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HomeMy WebLinkAboutCAP 2016-09-12 Item 2A - Contract Amendment - Partnership for Improving Community Health Grant / Healthy Tukwila with Seattle/King County Public Healthk 4 z i City of Tukwila a� o Allan Ekberg, Mayor t9oa INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Tracy Gallaway, Parks and Recreation Manager CC: Mayor Ekberg DATE: September 7, 2016 SUBJECT: Partners in Community Health Grant ISSUE King County Public Health - Partners in Community Health grant award contract amendment BACKGROUND In early February 2015 Parks and Recreation staff applied for and received a King County Public Health (KPCH) "Partners in Community Health" (PICH) grant. The grant is a portion of a larger grant KCPH received through the Centers for Disease Control (CDC). KCPH is distributing portions of their funding to further the goals of the award. The funding was broken into 3 funding cycles: • Year 1: 5/1/2015- 9/29/15. Parks and Recreation was allocated $30,000. • Year 2: 9/30/15- 9/29/16. Parks and recreation received an initial allocation of $30,000, and in April 2016 received an additional allocation of $7,500. Total Year 2 allocation was $37,500. • Year 3: 9/30/16 - 8/29/17. Parks and recreation was allocated $35,000. Total PICH grant allocation: $102,500 DISCUSSION The PICH funding has enabled staff to implement The Healthy Tukwila project and further the Department's 2016 work plan by addressing the goal of improving citizen's awareness towards making healthier lifestyle choices. The Healthy Tukwila project includes an education program (internal and external), public awareness campaign and the creation of City administrative policy changes to encourage a healthy food and beverage environment for employees, program participants, rental customers and community center visitors. FINANCIAL IMPACT Matching funds are not required for this award, but a budget amendment will be necessary to account for expenditures that will be reimbursed through the PICH grant. RECOMMENDATION The Committee is being asked to forward this item to the Consent Agenda at the September 19, 2016 Regular Meeting to authorize the Mayor to sign the contract amendment. ATTACHMENTS A — PICH Accomplishments B — Scope of Work (Year 3) — Healthy Tukwila Project 1 ATTACHMENT A Health Tukwila PICH Accomplishments Staff Training: • November 2015— Parks and Recreation Department Leadership Team, 25 FT staff - Introduction to PICH/ Healthy Tukwila • February 2016— Parks and Recreation youth program staff, 15 PT staff - Introduction to PICH /Healthy Tukwila • April 2016— Recreation staff, 13 FT /PT staff- A Closer Look at the Childhood Obesity Epidemic: Viewing of Fed Up • June 2016— Recreation and Tukwila Community Center staff, 16 PT staff- A Closer Look at the Childhood Obesity Epidemic: Viewing of Fed Up • June 2016 — Parks and Rec Administration and Rec staff, 10 FT staff, Assessing our Food and Beverage Environment and Setting Goals for Improvement • June 2016 — Recreation youth program staff, 40 seasonal staff- How PICH is changing our environment and How to Be a Healthy Role Model Preschool: • Revised snack handout • Revised snack policy • Provided nutrition curriculum for use in fall Rec Time- youth recreation component in partnership with TSD summer school: • Proved 2 parent newsletters (hydration and healthy beverages) Camp Tukwilly Summer Camp: • Provided 10 weeks of healthy cooking lessons for kids facilitated by camp staff directors and teen Leaders in Training • Provided 10 weeks of nutrition activities for kids • Provided 10 weeks of parent newsletters on healthy eating • Integrated fruit and vegetable promotion into art activity Teen Night: • Hosted a taste testing of healthier food options for concession stand • Provided list of healthy snack and concession options to program supervisor Seniors: • Planning healthy cooking classes (4) • Partnering with the Tuesday Latino program to provide nutrition activities, games and education (beginning September) • Providing new healthy eating materials in Spanish for the Latino program 3 Health Tukwila Rental Program: • Created a flyer for rental groups with healthy meeting suggestions, activity break ideas and walking path information. Community: • Created and signed up 1000 people including City staff, the business community, and families for a Healthy Tukwila Newsletter including tips and resources for Good, Healthy, Fun • Piloted family fitness series • Created list of healthy meal and snack offerings for community and special events • Hosted Healthy Tukwila community booth with interactive educational activities for all ages at 9 community events • Planning Family Wellness Workshops to begin in October which will include family fitness and cooking activities • Collaborated with Tukwila School District Food Services Director to identify a packet of educational resources for - educators related to fruits and vegetables • Investigating further partnership with Tukwila School District to explore nutrition education in schools • Partnered with Sounders 2 soccer team to encourage parents and youth of sports families to drink more water by giving away water bottles and free S2 tickets to families that signed a pledge to "ReThink Your Drink" Environment and Policy: • Removed 3 soda machines from TCC • Installed 3 water - fountain /bottle refilling stations • Changed contents of vending machine to include healthier options with less sugar, more whole ingredients, less salt. • Dedicated one bulletin board in TCC lobby to USDA ten tip nutrition series and other healthy eating info. 4 Health Tukwila To help make the healthy choice the easy choice for you, we've changed our vending options. Before Now 5 ATTACHMENT B Exhibit B Scope of Work Amendment City of Tukwila Parks and Recreation (Healthy Tukwila project) Background: The U.S. Centers for Disease Control and Prevention (CDC) recently awarded Public Health — Seattle & King County (Public Health), Seattle Children's Hospital and the Healthy King County Coalition (HKCC) a Partnerships to Improve Community Health (PICH) grant. The three -year, $9 million grant will support efforts related to obesity prevention and tobacco prevention in order to improve the health of youth, families and communities. We will be working in King County and partnering with communities in Southeast Seattle and South King County. Obesity and tobacco are two of the leading causes of premature illness, death and health care costs across the nation and in King County. The PICH grant builds on previous Healthy Communities work by Public Health ( http: / /www.kingcounty.gov /healthservices /health /about /healthycommunities.aspx) as well as current community efforts to increase access to healthy foods and physical activity, reduce exposure to unhealthy foods and beverages, and reduce exposure to tobacco products. Public Health's Healthy Communities work focuses on health equity to ensure all King County residents have a fair chance to live long, healthy lives. Contractors will propose a set of activities that are designed to change organizational practices, policies and environments to make the healthy choice the easier choice. The activities are also designed to build new ways for various sectors such as education, housing, food systems, businesses etc. to interact in order to create healthier communities. Funding Period: The PICH grant is a three year project with three distinct periods of performance. This scope is for year 3. • Year 1: ending 9/29/2015 • Year 2: 9/30/2015- 9/29/2016 • Year 3: 9/30/2016 - 8/29/2017 The contract is renewed at the end of each period of performance contingent upon renewal of Public Health's federal award as well as contractor performance. Each period of performance has its own specific budget amount. Unused funds from one period of performance may not be carried forward to a subsequent period of performance. Final Year of PICH: This period of performance (September 30, 2016 - August 29, 2017) is the third and final year of the PICH grant. Below are key dates for this final year: • June 1, 2017- The last day to submit a request to amend the year 3 contract. • September 15, 2017- The fourth quarter progress report and any additional end of year reports are due to Public Health. • September 20, 2017- Final Invoice is due to Public Health. Project Summary: The Healthy Tukwila program will serve a Tukwila resident community of 19,000 and a business community of over 10,000, by providing the opportunity for the City of Tukwila Parks and Recreation Department to develop an education program, public awareness campaign and work toward policy changes to create a healthy food and beverage environment. CDIP4007- Amendment -City of Tukwila Parks and Recreation Page 1 7 Method of Accountability: The Healthy Tukwila staff will meet in person or by phone with the Public Health project staff on a monthly basis, or more frequently as needed, to review project status using the Project Work plan (see below). Healthy Tukwila will complete progress reporting as described in this contract. Description of Contract Outcomes Outcome 1: The Healthy Tukwila program will train a total of 60 Tukwila Parks and Recreation Staff and Community Leaders to increase the awareness of harmful effects of sugar in foods and beverages of participants of Tukwila Parks and Recreation programs by September 29, 2017. Outcome 1 Milestones: Year 3 Milestones- Not final until contract is renewed for year 3 1. Develop and implement three "lunch and learn" workshops for City employees. 2. Develop two "healthy habits" workshops for part time /seasonal staff. 3. Implement plan to educate new staff upon hiring (on- boarding) regarding the Healthy Tukwila project (goals and outcomes). 4. Work with the Tukwila School District to identify and assess what strategies each organization is doing to promote a healthy food and beverage environment in the Tukwila community; determine how the organizations could partner to make improvements. Outcome 2: The Healthy Tukwila program will implement at least one policy change within the City of Tukwila Parks and Recreation department to improve the food and beverage environment for over 250 staff and over 10,000 participants by September 29, 2017. Outcome 2 Milestones: Year 3 Milestones- Not final until contract is renewed for year 3 1. Outcome achieved in Year 2. Outcome 3: The Healthy Tukwila program will conduct an education and awareness campaign regarding harmful effects of sugar in foods and sugary drinks reaching 8,000 Tukwila residents by September 29, 2017. Outcome 3 Milestones: Year 3 Milestones- Not final until contract is renewed for year 3 1. Develop and implement three family wellness workshops that are accessible and represent Tukwila's unique cultural makeup. 2. Conduct 5 community outreach and education activities with the Healthy Tukwila toolkit. 3. Develop and implement a business outreach plan that identifies and recognizes local businesses that support the Healthy Tukwila project. 4. Continue to implement customized toolkits to recreation program participants and park visitors. 5. Beginning in January 2017 dedicate one page of our quarterly Recreation Activities Guide to Healthy Tukwila (10,000 copies distributed three times per year). CDIP4007- Amendment 8 -City of Tukwila Parks and Recreation Page 2 Additional Deliverables and Expectations: Report Monthly on Work Plan Progress The Healthy Tukwila program will provide a progress report on the agreed work plan to Public Health each month and will discuss progress with staff by phone or in person monthly. Healthy Tukwila and Public Health staff will meet in person at least quarterly. Healthy Tukwila will complete a final report at the end of the project period and complete other reporting as required by CDC per Public Health - for example, semi - annual reports. Work collaboratively and receive technical assistance Public Health, Healthy King County Coalition, and Seattle Children's Hospital will provide and coordinate technical assistance to support the outcomes in this contract. Healthy Tukwila will work with PICH staff to incorporate appropriate technical assistance into work plans and to identify assistance as needed as the project progresses. Examples of areas of technical assistance are: health equity, building partnerships, communications, evaluation, policy development, adapting or identifying evidence -based practices, and outcome - specific assistance. The three PICH agencies may provide assistance directly, coordinate assistance from a national CDC provider, coordinate peer -to -peer networks, and, in some cases, identify additional technical assistance providers. Participate in coalitions and task forces As it relates to the outcomes in this contract, Healthy Tukwila will work with Public Health staff to identify coalitions and task forces and participate as it benefits the work. The Healthy King County Coalition focuses on systems, policies, and environment issues in King County that affect healthy eating, active living, and tobacco use and exposure. Healthy Tukwila is invited to join HKCC and participate in a work group. Other organizations, coalitions, individuals or groups working on obesity, nutrition, physical activity or tobacco prevention may also participate on the HKCC. CDIP4007- Amendment -City of Tukwila Parks and Recreation Page 3 9 Communicate to advance Healthy Communities work Communications is a tool to support healthy community change among stakeholders, community partners and the public. Communication activities will be part of Healthy Tukwila work plans and should be linked specifically to each grantee's program objectives. Healthy Tukwila will co- develop communications plans. Healthy Tukwila should include budget for communications planning and activities. Healthy Tukwila will work with Public Health Communications staff to develop stories that reflect the successes of the policy, systems and environment changes taking place as a result of their accomplishments. In addition, Healthy Tukwila is encouraged to develop a communications plan when its work plan is finalized. A Communications Plan will identify: 1) A communications goal such as raising awareness of a potential policy change or promoting community actions, 2) Your target audience(s) 3) Key messages 4) Appeal or style of communication that will be most effective for reaching your audience 5) Channel(s) to effectively reach various audiences 6) Cultural and linguistic considerations to ensure your messages reach your audiences and 5) A plan to assess your efforts. Public Health Communications staff, along with support from Seattle Children's and the Healthy King County Coalition, are available to provide technical assistance as grantees develop and implement communications activities. Participate in other initiative -wide activities Healthy Tukwila will be invited to participate in initiative -wide activities, such as an annual Healthy Communities summit. Participate in evaluation activities Healthy Tukwila will name a person who will lead evaluation activities for this contract. Healthy Tukwila and the PICH Evaluation Team will work collaboratively to track the strengths and challenges of implementing PICH funded activities. Grantees will be expected to evaluate policy, systems and environmental changes and short - term outcomes (that happen during the contract period). The evaluation protocol and set of outcomes for the activities in this contract will be co- developed with input from stakeholders and is intended to provide Healthy Tukwila and PICH leadership with useful information for decision - making, planning and project management. Healthy Tukwila and PICH evaluator will develop evaluation activities that Healthy Tukwila will include in work plans and the budget. Healthy Tukwila will provide project data using agreed upon methods. These methods may include interviews, surveys, recording observations, tracking logs, estimates of use, and using documents to provide evidence of policy implementation. PICH evaluators will provide ongoing technical support. Invoice and report how PICH funds are spent Healthy Tukwila must have a financial system that is able to prepare reports and separate PICH funds from other organization expenses. Healthy Tukwila will bill Public Health for reimbursement of PICH expenses. Public Health cannot pay ahead for expenses. Documentation of all costs must be kept by Healthy Tukwila. CDIP4007- Amendment 10 -City of Tukwila Parks and Recreation Page 4