HomeMy WebLinkAboutFS 2014-06-17 Item 2A - Purchase - Firearms Trailer Utilizing Edward Byrne Memorial Justice Assistance Grant (JAG) and Police Fleet Services FundsTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL U��U����������U�
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Mayor Haggerton
Finance & Safety
FROM: Chief Mike Villa
BY: Commander Eric Dre
DATE: May 22nd, 2014
SUBJECT: Purchase of a Firearms Trailer Utilizing Federal Grant Funds
ISSUE
Purchase of Firearms Training & Equipment Trailer for the purpose of transporting
equipment and supplies to Police Department firearm training sites.
BACKGROUND
As required by US Supreme Court Decisions and as identified as training needs for the City
of Tukwila Police Department, the Firearms Unit conducts quarterly training sessions for
the police Department. Each session requires ammunition, targets, target stands, cleaning
supplies, repair equipment, tables, air compressor, portable generator, and other bulky
equipment to be transported to the location of the firearms training.
The transportation of this equipment is rorreoHvbaudled by loading and unloading into
multiple vehicles to handle the task.
DISCUSSION
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but could also be used by SWAT and the Civil Disturbance Unit during their specialized
training dates.
The purchase of an equipment trailer is a cost effective way to secure and transport
supplies and equipment to and from the range. Equipment could be stored in the trailer,
saving on labor time of load and unload during each training session. Having this resource
will help streamline the training day by having all that is needed for the quarterly session
onboard. This provides a pool of resources that addresses storage, eliminates duplication
and reduces staff time by eliminating many of the obstacles associated with providing
firearms training.
FINANCIAL IMPACT
This project was ootior\uded in the 2013'2014 Budget. As an alternative we propose
utilizing existing funds from the Police Department Fleet Services and funds provided
through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The
estimated cost is $9600.00 (actual quote is $9490.60 FOB Olympia + $110 for additional
costs).
INFORMATIONAL MEMO
Page 2
Funds would come from the following GL account lines:
$8000.00 - Grant #2013-DJ-BX-0715 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program.
$1600.00 - Remaining Police Department Fleet Services Budget Line (This line is
currently under-budget and can easily absorb the expense.)
Trailers have a lengthy life span. However, the need to replace the trailer will eventually
come. The Police Department will be adding the trailer to the department's fleet and
placed on the replacement schedule.
With an anticipated 15 year cycle, and an estimated $10,000.00 replacement cost, a
monthly replacement saving plan would run approximately $55.00 per month. (The
savings in labor-hours of the load/unload over 15 years will more than compensate
for the replacement.)
RECOMMENDATION
Tukwila Municipal Code 3.3ZO40 states "Any Onb capital equipment or fixed asset
item, including components or services of items, shall be approved by the Mayor and three
affirmative votes of the respective Council committee assigned to the requesting department.
'Fixed asset' items are d8fiDed8J costing 8tleast $5,000 and having a useful life of at least two
years."
The Police Department recommends the Finance and Safety committee authorize the
Mayor to approve the purchase of a PD firearms equipment trailer not to exceed $9,600.00
using existing funds from the following:
$8000.00 - Grant #2013-DJ-BX-0715 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program.
$1600.00 -Police Department Fleet Services Budget Line.
ATTACHMENTS
Trailer Quote Document
C:\Users\106\Desktop\Fireanns Trailer Finance and Safetydoc
2
www.trailerbossonline.com
360-923-2135
360-923-1201 fax
olympia@trailerbassonline,com
7821 Martin Way E Olympia, WA 98516
WHITE
8 5X16/7K
SERIAL NO.
TBD
STOCK
N
PURCHASER'S
NAME
DATE 3/26/2014
CITY OF TUKWILA
PHYSICAL
ADDRES: 14000 INTERURBAN AVE SOUTH
TUKWILA WA
MAILING
ADDRESS
RES. PHONE
206.433.1866 JEFF
98168
BUSINESS PHONE
206.433 1814 GREG
QUOTE
SELLING PRICE
8731.00
ELEC #1, REAR RAMP, RV DOOR, WHITE
CEILING, ROOF VENT, (6) 12V INTERIOR LIGHTS
XTRA PLUS PACKAGE, DROPPED AXLES 0.00
Trailer Boss
14' AWNING, 7' INTERIOR HEIGHT, RECESSED
BATTERY BOX & FREIGHT (FOB OLYMPA)
7821 Martin Way E
Olympia, WA 98516
Phone: 360.923.2135
Fax: 360.923.1201
SUBTOTAL
8,70% TAX
DESCRIPTION OF TRADE-IN
YEAR ID NO.
0
MODEL
LIEN HOLDER ADDRESS
0
GOOD UNTIL
NET VERIFIED
DOC. FEE
TRIP PERMIT
RTA TAX
LICENSE FEE
TOTAL CASH PRICE DELIVERED
CASH DEPOSIT
CASH DOWN
8731.00
759.60
0.00
0.00
9490.60
.00 9490 60
TAB NO
IC. NO.
Piirchaser assumes responsibility for any ditTerence in payoff
in excess of amount shown on this order, and will pay such
difference in case on demand. If not pind, purchase
authorized dealer, at dealer's option is repossess the trailer sold
PAY OFF TRADE
DEPOSIT ON TRAILER NO.
AMOUNT OF DEPOSIT
TRAILER TO BE PICKED UP BY
0.00
9490.60
DA3 E
COMMENTS/OPTION LIST
Delivered Yes
Address
No
nstate Outstate
Purchaser agrees that ( I I his order includes all the terms and conditions on both he face and the reverse side of, together with any attaclunents herein referred to
(2) This order cancels and sopercedes any prior agreement and as of the date herein comprises the complete and exclusive slate nest of the tenns of this agreement
relating to the subject matters covered hereby. (3)This order shall riot become binding until accepted by Dealer or his authorized representative and in the event of a
purchase time sale. Dealer shall not be obligated to sell until approval of the terms hereof is given by a Bank, Financial Institution or other source of funding willing
o a time sales agreement between the parties hereto based on such terms (4) Purchaser by execution of this order certifies that he or she i J f legal age and
acknowledges that he or she has read its terms, conditions and attachments and has received a true copy of this order.
Accepted by
3