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Home My WebLink AboutReg 2016-02-16 Item 4C - Final Acceptance - 2015 Overlay and Repair Program with Miles Construction for $1,288,587.45COUNCIL AGENDA SYNOPSIS Meeliq Date Prepared by Mayor's review Council review 02/16/16 BG&) [:] Resolution AftS Date ❑ Ordinance Mtn Date ❑ BidAvard Altg Di,, ❑ Public Hearing Altg Date ❑ Other Aft g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance D.Fire ❑ IT ❑ P&R ❑ Police Z PIV SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the 2015 Overlay & SUMMARY Repair Program. This contract improved the roadway at seven locations throughout the City and a portion of the parking lot at Fort Dent Park. Construction began July 13, 2015 and was completed on November 12, 2015. Three change orders were issued for $49,714.50 and under - runs /liquidated damages credited ($105,938.05). Council is being asked to accept and finalize the contract with Miles Construction for $1,288,587.45. Ri,xIEAX'I,'I) BY [--1 cow mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/01/16 COMMIT -l'FECHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPOMSM/Ai)Ni[N. Public Works CONENHYFFE, Majority Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE' REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,288,587.45 $1,412,051.55 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 18, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/16/16 ITEM INFORMATION ITEM NO. 4.C. CAS NUT\IBI,'R: STIFF SPONSOR: BOB GIBERSON ORI(;IN,\I,A(',I,"Nt),\Dy\-I'I,": 02/16/16 A(-,],'ND,\ ITEM TITLE' 2015 Overlay & Repair Program Project Completion and Acceptance C.1'I'I"1(',o1o' [_1 Dhwu.rsion ARS Date Z Motion Altg Date 02116116 [:] Resolution AftS Date ❑ Ordinance Mtn Date ❑ BidAvard Altg Di,, ❑ Public Hearing Altg Date ❑ Other Aft g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance D.Fire ❑ IT ❑ P&R ❑ Police Z PIV SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the 2015 Overlay & SUMMARY Repair Program. This contract improved the roadway at seven locations throughout the City and a portion of the parking lot at Fort Dent Park. Construction began July 13, 2015 and was completed on November 12, 2015. Three change orders were issued for $49,714.50 and under - runs /liquidated damages credited ($105,938.05). Council is being asked to accept and finalize the contract with Miles Construction for $1,288,587.45. Ri,xIEAX'I,'I) BY [--1 cow mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/01/16 COMMIT -l'FECHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPOMSM/Ai)Ni[N. Public Works CONENHYFFE, Majority Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE' REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,288,587.45 $1,412,051.55 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 18, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/16/16 MTG. DATE ATTACHMENTS 02/16/16 Informational Memorandum dated 01/29/16 State of WA Department of Revenue Notice of Completion 15-121 Minutes from the Transportation Committee meeting of 02/01/16 2 Citv of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Transportation Committee FROM: Bob Giberson, Public Works Director BY: Dave Sorensen, Project Manager DATE: January 29, 2016 SUBJECT: 2015 Overlay and Repair Program Project No. 91510401, Contract No. 15 -121 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage bond. BACKGROUND Allan Ekberg, Mayor The Notice to Proceed for Contract No. 15 -121 with Miles Construction Inc., of Tacoma, Washington was effective on July 13, 2015 for the 2015 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving at seven locations throughout the City and a portion of the parking lot at Fort Dent Park. The street improvements included; paving, removing and replacing concrete curbs, gutters, sidewalks and ADA ramps, installing traffic loops and junction boxes, adjusting surface utilities to grade, and installing roadway channelization. ANALYSIS Construction was physically completed on November 12, 2015. Three change orders were executed. Asphalt quantities and pavement repairs were less than expected; however, the contract time was longer than expected, resulting in the contractor compensating the City $84,050.00 in liquidated damages. No retainage was withheld by the City for this project as there was a contractor retainage bond. The budget for the 2015 Overlay & Repair construction was $1,412,051.55 and included a 5% contingency. Construction Contract Amount $1,344,811.00 Change Order Nos. 1 — 3 49,714.50 Under - runs /Liquidated damages (105,938.05 Total Amount Paid $ 1,288,587.45 RECOMMENDATION Council is being asked to formally accept and authorize the release of the retainage bond, subject to standard claim and lien release procedures, for the 2015 Overlay and Repair Project with Miles Construction, Inc. in the final amount of $1,288,587.45 and consider this item on the Consent Agenda at the February 16, 2015 Regular Meeting. Attachment: Notice of Completion WAPW Eng\PROJECTSW- RW & RS Projecls�Annual Overlay & Repair ProgramsT015 Overlay & Repair Program \Construction \Contractor\Pre Close Out \Close Out to TC \Info Memo 2015 Overlay Closeout o1 -29 -16 gl sb.docx 3 El Date: Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602 870 349 .Name & Mailing Address of Public Agency Department Use Only City of u wl a Assigned to: 6300 Southcenter Blvd #101 Tukwila, WA 98188 Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting 2015 Overlay and Repair Program 91510401 15 -121 ❑ Yes V No Description of Work Done /Include Jobsite Address(es) At seven locations in Tukwila: HMA overlay, planing, pavement removal & repairs; concrete curb /sidewalks /ramps /driveways; signal modifications; install traffic loops & junction boxes; channelization & signage Federally funded transportation project? ❑ Yes LYJ No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address lAffidavit ID* Miles Resources LLC imandy.young@milesresourcEdl 612227 Contractor Address Telephone # 400 Valley Ave NE Puyallup, WA 98372 253 - 383 -3585 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. LCJ Retainage Bond ❑ Contract /Payment bond (valid for federally funded transportation projects) Name: Liberty Mutual Insurance Company I Bond Number: 023032441 Date Contract Awarded Date Work Commenced Date Work Completed I Date Work Accepted 06/05/2015 07/13/2015 111/12/15 Were Subcontracters used on this project? If so, please complete Addendum A. WYes ❑ No Affidavit ID* - No L &I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total $ 1,344,811.00 $ 49,714.50 $ 105,938.05 $ 1,288,587.45 Liquidated Damages $ 84,050.00 Amount Disbursed $ 1,204,537.45 Amount Retained $ 0.00 Amount of Sales Tax 0.0 (If various rates apply, please send a breakdown) $ vv TOTAL $ 1,288,587.45 - TOTAL $ 1,288,587.45 NOTE: These two totals must beequal Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: diane.jaber @tukwilawa.gov r�Department of Revenue Washington Stag oepamnent of Public Works Section Labor & Industries 11 (360) 704 -5650 Contract Release PWC@dor.wa.gov (855) 545 -8163, option # 4 ContractRelease @LNI. WA. GOV REV 31 0020e (4/28/14) F215- 038 -000 04 -2014 Title: Finance Specialist Phone Number: Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902 -9450 publicworks@esd.wa.gov 5 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L &I release will be eranted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) AfBdavid IDx Big Mountain Enterprises LLC 602306230 617260 Bilbrey Construction 603002155 608828 C & P Fencing 603210811 608537 Cascade Utility Adjusting LLC 603407046 606099 Corliss Resources Inc 602237779 613748 Doolittle Construction LLC 602351934 613412 Evergreen Concrete Cutting Inc 601605667 606917 Ground Up Road Construction Inc 602790246 612165 Hayes D Trucking & Repair Inc 603307120 605390 Heinrichs Trucking 275005110 603937 JWC Transport LLC 603506602 615092 Miles Sand & Gravel Company 171004760 616494 Northwest Sweeping 602609350 612235 Northwest Traffic Inc 602140049 612023 PGH Excavating Inc 602716918 612386 SODS XI LLC 603121576 605209 Transportation Systems Inc 602726209 612030 For tax assistance or to request this document in an alternate format, please call I- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215 -038 -000 04 -2014 N TRANSPORTATION COMMITTEE Meeting Minutes City Council Transportation Committee February 1, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Dennis Robertson, Chair; Verna Seal (Absent: De'Sean Quinn) Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Gail Labanara, Pat Brodin, Dave Sorensen, Grant Griffin, Peggy McCarthy, Laurel Humphrey Guest: Jade Mott CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. 1. PRESENTATIONS 11. BUSINESS AGENDA A. Consultant Selection: Cascade View Safe Routes to School Phase II Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $138,205.30 for design of the Cascade View Safe Routes to School Phase II Project. This phase will construct a traffic circle at 33rd Avenue South /South 140th Street and sidewalks on the east side of 33rd Avenue South between South 140" Street and South 144th Street and the south side of South 140th Street between Military Road South and 34th Avenue South. The project is largely funded by federal Safe Routes to School grant money. MAJORITY APPROVAL. FORWARD TO FEBRUARY 8, 2016 COMMITTEE OF THE WHOLE. B. Project Completion: 2015 Overlay and Repair Program Staff is seeking Council approval of project completion and release of the retainage bond to Miles Construction in the amount of $1,288,587.45 for the 2015 Overlay and Repair Project. This project provided hot mix asphalt paving and street improvements at seven locations and a portion of the parking lot at Fort Dent Park. Construction was completed on November 12, 2015. MAJORITY APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR CONSENT AGENDA. C. Supplemental Agreement: Boeing Access Road over BNRR Bridge Rehab Project Staff is seeking Council approval of Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. in the amount of $52,805.00 for design of the Boeing Access Road over BNRR Rehabilitation Project. The original contract was signed in October 2013 and has been delayed due to railroad plan reviews and negotiations with BNSF for the Construction and Maintenance Agreement. Inclusion of this supplement brings the contract total to $1,070,577 and is still within the approved design budget of $1,353,000.00. MAJORITY APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR CONSENT AGENDA. VA