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Home My WebLink AboutFS 2016-09-20 Item 2C - Budget - Proposed 2017-2018 Biennial Budget: Firemen's Pension Fund, Human Resources, Finance and Mayor's OfficeCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: September 13, 2016 SUBJECT: Firemen's Pension Fund 2017 -2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Firemen's Pension fund section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Firemen's Pension Fund exists to support 10 firefighters who qualified for a City pension system prior to 1971. Members of the Tukwila Firemen's Pension system receive benefits from the LEOFF 1 system provided by WA State Department of Retirement Systems. State law requires the City to compute the benefits under the prior pension system (City's pension system) as if transfer of membership had not occurred. The retirees are paid the difference (if any) between the pension benefit they would have received from the City's plan and the benefit received from the LEOFF retirement system. DISCUSSION The proposed budget for the Firemen's Pension fund are as follows: • COLA increases of 2% have been applied to revenue received from the fire insurance premium tax. • The budget for the supplemental pension has been reduced to reflect historical activity. • Net adjustment to fund balance due to these changes reflect an increase in fund balance of 3.91 % in 2017 and a 0.39% decrease in 2018. The fund retains a healthy fund balance through the biennium. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Firemen's Pension fund 2017 -2018 Proposed Budget .i DEPARTMENT: N/A DIVISION: N/A FUND: Firemen's Pension FUND NUMBER: 611 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description This fund exists to support ten (10) firefighters who qualify for a City pension system prior to 1971. Firemen's Pension Fund 611 41 Actual Projected Budget 2016 -17 2017 -18 2014 2015 2016 2016 2017 2018 %Change %Change Operating Re\,enue Fire Insurance Premium Tax $ 64,114 $ 63,590 $ 66,360 $ 56,650 $ - $ - 0.00% 0.00% Interest 1,805 2,667 5,594 2,000 2,000 2,000 0.00% 0.00% Transfer In -Fire Ins Prem Tax - - - 67,687 69,041 0.00% 2.00% Total Revenue 65,919 66,258 71,954 1 58,650 69,687 71,041 18.82% 1.94% Operating Expenses Supplemental Pension 61,863 58,277 61,727 107,727 62,727 66,491 - 41.77% 6.00% Services - 4,500 19,000 25,000 10,000 10,000 - 60.00% 0.00% Total Expenses 61,863 62,777 80,727 132,727 72,727 76,491 -45,21% 5.17% Beginning Fund Balance 1,408,970 1,413,026 1,416,507 1,425,923 1,407,734 1,404,694 -1.28% -0.22% Change in Fund Balance 4,056 3,481 (8,773) (74,077) (3,040) (5,450) - 95.90% 79.28% Ending Fund Balance $ 1,413,026 $ 1,416,507 1 $ 1,407,734 $ 1,351,846 $1,404,694 $1,399,244 1 3.91% -0.39% 41 42 City of Tukwila Allan Ekberg, Mayor TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Cerlaen, Deputy Finance Director DATE: September 13.2O1G SUBJECT: Human Resources Department 2O17-2U18Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Human Resources section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Human Resources department provides a variety of internal support services including compensation, benefit administration, labor and employee re|@d0nS, civil service, recruitment, and organizational development. DISCUSSION The proposed budget for the Human Resources department has increased 4.73% for 2017 and increased by 3.1 % for 2018. The following will summarize the proposed changes to the Human Resources department. Changes from 2015-2016 Budge • COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. • COLA 2Y6 increase each year • PER8 retirement rate set at 12.83% each year • Healthcare 896 increase each year • Workers compensation 1096 increase each year • Supplies were increased by $3,500 for ongoing costs for key card supplies. Also include in supplies is $3,800 specific to 2017 to purchase 2 fire safe file cabinets. • Several lines in the Services category were adjusted for actual usage as well as inflation. Professional services line increased $2,500 in both 2017 and 2018 for consulting work to develop S8feh/ C0rnp|iGnC8 plans. It is anticipated that this work will be COrnp|ei8d in 2018. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package iOOctober. ATTACHMENTS Draft Human Resources department 2017-2018 Proposed Budget EE Human Resources Human Resources Director (1) Human Resources Human Resources Technician Analyst (1) (2) 45 DEPARTMENT: Human Resources K04> FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Stephanie Brown POSITION: Director Description: The Human Resources Department provides internal support Sen/icae in the areas of classification/compensation, benefit administration, labor and employee relations, civil eerviCB, recruitment and hiring, performance management, organizational development, training and professional development. 2015-2016 Accomplishments Completed Anti-Harassment Training City-wide — 1st quarter. Goal No. 4. Completed the Citywide Accident Prevention Program update and implementation -4quarter. Strategic Goal No. 4. Implemented citywide vacation accrual change from on annual accrual system to a monthly accrual system —1st quarter. — Strategic Goal No. 4. Completed and implemented Citywide Safety p|@D and education requirements. Strategic Goa/ 8/m. 4. Completed HR Operations Overview — 4 th quarter. Strategic Goal No. 4. 2017-2018 Outcome Goals • Implement City-wide Performance Management System. Strategic Goal No. 4. • Implement City wide Training Program. Strategic Goal No. 4. • Continue work on Lean Process Improvement to increase efficiencies. Strategic Goal No. 4. 2017'2O18 Indicators ofSuccess * Implement training program Citywide bv end of2'mquarter. v Implement training on now performance management system for all employees by and of 3rd quarter. Performance Measures Human Resources 2014 Actua 1 2015 Actua 1 2016 Projected 2017 Projected 2018 Projected Vacancies Ad\tertised 37 30 45 60 60 Applications Processed 1,100 800 1,464 1,700 1,800 Budget Change Discussion: Salarimo& Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Supplies. Supplies were increased $3,500 in 2017 for ongoing costs for Key Card supplies. The budget was also increased $3.800in2017 only to purchase 2 fire proof file cabinets. These costs were removed from the 2018budget. Services. Several lines in this category were adjusted to reflect actual usage as well as for inflation. Professional services line was increased $2,500 in 2017 and 2018 for consulting work to develop safety compliance plans. It is anticipated that most of the work will be completed in 2017 and the project completed in2U18. Expenditure Summary Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 % Chg Human Resources Analyst 1 2 184,185 84,872 2 Personnel Benefits 126,115 134,672 146,271 144,016 156,659 164,728 8.78% 5.15% Supplies 8,960 8,219 7,358 7,517 14,817 11,017 97.11% -25.65% Services 125,108 72,110 129,774 105,988 123,433 132,933 16.46% 7.70% Expenditure DetaO- Sa|ariesand Benefits Salaries are based on actual costs for existing positions and include a coat of living adjustment per contract agreements. an Rasoiircas Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Human Resources Analyst 1 2 184,185 84,872 2 187,869 89,602 Human Resources Technician 1 1 69,553 30,392 1 70,944 32,051 Extra Labor 6,000 459 6,000 459 �� ~~~ Expenditure Detail - Supplies, Services and Other Supplies include office and safety supplies, meals and refreshments for meetings; services include labor relations professional services, employee assistance program, public safety testing, software maintenance, equipment repair, travel, subscriptions and memberships, among others. Human Resources EN Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.04.518.100.31.00 Supplies - Office $ 6,299 $ 6,325 $ 4,125 $ 3,417 $ 10,717 $ 6,917 000.04.518100.31.02 Supplies - Safety 1,068 487 1,499 1,500 1,500 1,500 000.04.518.110.31.00 Supplies -Office and Operating 1,594 1,348 575 2,600 1,000 1,000 000.04.518.110.31.43 Supplies - Meals and Refreshments - 59 1,159 - 1,600 1,600 Total Supplies 8,960 8,219 7,358 7,517 14,817 11,017 000.04.518.100.41.00 Prof Svcs - Misc training, investigations, 52,235 17,720 32,401 13,000 30,000 30,000 and background check and fees 000.04.518.100.41.02 Prof Svcs - General safety and training 1,274 1,846 2,600 2,000 4,500 2,500 000.04.518.100.41.03 Prof Svcs - Labor relations, negotiations /mediations for bargaining units and potential grievances and /or Civil 31,551 371 30,020 30,000 15,000 25,000 Service hearings 000.04.518.100.41.04 Prof Svcs - Employee Assistance Program 8,155 8,224 8,500 9,075 9,075 9,075 000.04.518.100.41.05 Prof Svcs - NEOGOV Software - - 8,550 9,500 9,500 9,500 000.04.518.100.42.00 Communication - Postage - 7 - - 50 50 000.04.518.100.43.00 Travel - Meals, Parking, Mileage, Lodging 1,266 2,542 1,074 1,500 3,000 3,000 for WAPELRA and NPELRA 000.04.518.100.44.00 Advertising - Advertising job openings 2,003 2,875 4,599 1,000 6,000 6,000 000.04.518.100.45.00 Rental - Rentals /leases 2,087 2,087 2,099 2,108 2,108 2,108 000.04.518.100.48.00 R &M - Eden software, copier maintenance 2,642 12,062 2,790 5,105 14,000 15,500 000.04.518.100.49.00 Misc - Citywide anti - harassment training 1,161 1,414 (160) - - - 000.04.518.100.49.01 Misc - Annual memberships for various 1,230 1,125 1,510 1,000 1,200 1,200 organizations 000.04.518.100.49.02 Misc - Printing of department forms and - 190 1,450 1,450 500 500 new employee packets 000.04.518.100.49.03 Misc - Registrations for conferences and 2,218 617 1,386 2,000 2,000 2,000 training 000.04.518.110.41.00 Prof Svcs - Public Safety Testing quarterly fees, Promotional Testing Fees, Legal 16,176 19,305 29,555 22,500 22,500 22,500 Fees 000.04.518.110.44.00 Advertising - Advertising for non- commissioned, lateral police and 150 150 1,000 1,000 250 250 firefighters positions 000.04.518.110.45.00 Rental - Room rentals and other expenses for testing for non - commissioned positions 2,925 1,575 1,650 4,000 3,000 3,000 000.04.518.110.49.00 Misc - Conference registration for 34 - 750 750 750 750 Commissioners Total Services 125,108 72,110 1 129,774 105,988 123,433 132,933 Total Supplies, Services and Other $ 134,068 $ 80,329 1 $ 137,132 $ 113,505 $ 138,250 $ 143,950 EN City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TD: Finance 0^ Safety Committee FROM: Peggy McCarthy, Finance Director BY: VickvCarhsmn' Deputy Finance Director DATE: September i3,2O16 SUBJECT: Finance Department 2O17-2O18Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Finance section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Finance department provides an array Uf services that include financial data pnJC8SSiDg, treasury cash nntrO|' utility billing and collection, p8yrO||' 8CCOuDtS p8y8b|8, accounts receivable, business |iCeDSeS. preparation of the biennial budget and Comprehensive Annual F/O8OCi8| Report, (C&FF() and risk management. DISCUSSION The proposed budget for the Finance department has decreased 3.69% for 2017 and increased by 3.57% for 2018. The following will summarize the proposed changes to the Finance department. Changes from 2015-2016 Budget • COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. • COLA 296 increase each year • PERS retirement rate set at12.83% each year • Healthcare 8Y4 increase each year • Workers compensation 1096 increase each year • Supplies were increased by approximately $5'OOOtn reflect actual annual costs. • Services, in total has been reduced $155 thousand in 2017 over 2016 budget and increased G51 thousand in2O18 over 2O17budget. • Property insurance of $106 thousand was transferred to Public Works Facilities division. Additional adjustments were made for inflation. • Audit costs were increased by $15 thousand to reflect budget provided by WA State Auditor's Office. • Claims and judgments was reduced by $68 thousand in 2018 to reflect claims history. No increase is projected in 2018. • Other UODS were adjusted minimally to account for iDf|8b0O. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package inOctober. ATTACHMENTS Draft Finance department 2O17-2018 Proposed Budget EEO 50 Finance Finance Director (1) Deputy Finance Director (1) Fiscal Goordinato r ca Fi5l Claims" COO Payroll Cocidinator (1) Fiscal Fiscal e r z ci at i1a list Specialist Pairdil (1) H, H Treasuvj (1) F cal Fiscal specialist Specialist 'Claims (1) Utilities (1) Senior Fiscal Coordinator (1) Fiscal CocAinator (1) Fiscal Sjpecialist Business License—. (1) 51 DEPARTMENT: Finance (05) FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description The Finance department provides an array of services that include financial data processing, treasury cash control, utility billing and collection, payroll, accounts payable, accounts receivable, business licenses, preparation of the biennial budget and Comprehensive Annual Financial Report, (CAFR) and risk management. The Finance Department also serves as liaison to the State Auditor's Office during the annual audit of the City's compliance with legal and financial reporting requirements. 2015 -2016 Accomplishments ♦ Obtained debt funding for the Interurban Avenue South and Boeing Access Road Bridge projects. Strategic Goa / 4. ♦ Assisted in planning and outreach for public safety bond measure that was placed on the November 2016 ballot. Strategic Goal 4. ♦ Revised and enhanced the juror /witness fee reimbursement process by allowing jurors and witnesses to be reimbursed on the day of service. The new process also allows jurors and witnesses to donate their reimbursement to the Tukwila Pantry in lieu of receiving funds. Strategic Goal 4. ♦ Revamped the Adult Entertainer License Application process shortening the time required to process adult entertainment dancers. Strategic Goal 4. ♦ Participated in the Fire Exploratory Committee, which reviewed options available for the City's Fire department including annexing into an existing Regional Fire Authority. Strategic Goal 4. ♦ Achieved GFOA budget award and Comprehensive Annual Financial Report (CAFR) award. Strategic Goal 4. ♦ Implemented new industry standards for transactions processing including compliance with new requirements for chipped credit cards. Strategic Goal 4. 2017 -2018 Outcome Goals ♦ Continue to implement LEAN and HPO methods to enhance efficiencies and service levels especially with fixed asset accounting, indirect cost allocation model, and a new chart of accounts. Strategic Goal 4. ♦ Implement action items identified in the Finance Department Strategic Plan and Operational Overview. Strategic Goal 4. ♦ Issue and manage debt for Public Safety Plan. Strategic Goal 4. ♦ Develop staff by adding training opportunities where possible. Strategic Goal 4. ♦ Develop new tools for enhanced reporting, long -range financial planning and process improvements. Strategic Goal 4. Assure continuity of operations through succession planning, staff training and development, and policies and procedure documentation. Strategic Goal 4. ♦ Review fees and update as necessary including utility and other billing late fees and penalties, and credit card usage fee, if feasible. Migrate fee adoption and approval legislation from ordinances to resolutions. Strategic Goa / 4. 52 2017 -2018 Indicators of Success ♦ Financing is obtained and managed for the Public Safety Plan. Indirect cost allocation is equitable, complies with best practices and is easy to update requiring fewer than 40 staff hours to do so. Costs that can be directly charged to departments and funds are so charged instead of using the allocation. Fixed asset records are easy to access, provide necessary information and updating requires fewer staff hours. Chart of accounts allows for easier financial reporting for revenues, grants, and provides consistent coding for costs. ♦ Expanded knowledge within department of each major financial function; ability to perform functions by more than one person. ♦ Credit card usage fee is adopted if feasible; utility billing late fees and penalties are updated; all fee legislation resides in resolutions rather than ordinances. ♦ Credit card processing equipment complies with new requirements and is in place, tested, and working no later than December 31, 2017. Performance Measures Finance Finance Actual Estimated Projected 2014 2015 2016 2017 2018 Customer Service Number of utility accounts served 7,479 7,511 7,520 7,530 7,540 Number of utility bills generated 39,456 39,757 39,852 39,950 40,050 Accounts Payable and Accounts Receivable # of voucher payments 7,707 6,578 6,407 5,000 5,000 Average # of calendar days for AP to review, approve, and pay vouchers 10 9 7 6 6 # of accounts receivable invoices issued 819 864 632 651 651 Average days from revenue recognition to collection 88 10 15 23 23 Effectiveness, outcomes, and efficiency % monthly financial reports issued by the middle of the subsequent month (expenditure reports) N/A N/A 85% 95% 95% Adjusting journal entries resulting from audit - - - - - Vendor checks voided due to Finance Dept error N/A 10 7 6 6 53 Budget Change Discussion: Salaries and Benefits. COLA and step increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Extra labor was increased for front desk cashiering support up and special projects. Supplies. Supplies were increased $5,000 in 2017 to purchase office equipment to enhance operations. The increase is specific to 2017. Services. Several lines in this category were adjusted to reflect usage as well as for inflation. Professional Services line was increased $15,000 to account for increase in audit costs, $106,000 of property insurance was transferred to the Public Works facilities division, claims and judgment expenses were reduced by $68,000 to reflect improved claims experience. Expenditure Summary Finance Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 201617 % Chg 2017.18 % Chg 10 Salaries & Wages $ 1,017,109 $ 995,579 $ 987,212 $ 1,099,242 $ 1,122,774 $ 1,143,844 2.14% 1.88% 20 Personnel Benefits 354,834 356,221 414,399 422,994 448,187 470,778 5.96% 5.04% 30 Supplies 13,274 17,647 22,344 19,296 24,000 24,000 24.38% 0.00% 40 Services 759,744 815,967 946,383 1,198,468 1,043,851 1,094,399 - 12.90% 4.84% 50 Intergovt. Svcs & Taxes 1 1 - - - - 0.00% 0.00% Department Total $ 2,144,962 $ 2,185,415 $ 2,370,338 $ 2,740,000 $ 2,638,812 $ 2,733,020 .3.69% 3.57% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Finance Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Finance Director 1 1 $ 150,367 $ 45,118 1 $ 153,374 $ 47,142 Deputy Finance Director 1 1 121,346 40,993 1 123,773 42,942 Senior Fiscal Coordinator 1 1 86,456 39,908 1 88,185 42,078 Fiscal Coordinator 3 3 300,017 108,844 3 306,018 114,070 Fiscal Specialist 5 5 336,021 169,090 5 342,741 178,727 Fiscal Support Technician 1 1 59,277 28,421 1 60,463 30,006 Extra Labor 60,000 765 60,000 765 Overtime 9,289 2,048 9,289 2,048 Unemployment Compensation - 13,000 - 13,000 Department Total 12 12 $1,122,774 $ 448,187 12 1 $1,143,844 $ 470,778 54 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies; services include annual audit fees, liability insurance, software maintenance costs, travel, claims &judgments, subscriptions, and memberships, among others. Finance 55 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.05.514.230.31.00 Supplies - Office $ 13,274 $ 17,228 $ 18,296 $ 19,296 $ 19,000 $ 19,000 000.05.514.230.31.01 Supplies - Central Supplies - 153 - - - - 000.05.514.230.35.00 Small Tools & Equipment - Equipment to - 265 4,048 - 5,000 5,000 improve functionality and processes Total Supplies 13,274 17,647 22,344 19,296 24,000 24,000 000.05.514.230.41.00 Prof Svcs - Annual audit from State of WA 94,613 115,901 161,486 150,000 165,000 165,000 Auditor's Office, Consulting services 000.05.514.230.41.01 Prof Svcs - Microflex sales tax auditing 1,681 10,840 5,111 5,000 5,000 5,000 program 000.05.514.230.42.00 Communications - Postage, delivery 254 288 727 1,000 1,000 1,000 service, shipping 000.05.514.230.43.00 Travel - Meals, parking, mileage for 2,231 2,662 5,466 5,000 10,000 10,000 WFOA, PSFOA, software training 000.05.514.230.45.00 Rental - Copier lease 3,410 3,283 2,944 2,700 3,500 3,500 000.05.514.230.46.00 Insurance - City -wide liability insurance 282,576 7,371 7,372 455,000 8,100 13,100 000.05.514.230.46.01 Insurance - Liability insurance - 303,876 330,968 - 343,726 385,999 000.05.514.230.46.04 Insurance - Property insurance - 27,645 - - - - 000.05.514.230.48.00 R &M - Folding maching, other equipment, 54,540 57,278 59,781 62,500 65,625 68,900 vault, Eden software annual maintenance 000.05.514.230.49.00 Misc - Annual memberships, GFOA, 22,947 13,217 65,331 61,900 45,900 45,900 WFOA, armor car service, registrations 000.05.514.230.49.03 Misc - Claims & judgments 288,047 261,316 300,000 450,000 382,000 382,000 000.05.514.230.49.08 Misc - PPI credit card fees 9,445 12,290 7,197 5,368 14,000 14,000 Total Services 759,744 815,967 946,383 1,198,468 1,043,851 1,094,399 000.05.514.230.53.00 Ext Taxes & Assmnts - Excise Taxes 1 1 - - - - Total Intergovernmental 1 1 Total Supplies, Services and Other $ 773,019 $ 833,614 $ 968,727 $1,217,764 $1,067,851 $1,118,399 55 56 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: David Cline, City Administrator BY: Cheryl Thompson, Executive Assistant CC: Mayor Ekberg DATE: September 13, 2016 SUBJECT: Mayor's Office Department 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Mayor's Office section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Mayor's Office is composed of Administration, the City Attorney's Office, the City Clerk's Office, Communications, Economic Development and Human Services. The Mayor's Office Budget also includes the Sister Cities Committee, the Planning Commission, the Equity and Diversity Commission, the Arts Commission, the Parks Commission, the Library Advisory Board. DISCUSSION The proposed budget for the Mayor's Office Department is a 1.6 percent decrease for 2017 and a 1.71 percent increase for 2018. The following will summarize the proposed changes to the Mayor's Office budget by division, listed in the order they appear in the budget document. Administration The proposed budget for Administration is a 1.06 percent increase for 2017 and a 1.25 percent increase for 2018. Changes from 2015-2016 Budget based on actual costs • $32,500 reallocated from Administration to Communications for the Community Connectors program. • $45,000 was reallocated from Professional Services to Green Initiatives to be consistent with actual costs. • Travel increased by $3,500 to $20,000 each year to allow for actual costs due to market increase of transportation and lodging costs. • Equipment Rental increased by $11,300 to be consistent with actual costs. • Memberships and Dues increased by 3.3 percent in 2017 and 4.3 percent in 2018 based on increase in dues from Association of Washington Cities, Puget Sound Clean Air, Sound Cities Association and Puget Sound Regional Council. • Employee Appreciation increased by $4,000 to be consistent with projected costs. 57 INFORMATIONAL MEMO Page 2 Human Services The proposed budget for Human Services is reduced by 10.60 percent for 2017 and increased by .9 percent for 2018. Chan.ges from 2015-2016 Budge ~ $100,000 reallocated from Professional Services to Parks and Recreation for the REACH After School Program. * P[OfeSSiODa| Development increased $3.00O for Equity training for City Employees. 0 Human Services proposals ae outlined below. The Human Services Advisory Board received 50 proposals for Human Services program funding. After reviewing all of the proposals, the Advisory Board is recommending funding for 36 programs. Three of these are new programs not previously funded by the City and one currently funded p[Og[@[O is not being recommended for funding in 2017-2018. The total of the recommended contracts iS$372'7OO which iS$7'35O more than previously paid out iD2O15' 2010 but can be absorbed in the existing Human @en/ioeo budget. The Advisory Boards recommendations are listed below. NEWPROGRAMS $1O.00O has been allocated for 8 pilot project tOprOVideOlD[8eqUitviOfUDdiDgSDl8Ue[ grassroots organizations that have barriers in being able to apply through the Share 1 application process. Communities in Schools — Liaisons $3,000 Provides site coordinators to individual schools to assist students who are at risk of school failure. Site coordinators provide services to address non-academic issues which negatively impact student performance. Puget Sound Training Center — Employment and Training Services $3,000 Offers a comprehensive set of employment services to |OVV iOCO[De iOdiVidVg|g. including refugees and iDlDlig[@DtS. The services included customized skills training, one on one case nnonagennent, career coaching, job placement assistance and workshops to improve life oki||e and job readiness. Somali Youth and Family Club — Case Management $7,000 Supports refugees and immigrants with services and connections to help support family stability. They provide family engagement support, rent assistance and 000a man@gement, civic engagement and advocacy. CONTINUING PROGRAMS South Kinq Council of Human Services Capacity Building Project $5,000 Assists non-profits in developing their capacity, connecting fUOde[StV non-profits, and leverage technical assistance. This includes the helping agencies with grants and applications, advising OD evaluations, OutCDDles. transitions and board development, as well as FeSe2rch, data and strategic planning. Childcare Resources $5,000 Provides information and referral to help families find appropriate child care, training and technical assistance for childcare providers and community education regarding child care issues. Provides information and referral services to all King County residents. INFORMATIONAL MEMO Page 3 Crisis Clinic — 24-hour Crisis Line $2,620 Provides emergency telephone intervention for residents in crisis or emotional distress. As needed, callers can obtain direct linkage bl emergency mental health services. Crisis Clinic — Teen Link $1,500 Offers an anonymous help line answered by supervised, teen volunteers, evenings from 6-10 p[D, providing a confidential, safe place for youth to seek comfort and support. Trained staff and youth VV|uDteeFS also offer Youth Suicide Pn8V8OtiOO education in schools and youth serving organizations throughout King County. Institute for Familv Development — PACT (Parents and Children Together) $21,600 Provides in-home COUnSeUOg' gNU building and support to high-risk, low-income families not engaged inthe CPS system. PACT therapists teach parents and children a wide range of effective skills and helps family's access on-going informal and formal supports/resources to OO@iOt8iO and COOtiOUe iDlp[oVeDleOtG in family functioning and child well-being. King County Sexual Assault Center — Comprehensive Sexual Assault Services $8,300 Provides integrated services for sexual assault victims and their families, combined with community and prevention education. Lutheran Community Services - Angle Resource Center $5,000 Provides d@sses, information and referra|, access to mental health services for refugees and immigrants. Renton Area Youth Services — School Based Youth $55,092 Supports school based mental health services in all five Tukwila Schools. Therapists work with students and their family members to address emotional and behavioral issues. Services include individual and family counseling, social skills groups including a Latina life skills group. Renton Area Youth Services — School Based Substance Abuse $31,330 Funds a full-time substance abuse counselor Gt Foster High School. District staff makes direct referrals for intakes and assessments ae well oe Substance Abuse counseling and mental health counseling. Sound Mental Health — Path Program $13,000 Provides in-person outreach and engagement to homeless, mentally ill individuals. YWCA Children's DV Services — Children's Domestic Violence Program $4,326 Offers 8 1O- week education and skill based Cu[[icU|uDl for children ages 3-18 and their non- abusive caregivers. Services are delivered tn families iO their homes after the abuser has left the home and caregiver and children have achieved housing safety. Global to Local $7,000 Provides services to low-income populations to improve health access, health status and grow leadership within a range of underserved and underrepresented communities. CODlDluOitV Health Promoters engage with residents and introduce strategies promoting education, nutrition and healthy living. Kinq CountV Bar Foundation — Housing Justice/Neighborhood Legal Clinics $2,500 Provides free legal assistance to low-income tenants facing eviction. Neighborhood legal clinics make legal iOfO[nO8iiOO and Feh9F[@|S available to |OVV-iOCVOOe residents. INFORMATIONAL MEMO Page 4 Refugee Women's Alliance Family Support Case Management/Emergency Assistance $21,200 Provides case management services to immigrant and refugee clients to help them access social services and meet basic needs. These services include advocacy for services, barrier removal, housing assistance, referrals to health, employment and social services, and assistance with system navigation. Funds for emergency assistance are made available to eligible clients to meet their basic needs. Sound Generations — Meals on Wheels $7,079 Delivers frozen and liquid nutritional supplements to homebound seniors in King County. Sound Generations — Volunteer Transportation $2,048 Frail, medically and financially vulnerable seniors are served with volunteer transportation to medical appointments. Program components include client intake and assessment, scheduling and dispatch, volunteer recruitment, supervision and support, information assistance and advocacy and outreach. Auburn Youth Resources — Outreach Program $2,500 Provides mobile outreach along Tukwila International Boulevard corridor with the aim of building rapport and establishing relationships with homeless young people. Outreach staff distributes food and emergency packs, provides case management and referral services and helps connect youth to housing and life skills support. Their goal is to transition young people off of the streets and into safe and secure housing. Catholic Community Services — Emergency Financial Assistance $17,000 Provides financial assistance to low income families, seniors and adults that are experiencing a financial crisis that impacts their housing stability. City funds are used for food and gas vouchers, bus tickets, utility and rental assistance. Children's Therapy Center $6,750 Funding helps cover the cost of doctor prescribed and developmentally necessary pediatric, occupational, physical, speech language and feeding therapy services; parent/caregiver training, special education, playgroups, custom orthotics and other support services including interpreters and translators. DAWN Community Advocacy & Crisis Line program $4,000 One on one advocacy, peer support groups and youth prevention programs are offered to individuals and families impacted by domestic violence. DAWN Continuum Housing Services $7,000 Provides a comprehensive continuum of emergency and transitional housing that takes domestic violence survivors from crisis homelessness to permanent housing. Emergency Feeding Program $2,000 Provides nutritionally balanced meal packages to individuals/families experiencing immediate hunger on a one-time basis. Health Point Dental Care $4,550 Provides affordable dental services to populations needing access to dental care. Health Point Medical Care $5,000 Offers family practice, obstetric, pediatric medical services with supportive behavioral health and case management programs to King County residents in need of care. Services are tailored to low income, uninsured, minority and homeless families and individuals in King County. W INFORMATIONAL MEMO Page 5 Hospitality House $5,000 Provides shelter, food, case management and program services to homeless, single women in South King County. Multi-Service Center — Emergency Assistance $45,000 Provides another gateway to accessing emergency financial assistance. Multi-Service Center Emergency/Transitional Housing $4,000 Provides temporary shelter and case management for homeless families. The transitional housing program provides service enriched housing for families, women and men in recovery from substance abuse. Renton Ecumenical Association of Churches — Hope Shelter $1,805 A day shelter, underneath Renton City Hall that provides daily meals, resources and case management to homeless parents and their children. South King County Public Health Mobile Medical Van $2.000 Visits the Tukwila Community once a month at the Church by the Side of the Road. Adding dental services to their capacity will increase dental resources for uninsured homeless individuals and will maximize their outreach capacity to uninsured individuals who are not receiving medical care. Tukwila Pantry $35,000 The Pantry provides basic food services for low-income individuals and families. Way Back Inn Transitional Housing $9,000 Provides homeless children and families with transitional housing. Three Tukwila housing units are leased to the Way Back Inn to support a family's return to self- sufficiency. YWCA Domestic Violence Advocate $5,000 Comprehensives advocacy based counseling; safety planning and education are available to domestic violence survivors and their children. Boards And Commissions Sister Cities Committee Proposed budget maintains funding at the current level. Planning Commission Proposed budget reallocates funds from Supplies to Services but maintains the current level of funding. Equity and Diversity Commission Proposed budget maintains funding at the current level. Arts Commission Proposed budget maintains funding at the current level. Park Commission Proposed budget maintains funding at the current level. Library Advisory Board Proposed budget maintains funding at the current level. 61 INFORMATIONAL MEMO Page 6 City Cie The City Clerk's proposed budget is an increase of 4.36 percent for 2017 and an increase of 2.28 percent for 2O18. Changes from 2015-2016 Budget w Repairs and Maintenance increased by5O% for L8S8[fiche RIO and FTR maintenance. FTRiG the recording system used for Council Meeting Audio and L@Serfiche RIO iSthe Enterprise Document Management System that houses our Digital Records Center that was authorized by the Council iDlate 2015. Economic Development Economic Development's proposed budget is a decrease of 31.64 percent for 2017 as the Project Development Manager has been reallocated to the Communications Division and an increase Of2.O7 percent iD2O1O. w Professional Services decreased by$6O,DOO since funding for the economic development plan was only budgeted iO2O10.AO additional $8.5OO was reallocated from Professional Services toMiscellaneous. Communications The proposed budget for Communications is an increase of 47.8 percent in 2017 as the salary for the Project Development Manager has been reallocated from Economic Development to Communications and the Community Connectors program has been reallocated from Administration to Communications and an increase of 2.34 percent in 2018. Changes from 2015-2016 Budget • Salaries increased to include Project Deve|oprnontK8anagernaeU000LedhnnoEcononlic Development. • Professional Services increased by $32,500 reallocated from Administration for the Community Connectors program. • K8isCe||8DeUuS Memberships, Dues and Subscriptions increased from $1'500 to $8,000 by reallocating $6,500 from Printing and Binding. The City Attorney's proposed budget ie7.94 percent less in2O17 and o2.28 percent increase in 2018. Changes from 2015-2016 Budget • Contracted Attorney Services increased by 3 percent for 2017 and an additional 3 percent for 2O18 per proposed contract; • Prosecution Services increased 2O percent in2O17 and 3 percent iO2O18due to an additional day Vf court calendars per week beginning iD2O17. • Special Matters reduced from $205.00OtO$15O'OOO. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes Council consensus will be requested tnmove this departmental budget forward tOthe final budget package inOctober. ATTACHMENTS 62 Draft Mayor's Office 2017-2018 Proposed Budget Mayor's Office Tukwila Residents Mayor (1) City Administrator (1) Executive Coordinator (1) Admin Support Tech (1) 63 uommunicatuons Economic City Attorney y y & Government Development Relations Administrator Mana er 1 1 Web conomic City Clerk Communications Development (1) Specialist Liaison Deputy City Clerk Design Communications Human Services (1) Specialist Manager 1 (1) Admin Support ommuni y Engagement Human Services Coordinator Ma Coordinator (2) lager (1) Admin Support Tech (1) 63 Mayor's Office DEPARTMENT: Mayor (08) FUND: General FUND NUMBER: 0UO RESPONSIBLE MANAGER: Allan Ekberg POSITION: Mayor Description: The Mayor h; the Chief Executive and Administrative Officer of the City, in charge of all departments and employees 8SS9tfVrthbvRCVV35A.12.1OO.The Mayor has general supervision Of the administration Of all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City Council 8 proposed budget and to serve as the 0MiCin| and ceremonial head of the Qb/. The Mayor is assisted in all of his duties by the City Administrator. The Mayor's OMiC8 encompasses Administration, the City Attorney's C)Mice' the City Clerk's Office, Communications & Government Relations, Economic Development and Human Services. 2015-2016 Accomplishments * Broadened implementation of the City's Strategic Plan bv expanding community outreach efforts city-wide including door-to-door surveys in the Allentown, PWcMiokan neighborhoods and several nnu|h-f@nni|y housing units, holding a public safety forum and open house events regarding the 2017'2O18 budget and the Public Safety Plan. Strategic Goal 41Priorftims4& 5. + Continued emphasis on economic development including demolition of the motels on Tukwila International Boulevard, initiation of construction on Tukwila Village and Washington Place, and launching the GouihoenharMarketing Partnership. Strategic Goal Y/Prioribr1. * Improved internal and external nonnnnunic8dOnS with Tukvvi|a'a stakeholders with the implementation of the City's CnOnnnun1ootiono plan including regular meetings with the Tukwila School District, collaborative support for Career Day and joint Mayor/School Superintendent community events. Strategic Goal 51Primn/hyY. ^ Continued emphasis on development as a high-performing and effective organization promoting /*en training' cultural oonnpetency, process improvements and performance measures. Strategic Goal 4. * Improved community livability through increased focus on residential speeding issues, launching Tukwila Works and enhanced Code Enforcement efforts. Strategic Goal 11Prioritv2. ° Began implementation of the Housing Element of the Comprehensive Plan. Strategic Plan 21Primritx1. ° Successful Public Information Campaign regarding a voter approved public safety bond measure on the November 2O1Dballot. Strategic Goals 2,4& 5. ° Expansion of the Digital Records Center to include permit neoonde. eliminating G high-volume of formal public records requests for permit documents. Strategic Goal 4. ° Continued to leverage community resources and partnerships to generate solutions that contribute to o thriving community. Strategic Goa/21Primritw Y. 2017-2018 Outcome Goals + Continued implementation of the Housing Element of the Comprehensive M8D with four main hJoua ansoa: Housing Tvpe/Optiona, Housing Conditiona, Afh}nd8bi|ib/, and Homelessness. Strategic Goal 21Priority 2. * Continued focus un community livability. Strategic Goal 1/Frfor/ties Y & 2. ° |nop|onnantotiun of the Public Safety Plan. Strategic Goals 2, 4 & 5. ° Continued emphasis on economic development including the creation and implementation of comprehensive economic development p|an, creation of strategy for city Owned properties M. including the nn}Uel ShGS on Tukwila International Boulevard and implementation of the Southmantnr Marketing Partnership's day no8rh8tiDg campaign to pnonnuta Tukwila businesses to Puget Sound residents. Strategic Goal XPriority 1' * Continued enhancement of the City's communications efforts and identifying new ways to reach the broad and diverse Tukwila community to realize more effective, two-way communications with constituents. Strategic Goal 5/Frimn/hnf. * Continued enhancement of the City's Public Records program including Phase 2 of the Microfilm to Digital Proectvvhiohwi|| add SEPA/EP|C permit records from 19Q1-2OOStn the Digital Records Center. Strategic Goal 4 ° Continued enhancement of the City's Human 8an/iues program in partnership with regional agencies and organizations tomeet the needs uf all residents. Strategic Goal 21Pfiority 1. 2D17-2O1G Indicators mfSuccess * Continued implementation of Strategic Plan goals including increased partnerships between the City, businesses, non-profits, and regional organizations, as well as enhanced leadership by staff ensuring that City policies and practices reflect Tukwila's diverse community. * Residents, business owners and employees report a higher level of communications from the City and have a better understanding of key city issues. * Improvement of the public records request pn]C8SS resulting in 8 reduction of time spent fulfilling requests. Budget Change Discussion: Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Services. Several changes were made to this category. REACH after school program costs of $100,000 were transferred from the Mayor's department to the Recreation department. Special Matters was reduced $55,000 to reflect actual costs. Other line items were changed or reallocated but the net effect is minor. Overall, Professional Services lines were reduced a total of $195,900 to reflect actual usage. Expenditure Summary Mayor Expenditures By Division Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 %Chg Administration $ 1,474,198 $ 1,336,709 $ 1,438,259 $ 1,437,025 $ 1,451,558 $ 1,469,729 1.01% 1.25% Economic Development 35,749 452,501 478,233 546,456 373,572 381,322 - 31.64% 2.07% City Clerk 625,629 609,461 759,032 694,914 725,194 741,775 4.36% 2.29% Communications 289,759 424,253 417,740 425,350 628,671 643,376 47.80% 2.34% Human SeNces 812,838 770,677 832,963 854,012 763,480 770,344 - 10.60% 0.90% Attorney (Contracted) 515,908 591,440 600,814 778,418 716,600 732,830 -7.94% 2.26% Equity & Diversity Commission 1,886 730 3,230 3,200 3,200 3,200 0.00% 0.00% Sister Cities Committee - - 5,538 6,475 6,475 6,475 0.00% 0.00% Planning Commission 614 4,172 1,049 3,750 3,750 3,750 0.00% 0.00% Arts Commission 12,824 23,086 26,594 26,000 26,000 26,000 0.00% 0.00% Parks Commission 3,790 4,484 3,620 3,688 3,688 3,688 0.00% 0.00% Library Ad\isory Board 3,251 4,555 5,355 5,000 5,000 5,000 0.00% 0.00% De pa rtm e nt Tota 1 $ 3,776,446 $ 4,222,066 $ 4,572,427 1 $ 4,784,288 $ 4,707,188 $ 4,787,488 -1.61% 1.71% Mayor Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017.18 %Chg Salaries & Wages $ 1,348,321 $ 1,446,595 $ 1,447,110 $ 1,471,599 $ 1,531,147 $ 1,561,323 4.05% 1.97% Personnel Benefits 441,635 502,182 550,773 532,597 591,862 622,311 11.13% 5.14% Supplies 59,538 80,625 70,382 71,052 71,044 71,044 -0.01% 0.00% Seruces 1,878,092 2,166,284 2,409,902 2,672,040 2,476,135 2,495,811 - 7.33% 0.79% IntergoV. Smcs & Taxes 26,240 26,380 37,560 37,000 37,000 37,000 0.00% 0.00% Capital Outlays 22,619 - 56,700 - - - 0.00% 0.00% De pa rtme nt Tota I $ 3,776,446 $ 4,222,066 $ 4,572,427 $ 4,784,288 $ 4,707,188 $ 4,787,488 -1.61% 1.71% •- Expenditure Detail - Salaries and Benefits 38|8rie8 are based on 8otuo| costs for existing positions and include a COSt Of living adjustment per contract agreements. Mayor Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits City Administrator 1 1 174,250 55,339 1 177,735 58,023 Economic Development Admin 1 1 142,199 35,626 1 145,043 36,957 Executive Assistant 1 1 77,269 35,973 1 78,815 37,991 Economic Dev. Liaison 1 1 104,822 33,175 1 106,919 34,653 Comm Program Manager 1 1 115,255 46,678 1 117,560 49,167 Community Engagement Manager 1 1 110,076 38,752 1 112,278 40,615 Program Manager 1 1 107,187 33,488 1 109,330 34,931 Admin Support Coordinator 1 1 66,920 33,955 1 68,258 35,893 City Clerk 1 1 101,598 36,966 1 103,630 38,785 Deputy City Clerk 1 1 78,145 23,767 1 79,708 24,802 Admin Support Technician 1 1 58,370 35,425 1 59,537 37,585 Admin Support Coordinator 2 2 133,362 71,032 2 136,030 75,169 Extra Labor 21,831 1,769 21,831 1,769 Overtime 532 41 1 1 532 41 Expenditure Detail - Supplies, Services, and Other Supplies include snloU tools and equipment. Services include travel, equipment replacement ond O&M charges, insurance subscriptions and memberships, among others. Mayor Actual Projected Budget Account Name 2014 2015 2016 2016 2017 2018 Salaries $1,331,219 $1,435,764 $1,433,735 $1,460,526 $1,508,784 $1,538,960 Extra Labor 17,046 10,831 12,802 10,500 21,831 21,831 Overtime 56 - 573 573 532 532 FICA 97,352 105,481 110,726 106,008 110,115 112,283 Pension 120,977 145,845 171,422 156,766 180,721 184,335 Industrial Insurance 4,668 4,877 6,265 6,068 5,746 6,335 Healthcare 218,639 245,979 262,360 263,755 295,280 319,358 Total Salaries& Benefits 1,789,956 1,948,777 1,997,883 2,004,196 2,123,009 2,183,633 Supplies 58,197 62,574 59,510 60,617 65,544 65,544 Small tools 1,341 18,051 10,872 10,435 5,500 5,500 Total Supplies 59,538 80,625 70,382 71,062 71,044 71,044 Professional services 1,444,745 1,751,761 1,814,787 2,100,288 1,820,970 1,837,200 Communication 61,530 54,829 98,026 114,600 112,600 112,600 Travel 23,423 32,656 34,600 36,300 41,550 41,550 Advertising 7,106 7,823 16,228 19,750 19,750 19,750 Operating leases 41,198 29,611 29,787 33,177 41,680 42,126 Repair and maintenance 12,293 8,221 36,726 21,150 33,860 33,860 Miscellaneous 287,796 281,382 379,747 346,775 405,725 408,725 Total Services 1,878,092 2,166,284 2,409,902 2,672,040 2,476,135 2,496,811 Intergovernmental 26,240 26,378 37,560 37,000 37,000 37,000 Total Other 48,8 9 26,380 94,261 37,000 37,000 37,000 Total Mayor $3,776,446 $4,222,066 $4,572,427 $4,784,288 $4,707,188 $4,787,488 DEPARTMENT: Mayor's Office (03) FUND: General RESPONSIBLE MANAGER: Allan Ekberg DIVISION: Administration FUND NUMBER: 000 POSITION: Mayor Description The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City Council o proposed budget and to aen/o as the official and ceremonial head of the City. The Mayor is assisted in all of his duties by the City Administrator. The Mayor's {}Mioe anconnp8aoeo Administration, the City Attorney's Office, the City Clerk's Office, Communications & Government Ra|adVnn. Economic Development and Human Services. Expenditure Summary Mayor -Administration Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg City Administrator 1 1 174,250 55,339 1 Personnel Benefits 191,360 113,821 145,514 121,880 142,546 150,143 16.96% 5.33% Supplies 27,528 27,646 15,805 17,200 17,200 17,200 000% 000% Sermces 573,885 831,454 887,396 911,727 893,730 897,176 -1.97% 0.39% lntergovt. Sermces & Taxes 26,240 26,380 37,560 37,000 37,000 37,000 0.00% 0.00% ExmenditunuDetai| - Saohnemnd Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office -Administration Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits City Administrator 1 1 174,250 55,339 1 177,735 58,023 Executive Assistant 1 1 77,269 35,973 1 78,815 37,991 Extra Labor 1 1 4,645 355 4,645 355 Expenditure Detail - Supplies, Services, and Other Supplies includes office supplies and meals for meetings. Services include public defender costs, consulting, travel, memberships, among others; intergovernmental includes election and voter registration costs, among others. Mayor - Adminstration 70 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.513.100.31.00 Supplies - Office $ 24,860 $ 23,382 $ 13,500 $ 12,200 $ 12,200 $ 12,200 000.03.513.100.31.43 Supplies - Meeting Meals 2,668 4,204 2,305 5,000 5,000 5,000 Total Supplies 27,528 27,586 15,805 17,200 17,200 17,200 000.03.512.500.41.00 Prof Secs- Public Defender Costs 228,871 456,012 475,180 477,000 477,000 477,000 000.03.513.100.41.01 Prof Secs -POEL 43,982 34,449 2,860 32,500 - - 000.03.513.100.41.02 Prof Secs - Strategic Plan, Washington DC consultants 140,949 152,651 182,225 235,000 180,000 180,000 000.03.513.100.41.04 ProfSvcs - Scholarships - 10,000 16,000 - 10,000 10,000 000.03.513.100.41.05 Prof Secs -Tukwila Pantry donations - 5,000 10,000 - - 000.03.513100.42.00 Communication - Telecom chgs 847 361 - - - - 000.03.513.100.43.00 Travel - Travel for NLC, AWC conferences, SWKC Chamber events, etc. 17,378 21,527 15,763 16,500 20,000 20,000 000.03.513100.45.00 Rental - Operating Rentals and leases 3,890 2,589 2,596 2,600 2,600 2,600 000.03.513.100.45.94 Rental- Equipment Replacement Fund 2,645 2,888 2,662 2,888 591 591 000.03.513.100.45.95 Rental - Equipment Rental O &M 24,711 12,562 10,989 10,989 22,289 22,735 000.03.513.100.48.00 R &M - Repairs for 1 copier and 2 printers - - 3,250 3,250 3,250 3,250 000.03.513.100.49.00 Misc - Community recognition 5,943 5,550 5,600 4,500 5,500 5,500 000.03.513.100.49.01 Misc - Memberships in various national, state, and local organizations and 56,756 58,155 62,514 60,000 62,000 65,000 subscriptions 000.03.513.100.49.03 Misc - Employee appreciation 7,429 28,077 18,500 11,000 15,000 15,000 000.03.513.100.49.05 Misc - Registrations: AWC and NLC meetings, other meetings and training 51540 2,737 4,500 4,500 4,500 4,500 000.03.513.100.49.51 Misc - Carpool subsidies 5,655 3,175 331 6,000 - - 000.03.513.100.49.56 Misc - Green initiatives 29,290 35,721 74,426 45,000 91,000 91,000 Total Services 573,885 831,454 887,396 911,727 893,730 897,176 000.03.513.100.53.00 Taxes & Assmnts - Excise tax 0 2 0 - - - 000.03.514.900.51.00 Intergvrnmntl Prof Secs - Election costs 22,362 21,956 32,364 32,000 32,000 32,000 000.03.573.900.51.00 IntergvrnmntlProfSvcs - Liquor profits excise tax 3,878 4,421 5,196 5,000 5,000 5,000 Total Intergovernmental 26,240 26,380 37,560 37,000 37,000 37,000 Total Supplies, Services and Other $ 627,653 $ 885,420 1 $ 940,761 $ 965,927 $ 947,930 $ 951,376 70 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Evelyn Boykan DIVISION: Human Services FUND NUMBER: 000 POSITION: Program Manager Description The mission of Human Services is to support the well -being of Tukwila's residents by assisting residents to access human services; funding programs to address prioritized gaps and needs; leveraging community resources and partnerships; and working regionally to generate solutions that contribute to a thriving community. The office also manages a Minor Housing Repair program. Expenditure Summary Mayor- Human Services Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 168,208 $ 170,964 $ 173,149 $ 174,323 $ 175,104 $ 178,586 0.45% 1.99% Personnel Benefits 54,235 59,326 63,256 61,831 67,518 70,900 9.20% 5.01% Supplies 1,103 831 1,111 1,688 1,688 1,688 0.00% 0.00% Services 589,293 539,556 595,448 616,170 519,170 519,170 - 15.74% 0.00% Expenditure Total $ 812,838 $ 770,677 1 $ 832,963 $ 854,012 $ 763,480 $ 770,344 1 - 10.60% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - Human Services" Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Program Manager 1 1 $ 107,187 $ 33,488 1 $ 109,330 $ 34,931 Admin Support Coordinator 1 1 66,920 33,955 1 68,258 35,893 Extra Labor 465 35 465 36 Overtime 532 41 532 41 Department Total 2 2 1 $ 175,104 $ 67,518 2 $ 178,586 $ 70,901 71 Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include referral information for different community groups, registration, and memberships, among others. Mayor - Human Services 72 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.557.201.31.00 Supplies - Office & Operating $ 1,103 $ 831 $ 1,111 $ 1,688 $ 1,688 $ 1,688 Total Supplies 1,103 831 1,111 1,688 1,688 1,688 000.03.557.201.41.00 Prof Svcs - Information and Referral: crisis 464,150 451,516 474,820 483,470 383,470 383,470 lines, capacity building; Positive and Healthy Relationships: mental health counseling, substance abuse, sexual abuse, family support services; Support for Self - Sufficiency: aging in place, legal support eviction prevention, neighborhood legal clinics; Safety Net: homeless shelters, domestic violence support services, food banks, medical, dental, financial eviction prevention. 000.03.557.201.42.00 Communication - Telecom 12 - - - - - 000.03.557.201.43.00 Travel - Parking for various meetings - 184 99 248 500 500 500 regional and sub - regional 000.03.557.201.49.00 Misc - Associations, registrations, 21,443 1,376 1,141 1,700 4,700 4,700 professional development, translation, childcare 000.03.557.201.49.01 Misc - Human Services Commission mtgs, 103,504 86,565 119,239 130,500 130,500 130,500 food, program registrations, materials Total Services 589,293 539,556 595,448 616,170 519,170 519,170 Total Supplies, Services and Other 1 $ 590,396 $ 540,386 $ 596,558 $ 617,858 $ 520,858 $ 520,858 72 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Sister Cities Committee FUND NUMBER: 000 POSITION: City Administrator Description The Sister Cities Committee was created in 1984. Budgeted funds are intended to enhance cultural education and experiences including funding travel and registration expenses for local youth. Expenditure Summary Mayor - Sister Cities Committee Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include translation services, tour planning, registrations, among others. Mayor- Sister Cities Committee Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ $ $ 425 $ 425 $ 425 $ 425 0.00% 0.00% Services 000.03.513.204.41.00 Prof Secs - Translation services, tour 5,113 6,050 6,050 6,050 0.00% 0.00% Expenditure Total $ $ $ 5,538 1 $ 6,475 $ 6,475 $ 6,475 1 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include translation services, tour planning, registrations, among others. Mayor- Sister Cities Committee 73 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.513.204.31.00 Supplies - Office & Operating $ $ $ 425 $ 425 $ 425 $ 425 Total Supplies 425 425 425 425 000.03.513.204.41.00 Prof Secs - Translation services, tour 500 500 500 500 planning agency fees 000.03.513.204.43.00 Traeel 4,113 5,050 5,050 5,050 000.03.513.204.49.00 Misc -Registrations 1 500 1 500 500 500 Total Services 5,113 1 6,050 6,050 6,050 Total Supplies, Services and Other 1 $ $ $ 5,538 1 $ 6,475 $ 6,475 $ 6,475 73 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Planning Commission FUND NUMBER: 000 POSITION: City Administrator Description The Planning Commission consists of seven members. The mission of the Planning Commission is to conduct public hearings on and decide land use applications or forward recommendations to the City Council. The Planning Commission also serves as the Board of Architectural Review, which reviews the design of commercial and multi - family developments. It also reviews and makes recommendations regarding the Comprehensive Plan and Zoning Regulations. Expenditure Summary Mayor - 'Planning Commission Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include travel, registration memberships, among others. Mavor- Plannina Commission Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 574 $ 347 $ 99 $ 2,250 $ 1,000 $ 1,000 - 55.56% 0.00% Services 40 3,825 950 1,500 2,750 2,750 83.33% 0.00% Expenditure Total $ 614 $ 4,172 $ 1,049 $ 3,750 $ 3,750 $ 3,750 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include travel, registration memberships, among others. Mavor- Plannina Commission 74 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.558.600,31.00 Supplies - Office & Operating $ 574 $ 347 $ 99 $ 2,250 $ 1,000 $ 1,000 Total Supplies 574 347 99 2,250 1,000 1,000 000.03.558.600.43.00 Tra\,el -Meals, mileage, parking for State - - 500 500 500 500 APA conference, training, meetings 000.03.558.600.49.00 Misc - APA memberships for 7 40 3,825 450 1,000 2,250 2,250 commissioners, plus misc expenses Total Services 40 3,825 950 1,500 2,750 2,750 Total Supplies, Services and Other $ 614 $ 4,172 $ 1,049 1 $ 3,750 $ 3,750 $ 3,750 74 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Equity & Diversity Comm. FUND NUMBER: 000 POSITION: City Administrator Description The City of Tukwila will identify and implement strategies to involve more families and children of color and other diverse populations in school and community activities. These strategies include: ♦ Promote education and understanding that accepts, appreciates, and celebrates diversity, and strives to eliminate prejudice and discrimination in the Tukwila community. ♦ Provide information, communication, and forums for better understanding and acceptance of ethnic and cultural differences. Bring together all citizens for the purpose of making them feel welcome and part of the community. The Commission is made up of nine members appointed by the Mayor and confirmed by the City Council. Expenditure Summary Mayor- Equity & Diversity Commission Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include program costs including grants, among others. Mayor - Equity & Diversity Commission Account Number Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 % Chg % Chg Supplies $ - $ 480 $ 1,200 $ 1,200 $ 1,200 $ 1,200 0.00% 0.00% Services 1,886 250 2,030 2,000 2,000 2,000 0.00% 0.00% Expenditure Total $ 1,886 $ 730 $ 3,230 $ 3,200 $ 3,200 $ 3,200 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include program costs including grants, among others. Mayor - Equity & Diversity Commission Account Number Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 000.03.513.203.31.00 Supplies - Office & Operating $ $ 480 $ 1,200 $ 1,200 $ 1,200 $ 1,200 Total Supplies 480 1,200 1,200 1,200 1,200 000.03.513.203.49.00 Misc - Equity & Diversity Commission program costs including rants 1,886 250 2,030 2,000 2,000 2,000 Total Services 1,886 250 2,030 2,000 2,000 2,000 Total Supplies, Services and Other $ 1,886 $ 730 $ 3,230 1 $ 3,200 $ 3,200 $ 3,200 75 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Arts Commission FUND NUMBER: 000 POSITION: City Administrator Description The mission of the Tukwila Arts Commission is to promote all artistic and cultural activities within the City for the ultimate enjoyment of visual and performing arts by our residents, businesses, and visitors. Expenditure Summary Mayor -Arts Commission Expenditure Detail - Supplies, Services, and Other Supplies include office supplies and small tools. Services include advertising, grants, repair & maintenance of art work, memberships, and registrations, among others. Mayon'- Arts Commission Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 1,526 $ 6,108 $ 12,709 $ 9,035 $ 9,035 $ 9,035 0.00% 0.00% Services 11,298 16,977 13,885 16,965 16,965 16,965 0.00% 0.00% Expenditure Total $ 12,824 $ 23,086 $ 26,594 $ 26,000 $ 26,000 $ 26,000 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies include office supplies and small tools. Services include advertising, grants, repair & maintenance of art work, memberships, and registrations, among others. Mayon'- Arts Commission 76 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000. 03.573.200.31 . 00 Supplies - Office & Operating $ 1,526 $ 617 $ 3,431 $ 1,000 $ 1,000 $ 1,000 000.03.573.200.31.01 Supplies - Banner - 127 3,103 3,100 8,035 8,035 000.03.573.900.31.01 Supplies - Centennial Celebration 60 - - - - 000.03.573.200.35.00 Small Tools - Instruments - 5,364 6,175 4,935 - - Total Supplies 1,526 6,169 12,709 9,035 9,035 9,035 000.03.573.200.41.01 Prof Secs - Rainier Symphony 7,000 7,000 7,000 7,000 7,000 7,000 000.03.573.200.41.03 Prof Secs - Cultural Education Grant support for All Nations Cup performances 2,000 6,395 1,873 5,000 5,000 5,000 000.03.573.200.44.00 Advertising - Tukwila Days, All Nations 348 - 51 450 450 450 Cup, Recycled Art Show & Rotating Art Exhibit 000.03.573.200.45.00 Rental - Equipment rentals for art shows - 500 500 - - (Tukwila Days and Recycled Art Show) 000.03.573.200.48.00 R &M - Care of artwork - - 2,500 2,500 2,500 2,500 000.03.573.200.49.00 Misc - Memberships, training and 1,950 3,582 1,961 1,515 2,015 2,015 workshops Total Services 11,298 16,977 13,885 16,965 16,965 16,965 Total Supplies, Services and Other $ 12,824 $ 23,146 1 $ 26,594 1 $ 26,000 $ 26,000 $ 26,000 76 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Parks Commission FUND NUMBER: 000 POSITION: City Administrator Description The Parks Commission's foremost responsibility is to advise the Administration and City Council about recreation services and park - related issues, such as land acquisition, development, expansion, and operation. The Parks Commission typically reviews proposed fees and charges and hosts meetings for neighbors of proposed parks. Expenditure Summary Mayor;- Parks Commission Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include memberships, registrations, among others. Mayo -Parks Commission Account Number Actual 2015 Projected 2016 Budget 2018 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 2,050 $ 3,269 $ 1,800 $ 1,688 $ 1,688 $ 1,688 0.00% 0.00% Services 1,741 1,215 1,820 2,000 2,000 2,000 0.00% 0.00% Expenditure Total $ 3,790 $ 4,484 $ 3,620 $ 3,688 $ 3,688 $ 3,688 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include memberships, registrations, among others. Mayo -Parks Commission Account Number Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 000.03.576.800.31.00 Supplies - Office & Operating $ 2,050 $ 3,269 $ 1,800 $ 1,688 $ 1,688 $ 1,688 Total Supplies 2,050 3,269 1,800 1,688 1,688 1,688 000.03.576.800.49.00 Misc - Memberships, training and workshops 1,741 1,215 1,820 2,000 2,000 2,000 Total Services 1,741 1,215 1 1,820 2,000 2,000 2,000 Total Supplies, Services and Other $ 3,790 $ 4,484 1 $ 3,620 $ 3,688 $ 3,688 $ 3,688 77 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Library Advisory Board FUND NUMBER: 000 POSITION: City Administrator Description The Library Advisory Board meets monthly on library issues and serves in an advisory role to the City Council. Board members continually work for better library services for the citizens of Tukwila. Expenditure Summary Mayor - Library Advisory Board Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Mayor - Library Advisory Board Account Number Actual Projected Budget 2016 -17 2017 -18 Expenditures By Type 2014 2015 2016 2016 2017 2018 %Chg %Chg Supplies $ 3,251 $ 3,706 $ 5,355 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% Services - 849 - - - - 5,000 Expenditure Total $ 3,251 $ 4,555 $ 5,355 1 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Mayor - Library Advisory Board Account Number Actual 2014 2015 Projected 2016 ' 2016 Budget 2017 2018 000.03.572.210.31.00 Supplies - Office & Operating $ 3,251 $ 3,706 $ 5,355 $ 5,000 $ 5,000 $ 5,000 Total Supplies 3,251 3,706 5,355 5,000 5,000 5,000 000.03.572.210.41.00 Traeel - Parking, mileage - 849 - - - - Total Services - 849 - - Total Supplies, Services and Other $ 3,251 $ 4,555 1 $ 5,355 $ 5,000 $ 5,000 $ 5,000 i DEPARTMENT: Mayor (03) DIVISION: City Clerk FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Christy O'Flaherty POSITION: City Clerk Description The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal service functions as the official records depository and archivist for the City. This office manages the retention and retrieval of all official City records, oversees administration of City Council meetings, including agenda coordination and development and preparation of the official minutes. Other responsibilities include oversight of the imaging system, automating legislative history, public records requests, providing reception and telephone answering services for the City, recording contracts and agreements, issuing pet licenses, and providing notary services. City Clerk staff also participate in local, state, and international associations relative to their positions. Expenditure Summary Mayor - City Clerk Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 % Chg Salaries & Wages $ 354,714 $ 360,324 $ 364,883 $ 367,692 $ 371,475 $ 378,905 1.03% 2.00% Personnel Benefits 136,336 145,320 157,401 155,854 167,191 176,342 7.27% 5.47% Supplies 9,207 10,549 12,006 10,308 12,308 12,308 19.40% 0.00% Services 102,753 93,268 168,042 161,060 174,220 174,220 8.17% 0.00% Capital Outlays 22,619 - 56,700 - - 0.00% 0.00% Expenditure Total $ 625,629 $ 609,461 $ 759,032 1 $ 694,914 $ 725,194 $ 741,775 4.36% 2.29% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office " - City Clerk Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits City Clerk 1 1 $ 101,598 $ 36,966 1 $ 103,630 $ 38,785 Deputy City Clerk 1 1 78,145 23,767 1 79,708 24,802 Admin Support Technician 1 1 58,370 35,425 1 59,537 37,585 Admin Support Coordinator 1 2 1 2 133,362 71,032 1 2 136,030 75,169 Department Total 1 5 1 5 1 $ 371,475 $ 167,191 1 5 1 $ 378,905 $ 176,342 79 Expenditure Detail - Supplies, Services, and Other Supplies include office and operating supplies. Services include City -wide advertising, postage, security for records center, memberships, and registrations, among others. Mayor - City Clerk i c Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.514.300.31.00 Supplies - Office & Operating all stations $ 9,207 $ 10,549 $ 12,006 $ 10,308 $ 12,308 $ 12,308 000.03.514.300.31.90 Supplies - Central - - - - - - Total Supplies 9,207 10,549 12,006 10,308 12,308 12,308 000.03.514.300.41.00 Prof Secs - 2,042 4,068 4,746 6,000 6,000 6,000 000.03.514.300.42.00 Communication - Security Alarm for 605 575 589 600 600 600 Records Ctr 000.03.514.300.42.02 Postage - City -wide postage 58,142 47,971 62,437 72,000 72,000 72,000 000.03.514.300.43.00 Travel - Travel to WMCA, IIMC, ARMA 3,522 2,851 6,456 5,500 5,500 5,500 conf. , CIVIC & MMC and laser fiche tmgs 000.03.514.300.44.00 Advertising - City -wide advertising - public 6,298 7,477 9,177 12,300 12,300 12,300 hearings, call for bids, RFP /RFQs, auctions 000.03.514.300.45.00 Rental - Postage meter lease - 7,651 7,656 6,975 10,100 10,100 10,100 software /hardware upgrades 000.03.514.300.48.00 R &M - Copiers, laser fiche, agenda 7,837 8,221 27,576 12,000 24,710 24,710 management program 000.03.514.300.49.00 Misc - Memberships /Training - WMCA, 3,520 2,183 16,271 6,200 6,200 6,200 IIMC, ARMA, King County Clerks 000.03.514.300.49.01 Printing - Business cards - - 100 100 100 100 000.03.514.300.49.02 Microfilming, Imaging - City -wide 8,006 6,881 28,804 31,529 31,529 31,529 microfilming, records purging, digitization of microfilmed docs 000.03.514.300.49,04 Recorded Documents - City -wide recording 4,300 4,300 4,300 4,300 4,300 4,300 of documents 000.03.514.300.49.08 Credit Card Fees - PPI credit card fees 830 1,085 612 431 881 881 Total Services 102,753 93,268 168,042 161,060 174,220 174,220 000.03.514.300.64.00 Capital - Laserfische upgrades 22,619 - 56,700 - - - Total Other 22,619 - 56,700 - - - Total Supplies, Services and Other $ 134,579 $ 103,817 $ 236,748 $ 171,368 $ 186,528 $ 186,528 i c DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Derek Speck DIVISION: Economic Development FUND NUMBER: 000 POSITION: Econ. Dev. Administrator Description The Economic Development division of the Mayor's Office leads the City's business retention attraction and marketing efforts, facilitates commercial real estate development, and serves as a general liaison to the business community. The Division manages real estate related projects, urban renewal, tourism and marketing. Expenditure Summary Mayor - Economic Development Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017-18 %Chg Salaries &Wages $ $ 336,749 $ 317,651 $ 337,907 $ 254,452 $ 259,393 -24.70% 1.94% Personnel Benefits 92,536 85,555 95,141 69,370 72,179 -27.09% 4.05% Supplies 527 438 2,665 4,658 1,000 1,000 -78.53% 0.00% Services 35,221 22,779 72,362 108,750 48,750 48,750 -55.117% 0.00% Expenditure Total $ 35,749 $ 452,501 $ 478,233 $ 546,456 $ 373,572 $ 381,322 - 31.64% 2.07% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - Economic Development Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Economic Development Admin 1 1 $ 142,199 $ 35,626 1 $ 145,043 $ 36,957 Project Development Manager 1 0 - - 0 - - Economic Dev. Liaison 1 104,822 33,175 1 106,919 34,653 Extra Labor 7,431 569 7,431 569 IDepartment Total 2 2 $ 254,452 $ 69,370 2 $ 259,393 $ 72,179 R1 Expenditure Detail - Supplies, Services, and Other Supplies include office and operating supplies. Services include marketing, advertising, memberships and registrations, among others. Mayor- Economic Development N Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.558.700.31.00 Supplies -Office and Operating $ 527 $ 438 $ 2,665 $ 4,658 $ 1,000 $ 1,000 Total Supplies 527 438 2,665 4,658 1,000 1,000 000.03.558.700.41.00 Prof Secs - Economic Development Plan 21,437 5,500 46,100 82,500 16,000 16,000 Initiative, SKCEDI: Small Business Development Center, Southside Alliance, Southcenter Marketing Partnership, Chamber of Commerce, Misc Prof Svcs 000.03.558.700.43.00 Travel - Meals, mileage, and training 565 4,747 4,262 6,250 6,000 6,000 000.03.558.700.44.00 Advertising - Marketing info and materials 460 346 2,000 2,000 2,000 2,000 000.03.558.700.49.00 Misc - EDC of Seattle /King County, 12,759 12,185 20,000 18,000 24,750 24,750 website improvements, NW Properties website, Tuk Int'I Blvd Total Services 35,221 22,779 72,362 108,750 48,750 48,750 Total Supplies, Services and Other $ 35,749 $ 23,216 $ 75,027 $ 113,408 $ 49,750 $ 49,750 N DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Rachel Bianchi DIVISION: Communications FUND NUMBER: 000 POSITION: Comm. & Gov't Rel. Mgr. Description The Communications Division in the Mayor's Office is responsible for ensuring accurate, timely and effective communications with Tukwila's residents, businesses, visitors and employees, as well as the media. The Communications Division supports every City department to inform stakeholders of key issues and events, and to help find and tell the great stories within the City of Tukwila. Serving a diverse community, the Division ensures a broad use of communication methods and encourages two-way communications and feedback, with the goal of encouraging a true conversation within our community. Expenditure Summary Mayor - Communications Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg Salaries &Wages $ 166,955 $ 238,793 $ 238,142 $ 242,459 $ 364,390 $ 371,584 50.29% 1.97% Personnel Benefits 59,299 90,969 98,846 97,891 144,782 152,291 47.90% 5.19% Supplies 9,579 21,725 13,378 14,500 14,500 14,500 0.00% 0.00% Services 53,927 72,765 67,374 70,500 105,000 105,000 48.94% 0.00% Expenditure Total $ 289,759 $ 424,253 1 $ 417,740 1 $ 425,350 $ 628,671 $ 643,376 1 47.80% 2.34% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - Communications Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Comm Program Manager 1 1 $ 115,255 $ 46,678 1 $ 117,560 $ 49,167 Community Engagement Manager 1 1 110,076 38,752 1 112,278 40,615 Admin Support Coordinator- Comm 2 2 134,413 58,997 2 137,101 62,155 Extra Labor 4,645 355 4,645 355 De pa rtm e nt Tota 1 4 4 $ 364,390 $ 144,782 4 $ 371,584 $ 152,291 MW Expenditure Detail - Supplies, Services, and Other Professional services and contracts in the Communication division include travel, advertising, equipment replacement and O &M charges, membership, and registrations, among others. Mayor - Communication i, Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.03.518.110.31.00 Supplies - Office & Operating $ 8,238 $ 9,038 $ 8,681 $ 9,000 $ 9,000 $ 9,000 000.03.518.110.35.00 Small Tools & Minor Equipment - Video 1,341 12,687 4,697 5,500 5,500 5,500 equipment, etc Total Supplies 9,579 21,725 13,378 14,500 14,500 14,500 000.03.518.110.41.00 Prof S\,cs - Website assistance 26,152 35,032 2,500 2,500 35,000 35,000 000.03.518.110.42.00 Communication - Postage, translation, 1,924 5,922 35,000 40,000 40,000 40,000 banners, etc 000.03.518.110.43.00 Trasel - Mileage, parking, other tra\.el for 1,774 3,432 3,259 2,000 4,000 4,000 esents 000.03.518.110.44.00 Advertising - Tukwila Reporter - - 5,000 5,000 5,000 5,000 000.03.518.110.45.00 Rental - Video equipment 2,302 3,916 3,965 4,000 4,000 4,000 000.03.518.110.48.00 R &M - Misc equipment as needed 4,457 - 2,000 2,000 2,000 2,000 000.03.518.110.49.00 Misc - Memberships, training and 17,318 18,745 5,000 5,000 5,000 5,000 workshops 000.03.518.110.49.01 Misc - Memberships, dues and - 125 2,650 1,500 8,000 8,000 subscriptions 000.03.518.110.49.03 Misc - Printing and Binding 5,442 6,000 6,500 - - 000.03.518.110.49.05 Misc - Registrations - 150 2,000 2,000 2,000 2,000 Total Services 53,927 72,765 67,374 70,500 105,000 105,000 Total Supplies, Services and Other $ 63,506 $ 94,490 $ 80,752 $ 85,000 $ 119,500 $ 119,500 i, DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Rachel Turpin DIVISION: Attorney FUND NUMBER: 000 POSITION: Contract City Attorney Description The mission and primary function of the City Attorney's Office is to provide legal advice and counsel to the City Administration and City Council, to prosecute persons cited into Tukwila Municipal Court, to defend the City against claims and suits, and to approve contracts as to legal form. Expenditure Summary Mavor - Attornev (Contracted) Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 % Chg Salaries & Wages $ 3,261 $ 2,358 $ 1,302 $ $ 4,645 $ 4,645 $ 3,830 0.00% Personnel Benefits 405 210 201 5,527 455 455 6,000 0,00% Supplies 4,193 5,527 3,830 3,100 6,000 6,000 93.55% 0.00% Services 508,049 583,345 595,482 775,318 705,500 721,730 -9.01% 2.30% Expenditure Total $ 515,908 $ 591,440 $ 600,814 1 $ 778,418 $ 716,600 $ 732,830 -7.94% 2.26% Expenditure Detail - Supplies, Services, and Other Supplies include office supplies. Services include instructor fees, travel, equipment replacement and O &M charges, membership, and registrations, among others. Mayor - Attornev (Contracted) i Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.06.515.300.31.00 Supplies - Office $ 4,193 $ 5,527 $ 3,830 $ 3,100 $ 6,000 $ 6,000 Total Supplies 4,193 5,527 3,830 3,100 6,000 6,000 000.06.515.300.41.00 Prof Svcs - Public Records Request 2,030 27,651 77,649 92,000 10,000 10,000 initiative, courier and other services 000.06.515.300.41.01 Prof Svcs - Contracted attomey services 318,907 324,210 263,185 350,406 361,000 371,830 000.06.515.300.41.02 Prof Svcs - Prosecution services 119,603 150,876 133,689 121,412 180,000 185,400 000.06.515.300.41.03 Prof Svcs -Special matters 67,622 80,551 116,459 205,000 150,000 150,000 000.06.515.300.42.00 Communication - - - 2,000 - - 000.06.515.300.45.00 Rental - Water cooler rental 2,100 2,100 2,100 2,100 000.06.515.300.48.00 R &M - Copier maintenance and repairs - - 1,400 1,400 1,400 1,400 000.06.515.300.49.00 Misc - Printing of specialized forms and (113) 57 999 1,000 1,000 1,000 other misc. expenses Total Services 508,049 583,345 595,482 775,318 705,500 721,730 Total Supplies, Services and Other $ 512,242 $ 588,872 $ 599,312 $ 778,418 $ 711,500 $ 727,730 i This page left intentionally blank. :.