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Home My WebLink AboutReg 2014-08-18 COMPLETE AGENDA PACKETMonday, L Tukwila City Council Agenda ❖REGULAR MEETING • Op 2 Jim Haggerton, .y David Mayor Counciimembers + Joe Duffie + Dennis Robertson Cline, CityAdministrator + Allan Ekberg + Verna Seal Quinn, CounciiPresident + Kathy Hougardy + Kate Kruller De'Sean August 18, 2014; 7:00 PM • Ord #2449 • Res #1837 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. Introduction of Kris Kelly, Parks Supervisor. Rick Still, Parks & Recreation Director. b. 2014 Second Quarter Financial Report. Peggy McCarthy, Finance Director. Pg.1 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT AGENDA a. Approval of Minutes: 8/4/14 (ReguiarMtg.) b. Approval of Vouchers. c. Award a bid to R.L. Alia Company for the Cascade View "Safe Routes to School" Project in the amount of $279,113.00 and authorize the Mayor to sign the contract. (Reviewed and forwarded to Consent by Transportation Committee on 8/11/14.) d. Award a bid to MACNAK Construction for the Tukwila Manufacturing/ Industrial Center (MIC) "Smart Street" Non - Motorized Project in the amount of $216,806.00 and authorize the Mayor to sign the contract. (Reviewed and forwarded to Consent by Transportation Committee on 8/11/14.) e. Authorize the Mayor to sign an agreement with AECOM Technical Services for construction management services for the Tukwila Manufacturing /Industrial Center (MIC) "Smart Street" Non - Motorized Project in the amount of $57,960.44 and authorize the Mayor to sign the contract. (Reviewed and forwarded to Consent by Transportation Committee on 8/11/14.) f. A resolution declaring certain fleet vehicles and equipment as surplus, and authorizing their sale or disposal. (Reviewed and forwarded to Consent by Transportation Committee on 8/11/14.) g. Authorize the Mayor to sign an Interlocal Agreement with the U.S. Department of Agriculture's Wildlife Services in the amount of $27,528.00, with Tukwila's share being $2,230.00. (Reviewed and forwarded to Consent by Community Affairs and Parks Committee on 8/12/14.) h. Authorize the Mayor to sign Amendment No. 4 to contract #12 -007 with J.A. Brennan Associates for the Duwamish Gardens Project in the amount of $5,047.50. (Reviewed and forwarded to Consent by Community Affairs and Parks Committee on 8/12/14.) Pg.41 Pg.55 Pg.69 Pg.113 Pg.125 Pg.141 (continued...) REGULAR MEETING Monday, August 18, 2014 Page 2 5. UNFINISHED BUSINESS Support for the City's continued involvement in after - school programming at the Tukwila elementary schools. Pg.155 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.169 8. MISCELLANEOUS 9. EXECUTIVE SESSION — Potential Land Sale — Pursuant to RCW 42.30.110(1)(c) — 30 minutes 10. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. ;• e�! +4©;* cl) g FEY Immi Cl I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I City -wide, unreserved fund balances increased $2.0M the first half of 2014 from $45.4M at December 31, 2013 to $47.4M as of June 30, 2014. The governmental funds reflected the largest change with a total in- crease of $2.4M. Enterprise funds increased by $379K, and the internal service funds decreased by $835K. Of the governmental funds, the General Fund increased by $300K through June. Further discussion on the governmental funds and the General Fund occurs on the following pages. Through the end of June, with the exception of the self- insurance and LEOFF insurance fund, the City is on track to stay within the current adopted budget.. If the trend in the general fund continues, ongoing reve- nues will meet budget and department expenditures will be under budget by $1M or more. However, it is worth noting that budget savings realized in the Police department during the first half of the year will be reduced the second half because positions that were vacant during the first half of the year will be filled during the 3rd quarter. Funding for capital projects has been completed for 2014. A plan for funding Urban Renewal projects (2 motels were purchased in August) as well as Interurban and Boeing Access Road Bridge projects will be discussed at the August 19, 2014 Finance & Safety (FS) Com- mittee meeting. Fire department overtime issues will also be discussed at this meeting. While the economy continues to strengthen, the City still faces challenges. Sales tax for the first half of the year has softened slightly and construction activity has slowed compared with 2013. Overtime in the Fire department continues to exceed budget, however, some overtime costs should be offset by funds received from the OSO deployment. With the high claim experience continuing for the LEOFF 1 retiree healthcare plan, consideration will be given to appropriate funding levels based upon actuarial analysis and funding may need to be increased in the fourth quarter of 2014. Continuing into 2014 is an emphasis on Tukwila International Boulevard. The City continues to strive to maintain a balance between ongoing revenues and ongoing expenditures to allow for the funding of capital projects and other initiatives identified through the Strategic Plan. CITY -WIDE FUND BALANCES CHANGE IN FUND BALANCE ACTUAL 12/31/2013 6/30/2014 - -- ACTUAL - -- YTD - -- BUDGET - -- YTD YTD VARIANCE Governmental funds Enterprise funds Internal service funds $ 22,864,400 $ 25,294,817 12,964,534 13,343,328 9,615,058 8,780,493 $ 2,430,417 378,794 (834,565) $ (405,636) 244,814 (498,842) $ 2,836,053 133,980 (335,723) City -wide Total $ 45,443,992 $ 47,418,638 $ 1,974,646 $ (659,664) $ 2,634,310 General Fund Hotel /Motel Tax Street Arterial Street Contingency Drug Seizure Debt Service Parks Acq Facility Replacement General Gov Improve Fire Impact Fee Water Sewer Foster Golf Surface Water Equipment Replacement Self- Insurance LEOFF Insurance Millions $ Fund Balances -As of I imrumwnlwwnlwwnlwwnlwwnlwwnlamru�wnlwwnlwwnlwwHUUrmtHHHHHUI' u�mtHOwwlowwlowwlowwlotm�olowwlowwlowwlowwlowwlowamwwnlwwnlwwnlwwnlwwnlwwnl :rumwnlwwnlo�u 1 111111111111111111111111 t. tllllllll IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III tiiiiIImuNIIUttioti muNIIoimIIUiIIN 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 June 30, 2014 1 2 0 $1 $1 $0 $2 2 vo 2 $4 $4 $5 6 6 wrIHHHHHHHHHHU�u� $10 III $1 '' 1I1111111111111111111111111111111111111111111111111111111111111111A1111111111111111111111111111111111111111111111111111111111111111G111111111111111111111111111111111111111111111111111111111111111111NI11111111111111111111111111111111111111111111111111111111111111111111115911111111111INllllNllllNllllNllllNllllNllllNllllNllllNllllklNlI111111NllllNllllNllllNllllNllllNllllNllllNllllNllllNlle $2 $4 $6 $8 $10 $12 111111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Inside this issue: luuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Governmental Funds 2 General Fund Revenues 3 General Fund Expenditures 3 Enterprise and Internal Service Funds 4 1 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Governmental Funds FUND BALANCES REVENUES AND EXPENDITURES ACTUAL 12/31/2013 6/30/2014 YTD Change Revenues Expenditures Amount r of Budget Amount r of Budget 000 - General Fund $ 9,779,692 $10,078,980 $ 299,288 $27,739,977 49.18% $27,440,689 47.72% 101 - Hotel /Motel Tax Fund 714,946 545,829 (169,118) 535,384 37.38% 704,501 42.93% 103 - Street Fund 1,415,955 1,490,397 74,442 251,972 23.86% 177,530 13.15% 104 - Arterial Street Fund 1,095,535 1,555,666 460,131 2,825,495 11.31% 2,365,364 8.98% 105 - Contingency Fund 5,762,932 5,763,258 327 327 0.01% - 0.00% 109 - Drug Seizure Fund 75,609 68,308 (7,301) (7,301) -7.60% - 0.00% 2xx - Debt Service 8,262 1,619,112 1,610,850 1,817,819 58.73% 206,969 6.69% 301 - Parks Acq Fund 1,219,890 1,347,549 127,659 195,874 5.66% 68,215 1.81% 302 - Facility Replacement Fund 1,902,602 1,804,720 (97,882) 874 0.02% 98,757 2.26% 303 - General Gov Improvements 451,755 566,678 114,923 200,212 39.98% 85,290 25.44% 304 - Fire Impact Fee Fund 437,222 454,321 17,099 17,099 34.13% - 0.00% Total Governmental $22,864,400 $25,294,817 $ 2,430,417 $33,577,732 34.39% $31,147,315 31.64% Governmental funds through June increased fund balances by $2.4M. As of the end of June the general fund balance increased by $299K. Total revenues for the General Fund were $27.7M or 49.18% of budget compared to total expenditures of $27.4M or 47.72% of budget. Highlights for the first quarter include: General Fund • Property tax revenue through June is at 52.25% of budget and comparable to 2013. The majority of prop- erty tax collections occurs in 2nd and 4th quarters. • Quarterly financial data is reported on a cash basis; when revenues are received and expenditures paid. Sales tax revenue includes collections for November through April. November and December constitutes the highest collection months. Additionally, sales tax exceeded expectations in 2013 and is exceeding budget in 2014. However, it should be noted that while reve- nue collected is exceeding budget, sales tax related to construction is lower by 49% from the same period in 2013. Sales and Use Taxes are at 51.88% of budget. • Revenue Generating Regulatory Licenses generated $1.8M as licenses were renewed for 2014. Through March, 99.75% of budget has been collected. • Gambling excise taxes are at 57.85% of budget. Over- all, gambling receipts is up for the majority of casinos. • Plan check and review fees are at 60.52% of budget. While both the number of permits issued as well as the value of the permits is lower than last year through June, revenue collected through June is higher than budget. • The transfer in to the general fund is one time revenue from Tukwila Village land sale and is anticipated to be $1.5M in 2014 rather than the budgeted $4.3M. PAGE 2 2 Hotel/Motel— Tourism • Hotel/Motel taxes are at 39.95% of budget. It is antici- pated that revenue will increase during the summer months when occupancy rates are typically higher. Street Fund (Residential) • The 3 major projects in this fund; 42nd Ave S Phase III is still in design, Cascade View Safe Routes to School is still in design but right -of -way has been finalized with the School District, and Thorndyke Safe Routes to School should start construction by summer. Arterial Streets • Grant revenue is billed for and received after expendi- tures have been incurred. Budgeted debt proceeds are for the Interurban and Boeing Access Road Bridge projects and could be issued later in 2014. Contingency • Funds were transferred into the contingency fund from the general fund late in 2013, bringing the balance in line with the reserve policy. Any additional transfers may occur later in 2014. Debt Service • Subsidy payments from the federal government for the City's Build America bonds continue to be reduced by 7.2% due to sequestration. While interest on debt service is paid twice a year, principal payments are made annual- ly and occur primarily in the second half of the year. 2014 SECOND QUARTER FINANCIAL REPORT Revenue Summary General Fund 02 2013 Actual % of Annual Budget 02 2014 Actual % of Annual Budget Over /(Under) Prior Year Property Taxes O O O O N O O r CO N. CO O r CO r 0 CO 0 CO N N N O O O O N N O i N r 16 O i N N r r O N CO CO N. N O CO N O O N. r 0 0 0 0 Is.: 05 r N r N r T} 53.67% $ 7,483,743 52.25% $ 69,504 Sales and Use Taxes 53.71% 8,135,233 51.88% (82,472) Revenue Generating Regulatory License 94.99% 1,763,085 99.75% 100,839 Utility Taxes 49.00% 2,076,343 49.98% 55,333 Interfund Utility Tax 52.88% 853,927 53.86% 68,095 Excise Taxes 53.88% 1,277,057 57.85% 147,042 Bus Licenses, Franchise Fees, Permits 74.86% 632,398 81.07% 54,407 Building Permits and Fees 57.54% 585,540 51.77% (38,741) Intergovernmental Revenue 40.54% 2,1 04,753 45.47% 1 01 ,460 Misc Other Revenue 35.21% 1,783,309 46.16% 119,622 Total Ongoing Revenue 26,1 00,299 52.10% 26,695,388 53.26% 595,089 Sale of Bond Proceeds for MPD 1,021,526 0.00% - 0.00% (1,021,526) Transfers In 1,017,843 50.00 % 1,044,589 50.10 % 26,746 Total Revenue $ 28,139,668 48.02% $ 27,739,977 49.18% $ (426,437) General fund ongoing revenues collected through June of 2014 were higher than 2013 January —June by $595K. All operating revenue categories show a year- over -year increase with the ex- ception of sales & use tax and building permits & fees, which are both only slightly lower than last year. Sales & use tax is lower primarily due to a decline in construction related sales tax. Total revenue shows a year- over -year decline of $426K because of bond proceeds received in 2013 that were loaned to the MPD. Property taxes are on target with 52.25% collected during the first half of the year. Sales tax mitigation revenue is included in the 'ntergovernmental revenue category. Through the end of March, sales tax mitiga- tion received as 47.38% of budget. General fund department expenditures through June 2014 are $23.2M or 47.31% of budget. Transfers out are made on an as needed basis during the year. ,, 1, e al � � (1 Ax . ,, f it . es 000000000 0000000000000000000000000000000 0000000000000000000000000000000 0000000000000000000000000000000 0000000000000000000000000000000 0000000000000000 0000000000000000000000000000000 0000000000000000 0000000000000000000000000000000 0000000000000000 0000000000000000000000000000000 0000000000000000 0000000000000000000000000000000 00000000000000000 0000000000000000000000000000000 TOTALS BY CATEGORY -- DETAIL 02 2013 %of Annual Budget 02 2014 c/0 of Annual Budget Over /(Under) Prior Year 11 SALARIES 12,073,773 49.44% $ 12,027,681 47.42% $ (46,092) 12 EXTRA LABOR 186,429 38.65% 224,397 45.55% 37,968 13 OVERTIME 951, 720 58.75% 1,089,026 78.68% 137,306 15 HOLIDAY PAY 806 0.41% - 0.00% (806) 21 FICA 776,279 53.05% 779,803 51.39% 3,525 22 LEOFF 375,985 61.19% 372,590 59.71% (3,395) 23 P E RS 436,836 44.31% 538,570 47.58% 101,734 24 INDUSTRIAL INSURANCE 223,699 51.79% 230,951 48.76% 7,252 25 MEDICAL, DENTAL, LIFE, OPTICAL 2,091,931 48.22% 2,088,497 47.06% (3,434) 26 UNEMPLOYMENTCOMP 30,794 102.65% 9,623 0.00% (21,171) 28 UNIFORM CLOTHING 1,536 15.25% 1,702 16.89% 165 31 OFFICE & OPERATING SUPPLIES 398,410 35.60% 474,697 44.70% 76,287 34 ITEMS FOR INVENT /RESALE 22,467 155.72% 20,696 143.44% (1,772) 35 SMALL TOOLS & MINOR EQUIp 74,593 29.25% 53,400 21.89% (21 ,193) 41 PROFESSIONAL SERVICES 848,353 32.76% 770,621 29.93% (77,731) 42 COMMUNICATION 129,533 35.14% 149,547 40.51% 20,013 43 TRAVEL 40,660 33.72% 75,307 64.88% 34,647 44 ADVERTISING 15,106 26.95% 12,066 21.53% (3,040) 45 OPERATING RENTALS & LEASES 1,090,029 48.82% 1,053,851 48.04% (36,179) 46 INSURANCE 586,557 96.87% 677,664 109.74% 91,106 47 PUBLIC UTILITY SERVICES 654,279 43.70% 694,466 45.54% 40,187 48 REPAIRS & MAINTENANCE 326,809 42.61% 305,416 32.83% (21,394) 49 MISCELLANEOUS 474,837 38.16% 451,701 35.99% (23, 136) 51 INTERGVRNMTL PROF SVCS 1,033,276 47.48% 1 ,101 ,600 49.33% 68,324 53 EXT TAXES & OPER ASSMNTS 41 0.00% 45 0.00% 4 64 MACHINERY & EQUIP, OTHER 13,010 3.54% (118) -0.06% (13,128) DEPARTMENT EXPENDITURES 22,857,751 47.69% 23,203,799 47.31% 346,048 52 LOAN TO MPD 1,250,000 1 25.00% - 0.00% (1,250,000) 00 TRANSFERS OUT 3,106, 807 0.00% 4,236,890 50.07% 1,130,083 Grand Totals $27,214,558 47.69% $27,440,689 47.72% $ 226,131 PAGE 3 2014 SECOND QUARTER FINANCIAL REPORT 3 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ENTERPRISE FUNDS FUND BALANCES REVENUES AND EXPENSES ACTUAL 12/31/2013 6/30/2014 YTD Change Revenues Expenses Amount % of Budget Amount % of Budget 401 - Water Fund $ 6,542,145 $ 5,850,900 $ (691,245) $ 2,581,160 34.77% $ 3,272,405 46.09% 402 - Sewer Fund 3,599,294 4,327,607 728,313 4,137,413 62.25% 3,409,100 51.01% 411 - Foster Golf Fund 609,988 689,163 79,175 951,700 46.61 % 872,525 48.69% 412 - Surface Water Fund 2,213,107 2,475,658 262,551 2,121,353 29.95% 1,858,802 26.07% ENTERPRISE FUNDS $ 12,964,534 $ 13,343,328 $ 378,794 $ 9,791,626 42.22% $ 9,412,832 41.46% Fund 401- Water: Revenues through June are at 34.77% of budget and expenses are at 46.09% of budget. Fund balance decreased $691K. Andover Park W /Strander new water main project is the major project for 2014 and is connected to the Tukwila Urban Center Transit Center project. Fund 402 - Sewer: Revenues are at 62.25% of budget due to a rate increase approved after the budget had been adopted. Ex- penses are at 51.01% of budget resulting in an increase to fund balance of $728K. Major projects in this fund include CBD San- itary Sewer Rehabilitation and Sewer Lift Station No. 2 up- grades. Fund 411 -Golf Course: Revenues through the first half of the year are at 952K or 46.61% of budget. Golf revenue is highly dependent on favorable weather, which typically occurs in July through September. Expenses through June are at 48.69% of budget. Fund 412- Surface Water: Through the end of the second quar- ter the Surface Water fund realized a fund balance increase of $263K. Revenues and expenses through the second quarter of the year are 29.95% and 26.07% respectively. Several projects are planned for 2014 including East Marginal Way S pipe re- placement and the Tukwila 205 Levee certification. Additional information on the enterprise funds can be found in the fund level statements provided in this packet. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII INTERNAL SERVICE FUNDS FUND BALANCES REVENUE AND EXPENSES ACTUAL 12/31/2013 6/30/2014 YTD Change Revenues Expenses Amount % of Budget Amount % of Budget 501 - Equipment Replacement 502 - Self- Insurance Fund 503 - LEOFF Insurance Fund $ 4,257,832 $ 4,647,735 4,460,344 3,611,870 896,882 520,888 $ 389,903 (848,474) (375,994) $ 1,218,732 2,307,679 409 42.95% 49.53% 12.23% $ 828,828 3,156,153 376,403 32.23% 58.74% 68.06% INTERNAL SERVICE FUNDS $ 9,615,058 $ 8,780,493 $ (834,565) $ 3,526,819 47.02% $ 4,361,384 51.32% Fund 501- Equipment Replacement: At the end of the second quarter, fund balance increased $390K. Revenue is at 42.95% of budget and expenses are at 32.23% of budget. Most items scheduled for purchase in 2014 were ordered during the first quarter with delivery expected in the third quarter. Items will be paid for when they are received. The 2 fire pumpers ordered in 2013 should be placed in service in the third quarter. Fund 502- Insurance: At the end of the second quarter, fund balance decreased $848K. Employee healthcare costs were high- er than expected at 58.74% spent during the first half of the year. Fund 503 -LEOFF Insurance: An actuarial evaluation done in PAGE 4 4 July of 2012 indicated that the city had excess reserves in this fund. Based on the evaluation, the City decided not to fund con- tributions for the 2013 -2014 biennium. This will be reevaluated during preparation of the 2015 -2016 biennial budget. Second quarter activity decreased fund balance by $376K, which is high- er than the expected reduction of $275K. Expenses for the first half of the year are at 68.06% of budget. Both fund 502 and 503 will be closely monitored throughout the year to see if the increase in medical costs continues. Additional information on the internal service funds can be found in the fund level statements provided in this packet. 2014 SECOND QUARTER FINANCIAL REPORT City of Tukwila General Fund 000 - Revenue and Expenditures As of June 30 2014 Property Taxes Sales and Use Taxes Admissions Tax Utility Taxes Interfund Utility Tax Excise Taxes Total General Revenue Licenses and Permits Revenue Generating Regulat Business Licenses and Perini Rental Housing License Building Permits and Fees Total Licenses and Permits Intergovernmental Revenue Sales tax mitigation Seattle City Light Agreement Grants State entitlements Other Total Intergovernmental Re Charges for Services General Government Security Engineering Services Transportation Plan Check and Review Fees Culture and Rec Fees Total Charges for Services Fines and Penalties Miscellaneous Revenue Indirect cost allocation Ongoing Revenue Transfers In Total Revenue Prorated Attu; of year expired 50.00% �nualBudget udget gear To -Date Variance ** Bud twat $ 14,321,617 $ 7,160,809 $ 7,483,743 $ 322,935 52.25% 15,679,917 7,839,959 8,135,233 295,274 51.88% 612,000 306,000 306,613 613 50.10% 4,154,592 2,077,296 2,076,343 (953) 49.98% 1,585,500 792,750 853,927 61,177 53.86% 2,207,341 1,103,671 1,277,057 173,386 57.85% 38,560,967 19,280,484 20,132,916 852,433 52.21% 1,767,500 883,750 1,763,085 879,335 99.75% (a) 780,089 390,045 632,398 242,353 81.07% (b) 35,000 17,500 29,650 12,150 84.71% (a) 1,131,100 565,550 585,540 19,990 51.77% 3,713,689 1,856,845 3,010,673 1,153,829 81.07% 1,200,000 600,000 568,607 (31,393) 47.38% 2,250,471 1,125,236 1,155,989 30,754 51.37% 341,888 170,944 178,025 7,081 52.07% 329,860 164,930 177,052 12,122 53.68% 507,003 253,502 25,079 (228,423) 4.95% (c) 4,629,222 2,314,611 2,104,753 (209,858) 45.47% 54,363 554,725 9,867 169,000 628,500 566,215 1,982,670 234,829 27,182 58,298 31,116 107.24% 277,363 246,061 (31,302) 44.36% 4,934 - (4,934) 0.00% 84,500 17,482 (67,018) 10.34% (d) 314,250 380,395 66,145 60.52% 283,108 184,595 (98,512) 32.60% (e) 991,335 886,831 (104,504) 44.73% 117,415 106,990 (10,424) 45.56% 846,132 423,066 453,224 30,158 53.56% 2,085,208 1,042,604 1,044,589 1,985 50.10% 2,052,717 26,026,359 27,739,977. 1,713 618 $3,29% 4,355,000 2,177,500 - (2,177,500) 0.00% (f) 6,407,717 28,203,859, 275739,9771 , (463,882) 4918% Expenditures Department Expenditures 49,148,529 24,559,265 23,203,799 (1,355,466) 47.21% (g) Transfers to Debt Service Funds 3,028,650 1,514,325 1,786,890 272,565 59.00% Transfers to Other Funds 5,327,400 2,678,700 2,450,000 (228,700) 45.99% Total Expenditures 57,504,579, 28,752,289, 27,440,689; (1;311,600) 47,72% Change in Fund Balance Beginning Fund Balance gnpfinft Fund Balance (1,096,862) (548,431) 299,288 7,583,253 7,583,253 9,779,692 6,486,391,;, $ 7;034,822 , $ 1Q,07 Cash and investments $ 6,983,453 847,719 - 27.29% 2,196, 439 128.96% .39% (a) RGRL and rental housing licenses are due by the end of January. Any additional revenue collected will be from late filers or new businesses. (b) Business Licenses and Permits includes business licenses and franchise fees. Business licenses are due by the end of January and through 1st quarter the City has collected 93 %. Franchise fees are on budget with 28% of budget collected. (c) Other governmental revenue includes a budget of $380,000 for emergency medical services. This is typically received by the City in November. (d) Revenue is collected when damage occurs to City streets, lights, signs, etc. and the responsible party reimburses the City for costs to repair damage. Recreation fees tend to be higher during the summer months when school is not in session. Transfer in from fund 302 expected later in the year when land from Tukwila Village is sold. It is now anticipated that $1.5M will be receive in 2014 rather than the budgeted amount of $4.3M. For department expenditures, please refer to Expenditure by Department report. (e) (f) (g) ** Variance = Actual over (under) prorated budget Fund 000 5 CITY OF TUKWILA General Fund Expenditures - By Category As of June 302014 TOTALS BY CATEC SALARIES BENEFITS SUPPLIES PROFESSIONAL SERVICES INTERGOVERNMENTAL CAPITAL EXPENDITURES DEPARTMENTAL EXPENDITURES CRY TRANSFERS OUT TOTAL EXPENDITURES' Prorated rl „Budget Bud 27,441,571 $ 13,720,786 8,195,469 4,097,735 1,320,311 660,156 9,637,556 4,818,778 2,339,122 1,169, 561 214,500 107,250 49448,529 24,574,265 8,356,050 4,178,025 Actual $ 13,341,103 4,021,736 548,793 4,190,639 1,101,646 (118) % of year expired 50.00% rat Varian+ $ (379,682) (75,998) (111,362) (628,139) (67,915) (107,368) 23;203,799 (1,370,466) 4,236,890 58,865 of Annual, ludget Spent 48.62% 49.07% 41.57% 43.48% 47.10% -0.06% 47.21 %; 50.70% 7,504,579 $ ” 28,752,289 TOTALS BY CATEGORY =- DETAIL An 11 SALARIES $ 12 EXTRA LABOR 13 OVERTIME 15 HOLIDAY PAY 21 FICA 22 LEOFF 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 26 UNEMPLOYMENT COMP 28 UNIFORM CLOTHING 31 OFFICE & OPERATING SUPPLIES 34 ITEMS FOR INVENT /RESALE 35 SMALL TOOLS & MINOR EQUIP 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 44 ADVERTISING 45 OPERATING RENTALS & LEASES 46 INSURANCE 47 PUBLIC UTILITY SERVICES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 51 INTERGVRNMTL PROF SVCS 53 EXT TAXES & OPER ASSMNTS 63 OTHER IMPROVEMENTS 64 MACHINERY & EQUIP, OTHER OPERATING EXPENDITURES 00 TRANSFERS OUT Grand Totals orated ldget Budl $ 12,682,277 246,323 692,043 100,143 758,706 312,009 566,005 236,822 2,219,156 5,038 530,990 7,214 121,952 1,287,302 184,598 58,033 28,025 1,096,759 308,768 762,549 465,131 627,616 1,169,561 25,364, 554 492,645 1,384,086 200,286 1,517,411 624,018 1,132,009 473,644 4,438,312 10,075 1,061,979 14,428 243,904 2,574,603 369,196 116,065 56,050 2,193,517 617,535 1,525,097 930,262 1,255,231 2,339,122 4! 27,440,689 $ (1,311,600) 5,000 2,500 209,500 104,750 148,529 24,574,265 $ 8,356,050 4,178,025 Actual Spent $ 12,027,681 224,397 1,089,026 779,803 372,590 538,570 230,951 2,088,497 9,623 1,702 474,697 20,696 53,400 770,621 149,547 75,307 12,066 1,053,851 677,664 694,466 305,416 451,701 1,101,600 45 47.72% V nand (118) $ (654,596) (21,926) 396,983 (100,143) 21,098 60,581 (27,434) (5,871) (130,659) 9,623 (3,336) (56,292) 13,482 (68,552) (516,680) (35,051) 17,275 (15,959) (42,908) 368,896 (68,082) (159,715) (175,915) (67,961) 45 (2,500) (104,868) 1;,370,466) 21 ,799 4,236,890 58,865 47.42% (a) 45.55% 78.68% (a) 0.00% 51.39% 59.71% (a) 47.58% 48.76% 47.06% 0.00% 16.89% 44.70% 143.44% 21.89% 29.93% 40.51% 64.88% 21.53% 48.04% 109.74% (b) 45.54% 32.83% 35.99% 47.09% 0.00% 0.00% -0.06% 47.21 %; 50.70% $ 57,504,579 $ 28,752,289 $ 27,440,689 $ (1,311,600) 47.72 %; (a) Salaries are under budget and overtime is over budget due to unfilled positions that have been backfilled via overtime. Salaries are also under budget because of conservative budgeting and favorable contract terms. (b) Insurance is paid in full in the 1st quarter of the year. ** Variance = Actual over (under) prorated budget 6 Fund 000 By Category CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 TOTALS - ALL DEPARTMENT CITY COUNCIL MAYOR HUMAN RESOURCES FINANCE CITY ATTORNEY RECREATION COMMUNITY DEVELOPMENT MUNICIPAL COURT POLICE FIRE INFORMATION TECHNOLOGY PUBLIC WORKS PARK MAINTENANCE STREET MAINTENANCE & OPERATION TOTAL ALL DEPARTMENTS TRANSFERS OUT (DEPT 20 ONLY) GRAND TOTAL % of year expired Prorated; 50.00% of Anna; Annual Budget Budget Actual spent Variance Budget Spent, $ 335,961 $ 167,981 $ 148,110 $ (19,871) 44.09% 3,058,747 1,529,374 1,439,230 (90,143) 47.05% 693,816 346,908 300,962 (45,946) 43.38% 2,294,133 1,147,067 1,127,598 (19,469) 49.15% 661,860 330,930 168,863 (162,067) 25.51% 2,652,697 1,326,349 1,233,665 (92,683) 46.51% 3,108,679 1,554,340 1,361,930 (192,409) 43.81% 1,096,547 548,274 543,266 (5,007) 49.54% 15,587,238 7,793,619 7,637,745 (155,874) 49.00% 10,522,254 5,261,127 5,343,711 82,584 50.78% 1,362,557 681,279 470,567 (210,712) 34.54% 3,709,272 1,854,636 1,593,191 (261,445) 42.95% 1,154,636 577,318 475,656 (101,662) 41.20% 2,910,132 1,455,066 1,359,305 (95,761) 46.71% 49,148429 24,574,265 23,203,799 (1,37(066) 47.21% 8,356,050 4,178,025 4,236,890 58,865 50.70% $ 57504.579 $ 28.752289 $ 27.440489 $ (1.311. 00) 47.72% Highlights on selected line items in departments below: (a) Facilitation costs for Council retreat and workshops which have not occurred yet. (b) Formation of the Communications division and transferring one position from DCD to Economic Development. (c) Extra labor is for intern position that is filled during the summer months only. (d) Participation in National League of Cities that occurred in March. (e) The budget for salaries was conservative and new contract terms were favorable. (f) Supplies for negotiations, etc. purchased during 1st quarter. (g) Rental at TCC on 5/14/14 for event. (h) Annual software maintenance paid out of repairs & maintenance but budgeted in professional services. (i) Annual insurance paid in 1st quarter. (j) May and June legal fees not paid until July. (k) Overtime related to 2 shelter operations for 2 fires during 1st quarter and trainings and coverage for the Rental Office during the absence of another staff member. (I) Items purchased for summer season, which is the busiest time for the department. (m) Extra labor needed due to an extended absence in the department. (n) Hired additional help to process evidence to catch up on backlog. Necessary for accreditation requirements. (o) Office furniture not purchased in 2013 and supplies for recruitment process. (p) Employment background checks. (q) Advertising for job postings. (r) Overtime due to OSO landslide response, minimum staffing requirements, and WA State Task Force backfill. (s) Salaries lower than budget and Extra labor higher than budget due to vacant IT position not filled until first part of the year. (t) Position still unfilled from retirement that occurred in 2013. (u) Purchased slide in anticipation of summer. (v) Registrations for conferences and training courses. ** Variance = Actual over (under) prorated budget Fund 000 By Dept 7 CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 01 CITY 11 SALARIES 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 31 OFFICE & OPERATING SUPPLIES 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 49 MISCELLANEOUS CITY CQU NCIL NCI 03 MAYOR 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 31 OFFICE & OPERATING SUPPLIES 35 SMALL TOOLS & MINOREQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 44 ADVERTISING 45 OPERATING RENTALS & LEASES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 51 INTERGVRNMTL PROFESSIONAL SVCS MAYOR Annual Bud 176,324 13,490 7,202 2,754 68,921 3,870 16,500 6,000 30,000 10,900 35,961. A rnual Budget 1,194,190 10,500 573 85,122 109,416 4,390 194,604 43,024 4,935 943,970 72,600 19,800 14,750 29,148 17,750 286,475 27,500 Prorated. Budget 88,162 6,745 3,601 1,377 34,461 1,935 8,250 3,000 15,000 p Actual Sp t 88,415 6,930 3,639 1,152 25,317 550 en % of year expired Variance 253 185 38 (225) (9,143) (1,385) (8,250) 2,613 (387) 16,247 1,247 5,450 3,246 (2,204) 50.00% Bud Annual et Spent 50.14% 51.37% 50.53% 41.84% 36.73% 14.21% 0.00% (a) 43.55% 54.16% 29.78% 1 1 - 148,110 (19,871) 44.09 %� udget 597,095 5,250 287 42,561 54,708 2,195 97,302 21,512 2,468 471,985 36,300 9,900 7,375 14,574 8,875 143,238 13,750 Actual spent 628,439 720 47,447 57,024 1,981 106,275 16,956 1,341 378,119 23,328 13,294 2,720 12,119 147,395 2,073 Variani 058,747 1,529,374 Variance = Actual over (under) prorated budget Fund 000 By Dept 8 1,439,230 0 31,344 (4,530) (287) 4,886 2,316 (214) 8,973 (4,556) (1,127) (93,866) (12,972) 3,394 (4,655) (2,455) (8,875) 4,157 (11,677) (90,143) Annual et Spent 52.62% (b) 6.86% (c) 0.00% 55.74% 52.12% 45.13% 54.61% 39.41% 27.17% 40.06% 32.13% 67.14% (d) 18.44% 41.58% 0.00% 51.45% 7.54% 47.05% CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 04 HU AN RESOURCE 11 SALARIES 12 EXTRA LABOR 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 31 OFFICE & OPERATING SUPPLIES 41 PROFESSIONAL SERVICES 43 TRAVEL 44 ADVERTISING 45 OPERATING RENTALS & LEASES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS HUMAN RESOURCES 06 FINANCE 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 26 UNEMPLOYMENT COMPENSATION 31 OFFICE & OPERATING SUPPLIES 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 45 OPERATING RENTALS & LEASES 46 INSURANCE 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 53 EXT TAXES & OPERATING ASSMNTS Annual Budget 400,814 Annu 27,908 36,835 1,377 57,452 4,642 137,625 1,500 7,000 3,108 5,105 10,450 693,816 al Budget 1,025,103 30,000 10,000 76,127 94,207 4,131 199,801 19,296 175,000 1,000 5,000 2,700 252,000 2,500 397,268 Prorated udget Actual Sp( 200,407 13,954 18,418 689 28,726 2,321 68,813 750 3,500 1,554 2,553 5,225 346,008 orated�i udget 512,552 15,000 5,000 38,064 47,104 2,066 99,901 9,648 87,500 500 2,500 1,350 126,000 1,250 198,634 194,804 924 14,426 17,788 560 31,737 4,849 25,596 613 793 3,969 2,642 2,261 304,962 Actual. ipe 497,372 4,007 3,673 37,672 45,907 1,601 92,562 4,856 10,405 8 1,257 1,768 281,690 54,540 90,281 1 % of year expired Toni (5,603) 924 472 (630) (128) 3,011 2,528 (43,216) (137) (2,707) 2,415 90 (2,964) (45,946) Varian (15,179) (10,993) (1,327) (392) (1,196) (465) (7,339) (4,792) (77,095) (492) (1,243) 418 155,690 53,290 (108,353) 1 50.00% of Anna; Spent 0.00% 48.60% 0.00% 51.69% 48.29% 40.67% 55.24% 104.47% 18.60% 40.85% 11.33% 127.69% 51.75% 21.64% 43.38% of Annw (e) (f) (g) let Spent 48.52% (e) 13.36% 36.73% 49.49% 48.73% 38.75% 46.33% 0.00% 25.17% 5.95% (h) 0.77% 25.14% 65.47% 111.78% (i) 2181.61% (h) 22.73% 0.00 FINANCE 2,294,133 1,147,067 1,127,598 ** Variance = Actual over (under) prorated budget Fund 000 By Dept (19,469) ; 49A5% 9 CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 06 CITY ATTORNEY 12 EXTRA LABOR 21 FICA 24 INDUSTRIAL INSURANCE % of year expired Prorated Annual Budget Budget Actual spent V 1,728 1,728 132 132 120 120 1,550 2,091 541 326,130 165,167 (160,963) 1,000 (1,000) 1,050 (1,050) 700 (700) 500 (375) (875) 31 OFFICE & OPERATING SUPPLIES 3,100 41 PROFESSIONAL SERVICES 652,260 42 COMMUNICATION 2,000 45 OPERATING RENTALS & LEASES 2,100 48 REPAIRS & MAINTENANCE 1,400 49 MISCELLANEOUS 1,000 50.00% of Anna; CITY ATTORNEY 661,860 07 RECREATION 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 31 OFFICE & OPERATING SUPPLIES 34 ITEMS PURCH. FOR INVENT /RESALE 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 44 ADVERTISING 45 OPERATING RENTALS & LEASES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 51 INTERGOVERNMENTAL 64 MACHINERY & EQUIPMENT RECREATION An ual Budget 1,300,930 316,444 1,100 118,830 119,555 30,370 252,291 92,628 14,428 184,037 14,380 8,450 28,500 37,406 32,350 90,998 330,936„„„„„„„„„„„„„„:166,863 (162,067) Prorated udget Actual Spent 650,465 628,356 158,222 136,004 550 4,694 59,415 58,214 59,778 63,309 15,185 17,344 126,146 128,780 46,314 48,403 7,214 20,696 92,019 41,974 7,190 5,479 4,225 1,300 14,250 6,807 18,703 12,432 16,175 18,910 45,499 34,741 4,976 Inc (22,109) (22,218) 4,144 (1,201) 3,531 2,159 2,635 2,089 13,482 (50,044) (1,711) (2,925) (7,443) (6,271) 2,735 (10,758) 4,976 10,000 5,000 (5,000) 0 t Spent 0.00% 0.00% 0.00% 67.46% 25.32% (j) 0.00% 0.00% 0.00% - 37.50% 25,51% Annual Budget Spent 48.30% (e) 42.98% 426.77% (k) 48.99% 52.95% 57.11% 51.04% 52.25% 143.44% (I) 22.81% (h) 38.10% 15.39% 23.88% 33.23% 58.45% (h) 38.18% 0.00% 0.00% 2,652,697 1,326,346 1,233,665 (92,683) ; 46.51% ** Variance = Actual over (under) prorated budget Fund 000 By Dept 10 CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 COMMUNITY DEVELOPMENT 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 28 UNIFORM CLOTHING 31 OFFICE & OPERATING SUPPLIES 35 SMALL TOOLS & MINOR EQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 44 RECYCLING - KC WRR 45 OPERATING RENTALS & LEASES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 51 INTERGVRNMTL PROFESSIONAL SVCS 53 EXT TAXES & OPERATING ASSMNTS 64 MACHINERY & EQUIPMENT COMMUNITY DEVELOPMENT 0 19 �UNIGIPAL COURT 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 31 OFFICE & OPERATING SUPPLIES 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 45 OPERATING RENTALS & LEASES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS MUNICIPAL COURT Annual Budge 1,970,169 83,978 5,951 147,891 183,171 17,364 291,545 975 28,600 420 126,636 2,925 8,600 3,500 20,804 49,550 101,600 15,000 50,000 108,679 Annul Budget 696,474 2,500 5,016 53,007 65,397 3,098 116,904 11,708 105,300 7,300 6,215 3,058 1,300 19,270 Prorated urge 985,085 41,989 2,976 73,946 91,586 8,682 145,773 488 14,300 210 63,318 1,463 4,300 1,750 10,402 24,775 50,800 7,500 25,000 1,554,340 Prorated udget 348,237 1,250 2,508 26,504 32,699 1,549 58,452 5,854 52,650 3,650 3,108 1,529 650 9,635 Actual spent 927,364 29,831 1,428 72,504 84,861 6,953 148,281 15,948 12,351 1,349 3,012 10,881 3,455 43,829 2 (118) 1,361,930 Actual spent 336,576 9,467 25,830 32,383 1,257 67,941 8,146 44,550 1,572 3,566 1,047 278 10,653 % of year expired Variance (57,720) (12,158) (1,547) (1,442) (6,725) (1,729) 2,508 (488) 1,648 (210) (50,967) (114) (1,288) (1,750) 479 (21,320) (6,971) (7,500) 2 (25,118) (192,409) Varian (11,661) 8,217 (2,508) (673) (316) (292) 9,489 2,292 (8,100) (2,078) 459 (482) (372) 1,018 50.00% of Anna; Budg 0 spent, 47.07% (e) 35.52% 24.00% 49.02% 46.33% 40.04% 50.86% 0.00% 55.76% 0.00% 9.75% 46.11 35.02% 0.00% 52.30% 6.97% 43.14% 0.00% 0.00% -0.24% 43.81% Annual Budget Spent 48.33% (e) 378.70% (m) 0.00% 48.73% 49.52% 40.57% 58.12% 69.58% 42.31% 21.54% 57.38% 34.23% 21.37% 55.28% 4954 %` ** Variance = Actual over (under) prorated budget 1,096,547 548,274 Fund 000 By Dept 43,266 - (5,007) 11 CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 10 - PO IC 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 22 LEOFF 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 31 OFFICE & OPERATING SUPPLIES 35 SMALL TOOLS & MINOR EQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 44 ADVERTISING 45 OPERATING RENTALS & LEASES 46 INSURANCE 47 PUBLIC UTILITY SERVICES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 51 INTERGVRNMTL PROFESSIONAL SVCS 64 MACHINERY & EQUIPMENT POLICE 1i 00 11 12 13 15 21 22 23 24 25 28 31 35 41 42 43 45 46 47 48 49 FIRE HYDRANT RENTALS SALARIES EXTRA LABOR OVERTIME HOLIDAY PAY FICA LEOFF PERS INDUSTRIAL INSURANCE MEDICAL,DENTAL,LIFE,OPTICAL UNIFORM CLOTHING OFFICE & OPERATING SUPPLIES SMALL TOOLS & MINOR EQUIPMENT PROFESSIONAL SERVICES COMMUNICATION TRAVEL OPERATING RENTALS & LEASES INSURANCE PUBLIC UTILITY SERVICES REPAIRS & MAINTENANCE MISCELLANEOUS 51 INTERGVRNMTL PROFESSIONAL SVCS FIRE Annual Budget 8,052,028 1,000 908,263 604,704 346,354 110,679 148,475 1,406,263 166,450 600 77,875 90,071 24,500 800 973,031 240,080 189,343 75,661 2,053,561 117,500 1 Annu I Budget 106,000 6,508,431 434,858 200,286 92,807 277,664 32,949 187,012 1,101,665 1,500 213,277 38,268 94,000 32,170 7,000 468,891 90,000 73,360 307,181 117,874 137,061 Prorated udget 4,026,014 500 454,132 302,352 173,177 55,340 74,238 703,132 83,225 300 38,938 45,036 12,250 400 486,516 120,040 94,672 37,831 1,026,781 58,750 793,61R„„ Prorated ud! 53,000 3,254,216 217,429 100,143 46,404 138,832 16,475 93,506 550,833 750 106,639 19,134 47,000 16,085 3,500 234,446 45,000 36,680 153,591 58,937 68,531 Actual spent 3,709,480 5,548 517,662 321,710 188,792 52,722 76,851 626,983 119,878 48,701 37,741 30,368 1,746 463,398 260,042 1,106 98,160 45,057 1,023,479 s f 745 Actual Spent 3,255,974 192 552,543 58,194 183,797 16,205 93,823 535,290 90,082 2,708 16,055 12,435 3,875 234,344 97,516 35,983 20,198 63,369 71,072 % of year expired 1/ari nee (316,534) 5,048 63,531 19,358 15,615 (2,617) 2,613 (76,149) 36,653 (300) 9,764 (7,294) 18,118 1,346 (23,118) 140,002 1,106 3,488 7,227 (3,302) (58,750) {1.55 874} y9 innce (53,000) 1,759 192 335,114 (100,143) 11,790 44,965 (270) 317 (15,542) (750) (16,556) (16,426) (30,945) (3,650) 375 (101) 52,516 (697) (133,392) 4,432 2,542 50.00% of Anna; Bud Q speul 46.07% 554.75% (n) 56.99% 53.20% 54.51% 47.64% 51.76% 44.59% 72.02% (o) 0.00% 62.54% 41.90% 123.95% 218.25% 47.62% 108.31% 0.00% 51.84% 59.55% 49.84% 0.00% 49.00% Annuli Budget spent 0.00% 50.03% 0.00% 127.06% (r) 0.00% 62.70% 66.19% 49.18% 50.17% 48.59% 0.00% 42.24% 7.08% 17.08% 38.66% 55.35% 49.98% 108.35% 49.05% 6.58% 53.76% 51.85% (�I (p) (q) (i) ** Variance = Actual over (under) prorated budget 12 10,522,254 5, 261, 127; 5,343,711 - 82,584 50.78% Fund 000 By Dept (i) CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 12 INFORMATION TECHNOL 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 31 OFFICE & OPERATING SUPPLIES 35 SMALL TOOLS & MINOR EQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 45 OPERATING RENTALS & LEASES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 64 MACHINERY & EQUIPMENT INFORMATION TECHNOLOGY GY PUBLIC WORKS 00 UNALLOCATED BUDGET REDUCTION 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 28 UNIFORM CLOTHING 31 OFFICE & OPERATING SUPPLIES 35 SMALL TOOLS & MINOR EQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 45 OPERATING RENTALS & LEASES 47 PUBLIC UTILITY SERVICES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS PUBLIC WORKS Annual Budget 647,459 2,500 46,842 59,523 2,753 132,498 5,766 122,000 1,000 128,700 1,500 6,016 56,500 117,500 32,000 % of year expired Prorated udget Actual. Spent Variance 323,730 261,691 (62,039) 1,250 11,600 10,350 3,821 3,821 23,421 21,039 (2,382) 29,762 25,505 (4,257) 1,377 916 (460) 66,249 58,238 (8,011) 2,883 3,002 119 61,000 14,180 (46,820) 500 - (500) 64,350 62,381 (1,969) 750 575 (175) 3,008 3,028 20 28,250 - (28,250) 58,750 4,590 (54,160) 16,000 - (16,000) 50.00% % of Anna, Budg et Spent 40.42% (s) 464.00% (s) 0.00% 44.92% 42.85% 33.28% 43.95% 52.07% 11.62% 0.00% 48.47% 38.36% 50.33% 0.00% 3.91% 0.00% 1,362,557 601,279 470,567 (210,712) 34:54% Budget 2,016,557 2,000 4,556 145,891 185,322 28,783 347,146 3,800 99,550 63,750 31,400 7,750 800 172,300 379,449 203,183 17,035 709,272 udg Actual. Variance Bud 1,008,279 871,120 (137,158) 1,000 - (1,000) 2,278 998 (1,280) 72,946 65,341 (7,604) 92,661 78,412 (14,249) 14,392 10,039 (4,352) 173,573 148,584 (24,989) 1,900 350 (1,550) 49,775 42,394 (7,381) 31,875 31,568 (307) 15,700 12,504 (3,196) 3,875 1,944 (1,931) 400 365 (35) 86,150 75,773 (10,377) 189,725 154,069 (35,656) 101,592 96,911 (4,681) 8,518 2,818 (5,699) $pen 0.00% 43.20% (t) 0.00% 21.90% 44.79% 42.31% 34.88% 42.80% 9.20% 42.59% 49.52% 39.82% 25.09% 45.68% 43.98% 40.60% 47.70% 16.54% 1,854,636 " 1,593,191" (261,445) ** Variance = Actual over (under) prorated budget Fund 000 By Dept 42: yo 13 CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 1 11 12 13 21 23 24 25 28 31 35 41 43 45 47 48 49 63 PARK MAINTENANCE SALARIES EXTRA LABOR OVERTIME FICA PERS INDUSTRIAL INSURANCE MEDICAL,DENTAL,LIFE,OPTICAL UNIFORM CLOTHING OFFICE & OPERATING SUPPLIES SMALL TOOLS & MINOR EQUIPMENT PROFESSIONAL SERVICES TRAVEL OPERATING RENTALS & LEASES PUBLIC UTILITY SERVICES REPAIRS & MAINTENANCE MISCELLANEOUS OTHER IMPROVEMENTS PARK MAINTENANCE STREET MAINTENANCI 11 SALARIES 12 EXTRA LABOR 13 OVERTIME 21 FICA 23 PERS 24 INDUSTRIAL INSURANCE 25 MEDICAL,DENTAL,LIFE,OPTICAL 28 UNIFORM CLOTHING 31 OFFICE & OPERATING SUPPLIES 35 SMALL TOOLS & MINOR EQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATION 43 TRAVEL 44 ADVERTISING 45 OPERATING RENTALS & LEASES 46 INSURANCE 47 PUBLIC UTILITY SERVICES 48 REPAIRS & MAINTENANCE 49 MISCELLANEOUS 53 EXT TAXES & OPERATING ASSMNTS STREET MAINTENANCE & OPERATION OPERATION'S Annual Budget 533,217 2,295 40,036 49,002 16,590 78,535 1,425 36,968 1,500 25,000 orated�i udget Actual Sp( 266,609 1,148 20,018 24,501 8,295 39,268 713 18,484 750 12,500 106,068 53,034 218,000 109,000 37,000 18,500 4,000 2,000 5,000 2,500 223,096 3,649 1,179 17,304 20,880 6,465 35,092 164 18,568 1,873 14,118 225 52,349 68,887 9,000 2,806 % of year expired An 1454,636 577,318 47 ual ud ud ** Variance = Actual over (under) prorated budget 14 842,858 43,723 11,474 64,756 78,751 26,547 190,687 2,375 333,100 12,431 4,000 4,300 2,700 1,500 368,887 35,455 854,288 27,100 5,200 421,429 21,862 5,737 32,378 39,376 13,274 95,344 1,188 166,550 6,216 2,000 2,150 1,350 750 184,444 17,728 427,144 13,550 2,600 Actual Spen 404,993 20,727 3,028 33,060 39,935 11,888 83,418 1,188 98,974 1,730 1,082 697 610 (43,513) 3,649 31 (2,714) (3,621) (1,830) (4,175) (548) 84 1,123 1,618 225 (685) (40,113) (9,500) 806 (2,500) 56 (101,662) V no 50.00% 182,744 38,416 434,421 1,322 1,030 43 305 2,910,132 ,455,0 6 ,,,,,,,, ,,,,,, 1,: Fund 000 By Dept (16,436) (1,135) (2,709) 682 560 (1,385) (11,926) 0 (67,576) (4,485) (918) (1,453) (740) (750) (1,700) 20,689 7,277 (12,228) (1,570) 43 X95,761); of Anna; Bud Spent 41.84% (e) 0.00% 51.36% 43.22% 42.61% 38.97% 44.68% 11.53% 50.23% 124.85% (u) 56.47% 0.00% 49.35% 31.60% 24.32% 70.15% (v) 0.00% 41.20% of Annual Budget Spent 48.05% 47.41% 26.39% 51.05% 50.71% 44.78% 43.75% 50.01% 29.71% 13.92% 27.04% 16.22% 22.59% 0.00% 49.54% 108.35% (i) 50.85% 4.88% 19.81% 0.00% 4611 %i (e) CITY OF TUKWILA General Fund Expenditures - By Department As of June 30 2014 20 - G ONTRIBUTIONS ! FUND BALAN 00 UNALLOCATED BUDGET REDUCTION 01 TRANSFERS OUT 01 -103 Transfer to Fund 103 Street 01 -104 Transfer to Fund 104 Arterial Street 01 -105 Transfer to Fund 105 Contingency 01 -107 Transfer to Fund 107 Fire Equipmnet 01 -109 Transfer to Fund 109 Drug Seizure Debt service transfer 01-209 Trainers) 110 Fund 1...TGO 2 01210 Transfer lcl "'uid1'Y01 G 1'lclrr`03 01-211 fraansfello Fund 211 1 G 1''lcl 2008 01-212 fraansfello Fund 2121...TGO 2009A 01-213 213 1 rt'; nsfer lu Fund d 213 1 G 2009I3 0 1 `Y-2Y4 a�sur u1naOtti2Y4 +a C ;,;�➢ � 1O20Y0As1 01-216 1 rF:' nsfer lc l ulrd 21 1 I CYO 1'lc 2000 01-217 1 rFPinsfei' IC ll'nen i 217 1 GO Ref 2011 01-2 18 1 ans el" e 1'"Un4i 2181 Ga l20Y3 01 -2XX Transfer out for Urban Renewal 01 -301 Transfer to Fund 301 Land Acq, Park 01 -303 Transfer to Fund 303 Gen Gov't Improve 01 -411 Transfer to Fund 411 Golf Course CONTRIBUTIf NSS f FUND BALANCE ** Variance = Actual over (under) prorated budget Annual Budget (609,600) 100,000 1,850,000 2,200,000 75,000 3,028,650 (1) 432„000 r� F.� 11 11111 Praratedi udget Actual Sp) (304,800) 50,000 925,000 1,850,000 1,100,000 100,000 37,500 1,514,325 (1) "I "15„01...11...) r� % ^Y °,111111 400,000 200,000 212,000 106,000 500,000 250,000 600,000 300,000 356,050 4478$25 Fund 000 By Dept 1,786,890 4.06„000 200,000 300,000 4,236;690 % of year expired Variance 304,800 50,000 925,000 (1,100,000) (37,500) 272,565 r' "16 (1111 (200,000) (106,000) (50,000) „8,865 50.00% of Annw t spent 0.00% 0.00% 100.00% 100.00% 0.00% 0.00% 0.00% 59.00% 1` C %% 0.00% 0.00% 0.00% 40.00% 50.00% 50J0 %% 15 City of Tukwila Hotel /Motel Tax Fund 101 - Revenue and Expenditures As of June 30 2014 Revenue General Revenue Hotel /Motel Taxes Total General Revenue Intergovernmental Revenue Miscellaneous Revenue Investment Earnings Other Misc Revenue Total Miscellaneous Revenue Annual Budg % of year expired 2014 50.00% Prorated udg $ 565,000 $ 282,500 565,000 282,500 853,550 426,775 1,766 883 12,000 6,000 13,766 6,883 Total Revenue 1,432,311 Expenditures 11 Salaries 12 Extra Labor 13 Overtime 21 FICA 23 PERS 24 Industrial Insurance 25 Medical, Dental, Life, Optical 31 Office & Operating Supplies 41 Professional Services 42 Communication 43 Travel 44 Advertising 45 Operating Rentals & Leases 47 Public Utility Services 48 Repairs & Maintenance 49 Miscellaneous 64 Capital Outlay Total Hotel /Motel Tax Fund Indirect cost allocation Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance Cash and investments (a) Hotel /Motel taxes are typically higher in the summer during the peak travel season. 716,1 Actual tr -To-Da $ 225,726 225,726 305,942 219 3,497 3,716 535,84 $ (56,774) (56,774) (120,833) (664) (2,503) (3,167) (180,774) %of Annual Budge 39.95% (a) 39.95% 35.84% 12.40% 29.14% 26.99% 37.3814 304,188 87,000 4,110 23,032 27,955 1,377 39,102 24,000 211,000 79,100 23,000 613,500 51,741 1,500 1,000 37,000 10,000 1,538,605 102,498 152,094 43,500 2,055 11,516 13,978 689 19,551 12,000 105,500 39,550 11,500 306,750 25,871 750 500 18,500 5,000 769,303 144,571 16,665 3,005 12,564 15,063 827 21,122 8,776 101,679 16,115 10,100 244,082 27,226 495 148 16,282 14,533 653,252 51,249 51,249 (7,523) (26,835) 950 1,048 1,085 139 1,571 (3,224) (3,822) (23,435) (1,400) (62,668) 1,356 (255) (352) (2,218) 9,533 (116,050) 1,641,103 (208,787) 525,584 820,552 704,501 (116,050) (104,394) 525,584 (169,118) 714,946 (64, 724) 189,362 47.53% 19.16% 73.10% (b) 54.55% 53.88% 60.09% 54.02% 36.57% 48.19% 20.37% 43.91% 39.79% 52.62% 32.99% 14.78% 44.01% 145.33% (c) 42.46% 50.00% 42.93% 81.00% 136.03% 16,797 $ " 421,191 - 545,(#29 $ 124,638 172.30 %, $ 495,322 (b) Sales missions, which incur overtime, occur sporadically throughout the year but several longer missions occur during the first quarter. (c) Additional revenues of $10K from the Museum of Flight will help offset the over expenditure of capital. Revenue was received in 2013 but the expense occurred in 2014. ** Variance = Actual over (under) prorated budget 16 Fund 101 City of Tukwila Street Fund 103 - Revenue and Expenditures As of June 30 2014 PI % of year expired 14 50.00% ad .! Actual Annual. Budget Budget Ydar-Tu -Date Varian Of Annual Budge Revenue Intergovernmental Revenue $ 0.00% MVFT Cities 265,000 132,500 127,515 (4,985) 48.12% Dept of Transportation - Thorndyke 295,000 147,500 5,719 (141,781) 1.94% State Grant - Cascade View - - 18,125 18,125 0.00% State Grant - Thorndyke 395,000 197,500 - (197,500) 0.00% TotallntergovernmentalRevenue $ 955,000 $ 477,500 $ 151,359 $ (326,141) 15.85% Miscellaneous Revenue Investment Earnings Total Miscellaneous Revenue Transfers In Total Revenue 1,000 500 1,000 500 100,000 50,000 613 613 100,000 113 61.26% 113 61.26% 50,000 100.00% (a) 1,056,000 528,000 251,972 (276,028) 23. 6" /o Expenditures 11 Salaries 13 Overtime 21 FICA 23 PERS 24 Industrial Insurance 25 Medical, Dental, Life, Optical 41 Professional Services 64 Capital Outlay Total Streets Fund 22,925 332 1,749 2,142 223 1,655 533,000 266,500 147,575 817,000 408,500 - 1,350,000 675,000 177,530 22,925 0.00% 332 0.00% 1,749 0.00% 2,142 0.00% 223 0.00% 1,655 0.00% (118,925) 27.69% (408,500) 0.00% (497,470) 13.15% Total Expenditures 1,350,000 x,,,,,675,000 177,530 (497A70) 13.15% Change in Fund Balance Beginning Fund Balance Ending Fund Balance Cash and investments (294,000) 1,107,000 113,000; (a) All budgeted transfers were done in the first half of the year. (147,000) 74,442 1,107, 000 1,415,955 221,442 - 25.32% 308,955 127.91% 960,000 $ 1,490,397 ** Variance = Actual over (under) prorated budget Fund 103 $ 1,450,893 7 183.32% 17 City of Tukwila Arterial Street Fund 104 - Revenue and Expenditures As of June 30 2014 An of year expired 2014 50.00 d Actual udget Year -Ta-Da Variant /4 Annual; Revenue General Revenue Parking Taxes MVFT Cities Real Estate Excise Taxes Total General Revenue Charges for Services Park Impact Fees Traffic Impact Fees Total Charges for Services Intergovernmental Revenue King County Dept of Transportation - Tukwila Fed Grant - S/C Pkwy (S 180TH) Fed Grant - Overlay & Repair EMW Fed Grant - Interurban S (S 14) Fed Grant - Tuk Urb Ctr - Ped Boeing Access Bridge WSDOT Reg Mobility Grant -Trans State Grant -APW State Grant - Interurb Ave S Stat Total Intergovernmental Revenue Miscellaneous Revenue Investment Earnings Contributions /Donations Total Miscellaneous Revenue Transfer In Debt Proceeds Total Revenue" Expenditures 11 Salaries 13 Overtime 21 FICA 23 PERS 24 Industrial Insurance 25 Medical, Dental, Life, Optical 31 Office & Operating Supplies 41 Professional Services 43 Travel 44 Advertising 47 Public Utility Services 48 Repairs & Maintenance 64 Capital Outlay Total Arterial Streets 104 Transfers Out Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance Cash and investments (a) (b) (c) (d) (e) $ 151,000 112,000 130,000 393,000 1,187,000 4,095,000 1,113,000 800,000 4,185,000 1,320,000 3,600,000 16,300,000 538,000 538,000 1,850,000 5,900,000 $ 75,500 56,000 65,000 196,500 593,500 2,047,500 556,500 400,000 2,092,500 660,000 1,800,000 8,150,000 269,000 269,000 925,000 2,950,000 $ 90,455 $ 14,955 60,007 4,007 78,452 13,452 228,914 32,414 15,661 15,661 56,158 56,158 71,819 71,819 19,220 364 9,989 19,133 29,075 488,305 91,265 657,350 59.90 53.58 60.35 58.25 0.00 0.00 0.00 (593,500) 0.00 19,220 0.00 364 0.00 9,989 0.00 (2,047,500) 0.00 (537,367) 1.72 (370,925) 3.63 (1,604,195) 11.67% (568,735) 6.91 (1,800,000) 0.00% (7,492,650) 4.03% (a) 2,111 2,111 0% 15,300 (253,700) 2.84 17,411 (251 ,589) 3.24 1,850,000 925,000 100.00% (b) (2,950,000) 0.00% (c) 24,981,0001 12,490,500 2,825,4 9,665,005) 11.31% 220,571 16,370 20,271 689 26,390 5,741,000 20,315,000 26,340,291 110,286 8,185 10,136 345 13,195 2,870,500 10,157,500 13,170,146 218,170 1,039 16,448 20,146 1,538 26,753 185 494,879 313 4,647 866 58,341 1,521,745 2,365,364 107,884 98.91% (d) 1,039 0.00 8,263 100.47% (d) 10,010 99.38% (d) 1,193 223.20% (e) 13,558 101.38% (d) 185 0.00 (2,375,621) 8.62 313 0.00% 4,647 0.00 866 0.00 58,341 0.00 (8,635,755) 7.49 (10,804,782) 8.98% 0.00 2 ,340,291 13,170,146 4 (10,804,782) 0.98%; (1,359,291) 2,781,395 (679,646) 2,781,395 460,131 1,095,535 1,139,776 -33.85 (1,685,860) 3939% 1,422,104, . $ 2,101,750 $ 1,555,666;, $ 1,582,095 46,084) 109.39 %, Grant revenue is tied to projects and the reimbursement request is billed out after expenditures have been paid. All budgeted transfers were completed in the first half of the year. Debt proceeds are for the Interurban and Boeing Access Road Bridge projects. Debt could be issued later in 2014. Budgeted salaries and benefits are for 2 staff members. Additional salary and benefits are for CIP work, which is budget as part of the total project budget. Employee classified at Admin rate for budget but charged at correct rate for actuals. Variance = Actual over (under) prorated budget Fund 104 18 City of Tukwila Fund 104 Arterial Streets As of June 30, 2014 PROJECT PROJECT DESCRIPTION 90310405 Andover Park e /Minkler Blvd Intersection 90610405 Macadam Rd & S 144th St Intersection 91310406 Tukwila MIC Smart Street Non - Motorized 98910405 E Marginal way (BAR - S 112 St) 99110405 Andover Park E /Industry Dr Intersection 99310410 West Valley Hwy /S 156 St Intersection 99510402 S 144 St Phase I I (42nd Ave S -TIB) 99510405 S 133 St /SR599 Southbound Intersection 99510409 BNSF Intermodel Facility Access 90310402 Interurban Ave S (S 143 St -Ft Dent Way) 90510403 TUC Pedestrian /Bicycle Bridge 90610402 TUC Transit Center 91210405 ADA Improvements 91210406 Overlay & Repair E Marginal Wy S 91310401 Annual Overlay & Repair 91310402 2013 Bridge Inspections 91410406 I -5 /Klickitat Dr Unstable Slope /Walkway 98410419 Tukwila Urban Center Access (Klickitat) 98410437 Southcenter Pkwy Extension 98610403 Strander Blvd Extension 98810404 Andover Park W (Tuk Pk - Strander) 99410408 Boeing Access Rd Bridge Rehabilitation 99510404 Tukwila Intl Blvd Phase III Totals PROJECT REVENUE - - -- J PROJECT EXPENDITURES I Budget 1 Actual YTD 6 -: Over (under) 30 -14 1 Budget j Actual YTD 6 -30 -14 : Over (under) ; BUDGET 1 Staff Time Other Total 1 Budget 1 $ 55,000 1 537,000 50,0001 75,000 j 75,000 • 1,000,000. - 1 - 1 10,479,000 ' 1,168,000 ! 5,308,0001 - 1 1 1,000,0001 1 1 1 - 1 1,420,0001 1,145,0001 $ - 1 $ (55,000) 19,220 (517,780) I (50,000) - j (75,000) - (75,000) - . (1,000,000) - 1 - - 1 - - • (10,479,000) 34,794 ! (1,133,206) 488,3051 (4,819,695) - 1 - 9,989' (990,011) - 1 - - 1 - 364 , 364 - 1 91,2651 (1,328,735) 29,0751 (1,115,925) fi r fi fi fi fi r fi $ 120,000 j $ - $ - $ - I $ (120,000)j 17,000 • - - - 1 (17,000)' 622,000 8,211 22,138 30,349 j (591,651), 50,0001 2,433 158 2,591 . (47,409)1 100,000 j - - - 1 (100,000)1 75,000 • - - - ' (75,000)' 458,000. 8,144 - 8,1441 (449,856), 20,0001 - - - : (20,000)1 400,0001 - - - 1 (400,000)1 10,700,000 ' 59,958 3,128 63,086 • (10,636,914)' 1,400,000 ! 9,972 33,206 43,178 ! (1,356,822), 5,308,0001 36,779 788,592 825,371 j (4,482,629)1 63,000 j 17,908 34,128 52,036' (10,964)1 1,950,0001 11,774 412,663 424,4371 (1,525,563)' 1,500,000 ! 7,105 102,180 109,285 1 (1,390,715), - 1 266 13,133 13,3991 13,3991 - 1 8,089 - 8,089 • 8,089 1 84 9,553 9,637 ! 9,637 ' 1 20,000 1 857 2,349 3,206 : (16,794)1 2,376,0001 10,769 168,284 179,0531 (2,196,947)1 1,145,0001 26,448 159,863 186,311 i (958,689)] 22 312 000 673 012 ', 21 638 988 $ 26,324,000 I $ 208,797 I $ 1,749,375 I $ 1,958,172 I $ (24,365,828)1 Other Revenue: I Budget Actual YTD Parking Taxes $ 151,000 : $ 90,455 Real Estate Excise Taxes 1 130,000 ! 78,452 1 Traffic Impact Fees 1 - 1 56,158 1 MVFT Cities j - 1 60,007 i Investment Earnings 2,111 Contributions /Donations 1 538,0001 15,3001 Transfers In 1 1,850,000 1 1,850,000 1 Total Other Revenue j 2,669,000 j 2,152,484 1 Total Revenue Fund 104 ' $ 24,981,000 ' $ 2,825A96 ' 19 City of Tukwila Contingency Fund 105 - Revenue and Expenditures As of June 30 2014 Revenue Miscellaneous Revenue Investment Earnings Total Miscellaneous Revenue Transfers In 1,816 1,816 2,200,000 908 908 1,100,000 % of year expired 327 $ (581) 327 (581) (1,100,000) 50.00% 18.00% 18.00% 0.00% (a) Total Revenue 2,24 ,816 1,1,00,908 00,581) 0.01% Change in Fund Balance Beginning Fund Balance 2,201,816 3,076,816 1,100,908 327 3,076,816 5,762,932 (1,100,581) 2,686,116 Ending Fund Balance $ 5,278,632 $ 4,177,724 $ 5,763,258 $ 1!585!534 Cash and investments $ 5,763,258 0.01% 187.30% of (a) Additional funds were transferred into this fund late 2013, bringing the balance in line with the reserve policy. Additional transfers in may be made but won't happen until later in the year and won't be the full budgeted amount. ** Variance = Actual over (under) prorated budget Fund 105 20 City of Tukwila Drug Seizure Fund 109 - Revenue and Expenditures As of June 30 2014 Revenue Miscellaneous Revenue Investment Earnings Seizure Revenue Total Miscellaneous Revenue Transfers In 1,000 20,000 21,000 500 10,000 10,500 75,000 37,500 % of year expired $ (500) (7,301) (17,301) (7,301) (17,801) (37,500) 50.00% Total Revenue 96,000 ;,,48,000; (7,301) (55,301) 0.00% - 36.50% (a) - 34.77% 0.00% (b) - 7.604/ Expenditures 31 Office & Operating Supplies 41 Professional Services 45 Operating Rentals & Leases 49 Miscellaneous 51 Intergovernmental Prof Svcs Total Drug Seizure Fund Total Expenditures 3,000 1,500 10,000 5,000 10,000 5,000 2,000 1,000 30,000 15,000 55,000 27,500 55,000 27,500 (1,500) (5,000) (5,000) (1,000) (15,000) (27,500) (27,500) 0.00% 0.00% 0.00% 0.00% 0.00% .00% Change in Fund Balance Beginning Fund Balance Ending Fund Balance Cash and investments 41,000 246,000 17,000 20,500 (7,301) 246,000 75,609 268,540 . 8 6 08 $ 68,308 (27,801) (170,391) 94 ]2) -17.81% 30.74% 2 ©4% (a) Remittance of 2013 annual drug forfeiture paid to the State of Washington. 10% of what is collected is remitted to the State. (b) Transfers in are done on an as- needed basis. ** Variance = Actual over (under) prorated budget Fund 109 21 City of Tukwila Debt Service Funds 2XX - Revenue and Expenditures As of June 30 2014 (Excludes LID & Guaranty Fund) Revenue Build America Bonds Tax Credit Transfers In Total Revenue % of year expired $ 66,657 $ 33,329 $ 30,929 $ (2,400) 3,028,650 1,514,325 1,786,890 3,095,307 1,547,654 1,817,819 272,565 270,165 50.00% Expenditures 80 Debt Service Principal 81 Debt Service Interest/Misc Fees Total Debt Service Funds Transfers Among Debt Service Funds Total Expenditures 2,191, 000 901,795 3,092,795 1,095,500 48,681 (1,046,819) 450,898 158,288 (292,609) 1,546,398 206,969 (1,339,428) 092,796 1 ,546,398 206,969 428) Change in Fund Balance Beginning Fund Balance 2,512 688,289 1,256 688,289 1,610,850 8,262 Ending Fund Balance $ 690,801 $ 689,545 $ Cash and investments 6 9, 2 $ 1,619,111 1,609,594 (680,027) )29,567 46.40% (a) 59.00% (b) 58.73 %, 2.22% 17.55% 6.69% 0.00% 6.69 %; 64126.18% 1.20% 234.38% (a) Tax credit revenue is typically received in 2nd and 4th quarters. Sequestration is still in effect at an 7.2% reduction through the end of (b) Transfers in for all debt service requirements were done in the first half of the year. " Variance = Actual over (under) prorated budget Fund 2XX 22 City of Tukwila Debt Service LID, Gurananty Funds - Revenue and Expenditures As of June 30 2014 Annual Bud Pro ted Actual Budget Xea -Jo P % of year expired 50.00% Revenue Miscellaneous Revenue LID Assessment Interest LID Assessment Principal Total Miscellaneous Revenue Total Revenue 248,400 600,000 848,400 848,400 124,200 300,000 424,200 4 3,595 77,237 80,832 (244,805) (522,763) (343,368) 1.45% (a) 12.87% (a) 9.53% 0,832 043,368).; 9.63%; Expenditures 80 Debt Service Principal 81 Debt Service Interest/Misc Fees Total Debt Service Funds 600,000 248,400 848,400 300,000 124,200 424,200 Transfers Among Debt Service Funds Total Expenditures 848!400 X424,201 (300,000) (124,200) (424,200) 0.00% 0.00% 0.00% 0.00% 424,200) 00%,; Change in Fund Balance Beginning Fund Balance Ending Fund Balance $ Cash and investments 80,832 668,849 749,681 $ 750,463 80,832 668,849 749,681 0.00% 0.00% 0.00%. (a) The first installment for Local Improvement District #33 is not due until October 16, 2014. Due to property sales and /or refinancings, some property owners have chosen to pay their assessments early. " Variance = Actual over (under) prorated budget Fund LID &GRNTY 23 City of Tukwila Land Acquisition, Rec and Park Development Fund 301 - Revenue and Expenditures As of June 30 2014 2014 % of year expired 50.00% Revenue General Revenue Excess Prop Tax Levy -Dwmsh Hill Real Estate Excise Taxes Total General Revenue $ $ 130,000 65,000 130,000 65,000 $ 37,271 $ 37,271 78,491 13,491 115,762 50,762 0.00% 60.38% 89.05% Charges for Services Park Impact Fees 115,000 57,500 1,479 (56,021) 1.29% (a) Total Charges for Services 115,000 57,500 1,479 (56,021) 1.29% Intergovernmental Revenue Duwamish Gardens Acquisition 1,500,000 750,000 (750,000) 0.00% King County - Duwamish Gardens 370,000 185,000 78,105 (106,895) 21.11% KCD - Duwamish Gardens Acquisition 30,000 15,000 (15,000) 0.00% State Grant -Tuk So Ped Bike Bridge 100,000 50,000 (50,000) 0.00% State Agencies - Duwamish Hill Pres 500,000 250,000 (250,000) 0.00% Total Intergovernmental Revenue 2,500,000 1,250,000 78,105 (1,171,895) 3.12% (b) Miscellaneous Revenue Investment Earnings Plan /Development Contributions Total Miscellaneous Revenue Transfers In 1,000 500 500,000 250,000 501,000 250,500 212,000 106,000 528 28 52.82% (250,000) 0.00% 528 (249,972) 0.11% (106,000) 0.00% (c) Total Revenue 3,458,000 , 1,729,000 195,874 (1,533,126)' 5.66 %„ Expenditures 11 Salaries 10,761 10,761 0.00% 21 FICA 807 807 0.00% 23 PERS 991 991 0.00% 24 Industrial Insurance 29 29 0.00% 25 Medical, Dental, Life, Optical 1,443 1,443 0.00% 41 Professional Services 1,317,000 658,500 53,997 (604,503) 4.10% 43 Travel - - 10 10 0.00% 64 Capital Outlay 2,445,000 1,222,500 (1,222,500) 0.00% Total Park Acquisition Fund 3,762,000 1,881,000 68,215 (1,812,785) 1.81% Total Ex ncliture 3,762,000. 1,881,000 68,215 (1,812,785) 1.81 %; Change in Fund Balance Beginning Fund Balance (304,000) (152,000) 127,659 279,659 1,027,000 1,027,000 1,219,890 192,890 Endinfl Fund Balance $ 723,000 ; 875,000 ; 1,347,549 $ ;472,549 186.38% - 41.99% 118.78% Cash and investments $ 1,236,430 (a) Impact fees are related to development. (b) Grant revenue is tied to projects and is billed out after funds have been expended. (c) Transfers in are done on an as- needed basis. **Variance = Actual over (under) prorated budget Fund 301 24 City of Tukwila Fund 301 Land Acquisition, Rec and Park Development As of June 30, 2014 PROJECT PROJECT DESCRIPTION 90330107 Fort Dent Park 90730101 Black River Trail Connector 91130101 Tukwila South Pedestrian /Bicycle Bridge 90030104 WRIA 9 Watershed Planning 90330109 Duwamish Hill Preserve 90510403 TUC Pedestrian /Bicycle Bridge 90630102 Duwamish Gardens Totals Other Revenue: - - -- PROJECT REVENUE - - -- PROJECT EXPENDITURES Actual YTD ; Over (under) ; Over (under) ; Budget 1 6 -30 -14 1 Budget BUDGET I Staff Time Other Total 1 Budget I - - - 250,000 - - - (250,000), - 1 - 1 - 23,0001 - - - (23,000)1 600,000 ' - (600,000) 2,000,000 ' - - - (2,000,000)' - - - 12,000 . - 3,725 3,725 . (8,275), 25,000 1 37,271 I 12,271 900,000 1 - 833 833 i (899,167)1 - 1 1,479 1,479 - I - - - I 1,875,000 ' 78,105 ' 1,796,895 1,700,000 ' 14,032 32,638 46,670 1,653,330 ' $2,500,000 , $ 116,855 , $ (2,383,145) $4,885,000 , $ 14,032 , $ 37,196 , $ 51,228 , $ (4,833,772), Budget Actual YTD Real Estate Excise Taxes $ 130,000 ' $ Park Impact Fees ! 115,000 Investment Earnings 1 1,000 I 528 I Plan /Development Contributions � 500,000 I 1 Transfers In 212,000 . - Total Other Revenue 958,000 ! 79,020 1 Total Revenue Fund 301 1 $ 3,458,000 1$ 195,875 1 78,491 ' 25 City of Tukwila Facility Replacement Fund 302 - Revenue and Expenditures As of June 30 2014 2014 % of year expired 50.00% Revenue Miscellaneous Revenue Investment Earnings Total Miscellaneous Revenue Sale of Capital Assets Total Revenue Annual Bud Varian $ 5,602 $ 2,801 $ 5,602 2,801 4,355,000 2,177,500 4,360,602 2 0,301 874 $ (1,927) 874 (1,927) (4,355,000) 874 (4,356,927) 15.61% 15.61% 0.00% (a) 0.00% 0.02%; Expenditures 11 Salaries 21 FICA 23 PERS 24 Industrial Insurance 25 Medical, Dental, Life, Optical 31 Office & Operating Supplies 41 Professional Services 47 Public Utility Services 48 Repairs & Maintenance 49 Miscellaneous Total Expenditures Indirect cost allocation Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balanc Cash and investments 8,500 1,500 10,000 4,355,000 4,365,000 (4,398) 1,415, 602 411,204 ! 4,250 750 5,000 2,177,500 82,500 432 432 0.00% 29 29 0.00% 40 40 0.00% 1 1 0.00% 100 100 0.00% 953 953 0.00% 91,463 91,463 0.00% (b) 5,410 1,160 63.65% (750) 0.00% 328 328 0.00% 98,757 93,757 987.57% (2,177,500) 0.00% 88,757 (2,083,744) i 2.2/ai (2,199) 1,415, 602 (97,882) (2,273,183) 2225.60% 1,902,602 487,000 134.40% ,413,403 $ 1,804,720 $ (1,788,183) 127.854! $ 1,904,720 (a) Sale of Tukwila Village land is estimated to be $1.5M in 2014 rather than the budget of $4.4M. (b) Professional services costs are associated with the Facilities Needs Assessment study. " Variance = Actual over (under) prorated budget Fund 302 26 City of Tukwila General Government Improvements 303 - Revenue and Expenditures As of June 30 2014 Revenue Miscellaneous Revenue Investment Earnings Total Miscellaneous Revenue Transfers In Total Revenue 842 842 421 421 500,000 250,000 212 % of year expired (209) 212 (209) 200,000 (50,000) 500,842 250,421 200,212 (50,209) 50.00% Expenditures 11 Salaries 21 FICA 23 PERS 24 Industrial Insurance 25 Medical, Dental, Life, Optical 31 Office & Operating Supplies 41 Professional Services 48 Repairs & Maintenance 64 Capital Outlay Total Gen Government Improve Transfers Out Total Exi)erliditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance Cash and investments 103,944 51,972 29,290 7,938 3,969 2,220 9,552 4,776 2,698 344 172 343 13,427 6,714 3,249 22,492 20,000 10,000 4,892 1,874 180,000 90,000 18,232 335,205 167,603 85,290 (22,682) (1,749) (2,078) 171 (3,464) 22,492 (5,108) 1,874 (71,768) (82,313) ,205 ; 167,603 85,280 (82,,'; 165,637 792,905 82,819 792,905 58,542 $ 875,724 114,923 451,755 32,104 (341,150) 566,678 $ (309,046) $ 570,592 25.21% 25.21% 40.00% (a) 39,98 %% 28.18% 27.97% 28.24% 99.71% 24.20% 0.00% (b) 24.46% 0.00% (b) 10.13% 25.44% 0.00% 25.44% 69.38% 56.97% 59.12% (a) Transfers in are done on an as- needed basis. (b) Items budgeted as capital but don't meet the criteria for capital are charged to office & operating supplies. Furniture was purchased for the fire marshal's office and the 6300 building conference room #5 remodel. "" Variance = Actual over (under) prorated budget Fund 303 27 City of Tukwila Fund 303 General Government Improvements As of June 30, 2014 PROJECT PROJECT DESCRIPTION Facility Improvements .3110730302 City 0111 Campus Wayfinding .1110730303 George W01 te11011 Seffaarator 1401301 Update anti f4 WSDOSSIndrd 31320202 6300 Bldg Fare Alarm 5,4siliiem .3111130304 3""l1re Statical 53 ['lance &11""kaling Gate .3111230306 Televising Say ni 01 eet:111gs .1111 430303 ['lire Station Iiiiiiiilec Ric al Upgrades 3112020 6300 Bldg Coif 11""13om .11 5 Remodel .1111330331 33100 Fire Alarm Repair/Upgrade 3122021 ire Marshal Office 6300 Bldg S,it.e '115 .3111 330313 General 3""lacility ImprovemeMs Totals Other Revenue: Intergovernmental Revenue Investment Earnings Transfers In Total Other Revenue Total Revenue Fund 303 28 ---- PROJECT REVENUE ---- PROJECT EXPENDITURES Actual YTD . Over (under) Bucket 6-30-14 Bud. et BUDGET Actual YTD 6-30-14 Staff Time Other Total Over (under). Budget 1 $ 200,000 $ 16,330 $ 39,207 $ 55,537 $ (144,463)1 2,,31128 4.3892 73830 655 655 1 I 4.88 4.88 33381 123309 153690 334 334 I 8704 2"3,,6712 30,376 I 164 164 . $ 200,000 ! $ 16,330 $ 39,207 $ 55,537 $ (144,463)1 Budget Actual YTD I$ - $ 842 I $ 2121 500,000 j 200,000 500,842 200,212 $ 500,842 1 $ 200,212 City of Tukwila Fire Impact Fees 304 - Revenue and Expenditures As of June 30 2014 Revenue Charges for Services Fire Impact Fees Total Charges for Services Investment Earnings Total Miscellaneous Revenue Total Revenue % of year expired 50.00% Prorated Actual %of Annual annual Budget ' Budget Ye To- Variance ** Budget $ 50,000 $ 25,000 $ 16,902 $ (8,098) 50,000 25,000 16,902 (8,098) 33.80% 33.80% 100 50 197 147 197.07% 100 50 197 147 197.07% 0,.100 25,050. 17,099 (7,951) 34. Expenditures 80 Debt Service Principal Total Fire Impact Fees Total Expenditures Change in Fund Balance Beginning Fund Balance 5,000 5,000 2,500 2,500 ,000 2,500 (2,500) (2,500) 0.00% 0.00% 2,500) 0.000'/0 45,100 295,100 22,550 295,100 Ending Fund Balance $ 340,200 $ ,,,,;,317,050 Cash and investments " Variance = Actual over (under) prorated budget Fund 304 17,099 437,222 4514,321 $ 454,321 (5,451) 142,122 71 37.91% 148.16% 5° /a 29 City of Tukwila Water Fund 401 - Revenue and Expenditures As of June 30 2014 Revenue Charges for Services Water Sales Security Total Charges for Services Miscellaneous Revenue of year expired 50.00 $ 5,535,000 $ 2,767,500 $ 2,550,218 $ (217,282.38) 46.07% (a) 1,000 500 60 (440) 6.00 5,536,000 2,768,000 2,550,278 (217,722) 46.07 Investment Earnings 6,700 3,350 13,725 10,375 204.85 Connection Fees 50,000 25,000 11,199 (13,801) 22.40% Other Misc Revenue 300 150 5,958 5,808 1985.94% (b) Total Miscellaneous Revenue 57,000 28,500 30,882 2,382 54.18 Public Works Trust Fund Loan 1,725,000 Transfers In Hydrant Rental 106,000 Total Revenue 7;424,01 862,500 53,000 (862,500) 0.00% (c) (53,000) 0.00% (d) 12,000. 2081,160 - (11,130,840) 34.77% Operating Expenses 11 Salaries 12 Extra Labor 13 21 23 24 25 28 31 33 35 41 42 43 44 45 46 47 531,831 265,916 254,875 (11,041) 47.92/ (e) 6,000 3,000 - (3,000) 0.00 5,738 2,869 3,736 867 65.11 FICA 40,640 20,320 19,725 (595) 48.54% PERS 48,876 24,438 23,816 (622) 48.73% ndustrialInsurance 15,485 7,743 6,488 (1,254) 41.90% Medical, Dental, Life, Optical 115,265 57,633 50,926 (6,707) 44.18% Uniform Clothing 1,330 665 191 (474) 14.35% Office & Operating Supplies 92,839 46,420 58,665 12,245 63.19% Water Purchased for Resale 2,320,175 1,160,088 1,462,480 302,392 63.03% (f) Small Tools & Minor Equipment 11,000 5,500 3,561 (1,939) 32.38% Professional Services 9,300 4,650 712 (3,938) 7.66 Communication 2,500 1,250 - (1,250) 0.00% Travel 1,500 750 320 (430) 21.30 Advertising - - - 0.00% Operating Rentals & Leases 119,062 59,531 59,497 (34) 49.97 nsurance 21,000 10,500 22,754 12,254 108.35% (g) Public Utility Services 23,000 11,500 8,696 (2,804) 37.81 48 Repairs &Maintenance 3,000 1,500 8,915 7,415 297.16% (h) 49 Miscellaneous 35,400 17,700 19,035 1,335 53.77% 53 Excise Taxes 184,000 92,000 110,998 18,998 60.33% 54 Interfund utility taxes 565,000 282,500 255,080 (27,420) 45.15% Total Operating Expenses 4,152,941 2,076,471 2,370,470 293,999 57.08% Capital Expenses 64 Capital Outlay 80 Debt Service Principal 81 Debt Service Interest Total Capital Expenses Indirect cost allocation Total Expenses Change in Fund Balance Beginning Fund Balance Ending Fund, Balance Cash and investments 1,877,539 486,481 58,619 2,422,639 523,876 9,456 938,770 243,241 29,310 1,211,320 175,756 (763,014) 9.36 435,625 192,385 89.55% (i) 28,616 (694) 48.82% 639,997 (571,323) 26.42% 261,938 261,938 49,728 1,272,405 (0) 50.00 277,323) 46.09% 324,544 4,795,191 162,272 4,795,191 (691,245) 6,542,145 (853,517) - 212.99 1,746,954 136.43 4,957;463 $ 5,854,900 , $ 893437 114.; $ 5,376,215 (a) Water sales is typically lower during the first half of the year but is anticipated to increase during the summer months in 3rd quarter. (b) Scrap was sold in March. (c) Debt proceeds are for the Andover Park E Water Main Replacement project. Project was moved into 2015. (d) Due to changes in legislation, the interfund hydrant rental charges have been discontinued effective 1/1/14. (e) Salary increases budgeted in 2014 but did not occur. (f) Water purchase includes 7 months of charges. (g) Insurance is paid in full during 1st quarter. (h) Software maintenance for Eden is paid in full during 1st quarter. This item was not included in the budget during the previous biennium. (i) Principal for the 1995 revenue bonds is paid annually in February. ** Variance = Actual over (under) prorated budget Fund 401 30 City of Tukwila Fund 401 Water Fund As of June 30, 2014 PROJECT PROJECT DESCRIPTION 90540102 58th Ave S Water Main Replacement 90610402 TUC Transit Center 91040101 Water Comprehensive Plan 91240101 Water Pipeline Asset Mgmt Program 91240102 Water Reservoir with 5.1M gal Capacity 91330201 Urban Renewal Area 99240106 Interurban Water Reuse 99840105 Andover Pk W /Strander New Water Main 99940103 Andover Pk E Water Main Replacement Totals Other Revenue: - - -- PROJECT REVENUE - - -- PROJECT EXPENDITURES Actual YTD: Over (under) Actual YTD 6 -30 -14 : Over (under) Bucket 1 6 -30 -14 1 Bucket BUDGET 1 Staff Time Other Total 1 Bud .et 1 $ - 1 $ - 1 $ - $ 26,000 1 $ - $ - $ - : $ (26,000)1 - 18,457 18,457 1 18,457 i - - - - 1,529 3,095 4,624 : 4,624 . I I - 15,000 - - - 1 (15,000)! - - - 545 2,316 2,861 . 2,861 1 - - - - 770 - 770 ! 770 ' - - - 25,000 - - - (25,000), - - - 1,389,000 1 5,358 112,584 117,942 , (1,271,058)1 - - - 4,136 - 4,136 ' 4,136 ' $ - $ - $ - $1,455,000 $ 12,338 . $136,452 . $148,790 . $ (1 306,210). Budget Actual YTD Water Sales $ 5,535,000 ' $ 2,550,218 ' Investment Earnings 6,700 ! 13,725 1 Connection Fees 1 50,000 I 11,199 1 Miscellaneous 1,300 6,018 Debt Proceeds 1,725,000 . - Hydrant Rental 1 106,000 I - Total Other Revenue 1 7,424,000 1 2,581,160 1 Total Revenue Fund 301 ; $7,424,000 ; $2,581,160 i 31 City of Tukwila Sewer Fund 402 - Revenue and Expenditures As of June 30 2014 Revenue Charges for Services Sewer Sales Total Charges for Services Miscellaneous Revenue Investment Earnings Connection fees Total Miscellaneous Revenue of year expired 014 50.00% Anna; 6,063,000 6,063,000 5,000 120,000 125,000 Public Trust Fund Loan Proceeds 458,000 $ 3,031,500 3,031,500 2,500 60,000 62,500 229,000 3,854,153 3,854,153 2,978 82,189 85,167 198,094 822,653 63.57% (a) 822,653 63.57% 478 59.55% 22,189 68.49% 22,667 68.13% (30,906) 43.25% (b) Total Revenue 6,646,000 3,3230O0 4,437,413 814,413 6225 %, Operating Expenses 11 Salaries 239,507 119,754 12 Extra Labor 8,000 4,000 13 Overtime 3,442 1,721 21 FICA 18,323 9,162 23 PERS 22,011 11,006 24 Industrial Insurance 6,637 3,319 25 Medical, Dental, Life, Optical 36,185 18,093 28 Uniform Clothing 570 285 31 Office & Operating Supplies 22,393 11,197 33 Metro Sewage Treatment 3,749,000 1,874,500 35 Small Tools & Minor Equipment 5,500 2,750 41 Professional Services 1,600 800 42 Communication 2,500 1,250 43 Travel 1,000 500 44 Advertising 150 75 45 Operating Rentals & Leases 95,171 47,586 46 Insurance 15,195 7,598 47 Public Utility Services 27,050 13,525 48 Repairs & Maintenance 43,000 21,500 49 Miscellaneous 30,000 15,000 53 Excise Taxes 40,000 20,000 54 Interfund utility tax 609,000 304,500 Total Operating Expenses 4,976,234 2,488,117 Capital Expenses 64 Capital Outlay 80 Debt Service Principal 81 Debt Service Interest Total Capital Expenses Indirect cost allocation Total Expenses Change in Fund Balance Beginning Fund Balance 125,789 6,035 52.52% (c) 864 (3,136) 10.80% 1,136 (585) 33.00% 9,771 609 53.32% 11,767 762 53.46% 3,088 (230) 46.53% 22,138 4,045 61.18% (285) 0.00% 5,637 (5,559) 25.17% 1,899,604 25,104 50.67% 455 (2,295) 8.27% 865 65 54.04% 960 (290) 38.41% 1,105 605 110.49% (75) 0.00% 46,650 (935) 49.02% 16,464 8,867 108.35% (d) 18,247 4,722 67.46% 15,866 (5,634) 36.90% 17,716 2,716 59.05% 55,003 35,003 137.51% (e) 386,844 82,344 63.52% 2,639,969 151,852 53.05% 959,539 479,770 358,372 (121,398) 37.35% 279,061 139,531 202,687 63,156 72.63% (f) 74,480 37,240 10,822 (26,418) 14.53% 1,313,080 656,540 571,881 (84,659) 43.55% 394,500 6,683,814 (37,814) 1,591,116 Ending Fund Balance $ 1,553,302; 197,250 197,250 - 341,907 3,409,100. 67,193 50.00% 5101 %ti (18,907) 728,313 747,220 1,591,116 72,209 3,599,294 2,008,178 4,327,607,, $ and investments $ 3,335,265 2,755,398 - 1926.04% 226.21% 78.61% (a) Rates were increased after budget was adopted. (b) Public Works Trust Fund loan is for the CBD Sewer Rehab project. Funds are now received on a reimbursement basis rather than receiving the funds when the project begins. (c) Staff time budgeted in the general fund was charged to the sewer fund for project related work. (d) Insurance is paid in full in the 1st quarter. (e) Excise tax budget has been at $40K for the past several years; however, revenue has increased each year. As revenue increases, so does the excise tax. (f) Debt service principal is paid primarily during the first half of the year. " Variance = Actual over (under) prorated budget Fund 402 32 City of Tukwila Fund 402 Sewer Fund As of June 30, 2014 PROJECT PROJECT DESCRIPTION 90440205 Sewer Lift Station No. 2 Upgrades 90840203 Sewer Rep West of Strander Blvd Bridge 91040202 Sewer Comprehensive Plan 91140203 CBD Sanitary Sewer Rehabilitation 91330201 Urban Renewal Area 91340201 Annual Sewer Repair Program 2013 91340202 APW /APE Sewer Repair Mar 2013 91340203 Sewer Repair at 6450 Southcenter Blvd 91440201 Annual Sewer Repair Program 2014 91440202 Sewer Lift Station No. 9 Upgrades 91440203 Side Sewer Connect @ 14935 IU Ave S Totals Other Revenue: PROJECT REVENUE - - -- PROJECT EXPENDITURES Budget 6 Actual YTD. Over (under) A BUDGET S Actual YTD 6 -30 -14 O Over (under) . $ - 1 $ $ - 1 $ $ - $ $ 575,000 1 $ $ 1,702 $ $ 34,669 $ $ 36,371 : $ $ (538,629)1 120,000 ' - - - - - - 1 ( (120,000)' 1,575 - - 1 1,575 1 1,575 Budget Actual YTD Sewer Sales $ 6,063,000 ' $3,854,153 Intergovernmental I _ I _ I Investment Earnings 1 5,000 1 2,978 1 Plan /Development Contributions - Connection Fees 120,000 1 82,189 Debt Proceeds Total Other Revenue � 6,188,000 � 3,939,319 Total Revenue Fund 301 $ 6,646,000 $4,137,413 33 City of Tukwila Foster Golf Course 411- Revenue and Expenditures As of June 30 2014 Revenue General Revenue Excise Taxes Total General Revenue % of year expired 2014 50.00% Actual / fanCe, +* 4ldget Budget Prorated Budget ear To--DR $ 2,617 $ 2,617 1,309 $ 1,681 $ 372 64.22% 1,309 1,681 372 64.22% Charges for Services Sale of Merchandise 137,000 68,500 80,197 11,697 58.54% Greens Fees, Instruction 1,024,050 512,025 447,938 (64,087) 43.74% Total Charges for Services 1,161,050 580,525 528,135 (52,390) 45.49% (a) Miscellaneous Revenue Investment Earnings 1,130 565 199 (366) 17.62% Rents and Concessions 277,200 138,600 122,065 (16,535) 44.03% Other Misc Revenue - - (380) (380) 0.00% Total Miscellaneous Revenue 278,330 139,165 121,884 (17,281) 43.79% Transfers In 600,000 300,000 300,000 50.00% Total Revenue 2,041,997 1,020,999 951,700 (69,298) 46.61 %, Expenses 11 Salaries 12 Extra Labor 13 Overtime 21 FICA 23 PERS 24 Industrial Insurance 25 Medical, Dental, Life, Optical 26 Unemployment Compensation 28 Uniform Clothing 31 Office & Operating Supplies 34 Items Purchased for Resale 35 Small Tools & Minor Equipment 41 Professional Services 42 Communication 43 Travel 44 Advertising 45 Operating Rentals & Leases 46 Insurance 47 Public Utility Services 48 Repairs & Maintenance 49 Miscellaneous 53 Excise Taxes 54 Interfund admissions tax 64 Capital Outlay Total Foster Golf Course Fund Indirect cost allocation Total Expenses Change in Fund Balance Beginning Fund Balance Ending Fund Balance Cash and investments 675,367 89,000 2,000 51,163 62,067 15,951 141,288 6,000 1,164 88,750 80,000 2,500 9,600 5,150 750 4,000 87,434 15,195 44,293 19,400 40,950 6,400 56,000 90,000 1,594,422 197,486 1,791,908 337,684 314,182 (23,501) 46.52% (b) 44,500 38,720 (5,780) 43.51% (c) 1,000 1,313 313 65.65% 25,582 26,770 1,188 52.32% 31,034 30,845 (189) 49.70% 7,976 8,481 506 53.17% 70,644 56,677 (13,967) 40.11% 3,000 749 (2,251) 12.48% 582 (582) 0.00% 44,375 33,533 (10,842) 37.78% 40,000 80,442 40,442 100.55% 1,250 2,371 1,121 94.83% (d) 4,800 6,533 1,733 68.05% 2,575 940 (1,635) 18.26% 375 14 (361) 1.87% 2,000 922 (1,078) 23.05% 43,717 43,313 (404) 49.54% 7,598 16,464 8,867 108.35% (e) 22,147 29,288 7,141 66.12% 9,700 11,734 2,034 60.48% 20,475 11,485 (8,990) 28.05% 3,200 1,895 (1,305) 29.61% 28,000 26,095 (1,905) 46.60% 45,000 31,016 (13,984) 34.46% 797,211 773,782 (23,429) 48.53% 98,743 98,743 0 50.00% 895,954 872,525, 23,429) 48.69 %' 250,089 323,980 74,069 125,045 79,175 (45,870) 31.66% 323,980 609,988 286,008 188.28% 449,025 $ 689,163- 240,138 120.05% $ 622,681 (a) Revenue is typically lower during the first half of the year and is anticipated to pick up during the summer months and 3rd quarter. (b) Salary increases were budgeted in 2014 but did not occur. (c) Extra labor is used primarily during the spring, summer, and early fall seasons. (d) Purchased a piece of equipment (eductor) for golf course maintenance. (e) Insurance is paid in full during the first quarter of the year. ** Variance = Actual over (under) prorated budget Fund 411 34 City of Tukwila Surface Water Fund 412 - Revenue and Expenditures As of June 30 2014 Revenue Charges for Services Surface Water Sales Total Charges for Services Intergovernmental Revenue Miscellaneous Revenue Investment Earnings Other Misc Revenue Total Miscellaneous Revenue of year expired 50.00 $ 4,223,309 $ 2,111,655 $ 2,110,628 $ (1,027) 49.98% 4,223,309 2,111,655 2,110,628 (1,027) 49.98% 45,000 22,500 (22,500) 0.00% 13,591 6,796 10,645 3,850 78.33 80 80 0.00 13,591 6,796 10,725 3,930 78.92 Debt Proceeds 2,800,000 Total Revenue 1,400,000 (1,400,000) 0.00% (a) 7,081,900 ,,,,,;,,,;,,,,,,,3,540,950. 2,121,353 ?- (1,419,597) 29.95!0 Operating Expenses 11 Salaries 12 Extra Labor 13 Overtime 21 FICA 23 PERS 24 Industrial Insurance 25 Medical, Dental, Life, Optical 28 Uniform Clothing 31 Office & Operating Supplies 35 Small Tools & Minor Equipment 41 Professional Services 42 Communication 43 Travel 44 Advertising 45 Operating Rentals & Leases 46 Insurance 47 Public Utility Services 48 Repairs & Maintenance 49 Miscellaneous 53 Excise Taxes 54 Interfund utility tax Total Operating Expenses Capital Expenses 64 Capital Outlay 80 Debt Service Principal 81 Debt Service Interest Total Capital Expenses Indirect Cost Allocation Total Expenses 543,591 25,000 9,358 41,362 49,956 16,592 118,893 1,425 40,530 4,000 53,570 2,000 2,000 500 140,211 15,195 156,600 13,965 6,000 25,000 424,000 1,689,748 271,796 12,500 4,679 20,681 24,978 8,296 59,447 713 20,265 2,000 26,785 1,000 1,000 250 70,106 7,598 78,300 6,983 3,000 12,500 212,000 844,874 256,751 (15,045) 47.23% (b) 1,746 (10,754) 6.98% 3,211 (1,468) 34.31 20,031 (650) 48.43% 24,232 (746) 48.51 6,341 (1,955) 38.22% 52,646 (6,800) 44.28% 105 (608) 737 5,982 (14,283) 14.76% 2,284 284 57.10% 1,009 (25,776) 1.88% (c) 240 (760) 12.00 2,000 1,000 99.99 (250) 0.00 67,606 (2,500) 48.22% 16,464 8,867 108.35% (d) 25,594 (52,706) 16.34% 22,389 15,407 160.32% (c) 12,315 9,315 205.26 24,753 12,253 99.01 212,003 3 50.00% 757,702 (87,172) 44.84% 4,638,613 2,319,307 584,238 (1,735,068) 12.60% 287,754 143,877 259,356 115,479 90.13% (e) 26,495 13,248 14,265 1,017 53.84 4,952,862 2,476,431 857,859 (1,618,572) 17.32% 486,482 243,241 243,241 0 50.00 7,129,092 ,564,546 1,$58,802- (1,705,744) 26.07% Change in Fund Balance Beginning Fund Balance Ending Fund Balance (47,192) (23,596) 1,080,206 1,033,014 1,080,206 262,551 2,213,107 286,147 556.35% 1,132,901 204.88 056,610 2,475,658 $ 1,419,048 �!q Cash and investments $ 2,361,899 (a) Anticipated debt proceeds is for the Soils Reclamation Facility. Project has been postponed until 2017. (b) Salary increases were budgeted in 2014 but did not occur. (c) Annual Eden software maintenance was budgeted in professional services but paid out of repairs & maintenance. (d) Insurance is typically paid in full during the first quarter. (e) Debt principal is paid once a year and most is paid during the first half of the year. Variance = Actual over (under) prorated budget Fund 412 35 City of Tukwila Fund 412 Surface Water Fund As of June 30, 2014 PROJECT PROJECT DESCRIPTION 90610402 TUC Transit Center 91041203 Storm Lift Station No. 15 91041204 E Marginal Wy S Storm Water Outfalls 91210406 Overlay & Repair E Marginal Way S 91241201 2012 Annual Small Drainage Program 91241202 Storm Water Quality Retrofit Program 91241206 EMW Emergency Storm Rpr 11/19/12 91330102 Tukwila 205 Levee Certification 91341201 2013 Annual Storm Drainage Program 98410419 Tukwila Urban Center Access (Klickitat) 98810404 Andover Park W (Tuk Pk- Strander) 99341210 NPDES Program 99410303 40 - 42nd Ave S (SC Blvd - S 160th St) 99840105 Andover Pk W /Strander New Water Main Totals Other Revenue: - - -- PROJECT REVENUE - - -- PROJECT EXPENDITURES Actual YTD ; Over (under) Actual YTD 6 -30 -14 ; Over (under) ; Budget 1 6 -30 -14 1 Budget BUDGET I Staff Time Other Total 1 Budget 1 - - - - - 28,823 28,823 ' 28,823 - 1 - 1 - - 1 16,929 201,413 218,342 218,342 1 - - 120,000 2,386 21,635 24,021 (95,979)1 - - - - - 29,349 29,349 29,349. - - I 170 170 � 170 I - 1 - 1 - 110,000 - - (110,000)1 - - - 2,350,000 ' 13,692 27,925 41,617 1 (2,308,383)' - I 1 450,000 597 - 597 ; (449,403), - 1 - 1 - - 1 3,677 78,553 82,230 82,230 I I - - I - 400 400 : 400 - - - - - 13,400 13,400 13,400 - - - 50,000 ! 58,834 17,956 76,790 ' 26,790 - 1 - 1 - - 1 124 6,802 6,926 ! 6,926 1 - - - 8,158 8,158 ' 8,158 $ - $ - $ - $3,080,000. $ 96,409. $434,414. $530,823 $ (2,549,177). Budget Actual YTD Surface Water Charges $ 4,223,309 i $ 2,110,628 Intergovernmental 45,000. - Investment Earnings I 13,591 1 - Plan /Development Contributions 1 - 1 10,645 Miscellaneous - 80 Debt Proceeds 2,800,000 - Total Other Revenue 1 7,081,900 1 2,121,353 1 Total Revenue Fund 301 1 $ 7,081,900 i $ 2,121,353 1 36 City of Tukwila Equipment Rental /Replacement Fund 501 - Revenue and Expenditures As of June 30 2014 Annual Budg Prorated Budget % of year expired 2014. 50.00% Actual '/Q of Annual To-Da Revenue Charges for Services ERR O &M Dept Charges $ 1,390,902 $ 695,451 $ 695,451 $ Equipment Replacement Charges 989,190 494,595 494,595 Transportation 150 75 Total Charges for Services 2,380,242 1,190,121 1,190,046 (75) (75) Budge 50.00% 50.00% 000% 0.00% 50.00% Miscellaneous Revenue Investment Earnings 14,269 7,135 16,165 9,031 113.29% Other Misc Revenue - - 242 242 0.00% Total Miscellaneous Revenue 14,269 7,135 16,407 9,273 114.98% Sale of Capital Assets 442,791 221,396 12,279 (209,117) 2.77% (a) Total Revenue 2,837,302. 1,418,651 1,218,732 (199,919) 42:95% Expenses 11 Salaries 376,032 188,016 182,895 (5,121) 48.64% (b) 12 Extra Labor 12,000 6,000 5,160 (841) 43.00% 13 Overtime 2,000 1,000 - (1,000) 0.00% 21 FICA 28,661 14,331 14,259 (71) 49.75% 23 PERS 34,558 17,279 17,327 48 50.14% 24 Industrial Insurance 11,056 5,528 5,052 (476) 45.69% 25 Medical, Dental, Life, Optical 78,246 39,123 39,689 566 50.72% 28 Uniform Clothing 950 475 352 (123) 37.09% 31 Office & Operating Supplies 2,979 1,490 1,107 (383) 37.15% 34 Items Purchased for Resale 679,000 339,500 289,352 (50,148) 42.61% 35 Small Tools & Minor Equipment 2,500 1,250 185 (1,065) 7.40% 41 Professional Services 1,000 500 895 395 89.54% 42 Communication 2,000 1,000 588 (412) 29.42% 45 Operating Rentals & Leases 31,129 15,565 15,553 (11) 49.96% 46 Insurance 10,130 5,065 10,975 5,910 108.34% (c) 48 Repairs & Maintenance 120,781 60,391 27,099 (33,291) 22.44% 49 Miscellaneous 8,000 4,000 4,841 841 60.51% 64 Capital Outlay 871,681 435,841 64,034 (371,807) 7.35% (d) Total Equipment Rental Fund 2,272,703 1,136,352 679,363 (456,988) 29.89% Indirect Cost Allocation 298,930 149,465 149,465 - 50.00% Total Expenses 2,571,633 1,285,817 828,828 (456,988) 32:23% Change in Fund Balance 265,669 132,835 389,903 257,069 146.76% Beginning Fund Balance 4,096,520 4,096,520 4,257,832 161,312 103.94% Ending Fund Eatance $ 4,362,189 $ 4,229,355 4,647,735 $! 418,381 106.55 %; Cash and investments $ 4,638,532 (a) Salary increases were budgeted to occur in 2014 but did not occur. (b) Insurance is paid in full during the first quarter. (c) Insurance is paid in full during the first quarter. (d) Most equipment scheduled to be purchased in 2014 has been ordered. Items purchased or normally paid for when they are received, usually in the 3rd quarter. ** Variance = Actual over (under) prorated budget Fund 501 37 City of Tukwila Insurance Fund 502 - Revenue and Expenditures As of June 30 2014 Revenue Charges for Services Employee Benefit Programs Total Charges for Services 2014 Actual Annual Budget Budget ear To--D $ 1,200 $ 600 $ % of year expired 50.00% Budge 500 $ (100) 41.67% 1,200 600 500 (100) 41.67% Miscellaneous Revenue Investment Earnings 96,000 48,000 73,950 25,950 77.03% Employer Trust Contributions 4,483,192 2,241,596 2,198,882 (42,714) 49.05% Employee Contributions 78,000 39,000 34,347 (4,653) 44.04% Other Misc Revenue 1,000 500 - (500) 0.00% Total Miscellaneous Revenue 4,658,192 2,329,096 2,307,179 (21,917) 49.53% Total Revenue 4,659,392 2,329,696 2407,679 (22,017) 49.53% Expenses 25 Medical, Dental, Life, Optical 41 Professional Services 49 Miscellaneous Total Indirect cost allocation Total Expenses 5,373,006 2,686,503 5,252,006 2,626,003 25,000 12,500 20,500 10,250 5,297,506 2,648,753 75,500 37,750 3,106,282 10,530 1,591 3,118,403 37,750 156,153 480,279 59.14% (a) (1,970) 42.12% (8,659) 7.76% 469,650 58.87% 50.00% 469,650 58.74% Change in Fund Balance Beginning Fund Balance (713,614) (356,807) 4,147,243 4,147,243 (848,474) 4,460,344 (491,667) 118.90% 313,101 107.55% Ending, Fund Balance $ 3,433,629 3,790436 ;;," $ 3,611,871 $ (178;566) 105;19 %, Cash and investments (a) Medical claims continue to trend upward through the 2nd quarter. **Variance = Actual over (under) prorated budget Fund 502 38 $ 5,020,002 City of Tukwila LEOFF Insurance Fund 503 - Revenue and Expenditures As of June 30 2014 Revenue Miscellaneous Revenue Investment Earnings Total Miscellaneous Revenue Prorated Annual Budget Burg % of year expired 2014 50.00% Actual To--D of Annual, Budget $ 3,340 $ 1,670 $ 409 $ (1,261) 12.23% 3,340 1,670 409 (1,261) 12.23% 1,670 409 (1,261) 12.23 %; Total Revenue 3 Expenses 25 Medical, Dental, Life, Optical 41 Professional Services 49 Miscellaneous Total Indirect Cost Allocation Total Expenses 523,672 19,500 543,172 261,836 9,750 271,586 369,780 1,170 500 371,450 107,944 (8,580) 500 99,864 70.61% (a) 6.00% 0.00% 68.39% 9,906 4,953 4,953 50.00% 553,076 276,539 376,403 99,864 6806%; Change in Fund Balance Beginning Fund Balance Ending Fund Balance Cash and investments (549,738) 1,094,849 (274,869) 1,094,849 (375,994) (101,125) 68.40% 896,882 (197,967) 81.92% 45,111 819,980 $ 520,889 299,092) 95.56 %; (a) Medical claims continue to trend upward through the 2nd quarter. ** Variance = Actual over (under) prorated budget Fund 503 $ 735,138 39 40 COUNCIL A GLNDA SYNOPSIS 1 nitieds - i'lleeli*L)ate P repared 1.!,y Alay o r 11. review Courwi/ review 08/18/14 BG- E R/00/11//0// ,110 1),th CAT B/c/ ...„ fl Pubb, I 1i,jzu ,11i'L; 1),/tc E Olhei 1.1/[; / ),/t,' Wig Date 1'c ),V,( )K ( oitmi/ Mayor Ell I IR El DC I) 111 I triamr LI I /le /1' IV-R Police 111F N( )",:-( )I('', The Cascade View Elementary Safe Routes to School Project was advertised for bids on July '0\1 \R\ 24 and 31, 2014. Six bids were opened August 7, 2014 with the low bid of $279,113.00 from R.L. Alia Company. This residential street improvement project will construct a pedestrian/bicycle trail between S 137th St and S 140th St along 32nd Ave S. Council is being asked to award the bid to R.L. Alia Company in the amount of $279,113.00. to \ 11 ),), } 1) ii ( Ay mtg E ( A&I) cint, II i l'&S ( mte name') (Ante 11 Art:, (mm. E Park, Comm DA 1 1: (,( )NIMITI i A CI JAW: "Iran-,portation (,mte E PlannIng, (,,,,n, ALLAN EKBERG RECOMMENDATIONS: -,I'( )v-( )k/Ai (-( )\1\111'111 ITEM INFORMATION ITEM No. 4.C. NI \INI R .') I \ I I Si q IIV-,( JR BOB GIBERSON ( ,I\ \I A(l \I)\ 1) \ II 08/18/14 ALI NU .\ 1 1 1 \ I 1 1 1 1 , ! Cascade View Elementary Safe Routes to School Project Bid Award to R.L. Alia Company (. \ 11 ( ,( ) RV I )/,,u, ,/ /2 11,N 1 ) we E A10110,1 1 1)(We E R/00/11//0// ,110 1),th E Ordliicin,e 111,1)It, B/c/ /lipard (.18/18/14 fl Pubb, I 1i,jzu ,11i'L; 1),/tc E Olhei 1.1/[; / ),/t,' Wig Date 1'c ),V,( )K ( oitmi/ Mayor Ell I IR El DC I) 111 I triamr LI I /le /1' IV-R Police 111F N( )",:-( )I('', The Cascade View Elementary Safe Routes to School Project was advertised for bids on July '0\1 \R\ 24 and 31, 2014. Six bids were opened August 7, 2014 with the low bid of $279,113.00 from R.L. Alia Company. This residential street improvement project will construct a pedestrian/bicycle trail between S 137th St and S 140th St along 32nd Ave S. Council is being asked to award the bid to R.L. Alia Company in the amount of $279,113.00. to \ 11 ),), } 1) ii ( Ay mtg E ( A&I) cint, II i l'&S ( mte name') (Ante 11 Art:, (mm. E Park, Comm DA 1 1: (,( )NIMITI i A CI JAW: "Iran-,portation (,mte E PlannIng, (,,,,n, ALLAN EKBERG RECOMMENDATIONS: -,I'( )v-( )k/Ai (-( )\1\111'111 )\11N Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE r\p, \i„,,,,,, 1 1 (..? i 11(1 1) ANIOUN'l BUDGETED APPROPRIA1 ION REQVIRFL) $279,113.00 $349,000.00 $0.00 Fund Source: 103 RESIDENTIAL STREETS (PAGE 3, PROPOSED 2015 CIP) 'oniments. MTG. DATE RECORD OF COUNCIL ACT ON 08/18/14 MTG. DATE ATTACHMENTS 08/18/14 Informational Memorandum dated 08/08/14 Vicinity Map Page 3, Proposed 2015 CIP Consultant Recommendation Letter Bid Tabulation Minutes from the Transportation Committee meeting of 08/11/14 41 42 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Dave Sorensen, Project Manager DATE: August 8, 2014 SUBJECT: Cascade View Safe Routes to School Project No. 91210301 Bid Award (R.evised after 8/11/14 TC Meetng) ISSUE Award the bid for construction of the Cascade View Safe Routes to School Project. BACKGROUND This project will construct a pedestrian/bicycle trail between South 137th St and South 140th St (along the 32nd Ave South alignment) and also include education/encouragement activities for the students of Cascade View Elementary School. ANALYSIS A call for bids was advertised for the Cascade View Safe Routes to School Project on July 24 and 31, 2014 and six bids were opened on August 7, 2014. The lowest apparent bidder was R. L. Alia Company, with a bid of $279,113.00. The engineer's estimate was $303,560.00. BUDGET AND BID SUMMARY (All amounts include sales tax) Bid Results Estimate 2014-15 Budget Bid Amount $ 279,113.00 $ 303,560.00 $ 349,000.00 Contingency (15%) 41,866.95 0.00 0 00 Total $_320.979_95 $302,_5_0_,Q0_ $_84 ._, 9_0.() RECOMMENDATION Council is being asked to award the construction contract for the Cascade View Safe Routes to School Project to R. L. Alia Company in the amount of $279,113.00 and consider this item on the Consent Agenda at the August 18, 2014 Regular Meeting. Attachments: Vicinity Map 2015 Proposed CIP, Page 3 Bid Tabulations (to-be-ctistr.ibuted-at-TC-meetibg) ConsiAtant RE,icomen•ation ).6.L.E.W....finElQIED■kEaula.„Er9!.5,2§: Rota112....agla'eLLAEPAIYity....53121011)DgAgnanlAffortEclD2oLLol...P.22.L.1..IntPleopktAw.a...0....:::...T'B6cilig}2412o...,g11g2WAPW.ER9kPROJECTSA....RW 8,....R9 outes-le-SGhoel—Cascade View (9124 0.391,)91) ek;40,Adand-AwardATO-OrksWinaq. DoGs-to.TC4nfo .MefnoBid Awafd .6.b.docx 43 44 t S 128th St Not to Scale S ..31'..0-St Cr) (.1.) <I: < < j 135th, St co cv,• i (f) Safe Route Igg City Limits S 137thS IProject Location S139thSt t LC)1 7.4 Si; 14211d ‘'t ) *4; „. • • g . •••,, • • • g • S 144th St . I .../ 1 S146tf-1 ?,,;. ...,-, C\I : (7/ S 148th St t _ . ..., : ,....., 1 / f Sl5OthSt -*T ; 152rid St S 156th St Cascade View Elementary School Safe Routes to School Date: December 31, 245 46 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Cascade View Safe Routes to School Project No. 91210301 Construct an off-street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St. DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school zone, S 140hStisone of the high phohtymiaaingsidewa|kamasp,ioritizod as part 01 the Waik and Roll Plan, Enhance safety for students walking to Cascade View Elementary School and encourage transportation choices JUSTIFICATION: for Cascade View neighborhood residents. STATUS: Phase 1 is construction of an off-street, paved shared use path between S1arthEx and S14nthSt. Phase || includes a traffic circle at 33rd Ave S/S 140th St, Also includes sidewalks on the east side of 33rd Ave S between S 140th St & S 144th St and the north side of S 140th St between Military Rd S and 34th Ave S. MAINT. IMPACT: New trail, traffic circle, and sidewalks will need to be maintained. COMMENT: WSDOT Safe Routes to School State grant for $428K for Phase I. Funding for Phase U in beyond will be part of a future grant application. FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Phase II Design 30 58 29 183 310 Land (R/W) 7 63 70 Const . Mgmt. 25 10 126 161 Construction 264 85 530 879 TOTAL EXPENSES 37 420 124 0 0 0 0 0 839 1/20 FUND SOURCES Awarded Grant 30 367 397 Schoo District Grant Portion 29 29 Proposed Grant 750 750 Mitigation Expected 0 CityOpr,, Revenue 7 53 95 0 0 0 0 0 83 244 TOTAL SOURCES 37 420 124 O 0 0 0 0 839 1.420 oject Location 4.,14,$m_ �� 2015 2020 Capital Improvement Program 48 DAVID EVANS AND ASSOCIATES August 7, 2014 David Sorensen City of Tukwila Public Works Dept, 6300 Southcenter Boulevard Suite 100 Tukwila, WA 98188 -2544 SUBJECT: CITY OF TUKWI.LA CASCADE VIEW ELEMENTARY SAFE ROUTE TO SCHOOL PROJECT AWARD RECOMMENDATION Dear Mr. Sorensen: David Evans and Associates, Inc. (DEA) recommends awarding the Bid Schedule of the Cascade View Elementary Safe Route to School project (City of Tukwila Project No. 91210301, State Aid No. HLP- SR12(005)) to R. L. Alia Company as the lowest responsible and responsive bidder for the total amount of $279,113.00. DEA has reviewed the 4 bid proposals submitted for the project (see the attached Final Bid List Summary). Upon DEA's review of R. L. Alia Company's bid proposal and Responsible Bidder Determination Form, including DEA- conducted reference checks (see attached), it was determined that they were the lowest responsible and responsive bidder, pursuant to the requirements of Sections 1 -03.1 and 1 -03.2 of the Contract Special Provisions. Thank you and DEA looks forward to working with the City and R. L. Alia Company in making this a successful project for all. Please call if you have any questions. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Scott Soiseth, P.E. on behalf of Manuel Feliberti, Project Manager David Evans and Associates, Inc. Attachments: Final Bid List Summary Bidder Reference Check Form — Kristi Evans, Tacoma METRO Parks Bidder Reference Check Form — Maureen Dilley, City of Tacoma Bidder Reference Check Form — James Wilhoit, City of Renton P: \t \TUKA00000009 \0700BLD\Award Recomendation Letter 2014- 08- 07.doc 415 -118th Avenue Southeast Bellevue Washington 98005 Telephone: 425.519.6500 Facsimile: 425.519.5361 49 50 CITY OF TUKWILA - CASCADE VIEW ELEMENTARY SAFE ROUTE TO SCHOOL FINAL BID LIST SUMMARY 3 4 o ( Engineer's Estimate R. L. AI'a Company R.W. Scott Construction Co. Northwest Cascade, Inc, CCT Construction, Inc. Hoffman Construction, Inc Road Construction Northwest, Inc. Item No.1 Rem Description Quantity 1. Unit I Unit Pries I Cost Unit Price Cost Unit Price I Cost Unit Pace i Cost Unit Prise 1 Cost Unit Price 1 Cast Unit Prise Cost . 1 'MINOR CHANGES FA :S 5000.00$ 5.000.00 7.000.00 $ 5000.00 I 5 $ 4,000.00 , 9 5.000.00 4,000.00 5 5,000.0015 $ 4,000.001 5 '0 1,500.00 I $ 5.00000 4,000.00 1.50000 $ 5000.001$ $ 4.000.001 $ $ 100.00 $ 5000.00 4,000.00 100.00 5 5,00000I$; 5.000,00 $ 4,00000'$ 4.000.00 S. 1,000.00 j $ 1.000,00 $ 5,000.0015 5 4,100001 $ 9 750.00 1 5 5000005 4,100.00 750.00. 5:0000015 500000 2 (ROADWAY SURVEYING LS 5 7000.00 10 5 - 4,50000 .0 .1000.00 5 4500.00 3 4 (SPCC PLAN 1 LS 1 $ 5,000,00 1 $ 5,000.00. $ 200.00 1.5 200.00 :1 5 1 000.0000 RESOLUTION OF UTILITY CONFLICTS j of I FA j $ 5,000.00'1 5 i $ sumo() IS 5,000.00 5,00000 $ 5000 00 j $ 5 5000:00 15 5,000.00. 5,000.00 5 5,000,001 0 5 5,000.00 ! $ 5.000,00 5,00000 36000.00 1.000:40 24,00000 02.50000 5 5,000.00 1 $ 0 5000.00 15' $ 34 000 00 10 :5 6.900.00 15 6 8,00000 L5. '5 9,000.00 1 $ 5,000.00 5,000.00 _34000.00 6,900.00 8.00000 .5 9,000.00 5 5,000.00 1 5 5000,00 $ - 5,000,00 f $ 5,00000 $ 25,000,00 15 25000,00 $ 2,800.00 5 2,000.00 8,000.00 $ , 6,000.00 S 2,600,00 1'$ 2.600,00 0 7.401$ 2,516.00 5 3500 5 700000 $ 35.00 1 $ 1,750.00 0 50,00 1$ 13,500.00 5 145,00 '5 26.100.00 $ 500000 $ 5,000.00 $ 33,800.00 5 8,50000 0 11,60000 5 0700,00 $ 10001$ $ 210015 5 34,00 $ 52.00 $ 133.00 5 $ , $ j 0 15. 1 $ i "5. 10 10 1 5 5,000.00 5,000.00 33,800.00. 8,500.00 11,600.00 4,700.00 3.400.00 4,200.00 1,700.00 14,040.00 23,940.00 5 .5;00000 1 5__ 5090,001 $ 5,000 00 ;: $ 5000,00 5 31,000.0015 31,000.00: $ 13,500.00 S 13;500.00 5 7,500.00 "l5 750000 '$ 5.500,00 1 5: 5,500,00 $ 20,00,5 8,800.00 5 ' 5000+.5 10,000.00_ '5 35.00 it 0 1150.00. 5 34.00 1 0 9,180:00 S' 135.00 1 $ 24300.00 _ 5 ARCHAEOLOGICAL AND HISTORICAL SALVAGE - j FA 6 (MOBILIZATION - I ( i LS LS LS 5 36,000,001 $ 38,000.00 $ 2000000 1 $ 20000.00 5 200.00 ; $ 20000 5 05000.0015 25.000.00 S 10,000.00 1 $ 10,000,00 5 38 000 00 I $ $ 1 000.00 ' $ -$ 24,000,0015 0" 12,500,00 1 0 7 _1 (PROJECT TEMPORARY TRAFFIC CONTROL i 1.$ . 5,000.00 1 5 1$ 6,000.00'$ 500000 6,00000 B ANO GRUBBING 1 9 _fCLEARING __ :REMOVAL OF STRUCTURE AND OBSTRUCTION I I LS 1.6 2,500.00 15 2,500,00 10 REMOVING ASPHALT CONC. PAVEMENT j 340 1 5Y -;:$ 5.0010 1,700.00 5 000!6 3,080,00 5 12.0015 20,0010 $ . 3000 i $ 4,080.00 4,00000 1,500.00 8,100.00 5 10.5015 $ 60.001$ 6 47.000 5 3200 1 5 3.570.00 72,00000 2,350.00 8,640.00. 25,200,00 11 i . ROADWAY EXCAVATION INCL, HAUL ( 200 j CY '.$ 35.001$ 7,00000 5 2000!$ 5,80000,5 950.00 12 GRAVEL BORROW INCL. HAUL - j 50 TON I S 30.00 1.5 1,500.00 5 79 00 _ $ 13 :CRUSHED SURFACING BASE COURSE I 270 1 ON 1 $ 2600 !. $ 7,020.00 $ 2699.0000 1 y 7,830.00. 5 30,00 5 ' 14 'COMMERCIAL HMA 180 TON 1 $ 15000 1 5 27,000.00 5 150.00 I $ 27,000.00 ,1 $ 100,00 1 $ 27.600.00 6 14000 i S 15 _ ~SOIL RESIDUAL HERBICIDE 1 IEROSIONIWATER POLLUTION CONTROL - 1,600 1 SY FA ; $ 1.00'1 $ - $ 5.000.00 1'S 1,600.00 5000.00 5 1,005 $ 5000.00 1 $ 1,680.00 5,000.00 900.00 S 1.30 1 $ '5 5.000.00 5 2,080.00 5.00100 5 0.50 1 5. 5 5.00000 1 $ 800.00 5.000.00 0 0,80 $ 1,28000 5. 5.000,00 1'$ 5,00000 $ 2.50 $ 5,000.00:5 4,000.00 5000.00. $ 2.505 4000.00 5,000.00 16 $ '5,00000.5 17 (ESC LEAD 8000 I 1 170100 3 2100 1 5 $ 5000 < $ 225000 5 1.00 5 4500 $ 10100 15 4,500 5 25.00 � 0 1,125.00 $ - 70 00 i 5 3:750.00 18 IINLETPROTECTION 1 1 EA $ • 200.001 $ 200,00 $ 5000 • 5 50.00 0 100:00 1 $ 100.00 $ 75001 $ 75.00 5 100,00 $ 100,00 $ 100.00 1 8 100.00 5, 7500 I $ 75.00 19 (HIGH VISIBILITY FENCE 750 LF { $ 3.00 , $. 2.250.00 5 500 I S 3,750.00 $ 4.00 ` $ 5000.00 0 300 : S 2,250.00 $ 5.00 $ 3,750.00 5 3.80 • $ 2,850.00 $ 3,50 L$ 2,625.00 20 1STORMWATER POLLUTION PREVENTION PLAN 1 LS LF i $ 1,000,00' $ 1 5 35.00 5 1,00000 8,300,00 $ 20000 1 5 5 35.00 I $ 20000 6,300.00 9 1.00000 1 5 0 45.00 1 6 1,000.00 8.700.00 0 100 00 1 5 0 35,00 _ 5 100.00 6,300,00 5' 1,80000 IS 1,60000 0 18.00 0 3,240.00 $ 750,00 1 5. $ 61.00 ($ 750,00 10,980.00 $ 100000 i 5 1000.00 21 :CEMENT CONC. TRAFFIC CURB 160 1 $ 32.00 I: S 0 516000. 22 23 l00PRE$5E0 CEMENT CONC, TRAFFIC CURB 40 1 LF LF 1$ 3500.1 0 1.400.00 0 35,00 5 1,400.00 0 45,00 ; $ 1,800.00 $ 40.00 1 5 1,600.00 '0 25.00 $ 1,000.00 5 61,00 S 2,440.00 S 51.00 .1 2,040.03 EXTRUDED CURB 160 t ' $ -00,00 5 6,400.00 $ 12.00 i 5 1,920.00 'S 1200 ($ 1,920.00 $ 11.00 i $ 1,760.00 5 15.00 1$ 2,400.00 $ 12.00 $ 1,920.00 .$ 11.00 1 5 $ 33.00.1$ 1,760.03 39600 24 _.__,__.__,_____, 25 :CEMENT CONC, PEDESTRIAN CURB 1 _ T F.._.,.,..._.,..__ TEND, GATE. CORNER PULLPOST FOR CHAIN LINK FENCE ! 12 { LF -! $ 50.00 I 0 - 600,00 3 35.00 I S 420.00 $ 50.00, $ 600.00 5 35,00 I 0 420.00 $ 15.00 15 180.00 5 61.00. j 0 $ 750.00 i 5 732,00 3 ! 1,1_1 SY $ 350.00 I $ 1,05100 0 1,000.00 I 5 3.900.00 '5 700,00 j 0 2.100.00 $ 675.00 i 5: 2.025.00 5 150.00 . $ 450.00 2,250.00 0 650.001 $ I S. 1 5 I5 ;5 5 1:950.00 19100 875:00 2000,00 795000 1312000. 26 :REMOVING CEMENT CONC. SIDEWALK 6 10 5.00 j $ 30.00 $ 10.00,1 $ 0 100001 $ 500.1101$ $ 120.00 1 $ ti $ 20.110 I $ 60.00 700.00 2000.00 8.200.00 200.00 $ 75.00 1 S $ - 100.00 $ 5 1.300.00 15 ____5,200.00 ,__. $ 4800 I $ $ 547850 1 $ 450.00 700.00 � 19.680.00 10,950.00 5 20.00 1 5 'S. 24500 $ $ 1'26000 600,00:5 $ 1.00:0 S _1.�� $ 5 '3.25 ',; 5 5 45,00:9 'S. 2700 $ $ 670015 $ 1.35000 1 $ 5 2.600.0(7 I $ 120.00 1,71500 6,400.00 410.00 73000 5 20000 ' $ 1,200.00' 5 250,110 r $ 1,750.00 S. 600.00:'0. 3.200,00 5 1,200.00 $ 40100 .00 $ 10,250.00 S 25.00 0 7,300.00 :$ 58.00 5 -- 95.00. 1 700.00 $ 325,00 5 18,50 5 0.50- 1 5 5. 9 5 2 $ 34800 66500 2,800.00 97500 7,585.00 0 32 00 $ 12500 $ 65000 $ 650.00 .5 32.00 27 -128- ICEMENT CONC. SIDEWALK ''. 7 SY 1 $ 50.00 15 350.00 _ 90LLAR0 - 4 _, 3 I EA 0Y 15 - 800.0015 3200.00__$ 10,250,00 14,600.00 29 REMOVING DRAINAGE STRUCTURE !SHORING � $ 25.00 I $ ; $ 72.00 15 30 [STRUCTURE EXCAVATION CL B INCL. HAUL 410 1 31 E OR EXTRA EXCAVATION CL. B '1'1, 7.300 SF 3,650,00 5'- 0.10 ' 5 73000 1 5 5,472.50 ' $ 8,000.00 1 S 26,26000 32 (CONSTRUCTION GEOTEXTILE FOR UNDERGROUND DRAINAGE', 1,990 160 ( B20 SY LF LF + $ 200 -5 15 25.00 ' S 3,980.00 4.000,00 $ 5.00 1 $ $ 32.00 : S 9.95000 5,120.00 5 2,00 I $ - -5 25.00:5 5 10.00TS 0. 4000 j S $ 1.20000 1 0 3,980.00 4,000.00 6200.00 1680000 720000 6.467.50 7,200,00 22,14000 28,140005 8,100.00 15.600.00 5 3,00 1 $ 5,970.00 $ 40,00 40.009 6,400.00 $ 55007$ 4510000 30001$ 1260000 $ 1,45000 I5r'___ „_ 8,70000 ............. 4 $ 4,500.00: $ 27,000.00 S 2.10 $ 30.00 $ 28.00 5 36.5012 -$ 9,110.00 i 5 1 S 1 0 1 $ 15 4,179,00 4,600.00 22,960.00 15,33000 6,66000 0..__,._.� 24,600.00 $ 2,75 S 50 00 $ _ 32.00 5' 400015 5 125000 $ 4,800.00 33 QRAIN PIPE B IN. DIAM. 34 IUNDERDRAIN PIPE 81N, DIAM. �' 1$ 2000 5 ($ 30,00I $ 16.40000 12,600.00 $ 3200 ':• 5i 9 32.0015 2624000 1344000 12.000.00 16,20000 35 IGRAVELBACKFILL FOR DRAIN 420 CY j 5._ 5 16800.00 7500:90 28;800.00 _ 36 37 1CATCH BASIN TYPE I - 6 EA ; $ 1.200.001 S 7200.00 _..1500 _ 15,000.00 $ 2.000,001 $ 5 2,700.00 15 r.._ 1GATGH BASIN TYPE 248114, DIAM. 6 1 1 EA EA-1-5 _ 1 $ 2,500,00 i15 5 3.100.00 ' $ - 11 1B 600.00 5 4.100.00 38 :CONNECTION TO DRAINAGE STRUCTURE 1.000,00 1 5 1.000.00 $ 1,000.00 1 $ 7,000.00 0 1,300.00 5 1,300,00 $ 3,30000 1 $ 3,300.00 5 800.0 S 800,00 $ 650.00 1 8 85000 $ 850.00 S 850.00 39 1WATE90UALITYTREATMENT SYSTEM 1 1 ' EA ' $ 35.000.001'$ 35.000,00 5 1500000 1 $ 15.000,00 $ 25.000.00 ! $ 25.000,00 $ 68.000,00 1 5 68,000.00 8 65,000.00 5' 85000.00 5 77500.00 5 77,500,00 $ 61,500.00' S 61'50000 40 :POTHOLE FOR EXISTING UTILITIES t 5 I- EA 1 $ 2,000.00 i $ 10.000,00 5 100.00 1 5 500.00 $ 350.00 ! S 1.750.00 $ 305.00 a. 5" 1,500.00 5 400.00 5 2,000.00 5 350.00 $. 1,750.00 S. 550.00 $ 2 750.00- 5 36010 5 500.00 'r' 1000000 41 ,PAINTED CROSSWALK LINE - 60 1 SF 1 $ 300 I S 180.00 800.00 $ 20.00 1 $ $ 6,00 15 1,200.00 2,400.00 $ 7.00 15 - 5. 2,00 1 5 420.00 800,00 10.000,00 5 550 1 $ 5 1,25 1 5 5 10,000007 $ 330.00 500,00 10,000.00 $ 35.00 I $ 2.10000 $ 150 9 600.00 5 10000.00 1 S 10,000.00 $ 12.00 i $ $ 2.50 1 5' $ 10000.00: 5 72000 1,000.00 10.000,00 0 6,00 $ 1,25 $ 10,000.00 42 :PAINT LINE, 41N. 400 • 1 LF 1 6 2.00 35 43 !PROPERTY RESTORATION ; 1 1 FA 1 5 10,000.02 1$ 16000.00 $ 10,000.00 i 0 10,000.00 5 10,000.00 15 44 ;SEEDED LAWN INSTALLATION . 1.100 1 SY $ 5.00 1 S 5.500.00 $ 10.00 5 11,000.00 0 - 150 I $ 1.650.00- -0 12.00 1 5 13200.00 $ 1100 5' 12,100.00 5 10.00 1 5 11,000.00 $ 10.00 5 11,000,00, 01 Certified by Scott B. Solseih, P.E. Davld Evans and Associates, Inc. TOTAL BID Date // // P:16TUKA0000000301008 WICVSRS Certified Bid Tabulation 2014 -0B47tls $ 303,560.00 5 279,113.00 $ 301,410.00 $ 343,767.50 $ 354,236.00 $ 355,049.00 $ 357,025.50 Page 1 of 9 52 TRANSPORTATION COMMITTEE Meeting Minutes August 1Y.2O14-5:Y5p.m.— Foster Conference Room, t30OBuilding City of Tukwila a Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair; Kate Kruller, Dennis Robertson Staff: Mike Villa, Bob GibersDn, Robin Tischnnak, Dave Gonensen, Peter Lau, Pat Brodin CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. L PRESENTATIONS U. BUSINESS AGENDA A. Bid Award: Cascade View Safe Routes to School Staff is seeking Council approval to award e construction bid in the amount Of$279.113.00toF<l. Alia Company for the Cascade View Safe Routes to School Project. This construction project will construct a pedestrian/bicycle trail between S 187m St and S 140m St (along the 32"" Ave S corridor). R.L Alia submitted the lowest of six bids and has performed work successfully for the �� City in the past. Staff distributed the bid tabulation at the meeting and explained that no errors were found and the bids were fairly close and the two lowest bids were under the engineer's estimate. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. B. Bid Award: Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project Staff is seeking Council approval to award a construction bid in the amount of $216.806.00 to MACNAK Construction LLC for the Tukwila MIC Smart Street Non-Motorized Project. This construction project will construct bicycle facilities and shared bicycle/vehicle lanes along portions of East Marginal Way Snuth, South Boeing Access Road and Airport Way South. The project corridor extends from SR 598 on the south end to the city limits to the north end on Airport Way South. MACNAK Construction LLC submitted the lower of two bids with both bids being over the engineer's estimate; however the bid is well under the $500.000 budgeted. MACNAK Construction LLC has performed work successfully for other agencies in Washington, including the $1.1 million Staircase Rapids Suspension Bridge in the Olympic National Park. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. C. Consultant Agreement: Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non- Motorized Project Staff is seeking Council approval to enter into a consultant agreement with AECOM in the amount Of $57,960.44 for construction management services on the Tukwila M|{} Smart Street Non- Motorized Project. AECOM was selected due to their unique knowledge and experience with the City best suited for this project, UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 3014 REGULAR CONSENT AGENDA. D. Grant Applications: Washington State Transportation Improvement Board Staff is seeking Transportation Committee approval to submit two grant applications to the Washington State Transportation Improvement Board. The two grant applications are 53 m Avenue South (residential street improvement from S 137 m St to S 144th St) and Andover Park East (Strander Blvd to Tukwila Pkwy). UNANIMOUS COMMITTEE APPROVAL. 54 COUNCIL AGI-WDA SYNOPSIS Meetin I.,)ate Prepared t!), A lay or '.1' review Counalreview 08/18/14 BGfi , Re, olutio n 11/v, l),/ 07(11mi/he 111c pate Bid zImarei 08/18/14 1 1 Publz, I le,11-1 f; ll/1)11( Other Alig I ),th A10 Rile SI)01\N )1( ( oll nri 1 Illa))or I IR DC 1) 1'i/id/he 1 /re 17 Pv''>-1. Po/i6c P11 / ( )\,,t )1;'‘, The Tukwila MIC Smart Street Non-Motorized Project was advertised for bids on July 16 SC \IMMO' and 23, 2014. Two bids were opened August 6, 2014 with the low bid of $216,806.00 from MACNAK Construction. This street improvement project will construct bicycle facilities along East Marginal Way S, South Boeing Access Rd, and Airport Wy S. Council is being asked to award the bid to MACNAK Construction in the amount of $216,806.00. li \ II \VI 1) I COW I\ rtg C,A&P Olin: l'&S :line I i tit-dines ( mtc Art, Coinin Park-, Comm DVIE 08/11/14 coMMIlikr; CI 1,\IR ALLAN Transportation ()me ITEM INFORMATION ITEM No. 4.D. CAS N/C \113I I( S1111 Si' )1\( BOB GIBERSON MIGIN \I A( ,i N1) \ D \ 11, 08/18/14 At,i \Li\ Ili \I Ii iii Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project Bid Award to MACNAK Construction c \II( .( )10 1.)/(ii 1 ■ ton 111t; pril e Motion 1Ih; I) ,a, Re, olutio n 11/v, l),/ 07(11mi/he 111c pate Bid zImarei 08/18/14 1 1 Publz, I le,11-1 f; ll/1)11( Other Alig I ),th A10 Rile SI)01\N )1( ( oll nri 1 Illa))or I IR DC 1) 1'i/id/he 1 /re 17 Pv''>-1. Po/i6c P11 / ( )\,,t )1;'‘, The Tukwila MIC Smart Street Non-Motorized Project was advertised for bids on July 16 SC \IMMO' and 23, 2014. Two bids were opened August 6, 2014 with the low bid of $216,806.00 from MACNAK Construction. This street improvement project will construct bicycle facilities along East Marginal Way S, South Boeing Access Rd, and Airport Wy S. Council is being asked to award the bid to MACNAK Construction in the amount of $216,806.00. li \ II \VI 1) I COW I\ rtg C,A&P Olin: l'&S :line I i tit-dines ( mtc Art, Coinin Park-, Comm DVIE 08/11/14 coMMIlikr; CI 1,\IR ALLAN Transportation ()me Planning Comm EKBERG RECOMMENDATIONS: St,()N,,()R/A1)\11\ (( )\1,1\111111 Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE i All 'in 1 CRI RI Q1111(1 I) AMOUN I B111)(JI II I) APPROPRIA HON RI ( RI $216,806.00 $500,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 26, 2014 CIP) ( romments MTG. DATE RECORD OF COUNCIL ACTION 08/18/14 MTG. DATE ATTACHMENTS 08/18/14 Informational Memorandum dated 08/08/14 Vicinity Map Page 26, 2014 CIP Consultant Recommendation Letter Bid Tabulation Minutes from the Transportation Committee meeting of 08/11/14 55 56 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: David Sorensen, Project Manager DATE: August 8, 2014 SUBJECT: Tukwila Manufacturing/Industrial Center Smart Street Non-Motorized Project Project No, 91310406 Bid Award11. Avised after /1 TC me Ain). ISSUE Award the bid for construction of the Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project. BACKGROUND This project will desiga-and construct bicycle facilities, a shared use path, and shared bicycle/vehicle lanes along portions of East Marginal Way South, South Boeing Access Road, and Airport Way South. The project corridor extends from SR 599 on the south end of the Tukwila city limits to the north end at Airport Way South. ANALYSIS A call for bids was advertised for the Tukwila MIC Smart Street Non-Motorized Project on July 16 and 23, 2014 and two bids were opened on August 6, 2014. The lowest apparent bidder was MACNAK Construction with a bid of $216,806.00. The engineer's estimate was $156,840.00. BUDGET AND BID SUMMARY (All amounts include sales tax) Bid Results Estimate 2014 Budget $ 216,806.00 $ 156,840.00 $ 500,000.00 32,520.90 0.00 0.00 Bid Amount Contingency (15%) Total $49326_91) $j640.0Q $_50.0_0±10A.Q. RECOMMENDATION Council is being asked to award the construction contract for the Tukwila MIC Smart Street Non- Motorized Project to MACNAK Construction in the amount of $216,806.00 and consider this item on the Consent Agenda at the August 18, 2014 Regular Meeting. Attachments: Vicinity Map 2014 CIP, Page 26 Bid Tabulation Consultant Recommendation M ...122....A.B.a....Er26.0Aguk,Alia..M.F...c...51nitt„51:t§1119D-Mcivizpi.Er2ifict.i.9:111.9ZYMntgrAg.ongl...6A.ELTS2.115.ngEJNiic.„1;19ca!lirtz..on....Pid....6E1121.2.1,2EILIrAgh„Ptosma ggyARW.EFORROJECTSVI, RW-4,RS-Projeot-M:liukMa-MIC-Sarad Stseet Non-Motorized-Project.(91.3.10404D0M. and..AwardVie-DaG404:TC.DoosdageMemo,fiid. Award.W0,8-14-sb,493A 57 58 TUKWILA MIC CENTER SMART City of ukw a STREET NON-MOTORIZED PROJECT 6 June 17, 2013 Vicinity Map 59 60 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Tukwila MIC Smart Street Non-Motorized Project Project No 91310406 Design and construct bicycle laneslfacilities on the corridor of East Marginal Way S (Tuk Intl Blvd DESCRIPTION: to Boeing Access Rd) and Airport Way (BAR to NCL), Manufacturing/Industrial Center (M|C) Non-motorized improvements are desired throughout the City to reduce traffic congestion and offer JUSTIFICATION: alternative modes of travel. STATUS: New project for the 2014 2019 CIP. MAINT. IMPACT: Minimal impact, additional pavement markings and minor asphalt widening to maintain. COMMENT: A federal CMAQ grant has been awarded for $104,838 in design funds and $482,047 for construction. FINANCIAL Through Estimated in $000's 2012 3013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL . EXPENSES Design 58 64 122 Land(R»VV) 0 Const. Mgmt 58 58 Construction 500 500 TOTAL EXPENSES 0 58 622 0 0 0 0 0 0 680 FUND SOURCES Awarded Grant 50 537 587 Proposed Grant 0 Mitigation Actual 0 Traffic Impac Fees 0 City Oper. Revenue 0 8 85 0 0 0 0 0 0 93 TOTAL SOURCES 0 58 622 0 0 0 0 0 0 680 Project Location 2014 2o/y Capital Improvement pmoram 26 62 a DAVID EVANS AND ASSOCIATES NC. August 7, 2014 David Sorensen City of Tukwila Public Works Dept. 6300 Southcenter Boulevard Suite 100 Tukwila, WA 98188 -2544 SUBJECT: CITY OF TUKWILA MIC SMART STREET NON - MOTORIZED PROJECT AWARD RECOMMENDATION Dear Mr. Sorensen: David Evans and Associates, Inc. (DEA) recommends awarding Bid Schedule A of the MIC Smart Street Non- Motorized Project (City of Tukwila Project No. 91310406, Federal Aid No. CM- 9917(022), State Construction Contract No. TA -5246) to Macnak Construction LLC as the lowest responsible and responsive bidder for the total amount of $216,806.00. DEA has reviewed the 2 bid proposals submitted for the project (see the attached Final Bid List Summary). Upon DEA's review of Macnak Construction. LLC's bid proposal and Responsible Bidder Determination Form, including DEA- conducted reference checks (see attached), it was determined that they were the lowest responsible and responsive bidder, pursuant to the requirements of Sections 1 -03.1 and 1 -03.2 of the Contract Special Provisions. Thank you and DEA Looks forward to working with the City and Macnak Construction LLC in making this a successful project for all. Please call if you have any questions. Sincerely, DAVID EVANS AND ASSOCIAT S, INC. Scott Soiseth, P.E. on behalf of Manuel Feliberti, Project Manager David Evans and Associates, Inc. Attachments: Final Bid List Summary Bidder Reference Check Forms (2) — Phaedra Fuller, Olympic National Park P:1tVlUKA00000010t07008LU1Awani Recomondation Letter_2014.08- 06.dac 415 -118th Avenue Southeast Bellevue Washington 98005 Telephone: 425.519.6500 Facsimile: 425.519.5361 63 64 CITY OF TUKWILA - MIC SMART STREET NON- MOTORIZED PROJECT FINAL BID LIST SUMMARY August 6, 2014 2 Certified by, Scott B. Soiseth, P.E. David Evans and Associates, Inc. TOTAL BID Oak y6:Afy P: \f \TUKA0000001010700BLD\MIC Certified Bid Tabulation 2014-08- 06.x4s CD S 156,840.00 $ 216,806.00 $ 316,670.00 Page 1 of 1 1 Engineer's Estimate Macnak Construction LLC Road Construction Northwest, Inc, Item No Item Description Quantity Unit 1 Unit Price Cost Unit Price Cost Unit Price Cost 1 UNANTICIPATED CONSTRUCTION CONFLICT 1 FA $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,°000.00 $ 5,000.00 $ 5;000.00 2 ROADWAY SURVEYING 1 LS $ 3,000.00 $ 3,000.00 $ 15,000.00 $ 15,000.00 $ 8,000.00 $ 8,000.00 3 RECORD DRAWINGS (MINIMUM BID $2,000) SPCC PLAN 1 1 LS LS $ 2,000.00 $ . 2,000.00 $ 2,000.00 $ 2,000.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,000.00 $ 2,500.00 $ 3,000.00 $ 2,500.00' 4 5 RESOLUTION OF UTILITY CONFLICTS - - . _ 1 FA $ 2,000.00 $ 2,000.00 $ 2,000.00 - $ - _ _ 2,000.00 $ 2,000.00 $ 2,000.00 6 MOBILIZATION 1 LS $ 13,900.00 $ 13,900.00 $ 30,000.00 $ 30,000.00 $ 32,000.00 $ 32,000.00 7 PROJECT TEMPORARY TRAFFIC CONTROL 1 LS $ 10,000.00 $ 10,000.00 . $ 25,000.00 $ 25,000.00 . $ 65,000.00 $ 65,000.00': 8 FLAGGERS AND SPOTTERS 250 HR $ 45.00 $ 11,250.00 $ 100.00 $ 25,000.00 $ 85.00 $ 21,250.00 9 OFF -DUTY UNIFORMED POLICE OFFICER- 12 HR $ 80.00 $ 960.00 $ 100.00 $ 1,200.00 $ 110.00 $ 1,320.00 10 CLEARING AND GRUBBING 1 LS $ 5,000.00 $ 5,000.00 $ - 5,000.00 $ _ 5,000.00 $ 15,000.00 $ 15,000.00 11 REMOVING ASPHALT CONC. PAVE MENT 60 SY $ 5.00 $ 300.00 $ 75.00 $ 4,500.00 $ 130.00 . $ 7,800.00 12 REMOVING PAVEMENT MARKING 270 LF $ 4.00 $ 1,080.00 '$ 10.00 $ 2,700.00 $ 15.00 $ 4,050.00 13 ROADWAY EXCAVATION INCL. HAUL 20 CY $ 35.00 $ 700.00 $ 100.00 $ 2,000.00 $ 135.00 $ 2,700.00 14 CRUSHED SURFACING BASE COURSE 40 TON $ 35.00 $ 1,400.00 S 60.00 $ 2,400.00 $ 115.00 $ 4,600.00 15 HMA CL 112" PG 64 -22 150 TON $ 200.00 $ 30,000.00 $ 200.00 $ 30,000.00 $ 250.00 $ 37,500.00 16 PLANING BITUMINOUS PAVEMENT 650 SY $ 8.00 $ 5,200.00 $ 10.00 $ 6,500.00 $ 25.00 $ 16,250.00 17 EROSION/WATER POLLUTION C ON TROL 1 FA $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 18 ESC LEAD 30 DAY $ 50.00 $ 1,500.00 s, 150.00 $ . 4,500.00 $ 70.00 $ 2,100.00 19 STORMWATER POLLUTION PREVENTION PLAN j _ 1 LS $ 5,000.00 $ 5,000.00 $ 3,500.00 $ 3,500.00 ;$ • 2,500.00 $ 2,500.00 20 RAISED PAVEMENT MARKER TYPE 1 10 HUND $ 200.00 $ 2,000.00 $ 266.00 $ 2,660.00 $ 550.00 $ 5,500.00 21 RAISED PAVEMENT MARKER TYPE 2 - 3 HUND $ 500.00 $ 1,500.00 $ 500.00 $. 5.000.00 $ 1,500.00 $ 5,000.00 $ 650.00 $ 1,950.00 $ 21,500.00 $ 21,500.00 22 PERMANENT SIGNING 1 LS $ 9,300.00 $ 9.300.00 23 PLASTIC TRAFFIC ARROW 1 EA $ 200.00 $ 200.00 $ 500.00 $ 500 .00 $ 500.00' $ 500.00 24 PAINTED WIDE LANE LINE 10,200 LF $ 2.00 $ 20,400.00 $ 0.73 $ 7,446.00 $ 2.00 $ 20,400.00 25 PLASTIC SHARED BICYCLE LANE SYMBOL _ _.. _ 35 EA . $- . 200.00 $ 7,000.00 •S 350.00 $. 12,250.00 $ 400.00 $ 14,000.00 26 PLASTIC BICYCLE LANE SYMBOL 41 : EA $ 150.00 J $ 6,150.00 $ 150.00 $ 6,150.00. •$ 250.00 $ 10,250.00 27 'PROPERTY RESTORATION 1 I FA $ 5,000.00 I $ 5,000.00 $ 5,000.00 .I $ 5,000.00 $ 5,000.00 $ 5,000.00 Certified by, Scott B. Soiseth, P.E. David Evans and Associates, Inc. TOTAL BID Oak y6:Afy P: \f \TUKA0000001010700BLD\MIC Certified Bid Tabulation 2014-08- 06.x4s CD S 156,840.00 $ 216,806.00 $ 316,670.00 Page 1 of 1 66 TRANSPORTATION COMMITTEE Meeting Minutes August 11, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building City of Tukwila a Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair; Kate Kruller, Dennis Robertson Staff: Mike Villa, Bob Giberson, Robin Tischmak, Dave Sorensen, Peter Lau, Pat Brodin CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. I. PRESENTATIONS U. BUSINESS AGENDA A. Bid Award: Cascade View Safe Routes to School Staff is seeking Council approval to award a construction bid in the amount of$279.113.00to R.L. Alia Company for the Cascade View Safe Routes to School Project. This construction ect will construct a pedestrian/bicycle trail between S 137m St and S 14Om St (along the 32»d Ave S corridor). R.L. Alia submitted the lowest of six bids and has performed work successfully for the City in the past. Staff distributed the bid tabulation at the meeting and explained that no errors were found and the bids were fairly close and the two lowest bids were under the engineer's estimate. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. B. Bid Award: Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project Staff is seeking Council approval to award a construction bid in the amount of $216,806.00 to MACNAK Construction LLC for the Tukwila MIC Smart Street Non-Motorized Project. This *construction project will CVnstruCt bicycle facilities and shared bicycle/vehicle lanes along portions of East Marginal Way Oouth, South Boeing Access Road and Airport Way South. The project corridor extends from SR 599 on the south end to the city Iimits to the north end on Airport Way South. MACNAK Construction LLC submitted the lower of two bids with both bids being over the engineer's estimate; however the bid is well under the $500.000 budgeted. MACNAK Construction LLC has performed work successfully for other agencies in Washington, including the $1.1 million Staircase Rapids Suspension Bridge in the Olympic National Park. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. C. Consultant Agreement: Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non- Motorized Project Staff is seeking Council approval to enter into a consultant agreement with AECOM in the amount of $57.960.44 for construction management services on the Tukwila M|{} Smart Street Non- Motorized Project. AECOM was selected due to their unique knowledge and experience with the City best suited for this project. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. D. Grant Applications: Washington State Transportation Improvement Board Staff is seeking Transportation Committee approval to submit two grant applications to the Washington State Transportation Improvement Board. The two grant applications are 53rd Avenue South (residential street improvement from G 137 m Otto S 144 m St) and Andover Park East (8tnander Blvd toTukwila Pkwy). UNANIMOUS COMMITTEE APPROVAL 68 COUNCIL AGENDA SYNOPSIS 111 1/,, 1)ale Prtpared b A ,t(ryorf review CoHnci/ review 08/18/14 _4o, BG*'. .) 0 R(.'obilron ArtgOatt, Li )rdinaihe ;IN Date I1 1311 1 ti Arts; Date 'ilblzt 1 letireng Alit; Dale Olho ,1M; I )6/ \[tg SO YV.)( )R — C ollthil V1,13,or I IR ri /)( f) LIJ l'Inante L1 I ire II 11' fl I'c'---R fl Polite P1,17 SI,( )\ Y. )1e,, This contract is for construction management services for the Tukwila , 11\1\1\10 Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project. Three consultant firms were short-listed from the MSRC Consultant Works Roster and AECOM Technical Services was chosen as the most qualified. The construction contract will be awarded this same night. Council is being asked to approve the contract with AECOM in the amount of $57,960.44. 1 \ 11 \\ 1 1) 1/' (J. AV NItg E cA&I, (,,,t, Ell 1,6,s (.mt, 111111E1e,, Cinte n Art,, Comm E Park,, 1)V11: 08/11/14 CONIMI IIEE Transportation ( Comm El] Planning Comm (,1 LAIR: ALLAN EKBERG RECOMMENDATI ONS: Si' ( r\,',( )1/\1 (( )\1,\111'11 ITEM INFORMATION ITEM No. 4.E. CAS NI ' \Ilil R SI \I I Si ( lNY )It BOB GIBERSON )1(( ,IN 11 Ac,1 N1) \ 1) \ 11 08/18/14 ,\(,1 \!) \ 111 \Ili 11 i Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project Construction Management Agreement with AECOM Technical Services , \ 1 ( t )R \ / )/ t ill )ion \ttg Dam. Motion 1) it' 08/18/14 0 R(.'obilron ArtgOatt, Li )rdinaihe ;IN Date I1 1311 1 ti Arts; Date 'ilblzt 1 letireng Alit; Dale Olho ,1M; I )6/ \[tg SO YV.)( )R — C ollthil V1,13,or I IR ri /)( f) LIJ l'Inante L1 I ire II 11' fl I'c'---R fl Polite P1,17 SI,( )\ Y. )1e,, This contract is for construction management services for the Tukwila , 11\1\1\10 Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project. Three consultant firms were short-listed from the MSRC Consultant Works Roster and AECOM Technical Services was chosen as the most qualified. The construction contract will be awarded this same night. Council is being asked to approve the contract with AECOM in the amount of $57,960.44. 1 \ 11 \\ 1 1) 1/' (J. AV NItg E cA&I, (,,,t, Ell 1,6,s (.mt, 111111E1e,, Cinte n Art,, Comm E Park,, 1)V11: 08/11/14 CONIMI IIEE Transportation ( Comm El] Planning Comm (,1 LAIR: ALLAN EKBERG RECOMMENDATI ONS: Si' ( r\,',( )1/\1 (( )\1,\111'11 )1J\. Public Works 1 Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE 1, \ I'l NI )111 RI RI (,)1 '11(1 1) AMOUNT BUDGFTED APPROPRIATION REQUIRED $57,960.44 $58,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 26, 2014 CIP) oMillents: MTG. DATE RECORD OF COUNCIL ACTION 08/18/14 MTG. DATE 1 ATTACHMENTS 08/18/14 Informational Memorandum dated 08/08/14 CM Consultant Selection Scoring Sheet Page 26, 2014 CIP CM Consultant Agreement Minutes from the Transportation Committee meeting of 08/ / 4 69 70 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Directo BY: Peter Lau, Senior Program Manager DATE: August 8, 2014 SUBJECT: Tukwila MIC Smart Street Non-Motorized Project Project No. 91310406 Construction Management Consultant Selection and Agreement ISSUE Approve consultant agreement with AECOM Technical Services for construction management (CM) services. BACKGROUND As internal City CM staff has been devoted to other on-going construction projects, a CM consultant firm was proposed to assist with inspection and construction engineering for the Tukwila MIC Smart Street Non- Motorized Project. The construction bid opening was on August 6, 2014 and will be awarded along with this consultant management contract, Construction is anticipated to begin in the early September, DISCUSSION City project staff reviewed the Municipal Research and Services Center (MRSC) Consultant Roster and short-listed three firms capable of performing the desired CM services, Based on the enclosed consultant selection scoring sheet, AECOM was determined to be the most qualified firm to perform the CM work, AECOM offers CM and design services on a wide range of transportation modes including highways, bridges, transit, rail, ports, harbors, marine facilities, airports and airlines. FISCAL IMPACT A cost has been negotiated with AECOM for $57,960.44, which is reasonable for the size and scope of this Federally-funded project. A material testing sub-consultant is also included in this CM service proposal, The CM budget is $58,000,00 (see page 26 of 2014 CIP). An in-house CM project manager has been assigned to work with the proposed consultant's inspector and documentation control specialist to successfully complete the Tukwila MIC Smart Street Non-Motorized Project, RECOMMENDATION Council is being asked to approve the construction management consultant agreement with AECOM Technical Services in the amount of $57,960,44 for the Tukwila MIC Smart Street Non-Motorized Project and consider this item on the Consent Agenda at the August 18, 2014 Regular Meeting. Attachments: CM ConsuOtant Selection Scoring Sheet Page 26, 2014 CIP CM Consultant Agreement with AECOM NLTW Eng1PROJECTS1A- FtW & RS Pro MIC Smart Street Non-Motorized Project (91310406)1Contrucbon - City use only1CM Consultant Selection1Info Memo for AECOM CM contract, 08-08-14 gl.docx 71 72 CONSTRUCTION MANAGEMENT CONSULTANT SELECTION MIC Smart Street Non - motorized Project Finalized on July 22, 2014 Notes: * For each category, highest score is 4, with the lowest or worst score at 1. * Consultant with the highest score is ranked the best. * The scoring above are based on the State of Qualifications from each Firm on the Municipal Research and Services Center (MRSC) Rosters as of 7- 15 -14, and each Firm's response to the City's 4 questions via a 7 -15 -14 email. The MRSC web site is http: / /www.mrscrosters.org/ W: \PW Eng\PROJECTS\A- RW & RS Projects \Tukwila MIC Smart Street Non - Motorized Project (91310406) \Construction - City use only \CM Page 1 of Consultant Selection \CM Consultant evaluation matrix, 7- 15- 14.xls 73 David Evans & Associates AECOM Parametrix (1) Firm Expertise and Experience on Similar Construction Project 3 3 3 (2) Qualification and Experience for the Federal -Aid Project Documentation Consultant 3 4 3 (3) Qualification and Experience for the Federal -Aid Project Inspector 3 3 3 (4) Availability of the Documentation Consultant and Inspector to this Project 4 4 4 (5) Ability to quickly create a Record of Materials for this Federal -Aid Project 3 4 2 TOTALS 16 18 15 Notes: * For each category, highest score is 4, with the lowest or worst score at 1. * Consultant with the highest score is ranked the best. * The scoring above are based on the State of Qualifications from each Firm on the Municipal Research and Services Center (MRSC) Rosters as of 7- 15 -14, and each Firm's response to the City's 4 questions via a 7 -15 -14 email. The MRSC web site is http: / /www.mrscrosters.org/ W: \PW Eng\PROJECTS\A- RW & RS Projects \Tukwila MIC Smart Street Non - Motorized Project (91310406) \Construction - City use only \CM Page 1 of Consultant Selection \CM Consultant evaluation matrix, 7- 15- 14.xls 73 74 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Tukwila MIC Smart Street Non-Motorized Project Project No 91310406 Design and construct bicycle anes/facilities on the corridor of East Marginal Way S (Tuk Blvd DESCRIPTION: to Boeing Access Rd) and Airport Way (BAR to NCL). Manufacturing/Industrial Cemer(M|C) Non-motorized irnprovements are desired throughout the City to reduce traffic congestion and offe JUSTIFICATION: alternative modes of travel. STATUS: New project for the 2014 2019 CIP. MAINT. IMPACT: Minimal impact, additional pavement mark ngaand minor asphalt widening to maintain, COMMENT: A federal CMAQ grant has been awarded for $104,838 in design funds and $482,047 for construction. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2019 2016 2017 2018 BEYOND TOTAL EXPENSES Design 58 64 122 LanU(R/VV ) 0 Const. Mgmt. 58 58 Construction 500 500 TOTAL EXPENSES 0 58 622 0 0 O 0 0 0 680 FUND SOURCES Awarded Grant 50 537 587 Proposed Gran 0 Mitigation Actual 0 Traffic mpact Fees 0 City Oper. Revenue 0 8 85 0 0 0 0 0 0 95 TOTAL SOURCES 0 58 622 0 0 0 0 0 0 680 r � Project Location 2014 2019 Capita Improvement Program 26 76 Local Agency Standard Consultant Agreement Consultant/Address /Telephone AECOM Technical Services 710 Second Avenue, Suite 1000 Seattle, WA 98104 206.624.9349 0 Architectural /Engineering Agreement ❑ Personal Services Agreement Agreement Number Project Title And Work Description City of Tukwila - MIC Smart Street Non - Motorized Project Federal Aid Number CM -9917 (022) Agreement Type (Choose one) ❑ Lump Sum Lump Sum Amount $ % F2 Cost Plus Fixed Fee Overhead Progress Payment Rate DBE Participation cyo Overhead Cost Method ❑ Actual Cost ❑ Actual Cost Not To Exceed % • Yes CI No Federal ID Number or Social Security Number 95- 2661922 ❑ Fixed Overhead Rate % Do you require a 1099 for IRS? 0 Yes • No Completion Date March 1, 2015 Fixed Fee $ 5,889.37 ❑ Specific Rates Of Pay ❑ Negotiated Hourly Rate ❑ Provisional Hourly Rate ❑ Cost Per Unit of Work Total Amount Authorized $ Management Reserve Fund $ Maximum Amount Payable $ 57,960.44 57,960.44 Index of Exhibits (Check all that apply): ® Exhibit A -1 Scope of Work ❑ Exhibit A -2 Task Order Agreement ❑ Exhibit B -1 DBE Utilization Certification ❑ Exhibit C Electronic Exchange of Data ❑ Exhibit D -1 Payment - Lump Sum ® Exhibit D -2 Payment - Cost Plus ❑ Exhibit D -3 Payment - Hourly Rate ❑ Exhibit D -4 Payment - Provisional ® Exhibit E -1 Fee - Lump/Fixed/Unit ❑ Exhibit E -2 Fee - Specific Rates ❑ Exhibit F Overhead Cost ❑ Exhibit G Subcontracted Work ❑ Exhibit G -1 Subconsultant Fee THIS AGREEMENT, made and entered into this ❑ Exhibit G -2 Fee -Sub Specific Rates ❑ Exhibit G -3 Sub Overhead Cost ® Exhibit H Title VI Assurances ® Exhibit I Payment Upon Termination of Agreement ® Exhibit J Alleged Consultant Design Error Procedures ® Exhibit K Consultant Claim Procedures ❑ Exhibit L Liability Insurance Increase ® Exhibit M -1 a Consultant Certification ® Exhibit M -lb Agency Official Certification ® Exhibit M -2 Certification - Primary ® Exhibit M -3 Lobbying Certification ® Exhibit M -4 Pricing Data Certification ❑ App. 31.910 Supplemental Signature Page between the Local Agency of City of Tukwila day of , 2014 , and the above organization hereinafter called the "CONSULTANT ". DOT Form 140 -089 EF Revised 09/2013 Page 1 of 8 , Washington, hereinafter called the "AGENCY" , 77 WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he /she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: 1 General Description of Work The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor, and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. 11 Scope of Work The Scope of Work and projected level of effort required for this PROJECT is detailed in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. 111 General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and /or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY and /or such Federal, State, Community, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. The CONSULTANT, and each SUBCONSULTANT, shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The CONSULTANT, and each SUBCONSULTANT, shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT- assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT that may result in the termination of this AGREEMENT. Participation for Disadvantaged Business Enterprises (DBE), if required, per 49 CFR Part 26, or participation of Minority Business Enterprises (MBE), and Women Business Enterprises (WBE), shall be shown on the heading of this AGREEMENT. If D/M/W BE firms are utilized, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY'S "DBE Program Participation Plan ". The mandatory DBE participation goals of the AGREEMENT are those established by the WSDOT'S Highway and Local Programs Project Development Engineer in consultation with the AGENCY. All Reports, PS &E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. Page2of8 78 IV Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or govemmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit "D" attached hereto, and by reference made part of this AGREEMENT. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A post audit may be performed on this AGREEMENT. The need for a post audit will be determined by the State Auditor, WSDOT External Audit Office and /or at the request of the AGENCY'S PROJECT Manager. VI Sub - Contracting The AGENCY permits sub - contracts for those items of work as shown in Exhibit "G" attached hereto and by this reference made part of this AGREEMENT. Compensation for this sub - consultant work shall be based on the cost factors shown on Exhibit "G." The work of the sub - consultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non - salary costs and fixed fee costs for the sub - consultant shall be substantiated in the same manner as outlined in Section V. All sub - contracts shall contain all applicable provisions of this AGREEMENT . With respect to sub - consultant payment, the CONSULTANT shall comply with all applicable sections of the Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT shall not sub - contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for sub - contracting shall create, between the AGENCY and sub- contractor, any contract or any other relationship. A DBE certified sub - consultant is required to perform a minimum amount of their sub - contracted agreement that is established by the WSDOT Highways and Local Programs Project Development Engineer in consultation with the AGENCY. VII Employment The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a Page 3 of 8 79 third party as a consequence of any act or omission on the part of the CONSULTANT'S employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part -time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the United States Department of Transportation, or the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII Nondiscrimination During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest agrees to comply with the following laws and regulations: Title VI of the Civil Rights Act of 1964 (42 USC Chapter 21 Subchapter V Section 2000d through 2000d -4a) Federal -aid Highway Act of 1973 (23 USC Chapter 3 Section 324) Rehabilitation Act of 1973 (29 USC Chapter 16 Subchapter V Section 794) Age Discrimination Act of 1975 (42 USC Chapter 76 Section 6101 et seq.) Civil Rights Restoration Act of 1987 (Public Law 100 -259) American with Disabilities Act of 1990 (42 USC Chapter 126 Section 12101 et. seq.) 49 CFR Part 21 23 CFR Part 200 RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "H" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "H" in every sub - contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit "I" for the type of AGREEMENT used. No payment shall be made for any work completed after ten (10) days following receipt by the CONSULTANT of the Notice to Terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. Page 4 of 8 80 In such an event, the amount to be paid shall be determ ined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth above. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT'S failure to perform is without the CONSULTANT'S or it's employee's default or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the PROJECT, or dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. This subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCY'S concurrence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X Changes of Work The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. XI Disputes Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided, however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to de novo judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J ", and disputes concerning claims will be conducted under the procedures found in Exhibit "K ". XII Venue, Applicable Law, and Personal Jurisdiction In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington, situated in the county in which the AGENCY is located. Page 5 of 8 81 XIII Legal Relations The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This contract shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall indemnify and hold the AGENCY and the STATE and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its obligations under this AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY or the STATE against and hold harmless the AGENCY or the STATE from claims, demands or suits based solely upon the conduct of the AGENCY or the STATE, their agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S agents or employees, and (b) the AGENCY or the STATE, their agents, officers and employees, this indemnity provision with respect to (I) claims or suits based upon such negligence (2) the costs to the AGENCY or the STATE of defending such claims and suits shall be valid and enforceable only to the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT'S agents or employees. The CONSULTANT'S relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT'S own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the PROJECT. Subject to the processing of a new sole source, or an acceptable supplemental agreement, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000) per occurrences and two million dollars ($2,000,000) in the aggregate for each policy period. C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance secured by the CONSULTANT, the AGENCY will be named on all policies as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by the AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT'S professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million ($1,000,000) dollars, whichever is the greater, unless modified by Exhibit "L ". In no case shall the CONSULTANT'S professional liability to third parties be limited in any way. Page 6 of 8 82 The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY and the STATE may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIV Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment ", hereafter referred to as "CLAIM ", under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A) and (B) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XVI Federal and State Review The Federal Highway Administration and the Washington State Department of Transportation shall have the right to participate in the review or examination of the work in progress. XVII Certification of the Consultant and the Agency Attached hereto as Exhibit "M -1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "M -2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit "M -3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "M -4" Certificate of Current Cost or Pricing Data. Exhibit "M -3" is required only in AGREEMENTS over $100,000 and Exhibit "M -4" is required only in AGREEMENTS over $500,000. XVIII Complete Agreemert This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. Page 7 of 8 83 In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. By Consultant 44<e)/4 DOT 84 By Agency Page 8 of 8 MIC Smart Street Non - Motorized Project City of Tukwila Exhibit A -1 SCOPE OF SERVICES Construction Management and Contract Administration Services for the MIC Smart Street Non - Motorized Project City of Tukwila AECOM Technical Services, Inc. ( "Consultant ") proposes to provide to the City of Tukwila, Washington ( "Client ") construction management services for the MIC Smart Street Non - Motorized Project (hereinafter called "Project "). These services will include inspection, construction management, and contract administration assistance during the construction of the project as detailed in the following: I. INTRODUCTION The following scope of services is based upon the assumptions outlined herein. Associated costs are detailed in EXHIBIT E -1. Assumptions: • The proposed project team will include a part-time PM /resident engineer and document administrator; and a full -time construction inspector. • A standard working week for project staff is 40 hrs. Should the Client direct fewer hours, the Consultant will not guarantee to perform all of the scope items included in the corresponding subtask during the time spent off the project. • Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT Construction Manual. The man -hours proposed by the Consultant are an estimate only and are subject to change based on the actual construction schedule and working hours of the Contractor. • Vehicles will be charged based on leased costs, and fuel consumed. • Design by Others: It is understood and agreed that the Consultant did not prepare the Contract Documents for the project, and the Client will provide the Consultant the support of the Engineer -of- Record during the course of the Consultant's work. I. DETAILED SCOPE OF WORK Subtask 1 — Administration /Quality Control Consistent with the hours shown in EXHIBIT E -1, the Consultant shall provide overall project management and contract administration associated with the service agreement between the Consultant and the Client. This effort will include the following elements: 1.1 Prepare of Consultant invoicing and progress reporting to the Client. 1.2 Perform internal administration of the Consultant's Task Order. 1.3 Prepare any supplements to the Consultant's Task Order. 1.4 Attend pre- construction conference. 1.5 Make periodic field visits and conduct project reviews for the quality of services provided by AECOM and consistency with AECOM's project quality plan. Subtask 2 — Document Control Page 1 of 5 Updated: 8/4/2014 85 MIC Smart Street Non - Motorized Project City of Tukwila Consistent with the hours shown in EXHIBIT E -1, the Consultant shall provide document control services including the following elements: 2.1 Process; track and archive construction records including: Inspectors Daily Reports (IDR's); Requests for Information (RFI's); Submittals; Record of Materials (ROM); Requests for Approval of Materials (RAM's); Statements of Working Days. Consultant shall maintain submittal and RFI logs to track when documents are received and returned to the contractor. 2.2 Compile and review inspector pay quantity and force account records, and prepare monthly contractor progress estimates. 2.3 Review and archive project record documentation associated with prevailing wage reporting, including Requests to Sublet, Intents to Pay Prevailing Wage, Certified Payroll, Affidavits of Wages Paid, and Contractor employee wage interviews. 2.4 Review and archive Certificates of Materials Origin tracking and reconcile against the Projects Record of Materials. 2.5 Prepare and assist with 1 final regulatory audit of the construction project record. 2.6 Attend and provide minutes for the preconstruction conference and up to 5 weekly contractor construction progress meetings. 2.7 Maintain a list of approved change orders and potential change orders. Potential change orders will have a force account estimate of the extra work related to that item(s), until an approved change order is executed. 2.8 Maintain a material testing log that tracks the test date, type of material test, test result, specification requirement and action taken if a failed result is received from the material testing consultant. Subtask 3 — Field Inspection The Consultant shall provide construction inspection services for up to 25 full -time days, consistent with the hours shown in EXHIBIT E -1. This effort will include the following elements: 3.1 Prepare daily construction reports recording the contractor's operations performed for each day the Consultant is on site; measure the quantities of materials installed, log equipment and staff present, weather conditions, and any observed problems or construction issues. 3.2 Prepare Daily Payment Notes, Statements of Working Days, and Force Account Records (if necessary). 3.3 Respond to contractor questions which may arise as to the quality and acceptability of furnished materials or work performed. 3.4 Respond to general questions raised by adjacent property owners, businesses, or general public. Complaints or detailed questions shall be referred to the Client. 3.5 Prepare field records and documents in accordance with Projects Record of Materials. 3.6 Coordinate with Resident Engineer and Client for changes and updates to the ROM. 3.7 For each day the Consultant is on site, provide photographs of traffic control set -up and work activities during the course of construction. Photographs will be in digital format and cataloged by date. 3.8 Facilitate coordination with property owners, businesses, Utilities, and other project stakeholders. 3.9 Facilitate the Contractor's coordination of existing utilities within the project boundaries. 3.10 Review the Record of Materials (ROM) against the material testing results provided by the Project's material testing consultant, and advise the Contractor accordingly. 3.11 Monitor the Contractor's compliance with water quality permits and the requirements of the TESC and SPCC Plans. Page 2 of 5 updated: 8/4/2014 86 MIC Smart Street Non - Motorized Project City of Tukwila 3.12 Attend weekly construction meetings up to 5 weekly meetings. 3.13 The Construction Inspector shall review monthly pay estimates with the Contractor and provide recommendations to the Resident Engineer and Client. 3.14 Review the Contractor's construction record drawings on a weekly basis. Upon project completion, verify Contractor provided markups accuracy and forward to the Client. The Consultant Inspector will track and record field changes on drawings and use this information to verify the Contractor's construction record drawings. 3.15 Participate in the Project's final inspection and assist in developing a list of any remaining deficiencies. 3.16 Attend pre- construction conference. 3.17 For the days present on site, the construction inspector shall observe day -to -day construction activities. By providing inspection oversight, the Consultant shall assume no responsibility for proper construction techniques or job site safety but will report to the Contractor and Client any known public safety concerns immediately. The presence of the Consultant's personnel at the construction site is for the purpose of providing to the Client a greater degree of confidence that the completed work will generally conform to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the Construction Contractor. 3.18 The Consultant will endeavor to protect all parties against defects and deficiencies in the work of the Contractor, but cannot guarantee the Contractor's performance and shall not be responsible for construction means, methods, measurements, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the Construction Contractor and any subcontractors. Subtask 4 — Construction Management Provide construction management services, consistent with the hours shown in EXHIBIT E -1. This effort will include the following elements: 4.2 Supervise the Consultant's field personnel assigned to the project. 4.3 Liaison between the Contractor's management and the Client's management personnel, acting as the direct point of contract for both parties. 4.4 Organize and chair the Pre - construction conference 4.5 Review and approve daily construction reports prepared by the construction inspector. 4.6 Respond to contractor questions which may arise as to the quality and acceptability of furnished materials, work performed, and to general questions raised by adjacent property owners or general public. 4.7 Respond to Contractor RFI's, and defer to the Engineer of Record for a response when appropriate. 4.8 Review Contractor submittals, and defer to the Engineer of Record for a review when appropriate. 4.9 Review the Record of Materials (ROM) against the material testing results provided by the Project's material testing consultant, and advise the Contractor accordingly. 4.10 Review the Contractor's baseline project schedule, and then monitor that schedule throughout the course of the project for compliance with the provisions of the Contract. Monitoring shall include review of periodic schedule updates submitted by the Contractor. 4.11 Facilitate coordination between the Contractor, Client and project stakeholders regarding status and issues of construction activities. 4.12 Facilitate utility coordination for existing and new utility improvements. 4.13 Chair up to 5 weekly construction meetings. Page 3 of 5 Updated: 8/5/2014 87 MIC Smart Street Non - Motorized Project City of Tukwila 4.14 Prepare official correspondence to the Contractor and issue upon the Client's approval. 4.15 Issue field directives and stop work notices to the Contractor when necessary, with the Client's approval. 4.16 Issue Correction Notices when appropriate. 4.17 Review monthly pay estimates with the Contractor and provide recommendation to the Client for release of payment. 4.18 Supervise contract close -out activities including as -built drawings, final payment, and completion notices. Consultant shall provide the Client, at contract close -out, construction records to the all applicable funding agencies. 4.19 The Consultant shall assume no responsibility for proper construction techniques or job site safety but will report to the Contractor and Client any observed public safety concerns immediately. The presence of the Consultant's personnel at the construction site is for the purpose of providing to the Client a greater degree of confidence that the completed work will generally conform to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the construction Contractor. 4.20 The Consultant will endeavor to protect all parties against defects and deficiencies in the work of the Contractor, but cannot guarantee the Contractors' performance and shall not be responsible for construction means, methods, measurements, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the construction contractor and any subcontractors. Subtask 5 — Public Outreach / Client Meetings The Consultant's construction inspector shall provide limited assistance with project outreach consistent with the following: The Consultant shall, under direction of the Client, assist with delivering informational flyers for the upcoming construction activities, road closures, temporary traffic controls, and other pertinent information. The Consultant shall also assist the Client in responding to questions and issues raised by private citizens and local businesses relative to the Project. Subtask 6 — Materials Testing The Consultant will retain a materials testing subconsultant to perform soil and concrete testing which includes: gradations, in -place soil density, Proctor compaction tests, and asphalt compaction. These services are budgeted as an allowance and the actual costs of the testing effort may vary. The Consultant shall advise the Client regarding the status of the materials testing budget to allow funds to be adjusted as necessary. Subtask 7 — Survey Verification None. Subtask 8 — Change Order Resolution The Consultant shall provide services up to 8 hours for preparing change order packages, this includes independent cost estimates (ICE), change order forms; and, force account records. Subtask 9 — Claims /Disputes Support No services are provided under this section. III. Consultant Deliverables; including but not limited to: Inspector Daily Reports ii. Construction Photographs - 1 Set Page 4 of 5 88 Updated: 8/4/2014 MIC Smart Street Non - Motorized Project City of Tukwila iii. Weekly Meeting Minutes and Agendas iv. Submittal, RFI, and Material Testing Logs v. Change Order and Potential Change Order Log vi. Declaration of Substantial Completion vii. Monthly Contractor Pay Requests with field note record and quantity documentation viii. Punch -lists and tracking documentation ix. Physical Completion Letter and Recommendation of Final Acceptance Letter x. All Project Records received from the Contractor described under Subtask 2 xi. Other records generated as a result of this Contract, when demanded by the Client, or as deemed necessary by a public record request. xii. Preparation of the Record of Materials (ROM) IV. Responsibilities of the Client Provide CM oversight and approval authority for all construction activities. ii. Manage the Designer -on- Record team as part of the Project Designer's on -call design support and architectural submittal review. iii. Process all contract documents through the City's approval process (e.g. CM services invoices, construction contract, monthly pay estimates, change order execution, cost reduction proposals, time extensions, etc.). iv. Provide preferred forms and formats, and filing structure to the Consultant. v. Oversee the Consultant on conducting schedule evaluation, monitoring, and evaluate Time Impact Analysis for changes. vi. Provide and assist the Consultant in utility coordination with third -party utilities under project specific or franchise agreements. vii. Review the Pre - Construction Conference agenda and all hand -out materials, before the Consultant conducts the Pre - Construction Conference. viii. Coordinate and schedule any public meetings required before, during and after construction. ix. Provide operations & maintenance interface with other City Staff for ongoing project issues. x. Provide CM tools for Team use including: Project ROM, IDR, Project File Index, Change Order, Force Account tracking and Pay Estimate forms. Page 5 of 5 Updated: 8/4/2014 89 Exhibit D -2 Payment (Cost Plus a Fixed Fee) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in Section II, "Scope of Work." The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, overhead, direct non - salary costs, and fixed fee. I . Direct Salary Costs: The Direct Salary Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Overhead Costs: Overhead Costs are those costs other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the rate shown in the heading of this AGREEMENT under "Overhead Progress Payment Rate." Total overhead payment shall be based on the method shown in the heading of the AGREEMENT. The two options are explained as follows: a. Fixed Rate: If this method is indicated in the heading of the AGREEMENT the AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT. b. Actual Cost: If this method is indicated in the heading of the AGREEMENT the AGENCY agrees to reimburse the CONSULTANT the actual overhead costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANTS cost estimate and the overhead computation is shown in Exhibit "E" attached hereto and by this reference made part of this AGREEMENT. When an Actual Cost method is used, the CONSULTANT (prime and all sub - consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal year, an overhead schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the overhead rate for billing purposes. It shall be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's overhead cost to reflect the actual rate. DOT Form 140 -089 EF Exhibit D -2 Revised 6/08 90 Failure to supply this information by either the prime CONSULTANT or any of their sub - consultants shall cause the AGENCY to withhold payment of the billed overhead costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY, STATE and /or the Federal Government may perform an audit of the CONSULTANT'S books and records at any time during regular business hours to determine the actual overhead rate, if they so desire. 3. Direct Non - Salary Costs: Direct Non -Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and sub - consultant costs. a. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the AGENCY'S Travel Rules and Procedures. However, air, train, and rental car costs shall be reimbursed in accordance with 48 CFR Part 31.205 -46 "Travel Cost b. The billing for Direct Non -Salary Costs shall include an itemized listing of the charges directly identifiable wh the PROJECT. c. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. d. All above charges must be necessary for the services provided under this AGREEMENT. 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in the heading of this AGREEMENT under Fixed Fee. This amount does not include any additional Fixed Fee, which could be authorized from the Management Reserve Fund. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person - hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled "Termination of Agreement." 5. Management Reserve Fund: The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed 91 the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the Management Reserve Fund shall be made in accordance with Section XIV, "Extra Work. "6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIV, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the calculated overhead and fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct Salary, Direct Non - Salary, and allowable Overhead Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed salary costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS &E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. D. Inspection of Cost Records: The CONSULTANT and their sub - consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three (3) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three (3) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. 92 Exhibit E -1 City of Tukwila - MIC Smart Street Non - Motorized Project Consultant Fee Estimate for Engineering Contracts AXOM AECOM Labor - Home Office Employee Classification Hours Rate Cost Mike Horton PM / RE 100.00 $ 72.43 $7,243.00 100.00 $7,243.00 $7,243.00 Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 147.56% x $7,243.00 $10,687.77 Fee Fee Rate x DSC of 30.00% x $7,243.00 $2,172.90 Labor Subtotal - Home Office $20,103.67 AECOM Labor - Field Office Employee Classification Hours Rate Cost Silvia Manescu Documentation 100.00 $ 40.12 $4,012.00 Robert Moody Inspection 204.00 $ 41.06 $8,376.24 Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 117.16% Fee Rate x DSC of 30.00% Labor Subtotal - Field Office Fee: Labor Subtotal Reimbursable Vehicles - Mileage Expenses Subconsultant Materials Testing Allowance Surveying Total DSC x x 304.00 $12,388.24 $12,388.24 $12,388.24 $12,388.24 $14,514.06 $3,716.47 $30,618.77 $50,722.44 Cost $ 3,838.00 $ 1,000.00 $4,838.00 Cost $ 2,400.00 $0.00 $2,400.00 SubTotal $57,960.44 Management Reserve Total $57,960.44 93 Exhibit F Overhead Rates Please see the attached sheets. 94 Washington State - �% Department of Transportation April 7, 2014 Memorandum TO: Stacie Kelsey, WSDOT Local Programs Manager FROM: Martha Roach, Agreement Compliance Audit Manager SUBJECT: AECOM Technical Services, Inc. Indirect Cost Rate for fiscal year end September 27, 2013 We accept the audit work performed by Cleary Government Services, LLC related to AECOM Technical Services Indirect Cost Rate for the above referenced fiscal year. Cleary Government Services audited AECOM Technical Services indirect costs for compliance with Federal Acquisition Regulations (FAR), Subpart 31; our office did not review their audit work. We were also provided with a letter from Minnesota Department of Transportation, which accepts these audited rates. Based on our acceptance of Cleary Government Services audit and the Minnesota letter, we are issuing this memo establishing the AECOM Technical Services Indirect Cost Rate for fiscal year ending September 27, 2013 home office rate at 147.56 % of direct labor and field office rate at 117.16% of direct labor. Costs billed to agreements will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the Indirect Cost Rate. If you have any questions, feel free to call me at (360) 705 -7006 or via email at roachma cr wsdot.wa.gov. Cc: Steve McKemey File DOT Form 700.000 EF 95 96 thin eso*h t ppaartme t G^M Transportaqion Office of Audit - MS 190 395 John Ireland Boulevard Saint Paul, MN 55155 March 31, 2014 John McNamara AECOMVI Technical Services, Inc. 701 Edgewater. Dr. PO Box 6236 Wakefield, MA 01880 -5371 Dear Mr. Roche: Below are the Minnesota Department of Transportation (Mn /DOT) approved overhead rates for AECOM Technical Services, Inc. for the fiscal year ended September 27, 2013. The rates, determined by a desk review conducted by representatives of Mn /DOT, are based on the audit performed by the CPA firm of Cleary Government Services, LLC. We accept the CPA audited rates. The approved home office rate of 147.56 percent of direct labor and the approved field office rate of 117.16 percent of direct labor will be applied to fiscal year 2013 labor to close out actual cost plus agreements and will be used provisionally until new rates are approved by Mn/DOT. We used the cost principles contained in Code of Federal Regulations, Title 48, Federal Acquisition Regulations (FAR), Chapter 1, Subpart 31.2 as criteria in the determination of allowable costs. Our review is not a cognizant approval in accordance with 23 CFR 172 and 23 USC 112. If you have any questions or concerns, please contact me at (651) 366 -4130. Sincerely, Bruce Kalland, CPA, CGFM External Audit Manager cc: Dawn Thompson, Mn /DOT Consultant Services Kathy Carlsten, AECOM An Equal Opportunity Employer AECOM Certification of Final Indirect Costs Fiscal Year 2013 Firm Name: AECOM Technical Services, Inc. (ATS) Indirect Cost Rate Proposal: _Home: 147.56% ; Field 117.16% Date of Proposal Preparation (mm /dd /yyyy): 3/21/2014 Fiscal Period Covered (mm /dd /yyyy to mm /dd /yyyy): September 29, 2012 to September 27, 2013 1, the undersigned, certify that 1 have reviewed the proposal to establish final indirect cost rates for the fiscal period as specified above and to the best of my knowledge and belief 1. 1.) All costs included in this proposal to establish final indirect cost rates are allowable in accordance with the cost principles of the Federal Acquisition Regulations (FAR) of title 48, Code of Federal Regulations (CFR), part 31. 2. 2.) This proposal does not Include any costs which are expressly unallowable under the cost principles of the FAR of 48 CFR 31. All known material transactions or events that have occurred affecting the firm's ownership, organization and indirect cost rates have been disclosed. Signature: Name of Certifying Official (Print): John McNamara Title: Govemment Accounting & Cost Compliance Manager Dale of Certification (mm/dd/yyyy): 3/21/2014 97 Exhibit H Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS "), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non - discrimination: The CONSULTANT, with regard to the work performed during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub - consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub - consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub - contract, including procurement of materials or leases of equipment, each potential sub - consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this AGREEMENT and the REGULATIONS relative to non - discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by AGENCY, STATE or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, STATE or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Non - compliance: In the event of the CONSULTANT'S non - compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE or the FHWA may determine to be appropriate, including, but not limited to: Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of the AGREEMENT, in whole or in part DOT Form 140 -089 EF Exhibit H Revised 6/05 98 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every sub - contract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub - consultant or procurement as the AGENCY, STATE or FHWA may direct as a means of enforcing such provisions including sanctions for non - compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub - consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. 99 Exhibit! Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. DOT Form 140 -089 EF Exhibit 1 Revised 6/05 100 Exhibit J Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and /or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1— Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Highways and Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 - Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 — Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manger and any personnel (including sub - consultants) deemed appropriate for the alleged design error(s) issue. Step 4 — Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide H &LP, through the Region DOT Form 140 -089 EF Exhibit J Revised 6/05 101 Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Step 5 — Forward Documents to Highways and Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Highways and Local Programs Engineer to H &LP for their review and consultation with the FHWA. H &LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, H &LP will request assistance from the Attorney General's Office for legal interpretation. H &LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. H &LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. 102 Exhibit K Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 — Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 — Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Highways and Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Highways and Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and /or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. DOT Form 140 -089 EF Exhibit K Revised 6/05 103 If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Step 3 — Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; Explanation regarding those areas in which the Agency does /does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 — Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Highways and Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 — Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim (s) and rationale utilized for the decision. Step 6 — Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. 104 I hereby certify that I am representative of the firm of Exhibit M -1(a) Certification Of Consultant Aejt.elt4 4,4,7 AECOM Technical Services We ell' gvel Sv,S; Moe 1 5e.c1i iwfr 98101 firm I here represent has: Project No. 91310406 Local Agency and duly authorized whose address is and that neither I nor the above (a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure the AGREEMENT; (b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. g /4,4 Date Signature DOT Form 140 -089 EF Exhibit M -1(a) Revised 6/05 105 Exhibit M -1(b) Certification Of Agency Official I hereby certify that I am the AGENCY Official of the Local Agency of City of Tukwila Washington, and that the consulting firm or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: (a) Employ or retain, or agree to employ to retain, any firm or person; or (b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Date Signature DOT Form 140 -089 EF Exhibit M -1(b) Revised 6/05 106 Exhibit M -2 Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within a three -year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (I) (B). of this certification; and D. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Firm): AECOM Technical Services y(4 (Date) DOT Form 140 -089 EF Exhibit M -2 Revised 6/05 (Si ature) President or Authorized Official of Consultant 107 Exhibit M -2 Attachment Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions AECOM Technical Services, Inc. (ATS) performs thousands of contracts each year. From time to time, occasions arise when ATS does not complete the performance of an awarded contract resulting in its termination. These situations include (i) where a client is unsuccessful in securing funding for a particular project that is then terminated, (ii) where a client terminates a contract for convenience, (iii) where ATS ceases performance for nonpayment or other breach of contract in accordance with contract terms, or (iv) for default. Within the past three (3) years, ATS (i) has not failed to complete a contract where the other party to such contract was not in breach unless the contract afforded ATS that right, and (ii) ATS has not had a contract terminated by a client wherein that termination was ultimately determined to be other than for convenience with the exception of the following instance: a) In November of 2012, AECOM received a notice from the City of Sarasota, Florida, notifying AECOM that it has terminated its contract with AECOM for the design of a sewer lift station for default. AECOM disagrees with the termination and will look to contest it. Meanwhile, AECOM is working with the City to resolve any issues in an amicable manner. 108 Exhibit M -3 Certification Regarding The Restrictions of The use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Consultant (Firm): AECOM Technical Services th DOT Form 140 -089 EF Exhibit M -3 Revised 6/05 nature) President or Authorized Official of Consultant 109 Exhibit M -4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 15.401 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403 -4) submitted, either actually or by specific identification in writing, to the contracting officer or to the contracting officer's representative in support of /1/G S,�S�i,/1/0�- itidorzij }96e.7* are accurate, complete, and current as of g 4 * *. This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal. Firm AECOM Technical Services Name Title egar44I/ 1104430," ��Qi9Siotrei rAO-! Date of Execution*** * Identify the proposal, quotation, request for price adjustment, or other submission involved, giving the appropriate identifying number (e.g., RFP No.). Insert the day, month, and year when price negotiations were concluded and price agreement was reached. ** * ** Insert the day, month, and year of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. DOT Form 140 -089 EF Exhibit M -4 Revised 6/05 110 TRANSPORTATION COMMITTEE Meeting Minutes August 11, 2O14-5:15p.rn.— Foster Conference Room, 6300 Building x'�^ '�`_.7 '7 ��%�� o � �(W��21/J -_r -' Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair; Kate Kruller, Dennis Robertson Staff: Mike Villa, Bob Giberson, Robin Tischnnah, Dave SonanSen, Peter Lou. Pat Brodin CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. I. PRESENTATIONS U. BUSINESS AGENDA A. Bid Award: Cascade View Safe Routes to School Staff is seeking Council approval to award a construction bid in the amount of $279,113.00 to R.L. Alia Company for the Cascade View Safe Routes to School Project. This construction ect will construct a pedestrian/bicycle trail between G 137 m St and S 140th St (along the 32 nd Ave S corridor). R.L. Alia submitted the lowest of six bids and has performed work successfully for the City in the past. Staff distributed the bid tabulation at the meeting and explained that no errors were found and the bids were fairly close and the two lowest bids were under the engineer's estimate. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. B. Bid Award: Tukwila Manufacturinq/Industrial Center (MIC) Smart Street Non-Motorized Froject Staff is seeking Council approval to award a construction bid in the amount of $216.806.00 to MACNAK Construction LLC for the Tukwila MIC Smart Street Non-Motorized Project. This construction project will construct bicycle facilities and shared bicycle/vehicle lanes along portions of East Marginal Way Snuth, South Boeing Access Road and Airport Way South. The project corridor extends from SR 599 on the south end to the city limits to the north end on Airport Way South. MACNAK Construction LLC submitted the lower of two bids with both bids being over the engineer's estimate; however the bid is well under the $500'000 budgeted. MACNAK Construction LLC has performed work successfully for other agencies in Washington, including the $1.1 million Staircase Rapids Suspension Bridge in the Olympic National Park. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. Consultant Agreement: Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non- Motorized Project Staff is seeking Council approval to enter into a consultant agreement with AECOM in the amount Of $57.360.44 for construction management services on the Tukwila MIC Smart Street Non- Motorized Project. AECOM was selected due to their unique knowledge and experience with the City best suited for this project. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. D. Grant Applications: Washington State Transportation Improvement Board Staff is seeking Transportation Committee approval to submit two grant applications to the Washington State Transportation Improvement Board. The two grant applications are 53m Avenue South (residential street improvement from S 137 m St to S 144 m St) and Andover Park East (Strander Blvd to Tukwila Pkwy). UNANIMOUS COMMITTEE APPROVAL. 1 11 112 COUNCIL AGI-;NDA SYNOPSIS Methrg Date Prepared by A4ay01":)"WieN Colmcdrepiew 08/18/14 BG ITEM INFORMATION ITEM No. 4.F. 113 Si \I I StuNsoit BOB GIBERSON 0111 IN \LA(I NI) \ D \ II 08/18/14 \Li m) ii \I mill Resolution Declaring 17 Vehicles and Pieces of Equipment as Surplus ( \ 1 1 ( ()ro ,(11111011 ,\Ilv,l )fil .M( )V-J d( ( wincil ,11,13(d ,\101/011 1)(Ile 08/08/14 11 e$011111011 111c 0,11( 1)( 1) Int111,(' Aliv, Date 131c1 11.(f)l)bie / re 'inn d Pulthc 1 I ec117111) ,11(f; pate 01 bY'l A/0 0,e, -- — - __ — If l'. 1 /name 1 11 Pe,-R Pofice PIF Si ,()\",()IC", The Fleet Department has identified 17 vehicles or pieces of equipment that have outlived their service life and are no longer needed by the City. All of the equipment is fully depreciated and are currently valued at $41,810.00. Most of the vehicles require extensive repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution declaring the 17 vehicles and equipment as surplus and authorize their sale. I■ I f \\ 1 f i1 CC )\\ \\ ' Mt. CA&1' ( mte 1 &S (Ante Z Irattl)ortation ()me Uttlitus ( mte Arts Comm Park> (unult Planning Comm. DA 11 08/11/14 CoNiMi ivii',N, (,I IAIR ALLAN EKBERG RECO ENDATIONS: i)( y\m)R/Aly\iIN Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE i \ pi N.DI i 1 ,R1 RI Qi [RI I) AMOIIN I BI/1)(31 II 1) APPROPRIA TION 1 I QUIRI I) $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL/FLEET 'ommenis Approximate value of 17 pieces of equipment is $41,810.00 MTG. DATE RECORD OF COUNCIL ACTION 08/18/14 MTG. DATE ATTACHMENTS 08/18/14 Informational Memorandum dated 08/08/14 Draft Resolution Exhibit A - 2014 Surplus Equipment Listing with photos Minutes from the Transportation Committee meeting of 08/11/14 113 114 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee /419 FROM: Bob Giberson, Public Works Director BY: Pat Brodin, Operations Manager DATE: August 8, 2014 SUBJECT: Resolution to Surplus City Equipment ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. BACKGROUND The Fleet Department has identified 17 pieces of equipment that have outlived their service life and are no longer needed by the City. These items still operate but in some cases require extensive repairs and are no longer used or too costly to overhaul. All of the pieces of equipment are fully depreciated and are currently valued at $41,810.00. Selling these at auction in an "as is" condition is now the most practical solution for disposal. RECOMMENDATION Council is being asked to approve the Resolution declaring the 17 pieces of equipment as surplus and authorize their sale and consider this item on the Consent Agenda at the August 18, 2014 Regular Meeting. Attachments: Draft Resolution Exhibit A Surplus Equipment Listing with Photos VVAShared Copy Only\ FLEET\Surplus \SURPLUS 2014 \ Info Memo 2014 Surplus VehiclesAocx 115 116 RAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN FLEET VEHICLES AND EQUIPMENT AS SURPLUS, AND AUTHORIZING THEIR SALE OR DISPOSAL. WHEREAS, the City of Tukwila purchased the 17 vehicles and other pieces of equipment described and illustrated on Exhibit A, which were utilized by various City departments; and WHEREAS, the 17 vehicles and other pieces of equipment described on Exhibit A have a total combined value of $41,810; and WHEREAS, the vehicles and equipment described on Exhibit A have outlived their usefulness and are no longer needed by the City of Tukwila's Fleet (Equipment Rental) Department or any other City department; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The 17 vehicles and equipment described on the attached Exhibit A are hereby declared surplus. Section 2. Fleet Department authorized to sell. The Fleet Department, as part of the City's replacement program, is hereby authorized to sell the 17 vehicles and other pieces of equipment described on Exhibit A for the best available price, or properly dispose of those items it is unable to sell. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, Assistant City Attorney Attachment: Exhibit A, Photographs and descriptions of 17 vehicles and other pieces of equipment W: \Word Processing \Resolutions \Vehicles and equipment declared surplus 7 -21 -14 TT:bjs Page 1 of 1 117 118 mAP=-IPP Unit 1072: 1997 Honda GL1500 Mileage 59,7I2. Value $3,500. ZY, 71M141 4 ' ail. .,0671001,_,„„*„,„6. -~` Unit 1127:Z003 Ford Crown Vic toha'K4ileage 114,797. Value $2,000 Unit 114I: 1997 Ford Taurus, Mileage 65,840. Transmission failure. Value $500. Unit 1195: 2000 Chevrolet Impala, Mileage 101,303. Passive security system failed, locking out key start. Value $2,100. Unit 1209: 1998 Chevrolet As n, Mileage 98'985. Rod knocking. Value $1,000. Unit 1248:l99Z%-tonGK4[ Sonoma, Mileage 65,179. Value $2,000. • Unit 1309: 1999 International Vactor 2112, Mileage 2Q,O2Z' Hours 7^I95. High pressure purnp seat failed, cracked biock on aux engine. Value $20,000. Unit 1/1t .:12d/ Ford Crown Vic oria, Mileage 98,757. Instrument cluster failure. Value $2,000. Unit l7Z3:2OO8 Ford Crown Victoria, Mil 68,623. Instrument cluster failure actual mileage /IOO,OOO. Value $2,000. 120 eage • • • »�o �� Unit 1G33:ZUO4 Toro VM3lOO'Dl rim Mower, 2,485 hours. Value $1,500. • Unit I649:1989 Toro Greens Mnwer,/�Z37 hours. Value $1,500. Unit 1061: 2OO2 Club Car [anY'AU'4,IO4 hours. Value $3,500 Stihl Back Pack Blower, Runs. Value 540 ) NMI Stihl Back Pack Blower, Runs. Value $40 Vactor 2100 Cotta Fan Transmiss,on Housing. Value $20 *(1.' 4../; Kubota 3 cylinder diesel engine Model D1105-E, 1123cc displacement. For parts. Value $35 10 Slide out aluminum trays, 22" x 44" Value $75 121 122 Transportation Committee Minutes August 11, 2014 - Page 2 E. Resolution: Surplus City Equipment Staff is seeking Council approval of a resolution authorizing the sale or disposal of seventeen pieces of equipment that have gone beyond their useful service life and are being replaced or are no longer needed. UNANIMOUS APPROVAL. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA III. SCATBd No discussion held. The August 19, 2014 meeting has been cancelled. IV. MISCELLANEOUS On Sunday morning, August 10, 2014, the Washington State Department of Transportation (WSDOT) re- striped and removed the stop signs on 51st Avenue at the SR 518 off-ramp. WSDOT relocated guardrail further away from the intersection along the SR 518 off -ramp in June 2014, allowing for this beneficial traffic revision. Staff reported that the revisions appear to be working well. Meeting adjourned at 5:45 p.m. Next meeting: Monday, August 25, 2014 _ 5:15 p.m. - Foster Conference Room Committee Chair Approval Minutes by BG, Reviewed by RT, DS 123 124 COUNCIL AGENDA SYNOPSIS ITEM INFORMATION ITEM No, 4.G. I 1 I I ,':)1'( )\,`,( )k ROBERT EATON with the OimAi\ \I ,V,i NI) \ I) \ i i . 08/18/14 Agriculture \ i \ t) \ Jiii 11111 Interlocal 08 18/14 RE 1 Orcii,ui, AM!, pale IJ Biel ,livarei All i )alt, Peible, I few-in t) ,I1./ pair - 0 eho All pale M0/i07 11A1)ah, 08/18/14 or HR I "lien( t' [err IT W-R Police 1)117 S])()\ ,,,( )10,, The City of Tukwila is partnering with eleven other agencies for population control of non- ,,':->t \iv \in migratory Canada Geese in the Puget Sound region. The program is implemented through an Interlocal Agreement with the U.S. Department of Agriculture Wildlife Services. RI \II A. 1 t coW My, 1 [ 'ultnes DA I F 08/12/14 CA&P ("Ante S Critic Transportation Cipti. Parks Conlin Planning Comm (.,( )MMITH r CI [AIR DUFFIE ( Ante Arts Conlin ITEM INFORMATION ITEM No, 4.G. I 1 I I ,':)1'( )\,`,( )k ROBERT EATON with the OimAi\ \I ,V,i NI) \ I) \ i i . 08/18/14 Agriculture \ i \ t) \ Jiii 11111 Interlocal Agreement U.S. Department of ' \ H (,( ) RY /1///1J i0ii /\11. I) 11., 08/12/14 `')1' ( )NN. )It C0/111, el ,1Ia3 Re,oledeo le ,lIiy, Odle /X /) Orcii,ui, AM!, pale IJ Biel ,livarei All i )alt, Peible, I few-in t) ,I1./ pair - 0 eho All pale M0/i07 11A1)ah, 08/18/14 or HR I "lien( t' [err IT W-R Police 1)117 S])()\ ,,,( )10,, The City of Tukwila is partnering with eleven other agencies for population control of non- ,,':->t \iv \in migratory Canada Geese in the Puget Sound region. The program is implemented through an Interlocal Agreement with the U.S. Department of Agriculture Wildlife Services. RI \II A. 1 t coW My, 1 [ 'ultnes DA I F 08/12/14 CA&P ("Ante S Critic Transportation Cipti. Parks Conlin Planning Comm (.,( )MMITH r CI [AIR DUFFIE ( Ante Arts Conlin RECOMMENDATIONS: Si ( )\ )1(/,\ t ) \II \ Parks and Recreation Unanimous Approval; Forward to Consent Agenda at Regular Meeting COST IMPACT / FUND SOURCE I, \II \DI 1 um RI QuIRI i) AmouNi 1311i)(,1 Fri) AppRopRIA 1 IoN RI ( k I $2,230 $2,230 0 Fund Source: 411.00.576.680.41.00 "ominous This expense is planned for in the annual Golf Maintenance operating budget. MTG. DATE 08/18/14 RECORD OF COUNCIL ACTION MTG, DATE ATTACHMENTS 08/18/14 Updated Informational Memorandum with statistical information dated 8/13/14 Informational Memorandum dated 08/04/14 U.S. Department of Agriculture Interlocal Agreement Minutes from the Community Affairs and Parks Committee meeting of 08/ 2/ 4 125 126 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Robert Eaton, Parks and Recreation SuperintendentA DATE: August 13, 2014 SUBJECT: Inter local Agreement with the U.S.D.A — Follow Up after CAP ISSUE Statistical information regarding the USDA Wildlife Services Program, BACKGROUND This item was presented to the Community Affairs and Parks Committee on 8/12/14, The Committee asked for a follow up memo regarding statistics of the program. DISCUSSION Six years ago there were approximately 200 Canadian Geese along the Duwamish River at Foster Golf Links. This was comprised of 24 nests with each nest having eight to ten eggs hatching every year. Since the USDA program has been utilized, this number has dropped down to only five non-migratory geese that still reside at the golf course. However, there are still approximately 12 nests where the eggs are being addled along the riverbank because each year new pairs of geese are returning to their birthplace to lay eggs. A key component to the success of this program can be attributed to the on-going efforts to stay on top of the numbers and focus on the new nests each year FINANCIAL IMPACT As mentioned in the first Memo, the regional expense for this program is $27,528 however, the City of Tukwila's portion is $2,230. RECOMMENDATION This memo is informational only. ATTACHMENTS U.S. Department of Agriculture Inter local Agreement Memo dated 8-4-14 from CAP on 8-12-14 127 128 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Robert Eaton, Parks and Recreation Superintendent DATE: August 4, 2014 SUBJECT: Interlocal Agreement with the U.S. Department of Agriculture ISSUE Seeking City Council approval to enter into an Interlocal Agreement with U.S. Department of Agriculture. BACKGROUND For the past six years, the City has contracted with the U.S. Department of Agriculture, in partnership with eleven other agencies in the Puget Sound region, for wildlife services. The purpose of this program is to manage the population of non-migratory Canada Geese. The project focus in Tukwila is along the Duwamish River at Foster Golf Links, The City strives to be fiscally responsible and partnering with other agencies for this service achieves this. DISCUSSION The U.S. Department of Agriculture is asking the City to enter into an Inter local Agreement, along with the eleven other agencies that have partnered in this program in the past, to participate in the program. FINANCIAL IMPACT The regional expense for this program is $27,528 however, the City of Tukwila's portion is $2,230. RECOMMENDATION The Community Affairs and Parks Council Committee is being asked to approve the Interlocal Agreement with the U.S, Department of Agriculture and forward to the Consent Agenda at the August 18, 2014 Regular Meeting. ATTACHMENTS U.S. Department of Agriculture Inter local Agreement 129 130 For Your Action 2014 Interlocal Agreement for Waterfowl (Canada Goose) Management Program Please Note: Final Form Ready for Your Submittal for Signature and Funding Authorization n: staffosp \dh \waterfwl \agreemnt \Inter2000 1 131 2014 INTERLOCAL AGREEMENT FOR WATERFOWL (CANADA GOOSE) MANAGEMENT PROGRAM WHEREAS, Chapter 39.34.040 RCW (Interlocal Cooperation Act) permits local government units to make the most efficient use of their powers by enabling them to communicate and cooperate with other localities on a basis of mutual advantage and thereby to provide services in a manner pursuant to forms of government organization that will accord best with recreational, park and natural resources and other factors influencing the needs and development of local communities and WHEREAS, the various agencies, cities, counties, Washington State and agencies of the Federal Government listed in Exhibit A - Page 6 of this Agreement, desire to manage waterfowl, especially Canada Geese; and WHEREAS, all parties require assistance from the Wildlife Services Program of the U.S. Department of Agriculture, to reduce negative impacts on water quality, minimize resource damage, ensure safety from disease for park visitors, and enhance other property managed; and WHEREAS, yearly surveys by Wildlife Services indicates an increasing population trend for Canada geese in Lake Washington from the previous 10 years, expanding smaller groups of geese in surrounding areas and along Puget Sound, earlier pairing and nesting activity and a larger surplus of other waterfowl species in the Seattle area; and WHEREAS, this program will be an ongoing resource management activity attempting to maintain a manageable number of birds on a year -to -year basis; and NOW, THEREFORE, in consideration of the covenants herein, it is mutually agreed as follows: SECTION I - PURPOSE The purpose of this Agreement is to provide joint funding for an egg addling program, lethal control, population monitoring and census; mainly of Canada Geese, within King, Pierce, and Snohomish Counties. This program will assist each party in communicating, maintaining, and managing public and selected and approved private site impacts of surplus waterfowl. nstaffosp \dh \waterfwl \agreemnt \lnter2000 2 132 SECTION II - SCOPE OF PROGRAM Wildlife Services (WS) will receive funds from each participating member for the continuation of an egg addling program, lethal control and evaluation during spring and summer 2014. Using best management practices WS will carry out an egg addling program, seeking as many accessible nesting areas as possible and will make every effort to minimize damage to the surrounding environment. With the assistance of Wildlife Services, the WMC members will continue a yearly program to increase monitoring activities that will enhance our location and access of nests on public and private land and to facilitate expanded egg addling program, including advertisement of an addling and nesting location hotline number for the general public and others, posters and webpage advertising and other activities to keep the public well informed of the Waterfowl Management Program. WS will also implement a program of "lethal control" as requested by the Waterfowl Management Committee, subject to the terms and conditions of a permit to be issued by the U.S. Fish and Wildlife Service. This will be done on a case by case basis in situations where an over population of Canada geese may result in an impact on human health and safety, such as potable water contamination, bird aircraft strikes, disease transmission or other situations as determined by WMC members. To request lethal control, WMC members must contact the WS District Supervisor or Assistant District Supervisor at 360 - 337 -2778. WS will work with the member agency to determine if removal is warranted and if the location is suitable for removal operations. WS will provide an annual report to the members of the WMC which will include information regarding egg addling, the general location of nests and number of eggs addled, number of geese removed, difficulties encountered and whatever other information would be valuable to the WMC. 2014 will be the twenty -first year of an egg addling program and the thirteenth year utilizing "lethal control ". All methods and tools utilized to accomplish addling and "lethal control" activities in 2013 will again be used in 2014. WS will conduct a standardized monthly goose population survey of selected area parks and will annually conduct up to six goose surveys of Lake Washington by boat. As in previous years, census counts will be expanded using staff from local agencies and participants at times and places to be specified. Survey results will be presented annually to the WMC. Where possible, educational programs such as `don't feed wildlife' and interpretive signage will be initiated to inform the public about urban Canada Geese, the associated problems, and the efforts of this committee at addressing those problems. 133 SECTION III - RESPONSIBILITIES Each party, represented on the Waterfowl Management Committee, as shown on Exhibit "A ", and incorporated by reference herein, will share in the ongoing review of the programs carried out by WS. Each party agrees that if necessary, an Oversight Committee will be appointed to monitor and report back to the general committee on a regular basis. Three members of the Committee will make up the Oversight Committee chaired by the Seattle Parks and Recreation representative. SECTION IV - COMPENSATION The total cost of the 2014 waterfowl management program shall not exceed twenty seven five hundred and twenty -eight dollars ($27,528). Each party shall contribute to the financial costs of the program as shown in Table I. SECTION V - TERM AND EXTENSION The Term of this Agreement is from January 1, 2014 to December 31, 2014. This Agreement may be extended in time, scope or funding by mutual written consent from all parties referenced herein. SECTION VI - TERMINATION This agreement may be unilaterally terminated by any of the parties referenced herein or Wildlife Services upon presentation of written notice to the Oversight Committee at least 30 days in advance of the severance date shown in Section V. Should termination of this agreement occur without completion of the egg addling, each party shall pay only its' pro rata share of any expenses incurred under the agreement at the date of the termination, and each party shall receive copies of all products resulting from the addling activities up to the time of the termination. SECTION VII - DELIVERABLE Using best management practices Wildlife Services will carry out an egg addling program, seeking as many accessible nesting areas as possible and will make every effort to minimize damage to the surrounding environment. Field conditions or changing conditions may increase or decrease the number of eggs addled from previous years' totals. Eggs will be coated with vegetable oil on dates to be determined by USDA - Wildlife Services. Lethal control will be implemented as requested and the total numbers are established by the U.S. Fish and Wildlife Service Permit. Participants will receive a report on the number of eggs addled and geese euthanized in 2014. 4 134 SECTION VIII - FILING As provided by RCW 39.34.040, this agreement shall be filed prior to its entry and force with the City or County Clerks of the participating parties, the County Auditor and the Secretary of State, and, if found to be necessary, with the State Office of Community Affairs as provided by RCW 39.34.120. SECTION IX - LIABILITY Each party to this agreement shall be responsible for damage to person or property resulting from the negligence on the part of itself, its employees, its agents or its officers. No party assumes any responsibility to another party for the consequences of any act or omission of any person, firm, or corporation not at party to this agreement. 5 135 EXHIBIT A 2013 WATERFOWL MANAGEMENT COMMITTEE PARTICIPANTS City of Bellevue Dan Acker City of Kent — Riverbend Golf Course .Dave Owen City of Kirkland Jason Filan City of Mountlake Terrace Curt Brees Port of Seattle — Seattle- Tacoma International Airport Steve Osmek City of Renton Kelly Beymer City of SeaTac Roger Chouinard Tacoma MetroParks .Marina Becker City of Tukwila — Foster Golf Links .Curt Chandler City of Woodinville Amy Ernsminger Seattle of Parks and Recreation Barbara DeCaro University of Washington Charles Easterberg U.S.D.A. Wildlife Services Roger Woodruff U.S. Fish and Wildlife Service Brad Bortner 6 136 TABLE I AGENCIES CONTRIBUTIONS City of Bellevue 2230 City of Kent 2230 City of Kirkland 2230 City of Mountlake Terrace 2230 Port of Seattle — SeaTac Airport 2230 City of Renton 2230 City of SeaTac 2230 Tacoma MetroParks 2230 City of Tukwila — Foster Golf 2230 Links City of Woodinville 2230 Seattle Parks and Recreation 2998 University of Washington 2230. All checks will be made payable to the USDA - APHIS -WS, earmarked for the Wildlife Services and sent to the following addresses: Mr. Roger Woodruff State Director - Wildlife Services Program U.S. Department of Agriculture 720 O'Leary Street Northwest Olympia, Washington 98502 (360) 753 -9884 In case of procedural questions regarding this project, please contact: Roberta Bushman, Administrative Officer Wildlife Services Program (360) 753 -9884 FAX: 753 -9466 For questions regarding implementation of control measures and census, please contact: District Supervisor 360- 337 -2778 SECTION X. - SEVERABILITY ...If any section of this agreement is adjudicated to be invalid, such action shall not affect the validity of any section so adjudged. This agreement shall be executed on behalf of each party by its authorized representative. It shall be deemed adopted upon the date of execution by the last so authorized representative. 7 137 This agreement is approved and entered into by the undersigned county and local government units, university and other private parties. City of Bellevue By: Port of Seattle — Seattle- Tacoma International Airport By: Patrick Foran, Director of Parks and Community Services Date: Mark Reis, Airport Director Date: City of Kent By: Seattle Department of Parks and Recreation By: John Hodgson, Director Date: Christopher Williams, Acting Superintendent Date: City of Kirkland By: City of SeaTac By: Todd Cutts, City Manager Date: Kurt Triplett, City Manager Date: City of Mountlake Terrace By: Tacoma MetroParks By: John J. Caulfield, City Manager Date: Steve Knauer, Director, Parks and Building Services Date: City of Renton By: City of Tukwila By: Denis Law, Mayor Date: Jim Haggerton, Mayor Date: City of Woodinville By: University of Washington By: Richard A. Leahy, City Manager_ Date: Jude Van Buren Director of Environmental. Health & Safety Date: 8 138 When the district began looking for alternatives for after school programming, contact was made to the YMCA, who then reached out to the City's Parks and Recreation department to discuss the possibility of working jointly to meet the needs of Tukwila's students. The YMCA served over 2,000 students last year in 4 different school districts, and are very excited about the opportunity to provide services in Tukwila. They are impressed with the excellent reputation and experience of Parks and Rec. staff, and enthusiastic about a partnership that addresses both academic and enrichment services for kids. Mr. Phillips explained that it takes years to develop relationships with families, and the Parks and Recreation staff already have an excellent reputation throughout the district, which will make the program much more effective from the beginning. The Committee asked for additional financial background and comparisons of cost, prior to the next discussion. Ms. Gengler expressed concerns regarding the role of staff in the selection process and whether this could be considered a conflict of interest. The City has funded after school programming for many years at a cost of $100,000/year, and has received monthly reports from the contracted provider. Staff will collect input from the City Attorney regarding this matter. UNANIMOUS CONSENT — FORWARD TO AUGUST 18, 2014 REGULAR MEETING. C. Interlocal Agreement — U.S. Dept. of Agriculture's Wildlife Services The City is being asked to enter into an Interlocal Agreement along with eleven other agencies, to * participate in the program managing population of non-migratory Canada Geese. The City's portion of this regional program is $2,230. Staff was asked to provide additional information regarding the number of geese being eliminated. This information will be forthcoming. UNANIMOUS CONSENT. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. D. Plan for transitioninq the Tukwila Pool Metropolitan Park District (MPD), from using a contracted operator (City of Tukwila) to a self-operating model. Staff discussed a draft summary of support services responsibilities that will transition to the Metropolitan Pool District. The goal of the City is to help facilitate a professional, smooth transition of this work. Specific details regarding computer equipment and other items will need to be worked out with the MPD Executive Director as things progress. The list provided is a "draft" and will continue to be edited as needed. Ms. Zaputil suggested discussions with Public Works to ensure the City does not lose any contract services (i.e. the cancellation of garbage service at the Pool). Staff indicated that they are working on a list of items that will require City Council action. That list will be forthcoming. INFORMATION ONLY Meeting adjourned at 7:02 p.m Next meeting: Tuesday, August 26, 2014, 5:30 p.m. C_ Committee Chair Approval Minutes by JT 139 140 COUNCIL AGI-WDA S YNOPSIS 1 nilia/s Alectiq Date Propired bj, A4avor'f /0/1 OP (' :0utz(11 review 08/18/14 BG A Lig V10.(1011 Unto 08/18/14 » 1 IR Re ■ 01111/ 011 I/o I)( 1) 01"11111nce 1N, I We r„ 122,,n(1 Publz, I it'anq ,1 11g, Orile 1)/R NIA( — Other 111. Dell? S I) ( i\( ,`,( )R (wino// 1 1 A1( gor r i'lnante 1 IT Pal' Su( i\i,t iltl, The City is seeking approval from granting agencies to sell a portion of the existing project Sti\i\I \Ri site and acquire a larger piece of property that is more viable for habitat restoration. In order to complete the approval process, the City must provide a revised design that shows the planned improvements in the proposed exchange area. The design of the proposed exchange area was not part of the original design scope of work. The cost for the consultant to rovide the revised desi s n is $5,047.50. I \ 11 V(1 t i'l ITEM INFORMATION ITEM No. 4.H. 141 Si \II Si)( )Ns( >it BOB GIBERSON Gardens - Contract Amendment No. 4 ()R1(,1,\ \I \(,I m) \ I) \II 08/18/14 A , 1 \ 1 ) \ 111 \ 1 1 111 1 Duwamish (, \11(,( iin i I Di (1111/011 A I/o 1),ile A Lig V10.(1011 Unto 08/18/14 » 1 IR Re ■ 01111/ 011 I/o I)( 1) 01"11111nce 1N, I We Biel ,111 Dal( 11C 122,,n(1 Publz, I it'anq ,1 11g, Orile 1)/R NIA( — Other 111. Dell? S I) ( i\( ,`,( )R (wino// 1 1 A1( gor r i'lnante 1 IT Pal' Su( i\i,t iltl, The City is seeking approval from granting agencies to sell a portion of the existing project Sti\i\I \Ri site and acquire a larger piece of property that is more viable for habitat restoration. In order to complete the approval process, the City must provide a revised design that shows the planned improvements in the proposed exchange area. The design of the proposed exchange area was not part of the original design scope of work. The cost for the consultant to rovide the revised desi s n is $5,047.50. I \ 11 V(1 t i'l 1 ( OW NIT Z (,A&P CIThe 1 &S (Ante TranTortation Came I ',dine, Cane Art,' Comm [1] Park, ( omm Plaguing Comm I)A 11 08/12/14 c0MM1 li kI" CI LAIR JOE DUFFIE RECOMMENDATIONS: sP( )N.,( )1</A1 0 ) \I \ 11111 )Ni IN Public Works Department 1 Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE 1 \i'l \Dlit 10 RI (.1,11{1 1/ AMOUN I BUM,' I I) APPROIT IA I ION R )t III(I I) $5,047.50 $460,000 $0.00 ,und Source: 301 PARKS (PG 37, 2014 CIP) c'ommciits MTG. RECORD OF COUNCIL ACTION 08/18/14 MTG. ATTACHMENTS o / 8/14 Informational Memorandum dated 08/08/14 2014 CIP, Page 37 Property Exchange Map Contract or Services - Amendment No. 4 Minutes from the Community Parks Committee meeting of 08/ 2/ 4 141 142 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee � -'^ �\ FROM : Bob ��iberson' Public Works Director ^;�_, By: Ryan Larson, Senior Engineer DATE: August 8,2O14 SUBJECT: Duwamish Gardens Project No. 90630102, Contract No. 12-007 Contract Amendment No. 4 ISSUE Approve Amendment No. 4 to Contract No. 12-007 with J. A. Brennan Associates. BACKGROUND The City acquired the Duwamish Gardens site in 2008 for restoration as asa|nnon habitat site with minor park elements, The project is currently in the design phase with construction anticipated this fall. A proposal was made by Amalfi Investments (AnnaKi), the owner of the adjacent site to the north, requesting that the City sell a small portion of the Duwamish Gardens' site that measures approximately 2.700 SF, near East Marginal Way S. to Amalfi so that it would improve their site access. Amalfi would then sell the City a larger undevelopable portion of their property, totaling approximately 16,500 SF with 260 LF of river frontage that is more viable for habitat restoration. The Washington State Recreation and Conservation Office (RCO) provided a portion of the acquisition funding for the site and required that a deed restriction be placed on the title prohibiting uses that are not consistent with the intended use of salmon habitat and a passive park. In order to remove the deed restriction on the portion of the site proposed for sale, the deed restriction must be lifted requiring approval by the RCO. This proposal is currently being reviewed by the RCO for approval. DISCUSSION In order for the RCO to approve this proposed land exohenge, they are requiring that the City have the new property evaluated by the Army Corps of Engineers for potential impacts to Cultural Resources. Staff has met with the Corps and determined that this review can be included in the current permit pnoceee, but the City must provide the Corps with an updated project design shovving the changes to the project. Since this proposed site expansion was not included in the original design contrant, a contract amendment was developed to cover the expanded site and update the project design. FISCAL IMPACT The current agreement with J.A. Brennan is $448.01876 and with this amendment for $5,047.50, the new total will be $453,066.26. The 2014 CIP has $460,000.00 budgeted for design. RECOMMENDATION Council is being asked to approve Contract Amendment No. 4 with J.A. Brennan Associates in the amount of $5,047.50 and consider this item at the on the Consent Agenda of the August 18, 2014 Regular Meeting. Attachments: 2014 CIP, Page 37 Property Excharige Map JA Brennan Amendment No, 4 �^PWeng \ PnmsCTs\A-n*pmjemuo="rnish Gardens n6-oRO2(9u63v/02)\ Design INFO MEMO Design J^ Brennan nup»^.docx 144 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 Duwamish Gardens Purchase and restore site as a salmon estuary and passive park. Project No 90630102 This projec is included in the WRIA 9 Saimon Recovery PIans efforts to acquire and restore 20-acres within the Duwamish estuary. Also includes all riverfront property from E Marginal Wy S to Tukwila Intl Blvd. Property acquired in 2008. Design began in 2012 with construction scheduled for 2014, grant dependent. With a new pass ve park, additional maintenance will be needed. Design funding from State Saimon Recovery Board (SRFB) and King Conservation [iutrict(KCD) Acquisition grants included SRFB, VVR|AS King Conservation District, KC Conservation Fu1unax, WA State Aquatic Lands and WA State Earmark grant. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 EXPENSES Design 200 260 460 Land(R/VV) 2.116 50 150 2.310 Cono^Mgmt 15 250 50 315 Construction 7 75 1.300 750 2.132 TOTAL EXPENSES 2.323 400 1,700 800 0 O 0 0 0 5,223 FUND SOURCES Awarded Grant Land 2.011 2,011 Award Grant Design 111 350 139 600 Proposed Grants 1.550 780 2.330 Mitigation Expected 0 City Oper. Revenue 201 50 11 20 0 0 0 0 0 282 TOTAL SOURCES 2.323 400 1.700 800 0 0 0 0 0 5.333 Project Location \ sig§.., ) -- 2014 - 2019 Capital Improvement Program 37 146 ,04 COZ,, ,X,"41LtI $4't. Amalfi, LLC property • • 1„', , •,6 tostmormi4 Area proposed to be appended to Amalfi, LLC property (7.ity of Tukwila Property ,Duwamish Gardens) 01'1 1 Area proposed to become City of Tukwila property L(enhancement area) Duwamish River Legend Tukwila Property Exchange Areas Parcel Boundaries King County Feet 0 100 200 Th. 1. 1 as included on this. map has been compeed by King Cou y staff from a variety of sources and Js subject to change without notice. King County makes no representations or warranties, express or implied, as to accuracy, compVeteness, timeliness, or rights to the use of such information. This document is not intended for use as a survey product. King County shall not be liable for any general 5[.,.• 0 in.:tirect, incidenta l. or consequential damages incluan.: out not limited to, lost revenues or lost profits resulting from the use or misuse of the information contained on this map. Any sale of this map or information on this map is prohibited except by written permission of King County. [M. Murphy/ Feb. 2014] 147 148 GI City of Tukwila Agreement Number:12-007(C) 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #4 Between the City of Tukwila and J.A. Brennan Associates That portion of Contract No. 12-007 between the City of Tukwila and J.A. Brennan Associates is amended as follows: Section 1: Scope of Services. Work under this contract shall be amended to include reimbursement for direct expense and costs associated with additional contract scope of services including contract administration, revising to the project base map, design, JARPA application, mitigation plan, and mitigation plan graphics. See Exhibit A, attached, with additional scope of service. Section 4: Payment. Payment is hereby changed to include an additional $5, 047.50 for this additional scope of services. The maximum amount payable under this contract as amended inclusive of all fees and other costs shall not exceed $453,066.26 without express written modifications of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this CITY OF TUKWILA day of , 2014. Jim Haggerton, Mayor ATTEST/AUTHENTICATED CONTRACTOR Pr ed APPROVED AS TO FORM City Clerk City Attorney ( A, 2012 Page 1 of 1 149 ° July 18, 2014 � �:went-Ian �^ocn,r^ ,//' Landscape Architects 8'Planners 100 S. King Street, Suite 200, Seattle, WA 98104 ,,206,583'0620 f. 206,583,062.3 Exhibit A Scope of Work — Additional Services Duwamish Gardens Prepared For: Ryan Larson, the City of 'Erik i|uPuh|ic Works Department ' Project 1 his requcsl ftr fee for additional services includes several items as listed below: Task 1 — Administration Administration tasks include contract administration and subconsultant administration. Task 2 — Schematic Design Schematic design of new 'rectangle area' to include trail extension, clearing/grubbing, uradiog, planting; no in-water work anticipated; excavation to be minimized to the ext n1poosiNc considering below- ground constraints; coordination with client; draft to client for review; Autocad drafting Base rnappiiig of 'rectangle area' (il'survey not complete), with existing King Co. O\8 info; incorporating/merging w/ Duwamish Garden survey Task 3—Permitting Revise 7]ARP/\plan shects (1 -6. 8) to modify triangle area to show no work in that area (as shown in 9096 drawings) and add 1 sheet viacoatch|ine showing all grading, Iayout planting on new rectangular area; cad drafting, note .manipulation, scaling, titleblock work; agency coordination by City Update Mitigation Plan to include the survey approach for the "rectangle area" (by ESA) Revise Miti ionPkmgruphicm(hvBSA) Assumptions • Note that the following services are not included in this scope: cultural and historic resource investigation, habitat inventory, hydraulics, engineering, pcnoitting for graphics), environmental/BA work, SBy/\etc. � Design of new parcel is to schernatic level only; cost does not include detail design or incorporating into yCD set/bid package. • Cost estimating and specifications for improvements for the new piece of land is not included. • Permit agency coordination and all other permit services not listed here are by Owner. City of Tukwila Duwamish Gardens Scope of Work 150 EXHIBIT B City of Tukwila Public Works J.A. BRENNAN ASSOCIATES, PLLC Juy 15.2014 DUWAMISH GARDENS DESIGN ADDITIONAL SERVICES FOR LANDSWAP DESIGN SERV CES WOR a DESCRIPT:'ON ITEM Rate JB PM 5145.00 TW PLA 5118.00 MP LA DC DS Designer 568.00 CN Admin 577.00 Total JAB Hours Total Labor Total Expenses Total J.A. Brennan Labor'Exp Total J A, Brannan w /M:akup Total Total Markup Grand Total ESA Subconsultant Administration Contract administration and coo 77.00 0.00 77.00 2 2.1 2.2 Schematic Design Base mapping Schematic Design Total 492.00 10.00 50200 585.00 1.091.00 50200 589.00 1,091.00 0.00 502.00 589 00 000 3 Permitting 1 Revised JARP.4 graphics 2 Update Mitigation Plan 3 Revise Mitigation Plan graphic ? sheets; Tota Total 10 22 Assumptions: 1. Design of new parcel is to schematic Level only; cost does not include detail design or incorporating into a CD set/bid package. 2. Cost estimating and specifications for improvements for the new piece of land is not included. 3. Permit agency coordination and all other permit services not listed here are by Owner. 12 22 0 35 2.701.00 105.00 106.00 x`0.00 2.913.00 70.00 16 24 47 4,051.00 2771 00 10600 106 00 2,77100 10600 18750 2,983.00 3,064.50 4,151.00 :. 4;232.50 81500 000 Oro 91500 0.00 000 81 50 815.00 815,00 81.50 815:00` 815.00 81.50 50 5,047.50 152 4. 996 Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes August 12, 2014 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie, Chair; Dennis Robertson, De'Sean Quinn (Absent: Verna Seal) Staff: Dave Johnson, Vicky Carlsen, Peggy McCarthy,Tracy Gallaway, Mike Villa, Evie Boykan, Dave Johnson, Joyce Trantina, Ryan Larson Guests: Ellen Gengler, Vanessa Zaputil, Nathan Phillips (YMCA), Martin Turney (Tukwila School District) CALL TO ORDER: Committee Chair Duflie called the meeting to order at 5:33 p.m. PRESENTATIONS II. BUSINESS AGENDA A. Duwamish Gardens Contract Amendment * Staff is seeking Council approval of a Contract Amendment No. 4 with JA Brennan Associates in the amount of $5,047.50 and that this item be moved to the Consent Agenda of the August 18, 2014 Regular Meeting. UNANIMOUS CONSENT. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA B. After School Programming - Update Staff provided the Committee with information related to after school programming. A joint committee reviewed proposals and conducted interviews with staff from the YMCA, Tukwila Parks and Rec. Dept., and Community Schools Collaboration. Based on this work, the committee recommends utilizing a "hybrid" model which capitalizes on the strengths of the YMCA related to academic programming and health services; and the experience of Parks and Recreation staff in the areas of fitness and recreation. This hybrid model would be utilized for the 3 elementary schools only, beginning in September. A spreadsheet showing projected funding sources and provider costs was shared with the Committee. The existing contract with Community Schools Collaboration will expire December 31, 2014. Due to financial issues and turnover, CSC will be providing programming at the High School and Middle schools only, through the remainder of the calendar year (Sept. — Dec.). Based on past experience and outcomes, the District is looking for very specific and targeted academic outcomes of the program, and they began soliciting proposals from potential providers (CSC, YMCA, Tukwila Parks and Rec. for the elementary schools). 153 154 COUNCIL AGENDA SYNOPSIS --Initials Meet* Date Prepared ny 7!9yori review Counc;i1 rOnn 08/18/14 EB \(,1 \I) \ Ili m ii ii Tukwila School District ( \11 ( R MY l)t■c _ \i/ 1)i `1)( r\;::,( )1t ( ollthz/ If Ion z1401/011 ,■11;1)A 8/J1/14 Rclobilon 1,11f1),-ile 1 1 1)( I) Ord/lid/1c A N 1)ate Bul ' lipard ANDah Pub/t, 1 karing Allt Date 011ier 1 1g Dal, 11 1R — I 'IEi,ip E I /rc IT PC—R 7 Polhe PIV ,14a)o, Providers have been recommended for the After School progam at the Tukwila School ::...,1,\IN1\10 District Elementary Schools. Budget issues have been identified for both September - December programming as well as January - December. The Council is being asked to consided a motion to support the City's involvement in after school programming at the Tukwila Elementary Schools. The FS meeting will consider funding options at their August 19 meeting. ITEM INFORMATION ITEM No, 5 155 Si \i 1 S1)( )■( )R EVIE BOYKAN After School Programming ( )RI(,IN \I ,\(,I NH\ D111 08/18/14 \(,1 \I) \ Ili m ii ii Tukwila School District ( \11 ( R MY l)t■c _ \i/ 1)i `1)( r\;::,( )1t ( ollthz/ If Ion z1401/011 ,■11;1)A 8/J1/14 Rclobilon 1,11f1),-ile 1 1 1)( I) Ord/lid/1c A N 1)ate Bul ' lipard ANDah Pub/t, 1 karing Allt Date 011ier 1 1g Dal, 11 1R — I 'IEi,ip E I /rc IT PC—R 7 Polhe PIV ,14a)o, Providers have been recommended for the After School progam at the Tukwila School ::...,1,\IN1\10 District Elementary Schools. Budget issues have been identified for both September - December programming as well as January - December. The Council is being asked to consided a motion to support the City's involvement in after school programming at the Tukwila Elementary Schools. The FS meeting will consider funding options at their August 19 meeting. 1/i \ it \\ I 1 Iil MW NItg I ',dim-, Cnite 1)\ 17 8/12/14 CA&P Crnte I^&S Cite TranToi tation ( Ante Park,i Comm Planning Comm c()mm-rriTi, (:t 1AI -, DUFFIE Art,' Comm RECOMMENDATIONS: SP( )N.( )R/i\i):\ii (7 ) \1\1I N Mayors Office, Human Services 11 1 Unanimous Approval; Forward to Council COST IMPACT / FUND SOURCE IAN \ DI 1 URI RI QIIIRI I) AMOI IN I BUDGI II f) APPROPRIA I ION RI Ql 1) $100,000 Fund Source: GF C'orimicrils MTG. DATE RECORD OF COUNCIL ACTION 08/18/14 MTG. DATE ATTACHMENTS 08/18/14 Informational Memorandum dated 08/13/14 Proposed budgets from Parks and Recreation, YMCA, CSC Minutes from the Community Affairs and Parks Committee meeting of 08/ 2/ 4 155 156 TD: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U�n��U� nn�n ��n�n�n��o n��n��u~ n�n�~n�n��n�x��n��n�n Mayor Haggerton, David Cline, Joyce Trantina, Derek Speck Community and Parks FROM: Evie Boykan, Human Services Manager DATE: August 13, 2014 SUBJECT: Update on Afterschool Programming Plans ISSUE A joint committee composed of School District and City staff reviewed three proposals for afterschool programming at the Tukwila School District. In discussion was provision of services only at the three elementary schools. The results of this review and subsequent recommendations are provided for Council review BACKGROUND Historically the Community Schools Collaboration organization has provided afterschool programming at all five Tukwila schools, With changing staif both withn the CSC organization and at the School District, and a question of finances needed to operate the progranl, the invitation to serve as the provider was broadened to the YMCA. Parks and Recreation, and CSC. DISCUSSION The review committee looked at a variety of factors; model, capaChv, financial stability, leveraging existing resources, and cost in order to make a recommendation. The committee were especially impressed with a proposal that includes an integrated model including Parks and Recreation as well as the YMCA. Parks and Recreation brings the experience and great visibility with the community. The YMCA brings expected and proven success in providing academic proQrannrning, coordination of health services and the ability to leverage additional funding. Both parties considered an integrated model that would cost approximately $247.050. The District has committed $80.000. however dollars are restricted by the nature of the funding source to serve underperforming students. Parks and Recreation has proposed providing all elementary school programming at the Tukwila School District. The District will offer space in each of the three schools as an in-kind resource. Transportation resources need to be arranged at the Building |eve|, as the Buildings have discretion over dollars that would be used for this source. Transportation dollars are not included in this budget. They are estimated at $100,000 for all elementary schools. All parties would like to start programming in the fall. It is estimated that the costs from September — December will be $87,170. ($43,404 for Parks and Recreation and $56,070 for YMCA). This also presumes a cost savings of $20,400 from Parks and Recreation from paying students previously served by the Parks and Recreation. The Tukwila School District is proposing to cover the costs from Sept- December with the City covering costs from January — June. Community Schools Collaboration will be providing programming for the middle school and the high sohoo|, however the proposed external funding from Race to the Top funds may not materialize until 2015. The team talked about options of amending CSC's contract, and reallocating some funds to Recreation services. 158 INFORMATIONAL MEMO Page 2 They are recommending continuing CSC's contract through December 2014, with those dollars covering Showalter and Foster programming. This item was discussed at the August 12 Community Affairs and Parks Committee meeting and the Committee suggested this item move forward to the August 18 Regular Council meeting for further discussion. With the school year beginning in early September, the timeliness of this issue is very important. RECOMMENDATION Staff is recommending that the Council make a motion in support of the City's continued involvement in after school programming at the Tukwila elementary schools. If support is granted at tonight's meeting, the Finance and Safety committee will consider funding options at their August 19 meeting. The full Council will then be asked to make a motion supporting a funding option to be part of the 2015/2016 budget process. ATTACHMENTS Proposed budgets from Parks and Recreation, the YMCA, and CSC (The CSC budget was submitted to the District prior to the RFQ process). W:I2014 nfo Memos-Councillafterschoolcurrent2.doc Tukwila Afterschool Funding Worksheet (3 Elementary Schools) 2014 -2015 School Year NOT FINALIZED s FOR PLANNING PURPOSES ONLY Project Funding Sources Sept -Dec TOTAL Sept Oct Nov Dec Jan -June TOTAL Jan Feb Mar Apr May June SCHOOL YEAR TOTAL City of Tukwila `\ 14 018 14,018 100,000 16,667 16,667 16,667 16,667 16,667 16,667 § €,t Tukwila School District IN-KIND TSD transportation & facility (est.} ° _ 19 71 ! € 10000 19,769 111000 769 1#1 J 19,769 10 OOt1 ® 60,000 10,000 10,000 10,000 10,000 10,000 ® 10,000 10,578 € i Parks & Recreation Fees (some families} r r 10,578 !> . 30,600 5,100 5,100 5,100 5,100 5,100 5,100.1 3 TOTAL Revenue ` - 34,869 34,869 34,869 34,869 190,600 31,767 31,767 31,767 31,767 31,767 31,767 Project Provider Costs Sept -Dec TOTAL Sept Oct Nov Dec Jan -June TOTAL Jan Feb Apr May June SCHOOL YEAR TOTAL YMCA 14 018 14,018 24,018 14,1118 84,108 14,018 14,018 14,018 14,018 14,018 14,018 + Tukwila Parks & Recreation --„-----7- ' ° 20,851 10,$51 10,851 10,851 10,578 10,578 10,578 10,578 10,578 10,578 !> . IN-KIND TSD transportation & facility (est.} - + rr 1 1T1� 112, 0 10000 60,000 10,000 10,000 10,000 10,000 10,000 10,000 , € 4f L Surplus /Deficit ,576 34,596 34,596 34,596 34 96 34,596 4,596 160 Afterschool Recreation Program - Proposed Budget Scenario 3 - Integrated Model Parks & Recreation Implementation 55 -65 students per site (fee waived) *10 -20 additional kids per site (sliding scale fee) 1- Cascade View Elementary Rec Lead Supervisor Rec Leader Rec Leader Rec Leader Rec Leader 2 - Thorndyke Elementary Rec Lead Supervisor Rec Leader Rec Leader Rec Leader Rec Leader 3 - Tukwila Elementary Rec Lead Supervisor Rec Leader Rec Leader Rec Leader Rec Leader Hourly Rate Daily Hours Days $14.00 $12.00 $10.00 $10.00 $10.00 $14.00 $12.00 $10.00 $10.00 $10.00 $14.00 $12.00 $10.00 $10.00 $10.00 4 3 3 3 3 74 74 74 74 74 Cascade View Staff Cost Cascade View Supply Cost Cascade View Total Cost 4 74 3 74 3 74 3 74 3 74 Thorndyke Staff Cost Thorndyke Supply Cost Thorndyke Total Cost 4 74 3 74 3 74 3 74 3 74 Tukwila Staff Cost Tukwila Supply Cost Tukwila Total Cost TOTAL COST 3 SITES Staff Cost $40,404 Supply Cost $3,000 TOTAL COST Potential Revenue ADJUSTED COST School Year Cost $4,144 $ 2,664 $2,220 $2,220 $2,220. $13,468 $ 1,000 $ 14,468 $4,144 $2,664 $2,220 $2,220 $2,220 $13,468 $ 1,000 $ 14,468 $4,144 $2,664 $2,220 $2,220 $2,220 $13,468 $ 1,000 $ 14,468 $43,404 $ 20,400 $23,004 *Revenue Recovery - Sliding scale subsidy between 0 -75% (60 total kids • 20 kids per site) Subsidy Subsidy at 0% Subsidy at 25% Subsidy at 50% Subsidy at 75% # of kids 24 12 12 12 Monthly Fee Months $ 120 4 $ 90 4 $ 65 4 $ 30 4 Totals $ 11,520 $ 4,320 $ 3,120 $ 1,440 Potential Revenue $ 20,400.00 161 162 e 'to ho,A Vift Elementary After School Program Proposal for Tukwila School District July 18, 2014 Thank you again for considering the YMCA for after school programming at Tukwila elementary schools. We prepared Scenario #1 – the "hybrid model" below for programming three days a week, with the assumption that Tukwila Parks & Recreation (P&R) would provide programming two additional days. However, after some consideration we also prepared Scenario 2 – the "integrated model" that would align Tukwila Parks & Recreation and the YMCA more as integrated partners rather than parallel programs. We are happy to implement whichever approach resonates more with the City and the School District, but we feel this second approach may be superior for the foliowing reasons: • Better student and family experience from integrated and streamlined programming. • One registration system for parents/families instead of separate systems depending on the day of the week. � Avoids the need for two snack programs, two different transportation plans, two sets of attendance records, etc. � A deepened partnership between the YMCA and Parks and Recreation would allow each partner to Iearn from—and leverage the strengths of—the other. • 5 days a week of academic programming. • 5-day/wk positions attract a better talent pool than 3-days/wk positions. Scenario #1 – the "hybrid model" The YMCA provides a Program Coordinator at each school, 18 hours per week on Tuesdays, Wednesdays, and Thursdays. Coordinator is responsible for: overall planning and implementation of the YMCA's after school programing, YMCA registration, managing transportation on YMCA days, attendance on YMCA days, and data tracking snacks on YMCA days. In addition the Coordinator will collaborate with the school to identify target students for academic supports, work with teachers and administrators to identify learningtargets and appropriate after school curriculum, coordinate dental and vision screenings. After school program will run daily from 3:15-5:30pnn 3:15 – 3:30 snack 3:30 – 5:30 academic support programs, enrichment/arts activities, STEAM programming Approximate budget per school for school year programming (does not include summer): • Coordinator (18 hrs/wk x 45 wks) $ 14,580 • 6 staff (3hrs per day x 90 days) $ 24,300 • Program Supplies $ 4,000 • YMCA Indirect (15%) $ 6,432 TOTAL per school $ 49,3I2 With 6 total staff plus the Program Coordinator, each site would accommodate 55-65 students. Scenario #2 — the "integrated model" The YMCA provides a Program Coordinator at each school every school day for a total of 25 hours per week. Coordinator is responsible for: overall planning and implementation of the after school program, continuity between recreation/enrichment and academic programming, registration, managing transportation, attendance, data tracking snacks. In addition the Coordinator will collaborate with the school to identify target students, work with teachers and administrators to identify learning targets and appropriate after school curriculum, coordinate dental and vision screenings. Parks & Recreation wouid provide 3 staif daily to Iead aligned ed recreation and enrichment activities. After school program will run daily from 3:15 -5:3Opnn 3:15 — 3:30 snack 3:30 — 4:30 • Group A (grades l-3) is in enrichment/rec programs led by 3 P&R staff • Group B (Grades 4 — 5) is in academic support programs Ied by 3 YMCA staff 4:30 — 5:30 — Group • A is in academic support programs programs Ied by 3 YMCA staff • Group B is in enrichment/rec programs led by 3 P&R staff Approximate budget per school for school year p i (does not include summer): • Coordinator (25 hrs/wk x 45 wks) $ 20L250 • 3 YMCA staff (3hrs per day x 150 days) $ 20,250 • Program Supplies $ 6,000 • YMCA Indirect (15%) $ 6,975 TOTAL per school $ 53,475 With 6 total staff (including P&R staff) plus the Program Coordinator, after school programs could accommodate 55-65 students per site 164 HIGH FOSTER THORNDYKE FY2013 # FY2014 # FY2013$ # Site Manager 1 1 $ 45,043 Support Staff 3 5 $15 /hr X 12 hrs /wk AmeriCorps 1 1 Donated Contractors Contractors # $ 2,380 # Students Enrolled 30 days+ 167 50 50 $* $ 102,566 $ 78,988 $ 78,988 MIDDLE SHOWALTER THORNDYKE FY 2013 # FY 2014 FY 2013 $ # FY 2013 Site Manager 1 1 $ 46,980 Support Staff 5 # $15- $17 /hr x 12 hrs /wk AmeriCorps 1 1 Donated Contractors # $ $ 8,255 # Students Enrolled 30 days+ 118 50 1 $ $ 117,141 $ 78,988 0.5 C � - eN-uurt,c5(9 sohrti � � Few. Tetc- ri -too (7 cs f"rt<Jr Pa CrL. •-c-o F ELEMENTARY CASCADE VIEW THORNDYKE TUKWILA FY 2013 FY 2014 FY 2013 FY 2013 FY 2014 FY 2013 FY 2013 FY 2014 FY 2013 # # $ # # $ # # $ Site Manager 0.5 0.5 $ 31,195 1 1 $ 51,420 0.5* 0.5 $ 17,150 Support Staff 6 3 $15- $17 /hr x 12 hrs /wk 4 2 $15- $17 /hr x 12 hrs /wk 5 2 $15- $17 /hr x 12 hrs /wk AmeriCorps 1 0 $ 2,222 2 1 $ 2,222 2 1 $ 2,222 Contractors $ 11,205 $ 725 $ 3,351 # Students Enrolled 30 days+ 212 90 119 100 135 90 $ $ 129,771 $ 76,403 $ 126,848 $ 87,776 $ 97,408 $ 72,551 *did not work summer 166 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes August 12, 2014 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie, Chair; Dennis Robertson, De'Sean Quinn (Absent: Verna Seal) Staff: Dave Johnson, Vicky Carlsen, Peggy McCarthy,Tracy Gallaway, Mike Villa, Evie Boykan, Dave Johnson, Joyce Trantina, Ryan Larson Guests: Ellen Gengler,Vanessa Zaputil, Nathan Phillips (YMCA), Martin Turney (Tukwila School District) CALL TO ORDER: Committee Chair Duffle called the meeting to order at 5:33 p.m. I. PRESENTATIONS 1I. BUSINESS AGENDA A. Duwamish Gardens Contract Amendment Staff is seeking Council approval of a Contract Amendment No. 4 with JA Brennan Associates in the amount of $5,047.50 and that this item be moved to the Consent Agenda of the August 18, 2014 Regular Meeting. UNANIMOUS CONSENT. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. B. After School Programming - Update Staff provided the Committee with information related to after school programming. A joint committee reviewed proposals and conducted interviews with staff from the YMCA, Tukwila Parks and Rec. Dept., and Community Schools Collaboration. Based on this work, the committee recommends utilizing a "hybrid" model which capitalizes on the strengths of the YMCA related to academic programming and health services; and the experience of Parks and Recreation staff in the areas of fitness and recreation. This hybrid model would be utilized for the 3 elementary schools only, beginning in September. A spreadsheet showing projected funding sources and provider costs was shared with the Committee. The existing contract with Community Schools Collaboration will expire December 31, 2014. Due to financial issues and turnover, CSC will be providing programming at the High School and Middle schools only, through the remainder of the calendar year (Sept. — Dec.). Based on past experience and outcomes, the District is looking for very specific and targeted academic outcomes of the program, and they began soliciting proposals from potential providers (CSC, YMCA, Tukwila Parks and Rec. for the elementary schools). 167 When the district began looking for alternatives for after school programming, contact was made to the YMCA, who then reached out to the City's Parks and Recreation department to discuss the possibility of working jointly to meet the needs of Tukwila's students. The YMCA served over 2,000 students last year in 4 different school districts, and are very excited about the opportunity to provide services in Tukwila. They are impressed with the excellent reputation and experience *of Parks and Rec. staff, and enthusiastic about a partnership that addresses both academic and enrichment services for kids. Mr. Phillips explained that it takes years to develop relationships with families, and the Parks and Recreation staff already have an excellent reputation throughout the district, which will make the program much more effective from the beginning. The Committee asked for additional financial background and comparisons of cost, prior to the next discussion. Ms. Gengler expressed concerns regarding the role of staff in the selection process and whether this could be considered a conflict of interest. The City has funded after school programming for many years at a cost of $100,000/year, and has received monthly reports from the contracted provider. Staff will collect input from the City Attorney regarding this matter. UNANIMOUS CONSENT — FORWARD TO AUGUST 18, 2014 REGULAR MEETING. C. Interlocal Agreement — U.S. Dept. of Agriculture's Wildlife Services The City is being asked to enter into an Interlocal Agreement along with eleven other agencies, to participate in the program managing population of non-migratory Canada Geese. The City's portion of this regional program is $2,230. Staff was asked to provide additional information regarding the number of geese being eliminated. This information will be forthcoming. UNANIMOUS CONSENT. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA. D. Plan for transitioninq the Tukwila Pool Metropolitan Park District (MPD), from using a contracted operator (City of Tukwila) to a self-operating model. Staff discussed a draft summary of support services responsibilities that will transition to the Metropolitan Pool District. The goal of the City is to help facilitate a professional, smooth transition of this work. Specific details regarding computer equipment and other items will need to be worked out with the MPD Executive Director as things progress. The list provided is a "draft" and will continue to be edited as needed. Ms. Zaputil suggested discussions with Public Works to ensure the City does not lose any contract services (i.e. the cancellation of garbage service at the Pool). Staff indicated that they are working on a list of items that will require City Council action. That list will be forthcoming. INFORMATION ONLY Meeting adjourned at 7:02 p.m Next meeting: Tuesday, August 26, 2014, 5:30 p.m. C_ Committee Chair Approval Minutes by JT 168 mon City of Tukwila CITY ADMINISTRATOR REPORT The City of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: August 13, 2014 SUBJECT: Report for August 18, 2014 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Makinq Connections Project: Human Services and Planning staff met with Metro to plan outreach /marketing for their Making Connections Project on August 12. • Family Enqaqement in Education: Joyce Trantina joined Tukwila School District representatives Dr. Nancy Coogan, Mary Fertakis, and Dalila Sebring as well as approximately 30 other Road Map Project representatives from 7 regional school districts in Washington to attend the Harvard Graduate School of Education's Family Engagement in Education conference in Cambridge, Massachusetts. Over 150 educators, administrators, parents and community representatives from around the country and abroad, learned more about effective, best practices in family engagement in education and the positive effects this work can have on student outcomes. • Kinq County International Airport (KCIA): At KCIA's request, Mayor's Office and Department of Community Development staff met with the Director of KCIA to discuss the airport's master planning process. • Tukwila International Boulevard Station Planninq Area: Staff met with City of SeaTac to discuss planning efforts around the light rail station. Future meetings will include how to collaborate on background market information and overall vision. II. Community Events • Tukwila Villaqe Groundbreakinq: About 175 people attended the Tukwila Village Groundbreaking event on August 1. Councilmembers, the Mayor, employees, residents and visitors recognized this critical milestone in our ongoing efforts to revitalize Tukwila International Boulevard and create a diverse, pedestrian friendly environment. The City and developer are in the final permitting stages, which should wrap up shortly. After that, people will start to see initial site work on the property, including infrastructure. • Hand & Stone Spa Ribbon Cuttinq: Mayor Haggerton attended the ribbon cutting ceremony for Hand & Stone Spa on August 4. • Vietnamese Summer Festival: Human Services Manager Evie Boykan attended the Vietnamese Summer Festival Celebration on August 16. • Free Summer Concerts and Movies throuqhout Auqust: The Parks and Recreation Department summer concerts and movies at the Tukwila Community Center have been very well attended. Two more concerts are scheduled as follows: August 20th the popular band "The Not - Its," and August 27th Eric Ode will perform. Each concert begins 169 City Administrator Report Page 2 at 12 noon at TCC. The final movie of the season, Frozen, will be on August 22nd and begins at dusk. • Kids Festival: Parks and Recreation staff will be hosting the annual Kids Festival event on Saturday, August 23, 2014 at Cascade View Park from 12 noon to 4p.m. Exhibits, interactive booths, arts & crafts, games, and entertainment create a fun and educational experience for families. III. Staff Updates Public Safety • Lean Process: On July 28 Brian Willett from the State Auditor's Office facilitated a four hour meeting for the Police Department analyzing the hiring /recruitment process. A follow -up meeting has been scheduled for late August. • Night Out Aqainst Crime: This year's National Night Out Against Crime featured the largest number of City of Tukwila volunteers ever! 53 City staff members and volunteers signed up to visit the 24 events taking place throughout the City. Many positive comments were received from both staff who visited the many events and those who hosted an event. Project Updates • Gully Gardens: Proof for the dedication sign was approved and returned on August 11. Staff is working with the family to confirm a date for a dedication event in September. • FootGolf: Since FootGolf started at Foster Golf Links in June, 564 rounds have been played. The original goal was to facilitate 500 rounds. Staff has received a lot of positive comments and excitement about exposing new customers to the course. Look for an article in the upcoming Tukwila Reporter. • Park Rules and Requlations: Staff is working with the Park Commission to update the ordinance for Park Rules and Regulations. The ordinance is currently is being reviewed by City staff. It will then return to the Park Commission for recommendation to forward it to the Community Affairs and Parks Committee and the City Council. • Transit Parkinq Lot Utilization Report: The second quarter 2014 Transit Parking Lot Utilization Report states that the three publically owned lots in Tukwila were in the highest utilization category for the County. The Interurban lot is at 101%; the International Boulevard Station is at 99 %. The leased space at the SeaTac Center garage is 58 %. The number of available stalls is increased at the Sounder /Amtrak station and total demand is now at 78 %. The utilization of the leased stalls at Church by the Side of the Road is at 58 %, an increase over last year for the same period. • Briscoe /Desimone Levee Shoreline Variance: DCD submitted additional comments to the Hearing Examiner on the shoreline variance request by the City of Kent to vary Tukwila's adopted levee profile. After testimony at the public hearing opened on July 22, 2014 the Hearing Examiner asked Tukwila staff to respond to questions about the temporary and permanent impacts to the site. After extensive research the City's position is that the temporary impacts to parking can be addressed by allowing on- street parking temporarily while the levee is undergoing repair. Regarding the permanent impacts to parking, the development exceeds the City's parking requirements of three parking stalls per 1,000 sq. ft. of usable floor area by 73 parking stalls, even with the loss of 25 parking stalls. The Hearing Examiner will issue a decision on the shoreline variance within 10 days of the close of the hearing. • Community Connectors Project Wins Statewide Award: Tukwila's Community Connectors program has won the APA/PAW award in the category of Citizen Involvement. This covers the work that we did in partnership with Forterra and Global to Local to pilot a community liaison outreach program to gather input for Tukwila's Comprehensive Plan update from local immigrant and refugee communities. The award will be given at the October APA conference in Spokane where staff will also be giving a presentation on the project. 170 City Administrator Report Page 3 • City's Efforts and Code Enforcement Strateqies: DCD staff met with City of SeaTac staff to discuss coordinating each city's efforts and code enforcement strategies around the TIB and Military Road area. • Urban Renewal /Crime Reduction: In early August, the City assumed ownership of the Great Bear Motel and Traveler's Choice Motel. In the near future the City will also assume ownership of the Boulevard Motel. These are the three motels seized by the Federal Government during the August 2013 raid. 171 172 Upcoming Meetings & Events August 2014 18th (Monday) 19th (Tuesday) 20th (Wednesday) 21st (Thursday) 22nd (Friday) 23rd (Saturday) ➢ Utilities Crate, ➢ Finance & Safety Crate, 5:30 PM (Hazelnut Hazelnut Conference Room) "Don't Drip and Drive" Leak checks at Tukwila Community 8 :00 AM - 1:00 PM Visit �� ,;,fi,;x4:a!r,leati, L. oig > Tukwila Historical Society, 7 :00 PM (Tukwila Heritage & Cultural Center; 14475 59`r` Ave S) FREE Summer Outdoor Cinema Series Donation of two cans of food per family member requested to support the Tukwila Food Pantry (Community Center) Seating area opens at 8:00 PM. Movie starts at dusk. Today's movie: Frozen (Rated PG) Tukwila Kids' Festival Noon 4:00 PM (Cascade View Park 14211 37th Ave S.) Free Family Fun for Y the whole family! Entertainment, Exhibits and Arts & Crafts. Cancelled ➢ City Council Re ular Mt g g' 7:00 PM Chambers) Peanut Butter and Jam Family y Entertainment Series FREE family fun! 12:00 Noon (Community Center by the Spray Park) This week: The Not -Its! ➢ Park Commission, 5:30 PM (Community Center) 25th (Monday) 26th (Tuesday) 27th (Wednesday) 28th (Thursday) 29th (Friday) 30th (Saturday) ➢ Transportation Crate, 5:15 PM (Foster Conference Room) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Community Affairs & Parks Crate, 5:30 PM (Hazelnut Conference Room) Peanut Butter and Jam Family Entertainment Series FREE family fun! 12:00 Noon (Community Center by the Spray Park) This week:° Eric Ode! > Planning Commission, 6:30 PM (Council Chambers) Last Splash of Summer Movie Night l ." 8:00 PM (Tukwila Pool) Movie Frozen Free event. For more information call 206- 267 -2350. Tukwila Int'l. Action Cmte's Trash Pickup 9:00 10:00 �� itV, For location information Sharon Mann 206- 200 -3616 Blvd. Day AM or contact ➢ Lodging Tax Advisory Committee meeting, 12:00 NOON (Double Tree Suites, 16500 Southcenter Pkwy) ➢ Tukwila Metropolitan Park District Board of Commissioners, 5:30PM (Council Chambers) ➢ City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. ➢ City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. > Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman (206- 431 - 2197). ➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Trantina at 206 - 433 -1868. > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) After- school programming funding options. (B) Fire Department SAFER Grant. (C) Fire Department staffing and overtime. (D) A resolution for unclaimed property. (E) Financial policies. (F) A resolution adopting a Financing Plan for Urban Renewal Tukwila International Boulevard (TIB) Project. (G) Billing for motor vehicle accident responses. > Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206 -767 -2342. >Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Kertzman at 206 -575 -2489. > Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308. ➢ Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 - 431 -3670. ➢ Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf Room ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan Hernandez at 206 -248 -0260. >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. > Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room 8/18/14 Meeting Cancelled. 173 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. August 4 11 18 See agenda packet cover sheet for this week's agenda (August 18, 2014 Regular Meeting). 25 Special Presentation: Introduction of new employee, Nichole Flores, Preschool Teacher. Public Hearings: Comprehensive Plan Element. An ordinance relating to the South 180th Street rezone. Special Issues: Comprehensive Plan Element. An ordinance relating to the South 180th Street rezone. Financial Policies. September 2 (Tuesday) Special Presentations: 8 Special Issues: 15 Special Presentation: 22 Special Presentation: Indoor Air Environmental Health Project Update. Budget Update 2015 -2016. Proclamation: Comprehensive Plan Element ordinance. New Fire Department Engine. Proclamation: Tukwila International Boulevard 1 year later. Committee of the Whole to be followed by a Special Meeting. Mayors Day of Concern for the Hungry. A proclamation for National Recovery Month. Special Issues: Financial Policies. 174