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HomeMy WebLinkAbout2014-03-11 Community Affairs and Parks Minutes City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes March 11, 2014 5:30 p.m. Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie, Chair; Dennis Robertson, Verna Seal) Staff: David Cline, Rick Still, Bob Giberson, Ryan Larson, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m. I. PRESENTATIONS 2013 Parks and Recreation Annual Report Parks and Recreation staff presented the 2013 Parks and Recreation Annual Report. The report highlights specific accomplishments and provides an overview of programming, staffing, facilities and activities. Bound copies were distributed at the table and provided for all Councilmembers not present as well. II. BUSINESS AGENDA A. Contract Amendment: Duwamish Gardens Project Staff is seeking Council approval to approve Amendment No. 3 in the amount of $40,610.96 to Contract No. 12-007 with J.A. Brennan Associates for an expanded scope of work. A cultural resources investigation, required by the Army Corps of Engineers, found that the project would have an adverse effect on historic and prehistoric artifacts on site. As a result, the project must now include consultation with local tribes, State and County historic preservation offices and granting agencies to develop an archaeological mitigation plan. In addition to this grant application assistance, project meetings, permit coordination, contract specifications, and focal point design. Following the approval of this amendment, the new total for the agreement will be $448,018.76. The total budget for the design phase is $460,000.00. The Committee requested that the informational memo reflect that grant funding for 2014 is UNANIMOUS APPROVAL. FORWARD secure, as it is labeled proposed in the adopted CIP. TO MARCH 17, 2014 REGULAR CONSENT AGENDA. B. Design Contract: Duwamish Hill Preserve Phase II Staff is seeking Council approval to enter into a contract with SvR Design Company in the amount of $319,000.00 to provide design and planning services for the Duwamish Hill Preserve Phase II. The total proposed contract amount is increased from the $286,000 noted in the informational memo due to the inclusion of a necessary geotechnical survey. Firms from the Municipal Research and Services Center consultant roster were reviewed and a committee identified SvR Design Company as the most qualified for this project. Phase II will focus on trails, viewpoints and habitats around the west and north sides of the hill, and the consultant scope of work does not exceed the budgeted total of $390,000. The Committee requested that the informational packet be updated to include a conceptual design drawing in UNANIMOUS APPROVAL. FORWARD TO MARCH addition to the the new contract amount. 24, 2014 COMMITTEE OF THE WHOLE. Community Affairs & Parks Committee Minutes March 11, 2014 Page 2 C. Resolution: Accepting Property for Open Space Staff is seeking Council approval of a resolution that would accept the donation of certain th property along the Green River Trail near South 116h Street and 35 Lane South. The City was approached by a family wishing to donate this land, which is currently open space and serves as a buffer between the Green River Trail and Interurban Avenue South. The acquisition of this land is of benefit to the City as it has potential as a resting area for trail users and/or a pocket park, uses that are aligned with the adopted Parks, Recreation and UNANIMOUS APPROVAL. FORWARD TO MARCH 24, 2014 Open Space Plan. COMMITTEE OF THE WHOLE. D. Amendments to Interlocal Agreement with Tukwila Pool Metropolitan Park District City Administrator David Cline provided an overview of the current status of the Interlocal Agreement (ILA) between the City of Tukwila and the Tukwila Pool Metropolitan Park District (TPMPD). The TPMPD Board has recently proposed that language be drafted to amend the ILA in the areas of dispute resolution, termination, accountability, cost controls, and policies and procedures. These proposed amendments were requested to be reviewed at the March 26, 2014 TPMPD Board meeting. Councilmembers observed that it is standard City process for the City Attorney to review amendments to ILAs and so this process should include ample time for that review, as well as subsequent review by this Committee. Therefore, the expected timeline for amending the ILA will be extended to accommodate all of the appropriate steps. It is expected that the DISCUSSION ONLY. Community Affairs and Parks review will occur in April. III. MISCELLANEOUS Rick Still reported that new plaques for four historical markers in the City have been received from the foundry and will be installed soon. These markers are located at Upper Foster, Lower Foster, Meeting adjourned at 6:21 p.m. Next meeting: Tuesday, March 25, 2014 Committee Chair Approval Minutes by LH