HomeMy WebLinkAboutCOW 2016-10-10 COMPLETE AGENDA PACKETTukwila City Council Agenda
• ❖ COMMITTEE OF THE WHOLE ❖
Allan Ekberg, Mayor Counci /members: • :- Dennis Robertson • :- Verna Seal
David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn
Joe Duffie, Council President • :- Kate Kruller • :- Thomas McLeod
Monday, October 10, 2016; 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. CITIZEN
At this time, you are invited to comment on items not included on this agenda
COMMENT
(please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
3. SPECIAL ISSUES
a. A resolution adopting a construction and land use fee schedule.
Pg.i
b. A resolution adopting a rental housing licensing fee schedule.
Pg. 21
c. An Interlocal Agreement with the South King County Fire Training
Pg.29
Consortium.
d. Lodging tax:
Pg. 51
(1) Lodging tax approval process.
(2) Permitted uses of lodging tax funds.
e. 2017 -2018 Budget Review:
(1) Lodging Tax Fund
Pg.65
(2) Department of Community Development
Pg.77
(3) Municipal Court
Pg.103
(4) Public Works (000.13) and Equipment Rental (Fleet 501 Fund)
Pg. 117
(5) Police Department
Pg.151
(6) Drug Seizure Fund
Pg.177
(7) Fire Department
Pg.183
(8) Public Safety Plan Fund and City Facilities Fund
Pg.209
4. REPORTS
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
5. MISCELLANEOUS
6. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped (available at www.tukwilawa.gov)
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes.
The Council appreciates hearing from citizens but may not be able to take immediate action on comments
received until they are referred to a Committee or discussed under New Business.
CITIZEN COMMENTS
At each Council meeting, citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes.
SPECIAL MEETINGS /EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
COUNCIL AGENDA SYNOPSIS
I nilials
Meefiq Dale
Prepared by
mwi's
�til. review
C Y ,
10/10/16
NG
Z Resolution
Mt g Dale 10117116
❑ Ordinance
Mtg Dale
10/17/16
NG
❑ Other
Mtg Dale
7
SPONSOR'S The revised development review fee schedule reflects annual increases in the costs of
SUM,%IAIZY providing permit review services. A reduced fee is proposed for temporary sign permits. A
convenience fee is proposed to cover the cost of credit card processing.
Ri,'Ivii,;WID iiy ❑ cow mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: 9/26/16 commi,r= CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Department of Community Development
Comm" "IT!"", Unanimous Approval; Forward to Committee of the Whole & Consent
COST IMPACT / FUND SOURCE
ExIIHINDITUIU;1 REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
W,
1 R1 i! WIN 6 F-11% tx Z
ITEM NO.
3.A.
S"T "AFF SPONSOR: NORA GIERLOFF
I 01UG, INA], AGENDA DATE: 10/10/16
AGj.�"NDA ITEM TiTj,i; Updating the Development Fee Schedule for 2017 and 2018
CATEGORY Z Dismssion
Mtg Date 10110116
E] Motioly
Mtg Date
Z Resolution
Mt g Dale 10117116
❑ Ordinance
Mtg Dale
❑ BidAivard
MI g Date
[:]1-'ub1kHearin
,g
MIS Date
❑ Other
Mtg Dale
SPONSOR ❑ Cou&-il [:] Mqyor ❑ HR Z DCD [:]Finance O.Fire E]TS [:]P&R E]Police EIPWI
SPONSOR'S The revised development review fee schedule reflects annual increases in the costs of
SUM,%IAIZY providing permit review services. A reduced fee is proposed for temporary sign permits. A
convenience fee is proposed to cover the cost of credit card processing.
Ri,'Ivii,;WID iiy ❑ cow mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: 9/26/16 commi,r= CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Department of Community Development
Comm" "IT!"", Unanimous Approval; Forward to Committee of the Whole & Consent
COST IMPACT / FUND SOURCE
ExIIHINDITUIU;1 REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 9/19/16
Resolution in Draft Form (Resolution updated after CAP, shown in shaded text)
Minutes from the Community Affairs and Parks Committee meeting of 9/26/16
10/17/16
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Affairs and Parks Committee
FROM: Jack Pace, DCD Director
BY: Nora Gierloff, Deputy DCD Director
CC: Mayor Ekberg
DATE: September 19, 2016
SUBJECT: Updated DCD and PW Permit Fees
ISSUE
Should Tukwila increase its land use permit fees and hourly inspection rates to reflect increased
costs to provide development review services?
BACKGROUND
Salaries for represented employees will increase in 2017 by 90% of the increase in CPI—W
(June) 2015-16. The CPI-W for that period is 2% and benefit costs have increased by an even
higher percentage.
The City's costs for processing credit card payment for permit applications have been increasing
steadily to a projected $25,000 in 2016. This is expected to sharply increase over the next few
years as we begin to allow online permit applications.
DISCUSSION
Staff is suggesting that the flat land use fees increase at the rate of the City's labor and benefit
costs. Some other permit fees are based on the valuation of the work which itself reflects
inflation so no adjustment is needed for them.
A reduced fee is proposed for temporary sign permits. We have heard that the current fee is a
barrier to small businesses in complying with the sign code. We have examined our processing
of these permits and a reduction is justified and hopefully will increase compliance rates.
The Finance and Technology Services Departments have reviewed the issue of passing
through credit card fees as a surcharge to the applicant. They have decided to start with a 3%
convenience fee and evaluate after the first year.
FINANCIAL IMPACT
The proposed fee increases will keep pace with the City's costs to provide these necessary
services.
RECOMMENDATION
The Council is being asked to approve the resolution and consider this item at the October 10
2016 Committee of the Whole meeting and subsequent October 17 Regular Meeting Consent
agenda.
ATTACHMENT
Draft Building /Electrical /Plumbing /Mechanical Permit Fee Resolution
3
El
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING RESOLUTION NO. 1867,
AND ADOPTING A CONSOLIDATED PERMIT FEE SCHEDULE.
WHEREAS, the City Council adopted Resolution No. 1867 in 2015, establishing the
City's current consolidated construction fee schedule; and
WHEREAS, the City intends to update permit fees on an annual basis, with any
increases tied to growth in City expenses for providing permit services; and
WHEREAS, the City Council wishes to recover a portion of the City's costs for
review and processing of permit applications; and
WHEREAS, the City has adopted a biennial budget process; and
WHEREAS, the City's primary cost for permit processing is employee salaries and
benefits-, and
WHEREAS, the Seattle Consumer Price Index (CPI-W) was 2% for the June 2015-
2016 period-, and
WHEREAS, the cost for employee benefits has risen by an even larger percentage;
and
WHEREAS, increasing the flat fee for permits by 2% will enable revenues to track
with City costs; and
WHEREAS, as more permit applicants are paying by credit card, the surcharge on
these transactions has become a significant budget impact; and
WHEREAS, the City intends to pass this convenience fee through to the permit
applicants; and
WHEREAS, the City will evaluate its surcharge procedures after a one year trial
period;
W:\Word Processing\Resolutions\Consolidated permit fee schedule 2017-2018 9-27-16
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Repealer. Resolution No. 1867 is hereby repealed, effective January
1, 2017.
Section 2. For 2017 and 2018, the Technology Fee shall be set at 5% of the
applicable permit fee.
Section 3. Public Works fees will be charged according to the following schedule:
PUBLIC WORKS FEE SCHEDULE
PERMIT DESCRIPTION
FEE
Type A (Short-Term Non-profit)
$ 50.00 +Technology Fee
Type B (Short-Term Profit)
$100.00 + Technology Fee
Type C
$250.00 application base fee, Technology Fee, plus
(infrastructure and Grading on Private Property
four components based on construction value:
and City Right-of-Way and Disturbance of City
1 ) Plan Review
Right-of-Way)
2) Construction Inspection
3) Pavement Mitigation
4) Grading Plan Review
See Public Works Bulletin Al for fee schedule.
Type D (Long-Term)
$100.00 + Technology Fee
Type E (Potential Disturbance of
$100,00 + Technology Fee
Cit y Right-of-Wa y)
Type F (Blanket Permits)
$250.00 processing fee, plus $5,000.00 cash deposit,
withdraw $100.00 per instance for inspection
Franchise — Telecommunications
$5,000.00 administrative fee
Franchise — Cable
$5,000.00 plus 5% of total revenue
Street Vacation
$1,200.00
Latecomer's Agreements
$500.00 processing fee, plus 17% administrative fee,
plus $500.00 segregation fee
Flood Zone Control Permit
$50.00 + Technology Fee
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0
Section 4. Land use permit and processing fees will be charged according to the
following schedule:
LAND USE FEE SCHEDULE
All peer review fees will be passed through to the applicant per TIVIC Section 18.50.200.
Plus
2015 2016 2017 2018 Hearing Plus
Decision Type Fees Fees Fee Fee Examiner Technology
Fees Fee (TF)
Type 1, 2 and 4 Decisions
$594
$602
$614
j626
SEPA MDNS Appeal
Temporary
$5-94
$682
$614
$ 26
14-1
Appeal of Sign Code Decision
+ TF
$594
$602
J61 4
J626
$253
258
Impact Fee Appeals:
+ TF
Special Event
Fire
$594
$602
$614
$626
+ TF
Pole/Banner Annual Renewal
Parks
$513
$594
$602
$614
626
+ TF
Transportation
$594
$&Q
$614
$626
Permanent
$243
$248
$253
$258
+ TF
Temporary
$-406
$40
14-1
+ TF
Pole/Banner Initial Application
$243
$248
$253
258
+ TF
Special Event
$496
$110
$112
+ TF
Pole/Banner Annual Renewal
$513
W
$55
$56
+ TF
New Billboard
$594
$602
$614
$626
+ TF
Master Sign Program—Admin
$2,173
$2-,2 6
$2,260
12 �306
+ TF
Master Sign Program—BAR
$3,479
$-3,549
13_620
$3,692
+ TF
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Page 3 of 13
Administrative Parking Variance
$594 $6Q
$614
�q26
Plus
+ TF
Public Hearing
2015 2016
2017
2018
Hearing
Plus
Decision Type
Fees Fees
Fee
Fee
Examiner
Technology
Minor Modification
$&22 $6-a5
$648
$661
Fees
Fee (TF)
Parking Standard for use not specified
$5-94
$603
$615
TUC Zone, Modifications
+ TF
associated short plat
Modification to TUC Corridor Standards
$594 $6Q
$614
$626
Residential Parking Reduction
+ TF
(TMC Section 18. 28.130. C)
$626
+HE
+ TF
(TMC Section 18.56.065)
Modification to TUC Open Space Regulations
$5-94 $&G2
$614
$626
Shared, covenant, Complementary Parking
+ TF
$614
$626
+ TF
Reduction (TMC Section 18.56.070)
Transit Reduction to Parking Requirements
$5-94 $6-02
$614
$626
Parking Lot Restriping
+ TF
$614
$626
+ TF
(TMC Section 18,56.120)
Administrative Parking Variance
$594 $6Q
$614
�q26
+ TF
Public Hearing
$4,006 $4,086
$4,168
14_2_51
+ TF
Parking Variance
$9B8
$1,008
$1,028
+HE
+ TF
Minor Modification
$&22 $6-a5
$648
$661
+ TF
Administrative Parking Variance
$594 $6Q
$614
�q26
+ TF
(Type 2—TMC Section 18.56.140)
Parking Variance
$9B8
$1,008
$1,028
+HE
+ TF
(Type 3—TMC Section 18.56.140)
Parking Standard for use not specified
$5-94
$603
$615
+ TF
associated short plat
Residential Parking Reduction
$517-94 $6Q
$614
$626
+HE
+ TF
(TMC Section 18.56.065)
Shared, covenant, Complementary Parking
$5-94 $6Q
$614
$626
+ TF
Reduction (TMC Section 18.56.070)
Parking Lot Restriping
$5-94 $602
$614
$626
+ TF
(TMC Section 18,56.120)
vxxmmrd permit fee schedule an17-2o1ao-2r-16
Page 4 of 13
(TMC Section 18. 72)
Environmentally Sensitive Areas Deviation,
$1,495 $1,525
$1,556
$1,587
+ TF
Buffer Reduction (TMC Chapter 18.45)
Reduced fee for LDR homeowners, no
$55-94 $6-02
$614
$626
associated short plat
Reasonable Use Exception
$2,991 $3,050
$3,111
$3,173
+HE
+ TF
(TMC Section 18.45.180)
Exception from Single Family Design Standard
$519-� $6Q
$614
$626
+ TF
(TMC Section 18.50.050)
Special Permission Cargo Container
$594 $692
$614
$626
+ TF
(TMC Section 18.50.060)
Landscape Perimeter Averaging
$594 $6Q
$614
$626
+ TF
(TMC Section 18.52.060)
1
Tree and Landscape Modification Permit and
$4-97
$109
�1 11
+ TF
Exceptions (TMC Chapter 18.54)
vxxmmrd permit fee schedule an17-2o1ao-2r-16
Page 4 of 13
Plus
2015 2016 2017 2018 Hearing Plus
Decision Type Fees Fees Fee Fee Examiner Technology
Fees Fee (TF)
Boundary Line Adjustment
(TMC Chapter 17.08)
$1;677 $1,718
$1,744
$1,779
$2,173 $2,216
+ TF
12_306
Lot Consolidation
(TMC Chapter 17.08
$622 $635
648
661
$5,187
+ TF
Short Plat (2-4 lots)
(TMC Chapter 17.12)
$3;817 $3,893
$3,971
$4,050
614
+ TF
614
Short Plat (5 -9 lots)
(TMC Chapter 17.12)
$¢,344 $4;431
$4,520
$4,610
$2,573
+ TF
+ TF
Subdivision:
Preliminary Plat (10+ lots) $4;986 $5;835 $5,187 $5,290 + HE + TF
(TMC Section 17.14.020)
Final Plat (10+ lots) $2991 $3;058 $3,111 $3,173
(TMC Section 17. 12.030)
+ TF
Binding Site Improvement Plan $3;817 $3;893 $3,971 $4,050 + TF
(TMC Chapter 17.16)
Planned Residential Development:
$1;7-09 $1;743
Administrative (TMC Section 18.46. 110)
$2,173 $2,216
$2,260
12_306
+ TF
+ TF
Public Hearing (TMC Section 18.46. 110)
$4,986 $5,035
$5,187
J5_2 9 0
+ TF
Minor Modification (TMC Section 18.46.130)
$591 $682
614
626
614
+ TF
Major Modification (TMC Section 18.46.130)
$2;425 $2;43
$2,522
$2,573
+ TF
Minor (Type 1) $591 $692 614 J626 + TF
Administrative (Type 2) $1,7-7 $45-740 $1,744 $1,779 + TF
Major or Height Waiver (Type 3) $3;352 $3;419 $3,487 $3,557 + HE + TF
Checklist
$1;7-09 $1;743
$1,778
IL813
+ TF
SEPA EIS
$2;991 $3;058
$3,111
J3 173
+ TF
SEPA Planned Action
$5 -94 $682
614
626
+ TF
SEPA Addendum
$594 $682
614
626
+ TF
SEPA Exemption Letter
$348 $355
362
369
+ TF
Sensitive Area Master Plan Overlay
$4.,986 $5,885
$5,187
$5,290
+ TF
(TMC 18.45.160)
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Page 5 of 13
n
i!%i
Plus
2015 2010 2017 2018
|
Decision Type | Fees feuu | F�� | Fee | Examiner | Teohnomgy |
| | Famo | Foe�R |
Substantial Development Permit: (TMC Chapter 18.44)
Permit Exemption Letter, Shoreline
$243 $248
$253
$258
+ TF
(TMC Section 18.64.020)
Conditional Use Permit, Shoreline
(TMC 1&44050)
$3,879 $3,957
$4,036
$4,117
+ HE
+ TF
Shoreline Tree Permit
(TMC Chapter 18.44)
$4� $447
$109
$111
+ TF
Shoreline Environment Redesignation
$2,991 $3,050
$3,111
$3,173
+ TF
vvmYum permit fee schedule uO1r-2O1ay-27-1s
Page 6 of 13
(TMC Section 18.64.020)
Unclassified Use Permit
$4,986
$5,085
$5,187
$5,290
+ TF
(TMC Chapter 18.66)
TSO Special Permission Use
$1,008
$1,028
+ HE
+ TF
(TMC Section 18.41.060)
Comprehensive Plan Amendment
$3,988
$4,068
$4,149
14__232
+ TF
Zoning Code Text Amendment
$4,533
$4,624
$4,716
$4,811
+ TF
midellih, erv! es, and Charges,',"
Development Agreement
$1,994
$2,034
$2,075
j?_1 16
+ TF
Code Interpretation (TMC Section 18.90.010)
$349
$31-7-5
$362
�aQ9
+ TF
Zoning Verification Letter
$349
$a55
$362
U69
+ TF
Legal Lot Verification
$5-1,9
$570
$581
$593
+ TF
Mailing Fee to Generate Labels, per project
$459
$4-&7
$476
$486
Public Notice Mailing Fee per address for each
$1
$1
$1
$1
mailing
vvmYum permit fee schedule uO1r-2O1ay-27-1s
Page 6 of 13
Section 5. Building permit fees will be charged according to the following
schedule:
a . L'i I lliimaT�.�
Total Valuation
Building Permit Fees
$1 to $500
$65.00 $66.30 + Technology Fee
$501 to $2,000
$65.00 $66.30 for the first $500, plus $4.-30_14_.39 for each additional
$100, or fraction thereof, to and including $2,000, + Technology Fee
$2,001 to $25,000
iz 100 rn
,12_50 $132.09 for the first $2,000, plus $19.60 $19.99 for each
additional $1,000, or fraction thereof, to and including $25,000, +
Technology Fee
$25,001 to $50,000
$600.40-_1§12.41 for the first $25,000, plus $15.30 $15.61 for each
additional $1,000, or fraction thereof, to and including $50,000, +
Technology Fee
$50,001 to $100,000
$983,2.-5 $1,002.92 for the first $50,000, plus $10.69 $10.81 for each
additional $1,000, or fraction thereof, to and including $100,000, +
Technology Fee
$100,001 to $500,000
$1,11 -68 $1,541.83 for the first $100,000, plus $9-.59 _j8,.67 for each
additional $1,000, or fraction thereof, to and including $500,000, +
Technology Fee
$500,001 to $1,000,000
$4,906-.30-_$04.4�3 for the first $500,000, plus "$Z. 14 for each
additional $1,000, or fraction thereof, to and including $1,000,000, +
Technology Fee
$1,000,001 to $5,000,000
$8;4435- $8,612.12 for the first $1,000,000, plus $4-70_14.79 for each
additional $1,000, or fraction thereof, to and including $5,000,000, +
Technology Fee
$5,000,001 and up
Q''7 o- for the first $5,000.000, plus $4-.50_$4.59 for
each $1,000 or fraction thereof, + Technology Fee
A. Non-Structural Plan Review Fee. A non-structural plan review fee shall be
paid at the time of submitting plans and specifications for review. The non-structural
plan review fee shall be 65% of the calculated permit fee as set forth in the permit fee
schedule. The non-structural plan review fee specified herein is a separate fee from the
permit fee and is in addition to the permit fee.
B. Structural Plan Review Fee. Where a structural plan review is deemed
necessary, a structural plan review fee shall be charged. The structural plan review fee
shall be 35% of the calculated non-structural plan review fee.
WAWord Processing\Resolutions\Consolidated permit fee schedule 2017-2018 9-27-16
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M 21
Page 7 of 13
11
deferral of all or •r. rr of a required building permit fee feF a projeGt may be graRted
pFcMded the following GFiteFia are met:
a. The a. • r r r •. r must submit a teGhR'Gally r •r. • r • • ► r rr
a r • • • • • • • a r • Q r r u • • r • • � ► +
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MUR*Gipal Code.
r r r+ must • r+ at least 100 residential • ► r at least
r r • • dF.IA SOM rr r rr ur r_rr rr.
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in the Gase of default the property owner. ♦ r• • a but not limit . r
Imien against subjeGt property, letter Of Gredit and/or surety b
2. The Mayor may O► ►+ other r information r appFeving the +
r� • •r r • + ". MMINI, •+ ►+
NO IN IN
MWI •• rr r + + +u •. .• r r r u ++ ar r. .r• r • ��
• • • Owvv' interest • the a • to pFeteGt the pubhG welfare,
3. The buildiRg peFmit fee may be deferFed up to 24 months aft r issuanc;eef
the buildiR.g permit and must be paid befere the City will issue a GeFtiftate Of eGGUpan-Gy
for • + building.
4. interest shall be Gharged on the deferred bui4lPlg peFmit fee. The intere.
r shall be the same •+ stated ;Rterest rate • s r r Year Treasury r• on
• • r the • . . permit rr (OF Glosest r r • +e interest ► b.r
O rr O . • d r. r r ► . r and shall begin • . . .. ►. r 'suanGe of • + building p ., r•
W:\Word Processing\Resolutions\Consolidated permit fee schedule 2017-2018 9-27-16
of
12
► ==•►g 1111111REPYr.
Work (Total
WHO]...
UXAZ 0 rAZZMXMILILL-M-EM
..........
$32.x8 33.15 for issuance of each permit (base fee) + Technology
01 V-051
$250 or less
W.M 21 MW CrA r.
Work (Total
Mechanical Permit Fee
UXAZ 0 rAZZMXMILILL-M-EM
..........
$32.x8 33.15 for issuance of each permit (base fee) + Technology
01 V-051
$250 or less
.1-1
IL
w --w
_M
•
$501 to $1,000
$84.68- 86.29 for the first $500, plus $&.-70_18.87 for each $100 or
M N M; NQ 10
Section 6. Mechanical permit fees will be charged according to the following
schedule:
MECHANICAL PERMIT FEE SCHEDULE
Valuation of
Work (Total
Mechanical Permit Fee
Contract Amount)
$32.x8 33.15 for issuance of each permit (base fee) + Technology
Fee
$250 or less
$65.0)-_a66.30 + Technology Fee
$251 to $500
$65:88- 66.30 for first $250, plus JZ� 99 for each $100 or fraction
_
thereof, to and including $500, + Technology Fee
$501 to $1,000
$84.68- 86.29 for the first $500, plus $&.-70_18.87 for each $100 or
fraction thereof, to and including $1,000, + Technology Fee
$1,001 to $5,000
$128.1-0-_1130.66 for the first $1,000, plus $R-&5_$,2.84 for each $1,000
or fraction thereof, to and including $5,000, + Technology Fee
$5,001 to $50,000
$166. /� $170.03 for the first $5,000, plus $10.05 $10.25 for each
$1,000 or fraction thereof, to and including $50,000, + Technology Fee
$50,001 to $250,000
$639.2 -9 651.98 for the first $50,000, plus $8-40_$8.57 for each
$1,000 or fraction thereof, to and including $250,000, + Technology
Fee
$250,001 to $1,000,000
$2,319-.2-0 $2,365.58 for the first $250,000, plus "_$Z.55 for each
$1,000 or fraction thereof, to and including $1,000,000, + Technology
Fee
$1,000,001 and up
$7,86 9. _$8026.58 for the first $1,000,000, plus $6-.7-0_$6.83 for each
$1,000 or fraction thereof, + Technology Fee
WAWord Processing\Resolutions\Consolidated permit fee schedule 2017-2018 9-27-16
NG:bjs Page 9 of 13
13
Section 7. Plumbing permit fees will be charged according to the following
schedule:
Permit Issuance----Issuance of each permit (base fee)
i0--$13.15 + Technology Fee
Unit Fee Schedule (in addition to base fee above:
For one plumbing fixture (a fixture is a sink, toilet, bathtub, etc.)
$66:80- 66.30 + Technology Fee
For each additional fixture
$14.00-114.28 + Technology Fee
For each building sewer and each trailer park sewer
$224 -69- $25.30 + Technology Fee
Rain water system - per drain (inside building)
$14.00 $14.28 + Technology Fee
For each water heater and/or vent
$14.00-114.28 + Technology Fee
For each industrial waste pretreatment interceptor, including its
$28.00- $28.56 + Technology Fee
trap and vent, except for kitchen t pe grease interceptors
For each grease interceptor for commercial kitchens
$29.10- 29.68 + Technology Fee
For each repair or alteration of water piping and/or water treating
$ 1 4,00- $14.28 + Technology Fee
-equipment, each occurrence
For each repair or alteration of drainage or vent piping, each
$1400- $14.28 + Technology Fee
fixture
For each medical gas piping system serving one to five
$82. 08 -_ aq&64 + Technology Fee
inlets/outlets for a specific gas
For each additional medical gas inlets/outlets
$4-6-20_$16.52 + Technology Fee
For each lawn sprinkler system on any one (1) meter including
$29.1 C�- + Technology Fee
backflow protection devices therefor.
_J29.68
For atmospheric-type vacuum breakers not included in lawn
sprinkler backflow protection:
1 to 5 ........$14.00 + Technology Fee
Over 5.......$14.00 for first 5 plus $3.25 for each additional
+ Technology Fee
For each backflow protective device other than atmospheric type
vacuum breakers:
2-inch diameter and smaller ....... $29. 10 + Technology Fee
Over 2-inch diameter: ........ ....... $32.25 + Technology Fee
WAVVord Processing\Resolutions\Consolidated permit fee schedule 2017-2018 9-27-16
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14
Section 8. Fuel Gas Piping permit fees will be charged according to the following
schedule:
FUEL GAS PIPING PERMIT FEE SCHEDULE
Permit Issuance
For issuing each permit (base fee): ($0 if permit is in conjunction with
a plumbing permit for an appliance with both plumbing and gas
connection.)
$32.5D- $33.15 + Technology Fee
Unit Fee Schedule (in addition to item in subparagraph 74-.)
For each gas piping system of one to five outlets
$65.00 - $66.30 + Technology Fee
For each additional gas piping system outlet, per outlet
$14.0 0-_$14.28 + Technology Fee
Section 9. Electrical permit fees will be charged according to the following
schedule:
ELECTRICAL PERMIT FEE SCHEDULE
1. NEW SINGLE-FAMILY DWELLINGS
New single-family dwellings (including a garage)
$152.85 _1155.91 + Technology Fee
Garages, pools, spas and outbuildings
$81.90--l83.54 + Technology Fee
Low voltage systems
$59.955--_$61.05 + Technology Fee
2. SINGLE-FAMILY REMODEL AND SERVICE CHANGES
Service change or alteration—no added/altered circuits
$81.90- 183.54 + Technology Fee
Service change $81 -90 83.54 with added/altered circuits, plus
$81.90--$a3.54 + Technology Fee
$44-55 $12.00 for each added circuit (maximum permit fee
$452-.45 $156.00
Circuits added/altered without service change (includes up to
$5460 $55.69 + Technology Fee
5 circuits
Circuits $54-.60-$55.69 added/altered without service change
$54.4(4-_$55.69 + Technology Fee
(more than 5 circuits); $7.65 for each added circuit (maximum
permit fee $98-.7-0 110�0.00 + Technology Fee)
Meter/mast repair
$68.2-5-_J6�62 + Technology Fee
Low voltage systems
;61.05 + Technology Fee
WAWord Processing\Resolutions\Consolidated permit fee schedule 2017-2018 9-27-16
NG:bjs Page 11 of 13
15
3. MULTI-FAMILY AND COMMERCIAL (including low voltage)
Valuation of
$650)-_$56.30 + Technology Fee
Work (Total
Permit Fee
Contract Amount)
$86.25- $87.98 + Technology Fee
$250 or less
$65-00 _$66.30 + Technology Fee
thereof, to and including $1,000, + Technology Fee
• Each concession fee
$10. 9 �-1�02 + Technology Fee
• Each ride and _qenerator truck
fraction thereof, to and including $5,000, + Technology Fee
Inspections or plan review not specified elsewhere (one-half hour
$66.50 $67.83 hour
minimum). Safety inspections, plan revisions.
fraction thereof, to and including $50,000, + Technology Fee
$50,001 - $250,000
$979A5 $998.73 for the first $50,000 plus $12.90 $13.16 for each $1,000 or
fraction thereof, to and including $250,000, + Technology Fee
Disaster recovery emergency repair permit (residential structures
$20.00
or fraction thereof, to and including $1,000,000, + Technology Fee
Over $1,000,000
$1 0,440.7-G-_jjQ_6L49.51 plus 0.5% of cost over $1,000,000, + Technology Fee
4. MISCELLANEOUS ELECTRICAL PERMIT FEES
Temporary service (residential)
$650)-_$56.30 + Technology Fee
Temporary service/generators
$80.9 �-_J§2.52 + Technology Fee
Manufactured/mobile home parks and RV park sites, each service
$86.25- $87.98 + Technology Fee
and feeder
• Each concession fee
$10. 9 �-1�02 + Technology Fee
• Each ride and _qenerator truck
$10.8 )-111.02 + Technology ee
Inspections or plan review not specified elsewhere (one-half hour
$66.50 $67.83 hour
minimum). Safety inspections, plan revisions.
Adult family home inspection (paid at the time of scheduling the
$66.5) $67.83
Disaster recovery emergency repair permit (residential structures
$20.00
vv:\Wnrd permit fee schedule 2o17aO18S-2r-1s
NG:bjs Page 12 of 13
Section 10. Other inspections and fees will be charged according to the following
schedule:
OTHER INSPECTIONS AND FEES
Inspections outside of normal business hours (three hour minimum charge)
$100 -00 102.00 /hour
Re- inspection fee
$66.59 67.83 /hour
Inspection for which no fee is specifically indicated — investigations or safety
'1`66 511 67.83 /hour
inspections
Additional plan review required by changes, additions, or revisions to approved
$66.59 $67.83 /hour
plans (minimum charge one -half hour)
Work commencing before permit issuance shall be subject to an investigation fee
100% of the permit fee
equal to 100% of the permit fee.
Plan review fee — Mechanical, Plumbing, Fuel Gas Piping and Electrical: The fee
for review shall be 25% of the total calculated permit fee. The plan review fee is a
separate fee from the permit fee and is required when plans are required in order
to document compliance with the code.
Work covered without inspection or work not ready at the time of inspection may
be charged a re-inspection fee of $66.50.
Expired permit final – includes two inspections
$133.00
Expired permit final – each additional inspection
$66.58 67.83
Minor residential remodel plan review and permit (projects up to $20,000)
$20.00
Section 11. Credit Card Surcharge. If payment is made by credit card, a
processing fee of 3% will be added to the total order. No proce8sir g fee will be charq_ed,
for online eTRAKiT transactions in 2017.
Section 12. Effective Date. This resolution and the fee schedules contained
herein shall be effective as of January 1, 2017.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2016.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Joe Duffie, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
W: \Word Processing \Resolutions \Consolidated permit fee schedule 2017 -2018 9 -27 -16
NG:bjs
Page 13 of 13
17
IN
• . f 1 •
City Council Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
September 26, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod
Staff: David Cline, Rick Still, Robert Eaton, Nora Gierloff, Vicky Carlsen, Gail Labanara,
Jack Pace, Laurel Humphrey
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Resolution: Adopting a Consolidated Permit Foe Schedule
Staff is seeking Council approval of a 'resolution that would update and adopt a consolidated
permit fee schedule for Public Works and for Land Use. The proposal increases rates to reflect
the increased costs of providing development review services, including flat land use fees
increased at the same rate as City labor and benefit costs, and a 3% pass- through of credit card
fees as a surchargeto the applicant. The pass through charge represents an average and would
not be applicable to debit cards. The proposal also includes a reduction in fees for temporary
sign permits, which has been found to be barrier to small business compliance with the sign
code. Committee members supported the proposal while asking that it be made clear to
applicants that the increased rates is simply to cover the additional costs to the City.
UNANIMOUS APPROVAL. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE.
a
Staff is seeking Council approval of a resolution that would update and adopt the fee schedule
for the Residential Rental Business License and Inspection Program. The proposal includes an
increase to adjust for inflation, additional categories for properties of varying unit size, and the
addition of a late feeforthe license renewal. Because there is no penalty for renting a unit prior
to licensing and inspection, there could be life safety issues that should be addressed. Initiating
a late fee could incentivize prompt renewals and licensing. The Committee discussed the
appropriate amount for the late fee and ultimately agreed with the staff recommendation,
while suggesting the late fee start on March 1 rather than 31. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE.
W
20
COUNCIL AGENDA SYNOPSIS
Initials
Meetin g Dale
Prepared by
Ma is rei)i en)
Council review
10/10/16
NG
-IfffW Q-1—
F-1 Ordinance
All
,g Date
10/17/16
NG
❑ Other
Mtg Dale
SPONSOR ❑ Council [:] Major E].HR Z DCD [:] Finance ❑ _Fire [:] TS ❑ P&R ❑ Police ❑ J)Ijvl
SPONSOR'S The revised rental housing license fee schedule reflects inflation in staff costs, higher fees
summ'\Ry for larger complexes and new fees for late renewals and rentals prior to licensing.
lki,'VIEWFID BY ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
[-] Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: 9/26/16 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Department of Community Development
Comm "I"T' " Unanimous Approval; Forward to Committee of the Whole & Consent
COST IMPACT / FUND SOURCE
Exi)i�"NDI'rUitt;1 Rl,'(2Ulm,"D Amot.Wi' BUDGETED APPROPRIA'T'ION REQUIRED
I
I
I
I
ITEM NO.
21
STAFF NOP-4 GIERLOFF
I ORIGINAL Ac3 11?NDA DATE: 10/10/16
A(,,j,"Nl),\ I'n,"m TjTj,i-;1 Updating the Rental Housing Licensing Fee Schedule
CATI,"GORY Z Discussion
Aftg Date 10110116
❑ Motion
Alig Date
Z Resolution
Aftg Date 10117116
F-1 Ordinance
All
,g Date
F-1 WdAxard
All
,g Dale
[:] Public Hearing
Alig Date
❑ Other
Mtg Dale
SPONSOR ❑ Council [:] Major E].HR Z DCD [:] Finance ❑ _Fire [:] TS ❑ P&R ❑ Police ❑ J)Ijvl
SPONSOR'S The revised rental housing license fee schedule reflects inflation in staff costs, higher fees
summ'\Ry for larger complexes and new fees for late renewals and rentals prior to licensing.
lki,'VIEWFID BY ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
[-] Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: 9/26/16 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Department of Community Development
Comm "I"T' " Unanimous Approval; Forward to Committee of the Whole & Consent
COST IMPACT / FUND SOURCE
Exi)i�"NDI'rUitt;1 Rl,'(2Ulm,"D Amot.Wi' BUDGETED APPROPRIA'T'ION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 9/19/16
Resolution in Draft Form (Resolution updated after CAP, shown in shaded text)
Minutes from the Community Affairs and Parks Committee meeting of 9/26/16
10/17/16
21
22
City of Tukwila
Allan Ekberg, Mayor
TO: Community Affairs and Parks Committee
FROM: Jack Pace, DCD Director
BY: Nora Gierloff, Deputy DCD Director
CC: Mayor Ekberg
DATE: September 19, 2016
SUBJECT: Updated Rental Housing Licensing Fees
ISSUE
Should Tukwila increase its rental housing license fees and inspection rate to adjust for inflation
in staff costs?
BACKGROUND
The CPI -W for 2015-16 is 2% and staff benefit costs have increased by an even higher
percentage. Residential rental licensing fees have not increased since 2014.
DISCUSSION
Staff is suggesting additional categories in the rental business license fee table. Currently
properties with 1-4 units pay $60 and 5 or more units pay $175. However the staff costs for
license review increase with the number of units because every unit has a separate inspection
report that must be reviewed and logged. We have 42 complexes in the City with more than 20
units.
Currently there is no late fee charged when an owner does not renew a license and there is no
penalty when a unit is rented prior to licensing and inspection. This is a concern because there
could be life safety issues that should be addressed prior to a tenant moving in to a unit. Staff is
recommending incentivizing prompt renewals and proactive licensing with new fees.
FINANCIAL IMPACT
The proposed fee increases will keep pace with the City's costs to provide these necessary
services.
RECOMMENDATION
The Council is being asked to approve the resolution and consider this item at the October 10,
2016 Committee of the Whole meeting and subsequent October 17 Regular Meeting consent
agenda.
ATTACHMENT
Draft Residential Rental Licensing Fee Resolution
23
24
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING A RESIDENTIAL
RENTAL BUSINESS LICENSE AND INSPECTION PROGRAM
FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1849.
WHEREAS, the City has adopted a Residential Rental Business License and
Inspection Program, pursuant to Tukwila Municipal Code Chapter 5.06; and
WHEREAS, the program has significantly improved the condition of the City's rental
housing stock over the past six years; and
WHEREAS, the City is authorized to impose fees for services rendered; and
WHEREAS, the fees for this program are intended to offset most of the cost of
providing this service-, and
WHEREAS, the costs to administer the program have increased since the last fee
review in 2014; and
WHEREAS, the cost to administer the licensing program increases in proportion to
the number of units per site,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Residential Rental Business License and Inspection Program fees will
be charged according to the following schedule:
RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION FEES
DESCRIPTION
2016
LICENSE
2017
LICENSE
2018
LICENSE
Annual Residential Rental Business License:
Property with one, two, three or four units
$60.00
$&5_:00
L70-00
Property with 5 to 20 units
$175,00
1180.00
$185.00
WAWord Processing\Resolutions\ResidentiaI Rental Licensing fee schedule 9-27-16
NG:bjs Page 1 of 2
25
DESCRIPTION 2016 2017 2018
LICENSE LICENSE LICENSE
Property with 21 to 50 units
$175.00
1230.00
1235.00
Property with 51 five-or more units
$175.00
I280.00
$285.00
License fees for units rented for the first time on or after July 1st of each year are
reduced by 50%.
Late fee per month if existing license is not
$ 0.00
$10.00
$10.00
renewed by Marrah-34 before March 1
Late -Penal t,y fee if a new unit is leased before
$ 0.00
$50.00
$50.00
a license and inspection is obtained
Inspection fee per unit (City inspector)
$50.00
$55.00
55.00
Re-inspection fee per unit (City inspector)
$50.00
$55.00
$55.00
� Hearing Examiner appeal fee t $300.00 1 $330:_00 1 $330.00 1
Section 2. Repealer. Resolution No. 1849 is hereby repealed, effective
December 1, 2016.
Section 3. Effective Date. This resolution and the fee schedule contained herein
shall be effective as of December 1, 2016.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 12016.
ATTEST/AUTH E NTI CATE D:
Christy O'Flaherty, MMC, City Clerk
Rachel B. Turpin, City Attorney
Joe Duffie, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
WAWord Processing\Resolutions\ResidentiaI Rental Licensing fee schedule 9-27-16
NG:bjs
26
Page 2 of 2
• . f 1 •
City Council Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
September 26, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod
Staff: David Cline, Rick Still, Robert Eaton, Nora Gierloff, Vicky Carlsen, Gail Labanara,
Jack Pace, Laurel Humphrey
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A.
Staff is seeking Council approval of a 'resolution that would update and adopt a consolidated
permit fee schedule for Public Works and for Land Use. The proposal increases rates to reflect
the increased costs of providing development review services, including flat land use fees
increased at the same rate as City labor and benefit costs, and a 3% pass- through of credit card
fees as a surchargeto the applicant. The pass through charge represents an average and would
not be applicable to debit cards. The proposal also includes a reduction in fees for temporary
sign permits, which has been found to be barrier to small business compliance with the sign
code. Committee members supported the proposal while asking that it be made clear to
applicants that the increased rates is simply to cover the additional costs to the City.
UNANIMOUS APPROVAL. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE.
B. Resolution: Residential Rental Business License and Inspection Program Fee Schedule
Staff is seeking Council approval of a resolution that would update and adopt the fee schedule
for the Residential Rental Business License and Inspection Program. The proposal includes an
increase to adjust for inflation, additional categories for properties of varying unit size, and the
addition of a late feeforthe license renewal. Because there is no penalty for renting a unit prior
to licensing and inspection, there could be life safety issues that should be addressed. Initiating
a late fee could incentivize prompt renewals and licensing. The Committee discussed the
appropriate amount for the late fee and ultimately agreed with the staff recommendation,
while suggesting the late fee start on March 1 rather than 31. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE.
27
W.
CO 1 uNcm AGENDA SYNOPSIS
Meeliq Dale
Pre ,pared b ' y
Ma is review
-Caun4j/ rei)iew
10/10/16
CF
F-1 Resolulion
Aft
,g Daie
❑ Ordinance
Alt
,g Date
10/17/16
CF
[:] Other
Mtg Date
SPONSOR ❑ Council [:] Mayor ❑ HR ❑ D(,D ❑ Finance Z.Fire ❑ TS ❑ P&R ❑ Police [:] PWI
SPONSOR'S This interlocal agreement is an update to the existing agreement with the South King
Summ Ry County Fire Training Consortium. The SKCFTC provides training services to the Fire
Department through regional partnership.
Rr,"vit,"wr1u) i3y ❑ cow mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte
❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ I planning Comm.
DATE: 10/04/16 COMMITTIE L,' CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADmIN. Fire Department
C()mmI'I-I'I`]-, Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPFINDITUM-', REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$52,108 $52,108 $
Fund Source: 000 11522 410 49 00
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
ITEM INFORMATION
ITEM NO.
3.C.
29
STAFF SPONSOR: FIRE CHIEF JAY WITTWER
ORIGINAL. AGENDA DATE: 10/10/16
A(,,.i',.Nl),\ l'i'j,,m Trnt'. Interlocal Agreement with the South King County Fire Training Consortium
CATFIGORY Z Discussion
Altg Date 10110116
Z Molion
All
,g Dale 10117116
F-1 Resolulion
Aft
,g Daie
❑ Ordinance
Alt
,g Date
❑ Bid2lxard
Altgl)ale
[].Public.1-leatiq
Alt
,g Dale
[:] Other
Mtg Date
SPONSOR ❑ Council [:] Mayor ❑ HR ❑ D(,D ❑ Finance Z.Fire ❑ TS ❑ P&R ❑ Police [:] PWI
SPONSOR'S This interlocal agreement is an update to the existing agreement with the South King
Summ Ry County Fire Training Consortium. The SKCFTC provides training services to the Fire
Department through regional partnership.
Rr,"vit,"wr1u) i3y ❑ cow mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte
❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ I planning Comm.
DATE: 10/04/16 COMMITTIE L,' CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADmIN. Fire Department
C()mmI'I-I'I`]-, Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPFINDITUM-', REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$52,108 $52,108 $
Fund Source: 000 11522 410 49 00
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 09/19/16
Interlocal Agreement
SKCFTC Associate Agency Budget Contribution
2015 Invoice for SKCFTC Annual Fee
Minutes from the Finance and Safety Committee from 10/4/16 (Unavailable)
10/17/16
29
30
City of Tukwila
Allan Ekberg, Mayor
TO: Finance and Safety Committee
FROM: Jay C. Wittwer, Fire Chief
BY: Chris Flores
CC: Mayor Ekberg
DATE: 09/19/16
SUBJECT: Interlocal Agreement with the South King County Fire Training Consortium
ISSUE
The Interlocal Agreement with the SKCFTC will expire at the end of 2016. The department
seeks renewal of this agreement for 2017.
BACKGROUND
The department is an active participant in the SKCFTC. The department has benefitted from the
quality and consistency of training associated with this relationship. The department is
responsible for providing 1.5 FTE's to the Consortium. In addition to the provision of FTE's, the
department is responsible for an agency cost /contribution that is based upon a formula that
takes into account the value of the FTE contribution, annual cost of training per member, and
peripheral costs for records management software and support. In 2016 the total contribution for
the department was $17,140.00. Tukwila's contribution was not adjusted upward per the
formula, due to ongoing negotiations related to the potential for the department to join the Kent
Regional Fire Authority. In 2017 the department will be invoiced at full responsibility based upon
the formula.
DISCUSSION
Department participation in the South King County Fire Training Consortium ensures the
continuity of the highest quality of training and related services that our staff have ever
experienced in the history of the department. A 2014 voluntary audit of the program by
Washington State Labor and Industries revealed that the program was in full compliance with
training laws and standards. As a stand -alone department internal division, previous to our
participation, it would have been difficult if not impossible to have passed such an audit. The
City Attorney has reviewed the Interlocal Agreement, and is in concurrence with adopting the
language as written, without revisions or edits.
FINANCIAL IMPACT
The financial impact is $52,108.00, an increase of $34,968.00 over 2015 costs. The increase
will be absorbed within existing budget through the redistribution of existing funds.
RECOMMENDATION
Continue participation in the South King County Fire Training Consortium. The department is
asking for Council approval of the Interlocal Agreement and consideration at the October 10,
2016 C.O.W. and October 17, 2016 Regular Meeting.
ATTACHMENTS
Interlocal Agreement
SKCFTC Associate Agency Budget Contribution
2015 Invoice for SKCFTC Annual Fee
31
32
South King County Fire Training Consortium
(Interlocal Agreement)
This agreement is made and entered into by and between the undersigned municipal corporations,
collectively referred to as "Agency" or "Agencies."
117 argil f Ike 1f.�
1. This agreement is entered into in conformity with chapter 39.34 RCW, the Interlocal Cooperation
Act.
2. The Agencies currently each maintain and operate their own fire departments to provide
emergency responder services, including fire protection, fire suppression, and emergency medical
services and non - emergent medical care in their respective areas.
3. It is recognized that the Agencies have staffs that are performing similar tasks on a daily basis and
that have varied talents, skills, and expertise; and by allowing the staff to coordinate and
collaborate, the skills and abilities of the individuals could be used in a manner that increases the
level and efficiency of training.
4. The Agencies desire to provide training at the highest possible level while managing the costs by
eliminating duplication of effort and /or expenses where feasible and making the most effective use
of combined resources.
5. The Agencies have concluded that collaboration based on equal participation would provide the
highest level of training with the least duplication and cost and allow for the completion of
functions not possible within current funding.
6. The South King County Fire Training Consortium was initially created in 2013 and has adopted
the following Mission and Vision Statements:
a. Mission: Develop and deliver superior training to improve performance and safety.
b. Vision: Unify and enhance regional training that improves operational consistency,
implements industry best practices and promotes a shared culture of excellence.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and benefits contained herein, it is agreed
between the Agencies as follows:
1. Purpose and Scope of Agreement. The purpose and scope of this Agreement is to formally
establish a Training Consortium to further implementation of joint training activities and operations.
Each Agency shall retain full authority for and jurisdiction over fire protection, prevention and
suppression, emergency medical services, boundaries, elections, and budgets and all other matters
not specifically addressed in this Agreement.
Training Consortium Interlocal Agreement —Page 1
33
2. Governing Structure of Training Consortium
2.1. Administrative Board.
(a) The Administrative Board shall be composed of the Fire Chief of each Agency to this
Agreement. The Administrative Board shall be responsible for:
(i) Overseeing administration of the fiscal arrangements as set forth in this
Agreement ( "Fiscal Agent ");
(ii) Directing, guiding and overseeing the actions of the Operations Board.
(iii) Implementing the recommendations of the Training Chief, and
(iv) Communicating with the governing bodies of the Agencies to this Agreement.
(b) The Administrative Board shall meet a minimum of twice per year. Members of the
Administrative Board shall elect by majority vote, after nominations at the first board
meeting, a Chief to serve as presiding officer of the Administrative Board. The Chair
shall serve a two -year term. The Chair shall have responsibility to schedule the
meetings of the Administrative Board, to serve as presiding officer at board meetings,
to gather information and to prepare the agenda for board meetings. In the event a Chair
is unable or unwilling to complete his or her term, nominations shall be accepted by the
Administrative Board for a replacement Chair, who shall be elected by majority vote of
the board and who shall complete the term of the resigning Chair. Each Chief shall have
an equal vote on matters that come before the Administrative Board. Any decisions of
the Administrative Board that involve the expenditure or obligation of an Agency's
funds shall constitute a recommendation to the governing bodies of the Agencies and
shall not be effective until the governing bodies of each Agency have approved such
recommendation.
2.2. Operations Advisory Team "OAT"
(a) The OAT shall be composed of the Training Consortium's Training Chief and the
operations chiefs from each Agency to this Agreement. The OAT shall be responsible
for:
(i) Consulting and communicating with the Training Chief on matters involving
Agency operations.
(ii) Work with the Training Chief to establish consistency in Agency operations .
(iii) Work with the Training Chief to insure the training curriculum is consistent with
Agency operations.
2.3. Training Consortium Chief.
(a) The Training Consortium Chief "Training Chief" shall be the Kent RFA Training
Deputy Chief. The Training Chief shall be responsible for:
Training Consortium Interlocal Agreement —Page 2
34
(i) Recommending annual goals and objectives to the Administrative Board;
(ii) Developing common operating guidelines for all Agencies;
(iii) Developing common training programs, processes, and instructional materials for
all Agencies
(iv) Developing common training calendars for all Agencies;
(v) Performing such other tasks as directed by the Administrative Board.
(vi) Developing an annual Budget for the Training Consortium.
(vii) Managing the Training Consortium on a day -to -day basis.
2.4. Firefighter Training Advisory Team "FTAT"
(a) The FTAT shall be composed of firefighters and medics participating in the Training
Consortium as appointed by the Training Chief in a manner that insures each Agency is
represented on the committee with representatives proportional to the number of the
Agency's employees receiving training from the Training Consortium. The FTAT shall
be responsible for:
(i) Providing feedback and input to the Training Chief regarding the content of the
training provided.
(ii) Coordinating communications between the Training Chief and the employees
receiving training from the Training Consortium
3. Joint Decision Making
3.1. This Agreement does not alter the current command structure or organizational
responsibilities of any Agency. However, this Agreement will allow for joint decision - making
by the Administrative Board to modify command structures or organizational responsibilities
relating to training within the Training Consortium.
3.2. Joint decision - making shall be exercised through the Administrative Board and shall apply
only to those areas specifically identified by this Agreement. The Administrative Board shall
make joint decisions using the following procedure. Joint decisions shall only be made at a
meeting of the Administrative Board attended by a quorum of Agency representatives. A
majority of the currently appointed Agency representatives shall constitute a quorum. Joint
decisions shall be made by a majority vote. A Chief unable to attend a meeting may vote by
proxy by either sending a designated representative or by notifying the Administrative Board
of the Chief's vote via email or fax prior to the meeting or by providing a written proxy to
another Chief attending the meeting.
4. Fiscal Arrangements
4.1. The Kent RFA shall be the entity that manages the finances of the Training Consortium as
part of the Kent RFA's annual budget.
Training Consortium Interlocal Agreement —Page 3
35
4.2. On or before August 1St of each year, the Administrative Board shall prepare an annual budget
for the Training Consortium's operations that identifies each Agency's personnel and financial
responsibilities for the following year. The financial responsibilities will be based on a cost
per member (based on having one FTE per 45 members) recommended by the Training Chief
and approved by the Administrative Board using the following components:
(a) FTE Cost. The cost of an FTE (regardless of rank) shall be based on the average fully
burdened cost of a Kent RFA Battalion Chief, Captain and Firefighter.
(b) Administrative Fee. An administrative fee of 13% of the FTE Cost designed to cover
the Kent RFA's administrative costs in managing the Training Consortium including a
portion of the cost of the Training Chief and necessary administrative staff support.
(c) Supplies and Maintenance Fee. A supplies and maintenance fee of 13% of the FTE
Cost designed to cover the Kent RFA's costs in purchasing consumable supplies and
for maintaining the Kent RFA's training facilities and equipment.
(d) Cost Per Member. FTE Cost +Administrative Fee + Supplies and Maintenance Fee /45
= Cost per Member.
(e) Cost per Non - Firefighter Member (Medic One) Eighty percent of Cost Per Member.
(f) Cost per Volunteer Member. Seventy percent of Cost Per Member in the event the
Administrative Board authorizes charging for Volunteer Members.
(g) Annual Agency Cost. The Annual Cost shall be based upon the number of budgeted
full time employees (FTE) of each Agency for the budget cycle. (For example, cost per
Member x Total budgeted Agency Members enrolled = Annual Agency Cost). Adjusted
as necessary for Volunteer Members and Non - Firefighter Members (Medic One).
(h) The Annual Agency Cost of each agency may be satisfied by contributions of personnel
(at the FTE value established above), cash, property or other services as approved by
the Administrative Board.
4.3. In the event the Administrative Board determines during the course of the year that additional
expenditures or contributions from one or more participating Agencies are necessary, the
Administrative Board shall make a recommendation/request to the appropriate Agency.
4.4. In the event an Agency satisfies its Annual Agency Cost with a cash payment, the full value
of such cash payment shall be made to the Kent RFA on or before February 1 st of each year.
In the event an Agency that provides personnel or equipment is entitled to receive a cash
payment in return, the Training Consortium shall make such cash payment to the Agency on
or before February 1 st of each year.
5. Resources: This Agreement allows for the collaborative acquisition, use, and management of
property and equipment, ( "Resources "). Prior to commingling any Resources under this Agreement,
all equipment and property with a value of more than $1,000.00 used in the performance of this
Agreement shall be appropriately marked and inventoried by the contributing Agency. Ownership
of Resources shall remain with the Agency that purchases or provides the Resource. Jointly owned
resources, if any, may be purchased pursuant to a separate agreement by the Agencies, and shall be
Training Consortium Interlocal Agreement —Page 4
listed in EXHIBIT A to this Agreement "Joint Resources." The ownership and distribution of
jointly owned resources shall be governed by the following paragraphs:
5.1. The ownership of Joint Resources acquired after the execution of this agreement shall be
documented on Exhibit A. Such Joint Resources shall be owned by the Agencies to this
agreement in proportion to the financial and in -kind contribution of each Agency in the year
of acquisition of such Resources "Ownership Share."
5.2. If this agreement is terminated as to all Agencies the depreciated value of the Joint Resources
acquired under the terms of this agreement shall be divided in accordance with the Ownership
Shares.
5.3. In the event an Agency withdraws from this Agreement, such Agency shall be entitled to
receive the depreciated value of its Ownership Share in the Joint Resources as determined in
the sole reasonable discretion of the Administrative Board.
6. Personnel. Each Agency shall cooperate with the Administrative Board and shall allow its
employees and volunteers ( "Training Personnel ") to perform the functions as assigned by the
Training Chief exercising authority under this Agreement.
6.1. The Training Chief shall have the authority to determine the working location and conditions
for Training Personnel when assigned to the Training Division. Through the joint decision
making process as defined herein, the Agencies may be asked to fill positions or roles not
currently staffed within any of the Agencies. Such assignments, if they do not create
additional financial responsibilities or litigation impacts for an Agency, shall be controlled by
the Administrative Board and shall not require further approval by any Agency.
6.2. Each Agency shall remain as the employer of its own Training Personnel and shall be
responsible for establishing and paying Training Personnel compensation and benefits.
6.3. It is understood by the Agencies that the services provided by Training Personnel pursuant to
this Agreement will mutually benefit each Agency in proportion to the benefits received by
that Agency.
6.4. The Administrative Board shall establish the chain of command for Training Personnel under
this Agreement. However, the responsibility for hiring, evaluating, firing and disciplining
Training Personnel shall remain with the employing Agency. An employing Agency may seek
input from the Administrative Board in hiring, evaluating, firing or disciplining Training
Personnel, but such guidance shall be optional and nonbinding on the Agency seeking
guidance.
6.5. Training Personnel filling a shared functional position will be provided an explanation of
roles, responsibilities, duties and expectations of the shared position prepared by the Training
Chief.
6.6. To the extent this Agreement would result in any personnel changes that affect the wages,
benefits or working conditions of any represented employees, the Training Chief shall assist
the governing body of the affected employing Agencies and the affected bargaining units to
address such impacts prior to the implementation of the change.
Training Consortium Interlocal Agreement —Page 5
37
7. Training Consortium Chief
7.1. The Kent RFA agrees to hire and staff the Training Consortium Chief position. The Agencies
intend that the Kent RFA Training Deputy Chief will serve as the Training Consortium Chief
as contemplated by this Agreement. In recognition of this understanding the parties agree to
work cooperatively in accordance with the following provisions to assist Kent RFA in
maintaining its Training Deputy Chief position.
(a) Kent RFA shall be the employer of the Training Deputy Chief. Accordingly, Kent RFA
shall be solely responsible for all matters related to the Training Deputy Chief's human
resource management, performance appraisals, employee relations, work related
practices, performance effectiveness and responsiveness, conformance with Consortium
expectations, and discipline.
(b) Kent RFA shall be solely responsible for the salary and benefits of its Training Deputy
Chief and the Training Deputy Chief shall be considered "Training Personnel" pursuant
to Paragraph 6 of this Agreement.
8. Insurance
8.1. The Agencies shall each provide and maintain - suitable commercial general liability and auto
liability insurance policies to protect it from casualty losses by reason of the activities
contemplated by this Agreement. The limits of liability for each coverage shall be at least
$2,000,000 each occurrence. Each Agency shall provide the Consortium with a Certificate of
Liability Insurance or Evidence of Coverage, which the Kent RFA shall maintain on file,
provided that any Agency that is self - insured will provide a letter of self - insurance as evidence
of coverage.
9. Indemnification
9.1. Each Agency shall be responsible for the wrongful or negligent actions of its employees while
participating in this Agreement as their respective liability shall appear under the laws of the
State of Washington and /or Federal Law and this Agreement is not intended to diminish or
expand such liability. Provided however each Agency, by executing this Agreement hereby
expressly appoints the Training Consortium Chief as its limited attorney in fact with the
limited express authority to enter into and bind the Agency to liability waivers,
indemnification or hold harmless agreements or releases required by third parties for the use
of any training facilities, training props or private property necessary for the conduct of
Training Consortium operations.
9.2. To that end, each Agency promises to indemnify, defend and hold harmless all the other
Agencies from any loss, claim or liability arising from or out of the negligent or otherwise
tortious actions or omissions of its employees, officers and officials. Such liability shall be
apportioned among the Agencies or other at fault persons or entities in accordance with the
laws of the State of Washington. Each agency shall be solely responsible for its own attorney
fees and any litigation related costs.
Training Consortium Interlocal Agreement —Page 6
9.3. Nothing herein shall be interpreted to:
(a) Waive any defense arising out of RCW Title 51, provided; however, each Agency
agrees that its obligations under this provision extend to any claim, demand, and /or
cause of action brought by or on behalf of any of its employees or agents. The foregoing
indemnity is specifically and expressly intended to constitute a waiver of each Agency's
immunity under Washington's Industrial Insurance Act, RCW Title 51, with respect to
the other Agencies only, and only to the extent necessary to provide each Agency with
a full and complete indemnity of claims made by the other Agency's employees. The
Agencies acknowledge that these provisions were specifically negotiated and agreed
upon by them.
(b) Limit the ability of a participant to exercise any right, defense, or remedy which an
Agency may have with respect to third party Agencies or the officer(s) whose action or
omission give rise to loss, claim or liability, including but not limited to an assertion
that the employee was acting beyond the scope of his or her employment.
(c) Cover or require indemnification or payment of any judgment against any individual or
Agency for intentionally wrongful conduct outside the scope of employment of any
individual or for any judgment for punitive damages against any individual or
Agency. Payment of punitive damage awards, fines or sanctions shall be the sole
responsibility of the individual against whom said judgment, fine or sanction is rendered
and /or his or her employer, should that employer elect to make said payment
voluntarily. This agreement does not require indemnification of any punitive damage
awards or for any order imposing fines or sanctions.
10. Dispute Resolution.
10.1. Prior to any other action, the Administrative Board shall meet and attempt to negotiate a
resolution to any dispute arising under this agreement.
10.2. If the parties are unable to resolve the dispute through negotiation, any party may demand
mediation through a process to be mutually agreed to in good faith between the parties within
30 days. The parties shall share equally the costs of mediation and shall be responsible for
their own costs in preparation and participation in the mediation, including expert witness fees
and reasonable attorney's fees.
10.3. If a mediation process cannot be agreed upon or if the mediation fails to resolve the dispute,
then within 30 calendar days any party may submit the matter to binding arbitration according
to the procedures of the Superior Court Rules for Mandatory Arbitration, including the Local
Mandatory Arbitration Rules of the King County Superior Court, King County, Washington,
as amended, unless the parties agree in writing to an alternative dispute resolution process.
The arbitration shall be before a disinterested arbitrator with both parties sharing equally in
the cost of the arbitrator. The location of the arbitration shall be mutually agreed or established
by the assigned Arbitrator, and the laws of Washington will govern its proceedings. Each
party shall be responsible for its own costs in preparing for and participating in the arbitration,
including expert witness fees and reasonable attorney's fees.
Training Consortium Interlocal Agreement —Page 7
10.4. Unless otherwise agreed in writing, this dispute resolution process shall be the sole, exclusive
and final remedy to or for any party for any dispute regarding this Agreement, and its
interpretation, application or breach, regardless of whether the dispute is based in contract,
tort, any violation of federal law, state statute or local ordinance or for any breach of
administrative rule or regulation and regardless of the amount or type of relief demanded.
11. Term of Agreement
11.1. In the event any Agency shall desire to renegotiate any of the provisions of this agreement,
such Agency shall give one -year advance written notice to the other Agencies. The written
notice shall specify the provision to be negotiated, the requested change and the reasons
therefore. Such requests to renegotiate shall not be considered a notice of termination.
11.2. This agreement shall be effective on January 1, 2017 and shall continue for a term of three
(3) years.
12. Termination/Withdrawal
12.1. Any Agency may withdraw from this Agreement at the end of any calendar year by filing with
the Administrative Board a notice of termination by December 31 st of the preceding calendar
year. In the event an Agency terminates its participation under this paragraph but the
remaining Agencies continue the Agreement, the Agency that terminated its participation shall
be considered a withdrawing Agency that is not entitled to any refund of its prior
contributions, but it shall be entitled to reimbursement of its depreciated share of any Jointly
Owned Resource and return of any equipment or property owned by the Agency and used by
the Consortium under this agreement.
12.2. This agreement may be terminated by consensus of a majority of the Agencies, effective the
end of any calendar year, upon giving written notice thereof to the other Agencies by July 1
of the preceding year. In the event of a termination under this paragraph any Joint Resources
shall be allocated among the parties in the manner specified in Section 5.
12.3. If an Agency consolidates with another municipal or local government entity through merger,
annexation, or through the creation of a Regional Fire Protection Authority, the consolidated
entity shall become an Agency to this Agreement and a successor in interest to the Agency's
interest on the effective date of the consolidation without any action by the remaining
Agencies, unless otherwise required.
13. Additional Agencies.
13.1. Additional Agencies may join the South King County Fire Training Consortium when
approved by a majority vote of the Administrative Board and upon approval and execution of
this Interlocal Agreement.
13.2. The Administrative Board may authorize one year "Associate Agency" Interlocal Agreements
with municipal corporations for one year trial participation in the South King County Fire
Training Consortium. Such Associate Agencies shall be required to agree to the
indemnification, insurance and personnel provisions of this Agreement and to contribute
Training Consortium Interlocal Agreement —Page 8
.i
financially in accordance with the financial terms in Paragraph 4 but shall have no interest in
joint resources and no administrative or decision making authority.
14. Miscellaneous
14.1. Notices. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary. Any
written notice hereunder shall become effective upon personal service or three (3) business
days after the date of mailing by registered or certified mail via the United States Postal
Service, and shall be deemed sufficiently given if sent to the addressee at the address stated
in this Agreement or such other address as may be hereafter specified in writing.
14.2. Benefits. This Agreement is entered into for the benefit of the Agencies to this agreement
only and shall confer no benefits, direct or implied, on any third persons.
14.3. Severability. If any provision of this agreement or its application is held invalid, the
remainder of this Agreement shall not be affected.
14.4. Amendments. This Agreement represents the entire agreement of the Agencies regarding the
subjects addressed herein. Amendments to this Agreement may be proposed by the
Administrative Board or by any Agency to the Agreement. To become binding, Amendments
must be made in writing and must be recommended for approval by the Administrative Board
and approved by the unanimous consent of the Agencies to the Agreement. In the event that
changes in federal or state law or changes in the boundaries of any or all Agencies significantly
affect the performance of any Agency, the Agencies agree to enter into good faith negotiations
so that continuation of the operations of the Training Consortium are not impaired.
15. Execution.
15.1. This Agreement may be executed in any number of counterparts, each of which shall
constitute an original, and all of which will together constitute this one Agreement.
IN WITNESS WHEREOF, the Agencies by the signatures of their authorized representatives have
executed this Agreement effective upon the date of signatures.
SIGNATURE PAGES FOLLOW
Training Consortium Interlocal Agreement —Page 9
41
KENT FIRE DEPARTMENT CITY OF TUKWILA
REGIONAL FIRE AUTHORITY
0
DATE:
By:
DATE:—
ATTEST:
City Clerk
Brian Snure,
Attorney for RFA
City Attorney
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Fire Chief
24611 116`h Ave. S.E.
Kent, WA 98030
42
Training Consortium Interlocal Agreement—Page 10
KING COUNTY FIRE PROTECTION
DISTRICT NO. 2
M
DATE:
M 14 9 Ifflell ?I a a OMM I 110111 IN to] 84
Attorney for District
NOTICES TO BE SENT TO:
NORTH HIGHLINE FIRE DISTRICT
By:
DATE:
APPROVED AS TO FORM:
Attorney For District
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 11
43
KING COUNTY FIRE PROTECTION
DISTRICT NO. 20
By:
Attorney for District
NOTICES TO BE SENT TO:
Ell
MAPLE VALLEY FIRE & RESCUE
IN
DATE:
APPROVED AS TO FORM:
Attorney For District
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 12
IN
DATE:
VALLEY REGIONAL FIRE
AUTHORITY
APPROVED AS TO FORM:
Attorney for RFA
NOTICES TO BE SENT TO:
M
110
RENTON REGIONAL FIRE
AUTHORITY
APPROVED AS TO FORM:
Attorney for RFA
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 13
45
KING COUNTY FIRE PROTECTION
DISTRICT NO. 28
0
DATE:
APPROVED AS TO FORM:
Attorney for District
NOTICES TO BE SENT TO:
M.
VASHON ISLAND FIRE AND RESCUE
LIM
II
APPROVED AS TO FORM:
Attorney For District
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 14
EXHIBIT A
JOINTLY OWNED RESOURCES
Training Consortium Interlocal Agreement —Page 15
47
ASSOCIATE AGENCY BUDGET CONTRIBUTION 2017
Tukwila Fire Department
The fiscal contribution by the Tukwila Fire Department to participate in the Training
Consortium for 2017 is as follows:
• 64 Members (Firefighters)
• Cost per Member $ 4,855
Annual agency cost 64 x $4,855 = $ 34'10,720
• The credit given for contribution of personnel:
1.5 FTE -$260,100
• Annual Agency Cost $ 310,720
FTE Contribution Credit - 260,100
2017 Budget $ 50,620
• Compared to: 2016 Budget (1.7 FTE) $15,180
Increase of $35,440
2017 eLogic LMS cost per member: $24
Current Tukwila users: 62 $1,488
• 2017 Budget
• LMS
TOTAL with LMS Cost
$ 50,620
S 1,488
$ 52,108
20811 84th Avenue S, Suite 102 Kent, WA 98032
48 (253) 856 -4330
Kent Fire Department RFA
Internationally Accredited Fire Agency
24611 116th Avenue SE
Kent, WA 98030
Office: (253) 856 -4300
Fax: (253) 856 -6300
Professionally and Compassionately Helping People
Bill To: Tukwila Fire Department
444 Andover Park E
Tukwila WA 98188 -7606
Invoice
Invoice 16 -060
Date 1/20/2016
Work Order No. Payment Terms
2016 Net 30
Qty I Description j Unit Price I E_ xt. Price I
1 112016 SKC Training Consortium Annual Fee 1 $17,140.001 $17,140.00
Total $17,140.00
QIK To M,,
RECEEIVED
SAN 2 2 2010
Please make checks payable to: Kent Fire Department RFA TUK ILA FIRE
Vii 1152,? I-11f q cla)
A ue
JAN tCl N G COG
5G
SOUTH KING COUNTY
FIRE TRAINING CONSORTIUM
0
IN/NG COBS
ASSOCIATE AGENCY BUDGET CONTRIBUTION 2016
Tukwila Fire Department
The fiscal contribution by the Tukwila Fire Department to participate in the Training
Consortium for 2016 is as follows:
• 64 Members (Firefighters)
• Cost per Member $ 4,760
Annual agency cost 64 x $4,760 = $ 304,640
• The credit given for contribution of personnel:
1.7 FTE -$289,000
• Annual Agency Cost $ 304,640
FTE Contribution Credit - 289,000
2016 Budget $ 15,640
• Compared to: 2015 Budget $15,180
Increase of $460 or 3%
• LMS 1 500
TOTAL with LMS Cost $ 17,140
2016 Learning Management System Cost:
:+� The Training Consortium has selected eLogic Learning, as a replacement LMS for
Training Tracker for 2016. Each agency has agreed to contribute an amount equal
to their 2015 FireTrex cost toward the purchase. (Tukwila 2016 LMS amount:
$1,500)
20811 84 "'Avenue S, Suite 102 Kent, WA 98032
(253) 856 -4330
50
RE�EIV��
JAN 222016
TtJKV/fLA FIRE
nitials
Meetin
,g Date
Prepared by
review ew
Cy4aq,,1 review
10/10/16
BJM
❑ Resolution
,g Date
Mt
❑ Ordinance
Mtg Date
10/17/16
BJM
❑ Other
Mtg Date
SPONSOR ❑ Council Z Mayor ❑ ER El DCD ElFinance El Fire ❑ TS E] P&R ❑ Police ❑ PV
y
SPONSOR'S The City charges a 1% special excise tax on the sale of or charge made for overnight
SUMMARY lodging. State law limits the use of these funds to tourism promotion and requires a
process for reviewing requests to use lodging tax funds. Staff is seeking input from the
City Council on the process for future applications to use lodging tax funds and will also
provide a briefing on allowable uses for lodging tax funds.
REVIEWED BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ -1 Planning Comm.
DATE: 10/4/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office/Economic Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPENDri-uRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source: N/A
Comments: NIA
MTG. DATE
RECORD OF COUNCIL ACTION
10110/16
ITEM INFORMATION
ITEMNO.
51
ISTAFF SPONSOR: B. MILES
I ORIGINAI, AGENDA DATE: 10/10/16
AGENDA ITEM TITLE Lodging Tax: Approval Process and Permitted Uses of Lodging Tax Funds.
CATEGORY 0 Discussion
Mt Date 10110116
Motion
Mtg Date 10117116
❑ Resolution
,g Date
Mt
❑ Ordinance
Mtg Date
❑ Bid Award
Alt
,g Date
❑ Public Hearing
Mt g Date
❑ Other
Mtg Date
SPONSOR ❑ Council Z Mayor ❑ ER El DCD ElFinance El Fire ❑ TS E] P&R ❑ Police ❑ PV
y
SPONSOR'S The City charges a 1% special excise tax on the sale of or charge made for overnight
SUMMARY lodging. State law limits the use of these funds to tourism promotion and requires a
process for reviewing requests to use lodging tax funds. Staff is seeking input from the
City Council on the process for future applications to use lodging tax funds and will also
provide a briefing on allowable uses for lodging tax funds.
REVIEWED BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ -1 Planning Comm.
DATE: 10/4/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office/Economic Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPENDri-uRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source: N/A
Comments: NIA
MTG. DATE
RECORD OF COUNCIL ACTION
10110/16
MTG. DATE
ATTACHMENTS
10110/16
Informational Memorandum "Lodging Tax Approval Process," dated 9/22/16
2016 Lodging Tax Funding Application
Informational Memorandum "Permitted Uses of Lodging Tax Funds," dated 9/23/16
Minutes from the Finance and Safety Committee meeting of 10/4/16 (Unavailable)
10/17/16
51
52
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 22, 2016
SUBJECT: Lodging Tax Approval Process
ISSUE
The City charges a 1 % special excise tax on the sale of or charge made for overnight lodging
stays. The use of these funds is limited to tourism promotion. The following memo outlines the
steps the City must follow in order to expend these funds, as provided by State law. Staff is
seeking input from the City Council on the process for awarding lodging tax funds in 2017 and
beyond.
BACKGROUND
As required by Revised Code of Washington (RCW) 67.28.1815, the City deposits lodging tax
funds into a special fund and uses the funds, "...solely for the purpose of paying all or any part
of the cost of tourism, promotion, acquisition of tourism related facilities, or operation of tourism -
related facilities'." These funds are used to support a variety of tourism promotion activities by
the City and third parties, such as the Museum of Flight and Starfire Sports. RCW 67.28.1816
limits the entities eligible to apply for direct lodging tax funding to the following:
1. Cities, towns, and counties of Washington State;
2. Convention and Visitors Bureaus;
3. Public Facilities Districts; and
4. Non - Profits organized as either a 501(c)(3) or 501(c)(6).
Approving lodging tax expenditures is a two -step process involving both the City's Lodging Tax
Advisory Committee (LTAC) and the City Council. As discussed below, State Law provides
considerable authority to the City's LTAC is reviewing and approving request to use lodging tax
funds.
Lodaina Tax Advisory Committee
In 1997, the legislature authorized the creation of local lodging tax advisory committees to
review and comment on any new lodging tax, increase in the tax rate, repeal of an exemption or
change in the use of the lodging tax revenue (RCW 67.28.1817). The City of Tukwila's LTAC
was created via Council Resolution No. 1381 and the membership of the committee expanded
via Council Resolution No.1533. Membership of the City's LTAC includes:
• Four businesses where the lodging tax is collected, such as hotels and motels;
• Four businesses or organizations engaged in activities eligible to be funded by the tax,
such as non - profits, entertainment destinations, retailers and restaurants; and
' See memo entitled "Permitted Use of Lodging Tax Funds," dated August 30, 2016, which provides more
details on allowable expenditures of lodging tax funds. 53
INFORMATIONAL MEMO
Page 2
• One City elected official, traditionally the Council President, who serves as the chair of the
LTAC.
In 2013, the legislature amended RCW 67.28.1816 and expanded the role of the local lodging
tax advisory committees. Now, in municipalities with a population of over 5,000, requests to use
lodging tax funds — including requests by the municipality itself — must be submitted directly to
the lodging tax advisory committee. This means that the City of Tukwila must submit an
application to the LTAC to expend lodging tax funds for City of Tukwila activities.
The lodging tax advisory committees review the applications for funding in a public meeting and
then forwards a list of candidates to the municipality for final action (RCW 67.28.1816). As part
of the application process, a requestor must provide to the City estimates on how the lodging
tax funds will result in increase in the number of people traveling for businesses or pleasure on
a trip.
Citv Council Review Process in 2016
In June of 2016, staff took funding request applications reviewed by the City's LTAC to the
Finance and Safety Committee. After Finance and Safety review, the applications were
forwarded to the Committee of the Whole for discussion and review and then forwarded to a
Regular City Council meeting for final action. Once the Council approved the funding requests,
the recipients entered into service contracts with the City.
Washington State Attorney General's Informal Opinion
As part of the 2016 applications, reviewed by the City Council in June of this year, staff informed
the City Council that the Council had two options with each application: (1) The Council could
concur with the City's LTAC and agree to fund an application as presented or (2) the City
Council could choose not to fund a specific application. Staff informed Council it could not
change the specific dollar amounts recommended by the LTAC based on interpretations of
RCW 67.28 provided by Municipal Research Service Center and the Association of Washington
Cities.
On August 17, 2016, the Washington State Attorney General's Office ( "AG's Office ") issued an
informal opinion regarding whether a municipality could change the dollar amounts
recommended by the local lodging tax advisory committee. 2 The AG's Office opined that a
municipality can change specific dollar amounts recommended by the lodging tax advisory
committee, provided the municipality waits 45 -days before taking final action and that the
lodging tax advisory committee is provided an opportunity to comment on the revised dollar
amount.3 However the AG's Office cautioned that a municipality cannot choose to fund a
funding request which was not approved by the LTAC. While an informal Attorney General
2 See AG's Informal Opinion dated August 17, 2016, available at http://mrsc.org/getmedia/0562599b-
d073-4b55- 8817 -daal b9cf39a3 /w3ag081616.aspx.
3 Specifically, the Opinion states:
When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may
award amounts different from the local lodging tax advisory committee's recommended amounts,
but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which
the municipality must submit its proposed change to the advisory committee for review and
comment at least forty -five days before final action on the proposal.
54 Z: \Council Agenda Items\Mayor's Office \LTAC Businesses \Memo 1, Process for Lodging Tax Funds.docx
INFORMATIONAL MEMO
Page 3
opinion iG not binding OD the City, this opinion provides helpful guidance and would b8
considered persuasive authority should a court ever examine this issue.
DISCUSSION
Staff would like Council concurrence for approving kodging tax funding request in2017and
beyond, asoutlined below. This proposed process is consistent with adopted City Council
process for legislative items, RCW 07.18' and the /\G'S Office |nfOnn8| Opinion.
1. Applications to use lodging tax funds are made directly to the LTAC, via its designated
staff member iDthe Office. The City accepts applications ODa rolling basis in
order tO respond tO proposed activities and events, which might GhseduhOgUleyea[.
2. The LTAC reviews the applications for use of lodging tax funds at an open public
meeting or at several opening meeting, if the LTAC wants additional time to consider an
application. KLTACrecommends to the City Council that the application b8 approved it
must recommend 2specific dollar amount. Should LTAC recommend @n application not
b8 approved it will cease moving forward.
8. The application and LTAC'S approval recommendation i8 then forwarded k} Finance and
Safety for its review.
4. Finance and Safety [8vi8vvG and then fD[m/8[ds its r8COnnrn8nd@tiOn 1O the full City
Council.
5. The full Council reviews and then takes final action on the funding request. If the
Council concurs with LTAC's recommended amount, no further Council action on the
application i8 required.
6. If the Council desires to modify the amount to be provided to a specific r8qU8StOr' the
City Council rnU8t provide 45-days' notice tOthe LTAC before taking final action. [)U[iDg
this 45-day period, the LTAC will meet and consider the City Council's modification and
either provide 8 comment letter iO the City Council Or choose not to comment. After the
45-day period had concluded, the City Council could take final action, after considering
the LTAC'G comment letter.
7. The City enters into 8 service O[ sponsorship Ggrg8Dl8nivvith1h8[equestV[.|fthe
amount 0f the agreement iS over $4O'0O0it would require review by the City Council,
following the City Council's adopted process for review ofagreements.
RECOMMENDATION
Forward to the October 1O'2O1GCommittee of the Whole meeting for briefing and discussion.
Staff will bring a motion forward to the October 17, 2016 Regular Council meeting adopting a
process for approval Of lodging tax applications.
ATTACHMENTS
*2O18 Lodging Tax Fund Application.
c\Counci|Agenda ItemsWayor's0ff ice\LTAC BusinessesWernu1. Process for Lodging Tax Funds.docx
56
Application to the City of Tukwila for Use of 2016 Lodging Tax Funds
Event or Activity Name (if applicable):
Amount of Lodging Tax Requested:
Applicant Organization:
Federal Tax ID Number:
Mailing Address:
Primary Contact Name:
Primary Contact Phone:
Primary Contact Email Address:
Check all the service categories that apply to this application:
Tourism promotion or marketing.
Operation of a special event or festival designed to attract tourists.
✓ Operation of a tourism - related facility owned or operated by a non - profit organization.
Operation and /or capital costs of a tourism - related facility owned by a municipality or a public
facilities district.
Check which one of the following applies to your agency:
✓ Non - Profit (Note: Attach a copy of your current non - profit corporate registration from the
Washington Secretary of State Office)
Public Agency
For Profit Agency /Business (Washington State UBI Number:
I am an authorized agent of the organization /agency applying for funding. I understand that:
• 1 am proposing a tourism - related service for 2016. If awarded, my organization intends to enter
into a services contract with the City; provide liability insurance for the duration of the contract
naming the City as additional insured and in an amount determined by the City; and file for a
permit for use of City property, if applicable.
• My agency will be required to submit a report documenting economic impact results in a
format determined by the City.
Signature:
Printed or Typed Name:
Date:
57
1) Describe your tourism - related activity or event.
2) If an event, list the event name, date(s), and projected overall attendance.
3) Is your event /activity /facility focusing on attracting overnight tourists, day tourists, or both?
4) Describe why visitors will travel to Tukwila to attend your event /activity /facility.
5) Describe the geographic target of the visitors you hope to attract (locally, regionally,
nationally, and /or internationally).
6) Describe the prior success of your event /activity /facility in attracting tourists
7) If this your first time holding the event /activity /facility provide background on why you think
it will be successful.
8) Describe the media strategy you employ to promote your event /activity /facility to attract
overnight and /or day tourists? Please list any digital or print media (newsletters, e- blasts,
social media, etc.) your agency uses or intends to use to promote your event /activity /facility.
9) Describe how you will promote lodging establishments, restaurants, retailers, and
entertainment establishments in the City of Tukwila.
10) Is the City able to use your digital and print media for collaborative marketing?
2
:
11) Measurements and Metrics
As a direct result of your proposed tourism - related service, provide an estimate of:
a. Overall attendance at your proposed event /activity /facility
b. Number of people who will travel fewer than 50 miles for your
event /activity
c. Number of people who will travel more than 50 miles for your
event /activity
d. Of the people who travel more than 50 miles, the number of people
who will travel from another country or state
e. Of the people who travel more than 50 miles, the number of people
who will stay overnight in Tukwila.
f. Of the people staying overnight, the number of people who will stay in
PAID accommodations (hotel /motel /bed- breakfast) in Tukwila [or
Southside Region].
g. Number of paid lodging room nights resulting from your proposed
event/ activity /facility (for example: 25 paid rooms on Friday and 50
paid rooms on Saturday = 75 paid lodging room nights)
12) What methodologies did you use to calculate the estimates and what methodologies will you
use to track outcomes, such as total participants, estimated visitor spending, etc?
13) Are you applying for lodging tax funds from another community? If so, which communities
and in what amounts?
14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in
what amount?
3
We,
15) What is the overall budget for your event /activity /facility? What percent of the budget are
you requesting from the City of Tukwila?
16) What will you cut from your proposal or do differently if full funding for your request is not
available or recommended?
• 1
n
u
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 23, 2016
SUBJECT: Permitted Uses of Lodging Tax Funds.
ISSUE
The City charges a 1 % special excise tax on the sale of or charge made for overnight lodging
stays. State law limits how these funds can be used. This memo outlines the limits on the use of
lodging tax and discusses permitted and prohibited use of the funds'.
BACKGROUND
Revised Code of Washington (RCW) 67.28.1815 limits the use of lodging tax funds as follows:
[A]II revenue from taxes imposed under this chapter shall be credited to a special fund in
the treasury of the municipality imposing such tax and used solely for the purpose of
paying all or any part of the cost of tourism' promotion 3, acquisition of tourism - related
facilities, or operation of tourism - related facilities.
RCW 67.28.1816 goes into further detail about permitted expenditures of lodging tax funds,
specifying:
Lodging tax revenues under this chapter may be used, directly by any municipality or
indirectly through a convention and visitors bureau or destination marketing organization
for.
(a) Tourism marketing,
' RCW 67.28 places strict limits on the type of entities eligible to receive lodging tax funds. Additionally,
approving expenditures of lodging tax funds is a two -step process, requiring review by the City's Lodging
Tax Advisory Committee and City Council. State Law gives considerable authority to the City's Lodging
Tax Advisory Committee in reviewing and approving funding requests. For more information on entities
eligible to receive funding and the process for awarding funds, see the memo dated September 22, 2016,
entitled, "Lodging Tax Approval Process."
2 RCW 67.28.080 defines "Tourism" as "economic activity resulting from tourists, which may include sales
of overnight lodging, meals, tours, gifts, or souvenirs."
3 RCW 67.28.080 (6) defines `Tourism promotion" as "...activities, operations, and expenditures designed
to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing
information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism;
operating tourism promotion agencies; and funding the marketing of or the operation of special events
and festivals designed to attract tourists."
4 RCW 67.28.080 (1) provides the following definition of "Acquisition" ... "includes, but is not limited to,
siting, acquisition, design, construction, refurbishing, expansion, repair, and improvement, including
paying or securing the payment of all or any portion of general obligation bonds, leases, revenue bonds,
or other obligations issued or incurred for such purpose or purposes under this chapter."
61
INFORMATIONAL MEMO
Page 2
(b) The marketing and operations of special events and festivals designed to attract
tourists;
(c) Supporting the operations and capital expenditures of tourism - related facilities5
owned or operated by a municipality or a public facilities district created under
chapters 35.57 and 36.100 RCW; or
(d) Supporting the operations of tourism - related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec.
501(c)(6) of the internal revenue code of 1986, as amended.
DISCUSSION
Several Councilmembers have inquired about permissible uses of lodging tax funds. Based
upon the limitations outlined above, staff would like to provide some guidance on the future use
of lodging tax funds.
A simple question that can be asked to help determine if lodging tax funds can be used is:
"Is the activity, operation or expenditure designed to increase tourism or welcome tourists to the
City?"
If the answer is yes, then lodging tax might be able to be used after further analysis of the
specific funding request.
Tourism could include people who travel and stay overnight in the City (overnight visitors) or
those who travel to the Tukwila for the day (day visitors). Economic activity from Tukwila
residents would not be considered tourism.
The following lists examples of activities, operations and expenditures that would likely be
eligible for lodging tax funding. This is not intended to be an exhaustive list.
• Marketing and advertising intended to bring overnight visitors to the City.
• Marketing and advertising intended to bring day visitors to the City.
• Installation of new "way finding" signs for tourists and installation of City identification
signs.
• Sponsoring, operating, and marketing of special events or festivals, either by the City or
third parties, if designed to bring tourists to the City.
• Installation of banners on street poles or across city streets if either welcoming tourists to
the City or promoting upcoming events.
• Capital improvements, such as park improvements or trail improvements, designed to be
used primarily by tourists.
• Maintenance of parks primarily used by tourists, such as Fort Dent Park or the Green
River trail.
5 RCW 67.28.080 (7) defines 'Tourism- related facility" as, "...real or tangible personal property with a
usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a public
entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal
revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section
501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination
marketing organization, main street organization, lodging association, or chamber of commerce and (b)
used to support tourism, performing arts, or to accommodate tourist activities."
62 Z: \Council Agenda ItemsWayoes Office \LTAC BusinessesWemo 2, Eligable Activites.docx
INFORMATIONAL MEMO
Page 3
• Supporting marketing and operations of government entities (City of Tukwila and SSRTA)
or nonprofit organizations, when activities performed are designed to attract tourists to
the City or welcome tourists to the City.
The following lists examples of activities, operations and expenditures that would likely NOT be
eligible for lodging tax funding. This list is not intended to be exhaustive.
• Funding basic general governmental operations of the City6
• Marketing and advertising directed at residents.
• Way finding signs in residential areas intended for residents.
• Sponsoring of special events or festivals intended for residents.
• Capital improvements, such as park improvements, intended for residents (such as at
parks used primarily by residents).
• Maintenance of parks primarily used by residents, such as Hazelnut Park.
• Capital expenditures for tourism related facilities owned or operated by a non - profit.
Reporting Requirements
RCW 67.28.1816 requires that entities receiving lodging tax fund report metrics back to the
municipality. Per State Law, the following is required to be submitted to the City in the project
close out for a specific funding request:
1. Actual number of people traveling for business or pleasure on a trip.
2. Number of people traveling for business and pleasure and staying in paid
accommodations in the City.
3. Visitors who traveled more than 50 miles or more from their place of residence of
businesses for the day or staying overnight.
4. Visitors who traveled from another county or state.
It is important to note that the City's Lodging Tax Advisory Committee is granted significant
authority by RCW 67.28.1816 when reviewing lodging tax requests. The City Council cannot
reverse a decision of the Committee if the Committee chooses not to approve a specific funding
application. Traditionally, the Committee has considered the metrics outlined above very
strongly when considering funding requests.
RECOMMENDATION
Information and discussion only. Forward to the October 10, 2016 Committee of the Whole
meeting for discussion by the full Council.
ATTACHMENTS
• None.
6 The City is permitted to charge special funds, like the lodging fund, for costs incurred by the general
fund to support the special funds.
ZACouncil Agenda ItemsWayoes Office \LTAC Businesses \Memo 2, Eligable Activites.docx
63
CO uNcm AGENDA S
----------------------------- - - - - -1 nitials
Meefiq Date
Prepared by
Ma is repi eW�repiey)
A( I ?N DA I,i,j, m Trn..i Review Lodging Tax Fund 2017-2018 Proposed Budget
10/10/16
VC
❑ Resolution
Mt g Date
❑ Ordinance
Mig Date
❑.Bid,lfivard
Mi Date
[:]1-1ub&.HeaHq
M1 g Dal e
F-1 Other
MI g Date
SPONSOR ❑ Council ❑ Mayor [:] JJR [:] DCD Z.Finan6v [:] Hre [:] TS' [:] P&R [:] Police [:] PWI
SPONSOR'S Council is being asked to review the Lodging Tax Fund 2017-2018 proposed budget. If no
SUMMARY changes are requested, Council consensus will be requested to move 2017-2018 proposed
budget forward to the final budget package for approval in November.
Rj,'1Vij','1WI,1'D 13Y ❑ cow mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/4/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMM11THE For Information Only; Forward to Committee of Whole for Discussion
COST IMPACT / FUND SOURCE
ExPE'NDITURt, Ril,"QUIRFID AMOUN'r BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
ITEM INFORMATION
3.E. (1)
65
STAFF SPONSOR: VICKY CARLSEN
I C)MG, INA], A(; I ?Nrm DATE: 10/10/16
A( I ?N DA I,i,j, m Trn..i Review Lodging Tax Fund 2017-2018 Proposed Budget
CNIT,"(33ORY Z Discussion
Mi Date 10110116
1:1 Motion
Mt g Dale
❑ Resolution
Mt g Date
❑ Ordinance
Mig Date
❑.Bid,lfivard
Mi Date
[:]1-1ub&.HeaHq
M1 g Dal e
F-1 Other
MI g Date
SPONSOR ❑ Council ❑ Mayor [:] JJR [:] DCD Z.Finan6v [:] Hre [:] TS' [:] P&R [:] Police [:] PWI
SPONSOR'S Council is being asked to review the Lodging Tax Fund 2017-2018 proposed budget. If no
SUMMARY changes are requested, Council consensus will be requested to move 2017-2018 proposed
budget forward to the final budget package for approval in November.
Rj,'1Vij','1WI,1'D 13Y ❑ cow mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/4/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMM11THE For Information Only; Forward to Committee of Whole for Discussion
COST IMPACT / FUND SOURCE
ExPE'NDITURt, Ril,"QUIRFID AMOUN'r BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated !9/26/16
Draft Lodging Tax Fund 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 10/4/16 (Unavailable)
65
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 26, 2016
SUBJECT: 2017/18 Lodging Tax Budget
ISSUE
Proposed Budget for Lodging Tax (101) Fund for 2017/2018.
BACKGROUND
The City charges a 1 % special excise tax on certain overnight stays in area lodging businesses.
The use of these funds is limited to tourism promotion'.
The lodging fund is currently going through a significant amount of transition. For nearly 13
years, the City of Tukwila operated Seattle Southside Visitor Service (SSVS), which was
responsible for promoting the City to overnight guests. Through interlocal agreements, the cities
of SeaTac and Des Moines were also part of SSVS2. These cities provided funding to the City of
Tukwila to support the operations of SSVS. The funds provided by these cities were placed into
the City's lodging tax funds and then used to pay various expenses.
At the end of 2015, most of the day to day activities of SSVS transitioned to the new Seattle
Southside Regional Tourism Authority (SSRTA), a public development authority formed by the
City of SeaTac. All City of Tukwila employees employed at SSVS, accepted jobs at SSRTA.
Additionally, the City transferred most of the assets of SSVS to SSRTA.
Historical Revenue Tukwila Lodging Tax Review
Over the past few years, the Seattle region has been experiencing a significant increase in
occupancies at area hotels and motels. This summer room rates in the City peaked at nearly
$400.00 a night. The boom in the Seattle region can be attributed to:
1. The strength of the national economy (more people are traveling for leisure and
business);
2. The growth of the Seattle economy, which results in business travelers coming to the
area; and
3. The lag in new supply of hotel rooms to keep up with demand.
' See the memo dated September 23, 2016 entitled, "Permitted Use of Lodging Tax Funds" for more
details.
2 At one time the City of Kent was also a member of SSVS. 67
INFORMATIONAL MEMO
Page 2
The following outlines the past four years of lodging tax collections and anticipated collection for
2016.
DISCUSSION
The following outlines staff's lodging tax revenue estimates for 2017 and 2018.
Year:
2017
2018
Projected
Revenue Amount:
$733,000
$755,000
Projected Growth:
3%
3%
Aprojected
DISCUSSION
The following outlines staff's lodging tax revenue estimates for 2017 and 2018.
Year:
2017
2018
Projected
Revenue Amount:
$733,000
$755,000
Projected Growth:
3%
3%
Staff is predicting little growth for the lodging tax funds for 2017 and 2018, with growth being the
result of inflation resulting in higher room rates. Staff does anticipate lower occupancies in the
City and thus lower room rates as a result of new hotel rooms coming online in the Seattle
region.
Proposed 2017/2018 Expenditures for Lodging Tax
The following are the general areas of spending City Administration is anticipating for the
lodging tax funds for 2017/2018. Note, these are placeholders for now as State Law requires
that all formal requests be reviewed by the City's Lodging Tax Advisory Committee (LTAC),
which then forwards a recommendation to the City Council. The LTAC review of funding
requests will occur later this year or early next year.' If the LTAC and Council approve lodging
tax requests that exceed these placeholder amounts, the Council may need to amend the
budget.
The proposed lodging tax budget for 2017/2018 can be divided up into three specific categories:
1. Basic Operations
2. Tukwila Day Marketing
3. Third Party Applications
1. Basic Operations
Basic operations includes office supplies, training, travel, meals for committee meetings,
memberships for trade groups, and education for city staff when working on tourism. The largest
cost in this category is the indirect cost allocation. The indirect cost allocation is the charge the
City places on the lodging tax funds to support operations and support the general fund
provides, such as paying for technology services, legal, insurance, facilities, accounting, etc.
3 Projected lodging tax for 2016 is 5% above actuals collected in 2015. To date, lodging tax collection is
up 6.74% when compared with the same time period in 2015.
4 See the memo dated September 22, 2016 entitled, "Lodging Tax Approval Process" for more details on
the process for approving expenditures of lodging tax funds.
68 DCouncil Agenda Items\Mayoes Office \LTAC Businesses \Memo 3, Budget Memo.docx
INFORMATIONAL MEMO
Page 3
Category
2017 Proposed
2018 Proposed
Notes
Professional
Budget
Budget
This category
Office Supplies
$5,000
$5,000
includes consultant
Training,
$10,000
$10,000
The funds are
Parking, Travel,
available to all city
Conference, and
employees and
Meals.
elected officials for
training and events
related to tourism
promotion.
Memberships,
$20,000
$20,000
The funds are
Registrations,
available to all city
and Education
employees and
elected officials for
Marketing
$150,000
$150,000
memberships and
education related to
tourism promotion.
Indirect Cost
$35,700
$36,414
Transfer to general
Allocation
fund for city services
such as accounting,
technology, legal,
insurance, and
facilities.
Total:
$70,700
$71,414
2. Tukwila Day Marketing
Economic Development Staff is working to promote Tukwila in the region to day visitors. The
goals of this program is to increase revenue in area restaurants, retailers, entertainment
venues, and hotels, while also improving the perception of Tukwila in the Puget Sound region.
In order for any marketing effort to be successful it needs to be sustained and long term.
Category
2017 Proposed
Budget
2018 Proposed
Budget
Notes
Professional
$167,500
$100,000
This category
Services
includes consultant
work to help in the
creation of Tukwila
brand for day
marketing;
development of a
marketing strategy;
development of digital
and print ads;
photography; and
research; and other
data.
Marketing
$150,000
$150,000
This would include
purchasing of ads in
ZACouncil Agenda Items\Mayoes Office \LTAC Businesses \Memo 3, Budget Memo.docx
69
INFORMATIONAL MEMO
Page 4
3. Third Party Applications
Lodging tax funds can be used by third parties to fund a variety of activities, capital purchases,
marketing, and operations. Historically, the City has provided funding to the Museum of Flight,
Starfire Sports, the Southwest King County Chamber of Commerce (now known as the Seattle
Southside Chamber of Commerce), and the SSRTA. These third party applications provide an
opportunity for the City to support groups in the City that can help bring tourists to the City while
also creating a great community environment.
A significant amount of the proposed third party funding is proposed to go to SSRTA. SSRTA is
the successor to SSVS and is responsible for marketing the City, under the "Seattle Southside"
brand to overnight visitors. The amounts proposed to be provided to SSRTA come from an
interlocal agreement, executed in 2014, with the cities of Tukwila, Des Moines and SeaTac.
Category
2017 Proposed
2018 Proposed
digital and print
Budget
Budget
media; direct
SSRTA
$270,000
$202,500
sponsorship of events
by the City;
development of day
visitor website; and
other.
Total:
$317,500
$250,000
SeaTac, and Des
3. Third Party Applications
Lodging tax funds can be used by third parties to fund a variety of activities, capital purchases,
marketing, and operations. Historically, the City has provided funding to the Museum of Flight,
Starfire Sports, the Southwest King County Chamber of Commerce (now known as the Seattle
Southside Chamber of Commerce), and the SSRTA. These third party applications provide an
opportunity for the City to support groups in the City that can help bring tourists to the City while
also creating a great community environment.
A significant amount of the proposed third party funding is proposed to go to SSRTA. SSRTA is
the successor to SSVS and is responsible for marketing the City, under the "Seattle Southside"
brand to overnight visitors. The amounts proposed to be provided to SSRTA come from an
interlocal agreement, executed in 2014, with the cities of Tukwila, Des Moines and SeaTac.
Category
2017 Proposed
2018 Proposed
Notes
Budget
Budget
SSRTA
$270,000
$202,500
Amounts proposed
were determined from
the 2014 interlocal
agreement with the
cities of Tukwila,
SeaTac, and Des
Moines.
Other
$100,000
$150,000
The City is
anticipating funding
requests from the
Museum of Flight, and
Starfire. Funding
requests may also be
received from other
groups.
Total:
$370,000
$352,500
The proposed lodging tax budget meets the City's goals of promoting the City to day visitors,
overnight visitors, and providing funding for third parties interested in doing events in the City.
Additionally, the fund remains strong, with a proposed ending fund balance in 2018 of just over
$900,000.
70 Z: \Council Agenda Items \Mayor's Office \LTAC Businesses \Memo 3, Budget Memo.docx
INFORMATIONAL MEMO
Page 5
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the
budget to the Committee of the Whole for review. If there are no recommended
changes, Council consensus will be requested to move the lodging tax budget forward
to the final budget package in November.
ATTACHMENTS
• Proposed 2017-2018 Lodging Tax Fund Budget
ZACouncil Agenda IternsWayoes Office\LTAC BusinessesWerno 3, Budget Merno.docx 71
72
DEPARTMENT: Mayor's Office
FUND: Lodging Tax Fund
RESPONSIBLE MANAGER: Brandon Miles
FUND NUMBER: 101
POSITION: Business Relations Manager
Description:
This fund consists of proceeds from a special excise tax on lodging charges and is used to promote
tourism (both day and overnight) within the City (Chapter 67.28 RCW).
2015-2016 Accomplishments
* Continued efforts to market Seattle 8outhgide as a premier travel destination as outlined in the
Lodging Tax Advisory Committee's recommended annual marketing initiatives and media buy.
* Completed transition of Seattle Goutheide Visitor Services (GGV8) to Seattle Goutheide
Regional Tourism Authority (GGRT/\).
* Transferred S8VG assets to GGF<TA.
+ Continued efforts to market Seattle 8outhsida as a premier travel destination resulted in 83.816
(in the cities ofTukwila, SeaTmc. and [}oa Moines) room nights and $31.2 million generated in
direct tourist spending.
* Transitioned administration of lodging tax funds from SSVS to Mayor's Staff.
* Conducted review of operating procedures for Lodging Tax Advisory Committee and updated as
needed.
* Completed research on day marketing activities, including identifying consultant to assist in
creating o day marketing strategy.
2017-208 Outcome Goals
* Complete, |aunoh, and implement strategy, branding, and marketing campaign to promote
Tukwila businesses bz Puget Sound residents.
* Continue collaborative marketing initiative for overnight tourists with the cities of Des Moines
and 8eoTac. via Seattle 8outheide Regional Tourism Authority.
* Explore other activities and events to bring to the City to generate more sales for hote|e,
nesdourenta, retai|ero, and entertainment establishments.
2817-2O18 Indicators mf Success
+ Launch and implement day marketing campaign.
* Identification and recruitment of new activities, faetiva|a, and events to bring to the City.
* Increased sales athotels, raatouronis, and entrainment establishments.
Revenue and Expenditure Summary
Tourism
74
Actual
Projected
Budget
2016 -17
2017 -18
2014
2015
2016
2016
2017
2018
% Change
% Change
Operating Revenue
Hotel /Motel Taxes
$ 596,781
$ 677,971
$ 711,000
$ 630,000
$ 733,000 $
755,000
16.35%
3.00%
Total General Revenue
596,781
677,971
711,000
630,000
733,000
755,000
16.35%
3.00%
Intergovernmental Revenue
834,137
862,011
-
-
-
-
0.00%
0.00%
Miscellaneous Revenue
Investment Earnings
555
711
738
-
3,000
3,000
0.00%
0.00%
Other Misc Revenue
8,580
10,788
-
-
-
-
0.00%
0.00%
Total Miscellaneous Revenue
9,135
11,499
738
-
3,000
3,000
0.00%
0.00%
Total Revenue
1,440,053
1,551,482
711,738
630,000
736,000
758,000
16.83%
2.99%
Operating Expenditures
Salaries & Wages
325,180
320,890
-
-
-
-
0.00%
0.00%
Personnel Benefits
97,877
99,082
-
-
-
0.00%
0.00%
Supplies
28,189
33,559
500
-
5,000
5,000
0.00%
0.00%
Services
1,010,877
952,751
392,483
392,500
717,500
632,500
82.80%
- 11.85%
Intergodt Services & Taxes
-
-
-
-
-
-
0.00%
0.00%
Total Operating Expenditures
1,462,123
1,406,281
392,983
392,500
722,500
637,500
84.08%
- 11.76%
Capital Expenditures
Capital Outlay
14,533
-
-
-
-
-
0.00%
0.00%
Total Capital Expenditures
14,533
-
-
-
-
-
0.00%
0.00%
Indirect cost allocation
102,498
97,925
35,000
35,000
35,700
36,414
2.00%
2.00%
Total Expenditures
1,579,154
1,504,207
427,983
427,500
758,200
673,914
77.36%
- 11.12%
Beginning Fund Balance
714,946
575,845
623,120
389,674
906,875
884,675
132.73%
-2.45%
Change in Fund Balance
(139,101)
47,275
283,755
202,500
(22,200)
84,086
- 110.96%
- 478.77%
Ending Fund Balance
$ 575,845
$ 623,120
$ 906,875
$ 592,174
$ 884,675 $
968,761
49.39%
9.50%
74
Expenditure Detail - Supplies and Services
Supplies include miscellaneous supplies. Services include marketing costs to attract visitors to the
area, Seattle Southside Regional Tourism Authority (SSRTA), and potential requests by third parties.
Historical data represented here is prior to SSRTA.
Tourism
75
Actual
Projected
Budget
Account Number
2014 2015
2016
2016 2017 2018
101.00.557.300.31.00 Supplies - Office & Operating
$ 25,892 $ 33,326
$ 500
$ $ $
101.00.557.302.31.00 Supplies -Office and Operating
2,297 184
-
101.00.557.303.31.00 Supplies - Meals and Refreshments
- 48
-
Total Supplies
28,189 33,559
600
101.00.557.300.41.02 Prof Svcs - Public relations
17,500 10,000
22,500
101.00.557.300.41.03 Prof Svcs - Mailhandlers & Cascade E-
57,960 76,223
-
Commerce, SeaTac Visitor Center staff
101.00.557.300.4112 Prof Svcs - Website development and
maintenance, SliceHost, DMAI
23,551 24,549
Empowerment, event calculator
101.00.557.300.42.00 Communication - Sprint, MCI, Eblast
35,235 19,393
101.00.557.300.42.01 Communication - Postage
36,589 13,598
101.00.557.300.43.00 Travel - Parking, meals, mileage, air trawl
18,539 19,999
101.00.557.300.45.00 Rental - Office equipment leases
52,452 23,682
101.00.557.300.45.94 Rental - 'Equipment Replacement Fund
1,500 1,650
101.00.557.300.45.95 Rental - Equipment Rental 0 & M
2,090 2,368
101.00.557.300.47,00 Public Utility
- -
101.00.557.300.48.00 R&M - Equipment repairs and maint.
148 82
101.00.557.300.49.00 Misc
32,348 38,127
101.00.557.300.49.01 Misc - Printing
1,265 3,197
101.00.557.300.49.08 Misc - PPI credit card fees
668 1,078
101.00.557.301.44.10 Marketing - Washington State Visitors
Guide, Scenic Byways, AAA, online
171,659 179,360
advertising, Rotary
101.00.557.301 A4,11 Marketing - Starfire Sports
31,772 25,000
101.00.557.301.44A2 Marketing - Social media ad buys,
research, Experience WA ad, stock
65,362 66,818
photos, Green Rubino contract
101.00.557.301.44.15 Marketing - Tourism map, planners
- 38,756
101.00.557.302A1.00 Prof Svcs - Conversion Study & SSRTA
25,112 1,363
101.00.557.302.41.01 Prof Svcs - SW King County Chamber
20,000 -
101.00.557.302.41.02 Prof Svcs - Public relations
- 54
101.00.557.302.41.03 Prof Svcs - Community Events
- -
101.00.557.302.41.05 Museum of Flight
35,000 36,795
101.00.557.302.41.06 Prof Svcs - Agency staff
85,424 63,986
101.00.557.302.42.00 Communication - Postage
3,833 1,691
101.00.557.302.43,00 Trawl - Mileage, parking, etc
- 147
101.00.557.302.44.00 Advertising - Sponsorships
- -
101.00.557.302A9.00 Misc - Misc incidental costs
25 -
101.00.557.303.44.10 Advertising - SeaTac marketing projects
172,843 185,086
101.00.557.303.44.11 Advertising - Mall shuttle
120,000 119,750
101.00.557.300.47.26 Advertising - Mall shuttle
- -
Total Services
1,010,877 952,761
22,500
1
101.00.594.570.64.03 Capital - Machinery and Equipment
14,533 -
-
Total Other
14,633 -
-
Total Supplies, Services and Other
$1,053,599 $ 986,310
$ 23,000
$
75
Expenditure Detail - Supplies and Services
SSRTA
76
Actual
Projected
Budget
Account Number
2014 2015
2016
2016 2017 2018
101.00.557.300.31.00 Supplies - Office & Operating
$ $
$ 500
$ $ 5,000 $ 5,000
Total Supplies
500
5,000 5,000
101.00.557.300.41.02 Prof Svcs - Public relations
22,500
- -
101.00.557.300.42.00 Communication - Sprint, MCI, Eblast
(127)
- -
101.00.557.300.43.00 Travel - Parking, meals, mileage, air travel
-
2,500
10,000 10,000
101.00.557.300.49.00 Misc
-
20,000 20,000
101.00.557.301.41.00 Prof Svcs and memberships
167,500 100,000
101.00.557.301.44.00 Marketing
-
150,000 150,000
101.00.557.302.41.00 Prof Svcs - Conversion Study & SSRTA
337,500
337,500 270,000 202,500
101.00.557.302.41.01 Prof Svcs - SW King County Chamber
-
20,000 - -
101.00.557.302.41.03 Prof Svcs - Community Events
-
- 100,000 150,000
101.00.557.302.41.05 Museum of Flight
35,000
35,000 - -
101.00.557.302.43.00 Travel - Mileage, parking, etc
148
-
101.00.557.302.49.00 Misc - Misc incidental costs
279
101.00.557.303.44.10 Advertising - SeaTac marketing projects
(6,000)
101.00.557.300.47.26 Advertising - Mall shuttle
683
Total Services
392,483
392,500 717,500 632,500
101.00.594.570.64.03 Capital - Machinery and Equipment
-
- - -
TotalOther
-
- - -
Total Supplies, Services and Other
$ $
$ 392,983
$ 392,500 $ 722,500 $ 637,500
76
pas Mai
Meetin Date Pre ared by Mayor review dil review
10/10/16 VC
ITEM INFORMATION
ITEMNO.
3.E. (2)
R75
ISTAFF SPONSOR: VICKY CARLSEN I
ORIGINAL AGENDA DATE: 10/10/16
AGENDA ITEM TITLE Department of Community Development 2017-2018 Proposed Budget
CATEGORY ❑ Discussion
Mt Date 10110116
❑ Motion
Mt
,g Date
❑ Resolution
M1
,g Date
[—I Ordinance
,g Date
Mt
❑ BidAvard
Mt
,g Date
[:] Public Hearing
Mtg Date
[:] Other
M1
,g Dale
SPONSOR ❑ Council [:] Mayor ❑ HR ❑ DCD Z Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PIS
SPONSOR'S Council is being asked to review the DCD 2017-2018 proposed budget. If no changes are
SUMMARY requested, Council consensus will be requested to move the 2017-2018 proposed budget
forward to the final budget package for approval in November.
REVIEWED BY ❑ cow mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/26/16 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COmm""FLE, For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 9/21/16
Draft DCD 2017-2018 Proposed Budget
Minutes from the Community Affairs and Parks Committee meeting 9/26/16
R75
m
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Affairs & Parks Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: September 21, 2016
SUBJECT: Community Development Department 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Community
Development department section of the budget is ready for review by the Community Affairs
and Parks Committee.
BACKGROUND
The Department of Community Development is organized into three divisions: Building, Permit
Coordination, and Planning and Community Services. Administration oversees the functions of
Building, Planning and Permit Coordination and provides reception and clerical support to the
department. The Director is the SEPA responsible official for environmental review, chairman of
the Development Review Committee and Short Subdivision Committee, and coordinator of
regional planning issues.
DISCUSSION
The proposed budget for Community Development department has increased 4.14% for 2017
and decreased by 0.60% for 2018. The following will summarize the proposed changes to the
Court.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes in healthcare and retirement.
• COLA 2% increase each year
• PERS retirement rate set at 12.83% each year
• Healthcare 8% increase each year
• Workers compensation 10% increase each year
• Budget from services line items were reallocated to fund the increase in FTE count.
• Supplies were adjusted based on grant funding.
• Services were adjusted based on grant funding.
RECOMMENDATION
Staff recommends that the Community Affairs and Parks Committee forward this section of the
budget on to the Committee of the Whole for review. If there are no recommended changes,
Council consensus will be requested to move this departmental budget forward to the final
budget package in October.
ATTACHMENTS
Draft Community Development department 2017-2018 Proposed Budget
79
Mm
Community Development
Banning Commission
Board of Architectural DCD Director Hearing Examiner
Review (1)
Assistant to the
Director
(1)
DTuty DCD Permit
Director Coordinator BLIildin� Official
Planning Urban Administrative Senior Plans
Supervisol, Environmentalist Support Examiner
Technician
(1) )i ( 5) 1 1 11)N
Senior Planners Plans Examiner
(125) I 1 d (1)
Assistant Planner Combination
J5) Inspector
I I H (2)
Adrnin Support Senior Electrical
technician Inspector
TDM Program Enforcement Grant Funded Officer
(2.25) 1115
Admin Support
Technician
(1.5)
91
DEPARTMENT: Community Development 00
FUND: General FUND NUMBER: OOU
RESPONSIBLE MANAGER: Jack Pace POSITION: Director
Description:
The Department Of Community Development is organized into three divisions: Building, Permit
Coordination, and Planning and Community Services. Administration oversees the functions OfBuilding,
Planning and Permit Coordination and provides reception and C|8riC8| support h3the department. The
Director is the SEPA responsible official for environmental review, chairman of the Development Review
Committee and Short Subdivision Committee, and coordinator of regional planning issues.
2015-2016 Accomplishments
* Completed the update of all elements of the Comprehensive Plan and received P8RC
certification. Strategic Goal 2.
* Began incorporating the changes made inthe Comprehensive Plan into City-wide policies and
actions including updating tree and landscaping regulations. Strategic Goals f,ZJ\& 5.
* Tukwi|o's Southuentar Subarea Plan won m Governor's Smart Choices Award for fostering
development of a high-density, regionally-oriented, mixed use center including housing.
* Adopted updated regulations for medical and recreational marijuana per State law.
+ Updated Tukwi|a'ovvire|eoo communication regulations per Federal |ovv.
+ Performed 30 abatements of properties with significant, ongoing code violations. Strategic Goal
1.
+ Adopted the International Property Maintenance Code including sections of the National Healthy
Housing Standards to improve the condition Of properties and buildings in the City of Tukwila.
Strategic Gmo/ t
* Continued to implement the new permit tracking system (TRAKiT) including online inspection
scheduling and permit status review. Strategic Goal 4'
+ Updated SEPA regulations to reflect changes to State law. Strategic Goal 4.
° Tukwila Commute Trip Reduction Program was granted $536.000 over 8 years todevelop and
implement trip reduction programs to improve and expand services to businesses and the public
* Review sidewalk requirements in Subdivision Code. Strategic Goals 3 &4.
* Begin Tukwila International Boulevard Implementation. Strategic Goal 1.
* Developed a map based online tool to provide zoning and sensitive area information to the public.
Strategic Goal
° Completed the first step in reviewing potential efforts to increase affordable housing. Strategic
Goal 2.
2017-2018 Outcome Goals
° Adopt updated landscape and tree codes to implement Comprehensive Plan tree canopy goals
which will improve the health and aesthetics of residential neighborhoods and development.
Strategic Goals 3 &4.
° Modify Tukvvi|a'stransportation mode split through extensive marketing and outreach including
diverse CVnnnnVnities' such as Veterans, individuals with limited English proficiency, and elderly
and low income populations using the CTR grant. Strategic Goals 3&4.
* Explore reinstating o revised Housing Options Demonstration Program. Strategic Goals Y & 2'
* Explore development standards t0 encourage 8Mbnd8b|H, quality design that benefits the
neighborhood. Strategic Goals Y& 2.
* Explore anADU amnesty program toimprove life safety conditions. Strategic Goals 1 & 2'
♦ Partner with non - profit housing developers to increase affordable housing options. Strategic
Goals 1 & 2.
Update Tukwila International Boulevard regulations to implement the Comprehensive Plan.
Strategic Goal 1.
♦ Enhance administering the Rental Housing Licensing and Inspection Program with additional
support staff. Strategic Goa / 2.
Implement online permit applications and electronic plan review. Strategic Goal 4.
♦ Continue Business & MF Recycling & Composting Outreach. Strategic Goals 3 & 4.
♦ Streamline the development review process and standards using the Lean method. Strategic
Goal 4.
♦ Assist the Tukwila School District in implementing their Capital Facilities improvements. Strategic
Goal 2.
♦ Begin implementation of the Mall to Pond Axis of the Southcenter Plan. Strategic Goals 1, 3 &
5.
♦ Assist PW in seeking funds for implementation of the Longacres improvements. Strategic Goals
1,3 &5.
Update the Manufacturing Industrial Center environmental regulations to encourage further
investment. Strategic Goal 1.
Annexation of Tukwila's Potential Annexation Area in the Orillia Road Area. Strategic Goal 2.
2017 -2018 Indicators of Success
♦ New landscape and tree codes adopted
Development permits accepted online and plans reviewed electronically
Transportation mode split shows higher usage of transit, van pools, bicycling and walking
♦ Continued improvement in rental housing conditions
♦ Implementation of Tukwila International Boulevard policies and strategies
♦ Short review times for development permits ( Electrical Permit / Plumbing /Gas Permits )
M
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement. Several staffing modifications are included as well: A senior
planner position was reduced by 0.25 and an assistant planner was increased by 0.25, and an admin
tech support position was increased by 0.5. The changes in positions were covered by grants or
reductions in other categories. The TDM coordinator position was reduced in 2018.
Supplies. Supplies were increased in 2017 by $6,580 then reduced in 2018 by $2,000. The changes
are related to grants.
Services. Overall, the services category was reduced in 2017 by $140 thousand and an additional $55
thousand in 2018. Several lines were reduced to fund the additional FTEs, several lines were adjusted
based on grant funding, and other lines were adjusted for inflation and actual usage.
Intergovernmental. The Metro CTR program line in this category was adjusted for grant funding.
Expenditure Summary
CommunityDevelo ment
Expenditures B Program
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Administration
$ 322,247
$ 350,136
$ 334,130
$ 335,825
$ 363,987
$ 380,509
8.39%
4.54%
Planning
1,001,757
1,221,395
1,073,525
1,151,787
1,269,969
1,285,782
10.26%
1.25%
Code Enforcement
347,247
359,524
432,342
434,574
519,031
533,334
19.43%
2.76%
Permit Coordination
440,928
442,945
306,687
450,710
399,554
411,454
- 11.35%
2.98%
Building Division
597,318
621,449
821,124
872,103
849,025
871,623
- 2.65%
2.66%
Recycling Program
47,732
48,526
57,218
40,384
46,000
46,000
13.91%
0.00%
TDM Program
51,903
52,783
217,714
261,047
245,769
142,455
-5.85%
- 42.04%
De pa rtm e nt Tota 1
$2,809,132
$3,096,757
$3,242,741
1 $3,546,430
$3,693,335
$3,671,158
4.14%
- 0.60%
Comm unitv Develoam ent
Expenditures B Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$1,892,797
$1,865,184
$1,985,959
$2,122,366
$2,245,225
$2,247,103
5.79%
0.08%
Personnel Benefits
611,532
631,445
752,830
744,799
909,469
949,758
22.11%
4.43%
Supplies
40,750
46,212
34,169
31,100
37,680
35,680
21.16%
-5.31%
Services
248,793
542,652
459,737
633,165
492,962
437,616
- 22.14%
- 11.23%
IntergmA. Svcs & Taxes
15,259
11,265
1 10,045
1 15,000
8,000
1,000
- 46.67%
- 87.50%
De pa rtm e nt Tota I
$2,809,132
$3,096,757
1 $3,242,741
1 $3,546,430
$3,693,335
$3,671,158
4.14%
-0.601/6
0
Expenditure Detail - Salaries & Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contractual agreements.
Community Development
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
DCD Director
1
1
$ 151,848 $ 58,534
1
$ 154,885 $ 61,619
Deputy DCD Director
1
1
125,851 54,807
1
128,368 57,796
Assistant to the Director
1
1
78,623 33,803
1
80,195 35,630
Planning Supervisor
1
1
113,969 46,700
1
116,249 49,114
Senior Planner
3.5
3.25
324,418 102,660
3.25
330,906 107,107
Assistant Planner
1.5
1.75
147,074 54,797
1.75
150,015 57,511
Urban Environmentalist
0.5
0.5
45,266 9,338
0.5
46,171 9,561
TDM Coordinator
2.25
2.25
116,546 42,223
135
91,594 37,361
Code Enforcement Officer
3
3
224,237 92,411
3
228,722 97,381
Permit Coordinator
1
1
93,287 35,267
1
95,152 37,005
Building Official
1
1
115,645 43,688
1
117,958 45,917
Senior Electrical Inspector
1
1
86,719 35,290
1
88,453 37,164
Senior Plans Examiner
1
1
80,151 32,631
1
81,754 34,311
Combination Inspector
2
2
160,320 83,426
2
163,526 88,239
Plans Examiner
1
1
71,219 30,828
1
72,643 32,465
Admin Support Technician
4
4.5
247,886 141,998
4.5
252,844 150,509
Extra Labor
51,074 6,926
36,574 6,926
Overtime
11,094 1,166
11,094 1,166
Clothing Allowance
- 2,975
- 2,975
Department Total
25.75 1
26.25 1
$ 2,245,225 $ 909,469 1
25.75
2,247,103 $ 949,
M
Expenditure Detail - Supplies, Services and Other
Supplies include office and operating Supo|ies, resale items for programs, and small tools. Services
include professional aemioea, travel, operating |oases, equipment rental and replacement costs, utilities
and repair & maintenance, among others. Intergovernmental includes pass-through grant funds.
Community Development ��,
Actual
Projected
Budget
Account Name, Purpose
2014
2015
2016
2016
2017
2018
Salaries
$1,836,735
$1,760,889
$1,916,611
$1,978,687
$2,183,057
$2,199,435
Extra Labor
49,900
98,192
61,406
137,728
51,074
36,574
Overtime
6,163
6,103
7,943
5,951
11,094
11,094
FICA
141,926
139,893
145,779
144,390
171,664
172,849
Pension
168,127
184,837
226,965
206,902
263,445
265,439
Industrial Insurance
14,594
13,543
18,289
19,990
23,960
25,900
Healthcare
286,735
292,722
359,155
370,542
447,424
482,596
Clothing Allowance
150
99
2,642
2,975
2,975
2,975
Total Salaries& Benefits
2,504,329
2,496,628
2,738,789
2,867,165
3,154,693
3,196,862
Supplies
40,422
45,774
33,850
30,780
37,180
35,180
Small tools
328
439
320
320
500
500
Total Supplies
40,750
46,212
34,169
31,100
37,680
35,680
Professional services
90,761
389,705
246,872
385,206
253,400
203,900
Communication
2,827
4,056
6,407
5,000
6,500
6,500
Travel
7,917
5,887
12,822
13,800
13,800
13,800
Advertising
363
411
3,500
3,500
-
-
Operating leases
24,651
19,604
18,336
24,482
12,800
12,954
Utilities
91
911
586
-
2,500
2,500
Repair and maintenance
45,091
52,190
49,666
44,050
51,185
53,185
Miscellaneous
77,092
69,887
121,548
157,127
152,777
144,777
Total Services
248,793
542,652
459,737
633,165
492,962
437,616
Intergovernmental
15,256
11,264
10,044
15,000
8,000
1,000
Tota I Other
15,259
11,265
10,045
15,000
8,000
1,000
Total Community Development
$2,809,132
$3,096,757
$3,242,741
$3,546,430
$3,693,335
$ 3,671,158
DEPARTMENT: Comm. Dev (08) DIVISION: Administration
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Jack Pace POSITION: Director
Description
The Community Development department is organized into three divisions: Building, Permit
Coordination, and Planning and Community Services. Administration oversees the functions of Building,
Planning, and Permit Coordination and provides reception and clerical support to the department. The
Director is the SEPA responsible official for environmental review, chairman of the Development Review
Committee, and Short Subdivision Committee, and coordinator of regional planning issues.
Expenditure Summary
Community Development -Administration
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 219,298 $
224,200
$ 229,238
$ 229,431
$ 231,584
$ 236,194
0.94%
1.99%
Personnel Benefits
76,659
86,558
88,146
85,194
92,423
97,336
8.49%
5.32%
Supplies
14,308
19,359
7,413
11,400
9,680
9,680
- 15.09%
0.00%
Services
11,978
20,019
9,332
9,800
30,300
37,300
20918%
23.10%
Intergovt. Services & Taxes
3
1
1
-
-
-
0.00%
0.00%
Expenditure Total
$ 322,247 $
350,136
1 $ 334,130
1 $ 335,825
$ 363,987
$ 380,509
8.39%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Community Development- Administration
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
DCD Director
1
1
$ 151,848 $ 58,534
1
$ 154,885 $ 61,619
Assistant to the Director
1
1
78,623 33,803
1
80,195 35,630
Overtime
1,114 86
1,114 86
Total
2
2
$ 231,584 $ 92,423
2
$ 236,194 $ 97,336
RYA
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office supplies. Services include professional services, travel, operating
leases, equipment rental and replacement costs and repair & maintenance, among others.
Community Development - Administration
LIN
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.08.558.710.31.00 Supplies - Office
$ 14,308 $
19,359
$ 7,413
$ 11,400
$ 9,680
$ 9,680
Total Supplies
14,308
19,359
7,413
11,400
9,680
9,680
000.08.558.710.41.00 Prof Svcs -Consulting secs
2,126
11,258
-
-
3,000
10,000
000.08.558.710.41.01 Prof Secs - pass through
-
-
-
-
10,000
10,000
000.08.558.710.43.00 Trawl - Meals, parking, mileage
1,373
831
530
500
500
500
000.08.558.710.45.00 Rental - Operating leases and rentals
5,568
5,377
5,963
4,800
4,800
4,800
000.08.558.710.48.00 R &M - Repairs and maintenance
924
943
1,013
500
500
500
000.08.558.710.49.00 Misc - Registration - annual training and
728
565
590
2,500
2,500
2,500
seminars
000.08.558.710.49.30 Misc - Memberships - APA, WA City
-
475
500
500
500
500
Planning Directors Assn., and American
Planning Assn.
000.08.558.710.49.40 Misc - Memberships and training
1,260
570
737
1,000
6,000
6,000
000.08.558.710.49.53 Misc - Hearing Examiner Fees
-
-
-
-
2,500
2,500
Total Services
11,978
20,019
9,332
9,800
30,300
37,300
000.08.558.710.53.00 Taxes & Assmnts - Excise Tax
3
1
1
-
-
-
Total Intergovernmental
3
1
1
-
-
-
Total Supplies, Services and Other
$ 26,290 $
39,379
$ 16,747
$ 21,200
$ 39,980
$ 46,980
LIN
DEPARTMENT: Comm. Dev. (08)
FUND: General
RESPONSIBLE MANAGER: Jack Pace
DIVISION: Planning
FUND NUMBER: 000
POSITION: Director
Description
The Planning Division is responsible for processing applications for development under the Zoning Code,
Subdivision Ordinance, Sign Code, SEPA Ordinance, Comprehensive Plan and Shoreline Master
Program. The development process includes preparation of staff reports for the Planning Commission,
Board of Architectural Review, and Hearing Examiner. Per the Growth Management Act, the division
manages the update of the Comprehensive Plan through the Planning Commission and City Council.
This also involves coordination of issues through other agencies of the State, County, and other cities.
This division also manages the City's residential and commercial recycling program, Code Enforcement,
Rental Housing Program, and administers the community -wide Transportation Demand Management
(TDM) program and GIS service for the department.
Expenditure Summary
Community development - Planning
Expenditures
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 727,711
$ 827,167
$ 739,034
$ 746,340
$ 862,008
$ 863,802
15.50%
0.21%
Personnel Benefits
216,688
244,210
273,542
275,425
298,825
312,846
8.50%
4.69%
Supplies
3,772
4,551
6,781
9,000
8,000
8,000
- 11.11%
0.00%
Services
53,586
145,466
54,167
121,022
101,135
101,135
- 16.43%
0.00%
Expenditure Total
$1,001,757
$1,221,395
$1,073,525
$1,151,787
$1,269,969
$1,285,782
10.26%
1.25%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements. One existing Administrative Support Technician was moved into Planning from the
Permit Center.
Community Development - Planning
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Deputy DCD Director
1
1
$ 125,851 $ 54,807
1
$ 128,368 $ 57,796
Planning Supervisor
1
1
113,969 46,700
1
116,249 49,114
Senior Planner
3.5
3.25
324,418 102,660
3.25
330,906 107,107
Assistant Planner
1.5
1.75
147,074 54,797
1.75
150,015 57,511
Urban Environmentalist
0.5
0.5
45,266 9,338
0.5
46,171 9,561
Admin Support Technician
0
1
58,083 23,867
1
59,245 25,101
Extra Labor
45,500 6,500
31,000 6,500
overtime
1 1,847 155
1
1,847 155
Total
7.5
8.5
1 $ 862,008 $ 298,825
1 8.5
$ 863,802 $ 312,846
We
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office and operating supplies, program supplies, as well as replacement
trees. Services include professional services, travel, communication, fees paid to King County, recycling
events, equipment rental and replacement costs and repair & maintenance, among others.
Community Development - `Planning
til
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000. 08.558.600.31 . 00 Supplies -Office and Operating
$ 3,719
$ 3,379
$ 3,779
$ 6,000
$ 5,000
$ 5,000
000.08.558.600.31.01 Supplies - Graphics
-
718
-
-
-
-
000.08.558.600.31.02 Supplies - Tree Replacement
53
454
3,003
3,000
3,000
3,000
Total Supplies
3,772
4,551
6,781
9,000
8,000
8,000
000.08.558.600.41.00 Prof Svcs - Comp Plan, Tree Ord, TIB,
39,466
103,538
18,484
(21,978)
54,000
54,000
TOD at TIB Sta.
000.08.558.600.41.06 Prof Svcs - SEPA Consultant
-
20,650
-
-
10,000
10,000
000.08.558.600.41.18 Prof Sacs - Northwest Arena
-
-
110,000
-
-
000.08.558.600.42.00 Communication - Postage for public
38
42
2,986
3,000
3,000
3,000
notices and citizen communication,
Newspaper notices for legal notices and
annual garage sale
000.08.558.600.43.00 Travel - Parking, meals, mileage for
1,739
974
1,661
2,000
2,000
2,000
seminars and training
000.08.558.600.48.00 R &M - Annual maintenance for ESRI,
-
8,132
8,104
3,000
8,135
8,135
copiers, other equipment & repairs
000.08.558.600.49.00 Misc - Printing and other services
8,192
4,056
13,671
9,000
11,000
11,000
000.08.558.600.49.30 Misc - Dues and Subscriptions
1,716
2,902
3,717
7,500
4,500
4,500
000.08.558.600.49.40 Misc - Training
1,812
5,430
543
3,500
8,500
8,500
000.08.558.600.49.53 Misc. - Hearing Examiners
624
(259)
5,000
5,000
-
-
Total Services
53,586
145,466
54,167
121,022
101,135
101,135
Total Supplies, Services and Other
$ 57,359
$ 150,018
$ 60,949
$ 130,022
$ 109,135
$ 109,135
til
DEPARTMENT: Comm. Dav. (OO)
FUND: General
RESPONSIBLE MANAGER: Jack Pace
DIVISION: Code Enforcement
FUND NUMBER: O0O
POSITION: Director
Description
The Code Enforcement office works with residents and property owners to resolve non-criminal violations
of the Tukwila Municipal Code.
Expenditure Summary
Community Development - Code Enforcement
Expenditures
Actua I
2014
2015
Projected
2016
2016
Budget
2017
2018
2016-17
% Chg
2017-18
% Chg
Admin Support Technician
1
15
77,811 51,321
15
79,367 54,542
Personnel Benefits
80,480
83,771
106,592
92,456
144,847
153,039
56.67%
5.66%
Supplies
7,639
329
6,345
500
500
500
0.00%
0.00%
Sermces
29,598
40,879
34,419
102,083
63,276
63,347
-3&02%
0.11%
Expenditure Total
$ 347,247 $
359,524
$ 432,342
Fs 434,574 $
519,031
$ 533,334
1 19.
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include o cost of living edVVtDl8[t per
CUntx8[t agreements. A .5 FTE Administrative Support Tech position was added to the Rental MVUSiOg
Licensing program.
Community Development - Code Enforcement
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Admin Support Technician
1
15
77,811 51,321
15
79,367 54,542
Extra Labor
5,574 426
5,574 426
O\,ertime
2,786 214
2,786 214
Clothing Allowance
- 475
- 475
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office and operating supplies. Services include professional services for
code enforcement proposal, rental, and printing for various programs, travel, and memberships, among
others.
Community Development- Code Enforcement
92
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.08.524.600.31.01 Supplies - Office & Operating
$ 7,639 $
329
$ 6,345
$ 500
$ 500
$ 500
Total Supplies
7,639
329
6,345
500
500
500
000.08.524.600.41.00 Prof Svcs - Code enforcement initiative
17,410
26,955
22,123
87,000
-
-
000.08.524.600.42.00 Communication
2,789
2,881
2,246
1,500
3,000
3,000
000.08.524.600.43.00 Travel - Parking, meals, mileage for
1,128
1,173
623
600
600
600
WACE conferences and misc.
000.08.524.600.45.94 Rental - Equipment Replacement Fund
3,522
4,332
1,231
5,799
183
183
000.08.524.600.45.95 Rental - Equipment Rental 0 & M
3,260
3,473
3,063
2,757
3,566
3,637
000.08.524.600.47.00 Public Utility - Solid Waste Dump Passes
91
-
586
-
-
-
000.08.524.600.47.28 Utilities - Solid Waste
-
911
-
-
2,500
2,500
000.08.524.600.49.00 Misc - Conferences, training, membership
1,398
1,154
4,547
4,427
3,427
3,427
dues, misc.
000.08.524.600.49.02 Misc - Abatement Program
-
-
-
-
50,000
50,000
Total Services
29,598
40,879
34,419 1
102,083
63,276
63,347
Total Supplies, Servicesand Other
$ 37,237 $
41,209
$ 40,764 1
$ 102,583
$ 63,776
$ 63,847
92
DEPARTMENT: Comm. Dev. (08)
FUND: General
RESPONSIBLE MANAGER: Jack Pace
DIVISION: Permit Coordination
FUND NUMBER: 000
POSITION: Director
Description
The Permit Coordination Division is responsible for maintaining the permit system and receiving and
issuing permits using TRAKiT software. Monthly building activity reports are prepared and forwarded to
King County for sales tax and property tax credits. Public information is maintained at the counter for
applicants and citizenry.
Expenditure Summary
Community Development- Permit Coordination
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 260,015 $
243,475
$ 160,140
$ 266,568
$ 207,126
$ 211,231
- 22.30%
1.98%
Personnel Benefits
90,511
100,726
67,268
103,942
102,229
108,023
-1.65%
5.67%
Supplies
2,676
2,357
3,489
3,000
3,000
3,000
0.00%
0.00%
Services
87,725
96,386
75,791
77,200
87,200
89,200
12.95%
2.29%
Expenditure Total
$ 440,928 $
442,945
$ 306,687
$ 450,710
$ 399,554
$ 411,454 1
- 11.35%
2.98%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements. One existing Administrative Support Technician was moved into Planning from the
Permit Center.
Community Development- Permit Coordination
Position
2016
2017
2017 Budgeted
2018
2018 Budgeted
Description
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Permit Coordinator
1
1
$ 93,287 $ 35,267
1
$ 95,152 $ 37,005
Admin Support Technician
3
2
111,992 66,809
2
114,232 70,865
Overtime
1,847 153
1,847 153
Total
4
3
$ 207,126 $ 102,229
3
$ 211,231 $ 108,023
93
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office and operating supplies. Services include professional services,
rental, travel, and memberships, maintenance and support for TRAKiT, among others.
Community Development - Permit Coordination
M
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.08.558.500.31.00 Supplies - Office & Operating
$ 2,676 $
2,357
$ 3,489
$ 3,000
$ 3,000
$ 3,000
Total Supplies
2,676
2,357
3,489
3,000
3,000
3,000
000.08.558.500.41.00 Prof Sacs - Microfilming, Courier services
8,844
24,001
5,219
5,000
10,000
5,000
and other services
000.08.558.500.42.00 Communication
-
-
110
-
-
-
000.08.558.500.43.00 Travel - Travel, hotel, meals forTRAKiT
2,907
1,913
2,787
3,700
3,700
3,700
conference
000.08.558.500.48.00 R &M - Repair and maintenance services,
44,168
43,116
40,000
40,000
42,000
44,000
TRAKiT maintenance and support
000.08.558.500.49.00 Misc - Memberships, certifications,
354
1,001
2,983
6,500
6,500
6,500
registrations, conferences
000.08.558.500.49.08 Misc - PPI credit card fees (pass through)
31,452
26,354
24,692
22,000
25,000
30,000
Total Services
87,725
96,386
75,791
77,200
87,200
89,200
Total Supplies, Services and Other
$ 90,401 $
98,743
$ 79,280
$ 80,200
$ 90,200
$ 92,200
M
DEPARTMENT: Comm. Dev
FUND: General
RESPONSIBLE MANAGER:
(08) DIVISION: Building
FUND NUMBER: 000
Jack Pace POSITION: Director
Description
The mission of the Building division is to ensure building construction conforms to the state -wide building
code and companion codes and City ordinances. The focus of the division is the building permit process,
plan review process, inspection process, and issuance of Certificates of Occupancy.
Expenditure Summary
Community Development - Building Division
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 416,129 $
296,611
$ 439,599
$ 481,764
$ 517,554
$ 527,835
7.43%
1.99%
Personnel Benefits
138,988
108,017
200,317
183,463
228,921
241,154
2438%
5.34%
Supplies
3,023
8,036
5,174
500
3,500
3,500
600.00%
0.00%
Services
39,177
208,786
176,035
206,376
99,051
99,134
- 52.00%
0.08%
Expenditure Total
$ 597,318 $
621,449
$ 821,124
$ 872,103
$ 849,025
$ 871,623
-2.65%
2.66%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Communitv Develonment- Buildina Division
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Building Official
1
1
$ 115,645 $ 43,688
1
$ 117,958 $ 45,917
Senior Electrical Inspector
1
1
86,719 35,290
1
88,453 37,164
Senior Plans Examiner
1
1
80,151 32,631
1
81,754 34,311
Combination Inspector
2
2
160,320 83,426
2
163,526 88,239
Plans Examiner
1
1
71,219 30,828
1
72,643 32,465
O\Aartime
3,500 558
3,500 558
Clothing Allowance
- 2,500
- 2,500
Department Total
6
6
$ 517,554 $ 228,921
6
$ 527,835 $ 241,154
95
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous operating supplies. Services include professional services, travel related
costs, memberships, credit card fees, and repair & maintenance, among others. The abatement program
was moved into the Code Enforcement budget.
Community Development -Building Division
I ��
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.08.558.501.31.00 Supplies - Office & Operating
$ 2,694
$ 7,597
$ 4,854
$ 180
$ 3,000
$ 3,000
000.08.558.501.35.00 Small Tools & Equipment - Furniture
328
439
320
320
500
500
Total Supplies
3,023
8,036
5,174
500
3,500
3,500
000.08.558.501.41.00 Prof Svcs - Project Peer Reviews - Reid
1,929
179,163
140,509
140,000
80,000
80,000
Middleton & Sound Inspections &
Investigative (pass through)
000.08.558.501.42.00 Communication - Postage
-
662
1,065
500
500
500
000.08.558.501.43.00 Travel - Meals, parking for WABO
-
195
1,685
1,500
1,500
1,500
meetings and for training
000.08.558.501.45.94 Rental - Equipment Replacement Fund
4,144
3,757
710
3,757
106
106
000.08.558.501.45.95 Rental - Equipment Rental 0 & M
8,157
2,665
7,369
7,369
4,145
4,228
000.08.558.501.48.00 R &M - Misc repairs and maintenance
-
-
550
550
550
550
000.08.558.501.49.00 Misc - Membership dues, registrations,
1,355
475
1,443
2,000
2,000
2,000
and tuition
000.08.558.501.49.02 Misc - Abatement Program
23,400
19,864
19,294
50,000
-
-
000.08.558.501.49.30 Misc - Dues and Subscriptions
80
125
-
-
350
350
000.08.558.501.49.40 Misc - Training
113
1,880
31411
700
6,500
6,500
Total Services 1
39,177
208,786
176,035
206,376
95,651
95,734
Total Supplies, Services and Other
$ 42,200
$ 216,822
$ 181,209
$ 206,876
$ 99,151
$ 99,234
I ��
DEPARTMENT: Comm. Dev. (08)
FUND: General
RESPONSIBLE MANAGER: Jack Pace
DIVISION: Recycling Program
FUND NUMBER: 000
POSITION: Director
Description
The Recycling Program objectives are to develop and enhance waste prevention and recycling programs
in Tukwila, and to implement activities that work towards meeting local and regional solid waste, resource
conservation, and sustainability goals. The program also supports the recycling components of the City's
solid waste contract. Program strategies include providing outreach, promotion, education, and technical
assistance to businesses, multifamily complexes, and single family residences on recycling and waste
prevention, offering special residential recycling events, and supporting other resource conservation
projects, such as composting, within the City. The program activities and materials are primarily funded
by Washington State and King County grants. The Recycling Program is housed within the Department
of Community Development.
Expenditure Summary
Community Development - Recycling Program
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 10,067 $
9,693
$ 18,261
$
$
$
0.00%
0.00%
Personnel Benefits
2,970
2,742
2,433
9,332
8,060
3,932
0.00%
0.00%
Supplies
9,332
11,579
3,932
4,200
9,000
9,000
11429%
0.00%
Services
25,363
24,511
32,591
36,184
37,000
37,000
2.26%
0.00%
Expenditure Total
$ 47,732 $
48,526
$ 57,218
$ 40,384
$ 46,000
$ 46,000
13.91%
0.00%
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous operating supplies. Services include professional services, travel related
costs, memberships, credit card fees, and repair & maintenance, among others.
Community Development - Recycling Program
97
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.08.554.900.31.02 Supplies - Recycling - CPG
$ - $
3,520
$ -
$ -
$ 2,000
$ 2,000
000.08.554.900.31.04 Supplies - Recycling -KC WRR - Grant
9,332
8,060
3,932
4,200
7,000
7,000
Total Supplies
9,332
11,579
3,932
4,200
9,000
9,000
000.08.554.900.41.02 Prof Svcs - Recycling -CPG - Grant
15,034
9,871
1,061
10,413
5,000
5,000
000.08.554.900.41.04 Prof Svcs - Recycling -KC WRR - Grant
5,952
10,449
25,978
21,271
25,000
25,000
000.08.554.900.42.04 Communications - Recycling - KC WRR
-
471
-
-
-
-
000.08.554.900.44.04 Advertising - Recycling -KC WRR
363
411
3,500
3,500
000.08.554.900.49.02 Misc. - Recycling - CPG
-
1,022
-
-
-
-
000.08.554.900.49.04 Misc. - Recycling -KC WRR
4,015
2,287
2,052
1,000
7,000
7,000
Total Services
25,363
24,511
32,591
36,184
37,000
37,000
Total Supplies, Services and Other
$ 34,695 $
36,090
$ 36,523
$ 40,384
$ 46,000
$ 46,000
97
DEPARTMENT: Comm. Dev. (08)
FUND: General
RESPONSIBLE MANAGER: Jack Pace
DIVISION: TDM Program
FUND NUMBER: 000
POSITION: Director
Description
The Transportation Demand Management (TDM) Program encompasses various state and federally
mandated congestion mitigation programs (such as the Commute Trip Reduction (CTR) program
mandated by the state) and grants (e.g. CMAQ and RMG grants). The goals of the program are to
increase non -drive alone travel (NDAT) and reduce vehicle miles traveled (VMT), resulting in improved
air quality and reduced greenhouse gas emissions. Program strategies include outreach,
education /training, and transportation planning to improve transportation options in the city and region
and increase multi -modal use by those who live, work, and spend time in Tukwila. The TDM Program is
housed within the Department of Community Development.
Expenditure Summary
Community Development -TDM Program
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 30,047 $
29,493
$ 114,701
$ 158,728 $
116,546
$ 91,594
- 26.58%
- 21.41%
Personnel Benefits
5,235
5,421
14,532
4,319
42,223
37,361
877.61%
- 11.52%
Supplies
-
-
1,034
2,500
4,000
2,000
60.00%
- 50.00%
Services
1,365
6,605
77,402
80,500
75,000
10,500
-6M%
- 86.00%
Intergovt. Services &Taxes
15,256
11,264
10,044
15,000
8,000
1,000
- 46.67%
- 87.50%
Expenditure Total
$ 51,903 $
52,783
$ 217,714
$ 261,047 $
245,769
$ 142,455
- 5.85%
-42.04%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Community Development - TDM Progam
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
TDM Coordinator
2.25
2.25
$ 116,546 $ 42,223
1.75
$ 91,594 $ 37,361
Total TDM
2.25
2.25
$ 116,546 $ 42,223
1.75
$ 91,594 $ 37,361
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous operating supplies. Services include professional services, travel related
costs, memberships, credit card fees, and repair & maintenance, among others.
Community Development- TDM Program
Account Number
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
000.08.554.910.31.01 Supplies - Operating
$ - $
-
$ 1,034
$ 2,500
$ 4,000
$ 2,000
Total Supplies
-
1,034
2,500
4,000
2,000
000.08.554.910.41.07 Prof Svcs - Misc Prof Svcs
000.08.554.910.43.07 Travel - Parking, meals, mileage for
seminars and training
000.08.554.910.49.07 Misc.-
-
770
595
3,821
800
1,984
33,498
5,536
38,369
33,500
5,500
41,500
53,000
5,500
16,500
1,500
5,500
3,500
Total Services
1,365
6,605
77,402
80,500
75,000
10,500
000.08.554.910.51.00 Intergovem mental - Metro CTR Program
15,256
11,264
10,044
15,000
8,000
1,000
Total Intergovernmental 1
15,256
11,264
10,044
15,000
8,000
1,000
Total Supplies, Services and Other 1
$ 16,621 $
17,869
$ 88,481
$ 98,000
$ 87,000
$ 13,500
100
Community Affairs and Parks Committee Minutes .......................................................... ............................... September26, 2016
C. Update on Park Watch Pilot Program
Staff updated the Committee on the Park Watch Pilot Program, which was started in 2015.
Three "See you in the Park" events were held in summer 2016. Duwamish Park was selected to
host the next step in the program, which was a community gathering held on Wednesday,
September 21, 2016. Staff also noted that the Buddhist Center management have decided to
defer a decision on a partnership to provide play space on S. 146t" St. to 2017. INFORMATION
ONLY.
D. Proposed 2017 -2018 Biennial Budget: Community Develonment and 'Munici
Pursuant to the process requested by Council earlier this year,,sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 20172018 budgets for the
following departments and divisions:
Department of Community Development
The DCD Budget proposes an increase of 4.14% for 2017 and a decrease of 0.60 %for 2018 and
includes increases relating to COLA, PERS, healthcare, and workers compensation as well as
reallocations in services and supplies.A0.5 FTE increase is proposed for 2017 and then removed
in 2018. The Committee asked clarifying questions and did not propose any changes at this
time. Councilmember McLeod suggested providing a footnote to describe what is included in
the Miscellaneous category under Supplies.
Municipal Court
The Municipal Court Budget proposes an increase of 12.39% for 2017 and a decrease of 0.92%
for 2018, including increases relating to COLA, PERS, healthcare, and works comp. The Court is
requesting the addition of a 0.75 Administrative Support Technician to address staffing
deficiencies and increased workload. Other changes relate to supplies, communications, and
capital.. The Committee did not propose any changes at this time but forwarded the proposal
on to the Committee of the Whole for continued discussion.
COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE
WHOLE.
III. MISCELLANEO
The Community Affairs and Parks Committee Meeting adjourned at 6:43 p.m.
Next meeting: Monday, October 10, 2016
Committee Chair Approval
Minutes by LH
101
102
51 MW
Initials
Meetin
,g Date Prepared by M UY is review -C review
10/10/16 VC
I I A ►, I I ! I;[*] N ,E3 0011i
ITEMNO.
3.E. (3)
103
ISTAFF SPONSOR: VICKY CARLSEN
ORIGINAL_ AGENDA DATE: 10/10/16
AGENDA ITEM TrriE Court 2017-2018 Proposed Budget
CATEGORY Z Discussion
Mt
,g Date 10110116
F-1 Motion
Mt g Date
❑ Resolution
Mi g Date
❑ Ordinance
Mt g Date
❑ Bid Award
Mi g Date
❑ Public Hearing
Mt Date
❑ Other
Mig Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z Finance ❑ Fire [:] TS ❑ P&R [:] Police ❑ PWI
SPONSOR'S Council is being asked to review the Court 2017-2018 proposed budget. If no changes are
SUMMARY requested, Council consensus will be requested to move the 2017-2018 proposed budget
forward to the final budget package for approval in November.
REVIEWED BY ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/26/16 commn-= CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 9/21/16
Draft Court 2017-2018 Proposed Budget
Minutes from the Community Affairs and Parks Committee meeting 9/26/16
103
104
City of Tukwila
Allan Ekberg, Mayor
TO:
Community Affairs & Parks Committee
FROM:
Peggy McCarthy, Finance Director
BY:
Vicky Carlsen, Deputy Finance Director
DATE:
September 21, 2016
SUBJECT:
Court 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Court
section of the budget is ready for review by the Community Affairs and Parks Committee.
BACKGROUND
The primary function of the Municipal Court—under the jurisdiction of the appointed Judge—is
to provide a forum by which infractions and misdemeanor/gross misdemeanor criminal offenses
may be resolved. The Court handles all ordinance/statutory violations, petitions for Domestic
Violence/Anti-harassment Orders, and traffic infractions occurring within the Tukwila City limits.
The objective is to make our City a better place to live through responsible and impartial
administration of the laws designed to protect the public, while safeguarding the rights of
individual citizens.
DISCUSSION
The proposed budget for the Court has increased 12.39% for 2017 and decreased by 0.92% for
2018. The following will summarize the proposed changes to the Court.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes in healthcare and retirement.
• COLA 2% increase each year
• PERS retirement rate set at 12.83% each year
• Healthcare 8% increase each year
• Workers compensation 10% increase each year
• A 0.75 Admin Support Technician has been added. The proposed budget adds a .75
FTE to the Municipal Court budget to address staffing deficiencies created from an
increase in hearings, more stringent DUI supervision requirements and increases in
domestic violence jurisdiction. At the same time, as a part of the City's effort to reduce
speeding in residential neighborhoods, the additional traffic patrols are resulting in a
higher number of tickets being written. It is expected that much of the revenue
associated with these tickets will offset the additional funds needed to provide the
needed staffing to the Tukwila Municipal Court, which, according to comparable filings, is
understaffed.
• Supplies were decreased to remove the one-time cost associated with a new efiling
system implemented in 2016.
• Several changes were made to this category. Interpreters line was reduced $13,000 to
reflect actual usage. Court security line was increased due to contractual obligations.
$13,600 was added to Communications specific to 2017. This is a one-time cost to pay
for a phone system upgrade. Other line items had minor changes.
• Capital of $25,000 for each year was added for OCourt upgrades. This increase is
specific to the 2017-2018 biennium and will be removed in 2019. 105
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Staff recommends that the Community Affairs and Parks Committee forward this section of the
budget on to the Committee of the Whole for review. If there are no recommended changes,
Council consensus will be requested to move this departmental budget forward to the final
budget package in October.
ATTACHMENTS
Draft Court 2017 -2018 Proposed Budget
106
Court
Municipal Court
Judge
(.85)
Court Administrator
(1)
Judicial Support Judicial Support
Coordinator Coordinator Probation Officer
(Lead) (Baliff) (1)
(1) j k (1)
Judicial Support
Associate 11
(2.75)
Judicial Support
Associate 1
(.5)
Jail Alternative
Specialist
(.75)
Judicial Support
Associate 11
(1)
107
DEPARTMENT: Court (09)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Kimberly Walden POSITION: Judge
Description:
The primary function of the Municipal Court —under the jurisdiction of the appointed Judge —is to provide
a forum by which infractions and misdemeanor /gross misdemeanor criminal offenses may be resolved.
The Court handles all ordinance /statutory violations, petitions for Domestic Violence /Anti- harassment
Orders, and traffic infractions occurring within the Tukwila City limits. The objective is to make our City
a better place to live through responsible and impartial administration of the laws designed to protect the
public, while safeguarding the rights of individual citizens.
2015 -2016 Accomplishments
♦ Participated and supported state court efforts to develop a statewide case management system.
Strategic Goal 4.
♦ Implementation of OCourt for case setting and court forms, as well as Laserfiche for electronic court
files. This implementation creates opportunities to reduce court expenditures and improve services.
Strategic Goal 4.
♦ Rewrote the curriculum for the Washington State Probation Academy. Strategic Goal 4.
♦ Improved and expanded Probation Services: Provided Probation and Jail Alternative Services to
SeaTac Municipal Court; Retooled and expanded Jail Alternative Program. Strategic Goal 2.
♦ Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2.
♦ Expanded community connections by hosting 3 Junior Achievement sessions as part of Our Courts
For Kids program (C4K), school collaboration efforts, and mock trials. Strategic Goal 2.
2017 -2018 Outcome Goals
♦ Continued participation and support of state court efforts to develop a statewide case management
system. Strategic Goal 4.
♦ Continued collaboration with Renton and SeaTac Municipal Courts to expand use of technology for
the improvement of court services in an effort to decrease court expenditures: Improve Calendar
Setting; Online forms (including multiple languages); Scanning; Self- scheduling for traffic hearings.
Strategic Goal 4.
♦ Work with the CLJ in King County to create a countywide relicensing program. Strategic Goal 4.
♦ Continue to provide input to the Executive Branch in preparation for compliance with Supreme Court
Indigent Defense Standards for Criminal Offender Cases: Post Filing Diversion Programs; Improved
notification to Public Defenders for assigned cases. Strategic Goal 5.
♦ Continue to improve and expand Probation Services: Provide Probation and Jail Alternative;
Services to SeaTac Court; Retool and expand Jail Alternative Program. Strategic Goal 2.
♦ Continue to focus on Court's Succession Plan to include participation in State and Local training
opportunities. Strategic Goal 2.
♦ Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2.
♦ Increase joint meetings with Police Department, Prosecutor and Public Defender to enhance
communication, and improve court services. Strategic Goal 2.
♦ Expand community connections to include Courts For Kids (C4K), school collaboration efforts, mock
trials, and Faith Based Summit on Domestic Violence. Strategic Goal 2.
WIN
2017 -2018 Indicators of Success
• Full implementation of OCourt and electronic document storage (Laserfiche) resulting in more
efficient caseflow management.
• Streamlined and uniformed processes and forms which assists in creating consistency with
neighboring courts, which results in increased compliance with court orders.
♦ Enhanced collaboration between court, public defender, prosecutor and police for continued
improved efficiencies between all parties.
♦ Improved court participation in citywide community outreach efforts.
Court - Performance Measures
I
2014
Actual
2015
Actual
2016
Estimated
2017
Projection
2018
Projection
Charges filed
4,110
5,000
6,000
7,000
7,325
Criminal hearings held
13,330
13,000
14,000
14,500
16,000
Traffic hearings held
2,400
3,150
4,400
5,500
6,000
City revenues collected
3211950
235,000
300,000
350,000
400,000
I
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement. Additionally, a .75 Admin Support Technician was added to
the 2017 -2018 budget.
Supplies. Supplies were adjusted down to remove the one -time cost associated with a new efiling
system implemented in 2016.
Services. Several changes were made to this category. Interpreters line was reduced $13,000 to reflect
actual usage. Court security line was increased due to contractual obligations. $13,600 was added to
Communications specific to 2017. This is a one -time cost to pay for a phone system upgrade. Other line
items had minor changes.
Capital. A capital budget of $25,000 for each year was added for Ocourt upgrades. This increase is
specific to the biennium and will be removed in 2019.
Expenditure Summary
Court
Expenditures By Type
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016.17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 695,879 $
708,248
$ 718,163
$ 713,196 $
765,153 $
777,647
7.29%
1.63%
Personnel Benefits
252,640
269,361
294,887
283,777
336,746
353,456
18.67%
4.96%
Supplies
14,494
16,636
15,295
16,708
14,283
14,283
- 14.51%
0.00%
Services
127,368
129,536
137,911
149,993
166,620
150,420
11.09%
- 9.72%
Intergovt. Svcs & Taxes
1
2
5
5
5
5
0.00%
0.00%
Capital Outlays
-
70,275
-
-
25,000
-
0.00%
0.00%
De pa rtm e nt Tota I
$ 1,090,382 $
1,194,059
$ 1,166,262
1 $ 1,163,679 $
1,307,807 $
1,295,810
12.39%
-0.92%
110
Expenditure Detail - Salaries and Benefits
M) Salaries are based on ootuo| costs for existing positions and include a ouet of living adjustment per
contractual agreements.
Position
Description
2016
FTE
2017
IFTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Municipal Court Judge
0.64
0.64
$ 98,712 $ 28,425
0.64
$ 98,712 $ 28,449
Court Administrator
0.75
O75
90,260 33,538
0.75
92,065 35,209
Admin Support Coordinator
1
1
67,983 25,855
1
69,342 27,133
Bailiff Court
1
1
66,609 33,894
1
67,942 35,832
Admin Support Technician
2
2.75
153,334 87,920
2.75
156,401 93,180
Admin Support Assistant
O50
0.50
27,155 5,729
0.50
27,698 5,869
Extra Labor
1,858 142
1,858 142
Overtime
3,731 285 1
3,731 285
Total Administration
5.89 i
6.64
1 $509,642 $215,789 1
6.64
, $517,749 $226,099
Court - Probation
Position
2016
2017
2017 Budgeted
2018
2018 Budgeted
Description
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Court Administrator
0.25
0.25
29,788 11,182
0.25
30,384 11,728
Probation Officer
1
1
93,263 42,315
1
95,128 44,631
Admin Support Technician
1
1
49,493 33,736
1
50,483 35,872
Admin Support Specialist
0.75
0.75
46,811 24,001
0.75
47,747 25,394
Extra Labor
2,322 178
2,322 178
Overtime
930 70
930 70
Total Probation
3.21
3.21
$255,511 $120,957
3.21
$259,898 $127,356
ill
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office supplies. Services include pro tem judges, pro tem judge review,
interpreters, court security, travel, memberships, training, and juror fees, among others.
Court - Administration
112
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.09.512.500.31.00 Supplies - Office
$ 11,652
$ 10,100
$ 11,068
$ 13,078
$ 10,528
$ 10,528
000.09.512.500.35.00 Supplies - Small Tools & Minor Equipment
-
2,932
-
-
-
-
000.09.523.300.31.00 Supplies - Office and Operating
2,842
3,605
4,227
3,630
3,755
3,755
Total Supplies
14,494
16,636
15,295
16,708
14,283
14,283
000.09.512.500.41.01 Prof Svcs -Pro Tern Judges
11,580
10,800
11,307
12,000
12,000
12,000
000.09.512.500.41.03 Prof Svcs - Interpreters
39,668
36,881
47,134
52,000
39,000
39,000
000.09.512.500.42.00 Communication - Postage, delivery
2,585
5,446
3,193
5,300
18,900
8,300
service, shipping, and KC I -Net Charges
000.09.512.500.43.00 Travel - Meals, parking, training -St Court
4,136
3,126
3,057
3,500
6,000
3,500
Conf, Regional Trng, Team Trng /Retreat
000.09.512.500.45.00 Rental - Operating rentals and leases
2,094
2,087
1,779
1,558
2,000
2,000
000.09.512.500.48.00 R &M -Annual maintenance costs of JIS
294
294
521
3,000
2,000
2,000
System printer, in -court Fax, Misc. equip.
000.09.512.500.49.00 Misc -Annual memberships, DMCJA,
8,821
12,669
4,351
8,320
10,620
8,320
DMCMA, NACM, New employee /Bailiff
trng, regional trng, Registration - annual
training through DMCMA, DMCJA, Line
Staff Conf.
000.09.512.500.49.01 Misc - Printing
6,262
3,760
7,869
6,000
2,000
2,000
000.09.512.500.49.04 Misc -Witness & Juror fees
933
2,522
2,389
2,000
6,000
6,000
000.09.512.500.49.08 Misc - credit card fees
1,465
2,110
1,970
1,500
2,200
2,200
000. 09.523.300.41. 00 Prof Svcs - NW Recovery Centers
5,655
996
3,163
5,000
5,000
5,000
000.09.523.300.41.01 Prof Svcs - Pro Tem Judges - Review
-
-
1,000
1,000
1,000
1,000
Calendar, Probation Cases
000.09.523.300.41.03 Prof Svcs - Interpreters for probation
-
-
480
1,000
1,000
1,000
appts, Public Defender screening, Jail Alt.
Prog.
000.09.523.300.41.04 Prof Sacs - Court Security
38,826
41,519
45,107
40,500
47,000
49,200
000.09.523.300.42.00 Communication - Postage, fax, and on-
1,303
1,331
1,685
2,000
5,250
2,250
line usage
000.09.523.300.43.00 Travel - Meals, parking, training for
2,455
3,612
1,181
2,715
4,000
4,000
Probation Dept.
000.09.523.300.48.00 R &M - Annual maintenance costs for
-
-
300
300
300
300
equipment in Probation Office
000.09.523.300.49.00 Misc - Registration for conferences and
52
300
200
250
300
300
regional training
000.09.523.300.49.01 Misc - Annual memberships
365
365
190
550
550
550
000.09.523.300.49.02 Misc - Training
875
1,717
1,036
1,500
1,500
1,500
Total Services
127,368
129,536
137,911
149,993
166,620
150,420
Intergovernmental
000.09.512.500.53.00 Taxes & Assmnts - Excise tax
1
2
5
5
5
5
Total Intergovernmental
1
2
5
5
5
5
Other
000.09.594.120.64.00 Capital - Machinery and Equipment
70,275
25,000
Total Other
70,275
-
25,000
-
Total Supplies, Services and Other
$141,863
$ 216,449
$153,212
$166,706
$ 205,908
$164,708
112
Court - Probation'
113
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.09.523.300.31.00 Supplies -Office and Operating
$ 2,842 $
3,605
$ 4,227
$ 3,630
$ 3,755
$ 3,755
Total Supplies
2,842
3,605
4,227
3,630
3,755
3,755
000.09.523.300.41.00 Prof Svcs - NW Recovery Centers
5,655
996
3,163
5,000
5,000
5,000
000.09.523.300.41.01 Prof Svcs -Pro Tem Judges - Review
-
-
1,000
1,000
1,000
1,000
Calendar Probation Cases
000.09.523.300.41.03 Prof Svcs - Interpreters for probation
appts, Public Defender screening, Jail Alt.
-
-
480
1,000
1,000
1,000
Prog.
000.09.523.300.41.04 Prof Svcs - Court Security
38,826
41,519
45,107
40,500
47,000
49,200
000.09.523.300.42.00 Communication - Postage, fax, and on-
1,303
1,331
1,685
2,000
5,250
2,250
line usage
000.09.523.300.43.00 Travel - Meals, parking, training for
2,455
3,612
1,181
2,715
4,000
4,000
Probation Dept.
000. 09.523.300.48. 00 R &M -Annual maintenance costs for
-
-
300
300
300
300
equipment in Probation Office
000.09.523.300.49.00 Misc - Registration for conferences and
52
300
200
250
300
300
regional training
000.09.523.300.49.01 Misc - Annual memberships
365
365
190
550
550
550
000.09.523.300.49.02 Misc - Training
875
1,717
1,036
1,500
1,500
1,500
Total Services
49,531
49,840
54,342
54,815
65,900
65,100
Total Supplies and Services
$ 52,373 $
53,445
$ 58,569
$ 58,445
$ 69,655
$ 68,855
113
114
Community Affairs and Parks Committee Minutes .......................................................... ............................... September26, 2016
C. Update on Park Watch Pilot Program
Staff updated the Committee on the Park Watch Pilot Program, which was started in 2015.
Three "See you in the Park" events were held in summer 2016. Duwamish Park was selected to
host the next step in the program, which was a community gathering held on Wednesday,
September 21, 2016. Staff also noted that the Buddhist Center management have decided to
defer a decision on a partnership to provide play space on S. 146t" St. to 2017. INFORMATION
ONLY.
D. Proposed 2017 -2018 Biennial Budget: Community Develonment and 'Munici
Pursuant to the process requested by Council earlier this year,,sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 20172018 budgets for the
following departments and divisions:
Department of Community Development
The DCD Budget proposes an increase of 4.14% for 2017 a
includes increases relating to COLA, PERS, healthcare, ar
reallocations in services and supplies.A0.5 FTE increase is
in 2018. The Committee asked clarifying questions and c
time. Councilmember McLeod suggested providing fool
the Miscellaneous category under Supplies.
a decrease of 0.60% for 2018 and
vorkers compensation as well as
posed for 2017 and then removed
not propose any changes at this
to to describe what is included in
Municipal Court
The Municipal Court Budget proposes an increase of 12.39% for 2017 and a decrease of 0.92%
for 2018, including increases relating to COLA, PERS, healthcare, and works comp. The Court is
requesting the addition of a 0.75 Administrative Support Technician to address staffing
deficiencies and increased workload. Other changes relate to supplies, communications, and
capital.. The Committee did not propose any changes at this time but forwarded the proposal
on to the Committee of the Whole for continued discussion.
COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE
WHOLE.
III. MISCELLANEO
The Community Affairs and Parks Committee Meeting adjourned at 6:43 p.m.
Next meeting: Monday, October 10, 2016
Committee Chair Approval
Minutes by LH
115
116
COUNCIL AGENDA SYNOPSIS
--------------------------- - - - - -- Initials
Meefin
,g Date Prepared by Ma is review
1 until review
0/10/16 BG
ITEM INFORMATION
ITEMNO.
3.E. (4)
I
117
STAFF SPONSOR: BOB GIBERSON
I ORIGINAL, AGENDA DATE: 10/10/16
AGENDA ITEM Trn.i,, Review Public Works (000.13) & Equipment Rental (Fleet 501)
for 2017-2018 Proposed Budget
CATEGORY ❑ Discussion
Mtg Date 10110116
❑ motion
Altg Date
❑ Resolution
Mt
,g Date
❑ Ordinance
Aft
,g Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
n Other
Mtg Date
SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD Z Finance ❑ Eire E]IT ❑ P&R ❑ Police ❑ PV
SPONSOR'S Council is being asked to review the Public Works (000.13) and the Equipment Rental
SUMMARY (Fleet 501) funds for the 2017-2018 Proposed Budget. If no other changes are requested,
Council consensus will be requested to move the Public Works and Equipment Rental funds
forward to the final budget package for approval in November.
REVIEWPI'D BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/03/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE For Information Only; Forward to Committee of the Whole
COST IMPACT/ FUND SOURCE
EXPENDI'f Ulti REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 09/30/16
Draft Public Works (000.13) and Equipment Rental (501 Fleet)
Minutes from the Transportation Committee meeting of 10/03/16
117
1 :
Ci!Z of Tukwila Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
TO: Transportation Committee
FROM: Bob Giberson, Public Works Directo
BY: Gail Labanara, Public Works Analyst
CC: Mayor Ekberg
DATE: September 30, 2016
SUBJECT: Proposed 2017 -2018 Biennial Budget
Public Works (000.13) and Equipment Rental (Fleet 501)
ISSUE
Transportation Committee to review Proposed 2017 -2018 Biennial Budget and Capital Improvement
Programs for Public Works (000.13) and Equipment Rental (Fleet 501).
DISCUSSION & FISCAL IMPACT
The proposed budget for the Public Works department has been decreased by 0.97% in 2017 with
an increase of 1.64% in 2018 and include COLA increases of 2% along with pension and
healthcare increases.
Public Works — 000.13 General Fund
• Administration: Transfer funding of Deputy Public Works Director to TIS, $20k for franchise.
• Engineering: Transfer of GIS Coordinator to TIS, Traffic Ops Coordinator moved from Streets.
• Facility Maintenance: Insurance transferred from Finance for $106K, increase of $15k in
utilities, and an increase of $50k for facility repairs for ongoing aging building maintenance
issues. Capital includes a scrubber floor machine for $7,500.
• Streets: Consistently under budget, found efficiencies and savings with LED street lights and
numerous other accounts to request a half -time Maintenance Worker to assist with a backlog
of work. Traffic Ops Coordinator moved to Engineering. Surface Water fees show proposed
5% and 3% increases. Capital includes a raised pavement marker applicator (buttons) for
$28,500.
Equipment Rental — Fleet 501 Fund
• Fleet's operations and maintenance has a 4.53% increase in 2017 and 0.79% in 2018
• Public Safety Plan shows the transfer in for Fire apparatus purchases in 2018 with the
purchase of two new fire pumpers, an aid car and five additional fire vehicles.
• 15 new Police vehicles and three new PD motorcycles.
• Analysis of funding the 501 Fund will be on the 2017 work plan.
RECOMMENDATION
Transportation Committee approval to forward the Public Works and Equipment Rental of the
2017 -2018 Biennial Budget to the Committee of the Whole.
Attachments: Proposed Budget for Public Works and Equipment Rental
WASha red Copy Only\Gail \Budget 2017 - 2019 \Info Memo TC Review 2017 -2018 PW & Fleet 09.30 -16 gl.doex
119
120
Public Works
121
DEPARTMENT: Public Works (113)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Bob Giberson POSITION: Director
Description:
The mission of the Public Works Department is to preserve, enhance, and promote Tukwila's quality of
life and public safety through the construction and operation of reliable and sustainable infrastructure
services necessary to meet the demands of our growing and diverse community.
2015-2016 Accomplishments
♦ Completed Interurban Ave S street improvements. Strategic Goal 5.
♦ Completed Thorndyke and Cascade View Safe Routes to School projects. Strategic Goal 1.
♦ Began design of 53rd Ave S Improvements (Sidewalks and Utilities). Strategic Goal 1.
♦ FASTLANE grant awarded for the Strander Boulevard Extension Project. Strategic Goal 1.
♦ Cleaned Tukwila International Blvd streetscape at higher frequency. Strategic Goal 1.
♦ Completed construction of E Marginal Way S Storm Pipe Replacement. Strategic Goal 1. Utility
Comp Plan Goal 12.1
♦ Completed additional segments of the CBD Sewer Rehabilitation Project. Strategic Goal 1. Utility
Comp Plan Goal 12.1
2017-2018 Outcome Goals
♦ Improve pedestrian safety. Strategic Goal 1.
♦ Improve City Facilities to enhance public safety and efficiencies. Strategic Goal 4.
♦ Improve internal customer service. Strategic Goal 4.
2017-2018 Indicators of Success
♦ Secure additional funding for Strander Blvd Extension Phase 3.
♦ Complete construction of the TUC Pedestrian/Bicycle Bridge.
♦ Complete construction of 53rd Ave S.
2017-2018 Performance Measures
♦ Improve development permit review and approval process.
♦ Improve operations and maintenance task prioritization, tracking, and reporting.
♦ Improve engineering contracting process for capital projects.
♦ Maximize efficiency of enterprise fund utilities.
♦ Improve internal service work order tracking and reporting.
122
Expenditure Detail - Salaries & Benefits
Salaries are based OO contractual costs for existing positions and include @ cost of living adjustment per
contractual agreements.
Public Works,Department
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Deputy Public Works Director
1
0
- -
0
- -
Maintenance Operations Manager
1
1
134,150 41,741
1
136,833 43,620
Engineer - Development
2
2
199,709 73,058
2
203,703 76,590
Project Inspector
1
1
75,828 41,411
1
77,345 43,901
City Engineer
1
1
137,828 34,994
1
140,585 36,305
Senior Program Manager
1
1
118,077 47,821
1
120,439 50,296
Senior Project Inspector
1
1
82,253 35,425
1
83,898 37,363
Traffic Engineering Coordinator
1
1
81,417 42,530
1
83,045 45,047
Public Works Analyst
1
1
101,311 36,907
1
103,338 38,725
Admin Support Specialist
3
2
117,361 48,163
2
119,708 50,660
Admin Support Technician
1
2
125,075 72,327
2
127,576 76,680
Facilities Ops Technician
2
1
72,413 25,132
1
73,861 26,362
Facilities Maint Technician
0
1
57,241 37,645
1
58,386 40,054
Lead Facilities Custodian
1
1
63,953 23,448
1
65,232 24,643
Facilities Custodian
5
5
291,957 136,108
5
297,796 143,844
Maint & Ops Foreman
1.5
1.5
121,887 51,748
1.5
124,324 54,553
Traffic Operations Foreman
1
1
80,509 42,161
1
82,120 44,671
Maintenance Worker
2.5
3
156,949 84,333
3
160,088 89,407
Extra Labor
45,000 3,443
45,000 3,443
Overtime
21,000 1,606
21,000 1,606
Clothing Allowance
- 5,575
- 5,575
Expenditure Detail - Supplies, Services and Other
Supplies include office and operating supplies and small tools. Services include professional services,
travel, operating |eases, equipment rental and replacement costs, utilities and nepair8' maintenance,
among others.
Public Works
Actual
Projected
Budget
Expenditures
2014
2015
2016
2016
2017
2018
Extra Labor
28,390
27,683
39,908
45,723
45,000
45,000
Overtime
15,227
34,663
13,093
16,030
21,000
21,000
FICA
195,948
193,290
235,320
212,957
206,696
210,729
Pension
235,633
261,542
304,027
308,918
325,847
332,364
Industrial Insurance
44,176
48,294
53,727
66,107
68,170
75,161
Healthcare
443,652
452,051
513,374
590,330
575,725
622,213
Unemployment
1,617
6,745
10,805
-
-
-
Clothing Allowance
3,064
2,999
2,801
6,175
5,575
5,575
Total Salaries& Benefits
3,553,068
3,544,238
3,897,365
4,117,219
3,961,908
4,080,215
Supplies
271,860
324,216
384,197
418,750
408,250
408,250
Small tools
39,126
13,172
26,087
18,681
17,450
17,450
Total Supplies
310,985
337,389
410,283
437,431
425,700
425,700
Professional services
40,818
60,206
32,971
125,400
34,900
34,900
Communication
9,243
10,315
8,604
10,150
13,450
13,450
Travel
1,318
2,746
607
3,883
4,700
4,700
Advertising
-
438
463
1,500
1,500
1,500
Operating leases
503,468
594,415
440,201
571,629
460,779
466,737
Insurance
38,416
35,455
142,260
35,455
131,560
134,036
Utilities
1,169,391
1,358,951
1,386,827
1,425,826
1,527,100
1,549,720
Repair and maintenance
165,463
280,345
221,434
230,300
279,400
279,500
Miscellaneous
8,286
16,739
13,853
21,235
35,235
35,235
Total Services
1,936,403
2,359,608
2,247,220
2,425,378
2,488,624
2,519,778
Capital
8,498
6,829
-
36,000
DEPARTMENT: Public Works (13) DIVISION: Administration
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Bob Giberson POSITION: Director
Description
The mission of Public Works Administration is to initiate, implement and manage the programs, staff and
facilities that provide for the public health, safety and welfare through the design, construction and
maintenance of the municipal infrastructure to include: streets, signals, water, sewer, storm drains, flood
control, equipment, vehicles, and facilities. The Public Works Director manages these programs through
the Engineering division, Maintenance Administration, Development Services division, and the Facility
Maintenance division, the equipment rental fund, and the utility enterprise funds. Numerous relationships
with other agencies such as Cascade Water Alliance, King County, Metropolitan Wastewater Agencies,
WSDOT, the Regional Transit Authority, and the cities of Renton, SeaTac, Seattle and Kent are required
to coordinate projects and services.
Expenditure Summary
Public Works- Administration
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 405,002 $
414,776
$ 417,283
$ 438,480
$ 316,783 $
323,119
- 27.75%
2.00%
Personnel Benefits
116,424
117,877
131,696
138,049
98,488
102,925
- 28.66%
4.50%
Supplies
10,815
8,118
8,000
8,000
9,000
9,000
12.50%
0.00%
Services
13,860
15,532
9,931
12,370
27,428
27,543
121.73%
0.42%
Expenditure Total
$ 546,101 $
556,303
1 $ 566,910
1 $ 596,899
$ 451,699 $
462,586
- 24.33%
2.41%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Public Works Administration
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Public Works Director
1
1
$ 156,791 $ 41,703
1
$ 159,927 $ 43,407
Deputy Public Works Director
1
0
- -
O
- -
Public Works Analyst
1
1
101,311 36,907
1
103,338 38,725
Admin Support Technician
1
1
58,680 19,878
1
59,854 20,793
Total
1 4
1 3
1 $ 316,783 $ 98,488
3
$ 323,119 $ 102,925
125
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office supplies. Services include professional services, travel, operating
leases, equipment rental and replacement costs and repair & maintenance, among others. .
Public Works Administration
126
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.13.543,100.31.00
Supplies - Repairs & Maintenance
$ 10,815 $
8,118
$ 7,000
$ 7,000
$ 8,000
$ 8,000
000.13.543.100.31.01
Supplies - Office Equipment
-
-
1,000
1,000
1,000
1,000
Total Supplies
10,815
8,118
8,000
8,000
9,000
9,000
000.13.543.100.41.00
Prof Svcs - Cable franchise service
6,355
8,125
4,723
-
-
-
renewal
000.13.543.100.42.00
Communication - Phone and postage
1,277
1,458
1,189
650
1,500
1,500
000.13.543.100.43.00
Travel - Mileage, meals, parking
499
218
2
100
200
200
000.13.543.100.45.00
Rental - Copier
2,550
2,550
2,337
2,650
2,650
2,650
000.13.543.100.45.94
Rental - Equipment Replacement Fund
269
270
135
270
10
10
000.13.543,100.45.95
Rental - Equipment 0 & M
893
753
500
500
768
783
000.13.543.100.48.00
R &M - Plotter, copier and KIP copier
-
257
-
100
100
100
000.13.543.100.48.01
R &M - 800 MHZ radio
1,350
1,080
990
1,100
1,200
1,300
000.13.543.100.49.00
Misc- Memberships, registrations, and
583
820
55
1,000
1,000
1,000
training
000.13.543.100.49.08
Misc - Credit card fees
84
-
-
1,000
-
-
000.13.543.100.49.51
Centurylink /Comcast Franchise
-
_
_
20,000
20,000
Negotiations
000.13.543.100.49.50
Misc - Advertising /printing expenses for
_
_
-
5,000
-
-
City's clean-up events
Total Services
13,860
15,532
1 9,931
12,370
27,428
27,543
Total Supplies and Services
$ 24,675 $
23,650
1 $ 17,931
$ 20,370
$ 36,428
$ 36,543
126
DEPARTMENT: Public Works (13)
FUND: General
RESPONSIBLE MANAGER: Bob Giberson
DIVISION: Maintenance
FUND NUMBER: 000
POSITION: Director
Description
The mission of Maintenance Administration is to manage the maintenance programs and activities for
equipment rental, facilities, streets, water, sewer, and surface water. This division also provides staff
support and coordination with the engineering division and other City departments as well as external
agencies and service providers. The Maintenance Administration Division is managed by the
Maintenance Operations Manager who reports to the Director of Public Works.
Expenditure Summary
Public Works - Maintenance Administration
Object Description
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 245,880 $
252,012
$ 254,783
$ 252,720
$ 259,225 $
264,410
2.57%
2.00%
Personnel Benefits
92,445
99,501
107,015
105,664
114,067
120,300
7.95%
5.46%
Supplies
2,367
3,067
5,000
5,000
5,000
5,000
0.00%
0.00%
Services
11,464
10,830
10,081
17,023
15,408
15,494
-9.49%
0.56%
Expenditure Total
$ 352,156 $
365,410
1 $ 376,879
$ 380,407
$ 393,700 $
405,204
3.49%
2.92%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Maintenance Operations Manager
1
1
$ 134,150 $ 41,741
1
$ 136,833 $ 43,620
Admin Support Specialist
1
2
125,075 72,327
2
127,576 76,680
Admin Support Technician
1
0
- -
0
- -
Total
3
3
$ 259,225 $ 114,067
3
$ 264,410 $ 120,300
127
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous operating and custodial supplies. Services include professional services,
travel, operating |eoeeS. equipment rental and replacement costs and nSpgir& rnoiOtenanoe, among
others.
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.13.543.101.31.01
Supplies - Office Equipment
-
1,307
1,000
1,000
1,000
1,000
000.13.543.101.35.00
Small Tools & Minor Equipment
45
-
750
750
750
750
Total Supplies
2,367
3,067
5,000
5,000
5,000
5,000
000.13.543.101.41.00
Prof Svcs - Consultant services
22
22
-
1,000
500
500
000.13.543.101.42-00
Communication -
656
720
723
-
750
750
000.13.543.101.43.00
Travel - Mileage, meals, parking
10
233
213
300
300
300
000.13543.101.45.00
Rental - Copiers at Minkler and George
1,993
1,993
1,831
7,700
7,000
7,000
Long Buildings
000.13.543.101.45-94
Rental - Equipment Replacement Fund
1,979
1,979
1,270
1,979
527
527
000.13.543.101.45-95
Rental - Equipment 0 & M
5,319
4,542
4,009
4,009
4,296
4,382
000.13.543.101.49.00
Misc - Memberships, registrations, and
1,485
1,340
2,035
2,035
2,035
2,035
Total Services
11,464
10,830
1 10,081
1 17,023
15,408
15,494
Total Supplies and Services
$ 13,830 $
13,897
$ 15,081
$ 22,023 $
20,408
$ 20,494
DEPARTMENT: Public Works (13)
FUND: General
RESPONSIBLE MANAGER: Bob Giberson
DIVISION: Engineering
FUND NUMBER: 000
POSITION: Director
Description
The Engineering Division mission is to provide professional engineering services for planning, design,
construction, maintenance, and operation of the water, sewer, surface water and transportation
infrastructure. Services include coordination with adjoining agencies such as Renton, Kent, Seattle,
SeaTac, Water District 125, and Valley View Sewer District, as well as with regional agencies such as
King County Metro Transit and Sewer, WSDOT, Green River Basin Technical Committee, Regional
Transit Authority, Puget Sound Regional Council, and the Transportation Improvement Board. Other
services include assisting development permit review and monitoring of franchise utility operations in the
City. The City Engineer is the licensed Professional Engineer official for the City and manages the
Engineering Division. The City Engineer provides staff support to assigned Council committees and
reports to the Director of Public Works.
Expenditure Summary
Object Description
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 265,052 $
353,667
$ 402,722
$ 415,944
$ 419,575
$ 427,967
0.87%
2.00%
Personnel Benefits
82,765
116,589
121,867
149,198
161,720
169,962
8.39%
5.10%
Supplies
38,214
5,808
8,000
8,000
8,000
8,000
0.00%
0.00%
Services
58,830
61,626
49,163
142,000
54,181
54,448
- 61.84%
0.49%
Expenditure Total
$ 444,861 $
537,691
$ 581,752
$ 715,142
$ 643,477
$ 660,377
- 10.02%
2.63%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Public Works - Engineering
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
City Engineer
1
1
$ 137,828 $ 34,994
1
$ 140,585 $ 36,305
Senior Program Manager
1
1
118,077 47,821
1
120,439 50,296
Senior Project Inspector
1
1
82,253 35,425
1
83,898 37,363
Traffic Engineering Coordinator
0
1
81,417 42,530
1
83,045 45,047
GIS Coordinator
1
0
- -
0
- -
Clothing Allowance
- 950
- 950
Total
4
4
$ 419,575 $ 161,720
4
$ 427,967 $ 169,962
129
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous operating supplies. Services include professional services for project
management, travel, operating leases, equipment rental and replacement costs and repair &
maintenance, among others.
Public Works- Engineering
130
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.13.543.130.31.00
Supplies - Office & Operating
$ 6,743 $
5,808
$ 7,000
$ 7,000
$ 7,000
$ 7,000
000.13.543.130.35.00
Small Tools & Minor Equipment
1,500
-
1,000
1,000
1,000
1,000
000.13.543.130.35.01
Small Tools & Minor Equipment - 800Mhz
29,971
-
-
-
-
-
Total Supplies
38,214
5,808
8,000
8,000
8,000
8,000
000.13.543.130.41.00
Prof Svcs - Consultant services for project
14,440
22,693
17,500
118,400
28,400
28,400
management, computer support, traffic
counts, surveying and transportation
modeling, screening for compliance with
ESA, peer reviews, traffic items not
covered elsewhere, Development's annual
water testing
000.13.543.130.41.02
Prof Svcs - Traffic Modeling
17,056
11,269
9,539
-
-
-
000.13.543.130.42.00
Communication - Phone service, Nextel
2,012
2,212
2,052
2,000
2,300
2,300
and postage
000.13.543.130.43.00
Travel - Mileage, meals, parking
199
2,147
217
783
1,500
1,500
000.13.543.130.44.00
Advertising
-
-
463
-
-
-
000.13.543.130.45.94
Rental - Equipment Replacement Fund
5,157
1,546
1,096
1,546
1,088
1,088
000.13.543.130.45.95
Rental - Equipment 0 & M
15,383
13,894
11,271
11,271
13,893
14,160
000.13.543.130.48.00
R &M - Copier repairs and maintenance
785
943
1,025
2,000
1,000
1,000
000.13.543.130.49.00
Misc - Memberships, prof licenses, trng,
3,799
6,923
6,000
6,000
6,000
6,000
software, subscriptions /publications
Total Services
58,830
61,626
49,163
142,000
54,181
54,448
Total Supplies and Services
$ 97,044 $
67,435
$ 57,163
$150,000
$ 62,181
$ 62,448
130
DEPARTMENT: Public Works (13)
FUND: General
RESPONSIBLE MANAGER: Bob Giberson
DIVISION: Development Services
FUND NUMBER: 000
POSITION: Director
Description
The Development Services Division is responsible for reviewing and approving permits associated with
land altering, development, residences, and utility permits. The Development Services division works
closely with the Department of Community Development to issue permits in a timely fashion. Services
include the responsibility of inspecting applicant's utility systems for conformance to the City's standards.
The City Engineer oversees this staff, who reports to the Director of Public Works.
Expenditure Summary
Public Works - Development Services
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Position
Description
Actual
2017
FTE
Projected
2018
FTE
Budget
Engineer - Development
2016 -17
2017 -18
Object Description
2014
2015
2016
2016
2017
2018
%Chg
%Chg
Salaries & Wages
$ 329,741 $
333,822
$ 330,047
$ 336,106
$ 343,218
$ 349,902
2.12%
1.95%
Personnel Benefits
116,799
126,080
133,446
134,293
143,693
151,296
7.00%
5.29%
Expenditure Total
$ 446,540 $
459,902
1 $ 463,493
$ 470,399
$ 486,910
$ 501,198
3.51%
2.93%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Engineer - Development
2
2
$ 199,709 $ 73,058
2
$ 203,703 $ 76,590
Project Inspector
1
1
75,828 41,411
1
77,345 43,901
Admin Support Technician
1
1
58,680 28,286
1
59,854 29,867
Overtime
9,000 689
9,000 688
Clothing Allowance
I
- 250
- 250
Total
1 4
4
$ 343,218 $ 143,693
4
$ 349,902 $ 151,296
131
DEPARTMENT: Public Works (13)
FUND: General
RESPONSIBLE MANAGER: Bob Giberson
DIVISION: Facility Maintenance
FUND NUMBER: 000
POSITION: Director
Description
The mission of the Facility Maintenance unit is to preserve all buildings through a preventive
maintenance, repair and operating program in order to provide a safe, pleasant and productive work
environment for City staff and clients. The work is located in 41 facilities throughout the City, consisting
of approximately 242,633 square feet, of which 149,957 square feet is provided with custodial care.
Facilities maintained consist of the main City Hall (6200 Building), the 6300 Building, a large community
center, library, four fire stations, Minkler, George Long, and Golf maintenance facilities, several public
restrooms, and various other buildings.
Expenditure Summary
Public Works - Facility Maintenance
Object Description
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016-17
% Chg
2017-18
% Chg
Salaries &Wages
$ 509,797
$ 513,482
$ 551,311
$ 591,977
$ 583,860
$ 595,517
-1.37%
2.00%
Personnel Benefits
195,499
210,837
252,105
268,617
270,142
285,320
0.57%
5.62%
Supplies
73,692
65,411
80,192
83,900
93,200
93,200
11.08%
0.00%
Services
626,255
712,220
724,530
709,925
872,151
872,647
22.85%
0.06%
Capital Outlays
-
-
-
-
7,500
-
0.00%
-100.00%
Expenditure Total
$1,405,244
$1,501,951
$1,608,138
$1,654,419
$1,826,853
$1,846,684
10.42%
1.09%1
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Public Works -Facility Maintenance,,
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Maint & Ops Superintendent
1
1
$ 97,296 $ 45,734
1
$ 99,242 $ 48,341
Lead Facilities Custodian
1
1
63,953 23,448
1
65,232 24,643
Facilities Ops Technician
2
1
72,413 25,132
1
73,861 26,362
Facilities Maintenance Technician
0
1
57,241 37,645
1
58,386 40,054
Facilities Custodian
5
5
291,957 136,108
5
297,796 143,844
Overtime
1,000 76
1,000 76
1 Clothing Allowance
- 2,000
1
1 - 2,000
Total
9
9
$ 583,860 $ 270,142
9
$ 595,517 $ 285,
132
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous operating and repair supplies. Services include inspection fees, rental
of equipment, utilities for city facilities, equipment rental and replacement costs and repair &
maintenance, among others.
Public Works - Facility Maintenance
133
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.13.518.300.31.00
Supplies - Operating
$ 2,340
$ 3,589
$ 3,200
$ 3,200
$ 3,200
$ 3,200
000.13.518.300.31.01
Supplies - Repairs & Maintenance
27,596
23,851
33,792
37,500
37,500
37,500
000.13.518.300.31.02
Supplies - Custodial
42,135
36,920
40,700
40,700
50,000
50,000
000.13.518.300.35.00
Small Tools & Minor Equipment
1,621
1,050
2,500
2,500
2,500
2,500
Total Supplies
73,692
65,411
80,192
83,900
93,200
93,200
000.13.518.300.41.00
Prof Svcs - Consultant services
1,309
1,033
93
2,000
2,000
2,000
inspections - boiler, roof, architectural
000.13.518.300.42.00
Communication - Nextel phones and
pagers, Alarm system monitoring at
3,880
4,659
3,200
3,200
4,600
4,600
facilities
000.13.518.300.45.00
Rental - scaffolding, pumps, A/C units,
heaters, new copier lease at G Long,
86,018
89,252
85,906
99,950
100,000
100,000
Lease of Records Center
000.13.518.300.45.94
Rental - Equipment Replacement Fund
16,860
16,013
10,695
16,013
2,759
2,759
000.13.518.300.45.95
Rental - Equipment O & M
27,838
27,219
28,313
28,313
29,987
30,483
000.13.518.300.46.04
Insurance
-
-
106,805
-
106,805
106,805
000.13.518.300.47.00
Public Utility - Facilities electricity,
330,842
4,121
4,187
359,449
1,000
1,000
000.13.518.300.47.21
Public Utility - Electricity
-
229,890
190,639
-
240,000
240,000
000.13.518.300.47.22
Public Utility - Gas
-
32,493
23,597
-
35,000
35,000
000.13.518.300.47.25
Public Utility - Water /Sewer
-
68,123
71,187
-
75,000
75,000
000.13.518.300.47.26
Public Utility - Surface Water
-
20,243
11,640
-
24,000
24,000
000.11518.300.48.00
R &M - Facilities repair to security
systems, HVAC, roof, plant care, carpet
158,968
218,797
187,705
200,000
250,000
250,000
cleaning and exterminating completed by
outside vendors
000.13.518.300.49.00
Misc - Memberships, licenses, tuitions for
541
378
563
1,000
1,000
1,000
Certified Building Operators
Total Services
626,255
712,220
724,530
709,925
872,151
872,647
000.13.594.180.64.00
Captial
-
-
-
-
7,500
-
Total Other
-
-
-
-
7,500
-
Total Supplies, Services and Other
$ 699,948
$ 777,631
$ 804,722
$ 793,825
972,851
$ 965,847
133
DEPARTMENT: Public Works (16)
FUND: General
RESPONSIBLE MANAGER: Bob Giberson
DIVISION: Street Maintenance
FUND NUMBER: 000
POSITION: Director
Description
The function of the Street Maintenance unit is to operate and maintain the traffic control and safety
devices of the transportation network which consists of 127 lane miles of commercial /industrial streets
and 90 lane miles of residential streets, including bridges, sidewalks, street lighting, and traffic cameras.
The Street Maintenance unit maintains relationships with adjoining cities, King County and Washington
State Department of Transportation.
Expenditure Summary
Object Description
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 873,506
$ 711,558
$ 821,166
$ 897,505
$ 857,234
$ 873,259
-4.49%
1.87%
Personnel Benefits
320,157
294,036
373,925
388,666
393,902
416,239
1.35%
5.67%
Supplies
185,898
254,984
309,091
332,531
310,500
310,500
- 6.63%
0.00%
Services
1,225,993
1,559,401
1,453,515
1,544,060
1,519,456
1,549,646
- 1.59%
1.99%
Intergovt. Services & Taxes
48
44
6
-
-
-
0.00%
0.00%
Capital Outlays
8,498
6,829
-
-
28,500
-
0.00%
- 100.00%
Expenditure Total
$ 2,614,100
$ 2,826,851
$ 2,957,703
$ 3,162,762
$ 3,109,593
$ 3,149,644
- 1.68%
1.29%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Puhih- Wrirkc - Strppt Maintpnanr to
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Maint & Ops Superintendent
1
1
$ 95,908 $ 45,459
1
$ 97,826 $ 48,046
Traffic Operations Coordinator
1
0
- -
0
- -
Maint & Ops Foreman
1.5
1.5
121,887 51,748
1.5
124,324 54,553
Traffic Operations Foreman
1
1
80,509 42,161
1
82,120 44,671
Maint & Ops Specialist
5
5
345,982 163,542
5
352,902 172,903
Maintenance Worker
2.5
3
156,949 84,333
3
160,088 89,407
Extra Labor
45,000 3,443
45,000 3,443
Overtime
11,000 842
11,000 842
Clothing Allowance
- 2,375
- 2,375
Total
12
11.5
$ 857,234 $ 393,902
11.5
$ 873,259 $ 416,239
134
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous operating supplies and small tools specific to roadway maintenance.
Services include rental of equipment, utilities for city owned roadways, and repair & maintenance, among
others.
Account Number
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
000.16.542.900.31.00 Supplies - Office & Operating
$ 649 $
429
$ 1,000
$ 1,000
$ 1,000
$ 1,000
Total Supplies
649
429
1,000
1,000
1,000
1,000
000.16.542.900.41.00 Prof Svcs - Membership, testing fees
494
390
390
1 -
-
-
Total Services
494
390
390
-
-
-
Total Supplies and Services
$ 1,143 $
819
$ 1,3901$
1,000
$ 1,000
$ 1,000
Public Works - Street Maintenance/General Services
135
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.16.543.300.31.00
Supplies - Office & Operating
$ 5,663 $
6,866
$ 4,000
$ 4,000
$ 5,000
$ 5,000
000.16.543.300.35.00
Small Tools & Minor Equipment
4,143
613
4,231
4,231
3,000
3,000
Total Supplies
9,806
7,479
8,231
8,231
8,000
8,000
000.16.543.300.41.00
Professional Services - Consultant
-
4,255
-
600
600
600
services
000.16.543.300.41.02
Professional Services - Physicals and
622
491
555
500
500
500
hearing tests
000.16.543.300.42.00
Communication - Phone bills and Nextel
7
-
-
2,500
2,500
2,500
cell phones
000.16.543.300.43.00
Travel - Mileage, meals and lodging to
573
148
175
2,000
2,000
2,000
attend mtgs, workshops, seminars
000.16.543.300.44.00
Advertising - Seasonal help and
-
438
-
1,500
1,500
1,500
replacement staff
000.16.543.300.45.94
Rental - Equipment replacement
191,482
246,408
97,035
198,725
69,720
69,720
000.16.543.300.45.95
Rental - Equipment 0 & M
147,227
187,996
195,303
195,303
224,681
229,775
000.16.543.300.46.00
Insurance - WCIA
38,416
-
35,455
35,455
-
-
000.16.543.300.46.01
Insurance - WCIA
-
35,455
-
-
24,755
27,231
000.16.543.300.48.00
R &M - Maintenance of general use tools
-
-
-
500
500
500
and equipment
000.16.543.300.49.00
Miscellaneous - Licenses, tuition, clothing
1,795
7,278
5,200
5,200
5,200
5,200
Total Services
380,122
482,469
333,723
442,283
331,956
339,526
Total Supplies and Services
$ 389,928 $
489,948
$ 341,954
$ 450,514
$ 339,956
$ 347,526
135
Public Works, Street Maintenance/Roadway
Public Works - Street Maintenance/Structures
Account Number
Actual
2014 2015
Actual
2016
Projected
2018
Budget
$ 53 $
Account Number
$ 1,000
2014
2015
2016
2016
2017
2018
000.16.542.300.31.01
Supplies - Operating
$ 12,494 $
32,737
$ 38,902
$ 44,000
$ 39,000
$ 39,000
000.16.542.300.35.00
Small Tools & Minor Equipment
150
5,881
11,515
4,000
4,000
4,000
Total Supplies
$ 2,500
12,644
38,618
50,417
48,000
43,000
43,000
000.16.542.300.41.00
Professional Services - Lab fees for
-
-
-
100
100
100
material testing
000.16.542.300.43.00
Travel - Mileage, parking, and meals
-
-
100
100
100
000.16.542.300.45.00
Rental - Equipment rentals
500
500
3,400
3,400
3,400
000.16.542.300.47.00
Public Utility - Utility charges specifically
62
36
42
100
100
100
from street projects
000.16.542.300.47.01
Public Utility - Surface water fees
500,052
-
-
604,727
-
-
000.16.542.300.47.02
Public Utility - Waste Management
180
5,603
12,182
15,000
10,000
10,000
Disposal
000.16.542.300.47.26
Public Utility - Surface water fees
-
624,454
718,022
-
754,000
776,620
000.16.542.300.48.00
R &M - Repairs of saw cuts and grinder
-
7,841
-
100
100
100
sharpening
Total Services
500,795
637,934
730,746
623,527
767,800
790,420
000.16.594.430.64.00
Machinery and Equipment
-
-
-
-
28,500
-
000.16.594.440.64.00
Machinery and Equipment
-
6,829
-
Total Other
-
6,829
-
28,500
ITotal Supplies, Services and Other
$ 513,439 $
683,381
$ 781,163
$ 671,527
$ 839,300
$ 833,420
Public Works - Street Maintenance/Structures
Account Number
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
000.16.542.500.31.01 Supplies - Repairs & Maintenance
$ 53 $
$ 1,181
$ 1,000
$ 1,000
$ 1,000
Total Supplies
53 -
1,181
1,000
1,000
1,000
000.16.542.500.48.00 R &M - Structures & Bridges repairs done
by outside vendors
1,000
1,500
1,500
1,500
Total Services
-
1,000
1,500
1,500
1,500
Total Supplies and Services
$ 53 $ -
$ 2,181
$ 2,500
$ 2,500
$ 2,500
136
137
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.16.542.630.31.01
Supplies - Repairs & Maintenance
$ 35,619 $
21,980
$ 21,402
$ 30,000
$ 25,000
$ 25,000
000.16.542.630.35.00
Small Tools & Minor Equipment
1,235
-
-
500
500
500
Total Supplies
36,854
21,980
21,402
30,500
25,500
25,500
000.16.542.630.41.00
Professional Services - Utility one call
476
436
171
500
500
500
locating seances
000.16.542.630.43.00
Travel - Mileage, meals, and parking
-
-
-
100
100
100
000.16.542.630.47.21
Public Utility - Electricity
232,073
260,137
-
264,000
264,000
000.16.542.630.47.22
Public Utility - Gas
-
5,626
656
-
6,000
6,000
000.16.542.630.47.00
Public Utility -Power bills from Seattle
234,667
-
-
320,000
-
-
City Light & Puget Sound Energy
Total Services
Public Utility - Electricity
235,143
238,135
260,964
320,600
270,600
270,600
Total Supplies and Services
$ 271,997 $
260,115
$ 282,366
1 $ 351,100
$ 296,100
$ 296,100
137
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.16.542.640.31.01
Supplies - Repairs & Maintenance
$ 93,226 $
154,226
$ 166,000
$ 166,000
$ 166,000
$ 166,000
000.16.542.640.35.00
Small Tools & Minor Equipment
375
3,508
2,500
2,500
2,500
2,500
Total Supplies
93,600
157,734
168,500
168,500
168,500
168,500
000.16.542.640.41.00
Professional Services - Signal light share
-
10,078
-
100
100
100
of utility one call locating services
000.16.542.640.42.00
Communication - Signal phone lines,
1,411
1,265
1,440
1,800
1,800
1,800
Sprint access card for laptops
000.16.542.640.43.00
Travel - Mileage, meals, and parking
-
-
-
100
100
100
000.16.542.640.47.00
Public Utility - Public utility services for
64,387
-
-
89,550
-
-
signal lights and crosswalks
000.16.542.640.47.21
Public Utility - Electricity
-
77,756
61,621
-
80,000
80,000
000.16.542.640.47.22
Public Utility - Gas
425
-
-
1,000
1,000
000.16.542.640.48.00
R &M - Repairs, interlocal for major
-
43,315
20,000
20,000
20,000
20,000
emergencies, pole replacement
Total Services
65,798
132,839
83,061
111,550
103,000
103,000
Total Supplies and Services
$ 159,398 $
290,573
$ 251,561
$ 280,050
$ 271,500
$ 271,500
137
Account Number
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
000.16.542.660.31.01 Supplies
$ 7,603 $ 468
$ 9,871
$ 10,000
$ 10,000
$ 10,000
Total Supplies
7,603 468
9,871
10,000
10,000
10,000
000.16.542.660.43.00 Travel - Mileage, meals, parking
37 -
-
300
300
300
Total Services
37 -
-
300
300
300
Total Supplies and Services
$ 7,641 $ 468
1 $ 9,871
$ 10,300
$ 10,300
$ 10,300
Public Works - Street Maintenance/Roadside
Public Works - Street Maintenance/Video & Fiber
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.16.542.800.31.00
Supplies - Office & Operating
2014
2015
2016
2016
2017
2018
000.16.542.670.31.00
Supplies - Office & Operating
$ 19,546 $
10,442
$ 11,396
$ 17,000
$ 12,000
$ 12,000
000.16.542.670.31.01
Supplies - Tree Replacement
53
208
1,124
6,000
6,000
6,000
000.16.542.670.35.00
Small Tools & Minor Equipment
86
2,120
207
1,200
1,200
1,200
Total Supplies
calibration, repairs to testing equipment
19,685
12,770
12,727
24,200
19,200
19,200
000.16.542.670.41.00
Professional Services - Testing sweeping
-
1,556
-
1,500
1,500
1,500
ITotal Supplies and Services
materials for hazardous wastes
45
1,413
$ 40,300
2,200
2,200
2,200
000.16.542.670.43.00
Travel - Mileage, meals, and parking
-
-
-
100
100
100
000.16.542.670.47.00
Public Utility - Electric, gas, and irrigation
22,151
-
811
7,000
-
-
utilities.
000.16.542.670.47.02
Public Utility - Transfer station fees,
recovery & disposal offreon, electronics
17,048
16,925
30,000
30,000
30,000
30,000
recycling
000.16.542.670.47.25
Public Utility - Water
-
41,183
2,106
-
7,000
7,000
000.16.542.670.48.00
R &M - Rockery repairs by outside vendor
4,360
6,557
1,937
500
500
500
000.16.542.670.48.01
R &M - Contractor for tree removal by
-
-
-
3,000
3,000
3,000
outside vendor
Total Services
43,605
66,078
34,854
42,800
42,800
42,800
000.16.542.670.53.00
Excise Tax
48
44
44
-
-
-
,Total Intergovernmental
48
44
44
-
-
-
Total Supplies, Services and Other
$ 63,337 $
78,892
$ 47,625
$ 67,000
$ 62,000
$ 62,000
Public Works - Street Maintenance/Video & Fiber
138
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.16.542.800.31.00
Supplies - Office & Operating
$ 4,630 $
15,464
$ 30,079
$ 36,800
$ 30,000 $
30,000
000.16.542.800.35.00
Small Tools & Minor Equipment
-
-
3,384
2,000
2,000
2,000
Total Supplies
4,630
15,464
33,463
38,800
32,000
32,000
000.16.542.800.48.00
R &M - Video & Fiber electronic
-
1,556
-
1,500
1,500
1,500
calibration, repairs to testing equipment
ITotal Services
-
1,556
-
1,500
1,500
1,500
ITotal Supplies and Services
$ 4,630 $
17,020
$ 33,463
$ 40,300
$ 33,500 $
33,500
138
Public Works Street Maintenance/Sidewalks
Account Number
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
000.16.542.610.31.01 Supplies -Office & Operating
$ 372 $ 42
$ 2,300
$ 2,300
$ 2,300
$ 2,300
Total Supplies
372 42
2,300
2,300
2,300
2,300
000.16.542.610.48.00 Rental -
-
8,777
-
-
-
Total Services
-
8,777
-
-
-
Total Supplies and Services
$ 372 $ 42
$ 11,077
1 $ 2,300
$ 2,300
$ 2,300
139
DEPARTMENT: Public Works
FUND: Equipment Rental & Replacement FUND NUMBER: 501
RESPONSIBLE MANAGER: Bob Giberson POSITION: Director
Description
The mission of the Equipment Rental unit is to provide a fleet of vehicles and equipment with an operation
maintenance and replacement program and to supply the City with adequate, safe, economical and on-
demand operational cars, trucks and specialty equipment. Services are provided through in -house labor
and contracted services. The current fleet consists of approximately 193 vehicles and 134 other pieces
of equipment.
2015 -2016 Accomplishments
♦ Incorporated idle reduction technology in PD patrol and Fire pumpers for fuel savings and
reduced CO2 emissions.
♦ Eliminated the need for an auxiliary diesel engine on the Vactor by using hydraulic power off of
the main drive engine, reducing CO2 emissions, fuel usage, and maintenance.
♦ Purchased Ford IDA downlink and diagnostic software, which has reduced vehicle down time
and repair costs.
♦ Added another motorcycle lift to accommodate the longer wheel base motorcycles. This has
allowed most motorcycle repairs and maintenance to be done in- house.
♦ Trained staff in Pierce fire apparatus TAK -4 front suspension, Pierce's Command Zone
electronic controls, along with annual fire certification training.
2017 -2018 Indicators of Success
♦ Continue to promote the pool car program for maximum use of shared resources.
♦ Evaluate and adjust replacement plan for cost effective and appropriate replacement solutions.
IT,1,
Performance Measures
141
2014
Actual
2015
Actual
2016
Estimated
2017
Projection
2018
I Projection
Improve fleet service
Work orders issued (number of service tickets)
1,481
1,442
1,500
1,530
1,561
Preventive Maintenance (PM) completed
397
378
396
383
390.15
Gallons of Fuel Consumed
127,494
132,385
135,000
137,700
140,454
Number of Accidents
72
68
83
75
75
Capital
Number of new patrol vehicles purchased
1 31
31
31
131
2
Average Age of Fleet
10 years
1 10.4 yearsl
10.5 yearsl
10 years
10 years
Inventory
Number of passenger vehicles
154
156
157
160
161
Number of motorcycles
6
6
6
6
6
Number of pieces of medium / heavy equipment (dump trucks, etc)
65
66
66
66
67
141
Revenue and Expense Summary
Equipment Rental & Replacement
1' VA
2014
2015
2016
2016
2017
2018
2016 -17
2017 -18
Actual
Actual
Projected
Budget
Budget
Budget
%Change %Change
Operating Revenue
Charges for Services
ERR 0 &M Dept Charges
$ 1,539,500
$1,603,596
$1,922,291
$1,885,680
$1,946,304
$1,965,872
3.21%
1.01%
Equipment Replacement Charges
989,190
1,390,813
977,342
1,111,203
690,596
684,686
- 37.85%
-0.86%
Total Charges for Services
2,528,690
2,994,409
2,899,633
2,996,883
2,636,900
2,650,558
- 12.01%
0.52%
Miscellaneous Revenue
Investment Earnings
(1,662)
59,745
20,310
14,269
14,269
14,269
0.00%
0.00%
Other Misc Revenue
1,078
892
335
150
150
150
0.00%
0.00%
Total Miscellaneous Revenue
(584)
60,638
20,645
14,419
14,419
14,419
0.00%
0.00%
Sale of Capital Assets
36,162
33,422
75,597
442,791
30,000
30,000
- 93.22%
0.00%
Transfers In - Fund 305
-
-
-
-
460,000
1,450,000
0.00%
215.22%
Total Revenue
2,564,269
3,088,468
2,995,874
3,454,093
3,141,319
4,144,977
- 9.06%
31.95%
Operating Expenses
Salaries & Wages
381,426
383,690
392,189
397,996
400,861
408,541
0.72%
1.92%
Personnel Benefits
154,481
150,222
179,259
176,210
192,145
203,071
9.04%
5.69%
Supplies
608,510
527,610
641,263
746,979
758,000
758,000
1.48%
0.00%
Services
98,600
232,558
277,197
239,190
280,051
274,288
17.08%
-2.06%
Intergodt Services & Taxes
3
4
566
-
-
-
0.00%
0.00%
Total Operating Expenses
1,243,020
1,294,084
1,490,475
1,560,375
1,631,057
1,643,900
4.53%
0.79%
Capital Expenses
Capital Outlay
584,097
1,288,808
487,641
533,000
1,999,000
2,254,225
275.05%
12.77%
Indirect cost allocation
298,930
310,431
316,578
316,578
322,910
329,368
2.00%
2.00%
Total Expenses
2,126,047
2,893,323
2,294,694
2,409,953
3,952,966
4,227,493
64.03%
6.94%
Change in Fund Balance
438,222
195,145
701,181
1,044,140
(811,647)
(82,516)
- 177.73%
- 89.83%
Beginning Fund Balance
4,257,832
4,696,054
4,891,199
4,557,700
5,592,380
4,780,733
22.70%
- 14.51%
Ending Fund Balance
$ 4,696,054
$ 4,891,199
$ 5,592,380
$ 5,601,840
$ 4,780,733
$ 4,698,217
- 14.66%
-1.73%
1' VA
Schedule of New and Replacement Purchases in 2017-2018
18
Paint Striper
1445
PURCHASE YEAR
Estimated
REPLACEMENT
Paint Striper
CURRENT UNIT
UNIT #
1295
Replacement
2042
1 -ton Flatbed w/ crane (e)
20
(NEW)
UNIT
2042
.. ...... . .. . ............... 1 . ....... . ......
Bituminous Marker Adhesive Molter and
2017 018
Year
POLICE:
Applicator . ... ........
21
1
. . .. .... ... ------- -
ER Admin Sedan
1714
62,000
2024
.... ...... ... __ - — -- - -- __ _-_ __ -_-_ . ......
ER Admin Sedan
2
Patrol SUV, Traffic
- -- - ------ . . ..... . . ......
1715
78,000
2022
Patrol SUV (non B/W)
3
Patrol SUV
1729
78,000
2022
Patrol SUV
4
.... .. .....
Patrol SUV
1730
78,000----.-
2022
--- --------------
Patrol SUV
5
Patrol SUV
1733
78,000
2022
Patrol SUV
6
Patrol SUV
. . . . . . ... . ...........
1735
78,000
... ....... - ------ . ....... . .. .. ..
2022
Patrol SUV
- - ---_---_--
7
Patrol SUV
1738
78,000
2022
Patrol SUV
8
Patrol SUV
1739
78,000
2022
Patrol SUV
9
Patrol SUV
1740
78,000
2022
Patrol SUV
— - - - ------_-_--_-_
10
-__ -
Patrol SUV
1725
. ...
78,000
2022
Patrol SUV
11
Patrol SUV
1742
78,000
2022
Patrol SUV
12
- - _----_--- - --- - - __- .. .. .. .. ..
(NEW)
78,000
2022
Patrol SUV, 2nd CLO (G)
13
Motorcycle
1084
47,000
2023
Motorcycle
14
Motorcycle
1082
47,000
2024
Motorcycle
15
Motorcycle
1083
47,000
2024
Motorcycle
16
Detective Sedan
7100
32,000
2027
Detective Sedan
17
........... .
(NEW)
32,000
......... . ..
2027
Detective Sedan (b)
18
Paint Striper
1445
80,000
2032
Paint Striper
19
1 -ton Flatbed w/ crane
1295
45,000
2042
1 -ton Flatbed w/ crane (e)
20
(NEW)
28,000
2042
.. ...... . .. . ............... 1 . ....... . ......
Bituminous Marker Adhesive Molter and
Applicator . ... ........
21
3/4-ton Dump Truck
1213
50,000
2037
3/4-ton Dump Truck
22
Sweeper
1466
240,000
2028
Sweeper
SURFACE WATER:
23
(NEW)
55,000
........ . .
2032
..... . .... .... ...... .. .. .. .. ..
1 -ton Service Truck (c)
.WATER:
24
Grumman Step Van
1212
100,000
2028
Service Truck
RECREATION:
25
15- Passenger Van
1202
37,000
2027
15- Passenger Van
26
15- Passenger Van
1216
37,000
2028
15-Passenger Van
PARKS:
- - _----_--- - --- - - __- .. .. .. .. ..
.. ... .. ..
27
1/2-ton Pickup
1205
45,000
2033
1/2-ton Pickup Ext Cab 4x4 w/ Lift Gate
28
3/4-ton Dump
1215 ..... ... .......
50,000
- - -_-_---
- -_ - - - - - --__---
2037
— — ------- -_ --
3/4-ton Dump Crew Cab, high sides
143
Total byYEAR $ 1,524,000 $ 789,225
Grand Total $ 2,313,225
Fire Department equipment capital purchases are included in the Public Safety Plan bond ballot measure.
New vehicle to support the already added full-time detective position transferred from Crime Prevention in 2016.
w Purchase dependent upon corresponding position approval.
w` Transfer unit sso,m Parks muo1s. Parks will eliminate #1eyo. Add Ditch Witch moo inventory moo1u.
('` Modify to include button truck chair and equipment allowing for dual-use of vehicle.
PURCHASEYEAR
Estimated
REPLACEMENT
CURRENT UNIT
UNIT #
Replacemen
UNIT
29 Utility Cart
1062
10,000
2027
Utility Cart
30 1/4-ton Pickup
1259
34,000
2027
1/2-ton Pickup
31 Mower, Greens
1656
35,000
2028
Tractor
32 Mower, Greens
6606
21,700
2028
Mower, Greens
33 Blower, Trailer-mounted
6602
8,025
2028
Blower, Trailer-mounted
34 Mower, Rotary Rough
6609
66,500
2025
Mower, Rotary Rough
35 1/4-ton Pickup
1293
35,000
2028
Ditch Witch (d�
36 Admin Sedan, Station Wagon
1133
30,000
2027
SUV, Escape
TECHNOLOGY& INNOVATION SERVICES:
37 Cargo Van
1223
40,000
2027
IT Service Van
BUILDING MAINTENANCE.
38
(NEW)
35,000
2032
Cargo Van, Custodial
39 Cargo Van, Maintenance Tech
1236
45,000
2033
3/4-ton Pickup, Crew Cab
EQUIPMENT RENTAL:
40 Admin Sedan
1166
35,000
2032
Pickup, Crew Cab
41 Welder, Mig Gun & Trailer
1808
20,000
2037
Welder, Mig Gun & Trailer
42 Oil Filter Crusher
1811
6,000
2037
Oil Filter Crusher
Total byYEAR $ 1,524,000 $ 789,225
Grand Total $ 2,313,225
Fire Department equipment capital purchases are included in the Public Safety Plan bond ballot measure.
New vehicle to support the already added full-time detective position transferred from Crime Prevention in 2016.
w Purchase dependent upon corresponding position approval.
w` Transfer unit sso,m Parks muo1s. Parks will eliminate #1eyo. Add Ditch Witch moo inventory moo1u.
('` Modify to include button truck chair and equipment allowing for dual-use of vehicle.
Expenditure Detail — Salaries and Benefits
Salaries for budgeted positions are based on actual costs for existing positions and include a cost of
living adjustment per contract agreements.
Equipment Rental & Replacement'
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Maint & Ops Superintendent
1
1
$ 99,414
$ 38,827
1
$ 101,402
$ 40,829
Fleet Technician
4
4
284,589
149,982
4
290,281
158,907
Extra Labor
15,000
2,244
15,000
2,244
Overtime
1,858
142
1,858
142
Clothing Allowance
-
950
-
950
Department Total
5
5
$ 400,861
$ 192,145
5
$ 408,541
$ 203,071
145
Expenditure Detail - Supplies, Services, and Other
Supplies include office supplies as well as repair and maintenance parts for vehicles maintained by the
City and small tools. Services include equipment repair and replacement charges, liability insurance,
and fleet repairs by outside vendors, among others. Capital includes equipment replacement purchases
schedule for the 2017 -2018 biennium.
Equipment Rental & Replacement
146
2014
2015
2016
2016
2017
2018
Account Number
Actual
Actual
Projected
Budget
Budget
Budget
501.01.548.650.31.00
Supplies - Office & Operating
$ 2,828
$ 2,782
$ 2,738
$ 2,979
$ 3,000
$ 3,000
501.01.548.650.34.01
Supplies - Repair & Maintenance
151,524
158,552
180,567
200,000
200,000
200,000
501.01.548.650.34.02
Supplies - Inventory/Resale Items
47,559
60,180
64,320
55,000
65,000
65,000
501.01.548.650.34.03
Supplies - Fuel
405,992
303,985
388,505
485,000
485,000
485,000
501.01.548.650.35.00
Small Tools & Minor Equipment -Tools
607
2,110
5,134
4,000
5,000
5,000
Total Supplies
608,510
527,610
641,263
746,979
758,000
758,000
501.01.548.650.41.00
Prof Svcs - DOT health exams, drug
2,252
1,856
2,018
1,750
1,750
1,750
501.01.548.650.42.00
Communication - Phone charges,
1,334
1,808
1,373
1,000
2,000
2,000
501.01.548.650.43.00
Travel - Parking, mileage
103
814
983
-
1,500
1,500
501.01.548.650.45.00
Rental - Equipment lease
1,027
1,027
1,041
1,050
1,100
1,100
501.01.548.650.45.94
Rental - Equipment Replacement
16,568
24,371
47,777
29,045
54,452
48,542
501.01.548.650.45.95
Rental - Equipment O & M
15,691
15,426
14,662
14,019
21,675
21,822
501.01.548.650.46.00
Insurance - Liability and property program
10,975
-
-
62,545
65,574
65,574
501.01.548.650.46.02
Insurance - Auto /physical damage
-
62,986
66,399
-
-
-
501.01.548.650.48.00
R &M - Fleet repairs by outside vendors
38,132
111,795
132,631
120,781
120,000
120,000
501.01.548.650.49.00
Misc - Reg., trng, memberships, laundry
12,519
12,476
10,315
9,000
12,000
12,000
Total Services
98,600
232,558
277,1971
239,190
280,051
274,288
501.01.548.650.53.00
Ext taxes & assessments
3
4
566
-
-
-
Totallntergovernmental
3
4
566
-
-
-
501.01.594.480.64.00
Capital - Machinery & equipment
-
-
15,000
15,000
15,000
15,000
501.02.594.480.64.00
Capital - Machinery & equipment
584,097
1,288,808
472,641
518,000
1,984,000
2,239,225
Total Other
584,097
1,288,808
487,641
533,000
1,999,000
2,254,225
Total Supplies, Services and Other
$1,291,210
$ 2,048,979
$1,406,668
$1,519,169
$ 3,037,051
$ 3,286,513
146
Performance Measures
147
2014
Actual
2015
Actual
2016
Estimated
2017
Projection
2018
Projection
Inventory
% of City -owned streetlights repaired within 72 hours. For Seattle City
Light /Puget Sound Energy streetlights, report within 24 hours
80%
80%
80%
80%
Number of City facilities
40
40
41
41
41
Number of City employees
334
343
343
347
347
Amount of square footage for all City facilities
239,284
239,284
242,633
242,633
242,633
Amount of square footage covered by City custodial serices
1 149,957
149,957
1 149,957
1 149,957
149,957
147
2014
Actual
2015
Actual
2016
Estimated
2017
Projection
2018
Projection
Traffic Signals & Signs
% of City -owned streetlights repaired within 72 hours. For Seattle City
Light /Puget Sound Energy streetlights, report within 24 hours
80%
80%
80%
80%
80%
% of all traffic signal problems corrected within 24 hours
100%
100%
100%
100%
100%
Number of signalized intersections
68
68
68
68
68
Hours maintaining all City -owned traffic signals
7,500
7,500
7,500
7,500
7,500
Number of traffic signal emergency calls
30j
30
30
40
40
Evaluate reflectiuty of all signs once a year
75%
75%
75%
75%
75%
Number of signs maintained
4,325
4,325
4,325
4,350
4,350
% of potholes repaired within 96 hours of notice
100%
100%
100%
100%
100%
Amount of hours spent on graffiti removal (annual)
1,050
1,000
1,050
2,000
2,000
City street cleaning:
• of Residential streets twice a year.
100%
100%
100%
100%
100%
• of Arterial residential and commercial /industrial roads swept three
times a year.
100%
100%
100%
100%
100%
% of Arterial commercial /industrial roads swept four times a year.
100%
100%
100%
100%
100%
Inventory
Number of Residential lane miles
90
90
90
90
90
Number of Commercial lane miles
127
127
127
127
127
Sidewalks (miles)
72
72
72
72
72
147
Budget Changes Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement. Funding for the deputy public works director has been
reallocated to the Technology & Innovation Services (TIS) department to fill the Business Analyst
position. The GIS coordinator has also been moved to the TIS department. Additionally, the street
maintenance worker position has gone from 0.5 FTE to a 1.00 FTE.
Services. Budget of $110,000 for property insurance was transferred from the Finance department to
Public Works. In 2016 the cost was charged to this department but the budget resided in the Finance
department. Additionally, utility accounts were increased to reflect actual charges.
Capital. Facility maintenance includes the costs to purchase an auto scrubber floor machine for $7,500
in 2017. The street department has $28,500 in capital for a raised pavement marker (yellow and white
buttons) applicator in 2017.
Expenditure Summary
Public Works Department
Expenditures By Program
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Administration
$ 546,101
$ 556,303
$ 566,910
$ 596,899
$ 451,699
$ 462,586
- 24.33%
2.41%
Maintenance Administration
352,156
365,410
376,879
380,407
393,700
405,204
3.49%
2.92%
Engineering
444,861
537,691
581,752
715,142
643,477
660,377
- 10.02%
2.63%
Development Services
446,540
459,902
463,493
470,399
486,910
501,198
3.51%
2.93%
Facility Maintenance
1,405,244
1,501,951
1,608,138
1,654,419
1,826,853
1,846,684
10.42%
1.09%
Street Maintenance
2,614,100
2,826,851
2,957,703
3,162,762
3,109,593
3,149,644
- 1.68%
1.29%
Department Total
$ 5,809,002
$ 6,248,108
$ 6,554,8757
$ 6,980,028
$ 6,912,232
$ 7,025,693
- 0.97%
1.64%
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 2,628,979
$ 2,579,318
$ 2,777,311
$ 2,932,732
$ 2,779,896
$ 2,834,174
- 5.21%
1.95%
Personnel Benefits
924,089
964,920
1,120,054
1,184,487
1,182,013
1,246,042
- 0.21%
5.42%
Supplies
310,985
337,389
410,283
437,431
425,700
425,700
- 2.68%
0.00%
Services
1,936,403
2,359,608
2,247,220
2,425,378
2,488,624
2,519,778
2.61%
1.25%
Intergovt. Svcs & Taxes
48
44
6
-
-
-
0.00%
0.00%
Capital Outlays
8,498
6,829
-
-
36,000
-
0.00%
0.00%
Department Total
$ 5,809,002
$ 6,248,108
1 $ 6,554,875
$ 6,980,028
$ 6,912,232
$ 7,025,693
- 0.97%
1.64%
i m
TRANSPORTATION COMMITTEE
Meeting Minutes
City Council Transportation Committee
October 3, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: David Cline, Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Peggy
McCarthy, Vicky Carlsen, Craig Zellerhoff, Laurel Humphrey
Guest: Jamila Iraqui, resident
CALL TO ORDER: Acting Committee Chair Robertson called the meetingto order at 5 :30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
Chair Robertson asked for a briefing on the crosses
South, where a pedestrian was hit and seriously inju
that the crosswalk was updated last year with enh
not a significant accident history here. Staff is
additional safety improvements, such as a rapi
Southcenter Boulevard. Staff will report back o
asked for information retEardine increasing oenaltie
k at Southcenter Boulevard and 65th Avenue
d y a car in a recent accident. Staff reported
iced signage for higher visibility and there is
orking with King County Metro to discuss
flashing beacon like the one at 65th and
these discussions, and the Committee also
)r alternate signage.
A. Proposed, 2017,2018 Biennial Budget
Pursuant to the process requested by Council earlier this year, sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 2017 -2018 budgets for the
following:
Public Works department'`
Public Works Department budget proposes a decrease of 0.97% in 2017 and an increase of
1.64% in 2018, including increases in COLA, pension and healthcare. Other changes relate to
staffing, facility insurance and capital equipment as described in the memo. Street
maintenance is proposed to be increased to manage higher surface water costs, additional
trees, irrigation and other maintenance work.
Equipment Rental and Replacement
The proposal for the 501 fund includes a 4.53% increase in 2017 and 0.79% increase in 2018 and
reflects 15 new Police vehicles and three new Police motorcycles. Staff intends to do analysis
of funding the 501 fund in 2017.
WK
Transportation Committee Minutes ................................................................................. ............................... September 19, 2016
DISCUSSION ONLY. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE.
III. SCATBd
No report was given.
IV. MISCELLANEOUS
Staff noted that King County Metro is seeking comments on a proposal to increase night owl service
on the 124 route to serve riders when Link Light Rail is not operating. The Committee agreed to
support the proposal and Chair Robertson will ask the full Council to approve the Mayor signing a
letter to King County Metro in support of the proposal.
The Transportation Committee Meeting adjourned at 6:27 p.
Next meeting: Monday, October 17, 2016
Committee ChairApproval
Minutes by LH, Reviewed by GL
150
COUNCIL AGENDA SYNOPSIS
----------- --- ------------- - - --- -- Initial r
Meeting Dam
Prepared by
May review
Council review
10/10/16
VC
❑ Resolution
M�g Date
❑ Ordinance
Af�g Dale
❑ Bid,11mard
Af/
,g Date
❑ I'lublicklewin' g
Altg Dale
R Other
AV g Date
SPONSOR ❑ Council [:]Mayor ❑ .HR ❑ DCD Z.Finance [].1sire [:] T'S' [:] P&R' [:] Police [:] PWI
SPONSOR'S Council is being asked to review the Police Department 2017-2018 proposed budget. If no
SUMM'\Ry changes are requested, Council consensus will be requested to move the 2017-2018
proposed budget forward to the final budget package for approval in November.
Ri,x I i,,"wEJ) iiy ❑ cow mtg. [:] CA&P Cmte Z F&S Crate ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/4/16 COMMIT FEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COmmfl"".�"'-," For Information Only; Forward to Committee of Whole for discussion
COST IMPACT / FUND SOURCE
Exi)i3NDJTURb" RI1,'QUJR1-`1I) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
i j 0 1 N A 0
ITEM NO.
3.E. (5)
ISTAFF
SPONSOR: VICKY CARLSEN I
ORIGINAL A(3ENDA DATE: 10/10/16_
A(,, I ?NDA Prj,'m TI'111? Review Police Department 2017-2018 Proposed Budget
CxnE(',()ity M Discussion
Mi Date 10110116
❑ Motion
Mig Date
❑ Resolution
M�g Date
❑ Ordinance
Af�g Dale
❑ Bid,11mard
Af/
,g Date
❑ I'lublicklewin' g
Altg Dale
R Other
AV g Date
SPONSOR ❑ Council [:]Mayor ❑ .HR ❑ DCD Z.Finance [].1sire [:] T'S' [:] P&R' [:] Police [:] PWI
SPONSOR'S Council is being asked to review the Police Department 2017-2018 proposed budget. If no
SUMM'\Ry changes are requested, Council consensus will be requested to move the 2017-2018
proposed budget forward to the final budget package for approval in November.
Ri,x I i,,"wEJ) iiy ❑ cow mtg. [:] CA&P Cmte Z F&S Crate ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/4/16 COMMIT FEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COmmfl"".�"'-," For Information Only; Forward to Committee of Whole for discussion
COST IMPACT / FUND SOURCE
Exi)i3NDJTURb" RI1,'QUJR1-`1I) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
Informational Memorandum dated 9/13/16
10/10/16
Draft Police Department 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 10/4/16 (Unavailable)
151
152
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: FinaMce8& Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen°Deputy Finance Director
DATE: September 13, 2016
SUBJECT: Police Department 2017-2018 Proposed Budget
ISSUE
As provided for iD the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Police Department strives to be a premier, full-service department that is committed to
creating a safe and livable community. We achieve this standard through the work of highly
training personnel who are responsible to the community they serve and who create and
maintain successful partnerships and uphold public trust.
DISCUSSION
The proposed budget for the Police department has increased 1. 11 % for 2017 and increased by
3.42% for 2O18. The following will summarize the proposed changes to the Police department.
Changes from 2015-2016 Budge
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes iO healthcare and retirement.
• COLA 2% increase each year
• LEOFF || retirement rate set a15.47%
• PERG retirement rate set at 12.83% each year
• Healthcare 8% increase each year
• Workers compensation 10q6 increase each year
• Salaries and related benefits of $56,000 for the half-time IT specialist was moved
from the Police department to the Technology Services department.
• Overtime was adjusted 0} reflect actual usage.
• Supplies were adjusted to account for actual costs as well 88 inflation.
• Services, in total has decreased $327 thousand in2017 over 2810 budget and
decreased $2 thousand in2O18 over 2O17budget.
• Liability insurance was ne8||Oc8L8d among Finance, PO|iC8' Fire, and Public
Works by employee count. This resulted ina$10 thousand decrease.
• Communications was increased by $15 thousand for 39 new iPhones and data.
Additional adjustments were made to bring the budget in line with 8CtUG|G.
• Equipment rental and replacement costs decreased $355thousand. After
thorough review of the Equipment Rental fund, these costs could change in
future budgets.
• Dispatch and animal control contract costs were adjusted per contractual obligations.
Additional details on the proposed budget are included in the proposed budget.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
to the CornrniUBa of the Whole for review. If there are no reoonnnnend8d'chungga' Council
INFORMATIONAL MEMO
Page 2
consensus will be requested to move this departmental budget forward to the final budget
package in October.
ATTACHMENTS
Draft Police department 2017 -2018 Proposed Budget
154
Police Department
(of Police (1),
Assistant
to the Chief
(1)
Deputy Chie
of Police (1)
Crime
Analyst (1)
Patrol
�Pipeline (4)
Sergeant (1)
.- --
`Investigations
Commander
Commander
Records
Commander
(1)
Detective (1)
1
[manager 1
`� Records
1
4 Crimes Sgt
Patrol
Administrative
Detective (3)
�T�
Su ervisor
P
Sergeant (1),
Assistant(1)
(1)
> ,. (1)
Patrol (8)
Patrol
Sergeant (1)'.
Patrol (7)
K9 1
Traffij(1)
Sergeant
Traffic
Enforcement (2)
Transport
Services
Officer (1)
Pa trol
Sergeant 1
Patrol (7)
K9_(1)
Pa trol
Patrol (8)
Records
Specialists
Evidence
Tech (1)
Detective
Records
Specialist (1)
"`Tajor
Crimes Sgt
(1.)
Detective
DV Advocate
Professional
Standards
Commander (1)
Assistant (1)
Prof.
Standards
Training
Officer (1)
COP
Coordinator (1)
School
Resource
Officer (1)
Training
TAC
�Pipeline (4)
Sergeant (1)
Conununity
VNET
Police Team
Detective (1)
Sergeant (1)
Narcotics
CPT Officer (4)
Detective (3)
�T�
Recruiter (1)
PATROL Task
Force Sergeant
(1)
155
DEPARTMENT: Police (10)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Mike Villa POSITION: Chief of Police
Description:
The Police Department strives to beopremier, full-service department that is committed to creating
safe and livable community. VVe achieve this standard through the work Of highly hainingpe[Sonne(vvhO
are responsible to the community they serve and who create and maintain successful partnerships and
uphold public trust.
2015-2016 Accomplishments
° Improved public safety. |rnp|onnSntexj emphasis oatnO|S in the Central Business OiSth[t, Sound
Transit Station and residential neighborhoods along with traffic emphasis. Strategic Goal Y.
�
There were significant decreases in aggravated assaults, robberies and residential burglaries
from 7O14.
* Effectively managed police department resources. Strategic Goal 4.
* Supervisory and command staff focused on r8SVunCing quality training to ensure officers are
better prepared to provide quality service. All uf our new hires were fully equipped and trained
to perform their mission while the hiring of these officers ensured that officers remained present
on the streets.
* Built o high performing organization. Stro/m 'cGom/4.
�
Focused on building a CU|iUr8 of values-based leadership where employees are engaged.
Leadership and professional development training was provided for command and supervisory
staff (The Leadership Challenge, LPD and other individual training). This ensured
professionalism and efficiencies while increasing positive community engagements and
presence.
2017-2U1D Outcome Goals
* Improve public safety bv strengthening community trust and legitimacy. Strategic Goal 5.
* Implement new technologies and social media to provide opportunities to better engage and educate
our communities. Strategic Goal 1.
+ Be a high performing organization by facilitating leadership training for all department employees.
Strategic Goal 4.
2O17-2018 Indicators ofSuccess
* Improve public safety bv building community trust and legitimacy.
* Work with faith-based organizations to foster additional non-enforcement engagements with our
communities.
° |nop|ennHnt8d a youth police academy within the high SChOO| tO foster non-enforcement and
educational engagements with our youth.
* Increased ou||obon@don/COnonnUniC8Uon with businesses and communities regarding targeted
traffic enforcement and emphasis p8tnJ| goals within their communities.
* Integration Of our policy manual and other police related information 0D the department VVebGite.
+ People feel S8h9 and trust the officers that police their community.
° Implement new technologies and social media toprovide opportunities tO better engage and educate
our communities.
�
Developed policy and integrated onoia| media (Faceb0Ok.Twitter, Snap Chat, Y0uTube ..]ma
part of our daily public engagement strategy.
* |nno|8nnenked on-line reporting within the structure of our new F\K8S.
* The community feel that they are informed and has a positive image of the police department.
Be high performing organization by facilitating leadership training for all department employees.
* Improved internal communication.
* Provided values-based leadership training for all employees.
* Encouraged 8 healthy and engaged workforce.
* Improve our current organizational structure t0 best support our vision, mission v8|UeS and
strategic plan.
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement. Salaries and related benefits of $56 thousand for the half -time
IT specialist was removed for the Police department and transferred to the Technology Services
department. Additionally, overtime was adjusted to reflect actual usage.
Supplies. Various supply lines were increased to account for inflation.
Services. Several changes were made to this category. In an effort to consolidate technology costs,
just over $96 thousand related to technology and communications costs were removed from the Police
department and transferred to the Technology Services department. Insurance was adjusted to reflect
actual costs. Other lines were adjusted for inflation.
Intergovernmental. Dispatch and animal control contract costs were adjusted per contractual
obligations.
Capital. Capital costs are associated with the purchase and installation of a new records management
system. The project is expected to be completed in 2017.
Expenditure Summary
Police Department
Expenditures By Program
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
% Chg
Administration
$ 1,775,848
$ 1,632,772
$ 2,461,080
$ 2,239,765
$ 1,914,634
$ 2,021,692
- 14.52%
5.59%
Patrol
7,547,182
7,822,977
7,912,940
7,993,558
8,174,496
8,478,771
2.26%
3.72%
Special Services
1,020,180
990,866
1,113,532
1,154,526
1,120,607
1,150,253
-2.94%
2.65%
Investigations
1,750,217
2,194,099
2,208,611
1,885,930
2,093,869
2,148,830
11.03%
2.62%
Tukwila Anti -Crime
619,938
812,696
735,979
890,852
711,244
729,673
- 20.16%
2.59%
Professional Standards
1,506,533
1,688,764
1,843,865
2,131,365
2,150,153
2,196,068
0.88%
2.14%
Training
297,242
303,954
288,257
272,799
287,102
291,274
5.24%
1.45%
Traffic
1,235,502
1,466,707
1,657,095
1 1,519,071
1,835,986
1,896,461 1
20.86%
3.29%
Department Tota 1
$15,752,642
$16,912,835
$18,221,359 1
$18,087,866
$18,288,091
$18,913,021 1
1.11%
3.42%
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 8,921,597
$ 9,479,683
$ 9,363,009
$ 9,531,781
$10,058,084
$10,236,230
5.52%
1.77%
Personnel Benefits
2,789,069
3,232,598
3,399,774
3,367,859
3,570,585
3,767,693
6.02%
5.52%
Supplies
230,460
181,514
215,684
182,200
196,450
199,850
7.82%
1.73%
Services
1,767,802
1,807,891
1,895,714
2,043,315
1,715,949
1,714,174
- 16.02%
- 0.10%
IntergmA. Svcs & Taxes
2,020,652
2,211,149
2,556,560
2,556,711
2,747,024
2,937,074
7.44%
6.92%
Capital Outlays
23,063
-
790,620
406,000
-
58,000
- 100.00%
0.00%
Department Tota 1
$15,752,642
$16,912,835
$18,221,359
$18,087,866
$18,288,091
$18,913,021
1.11%
3.42%
158
EzoendituraOetai| - So|mhasandBmnmfiba
Salaries are based on actual costs for existing positions and include o cost of living adjustment per
contract agreements,
Police Depailment
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Deputy Police Chief
1
1
147,931 44,795
1
150,889 47,471
Police Commander
4
4
550,800 161,955
4
561,816 171,415
Police Sergeant
11
11
1,185,035 420,585
11
1,208,736 445,737
Police Officer
62
62
5,682,865 2,150,280
62
5,796,523 2,281,985
Domestic Violence Advocate
1
1
71,076 30,669
1
72,497 32,311
Ser\Ace Transport Officer
1
1
66,759 23,717
1
68,094 24,923
Police Records Manager
1
1
90,495 33,394
1
92,305 35,085
Police Records Supervisor
1
1
76,296 31,850
1
77,822 33,511
Police Information Analyst
1
1
80,533 32,473
1
82,144 34,155
Police Records Clerk
8
8
452,121 189,993
8
461,163 200,110
Community Policing Coordinator
1
1
84,975 29,050
1
86,675 30,408
Patrol Admin Assistant
1
1
50,895 18,303
1
51,912 19,204
Prof Standard Admin Specialist
1
1
66,801 29,804
1
68,137 31,427
Acting Pay
30,000 2,295
30,000 2,295
Differential
11,000 842
11,000 842
Clothing Allowance
30,000 2,295
30,000 2,295
Signing Bonus
25,000 1,913
25,000 1,913
Retiree Medical
- 106,000
- 106,000
Overtime
853,730 124,504
853,730 124,504
Kelly/Holiday Pay
201,063 25,937 1
1
201,063 25,9371
Department Total 77tiT71
97 1
$ 10,058,084 $ 3,570,585 1
97 1
$10,236,230 $3,767,693 1
Expenditure Detail - Supplies, Services and Other
Supplies include small tools and equipment; Professional services and contract include travel, equipment
replacement and O &M charges, insurance subscriptions and memberships, among others.
Po /ice
160
Actual
Projected
Budget
Account Name
2014
2015
2016
2016
2017
2018
Salaries
$ 7,808,510
$ 8,473,572
$ 8,340,252
$ 8,398,832
$ 9,003,291
$ 9,181, 437
Extra Labor
5,548
-
1,000
1,000
-
-
Overtime
1,107,539
1,006,111
794,156
904,949
853,730
853,730
Kelly /Holiday Pay
-
-
227,600
227,000
201,063
201,063
FICA
666,724
707,583
708,051
708,627
750,312
763,704
Pension - LEOFF
402,328
452,387
448,090
442,838
468,152
476,445
Pension - PERS
107,842
113,944
135,933
136,110
146,051
148,889
Industrial Insurance
168,284
198,661
248,225
253,555
272,279
297,751
Healthcare
1,412,920
1,759,880
1,850,041
1,812,669
1,933,791
2,080,904
Unemployment
30,971
143
9,434
-
-
-
Clothing Allowance
-
-
-
14,060
-
-
Total Salaries & Benefits
11,710,666
12,712,281
12,762,782
12,899,640
13,628,668
14,003,922
Supplies
230,460
173,923
200,326
166,600
180,850
184,250
Small tools
-
7,592
15,358
15,600
15,600
15,600
Total Supplies
230,460
181,514
215,684
182,200
196,450
199,850
Professional services
124,593
61,181
45,563
78,375
70,000
70,000
Communication
82,932
89,997
84,210
90,071
121,000
121,000
Travel
49,805
39,493
44,080
32,380
41,880
41,880
Advertising
1,806
-
1,500
1,500
1,500
1,500
Operating leases
937,734
1,120,521
1,161,499
1,252,137
896,843
872,046
Insurance
260,042
240,000
240,000
240,000
230,223
253,245
Utilities
2,619
2,832
1,097
-
-
-
Repair and maintenance
215,642
177,439
249,783
269,341
274,862
274,862
Miscellaneous
92,630
76,427
67,981
79,511
79,641
79,641
Total Services
1,767,802
1,807,891
1,895,714
2,043,315
1,715,949
1,714,174
Intergovernmental
2,020,652
2,211,149
2,556,560
2,556,711
2,747,024
2,937,074
Capital
23,063
-
790,620
406,000
-
58,000
Total Other
2,043,714
2,211,149
3,347,179
2,962,711
2,747,024
2,995,074
Total Police
$ 15,752,642
$ 16,912,835 1
$ 18,221,359
$ 18,087,866
$ 18,288,091
$ 18,913,021
160
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Administration
FUND NUMBER: 000
POSITION: Chief of Police
Description
The management functions of the Police Department are included in this program. Those functions
include fiscal, personnel, planning, research /development, inter- and intra - department operations and
intergovernmental coordination.
Expenditure Summary
Police - Administration
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016.17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 885,752 $
910,768
$ 873,913
$ 967,737
$ 932,912
$ 951,512
-3.60%
1.99%
Personnel Benefits
245,886
255,827
273,615
296,377
291,003
308,095
- 1.81%
5.87%
Supplies
32,064
23,938
24,973
24,000
24,000
24,000
0.00%
0.00%
Services
569,601
432,155
482,060
529,751
650,819
664,185
22.85%
2.05%
Intergovt. Services & Taxes
19,483
10,084
15,900
15,900
15,900
15,900
0.00%
0.00%
Capital Outlays
23,063
-
790,620
406,000
-
58,000
- 100.00%
0.00%
Expenditure Total
$ 1,775,848 $
1,632,772
$ 2,461,080
$ 2,239,765
$ 1,914,634
$ 2,021,692
- 14.52%
5.59%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Administration
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Chief
1
1
$ 157,508 $ 45,505
1
$ 160,658 $ 48,202
Deputy Police Chief
1
1
147,931 44,795
1
150,889 47,471
Police Commander
4
4
550,800 161,955
4
561,816 171,415
Admin Secretary
1
1
73,750 38,524
1
75,225 40,782
Overtime
2,923 224
2,923 224
Total
7
7
$ 932,912 $ 291,003
7
$ 951,512 $ 308,095
161
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office; services include travel and training, equipment rental and repair
costs, insurance, and memberships, among others; intergovernmental includes Valley SWAT costs.
Police - Administration
162
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.100.31.00 Supplies - Office
$ 32,064 $
23,938
$ 24,973
$ 24,000
$ 24,000
$ 24,000
Total Supplies
32,064
23,938
24,973
24,000
24,000
24,000
000.10.521.100.41.00 Prof Secs - cell phone and pager usage,
90,099
9,180
23,078
30,025
15,000
15,000
counseling, infectious disease training,
pre - employment testing, COPS Grant
000.10.521.100.42.00 Communication - supplies and services
23,471
28,713
53,589
60,171
121,000
121,000
000.10.521.100.43.00 Travel - Travel expenses for prof. mtgs &
1,309
4,946
3,026
1,000
10,000
10,000
conferences: meals, parking, mileage
000.10.521.100.44.00 Advertising - Job ads
1,746
-
1,100
1,100
1,100
1,100
000. 10.521 . 100A5.00 Rental - Rentals and lease fees
30,347
28,663
24,524
19,500
25,000
25,000
000. 10. 521.100.45-94 Rental - Equipment Replacement Fund
20,607
14,332
23,847
32,278
3,363
3,363
000.10.521.100.45.95 Rental - Equipment Rental O & M
28,129
17,861
30,560
30,560
33,115
33,459
000.10.521.100.46.00 Insurance - Insurance allocation to WCIA
260,042
-
-
240,000
-
-
000.10.521.100.46.01 Insurance - Insurance allocation to WCIA
-
240,000
240,000
-
230,223
253,245
000.10.521.100.48.00 R &M - Radio repairs and maintenance
14,841
4,218
169
6,518
6,518
6,518
000.10.521.100.48.01 R &M - Repairs and maintenance fur 800
81,804
80,712
79,765
77,029
80,000
80,000
Mhz system assessment
000.10.594.500.42.03 Communication - Neighborhood Resource
-
-
-
29,040
-
-
Center
000.10.521.500.45.00 Rental - Moving records
-
-
-
-
120,000
110,000
000.10.521.100.49.00 Misc - Memberships and subscriptions
17,206
3,531
2,401
2,530
5,500
5,500
Total Services
569,601
432,155
482,060
529,751
650,819
664,185
000.10.521.100.51.00 Intergodt Prof Svcs - VWWAT
19,483
10,084
15,900
15,900
15,900
15,900
Total Intergovernmental
19, 483
10,084
15,900
15,900
15,900
15,900
000.10.594.100.64.00 Capital - Machinery and equipment
9,877
-
6,619
-
-
-
000.10.594.210.64.00 Capital -Machinery and equipment
13,186
784,000
406,000
58,000
Total Other
23,063
790,620
406,000
-
58,000
Total Supplies, Services and Other
$ 644,211 $
466,177
$1,313,553
$ 975,651
$ 690,719
$ 762,085
162
Expenditure Details - Supplies, Services and Other
Supplies include office supplies and supplies for DARE program; services include rental of equipment,
equipment repair charges, among others.
Police - Professional Standards
163
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.300.31.00 Supplies - Office & Operating
$ 9,177 $
13,752
$ 9,468
$ 4,300
$ 4,300
$ 4,300
00010.521.300.31.01 Supplies - Dare
4,034
3,946
3,810
4,000
4,000
4,000
Total Supplies
13,211
17,699
13,277
8,300
8,300
8,300
000.10.521.300.42.00 Communication - Communication
2,555
2,264
1,770
-
-
-
Servces
000.10.521.300.43.00 Travel - Mileage, parking
971
1,408
1,659
-
-
-
000.10.521.300.44.00 Advertising - Ads
60
-
400
400
400
400
000.10.521.300.45.00 Rental - Equipment lease for copier, fax,
2,289
1,463
1,310
1,100
-
-
scanner, etc.
000.10.521.300.45.94 Rental - Equipment Replacement Fund
16,969
48,225
10,823
48,159
1,365
1,365
000.10.521.300.45.95 Rental - Equipment Rental 0 & M
28,215
30,437
54,221
63,795
18,489
3,023
000.10.521.300.47.00 Public Utility - Surface water chgs
1,470
-
-
-
-
-
000.10.521.300.47.21 Public Utility - Electricity
-
1,278
395
000.10.521.300.47.26 Public Utility - Surface water chgs
-
203
117
-
-
-
000.10.521.300.48.00 R &M - Misc repairs and maintenance
3,972
1,806
449
1,000
1,000
1,000
000. 10, 521 . 300.48-94 R &M - Misc repairs and maintenance
-
-
75,000
75,000
75,000
75,000
000.10.521.300.48.95 R &M - Misc repairs and maintenance
-
-
10,940
10,940
10,940
10,940
000.10.521.300.49.00 Misc - Crime Free Multi- Housing prnt
4,064
772
8,125
8,690
4,600
4,600
supplies, drill team equip, RSO
notifications
Total Services 1
60,565
87,855
175,208
209,084
111,794
96,328
Total Supplies, Services and Other
$ 73,776 $
105,554
$ 188,486 1
$ 217,384
$ 120,094
$ 104,628
163
DEPARTMENT: Police U0\
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Patrol
FUND NUMBER: 000
POSITION: Chief of Police
Description
P8t[O| division officer respond first to all emergency and DOD-eDle[geOCy pO|iC8 CaUS' they investigate
misdemeanor and felony Chnne8, gather evidence and make arrests, mediate disputes, assist motorists,
identify and C0[[8[t hazardous oondibono, keep the peace in our community, Dl@iOt8iD 3 p8tnD/ presence
to prevent crime, identify and resolve community crime problems, and educate the public on the law and
crime prevention measures. Operations division also includes R-8 teams and Police Explorers.
Expenditure Summary
Police - Patrol
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016-17
% Chg
2017-18
% Chg
Police Officer
35
35
3,095,287 1,183,585
35
3,157,193 1,256,407
Personnel Benefits
1,378,079
1,539,583
1,532,237
1,518,305
1,559,850
1,642,362
2.74%
5.29%
Supplies
70,616
53,219
66,296
60,300
60,050
60,050
-0.41%
0.00%
Services
751,497
806,307
767,631
813,825
585,341
587,517
-28.08%
0.37%
Intergovt. Services & Taxes
1,135,401
1,303,162
1,551,326
1,577,150
1,603,766
1,752,257
1.69%
9.26%
Retiree Medical
- 106,000
- 106,000
Expenditure Detail - Salaries and Benefits
Salaries are based on 8CtuG| costs for existing positions and include o cost Of living adjustment per
contract agreements.
�»�"��
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Officer
35
35
3,095,287 1,183,585
35
3,157,193 1,256,407
Patrol Admin Assistant
1
1
50,895 18,303
1
51,912 19,204
Acting Pay
30,000 2,295
30,000 2,295
Clothing Allowance
30,000 2,295
30,000 2,295
Signing Bonus
25,000 1,913
25,000 1,913
Kelly/Holiday Pay
201,063 25,937
201,063 25,937
O\ertinne
524,619 73,152
524,619 73,152
Retiree Medical
- 106,000
- 106,000
Expenditure Detail - Supplies, Services and Other
Supplies includes office supplies and supplies for Explorer Post and K -9 unit; services include equipment
rental and repair charges, cell phone, and memberships, among others; intergovernmental includes
SCORE jail and animal control costs.
Police - Patrol
165
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.220.31.00 Supplies - Office & Operating
$ 9,321
$ 2,403
$ 3,499
$ -
$ -
$ -
000.10.521.220.31.01 Supplies - Operating
41,232
27,800
44,256
40,950
40,950
40,950
000.10.521.220.31.02 Supplies - K -9 Unit
5,375
5,511
3,794
3,500
3,500
3,500
000.10.521.220.31.03 Supplies - Explorer Post
-
-
250
250
-
-
000.10.521.220.31.04 Supplies - Emergency Services Unit
11,942
9,651
12,598
10,000
10,000
10,000
000.10.521.220.31.05 Supplies - Civil Disturbance Unit
2,747
263
1,540
5,000
5,000
5,000
000.10.521.220.35.00 Small Tools & Equipment - Minor tools
-
7,592
358
600
600
600
Total Supplies
70,616
53,219
66,296
60,300
60,050
60,050
000.10.521.220.41.00 Prof Secs - (2) K -9 dogs vet bills and
2,468
2,825
5,512
8,000
8,000
8,000
professional grooming
000.10.521.220.42.00 Communication - Cellular phone usage,
48,044
48,069
26,087
-
-
-
pager usage, language line services and
COPS grant
000.10.521.220.43.00 Travel - Mileage, parking
8,926
108
276
500
500
000.10.521.220.43.03 Travel - transportation, meals, lodging for
547
161
-
-
-
-
Police Explorers
000.10.521.220.45.00 Rental - Operating leases and rentals
-
20,869
97,105
50,000
-
-
000. 10. 521.220.45-94 Rental - Equipment Replacement Fund
236,189
268,872
179,244
258,516
56,531
56,531
000.10.521.220.45.95 Rental - Equipment Rental 0 & M
342,064
355,771
402,779
403,055
425,806
427,982
000.10.521.220.48.00 R &M - SRT equipment, uniforms, cell
80,770
69,373
49,089
65,404
65,404
65,404
phone repairs, vest replacement, etc.
000.10.521.220.48.01 R &M - Uniform cleaning for Patrol Division
788
-
-
-
-
-
000.10.521.220.49.00 Misc - Memberships and registrations
5,489
1,938
4,437
2,000
2,000
2,000
000.10.521.220.49.03 Misc - BSA Charter, Explorer Academy
8
1,876
296
1,850
2,100
2,100
Reg. and annual recruitment open house
000.10.521.220.49.44 Misc - Registrations
-
4,970
2,805
-
-
-
000.10.523.220.41.00 Prof Svcs - Monitoring of Prisoners
26,204
31,475
-
25,000
25,000
25,000
Total Services
751,497
806,307
767,631
813,825
585,341
587,517
000.10.523.600.51.00 Intergodt Prof Svcs - SCORE
1,067,078
1,232,427
1,462,693
1,494,650
1,484,914
1,633,405
000.10.554.300.51.00 Intergodt Prof Secs - Animal Control
68,323
70,735
88,633
82,500
118,852
118,852
Total Intergovernmental
1,135,401
1,303,162
1,551,326
1,677,150
1,603,766
1,752,257
Total Supplies, Servicesand Other
$1,957,514
$2,162,688
$2,385,253
$2,451,275
$2,249,157
$2,399,824
165
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Special Services
FUND NUMBER: 000
POSITION: Chief of Police
Description
Process all department criminal and incident reports while complying with laws regarding privacy and
security. Respond to public disclosure requests and serve as department receptionists. Maintain and
store all criminal history records information.
Expenditure Summary
Police - Special Services
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017.18
% Chg
Salaries & Wages
$ 707,792 $
687,366
$ 732,931
$ 784,632
$ 750,622
$ 764,770
- 4.33%
1.88%
Personnel Benefits
246,137
246,678
311,099
308,947
300,585
316,083
- 2.71%
5.16%
Supplies
28,413
26,215
38,901
34,900
44,400
44,400
27.22%
0.00%
Services
1 37,838
30,607
30,601
26,047
25,000
25,000
- 4.02%
0.00%
Expenditure Total
$ 1,020,180 $
990,866$
1,113,532
$ 1,154,526
$ 1,120,607
$ 1,150,253
- 2.94%
1 $ 764,770 $ 316,082
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Special Services
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Records Manager
1
1
$ 90,495 $ 33,394
1
$ 92,305 $ 35,085
Police Records Supervisor
1
1
76,296 31,850
1
77,822 33,511
Police Information Analyst
1
1
80,533 32,473
1
82,144 34,155
Police Records Specialist
7
7
390,598 169,627
7
398,410 178,811
Evidence Technician
1
1
69,452 25,901
1
70,841 27,180
Differential
11,000 842
11,000 842
Overtime
32,248 6,499
32,248 6,498
Tota l
11
11
$ 750,622 $ 300,585
11
1 $ 764,770 $ 316,082
166
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office and evidence supplies; services include records destruction,
repair costs, and ACCESS terminal rental, among others.
Police - Special Services
167
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000. 10. 521.230. 3 1, 00 Supplies - Office & Operating
$ 24,940 $
24,619
$ 21,226
$ 15,500
$ 25,000 $
25,000
000.10.521.230.31.01 Supplies - Evidence
3,473
1,596
2,675
4,400
4,400
4,400
000. 10.521 .23U5,00 Supplies - Evidence
-
-
15,000
15,000
15,000
15,000
Total Supplies
28,413
26,215
38,901
34,900
44,400
44,400
000.10.521.230.41.00 Prof Svcs - Records destruction, evidence
1,856
7,153
2,610
3,000
9,000
9,000
disposition, and translators
000.10,521.230.42.00 Communication - Communications
5,964
7,602
472
-
-
-
services and equipment
000.10.521.230.42.01 Communication - Pagers and cell phones
647
377
576
860
for Evidence Technician
000.10.521.230.45.00 Rental - ACCESS terminal. Cole directory
5.909
4,584
7,178
7,187
-
-
and copy machine lease
000.10.521.230.48.00 R&M - Repairs and maint. such as safe &
20,868
10,545
19,302
13,500
13,500
13.500
lock, Justice maint., evidence barcoding
000, 10.521.230.49.00 Misc - Misc. costs for maintaining records
2,594
345
462
1,500
2,500
2,500
and evidence
Total Services
37,838
30,607
30,601
26,047
26,000
25,000
Total Supplies, Servicesand Other
$ 66,251 $
56,821
$ 69,602
$ 60,947
$ 69,400 $
69,400
167
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Investigations
FUND NUMBER: 000
POSITION: Chief of Police
Description
Conduct all follow -up investigation associated with major crimes to include crimes against persons,
crimes against property, fraud, and white - collar offenses.
Expenditure Summary
Police - Investigations'
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 1,207,243 $
1,479,958
$ 1,523,654
$ 1,268,645
$ 1,446,979
$ 1,473,372
14.06%
1.82%
Personnel Benefits
370,194
463,734
475,918
413,367
501,087
529,636
21.22%
5.70%
Supplies
15,855
13,764
7,781
7,000
12,000
12,000
71.43%
0.00%
Services
1 156,925
236,643
201,258
196,918
133,802
133,822
- 32.05%
0.01%
Expenditure Total
1 $ 1,750,217 $
2,194,099$
2,208,611
$ 1,885,930
$ 2,093,869
$ 2,148,830
11.03%
2.62%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Investigations
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Sergeant
2
2
$ 229,013 $ 71,558
2
$ 233,594 $ 75,654
Police Officer
10
10
958,026 359,159
10
977,186 381,037
Domestic Violence Advocate
1
1
71,076 30,669
1
72,497 32,311
Police Records Clerk
1
1
61,522 20,367
1
62,753 21,299
Overtime
127,342 19,334
127,342 19,334
Total
14
14
$ 1,446,979 $ 501,088
14
$ 1,473,372 $ 529,636
• i
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office and operating supplies; services include polygraph translation,
travel, equipment rental and repair, and investigation costs, among others.
Police - Investigations
169
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.210.31.00 Supplies -Office and Operating
$ 15,855 $
13,764
$ 7,781
$ 7,000
$ 12,000
$ 12,000
Total Supplies
15,855
13,764
7,781
7,000
12,000
12,000
000.10.521.210.41.00 Prof Svcs - Polygraph, translation and
3,443
4,172
5,362
3,350
4,000
4,000
transcription services
000.10.521.210.42.00 Communication - supplies and services
833
1,034
333
-
-
-
000.10.521.210.43.00 Travel - Parking fees
14,974
7,409
6,591
5,000
5,000
5,000
000.10.521.210.45.00 Rental - Vehicle rentals and leases
2,448
2,139
2,555
2,500
-
-
000.10.521.210.45.94 Rental - Equipment Replacement Fund
50,420
134,498
58,760
61,351
7,595
7,595
000.10.521.210.45.95 Rental - Equipment Rental 0 & M
69,639
79,569
112,217
112,217
104,707
104,727
000.10.521.210.47.00 Public Utility
1,149
-
-
-
-
-
000.10.521.210.47.22 Public Utility - Gas
-
521
301
000.10.521.210.47.25 Public Utility - Water
-
829
284
-
-
-
000.10.521.210.48.00 R &M - Shredder & copy machine
10,282
5,656
10,686
9,000
9,000
9,000
maintenance and investigation impounds
000.10.521.210.49.00 Misc - Unanticipated misc. investigation
3,738
816
4,169
3,500
3,500
3,500
and DV expenses
Total Services
156,925
236,643
201,258
196,918
133,802
133,822
Total Supplies, Servicesand Other
$ 172,780 $
250,407
$ 209,040
$ 203,918
$ 145,802
$ 145,822
169
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Tukwila Anti -Crime
FUND NUMBER: 000
POSITION: Chief of Police
Description
This unit, internally referred to as Tukwila Anti -Crime Team (TAC Team), provides specific criminal
emphasis operations, which include narcotics, gambling, and vice - related activities. Also included are all
gambling licensee audits and adult entertainment license background checks.
Expenditure Summary
Police - Tukwila Anti -Crime
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 405,981 $
547,451
$ 439,942
$ 564,143
$ 449,829
$ 457,656
- 20.26%
1.74%
Personnel Benefits
127,098
175,620
156,284
182,819
161,894
171,338
- 11.45%
5.83%
Supplies
602
693
2,272
2,000
2,000
2,000
0.00%
Ho%
Services
86,258
88,932
137,481
141,890
97,522
98,679
1 - 31.27%
1.19%
Expenditure Total 1
$ 619,938 $
812,696
1 $ 735,979
$ 890,852
$ 711,244
$ 729,673
- 20.16%
2.59%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - sTukwila Anti -Crime
170
2016
1 2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Police Sergeant
1
0
$ - $ -
0
$ - $ -
Police Officer
2
4
391,370 153,018
4
399,197 162,462
Overtime
58,459 8,876
58,459 8,876
Tota l
3
4
$ 449,829 $ 161,894
4
$ 457,656 $ 171,338
170
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office supplies; services include equipment rental and repair, and
license inspections, among others.
Police - Tukwila Anti -Crime
171
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.250.31.00 Supplies - Office & Operating all stations
$ 602 $
693
$ 2,272
$ 2,000
$ 2,000
$ 2,000
Total Supplies
602
693
2,272
2,000
2,000
2,000
000.10.521.250.42.00 Communication - Cellular phone services
1,072
1,409
1,348
-
-
-
000.10.521.250.43.00 Travel - Mileage, parking, etc
25
-
-
-
-
-
000.10.521.250.45.00 Rental - Vehicle rentals and leases
15,806
19,903
29,168
26,520
29,000
29,000
000.10.521.250.45.94 Rental - Equipment Replacement Fund
27,558
35,726
27,260
35,726
2,675
2,675
000.10.521.250.45.95 Rental - Equipment Rental O & M
36,078
25,165
69,625
68,644
54,847
56,004
000.10.521.250.48.00 R &M - Repairs & maintenance of VCR,
-
64
1,000
1,000
1,000
1,000
video printer, cameras, body wire
000.10.521.250.49.00 Misc - Misc. expenses to include drug
5,718
6,665
9,080
10,000
10,000
10,000
ex enses, license ins ections
Total Services
86,258
88,932
137,481
141,890
97,522
98,679
Total Supplies, Services and Other
$ 86,860 $
89,625
$ 139,753
$ 143,890
$ 99,522
$ 100,679
171
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Professional Standards
FUND NUMBER: 000
POSITION: Chief of Police
Description
This section provides on -going commercial and residential security surveys, training and information
programs, and maintains community crime analysis for business and residential communities. Also,
maintains an on -going D.A.R.E. program within elementary, middle, and high school levels.
Expenditure Summary
Police - Professional Standards
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 1,114,418 $
1,193,026
$ 1,179,165
$ 1,417,142
$ 1,478,060
$ 1,506,715
4.30%
1.94%
Personnel Benefits
318,339
390,185
476,214
496,839
551,999
584,725
11.10%
5.93%
Supplies
13,211
17,699
13,277
8,300
8,300
8,300
0.00%
0.00%
Services
60,565
87,855
175,208
209,084
111,794
96,328
- 46.53%
- 13.83%
Expenditure Total
$ 1,506,533 $
1,688,764
$ 1,843,865
$ 2,131,365
$ 2,150,153
$ 2,196,068
0.88%
2.14%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Professional Standards
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Sergeant
1
4
$ 435,983 $ 161,840
4
$ 444,702 $ 171,646
Community Policing Coordinator
1
1
84,975 29,050
1
86,675 30,408
Police Officer
7
9
844,998 324,425
9
861,898 344,364
Prof Standard Admin Specialist
1
1
66,801 29,804
1
68,137 31,427
Overtime
45,303 6,879
45,303 6,880
Total
10
15
$ 1,478,060 $ 551,998
15
$ 1,506,715 $ 584,725
172
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Training
FUND NUMBER: 000
POSITION: Chief of Police
Description
Planning, evaluation, scheduling, and documentation of all training programs within the department.
Expenditure Summary
Police - Training
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 125,047 $
136,921
$ 119,858
$ 107,075
$ 115,689
$ 117,693
8.04%
1.73%
Personnel Benefits
31,084
32,152
34,099
29,953
38,293
40,460
27.84%
5.66%
Supplies
63,390
41,575
55,100
41,100
41,100
44,500
0.00%
8.27%
Services
77,721
93,306
79,200
94,671
92,021
88,621
- 2.80%
- 3.69%
Expenditure Total
$ 297,242 $
303,954
$ 288,257
$ 272,799
$ 287,102
$ 291,274
5.24%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Traininq
173
2016
2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Police Officer
1
1
$ 100,189 $ 35,940
1
$ 102,193 $ 38,107
Overtime
15,500 2,354
15,500 2,353
Total
1
1
$ 115,689 $ 38,293
1
$ 117,693 $ 40,460
173
Expenditure Detail - Supplies and Services
Supplies includes miscellaneous office supplies; services include instructor fees, travel for training,
equipment rental and repair, memberships, and registrations, among others.
Police - Training
174
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.400.31.00 Supplies - Office & Operating
63,390
41,575
55,100
41,100
41,100
44,500
Total Supplies
63,390
41,575
55,100
41,100
41,100
44,500
000.10.521.400.41.00 Prof Svcs - SRT, CDU, TB, DV, etc.
$ 525 $
6,377
$ 9,000
$ 9,000
$ 9,000
$ 9,000
instructors
000.10.521.400.42.00 Communication - Postage
330
530
-
-
000.10.521.400.43.00 Travel - Travel expenses for training for all
23,053
25,462
32,529
26,380
26,380
26,380
divisions
000.10.521.400.45.00 Rental - Equipment rentals and leases
-
5,523
1,662
5,200
5,200
1,800
000.10.521.400.48.00 R &M - Repairs and maintenance for
-
276
306
5,150
2,500
2,500
training
000.10.521.400.49.00 Misc - Registrations for department
53,813
55,138
35,703
48,941
48,941
48,941
training
Total Services 1
77,721
93,306
79,200
94,671
92,021
88,621
Total Supplies, Services and Other 1
$ 141,111 $
134,881
$ 134,300
$ 135,771
$ 133,121
$ 133,121
174
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Traffic
FUND NUMBER: 000
POSITION: Chief of Police
Description
Provides traffic law enforcement and traffic control. Investigates traffic related incidents and develops
and works from a comprehensive traffic plan, which includes: traffic safety education, enforcement
programs such as D.U.I enforcement, and coordination with City Engineering. Also, management of the
Traffic Volunteer Program.
Expenditure Summary
Police - Traffic
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 263,775 $
403,488
$ 498,095
$ 398,429
$ 518,504
$ 527,928
30.14%
1.82%
Personnel Benefits
72,253
128,819
140,308
121,252
165,874
174,994
36.80%
5.50%
Supplies
6,308
4,412
7,083
4,600
4,600
4,600
0.00%
0.00%
Services
27,398
32,085
22,275
31,129
19,650
20,022
- 36.88%
1.89%
Intergovf. Services &Taxes
865,768
897,903
989,334
1 963,661
1,127,358
1,168,917
1 16.99%
3.69%
Expenditure Total
$ 1,235,502 $
1,466,707
1 $ 1,657,095
1 $ 1,519,071
$ 1,835,986
$ 1,896,461
1 20.86%
3.29%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Traffic
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Sergeant
1
1
$ 111,414 $ 40,816
1
$ 113,642 $ 43,277
Police Officer
2
3
292,996 94,155
3
298,856 99,608
Service Transport Officer
1
1
66,759 23,717
1
68,094 24,923
Overtime
47,336 7,187
47,336 7,187
Tota 1
4
5
$ 518,504 $ 165,874
5
1 $ 527,928 $ 174,994
175
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office supplies; services includes equipment rental and repair, among
others.
Police - Traffic
176
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.700.31.00 Supplies - Office & Operating
$ 6,308 $
4,412
$ 7,083
$ 4,600
$ 4,600
$ 4,600
Total Supplies
6,308
4,412
7,083
4,600
4,600
4,600
000.10.521.700.42.00 Communication - Pager and cellular
15
-
35
-
-
-
phone services
000.10.521.700.45.00 Rental - Copier
2,054
2,054
856
-
-
-
000.10.521.700.45.94 Rental - Equipment Replacement Fund
15,664
16,913
8,976
16,626
989
989
000.10.521.700.45.95 Rental - Equipment Rental 0 & M
7,348
7,953
8,827
9,203
8,161
8,533
000.10.521.700.48.00 R &M - Radar repair & certification, and
2,316
4,788
3,078
4,800
10,000
10,000
quartermaster replacement
000.10.521.700.49.00 Misc - supplies for traffic unit
-
377
504
500
500
500
Total Services
27,398
32,085
22,275
31,129
19,650
20,022
000.10.521.240.51.00 Intergodt Prof Svcs - Valley Comm
865,768
897,903
989,334
963,661
1,127,358
1,168,917
Total Intergovernmental
865,768
897,903
989,334
963,661
1,127,358
1,168,917
Total Supplies, Services and Other
$ 899,474 $
934,400
$1,018,692
$ 999,390
$1,151,608
$1,193,539
176
COUNCIL AGENDA SYNOPSIS
nilials
Meeliq Date PrIpared by Ma or's review welp
10/10/16 VC
ITEM NO.
3.E. (6)
177
STAFF SPONSOR: VICKY CARLSEN
I 0Rl(,IN,1i,A(,,I,?NI)ADA'1'1:,": 10/10/16
AGE N DA ITEIMTITLE' Review Drug Seizure Fund 2017-2018 Proposed Budget
CATI,"GORY Z Discussion
Mt
,g Date 10110116
❑ Motion
Al�g Date
❑ Resolution
MI
,g Date
❑ Ordinance
M�g Date
[:1.Bid,,1ward
All g Date
[:1 .Public Hearing
M1 g Date
F-1 Other
M1
,g Dale
SPONSOR ❑ Council [:] Meiyor ❑ HR E:].DCD Z.Finance E] Fire ❑ TS E].P&R ❑ Police EIPIF
Council is being asked to review the Drug Seizure Fund 2017-2018 proposed budget. If no
SUMMARY changes are requested, Council consensus will be requested to move the 2017-2018
proposed budget forward to the final budget package for approval in November.
REVIEWL"D BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. [:] Parks Comm. F-1 Planning Comm.
DATE: 10/4/16 COMMIT FEE CHAIR: SEAL
RECOMMENDATIONS:
SP0N,,oR/Ai)m1N- Finance
Comm"t-11."F1 For Information Only; Forward to Committee of Whole for Discussion
COST IMPACT / FUND SOURCE
ExPF"NDITURI s R13QUIIZI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10110/16
MTG. DATE
ATTACHMENTS
10110/16
Informational Memorandum dated 9/28/16
Draft Drug Seizure 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 10/4/16 (Unavailable)
177
178
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Fimamcm& Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky CarUsem" Deputy Finance Director
[)ATE: September 28, 2016
SUBJECT: Drug Seizure Fund 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Drug Seizure fund was established to account for the yearly accumulation of drug seizure
funds and related expenditures.
DISCUSSION
Estimated seizure funds for the 2017-2018 biennium are expected to be around $60 thousand a
year. However, these amounts will vary based on drug related criminal activity and actual funds
seized. The large amount projected fur2O18iafromihehote|Seizureathat occurred in2O13.
Expenditures in this fund must be related tn drug seizure activities Orequipment. Appropriate
costs could include training and equipment utilized during drug related investigations.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
to the Committee Of the Whole for [eVi8VV. If there are DO [8CO008Dd8d ChaDQ8G' Council
consensus will be requested to move this departmental budget forward to the final budget
package in November.
ATTACHMENTS
Draft Drug Seizure Fund 2017-2018 Proposed Budgets
MITI]
DEPARTMENT: Police
FUND: Drug Seizure
RESPONSIBLE MANAGER: Mike Villa
FUND NUMBER: 109
POSITION: Chief of Police
Description:
The Drug Seizure fund was established to account for the yearly accumulation of drug seizure funds and
related expenditures.
Revenue and Expenditure Summary
Drug Seizure Fund
181
2014
2015
2016
2016
2017
2018
2016 -2017
2017 -2018
Actual
Actual
Projected
Budget
Budget
Budget
%Change
%Change
Operating Revenue
Miscellaneous Revenue
Investment Earnings
$ 32
$ 70
$ 16
$ -
$
$ -
0.00%
0.00%
2012 JAG Grant
6,500
-
-
-
-
-
0.00%
0.00%
Seizure Revenue
47,509
6,895
528,461
60,000
60,000
60,000
0.00%
0.00%
Total Misc. Revenue
54,042
6,966
528,476
60,000
60,000
60,000
0.00%
0.00%
Transfers In
-
-
-
-
-
-
0.00%
0.00%
Total Revenue
54,042
6,966
528,476
60,000
60,000
60,000
0.00%
0.00%
Operating Expenses
30 Supplies
16,998
6,271
2,245
3,000
3,000
3,000
0.00%
0.00%
40 Services
32,574
55,243
41,835
12,000
12,000
12,000
0.00%
0.00%
50 Intergodt Services & Taxes
-
-
30,000
30,000
30,000
30,000
0.00%
0.00%
Total Operating Expenses
49,572
61,514
74,080
45,000
45,000
45,000
0.00%
0.00%
60 Capital Outlay
18,292
-
-
-
-
-
0.00%
0.00%
Total Capital Expenses
18,292
-
-
-
-
-
0.00%
0.00%
Total Expenses
67,864
61,514
74,080
45,000
45,000
45,000
0.00%
0.00%
Beginning Fund Balance
75,609
61,787
7,239
65,000
461,635
476,635
610.21%
3.25%
Change in Fund Balance
(13,822 )
(54,548
454,396
15,000
15,000
15;000
0.00%
0.00%
Ending Fund Balance
$ 61,787
$ 7,239
$ 461,635
$ 80,000
$476,635
$491,635
495.79%
3.15%
181
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous supplies for handling seized property. Services include professional
services among others.
Police - Dru Seizure Fund
MA
2014
2015
2016
2016
2017
2018
Account Number
Actual
Actual
Projected
Budget
Budget
Budget
109.00.521.250.31.00 Supplies - Office & Operating
$ 16,998
$ -
$ 2,245
$ 3,000
$ 3,000
$ 3,000
109.00.521.250.35.00 Small Tools - Telecom equipment
-
349
-
-
-
-
109.00.521.251.31.00 Supplies - Office & Operating
-
5,921
-
-
-
-
Total Supplies
16,998
6,271
2,245
3,000
3,000
3,000
109.00.521.250.41.00 Prof Svcs -Alive & Free program
18,275
15,250
40,000
10,000
10,000
10,000
109.00.521.250.42.00 Communication -
2,217
2,499
-
-
-
-
109.00.521.250.43.00 Travel - Airfare, hotel, etc
2,322
9,089
-
-
109.00.521.250.48.00 R &M -
5,740
425
-
-
-
-
109.00.521.250.49.00 Misc - Registration, marketing
-
3,596
1,835
2,000
2,000
2,000
109.00.521.251.41.00 Prof Svcs -Alive & Free program
-
15,000
-
-
-
-
109.00.521.251.43.00 Travel - Airfare, hotel, etc
2,520
3,469
-
109.00.521.251.49.00 Misc -Registration
1,500
5,915
-
-
-
-
Total Services
32,574
55,243
41,835
12,000
12,000
12,000
109.00.521.250.51.00 Interg mern mental - Prof Svcs
-
-
30,000
30,000
30,000
30,000
Total Intergovernmental
-
30,000
30,000
30,000
30,000
109.00.594.210.64.00 Capital - Machinery and equipment
18,292
-
-
-
-
Total Other
18,292
-
-
-
-
Total Supplies, Services and Other
$ 67,864
$ 61,514
$ 74,080
$ 45,000
$ 45,000
$ 45,000
MA
COUNCIL AGENDA SYNOPSIS
Initials
Meefin Mayor's review
.Date Prepared �y yor view
10/10/16 VC
7
ITEM INFORMATION
ITEM NO.
3.E. (7)
183
AFFSPONSOR: VICKY CARLSEN
0Rl(',INAI,Aci?NI)�DA'1'J;": 10/10/16
AG r,N DA I'n cm Ti,i,j,j Review Fire Department 2017-2018 Proposed Budget
CATEGORY Z Discussion
Mt g Date 10110116
❑ Motion
Aig Date
[:] Resolution
Ai g Date
❑ Ordinance
At g Dale
[-1 Bid Axard
At g Date
F-1 Publicl-feanng
M1 g Date
F-1 Other
Mig Dal,
gor ❑ I-JR ❑ DCD Z Finance D.Eire ❑ TS ❑ Pe'�'R [:] Police ❑ PIr/
SPONSOR E] Council E] Ma
SPONSOR'S Council is being asked to review the Fire Department 2017-2018 proposed budget. If no
SUMM,\RY changes are requested, Council consensus will be requested to move the 2017-2018
proposed budget forward to the final budget package for approval in November.
Rt,'viFWI�D BY [-1 cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/4/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance
Commri'i'r�:i, For Information Only; Forward to Committee of Whole for Discussion
COST IMPACT / FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 9/28/16
Draft Fire Department 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 10/4/16 (Unavailable)
183
ME
City of Tukwila
Allan Ekberg, Mayor
TO: Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky CarUsem"Deputy Finance Director
DATE: September 28~20l6
SUBJECT: Fire Department 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Fire Department provides first tier emergency response to incidents involving fire and
emergency medical services as well as fire prevention and investigation, emergency
management, and public education, among others. The department is involved in the greater
community through outreach and collaborative city events and programs. The department
cooperates and as necessary coordinates operations with other city departments.
DISCUSSION
The proposed budget for the Fire department has increased 1.63% for 2017 and increased by
2.78% for 2018. The following will summarize the proposed changes to the Fire department.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes iD healthcare and retirement.
• COLA 2% increase each year
• PERS reU[8nn8nt rate set at 12.83% each year
• LEOFF retirement rate set at5.47%
• Healthcare 8% increase each year
• Workers compensation 10% increase each year
• Supplies were increased by$4O,OU0 for new employee costs and 8n additional $2'O8U
for inflation.
• Services, in total has increased $193 thousand in 2017 over 2016 budget and increased
$43 thousand iO2O18 over 2O17budget.
o $25 thousand was added for additional costs associated with the training
cVOSUrtiUrD with the Kent Regional Fire Authority.
o $178.288 was added for increased insurance costs. Liability insurance for the
City was r8@||Ooatgd among Finance, Police, Fire, and Public Works departments
based OD employee count.
o Other minor adjustments were made for inflation
• Charges for Valley Com. was increased tO reflect contractual obligations.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
10 the Committee of the Whole for review. If there are no reCO008Od8d changes, Council
consensus will be requested to move this departmental budget forward to the final budget
package inNovember.
ATTACHMENTS
Draft Fire department 2O17-2O18 Proposed Budget '�e|
W.F.]
Fire Department
ff-*YA
DEPARTMENT: Fire (11)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: JoyVVU1vver POSITION: Fire Chief
Description:
The Fire Department provides first tier emergency response to incidents involving fire, emergency
medical oarvioes, motor vehicle eoodento, hazardous nnmtnro|a, raacua, nemioe, and fuUDUe other
requests for service as well. The department provides fire prevention and investigation services through
the office of the fire marshal. The department provides emergency management gen/ioeo to city
government and the community. The department provides public education in the areas of first aid, CPR,
public defibrillation, {}ERT, and fire extinguisher training. The department is involved in the greater
community through outreach and collaborative city events and programs. The department cooperates
and am necessary coordinates operations with other city departments.
2015-2016 Accomplishments
* Department participated in community outreach and public relations events and activities such
as; Community Connectors, National Night Out Against Chrne, Touch ATruck. See You in The
Park, Fourth of July, RFA exploratory pnooaaa. Public Safety Plan and Bond, and many others.
Also of noteworthy significance, IAFF Local 2088, Tukwila Firefighters, initiated Operation Warm,
and provided xvarnn winter coats for all of the kindergarteners at Thorndyke Elementary School.
They hope to expand the project in[heoorningyeans.
* Assisted Okanogan County with Emergency Operations Center command and coordination
functions, fulfilling critical positions. Led city-wide efforts related io the planning and execution of
participation in the Boeing Company 1OO m Anniversary Celebration.
* Led city-wide efforts in the planning and execution of city participation in the regional and
international Cgocadia Rising functional exercise.
* Collaborated with Tukwila Police Department to provide July 4m fireworks emphasis and
enforcement patrols.
* Emergency Management worked collaboratively with the Tukwila School District to assist them
with their emergency management plan. Instituted the highly successful and well received Teen
CERT Program eA Foster High School.
* Graduated first department participants in Washington Department of Labor and
Industries/Department JATC prognarn, o three year apprenticeship towards the certification of
Journeyman level Firefighters. �.
* Utilized City Council authorized pipeline employees inaneffort to reduce overtime related toshift
vacancies and sick leave. The effort has resulted in reduced overtime expenditures in 2016, and
resulted in Council approval of an increase in authorized pipeline positions.
2017-2018 Outcome Goals
* Continue department participation in processes and actions needed to replace three �naatobona.
* Continue participation inJAT(� program. Enroll all n�vvuniformed employees.
* Sustain 2015-2018 levels of service in the areas ofemergency nanponaa. fire prevenUon, public
eduusdion, city government emergency/disaster preparedness and oonnnnunih/
enoerQanc«/disasterpnaponedneas.
* Meet state and national training \oxve and standards through participation in the South King
County Training Consortium. Assist permanent Fire Chief with integration into department and
city government.
��
� Meet the requirements of RCW35.1O3.Standards of Coverage, for community acceptance and
annual reporting.
2017-2018 Indicators of Success
* Continued reduction of fire koae through more aggressive inspection scheduling, preparedness
through training, and through public education opportunities.
* Have future direction of department established and appropriate actions in place regarding that
direction.
* Sustain department statistics related to survival of sudden cardiac arrest that contribute positively
to outstanding regional statistics and outcomes.
w Increased numbers of trained community members as related to first aid/CPR/public defibrillator,
fire extinguisher use, and CERT.
* Will have continued to decrease overtime expenditurao, enhanced aucneamion, increased
efficiencies, and provide additional service through the utilization of pipeline employees.
* Will have initiated replacement (groundbmeaking, site pnapmroiion, deaiQn, initial construction) of
Station 51. Will have initiated replacement of Stations 52 and 54, including site mcquioiUon, if
needed, for replacement of stations, and design phases for both.
* Will have secured stable funding and replacement of Apparatus and Capital Equipment for the
Department.
* Will have provided community approved standards of coverage and provide required annual
reporting.
We
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement.
Supplies. Supplies were increased $40,000 for costs associated with new employees. An additional
$2,000 was added to account for inflation.
Services. Several lines in this category were adjusted to reflect actual usage as well as for inflation.
Professional services was increased $25,000 for additional costs associated with the training consortium
with the Kent Regional Fire Authority, insurance was increased $173,286; insurance costs were
reallocated among Finance, Police, Fire, and Public Works based on employee counts.
Intergovernmental. Charges for Valley Com, the City's dispatch agency, were increased to reflect
contractual obligations.
Expenditure Summary
Fire Department
Expenditures By Program
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Administration
$ 848,261
$ 784,462
$ 741,150
$ 712,210
$ 867,812
$ 902,842
21.85%
4:04%
Suppression
8,489,610
8,892,891
8,811,097
9,099,307
8,944,103
9,185,082
-1.71%
2.69%
Prevention & Investigation
824,862
815,137
797,990
762,350
833,040
853,880
9.27%
2.50%
Training
447,198
376,402
359,593
397,403
448,048
466,685
12.74%
4.16%
Facilities
89,704
98,442
102,531
110,860
110,860
110,860
0.00%
0.00%
Special Operations
63,357
30,774
75,649
61,351
53,133
53,581
- 13.40%
0.84%
Rescue & Emergency Aid
198,453
193,418
215,399
200,666
254,268
259,295
26.71%
1.98%
Emergency Management
399,932
532,935
362,788
328,352
351,305
360,370
6.99%
2.58%
Department Total
$11,361,376
$11,724,461
$11,466,197
$11,672,499
$11,862,569
$12,192,595
1.63%
2.78%
Fire Department
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 7,660,926
$ 7,748,715
$ 7,634,134
$ 7,904,857
$ 7,863,913
$ 7,999,418
-0.52%
1.72%
Personnel Benefits
1,974,118
2,348,639
2,444,824
2,419,629
2,370,291
2,519,186
- 2.04%
6.28%
Supplies
308,678
456,186
270,321
229,745
271,745
271,745
18.28%
0.00%
Services
990,296
941,981
938,425
952,268
1,144,852
1,186,202
20.22%
3.61%
Intergovt. Svcs & Taxes
142,145
154,651
178,494
166,000
211,768
216,045
27.57%
2.02°/
Capital Outlays
285,213
74,288
0.00°/
0.00%
Department Total
$ 11,361,376
$ 11,724,461
$ 11,466,197
$ 11,672,499
$ 11,862,569
$ 12,192,595
1.63%
2.78%
190
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire Department
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Chief
1
1
$ 164,137 $ 36,134
1
$ 167,419 $ 38,552
Assistant Fire Chief
1
1
145,148 32,009
1
148,051 34,209
Assistant to Fire Chief
1
1
74,825 31,469
1
76,322 33,150
Admin Support Technician
1
1
58,083 32,024
1
59,245 33,920
Fire Battalion Chief
5
5
649,143 157,825
5
662,126 168,866
Fire Captain
16
16
1,807,736 516,322
16
1,843,890 552,794
Firefighter
39
39
3,637,445 1,220,493
39
3,710,194 1,308,743
Fire Project Coordinator
1
1
93,575 41,698
1
95,447 44,008
Admin Support Technician
1
1
59,552 20,163
1
60,743 21,084
CERTTrainer
1
1
85,639 33,736
1
87,352 35,442
Acting Pay
51,000 4,617
51,000 4,617
Standby
39,461 2,644
39,461 2,644
Clothing Allowance
23,000 2,445
23,000 2,445
Overtime
650,648 59,233
650,648 59,233
Holiday Pay
230,454 14,546
230,454 14,546
Vactaion Payout
94,066 5,934
94,066 5,934
Retiree Medical
159,000
159,000
Department Total
67
67
$ 7,863,913 $ 2,370,291
67
$ 7,999,418 $ 2,519,186
191
Expenditure Detail - Supplies, Services and Other
Supplies include small tools and equipment; Professional services and contract include travel, equipment
replacement and O&M charges, insurance subscriptions and memberships, among others.
Fire
Actual
Projected
Budget
Account Name
2014
2015
2016
2016
2017
2018
Overtime
867,500
670,086
442,739
744,858
650,648
650,648
Kelly/Holiday Pay
214,940
213,405
290,286
290,286
324,520
324,520
FICA
117,511
121,146
122,032
121,563
125,290
127,361
Pension - LEOFF
369,808
372,243
373,697
370,008
377,176
383,668
Pension - PERS
32,085
37,558
46,091
45,893
44,621
45,514
Industrial Insurance
197,331
259,036
282,806
272,942
368,656
404,144
Healthcare
1,257,329
1,556,944
1,620,198
1,609,223
1,454,547
1,558,499
Total Salaries & Benefits
9,635,044
10,097,354
10,078,958
10,324,486
10,234,204
10,518,604
Supplies
215,383
288,857
242,136
191,477
234,477
234,477
Small tools
93,295
167,329
28,185
38,268
37,268
37,268
Total Supplies
308,678
456,186
270,321
229,745
271,745
271,745
Professional services
50,166
61,034
59,291
56,000
81,000
81,000
Communication
33,276
50,899
34,686
32,170
32,170
32,170
Trawl
7,537
12,963
8,202
7,000
7,000
7,000
Operating leases
582,554
537,041
535,109
534,943
587,241
602,262
Insurance
97,516
90,000
90,000
90,000
173,286
190,615
Utilities
74,844
76,494
74,138
73,360
73,360
73,360
Repair and maintenance
39,036
46,807
55,816
43,921
41,921
41,921
Miscellaneous
105,367
66,744
81,182
114,874
148,874
157,874
Total Services
990,296
941,981
938,425
952,268
1,144,852
1,186,202
Intergovernmental
142,145
154,651
178,494
166,000
211,768
216,045
ITotal Other
427,358
228,939
178,494
166,000
211,768
216,045
1 Total Fire
$11,361,376
$11,724,461
$11,466,197
$11,672,499
$11,862,569
$12,192,595
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISON: Administration
FUND NUMBER: 000
POSITION: Fire Chief
Description
Our mission is to deliver professional services to the greater Tukwila Community and provide a safe
working environment for our personnel. Administration provides oversight, direction, support and
encouragement to the various divisions, teams and individual members of the department.
Expenditure Summary
Fire - Administration
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 296,194 $
429,349
$ 445,558
$ 406,858
$ 442,657 $
451,501
8.80 %
2.00%
Personnel Benefits
90,200
118,938
123,219
125,259
131,671
139,866
5.12%
6.22%
Supplies
7,402
8,892
8,140
8,877
10,877
10,877
22.53%
0.00%
Services
169,251
164,573
164,233
171,216
282,607
300,598
65.06%
6.37%
Capital Outlays
74,288
0.00%
0.00%
Expenditure Total
$ 563,047 $
796,040
$ 741,150
1 $ 712,210
$ 867,812 $
902,842
1 21.85%
4.04%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Administration
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Chief
1
1
$ 164,137 $ 36,134
1
$ 167,419 $ 38,552
Assistant Fire Chief
1
1
145,148 32,009
1
148,051 34,209
Administrative Secretary
1
1
74,825 31,469
1
76,322 33,150
Admin Support Technician
1
1
58,083 32,024
1
59,245 33,920
Overtime
464 36
464 36
Administration Total
4
4
$ 442,657 $ 131,671
4
$ 451,501 $ 139,866
193
Expenditure Detail - Supplies, Services and Other
Supplies include small tools and equipment; Professional services and contract include travel, equipment
replacement and O &M charges, insurance subscriptions and memberships, among others.
Fire - Administration
194
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.100.31.00
Supplies - Office
$ 3,668 $
2,930
$ 1,016
$ -
$ -
$
000.11.522.100.31.01
Supplies - Operating
3,735
5,962
7,124
8,877
10,877
10,877
Total Supplies
7,402
8,892
8,140
8,877
10,877
10,877
000.11.522.100.41.00
Prof Svcs - Trakit
-
2,854
2,137
-
25,000
25,000
000.11.522.100.42.00
Communication -Telephones, fax,
18,816
25,169
24,839
23,170
23,170
23,170
postage, reproduction for misc. brochures
000.11.522.100.43.00
Travel- Lodging, mileage, and meals for
1,102
429
2,173
2,250
2,250
2,250
conferences and administrative staff tmg
000.11.522.100.45.00
Rental -Office machines rentals /leases
3,223
3,180
2,933
3,800
3,800
3,800
000.11.522.100.45.94
Rental- Equipment Replacement Fund
12,661
-
-
-
-
-
000. 11 .522.100.45-95
Rental- Equipment Rental 0 & M
15,718
18,007
18,950
18,992
22,097
22,759
000. 11 .522.100.46-00
Insurance - WCIA liability costs
97,516
-
-
90,000
-
-
000. 11 .522.1100.46.01
Insurance - WCIA liability costs
-
90,000
90,000
-
173,286
190,615
000.11.522.100.48.01
R &M - MHz & Wireless Radios serviced
18,141
22,017
19,679
20,121
20,121
20,121
by Valley Com and new portable radios
000.11.522.100.48.02
R &M - Copier repair and maintenance
-
-
300
300
300
300
000.11.522.100.49.00
Misc- Subscriptions, Fire Engineering,
2,074
2,917
3,221
12,583
12,583
12,583
professional memberships: NFPA, IAFC,
KCFCA, WSAFC; tuition & registrations
Total Services
169,251
164,573
164,233
171,216
282,607
300,598
000.11.594.222.64.00
Capital -Machinery and equipment
-
62,710
-
-
-
-
000.11.594.600.64.00
Capital -Machinery and equipment
11,578
Total Other
I -
74,288
Total Supplies, Services and Other
1 $ 176,653 $
247,754
$ 172,373
$ 180,093
$ 293,484
$ 311,475
194
DEPARTMENT: Fine (11)
FUND: General
RESPONSIBLE MANAGER: JayVVitbmar
DIVISION: Suppression
FUND NUMBER: 000
POSITION: Fire Chief
Description
The primary responsibility of the Suppression Division of the Fire Department is to execute the numerous
daily field operations that occur within the City and its extended mutual aid response area. Cmteoorico||y,
these operations are most frequently considered to be emergency or non-emergency. Responses to
emergencies include, but are not limited to, fire, medical aid, transportation accidents, property damage,
operations level hazardous materials and rescues. The division also supports other fire operations such
as specialized/technical rescue response, technical hazardous materials neoponoe, traininQ, fire
pramandon, public eduoadon, public na|abona, and business inspections. The division engages in
continuous and ongoing training in area of responsibility.
Expenditure Summary
Fire 'Suppression
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016-17 2017-18
%change %change
Fire Captain
12
12
1,338,629 392,659
12
Personnel Benefits
1,635,397
1,965,554
2,049,265
2,032,005
1,942,259
2,064,776
-4.42%
6.31%
Supplies
127,125
212,328
156,414
101,100
141,100
141,100
39.56%
0.00%
SeNces
479,793
490,389
518,841
517,648
540,751
552,001
4.46%
2.08%
230,454 14,546
230,454 14,546
Vacation Payout
94,066 5,934
94,066 5,934
Retiree Medical
- 159,000
- 159,000
Suppression Total
54
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Suppression
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Captain
12
12
1,338,629 392,659
12
1,365,401 420,546
Firefighter
39
39
3,637,445 1,220,493
39
3,710,194 1,308,743
Acting Pay
51,000 4,617
51,000 4,617
Clothing Allowance
23,000 2,445
23,000 2,445
Overtime
560,822 51,639
560,822 51,639
Holiday Pay
230,454 14,546
230,454 14,546
Vacation Payout
94,066 5,934
94,066 5,934
Retiree Medical
- 159,000
- 159,000
Suppression Total
54
54
$ 6,319,992 $ 1,942,259
54 1
$ 6,427,205 $ 2,064,776]
Expenditure Detail - Supplies, Services and Other
Supplies include fire operations supplies and small tools. Services include physicals and testing,
equipment replacement and O &M charges, repairs and maintenance, and uniform cleaning, among
others.
Fire - Suppression
196
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.200.31.00
Supplies -Office and Operating
$ 560 $
1,052
$ 43
$ -
$ -
$
000.11.522.200.31.01
Supplies - Operating
86,691
123,791
99,812
55,000
55,000
55,000
000.11.522.200.31.02
Supplies - Fire Equipment
47
131
-
-
-
-
000.11.522.200.31.03
Supplies - Explorer Post
-
157
2,688
2,500
2,500
2,500
000.11.522.200.31.04
Supplies - New Employee Costs
16,656
26,184
8,158
10,000
50,000
50,000
000.11.522.200.31.05
Supplies - Airpack repair parts
13,764
18,860
10,600
10,600
10,600
10,600
000.11.522.200.31.06
Supplies - Safety /Health
1,681
11,060
10,846
11,000
11,000
11,000
000.11.522.200.35.00
Supplies - Small Tools & Minor Equipment
7,726
31,094
24,267
12,000
12,000
12,000
Total Supplies
127,125
212,328
156,414
101,100
141,100
141,100
000.11.522.200.41.00
Prof Svcs - Air samples and svcs
11,018
8,719
1,016
4,000
4,000
4,000
000.11.522.200.41.02
Prof Svcs - Hazmat physicals, hearing
7,416
8,009
11,858
8,000
8,000
8,000
tests, TB & Hep B testing
000.11.522.200.41.03
Prof Svcs - Hose & ladder testing
-
-
803
12,000
12,000
12,000
000.11.522.200.41.04
Prof Svcs - New employee costs:
4,459
15,338
1,289
2,500
2,500
2,500
medical physicals, psychological testing,
recruit academy tuition
000.11.522.200.41.06
Prof Svcs - Medical services
2,908
2,734
-
-
-
-
000.11.522.200.42.00
Communication - Language line
446
91
10
000.11.522.200.43.00
Travel -
-
6,652
000A 1.522.200.45-00
Rental -Office machines rentals /leases
93
000A 1.522.200.45.01
Rental - Fire Hydrant
-
-
000.11.522.200.45.94
Rental- Equipment Replacement Fund
13,527
-
-
-
-
-
000.11.522.200.45.95
Rental- Equipment Rental 0 & M
382,620
402,913
447,884
448,357
471,460
482,710
000.11.522.200.48.01
R &M - Repairs & maint. for bunker gear,
16,324
21,853
31,981
20,000
20,000
20,000
exercise equipment, and portable radios
000.11.522.200.48.02
R &M - Debt service for 2 new fire engines
827
849
-
-
-
-
000.11.522.200.49.00
Misc - Subscriptions, RMS CAD interface
2,576
2,641
1,830
2,000
2,000
2,000
fees, tuition and registrations
000.11.522.200.49.03
Misc - Explorer Post
-
300
291
-
-
-
000.11.522.200.49.05
Misc - Uniform cleaning
37,673
20,198
21,879
1 20,791
20,791
20,791
Total Services
479,793
490,389
518,841
1 517,648
540,751
552,001
000.11.594.250.64.00
Capital - Machinery and equipment
285,213
-
-
-
-
-
TotalOther
285,213
-
-
-
-
Total Supplies, Services and Other
$ 892,132 $
702,716
$ 675,255
$ 618;748
$ 681,851
$ 693,101
196
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Fire Prev. & Investigation
FUND NUMBER: 000
POSITION: Fire Chief
Description
The mission of the Fire Department includes fire prevention. In fact, a substantial amount of time is
required from training and suppression in order to make a fire prevention program work. The Fire
Prevention Bureau is responsible for enforcing the provisions of the City Ordinances and International
Fire Code, which is accomplished through commercial occupancy surveys, administration of Fire
Department permits, investigation of fires, code enforcement and accountability for these activities.
Another important goal is education of the public and business owners in order to prevent fires and safety
emergencies from occurring.
Expenditure Summary
Fire - Prevention & Investigation
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17 2017 -18
%change %change
Salaries & Wages
$ 611,502 $
609,344
$ 603,425
$ 575,412
$ 619,548
$ 629,927
7.67%
1.68%
Personnel Benefits
129,935
141,863
148,292
144,320
164,177
173,866
13.76%
5.90%
Supplies
15,369
15,887
15,498
9,000
12,000
12,000
33.33%
0.00%
Services
68,056
48,043
30,776
33,618
37,315
38,087
11.00%
2.07%
Expenditure Total
$ 824,862 $
815,137
$ 797,990
$ 762,350
$ 833,040
$ 853,880
9.27%
2.50%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Prevention & Investigation
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Battalion Chief
1
1
$ 131,390 $ 35,983
1
$ 134,018 $ 38,465
Fire Captain
2
2
234,427 58,517
2
239,115 62,494
Fire Project Coordinator
1
1
93,575 41,698
1
95,447 44,008
Admin Support Technician
1
1
59,552 20,163
1
60,743 21,084
Standby
39,461 2,644
39,461 2,644
Overtime
61,143 5,172
61,143 5,172
Prevention Total
5
5
$ 619,548 $ 164,177
1 5
$ 629,927 $ 173,866
197
Expenditure Detail - Supplies and Services
Supplies include operating supplies for fire investigation activities. Services include equipment
replacement and O &M charges, registration, training, subscriptions, and travel, among others.
Fire - Prevention & Investigation
IM
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.300.31.00
Supplies - Office & Operating
$ 574 $
428
$ 42
$ -
$ -
$ -
000.11.522.300.31.01
Supplies - Operating
14,795
15,459
15,456
9,000
12,000
12,000
Total Supplies
15,369
15,887
15,498
9,000
12,000
12,000
000.11.522.300.41.00
Prof Svcs - Convert plans to CD storage
4,310
1,655
329
5,000
5,000
5,000
000.11.522.300.42.00
Communication - Telecom services
786
1,192
1,080
-
-
-
000.11.522.300.43.00
Travel - Lodging, mileage, meals for fire
1,989
326
827
1,500
1,500
1,500
prevention /investigation classes
000.11.522.300.45.00
Equipment Rental -
1,095
2,796
1,150
-
-
-
000.11.522.300.45.94
Rental- Equipment Replacement Fund
22,645
18,474
-
-
-
-
000.11.522300.45.95
Rental- Equipment Rental 0 & M
22,930
19,546
20,317
20,118
23,815
24,587
000A 1.522.300.48.00
R &M - Annual maintenance
310
244
84
-
-
-
000.11.522.300.49.00
Misc - Registrations for classes,
12,747
2,222
5,743
6,000
6,000
6,000
subscriptions, memberships
000.11.522.300.49.08
Misc - PPI credit card fees
1,242
1,589
1,247
1,000
1,000
1,000
Total Services
68,056
48,043
30,776
33,618
37,315
38,087
Total Supplies, Services and Other
$ 83,424 $
63,930
$ 46,273
$ 42,618
$ 49,315
$ 50,087
IM
DEPARMENT: Fire (11) DIVISION: Training
FUND: General FUND NUMBER: 000
Responsible Manager: Jay Wittwer Position: Fire Chief
Description
The Training Division team serves to provide training for all phases of the fire department as well as
special training such as urban rescue and hazardous materials. The Training Division also serves as a
quality control for college classes, Washington State Fire Service education programs and King County
Emergency Medical Services.
Training is received in many ways: regularly scheduled drill, independent study, fire prevention
inspections, pre-fire planning and during emergency operations.
Training is now recognized as the number one priority for the career firefighter. New and exotic chemicals
are creating ever-changing hazards for the firefighter and knowledge is the key to survival. EMS skills
are constantly being upgraded and the progressive department must keep abreast of the new
developments.
The Tukwila Fire Department Training Division is also responsible for the safety of all divisions within the
fire department. This can only be accomplished through training in the latest techniques and information
available.
Expenditure Summary
Fire - Training
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016-17 2017-18
%change %change
Salaries & Wages
$ 294,042 $
250,506
$ 235,745
$ 252,476
$ 253,493
$ 258,187
0.40%
1.85%
Personnel Benefits
63,905
61,280
59,085
56,051
66,737
71,345
19.06%
6.90%
Supplies
4,856
4,023
5,461
8,500
8,500
8,500
0.00%
0.00%
Services
84,395
60,593
59,303
80,376
119,318
128,654
48.45%
7.82%
Expenditure Total
$ 447,198 $
376,402
$ 359,593
$ 397,403
$ 448,048
$ 466,685
12.74%
4.165/011
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Training
199
2016
2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Captain
2
2
234,680 65,146
2
239,374 69,754
Overtime
18,813 1,591
18,813 1,591
Training Total
2
2
$ 253,493 $ 66,737
2
$ 258,187 $ 71,345_
199
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous training and operating supplies; services include instructor fees, travel,
equipment replacement and O &M charges, membership, and registrations, among others.
Fire - Training
200
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.410.31.00
Supplies - Office & Operating
$ 3,032 $
274
$ 216
$ -
$ -
$ -
000.11.522.410.31.01
Supplies - Operating
1,824
2,628
4,278
5,500
5,500
5,500
000. 11 .522.410.31.44
Supplies - Training
-
1,120
967
3,000
3,000
3,000
Total Supplies
4,856
4,023
5,461
8,500
8,500
8,500
000.11.522.410.41.00
Prof Svcs - CBT instructor fees, Outside
3,119
3,500
4,100
4,500
4,500
4,500
training instructors, emergency vehicle
driving cart., other prof. svcs
000.11.522.410.42.00
Communication - Telecom services
960
4,173
480
-
-
-
000.11.522.410.43.00
Travel - Lodging, mileage, and meals for
1,554
2,338
3,748
2,000
2,D00
2,000
training division classes
000. 1 1.522A10.45.01
Rental - Honey buckets
-
-
-
-
-
000.11.522.410.45.94
Rental - Equipment Replacement Fund
14,722
-
-
-
-
-
000.11.522.410.45.95
Rental- Equipment Rental 0 & M
20,246
16,068
11,911
11,876
16,818
17,154
000.11.522.410.49.00
Misc - Tuition, registrations,
32,718
25,669
31,712
47,000
81,000
90,000
memberships, ham radio testing
000. 1 1.522.410A9-44
Misc - Education training - contract
11,075
8,845
7,351
15,000
15,000
15,000
Total Services
84,395
60,593
59,303
80,376
119,318
128,654
Total Supplies, Services and Other
$ 89,250 $
64,616
$ 64,764
$ 88,876
$ 127,818
$ 137,154
200
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Facilities
FUND NUMBER: 000
POSITION: Fire Chief
Description
Facilities is the operation, maintenance, and utilities of the four stations owned by the City of Tukwila.
The purpose of the Facilities budget is to provide a cost accounting for the maintenance, upkeep, and
utilities used by the four fire stations. Facility program goals represent facility improvements the
department would like to see implemented during the budget period. Completion of these goals is
dependent upon funding decisions for the 303 Fund.
Expenditure Summary
Fire - Facilities
201
Actual
Projected
Budget
2016 -17
2017 -18
Expenditures
2014
2015
2016
2016
2017
2018
%change %change
Supplies
$ 11,761 $
18,592
$ 23,677
$ 28,500
$ 28,500
$ 28,500
0.00%
0.00%
Services
77,943
79,850
78,853
82,360
82,360
82,360
0.00%
0.00%
Expenditure Total
$ 89,704 $
98,442
$ 102,531
$ 110,860
$ 110,860
$ 110,860
0.00%
0.00%
201
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous station supplies; services consist of utilities for each of the stations.
Fire - Facilities
202
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.500.31.00
Supplies - Office & Operating all stations
$ 11,424 $
17,228
$ 23,399
$ 28,500
$ 28,500 $
28,500
000.11.522.500.31.01
Supplies - Station 51
337
1,364
278
-
-
-
Total Supplies
11,761
18,592
23,677
28,500
28,500
28,500
000.11.522.500.42.01
Communication - Station 51 telephone
1,284
-
95
2,000
2,000
2,000
and alarm service
000.11.522.500.42.02
Communication - Station 52 telephone
470
428
955
1,000
1,000
1,000
and alarm service
000.11.522.500.42.03
Communication - Station 53 telephone
300
1,508
746
1,000
1,000
1,000
and alarm service
000.11.522.500.42.04
Communication - Station 54 telephone
426
571
2,919
5,000
5,000
5,000
and alarm service
000.11.522.500.47.01
Public Utility - Station 51 electricity
21,617
20,813
22,754
22,200
22,200
22,200
000.11.522.500.47.02
Public Utility - Station 52 electricity
2,087
1,939
3,267
6,000
6,000
6,000
000.11.522.500.47.03
Public Utility - Station 51 water, sewer,
12,547
14,509
10,560
7,300
7,300
7,300
and surface water
000.11.522.500.47.04
Public Utility - Station 52 water, sewer,
3,764
3,966
3,702
3,550
3,550
3,550
and surface water
000. 11 .522.500.47-07
Public Utility - Station 51 natural gas
6,143
5,061
5,841
7,100
7,100
7,100
000.11.522.500.47.08
Public Utility - Station 52 natural gas
5,296
5,305
4,262
3,000
3,000
3,000
000.11.522.500.47.09
Public Utility - Station 53 electricity
4,655
5,892
4,972
4,100
4,100
4,100
000.11.522.500.47.11
Public Utility - Station 53 natural gas
3,187
3,154
3,634
4,560
4,560
4,560
000.11.522.500.47.12
Public Utility - Station 54 water, sewer,
3,077
3,027
2,985
3,000
3,000
3,000
and surface water
000. 11. 522.500A7.14
Public Utility - Station 54 electricity
4,717
4,816
4,182
4,000
4,000
4,000
000. 1 1.522.500.47A5
Public Utility - Station 54 natural gas
3,267
2,735
3,211
4,500
4,500
4,500
000.11.522.500.47.16
Public Utility - Station 53 water, sewer,
4,487
5,277
4,767
4,050
4,050
4,050
and surface water
000.11.522.500.48.01
R &M - Station 51
260
848
-
-
-
-
000.11.522.500.49.00
Misc - Alarm services
360
-
-
-
-
-
Total Services
77,943
79,850
78,853
82,360
82,360
82,360
Total Supplies, Services and Other
$ 89,704 $
98,442
$ 102,531
$ - 110,860
$ 110,860 $
110,860
202
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Special Operations
FUND NUMBER: 000
POSITION: Fire Chief
Description
The Special Operations Division of the Tukwila Fire Department consists of two teams —the Hazardous
Materials Team and the Specialized Rescue Team. Each team has separate responsibilities and training.
The purpose of the Hazardous Materials Team is to respond to and mitigate hazardous materials
incidents within the City of Tukwila. These incidents include, but are not limited to, chemical releases,
fuel spills, illegal drug laboratories, or environmental emergencies related to civil disobedience or
terrorism. Hazardous Materials Team members are responsible for developing and delivering Operations
Level lessons and training in the aforementioned areas of Hazmat responsibility.
The purpose of the Rescue Team is to respond to and mitigate incidents requiring specialized rescue.
Special Rescue incidents include, but are not limited to, high angle rope rescue, confined space rescue,
trench rescue, structural collapse, and water rescue especially in the Green River. Increased training and
new equipment additions are essential to the ever - increasing hazardous situations facing the City.
Expenditure Summary
Fire - Special Operations
203
Actual
Projected
Budget
2016 -17
2017 -18
Expenditures
2014
2015
2016
2016
2017
2018
%change
%change
Supplies
$ 7,248 $
6,953
$ 11,746
$ 15,000
$ 8,000
$ 8,000
- 46.67%
0.00%
Services
56,110
23,821
63,903
46,351
45,133
45,581
-2.63%
0.99%
Expenditure Total
$ 63,357 $
30,774
$ 75,649
1 $ 61,351
$ 53,133
$ 53,581
- 13.40%
0.84%
203
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office and operating as well as small tools and equipment specific to
special operations. Services include participation in annual recycling event, equipment replacement and
OW charges, training, travel, and repairs and maintenance, among others.
Fire - Special Operations
204
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.201.31.00
Supplies - Office & Operating
$ 2,081 $
2,049
$ 4,874
$ 8,000
$ 2,000
$ 2,000
000.11.522.201.35.00
Supplies - Small Tools & Minor Equipment
1,380
181
1,000
1,000
-
-
000.11.522.202.31.00
Supplies - Office & Operating
3,787
4,724
4,873
5,000
5,000
5,000
000.11.522.202.35.00
Small Tools & Minor Equipment
-
-
1,000
1 1,000
1,000
1,000
Total Supplies
7,248
6,953
11,746
15,000
8,000
8,000
000.11.522.201.41.01
Prof Svcs - Annual recycling event
16,937
17,712
37,760
20,000
20,000
20,000
000.11.522.201.43.00
Travel - Lodging, meals, and mileage for
-
-
750
750
-
-
hazmat related training
000.11.522.201.45.94
Rental- Equipment Replacement Fund
24,552
-
-
-
-
000.11.522.201.45.95
Rental- Equipment Rental 0 & M
10,775
4,921
17,133
17,101
17,883
18,331
000.11.522.201.48.00
R &M - Calibration of hazmat testing
1,471
241
1,999
2,000
-
-
equipment, level A suit repair
000.11.522.201.49.00
Misc - Tuition /registration for Hazmat
1,698
947
260
500
-
-
related training
000.11.522.202.43.00
Travel - Lodging, meals, and mileage for
-
-
500
500
1,250
1,250
rescue team related training courses
000.11.522.202.48.00
R &M - Rescue boat repairs, rescue tools
-
500
500
500
500
maint., air monitoring equip. calibration
000.11.522.202.49.00
Misc - Registration /tuition for specialized
676
-
5,000
5,000
5,500
5,500
rescue related training classes
Total Services
56,110
23,821
63,903
46,351
45,133
45,581
Total Supplies, Services and Other
$ 63,357 $
30,774
$ 75,649
$ 61,351
$ 53,133
$ 53,581
204
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Emergency Management
FUND NUMBER: 000
POSITION: Fire Chief
Description
This division establishes a solid foundation for emergency management in the City of Tukwila.
Expenditure Summary
Fire - Emergency Management
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17 2017 -18
%change %change
Salaries & Wages
$ 211,893 $
234,895
$ 262,830
$ 221,557
$ 228,222
$ 232,598
3.01%
1.92%
Personnel Benefits
54,680
61,004
64,963
61,994
65,447
69,333
5.57%
5.94%
Supplies
106,159
160,479
20,715
32,268
36,268
36,268
12.40%
0.00%
Services
27,199
64,978
14,280
12,533
21,368
22,171
70.49%
3.76%
Expenditure Total
$ 399,932 $
521,356
$ 362,788
$ 328,352
$ 351,305
$ 360,370
6.99%
2.58%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Emergency Management
205
2016
2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
BC /Emergency Mgmt Mgr
1
1
$ 133,176 $ 30,917
1
$ 135,840 $ 33,096
CERT Trainer
1
1
85,639 33,736
1
87,352 35,442
Overtime
9,406 795
9,406 795
Emergency Mgmt Total
2
2
$ 228,222 $ 65,447
2
$ 232,598 $ 69,333
205
Expenditure Detail - Supplies, Services and Other
Supplies include supplies and small tools utilized for emergency management operations; services
include equipment rental and repair among other items.
Fire - Prevention & Investigation
206
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.300.31.00
Supplies - Office & Operating
$ 574 $
428
$ 42
$ -
$ - $
-
000.11.522.300.31.01
Supplies - Operating
14,795
15,459
15,456
9,000
12,000
12,000
Total Supplies
15,369
15,887
15,498
9,000
12,000
12,000
000.11.522.300.41.00
Prof Svcs - Convert plans to CD storage
4,310
1,655
329
5,000
51000
5,000
000.11.522.300.42.00
Communication - Telecom seances
786
1,192
1,080
-
-
-
000.11.522.300.43.00
Travel - Lodging, mileage, meals for fire
1,989
326
827
1,500
1,500
1,500
prevention /investigation classes
000.11.522.300.45.00
Equipment Rental -
1,095
2,796
1,150
-
-
-
000.11.522.300.45.94
Rental- Equipment Replacement Fund
22,645
18,474
-
-
-
-
000.11.522.300.45.95
Rental- Equipment Rental 0 & M
22,930
19,546
20,317
20,118
23,815
24,587
000.11.522.300.48.00
R &M - Annual maintenance
310
244
84
-
-
-
000.11.522.300.49.00
Misc - Registrations for classes,
12,747
2,222
5,743
6,000
6,000
6,000
subscriptions, memberships
000.11.522.300.49.08
Misc - PPI credit card fees
1,242
1,589
1,247
1,000
1,000
1,000
Total Services
68,056
48,043
30,776
33,618
37,315
38,087
Total Supplies, Services and Other
$ 83,424 $
63,930
$ 46,273
$ 42,618
$ 49,315 $
50,087
206
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Ambulance, Rescue & Aid
FUND NUMBER: 000
POSITION: Fire Chief
Description
The purpose of the Fire /Ambulance, Rescue and Emergency Aid division of the Fire Department is to
provide basic and advanced life support to the citizens and general public of Tukwila as well as within
our mutual aid response areas. Ambulance service is provided on a limited basis as outlined in Fire
Department Standard Operating Procedure. Current service levels include 100% of fire fighters trained
as E.M.T.'s and defibrillation technicians, and one aid car, three engines, one ladder truck, and one
battalion rig with emergency care capabilities.
Expenditure Summary
Fire - Ambulance, Resuce & Aid
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17 2017 -18
%change %change
Supplies
$ 28,758 $
29,032
$ 28,669
$ 26,500
$ 26,500
$ 26,500
0.00%
0.00%
Services
27,550
9,735
8,237
8,166
16,000
16,750
95.93%
4.69%
Intergovt. Services & Taxes
142,145
154,651
178,494
166,000
211,768
216,046
27.57%
2.02%
Expenditure Total
$ 198,453 $
193,418
1 $ 215,399
1 $ 200,666
$ 254,268
$ 259,295
F26.71%
1.98%
Expenditure Detail - Supplies and Services
Supplies include miscellaneous operating supplies; services include equipment O &M and equipment
maintenance. Intergovernmental includes dispatch services.
Fire - Ambulance, Rescue & Aid
207
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.208.31.00
Supplies - Office & Operating
$ 2,782 $
3,505
$ 6,419
$ -
$ -
$ -
000.11.522.208.31.01
Supplies - Operating
25,976
25,527
22,250
26,500
26,500
26,500
Total Supplies
28,758
29,032
28,669
26,500
26,500
26,500
000.11.522.208.45.94
Rental- Equipment Replacement Fund
17,834
-
-
-
-
-
000.11.522.208.45.95
Rental- Equipment Rental O & M
9,716
9,735
7,237
7,166
15,000
15,750
000.11.522.208.48.00
R &M - Defibrillators, backboards, blood
-
-
1,000
1,000
1,000
1,000
pressure cuff calibration
Total Services
27,550
9,735
8,237
8,166
16,000
16,750
000.11.522.230.51.01
Intergovt - Fire suppression Valley Comm
65,387
70,882
81,968
76,360
93,170
95,060
000.11.522.230.51.02
Intergo\tt - Rescure /Emergency Aid -
76,758
83,769
96,525
89,640
118,598
120,985
Valley Comm
Total lntergovernmental
142,145
154,651
178,494
166,000
211,768
216,045
Total supplies, services and Other
$ 198,453 $
193,418
$ 215,399
$ 200,666
$ 254,268
$ 259,295
207
1:
CO uNcm AGENDA SYNOPSIS
U0
Meelinga.Date
Pe pared by
Ma or's
C iv . ew
10/10/16
VC
,review
❑ Ordinance
M1 g Dale
❑ Bid Award
Mi g Date
[:] Public Heaping
M1 g Dat e
F-1 t1ger
Mtg Date
SPONSOR ❑ Council ❑ Mayor [1.1-IR ❑ DCD Z Finance [:] -Fire ❑ TS ❑ P&R E] Police EIPWI'
SPONSOR'S Council is being asked to review the Public Safety Plan and City Facilities Funds 2017-2018
SLJMM,\Izy proposed budget. If no changes are requested, Council consensus will be requested to
move the 2017-2018 proposed budget forward to the final budget package for approval in
November.
Ri,',vu-;Wj,'1i) i3y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 1014/16 COMMIT 'TEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance
COMm"'T"I", For Information Only; Forward to Committee of Whole for Discussion
COST IMPACT / FUND SOURCE
Ext,ENDITUM,; RI Quiiu,,"i) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
ITEM INFORMATION
ITEM NO.
3.E. (8)
ISTAFF
SPONSOR: VICKY CARLSEN
�Oltl(',INAI.A(,,I;Ni),\DA-1'1-,: 10/10/16
AGI-,'.NI)A ITEM Tn'j.j.,'. Review Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budget
CATEGORY Z Discussion
Alt g Date 10110116
❑ Motion
Alt g Dale
❑ Resolution
AIg Date
❑ Ordinance
M1 g Dale
❑ Bid Award
Mi g Date
[:] Public Heaping
M1 g Dat e
F-1 t1ger
Mtg Date
SPONSOR ❑ Council ❑ Mayor [1.1-IR ❑ DCD Z Finance [:] -Fire ❑ TS ❑ P&R E] Police EIPWI'
SPONSOR'S Council is being asked to review the Public Safety Plan and City Facilities Funds 2017-2018
SLJMM,\Izy proposed budget. If no changes are requested, Council consensus will be requested to
move the 2017-2018 proposed budget forward to the final budget package for approval in
November.
Ri,',vu-;Wj,'1i) i3y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 1014/16 COMMIT 'TEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance
COMm"'T"I", For Information Only; Forward to Committee of Whole for Discussion
COST IMPACT / FUND SOURCE
Ext,ENDITUM,; RI Quiiu,,"i) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 9/28/16
Draft Public Safety Plan and City Facilities Funds 2017 - 2018 Proposed Budget
CIP Pages
Minutes from the Finance and Safety Committee meeting 10/4/16 (Unavailable)
209
210
City of Tukwila
Allan Ekberg, Mayor
TO: Finance 8& Safety Committee
FR[)/N: Peggy McCarthy, Finance Director
BY: Vicky CarUsem"Depmty Finance Director
DATE: September 28, 2016
SUBJECT: Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees are reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The City has created two new funds associated with the Public Safety Plan. The Public Safety
Plan fund will be used to account for all costs associated with the new Justice Center and
reconstruction Of fire stations. Projects in this fund will be funded by voter-approved debt. The
City Facilities fund will he used iO account for costs associated with major [8CODGt[UctiDO[fCity
facilities including the Public Works shops facility. Projects in this fund will be funded by LTGO
Or other non-voted debt options. Debt will be repaid bV half by the general fund and half bVthe
utility funds.
These funds will be necessary if voters approve the proposed bond measure in November
2016. If the measure is not approved, it is expected that the City shall amend the budget in
early 2O17tO reflect the changes associated with the loss.
DISCUSSION
Public Safety Plan Fund.,
The proposed budget for the Public Safety Plan fund included proceeds from voter-approved
debt proceeds received in January 2017 as well as mitigation fees from the Tukwila South
8A[88nl8Dt. Costs accounted for in this fund would be for the Justice Center as well as fire
stations and fire equipment outlined in the Plan.
City Facilities /unCt
Funding for project gxpeOdituresintheCitvFaoi|ideSfundino|udaLTGObOndpn}ceedsin2O|7
to purchase land for the Public Works Shops facility and either LTGO or 63-20 financing to fund
the construction of the facility. For conservative budgedng', the proposed budget shows the
construction funded byLTGObonds. Council can choose the funding mechanism for
construction iO2O17.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
|O the Committee of the Whole for review. |f there are OO recommended changes, Council
consensus will be requested to move this departmental budget forward to the final budget
package inNovember.
ATTACHMENTS
Draft Public Safety Plan and City Facilities Funds 2O17-2O18 Proposed Budgets |or
212
DEPARTMENT: N/A
FUND: Public Safety Plan Fund FUND NUMBER: 305
RESPONSIBLE MANAGER: Bob Giberson POSITION: Director
Description:
The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police
department and Court and reconstruct fire stations. Projects in this fund are paid for with voter - approved
debt.
Revenue and Expenditure Summary
Public Safety Plan
213
2014 2015
2016
2016 2017 2018
2016 -17 2017 -18
Actual Actual
Projected
Budget Budget Budget
%Change %Change
Tukwila South Mitigation
$ $
$
$ $ 500,000 $ 300,000
0.00% - 40.00%
Bond Proceeds
23,343,000
0.00% 0.00%
Total Revenue
23,843,000 300,000
0.00% - 98.74%
Expenditures
Justice Center
6,300,000 2,157,000
0.00% - 6536%
Fire Station 51
6,150,000 5,296,000
0.00% - 13.89%
Fire Station 52
653,000 672,000
0.00% 2.91%
Fire Equipment
624,000 24,000
0.00% - 96.15%
Total Capital Projects
13,727,000 8,149,000
0.00% - 40.64%
Transfer for Fire Apparatus
460,000 1,450,000
0.00% 215.22%
Total Expenditures
14,187,000 9,599,000
0.00% - 32.34%
Beginning Fund Balance
- 9,656,000
0.00% 0.00%
Change in Fund Balance
9,656,000 (9,299,000)
0.00% - 196.30%
Ending Fund Balance
$ $
$
$ $ 9,656,000 $ 357,000
0.00% - 96.30%
213
Expenditure Detail — Services and Capital
Services include consulting and design. Capital includes land acquisition and construction. Project costs
are related to Public Safety Plan.
Public Safe Plan
214
2014 2015
2016
2016 2017 2018
Account Number
Actual Actual
Projected
Budget Budget Budget
305.98.594.180.41.00 Prof S\cs - Design for Justice Center
$ $
$
$ $ 300,000 $ 2,157,000
305.98.594.220.41.00 Prof S\cs - Design for Fire Stations
2,288,000 1,314,000
Total Services
2,588,000 3,471,000
305.98.594.180.61.00 Capital - Land for Justice Center
6,000,000 -
305.98.594.220.61.00 Capital - Land Fire Station
653,000 -
305.00.594.220.64.00 Capital - Fire equipment
624,000 24,000
305.98.594.220.65.00 Capital - Construction of Justice Center
3,862,000 4,654,000
Total Other
11,139,000 4,678,000
Total Supplies, Services and Other
$ $
$
$ $13,727,000 $ 8,149,000
214
DEPARTMENT: N/A
FUND: City Facilities Fund FUND NUMBER: 306
RESPONSIBLE MANAGER: Bob Giberson POSITION: Director
Description:
The City Facilities fund is used for new construction or major reconstruction of city facilities.
Revenue and Expenditure Summary
City Facilities
2014 2015
Actual Actual
2016
Projected
2016 2017 2018
Budget Budget Budget
2016 -17 2017 -18
%Change %Change
Re\enue
Bond Proceeds $ $
$
$ $ 6,150,000 $ 23,343,000
0.00% 279.56%
Total Revenue
6,150,000 23,343,000
0.00% 279.56%
Expenditures
Capital Projects
Public Works Shops
6,150,000 2,302,000
0.00% - 62.57%
Total Capital Projects
6,150,000 2,302,000
0.00% - 62.57%
Total Expenditures
6,150,000 2,302,000
0.00% - 62.57%
Beginning Fund Balance
Change in Fund Balance
- -
- 21,041,000
0.00% 0.00%
0.00% 0.00%
Ending Fund Balance $ $
$
$ $ - $ 21,041,000
0.00%0.00%
215
Expenditure Detail —Services and Capital
Services include consulting and design. Capital includes land acquisition and construction. Project costs
are related to City Facilities.
City Facilities
Account Number
2014 2015
Actual Actual
2016
Projected
2016 2017 2018
Budget Budget Budget
306.98,594.180.41.00 Prof Smcs -Design for PW Shops
$ $
$
$ $ 150,000 $ 2,302,000
Total Services
150,000 2,302,000
306.98.594.180.61.00 Capital - Land PW Shops
6,000,000 -
Total Other
6,000,000
Total Supplies, Services and Other
$ $
$
$ $ 6,150,000 $ 2,302,000
216
City of Tukwila
CAPITAL IMPROVEMENT PROGRAM
for
2017 -2022
PUBLIC SAFETY PLAN
305 Fund
CIP
Page # PROJECT TITLE 2017 2018 2019 2020 2021 2022
* *Other After Six
TOTAL Sources Years
54
Justice Center
6,300
2,157
20,172
0
0
0
28,629
28,629
0
55
Relocate Fire Station 51
* 6,150
5,296
0
0
0
0
11,446
14,646
(3,718)
56
Replace Fire Station 52
* 653
672
4,332
0
0
0
5,657
5,657
(3,150)
57
Replace Fire Station 54
0
0
862
957
5,510
0
7,329
6,471
0
58
Fire Apparatus & Equipment
1,084
1,474
3,276
1,309
2,104
2,349
11,596
11,067
18,336
Grand Total 14,187 9,599 28,642 2,266 7,614 2,349 64,657 66,470 11,468
* Fire Impact Fee List Projects (fees must be used within 10 years).
** Denotes other funding sources, grants, or mitigation.
Fire Impact Fees effective January 1, 2009, Ordinance 2365.
Changes from 2015 to 2017 CIP:
Changed /Added
Added new 305 Fund for Public Safety Plan
54 Added Justice Center
56 Replace Fire Station 52
57 Replace Fire Station 54
58 Fire Apparatus & Equipment
Deleted
New Engine for FS 54, purchased in 2014.
New Aid Car for Relocated FS 51, included with Fire Life /Safety Equipment
2017 - 2022 Capital Improvement Program
53
9/28/2016
217
CITY OFTUKNHLA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT:
Justice Center Project No. 91630501
���oe|pT�N�
Aopa�of�eChy� Public Go���an.bui�aJumbcaCen�r�x�e Police Dapa�ne�and Munic�a|
'
Court to ensure the continuity and improvement of City services.
JUSTIFICATION:
A|mm�eUQ�buildings have xtm�ura|and seismic conoemsfor public aa��.Existing fa�|i1ieeare |uuo�d
' �
throughout the City and could be consolidated for better function, use of space, and service to our citizens.
STATUS:
New Project for 2U17'2O22.
MA|NT.|08PACT:
Improves public safety and efficiency for City operations.
COMMENT:
Public Safety Plan will be paid by voter-approved debt.
FINANCIAL Through Estimated
EXPENSES
Design
300
2,157
2,457
Const. Mgmt.
2,650
2,650
Construction
17,522
17,522
FUND SOURCES
Public Safety Bond
6,071
22,558
28,629
Mitigation
0
Proposed Grant
0
2017 ono2 Capital Improvement Program 54
PROJECT:
DESCRIPTION:
JUSTIFICATION
STATUS:
MAINT. IMPACT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Relocate Fire Station 51 Project No. 90830402
Construct 15,000 sf Fire Station 51 with 5,000 sf designated from additional growth
Fire Station 51 will be relocated as the existing facility is in the floodplain and seismically unsound. Expected
growth in Tukwila South led to the donation of land for the new station as part of the Tukwila South Development
Agreement.
A site has been identified and there has been an exchange of the property deed.
Project is on Fire Impact Fee list for $2 million with a 90% private /10% public split. Revenue shown in 2017
COMMENT: through 2031 is from the Tukwila South Development Agreement #14 -065 for fire impact fees and was
approved by Council on 6/2/14.
FINANCIAL Through Estimated
(in $000'c) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
51
1,646
1,697
Land (R/W)
710
710
Const. Mgmt.
642
642
1,284
Construction
3,862
4,654
8,516
TOTAL EXPENSES
1 761
1 01
6,150
1 5,296
1 01
01
01
01
0
1 12,207
FUND SOURCES
Public Safety Bond
11,446
11,446
Land Donation /Sale
710
1,000
1,710
Tukwila South
500
300
300
300
300
300
2,750
4,750
Fire Impact Fees
51
51
Fire Impact Fees Expected
50
50
50
50
968
1,168
City Oper. Revenue
0
0
(5,796)
4,996
(1,350)
(350)
(350)
(350)
(3,718)
(6,918)
TOTAL SOURCES
761
01
6,150
1 5,296
1 01
01
01
01
01
12,207
2017 - 2022 Capital Improvement Program
55
219
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Replace Fire Station 62 Project No. 90830405
As �p�ceF�oG��on52afte eva|uadonof need based onn�ocadon
D���n1pTx�N� '
� nf Fire Station 51.
The existing Fire Station 52 is too small to house needed fire apparatus and equipment and is also seismically
JUSTIFICATION: unsound. |n order to continue Vo provide fast response times, high quality service, and meet compliance with
state law, Fire Station 52 must bereplaced.
STATUS: Fire Station 52 has been added Vo the City's Public Safety Plan.
MA|NT.|MPAoT:
COMMENT: Project is on Fire Impact Fee list for $3.5 million with a 90%/10% split for $3.15 million total.
FINANCIAL Through Estimated
//"*nmr~i xnie nnin 2u17 2u1x onin ooun 2n21 2u22 nFYown Toru/
EXPENSES
S 156
Design
672
672
Land (R/W)
653
653
Const. Mgmt.
758
758
Construction
3,574
3,574
TOTALEXPENSES
01
01
653
1 672
1 4,332
1 01
01
01
01
6,657
FUND SOURCES
Awarded Grant
0
Public Safety Bond
1,325
4,332
5,657
Fire Impact Fees
0
Fire Impact Fees Expected
3,150
3,150
TOTAL SOURCES
01
01
653
1 6721
4,332
1 01
.0
1 0
1 01
5,657
Oproject Location
S 156
on/r-oouo Capital Improvement Program 56
CITY OFTUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Replace Fire Station 54 Project Nu 91630402
DESCRIPTION: Ae part of the City's Public Safety Plan, replace Fire Station 54.
The existing Fire Station 54 is too small to house needed fire apparatus and equipment and is also seismically
JUSTIFICATION: unsound. |n order to continue to provide fast response times, high quality service, and meet compliance with
state law, Fire Station 54 must bereplaced.
STATUS: Fire Station 54 has been added 1n the City's Public Safety Plan.
K0A|NT.|x8PACT:
COMMENT: New project for 2O17-2O22C|P.
FINANCIAL Through Estimated
EXPENSES
Design
957
957
Land (R/W)
862
862
Const. Mgmt.
850
850
Construction
4,660
4,660
TOTALEXPENSES
01
01
01
01
862
1 957
1 5,510
1 01
01
7,329
FUND SOURCES
Awarded Grant
0
Public Safety Bond
6,471
6,471
Fire Impact Fees
0
Fire Impact Fees Expected
0
TOTAL SOURCES
1 0
01
01
01
862
1 957
1 5,510
1 01
01
7,329
Site location to be determined.
oo/r-oo2u Capital Improvement Program 57
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Fire Apparatus & Equipment Project No. 91630401
DESCRIPTION: Fire trucks and fire equipment must be purchased on a regular basis. Funding this life/safety equipment via a
voter-approved bond guarantees that the Tukwila Fire Department is full funded for the life of the bond.
JUSTIFICATION: Safety and well-being of Tukwila citizens and visitors.
STATUS: Part of the City's Safety Plan
MAINT. IMPACT:
COMMENT: New project for 2017-2022 CIP.
FINANCIAL Through Estimated
tin S000'q1 2015 2016 2017 2018 2019 2()20 2021 2022 BEYOND TOTAL
EXPENSES
Design
0
Land (R/W)
0
Apparatus & Equip
1,084
1,474
3,276
1,309
2,104
2,349
18,336
29,932
Construction
0
TOTAL EXPENSES
01
01
1,084
1 1,474
1 3,276
1 1,309
1 2,104
1 2,349
1 18,336
1 29,932
FUND SOURCES
Awarded Grant
0
Public Safety Bond
4,501
6,484
82
14,115
25,182
Fire Impact Fees
0
Fire Impact Fees Expected
0
City Oper. Revenue
0
0
(3,417)
1,474
(3,208)
1,309
2,104
2,267
4,221
4,750
TOTAL SOURCES ,
01
01
1,084
1 1,474
1 3,276
1 1,309
1 2,104
1 2,349
1 18,336
1 29,932
Capital Equipment Purchases.
2017 - 2022 Capital Improvement Program 58
222
City of Tukwila
CAPITAL IMPROVEMENT PROGRAM
for
2017-2022
CITY FACILITIES
306 Fund
CIP "Other After Six
Page # PROJECT TITLE 2017 2018 2019 2020 2021 2022 TOTAL Sources Years
60 Public Works Shops 6,150 2,302 21,041 0 0 0 29,493 34,493 0
Grand Total 6,150 2,302 21,041 0 0 0 29,493 34,493
Changes from 2015 to 2017 CIP:
Added new 306 Fund for City Facilities
60 Changed name from City Maintenance Facility to Public Works Shops
2017 - 2022 Capital Improvement Program 59
9/28/2016
223
CITY OFT0hWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Public Works Shops Project No. 91630601
EXPENSES
Cona�u�a new C�/Pub|�VVodmmaimenuncoand ope�donnuen��combining aUopo��ono|func�ono
����FuPT�N�
atone location. Facility may also include eCity Clerk & Police Records Center and Police evidence storage.
Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current
|andforo�gingdi�andva�nrm�eha|ninon�tempom��Pu4ectindudoeseUingd|�va�or|und�ink|er8hopa
' '
�
�V�T|n�xT�m�
and George Long Shops to acquire the real estate to build an equipment operations center that meets current
codes.
STATUS:
Analyzing ao part of the overall Public Safety Plan. Was formerly known aa City Maintenance Facility.
MA|NT.|KnR4CT:
Improves safety and efficiency for First Responders and maintenance operations.
100
Based on usage and benefits, itis estimated that the Water, Sewer, and Surface water enterprise funds will
COMMENT:
fund 5O"&of the City Maintenance Facility with the other 50% funded by Streets, Facilities, & Equipment Rental.
FINANCIAL
Through Estimated
ovsoun's)
2015 201e 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design/PM
150
2,302
100
2,552
Construction
20,941
20,941
TOTAL EXPENSES
1 01
01
6,160
1 2,302
1 21,041
1 01
01
01
01
29,493
FUND SOURCES
Enterprise Funds
14,746
14,746
Councilmatic Bond
14,747
14,747
Proposed Sale of Land
5,000
5,000
Mitigation Expected
0
TOTAL SOURCES
01
01
6,150
1 2,302
1 21,041
1 01
01
01
0
1 29,493
Site location to be determined.
on1r-xnou Capital Improvement Program GO
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Center)
(Tukwila
10:00 AM — 1:00 PM
Room)
Room)
Heritage &
At both the Duwamish
Cultural Center,
Hill Preserve and the
➢ City Council
14475 59i1 Ave
Duswtamish Shoreline.
Regular Mt
gu g >
Family Wellness
S.)
fortetra.org/events
7:00 PM
Workshop
for information &
(Council
5:30 — 7:30 PM
registration.
Chambers)
(Tukwila
Community
Center Social
Hall)
You will learn
about Healthy
Cooking, Family
Fitness and
Nutrition
(Dinner Included)
206- 768 -2822
to register.
$3.00 per person
➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢ Civil Service Commission: I st Mon., 5:00 PM, Hazelnut Conf. Room.
➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. (A) An update on Human Services 2017-
2018 funding. (B) Relocation resourcesfor mobile home residents. (C) An Interlocal Agreement with the City of Seattle for hearing
examiner services. (D) A contract with 4Leaf, Inc., for 2017 -2018 building inspection services. (E) A contract with Reid Middleton,
Inc., for2017 -2018 structural plan review services. (F) Budget Review: Parks & Recreation Department. (G) Budget Review: Urban
Renewal (302 Fund), General Government Improvement Fund (303 Fund), and Fire Improvement Fund (304 Fund).
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Portman at 206 - 431 -2197
➢ Equity & Diversity Commission: I st Thurs., 5:15 PM, Hazelnut Conf. Room.
➢Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room.
➢ Library Advisory Board: I st Tues., 7:00 PM, Community Center. Contact Shannon Fisher at 206 - 767 -2312.
➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert F,aton at 206 - 767 -2332.
➢Transportation Committee: I st & 3rd Mon., 5:30 PM, Foster Conf. Room.
> Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 5911 Avenue S.
Contact Louise Jones -Brown at 206- 244 -4478.
> Tukwila Int'l. Blvd. Action Cmte: 2nd,rues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206- 433 -1815.
Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room: Meeting cancelled.
225
Tentative Agenda Schedule
MONTH
MEETING 1—
MEETING 2 -� �
MEETING 3' , �
MEETING 4,"''
REGULAR
C.O.W.
REGULAR
C.O.W.
October
3
10
17
24
See agenda packet
Appointments/
cover sheet for this
Proclamations:
week's agenda
- Appointments to
(October 10 2016
Lodging Tax
Committee of the Whole
Advisory Committee
Meeting).
(LTAC).
-A proclamation
recognizing October
17 -21, 2016, as
Committee of the
"Discover U Week."
Whole to be followed
-A proclamation for
by a Special Meeting.
the "Great
Washington
ShakeOut."
Unfinished Business:
- Status on public
safety plan tours.
-A motion approving
Tech Services funds
for the 2016 budget
amendment.
-A motion authorizing
Tech Services
Department Contract.
November
7
14
21
28
Special Presentation:
Special Presentations:
^-Mayor's Budget
New Employee
Presentation.
Introductions.
- Valley
Communications
Unfinished Business:
-An ordinance
Annual Report.
updating the rental
Appointments/
license requirements
Proclamations:
to match the fee
A proclamation in
resolution and require
recognition of
proactive pest control.
Veterans Day.
-Tax Levy Legislation.
- Budget Legislation.
- Public Safety Bond
Ordinance.
226