HomeMy WebLinkAboutCOW 2014-10-27 COMPLETE AGENDA PACKET"��'� Tukwila City Council Agenda
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or • COMMITTEE OF THE WHOLE ❖
Jim Haggerton, Mayor Counci /members: + Joe Duffie + Dennis Robertson
'? David Cline, CityAdministrator + Allan Ekberg + Verna Seal
De'Sean Quinn, Counci/ President + Kathy Hougardy + Kate Kruller
Monday, October 27, 2014, 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. SPECIAL
PRESENTATIONS
a. Swearing in of Police Sergeant Kraig Boyd and
Police Sergeant Mike Murphy.
b. City -wide Values. David Cline, City Administrator.
c. Draft Communications Plan. Rachel Bianchi, Communications and
Government Relations Manager.
Pg.1
3. CITIZEN COMMENT
At this time, you are invited to comment on items not included on this agenda
is
(p /ease limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue
presented for discussion.
4. SPECIAL ISSUES
a. A resolution updating the City's consolidated permit fee schedule
for 2015 -2016.
b. An ordinance to create a flat fee for plan review and permit for
simple residential projects (not exceeding $20,000.00).
c. Budget discussion.
P /ease bring your budget binder Q
Pg.37
Pg.53
Pg.63
5. REPORTS
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
6. MISCELLANEOUS
7. EXECUTIVE SESSION
8. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/27/14
RB
(11,4
al
E Ordinance
Mtg Date
E Bid Award
Mtg Date
rj Public Hearing
114tg Date
[j] Other
Mtg Date
CAM,GoRY Discussion
Mtg Date
SPONSOR jIj Council Mayor E 1- Z E DCD Finance E Fire LI IT E Pe7R E Police PW
SPONSOR'S The City of Tukwila has identified enhancing its external and internal communications
SUMMARY efforts as one of the top priorities for the next two years. The City is interested in better
telling the good stories within the City, and ensuring that key audiences have knowledge
of City activities, events and initiatives. This presentation is to provide Council with the
framework of the City's Draft Communications Plan.
REv1kWE1) I3Y E COW Mtg. E CA&P Cmte
111 Utilities Crnte 111 Arts Comm.
DATE:
• F&S Cmte
E Transportation Cmte
Comm. Ej Planning Comm.
CHAIR:
• Parks
ITEM INFORMATION
ITEM No.
2.C.
1
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DAIE: 10/27/14
AGENDA Prkm TITLE
Draft Communications Plan
10/27/14
E Motion
Mtg Date
E Resolution
Mtg Dale
E Ordinance
Mtg Date
E Bid Award
Mtg Date
rj Public Hearing
114tg Date
[j] Other
Mtg Date
CAM,GoRY Discussion
Mtg Date
SPONSOR jIj Council Mayor E 1- Z E DCD Finance E Fire LI IT E Pe7R E Police PW
SPONSOR'S The City of Tukwila has identified enhancing its external and internal communications
SUMMARY efforts as one of the top priorities for the next two years. The City is interested in better
telling the good stories within the City, and ensuring that key audiences have knowledge
of City activities, events and initiatives. This presentation is to provide Council with the
framework of the City's Draft Communications Plan.
REv1kWE1) I3Y E COW Mtg. E CA&P Cmte
111 Utilities Crnte 111 Arts Comm.
DATE:
• F&S Cmte
E Transportation Cmte
Comm. Ej Planning Comm.
CHAIR:
• Parks
COMMITTEE
RECOMMENDATIONS:
spoNsoit/ADmIN.
COMMITIEN,
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
10/27/14
Copy of City of Tukwila Draft Communications Plan
10/27/14
Copy of PowerPoint Presentation on Draft Communications Plan
1
2
communications plan overview and timeline
purpose and overview
Roadmap for enhanced communications with
internal and external stakeholders
One City identity
Consistent and accurate information,
grammar, etc.
Enhanced use of existing channels; new channels
identified
Key Messages Messages the BBQ speech
Communications Roundtable
*Li Central Calendar
Translations
Style Guide
Identity
Banners on TIB
e e- co
Printed Materials
Communications Division Review
• Strategic Use of Other Opportunities — i.e., SWM bill
Reporter
• Hazelnut
E- Hazelnut
• City -Wide Annual Report
e e- Co
Channel 21
TukwilaWA.gov
Social Media
LJ Awards
Citizen Comment Follow-Up
Media
e e- Coi:r:I
TukNet
Photo/Video Library
Other Opportunities
00000
Photo Org Chart
TukwilaU
Mayor/City Administrator Tours
Standard Employee Welcome Packet
O
e
1I
Comms Plan
Central Calendar & Communications Roundtable
Translations (largely for web, as needed will occur)
Style Guide
All staff trained by Q1
Identity
Banners on TIB
Communications Division Review (fully implemented with style guide)
o =ue
Strategic Use of Other Opportunities (fully implemented with style guide)
Hazelnut March Edition October Edition
E- Hazelnut Monthly
City -Wide Annual Report
Channel 21
TukwilaWa.gov
Social Media
Awards
Citizen Comment Follow Up
TukNet
Photo /Video Library Permanent version on TukNet
W
her Opportunities
communications plan
Draft - October 23, 2014
COMMUNICATIONS PLAN
Background
The City of Tukwila has identified enhancing its external and internal communications efforts as one of
the top priorities for the next two years. The City is interested in better telling the good stories within
the City, and ensuring that key audiences have knowledge of City activities, events and initiatives.
Communications Goals and Objectives
Following are the goals and objectives of the City:s communications efforts:
• Ensure timely and effect.ive communications to both internal and external audiences
Guaran.tee communications are transparent and accessible to all audiences
• Strategically assist department and other internal stakeholders to ffectively communicate with
key audiences
Provide expertise and bes•t psroactive information on all communications, internal and external
outreach and edia relation
• Utilize multiplemchannels for communications; continue to innovate acntdioandsd channels asnthey
arise
Encliovue age two way communicationS with all audiences ,
s to
• rr timely respo departmental requests for communications assistance
Ensure easy implemensetation of changes atcross departments and fun .
Embrace the diversity of Tukwila and bet er integrate non-English communications whe
feasible
Messages ' They
Key message,seare developed for the "barbeque speech
comprehensl look at the city of Tukwila, but rather tell the basics of what makes Tukwila what it is in a
compelling manner. The bullets below each messagyeeindicate proof points that can be used to buttress
the message. The goal for the key m.es_sages is to h everyone withlifnrethee City eventually saying
basically the same thing about the .city though everyone should fee . t o u s ea rt eh en ior t o mw. men ea wsn toatrgod es bs —e sa o
that there is consistency in messaging about Tukwila in the broader region. The City key s will
likely change over time. Tuhvv|aisaunhqumcmn�mmun�V/ with an�htUn�e population of 20,000 people but adaydnne
popu|admnthat can exceed 1S[,000on any given day.
• Tukwila is a shopping and employment hub, and more people work in the city than work in 29
counties in Washington state.
• The City of Tukwila provides services for the daytime population, and therefore operates as a
medium-sized city.
City of Tukwila — Communications Plan
page 1
Draft - October 23, 2014
Tukwila is more than a mall; while everyone knows about Westfield Southcenter and the fact that the
two busiest freeways in the state intersect here, we also have an extensive parks and trails system,
distinct and interesting neighborhoods, and one of the most diverse communities in the state.
*
In 2010, the Tukwila Public Schools was named the mos diverse school district in the United
States by the New York Times, and over 50% of Tukwila residents speak a language other than
English at home.
• Tukwila boasts nine specific neighborhoods, all with different characteristics and enjoy fanoi|iem
who have Iived here for multiple generations.
We honor our past and our natural history, but are forward thinking and unafraid to reimagine our
city to ensure it remains vibrant and healthy for future generations.
• Some of the first European settlers in the area came to the Duwamish/Green River, which would
one day become the City of Tukwila, and the river remains a central part otfhcriotyu'gshcoourte
• The City encourages residential and commercial growth in targeted areas Tu tuhkcweihl at et ro
create additional neighborhoods where people can live, work and play, such as the So.
District and Tukwila South; in 20 years these areas will be vibrant. m. ixed-use neighborhood.
People chose Tukwila because of its location and accessibility, affordability and amenities.
• Tukwila is 11 minutes to downtown Seattle by car, 28 minutes by light rail and 12 minutes by
commuter rail, providing resid.ents an easy commut.e to the state's largest job center.
• Housing remains affordable within the city. and policy makers place high value on ensuring
affordability for the long run..
• Tukwila has a number of regional attractions, including the Westfield Southcenter Mall, Starfire,
home of the Seattle Sounders, the Museum of Flight, and an entertainment district that includes
Foster Golf Links, ACME Bovvl, Family Fun Center, go karts and AMC Theater's 16 screen
complex.
We are doing great things in the City of Tukwila, and excited about the future of this great city.
Audiences
The City of Tukwila has a variety of key audiences who serve as critical stakeholders within the City.
These include:
� Residents
• Business Community
• Visitors
• Employees
• Community Partners
City of Tukwila — Communications Plan
16
Page 2
Draft - October 23, 2014
Communications Roundtable
The Communications Roundtable will allow the City to better coordinate events and initiatives
across departments, and allow the communications team to better serve each department. In
addition, this regular meeting will allow the "good stories" to filter up so that we can better
broadcast all of the positive things going on in the City. Finaily, the Roundtable aliows us to
expand the footprint of our communications effort by empowering department representatives
to be ad hoc members of the communications team, finding important information and good
stories to tell, helping take photos when possible,
Roundtable members will attend a two-hour meeting once a month, and will be expected to
report out major events, initiatives and issues within their department. For larger departments,
representatives will need to do some advance work within their department to ensure they
have a good understanding of what is happening in the various divisions and be prepared to
report out.
Communications Roundtable Metrics:
• Roundtable organized by • Check in with membe
Central Calendar
~~~ ~—' --' - -~'-
�mmo����Ul4
rS6vApril, 201 majority embers find is useful
In order for the City to better communicate both in.terna.11y and externally, a central calendar
should be maintained. This centralized calendar will be. integ. rated with the website so that
much of it is available to external audiences, We. have identified a nOthat vVi|l a|lnvvustO
have the c internal information such as internal city events
or pub deadlines accessible tVextSrUa|audience5.
The calendar will be able to be updated by anyone, tho.ugh the Communications Division will
act as a filter and ensure that all additions are appropriate for publishing on the calendar. In
addition, it will be expected that departments will actively and directly add events and key
dates through the calendar application.
The Communications Division will develop and maintain this critical tool, which will include:
• External Chvevents
• Internal City events
• Ribbon cuttings and other external events attended 6v elected of�Ci3|3
• Proclamations and traditionally observed months (i.e. Black history month, etc.)
m
Events sponsored bycornrnunity partners U.e. school district, etc\
�
Deadlines for publications (i.e.Tukvvi|a Reporter, Grapevine)
City of Tukwila — Communications Plan
Page 3
Draft - October 23, 2014
In addition, the Communications Division will maintain a calendar layer that includes key dates
ad deadlines for the various communications plans and activities.
Centralized Calendar Metrics:
• Calendar up and running (perhaps a temporary version until the web build-out is
complete) by 04 2014
• Q2 2015 poll of City calendar users shows employees find it useful
Translations
Numerous languages are spoken in the City of Tukwila, and as new immigrant and refugee
communities join us, the number of languages will only increase. From both a resource an d
practical perspective, translating all of the City's materialsintoalargenumber of languages is
unfortunately not possible. In discussions with a variety o f individuals with experience working
in Tukwila's non-English speaking communities, it is clear that literacy also remains a large issue
with many in these communities and therefore translating written documents may not have
much effect.
All of this being said, there is some information we should translate, and some additional ways
that we can make materials available to non-English speakers. Because we cannot do this for
every language, it is recommended that we prioritize the top five languages spoken in Tukwila.
These include:
• Spanish
• Somali
• Vietnamese
• Nepali
• Burmese
The main pages of the website (home and landing pages for each of the departments) should
be translated into the languages above.
In addition, the division will work with the Courts to utilize the downtime of court translators to
create audio files that will be available on the website for non-English speaking residents in the
languages identified above. These files will allow the City to disseminate information in other
languages without concerns about literacy. The division will create evergreen content in some
of these languages, such as where to go for specific services, etc. and will do updates on an as-
needed basis to promote other activities and initiatives, such as upcoming events or major City
issues. Each language will have their own page and will be promoted in the Reporter, Hazelnut,
through the Community Connectors, Channel 21 and other channels. The division will review
City of Tukwila — Communications Plan Page 4
18
Draft - October 23, 2014
the analytics of the website in one year to determine whether these services are being accessed
and reassess depending on those statistics.
Translations Metrics:
• Key web pages translated into the five identified languages on new website
• Key City publications translated as needed in a timely fashion
• Web pages with audio files available, updated regularly and highlighted in various publications
and through Community Connectors
Style Guide
To effectively reach Tukwila's many and diverse target audiences, the City must maintain excellent
communication as an agency standard. Clear, consistent and effective communication is most powerful
when every aspect of City outreach provides a sense of continuity to the public, utilizing standards of
design, color, tone and voice to deliver cohesive, positive messages.
A major factor in strengthening the City's identity is the crea!ion of a City style guide, a helpful and
necessary tool to establish and maintain a uniformly professional image, both internally and externally.
The City of Tukwila Style Guide will cover a variety of elernents.
INTRODUCTION: Explaining Tukwila's need for a clear, consistent City identity as set forth in
Goal 5 of the City's 2012 Strategic Pl.an; introducing the Guide as an important employee
resource; and detailing the expectations regarding these guidelines.
• VISUAL IDENTITY: Iden!ifying the.gra.phics, colors, fonts and styles used to communicate
consistent visual Tukwila messaging, detailing the appropriate usage, format, sizing, placement,
etc., of these elements; and providing examples of their use.
• IDENTITY APPLICATIONS: Establishing standard formats, templates and guideline.s for printed
City materials (letterhead, meeting notices, etc.); providing designs for specialty items (ba.nners,
vehicles, appare.1, etc.); establishing standard formats, templates and guidelines for Tukwila s
electronic media (PowerPoint, em. ail, etc.).
IMAGES: Creation of a unified City photo library accessible to all departments; providing general
objectives, standards and tips for taking photographs, using City photographs, and
naming/identifying/captioning photographs. Photo release policy and City photo release form
also included.
• WRITING GUIDE: Offering general tips for better writing; providing the latest version ofthe
Federal Plain Language Guidelines, a mandate for public documents from Federal government;
reference guides for proper writing and usage, as well as Tukwila-specific words and
terminology.
• MEDIA RELATIONS: Guidelines for dealing with broadcast media (TV radio), print media
(newspapers), and electronic media (web, social media sites, podcasts); interview and public
City of Tukwila — Communications Plan
Page 5
Draft - October 23, 2014
speaking tips; standards and examples for writing press releases press conference procedures
and objectives; cultivating good news.
p
EMERGENCY COMMUNICATIONS: The Style Guide is another opportunity to ensure that
employees fully understand emergency communications protocol, key staff associated with this
and their contact information.
• RESOURCES: Access to and use of City logo graphics; templates designed for Word, Powerpoint,
etc.; access to and index of image library; online reference materials (City Style Guide, Federal
plain language guide); training through in-office sessions, group presentations; or online
materials; support and assistance.
Once the Style Guide iS complete, series
of trainings with employees across the City. In additi and other key
materials, along with the guide itself, will be available on TukNet for easy dissemination
throughout the City.
Style Guide Metrics:
• Style Guide complete Q4
• All employees trained by en
Identity
The City wishes toise er b if«TukVvilainthe region.
In addition, there That being said, we recommend moving forward th the banners on TIB so that they can
continue to show the momentum of change and revitalization on. the Boulevard. The
Communications Division will work with a s.m.all group of other City employees to develop three
alternatives for the design anTcliBtAhecn. will solicit input and feedback on these designs from key
stakeholders on TIB, such as
Tukwila International Boulevilia°rdm.eThe Communications Division recommends beginning the
obrnanding process in hird quarter, 2015 that includes a signifitcsant public outreadcbh component
to solicit feedbac.k frtom residents, busintehss leaders and gues The goal woul e to arrive at
an agreed-upon identity by the end 014 quarterwthi at would begin to be implemented in 2016.
Branding Metrics
• Branding process b 'nsQ3 2015
• Final products unveiled Q2 2016
City of Tukwila — Communications Plan
20
Page 6
Draft - October 23, 2014
EXTERNAL COMMUNICATIONS
Printed Material
The City ofTukwila utilizes a variety of printed material to educate and inform various audiences. Most
of these are developed at the department level and are specific to various issues, such as code
enforcement, etc. All of these publications reflect directly on the City, and should present a cohesive,
professional image ofTukwila.
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It is clear that there is a desire among some resident to have the Hazelnut return. Prior to this year, the
Hazelnut was a publication developed by the city and mailed three times a year to all addresses within
the city. The cost for each eight-page issue was approximately $8,000, including postage. The
Communications Division recommends bringing back the Hazelnut beginning in 2015, though on a twice
a year basis, mailing in March and October.
City of Tukwila — Communications Plan
page 7
Draft'Octnber%3,ZU14
To supplement the Hazelnut, the City will begin to develop an email database and develop a monthly
newsletter, emailed out on the third Monday of the month. Some content will be repurposed from the
Reporter, but original content will be developed as well. In order to develop a useful database, the City
will need to advertise the newsletter in its various publications, and make signing up very simple. A
sign-up widget will be placed on the website and the Communications Division will work with other
departments to gather email addresses to begin populating the database. It 15 recommended that we
use Constant Contact, a web-based newsletter service that will allow us to maintain the database and
send to a large number of recipients. Cost associated with this ranges from $20 - $85 per month and
price is contingent on number of contacts in the database.
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currently
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Printed Material Metrics
• Departments route external communications through the division on a regular basis
• Tukwila Reporter content includes a strategic theme for each edition, calendared out in advance
• The Hazelnut goes out in March and October of 2015
• Monthly E-Hazelnut begins in January of 2015
City of Tukwila — Communications Plan
22
page 8
Draft - October 23, 2014
• Annual Report published February 15, 2015
• Survey in November of 2015 (web, advertised in Hazelnut and Reporter), as well as other means,
show residents and other stakeholders are reading these publications and find them useful
Channel 21
Channel 21 is an important resource for the City, and one that has the highest potentiat for
growth. Currently there are 5,000 households whithin tlh.e pc.ri teys tehattiysubscribe to Comcast and
have the potential of accessing the City's cable c afnn n six slides rotate on Channel
21 and, with the exception of the live Council me.ehitnhgs, this is the only content displayed. In
partnership with the IT division, after meeting wit e current contractor providing services for
Chanel 21 and reviewing the various options availab e, we have made the following decisions:
Split the filming of the council meetingS and the ongoing oversight of Channel 21 into
two areas; IT remains responsible for the former and Communications will take over the
latter
The City will secure a technology through
Puget Sound Access (PSA) will continue tocfailsmtutshtehcaotuwnicnilamooewweitiuilngs
ruo.sgtraom, edit, rand
•
schedule the channel ourselves. In additio • technology sa Itloowp bring the
Once the technology is secured, the Division will*srple'InhdisNovember and December becoming
web streaming In house
n-n-Com d mnakveieCwhanhel 21 content available on ou
website so that o acnas; subscribers ca the content
familiar with it and developing initial content with a planned unveiling of the new Channel 21
on January 1, 2015. Accordingly, we will use our various other communications channels
(Reporter, vvebsite, etc.) to promote the new content prior to the re-launch of the channel.
The City calendar will be of great help tOdetermine opportunities for generating original
content, and the division will woric with the Communications Roundtable to generate ideas as
well. In addition, there are a number of resources currently available that can be turned into
content, such as the "City 101" presentation that was developed for the Community
Connectors. Not only could this be narrated in English and run on the Channel, but narrated
into a variety of Ianguages via our proposed partnership with the Court and made available on
the Channel and website.
Similarly, other presentations, events and activities can be recorded, narrated, edited, etc., and,
when applicable, translated, and turned into compelling content for the channel. The division
also recommends re-running Council and Committee of the Whole meetings at different times
throughout the week to allow for more people to view these important civic events. Also
City of Tukwila — Communications Plan
Page 9
24
Draft - October 23, 2014
available to the City are public domain shows and movies that can be run on the channel for
free. When specific content is not running, a variety of informative and up-to-date slides will
run.
Channel 21 Metrics:
c�
01 2015: 28
n {}2 2015: 40
o
Q3 2015: 54
o Q42015: 64
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Division is|uokn�to create a new CdYvebs�ethat� includes anup
asveUasovebsbe that supports features such as mobile device compatibility, dynamrco
services, e-commerce, ls, third party web service
d user-friendly administration.
u�
f�m
bsite.The
g
integration, an
City Website Objectives:
• Create a new dynamic/interactive presence on the web
• Disseminate timely information promptly through a variety of web-based communication
channels
• Engage in online interaction with community members to improve outreach and efficiency
City Website Goals:
• Redesign the website with a new look and feel supporting the marketing and branding efhortsof
the City and reflecting the diverse make up and vision of the citizens of the City.
• Improve the information architecture of the website that supports a User-Centered Design
(UCD) to key City services, making it easier for the public to find content they are searching for.
*
Make the website compatible and easy to view on mobile devices and tablets.
• Build a new site based on a content management system (CMS) aliowing each department
active participation in updating the content of their pages in a fast and simple way.
• Back-end Reporting functionality (Citizen requests, Website hits)
• Integrated Calendar Management Sys eno
City of Tukwila — Communications Plan
Page 10
Draft - October 23, 2014
* Provide opportunities for e- newsletters and mobile notification through online opt-in
subscription services.
w
Create opportunity for online and mobile based Citizen Reporting of problems in the city.
°
Translation Services integrated throughout website including the addition of audio files in
different
• ADA compliance
MuchofthecontentonthecunentCitvvvebsheisoutdatedandinneedofuodating.ItwiUbe
important to work with each department after the initial content audit finished to.make sure the best
information is available for our citizens. Using google analytics, we Will ha. ve a good idea of which pages
are currently still used and which content can be removed due to lack of interest. Because of the
number of people involved between multi le departments, we expect this part of the. redesign to take
much longer than other elements. Fortudnaptely this work will not affect the initial design,tckheoice of CMS
and site structure and can move forwar in the background as the initial redesign steipst place.
Starting the process in Winter of 201f ill allow 6-9 months for the work to be comp ereead while we
continue to work on other aspects o 5thwe redesign. Choosing a popular website structu based on other
hi hl rated local, and nationwide governme. nt sites will help departments to evaluate what is currently
wogrkying and popular with other municipalities and help guide our process for adding content moving
forward. Finalized department content can then be added to the updated site near the end of the
redesign process.
The Communications Division continues .toi investigate the City's most up to date options for electronic
archiving of the website, Tuknet and socia media platforms and will build this into the website redesign.
Tukwila Metrics:
• Fresh, compelling content ori a live website by Q4 2015
• Analytics show an increase in website visitors within ninemonths(aftervvebshenedesign,itb
the ially go down until users begin using the new links
associated with the new pages)
Social Media
The City of Tukwila has a minimal social media presence and great opportunity to better use various
assets to communicate with our key audiences. While there are a significant number of active social
media channels a City could utilize, we recommend at this time that we focus on Facebook and Twitter.
Once the City has a stronger presence on both of these platforms, the Communications Division will
identify other opportunities to expand our social media profile.
Facebook: As of September 3, 2014, the City of Tukwila has had 16,000 total Facebook page views and
has 2,563 total likes. Per the latest Communications assessment completed in spring of 2014, The City of
Tukwila has 701 followers. Our numbers are relatively low in comparison to alt other South King County
Cities.
City of Tukwila — Communications Plan
Page 11
Draft - October 23, 2014
By increasing our followers/friends, we have the opportunity to further disseminate information to our
key audiences. To do this, we will:
• FoIIow/friend active government Facebook accounts, such as the City of Issaquah,
WSDOT, King County etc.
• Follow/friend Tukwila-related accounts such as the school district, local businesses and
residents, and, when appropriate, follow/friend people that follow these same
accounts; actively following/friending usually results in people following/friending back,
which will extend our reach on Facebook
• Publicize the Facebook page on written m business cards, etc.
These techniques will need to be deployed consistently; it is not a one-time thingand should become a
regular part of our social media practice. However, es the responsibility of
frequent and compelling content posted on the page. If the City is to maintain an online community via
Facebook, we will need to:
• t 2-3 times a day; at least once in the morning and once in the afternoon
• SPhoasre items from other government entities and businesses that are relevant to Tukwila
• Post information about City of Tukwila construction, road closures etc.
•
• Post conversation worthy photoS
Post fun facts about the City
Post historical information i.e. "On this day in 1973....
•
Utilize Chanel 21.content to post on Facebook
Consider pa.rtnering vv.ith Tukwila businesses and or organization for a chance for tion a
•
followers/friends to win,,a prize. or contest, such as to share, like, comment or cap
Tone is critical on Facebook. The voice of the account should be exciting and engaging and make people
wonder who is running the account. We want to be able to make people laughonanwdhinetnepreesotpeldeilneawvheaat
the City of Tukwila has to offer with remarkable and unique content. In additi
remark on the City's paSe, it is key to en apgleeawithin.a 24 hour period. People should be thanked for the
"likes" and for saying positive things; peog rFeciathe recognition and are more willing to engage in
the future with accounts that have a true voicepp erdook is indeed an online community, and we must
be present and participate in order to reap the rewaca s associated with such engagement. Thank people
for "likes". Thank people for saying positive things about the City and spreading information about
events. People appreciate recognition and are more willing to engage in the future with accounts that
have a voice.
Twitter: As of September 3, 2014 the City of Tukwila has only 342 tweets 780 foliowers and the account
is only following 27 people/accounts. Our numbers are relatively low in comparison to all other South
King County Cities.
City of Tukwila — Communications Plan
26
Page 12
Draft - October 23, 2014
Twitter is a great medium to impart helpful information to key audiences, but increasing the number of
foliowers 15 key to utilizing this tool effectively. While mass foliowing on Twitter needs to be done
incrementally to not violate term of service issues, it is the most effective way to raise our number of
foliowers as people naturaily follow back. The first steps toward increasing our Twitter presence
include:
• Follow active government Twitter accounts such as the City of Issaquah, WSDOT, King
County etc.
•
Tukwila-related such the school |b and
residents, and, when appropriate, p Fo||owntherC�yofTukvvi|adeparLnnen ofhda|sonTvvitte�and
penp|ethatmendnn1heOtyofTukvvi|au ng as the tweets are not
ne��tive
• Pub|icize the Oty'sTvvitter hand|e n materia|s, »uefsite, business cards, etc.
As with Facebook, the follow technique h |d be followers
current and growing. Similarly, the the t will increase
its followers. In order to increase the frequency and variety tweets,
• •
Txveet7-3|imesa6av�at Wea�N once the morn|ne�ndonce in the afternoon
.�-_-'-''-
Retweet tweets from other government entities and businesses that are relevant to
Tukwila
Favorite tweets of account follovvers so they know we are interested in what they are
talking about
• Tweet i n a cx/u construction, m
/u*��smes etc.
T eet co
weet fun facts
Tweet hi information
Just like with our Facebook account, our Twitter voice of should be exciting and engaging. We want
people to wonder who is running the account. Our goal is to make people interested in what the City of
Tukwila has to offer with remarkable and informative tweets. Additionally, engagement is key, so
if/when people tweet about the City or @ the Twitter handle, we must engage back within a 24 hour
period.
Tweets are only 140 characters so responses need to be positive and concise. If people have questions
about the city or its services, they will be directed to an online link or to an individual in the City who can
help them. In addition, we will thank people for saying positive things about the City and spreading
information about events and initiatives. Twitter makes it easy to search people or accounts that are
talking about Tukwila, and we will do these daily to seek out these people and conversations. Finally,
Twitter is an ideal medium emergency management and Communications will work with Emergency
Management to ensure it is used during critical times.
City of Tukwila — Communications Plan
Page 13
Draft - October 23, 2014
The Communications Division continues to investigate the City's most up to date options for electronic
archiving of the website, Tuknet and social media platforms and will build this into the website redesign.
Social Media Metrics:
• 10 — 15 posts per week each on Facebook and Twitter beginning Q1 2015
• |ncreasedfoUovvers/friends
o
Q1 2015 15%
o Q2 2015 10%
o
Q3 2015 10%
�
Q4 2015 5%
Awards
The City does not currently have a centralized structure to identify and apply for awards. Clearly the
City would be a strong contender for many awards, and deserves to have such recognition. In addition,
awards inspire pride in everyone connected to the City, from residents to employees to the business
community. As such, the Communications Division will develop a centralized process for applying for
awards.
Leaning heavily on the Communications Roundtable and input from departments, the Communications
Division will proactively investigate potential awards from:
• Washington State
• King County n�m
• Association of W on Cities
• US Conference of Mayors
• [other associations]
The Division will then work with relevant staff within the Departments to draft submissions for relevant
review prior to submittal.
Awards Metrics:
Process in place by Q1 2015
Apply for 10 awards in 2015
Citizen Comment Follow Up
In the development of this plan, multiple sources recommended streamlining the process for following
up with citizens who testify and Council meetings and ensuring Council is aware of these
communications. Currentiy, Council is often not aware of any follow up. While we recognize that the
City Clerk is currently responsible for ensuring follow up, and that the City Administrator's Report is
often the place where Council can learn of such follow up, it appears that not all follow up is done on a
City of Tukwila Communications Plan
28
Page 14
Draft - October 23, 2014
consistent basis and that not all councilmembers are directly relating the information in the City
Administrator Report with previous pubJic testimony.
The Communications Division would like to be helpful in this effort and work with the Clerk to identify a
clear process for public comment follow up so that citizens are consistently communicated with after
their testimony and Councilmembers are explicitly made aware of these communications.
Citizen Comment FoIIow Up Metrics:
Media
In partnership with the Clerk's office develop and imple process for follow up by 04
2015
In being more proactive in telling Tukwila's good stories, and getting ahead of others, the City will
become more proactive in our outreach to the media. For major events, press advisories and releases
will be distributed to our comprehensive media list (Attachment B) and, when appropriate, the.
Communications Division will actively pitch stories that are newsworthy. It will behoove the City to
think of the press broader t.han the Tukwila Reporter and realistically identify newsworthy items to pitch
to print, television and radio outlets.
Both the Fire and Police Departments have their own PI Os and vv. continue to serve as primary
spokesc ons for fire and police-related issues, Rachel Bia,ncehaihwdill serve as the City spokesperson for
other piteyrsrelated issues and all mediha inquiries beyond polic fire should be routed to her. If other
City employees receive media calls, t ey sho. uld simply refer them to Rachel without comment. Stlaff
should always remember. that no conversation wit.h a reporter is off the record, even in a persona
setting, and should refrain from commenting on city-related business.
INTERNAL COMMUNICATIONS
Publications
The City produces two internally focused documents,
Digest is distributed to the public through council packets). The Communications Division is responsible
for the creation of both documents, which are published in alternating weeks. Moving forward, we
recommend that both publications be pushed directly to employees' email inboxes (when applicable) to
ensure a higher rate of readership. As such, an email template will be developed for each of the
publications so that employees can receive them directly in their inbox. Printed copies will continue to
be distributed to employees who lack email access.
Publications Metrics:
Both the Grapevine and City Administrator Report are pushed into employee's mailboxes by Q4
2014
City of Tukwila — Communications Plan
Page 15
Draft October 23, 2014
TukNet
The City of Tukwila Intranet (TukNet) is the default home page for all web browsers used by City
employees. TukNet is currently used as a way for employees to access citywide documents, forms,
newsletters and online services. The intranet was last updated in 2008 and is in need of a major
overhaul. The new Intranet site will also be built on a CMS system but will be made either with a
WordPress CMS or Microsoft SharePoint, depending on the hardware availability within the IT
department. The intranet will continue to be focused more as a repository for locating information on
internai city poiicies and employee benefits and forms, as well as main communications tool for
delivering nternaI news to empoyees on a consistent basis
City Intranet O s:
• Create a new site that offers both ease of use arid intuitive in orMation architecture for
employees
• Create a better channel for communicating out to employees
Intranet Goals:
• e
•
• Build CMS with either
°
Integrated Calendar Management System p
specific' for internal use
The Communications Division continues to investigate the City s most up to date options for electronic
archiving of the website, Tuknet and social media platforms and will build this into the website redesign.
Tuknet Metrics:
• Users report positive feedback
Photo/Video Library
The Communications Division will develop a City-wide photo and video Iibrary available on the share
drive to all city employees. In addition, the division will make every effort to collect and digitize
historical photos. This, along her projects, would be a perfect project for a future intern.
Photo/Video Library
• Temporary Iibrary established by Q1 2015
�
Library fully integrated into new Tuknet site
�
Used by staff
City of Tukwila — Communications Plan Page 16
30
Draft - October 23, 2014
Other Opportunities
While many of the ideas below are lower priority than mos of what is discussed above the
Communications Division has identified the following opportunities that we intend to follow up on in
late 2015/early 2016 once some of these larger priorities (such as Channel 21 stabilization and website
redesign) are complete.
• Photo org chart — using badge photos create an org chart within the City so employees better
know their coileagues by sight
• Tukvvi|aU—a monthly series of workshops available to employees on a variety of topics, from a
guest speaker from the Historical Society to a photography ert giving tips on how to take
great pictures
• administrator in various departments, divisions, etc. to allow additional two-way sharing of information
• Standard employee welcome packet — rking with HR, the Divisio to help build a
new employee packet that provides som rmation about working at the Chy
City of Tukwila — Communications Plan
Page 17
32
Draft - October 23, 2014
Timeline — peach indicates planning stage; blue indicates implementation; white indicates no activity
-011 " Comms Plan
Central Calendar & Communications Roundtable
Translations (largely for web, cis needed will occur)
Style Guide All staff trained by 01
Identity
Banners on TIB
Communications Division Review (fully implemented with style guide)
City of Tukwila — Communications Plan Page 18
co
Draft - October 23, 2014
Timeline — peach indicates planning stage; blue indicates implementation; white indicates no activity
Strategic Use of Other Opportunities (fully implemented with style guide)
Hazelnut March Edition October Edition
E- Hazelnut Monthly
City -Wide Annual Report
Channel 21
TukwilaWa.gov
Social Media
City of Tukwila — Communications Plan Page 19
Draft - October 23, 2014
Timeline — peach indicates planning stage; blue indicates implementation; white indicates no activity
Awards
Citizen Comment Follow Up
TukNet
Photo /Video Library
Other Opportunities
Permanent version on TukNet
City of Tukwila — Communications Plan Page 20
36
COUNCIL AGENDA SYNOPSIS
InitiaIj
Meeting Dale
Prepared by
Mayor's review
Council review
10/27/14
NG
(Mt /4
in
11/03/14
NG
LI Public Hearing
Mt g Date
Eli Other
Mtg Date
CATF,GoRy n Discussion
Mtg Date
SI) ONSOR LI Council Mayor L HR Z DCD E Finance E Fire L IT [1] P &R E Police PW
SPONSOR'S The revised DCD and PW fee schedule reflects annual increases in the costs of providing
SUMMARY development review services. New fees have been added for permits related to the new
TUC zoning district. A reduced fee is proposed for sensitive area buffer modifications and
minor home repairs by homeowners.
',Air, liY E COW Mtg. 0 CA&P Cmte
1:11 Utilities Cmte E Arts Comm.
DATE: 10/21/14
i1 F&S Cmte
Comm.
CHAIR: SEAL
E Transportation
ITEM INFORMATION
ITEM No.
4.A.
37
, TAFF SPONSOR: JACK PACE
)RIGINAL AGENDA DATE: 10/27/14
AGUNDA MN TITI.1
Updating the Consolidated Fee Schedule for 2015 and 2016
10/27/14
E Motion
MIA Date
[E] Resolution
Mt g Dale 11/3/14
E Ordinance
Mig Date
L Bid Award
Alt Dale
LI Public Hearing
Mt g Date
Eli Other
Mtg Date
CATF,GoRy n Discussion
Mtg Date
SI) ONSOR LI Council Mayor L HR Z DCD E Finance E Fire L IT [1] P &R E Police PW
SPONSOR'S The revised DCD and PW fee schedule reflects annual increases in the costs of providing
SUMMARY development review services. New fees have been added for permits related to the new
TUC zoning district. A reduced fee is proposed for sensitive area buffer modifications and
minor home repairs by homeowners.
',Air, liY E COW Mtg. 0 CA&P Cmte
1:11 Utilities Cmte E Arts Comm.
DATE: 10/21/14
i1 F&S Cmte
Comm.
CHAIR: SEAL
E Transportation
Cmte
E Parks
COMMITTEE
• Planning Comm.
RECOMMENDATIONS:
SPoNsoR/ADmiN.
CommITTEF
Department of Community Development
Unanimous Approval; Forward to Full Council for Action
COST IMPACT / FUND SOURCE
ExpENDITuRk RUQUIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED
0 so so
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/27/14
MTG. DATE
ATTACHMENTS
10/27/14
Informational Memorandum dated 10/15/14
Attachment A - Draft Permit Fee Resolution
Minutes from the Finance and Safety Committee meeting of 0/21/14
11/3/14
37
38
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Jack Pace, DCD Director
BY: Nora Gierloff, Deputy DCD Director
DATE: October 15, 2014
SUBJECT: Updated DCD and PW Permit Fees
ISSUE
Should Tukwila increase its land use permit fees and hourly inspection rates to reflect increased
costs to provide this service?
BACKGROUND
Salaries for represented employees will increase in 2015 by 90% of the increase in CPI_W
(June) 2013-14. The CPI-W for that period is 2.2% so 90% of that is an increase of 2%.
ANALYSIS
Staff is suggesting that the flat land use fees and hourly inspection rates increase at the rate of
the City's labor costs. Most other permit fees are based on the valuation of the work which itself
reflects inflation so no adjustment is needed for Public Works or the majority of Building
Department fees at this time. We are proposing to increase the structural plan review fee from
33% to 35% of the non-structural fee to account for rising costs for this service that the City
contracts out to a consultant and passes through to the applicant.
New fees have been added for permits related to the new TUC zoning district.
A reduced fee is proposed for sensitive area buffer modifications on single family parcels. We
hope that this will encourage greater compliance with environmental regulations, especially
when part of a code enforcement action.
See the separate staff report and ordinance amending Title 16 for a discussion of the proposed
new fees for minor residential remodels and final inspections for expired permits.
RECOMMENDATION
Staff recommends that the Committee forward the resolution to the October 27th Committee of
the Whole and November 3rd Regular meeting for action.
ATTACHMENTS
Draft Building/Electrical/Plumbing/Mechanical Permit Fee Resolution
39
40
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING A
CONSOLIDATED PERMIT FEE SCHEDULE AND
REPEALING RESOLUTION NO. 1803.
WHEREAS, the City intends to update permit fees on an annual basis, with any
increases tied to growth in City expenses for providing permit services; and
WHEREAS, the City Council wishes to recover a portion of the City's costs for
review and processing of permit applications; and
WHEREAS, the City has adopted a biennial budget process; and
WHEREAS, salaries for represented City employees are adjusted by 90% of the
Seattle CPI-W, which was 2.2% for the June 2013-2014 period; and
WHEREAS, greater compliance with environmental regulations can be encouraged
by offering reduced permit fees for residential homeowners on specific sensitive area
permits; and
WHEREAS, greater permitting compliance and streamlined disaster recovery can
be encouraged by offering a flat permit fee for small residential remodels;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. For 2015 and 2016, the Technology Fee shall be set at 5% of the
applicable permit fee.
W:\Word Processing \Resolutions\Consolidated permit fee schedule-2015-2016 10-2-14
NG:bjs
Page 1 of 10
41
Section 2. Public Works fees will be charged according to the following schedule:
PUBLIC WORKS FEE SCHEDULE
PERMIT DESCRIPTION
FEE
Type A (Short-Term Non-profit)
$ 50.00 + Technology Fee
Type B (Short-Term Profit)
$100.00 + Technology Fee
Type C
(Infrastructure and Grading on Private Property
and City Right-of-Way and Disturbance of City
Right-of-Way)
$250.00 application base fee, Technology Fee, plus
four components based on construction value:
1) Plan Review
2) Construction Inspection
3) Pavement Mitigation
4) Grading Plan Review
Type D (Long-Term)
$100.00 + Technology Fee
Type E (Potential Disturbance
City Right-of-Way) of
$100.00 + Technology Fee
Type F (Blanket Permits)
$250.00 processing fee, plus $5,000.00 cash deposit,
withdraw $100.00 per instance for inspection
Franchise — Telecommunications
$5,000.00 administrative fee
Franchise — Cable
$5,000.00 plus 5% of total revenue
Street Vacation
$1,200.00
Latecomer's Agreements
$500.00 processing fee, plus 17% administrative fee,
plus $500.00 segregation fee
Flood Zone Control Permit
$50.00 + Technology Fee
Section 3. Land use permit and processing fees will be charged according to the
following schedule:
LAND USE FEE SCHEDULE
All peer review fees will be passed through to the applicant per TMC Section 18.50.200.
Decision Type
(Current
Fee)
2015
Fee
2016
Fee
Plus
Hearing
Examiner
Fees
Plus
Technology
Fee (TF)
Appeal
Type 1, 2 and 4 Decisions
$57-9
$591
$602
SEPA MDNS Appeal
$57-9
$591
$602
Appeal of Sign Code Decision
$57-9
$591
$602
Impact Fee Appeals:
Fire
$579
$591
$602
Parks
$579
$591
$602
Transportation
$591
$602
W:\Word Processing \Resolutions\Consolidated permit fee schedule-2015-2016 10-2-14
NG:bjs
42
Page 2 of 10
Decision Type
(Current
Fee)
2015
Fee
2016
Fee
Plus
Hearing
Examiner
Fees
Plus
Technology
Fee (TF)
Sign Permit (TMC Chapter 19)
Permanent
$238
$243
$248
+ TF
Temporary
$404
$106
$108
+ TF
Pole/Banner Initial Application
$238
$243
$248
+ TF
Special Event
$404
$106
$108
+ TF
Pole/Banner Annual Renewal
$52
$53
$54
+ TF
New Billboard
$579
$591
$602
+ TF
Master Sign Program—Admin
,
$2,173
$2,216
+ TF
Master Sign Program—BAR
$3,414
$3,479
$3,549
+ TF
TUC Zone Modifications
Modification to TUC Corridor Standards
$591
$602
+ TF
(TMC Section 18.28.130. C)
Modification to TUC Open Space Regulations
$591
$602
+ TF
(TMC Section 18.28.250 D. 4. d)
Transit Reduction to Parking Requirements
$591
$602
+ TF
(TMC Section 18.28.260. B. 5. b)
Design Review (TMC Section 18.60.030)
Administrative
$2492
$2,236
$2,281
+ TF
Public Hearing
$4,006
$4,086
+ TF
Major Modification
$4343
$1,370
$1,397
+ TF
Minor Modification
$640
$622
$635
+ TF
Parking Variances and Special Permissions
Administrative Parking Variance
(Type 2—TMC Section 18.56.140)
$5-70
$591
$602
+ TF
Parking Variance
(Type 3—TMC Section 18.56.140)
$969
$988
+ HE
+ TF
Parking Standard for use not specified
(TMC 18.28.250 D.4.d.1 and TMC 18.56.100)
$579
$591
+ TF
Residential Parking Reduction
(TMC Section 18.56.065)
$591
$602
+ TF
Shared, covenant, Complementary Parking
Reduction (TMC Section 18.56.070)
$57-9
$591
$602
+ TF
Parking Lot Restriping
(TMC Section 18.56.120)
$679
$591
$602
+ TF
W:\Word Processing \Resolutions\Consolidated permit fee schedule-2015-2016 10-2-14
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Page 3 of 10
43
Decision Type
~
(Current
Fee)
2015
Fee
2016
Fee
Plus
Hearing
Examiner
Foen
Plus
Technology
Fee (TF)
Variances Special Permissions and Site Plan Review
Variances
/T7NC3eobonY8.72)
$����
$2,825
'
$2,882
+HE
+TF
Environmentally Sensitive Areas Deviation
'
BufferReduudon(7MC ChapterYK45)
Reduced fee for LDR homeowners no
'
�1'K�)
$1' 4Q5
$591
$1,525
$602
+TF
associated short .lat
Reasonable Use Exception
/TMC8*o�wf�4�f80
$2r932
$2,991
'
$3,050
'
+ HE
+ TF
TS(} Modific - **^^'^t-Stao+d*-rd
+TF
Section 18.41.100)
(TMC
Excepton from Single FamUy Design Standard
(TMC Section 18.50.050)
$591
$602
+ TF
Special Permission Cargo Container
(TMC Section 18.50.060)
$591
$602
+ TF
Landscape Perimeter Averaging
(TMC Section 18.52.060)
$570
$591
$602
+ TF
TreeondLandsce��W1odi�natinnP�rmitand
$105
$107
+TF
(TMC Chapter 185
' Lot Creation and Consolidation
Adjustment
Boundary Line Aduetm�nt
(�C Chapter 17.08)
$1' 077
$1' 71O
+ TF
Lot Consolidation
(TMC Chapter 17.08)
QK�K�
$622
$635
+TF
Short Plat (2-4lots)
�MCChap�rY7Y�
$3�42
$3,817
'
$3,893
'
+ TF
Short Plat (5-9 lots)
(77NC Chapter Y7Y2)
$472-59
$4,344
'
$4,431
+ TF
Subdivision:
Preliminary Plat (10+ lots)
(T7NCSeo�onY7Y4.D2O)
���6A�
$4,986
$5,085
+ HE
+ TF
Final Plat (18+lots)
(T7NC3onbonY7/2.03O)
$2O32
�20Q1
'
$3.050
+ TF
'
Binding Site Improvement Pan
(TMC Chapter 17.16)
$3' 817
$3.893
+ TF
'��
Planned Residential Development:
Administrotive(TMCSeobonYR46.11D)
$2,173
$2.216
+ TF
r
Pub|icHearing(T7NC Section 18.46.110)
84-48-8
$4.986
$5,085
+ TF
Minor Modification (TMC Section 18.46.130)
QA57-9
$591
$602
+ TF
yW jorK8odification(77NCSeotionY8.40.13D)
$2,377
$2,425
$2,473
+ TF
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Page 4 of 10
Decision Type
(Current
Fee)
2015
Fee
2016
Fee
Plus
Hearing
Examiner
Fees
Plus
Technology
Fee (TF)
Wireless Communication Facility (TMC Chapter 18.58.050)
Minor (Type 1)
S579
$591
$602
+ TF
Administrative (Type 2)
$47644
$1,677
1,710
+ TF
Major or Height Waiver (Type 3)
,
$3,352
$3,419
+ HE
+ TF
SEPA and Environmental
Checklist
675
$1,709
$1,743
+ TF
,
SEPA EIS
$2-,-982
$2,991
$3,050
+ TF
SEPA Planned Action
$5-79
$591
$602
+ TF
SEPA Addendum
$$79
$591
$602
+ TF
SEPA Exemption Letter
$348
$355
+ TF
Sensitive Area Master Plan Overlay
(TMC 18.45.160)
$4488
$4,986
$5,085
+ TF
Shoreline Permits
Substantial Development Permit: (TMC Chapter 18.44)
Project value: $5,000 - $10,000
4458
$1,181
$1,205
+ TF
$10,001 - $50,000
$2,763
$2,818
+ TF
,
$50,001 - $500,000
$1320
$4,406
$4,495
+ TF
More than $500,000
$547$
$5,588
$5,699
+ TF
Permit Exemption Letter, Shoreline
$243
$248
+ TF
Conditional Use Permit, Shoreline
(TMC 18.44.050)
$3,843
$3,879
$3,957
+ HE
+ TF
Shoreline Tree Permit
(TMC Chapter 18.44)
$408
$105
$107
+ TF
Shoreline Environment Redesignation
$2,932
$2,991
$3,050
+ TF
Noise Variance (TMC Section 8.22.120)
Type I
$485
$494
+ TF
Type II
$654
$667
+ TF
Type III
$1,425
$1,454
$1,483
+ HE
+ TF
Use Permits
Conditional Use Permit
(TMC Section 18.64.020)
'
$3,879
$3,957
+ HE
+ TF
Unclassified Use Permit
(TMC Chapter 18.66)
$47888
$4,986
$5,085
+ TF
TSO Special Permission Use
(TMC Section 18.41.060)
$969
$988
+ HE
+ TF
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45
Decision Type
(Current
Fee)
2015
Fee
2016
Fee
Plus
Hearing
Examiner
Fees
Plus
Technology
Fee (TF)
Comprehensive Plan Changes (TMC Chapter 18.84)
$129.50 for the first $2,000, plus $19.60 for each additional $1,000, or
fraction thereof, to and including $25,000 + Technology Fee
Rezone (Map Change)
$37424-
$3,489
$3,559
$100,001 to $500,000
+ TF
Comprehensive Plan Amendment
,
$3,988
$4,068
$5,000,001 and up
+ TF
Zoning Code Text Amendment
-$4-444
$4,533
$4,624
+ TF
Miscellaneous Services and Charges
Development Agreement
$17,955
$1,994
$2,034
+ TF
Code Interpretation (TMC Section 18.90.010)
$344
$348
$355
+ TF
Zoning Verification Letter
$341-
$348
$355
+ TF
Legal Lot Verification
$548
$559
$570
+ TF
Preapplication Meeting
$475
$485
$494
+ TF
Mailing Fee to Generate Labels, per project
$449
$458
$467
Public Notice Mailing Fee per address for each
mailing
$1
$1
Section 4. Building permit fees will be charged according to the following
schedule:
BUILDING PERMIT FEE SCHEDULE
Total Valuation
Building Permit Fees
$1 to $500
$65.00 + Technology Fee
$501 to $2,000
$65.00 for the first $500, plus $4.30 for each additional $100, or fraction
thereof, to and including $2,000 + Technology Fee
$2,001 to $25,000
$129.50 for the first $2,000, plus $19.60 for each additional $1,000, or
fraction thereof, to and including $25,000 + Technology Fee
$25,001 to $50,000
$600.40 for the first $25,000, plus $15.30 for each additional $1,000, or
fraction thereof, to and including $50,000 + Technology Fee
$50,001 to $100,000
$983.25 for the first $50,000, plus $10.60 for each additional $1,000, or
fraction thereof, to and including $100,000 + Technology Fee
$100,001 to $500,000
$1,511.60 for the first $100,000, plus $8.50 for each additional $1,000, or
fraction thereof, to and including $500,000 + Technology Fee
$500,001 to $1,000,000
$4,906.30 for the first $500,000, plus $7.00 for each additional $1,000, or
fraction thereof, to and including $1,000,000 + Technology Fee
$1,000,001 to $5,000,000
$8,443.25 for the first $1,000,000, plus $4.70 for each additional $1,000,
or fraction thereof, to and including $5,000,000 + Technology Fee
$5,000,001 and up
$27,243.25 for the first $5,000.000, plus $4.50 for each $1,000 or fraction
thereof + Technology Fee
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Page 6 of 10
1. Non-Structural Plan Review Fee. A non-structural plan review fee shall be paid at the
time of submitting plans and specifications for review. The non-structural plan review fee shall be 65% of
the calculated permit fee as set forth in the permit fee schedule. The non-structural plan review fee
specified herein is a separate fee from the permit fee and is in addition to the permit fee.
2. Structural Plan Review Fee. Where a structural plan review is deemed necessary, a
structural plan review fee shall be charged. The structural plan review fee shall be 33% 35% of the
calculated non-structural plan review fee.
Section 5. Mechanical permit fees will be charged according to the following
schedule:
MECHANICAL PERMIT FEE SCHEDULE
Valuation of
Work (Total
Contract Amount)
Mechanical Permit Fee
Unit Fee Schedule (in addition to base fee above:
$32.50 for issuance of each permit (base fee) + Technology Fee
$25Onrless
$65.00 + Technology Fee
$251 to $500
$G5.OU for first a250. plus aT.83 for each $1OOor fraction thereof, to
and including $500 + Technology Fee
$501ho$1.000
$84.60 for the first $500, plus $8.70 for each $100 or fraction thereof, to
and including $1,000 + Technology Fee
$1.001bz$5.000
$128.10 for the first $1.O0O. plus $Q.G5 for each $1.UOOorfraction
thereof, to and including $5,000 + Technology Fee
$5,001 to $50,000
$166.70 for the first $5,000, plus $10.05 for each $1,000 or fraction
thereof, to and including $50,000 + Technology Fee
$50.001 to $250.000
$639.20 for the first $50.000. plus $8.40 for each $1.000 or fraction
thereof, to and including $250,000 + Technology Fee
s250.001tos1.000.000
$2,319.20 for the first $250.00O. plus $74U for each $1.000orfraction
thereof, to and including $1.00O.OUO+ Technology Fee
$1.00O.001 and up
$7,869.20 for the first $1.0O8.0OO. plus $O70 for each $1,O0Oor
fraction thereof + Technology Fee
Section 6. Plumbing permit fees will be charged according to the following
schedule:
PLUMBING PERMIT FEE SCHEDULE
Permit Issuance—Issuance of each permit (base fee)
$32.50 + Technology Fee
Unit Fee Schedule (in addition to base fee above:
For one plumbing fixture (a fixture is a sink, hoi|ot, bathtub, etc.)
$65.00 + Technology Fee
For each additional fixture
$14.00 + Technology Fee
For each building sewer and each trailer park sewer
$24.80 + Technology Fee
Rainwatersysbem–perdnain(insidabui|ding)
$14.00 + Technology Fee
For each water heater and/or vent
14.00 + Technology Fee
vvAVwom permit fee scxedule-2o1*-2u1s10-2-14
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PLUMBING PERMIT FEE SCHEDULE
For each industrial waste pretreatment interceptor including its
'
trap and vent, except for kitchen type grease interceptors
$28� 0O+ Technology Fee
For each grease interceptor for commercial kitchens
$28.1U+ Technology Fee
For each repair or alteration of water piping and/or water treating
equipment, each occurrence
$14� UU+ Technology Fee
For each repair or alteration of drainage or vent piping, each
fixture
$14.00 + Technology Fee
For each medical gas piping system serving one to five
/n|eto/nuUetsforasci�cgas
$82� OO+ Technology Fee
For each additional medical gas inlets/outlets
$16.20 + Technology Fee
Fnreach|avvnaprink|e,syatemonanyone(1)meherinc|uding
backflow protection devices therefor.
$29.10 + Technology Fee
For atmospheric-type vacuum breakers not included in Iawn
sprinkler backflow protection:
1ho5.... $14.00 + Technology Fee
Over 5... $14.00 for first 5 plus $3.25 for each additional
+ Technology Fee
For each backflow protective device other than atmospheric type
vacuum breakers:
2-inch diameter and smaller.., $29.10 + Technology Fee
Over 2-inch diameter: $32.25 + Technology Fee
Section 7. Fuel Gas Piping permit fees will be charged according to the following
schedule:
FUEL GAS PIPING PERMIT FEE SCHEDULE
1. Permit Issuance:
r �auingeachparm�(basefme): 0$U�permbisin conjunction with
plumbing pernlb�r anapd�ncewhh both �unnb�oand gas
$32.50 + Technology Fee
2. Unit Fee Schedule (in addition to item in subparagraph 7.1.)t
For each gas piping system of one to five outlets
$65.00 + Technology Fee
For each additional gas piping system outlet, per outlet
$14.00 + Technology Fee
Section 8. Electrical permit fees will be charged according to the following
schedule:
ELECTRICAL PERMIT FEE SCHEDULE
1. NEW StNGLE-FAMILY DWELLINGS
New single-family dwellings (including a garage)
Garagea.poo�.spas and outbuildings
______ ___
Low voltage systems
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48
$152.85 + Technology Fee
$81.QO+ Technology Fee
$59.85 + Technology Fee
Page 8 of 10
ELECTRICAL PERMIT FEE SCHEDULE (continued)
2. SINGLE-FAMILY REMODEL AND SERVICE CHANGES
Service change or alteration-no added/altered circuits
81.SO+ Technology Fee
Service change $81SOvvbh�dd�d/ak�r�duircubo plus � circuits, �
eachmddedcircuk(nnaximumpennith*e$152.85)
�81� 8U+ Technology Fee
Circuits added/altered without service change (includes UP to
circuits)
�54� GO+ Technology Fee
Circuits $54.60 � (more
5 circuits); $7.O5 for each added circuit (maximum pernnitfee $88.70
+Teohno|o" Fee
$54� S0+ Technology Fee
Meter/mast repair
$68.25 + Technology Fee
Low voltage systems
$59.85 + Technology Fee
3. MULTI-FAMILY AND COMMERC!AL (including low voltage)
Valuation of
Work (Total
Contract Amount)
Permit Fee
$25Oorless
$65.0O+ Technology Fee
$251 - $1,000
$G5.00 for the first $250 plus $4.30 for each $100 or fraction thereof, to and
including $1.008+ Technology Fee
$1.001-$5.000
$97.00 for the first $1.UO0 plus $21.GO for each $1.00Oor fraction thereof,
to and including $5,000 + Technology Fee '
$5,001 - $50,000
$183.30 for the first $5,000 plus $17.70 for each $1,000 or fraction thereof,
to and including $50,000 + Technology Fee
$50,001 - $250,000
$Q7S.15 for the first $5O.00O plus $12.QO for each $1.00Oor fraction thereof,
to and including $250,000 + Technology Fee
$250.001-$1.000.000
$3.G87.2O for the first $25O.00O plus $9.15 for each $1.UOOor fraction thereof,
to and including $1,000,000 + Technology Fee
Over $1,000,000
$10,44O.7O plus O.5Y6of cost over $1.00O.00O+ Technology Fee
4. MISCELLANEOUS ELECTRICAL PERMIT FEES
Temporary service (residential)
$65.00 + Technology Fee
Temporary service/generators
$80.90 + Technology Fee
Manufactured/mobile home parks and RV park sites each service
and feeder
$86.25 + Technology Fee
Carnivals:
• Base fee
80.60 + Technology Fee
$10.80 + Technology Fee
$1O.8U+ Technology Fee
$6K5,006850/hour
• Each concession fee
• Each ride and generator truck
Inspections or plan review not specified elsewhere (one-half hour
minimum). Safety_ inspecUona, plan revisions.
$6-5,006650
AduftfamHyhome inspectkrn (paid at the time of scheduling the
i
__'
Disaster recovery emergency repair permit (residential structures
|
$20.00
vvmwnrd permit fee schedule-2015-2016 10-2-14
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Page 9 of 10
Section 9. Other inspections and fees will be charged according to the following
schedule:
OTHER INSPECTIONS AND FEES
Inspections outside of normal business hours (three hour minimum charge)
$47,50100.00/hour
Re-inspection fee
$6-5,8066.50/hour
Inspection for which no fee is specifically indicated—investigations or safety
inspections
$6-50-066.50/hour
Additional plan review required by changes, additions, or evisions to approved
plansjminimum charge one-half hour)
$65,0966.50/hour
100% of the permit
fee
Work commencing before permit issuance shall be subject to an investigation fee
e ual to 100% of the permit fee.
Plan review fee—Mechanical, Plumbing, Fuel Gas Piping and Electrical: The fee
for review shall be 25% of the total calculated permit fee. The plan review fee is a
separate fee from the permit fee and is required when plans are required in order
to document compliance with the code.
Work covered without inspection or work not ready at the time of inspection may
be charged a re-inspection fee of $65,0-866.50.
$65,610
Administrative fee for request longer than one
permit extension year
Expired permit final – includes two inspections
$133.00
Expired permit final – each additional inspection
$66.50
Minor residential remodel plan review and permit (projects up to $20,000)
$20.00
Section 10. Repealer. Resolution No. 1803 is hereby repealed effective
December 31, 2014.
Section 11. Effective Date. The permit fee schedules contained in this resolution
shall be effective as of January 1, 2015.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel Turpin, City Attorney
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50
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
October 21, 2014 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Kathy Hougardy, De'Sean Quinn (Absent: Joe Duffle)
Staff: Jack Pace, Nora Gierloff, Jerry Hight, Peggy McCarthy, Laurel Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Resolution: Adopting a Consolidated Permit Fee Schedule
Staff is seeking Council approval of a resolution adopting an updated, consolidated land use
permit and hourly inspection fee schedule. The proposal includes the following:
• Increased flat land use fees and hourly inspection rates in accordance with the rate increase
to City labor.
• No change to Public Works or the majority of Building Department fees.
• Increase to the structural plan review fee from 33% to 35% of the non - structural fee.
• New fees added for permits related to the new TUC zone.
• Reduced fee for sensitive area buffer modifications on single family parcels.
The Committee suggested fee comparisons with other jurisdictions be included as part of a
comprehensive City fee review in the future. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 27, 2014 COMMITTEE OF THE WHOLE.
B. Ordinance: Residential Remodel Permits
Staff is seeking Council approval of an ordinance amending Tukwila Municipal Code 16.04.250
to incorporate the following:
1. Creation of a flat fee for plan review and permit for residential projects under
$20,000.00
2. Establishment of a procedure that allows applicants to close out expired
construction projects with a final inspection up to 180 days after their permit has
expired.
Both of these proposed changes streamline and lessen the financial impact of the permitting
process for applicants, therefore encouraging compliance with building codes and improving public
safety. The Committee requested that these changes be promoted to the public through
appropriate channels. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 27, 2014
COMMITTEE OF THE WHOLE.
51
52
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/27/14
NG
'414 -/-4.
Z Ordinance
MtsDate 11/3/14
11/03/14
NG
E Other
Mg Date
SPONSOR J Canna' l 11 \4uyor E HR
L Finance El i7re El IT LI P&R LI Police PW
DCD
SPONSOR'S The proposed ordinance would create a modest, predetermined fee for minor residential
SUMMARY remodels to encourage compliance with building codes and therefore improve public
safety. It would also create a streamlined process for closeout of expired permits to
encourage applicants to get a final inspection, ensuring compliance with building codes
and therefore improving public safety.
REVIEWED BY [11 COW Mtg. E] CA&P Cmte
[ Utilities Cmte ] Arts Comm.
DATE:: 10/21/14
F&S Cmte
0 Transportation Cmte
Comm. 0 Planning Comm.
CHAIR: SEAL
E Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
ITEM INFORMATION
ITEM No.
4.B.
53
STAN,' SPONSOR: JACK PACE
ORIGINAL AGENDA DATE: 10/27/14
AGENDA ITEM TITLE Updating Title 16 with Minor Residential Remodel Fees and Expired Permit Finals
cxri;;(;()RY Discussion
Mtg Date 10/27/14
E Motion
All Date
E Resolution
MtsDate
Z Ordinance
MtsDate 11/3/14
0 Bid Award
11 Date
ri Public Hearing
AltgDate
E Other
Mg Date
SPONSOR J Canna' l 11 \4uyor E HR
L Finance El i7re El IT LI P&R LI Police PW
DCD
SPONSOR'S The proposed ordinance would create a modest, predetermined fee for minor residential
SUMMARY remodels to encourage compliance with building codes and therefore improve public
safety. It would also create a streamlined process for closeout of expired permits to
encourage applicants to get a final inspection, ensuring compliance with building codes
and therefore improving public safety.
REVIEWED BY [11 COW Mtg. E] CA&P Cmte
[ Utilities Cmte ] Arts Comm.
DATE:: 10/21/14
F&S Cmte
0 Transportation Cmte
Comm. 0 Planning Comm.
CHAIR: SEAL
E Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Department of Community Development
Unanimous Approval; Forward to Full Council for Action
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/27/14
MTG. DATE
ATTACHMENTS
10/27/14
Informational Memorandum dated 10/21/14
Draft Ordinance
Minutes from the Finance and Safety Committee meeting of 10/21/14
11/3/14
53
54
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton, David Cline
Finance & Safety Committee
FROM: Jack Pace, Director of the Department of Community Development
BY: Jerry E Hight, Building Official
DATE: October 21, 2014
SUBJECT: A. Flat fee for residential remodels AND B. Expired permit finals
ISSUE
A. Should a flat permit fee for minor residential remodels be adopted in order to encourage
homeowners to obtain permits for small projects and therefore receive needed safety inspections?
B. Should a procedure be adopted that allows applicants to close out expired construction projects
with a final inspection?
BACKGROUND
A. On occasion homeowners have not been financially motivated to apply for and receive a permit
for their smaller projects. In doing so they miss out on the benefits of safety inspections for their
water heater or furnace replacement, deck installation, and bathroom remodels. Not receiving
proper inspections allows safety issues to go uncorrected. Example: An owner builds a small
second floor deck and nails the deck ledger to the house, not using the code required lag bolts.
The deck ledger could separate from the house the first time the owner has a party to show off
their handiwork.
B. The contact listed on the application receives several written notifications from the City that their
permit is due to expire. If the applicant fails to request an extension while the permit is still active
the permit expires. An expired permit cannot be "reactivated" and the applicant must start over to
obtain a new permit. This requires the submittal of new project documents: plans, completed
application, energy calculations, geotechnical reports, structural engineering, et cetera. The
printing cost alone for new submittal documents can be extensive, not to mention redesign cost if
the state codes have changed.
The proposed procedure will allow the applicant to call for and receive a final inspection up to 180
days after their permit has expired. The absence of a final inspection can allow unsafe conditions
to continue that would normally warrant corrections and so without this final check public safety
may be jeopardized.
DISCUSSION
Adopting a modest, predetermined fee for minor residential remodels could help to encourage
compliance with building codes and therefore improve public safety. Creating a streamlined
process for closeout of expired permits could encourage applicants to get a final inspection,
ensuring compliance with building codes and therefore improving public safety.
RECOMMENDATION
The Council is being asked to approve the ordinance and consider these items at the October 27,
2014 Committee of the Whole meeting and subsequent November 3, 2014 Regular Meeting.
ATTACHMENTS
Ordinance in draft form
55
56
ET
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2418
§1, 2402 §4, 2171 §1 (PART), AND 2121 §1 (PART), AS
CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 16.04.250,
TO CREATE A FLAT FEE FOR PLAN REVIEW AND PERMIT FOR
SIMPLE RESIDENTIAL PROJECTS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council seeks the safety of the citizens first and foremost; and
WHEREAS, permits are required for certain home improvement projects; and
WHEREAS, the City Council desires to lessen the financial impact for homeowners
undertaking this work by creating a flat permit fee for simple residential projects that still
ensures code compliance and required inspections;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC 16.04.250 Amended. Ordinance Nos. 2418 §1, 2402 §4, 2171 §1
(part), and 2121 §1 (part), as codified at Tukwila Municipal Code Section 16.04.250,
"Procedures applicable to all construction permits," are hereby amended to read as
follows:
16.04.250 Procedures applicable to all construction permits
A. Permit and plan review fees applicable to all construction permits are listed in
the most current permit fee resolution.
B. Work covered without inspection or work not ready at the time of inspection
may be charged a re- inspection fee at the hourly rate listed in the most current permit
fee resolution.
C. Work without a permit. Any person who commences work before obtaining
the necessary permits shall be subject to an investigation fee. The investigation fee
shall be equal to the established permit fee as set forth in the most current permit fee
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57
resolution. This fee, which shall constitute an investigation fee, shall be imposed and
collected in all cases, whether or not a permit is subsequently issued.
D. Fee refunds. The Building Official may refund any permit fee paid by the
original permit applicant that was erroneously paid or collected. The Building Official
may also authorize the refund of not more than 80% of the permit fee when no work has
been done under a permit issued in accordance with the code. Where a plan review fee
has been collected, no refund will be authorized once it has been determined that the
application is complete and the plan review process has commenced. Refund of any
permit fee paid shall be requested by the original permit applicant in writing and not later
than 180 days after the date of fee payment.
E. Expiration of Permits. All building, mechanical, plumbing, fuel gas piping and
electrical permits shall become invalid unless the work on the site authorized by such
permit is commenced within 180 days after issuance or the work is suspended or
abandoned for a period of 180 days after the time the work is commenced. The
Building Official may grant one or more extensions for periods not more than 180 days
each. The extension shall be requested in writing and justifiable cause demonstrated.
F. Expired Permit Final. A permit within 180 days of expiration may receive a
final inspection provided a new permit application is completed and a fee is paid per the
most current permit fee resolution.
G. Residential remodel permits. Owner - occupied residential remodel permits for
projects not exceeding $20,000.00 in valuation are eligible for a flat fee for the plan
review and permit per the most current permit fee resolution. The valuation will be
cumulative during a rolling one year period and projects that exceed the $20,000.00
limit will be subject to the standard permit fee schedule. All requirements for submittal
documents and inspections are as required for a new house under this section; only the
fee is reduced.
H. Appeals. All references to Board of Appeals is amended as follows: Any
person, firm or corporation may register an appeal of a decision or determination of the
Building Official provided that such appeal is made in writing within 14 calendar days
after such person, firm or corporation shall have been notified of the Building Official's
decision. Any person, firm or corporation shall be permitted to appeal a decision of the
Building Official to the Tukwila Hearing Examiner when it is claimed that any one of the
following conditions exists.
1. The true intent of the code or ordinance has been incorrectly interpreted.
2. The provisions of the code or ordinance do not fully apply.
3. The decision is unreasonable or arbitrary as it applies to alternatives or
new materials.
4. Notice of Appeal procedures shall be in accordance with TMC Section
18.116.030.
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Page 2of3
IG. Violations. Whenever the authority having jurisdiction determines that there
are violations of this code, a written notice shall be issued to confirm such findings. Any
Notice of Violation issued pursuant to this code shall be served upon the owner,
operator, occupant or other person responsible for the condition or violation, either by
personal service or mail, or by delivering the same to and leaving it with some person of
responsibility upon the premises. For unattended or abandoned locations, a copy of
such Notice of Violation shall be posted on the premises in a conspicuous place, at or
near the entrance to such premises, and the Notice of Violation shall be mailed by
registered or certified mail, with return receipt requested, to the last known address of
the owner, occupant or both.
J14. Penalties. Any person, firm or corporation who shall willfully violate or fails to
comply with a Notice of Violation is liable for the monetary penalties prescribed in TMC
Section 8.45.100.A.2.
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel Turpin, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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59
60
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
October 21, 2014 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Kathy Hougardy, De'Sean Quinn (Absent: Joe Duffle)
Staff: Jack Pace, Nora Gierloff, Jerry Hight, Peggy McCarthy, Laurel Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Resolution: Adopting a Consolidated Permit Fee Schedule
Staff is seeking Council approval of a resolution adopting an updated, consolidated land use
permit and hourly inspection fee schedule. The proposal includes the following:
• Increased flat land use fees and hourly inspection rates in accordance with the rate increase
to City labor.
• No change to Public Works or the majority of Building Department fees.
• Increase to the structural plan review fee from 33% to 35% of the non - structural fee.
• New fees added for permits related to the new TUC zone.
• Reduced fee for sensitive area buffer modifications on single family parcels.
The Committee suggested fee comparisons with other jurisdictions be included as part of a
comprehensive City fee review in the future. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 27, 2014 COMMITTEE OF THE WHOLE.
B. Ordinance: Residential Remodel Permits
Staff is seeking Council approval of an ordinance amending Tukwila Municipal Code 16.04.250
to incorporate the following:
1. Creation of a flat fee for plan review and permit for residential projects under
$20,000.00
2. Establishment of a procedure that allows applicants to close out expired
construction projects with a final inspection up to 180 days after their permit has
expired.
Both of these proposed changes streamline and lessen the financial impact of the permitting
process for applicants, therefore encouraging compliance with building codes and improving public
safety. The Committee requested that these changes be promoted to the public through
appropriate channels. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 27, 2014
COMMITTEE OF THE WHOLE.
61
62
COUNCIL AGENDA SYNOPSIS
Initials
MeetingDate
Prepared by
Mayor :c review
Council review
10/27/14
LH
111 Resolution
Mtg Date
VI Ordinance
E Bid Award
Mtg Date
E Public Hearing
Mtg Date
1] Other
Mfg Date
Mtg Date 01/08/12
SP ON SOR E Council il Mayor FIR E DCD Finance E Fire E IT E P&R LI Police E Pr
SPONSOR'S The proposed budget was distributed to Council at the October 6, 2014 Council meeting.
SUMMARY Review of the proposed budget has taken place at the October 13, 2014 Committee of the
Whole and at October 20 and 27th Work Sessions.
**PLEASE BRING YOUR BUDGET WORKBOOKS**
RINI' \X./11.) BY E COW Mtg. fl CA&P Cmte E F&S Cmte E Transportation Cmte
E Utilities Cmte El Arts Comm. Parks Comm. [I] Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
sPoNsoit/ADmiN.
COMMITTEE
COST IMPACT / FUND SOURCE
ExIJN1I!u]w R1:Qt1RIu AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
ITEM INFORMATION
ITEM No.
4.C.
63
STAFF SPONSOR: PEGGY MCCARTHY
ORIGINAL AGENDA DATE: 10/27/14
AGENDA ITEM Ti'iii Discussion on 2015-2016 Proposed Budget
CAlEG 01 Y Discussion
Allg Dale 10/27/14
E Motion
MN Date
111 Resolution
Mtg Date
VI Ordinance
E Bid Award
Mtg Date
E Public Hearing
Mtg Date
1] Other
Mfg Date
Mtg Date 01/08/12
SP ON SOR E Council il Mayor FIR E DCD Finance E Fire E IT E P&R LI Police E Pr
SPONSOR'S The proposed budget was distributed to Council at the October 6, 2014 Council meeting.
SUMMARY Review of the proposed budget has taken place at the October 13, 2014 Committee of the
Whole and at October 20 and 27th Work Sessions.
**PLEASE BRING YOUR BUDGET WORKBOOKS**
RINI' \X./11.) BY E COW Mtg. fl CA&P Cmte E F&S Cmte E Transportation Cmte
E Utilities Cmte El Arts Comm. Parks Comm. [I] Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
sPoNsoit/ADmiN.
COMMITTEE
COST IMPACT / FUND SOURCE
ExIJN1I!u]w R1:Qt1RIu AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
10/27/14
None
63
64
Upcoming Meetings & Events
October /November 2014
27th (Monday)
28th (Tuesday)
29th (Wednesday)
30th (Thursday)
31st (Friday)
1st (Saturday)
➢ Transportation
➢ Community
Affairs & Parks
Cmte,
5:30 PM
(Hazelnut
Conference
Room)
Citizens' Police
Academy
Graduation
6:30 PM
(Council
Chambers)
Please RSVP to
Chris Chris Partman at
206 - 431 -2197 or
chris.partman@
tukwilawa.gov
10011101111
4 tut
�7
6:00
$2,00
Join
a costume
crafts,
Concession
will
a
iktitunitl
fiar'vC5['
Carplva!
I
. '
ma uuuuuu
— 8:00 PM
(Tukwila
Community
Center)
per child.
in the fun with
contest,
games and
much more.
items
be available for
nominal fee.
Fie,
Cancelled
➢ City Council
Budget Work
Session,
5:30 PM
(Council
Chambers)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council
Chambers)
SUNDAY, NOV. 2
(at 2:00 AM)
Daylight Saving Time
Ends
�"%,
3rd (Monday)
4th (Tuesday)
5th (Wednesday)
6th (Thursday)
7th (Friday)
8th (Saturday)
➢ Civil Service
Commission,
5:00 PM
(Hazelnut
Conference
Room)
➢ Utilities Cmte,
5:15 PM
(Foster
Conference
Room)
➢ City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
➢ Finance &
Safety Cmte,
5:30 PM
(Hazelnut
Conference
Room)
■ Arts
Commission,
5:30 PM
(Community
Center)
➢ Library
Advisory
Board,
7:00 PM
(Community
Center)
➢ Equity &
Diversity
Commission,
5:15 PM
(CR #3)
Council Chat
10:00 AM to
12:00 NooN
Stop by and
informally talk with a
Tukwila City
Councilmember about
anything on your
mind regarding
Tukwila.
Foster Golf Links
Clubhouse
(13500 Interurban Ave 5)
General
Election
VOTE! 0
➢Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 - 767 -2342.
➢ City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall.
➢ City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf Room. Contact Kim Gilman at 206 - 431 -2187.
➢ Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf Room. (A) A contract ivith King County for
Community Development Block Grant (CDBG) funds for the 2014 Minor Home Repair Program. (B) A resolution of intent to designate
a "residential targeted area" for the purpose of establishing a multi family property tax exemption and setting a time for a public
hearing.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact
Chris Partman at 206 - 431 -2197.
➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Trantina at 206 - 433 -1868.
➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf Room.
➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206 - 767 -2342.
➢ Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢ Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206 - 431 -3670. 10 -23 -14 meeting cancelled.
➢ Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf. Room. Meeting cancelled.
➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan
Hernandez at 206 - 248 -0260.
1-- Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815.
➢ Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf Room.
65
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
October
6
13
20
27
See agenda packet
cover sheet for this
week's agenda
(October 27, 2014
Committee of the Whole
Meeting).
November
3
Special Presentations:
10
17
Unfinished Business:
24
6:15 PM
EXECUTIVE SESSION
- Update on
Community Schools
Collaboration.
- Duwamish Habitat
Restoration:
Opportunities for
Chinook Recovery.
Unfinished Business:
Tax Levy Legislation:
• An ordinance
levying the general
taxes for the fiscal
year commencing
January 1, 2015.
• An ordinance
increasing the
regular property tax
levy one percent
from the previous
year beginning
January 1, 2015, on
all property, both
real and personal.
Residential Rental
Licensing and
Inspection Program:
• Ordinance clarifying
and updating the
program.
• Resolution updating
the fee schedule.
Special Presentations:
Police Employee
Recognitions:
• Meritorious Service
Awards
• Certificates of
Commendation
Public Hearings:
- A resolution
updating Community
Development Permit
P
Fees.
- An ordinance
relating residential
remodeling permit
fees.
New Business:
Tax Levy Legislation:
An ordinance
increasing the regular
property tax levy
P ro P y ev y one
percent from the
previous year
beginning January 1,
2015, on all property,
both real and personal.
Budget Legislation:
. Chan es to the
adopted 2013 -2014
adopted
Budget.
• 2015 -2016 Biennial
Budget.
• 2015 -2020 CIP.
Special Issues:
A resolution setting a
public hearing
relating to the multi-
family property tax
exemption.
Tax Levy Legislation:
(2) ordinances
Budget Legislation:
• Resolution adopting
the 2015 -2020 CIP.
• Ordinance amending
the 2013 -2014
Budget.
• Ordinance adopting
the 2015 -2016
Biennial Budget.
Residential Rental
Licensing and
Inspection Program:
• Ordinance clarifying
and updating the
program.
• Resolution updating
the fee schedule.
66