HomeMy WebLinkAboutReg 2016-09-19 Item 3C - Contract Amendment - Partnership for Improving Community Healthy Grant and "Healthy Tukwila" with Seattle/King County Public Health (Year 3)COUNCIL AGENDA SYNOPSIS
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Meeting Date
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Ma is review
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09/19/16
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1-1'L
❑ .Resolution
A1tg Date
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7 Bid Award
A•1tg Dale
• Public Hearing
❑ Other
Ai g Date
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A11tg Date
SPONSOR Council 1 Mayor ❑ HR ❑ DCD ❑ Finance' n I'ite TS /1 P &R ❑ Pollee • PIS'
SPONSOR'S The Council is being asked to authorize the Mayor to sign the contract amendment. A
SUMMARY budget amendment for 2016 is necessary to account for grant related expenditures and
will be coming at a later time. 2017 grant related expenditures are accounted for in the
2017 -2018 proposed budget.
RI:VIIAWED BY ❑ COW Mtg. El CA &P Crntc ❑ F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DA'Z'E: 9/12/16 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/AD\IIN.
COMMITTEE
Parks and Recreation Department
CAP - Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ITEM INFORMATION
ITEM No.
3.C.
1
STAFF SPONSOR: RICK STILL
ORIGINAL AGENDA DATE: 9/19/16
AGENDA ITEM TiThE Partners in Community Health Grant amendment
C.Vi'1 ,:GORY I I Diycu pion
IIItg Date
F2
Motion
Date 9/19/16
❑ .Resolution
A1tg Date
❑ Orcliwinie
AN Date
7 Bid Award
A•1tg Dale
• Public Hearing
❑ Other
Ai g Date
Alf tg
A11tg Date
SPONSOR Council 1 Mayor ❑ HR ❑ DCD ❑ Finance' n I'ite TS /1 P &R ❑ Pollee • PIS'
SPONSOR'S The Council is being asked to authorize the Mayor to sign the contract amendment. A
SUMMARY budget amendment for 2016 is necessary to account for grant related expenditures and
will be coming at a later time. 2017 grant related expenditures are accounted for in the
2017 -2018 proposed budget.
RI:VIIAWED BY ❑ COW Mtg. El CA &P Crntc ❑ F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DA'Z'E: 9/12/16 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/AD\IIN.
COMMITTEE
Parks and Recreation Department
CAP - Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$72,500 $37,500 $35,000
Fund Source: GRANT AWARD FROM SEATTLE -KING COUNTY PUBLIC HEALTH
Comments: Partners in Community Health grant - funding for the Healthy Tukwila Project Year 3
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
9/19/16
Informational Memorandum dated 9/7/16
PICH Accomplishments
Scope of Work (Year 3) -- Healthy Tukwila Project
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Minutes from the Community Affairs and Parks Committee meeting of 9/12/16
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director
BY: Tracy Gallaway, Parks and Recreation Manager
CC: Mayor Ekberg
DATE: September 7, 2016
SUBJECT: Partners in Community Health Grant
ISSUE
King County Public Health - Partners in Community Health grant award contract amendment
BACKGROUND
In early February 2015 Parks and Recreation staff applied for and received a King County
Public Health (KPCH) "Partners in Community Health" (PICH) grant. The grant is a portion of a
larger grant KCPH received through the Centers for Disease Control (CDC). KCPH is
distributing portions of their funding to further the goals of the award.
The funding was broken into 3 funding cycles:
• Year 1: 5/1/2015-9/29/15. Parks and Recreation was allocated $30,000.
• Year 2: 9/30/15- 9/29/16. Parks and recreation received an initial allocation of $30,000,
and in April 2016 received an additional allocation of $7,500. Total Year 2 allocation
was $37,500.
• Year 3: 9/30116 - 8/29/17. Parks and recreation was allocated $35,000.
Total PICH grant allocation: $102,500
DISCUSSION
The PICH funding has enabled staff to implement The Healthy Tukwila project and further the
Department's 2016 work plan by addressing the goal of improving citizen's awareness towards
making healthier lifestyle choices. The Healthy Tukwila project includes an education program
(internal and external), public awareness campaign and the creation of City administrative policy
changes to encourage a healthy food and beverage environment for employees, program
participants, rental customers and community center visitors.
FINANCIAL IMPACT
Matching funds are not required for this award, but a budget amendment will be necessary to
account for expenditures that will be reimbursed through the PICH grant.
RECOMMENDATION
The Committee is being asked to forward this item to the Consent Agenda at the September 19,
2016 Regular Meeting to authorize the Mayor to sign the contract amendment.
ATTACHMENTS
A — PICH Accomplishments
B — Scope of Work (Year 3) — Healthy Tukwila Project
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ATTACHMENT A
Health Tukwila
PICH Accomplishments
Staff Training:
• November 2015— Parks and Recreation Department Leadership Team, 25 FT
staff - Introduction to PICH/ Healthy Tukwila
• February 2016— Parks and Recreation youth program staff, 15 PT staff -
Introduction to PICH /Healthy Tukwila
• April 2016— Recreation staff, 13 FT /PT staff- A Closer Look at the Childhood
Obesity Epidemic: Viewing of Fed Up
• June 2016— Recreation and Tukwila Community Center staff, 16 PT staff- A
Closer Look at the Childhood Obesity Epidemic: Viewing of Fed Up
• June 2016 — Parks and Rec Administration and Rec staff, 10 FT staff, Assessing
our Food and Beverage Environment and Setting Goals for Improvement
• June 2016 — Recreation youth program staff, 40 seasonal staff- How PICH is
changing our environment and How to Be a Healthy Role Model
Preschool:
• Revised snack handout
• Revised snack policy
• Provided nutrition curriculum for use in fall
Rec Time- youth recreation component in partnership with TSD summer school:
• Proved 2 parent newsletters (hydration and healthy beverages)
Camp Tukwilly Summer Camp:
• Provided 10 weeks of healthy cooking lessons for kids facilitated by camp staff
directors and teen Leaders in Training
• Provided 10 weeks of nutrition activities for kids
• Provided 10 weeks of parent newsletters on healthy eating
• Integrated fruit and vegetable promotion into art activity
Teen Night:
• Hosted a taste testing of healthier food options for concession stand
• Provided list of healthy snack and concession options to program supervisor
Seniors:
• Planning healthy cooking classes (4)
• Partnering with the Tuesday Latino program to provide nutrition activities, games
and education (beginning September)
• Providing new healthy eating materials in Spanish for the Latino program
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Health Tukwila
Rental Program:
• Created a flyer for rental groups with healthy meeting suggestions, activity break
ideas and walking path information.
Community:
• Created and signed up 1000 people including City staff, the business community,
and families for a Healthy Tukwila Newsletter including tips and resources for
Good, Healthy, Fun
• Piloted family fitness series
• Created list of healthy meal and snack offerings for community and special
events
• Hosted Healthy Tukwila community booth with interactive educational activities
for all ages at 9 community events
• Planning Family Wellness Workshops to begin in October which will include
family fitness and cooking activities
• Collaborated with Tukwila School District Food Services Director to identify a
packet of educational resources for - educators related to fruits and vegetables
• Investigating further partnership with Tukwila School District to explore nutrition
education in schools
• Partnered with Sounders 2 soccer team to encourage parents and youth of
sports families to drink more water by giving away water bottles and free S2
tickets to families that signed a pledge to "ReThink Your Drink"
Environment and Policy:
• Removed 3 soda machines from TCC
• Installed 3 water - fountain /bottle refilling stations
• Changed contents of vending machine to include healthier options with less
sugar, more whole ingredients, less salt.
• Dedicated one bulletin board in TCC lobby to USDA ten tip nutrition series and
other healthy eating info.
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Health Tukwila
To help make the healthy choice the easy choice for you, we've changed our vending options.
Before
Now
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ATTACHMENT B
Exhibit B
Scope of Work
Amendment
City of Tukwila Parks and Recreation (Healthy Tukwila project)
Background: The U.S. Centers for Disease Control and Prevention (CDC) recently awarded Public Health —
Seattle & King County (Public Health), Seattle Children's Hospital and the Healthy King County Coalition
(HKCC) a Partnerships to Improve Community Health (PICH) grant. The three -year, $9 million grant will
support efforts related to obesity prevention and tobacco prevention in order to improve the health of youth,
families and communities. We will be working in King County and partnering with communities in Southeast
Seattle and South King County.
Obesity and tobacco are two of the leading causes of premature illness, death and health care costs across
the nation and in King County. The PICH grant builds on previous Healthy Communities work by Public Health
( http: / /www.kingcounty.gov /healthservices /health /about /healthycommunities.aspx) as well as current
community efforts to increase access to healthy foods and physical activity, reduce exposure to unhealthy
foods and beverages, and reduce exposure to tobacco products. Public Health's Healthy Communities work
focuses on health equity to ensure all King County residents have a fair chance to live long, healthy lives.
Contractors will propose a set of activities that are designed to change organizational practices, policies and
environments to make the healthy choice the easier choice. The activities are also designed to build new ways
for various sectors such as education, housing, food systems, businesses etc. to interact in order to create
healthier communities.
Funding Period: The PICH grant is a three year project with three distinct periods of performance. This scope
is for year 3.
• Year 1: ending 9/29/2015
• Year 2: 9/30/2015- 9/29/2016
• Year 3: 9/30/2016 - 8/29/2017
The contract is renewed at the end of each period of performance contingent upon renewal of Public Health's
federal award as well as contractor performance. Each period of performance has its own specific budget
amount. Unused funds from one period of performance may not be carried forward to a subsequent period of
performance.
Final Year of PICH:
This period of performance (September 30, 2016 - August 29, 2017) is the third and final year of the PICH grant.
Below are key dates for this final year:
• June 1, 2017- The last day to submit a request to amend the year 3 contract.
• September 15, 2017- The fourth quarter progress report and any additional end of year reports are due
to Public Health.
• September 20, 2017- Final Invoice is due to Public Health.
Project Summary: The Healthy Tukwila program will serve a Tukwila resident community of 19,000 and a
business community of over 10,000, by providing the opportunity for the City of Tukwila Parks and Recreation
Department to develop an education program, public awareness campaign and work toward policy changes to
create a healthy food and beverage environment.
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Method of Accountability: The Healthy Tukwila staff will meet in person or by phone with the Public Health
project staff on a monthly basis, or more frequently as needed, to review project status using the Project Work
plan (see below). Healthy Tukwila will complete progress reporting as described in this contract.
Description of Contract Outcomes
Outcome 1: The Healthy Tukwila program will train a total of 60 Tukwila Parks and Recreation Staff and
Community Leaders to increase the awareness of harmful effects of sugar in foods and beverages of
participants of Tukwila Parks and Recreation programs by September 29, 2017.
Outcome 1 Milestones:
Year 3 Milestones- Not final until contract is renewed for year 3
1. Develop and implement three "lunch and learn" workshops for City employees.
2. Develop two "healthy habits" workshops for part time /seasonal staff.
3. Implement plan to educate new staff upon hiring (on- boarding) regarding the Healthy Tukwila project
(goals and outcomes).
4. Work with the Tukwila School District to identify and assess what strategies each organization is doing
to promote a healthy food and beverage environment in the Tukwila community; determine how the
organizations could partner to make improvements.
Outcome 2: The Healthy Tukwila program will implement at least one policy change within the City of Tukwila
Parks and Recreation department to improve the food and beverage environment for over 250 staff and over
10,000 participants by September 29, 2017.
Outcome 2 Milestones:
Year 3 Milestones- Not final until contract is renewed for year 3
1. Outcome achieved in Year 2.
Outcome 3: The Healthy Tukwila program will conduct an education and awareness campaign regarding
harmful effects of sugar in foods and sugary drinks reaching 8,000 Tukwila residents by September 29, 2017.
Outcome 3 Milestones:
Year 3 Milestones- Not final until contract is renewed for year 3
1. Develop and implement three family wellness workshops that are accessible and represent Tukwila's
unique cultural makeup.
2. Conduct 5 community outreach and education activities with the Healthy Tukwila toolkit.
3. Develop and implement a business outreach plan that identifies and recognizes local businesses that
support the Healthy Tukwila project.
4. Continue to implement customized toolkits to recreation program participants and park visitors.
5. Beginning in January 2017 dedicate one page of our quarterly Recreation Activities Guide to Healthy
Tukwila (10,000 copies distributed three times per year).
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-City of Tukwila Parks and Recreation Page 2
Additional Deliverables and Expectations:
Report Monthly on Work Plan Progress
The Healthy Tukwila program will provide a progress report on the agreed work plan to Public Health each
month and will discuss progress with staff by phone or in person monthly. Healthy Tukwila and Public Health
staff will meet in person at least quarterly. Healthy Tukwila will complete a final report at the end of the project
period and complete other reporting as required by CDC per Public Health - for example, semi - annual reports.
Work collaboratively and receive technical assistance
Public Health, Healthy King County Coalition, and Seattle Children's Hospital will provide and coordinate
technical assistance to support the outcomes in this contract. Healthy Tukwila will work with PICH staff to
incorporate appropriate technical assistance into work plans and to identify assistance as needed as the
project progresses. Examples of areas of technical assistance are: health equity, building partnerships,
communications, evaluation, policy development, adapting or identifying evidence -based practices, and
outcome - specific assistance. The three PICH agencies may provide assistance directly, coordinate assistance
from a national CDC provider, coordinate peer -to -peer networks, and, in some cases, identify additional
technical assistance providers.
Participate in coalitions and task forces
As it relates to the outcomes in this contract, Healthy Tukwila will work with Public Health staff to identify
coalitions and task forces and participate as it benefits the work. The Healthy King County Coalition focuses on
systems, policies, and environment issues in King County that affect healthy eating, active living, and tobacco
use and exposure. Healthy Tukwila is invited to join HKCC and participate in a work group. Other
organizations, coalitions, individuals or groups working on obesity, nutrition, physical activity or tobacco
prevention may also participate on the HKCC.
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Communicate to advance Healthy Communities work
Communications is a tool to support healthy community change among stakeholders, community partners and
the public. Communication activities will be part of Healthy Tukwila work plans and should be linked specifically
to each grantee's program objectives. Healthy Tukwila will co- develop communications plans. Healthy Tukwila
should include budget for communications planning and activities.
Healthy Tukwila will work with Public Health Communications staff to develop stories that reflect the successes
of the policy, systems and environment changes taking place as a result of their accomplishments.
In addition, Healthy Tukwila is encouraged to develop a communications plan when its work plan is finalized.
A Communications Plan will identify: 1) A communications goal such as raising awareness of a potential
policy change or promoting community actions, 2) Your target audience(s) 3) Key messages 4) Appeal or
style of communication that will be most effective for reaching your audience 5) Channel(s) to effectively reach
various audiences 6) Cultural and linguistic considerations to ensure your messages reach your audiences
and 5) A plan to assess your efforts.
Public Health Communications staff, along with support from Seattle Children's and the Healthy King County
Coalition, are available to provide technical assistance as grantees develop and implement communications
activities.
Participate in other initiative -wide activities
Healthy Tukwila will be invited to participate in initiative -wide activities, such as an annual Healthy
Communities summit.
Participate in evaluation activities
Healthy Tukwila will name a person who will lead evaluation activities for this contract. Healthy Tukwila and the
PICH Evaluation Team will work collaboratively to track the strengths and challenges of implementing PICH
funded activities. Grantees will be expected to evaluate policy, systems and environmental changes and short -
term outcomes (that happen during the contract period). The evaluation protocol and set of outcomes for the
activities in this contract will be co- developed with input from stakeholders and is intended to provide Healthy
Tukwila and PICH leadership with useful information for decision - making, planning and project management.
Healthy Tukwila and PICH evaluator will develop evaluation activities that Healthy Tukwila will include in work
plans and the budget. Healthy Tukwila will provide project data using agreed upon methods. These methods
may include interviews, surveys, recording observations, tracking logs, estimates of use, and using documents
to provide evidence of policy implementation. PICH evaluators will provide ongoing technical support.
Invoice and report how PICH funds are spent
Healthy Tukwila must have a financial system that is able to prepare reports and separate PICH funds from
other organization expenses. Healthy Tukwila will bill Public Health for reimbursement of PICH expenses.
Public Health cannot pay ahead for expenses. Documentation of all costs must be kept by Healthy Tukwila.
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-City of Tukwila Parks and Recreation Page 4
City of Tukwila
City Council Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
September 12, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod
Staff: Rick Still, Tracy Gallaway, Rachel Bianchi, Nora Gierloff, Mary Hulvey, Gail
Labanara, Jack Pace, Vicky Carlsen, Laurel Humphrey
Guest: Sharon Mann, Resident
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Contract Amendment: Healthy Tukwila
Staff is seeking Council approval of an amendment to the Partnerships to Improve Community
Health (PICH) grant agreement with Public Health - Seattle & King County, Healthy King County
Coalition, and Seattle Children's Hospital that would renew funding in the amount of $35,000
for the third and final year. The total PICH grant allocation to the City was $102,000, and funding
has enabled the implementation of the Healthy Tukwila project. This project includes an
internal and external education campaign and the creation of City administrative policy
changes to encourage healthy choices for employees, program participants, rental customers
and community center visitors. The 2016 budget amendment will reflect 2016 expenditures
that will be reimbursed through PICH. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER
19, 2016 REGULAR CONSENT AGENDA.
B. Parks and Recreation Department 2017 -2022 Capital Improvement Program
Staff is seeking Council approval of the Parks and Recreation Department's Capital
Improvement Program for 2017 -2018, which has been reorganized for clarity and
housekeeping. The budget is $4.46 million for the next six years, and all proposed funding is
from grants, King County Levy, mitigation, and REET 1 with no general fund impact. Major
changes from 2015 -2016 are as follows:
• WRIA 9 Watershed Planning moved to 412 Surface Water
• Duwamish Gardens completed in 2016
• Salmon Habitat Restoration moved into Green the Green in 412 Surface Water
• Black River Trail Connector now exists as part of Lake to Sound
• Ryan Hill Park will be reevaluated with PROS Plan
• Nelson Salmon Habitat Side Channel moved to 412 Surface Water
• Project list was reordered
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