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Home My WebLink AboutTrans 2013-08-27 Item 2A - Grant Acceptance - State Regional Mobility Grant for Tukwila Urban Center Pedestrian-Bicycle BridgeTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director Peggy McCarthy, Finance Director DATE: August 23, 2013 (Revised after June 25, 2013 Transportation Committee) SUBJECT: Tukwila Urban Center— Pedestrian /Bicycle Bridge Project No. 90510403 Acceptance of State Regional Mobility Grant ISSUE City acceptance of a State Regional Mobility grant in the amount of $6,870,000 awarded to the Tukwila Urban Center (TUC) Pedestrian/ Bicycle Bridge over the Green River Project. BACKGROUND In October 2012, Council authorized staff to submit a grant application to the Washington State Department of Transportation Regional Mobility program for right -of -way acquisition and construction of the TUC Pedestrian /Bicycle Bridge. This grant application was successful and funds have been incorporated directly into the Washington State biennial budget. According to CIP Policy, staff must obtain approval from the full Council before accepting grants. Design is underway and the 30% plans have been completed and reviewed by staff. Environmental review and permitting are also underway and full design and permitting is expected to be completed by March 2014. Right -of -way acquisition can take a year to acquire and the City could start on this process later this year. Construction is currently anticipated to be over an 18 -24 month period to coordinate with fish windows and other restrictions associated with working over the Green River. The Transportation Committee asked staff at the June 25th meeting to return to Committee with a funding proposal since the 2013 CIP sheet (attached) shows $810,000 of expected park impact fees. The draft 2014 CIP sheet (attached) shows the revised expected park impact fees of $35,000 for 2013 and $55,000 for 2014 and 2015. DISCUSSION The Regional Mobility Grant Program requires a local match of at least 20% of the total cost of the project from direct contributions. City funds, park impact fees and future grants may be used as match, as well as staff salaries and past expenditures, including previously awarded grants for the design work. The Regional Mobility Grant is a 4 -year award over two state biennial budgets. The award for the 2013 -2015 biennium is $4.6M and the continuing award into the 2015 -2017 biennium is for $2.2M. This is very similar to the awarded grant for the Transit Center Project from the same agency. FISCAL IMPACT On the attached draft 2014 CIP page 12, $145,000 is shown as Park Impact Fees, although the Park Impact Fee ordinance is based on up to $1,600,000 to be utilized for the Pedestrian Bridge Project. To make up the difference for lower than expected Park Impact Fees and to lessen the impact to the General Fund, staff is proposing an interfund loan from the Water Fund in the amount of the Park Impact fee shortfall of $665,000. The interfund loan will be repaid by future Park Impact Fees. Staff will return with more information as the project progresses and is closer to construction with firmer cost estimates. Phase Amount Funding Source Amount Design $1,633,833 Awarded Grants $1,496,833 General Fund 102,000 Park Impact Fee 35,000 Right of Way $1,100,000 Regional Mobility $870,000 General Fund 140,000 Park Impact Fee 55,000 Construction $7,485,000 Regional Mobility $6,000,000 General Fund 800,000 Park Impact Fee 55,000 lnterfund Loan 665,000 Total $10,218,833 Total $10,218,833 RECOMMENDATION Council is being asked to formally accept the State's Regional Mobility Grant for the Tukwila Urban Center Pedestrian /Bicycle Bridge Project in the amount of $6,870,000 and consider this item on the Consent Agenda at the September 3, 2013 Regular Meeting. Attachments. May 28, 2013 E -mail Notification of Award Excerpt from the 2013 -2015 LEAP Transportation Document (ESSB 5024) Draft 2014 CIP page 12 W: \PW Eng \ PROJECTS \A- RW & RS Projects\TUC Ped Bicycle Bridge (90510403) \ Grants \Info Memo - Grant Acceptance -rev. 8- 12- 13.docx 1 Cyndy Knighton Prom: Eldridge, Mark <EldridM@wsdot.wa.gov> Sent: Tuesday, May 28, 2013 11:33 AM To: Morrison, David; Dong, Jonathan; Kirk McKinley; Cyndy Knighton; dianas@kitsaptransit.com; Barb Hunter (bhunter@piercetransit.org); Overby, Monica; Wolterink, Lisa; Otterstrom, Karl; Howell, Gordon; Marcia Smith (msmith@skagh1ransit.o»g);stevemeU0pdsidgefie|dmm.usHeffennar\Petec (melissa.cauley@commtrans.org); Kathryn Rasmussen; DBloom@intercitytransit.com; (BHo|man@intercitytransitzwm);'dorindazosta@seatt|eguv' (dorinda.costa@seattle.gov); Chuck Green ([huckGKpc-tranong); ju|ies@c-ten.o»g; Kelly Hayden (khavden@pierce{mnsito»g); 'Barb Savary' (savary@islandtransit.org); madams@piercetransit.org; (kmcmullen@bft.org); Suing, Troy; Futrell, Kevin (Kevin.Futrell@yakimawa.gov); dcl@bft.org; AFreeman@intercitytransit.com; Martha Rose; Dale 0' Brien; (marciaC@ridewta.com) (marciaC@ridewta.com) Cc: Rutledge, Nicole; Eldridge, Mark Subject: Regional Mobility Grant Projects for 2013-2015 Welcome! You're receiving this email because your project(s) has been selected for funding by the Washington State Legislature for the 2013'2015 biennium. It's been almost a year since the call for new project went out and a lot of energy has been expended getting to this point, well don& Now that the project list is complete WSDOT staff will be preparing contracts for each new project. We will also be preparing contract amendments for the continuing projects. 1 anticipate they will be ready and in your hands by the end mf]une. So what happens next? I have a few helpful hints and reminders to pass along: • Please review your project schedule and make sure it's up to date. If it isn't, then please send me a revised page bv June 1[^ • Please review your planned expenditures by quarter. If that needs to be updated, then please have that to me bv June 1nm. • Any expenditure made on the project before June 30, 2013 can be counted towards your match requirement, but not eligible for reimbursement. � For four year projects make sure your scope of work will get you to the minimum milestones for continued funding in 2015-2017 biennium. The grant application guide describes the minimum milestones. • Starting July 1, 2013 any eligible project expense is eligible for reimbursement regardless when the contract is signed. • A project Performance Measurement Plan (PMP) is required to be reviewed and approved by WSDOT before a reimbursement request will be processed and check cut. There are examples of past project PMP's on the Regional Mobility web page copying is encouraged. Janice Helmann will help you prepare the PMP and will also be the one reviewing and approving. As you may recall Janice is the person you sent your Year 1 and Year 4 VT and VMT reduction to in Step 1 of the grant application process. HelmannJ@wsdot.wa.gov 206-464-1284. You can start on this now and beat the rush. • The project scope you included in your grant application is what we expect you to build or provide. If the project scope must change for some reason you must contact me immediately. • If you're project cost comes in 10% lower than you anticipated you must contact me immediately. 2 • When you do send us a reimbursement reques please make sure its painfully easy for us to track the expenditures. Some of the reimbursement request are several inches thick and we don't know what numbers your taking from where. Please use highlighter, sticky notes, a spreadsheet anything to help us follow the rabbit trail. It will get done faster and you won't get a phone caII from us. � The supporting documentation you send should add up to the total expenses on the reimbursement form (we will send each grantee a custom Reimbursement Request form). w A project that has more than 20Y6 local match can bill the grant at 100Y6. A project that has 2096 local match must bill the grant at 80% of the eligible expenses. • Please use the Regional Mobility Grant funds early, because you don't have to deal with reappropriation requests and accruals. This will make all our lives easier, but if you can't that's fine too. w A grantee must bill the grant at Ieast quarterly. Someplace it says a grantee can't bill more than once a month, but 1 say bill as often as you need to. The caveat 15, please make sure it's for a reasonable amount ($2,000 or more), because they take time to process and we don't have as many staff as we used to. The first and mos important thing I do as grant manager is to help you complete your project on time, on budget, and in scope. The other less glamorous thing deals with accountability and reporting. Call us any time you have questions. We will do everything we can to help you! 1 plan to schedule a meetings with each of you over the next few months, because I want us to get to know each other, and you're projects in more detail. Mark Eldridge Regional Mobility Grant Program Manager Park and Ride Lot Program Manager 360'705'7273 2 3 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Tukwila Urban Center - Pedestrian /Bicycle Bridge Project No. 90510403 DESCRIPTION: Construct a new pedestrian /bicycle bridge over the Green River. JUSTIFICATION: Pedestrian /bicycle connection between Tukwila's Urban Center and commuter rail /Amtrak station. Supports local and regional goals and policies regarding and use and transportation in Urban Center. Pedestrian System Report identified the optimal location for bridge crossing to be south of the Best STATUS: Western Hotel. Type, Size, and Location Report was completed in 2011. Council approved a design of a twin -tied arch bridge with no accommodation for a future bridge crossing over West Valley Highway. MAINT. IMPACT: To be determined. Design grants: State Enhancement for $190k & $500k, Transit Oriented Development (TOD) planning grant COMMENT: of $55k, and Federal CMAQ grant of $751 K. WSDOT Regional Mobility construction grant of $6.870M. Project is on Park Impact Fee list with funding of $2 million with an 80 %/20% split for $1.6M. Interfund loan of $665k from the Water Enterprise fund will be repaid with future park impact fees. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 585 748 300 1,633 Land (R/W) 1,100 1,100 Const. Mgmt. 1,000 1,000 Construction 6,485 6,485 TOTAL EXPENSES 585 748 1,400 7,485 0 0 0 0 0 10,218 FUND SOURCES Awarded Grant 540 713 243 1,496 Awarded Reg Mobility 870 6,000 6,870 Park Impact Fees 35 55 55 145 Interfund Loan (Wate ) 665 665 City Oper. Revenue 45 0 232 765 0 0 0 0 0 1,042 TOTAL SOURCES 585 748 1,400 7,485 0 0 0 0 0 10,218 2014 - 2019 Capital Improvement Program 12 5