HomeMy WebLinkAboutReg 2015-02-02 COMPLETE AGENDA PACKETI. Tukwila City Council Agenda
• REGULAR MEETING ❖
too "" Jim
y David
Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson
Cline, City Administrator + Allan Ekberg + Verna Seal
Kruller, Council President + Kathy Hougardy + De'Sean Quinn
Kate
Monday, February 2, 2015; 7:00 PM • Ord #2467 • Res #1855
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
PRESENTATIONS
a. Update on small business development.
Rich Shockley, Highline Community College.
b. Alive & Free Program.
Sean Goode, South King County Supervisor, and
Anica Stieve, Project Manager, Suburban King County
Coordinating Council on Gangs.
3. CITIZEN
COMMENT
At this time, you are invited to comment on items not included on this agenda
(p /ease limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
4. CONSENT
AGENDA
a. Approval of Minutes: 1/20/15 (Regular Mtg.)
b. Approval of Vouchers.
c. Authorize the Mayor to sign Supplemental Agreement No. 1 to contract
#13 -199 with AECOM Technical Services for construction management
services for the Tukwila Urban Center (TUC) Transit Center Project in the
amount of $160,090.29. (Reviewed and forwarded to Consent by
Transportation Committee on 1/20/15.)
d. Authorize the acceptance of a grant from the Washington State
Department of Transportation (Local Agency Bridge Program federal
funding) to be used for the Major Maintenance on Three Bridges 2015
Project, under the Annual Bridge Inspection and Repair Program in the
amount of $5,261,899.00. (Reviewed and forwarded to Consent by
Transportation Committee on 1/20/15.)
e. Accept as complete the Tukwila Manufacturing /Industrial Center
Smart Street Non - Motorized Project (contract #14 -125) with Macnak
Construction, LLC (final cost of project: $179,694.88). (Reviewed and
forwarded to Consent by Transportation Committee on 1/20/15.)
Pg.1
Pg.11
Pg.27
(continued.)
REGULAR MEETING
Monday, February 2, 2015
Page 2
4. CONSENT
AGENDA
(cone)
f. Human Services contracts: (Reviewed and forwarded to Consent by
Community Affairs and Parks Committee on 1/26/15)
1. Authorize the Mayor to sign a contract with Renton Area Youth Services for
substance abuse /mental health, in the amount of $31,330 per year for
2015 -2016.
2. Authorize the Mayor to sign a contract with Renton Area Youth Services for
RAYS school -based counseling, in the amount of $55,092 per year for
2015 -2016.
3. Authorize the Mayor to sign a contract with the Refugee Women's Alliance
for family support and case management, in the amount of $21,200 per year
for 2015 -2016.
4. Authorize the Mayor to sign a contract with the Multi- Service Center for the
emergency assistance program, in the amount of $45,000 per year for
2015 -2016.
5. Authorize the Mayor to sign a contract with the Institute for Family
Development -PACT for support services, in the amount of $21,600 per year
for 2015 -2016.
6. Authorize the Mayor to sign a contract with the Tukwila Pantry food bank,
in the amount of $24,370 per year for 2015 -2016.
g. Authorize the Mayor to sign an Interagency Agreement with the King
County Solid Waste Division to accept grant funding for Tukwila's
Recycling Assistance Program, in the amount of $78,177.00. (Reviewed
and forwarded to Consent by Utilities Committee on 1/27/15.)
Pg.35
pg,3g
Pg.45
Pg.51
Pg.57
Pg.63
Pg.69
Pg.77
5. UNFINISHED
BUSINESS
a. Authorize the Mayor to sign a purchase and sale agreement with the
King County Library System in substantial form as the agreement in the
agenda packet as part of the Tukwila Village development.
Please refer to 1/26/15 C O. W. packet. Q
b. A resolution adopting a legislative agenda for use during the 2015
Washington State legislative session.
Pg.105
Pg.107
6. NEW BUSINESS
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
d. City Attorney
e. Intergovernmental
Pg.113
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
Initials
MeetingDate
Prepared
02/02/15
BG
Ma r 's review
Council review
ITEM INFORMATION
ITEM No.
4.C.
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 02/02/15
AGENDA ITEM TITLE Tukwila Urban Center - Transit Center and Andover Park West Projects
Construction Management Supplemental Agreement with AECOM
CATEGORY Discussion
Mtg Date
0
Motion
Date 02/02/15
Resolution
Mtg Date
Ordinance
Mtg Date
El Bid Award
Al tg Date
Public Hearing
Mtg Date
1] Other
Mtg Date
Mfg
SPONSOR E Council II Mayor 0 HR [ DCD Finance Fire IT n P&R fl Police NV
SPONSOR'S Contract No. 13-199 with AECOM Technical Services provided construction management
SUMMARY for the TUC Transit Center and Andover Park W Street and Water Improvements. Due to
various issues, the project has been delayed and AECOM will need to continue to provide
CM services through February 2015. Contingency of $905,626.00 will cover AECOM's
Supplemental Agreement No. 1. Council is being asked to approve AECOM's Supplement
No. 1 to Contract No. 13-199 in the amount of $160,090.29.
REVIEWED BY n COW Mtg. r CA&P Cmte F&S Cmte
Utilities Cmte Arts Comm. E Parks Comm.
DATE: 01/20/15 COMMITTEE CHAIR:
I Transportation
Cmte
0 Planning Comm.
JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN.
Comma-FEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXP1NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$160,090.29 $905,626.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 16 & 17, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/02/15
MTG. DATE
ATTACHMENTS
02/02/15
Informational Memorandum dated 01/16/15
AECOM Supplement Agreement No. 1 to Contract No. 13-199
Minutes from the Transportation Committee meeting of 01/20/15
2
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Peter Lau, Senior Program Manager
DATE: January 16, 2015
SUBJECT: TUC Transit Center Project; Andover Park West Street and Water Projects
Project Numbers 90610402, 98810404 and 99840105, Contract No. 13 -199
Supplemental Agreement No. 1 with AECOM Technical Services
ISSUE
Approve Supplemental Agreement No. 1 for construction management (CM) contract with AECOM Technical
Services (AECOM), in the amount of $160,090.29 for the Tukwila Urban Center (TUC) Transit Center; Andover
Park West Street and Water Improvement Projects (Transit Center Project).
BACKGROUND
A CM contract with AECOM for managing the Transit Center Project was executed on December 5, 2013. While
in -house City staff has been leading the CM effort on the construction project, AECOM has provided a
significant amount of CM assistance for full -time field engineering, inspections, documentation compliance
support, as well as on -call specialty support.
DISCUSSION
Due to a substantial number of unexpected underground utility conflicts, design deficiencies, and delays from
material suppliers and sub - contractors, the Transit Center Project is scheduled to be physically complete by the
end of January or early February 2015. Contract Supplement No. 1 will allow AECOM to continue providing CM
services through the end of February 2015, including inspections, punch list items, and project close -out
documentation compliance.
FINANCIAL IMPACT
The Transit Center Project construction contingency of $905,626.00 will be used to pay for this Supplement.
Transit Center Project Construction Contingency
AECOM Supplemental Agreement No. 1
Transit Center Construction Change Orders 1 - 9
PSE Facility Relocation Change Order No. 3
Total Contract and Budget
Contingency Expenses
$160,090.29
84,887.92
119,435.31
$364,413.52
Budget
$905,626.00
$905,626.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 13 -199 with AECOM
Technical Services in the amount of $160,090.29 and consider this item on the Consent Agenda at the February
2, 2015 Regular Council Meeting.
Attachment: AECOM Supplemental Agreement No. 1 to Contract No. 13 -199
W:1PW Eng1PROJECTS\A- RW & RS Projects\Transit Center (90610402)1Construc6on - City use only\CM Consultant Selec6on11nfo Memo for AECOM CM Supplement #1, 1 -16 -15 sb.doc
3
4
,•"7"•42114.,m, Vikethington State
r// Department of Transportation
Supplemental Agreement
Number No. 1
Organization and Address
AECOM Technical Services
710 Fifth Avenue, Suite 1000
Seattle, WA 98004
Phone: 206.624.9349
Original Agreement Number
13 -199
Project Number
90610402
Execution Date
12/5/2013
Completion Date
6/30/2015
Project Title
Tukwila Urban Transit Center
New Maximum Amount Payable
$ 899,440.35
Description of Work
Construction Management Services
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with AECOM Technical Services
and executed on 12/5/2013 and identified as Agreement No.
13 -199
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
continuation of resident engineering and document control services through February 77 2015; anch Continuation of
- • I I- •Sl - - - I I I .I .r I
2015
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: 6/30/7015
III
Section V, PAYMENT, shall be amended as follows:
Total Value is 5160 090 79 which includes an increase to fixed fee value of X16 666 04
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
DOT Form 140 -063 EF
Revised 9/2005
By:
Consultant Signature Approving Authority Signature
Date
5
6
Exhibit A
City of Tukwila - Tukwila Transit Center
Budget Summary - Supplement No. 1
Additional Budget for 12 -1 -2014 through 2 -28 -2015
.XOM
AECOM Labor - Home Office
Employee Classification Hours Rate* Cost
Mike Horton PM / QC 49.50 $ 73.88 $3,657.00
49.50 $3,657.00
$3,657.00
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 156.22% x $3,657.00 $5,712.97
Fee
Fee Rate x DSC of 29.85% x $3,657.00 $1,091.61
Labor Subtotal - Home Office $10,461.58
AECOM Labor - Field Office
Employee Classification Hours Rate* Cost
Jim Fillis RE 210.00 $ 83.66 $17,568.30
Janet Lee ARE 396.00 $ 44.98 $17,812.87
Robert Moody Field Lead 310.50 $ 41.06 $12,749.13
Jamie Shinsato Documentation 88.00 $ 26.45 $2,327.60
Jesse Rogers Arch. Finishes 54.00 $ 31.81 $1,717.74
1,058.50 $52,175.64
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 122.43%
Fee Rate x DSC of 29.85%
Labor Subtotal - Field Office
Fee:
Total DSC $52,175.64
x $52,175.64 $63,878.64
x $52,175.64 $15,574.43
$131,628.71
Labor Subtotal * 2015 escalated base labor rates (2 %)
Reimbursable
Vehicles - Mileage
Expenses
Subconsultant
Materials Testing Allowance
Surveying
$142,090.29
Cost
$ 4,000.00
$ 2,000.00
$6,000.00
Cost
$12,000.00
$0.00
$12,000.00
(Total $160,090.29
Original Budget Hours vs. Corresponding Actual Hours
Supplemental Hours
2014
2015
March
April
January
Feburary
March
April
May
June
July
August
September
October
November
December
January
February
budget
actual
delta
4 -26 thru 5-30
12- 20thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9.26
9.27 thru 10 -31
11 -1 thru 11 -28
11 -29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11 -1 1hru 11 -28
11-29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
201 ?._
80 5
16
64
_
--._
0, 13.5
0 66
Mike Marto n - PM /QA
B4
16
188
208,5
-20.5
Mike Horton - PM /QA
16
14
16
15
16
21
16
20
20
24
16
20
16
19
20
?8.5
16
15
Jim Fillis - RE
96
48
64
99
64
102
64
73
80
59
64
-'S
64
3:1
80 96.5
80
62
64
160
_-4
154
800
7-7
23
Janet Lee - ARE
160
19.5
160
364.5
160,
970.5
160
150
200
166
160
16
160
e5
2001 195
160
164.5
200' 196
0
7S
0 144
0
0
32
0
1720
1839
-119
Inspection
200
125
160
'94
160
153
160
165
360
200
150
397
160
182
360
312.5
150
181.5
40I 179.5
0
121
0
118.5
118.5
1105
192
.
1920
2069
149
Jaime Shinsato - Documentation
0
0
32
0
32
0
32
0
40
0
32
0
32
112
40
205
32
140
281
401
<7
0
0
0
0
0
8
22
0
88
0
300
200
501
x08
-201
92
Jesse Rogers - Arch. Insp.
0
0
0
5
0
0
0
0
0
5
0
-0
0
4
0
_
160
19
Other
0
0
0
2
0
1
0
1
0
9
0
30.2
0
0
D
12
0
0
0
5532.2
0
_„
0
O.
20.7
-29.7
5128
5532.2
-404,2
Supplemental Hours
Total Hours
January
Feburary
March
April
May
June
July
August
September
October
November
December
January
Feb uary
budget
actual
delta
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5-30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11-1 thru 11 -28
11 -29 ti ru 12 -26
12 -27 thru 1 -30
2 -1 th u 2 -28
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11 -1 1hru 11 -28
11-29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
Mike Harlon - PM /QA
Mike Marto n - PM /QA
B4
16
15
16
?1
16
29
20
<.
16
,_7
16
19
20
28.5
16
FS
201 :
80
2001 196
401 „ • 9
281
13.5
13.6
20
13.4
ev
144
929.5
16
49.5
13.5
36
Jim Fillis • RE
25
249
245
129.5
-113
Jim Fillis -RE
96
a°
60.5
64
160
a
€6.15
64
160
?02
1'0.5
64
160
7_
960
80
200
59
..a_
64
160
r5
160
64
160
_-4
154
80
200
66
46
80
160
64.
200
210
56
144
Janet Lee -ARE
153
160
165
360
-2
1601 19'+
160
10'
360
312.5
160
181,5
1
0
0
32
0
44
144
192
0
160
_
396
134
252
Inspection
201
32
140
Jesse Rogers- Arch. Insp.
0
0
0
3
0
0
0
0
1
u
0 ?6
0
118.5
1105
192
.
0
0
310.5
118.5
192
Jaime Shinsato - Documentation
16
254
108
146
Other
0
0
0
s
0
_
0
_
0
0
8
3
40
0
40
0
88
0
80
Jesse Rogers - Arch. Insp.
0
0
0
0
29.7
-29.7
_22i
o
_5
16
ib
54
22
32
0
0
0
0
0
0
Other
6184
5532.2
651.8
1108
372
736
Total Hours
January
Feburary
March
April
May
June
July
August
September
October
November
December
January
Feb uary
budget
actual
delta
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11 -1 1hru 11 -28
11-29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
Mike Harlon - PM /QA
16
B4
16
15
16
?1
16
29
20
<.
16
,_7
16
19
20
28.5
16
FS
201 :
80
2001 196
401 „ • 9
281
16
64
0
0
0
_00
,_
.�0
_26
13.5
66
44
118.5
81
13.4
ev
144
929.5
16
80
160
160.
40
16
80
160
0
40
233.5
1026
2084
2198.5
388
208.5
777
1839
2069
501
25
249
245
129.5
-113
Jim Fillis -RE
96
a°
60.5
64
160
a
€6.15
64
160
?02
1'0.5
64
160
7_
960
80
200
59
..a_
64
160
r5
160
64
160
_-4
154
80
200
S
195
80
160
52
169,5
Janet Lee ARE
160
Inspection
200
125
160
134
160
153
160
165
360
-2
1601 19'+
160
10'
360
312.5
160
181,5
Silvia Manescu - Documentation
0
0
32
0
32
0
32
0
40
_
32 x
32
__e
40
201
32
140
Jesse Rogers- Arch. Insp.
0
0
0
3
0
0
0
0
0
u
0 ?6
0
0
-?
160
.
401 <_
0
+
22
.,2
16
16
254
108
146
Other
0
0
0
s
0
_
0
_
0
0
0 10.2
0
0
12
0
-
0' 2
0
1.5
0
0
0
0
29.7
-29.7
6184
5532.2
651.8
8
Transportation Committee Minutes January 20, 2015 - Page 2
Supplemental Agreement: Tukwila Urban Center Transit Center Project
Staff is seeking Council approval of Supplemental Agreement No. 1 with AECOM Technical
Services in the amount of $160,090.29 for the Tukwila Urban Center (TUC) Transit Center,
Andover Park West Street and Water Improvement Projects (Transit Center Project). This
supplement will allow AECOM to continue providing construction management services through
the end of February 2015 when construction is expected to be complete. Funds for this
supplement are available from the project's contingency fund. UNANIMOUS APPROVAL.
FORWARD TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
D. Project Completion: Tukwila Manufacturing /Industrial Center Smart Street Non - Motorized
Staff is requesting Council approval of project completion and release of retainage to Macnak
Construction, LLC in the amount of $179,694.88 for the MIC Smart Street Non - Motorized Project.
The project constructed bicycle /street improvements such as pavement and striping removal,
shoulder reconstruction, paving, signage, re- channelization and striping, and was physically
complete on October 15, 2014. One change order was executed for additional pavement
marking removals. The total budget was $249,326.90 UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
III. SCATBd
Councilmember Hougardy noted that she plans to continue as the Council representative on SCATBd
for 2015 and will represent the City's position on key topics such as a future Boeing Access Road light
rail station.
IV. MISCELLANEOUS
Committee member Duffie requested that staff assist a resident seeking information regarding an
accident that occurred in SeaTac at the intersection of South 154th and Tukwila International
Boulevard.
Staff distributed a draft copy of the 2015 Transportation Committee Work Plan and indicated that
further discussion would be held at the February 9 Committee of the Whole meeting.
Meeting adjourned at 6:03 p.m.
Next meeting: Tuesday, February 17, 2015
) Committee Chair Approval
Menu," s by LH, Reviewed by GL
9
10
COUNCIL AGENDA SYNOPSIS
Initials
MeetinsDate
02/02/15
Prepared b
41/
BG
Mayor's review
Council review
ITEM INFORMATION
ITEM No.
4.D.
11
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 02/02/15
AGENDA ITEM TITLE Annual Bridge Inspections & Repairs - Major Maintenance on 3 Bridges 2015
Accept Federal Funding from WSDOT's Local Agency Bridge Program
CATEGORY rl Discussion
Mg Date
Z Motion
Mtg Date 02/02/15
E Resolution
Mtg Date
E Ordinance
Mtg Date
El Bid Award
Mtg Date
n Public Hearing
NItg Date
fl Other
Mtg Date
SPONSOR Council Mayor n HR ri DCD E Finance Fire P1 IT r P&R 1 Police PTV
SPONSOR'S The City has been awarded Federal funding of $5,261,899.00 from the Washington State
SUMMARY Department of Transportation's Local Agency Bridge Program. The federal funds will
provide major maintenance on three City-owned bridges; S 180th St/Frank Zepp Bridge,
Grady Way Bridge, and Beacon Ave S Bridge. The City match is 10% of design or
$86,629.10 and construction should be at 100% federal funding. Council is being asked to
accept WSDOT's Local Agency Bridge Program Federal Funding of $5,261,899.00.
REVIENVID BY El COW Mtg. n CA&P Cmte F&S Cmte Z Transportation Cmte
_
n Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 01/20/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN.
ComminTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 10 & NEW PROPOSED PAGE, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/02/15
MTG. DATE
ATTACHMENTS
02/02/15
Informational Memorandum dated 01/16/15
New Proposed CIP page, Budget Amendment to follow
Page 10, 2015 CIP - Annual Bridge Inspections & Repairs
Award Letters from WSDOT
Vicinity Maps
Minutes from the Transportation Committee meeting of 01/20/15
11
12
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee vim
FROM: Bob Giberson, Public Works Director,
BY: Grant Griffin, Senior Engineer
DATE: January 16, 2015
SUBJECT: Annual Bridge Inspection and Repair Program
Major Maintenance on 3 Bridges 2015
Project No 91510406, 91510407, and 91510408
Acceptance of Local Agency Bridge Program Federal Funding
ISSUE
Accept Federal funding for three Local Agency Bridge Program awards administered by the Washington State Department
of Transportation (WSDOT) for the total amount of $5,261,899.00.
BACKGROUND
The Washington State Department of Transportation (WSDOT) made a Call for Projects for the Local Agency Bridge
Program in late November 2013. Three City -owned bridges were identified for potential funding and were submitted as
Preventative Maintenance Projects as approved by the Transportation Committee on November 25, 2013. All three bridges
were approved for funding in December 2014.
DISCUSSION
The grant funds provided by WSDOT's Local Agency Bridge Program will allow major maintenance projects to be performed
on the three bridges listed below, extend their service life, and preserve City -owned infrastructure. The bridge projects will
entail seismic retrofit (S 180th /Zepp & Grady), bridge painting (S 180th /Zepp & Beacon), and deck and joint repairs (S
180th /Zepp & Beacon).
FINANCIAL IMPACT
The Preventative Maintenance Project funds require a 10% local match for design. Projects that obtain construction
authorization by September 30, 2018 are eligible for 100% federal funding for the construction phase. Public Works is
confident that the requirements for 100% funding for construction will be met. Matching funds for design will come from the
2015 Annual Bridge Inspection and Repairs Program.
Funding Level Federal Portion City Design Match
S 180th /Frank Zepp Bridge (TUKWILA 02) $ 3,000,000.00 $2,948,312.40 $51,687.60
Grady Way Bridge (TUKWILA 08) 236,359.00 233,041.90 3,317.10
Beacon Avenue S Bridge (TUKWILA 13) 2,025,540.00 1,993,915.60 31,624.40
Total $5.261,899.00 $5,175,269.90 $86,629.10
RECOMMENDATION
Council is being asked to accept the WSDOT federal bridge funding in the amount of $5,261,899.00 for the Major
Maintenance on 3 Bridges 2015 Project under the Annual Bridge Inspection and Repair Program and consider this item on
the Consent Agenda at the February 2, 2015 Regular Meeting.
Attachments: New Proposed page, Budget Amendment to follow
Page 10, 2015 CIP — Annual Bridge Inspections & Repairs
Award Letters from WSDOT
Vicinity Maps
W:IPW Eng1PROJECTS\A- RW & RS Projects IBridge Inspection Programs IBridge Inspections 2015 (91510402)1Major Maintenance on 3 Bridges 20151Funding Acceptance\Info Memo Bridge Funding Accept 12- 30- t4.docx
13
14
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Major Maintenance on 3 Bridges 2015
DESCRIPTION:
91510406
Project No's 91510407
91510408
Perform Seismic Retrofit, Deck and Joint Repair, and Bridge Painting work under the Local Agency Bridge
Program on the Frank Zepp Bridge, Grady Way Bridge and the Beacon Avenue South Bridge.
The three bridges were identified as good candidates for fede
JUSTIFICATION: Program administered by WSDOT. The proposed work will
extend the service lives of the bridges.
funding under the Local Agency Bridge
rve the City owned infrastructure and
STATUS: Federal grant funding was approved a.- '�i �� cess in December 2014.
MAINT. IMPACT: Maintenance nee •e,1 *c these three major maintenance projects are completed.
COMMENT:
The three bridges `' - - ap 'roved for grants under separate federal aid numbers but will be combined
into one for the design & construction contract. Grant funding requires a 10% match for the design phase;
projects that obtain construction authorization by 9/30/18 are eligible for 100% Federal funding for construction.
FINANCIAL Through Estimated
(in $000's)
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
866
866
Land (R/W)
0
Const . Mgmt.
593
593
Construction
3,803
3,803
TOTAL EXPENSES
0
0
866
4,396
0
0
0
0
0
5,262
FUND SOURCES
Awarded Grant
780
4,396
5,176
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
0
0
86
0
0
0
0
0
0
86
TOTAL SOURCES
0
0
866
4,396
0
0
0
0
0
5,262
2015 - 2020 Capital Improvement Program
X
15
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Bridge Inspections and Repairs Project No. Varies
DESCRIPTION: Ongoing program of bi- annual inspections, repairs, painting and rehabilitation of the 22 City bridges.
Federally required program identifies safety or repair needs in the early stages to minimize hazards and
JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary between 3 and 8 bridges.
Inspection frequencies vary from bridge to bridge and WSDOT provides some inspection services.
STATUS: Construction projects will be determined from inspection reports and noted deficiencies /problems.
MAINT. IMPACT: Reduces maintenance costs.
COMMENT:
Ongoing project, only one year actuals are shown in the first column. 42nd Ave S Truss Bridge had repairs
completed in 2014 along with matching funds for the I -5 /Klickitat Dr - Unstable Slope /Elevated Walkway.
FINANCIAL Through Estimated
in $000's
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
65
40
40
40
40
45
45
45
45
405
Land (R/W)
0
Const. Mgmt.
30
30
30
30
40
40
40
40
280
Construction
27
200
200
200
200
250
250
250
250
1,827
TOTAL EXPENSES
92
270
270
270
270
335
335
335
335
2,512
FUND SOURCES
Awarded Grant
236
236
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
92
34
270
270
270
335
335
335
335
2,276
TOTAL SOURCES
92
270
270
270
270
335
335
335
335
2,512
Project Location:
Entire System
16 2015 - 2020 Capital Improvement Program
10
TaWashington State
r Department of Transportation
Lynn Peterson
Secretary of Transportation
Mr. Bob Giberson
Public Works Director
City of Tukwila
6300 Southcenter Blvd.
Tukwila, WA 98188 -2545
cam/
Dear Mr. Gib s n:
r t�
DEC r, ,� ��Tr""ansportation Building
Qitp0 Maple Park Avenue S.E,
P.O. Box 47300
T .Olympia, WA 98504 -7300
PUBLIC 'V `f C�'fry. -800-833-6388
www.wsdot.wa.gov
December 12, 2014
Frank Zepp Bridge
FFY 2014 Bridge Selections
Federal Funding
WSDOT is pleased to advise you that the above mentioned bridge project was recently selected.
The federal funding is limited to the amount shown below:
Project Title:
Scope:
Note:
Frank Zepp Bridge $3,000,000
Deck Overlay, Paint, & Seismic Retrofit
Preventative Maintenance projects require a 10 percent local match for design
and right of way; projects that obtain construction authorization by September
30, 2018, are eligible for 100 percent federal funding for the construction
phase.
In order to meet state and federal requirements, the following are required:
• Projects utilizing federal funds must be included in your current Transportation
Improvement Program (TIP) as a complete programmed project. Once your TIP
amendment is approved, WSDOT will amend the Statewide Transportation Improvement
Program (STIP).
• Project expenditures incurred before receiving notice from Local Programs of federal fund
obligation are not eligible for reimbursement.
• To maintain funding, a Quarterly Project Report form (including schedule, scopes, and
budget) must be completed by the end of March, June, September, and December each
year. The online database can be found at: http: / /www.wsdot.wa.gov /localprograms /. To
access the database you will need an account name and password. Your account name is
Tukwila and your password is Tukwi785. This password is case sensitive.
To obligate funding for the project, please refer to the information above and your Local Agency
Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages
all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal
expenditures.
For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734.
Kathleen B. Davis
Director
Local Programs Division
KBD:km:sas
cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121
17
WWashington State
I/ Department of Transportation
Lynn Peterson
Secretary of Transportation
Mr. Bob Giberson
Public Works Director
City of Tukwila
6300 Southcenter Blvd.
Tukwila, WA 98188 -2545
Dear Mr. Gib2s4:
Transportation Building
310 Maple Park Avenue S.E.
P.O. Box 47300
Olympia, WA 98504 -7300
0 -° ' 360-705-7000
K °"' t. -~ TTY: 1- 800 -833 -6388
www.wsdot.wa.gov
DEC 15 2014 December 12, 2014
PUBLIC L- d\
Grady Way
FFY 2014 Bridge Selections
Federal Funding
WSDOT is pleased to advise you that the above mentioned bridge project was recently selected.
The federal funding is limited to the amount shown below:
Project Title: Grady Way $236,359
Scope: Seismic Retrofit
Note: Preventative Maintenance projects require a 10 percent local match for design
and right of way; projects that obtain construction authorization by September
30, 2018, are eligible for 100 percent federal funding for the construction
phase.
In order to meet state and federal requirements, the following are required:
• Projects utilizing federal funds must be included in your current Transportation
Improvement Program (TIP) as a complete programmed project. Once your TIP
amendment is approved, WSDOT will amend the Statewide Transportation Improvement
Program (STIP).
• Project expenditures incurred before receiving notice from Local Programs of federal fund
obligation are not eligible for reimbursement.
• To maintain funding, a Quarterly Project Report form (including schedule, scopes, and
budget) must be completed by the end of March, June, September, and December each
year. The online database can be found at: http: /Lwww.wsdot.wa.gov /localprograms /. To
access the database you will need an account name and password. Your account name is
Tukwila and your password is Tukwi785. This password is case sensitive.
To obligate funding for the project, please refer to the information above and your Local Agency
Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages
all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal
expenditures.
For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734.
ncerely,
Kathleen . Davis
Director
Local Programs Division
KBD:km:sas
cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121
18
� Washington State
VI/ Department of Transportation
Lynn Peterson
Secretary of Transportation
Mr. Bob Giberson
Public Works Director
City of Tukwila
6300 Southcenter Blvd.
Tukwila, WA 98188 -2545
Dear Mr. Gibe n:
l
DEC 15 2014
Transportation Building
310 Maple Park Avenue S.E.
P.O. Box 47300
T I. �- t R 11-A 360-705-7000
WA 98504 -7300
PUBLIC VVOR}{,urrv: 1-800-833-6388 3
www.wsdot.wa.gov
December 12, 2014
Beacon Avenue South
FFY 2014 Bridge Selections
Federal Funding
WSDOT is pleased to advise you that the above mentioned bridge project was recently selected.
The federal funding is limited to the amount shown below:
Project Title:
Scope:
Note:
Beacon Avenue South $2,025,540
Deck Overlay & Paint
Preventative Maintenance projects require a 10 percent local match for design
and right of way; projects that obtain construction authorization by September
30, 2018, are eligible for 100 percent federal funding for the construction
phase.
In order to meet state and federal requirements, the following are required:
• Projects utilizing federal funds must be included in your current Transportation
Improvement Program (TIP) as a complete programmed project. Once your TIP
amendment is approved, WSDOT will amend the Statewide Transportation Improvement
Program (STIP).
• Project expenditures incurred before receiving notice from Local Programs of federal fund
obligation are not eligible for reimbursement.
• To maintain funding, a Quarterly Project Report form (including schedule, scopes, and
budget) must be completed by the end of March, June, September, and December each
year. The online database can be found at: http: / /www.wsdot.wa.gov /localprograms /. To
access the database you will need an account name and password. Your account name is
Tukwila and your password is Tukwi785. This password is case sensitive.
To obligate funding for the project, please refer to the information above and your Local Agency
Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages
all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal
expenditures.
For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734.
incerely,
Kathleen . Davis
Director
Local Programs Division
KBD:km:sas
cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121
19
20
•
•
T,.kw'i
'Westfield �i_ith'�rr�r g
S L.'Irfir4. y)o`.;i_ (.i tpiex.
Vicinity Map
Project Site
Frank Zepp Bridge
Tukwila, WA
a
1 S
eaigm St
H. VfPlJN. ec. r,AFD.
PARR
S 12em St -
Vicinity Map
Project Site
Grady Way Bridge
Tukwila, WA
420001S+
The Museum : i light
ent Center
and
ub
Boeing Military
Ft3q'tt Center
Vicinity Map
Beacon Ave S Bridge
S Retch. •
Project Site
24
City of Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
January 20, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Peter Lau, Grant Griffin, Gail
Labanara, Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:30 p.m. and inquired with
Committee members their preference for the meeting start time. The Committee decided to change
the start time of the 2015 Transportation Committee to 5:15 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Acceptance: Annual Bridge Inspection and Repair Program
Staff is seeking Council approval to accept federal grant funding for three Local Agency Bridge
Program awards administered by the Washington State Department of Transportation in the total
amount of $5,261,899.00. The following three City -owned bridges were submitted as Preventative
Maintenance Projects, and all were approved for the funding amounts shown:
• South 180th /Frank Zepp Bridge: $3,000,000.00
• Grady Way Bridge: $236,359.00
• Beacon Avenue South Bridge: $2,025,540.00
The Preventative Maintenance Project funds require a 10% local match for design, which is
available from the 2015 Annual Bridge Inspection and Repairs Program. Projects that obtain
construction authorization by September 30, 2018 are eligible for 100% federal funding for
construction. A new Capital Improvement Program page has been created to capture this work.
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 2, 2015 REGULAR CONSENT
AGENDA.
B. Right -of -Way Acquisition for Tukwila Urban Center Pedestrian /Bicycle Bridge over Green River
Staff is seeking Council approval of an ordinance that would authorize the acquisition of 16113
West Valley Highway for the Tukwila Urban Center (TUC) Pedestrian /Bicycle Bridge over the
Green River Project. The currently proposed design for this project includes a western trail
approach which will use a portion of the existing Green River Trail, and a single family home on
this property must be removed to accommodate the bridge landing and ADA accessible ramps.
In addition, access to the home is needed in order to complete a required Cultural Resources
Inventory. The City intends to negotiate a purchase price with the property owner and the right -
of -way funding is reflected on the CIP page. Committee members asked clarifying questions and
requested that the Committee of the Whole packet include the 12/8 committee material with the
bridge alignment and a photograph of the house. UNANIMOUS APPROVAL. FORWARD TO
FEBRUARY 9, 2015 COMMITTEE OF THE WHOLE WITH A PUBLIC HEARING.
25
26
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
02/02/15
Prepared by
BG 4liej
Mayor's review
Council review
ITEM INFORMATION
ITEM No.
4.E.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 02/02/15
AGENDA ITEM TITLE Tukwila
Project
Manufacturing/Industrial Center Smart Street Non-Motorized Project
Completion and Acceptance
CATEGORY TI Discussion
Mtg Date
Motion
Date 02/02/15
[1 Resolution
Mtg Date
[ Ordinance
Mtg Date
Bid Award
Mtg Date
1-1 Public Hearing
Mtg Date
[ Other
.AftgDate
'
Mtg
SPONSOR fl Council EI Mayor El HR DCD E Finance r---1 Fire IT r---1 P&R LI Police IA PIV
SPONSOR'S The contract with Macnak Construction, LLC of Lakewood, WA is complete for the Tukwila
SUMMARY Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project. This project
installed 5,280 linear feet of bicycle facilities along East Marginal Wy S, Boeing Access Rd
S, and Airport Wy S from SR 599 to the City limits. One change order was issued and under
runs totaled ($39,404.68). Council is being asked to accept and finalize the contract with
Macnak Construction in the amount of $179,694.88.
REVIEWED BY COW Mtg. E CA&P Cmte F&S Cmte
Utilities Cmte r Arts Comm. Parks Comm.
DATE: 01/20/15 COMMITTEE CHAIR: JOE
i4 Transportation
Cmte
E Planning Comm.
DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMVIME
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$179,694.88 $0.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/02/15
MTG. DATE
ATTACHMENTS
02/02/15
Informational Memorandum dated 01/16/15
State of WA Depart of Revenue Notice of Completion 14-125
Minutes from the Transportation Committee meeting of 01/20/15
27
28
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Peter Lau, Senior Program Manager
DATE: January 16, 2015
SUBJECT: Tukwila Manufacturing/Industrial Center Smart Street Non-Motorized Project
Project No. 91310406, Contract No. 14-125
Project Completion and Acceptance
ISSUE
Accept construction contract as complete, and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 14-125 with Macnak Construction, LLC of Lakewood, Washington was
issued on September 15, 2014 for the Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-
Motorized Project. The MIC Smart Street project constructed roughly 5,280 linear feet of bicycle facilities along
East Marginal Way South, South Boeing Access Road, and Airport Way South from SR 599 to the City limits.
The street improvements included pavement and striping removal, shoulder reconstruction, hot mix asphalt
paving, new signage, re-channelization, and striping.
DISCUSSION
The MIC Smart Street Non-Motorized Project was physically completed on October 15, 2014. One change order
was executed for additional quantities of pavement markings that were required to be removed.
FINANCIAL IMPACT
The construction budget for this project was $249,326.90. Unit price under-runs were due to some bid items not
completely utilized during construction. The under-utilized bid items include; unanticipated construction conflict,
flaggers and spotters and property restoration (project was in City right-of-way). No retainage was withheld from the
contractor as the MIC Smart Street Project had $379,292.00 in federal grant funding for design and construction.
Construction Contract Amount
Change Order No, 1
Unit Price Under-runs
Budget with 15% Contingency
Total Contract and Budget
CM Expenses
$216,806.00
$2,293.56
($39,404.68)
0.00
$179,694.88
Budget
$249,326.90
$249,326.90
RECOMMENDATION
The Council is being asked to formally accept this construction contract as complete and authorize the release
of retainage, subject to standard claim and lien release procedures, for the MIC Smart Street Non-Motorized
Project with Macnak Construction, LLC in the final amount of $179,694.88, and to consider this item on the
Consent Agenda at the February 2, 2015 Regular Council Meeting.
Attachment: Notice of Completion
W:IPW Eng1PROJECTSIA- RW & RS Projects\Tukwila MIC Smart Street Non-Motorized Project (91310406)IConstructiondt700 - Post Construction & CloseoutInfo Memo Closeout MIC Smart Street 1-16-15 sb.doc
29
30
Date:
[l Original
[�
�� Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 602 739 651
City of Tukwila
6200 Southcenter Blvd
Tukwila WA 98188
UBI Number: 179 000 208
Assigned o:
Date Assigned:
Notice is hereby iven relative to the completion of contract or project described below
Project Name
Tukwila Mfg/lndustrial Center Smart St Non-Motorized Proj.
Contract Number
#14-125 Project #91310406
Job Order Contracting
El] Yes V No
Description of Work Done/Include Jobsite Address(es)
Construction of roughly 5.280 linear feet of bicycle facilities along East Marginal Way G. Boeing Access Road S. and
Airport Way S from SR 599 to Tukwila city limits. Work included pavement and striping romova|, shoulder
reoons1ruction. HMA, signing, and channelization.
Federally funded transportation project? Sii Yes [l No (if yes, provide Contract Bond Statement below)
Contractor's Name
Macnak Construction, LLC
E-mail Address
www.macnak.com
Affidavit ID*
543318
Contractor Address
2G24112thStG. Suite A-1. Lakewood, VVAQ84Q8
Te
253-212-2378
ephone #
If Retainage is not withheld, please select one of the follo ing and List Surety's Name & Bond Number.
r] Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name: North American Speci a/ty|nauranoeCompony
|
|BondNumber:2185683
Date Work Completed
October 15, 2014
Date Work Accepted
Date Contract Awarded
August 18, 2014
Date Work Commenced
September 15, 2014
Were A ��� ��l
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Contract Amount
Additions (+)
Reductions ( - )
Sub-Total
Amount of Sales Tax
0.0
(If variou rates apply, please send a breakdown
roc.0 ��
n cloyru*�� u'
$ 218.806.00
$ 2,293.56
$ 39'404.68
$ 179,694.88
�
TOTAL $
179,694.88
Liquidated Damages $ 0.00
Amount Disbursed $ 179.694.88
Amount Retained $ 0.00
NOTE: These two totals must be equa
TOTAL $ 170.094.88
Comments:
Note: The Disbursing Officer must submit this completed notic immediately atte acceptance of the work done unde this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all releas certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber
Email Address: umno.jauer@tvxwilawuenv
Department of Revenue
Public Works Section
(360) 704-5650
REV 31 0020e (4/28/14) F2l5-038-000 04-2014
Washington State Deparrment of
Labor & Industries
Contract Release
Title: Fiscal Specialist
Phone Number: 206-433-1871
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wagov
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required)
Affidavid ID*
Advanced Government Services, Inc.
602 304 323
539452
Apply A Line, Inc
600 553 941
543930
Evergreen Concrete Cutting, Inc.
601 605 667
537359
Puget Paving & Construction, Inc.
600 403 309
538973
For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014
32
Transportation Committee Minutes January 20, 2015 - Page 2
C. Supplemental Agreement: Tukwila Urban Center Transit Center Project
Staff is seeking Council approval of Supplemental Agreement No. 1 with AECOM Technical
Services in the amount of $160,090.29 for the Tukwila Urban Center (TUC) Transit Center,
Andover Park West Street and Water Improvement Projects (Transit Center Project). This
supplement will allow AECOM to continue providing construction management services through
the end of February 2015 when construction is expected to be complete. Funds for this
supplement are available from the project's contingency fund. UNANIMOUS APPROVAL.
FORWARD TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
D. Project Completion: Tukwila Manufacturing /Industrial Center Smart Street Non - Motorized
Staff is requesting Council approval of project completion and release of retainage to Macnak
Construction, LLC in the amount of $179,694.88 for the MIC Smart Street Non - Motorized Project.
The project constructed bicycle /street improvements such as pavement and striping removal,
shoulder reconstruction, paving, signage, re- channelization and striping, and was physically
complete on October 15, 2014. One change order was executed for additional pavement
marking removals. The total budget was $249,326.90 UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
III. SCATBd
Councilmember Hougardy noted that she plans to continue as the Council representative on SCATBd
for 2015 and will represent the City's position on key topics such as a future Boeing Access Road light
rail station.
IV. MISCELLANEOUS
Committee member Duffie requested that staff assist a resident seeking information regarding an
accident that occurred in SeaTac at the intersection of South 154th and Tukwila International
Boulevard.
Staff distributed a draft copy of the 2015 Transportation Committee Work Plan and indicated that
further discussion would be held at the February 9 Committee of the Whole meeting.
Meeting adjourned at 6:03 p.m.
Next meeting: Tuesday, February 17, 2015
). Committee Chair Approval
Minuf s by LH, Reviewed by GL
33
34
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
02/02/15
SH
Ma or review
4i
Council review
ITEM INFORMATION
ITEM No.
4.F.
35
STAll SPONSOR: STACY HANSEN
ORIGINAL AGENDA DATE: 2-2-15
AGENDA ITEM TITLE Human Services Contracts over $40,000
CATEGORY Discussion
Mtg Date
z Motion
Mtg Date 2/2/15
0 Resolution
Mfg Date
[ Ordinance
Mtg Date
L Bid Award
Mtg Date
Public Hearing
Mtg Date
[7 Other
Mtg Date
SPONSOR P Council
E 1-/R E DCD P Finance Fire IT P P &R Police L PW
Mayor
SPONSOR'S Council needs to approve contracts over $40,000. Six human services contracts require
SUMMARY approval by Council. The contract awards were approved in the 2015 budget cycle.
REVIEWED BY E COW Mtg. Z CA&P Cmte F&S Cmte Transportation Cmte
E Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 01/26/15 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Human Services (Mayor's Office)
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURI: REQUIRID AMOUNT BUDGETED APPROPRIATION REQUIRED
$397,184 $397,184 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
2-2-15
Informational Memorandum dated 1-6-15
Human Services Contracts
Minutes from the Community Affairs and Parks Committee Meeting of 1/26/15
35
36
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
City Council
FROM: Stacy Hansen, Human Service Coordinator
DATE: January 6, 2015
SUBJECT: Human Services Contracts over $40,000
ISSUE
All contracts over $40,000 need Council authorization for Mayor's signature. The contracts that are
currently ready for approval include Renton Area Youth Services School Based Counseling,
Renton Area Youth and Family Services Substance Abuse, Refugee Women's Alliance, Multi -
Service Center Financial Assistance, Institute for Family Development (PACT) and Tukwila Pantry.
DISCUSSION
These contracts are executed in conjunction with our biennial budget for a two -year period, and the
funding has been approved as part of the larger Human Services budget for 2015 -2016. The name
and the amount of the contracts are as follows: (Dollar amounts in parenthesis are for the two year
duration of the contract. Total amount for all six contracts, for both years = $397,184)
Renton Area Youth Services — Substance Abuse /Mental Health - $31,330 per year
($62,660) for 2015 and 2016.
Renton Area Youth Services — RAYS school Based Counseling - $55,092 per year
($110,184) for 2015 and 2016.
Refugee Women's Alliance - Family Support & Case management - $21,200 per year
($42,400) for 2015 and 2016.
Multi- Service Center — Emergency Assistance Program - $45,000 per year ($90,000)
for 2015 and 2016.
Institute for Family Development — PACT - $21,600 per year ($43,200) for 2015 and 2016.
Tukwila Pantry — Food Bank - $24,370 per year ($48,740) for 2015 and 2016.
RECOMMENDATION
We are asking that these contracts be forwarded to the February 2, 2015 Consent agenda.
ATTACHMENTS
Contracts for Renton Area Youth Services programs, Refugee Women's Alliance, Multi- Service
Center, Institute for Family Development and Tukwila Pantry.
37
38
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family
Services, hereinafter referred to as "the Contractor," whose principal office is located at PO Box 1510,
Renton, WA 98057.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $31,330.00 in 2015 and $31,330.00 in 2016.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2015, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
39
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products- completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 2012 Page 2 of 6
40
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant
for employment, or any person seeking the services of the Contractor to be provided under this
Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or
presence of any sensory, mental or physical handicap.
CA Revised 2012 Page 3 of 6
41
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20 .
CITY OF TUKWILA CONTRACTOR
Mayor
By:
Printed Name and Title:
Address:
Attest /Authenticated: Approved as to Form:
City Clerk Office of the City Attorney
CA Revised 2012
42
Page 4 of 6
EXHIBIT A 2015 -2016
Renton Area Youth and Family Services - Substance Abuse/ Mental Health
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the
City of Tukwila, under the City's Human Services program, substance abuse and mental health services
to 28 high school students in the Tukwila school district.
1st Quarter
• Serve 8 unduplicated Tukwila residents
• Provide 120 hours of youth treatment, case management, assessment, and groups
• Report number of non - Medicaid residents /hours
• Include Tukwila specific narrative
2nd Quarter
• Serve 7 unduplicated Tukwila residents
• Provide 110 hours of youth treatment, case management, assessment and groups
• Report number of non - Medicaid residents /hours
• Include Tukwila specific narrative
3rd Quarter
• Serve 6 unduplicated Tukwila residents
• Provide 52 hours of youth treatment, case management, assessment and groups
• Report number of non - Medicaid residents /hours
• Include Tukwila specific narrative
4th Quarter
• Serve 7 unduplicated Tukwila residents
• Provide 110 hours of youth treatment, case management, assessment, and groups
• Report number of non - Medicaid residents /hours
• Include Tukwila specific narrative
• Submit demographics
• Submit outcome
Funds will be used to pay for personnel.
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance.
The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If
the Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100 %. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability
to meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Manager.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency
services, such eligibility to require residence within the City, and shall provide services under this
Agreement only to eligible applicants.
CA Revised 2012 Page 5 of 6
43
EXHIBIT B
OPERATING BUDGET FOR 2013 -2014
PLANNED QUARTERLY EXPENDITURES
Month
Expenditures
3
6 9 12 Total
$31,330.00
Monthly request: January thru November $2,610.83 per month
December request: $2,610.87
CA Revised 2012 Page 6 of 6
44
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family
Services, hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 1510,
Renton, WA 98057.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $55,092.00 for 2015 and $55,092.00 for 2016.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2015, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
45
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1 -2013 Page 2 of 6
46
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1 -2013 Page 3 of 6
47
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20 .
CITY OF TUKWILA CONTRACTOR
Mayor, Jim Haggerton
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
By:
Printed Name and Title:
Address:
CA Revised 1 -2013 Page 4 of 6
48
EXHIBIT A 2015 -2016
Renton Area Youth and Family Services — Mental Health Counseling
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City
of Tukwila, under the City's Human Services program, school -based mental health services in all Tukwila
schools. Therapist will work with students and their family members to address a variety of emotional
and behavioral issues.
1st Quarter
• Serve 41 unduplicated Tukwila residents
• Provide 792 hours of counseling /case management /groups
• Report number of non- Medicaid clients /hours
• Include Tukwila specific narrative
2nd Quarter
• Serve 25 unduplicated Tukwila residents
• Provide 484 hours of counseling /case management /groups
• Report number of non - Medicaid clients /hours
• Include Tukwila specific narrative
3rd Quarter
• Serve 14 unduplicated Tukwila residents
• Provide 330 hours of counseling /case management /groups
• Report number of non - Medicaid residents /hours
• Include Tukwila specific narrative
4th Quarter
• Serve 30 unduplicated Tukwila residents
• Provide 594 hours of counseling /case management/ groups
• Report number of non - Medicaid residents /hours
• Include Tukwila specific narrative
• Submit demographics
• Submit outcomes
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The
Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency
does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced
by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at
100 %. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances
beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown
reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human
Services Manager.
Funds will be used to pay for operating costs.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such
eligibility to require residence within the City, and shall provide services under this Agreement only to eligible
applicants.
CA Revised 1 -2013 Page 5 of 6
49
EXHIBIT B
OPERATING BUDGET FOR 2015 -2016
PLANNED MONTHLY EXPENDITURES
Quarterly
1,2,3,4,5,6,7,8,9,10,11,12 Total Expenditures: $55,092.00
To be billed at $4,591.00 per month not to exceed $55,092.00 annually.
CA Revised 1 -2013
50
Page 6 of 6
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Contract Number:
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Refugee Women's Alliance,
hereinafter referred to as "the Contractor," whose principal office is located at 4008 Martin Luther King
Jr. Way S., Seattle, WA 98108.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $21,200.00 for 2015 or $21,200.00 for 2016.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2015, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
51
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1 -2013 Page 2 of 6
52
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1 -2013 Page 3 of 6
53
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20 .
CITY OF TUKWILA CONTRACTOR
Mayor, Jim Haggerton
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1 -2013
54
By:
Printed Name and Title:
Address:
Page 4 of 6
EXHIBIT A 2015 -2016
ReWA - Case Management and Financial Assistance
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of
the City of Tukwila, under the City's Human Services program, case management support
services and emergency financial assistance to prevent utility shut -off and eviction.
1st Quarter
• Serve 10 Tukwila residents
• Provide 75 hours of case management
• Include Tukwila specific narrative
2nd Quarter
• Serve 10 Tukwila residents
• Provide 75 hours of case management
• Include Tukwila specific narrative
3rd Quarter
• Serve 10 Tukwila residents
• Provide 74 hours of case management
• Include Tukwila specific narrative
4th Quarter
• Serve 10 Tukwila residents
• Provide 74 hours of case management
• Include Tukwila specific narrative
• Submit demographics
• Submit outcomes, results
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract
performance. The Agency will be expected to meet at least 90% of the performance goals
(outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment
for services rendered under the agreement will be reduced by the number of percentage points
below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100 %. Any
exceptions must be negotiated with the City. Exceptions may be made in cases where
circumstances beyond the Agency's control impact their ability to meet their service unit goals
and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are
made at the discretion of the City's Human Services Manager.
Funds will be used to pay for personnel/ operating costs ($11,200) and direct financial assistance
($10,000) to clients.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency
services, such eligibility to require residence within the City, and shall provide services under
this Agreement only to eligible applicants.
CA Revised 1 -2013 Page 5 of 6
55
EXHIBIT B
OPERATING BUDGET FOR 2015 -2016
PLANNED QUARTERLY EXPENDITURES
Month
Expenditures
3
6 9 12 Total
Administrative $2800.00
$2800.00
$2800.00 $2800.00 $11,200.00
Direct Assistance billed as used for direct financial assistance to Tukwila residents
Total annual contract amount not to exceed
Administrative costs = $11, 200.00 to be billed at $2800.00 per quarter
Direct Assistance costs = $10,000.00 to be billed as used not to exceed $10,000.00 in a calendar year.
$10,000.00
$21,200.00
CA Revised 1 -2013 Page 6 of 6
56
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Multi Service Center, hereinafter
referred to as "the Contractor," whose principal office is located at PO Box 23699, 1200 S. 336th St.,
Federal Way, WA 98093.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $45,000.00 for 2015 or $45,000.00 for 2016.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2015, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
57
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1 -2013 Page 2 of 6
58
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1 -2013 Page 3 of 6
59
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20 .
CITY OF TUKWILA CONTRACTOR
Mayor, Jim Haggerton
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1 -2013
60
By:
Printed Name and Title:
Address:
Page 4 of 6
EXHIBIT A 2015 -2016
Multi - Service Center - Emergency Financial Assistance
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of
the City of Tukwila, under the City's Human Services program, direct financial (paid to
provider) assistance for eviction prevention, utilities, water, sewer bills to help Tukwila
residents maintain their housing.
1st Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
2nd Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
3rd Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
4th Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
• Submit demographics
• Submit outcomes, indicators and results
Funds will be used to pay for direct financial assistance (66% = $29,700) and (34% _ $15,300)
administrative costs.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency
services, such eligibility to require residence within the City, and shall provide services under
this Agreement only to eligible applicants.
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract
performance. The Agency will be expected to meet at least 90% of the performance goals
(outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment
for services rendered under the agreement will be reduced by the number of percentage points
below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100 %. Any
exceptions must be negotiated with the City. Exceptions may be made in cases where
circumstances beyond the Agency's control impact their ability to meet their service unit goals
and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are
made at the discretion of the City's Human Services Manager.
CA Revised 1 -2013 Page 5 of 6
61
EXHIBIT B
OPERATING BUDGET FOR 2015 -2016
PLANNED MONTHLY EXPENDITURES
Monthly 1, 2, 3, 4, 5, 6, 7, 8, 9,10,11,12 Total Expenditures $45,000.00 annually
Funds will be used to pay for:
Direct financial assistance: (66% = $29,700) = approximately $2475.00 per month
Administrative costs: (34% = $15,300) _ $1275.00 per month
CA Revised 1 -2013
62
Page 6 of 6
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Institute for Family Development=
hereinafter referred to as "the Contractor," whose principal office is located at 34004 16t Ave. S., Suite,
200, Federal Way, WA 98003.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $21,600.00 for 2015 and $21,600.00 for 2016.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2015, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
63
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1 -2013 Page 2 of 6
64
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1 -2013 Page 3 of 6
65
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20 .
CITY OF TUKWILA CONTRACTOR
Mayor, Jim Haggerton
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1 -2013
66
By:
Printed Name and Title:
Address:
Page 4 of 6
EXHIBIT A 2015 -2016
Institute for Family Development - PACT (Parents & Children Together)
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the
City of Tukwila, under the City's Human Services program, an in -home counseling (including
interpretation service hours), skill building and support to high -risk, low - income families not engaged
in Children's Protective Services.
1st Quarter
• Serve 3 unduplicated Tukwila households
• Provide 135 hours of counseling, interpreting, case management
• Report number of duplicated individuals served in narrative
• Include Tukwila specific narrative
2nd Quarter
• Serve 2 unduplicated Tukwila households
• Provide 90 hours of counseling, interpreting, case management
• Report number of duplicated individuals served in narrative
• Include Tukwila specific narrative
3rd Quarter
• Serve 1 unduplicated Tukwila household
• Provide 45 hours of counseling, interpreting, case management
• Report number of duplicated individuals served in narrative
• Include Tukwila specific narrative
4th Quarter
• Serve 2 unduplicated Tukwila households
• Provide 90 hours of counseling, interpreting, case management
• Report number of duplicated individuals served in narrative
• Include Tukwila specific narrative
• Submit demographics
• Submit outcome data
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance.
The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If
the Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100 %. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability
to meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Manager.
Funds will be used to pay for operating costs.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency
services, such eligibility to require residence within the City, and shall provide services under this
Agreement only to eligible applicants.
CA Revised 1 -2013 Page 5 of 6
67
EXHIBIT B
OPERATING BUDGET FOR 2015 -2016
PLANNED QUARTERLY EXPENDITURES
Quarterly
Expenditures
3
6 9 12 Total
To be billed $5,400.00 per quarter not to exceed $21,600.00 annually.
CA Revised 1 -2013
68
Page 6 of 6
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Tukwila Pantry, hereinafter referred
to as "the Contractor," whose principal office is located at 3118 S. 140th St., Tukwila, WA 98168.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $24,370.00 for 2015 or $24,370 for 2016.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2015, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
69
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1 -2013 Page 2 of 6
70
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1 -2013 Page 3 of 6
71
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20 .
CITY OF TUKWILA CONTRACTOR
Mayor, Jim Haggerton
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1 -2013
72
By:
Printed Name and Title:
Address:
Page 4 of 6
EXHIBIT A 2015 -2016
Tukwila Pantry — Food Bank
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of
Tukwila, under the City's Human Services program, basic food items to prevent nutritional /food insecurity.
1st Quarter
• Report number of unduplicated residents served
• Report number of food bags distributed
• Report pounds of food distributed
• Submit quarterly budget sheet
• Submit Tukwila specific narrative
2nd Quarter
• Report number of unduplicated residents served
• Report number of food bags distributed
• Report pounds of food distributed
• Submit quarterly budget sheet
• Submit Tukwila specific narrative
3rd Quarter
• Report number of unduplicated residents served
• Report number of food bags distributed
• Report pounds of food distributed
• Submit quarterly budget sheet
• Submit Tukwila specific narrative
4th Quarter
• Report number of unduplicated residents served
• Report number of food bags distributed
• Report pounds of food distributed
• Submit quarterly budget sheet
• Submit Tukwila specific narrative
• Submit outcome, indicators and results
• Submit demographics
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The
Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency
does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced
by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at
100 %. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances
beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown
reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human
Services Manager.
Funds will be used to pay for operating costs.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such
eligibility to require residence within the City, and shall provide services under this Agreement only to eligible
applicants.
CA Revised 1 -2013 Page 5 of 6
73
EXHIBIT B
OPERATING BUDGET FOR 2015 -2016
PLANNED QUARTERLY EXPENDITURES
Quarterly
Expenditures
3
6 9 12 Total
To be billed at $6,092.50 per quarter, not to exceed $24,370 annually.
CA Revised 1 -2013
74
Page 6 of 6
City of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes
January 26, 2015 – 5:30 p.m. – Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Kate Kruller (Absent: Dennis Robertson, Allan Ekberg)
Staff: Rick Still, Brandon Miles, Stacy Hansen, Ryan Larson, Rachel Bianchi,
Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. 2015 -2016 Human Services Contracts
Staff is seeking Council approval of six two -year human services contracts for a variety of social
services as outlined below. Funding for these was approved by the City Council through the
2015 -2016 Biennial Budget as part of the Human Services Departmental proposal.
• Renton Area Youth Services – Substance Abuse /Mental Health: Two year total $62,660
• Renton Area Youth Services – RAYS School Based Counseling: Two year total $110,184
• Refugee Women's Alliance – Family Support & Case Management: Two year total
$42,400
• Multi- Service Center – Emergency Assistance Program: Two year total $90,000
• Institutefor Family Development —Pact: Two year total $43,200
• Tukwila Pantry – Food Bank: Two year total $48,740
Staff clarified for the Committee that Tukwila students in other school districts are able to take
advantage of similar programs through their district. UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
The Committee agreed to consider the Resolution relating to the Chinook Wind Project as the next
item of business.
B. Resolution: Site Acquisition for the Chinook Wind Project
Staff is seeking Council approval of a resolution that would accept the Chinook Wind Site from
King County at no cost following successful acquisition by King County. The County has
entered into a purchase and sale agreement with the owner of the Sleeping Tiger properties to
acquire the site, located between Tukwila International Boulevard and the expanded Duwamish
Gardens project.. The purchase and sale agreement includes several contingencies that must
be resolved by February 22, 2015, including obtaining Tukwila's commitment to accept the site.
The County's interest stems from their the need to provide mitigation sites and a desire for
additional salmon habitat in the area. An environmental assessment and cultural resources
review are currently underway. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 9,
2015 COMMITTEE OF THE WHOLE.
75
76
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
02/02/15
RF
Ma or review
Council review
INFORMATION
ITEM No.
4.G.
77
S' I; SPONSOR: JACK PACE
ORIGINAL AGENDA DATE: 02/2/15
AGENDA ITEM TITLE Recycling Grant -- Interagency agreement
CAt i GORY Discussion
Mts Date
Motion
Date 02/02/15
(- Resolution
Mtg Date
Ordinance
Mtg Date
n Bid Award
Mtg Date
Public Hearing
Mtg Date
n Other
Mfg Date
►1
Mtg
SPONSOR Council I Mayor _ HR
Finance I 'Fire IT P &R I- Police ( I Pr-
►1 DCD
SPONSOR'S Tukwila has received a grant for $78, 177 from the King County Solid waste Division to
SUMMARY implement Tukwila's Recycling Program to assist residents and businesses from 01/1/15
through 12/31/16.
The City Council is requested to authorize the Mayor to sign an interagency agreement
with the King County Solid Waste Division so that the City can receive the Waste
Reduction /Recvclina (WRR) arant.
RFA'rEwED BY
I COW Mtg.
_ CA &P Cmte _ F &S Cmte fl Transportation Cmte
Cmte Arts Comm. [1 Parks Comm. _ Planning Comm.
COMMITTEE CHAIR: QUINN
Utilities
DATE:
RECOMMENDATIONS:
SPONSOR /ADMIN.
COMMITTEE
Department of Community Development
Forward to Regular Meeting consent agenda
COST IMPACT / FUND SOURCE
EXPENDPIURI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $78, 177 $
Fund Source: KING COUNTY SOLID WASTE DIVISION
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/2/15
MTG. DATE
ATTACHMENTS
02/2/15
Informational Memorandum dated 1/20/15
Interagency agreement with King County Solid Waste Division
Minutes from the Utilities Committee Meeting dated 1/26/15
77
78
qp*
Irgtio
T{):
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Tukwila City Council
FROM: Jack Pace, Community Development Director
BY: Rebecca Fox, Senior Planner
DATE: January 20, 2015
SUBJECT: 2015-2016 Recycling Grant
ISSUE
Council approval is required to authorize the Mayor to sign an Interagency Agreement to accept
$78, 177 in grant funding that King County Solid Waste Division has awarded to the Tukwila
Recycling Program.
BACKGROUND
Tukwila has received a Waste Reduction/Recycling (WRR) grant from King County Solid Waste
to support the Recycling Program's work from January 1, 2015 through December31, 2016. A
signed agreement is required in order to receive the funds.
Tukwila's Recycling Assistance Program operates exclusively through grant funding, without
City of Tukwila General Fund or Utility Fund monies used. Tukwila has received the WAR grant
for a number of years through a formula based on its population and employment. TheVVRR
grant provides part of DCD's budget and is regularly included in the City's overall budget.
DISCUSSION
Waste Reduction/Recycling Grant (W/RR)
The Waste Reduction/Recycling grant from the King County Solid Waste division totals $78, 177
for the 24 month grant period. (attached) A portion of the WAR grant funds will be used to
provide the required 25% match for the Coordinated Prevention Grant (CPG) grant from the
Washington Department of Ecology. VVRR grant funds are allocated as follows:
• Non-residential Recycling—$47, 177
The bulk of the grant will assist Tukwila businesses on-site or through other methods as
they reduce waste, start or improve recycling programs, purchase recycled products, and
use sustainable business practices. Staff will work focus on sites with property managers
and multiple tenants, including some multi-family sites. We will also work with City of
Tukwila facilities and purchasing. Funding will support consultant assistance, Department of
Community Development staff hours, printed materials such a resource guide sent to all
businesses with their business license renewal, support materials such as special collection
containers and bags.
• Special Residential .500
Funds will be used to support events in Spring, 2015 and 2016 to collect secondary
recyclables (i.e. "hard-to-recycle" goods such as i.e. tires, sinks, furniture, bulky yard debris,
etc.) from Tukwila and King County residents.
Rf nAGnANTS-2015-2016—WnRV] |itiooCoae—n.ur.1sVWRmmom*mv.doc 01/13/2014
INFORMATIONAL MEMO
Page 2
• Residential -- $15,500
The Recycling Program will purchase recycled plastic rain barrels and/or compost bins and
distribute them to residents at reduced cost during the Residential Collection Event. The
Recycling Program will also conduct the annual Tukwila Community Garage Sale to
encourage reuse and recycling among residents.
• Sustainable Policy and Code Review and De mnt--$2'000
Department of Community Development staf will do background work to review and update
certain policies and codes to enhance sustainability efforts. Topics may include a "Green
Building Code," and urban forestry/tree protection.
• Rain and 000
The Recycling Program will work with the Public Works Department to develop and install
educational signage at three rain gardens to be located within the Duwamish Gardens
project.
RECOMMENDATION
Forward this item directly to the Consent Agenda of the February 2, 2015 Regular Meeting.
This action will authorize the Mayor to sign an Interagency Agreement with the King County
Solid Waste Division and accept grant funding for Tukwila's Recycling Assistance Program
through December 31, 2016.
Attachments:
• Interagency agreement with King County
• CAS form
RfC:\Users\susan\AppData\Local\Microsoft\Windows\Temporary Internet 15-2016—WnRinfo
memo.doc 01/20/2015
80
CONTRACT # 5728430
INTERAGENCY AGREEMENT FOR 2015 and 2016
Between
KING COUNTY and the CITY OF TUKWILA
This two -year Interagency Agreement "Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Tukwila, a municipal corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
PREAMBLE
King County and the City of Tukwila adopted the 2001 King County Comprehensive Solid Waste
Management Plan, which includes waste reduction and recycling goals. In order to help meet these
goals, the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King County Comprehensive Solid Waste Management
Plan. This program provides funding to further the development and /or enhancement of local waste
reduction and recycling projects and for broader resource conservation projects that integrate with waste
reduction and recycling programs and services. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms are discussed in the Grant
Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the
budget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Tukwila by the County for waste reduction and recycling programs and/or services as outlined in
the scope of work and budget attached as Exhibit A.
81
II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and /or services'as outlined in Exhibit A. The total
amount of funds available from this grant in 2015 and 2016 shall not exceed $78,178.
2. This Agreement provides for distribution of 2015 and 2016 grant funds to the City. However,
grant funds are not available until January 1, 2015.
3. During this two -year grant program, the City will submit a minimum of two, but no more than
eight, progress reports to the County in a form approved by the County. Reports must be signed
by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with either copies of invoices for each expenditure for which
reimbursement is requested or a financial statement, prepared by the City's finance
department, that includes vendor name, description of service, date of service, date paid
and check number.
If the City chooses to submit up to the maximum of eight (8) progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County on the last day
of the month following the end of each quarter - April 30, July 30, October'31, January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31, 2017.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County by January 31,
2016 and March 31, 2017.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2016 and January 2017, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six months of completion of the project(s) outlined in the scope of work, but no later
than June 30, 2017.
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5. If the City accepts funding through this grant program for the provision of Waste Reduction and
Recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, rules and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award or contracting
process.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
8. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County
and/or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2019.
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12. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and /or "text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and /or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the piece.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the carrier routes provided by King County. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. The City understands that funding for recycling collection events for adjacent areas of
unincorporated King County will be allocated on a yearly basis subject to the King County
Council's yearly budget approval process.
17. This project shall be administered by Rebecca Fox, City of Tukwila Senior Planner, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of $5,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2. The City of Tukwila's budgeted grant funds for 2015 -2016 are $78,178.
3. Within forty -five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Tukwila" and/or "text provided courtesy of the City of Tukwila."
5. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Morgan John, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2015 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2015 and shall terminate on
June 30, 2017. The City shall not incur any new charges after December 31, 2016. However, if
execution by either Party does not occur until after January 1, 2015, this Agreement allows for
disbursement of grant funds to the City for County- approved programs initiated between January 1, 2015
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and /or
failure to provide grant related reports /invoices /statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and /or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and /or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims ")
brought against the County arising out of or incident to the City's execution of, performance of or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and /or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a $2,000,000 aggregate shall apply. Any deductible or self - insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self - insured
for any of the above insurance requirements, a written acknowledgement of self - insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement /certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
If to the City:
Morgan John, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104 -3855
Rebecca Fox, Senior Planner, or a provided designee
City of Tukwila
6300 Southcenter Boulevard
Tukwila, WA 98188
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
C
(Title)
King County
BY
Pat D. McLaughlin, Director
Solid Waste Division
For Dow Constantine, King County Executive
Date Date
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
Scope of Work
A. Basic Information
1. City of Tukwila
2. Waste Reduction and Recycling (WRR) grant program
3. Rebecca Fox, Senior Planner
City of Tukwila
6300 South center Boulevard
Tukwila, WA 98188
206 -431 -3683 (phone)
206 - 431 -3665 (fax)
rebecca.fox @tukwilawa.gov
4. The City of Tukwila will work with a consultant to implement a business and multi - family
recycling assistance program for 2015 -2016. We plan to use Olympic Environmental
Resources to operate our Special Recycling Event. The WRR grant will also fund labor
costs for Tukwila staff that work on and manage all WRR- funded programs and tasks.
5. Budget:
TOTAL BUDGET= $78, 177, including:
• Special Recycling Collection — $4,500 (CPG match)
• Commercial Recycling - -$ 47,177 (includes CPG match)
• Residential Recycling -- $15, 500
• Sustainable Code Development -- $4,000
Rain Garden and Compost Garden - -$10, 000
B.Scope of Work
1. Task One: Tukwila Residential Recycling Collection Events (RCE)
a. Schedule — Spring, 2015 and 2016
b. Program /Project Specifics
1) Project Activities
• Two Residential Collection Event for secondary /hard to recycle materials,
including:
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
• Appliances
• Refrigerators and Freezers*
• Ferrous Metals
• Non - ferrous Metals
• Tires*
• Mattresses
• Styrofoam
• Lead Acid Batteries
• Household Batteries
• Porcelain Toilets and Sinks+
• Propane Tanks*
• Cardboard
• Reusable Household Goods
• Textiles
• Used Motor Oil
• Used Motor Oil Filters
• Used Antifreeze
• Used Petroleum Based Products
• Electronic Equipment
( *User fees apply)
• The following educational materials will be distributed:
• Information on City Recycling Programs
• Local Hazardous Waste Management Plan Educational Materials
produced by King County Department of Natural Resources
• Other educational materials as appropriate.
• Event promotional methods
• Promotional flyer mailed directly to Tukwila residents, and placed in info
stands at City Hall sites and Tukwila Community Center.
• Notices on Tukwila's website, social media and cable channel (if
available), and "Tukwila Reporter" community newspaper
• King County Solid Waste Division Promotional Activities.
• Event staffing: Key personnel will include City staff, consultant staff, and
volunteers. Experienced qualified individuals will fill the event greeter,
education personnel, and traffic control personnel positions.
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
2) Evaluation:
• Number of vehicles attending
• Volume of each material collected
• Event cost by budget category
• Graphic or tabular comparison of 2015 and 2016 volumes and vehicles with
prior years' events
3) Budget: $4, 500
Approximately one -half of the funds will be used for events in 2015 and 2016.
Total WRR funds will be used for:
• Management /Staffing *, Graphics (approximately $2,000);
• Collect scrap metal /appliances (approximately $500);
• Collect tires (approximately $1000);
• Styrofoam (approximately $500); and
• Other expenses, such as rentals, event supplies (approximately $500).
WRR funds will provide the 25% required match for the State of Washington
Department of Ecology's Coordinated Prevention Grant, which will fund the
remaining 75% of the Recycling Program's portion of event. Funding also comes
from the Tukwila Fire Department and the Local Hazardous Waste Management
Program
*Hourly rates for consultant staff are as follows: Project Manager - $70.00 and Event
Staff - $55.00.
Budget Summary
Project
2015 -2016
2015
2016
Task 1:
Residential
Collection
Event
$4,500
(Used as CPG
match)
$2,250
(Used
match)
as
CPG
$2,250
(Used
match)
as
CPG
Management/
Staffing/
Graphics
• $2,000
$1,000
$1,000
Collecting
materials
• $2,000
$1,000
$1,000
Other Expenses
• $500
$250
$250
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
E) Task Performance Objectives:
The City plans to send out approximately 9, 500 promotional flyers to Tukwila
households per event and publicize the event through King County promotional
activities, including County websites and telephone assistance. The City of Tukwila's
population is approximately 19, 200.
By collecting these materials, they will be diverted from the waste stream and
processed for recycling and reuse. The event will also provide an opportunity to
recycle moderate risk waste. The King County Health Department, the City of
Tukwila, and Washington State Department of Ecology will pay for event expenses
as well.
F) Task Impact Objectives:
By hosting Recycling Collection Events, Tukwila can reduce the amount of recyclable
material going to the local landfill. Based on prior residential collection events, the
City expects that approximately 350 to 450 households will actively participate each
year. This is expected to result in approximately 20 -26 tons diverted from the local
waste stream during each yearly- event.
In addition to diverting materials from the City waste stream, attracting residents to
events provides an opportunity to demonstrate the range of recycling opportunities
and enhance the knowledge of residents regarding recyclable materials.
2. Task Two: Commercial /Multi - Family Recycling
a. Project Manager:
Rebecca Fox, Senior Planner
b. Consultant
The City of Tukwila will work with a consultant /recycling technical assistance
specialist.
c. Schedule
First quarter, 2015 — December 31, 2016
d. Goals
• Increase awareness among Tukwila businesses of the benefits of recycling and the
technical assistance which the City offers.
• Increase awareness of and support for product stewardship.
• Work with businesses and multi - family complexes to sign up for recycling services,
including the free recycling services offered via contract with Waste Management, and
to down -size garbage service in order to save money and /or be more environmentally
friendly.
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
• Expand the number of businesses and multi - family complexes who sign up for recycling
and ultimately improve waste diversion.
• Reduce waste produced by businesses, and ensure that businesses are recycling the
correct items onsite, and bringing other items, such as computers, to proper recycling
facilities.
e. Program /Project Specifics
1) Performance Objectives:
• Business Outreach /Technical Assistance
The City of Tukwila will provide technical assistance to help businesses, including City of Tukwila
facilities and some multi- family complexes, start or improve recycling programs, waste
prevention and purchase of recycled products either by e-mail, telephone, mail or on -site visits.
City of Tukwila staff, assisted by a Business Recycling and Waste Prevention Specialist
(consultant to the City of Tukwila) will respond when individual businesses, multi- tenant
properties and property managers request assistance. We expect to generate requests for
recycling assistance by providing information about business recycling services on the City of
Tukwila's website, and by including information about City - sponsored recycling programs in the
"Tukwila Reporter," and with business license mailings. We will send targeted postcards (and
emails as possible) to Tukwila businesses, advising them of free recycling service and technical
assistance. We will offer free desk -side recycling containers made of recycled plastic as an
incentive to businesses that start or improve recycling/waste reduction /stewardship programs..
We will strive to improve recycling, waste reduction and environmentally - preferable purchasing
practices at City of Tukwila facilities, and at City- sponsored events for the public.
We will highlight outstanding business recycling programs throughout Tukwila through "Tukwila
Greenworks" and "Tukwila Business Recycler of the Year" programs. If other opportunities
arise, we will adjust the work plan for greatest effectiveness. Timely, scheduled telephone
follow -up will be provided to all businesses reached for technical assistance either by the staff
project manager or the consultant.
We will assist businesses with recycling, waste prevention and purchasing of recycled content
goods, and, when possible, also furnish information about product stewardship, and conserving
other resources used in typical business activities. We will give them information about recycling
onsite, as well as proper offsite disposal /recycling of electronics and mercury bulbs. By contacting
companies directly with individualized information we hope to prepare and motivate businesses to
change and improve their solid waste behaviors.
Tukwila's solid waste contract with Waste Management includes embedded commercial
recycling. We will work with Waste Management and other recycling companies to increase
signups. We will continue to coordinate with King County's Business Recycling Program by
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
working with any Tukwila business that is referred to us, and to participate in the Solid Waste
Division's industry- , topic -, or area- specific campaigns.
Promotion /Education
We plan to promote non - residential recycling and waste prevention by through a variety of
activities, including a selection of the following:
• Recycling information on Tukwila's website
• Informational materials promoting non - residential recycling and proper disposal of
electronics, mercury bulbs, other hazardous materials.
• "Tukwila Green Works" program to recognize outstanding business performance.
• "Tukwila Business Recycler of the Year" award to stimulate interest in recycling
• Purchase, distribute additional recycled content promotional materials (i.e. pens, pencils)
• Update and distribute "Tukwila Business Recycling Guide" with business license renewals
and to individual businesses in 2015 and 2016.
• Purchase and distribute desk side recycling containers free of charge as an incentive for
businesses to begin or upgrade recycling programs.
• Materials, such as in -unit collection bags or educational flyers, may be purchased for multi-
family complexes
• Bill inserts
We will coordinate our promotion /education activities with King County's resources and
programs as appropriate.
2) Objectives:
• Distribute at approximately 4,000 "Tukwila Business Recycler" pamphlets directly to Tukwila
companies via business license renewal mailings to give information about recycling
resources and generate requests for technical assistance.
• Assistance to at least 50 businesses, including at least 20 on -site visits
f. Evaluation
• Follow -up with selected businesses and /or multi- family complexes to see if they have
implemented program changes and to determine which assistance measures were the most
helpful in changing recycling- related behaviors
• Keep data including:
the number of businesses and /or complexes assisted
type of assistance provided (mail, e-mail, on -site, other)
a list of business names, addresses, contact persons, and telephone numbers
(and other business data) for the businesses assisted;
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
g. Budget
2015/2016 Budget
Project
Total
2015
2016
Task 2:
Commercial/
Multi - Family
assistance
TOTAL
$47, 177
$23, 588.5
$23, 588.5
Consultant
(includes CPG
match)
31, 177
$15, 885
$15, 885
Staff /admin.
$5,000
$2,500
$2,500
Supplies/
Materials
(containers,
bags)
$7, 000
$3, 500
$3, 500
Printing/
Mailing
$4,000
$2,000
$2,000
(Approximately $3,700 CPG match for 1/1/15 through 6/30/15, and $3,700 from 1/1/16
through 6/30/16. During the period 7/1/15 through 12/31/15 and 7/1/16 through 12/31/16, it
is expected that WRR funds will be used exclusive of CPG funding.)
3. Task Three: Residential Programs
Subtask 1. Rain Barrels and Compost Bins
Project Manager: Rebecca Fox
a. Consultant: We will work with Olympic Environmental Resources to distribute rain
barrels and /or compost bins during RCEs.
b. Schedule :
Subtask 1: Rain Barrels or /or home compost bins to be sold in 2015 and 2016
Subtask 2: Support for residential reuse, recycling and waste prevention through
events and information, such as the Tukwila Community Garage Sale and
website updates.
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CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
c. Goals :
Task 3 -A:
• Rain Barrels: Encourage greater awareness and use of water conservation and
and green gardening strategies by (single- family) Tukwila residents
• Help home gardeners to acquire and use recycled- content gardening equipment
(i.e. recycled plastic rain barrels)
Task 3 -B: Community Garage Sale:
• Support recycling and reuse of household goods by supporting an event, such
as the community -wide "garage sale" for Tukwila residents, and updating
recycling information on the City of Tukwila website.
e. Program /Project Specifics
Background /History
Task 3A: Rain barrels and compost bins are popular green gardening products
for Tukwila residents. In prior years, the City has offered rain barrels and compost bins
for residents at significant subsidy. Each item has been well- received, and has increased
composting (compost bins) or water conserving (rain barrel) behaviors among Tukwila
residents, as well as awareness of recycled content goods. This project will make it
easier for Tukwila residents to buy and use recycled - content rain barrels, and compost
bins in order to conserve water, and practice other green gardening activities.
Grant funds will be used to buy barrels and /or bins, and work with a contractor to sell
the barrels and /or bins at the annual RCE.
Task 3B: WRR funds will support Tukwila's recycling and reuse - oriented Community
Garage Sale. Tukwila residents will hold garage /yard /rummage sales at their homes
across Tukwila during one summer 2014 weekend. Tukwila will use WRR funding to
provide resources for staffing, advertising, and information about the event and reuse
of goods to be disseminated to the public.
Objectives:
Task 3 -A:
• Buy approximately 100 recycled plastic rain barrels and compost bins to sell to
Tukwila residents at a reduced cost
• Divert plastic from the waste stream
• Promote the use of recycled content products
Tukwila will purchase approximately 200 recycled plastic rain barrels and compost
bins, and sell them at a 50 to 60% discount to Tukwila residents at Residential
Recycling Collection Events (RCE) in 2015 and 2016. To encourage purchase and use,
we will charge the residents a reduced fee of approximately $20 per barrel or bin.
The City will publicize the distribution event(s) through its Residential Collection
Event (RCE) mailing to all Tukwila residents.
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96
CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
Each recycled plastic rain barrel weighs approximately 40 pounds, and diverts
approximately twice that amount (80 pounds) from the waste stream. We expect to
sell all the bins. This will divert a significant amount of plastic from the waste stream
and demonstrate clearly the use of a high - quality product made from recycled
content. In addition to encouraging market development for plastics, distributing
rain barrels encourages Tukwila residents to conserve water for reuse in the lawn
and garden, and reduces surface water runoff.
The home compost bins will complement the educational intent of Tukwila's
Compost Demonstration Garden. The bins will provide the means for residents to
compost at home, make and use a valuable soil amendment.
Task 3 -8:
• Promote reuse and recycling of goods by Tukwila residents who hold
garage /yard /rummage sales at their homes
• Raise awareness of reuse and recycling among the public that shops at Tukwila
Community Garage Sale sites throughout the community.
Evaluation
Task 3 -A:
• Track number of rain barrels and compost bins distributed to residents
• Sample email survey of rain barrel and compost bin purchasers to determine use
levels.
Task 3 -B:
• Track number residents participating in Community Garage Sale
• Survey all participants in the Community Garage Sale to see their satisfaction
with the Community Garage Sale, and to gauge their interest in future
recycling /waste prevention programs and activities.
RF Page 9 of 12
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97
CITY OF TUKWILA 2015 -2016 WRR GRANT
Budget
Project
2015 -2016
2015
2016
Task 3:
Residential
Programs
Task Total—
$15,500
Task Total—
$7, 750
Task Total —
7, 750
Subtask 3.A
Rain barrels&
Compost bins
Sub total
$11, 500
Sub total
$11,500
Subtotal
$11, 500
Consultant sale
of rain barrels
bins + barrel
storage
$1, 000
$500
$500
200 Rain
Barrels and
Compost bins *
10, 500
$5, 250
$5, 250
Subtask 3.B—
Community
Garage Sale
TOTAL: $4, 000
$2, 000
$2, 000
Printing/
mailing/
advertising
$3,000
$1,500
$1,500
Staff
$1,000
$500
$500
Exhibit A
❖ 100 rain barrels @ $60 each $6,000 & 100 compost bins @ $45 each = $4,500 + storage
costs
RF Page 10 of 12
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98
CITY OF TUKWILA 2015- 2016 -WRR GRANT Exhibit A
Task 4: Urban Forestry and Tree Protection Code Review and Development
Background
Tukwila has amended the Comprehensive Plan by adopting new.goals and policies for canopy
cover, tree retention, tree protection, and urban forestry maintenance.
During 2015 -2016, Tukwila will start to prepare development codes based on new urban
forestry and natural environment policies. The codes will include some of the following:
• Revisions to the existing Tree Ordinance, to improve its effectiveness in light of the new
policies. The existing ordinance, adopted in 1995, is confusing, only regulates individual
trees in sensitive areas and is not really providing much tree protection on steep slopes.
It also does not specify state -of -the art tree protection measures to be used during
construction activities.
• Revisions to the Landscape Code, to address new urban forestry policies, increase
energy efficiency and improve storm water management in commercial and industrial
zones. These revisions will help in implementing storm water regulations which
encourage low impact development using on -site infiltration methods. Increasing tree
canopy and density in these areas will help promote more environmentally friendly
storm water management. The intent would also be to improve tree management in
these areas to provide for more diversity in species, promote better tree care (such as
prohibiting topping or improper pruning, require replacement if a tree dies, etc.).
• Revisions to street tree policies and a plan for street tree management and funding.
There is currently inadequate funding for street tree installation and no measures to
regulate tree care, conflicting policies about allowed tree species, lack of understanding
about maintaining tree health,
Objectives:
WRR funds will support staff time to prepare development codes that protect and enhance tree
cover and guide appropriate landscaping. This will also include educating the public,
development community, appointed and elected officials about the value of trees in the urban
environment. There will be public outreach and education through articles in the on Tukwila's
website and the "Tukwila Reporter." The public can participate in the process through public
meetings and hearings. Staff may form and use a Tree Advisory Committee composed of
members of the community, and tree specialists similar to the Comprehensive Plan update's
Tree Committee. No decision has been made.
Budget:
Project
2015 -16
2015
2016
Task 2:
Sustainable
Code & Policy
Staff /admin.
$4,000
$2,000
$2,000
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99
CITY OF TUKWILA 2015 -2016 WRR GRANT Exhibit A
Task 5: Compost Demonstration Site and Rain Garden
Project Background /Description: During 2014, Tukwila built and installed a new compost
demonstration garden at a site adjacent to Gully Gardens community garden at Riverton Park.
The new compost site replaced the 15+ year old compost demonstration garden formerly
located at the Tukwila Community Center. During the 2015 -2016 grant period, we plan to
supplies, such as tools and a shed, for the community gardeners at Gully Gardens to facilitate
their using the compost garden to make and use compost.
During 2014, Tukwila designed. several rain gardens to be located at Duwamish Gardens.
During 2015 -2016, the site will be constructed and educational /explanatory signage will be
installed for the public with support from the WRR program.
We hope to hold educational programs for the public at both sites, if possible.
Objective:
• Make it easier to use new Compost Demonstration Garden for public education and
composting
• Construct three small Rain Gardens adjacent to the Duwamish River at Duwamish
Gardens Park, including native /sustainable plants and educational signage describing
runoff /pollution issues and sustainable plants.
Budget:
Project
2015 -2016
2015
2016
Task 5:
Compost Demo
and Rain
Gardens
•
Labor,
materials
$7,000
$7,000
RF Page 12 of 12
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100
2015 -2016 Grant Guidelines
Program EIigibility:
Exhibit B
Grant funds may be used for a variety of Waste Reduction & Recycling - related programs including
residential and commercial waste reduction and recycling education programs, business assistance
programs, and special recycling events. Cities may also use their funds on broader resource
conservation programs, as long as they are part of an overall waste reduction/recycling program.
Cities may choose to use their funding on one program or a combination of programs. For WR/R
program ideas, please refer to the lists below.
Please note these lists are not exhaustive, but merely intended to provide some guidance on what
is /isn't eligible. Cities may also refer to the currently adopted Comprehensive Solid Waste
Management Plan for direction in program development. If you are unsure if your proposed
program is eligible for funding, please call Morgan John (206- 477 - 4624).
Eligible for funding:
• School WR/R education/implementation programs
• Kitchen food waste composting programs
• Reusable bag promotions
• Yard waste subscription promotions
• Outreach at community events
• Promoting new and existing WR/R programs through media, mail, and social networking
• Business recognition programs
• Recycling Collection Events, including collection of tires and mattresses
• Household battery collection and recycling (no lead -acid batteries)
• Business and residential WR/R education and communications
• Product stewardship initiatives - could be education programs or working with other
agencies /organizations/businesses to implement programs
• City recycling programs and facilities
• Videos promoting WR/R programs
The following are eligible for funding on a case -by -case basis, as long as part of an overall WR/R
Program. However, the County would not provide reimbursement if, for example, all of a city's
grant dollars were used to sell/give away rain barrels or distribute compact fluorescent light
bulbs.
• Water Conservation - i.e. Rain Barrels
• Energy Conservation
• Water Quality: integrated pest management; catch basin filters
• Demonstration gardens; interpretive signage; recycled- content park furnishings
2015 -2016 WR/R Grant
101
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including, but not limited to:
> Treated wood
> Paint
> Lead acid batteries
> Oil, gasoline, and antifreeze
> Fluorescent lights
• Household Hazardous Waste Education Programs
Cities should pursue funding through LHWMP or CPG for Household Hazardous Waste collection or
education programs.
Grant Administration:
Requests for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle, due no
later than March 15, 2016 and March 15, 2017. However, cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form (Attachment 4) must be
used when submitting requests for reimbursement.
By the 5`h working day of January 2016 and January 2017, cities must notify SWD of their total
expenditures for work that has been completed to -date, but for which requests for
reimbursement have not yet been submitted.
Progress and Final Reports:
Progress reports describing program activities, accomplishments and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant - funded
activities is due with the final request for reimbursement. If, however, the city does not have the
results of its program evaluation by the end of the grant cycle, the final narrative report may be
submitted no later than six months after the end of the grant cycle on June 30, 2017. (Note: The final
request for reimbursement would still need to be submitted by March 15, 2017.) All Progress and Final
Reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments:
Formal amendments to grant ILAs are not necessary unless the city wishes to make significant changes
to its scope of work and /or budget. In general, a significant change would be one in which the city
wishes to add or delete a task from their scope of work. A minor change, such as moving dollars
between tasks, would only require written notification, which may be submitted via e-mail. However,
the city should contact the Division when considering changes to their scopes and budgets to determine
if a formal amendment is needed.
102
UTILITIES COMMITTEE
Meeting Minutes
January 27, 2015 — 5:30 p.m. — Foster Conference Room
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Robin Tischmak, Frank Iriarte, Brandon Miles, Gail Labanara, Ryan
Larson, Carol Lumb, Rebecca Fox and Laurel Humphrey
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Grant Acceptance: 2015 -2016 Recycling Grant
Staff is seeking Council approval for the Mayor to sign and enter into an interagency agreement
with the King County Solid Waste Division to accept $78,177 in grant funding for the 2015 -2016
Tukwila Recycling Program. Funding for this cycle will be distributed as follows:
• Non - Residential Recycling: $47,177
• Special Residential Recycling Collection: $4,500
• Residential Programs: $15,500
• Sustainable Policy and Code Review and Development: $2,000
• Rain and Compost Gardens: $7,000
The Tukwila Recycling Program is 100% grant funded and includes residential and business
recycling opportunities and other special collection events. UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
B. Briscoe - Desimone Levee Army Corps of Engineers' PL 84 -99 Rehabilitation
Staff provided the Committee with a briefing on the proposed US Army Corps of Engineers PL 84-
99 Rehabilitation of the Desimone Levee. Construction of the City of Kent's improvements to the
Bricoe - Desimone Levee, allowed under Interlocal Agreement No. 14 -020, is scheduled to begin in
late February 2015. Meanwhile, in response to a 2014 notification from King County Flood Control
District, the Army Corps of Engineers reviewed the Desimone Levee and determined a level of flood
protection for just 1 -2 years. The Corps immediately began designing a repair and provided 65%
plans to the City in January 2015. The repairs call for excavating and rebuilding the Levee with
rocks, as with the Tukwila 205 Levee in 2008. The Corps' project would eliminate the proposed
bank and vegetation work in Kent's project, and the use of rocks is inconsistent with the Shoreline
Master Program and the Variance issued to Kent. Staff is communicating the City's concerns to
the Corps and will continue to keep Council informed. Committee members inquired about the
possibility of using mitigation funds for habitat restoration in other areas of the river, and they also
recommended a letter be sent to the King County Flood Control District outlining the issue.
INFORMATION ONLY.
103
104
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
01/26/15
DCS
Motion
Date 02/2/15
0 Resolution
Mtg Date
02/02/15
DCS
,
11 Other
Mg Date
Mtg
SPONSOR E. Council Mayor [1:1 HR 0 DCD • Finance Fire El IT El P&R Police PW
SPONSOR'S The Council is requested to authorize the Mayor to execute an agreement to sell a portion
SUMMARY of the Tukwila Village property to the King County Library System for a new library.
REVIEWED BY Ell COW Mtg. 12] CA&P Cmte Ell F&S Cmte E1 Transportation Cmte
El Utilities Cmte El Arts Comm. ED Parks Comm. El Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMLITEE
Mayor's Office
COST IMPACT / FUND SOURCE
ITEM INFORMATION
ITEM No.
5.A.
STAFF SPONSOR: DEREK SPECK
ORIGINAL AGENDA DATE: 01/26/15
AGENDA ITEM Trri,E Tukwila Village: Sale of land parcel to King County Library System
CATEGORY Discussion
Mtg Date 01/26/15
VI
Motion
Date 02/2/15
0 Resolution
Mtg Date
11 Ordinance
Mtg Date
11Bid .Award
Mtg Date
J Public Hearing
Mtg Date
11 Other
Mg Date
Mtg
SPONSOR E. Council Mayor [1:1 HR 0 DCD • Finance Fire El IT El P&R Police PW
SPONSOR'S The Council is requested to authorize the Mayor to execute an agreement to sell a portion
SUMMARY of the Tukwila Village property to the King County Library System for a new library.
REVIEWED BY Ell COW Mtg. 12] CA&P Cmte Ell F&S Cmte E1 Transportation Cmte
El Utilities Cmte El Arts Comm. ED Parks Comm. El Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMLITEE
Mayor's Office
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
so so $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
01/26/15
Forward to next regular meeting
MTG. DATE
ATTACHMENTS
01/26/15
Informational Memorandum dated 1/21/15
Proposed Term Sheet dated 6/20/12
Proposed Purchase and Sale Agreement
Draft Lot Consolidation Maps
2/2/15
No attachments
106
COUNCIL AGENDA SYNOPSIS
Irntials
Meeting Date
Prepared by
Ma, r's review
Council re iew
01/26/15
RB
n Motion
Mtg Date
02/02/15
Bid Award
Altg Date
,
(.‘
CATI,GoRY Discussion
Resolution
Mtg Date
Mtg Date 02/02/15
SPONSOR Council
1 1 HR — DCD r Finance 1 1 Fire IT 7 P&R 1 Police E PW/
1 Mayor
ITEM INFORMATION
ITEM No.
5.B.
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 1/26/15
AGENDA ITEM Tut] 2015 Legislative Agenda
1/26/15
n Motion
Mtg Date
7 Ordinance
Mtg Date
Bid Award
Altg Date
7 Public Hearing
Mg Date
E] 0/her
1\/Lg Date
CATI,GoRY Discussion
Resolution
Mtg Date
Mtg Date 02/02/15
SPONSOR Council
1 1 HR — DCD r Finance 1 1 Fire IT 7 P&R 1 Police E PW/
1 Mayor
SPONSOR'S Review and approve 2015 City of Tukwila Legislative agenda by Resolution.
SUMMARY
REVIEWED BY fl COW Mtg. Z CA&P Cmte
E1 Utilities Cmte 7 Arts Comm.
DATE: 01/21/15 & 01/26/15
F&S Cmte
1 Transportation Cmte
Comm. fl Planning Comm.
CHAIR: HOUGARDY AND SEAL
Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
Commilmi
Government Relations
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPINDITURE Ri Ql.JIRFI) AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
1/26/15
Forward to the next regular meeting
MTG. DATE
ATTACHMENTS
1/26/15
Informational Memorandum dated 1/13/15
Resolution in Draft Form
Attachment A - Legsilative Agenda
Minutes from the Finance and Safety Committee meeting of 01/21/15
2/2/15
Resolution
Minutes from the Community
Affairs and Parks Committee Meeting of 1/26/15 1 n7
108
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING A LEGISLATIVE AGENDA FOR USE
DURING THE 2015 WASHINGTON STATE LEGISLATIVE SESSION.
WHEREAS, the City Council has agreed to pursue certain legislative issues for
2015; and
WHEREAS, the City Council recognizes this agenda is not all encompassing, in
that certain additional items may arise during the legislative session that require support
or opposition; and
WHEREAS, a legislative agenda outlines the priority issues that elected officials
may discuss when speaking to members of the Washington State Legislature; and
WHEREAS, the City Council agreed to these priorities at the Regular City Council
Meeting on February 2, 2015;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council has identified priorities for the 2015 Washington State
Legislative Session that are integral to serving the Tukwila community in the manner in
which the residents and businesses have come to expect. The City of Tukwila 2015
Legislative Agenda is hereby incorporated by reference as Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2015.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
Attachment A: City of Tukwila 2015 Legislative Agenda
W:\Word Processing \Resolut ons\Legislative Agenda for 2015 1-13-15
RB:bjs
Page 1 of 1
109
Attachment A
City of Tukwila 2015 Legislative Agenda
Transportation and Infrastructure
• Funding from key programs such as the Transportation Improvement Board and Public
Works Assistance Account are critical for cities in addressing infrastructure and
transportation needs,
• Previous raids on the Public Works Assistance Account resulted in a loss of $9.6 million
in loans to Tukwila alone, which would have funded critical infrastructure in the City.
• The State Legislature should fully fund these and other programs, such as the Centennial
Clean Water Fund and Model Toxics Control Account, to allow cities to meet growing
transportation and infrastructure needs.
• A robust public transportation system is critical to Tukwila's residents, guests and
business community and the City continues to seek investments to increase access to
transit; the State Legislature should provide additional revenue options that would provide
Sound Transit the opportunity to propose a new package of investments to the voters.
Shared Revenue
• The State must continue its role as a partner with cities.
• Part of this partnership is maintaining existing programs such as Streamlined Sales Tax
Mitigation Payments, which provide Tukwila over $1.1 million annually.
• In addition, the state must restore the local share of liquor taxes to allow jurisdictions to
address impacts, such as public safety, of privatized liquor in our cities.
Revenue Reform
• Allow cities the authority and flexibility to address the fact that growth in the cost of
services continues to outstrip revenues,
• The state should amend the law that limits annual property tax growth to 1 percent and
work with cities to authorize additional funding flexibility and opportunities at the local level.
Marijuana
• The state must coordinate medical marijuana and Initiative 502.
• The legal quagmire between the two allows for significant threats to public safety and
direct and damaging impacts in our cities' neighborhoods.
• It is time to reconcile the two systems and provide local jurisdictions with a portion of
the taxes to address marijuana impacts within cities.
Human Services Funding
• The City of Tukwila is committed to local funding for human services, and we know that
as the city with the lowest median income in King County, many of our residents rely on
local, county, state and federal services for basic survival.
• While we continue to do our part, we cannot do it alone and will continue to rely heavily
on county, state and federal partners to meet the needs of the most vulnerable.
• We strongly encourage the state to adequately fund human services programs for the
health of the safety net.
1/26/15
110
Community Affairs & Parks Committee Minutes January 26, 2015 - Page 2
C. Resolution: Adopting the 2015 Legislative Agenda
Staff is seeking Council approval of a resolution that would adopt a legislative agenda for use
during the 2015 Washington State Legislative Session. The draft legislative agenda includes
items in the categories of Transportation and Infrastructure, Shared Revenue, Revenue Reform,
Marijuana, and Human Services Funding. An additional bullet regarding support for Sound
Transit in its effort toward a Sound Transit 3 ballot measure in 2016 was distributed. The
Finance And Safety Committee requested this additional language and the Community Affairs
and Parks Committee expressed their support as well. UNANIMOUS APPROVAL. FORWARD
TO JANUARY 26, 2015 COMMITTEE OF THE WHOLE.
D. 2015 Committee Work Plan
Committee Chair Seal indicated that this item would be postponed due to the absence of two
standing Committee members.
IV. MISCELLANEOUS
Meeting adjourned at 5:53 p.m
Next meeting: Monday, February 9, 2015
Committee Chair Approval
Minutes by LH
111
112
TO:
City of Tukwila
Jim Haggerton, Mayor
6200 Southcenter Boulevard
Tukwila, WA 98188 -2544
The City of opportunity, the community of choice
Mayor Haggerton
Councilmembers
FROM: David Cline, City Administrator
DATE: January 28, 2015
SUBJECT: Report for February 2, 2015 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update on the
activities of the City and on issues that concern Tukwila. Please let me know if you have any questions
or need additional information about any of the following items.
I. Intergovernmental Update
• Teen Lobby Day: Eleven "Teens for Tukwila" representatives and Nate Robinson, Teen
Recreation Program Specialist, went to Olympia on January 25 and 26, for lobby day where
around 100 teens are expected to show and participate. The teens will spend Sunday prepping
and learning about the issues that they are passionate about and on Monday they will spend
the day at the capital talking with District and State representatives.
• Green River System Wide Framework Update: On January 15, the United States Army Corps
of Engineers (USACOE) approved the King County Flood District's request for a six month
extension of the System Wide Improvement Framework (SWIF) for the lower reach of the
Green River. SWIF is an interagency workgroup whose mission is to improve flood capacity
along the Green River while also looking at ways to improve habitat for fish. SWIF will be
working on drafting a plan to be submitted to USACOE by August 2015.
• Panel Regarding Aging and Disabled Services: On January 14 Evie Boykan, Human Services
Program Manager served on a sub - regional panel regarding aging and disabled services in
South King County. Changing demographics of the sub - region were shared. New
coordination links and efforts are being established under an initiative of Community Living
Connections.
• Human Services partners with Tukwila School District: Human Services participated in the
Tukwila School District's Early Learning Advisory Team held at Tukwila Elementary on January
27 and a planning meeting on January 28 for a Community Career Day at Showalter Middle
School.
II. Community Events
• Open Computer Lab Night: The Tukwila School District will be holding an open computer lab
night on February 3 from 5 -8 pm for families that want to sign up for the King County Housing
Phone: 206- 433 -1800 • Email: Mayo r TukwilaWA.gov • Website Tukwila A.gov
113
City Administrator Report
January 28, 2015
Page 2
Authority Section 8 waiting list. The waiting list opens up every several years. Online
applications are available from January 28 — February 10.
• MLK "Pitch in for Parks" Day: There was a great turnout for the Martin Luther King Jr. "Pitch
in for Parks" Day of Service Volunteer Events at the Tukwila Community Center (TCC) and the
Duwamish Hill Preserve (DHP) on Monday, January 19, 2015. The weather cooperated very
nicely and smiles were bountiful as families volunteered their time improving the grounds at
TCC and participated in restoration activities at the DHP.
III. Staff Updates
• TCC Maintenance Week: The Community Center will be closed March 16 -22 for
maintenance. This annual maintenance includes refinishing wood floors, shampooing carpets,
painting, etc.
• Parks & Recreation Annual Work Group Retreat: The Parks & Recreation (P &R) management
team participated in an annual work group retreat. At the retreat they reviewed the City's
mission, vision and values, City Council Priorities, the Mayors focus areas and the
Department's work plan as a basis to update the teams "Playbook" for 2015. It was a positive
and productive meeting.
• Monthly Department Leadership Team (DLT) meeting: On Wednesday, January 21, all P &R
Staff reviewed the 2015 Work Plan and implementation processes and strategies at our
monthly DLT meeting. We also shared values related success stories. It is great to hear all the
stories and see all the ways the department is living out the City's Values of Caring,
Professional & Responsive in their work.
Public Safety
• Water Main Break: Public Works staff responded to small water main break on 53rd Ave. S,
southwest of 52nd Ave S and Interurban Ave S at about 2 a.m. Friday January 23. The 8" main
at 13325 53rd Avenue South ruptured due to 8 foot long crack in the 8" water main. By noon the
next day the roadway was reopened with a temporary cold mix patch. A permanent hot mix
asphalt patch will be placed this spring after the ground dries out and temperatures rise.
• TFD Annexation to Kent RFA: City Administrator David Cline, Interim Fire Chief Chris Flores,
and Project Manager Moira Bradshaw attended the January meeting of the Kent RFA
Governing Board and briefed them on the Tukwila's next steps in its analysis into the possible
annexation. We are currently advertising for citizen and business members for the Regional
Fire Authority Steering Committee. The deadline to apply is Friday, February 6. Applications
are available on the City's website.
Project Updates
• Municipal Arts Fund: A first draft of guidelines and procedures for implementing the Municipal
Arts Fund (1% for Arts Fund) was distributed to several Department Heads this week for review
and input as it is prepared to present to the Arts Commission and Community Affairs and Parks
Committee.
Phone: 206- 433 -1800 • Erna'
114
�y
Tukwi
A.gov • Website: Tukwi
A. gov
City Administrator Report
January 28, 2015
Page 3
• Duwamish Hill Preserve: The Archaeological Survey is complete and was "uneventful ". The
draft report should be available soon. 5o% design plans are being reviewed.
• Community Outreach: The City and Forterra were awarded a Sustainability Leadership Award
from Sustainable Seattle in the category of Creative Solutions. This award recognized the
partnership by Forterra and the City in a number of programs that address sustainability
challenges — access to healthy food, restoring shoreline along the Duwamish River and most
recently, our development of the Community Connector program to support engagement of a
broader group of residents in a wide range of city initiatives and issues.
• Briscoe /Desimone Levee Repair: DCD and Public Works staff met last week with the U.S.
Army Corps of Engineers (COE) about proposed changes at the Desimone levee repair site.
The City provided formal comments expressing concerns about habitat replacement by the
COE. DCD staff is reaching out to other regional partners on this project.
IV. Responses to Council /Citizen Inquiries
Date of Inquiry
Inquiry
Response
1/20/15
Question regarding
whether tethering a dog
with an over -line tether
between two trees is
appropriate.
TMC Title 7 is largely silent on the topic of tethering. It
only identifies animals tethered on public property as a
nuisance (TMC 7.12.230 (11)). No mention is made of
private property tethering of animals. In the state
legislature, SB 5649, introduced 02/03/11, is still in
committee and has not been passed into law. If passed,
this senate bill would severely restrict the practice of
tethering animals anywhere.
1/20/15
Question regarding the
SCA PIC (Sound Cities
Association Public
Issues Committee) item
regarding flexibility in
investment for
hotel /motel taxes for
affordable housing.
King County would like to bond against its lodging taxes
to create affordable housing near transit. The County
requested city support for the necessary State approval.
The 2014 Council Legislative Agenda encourages the
State to maintain funding for human services, including
affordable housing. Since the item had no financial
effect on Tukwila, City staff expressed support for the
request. At the January 26, 2015 COW meeting the
Council confirmed support.
Phone: 206- 433 -1800 • Erna'
�y
Tukwi
A.gov • Website: Tukwi
A. gov
115
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Upcoming Meetings & Events
February 2015
2nd (Monday)
3rd (Tuesday)
4th (Wednesday)
5th (Thursday)
6th (Friday)
7th (Saturday)
➢ Civil Service
Commission,
5:00 PM
(Hazelnut
Conference
Room)
A Transportation
Crate,
Cancelled
A City Council
Work Session
5:30 - 7:00 PM
(Council
Chambers)
A City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
A Arts
Comm :on,
Cancelled
➢ Finance &
Safety Cmte,
5:30 PM
(Hazelnut
Conference
Room)
➢ Library
Advisory
Board,
7:00 PM
(Community
Center)
➢ Equity &
Diversity
Commission,
5:15 PM
(Hazelnut
Conference
Room)
➢ Human
Services
Advisory
Board,
11:00 AM
(Human
Services
Office)
Volunteer
Opportunity:
Habitat for
Humanity Store
Work Party
10:00 AM — 2:00 PM
Advanced Registration
is required.
Call 206 -768 -2822
9th (Monday)
10th (Tuesday)
11th (Wednesday)
12th (Thursday)
13th (Friday)
14th (Saturday)
A Community
Affairs & Parks
Corte,
5:30 PM
(Hazelnut
Conference
Room)
➢ City Council
Committee of
the Whole Mtg.,
g .
7:00 PM
(Council
Chambers)
> Utilities Cmte,
5:30 PM
(Foster
Conference
Room)
➢ Tukwila
International
Boulevard
Action Cmte,
PM
(Community
Center)
➢ COPCAB,
6:30 PM
(Duwamish
Conference
Room)
Restore the
Duwamish
Shoreline
Challenge
1:00 — 4:00 PM
Meet at the Green
River Trail @
BECU Campus
(12770 Gateway
Drive)
Visit.
fort information rg /events
fir information &
registration.
Council Chat
10:00 AM to
12:00 NOON
Stop by and informally
talk with a Tukwila City
Councilmember about
anything on your mind
regarding Tukwila.
Foster Golf Links
Clubhouse
(13500 Interurban Ave S)
➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 - 767 -2342.
➢ City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall.
A City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 -431 -2187.
➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact
Chris Partman at 206 - 431 -2197.
A Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Joyce Trantina at 206- 433 -1868.
➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) Approve transfer offends for allocation of
third Code Enforcement Officer. (B) An ordinance reflecting changes to Tukwila Municipal Code Chapter 2.64 regarding the sale of
City property. (C) A contract for federal government affairs services.
>Human Services Advisory Brd: Human Services Office. Contact Evie Boykan at 206- 433 -7180.
➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206 - 767 -2342.
A Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206- 767 -2308.
➢ Planning Commission /Board of Architectural Review: 4`h Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206 - 431 -3670.
>Transportation Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room. Meeting Cancelled.
>Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 595 Avenue S. Contact Joan
Hernandez at 206- 248 -0260.
>Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815.
➢Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf Room.
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Tentative Agenda Schedule
rt ;NG
GUAI
February
2
See agenda packet
cover sheet for this
week's agenda
(February 2, 2015
Regular Meeting).
9
Special Presentation
-2014 Business
Recycler of the Year.
Public Hearings
- An ordinance
relating to right -of-
way acquisition for
the TUC
Pedestrian /Bicycle
Bridge Project.
Special Issues
- An ordinance
relating to right -of-
way acquisition for
the TUC
Pedestrian /Bicycle
Bridge Project.
- Committee and City
Work Plans.
- A resolution
committing to the
acceptance of the
Chinook Wind
Habitat site from
King County.
17 (Tuesday)
Unfinished Business:
-An ordinance
relating to right -of-
way acquisition for
the TUC
Pedestrian /Bicycle
Bridge Project.
-A resolution
committing to the
acceptance of the
Chinook Wind
Habitat site from King
County.
23
Special Presentation
- Introduction of
new fire engines.
- Introduction of two
new Firefighters,
Levi Keller and
Brody Faire.
- Promotion of three
Fire Department
Employees:
Assistant Chief
Mike Soss; Battalion
Chief Jack Waller
and Captain Ryan
Berg.
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