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Home My WebLink AboutFS 2014-04-22 COMPLETE AGENDA PACKETCity of Tukwila Finance and Safety Committee O Verna Seal, Chair O Joe Duffie O Kathy Hougardy AGENDA Distribution: V. Seal J. Duffie K. Hougardy D. Quinn D. Robertson Mayor Haggerton D. Cline P. McCarthy C. O'Flaherty S. Kerslake L. Humphrey D. Johnson P. Brodin R. Still M. Villa TUESDAY, APRIL 22, 2014 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. An ordinance regarding signing authority. a. Forward to 5/5 Consent Pg.1 Christy O'Flaherty, City Clerk Agenda. b. A resolution changing the change fund levels for the b. Forward to 5/5 Consent Pg.7 Tukwila Community Center and Public Works. Agenda. Dave Johnson, Parks & Recreation Superintendent, and Pat Brodie, Public Works Operations Manager c. Purchase of special events equipment trailer. c. Committee Approval. Pg.11 Rick Still, Parks & Recreation Director d. Information only. d. Police Department 2014 1st Quarter Report. Pg.13 Mike Villa, Police Chief 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, May 6, 2014 The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 ( TukwilaCitvClerk (aTukwilaWA.gov) for assistance. City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Shelley Kerslake, City Attorney BY: Christy O'Flaherty, City Clerk DATE: April 14, 2014 SUBJECT: Amendment to Tukwila Municipal Code 2.08 regarding signing authority ISSUE The Tukwila Municipal Code should be amended to include language authorizing the City Administrator to sign documents in the absence of the Mayor. DISCUSSION RCW 35A.12.100 designates the duties and authority of the Mayor, which includes signing official City documents. In the absence of the Mayor, the City Administrator should be authorized to sign documents to ensure the continuity of City business. While the City has an Administrative Policy authorizing the City Administrator to sign documents in the Mayor's absence, a provision in the code is also advised. RECOMMENDATION The Council is being asked to consider this item on the Consent Agenda of the April 7, 2014 Regular Meeting. ATTACHMENTS -Draft Ordinance -Tukwila Municipal Code 2.08 H:\windataHlSigningAuthorityMemo.doc 1 2 AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2016, AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 2.08, TO AUTHORIZE THE CITY ADMINISTRATOR TO SIGN CITY DOCUMENTS IN THE MAYOR'S ABSENCE; PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Mayor is the Chief Executive and Administrative Officer of the City with the authority to designate assistants and department heads; and WHEREAS, to ensure the continuity of City business, the City Administrator should be authorized to sign official City documents in the Mayor's absence; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Chapter 2.08 Amended. Ordinance No. 2016, as codified in Tukwila Municipal Code Chapter 2.08, "Mayor," is hereby amended to add a new Section 2.08.040 as follows: 2.08.040 Authority. Pursuant to RCW 35A.12.100, the Mayor is the Chief Executive and Administrative Officer of the City. As such, the Mayor is responsible for signing official documents of the City. In the absence of the Mayor, the City Administrator is authorized to sign official City documents on behalf of the Mayor to ensure the continuity of City business. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. W: Word Processing \Ordinances \City Administrator signing authority 4 -15 -14 SK:bjs Page 1 of 2 3 Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \City Administrator signing authority 4 -15 -14 SK:bjs 4 Page 2 of 2 TITLE 2 — ADMINISTRATION AND PERSONNEL CHAPTER 2.08 MAYOR Sections: 2.08.010 Compensation 2.08.020 Salary 2.08.030 Benefits 2.08.010 Compensation Pursuant to the provisions of RCW 35A.12.070, the person holding the position of Mayor shall be compensated at a yearly rate set forth by ordinance, payable in equal monthly installments. (Ord. 2016 §1, 2003) 2.08.020 Salary Beginning January 1, 2003, the salary for the Tukwila Mayor shall be set at $78,000 per year. Beginning January 1, 2004, that salary will be increased to $80,000 per year. Beginning January 1, 2005, the salary will be adjusted annually at the same rate of inflation as determined by the current method prescribed for the non - represented employees. (Ord. 2016 §2 2003) 2.08.030 Benefits Subject to any applicable restrictions, the Mayor shall be eligible to receive the same or an equivalent benefit package as is given to department heads in the City of Tukwila and established from time to time by resolution. (Ord. 2016 §3, 2003) CHAPTER 2.12 DIRECTOR OF PUBLIC WORKS Sections: 2.12.010 Office Created 2.12.020 Duties 2.12.030 Compensation 2.12.010 Office Created There is created the office of Director of Public Works in and for the City, which office shall be filled by appointment of the Mayor subject to confirmation of the Council. (Ord 707 (part), 1972; Ord. 562 §1, 1969) 2.12.020 Duties Subject to the direction of the Mayor, the Director of Public Works shall perform the following duties: 1. He shall have charge of construction, mainten- ance, repair and cleaning of the streets, sidewalks, gutters, sewers and drains, and such other related activities. 2. He shall exercise general supervision over the municipal water and sewer systems. (Ord. 1494 §1, 1988; Ord, 707 (part), 1972; Ord. 562 §3, 1969) 2.12.030 Compensation The Director of Public Works shall receive such salary and in such amounts as the Council may, from time to time, establish by ordinance and as fixed by the City's annual budget. (Ord. 707(part), 1972; Ord. 562 §3, 1969) Produced by the City of Tukwila, City Clerk's Office Page 2 -7 5 6 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Bob Giberson, Public Works Director Rick Still, Parks & Recreation Director BY: Pat Brodin, Operations Manager Dave Johnson, Recreation Superintendent DATE: April 3, 2014 SUBJECT: A Resolution regarding department change and petty cash funds ISSUE Modifications for both Public Works and the Recreation Department change fund and petty cash fund. BACKGROUND The petty cash needs at Minkler Shops, George Long Shops, and the Community Center are different now than they were prior to the implementation of the P-card system for most of the City's purchasing. City Departments are working with Finance at this time to review spending limits for potential modification as well. The petty cash fund limits which have remained the same for years should also reflect the changes that fit departmental needs. DISCUSSION The preferred changes have been analyzed at the staff level as follows: • Parks & Rec Change Fund — Increase from $150.00 to $350.00 • Parks & Rec Petty Cash Fund — Decrease from $500.00 to $300.00 • PW Minkler Operations Petty Cash — Increase from $200.00 to $350.00 • PW George Long Shops Petty Cash — Eliminate the petty cash fund.. RECOMMENDATION The Committee is being asked to consider this item and forward the resolution to the May 5, 2014 Regular Meeting Consent Agenda. ATTACHMENT Resolution in draft form W\2014 Info Memos-Council \PeItyCashTCC-PW.doc 7 8 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE PARKS AND RECREATION CHANGE FUND LEVEL AND REDUCING THE PARKS AND RECREATION PETTY CASH FUND LEVEL; INCREASING THE PUBLIC WORKS DIVISION I PETTY CASH FUND LEVEL AND ELIMINATING THE PUBLIC WORKS DIVISION II PETTY CASH FUND; AND REPEALING RESOLUTION NO. 1762. WHEREAS, the Tukwila City Council previously established Change Fund and Petty Cash Fund levels by Resolution No. 1762, passed on February 21, 2012; and WHEREAS, there is a need to modify (or eliminate) the fund levels on the Parks & Recreation and Public Works funds due to operational changes in both departments; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department General Fund 000 $ 100.00 Finance Department Water Fund 401 100.00 City Clerk's Office General Fund 000 100.00 Seattle Southside Visitor Center Hotel /Motel Tax Fund 101 100.00 Municipal Court General Fund 000 300.00 Parks and Recreation General Fund 000 150.00 350.00 Golf Course Foster Golf Course Fund 411 1,200.00 (or less as needed) W: \Word Processing \Resolutions \Revise Change Fund Levels for P &R and PW 4 -1 -14 PB:bjs Page 1 of 2 9 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund 000 $ 800.00 Police Investigation/Tukwila General Fund 000 10,000.00 Fire Department General Fund 000 350.00 Parks and Recreation General Fund 000 500,00-300.00 Public Works Division II General Fund 888 350.00 Public Works Division I General Fund 000 200.00- 350.00 Section 3. Resolution No. 1762 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \Revise Change Fund Levels for P &R and PW 4 -1 -14 PB:bjs 10 Page 2 of 2 TO: � City of Tukwila Rick Still, Parks and Recreation Director INFORMATIONAL U��U��U� nn�x ��xn^n�n��n n��n��~ n�o�~n�n��n��n��n�n Mayor Haggerton Finance and Safety Committee FROM: Rick Still, Parks and Recreation Direct BY: Tracy Gallaway, Volunteer & Events Superintendent DATE: April 15, 2014 SUBJECT: Purchase of a special events equipment trailer ISSUE Purchase of equipment trailer for the purpose of transporting equipment and supplies to City- sponsored community events. BACKGROUND As identified in the City of Strategic P|@n, providing programming out of TCC, and into the community is a priority. Over the years, Tukwila Parks & Recreation staff has made a great effort to move our City sponsored special events out into the community. The purchase of a special events equipment trailer is a cost-effective way to address the needs associated with the delivery of city-sponsored special events in the community. Having this resource will help us to streamline the process by packaging commonly used items into a portable equipment tnai|er, such as tables, ohaira, tenta, a-boards and oignage, safety supplies, concession supplies and general event supplies. It provides a pool of resources, eliminates duplication, addresses storage issues and reduces staff time by eliminating many of the obstacles associated with implementing events in the community. SERVICE IMPACT The program would provide for a trailer equipped with equipment and supplies commonly utilized for city-sponsored community events. This resource will primarily be used by Tukwila Parks and F<enneation, but could also be utilized by other City department for ribbon cutting and dedication events, or other city-sponsored events. FINANCIAL IMPACT This p ject was not included in the 2013-2014 Budget. As an alternative, we propose reallocating existing funds from the 2014 Volunteer & Special Events program budget for the purchase of the trailer. The estimated cost is $8.580 (actual cost for the volunteer trailer in 2013 was $7.800 + 1096 for any increase in costs). Adjustments would come from the following GL account line items: $4.000— Special Events Professional Services (0OO.O7,574.2O4.41.U1) $2.500— Special Events Operating Rentals Q Leases (OOO.O7.574204.45.O1) $2,000 — Special Events Other (000.07.574.204.49.00) RECOMMENDATION Tukwila Municipal Code 3.32.040 states "Any unbudgeted capital equipment or fixed asset item, including components or services of items, shall be approved by the Mayor and three affirmative votes of the respective Council committee assigned to the requesting department. 'Fixed asset' items are defined as costing at least $5,000 and having a useful life of at least two years." Staff recommends the Finance and Safety committee authorize the Mayor to approve the purchase of a special events equipment trailer not to exceed $8.500 using existing funds from the 2014 Special Events and Volunteer budget. 12 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Mike Villa, Chief of Police DATE: April 1, 2014 SUBJECT: Police Department 1st Quarter, 2014 Report BACKGROUND The Police Department would like to keep the Finance and Safety Committee better informed as to public safety and policing issues within the city. At a previous Finance and Safety meeting, I offered to provide the committee quarterly reports beginning in 2012. The committee was in unanimously favor of receiving quarterly reports. This report is for the first quarter of 2014. DISCUSSION During the presentation, I will discuss crime in Tukwila and strategies to reduce crime. RECOMMENDATION The report is for information and discussion only. The Finance and Safety Committee is not being asked to make any decisions. ATTACHMENTS Power Point Presentation — 1st quarter report 13 14 Tukwila Police Department Finance and Safety Committee Quarterly Information Brief 1st Quarter 2014 Finance & safety Quarterly Information brief Agenda 1St Quarter Highlights =Crime Statistics 'Crime Reduction Strategies A world -class police department delivering professional law enforcement service 2 Finance & Safe ty Quarterly Information brief Highlights Staffing • Several police officer interviews conducted • New K -9 Team — Officer Michael Boehmer & K9 "Doc" • One officer remained on long -term military deployment • One officer termination • Two records specialists resigned • Staff recognized at 3/17/14 Council ▪ Command Staff — Commendation Certificates ▪ TAC Team — Distinguished Service Awards A world -class police department delivering professional law enforcement service 3 Finance & Safe ty Quarterly Information brief Highlights Significant Operations & Events • Assistance with Seahawk's return • DV Homicide Investigation • Police Explorer Recruiting Event A world -class police department delivering professional law enforcement service 4 Finance & Safe ty Quarterly Information brief Highlights Other Updates Command Staff Retreat • Press Release — Motel Owner Sentenced Coplogic — Online Reporting • False Alarm Fees • N ew CAD system — 3/18/14 WebQuery MobileCom 2013 Annual Report delivered A world -class police department delivering professional law enforcement service 5 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics 3000 2500 2000 o --First Quarter 2005 - o. iv 1500 2014 N — First Quarter U 1000 Average Case Reports 500 2005200620072008200920102011201220132014 A world -class police department delivering professional law enforcement service 6 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics Calls for Service 10000 9000 8000 7000 6000 5000 4000 3000 2000 1000 0 Calls for Service 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 First Quarter 2005 -2014 First Quarter Average A world -class police department delivering professional law enforcement service 7 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics Robbery 45 40 35 30 °„ 25 c Al 4- 20 15 10 5 0 2005200620072008200920102011201220132014 —First Quarter 2005 -2014 — First Quarter Average A world -class police department delivering professional law enforcement service 8 Finance & safety Quarterly Information brief 25 2014 Crime Statistics Robbery Offenses 2013 -2014 Compared to Previous Years 20 00 00000 01 00 l 00 00 00 0000 000000 00° 0000 0000 0 15_ 00 ! 0000 00 00 00 l f f 100 10 -00 % —� Range Since 2005 _ 00 00 -000_ 000 0 00-000 0 00 0-00 00 1 i op 000 00000 00000 sc• fat 2013 -2014 A world -class police department delivering professional law enforcement service 9 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics 30 Aggravated Assault 25 20 ai aci 15 10 5 First Quarter 2005- 2014 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 — First Quarter Average A world -class police department delivering professional law enforcement service 10 Finance & safety Quarterly Information brief 18 16 14 12 10 8 6 4 2 0 2014 Crime Statistics Aggravated Assault Offenses 2013 -2014 Compared to Previous Years WmwmwWwwww wwww r l I 00 OW / 0 00l l 00 00 0- 0 00 00 00000 __000_ 0° 000 U I' 0_ wwwwW i 1:y1) lac qn lea Range Since 2005 2013 -2014 A world -class police department delivering professional law enforcement service 11 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics Burglary 1 st and 2nd Degree 70 60 50 a 40 N 30 20 10 0 First Quarter 2005- 2014 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 — First Quarter Average A world -class police department delivering professional law enforcement service 12 Finance & safety Quarterly Information brief 30 2014 Crime Statistics Burglary 1 -2 Offenses 2013 -2014 Compared to Previous Years F-, F-, NJ NJ (n0 (n0 (n S\\tS\tint 11V 'IMMItt & „, III' bliA��11�1 1\1\�\\�1�\1\\ 1 \\\�\\�\\�\\�\\��\ \1�111111�1� 11111111\11111\1\11101111111111 111111111111\ 1�1111111��1�11\ 11\111\111\1\111111110111111111 x\0\\11111111111111 \01111 \1 \111 111111011111\10111111111 \111111 10 11 11010111101\0111111111111111111 X1111111111111 d 1 \11\ 1 111111111110 \ 111111111111 1\ 111 1 1\1 an \ \1111 111111111\1\11 \1111111111100111 \111111 11111 11 1 1 1 \ \ 0\ \ \ \ \ \1\ \1011 111111111111110 1 1 1 0 \ 1 1101011 1 1 1 11 X1101 \1111\1\11\1\1 1 1 0 011111 \ \1 \ \1 \ 0 0 \ \ 1111111111111 01 1111 11 1 111111111111 1 0 11 1 0111 \1 \111 \ \1 \1 \01 \ \11 1111 \1111111111111\10111111111 \11111 1\1\ N1\ 011\ 11\ 11\ 11\ 1 \1111111111111111 1 11111111\ \ \ 111 \ I1 ki° P,Ct �aa ,J� �� P�� se9 o`er o� Q�� tie Range Since 2005 2013 -2014 A world -class police department delivering professional law enforcement service 13 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics 70 60 50 40 N O 30 20 10 0 Residential Burglary 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 First Quarter 2005- 2014 — First Quarter Average A world -class police department delivering professional law enforcement service 14 Finance & safety Quarterly Information brief 50 45 40 35 30 25 20 15 10 5 0 /ate 2014 Crime Statistics Residential Burglary Offenses 2013 -2014 Compared to Previous Years OM OW 00 0a00 00 Range Since 2005 000 00 00 00 00 00 00 00 00 00 m0- 00 0 °° 49 0° 0 4, e§y� sk \ate 2013 -2014 A world -class police department delivering professional law enforcement service 15 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics 250 Auto Theft 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 First Quarter 2005- 2014 — First Quarter Average A world -class police department delivering professional law enforcement service 16 Finance & safety Quarterly Information brief 100 90 80 70 60 50 40 30 20 10 2014 Crime Statistics Auto Theft Offenses 2013 -2014 Compared to Previous Years o 0 oo 00 00 0 ow 00 00 00 00 00 00 00 OP ow oo ow wiWow0 00 oo ow l / 00 l OP 0°0-0000 00,-00 00 i 00% • 0- 0 • 00 00 00 00 00 00 00 00. 00 00 00 .00 e. 000 00 00 i 00 00 O 00 00 0 kea z,, *c ••`‘ �� PJ� �� O`er o� �� tiIe kQso Range Since 2005 2013 -2014 A world -class police department delivering professional law enforcement service 17 Finance & safety Quarterly Information brief 1St Quarter Crime Statistics 400 350 300 250 N 5 200 U- 150 100 50 0 Theft from Vehicle First Quarter 2005- 2014 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 First Quarter Average A world -class police department delivering professional law enforcement service 18 Finance & safety Quarterly Information brief 200 180 2014 Crime Statistics Theft from Vehicle Offenses 2013 -2014 Compared to Previous Years wow 160 _ 1. i ww 140 0_0 00 00 0 00 II 00 00 woo 00 ee _ 120 04-40 _ go _00 gg goo o go 00 go go __ 100_ 1 ▪ l l j 1- j Range Since 2005 goo 80 - � r 2013-2014 ow 60 1 l OW 40 20 0 �� N% cad 0 �o, Oar Lpy� k�� bask A world -class police department delivering professional law enforcement service 19 Finance & safety Quarterly Information brief Crime Reduction Strategies Our crime reduction strategies support the city's strategic planning priorities City priority one — Crime reduction along TIB City priority two — Improved environment for community livability A world -class police department delivering professional law enforcement service 20 Finance & safety Quarterly Information brief Crime Reduction Strategies Crime Reduction Initiative Strategy A— Target Hot Spots & Key Offenders Strategy B — Strengthen Investigations & Timely Arrests Strategy C — Increase Accessibility, Visibility & Responsiveness A world -class police department delivering professional law enforcement service 21 Finance & safety Quarterly Information brief Questions? A world -class police department delivering professional law enforcement service 22