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HomeMy WebLinkAboutReg 2014-03-17 COMPLETE AGENDA PACKETL Tukwila City Council Agenda ( 1 im • REGULAR MEETING ❖ "" Jim y David Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson Cline, CityAdministrator + Allan Ekberg + Verna Seal Quinn, Council President + Kathy Hougardy + Kate Kruller De'Sean Monday, March 17, 2014; 7:00 PM • Ord #2435 • Res #1819 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. Swearing in of police officers: • Isaiah Harris • Daniel Luebke • Matthew Valdez b. Recognition of Chaplain Al Patterson for 10 years of volunteer service to the Police and Fire Departments. Mike Villa, Police Chief, and Chris Flores, Acting Fire Chief c. Recognition of Captain Loren McFarland's 41 years of service to the City. Chris Flores, Acting Fire Chief d. Tukwila Police Department 2013 Annual Report and awards. Mike Villa, Police Chief e. Community Oriented Policing Citizens Advisory Board (COPCAB) 2013 annual report and awards. Jun Castillo, COPCAB member 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT AGENDA a. Approval of Minutes: 3/3/14 (Regular Mtg.) b. Approval of Vouchers. c. Authorize the Mayor to sign amendment No. 3 to contract #12 -007 with J.A. Brennan Associates for the Duwamish Gardens Project in the amount of $40,610.96. (Reviewed and forwarded to Consent by Community Affairs and Parks Committee on 3/11/14.) d. Authorize implementation of Apprenticeship Utilization Guidelines pursuant to Policy 900 -07 and Resolution No. 1814. (Reviewed and forwarded to Consent by Transportation Committee on 3/10/14.) Pg.1 Pg.11 5. NEW BUSINESS A resolution setting a policy for the storage of domestic and fire /standby water for certain Tukwila water utility customers. Pg.29 6. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.39 7. MISCELLANEOUS 8. EXECUTIVE SESSION — Potential Property Acquisition — Pursuant to RCW 42.30.110(1)(b) — 60 minutes 9. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS lift I/il Meeting Date Prepared b)' A 16.!ycir 's ru/jill (0/f//ill reilleiP 03/17/14 BG / c ,klotion Dah, 03/17/14 Resolution :111,g Dale — Ordinance :111g aile Bid Award ,1kg Dale Public Iii '-in; ,I kg 1) ,t I I Other 111g Date AI/g SP( )NS( )1t Council E ,■ f,!yor FIR DCD — l'inance Fire — IT IV'z-R Pollcc PI P11- SP( )NS(R'S J.A. Brennan Associates is currently the design consultant for Duwamish Gardens. As part SUMMARY of the Army Corps of Engineers' permit, they are requiring that the City develop a cultural resources mitigation plan that will be implemented during the construction phase. The plan will outline what steps the City will be required to take during site excavation. The cost of this additional work is $40,610.96 and will be covered by existing grants. Council is being asked to approve Supplement No. 3 with J.A. Brennan for $40,610.96. RrIVIL\M) B ' — COW Mtg. Utilities Cmte DATE: 03/11/14 CA&P Cmte ITEM INFORMATION ITEM No. 4.C. STAFF SP( )NS()R: BOB GIBERSON ORR NN.■1, A(NN1).1 I) \1 03/17/14 AGIND.1 ITI:M TITIE Duwamish Gardens - J.A. Brennan Supplemental Agreement No. 3 C.N TIC( ) RI pis:R.1-.4(m .%Rgl)ate ,klotion Dah, 03/17/14 Resolution :111,g Dale — Ordinance :111g aile Bid Award ,1kg Dale Public Iii '-in; ,I kg 1) ,t I I Other 111g Date AI/g SP( )NS( )1t Council E ,■ f,!yor FIR DCD — l'inance Fire — IT IV'z-R Pollcc PI P11- SP( )NS(R'S J.A. Brennan Associates is currently the design consultant for Duwamish Gardens. As part SUMMARY of the Army Corps of Engineers' permit, they are requiring that the City develop a cultural resources mitigation plan that will be implemented during the construction phase. The plan will outline what steps the City will be required to take during site excavation. The cost of this additional work is $40,610.96 and will be covered by existing grants. Council is being asked to approve Supplement No. 3 with J.A. Brennan for $40,610.96. RrIVIL\M) B ' — COW Mtg. Utilities Cmte DATE: 03/11/14 CA&P Cmte F&S Cmte Transportation Cmte Parks Comm. Planning Comm. COMMITTEE CHAIR: JOE DUFFIE ..Arts Comm. RECOMMENDATIONS: Si,( )Ns( AVADmIN. C( )mmunEk Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Expl,:NDITLRL RkQUIR1,1) AMOUNT BUDGETED APPROPRIATION REQUIRED $40,610.96 $460,000.00 $0.00 Fund Source: 301 PARKS (PG 37, 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/17/14 MTG. DATE ATTACHMENTS 03/17/14 Informational Memorandum dated 03/07/14 Page 37, 2014 CIP (Revised to show Awarded Grants) Supplemental Agreement No. 3 to Contract No. 12-007 Minutes from the Community & Parks Committee meeting of 03/11/14 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U���������U� nn�n ��n�nmn��o n��o����~ n�n�~n�o��x�x�.n�����nmn K8ayqrHag0erton Community Affairs and Parks Committee FROM: Bob Gibersmn, Public Works Director By: Ryan Larson, Senior Engineer DATE: March 7, 2014 SUBJECT: Duwamish Gardens Project No. S0630102' Contract No. 12'007 Contract Amendment No. 3 ISSUE Approve Amendment No. 3 to Contract No. 12-007 with J. A. Brennan Associates. BACKGROUND In February 2012. the City entered into a consultant agreement with J.A. Brennan Associates for the design of the Duwamish Gardens project. The contract was amended in October 2012 to add additional project scope to include a detailed cultural resources investigation required by the Corps of Engineers. Based on this investigation, the Corps determined that the project would have an adverse effect on historic and prehistoric artifacts on site. DISCUSSION With an adverse effects determination from the Corps, the City is required to consult with local consulting parties including local tribes, state and King County historic preservation offices, and granting agencies to develop an archaeological mitigation plan. The consultation process is expected to take 6 months to 1 year to complete. The Corps understands the City's desire to begin construction this summer and is conducting twice monthly consultation meetings. Our consultant is drafting the plan based on input from these meetings and will detail how the work will pronoed, what monitoring will take place, and what will take place if artifacts are found during construction. In addition to the added cultural vvork, the consultant has provided assistance in preparing information for various grant applications, the proposed land smap, and will add a focal point per recommendation from the citizen's committee. Due to these added items, the consultant agreement will need to be modified to add the additional work tasks and provide added compensation. Fiscal Impact The current agreement with J.A. Brennan is $407.407.80 and with this amendment. the new total will be $448.01878. The 2014 CIP has $460.000.00 budgeted in design. The mitigation plan will increase the overall construction budget, but the total extent is unknown at this time. Staff has been in contact with the State RCO regarding this issue and additional money may be available if needed. RECOMMENDATION Council is being asked to approve Contract Amendment No. 3 with J.A. Brennan Associates in the amount of $40,610.96 and consider this item at the on the Consent Agenda of the March 17, 2014 Regular Meeting. Attachments: Revised Page 37, 2014 CIP JA Brennan Amendment No. 3 W TwEnm PROJECTS « ox Projects ouw=.sh Gardens v6-omO2 (90o30'02)\ Design INFO MEMO Design Design ^=°nd°mmudo= 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Duwamish Gardens Project No. 90630102 DESCRIPTION: Purchase and restore site as a salmon estuary and passive park. This project is included in the WRIA 9 Salmon Recovery Plan's efforts to acquire and restore 20-acrev JUSTIFICATION: within the Duwamish estuary. Also includes all riverfront property from E Marginal Wy S to Tukwila Int'l Blvd. STATUS: Property acquired in 2008. Design began in 2012 with construction scheduled for 2014, grant dependent. MAINT. IMPACT: With a new passive park, additional maintenance will be needed. Design funding from State Salmon Recovery Board (SRFB) and King Conserva ion District (KCD). COMMENT: Acquisition grants included SRFB, WRIA 9 King Conservation District, KC Conservation Futums, WA State Aquatic Lands and WA State Earmark grant. FINANCIAL Through Estimated in 000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL , . EXPENSES Design 200 280 460 Land(q/W) 2.116 50 150 2,316 Const. Mgmt. 15 250 50 315 Construction 7 75 1.300 750 2.132 TOTAL EXPENSES 2,323 400 1.700 800 0 0 0 0 0 5,223 FUND SOURCES Awarded Grant Land 2.011 , 2.011 � Award 111 350 \/^8~� "°� ,„° fral Proposed Grants 1.��0- t`c; 784- 2-3315r Mitigation Expected 0 City Oper. Revenue 201 50 11 20 0 0 0 0 0 282 TOTAL SOURCES 2,323 400 1.700 800 0 0 0 0 0 5,223 oject Location 2014 2019 Capital Improvement Program 37 6 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number:12-007(C) CONTRACT FOR SERVICES Amendment #3 Between the City of Tukwila and J.A. Brennan Associates That portion of Contract No. 12-007 between the City of Tukwila and J.A. Brennan Associates is amended as follows: Section 1: Scope of Services. Work under this contract shall be amended to include reimbursement for direct expense and costs associated with additional contract scope of services including contract administration, grant application assistance, developing an archaeological mitigation plan, project meetings, permit coordination, contract specifications, and focal point design. See Exhibit A, attached, with additional scope of service. Section 3: Time for Performance. Work under this contract shall commence upon the given of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement by December 31, 2014, unless an extension of such time is granted in writing by the City. Section 4: Payment. Payment is hereby changed to include an additional $40,610.96 for this additional scope of services. The maximum amount payable under this contract as amended inclusive of all fees and other costs shall not exceed $448,018.76 without express written modifications of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2014. CITY OF TUKWILA CONTRACTOR Jim Haggerton, Mayor ed Name/Title CA: 2012 Page 1 of 2 7 City of Tukwila Agreement Number:12-007(C) 6200 Southcenter Boulevard, Tukwila WA 98188 ATTEST/AUTHENTICATED APPROVED AS TO FORM City Clerk City Attorney CA: 2012 8 Page 2 of 2 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes March 11, 2014 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie, Chair; Dennis Robertson, De'Sean Quinn (Absent: Verna Seal) Staff: David Cline, Rick Still, Bob Giberson, Ryan Larson, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m. PRESENTATIONS 2013 Parks and Recreation Annual Report Parks and Recreation staff presented the 2013 Parks and Recreation Annual Report. The report highlights specific accomplishments and provides an overview of programming, staffing, facilities and activities. Bound copies were distributed at the table and provided for all Councilmembers not present as well. II. BUSINESS AGENDA A. Contract Amendment: Duwamish Gardens Project Staff is seeking Council approval to approve Amendment No. 3 in the amount of $40,610.96 to Contract No. 12 -007 with J.A. Brennan Associates for an expanded scope of work. A cultural resources investigation, required by the Army Corps of Engineers, found that the project would have an adverse effect on historic and prehistoric artifacts on site. As a result, the project must now include consultation with local tribes, State and County historic preservation offices and granting agencies to develop an archaeological mitigation plan. In addition to this cultural work, the consultant's expanded scope of services will include contract administration, grant application assistance, project meetings, permit coordination, contract specifications, and focal point design. Following the approval of this amendment, the new total for the agreement will be $448,018.76. The total budget for the design phase is $460,000.00. The Committee requested that the informational memo reflect that grant funding for 2014 is secure, as it is labeled proposed in the adopted CIP. UNANIMOUS APPROVAL. FORWARD TO MARCH 17, 2014 REGULAR CONSENT AGENDA. B. Design Contract: Duwamish Hill Preserve Phase II Staff is seeking Council approval to enter into a contract with SvR Design Company in the amount of $319,000.00 to provide design and planning services for the Duwamish Hill Preserve Phase II. The total proposed contract amount is increased from the $286,000 noted in the informational memo due to the inclusion of a necessary geotechnical survey. Firms from the Municipal Research and Services Center consultant roster were reviewed and a committee identified SvR Design Company as the most qualified for this project. Phase II will focus on trails, viewpoints and habitats around the west and north sides of the hill, and the consultant scope of work does not exceed the budgeted total of $390,000. The Committee requested that the informational packet be updated to include a conceptual design drawing in addition to the the new contract amount. UNANIMOUS APPROVAL. FORWARD TO MARCH 24, 2014 COMMITTEE OF THE WHOLE. 9 10 COUNCIL AGENDA SYNOPSIS 1/11716•1/1" MeetingDate Prepared 1.)}' il./. ors repiew Coullul io 500 03/17/14 BG _ Bid Anwrd .1. 1 Is D,ite lid/id c 1 leca-in,(; .1, 11:g D a t, — Other .1IN Rite .11 /g 0 ale SP( )NS( )1t Comas Mayor E HR DCD pi ui„,,„,, _ I i re IT E 1) &R I— Po/ice Pli- SPONSUR'S Resolution No. 1814 was adopted by City Council on January 21, 2014 that promoted the Sr\INIARy use of apprentices in City public works projects over $1 million. Section 2 of the Resolution requires Apprenticeship Utilization Guidelines be presented and approved by City Council. Public Works has completed the Guidelines for the City Administrative Manual, contract specifications, and the required forms that will be submitted by the contractors. Council is being asked to approve the Apprenticeship Guidelines. Rix' i,:\\ ED By COW NItg. E CA&P Cmte E F&S Cmte 11 Utilities Cmte Arts Comm. E Parks Comm. DATE: 03/10/14 CONIMITITT, CHAIR: Transportation Cmte E Planning Comm. ALLAN EKBERG RECOMMENDATIONS: SP()Nsok/AmitN. S'oL\IJiIIII. Public Works Department ITEM INFORMATION ITEM No. 4.D. 11 SI:At+ Spc )Ns( )R: BOB GIBERSON ORIGIN. \I A(t, \t) \ D \Tr: 03/17/14 A( ;km). \ HEN' TITIE Apprenticeship Utilization Guidelines CATF:G()R. Discussion ttNI)ate Z Motion <-117g Do/r, 03/17/14 • Resolution — Ordinance .\1/g D a te _ Bid Anwrd .1. 1 Is D,ite lid/id c 1 leca-in,(; .1, 11:g D a t, — Other .1IN Rite .11 /g 0 ale SP( )NS( )1t Comas Mayor E HR DCD pi ui„,,„,, _ I i re IT E 1) &R I— Po/ice Pli- SPONSUR'S Resolution No. 1814 was adopted by City Council on January 21, 2014 that promoted the Sr\INIARy use of apprentices in City public works projects over $1 million. Section 2 of the Resolution requires Apprenticeship Utilization Guidelines be presented and approved by City Council. Public Works has completed the Guidelines for the City Administrative Manual, contract specifications, and the required forms that will be submitted by the contractors. Council is being asked to approve the Apprenticeship Guidelines. Rix' i,:\\ ED By COW NItg. E CA&P Cmte E F&S Cmte 11 Utilities Cmte Arts Comm. E Parks Comm. DATE: 03/10/14 CONIMITITT, CHAIR: Transportation Cmte E Planning Comm. ALLAN EKBERG RECOMMENDATIONS: SP()Nsok/AmitN. S'oL\IJiIIII. Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE FAITNIATuRN RNQUIRF,D AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/17/14 MTG. DATE ATTACHMENTS 03/17/14 Informational Memorandum dated 03/07/14 Apprenticeship Utilization Guidelines Draft Apprentice Specifications for City Contracts Apprentice Utilization Plan Quarterly Statement of Apprentice Participation Resolution No. 1814 Minutes from the Transportation Committee Meeting of 3/10/14 11 12 TO: Transportation Committee FROM: Bob Giberson, Public Works Director DATE: March 7, 2014 SUBJECT: Apprenticeship Utilization Guidelines City of Tukwila Jim Haggerton, Mayor INFORMATIONAL ����������� nx�n ��o`�nmnx~�n n��u�x~��~ n�n�~x�o��x�»~xn�����n�x Mayor Haggerton ISSUE Apprenticeship Utilization Guidelines have been prepared for review and approval. BACKGROUND Resolution No. 1814 was adopted by City Council on January 21, 2014. Section 2 of Resolution No. 1814 requires apprenticeship utilization guidelines be presented and approved by City Council. The attached guidelines have been developed outlining the policy and procedures staff will follow to ensure that apprenticeship utilization will account for at least ten percent (1096) of the total contract labor hours of any qualifying City construction contract over $1 million. DISCUSSION The apprenticeship utilization guidelines require that we insert the construction contract specifications outlining the detailed procedures for tracking and reporting on apprentices. The major tracking steps are: � Contractor submits apprentice utilization plan to the City for review and approval at the preconstruction meeting. • Contractor completes a Quarterly Statement of Apprentice Participation. • City staff will post year-end apprentice utilization rates on the City's website. RECOMMENDATION Council is being asked to approve the Apprentice Utilization Guidelines and consider this item on the Consent Agenda at the April 7, 2014 Regular Meeting. Attachments: Apprenticeship Utilization Guidelines Draft Apprentice Specifications for city Contract Apprentice Utilization Plan Quarterly Statement of Apprentice Participation Resolution No. 1814 14 CITY OF TUKWILA --J ADMINISTRATIVE MANUAL 4), Index: 900-07 Page 1 of I TITLE: APPRENTICESHIP UTILIZATION GUIDELINES PURPOSE: To outline the City's process and procedures to track apprenticeship utilization for all qualified City construction contracts over $1 million dollars. REFERENCES: Resolution No. 1814 WSDOT/APWA Standard Specifications Section 1-07.9(3) WAC 296-05 — Apprenticeship Rules RCW 49.04 — Apprenticeship POLICY STATEMENT: The City of Tukwila is committed to working in partnership with labor and business to create a skilled workforce that reflects the diversity of our population and promotes community development. The City established an apprenticeship utilization goal of not less than 10% of the total labor hours for the life of a qualifying City construction contract over $1 million. PROCEDURES: 1) City Staff will include detailed specifications in all qualifying construction contracts requiring 10% of the total contract hours utilized are performed by registered apprentices. 2) Specifications will include requirements for the contractor to submit an Apprentice Utilization Plan at the Preconstruction Meeting for approval, followed by Quarterly Reports. 3) Staff will track quarterly reports and post annual reports on the City's website. Title: APPRENTICESHIP UTILIZATION GUIDELINES Initiating Department: Public Works Effective Date: Supersedes: N/A Mayor's Office Approval Signature: 15 16 1 1-07.9(3) A nandoes (February 28, 2014 Tukwila GSP) A. APPRENTICE UTILIZATION REQUIREMENTS 1. The Contractor shall ensure that ten percent /10%\ of the total contract labor hours utilized on the Project site are performed by apprentices registered with the Washington State Apprenticeship and Training Council, hereinafter know as SAC. a. Total contract labor hours include additional hours worked as a result of change orders. b. Total contract labor hours exclude hours worked by foremen, superintendents, supervisors, ovvnerS, and workers who are not subject to prevailing wage requirements. MOvvever, total contract labor hours shall include the hours worked by supervisors, foremen, and superintendents if it is determined that they are subject to prevailing wage requirements pursuant to the following criteria of WAC 296-127-015: (2) Supervisors (e.g. foremen, general foremen, superintendents, etc.) are entitled to receive at least the journey level prevailing rate of wage for performing manual or physical labor: a. For each hour spent in the performance of manual or physical labor if it is for more than twenty percent but less than fifty percent of their hours worked on a public works project during anygivenvveek. b. For all hours worked in any given week if they perform manual or physical labor for fifty percent or more of their hours worked on a public works project during such week. 2. The Contractor shall ensure compliance with the apprenticeship training standards for each trade/craft classification used on the Project, as set forth by the Washington State Department of Labor and Industries. B. APPRENTICE UTILIZATION PLAN 1. At the Preconstruction Meeting, the Contractor shall submit to the Owner, a comprehensive plan outlining how the apprentice utilization requirements will be met on the total contract labor hours. The plan shall include the following infornnmtion, on a form to be provided by the Owner: a. A list of trades/crafts to be used on the Project, including an estimate of labor hours by each trade/craft and the total labor hours to be used. b. An estimate of the number of apprentices for each trade/craft to be used on the Project. C. An estimate of the number of apprentice labor hours and percentage to be used by each trade/craft on the Project. The combined total number of apprentice hours used must equal or exceed ten percent (10%) of total contract labor hours as defined in subsection A.1. 2 d. An estimate of the percentage of apprentice labor hours to be Used by each trade/craft. The percentage of apprentice labor hours must be based on the estimate of total labor hours by each trade/craft. e. An estimate of the start date of each trade/craft. f. A description of efforts the Contractor intends to make to ensure that the apprentice utilization requirement is met. 2. The Owner will provide assistance in directing the Contractor to available resources for hiring apprentices. 3. The Contractor, the Engineer, and the Pr ject Manager shall meet to discuss and modify the plan as may be appropriate. C. QUARTERLY STATEMENT OF APPRENTICE PARTICIPATION 1. The Contractor shall submit to the Owner's Representative Quarterly Statement of Apprentice Participation in an electronic format to be provided by the Owner, for the Contractor and all subcontractors. The Quarterly Statement of Apprentice Participation shall be completed by the Contractor and all subcontractors performing work on the Project during the reporting period. The report shall sh� be submitted by the 30th of the month following the reporting period, to the Owner's Representative. 2. The Contractor shall be responsible for reporting apprentice utilization data required by the Owner beginning with the first day of work for each apprentice. The Contractor's first submittals are due at the end of the first month after the Contract start date specified in the Notice to Proceed, and at quarterly intervals thereaft8r, until the Physical Completion Date has been established. Subcontractor submittals are due at the end of the quarter after commencement of their work and quarterly thereafter. 3 The Contractor shall report the following information on each apprentice: a. Apprentice's Name. b. Trade/Craft. C. State Apprentice Registration I.D. Number. d. Labor hours for Reporting Period. 4. The Contractor shall report the following information on journey level employees: a. Total journey level labor hours (for each trade/craft) and number of employees to date. 5. The Contractor shall submit such other information as may be requested by the Owner to verify compliance with the apprentice utilization requirements of the Contract. The Owner reserves the right to add, de|ete. or change as necessary the information required by the Contractor on the Quarterly Statement of Apprentice Participation. 18 3 O. APPRENTICE UTILIZATION MONITORING 1. The Owner shall verify the registration of each apprentice used on the Project with the Washington State Apprenticeship and Training Council. 2. The Owner shall monitor the apprentice utilization data provided by the Contractor. |O the event that the Contractor is deficient in the use of apprentices, as shown in the Quarterly Statement of Apprentice PGrticiom8oO. the Engineer shall meet with the Contractor to discuss the reasons for the deficiency and the Contractor shall develop a written plan for meeting the requirement. The[e@fter, any deficiency in the work of Apprentices as reported in the Quarterly Statement of Apprentice Participation shall be deemed a breach of contract subject to remedy allowed by law and under this contract. 3. The Engineer will make routine visits to the Project site for the purpose of confirming the use of apprentices. CHANGES TO THE APPRENTICE UTILIZATION REQUIREMENT 1. If during the term of the contract, the Contractor determines it will be unable to meet the apprentice utilization percentage required by Paragraph A, the Contractor may make a written request to the Engineer to reduce the apprentice utilization percentage. The request shall include documentation of the Contractor's affirmative efforts to use SAC registered apprentices, including copies of correspondence between the Contractor and the SAC approved apprentice programs, union locals, and others. These documents must demonstrate that an inadequate number of apprentices are available to meet the required apprentice utilization percentage. 2. The Engineer shall evaluate the raqueSt, and if appropriate, a change order shall be prepared by the Engineer reducing the required utilization percentage. If the Engineer determines that a reduction in the required utilization is not justified, the Engineer shall communicate the decision to the Contractor. 20 City of Tukwila INSTRUCTIONS FOR FILING APPRENTICE UTILIZATION PLAN The City of Tukwila is committed to working in partnership with labor and business to create a skilled workforce that reflects the diversity of our population and promotes community development. The City established an apprenticeship utilization goal of not less than 10% of the total labor hours for the life of a qualifying City construction contract over 81 million. The Apprentice Utilization Plan (AUP) is to be completed by the Bidder/Contractor. The AUP must be submitted to the City of Tukwila contract administrator along with other required documentation at the pre-construction meeting. The AUP will be approved prior to the City issuing a Notice to Proceed for the construction contract. Definitions: TRADE/CRAFT The given Trade or Craft expected to be utilized by the Bidder/Contractor or its Sub- contractors throughout the duration of the project. TOTAL LABOR HOURS The estimated total number of labor hours required in each Trade or Craft on the Project. NUMBER OF APPRENTICES The estimated total number of apprentice in each trade or craft on the project. APPRENTICESHIP HOURS The estimated total number of hours to be worked by apprentices in each craft or trade that is required for the project. APPRENTICE PERCENTAGE For each craft or trade, apprentice hours divided by labor hours, multiplied by one hundred (100), rounded to two (2) decimal places. For example: If apprentice hours equals 80 for a craft or trade and labors hours equal 520 for the same craft or trade, apprentice percentage for that craft or trade is (80/520) x 100 = 15.38 percent. VV: PW Eng 0 IHER Forms-Apprenticeships APPRENTICESHIP UTILIZATION PLAN docx 21 22 CITY OF TUKWILA APPRENTICESHIP UTILIZATION PLAN Name of Project/Contract: Name of Contractor: Contract Number: City Project Manager: Contract Awarded Amount: Ift.ade/Craft Description (utilized on entire project) 'Total Labor Hours Number of Apprentices Apprenticeship liours Apprentice Percentage TOTAL: Provide a description of how the Contractor plans to ensure that the Apprenticeship hiring goals will be met. Signature: Date: W ,PW Eng OTIIERTorms Apprenticoships \APPRENTICESHIP UTILIZATION PLAN docN CITY OF TUKWILA QUARTERLY STATEMENT OF APPRENTICE PARTICIPATION Firm Name, Address, City, State & ZIP+4 Project Name (Title) Contract No. XYZ Construction Main Street Overlay & Repair 16-001 123 Main St. Contract Award Amount: Notice to Proceed Date Tukwila, WA 98188 55,000,000.00 1/1/2016 Reporting Period from: 1/1/2015 lo 1/31/2015 Required Apprenticeship Percentage: 10% APPRENTICE SUMMARY Apprentice Name Craft or Trade Apprentice Registration Number Name of Contractor or Sub-Contractor Smith, John Doe, Jane Carpenter Laborer 152152 152251 JOURNEYMEN SUMMARY Journeymen Name Craft or Trade Name of Contractor or Sub-Contractor Carpenter Laborer Electrician Plumber Apprentice Total Number Hours Worked 128 43 Journeymen Total Number Hours Worked 5 3 353 112 220 150 Apprentice total hours worked this period: 176 Journeyman total hours worked this period: 835 Previous Total New Total Cumulative Apprentice hour Total brought forward from last reporting period: 0 176 Cumulative Journeymen hourTotal brought forward from last reporting period: 0 835 Percentage 17% I, the undersigned, do hereby certify under penalty of perjury that the items listed herein represent the proper hourly totals for Apprenticeship/Journeyman participation during this reporting period. Printed Name Signature Date Title W PW EngsOTHER \ Forrns \ Apprenficesh,ps,ExarnpleStaterrintApprenSceWourneymasPartls xis 23 24 City of Tukwila Washington Resolution No. /J)/ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, PROMOTING THE USE OF APPRENTICES IN PUBLIC WORKS PROJECTS OVER $1 MILLION DOLLARS AND ESTABLISHING APPRENTICESHIP UTILIZATION GUIDELINES. WHEREAS, a highly-skilled workforce is essential for enhancing economic growth and the continued prosperity of workers; and WHEREAS, apprenticeship is a proven, highly-effective training model, providing consistent wage progression to family wage careers; and WHEREAS, shortages of skilled construction workers limit job growth and affect our economic development and this "skill gap" problem will continue to grow, due to the large numbers of skilled worker retirements and increased construction activity; and WHEREAS, the responsibility to train the next generation of skilled workers rests with both the public and private sectors; and WHEREAS, the City of Tukwila is committed to working in partnership with labor and business to create a skilled workforce that reflects the diversity of our population and promotes community development; and WHEREAS, recent actions of the Washington State Apprenticeship and Training Council (WSATC) have made apprenticeships more widely available in the construction industry; and WHEREAS, growing participation in apprenticeship programs today will ensure a viable workforce in the construction trade industry tomorrow; and WHEREAS, the City Council finds that it would be in the best interests of public health, safety and welfare for the City to implement an apprenticeship utilization goal in qualifying public works construction contracts; W.\Word Processing \Resolutions \Promoting the use of apprentices in PW projects 1-14-14 LH:bjs Page 1 of 2 25 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Apprenticeship Utilization Goal. The City of Tukwila shall require good faith efforts from contractors to use WSATC-registered apprentices as follows: 1. Levels of apprenticeship utilization shall be not less than 10% of the total labor hours for the life of the contract for all qualified City construction contracts over $1 million dollars that are awarded on or after April 2, 2014. 2. The contractor shall provide quarterly reports, as well as a final report, indicating the total labor hours and the apprenticeship hours utilized by the contractor and all subcontractors on the project. 3. These requirements may be modified by City Administration for a specific project for one or more of the following reasons: a. A lack of availability of qualified apprentices; b. A disproportionately high ratio of material costs to labor hours, which does not make feasible the required minimum level of apprentice participation; c. Participating contractors have demonstrated a good faith effort to comply with the requirements of this resolution; d. Where utilization conflicts with federal requirements. Section 2. Apprenticeship Utilization Guidelines. Apprenticeship utilization guidelines will be developed for City Council approval for the purpose of implementing the apprenticeship utilization goal as established in Section 1 herein. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this \$T day of 'ij A.A.koci , 2014. ATTEST/AUTHENTICATED: Christy O'Flah y, MMC, City Clerk APPROVED AS TO FORM BY: SheIi M. Kerslake, City Attorney De'Sean Quinn, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W:\Word Processing\Resolutions\Promoting the use of apprentices in PW projects 1-14-14 LH:bjs 26 Page 2 of 2 TRANSPORTATION COMMITTEE - Meeting Minutes March 10, 2014 — 5:15 p.m. — Foster Conference Room City of Tukwila Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair; Dennis Robertson, De'Sean Quinn (Absent: Kate Kruller) Staff: David Cline, Bob Giberson, Robin Tischmak, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Apprenticeship Utilization Guidelines Staff is seeking Council approval of Apprenticeship Utilization Guidelines as requested by Resolution No. 1814, adopted on January 21, 2014. The proposed guidelines outline the procedures needed to ensure that apprenticeship utilization will account for at least ten percent of the total contract labor hours of any qualifying City construction contract over $1 million. The guidelines require a tracking and reporting component, summarized as follows: • Contractor submits apprentice utilization plan to the City for review and approval at the preconstruction meeting. • Contractor completes a Quarterly Statement of Apprentice Participation. • City staff will post year -end apprentice utilization rates on the City website. Committee members asked clarifying questions. They were satisfied that proposed guidelines meet the intent of the Resolution, and were comfortable with the year -end report being posted on the City website and included in a City Administrator Report rather than be presented at a Committee meeting. UNANIMOUS CONSENT. FORWARD TO MARCH 17, 2014 REGULAR CONSENT AGENDA. III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) Meeting Staff is planning to attend the next SCATBd meeting on March 18th to present information on Phase III of the Strander Boulevard /SW 27th Street Extension Project. Tukwila plans to pursue TIGER funding for design, and this will be presented to the Committee at a later date. During the Miscellaneous portion of the meeting, staff indicated that if TIGER funding is granted, 2018 could be a realistic target year for construction. IV. MISCELLANEOUS Committee Chair Ekberg inquired about potential benefits to Tukwila as a result of WSDOT's I- 405 Corridor Improvement Project, and the possibility of redundancy with the City's planned Urban Center Pedestrian /Bicycle Bridge. Staff indicated that the State's Master Plan currently has not identified funding for the Tukwila to Renton Improvement component of the 1 -405 project, and therefore could be decades away from construction. 27 28 COUNCIL AGENDA SYNOPSIS illceliirs .D are s//n by • ,1,1iyoric / w, Con as 1/ repiew 03/17/14 BG ...„. ..tb Almon 1),th, 03/17/14 Relolution 1I/p Date Oielzflathe .1 1 Da/r e"../. IVA I Iearzii 1 l t,g Ril, )//sr I NI),ite C \ II c,c )10 C Or 1A. \1t Dale \!t Si)( )\ Y ilt C oun(r/ L.J ,11 1)er — [ IC DC[) 7 1 InalLe 1- in IT P--.R PolLe Pll' SPo\ ,c, Tukwila's North Hill Water Reservoir services the entire City except for three areas. Crystal St \i\i \l Springs, Ryan Hill, and Duwamish Oxbow neighborhoods are connected to Seattle Public Utility water mains. The WA State Dept. of Health is no longer allowing Tukwila to use the 3 major SPU pipe lines to count as storage of water for domestic and fire/standby use. Council is being asked to approve a Resolution that states any water system zones serving less than 200 connections will not be provided storage capacity, but served by interties. ITEM INFORMATION ITEM No. 5 29 Si \I i SI'( )\S( )It BOB GIBERSON ORIGIN \I i\i,I ■I) \ I) 1.1 I 03/17/14 , v , I N I ) \ I i i \I Till I Water Resolution Comprehensive Plan Setting Policy for Storage of Domestic and Fire/Standby Water ■ c io om 03/17/14 Almon 1),th, 03/17/14 Relolution 1I/p Date Oielzflathe .1 1 Da/r — Bid lmard .11t Drire. IVA I Iearzii 1 l t,g Ril, )//sr I NI),ite C \ II c,c )10 C Or 1A. \1t Dale \!t Si)( )\ Y ilt C oun(r/ L.J ,11 1)er — [ IC DC[) 7 1 InalLe 1- in IT P--.R PolLe Pll' SPo\ ,c, Tukwila's North Hill Water Reservoir services the entire City except for three areas. Crystal St \i\i \l Springs, Ryan Hill, and Duwamish Oxbow neighborhoods are connected to Seattle Public Utility water mains. The WA State Dept. of Health is no longer allowing Tukwila to use the 3 major SPU pipe lines to count as storage of water for domestic and fire/standby use. Council is being asked to approve a Resolution that states any water system zones serving less than 200 connections will not be provided storage capacity, but served by interties. RI \ II \\I 1) [I\ I I (o\N mtg I 1 C \&1" Cmte F&S Cmte Transportation Cmte mte Art, Comm. Parks Comm. — Planning Comm. COMMIITH- CI I 1 IR KATE KRULLER Utilities avi E 03/03/14 RECOMMENDATIONS: SP( )N,( )R./,\[)\11\ C0\1\111'11 Public Works Department I Unanimous Approval; Forward to Regular Meeting COST IMPACT / FUND SOURCE ICG>I NI)! It RI Ql IRI I) AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/17/14 MTG. DATE ATTACHMENTS 03/17/14 Informational Memorandum dated 02/28/14 Draft Resolution Vicinity Map Minutes from the Utilities Committee Meeting of 3/03/14 29 30 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Cusick, P.E., Senior Program Manager DATE: February 28, 2014 SUBJECT: Water Comprehensive Plan Project No. 91040101 Resolution for Setting Policy for the Storage of Domestic and Fire/Standby Water ISSUE Establish a City policy to not provide for the storage of domestic and fire/standby water in isolated areas of the City which have a limited number of water service connections and are served directly from Seattle Public Utility (SPU) pipelines. BACKGROUND In 1995, the City of Tukwila constructed the North Hill Reservoir. The reservoir is currently connected to all but three areas of the City. The Crystal Springs, Ryan Hill, and Duwamish Oxbow neighborhoods are directly connected to the SPU service mains and are isolated by freeways preventing them from being connected to Tukwila's North Hill Reservoir. These three areas also have a limited number of water service connections. DISCUSSION The Washington State Department of Health (DOH) is no longer allowing the City of Tukwila to use the 3 major SPU pipe lines that traverse the City to count as storage of water for domestic and fire/standby use. At a City of Tukwila Public Works staff meeting with DOH in November 2013, DOH stated that the Tukwila City Council could approve a policy by resolution setting the minimum of number of water service connections before a storage reservoir is required. FINANCIAL IMPACT The cost of each water reservoir to service these areas, depending on the location and land costs, would range from $750,000.00 to $1,000,000.00. RECOMMENDATION Council is being asked to approve the resolution that will set the minimum number of water service connections before storage reservoirs are required by the City and consider this item under New Business at the March 17, 2014 Regular Meeting. Attachments: Draft Resolution Vicinity Map W:\PW EngIPROJECTS \A- WT Projects Mater Comprehensive Plan - Water (91040101) \Info Memo Resolution for Water Storage Policy 2-28-14 gl..docx 31 32 Highline water district intertie Water district 75 intertie Water district #75 intertie A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, SETTING A POLICY FOR THE STORAGE OF DOMESTIC AND FIRE/STANDBY WATER FOR CERTAIN TUKWILA WATER UTILITY CUSTOMERS. WHEREAS, in accordance with ROW 35.22.280, the City of Tukwila has the authority to provide retail water service to areas lying within its service boundary; and WHEREAS, the City of Tukwila purchases all water for its customers through the Cascade Water Alliance pursuant to a 50-year Declining Block Water Supply Agreement signed in 2003 and renegotiated for a second amendment and restatement contract in 2013; and WHEREAS, the City of Tukwila receives the purchased water under a wholesale block contract at various points of connection to the Seattle Public Utility pipelines located within the City of Tukwila; and WHEREAS, the City of Tukwila maintains the North Hill Reservoir with a capacity of 2 million gallons of water that benefits most Tukwila water customers, while isolated portions of the Tukwila water system cannot be supplied from this reservoir due to geographical constraints; and WHEREAS, isolated areas of the City of Tukwila have domestic and fire protection water supplied directly from connections to Seattle Public Utility pipelines and interties with other water purveyors for redundancy in the event of an emergency; and WHEREAS, the City of Tukwila wishes to establish a policy for any water system zones serving 200 connections or less that no storage capacity is to be provided for domestic and fire/standby water subject to acceptable levels of supply redundancies; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: V1/ WVord Processing \Resolutions1Water storage policy 2-26-14 PB bls Page 1 of 2 33 Section 1. Water System Plan Storage Capacity Requirements. In accordance with WAC 246-290-235 (2) and (3), capacity for equalizing, operational, standby and fire suppression storage as defined in WAC 246-290-010 has been reviewed from a reliability standard in accordance with regional requirements similar to Seattle's Beacon Avenue supply lines for the Ryan Hill 490 pressure and 340 pressure zones, Section 2. Storage of Domestic and Fire/Standby Water Policy. The City of Tukwila has determined that acceptable levels of supply redundancies in the Tukwila water system for those service zones of 200 connections or less will not require storage capacity to be provided for domestic and fire/standby water, PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney WAVVord Proses ng \Resolutions \Water storage pohcy 2-26-14 PB bjs 34 Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 2 of 2 City of Tukwila AREAS THAT DO NOT HAVE STORAGE OF DOMESTIC WATER SHEET: VICINITY MAP REVISION #1: FEB 26, 2014 LAST REVISION: APPROVAL: M.Cusick s 35 36 UTILITIES COMMITTEE Meeting Minutes March 3, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building x^�^ rV�_.l ^7 K�x/��y ��� � L{H[��y/�a Utilities Committee PRESENT Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Allan Ekberg Staff: Bob Giberson, RobinTischmak. Frank |harte. Mike Cusick, Pat Brodin, and Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m. I. PRESENTATIONS No presentations. U. BUSINESS AGENDA A. Resolution: Setting Policy for the Storage of Domestic and Fire/Standby Water Staff is seeking Council approval of a resolution that would establish a policy to not provide for the storage of domestic and fire/standby water in certain areas of the City with limited water service Connections that are served directly from Seattle Public Utilities (SPU). The City's North Hill Reservoir is connected to all areas except for the Crystal Springo, Ryan Hill, and Duwamish Oxbow neighborhoods, due to their geographic relationship to freeways. These areas are instead directly connected to SPU service mains and have a limited number of connections. Maps of the three affected areas vveredistributed tothe Committee. The Sto�e Department of Health (DOH) has responded with comments on Tukwila's * �� — 8upp|y Plan to disallow the use of three major SPU pipelines for storage of water for domestic and fire/standby use. DOH recommended that Tukwila City Council establish policy setting the minimum number of water service connections before a costly storage reservoir is required. The proposed resolution states that any water system zones serving 200 connections or less will not be provided storage capacity for domestic and fire/standby water as long as acceptable levels of supply redundancies exist. Supply redundancies are a result of interties, or systems of pipes that are served by other water purveyors that can be opened in the case of emergency. Staff confirmed that the three areas affected by this policy benefit from a robust intertie system which meets the condition stated in the proposal. Councilmember Ekberg asked if the affected neighborhood locations could be named in the resolution. Staff suggested that the appropriate place for this clarification is an appendix added to the Comprehensive Plan. UNANIMOUS APPROVAL. FORWARD TO MARCH 17, 2014 REGULAR MEETING UNDER NEW BUSINESS. III. MISCELLANEOUS Meeting adjourned at 5:42 p.m. Next m Monday, March 17.2O14-5:15p.m.— Foster Conference Room 'l Committee Chair Approval Minutes by LH. Reviewed by PB. 38 mon City of Tukwila CITY ADMINISTRATOR REPORT The City of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: March 12, 2014 SUBJECT: Report for March 17, 2014 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Valley Cities Meeting: City Administrator David Cline and Public Works Director Bob Giberson attended the monthly Valley Cities meeting where the group discussed Corridor Transportation Projects; Update on TIGER Grants and the PSRC Federal Grant Process. At this time, Tukwila is one of the few cities putting in an application for a TIGER grant to complete the Strander extension and this was well supported by our neighbors including Renton and Auburn. • Kinq County City Administrators /Managers Monthly Meetinq: City Administrator David Cline attended the King County City Administrators /Managers Monthly meeting where the group discussed the State Legislative Update, presentations from the WSU Extension and on the McCleary Decision, and an update from SCA. • Meetinq with School Board and Kinq County Housing Authority: Human Services Manager Evie Boykan met with Mary Fertakis, and Linda Weedman, Resident Services Manager to talk about housing policies as it relates to homelessness. Mary also sits on the Tukwila Children's Foundation where the issue of homelessness was last brought up. • Kinq County Aerospace Alliance: Mayor Haggerton attended the King County Aerospace Alliance meeting on March 6. • Joint South County Planners And Human Services Meeting: The Director of DCD and the Human Services Program Manager jointly facilitated a meeting of South County cities to address Housing and Human Services needs as they relate to the 2015 Comprehensive Plan update. Other cities and at least three outside agencies with knowledge and resources to help inform our comprehensive plan update were in attendance. This meeting was the second in an ongoing series of meetings of South County cities to share knowledge, resources and collaboration towards a coalition that can serve the shared needs of our communities. Kudos were given to Tukwila for their efforts and results in keeping the momentum behind this issue and keeping the group moving forward. • Motel Owner Sentenced: On Tuesday, March 11 the owner of the Great Bear Motel was sentenced to one year in prison and three years of supervised release for conspiracy to maintain drug involved premises. Following the sentencing hearing City Administrator David Cline, Chief Mike Villa, Kimberly Matej, Communications and Government Relations Manager, and several members of the Police Department participated in a press conference hosted by US Attorney Jenny Durkan. 39 City Administrator Report Page 2 II. Community Events • Community Conversation: Community meetings were held on March 6 and March 8 organized by staff from DCD, Joyce Trantina, Forterra and Global to Local. Between the two events approximately 160 members of the community attended including all City Councilmembers and Mayor Haggerton. Interpretation was provided to groups speaking Spanish, Somali, Burmese, Arabic, Tingrya, Amharic, and Dzongkha (Bhutan). The goals were to gather input on TIB, Residential Neighborhoods, and Housing and Community Image elements of the Comprehensive Plan as well as to build community and asses the process of utilizing Community Connectors in the City's outreach efforts. III. Staff Updates Public Safety • Homicide Investiqation: On March 7, the Tukwila Police responded to a call reporting a fight between a male and female on the side of the road in the 5400 block of Southcenter Blvd. Upon arrival, officers found a 26 year -old female laying on the ground suffering from the stab wounds. The victim later died. The male suspect was seen running away from the scene. Our detectives are investigating. • Urban Renewal /Motel Purchases: The U.S. Attorney's office is negotiating settlement agreements with the lien holders on the Great Bear, Boulevard, and Traveler's Choice motels. The City continues to work with the US Attorney's Office on purchasing the seized hotels on Tukwila International Boulevard. • False Alarm Fees: The new false alarm fees will be effective as of April 1. The City is publicizing the new fees in the Tukwila Reporter and Hazelnut, on the City's website and both Fire and Police will leave information about the fee increase as they respond to alarm calls. Notification is also being sent to those that have already had at least 1 false alarm in 2014. The Tukwila School District was notified about the new false alarm fee structure on March 5, 2014. Project Updates • BNSF /Allentown: Staff recently met with BNSF to review how best to proceed on reviewing alternative access points as per the adopted CIP. The parties concurred that the City should take the lead on this project and that an interlocal agreement with BNSF should be put in place identifying roles and responsibilities. The agreement will be brought back to Transportation committee and Council for approval this Spring. • Tukwila Case Study: City Administrator David Cline met with students from the Evans School of Public Affairs who are doing a case study focusing on Tukwila's experience with blight and nuisance removal on Tukwila International Boulevard for their Municipal Management Class. • Tourism Promotion Area: On March 11, Economic Development staff attended the SeaTac City Council study session to listen as the Council discussed forming a Tourism Promotion Area. This item is scheduled for Tukwila's Finance and Safety Committee on March 18. • Restore the Duwamish Shoreline Challenqe: Economic Development staff met with representatives from Forterra, BECU, and the Southwest King County Chamber to restart outreach work to engage more businesses in the shoreline restoration project. The Chamber of Commerce has offered to help engage businesses and become a partner in the project. The business outreach will ramp up over the summer. • Residential Rental Licensinq and Inspection Proqram: Staff met with representatives from Puget Sound Energy (PSE) to talk about energy upgrades that would be useful for owners and tenants within the City. PSE said they would review and consider potential 40 City Administrator Report Page 3 program and partnership opportunities with the City on energy efficient improvements in the City's rental housing stock. IV. Responses to Council /Citizen Inquiries • Update about Plaques for Monuments: The City will soon be installing four plaques on monument. The Arts Commission in collaboration with the Tukwila Historical Society has purchased four bronze plaques to be placed on the monuments located at Foster Lower Park; Foster Upper Park; Lower Brummer's Hill and Tukwila Pond Park. Installation is anticipated within the next two weeks. • Ann Barstow and Michael Moore: In response to questions raised by Ms. Barstow and Mr. Moore at a recent Council meeting, City staff members have been in contact with these residents and have researched the background on this issue. Due to history of this issue and the Council's direction to look at current City policies, this issue has been referred to the March 25 Community Affairs and Parks Committee. At this committee meeting, City staff will provide a more in -depth review of the issue and current city policies. Ms. Barstow and Mr. Moore will be contacted and invited to attend this Committee meeting to share their input and to hear the discussion. 41 42 Upcoming Meetings & Events March 2014 17th (Monday) 18th (Tuesday) 19th (Wednesday) 20th (Thursday) 21st (Friday) 22nd (Saturday) ➢ Utilities Cmte, 5:15 PM (Foster Conference Room) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) ➢ City Council Executive Session, 6:00 PM (Hazelnut Conference Room) ➢ Finance & Safety Cmte, 5:30 PM (Hazelnut Conference Room) ➢ Park Commission, 5:30 PM (Community Center) City Council / City Administration 2015 - 2016 Budget Priority Workshop 5:30 — 8:30 PM (12720 Gateway Drive, Suite 100 Theory Room, Second Floor) ➢ Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 59th Ave S.) 24th (Monday) 25th (Tuesday) 26th (Wednesday) 27th (Thursday) 28th (Friday) 29th (Saturday) ➢ Transportation Cmte, 5:15 PM (Foster Conference Room) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) C.O.W. to be immediately followed by a Special Meeting. ➢ Community Affairs & Parks Cmte, 5:30 PM (Hazelnut Conference Room) ➢ Tukwila Metropolitan Park District Board of Commissioners, 5:30 PM (Council Chambers) ➢ Planning Commission, 6:30 PM (Council Chambers) Tukwila Int'l. Blvd. Action Cmte's Trash Pickup Day 9:00 — 10:00 AM A,l For location or information contact Sharon Mann 206- 200 -3616 "Strike Out Hunger" event at ACME Bowl to benefit Tukwila Food Pantry. 10 AM to 12 NOON (100 Andover Park W.) oie For information go to w w.; iuukwitll:ilmiurc:,.2.Eg > Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342. > Chamber of Commerce's Tukwila Government and Community Affairs Committee: Quarterly, 12:00 Noon, Chamber Offices. > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. > City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 -431 -2187. > Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman (206- 431 - 2197). > Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Trantina at 206 - 433 -1850. > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf Room (A) An Interlocal Agreement relation to the formation of a Tourism Promotion Area (B) Fire Code Ordinances. (C) A resolution authorizing reimbursement from bond proceeds for the Interurban Avenue South Project. (D) 2013 4th Quarter cash and investment report. (E) 2013 4th Quarter sales tax and miscellaneous revenue report. (F) Committee Goals. > Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206 -767 -2342. > Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308. > Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf Room (A) Apprenticeship Utilization Guidelines. > Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan Hernandez at 206 -248 -0260. >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. > Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room (A) Waste Management 2013 Annual Report. (B) Mandatory Garbage Collection. (C) Annual 2013 Small Drainage Program — Project Completion and Acceptance. Hazelnut Conference Room = Located in City Hall Foster, Duwamish and Rainier Conference Rooms = Located in 6300 Building 43 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. March 3 10 17 See agenda packet cover sheet for this week's agenda (March 172014 Regular Meeting). 24 Special Issues: -A resolution accepting a property donation along the Green River Tail near S. 116th Street and 35th Lane South. -A consultant agreement with SvR Design Company for the Duwamish Hill Preserve Phase II Project. - Collective Bargaining Agreement. Unfinished Business: Authorize the Mayor to sign the Labor Agreement with the International Association of Firefighters (IAFF) Local #2088 for the period of January 1, 2014 through December 31, 2016. April 7 Special Presentations: 14 Public Hearing: 21 Special Presentation: 28 Special Issues: Introduction of two new Police Department Records Specialists: Jonathan Long and Chandra Reiter. Appointments: Southcenter Plan Review. Special Issues: State of the Municipal Court. Unfinished Business: Recommended recipients for the Tukwila City of Opportunity Scholarship. Southcenter Plan Review. Southcenter Plan Review. - Confirm the reappointment of Louise Strander to Position #1 on the Planning Commission, with a term expiring 3/31/18. - Confirm the reappointment of Miguel Maestas to Position #5 on the Planning Commission, with a term expiring 3/31/18. 44