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Home My WebLink AboutCOW 2016-10-24 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ COMMITTEE OF THE WHOLE ❖ Allan Ekberg, Mayor Counci /members: • :- Dennis Robertson • :- Verna Seal David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn Joe Duffie, Council President • :- Kate Kruller • :- Thomas McLeod Monday, October 24, 2016; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 3. SPECIAL ISSUES )�- Please bring your 2017 -2018 Preliminary Budget workbooks. Q a. Update on public safety tours. Pg.1 b. Update on Human Services budget. Pg.21 c. 2017 -2018 Budget Review: (1) Residential and Arterial Streets Pg.27 (2) Parks & Recreation Department Pg.31 (3) Urban Renewal Fund (302 Fund) Pg,81 (4) General Government Improvement Fund (303 Fund) Pg,93 (5) Fire Improvement Fund (304 Fund) Pg.105 (6) Police Department Pg.113 (7) Employee health care; LEOFF 1 health care Pg.141 (8) Financial Planning Model and Capital Improvement Program (CIP) Pg.151 d. Discussion on standing Council Committees. Pg.161 4. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 5. MISCELLANEOUS 6. ADJOURN TO SPECIAL MEETING ❖ SPECIAL MEETING ❖ •:� Ord #2510 Res #1896 1. CALL TO ORDER / ROLL CALL 2. CONSENT AGENDA Approval of Vouchers. 3. NEW BUSINESS 4. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at www.tukwilawa.gov) HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. CITIZEN COMMENTS At each Council meeting, citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS --------------------------- - - - - -- Initials Meeliq Dale Pre .parea by mvyors 2LiO)v r4' unc-il review 10/24/16 RB ❑ Resolution Mtg Date ❑ Ordinance Aftg Dale ❑ BicLfivard Altg Date ❑ Public kfeariq Mfg Dale r-1 Other Mtg Dale SPCASOR ❑ Council Z Major ❑ FIR ❑ DCD E] Finant-e ❑ Fire ❑ IT ❑ P&R [:] Po&v [:] PW1' SPONSOR'S City leaders and staff participated in tours to public safety facilities. Not all SUMMARY Councilmembers were able to attend and staff will share highlights of what was learned. Rj,"Vj i,"wi ,It) iiy ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMFITEE CI -LAIR: RECOMMENDATIONS: SP0NsoR /Ai)MJN. Mayor's Office Commi'l-171;1t; COST IMPACT / FUND SOURCE EAPUINDITURF, Rj,"QUIRFI) AmotJW BUDGE'T'ED APPROPRIATION REQUIRED $ $ $0 Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 ITEM INFORMATION ITEM NO. FFSPONSOR: RACHEL BIANCHI 10/24/16 AGhSNDA l,n.,,m Tj,ri,j,, 'Update on public safety tours Cyvi,i-;GORY ZDhwussion Af(g Dale 10124116 [:] Motion 2VII ,g Date ❑ Resolution Mtg Date ❑ Ordinance Aftg Dale ❑ BicLfivard Altg Date ❑ Public kfeariq Mfg Dale r-1 Other Mtg Dale SPCASOR ❑ Council Z Major ❑ FIR ❑ DCD E] Finant-e ❑ Fire ❑ IT ❑ P&R [:] Po&v [:] PW1' SPONSOR'S City leaders and staff participated in tours to public safety facilities. Not all SUMMARY Councilmembers were able to attend and staff will share highlights of what was learned. Rj,"Vj i,"wi ,It) iiy ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMFITEE CI -LAIR: RECOMMENDATIONS: SP0NsoR /Ai)MJN. Mayor's Office Commi'l-171;1t; COST IMPACT / FUND SOURCE EAPUINDITURF, Rj,"QUIRFI) AmotJW BUDGE'T'ED APPROPRIATION REQUIRED $ $ $0 Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/19/16 Powerpoint presentation 2 City of Tukwila Jim Haggerton, Mayor TO: City Council CC: Mayor Ekberg FROM: Rachel Bianchi, Communications and Government Relations Manager DATE: October 19, 2016 SUBJECT: Public Safety Tours ISSUE City leaders and staff participated in a variety of tours to public safety facilities constructed in recent years to learn more about best practices in the design and construction of such facilities. Because not all Councilmembers were able to attend, staff is sharing the highlights of what was heard. BACKGROUND Learning from the experience of our peers in the design, construction and the ultimate move-in to public safety facilities is a key part of developing the foundation for implementing the public safety plan. As such, City leadership and staff visited the following facilities: • Burien/Normandy Park Fire Stations 28 & 29 • Kent Regional Fire Authority Station • Eastside Fire Station 77 • Kirkland Justice Center • Seattle Justice Center • University of Washington Police Department • City of Lakewood Police Department • City of Issaquah Public Works facility DISCUSSION Staff will deliver the attached presentation with the high-level learnings of what was shared on these tours. RECOMMENDATION Information only. ATTACHMENTS Public Safety Facilities Best Practices PowerPoint presentation. 3 El 01 0) Why we went • Lessons from our peers on design and construction of public safety facilities • Hear best practices; what worked and what didn't • Gather information on the building experience and functionality; What Would the have done they differently? 0 Where we went Fire stations: Burien /Normandy Park Stations 28 & 29 SeaTac /Kent RFA Station 45 Eastside Fire & Rescue Stations 72 & 78 • Justice Centers: City of Kirkland City of Seattle Police Stations: University of Washington City of Lakewood City of Issaquah Public Works Shops op What we heard - high-level themes • Importance of bringing in the community and employees in the planning process • Function over form every time • Look long term - plan for growth and think about what can be done now to save money in the future • Modern facilities safer, allow for faster response times, meet state and federal regulations CO 1 A« = -/ ƒI$ ff \\ \ \ \ \ \ \ \ \\ \\ -, l �aJ - = fa _ ° ,___=-W".----,- '' -'''''''''----_L,-,----"-------------------'w----::- ---1 ---___„-.. -7---':-.-- -. -' -. ---------_,_,--_--,-,w___,_,._,-..---:- � ° � _ W ' - _ Wr - - - _- 0_ 0 \\ \\ 00 \ \ \ \ \\ \\ \ \ \ \ \0\' \\ \ \ ti \ \ \ , \\ ffffff w! :4; 77;777; I g_ 01 \ \\ \ \ \ \ \\ \\ \\ \\ \\\\\\ < w = v=" n ?, M1 - �my ��_!__ - -0m, 0=_ a _ -0 4 v � _ ` -A = �� _ " _ �- _ c� � _ 1 r 4A - - - r ALTERNATE MINERAL BINS LAYOUT- PARKS AND PW SEPARATE ISSAQUAH MAINTENANCE FACILITIES - PHASE 2 WAGNER ARCHITECTS 21 AUGUST 2015 Questions? 20 COUNCIL AGENDA SYNOPSIS Idlials Meefiq Dale Pre 'Pared 61v Ma ior's review Council review 10/24/16 RB 4 ITEM INFORMATION ITEM NO. I 21 STAFF SPONSOR: RACHEL BIANCHI 1ORIGINALAGENDADATH: 10/24/16 AG FINDA I,i,jm Ti,i,j,j,., Human Services funding increase for 2017/2018 Cxns(,oRy Z Dist-ussioli Aft ,g Dale 10124116 ❑ Motion Al/ ,g Dale F-1 Resolution AlItS Date ❑ Ordinance Aftg Dale ❑ Bid.,-I;vard Altg Dale [:] Public Fhw)-illg Altg Date [:] Other A/ftg Date SPONSOR ❑ Council Z Major ❑ FIR ❑ DCD ❑ Finance [].Fire [:] 17' ❑ P&R [:] Police [:] PIF SPONSOR'S Staff is looking for Council consensus to add an additional $50,000 a year in 2017 and SLiNIMARY 2018 to the Human Services proposed 2017/2018 budget and agreement on the process set forth for identifying how the additional funds would be spent in the coming biennium. RI-N i j,3wj ; I) BY [—] cow Mtg. Z CA&P Cmte ❑ F&S Cmte [:] Transportation Cmte F-1 Utilities Corte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/10/16 COMMITTEE CI-1AIR: QUINN RECOMMENDATIONS: SPONSojz/ADNIIN. Mayor's Office COMMJ'1,1,1?13 COST IMPACT / FUND SOURCE F"XIIFNDITURI Rl,"QUIRIJ) AMOUNT' BUDGETED APPROPRIATION REQUIRED $100,000 $ $0 Fund Source: Comments: Projected revenues for both 2017 and 2018 exceed the current proposed budget and there is room there to fund this request MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/10/16 Informational Memorandum dated 10/05/16 Minutes from the Community Affairs and Parks Committee of 10/10/16 21 22 City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg RE: Human Services Funding 2017/2018 DATE: October 5°2016 ISSUE At the September 26 Committee of the Whole meeting, the Council had preliminary conversation about providing additional funding to the 2017/2018 Human Services budget. The preliminary budget sent k» the Council mn October 3'2O18ia balanced and shows that revenues currently exceed operational expenses in both years of the biennium; $76.121 in2O1Yand $117.811 in 2018. |n order [o meet the increased need in the community for human services and [8D18iO fiscally prudent in the City's bUdgetiOg, the Administration concurs with the COUOCi|'S interest in additional funding for this department and would recommend that the Council dedicate another $5O thousand per year to Human Services. The Administration appreciates the Council's leadership in addressing the human services needs of the community, as well as the desire to potentially add additional funding to the division's budget for the coming biennium. Because the Human Services division has already completed its process for awarding provisional funding to providere, and in order to respect the important role that the Human Services Advisory Board serves our community in the distribution of huOl8O services funding, we would recommend the following process to help distribute any additional funds: Council shares its priorities for additional funding beginning at the October 10, 2016 meeting of the Community Affairs and Parks Committee. e Further Council input is received at the October 24 Council of the Whole meeting. ° Staff and the Human Services Advisory Board utilize the Council priorities to review programs that scored well, but were not recommended for funding due tobudget \imitetinns, as well as the potential for increasing awards to programs that were already recommended for funding. * Staff will p[8S8Ot final neCOrOnleDd8hOOS for additional funding to the Council for @pp[OV8i VV8 would recommend that any increase desired bv Council k} the Human Services budget be included iD the 2O17-2O18 budget, but unallocated for specific programs until the first quarter 0f 2017. However, the division would beunable to spend such resources until Council review and passage of the final recommendations in the first quarter of2O17. This deviation from our normal procedures would allow the COUDCi|. Division and Human Services Advisory Board to take a thoughtful, equitable approach to any distribution of additional investments in Human Services, while providing Council the assurance that it will ultimately provide the policy guidance for any additional funding. �� ~-~ INFORMATIONAL MEMO Page Regarding the structural questions contemplated by the Council on the Human Services budget and the different ideas raised by Counci|nnernbere, the Administration recommends that this effort be incorporated into the Community Affairs and Parks Committee work plan for 2017. RECOMMENDATION Staff requests Committee approval of the process described above for additional human services funding, as well as placing the issue of Human Services' structural budget on the 2017 Community Affairs and Parks work plan. If approved, it is requested that the Committee forward this item to the Committee of the VVhO|e for final approval and direction to the Administration to include the Council's request of additional funding in the amount of $50,000 per year for Human Services. Z:\Council Agenda urnan Services Funding memudoc City Council Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes October 10, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Evie Boykan, Stacy Hansen, Rick Still, Robert Eaton, Tracy Gallaway, Bob Giberson, Gail Labanara, Jack Pace, Nora Gierloff, Dave Johnson, Rachel Bianchi, Craig Zellerhoff, Vicky Carlsen, Jerry Hight, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. Proposed 2017 -2018 Biennial Budget: Human Services At the September 26 Committee of the Whole meeting, the Council had preliminary discussion about providing additional funding to Human Services for the 2017/2018 biennium. Because the preliminary budget demonstrates that revenues exceed operational expenses ($76,121 for 2017 and $117,811 in 2018), staff proposes that the Council allocate an additional $50,000 per year to Human Services for the next two years. If the funding is approved by Council, staff and the Human Services Advisory Board will form a recommendation on how to distribute the additional amount and return for Council approval in the first quarter of 2017. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. B. Relocation Resources for Mobile Home Residents There is growing awareness and concern regarding relocation assistance for residents displaced from mobile home parks. The State has an assistance program that reimburses up to $7500 for a single wide and up to $12,000 for a multi - section, but otherwise there are very few resources available to help these residents. The City of Seattle has a code in place that places some responsibility for relocation assistance on the property owner and requires a relocation report to be filed with the City. If the Council would like to put more policy guidelines in place around this subject this may be a good model to review. RETURN TO COMMITTEE. C. Interlocal Agreement: Hearing Examiner Services Staff is seeking Council approval to renew an interlocal agreement with the City of Seattle for hearing examiner services through December 31, 2018. Tukwila has contracted with Seattle for these services since 2005 and this arrangement has proven to be efficient and cost effective. There is no change to the $115 hourly rate proposed at this time. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. 25 26 COUNCIL AGENDA SYNOPSIS nifials Meetiq Date Prepared by Mayor's review Council review 10/24/16 LH (C- ITEM INFORMATION ITEMNO. 3.C. (1) 27 ISTAFF SPONSOR: GAIL LABANARA I ORIGINAL AGENDA DATE: 10/24/16 AG I.,"NDA I,ij-,,,m TITLI Proposed 2017-2018 Biennial Budget: Residential and Arterial Streets CATEGORY Z Discussion Mtg Date 10124116 ❑Motion Mtg Date F-1 Resolution Mtg Date E] Ordinance Mtg Date ❑Bid,4ward Mtg Date F Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police Z PV SPONSOR'S Council is asked to review the proposed 2017-2018 Biennial Budget and Capital SUMMARY Improvement Program for Residential and Arterial Streets. If no changes are requested, consensus will be requested to move the proposed section forward to the final budget package for approval in November. RLVIE1'VA-,J) BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 9/6,9/19 COMMITTEE CHAIR: ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. COMMI171'EE COST IMPACT/ FUND SOURCE EXPENDi'rURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum revised October 19, 2016 27 W City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director TO: Transportation Committee FROM: Bob Giberson, Public Works Director BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: September 2, 2016 (revised 10119116) SUBJECT: Proposed 2017-2018 Biennial Budget Residential and Arterial Streets ISSUE Transportation Committee to review Proposed 2017-2018 Biennial Budget and Capital Improvement Programs for Residential and Arterial Streets. DISCUSSION & FISCAL IMPACT Residential Streets - 103 Fund • 42nd Ave S Phase III (SC Blvd to S 1601h St) at 90% design with cost increase o Proiect is currently a top priority for residential street improvements includinq sidewalks and bicycle facilities (Walk & Roll Plan too priority as we • Re- design supplement needed with CH2M Hill to move detention pond to tank • Deferral of proiect and removal of design elements adds to re- design and construction costs • Undergrounding estimate is $3.5M with Seattle City Light funding 60 • 53rd Ave S, road alignment set with cost increases due to 30% design and construction costs increasing region wide • Cascade View Safe Routes to School Phase 11 is on track for completion in the coming biennium • Residential Street Improvements still investing $750,000 each year in the out years Arterial Streets - 104 Fund • Boeing Access Rd Bridge Rehabilitation — waiting on BNRR agreement • TUC Pedestrian/Bicycle Bridge — construction has begun, house demolished 8/28/16; expected to be completed in 2017 • Major maintenance on 3 Bridges & S 144th St — scheduled to advertise in November • Strander Blvd Extension Phase 3 with $2 million in City funding, as well as more than $10 million in grant funding • New projects include Baker Blvd & S 140th St Intersection (both grant dependent) RECOMMENDATION Transportation Committee approval to forward the Residential and Arterial Street funds 103 and 104 Fund section of the 2017-2018 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget and CIP Sheets for 103 and 104 Funds Z:\Coundl Agenda Items\Council\res—arterialCIPmemo.docx 29 30 COUNCIL AGENDA SYNOPSIS ---------------------------------- 11iiiials Meeliq.Dale Prepared by M is review ew Coaficd review 10/24/16 VC ❑ Resolution Mi g Date ❑ Ordinance Mtg Dale E]Bid.Aivard Mt g Dale F-1 Public Hearing Mtg Dale F-1Other M/ g Dale SPONSOR ❑ Council ❑ Mayor O.HR ❑ DCD Z.F'inance [:].Fire ❑ TS [:] P [:] Police ❑ PW SPONSOR'S Council is being asked to review the Parks and Recreation Department 2017-2018 SUMMARY proposed budget. If no changes are requested, Council consensus will be requested to move the Parks and Recreation Department 2017-2018 proposed budget forward to the final budget package for approval in November. m, ❑ COW Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/10/16 COMMIl-rEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMMI'l-I'E", For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE ExPi3NDITUR11;1 RI (7UIRFID AMOUNT' BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 ITEM NO. 3.C. (2) -- 31 STAFF' SPONSOR: VICKY CARLSEN 10/24/16 AC�13NDn III Ti'rj.i,1' Parks and Recreation Department 2017-2018 Proposed Budget Cxn�Ix.olzy N Discussion Mi Date 10124116 ❑ Allofion Mtg Date ❑ Resolution Mi g Date ❑ Ordinance Mtg Dale E]Bid.Aivard Mt g Dale F-1 Public Hearing Mtg Dale F-1Other M/ g Dale SPONSOR ❑ Council ❑ Mayor O.HR ❑ DCD Z.F'inance [:].Fire ❑ TS [:] P [:] Police ❑ PW SPONSOR'S Council is being asked to review the Parks and Recreation Department 2017-2018 SUMMARY proposed budget. If no changes are requested, Council consensus will be requested to move the Parks and Recreation Department 2017-2018 proposed budget forward to the final budget package for approval in November. m, ❑ COW Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/10/16 COMMIl-rEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMMI'l-I'E", For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE ExPi3NDITUR11;1 RI (7UIRFID AMOUNT' BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/5/16 Parks and Recreation Department 2017 - 2018 Proposed Budget (UPDATED AFTER CAP) Powerpoint presentation Minutes from the Community Affairs and Parks Committee meeting 10110/16 31 32 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Rick Still, Parks & Recreation Director BY: Tracy Gallaway, Parks & Recreation Manager Dave Johnson, Parks & Recreation Manager Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: October 5, 2016 SUBJECT: Parks & Recreation Budget ISSUE Proposed 2017 -18 Parks & Recreation Budget BACKGROUND The 2015 -16 Parks & Recreation Budget had several changes due to a reorganization of the department. The 2017 -18 Parks & Recreation Budget has been further modified to provide better transparency on the different program areas that serve the community. The Department continues to provide a high level of service, quality programs and superior facilities that it has become known for. The modifications to the 2017 -18 Budget, as well as additional information is provided in the discussion below. DISCUSSION The 2017 -18 Parks & Recreation Budget (Attachment A) is presented with the following discussion items - Budget Increase and Budget Transparency. Budget Increase - The Parks & Recreation Budget expenditure request is a 10.83% or $469,277 increase from fiscal year 2016 to 2017. Most of this increase is due to transfers from other departments, revenue - backed programs and previously Council- approved program changes. The following table summarizes the various reasons for the expenditure increase. Revenue - backed Programs and $173,377 Expanded capacity based on community Rentals' demand. Council- approved program changes $95,900 . Preschool expansion $35,000 (also revenue - backed) . PICH grant $25,000 • Ailey Cam $35,900 After School Program $ 100,000 Transfer from Human Services Budget Recreation Management Software $ 100,000 One -time expenditure to replace aging system that will no longer be supported TOTAL $ 469,277 'If revenue is not received, expenditures will not be incurred. For example, if Summer Camp has a waiting list, the program will be able to accommodate more children because of the planned budget increase and thereby providing more responsive service to the community needs. If for some reason there is not a demand for camp, the budget increase in this area will not be utilized. 33 INFORMATIONAL MEMO Page 2 Budget Transparency -The Parks & Recreation budget consists of two funds -Recreation (.07) and Parks Maintenance (.15). The 2015 -16 budget for Recreation (.07) was comprised of four sub- divisions — Administration, Recreation, Community Events & Volunteers, and Rental & Business Operations. To provide better transparency on the programs offered to the community and to better align revenues to expenditures, the Recreation and Rental & Business Operations have been split into a few more sub - divisions in the 2017 -18 budget. The image below reflects the changes and the new sub - divisions. 2015 -2016 Budeet 2017 -2018 Budeet Administration -- - - -- - -- - - -- - -- Administration Recreation...._ — — - ---_.._.___-_ ._._ .......... ... ......... -.-.. ; Recreation Administration _._.- ~.._.._ ................. Preschool Programs Youth Programs " Teen Programs Youth Wellness & Enrichment Adult Wellness & Enrichment Senior Adult Programs Community Events & Volunteers -- -- -- -- - ---~ - Community Events & Volunteers Rental &Business Operations =.:::; _.._.. -- Planning & Business Operations Rental Operations Parks Maintenance - - -- -- m Parks Maintenance The following provides a brief summary of all of the Parks & Recreation sub - divisions. A more detailed description of the programs and services that the Department provides to the community can be found in the Operational Overview. The Administration budget provides direction and support to all of the other divisions within the department to promote and provide safe, positive, leisure -time activities, events, and facilities. The Recreation Management System will be replaced in 2017, and is currently in contract negotiations with a preferred vendor. The Recreation budget has been split into more transparent and manageable sub - divisions. Programs are grouped according to sub - division category and allow for better expenditure and revenue tracking. The sub - divisions are as follows: Recreation Administration provides direction and support to the programs, services and events provided by the Recreation Division. It includes staff support of nearly 4,400 hours annually for front desk operations at the Community Center, as well as staff liaison to the Tukwila Library Advisory board. Preschool includes school year preschool program for children ages 3 -4, as well as a 3- week summer camp for children ages 3 -5. Youth Programs include all out -of- school time programs including Early Birds, TSD Early Release and No School Days, expanded After School programming, school year "break" camps, Camp Tukwilly, TSD Summer School RecTime program, Playground programs and free summer lunch program. Teen Programs include After School Teen Room, Late Night, Summer Kick -off Festival, Athletic Programs — open play and leagues for basketball and soccer, TeenVenture Camp, and Young Adult Special Population Socials. 34 Z:ICouncil Agenda Items\Parks and Recreation110- 10- 161CAP P &R Budget MEMO (10 -5 -16) - FINAL.doc INFORMATIONAL MEMO Page 3 Youth Wellness and Enrichment includes Youth Basketball League, Summer Sports Camps, expanded Pee Wee Soccer and Flag Football programs, Youth Special Interest Classes (martial arts, piano, etc.). Adult Wellness and Enrichment includes Community Center Fitness Membership Program, Senior Fitness Classes, Adult & Senior Sports Leagues, and Adult/Family Special Interest Classes. Senior Adult Programs includes support for Senior Meal Program provided by Catholic Community Services, Workshops/Seminars, Trips & Tours, Socials, and Special Events. This also includes human service related senior programs including support of Meals on Wheels, Pet Food Program, Foot Care and Volunteer Transportation. Community Events & Volunteers budget includes administration of citywide volunteer program and free community events including Backyard Wildlife Festival, Family 4th at Fort Dent Park, Touch-A-Truck, Tukwila Kids Festival, Summer Outdoor Cinema Series, Peanut Butter & Jam summer concerts, Healthy Earth 5K, Soctoberfest 5K, Autumn Harvest Carnival, Dr. Seuss Night, See You in the Park events and the Spirit of Giving holiday event. This program area was already previously separated out in the budget. The Rental & Business Operations budget has also been split into more transparent and manageable sub-divisions for better expenditure and revenue tracking. Planning & Business Operations provides business support for the Department including contract management/tracking and multiple financial processes, oversight of RMS system including Project Management for replacement, maintenance and repairs to department facilities, staff liaison to the Arts Commission, and implements various CIP projects such as Duwamish Hill Preserve, Municipal Arts Fund planning, etc. Rental Operations provides management and staffing support of rental spaces within the Parks system, including picnic shelters, ball fields, and rental space/services at the Community Center. Based on 2010 council direction, fees are collected to achieve a minimum goal of 100% total cost recovery for this program. The Parks Maintenance budget maintains and improves the Tukwila Parks, Trails and Open Space System and landscaping around City buildings, and also serves as staff liaison for the Park Commission. The Parks Maintenance budget decreases by 4.08% or $60,490 primarily due to staff changes and fleet alterations. Additional revisions to the budget include the reallocation of funds between Supplies and Services to better reflect actual spending patterns while providing the same service levels. RECOMMENDATION Staff is seeking committee direction and recommends that the Community Affairs and Parks Committee forward the Proposed 2017-2018 Parks & Recreation Budget to the Committee of the Whole as part of the final budget packet. ATTACHMENTS A. Proposed 2017-18 Parks & Recreation Budget REFERENCES 2015-16 Parks & Recreation Department Operational Overview DCouncil Agenda IternsTarks and Recreation110-10-161CAP P&R Budget MEMO (10-5-16) - FINAL.doc 35 36 2017 - 2018 Biennial Budget Parks & Recreation Parks & Recreation Director(l) Parks & Recreation Analyst (1) City of Tukwila, Washington Pa rk Recreation Manager (1) Gott Course Superintendent Parks Recreation Manager (1) Senior Program Parks & Recreatio n n Manager (1) Head Head Golf Coordinator(1) Protessional(i) Lead Maintenance Special Interest Golf Support GO S Pot Specialist Coordinator (1) rFtcn, Assistant taunpt(2.5) Assistant (2.5) Maintenance Maintenance i Fitness & Fitness , & Athletic At letic Facility Facility Specialist (2.25) Specialist (1) Specialist (1) Coordinator(1) Parks Maintenance nce WP Volunteer & Event Facility Support Supervisor (1) Coordinator (35) Assistant (1) Lead Volunteer & Facility Support Maintenance Latn(J.) vent =S P..,.Ii.t FT1CChtr ician (1) Specialisti�, 75) Maintenance Youth Youth & Teen '( Fiscal Specialist F Specialist Specialist (5.0) CY.O.-r 1 ) tT.r 1 ) (I (1) Teen Program Specialist (1) Youth Program Specialist (1) " Preschool L--4 Program Assistant (.75) C ust ome r Service Coordinator ( 1) 37 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still I I I City of Tukwila, Washington Description: The mission of the Parks and Recreation Department is to enhance the quality of life for residents, businesses and visitors through quality recreational opportunities, services, and facilities. 2015-2016 Accomplishments ♦ Parks, Recreation and Open Space (PROS) Plan adopted by City Council. Strategic Goals 1, 2, 3, 4, and 5. * Duwamish Hill Preserve Phase 2 Design & Development Grants Awarded and design completed. ♦ Expansion of Trail property acquired near 112th. Strategic Goal 1. ♦ Added student positions to Park and Arts Commissions. Strategic Goal 1. * Reorganization of Department management structure. Strategic Goal 4. 2017-2018 Indicators of Success ♦ Recreation programs offered at various locations throughout the City. ♦ Consistent maintenance and improved efficiencies in implementing the respective service level at each park, * Expanded cultural and learning opportunities at the Duwamish Hill Preserve. * Business participation in programs and events. * Comunity improved awareness regarding being active and eating well. 38 112 2017 - 2018 Biennial Budget 1111 111 1111111 11 iiiiiijil MW XK111.1 IMILI 11023= City of Tukwila, Washington Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Additionally, there were reclassifications of certain positions, and an increase in extra labor for programs and services. Supplies. Were adjusted to capture costs required to provide the same level of service for programs. Services. Budget of $100,000 for the REACH after school program was transferred from the Mayor's department to Recreation. This affected several line items. Additionally, budget for utilities was increased to bring budget in line with actual costs as well as adjustments to budget for repair & replacement of equipment. Capital. The capital budget was increased on a one-time basis by $100,000 for the replacement of the Class system. The project is expected to be completed in 2017, Parks & Recreation Expenditures By Program Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 % Chg Administration $ 354,367 $ 324,592 $ 287,080 $ 377,561 $ 481,513 $ 390,200 27.53% -18.96% Recreation Administration 1,977,931 1,589,867 1,618,027 1,427,528 462,343 444,907 -67.61% -3.77% Preschool Program - - - - 79,775 80,729 0.00% 1.19% Youth Programs - - - - 564,783 572,710 0.00% 1,40% Teen Programs - - - - 201,780 205,557 0,00% 1.87% Youth Wellness & Enrichment - - - - 148,978 152,176 0.00% 2A5% Adult Wellness & Enrichment - - - - 215,045 219,197 0.00% 1.93% Senior Adult Programs - - - - 176,286 180,186 0.00% 2,21% Community EII & Volunteers 317,993 289,808 295,308 331,788 281,661 286,272 -1511% 1,64% Planning & Business Operations - - - - 460,560 472,355 0.00% 2,56% Rental Operations - 666,457 696,619 715,047 311,967 317,890 -56.37% 1.90% Parks Maintenance 1,138,319 1,367,462 1,392,460 1,482,251 1,418,761 1,459,099 -4.28% 2,84% Department Total $ 3,788,610 $ 4,238,186 $ 4,289,494 $4,334,175 $4,803,452 $ 4,781,278 10.83% -0.46%; Expenditures By Type Actual 2014 2016 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 % Chg - Salaries & Wages $2,121,704 $2,345,940 $2,271,267 $2,330,890 $2,536,024 $2,566,901 8.80% 1.22% Personnel Benefits 730,198 863,483 907,415 890,963 995,870 1,044,419 11,77% 4.88% Supplies 203,067 215,290 193,412 158,353 220,286 211,367 39,11% -4.05% SeNces 709,641 802,693 917,399 923,969 921,272 928,591 -0.29% 0,79% intergN. Sws & Taxes 24,001 - - - - - 0.00% 0.00% Capital Outlays - 10,779 - 30,000 130,000 30,000 333.33% -76.92% Department Total $3,788,610 $ 4,238,185 1 $ 4,289,494 $4,334,175 $4,803,452 $4,781,278 10.83 %® -0.460/. 113 39 2017 - 2018 Biennial Budget . ;_ Z - City of Tukwila, Washington Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation Position llPTE 2016 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Director 1 1 $ 150,964 $ 52,431 1 $ 153,983 $ 55,037 Parks & Recreation Analyst 1 1 97,230 27,353 1 99,175 28,470 Parks & Recreation Manager 2 2 213,660 84,501 2 217,933 88,845 Recreation Program Coordinator 5 5.75 475,146 239,632 5.75 484,649 253,652 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Recreation Program Specialist 3 3.75 250,174 127,140 3.75 255,177 134,596 Recreation Program Assistant 0.5 0.75 37,245 7,959 0.75 37,990 8,167 Fiscal Specialist 1 1 66,920 37,235 1 68,258 39,436 Admin Support Coordinator 1 0 - - 0 - - Admin Support Assistant 1 1 45,684 17,388 1 46,598 18,258 Parks & Recreation Manager 1 1 106,292 47,539 1 108,418 50,166 Parks Supervisor 1 1 80,151 42,285 1 81,754 44,795 Lead Maint Specialist 1 1 64,338 39,106 1 65,624 41,561 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 550,643 98,623 541,939 97,116 Overtime 6,316 484 6,316 484 Clothing Allowance - 1,910 1,9501 Total 1 25.0 Z5.Z5 2,536,024 $ 995,870 25.21 L,044,419] 40 114 2017 - 2018 Biennial Budget City of Tukwila, Washington Supplies include office and operating supplies, resale items for programs, and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass-through grant funds. lExpenditures Actual Projected Budget 2014 2016 2016 2016 2017 2018 Salaries $ 1.751,864 $ 1,881,618 $ 1,804,329 $ 1,944,454 S 1,979,065 S 2,018,646 Extra Labor 351,441 452,633 455,878 383,041 550,643 541,939 Overtime 18,399 11,690 11,060 3,395 8,316 6,316 FICA 159,399 175,917 176,908 162,759 191,791 194,081 Pension 171,533 203,707 226,880 212,714 237,603 242,355 Industrial insurance 65,451 92,022 82,146 69,955 108,631 113,374 Healthcare 332,836 391,384 419,470 443,500 455,935 492,659 Unemployment (9) (568) - - - - Clothing Allowance 988 1,021 2,011 2,025 1.910 1,950 Total SaIJ Benefits 2,851.902 3,209,423 3,178,682 3,221,853 3,531,894 3,611,320 Supplies 164,180 180,538 178,113" 142,425 179,786 17 3, 367 Resale 32,850 31,581 13,454 14,428 22,000 22,000 Small tools 6,037 3,072 1,315 1.500 18,500 16,000 Total Supplies 203,067 215,290 1193,412 158,353 220,286 211,367 Professional seNces 165,571 195,273 220,368 214,428 259,680 260,500 Communication 12,044 8,186 14,935 12,680 12,150 12,150 Travel 3,657 5.461 9,968 8,450 8,950 8,950 Ad�rtising 14,415 17,547 25,872 27,000 22,500 22,500 Operating rentals 147,000 172,615 182,115 188,543 150,582 152,466 Insurance - - - - - - Utilities 243,701 258,210 315,019 306,540 290,610 302,725 Repair and maintenance 44,437 36,544 57,944 65,450 53,400 55,900 Miscellaneous 78,816 108,857 90,178 100,778 113,400 113,400 Total Services 709,641 802,693 917,399 923,969 921,272 928,591 Pass Through 24,001 - - - - - Capital - 10,779 30.000 130,000 30,000 Total Other 24,001 10,779 - 30,000 130,000 30,000 Total Parks and Recreation $ 3,788,610 $ 4,238,185 $ 4,289,494 $ 4,334,175 4,803,452 $ 4,781,278_ 115 41 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington L FUN;NUMBER. 0 0 POSITIO . N . Director Description The mission of the Administrative Division is to direct and support all other divisions with their endeavors to promote and provide safe, positive leisure-time activities, events, and facilities. All major park, volunteer program, golf and recreation development, services and contracts are coordinated and supervised by the administrative division. This division also interacts with all other departments and serves as staff to the Arts Commission, Park Commission, Library Advisory Board, and the Sister City Committee. Parka R_ - A,& .. Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg Salaries &Wages $ 240,618 $ 219,560 $ 201,483 $ 246,523 $ 253,658 $ 258,622 2.89% 1.96% Personnel Benefits 72,949 73,011 72,498 82,071 80,688 84,411 -1.69% 4.61 % Supplies 5,977 5,868 3,278 5,917 5,917 5,917 0.00% 0.00% Services 34,824 15,375 9,820 13,050 11,250 11,250 -13.79% 0=% ,Capital Outlays I - 10,779 - 1 30,000 130,000 30,000 333.33% -76.92% 1 Expenditure Total, D 1 $ 377,561 $ 481,513 $ 390,200 27.53% -18.96% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Director 1 1 $ 150,964 $ 52,431 1 $ 153,983 $ 55,037 Parks & Recreation Analyst 1 1 97,230 27,353 1 99,175 28,470 Extra Labor 5,000 868 5,000 868 0�rtime 464 36 464 36 Total Adrnini traLion 2 2 $ 253,658 $ 80,688 2 258,622 $ 84,411 42 116 2017 - 2018 Biennial Budget City of Tukwila, Washington Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Parks and Recreation - A dministration 117 43 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000,07.571.100,31,00 Supplies - Office $ 5,977 $ 5,868 $ 3,278 $ 5,917 $ 5,917 $ 5,917 Total Supplies 5,977 5,868 3,278 6,917 6,917 5,917 Prof Secs - Park consultant for planning 18,168 6,605 1,353 2,500 2,500 2500 seNces and expertise 000.07.571.100.42.00 Communication - Telephone services 1,968 1,987 1,210 1,800 including land lines, cell phones, fax, intemet UUU. U 1. b (1. 1 UU. 43. 00 Trawl- Meals, lodging, parking, mileage 142 898 1,750 2,500 2,500 2,500 for WRPA, NRPA conferences, and wrious retreats, training, etc 000, OT 571 . 100,45 00 Operating Rentals 2,574 2,550 1,062 - - - 000.07.571.100.48.00 R&M - Equipment repairs and 4,723 - 2,000 2,000 2,000 2000 maintenance 000.07. 571.100.49.00 Misc - NRPA, WRPA memberships, 7,248 3,336 2,195 4,000 4,000 4,000 conference registrations, forums, retreats :000.07.571.100.49.10 Misc - Blood Some Pathogen testing and 250 250 250 250 immunizations Total Services 34,824 16,375 9,820 13,050 11,250 11,250 000,07.594.730.64-00 Capital - Machinery and Equipment 30,000 130,000 30,000 000,07.594,750.64,02 Capital - Replacement Equipment 10,779 - - Total Other - 10,779 30,000 130,000 30,000 Total Supplies Servlces and Other $ 40,8 48,967 147,1 117 43 3tCREATION ITY OF TUKWILA UDGET SUMMARY PRELIMINARY Recreation ACTUAL YTD AS OF JUNE 30, 2016 9/22/2016 16:17 SUMMARY OF EXPENDITURES ACTUAL PROJECTED BUDGET „ $ CHANGE % CHANGE 2014 2015 2016 2016 2017 2018 2016/2017 2017/2018 2016/2017 2017/2018 Salaries 1,017,853 707,067 750,919 713,626 787,809 803,565 74,183 15,756 10% 2% Extra Labor 347,792 437,562 397,098 323,958 464,023 455,319 140,065 (8,704) 43% (2)% l Overtime 10,494 4,477 4,458 600 2,322 2,322 1,722 - 287% 0% Holiday Pay - - - - - - - - - - FICA 104,333 87,025 91,530 69,130 96,531 97,054 27,401 523 40% 1% Pension -LEOFF 2 - - - - - - - - - - I Pension - PERS /PSERS 103,896 84,574 95,241 79,636 94,585 96,477 14,949 1,892 19% 2% Industrial Insurance 50,189 66,843 51,089 37,886 71,151 72,860 33,265 1,709 88% 2% Medical & Dental 220,073 156,498 180,025 181,858 193,200 208,708 11,342 15,507 6% 8% Unemployment (9) (568) 0 - - - - - - - 1 Uniform /Clothing - - - - - - - - - - ►tal Salaries and Benefits 1,854,621 1,543,479 1,570,359 1,406,694 1,709,622 1,736,305 302,928 26,683 22% 2% Supplies 109,219 88,081 88,037 85,058 102,969 96,550 17,911 (6,419) 21% (6)% Fuel - - - - - - - - - Water Purchased for resale - - - - - - - - - Items Purchased for resale 32,850 9,757 13,454 14,428 - - (14,428) - - - Small Tools - - - - 11,000 11 ,000 11 ,000 - - 0% Professional Services 115,980 142,470 150,075 147,978 197,580 188,400 49,602 (9,180) 34% (5)% Communication 10,076 3,271 3,187 2,300 3,350 3,350 1,050 - 46% 0% Travel 3,289 3,299 6,575 4,210 4,500 4,500 290 - 7% 0% Advertising 14,415 11,438 19,045 19,750 15,300 15,300 (4,450) - (23)% 0% Rentals and Leases 42,172 4,587 10,084 11,350 6,980 6,980 (4,370) - (39)% 0% Insurance - - - - - - - - - - Public Utilities - - - - - - - - - - Repairs and Maintenance 20,029 - - - 7,200 7,200 7,200 - - 0% Miscellaneous 69,272 73,292 52,520 67,548 72,150 72,150 4,602 - 7% 0% Inter- Governmental - - - - - - - - - - Excise Tax - - - - - - - - - Machinery & Equipment - - - - - - - - - - Transfers Out - - - - - - - - - - )tal Operating Expenditures 417,302 336,195 342,976 352,622 421,029 405,430 68,407 (15,599) 19% (4)% dal Expenditures 2,271,922 1,879,674 1,913,335 1,759,316 2,130,651 2,141,735 371,335 11,084 21% 1% Recreation Summary- comparable Tine items for new sub - divisions NOT in Budget Workbook (insert before Page 118) 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General Z'E S P 0 City of Tukwila, Washington DIVISION: Recreation Administration FUND NUMBER: 000 POSITIOk4-96z4�� Description The mission of the Recreation Division is to promote and provide social, cultural, physical, and educational recreation activities for participants of all ages during their leisure time. The Recreation facilities (Community Center, school facilities, and parks) and Recreation staff (both full and part-time) are the resources used to conduct these services and programs for the community. Services are planned, promoted, and conducted in various locations, during all seasons of the year by staff and instructors. Fees are collected to offset specific activity costs for most programs. Parks & Recreation - Recreation Administration Expenditures Actual 2014 2016 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 % chg Salaries &Wages 1,193,681 $ 999,224 1,001,925 $ 878,290 $ 263,828 $ 258,996 -69.96% -1.83% Personnel Benefits 417,476 336,257 363,312 305,781 95,016 98,011 -68.93% 3.15% Supplies 125,548 78,228 83,500 73,271 38,919 32,500 -46.88% -16.49% Services 217,225 176,158 169,291 170,186 64,580 55,400 -62.05% -14.210% Intergovt. SeNces & Ta)es 24,001 - - - - 0.000% 0.000% Expenditure Total $ 1,977,931 $ 1,589,887 1,618,027 $ 1,427,528 $ 462,343 $ 444,907 -67.61% -3.770% =_1 WTMIEM I. �_� Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. _ek , ♦ . ; Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 106,590 $ 39,265 1 $ 108,721 $ 41,249 Recreation Program Coordinator 3 1 87,018 43,570 1 138,759 46,108 Recreation Program Specialist 3 0 - - 0 - - Extra Labor 1 70,220 12,161 1 61,516 10,654 Total Recreation Administration 7 2 1 $ 263,828 $ 95,0161 2 _ 1 $ 258,996 $ 98,011 118 45 2017 - 2018 Biennial Budget . a - I a - a- . # City of Tukwila, Washington Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Intergovernmental includes pass-through grant funds. Parks & Recireadon - Recreadon Administratfon lAccount Actual Projected Budget Number 2014 2016 2016 2016 2017 2018 000.07.571,200.31.00 Supplies - PICH $ 16,292 $ 8,719 $ 6,508 $ 2,200 $ 6,419 $ 000.07.571.200.31.01 Supplies - Athletic Programs 18,215 6,199 1,921 4,175 - 000.07.571.200.31.02 Supplies - Senior Programs 3,442 5,434 4,062 4,400 000.07.571.200,31.03 Supplies - Summer playground & rec time 3,096 1,547 2,331 2,850 - 000.07.571.200.31.04 Supplies - Front Desk 5,036 2,412 3,354 5,955 6,000 6,000 000.07.571,200,31.05 Supplies -Youth programs & camps 14,045 14,876 19,118 15,124 - - 000.07.571.200.31.06 Supplies - Office 19,282 6,596 8,847 2,360 15,500 15,500 000.07.571.200,31,07 Supplies - Preschool program - 9,399 10,789 8,200 - - 000.0T571.200.31.09 Supplies -Teen Program 9,043 6,727 6,813 7,095 000.07.571.200.31.13 Supplies - Youth Sports 4,247 6,562 6,303 6,484 000,07.571,200.34.02 Resale - Senior Program 10,308 9,757 13,454 14,428 - - 000.07.571.200.35.00 Small Tools - - - 11,000 11,000 000.07,571.200,34,03 Resale - Rental SeNces/Supplies 22,542 (0) - - - - Total Supplies 125,548 78,228 83,600 73,271 38,919 32,500 000,07,571.200.41.00 Prof Sties - PICH - - 1,185 3,000 9,180 000.07,571.200,41.01 Prof Sties - Class instruction 34,648 51,304 54,751 43,958 - 000.07.571.200.41.02 Prof Sties - Senior program instructors 10,451 15,512 12,766 9,110 and performers 000.07.571,200.41.04 Prof Secs - Mailing bureau, etc 12,228 11,143 5,865 8,800 13,750 13,750 000.07,571.200.41.05 Prof Sties - Bus rental and entertainment 13,565 14,346 19,422 19,620 - - for Summer day camps 000.07.571.200.41.07 Prof Suss - Misc Prof Sties - 81 1,000 000.07.571.200.41.09 Prof Secs - Teen program entertainment, 3,548 3,365 2,526 5,400 DJ seNces 000.07.571.200.41,13 Prof Sties - Youth sports instructors 1,900 1,150 6,090 6,090 000.07,571.200,42.01 Communication - Postage for quarterly 5,990 1,418 2,312 1,800 1,350 1,350 brochure 000.07.571.200.42.02 Communication - Cell phones and cable 3,351 1,191 623 - 1,500 1,500 000,07,571.200.43.00 Trod- Meals, mileage, parking, lodging 547 298 2,576 1,760 1,800 1,800 for conferences and retreats 000.07.571.200.43.01 Tra\el - Senior trip meals and parking 2,570 2,605 3,021 1,400 - - 000.07.571.200.43.05 Tra\el - Summer camps/special awnts 148 146 168 150 - - parking 000.07.571.200.44.00 Advertising -job announcements, Rec 5,588 1,015 7,289 7,750 4,800 4,800 program ads 000.07.571200.45.00 Rental - Equipment 415 300 - - - - 46 119 2017 -2018 Biennial Budget Park-V A PawF ffn - P-r-w- City of Tukwila, Washington 120 47 Actual Projected Budget Account Number _571.200.45.01 2014 2015 2016 2016 2017 2018 000.07 Rental -Athletic programs 2,121 000.07-571 200.45.04 Rental - Misc, rentals for general 525 39 16 programs 000.07.571.200 45.05 Rental - Summer camp/special event 118 ISO ISO moue rentals, portable toilets, misc. 000.07.571 200.45.06 Rental - Office 36 39 16 000.07.571.200.45.08 Rental - Table and chair rentals for 292 - - community center 000,07.571.200.45.09 Rental - Teen program monthly mode 105 105 153 200 rentals 000,07.571.200,45.94 Rental - Equipment Replacement Fund 4,134 - - 000.07.571.200,45-95 Rental - Equipment Rental 0 & M 28,201 000.07.571,200,46.01 R&M - Fitness room and misc, equipment 6,996 repairs 000,07.571,200 48.02 R&M - CLASS maintenance agreement, 11,073 phone line, fax, copier repairs 000.07.571_200.48,03 R&M - Damaged equipment replacements 1,960 - - 000,07.571.200,49.00 Misc - - - 648 4,000 - - 000.07.571.200.49.01 Misc - Printing of recreation guides, misc, 16,259 32,350 18,774 25,000 24,000 24,000 printing/letterhead 000,07,571.200.49.02 Misc - Memberships, misc. 7,683 5,199 4,628 6,212 6,200 6,200 000.07.571.200,49.04 Misc - Senior trip admissions 6,824 11,597 8,064 7,250 000.07.571.200A9.05 Misc - Youth field trip admissions 12,602 14,293 11.501 10,580 - 000.07.571.200.49.08 Misc - Special AccomDdations 2,000 2.000 2,000 2000 2,000 000,07.571.200,49.09 Misc - Teen ramps, teen day trips 6,020 5,136 4.644 4,856 admissions 000.07,571.200.49.18 Misc - ADA services and P PI credit card 17,326 1,605 - - - - fees Total Services 217,225 176,158 169,291 170,186 64,580 55,400 000. 07.571,200,52. 00 lntergoVt - Pass through grant to MPD 24,001 - - - - Total Intergovernmental 24,001 - - - Total Supplies, Services and Other $ 388,774 s 254,386 S 252,790 $ 243,457 3 103,499 $ 87,900 120 47 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington DIT'ISION: Preschool Program FUND NUMBER: 000 POSITION: Dirat• r Description The mission of the Preschool Program is to empower children to think, explore & navigate the journey of learning. Perks & Recreadon - Preschool Program Object Description Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016.17 2017-18 % Chg % Chg Salaries & Wages $ - $ $ $ $ 58,145 $ 58,890 0.00% 1.28% Personnel Benefits - Recreation Program Assistant 11,530 11,738 0.00% 1,81% Supplies - $ 37,990 $ 8,167 8,600 8,600 0.00% 0.00% Services - 1,500 1,500 Ho% 0.00% Expenditure Total $ - $ $ $ $ 79,775 $ $ 58,890 $ 11,738 Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. 48 121 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Assistant 0.5 0.75 $ 37,245 $ 7,959 0.75 $ 37,990 $ 8,167 Extra Labor 20,900 3,571 20,900 3,571 Total Preschool Program 0.5 0.75 $ 58,145 $ 11,530 0.75 $ 58,890 $ 11,738 48 121 2017 - 2018 Biennial Budget City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks a Rarreffdon . py-_ im am Account Number Actual 2014 2016 �Mjected 2016 Budget 2016 2017 2018 000-07-571.201.31-00 Supplies - Office& Operating $ $ 8,600 $ 8,600 Total Supplies 000.07.571.201,41,00 Prof Secs -Entertainment OCOV.571. - 2 1 01.49.00 Misc - Memberships, training 8,600 8,600 1.000 1,000 500 500 Total Services I'500 1,500 iTotal Suppifes' Services and Other $ $ $ — 1 $ S 10,I00 $ 10,100 im am 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington Description The mission of the youth programs is to provide youth a foundation for a well-rounded, balanced life by offering activities and programs to build healthy active lifestyles. These programs keep youth busy and safe during out of school hours and foster relationships to last a lifetime. Parks & Recreation - Youth Pro -warns Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016.17 2017-18 % Chg % Chg Salaries & Wages $ - $ $ $ 378,468 $ 381,434 0.00% 0.78% Personnel Benefits - Recreation Program Specialist 125,215 130,177 0.00% 3.96% Supplies - 68,258 42,065 20.600 20,600 0.00% 0.00% Services - 40,500 40,500 0,00% 0.00% Expenditure To, $ $ $ $ 564,783 $ 572,710 0.00% 1.40% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements, Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Coordinator 0 1 $ 81,345 $ 42,438 1 $ 82,972 $ 44,951 Recreation Program Specialist 0 1 66,920 39,616 1 68,258 42,065 Extra Labor 230,203 43,161 230,203 43,161 Total Youth Programs 0 2 378,468 $ 125,215 2 $ 381,434 $ 130,177 50 123 City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreatfon - YoLdh Pararams 124 51 Actual Projected Budget Account Number 2014 2016 2016 2016 2017 2018 000,07.571.202.31.00 Supplies - Office & Operating $ $ $ 20,600 S 20,600 Total Supplies 20,600 20,600 000.07.571.202.41.00 Prof S%cs -Bus seNce, swim lessons, 24,500 24,500 entertainment 000.07.571.202.49.00 Misc -Trip admissions 16,000 16,000 Total Services 40,600 40,500 ITotal Supplies, Services and Other $ $ is I$ $ 61,100 $ 61,100 124 51 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) DIVISION: Teen Programs FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Rick Still POSITION: Director Description The mission of Teen Programs is to provide social and recreational programs to teens in a safe and positive environment that will enhance personal and social skills, teach responsibility and leadership, and promote a healthy active lifestyle. Parks & Recreation - Teen Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 % Chg %Chg Salaries & Wages $ - $ - $ - $ - $ 130,316 $ 131,646 0.00% 1.02% Personnel Benefits - - - - 50,584 53,032 0.00% 4.84% Supplies - - - - 7,650 7,650 0,00% Ho% Services 63,850 11,056 - 13,230 13,230 0.00% Ho% Expenditure Total $ $ 130,316 $ 50,584 $ - $ 201,780 $ 205,657 0,00% 1.87% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Teen Programs 52 125 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Specialist 0 1 $ 66,466 $ 39,528 1 $ 67,796 $ 41,976 Extra Labor 63,850 11,056 63,850 11,057 Total Teen Programs 0 1 $ 130,316 $ 50,584 1 $ 131,646 $ 53,032 52 125 City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Racraaffan - T;wn Pmnmm e 196 - 53 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2019 000.07.571.203.31.00 Supplies - Office & Operating $ $ S $ 7,650 3 7,650- Total Suppilea 7,650 7,650 000.07.571.203.41.00 Prof Sws - Inflatables, face painters. Di 5,055--5,050 seNces 000.07.571.203,45.00 Operating Rentals and Leases - Mope 180 ISO rentals 000.07.571.203.49.00 Misc - Trip admissions 8,000 8,000 13,236 I3,230 ITotal Suppllqs, services and Other L$ S $ 20,680 $ 20,980 196 - 53 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington DIVISION: Youth Wellness, & Enrichme, FUND NUMBER: 000 POSITION: Director Description The mission of Youth Wellness and Enrichment is to offer youth of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. ZEMM33�� Parks & Recreation - Youth Wellness & Enrichment Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 % Chg %Chg Salaries &Wages $ - $ - $ $ $ 79,298 $ 80,629 0.00% 1,68% Personnel Benefits - - Recreation Program Specialist 34,480 36,346 0.00% 5.41% Supplies - - $ 67,929 $ 34,146 5,600 5,600 0.00% 0.00% Services 12,700 2,200 29,600 29,600 0.00% 0.00% lExpenditure Total $ $ $ 148,278 $ 152,176 2.15% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Wellness; & Enrichment 54 127 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Specialist 0 1 $ 66,598 $ 32,280 1 $ 67,929 $ 34,146 Extra Labor 12,700 2,200 12,700 2,200 Total Youth Wellness & Enrich. 0 1 $ 79,298 $ 34,480 1 $ 80,629 $ 36,346 54 127 2017 - 2018 Biennial Budget I City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks 9. RmcFanfinn . Vtwm way&. =;-i 128 55 Actual PIqj.rtad Budget — Account Number 2014 2016 2016 2016 2017 2018 000.07.571.204,31.00 Supplies - Office& Operating $ _$ 5,604 $ 5,600 Total Supplies 5,600 6,600 000.07.571.204.41.00 Prot Sws - Instructors 000.07.571.204.49.00 Misc - Printing,website 28,900 28,900 700 700 Total Services 29,600 29,600 [Total Supplies, Services and Other I$ $ $ 35,200 $ 35,200 128 55 2017 - 2018 Biennial Budget DEPARTMENT., Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington nmen'.1 FUND NUMBER: 000 71OSITION: Director Description The mission of Adult Wellness and Enrichment is to offer community members and visitors of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. Parks & Recreation - Adult Wellness & Enrichment ExRenditures Actual 2014 2016 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 %Chg % Chg Salaries &Wages Position $ $ $ 105,942 $ 107,581 0.00% 1.55% Personnel Benefits Salaries Benefits Recreation Program Coordinator 46,603 49,116 0.00% 5.39% Supplies 1 $ 83,581 $ 44,960 4,200 4,200 0.00% 0,00% Services 24,000 4,156 58,300 58,300 0.00% 0.00% Expenditure Total $ $ $ 105,942 $ 46,603 $ $ 215,046 $ 219,187 1 is i Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Adult Wellness & Enrichment 56 129 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 81,942 $ 42,447 1 $ 83,581 $ 44,960 Extra Labor 24,000 4,156 24,000 4,156 Total Adult Wellness & Enrich. 0 1 $ 105,942 $ 46,603 1 $ 107,581 $ 49,116 56 129 2017 - 2018 Biennial Budget I City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. ftr*s & Recreation - Adult Welinm & Endchmenf 130 ---, 57 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.206.31.00 Supplies - Office & Operating $ $ $ $ S 4,200 $ 4,200 Total Supplies 4,200 4,200. 000.07.571,206.41.00 Prof S%cs - Instructors 50,900 50,900 000.07.571.206,48.00 Repair& Maintenance 7,200 7,200 000.07,571,206.49.00 Mise - Membership 200 200 Total Services 58,300 58,300 [Total Supplies, Services and Other $ 5 s $ 62,500 $ 62,500 130 ---, 57 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington DIVISION: Senior Adult Programs FUND NUMBER: 000 POSITION: Director Description The mission of the Senior Adult Programs division is to promote and provide a variety of recreational, fitness, social, educational and social services for senior adults 50 years of age or older. We collaborate with a variety of agency's which allows our seniors to age in place and remain independent so they can continue to live in the community, Parks & Recreation - Senior Adult Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016.17 2017-18 % Chg %Chg Salaries Mages $ $ $ - $ 109,253 $ 110,898 0.00% 1.51% Personnel Benefits Salaries Benefits Recreation Program Coordinator - 44,034 46,288 0.00% 5,12% Supplies 1 $ 83,898 $ 41,627 - 3,000 3,000 0.00% 0.00%1 Services 27,000 4,662 - 20,000 20,000 1 0.00% 0.00%1 lExpenditure Total $ $ $ $ - $ 176,286 $ 180,186 1 0.00% 2.21% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. MlYM9117-TrTMIT 58 131 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 82,253 $ 39,373 1 $ 83,898 $ 41,627 Extra Labor 27,000 4,662 27,000 4,661 Total Senior Adult Programs 0 1 $ 109,253 $ 44,034 1 $ 110,898 $ 46,288 58 131 2017 - 2018 Biennial Budget City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recroallon - Senior Adult Programs 132 59 Actual Pr*cted Budget Account Number 2014 2015 2016 2016 2017 2018 000-07.571.207.31.00 Supplies -Office& Operating $ $ $ $ - $ 3,000 3 3,000 Total Supplies - 3,000 3,000 000.07.571,207.41.00 Prof cs - Instructors - 5,900 5,900 000.07.571.207.43.00 Trmel - Trip meals, parking 2,100 2,100 000.07,571.207.49.00 Misc -Trip admissions 12,000 12,000 Total Services 20,000 20,000 Total Supplies, Services and Other $ 23,000 $ 23,000 132 59 2017 - 2018 Biennial Budget DEPARTMENT, Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington DIVISION: Comm. Events & V FUND NUMBER: 000 POSITION: Director I Description The mission of the Community Events and Volunteers Division is to promote and provide opportunities for connections between City staff, Tukwila citizens, community organizations and local businesses through the provision of community events and volunteer opportunities. Parks & Recreation - Community Fvank a VnIanfoarct tq:triditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg Salaries &Wages $ 182,459 $ 149,882 $ 150,550 $ 159,894 $ 128,904 $ 131,132 -19.38% 1.73% Personnel Benefits 61,006 58,116 54,572 62,729 48,007 50,390 -23.47% 4.96% Supplies 16,520 19,610 17,991 26,215 25,400 25,400 -3.11% 0.00% Services 1 58,008 62,199 1 72,194 1 82,950 79,350 79,350 -4.34% 0.00% Expenditure Total 1 $ 317,993 $ 289,808 1 $ 295,308 1 $ 331,788 $ 281,661 $ 1 � Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements, Parks & Recreation - Community Events and 1/6hinfoom Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Coordinator 1 0.75 $ 61,242 $ 29,476 0.75 $ 62,467 $ 31,166 Recreation Program Specialist 1 0.75 50,190 15,716 035 51,194 16,409 Extra Labor 15,150 2,637 15,150 2,637 Overtime 2,322 178 2,322 178 Total Comm. Events & Vol. 2.0 1.5 $ - 128,904 $ 48,007 1.5 $ 131,132 $ 50,3901 60 133 2017 - 2018 Biennial Budget City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Commuriltv Events and Vnhtntaw-c 1 4 61 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.21011,00 Supplies - Office & Operating $ 312 S 80 $ - - $ 25,400 $ 25.400 000.07.571.210.31.01 Supplies- Operating 13,483 16,074 16,903 21,215 - - 000.07.571.210.31.02 Supplies - Operating 2,726 3,456 1,088 5,000 - - Total Supplies 16,520 19,610 17,991 26,215 25,400 25,400 000.07.571.210.41.00 Prof Svcs - Backyard Wildlife Festival, 4th - - - - 58,400 58,400 of July, Kids Festival. Touch A Truck, Misc Prof Sys 000.07.571110,41,01 Prof Svcs - Backyard Wildlife Festival, 4th 37,358 43,913 45,472 47,500 - of July, Kids Festivel, Touch A Truck, Misc Prof Svcs 000.07.571.210.41,02 Volunteer Prof Secs 2,282 1,738 1,916 3,500 000.07.571.210,42.01 Postage - Postage for special mailings 79 - - - - 000.07.571.210,42,02 Communication - PhonelSecurity 656 661 252 500 500 Soo 000.07.571.210.43.00 Trawl - Travel expenses related to 24 250 810 900 600 600 professional dewJcpment and training 000.07.571.210.44.00 Advertising - Special events & the 8,827 10,423 11,756 12,000 10,500 10,500 eolunteer program 000.07.571.210.45,00 Rental - Backyard Wildlife Festival. 4th of - - - 6,800 6'800 July, concerts and cinema series, Kids Festival, Touch A Truck, misc services 000.07.571,210.45.01 Rental - Backyard Wildlife Festival, 4th of 6,224 4,103 8,748 10,000 July, concerts and cinema series, Kids Festival, Touch A Truck, misc services 000.07,571.210.45,02 Rental -Volunteer Program equipment - 1,000 1,000 - - 000.07.571.210.49.01 Misc - Backyard Wildlife Festival, 41h of 447 110 1,558 5,000 1,000 1.000 July, concerts and cinema, Kids Festival, Touch A Truck, Misc printing 000.07,571 210.49.02 Misc - ASCAP, professional 2,111 1.002 683 2,550 1,550 1,5501 memberships, registrations, etc ITotal Services 68,008 62,199 72A94 $2,950 79,350 79,350 Total Supplies, Services and Other $ 74,528 $ 81,809 $ 90,185 I$ 109,165 $ 104,750 $ 104,750 1 4 61 (a) CREATION :ITY OF TUKWILA 3UDGET SUMMARY PRELIMINARY Facilities and Operations ACTUAL YTD AS OF JUNE 30, 2016 9/22/2016 16:16 SUMMARY OF EXPENDITURES ACTUAL PROJECTED BUDGET $ CHANGE % CHANGE 2014 2015 2016 2016 2017 2018 2016/2017 2017/2018 2016/2017 2017/2018 1 Salaries - 357,179 348,412 371,160 364,653 371,947 (6,507) 7,293 (2)% 2% 2 Extra Labor - - 34,684 34,083 61,620 61,620 27,537 - 81% 0% 3 Overtime - 4,586 4,692 - 1,393 1,393 1,393 - - 0% 5 Holiday Pay - - - - - - - - - 1 FICA - 27,302 28,804 29,749 32,436 32,989 2,687 552 9% 2% 2 Pension -LEOFF 2 - - - - - - - - - - 3 Pension - PERS /PSERS 36,580 43,605 40,602 43,783 44,658 3,181 876 8% 2% 4 Industrial Insurance - 5,591 9,658 8,608 12,484 13,165 3,876 681 45% 5% 5 Medical & Dental - 81,857 86,247 88,355 94,892 102,533 6,537 7,641 7% 8% 6 Unemployment - - - - - - - - - - 8 Uniform /Clothing - - - - 230 235 230 5 - 2% otat Salaries and Benefits - 513,096 556,101 572,557 611,492 628,539 38,935 17,047 7% 3% 1 Supplies - 38,567 25,572 14,482 17,100 17,100 2,618 18% 0% 2 Fuel - - - - - - - _ - 3 Water Purchased for resale - - - - - - - - - - 4 Items Purchased for resale - 21,924 - - 22,000 22,000 22,000 - 0% 5 Small Tools - - - - - - - - - - 1 Professional Services - - 1 ,636 8,950 8,400 8,400 (550) - (6)% 0% 2 Communication - 2,928 9,755 8,580 8,800 8,800 220 - 3% 0% 3 Travel 1,056 1,324 1,740 1,725 1,725 (15) - (1)% 0% 1 Advertising - 6,108 6,827 7,250 7,200 7,200 (50) - (1)% 0% 5 Rentals and Leases - 41,938 47,498 50,058 41,610 42,280 (8,448) 670 (17)% 2% 3 Insurance - - - - - - - _ - _ 7 Public Utilities - - - - - _ - - 3 Repairs and Maintenance - 15,509 16,291 26,450 21,200 21,200 (5,250) - (20)% 0% 3 Miscellaneous - 25,133 31,615 24,980 33,000 33,000 8,020 - 32% 0% 1 Inter - Governmental - - - - - - - 3 Excise Tax - - - _ _ - - I Machinery & Equipment - - - - - - - - _ Transfers Out - - - - - - )tai Operating Expenditures - 153,165 140,518 142,490 161,035 161,705 18,545 670 13% 0% ttat Expenditures - 666,260 696,619 715,047 772,527 790,244 57,480 17,717 8% 2% Rental & Business Operations Summary- comparable line items for new sub - division NOT in Budget Workbook (insert before Page 135) 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington 1 •*717 M- ral W FUND NUMBER: 000 "• •', r - * I Description The mission of the Planning & Business Operations Division is to provide business support for the Department, service repairs to department facilities, and plans and implements various department CIP projects. Parks & Recreation - Planning & Business Operations Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 %Chg %Chg Salaries &Wages $ - $ $ $ $ 238,088 $ 242,841 0,00% Z00% Personnel Benefits - Facility Support Technician 113,362 119,734 0.00% 5.62% Supplies - 64,907 32,431 6,800 6,800 Ho% 0,00%1 Services 1 1 102,310 102,980 "'0% 0A Expenditure Total 1 $ $ $ $ 460,560 $ 1 Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Manning & Business Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 107,070 $ 45,216 1 $ 109,212 $ 47,597 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Fiscal Specialist 1 1 66,920 37,235 1 68,258 39,436 Overtime 464 36 464 36 Clothing Allowance - 2301 1 - 235 Total Planning &Bus. operations l 3 1 3 1 $ 238,088 $. 113,362 3 $ 242,841-- j 135 63 2017 - 2018 Biennial Budget City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - PfannIny 9 Bu4nwm pp.yq. 64 136 Actual r Projected Budget_ Account Number 2014 2015 2016 2013 2017 2018 000.07.571111,31.00 Supplies - Office S $ 6,800 S 6,800 Total Supplies 6,800 6,800 000,07.571.211.41,00 Prof Sacs - Miscellaneous 3,000 3,000 000.07.571,211.42,01 Communication - Postage 4,000 4,000 000.07,571.211.42.02 Communication - Cell Phone and Cable 4,800 4,800 000.07,571.211,43,00 Trawl - Meals, mileage, parking, lodging for trainings 1,400 1,400 000.07.571.211.44.0() Advertising - 500 500 000.07.571,211,45.10 Rental- Copier rentals 4,500 4,500 000.07.571.211.45,94 Rental-Equipment Replacement Fund 1,591 1,591 000.07.571,211.45,95 Rental-Equipment Rental 0 & M 33,519 34,189 000,07.571.211.48.01 R&M - Misc, equipment repairs 5,000 5,000 000,07.571.211,48.02 R&M - Postage maintenance 14,700 14,700 000,07.571.211.49.01 Misc - Printing and binding - 2,000 2,000 000.07.571.211.49,02 Misc - Membership and training - 7,300 7,300 000,07.571.211.49.08 Misc . ADA services and PPI credit card fees - 20,000 20,000 Total Services - 102,310 102,980 Total Supplier., Services and Other $ $ $ - $ 109,110 $ 109,780 64 136 2017 - 2018 Biennial Budget DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington ifl Description The mission of the Rental Operations Division is to promote and schedule use of rental spaces in the Parks and Recreation system. All rental use of the system-wide facilities is coordinated and supervised by the division including the Community Center, picnic shelters, ball fields, and rental services (equipment rental). Fees are collected to offset costs. • Parks & Recreation - Rental Operations Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg Salaries &Wages $ - $ 361,765 $ 387,788 $ 405,243 $ 189,578 $ 192,119 -53.22% 134% Personnel Benefits - 151,528 168,313 167,314 70,464 73,846 -57.89% 4,80% Supplies - 60,492 25,572 14,482 32,300 32,300 123.04% 0.00% ISeNces - 92,673 1 114,947 1 128,008 19,625 19,625 1 - 84.67% 0.00% I Expenditure Total $ - $ 666,457 1 $ 696,619 1 $ 715,047 $ 311,967 $ 317,890 J -56.37% 1.90% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. fty*s & Recreation - Rental Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Prog Coordinator 1 1 $ 81,345 $ 42,329 1 $ 82,972 $ 44,840 Admin Support Assistant 1 1 45,684 17,388 1 46,598 18,258 Extra Labor 61,620 10,676 61,620 10,676 0�rtirne 929 71 929 71 ITotal Rental Operations 2 2 $ 189,578 $ 70,4654 2 1 $ 192,119 $ 73,846 137 65 2017 - 2018 Biennial Budget i City of Tukwila, Washington q,upplies include miscellaneous office and operating supplies. Services include professional serviceg �ental, travel, and memberships, among others. Parks & Recreation - Rental Operadons 66 138 Actual Projected Budget Account Number r 2014 015 2016 2016 2017 2018 0 ()00. 00.07,571.212,31,01 Supplies - Office $ $ 8,769 $ 12,562 $ 10.082 $ 300 $ 300 000.07.571,212.31.02 Supplies - Facility Rentals 23,923 2,222 Soo 4,000 4.000 000�07�571,212,31.03 Supplies - Maintenance 5,875 10,788 3,900 6,000 6,000 000.07.571.212,34.03 Supplies - Rental Service and Supplies 21,924 - - 22,000 22,000 Total Supplies 60,492 26,672 14,482 32,300 32,300 000.07,571.212.41.01 Pro{ S\cs - Miscellaneous - 951 3,550 - - 000.07.571.212.41.02 Prof S\cs - Cleaning - 675 5,400 5.400 5,400 000.07-571.212.42.01 Communication - Postage 356 4,808 4,580 - - 000.07.571.21242.02 Communication - Cell Phone and Cable 2,572 4,947 4,000 - - 000.07.571.21 2.43.00 Tirmel - Meals, mileage, parking, lodging 1,056 1,324 1.740 325 325 for trahngs 000.07.5711.212.44.00 Advertising - BRAVO facility pub, misc. 6,108 6,827 7,250 6,700 6,700 000.07.571.212.45.01 Rental - Miscellaneous 115 500 500 500 500 000.07.571.212.45,02 Rental - Table and chair rental 410 1,115 2,500 1,500 1,500 000-07.571.212.4510 Rental - Copier rentals 3,321 5,884 4,500 - - 000.07.571.212.45.94 Rental-Equipment Replacement Fund 7,944 5,308 7,866 000.07.571,212.45.95 Rental-Equipment Rental 0 & M 30,248 34,692 34,692 000.07.571.212.48.01 R&M - Fitness room and misc. equipment 7,985 5,790 12,200 repairs 000.07.571.212.48.02 R&M - CLASS maintenance agreement, 7,382 9,004 12,750 - - phone line, copier rentals 000.07.571.212,48.03 R&M - Damaged equipment replacements 142 1,496 1,500 1,500 1,500 000,07.571.212.49.01 Misc - Printing and binding 414 1,389 5,000 2,000 2,000 000.07.571.212,49.02 Misc - Membership and training 5,724 3,837 4,890 1.700 1.700 000.07.571,212,49,10 Misc - User license 2,000 2,000 - 000.07.571.212.49.18 Misc - ADA services and PPI credit card 17,995 24,389 13,090 fees Total Services 92,873 114,947 128,008 19,625 19,625 iTotal Supplles, Services and Other $ $ 153,165 $ 140,518 J$ 142,490 $ 51,925 $ S1,925 66 138 2017 - 2018 Biennial Budget DEPARTMENT: Parks (15) FUND: General RESPONSIBLE MANAGER: Rick Still City of Tukwila, Washington Description The Tukwila Parks, Trails and Open Space system is comprised of 159 acres of green space, including Fort Dent Park (home of Starfire Sports Complex and the Seattle Sounders FC), Duwamish Hill Preserve, the Tukwila Community Center, 11 neighborhood parks, 3 mini parks, 4 Fire Stations, City Hall grounds, a Skate Park, Spray Park, a Japanese Garden, 15 neighborhood foot trails and 11 miles of regional trails. A broad range of equipment and skilled workers are needed to maintain and improve the great variety of trees, shrubs, annuals, turf irrigation systems, maintenance equipment and outdoor equipment. Parks & Recreation - Parks Maintenance Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017-18 %Ch9 Salaries &Wages $ 504,947 $ 615,509 $ 529,521 $ 640,940 $ 600,545 $ 612,113 -6,30% 1.93% Personnel Benefits 178,767 244,572 248,720 273,068 275,889 291,330 1.03% 5.60% Supplies 55.021 51,093 63,072 38,468 61,300 58,800 59.35% -4.08% Services 399,584 456,288 551,147 529,775 481,027 496,856 -9.20% 3.29% lExpenditure Total $ 1,138,319 $ 1,367,462 1 $ 1,392,460 [$ 1,482,251 $ 1,418,11651 $ 1,459,099 -4.28% 2.84% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Parks Maintenance Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 106,292 $ 47,539 1 $ 108,418 $ 50,166 Parks supervisor 1 1 80,151 42,285 1 61,754 44,795 Lead Maint Specialist 1 1 64,338 39,106 1 65,624 41,561 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 20,000 3.476 20,000 3,476 Overtime 2,137 163 2,137 163 Clothing Allowance - 1,680 - 1,715 [Total Parks Maintenance 8.6 a $ 600,646 $ 276,889 8 612,113 $ 291,330 139 67 City of Tukwila, Washington Supplies include repair and maintenance supplies and various park supplies. Services include professional services, security, rental, utilities, repair & maintenance, among others. Parks & Recreation - Fetlrs Maintenance 68 140 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000-15-576,800.31.00 Supplies - Office & Operating all stations $ 2,679 $ 3,502 $ 2,054 $ - $ 3,500 3,500 000.15.576.800.31,01 Supplies - Repairs & maintenance 39.555 42,554 52,381 32,000 40,000 40,000 000.15,576.800.31.11 Supplies -Trees, plants, flowers, - 1,927 3,353 1,000 4,000 4,000 000,15.576.800.31.17 Supplies - Playground equipment parts 5,793 38 Sol 500 6,300 6,300 000-15.576.800,31.18 Supplies - Park signage 957 - 3,468 3,468 - - 000.15.576.800.31.90 Supplies - Central supplies - - - - - - 000.15.576,800.35.00 Supplies - Small tools, equipment 6,037 3,072 1,315 1 1,500 7,500 5,000 Total Supplies 55,021 51,093 63,072 38,468 61,300 58,800 000.15,576.800,41.00 Prof S%cs -Other 5,174 14,942 38,404 30,000 30,000 30.000 000. 15,576.800.41,02 Prof Sics - Fort Dent restroom, cleaning 6,750 9,057 •8,800 7,000 9,000 9,000 000,15.576.800.41.03 Prof Svcs - Contracted park security 19,500 22,200 20,100 18,000 22,200 22,200 services 000,15.576.800.42.00 Communication - - 783 - - - 000A5.576,800.43.00 Trawl - Parking, mileage 225 208 319 - 225 225 000.15,576.800,45= Rental - Portable toilet and equipment 11,015 7,922 12,343 10,000 11,000 11,000 000,15.576.800.47= Public Utility - City Light, Puget Sound 160,616 3,645 99,209 168,300 4,050 4,275 Energy, park irrigation 000,15.576.800.47.01 Public Utility - 83,085 108,240 108,240 - - 000.1&576.800.47,21 Public Utility - Electricity - 12,227 4,344 - 13,500 14,200 000.15,576.800.47.22 Public Utility - Gas 476 249 - 560 Soo 000.15.576.800.47.25 Public Utility - WaterlSewer 132,875 42,342 30,000 142,000 149,150 000.15,576,800.47.26 Public Utility - Surface Water 108,271 61,636 - 129,500 133,500 000,15,576,800.47.28 Public Utility - Solid Waste 714 1,000 1,000 000,15,576,800,45.94 Rental - Equipment replacement fund 30,455 48,793 42,686 48,793 15,582 15,582 000,15.576.800,45.95 Rental - Equipment rental 0 & M 60,785 66,825 68,442 615,442 75,410 76,624 000A5.576.800.48.00 R&M - Parking lot cleaning, electrical 14,703 21,036 18,653 15,000 18,000 20,500 repairs, park and trail repairs 000.15.576.800.48,01 R&M - Hazardous tree removal and 4,982 - 3,000 3,000 5,000 5,000 trimming 000.15,576.800.48.02 R&M - Parking lot sweeping, trees maint, - 0 18,000 18,000 leaf remote!, light repairs, restrm repairs 000.15.576,800.49.00 Misc - Memberships, professional 2,296 7,096 3,597 4,000 4,000 4,000 developmentltralniE!2, uniform cleaning I I I ITotal Services 1 399,584 456,2881 651,1471 529,775 481,027 496,856 ITotal Supplies, ServIcesand Other 1 $ 454,605 $ 507,381 1 $ 614,218 1 $ 568,243 $ 542,327 $ 655,656 68 140 OCTOBER 24, 2016 CC) 2017-2018 BIENNIAr BUDGET Parks & Recreation Department Budget - Increases The Parks & Recreation Budget expenditure request is a 10.83% or $469,277 increase from fiscal year 2016 to 2017. $173,377 Expanded capacity based on community ma A demand. $95,900 • Preschool expansion $35,000 • PICH grant $25,000 • Ailey Camp $35,900 $ 100,000 Transfer from Human Services Budget $ 100,000 One -time expenditure to replace aging system that will no longer be supported $ 469,277 N New Sub - Divisions 2015 -2016 Budget 2017 -2018 Budget Administration Administration Recreation Recreation Administration Preschool Programs Youth Programs Teen Programs Youth Wellness & Enrichment Adult Wellness & Enrichment Senior Adult Programs Community Events & Volunteers Community Events & Volunteers Rental & Business Operations Planning & Business Operations Rental Operations Parks Maintenance Parks Maintenance mni-VM--mtvWc ,--,-_' .--------- "Lyman -t- -..-,-, ,=,,---- ---;-------- .------, RECREATION CITY OF TUKWILA BUDGET SUMMARY Recreation Summary PRELIMINARY Recreation ACTUAL YTD AS OF JUNE 30, 2016 9'22(2016 16:17 SUMS:MY OF EXPENDITURES ACTUAL PROJECTED BUDGET $ CHANGE % CHANGE 2014 2015 2016 2016 2017 2018 20162017 20172018 2011421117 2017/2018 11 Salaries 1217,853 707,067 750,919 713.626 787,809 803,565 74.183 15,756 120 , 01 R, 12 Extra Labor 347,792 437,562 397,098 323,958 464,023 455,319 140,065 (8,704) 488 (2)% 13 Overtime '0.494 4,477 4,458 600 2,322 2,322 1,722 - 287% 0% 15 Holiday Pay - - - - - - - - 21 RCA 104,333 37.325 91530 69.130 96,531 97.054 27,401 523 40° IF:, 22 Person-,80882 - - - - - - - - - - 23 Pension-PERSIPSERS 103596 84,574 95,241 79.636 94.585 96,477 14,949 1,892 19% 27 24 Industrial Insurance 50,189 66.843 51,089 37.885 71.15' 72.840 33.265 1,709 88% 257 25 Medical & Dental 220273 156,498 180,025 181.858 193.200 208,708 11.342 15,507 6% 8% 26 Unemplytymenl (9) 1568) 2 - - - - - - 28 Uniformletothing - - - - - - - - - Total Salaries and Benefits 1,854,621 1,543,479 1,570,359 1,406,694 1,709.622 1,736,305 302,928 26,683 22% 257 31 Supplies 109,219 88281 88,037 85,058 102,969 96,550 17,911 (6,419) 220 -, 32 Fuel 33 Water Purchased far re_sale - - - - - - - - - - 34 Items Purchased for resale 32,850 9,757 13,454 14,428 - - (14,428) - - - 35 Small Tools - - - - 11,000 11220 11,003 - - Gat 41 Profeasionial Services 115,980 142,470 150.075 147.978 197.580 188,400 49,602 (9,180) 3457 (5)57 42 Commurkation 10,076 3,271 3,187 2,300 3.350 3,350 1,050 - 46% 0% 43 Travel 3289 3,299 6,575 4.210 4.500 4,500 290 - 757 Gat 44 Advertising 14,415 ''.438 19,045 19.752 15,300 15,300 (4,450) - 123,157 257 45 Rentals and Leases 42,172 4.587 1 0,094 11.352 6.980 6,980 (4,370) - (391810 257 46 Insurance - - - - - - - - - - 47 Pubilp Utilities - - - - - - - - - - 48 Repairs and Maatenance 20,029 - - - 7.200 7,200 72010 - - 2% 49 Miscellaneous 69,272 73292 52 520 67.548 72,150 72,150 4,602 - 781, 257 51 Intet-Govern:mental 53 Excise Tam 64 Mactanery & Equipment - - - - - - - - - - 00 Transfers Out - - - - - - - - - - Total Operating Expenditures 417,302 336,195 342,976 352,622 421,029 405,430 68,407 (15,599) 19% (4)% Total Expenditures 2,271,922 1,879,674 1,913,335 1,759,316 2,130,651 2,141,735 371,335 11,084 21% 157 Rental & Business Operations Summary RECREATION CITY OF TUKWILA BUDGET SUMMARY PREIJM1NARY Facilities and Operations ACTUAL YTD AS OF JUNE 30, 2016 9/22'2016 16:16 SUMMIT OF EXPEf4DITURE9 ACTUAL PROJECTED BUDGET $ CHANGE % CHANGE 2014 2015 2016 2016 2017 2018 2016120/7 2017/2018 2*16/2017 201712018 11 Salaries - 357,179 348.412 371,160 364,653 371,947 (6,507) 7.293 (21% 239 12 Extra Labor - - 34,664 34,083 61,620 61.620 27,537 - 81% 0% 13 fneertime - 4,586 4,692 1.393 1.393 1,393 - - 0% 15 Holiday Pay - - - - - - - - 21 FICA - 27,302 26,604 29,749 32,436 32,989 2,687 552 iiinu 2% 22 Pension-LEOFF 2 - - - - - - - - - - 23 Pension- PERS(PSERS - 36,580 43,605 40,602 43,783 44.658 3,181 676 8% 2% 24 Industrial Insurance - 5,591 9,658 8.608 12,484 13,165 3,876 681 45% 5% 25 Me-dical & Dental - 81,857 86,247 88,355 94,892 102.533 6,537 7,641 7% 8% 26 Unemployment - - - - - - - - - 28 UnitorntOothing - - - - 230 235 230 5 . 2% Total Salaries and Benefits „, 513,096 556,101 572,557 511,492 628,539 38,935 17,047 7% 3% 31 Supplies - 38,567 25,572 14,482 17.100 17,100 2,618 - 18% 0% 32 Fuel - - - - - - - - 313 Water Purchased for resale - - - - - - - - - - 34 Items Purchased tor resale - 21.924 - - 22,000 22.000 22.000 - - 0% 35 Small Tools - - - - - - - 41 Professional Services - - 1,636 8,950 8,400 8.400 (550) - (6)% 0-% 42 Communation - 2,928 9,755 8,580 8,800 8,800 220 - 3% 0% 43 Travel - 1,056 1,324 1,740 1,725 1,725 (15) - (1)% 0% 44 Advert(sing - 6.108 6,827 7.250 7,200 7,200 (50) - (1)% 0% 45 Rentals and Leases - 41,93-8 47,498 50,058 41,610 42,280 (8,448) 670 (17)% 2% 46 Insurance - - - - - - - - - 47 Public Unites - - - - - - - - - - 4-8 Repats and Matitenance - 15,509 16,291 .2 26,450 21,200 21,200 (5,250) - (20)% 0% 49 Miscellane-ous - 25,133 31,615 24,980 33,000 33,0130 8.020 - 32% 0% 51 inter-Gwernmenial - - - - _ - 50 Excise Tax - - - - - - - - - - 64 Machinery & Equipment - - - - - - - - - - 00 Transfers Out - - - - - - - - - - Total Operating Expenditures - 153,165 140,518 142,490 161,035 161,705 18,545 570 13% 0% Total Expenditures . 666,260 696,619 715,047 772,527 790,244 57,480 17,717 8% 2017 -2018 Priorities • See You in the Park • Municipal Arts Plan • Healthy Tukwila • Green Tukwila • Program Registration • TCC Rentals • Community Special Events • Spirit of Giving • Volunteer Work Parties • Before & After School • Ailey Camp • Park Watch • Sports leagues • Summer School - Rec Time • Teens for Tukwila • Summer Camps • Sports Camps • Senior Trips • Senior Activities • Pre School Dpercitional C iervic 2015-2016 Operational Over fiew *2017-2018 update following budget adoption tiiiiratIn PARKS & RECREATION DEPARTMENT Thank You! w Community Affairs and Parks Committee Minutes ........................................ ............................... ........................October 10, 2016 D. Contract: Building Inspection Services Staff is seeking Council approval of a contract with 41-eaf, Inc. in an amount not to exceed $200,000.00 for the continued provision of building inspection services through December 31, 2018. The Building Division has continued to have trouble recruiting qualified inspectors and this contract will allow the City to maintain a 24 -hour inspection turnaround time. There are many highly technical commercial projects underway such as Tukwila Village, School District Projects, and Washington Place. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. E. Contract: Structural Plan Review Services Staff is seeking Council approval of a contract with Reid Middleton, Inc. in an amount not to exceed $200,000.00 for the continued provision of structural plan review services through December 32, 2018. Revenues from permit fees offset the cost of the contracted review services. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. F. Proposed 2017 -2018 Biennial Budget Pursuant to the process requested by Council earlier this year, sections of the proposed 2017- 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 2017 -2018 budgets for the following departments and funds: Parks and Recreation Department The Parks and Recreation Department Budget proposes an increase of 10.83% for 2017, primarily due to transfers from other departments, revenue - backed programs and previously approved program changes. The proposal also includes a.25 FTE and $100,000 for replacement of the existing recreation management software that has become obsolete. Urban Renewal (302 Fund) Fund 302 was previously known as the "Facilities Replacement Fund" but is being renamed to Urban Renewal to accurately reflect its use for tracking significant property transactions such as Tukwila Village and the TIB motel redevelopment. General Governmental Improvement Fund (303 Fund) Fund 303 is used for improvements, additions, or other miscellaneous minor capital projects. No specific projects are currently planned and there are no proposed changes. Fire Improvement Fund (304 Fund) The fund provides fire department capital improvements and apparatus through Fire Impact Fees. It does not include the mitigation fees from the Tukwila South agreement, which are included in the new Public Safety Plan fund. Chair Quinn asked for a list showing revenues and expenditures from fire impact fees. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. i' • :1 COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initials Meetin ,g Date Prepared by Ma , W C review O�VKI 10/24/16 VC W/1C E] Ordinance At g Dale F-1 Bid,,l),vard Ali g ]date ❑ Public Hearin ,g Alt ,g Di, ❑ Other Altg Dale SPONSOR ❑ Counnil ❑ Mayor E].I-IR ❑ DCD N,Flinaw [:] Fire ❑ T ❑ P&E E] Police ❑ PWI SPONSOR'S Council is being asked to review the Urban Renewal Fund 2017-2018 proposed budget. If SUMMARY no changes are requested, Council consensus will be requested to move the Urban Renewal fund 2017-2018 proposed budget forward to the final budget package for approval in November. Rt,'IvIEwj;i) i3y [—] cow mtg. CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/10/16 COMMITME CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance COmm"I"') "I For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE Exi)i,"Nl)l't'Ulzj,'REQUIIZI l) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source; Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 ITEM INFORMATION 3.C. (3) I H STAFF SPONSOR: VICKY CARLSEN I ORIGINAL AGENDA DxIT": 10/24/16 AGENDA I,i,j ?m TITI,I Review Urban Renewal Fund 2017-2018 Proposed Budget CXFEGORY N Discussion All Date 10124116 El Motion Ai g Dale ❑ Resolution At g Date E] Ordinance At g Dale F-1 Bid,,l),vard Ali g ]date ❑ Public Hearin ,g Alt ,g Di, ❑ Other Altg Dale SPONSOR ❑ Counnil ❑ Mayor E].I-IR ❑ DCD N,Flinaw [:] Fire ❑ T ❑ P&E E] Police ❑ PWI SPONSOR'S Council is being asked to review the Urban Renewal Fund 2017-2018 proposed budget. If SUMMARY no changes are requested, Council consensus will be requested to move the Urban Renewal fund 2017-2018 proposed budget forward to the final budget package for approval in November. Rt,'IvIEwj;i) i3y [—] cow mtg. CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/10/16 COMMITME CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance COmm"I"') "I For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE Exi)i,"Nl)l't'Ulzj,'REQUIIZI l) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source; Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/5/16 Urban Renewal Fund 2017 - 2018 Proposed Budget Minutes from the Community Affairs and Parks Committee meeting 10/10/16 H m City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Derek Speck, Economic Development Administrator DATE: October 5, 2016 SUBJECT: Fund 302 Proposed Budget for 2017-2018 ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees are reviewing budget sections prior to review by the full Council. This memo provides a description of the proposed budget for Fund 302. BACKGROUND Until this year, the 302 Fund was called the "Facilities Fund" or "Facilities Replacement Fund" and it included expenditures related to general government building replacement and major enhancements. In the past years, the main expenditures in the 302 Fund were for development of a facilities plan, Tukwila Village, and the purchase and demolition of the motels on Tukwila International Boulevard. Due to the Public Safety Plan, the City has now created Fund 306 as the City Facilities fund to account for costs associated with major reconstruction of City facilities including the Public Works shops. Accordingly, Fund 302 has been renamed "Urban Renewal" and will continue to be used for tracking significant property transactions such as Tukwila Village, the motels, the Longacres Parcel, or other properties if they arise. DISCUSSION Tukwila Village: The proposed budget for Tukwila Village estimates $46,000 of expenditures through 2018 and revenues from selling the property of $3,483,000 in 2017 and $2,061,000 in 2018. The land sale revenue estimates for phases 1, 2 and 3 are based on the formula in the Disposition and Development Agreement. Land sale revenue from the Gregor House and Newporter site are based on a conservative estimates of $250,000 and $775,000, respectively. TIB Redevelopment (Motels): The proposed budget for the TIB Redevelopment (Motels) project estimates $50,000 of expenditures through 2018 and revenue of $2,250,000 from selling the property in 2018. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, staff request Council consensus to move this Fund budget forward to the final budget package in November. ATTACHMENTS Proposed Fund 302 budget for 2017-2018 Proposed Capital Improvement Plan budget for Tukwila Village (#90030222) Proposed Capital Improvement Plan budget for TIB Redevelopment/Motels (#91330201) W DEPARTMENT: FUND: Urban Renewal FUND NUMBER: 302 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The Urban Renewal fund has been established to provide future funding needs to encourage redevelopment in specific areas throughout the City. 2015-2016 Accomplishments Sold property to the King County Library System for the new Tukwila library. Sold parcels C and E to Tukwila Village developer and construction began. Executed site use agreement with Tukwila Village developer. Completed purchase of four motels and smoke shop for the TIB redevelopment project. 2017-2018 Outcome Goals Complete Tukwila Village. Determine future use for the TIB redevelopment site (motels). Determine future use for the former Newporter Motel property. 2017-2018 Indicators of Success Complete construction of phase I and 11 of Tukwila Village. Council decision on development of the redevelopment project. Council decision on development of the Newporter Motel site. LIE Revenue and Expenditure Summary Urban Renewal 10IMi 2014 2015 2016 2016 2017 2018 2016 -17 2017 -18 Actual Actual Projected Budget Budget Budget %Change %Change Operating Rew nue Miscellaneous Re\enue Inwstment Earnings $ 1,216 $ 868 $ 5,198 $ 3,602 $ 3,600 $ 3,600 -0.06% 0.00% Total Miscellaneous Re\enue 1,216 868 5,198 3,602 3,600 3,600 -0.06% 0.00% Total Operating Re\,enue 1,216 868 5,198 3,602 3,600 3,600 -0.06% 0.00% Capital Project Re\enue Sale of Tukwila Village /KC Library - 500,000 - - - - 0.00% 0.00% Sale of Tukwila Village /Phase 1 - 4,325,000 2,230,000 - 48.44% 0.00% Sale of Tukwila Village /Phase 2 - 1,003,000 0.00% 0.00% Sale of Tukwila Village /Phase 3 - - 1,286,000 0.00% 0.00% Sale of Longacres 1,600,000 - - 0.00% 0.00% Sale of Gregor House - 250,000 - 0.00% 0.00% Sale of Newporter - 775,000 0.00% 0.00% Sale of Motels 2,250,000 0.00% 0.00% Gain/Loss on Irnest of Cap. Asset - - 0.00% 0.00% Interfund Loan 1,900,000 - 0.00% 0.00% Bond/Line of Credit 3,850,000 2,250,000 - 0.00% 0.00% Total Capital Project Re\enue 5,750,000 2,750,000 - _ 5,925,000 3,483,000 4,311,000 - 41.22% 23.77% Transfers In - - - - - - 0.00% 0.00% Total Revenue 5,751,216 2,750,868 5,198 5,928,602 3,486,600 4,314,600 - 41.19% 23.75% Capital Projects Tukwila Village 15,571 14,538 25,907 75,000 35,000 11,000 - 53.33% - 68.57% City Facilities 138,024 14,534 117,295 2,250,000 - - 0.00% 0.00% TIB Rededelo ment 3,663,770 1,968,703 680,835 15,000 25,000 25,000 66.67% 0.00% Total Capital Projects 3,817,365 1,997,775 824,037 2,340,000 60,000 36,000 - 97.44% - 40.00% Interfund Load Repayment 1,900,000 - - - - - 0.00% 0.00% Transfer to General Fund 1,000,000 500,000 - 2,075,000 1,800,000 6,050,000 - 13.25% 236.11% Total Expenses 6,717,365 2,497,775 824,037 4,415,000 1,860,000 6,086,000 - 57.87% 227.20% Beginning Fund Balance 1,902,602 936,453 11189,546 1,873,602 370,706 1,997,306 - 80.21% 438.78% Change in Fund Balance (966,149) 253,093 (818,839) 1,513,602 1,626,600 (1,771,400) 7.47% - 208.90% Ending Fund Balance $ 936,453 $ 1,189,546 $ 370,706 $ 3,387,204 $ 1,997,306 $ 225,906 - 41.03% - 88.69% 10IMi Expenditure Detail - Supplies, Services and Other Services include costs associated with the Public Safety Plan, consulting, and engineering. Capital includes the purchase of property and costs associated with urban renewal projects. Urban Renewal i • 2014 2015 2016 2016 2017 2018 Account Number Actual Actual Projected Budget Budget Budget 302.98.518.200.31.00 Supplies - Office & Operating $ 2,833 $ 436 $ $ $ $ 302.98.518.200.31.01 Supplies - Office & Operating 170 - 302.98.559.300.31.00 Supplies - Office & Operating - 3,925 302.98.594.180.31.00 Supplies - Office & Operating - - 118 Total Supplies 3,003 4,361 118 302.98.518.200.41.00 Prof Secs - Feasibility study 155,689 116,249 - 302.98.518.200.43.00 Travel - Mileage, parking 11 - 302.9&518.200A4.00 Advertising - Bid ads 20 302.98.518.200.45.00 Rental - Services 10,832 302.98.518.200.47.00 Public Utilities - Tukwila Village 11,274 302.98.518.200.48.00 R &M - Tukwila Village 1,533 - - 302.98.518.200.49.00 Misc - Tukwila Village 985 3,222 (250) 302.98.559.300.41.00 Prof Svcs - Consulting, engineering - 200,621 - 302.98.559.300.44.00 Advertising - Bid ads 681 302.98.559.300.45.00 Rental - TIB redevelopment 7,583 302.98.559.300.47.00 Public Utilities - TIB redevelopment 2,155 302.98.559.300.47.21 Public Utilities - TIB redevelopment 3,437 302.98.559.300.47.22 Public Utilities - TIB redevelopment 436 302.98.559.300.47.25 Public Utilities - 11B redevelopment 6,471 302.98.559.300.47.26 Public Utilities -11B redevelopment 9,230 302.98.559.300.47.28 Public Utilities - TIB redevelopment 145 302.98.559.300.49.00 Misc - 11B redevelopment 4,890 - - - - 302.98.594.180.41.00 Prof Svcs - Consulting, engineering - 246,813 5,000 25,000 25,000 302.98.594.180.45.00 Rental - Rental of equipment 1,530 - - 302.98.594.180.47.00 Public Utilities - Motels 69 8,500 302.98.594.180.47.21 Electricity - Motels 105 - 302.98.594.180.48.00 R &M - Motels - 1,500 302.98.594. 180.49.00 Misc - Recording fees 692 - 302.98.594.190.47.22 Utilities - Gas 177 302.98.594.190.47.25 Utilities - Water /sewer 545 302.98.594.190.47.26 Utilities - Surface water - - 6,067 Total Services 180,344 355,121 255,748 15,000 25,000 25,000 302.98.594.180.61.00 Capital - Land 1,369,500 - - - 35,000 11,000 302.98.594.590.61.00 Capital - Land - 620,500 - - 302.98.594.180.62.00 Capital - Buildings & Structures 2,200,500 - - 302.00.594.180.62.00 Capital - Buildings & Structures - - 75,000 302.98.594.190.65.00 Capital - Construction projects - 491,789 - 302.98.594.590.62.00 Capital - Buildings & Structures - 1,011,298 - - - - Total Other 3,570,000 1,631,798 491,789 75,000 35,000 11,000 Total Supplies, Services and Other $ 3,753,347 $1,991,280 $ 747,655 $ 90,000 $ 60,000 $ 36,000 i • City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017-2022 URBAN RENEWAL 302 Fund CIP "Other After Six Page* PROJECT TITLE 2017 2018 2019 2020 2021 2022 TOTAL Souroes Years 46 Tukwila Village 35 11 0 0 0 0 46 5,544 0 47 TI Redevelopment (Motels) 25 25 0 0 0 0 50 2,250 0 Grand Total 60 36 0 0 0 0 96 7,794 0 ** Denotes other funding sources, grants, or mitigation. Changes from 2015 to 2017 CIP: Changed 302 Fund from Facilities to Urban Renewal 2017 - 2022 Capital Improvement Program 45 1 1 912WO16 i CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Tukwila Village Project No. 90030222 DESCRIPTION: The City owns 5.76 acres of property at Tukwila International Boulevard and South 144th Street that is intended for a mixed -use development including a library, plaza, police neighborhood resource center, and other amenities. JUSTIFICATION: The new development will help revitalize the neighborhood. STATUS: In 2012, the City signed a Disposition and Development Agreement with Tukwila Village Development Associates. Construction began in 2014 and will be completed in phases with the final phase in 2018. MAINT. IMPACT: COMMENT: Land sales reflect the Library in 2015, Phase 1, Phase 2 and the Gregor House in 2017, with Phase 3 and the Newporter site in 2018. FINANCIAL Through Estimated tin $000's► 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Engineering 1,706 5 1,711 Land (RM) 7,580 45 35 11 7,671 Construction 230 0 230 TOTAL EXPENSES 9,516 50 35 11 1 0 0 0 0 0 9,612 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Land Sale 500 3,483 2,061 6,044 Bonds 5,550 5,550 City Oper. Revenue 3,466 50 (3,448) (2,050) 0 0 0 0 0 (1,982) TOTAL SOURCES 1 9,516 1 50 1 351 11 01 01 01 01 01 9,612 2017 - 2022 Capital Improvement Program 46 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: TIB Redevelopment (Motels) Project No. 91330201 DESCRIPTION: Tukwila International Blvd (TIB) Redevelopment Project is for the acquisition and disposition of properties within and adjacent to the City's Urban Renewal Area. JUSTIFICATION: Improve the neighborhood's safety by eliminating the high amounts of crime associated with the motel properties. Traveler's Choice Motel, Boulevard Motel, Great Bear Motel and the Spruce Motel. STATUS: City has completed the purchase and demolition of the four motels and smoke shop. MAINT. IMPACT: Upkeep of property until development. COMMENT: Debt service costs are not shown (see Attachment A). FINANCIAL Through Estimated fin UnWal ME 2019 2017 2018 WHO 2n211 2n21 2022 RFYONn TnTAI EXPENSES Engineering 353 105 25 25 508 Land (RIV4) 5,205 5,205 Const. Mgmt. 2 100 102 Construction 710 710 TOTAL EXPENSES 5,560 1 916 25 261 0 0 01 0 0 6,526 FUND SOURCES Awarded Grant 0 Land Sale 2,250 2,250 Bonds 6,100 6,100 City Oper. Revenue (540) 915 25 (2,225) 0 0 0 0 0 (1,825) TOTAL SOURCES 5,5601 915 1 251 25 01 01 01 01 01 5,525 2017 - 2022 Capital Improvement Program 47 ti$ Community Affairs and Parks Committee Minutes ........................................ ............................... ........................October 10, 2016 D. Contract: Building Inspection Services Staff is seeking Council approval of a contract with 41-eaf, Inc. in an amount not to exceed $200,000.00 for the continued provision of building inspection services through December 31, 2018. The Building Division has continued to have trouble recruiting qualified inspectors and this contract will allow the City to maintain a 24 -hour inspection turnaround time. There are many highly technical commercial projects underway such as Tukwila Village, School District Projects, and Washington Place. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. E. Contract: Structural Plan Review Services Staff is seeking Council approval of a contract with Reid Middleton, Inc. in an amount not to exceed $200,000.00 for the continued provision of structural plan review services through December 32, 2018. Revenues from permit fees offset the cost of the contracted review services. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. F. Proposed 2017 -2018 Biennial Budget Pursuant to the process requested by Council earlier this year, sections of the proposed 2017- 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 2017 -2018 budgets for the following departments and funds: Parks and Recreation Department The Parks and Recreation Department Budget proposes an increase of 10.83% for 2017, primarily due to transfers from other departments, revenue - backed programs and previously approved program changes. The proposal also includes a.25 FTE and $100,000 for replacement of the existing recreation management software that has become obsolete. Urban Renewal (302 Fund) Fund 302 was previously known as the "Facilities Replacement Fund" but is being renamed to Urban Renewal to accurately reflect its use for tracking significant property transactions such as Tukwila Village and the TIB motel redevelopment. General Governmental Improvement Fund (303 Fund) Fund 303 is used for improvements, additions, or other miscellaneous minor capital projects. No specific projects are currently planned and there are no proposed changes. Fire Improvement Fund (304 Fund) The fund provides fire department capital improvements and apparatus through Fire Impact Fees. It does not include the mitigation fees from the Tukwila South agreement, which are included in the new Public Safety Plan fund. Chair Quinn asked for a list showing revenues and expenditures from fire impact fees. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. 91 92 COUNCIL AGENDA SYNOPSIS ---------------------------------- 1"iti'l, Meefiq Date Prepared by Mayor's review Council review 10/24/16 VC I ITEM NO. 3.C. (4) 93 ISTAFF SPONSOR: VICKY CARLSEN 10/24/16 A(,, tsNl im I, i,j,,,m Ti'n,i? Review General Government Improvement Fund 2017-2018 Proposed Budget CATT?GORY M Dismssion Aftg Date 10124116 ❑ Motion Aftg Date ❑ Resolution Mi ,g Dale ❑ Ordinance Al g Dale ❑ B&Axard Dale M1 g EI .Public l-learin ,g M1g Date [:1 Other Mtg Dale SPONSOR ❑ Council ❑ Mayor 0.1JR ❑ DCD ❑ Finance EJ.Fire ❑ TS ❑ P&R ❑ Police ❑ PWI SPONSOR'S Council is being asked to review the General Government Improvement Fund 2017-2018 SUMMARY proposed budget. If no changes are requested, Council consensus will be requested to move the General Government Improvement fund 2017-2018 proposed budget forward to the final budget package for approval in November. RLN, iL "wj :D i3y ❑ cow mtg. M CA&P Cmte E]F&S Cmte F-1 Transportation Cmte ❑ utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 10/10/16 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Finance COmm"I-f E", For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE ExPi,'INDITURF Ri-,1'(2uiRj,'.D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/5/16 General Government Improvement Fund 2017 - 2018 Proposed Budget Minutes from the Community Affairs and Parks Committee meeting 10/10/16 93 City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: October 5, 2016 SUBJECT: General Government Improvement Fund 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The General Government Improvement fund section of the budget is ready for review by the Community Affairs and Parks Committee. BACKGROUND The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects that benefit multiple departments or functions are given priority. DISCUSSION The proposed budget for the General Government Improvement fund are as follows: • A transfer in of $200 thousand each year is budgeted. This is consistent with the past several years. • No specific projects are planned for this fund; expenditures would be costs to complete any projects started but not finished in 2016 and repairs or improvements deemed necessary during the biennium. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft General Government Improvement fund 2017-2018 Proposed Budget Draft CIP 95 l -J W. DEPARTMENT: N/A FUND: General Government Improvement FUND NUMBER: 303 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects which benefit multiple departments or functions will be given priority. 2015-2016 Accomplishments ♦ Remodeled Fire Station #51 Emergency Operations. ♦ Installed as-built drawers and carpet at PW Engineering. ♦ Installed fire engine exhaust ducting at Fire Station #51 and Fire Station #54. ♦ Replaced water service line at 6300 building. 2017-2018 Outcome Goals ♦ Improve conditions of existing facilities. WA Revenue and Expenditure Summary General Government Improvements 2014 2015 2016 2016 2017 2018 2016 -17 2017 -18 Actual Actual Projected Budget Budget Budget %Change %Change Operating Revenue Miscellaneous Revenue Investment Earnings $ 421 $ 502 $ 834 $ 500 $ 500 $ 500 0.00% 0.00% Total Miscellaneous Revenue 421 502 834 500 500 500 0.00% 0.00% Total Operating Revenue 421 502 834 500 500 500 0.00% 0.00% Transfers In 200,000 200,000 200,000 200,000 200,000 200,000 0.00% 0.00% Total Revenue 200,421 200,502 200,834 200,500 200,500 200,500 0.00% 0.00% Operating Expenses Salaries & Wages 32,957 47,753 18,298 101,487 105,085 107,187 3.55% 2.00% Personnel Benefits 10,986 15,917 6,100 29,153 35,709 37,406 22.49% 4.75% Total Operating Expenses 43,943 63,670 24,398 130,640 140,794 144,593 7.77% 2.70% Projects City Hall Campus Wayfinding 21,193 - - - - - 0.00% 0.00% Fire Marshall Office Remodel 114,795 52,666 0.00% 0.00% 6300 Conf. Room #5 Remodel 16,745 0.00% 0.00% 6300 Police Recarpet 33,077 44 - 0.00% 0.00% PW As -Built Drawers - 21,467 178 0.00% 0.00% Fire Station #51 Exhaust Ducting 39,361 - 0.00% 0.00% Council Chambers Amplifiers 21,058 - 0.00% 0.00% Fire Station #51 EOC Remodel 5,342 3,902 0.00% 0.00% Police Vehicle Evidence Storage - 39,566 0.00% 0.00% 6300 Water Service Replace. 45,375 0.00% 0.00% City Hall Siding /Roof Repairs 30,000 0.00% 0.00% TCC Siding /Roof Repairs 80,000 0.00% 0.00% City Hall Card Access /ADA 10,000 0.00% 0.00% TCC Concrete Repairs 25,000 - - - 0.00% 0.00% Misc projects 8,289 13,995 5,100 200,000 150,000 150,000 - 25.00% 0.00% Total Projects 194,099 153,933 239,121 200,000 150,000 150,000 - 25.00% 0.00% Total Expenses 238,042 217,603 263,519 330,640 290,794 294,593 - 12.05% 1.31% Beginning Fund Balance 451,755 414,133 397,033 379,950 334,348 244,054 - 12.00% - 27.01% Change in Fund Balance (37,622) (17,101) (62,685) (130,140) (90,294) (94,093) - 30.62% 4.21% Ending Fund Balance $ 414,133 $ 397,033 $ 334,348 $ 249,810 $ 244,054 $ 149,962 - 2.30% - 38.55% Expenditure Detail -Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. General Government Improvements Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Project Manager 1 1 $ 105,085 $ 35,709 1 $ 107,187 $ 37,406 Department Total 1 1 $ 105,085 $ 35,709 1 $ 107,187 $ 37,406 Expenditure Detail - Supplies, Services and Other All budgeted expenditures in the 2017 -2018 biennium is anticipated to be capital project related. General Government lm rovements 2014 2015 2016 2016 2017 2018 Account Number Actual Actual Projected Budget Budget Budget 30198.518.200.31.00 Supplies - Office & Operating $ - $ 15,455 $ $ $ $ 30198.518.300.31.00 Small Tools - Repair related 9,394 - - 303.98.522.100.31.00 Supplies - Office & Operating - 357 - - - 303.98.594.110.31.00 Supplies - Office & Operating - 25 - - - 303.98.594.110.35.00 Supplies - Office & Operating - 20,925 - 303.98.594.180.31.00 Supplies - Office & Operating - - 249 - 303.98.594.210.31.00 Supplies - Office & Operating 32 163 - 303.98.594.240.31.00 Small Tools - Capital project related 16,327 2,222 - Total Supplies 25,753 39,148 249 - - - 303.98.518.200.41.00 Prof Svcs - Consulting, etc 16,839 2,499 - 303.98.518.200.48.00 R &M - PW drawer project - 3,513 303.98.518.300.41.00 Prof Svcs - Consulting, etc 22,201 1,750 303.98.518.300.48.00 R &M - Duwamish room modifications 1,874 - 303.98.522.100.48.00 R &M - EOC room modifications - 4,503 - 303.98.594.180A1.00 Prof Svcs - General services - - 17,000 20,000 20,000 20,000 303.98.594.180.48.00 R &M - Repair to various City facilities - - 43,467 - - - 303.98.594.210.41.00 Prof Svcs - Police storage costs - 240 - - - 303.98.594.240.41.00 Prof Svcs - Fire Marshall's office - 3,438 - - 303.98.594.240.48.00 R &M - Fire Marshall's office - 240 - - - - Total Services 40,914 16,183 60,467 20,000 20,000 20,000 303.97.594.180.64.00 Capital - Howard Hanson Dam (19,022) - - - - - 303.98.521.500.65.00 Capital - Police carpet 8,596 - - - - 303.98.594.180.65.00 Capital - Various minor construction - - 144,611 180,000 130,000 130,000 303.98.594.210.65.00 Capital - Police carpet 23,086 6,461 - - - - 303.98.594.220.65.00 Capital - Fire Station exhaust system - 39,125 - - - - 303.98.594.240.65.00 Capital - Fire Marshall's office 84,284 43,373 - - - - 303.98.594.240.65.00 96,943 88,960 144,611 180,000 130,000 130,000 Total Supplies, Services and Other $ 163,610 $144,291 $ 205,328 $ 200,000 $150,000 $150,000 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 -2022 GENERALIMPROVEMENTS 303 Fund CIP "Other After Six Page* PROJECT TITLE 2017 2018 2019 2020 2021 2022 TOTAL Sources Years 51 Facility Improvements 150 150 300 300 300 300 1,500 0 300 Grand Total 150 150 300 300 300 300 1,500 0 300 '" Denotes other funding sources, grants, or mitigation. Changes from 2015 to 2017 CIP: 2017 - 2022 Capita! Improvement Program 49 100 e : 9128/2016 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Facility Improvements Project No. Various DESCRIPTION: Yearly improvements and required maintenance to City facilities that are located throughout the City. JUSTIFICATION: Maintenance of existing facilities and required updating and improvements. STATUS: Ongoing. MAINT.IMPACT: None. COMMENT: Ongoing project, only one year actuals are shown in first column. FINANCIAL Through Estimated (in Innn'AI 2015 2016 2017 2016 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Engineering 95 20 20 20 50 50 50 50 50 405 Land (RN1) 0 Construction 123 180 130 130 250 250 250 250 250 1,813 TOTAL EXPENSES 218 200 150 150 300 300 300 300 300 2,218 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 218 200 150 150 300 300 300 300 300 2,218 TOTAL SOURCES 1 2181 2001 1501 1501 300 1 300 1 3001 3001 3001 2,218 1,2017 - 2022 Capital Improvement Program 51 101 102 Community Affairs and Parks Committee Minutes ........................................ ............................... ........................October 10, 2016 D. Contract: Building Inspection Services Staff is seeking Council approval of a contract with 41-eaf, Inc. in an amount not to exceed $200,000.00 for the continued provision of building inspection services through December 31, 2018. The Building Division has continued to have trouble recruiting qualified inspectors and this contract will allow the City to maintain a 24 -hour inspection turnaround time. There are many highly technical commercial projects underway such as Tukwila Village, School District Projects, and Washington Place. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. E. Contract: Structural Plan Review Services Staff is seeking Council approval of a contract with Reid Middleton, Inc. in an amount not to exceed $200,000.00 for the continued provision of structural plan review services through December 32, 2018. Revenues from permit fees offset the cost of the contracted review services. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. F. Proposed 2017 -2018 Biennial Budget Pursuant to the process requested by Council earlier this year, sections of the proposed 2017- 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 2017 -2018 budgets for the following departments and funds: Parks and Recreation Department The Parks and Recreation Department Budget proposes an increase of 10.83% for 2017, primarily due to transfers from other departments, revenue - backed programs and previously approved program changes. The proposal also includes a.25 FTE and $100,000 for replacement of the existing recreation management software that has become obsolete. Urban Renewal (302 Fund) Fund 302 was previously known as the "Facilities Replacement Fund" but is being renamed to Urban Renewal to accurately reflect its use for tracking significant property transactions such as Tukwila Village and the TIB motel redevelopment. General Governmental Improvement Fund (303 Fund) Fund 303 is used for improvements, additions, or other miscellaneous minor capital projects. No specific projects are currently planned and there are no proposed changes. Fire Improvement Fund (304 Fund) The fund provides fire department capital improvements and apparatus through Fire Impact Fees. It does not include the mitigation fees from the Tukwila South agreement, which are included in the new Public Safety Plan fund. Chair Quinn asked for a list showing revenues and expenditures from fire impact fees. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. 103 104 CO uNcm AGENDA SYNOPSIS Meeliq Date Prepared by MAWIS 13V' 021) Cw"a_1 review I 10/24/16 VC 3.C. (5) I 105 STAFF SPONSOR: VICKY CARLSEN 10/24/16 A(J i-�*,N DA ITEM TiTj,j Review Fire Improvement Fund 2017-2018 Proposed Budget CATEGORY Z Discussion All Date 10124116 F-1 Motion Mi g Date ❑ Resolution lt g Date ❑ Ordinance A/ g Dale ❑ BidAxard Alt g Dale [].Public Hearing Atg Dale ❑ Other At g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z.Finance O.Fire [:] TS OP&R ❑ Police [:] J1W1' SPONSOR'S Council is being asked to review the Fire Improvement Fund 2017-2018 proposed budget. SUMMARY If no changes are requested, Council consensus will be requested to move the Fire Improvement fund 2017-2018 proposed budget forward to the final budget package for approval in November. Rt,,vij::'IWFID BY ❑ COW Mtg. Z CA&P Cmte ❑ F&S Cmte F-1 Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 10/10/16 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Finance CommrI "'T"" For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE ExPFNDITURII�1' Rji'1(2uiRi,'1i) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/5/16 Fire Improvement Fund 2017 - 2018 Proposed Budget Minutes from the Community Affairs and Parks Committee meeting 10/10/16 105 I. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: October 5, 2016 SUBJECT: Fire Improvement Fund 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Fire Improvement fund section of the budget is ready for review by the Community Affairs and Parks Committee. BACKGROUND This program provides fire department capital improvements and apparatus specific to the fire department through impact fees at a 90%/10% split. DISCUSSION The proposed budget for the Fire Improvement fund are as follows: Fire impact fees are budgeted at $32 thousand for 2017 and $50 thousand for 2018. This does not include the mitigation fees from the Tukwila South agreement. These are recorded in a new fund (305) for the Public Safety Plan. Since the Public Safety Plan includes funding to reconstruct 3 fire stations and replace apparatus and equipment for the next 20 years, there are no budgeted expenditures in this fund for the upcoming biennium. The fund retains a healthy fund balance through the biennium. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Fire Improvement fund 2017-2018 Proposed Budget 107 1: DEPARTMENT: N/A FUND: Fire Improvement FUND NUMBER: 304 RESPONSIBLE MANAGER: Jay Wittwer POSITION: Fire Chief Description: The program provides fire department capital improvements and apparatus through Fire Impact Fees at a 90% / 10% split. Impact fees are transferred to Public Safety fund to pay for improvements specific to the fire department. Revenue and Expenditure Summary Fire Mt rovement Fund 109 Actual Projected Budget 2016 -17 2017 -18 2014 2015 2016 2016 2017 2018 % Change % Change Operating Revenue Miscellaneous Revenue Investment Earnings $ 416 $ 528 $ 643 $ 100 $ 100 $ 100 0.00% 0.00% Total Miscellaneous Revenue 416 528 643 100 100 100 0.00% 0.00% Capital Project Revenue Fire Impact Fees 66,862 46,406 93,554 50,000 32,000 50,000 - 36.00% 56.25% Total Revenue 67,278 46,934 94,197 50,100 32,100 50,100 - 35.93% 56.07% Total Expenditures - - - - - - 0.00% 0.00% Beginning Fund Balance 437,222 504,500 551,434 500,100 645,631 677,731 29.10% 4.97% Change in Fund Balance 67,278 46,934 94,197 50,100 32,100 50,100 - 35.93% 56.07% Ending Fund Balance $ 504,500 $ 551,434 $ 645,631 $ 550,200 $ 677,731 $ 727,831 23.18% 109 110 Community Affairs and Parks Committee Minutes ........................................ ............................... ........................October 10, 2016 D. Contract: Building Inspection Services Staff is seeking Council approval of a contract with 41-eaf, Inc. in an amount not to exceed $200,000.00 for the continued provision of building inspection services through December 31, 2018. The Building Division has continued to have trouble recruiting qualified inspectors and this contract will allow the City to maintain a 24 -hour inspection turnaround time. There are many highly technical commercial projects underway such as Tukwila Village, School District Projects, and Washington Place. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. E. Contract: Structural Plan Review Services Staff is seeking Council approval of a contract with Reid Middleton, Inc. in an amount not to exceed $200,000.00 for the continued provision of structural plan review services through December 32, 2018. Revenues from permit fees offset the cost of the contracted review services. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. F. Proposed 2017 -2018 Biennial Budget Pursuant to the process requested by Council earlier this year, sections of the proposed 2017- 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 2017 -2018 budgets for the following departments and funds: Parks and Recreation Department The Parks and Recreation Department Budget proposes an increase of 10.83% for 2017, primarily due to transfers from other departments, revenue - backed programs and previously approved program changes. The proposal also includes a.25 FTE and $100,000 for replacement of the existing recreation management software that has become obsolete. Urban Renewal (302 Fund) Fund 302 was previously known as the "Facilities Replacement Fund" but is being renamed to Urban Renewal to accurately reflect its use for tracking significant property transactions such as Tukwila Village and the TIB motel redevelopment. General Governmental Improvement Fund (303 Fund) Fund 303 is used for improvements, additions, or other miscellaneous minor capital projects. No specific projects are currently planned and there are no proposed changes. Fire Improvement Fund (304 Fund) The fund provides fire department capital improvements and apparatus through Fire Impact Fees. It does not include the mitigation fees from the Tukwila South agreement, which are included in the new Public Safety Plan fund. Chair Quinn asked for a list showing revenues and expenditures from fire impact fees. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. 111 112 Meeting Date Prepared by May r r rei)iew cil review 10/24/16 VC C' ITEM INFORMATION ITEM NO. 3.C. (6) 113 SPONSOR: VICKY CARLSEN 10/24/16 A(-,I,"N])A hI ?m Tri'j,I-,' Review Police Department 2017-2018 Proposed Budget C;\-1'jx"oRY Z Discmssion MIS Dale 10110116 ❑ Motion Jt g Dale ❑ Resolution M/ g Date e ❑Ordinance l�g Date ❑BidA)vard li g Date ❑ .Public .Fearing Mtg Date ❑ 011ger Vt g Dale SPONSOR ❑ Council [:]Mayor ❑ HIS ❑ DCD Z.Hnance D.Fire ❑ TS ❑ P&R ❑ Police E]PIF SPONSOR'S Council is being asked to review the Police Department 2017-2018 proposed budget. If no SUMMARY changes are requested, Council consensus will be requested to move the 2017-2018 proposed budget forward to the final budget package for approval in November. RE'vi i ;W 1) BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte [—] Utilities Cmte ❑ Arts Comm. F-j Parks Comm. F-1 Planning Comm. DATE: 10/4&10/18 COMMY17EE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Finance COMMIT"" " "I," For Information Only; Forward to Committee of Whole for discussion COST IMPACT / FUND SOURCE Exi,J1-'NI)I'rURI-;1 REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/11/16 Draft Police Department 2017 - 2018 Proposed Budget Minutes from the Finance anti Safety Committee meet lll',t-,�,10,1'4/1 6 113 114 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Mike Villa, Chief of Police DATE: October 11, 2016 SUBJECT: Police Department 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Police Department section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Police Department strives to be a premier, full-service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly training personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust. DISCUSSION The Police Department budget went to the Finance and Safety Committee on October 4 for review. It was determined that modifications were needed prior to going to the Council of the Whole. Those modifications included: • Removed $75,000 and $10,940 from Professional Standards 48.94 and 48.95 accounts. • Added above amounts to contracted overtime and Investigation division overtime including related benefits for FICA, Pension and Industrial Insurance. • Revised Professional Services 2016 projected by $25,000 for Monitoring of Prisoners. • Revised 2016 projected for overtime and salaries as needed based on the net changes above • Updated organizational chart • Allocated personnel to appropriate divisions as identified by the police department. • Moved Spillman maintenance of $58,000 to 48.00 within the Records Management division (230). The overall Police budget total did not change. The proposed 2017-2018 budget is coming back to the October 18 Finance and Safety committee for further review. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Police department 2017-2018 Proposed Budget 115 116 Police Department M Ackrin Assistant (1) Patrol I Sergeant (1 r Patrol Sergeant (1) Patroll (81 KQ (1) S:P=t, m Patrol (8) Patrol Sergeant (1.1 Patrol P) K�q (1) Resource Officer (1) Con-Anunity liaison Officer (2) 0 1�0 Isms EZM3= D,V Advc<nfe (1) N,I*r Crimes Sergeard (4) [=�M Detec#ve (1) ■ Training Officer (1) CJTC TAC Officer (1) Re 117 Admi, Asshdant (1 Tr.nTr- j Enforcement (Z) ReDords I T-60 (1) SupervLsor (1', Community Police Team Se , art 1 Community Police Team Officer (4) Resource Officer (1) Con-Anunity liaison Officer (2) 0 1�0 Isms EZM3= D,V Advc<nfe (1) N,I*r Crimes Sergeard (4) [=�M Detec#ve (1) ■ Training Officer (1) CJTC TAC Officer (1) Re 117 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description FUND NUMBER: 000 POSITION: Chief of Police The Police Department strives to be a premier, full-service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly training personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust. 2015-2016 Accomplishments ♦ Improved public safety. Implemented emphasis patrols in the Central Business District, Sound Transit Station and residential neighborhoods along with traffic emphasis. Strategic Goal 1. ♦ There were significant decreases in aggravated assaults, robberies and residential burglaries from 2014. ♦ Effectively managed police department resources. Strategic Goal 4. ♦ Supervisory and command staff focused on resourcing quality training to ensure officers are better prepared to provide quality service. All of our new hires were fully equipped and trained to perform their mission while the hiring of these officers ensured that officers remained present on the streets. ♦ Built a high performing organization. Strategic Goal 4. ♦ Focused on building a culture of values-based leadership where employees are engaged. Leadership and professional development training was provided for command and supervisory staff (The Leadership Challenge, LPO and other individual training). This ensured professionalism and efficiencies while increasing positive community engagements and presence. 2017-2018 Outcome Goals ♦ Improve public safety by strengthening community trust and legitimacy. Strategic Goal 5. ♦ Implement new technologies and social media to provide opportunities to better engage and educate our communities. Strategic Goal 1. ♦ Be a high performing organization by facilitating leadership training for all department employees. Strategic Goal 4. 2017-2018 Indicators of Success ♦ Improve public safety by building community trust and legitimacy. ♦ Work with faith-based organizations to foster additional non-enforcement engagements with our communities. ♦ Implemented a youth police academy within the high school to foster non-enforcement and educational engagements with our youth. ♦ Increased collaboration/communication with businesses and communities regarding targeted traffic enforcement and emphasis patrol goals within their communities. 118 * |DteO[81ioDl Of our policy [OaDU8] and other police related iOfO[Dl81k}D on the department vvghSit8. * People feel safe and trust the officers that police their community. � Implement new technologies and social media tO provide opportunities tD better engage and educate our communities. + [J9v8|8D8d policy and integrated social media (F@C8bOOk, Twitter, Snap Chat, YOUTVbO ... ) as part 0f our daily public engagement strategy. * Implemented on-line reporting within the structure Uf our new records management system. * The community feel that they are informed and has 8 positive image Of the police department. � Be R high performing O[gBOiz81iOO by facilitating leadership training for all department employees. * |[Dp[UVed int8FD8| CO[ODlUOiC81iOn. + Provided values-based leadership training for all employees. * Encouraged 8 healthy and engaged workforce. + |Dlp[OvB our current organizational structure to heS[ support our vision, DliSSiOD values and Si[81BgiC plan. Budget Change Discussion Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Salaries and related benefits of $56 thousand for the half -time IT specialist was removed for the Police department and transferred to the Technology Services department. Additionally, overtime was adjusted to reflect actual usage. Supplies. Various supply lines were increased to account for inflation and actual usage. Services. Several changes were made to this category. Liability insurance has been reallocated among Finance, Police, Fire, and Public Works based on employee count. This resulted in a $10 thousand decrease. Operating rentals were reduced $355 thousand. Other lines were adjusted for inflation. Intergovernmental. Dispatch and animal control contract costs were adjusted per contractual obligations. Capital: Capital costs were eliminated in 2017. The project to implement a new records management system was completed in 2016. Expenditure Summary Expenditures By Program Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Administration $ 1,775,848 $ 1,632,772 $ 2,461,080 $ 2,239,765 $ 1,914,634 $ 1,963,692 - 14.52% 2.56% Patrol 7,547,182 7,822,977 7,930,008 7,993,558 8,135,026 8,436,209 1.77% 3.70% Special Services 1,020,180 990,866 1,113,532 1,154,526 1,217,212 1,307,816 5.43% 7.44% Investigations 1,750,217 2,194,099 2,157,483 1,885,930 2,147,559 2,202,520 13.87% 2.56% Tukwila Anti -Crime 619,938 812,696 735,979 890,852 846,733 869,024 - 4.95% 2.63% Professional Standards 1,506,533 1,688,764 1,957,925 2,131,365 2,021,287 2,066,539 - 5.16% 2.24% Training 297,242 303,954 288,257 272,799 287,102 291,274 5.24% 1.45% Traffic 1,235,502 1,466,707 1,577,095 1,519,071 1,718,538 1,775,947 13.13% 3.34% De pa rtm e nt Tota 1 $15,752,642 $16,912,835 $18,221,359 $18,087,866 $18,288,091 $18,913,021 1.11% Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 8,921,597 $ 9,479,683 $ 9,423,949 $ 9,531,781 $10,132,849 $10,310,995 6.31% 1.76% Personnel Benefits 2,789,069 3,232,598 3,399,774 3,367,859 3,581,760 3,778,868 6.35% 5.50% Supplies 230,460 181,514 215,684 182,200 196,450 199,850 7.82% 1.73% Seances 1,767,802 1,807,891 1,834,774 2,043,315 1,630,009 1,686,234 - 20.23% 3.45% Intergov4. S\cs & Taxes 2,020,652 2,211,149 2,556,560 2,556,711 2,747,024 2,937,074 7.44% 6.92% Capital Outlays 23,063 - 790,620 406,000 - - - 100.00% 0.00% De pa rtme nt Tota 1 $15,752,642 $16,912,835 $18,221,359 $18,087,866 $18,288,091 $18,913,021 1 % 3.42 120 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Chief 1 1 $ 157,508 $ 45,505 1 $ 160,658 $ 48,202 Deputy Police Chief 1 1 147,931 44,795 1 150,889 47,471 Police Commander 4 4 550,800 161,955 4 561,816 171,415 Admin Secretary 1 1 73,750 38,524 1 75,225 40,782 Police Sergeant 11 11 1,185,035 420,585 11 1,208,736 445,737 Police Officer 62 62 5,682,865 2,150,280 62 5,796,523 2,281,985 Domestic Violence Advocate 1 1 71,076 30,669 1 72,497 32,311 Service Transport Officer 1 1 66,759 23,717 1 68,094 24,923 Police Records Manager 1 1 90,495 33,394 1 92,305 35,085 Police Records Supervisor 1 1 76,296 31,850 1 77,822 33,511 Police Information Analyst 1 1 80,533 32,473 1 82,144 34,155 Police Records Clerk 8 8 452,121 189,993 8 461,163 200,110 Evidence Technician 1 1 69,452 25,901 1 70,841 27,180 Community Policing Coordinator 1 1 84,975 29,050 1 86,675 30,408 Patrol Admin Assistant 1 1 50,895 18,303 1 51,912 19,204 Prof Standard Admin Specialist 1 1 66,801 29,804 1 68,137 31,427 Acting Pay 30,000 2,295 30,000 2,295 Differential 11,000 842 11,000 842 Clothing Allowance 30,000 2,295 30,000 2,295 Signing Bonus 25,000 1,913 25,000 1,913 Retiree Medical - 106,000 - 106,000 Overtime 928,495 124,504 928,495 124,504 Kelly /Holiday Pay 1 201,063 25,9371 1 201,063 25,937 Department Total 97 97 1 $ 10,132,849 $3,570,585 1 97 1 $10,310,995 $3,767,693 121 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; Professional services and contract include travel, equipment replacement and O &M charges, insurance subscriptions and memberships, among others. 122 Actual Projected Budget Account Name 2014 2015 2016 2016 2017 2018 Salaries $ 7,808,510 $ 8,473,572 $ 8,289,124 $ 8,398,832 $ 9,003,291 $ 9,181,437 Extra Labor 5,548 - 1,000 1,000 - - Overtime 1,107, 539 1,006,111 906,224 904,949 928,495 928,495 Kelly /Holiday Pay - - 227,600 227,000 201,063 201,063 FICA 666,724 707,583 708,051 708,627 756,032 769,424 Pension - LEOFF 402,328 452,387 448,090 442,838 472,077 480,370 Pension - PERS 107,842 113,944 135,933 136,110 146,051 148,889 Industrial Insurance 168,284 198,661 248,225 253,555 273,809 299,281 Healthcare 1,412, 920 1,759,880 1,850,041 1,812,669 1,933,791 2,080,904 Unemployment 30,971 143 9,434 - - - Clothing Allowance - - - 14,060 - - Total Salaries & Benefits 11,710,666 12,712,281 12,823,722 12,899,640 13,714,608 14,089,862 Supplies 230,460 173,923 200,326 166,600 180,850 184,250 Small tools - 7,592 15,358 15,600 15,600 15,600 Total Supplies 230,460 181,514 215,684 182,200 196,450 199,850 Professional services 124,593 61,181 70,563 78,375 70,000 70,000 Communication 82,932 89,997 84,210 90,071 121,000 121,000 Travel 49,805 39,493 44,080 32,380 41,880 41,880 Advertising 1,806 - 1,500 1,500 1,500 1,500 Operating leases 937,734 1,120,521 1,161,499 1,252,137 896,843 872,046 Insurance 260,042 240,000 240,000 240,000 230,223 253,245 Utilities 2,619 2,832 1,097 - - - Repair and maintenance 215,642 177,439 163,843 269,341 188,922 246,922 Miscellaneous 92,630 76,427 67,981 79,511 79,641 79,641 Total Services 1,767,802 1,807,891 1,834,774 2,043,315 1,630,009 1,686,234 Intergovernmental 2,020,652 2,211,149 2,556,560 2,556,711 2,747,024 2,937,074 Capital 23,063 - 790,620 406,000 - Total Other 2,043,714 2,211,149 3,347,1791 2,962,711 2,747,024 2,937,074 Total Police $ 15,752,642 $ 16,912,835 $ 18,221,359 1 $ 18,087,866 $ 18,288,091 $18,913,021 122 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Administration FUND NUMBER: 000 POSITION: Chief of Police The management functions of the Police Department are included in this program. Those functions include fiscal, personnel, planning, research /development, inter- and intra- department operations and intergovernmental coordination. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries &Wages $ 885,752 $ 910,768 $ 873,913 $ 967,737 $ 932,912 $ 951,512 - 3.60% 1.99% Personnel Benefits 245,886 255,827 273,615 296,377 291,003 308,095 -1.81% 5.87% Supplies 32,064 23,938 24,973 24,000 24,000 24,000 0.00% 0.00% Services 569,601 432,155 482,060 529,751 650,819 664,185 22.85% 2.05% Intergovt. Services & Taxes 19,483 10,084 15,900 15,900 15,900 15,900 0.00% 0.00% Capital Outlays 23,063 - 790,620 406,000 - - - 100.00% 0.00% Expenditure Total $ 1,775,848 $ 1,632,772 $ 2,461,080 $ 2,239,765 $ 1,914,634 $ 1,963,692 - 14.52% 2.560/ Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police -Administration Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Chief 1 1 $ 157,508 $ 45,505 1 $ 160,658 $ 48,202 Deputy Police Chief 1 1 147,931 44,795 1 150,889 47,471 Police Commander 4 4 550,800 161,955 4 561,816 171,415 Admin Secretary 1 1 73,750 38,524 1 75,225 40,782 Overtime 2,923 224 2,923 224 Total 7 7 $ 932,912 $ 291,003 7 $ 951,512 $ 308,095 123 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office; services include travel and training, equipment rental and repair costs, insurance, and memberships, among others; intergovernmental includes Valley SWAT costs. Police -Administration 124 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.100.31.00 Supplies - Office $ 32,064 $ 23,938 $ 24,973 $ 24,000 $ 24,000 $ 24,000 Total Supplies 32,064 23,938 24,973 24,000 24,000 24,000 000.10.521.100.41.00 Prof Svcs - cell phone and pager usage, 90,099 9,180 23,078 30,025 15,000 15,000 counseling, infectious disease training, pre - employment testing, COPS Grant 000.10.521.100.42.00 Communication - supplies and services 23,471 28,713 53,589 60,171 121,000 121,000 000.10.521.100.43.00 Travel - Travel expenses for prof. mtgs & 1,309 4,946 3,026 1,000 10,000 10,000 conferences: meals, parking, mileage 000.10.521.100.44.00 Advertising - Job ads 1,746 - 1,100 1,100 1,100 1,100 000.10.521.100.45.00 Rental - Rentals and lease fees 30,347 28,663 24,524 19,500 25,000 25,000 000.10.521.100.45.94 Rental - Equipment Replacement Fund 20,607 14,332 23,847 32,278 3,363 3,363 000.10.521.100.45.95 Rental - Equipment Rental O & M 28,129 17,861 30,560 30,560 33,115 33,459 000.10.521.100.46.00 Insurance - Insurance allocation to WCIA 260,042 - - 240,000 - - 000.10.521.100.46.01 Insurance - Insurance allocation to WCIA - 240,000 240,000 - 230,223 253,245 000.10.521.100.48.00 R &M - Radio repairs and maintenance 14,841 4,218 169 6,518 6,518 6,518 000.10.521.100.48.01 R &M - Repairs and maintenance for 800 81,804 80,712 79,765 77,029 80,000 80,000 Mhz system assessment 000.10.594.500.42.03 Communication - Neighborhood Resource - - - 29,040 - - Center 000.10.521.500.45.00 Rental - Moving records - - - - 120,000 110,000 000.10.521.100.49.00 Misc - Memberships and subscriptions 17,206 3,531 2,401 2,530 5,500 5,500 Total Services 569,601 432,155 482,060 529,751 650,819 664,185 000.10.521.100.51.00 Intergodt Prof Svcs - VSWAT 19,483 10,084 15,900 15,900 15,900 15,900 Total Intergovernmental 19,483 10,084 15,900 15,900 15,900 15,900 000.10.594.100.64.00 Capital - Machinery and equipment 9,877 - 6,619 - - - 000.10.594.210.64.00 Capital - Machinery and equipment 13,186 784,000 406,000 Total Other 23,063 - 790,620 406,000 - - Total Supplies, Services and Other $ 644,211 $ 466,177 $1,313,553 $ 975,651 $ 690,719 $ 704,085 124 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Patrol FUND NUMBER: 000 POSITION: Chief of Police Patrol division officer respond first to all emergency and non-emergency police calls, they investigate misdemeanor and felony crimes, gather evidence and make arrests, mediate disputes, assist motorists, identify and correct hazardous conditions, keep the peace in our community, maintain a patrol presence to prevent crime, identify and resolve community crime problems, and educate the public on the law and crime prevention measures. Operations division also includes K-9 teams and Police Explorers. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017-18 %Chg Salaries &Wages $ 4,211,589 $ 4,120,706 $ 3,987,518 $ 4,023,978 $ 4,354,221 $ 4,424,520 8.21% 1.61% Personnel Benefits 1,378,079 1,539,583 1,532,237 1,518,305 1,531,649 1,611,865 0.88% 5.24% Supplies 70,616 53,219 66,296 60,300 60,050 60,050 -0.41% 0.00% Services 751,497 806,307 792,631 813,825 585,341 587,517 -28.08% 0.37% Intergovt. Services & Taxes 1,135,401 1,303,162 1,551,326 1,577,150 1,603,766 1,752,257 1.69% 9.26% Expenditure Total $ 7,547,182 $ 7,822,977 $ 7,930,008 1 $ 7,993,558 $ 8,135,026 $ 8,436,209 1.77% 3.701/� Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police'- Patrol Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 4 4 $ 413,616 $ 155,251 4 $ 421,889 $ 164,710 Police Officer 35 34 3,050,463 1,142,818 34 3,111,472 1,212,674 Patrol Admin Assistant 1 1 50,895 18,303 1 51,912 19,204 Acting Pay 30,000 2,295 30,000 2,295 Clothing Allowance 30,000 2,295 30,000 2,295 Signing Bonus 25,000 1,913 25,000 1,913 Kelly/Holiday Pay 201,063 25,937 201,063 25,937 Overtime 553,184 76,837 553,184 76,837 Retiree Medical - 106,000 - 106,000 Total 40 39 $ 4,354,221 $1,531,649 39 $ 4,424,520 $1,611,865 125 Expenditure Detail - Supplies, Services and Other Supplies includes office supplies and supplies for Explorer Post and K -9 unit; services include equipment rental and repair charges, cell phone, and memberships, among others; intergovernmental includes SCORE jail and animal control costs. 126 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.220.31.00 Supplies - Office & Operating $ 9,321 $ 2,403 $ 3,499 $ - $ - $ - 000.10.521.220.31.01 Supplies - Operating 41,232 27,800 44,256 40,950 40,950 40,950 000.10.521.220.31.02 Supplies - K -9 Unit 5,375 5,511 3,794 3,500 3,500 3,500 000.10.521.220.31.03 Supplies - Explorer Post - - 250 250 - - 000.10.521.220.31.04 Supplies - Emergency Services Unit 11,942 9,651 12,598 10,000 10,000 10,000 000.10.521.220.31.05 Supplies - Civil Disturbance Unit 2,747 263 1,540 5,000 5,000 5,000 000.10.521.220.35.00 Small Tools & Equipment - Minor tools - 7,592 358 600 600 600 Total Supplies 70,616 53,219 66,296 60,300 60,050 60,050 000.10.521.220.41.00 Prof Svcs - (2) K -9 dogs vet bills and 2,468 2,825 5,512 8,000 8,000 8,000 professional grooming 000.10.521.220.42.00 Communication - Cellular phone usage, 48,044 48,069 26,087 - - - pager usage, language line services and COPS grant 000.10.521.220.43.00 Travel - Mileage, parking 8,926 108 276 500 500 000.10.521.220.43.03 Travel - transportation, meals, lodging for 547 161 - - - - Police Explorers 000.10.521.220.45.00 Rental - Operating leases and rentals - 20,869 97,105 50,000 - - 000.10.521.220.45.94 Rental - Equipment Replacement Fund 236,189 268,872 179,244 258,516 56,531 56,531 000.10.521.220.45.95 Rental - Equipment Rental O & M 342,064 355,771 402,779 403,055 425,806 427,982 000.10.521.220.48.00 R &M - SRT equipment, uniforms, cell 80,770 69,373 49,089 65,404 65,404 65,404 phone repairs, vest replacement, etc. 000.10.521.220.48.01 R &M - Uniform cleaning for Patrol Division 788 - - - - - 000.10.521.220.49.00 Misc - Memberships and registrations 5,489 1,938 4,437 2,000 2,000 2,000 000.10.521.220.49.03 Misc - BSA Charter, Explorer Academy 8 1,876 296 1,850 2,100 2,100 Reg. and annual recruitment open house 000.10.521.220.49.44 Misc - Registrations - 4,970 2,805 - - - 000.10.523.220.41.00 Prof Svcs - Monitoring of Prisoners 26,204 31,475 25,000 25,000 25,000 25,000 Total Services 751,497 806,307 792,631 813,825 585,341 587,517 000.10.523.600.51.00 Intergodt Prof Svcs - SCORE 1,067,078 1,232,427 1,462,693 1,494,650 1,484,914 1,633,405 000.10.554.300.51.00 IntergoJt Prof Svcs - Animal Control 68,323 70,735 88,633 82,500 118,852 118,852 Total Intergovernmental 1,135,401 1,303,162 1,551,326 1,577,150 1,603,766 1,752,257 Total Supplies, Services and Other $1,957,514 $2,162,688 $2,410,253 $2,451,275 $2,249,157 $2,399,824 126 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Special Services FUND NUMBER: 000 POSITION: Chief of Police Process all department criminal and incident reports while complying with laws regarding privacy and security. Respond to public disclosure requests and serve as department receptionists. Maintain and store all criminal history records information. Expenditure Summary Police - Special Services Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017-18 %Chg Salaries &Wages $ 707,792 $ 687,366 $ 732,931 $ 784,632 $ 817,423 $ 832,907 4.18% 1.89% Personnel Benefits 246,137 246,678 311,099 308,947 330,389 347,510 6.94% 5.18% Supplies 28,413 26,215 38,901 34,900 44,400 44,400 27.22% 0.00% Services 37,838 30,607 30,601 26,047 25,000 83,000 -4.02% 232.00% Expenditure Total $ 1,020,180 $ 990,866 $ 1,113,532 $ 1,154,526 $ 1,217,212 $ 1,307,816 5.43% 7.44% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Special Services Position 2016 FTE 2017 IFTE 2017 Budgeted Salaries Benefits 2018 IFTE 2018 Budgeted Salaries Benefits Police Records Manager 1 1 $ 90,495 $ 33,394 1 $ 92,305 $ 35,085 Police Records Supervisor 1 1 76,296 31,850 1 77,822 33,511 Police Information Analyst 1 1 80,533 32,473 1 82,144 34,155 Police Records Specialist 7 7 390,598 169,627 7 398,410 178,811 Evidence Technician 1 1 69,452 25,901 1 70,841 27,180 Administrative Support Assistant 0 1 66,801 29,804 1 68,137 31,427 Differential 11,000 842 11,000 842 Overtime 32,248 6,4991 32,248 6,499 Tota 1 11 1 12 $ 817,423 $ 330,3891 12 1 $ 832,907 $ 347,510 127 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and evidence supplies; services include records destruction, repair costs, and ACCESS terminal rental, among others. Police - Special Services 128 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.230.31.00 Supplies - Office & Operating $ 24,940 $ 24,619 $ 21,226 $ 15,500 $ 25,000 $ 25,000 000.10.521.230.31.01 Supplies - Evidence 3,473 1,596 2,675 4,400 4,400 4,400 000.10.521.230.35.00 Supplies - Evidence - - 15,000 15,000 15,000 15,000 Total Supplies 28,413 26,215 38,901 34,900 44,400 44,400 000.10.521.230.41.00 Prof Svcs - Records destruction, evidence 1,856 7,153 2,610 3,000 9,000 9,000 disposition, and translators 000.10.521.230.42.00 Communication - Communications 5,964 7,602 472 - - - seNces and equipment 000.10.521.230.42.01 Communication - Pagers and cell phones 647 377 576 860 for Evidence Technician 000.10.521.230.45.00 Rental - ACCESS terminal, Cole directory 5,909 4,584 7,178 7,187 - - and copy machine lease 000.10.521.230.48.00 R &M - Repairs and maint. such as safe & 20,868 10,545 19,302 13,500 13,500 71,500 lock, Justice maint., evidence barcoding, Spillman maintenance 000.10.521.230.49.00 Misc - Misc. costs for maintaining records 2,594 345 462 1,500 2,500 2,500 and evidence Total Services 37,838 30,607 30,601 1 26,047 25,000 83,000 Total Supplies, Services and Other $ 66,251 $ 56,821 $ 69,502 1 $ 60,947 $ 69,400 $ 127,400 128 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Investigations FUND NUMBER: 000 POSITION: Chief of Police Conduct all follow -up investigation associated with major crimes to include crimes against persons, crimes against property, fraud, and white - collar offenses. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 1,207,243 $ 1,479,958 $ 1,472,526 $ 1,268,645 $ 1,493,179 $ 1,519,572 17.70% 1.77% Personnel Benefits 370,194 463,734 475,918 413,367 508,577 537,126 23.03% 5.61% Supplies 15,855 13,764 7,781 7,000 12,000 12,000 71.43% 0.00% Services 1 156,925 236,643 1 201,258 1 196,918 133,802 133,822 11 32.05% 0.01% Expenditure Total 1 $ 1,750,217 $ 2,194,099 1 $ 2,157,483 1 $ 1,885,930 $ 2,147,559 $ 2,202,520 1 13.87% 2.56% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 2 2 $ 229,013 $ 71,558 2 $ 233,594 $ 75,654 Police Officer 10 10 958,026 359,159 10 977,186 381,037 Domestic Violence Advocate 1 1 71,076 30,669 1 72,497 32,311 Police Records Clerk 1 1 61,522 20,367 1 62,753 21,299 Overtime 173,542 26,824 173,542 26,824 Total 14 14 $ 1,493,179 $ 508,577 14 $ 1,519,572 $ 537,126 129 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and operating supplies; services include polygraph translation, travel, equipment rental and repair, and investigation costs, among others. Police - Investigations 130 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.210.31.00 Supplies -Office and Operating $ 15,855 $ 13,764 $ 7,781 $ 7,000 $ 12,000 $ 12,000 Total Supplies 15,855 13,764 7,781 7,000 12,000 12,000 000.10.521.210.41.00 Prof Svcs - Polygraph, translation and 3,443 4,172 5,362 3,350 4,000 4,000 transcription services 000.10.521.210.42.00 Communication - supplies and services 833 1,034 333 - - - 000.10.521.210.43.00 Travel - Parking fees 14,974 7,409 6,591 5,000 5,000 5,000 000.10.521.210.45.00 Rental - Vehicle rentals and leases 2,448 2,139 2,555 2,500 - - 000.10.521.210.45.94 Rental - Equipment Replacement Fund 50,420 134,498 58,760 61,351 7,595 7,595 000.10.521.210.45.95 Rental - Equipment Rental 0 & M 69,639 79,569 112,217 112,217 104,707 104,727 000.10.521.210.47.00 Public Utility 1,149 - - - - - 000.10.521.210.47.22 Public Utility - Gas - 521 301 000.10.521.210.47.25 Public Utility - Water - 829 284 - - - 000.10.521.210.48.00 R &M - Shredder & copy machine 10,282 5,656 10,686 9,000 9,000 9,000 maintenance and investigation impounds 000.10.521.210.49.00 Misc - Unanticipated mist. investigation 3,738 816 4,169 3,500 3,500 3,500 and DV expenses Total Services 156,925 236,643 201,258 196,918 133,802 133,822 Total Supplies, Services and Other $ 172,780 $ 250,407 $ 209,040 $ 203,918 $ 145,802 $ 145,822 130 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Tukwila Anti -Crime FUND NUMBER: 000 POSITION: Chief of Police This unit, internally referred to as Tukwila Anti -Crime Team (TAC Team), provides specific criminal emphasis operations, which include narcotics, gambling, and vice - related activities. Also included are all gambling licensee audits and adult entertainment license background checks. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 405,981 $ 547,451 $ 439,942 $ 564,143 $ 553,671 $ 563,576 -1.86% 1.79% Personnel Benefits 127,098 175,620 156,284 182,819 193,540 204,770 5.86% 5.80% Supplies 602 693 2,272 2,000 2,000 2,000 0.00% 0.00% Services 86,258 88,932 137,481 141,890 97,522 98,679 - 31.27% 1.19% Expenditure Total 1 $ 619,938 $ 812,696 1 $ 735,979 1 $ 890,852 $ 846,733 $ 869,024 1 -4.95% 2.63% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. 131 2016 2017 2017 Budgeted 2018 2018 Budgeted Position FTE FTE Salaries Benefits FTE Salaries Benefits Police Sergeant 1 1 $ 103,843 $ 31,646 1 $ 105,920 $ 33,432 Police Officer 2 4 391,370 153,018 4 399,197 162,462 Overtime 58,459 8,876 58,459 8,876 Total 3 5 $ 553,671 $ 193,540 5 $ 563,576 $ 204,770 131 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include equipment rental and repair, and license inspections, among others. Police - Tukwila Anti -Crime ` 132 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.250.31.00 Supplies - Office & Operating all stations $ 602 $ 693 $ 2,272 $ 2,000 $ 2,000 $ 2,000 Total Supplies 602 693 2,272 2,000 2,000 21000 000.10.521.250.42.00 Communication - Cellular phone services 1,072 1,409 1,348 - - - 000.10.521.250.43.00 Travel - Mileage, parking, etc 25 - - - - - 000.10.521.250.45.00 Rental - Vehicle rentals and leases 15,806 19,903 29,168 26,520 29,000 29,000 000.10.521.250.45.94 Rental - Equipment Replacement Fund 27,558 35,726 27,260 35,726 2,675 2,675 000.10.521.250.45.95 Rental - Equipment Rental O & M 36,078 25,165 69,625 68,644 54,847 56,004 000.10.521.250.48.00 R &M - Repairs & maintenance of VCR, - 64 1,000 1,000 1,000 1,000 video printer, cameras, body wire 000.10.521.250.49.00 Misc - Misc. expenses to include drug 5,718 6,665 9,080 10,000 10,000 10,000 expenses, license inspections Total Services 86,258 88,932 137,481 141,890 97,522 98,679 Total Supplies, Services and Other $ 86,860 $ 89,6251$ 139,7531$ 143,890 $ 99,522 $ 100,679 132 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Professional Standards FUND NUMBER: 000 POSITION: Chief of Police This section provides on-going commercial and residential security surveys, training and information programs, and maintains community crime analysis for business and residential communities. Also, maintains an on-going D.A.R.E. program within elementary, middle, and high school levels. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017-18 %Chg Salaries & Wages $ 1,114,418 $ 1,193,026 $ 1,379,165 $ 1,417,142 $ 1,441,563 $ 1,469,488 1.72% 1.94% Personnel Benefits 318,339 390,185 476,214 496,839 545,570 578,363 9.81% 6.01% Supplies 13,211 17,699 13,277 8,300 8,300 8,300 0.00% 0.00% IServices 60,565 87,855 89,268 209,084 25,854 10,388 -87.63% -59.82% 1 Expenditure Total $ 1,506,533 $ 1,688,764 $ 1,957,925 $ 2,131,365 $ 2,021,287 $ 2,066,539 -5.16% 2.24% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 1 3 $ 327,148 $ 121,314 3 $ 333,691 $ 128,664 Community Policing Coordinator 1 1 84,975 29,050 1 86,675 30,408 Police Officer 7 11 984,136 388,326 11 1,003,819 412,411 Prof Standard Admin Specialist 1 0 - - 0 - - Overtime 45,303 6,880 45,303 6,880 Total 10 15 1 $ 1,441,563 $ 545,570 15 1 $ 1,469,488 $ 578,363 133 Expenditure Details - Supplies, Services and-Other Supplies include office supplies and supplies for DARE program; services include rental of equipment, equipment repair charges, among others. Police - Professional Standards 134 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.300.31.00 Supplies - Office & Operating $ 9,177 $ 13,752 $ 9,468 $ 4,300 $ 4,300 $ 4,300 000.10.521.300.31.01 Supplies - Dare 4,034 3,946 3,810 4,000 4,000 4,000 Total Supplies 13,211 17,699 13,277 8,300 8,300 8,300 OOD.10.521.300.42.00 Communication - Communication 2,555 2,264 1,770 - - - Services 000.10.521.300.43.00 Travel - Mileage, parking 971 1,408 1,659 - - - 000.10.521.300.44.00 Advertising - Ads 60 - 400 400 400 400 000.10.521.300.45.00 Rental - Equipment lease for copier, fax, 2,289 1,463 1,310 1,100 - - scanner, etc. 000.10.521.300.45.94 Rental - Equipment Replacement Fund 16,969 48,225 10,823 48,159 1,365 1,365 000.10.521.300.45.95 Rental - Equipment Rental O & M 28,215 30,437 64,221 63,795 18,489 3,023 000.10.521.300.47.00 Public Utility - Surface water chgs 1,470 - - - - - 000.10.521.300.47.21 Public Utility - Electricity - 1,278 395 000.10.521.300.47.26 Public Utility - Surface water chgs - 203 117 - - - 000.10.521.300.48.00 R &M - Misc repairs and maintenance 3,972 1,806 449 1,000 1,000 1,000 000.10.521.300.48.94 R &M - Misc repairs and maintenance - - - 75,000 - - 000.10.521.300.48.95 R &M - Misc repairs and maintenance - - - 10,940 - - 000.10.521.300.49.00 Misc - Crime Free Multi- Housing prnt 4,064 772 8,125 8,690 4,600 4,600 supplies, drill team equip, RSO notifications Total Services 1 1 60,565 87,855 89,2681 209,084 25,854 10,388 Total Supplies, Services and Other 1 $ 73,776 $ 105,554 $ 102,546 1 $ 217,384 $ 34,154 $ 18,688 134 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa R- . . DIVISION: Training FUND NUMBER: 000 POSITION: Chief of Police Planning, evaluation, scheduling, and documentation of all training programs within the department. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 125,047 $ 136,921 $ 119,858 $ 107,075 $ 115,689 $ 117,693 8.04% 1.73% Personnel Benefits 31,084 32,152 34,099 29,953 38,293 40,460 27.84% 5.66% Supplies 63,390 41,575 55,100 41,100 41,100 44,500 0.00% 8.27% Services 1 77,721 93,306 1 79,200 94,671 92,021 88,621 - 2.80% -3.69% Expenditure Total 1 $ 297,242 $ 303,954 1 $ 288,257 1 $ 272,799 $ 287,102 $ 291,274 5.24% 1.45% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. 135 2016 2017 2017 Budgeted 2018 2018 Budgeted Position FTE FTE Salaries Benefits FTE Salaries Benefits Police Officer 1 1 $ 100,189 $ 35,940 1 $ 102,193 $ 38,107 Overtime 15,500 2,354 15,500 2,353 Tota 1 1 1 $ 115,689 $ 38,293 1 $ 117,693 $ 40,460 135 Expenditure Detail - Supplies and Services Supplies includes miscellaneous office supplies; services include instructor fees, travel for training, equipment rental and repair, memberships, and registrations, among others. Police - Training 136 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.400.31.00 Supplies - Office & Operating 63,390 41,575 55,100 41,100 41,100 44,500 Total Supplies 63,390 41,575 55,100 41,100 41,100 44,500 000.10.521.400.41.00 Prof Svcs - SRT, CDU, TB, DV, etc. $ 525 $ 6,377 $ 9,000 $ 9,000 $ 9,000 $ 9,000 instructors 000.10.521.400.42.00 Communication - Postage 330 530 - - - - 000.10.521.400.43.00 Travel - Travel expenses for training for all 23,053 25,462 32,529 26,380 26,380 26,380 divisions 000.10.521.400.45.00 Rental - Equipment rentals and leases - 5,523 1,662 5,200 5,200 1,800 000.10.521.400.48.00 R &M - Repairs and maintenance for - 276 306 5,150 2,500 2,500 training 000.10.521.400.49.00 Misc - Registrations for department 53,813 55,138 35,703 48,941 48,941 48,941 training Total Services 77,721 93,306 1 79,2001 94,671 92,021 88,621 Total Supplies, Services and Other $ 141,111 $ 134,881 1 $ 134,300 1 $ 135,771 $ 133,121 $ 133,121 136 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Traffic FUND NUMBER: 000 POSITION: Chief of Police Provides traffic law enforcement and traffic control. Investigates traffic related incidents and develops and works from a comprehensive traffic plan, which includes: traffic safety education, enforcement programs such as D.U.I enforcement, and coordination with City Engineering. Also, management of the Traffic Volunteer Program. Expenditure Summary Police - Traffic Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 263,775 $ 403,488 $ 418,095 $ 398,429 $ 424,191 $ 431,728 6.47% 1.78% Personnel Benefits 72,253 128,819 140,308 121,252 142,739 150,680 17.72% 5.56% Supplies 6,308 4,412 7,083 4,600 4,600 4,600 0.00% 0.00% Services 27,398 32,085 22,275 31,129 19,650 20,022 - 36.88% 1.89% Intergovt. Services & Taxes 865,768 897,903 989,334 963,661 1,127,358 1,168,917 16.99% 3.69% Expenditure Total $ 1,235,502 $ 1,466,707 1 $ 1,577,095 $ 1,519,071 $ 1,718,538 $ 1,775,947 1 13.13% 3.3411/ Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police- Traffic Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 1 1 $ 111,414 $ 40,816 1 $ 113,642 $ 43,277 Police Officer 2 2 198,682 71,020 2 202,656 75,294 Service Transport Officer 1 1 66,759 23,717 1 68,094 24,923 Overtime 47,336 7,187 47,336 7,187 Total 4 4 $ 424,191 $ 142,739 4 $ 431,728 $ 150,680 137 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services includes equipment rental and repair, among others. Po /ice '- Traffic 138 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.700.31.00 Supplies - Office & Operating $ 6,308 $ 4,412 $ 7,083 $ 4,600 $ 4,600 $ 4,600 Total Supplies 6,308 4,412 7,083 4,600 4,600 4,600 000.10.521.700.42.00 Communication - Pager and cellular 15 - 35 - - - phone senkes 000.10.521.700.45.00 Rental - Copier 2,054 2,054 856 - - - 000.10.521.700.45.94 Rental - Equipment Replacement Fund 15,664 16,913 8,976 16,626 989 989 000.10.521.700.45.95 Rental - Equipment Rental O & M 7,348 7,953 8,827 9,203 8,161 8,533 000.10.521.700.48.00 R &M - Radar repair & certification, and 2,316 4,788 3,078 4,800 10,000 10,000 quartermaster replacement 000.10.521.700.49.00 Misc - supplies for traffic unit - 377 504 1 500 500 500 Total Services 27,398 32,085 22,275 31,129 19,650 20,022 000.10.521.240.51.00 Intergodt Prof Secs - Valley Comm 865,768 897,903 989,334 963,661 1,127,358 1,168,917 Total Intergovernmental 865,768 897,903 989,334 963,661 1,127,358 1,168,917 Total Supplies, Servicesand Other $ 899,474 $ 934,400 $1,018,692 $ 999,390 $1,151,608 $1,193,539 138 Finance and Safety Committee Minutes ................................................................................................................. October4,2016 Staff is proposing a modified process to accommodate the new Attorney General opinion. If the Council desires to modify the amount to be provided to an applicant, the City will provide 45 days' notice to LTAC before taking final action. LTAC will meet during this time to consider the Council's modification and provide a comment letterorchoose not to comment. Afterthe45 day period the City Council could take final action, and the City would enter into agreement with the applicant. Committee members discussed the proposal as well as the current LTAC practice to accept applications on a rolling basis throughout the year. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE. D. Permitted Uses of Lodging Tax Funds Staff provided an overview of the legally permitted uses of lodging tax funds, which is outlined in Revised Code of Washington 67.28.1815. Proceeds from the tax can be used for activities, operations or expenditures designed to increase tourism or welcome tourists to the City. Tourism can include those who travel from other areas to stay overnight in Tukwila as well as those who travel to Tukwila for the day. Economic activity from residents is not considered tourism. Committee members and staff discussed examples of allowable and disallowable uses. INFORMATION ONLY. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE. E. Proposed 2017-2018 Biennial Budget: Lodging Tax The lodging tax fund is undergoing change due to the transition of Seattle Southside Visitor Services to the Seattle Southside Regional Tourism Authority (SSRTA). Staff is projecting revenues of $733,000 for 2017 and $755,000 for 2018, reflecting a 3% growth estimate. The proposed budget includes expenditures in three categories: operations, day marketing, and third party applications. Councilmember Krutter encouraged staff to consider ways to include Tukwila International Boulevard business owners in tourism and marketing activities. Staff noted that day marketing analysis will kick off with a survey and Council input is desired. DISCUSSION ONLY. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE. F. Budget Review - Multiple Departments Pursuant to the process requested by Council earlier this year, sections of the proposed 2017 - 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 2017-2018 budgets for the following departments and funds: Police Department, Drug Seizure Fund, Fire Department, Public Safety Plan Funds. Committee members discussed the proposals as detailed in the agenda packet. Staff noted that cell phone costs are going to remain in individual City Departments and not be reallocated to the Technology and Innovation Services Department as previously suggested. Chair Seat spoke to the importance of ensuring overtime estimates for Police and Fire are as accurate as possible in order to avoid a major amendment as happened in 2015. She also stressed the importance of retaining adequate funding for training. The Committee recommended thatthe CIP page for "Relocate Fire Station 51" remove the reference to "satellite station." They also requested that the CIP page for "City Hall Facilities" be removed as there is no funding plan within the timeframe of the CIP. COMMITTEE DISCUSSION. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE WITH REQUESTED CHANGES. 139 140 Co uNcm AGENDA SYNOPSIS Meeliq Date Pre ared by v M 401-'Sgiy . e1v Council review 10/24/16 VC '�exvlc_ ITEM NO. 3.C. (7) 141 STAFF SPONSOR: VICKY CARLSEN 1ORIGINAL A(,i;NI)ADA'I'l": 10/24/16 A(,, FINDA I'rr'm Trri,j," Review Self-Insured Healthcare and LEOFF I Healthcare Plan 2017-2018 Proposed Budgets CATEGORY ® Discussion Mt Date 10124116 ❑ Motion Mtg Date ❑ Resolution MIS Date ❑ Ordinance Mtg Date F-1 BidA7vard Al/,g Date F-1 Public.[-Teariq Af/,g Dale ❑ Other A/Itg Date SPONSOR ❑ Coun(,il [:] Mayor 01JR ❑ DCD Z.Financ-e ❑ Fire ❑ TS ❑ P&R [].Po1i6,e ❑ PWI SPONSOR'S Council is being asked to review the Self-Insurance Healthcare and LEOFF I Retiree SUMMARY Healthcare Plan 2017-2018 proposed budgets. If no changes are requested, Council concensus will be requested to move the City Council department 2017-2018 proposed budget forward to the final budget package for approval in November. Ril,"vii,"WFID BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/18/16 COMMITFEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance Comm"I-f T" ` For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE Exi)i,'1NDITUIZF'1 Ri?QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/12/16 Draft Self-Insured Healthcare Plan 2017 - 2018 Proposed Budget Draft LEOFF I Retiree Self-Insured Healthcare Plan 2017 -_2018 Proposed Budget 141 142 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky CaKKsen,Deputy Finance Director DATE: October 12,2016 SUBJECT: Self-insured Healthcare Plan and LEOFFURetiree Self-insured Healthcare Plan 2017-2018 Proposed Budgets ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Self- Insured Healthcare Plan and LEOFF I Retiree Self-insured Healthcare Plan funds of the budget are ready for review by the Finance and Safety Committee. BACKGROUND The Self-Insured Healthcare Plan fund (fund 502) accounts for the City's self-insured healthcare plan. The fund receives contributions on behalf of the employees through premiums charges to their respective organization units. Healthcare C|@innG' program administrative fees and a Wellness Program are expensed in this fund. The LEOFF I Retiree Self-Insured Healthcare Plan fund (fund 503) receives contributions on behalf of retired LEOFF I employees through their respective organization units (police and fire). Healthcare claims and program administrative fees are expensed in this fund. DISCUSSION Based on our recent actuarial report, itia projected tha1our5O2fund000tvvi||aeeaninoreaoaof over 8% for 2D17. Expenses have been budgeted conservatively, although over the past few years our claims experience and cost have increased resulting in a drawdown of the fund balance. It is anticipated that actual expenses may be lower atthe end of the year aa our claims experience typically levels off during the last few months of the year. The City's reserve goal i8 2.5 times |BNR (incurred but not reported c|Girna).|tia projected thatvvevvi||eti||nneetour reserve goals ai the end Of the biennium. |n addition, based Vn the latest actuarial report, revenue for fund 5O3is projected todeore8Se 52.78%in2O17 and no change in2O18. The fund currently has a healthy fund balance and ia significantly above the required |BNRof$211thousand. Funding was reduced tO bring the fund balance down closer tO the required |BNR. Expenses have been conservatively budgeted. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward these sections of the budget OO to the Committee 0f the Whole for review. If there are OO recommended ChGngeS. Council consensus will be requested to move this departmental budget forward to the final budget package inNovember. ATTACHMENTS Draft Self-Insured Healthcare Plan Fund 2017-2018 Proposed Budget Draft LEOFF I Retiree Self-insured Healthcare Plan Fund 2017-2018 Proposed Budget 144 DEPARTMENT: Finance FUND: Self Insured Healthcare Plan FUND NUMBER: 5O2 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description This fund accounts for the City's self-insured healthcare plan. This fund receives contributions Onbehalf of the employees through premiums charged to their respective organization units. Healthcare claims, program administrative fees and a Wellness Program are expensed in this fund. 2015-2016 Accomplishments * Made plan changes consistent with the Affordable Care Act including offering participation in the plan 0oCounoi|mennbere. Strategic Goal 5 * Adopted an actuarial based rate setting and reserve funding policy and procedures in nmapunae tn changes in state law governing self-insured healthcare plans. Strategic Goal 5 * Made changes in funding level to reduce plan overfunding and achieve balance between annual premium charges and maintenance of reserve levels. Strategic Goal 5 2017-2018 Outcome Goals * Continua to respond to' and in oornpk/. with the Patient Protection and Affordable Core Au (PPACA). Strategic Goal 5 * Review and adjust plan benefit structure toavoid paying the "Cadillac tax'^an annual 4U%excise tax On plans with prerniUrnS exceeding $10,200 for individuals or $27,500 for h3nni|i9S (not including vision and dental benefits) starting in 2020. Strategic Goal 5 2017-2018 Indicators of Success w A premium structure that adequately funds the plan and maintains aannooth and predictable premium trajectory iy achieved. Strategic Goal 5 * Plan ia structured such that the PPAUA excise taxis not assessed. Strategic Goal w A balance io maintained between Plan benefits and City priorities. Strategic Goal 5 Revenue and Expense Summary Self Insured Healthcare Plan Unrestricted Actual Projected 1,175,682 Budget 506,792 2016 -17 2017 -18 - 99.09°% 2014 2015 2016 2016 2017 2018 %Change %Change Operating Revenue Employer Trust Contributions $ 4,436,091 $ 4,900,091 $ 5,385,317 $ 5,416,244 $ 5,999,527 $ 6,474,405 10.77% 7.92% Employee Contributions 61,380 111,823 112,415 81,020 77,000 77,000 - 4.96°% 0.00% Employee Benefit Programs 950 1,955 1,893 1,200 1,200 1,200 0.00% 0.00% Investment Earnings 166,583 36,436 102,220 95,565 96,000 96,000 0.46°% 0.00°% Total Operating Revenue 4,665,004 5,050,306 5,601,846 5,594,029 6,173,727 6,648,605 10.36% 7.69% Operating Expenses Self- Insured Medical Claims 4,668,252 3,260,074 4,145,206 4,365,218 4,200,000 4,424,000 -178°% 5.33°% Dental Claims 557,481 614,537 567,279 506,213 565,000 583,978 11.61°% 3.36°% Prescription Claims 868,671 900,448 1,000,697 680,551 1,050,000 1,084,400 54.29°% 3.28°% Vision Claims 26,648 28,491 28,739 21,710 30,000 32,300 38.19°% 7.67°% Stop Loss Reimbursements (139,960) (21,234) (67,224) (75,000) (75,000) (75,750) 0.00°% 1.00°% Prescription Fees (31) - - - - - 0.00°% 0.00°% TPA Admin Fees 201,521 216,443 179,369 184,061 220,000 237,200 19.53°% 7.82°% Excess Loss Premiums 324,868 387,649 406,338 407,185 523,000 564,350 28.44°% 7.91°% IBNR Adjustment - - (28,500) 77,000 149,500 117,750 94.16% - 21.24°% Professional Services 29,365 16,859 29,171 31,900 32,000 32,000 0.31°% 0.00°% Miscellaneous 2,505 24,510 8,296 6,700 7,000 7,000 4.48% 0.00°% Wellness Program 17,392 13,763 18,029 18,000 18,000 18,000 0.00% 0.00°% Total Operating Expenses 6,556,711 5,441,541 6,287,399 6,223,538 6,719,500 7,025,228 7.97°% 4.55% Indirect cost allocation 75,500 119,964 120,703 120,703 123,117 125,579 2.00°% 2.00°% Total Expenses 6,632,211 5,561,505 6,408,102 6,344,241 6,842,617 7,150,807 7.86°% 4.50°% Beginning Fund Balance 4,460,344 2,493,137 1,981,938 2,344,927 1,175,682 506,792 - 49.86°% - 56.89°% Change in Fund Balance (1,967,207) (511,199) (806,256) (750,212) (668,890) (502,202) - 10.84°% - 24.92°% Ending Fund Balance $ 2,493,137 $ 1,981,938 $ 1,175,682 1 $ 1,594,715 $ 506,792 $ 4,589 - 68.22°% - 99.09°% Unrestricted 2,493,137 1,981,938 1,175,682 1,594,715 506,792 4,589 -68.22°% 1 - 99.09°% IBNR reserve 2,260,000 1,947,500 1,919,000 1,919,000 2,068,500 2,186,250 7.79°% 5.69°% 146 Expenditure Detail - Benefits and Services Employee benefits costs include medical, vision, and dental claims for all employees and dependents. Services includes broker fees, other healthcare plan fees, and Wellness program costs. Self Insured Healthcare Plan 147 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 502.00.517.370.25.00 Benefits - Self insured medical claims $4,668,252 $3,260,074 $4,145,206 $4,365,218 $4,200,000 $4,424,000 502.00.517.370.25.01 Benefits - Dental claims 557,481 614,537 567,279 506,213 565,000 583,978 502.00.517.370.25.02 Benefits - Prescription claims 868,671 900,448 1,000,697 680,551 1,050,000 1,084,400 502.00.517.370.25.03 Benefits - Vision claims 26,648 28,491 28,739 21,710 30,000 32,300 502.00.517.370.25.04 Benefits - Stop loss reimbursements (139,960) (21,234) (67,224) (75,000) (75,000) (75,750) 502.00.517.370.25.05 Benefits - Prescription fees (31) - - - - - 502.00.517.370.25.06 Benefits - TPD Admin fees 201,521 216,443 179,369 184,061 220,000 237,200 502.00.517.370.25.07 Benefits - Excess loss premiums 324,868 387,649 406,338 407,185 523,000 564,350 502.00.517.370.25.10 Benefits - IBNR adjustment - - (28,500)l 77,000 149,500 117,750 Total Benefits 6,507,449 5,386,409 6,231,903 6,166,938 6,662,500 6,968,228 502.00.517.370.41.00 Prof Svcs - Broker fees 29,365 16,859 29,171 31,900 32,000 32,000 502.00.517.370.49.00 Misc - Other healthcare plan fees 2,505 24,510 8,296 6,700 7,000 7,000 502.00.517.900.49.01 Misc - Wellness program 17,392 13,763 18,029 18,000 18,000 18,000 Total Services 49,262 55,132 55,496 56,600 57,000 57,000 Total Benefitsand Services $6,556,711 $5,441,541 F$6,287,399 1 $6,223,538 $6,719,500 $7,025,228 147 DEPARTMENT: Finance DIVISION: N/A FUND: LEOFF I Retiree Self-Insured Healthcare Plan FUND NUMBER: 503 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description This fund accounts for the City's self-insured healthcare plan for Law Enforcement Officers and Fire Fighters (LEOFF 1) retirees. This fund receives contributions on behalf of retired LEOFF I employees through their respective organization units. Healthcare claims and program administrative fees are expensed in this fund. 2015 — 2016 Accomplishments ♦ Made plan changes consistent with the Affordable Care Act including offering participation in the plan to Councilmembers. Strategic Goal 5 ♦ Adopted an actuarial based rate setting and reserve funding policy and procedures in response to changes in state law governing self-insured healthcare plans. Strategic Goal 5 ♦ Made changes in funding level to reduce plan overfunding and achieve balance between annual premium charges and maintenance of reserve levels. Strategic Goal 5 2017 — 2018 Outcome Goals ♦ Optimize use of Medicare insurance coverage to manage plan costs. Strategic Goal 5 ♦ Continue to analyze and revise funding structure to achieve a smooth and predictable premium trend. Strategic Goal 5 2017 — 2018 Indicators of Success ♦ A smooth funding trend is achieved. Strategic Goal 5 ♦ Reserves levels are maintained. Strategic Goal 5 ♦ Costs are managed and stabilized. Strategic Goal 5 ow Revenue and Expense Summary LEOFF 1 Self Insured Healthcare Plan Unrestricted Actual Projected 1 1,210,204 Budget 872,246 2016 -17 2017 -18 - 40.74% 2014 2015 2016 2016 2017 2018 % Change % Change Operating Revenue Employer Trust Contributions 300,000 950,656 598,782 565,000 265,000 265,000 - 53.10% 0.00% Other - 278,744 - - - - 0.00% 0.00% Investment Earnings 598 226 2,191 3,340 3,340 3,340 0.00% 0.00% Total Operating Revenue 300,598 1,229,626 600,974 568,340 268,340 268,340 - 52.79% 0.00% Operating Expenses Self- Insured Medical Claims 1,245,047 186,627 170,040 264,183 250,000 265,000 -5.37% 6.00% Dental Claims 36,806 29,804 29,543 33,874 34,000 36,040 0.37% 6.00% Prescription Claims 151,479 149,571 154,937 147,183 160,000 169,600 8.71% 6.00% Vision Claims 6,499 7,714 5,134 6,499 8,000 8,480 23.10% 6.00% Stop Loss Reimbursements (601,315) (67,395) - - - - 0.00% 0.00% Prescription Fees (2) - - - - - 0.00% 0.00% TPA Admin Fees 17,126 17,346 18,307 18,196 20,000 21,200 9.91% 6.00% Excess Loss Premiums 17,798 20,597 22,472 25,101 25,000 26,500 -0.40% 6.00% Long Term Care Insurance 12,187 12,187 11,294 25,064 14,000 14,840 - 44.14% 6.00% IBNR Adjustment - - (30,000) 27,100 11,250 8,750 - 58.49% - 22.22% Retiree Medical Reimbursement 20,901 11,757 16,124 19,800 20,000 20,000 1.01% 0.00% Retiree Medicare Reimbursement 27,039 27,057 33,530 33,000 33,000 33,000 0.00% 0.00% Professional Services 15,865 5,840 2,208 5,183 18,000 6,000 247.29% - 66.67% Miscellaneous 500 500 250 800 500 500 - 37.50% 0.00% Total Operating Expenses 949,930 401,606 433,840 605,983 593,750 609,910 -2.02% 2.72% Indirect cost allocation 9,906 11,186 11,408 11,408 12,549 13,804 10.00% 10.00% Total Expenses 959,836 412,792 445,248 617,391 606,299 623,714 -1.80% 2.87% Beginning Fund Balance 896,882 237,644 1,054,479 255,032 1,210,204 872,246 374.53% - 27.93% Change in Fund Balance (659,238) 816,834 155,726 (49,051) (337,959) (355,374) 588.99% 5.15% Ending Fund Balance $ 237,644 $1,054,479 $1,210,204 $ 205,981 $ 872,246 $ 516,872 323.46% - 40.74% Unrestricted 237,644 1,054,479 1 1,210,204 205,981 872,246 516,872 1 323.46% - 40.74% IBNR reserve 285,750 221,250 191,250 191,250 202,500 211,250 5.88% 4.32% 149 Expenditure Detail - Benefits and Services Employee benefits costs include medical, vision, and dental claims for LEOFF I members. Services includes broker fees and other healthcare plan fees. LEOFF 1 Self Insured Healthcare Plan 150 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 503.00.517.200.25.00 Benefits - Self- insured medical & dental $1,245,047 $ 186,627 $ 170,040 $ 264,183 $ 250,000 $ 265,000 503.00.517.200.25.01 Benefits - Dental claims 36,806 29,804 29,543 33,874 34,000 36,040 503.00.517.200.25.02 Benefits - Prescription claims 151,479 149,571 154,937 147,183 160,000 169,600 503.00.517.200.25.03 Benefits - Vision claims 6,499 7,714 5,134 6,499 8,000 8,480 503.00.517.200.25.04 Benefits - Stop loss reimbursements (601,315) (67,395) - - - - 503.00.517.200.25.05 Benefits - Prescription fees (2) - - - - - 503.00.517.200.25.06 Benefits -TPA admin fees 17,126 17,346 18,307 18,196 20,000 21,200 503.00.517.200.25.07 Benefits - Excess loss premiums 17,798 20,597 22,472 25,101 25,000 26,500 503.00.517.200.25.08 Benefits - Long term care 12,187 12,187 11,294 25,064 14,000 14,840 503.00.517.200.25.10 Benefits - IBNR adjustment - - (30,000) 27,100 11,250 8,750 503.00.517.200.25.20 Benefits - Medical, dental, Iife,optical 20,901 11,757 16,124 19,800 20,000 20,000 503.00.517.200.25.21 Benefits - Medical, dental, Iife,optical 27,039 27,057 33,530 33,000 33,000 33,000 Total Benefits 933,565 395,266 431,381 1 600,000 575,250 603,410 503.00.517.200.41.00 Prof Secs - Broker fees 15,865 5,840 2,208 5,183 18,000 6,000 503.00.517.200.49.00 Misc - Plan document fees 500 500 250 800 500 500 Total Services 16,365 6,340 2,458 5,983 18,500 6,500 Total Benefits and Services $ 949,930 $ 401,606 $ 433,840 $ 605,983 $ 593,750 $ 609,910 150 COUNCIL AGENDA S nifials Meeting Date Prepared b y Mayor's review review 10/24/16 LH 11M ITEM INFORMATION ITEMNO. 3.C. (8) ---Till\ FFSPONSOR: PEGGY MCCARTHY IORIGINAj.AGENDADATE: 10/24/16 AGENDA ITI 3m Trn,i Proposed 2017-2022 Financial Planning Model and Capital Improvement Program C,VIT"GORY Z Discussion Mt ,g Date 10124116 ❑ Motion Mtg Date ❑ Resolution Mt ,g Date ❑ Ordinance Mtg Date BidAivard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z Finance ❑ Fire ❑ TS Z P&R ❑ Police Z PWI' SPONSOR'S Council is asked to review the proposed 2017-2022 Financial Planning Model and Capital SUMMARY Improvement Program. All CIP components have been sent through standing Committee and Committee of the Whole review. Additional questions will be tracked on a matrix for staff follow-up. REVIEWED BY Z cow Mtg. Z CA&P Cmte Z F&S Cmte Z Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: MULTIPLE COMMITTEE CHAIR: ALL RECOMMENDATIONS: SPONSOR/ADMIN. COMMI'1'1'1.,"E COST IMPACT I FUND SOURCE ExPENDn,uiu.," Rj, QUIRLD AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated October 19, 2016 Informational Memorandum dated September 7, 2016 (Parks and Recreation CIP) Informational Memorandum dated September 28, 2016 (Public Safety and City Facilities) Informational Memorandum dated July 22, 2016 (Utility Enterprise Funds) 151 152 City of Tukwila Allan Ekberg, Mayor TO: Committee of the Whole FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: October 19, 2016 SUBJECT: Proposed 2017 -2022 Financial Planning Model and Capital Improvement Program ISSUE Discussion of Proposed 2017 -2022 Financial Planning Model and Capital Improvement Program. DISCUSSION As provided for in the budget process approved by the Finance and Safety Committee, standing Council Committees have been reviewing appropriate sections of the budget between July and October of this year. The Finance and Safety Committee received an overview of Attachment A of the Financial Planning Model at its October 18 Committee meeting, and most individual sections of the Capital Improvement Program have been reviewed in standing Committees as well as by the Committee of the Whole. Following an overview of Attachment A by the Finance Director, Chairs of the standing Council Committees will have an opportunity to ask their fellow Councilmembers if there are any pending questions regarding the proposed Capital Improvement Program. Questions will be tracked in a matrix for staff response. The Financial Planning Model and Capital Improvement Program, adopted by Council resolution, is a six year plan that identifies a schedule and financing strategy for capital projects. Attachment A of the Financial Planning Model combines the activities of all governmental funds (except special revenues), and projects them forward six years. Attachment A reflects financial results, budget and projections for both operating and capital governmental activities. Capital Improvement Program Council Review History (2016) Tab Committee Review Committee of the Whole Residential Streets (103) 9/6, 9/19 Transportation 10/24 Bridges & Arterial (104) 9/6, 9/19 Transportation 10/14 Parks (301) 9/12 CAP 9/26 Urban Renewal (302) 10/10 CAP 10/24 Public Safety Plan (305) 10/4 F &S 10/10 City Facilities (306) 10/4 F &S 10/10 Water Enterprise Fund (401.98) 7/26 Utilities* 8/8 Sewer Enterprise Fund (402.98) 7/26 Utilities* 8/8 Surface Water (412) 7/26 Utilities* 8/8 Golf Course (411) 7/25, 8/8 CAP 9/7 *PW Fee Schedule on 10125 Utilities Agenda ATTACHMENTS * *Please bring 2017 -2018 Biennial Budget Workbook ** (Informational memos for 301, 305, 306 and Utility Enterprise are included for reference) 153 154 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Rick Still, Parks & Recreation Director BY: Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: September 7, 2016 SUBJECT: Parks & Recreation CIP Budget ISSUE Parks & Recreation Capital Improvement Program (CIP) Budget for 2017 — 2022. BACKGROUND During this cycle of the CIP budget, Parks & Recreation (P&R) staff have revamped the P&R portion of the CIP Budget. This was done to clean-up, simplify, and clarify the various plans in the budget. The changes are noted in this memo. A summarized list of the six changes includes; 1) some projects removed from the plan, 2) reordered existing project list, 3) name changes to existing projects, 4) new photos and/or maps on the CIP pages, 5) new CIP projects identified, and 6) reallocation of funds within the projects to better meet the City's and PROS Plan goals and current needs within the city. DISCUSSION In order of the list above, please find additional information on each of the changes made to the Parks & Recreation 301 Fund budget for the 2017 — 2022 cycle of the CIP (Attachment A). 1. In efforts to clean-up the P&R portion of the CIP budget, six project pages were removed from the plan. These projects were either relocated into the Public Works Department CIP Budget or removed as they were no longer applicable, merged with other projects or are not in the city's priorities for this 2017 — 2022 cycle. These projects include the following; "WRIA 9 Watershed Planning," "Duwamish Gardens," "Black River Trails Connector," "Ryan Hill Park," and "Nelson Salmon Habitat Side Channel." 2. Also in efforts to clean-up and simplify the P&R portion of the CIP budget, the list of projects was reordered so the more current and timely projects are listed first. 3. Two project pages were renamed to better reflect the intent of the project or plan however, currently neither of these have monies allocated to them. These projects are "Tukwila Pond Trail & Boardwalk" (pg. 39) and "Open Space Improvements" (pg. 43). 4. All pages also have new pictures and/or maps to provide better visual reference to the projects. 5. There are four new sheets added to the CIP budget plan for 2017 — 2022. These are, "Park Acquisition" (pg. 31), "Park Improvements" (pg. 33), "Municipal Arts Fund" (pg. 35), and "Dog Park Projects" (pg. 37). These were added as they reflect several of the City's and PROS Plan goals, and address some longstanding and current issues in Tukwila's Parks, Trails, & Open Space System. 155 INFORMATIONAL MEMO Page 2 6. As staff revamped and reviewed in detail the plans of the P&R CIP Budget there was significant reallocation of funds to reflect the priorities and meet identified goals of the City and PROS Plan. These reallocations will also help address the needs of Tukwila's aging Parks, Trails, & Open Space System. FINANCIAL IMPACT The overall budget is $4.46M over the next six years for the P&R portion of the 301 Fund CIP Plan. All of the funds in the plan come from the following funding sources; Grants, King County Levy, Mitigation, and REET 1. There is no general fund contribution to the P&R 301 Fund CIP Plan. RECOMMENDATION The Community Affairs and Parks Committee is being asked to review and forward the Parks & Recreation Capital Improvement Program 301 Fund section of the 2017-2018 Biennial Budget to the Committee of the Whole. ATTACHMENTS A. Proposed Parks & Recreation 2017 — 2022 CIP Budget for 301 Funds 56 WA2016 Info MernoskP&R CIP Budget (9-7-16) MEMO.doc 1 City of Tukwila Allan Ekberg, Mayor TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Car8sen, Deputy Finance Director DATE: September 28,2016 SUBJECT: Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees are reviewing budget sections prior to review by the full Council. The Finance section 0f the budget iS ready for review by the Finance and Safety Committee. BACKGROUND The City has created two new funds associated with the Public 8@f8tv Plan. The Public Safety Plan fund will be used to account for all costs associated with the new Justice Center and reconstruction Of fire stations. Projects in this fund will be funded by voter-approved debt. Th8 City Facilities fund will be used t0 account for costs associated with major [ecoDGt[uCtiDOCJCi1v facilities including the Public Works shops facility. Projects in this fund will be funded by LTGO Or other non-voted debt options. Debt will be repaid bV half by the general fund and half bythe utility funds. These funds will be necessary if voters approve the proposed bond measure in November 2018. If the measure is not approved, it is expected that the City shall amend the budget in early 2O17io reflect the changes associated with the loss. DISCUSSION Public Safety Plan Fumct The proposed budget for the Public Safety Plan fund included proceeds from voter-approved debt proceeds received in January 2017 as well as mitigation fees from the Tukwila South agreement. Costs accounted for in this fund would be for the Justice Center as well as fire stations and fire equipment outlined iD the Plan. City Facilities fund. Funding for project expenditureainthHCitvFaCi|itiesfundinc|udeLTG(]bondproceedSiO2U17 to purchase land for the Public Works Shops facility and either LTGO or 63-20 financing to fund the construction of the facility. For conservative bVdgetiDg, the proposed budget shows the construction funded byLTG[}bonds. Council can choose the funding mechanism for COOSt[Ucii0O in 2017. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package inNovember. ATTACHMENTS * Draft Public Safety Plan and City Facilities Funds 2O17-2O18 Proposed Budgets Fx' 158 City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Utilities Committee FROM: Bob Giberson, Public Works Director 'fi4 BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: July 22, 2016 SUBJECT: Proposed 2017-2018 Biennial Budget Water, Sewer & Surface Water Enterprise Funds ISSUE Utilities Committee to review Proposed 2017-2018 Biennial Budget, Rate Model, and Capital Improvement Programs for Water, Sewer and Surface Water Enterprise Funds. DISCUSSION & FISCAL IMPACT Water Fund • Rate increases of 5% across the board • Remains at 7.5 Employees • CIP includes Andover Park E, Macadam Rd S, 58th Ave S, and 53rd Ave S • Long range concern includes Water Reservoir • Facilities debt service is estimated at $400k/year Sewer Fund • Rate increases of 3.5% every other year, opposite King County sewer treatment increases • Adding 1 Full Time Employee from 3.5 to 4.5 employees • CIP includes CBD Sewer Rehab, Andover Park E, Sewer Lift Station #2, and 53rd Ave S • Long range concerns include aging infrastructure and replacing sewer lift stations • Facilities debt service is estimated at $240k/year Surface Water Fund • Rate increases of 5% and 3%, alternate years • Adding .5 Foreman (previously shared with Street dept.) from 12.5 to 13 employees • CIP includes 42nd Ave S, Chinook Wind, Tukwila 205 Levee, EMW Outfalls, and 53rd Ave S • Long range concerns include NPDES requirements, aging infrastructure, and levee • Facilities debt service is estimated at $560k/year RECOMMENDATION Utilities Committee approval to forward the Water, Sewer, and Surface Water section of the 2017- 2018 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget, Rate Model and CIP Sheets WAShared Copy Only\Gaiffludget 2017-2019\lnfo Memo UC Review 2017-2018 W-S-SW M 07-22-16 gl sb.docx 159 160 COUNCIL AGENDA SYNOPSIS lzilials iWeefiq Dale Prepared by M �Wor.Vgiew l review 10/24/16 Co 0 Molion Mtg Date ❑ Resolution Altg Date ❑Ordinance Alig Dal, ❑ Bid Axard Mig Date E] T'ublic Hea )'i �g /i Alt ,g Date ❑ Other Aftq.Date SPONSOR Z Counc-il ❑ Ma yor 0,HR ❑ DCD ❑ Finance E] Fire ❑ IT E] P&R E] Poli6v ❑ PWI SPONSOR'S Consideration of a proposal to modify the titles and scopes of the 4 City Council standing SUMMARY Committees beginning in 2017. RCVIFWGD BY F-1 cow Mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITFEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Council Analyst COST IMPACT / FUND SOURCE ExPF'1N1)j'1'u1u,'1 Rl,'Quiio,"D AMOUNT' BUDGETED APPROPRIATION REQUIRED $ $ $0 Fund Source: Coannews.- ITEM INFORMATION ITEM NO. 3.D. 161 STAFFSPONSoR: LAUREL HUMPHREY ORK, INA], A(31 �',NM Dxi'],": 10/24/16 A(,,FINDA I'n m Tlrllj,l-2017 Standing Council Committees CATFIGORY Z Discxwion ,g Date 10124116 M1 0 Molion Mtg Date ❑ Resolution Altg Date ❑Ordinance Alig Dal, ❑ Bid Axard Mig Date E] T'ublic Hea )'i �g /i Alt ,g Date ❑ Other Aftq.Date SPONSOR Z Counc-il ❑ Ma yor 0,HR ❑ DCD ❑ Finance E] Fire ❑ IT E] P&R E] Poli6v ❑ PWI SPONSOR'S Consideration of a proposal to modify the titles and scopes of the 4 City Council standing SUMMARY Committees beginning in 2017. RCVIFWGD BY F-1 cow Mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITFEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Council Analyst COST IMPACT / FUND SOURCE ExPF'1N1)j'1'u1u,'1 Rl,'Quiio,"D AMOUNT' BUDGETED APPROPRIATION REQUIRED $ $ $0 Fund Source: Coannews.- MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/18/16 1 161 162 City of Tukwila Allan Ekberg, Mayor TO: Committee of the Whole FROM: Dennis Robertson, Councilmember BY: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: October 18, 2016 SUBJECT: 2017 Standing Council Committees ISSUE Proposal to modify the titles and scopes of City Council standing committee beginning in 2017. DISCUSSION Tukwila Municipal Code 2.04.180 outlines the purpose and scope of the Council's four standing committees: Transportation, Utilities, Finance and Safety, and Community Affairs and Parks. This framework has been in place since 1987 (prior to 1987 standing committees had varying names and scopes) and has not been significantly reevaluated with regard to current workload and policy considerations. The City Council is asked to consider revising the scope of the standing committees beginning in 2017. At the end of 2017 the proposal will be reevaluated to determine if meeting length and workload are appropriately balanced. The Council may then choose to revert to the current framework or consider something new for 2018. Current Committee Structure (note: bulleted lists not comprehensive) Transportation Committee • transportation • street lighting • transportation plans • signals • traffic • street LIDs • transit • rights-of-way • streets Utilities Committee • water • solid waste • sewer • recycling • electric power • river basins • natural gas • levies • telecommunications Finance and Safety Committee • fiscal operations • information technology • budget and financial reports • police protection • salary grade schedule • fire protection • position classifications • municipal court • library • emergency services • tourism • animal control 163 INFORMATIONAL MEMO Page 2 Community Affairs and Parks Committee • planning physical, economic, • annexations aesthetic, cultural and social • human services development of the City • parks • Comprehensive Plan • park plans • Zoning, Building, Sign Codes • recreation facilities • code enforcement • community activities Proposed Committee Structure (note: bulleted lists not comprehensive) Public Works Committee • transportation and traffic • street lighting and signals • street infrastructure • street UDs • water, sewer • solid waste and recycling • power • river basins and levies • public works facilities • telecommunications • fleet Public Safety and Parks Committee • police protection • emergency services • fire protection • parks • municipal court • park plans • public safety facilities • recreation facilities • animal control • community activities Finance and Technology Committee • fiscal operations • library • budget and financial reports • tourism • salary grade schedule • information technology • position classifications Community Development and Nei hborhoods Committee • land use • annexations • housing • human services • code enforcement • community outreach • community and economic planning 164 INFORMATIONAL MEMO Page 3 Alternate View Current Finance and Safety Community Affairs and Parks Transportation Utilities Finance 'n% Trd o') Utilities F27*T- =*- ti Finance and Technology Public Safety and Parks Community Development and Neighborhoods Public Works RECOMMENDATION The Committee of the Whole is asked to consider and provide feedback on the proposal. If there is consensus to proceed, staff will prepare a code amendment. 165 166 Upcoming Meetings & Events October /November 2016 24th (Monday) 25th (Tuesday) 26th (Wednesday) 27th (Thursday) 28th (Friday) 29th (Saturday) ➢ Community ➢ Utilities Cmte, Autumn Tukwila Int'l. Affairs & Parks 5:30 PM Harvest Blvd. Action Cmte, (Foster Carnival Cmte's 5:30 PM Conference Trash Pickup (Hazelnut Room) Day Conference Room) 9:00 — 10:00 AM r 6:00 -8:00 PM ➢ City Council (Tukwila Committee of Community For location or the Whole Mtg., Center) information contact 7:00 Pm $2.00 per child. Sharon Mann (Council Join in the fun with a 206- 200 -3616 Chambers) costume contest, C.O.W. to be crafts, games and immediately much more. followed by a Healthy dinner Special Mtg. option available for purchase. ➢ Planning Commission, Public Hearing: Adoption of Low Impact Development Regulations and amendments to TMC Title 18. 6:30 PM (Council Chambers) 31st (Monday) 1st (Tuesday) 2nd (Wednesday) 3rd (Thursday) 4th (Friday) 5th (Saturday) ➢ Library ➢ Equity & Advisory Diversity Board, Commission, 7:00 PM 5:15 PM (Community (Hazelnut Center) Conference Room) Deadline for in- person registration for new voters (to be eligible to vote in the November election). ➢ Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 -767 -2308. ➢ Civil Service Commission: 1 st Mon., 5:00 PM, Hazelnut Conf. Room. ➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Con£ Room. Affordable Housing Roundtable. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 Pm, Duwamish Conference Room. Contact Chris Portman at 206 - 431 -2197 ➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Con£ Room. ➢ Finance & Safety Committee: 1 st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. ➢ Library Advisory Board: 1st Tues., 7:00 Pm, Community Center. Contact Shannon Fisher at 206 -767 -2312. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206 -767 -2332. ➢ Transportation Committee: 1 st & 3rd Mon., 5:30 Pm, Foster Conf. Room ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM Tukwila Heritage & Cultural Center, 14475 59' Avenue S. Contact Louise Jones -Brown at 206- 244 -4478. ➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room: (A) Supplement No. 1 for Phase 2 of the 'Tukwila 205 Levee certification. (B) Resolution adopting a new Public Works Fee Schedule. (C) Customer assistance programs for water, sewer and surface water. 167 Tentative Agenda Schedule MONTH MEETING I '- MEETING 2 -' MEETING 3 - MEETING 4 = ` REGULAR C.O.W: REGULAR C.O.W. October 3 10 17 24 See agenda packet cover sheet for this week's agenda (October 24 2016 Committee of the Whole Meeting). November 7 14 21 28 Special Presentation: Public Hearing: Special Presentations: Public Hearing: Mayor Ekberg's New Employee Tax Levy Legislation. Code Changes. Budget Presentation. Introductions. Special Issues: l Unfinished Business: Special Issues: -Tax Levy -A resolution -Tax Levy Legislation. Appointments/ Legislation. - Budget Legislation. adopting the Green Proclamations: - Budget Legislation. -Public Safety Bond Tukwila 20 -year -A proclamation in - Public Safety Bond Ordinance. plan. recognition of Ordinance. -An ordinance Veterans Day. implementing - Appointments to regulations related Lodging Tax to surface water Advisory management (TMC Committee. Title 14). - Confirm -An ordinance appointments to the implementing Low Arts Commission Impact and to Equity and Development Diversity. requirements. Regular Meeting to be -An ordinance followed by a Special implementing Low Budget Work Session. Impact Development requirements in the design and review of surface water drainage on development projects (TMC Title 8 and 18) -An ordinance updating the rental license requirements to match the fee resolution and require pest control. -A resolution authorizing study of the LCLIP program. -An ordinance reducing development and land use fees for certain affordable housing projects. -An ordinance to provide an impact fee deferral process for single family residential construction. • i