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Home My WebLink AboutFS 2016-09-20 COMPLETE AGENDA PACKETCity of Tukwila Finance and Safety Committee O Verna Seal, Chair O Dennis Robertson O Kate Kruller AGENDA Distribution: Recommended Action V. Seal P. McCarthy D. Robertson C. O'Flaherty K. Kruller R. Turpin K. Hougardy L. Humphrey T. McLeod B. Devlin Mayor Ekberg V. Carlsen D. Cline J. Todd TUESDAY, SEPTEMBER 20, 2016 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Purchase of Cellebrite data extraction hardware /software a. Committee consideration/ Pg.i for the Police Department. decision. Bill Devlin, Acting Commander, Po /ice Department b. A resolution adopting a Charter of the public safety bond b. Forward to 9/26 C.O.W. Pg.13 Financial Oversight Committee. and 10/3 Regular Mtg. Laurel Humphrey, Council Analyst c. Budget review: Firemen's Pension Fund, Human c. Forward to 9/26 C.O.W. Pg.39 Resources, Finance, Mayor's Office. for Council review. Vicky Carlsen, Deputy Finance Director d. Request for additional budget authority in 2016 to d. Forward to 9/26 C.O.W. Pg.87 implement the Technology Services Department strategy for Council review. and vision. Joseph Todd, Technology Services Director e. Preliminary review of Technology Services Department e. Committee review. Pg.89 budget. Joseph Todd, Technology Services Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, October 4, 2016 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Detective Dan Lindstrom for Acting Commander Bill Devlin CC: Mayor Ekberg DATE: September 12, 2016 SUBJECT: Cellebrite Software Purchase t&DL= Criminal investigations in the current era of technology require police departments have equipment to keep up with criminal methodologies. The vast majority of crimes involve the use of electronic devices such as cell phones, which can be used alone and/or to access Facebook Instagram, Snapchat and others. Lawful gathering of evidence from those devices is a necessity in this era of investigations. BACKGROUND AND DISCUSSION Over the last 10 or so years, cell phones and electronic devices have become a part of our everyday lives. Those devices have also been part of criminal activity. Murders are planned and discussed via cell phones, child pornography is made and sent via cell phones and burglars take pictures of their "take" for posting on anonymous sites designed to sell and traffic stolen property. Social media apps that use cell technology are used all the time in the criminal world. Tukwila Investigative Services Division has had to rely on neighboring agencies, state labs and other resources in order to obtain cell data for our most serious crimes like armed robberies and murders. We have been unable to fulfill requests of the prosecutor's office to obtain cell data in other crimes thereby hindering, delaying or all-out damaging otherwise good cases. As an example, the Investigative Services Division currently has 10+ phones at various labs awaiting forensic examination. The State Patrol Crime Lab has an estimated backlog of 10 months. We have over 50 phones awaiting forensic work that do not qualify for outside lab help. A typical use of Cellebrite would include suspects in felony crimes where a phone was used or present (murder, robbery, kidnapping, rape, pornography, burglary, human trafficking, drug sales and distribution, etc). Agencies also commonly utilize Cellebrite to conduct digital evidence exams on victims of domestic violence. Things on the phone, whether deleted or not, are recoverable with either consent or a Superior Court search warrant. INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The Cellebrite UFED 4PC is a PC-based software that works on our existing computers, and costs $9,000. The Cloud Solutions Set allows the Cellebrite user to obtain cloud-based data. Ir other words, if The Cloud was used by the phone, such is the case with most apps, that data is recoverable from the phone. Absent that add-on, data that was sent to or from The Cloud is not recoverable. Current Cellebrite users in our area have said the Cloud Solutions Set is as important as the Cellebrite itself. The renewal for Cellebrite, which would cover 1 year of upgrades, is $3,299 annually (with likely minor increases yearly). The renewal for the Cloud Solutions Set is $2,625. The renewals would take us through October of 2017. The training is necessary for certification and court testimony. Cellebrite UFED4 PC $9,000 Cloud Solutions Set $7,999 Cellebrite Renewal through 10/17 $3,299 Cloud Analyzer Renewal through 10/17 $2,625 Shipping $85 5-day training for 2 Operators $7,700 Lodging and Expenses $1,196 Total $31,904 Funding for this equipment will be from the asset forfeiture account and sufficient funds exist for the purchase. WK01611Tmi I a g I 7n Eel k, The Finance and Safety Committee is being asked to support and approve the purchase of this much-needed equipment and associated training. Per policy, anything over $5,000 that is not previously budgeted needs to go to Finance and Safety for approval. Per the previous section, seizure account funds will be used for this purchase and the minimal annual maintenance. ATTACHMENTS LIFED Touch 4 page summary LIFED Cloud Analyzer 3 page summary Cellebrite 3 page Fact Sheet WA2016 Info MernoslCellbrite.docx 2 % / /r // • + rrw"�'s +"r�ralorr ri�� err Al _D TOUCH All- inclusive Mobile Forensic Solution Cellebrute =' s UFED T {)LA ;h Ultimate is an innovative. high performing mobile forensic: solution. With it,.; intuitive GUI and easy -to -use tough sc:re<sn, the UFED Touch Ultimata enables the physical, file system, and login l extractions of all data, passwords. inc.lrldi d d(31(Yted dt tea, from the wicJest range of mobile phones, memory cards, portable GPS devices and tablets. The UFED Touch Ultimate includes: UFED Physical Analyzer: Pc)wOrful t)pJACiltian' for decodmfr analysis and reportim a -t, UFED Phone Detective: Instant mobile identification appl[ cation UFED Reader: Free application for sharing analysis reports with any authorized porsonnc.l. No licen5,e or installation requir,c3d. The UFED Touch Ultimate is �) mission - reedy ac)lution for investiclations in the field or lab and available in both standard and rLI(Igedized versions. UFED Phone Detective Now available as an app for Androld and IOS devices. Mil In ■ LIFED Reader allows authorized personnel to share examination results with others, regardless of whether they own UFED software, Simply forward the application and the extraction report to users for viewing and searching the extracted data, Free of charge, and no installation is required. UFED Camera UFED Camera is an evidence collection too], enabling investigators to manually collect evidence by capturing Images of the data or screenshots directly from the device, thereby enhancing the extraction process. a Add image categories and descriptions In the LIFED to generate reports 0 Capture Images/videos of the device as evidence, even when data ir, mart nxtrartahin 0 Collect captured data as complementary evidence i accelerate the investigatio The UFED Camera kit is available with the Ultimate solution offering, Apphcafloinw UFED P"calAnalyzar UPED Reader - UFED Phone Deteclive Hardwawv� UFEDT%Mhdevlce - UFED solid protective case --'tip & cable set -np A cattle organizer- UFED power supply- Standard carrying case - RugDedzedcarrong case' -Case embedded work suftce* - UFED Tb screen c -Faraday bag, - WED axis mal hard drive" - UFED memory card reader - Mulli SIM adapter SIM ID cloning cards -Micro SIM ID cloning cards -Nano SIM kD cloning cards - Car power adapter- UFED to PC cable - Phone power-up cable -USB flash driers -Current 5V to 6V 13C adapter- Clearing brush for phone connectors 'Avallable In rugged1zed version only Access pirwate-useii c ud data uvWing Ilogin virgoirrnatk n extracteol froth tina rrrtoVOe dirmce Usernawne,based extracflon wo&n to prhawuseir rloqA data usIng usemapires and passwecids pranaded fay the htyestigated sijlo M rptnpved ftorn personall Mm contacts or nAa other dist:ovefy mlearrs Forensic data praervatlon pgwl, 11rfairirnatwni trom clloud data sourm ovInfle ioVgkq, and traong VIte envry process To rnMntaln J,91 a autheirrt,dty Eau jj:�t"e of extracted data rs Ihaslhed selparat0y and can be Wv corripared agamt ts o6gin VW[jaHze data hi a uNfled format NoirmaRte different doud seryim i,n a unified fonnat and mew vt T- rnehrte, Re tlhumbnad , Cortacts, or Maps formae, Report, share & expoil Generate and share, ea5y,to reaij, PZ:11F reports (of erttilre data sets or filwed ,ril'orinnavon 4V1*VCM LOCK ror deepe,, anal�rs,,s a,,rd ro. irrvPswS1hcr% vvith ftrd jjpvv,y data Rl NERFOR114 TMIFLV EXTRACTIONS OF PRIVATE US11DR DATA By us.ing bgn credern[A VrK111x3CtP.d horn a irnobite dKice, examiners can extrac pmmr wer doud data ftom key, sewal ryredEa, mfelbmatl 8imid cloud vorage sourm jxntnjj1'j pIrf.,,approved, le?,A boundarlies Tlhil, prmddv, rorehVcs examiners mh a useUl workaround to o1ppracles po.W.d ov unroopetaxive ser0ce poodem and speeds aC<4,$5 to auttwintir dalai woMe wirvng for lengthy ktgap jprai:evp% %urh as the WAT to &o t hrougI4 UNIN A114D IORGANllZE DISPARATIE DATA 1114TO A CUB19AIDNIVIEW Dynaftcaoy Mualkie and airreyze Wirge t1oud data seas In a undied format to Ilnring key linsrghes to the surface W easy anaVsis This unique capablity enables fvensk: spedaRsu to normalfixe and oqanne dispavare data re(r4eved horn wwous sear ,e providers wto a urtified form m, w qua &y uncover torrunon, connections and crtqTelate crivow wdence pmrnc-dpajte acce,$1, to prmiw dovd-bawd tiara sweq valuable firnR, offPring a dam "O'Ce, that can tpe valdated against service prowder mcord!s SHARE A141), III TEGRA1,TE (IN111A FOR FURTIfER ANJUSIS supemsors, corartriand Waders attornarys and other ouv0de parries has never bleen easier Our sollralarii ensures the data they YeCeN,e .5 Comjprethtqj%lhe#.,, ,Oevant and rntss >celun specific Easily export and mregaze �ATD Cloud Analkyzer data muo JED oror krwllysls or orher advanced ao3lt7MCM Wt8. to( peeper' an*rva THI:. UITID ICInORD ANALYZER SIMP111FIES TIMEHUESTIGATIVE WORIKIFLOW Seize and extract mobile device Decode cloud services login Information using UFED Physical Analyzer r� I r, , � I. r, I Analyze and report data In a unified format Windows compatible PC with a dual-core or compatIb[e processor running at 1.6 GHz or higher Windows 7 Service Pack 1 or Windows 8,64 hilt 90 MB of free disk space for installation MlcrosokNet Framework version 4.5.2. New 9Mxtsae 2 Exmbm 4 Data sources Date range 0173 ENIVbM .4'M'Mj1 Coii'dent categories mom. pruu�r��a1J 0 �r I /I PJA "MOM About Cellebrite Celliebrite is the world leader in delivedrig cutting-edge rnobile forensic solutions, Cellebrite provides flex[bie, fleid-proven and inrmvadve cross.-platforim SOlUtions for Ilab and fiend via Its UFEID Pro and Ulr ED 11::Field Series, The cornpanVs comprehensive Universal Forensic Extractloi i Device (UPED) is designed to meet 0,-[e challenges of univefling the massive amiount of data stored In the modern mobile device, R-m Ul::EI) Series is able to extract, decode, analyze and report data firorri, thousands of mobile devices, includirig, smartphones, legacy and feature phones, portable GIDS devices, tablets, rnemcq cards and pl,iones manufactured wid" Chinese cl iips,ets Widl'ii more thian 3(.:1,000, units deployed across 100 countries, UFED Series is 01"ie primar, .Y choice for forensk specialists in law enfnricement, military, Intelligence, corporate, securiq! and ,eDiscoveiry. Foundied in 1999, Cellebrite Is a subsidiary of the Sun Corporation, a publicly traded japairtese company (6736uJQ) To [eai"n rTioi,e, vis€t NNW 'VV, ce III 11l e 10 it to . co I ar es@cd [eb rii te,co M 0 2015 Celiebrite Ilu ob.lip Synichron�zavon 1.7101a Dili righ -'itss reserved, i� i i; i► � i� MM vv I in ' Q W 32% CLOUD PROVIDERS ZBA Collkwir C—w, As the firripoirtance of IMoMe EWdence Grows, ti-ie INleed lFor New Tods and CapabQftkn, Take (,:�erfter&age analymandshare rivglras Iq uickiiy The vokrine urd comple,oy wis dwa mw re✓esents, has s'ireviched torernpc lah be yrPnd Then' caparmy. 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Cm, IIIAOnd Wiv"n rukiWio¢ co-iAcin &V disivaram No uxofus TO prafatim 4040% 111"a untaiv 4avekkk insightu JIM kwamn 0% A40m4ed muMuthms 4111onm uws ko IM "I and Karu,r mktu k qMu an III uni ui ,Hind mardl �oina (hii dau hastil on I and mimp samilm" $ocation typies mind divAnce City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Laurel. Humphrey, Council Analyst CC: Mayor Ekberg DATE: September 13, 2016 SUBJECT: Public Safety Bond Financial Oversight Committee ISSUE The City Council desires to establish a Public Safety Bond Financial Oversight Committee if the voters approve the Public Safety Bond ballot measure at the November 8, 2016 election. DISCUSSION On August 1, 2016 the City Council adopted Ordinance No. 2509 providing for submission to the voters of the City on November 8, 2016 a proposition authorizing the issuance of general obligation bonds for the purpose of paying for the replacement of Fire Stations 51, 52 and 54, a Justice Center to house Police and the Court, and fully fund fire apparatus and equipment for the twenty year life of the Bond. In response to community input on the Public Safety Plan, the City Council also provided for the establishment of an independent Financial Oversight Committee should the proposed ballot measure be approved by voters in November. Ordinance No. 2509 specified that the Committee would include at least five members including representatives from the residential, business and non-profit community and that membership would be appointed by the City Council within six months. At that time the Council requested that additional details regarding the Financial Oversight Committee be presented to the Finance and Safety Committee via a separate resolution. The attached resolution proposes a draft Charter to serve as the framework for the Financial Oversight Committee should the bond proposition be approved in November, including sections on Purpose, Responsibilities, Structure, Appointment Process, Bylaws, Meetings, City Support, Ethics Policy, and Member Termination. The Charter also proposes that the City Council use the City's existing Boards and Commissions application form for this Committee, a sample of which is attached to this memo. RECOMMENDATION The Committee is asked to review the proposal and make a recommendation to the full Council regarding its final proposed form. Staff is seeking direction on the draft components of the Charter as well as a decision on the total number and composition of the Financial Oversight Committee. Two proposals regarding the number and composition are included for the Committee's consideration on page 3 of the draft Charter. ATTACHMENTS Draft Resolution Draft Charter Current City of Tukwila Boards, Commissions and Committee application form Excerpt from Minutes of August 1, 2016 Regular Meeting 13 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CHARTER FOR THE PUBLIC SAFETY BOND FINANCIAL OVERSIGHT COMMITTEE. WHEREAS, the City Council has determined that it is in the best interest of the City to implement its Public Safety Plan, which includes a voter-approved bond to replace three seismically-deficient fire stations, guarantee funding for critical fire apparatus and equipment, and construct a justice center to house the Police Department and the Municipal Court; and WHEREAS, on August 1, 2016, the City Council adopted Ordinance No. 2509, providing for submission to the voters of the City on November 8, 2016, a proposition authorizing the issuance of general obligation bonds for the purpose of paying a portion of the cost of the Public Safety Plan; and WHEREAS, outreach on the proposed Public Safety Plan revealed significant community support for public safety staff and funding, along with a desire for an independent oversight mechanism; and WHEREAS, oversight of the City's finances is the ultimate responsibility of the City Council, given to them by the voters of the City of Tukwila, as set forth by State law and no independent oversight committee can supersede that fiscal authority; and WHEREAS, in response to direction from the community the City Council desires to establish an additional mechanism that will increase accountability, transparency and public confidence that funds will be spent as stated; and WHEREAS, Ordinance No. 2509 provides for the establishment of a Financial Oversight Committee should the Public Safety Plan ballot proposition be approved by the qualified voters of the City of Tukwila; and W:\Word Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-8-16 LH:bjs Page 1 of 2 15 WHEREAS, if the ballot proposition submitted by Ordinance No. 2509 is approved by the qualified voters of the City of Tukwila on November 8, 2016, the Council desires to have in place a framework for appointing an independent oversight committee within six months; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council is dedicated to accountability and transparency in the expenditure of bond proceeds and adopts a Charter for the Public Safety Bond Financial Oversight Committee (attached as Attachment A) to be effective immediately should the Public Safety Bond ballot measure be approved by voters at the November 8, 2016 General Election. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2016. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment A: Charter of the Public Safety Bond Financial Oversight Committee WAWord Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-8-16 LH:bjs 16 Page 2 of 2 I of the City of Tukwila Public Safety Bond Financial Oversight Committee Adopted by Resolution No. 17 1. 4 4. IN CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee Background — Public Safety Bond On November 8, 2016, voters of Tukwila will be asked to approve issuance of general obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54) • Guaranteed funding for fire equipment and apparatus for the life of the 20-year bond • Construction of a Justice Center to house the Tukwila Police Department and Municipal Court Charter Purpose Pursuant to Ordinance No. 2509 the City Council will appoint a Public Safety Bond Financial Oversight Committee within six months if the ballot proposition is approved by the qualified voters of Tukwila at the November 8, 2016 election. The purpose of this Charter is to serve as the framework for the Financial Oversight Committee ("Committee"). The City Council may amend this Charter as necessary or appropriate. Committee Purpose As the City's legislative body, oversight and control of the City's finances is the responsibility of the City Council, all seven of whom are held accountable by Tukwila voters. The purpose of this Committee is not to supersede the fiduciary authority of the Council, but to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. The Committee shall review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond, and shall report at least semi-annually to the City Council and the public on the same. The Committee will help ensure that the community remains informed about new public safety construction projects. The Committee will not be engaged in facility design or construction oversight. Committee Responsibilities • Review periodic reports provided by the City regarding status of construction projects, bond expenditures, project schedules, and timelines of bond projects. • Verify effective and efficient use of bond proceeds and compliance with the purposes of the Public Safety Bond. • Review efforts by the City to maximize bond revenues by balancing best value, quality, and efficiency in meeting the City's goals and priorities. • Review copies of all other bond reports provided by the City or requested by the Committee. Page 2 of 5 (continued...) 4 61 1.1 CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee Committee Responsibilities (cont.) • Review copies of any performance or financial audits of the City's bond programs to ensure that appropriate action is being taken to remediate any identified deficiencies. • Prepare and communicate findings and recommendations for improvement via a periodic (at least semi-annually) independent report to the City Council and the public. • Review this Charter annually and recommend revisions to the City Council. • Approve Committee meeting minutes. • Approve reports and other Committee communications. Committee Structure and Membership The Committee shall include 5 [7] members comprising 2 [4] residents, 2 members from the business community, and 1 member representing a non-profit organization that works closely with Tukwila community members. The City Council will appoint all members of the Committee. Members shall serve for terms of two years without compensation, although in order to have staggered terms, 1 resident and 1 business representative will initially be appointed for three years and thereafter all terms of appointment will be for two years. Members may be reappointed for additional terms. No employee or official of the City of Tukwila shall be appointed to the Committee. No vendor, contractor, or consultant of the City of Tukwila who is in any way involved in the public safety construction projects shall be appointed to the Committee. The Committee shall continue in existence for the economic life of the Public Safety Bond. Appointment Process The City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions application form available on the City website. Applications will be reviewed by a standing Committee of the City Council which will make a recommendation to the Committee of the Whole. Volunteers for City Boards, Commissions, and Committees are subject to a background check. Page 3 of 5 We, CHARTER • the City • Tukwila (I). Public Safety Bond Financial Oversight Committee 7. Bylaws The Committee shall adopt bylaws regarding its internal organization, including the following: • A provision for electing a Chair and a Vice-Chair, as well as any other officers deemed necessary by the Committee. • All meetings will be open to the general public. • A majority of active members shall constitute a quorum. • Reports and/or recommendations to the City Council must be approved by a majority of active members of the Committee. • Written minutes of all meetings of the Committee shall be composed. 8. Meetings The Committee shall determine its meeting schedule according to the flow of information to evaluate, no fewer than two times per year. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, the Committee shall define the member as inactive and inform the Council of its action. 9. City Support The City will provide the Committee with reasonable technical and administrative assistance, including: • Provision of timely reports that will describe proposed projects, costs, contingency, and schedule. • Provision of other documents such as financial statements, investment reports, contracts, budget amendments, bid awards, or other reports requested by the Committee. • Provision of a meeting room. • Provision of space on the City website and Digital Records Center for public access to agendas, minutes, reports, and any other relevant information. • Preparation and distribution of meeting agendas and minutes. Page 4 of 5 20 10, CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 77 10. Ethics Policy Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code of Ethics for Employees and Appointed Officials. The Committee serves the general interest of the public and not any personal or special interest. Committee members are required to sign a conflict of interest statement and to disclose any potential conflicts that may arise in the course of their service. 11. Member Termination The City Council retains the right to remove a Committee member for specific reasons such as, but not limited to: • The member has been declared inactive due to missing two or more meetings without cause. • The member has been found to violate a provision of the Code of Ethics JMC Chapter 2.95). If a member is removed from the Committee, the community will be notified of the vacancy and the City Council will appoint another qualified person to the Committee per the process outlined in Section 6 of this Charter. Page 5 of 5 21 22 of the City of Tukwila Public Safety Bond Financial Oversight Committee Adopted by Resolution No. 23 (D CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 1. Background — Public Safety Bond On November 8, 2016, voters of Tukwila will be asked to approve issuance of general obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54) • Guaranteed funding for fire equipment and apparatus for the life of the 20-year bond Construction of a Justice Center to house the Tukwila Police Department and Municipal Court. 2. Charter Purpose Pursuant to Ordinance No. 2509 the City Council will appoint a Public Safety Bond Financial Oversight Committee within six months if the ballot proposition is approved by the qualified voters of Tukwila at the November 8, 2016 election. The purpose of this Charter is to serve as the framework for the Financial Oversight Committee ("Committee"). The City Council may amend this Charter as necessary or appropriate. 3. Committee Purpose As the City's legislative body, oversight and control of the City's finances is the responsibility of the City Council, all seven of whom are held accountable by Tukwila voters. The purpose of this Committee is not to supersede the fiduciary authority of the Council, but to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. The Committee shall review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond, and shall report at least semi-annually to the City Council and the public on the same. The Committee will help ensure that the community remains informed about new public safety construction projects. The Committee will not be engaged in facility design or construction oversight. 4. Committee Responsibilities • Review periodic reports provided by the City regarding status of construction projects, bond expenditures, project schedules, and timelines of bond projects. • Verify effective and efficient use of bond proceeds and compliance with the purposes of the Public Safety Bond. • Review efforts by the City to maximize bond revenues by balancing best value, quality, and efficiency in meeting the City's goals and priorities. • Review copies of all other bond reports provided by the City or requested by the Committee. Page 2 of 5 24 (continued...) - -r-� LA k� CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 4. Committee Responsibilities (cont.) • Review copies of any performance or financial audits of the City's bond programs to ensure that appropriate action is being taken to remediate any identified deficiencies. • Prepare and communicate findings and recommendations for improvement via a periodic (at least semi-annually) independent report to the City Council and the public. • Review this Charter annually and recommend revisions to the City Council. • Approve Committee meeting minutes. • Approve reports and other Committee communications. 5. Committee Structure and Membership The Committee shall include 5 [7] members comprising 2 [4] residents, 2 members from the business community, and 1 member representing a non-profit organization that works closely with Tukwila community members. The City Council will appoint all members of the Committee. Members shall serve for terms of two years without compensation, although in order to have staggered terms, 1 resident and 1 business representative will initially be appointed for three years and thereafter all terms of appointment will be for two years. Members may be reappointed for additional terms. No employee or official of the City of Tukwila shall be appointed to the Committee. No vendor, contractor, or consultant of the City of Tukwila who is in any way involved in the public safety construction projects shall be appointed to the Committee. The Committee shall continue in existence for the economic life of the Public Safety Bond. 6. Appointment Process The City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions application form available on the City website. Applications will be reviewed by a standing Committee of the City Council which will make a recommendation to the Committee of the Whole. Volunteers for City Boards, Commissions, and Committees are subject to a background check. Page 3 of 5 25 CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 7. Bylaws The Committee shall adopt bylaws regarding its internal organization, including the following: • A provision for electing a Chair and a Vice-Chair, as well as any other officers deemed necessary by the Committee. • All meetings will be open to the general public. • A majority of active members shall constitute a quorum. • Reports and/or recommendations to the City Council must be approved by a majority of active members of the Committee. • Written minutes of all meetings of the Committee shall be composed. 8. Meetings The Committee shall determine its meeting schedule according to the flow of information to evaluate, no fewer than two times per year. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, the Committee shall define the member as inactive and inform the Council of its action. 9. City Support The City will provide the Committee with reasonable technical and administrative assistance, including: • Provision of timely reports that will describe proposed projects, costs, contingency, and schedule. • Provision of other documents such as financial statements, investment reports, contracts, budget amendments, bid awards, or other reports requested by the Committee. • Provision of a meeting room. • Provision of space on the City website and Digital Records Center for public access to agendas, minutes, reports, and any other relevant information. • Preparation and distribution of meeting agendas and minutes. Page 4 of 5 26 (D CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 10. Ethics Policy Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code of Ethics for Employees and Appointed Officials. The Committee serves the general interest of the public and not any personal or special interest. Committee members are required to sign a conflict of interest statement and to disclose any potential conflicts that may arise in the course of their service. 11. Member Termination The City Council retains the right to remove a Committee member for specific reasons such as, but not limited to: • The member has been declared inactive due to missing two or more meetings without cause. • The member has been found to violate a provision of the Code of Ethics (TIVIC Chapter 2.95). If a member is removed from the Committee, the community will be notified of the vacancy and the City Council will appoint another qualified person to the Committee per the process outlined in Section 6 of this Charter. Page 5 of 5 27 W City of Tukwila Tukwila City Hall 02OOGouihoenterBlvd Tukwila, WA 98180 Phone: (206) 433-1800 Fax: (206) 433-1833 Email: VVebSU8: Z\pO|'caf'on for Appointment ��F�� J�� /�Y0K8|��|/�;Jc� BOARDS '`.°^� ��mnm/��.��."~� RECEIVED Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. NAME: Last ADDRESS: Street MAILING ADDRESS (if different):____ HOME PHONE: First City CELL/MOB|LEPHON E-MAIL: Please check all that apply to you within the City of Tukwila limits: [] Resident [] Businaee0vvnerURepnas*ntatkm [] GChOO| District Representative [] High GChOO| Student M. BE I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: O Arts O Community Police Advisory LJ Civil Service [] Human Services U Equity& Diversity U Library [] Parks [] Lodging Tax [] Planning [] Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ONONE OF THESE BOARDS OR COMMISSIONS? [] Yes []No U"yeo^. please list: AVAILABLE TO ATTEND MEETINGS: El Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): El FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: 1:1 Yes E] No TERM EXPIRES: BOARDS /COMMISSIONS APPLICATION FOR APPOINTMENT rroressionaucommunity Activities (organizations, ciuris, service groups, etc): Hobbies /Interests: Qualifications as related to this position: Other comments /additional information for consideration: Applicant's Signature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433 -1800. 30 • CITY OF TUKWILA Boards & Commissions 6200 Southcenter Blvd., Tukwila, WA 98188 206-433-1800 Background Screening Standards The following policy guidelines are a reflection of the "Disqualification Standards" that the City of Tukwila has implemented for its Boards and Commissions and Volunteer Program. A person will likely be disqualified and prohibited from serving if the person has been found guilty of the following crimes: SEX OFFENSES All sex offenses — Regardless of the amount of time since offense. Examples: Child molestation, rape, sexual assault, battery, sodomy, prostitution, solicitation, indecent exposure, etc. FELONIES All felony violence — Regardless of the amount of time since offense. Examples: Murder, manslaughter, aggravated assault, kidnapping, robbery, aggravated burglary, etc. All felony offenses (other than violence or sex) — within the past 10 years. Examples: Drug offenses, theft, embezzlement, fraud, child endangerment, etc. MISDEMEANORS All misdemeanor violence offenses within the past 7 years. Examples: Simple assault, battery, domestic violence, hit & run, etc. All misdemeanor drug & alcohol offenses within the past 5 year or multiple offenses in the past 10 years. Examples: Driving under the influence, simple drug possession, drunk and disorderly, public intoxication, possession of drug paraphernalia, etc. Any other misdemeanor within the past 5 years that would be considered a potential danger to children or is directly related to the functions of that volunteer. Examples: Contributing to the delinquency of a minor, providing alcohol to a minor, theft- if volunteer would be handling monies, etc. Guilty means that a person was found guilty following a trial, entered a guilty plea, entered a no contest plea accompanied by a court finding of guilty, regardless of whether there was an adjudication of guilt (conviction) or a withholding of guilt. This does not apply if criminal charges resulted in acquittal, Nolle Prosse, or dismissal. Anyone who has been charged for any of the disqualifying offenses or for cases pending in court will not be permitted to volunteer until the official adjudication of the case. 31 Applicant: CITY OF TUKWILA Boards & Commissions 6200 SouthcenterBlvd., Tukwila, WA 98188 206 - 433 -1800 Notification and Authorization for Background Investigation Disclosure Statement In compliance with RCW 43.43.830 -845, all applicants who have been offered a position as a volunteer, and in which position the person may have unsupervised access to children less than sixteen years of age, to developmentally disabled persons, or to vulnerable adults, are required to disclose the following information: 1. Have you ever been convicted of any crime against children or other ❑Yes ❑ No persons *? "Crime against children or other persons" (as identified in RCW 43.43.830) means a conviction of any of the following offenses: Aggravated murder; first or second degree murder; first or second degree kidnapping; first, second or third degree assault; first, second or third degree assault of a child; first, second or third degree rape; first, second or third degree rape of a child; first or second degree robbery; first degree arson; first degree burglary; first or second degree manslaughter, first or second degree extortion; indecent liberties; incest; vehicular homicide; first degree promoting prostitution; communication with a minor; unlawful imprisonment; simple assault; sexual exploitation of minors; first or second degree criminal mistreatment; child abuse or neglect as defined in RCW 26.44.020; first or second degree custodial interference; first or second degree custodial sexual misconduct; malicious harassment; first, second or third degree child molestation; first or second degree sexual misconduct with a minor; commercial sexual abuse of a minor; child abandonment; promoting pornography; selling or distributing erotic material to a minor; custodial assault; violation of child abuse restraining order; child buying or selling; prostitution; felony indecent exposure; criminal abandonment; or any of these crimes as they may be renamed in the future. 2. Have you been convicted of crimes relating to financial exploitation where El Yes ❑ No the victim was a vulnerable adult? 3. Have you been found in any dependency action under RCW 13.34.040 to ❑ Yes ❑ No have sexually assaulted or exploited any minor or to have physically abused any minor? 4. Have you been found by a court in a domestic relations proceeding under ❑ Yes ❑ No Title 26 RCW to have sexually abused or exploited any minor or to have physically abused any minor? 5. Have you been found in any disciplinary board final decision to have sexually Yes ❑ No or physically abused or exploited any minor or developmentally disabled person, or to have abused or financially exploited a vulnerable adult? 6. Have you been found by a court in a protection proceeding under Chapter ❑ Yes ❑ No 74.34 RCW, to have abused or financially exploited a vulnerable adult? If the answer is YES to any of the previous questions, please describe the location, date and facts of the conviction and make reference to the question being answered: Please continue on the back 4 32 The City of Tukwila shall make an inquiry to the Washington State Patrol and/or Southeastern Security Consultants, Inc. regarding an applicant's conviction record, disciplinary board final decision, or civil adjudication record. Applicants will be notified of the results within 10 working days of receipt of this information by the City of Tukwila. A copy of the background screening results will be made available to the applicant upon request. I acknowledge that I have read the entire Notification and Authorization for Background Investigation Disclosure Statement, which I understand the requirements, and I grant permission to the City of Tukwila to make inquiry to the aforementioned organizations under the provisions of this law. Pursuant to RCW 9A.72.085, I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. TO EXPEDIATE THE BACKGROUND CHECK PROCESS PLEASE PROVIDE ALL REQUESTED INFORMATION. INFORMATION WILL BE KEPT CONFIDENTIAL. 'PRINT CLEARLY*** Applicant's Name (Print) Date of Birth Street Address Social Security Number farl--k-,wion cannc.,t be, processod �,-,Thout SSN) —city State Zip Code Phone Number 1: Applicant's Signature Date Phone Number 2: City of Tukwila Processing Agent Processed Date Results Date: Results: ❑ PASS ❑ FAIL Applicant Notified: No Yes Date: Notes: Revised: 1/22/2014 33 34 Tukwila City Council Regular Meeting Minutes August 1, 2016 Page 3 of 10 transformation there provided hope to the residents of that area that is needed for those living west of TIB. Thirdly, she has seen the articles regarding the Police Department, and she expressed appreciation for the partnership between the School District and Officers Balcom and Harrison. Building relationships with the students and the Police Department is essential and very beneficial. Additionally, she is pleased about the upcoming community potluck. Pam Carter, 4115 South 139th Street, said "Action Tukwila" is a grassroots community organization with a focus on bringing people together through activities. A community potluck event known as "Come Sit at Our Table" is scheduled for August 13, 2016 from 1:00 -5:00 p.m. on Tukwila International Blvd. between 144th and 1461h Streets. The 2 northbound lanes will be closed to facilitate the event, which involves food, music and street soccer. All are invited to attend and bring a dish to feed 6 people and an appetite. She conveyed that a great deal of fundraising is underway for this event, to include a Go Fund Me page. Those interested can visit http: / /www.actiontukwila.com. Ms. Carter provided flyers and information for distribution to the City Council. Councilmember Quinn referenced the Housing Authority comment. The Community Affairs and Parks Committee has been working on this, and will work with staff to identify partnerships. Mayor Ekberg also referenced the housing issue as it relates to Ms. Larson's comments from about a year ago regarding infestations in multi - family complexes. He is working with staff, as part of the business license process, to ensure all apartments provide proof of a pest inspection prior to getting a business license. The Mayor appreciates feedback about issues of concern in the community. CONSENT AGENDA a. Approval of Minutes: 7/18/16 (Regular) b. Approval of Vouchers #372620; #372613- 372753; #160600, #160703- 160705 in the amount of $2,512,049.38 c. Authorize the Mayor to sign an agreement with Seattle Southside Regional Tourism Authority (SSRTA) for tourism promotion in the amount of $337,500 to be paid from lodging tax funds. [Reviewed and forwarded to Consent by the Finance & Safety Committee on 7119116.] d. Award a bid and authorize the Mayor to sign a contract with Titan Earthwork, LLC, for the Andover Park East Water and Sewer Replacement Project in the amount of $3,504,684.14 (plus contingency). [Reviewed and forwarded to Consent by the Utilities Committee on 7126116.1 e. A resolution rejecting all bids submitted for the 2016 Small Drainage Program. [Reviewed and forwarded to Consent by the Utilities Committee on 7126116.] RESOLUTION NO. 1886 f. A resolution declaring an emergency in response to damages to public property due to a collapsed storm drain line. RESOLUTION NO. 1887 [Reviewed and forwarded to Consent by the Utilities Committee on 7126116.] (Per agenda amendment on Page 1 MOVED BY DUFFIE, SECONDED BY HOUGARDY THAT THE CONSENT AGENDA BE APPROVED AS SUBMITTED. MOTION CARRIED 7 -0. UNFINISHED BUSINESS a. An ordinance to place a public safety bond on the November 8, 2016 General Election ballot to fund the replacement of three seismically- unsound fire stations, guarantee funding for fire equipment and apparatus for the life of the bond, and construct a new Justice Center to house the Tukwila Police Department and Municipal Court. The City is considering a Public Safety Plan to fully fund police, fire and other first responders by investing in safe, modern facilities and providing essential life safety equipment. This would include a bond measure on the November 8, 2016 ballot that would fund the replacement of Fire Stations 51, 52 and 54, build a Justice Center to house Police and the Court, and fully fund apparatus and equipment for the next 20 years. 35 Tukwila City Council Regular Meeting Minutes August 1, 2016 Page 4 of 10 Bruce Linton, Deputy Police Chief, and Rachel Bianchi, Communications Manager, utilized a Powerpoint presentation to summarize this issue. How we got here: Two efforts converged; Public Safety prioritized • Identifying how to fully fund fire services in Tukwila has'been an ongoing effort since 2010, and included two lengthy processes investigating whether joining the Kent Regional Fire Authority was the best option. • At the direction of the City Council in 2012, the City has also engaged in a comprehensive review of City facilities, which included fire facilities, resulting in the City of Tukwila Facilities Plan for Essential Government Services. • Public Safety was the top priority identified and, at the direction of the City Council, the Public Safety Plan was developed in 2016 to address both fire and the broader public safety facilities deficiencies identified by the Facilities Committee. Details of the Public Safety Plan: • 20 -year voter - approved Public Safety bond to pay for: • Replacing three seismically- deficient fire stations • Guaranteed funding for fire equipment and apparatus for the life of the bond • New Justice Center to house Tukwila's Police Department and Municipal Court • Consolidated Public Works shops facility to be paid for with an equal mix of General Fund and Utility Funds, within the existing rate structure Next Steps: • Public Safety Bond — Council must act by August 1, 2016 to make the November 8, 2016 ballot; must also decide pro /con committee makeup • Public Works — 2017/2018 Budget process • Bond Oversight Committee scope and representation to be finalized by the Council this summer MOVED BY SEAL, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE READ BY TITLE ONLY. MOTION CARRIED 7 -0. Christy O'Flaherty, City Clerk, read the proposed ordinance by title only. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, PROVIDING FOR THE SUBMISSION TO THE VOTERS OF THE CITY AT A SPECIAL ELECTION TO BE HELD IN CONJUNCTION WITH THE STATEWIDE GENERAL ELECTION ON NOVEMBER 8, 2016, OF A PROPOSITION AUTHORIZING THE CITY TO ISSUE ITS GENERAL OBLIGATION BONDS FOR THE PURPOSE OF PAYING A PORTION OF THE COST OF THE TUKWILA PUBLIC SAFETY PLAN, IN A PRINCIPAL AMOUNT NOT TO EXCEED $77,385,000, PAYABLE BY ANNUAL PROPERTY TAX LEVIES TO BE MADE IN EXCESS OF REGULAR PROPERTY TAX LEVIES, AND TO LEVY THOSE EXCESS PROPERTY TAXES, ALL AS MORE PARTICULARLY SET FORTH HEREIN; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. MOVED BY SEAL, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE ADOPTED AS READ.* Councilmember Seal referenced page 59 of the agenda packet as it relates to changes in the "Financial Oversight Committee" section of the ordinance. These changes reflect the discussion at the last Council meeting. Councilmember McLeod referenced the section in the "Financial Oversight Committee" portion of the ordinance as it relates to a member being removed from the Committee for missing meetings. He inquired if that was the only way a member could be removed from the Committee. Rachel Turpin, City Attorney, said that while that appears to be the only basis for removal in the ordinance, it is possible for the Council to develop procedural rules as part of the process at a later date. W Tukwila City Council Regular Meeting Minutes August 1, 2016 Page 5of10 Councilmember Hougardy suggested that there be consistency in the ordinance in that the word "financial" appear in front of the words "oversight committee" throughout the ordinance. MOVED BY HOUGARDY, SECONDED BY KRULLER TO AMEND THE PROPOSED ORDINANCE TO ADD THE WORD "FINANCIAL" IN ALL INSTANCES IN FRONT OF THE WORDS "OVERSIGHT COMMITTEE." MOTION CARRIED 7-OTO AMEND THE PROPOSED ORDINANCE. Counni|momber Quinn inquired regarding rules that reference that the Council cannot forego their fiduciary responsibility in establishing o Financial Oversight Committee. Ms. Turpin confirmed that the Financial Oversight Committee will report to the Council, and it will not diminish the Council's fiduciary responsibility. Counci|member Robertson expressed concern that years from now, h may bo reasonable 0o disband the Financial Oversight Committee un there will no longer bea need for it. Ms. Turpin said the Council could adopt an ordinance to amend the existing ordinance to disband the committee. *MOTION CARRIED 7-0` TO ADOPT ORDINANCE NUMBER 2509, AS AMENDED. b. Authorize the approval ofPn/Con Committees to place m public safety bond on the November 8, 2018 General Election ballot bzfund the replacement uf three seismically-unsound fire stations, guarantee funding for fire equipment and apparatus for the life mf the bond, and construct anew Justice Center to house the Tukwila Police Department and Municipal Court. K8e. Bianchi provided an overview ofthis topic. King County Elections requires that jurisdictions putting local measures on the ballot must identify the names of individuals to be on the Pro and Con committees associated with a ballot measure. The City can only submit three names for each committee, although an unlimited number can assist the committees in preparing the statements. The City advertised that interested persons should submit their names to the City, and that the Council would make the final determination. Interested parties for the committees are aufollows: Pro Committee: • Katrina Dohn • Jim Haggerton • EdHougan1y • Kathleen Wilson Con Committee: • Mark Cohen • Charles Tyson Councilmember Hougardy recused herself from the discussion, as her husband is a candidate for the Pro Committee. Councilmember Quinn suggested that the Pro Committee be comprised of Katrina Dohn, Jim Haggerton, and Kathleen Wilson. All of these individuals are very qualified, and the City is fortunate to have these 4 names before us. Council President Duffie concurred with Councilmember Quinn and expressed the highest regard for Ed Hougardy and his good work in the City. Mr. Duff ie conveyed that it would bo best 10 have the Pro Committee members not be related 0oCounoi|membem. He also feels that Mr. Hougardyinsocommitted to Tukwila that he would understand and accept this decision gracefully. w City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: September 13, 2016 SUBJECT: Firemen's Pension Fund 2017 -2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Firemen's Pension fund section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Firemen's Pension Fund exists to support 10 firefighters who qualified for a City pension system prior to 1971. Members of the Tukwila Firemen's Pension system receive benefits from the LEOFF 1 system provided by WA State Department of Retirement Systems. State law requires the City to compute the benefits under the prior pension system (City's pension system) as if transfer of membership had not occurred. The retirees are paid the difference (if any) between the pension benefit they would have received from the City's plan and the benefit received from the LEOFF retirement system. DISCUSSION The proposed budget for the Firemen's Pension fund are as follows: • COLA increases of 2% have been applied to revenue received from the fire insurance premium tax. • The budget for the supplemental pension has been reduced to reflect historical activity. • Net adjustment to fund balance due to these changes reflect an increase in fund balance of 3.91 % in 2017 and a 0.39% decrease in 2018. The fund retains a healthy fund balance through the biennium. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Firemen's Pension fund 2017 -2018 Proposed Budget .i DEPARTMENT: N/A DIVISION: N/A FUND: Firemen's Pension FUND NUMBER: 611 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description This fund exists to support ten (10) firefighters who qualify for a City pension system prior to 1971. Firemen's Pension Fund 611 41 Actual Projected Budget 2016 -17 2017 -18 2014 2015 2016 2016 2017 2018 %Change %Change Operating Re\,enue Fire Insurance Premium Tax $ 64,114 $ 63,590 $ 66,360 $ 56,650 $ - $ - 0.00% 0.00% Interest 1,805 2,667 5,594 2,000 2,000 2,000 0.00% 0.00% Transfer In -Fire Ins Prem Tax - - - 67,687 69,041 0.00% 2.00% Total Revenue 65,919 66,258 71,954 1 58,650 69,687 71,041 18.82% 1.94% Operating Expenses Supplemental Pension 61,863 58,277 61,727 107,727 62,727 66,491 - 41.77% 6.00% Services - 4,500 19,000 25,000 10,000 10,000 - 60.00% 0.00% Total Expenses 61,863 62,777 80,727 132,727 72,727 76,491 -45,21% 5.17% Beginning Fund Balance 1,408,970 1,413,026 1,416,507 1,425,923 1,407,734 1,404,694 -1.28% -0.22% Change in Fund Balance 4,056 3,481 (8,773) (74,077) (3,040) (5,450) - 95.90% 79.28% Ending Fund Balance $ 1,413,026 $ 1,416,507 1 $ 1,407,734 $ 1,351,846 $1,404,694 $1,399,244 1 3.91% -0.39% 41 42 City of Tukwila Allan Ekberg, Mayor TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Cerlaen, Deputy Finance Director DATE: September 13.2O1G SUBJECT: Human Resources Department 2O17-2U18Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Human Resources section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Human Resources department provides a variety of internal support services including compensation, benefit administration, labor and employee re|@d0nS, civil service, recruitment, and organizational development. DISCUSSION The proposed budget for the Human Resources department has increased 4.73% for 2017 and increased by 3.1 % for 2018. The following will summarize the proposed changes to the Human Resources department. Changes from 2015-2016 Budge • COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. • COLA 2Y6 increase each year • PER8 retirement rate set at 12.83% each year • Healthcare 896 increase each year • Workers compensation 1096 increase each year • Supplies were increased by $3,500 for ongoing costs for key card supplies. Also include in supplies is $3,800 specific to 2017 to purchase 2 fire safe file cabinets. • Several lines in the Services category were adjusted for actual usage as well as inflation. Professional services line increased $2,500 in both 2017 and 2018 for consulting work to develop S8feh/ C0rnp|iGnC8 plans. It is anticipated that this work will be COrnp|ei8d in 2018. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package iOOctober. ATTACHMENTS Draft Human Resources department 2017-2018 Proposed Budget EE Human Resources Human Resources Director (1) Human Resources Human Resources Technician Analyst (1) (2) 45 DEPARTMENT: Human Resources K04> FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Stephanie Brown POSITION: Director Description: The Human Resources Department provides internal support Sen/icae in the areas of classification/compensation, benefit administration, labor and employee relations, civil eerviCB, recruitment and hiring, performance management, organizational development, training and professional development. 2015-2016 Accomplishments Completed Anti-Harassment Training City-wide — 1st quarter. Goal No. 4. Completed the Citywide Accident Prevention Program update and implementation -4quarter. Strategic Goal No. 4. Implemented citywide vacation accrual change from on annual accrual system to a monthly accrual system —1st quarter. — Strategic Goal No. 4. Completed and implemented Citywide Safety p|@D and education requirements. Strategic Goa/ 8/m. 4. Completed HR Operations Overview — 4 th quarter. Strategic Goal No. 4. 2017-2018 Outcome Goals • Implement City-wide Performance Management System. Strategic Goal No. 4. • Implement City wide Training Program. Strategic Goal No. 4. • Continue work on Lean Process Improvement to increase efficiencies. Strategic Goal No. 4. 2017'2O18 Indicators ofSuccess * Implement training program Citywide bv end of2'mquarter. v Implement training on now performance management system for all employees by and of 3rd quarter. Performance Measures Human Resources 2014 Actua 1 2015 Actua 1 2016 Projected 2017 Projected 2018 Projected Vacancies Ad\tertised 37 30 45 60 60 Applications Processed 1,100 800 1,464 1,700 1,800 Budget Change Discussion: Salarimo& Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Supplies. Supplies were increased $3,500 in 2017 for ongoing costs for Key Card supplies. The budget was also increased $3.800in2017 only to purchase 2 fire proof file cabinets. These costs were removed from the 2018budget. Services. Several lines in this category were adjusted to reflect actual usage as well as for inflation. Professional services line was increased $2,500 in 2017 and 2018 for consulting work to develop safety compliance plans. It is anticipated that most of the work will be completed in 2017 and the project completed in2U18. Expenditure Summary Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 % Chg Human Resources Analyst 1 2 184,185 84,872 2 Personnel Benefits 126,115 134,672 146,271 144,016 156,659 164,728 8.78% 5.15% Supplies 8,960 8,219 7,358 7,517 14,817 11,017 97.11% -25.65% Services 125,108 72,110 129,774 105,988 123,433 132,933 16.46% 7.70% Expenditure DetaO- Sa|ariesand Benefits Salaries are based on actual costs for existing positions and include a coat of living adjustment per contract agreements. an Rasoiircas Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Human Resources Analyst 1 2 184,185 84,872 2 187,869 89,602 Human Resources Technician 1 1 69,553 30,392 1 70,944 32,051 Extra Labor 6,000 459 6,000 459 �� ~~~ Expenditure Detail - Supplies, Services and Other Supplies include office and safety supplies, meals and refreshments for meetings; services include labor relations professional services, employee assistance program, public safety testing, software maintenance, equipment repair, travel, subscriptions and memberships, among others. Human Resources EN Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.04.518.100.31.00 Supplies - Office $ 6,299 $ 6,325 $ 4,125 $ 3,417 $ 10,717 $ 6,917 000.04.518100.31.02 Supplies - Safety 1,068 487 1,499 1,500 1,500 1,500 000.04.518.110.31.00 Supplies -Office and Operating 1,594 1,348 575 2,600 1,000 1,000 000.04.518.110.31.43 Supplies - Meals and Refreshments - 59 1,159 - 1,600 1,600 Total Supplies 8,960 8,219 7,358 7,517 14,817 11,017 000.04.518.100.41.00 Prof Svcs - Misc training, investigations, 52,235 17,720 32,401 13,000 30,000 30,000 and background check and fees 000.04.518.100.41.02 Prof Svcs - General safety and training 1,274 1,846 2,600 2,000 4,500 2,500 000.04.518.100.41.03 Prof Svcs - Labor relations, negotiations /mediations for bargaining units and potential grievances and /or Civil 31,551 371 30,020 30,000 15,000 25,000 Service hearings 000.04.518.100.41.04 Prof Svcs - Employee Assistance Program 8,155 8,224 8,500 9,075 9,075 9,075 000.04.518.100.41.05 Prof Svcs - NEOGOV Software - - 8,550 9,500 9,500 9,500 000.04.518.100.42.00 Communication - Postage - 7 - - 50 50 000.04.518.100.43.00 Travel - Meals, Parking, Mileage, Lodging 1,266 2,542 1,074 1,500 3,000 3,000 for WAPELRA and NPELRA 000.04.518.100.44.00 Advertising - Advertising job openings 2,003 2,875 4,599 1,000 6,000 6,000 000.04.518.100.45.00 Rental - Rentals /leases 2,087 2,087 2,099 2,108 2,108 2,108 000.04.518.100.48.00 R &M - Eden software, copier maintenance 2,642 12,062 2,790 5,105 14,000 15,500 000.04.518.100.49.00 Misc - Citywide anti - harassment training 1,161 1,414 (160) - - - 000.04.518.100.49.01 Misc - Annual memberships for various 1,230 1,125 1,510 1,000 1,200 1,200 organizations 000.04.518.100.49.02 Misc - Printing of department forms and - 190 1,450 1,450 500 500 new employee packets 000.04.518.100.49.03 Misc - Registrations for conferences and 2,218 617 1,386 2,000 2,000 2,000 training 000.04.518.110.41.00 Prof Svcs - Public Safety Testing quarterly fees, Promotional Testing Fees, Legal 16,176 19,305 29,555 22,500 22,500 22,500 Fees 000.04.518.110.44.00 Advertising - Advertising for non- commissioned, lateral police and 150 150 1,000 1,000 250 250 firefighters positions 000.04.518.110.45.00 Rental - Room rentals and other expenses for testing for non - commissioned positions 2,925 1,575 1,650 4,000 3,000 3,000 000.04.518.110.49.00 Misc - Conference registration for 34 - 750 750 750 750 Commissioners Total Services 125,108 72,110 1 129,774 105,988 123,433 132,933 Total Supplies, Services and Other $ 134,068 $ 80,329 1 $ 137,132 $ 113,505 $ 138,250 $ 143,950 EN City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TD: Finance 0^ Safety Committee FROM: Peggy McCarthy, Finance Director BY: VickvCarhsmn' Deputy Finance Director DATE: September i3,2O16 SUBJECT: Finance Department 2O17-2O18Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Finance section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Finance department provides an array Uf services that include financial data pnJC8SSiDg, treasury cash nntrO|' utility billing and collection, p8yrO||' 8CCOuDtS p8y8b|8, accounts receivable, business |iCeDSeS. preparation of the biennial budget and Comprehensive Annual F/O8OCi8| Report, (C&FF() and risk management. DISCUSSION The proposed budget for the Finance department has decreased 3.69% for 2017 and increased by 3.57% for 2018. The following will summarize the proposed changes to the Finance department. Changes from 2015-2016 Budget • COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. • COLA 296 increase each year • PERS retirement rate set at12.83% each year • Healthcare 8Y4 increase each year • Workers compensation 1096 increase each year • Supplies were increased by approximately $5'OOOtn reflect actual annual costs. • Services, in total has been reduced $155 thousand in 2017 over 2016 budget and increased G51 thousand in2O18 over 2O17budget. • Property insurance of $106 thousand was transferred to Public Works Facilities division. Additional adjustments were made for inflation. • Audit costs were increased by $15 thousand to reflect budget provided by WA State Auditor's Office. • Claims and judgments was reduced by $68 thousand in 2018 to reflect claims history. No increase is projected in 2018. • Other UODS were adjusted minimally to account for iDf|8b0O. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package inOctober. ATTACHMENTS Draft Finance department 2O17-2018 Proposed Budget EEO 50 Finance Finance Director (1) Deputy Finance Director (1) Fiscal Goordinato r ca Fi5l Claims" COO Payroll Cocidinator (1) Fiscal Fiscal e r z ci at i1a list Specialist Pairdil (1) H, H Treasuvj (1) F cal Fiscal specialist Specialist 'Claims (1) Utilities (1) Senior Fiscal Coordinator (1) Fiscal CocAinator (1) Fiscal Sjpecialist Business License—. (1) 51 DEPARTMENT: Finance (05) FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description The Finance department provides an array of services that include financial data processing, treasury cash control, utility billing and collection, payroll, accounts payable, accounts receivable, business licenses, preparation of the biennial budget and Comprehensive Annual Financial Report, (CAFR) and risk management. The Finance Department also serves as liaison to the State Auditor's Office during the annual audit of the City's compliance with legal and financial reporting requirements. 2015 -2016 Accomplishments ♦ Obtained debt funding for the Interurban Avenue South and Boeing Access Road Bridge projects. Strategic Goa / 4. ♦ Assisted in planning and outreach for public safety bond measure that was placed on the November 2016 ballot. Strategic Goal 4. ♦ Revised and enhanced the juror /witness fee reimbursement process by allowing jurors and witnesses to be reimbursed on the day of service. The new process also allows jurors and witnesses to donate their reimbursement to the Tukwila Pantry in lieu of receiving funds. Strategic Goal 4. ♦ Revamped the Adult Entertainer License Application process shortening the time required to process adult entertainment dancers. Strategic Goal 4. ♦ Participated in the Fire Exploratory Committee, which reviewed options available for the City's Fire department including annexing into an existing Regional Fire Authority. Strategic Goal 4. ♦ Achieved GFOA budget award and Comprehensive Annual Financial Report (CAFR) award. Strategic Goal 4. ♦ Implemented new industry standards for transactions processing including compliance with new requirements for chipped credit cards. Strategic Goal 4. 2017 -2018 Outcome Goals ♦ Continue to implement LEAN and HPO methods to enhance efficiencies and service levels especially with fixed asset accounting, indirect cost allocation model, and a new chart of accounts. Strategic Goal 4. ♦ Implement action items identified in the Finance Department Strategic Plan and Operational Overview. Strategic Goal 4. ♦ Issue and manage debt for Public Safety Plan. Strategic Goal 4. ♦ Develop staff by adding training opportunities where possible. Strategic Goal 4. ♦ Develop new tools for enhanced reporting, long -range financial planning and process improvements. Strategic Goal 4. Assure continuity of operations through succession planning, staff training and development, and policies and procedure documentation. Strategic Goal 4. ♦ Review fees and update as necessary including utility and other billing late fees and penalties, and credit card usage fee, if feasible. Migrate fee adoption and approval legislation from ordinances to resolutions. Strategic Goa / 4. 52 2017 -2018 Indicators of Success ♦ Financing is obtained and managed for the Public Safety Plan. Indirect cost allocation is equitable, complies with best practices and is easy to update requiring fewer than 40 staff hours to do so. Costs that can be directly charged to departments and funds are so charged instead of using the allocation. Fixed asset records are easy to access, provide necessary information and updating requires fewer staff hours. Chart of accounts allows for easier financial reporting for revenues, grants, and provides consistent coding for costs. ♦ Expanded knowledge within department of each major financial function; ability to perform functions by more than one person. ♦ Credit card usage fee is adopted if feasible; utility billing late fees and penalties are updated; all fee legislation resides in resolutions rather than ordinances. ♦ Credit card processing equipment complies with new requirements and is in place, tested, and working no later than December 31, 2017. Performance Measures Finance Finance Actual Estimated Projected 2014 2015 2016 2017 2018 Customer Service Number of utility accounts served 7,479 7,511 7,520 7,530 7,540 Number of utility bills generated 39,456 39,757 39,852 39,950 40,050 Accounts Payable and Accounts Receivable # of voucher payments 7,707 6,578 6,407 5,000 5,000 Average # of calendar days for AP to review, approve, and pay vouchers 10 9 7 6 6 # of accounts receivable invoices issued 819 864 632 651 651 Average days from revenue recognition to collection 88 10 15 23 23 Effectiveness, outcomes, and efficiency % monthly financial reports issued by the middle of the subsequent month (expenditure reports) N/A N/A 85% 95% 95% Adjusting journal entries resulting from audit - - - - - Vendor checks voided due to Finance Dept error N/A 10 7 6 6 53 Budget Change Discussion: Salaries and Benefits. COLA and step increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Extra labor was increased for front desk cashiering support up and special projects. Supplies. Supplies were increased $5,000 in 2017 to purchase office equipment to enhance operations. The increase is specific to 2017. Services. Several lines in this category were adjusted to reflect usage as well as for inflation. Professional Services line was increased $15,000 to account for increase in audit costs, $106,000 of property insurance was transferred to the Public Works facilities division, claims and judgment expenses were reduced by $68,000 to reflect improved claims experience. Expenditure Summary Finance Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 201617 % Chg 2017.18 % Chg 10 Salaries & Wages $ 1,017,109 $ 995,579 $ 987,212 $ 1,099,242 $ 1,122,774 $ 1,143,844 2.14% 1.88% 20 Personnel Benefits 354,834 356,221 414,399 422,994 448,187 470,778 5.96% 5.04% 30 Supplies 13,274 17,647 22,344 19,296 24,000 24,000 24.38% 0.00% 40 Services 759,744 815,967 946,383 1,198,468 1,043,851 1,094,399 - 12.90% 4.84% 50 Intergovt. Svcs & Taxes 1 1 - - - - 0.00% 0.00% Department Total $ 2,144,962 $ 2,185,415 $ 2,370,338 $ 2,740,000 $ 2,638,812 $ 2,733,020 .3.69% 3.57% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Finance Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Finance Director 1 1 $ 150,367 $ 45,118 1 $ 153,374 $ 47,142 Deputy Finance Director 1 1 121,346 40,993 1 123,773 42,942 Senior Fiscal Coordinator 1 1 86,456 39,908 1 88,185 42,078 Fiscal Coordinator 3 3 300,017 108,844 3 306,018 114,070 Fiscal Specialist 5 5 336,021 169,090 5 342,741 178,727 Fiscal Support Technician 1 1 59,277 28,421 1 60,463 30,006 Extra Labor 60,000 765 60,000 765 Overtime 9,289 2,048 9,289 2,048 Unemployment Compensation - 13,000 - 13,000 Department Total 12 12 $1,122,774 $ 448,187 12 1 $1,143,844 $ 470,778 54 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies; services include annual audit fees, liability insurance, software maintenance costs, travel, claims &judgments, subscriptions, and memberships, among others. Finance 55 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.05.514.230.31.00 Supplies - Office $ 13,274 $ 17,228 $ 18,296 $ 19,296 $ 19,000 $ 19,000 000.05.514.230.31.01 Supplies - Central Supplies - 153 - - - - 000.05.514.230.35.00 Small Tools & Equipment - Equipment to - 265 4,048 - 5,000 5,000 improve functionality and processes Total Supplies 13,274 17,647 22,344 19,296 24,000 24,000 000.05.514.230.41.00 Prof Svcs - Annual audit from State of WA 94,613 115,901 161,486 150,000 165,000 165,000 Auditor's Office, Consulting services 000.05.514.230.41.01 Prof Svcs - Microflex sales tax auditing 1,681 10,840 5,111 5,000 5,000 5,000 program 000.05.514.230.42.00 Communications - Postage, delivery 254 288 727 1,000 1,000 1,000 service, shipping 000.05.514.230.43.00 Travel - Meals, parking, mileage for 2,231 2,662 5,466 5,000 10,000 10,000 WFOA, PSFOA, software training 000.05.514.230.45.00 Rental - Copier lease 3,410 3,283 2,944 2,700 3,500 3,500 000.05.514.230.46.00 Insurance - City -wide liability insurance 282,576 7,371 7,372 455,000 8,100 13,100 000.05.514.230.46.01 Insurance - Liability insurance - 303,876 330,968 - 343,726 385,999 000.05.514.230.46.04 Insurance - Property insurance - 27,645 - - - - 000.05.514.230.48.00 R &M - Folding maching, other equipment, 54,540 57,278 59,781 62,500 65,625 68,900 vault, Eden software annual maintenance 000.05.514.230.49.00 Misc - Annual memberships, GFOA, 22,947 13,217 65,331 61,900 45,900 45,900 WFOA, armor car service, registrations 000.05.514.230.49.03 Misc - Claims & judgments 288,047 261,316 300,000 450,000 382,000 382,000 000.05.514.230.49.08 Misc - PPI credit card fees 9,445 12,290 7,197 5,368 14,000 14,000 Total Services 759,744 815,967 946,383 1,198,468 1,043,851 1,094,399 000.05.514.230.53.00 Ext Taxes & Assmnts - Excise Taxes 1 1 - - - - Total Intergovernmental 1 1 Total Supplies, Services and Other $ 773,019 $ 833,614 $ 968,727 $1,217,764 $1,067,851 $1,118,399 55 56 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: David Cline, City Administrator BY: Cheryl Thompson, Executive Assistant CC: Mayor Ekberg DATE: September 13, 2016 SUBJECT: Mayor's Office Department 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Mayor's Office section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Mayor's Office is composed of Administration, the City Attorney's Office, the City Clerk's Office, Communications, Economic Development and Human Services. The Mayor's Office Budget also includes the Sister Cities Committee, the Planning Commission, the Equity and Diversity Commission, the Arts Commission, the Parks Commission, the Library Advisory Board. DISCUSSION The proposed budget for the Mayor's Office Department is a 1.6 percent decrease for 2017 and a 1.71 percent increase for 2018. The following will summarize the proposed changes to the Mayor's Office budget by division, listed in the order they appear in the budget document. Administration The proposed budget for Administration is a 1.06 percent increase for 2017 and a 1.25 percent increase for 2018. Changes from 2015-2016 Budget based on actual costs • $32,500 reallocated from Administration to Communications for the Community Connectors program. • $45,000 was reallocated from Professional Services to Green Initiatives to be consistent with actual costs. • Travel increased by $3,500 to $20,000 each year to allow for actual costs due to market increase of transportation and lodging costs. • Equipment Rental increased by $11,300 to be consistent with actual costs. • Memberships and Dues increased by 3.3 percent in 2017 and 4.3 percent in 2018 based on increase in dues from Association of Washington Cities, Puget Sound Clean Air, Sound Cities Association and Puget Sound Regional Council. • Employee Appreciation increased by $4,000 to be consistent with projected costs. 57 INFORMATIONAL MEMO Page 2 Human Services The proposed budget for Human Services is reduced by 10.60 percent for 2017 and increased by .9 percent for 2018. Chan.ges from 2015-2016 Budge ~ $100,000 reallocated from Professional Services to Parks and Recreation for the REACH After School Program. * P[OfeSSiODa| Development increased $3.00O for Equity training for City Employees. 0 Human Services proposals ae outlined below. The Human Services Advisory Board received 50 proposals for Human Services program funding. After reviewing all of the proposals, the Advisory Board is recommending funding for 36 programs. Three of these are new programs not previously funded by the City and one currently funded p[Og[@[O is not being recommended for funding in 2017-2018. The total of the recommended contracts iS$372'7OO which iS$7'35O more than previously paid out iD2O15' 2010 but can be absorbed in the existing Human @en/ioeo budget. The Advisory Boards recommendations are listed below. NEWPROGRAMS $1O.00O has been allocated for 8 pilot project tOprOVideOlD[8eqUitviOfUDdiDgSDl8Ue[ grassroots organizations that have barriers in being able to apply through the Share 1 application process. Communities in Schools — Liaisons $3,000 Provides site coordinators to individual schools to assist students who are at risk of school failure. Site coordinators provide services to address non-academic issues which negatively impact student performance. Puget Sound Training Center — Employment and Training Services $3,000 Offers a comprehensive set of employment services to |OVV iOCO[De iOdiVidVg|g. including refugees and iDlDlig[@DtS. The services included customized skills training, one on one case nnonagennent, career coaching, job placement assistance and workshops to improve life oki||e and job readiness. Somali Youth and Family Club — Case Management $7,000 Supports refugees and immigrants with services and connections to help support family stability. They provide family engagement support, rent assistance and 000a man@gement, civic engagement and advocacy. CONTINUING PROGRAMS South Kinq Council of Human Services Capacity Building Project $5,000 Assists non-profits in developing their capacity, connecting fUOde[StV non-profits, and leverage technical assistance. This includes the helping agencies with grants and applications, advising OD evaluations, OutCDDles. transitions and board development, as well as FeSe2rch, data and strategic planning. Childcare Resources $5,000 Provides information and referral to help families find appropriate child care, training and technical assistance for childcare providers and community education regarding child care issues. Provides information and referral services to all King County residents. INFORMATIONAL MEMO Page 3 Crisis Clinic — 24-hour Crisis Line $2,620 Provides emergency telephone intervention for residents in crisis or emotional distress. As needed, callers can obtain direct linkage bl emergency mental health services. Crisis Clinic — Teen Link $1,500 Offers an anonymous help line answered by supervised, teen volunteers, evenings from 6-10 p[D, providing a confidential, safe place for youth to seek comfort and support. Trained staff and youth VV|uDteeFS also offer Youth Suicide Pn8V8OtiOO education in schools and youth serving organizations throughout King County. Institute for Familv Development — PACT (Parents and Children Together) $21,600 Provides in-home COUnSeUOg' gNU building and support to high-risk, low-income families not engaged inthe CPS system. PACT therapists teach parents and children a wide range of effective skills and helps family's access on-going informal and formal supports/resources to OO@iOt8iO and COOtiOUe iDlp[oVeDleOtG in family functioning and child well-being. King County Sexual Assault Center — Comprehensive Sexual Assault Services $8,300 Provides integrated services for sexual assault victims and their families, combined with community and prevention education. Lutheran Community Services - Angle Resource Center $5,000 Provides d@sses, information and referra|, access to mental health services for refugees and immigrants. Renton Area Youth Services — School Based Youth $55,092 Supports school based mental health services in all five Tukwila Schools. Therapists work with students and their family members to address emotional and behavioral issues. Services include individual and family counseling, social skills groups including a Latina life skills group. Renton Area Youth Services — School Based Substance Abuse $31,330 Funds a full-time substance abuse counselor Gt Foster High School. District staff makes direct referrals for intakes and assessments ae well oe Substance Abuse counseling and mental health counseling. Sound Mental Health — Path Program $13,000 Provides in-person outreach and engagement to homeless, mentally ill individuals. YWCA Children's DV Services — Children's Domestic Violence Program $4,326 Offers 8 1O- week education and skill based Cu[[icU|uDl for children ages 3-18 and their non- abusive caregivers. Services are delivered tn families iO their homes after the abuser has left the home and caregiver and children have achieved housing safety. Global to Local $7,000 Provides services to low-income populations to improve health access, health status and grow leadership within a range of underserved and underrepresented communities. CODlDluOitV Health Promoters engage with residents and introduce strategies promoting education, nutrition and healthy living. Kinq CountV Bar Foundation — Housing Justice/Neighborhood Legal Clinics $2,500 Provides free legal assistance to low-income tenants facing eviction. Neighborhood legal clinics make legal iOfO[nO8iiOO and Feh9F[@|S available to |OVV-iOCVOOe residents. INFORMATIONAL MEMO Page 4 Refugee Women's Alliance Family Support Case Management/Emergency Assistance $21,200 Provides case management services to immigrant and refugee clients to help them access social services and meet basic needs. These services include advocacy for services, barrier removal, housing assistance, referrals to health, employment and social services, and assistance with system navigation. Funds for emergency assistance are made available to eligible clients to meet their basic needs. Sound Generations — Meals on Wheels $7,079 Delivers frozen and liquid nutritional supplements to homebound seniors in King County. Sound Generations — Volunteer Transportation $2,048 Frail, medically and financially vulnerable seniors are served with volunteer transportation to medical appointments. Program components include client intake and assessment, scheduling and dispatch, volunteer recruitment, supervision and support, information assistance and advocacy and outreach. Auburn Youth Resources — Outreach Program $2,500 Provides mobile outreach along Tukwila International Boulevard corridor with the aim of building rapport and establishing relationships with homeless young people. Outreach staff distributes food and emergency packs, provides case management and referral services and helps connect youth to housing and life skills support. Their goal is to transition young people off of the streets and into safe and secure housing. Catholic Community Services — Emergency Financial Assistance $17,000 Provides financial assistance to low income families, seniors and adults that are experiencing a financial crisis that impacts their housing stability. City funds are used for food and gas vouchers, bus tickets, utility and rental assistance. Children's Therapy Center $6,750 Funding helps cover the cost of doctor prescribed and developmentally necessary pediatric, occupational, physical, speech language and feeding therapy services; parent/caregiver training, special education, playgroups, custom orthotics and other support services including interpreters and translators. DAWN Community Advocacy & Crisis Line program $4,000 One on one advocacy, peer support groups and youth prevention programs are offered to individuals and families impacted by domestic violence. DAWN Continuum Housing Services $7,000 Provides a comprehensive continuum of emergency and transitional housing that takes domestic violence survivors from crisis homelessness to permanent housing. Emergency Feeding Program $2,000 Provides nutritionally balanced meal packages to individuals/families experiencing immediate hunger on a one-time basis. Health Point Dental Care $4,550 Provides affordable dental services to populations needing access to dental care. Health Point Medical Care $5,000 Offers family practice, obstetric, pediatric medical services with supportive behavioral health and case management programs to King County residents in need of care. Services are tailored to low income, uninsured, minority and homeless families and individuals in King County. W INFORMATIONAL MEMO Page 5 Hospitality House $5,000 Provides shelter, food, case management and program services to homeless, single women in South King County. Multi-Service Center — Emergency Assistance $45,000 Provides another gateway to accessing emergency financial assistance. Multi-Service Center Emergency/Transitional Housing $4,000 Provides temporary shelter and case management for homeless families. The transitional housing program provides service enriched housing for families, women and men in recovery from substance abuse. Renton Ecumenical Association of Churches — Hope Shelter $1,805 A day shelter, underneath Renton City Hall that provides daily meals, resources and case management to homeless parents and their children. South King County Public Health Mobile Medical Van $2.000 Visits the Tukwila Community once a month at the Church by the Side of the Road. Adding dental services to their capacity will increase dental resources for uninsured homeless individuals and will maximize their outreach capacity to uninsured individuals who are not receiving medical care. Tukwila Pantry $35,000 The Pantry provides basic food services for low-income individuals and families. Way Back Inn Transitional Housing $9,000 Provides homeless children and families with transitional housing. Three Tukwila housing units are leased to the Way Back Inn to support a family's return to self- sufficiency. YWCA Domestic Violence Advocate $5,000 Comprehensives advocacy based counseling; safety planning and education are available to domestic violence survivors and their children. Boards And Commissions Sister Cities Committee Proposed budget maintains funding at the current level. Planning Commission Proposed budget reallocates funds from Supplies to Services but maintains the current level of funding. Equity and Diversity Commission Proposed budget maintains funding at the current level. Arts Commission Proposed budget maintains funding at the current level. Park Commission Proposed budget maintains funding at the current level. Library Advisory Board Proposed budget maintains funding at the current level. 61 INFORMATIONAL MEMO Page 6 City Cie The City Clerk's proposed budget is an increase of 4.36 percent for 2017 and an increase of 2.28 percent for 2O18. Changes from 2015-2016 Budget w Repairs and Maintenance increased by5O% for L8S8[fiche RIO and FTR maintenance. FTRiG the recording system used for Council Meeting Audio and L@Serfiche RIO iSthe Enterprise Document Management System that houses our Digital Records Center that was authorized by the Council iDlate 2015. Economic Development Economic Development's proposed budget is a decrease of 31.64 percent for 2017 as the Project Development Manager has been reallocated to the Communications Division and an increase Of2.O7 percent iD2O1O. w Professional Services decreased by$6O,DOO since funding for the economic development plan was only budgeted iO2O10.AO additional $8.5OO was reallocated from Professional Services toMiscellaneous. Communications The proposed budget for Communications is an increase of 47.8 percent in 2017 as the salary for the Project Development Manager has been reallocated from Economic Development to Communications and the Community Connectors program has been reallocated from Administration to Communications and an increase of 2.34 percent in 2018. Changes from 2015-2016 Budget • Salaries increased to include Project Deve|oprnontK8anagernaeU000LedhnnoEcononlic Development. • Professional Services increased by $32,500 reallocated from Administration for the Community Connectors program. • K8isCe||8DeUuS Memberships, Dues and Subscriptions increased from $1'500 to $8,000 by reallocating $6,500 from Printing and Binding. The City Attorney's proposed budget ie7.94 percent less in2O17 and o2.28 percent increase in 2018. Changes from 2015-2016 Budget • Contracted Attorney Services increased by 3 percent for 2017 and an additional 3 percent for 2O18 per proposed contract; • Prosecution Services increased 2O percent in2O17 and 3 percent iO2O18due to an additional day Vf court calendars per week beginning iD2O17. • Special Matters reduced from $205.00OtO$15O'OOO. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes Council consensus will be requested tnmove this departmental budget forward tOthe final budget package inOctober. ATTACHMENTS 62 Draft Mayor's Office 2017-2018 Proposed Budget Mayor's Office Tukwila Residents Mayor (1) City Administrator (1) Executive Coordinator (1) Admin Support Tech (1) 63 uommunicatuons Economic City Attorney y y & Government Development Relations Administrator Mana er 1 1 Web conomic City Clerk Communications Development (1) Specialist Liaison Deputy City Clerk Design Communications Human Services (1) Specialist Manager 1 (1) Admin Support ommuni y Engagement Human Services Coordinator Ma Coordinator (2) lager (1) Admin Support Tech (1) 63 Mayor's Office DEPARTMENT: Mayor (08) FUND: General FUND NUMBER: 0UO RESPONSIBLE MANAGER: Allan Ekberg POSITION: Mayor Description: The Mayor h; the Chief Executive and Administrative Officer of the City, in charge of all departments and employees 8SS9tfVrthbvRCVV35A.12.1OO.The Mayor has general supervision Of the administration Of all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City Council 8 proposed budget and to serve as the 0MiCin| and ceremonial head of the Qb/. The Mayor is assisted in all of his duties by the City Administrator. The Mayor's OMiC8 encompasses Administration, the City Attorney's C)Mice' the City Clerk's Office, Communications & Government Relations, Economic Development and Human Services. 2015-2016 Accomplishments * Broadened implementation of the City's Strategic Plan bv expanding community outreach efforts city-wide including door-to-door surveys in the Allentown, PWcMiokan neighborhoods and several nnu|h-f@nni|y housing units, holding a public safety forum and open house events regarding the 2017'2O18 budget and the Public Safety Plan. Strategic Goal 41Priorftims4& 5. + Continued emphasis on economic development including demolition of the motels on Tukwila International Boulevard, initiation of construction on Tukwila Village and Washington Place, and launching the GouihoenharMarketing Partnership. Strategic Goal Y/Prioribr1. * Improved internal and external nonnnnunic8dOnS with Tukvvi|a'a stakeholders with the implementation of the City's CnOnnnun1ootiono plan including regular meetings with the Tukwila School District, collaborative support for Career Day and joint Mayor/School Superintendent community events. Strategic Goal 51Primn/hyY. ^ Continued emphasis on development as a high-performing and effective organization promoting /*en training' cultural oonnpetency, process improvements and performance measures. Strategic Goal 4. * Improved community livability through increased focus on residential speeding issues, launching Tukwila Works and enhanced Code Enforcement efforts. Strategic Goal 11Prioritv2. ° Began implementation of the Housing Element of the Comprehensive Plan. Strategic Plan 21Primritx1. ° Successful Public Information Campaign regarding a voter approved public safety bond measure on the November 2O1Dballot. Strategic Goals 2,4& 5. ° Expansion of the Digital Records Center to include permit neoonde. eliminating G high-volume of formal public records requests for permit documents. Strategic Goal 4. ° Continued to leverage community resources and partnerships to generate solutions that contribute to o thriving community. Strategic Goa/21Primritw Y. 2017-2018 Outcome Goals + Continued implementation of the Housing Element of the Comprehensive M8D with four main hJoua ansoa: Housing Tvpe/Optiona, Housing Conditiona, Afh}nd8bi|ib/, and Homelessness. Strategic Goal 21Priority 2. * Continued focus un community livability. Strategic Goal 1/Frfor/ties Y & 2. ° |nop|onnantotiun of the Public Safety Plan. Strategic Goals 2, 4 & 5. ° Continued emphasis on economic development including the creation and implementation of comprehensive economic development p|an, creation of strategy for city Owned properties M. including the nn}Uel ShGS on Tukwila International Boulevard and implementation of the Southmantnr Marketing Partnership's day no8rh8tiDg campaign to pnonnuta Tukwila businesses to Puget Sound residents. Strategic Goal XPriority 1' * Continued enhancement of the City's communications efforts and identifying new ways to reach the broad and diverse Tukwila community to realize more effective, two-way communications with constituents. Strategic Goal 5/Frimn/hnf. * Continued enhancement of the City's Public Records program including Phase 2 of the Microfilm to Digital Proectvvhiohwi|| add SEPA/EP|C permit records from 19Q1-2OOStn the Digital Records Center. Strategic Goal 4 ° Continued enhancement of the City's Human 8an/iues program in partnership with regional agencies and organizations tomeet the needs uf all residents. Strategic Goal 21Pfiority 1. 2D17-2O1G Indicators mfSuccess * Continued implementation of Strategic Plan goals including increased partnerships between the City, businesses, non-profits, and regional organizations, as well as enhanced leadership by staff ensuring that City policies and practices reflect Tukwila's diverse community. * Residents, business owners and employees report a higher level of communications from the City and have a better understanding of key city issues. * Improvement of the public records request pn]C8SS resulting in 8 reduction of time spent fulfilling requests. Budget Change Discussion: Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Services. Several changes were made to this category. REACH after school program costs of $100,000 were transferred from the Mayor's department to the Recreation department. Special Matters was reduced $55,000 to reflect actual costs. Other line items were changed or reallocated but the net effect is minor. Overall, Professional Services lines were reduced a total of $195,900 to reflect actual usage. Expenditure Summary Mayor Expenditures By Division Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 %Chg Administration $ 1,474,198 $ 1,336,709 $ 1,438,259 $ 1,437,025 $ 1,451,558 $ 1,469,729 1.01% 1.25% Economic Development 35,749 452,501 478,233 546,456 373,572 381,322 - 31.64% 2.07% City Clerk 625,629 609,461 759,032 694,914 725,194 741,775 4.36% 2.29% Communications 289,759 424,253 417,740 425,350 628,671 643,376 47.80% 2.34% Human SeNces 812,838 770,677 832,963 854,012 763,480 770,344 - 10.60% 0.90% Attorney (Contracted) 515,908 591,440 600,814 778,418 716,600 732,830 -7.94% 2.26% Equity & Diversity Commission 1,886 730 3,230 3,200 3,200 3,200 0.00% 0.00% Sister Cities Committee - - 5,538 6,475 6,475 6,475 0.00% 0.00% Planning Commission 614 4,172 1,049 3,750 3,750 3,750 0.00% 0.00% Arts Commission 12,824 23,086 26,594 26,000 26,000 26,000 0.00% 0.00% Parks Commission 3,790 4,484 3,620 3,688 3,688 3,688 0.00% 0.00% Library Ad\isory Board 3,251 4,555 5,355 5,000 5,000 5,000 0.00% 0.00% De pa rtm e nt Tota 1 $ 3,776,446 $ 4,222,066 $ 4,572,427 1 $ 4,784,288 $ 4,707,188 $ 4,787,488 -1.61% 1.71% Mayor Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017.18 %Chg Salaries & Wages $ 1,348,321 $ 1,446,595 $ 1,447,110 $ 1,471,599 $ 1,531,147 $ 1,561,323 4.05% 1.97% Personnel Benefits 441,635 502,182 550,773 532,597 591,862 622,311 11.13% 5.14% Supplies 59,538 80,625 70,382 71,052 71,044 71,044 -0.01% 0.00% Seruces 1,878,092 2,166,284 2,409,902 2,672,040 2,476,135 2,495,811 - 7.33% 0.79% IntergoV. Smcs & Taxes 26,240 26,380 37,560 37,000 37,000 37,000 0.00% 0.00% Capital Outlays 22,619 - 56,700 - - - 0.00% 0.00% De pa rtme nt Tota I $ 3,776,446 $ 4,222,066 $ 4,572,427 $ 4,784,288 $ 4,707,188 $ 4,787,488 -1.61% 1.71% •- Expenditure Detail - Salaries and Benefits 38|8rie8 are based on 8otuo| costs for existing positions and include a COSt Of living adjustment per contract agreements. Mayor Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits City Administrator 1 1 174,250 55,339 1 177,735 58,023 Economic Development Admin 1 1 142,199 35,626 1 145,043 36,957 Executive Assistant 1 1 77,269 35,973 1 78,815 37,991 Economic Dev. Liaison 1 1 104,822 33,175 1 106,919 34,653 Comm Program Manager 1 1 115,255 46,678 1 117,560 49,167 Community Engagement Manager 1 1 110,076 38,752 1 112,278 40,615 Program Manager 1 1 107,187 33,488 1 109,330 34,931 Admin Support Coordinator 1 1 66,920 33,955 1 68,258 35,893 City Clerk 1 1 101,598 36,966 1 103,630 38,785 Deputy City Clerk 1 1 78,145 23,767 1 79,708 24,802 Admin Support Technician 1 1 58,370 35,425 1 59,537 37,585 Admin Support Coordinator 2 2 133,362 71,032 2 136,030 75,169 Extra Labor 21,831 1,769 21,831 1,769 Overtime 532 41 1 1 532 41 Expenditure Detail - Supplies, Services, and Other Supplies include snloU tools and equipment. Services include travel, equipment replacement ond O&M charges, insurance subscriptions and memberships, among others. Mayor Actual Projected Budget Account Name 2014 2015 2016 2016 2017 2018 Salaries $1,331,219 $1,435,764 $1,433,735 $1,460,526 $1,508,784 $1,538,960 Extra Labor 17,046 10,831 12,802 10,500 21,831 21,831 Overtime 56 - 573 573 532 532 FICA 97,352 105,481 110,726 106,008 110,115 112,283 Pension 120,977 145,845 171,422 156,766 180,721 184,335 Industrial Insurance 4,668 4,877 6,265 6,068 5,746 6,335 Healthcare 218,639 245,979 262,360 263,755 295,280 319,358 Total Salaries& Benefits 1,789,956 1,948,777 1,997,883 2,004,196 2,123,009 2,183,633 Supplies 58,197 62,574 59,510 60,617 65,544 65,544 Small tools 1,341 18,051 10,872 10,435 5,500 5,500 Total Supplies 59,538 80,625 70,382 71,062 71,044 71,044 Professional services 1,444,745 1,751,761 1,814,787 2,100,288 1,820,970 1,837,200 Communication 61,530 54,829 98,026 114,600 112,600 112,600 Travel 23,423 32,656 34,600 36,300 41,550 41,550 Advertising 7,106 7,823 16,228 19,750 19,750 19,750 Operating leases 41,198 29,611 29,787 33,177 41,680 42,126 Repair and maintenance 12,293 8,221 36,726 21,150 33,860 33,860 Miscellaneous 287,796 281,382 379,747 346,775 405,725 408,725 Total Services 1,878,092 2,166,284 2,409,902 2,672,040 2,476,135 2,496,811 Intergovernmental 26,240 26,378 37,560 37,000 37,000 37,000 Total Other 48,8 9 26,380 94,261 37,000 37,000 37,000 Total Mayor $3,776,446 $4,222,066 $4,572,427 $4,784,288 $4,707,188 $4,787,488 DEPARTMENT: Mayor's Office (03) FUND: General RESPONSIBLE MANAGER: Allan Ekberg DIVISION: Administration FUND NUMBER: 000 POSITION: Mayor Description The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City Council o proposed budget and to aen/o as the official and ceremonial head of the City. The Mayor is assisted in all of his duties by the City Administrator. The Mayor's {}Mioe anconnp8aoeo Administration, the City Attorney's Office, the City Clerk's Office, Communications & Government Ra|adVnn. Economic Development and Human Services. Expenditure Summary Mayor -Administration Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg City Administrator 1 1 174,250 55,339 1 Personnel Benefits 191,360 113,821 145,514 121,880 142,546 150,143 16.96% 5.33% Supplies 27,528 27,646 15,805 17,200 17,200 17,200 000% 000% Sermces 573,885 831,454 887,396 911,727 893,730 897,176 -1.97% 0.39% lntergovt. Sermces & Taxes 26,240 26,380 37,560 37,000 37,000 37,000 0.00% 0.00% ExmenditunuDetai| - Saohnemnd Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office -Administration Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits City Administrator 1 1 174,250 55,339 1 177,735 58,023 Executive Assistant 1 1 77,269 35,973 1 78,815 37,991 Extra Labor 1 1 4,645 355 4,645 355 Expenditure Detail - Supplies, Services, and Other Supplies includes office supplies and meals for meetings. Services include public defender costs, consulting, travel, memberships, among others; intergovernmental includes election and voter registration costs, among others. Mayor - Adminstration 70 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.513.100.31.00 Supplies - Office $ 24,860 $ 23,382 $ 13,500 $ 12,200 $ 12,200 $ 12,200 000.03.513.100.31.43 Supplies - Meeting Meals 2,668 4,204 2,305 5,000 5,000 5,000 Total Supplies 27,528 27,586 15,805 17,200 17,200 17,200 000.03.512.500.41.00 Prof Secs- Public Defender Costs 228,871 456,012 475,180 477,000 477,000 477,000 000.03.513.100.41.01 Prof Secs -POEL 43,982 34,449 2,860 32,500 - - 000.03.513.100.41.02 Prof Secs - Strategic Plan, Washington DC consultants 140,949 152,651 182,225 235,000 180,000 180,000 000.03.513.100.41.04 ProfSvcs - Scholarships - 10,000 16,000 - 10,000 10,000 000.03.513.100.41.05 Prof Secs -Tukwila Pantry donations - 5,000 10,000 - - 000.03.513100.42.00 Communication - Telecom chgs 847 361 - - - - 000.03.513.100.43.00 Travel - Travel for NLC, AWC conferences, SWKC Chamber events, etc. 17,378 21,527 15,763 16,500 20,000 20,000 000.03.513100.45.00 Rental - Operating Rentals and leases 3,890 2,589 2,596 2,600 2,600 2,600 000.03.513.100.45.94 Rental- Equipment Replacement Fund 2,645 2,888 2,662 2,888 591 591 000.03.513.100.45.95 Rental - Equipment Rental O &M 24,711 12,562 10,989 10,989 22,289 22,735 000.03.513.100.48.00 R &M - Repairs for 1 copier and 2 printers - - 3,250 3,250 3,250 3,250 000.03.513.100.49.00 Misc - Community recognition 5,943 5,550 5,600 4,500 5,500 5,500 000.03.513.100.49.01 Misc - Memberships in various national, state, and local organizations and 56,756 58,155 62,514 60,000 62,000 65,000 subscriptions 000.03.513.100.49.03 Misc - Employee appreciation 7,429 28,077 18,500 11,000 15,000 15,000 000.03.513.100.49.05 Misc - Registrations: AWC and NLC meetings, other meetings and training 51540 2,737 4,500 4,500 4,500 4,500 000.03.513.100.49.51 Misc - Carpool subsidies 5,655 3,175 331 6,000 - - 000.03.513.100.49.56 Misc - Green initiatives 29,290 35,721 74,426 45,000 91,000 91,000 Total Services 573,885 831,454 887,396 911,727 893,730 897,176 000.03.513.100.53.00 Taxes & Assmnts - Excise tax 0 2 0 - - - 000.03.514.900.51.00 Intergvrnmntl Prof Secs - Election costs 22,362 21,956 32,364 32,000 32,000 32,000 000.03.573.900.51.00 IntergvrnmntlProfSvcs - Liquor profits excise tax 3,878 4,421 5,196 5,000 5,000 5,000 Total Intergovernmental 26,240 26,380 37,560 37,000 37,000 37,000 Total Supplies, Services and Other $ 627,653 $ 885,420 1 $ 940,761 $ 965,927 $ 947,930 $ 951,376 70 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Evelyn Boykan DIVISION: Human Services FUND NUMBER: 000 POSITION: Program Manager Description The mission of Human Services is to support the well -being of Tukwila's residents by assisting residents to access human services; funding programs to address prioritized gaps and needs; leveraging community resources and partnerships; and working regionally to generate solutions that contribute to a thriving community. The office also manages a Minor Housing Repair program. Expenditure Summary Mayor- Human Services Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 168,208 $ 170,964 $ 173,149 $ 174,323 $ 175,104 $ 178,586 0.45% 1.99% Personnel Benefits 54,235 59,326 63,256 61,831 67,518 70,900 9.20% 5.01% Supplies 1,103 831 1,111 1,688 1,688 1,688 0.00% 0.00% Services 589,293 539,556 595,448 616,170 519,170 519,170 - 15.74% 0.00% Expenditure Total $ 812,838 $ 770,677 1 $ 832,963 $ 854,012 $ 763,480 $ 770,344 1 - 10.60% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - Human Services" Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Program Manager 1 1 $ 107,187 $ 33,488 1 $ 109,330 $ 34,931 Admin Support Coordinator 1 1 66,920 33,955 1 68,258 35,893 Extra Labor 465 35 465 36 Overtime 532 41 532 41 Department Total 2 2 1 $ 175,104 $ 67,518 2 $ 178,586 $ 70,901 71 Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include referral information for different community groups, registration, and memberships, among others. Mayor - Human Services 72 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.557.201.31.00 Supplies - Office & Operating $ 1,103 $ 831 $ 1,111 $ 1,688 $ 1,688 $ 1,688 Total Supplies 1,103 831 1,111 1,688 1,688 1,688 000.03.557.201.41.00 Prof Svcs - Information and Referral: crisis 464,150 451,516 474,820 483,470 383,470 383,470 lines, capacity building; Positive and Healthy Relationships: mental health counseling, substance abuse, sexual abuse, family support services; Support for Self - Sufficiency: aging in place, legal support eviction prevention, neighborhood legal clinics; Safety Net: homeless shelters, domestic violence support services, food banks, medical, dental, financial eviction prevention. 000.03.557.201.42.00 Communication - Telecom 12 - - - - - 000.03.557.201.43.00 Travel - Parking for various meetings - 184 99 248 500 500 500 regional and sub - regional 000.03.557.201.49.00 Misc - Associations, registrations, 21,443 1,376 1,141 1,700 4,700 4,700 professional development, translation, childcare 000.03.557.201.49.01 Misc - Human Services Commission mtgs, 103,504 86,565 119,239 130,500 130,500 130,500 food, program registrations, materials Total Services 589,293 539,556 595,448 616,170 519,170 519,170 Total Supplies, Services and Other 1 $ 590,396 $ 540,386 $ 596,558 $ 617,858 $ 520,858 $ 520,858 72 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Sister Cities Committee FUND NUMBER: 000 POSITION: City Administrator Description The Sister Cities Committee was created in 1984. Budgeted funds are intended to enhance cultural education and experiences including funding travel and registration expenses for local youth. Expenditure Summary Mayor - Sister Cities Committee Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include translation services, tour planning, registrations, among others. Mayor- Sister Cities Committee Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ $ $ 425 $ 425 $ 425 $ 425 0.00% 0.00% Services 000.03.513.204.41.00 Prof Secs - Translation services, tour 5,113 6,050 6,050 6,050 0.00% 0.00% Expenditure Total $ $ $ 5,538 1 $ 6,475 $ 6,475 $ 6,475 1 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include translation services, tour planning, registrations, among others. Mayor- Sister Cities Committee 73 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.513.204.31.00 Supplies - Office & Operating $ $ $ 425 $ 425 $ 425 $ 425 Total Supplies 425 425 425 425 000.03.513.204.41.00 Prof Secs - Translation services, tour 500 500 500 500 planning agency fees 000.03.513.204.43.00 Traeel 4,113 5,050 5,050 5,050 000.03.513.204.49.00 Misc -Registrations 1 500 1 500 500 500 Total Services 5,113 1 6,050 6,050 6,050 Total Supplies, Services and Other 1 $ $ $ 5,538 1 $ 6,475 $ 6,475 $ 6,475 73 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Planning Commission FUND NUMBER: 000 POSITION: City Administrator Description The Planning Commission consists of seven members. The mission of the Planning Commission is to conduct public hearings on and decide land use applications or forward recommendations to the City Council. The Planning Commission also serves as the Board of Architectural Review, which reviews the design of commercial and multi - family developments. It also reviews and makes recommendations regarding the Comprehensive Plan and Zoning Regulations. Expenditure Summary Mayor - 'Planning Commission Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include travel, registration memberships, among others. Mavor- Plannina Commission Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 574 $ 347 $ 99 $ 2,250 $ 1,000 $ 1,000 - 55.56% 0.00% Services 40 3,825 950 1,500 2,750 2,750 83.33% 0.00% Expenditure Total $ 614 $ 4,172 $ 1,049 $ 3,750 $ 3,750 $ 3,750 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include travel, registration memberships, among others. Mavor- Plannina Commission 74 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.558.600,31.00 Supplies - Office & Operating $ 574 $ 347 $ 99 $ 2,250 $ 1,000 $ 1,000 Total Supplies 574 347 99 2,250 1,000 1,000 000.03.558.600.43.00 Tra\,el -Meals, mileage, parking for State - - 500 500 500 500 APA conference, training, meetings 000.03.558.600.49.00 Misc - APA memberships for 7 40 3,825 450 1,000 2,250 2,250 commissioners, plus misc expenses Total Services 40 3,825 950 1,500 2,750 2,750 Total Supplies, Services and Other $ 614 $ 4,172 $ 1,049 1 $ 3,750 $ 3,750 $ 3,750 74 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Equity & Diversity Comm. FUND NUMBER: 000 POSITION: City Administrator Description The City of Tukwila will identify and implement strategies to involve more families and children of color and other diverse populations in school and community activities. These strategies include: ♦ Promote education and understanding that accepts, appreciates, and celebrates diversity, and strives to eliminate prejudice and discrimination in the Tukwila community. ♦ Provide information, communication, and forums for better understanding and acceptance of ethnic and cultural differences. Bring together all citizens for the purpose of making them feel welcome and part of the community. The Commission is made up of nine members appointed by the Mayor and confirmed by the City Council. Expenditure Summary Mayor- Equity & Diversity Commission Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include program costs including grants, among others. Mayor - Equity & Diversity Commission Account Number Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 % Chg % Chg Supplies $ - $ 480 $ 1,200 $ 1,200 $ 1,200 $ 1,200 0.00% 0.00% Services 1,886 250 2,030 2,000 2,000 2,000 0.00% 0.00% Expenditure Total $ 1,886 $ 730 $ 3,230 $ 3,200 $ 3,200 $ 3,200 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include program costs including grants, among others. Mayor - Equity & Diversity Commission Account Number Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 000.03.513.203.31.00 Supplies - Office & Operating $ $ 480 $ 1,200 $ 1,200 $ 1,200 $ 1,200 Total Supplies 480 1,200 1,200 1,200 1,200 000.03.513.203.49.00 Misc - Equity & Diversity Commission program costs including rants 1,886 250 2,030 2,000 2,000 2,000 Total Services 1,886 250 2,030 2,000 2,000 2,000 Total Supplies, Services and Other $ 1,886 $ 730 $ 3,230 1 $ 3,200 $ 3,200 $ 3,200 75 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Arts Commission FUND NUMBER: 000 POSITION: City Administrator Description The mission of the Tukwila Arts Commission is to promote all artistic and cultural activities within the City for the ultimate enjoyment of visual and performing arts by our residents, businesses, and visitors. Expenditure Summary Mayor -Arts Commission Expenditure Detail - Supplies, Services, and Other Supplies include office supplies and small tools. Services include advertising, grants, repair & maintenance of art work, memberships, and registrations, among others. Mayon'- Arts Commission Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 1,526 $ 6,108 $ 12,709 $ 9,035 $ 9,035 $ 9,035 0.00% 0.00% Services 11,298 16,977 13,885 16,965 16,965 16,965 0.00% 0.00% Expenditure Total $ 12,824 $ 23,086 $ 26,594 $ 26,000 $ 26,000 $ 26,000 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies include office supplies and small tools. Services include advertising, grants, repair & maintenance of art work, memberships, and registrations, among others. Mayon'- Arts Commission 76 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000. 03.573.200.31 . 00 Supplies - Office & Operating $ 1,526 $ 617 $ 3,431 $ 1,000 $ 1,000 $ 1,000 000.03.573.200.31.01 Supplies - Banner - 127 3,103 3,100 8,035 8,035 000.03.573.900.31.01 Supplies - Centennial Celebration 60 - - - - 000.03.573.200.35.00 Small Tools - Instruments - 5,364 6,175 4,935 - - Total Supplies 1,526 6,169 12,709 9,035 9,035 9,035 000.03.573.200.41.01 Prof Secs - Rainier Symphony 7,000 7,000 7,000 7,000 7,000 7,000 000.03.573.200.41.03 Prof Secs - Cultural Education Grant support for All Nations Cup performances 2,000 6,395 1,873 5,000 5,000 5,000 000.03.573.200.44.00 Advertising - Tukwila Days, All Nations 348 - 51 450 450 450 Cup, Recycled Art Show & Rotating Art Exhibit 000.03.573.200.45.00 Rental - Equipment rentals for art shows - 500 500 - - (Tukwila Days and Recycled Art Show) 000.03.573.200.48.00 R &M - Care of artwork - - 2,500 2,500 2,500 2,500 000.03.573.200.49.00 Misc - Memberships, training and 1,950 3,582 1,961 1,515 2,015 2,015 workshops Total Services 11,298 16,977 13,885 16,965 16,965 16,965 Total Supplies, Services and Other $ 12,824 $ 23,146 1 $ 26,594 1 $ 26,000 $ 26,000 $ 26,000 76 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Parks Commission FUND NUMBER: 000 POSITION: City Administrator Description The Parks Commission's foremost responsibility is to advise the Administration and City Council about recreation services and park - related issues, such as land acquisition, development, expansion, and operation. The Parks Commission typically reviews proposed fees and charges and hosts meetings for neighbors of proposed parks. Expenditure Summary Mayor;- Parks Commission Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include memberships, registrations, among others. Mayo -Parks Commission Account Number Actual 2015 Projected 2016 Budget 2018 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 2,050 $ 3,269 $ 1,800 $ 1,688 $ 1,688 $ 1,688 0.00% 0.00% Services 1,741 1,215 1,820 2,000 2,000 2,000 0.00% 0.00% Expenditure Total $ 3,790 $ 4,484 $ 3,620 $ 3,688 $ 3,688 $ 3,688 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include memberships, registrations, among others. Mayo -Parks Commission Account Number Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 000.03.576.800.31.00 Supplies - Office & Operating $ 2,050 $ 3,269 $ 1,800 $ 1,688 $ 1,688 $ 1,688 Total Supplies 2,050 3,269 1,800 1,688 1,688 1,688 000.03.576.800.49.00 Misc - Memberships, training and workshops 1,741 1,215 1,820 2,000 2,000 2,000 Total Services 1,741 1,215 1 1,820 2,000 2,000 2,000 Total Supplies, Services and Other $ 3,790 $ 4,484 1 $ 3,620 $ 3,688 $ 3,688 $ 3,688 77 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Library Advisory Board FUND NUMBER: 000 POSITION: City Administrator Description The Library Advisory Board meets monthly on library issues and serves in an advisory role to the City Council. Board members continually work for better library services for the citizens of Tukwila. Expenditure Summary Mayor - Library Advisory Board Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Mayor - Library Advisory Board Account Number Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 3,251 $ 3,706 $ 5,355 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% Services - 849 - - - - 5,000 Expenditure Total $ 3,251 $ 4,555 $ 5,355 1 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Mayor - Library Advisory Board Account Number Actual 2014 2015 Projected 2016 ' 2016 Budget 2017 2018 000.03.572.210.31.00 Supplies - Office & Operating $ 3,251 $ 3,706 $ 5,355 $ 5,000 $ 5,000 $ 5,000 Total Supplies 3,251 3,706 5,355 5,000 5,000 5,000 000.03.572.210.41.00 Traeel - Parking, mileage - 849 - - - - Total Services - 849 - - Total Supplies, Services and Other $ 3,251 $ 4,555 1 $ 5,355 $ 5,000 $ 5,000 $ 5,000 i DEPARTMENT: Mayor (03) DIVISION: City Clerk FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Christy O'Flaherty POSITION: City Clerk Description The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal service functions as the official records depository and archivist for the City. This office manages the retention and retrieval of all official City records, oversees administration of City Council meetings, including agenda coordination and development and preparation of the official minutes. Other responsibilities include oversight of the imaging system, automating legislative history, public records requests, providing reception and telephone answering services for the City, recording contracts and agreements, issuing pet licenses, and providing notary services. City Clerk staff also participate in local, state, and international associations relative to their positions. Expenditure Summary Mayor - City Clerk Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 % Chg Salaries & Wages $ 354,714 $ 360,324 $ 364,883 $ 367,692 $ 371,475 $ 378,905 1.03% 2.00% Personnel Benefits 136,336 145,320 157,401 155,854 167,191 176,342 7.27% 5.47% Supplies 9,207 10,549 12,006 10,308 12,308 12,308 19.40% 0.00% Services 102,753 93,268 168,042 161,060 174,220 174,220 8.17% 0.00% Capital Outlays 22,619 - 56,700 - - 0.00% 0.00% Expenditure Total $ 625,629 $ 609,461 $ 759,032 1 $ 694,914 $ 725,194 $ 741,775 4.36% 2.29% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office " - City Clerk Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits City Clerk 1 1 $ 101,598 $ 36,966 1 $ 103,630 $ 38,785 Deputy City Clerk 1 1 78,145 23,767 1 79,708 24,802 Admin Support Technician 1 1 58,370 35,425 1 59,537 37,585 Admin Support Coordinator 1 2 1 2 133,362 71,032 1 2 136,030 75,169 Department Total 1 5 1 5 1 $ 371,475 $ 167,191 1 5 1 $ 378,905 $ 176,342 79 Expenditure Detail - Supplies, Services, and Other Supplies include office and operating supplies. Services include City -wide advertising, postage, security for records center, memberships, and registrations, among others. Mayor - City Clerk i c Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.514.300.31.00 Supplies - Office & Operating all stations $ 9,207 $ 10,549 $ 12,006 $ 10,308 $ 12,308 $ 12,308 000.03.514.300.31.90 Supplies - Central - - - - - - Total Supplies 9,207 10,549 12,006 10,308 12,308 12,308 000.03.514.300.41.00 Prof Secs - 2,042 4,068 4,746 6,000 6,000 6,000 000.03.514.300.42.00 Communication - Security Alarm for 605 575 589 600 600 600 Records Ctr 000.03.514.300.42.02 Postage - City -wide postage 58,142 47,971 62,437 72,000 72,000 72,000 000.03.514.300.43.00 Travel - Travel to WMCA, IIMC, ARMA 3,522 2,851 6,456 5,500 5,500 5,500 conf. , CIVIC & MMC and laser fiche tmgs 000.03.514.300.44.00 Advertising - City -wide advertising - public 6,298 7,477 9,177 12,300 12,300 12,300 hearings, call for bids, RFP /RFQs, auctions 000.03.514.300.45.00 Rental - Postage meter lease - 7,651 7,656 6,975 10,100 10,100 10,100 software /hardware upgrades 000.03.514.300.48.00 R &M - Copiers, laser fiche, agenda 7,837 8,221 27,576 12,000 24,710 24,710 management program 000.03.514.300.49.00 Misc - Memberships /Training - WMCA, 3,520 2,183 16,271 6,200 6,200 6,200 IIMC, ARMA, King County Clerks 000.03.514.300.49.01 Printing - Business cards - - 100 100 100 100 000.03.514.300.49.02 Microfilming, Imaging - City -wide 8,006 6,881 28,804 31,529 31,529 31,529 microfilming, records purging, digitization of microfilmed docs 000.03.514.300.49,04 Recorded Documents - City -wide recording 4,300 4,300 4,300 4,300 4,300 4,300 of documents 000.03.514.300.49.08 Credit Card Fees - PPI credit card fees 830 1,085 612 431 881 881 Total Services 102,753 93,268 168,042 161,060 174,220 174,220 000.03.514.300.64.00 Capital - Laserfische upgrades 22,619 - 56,700 - - - Total Other 22,619 - 56,700 - - - Total Supplies, Services and Other $ 134,579 $ 103,817 $ 236,748 $ 171,368 $ 186,528 $ 186,528 i c DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Derek Speck DIVISION: Economic Development FUND NUMBER: 000 POSITION: Econ. Dev. Administrator Description The Economic Development division of the Mayor's Office leads the City's business retention attraction and marketing efforts, facilitates commercial real estate development, and serves as a general liaison to the business community. The Division manages real estate related projects, urban renewal, tourism and marketing. Expenditure Summary Mayor - Economic Development Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017-18 %Chg Salaries &Wages $ $ 336,749 $ 317,651 $ 337,907 $ 254,452 $ 259,393 -24.70% 1.94% Personnel Benefits 92,536 85,555 95,141 69,370 72,179 -27.09% 4.05% Supplies 527 438 2,665 4,658 1,000 1,000 -78.53% 0.00% Services 35,221 22,779 72,362 108,750 48,750 48,750 -55.117% 0.00% Expenditure Total $ 35,749 $ 452,501 $ 478,233 $ 546,456 $ 373,572 $ 381,322 - 31.64% 2.07% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - Economic Development Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Economic Development Admin 1 1 $ 142,199 $ 35,626 1 $ 145,043 $ 36,957 Project Development Manager 1 0 - - 0 - - Economic Dev. Liaison 1 104,822 33,175 1 106,919 34,653 Extra Labor 7,431 569 7,431 569 IDepartment Total 2 2 $ 254,452 $ 69,370 2 $ 259,393 $ 72,179 R1 Expenditure Detail - Supplies, Services, and Other Supplies include office and operating supplies. Services include marketing, advertising, memberships and registrations, among others. Mayor- Economic Development N Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.558.700.31.00 Supplies -Office and Operating $ 527 $ 438 $ 2,665 $ 4,658 $ 1,000 $ 1,000 Total Supplies 527 438 2,665 4,658 1,000 1,000 000.03.558.700.41.00 Prof Secs - Economic Development Plan 21,437 5,500 46,100 82,500 16,000 16,000 Initiative, SKCEDI: Small Business Development Center, Southside Alliance, Southcenter Marketing Partnership, Chamber of Commerce, Misc Prof Svcs 000.03.558.700.43.00 Travel - Meals, mileage, and training 565 4,747 4,262 6,250 6,000 6,000 000.03.558.700.44.00 Advertising - Marketing info and materials 460 346 2,000 2,000 2,000 2,000 000.03.558.700.49.00 Misc - EDC of Seattle /King County, 12,759 12,185 20,000 18,000 24,750 24,750 website improvements, NW Properties website, Tuk Int'I Blvd Total Services 35,221 22,779 72,362 108,750 48,750 48,750 Total Supplies, Services and Other $ 35,749 $ 23,216 $ 75,027 $ 113,408 $ 49,750 $ 49,750 N DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Rachel Bianchi DIVISION: Communications FUND NUMBER: 000 POSITION: Comm. & Gov't Rel. Mgr. Description The Communications Division in the Mayor's Office is responsible for ensuring accurate, timely and effective communications with Tukwila's residents, businesses, visitors and employees, as well as the media. The Communications Division supports every City department to inform stakeholders of key issues and events, and to help find and tell the great stories within the City of Tukwila. Serving a diverse community, the Division ensures a broad use of communication methods and encourages two-way communications and feedback, with the goal of encouraging a true conversation within our community. Expenditure Summary Mayor - Communications Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg Salaries &Wages $ 166,955 $ 238,793 $ 238,142 $ 242,459 $ 364,390 $ 371,584 50.29% 1.97% Personnel Benefits 59,299 90,969 98,846 97,891 144,782 152,291 47.90% 5.19% Supplies 9,579 21,725 13,378 14,500 14,500 14,500 0.00% 0.00% Services 53,927 72,765 67,374 70,500 105,000 105,000 48.94% 0.00% Expenditure Total $ 289,759 $ 424,253 1 $ 417,740 1 $ 425,350 $ 628,671 $ 643,376 1 47.80% 2.34% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - Communications Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Comm Program Manager 1 1 $ 115,255 $ 46,678 1 $ 117,560 $ 49,167 Community Engagement Manager 1 1 110,076 38,752 1 112,278 40,615 Admin Support Coordinator- Comm 2 2 134,413 58,997 2 137,101 62,155 Extra Labor 4,645 355 4,645 355 De pa rtm e nt Tota 1 4 4 $ 364,390 $ 144,782 4 $ 371,584 $ 152,291 MW Expenditure Detail - Supplies, Services, and Other Professional services and contracts in the Communication division include travel, advertising, equipment replacement and O &M charges, membership, and registrations, among others. Mayor - Communication i, Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.518.110.31.00 Supplies - Office & Operating $ 8,238 $ 9,038 $ 8,681 $ 9,000 $ 9,000 $ 9,000 000.03.518.110.35.00 Small Tools & Minor Equipment - Video 1,341 12,687 4,697 5,500 5,500 5,500 equipment, etc Total Supplies 9,579 21,725 13,378 14,500 14,500 14,500 000.03.518.110.41.00 Prof S\,cs - Website assistance 26,152 35,032 2,500 2,500 35,000 35,000 000.03.518.110.42.00 Communication - Postage, translation, 1,924 5,922 35,000 40,000 40,000 40,000 banners, etc 000.03.518.110.43.00 Trasel - Mileage, parking, other tra\.el for 1,774 3,432 3,259 2,000 4,000 4,000 esents 000.03.518.110.44.00 Advertising - Tukwila Reporter - - 5,000 5,000 5,000 5,000 000.03.518.110.45.00 Rental - Video equipment 2,302 3,916 3,965 4,000 4,000 4,000 000.03.518.110.48.00 R &M - Misc equipment as needed 4,457 - 2,000 2,000 2,000 2,000 000.03.518.110.49.00 Misc - Memberships, training and 17,318 18,745 5,000 5,000 5,000 5,000 workshops 000.03.518.110.49.01 Misc - Memberships, dues and - 125 2,650 1,500 8,000 8,000 subscriptions 000.03.518.110.49.03 Misc - Printing and Binding 5,442 6,000 6,500 - - 000.03.518.110.49.05 Misc - Registrations - 150 2,000 2,000 2,000 2,000 Total Services 53,927 72,765 67,374 70,500 105,000 105,000 Total Supplies, Services and Other $ 63,506 $ 94,490 $ 80,752 $ 85,000 $ 119,500 $ 119,500 i, DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Rachel Turpin DIVISION: Attorney FUND NUMBER: 000 POSITION: Contract City Attorney Description The mission and primary function of the City Attorney's Office is to provide legal advice and counsel to the City Administration and City Council, to prosecute persons cited into Tukwila Municipal Court, to defend the City against claims and suits, and to approve contracts as to legal form. Expenditure Summary Mavor - Attornev (Contracted) Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 % Chg Salaries & Wages $ 3,261 $ 2,358 $ 1,302 $ $ 4,645 $ 4,645 $ 3,830 0.00% Personnel Benefits 405 210 201 5,527 455 455 6,000 0,00% Supplies 4,193 5,527 3,830 3,100 6,000 6,000 93.55% 0.00% Services 508,049 583,345 595,482 775,318 705,500 721,730 -9.01% 2.30% Expenditure Total $ 515,908 $ 591,440 $ 600,814 1 $ 778,418 $ 716,600 $ 732,830 -7.94% 2.26% Expenditure Detail - Supplies, Services, and Other Supplies include office supplies. Services include instructor fees, travel, equipment replacement and O &M charges, membership, and registrations, among others. Mayor - Attornev (Contracted) i Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.06.515.300.31.00 Supplies - Office $ 4,193 $ 5,527 $ 3,830 $ 3,100 $ 6,000 $ 6,000 Total Supplies 4,193 5,527 3,830 3,100 6,000 6,000 000.06.515.300.41.00 Prof Svcs - Public Records Request 2,030 27,651 77,649 92,000 10,000 10,000 initiative, courier and other services 000.06.515.300.41.01 Prof Svcs - Contracted attomey services 318,907 324,210 263,185 350,406 361,000 371,830 000.06.515.300.41.02 Prof Svcs - Prosecution services 119,603 150,876 133,689 121,412 180,000 185,400 000.06.515.300.41.03 Prof Svcs -Special matters 67,622 80,551 116,459 205,000 150,000 150,000 000.06.515.300.42.00 Communication - - - 2,000 - - 000.06.515.300.45.00 Rental - Water cooler rental 2,100 2,100 2,100 2,100 000.06.515.300.48.00 R &M - Copier maintenance and repairs - - 1,400 1,400 1,400 1,400 000.06.515.300.49.00 Misc - Printing of specialized forms and (113) 57 999 1,000 1,000 1,000 other misc. expenses Total Services 508,049 583,345 595,482 775,318 705,500 721,730 Total Supplies, Services and Other $ 512,242 $ 588,872 $ 599,312 $ 778,418 $ 711,500 $ 727,730 i This page left intentionally blank. :. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Joseph Todd, Director of Technology and Innovation Services BY: Rachel Bianchi, Director of Communications and Joseph Todd Director of Technology and Innovations Services CC: Mayor Ekberg DATE: August 17, 2016 SUBJECT: Request for additional budget authority to implement the City's Technology strategy and vision ISSUE Technology Services is seeking permission to increase its 2016 budget by $170,000 in order to provide additional services. BACKGROUND Building on the work done with the Moss Adams report and subsequent strategic plan, Technology and Innovation Services has been busy working the City's IT strategy for the next three to five years. The Department has identified several areas for improvement in 2016 that will allow us to deploy critical programs in 2017 and 2018. DISCUSSION Putting additional foundational IT infrastructure in place now will allow the Department to be more nimble and ready to implement strategies to improve technology-related services to the Tukwila community. Specifically, the Department is seeking authorization to: • Spend $82,000 on Help Desk support and software beginning in October through the end of the year. This will allow Technology Services staff additional time to devote to other critical IT needs in the City; • Contract for $88,000 to develop a user portal and persona-driven ITSM that will produce additional efficiencies within the City's IT infrastructure. The efficiencies resulting from this budget increase will result in directly improved services to the community of Tukwila. As an example, this investment in 2016 will allow staff to move more quickly on 2017 IT priorities, such as the new Parks and Recreation records management system that will allow TCC patrons to register for classes online. NN One-time Cost On Going Helpdesk Support and Software $82,000 Contract to develop user portal and persona driven ITSM $88,000 NN INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The City has determined that there are savings from other Departments that will cover the $170,000 requested and that an increase in the TS budget for this purpose will still result in a balanced budget. RECOMMENDATION The Committee is being asked to review and forward this to the Committee of the Whole on September 26, 2016 as part of the budget process. ATTACHMENTS 88 WA2016 Info Mernos\ITS vision—and—Mission—Memo—Reviewed-4.docx City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Joseph Todd, Director of Technology and Innovation Services CC: Mayor Ekberg DATE: August 17, 2016 SUBJECT: Review Preliminary 2017/2018 Budget for Technology and Innovation Services ISSUE Technology and Innovation Services is seeking to provide the committee with a preliminary review of the departments 2017/2018 budget. BACKGROUND Building on the work done with the Moss Adams report and subsequent strategic plan, Technology and Innovation Services has been busy working the City's IT strategy for the next three to five years. The Department has identified several improvements for 2017 and 2018 that will provide improved services to the city. DISCUSSION The proposed 2017/2018 budget reflects an increase to Technology Services of approximately $362,980 in 2017 and $329,980 in 2018 above the 2016 budgeted expenditures, not including the associated salary and benefits increase resulting from the transfer of three existing FTEs to Technology Services. This increase reflects the City's need to better invest in technology, and will allow the Department to implement its strategic plan. This investment will result in better services for the Tukwila Community. • In order to modernize the Technology Services Department, free up staff time for other service-related priorities and ensure that the City's technology infrastructure is sound, the Administration proposes the following investments: Transition on-premises services to the cloud to ensure redundancy and scalability of infrastructure, providing more reliable service for the Tukwila Community. • Transition helpdesk support to and outside company to allow department staff to focus on key software roll outs in DCD, Parks and Recreation, PD, FD, Public Works. • Transition head count from other departments to allow focused support for departments, with direct benefit to the Tukwila Community. • Refresh City technology to ensure employees can spend more time on providing services instead downtime do to substandard computing and communication equipment. This refresh is a lease option that will ultimately save the City money and time by having the lessors responsible for all maintenance and replacement. • Create network redundancy to ensure we have a reliable communications system in place. • Invest in integrating our GIS applications to support the roll out of the new parks and recreation online booking and management system, Spillman PD records management system and the DCD online permitting and licensing. The efficiencies resulting from 2017/2018 budget will result in directly improved services to the community of Tukwila. W INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT Attached Preliminary Budget Preview RECOMMENDATION The Committee is being asked to review the preliminary budget, with a finalized version forthcoming to a future FS Meeting. ATTACHMENTS Attached Preliminary Budget Preview 90 WA2016 Info Memos\ITS-vision-and-Mission-Memo-Reviewed-5.docx Budget Change Discussion: Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. The half -time IT specialist from the Police department was transferred from Police to this department and increased to a full -time position. A new position of Business Analyst is added to improve software application integration. Additionally, the GIS specialist in Public Works department was transferred into this department. Supplies. Services. Several changes were made to this category. Cell phone charges from various departments were transferred to this department. Approximately $32,000 was transferred. Expenditure & Revenue Summary Innovation & Technology Services Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 558,000 $ 568,318 $ 710,278 $ 537,172 $ 851,121 $ 868,094 58.44% 1.99% Personnel Benefits 208,283 214,753 248,809 228,171 361,832 381,172 58.58% 5.34% Supplies 47,523 98,005 94,857 138,266 6,266 16,266 - 95.47% 159.59% Services 352,899 330,790 278,478 278,145 740,125 750,125 166.09% 1.35% Capital Outlays 68,006 34,417 7,286 10,000 43,000 - 330.00% 0.00% Department Total $ 1,234,710 $ 1,246,282 $ 1,339,708 1 $ 1,191,754 $ 2,002,345 $ 2,015,657 1 68.02% 0.66% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Innovation & Technology Services Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits IT Director 1 1 $ 150,367 $ 48,967 1 $ 153,374 $ 51,299 Systems Administrator 1 1 95,615 43,001 1 97,528 45,370 Senior /Info Technology Specialist 3 3 232,895 114,496 3 237,553 120,979 Database Administrator 1 1 92,952 42,364 1 94,811 44,681 Business Analyst 0 1 110,076 38,752 1 112,278 40,615 GIS Coordinator 0 1 93,263 35,262 1 95,128 37,000 IT Specialist 0 1 73,452 38,991 1 74,921 41,229 Extra Labor 2,500 - 2,500 - Department Total 6 9 $ 851,121 $ 361,832 9 $ 868,094 $ 381,172 91 Expenditure Detail - Supplies, Services and Other Supplies include office supplies, computer supplies and network supplies; services include connectivity services, cell phone services, televising Council meetings, hardware and software maintenance, travel and training, and registrations, among others. Capital includes capital computer equipment, as needed. Innovation& Technology Services' M. Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.12.518.880.31.00 Supplies -Office & Operating $ 4,534 $ 6,963 $ 3,756 $ 3,500 $ 6,266 $ 16,266 000.12.518.880.31.01 Supplies- Repair - 12 1,982 2,000 - - 000. 1 2.518.880.31.43 Supplies -Food 657 34 266 000.12.518.880.31.44 Supplies- Training - - 500 500 000.12.518.880.35.00 Small Tools & Equip. - Computer parts 26,409 83,093 86,161 87,500 000.12.518.880.35.01 Small Tools - Nextel - 1,561 1,500 1,500 000.12.518.880.35.02 Small Tools- Network 16,580 5,718 925 43,000 - - Total Supplies 47,523 98,005 94,857 138,266 6,266 16,266 000.12.518.880.41.00 Prof Svcs - Transition costs, help desk - - - - 304,686 314,686 sourcing, Puget Sound Access 000.12.518.880.41.01 Prof Svcs - Technical support 82,044 32,450 3,712 1,000 - - 000.12.518.880.42.00 Communication - connectivity expense, 3,801 10,553 26 7,700 120,900 120,900 repair & maint. for tech. items 000.12.518.880.42.01 Communication - City -wide cell phone 51,608 45,614 44,170 40,000 - - service 000.12.518.880.42.02 Communication - telephone charges 55,981 56,923 44,325 60,000 000.12.518.880.42.03 Communication 3,309 - 9,507 - - - 000.12.518.880.43.00 Travel - Meals, Parking, Mileage, Lodging 925 342 1,501 1,500 11,500 11,500 for conferences: ACCIS, Active, Accela 000.12.518.880.45.00 Rental - Technology Refresh 39 39 16 - 150,000 150,000 000.12.518.880.45.94 Rental - Equipment Replacement Fund 1,833 1,833 1,833 1,833 1,339 1,339 000. 1 2.518.880.45.95 Rental - Equipment Rental C & M 1,843 1,757 7,110 4,612 2,500 2,500 000.12.518.880.48.00 R &M - Office & Network Equipment (296) 28,051 4,441 3,000 - - 000.12.518.880.48.01 R &M - Telephone maintenance - - 28,500 28,500 2,000 2,000 000.12.518.880.48.02 R &M - Puget Sound Access (Televise 15,373 - 25,000 25,000 - - Council Meeting) 000.12.518.880.49.00 Misc - Computer system component 25,727 29,657 18,596 15,000 - - upgrades 000.12.518.880.49.01 Misc - Software new and upgrade 98,959 122,520 87,926 88,000 122,000 122,000 purchases, Microsoft Enterprise License 000.12.518.880.49.02 Misc - Registrations for conferences and 11,028 249 - - 13,200 13,200 training 000.12.518.880.49.03 Misc - Registrations for conferences and 725 625 315 500 12,000 12,000 training 000.12.518.880.49.44 Misc - Training - 175 1,500 1,500 - - Total Services 352,899 330,790 278,478 278,145 740,125 750,125 000.12.594.180.64.02 Capital - Machinery & equipment 68,006 34,417 7,286 10,000 43,000 - Total Other 68,006 34,417 7,286 10,000 43,000 Total Supplies, Services and Other $ 468,428 $ 463,212 $ 380,621 $ 426,411 $ 789,391 $ 766,391 M. TECHNOLOGY SERVICES CITY OF TUKWILA BUDGET SUMMARY PRELIMINARY ACTUAL YTD AS OF JUNE 30, 2016 9/15/2016 11:06 ACTUAL PROJECTED BUDGET $ CHANGE % CHANGE SUMMARY OF EXPENDITURES 2014 2015 ;, 2016 2016 2017 2018 2016/2017 2017/2018 2016/2017 2017/2018 11 Salaries 527,969 530,282 685,468 534,672 848,621 865,594 313,949 16,972 59% 2% 12 Extra Labor 11,600 14,570 2,244 2,500 2,500 2,500 - - 0% 0% 13 Overtime 18,431 23,466 22,565 - - - - - - - 15 Holiday Pay - - - - - - - - - - 21 FICA 40,897 40,854 48,869 38,729 62,051 63,292 23,322 1,241 60% 2% 22 Pension -LEOFF 2 - - 3,488 - - - - - - - 23 Pension - PERS /PSERS 51,071 57,780 61,606 57,531 102,492 104,542 44,961 2,050 78% 2% 24 Industrial Insurance 1,862 2,878 3,203 2,275 3,178 3,505 903 328 40% 10% 25 Medical & Dental 114,454 113,241 131,643 129,636 194,111 209,832 64,475 15,721 50% 8% 26 Unemployment - - - - - - - - - _ 28 Uniform /Clothing - - - - - - - - _ - Total Salaries and Benefits 766,282 783,071 959,086 765,343 1,212,954 1,249,266 447,611 36,312 58% 3% 31 Supplies 4,534 7,632 6,272 6,266 6,266 16,266 - 10,000 0% 160% 32 Fuel - - - - - - - - - - 33 Water Purchased for resale - - - - - - - - - - 34 Items Purchased for resale - - - - - - - - - - 35 Small Tools 42,989 90,372 88,585 132,000 - - (132,000) - - - 41 Professional Services 82,044 32,450 3,712 1,000 304,686 314,686 303,686 10,000 30369% 3% 42 Communication 114,699 113,091 98,028 107,700 120,900 120,900 13,200 - 12% 0% 43 Travel 925 342 1,501 1,500 11,500 11,500 10,000 - 667% 0% 44 Advertising - - - - - - - - - 45 Rentals and Leases 3,715 3,629 8,959 6,445 153,839 153,839 147,394 2287% 0% 46 Insurance - - - - - - - - - 47 Public Utilities - - - - - - - - - 48 Repairs and Maintenance 15,077 28,051 57,941 56,500 2,000 2,000 (54,500) - (96)% 0% 49 Miscellaneous 136,439 153,226 108,337 105,000 147,200 147,200 42,200 - 40% 0% 51 Inter - Governmental - - - - - - - - - - 53 Excise Tax - - - - - - - - - - 64 Machinery & Equipment 68,006 34,417 7,286 10,000 43,000 - 33,000 (43,000) 330% - 00 Transfers Out - - - - - - - - - _ Total Operating Expenditures 468,428 463,212 380,621 426,411 789,391 766,391 362,980 (23,000) 85% (3)% Total Expenditures 1,234,710 1,246,282 1,339,708 1,191,754 2,002,345 2,015,657 810,591 13,312 68% 1°%