HomeMy WebLinkAboutUtilities 2014-03-17 Item 2B - Final Acceptance - 2013 Annual Small Drainage Program with Henderson PartnersTO:
FROM:
BY:
DATE:
SUBJECT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director a
Peter Lau, Senior Program Manager
March 14, 2014
2013 Annual Small Drainage Program
Project No. 91341201, Contract No. 13 -151
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 13 -151 with Henderson Partners, LLC of Gig Harbor,
Washington was issued on October 1, 2013 for the 2013 Annual Small Drainage Project. This
project provided drainage improvements at four locations in Tukwila. The improvements included
storm pipe and structure replacements, temporary erosion control, asphalt paving, asphalt
thickened edge installation and site restoration.
ANALYSIS
Construction was physically completed on January 24, 2014. Only one (1) change order was
executed for a contract time extension due to an extended period of unusual sub - freezing
weather. Unit price under -runs were due to bid item quantities not fully utilized during
construction. Retainage is being held by the City for this project in the amount of $15,361.68. The
construction budget was $457,000.00 with a 15 % contingency.
Construction Contract Amount
Change Order No. 1 (time only)
Unit Price Under -runs
No Sales Tax
Total Amount Paid
$339,049.00
0.00
(31,815.49)
0.00
$307.233.51
RECOMMENDATION
The Council is being asked to formally accept and authorize the release of retainage, subject to
standard claim and lien release procedures, for the 2013 Annual Small Drainage Program with
Henderson Partners in the final amount of $307,233.51, and to consider this item on the Consent
Agenda of the April 7, 2014 Regular Meeting.
Attachment: Notice of Completion
Wt,PW EngPROJECTSIA- DR ProjectslAnnual Small Drainage Programs \2013 SDP (91341201)1Constmctlon4•700 - Post Construction & Closeout\Info Memo 2013 SDP Closeout 03.14.14.docx
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NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 602 834 024
Name & Address of Public Agency
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
UBI Number: 179 000 208
Date: February 24, 2014
Department Use Only
Assigned to:
Date Assigned:
Notice is hereby 'iven relative to the completion of contract or project described below
Project Name
2013 Small Drainage Program
Contract Number
13 -151
Job Order Contracting
El Yes Ii3 No
Description of Work Done /Include Jobsite Address(es)
Storm drainage improvements at 4 locations within the City. Specific improvements include: 1) Removing and replacing
existing storm drain pipes and drainage structures; 2) Installing new storm drain pipes and drainage structures; 3) Providing
temporary erosion control; 4) Removing and replacing asphalt pavement and thickened edge; and 5) Site restoration.
Federally funded road transportation project? E Yes Wr No
Contractor's Name
Henderson Partners, LLC
Telephone Number
253 - 851 -5896
Contractor Address
11302 Burnham Drive NW, Gig Harbor, WA 98332
If Retainage is Bonded, List Surety's Name (or attach a copy)
Surety Agent's Address
Date Contract Awarded
September 3, 2013
Date Work Commenced
October 7, 2013
Date Work Completed
January 24, 2014
Date Work Accepted
Contract Amount
Additions (+ )
Reductions (- )
Sub -Total
Amount of Sales Tax Paid at
0%
(If various rates apply, please send a breakdown)
�-rwLQ I TOTAL
�� n(/,
Please List all Subcontractors Below:
151
$ 339,049.00
$ 0.00
$ 31,815.49
$ 307,233.51
$
NOTE: These two totals must be equal
0.00
307,233.51
Liquidated Damages $
Amount Disbursed $
Amount Retained $
0.00
291,871.83
15,361.68
TOTAL $ 307,233.51
Subcontractor's Name:
UBI Number:
Affidavit ID (if known)
Everson's Econo Vac, Inc.
601
443
326
500427
4 -M Hydroseeding /Erosion Control, Inc.
603
041
395
500019
Corliss Resources, Inc.
602
237
779
499946
Lakeridge Paving Company, LLC
601
592
135
499932
Stripe Rite, Inc.
601
048
084
499917
Evergreen Concrete Cutting, Inc.
601
605
667
498325
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Continued on page 2
26
Please List all Subcontractors Below:
Subcontractor's Name:
UBI Number:
Affidavit ID (if known)
Comments:
Contact Name: Diane Jaber
Email Address: Diane.Jaber @TukwilaWA.gov
Title: Fiscal Specialist
Phone Number: (206) 433 -1871 x1871
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form to all three agencies below. For a faster response. please submit by e-mail.
r la Washington State
CDepartment of Revenue
Public Works Section
PO Box 47474
Olympia WA 98504 -7474
(360)725 -7588
FAX (360) 664 -4159
PWC @dor.wa.gov
Washington State
Department of Labor and Industries
Contract Release
PO Box 44274
Olympia, WA 98504 -4272
(360)902 -4754
FAX (360) 902 -6897
ContractRelease@lni.wa.gov
Washington State
=,a- Employment Security Department
Specialized Collections Unit
PO Box 9046
Olympia WA 98507 -9046
(360) 902-9780
Fax (360) 902 -9287
publicworks@esd.wa.gov
For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call 1- 800 - 647 -7706.
Teletype (TTY) users may call (360) 705 -6718.
F215- 038 -000 08 -2011
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