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Reg 2014-11-17 COMPLETE AGENDA PACKET
;r;'w►�A Tukwila City Council Agenda .• REGULAR MEETING •. • Jim Haggerton, 4,90., David Mayor Councilmembers: + Joe Duffie + Dennis Robertson Cline, CityAdministrator + Allan Ekberg + Verna Seal Quinn, Council President + Kathy Hougardy + Kate Kruller De'Sean Monday, November 17, 2014; 7:00 PM • Ord #2455 • Res #1847 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. Swearing in of Officer Aaron Madriaga. Mike Villa, Police Chief b. Introduction of Adam Kerchner, Golf Maintenance Specialist. Robert Eaton, Parks Superintendent. c. Introduction of Laura Benjamin, Community Development Planner. Jack Pace, Community Development Director. d. An award from the American Planning Association and Planning Association of Washington for the Community Connector's Program in the category of citizen involvement. Jack Pace, Community Development Director. e. An update on the Tukwila Pool Metropolitan Park District (TPMPD) support services transition. Robert Eaton, Parks Superintendent. Pg.1 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (p /ease limit your comments to five minutes per citizen). To comment on an item fisted on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT AGENDA a. Approval of Minutes: 11/3/14 (Regular Mtg.) b. Approval of Vouchers. c. Authorize the Mayor to sign a contract with KPG, Inc., for design services for the 2015 Annual Small Drainage Program in the amount of $78,856.85. (Reviewed and forwarded to Consent by Utilities Committee on 11/3/14.) d. Authorize the Mayor to sign a Local Agency Participating Agreement with the Washington State Department of Transportation relating to design and construction services for the State Route 181 (West Valley Highway) Project (from South 180th Street to Southcenter Boulevard) in the amount of $98,511.00. (Reviewed and forwarded to Consent by Utilities Committee on 11/3/14.) e. A resolution urging Governor Inslee and the Legislature of the State of Washington to preserve the streamlined sales tax mitigation distribution in their 2015 -2017 budget. (Reviewed and forwarded to Consent by Finance and Safety Committee on 11/4/14.) f. Authorize the Mayor to accept the U.S. Department of Homeland Security Emergency Management Performance Grant to enhance the City's Emergency Management Program in the amount of $58,652.00. (Reviewed and forwarded to Consent by Finance and Safety Committee on 11/4/14.) g. An Interlocal Agreement with the Tukwila School District for the Cascade View and Thorndyke Elementary "Safe Routes to School" grants. (Reviewed and forwarded to Consent by Transportation Committee on 11/10/14.) Pg.9 Pg.31 Pg.55 Pg.63 Pg.71 (continued..) REGULAR MEETING Monday, November 17, 2014 Page 2 4. CONSENT AGENDA (cont.) h. Accept as complete the 2013 ADA (Americans with Disabilities Act) Improvements Project (contract #14 -026) with Iron Creek Construction, LLC of Issaquah; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $85,095.07). (Reviewed and forwarded to Consent by Transportation Committee on 11/10/14.) i. Authorize the Mayor to sign an Interlocal Agreement with the City of Seattle for hearing examiner services. (Reviewed and forwarded to Consent by Community Affairs and Parks Committee on 11/12/14.) Pg.85 pg,93 5. UNFINISHED BUSINESS a. Tax levy legislation: (1) An ordinance levying the general taxes for the fiscal year commencing January 1, 2015. (2) An ordinance increasing the regular property tax levy 1 percent from the previous year commencing January 1, 2015. b. Budget legislation: (1) An ordinance amending the City's biennial budget for 2013 -2014. (2) An ordinance adopting the City's biennial budget for 2015 -2016. (3) A resolution adopting the 2015 -2020 Financial Planning Model and Capital Improvement Program (CIP). c. Residential Rental Licensing and Inspection Program: (1) An ordinance amending Tukwila Municipal Code Chapter 5.06, "Residential Rental Business License and Inspection Program," relating to inspections. (2) A resolution adopting a Residential Rental Business License and Inspection Program fee schedule. d. Authorize the Mayor to sign an Interlocal Agreement with the Tukwila Pool Metropolitan Park District (TPMPD) to outline roles and responsibilities after the City of Tukwila ceases providing support services. e. A resolution adopting a new Public Works Fee Schedule. Pg.103 Pg.105 Pg.107 Pg.109 Pg.111 Pg.121 Pg.125 Pg.127 Pg.129 Pg.133 Pg.135 Pg.143 6. NEW BUSINESS An update regarding the Tukwila International Boulevard (TIB) redevelopment financing by Marc Ragan, Analyst, and Duncan Brown, Senior Managing Consultant, from PFM. Pg.151 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.165 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. • p ,. „,. - :;: rN: .... .......... Purpose: To transfer claily operationsa from the City of Tukwila to the TPMPRI u • • ort services To professionally assist the TPMPD in setting up their own - operated model while caring for the pool patrons through making the transition as seamless as possible. 1 The City of Tukwila has committed to being professionally responsive throughout this transition and has allocated necessary staff and resources to the transition project to set the TPMPD u• for success. :s, City Staff Create Transition Matrix • as IT Finance Clerk's Office HR • City's Trans' DE=p3rtment: Finance Primary Goal: Transition all f]nance and treasurer items,Iduties: to MPD Task Actions and/or Steps Target Date Assigned to Completed 1 Transfer Treasurer and Duties List actions or steps to facilitate City responsibilities 1. Notify King County that the City will no longer be providing adminiatrative services for the MPD. Vicky has made ..i.:•Itact with King County and will :. - .l .4- • •4-_-. i o. to Jerrafer. 2. Coordinate •,.,it'-' Ki-,.-4 1:-_•outy to transfer tax deposits fror i tr .e City flaf.k account to King County. ' i•-:--_ i -. = = . 3. Coordinate •,..vt.'-: Ki:-,a c ou -•t),i to set up process to issue accounts payable and payroll acks 4, Reconciie fira: tax n,,,,-•,,.-i,,t,, ref ei.,,•ed front K,14=ii,inty - • .-:•-_ lotion rel.- , - --- ..- - _l -, ia -- -la a _,' - ._. 15 effective date must be completed 1.4l arm item: - 3fer had indicated that - ,,vould he wc.,rlong through - - and 3. Vicky has em ailed unty to find out what i .-res.s, if any, has been made. F -2 will \vol* to transition - - -,7: l • . - = County p•rior - , •eisember 31. 2014. August August August After transition Vicky MPD MPD Vicky WC1A Transfer remaining itrr is 1. Liadate rnai:rig address 2. Update contact. information December December Vicky Cashier/POS System What steps need to be taken for City to conclude these services 1. Transfer records related to MPD from Class to MPD City will ::•7e: recommendations regJ • =.itg types of info, that could be transferred, Agreed -.'s created within past two ye a--a '5 f'.ifficient. New PO -...-:4,..,n- may have additional rnr---==rs for how info could be provided.. Jen to ' ._ provide as so— : _ 1 a• •-Es'-'' SGC 2. Remo..e MPD from aim.,:eil car c3r tr,Li., . _ -E -_antact to iernafer. 44 Vicky =NM tity's pick up schedule. Future consi,:lerations for the '.lPJ 1. How to transport deposits from pool to bank October December December Steph MPD Vicky Finance records 0 Deterr'ne types c,-,' records 'a transfer: invoices, your ers, receiFTSe repc.:-ts, etc. 2011 ',=• ent ' - - . :es and vouchers have ..'.—C4 - the MP . - - pts a - ii be worked on in No\-- - r. Ongoing Vicky Parks Recreation Board gistics Committee Budget Committee IT Committee • Developed Transition Matrix Task List Created Communications Plan Coordination of City Departments;: nd TPMPD City Department Task List Update Summaries Current and Key Tasks By City Departmen s I,Vou Receipts • 8 ifiqr 411.40,1-0 041,40.k, COUNCIL AGENDA SYNOPSIS liutials Meeting Date Prepared by Mn /-r review Council review 11/17/14 BG, r- Ordinance AltgDate [1] Bid Award ANDate E Public Hearing AI Dale [1 Other AN Date SPONSOR Council Mayor j HR E DCD Finance fl Lire E IT E P &R Police z PI SP()Nsoit's This contract is for design of the 2015 Annual Small Drainage Program. Three consultant St )nt N1ARY firms were short-listed from the MRSC Consultant Works Roster and KPG was chosen as the most qualified. For 2015, six sites are being designed and are scheduled for construction. Council is being asked to approve the design contract with KPG, Inc. in the amount of $78,856.85. REVIEWED BY pi COW Mtg. E CA&P Cmte E F&S Cmte E Transportation Cmte [Z] Utilities Cmte E Arts Comm. E Parks Comm. E Planning Comm. DATE: 11/03/14 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SP )NS( CoNINIIIIIT Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDMIRE Ri:QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $78,856.85 $80,000.00 $0.00 Fund Source: 412 SURFACE WATER Comments: ITEM INFORMATION ITEM NO. 4.C. 9 STAFF SPONSOR: BOB GIBERSON ORRIINAL AGENDA DATE: 11/17/14 AGFNI),\ ITEm TITLE 2015 Annual Small Drainage Program Design Consultant Selection and Agreement CATIa I( )1(Y n Dircussion Alts Date [Z] Motion Ails Date 11/17/14 E Resolution AN Date r- Ordinance AltgDate [1] Bid Award ANDate E Public Hearing AI Dale [1 Other AN Date SPONSOR Council Mayor j HR E DCD Finance fl Lire E IT E P &R Police z PI SP()Nsoit's This contract is for design of the 2015 Annual Small Drainage Program. Three consultant St )nt N1ARY firms were short-listed from the MRSC Consultant Works Roster and KPG was chosen as the most qualified. For 2015, six sites are being designed and are scheduled for construction. Council is being asked to approve the design contract with KPG, Inc. in the amount of $78,856.85. REVIEWED BY pi COW Mtg. E CA&P Cmte E F&S Cmte E Transportation Cmte [Z] Utilities Cmte E Arts Comm. E Parks Comm. E Planning Comm. DATE: 11/03/14 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SP )NS( CoNINIIIIIT Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDMIRE Ri:QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $78,856.85 $80,000.00 $0.00 Fund Source: 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/17/14 MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 10/31/14 Location Map Page 82, 2014 CIP Qualification Review Consultant Agreement Minutes from the Utilities Committee meeting of 11/03/14 9 10 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committe FROM: Bob Giberson, Public Works Director' - FROM: Ryan Larson, Senior Program Manager DATE: October 31, 2014 „fi4I SUBJECT: 2015 Annual Small Drainage Program Project No. 91541201 Consultant Selection and Agreement ISSUE Approve KPG, Inc. to design the 2015 Annual Small Drainage Program. BACKGROUND The Annual Small Drainage Program repairs and installs needed surface water infrastructure that is identified through maintenance activities as well as citizen complaints. For the 2015 Annual Small Drainage Program, we are proposing the design of six p jects for possible construction in 2015. DISCUSSION The proposed 2015 Annual Small Drainage Program budget is $485,000 including $80,000 for design. WSDOT has a p ject to overlay West Valley Highway between S 180th St and 1-405 beginning in July of 2015. With this WSDOT overlay, they are planning on correcting roadway grade issues at the intersection of West Valley Highway and S Long Acres Way and partnering with the City to overlay Long Acres Way to Nelson Pl. This section of the roadway does not have a drainage system and the properties on the north side of the roadway experience minor ponding issues related to roadway runoff. Proposed Project N0.1 will install a new drainage system along S. Long Acres Way however, construction must be completed by July 1, 2015 necessitating an early start on design work. It is proposed that remaining 2014 Small Drainage Funds be used to begin the design until additional funding is available in 2015. PUb|iCVVOMhSStadfrevigwedhOUwOsvate0d8DCi8O:iesGDdC00pi|8d8|iS(OfSiXprojects: 1. Longacres Way, West Valley Highway 4, APE and Tukwila Parkway at Gilliam Creek Trash Rack 2. 14800 51st Ave S 5. Trail #11 at S 162nd St and 47th Ave S 3. 14148 33rd Ave S 6.1-5 and Southcenter Blvd The current MRSC Consultant Roster was reviewed and three firms were short-listed to desi n the selected six projects. The firms were: KPG, Inc., David Evans and Associates, and CH2M Hill. The Summary of Qualifications was evaluated for each firm and KPG, Inc. was selected as the firm that best met the requirements. KPG has designed the Annual Small Drainage Program since 1991 and Public Works staff continues to be very satisfied with their work. KPG is knowledgeable of City requirements, remains flexible to design changes, and continues to complete designs within the contracted time and amount. It is recommended that KPG, Inc. design the 2015 Annual Small Drainage Program for a fee of $78,856.85. RECOMMENDATION Council is being asked to approve this desi n consultan agreement with KPG, Inc. in the amount of $78,856.85 for the 2015 Annual Small Drainage Program and consider this item on the Consent Agenda at the November 17, 2014 Regular Meeting. Attachments: Location Map 2014 CIP 82 Qualification Review Consultant Agreement wMP=sng \ PROJECTS w'ma Projects ^nn" Small Drainage Programs oo,n SDP m,om20, MEMO 'umnuu 12 2015 Annual Neighborhood Drainage Program 5 144915'1 Date: October 29, 2014 By: R. linsao WAPW Eng \GIS \ Projects\RyanL \CIP Storm Drainage \2015 drainage program.mxd CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Annual Small Drainage Program Project No. Varies DESCRIPTION: Select, design, and construct small drainage projects throughout the City. Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert JUSTIFICATION: ' ' mp|uommwnts.dminmxtenoionp.andpavmmontupgnadou. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT Reduces maintenance. Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (S 150th St). Grants from State Municipal Stormwater Capacity Grants. FINANCIAL Through Estimated (in $000's) 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 174 80 80 80 80 80 80 80 80 814 Land(R/VV) 0 Const. Mgmt. 135 65 80 80 80 80 80 80 80 760 Construction 604 500 325 325 525 525 525 525 525 4.409 TOTAL EXPENSES 1.008 645 485 485 685 685 685 685 685 6.043 FUND SOURCES Awarded Grant 20 170 50 240 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 983 645 315 485 635 685 685 685 685 5,803 TOTAL SOURCES 1.003 645 485 485 685 685 685 685 685 6.043 1 z1 2014 - 2019 Capital Improvemen Program 82 4c 0 v-P T T N N N 0) N N N N 0 T T T T (0 Experience with HPA/Creek Work Small Scale Projects Ability to keep project on schedule and within Budget Project Team Availability of Key Team Members Knowledge of City , Plan Process, Drainage System N CO Firm Rank (1 - 3, Lowest = Best) W: \PW Eng \PROJECTS\A- DR Projects\Annual Small Drainage Programs\2015 SDP (91541201) \Design \Proposal Rating.xls 15 16 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City ", and KPG, Inc., hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled `2015 Small Drainage Program'. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2015, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2015 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $78,856.85 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 17 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CA revised : 1 -2013 18 Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1 -2013 Page 3 19 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised : 1 -2013 20 Page 4 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG 753 9th Avenue North Seattle, WA 98109 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this CITY OF TUKWILA day of , 2014. Mayor, Jim Haggerton CONSULTANT r By: Printed Name:Nelson Davis, KPG Title: Principal Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1 -2013 Page 5 21 22 EXHIBIT A City of Tukwila 2015 Small Drainage Program Scope of Work May 15, 2013 PROJECT DESCRIPTION The Consultant shall prepare final Plans, Specifications and Estimates for the 2015 Small Drainage Program. The project will include the following sites: Site 1: Longacres Way, West Valley Highway Install curb and CB on north side to collect drainage and low spot and extend east to connect to existing drainage system. Site 2: 14809 51st Avenue South Replace 12" and 18" storm drain crossings. Existing culvert tiles are failing and in need of repair. Slipline will be evaluated for all or a portion of the pipes. This site may require an HPA. Site 3: 14148 33rd Avenue S Existing 12" storm crosses into private property and beneath a carport structure. This project will route a new 12" storm along a new City easement.. Site 4: APE and Tukwila Parkway at Gilliam Creek Trash Rack Install light loose rip rap around and over the pipe entrance to prevent washing out of fine gravel around pipe which has caused a sinkhole and crew safety issues. This site will require an HPA. Site 5: Trail #11 at S 162nd Street and 47th Avenue S Install new storm drain system for 47`h Avenue S from Trail #11 to tie into the existing system in S 160t Street. Site 6: I -5 and Southcenter Blvd. Replace inlet with larger type 2 catch basin and 18' pipe to reduce frequency of flooding due to plugged pipe conditions. This site may require an HPA. The Consultant shall provide necessary surveying, project design, quantity and cost estimates, and utility coordination required to complete final bid documents. It is anticipated that sites will be bid as a single bid package for the 2015 Small Drainage Program as budget or other considerations allow. At the City's option, the Longacres site may be bid separately or incorporated into the 2015 Overlay Program in order to complete drainage improvements in advance The Consultant shall provide surveyed base maps with horizontal utility locations, or base maps created from field measurements, ortho - photography, and GIS data as necessary for each site. If necessary, City of Tukwila 2015 Small Drainage Program Page 1 of 4 KPG, Inc. October 2014 23 surveyed base maps will include right -of -way line work based on available public records. Project horizontal and vertical datum will be assumed on all sites. The Consultant shall provide assistance to the City with preparation of a SEPA checklist and HPA application where required. No additional permits are anticipated. It is the Consultants understanding that none of the 2015 Small Drainage Program sites require biological assessments, additional permits beyond those listed, wetland delineations, geotechnical review, detention facilities, or water quality treatment facilities. The budget assumes a straightforward approval process with no special studies or extensive coordination. All work will be completed within City rights of way or easements and no easement acquisition is anticipated. For the 2015 Small Drainage Program, the Consultant shall submit a 50% Review Submittal (plans and estimate only), and a 90% Review Submittal that includes plan, specifications and estimate to the City for review prior to bidding. SCOPE OF WORK TASK 1— 2015 Small Drainage Program Design 1.1 MANAGEMENT /COORDINATION /ADMINISTRATION • The Consultant shall provide continuous project management and administration for the duration of the Project. (Estimate 6 months). • Hold project coordination meetings with the City to update progress and review submittals. Assume (4) meetings. • The Consultant shall provide monthly status reports and billings. • The Consultant shall provide independent QA /QC reviews by senior in -house staff of all deliverables prior to submittal to the City. 1.2 TOPOGRAPHIC SURVEY /UTILITY LOCATES • The Consultant shall prepare base maps for each 2015 Small Drainage Program sites. Topographic survey will be performed for all sites including horizontal utility locations within the right of way. 1.3 PREPARE PLANS • The Consultant shall prepare final Plans for the proposed improvements including the following: o Plans shall be prepared with such provisions in such detail as to permit field layout and construction within a degree of accuracy acceptable to the City and per industry standards. City of Tukwila KPG, Inc. 2015 Small Drainage Program Page 2 of 4 October 2014 24 o It is assumed there will be six (6) plan sheets at 1 " =20' scale full size (22" X 34 "), 1 " =40' at reduced scale (11" X 17 "). o Details will be prepared for items not available as standard details from the City, State, or WSDOT standard drawings. o The plans shall illustrate complete details of construction of the proposed improvements including limits of construction and removals, proposed invert elevations, rim elevations and required construction materials. o Drainage designs will be determined through consultation with City staff and from previous experience rather than detailed basin modeling. 1.4 2015 SMALL DRAINAGE PROGRAM FINAL DESIGN • The Consultant shall conduct QA /QC and constructability reviews in the field for each site and consult with City staff during the field reviews. • The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction Cost for each review submittal and the Bid Documents. • The Consultant shall prepare the Contract Specification per 2014 WSDOT Standard Specifications for the 90% Review Submittal and the Bid Documents • The Consultant shall distribute 50% and 90% review submittals to franchise utility owners to identify potential conflicts within the Project limits. • The Consultant shall assist the City with Project Advertisement and Award. • Assumptions o No federal funding is anticipated for the Project engineering or construction. o No utility upgrades are anticipated in the project design. o Drainage & Water Quality Reports will not be required. o Geotechnical Engineering services will not be required. o Environmental Documentation will not be required. o Potholing of existing underground utilities will not be required. • Deliverables o 50% review submittal with Plans and Estimate o 90% review submittal with Plans, Specifications, and Estimate. o Bid Documents and Engineer's Estimate o 6 sets of Plans (11" X 17 ") and specifications provided for each review submittal. o 10 sets of Plans (11" X 17 ") and specifications for the Bid Documents. o Coordinate upload of Plans and Specifications to Builders Exchange. City of Tukwila KPG, Inc. 2015 Small Drainage Program Page 3 of 4 October 2014 25 TASK 2 — 2015 Small Drainage Program Permitting 2.1 The Consultant shall prepare a SEPA checklist for submittal to the City covering all sites included in the 2015 Small Drainage Program. 2.2 The Consultant shall meet in the field with a representative from WDFW and prepare a JARPA for HPA approval on Sites • Assumptions o SEPA signage, fees, and internal coordination will be by the City. o No wetland or stream delineations will be required. o No special studies (biological assessments, etc.) will be required. o The $150 processing fee for the JARPA application will be paid by the Consultant and reimbursed by the City through the invoice process. • Deliverables o SEPA Checklist o JARPA Application Additional Services The City of Tukwila may require other services of the consultant. These services could include additional design, right of way, utility potholing, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. City of Tukwila KPG, Inc. 2015 Small Drainage Program Page 4 of 4 October 2014 26 HOUR AND FEE ESTIMATE Project: City of Tukwila 2015 Small Drainage Program EXHIBIT B • Architecture • Landscape Architecture • Civil Engineering • Task Description Labor Hour Estimate Total Fee Project Manager $ 179.26 Senior Engineer ( $ 143.57 Project Engineer $ 115.36 Design Engineer $ 99.45 CAD Technician $ 86.18 Const Inspector I $ 102.04 Survey Crew $ 139.96 Senior Admin $ 112.71 Office Admin $ 74.24 , Fee Task 1 - 2015 Small Draina • e Pro • ram Desi • n 1.1 Management /Coordination/Administration 8 0 0 0 0 0 0 0 4 $ 2,181.89 1.2 Topographic Survey IIIIIIIIIIIIIIIIIIIIIIIMINIIIIIIIIIIM Topographic Survey and Base Map prep 0 4 MEI 40 0 0 70 0 0 $ 17,117.83 1.3 Prepare Plans -� - - -- Longacres Way 2 0 0 8 0 0 0 0 $ 3,816.58 14809 51st Avenue S 0 8 24 0 16 0 0 0 0 $ 6,013.12 14148 33rd Ave S 0 0 16 0 8 0 0 0 0 $ 2,535.19 APE and Tukwila Parkway MEM 8 24 0 8 0 0 0 0 $ 5,323.67 Trail #11 © 4 24 0 16 0 0 0 0 $ 5,080.31 15 and Southcenter Parkway 0 8 24 0 8 0 0 0 0 I$ 5,323.67 1.4 2015 Small Drainage Program Field Reviews 6 8 16 0 0 0 0 0 0 $ 4,069.87 Utility coordination 0 0 12 8 4 0 0 0 4 $ 2,821.56 Quantity and Cost Estimating © 4 12 8 4 0 0 0 0 $ 3,457.40 Prepare Specifications Finalize Bid Documents 4 4 8 24 8 . 16 8 0 16 8 0 0 0 8 0 8 $ 6,023.71 $ 6,585.86 0 0 Reimbursable - Mileage IIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIII $ 400.00 Reimbursable - Reproduction 111111111M11111 $ 500.00 Reimbursable - Utili Locate Service 1111111111111111111111111111111111111111111Mill 4 24 $ 3,400.00 $ 74,650.66 Task 1 Total 40 60 240 80 80 0 70 Task 2 - 2015 Small Draina • e Pro • ram Permittin • 2.1 Prepare SEPA checklist 2 0 8 0 4 0 0 0 0$ 1,923.08 2.2 Prepare JARPA 4 0 8 0 4 0 0 0 2 $ 2,133.12 Reimbursable - HPA a. •lication fee $ 150.00 Task 2 Total 6 0 16 0 8 0 0 0 0$ 4,206.19 Total Estimated Fee: $ 78,856.85 10/28/2014 28 UTILITIES COMMITTEE Meeting Minutes Tuesday, November 3, 2014 — 5:15 p.m. — Foster Conference Room City of Tukwila Utilities Committee PRESENT Councilmembers: Kate Kruller, Chair; Allan Ekberg, Dennis Robertson (Absent: Kathy Hougardy) Staff: David Cline, Bob Giberson, Frank Marie, Robin Tischmak, Ryan Larson, Gail Labanara, Pat Brodin, Mike Cusick and Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:23 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Consultant Agreement: 2015 Annual Small Drainage Program Staff is seeking Council approval of a consultant agreement with KPG, Inc. in the amount of $78,856.85 for design of the 2015 Annual Small Drainage Program. The following six design projects are proposed for possible construction in 2015: 1. Longacres Way, West Valley Highway 2. 14800 51st Avenue South 3. 14148 33rd Avenue South 4. Andover Park East and Tukwila Parkway at Gilliam Creek Trash Rack 5. Trail #11 at South 162nd Street and 47th Avenue South 6. 1-5 and Southcenter Boulevard KPG, Inc, David Evans and Associates, and CH2M Hill were short-listed for the design work on this program. All were evaluated and KPG was selected as the firm that best met the requirements. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. Consensus existed to consider item 2c as the next item of business. B. WSDOT Local Agency Participating Agreement: 2014 Overlay & Repair Staff is seeking Council approval of a Local Agency Participating Agreement with WSDOT in the amount of $98,511.00 for design and construction on South 158th Street (Longacres Way) in conjunction with WSDOT's SR 181 (West Valley Highway) from South 180th Street to Southcenter Boulevard Project. The WSDOT project will construct a pavement overlay of the project area, and there are roadway grade issues to correct within the City's right-of-way. The estimated cost of the City's portion is $98,511.00, funding for which is available in the 2014 Overlay Program budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. 29 30 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 11/17/14 BG Mayor's review ,4411 Council review ITEM INFORMATION ITEM No. 4.D. 31 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 11/17/14 AGENDA Imm Trri,r 2014 Annual Overlay and Repair Program Local Agency Participating Agreement with WSDOT CA'I'IGORY fl D ircuss ion Mtg Date Motion Date 11/17/14 EIResolution Mtg Date E Ordinance Mtg Date 0 Bid Award Mts Date ['Public Hearing Mtg Date 111 Other Mtg Date Mts SPONSOR Council l ayor E HR [] DCD Finance Fire IT [I] P&R Police SPONSOR'S This Washington State Department of Transportation (WSDOT) Local Agency Participating SUMMARY Agreement will provide design and construction services by WSDOT for the overlay of South 158th St (Longacres Way) in conjunction with WSDOT's SR 181 (West Valley Hwy) overlay project from S 180th St to Southcenter Blvd. Council is being asked to approve the participating agreement with WSDOT in the amount of $98,511.00 for the City's right-of- way. Sound Transit is also responsible for part of the overlay on Longacres Way. REVIEWED BY 0 COW Mtg. Ei CA&P Cmte El F&S Cmte III Cmte Arts Comm. 0 Parks Comm. COMMITTEE CHAIR: KATE Transportation Cmte n Utilities • Planning Comm. DATE: 11/03/14 KRULLER RECOMMENDATIONS: SPoNsoR/ADmIN. Comml'ITEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $98,511.00 $100,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/17/14 MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 10/31/14 Local Agency Participating Agreement, includes map Page 15, 2014 CIP Minutes from the Utilities Committee meeting of 11/03/14 31 32 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Robin Tischmak, City Engineer DATE: October 31, 2014 SUBJECT: 2014 Overlay & Repair Project No. 91410401 Local Agency Participating Agreement with WSDOT ISSUE Execute a Local Agency Participating Agreement with the Washington State Department of Transportation (WSDOT) to provide design and construction services on S 158th St (Longacres Way) in conjunction with the WSDOT's SR 181 (West Valley Hwy) from S 180th St to Southcenter Blvd Project. BACKGROUND WSDOT is currently designing a project that will construct a pavement overlay of SR 181 from S 180th St to Southcenter Blvd in Tukwila. WSDOT contacted the City regarding pavement grade issues at the intersection of S 158th St (Longacres Way) that continues to the east within City owned right-of-way. WSDOT inquired about the City's desire to repair the pavement grade issues as part of the WSDOT project. City staff responded that it would be in the City's best interest to take the opportunity to work with WSDOT's project to repair the pavement. Sound Transit was required to overlay a portion of this roadway section as part of the Commuter Rail Station project. DISCUSSION WSDOT and City staff have worked together to prepare the attached agreement. WSDOT will design and construct the pavement improvements along S 158th St (Longacres Way) for West Valley Hwy to Nelson PI as part of the State's Project to overlay SR 181. The City will pay WSDOT for the costs of design and construction. FINANCIAL IMPACT The estimated cost for the City's portion of design and construction is $98,511.00. There is adequate funding in the 2014 Overlay Program to cover the amount of this agreement. RECOMMENDATION Council is being asked to authorize the Mayor to execute the Local Agency Participating Agreement with WSDOT in the amount of $98,511.00 for the design and overlay construction of S 158th St (Longacres Way) and consider this item on the Consent Agenda of the November 17, 2014 Regular Meeting. Attachments: Local Agency Participating Agreement, includes map 2014 CIP, page 15 W:\PW Eng t PROJECTS1A- RW & RS ProjectslAnnual Overlay & Repair Programs12014 Overlay & Repair Program (91410401)1DesigMlnfo Memo WSDOT Agmt.docx 33 34 LOCAL AGENCY PARTICIPATING AGREEMENT WORK BY THE STATE FOR THE CITY OF TUKWILA SR 181 - S 180TH ST TO SOUTHCENTER BLVD — PAVING & ADA CCOMPLIANCE GCB 1939 THIS AGREEMENT is made and entered into between the Washington State Department of Transportation, hereinafter the (STATE) and the City of Tukwila, 6200 Southcenter Blvd, Tukwila, WA 98188, a municipal corporation, hereinafter the (CITY), collectively "Parties" and individually "Party." WHEREAS, the STATE is designing a roadway preservation project titled, "SR 181 - South 180th Street to Southcenter Boulevard — Paving and ADA Compliance ", Mile Post 9.77 to Mile Post 11.37, hereinafter the "STATE PROJECT," which will require milling and Hot Mix Asphalt (HMA) resurfacing and upgrading of ADA facilities within the corporate limits of intersecting city street, Longacres Way, and WHEREAS, the CITY has requested, and the STATE has agreed to design and construct additional roadway improvements on Longacres Way, a CITY street, as part of the STATE PROJECT, which will include, but not be limited to, milling and HMA resurfacing, installation of a traffic curb, and pavement markings, hereinafter the "Work," and WHEREAS, the CITY requested and the STATE agreed to begin the plans, specifications and cost estimates (PS &E) portion of the Work on July 20, 2014, and WHEREAS, the CITY has agreed to reimburse the STATE the lump sum amount of Thirteen Thousand, One Hundred Forty Two Dollars ($13,142.00), inclusive of the STATE's overhead rate currently set at 9.52 %, for the PS &E portion of the Work, and WHEREAS, the CITY has agreed to reimburse the STATE all actual direct and related indirect costs, and the STATE overhead rate currently set at 9.52 %, to construct the Work, and WHEREAS, the CITY needs to install a new storm sewer system prior to the Work being constructed, and WHEREAS, the CITY agrees to install a new storm sewer system as shown in Exhibit B prior to June 30, 2015, NOW, THEREFORE, pursuant to RCW 47.28.140, RCW 47.24.020, and RCW 47.08.070, the above recitals that are incorporated herein as if fully set forth below, and in consideration of the terms, conditions, and performances contained herein, and the attached Exhibits A and B which are incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1 35 1. GENERAL 1.1 The STATE, on behalf of the CITY, agrees to perform the Work, which includes, but not be limited to, the PS &E and construction, including milling and HMA resurfacing, installation of a traffic curb, and pavement markings on Longacres Way as part of the STATE PROJECT, as provided for in Exhibits A and B. The combination of the CITY's Work and the STATE's PROJECT hereinafter constitute the "Project." 1.2 The STATE will provide the CITY with one (1) reproducible copy of the PS &E for the Work a minimum of twenty (20) working days prior to the proposed Ad date. The CITY will have ten (10) working days to review the PS &E for the Work, resolve any concerns, and provide the STATE with written approval, conditional approval, or rejection of the PS &E. In the event the PS &E is conditionally approved or rejected, the CITY shall include the reasons for conditional approval or rejection. The CITY may request an extension of time in writing, provided that the STATE receives the written request not later than ten (10) working days after the CITY has received the PS &E. The STATE shall provide a written response, indicating the number of working days extended, if any. 1.3 If the STATE does not receive the CITY's written approval, conditional approval or rejection of the PS &E within ten (10) working days and any approved extension of time pursuant to Section 1.2, or if the STATE cannot accept the CITY's condition(s) of approval, the STATE may, at its sole discretion, delete the Work from the Project and advertise the STATE's PROJECT. The CITY agrees to reimburse the STATE for engineering costs and actual direct and related indirect costs, and STATE overhead currently set at 9.52 %, incurred by the STATE associated with either the STATE or CITY deleting the Work from the Project. This Agreement shall then terminate upon receipt of all reimbursement payments in accordance with Section 6. 2. BID, AWARD, AND COST ADJUSTMENTS 2.1 The STATE will advertise the Project for bids. The STATE will be the CITY's representative during the Ad and Project contract award period. 2.2 The STATE shall provide the CITY with written notification of the bid price for the Work. The CITY shall have three (3) working days from the date of written notification to provide the STATE written approval of the bid price for the Work and authorize award, or request the Work be deleted from the Project. The CITY may request an extension of time in writing, provided that the STATE receives the written request not later than three (3) working days after the CITY has received the written notification. The STATE shall provide a written response indicating the number of working days extended, if any. 2.3 The CITY acknowledges that if it fails to provide the STATE with written approval of the bid price for the Work or request that the Work be deleted from the Project within three (3) working days and any approved extension of time pursuant to Section 2.2, the STATE shall delete the Work from the Project. In this event, the CITY agrees to reimburse the STATE for engineering costs and actual direct and related indirect costs, as well as STATE overhead costs currently set at 9.52 %, 2 36 incurred by the STATE associated with deleting the Work from the Project. The CITY understands that deleting the Work from the Project may require an equitable adjustment to the Project contract and agrees to reimburse the STATE for costs associated with the equitable adjustment. This Agreement shall then terminate upon receipt of all reimbursement and equitable adjustment payments in accordance with Section 6. 2.4 Upon CITY written approval of the bid price for the Work, the STATE may award and execute the Project contract. 2.5 If the CITY approves the bid price for the Work and the STATE does not award or execute the Project contract, but thereafter re- advertises the Project for bids, the STATE agrees to pay all STATE costs to re- advertise the Project. The CITY agrees that the STATE is not responsible for increased bid prices or delay to the Work or other impacts to the CITY resulting from re- advertising the Project. 2.6 If the STATE does not award or execute the Project contract and does not re- advertise the Project for bids, this Agreement shall terminate upon receipt of all reimbursement payments in accordance with Section 6. The CITY agrees that the STATE is not responsible for potential increased costs for the Work, delay to the Work or other impacts to the CITY resulting from not awarding the Project. 3. CONSTRUCTION 3.1 The STATE will be the CITY's representative during construction and will act as owner in the administration of the contract for the Work. The STATE will designate a STATE Project Engineer to provide all services and tools, including but not limited to construction administration, inspection, materials testing, and representation, necessary to administer and manage the contract to ensure that the Work is constructed in accordance with the contract. 3.2 The CITY may consult with and inquire of the STATE Project Engineer, attend all meetings, and have access to all documentation concerning the Work. The CITY shall not provide direction, directly or indirectly, to the STATE's contractor. All formal contacts between the CITY and the contractor shall be through the STATE's representative. 3.3 When it becomes known that quantities for a unit bid item will exceed plan quantity for the Work by ten (10) percent or result in a cost increase for the Work exceeding the total amount by the percentage listed under Section 6.8, the STATE shall consult with the CITY on possible courses of action within three (3) working days in accordance with Section 4. 3.4 The CITY may inspect the Work. Any costs for such inspection shall be borne solely by the CITY. All contact between said inspector and the contractor shall be only through the STATE's inspector or the STATE's representative. 3.5 The STATE will prepare the final construction documentation in general conformance with the STATE's Construction Manual. The STATE will maintain one set of plans as the official "as- built" set, then make notations in red ink of all plan revisions typically recorded per standard STATE practices, as directed by 3 37 the STATE's Construction Manual. Once the CITY has accepted the Work per Section 5, the STATE will provide one reproducible set of as -built plans to the CITY within sixty (60) working days. 4. CONTRACT CHANGES 4.1 Changes to the Project contract will be documented by change order in accordance with the STATE Standard Specifications for Road, Bridge, and Municipal Construction, current edition ( "Standard Specifications "). The STATE shall process change orders for all changes affecting the Work in the manner set forth in subsection 1 -2.4C (3), Approval of Changes /Checklist, STATE Construction Manual, current edition. 4.2 Required changes involve such changes in quantities or alterations to the Work as are necessary to satisfactorily complete the Project. All other changes affecting the Work shall be considered elective changes. 4.3 The CITY authorizes the STATE to initiate all required changes affecting the Work and to negotiate, document and execute the associated change orders. The CITY agrees to pay for the increases in cost, if any, for the required changes affecting the Work in accordance with Section 6. 4.4 The STATE will advise the CITY of any proposed required changes affecting the Work as soon as possible and provide it with an opportunity, if time permits, to review the change before implementation. The STATE will determine the length of the review time based upon the need to expedite the change to avoid delay to the contractor. 4.5 The CITY may request additions to the Work through the STATE in writing. The STATE will implement the requested changes as elective changes, provided that a change does not negatively impact the STATE's transportation system and complies with the Standard Specifications, Project permits, state and /or federal law, applicable rules and /or regulations, and /or STATE design policies, and does not unreasonably delay critically scheduled Project contract activities. 4.6 All elective changes to the Work shall be approved in writing by the CITY before the STATE directs the contractor to implement the changes, even if an executed change order is not required by the Project contract. The CITY agrees to pay for the increases in cost, if any, for such elective changes in accordance with Section 6. 4.7 The STATE will make available to the CITY all change order documentation related to the Work. 5. WORK ACCEPTANCE 5.1 Prior to Work acceptance, the STATE and CITY will perform a joint final inspection of the Work performed by the STATE. The CITY agrees, upon satisfactory completion of the Work and receipt of a Notice of Physical Completion of the Work, as determined by the STATE, to deliver a letter of acceptance to the STATE which shall include a release of the STATE from all 4 38 future claims or demands of any nature resulting from the performance of the Work and STATE administration thereof, outside STATE right of way, subject to any contractor claims (Section 8) caused by the negligent acts or omissions of the STATE in administering the Work. 5.2 If a letter of acceptance is not received by the STATE within ninety (90) working days following delivery of a Notice of Physical Completion of the Work to the CITY, the Work and STATE administration thereof shall be considered accepted by the CITY, and the STATE shall be released from all future claims and demands of any nature resulting from the performance of the Work and the STATE's administration thereof, outside STATE right of way, subject to any contractor claims (Section 8) caused by the negligent acts or omissions of the STATE in administering the Work. 5.3 The CITY may withhold its acceptance of the Work by submitting written notification to the STATE within thirty (30) working days following delivery of a Notice of Physical Completion of the Work. This notification shall include the reason(s) for withholding acceptance. The Parties agree to work in good faith to resolve any identified reasons for withholding Work acceptance. 6. PAYMENT 6.1 The CITY agrees to reimburse the STATE for the STATE's PS &E portion of the Work in the amount of a lump sum payment of Thirteen Thousand, One Hundred Forty Two Dollars ($13,142.00), inclusive of the STATE overhead rate currently set at 9.52 %. This payment, made in accordance with Sections 6.3 and 6.4, shall be in full compensation for the STATE's PS &E work requested by the CITY prior to the execution of this Agreement. 6.2 The CITY, in consideration of the faithful performance of the Work performed by the STATE and its contractor, agrees to reimburse the STATE for all actual direct and related indirect costs, as well as the STATE's overhead rate, currently set at 9.52 %, associated with the Work and administration of the Work as provided in Exhibits A and B. 6.3 The CITY agrees to make advance payment to the STATE the in the amount of Ninety Eight Thousand, Five Hundred Eleven Dollars, ($98,511.00) within ten (10) working days after receipt of Project contract award notification. The advance payment represents one hundred percent (100 %) of the cost estimate which includes the PS &E costs incurred by the STATE in accordance with Section 6.1. 6.4 The STATE shall provide detailed progress report(s) to the CITY for the Work performed by the STATE and its contractor or for costs incurred. The STATE shall charge for the Work as detailed in the progress reports. The charges made against the Advance Payment will not constitute agreement as to the appropriateness of any item. At the time of the final invoice, the Parties will resolve any discrepancies, including a refund of unexpended funds to the CITY, if any. 5 39 6.5 The STATE understands and agrees that the final progress report must be delivered to the CITY no later than January 1, 2016. However, the Parties agree that this date may be modified by the Parties should the CITY fail to perform the storm sewer system work by June 30, 2015. 6.6 The CITY understands and agrees the Ninety Eight Thousand, Five Hundred Eleven Dollars ($98,511.00) shown on Exhibit A is an estimated cost to perform the Work and the PS &E. The CITY shall be solely responsible for all Work costs in excess of the Advance Payment Amount. 6.7 If the CITY objects to all or any portion of the progress report, the CITY shall notify the STATE within twenty (20) calendar days after receipt of the STATE progress report. If only a portion of the progress report is disputed, the CITY agrees that the STATE may charge the Advance Payment amount to cover the undisputed portion of the progress report. The Parties shall immediately make every effort to settle the disputed portion of the progress report. 6.8 In the event unforeseen conditions require an increase in the cost of the Work above the cost estimate (including sales tax, engineering, and contingencies) by more than twenty five (25 %) percent, the Parties agree to modify this Agreement by executing a written amendment to address the increase pursuant to Section 10.2. 7. RIGHT OF ENTRY 7.1 The CITY hereby grants to the STATE and its authorized agents, contractors, subcontractors, and employees, a right of entry upon all land in which the CITY has an interest for the purpose of constructing the Project, to include, but not be limited to, the use of the CITY streets and other CITY rights of way for staging and placing equipment and materials. 8. CLAIMS 8.1 In the event the contractor makes claims for additional payment associated with the Work, the STATE will immediately notify the CITY of such claims. Such claims shall be made in the manner and form as provided for in the Standard Specifications. 8.2 The CITY shall not be obligated to pay such claims or their cost of defense to the extent that the claims are caused by the negligent acts or omissions of the STATE in administering the Work. 8.3 The CITY shall have the right to review and comment on any settlement for claims associated with the Work. However, the STATE shall have the ultimate right to settle such claims. In the event the CITY does not agree with the claim settlement as negotiated by the STATE, the CITY shall reserve the right to not financially participate in the negotiated claim settlement. If agreement cannot be reached between the CITY and the STATE on a claim settlement, the Parties agree to follow the dispute resolution procedure in Section 10.6. 6 40 8.4 If the STATE agrees, the CITY may defend contractor claims associated with the Work at its own cost, and in doing so the CITY agrees to pay any resulting settlement, court judgment or arbitration award. The STATE will cooperate with the CITY in the CITY's defense of the claims. The CITY agrees to reimburse any STATE costs, including attorneys fees, incurred in providing such assistance in accordance with Section 6. 8.5 After Work acceptance, in the event of claims for damages or loss attributable to bodily injury, sickness, death, or injury to or destruction of property that occurs within the limits of the Work located on the CITY's right of way, the CITY shall defend such claims and hold harmless the STATE therefrom, and the STATE shall not be obligated to pay any claim, judgment or cost of defense. Nothing in this Section, however, shall remove from the STATE any responsibility defined by the current laws of the state of Washington or from any liability for damages caused by the STATE's own negligent acts or omissions independent of the Work performed pursuant to this Agreement. 9. OWNERSHIP, OPERATION, AND MAINTENANCE 9.1 Upon acceptance of the Work as provided in Section 5, the CITY shall be the sole owner of that portion of the Work located within the CITY's right of way, and the CITY shall be solely responsible for ownership and all future operation and maintenance of the Work at its sole cost, without expense, cost, or liability to the STATE. 10. GENERAL PROVISIONS 10.1 Effectiveness and Duration: This AGREEMENT is effective as of July 20, 2014 and will remain in effect until terminated in accordance with Section 10.3. 10.2 Amendment: This Agreement may be amended or modified only by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 10.3 Termination: This Agreement shall terminate, except as otherwise provided herein, when the Work is completed, the Work has been accepted by the STATE and CITY, and payment is received by the STATE. Neither the STATE nor the CITY may terminate this Agreement without the written concurrence of the other Party, except as otherwise provided under Sections 1.3, 2.3. 10.4 Notice: All communication regarding this Agreement shall be sent to the Parties at the addresses listed below, or at such other address as given pursuant to this Section, and shall be effective three days after the date of the communication. City of Tukwila Attention: Robin Tischmak City Project Engineer 6200 Southcenter Blvd 7 41 Tukwila, WA, 98188 206.431.3653 Washington State Department of Transportation Attention: Hien Trinh, P.E. Project Engineer 6431 Corson Avenue South Seattle, WA 98108 206.768.5601 TRINHH(cwsdot.wa.gov 10.5 Indemnification: The Parties shall protect, defend, indemnify, and hold harmless each other and their employees, authorized agents, and /or contractors, while acting within the scope of their employment as such, from any and all costs, claims, judgments, and /or awards of damages (both to persons and /or property), arising out of, or in any way resulting from, each Party's obligations to be performed or performed pursuant to the provisions of this Agreement. The Parties shall not be required to indemnify, defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to persons and /or property) is caused by the negligence of the other Party; provided that, if such claims, suits, or actions result from the concurrent negligence of (a) the STATE, its employees, authorized agents, or contractors and (b) the CITY, its employees or authorized agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of each Party, its employees, authorized agents, and /or contractors. This indemnification shall survive termination of this Agreement. 10.6 Disputes: In the event that a dispute arises under this Agreement, it shall be resolved as follows: The STATE and the CITY shall each appoint a member to a disputes board, these two members shall select a third board member not affiliated with either Party. The three - member board shall conduct a dispute resolution hearing that shall be informal and unrecorded. An attempt at such dispute resolution in compliance with aforesaid process shall be a prerequisite to the filing of any litigation concerning the dispute. The Parties shall equally share in the cost of the third disputes board member; however, each Party shall be responsible for its own costs and fees. 10.7 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties agree that any such action or proceedings shall be brought in Thurston County Superior Court. Further, the Parties agree that each will be solely responsible for payment of its own attorney fees, witness fees, and costs. 10.8 Audits /Records: All Project records for the Work in support of all costs incurred shall be maintained by the STATE for a period of six (6) years. The CITY shall have full access to and right to examine said records, during normal business hours and as often as it deems necessary. Should the CITY require copies of any records, it agrees to pay the costs thereof. The Parties agree that the Work 8 42 performed herein is subject to audit by either or both Parties and /or their designated representatives, and /or state of Washington and /or the federal government. 10.9 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding Washington State holidays per RCW 1.16.050 11. AUTHORIZED SIGNATURES 11.1 By their signatures below, each Party represents that it has taken all necessary steps and are fully authorized to sign for and on behalf of the named principal above. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Party's date signed last below. STATE OF WASHINGTON CITY OF TUKWILA DEPARTMENT OF TRANSPORTATION John White, P.E. WSDOT Assistant Regional Administrator King and Snohomish Counties Date Date APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney Ann E. Salay Senior Counsel Date Date 9 43 EXHIBIT A LONGACRES WAY ESTIMATE (OUTSIDE WSDOT R!W) SR: 181 Title: 8nl0/Sl80TB3TT0S0OTHCsNTfR BLVD -PAVING WIN: PIN: Prepared By: SFIAWN NEIL WENDT Date: 7/21/2014 Revised: 10/22/2814 Subtotal for Percentages Construction Subtotal: Mobilization Subtotal: Construction Engineering and contingencies Construction Total Preliminary Engineering: Total Engineering Cost : Overhead Costs Project Costs: �,mumouvov: 9% 14.40% 4% Est 9.52% $60,398.53 $5,435.87 $65,834.40 $9,480.15 $2,633.38 $77,947.93 $12,000.00 $89,947.93 $8,563.04 $98,510.97 I. Unit cost based on unit costs established for the original SR 181 Paving Estimat TOTAL Work Item # Work item pTna.cxeApdejursutendit Unit Qty Cost Preparation 0209 Removing Raised Pavement Marker $10370 Hund 2.40 $263.28 Hot Mix Asphalt 5703 Crack Sealing $1.00 Est 500 $500.00 5711 Planing Bituminous Pavement $270 SY 1,533 $4,139.10 5717 HMA for Preleveling Cl. 1/2 IN. PG 64-22 $75.00 Ton 250 $18.750.00 5767 HMA Cl. 1/2 IN. PG 64-22 $85.00 Ton 160 $15.600.00 5830 Job Mix Compliance $1.00 Ca|o. 3% $971.00 5835 Compaction Price Adjustment $1.80 Ca|c. 2% $047.00 Erosion Control & Planting 6403 ESC Lead $151.00 Day 1 *151.00 6471 Inlet Protection $76.25 Each 3 $22875 8470 Street Cleaning $135.70 Hr 12 $1.028.40 6430 Erosion/ Water Pollution Control $1.00 Est 2,175 $2.175.00 Traffic 6706 Dual - Faced Cement Conc. Traffic Curb $25.00 LF 111 $2.775.00 0807 Plastic Line $1.50 LF 504 $906.00 8808 Profiled Plastic Line $1.75 LF 36 $03.00 6833 Plastic Traffic Arrow $162D0 EA 2 $324.00 6884 Raised Pavement Marker Type 2 $435D0 Hund 0.20 $87.00 6888 Temporary Pavement Marking - Short Duration $0.15 LF 740 $111.00 6973 Other Temporary Traffic Control $1.00 LS 4.600 $4.600.00 6982 Other Traffic Control Labor $54.50 HR 32 $1.744.00 6974 Traffic Control Supervisor $1.00 LS 2.600 $2.600.00 Other 7038 Roadway Surveying $1.00 LS 500 $500.00 3080 Adjust Manhole $1.085D0 Em 1 *1.085.00 6243 Adjust Valve Box $525.00 Ea 2 $1.050.00 7480 Roadside Cleanup $1.00 EST 1.000 $1.000.00 NS Referencing Existing Pavement Markings $1.00 LS 500 $500.00 Subtotal for Percentages Construction Subtotal: Mobilization Subtotal: Construction Engineering and contingencies Construction Total Preliminary Engineering: Total Engineering Cost : Overhead Costs Project Costs: �,mumouvov: 9% 14.40% 4% Est 9.52% $60,398.53 $5,435.87 $65,834.40 $9,480.15 $2,633.38 $77,947.93 $12,000.00 $89,947.93 $8,563.04 $98,510.97 I. Unit cost based on unit costs established for the original SR 181 Paving Estimat 2. Mobiliz tion, Engineering and Continge q,y,n, tages based on origina SR /81 Paving Estimate. 3. Miscellaneous percentage based on original scoping estima e for the SR 181 Paving project. Printed 10/29/2014 4:12 PM Skta....eeft-SYS.Utie END PLANING BITUMINOUS PAVEMENT LW 23.75.0 LW 22.40.0(24.5ST) TO LW 23+69.5t24.TRT1 ir WIDE owar-I-AcrocavENr / CONC. TRAFFIC CURB SEE NOTE PLANING BITUMINOUS PAVEMENT LIMITS ri'.-, l ,j. STATION 1 OFFSET 1 LW 23475,0(3.7'LT) 2 LW 23+75.0(22.5RT) 3 LW 23.70 0(23.7RT) 4 LW 234590(21.7RT) S LW 23420.0(16.7R13 6 LW 23.70 0(9 81 .7) 7 LW 29,40.0(6.982) 8 LW 23460.0(51MT) 9 LW 23+70.0(3.4R1) LEGEND FILL 'I. ,,EXISTING— 1 t :DRIVEWAY cifY.ITA_-----1, t itv4vD r2+3o.ot2VAIIII /iislookorainm.:evst.eso 1 , . EXIS N )13=NEIvnIf`G ll, \ 1 III I-W 22.40.0(24.0.RT) I tly 22.03,131.22.7'RT) / 1 / //1 AY / LW 21.00.0 A L...__4/.. 1 I 3; L ''..... i \ LONGACRES WAY I \ LW LINE 20 7t. i I ... \ 1 'PEREEGLINEVHEL"INt LW 21.60.0 C- EXISTING SIDEWALK, CURB & GUTTER EXISTING PAVEMENT MARKINGS EXISTING WALL EXISTING ROCK WALL EXISTING SANITARY SEWER MANHOLE EXISTING GAS VALVE EXISTING WATER VALVE EXISTING STORM SEWER MANHOLE PLANING BITUMINOUS PAVEMENT HMA FIZRPSREiruNG NEW CEMENT CONC. CURB NEW CATCH BASIN NEW STORM SEWER PIPE FILL UNE FOR NEW ASPHALT WEDGE ADJUST MANHOLE3 Li NEW STORM SEWE.R.._syArgm TO - BE INSTALLED BY THE COY OF TUKWILA PRIOR TO LONGACRES WAY PAVING 25 50 SCALE IN FEET FOR OHIFOREAVDON OHLY LONGACRES WAY PAVING - PHASEI (ROADWAY SECTIONS A TO E) EXHIDOT ■ , 1‘ ADS/ST.. ' I BOX LI ROADWAY SSEHALT /WEDGE AEU GRADE DUAL-FACED ttirft VITT:r OF.F.-22 ASPHALT WEDGE DETAIL NOT TO SCALE NOTES: 1. SEE STANDARD PLAN F-10:12-03 FOR ADDITIONAL DETAILS. CURB SHALL BE PAINTED WHITE. FILE NAME T.1412350IXL4537 50181 S 80111 to Southcenter Blyd1CACAPS&EILon91tres WaylL4S37_PS PV_LONGACRES.dgn TIME 151:15 PM DATE 90312014 PLOTTED BY wendts DESIGNED BY S.W. WENDT ENTERED BY S.N. WENDT CHECKED BY M. HASAN PROJ. ENGR. G.L McKEE REGIONAL ADM. L. ENG WASH 14A010 FED.AIO PROJ.NO. REVISION DATE BY CONIIMC 7 MI LC:CATON NO. 00% 0, STAMP Bei ANL jarr Washington State Department of Transportation SR 181 S 180TH ST TO SOUTHCENTER BLVD PAVING & ADA COMPLIANCE Plot 1 NW RV ,40 PV1 PAVING PLAN - LONGACRES WAY POV7 I SI DRIVEWAY LW 224.30.0(20.1NT) W 22.10.0(2 LW 22•40.0(24.0'RT) , LW 22.03.13f22.7'RTI , END YLANING&PAVWQ LW 23.80.0 LONGACRES WAY \ I BE INSTALLED BY THE CITY OF TUKWILA PRIOR TO LONGACRES WAY PAVING SAME AS SHOWN ON SHEET PV1 LEGEND ,s§ re, EXISTING SIDEWALK, CURB & GUTTER EXISTING PAVEMENT MARKINGS EXISTING WALL EXISTING ROCK WALL EXISTING SANITARY SEWER MANHOLE EXISTING GAS VALVE EXISTING WATER VALVE EXISTING STORM SEWER MANHOLE / / I PLANING & PAVING LIMITS NEW CATCH BASIN NEW STORM SEWER PIPE 0 25 50 SCALE IN FEET FOR ORFORNATOON OIL LONGACRES WAY PAVING - PHASE2 (ROADWAY SECTIONS F TO K) EEKRPOD7 LVV 201-45.0 e• • • FILE NAME T1412350IXL4537 • SH181 S 180th to Soothcenter BledICADIPS851Lon0Cores Way11.4537 PS PV LONGACRES.dgn TIME 1:54:03 PM DATE 9/25/2014 PLOTTED BY wenclts DESIGNED BY S.N. WENOT ENTERED BY &N. WENDT CHECKED RE M. HASAN .... PROJ. ENGR. G.L. McKEE REGIONAL ADM. L. ENG REVISION 10 WASH 14A010 FEO.AIO PROJ.NO. DATE BY (17./41■ DAM Wi Washington State Department of Transportation SR 181 S 180TH ST TO SOUTHCENTER BLVD PAVING & ADA COMPLIANCE P1012 RV. HO PV2 PAVING PLAN - LONGACRES WAY WET Crt SWATS II T.23N., R.4E. W.M. WEST VALLEY DENTAL P CITY R/W L`1 _ . _._ /_...,. ..__1_. _. _._.. _._ ._. 0 LW LINE 20 � � r i II I xl$oQT...R1110 _ I j4 I I' ■ I I , II i1 LEGEND EXISTING SIDEWALK, CURB & GUTTER EXISTING PAVEMENT MARKINGS EXISTING WALL EXISTING ROCK WALL EXISTING MONUMENT CASE 8 COVER A 78+97.54 P.O.T. T N 499433.759 E 1619333.346 II Li EMBASSY SUITES HOTEL I I I 0 25 50 SCALE IN FEET FOR O FOG3Gn�XTOO I Oo nNLV EKNOB117 E3 .EXISTLNG_.AMONU N 499453.010 E 1619731.600 _. _ —20+0005-- O1 IEHT !I C:1019759.R5 , E11619]55.852 NOTES: 1. THE BASIS OF BEARINGS AND DISTANCES ARE DETERMINED FROM WASHINGTON STATE PLANE COORDINATE SYSTEM NORTH ZONE (NAD 83191). 2. THE DISTANCES SHOWN ARE GROUND DISTANCES. FILE NAME T:I4127501XL4537 • SR181 S 180th to Soulecenler BIvdICADIPSBEILOn9acres Way1L4537_PS AL Lang.dgn TIME 1 :52:33 PM FED.AID PROJ.NO. DATE 925/2014 P OTTED BY wendis DESIGNED BY S.W. WENDT ENTERED BY S,N. WENDT CHECKED BY M. MASAN PROJ. ENGR. G.L. MCKEE REGIONAL ADM. L. ENG ASH REVISION DATE BY tOTTRACT -Ii Washington State Department of Transportation SR 181 S 180TH ST TO SOUTHCENTER BLVD PAVING & ADA COMPLIANCE Plol 1 LA1a LONGACRES WAY ALIGNMENT PLAN Tb LW LINE 22 0' 21.6' ATCH BNLB IND /BOTTOM OF CURB FACE VARIES 1.0% TO 2.5 %- - ,EXISTING. DEWA �LK 1 4r', EXISTING CURB 8 J' SIDEWALK LEGEND ' \VARIES O'TO0.52� PIVOT POIN, T ROADWAY SECTION A LW STA. 21.00.0 TO LW STA. 21+60.0 LW LINE C MATCH EXISTING BOTTOM OF CURB OR DRIVEWAY EDGE ELEVATION\ SEE NOTE 3 ,\ 2. 0 ........................ ..__.._......- L.__...' " "' "'__ —. _.__..— _._,,.._ 20,5' VAR TO 2IES5,0' \VARIES 0 0' TO 1.0' j jPIVOT POINT VARIES 1.6% TO I I \ \VARIES........ 3 0' TO 0.72' O ROADWAY SECTION B LW STA. 21+60.0 'TO LW STA. 22+40.0 Ot HMA CL.12 IN. PG 64-22 O PLANING BITUMINOUS PAVEMENT 0 HMA FOR PRELEVELING CL '''/ IN. PG 64.22 • DUAL - FACED CEMENT CONC. TRAFFIC CURB \ \EXISTING_ CURB. LW 21+00.0 TO LW 21 *55.9 4- - \EXISTING CURB LW 22+03.8 TO LW 22 *03.8 VARIES S'TO 2 2U.9'TO 36.3' 23.0'70 27.6' PIVOT POINT j VARIES VARIES 6.9 TO 19.6 VARIES ., ._. . 3 0' 0' TO TO 0 039' LW rr LINE EXISTING CURB & L ,i SIDEVOAIC._.___..__ I 220' vy.-- I i I PIVOT POINT I ASPHALT WEDGE - � .•V 2,5% r,,., / SEE SHEET PV7 FOR DETAIL `- --' -- ■ RIES VARIES._......0 D.._9:7i' 3 0'TO 07a' \J ROADWAY SECTION C LW STA. 22 *40,0 TO LW STA. 23+00.0 LW LINE EXISTING CURE., GUTTER 8 SIDEWALK FOR E °REFOO G n1A 'ION OO R7 +T EWUJ JLJU1r LJ .LW 23+20.0 TO LW 23 +70.0 SEE NOTE 3 ROADWAY SECTION D LW STA, 23+00.0 TO LW STA. 23 +70.0 jI VARIES 2 0' TO 0.58' ASPHALT WEDGE SEE SHEET PV1- FOR DETAIL 12" WIDE NOTES: t, ALL DEPTHS SHOWN ARE COMPACTED DEPTHS. 2. ROADWAY SECTIONS ARE NOT TO SCALE. 3. SEE SHEET PV1 FOR ADDITIONAL DETAILS. FILE NAME _ T14123501XL4537 - SRIB1 5 160th to South+enter BIvdICADIPS&EILon5acres WayIL4537_PS_RS LONGACRES.dgn TIME 1:43:30 PM DATE 9/25/2014 PLOTTED BY wendls DESIGNED BY S.N. WENDT ENTERED BY S.N. WENDT -CHECKED -- ......... ...__.. CHECKED BY M. HASASAN PROJ. ENGR. G.L. McKEE REGIONAL ADM. L. ENG 10 WASh REVISION DATE BY 14A010 CONTRACT NT FED.AID PROJ.NO. 1,G OOR PAM Washington State Department of Transportation SR 181 S 180TH ST TO SOUTHCENTER BLVD PAVING & ADA COMPLIANCE PlOt 11 RS1 ROADWAY SECTIONS j EXISTING CURB, y' GUTTER & SIDEWALK LW LINE 22.0' 1 - -- -r-n y w Eg14111NG DEWAL&_j SIDEVIIALK LW LINE VARIES VARIES 20.9' TO 40.9' 3.0% VARIES 21.6''70'24.3' PIVOT POINT MATCH EXISTING / MATCH EXISTING,_ EXISTINGjROADWAY ROADWAY SECTION F LW STA. 20 +45.0 TO LW STA. 21 +00.0 FOR R DNIFOO RNATEOO N OMn L'7 LEGEND Ot HMA CI IO IN. PG 64-22 • PLANING BITUMINOUS PAVEMENT O HMA FOR PRELEVEUNG CL 'A IN. PG 64 -22 'l 23.6' TO 25.4' I n 1 ` PIVOT POINT *' LW 2NOTE 3 +70.0 3 TO LW 23 +75.0 SEE ROADWAY SECTION E LW STA. 23 +70.0 TO LW STA. 23 +75.0 �• E%ISTING CURB 22.0' II II LL EXISTING CURB 6�V SIDEWALK • VARIES 2 22.0' MATCH FXISTING /BOTTOM OF CURB FACE 1 T� VARIES 1.0% TO SEX 1 � EXISTING' „C„U,RB.. B'y'e IIDEWALK LW UNE 21.6' PIVOT POINT / MATCH EXISTING 0.15' LW LINE EXISTING BOTTOM OF ROADWAY SECTION G • £ CURB OR DRIVEWAY EDGE ELEVATION LW • STA. 21+00.0 TO LW STA. 21+60.0 I SEE NOTE l ES VARI 20.5'TO 55.0' PNOT_PO,I,NT VARIES 1.6% I,i TO 3.8Y \ln 1 0.15' 1 2 ROADWAY SECTION H LW STA. 21 +50.0 TO LW STA. 22+40.0 EXEl000 U Q X \ EXISTING CURB LW 21+86,3 TO LW 22+03.8 \EXISTING CURB LW 21 +00.0 TO LW 21 +55.9 NOTES: 1. ALL. DEPTHS SHOWN ARE COMPACTED DEPTHS. 2. ROADWAY SECTIONS ARE NOT TO SCALE. 3. SEE SHEET PV1 FOR ADDITIONAL DETAILS. FILE NAME T *412350IXL4507 -SR161 S TIME 9/25/2014 1:43:31 PM . . . . . . . . . . . DATE PLOTTED BY wend9 DESIGNED BY S.N. WENDT 90111 to Sogth+enter 81vVICAOIPSBE1Longacres WaylL4537 —PS RS LONGACRESdgn 10 WASH ENTERED BY S.N. WENDT CHECKED BY M. HASAN PROJ. ENGR. G.L McKEE ....._ ............... REGIONAL AGM. L. EN ENG REVISION DATE B 14A010 FEO.AID PROJ.NO. (SWAMI M. PDX or. STAPP Fr= VAI Washington State Department of Transportation SR 181 S 180TH ST TO SOUTHCENTER BLVD PAVING & ADA COMPLIANCE Plot 12 RAN PEP RS2 ROADWAY SECTIONS 01 O LW LINE 22 0' IS ! EXISTING CURB -5 V SIDEWALK 1 PIVOT POINT 1.0% \ 0.15' 2 24.8' L EXISTING DUAL • FACED ROADWAY SECTION I LW STA -22 +40.0 TO LW STA.23+00.0 TI It. EXISTING__ SIDE GUTTER � S � SIDEWALK LEGEND HMA CL 112 IN. PG 64 -22 PLANING BITUMINOUS PAVEMENT CEMENT CONC. TRAFFIC CURB VARIES 20.9' TO 40.9'. EXISTING 126-ALK GUTTER 8 SIDEWALK 1.0 %* VARIES LW LINE VARIES 20.9' TO 36.3' .x....1,0% 23.0' TO 23.6' PIVOT POINT i \i `i 2.5% LW LINE I JIALO EOINT t �i VARIES 23.6'TO 0.15' i 2 *MATCH EXISTING CROSS SLOPE AT LW 23 +80.0 ROADWAY SECTION K LW STA. 23 +70.0 TO LW STA. 23.80.0 FOE ONFORMQ I{ DON ONLY LSWWD3D11 EXISTING DUAL - FACED • CEMENT 0060. TRAFFIC CURB ROADWAY SECTION J LW STA. 23 +00.0 TO LW STA. 23+70.0 NOTES: 1. ALL DEPTHS SHOWN ARE COMPACTED DEPTHS. 2. ROADWAY SECTIONS ARE NOT TO SCALE. 3. SEE SHEET PV1 FOR ADDITIONAL DETAILS, FILE NAME T:14123500(L4537 - 58581 S 180th to Southcenter BIvSICAD1PS &ELLangacres Way1L4517 PS_RS LONGACRES.dgn TIME 1:43:33 PM DATE 9/2312014 PLOTTED BY wendIs 10 {WASH DESIGNED BY S.N. WENDT ENTERED BY S.N. WENDT _.._ED BY...--- ........ASAN.... CHECKED BY M. HASAN PROJ.ENGR. G.L.McKEE REGIONAL ADM. L. BAG REVISION DATE BY .toe BUin[1.1 14A010 [rATRACT to. FEDAID PROJ.NO. P.BEYMV SOX taut Washington State Department of Transportation SR 181 S 180TH ST TO SOUTHCENTER BLVD PAVING & ADA COMPLIANCE Plot 13 RS3� ROADWAY SECTIONS CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2018 PROJECT: Annual Overlay and Repair Program Project No. 91310401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets. Preserve and maintain the street structure ina safe and useable state by resurfacing before failure which also JUSTIFICATION: � minimizes costs. Some individual sites may be coordinated with water sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 194 100 100 125 125 150 150 175 175 1.294 Land(R8W) 0 ConaLMgmL 165 175 175 175 200 200 225 225 1.540 Construction 869 1,225 1,250 1.200 1.300 1,320 1,325 1,325 9,974 TOTAL EXPENSES 1,328 100 1.500 1.550 1,560 1.650 1.670 1,725 1,725 12,808 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City OpecRevenue 1.828 100 1.500 1.550 1.560 1.650 1,670 1,725 1.725 1e.808 TOTAL SOURCES 1.328 100 1.500 1.550 1.560 1.650 1.670 1,725 1,725 12.008 Project Location 2014 - 2019 Capita Improvement Program 15 52 UTILITIES COMMITTEE Meeting Minutes Tuesday, November 3, 2014 — 5:15 p.m. — Foster Conference Room City of Tukwila Utilities Committee PRESENT Councilmembers: Kate Kruller, Chair; Allan Ekberg, Dennis Robertson (Absent: Kathy Hougardy) Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Ryan Larson, Gail Labanara, Pat Brodin, Mike Cusick and Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:23 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Consultant Agreement: 2015 Annual Small Drainage Program Staff is seeking Council approval of a consultant agreement with KPG, Inc. in the amount of $78,856.85 for design of the 2015 Annual Small Drainage Program. The following six design projects are proposed for possible construction in 2015: 1. Longacres Way, West Valley Highway 2. 14800 51st Avenue South 3. 14148 33rd Avenue South 4. Andover Park East and Tukwila Parkway at Gilliam Creek Trash Rack 5. Trail #11 at South 162nd Street and 47th Avenue South 6.1-5 and Southcenter Boulevard KPG, Inc, David Evans and Associates, and CH2M Hill were short-listed for the design work on this program. All were evaluated and KPG was selected as the firm that best met the requirements. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. Consensus existed to consider item 2c as the next item of business. B. WSDOT Local Agency Participating Agreement: 2014 Overlay & Repair Staff is seeking Council approval of a Local Agency Participating Agreement with WSDOT in the amount of $98,511.00 for design and construction on South 158th Street (Longacres Way) in conjunction with WSDOT's SR 181 (West Valley Highway) from South 180th Street to Southcenter Boulevard Project. The WSDOT project will construct a pavement overlay of the project area, and there are roadway grade issues to correct within the City's right-of-way. The estimated cost of the City's portion is $98,511.00, funding for which is available in the 2014 Overlay Program budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. 53 54 COUNCIL AGF,NDA SYNOPSIS Meeting Date Prepared 1?y Mayor:( review COUllci review 11/17/14 LH A,14C [1] Motion Mtg Dale Ordinance Mt, Dale Rid Award AN Date Public Hearing Ali,g Date E Other Mtg Date Resolution Mtg Date 11/17/14 Mayor 11 HR DCD Finance — lire _ IT E P&R LI Police E Pir SPONSOR II Council spoNs( In 2007 the State of Washington entered into the Streamlined Sales Tax (SST) compact SUMMARY that changed the credit for local sales taxes from point of origin to point of destination. This resulted in enormous sales tax revenue losses to the City of Tukwila which is home to numerous manufacturing, distribution and warehousing centers. The State made a commitment to jurisdictions like ours through implementation of a mitigation payment program, and it is crucial that this program be fully funded in the 2015-2017 Budget. Rim] Wkl) BY �)\V Mtg. CA&P Cmte Z F&S Cmtc E Transportation Cmte E Utilities Cmte J i Arts Comm. Parks Comm. E Planning Comm. DATE: 11/4/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPoNsoR/ADmiN. Commulikll ITEM INFORMATION ITEM No. 4.E. 55 STAFF SPoNsoR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 11/17/14 AGENDA PHA Tritk A resolution urging Streamlined Sales Governor Inslee Tax mitigation and the State Legislature to preserve payments in the 2015-2017 Budget. cvm0oRy F Driceusfion Mtg Date [1] Motion Mtg Dale Ordinance Mt, Dale Rid Award AN Date Public Hearing Ali,g Date E Other Mtg Date Resolution Mtg Date 11/17/14 Mayor 11 HR DCD Finance — lire _ IT E P&R LI Police E Pir SPONSOR II Council spoNs( In 2007 the State of Washington entered into the Streamlined Sales Tax (SST) compact SUMMARY that changed the credit for local sales taxes from point of origin to point of destination. This resulted in enormous sales tax revenue losses to the City of Tukwila which is home to numerous manufacturing, distribution and warehousing centers. The State made a commitment to jurisdictions like ours through implementation of a mitigation payment program, and it is crucial that this program be fully funded in the 2015-2017 Budget. Rim] Wkl) BY �)\V Mtg. CA&P Cmte Z F&S Cmtc E Transportation Cmte E Utilities Cmte J i Arts Comm. Parks Comm. E Planning Comm. DATE: 11/4/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPoNsoR/ADmiN. Commulikll Consideration of attached resolution Unanimous approval; forward to Consent Agenda COST IMPACT / FUND SOURCE EXPI.;NDITURE RkQUHWD AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: C'otrinients: MTG. DATE RECORD OF COUNCIL ACTION 11/17/14 MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 10/29/14 Draft resolution Minutes from the Finance and Safety Committee meeting of 11/4/14 55 56 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Laurel Humphrey, Council Analyst DATE: October 29, 2014 SUBJECT: Resolution regarding Streamlined Sales Tax mitigation payments ISSUE The City of Tukwila is part of a coalition of cities, counties and transit agencies that have issued a letter to Governor Inslee and the Legislature urging the preservation of full Streamlined Sales Tax (SST) mitigation payments in the 2015-2017 Operating Budget. Adoption of this proposed resolution will affirm the City Council's commitment to this issue. BACKGROUND In 2007 the State of Washington entered into the Streamlined Sales Tax (SST) compact that changed the credit for local sales taxes from point of origin to point of destination. This resulted in enormous sales tax revenue losses to the City of Tukwila which is home to numerous manufacturing, distribution and warehousing centers. The State made a commitment to jurisdictions like ours through implementation of a mitigation payment program, and it is crucial that this program be fully funded in the 2015-2017 Budget. DISCUSSION The proposed resolution urges the Governor and the Legislature to preserve the full SST mitigation distribution in the 2015-2017 Budget. RECOMMENDATION The Committee is asked to approve the draft resolution and forward it to the November 17, 2014 Regular Consent Agenda. ATTACHMENTS Draft resolution 57 58 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, URGING GOVERNOR INSLEE AND THE LEGISLATURE OF THE STATE OF WASHINGTON TO PRESERVE THE STREAMLINED SALES TAX MITIGATION DISTRIBUTION IN THE 2015-2017 BUDGET. WHEREAS, in 2007 the State of Washington entered into the Streamlined Sales Tax (SST) Compact that changed the credit for local sales taxes from point of origin to point of destination; and WHEREAS, this change to sales tax sourcing had significant negative fiscal impact on numerous local jurisdictions in Washington, including the City of Tukwila, whose taxing structures are highly dependent on sales tax receipts; and WHEREAS, in 2007 the State of Washington committed to easing this impact to jurisdictions through implementation of the SST mitigation program; and WHEREAS, the City of Tukwila is home to regionally vital warehousing, manufacturing, and retail complexes and expends significant resources toward the infrastructure and services necessitated by these enterprises; and WHEREAS, the City of Tukwila's sales tax revenues have been significantly impacted by SST implementation and the City relies upon the ongoing commitment of SST mitigation payments toward the provision of essential services and infrastructure; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council urges Governor Ins lee to retain streamlined sales tax mitigation payments to local jurisdictions at current levels in his proposed 2015-2017 Budget, and further urges the Legislature of the State of Washington to adopt said SST mitigation payments. W:\Word Processing\Resolutions\Streamlined sales tax mitigation distribution 11-12-14 LH:bjs Page 1 of 2 59 60 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, a a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney W:\Word Processing\Resolutions\Streamlined sales tax mitigation distribution 11-12-14 LH:bjs Page 2 of 2 Finance & Safety Committee Minutes November 4, 2014 - Page 2 C. Resolution: Streamlined Sales Tax Mitigation Staff is seeking Council approval of a resolution urging Governor Inslee and the Washington State Legislature to preserve full streamlined sales tax mitigation in the 2015 -2017 budget. Councilmember Hougardy mentioned that she would be speaking on this topic before legislators at a forthcoming joint legislative meeting of Soundside Alliance and Highline Forum. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. D. Ordinances: Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2014, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $5,017,106,101.00. The allowable levy projected by King County is $14,293,219.00, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,600,000.00 is proposed in the draft ordinance and may be adjusted based on that determination. A public hearing is scheduled for November 10, 2014. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. E. Budget Legislation 1) Staff is seeking Council approval of an ordinance to amend the 2013 -2014 Biennial Budget. Staff provided an overview of the proposed changes, including new proposals for software and technology, annual funding for the LEOFFI Retiree Healthcare Plan, unreimbursed firefighter Oso deployment, previous Council approvals, retail sales tax revenue, revenue backed expenditures, and budget transfers across departments. A public hearing is scheduled for November 10, 2014. 2) Staff is seeking Council approval of a resolution to adopt the 2015 -2020 Financial Planning Model and Capital Improvement Program (CIP). 3) Staff is seeking Council approval of a resolution to adopt the 2015 -2016 Biennial Budget. Council review of the Capital Improvement Program and proposed Biennial Budget occurred during the October 13, 2014 Committee of the Whole and three subsequent work sessions. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Interlocal Agreement: Animal Services Staff is seeking Council approval for the Mayor to sign a non - binding Indication of Interest to extend the current Regional Animal Services interlocal agreement for two years, ending December 31, 2017. This agreement covers animal services for unincorporated King County and 25 contract cities, and the current term ends December 31, 2015. All contract cities must support the extension for it to take effect, or a new contract must be negotiated. If the extension is approved, a new contract will be negotiated following December 31, 2017. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. 61 62 COUNCIL AGENDA SYNOPSIS Initials fleeting Date Prepared by Malor:f review council review 11/17/14 MG .6,(//iC Motion/ Consent Date 11/17/14 E Resolution Mtg Date 111 Ordinance Mtg Date Bid Award Mtg Date E. Public Healiq Mtg Date E Other Mtg Date CATI:,(301tY • D111cussion 1 Mtg Date MIA SPONSOR E Council E Mayor t-IR _ DCD I Finance 0 Fire E IT E PVR Police E PW SPONSOR'S The City has been awarded the U.S. Department of Homeland Security (DHS) Emergency SUMMARY Management Performance Grant (EMPG). The grant is for local jurisdictions with emergency management programs to support and enhance the agency's Emergency management program. The grant requires a 50% percent match which is satisfied by staff salaries and the Emergency Management budget. There are no additional costs to the City. The Council is being formally asked to accept the grant in the amount of $58,652.00. ITEM INFORMATION ITEM No. 4.F. 63 STAFF SPONSOR: MARTY GRISHAM ORIGINAL AGENDA DATE: 11/17/14 AGF;NDA I'llN Trio: Washington #E15-166 Acceptance State Military Department and U.S. Dept. of Homeland Security Grant of the Emergency Management grant Motion/ Consent Date 11/17/14 E Resolution Mtg Date 111 Ordinance Mtg Date Bid Award Mtg Date E. Public Healiq Mtg Date E Other Mtg Date CATI:,(301tY • D111cussion 1 Mtg Date MIA SPONSOR E Council E Mayor t-IR _ DCD I Finance 0 Fire E IT E PVR Police E PW SPONSOR'S The City has been awarded the U.S. Department of Homeland Security (DHS) Emergency SUMMARY Management Performance Grant (EMPG). The grant is for local jurisdictions with emergency management programs to support and enhance the agency's Emergency management program. The grant requires a 50% percent match which is satisfied by staff salaries and the Emergency Management budget. There are no additional costs to the City. The Council is being formally asked to accept the grant in the amount of $58,652.00. RI:vii:wiDBY COW Mtg. CA&P Cmte Z F&S Cmte [ Transportation Cmte E Utilities Cmte ] Arts Comm. 0 Parks Comm. El Planning Comm. DATE: 11/04/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: sPoNsoR/ADmiN. CommITIEK Emergency Management, Fire and Finance Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPINDITURF; RI;,QUIRIM AmouNT BUDGETED APPROPRIATION REQUIRED $0 $ $ Fund Source: Comments: No additional City funding required. MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 10/29/14 Washington State Military, Homeland Security Grant Agreement FACE SHEET Minutes from the Finance and Safety Committee meeting of 11/04/14 63 64 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton and Finance & Safety Committee FROM: Martin F. Grisham, Emergency Manager DATE: October 29, 2014 SUBJECT: Emergency Management Performance Grant (EMPG) Acceptance ISSUE The City of Tukwila Emergency Management Division has again been awarded an "Emergency Management Performance Grant" (EMPG) #E15-166, in the amount of $58,652.00. BACKGROUND This is the fourth year the city has been awarded this grant. The grant comes from the Washington State Military Department and US Department of Homeland Security. DISCUSSION • The grant is a 50/50 matching grant. We have met and exceeded the match requirement. • The grant period runs from June 1, 2014 to August 31, 2015 • This is an annual grant that we apply for every year. • This grant award is approximately the same as last year, but is projected to decrease in 2015 and beyond. FINANCIAL IMPACT • The grant will have no negative impact on the city finances. The 50/50 match is met through wages and the current Emergency Management General Ledger budget. RECOMMENDATION The Finance and Safety Committee is being asked to forward this item to the November 17, 2014 consent agenda. ATTACHMENTS "Face Sheet" of Washington State Military Department, Homeland Security Grant Agreement # E15-166 65 66 Washington State Military Department HOMELAND SECURITY GRANT AGREEMENT FACE SHEET 1. Sub-grantee Name and Address: City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188-2544 2. Grant Agreement Amount: $58.662 3. Grant Agreement Number: E15-166 4. Sub-grantee Contact, phone/email: Martin Grisham (206) ' KDarty.grishann@tukxvi|avva.gov 5. Grant Agreement Start Date: June 1,2O14 6. Grant Agreement End Date: August 31'201S 7. Department Program Manager, phone/email: Kristin Ramos, (253)512'7DQ3 hrimtin.ramma@mni|.xva.gov 8. Data Universal Numbering System (DUNS): 010207504 S. UBI # (state revenue): 179-000'208 10. Funding Authority: Washington State Military Department (the "DEPARTMENT") and the U.S. Department of Homeland Security (DHS) 11. Funding Source Agreement#: EMVV-2014-EP-00033-881 12. Program Index # & OBJ/SUB-OJ 743PT NZ 13. CFDA#&Title: 97.042 EMPG (14) 14. TIN: 91'6001519 15. Service Districts: (BY LEGISLATIVE DISTRICT): 11, 33, 37 (BY CONGRESSIONAL DISTRICT): 7, 9 16. Service Area by County(ies): King County 17. VVomen/Minorty'Owned, State Certified?: X N/A [] NO LJ YES, OMWBE # 18. Agreement Classification NI Personal Services 0 Client Services X Public/Local Gov't [] Collaborative Research [] A/E [] Other 19. Contract Type check all that apply): O Contract X Grant X Agreement [] Intergovernmental (RCW 39.34) Interagency 20 Sub-Grantee Selection Process: X "To all who apply & qualify" 0 Competitive Bidding [] Sole Source [] A/E RCW [] N/A [] Filed w/OFM? [] Advertised? [] YES []ND 21. Sub-Grantee Type (check all that apply) [] Private Organization/Individual []For-Profit X Public Organization/Jurisdiction 0 Non-Profit [] VENDOR X SUBRECIPIENT [] OTHER 22. PURPOSE: Provide U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Emergency Management Performance Grant (EMPG) funds to local jurisdictions and tribes with emergency management programs to sustain and enhance those programs as described in the Work Plan. IN WITNESS WHEREOF, the Department and Sub-Grantee acknowledge and accept the terms of this Grant Agreement, including all referenced Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Grant Agreement as of the date and year written below. This Grant Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Work Plan (Exhibit C); Milestone Timeline (Exhibit D); Budget (Exhibit E); and all other documents, exhibits and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Grant Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Grant Agreement shall be deemed to exist or to bind any of the parties hereto. In the event of an inconnistenoy in this Grant Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable Federal and State Statutes and Regulations 2. Work Plan 3. Special Terms and Conditions 4. General Terms and Conditions, and, 5. Other provisions of the grant agreement incorporated by reference. WHEREAS, the parties hereto have executed this Grant Agreement on the day and year last specified below. FOR THE DEPARTMENT: FOR THE APPLICANT: Signature Date Signature Date Richard A. VVoodruff, Contracts Administrator Jim Huggehon, Mayor Washington State Military Department APPROVED AS TO FORM (if applicable): BOILERPLATE APPROVED AS TO FORM: Brian E. Buchholz (signature on file) 8-27-2014 Applicant's Legal Review Date Assistant Attorney General Form 10/27/00 kdb DHS-FEMA-EMPG-FFY 14 Page 1 of 32 City of Tukwila, E15-166 68 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 4, 2014 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: Verna Seal, Chair; Kathy Hougardy, Joe Duffie Staff: Peggy McCarthy, Vicky Carlsen, Rachel Turpin, Trish Kin low, Marty Grisham, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Grant Acceptance: 2014 Emergency Management Performance Grant (EMPG) Staff is seeking Council approval to accept a $58,652.00 Emergency Management Performance grant from the Washington State Military Department and US Department of Homeland Security. This is the fourth year that the City has been awarded this grant, which is used to fund 50% of the CERT Coordinator/Public Educator position as well as equipment and supplies for emergency management programs. The grant requires a 50% City match which is easily met through wages and the current budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. B. Interlocal Agreement: Tukwila Pool Metropolitan Park District (TPMPD) Staff is seeking Council approval of an interlocal agreement with the Tukwila Pool Metropolitan Park District to outline continuing obligations after the City ceases providing support services on December 31, 2014. Most of the work to complete the City's transition out of support is done, but there are a few areas that require continued support: 1. Management of TPMPD email records 2. 2015 Financial work such as the 2014 End of Year Audit and closure of the 2014 books 3. Use of City policies, procedures, templates, and lesson plans 4. Transfer of property from the City to the TPMPD The agreement also addresses the TPMPD's obligation to indemnify and hold the City harmless for OPMA violations or action arising out of City policies, procedures or lessons. The Committee approved the agreement along with the listed current market value of assets listed on the asset inventory. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. 69 70 COUNCIL AGENDA SYNOPSIS Initials Meetin,g Date Prepared by 11/17/14 BG Ma 'ore review Council review 1." ITEM INFORMATION ITEM No. 4.G. 71 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: /17/14 AGENDA ITEM TITLE Cascade View & Thorndyke Safe Routes to School Projects Inter local Agreement with the Tukwila School District for Grants CATI(;ORY Discussion Mtg Date Motion Date 11/17/14 ['Resolution Mtg Date L Ordinance Mtg Date Bid Award Mtg Date Public Hearin Mtg Date Other Mtg Date Mg SPONSOR Council Mayor HR E] DCD U Finance Fire IT 0 P&R • Police Z Mr SPONSOR'S An Interlocal Agreement is needed between the Tukwila School District and the City of SUMMARY Tukwila in order to reimburse the School District for expenses associated with the education and enforcement components of the two Safe Routes to School grants for the Cascade View and Thorndyke Elementary Schools. Council is being asked to approve the Interlocal Agreement for the pass-through grant funds in the amount of $86,138.00. REVIEWED BY E COW Mtg. Ei CA&P Cmte F&S Cmte z Transportation Cmte E Utilities Cmte 111 Arts Comm. 0 Parks Comm. [j] Planning Comm. DATE: 11/10/14 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $86,138.00 $86,138.00 $0.00 Fund Source: 103 RESIDENTIAL STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/17/14 MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 11/07/14 Pages 3 & 4, Proposed 2015 CIP Interlocal Agreement with the Tukwila School District Minutes from the Transportation Committee meeting of 11/10/14 71 72 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Dave Sorensen, Project Manager DATE: November 7, 2014 SUBJECT: Cascade View and Thorndyke Safe Routes to School Project Nos. 91210301 and 91210302 Inter local Agreement with the Tukwila School District for Grants ISSUE Approve the Inter local Agreement between the Tukwila School District and the City of Tukwila for the Cascade View and Thorndyke Elementary Safe Routes to School grants. BACKGROUND An Inter local Agreement is needed between the Tukwila School District and the City of Tukwila in order to reimburse the School District for expenses associated with the education and enforcement components of the two Safe Routes to School grants for Cascade View and Thorndyke Elementary Schools. Tukwila is the lead administrative agency in the partnership for improving the physical as well as operational aspect of walking and biking to school on City streets. The City is currently constructing a new trail to serve Cascade View Elementary School and improving S 150th St for Thorndyke Elementary. DISCUSSION The Inter local Agreement is instrumental in laying out the mechanism for reimbursing the Tukwila School District for the expenses associated with the grant tasks of walking school buses, a bike safety seminar, organizational efforts for the walking school bus, translation services to promote and inform the school community of safe walking and biking procedures, and administrative overhead. FISCAL IMPACT These are pass-through grant funds earmarked for the School District's participation in these projects. 2015 Budget Cascade View Elementary State Grant Funds $ 29,138.00 Thorndyke Elementary Federal Grant Funds 57,000.00 Total $ 86,138.00 RECOMMENDATION Council is being asked to approve the Inter local Agreement between the City of Tukwila and the Tukwila School District in the amount of $86,138.00 and consider this item on the Consent Agenda at the November 17, 2014 Regular Meeting. Attachments: Pages 3 & 4, Proposed 2015 CIP Inter local Agreement W:\PW Eng \ PROJECTS \A- RW & RS Projects \Safe Routes to School - Cascade View (91210301) \ Info Memo ILA Tuk School Dist 11-07-14 gl.docx 73 74 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Cascade View Safe Routes to School Project No 91210301 Construct an off-street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St. DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school zone. S 140th St is one of the high priority missing sidewalk areas prioritized as part of the Walk and Roll Plan. Enhance safety for students walking to Cascade View Elementary School and encourage transpo a1 ion choices JUSTIFICATION: for Cascade View neighborhood residents. STATUS: Phase I is construction of an off-street, paved shared use path between S 137th St and S 140th St. Phase II includes a traffic circle at 33rd Ave S/S 140th St. Also includes sidewalks on the eas side of 33rd Ave S between S 140th St & S 144th St and the north side of S 140th St between Military Rd S and 34th Ave S. MAINT. IMPACT: New trail, traffic circle, and sidewalks will need to be maintained. COMMENT: WSDOT Safe Routes to Schoo State gran for $428K for Phase I. Funding for Phase II in beyond will be part of a future grant application. FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES x�?� ��� Project Location i. i --, Phase II Z._.' Design 30 68 29 183 310 Lond(F/VV ) 7 63 70 Cons\.WgmL 25 10 126 161 Construction 264 85 530 879 TOTAL EXPENSES 37 420 124 0 0 0 0 0 839 1,420 FUND SOURCES Awarded Grant 30 398 428 School District Grant Portion 29 29 Proposed Grant 750 750 Mitigation Expected 0 City Oper. Revenue 7 22 95 0 0 0 0 0 89 213 TOTAL SOURCES 37 420 124 0 0 0 0 0 839 1,420 zo/o'2o2o Capital Improvement Program 3 x�?� ��� Project Location i. i --, Z._.' `~t - tic ) `� u. 1 »,�� [~��l ^� _� _~—"". . .�~ i zo/o'2o2o Capital Improvement Program 3 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Thorndyke Safe Routes to School Project No 91210302 Construction of roadway improvements and new sidewalk on the north side of S 150th St between Tukwila DESCRIPTION: International Blvd and 42nd Ave S. Also a new crosswalk on S 150th St in front of Thorndyke Elementary. Enhance safety for students walking and biking to Thorndyke Elementary and encourages alternate JUSTIFICATION: transportation choices. STATUS: This route is one of the high priority missing sidewalk areas prioritized as part of Walk and Roll Plan. MAINT. IMPACT: Negligible. COMMENT: WSDOT Safe Routes to School Federal grant for $457K. Surfac water on S 150th St is also programmed for $270k (see SDP on page 82). Education, enforcement, and encouragement are included as part of the Safe Routes to School grant requirements and $57k is programmed in 2015. FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Project Location ", Design 27 73 57 "�- :Y tt_a,/ ,.-' , - ' `/ 157 Land (R/W) 0 Cunst .NWn8. 91 85 176 Construction 625 625 . 1.250 TOTAL EXPENSES 27 789 767 0 0 0 U 0 0 1.583 FUND SOURCES Awarded Grant 22 384 51 457 Proposed Grant 0 Surface Water 270 270 Mitigation Expected 0 City Oper. Revenue 5 135 716 0 0 0 0 0 0 856 TOTAL SOURCES 27 789 767 0 0 0 0 0 0 1,583 76 2015 - 2020 Capita Improvement Program 4 Project Location ", r�,</,yr/ "�- :Y tt_a,/ ,.-' , - ' `/ ' U� � ~~^ 76 2015 - 2020 Capita Improvement Program 4 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: An Inter local Agreement between the Tukwila School District and the City of Tukwila for Sharing of Safe Route to School Grant Funds to Improve the Health and Safety of Cascade View and Thorndyke Elementary School Children THIS IS AN INTERLOCAL AGREEMENT between the Tukwila School District hereinafter referred to as the "School District," and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as the "City." WHEREAS, the City and the School District are partners in promoting the health of its community; and WHEREAS, the City's role is to ensure that the community has a safe walking environment and the School District's role is to educate and promote safe walking habits and skills to the school children of the community; and WHEREAS, the State of Washington granted the City of Tukwila an award of funds to administer a grant with shared responsibilities between the School District and the City; NOW THEREFORE, in consideration of the terms and conditions contained herein, it is mutually agreed by the School District and the City as follows: 1 AUTHORITY This Agreement is entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW. 2. PURPOSE The purpose of this ILA is establish the terms and process for reimbursing the District on completion of its obligation in the grant funding awarded for two Safe Routes to Schools projects/programs. The grant is specifically to reimburse the District for completion of programming and education efforts at Thorndyke and Cascade View Elementary schools. 3. DISTRICT RESPONSIBILITIES Programming at Cascade View Elementary and Thorndyke Elementary include one year of responsibilities for tasks below: A. A Walking School Bus Program that is conducted twice at Cascade View and four times at Thorndyke during the grant funding cycle and that can be reproduced on an annual basis thereafter. It shall include: • A school-wide mailing • A recorded message in 10 languages 77 • A flyer translated into 10 languages • Translation services in 10 languages • Recruitment and training of volunteers in multiple languages • Purchase of 8 vests B. A Walk to School Day event that is conducted once at Cascade View and twice at Thorndyke that can be reproduced on an annual basis. It shall include: • A school wide mailing in 10 languages • A recorded school message in 10 languages • Purchase of event incentives such as T -shirts and pedometers • Staff time for the event C. A Bike /Safety Assembly at Cascade View D. Enforcement of safe routes and procedures for children arriving and departing Thorndyke. It shall include production of a safety procedures flyer in 10 languages and effective delivery of message and materials. E. Requests for reimbursements within 60 days of District expenditure in conjunction with a submittal of programming summary. F. Conducting and submitting a post project count of biking at walking at each school at the conclusion. 4. CITY RESPONSIBILITIES A. City payment to District upon City receipt of District documents for purchases, subcontract payments for services with Feet First, and accounting for staff time. B. Submittal of required quarterly project reports to Washington State Department of Transportation. C. Submittal of a SRTS Final report. 5. COMPENSATION 5.1 The City shall pay the District for completed work rendered according to this Agreement. The total amount to be paid shall not exceed $86,138. Maximum payable for Cascade View Education Task: $29,138 Maximum payable for Thorndyke Education Task: $46,000 Maximum payable for Thorndyke Enforcement Task: 11,000 5.2 The District shall invoice the City monthly. Payments are due within 60 days of the receipt of an invoice from the District. Rev. 2012 78 Page 2 5.3 Payment as provided in this section shall be for work performed and for materials, supplies, equipment and incidentals necessary to complete the work as summarized above under District Responsibilities. 6. INDEMNIFICATION Each of the Parties shall defend, indemnify and hold the other Party, their officers, officials, employees and agents harmless from any and all costs, claims, judgment, and /or awards of damages, arising out of, or in any way resulting from that other party's negligent acts or omissions in performing under this Agreement. No Party will be required to defend, indemnify or hold the other Party harmless if the claim, suit or action for injuries, death or damages is caused by the sole negligence of that Party. Where such claims, suits or actions result from the concurrent negligence of the Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each party's own negligence. Each Party agrees that its obligations under this subparagraph include, but are not limited to, any claim, demand, and /or cause of action brought by, or on behalf of, any of its employees or agents. For this reason, each of the Parties, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. 7. AUDITS AND INSPECTIONS The records and documents with respect to all matters covered by this contract shall be subjected to inspection, review or audit by the City or the District at the requesting party's sole expense during the term of this Agreement and three (3) years after expiration or termination. Such records shall be made available for inspection during regular business hours within a reasonable time of the request. 8. JOINT BOARD /SEPARATE LEGAL ENTITY It is not intended that a separate legal entity be established to conduct this cooperative undertaking. The City shall act as administrator of this Agreement. 9. FINANCE AND BUDGET This agreement is undertaken to administer two joint Safe Routes to School grants awarded to the City for a joint City and District proposal that includes engineering, infrastructure on the City's part and education and encouragement on the District's part. The State of Washington Department of . Transportation reimburses an agreed upon amount of City and District costs with federal and state funds for completion of proposed tasks as indicated in section 3 herein "District Responsibilities ". No special budget is anticipated. Payment to the District by the City shall be made pursuant to Section 5 above. Rev. 2012 Page 3 79 10. PROPERTY ACQUISITION, HOLDING, AND DISPOSAL The District will acquire the materials identified under Section 3, District Responsibilities and use their discretion to dispose of them as they deem appropriate to implement the success of the events identified under District Responsibilities, Section 3. 11. DURATION; TERMINATION This Agreement is in effect through September 30, 2015. The District must have submitted all receipts and expense accounting for both Thorndyke and Cascade View Elementary Schools by May 30, 2015. And final walking and biking audits by the termination date of this agreement. Either Party may terminate this Agreement upon seven days advance written notice to the other Party in the event that: 1. The other party materially breaches any duty, obligation, or service required pursuant to this Agreement, or 2. The duties, obligations, or services required herein become impossible, illegal, or not feasible. 12. APPLICABLE LAW; VENUE; ATTORNEYS FEES This Agreement shall be subject to, and the Parties shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 13. SEVERABILITY AND SURVIVAL If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. ENTIRE AGREEMENT; MODIFICATION This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and District and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. Rev. 2012 80 Page 4 16. NOTICES Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to shall be sent to the following address: IN WITNESS WHEREOF, the parties have executed this Agreement on the date last written below. TUKWILA SCHOOL DISTRICT CITY OF TUKWILA By: Jim Haggerton, Mayor DATE DATE Approved as to Form: Approved as to Form: City Attorney DATE DATE Attest /Authenticated: Attest /Authenticated: City /County Clerk City Clerk, Christy O'Flaherty DATE DATE Z: \DCD & PW\Walk and Roll \ILA SRTS grant 2014.doc Rev. 2012 Page 5 81 82 City of Tulzwila Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes November 10, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Allan Ekberg, Chair; Kate Kruller, Dennis Robertson Staff: David Cline, Bob Giberson, Pat Brodin, Robin Tischmak, Dave Sorensen, Scott Moore, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Interlocal Agreement: Tukwila School District for Safe Routes to School Grants Staff is seeking Council approval of an interlocal agreement in the amount of $86,138.00 with the Tukwila School District for the Cascade View and Thorndyke Elementary Safe Routes to School *grants. This agreement will serve to reimburse the School District for educational and enforcement tasks relating to the walking school bus, translation services to promote and educate on safety procedures, and administrative overhead. Compensation is as follows: • Maximum payable for Cascade View Education Task: $29,138.00 • Maximum payable for Thorndyke Education Task: $46,000.00 • Maximum payable for Thorndyke Enforcement Task: $11,000.00 UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. B. Proiect Completion: 2013 ADA Improvements Staff is requesting Council approval of project completion and release of retainage to Iron Creek Construction, LLC, in the amount of $85,095.07 for the 2013 ADA Improvements Project. The project was physically completed on July 17, 2014 and included one change order in the amount of $2000.00 to relocate a junction box. The project budget was $100,000.00. Staff displayed and narrated several photos of the project, which provided pedestrian access ramp repairs at multiple locations on Tukwila International Boulevard and one location on South 180th Street, as well as replacement of the actuated in-pavement flashing light crosswalk on TIB near South 152nd Street with an actuated Rectangular Rapid Flash Beacon System. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. HI. SCATBd Staff shared highlights of the September 16, 2014 meeting. 83 84 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Co ncil review 11/17/14 BG ITEM INFORMATION ITEM No. 4.H. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 11/17/14 AGENDA ITEM TITLE 2013 ADA Improvements Project Completion and Acceptance CATI,GORY Discussion Mtg Date E Motion Mtg Date 11/17/14 Il] Resolution Mtg Date E Ordinance Mg Date El] Bid Award Mtg Date III Public Hearing Mtg Date El] Other Mtg Date SPONSOR E Council Mayor R DCD J Finance E Fire El IT E P&R LII Police U PW SPONSOR'S The contract with Iron Creek Construction, LLC of Issaquah, WA is complete for the 2013 SUMMARY ADA (Americans with Disabilities Act) Improvements. This project installed pedestrian access ramp repairs on TIB and S 180th St and replaced the in-pavement flashing light crosswalk on TIB near S 152nd St. One change order was issued for $2,000 for relocating a junction box and unit price under-runs credited $1,354.93. Council is being asked to accept and finalize the contract with Iron Creek Construction in the amount of $85,095.07. REVIEWED BY 0 COW Mtg. Ill CA&P Cmte Ill F&S Cmte []Utilities Cmte [] Arts Comm. []Parks Comm. DATE: 11/10/14 COMMIFIEE CHAIR: Transportation Cmte Planning Comm. ALLAN EKBERG RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $85,095.07 $100,000.00 $0.00 Fund Source: 104 ,1',211 ERIAL STREETS (PG 21, 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/17/14 MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 11/07/14 State of WA Depart of Revenue Notice of Completion 14-026 Minutes from the Transportation Committee meeting of 11/10/14 85 86 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Directo Scott Moore, Senior Inspector November 7, 2014 2013 ADA Improvements Project No. 91210405, Contract No. 14-026 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 14-026 with Iron Creek Construction, LLC of Issaquah, Washington, was issued on April 8, 2014 for the 2013 ADA (Americans with Disabilities Act) Improvements Project. This street improvement project provided pedestrian access ramp repairs at multiple locations on Tukwila International Blvd (TIB) and one location on S 180th St. The project also included the replacement of the actuated in-pavement flashing light crosswalk on TIB near S 152nd St with an actuated Rectangular Rapid Flash Beacon System. ANALYSIS Construction was physically completed on July 17, 2014. One change order was executed for the project due to the need to relocate a junction box in the amount of $2,000.00. Unit price under- runs were due to bid item quantities not fully utilized during construction. Retainage is being held by the City for this project in the amount of $4,254.75. The construction budget was $100,000.00 with a 10% contingency. Construction Contract Amount Change Order No. 1 Unit Price Under-runs Total Amount Paid $84,450.00 2,000.00 (1,354.93) $85,095.07 RECOMMENDATION The Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and lien release procedures, for the 2013 ADA Improvement Project with Iron Creek Construction, LLC in the final amount of $85,095.07 and to consider this item on the Consent Agenda of the November 17, 2014 Regular Meeting. Attachment: Notice of Completion W:1PW Eng1PROJECTS1A- RW & RS ProjectslADA Improvements (91210405)1Construction12013 ADA Improvements project # 912104051#.400 - Project Tracking1005 - Milestone Documentsllnfo Memo - 2013 ADA Closeout 11-07.14.docx 87 88 Date: g Original LII Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 603286177 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 UBI Number: 17 000 208 Department Use Only Assigned to: Date Assigned: Notice is hereby iven relative to the completion of contract or project described below Project Name 2013 ADA Improvements project # 91210405 Contract Number 14-026 Job Order Contracting Yes V No Description of Work Done/Include Jobsite Address(es) Remove and replace existing ADA ramps to make them complaint with ADA standards. Install New RRFB on Tukwila International Blvd. Federally funded transportation project? El Yes Rf No (if yes, provide Contract Bond Statement below) Contractor's Name Iron Creek Construction LLC E-mail Address nathan@ironcreekconstructioe Affidavit ID* 522297 Contractor Address 11515 SE 64th PI STE 2228 ISSAQUAH WA,98027 Te 425-557-5927 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. El Contract/Payment bond (valid for federally funded transportation projects) Retainage Bond Name: 'Bond Number: Date Contract Awarded 2/3/2014 Date Work Commenced 4/8/2014 Date Work Completed 7/17/2014 Date Work Accepted 7/17/2014 ,.._. ,—, Were Subcontracters used on this project? If so, please complete Addendum A. M " Yes IJ No Affidavit ID* - No L&I release will be granted until all affidavits are listed, Contract Amount Additions ( + ) Reductions ( - ) Sub-Total Amount of Sales Tax 0.0 (If various rates apply, please s. id a breakdown) e-s $ 84,450.00 $ 2,000.00 $ 1,354.93 85,095.07 0 TOTAL $ 85,095.07 Liquidated Damages $ 0.00 Amount Disbursed $ 80,840.32 Amount Retained $ 4,254.75 NOTE: These two totals must be equal TOTAL $ 85,095.07 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: dianejaber@tukwilawa.gov ria Department of Revenue Public Works Section (360) 704-5650 PWC@dorwa.gov 0 Washington State Department of Labor & Industries Contract Release (855) 545-8163, option #4 ContractRelease@LNI,WA.GOV REV 31 0020e (4/28/14) F215-038-000 04-2014 Title: Fiscal Specialist Phone Number: (206) 433-1871 x1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 89 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in othe formats. Provide known affidavits at this time. No 1..841 release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* Corliss Concrete West Coast Signal 603149602 522885 Mt. Si. Concrete 601651238 522303 For tax assistance or to request this document in an alternate format, please call 1-800-6 7-7706. Teletyp (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014 90 City of Tukwila Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes November 10, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Allan Ekberg, Chair; Kate Kruller, Dennis Robertson Staff: David Cline, Bob Giberson, Pat Brodin, Robin Tischmak, Dave Sorensen, Scott Moore, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Inter local Agreement: Tukwila School District for Safe Routes to School Grants Staff is seeking Council approval of an interlocal agreement in the amount of $86,138.00 with the Tukwila School District for the Cascade View and Thorndyke Elementary Safe Routes to School grants. This agreement will serve to reimburse the School District for educational and enforcement tasks relating to the walking school bus, translation services to promote and educate on safety procedures, and administrative overhead. Compensation is as follows: • Maximum payable for Cascade View Education Task: $29,138.00 • Maximum payable for Thorndyke Education Task: $46,000.00 • Maximum payable for Thorndyke Enforcement Task: $11,000.00 UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. B. Project Completion: 2013 ADA Improvements Staff is requesting Council approval of project completion and release of retainage to Iron Creek Construction, LLC, in the amount of $85,095.07 for the 2013 ADA Improvements Project. The project was physically completed on July 17, 2014 and included one change order in the amount of $2000.00 to relocate a junction box. The project budget was $100,000.00. Staff displayed and narrated several photos of the project, which provided pedestrian access ramp repairs at multiple locations on Tukwila International Boulevard and one location on South 180th Street, as well as replacement of the actuated in-pavement flashing light crosswalk on TIB near South 152nd Street with an actuated Rectangular Rapid Flash Beacon System. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. III. SCATBd Staff shared highlights of the September 16, 2014 meeting. 91 92 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by M or's review Council review 11/17/14 NG Motion Date 11/17/14 0 Resolution Mtg Date El Ordinance Mtg Date El Bid Award Mtg Date El Public earing Mtg Date []Other Mtg Date Mtg SPONSOR El Council Mayor El HR DCD U Finance -ire D IT El P&R 0 Police Pr SPONSOR'S The City of Tukwila's interlocal agreement with the City of Seattle for Hearing Examiner SUMMARY services needs to be modified to reflect an increase in their hourly rates. The agreement runs through 2016. RIMMED BY 0 COW Mtg. Cmte R ITEM INFORMATION ITEM No. 4.1. STAFF SPONSOR: NORA GIERLOFF ORIGINAL AGENDA DATE: 11/17/14 AGENDA ITEM TITLE Inter local Agreement with Seattle for Hearing Examiner Services CATEGORY Discussion Mtg Date 4 Motion Date 11/17/14 0 Resolution Mtg Date El Ordinance Mtg Date El Bid Award Mtg Date El Public earing Mtg Date []Other Mtg Date Mtg SPONSOR El Council Mayor El HR DCD U Finance -ire D IT El P&R 0 Police Pr SPONSOR'S The City of Tukwila's interlocal agreement with the City of Seattle for Hearing Examiner SUMMARY services needs to be modified to reflect an increase in their hourly rates. The agreement runs through 2016. RIMMED BY 0 COW Mtg. Cmte R CA&P Cmte [] F&S Cmte 0 Parks Comm. COMMITTEE CHAIR: 0 Transportation Cmte El Arts Comm. MI Utilities U Planning Comm. DATE: 11/12/14 DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Department of Community Development Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/17/14 MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 11/5/14 Interlocal Agreement Minutes from the Community Affairs and Parks Committee meeting of 11/12/14 94 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and P ks FROM: Jack Pace, DCD Director' I BY: Nora Gierloff, Deputy D Director DATE: November 5, 2014 SUBJECT: Hearing Examiner Interlocal Agreement ISSUE The current Interlocal Agreement with the City of Seattle for Hearing Examiner services runs through December 31, 2016. The agreement needs to be modified to reflect an increase in their hourly rates starting in 2015. BACKGROUND Tukwila has contracted with the City of Seattle for Hearing Examiner services since 2005. DISCUSSION The City of Seattle has performed these services for Tukwila in an efficient and cost effective manner for many years. There is no increase in cost for the remainder of 2014 though Seattle will be raising its hourly rate from $105 to $115 in 2015. FINANCIAL IMPACT For land use cases the cost of the Hearing Examiner is passed through to the applicant. Other Departments budget for these costs. RECOMMENDATION The Committee is being asked to forward this agreement to the Consent Agenda at the November 17, 2014 regular meeting for approval. ATTACHMENT A. Draft Interlocal Agreement 95 96 INTERLOCAL AGREEMENT BETWEEN THE CITY OF TUKWILA AND THE CITY OF SEATTLE FOR HEARING EXAMINER SERVICES This INTERLOCAL AGREEMENT ( "Agreement ") is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, by and between the City of Tukwila, a Washington municipal corporation ( "Tukwila "), and the City of Seattle, a Washington municipal corporation acting through its Office of Hearing Examiner ( "Seattle "), for Tukwila's utilization of Seattle's hearing examiner services. WHEREAS, Tukwila is in need of the services of a hearing examiner; and WHEREAS, Seattle has the experience, personnel, and willingness to provide hearing examiner services, NOW, THEREFORE, in consideration of the terms and conditions set forth herein, it is agreed by and between Tukwila and Seattle as follows: 1. Statement of Purpose. The purpose of this Agreement is for Seattle to provide hearing examiner services to Tukwila. 2. Scope of Services. Seattle shall provide hearing examiner services and accompanying support services for Tukwila as required by Tukwila. 3. Compensation. Tukwila shall pay Seattle $105.00 per hour for Seattle's hearing examiner services through December 31, 2014 and $115.00 per hour for hearing examiner services rendered during the remaining term of this agreement. Tukwila shall pay Seattle $30.00 per hour for any support services requested by Tukwila. Seattle shall be reimbursed for any direct expenses advanced on Tukwila's behalf including mailing and copying charges. If Seattle is required to provide any copying services in the performance of this Agreement, Tukwila shall pay Seattle $0.15 per page for the copies. Drug asset forfeiture hearings shall have a one -hour minimum hearing examiner service charge unless Tukwila notifies Seattle of the hearing cancellation at least 24 hours prior to the scheduled hearing time. Seattle shall not bill for travel time between Seattle and Tukwila. Tukwila will pay a $20.00 flat fee for round trip travel to Tukwila, together with mileage at the current government reimbursement rate. Each individual providing hearing examiner services under this Agreement shall separately present to Tukwila a monthly statement detailing the mileage and number of trips to Tukwila for which the individual is eligible for reimbursement. Each individual providing hearing examiner services under this Agreement shall be paid directly and monthly within thirty (30) days after Tukwila receives the individual's detailed request ATTACHMENT A 97 for reimbursement. Seattle retains the right to increase its hourly rate in 2015, which will require amendment of this Agreement. 4. Method of Payment. Seattle shall bill Tukwila on a monthly basis for work performed. Within thirty 30 days of receiving Seattle's invoice, Tukwila shall issue a check to Seattle for services rendered. 5. Scheduling Services. Seattle's hearing examiner services shall be scheduled on a case by case basis. Tukwila shall contact Seattle to schedule appropriate dates and times. 6. Hearing Location. Hearings shall be held at Tukwila City Hall. Seattle shall provide the necessary recording equipment in order to record the hearings. The hearings may be held in the day or evening as required by Tukwila. 7. Hearing Decision. Hearings shall be conducted in compliance with the Tukwila Municipal Code. Upon conclusion of the hearing, Seattle shall issue a written decision. This decision shall make findings of fact and conclusions of law based on the Tukwila Municipal Code. The written decision shall be issued within fifteen (15) business days of the hearing unless unusual circumstances exist. 8. Duration. This Agreement shall take effect upon execution of the Agreement by both parties, and the appointment of the hearing examiner by the Mayor of Tukwila and the approval of the Tukwila City Council. This Agreement shall remain in effect through December 31, 2016 and shall be subject to renewal by mutual agreement. 9. Termination. Either party may terminate this Agreement by giving thirty (30) days written notice of termination to the other party. 10. Indemnification and Hold Harmless. Seattle shall defend, indemnify, and hold harmless Tukwila and its officers, agents, and employees from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by reason or arising out of any negligent action or omission of Seattle, its officers, agents and employees in relation to the Agreement. Likewise, Tukwila shall defend, indemnify, and hold harmless Seattle and its officers, agents, and employees from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by reason or arising out of any negligent action or omission of Tukwila, its officers, agents, and employees in relation to this Agreement. Except as provided below, in the event the parties are determined jointly liable to any claimant or litigant, each party shall bear responsibility for its own defense, including the payment of all attorney fees and costs associated therewith, and shall satisfy any judgment or settlement to the extent fault is allocated to such party. Seattle does not assume liability or responsibility for, or in any way release Tukwila from, any liability or responsibility that arises, in whole or in part, from the existence or effect of Tukwila's ordinances, code, policies, rules, or regulations. If any cause, claim, or action of 98 any kind is commenced in which the enforceability and /or validity of any Tukwila ordinance, code, policy, or regulation, including its constitutionality, is at issue, Tukwila shall defend the same at its sole cost and expense, and if judgment is entered, or damages are awarded against Seattle, or against Seattle and Tukwila jointly, Tukwila shall promptly satisfy the same. 11. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of the Agreement, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. 12. Administrator. No administrator is needed for this Agreement. 13. Records Retention and Transference. Seattle may retain records up to one year from the date of final disposition after which Seattle shall transfer the records to Tukwila. 14. Notices. All notices required or permitted pursuant to this Agreement shall be addressed as follows: City of Seattle Office of Hearing Examiner PO Box 94729 Seattle WA 98124 City of Tukwila Office of the City Clerk 6200 Southcenter Blvd Tukwila WA 98188 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA Jim Haggerton, Mayor Dated: Approved as to Form Tukwila City Attorney CITY OF SEATTLE OFFICE OF HEARING EXAMINER Sue A. Tanner, Hearing Examiner Dated: 9 / l 9 /01 99 100 ilk City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes November 12, 2014 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Staff: Guests: Joe Duffie, Chair; Dennis Robertson, Verna Seal Jack Pace, Derek Speck, Tracy Gallaway, Nate Robinson, Minnie Dhaliwal Vanessa Zaputil, Alex Zaputil, Residents; Brooke Alford, Planning Commission; Maranda James, Alejandra Silva, Mohamed Abdi, Travis Boyd, Unique Hebert, Tikeisha Tramble- Porter, Araik Papyan, Gabriela Rosales, Teens for Tukwila; Omar Lee, Lyndia Lee, Calvin Lee, Washington Place; Jerry Lee, Mulvanny Architecture CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Interlocal Agreement: Hearing Examiner Services Staff is seeking Council approval to amend an existing interlocal agreement with the City of Seattle for Hearing Examiner services to reflect increased 2015 rates. The current agreement continues through December 31, 2016, and the City of Seattle is raising the rate from $105 to $115 in 2015. For land use cases the cost is passed through to the applicant. Tukwila has contracted with Seattle for these services since 2005. MAJORITY APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. B. Resolution: Teens for Tukwila Charter Staff is seeking Council approval of a resolution to approve the charter of the Teens for Tukwila student group. Teens for Tukwila is a group of Tukwila high school students who make a commitment to strengthening the community through various volunteer and advocacy projects. They desire to establish a more formal and stable relationship with the City Council based upon a shared goal of service to the community. Ms. Silva and Mr. Abdi spoke on behalf of the group to review the Charter provisions. Committee members asked clarifying questions, and the following highlights emerged: • Teens for Tukwila will discuss at a future date the option of opening membership to students from Highline School District and students who are homeschooled. • The format of the bi- monthly report to Council can be written and submitted via email, or delivered in person at a Committee or Council meeting. • Because the Charter is approved by the Council via resolution, future amendments to it must be approved by Council. Staff distributed an amended version of the Charter that changed the opening sentence from "Teens for Tukwila is a group of Tukwila residents..." to "Teens for Tukwila is made up of Tukwila residents..." The Committee approved this amendment. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24, 2014 COMMITTEE OF THE WHOLE. 101 102 COUNCIL AGENDA SYNOPSIS AleefingDate Prepared by Al or's review Council review 11/10/14 PMC ,,-., Resolution A11:Dide 11/17/14 PMC Public IIearin !IN Dale 11/10/14 j Other Allgalle CAT] G OR Y W Discussion Allf; Date SPONSOR Council L Mayor I IR 7 /7 P&R fl Police I— RIF 7 DCD 1 Finance Vire SPONS0R'S City Council is being asked to approve an ordinance levying property tax for 2015 and an SUMMARY ordinance increasing the regular property tax levy one percent from the previous year. RI ',V I I AVED BY COW Mtg. CA&P Cmte E utilities cmte E Arts Comm. DATF',: 11/04/14 E F&S Cmte ITEM INFORMATION ITEM No. 5.A. 103 STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AG kNDA DATk: 11/10/14 AGENDA ITEM ' ' ' ,E An ordinance levying property taxes for 2015 and an ordinance increasing the regular property tax levy one percent from the previous year. 11/10/14 [ Motion "111g1)a/e Resolution A11:Dide E ordinance A1IgDale 11/17/14 Bid Award AllgDale Public IIearin !IN Dale 11/10/14 j Other Allgalle CAT] G OR Y W Discussion Allf; Date SPONSOR Council L Mayor I IR 7 /7 P&R fl Police I— RIF 7 DCD 1 Finance Vire SPONS0R'S City Council is being asked to approve an ordinance levying property tax for 2015 and an SUMMARY ordinance increasing the regular property tax levy one percent from the previous year. RI ',V I I AVED BY COW Mtg. CA&P Cmte E utilities cmte E Arts Comm. DATF',: 11/04/14 E F&S Cmte I 1 Transportation Cmte Comm. Planning Comm. CI IAIR: SEAL Parks COMMITTEE RECOMMENDATIONS: Si )N( COMMITITTh; Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Exim:NimuRE RkQuiRim AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: C'omments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/29/14 Draft Ordinances (2) Preliminary Levy Limit Worksheet Minutes from the Finance and Safety Committee Meeting of 11/04/14 11/17/14 Ordinances 103 104 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2015 and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the final assessment valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular Tax Levy. A. There shall be and hereby is levied on all real, personal and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $5,017,106,101, current taxes for the ensuing year commencing January 2015, in the amount (including $47,874 in refunds) and at the rates specified below: Amount Regular Tax Levy $14,600,000 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2015. W Word Processing \Ordinances \General Tax Levy 10- 23- 14.doc VC:bjs Page 1 of 2 105 106 Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for non-chartered code cities. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2015. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney W: Word Processing\Ord nances\General Tax Levy 10-23-14.doc VC:bjs Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2015, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has properly given notice of a public hearing held on November 10, 2014, pursuant to RCW 84.55.120; and WHEREAS, after hearing and duly considering all relevant evidence and testimony presented, the City Council has determined that in order to discharge its expected expenses and obligations the City requires an increase in property tax revenue from the previous year, in addition to the increase resulting from the addition of new construction and improvements to property and any increase in the value of State-assessed property; and WHEREAS, the City Council has determined it is in the City's best interest and necessary to meet its expenses and obligations for the property tax revenue to be increased for 2015, and the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. An increase in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of State-assessed property, is hereby authorized for the 2015 levy in the amount of $101,311, which is a percentage increase of 1.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State-assessed property, any annexations that have occurred and refunds made. W: Word Processing \Ordinances\Regular Tax Levy Increase 10-23-14 VC:bjs Page 1 of 2 107 Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2015. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Process ng\Ordinances\Regular Tax Levy Increase 10-23-14 VC:bjs 108 Page 2 of 2 COUNCIL AGENDA SYNOPSIS Initia/s MeednADate Prepared by Mayo ' review Council review 11/10/14 PMC 11/10/14 E Motion Mtg Date 11/17/14 PMC 0 Bid Award Mtg Date 11 Public Hearing Ei Other 111 tg Date Alt Date Mtg Date 11/10/14 SPONSOR J Council II1 Mayor E FIR 0 DCD Finance Fire E IT E P R Po/ice Plr SPONSOR'S The City Council is being asked to approve an ordinance amending the 2013-2014 biennial SUMMARY budget for unanticipated costs or projected departmental deficits for fiscal year 2013. This item is scheduled for Council consideration at the 11/10/14 C.O.W. and 11/17/14 Regular Council meeting. Ri.xit.;wit BY COW Mtg. E] CA&P Cmte E Utilities Cmte E Arts Comm. DATE: 11/04/14 11 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: SEAL ITEM INFORMATION ITEM No. 5B.1 109 S1'AI1 SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DA'IT:: 11/10/14 AG i.;NDA Imm TITLE An Ordinance amending the 2013-2014 biennial budget. CAmGoitY 11 Discussion 11/10/14 E Motion Mtg Date Ell Resolution MIA Date Z Ordinance Mtg Dale 11/17/14 0 Bid Award Mtg Date 11 Public Hearing Ei Other 111 tg Date Alt Date Mtg Date 11/10/14 SPONSOR J Council II1 Mayor E FIR 0 DCD Finance Fire E IT E P R Po/ice Plr SPONSOR'S The City Council is being asked to approve an ordinance amending the 2013-2014 biennial SUMMARY budget for unanticipated costs or projected departmental deficits for fiscal year 2013. This item is scheduled for Council consideration at the 11/10/14 C.O.W. and 11/17/14 Regular Council meeting. Ri.xit.;wit BY COW Mtg. E] CA&P Cmte E Utilities Cmte E Arts Comm. DATE: 11/04/14 11 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: SEAL 0 Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. Cowin-mi.; Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExpiNDITuRI RI c),U11(1,D AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL Cotnments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/29/14 Draft Ordinance City of Tukwila, 2013-2014 Budget Amendment Summary (narrative) City of Tukwila, 2013-2014 Budget Amendment Detail (spreadsheet) Minutes from the Finance & Safety Committee Meeting of 11/04/14 11/17/14 Ordinance 109 110 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2389, WHICH ADOPTED THE CITY OF TUKWILA'S BIENNIAL BUDGET FOR THE 2013-2014 BIENNIUM, TO ADOPT AN AMENDED YEAR-END BUDGET; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on December 3, 2012, the City Council of the City of Tukwila adopted Ordinance No. 2389, which adopted the 2013-2014 biennial budget of the City of Tukwila; and WHEREAS, on November 10, 2014, following required public notification, the City Council conducted a public hearing on the proposed 2014 Year-End Amendment to the 2013-2014 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ordinance Amended. Tukwila Ordinance No. 2389 is hereby amended with the City Council's adoption of the document entitled "2014 Year-End Amendment to the 2013-2014 Biennial Budget," attached hereto and incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.200. Section 2. Estimated Revenues and Appropriations. The totals of the estimated revenues and appropriations for each separate fund amended and the aggregate budget totals are as follows: FUND EXPENDITURES REVENUES 000 General $124,188,819 $124,188,819 503 LEOFF 1 Retiree Health Care 2,170,680 2,170,680 Aggregate budget totals $284,924,011 $284,924,0111 W: Word Processing\Ordinances\Budget amendment-2013-2014 year-end 10-30-14 PM:bjs Page 1 of 2 111 112 Section 3. Copies on File. A complete copy of the final budget for 2013-2014, as adopted, together with a copy of this amending ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: 2014 Year-End Amendment to the 2013-2014 Biennial Budget W Word Processing \Ordinances\Budget amendment-2013-2014 year-end 10-30-14 PM:bjs Page 2 of 2 City of Tukwila 2014 Year -End Amendment to 2013 -2014 Biennial Budget Ordinance Detail A B C D E F G H A +C +D B +F +G Fund 41 Fund Description 2013 -2014 BUDGET as Adopted and Amended ** AMENDMENTS 2013 -2014 AMENDED BUDGET Total Revenues Total Expenditures Revenue Beginning 2014 gFu ndce Revenues Total 2014 Expenses Expenditures Ending Balance Total Total Revenues Total Expenditures 000 General $ 122,930,819 $ 122,930,819 $1,258,000 $ 1,258,000 $ 1,038,600 $ 219,400 $ 1,258,000 $ 124,188,819 $124,188,819 101 Hotel/Motel 3,532,082 3,532,082 - 3,532,082 3,532,082 103 City Street 2,600,000 2,600,000 - 2,600,000 2,600,000 104 Arterial Street 41,577,820 41,577,820 - 260,000 (260,000) - 41,577,820 41,577,820 105 Contingency 5,278,632 5,278,632 - 5,278,632 5,278,632 107 Fire Equipment 1,030,000 1,030,000 - 1,030,000 1,030,000 Cumulative Reserve 109 Drug Seizure Fund 472,000 472,000 - 472,000 472,000 206 LID 33 bonds 2013 680,000 680,000 - 680,000 680,000 209 Limited Tax G.O. 3,379,788 3,379,788 - 3,379,788 3,379,788 Bonds 2003 210 Limited Tax G.O. Ref 979,750 979,750 - 979,750 979,750 Bonds, 2003 211 Limited Tax G.O. Ref 1,550,000 1,550,000 - 1,550,000 1,550,000 Bonds, 2008 212 Limited Tax G.O. 865,000 865,000 - 865,000 865,000 Bonds, 2009 - SCORE 214 Limited Tax G.O. 1,172,114 1,172,114 - 1,172,114 1,172,114 Bonds, 2010 216 Limited Tax G.O. Ref 472,000 472,000 - 472,000 472,000 Bonds, 2010 - Valley Comm 217 2011 Ref Bonds 717,000 717,000 - 717,000 717,000 233 2013 LID 1,707,400 1,707,400 - 1,707,400 1,707,400 301 Land Acquisition & 5,607,000 5,607,000 - 5,607,000 5,607,000 Park Devl. 302 Facility Replacement 6,366,204 6,366,204 - 6,366,204 6,366,204 303 General Govemment 2,623,684 2,623,684 - 2,623,684 2,623,684 Improvements 304 Fire Improvements 400,200 400,200 - 400,200 400,200 401 Water 18,814,000 18,814,000 - 18,814,000 18,814,000 402 Sewer 15,401,000 15,401,000 - 15,401,000 15,401,000 411 Foster Golf Course 4,033,594 4,033,594 - 4,033,594 4,033,594 412 Surface Water 13,288,800 13,288,800 - - 13,288,800 13,288,800 501 Equipment Rental 10,660,360 10,660,360 - - 10,660,360 10,660,360 502 Insurance Fund 13,818,784 13,818,784 - 800,000 (800,000) - 13,818,784 13,818,784 503 Insurance - LEOFF 1 1,606,680 1,606,680 564,000 564,000 300,000 264,000 564,000 2,170,680 2,170,680 Fund 611 Firemen's Pension 1,537,300 1,537,300 - - 1,537,300 1,537,300 Total All Funds Combined $ 283,102,011 $ 283,102,011 $ - $1,822,000 $ 1,822,000 $ 2,398,600 $(576,600) $ 1,822,000 $ 284,924,011 $ 284,924,011 Mid- biennium budget amendments were adopted on December 2, 2013. 113 114 2014 Year -End Amendments to the 2013 -2014 Biennial Budget GENERAL FUND 000 New proposals Information Technology (IT). An additional $70K in capital is budgeted for the purchase of two SAN servers; one as a replacement and another as a backup. Capacity and functionality of the existing server has diminished creating this need; purchasing a backup server will support continuity of operations should functionality of the main server be compromised. A separate informational memorandum from the Information Technology Director has been included as an attachment. Court (CRT). An additional $50K in capital has been budgeted to fund an electronic court document and case integration system. This system will provide electronic case scheduling, a calendaring wizard, as well as an electronic forms dashboard. A separate informational memorandum from the presiding Municipal Court Judge has been included as an attachment. Unbud_geted Expenditures Fire (FIRE). Additional $224K of budget has been added to fund the LEOFF 1 Retiree Healthcare plan should sufficient funds be available at the end of the year to do so. The plan has experienced high claims in 2013 and in 2014; this funding infusion would bolster the plan fund balance. Police (POL). Additional $340K of budget has been added to fund the LEOFF 1 Retiree Healthcare plan should sufficient funds be available at the end of the year to do so. The plan has experienced high claims in 2013 and in 2014; this funding infusion would bolster the plan fund balance. Fire (FIRE). Additional $89K of budget has been added to fire suppression overtime and benefits for the unreimbursed costs of the Oso landslide deployment. Revenue Backed Expenditures Fire (FIRE). Additional budget of $170K has been added to general fund revenue and to Fire department overtime and benefits for funds received from Pierce County and the Washington State Task Force 1 in reimbursement for the department's assistance and deployment to the Oso landslide. Fire (FIRE). Additional budget of $335K has been added to general fund revenue and to Fire equipment to reflect the funds received from Homeland Security for 54 Motorola radios and related equipment. Fire (FIRE). Additional budget of $20K has been added to general fund revenue and to Fire department supplies to reflect a change in the hazardous material supplies and insurance reimbursement arrangements with EF Recovery. Formerly, EF Recovery credited the Fire Department account with insurance proceeds collected; then reduced the account balance for supplies purchased. Under the current arrangement, all insurance proceeds are remitted to the City and the City directly pays for the purchase of hazardous material supplies. Revenue Increases Grant Revenue. The budget for grant revenue is increased by $133K to reflect funding for the Auto Theft Task Force police sergeant position. Retail Sales Tax Revenue. The budget is increased by $600K to reflect estimated tax collections for 2014. The estimate is based on the revenue trend through August 2014 and on the seasonal nature of the receipts, with a higher percentage received in November and December for non - construction sales tax. The 2014 revenue collected through August is approximately $500K more than budget. A 115 year over year comparison indicates that construction sales tax is down 36% but non - construction sales tax is up 3 %. Should this trend continue through the end of the year, retail sales tax will exceed $15,600,000 or $600K more than the current budget. Retails sales tax for 2013 exceeded $15,888,000. Transfers Amonq Departments • Mayor /Economic Development Division (MAY) and Department of Community Development (DCD). Early in 2014, one staff was transferred to the Economic Development division of the Mayor's Office from the Community Development department. Budget of approximately $98K representing the salaries and benefits of the transferred staff has been added to the Economic Development division and removed from the Community Development department. Mayor /Communications Division (MAY) and Information Technology department (IT). Early in 2014, two staff were transferred to the newly established Communications division of the Mayor's Office from the Information Technology department. Budget of approximately $150K for the salaries and benefits of the transferred staff has been added to the Communications division and removed from the Information Technology department. Additionally, $24K of budget has been transferred from the Information Technology department to the Communications division for the purchase of Channel 21 communications equipment. Public Works (PW) and Arterial Street Fund (104). Salary and benefits for certain Public Works department staff was budgeted in the Public Works department but has been charged to the Arterial Street fund through the project accounting system for work associated with capital projects. Budget of $260K is transferred to Fund 104 from the Public Works department to cover the salary and benefit costs. ARTERIAL STREET FUND 104 Transfers Amonq Departments Public Works (PW) and Arterial Street Fund (104). Salary and benefits for certain Public Works department staff was budgeted in the Public Works department but has been charged to the Arterial Street fund through the project accounting system for work associated with capital projects. Budget of $260K is transferred to Fund 104 from the Public Works department to cover the salary and benefit costs. EMPLOYEE HEALTHCARE FUND 502 Unbudqeted Expenditures Healthcare costs are 88% over budget through September 30, 2014. Additional expenditure budget of $800K is added to the fund to cover these costs. The offset is a reduction of Fund 502 fund balance. LEOFF 1 RETIREE HEALTHCARE FUND 503 Unbudqeted Expenditures Healthcare costs are 102% over budget through September 30, 2014. Additional $564K of revenue budget and $300K of expenditure budget is added to the fund to cover these costs and build up the ending fund balance. (See Unbudgeted Expenditures under General Fund, above). 116 2014 Year End Amendment to 2013-2014 Biennial Budget ' Increase (Decrease :- Increase (Decrease) ,..:( : Dept : Explana ion Acct Desc :Fund Revenue Expense ,:, Revenue Expense : Ending, Fund , New Proposals t" T purchase two SANS servers - one for !Capital equipment !000 replacement and one for technology backup I I 2 CRT purchase Code Smart software to create :Software :000 electronic, fdlable forms; online calendar, and ! other case management efficiencies I I I ,r,. ' i :„" , Unbudgeted Expenditures 3 POL 4 FIRE Fund the Leoff 1 Retiree healthcare plan for 2014 Fund the Leoff 1 Retiree healthcare plan for 2014 5 FIRE omuepyvment overtime costs in eacess of reimbursement --'---'---'---'-'---'-'---'-' s FIRE Oso deployment overtime costs in excess of reimbursement Retiree healthcare 'mm | | ,premiums ���h���,e'_-�0� ._-- !premiums | . -- -----' -- ;Fire suppression overtime 000 Fire suppression benefitsl000 m | | 9,500 Revenue Backed Expenditures 7 Reirribursement for Oso landslide assistance :Revenue: from Pierce County and Washington State Task !Intergovernmental Force 1 'mm 8 FIRE Fire Department overtime for 050 Iandslide Fire suppression overtime ,mm | y FIRE Fire Department overtime for omlandslide ,Fire suppression benefits :mm | --'-'-----'---- 10 Radio grant :Revenue: Grant Dept of :mm !Homeland Security | 11 FIRE Radio grant-reimbursement for purchase of 54 :copita/e*uinmam 'mm I | radios __________________ —I- 12 z Revenue from MVA hazardou material / 'mm 1 / ,cost recovery 13 FIRE MVA hazardous material supplies Operating supplies 'mm / 127,0yD . 335,000 43,000 335,000 20L000!' _ 20,000 | | 224,0� (224,000) i | . . | | 340,000 (340,000). / | . . -_/ -_80,100 L. -V80,100� / | - | 9,500 (9,500 � | | ! | ! | 170,000 - | 170,000 ----1�----- - 127,000 | (127,000) 43,000 | (43/000 | | s 3»5�� L__--335,000 | | ' ' ) ������� (335,000) ---_�- |-- . . . . | | .20,000 - 20,000 ! | / ' . 2o,000 / (20,000 Revenue Increases 14 Auto Theft Task Force grant !Grant revenue 1000 . . 15 Increase budget base on 2014 experience :Revenue: Local Retail 'mm through August | | 133,000 600,000 Transfers Among Oepartments and Funds | | -^-`---`-`-`-`-^--' | | 133,000�--- - 600,000 _ ! | 133,000 600,000 16 MAY Transfer budget to the Economic Development ;Salaries Division of the Mayor's budget for 1 Community Development FTE -_-___'_'_'__'_-_-_'_'__ _'_'__'_— 17 MAY Transfer budget to the Economic Development Benefits imm DivisiOn of the Mayor's budget for 1 Community oeve/opmentnE _ _ �_ 18 DCD r�m�/u�u�onmt�mmm"n� !Salaries Development department to the Economic ' | "~~/.~..�n^*�"�*°�="/ budget for ~'~~~—--'—-'—'—'�-| znE '_-_'—'_'—'_'_'— -/ 19 DCD Transfer budget from the Community 'Benefits '000 Development department to the Economic , Development Division of the Mayor's budget for 1 | zFTE | | i 00 |mm � 78,000 20,000 (78,000) (20,000) . 7o�vn| (78,000) 20,000 (20,000) | (78,000)! 74000 | � p0,000)| 20,000� 2014 Year End Amendment to 2013-2014 Biennial Budget Dept Explanation e C "S-Let. 20 MAY Transfer budget to the Communications Division (Salaries of the Mayor's budget for 2 Information Technology FTE's 21 MAY Transfer budget to the Communications Division ;Benefits Acct Desc ;Fund 2014 Increase (Decrease) 2013-2014 increase (Decrease) Revenue Expense Revenue Expense j Ending Fund Balance 1000 -- 110,000 _ 1000 of the Mayor's budget for 2 Information Technology FTE's 22 MAY Transfer Information Technology budget to Equipment ;000 Communications Division for purchase of Channel 21 hardware and other equipment. 23 IT Transfer budget to the Communications Division Salaries '000 of the Mayor's budget for 2 Information Technology FTE's 24 IT To transfer budget to the Communications Benefits 1000 Division of the Mayor's budget for 2 IT FTE transferred 25 IT Transfer Information Technology budget to Miscellaneous 000 Communications Division for purchase of Channel 21 hardware and other equipment. 26 PW Transfer budget to the Arterial Street fund from !Salaries & benefits 0 00 Public Works to cover payroll costs charged to I the projects in the fund 40,000 24,000 (110,000) (40,000) (24,000) (260,000) GENERAL FUND TOTALS ,258,000 ; 1,038,600 - 110,000 j (110,000) 40,000 i (40,000) 24,000 (24,000) (110,000): 110,000 - (40,000): 40,000 (24,000)! 24,000 (260,000); 260,000 1,258,000 1,038,600 I 219,400 rer WIFTF"i rkVia Transfers Among Departments and Funds 27 104 Transfer budget from the Public Works department to the Arterial Street department for salaries charged to the Arterial Street fund but budgeted in the Public Works department Salaries '104 28 104 Transfer budget from the Public Works ,Benefits ,104 department to the Arterial Street department for benefits charged to the Arterial Street fund but budgeted in the Public Works department 199,000 61,000 Agl ERIAL STREET FUND TOTALS 260,000 .M010211,4 Unbudgeted Expenditures ri - 199,000 (199,000) 61,000 ; (61,000) 260,000 (260,000) 29 502 Increase expenditure budget to cover high claim ;healthcare costs costs. EMPLOYEE HEALTHCARE PLAN TOTALS 1502 800,000 800,000 ; (800,000) 800,000 (800,000) Unbudgeted Expenditures crtiVI•704,S4 30 503 Increase funding to cover high claim costs and ihealthcare costs 150 bolster fund balance • 31 503 Increase expenditure budget to cover high claim 'healthcare costs '503 564,000 564,000 costs. LEOFF 1 RETIREE HEALTHCARE PLAN TOTALS 564,000 564,000 564,000 300,000 (300,000) 300,000 264,000 YEAR-END BUDGET AMENDMENT TO 2013-2014 BIENNIAL BUDGET 1,822,000 5 1,798,600 $ 1,822,000 $ 2,398,600 $ (576,600) 118 2 of 2 COUNCIL AGENDA SYNOPSIS Aleetiq Date Prepared by Mayors review Council review 11/10/14 PMC C.vrkGoRy N.raission ,11(g Date 11/10/14 11 Motion Aftg Daie 11/17/14 PMC Z Public 1 I ea17.11, Altg Date 11/10/14 Other MIA Date 61 Resomion illie Date 11/17 / 14 - SI' ONS UR Council — Algor HE I— Dc'D Finance Fire IT ElI P&R ElI Pohce 11 Pir SPONSORS City Council is being asked to approve an ordinance adopting the 2015-2016 biennial SUMMARY budget and a resolution adopting the 2015-2020 Capital Improvement Plan. These items are scheduled for Council consideration at the 11/10/14 Committee of the Whole and 11/17/14 Regular Council meeting. Riw 1 r:wlq) BY — COW Mtg. E CA&P Cmte E utilities Corte Arts Comm. DATE: 11/04/14 I F&S Cmte ITEM INFORMATION ITEM No. 5B.2 & 5B.3 119 STAFF SP( )NS( )1(: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/10/14 AGIADA ITEM TITLE An Ordinance adopting 2015-2020 Capital the 2015-2016 Improvement biennial budget, and a resolution adopting the Plan. C.vrkGoRy N.raission ,11(g Date 11/10/14 11 Motion Aftg Daie Z Ordinance At Ig Dale LI /17 /14 Bid Award Illt Date Z Public 1 I ea17.11, Altg Date 11/10/14 Other MIA Date 61 Resomion illie Date 11/17 / 14 - SI' ONS UR Council — Algor HE I— Dc'D Finance Fire IT ElI P&R ElI Pohce 11 Pir SPONSORS City Council is being asked to approve an ordinance adopting the 2015-2016 biennial SUMMARY budget and a resolution adopting the 2015-2020 Capital Improvement Plan. These items are scheduled for Council consideration at the 11/10/14 Committee of the Whole and 11/17/14 Regular Council meeting. Riw 1 r:wlq) BY — COW Mtg. E CA&P Cmte E utilities Corte Arts Comm. DATE: 11/04/14 I F&S Cmte _ Transportation Cmte Comm. .] Planning Comm. CHAIR.: SEAL E Parks COMMITTEE RECOMMENDATIONS: Si )NS( CMIMITIFM: Finance/Public Works Unanimous Approval: Forward to C.O.W. 11/10 and Regular 11/17 COST IMPACT / FUND SOURCE Expl,NDITuRF: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $299,455,437 $ $299,455,437 Fund Source: MISCELLANEOUS FINDING SOURCES, SEE DETAIL. Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/29/14 Draft Ordinance Draft Resolution Reconciliation of 2015-2016 Budget Summary to Ordinance Minutes from the Finance and Safety Committee meeting 11/04/14 11/17/14 Ordinance and Resolution 119 120 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL BUDGET OF THE CITY OF TUKWILA FOR THE 2015-2016 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2015-2016 biennium was submitted to the City Council in a timely manner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 10, 2014; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council hereby adopts the document entitled "City of Tukwila 2015-2016 Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A34.120. Section 2. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: W: Word Process ng\Ordinances\Adopt 2015-2016 Biennial Budget 10-28-14 VC:bjs Page 1 of 3 121 122 Total Total Fund Expenditures Revenues 000 General $125,817,778 $125.817.778 105 Contingency 5'703.832 5.703.632 101 Hotel/Motel 2.597.316 2.597.316 103 City Street 11.081'721 11.081.721 104 Arterial Street 35.908.080 35.806.080 109 Drug Seizure Fund 180.000 180.000 200 LTGD8undn 1,415,333 1,415,333 211 Limited Tax G.O. Refunding Bonds, 2008 1.623.400 1.623.400 212 Limited Tax GO. Bnnds, 2009A 866.315 866.315 214 Limited Tax G.O. Bonds, 2O1OA 1.172.108 1.172.100 216 Limted Tax G.O. Refunding Bonds, ValleyComm 229.800 229.800 217 2011 Refunding Bonds 1.095.500 1.095.500 218 2014 Facility 226.260 226.260 206 LID Guaranty 669.000 869.000 233 2013 LID 2.400.813 2.400.813 301 Land Acquisition, Recreation & Park Devi. 3.002.000 3.002.000 302 Facility Replacement 10.582.204 10'582.204 303 General Government Improvements 901.000 801.000 304 Fire Improvements 550.200 550.200 1O422OOO 18422 401 Water . . . . UOD 1QQ8SOOO 10Q8S 402 Sewer . . . . O0O 411 Foster Golf Course 4.181.494 4.181.494 412 Surface Water 20.429.000 20.429.000 501 Equipment Rental 11.567.136 11.587.136 502 Insurance Fund 14.280.958 14.280.958 503 Insurance —LEOFF1 Fund 1.772.191 1.772.191 611 Firemen's Pension 1.617.300 1.617.300 Total All Funds Combined $299.176.531 $299.176.531 Section 3. A complete copy of the final budget for 2015-2016. as adODted, together wit file a copy of adopting ordinance, S�@�� be kept on �� iO the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. W: Word Process zn1n-2om Biennial Budget 10-28-14 VC:bjs Page 2 of 3 Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances\Adopt 2015-2016 Biennial Budget 10-28-14 VC:bjs Page 3 of 3 123 124 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2015- 2020 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the biennial City budget, the Capital Improvement Program (CIP) and the Financial Planning Model for the period of 2015- 2020 are resource documents to help plan directions the City will consider for the future; and WHEREAS, the Financial Planning Model and Capital Improvement Program are not permanent fixed plans, but are guidelines or tools to help reflect future goals and future resources at the time budgets are being planned; and WHEREAS, the commitment of funds and resources can only be made through the budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby adopts the 2015-2020 Financial Planning Model and accompanying Capital Improvement Program, incorporated by this reference as if fully set forth herein. Section 2. A copy of the 2015-2020 Financial Planning Model and accompanying Capital Improvement Program shall be kept on file in the City Clerk's Office, Section 3. The assumptions, revenues and expenditures will be reviewed and updated biennially, or as necessary, by the City Council. Section 4. The detail of Capital Improvement Program projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2015-2020. W:\Word Process ng\Resolutions\Financial Planning Model & CIP 10-23-14 VC:bjs Page 1 of 2 125 126 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, a a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney W:\Word Processing\ResolutionsTinancial Planning Model & CIP 10-23-14 VC:bjs Page 2 of 2 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 11/10/14 KAS al0f4C,, C Resolution 11/17/14 KAS 0 Public Hearing Mtg Date El Other AN Date Mtg Date Alts Date 11/17/14 Mtg Date 11/17/14 SPONSOR • Council fl Mayor J IIR DCD L Finance Hre IT 0 P&R Police PIF SPONSOR'S Revise Residential Rental Licensing Program ordinance to reflect corrections and changes SUMMARY to the inspection process. Draft ordinance review. Anticipate forwarding to Committee of the Whole on November 10, 2014 and City Council meeting for final adoption on November 17, 2014. RiviEVVIA) BY fl COW Mtg. 0 Utilities Cmte DATE: 10/14/14 Irl CA&P Cmte ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: KATHY STETSON ORIGINAL AGENDA DATE: 11/10/14 AGENDA ITENI TITLE Residential Rental Licensing and Inspection Program ordinance revision c.viE(;()RY Discussion 11/10/14 E Motion Mtg Date C Resolution Ordinance El Bid Award Mtg Date 0 Public Hearing Mtg Date El Other AN Date Mtg Date Alts Date 11/17/14 Mtg Date 11/17/14 SPONSOR • Council fl Mayor J IIR DCD L Finance Hre IT 0 P&R Police PIF SPONSOR'S Revise Residential Rental Licensing Program ordinance to reflect corrections and changes SUMMARY to the inspection process. Draft ordinance review. Anticipate forwarding to Committee of the Whole on November 10, 2014 and City Council meeting for final adoption on November 17, 2014. RiviEVVIA) BY fl COW Mtg. 0 Utilities Cmte DATE: 10/14/14 Irl CA&P Cmte F&S Cmte Transportation Cmte Parks Comm. Planning Comm. COMMITTEE CHAIR: DUFFIE [1] Arts Comm. RECOMMENDATIONS: SPoNsoR/ADmIN. commulEr Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPliNDn'Ultl, REQUIRI,1) AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated October 16, 2014, with attachments Draft ordinance Draft fee resolution Minutes from the October 14, 2014 Community Affairs and Parks Committee Meeting 11/17/14 Ordinance and Resolution 128 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON; AMENDING ORDINANCE 2281 §1, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 5.06, "RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION PROGRAM," IN VARIOUS SECTIONS RELATING TO INSPECTIONS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on April 19, 2010, the City of Tukwila adopted Ordinance No. 2281 establishing a residential rental business license and inspection program to protect occupants from substandard housing; and WHEREAS, the City has been utilizing the residential rental business license and inspection program over the past four years and desires to amend sections related to the inspection checklist and inspector requirements for added efficiency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 5.06.020 Amended. Ordinance No. 2281 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 5.06.020, "Definitions," in subparagraph 8, is hereby amended to read as follows: 8. "Inspection Checklist" means the document submitted to the City as the result of an inspection conducted by an inspector which shows the true condition of the unit. An Inspection Checklist must be signed and dated by the inspector. Section 2. TMC Section 5.06.050 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.050, "Inspection Required," is hereby amended to read as follows: W: Word Processing\Ordinances\Amend Residential Rental Licensing re inspections 11-12-14.doc KS:bjs Page 1 of 4 129 5.06.050 Inspection Required The owner must obtain an inspection of each rental unit and submit the inspection results to the code official. Owners of complexes with 5 or more units are required to utilize a non-City inspector who meets the qualifications defined herein and who is preapproved by the City. Owners of rental properties with fewer than 5 units may utilize a City inspector or a non-City inspector, as defined herein. The City shall provide the Inspection Checklist to the owner with the application form. The code official shall issue a Certificate of Compliance for rental units that comply with applicable laws based on a submitted Inspection Checklist. If using a non-City inspector, the owner shall be responsible for making the inspection arrangements with the non-City inspector. Section 3. TMC Section 5.06.080 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.080, "Inspection Certificate," is hereby amended to read as follows: 5.06.080 Inspection Checklist As a condition of the issuance of a residential rental business license, the owner shall provide a completed Inspection Checklist signed by the inspector showing the current condition of the rental unit. The code official shall issue a Certificate of Compliance upon receipt of the inspection results indicating compliance with the applicable laws pursuant to this chapter. Section 4. TMC Section 5.06.090 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.090, "Deficiencies," is hereby amended to read as follows: 5.06.090 Deficiencies Items to be inspected are weighted according to a point system established by the City. Accrual of 25 points or more for deficiencies constitutes a failure of the inspection and requires correction. The inspector shall provide the owner and the City written notice of each deficiency disclosed by inspection. A Certificate of Compliance shall not be issued until the Inspection Checklist indicates a score of less than 25 points. Repairs required to bring the unit into compliance are the responsibility of the owner. Rental units shall be subject to re-inspections pursuant to TMC Section 5.06.110. Section 5. TMC Section 5.06.100 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.100, "Violations," is hereby amended to read as follows: 5.06.100 Violations If an inspection of a rental unit conducted pursuant to this chapter reveals deficiencies of 25 points or more on the Inspection Checklist, the violation must be cured within 30 days. If upon re-inspection, the unit reveals deficiencies of 25 points or more, the City's code official may seek any remedies permitted by law including, but not limited to, denial or revocation of a residential rental business license for that unit pursuant to Title 5 of the Tukwila Municipal Code, and abatement proceedings pursuant W: Word Processing\Ordinances\Amend Residential Rental Licensing re inspections 11-12-14.doc KS:bjs 130 Page 2 of 4 to Chapter 8.45 of the Tukwila Municipal Code. The City may seek legal or equitable relief to enjoin any act or practice that constitutes or will constitute a violation of any regulation under this chapter. Section 6. TMC Section 5.06.110 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.110, "Re-inspections," is hereby amended to read as follows: 5.06.110 Re-inspections A rental unit that exhibits deficiencies of 25 points or more on the Inspection Checklist shall be subject to a re-inspection and re-inspection fee as set forth in the City's fee schedule adopted pursuant to this chapter. Section 7. TMC Section 5.06.130 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.130, "Contents of Certificate of Compliance," is hereby amended to read as follows: 5.06.130 Contents of Certificate of Compliance Certificate of Compliance shall specify the date of issuance, the rental unit address, the name of the owner to whom the certificate is issued, the expiration date of the Certificate, and an indication the rental unit complies with applicable laws as far as could be determined by inspection. Section 8. TMC Section 5.06.140 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.140, "Certificate of Compliance Validity and Renewal," is hereby amended to read as follows: 5.06.140 Certificate of Compliance Validity and Renewal Certificates of Compliance expire on December 31, four years from the date of issuance by the City. The owner shall submit a new Inspection Checklist prior to the expiration of the current Certificate of Compliance. Failure to renew the Certificate of Compliance every four years shall result in the non-issuance or revocation of the rental business license for that unit. Rental properties that are registered and continue to meet all the requirements of the City's Crime-Free Rental Housing Program, or other City-administered program to certify rental properties as working proactively at crime prevention, may extend their required rental inspection schedule to once every 8 years. If participation in such program is terminated due to failure to meet program requirements or for any other reason, the rental inspection shall be due at the end of the calendar year of the year of termination or 4 years from the last inspection, whichever is later. Furthermore, if a property registered in the Crime-Free Rental Housing Program, or any other City-administered program to certify rental properties as working proactively at crime prevention, is the subject of 3 or more code violation complaints verified by the City in any 6-month period for violations affecting the habitability of a residential unit, the property will revert to a 4-year inspection cycle. W: Word Processing\Ordinances\Amend Residential Rental Licensing re inspections 11-12-14.doc KS:bjs Page 3 of 4 131 Section 9. TMC Section 5.06.150 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.150, "Notice," is hereby amended to read as follows: 5.06.150 Notice All notices issued pursuant to this chapter shall provide the address and phone number where additional information concerning the inspection may be obtained. Notice to the owner and occupants shall be mailed by first-class mail to the owner's last known address as it appears in the records of the county assessor or other address provided by the owner. Section 10. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 11. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 12. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ord nances \Amend Residential Rental Licensing re inspections 11-12-14.doc KS: bjs 132 Page 4 of 4 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION PROGRAM FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1710. WHEREAS, the City has adopted a Residential Rental Business License and Inspection Program, pursuant to Tukwila Municipal Code Chapter 5.06; and WHEREAS, the City is authorized to impose fees for services rendered; and WHEREAS, the fees for this program have not increased for five years; and WHEREAS, the cost of living for the past five years has increased approximately two percent per year and, based on the cost of living increases, the costs to administer the program have increased correspondingly; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Residential Rental Business License and Inspection Program fees will be charged according to the following schedule: RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION FEES DESCRIPTION FEE Annual Residential Rental Business License: Property with five or more units $175.00 Property with one, two, three or four units $60.00 Inspection fee per unit (City inspector) $50.00 Re-inspection fee per unit (City inspector) $50.00 Hearing Examiner appeal fee $300.00 W:\Word Processing\Resolutions\Residential Rental Licensing fee schedule 11-12-14 KS:bjs Page 1 of 2 133 Section 2. Repealer. Resolution No. 1710 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney W:\Word Processing\Resolutions\Residential Rental Licensing fee schedule 11-12-14 KS:bjs 134 Page 2 of 2 COUNCIL AGF;NDA SYNOPSIS Initials Meeting Dale Prepared by Mayor's revie Council review 11/10/14 MH CATI:(;ORY Z Discussion Mtg Dale 11/10/14 Motion Date 11/17/14 11/17/14 MH Ell Bid Award Mtg Dale El Public Hearing Mtg Date E Other Mtg Dale g. 1141g SP oNsoit E Council Mayor FIR E DCD fl Finance E Fire Police Pr SPONSOR'S The Council is being asked to review and approve the draft Interlocal Agreement with the SUMMARY TPMPD to outline the parties continuing obligations after the City ceases providing support services to the TPMPD for the Tukwila Pool. RINIVW11) BY COW Mtg. E CA&P Cmte Z F&S Cmte [I] Transportation Cmte E Utilities Cmte E Arts Comm. E Parks Comm. Ej Planning Comm. DATE: 11/04/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. COMMI.IIEF, City Attorney/ Parks and Recreation ITEM INFORMATION ITEM No. 5.D. 135 STAFF SPONSOR: ROBERT EATON/RACHEL TURPIN ORIGINAL AGINDA DATE: 11/10/14 AG IN DA Iiit TITI.]: Interlocal Park Agreement between the City of Tukwila and the Tukwila Pool Metropolitan District (TPMPD) CATI:(;ORY Z Discussion Mtg Dale 11/10/14 Motion Date 11/17/14 E Resolution Mtg Date J Ordinance MIA Date Ell Bid Award Mtg Dale El Public Hearing Mtg Date E Other Mtg Dale g. 1141g SP oNsoit E Council Mayor FIR E DCD fl Finance E Fire Police Pr SPONSOR'S The Council is being asked to review and approve the draft Interlocal Agreement with the SUMMARY TPMPD to outline the parties continuing obligations after the City ceases providing support services to the TPMPD for the Tukwila Pool. RINIVW11) BY COW Mtg. E CA&P Cmte Z F&S Cmte [I] Transportation Cmte E Utilities Cmte E Arts Comm. E Parks Comm. Ej Planning Comm. DATE: 11/04/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. COMMI.IIEF, City Attorney/ Parks and Recreation Unanimous Approval; Forward to Committee of the Whole Meeting COST IMPACT / FUND SOURCE EXPkNDITURE RF.QL1 2.ED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 1 li • , , 1 ' . ■ • . id " 11 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/28/14 Draft Interlocal Ageement Minutes from the Finance and Safety Committee meeting 11/04/14 11/17/14 Interlocal Agreement 135 136 INTERLOCAL AGREEMENT by and between CITY OF TUKWILA and TUKWILA POOL METROPOLITAN PARK DISTRICT This Agreement, dated as of , 2014, is entered into by and between the City of Tukwila, Washington (the "City "), a code city organized under the laws of the State of Washington, and the Tukwila Pool Metropolitan Park District ( "TPMPD "), a municipal corporation organized under the authority of Chapter 35.61 RCW (collectively, the "Parties "). This agreement is entered into under the authority of RCW 35.61.290, .300 and 67.20.010. NOW, THEREFORE, the Parties agree as follows: Section 1. Recitals — Purpose of Agreement. 1.1. The City of Tukwila is a code city operating under chapter 35A RCW and other applicable state law, and the Tukwila Pool Metropolitan Park District is a municipal corporation created pursuant to a vote of the people held on August 16, 2011 under chapter 35.61 RCW with responsibility for ownership and operation of the Tukwila Pool. 1.2. Since its creation in 2011, the TPMPD has contracted with the City for support services. 1.3 In September 2014, the City provided the TPMPD with notice of its intent to terminate the Parties' interlocal agreement for support services (the "Support Services ILA ") as of December 31, 2014. 1.4 The Parties acknowledge that there may be continuing obligations on the part of both the City and TPMPD after termination of the Support Services ILA. 1.5 The purpose of this Agreement is to set forth and clarify the roles and responsibilities of the Parties after termination of the Support Services ILA. Section 2. TPMPD Records. 2.1. The Parties acknowledge that TPMPD emails for the period August 16, 2011, through December 31, 2014 cannot be extracted from the City's email archive and will continue to exist in the City's email archive. The City agrees that in the event TPMPD receives a public records request for records that may be contained in the City's email archives, the City shall, upon written request of the TPMPD, search for and provide such records to the TPMPD. The City agrees to provide these records expeditiously; provided, the records may be provided in installments. The TPMPD shall be responsible for processing any public records request for such records, including all correspondence with the requesters. 2.2. The TPMPD agrees to pay the City for providing these records based on the hourly wages and benefits of City staff and their time spent searching for and producing these records. The City shall provide the TPMPD with an itemized invoice identifying the basis for the staff cost, the time spent, and the activities performed. 137 2.3 The City shall transfer all non -email records belonging to the TPMPD to the TPMPD on or before December 31, 2014, at which time the TPMPD shall become the designated custodian of said records. As the designated custodian of TPMPD records, the TPMPD shall be responsible for compliance with all legal requirements relating to public records, including, but not limited to, records retention and destruction. The TPMPD agrees to retain and destroy all public records pursuant to this agreement consistent with the applicable provisions of Chapter 40.14 RCW, the applicable rules and regulations of the Secretary of State, Division of Archives and Records Management. Section 3. TPMPll Finances. 3.1. The Parties acknowledge that the City Finance Director has acted as Treasurer for the TPMPD since 2011. The City Finance Director shall transition out of this role on or before December 31, 2014; however, the City Finance Department's expertise and records will be needed to complete the 2014 End of Year Audit (EOY Audit) and to close the TPMPD's financial books for 2014, which will not occur until early 2015. 3.2. The TPMPD agrees to pay the City for providing the services set forth in Section 3.1 above based on the hourly wages and benefits of City staff and their time spent providing these services. The City shall provide the TPMPD with an itemized invoice identifying the basis for the staff cost, the time spent, and the activities performed. 3.3. On or before December 31, 2014, the City will transfer excess TPMPD funds to the TPMPD. For purposes of this Section, "excess" shall mean any funds not needed for known TPMPD expenses that have not been paid yet. However, the exact amount of TPMPD funds will not be known until all 2014 deposits have cleared and all invoices have been paid. The City will conduct a second transfer of all outstanding TPMPD funds to the TPMPD as soon as all 2014 deposits have cleared and all 2014 invoices have been paid. 3.4. Any 2014 invoices that are the responsibility of the TPMPD and that are received by the City after December 31, 2014, shall be transferred to the TPMPD for payment and payment of such invoices shall be the responsibility of the TPMPD. Section 4. City Policies, Procedures, Templates, and Lessons Programs. 4.1. The City agrees that the TPMPD may adapt and /or utilize any City policies, procedures, templates, or lessons programs created by the City. Section 5. Miscellaneous. 5.1 Term of Agreement. This Agreement shall take effect as of the date first written above and shall continue until terminated by mutual agreement of the Parties. 5.2 Binding Effect; Assignment; Third Party Beneficiaries. Neither Party may assign its interest or obligation under this Agreement without the prior written consent of the other Party. This Agreement shall inure to the benefit of and shall bind the respective assignees. There are no other third party beneficiaries of this Agreement, and its terms are not intended to 138 establish nor to create any rights in any persons or entities other than the City, TPMPD, and the respective successors and assigns of each. 5.3 Amendments. No amendment of any provision of this Agreement is valid unless set forth in a written amendment signed by the Parties. 5.4 Waiver. No provision of this Agreement may be waived except if expressly given in writing, and no implied or oral waiver may be used to materially impair the force and effect of any substantive provision of this Agreement. Any waiver of a Party's right with respect to a default under this Agreement, or with respect to any other matter arising in connection therewith, shall not be deemed a waiver with respect to any subsequent default or matter. 5.5 Severability. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 5.6 Applicable Law and Venue. This Agreement shall be governed by the laws of the State of Washington. The venue for any legal action arising from a dispute under this Agreement is the Superior Court for King County. 5_7 Entire Agreement. This Agreement constitutes the entire and exclusive agreement between the Parties relating to the specific matters covered in this Agreement. All prior or contemporaneous oral or written agreements, understandings, representations or practices relative to the foregoing are superseded, revoked and rendered ineffective for any purpose. No oral agreement or implied covenant may be held to vary the terms of this Agreement, any statute, law or custom to the contrary notwithstanding. 5.8 Time of the Essence. Time and all teens and conditions shall be of the essence of this Agreement. 5.9 Notices. All notices required to be in writing shall be given using the notice addresses in this section. A Party may designate a different notice address by providing written notice to the other Party. If to TPMPD: Tukwila Pool Metropolitan Park District Board President 4414 South 144th Street Tukwila, WA 98188 Telephone: 206 - 267 -2350 Email: MPDDirector @Tukwilapool.org If to the City: The City of Tukwila City Clerk 6200 Southcenter Blvd. Tukwila, WA 98188 Telephone: 206-433-1800 E -mail: TukwilaCityClerk @TukwilaWA.gov 139 5.10 Execution in Counterparts. This Agreement may be executed in one or more counterparts. The Parties agree to execute a release or other appropriate instruments as shall be necessary to certify compliance with the terms of this Agreement upon full and complete satisfaction of the terms of this Agreement. 5.11 Indemnification of the City. The TPMPD shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the TPMPD and the City, its officers, officials, employees, and volunteers, the TPMPD's liability hereunder shall be only to the extent of the TPMPD's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the TPMPD's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. The provisions of this section are expressly intended to apply to any claim brought under the Washington State Public Records Act that relate to provision of TPMPD records held by the City, as well as to any claims arising out of the TPMPD's use of City policies, procedures, templates, or lesson programs. 5.12 Interlocal Cooperation Act Provisions. It is not intended that a separate legal entity be established to conduct this cooperative undertaking. No special budget or funds are anticipated, nor shall any be created. The parties are each responsible for their own finances in connection with this Agreement, and nothing in this Agreement shall be deemed or construed otherwise. The parties do not intend to acquire, hold, or dispose of any real or personal property pursuant to this Agreement. 140 IN WITNESS WHEREOF, the Parties have executed this Agreement by their duly authorized officers and representatives as of the date indicated above. THE CITY OF TUKWILA TUKWILA METROPOLITAN PARK DISTRICT By: By: Jim Haggerton, Mayor De' Sean Quinn, Board President Approved as to Form: Approved as to Form: Rachel B. Turpin, Brian Snure, City Attorney TPMPD Attorney 141 142 COUNCIL AGENDA SYNOPSIS Imijatr Meeting Date Prepared by ,,, Mayo review Council review 11/10/14 BG da4:91-. I ssion 11/10/14 11/17/14 BG /e/WC...„ (A Public Hearing AItg Date Other Mts Date CATI!:G()RY W Di)w. • 111tg Date AN SPONSOR Council l Mayor HR [ DCD E Finance Hre IT El P&R Police Z PIF SP oNtio it' s The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. All minimum water meter charges will increase and the single and multi-family base rate will increase from $15.00 to $16.00 and multi-family consumption charges will increase to $3.21/$4.49. Fire lines will also increase. The sewer fund's monthly residential flat rate will increase from $26.50 to $29.00. The surface water fees will increase from $118.00 to $142.00 for residential parcels. ITEM INFORMATION ITEM No. 5.E. 143 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 11/10/14 AcINI\ ITrni TITLE Resolution 2015 updating the Public Works Fee Schedule for the Water, Sewer, and Surface Water Rates I ssion 11/10/14 Motion Date Z Resolution Aft,g Date 11/17/14 Ordinance Mig Date Bid Award Mtg Date Public Hearing AItg Date Other Mts Date CATI!:G()RY W Di)w. • 111tg Date AN SPONSOR Council l Mayor HR [ DCD E Finance Hre IT El P&R Police Z PIF SP oNtio it' s The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. All minimum water meter charges will increase and the single and multi-family base rate will increase from $15.00 to $16.00 and multi-family consumption charges will increase to $3.21/$4.49. Fire lines will also increase. The sewer fund's monthly residential flat rate will increase from $26.50 to $29.00. The surface water fees will increase from $118.00 to $142.00 for residential parcels. RINIEWED BY 11 COW Mtg. E CA&P Cmte Z Utilities Cmte Arts Comm. DATE: 11/03/14 • F&S Cmte 0 Transportation Cmte Comm. 0 Planning Comm. CHAIR: KATE KRULLER 0 Parks COMMITTEE RECOMMENDATIONS: SpoNsoR/ADmiN. ComNirrrEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 Forward to next Regular Meeting 11/17/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/31/14 Exhibit A - Rate Matrix, Exhibit B - KC Ord. #17825, & Exhibits C - Comparisons Draft Resolution - Public Works Fee Schedule Attachments D, E & F, Proposed 2015 CIP Minutes from the Utilities Committee meeting of 11/03/14 11/17/14 Resolution 143 144 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW PUBLIC WORKS FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1802. WHEREAS, each year the City analyzes the rate model for the three utility enterprise funds, which are water, sewer and surface water, to ensure revenues keep pace with expenses, to update the traffic model, and to analyze the transportation network to ensure continued compliance with the Growth Management Act and the City's adopted Comprehensive Plan; and WHEREAS, the City is authorized to impose fees to recoup the costs of services rendered; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Public Works fees will be charged according to the following schedule, which shall supersede any previously adopted Public Works Fee Schedule and take effect as of January 1, 2015: PUBLIC WORKS FEE SCHEDULE WATER RATES FEE Water Meter Installation .75 inch $ 600.00 1 inch $ 1,100.00 1.5 inch $ 2,400.00 2 inch $ 2,800.00 3 inch $ 4,400.00 4 inch $ 7,800.00 6 inch $12,500.00 Water Meter Deduct $25.00 VVAVVord Processing Resolutions\PW fee sched-utility and transportation fees 11-12-14 GL:bjs Page 1 of 5 145 WATER RATES FEE Water Base Charge (Monthy) Singte Family (one dweuing unit) MuItiFamHy (more than one dwefling unit) Commercial/Industrial Customers: 3/4 inch Service 1 inch Service 1-1/2 inch Service 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service In addition to the monthly water base charge, each 100 cubic feet of water used wiU be charged as shown in "Water Rates (Monthly)." $ 16.00 $ 16.00° *each dwelling unit $ 45.00 $ 55.00 $ 80.08 $105.00 $150.00 $200.00 $300,00 $400.00 $500.00 $600.00 Water Rates (Monthly) Single Family Residence (Oct-May) Single Family Residence (Jun-Sept) Multi-Family (Oct-May) Multi-Family (Jun-Sept) ComnnerniaKlndustha|(0d�K8ay) Commercial/Industrial In addition to the monthly water base charge listed above, each 100 cubic feet of water will be charged at the following rates: $2.80 $3.90 $3.21 $4.49 $4.38 $6.00 .00 Fire Protection Service Charges (Monthly)— Multi-Family and Commercial 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 nch Service 12 nch Service Per month based on size of service. $ 9.50 $ 21.00 $ 37.00 $ 84.00 $126.00 $210.00 $273.00 WATER SERVICES FEE Water Turn On $ 50.00 After-Hour Water Turn On – additional fee for customer requested after-hours water turn on $100.00 Unauthorized Water Usage – after shut-off for non-payment $100.00 Special Meter Read – customer requested meter read outside normal read schedule $ 3000 Shut-off notice $ 30.00 Change in owner, tenant, and/or third party paying agent $ 2000 Emergency Conservation Sanction $10000 WANord Processing \Resolutions\PW fee sched-utility and transportation fees 11-12-14 146 Page 2 of 5 WATER SERVICES FEE Temporary Water Meter Deposit .75" and 1" water meter 2.5^ water meter Temporary Water Meter Rental per minimum 60 days expiration .75" and 1" water meter 2.5" water meter $ 300.00 $1'500.00 $ 75.00 $ 150.00 WATER INTEREST CHARGE RATE On alt water accounts 30 days in arrears from the date of delinquency unbt paid 8% per annum computed on a monthly basis SEWER RATES FEES Residential Sewer Service (single dwelling unit) Flat rate of $29.00 per month [TMC 14.10.030 (1)] Residential Sewer Service (multiple dwelling unit, permanent type) Flat rate of $29.00 per month for each dwelling unit /T7NCY4.Y0.030(2)] Commercial and lndustrial Sewage Service Flat rate of$51.O0 per month and, in addition, any usage over 750 cubic feet of water per month shall beat the rate of$51.OU per 75O cubic feet ITNCY4.Y0.03O(4)] SEWER INTEREST CHARGE RATE On all sewer accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SURFACE WATER RATES FEE PER YEAR Surface Water Utlity Rates Per Year Category: Service Charge Per Acre $ 170.68 $ 371.10 $ 680.18 $1.014.94 $1,222.72 $1.426.32 $ 142.00 per parcel 1. Natural 2. O-2O96 Developed Surface 3. 21 - 50% Developed Surface 4. 51 70% Developed Surface 5. 71 - 85% Developed Surface 6. 86 - 100% Developed Surface 7. Singte-Family Residential Parcels SURFACE WATER INTEREST CHARGE RATE On alt surface water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis 1A/:\Word Processing\Resolutions\PW fee sched-utility and transportation fees 11-12-14 GL:bjs Page 3 of 5 TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE Fees for Residential Use UNIT ALL TYPES OF RESIDENTIAL1 Between 1 and 3 308.00 Between 4 and 5 $ 600.00 Between G and 1O $ 1.200.00 Between 11 and 15 $ 2.000.00 Between 16 and 20 $ 3.580.00 Between 21 and 25 $ 5.000.00 Between 26 and 30 $ 6.500.00 Between 31 and 40 $ 8.000.00 Between 41 and 60 $10.000.00 Greater than 6O $12.000.00 1 All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200-299, including single family, mu|hfami|y, mobile home parks, and shared housing Fees for Non-Residential Use GROSS FLOOR AREA INDUSTRIAL! OFFICE3 NETmL^ EATERY5 INSTITU- TIONAL & PORT6 ALL OTHER USES Less than 5,000 $1.000 $1'800 $2.700 $5.400 $500 $1.500 Between 5,001 and 10.000 $1.500 $2.700 $4.050 $8.100 $1.000 $2.000 Between 10,001 and 20,000 $2.000 $3.600 $5.400 $10.800 $1.500 $2'500 Between 20,001 and 30,000 $3.008 $5.400 $8'100 $10.800 $2.000 $2.500 Between 30,001 and 40,000 $4.000 $7.200 $10.880 $10.800 $2.500 $2.500 Between 40,001 and 50,000 $5.000 $9.000 $13.500 $10.800 $3.000 $2.500 Between 50,001 and 70,000 $6,000 $10.800 $16.200 $10.800 $4.000 $2.500 Between 70,001 and 90,000 $7.000 $12.600 $18.000 $10.800 $5.000 $2.500 Between 90,001 and 150,000 $8.000 $14.400 $21.600 $10.800 $6.000 $2.500 Between 150,001 and 200,000 $9.008 $16.200 $24.300 $10.800 $7.000 $2.500 Greater than 2OO.00O $10.000 $18.000 $24.300 _ $10.800 $8.000 $2.500 2 Alt industrial/agricultural uses defined by the ITE E Trip Generation Manual Land Use Codes 100-199, including light and heavy industrial, manufacturing, and warehousing » All ofDom, rnedioa|, and service related uses defined by the ITE Trip Generation Manual Land Use Codes 600-699, 700-799, and 900-999, including general office, medical facilities, and banks 4 All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400-499, 800-830 and 837-899. including retail sa|ea, rental sales, athletic clubs, and theaters s All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831-836, excluding accessory (stand-alone) drive-through espresso stands (or similar) under 250 sq. ft., which are assessed $300 6 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes 000-099 and 500-599, including schools, places of worship, day care, terminals, and transit W:\Word Processing\Resolutions\PW fee sched-utility and transportation fees 11-12-14 148 Page 4 of 5 Section 2. Repealer. Resolution No. 1802 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney W:\Word Processing\Resolutions\PW fee sched-utility and transportation fees 11-12-14 GL:bjs Page 5 of 5 149 150 et, bee'Per Ato,, COUNCIL AGENDA SYNOPSIS Mee/iig Date Prepared by Ma lorir review Council review 11/17/14 PMc Project comprised of approximately $3.85M of long term debt. (' (1 11/24/14 PMc 0 Public I 'earl nj; Mtg Date E] Other Mtg Date 11/17/14 CATI,x; oRY D ircw 12/01/14 PMc .,, / ' C LI IT LI P&R Paz? P117 E DCD ri Finance LI Fire SPONSOR'S On September 2, 2014, the Council approved a financing plan for the TIB Redevelopment SUMMARY Project (Resolution #1841). A financing proposal with both a short and a long term component is being presented consistent with the approved plan. Rrviiwi M BY COW Mtg. El CA&P Cmte ] Utilities Cmte E Arts Comm. DATE: V41 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: ITEM INFORMATION ITEM No. 6 151 STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/17/14 AGENDA ITIN TITLE A financing proposal for the TIB $2.25M of short term debt and Redevelopment approximately Project comprised of approximately $3.85M of long term debt. ssion 11/17/14 Motion Mtg Date E Resolution A /N Date E] Bid Award Mtg Date 0 Public I 'earl nj; Mtg Date E] Other Mtg Date 11/17/14 CATI,x; oRY D ircw Ordinance Mtg Date MA Date 12/01/14 SPONSOR Council Mayor LI FIR LI IT LI P&R Paz? P117 E DCD ri Finance LI Fire SPONSOR'S On September 2, 2014, the Council approved a financing plan for the TIB Redevelopment SUMMARY Project (Resolution #1841). A financing proposal with both a short and a long term component is being presented consistent with the approved plan. Rrviiwi M BY COW Mtg. El CA&P Cmte ] Utilities Cmte E Arts Comm. DATE: V41 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: E Parks COMMITTEE RECOMMENDATIONS: SPoNsoit/ADmIN. COMMITTEE Finance Department N/A COST IMPACT / FUND SOURCE ExpkNDITtim REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/17/14 11/24/14 12/1/14 MTG. DATE ATTACHMENTS 11/17/14 Informational Memorandum dated 11-12-14 Attachments: PFM Memorandum and Exhibits A - E, Resolution 1841 - TIB Redevelopment Project Financing Plan 11/24/14 151 152 City of ��« Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U�o�������U� uo�x�v_���n�n��o x�*u����� n�x�~x�u��x����u�����n�o TO: Councilmembers Mayor Haggerton FROM: Peggy McCarthy, Finance Director DATE: November 12, 2014 SUBJECT: Tukwila International Boulevard (TIB) Redevelopment P ject Financing Proposal ISSUE Consider the TIB Redevelopment Project financing proposal for approximately $2.25M in short term debt and approximately $3.85M in long term debt; the ordinances supporting the proposal will be presented for consideration at the November 24th Committee of the Whole Meeting and for approval at the December 1, 2014 Regular Council meeting. BACKGROUND Year-to-date, $3.75M has been spent on three motel purchases. Interim financing has been provided through a $l .9M General Fund interfund loan to the Faciiities Fund 302. The flnancing proposal presented will provide permanent financing for the project; theetruntureandtermnofthoprnposeddobtiabaaedon the TIB Redevelopment Project financing p|an approved by Council at the September 2, 2014 Regular Council meeting. This is the next step in the financing plan process. DISCUSSION Upon plan approval, the City's financial advisor, PFM, obtained financing proposals from approximately ten banks. Attached are two documents prepared by PFM - a memorandum that summarizes the proposal process and results, and Exhibits A — E that compare proposal terms and provide other pertinent information. The proposals selected are as follows: • Short term component • Long term component 3-year line of credit Bank of the Wes 20-year bonds Zions First National Bank FINANCIAL IMPACT The estimated annual debt service for the proposed debt compares favorably with the projected debt service reflected in the 2015-2020 Financial Planning Model and, in comparison, yields a small savings, as demonstrated below. Financial Planning Model 2015-2020 Proposals: Bank ofthe West Zions National Bank Proposed debt total Estimated debt service savings 2015 $ 313 2016 2017 2018 2019 $ 313 $ 287 $ 287 $ 287 2020 Total $ 1,774 28 28 28 84 260 260 260 260 260 260 1.500 288 288 288 260 260 260 1,644 RECOMMENDATION The Council is being asked to consider the financing proposal; the ordinances supporting the proposal will be presented for consideration at the November 24th Committee of the Whole Meeting and for approval at the December 1,2014 RegularCouncil Meeting. ATTACHMENTS PFM Memorandum - Update on Financing Plan for TIB Redevelopment P jeot PFM ExhibitsA - E Resolution 1841 - TIB Redevelopment Project Financing Plan 154 = The PFM Group hweNtrn .0A1dim LIJ City of Tukwila, Washington Update on Financing Plan for Tukwila International Boulevard Redevelopment Project As of November 11, 2014 Overview Upon approval of the Financing Plan by City Council on September 2nd, PFM proceeded to seek financing proposals for the Tukwila International Boulevard Redevelopment project: specifically, a short term line of credit (approximately $2.25 million) and a long term 20 -year bond (approximately $3.85 million). PFM contacted approximately ten banks, on behalf of the City, and received five proposals for the short term line of credit and four proposals for the long term component. The Line of Credit Five banks provided proposals for the the line of credit component of the financing with interest rates ranging from 1.23% to over 3.0 %. The lowest interest cost proposal was provided by Bank of The West ( "BOTW "), with an indicative interest rate of 1.23% for a term of 3 years (interest only). A summary of competitive proposals and related terms is attached as Exhibit A. The indicative interest rate of 1.23% from BOTW is based on the current LIBOR rate (0.23 %) plus 1.00 %. This rate will be variable and reset every 1, 3, or 6 months, as determined by the City's Finance Director at the end of each reset period. A history of LIBOR rates is shown in Exhibit B. The City may prepay the line of credit at any time, except within the term of each 1, 3 or 6 month LIBOR commitment period. The rate provided by BOTW is in the same range as discussed previously with the Committee. The Financing Plan proposal assumed a rate of 1.25 %. PFM recommends that the City move forward with BOTW for the short term line of credit, subject to negotiation of final terms and covenants. The Long Term Component Four banks submitted proposals for the long term component of the financing. The indicative rates ranged from approximately 3.00% to 6.34 %. The lowest rate, estimated at approximately 3.00 %, was submitted by Zions First National Bank ( "Zions "). A summary of competitive proposals is attached as Exhibit C. The proposal submitted by Zions is made up of two components, with different rate modes. The first ten maturities would have fixed interest rates (similar to a fixed rate bond issue); these rates will not change for the duration of the financing. The second component is a term bond that matures in 20 years, with principal amortizing in years 11 through 20. The interest rate for the second component would be fixed for the first five years, and would reset every five years based on a specified index. The City may choose to view the financing as a Series A and a Series B. Series A is a 10 year fixed rate bond for approximately $1.6 million and Series B is a 20 year term bond for approximately $2.2 million that pays interest -only for the first 10 years, and amortizes over the last 10 years of the 20 year term. The Series B rate is variable, with the rate to be reset each 5 years based on the 5 -year Advanced Fixed Bullet Rate quoted by the Seattle Federal Home Loan Bank (currently 1.85 %), divided by 0.65. 1 155 = The PFM Group hweNtvr 0Aidim LIJ Annual debt service under this financing structure will be approximately $260,000 for the first 5 years. The first rate reset for Series B would occur in 2019. Exhibit E shows historical 5 -year Seattle Federal Home Loan Bank rates. We compared the Zions proposal to a publicly offered 20 -year fixed rate bond issue, which would have estimated annual debt service of $281,000, as compared to $260,000 for the Zions proposal, (based on current market rates.) If the rates were reset at a rate 0.70% higher in each of the three resets (i.e. the 5- year index at approximately 2.55% for each rate reset), debt service would be equal to the potential bond offering. Estimated debt service for a bond offering in the current market is substantially the same as the estimated debt service in proposed Financing Plan. Although the Zions proposal exposes $2.2 million of financing to interest rate risk after five years, it has the advantage of initial lower debt service costs, the ability to prepay after five years, and a simpler implementation process. The rate exposure is limited to the movement of the 5 -year Seattle Home Loan rate, correlated with the 5 -year Treasury rate (shown on Exhibit E), as compared to higher long term rates today. PFM recommends moving forward with Zions bank for the long term portion of this financing. We look forward to discussing these rate proposals and our recommendations on November 17tH Susan Musselman, Director Duncan Brown, Senior Managing Consultant Marc Ragan, Analyst 156 2 City of Tukwila Exhibits A - E Public Financial Management, Inc_ 200 54= Avenue, 1220 Seattle, WA 98101 (360) 445-0238 Susan =.ssel an, Director November 17 . 2014 Exhibit A- Overview of Proposals - $2.25 million Line of Credit Interest Rate Rate Used, for Ftnance PIan , , Cashmere Valley Bank Zions Bank Fixed Rate of 1.25% 3-month LIBOR plus credit spread LIBOR plus credit spread Fixed rate 1.70% Credit Spread N/A 1.38% 1.00°/0 N/A Indicative Rate 1.25% 1.61% 1.23% (1.38% including fees) 1.70% Draw Feature Draws can be made on any business day up to the par amount until December 1, 2017 Draws can be made on any business day up to the par amount until December 1, 2017 Draws may be made in increments of $250,000 100% drawn at closing Undrawn fee No undrawn fee No undrawn fee 0.50% ($210 interest cost per month on $500,000 undrawn) N/A Payment Frequency Monthly interest payments Semiannual interest payments Quarterly interest payments Semiannual interest payments Estimated Annual Debt Service $28,125 $36,225 $27,798 $38,250 Interest Cost per 0.25% $5,625 $5,650 $5,625 Prepayment 15 day notice, par plus accrued interest Prepay at any time. A breakage cost may be incurred if a LIBOR loan is prepaid mid-contract 30 days notice Fees No fees No fees Not to exceed bank counsel of $10,000 Require paying agent (est. $300 per year) Length of Term 3-years 3-years with term out option 3-years with term out option 3-years with built in 3-year optional extension Term Out terms 10-year term out option 1-year term out option 3-year optional extension Additional Comments The Base Rate is the higher of the Bank's prevailing Prime Rate or the Federal Funds Rate plus 0.5%. The Prime Rate is currently 3.25% Redemption provision language "Moneys received from the sale of the acquired project property to be used to redeem bonds" If Zions is used as paying agent the rates will be decreased by 5bps (difference of $1,125 annual interest) Exhibit B -LIBOR Rate Trends Historical LIBOR Rates Rates from 11/10/14 1M 3M 6M Current 0.16% 0.23% 0.33% Avg. 1993 - Present 3.12% 3.22% 3.35% 2 -yr Avg. 0.18% 0.26% 0.38% Max (20 yrs.) 6.82% 6.87% 7.11% Min (20 yrs.) 0.15% 0.22% 0.32% Prior Year 0.17% 0.24% 0.35% 5 Years Prior 0.24% 0.27% 0.54% Estimated Debt Service at Historical Rates* Rates from 11/10/2014 Cashmere BOTW Current $ 36,272 $ 27,733 Avg. 1993 - Present 103,612 95,062 2 -yr Avg. 36,801 28,251 Max 185,597 177,047 Min 36,064 27,514 Prior Year 36,436 27,886 5 Years Prior 37,181 28,631 Historical LIBOR Rates November 2000 - Present 0.0% °goo ° � A' oy o`L 0") JAR 0� \-\o \-\o \-\o \-\o 1 Month LIBOR °Joy °( J ^� �oJ�O, °°J ^� 3 Month LIBOR 6 Month LIBOR * Estimated annual interest on $2.25 million considering historical 3 month LIBOR rates plus appropriate credit spread (1.38% and 1.00% for Cashmere Valley and Bank of The West, respectively) 4 Exhibit C - Overview of Long Term Proposals Interest Rate I fln Bond Offering Cashmere Valley Bank C trlubk Zions Bank All -in TIC of 3.90% All -in TIC of 3.82% Resets every 5 years at 5 -Year Federal Reserve Swap Rate (1.91 %)+ Credit Spread Fixed rate @ 4.34% First 10 maturities fixed at rates between 0.85% 4.86% Last 10 maturities rate is reset every 5 years at Seattle Fed Home Loan 5 year advance rate /0.65 Length of Term 20 -year bond offering 20 -year bond offering 20 -year amortization, rate reset every 5 years 15 -year fixed rate with 15 year amortization 1st 10 maturities fixed rate last 10 maturities variable rate with 5- year resets — 20 -year total term Credit Spread • 1st 5 years - 1.25% • 2nd 5 years - 1.50% • 3rd 5 years - 1.75% • 4th 5 years - 2.00% Indicative Rate All -in TIC of 3.90% All -in TIC of 3.82% • 1st 5 years - 3.06% • 2nd 5 years 3.31% • 3rd 5 years - 3.65% • 4th 5 years - 3.81% 4.34% • 1st 10 years — 0.85% 4.86% • 2nd 10 years- 2.85% Estimated Annual Debt Service 20 years $285,000 $281,000 • 1st 5 years - $264,000 •2nd 5 years - $267,000 • 3rd 5 years - $270,000 • 4th 5 years - $272,000 N/A $260,000 If Zions is used as paying agent rates will be reduced by 5bps (approx. $2,000 debt service savings per year) Estimated Annual Debt Service 15 years $336,000 $332,000 • 1st 5 years - $325,000 • 2nd 5 years - $332,000 • 3rd 5 years - $335,000 $355,000 $329,000 Prepayment 10 -year par call 10 -year par call 15 day notice, par plus accrued interest Prepayment available after 6/1/2018 30 days notice commencing 2019 Fees Cost of issuance $73,500 Cost of issuance $73,500 No fees No fees Require paying agent (est. $300 per year) Total Gross Debt Service $5,740,277 $5,631,245 $5,376,075 $5,401,857 $5,196,772 Total PV Debt Service $3,955,026 $3,891,703 $3,891,667 $4,056,601 $3,596,446 Exhibit D — Financing Structure Overview Maturity Date Series A: Amount Rate 12/01/2015 142,000 0.85% 12/01/2016 148,000 1.17% 12/01/2017 150,000 1.60% 12/01/2018 153,000 2.17% 12/01/2019 156,000 2.67% 12/01/2020 160,000 3.26% 12/01/2021 165,000 3.93% 12/01/2022 172,000 4.32% 12/01/2023 179,000 4.63% 12/01/2024 187,000 4.86% 1,612,000 Maturity Date Series B: Amount Rate 12/1/2015 12/1/2016 12/1/2017 12/1/2018 12/1/2019 12/1/2020 12/1/2021 12/1/2022 12/1/2023 12/1/2024 12/1/2025 197,000 12/1/2026 202,000 12/1/2027 208,000 12/1/2028 214,000 12/1/2029 220,000 12/1/2030 226,000 12/1/2031 233,000 12/1/2032 239,000 12/1/2033 246,000 12/1/2034 253,000 2.85% 2.85% 2.85% 2.85% 2.85% Total $2,238,000 ** Interest rate is reset every 5 years at the 5 -year Seattle Federal Home Loan Bank rate. The first reset is in 2019. Exhibit E — Trends of 5 -Year Indices 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 5 -Year Indices Comparison October 2000 — Present 0.0 Oct -00 Oct -01 Oct -02 Oct -03 Oct -04 Oct -05 Oct -06 Oct -07 Oct -08 Oct -09 Oct -10 Oct -11 Oct -12 Oct -13 Oct -14 5 Year Federal Reserve Swap 5 Year Treasury Note 5 Year Federal Home Loan Bank (Seattle) City of Tukwila Washington Resolution No. Mi/ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A FINANCING PLAN FOR THE URBAN RENEWAL TUKWILA INTERNATIONAL BOULEVARD (TIB) REDEVELOPMENT PROJECT. WHEREAS, the City of Tukwila plans to, and has, acquired certain improved property on Tukwila International Boulevard for the purpose of redevelopment; and WHEREAS, as part of the redevelopment plan, the City will demolish the improvements and offer the vacant land for sale, subject to certain development conditions; and WHEREAS, it is estimated that the property acquisitions will cost approximately $6,100,000; and WHEREAS, the City estimates it may take up to three years to sell the property, which is estimated to produce proceeds of $2,250,000; and WHEREAS, while the City expects the redevelopment to provide long term strategic benefit to the City, the transactions are expected to result in a net cost to the City of $3,850,000; and WHEREAS, the City wishes to finance the cost of the acquisition of property in order to amortize the cost over a period of 20 years; and WHEREAS, the City would like to have the ability to use proceeds from the sale of properties to redeem or prepay debt in order to reduce overall interest cost; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: W: \Word Processing \Resolutions \Financing Plan for Urban Renewal TIB Project 8 -14 -14 PM:bjs Page 1 of 2 163 The City Council hereby adopts a financing plan for the Urban Renewal Tukwila International Boulevard (TIB) Redevelopment Project whereby the City of Tukwila will secure a 3- to 5-year $2,250,000 taxable line of credit to finance acquisition costs estimated to be recoverable through future property sales, and whereby a 20-year $3,850,000 taxable bond will be issued for the estimated net acquisition cost to the City. PASSED BY THE CITY COUNCIL QF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this LLk day of cl2 r 2,rhQp 2014. ATTEST/AUTHENTICATED: Christy O'Flahe y, MMC, City Cle APPROVED AS TO FORM BY: Rachel Turpin, City Attorney De'Sean Quinn, Council President Filed with the City Clerk: g -41-1 (4 Passed by the City Council: Resolution Number: iS41 W:\Word Processing \Resolutions\Financing Plan for Urban Renewal TIB Project 8-14-14 PM:bjs 164 Page 2 of 2 1",„'"1.11r City of Tukwila Jim Haggerton, Mayor CITY ADMINISTRATOR REPORT The city of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: November 12, 2014 SUBJECT: Report for November 17, 2014 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Meetinq with Washinqton State Department of Transportation (WSDOT): Mayor Haggerton, City Administrator David Cline, Chief Villa and Communications and Government Relations Manager Rachel Bianchi met with Lynn Peterson, Secretary of Transportation to discuss Sound Transit and other Tukwila projects. • Soundside Alliance Outlook Breakfast: On November 5 Councilmember Hougardy, Chair of the Soundside Alliance, was the emcee at the first annual Soundside Alliance Outlook Breakfast held at the Museum of Flight. Mayor Haggerton, Councilmembers Duffie, Ekberg, and Robertson, City Administrator David Cline and several city staff members attended the event. Mayor Haggerton welcomed the attendees and Katherine Kertzman, Director of Seattle Southside served as a panel member. • International City /County Manaqement Association (ICMA) Annual Conference Host Committee: City Administrator David Cline is serving on the Host Committee for the ICMA Annual Conference that will be held in Seattle in September, 2015. • Meetinq with Tukwila School District: City Administrator David Cline and Tukwila School District Superintendent Dr. Nancy Coogan met on November 12 to discuss common issues that impact the City and the School District. II. Community Events • Veteran's Day Event at Museum of Fliqht: Mayor Haggerton welcomed guests to the annual Veteran's Day Ceremony at the Museum Flight. Councilmembers Duffie, Ekberg and Kruller also attended the event. III. Staff Updates Public Safety • Citizen's Academy Graduation: On October 29 nine Tukwila residents graduated from the Tukwila Police Department Citizens' Academy. This dedicated group attended class two evenings a week for 7 weeks and also gave up a Saturday to participate in the Firearms and Driving simulators. The Academy covered the following topics: The Recruiting and Hiring Process, Collision Investigation, Court Procedures, Crime Prevention, Evidence, Gangs, K -9 Program, Major Crimes, Narcotics, NIMS and Emergency Preparation, Patrol Procedures, Police Records and Public Disclosure, School Safety Officer Program, SWAT, and Valley Communications. We anticipate offering another academy in March, 2015. 165 City Administrator Report Page 2 Project Updates • Values Presentations: Mayor Haggerton, City Administrator David Cline and Communications and Government Relations Director Rachel Bianchi held three meetings between November 6 & November 13 to roll out the City's values. The meetings were open to all employees in an effort provide every employee the opportunity to attend. • Code Enforcement: The property at 4033 S 128th Street is in foreclosure and is scheduled for a Trustee Sale in January 2015. • Washington Place Hiqh Rise Project: On November 5 several members of building, fire, and public works staff met with our City of Bellevue counterparts in order to begin planning for the review and inspection of the 19 story Washington Place high -rise, a construction type that Bellevue has significant experience permitting. The meeting was very productive and they shared their lessons learned and high -rise checklist with us. We will be meeting with the Washington Place architect and design team to establish procedures. • Brookings Institute Suburban Poverty Meetinq: On November 5 staff attended a meeting to discuss research being conducted by the Brookings Institute on suburban poverty. The meeting included an update on recent trends in King County and presented strategies to promote economic opportunity. The group discussion focused on increasing available funding and the need for more regional collaboration. • Tukwila Villaqe Art: On November 4 the Tukwila Village developer's consultant, SEEDArts, with help from the Parks and Recreation Department, held an open house for the public to meet two of the three artists working on art for the Tukwila Village development. The current concepts for the three major art pieces were on display. Community Services • City Scholarship Awards: The City recently issued scholarship checks to Western Washington University for Tulasa Ghimirey and Seattle Pacific University for Lea Adelaine Buenavista our 2014 City of Opportunity Scholarship recipients. • Compost Demonstration Garden: On October 25, staff attended the informal opening of the new Compost Demonstration Garden in conjunction with the formal dedication of Gully Gardens community garden. The Compost Demonstration Garden was developed adjacent to Gully Gardens at Riverton Park to enable community gardeners to use the site to make compost, and to provide compost education opportunities for the public. The Compost Garden was funded by the Recycling Program and installed by Parks Department staff. rloopouvouluou 166 City Administrator Report Page 3 • Comprehensive Plan "Report Back" event: On October 29, DCD staff participated in a targeted Comprehensive Plan "Report Back" meeting at Showalter Middle School with approximately 25 members of the Latino community, including Community Connectors. Community Connectors invited community members whom they thought might want further involvement with City affairs. Two Council members also attended, and shared their experiences as elected officials. At the end of the meeting, participants signed up for opportunities for further involvement, including attending Council and commission meetings or to express interest in becoming a Community Connector. Two similar targeted events will be held November 17 and 22 with interpreters. The entire Tukwila community is welcome to attend these meetings. IV. Responses to Council /Citizen Inquiries • TCC Rental Cancellations: In response to Council's recent inquiry, when the power went out on October 25 the two groups that had events in progress at TCC received partial refunds based on the amount of time used versus the amount of time cancelled. The two groups that had events scheduled for October 26 received either a full refund or a credit to their contract for future rental dates. • Tukwila Villaqe Timeline: In response to Council's recent inquiry, here is a brief update on the project timeline for Tukwila Village. o In August, Tukwila Village Development Associates (TVDA) assumed management of the Tukwila Village site; o TVDA and the King County Library System (KCLS) have been negotiating cross parcel easements (e.g. parking, utilities, stormwater, etc.) It has been a lengthy process but it appears they are close to agreement. Once they have reached agreement, TVDA will submit a revised lot consolidation application to the city so the City can approve new lot lines. We anticipate the revised application to be submitted in the near future; o After the new lot lines have been approved, the City can sell the corner lot to KCLS; o Phase 1 Building — The Board of Architecture Review (BAR) approved the first phase (a mixed use building and the plaza with building) in November 2013. After that TVDA submitted building permit application and the City provided comments in May 2014. Since that time TVDA has been working on value engineering and we anticipate TVDA will resubmit their revisions very soon. o Phase 2 Building — The BAR approved the second phase design (two senior only buildings) in March 2014. TVDA submitted the building permit application in October 2014 and staff is currently reviewing the revisions. o TVDA has spent over $2 million on this project to date. o The KCLS library received BAR approval in November 2013. KCLS first submitted a building permit application in June 2013. The City provided comments in November 2013. KCLS submitted revisions to the application in October 2014. Staff is currently reviewing the revisions. 167 168 Upcoming Meetings & Events November 2014 17th (Monday) 18th (Tuesday) 19th (Wednesday) 20th (Thursday) 21st (Friday) 22nd (Saturday) > Utilities Cmte, 5:15 PM (Foster Conference Room) > City Council Regular Mtg., 700 PM (Council Chambers) » Finance & Safety Cmte, 5:30 PM (Hazelnut Conference Room) > Park Commission, 5:30 PM (Community Center) Community Report Meeting on the City s Comprehensive Plan 5:30 to 7:30 PM Abubakr Islamic Center A report back to the community on what has been incorporated into the Comprehensive Plan, plus next steps. (Interpretation provided in Somali.) For more information or to RSVP call 206-905-6905 or e-mail bmeredith@ forterra.org Annual Thanksgiving Dinner for Seniors (Community Center) at Doors open 1050 AM , Beverages served at 11:15 and Salad served at 11:30 AM. Lunch is served at 11:50. Dessert is served at 12:30. This is a free event for Seniors. Advance registration required, please call: 206- 2822 768- > Tukwila historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 59th Ave S.) Storm Debris Pickup Waste Management will collect storm debris with no extra charge with your regular pickup. Visit www.tukwilawa. gov for more information (look . under "Headlines") Community Open House Come learn and celebrate Iraqi culture and cuisine. 5:3010 7.30 pm Tukwila Community Center RSVP to hello aprojectfeast. Community Report Nleeting on the City's Comprehensive Plan 10:00 Atvl to 12:00 PM Showalter Middle School A report back to the community on what has been incorporated into the Comprehensive Plan, plus next steps. (Interpretation provided in Burmese, Arabic and Amharic) RSVP to 206-905-6905 or e-mail bmeredith@ forterra.org Spirit of Giving collection event 10:00 AM to 4:00 PM Westfield Southcenter (south parking lot) Toys and cash will be accepted to support Tukwila's holiday giving program, plus food for the Tukwila Pantry. org RSVP deadline for Nov 25 meeting regarding Boeing Access Rd. Light Rail Station. 24th (Monday) 25th (Tuesday) 26th (Wednesday) 27th (Thursday) 28th (Friday) 29th (Saturday) > Transportation Cmte, 5:15 PM (Foster Conference Room) > City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) > Community Affairs & Parks Cmte, 5:30 PM (Hazelnut Conference Room) Thanksgiving Day City offices closed City offices closed Tukwila Inel. Blvd. Action Cmte 's Trash Pickup Day 9:00— 10:00 AM i‘ 40,4, For location or information contact Sharon Mann 206-200-3616 PAMMW,;; *44 '' L s I lam ' • gi '. llig ayu, Information Coalition meeting for a Light Rail Station at the Boeing Access Road location. 8:00 — 9:00 AM (Community Center) Email an RSVP to rachel.bianchi@ tukwilawa.gov D City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. D City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. D Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. > COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Portman 01 206-431-2197. > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf Room. (A) An Interlocal Agreement with the City of SeaTac for probation services. (B) A contract with Securitas for security services fin' the Tukwila Municipal Court. (C) A resolution regarding wages and benefits for non-represented employees. (D) A contract with PBS Engineering for Urban Renewal Demolition Project. (E) An ordinance relating to extending the sunset provision on the interfiind utility tax. (F) An ordinance updating Tukwila Municipal Code Title 5 relating to tow truck license. (G) Police Department quarterly report. > Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206-767-2308. Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf. Room. >Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa 01 206-433-1815. > Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room. (A) McLeodUSA Telecommunications S'ervices, LLC Ordinance Approving Franchise. (B) King County Regional Sewer Treatment Agreement Negotiations. (C) APE/APW Sewer Repair March 2013 Project Completion and Acceptance. (D) Sewer Repair at 6450 Southcenter Blvd. Project Completion and Acceptance. 169 Tentative Agenda Schedule November EL ING 1 REGULAR 10 17 See agenda packet cover sheet for this week's agenda (November 17, 2014 Regular Meeting). 24 Public Hearings: -An ordinance authorizing the 90 Andover Park Hotel Development. -An ordinance establishing a multi - family property tax exemption. Special Issues: -An ordinance authorizing the 90 Andover Park Hotel Development. -An ordinance establishing a multi - family property tax exemption. -A resolution endorsing the Teens for Tukwila Charter. - Authorize the Mayor to sign a contract with PBS Engineering + Environmental for Phase 1 of the Motel Demolition Project. -A resolution regarding non - represented COLA. -An ordinance relating to tow truck licensing. -BNSF Intermodel Facility Access Project Consultant selection and scope of work. -An ordinance relating to extending the sunset provision on the Interfund Utility Tax. 170