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Home My WebLink AboutTrans 2008-02-12 Item 3A - Agreement - 2008-2009 Overlay Program and Repair with KPG IncTo: Mayor Haggerton From: Public Works Director c ri) Date: February 7, 2008 Subject: 2008 2009 Overlay and Renair Protrams Project No. 08 -RWO1 Consultant Selection, Scope of Work, and Fee Estimate ISSUE Select a consultant to provide design and plans, specifications and estimates (PS E) for the City's 2008 and 2009 Overlay Programs. BACKGROUND Task 1 The CIP includes two components (Residential Commercial) for the Annual Overlay Program to provide repairs and overlays on the City's street system. The 2008 list of projects include: Residential Street From To 1. S 140 St 53 Ave S 55 Ave S 2. S 132" St 32 Ave S 34 Ave S 3. S 131 P1 Localized leveling East of Macadam Rd 4. S 139 St TIB 42" Ave S 5. S 140 St TIB 42 Ave S 6. S 137 St West of Macadam Rd as budget allows Commercial INFORMATION MEMO Street From To 7. S'center Pkwy Klickitat Dr Nordstrom Signal 8. Frager Road Localized leveling near creek crossing 9. Airport Way NB ramp from Boeing Access Rd 10. E Marginal Wy BAR Sound Transit Project 11. E Marginal Wy BAR Norfolk 12. S 130 P1 South of S 129 St as budget allows P:\PROJECTS\A- RW RS Projects \08RW01 2008 Overlay Repair\ConSelctfor2008.doc Mayor Haggerton Page 2 February 7, 2008 Task 2 Other Work Pavement ratings for all streets in the City will be updated to reflect current conditions and entered into the Pavement Management System. Results from the updated Pavement Management System will be used to prioritize future overlay and repair candidates, estimate costs to maintain the street system to an acceptable condition, and assist in establishing an annual budget for the Overlay Program. An analysis of the estimated construction costs vs. budget will occur at the 50% design level. If estimated project costs exceed the 2008 budget, then selected projects will be automatically delayed and included in the 2009 Overlay Program. The scope of work will include the option to supplement the contract for design of the 2009 Overlay Program. ACTION TAKEN In order to advertise the City's annual overlay program early in the year, work must begin in the 4 quarter of the previous year. The CEP budget was established to include the design costs for 2008 as well as funds to begin design for 2009. The 2008 consultant selection process also includes selection for the 2009 Overlay Program. Three firms were short- listed from the City's consultant roster of films that indicated they provide expertise in pavement design, overlay design and pavement management. All three firms were rated based on the expertise and experience necessary to perform the work. KPG, Inc. was selected as the most qualified (see rating sheet attached). KPG, Inc., has provided design and construction services for the City in past years. A draft Scope of Work and Fee Estimate are attached. Contract Budget Design (Commercial) $67,209.60 $100,000.00 Design (Residential) 22352.00 24.000.00 Totals $89,561.60 $124,000.00 RECOMMENDATION Approve the selection of KPG, Inc. as Design Consultant for the 2008 and 2009 Overlay Programs and authorize the Mayor to execute a contract with KPG, Inc., in the amount of $89,561.60. Attachments: 2008 Overlay Project Maps Rating Sheet KPG Letter dated 2/6/08 Eshibit A: Scope of Work Exhibit B: Fee Estimate P:\PROJECTS\A- RW RS Projects \08RWO1 2008 Overlay Repair \ConSeletfor2008.doc 2008 Overlay Projects Vicinity Map 2008 Overlay Projects Vicinity Map Agency Overlay Program Management P :\PROJECTSrA- RW RS Projects \08RWO i 2008 Overlay Repair\2008 consel CONSULTANT SELECTION 2008 2009 OVERLAY REPAIR PROGRAM Pavement Design Rehabilitation Repair Expertise David Evans W H Associates Pacific Project Manager 1 1 1 2 2 Tukwila Overlay Program Knowledge 2 1 1 Pavement Management System Experience 2 2 1 Expertise Using Federal Funds 1 1 KPG TOTALS 9 8 6 For each category, highest score is 1 (with the lowest or worst score at 4) Consultant with the lowest score is ranked the best. February 6, 2008 Mr. Robin Tischmak, P.E. City of Tukwila Department of Public Works 6300 Southcenter Blvd. Tukwila, WA 98188 Re: 2008 Overlay Program Dear Robin, MPG SEATTLE TACOMA ENGINEERS ARCHITECI LANDSCAPE ARCHITECTS SURVEYORS KPG is pleased to submit to you the attached scope of work and hour and fee estimate for the referenced project. The work scope includes preparation of plans, specifications and estimates for the 2008 overlay program (Up to 12 sites total), construction support for Interurban Avenue, and update of the Pavement Management Program by Pavement Engineers, Inc. Our total estimated fee for this work is $89,561.60 and we are ready to begin immediately upon your notice to proceed. We look forward to working with you on this project. Please feel free to contact me at 206 -267- 1052 if you should have any questions or would like to discuss this proposal. Very Truly Ypurs, Nelson Davis, P.E. Principal 753 9th Avenue North Seattle, WA 98109 Fax 1 206.286.1639 Phone 1 206.286.1640 Exhibit A City of Tukwila 2008 Overlay Program Scope of work February 6, 2008 TASK 1 2008 OVERLAY PROGRAM The Consultant shall prepare final Plans, Specifications and Estimates for the following overlay projects: Commercial Roadways: Frager Road: Southcenter Parkway Airport Way E. Marginal Way E. Marginal Way S. 130 Place Residential Roadways: S 131 Place S 132n Street S 140 Street S 139 Street S 140 Street S 137 Street TASK 3 PAVEMENT MANAGEMENT SUPPORT Localized leveling near slough at creek crossing Klickitat to Nordstrom signal, northbound inside lane maintenance Northbound Ramp from Boeing Access Road Boeing Access Road to Sound Transit Project Boeing Access Road to Norfolk South of S 129 Street as budget allows Localized leveling east of Macadam Road 32 Avenue S to 34 Avenue S 53 Avenue S to 55 Avenue S Tukwila International Boulevard to 42 Avenue S Tukwila International Boulevard to 42 Avenue S West of Macadam as budget allows The Consultant shall provide all necessary field reviews, base mapping, and utility notification required to complete final bid documents. 40 copies of the final bid documents will be provided to the City for bid advertisement. Interim review submittals (10 copies) will be prepared at the 50% and 90% stage of plan completion. The Consultant shall also prepare the bid tabulation, check low bidder(s) references, and provide a recommendation for award to the City. Permitting, environmental documentation, geotechnical review, or stormwater detention and water quality have not been included in this scope and estimate. Projects will be bid as a single bid package as budget allows. Projects may be re- prioritized or deferred to a future overlay program based on available budget and other considerations. Detailed estimates will be prepared at the 50% design to determine the final projects to be included in the 2008 Overlay Program. TASK 2— INTERUBAN AVENUE CONSTRUCTION SUPPORT The Consultant will attend the pre- construction meeting, provide field observation services, and prepare pay estimate for construction of the Interurban Avenue Overlay. It is anticipated that construction will last 3 working days and will be completed in February, 2007. An allowance of $15,000 is included to provide support and upgrades to the City's pavement management system. This work will be performed primarily by Pavement Engineers, Inc. under subcontract to the Consultant. KPG 1 of 1 2008 Overlay Program HOUR AND FEE ESTIMATE Project: City of Tukwila 2008 Overlay Program Description Task Task1 2008 Overlay Program 1.1 Coordination meetings .__._Utility. c 1.3 Prepare base maps_., Frager Road Sout hcenter Parkway_ Airpo rf WaY_ E. M ar5 final Way N of BAR EXHIBIT B S -130th Pace S 131st Place S 132nd Street S 140th Street S 139th Street S1 Street 1.4 Prepare overlay _plans S 137th Street lans estimate 20 sheets Quantities I estimates 1.6 Prepare specifications 15 1.7 Prepare review submittals Reimbursable expenses see breakdown for details Task Totals Task 2 interurban Avenue Construction Support 2.1 4 Attend pre construction meeting_ 20 2,2 Field observation 2 3 prepare final pay reguest see breakdown for details Task expenses Task Totals 6 pavement Management Support Task 3 ement Coordination 3.1 pavement Manag expenses see breakdown for details Reimbursable exp Task Totals Estimated rates are based on: cost f direct salary Fee calculated as 15 %0o d sect salary overhead Fee 217/200 Architecture Landscape Architecture Civil EngineeEngineering Total Fee *Labor Hour Estimate Project al Engineer Technician 65 Clerical 113.57,$ 0 980.52 2 1,831 12 34 12 ,831 76 34 4 0 4 2 1,476.44 Senior Engineer 1 2 328.16 8 0 8 4 0 0 4 0 0 12 S Y of BAR) 4 0” Fee x,831.3 ,831.3 ,626 _34_ 1,476._ 478744 8 2 12_ 0 4_ 12 0 1,476 0 4 12 0 2,626 34 16...._ 24,417.80 16 40 o 2 8 -_120 p 6,643 92._ 16 100 8 16l 8 5 125.84 _4 217.28 16 16 8 1,450.00 344 8 0 J `t4 66,600. .4 60 208 582.04 3 435 2 0 _1 5 8 24 550.00 0 8 4 5 550 .20 4 34 2,222. 8 4 15,000. 4 8 4 I 4 17,222. 4 89,561. Total Estimated Fee: �F]�"^n� Project: City of TUICWit3 2008 Overlay Program uG�� t HOUR EXHIBIT B Mileage Task 2 Interurban Avenue Construction Support lilliieage Allovvance for Testin9 Services Tavslc,..3_-ra_777.m,peilneo_tiva,. gtA:n,a_.:a_t_g8er..na.;;_et_:_uiprl....o.,Tt._n__o_iima____:ie.,n...aiszolt_o_in..si_u_ik.to....ta,..r.:: 21712 11.". Landscape Architecture COSt 200 00 550.00