HomeMy WebLinkAboutTrans 2014-05-27 Item 2F - Resolution - Declare an Emergency for I-5/Klickitat Drive Unstable Slope and Elevated Walkwaysy City of Tukwila
TO:
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
By: Grant Griffin, Senior Program Manager
DATE: May 23, 2014
SUBJECT: I -5 /Klickitat Drive — Unstable Slope /Elevated Walkway
Project No. 91410406
Resolution Declaring an Emergency
ISSUE
Approve a Resolution declaring an emergency for the I -5 /Klickitat Drive — Unstable Slope /Elevated Walkway authorizing City
staff to accelerate contracting and administration of City and federal funds to restore damages and prevent further impacts to
public and private property.
BACKGROUND
The slope above the Klickitat Drive retaining wall, located in Washington State Department of Transportation (WSDOT) right -
of -way, became unstable and started to slide in late March 2014 after record rainfall. The landslide damaged the foundation of
the Tukwila -owned elevated timber walkway and caused nearby trees to fall causing further damage to the structure. Federal
Emergency Relief funds were approved in early May 2014 after Governor Inslee declared an emergency in 5 counties. Plans
were made to prepare a joint WSDOT /Tukwila contract to stabilize the slope and repair the walkway at the same time. Tukwila
is responsible for providing plans and specifications for the walkway repair portion of this effort. It is in Tukwila's interest to
work within WSDOT's accelerated schedule to get the work completed in the 2014 summer construction season.
DISCUSSION
As the State has declared an Emergency, they have been authorized to use Federal Emergency Relief funds. This Resolution
declares a City emergency and authorizes Public Works to respond in the manner which is most effective and expedient, set
aside procedures and formalities which would otherwise govern the assignment of duties, procure materials, and contract for
services. Staff has contracted with David Evans & Associates (DEA) to design permanent repairs of the elevated walkway to
be incorporated in the construction contract that will be administered by WSDOT.
FISCAL IMPACT
Tukwila has been authorized for the emergency relief funds for the design phase by WSDOT Highways & Local Programs. The
Federal Emergency Relief Program requires a 13.5% local match. The Annual Bridge Program funds will supply the portion of
the City's match for design. The City has entered into a contract with DEA for $62,974 to perform the design of the walkway
repair. Authorization for the remaining construction funding of approximately $343,560 will occur in a future grant supplement.
Staff will return to Council with the update.
Walkway Repair Design Services
Contract Federal Portion City PE Match
$62,974 $54,473 $ 8,501
RECOMMENDATION
Council is being asked to approve the Resolution declaring an emergency for the I -5 /Klickitat Drive — Unstable Slope /Elevated
Walkway and to forward this item to the Consent Agenda at the June 2, 2014 Regular Meeting.
Attachments: Vicinity Map
Governor Inslee's Emergency Proclamation
Draft Resolution
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VICINITY MAP
JAY INSLEE
Governor
STATE OF WASHINGTON
Office of the Governor
PROCLAMATION BY THE GOVERNOR
14 -03
WIIEREAS, between March 5 and March 24, 2014, a series of severe storms occurred in
Grays l larbor, King, Lewis, Lincoln, and Pierce counties, producing extreme rainfall
resulting in saturated soils, erosion, and issuance of flood and landslide warnings
throughout Western Washington; and
WHEREAS, these storms caused culvert failures, washouts, landslides, debris
obstructions, and temporary closures impacting both state and local road systems in these
counties requiring emergency action by the Department of Transportation, including
debris removal, slope stabilization, culvert replacement, and other immediate measures;
and
WHEREAS, the estimated cost to repair the road systems damage is over $1,920,000,
and emergency action to address these repairs requires the approval of Washington's
Secretary of Transportation. These emergency conditions have caused and may continue
to warrant temporary closure of or limited access to affected roadways and
implementation of emergency procurement procedures; and
WHEREAS, the Washington State Department of Transportation and local jurisdictions
are coordinating resources to repair the roadway, continuing to assess damage done by
these storms, and working to implement damage repairs; and
WHEREAS, the roadway damage and its effects continue to impact the life and health of
our citizens, as well as the property and transportation infrastructure of Washington State,
and is a public disaster that affects Life, health, property, or the public peace.
NOW, THEREFORE, I, Jay R. lnslee, Governor of the state of Washington, as a result
of the above -noted situation and under Chapters 38.52 and 43.06 RCW, do hereby
proclaim that a State of Emergency exists in Grays Harbor, King, Lewis, Lincoln, and
Pierce counties in the state of Washington, and direct the plans and procedures in the
P.O. Box 40002 •Olympia, Washington 98504 -0002 • (360) 902 -4111 • www.governor.wa.gov
99
Washington State Comprehensive Emergency Management Plan be implemented. State
agencies and departments are directed to utilize state resources and to do everything
reasonably possible to assist affected political subdivisions in an effort to respond to and
recover from the incident.
Signed and sealed with the official seal of the state of Washington this
April, A.D., Two Thousand and Fourteen at Olympia, Washington.
BY THE GOVERNOR:
Secretary or is
Secretary of ate
day of
100
AFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING AN EMERGENCY
IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY
DUE TO A LANDSLIDE ABOVE KLICKITAT DRIVE.
WHEREAS, a series of severe storms occurred in March 2014, triggering
landslides in five Washington counties and causing the Governor of the State of
Washington to declare a state of emergency; and
WHEREAS, it has been determined that the unusually heavy rains reactivated a
large dormant landslide on the Washington State Department of Transportation
(WSDOT) right -of -way above the Klickitat Drive concrete retaining wall, causing a new
slide; and
WHEREAS, continued sliding of the unstable slope would overtop the retaining wall
and spill soil and toppled trees onto the roadway; and
WHEREAS, the renewed sliding has damaged the City of Tukwila -owned elevated
walkway within the slide zone; and
WHEREAS, the repairs to slope and the walkway are required immediately in the
interest of public safety and welfare; and
WHEREAS, it is in the City of Tukwila's interest for the elevated walkway repair to
be included in a joint contract with the WSDOT slope stabilization project; and
WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive
bidding exemptions; and
WHEREAS, the Mayor of Tukwila declared an emergency on April 2, 2014, in order
to allow accelerated contracting and administration of City and federal funds to restore
damages and prevent further impacts to public and private property; and
WHEREAS, the City Council wishes to provide their support and endorsement of
the Mayor in his action to declare an emergency and for the City's efforts to respond to
the emergency;
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council supports the Mayor in his declaration of emergency and
authorizes the execution of contracts or agreements due to damages and the need for
protective actions brought about by the Klickitat landslide, and hereby authorizes City
forces to respond in the most effective and expedient manner, without regard for the
procedures and formalities that would otherwise govern the assignment of duties,
procurement of materials, and contracting of services. This situation is an emergency
as defined in RCW 39.04.280(3).
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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