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Home My WebLink AboutReg 2015-08-03 Item 5C - Final Acceptance - Cascade View Safe Routes to School with RL Alia Company for $303,069.94COUNCIL AGENDA SYNOPSIS nifialf Meetin Dal, Pre .ptired by_ Mayors re ex Council review 08/03/15 BG C'6 ITEM INFORMATION ITEM NO. 5-C. CAS NUMBER: I STAFF SPONSOR: BOB GIBERSON I ORIGINAL. AGI,"Nl),kDIl'I'l,": 08/03/15 AGENDA ITEM TITLE, Cascade View Elementary Safe Routes to School Project Project Completion and Acceptance C ATE� G 0 R Y ❑ Discussion Mtg Date Z Motion Mtg Date 08103115 ❑ Resolution Mtg Date ❑ Ordinance Mt ,g Date F-1 Bid Award Mtg Date E:1 Public Hearing Mtg Date F Other Mtg Date SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance ❑ Fire E]IT ❑ P&R ❑ Police Z PW SPONSOR'S The contract with R.L. Alia Company of Renton, WA is complete for the Cascade View SUNIMIkRY Elementary Safe Routes to School Project. This contract built an asphalt pedestrian trail to connect 32nd Ave S with S 140th St through Cascade View Elementary School and Riverton Park United Methodist Church. Two change orders were issued and unit price over-runs totaled $23,956.94. Council is being asked to accept and finalize the contract with R.L. Alia in the amount of $303,069.94. RjVILWED BY COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 07/20/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CoMmIT"'I"' Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Expi,"NDrrum,' Rj3QUIRI1''D AMOUNT BUDGETED APPROPRIATION REQUIRED $303,069.94 $320,979.95 $0.00 Fund Source: 103 RESIDENTIAL STREETS (PAGE 3, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/03/15 �MTG.DATE ATTACHMENTS 08/03/15 Informational Memorandum dated 07/17/15 State of WA Depart of Revenue Notice of Completion 14-129 Minutes from the Transportation Committee meeting of 07/20/15 5 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director Ze BY: Peter Lau, Senior Program Manager DATE: July 17, 2015 SUBJECT: Cascade View Elementary Safe Routes to School Project Project No. 91210301, Contract No. 14 -129 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 14 -129 with R.L. Alia Company of Renton, Washington was issued on September 22, 2014 for the Cascade View Elementary Safe Routes to School (SRTS) Project. The Cascade View SRTS construction project built roughly 900 linear feet of asphalt pedestrian trail to connect 32nd Ave South with S 1401h St, through the Cascade View Elementary School and Riverton Park United Methodist Church properties. Other project improvements included asphalt pavement removal, grading, storm drainage improvements, new curb, installation of a water quality treatment system, and property restoration. DISCUSSION The Cascade View SRTS Project was physically completed on February 23, 2015. Two change orders were executed for additional soil excavation in order to eventually install 3 new luminaires and for a contract time extension. FINANCIAL IMPACT The Cascade View SRTS construction budget was $320,979.95. Unit price over -runs were mainly due to native soil that was saturated with rain water in the winter and required additional crushed surfacing base course for grading instead of using the saturated soil. Retainage is being held by the City for this project in the amount of $15,153.50. Expenses Construction Contract Amount $279,113.00 Change Order Nos. 1 & 2 21,571.00 Unit Price Over -runs 2,385.94 Total Contract and Budget $303,069.94 RECOMMENDATION Council is being asked to formally accept the Cascade View Safe Routes to School construction contract as complete and authorize the release of retainage, subject to standard claim and lien release procedures, with R.L. Alia Company in the final amount of $303,069.94 and to consider this item on the Consent Agenda at the August 3, 2015 Regular Council Meeting. Attachment: Notice of Completion WAPW Eng \PROJECTS\A- RW & RS Projects \Safe Routes to School - Cascade View (91210301) \Construction\ #.700 - Post Construction & Closeout \Info Memo Close out RL Alia 7 -17 -15 gl - sb.docx 7 , WrAr4• oA yam. NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 600149378 Date: May 18, 2015 Name &'- Address of Public Agency D`epartmenf.Use ( City of Tukwila Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 179 000 208 Notice is herebv i;iven relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting Cascade View Elementary Safe Routes to School Project #91210301 14 -129 ❑ Yes X No Description of Work Done /Include Jobsite Address(es) Construction of roughly 900 linear feet of asphalt pedestrian trail to connect 32nd Avenue South with South 140th Street, through Cascade View Elementary School and Riverton Park United Methodist Church properties. Items of work include but are not limited to asphalt pavement removal, grading, asphalt paving, storm drainage work, water quality treatment system installation, curb installation, property restoration, and other work necessary to complete the Work as specified and shown in the Contract Documents. Affidavit ID for R.L. Alia Company is 575790. Federally funded road transportation project? ❑ Yes No Contractor's Name Telephone Number R,L. Alia Company 1425-226-8100 Contractor Address 107 Williams Avenue South, Renton, WA 98057 If Retainage is Bonded, List Surety's Name (or attach a copy) N /A. Surety Agent's Address N /A. Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted August 18, 2014 1 September 22, 2014 February 23, 2015 NOTE: These two totals must be equal Contract Amount $ 279,113.00 Hot Mix Pavers Additions ( +) $ 23,956.94 Liquidated Damages $ 0.00 Reductions ( -) $ 0.00 Amount Disbursed $ 287,916.44 Sub -Total $ 303,069.94 Amount Retained $ 15,153.50 Amount of Sales Tax Paid at 0.0% (If various rates apply, please send a breakdown) $ 0.00 .-- - TOTAL $ 303,069.94 TOTAL $ 303,069.94 NOTE: These two totals must be equal Please List all Subcontrac rs Below: Subcontractor's Name: UBI Number: Affidavit ID (if known) Hot Mix Pavers 600 310 693 575792 Apply A Line, Inc. 600 553 941 567678 American Surveying and Engineering 603 226 051 569308 F215- 038 -000 08 -2011 REV 31 0020e (08/25/11) Continued on page 2 ej`'w Please List all Subcontractors Below: Subcontractor's Name: UBI Number: Affidavit ID (if known) Comments: Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: Diane.Jaber @TukwilaWA.gov Phone Number: (206) 433 -i87i xlbtl Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form to all three agencies below. For a faster response, please submit by e -mail. Washington State Department of Revenue i Public Works Section PO Box 47474 Olympia WA 98504 -7474 (360)725 -7588 FAX (360) 6644159 PWC @dor.wa.gov Washington State ' Department of Labor and Industries Contract Release PO Box 44274 Olympia, WA 98504 -4272 (360)902 -4754 FAX (360) 902 -6897 ContractRelease@lni.wa.gov /1= Washington State Employment Security Department Specialized Collections Unit PO Box 9046 Olympia WA 98507 -9046 (360) 902 -9780 Fax (360) 902 -9267 publicworks@esd.wa.gov For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call 1- 800 - 647 -7706. Teletype (TTY) users may call (360) 705 -6718. F215- 038 -000 08 -2011 REV 31 0020e (08/25/11) W City Of Tukwila • Transportation Committee Q TRANSPORTATION COMMITTEE Meeting Minutes July 20, 2015 — 5:15 p.m. — Foster Conference Room, 6300 Building Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy Staff: David Cline, Bob Giberson, Robin Tischmak, Peter Lau, Peggy McCarthy, Gail Labanara, Laurel Humphrey, CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m. I. PRESENTATIONS 11. BUSINESS AGENDA A. Strander Boulevard Extension Phase III — Proposed 2016 Capital Improvement Program Page Staff is seeking Council approval of a proposed CIP summary sheet for the Strander Boulevard Extension Phase III Project. The page has been revised to reflect amounts for various grant funding, such as the TIGER 2015 grant that was applied for in June. The proposed CIP page also shows $2 million in City funds spent in 2016. This $2 million, to be used for design, right-of-way, and wetland mitigation, will be required regardless of any future funding and lays the groundwork to show the City's commitment to this project. UNANIMOUS APPROVAL. FORWARD TO JULY 27, 2015 COMMITTEE OF THE WHOLE. B. Proiect Comr)letion: Cascade View Elementary Safe Routes to School Staff is requesting Council approval of project completion and release of retainage to R.L. Alia Company in the amount of $303,069.94 for the Cascade View Safe Routes to School Project. The project constructed approximately 900 linear feet of asphalt pedestrian trail to connect 32nd Avenue South with South 140th Street, and was physically completed on February 23, 2015. Two change orders were executed, and the total budget was $320,979.95. UNANIMOUS APPROVAL. FORWARD TO AUGUST 3, 2015 REGULAR CONSENT AGENDA. Ill. SCATBd Councilmember Hougardy noted highlights from the June 16 meeting including briefings on the 1-405 Express toll lanes, Sound Transit, and the SCATBd letter to King County Metro regarding park and ride lots. IV. MISCELLANEOUS Councilmember Duffie noted that WSDOT is offering to certain drivers with unpaid tolls the opportunity to waive penalties by paying their outstanding toll balance in full. Update on 42nd Avenue South/South 160"1 Street Intersection As follow up to the November 24, 2014 Committee discussion, staff has confirmed that SeaTac has no current or long-range plans to construct improvements to the southern corners of this intersection. As part of the 42nd Avenue South Phase Ill project, Tukwila will transition the new ADA ramps to the existing asphalt shoulders in the northern corners. 11