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HomeMy WebLinkAboutCOW 2016-11-14 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ COMMITTEE OF THE WHOLE ❖ Allan Ekberg, Mayor Counci /members: • :- Dennis Robertson • :- Verna Seal David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn Joe Duffie, Council President • :- Kate Kruller • :- Thomas McLeod Monday, November 14, 2016; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 3. PUBLIC HEARINGS a. Tax levy legislation: Pg.1 (1) An ordinance levying the general taxes for the fiscal year commencing Pg.S January 1, 2017. (2) An ordinance relating to the limiting factor for the regular property Pg.9 tax levy above the rate of inflation (Implicit Price Deflator). (3) An ordinance increasing the regular levy from the previous year on Pg.11 all property, both real and personal, by 1% commencing January 1, 2017. b. Budget legislation: Pg.15 (1) An ordinance amending Ordinance No. 2458, which adopted the Pg.21 biennial budget for the 2015 -2016 biennium, to adopt an amended year -end budget. (2) An ordinance adopting the biennial budget for the 2017 -2018 biennium. Pg.35 (3) A resolution adopting the 2017 -2022 Financial Planning Model and the Pg.41 Capital Improvement Program (CIP) for general government and the City's enterprise funds. 4. SPECIAL ISSUES a. Tax levy legislation: Pg.i (1) An ordinance levying the general taxes for the fiscal year commencing Pg.S January 1, 2017. (2) An ordinance relating to the limiting factor for the regular property Pg.9 tax levy above the rate of inflation (Implicit Price Deflator). (3) An ordinance increasing the regular levy from the previous year on Pg.11 all property, both real and personal, by 1% commencing January 1, 2017. b. Budget legislation: Pg.15 (1) An ordinance amending Ordinance No. 2458, which adopted the Pg.21 biennial budget for the 2015 -2016 biennium, to adopt an amended year -end budget. (2) An ordinance adopting the biennial budget for the 2017 -2018 biennium. Pg.35 (3) A resolution adopting the 2017 -2022 Financial Planning Model and the Pg.41 Capital Improvement Program (CIP) for general government and the City's enterprise funds. (continued...) COMMITTEE OF THE WHOLE MEETING Monday, November 14, 2016 Page 2 4. SPECIAL ISSUES c. An ordinance authorizing the issuance of Unlimited Tax General Pg.43 (cost.) Obligation Bonds to finance costs related to the Public Safety Plan. d. A resolution adopting a new Public Works fee schedule. Pg.75 e. A contract supplement for the Tukwila 205 Levee. Pg.109 f. A contract supplement for the 42nd Avenue South Phase III Project. Pg.127 g. A resolution amending the Financial Planning Model policies. Pg.149 h. A resolution related to the cost -of- living adjustment (COLA) for Pg.159 non - represented employees. i. Developer selection for motel site. Pg.177 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at www.tukwilawa.gov) HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. CITIZEN COMMENTS At each Council meeting, citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS nifials Meeliq Date Prepared by Mayor'- repim , Council review 11/14/16 PMc ❑ Resolution Mig Date Z Ordinance Alf ,g Data 11121116 11/21/16 PMc ElOther Ali ,g Dale V SPONSOR'S The Council is being asked to approve three property tax ordinances for the 2017 property summ"\Ry tax levy - one to authorize the levy, the second to approve an increase in the levy from the previous year and the third to declare a substantial need so that the full 1% property tax increase can be assessed. RiN1111,,WHA) BY ❑ cow Mtg. ❑ CA&P Cmte F-1 F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR /ADMIN. Finance Department Comm"I-11"' Directly to C.O.W. per FS Chair and Council President COST IMPACT / FUND SOURCE AmoUM, BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 ITEM NO. M 77TSTMT SPONSOR: PEGGY MCCARTHY IORI(',INAj,,AGI,',Nt),\D,\'f'l-,,: 11/14/16 A(,,],"NDA ITEINITITLE Approve property tax ordinances for 2017 property tax levy. CA' FICIORY ❑ Discussion Mt ,g Date 11114116 ❑ Motion AlIg Dale ❑ Resolution Mig Date Z Ordinance Alf ,g Data 11121116 ❑ BidAn)ard A/kg Dale Z Public llearin�g Mtg Date 11114116 ElOther Ali ,g Dale SPONSOR ❑ Council [:] Mayor [:] HR ❑ DCD [:].Finance [:J.Fire ❑ TS E]P&R ❑ Police ❑ PIV SPONSOR'S The Council is being asked to approve three property tax ordinances for the 2017 property summ"\Ry tax levy - one to authorize the levy, the second to approve an increase in the levy from the previous year and the third to declare a substantial need so that the full 1% property tax increase can be assessed. RiN1111,,WHA) BY ❑ cow Mtg. ❑ CA&P Cmte F-1 F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR /ADMIN. Finance Department Comm"I-11"' Directly to C.O.W. per FS Chair and Council President COST IMPACT / FUND SOURCE AmoUM, BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated 11/9/16 Draft Ordinances and Preliminary Levy Limit Worksheet 11/21/16 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: November 9, 2016 SUBJECT: 2017 Property Tax Levy ISSUE Approval of ordinances increasing the regular levy from the previous year and adopting the general property tax levy for 2017 by November 30, 2016. BACKGROUND A Public Hearing for adoption of the 2017 property tax levy is required by RCW 84.55.120. The Hearing is scheduled for November 14, 2016. The City was notified on October 10, 2016 that the assessed value for Tukwila for 2017 is projected to be $5,751,820,403. State law allows the City to increase property taxes by 1% or the Implicit Price Deflator (IPD), whichever is less unless an additional ordinance showing substantial need is adopted by City Council. The ordinance showing substantial need must be approved by a majority plus one. The IPD for calculating the 2017 property tax levy is .0095 %, slightly less than 1 %. The allowable levy projected by King County and documented on the Preliminary Levy Limit Worksheet-2017 Tax Roll using the IPD is $14,827,302. The allowable levy using 1% is 14,834,137, representing additional property tax revenue of $6,835 if City Council approves the ordinance showing substantial need. The ordinance to set the general tax levy also includes the excess levy related to the Public Safety Plan that voters approved on the November 8, 2016 general election. The City will sell $36.5 million of bonds in 2016 with the first debt service payment due in 2017. The excess levy will be assessed beginning in 2017; the total excess levy will approximate $2,699,000 with an approximate levy rate of $0.47 per thousand. The budget adopted by Council for the 2017-2018 biennium is based, in part, on a property tax revenue increase of 1% plus new construction. DISCUSSION Levy Amount The assessed value and the allowable levy are subject to change until final levy rate determination. A levy amount of $15,200,000 will be used for the ordinance. If the final allowable levy is less than the ordinance amount, King County Department of Assessments will adjust the 3 INFORMATIONAL MEMO Page 2 ordinance amount to the final allowable levy amount and no further action by the Council will be required. Levy Limit RCW 27.12.390 allows for a maximum statutory levy rate for cities at $3.60 less the actual regular levy made by a library district. RCW 41.16.060 also allows for an additional levy of $0.225 if a city has a firemen's pension fund. The maximum allowable levy for 2017 is estimated to be $3.42310. However, due to the 1% limitation, the Levy Limit Worksheet received from King County estimates the City's preliminary levy rate for 201 at $2.57903. Excess Levy Also included in the tax levy ordinance is an excess levy in the amount of $2,699,000 for debt service related to the unlimited tax obligation bonds that will be sold at the end of 2016. Total bonds issued is planned to be $36.5 million. This is an estimated amount and is subject to adjustment once bonds are sold. RECOMMENDATION The City Council is being asked to approve the ordinance adopting the General Tax Levy, the ordinance showing substantial need to increase property taxes by the full 1 %, and the ordinance showing the dollar and percent increase from the previous year at the November 14, 2016 Committee of the Whole meeting and subsequent November 21, 2016 Regular Meeting. A public hearing has also been scheduled at the November 14, 2016 Committee of the Whole. ATTACHMENTS Draft Ordinances Preliminary Levy Limit Worksheet-2017 Tax Roll WA2016 Info MernosUaxes with Excess Levy.docx El M M � � V AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2017, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, THAT IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, WITH AN EXCESS PROPERTY TAX LEVY FOR THE PURPOSE OF PAYING DEBT SERVICE ON THE CITY'S UNLIMITED TAX GENERAL OBLIGATION BONDS ISSUED IN 2016, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2017 and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the following sentence is provided for information only: The maximum Statutory Levy Rate for the City of Tukwila, as allowed by RCW 84.52.043, is $3.825, which includes $0.225 for the Firemen's Pension Fund as allowed by RCW 41.16.060; and WHEREAS, the City, pursuant to an ordinance adopted by the City Council, has authorized the issuance and sale of $36,500,000 principal amount of the City's Unlimited Tax General Obligation Bonds, 2016 (the "Bonds "), and has determined that to provide the money necessary to pay the debt service requirements on the Bonds in the year 2017 an excess property tax levy in the amount of $2,699,000 for the Bonds must be levied in year 2016, and collected in year 2017; and WHEREAS, the final assessed valuation calculation has been determined; W: Word Processing \Ordinances \General Tax Levy + Excess Levy 11- 9- 16.doc VC:bjs Page 1 of 3 5 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular and Excess Tax Levy. A. There shall be and hereby is levied on all real, personal and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $5,751,820.403 current taxes for the ensuing year commencing January 2017, in the amount and at the rates specified below: Rate Amount Regular Tax Levy $2.58 $15,200,000 Excess Tax Levy $0.47 $ 2,699,000 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2017. C. The excess levy is levied for the purpose of debt service payments on the unlimited tax obligation bonds sold to finance costs related to the City's Public Safety Plan, as submitted to the qualified electors of the City at a special election held on November 8, 2016. Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for non-chartered code cities. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2017. W: Word Processing\Ordinances\General Tax Levy + Excess Levy 11 -9-16.doc VC:bjs Page 2 of 3 0 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\General Tax Levy + Excess Levy 11 -9-16.doc VC:bjs Page 3 of 3 A g.. 561 Mffi] AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RELATING TO THE LIMITING FACTOR FOR THE REGULAR PROPERTY TAX LEVY ABOVE THE RATE OF INFLATION (IMPLICIT PRICE DEFLATOR); PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered its budget for the 2017-2018 biennium; and WHEREAS, in the course of considering the 2017-2018 biennial budget, the City Council reviewed all sources of revenue and examined all anticipated expenses and obligations; and WHEREAS, due to the needs regarding parks, residential and arterial streets, City facilities, and police and fire services, the City Council found there is substantial need to increase the regular property tax limit factor above the rate of inflation; and WHEREAS, the City Council desires to continue that rate in order to meet service needs in the City in 2017 and beyond; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular Tax Levy. The City Council of the City of Tukwila finds there is substantial need to increase the regular property tax limit factor above the rate of inflation, and hereby establishes that the limit factor for the regular levy for the calendar year 2017 shall be 101% of the highest amount of the regular property taxes that could have been lawfully levied in Tukwila in any year since 1985. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. W: Word Processing\Ordinances\Property tax levy limiting factor 11-1-16.doc VC:bjs Page 1 of 2 Section 3. Severabillity. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2017. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Property tax levy limiting factor 11-1-16.doc VC:bjs 10 Page 2 of 2 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2017, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has properly given notice of a public hearing held on November 14, 2016, pursuant to RCW 84.55.120; and WHEREAS, after such hearing and after duly considering all relevant evidence and testimony presented, the City Council has determined that in order to discharge its expected expenses and obligations the City requires an increase in property tax revenue from the previous year, in addition to the increase resulting from the addition of new construction and improvements to property and any increase in the value of State- assessed property-, and WHEREAS, the City Council has determined it is in the City's best interest and necessary to meet its expenses and obligations for the property tax revenue to be increased for 2017, and the final assessed valuation calculation has been determined., NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. An increase in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of State-assessed property, is hereby authorized for the 2017 levy in the amount of $131,254, which is a percentage increase of 1% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State-assessed property, any annexations that have occurred and refunds made. W: Word Processing\Ordinances\Regular Tax Levy Increase 11-1-16 VC:bjs Page 1 of 2 11 Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2017. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Regular Tax Levy Increase 11-1-16 VC:bjs 12 Page 2 of 2 LEVY LIMIT WORKSHEET 2017 T Roll TAXING DISTRICT: City of Tukwila 0efolloning determination qfyour/egular levy 6indtfor2017property taxes is provided by the King County Assessor pursuant to RCW 84.55. 100. Annexed to Library District (Note 1) Estimated Library rate: 0.40l64 Using Limit Factor Using Implicit For District Calculation ofLimit Factor Levy Price Deflator 14,542,770 Levy basis for calculation: (2016 Limit Factor) (Note 7) 14,542,770 1.0100 x Limit Factor 1.0095 14.688.198 =Levy 14.681.303 47.003.826 Local new construction 47.003.826 0 + Increase in utility value (Note 3) O 47.003.826 = Total new construction 47.003.826 2J1073 x Last year's regular levy rate 2.71073 127.415 = New construction levy 127'415 14.815'613 Total Limit Factor Levy 14.808,778 ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX l8PAYABLE. Please read carefully the notes on the reverse side. 11/09/16 2:48 PM Annexation Levy D Omitted assessment levy (Note 4) 0 14,815'613 Total Limit Factor Levy + new lid lifts 14.808.778 5.751.820'403 Regular levy assessed value less annexations 5.751.820.403 2.57581 =Annexation rate (cannot exceed statutory maximum rate) 2.57462 U x Annexation assessed value U O = Annexation Levy U Lid lifts, Refunds and Total O + First year lid lifts O 14.815.613 + Limit Factor Levy 14.808.778 14'815.613 =Total RCVV84.65 levy 14'808,778 18.524 + Re|evy for prior year refunds (Note 5) 18,524 14.834.137 = Total RCVV84.55 levy +refunds 14.827.302 Levy Correction: Year of E 14,834,137 ALLOWABLE LEVY (Note 6) 147827,33-21 |nonmome Information (Note 7) 2.57903 Levy rate based on allowable levy 2.57785 14.556.944 Last year's ACTUAL regular levy 14.656.944 131.254 Dollar increase over last year other than N/C—Annex 124.419 0.0096 Peroentinunaaaenver|astyearotherthanN/C — Annex 0.8596 Calculation of statutory levy Regular levy assessed value (Note 8) 5.751.820.403 x Maximum statutory rote 3.42330 =Maximum statutory levy 19.690,552 +C)mitted assessments levy 0 =Maximum statutory levy 18'690'552 Limit factor needed for statutory levy Not usable ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX l8PAYABLE. Please read carefully the notes on the reverse side. 11/09/16 2:48 PM Notes: 1) Rates for fire districts and the library district are estimated at the time this worksheet is produced. Fire district and library district rates affect the maximum allowable rate for cities annexed to them. These rates will change, mainly in response to the actual levy requests from the fire and library districts. Hence, affected cities may have a higher or lower allowable levy rate than is shown here when final levy rates are calculated. 2) This figure shows the maximum allowable levy, which may differ from any actual prior levy if a district has levied less than its maximum in prior years. The maximum allowable levy excludes any allowable refund levy if the maximum was based on a limit factor. The maximum allowable levy excludes omitted assessments if the maximum was determined by your district's statutory rate limit. If your district passed a limit factor ordinance in the year indicated, that limit factor would help determine the highest allowable levy. However, if the statutory rate limit was more restrictive than your stated limit factor, the statutory rate limit is controlling. 3) Any increase in value in state - assessed property is considered to be new construction value for purposes of calculating the respective limits. State - assessed property is property belonging to inter- county utility and transportation companies (telephone, railroad, airline companies and the like). 4) An omitted assessment is property value that should have been included on a prior year's roll but will be included on the tax roll for which this worksheet has been prepared. Omits are assessed and taxed at the rate in effect for the year omitted (RCW 84.40.080 -085). Omitted assessments tax is deducted from the levy maximum before calculating the levy rate for current assessments and added back in as a current year's receivable. 5) Administrative refunds under RCW 84.69.020 were removed from the levy lid by the 1981 legislature. 6) A district is entitled to the lesser of the maximum levies determined by application of the limit under RCW 84.55 and the statutory rate limit. Levies may be subject to further proration if aggregate rate limits set in Article VII of the state constitution and in RCW 84.52.043 are exceeded. 7) This section is provided for your information, and to assist in preparing any Increase Ordinance that may be required by RCW 84.55.120. The increase information compares the allowable levy for the next tax year with your ACTUAL levy being collected this year. The actual levy excludes any refund levy and expired temporary lid lifts, if applicable. New construction, annexation and refund levies, as well as temporary lid lifts in their initial year, are subtracted from this year's allowable levy before the comparison is made. 8) Assessed valuations shown are subject to change from error corrections and appeal board decisions recorded between the date of this worksheet andfinal levy rate determination. 11/09/16 2:48 PM LevyLimitWS.doc 14 COUNCIL AGENDA S --------------------- ------- - - - - -- Initials Meelin ,g Date Prepared by Mayors review Cmjql revien, 11/14/16 PMC A45WI C_ E Ordinance Al g Date 11121116 11/21/16 PMC ❑ Other Alt g Date SPONSOR ❑ Council [:] Mayor E].HR ❑ DCD E Finance [:] Fire [:] TS [-] P&R [:] Police ❑ PWI SPONSOR'S The 2016 year-end budget modification amends the 2015-2016 biennial budget. Council is SUMMARY being asked to review and approve the ordinance authorizing the amendments. Ri.wir"WEID BY ❑ cow Mtg. E CA&P Cmte E F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. [:] Planning Comm. DATE: 11/8/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance Department CONINIFIT"" Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 ITEM INFORMATION ITEM No. 3B (1) & 4B (1) 15 STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL, AGENDA DXI'E: 11/14/16 A(,,, J1,'N DA I,n_,"m TITLE Approve year-end 2016 budget amendment ordinance CATEGORY F;l Discussion M/g Date 11114116 ❑ motion Mi g Date ❑ Resolution Mtg Dale E Ordinance Al g Date 11121116 ❑ Bid.Axard Al g Dale ® Pubfic.Fleai-iog vft� Date 11114116 ❑ Other Alt g Date SPONSOR ❑ Council [:] Mayor E].HR ❑ DCD E Finance [:] Fire [:] TS [-] P&R [:] Police ❑ PWI SPONSOR'S The 2016 year-end budget modification amends the 2015-2016 biennial budget. Council is SUMMARY being asked to review and approve the ordinance authorizing the amendments. Ri.wir"WEID BY ❑ cow Mtg. E CA&P Cmte E F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. [:] Planning Comm. DATE: 11/8/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance Department CONINIFIT"" Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated 11/2/16 Ordinance in draft form Year-end budget amendment detail - narrative and spreadsheet formats 11/21/16 15 16 City of Tukwila Allan Ekberg, Mayor TO: Finance and Safety Committee FROM: Peggy McCarthy, Finance Director CC: Mayor Ekberg DATE: November 2, 2016 SUBJECT: 2016 Year End Budget Amendments ISSUE Formally approve the administrative 2016 year -end budget amendments. Most of the amendments discussed below have been brought to Committee or Council throughout the year. The result of these proposed amendments eliminates the budgeted General Fund drawdown and keeps departmental expenditures within budget. The amended budget portrays a sound financial position for the City. BACKGROUD Throughout the year, staff have kept the Council apprised of many of the budget amendments needed for 2016 and Council has indicated support for the proposed amendments brought to them through the Committee and Council processes. Budget amendments are proposed for the following reasons: • Reduce the currently budgeted drawdown of the General Fund through departmental under expenditures and increased revenue (see detailed explanation under General Fund below). • Add budget for departments or funds experiencing higher than expected costs and in danger of being over budget at year -end. For 2016, an adjustment is proposed for the Technology and Innovation Services Department, the Recreation Department and three funds. • Adjust budgeted beginning fund balance to reflect 2015 actuals. • Add budget for revenue - backed expenditures such as grants and reimbursable services. • Add budget for carryovers - initiatives budgeted in one year but expended in the current year. • Add budget for new initiatives. In 2016, budget for the Technology and Innovation Services initiative, which was approved by Council on October 17, 2016, is proposed. The proposed amendments have been categorized into the following four groups: No Category Name Category Description 1. Existing Service Adjust budget to reflect changes needed to maintain existing service levels Levels & Plans and plans including departmental under and over expenditures, beginning fund balance adjustments and budget transfers among departments. 2. Revenue Backed Increase both expenditure and revenue budget for new programs or services that have a dedicated funding source. 3. Carryovers Move budget to or from budget years to mirror actual or planned spending and revenue recognition. 4. Initiatives Budget for new programs, enhanced service levels or system improvements. (e.g. for 2016, the Technology and Innovation Services initiatives). 17 INFORMATIONAL MEMO Page 2 The budget amendments are discussed below and are also listed on the attached spreadsheet titled, "2016 Year End Budget Amendment Detaii^ DISCUSSION GENERALFUND Category —Ex/sting Service Levels and Plans. Beginning fund balance. The beginning fund balance budget is increased by $1.56 million to reflect actual 2015 results, bringing the undesignated 2016 beginning fund balance up to $11.3 million from the estimated $Q7 million budgeted balance. Gambling tax revenue. The budget for gambling tax revenue is increased by $000.000 to reflect the increased collection of gambling tax in 2016 duo partially to the resumption of operations at one of the casinos. Transfers Out bo the Arterial Street Fund and Contingency Reserve Fund. The General Fund transfer to the Arterial Stnasd Fund has been reduced by $800,000. In 2015. the Arterial Street Fund received over $1 million ofREET revenue in excess ofbudget. This additional revenue, in addition to $2.3 million in unspent bond proceeds, increased the beginning 2016 fund balance to over 85 million. This additional beginning fund balance provided resources bo finance arterial street projects and reduced the amount of General Fund transfers that would otherwise be needed for 2O1S. The General Fund transfer to the Contingency Reserve Fund has been increased by $275.000. Of this amount. $125.UUO funds the discretionary one-time revenue nasenxa policy requirement and $150,000 funds the minimum fund balance requirement. Transfer of Budget Among Departments. An amendment tn transfer the property insurance budget from Finance to Public Works Facilities corresponds with the underlying accounting for this cost. The budget for the .5 FTE Police Records Systems Administrator, discussed at the 7/6/16 Finance and Safety Committee meedng, will be transferred to the Technology and Innovation Services Department through the 2017-18 biennial budget. Departmental Expenditures Exceeding Budget. The Recreation Department incurred additional extra labor costs to continue and expand the aftenschoo| REACH program from September through December of 2016; $40.000 of additional budget is added for this purpose. This was discussed at the 6/27/16 Community Affairs and Parks Committee meeting and was also reported to Council on 9/6/16 through the 2nd Quarter Financial Report. The Human Resources Deportment incurred approximately $30.000 of costs in excess of budget for the Fire Chief and the Technology and Innovation Services Director recruitment. This overage was reported to Council on Q/6/1M through the 2nd Quarter Financial Report. The Human Resources Director projects that these additional costs can be absorbed within her existing budget and no amendment is proposed. The Technology and Innovation Gen/ices department incurred unbudgetad costs related to director transition. An additional $110,000 of expenditure budget has been proposed because of this. Departmental Under Expenditures. The most significant amendments relate to reducing departmental expenditure budget where under expenditures have occurred, or are expected to occur. Aso result ofthe 2015-16 Mid-Biennial budget omondment, adopted by Council on 12/7/15. $1.148 million of expenditure budget was added to 2016 — primarily for the Police Department and Fire Department budgets -- resulting in a budgeted $1.3 million drawn down of the General Fund ending fund balance. Similar to2O15.certain departments in 2016 experienced, or are expected to exparionca, under spending of their budgets. The underapending stems from position vacancies, lower than expected costs (for instance, in claims and w�01G|n� momNn 2O10n�.18�NA�d�x 1/� '-----"---_ � INFORMATIONAL MEMO Page 3 judgments) and other reasons. The under expenditures reflected in the proposed 2016 year -end budget amendments exceed $1 million and significantly reduce this budgeted drawn down. The under expenditure account numbers, descriptions and amounts are listed on the attachment, "2016 Departmental Expenditure Reductions ". Category 2 — Revenue Backed The most significant amendment in this category is for the reimbursed police services of two police officers. One officer is dedicated to the Auto Theft Task Force and the other officer is dedicated to the Criminal Justice Training Center for the Basic Law Enforcement Academy. This issue was discussed at the March 22, 2016 Finance & Safety Committee meeting, which also included a discussion on the COPs grant amendment. The COPs grant amendment is necessary to fully reflect both the grant revenue and the grant expenditures in the budget. The original COPs grant amendment approved through the 2015 -16 mid - biennial budget amendment process, inadvertently reduced expenditures by the expected grant revenue. The amendment adds budget for the grant revenue and adds corresponding expenditure budget as well. Other revenue backed amendments are for the Preschool Program, the additional Partners In Community Health (PICH) grant awards, approved by Council at the 9/19/16 regular council meeting, and the reimbursable services provided for the Boeing Founders Day event by the Police Department, Fire Department and Technology and Innovation Services Department. Category 3 — Carryovers All costs associated with the Police records management system are expected to be expended in 2016. The 2015 $137,000 project budget was not spent in 2015 and is carried to 2016; the 2017 $245,000 project budget will be expended in 2016 and is carried to 2016 from 2017. Additionally, budget was approved in 2015 for the Laserfiche Rio upgrade but was not expended. This item was mentioned at the 3/22/16 Finance and Safety meeting as a possible carryover budget amendment for 2016; it is included in the proposed 2016 year -end amendments. Category 4 — Initiatives. Budget of $170,240 is added for the Technology and Innovation Services initiative. Council approved this initiative at the 10/17/16 regular council meeting. N . `PI®X� Budget amendments for other funds are proposed to -- • adjust the beginning budgeted fund balance to reflect actual 2015 results, • add expenditure budget to ensure adequate coverage of actual 2016 expenditures, • reflect budget changes in General Fund transfers into the Arterial Street and Contingency Reserve funds, • carryover budget from 2015 for the Duwamish Garden capital project (Land & Park Acquisition fund 301), and • reflect additional Local Improvement District (LID) bond payments resulting from the early LID assessment payoff in 2015 of 7 parcels. SUMMARY / FINANCIAL OUTLOOK Overall, the proposed budget amendments eliminate the existing, budgeted General Fund drawdown and result in a small addition to the General Fund. Actual financial results are expected to mirror the amended WA2016 Info MemosOudgetAmendmentNov 2016 11.3.16 FINAL,dou 19 AR 5f budget with no drawdown in General Fund balance and departmental expenditures remaining within budget. The amended budget reflects a sound financial position. RECOMMENDATION The Council is asked to approve the 2016 Year-end Budget Amendment ordinance and consider this item at the November 14, 2016 Committee of the Whole, and November 21, 2016 Regular Council Meeting. ATTACHMENTS Draft Ordinance Draft Ordinance Detail 2O16 Year End Budget Amendment Detail 2016 Departmental Expenditure Reductions Wi010Info 201811.3.10HNALdmcx AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2458, WHICH ADOPTED THE CITY OF TUKWILA'S BIENNIAL BUDGET FOR THE 2015 -2016 BIENNIUM, TO ADOPT AN AMENDED YEAR -END BUDGET; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on November 17, 2014, Ordinance No. 2458 adopted the 2015 -2016 biennial budget of the City of Tukwila; and WHEREAS, on November 14, 2016, following required public notification, the City Council conducted a public hearing on the proposed 2016 Year -End Budget Amendment to the 2015 -2016 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ordinance Amended. Tukwila Ordinance No. 2458 is hereby amended with the City Council's adoption of the document entitled " 2016 Year -End Amendment to the 2015 -2016 Biennial Budget," attached hereto and incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.200. Section 2. Estimated Revenues and Appropriations. The totals of the estimated revenues and appropriations for each separate fund amended and the aggregate budget totals are as follows: FUND EXPENDITURES REVENUES 000 General $130,749,947 $130,749,947 103 Residential Street 13,135,671 13,135,671 104 Arterial Street 38,986,080 38,986,080 105 Contingency 6,078,632 6,078,632 109 Drug Seizure 755,000 755,000 301 Land Acquisition 6,602,000 6,602,000 Aggregate Budget Totals $196,307,330 T $196,307,330 W: Word Processing \Ordinances \Budget amendment - 2015 -2016 year -end 11 -1 -16 VC:bjs Page 1 of 2 21 Section 3. Copies on File. A copy of this amending ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 7 2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Office of the City Attorney Allan Ekberg, Mayor Filed with the City Clerk,.— Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: 2016 Year-End Budget Amendment to the 2015-2016 Biennial Budget W: Word Processing\Ordinances\Budget amendment-2015-2016 year-end 11 -1 -16 VC:bjs 22 Page 2 of 2 City of Tukwila 2016 Year -End Budget Amendment - Draft Ordinance Detail Reconciliation of Budget Amendment ORIGINAL AMENDED 2016 Year -Enc AMENDED Summary to Ordinance BUDGET BUDGET 2015 Amendment BUDGET 2016 EXPENDITURES Total Expenditures Total Expenditures Expenditure amendment Total Expenditures 000 General $ 125,817,778 $ 128,196,824 2,553,123 750,000 1,900,000 275,000 575,000 - 2,600,000 $ 130,749,947 101 Hotel /Motel 2,597,316 2,597,316 2,597,316 103 City Street 11,081,721 12,385,671 13,135,671 104 Arterial Street 35,906,080 37,086,080 38,986,080 105 Contingency 5,703,632 5,803,632 6,078,632 109 Drug Seizure Fund 180,000 180,000 755,000 200 LTGO Bonds 1,415,333 1,415,333 1,415,333 211 Limited Tax G.O. Refunding Bonds, 2008 1,623,400 1,623,400 1,623,400 212 Limited Tax G.O. Bonds, 2009A 866,315 438,355 438,355 214 Limited Tax G.O. Bonds, 2010A 1,172,100 1,172,100 1,172,100 216 Limited Tax G.O. Refmnding Bonds, ValleyComm 229,800 229,800 229,800 217 2011 Refunding Bonds 1,095,500 1,095,500 1,095,500 218 2014 Urban Renewal 226,260 226,260 226,260 206 LID Guaranty 669,000 669,000 669,000 233 2013 LID 2,400,813 2,949,390 2,949,390 301 Land Acquisition, Park Devl. 3,902,000 4,002,000 6,602,000 302 Facility Replacement 10,582,204 8,719,204 8,719,204 303 General Government Improvements 901,000 901,000 901,000 304 Fire Improvements 550,200 550,200 550,200 401 Water 18,422,000 17,699,000 17,699,000 402 Sewer 19,986,000 21,871,000 21,871,000 411 Foster Golf Course 4,181,494 4,181,494 4,181,494 412 Surface Water 20,429,000 20,173,000 20,173,000 501 Equipment Rental 11,567,136 11,608,610 11,608,610 502 Insurance Fund 14,280,958 13,274,958 13,274,958 503 Insurance - LEOFF 1 Fund 1,772,191 1,510,191 1,510,191 611 Firemen's Pension 1,617,300 1,617,300 1,617,300 Total $ 299,176,531 $ 302,176,618 $ 8,653,123 $ 310,829,741 REVENUES Total Revenues Total Revenues Revenue amendment Total Revenues 000 General $ 125,817,778 $ 128,196,824 2,553,123 750,000 1,900,000 275,000 575,000 - 2,600,000 $ 130,749,947 101 Hotel /Motel 2,597,316 2,597,316 2,597,316 103 City Street 11,081,721 12,385,671 13,135,671 104 Arterial Street 35,906,080 37,086,080 38,986,080 105 Contingency 5,703,632 5,803,632 6,078,632 109 Drug Seizure Fund 180,000 180,000 755,000 200 LTGO Bonds 1,415,333 1,415,333 1,415,333 211 Limited Tax G.O. Refmiding Bonds, 2008 1,623,400 1,623,400 1,623,400 21.2 Limited Tax G.O. Bonds, 2009A 866,315 438,355 438,355 214 Limited Tax G.O. Bonds, 2010A 1,172,100 1,172,100 1,172,100 216 Limited Tax G.O. Refundung Bonds, ValleyComm 229,800 229,800 229,800 217 2011 Refunding Bonds 1,095,500 1,095,500 1,095,500 218 2014 Facility 226,260 226,260 226,260 206 LID Guaranty 669,000 669,000 669,000 233 2013 LID 2,400,813 2,949,390 2,949,390 301 Land Acquisition, Park Devl. 3,902,000 4,002,000 6,602,000 302 Facility Replacement 10,582,204 8,719,204 8,719,204 303 General Government Improvements 901,000 901,000 901,000 304 Fire Improvements 550,200 550,200 550,200 401 Water 18,422,000 17,699,000 17,699,000 402 Sewer 19,986,000 21,871,000 21,871,000 411 Foster Golf Course 4,181,494 4,181,494 4,181,494 412 Surface Water 20,429,000 20,173,000 20,173,000 501 Equipment Rental 11,567,136 11,608,610 11,608,610 502 Insurance Fund 14,280,958 13,274,958 13,274,958 503 Insurance - LEOFF 1 Fund 1,772,191 1,510,191 1,510,191 611 Firemen's Pension 1,617,300 1,617,300 1,617,300 Total $ 299,176,531 $ 302,176,618 $ 8,653,123 $ 310,829,741 11/2/2016 23 2016 Year End Budget Amendments 2O1G Departmental Expenditure Reductions TOTAL DEPARTMENTAL EXPENDITURE REDUCTIONS /� Other Salary Total benefits $ $ $ MAYOR (115,000) (115,000) 000.03.5I2 JUDICIAL 000.03.512.500.41l0 PROFESSIONAL SERVICES (20,000) 000,03.513 EXECUTIVE 000.03.513.100.41.02 PROFESSIONAL SERVICES MISC. (50\000) 000.03.558 PLANNING &[OK4IVINTYDEVELOPMENT 000.03558J00.41.00 PROFESSIONAL SERVICES (45,000) CITY ATTORNEY (170,000) (170,000) 00006.515.300.41.03 SPECIAL MATTERS (I00000 000.06.515300.41.00 PROFESSIONAL SERVICES (70,000) COMMUNITY DEVELOPMENT (40,000) (160,000) (200,000) 000.08.558.501 BLDG, PERMITS, PLAN REVIEW 000.08.558.501.11.00 SALARIES (120,000) 000.08.558.50I.2I.00 FICA (8,000) 000.08558.50I.23.00 PERS (10,000) 000.08S58.50124.00 INDUSTRIAL INSURANCE (5'000) 000.08.558.50I25.00 ME0[ALDENTALL|FE,OPT|CAL (IO,UOO) 000.08.558.50II5.97 SELF INSURED MEDICAL &DENTAL (7'000) 000.08.558.50I.49.02 MISCELLANEOUS (40\000) PUBLIC WORKS (80,000) (93,000) (173,000) 000.13.518.300 CU3TOD|AL0AN|TOR/5ECURTY3V[3 000.13.518.300.I1.00 SALARIES (ZO,OOO) 000.13.518.300.25.00 MEDICAL, DENTAL, L|FE,0PT|[AL (6'000) 000.13.543.130 ENGINEERING PLANS AND SERVICES 000.13.543.130.11.00 SALARIES (55,000) 000.I3.543.130.25.97 SELF INSURED K8ED|[AL&DENTAL (12,000) 000.I3.543.130.4I.80 PROFESSIONAL SERVICES (80,000) 000.I5.576.800 GENERALPARK5 000.15.576.800.11.00 SALARIES (60,000) 000.15.576.800.25.97 SELF-INSURED MED|[AL&DENTAL (8'000) FINANCE (215,000) (70,000) (285,000) 000.05.514.230.II.00 SALARIES (40,000) 000.05.514.330.12.00 EXTRA LABOR (30,000) 000.05.514.230.49.03 CLAIMS AND JUDGMENTS (2I5,000) 2016 Year End Budget Amendment Detail 2016 Increase (Decrease) Ref Explanation V Acct Desc Beg Fund Expense Revenue End Fund Balance Balance GENERAL FUND POLICE DEPARTMENT Category 2 - Revenue Backed - 318,896 318,896 - 1 `Reimbursement from the Washington Auto Theft Prevention sWATPAgrant 112,100 Authority (WATPA) grant for salary and benefits for a 6 revenue detective assigned as a Auto Theft Task Force (ATTF) ,Salaries 84,300 Detective. Began July 1, 2015. This item was presented to r. .............. Benefits Finance & Safety Committee at the March 22, 2016 meeting. 27,800 2 C Reimbursement of salary and benefits for an officer assigned C WSCJTC BLEA 126,200 as a trainer at the Washington State Criminal Justice Training reimbursement Center (WSCJTC) for the Basic Law Enforcement Academy rv. _ a - _... I �Salanes 90;000 (BLEA), began June 1, 2015. Three year agreement. This -- Benefits !item was presented to Finance &Safety Committee at the 36,200 March 22, 2016 meeting. 3 COPS grant; previously the grant expenditure budget was Grant revenue 51,500 reduced by the grant revenue and no grant revenue budget L- - -. - . _. __ - _ .. Iwas recorded. This amendment corrects for this by adding Salaries 27,100 1the revenue budget and the corresponding expenditure Benefits 24,400 ,budget. This item was presented to Finance & Safety l !Committee at the March 22, 2016 meeting. 4 CBoeing Founders Day Event- reimburseable services provided Security Revenue 29,096 by three departments - Police, Fire and Technology Services _ " Overtime 25;075 Benefits 4,021 Category 3 - Carryovers F 383,000 (383,000) 5 (Spillman Records Management System carryover from 2015. lCapital asset 137,000 The 2015 budget was not used and is being carried to 2016. 'The system has been acquired and will be paid for in entirety !in 2016. 6 }Spillman Records Management System carryback from 2017. !Capital asset 246;000 (The system was acquired and implemented ahead of Eschedule; it will be paid for in entirety in 2016. The 2017 E, 'budget is therefore moved to 2016. 7 Police Department Total ! - 701,896 ' 318,896 (383,000) FIRE DEPARTMENT Category 2 - Revenue Backed 37,805 37,805 - 8 IBoeing Founders Day Event- reimburseable services provided Security Revenue 37,805 1by three departments - Police, Fire and Technology Services ;Overtime 31,217 B nefits 6,588 9 IFireDepartmentTotal p 37,805 37,805 11/3/2016 251 Of 5 2016 Year End Budget Amendment Detail 2016 Increase (Decrease) I Ref Explanation Acct Desc Beg Fund Expense Revenue End Fund Balance Balance MAYOR & CITY ATTORNEY Category 1- Existing Service Levels or Plans (285,000), 285,000 10 Y Reduce budget for under expenditures ISee expenditure (115,000), reduction list 11 City Attorney, reduce for under expenditures ESee expenditure (170,000) reduction list Category 3 - Carryovers 93,179 (93,179) 12 1 Lazerfiche Rio digital records software upgrade. This item software 93,179 was presented to the Finance and Safety Committee on March 22, 2016. I 13 Mayor Total (191,821), 191,821 COMMUNITY DEVELOPMENT Category 1- Existing Service Levels or Plans l (200,000) 200,000 14 j Reduce budget for underexpenclitures 1See expenditure (40,000) reduction list 15 Reduce bud get for u n cle rex p e n d itu res -' sa'I a"ry-'&- benefits See expenditure (160,000) reduction list 16 Community Development Total I (200,000) 200,000 PUBLIC WORKS & STREETS Category 1- Maintain Current Service Levels I (66,000) 66,000 17 eMove property insurance from Finance to Public Works Property 107,000 rFacilities Insurance 18 Reduce budget for underexpenclitures ISee expenditure (80,000) reduction list 19 Reduce budget for underexpenclitures - salary & benefits I See expenditure (93,000) reduction list 20 Public Works Total I (66,000) 66,000 PARKS & RECREATION Category 1- Existing Service Levels or Plans I (28,000) 28,000 21 Reduction for u nderspencling in Parks - salary & benefits See expenditure (68,000) -,(reduction .list ., 22 REACH after school program staffing Extra labor 40,000 Category 2 - Revenue Backed 50,200 36,950 (13,250), 23 Revenue and expenditures for the expanded preschool iRevenue 21,750 program; increased services were approved by Council at the �Salaries .5 to .75 13,485 ;August 3, 2015 regular council meeting. This amendment 'FTE- !adjusts the 2016 budget for these increased services. FExtra Labor 8,813 I Benefits 11,102 i5u.pplies 1 100 24 - -"- ' - in Community - l I " i - - Health - I - P-1 C H- -grant - - a d- - d� i- i i - o - n - a f- u. n d - ing,Revenue Prof Services 500 ,Partners 15,200 !through supplemental grant awards. Approved by Council at �Expenclitures 15,200 Ithe 9/19/16 meeting. 25 i Parks& Recreation Total f 22,200 36,950 14,750 26 11/3/2016 2 of 5 2016 Year End Budget Amendment Detail 2016 Increase (Decrease) Ref Explanation d Acct Desc Beg Fund ' Expense Revenue End Fund Balance Balance FINANCE Category 1- Existing Service Levels or Plans (392,000) 392,000 26 1Reduce budget for underexpenditures (See expenditure (215,000) reduction list 27 iReduce budget for underexpenditures - salary & benefits jSee expenditure (70,000); reduction list 28 , M__ ove property insurance from Finance to Public Works Property (107;000) l Facilities l Insurance 29 GFinance Total I (392,000); - 392,000 TECHNOLOGY & INNOVATION SERVICES` Category 1 Existing Service Levels or Plans 110,000 - (110,000) 30 Additional budget ford irector transitional costs Salaries & 110,000 overtime Category 2 - Revenue Backed 1,472 1,472 - 31 4Boeing Founders Day Event - reimburseable services provided, Security Revenue 1,472 Eb Y three departments - Police, Fire and Technolo gy Services (O .v e rt.m.-_ e - 1;235 l Benefits 237 Categ ory 4 - Initiatives 170,240 - (170,240); 32 Additional service request; approved by Council on 10/17/16. professional 170,240 E Bservices, other 33 Jechnology Services Total 281,712 1,472 (280,240); TRANSFERS, REVENUE & OTHER Category 1 - Existing Service Levels or Plans 1,558,000 (525,000); 600,000 2,683,000 34 Adjust budgeted General Fund beginning fund balance to Beginning fund 1,558,000 12015 actual !balance 35 Increase gambling tax revenue budget to reflect revenue Gambling Tax 600,000 !increase 36 Reduce transfer into Arterial Street Fund. REET received # (800,000) lexceeded budget by $900,000 providing supplanting the Gneed for funding from the General Fund l 37 Additional transfer to Contingency Reserve fund for the l 275,000 ;discretionary one time revenue reserve and to adjust the lending fund balance for increased ongoing revenues. 38 Transfers, Revenue & Other Total 1,558,000 (525,000); 600,000 2,683,000 Total General Fund 000 1,558,000 (331,208)'! 995,123 2,884,331 Less beginning fund balance adjustment (1,558,000) Addition to fund balance 1.326.331 General fund net additiona before 2016 year -end budget amendments ** (1,324,048) General fund net additiona after 2016 year -end budget amendments 2.283 ** Represents the ($1,148,040) negative effect of the 2015 -16 mid - biennial budget amendments on the budgeted 2016 ending fund balance in addition to the orignally budgeted draw down of ($177,120) 11/3/2016 273 of 5 2016 Year End Budget Amendment Detail 2016 Increase (Decrease) Ref Explanation Acct Desc Beg Fund Expense Revenue End Fund Balance Balance CONTINGENCY FUND 105 Category 1- Existing Service Levels or Plans 275,000 275,000 , I - — - — - — - — - — - — -- — - — - — - --- — - --- — - ---- 39 Transfer in from the General Fund to maintain the 10% Transfer In 150,000 - !minimum fund balance stipulated in the reserve policy. 40 (Transfer in from the General Fund for the discretionary one- (Transfer In 125,000 time revenue reserve stipulated in the revised Reserve Policy Total Contingency Fund 105 275,000 275,000 RESIDENTIAL STREET FUND 103 Category 1- Existing Service Levels or Plans 750,000 750,000 41 Adjust beginning fund balance based on actual 2015 results Beginning fund 750,000 balance Total Residential Street 750,000 750,000 ARTERIAL STREET FUND 104 Category 1- Existing Service Levels or Plans I 2,700,000 (800,000) 1,900,000 42 Reduce transfer in from General Fund; unexpected increase Transfer In (800,000), lin 2015 REET revenue of over $800,000 provides sufficient (funding 43 (Adjust beginning fund balance to reflect 2015 actual results; I, Beginning fund 2,700,000 � $2.3 million represents unspent bond proceeds for the balance ,Boeing Access Road Bridge project Total Arterial Street 2,700,000 (800,000) 1,900,000 SEIZURE FUND 109 Category 1 - Existing Service Levels or Plans 50,000 575,000 525,000 44 Over $600,000 in Federal seizure monies was received Seizure revenue 575,000 (through September 30, 2016; most of this stems from the 12013 motel seizures. 45 ;Additional expenditure budget t o ensure ade quat e coverage v ar io us 50,000 I of actual costs. Total Seizure Fund 109 50,000 575,000 525,000 LOCAL IMPROVEMENT DISTRICT (LID) FUND 233 Category 1- Existing Service Levels or Plans 300,000 (300,000) 46 Increase principal payments to reflect corresponding increase1ID debt 300,000 lin LID assessment payments; 7 assessments were paid in full 1principal I in 2015. Total LID Fund 233 300,000 (300,000) LAND ACQUISITION FUND 301 Category 3 - Carryovers 1 1,800,000 800,000 800,000 1,800,000 47 �Adjust beginning fund balance based on actual 2015 results Beginning fund 1,800,000 balance 48 tDuwamish Gardens- Project planned for 2015 but carried .. Grant . rev e n u e 800,000 forward to 2016. CIP expenditures 800,000 Total Land Acquisition Fund 301 U 1,800,000 800,000 800,000 1,800,000 28 11/3/2016 4 of 5 2016 Year End Budget Amendment Detail 2016 Increase (Decrease) Ref Explanation Acct Desc Beg Fund Expense Revenue End Fund j Balance f Balance SELF INSURED HEALTHCARE FUND 502 Category 1 Existing Service Levels or Plans 49 Additional budget to ensure sufficient coverage of actual medical claims 200,000 (200,000) costs Total Self Insured Healthcare Fund 502 - 200,000 ? - (200,000); TOTAL AMENDMENT TO 2015 -2016 BIENNIAL BUDGET $ 6,808,000 $ 1,018,792 $ 1,845,123 $ 7,634,331 11/3/2016 295 of 5 30 COUNCIL AGENDA SYNOPSIS ---------------------------------- Initials Meefin Date Plepared by Mayo 's revieav ynczl review 11/14/16 VC Z Resolution Mtg Dale 11121116 Z Ordinance Mtg Date 11121116 11/21/16 VC F-1Other MiS Date SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance [].Fire ❑ 7-S E]P&R [:] Police Z PIFI SPONSOR'S City Council is being asked to approve an ordinance adopting the 2017 - 2018 biennial SUMMARY budget and a resolution adopting the 2017 - 2022 Capital Improvement Program. These items are scheduled for Council consideration at the 11/14/16 Committee of the Whole and 11/21/16 Regular Council meeting. Rj XIEWI M BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte ❑ utilities Cmte ❑ Arts Comm. ❑ Parks Comm. [:] Planning Comm. DATE: 11/8/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance/Public Works Comm"l-IT"I" Unanimous Approval; Forward to C.OW. 11/14 and Regular 11/21 COST IMPACT / FUND SOURCE ExPl';NDITURI-, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $388,286,176 $ $388,276,176 Fund Source: MISCELLANEIOUS FUNDING SOURCES, SEE DETAIL. Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 WON 101120M TA ra 0 [9 Z ITEM NO. 3B (2-3) & 4B (2-3) 31 ISTAFF SPONSOR: PEGGY MCCARTHY 0Rl(',INAj,A(3j-,"Nl)ADA'1'1?: 11/14/16 A(',i,NDA ITI,"Ni Ti'n,i Ordinance adopting the 2017 - 2018 biennial budget, and a resolution adopting the 2017 - 2022 Capital Improvement Program. C,1'IT"GORY M Discussion MtS Dale 11114116 ❑ Motion Mt ,g Date Z Resolution Mtg Dale 11121116 Z Ordinance Mtg Date 11121116 F-] Bid Awand Mi g Date Z Publiclfeafing Mtg Date 11114116 F-1Other MiS Date SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance [].Fire ❑ 7-S E]P&R [:] Police Z PIFI SPONSOR'S City Council is being asked to approve an ordinance adopting the 2017 - 2018 biennial SUMMARY budget and a resolution adopting the 2017 - 2022 Capital Improvement Program. These items are scheduled for Council consideration at the 11/14/16 Committee of the Whole and 11/21/16 Regular Council meeting. Rj XIEWI M BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte ❑ utilities Cmte ❑ Arts Comm. ❑ Parks Comm. [:] Planning Comm. DATE: 11/8/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance/Public Works Comm"l-IT"I" Unanimous Approval; Forward to C.OW. 11/14 and Regular 11/21 COST IMPACT / FUND SOURCE ExPl';NDITURI-, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $388,286,176 $ $388,276,176 Fund Source: MISCELLANEIOUS FUNDING SOURCES, SEE DETAIL. Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated 11/2/16 Draft Ordinance Draft Resolution Reconciliation of the 2017 - 2018 Budget Summary to Ordinance 11/21/16 31 32 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen DATE: November 2, 2016 SUBJECT: 2017 — 2018 Biennial Budget Ordinance 2017 — 2022 Financial Planning Model and Capital Improvement Program ISSUE Adopt the 2017 — 2018 biennial budget and the 2017 — 2022 Capital Improvement Program (CIP) by the end of December. BACKGROUND The proposed biennial budget for 2017 — 2018 and draft 2017 — 2022 CIP were presented to Council on October 3, 2016. Departments within the general fund and all other funds have been reviewed in Council Committees and at the Council Committee of the Whole. Additionally, Council held budget workshops on November 7 and November 10, 2016, to discuss both the budget and CIP. DISCUSSION The preliminary 2017 — 2018 biennial budget reflects the priorities adopted by Council in April of 2016. Seven priorities were identified, that align with the Strategic Plan, and have been incorporated into the preliminary budget. After the budget workshops, no changes to the budget, as presented, were requested. At this time the preliminary 2017 — 2018 biennial budget is being presented to the Finance and Safety Committee for final review and discussion. RECOMMENDATION The Finance and Safety Committee is being asked to approve the 2017 — 2018 biennial budget ordinance and the 2017 — 2022 Financial Planning Model and Capital Improvement Plan resolution and forward to the Committee of the Whole. This item is scheduled for the November 14, 2016 Committee of the Whole for a public hearing and discussion and the November 21, 2016 Regular Council meeting for adoption. ATTACHMENTS Draft Budget Ordinance Reconciliation of 2017 — 2018 Budget Summary to Ordinance Draft CIP Resolution 33 34 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL BUDGET OF THE CITY OF TUKWILA FOR THE 2017-2018 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2017-2018 biennium was submitted to the City Council in a timely manner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 14, 2016; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council hereby adopts the document entitled "City of Tukwila 2017-2018 Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.120. Section 2. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: W: Word Processing\Ordinances\Adopt 2017-2018 Biennial Budget 10-20-16 VC:bjs Page 1 of 3 35 Section 3' A complete CUDV Of the final budget for 2017-2018. GS 8dOpted, together with a CODV of this adopting OrdiO8OCe. Sh@U be kept OU file in the City Clerk's []ffiQe. and 8 copy shall be transmitted by the City Clerk tOthe Division of Municipal COrpO[8tiODS Of the Office of the State Auditor and to the /\8SOCiGtiOO of Washington W: Word pmoessng\0rdinonoes\Adoptun17-2o1a Biennial Budget 1n-2n-1a Page 2 of 3 Total Total Fund Expenditures Revenues 000 General $142.*01. 142.401.606 106 Contingency 5.750.048 5.756.048 181 Hotel/Motel 3.400.875 3.400.875 103 City Street 15.665.431 15.665.431 104 Arterial Street 39.473.923 39.473.923 109 Drug Seizure Fund 581.635 581.635 200 LTG0Bonds 3.764.696 3.764.696 208 LTGD Bonds -2O17 492.000 492.000 209 LlGO Bonds -2O17 872.000 672.000 211 Limited Tax G.O. Refunding Bonds, 3OUO 1.619.416 1.619.416 212 Limited Tax G.O. Bondm, 2009A 855.751 855.751 214 Limited Tax G.O. Bonds, 2010A 1.190.318 1.190.316 218 UTGO-2O17 3.681.800 2.681.000 217 2011 Refunding Bonds 1.102.089 1.102.089 218 2014 Facility 226.260 226.260 206 LID Guaranty 670.151 670.151 233 2013 LID 2.380.408 2.280.408 301 Land Acquisition, Recreation & Park Oe\A. 4.898.123 4.098.123 302 Facility Replacement 8.171.006 8.171.906 303 General Government Improvements 735.349 735.349 304 Fire Improvements 727.831 727.831 305 Public Safety Plan 24.143.000 24.143.000 308 City Facilities 29.493.000 29.408.000 401 Water 18.126.561 18.128.561 402 Sewer 26.482.091 26`482.091 411 Foster Golf Course 3.805.274 3`805.274 412 Surface Water 20.672.838 20.672.828 501 Equipment Rental 13.878.676 12.878.676 502 Insurance Fund 13.998.014 13.008.014 503 Insurance -LEOFF1 Fund 1.746.884 1.740.884 611 Firemen's Pension 1.311.619 1.311.619 Total All Funds Combined *388224762 $3882247G2 Section 3' A complete CUDV Of the final budget for 2017-2018. GS 8dOpted, together with a CODV of this adopting OrdiO8OCe. Sh@U be kept OU file in the City Clerk's []ffiQe. and 8 copy shall be transmitted by the City Clerk tOthe Division of Municipal COrpO[8tiODS Of the Office of the State Auditor and to the /\8SOCiGtiOO of Washington W: Word pmoessng\0rdinonoes\Adoptun17-2o1a Biennial Budget 1n-2n-1a Page 2 of 3 Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations, or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk aSIVA a ITTAN a 11111160111 Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Adopt 2017-2018 Biennial Budget 10-20-16 VC:bjs Page 3 of 3 37 W Reconciliation of 2017 -2018 Budget Summary to Ordinance EXPENDITURES 2017 Expenditures 2018 Expenditures 2018 Ending Fund Balance Total Expenditures 000 General $ 62,639,570 $ 68,168,105 $ 11,593,932 $ 142,401,606 101 Hotel /Motel 440,700 423,914 1,536,261 2,400,875 103 City Street 9,353,000 5,425,000 887,431 15,665,431 104 Arterial Street 29,137,579 9,803,218 533,126 39,473,923 105 Contingency - - 5,756,048 5,756,048 109 Drug Seizure Fund 45,000 45,000 491,635 581,635 200 LTGO Bonds 691,150 2,940,000 133,546 3,764,696 208 LTGO Bonds - 2017 Public Safety Plan - 492,000 - 492,000 209 LTGO Bonds - 2017 Residential Street - 672,000 - 672,000 211 Limited Tax G.O. Refunding Bonds, 2008 809,900 809,100 416 1,619,416 212 Limited Tax G.O. Bonds, 2009A 427,461 428,288 2 855,751 213 UTGO - 2107 - 2,681,000 - 2,681,000 214 Limited Tax G.O. Bonds, 2010A 581,191 575,153 33,972 1,190,316 216 Limited Tax G.O. Refunding Bonds, Valle Comm - - 549,250 1,102,089 217 2011 Refunding Bonds 552,300 549,250 539 1,102,089 218 2014 Facili 113,130 113,130 - 226,260 206 LID Guaranty - - 670,151 670,151 233 2013 LID 721,830 702,655 855,923 2,280,408 301 Land Acquisition, Recreation & Park Devl. 1,139,000 581,000 2,378,123 4,098,123 302 Facility Replacement 1,860,000 6,086,000 225,906 8,171,906 303 General Government Improvements 290,794 294,593 149,962 735,349 304 Fire Improvements - - 727,831 727,831 305 Public Safety Plan 14,187,000 9,599,000 357,000 24,143,000 306 City Facilities 6,150,000 2,302,000 21,041,000 29,493,000 401 Water 8,841,590 6,898,434 2,386,537 18,126,561 402 Sewer 10,164,523 8,618,352 7,699,216 26,482,091 411 Foster Golf Course 1,850,949 1,887,168 67,157 3,805,274 412 Surface Water 8,133,869 8,729,475 3,809,484 20,672,828 501 Equipment Rental 3,952,966 4,227,493 4,698,217 12,878,676 502 Insurance Fund 6,842,617 7,150,807 4,589 13,998,014 503 Insurance - LEOFF 1 Fund 606,299 623,714 516,872 1,746,884 611 Firemen's Pension 72,727 76,491 1,162,401 1,311,619 Total $ 169,605,147 $ 150,902,339 $ 67,717,276 $ 388,224,762 REVENUES 2017 Beginning Fund Balance 2017 Revenues 2018 Revenues Total Revenues 000 General $ 11,500,000 $ 62,665,691 $ 68,235,916 $ 142,401,606 101 Hotel /Motel 906,875 736,000 758,000 2,400,875 103 City Street 833,331 9,397,500 5,434,600 15,665,431 104 Arterial Street 3,786,923 25,398,000 10,289,000 39,473,923 105 Contingency 5,716,048 20,000 20,000 5,756,048 109 Drug Seizure Fund 461,635 60,000 60,000 581,635 200 LTGO Bonds 133,546 691,150 2,940,000 3,764,696 208 LTGO Bonds - 2017 Public Safety Plan - - 492,000 492,000 209 LTGO Bonds - 2017 Residential Street - - 672,000 672,000 211 Limited Tax G.O. Refunding Bonds, 2008 416 809,900 809,100 1,619,416 212 Limited Tax G.O. Bonds, 2009A 2 427,461 428,288 855,751 213 UTGO Bonds -2017 - - 2,681,000 2,681,000 214 Limited Tax G.O. Bonds, 2010A 33,972 581,191 575,153 1,190,316 217 2011 Refunding Bonds 539 552,300 549,250 1,102,089 218 2014 Facility - 113,130 113,130 226,260 206 LID Guaranty 669,151 500 500 670,151 233 2013 LID 898,764 702,111 679,533 2,280,408 301 Land Acquisition, Recreation & Park Devi. 2,713,123 716,000 669,000 4,098,123 302 Facility Replacement 370,706 3,486,600 4,314,600 8,171,906 303 General Government Improvements 334,349 200,500 200,500 735,349 304 Fire Improvements 645,631 32,100 50,100 727,831 305 Public Safety Plan - 23,843,000 300,000 24,143,000 306 City Facilities - 6,150,000 23,343,000 29,493,000 401 Water 4,178,561 6,905,000 7,043,000 18,126,561 402 Sewer 9,009,091 8,674,000 8,799,000 26,482,091 411 Foster Golf Course 23,174 1,864,550 1,917,550 3,805,274 412 Surface Water 4,273,828 7,413,000 8,986,000 20,672,828 501 Equipment Rental 5,592,380 3,141,319 4,144,977 12,878,676 502 Insurance Fund 1,175,682 6,173,727 6,648,605 13,998,014 503 Insurance - LEOFF 1 Fund 1,210,204 268,340 268,340 1,746,884 611 Firemen's Pension 1,170,891 69,687 r 71,041 1,311,619 Total $ 55,638,823 $ 171,092,757 1 $ 161,493,183 $ 388,224,762 39 .s A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2017- 2022 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the biennial City budget, the Capital Improvement Program (CIP) and the Financial Planning Model for the period of 2017- 2022 are resource documents to help plan directions the City will consider for the future-, and WHEREAS, the Financial Planning Model and Capital Improvement Program are not permanent fixed plans, but are guidelines or tools to help reflect future goals and future resources at the time budgets are being planned; and WHEREAS, the commitment of funds and resources can only be made through the budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby adopts the 2017-2022 Financial Planning Model and accompanying Capital Improvement Program, incorporated by this reference as if fully set forth herein. Section 2. A copy of the 2017-2022 Financial Planning Model and accompanying Capital Improvement Program shall be kept on file electronically by the City Clerk and accessible from the City's website in accordance with Washington State records retention schedule requirements and City policy, and shall be made available to the public upon request. Section 3. The assumptions, revenues and expenditures will be reviewed and updated biennially, or as necessary, by the City Council. WAWord Processing\Resolutions\FinanciaI Planning Model & CIP 10-20-16 GL:bjs Page 1 of 2 41 Section 4. The detail of Capital Improvement Program projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2017-2022. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: WAWord Processing\Resolutions\FinanciaI Planning Model & CIP 10-20-16 GL:bjs 42 Page 2 of 2 Co uNcm AGENDA SYNOPSIS ---------------------------- - - - - -- Initials Meetin ,g Date Pre aced by Mayor's review Council review 11/14/16 PMC ❑ Resolution Mtg Date E Ordinance Alt ,g Date 11121116 11/21/16 PMC [:] Otl5er Mt ,g Dale SPONSOR ❑ Council ❑ Mayor [:].HR ❑ DCD E17inance [].Fire ❑ IT ❑ P&R [:] Police ❑ PU;' SPONSOR'S The Council is being asked to approve an ordinance authorizing issuance of unlimited tax summi\Ry general obligation bonds not to exceed $36,500,000. REVIE1WL,.'.D BY [-1 cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: NA COMMITTEE CH-AIR: NA RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department Comm"ITE11", Directly to C.O.W. per F&S Committee Chair and Council President COST IMPACT / FUND SOURCE Expt,'INDI'I'URI:? RI ;QUIRI -"D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 119:4 LTI I101&1-11 TA L"I 0 Le Z ITEMNO. 4.C. ---T1,,\FI,'SPONSOR: PEGGY MCCARTHY 11/14/16 A(,,] ',,NDA Trrj,i Approve the Public Safety bond ordinance for the 2016 UTGO Bond Issue Cy\,i,j-x.,.oizY N Discussion ,Altg Dale 11114116 [:] Motion Alt ,gDate ❑ Resolution Mtg Date E Ordinance Alt ,g Date 11121116 [:1 BidAxard Mt ,g Date [:] PublicHewing Mtg Date [:] Otl5er Mt ,g Dale SPONSOR ❑ Council ❑ Mayor [:].HR ❑ DCD E17inance [].Fire ❑ IT ❑ P&R [:] Police ❑ PU;' SPONSOR'S The Council is being asked to approve an ordinance authorizing issuance of unlimited tax summi\Ry general obligation bonds not to exceed $36,500,000. REVIE1WL,.'.D BY [-1 cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: NA COMMITTEE CH-AIR: NA RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department Comm"ITE11", Directly to C.O.W. per F&S Committee Chair and Council President COST IMPACT / FUND SOURCE Expt,'INDI'I'URI:? RI ;QUIRI -"D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated 11/9/16 Ordinance in Draft Form Bond Presentation 11/21/16 43 EE City of Tukwila Allan Ekberg, Mayor TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director CC: Mayor Ekberg DATE: November 9, 2016 SUBJECT: Public Safety Plan Unlimited Tax General Obligation Bond Ordinance ISSUE Approve an ordinance authorizing the issuance of up to $36.5 million in unlimited tax general obligation bonds for the Public Safety Plan. BACKGROUND On July 18, 2016, the Council authorized placement of the $77,385,000 Public Safety Plan bond measure on the November 8, 2016 ballot. This ordinance authorizes the 2016 issuance of up to $36.5 million of unlimited tax general obligation bonds, the proceeds of which will fund planned expenditures for 2017, 2018 and half of 2019. The election results as of 9:00 am on November 9, 2016 indicate a passing vote. Election results will be officially certified on November 29, 2016. DISCUSSION The bond issue is sized at $36.5 million for several reasons - to provide sufficient funds for the first 2 1/2 years of expenditures, to take advantage of favorable interest rates and to smooth the debt service and levy rate over multiple years. The City's financial advisor has researched and recommended this approach. RECOMMENDATION Council is being asked to consider for discussion the ordinance authorizing issuance of up to $36.5 million in unlimited general obligation bonds at the November 14, 2016 Committee of the Whole Council Meeting and for approval at the November 21, 2016 Regular Council Meeting, assuming the vote continues to be favorable. ATTACHMENTS: Draft bond ordinance. Public Finance Management Inc., slide presentation. 45 M. DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE ISSUANCE OF UNLIMITED TAX GENERAL OBLIGATION BONDS OF THE CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $36,500,000, TO FINANCE COSTS RELATED TO ITS PUBLIC SAFETY PLAN AND PAYING COSTS OF ISSUING THE BONDS; PROVIDING THE FORM, TERMS AND COVENANTS OF THE BONDS; PROVIDING FOR THE DISPOSITION OF THE PROCEEDS OF THE SALE OF THE BONDS; DELEGATING AUTHORITY TO APPROVE THE METHOD OF SALE AND THE FINAL TERMS OF THE BONDS; AND PROVIDING FOR OTHER MATTERS RELATING THERETO; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, at an election held in the City of Tukwila, Washington (the "City ") on November 8, 2016, the City submitted the question to the qualified electors of the City of whether the City shall issue unlimited tax general obligation bonds in the aggregate principal amount of not to exceed $77,385,000 (the "Bond Authorization ") to provide the funds necessary to implement its Public Safety Plan, which includes replacing three fire stations, financing critical items such as fire trucks and other life /safety equipment as necessary, and constructing a justice center to hold the Tukwila Police Department and Municipal Court, as identified in Ordinance No. 2509 (the "Election Ordinance ") passed by the City Council on August 1, 2016 (collectively, the "Project "); and WHEREAS, the number and proportion of the qualified electors of the City required by law for the adoption thereof voted in favor of the Bond Authorization and the election results are expected to be certified by King County Elections, as ex officio supervisor of elections in King County, Washington, on or around November 29, 2016; and WHEREAS, it is deemed necessary and advisable that the City authorize the issuance of the first series of such unlimited tax general obligation bonds (the "Bonds ") to provide part of the funds necessary to finance the Project and to pay costs of issuance for the Bonds; and W: Word Processing \Ordinances \Bond issuance - Public Safety Plan 11 -9 -16 PM:bjs Page 1 of 16 47 WHEREAS, this Council wishes to delegate authority to the Finance Director, or his or her designee (the "Designated Representative"), for a limited time, to approve the method of sale and the interest rates, maturity dates, redemption terms and principal maturities for the bonds within the parameters set by this ordinance; and WHEREAS, the Bonds shall be sold by negotiated or competitive public sale as set forth herein; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Definitions. As used in this ordinance, the following words and terms shall have the following meanings, unless the context or use indicates another or different meaning or intent. Unless the context indicates otherwise, words importing the singular number shall include the plural number and vice versa. Beneficial Owner means any person that has or shares the power, directly or indirectly, to make investment decisions concerning ownership of any Bonds (including persons holding Bonds through nominees, depositories or other intermediaries). Bond Authorization means the unlimited tax general obligation bonds in the aggregate principal amount of $77,385,000 authorized by the Election Ordinance and approved by the requisite number of voters of the City at a special election held on November 8, 2016 for the purpose of providing the funds necessary to carry out the Project and to pay the costs of issuance of such bonds. Bond Counsel means Pacifica Law Group LLP or an attorney at law or a firm of attorneys, selected by the City, of nationally recognized standing in matters pertaining to the tax exempt nature of interest on bonds issued by states and their political subdivisions. Bond Purchase Contract means the contract, if any, for the purchase of any Bonds sold by negotiated sale to the Underwriter, executed pursuant to Section 12. Bond Register means the registration books showing the name, address and tax identification number of each Registered Owner of the Bonds, maintained pursuant to Section 149(a) of the Code. Bond Registrar means, initially, the fiscal agent of the State, for the purposes of registering and authenticating the Bonds, maintaining the Bond Register, effecting transfer of ownership of the Bonds and paying interest on and principal of the Bonds. Bonds mean the City's Unlimited Tax General Obligation Bonds, 20XX, or other such series designation as approved by the Designated Representative, authorized to be issued pursuant to the terms of this ordinance. Certificate of Award means the certificate, if any, for the purchase of any Bonds sold by competitive sale awarding the Bonds to the initial purchaser as set forth in Section 12 of this ordinance. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 2 of 16 M1 City means the City of Tukwila, a municipal corporation duly organized and existing under the laws of the State. City Clerk means the duly appointed and acting City Clerk of the City or the successor to the duties of that office. City Administrator means the duly appointed and acting City Administrator, including anyone acting in such capacity for the position, or the successor to the duties of that office. Closing means the date of delivery of the Bonds to the Underwriter. Code means the Internal Revenue Code of 1986 as in effect on the date of issuance of the Bonds or (except as otherwise referenced herein) as it may be amended to apply to obligations issued on the date of issuance of the Bonds, together with applicable proposed, temporary and final regulations promulgated, and applicable official public guidance published, under the Code. Commission means the United States Securities and Exchange Commission. Continuing Disclosure Certificate means the written undertaking for the benefit of the owners and Beneficial Owners of the Bonds as required by Section (b)(5) of the Rule. Council or City Council means the Tukwila City Council, as the general legislative body of the City as the same is duly and regularly constituted from time to time. Debt Service Fund means the fund or account created pursuant to this ordinance for the purpose of paying debt service on the Bonds. Designated Representative means the Finance Director, or his or her designee. DTC means The Depository Trust Company, New York, New York, a limited purpose trust company organized under the laws of the State of New York, as depository for the Bonds pursuant to Section 4 of this ordinance. Election Ordinance means Ordinance No. 2509 passed by the Council on August 1, 2016. Fair Market Value means the price at which a willing buyer would purchase the investment from a willing seller in a bona fide, arm's length transaction (determined as of the date the contract to purchase or sell the investment becomes binding) if the investment is traded on an established securities market (within the meaning of Section 1273 of the Code) and, otherwise, the term "Fair Market Value" means the acquisition price in a bona fide arm's length transaction (as referenced above) if: (i) the investment is a certificate of deposit that is acquired in accordance with applicable regulations under the Code; (ii) the investment is an agreement with specifically negotiated withdrawal or reinvestment provisions and a specifically negotiated interest rate (for example, a guaranteed investment contract, a forward supply contract or other investment agreement) that is acquired in accordance with applicable regulations under W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 3 of 16 EEO the Code; (iii) the investment is a United States Treasury Security--State and Local Government Series that is acquired in accordance with applicable regulations of the United States Bureau of Public Debt; or (iv) any commingled investment fund in which the City and related parties do not own more than a 10% beneficial interest therein if the return paid by the fund is without regard to the source of the investment. To the extent required by the applicable regulations under the Code, the term "investment" shall include a hedge. Federal Tax Certificate means the certificate executed by the Designated Representative setting forth the requirements of the Code for maintaining the tax exemption of interest on the Bonds, and attachments thereto. Finance Director means the duly appointed and acting Finance Director of the City or the successor to such officer. Government Obligations means those obligations now or hereafter defined as such in chapter 39.53 RCW, as this chapter may be hereafter amended or restated. Letter of Representations means the Blanket Issuer Letter of Representations given by the City to DTC, as amended from time to time. Mayor or City Mayor means the elected Mayor of the City or the successor to the duties of that office. MSRB means the Municipal Securities Rulemaking Board or any successors to its functions. Official Statement means the disclosure documents prepared and delivered in connection with the issuance of the Bonds. Project means the capital projects described in Section 2 of this ordinance. Project Fund means the account created pursuant to Section 8 of this ordinance. Record Date means the close of business for the Bond Registrar 15 days preceding any interest and/or principal payment or redemption date. Registered Owner means the person named as the registered owner of a Bond in the Bond Register. For so long as the Bonds are held in book-entry only form, DTC or its nominee shall be deemed to be the sole Registered Owner. Rule means the Commission's Rule 15c2-12 under the Securities Exchange Act of 1934, as the same may be amended from time to time. Sale Document means the Bond Purchase Contract or Certificate of Award, if any, executed by the Designated Representative in connection with the sale of the Bonds pursuant to Section 12 of this ordinance, which shall provide for the name, principal and interest payment dates and amounts, redemption /prepayment rights, and other terms to describe such Bonds as determined to be necessary by the Designated Representative. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 PM:bjs Page 4 of 16 50 State means the State of Washington. Underwriter means any underwriter, in the case of a negotiated sale, or initial purchaser, in the case of a competitive sale, of the Bonds selected pursuant to Section 12. Section 2. Authorization of the Project. The Bonds are being issued to finance and/or reimburse the City for costs related to implementing its Public Safety Plan, which includes, but is not limited to: (a) replacing three fire stations, (b) financing critical items such as fire trucks and other life/safety equipment as necessary, and (c) constructing a justice center to hold the Tukwila Police Department and Municipal Court, as authorized and further described in the Election Ordinance, which description is incorporated herein by this reference (the "Project"), and to pay costs of issuance for the Bonds. Section 3. Authorization of Bonds and Bond Details. For the purpose of paying and/or reimbursing the City for costs of the Project and paying costs of issuance of the Bonds as authorized by the Election Ordinance and by the qualified electors of the City at a special election held on November 8, 2016, the City is hereby authorized to issue and sell unlimited tax general obligation bonds in an aggregate principal amount of not to exceed $36,500,000 (the "Bonds"). Notwithstanding anything in this ordinance to the contrary, the issuance of the Bonds shall be subject to satisfaction of the conditions set forth in Section 12 of this ordinance. The Bonds shall be general obligations of the City and shall be designated "City of Tukwila, Washington, Unlimited Tax General Obligation Bonds, 20XV with additional series designation or other such designation as determined to be necessary by the Designated Representative. The Bonds shall be dated as of the date of Closing; shall be fully registered as to both principal and interest; shall be in the denomination of $5,000 each, or any integral multiple thereof, within a maturity; shall be numbered separately in such manner and with any additional designation as the Bond Registrar deems necessary for purposes of identification; shall bear interest from their date payable on the dates and commencing as provided in the Sale Document; and shall mature on the dates and in the principal amounts set forth in the Sale Document, as approved and executed by the Designated Representative pursuant to Section 12 of this ordinance. Section 4. Registration, Exchange and Payments. (a) Bond Registrar /Bond Register. The City hereby specifies and adopts the system of registration approved by the Washington State Finance Committee from time to time through the appointment of state fiscal agencies. The City shall cause a bond register to be maintained by the Bond Registrar. So long as any Bonds remain outstanding, the Bond Registrar shall make all necessary provisions to permit the exchange or registration or transfer of Bonds at its designated office. The Bond Registrar may be removed at any time at the option of the Finance Director upon prior notice to the Bond Registrar and a successor Bond Registrar appointed by the Finance Director. No resignation or removal of the Bond Registrar shall be effective until a successor shall have been appointed and until the successor Bond Registrar shall have W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 5 of 16 51 accepted the duties of the Bond Registrar hereunder. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver Bonds transferred or exchanged in accordance with the provisions of such Bonds and this ordinance and to carry out all of the Bond Registrar's powers and duties under this ordinance. The Bond Registrar shall be responsible for its representations contained in the Certificate of Authentication of the Bonds. (b) Registered Ownership. The City and the Bond Registrar, each in its discretion, may deem and treat the Registered Owner of each Bond as the absolute owner thereof for all purposes (except as provided in the Continuing Disclosure Certificate), and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. Payment of any such Bond shall be made only as described in Section 4(g), but such Bond may be transferred as herein provided. All such payments made as described in Section 4(g) shall be valid and shall satisfy and discharge the liability of the City upon such Bond to the extent of the amount or amounts so paid. (c) DTC Acceptance /Letters of Representations. The Bonds initially shall be held by DTC acting as depository. The City has executed and delivered to DTC a Blanket Issuer Letter of Representations. Neither the City nor the Bond Registrar shall have any responsibility or obligation to DTC participants or the persons for whom they act as nominees (or any successor depository) with respect to the Bonds in respect of the accuracy of any records maintained by DTC (or any successor depository) or any DTC participant, the payment by DTC (or any successor depository) or any DTC participant of any amount in respect of the principal of or interest on Bonds, any notice which is permitted or required to be given to Registered Owners under this ordinance (except such notices as shall be required to be given by the City to the Bond Registrar or to DTC (or any successor depository)), or any consent given or other action taken by DTC (or any successor depository) as the Registered Owner. For so long as any Bonds are held by a depository, DTC or its successor depository or its nominee shall be deemed to be the Registered Owner for all purposes hereunder, and all references herein to the Registered Owners shall mean DTC (or any successor depository) or its nominee and shall not mean the owners of any beneficial interest in such Bonds. (d) Use of Depository. (1) The Bonds shall be registered initially in the name of "Cede & Co.", as nominee of DTC, with one Bond maturing on each of the maturity dates for the Bonds in a denomination corresponding to the total principal therein designated to mature on such date. Registered ownership of such Bonds, or any portions thereof, may not thereafter be transferred except (A) to any successor of DTC or its nominee, provided that any such successor shall be qualified under any applicable laws to provide the service proposed to be provided by it; (B) to any substitute depository appointed by the Finance Director pursuant to subsection (2) below or such substitute depository's successor; or (C) to any person as provided in subsection (4) below. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 6 of 16 52 (2) Upon the resignation of DTC or its successor (or any substitute depository or its successor) from its functions as depository or a determination by the Finance Director to discontinue the system of book entry transfers through DTC or its successor (or any substitute depository or its successor), the Finance Director may hereafter appoint a substitute depository. Any such substitute depository shall be qualified under any applicable laws to provide the services proposed to be provided by it. (3) In the case of any transfer pursuant to clause (A) or (B) of subsection (1) above, the Bond Registrar shall, upon receipt of all outstanding Bonds together with a written request on behalf of the Finance Director, issue a single new Bond for each maturity of that series then outstanding, registered in the name of such successor or such substitute depository, or their nominees, as the case may be, all as specified in such written request of the Finance Director. (4) In the event that (A) DTC or its successor (or substitute depository or its successor) resigns from its functions as depository, and no substitute depository can be obtained, or (B) the Finance Director determines that it is in the best interest of the beneficial owners of the Bonds that such owners be able to obtain physical Bond certificates, the ownership of such Bonds may then be transferred to any person or entity as herein provided, and shall no longer be held by a depository. The Finance Director shall deliver a written request to the Bond Registrar, together with a supply of physical Bonds, to issue Bonds as herein provided in any authorized denomination. Upon receipt by the Bond Registrar of all then outstanding Bonds together with a written request on behalf of the Finance Director to the Bond Registrar, new Bonds of such series shall be issued in the appropriate denominations and registered in the names of such persons as are requested in such written request. (e) Registration of Transfer of Ownership or Exchange; Change in Denominations. The transfer of any Bond may be registered and Bonds may be exchanged, but no transfer of any such Bond shall be valid unless it is surrendered to the Bond Registrar with the assignment form appearing on such Bond duly executed by the Registered Owner or such Registered Owner's duly authorized agent in a manner satisfactory to the Bond Registrar. Upon such surrender, the Bond Registrar shall cancel the surrendered Bond and shall authenticate and deliver, without charge to the Registered Owner or transferee therefor, a new Bond (or Bonds at the option of the new Registered Owner) of the same date, maturity, and interest rate and for the same aggregate principal amount in any authorized denomination, naming as Registered Owner the person or persons listed as the assignee on the assignment form appearing on the surrendered Bond, in exchange for such surrendered and cancelled Bond. Any Bond may be surrendered to the Bond Registrar and exchanged, without charge, for an equal aggregate principal amount of Bonds of the same date, maturity, and interest rate, in any authorized denomination. The Bond Registrar shall not be obligated to register the transfer of or to exchange any Bond during the 15 days preceding any principal payment or redemption date. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 7 of 16 53 (f) Bond Registrar's Ownership of Bonds. The Bond Registrar may become the Registered Owner of any Bond with the same rights it would have if it were not the Bond Registrar, and to the extent permitted by law, may act as depository for and permit any of its officers or directors to act as a member of, or in any other capacity with respect to, any committee formed to protect the right of the Registered Owners or beneficial owners of Bonds. (g) Place and Medium of Payment. Both principal of and interest on the Bonds shall be payable in lawful money of the United States of America. Interest on the Bonds shall be calculated on the basis of a year of 360 days and twelve 30-day months. For so long as all Bonds are held by a depository, payments of principal thereof and interest thereon shall be made as provided in accordance with the operational arrangements of DTC referred to in the Letter of Representations. In the event that the Bonds are no longer held by a depository, interest on the Bonds shall be paid by check or draft mailed to the Registered Owners at the addresses for such Registered Owners appearing on the Bond Register on the Record Date, or upon the written request of a Registered Owner of more than $1,000,000 of Bonds (received by the Bond Registrar at least by the Record Date), such payment shall be made by the Bond Registrar by wire transfer to the account within the United States designated by the Registered Owner. Principal of the Bonds shall be payable upon presentation and surrender of such Bonds by the Registered Owners at the designated office of the Bond Registrar. If any Bond is duly presented for payment and funds have not been provided by the City on the applicable payment date, then interest will continue to accrue thereafter on the unpaid principal thereof at the rate stated on the Bond until the Bond is paid. Section 5. Redemption Prior to Maturity and Purchase of Bonds. (a) Mandatory Redemption of Term Bonds and Optional Redemption. The Bonds shall be subject to mandatory redemption to the extent, if any, set forth in the Sale Document and as approved by the Designated Representative pursuant to Section 12. The Bonds shall be subject to optional redemption on the dates, at the prices and under the terms set forth in the Sale Document approved by the Designated Representative pursuant to Section 12. (b) Purchase of Bonds. The City reserves the right to purchase any or all of the Bonds offered to it at any time at a price deemed reasonable by the Finance Director plus accrued interest to the date of purchase. (c) Selection of Bonds for Redemption. For as long as the Bonds are held in book-entry only form, the selection of particular Bonds within a maturity to be redeemed shall be made in accordance with the operational arrangements then in effect at DTC. If the Bonds are no longer held by a depository, the selection of such Bonds to be redeemed and the surrender and reissuance thereof, as applicable, shall be made as provided in the following provisions of this subsection (c). If the City redeems at any one time fewer than all of the Bonds having the same maturity date, the particular Bonds or portions of Bonds of such maturity to be redeemed shall be selected by lot (or in such manner determined by the Bond Registrar) in increments of $5,000. In the case W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 PM:bjs Page 8 of 16 54 of a Bond of a denomination greater than $5,000, the City and the Bond Registrar shall treat each Bond as representing such number of separate Bonds each of the denomination of $5,000 as is obtained by dividing the actual principal amount of such Bond by $5,000. In the event that only a portion of the principal sum of a Bond is redeemed, upon surrender of such Bond at the designated office of the Bond Registrar there shall be issued to the Registered Owner, without charge therefor, for the then unredeemed balance of the principal sum thereof, at the option of the Registered Owner, a Bond or Bonds of like maturity and interest rate in any of the denominations herein authorized. (d) Notice of Redemption. (1) Official Notice. For so long as the Bonds are held by a depository, notice of redemption shall be given in accordance with the operational arrangements of DTC as then in effect, and neither the City nor the Bond Registrar shall provide any notice of redemption to any beneficial owners. The notice of redemption may be conditional. Thereafter (if the Bonds are no longer held by a depository), notice of redemption shall be given in the manner hereinafter provided. Unless waived by any owner of Bonds to be redeemed, official notice of any such redemption (which redemption may be conditioned by the Bond Registrar on the receipt of sufficient funds for redemption or otherwise) shall be given by the Bond Registrar on behalf of the City by mailing a copy of an official redemption notice by first class mail at least 20 days and not more than 60 days prior to the date fixed for redemption to the Registered Owner of the Bond or Bonds to be redeemed at the address shown on the Bond Register or at such other address as is furnished in writing by such Registered Owner to the Bond Registrar. All official notices of redemption shall be dated and shall state: (A) the redemption date; (B) the redemption price; (C) if fewer than all outstanding Bonds are to be redeemed, the identification by series and maturity (and, in the case of partial redemption, the respective principal amounts) of the Bonds to be redeemed; (D) any conditions to redemption; (E) that unless conditional notice of redemption has been given and such conditions have either been satisfied or waived, on the redemption date the redemption price shall become due and payable upon each such Bond or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date; and (F) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the designated office of the Bond Registrar. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 9 of 16 55 On or prior to any redemption date, unless such redemption has been rescinded or revoked, the City shall deposit with the Bond Registrar an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to be redeemed on that date. The City retains the right to rescind any redemption notice and the related optional redemption of Bonds by giving notice of rescission to the affected registered owners at any time on or prior to the scheduled redemption date. Any notice of optional redemption that is so rescinded shall be of no effect, and the Bonds for which the notice of optional redemption has been rescinded shall remain outstanding. (2) Effect of Notice; Bonds Due. If notice of redemption has been given and not rescinded or revoked, or if the conditions set forth in a conditional notice of redemption have been satisfied or waived, the Bonds or portions of Bonds to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and from and after such date such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the Bond Registrar at the redemption price. Installments of interest due on or prior to the redemption date shall be payable as herein provided for payment of interest. All Bonds which have been redeemed shall be canceled by the Bond Registrar and shall not be reissued. (3) Additional Notice. In addition to the foregoing notice, further notice shall be given by the City as set out below, but no defect in said further notice nor any failure to give all or any portion of such further notice shall in any manner defeat the effectiveness of a call for redemption if notice thereof is given as above prescribed. Each further notice of redemption given hereunder shall contain the information required above for an official notice of redemption plus: (A) the CUSIP numbers of all Bonds being redeemed; (B) the date of issue of the Bonds as originally issued; (C) the rate of interest borne by each Bond being redeemed; (D) the series and maturity date of each Bond being redeemed; and (E) any other descriptive information needed to identify accurately the Bonds being redeemed. Each further notice of redemption may be sent at least 20 days before the redemption date to each party entitled to receive notice pursuant to Section 14 and the Continuing Disclosure Certificate and with such additional information as the City shall deem appropriate, but such mailings shall not be a condition precedent to the redemption of such Bonds. (4) Amendment of Notice Provisions. The foregoing notice provisions of this Section 5, including but not limited to the information to be included in redemption notices and the persons designated to receive notices, may be amended by additions, deletions and changes in order to maintain compliance with duly promulgated regulations and recommendations regarding notices of redemption of municipal securities. Section 6. Form of Bonds. The Bonds shall be in substantially the form set forth in Exhibit A, which is incorporated herein by this reference. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 PM:bjs Page 10 of 16 56 Section 7. Execution of Bonds. The Bonds shall be executed on behalf of the City by the facsimile or manual signature of the Mayor and shall be attested to by the facsimile or manual signature of the City Clerk, and shall have the seal of the City impressed or a facsimile thereof imprinted, or otherwise reproduced thereon. In the event any officer who shall have signed or whose facsimile signatures appear on any of the Bonds shall cease to be such officer of the City before said Bonds shall have been authenticated or delivered by the Bond Registrar or issued by the City, such Bonds may nevertheless be authenticated, delivered and issued and, upon such authentication, delivery and issuance, shall be as binding upon the City as though said person had not ceased to be such officer. Any Bond may be signed and attested on behalf of the City by such persons who, at the actual date of execution of such Bond shall be the proper officer of the City, although at the original date of such Bond such persons were not such officers of the City. Only such Bonds as shall bear thereon a Certificate of Authentication manually executed by an authorized representative of the Bond Registrar shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance. Such Certificate of Authentication shall be conclusive evidence that the Bonds so authenticated have been duly executed, authenticated and delivered hereunder and are entitled to the benefits of this ordinance. Section 8. Application of Bond Proceeds. The Finance Director is hereby authorized to create a fund or account (the "Project Fund"), and subaccounts therein as necessary, for the purposes set forth in this section. From the money derived from the sale of the Bonds: (a) Net premium (premium minus costs of issuance) shall be deposited in the Debt Service Fund and/or the Project Fund and used to pay debt service on the Bonds coming due on the next upcoming interest payment date or costs of the Project, respectively; and (b) The balance of the proceeds of the Bonds shall be deposited in the Project Fund and shall be used solely to pay the allocable cost of issuing and selling the Bonds and to finance costs of the Project as authorized by the Election Ordinance. None of the proceeds of the Bonds shall be used for the replacement of equipment or for other than a capital purpose. The Finance Director shall invest money in the Project Fund and the subaccounts contained therein in such obligations as may now or hereafter be permitted to cities of the State by law and which will mature prior to the date on which such money shall be needed, but only to the extent that the same are acquired, valued and disposed of at Fair Market Value. Section 9. Tax Covenants. The City will take all actions necessary to assure the exclusion of interest on the Bonds from the gross income of the owners of the Bonds to the same extent as such interest is permitted to be excluded from gross income under the Code as in effect on the date of issuance of the Bonds, including but not limited to the following: W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 11 of 16 57 (a) Private Activity Bond Limitation. The City will assure that the proceeds of the Bonds are not so used as to cause the Bonds to satisfy the private business tests of Section 141(b) of the Code or the private loan financing test of Section 141(c) of the Code. (b) Limitations on Disposition of Project. The City will not sell or otherwise transfer or dispose of (i) any personal property components of the Project other than in the ordinary course of an established government program under Treasury Regulation 1.141-2(d)(4) or (ii) any real property components of the Project, unless it has received an opinion of nationally recognized bond counsel to the effect that such disposition will not adversely affect the treatment of interest on the Bonds as excludable from gross income for federal income tax purposes. (c) Federal Guarantee Prohibition. The City will not take any action or permit or suffer any action to be taken if the result of such action would be to cause any of the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Code. (d) Rebate Requirement. The City will take any and all actions necessary to assure compliance with Section 148(f) of the Code, relating to the rebate of excess investment earnings, if any, to the federal government, to the extent that such section is applicable to the Bonds. (e) No Arbitrage. The City will not take, or permit or suffer to be taken, any action with respect to the proceeds of the Bonds which, if such action had been reasonably expected to have been taken, or had been deliberately and intentionally taken, on the date of issuance of the Bonds would have caused the Bonds to be "arbitrage bonds" within the meaning of Section 148 of the Code. (f) Registration Covenant. The City will maintain a system for recording the ownership of each Bond that complies with the provisions of Section 149 of the Code until all Bonds have been surrendered and canceled. (g) Record Retention. The City will retain its records of all accounting and monitoring it carries out with respect to the Bonds for at least three years after the Bonds mature or are redeemed (whichever is earlier); however, if the Bonds are redeemed and refunded, the City will retain its records of accounting and monitoring at least three years after the earlier of the maturity or redemption of the obligations that refunded the Bonds. (h) Compliance with Federal Tax Certificate. The City will comply with the provisions of the Federal Tax Certificate with respect to the Bonds, which are incorporated herein as if fully set forth herein. The covenants of this Section will survive payment in full or defeasance of the Bonds. (i) Bank Qualification. The Finance Director is hereby authorized to designate the Bonds as "qualified tax-exempt obligations" under Section 265(b)(3) of the Code for investment by financial institutions if the City does not reasonably expect to issue more than $10,000,000 of qualified tax-exempt obligations in the calendar year in which the Bonds are issued. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 PM:bjs Page 12 of 16 M Section 10. Debt Service Fund and Provision for Tax Levy Payments. The City hereby authorizes the creation of a fund or account to be used for the payment of debt service on the Bonds (the "Debt Service Fund"). No later than the date each payment of principal of or interest on the Bonds becomes due, the City shall transmit sufficient funds, from the Debt Service Fund or from other legally available sources, to the Bond Registrar for the payment of such principal or interest. Money in the Debt Service Fund may be invested in legal investments for City funds. Any interest or profit from the investment of such money shall be deposited in the Debt Service Fund, but only to the extent that the same are acquired, valued and disposed of at Fair Market Value. The City hereby irrevocably covenants that, unless the principal of and interest on the Bonds are paid from other sources, it will make annual levies of taxes without limitation as to rate or amount upon all of the property in the City subject to taxation in amounts sufficient to pay such principal and interest as the same shall become due. All of such taxes and any of such other money so collected shall be paid into the Debt Service Fund. None of the money in the Debt Service Fund shall be used for any other purpose than the payment of the principal of and interest on the Bonds. The full faith, credit and resources of the City are hereby irrevocably pledged for the annual levy and collection of such taxes and for the prompt payment of the principal of and interest on the Bonds when due. Section 11. Defeasance. In the event that the City, in order to effect the payment, retirement or redemption of any Bond, sets aside in the Debt Service Fund or in another special account, cash or noncallable Government Obligations, or any combination of cash and/or noncallable Government Obligations, in amounts and maturities which, together with the known earned income therefrom, are sufficient to redeem or pay and retire such Bond in accordance with its terms and to pay when due the interest and redemption premium, if any, thereon, and such cash and/or noncallable Government Obligations are irrevocably set aside and pledged for such purpose, then no further payments need be made into the Debt Service Fund for the payment of the principal of and interest on such Bond. The owner of a Bond so provided for shall cease to be entitled to any lien, benefit or security of this ordinance except the right to receive payment of principal, premium, if any, and interest from the Debt Service Fund or such special account, and such Bond shall be deemed to be not outstanding under this ordinance. The City shall give written notice of defeasance of the Bonds in accordance with the Continuing Disclosure Certificate. Section 12. Sale of Bonds. (a) Bond Sale. The Council has determined that it would be in the best interest of the City to delegate to the Designated Representative, for a limited time, the authority to determine the method of sale for the Bonds and to approve the final interest rates, maturity dates, redemption terms and principal maturities for the Bonds. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 PM:bjs Page 13 of 16 M (b) Negotiated Bond Sale. If the Designated Representative determines that the Bonds are to be sold by negotiated public sale, the Designated Representative shall solicit proposals from one or more qualified underwriting firms and shall select the Underwriter that submits the proposal that is in the best interest of the City. Such Bonds shall be sold to the Underwriter pursuant to the terms of a Bond Purchase Contract. (c) Competitive Sale. If the Designated Representative determines that the Bonds are to be sold at a competitive public sale, the Designated Representative shall: (1) establish the date of the public sale; (2) establish the criteria by which the successful bidder will be determined; (3) request that a good faith deposit accompany each bid; (4) cause notice of the public sale to be given; and (5) provide for such other matters pertaining to the public sale as he or she deems necessary or desirable. The Designated Representative shall cause the notice of sale to be given and provide for such other matters pertaining to the public sale as he or she deems necessary or desirable. Such Bonds shall be sold to the Underwriter pursuant to the terms of a Certificate of Award. (d) Sale Parameters. Subject to the terms and conditions set forth in this Section 12, and subject further to certification of approval of the Bond Authorization, the Designated Representative is hereby authorized to approve the method of sale and the final interest rates, aggregate principal amount, principal maturities, and redemption rights for the Bonds in the manner provided hereafter so long as: (1) the aggregate principal amount of the Bonds does not exceed $36,500,000; (2) the final maturity date for the Bonds is no later than December 1, 2036; (3) the aggregate purchase price for the Bonds shall not be less than 98% of the aggregate stated principal amount of the Bonds, excluding any original issue discount-, and (4) the true interest cost for the Bonds (in the aggregate) does not exceed 4.50%. Subject to the terms and conditions set forth in this section, the Designated Representative is hereby authorized to execute the appropriate Sale Document on behalf of the City. Following the execution of the Sale Document, the Designated Representative shall provide a report to the Council describing the final terms of the Bonds approved pursuant to the authority delegated in this section. The authority granted to the Designated Representatives by this Section 12 shall expire 180 days after the effective date of this ordinance. If a Sale Document for the Bonds has not been executed within 180 days after the effective date of this ordinance, the authorization for the issuance of the Bonds shall be rescinded, and the Bonds shall not be issued nor their sale approved unless such Bonds are re-authorized by ordinance of the Council. The ordinance re- authorizing the issuance and sale of such Bonds may be in the form of a new ordinance W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 PM:bjs Page 14 of 16 ff-81 repealing this ordinance in whole or in part or may be in the form of an amendatory ordinance approving a Sale Document or establishing terms and conditions for the authority delegated under this Section 12. (e) Delivery of Bonds; Documentation. Upon the passage and approval of this ordinance and execution of the Sale Document, the proper officials of the City, including the Designated Representative, the City Administrator, the Mayor and the City Clerk, are authorized and directed to undertake all action necessary for the prompt execution and delivery of the Bonds to the Underwriter and further to execute all closing certificates and documents required to effect the closing and delivery of the Bonds in accordance with the terms of the Sale Document. Such documents may include, but are not limited to, documents related to a municipal bond insurance policy delivered by an insurer to insure the payment when due of the principal of and interest on all or a portion of the Bonds as provided therein, if such insurance is determined by the Designated Representative to be in the best interest of the City. Section 13. Preliminary and Final Official Statements. The Designated Representative is hereby authorized to deem final the preliminary Official Statement relating to the Bonds for the purposes of the Rule. The Designated Representative is further authorized to approve for purposes of the Rule, on behalf of the City, the Official Statement relating to the issuance and sale of the Bonds and the distribution of the Official Statement pursuant thereto with such changes, if any, as may be deemed by him or her to be appropriate. Section 14. Undertaking to Provide Ongoing Disclosure. The City covenants to execute and deliver at the time of Closing a Continuing Disclosure Certificate. The Designated Representative is hereby authorized to execute and deliver a Continuing Disclosure Certificate upon the issuance, delivery and sale of the Bonds with such terms and provisions as such officer shall deem appropriate and in the best interests of the City. Section 15. Lost, Stolen or Destroyed Bonds. In case any Bonds are lost, stolen or destroyed, the Bond Registrar may authenticate and deliver a new Bond or Bonds of like amount, date and tenor to the Registered Owner thereof if the owner pays the expenses and charges of the Bond Registrar and the City in connection therewith and files with the Bond Registrar and the City evidence satisfactory to both that such Bond or Bonds were actually lost, stolen or destroyed and of his or her ownership thereof, and furnishes the City and the Bond Registrar with indemnity satisfactory to both. Section 16. Severability; Ratification. If any one or more of the covenants or agreements provided in this ordinance to be performed on the part of the City shall be declared by any court of competent jurisdiction to be contrary to law, then such covenant or covenants, agreement or agreements, shall be null and void and shall be deemed separable from the remaining covenants and agreements of this ordinance and shall in no way affect the validity of the other provisions of this ordinance or of the Bonds. All acts taken pursuant to the authority granted in this ordinance but prior to its effective date are hereby ratified and confirmed. W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 PM:bjs Page 15 of 16 61 Section 17. Payments Due on Holidays. If an interest and/or principal payment date for the Bonds is not a business day, then payment shall be made on the next business day and no interest shall accrue for the intervening period. Section 18. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney and Bond Counsel, the City Clerk and the code reviser are hereby authorized to make necessary corrections to this ordinance, including but not limited to the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; ordinance numbering and section/subsection numbering; and other similar necessary corrections. Section 19. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of )2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk A" :N§XAVMI[ . % FU 061VA • a •ffl M-j jyj Pacifica Law Group LLP Bond Counsel Attachment: Exhibit A — Form of Bond Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 PM:bjs 62 Page 16 of 16 Exhibit A Form of Bond [DTC LANGUAGE] UNITED STATES OF AMERICA STATE OF WASHINGTON CITY OF TUKWILA UNLIMITED TAX GENERAL OBLIGATION BOND, 20[_] INTEREST RATE: % MATURITY DATE: CUSIP NO.: REGISTERED OWNER: WNW r*M JITAMMOOMW The City of Tukwila, Washington (the "City"), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or registered assigns, on the Maturity Date identified above, the Principal Amount indicated above and to pay interest thereon from 1 20—, or the most recent date to which interest has been paid or duly provided for until payment of this bond at the Interest Rate set forth above, payable on 1, 20_, and semiannually thereafter on the first days of each succeeding and . Both principal of and interest on this bond are payable in lawful money of the United States of America. The fiscal agent of the State of Washington has been appointed by the City as the authenticating agent, paying agent and registrar for the bonds of this issue (the "Bond Registrar"). For so long as the bonds of this issue are held in fully immobilized form, payments of principal and interest thereon shall be made as provided in accordance with the operational arrangements of The Depository Trust Company ("DTC") referred to in the Blanket Issuer Letter of Representations (the "Letter of Representations") from the City to DTC. The bonds of this issue are issued under and in accordance with the provisions of the Constitution and applicable statutes of the State of Washington and Ordinance No. duly passed by the City Council on November 21, 2016 (the "Bond Ordinance"). Capitalized terms used in this bond have the meanings given such terms in the Bond Ordinance. This bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Bond Ordinance until the Certificate of Authentication hereon shall have been manually signed by or on behalf of the Bond Registrar or its duly designated agent. A-1 W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 63 This bond is one of an authorized issue of bonds of like date, tenor, rate of interest and date of maturity, except as to number and amount in the aggregate principal amount of $ and is issued pursuant to the Bond Ordinance to provide a portion of the funds necessary (a) to implement its Public Safety Plan, which includes replacing three fire stations, financing critical items such as fire trucks and other life/safety equipment as necessary, and constructing a justice center to hold the Tukwila Police Department and Municipal Court, as identified in Ordinance No. 2509 passed by the City Council on August 1, 2016 and approved by the qualified electors of the City at a special election held therein on November 8, 2016; and (b) to pay costs of issuance. The bonds of this issue are subject to redemption prior to their stated maturities as provided in the [Bond Purchase Contract/Certificate of Award]. The City has irrevocably covenanted with the owner of this bond that it will levy taxes annually upon all the taxable property in the City without limitation as to rate or amount and in amounts sufficient, together with other money legally available therefor, to pay the principal of and interest on this bond when due. The full faith, credit and resources of the City are irrevocably pledged for the annual levy and collection of such taxes and the prompt payment of such principal and interest. The pledge of tax levies for payment of principal of and interest on the bonds may be discharged prior to maturity of the bonds by making provision for the payment thereof on the terms and conditions set forth in the Bond Ordinance. It is hereby certified that all acts, conditions and things required by the Constitution and statutes of the State of Washington to exist and to have happened, been done and performed precedent to and in the issuance of this bond exist and have happened, been done and performed and that the issuance of this bond and the bonds of this issue does not violate any constitutional, statutory or other limitation upon the amount of bonded indebtedness that the City may incur. IN WITNESS WHEREOF, the City of Tukwila, Washington, has caused this bond to be executed by the manual or facsimile signatures of the Mayor and the City Clerk and the seal of the City to be imprinted, impressed or otherwise reproduced hereon as of this day of 1 20_. [SEAL] ATTEST: Christy O'Flaherty, MMC, City Clerk A-2 CITY OF TUKWILA, WASHINGTON IS Allan Ekberg, Mayor 64 W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11 -9 -16 The Bond Registrar's Certificate of Authentication on the Bonds shall be in substantially the following form: CERTIFICATE OF AUTHENTICATION Date of Authentication: This bond is one of the bonds described in the within - mentioned Bond Ordinance and is one of the Unlimited Tax General Obligation Bonds, 20_, of the City of Tukwila, Washington, dated 32016. WASHINGTON STATE FISCAL AGENT, as Bond Registrar 0 A-3 W: Word Processing\Ordinances\Bond issuance-Public Safety Plan 11-9-16 65 M. CERTIFICATE 1, the undersigned, City Clerk of the City of Tukwila, Washington (the "City"), DO HEREBY CERTIFY: 1. The attached copy of Ordinance No. (the "Ordinance") is a full, true and correct copy of an ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on November 21, 2016 as that ordinance appears in the minute book of the City; and the Ordinance will be in full force and effect five days after its passage and publication as provided by law; and 2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Council voted in the proper manner for the passage of said Ordinance; that all other requirements and proceedings incident to the proper passage of said Ordinance have been fully fulfilled, carried out and otherwise observed; and that I am authorized to execute this certificate. 3. That Ordinance No. has not been amended, supplemented or rescinded since its passage and is in full force and effect and that I am authorized to execute this certificate. IN WITNESS WHEREOF, I have hereunto set my hand this day of .2016. Christy O'Flaherty, MMC, City Clerk 67 M.- Bond Planning Discussion blic Financial Management, Inc. 1200 Fifth AvenHP Suite Seattle, Washington o 98101 November 14, 2016 Facilities Plan expenditures funded from UTGO bonds are anticipated in 2017 — 2021 — Some smaller expenditures— approximately $1 -2 million annually for fire equipment and apparatus — anticipated between 2022 -2036 Under IRS rules for tax - exempt debt, the City must have a reasonable expectation that 85% of bond proceeds will be spent within 3 years of the bond issue date Within 6 months, 5% of the proceeds must be committed through a binding obligation N $30 c 2 $25 2 $20 $15 $10 $5 $0 Facilities Plan — Estimated Annual Expenditures (UTGO Bonds) 1 _ . Imo N = MI MI MI / 0�0 OHO O` l' O`l'd O` l' O` l' O`l'd O` l' O` l' O` l' O`10 O`1O 000 00N 00(L 000 00Dt 00h 000 Calendar Year Finance - Timing Considerations Plan is for bonds to be issued in multiple series over time 20 year final maturity limitation applies to each series of bonds Timing of tax revenue for payment of bonds issued in 2016 Bond proceeds are expected to be used during 2017, to fund design and related expenses Taxes may be added to tax levy rolls in 2017, if bonds are issued in 2016 Tax collected April 30 and October 31, 2017 For bonds issued in 2016, debt service will be payable in 2017 Payments due June 1 and December 1, 2017 For bonds issued in 2017, tax revenue would not be available until 2018 Date n Financing Process November 9 Event Initial Results of bond election of 11/8 November 14 Bond rating agency call /meeting November 14 City Council Committee of the Whole November 18 Receive bond rating November 21 City Council Meeting — passage of Bond Ordinance November 22 Bond Official Statement posted November 29 Official certification of election results November 30 Potential Bond sale date December 2 Submit excess levy request to County December 22 Bond closing — proceeds received 5.00% 4.00% 3.00% 2.00% 1.00% 5.00% 4.50% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% Municipal Market Data (MMD) "AA" GO Yield Curve 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Current (11/8/2016) 1 Year Ago (11/9/2015) 2 Years Ago (11/7/2014) 3 Years Ago (11/8/2013) Bond Buyer 20 -Bond GO Index vs. 30 -Year Treasury Three Years: November 2013 to November 2016 CO CO (1,O �O :19 (1,O (1,O :19 :1/O (1,O ;1O �O :19 �O \"\°- <<°� �a� P�� �° °� 4Z \ �� �° ‹<° �� Po \-\°, Source: TM3 and Bond Buyer 20 -Bond GO Index 30 -Year Treasury PE Public Financial Management, Inc, Susan Musselman Director (360) 445 -0238 musselmans @pfm.com Duncan Brown Senior Managing Consultant (206) 858 -5367 brownd @pfm.com ----------------- ----------- - - - - -- Initial, Meefin g Dale Prepared by Lj�a,, review Council review 11/14/16 BG ❑ Motion Mtg Date 11/21/16 BG ❑ BidAxard Mtg Date ❑ Public Hewing Mtg Date ❑ Other Alta Date SPONSOR ❑ Council ❑ Mayor [:] HR ❑ DCD [:] Finance ❑ Fire [:] IT ❑ P&R ❑ Police ❑ PV SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. Residential and Multi-family water base rates and Commercial/ Industrial water consumption rates will increase in 2017 and 2018. King County's sewer treatment charges will increase in 2017 and the City's sewer fund will increase in 2018. The surface water residential fees will increase from $163 to $171 in 2017 and $171 to $176 in 2018, along with an increase for commercial properties. REVIEWED BY ❑ cow Mtg- ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/25/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN• -Public Works Department c0mml','FEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE ITEM INFORMATION ITEMNO. —7s, EAFFSPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE": 11/14/16 AGENDA ITEM Tiij,E Resolution updating the Public Works Fee Schedule for the 2017 & 2018 Water, Sewer, and Surface Water Rates CATEGORY Z Discussion Mtg Date 11114116 ❑ Motion Mtg Date Z Resolution Mtg Date 11121116 F-1 Ordinance Mtg Date ❑ BidAxard Mtg Date ❑ Public Hewing Mtg Date ❑ Other Alta Date SPONSOR ❑ Council ❑ Mayor [:] HR ❑ DCD [:] Finance ❑ Fire [:] IT ❑ P&R ❑ Police ❑ PV SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. Residential and Multi-family water base rates and Commercial/ Industrial water consumption rates will increase in 2017 and 2018. King County's sewer treatment charges will increase in 2017 and the City's sewer fund will increase in 2018. The surface water residential fees will increase from $163 to $171 in 2017 and $171 to $176 in 2018, along with an increase for commercial properties. REVIEWED BY ❑ cow Mtg- ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/25/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN• -Public Works Department c0mml','FEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE RFQuIRLD AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 11/21/16 MTG.DATEI ATTACHMENTS 11/14/16 Informational Memorandum dated 10/21/16 Exhibit A - Rate Matrix, Exhibit B - KC Ord. #18305, & Exhibits C - Comparisons Resolution - Public Works Fee Schedule Attachments D, E & F, Proposed 2017 CIP Minutes from the Utilities Committee meeting of 10/25/16 11/21/16 75 W City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director To: Utilities Committee From: Bob Giberson, Public Works Director By: Gail Labanara, Public Works Analyst CC: Mayor Ekberg Date: October 21, 2016 Subject: Public Works Fee Resolution for Water, Sewer, Surface Water & Pole Attachment Rates ISSUE Adopt Public Works Fee Schedule Resolution for 2017 and 2018. Public Works has analyzed the needs of the water enterprise fund. Cascade Water Alliance's (CWA) wholesale water rates are proposed to increase 2.57% in 2017 and 1.7% in 2018. A rate increase is being proposed for the base rate on residential customers and an increase in consumption charges for multi-family and commercial/industrial rates. Exhibit A is a rate matrix of all the proposed utility rate increases for residential customers. Exhibit C-1 shows a comparison of adjoining cities and their water rates. Exhibit D is the Resolution which updates the Public Works Fee Schedule. TABLE 1 - WATER RATES PROPOSED FOR 2017 and 2018 SEWER King County Ordinance No. 18305 has a 5.2% rate increase in the King County sewage disposal fees in 2017. The King County sewer rate will increase from $42.03 to $44.22 per residential customer equivalent per month. King County has no increase proposed for 2018. The King County sewage treatment capacity charge (for any new sewer connections) will increase from the current WAPW Eng\OTHER\Gail Labanara\Water & Sewer Documents\lnfo Memo 2017 & 2018 Water Sewer & SWM Rates 10-21-16.docx 77 Current 2016 Proposed 2017 Proposed 2018 CATEGORY Charges Charges Charges Single Family $16.00 $17.00 $18.00 Multi-Family (each condo, $16.00 $17.00 $18.00 apt, or dwelling unit) Multi-Family Consumption $3.21 & $449 $3.30 & $4.60 $3.40 & $4.70 Charges per 1 CCF J1 Commercial/Industrial $4.60 & $6.30 $4.82 & $6.60 $5.10 & $6.90 Consumption per 1 CCF I SEWER King County Ordinance No. 18305 has a 5.2% rate increase in the King County sewage disposal fees in 2017. The King County sewer rate will increase from $42.03 to $44.22 per residential customer equivalent per month. King County has no increase proposed for 2018. The King County sewage treatment capacity charge (for any new sewer connections) will increase from the current WAPW Eng\OTHER\Gail Labanara\Water & Sewer Documents\lnfo Memo 2017 & 2018 Water Sewer & SWM Rates 10-21-16.docx 77 INFORMATIONAL MEMO Page 2 $58.70 to $60.80 per month for fifteen years for any sewer connection occurring between January 1, 2017 and December 31, 2017. Exhibit B is King County Ordinance No. 18305 for the 2017 rates. Tukwila's sewer base rate will not have an increase in 2017, but does have one scheduled in 2018 (see Table 2) in accordance with the rate model which analyzes the City's operational and capital needs. For 2018, the City's sewer rate will increase from $29.00 to $30.00 per residential connection and $53.50 to $55.36 for up to 750 cubic feet or fraction thereof for commercial/industrial customers. Exhibit C-2 shows a comparison of adjoining cities and their residential sewer rates. TABLE 2 - SEWER RATES PROPOSED FOR 2017 and 2018 SURFACE WATER Tukwila's surface water base rate is scheduled for an increase in 2017 and 2018. The City's surface water rate will increase from $163.00 to $171.00 in 2017 and from $171.00 to $176.00 in 2018 per residential parcel, per year. Commercial rates will range from $206.08 to $1,722.26 per 4,356 square foot for all other parcels in 2017 and $212.26 to $1,772.92 in 2018. Exhibit C-3 shows a comparison with other cities and their surface water rates. TABLE 3 – SURFACE WATER RATES PROPOSED FOR 2017 and 2018 Current 2016 Proposed Proposed 2018 CATEGORY Sewer Rates 2017 Sewer Sewer Charges Residential Sewer Service Flat rate of $29.00 Flat rate of Flat rate of $30.00 (single dwelling unit) per month ......... . — No change per month Residential Sewer Service Flat rate of $29.00 Flat rate of $30.00 (multiple dwelling unit, per month for each No change per month for each permanent type) dwelling unit dwelling unit Flat rate of $53.50 No change Flat rate of $55.36 Commercial/Industrial per month and, any per month and, any Sewer Service usage over 750 cubic usage over 750 cubic feet of water per month feet of water per month shall be at the rate of shall be at the rate of $53.50 per 750 cf $55.36 per 750 cf SURFACE WATER Tukwila's surface water base rate is scheduled for an increase in 2017 and 2018. The City's surface water rate will increase from $163.00 to $171.00 in 2017 and from $171.00 to $176.00 in 2018 per residential parcel, per year. Commercial rates will range from $206.08 to $1,722.26 per 4,356 square foot for all other parcels in 2017 and $212.26 to $1,772.92 in 2018. Exhibit C-3 shows a comparison with other cities and their surface water rates. TABLE 3 – SURFACE WATER RATES PROPOSED FOR 2017 and 2018 Pole Attachments Puget Sound Energy has an existing franchise agreement and would like to attach several antennas to a few of our streetlights to enhance their new Automatic Meter Reading Program. This new pole attachment fee will set the stage for other franchise holders that would like to attach to the City-owned streetlight poles. The new rates for use of spare conduits and fiber optic cables would also be a condition of a franchise or interlocal agreement (like the King County Metro Rapid Ride agreement that was approved last in 2013). WAPW Eng\OTHER\Gail Labanara\Water & Sewer Documents\lnfo Memo 2017 & 2018 Water Sewer & SWM Rates 10-21-16.docx 78 Current 2016 Proposed 2017 Proposed 2018 CATEGORY SWM Rate SWM Rate SWM Rate Flat rate of Flat rate of Flat rate of Residential $163.00 $171.00 $176.00 Pole Attachments Puget Sound Energy has an existing franchise agreement and would like to attach several antennas to a few of our streetlights to enhance their new Automatic Meter Reading Program. This new pole attachment fee will set the stage for other franchise holders that would like to attach to the City-owned streetlight poles. The new rates for use of spare conduits and fiber optic cables would also be a condition of a franchise or interlocal agreement (like the King County Metro Rapid Ride agreement that was approved last in 2013). WAPW Eng\OTHER\Gail Labanara\Water & Sewer Documents\lnfo Memo 2017 & 2018 Water Sewer & SWM Rates 10-21-16.docx 78 INFORMATIONAL MEMO Page 3 The attached Public Works Fee Schedule Resolution only includes utility and transportation fees. Council iS being asked iO adopt the City's 2O17 and 2O18 water, sewer, and surface water proposed rate increases in accordance with the Public Works Fee Schedule Resolution and consider this item G1 the November 14'2O18 Committee {f the Whole and subsequent November 21'2O16Consent Agenda Regular Meeting. Attachments: Exhibit A Rate Matrix Exhibit B King County Ordinance No. 18305 for 2017 Exhibit G1 through G3 Comparison of Rates with Adjoining Cities Exhibit D Public Works Fee Schedule Draft Resolution AnoxhmontD -vvom, Attachment E-Sewer AuaohmantF - SurfooaVVeoer vAPW Eng\OTHaR\Gail Labanara\WateraSewer Documents\lnfo Memo 20`ra20,uWater Sewer aSWM Rates,0-21-1r.docx :1 City of Tukwila Proposed Utility Rate Increases Monthly Fees for Residential Customers With 10 % City Interfund Utility Tax EXHIBIT RESIDENTIAL WATER RATES 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total City of Tukwila Surface Water e 0% +3% +10% +15% +15% +10% +10% +10% +5% +5% $300 to 66.30 $620 to 56.60 $6.60 to $6.90 +5% +5% +5% +5% �.1tI9:21� Consumption Increase - 23.40 to 25.60 $25.60 6011` 527.95 +11.7 531.90 31.90 to 3310 636.10 60:38 $0.36 6028 60.30 50.30 50.30 +2.5% +2.5% +2.5% +2.5% CWA Purchased Water Pass - through $2.20 $2.98 to $3.07 63.07 to 53.38 53.38 to $3.77 $12.00 $20.6360 $30 -$480 $40 -$575 63.69 $8.92 to $9.83 $45 -$600 11.83 to 13.58 52.19 $3.90 to 63.98 64.08 to 64.18 $4.28 to $4.38 $4.48 to 64.59 51.24 (Average monthly rate with 10 ccf) Monthly Increase for chart $0.90 $3.10 63.90 +15% +15% Fire lines +20% +20% +15% Fire lines 0% R $0.80 $1.00 $1.00 $1.10 $11.80 512.83 City of Tukwila Sewer $7 $7 to $8 68 to $8.80 +33% 10.12 to 11.64 11.64 to 13.39 13.39 to 16.06 16.06 to 19.26 19.26 to 23.10 $26.50 to $29 529.00 $29.00 +2.5% +2.5% +25% +2.5% $31 to $32 City of Tukwila Water (Monthly Flat Rate) 0.00 $1.00 $0.80 $3.77 to $3.90 $1.52 51.75 52.67 $3.20 $3.84 53.40 $2.50 $3.98 to $4.08 $4.18 to $4.28 $4.38 to 64.48 64.59 to 64.70 51.00 (Average monthly rate with 10 ccf) Monthly Sewer Bill (Residential) 532.60 533.60 $36.75 $1.20 $43.54 545.29 $52.16 $55.36 562.89 $66.29 571.03 571.03 573.22 $1.00 $1.00 $1.00 $1.10 $5.30 Range 3%-20% Range 3%-20% Range 3%-20% Range 3 % -20% Range 3%-7% Range 3 % -7% 0% Range 3%-7% Range 3%-7% Range 3%-7% Range 3%-7% City of Tukwila Minimum Monthly $6.00 to $8.00 $8.00 to $10.00 10.00 to 12.00 12.00 to 14.00 14.00 to 15.00 15.00 to 16.00 $16.00 16.00 to 17.00 17.00 to 18.00 18.00 to 19.00 19.00 to 20.00 $20.00 $20.00 charge per meter /each dwelling unit 62.00 $2.00 62.00 62.00 $1.00 $1.00 61.00 $1.00 $1.00 61.00 $14.00 Commercial Water 2005 2006 2007 +15% 2009 Range +66% Range +50 %: :Range +33 % +8% : +6.5% Range +5 %. +5% +5% +5% +5 % +5% +5 % -. +5% Total City of Tukwila Surface Water +9% 0% $3.83 to $3:94 6394 to $4.33 $4.33 to $4.98 $4.98 $4.98 64.98 $4.98 to 5336 55.36 to $5.72 55:72 to $6.00 $300 to 66.30 $620 to 56.60 $6.60 to $6.90 $6.94 to $7.28 $728 to $7.64 -$7.64 to $8:00 $8.00 to $8.406 �.1tI9:21� Consumption Increase - 23.40 to 25.60 $25.60 6011` 527.95 27.95 to 31.90 531.90 31.90 to 3310 636.10 60:38 $0.36 6028 60.30 50.30 50.30 50.34 50.36 50.36 $040 Minimum Charge based on Meter Size $2.20 64.33 to 55.17 $2.35 $12,00 $12.00 $20.6360 $30 -$480 $40 -$575 63.69 $8.92 to $9.83 $45 -$600 11.83 to 13.58 52.19 14.25 to 14.66 $50 -$625 15.42 to 15.83 61.20 51.24 $25.57 Monthly Increase for chart +15% Fire lines +15% +15% +15% Fire lines +20% +20% +15% Fire lines 0% R +3.5% Fire lines +3.4% 0% +3.2% 512.83 RESIDENTIAL SEWER RATES 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total City of Tukwila Surface Water +9% 0% +9.17% 0% +14.13% 0% +13.17% 0% +10.22% 0% +5.6% 0% +5.2% 0% +5.2% 0% +2.6% +2.6% �.1tI9:21� King County Sewer Treatment 23.40 to 25.60 $25.60 25.60 to 27.95 527.95 27.95 to 31.90 531.90 31.90 to 3310 636.10 36.10 to 39.79 539.79 39.79 to 42.03 $42.03 42.03 to 44.22 $44.22 44.22 to 46.53 546.53 46.53 to 47.73 47.73 to 48.97 (Monthly Flat Rate) $2.20 64.33 to 55.17 $2.35 $0.00 63.95 $5.92 to $7.08 64.20 67.75 to 68.50 63.69 $8.92 to $9.83 $2.24 11.83 to 13.58 52.19 14.25 to 14.66 $2.31 15.42 to 15.83 61.20 51.24 $25.57 Monthly Increase for chart +15% +10% +15% +15% +15% +20% +20% +20% +15% +10% 0% 0% +3.5% 0% +3.4% 0% +3.2% 512.83 City of Tukwila Sewer $7 $7 to $8 68 to $8.80 58.80 to 510.12 10.12 to 11.64 11.64 to 13.39 13.39 to 16.06 16.06 to 19.26 19.26 to 23.10 23.10 to 26.50 $26.50 to $29 529.00 $29.00 $29 to $30 $30.00 $30 to $31 $31.00 $31 to $32 +3% (Monthly Flat Rate) 0.00 $1.00 $0.80 $1.32 $1.52 51.75 52.67 $3.20 $3.84 53.40 $2.50 $1.00 $1.00 51.00 $25.00 Monthly Sewer Bill (Residential) 532.60 533.60 $36.75 538.07 $43.54 545.29 $52.16 $55.36 562.89 $66.29 571.03 571.03 573.22 574.22 576.53 577.53 $78.73 580.97 Commercial Sewer Rate In eases +19.7% +15% +29.3% +15% +33.17% +20% +30.22% +15% +15.6% +5% +5.2% +3.5% +5.2 %' +3.4% +2.6% +5.8% RESIDENTIAL SURFACE WATER 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total City of Tukwila Surface Water +20% +15% +20% +10% +10% +5% +10% +20% +15% +5% +3% +5% +3% +5% +3% �.1tI9:21� Annual Charge (billed Jan & July) ��'f1 452`$ $52 to $62 $62.00 $62 to $71 $71.00 $71 to $85 $85 to $93 $93 to $102 $102 to $107 $107 to $118 $118 to $142 $142 to $163 5163 to $171 $171 to $176 $176 to $185 5185 to $190 $190 to $200 $200 to $206 Annual Charge divided monthly 64.33 to 55.17 65.17 to 55.92 $5.92 to $7.08 $7.08 to 67.75 67.75 to 68.50 68,50 to 68.92 $8.92 to $9.83 $9.83 to 611.83 11.83 to 13.58 13.58 to 14.25 14.25 to 14.66 14.66 to 15.42 15.42 to 15.83 15.83 to 16.66 16.66 to 17.16 Monthly Increase for chart $0.84 $0.75 61.16 $0.67 $0.75 $0.42 $0.91 52.00 $1.75 50.67 $0.41 50.76 $0.41 $0.83 $0.50 512.83 Commercial Surface Water -Same Increases as Residential +15% +20° /0 +10% +10 %- +5% +10% +20% +15% +5%` +3°!0 +5 /, +3% Total Monthly Residential Increase 5 52.20 5 51.84 5 54.05 5 55.17 5 510.57 5 54.91 5 59.54 5 55.95 $ $9.95 5 55.31 5 57.74 5 51.75 5 55.66 6 64.41 $ $6.07 5 54.41 5 54.03 6 64.94 $ $94.50 Water Sewer SSWM Average 6ccf Bills Bills Single Family 1,266 984 3,488 Low Income Seniors /Disabled 79 55 140 Multi Family 172 162 n/a Commercial 733 641 1,761 2,250 1,842 5,389 03 q:gaillciplrate matrix Averag€ t onthty Restdenti'al.Blit 2011,= ", ::....20 2 , 2013 ' 2tFt4,. ;' : ;:;.2,015 2016 2017 , 2018 2019 .. 2020 :. 20212029 Water 03 q:gaillciplrate matrix Averag€ t onthty Restdenti'al.Blit 2011,= ", ::....20 2 , 2013 ' 2tFt4,. ;' : ;:;.2,015 2016 2017 , 2018 2019 .. 2020 :. 20212029 Water 17:16.f[atFee. �.1tI9:21� �� ��'f1 452`$ �:. 122.26, $�'�'�.124.1i1 �$� 12T,87`�$�. 1�:`.130:28�$ _,. 138 A3 $�'. "13904 S::_. 142.27::$ � 146:33 6% 10% 5% 7% 1% 3% 2% 4% 3% 2% 3% 10/18/2016 FM Proposed No. 2016-0233.1 Sponsors Upthegrove 1 AN ORDINANCE determining the monetary requirements 2 for the disposal of sewage for the fiscal year beginning 3 January 1, 2017, and ending December 31, 2017; setting 4 the sewer rate for the fiscal year beginning January 1, 2017, 5 and ending December 31, 2017, and approving the amount 6 of the sewage treatment capacity charge for 2017, in 7 accordance with RCW 35.58.570; and amending Ordinance 8 12353, Section 2, as amended, and K.C.C. 4A.670.100 and 9 Ordinance 11398, Section 1, as amended, and K.C.C. 10 28.84.055. 11 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY: 12 SECTION 1. Ordinance 12353, Section 2, as amended, and K.C.C. 4A.670.100 13 are each hereby amended to read as follows: 14 A. Having determined the monetary requirements for the disposal of sewage, the 15 council hereby adopts a ((244-6)) 2017 sewer rate of t-A,e dollars and tiffee)) forty- 16 four dollars and twenty-two cents per residential customer equivalent per month. Once a 17 sewer rate ordinance becomes effective, the clerk of the council is directed to deliver a 18 copy of that ordinance to each agency having an agreement for sewage disposal with 19 King County. I a 20 B. The King County council approves the application of ((Statemei4 of Fin—an., 21 Aecounting Stan yards "14o. 71 (FAS 7 )) Statement No. 62 of the Governmental 22 Accounting Standards Board (GASB-62) as it pertains to regulatory assets and liabilities 23 to treat pollution remediation obligations and RainWise Program expenditures and 24 strategic planning costs as regulatory assets, recovered ratably over the life of the 25 underlying financing, and establish a rate stabilization reserve for the purpose of leveling 26 rates between years. 27 C. As required for ((FAS-74)) GASB-62 application, amounts are to be placed in 28 the rate stabilization reserve from operating revenues and removed from the calculation 29 of debt service coverage. The reserve balance shall be an amount at least sufficient to 30 maintain a level sewer rate between ((2414)) 2017 and ((241-6)) 2018, and shall be used 31 solely for the purposes of- maintaining the level sewer rate in ((244-6)) 2018; and if 32 additional reserve balance is available, moderating future rate increases beyond ((2416)) 33 2018. The estimated amount of the reserve, as shown in the financial forecast, 34 Attachment A to ((Or-dinanee 19064)) this ordinance, shall be revised in accordance with 35 the ((2015/204-6)) 2017/2018 adopted biennial budget and financial plan. If the reserve 36 needs to be reduced to meet debt service coverage requirements for ((2415)) 2016, the 37 county executive shall notify the council of the change by providing an updated financial 38 forecast. 39 SECTION 2. Monetary requirements for the disposal of sewage as defined by 40 contract with the component sewer agencies for the fiscal year beginning January 1, 41 2017, and ending December 31, 2017. The council hereby determines the monetary 42 requirements for the disposal of sewage as follows: 2 M, 43 Administration, operating, maintenance repair and replacement (net of other 44 income): $66,064,664. 45 Establishment and maintenance of necessary working capital reserves: 46 $23,486,458. 47 Requirements of revenue bond resolutions (not included in above items and net of 48 interest income): $304,476,273. 49 TOTAL: $394,027,395. 50 SECTION 3. Ordinance 11398, Section 1, as amended, and K.C.C. 28.84.055 are 51 each hereby amended as follows: 52 A. The amount of the metropolitan sewage facility capacity charge adopted by 53 K.C.C. 28.84.050.0. that is charged monthly for fifteen years per residential customer or 54 residential customer equivalent shall be: 55 1. Seven dollars for sewer connections occurring between and including January 56 1, 1994, and December 31, 1997; 57 2. Ten dollars and fifty cents for sewer connections occurring between and 58 including January 1, 1998, and December 31, 2001: 59 3. Seventeen dollars and twenty cents for sewer connections occurring between 60 and including January 1, 2002, and December 31, 2002; 61 4. Seventeen dollars and sixty cents for sewer connections occurring between 62 and including January 1, 2003, and December 31, 2003; 63 5. Eighteen dollars for sewer connections occurring between and including 64 January 1, 2004, and December 31, 2004; fl a 703MWR . II 65 6. Thirty-four dollars and five cents for sewer connections occurring between 66 and including January 1, 2005, and December 31, 2006; 67 7. Forty-two dollars for sewer connections occurring between and including 68 January 1, 2007, and December 31, 2007; 69 8, Forty-six dollars and twenty-five cents for sewer connections occurring 70 between and including January 1, 2008, and December 31, 2008; 71 9. Forty-seven dollars and sixty-four cents for sewer connections occurring 72 between and including January 1, 2009, and December 31, 2009; 73 10. Forty-nine dollars and seven cents for sewer connections occurring between 74 and including January 1, 2010, and December 31, 2010; 75 11. Fifty dollars and forty-five cents for sewer connections occurring between 76 and including January 1, 2011, and December 31, 2011; 77 12. Fifty-one dollars and ninety-five cents for sewer connections occurring 78 between and including January 1, 2012, and December 31, 2012; 79 13. Fifty-three dollars and fifty cents for sewer connections occurring between 80 and including January 1, 2013, and December 31, 2013; ((and)) 81 14. Fifty-five dollars and thirty-five cents for sewer connections occurring 82 between and including January 1, 2014, and December 31, 2014((-:% 83 15. Fifty-seven dollars for sewer connections occurring between and including 84 January 1, 2015, and December 31, 2015 {(-.% 85 16. Fifty-eight dollars and seventy cents for sewer connections occurring 86 between and including January 1, 2016, and December 31, 2016Land 4 87 17. Sixty, dollars and eighty cents for sewer connections occurring between and 88 including January 1, 2017, and December 31, 2017, 89 B. I. In accordance with adopted policy FP-15.3,4. in the Regional Wastewater 90 Services Plan, K.C.C. 28.86.160.C., it is the council's intent to base the capacity charge 91 upon the costs, customer growth and related financial assumptions used in the Regional 92 Wastewater Services Plan. 93 2. In accordance with adopted policy FP- 6 in the Regional Wastewater Services 94 Plan, K.C.C. 28.86.160.C., the council hereby approves the cash balance and reserves as 95 contained in the attached financial plan for ((24t6)) 2017. 96 3. In accordance with adopted policy FP- 15.3.c., King County shall pursue 97 changes in state legislation to enable the county to require payment of the capacity charge 9 a 9.3 &I M W Ordinance 18305 in a single payment, while preserving the option for new ratepayers to finance the capacity charge. Ordinance 18305 was introduced on 5/9/2016 and passed by the Metropolitan King County Council on 6/20/2016, by the following vote: Yes: 8 - Mr. von Reichbauer, Mr. Gossett, Ms. Lambert, Mr. Dunn, Mr. McDermott, Mr. Upthegrove, Ms. Kohl-Welles and Ms. Balducci No: I - Mr. Dembowski Excused:O KING COUNTY, COUNCIL KING COUNTY, WASHINGTON I eph Mciermott, Chair J l ATTEST: — c--_ C= "a= M r\:> < Anne Noris, Clerk of the Council i -n I C-1 I r-n APPROVED this -;�� day of 30f-3V--- )2016 Dow Constantine, County Executive Attachments: A. Wastewater Treatment Division Financial Plan for the 2017 Proposed Sewer Rate R 03 Attachment A: Wastewater Treatment Division Financial Plan for the 2017 Proposed Sewer Rate ordinance 18305 Biennium Recommended 18305 2015 2016 2017 201 2019 2020 2021 2022 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast CUSTOMER EQUIVALENTS (RCEs) MONTHLY RATE % Increase BEGINNING OPERATING FUND OPERATING REVENUE: Customer Charges Capacity Charge Other Income Investment Income Rate Stabilization TOTAL OPERATING REVENUES OPERATING EXPENSE DEBT SERVICE REQUIREMENT PARITY DEBT DEBT SERVICE REQUIREMENT PARITY LIEN OBLIGATIONS SUBORDINATE DEBT SERVICE DEBT SERVICE COVERAGE RATIO PARITY DEBT DEBT SERVICE COVERAGE RATIO TOTAL PAYMENTS AMORTIZATION OF VARIABLE RATE DEBT LIQUIDITY RESERVE CONTRIBUTION TRANSFERS TO CAPITAL RATE STABILIZATION RESERVE OPERATING LIQUIDITY RESERVE BALANCE OPERATING FUND ENDING BALANCE 736.09 740.50 744.94 7 542.03 542.03 544.22 8.67 4.22 5.6% 0.0% 5.2% 0.0 94 59,120 $ 59,120 $ 61,028 $ 60,993 752.79 546.53 5.2% $ 58,980 757.45 546.53 0.0% $ 55,989 762.15 766.88 $ 47.73 $ 48.97 2:6% 2.6% $ 48,738 $ 46,397 $ 371,252 5 373,480 $ 395,329 $ 397,305 $ 420,327 $ 422,940 $ 436,537 $ 450,637 66,405 66,202 70,366' 75,623 61,204 87,187 93,513 100,266 12,230 10,656 11,000 11, 330 11, 670 12,020 12, 361 12,752 2,764 2,512 2,596 3,519 5,441 7,780 9,392 11,422 (12,000) 2,500 3,600 7,885 3,000 9,365 $ 440,651 $ 452,850 $ 479,291 $ 490,277 $ 52.2,242 $ 537,811 $ 554,823 $ 584,441 (128,700). (147,783) (147,431) (152,301) (158,393) (164,729) (171,318) (178,171) (167,694) (162,435) (165,266) (169,657) (179,260) (190,334) (198,703) (209,970) (41,209) (54,017) (54,236) (54,188) (54,124) (53,554) (53,488) (53,436) (18,169) (38,164) (47,518) (53,035) (52,430) (51,500) (51,930) (53,491) CONSTRUCTION FUND BEGINNING FUND BALANCE REVENUES: Parity Bonds Variable Debt Bonds (new money only) Interim Debt Grants & Loans Other Transfers From Operating Fund TOTAL REVENUES CAPITAL EXPENDITURES DEBT ISSUANCE COSTS BOND RESERVE TRANSACTIONS ADJUSTMENTS ENDING FUND BALANCE CONSTRUCTION FUND RESERVES Bond & Loan Reserves Policy Reserves TOTAL FUND RESERVES CONSTRUCTION FUND BALANCE 1.86 1.37 1.88 2.01 1.20 1.24 1.99 1.22 2.03 1.96 1.27 1.26 1.93 1.93 1.26 1.28 - (920) ( .647) (1,739) (1,832) (2,288) (11,510) (450) (1,908) 35 (487) (609) (634) (659) (685) (85,109) (60,335) (76,328) (71,750) (87,827) (86,938) (88,287) (88,635) 46,250 $ 46,250 $ 46,250 $ 43,750 $ 40,150 $ 32,265 $ 29,265 $ 19,900 12,870 14,778 14,743 15,230 15,839 16,473 17,132 17,817 59,120 $ 61,028 $ 60,993 $ 58,980 $ 55,989 $ 48,738 $ 46,397 $ 37,717 36,287 $ 87,323 $ 62,834 $ x.001 $ 5,000 $ 5,000 $ 5,000 $ 5,000 71,900 35,615 6 ,976 134,183 152,668 118,422 151,653 - 4 ,297 20,405 920 ,647 1,739 1,832 2,288 11,510 32,330 58,917 18,523 - - 500 500 500 500 500 500 500 500 85,109 60,335 76,328 7 ,750 87,827 86,938 88,287 88,635 $ 189,839 $ 155,367 $ 96,271 5 1812,170 $ 224,249 $ 241,938 $ 229,902 $ 252,297 (152,800) (175,975) (162,832) (184,242) (219,912) (226,811) (218,105) (237,917) (646) (712) - (,456) (2,684) (3,053) (2,470) (3,033) 3,076 (2,251) 10,000 5,570 (240) (11,091) (8,603) (11,017) 11,567 (917) (1,272) (2,043) (1,413) (982) (723) (330) $ 87,323 $ 62,834 $ 5,001 $ x,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 173,918 $ 175,801 $ 167,073 $ 16$,564 $ 165,218 $ 177,291 $ 186,617 $ 197,964 5,000 15,000 15,000 1 ,000 15, 000 5,000 15 , 000 15, 000 $ 188,918 $ 190,801 $ 182,073 $ 171,564 $ 180,218 $ 192,291 $ 201,617 $ 212,964 $ 276,242 $ 253,635 $ 187,074 $ 183,564 $ 185,218 $ 197,291 $ 206,617 $ 217,964 N: \MEETING ATTACHMENTS\June 20, 2016 meeting stuff\2016 -0233 Attach A.xls 1 6/20/2016 ti$ Exhibit C -1 Residential Water Rate Comparison as of September 2016 2016 Ranking 2015 Ranking CITY 2015 TOTAL City Base Rate Summer Rates Per CCF Consumption �Assume1oCCF 2016 iioTAL 2017 TOTAL 2018 TOTAL Difference 1 4 i WATER DISTRICT 119 (Duvall) $ 62.90 $ 40.00 3.65/4.60 39.35 �q 16.45 1.20 2 1 SEATTLE � 14.15 5.20/6.43 $ 58.15 (r�iYf J��� � � 3 2 ! DUVALL __.71.10 68.29 j 25.27 , 3.83/7.10 43.70 �'� 'r�s` �T 0.68 4 3 IWOODINVILLE 66.88 20.50 5.91 - 4728i� "NrGf� 0.90 5 6 jSKYWAY (CWA) 57.11 j 17.79 3.95/5.00 j 41.60 j ? 2.28 -- 6 7 ICOVINGTON WATER DISTRICT 56.47 28.32 2.80/3.95 30.30 Mfy1J5 }0(// r �a J �y� - 2.15 7 10 ;EDMONDS 53.71 28.68 2.99 I 2990 �''� /ys %�/,,Jra�f� 4.87 TUKWILA 2018 18.00 190 39.00 57.00 1.00' 8 9 5 IALGONA KENT 57.59 13.10 27.27 4.11/5.24 2.98 44.49 291.80 it /i' �'i�l l'UKWILA 2017 17.00 3.90 39.00 56.00 1.001 10 8 COAL CREEK UTILITY 55.90 21.10 3.48 34.80 f %j; j(fYr% 11 9 TUKWILA 2016 55.00 .16.00 3.90 1 39.00 55.00 1.00 12 12 lBELLEVUE 51.69 21.14 3.32 ( 3320�� t'l 2.65 13 11 HIGHLINE WATER DISTRICT 53.15 14.40 1 3.55/4.20 38.75 14 13 CEDAR RIVER WATER DIST 1 50.08 16.23 2.47/4.30 33.85 15 20 MERCER ISLAND 44.60 14.64 1 3.48 34.80 4.84 16 16 AUBURN 46.93 15.57 � 3.09/3.78 I 32.97 , ii ����� �F � � 1.61 17 22 _ ISSAQUAH 42.96 16.54 1.74/4.14 31.80 //9 , / /�"�y,,�,� � � _ 5.38 18 17 KIRKLAND 46.47 19.68 l 4.72 28.32 1.53 19 14 �NORTHSHORE 47.50 15.00 3.25 i 32.50 �;f 20 15 TRENTON 47.35 17.60 I'I 2.54/3.41 2935 21 19 ISAMMAMISH PLATEAU 44.91 t 27.31 1.82/2.22 19.80 r � r �� 2.20 22 18 (KING COUNTY WD #125 45.50 3 13.39 3.35 33.50 "mgf � ° y� D J 1.39 23 27 TACOMA 38.08 } 15.28 1.75/2.19 29.75 nt rryg�`„cd , Pf ai 6.95 24 21 NE SAMMAMISH 43.33 18.67 2.60 26 00 ;me ",va "ifm/ l 1.34 25 25 jREDMOND (CWA) 41.00 14.25 1.75/3.50 28.00 " %y,' 1.25 26 23 ,KING COUNTY WD #20 41.90 20.50 2.14 21.40 27 26 ISOOS CREEK 40.70 ; 14.09 � 1.77/3.64 27.05 iir% rt ,� ✓1r P', J, �, �r1oi l� °;� G� f �vN' tfi / J �� • �; 0.44 28 28 I BOTHELL 35.71 12.49 2.46 1 24.60 1.38 29 30 �ALDERWOOD WATER DIST 29.35 14.95 2.40 i� a 6.30 30 29 �LAKEHAVEN (FEDERAL WAY) 31.83 16.59 1.46 j 14.60 31.78 32.27 31 24 �LYNNWOOD 20.83 20.83 2.39 20 83 / 22.18 162 2 AVERAGE $ 48.29 1 $ 19.081 $ 50.68 WAPW Erg \OTHER \Gail Labanara \Water & Sewer Documents\Utility Rate Surveys Water, Sewer & SSWM2.xlsx 91 Exhibit C -2 Residential Sewer Rate Comparison as of September 2016 2016 Ranking 2015 Ranking CITY County Sewer Treatment? 2015 Total 2016 City King County Charge I Sewer 2016 Total 2017 2018 1 1 -- 1SEAiTLE (Typical) KC_ $ 118.40 $ 80.67 $ 42.03 $ 122.70 2 6 IKIRKLAND KC 72.41 44.80 42.031 86.83 3 3 1BELLEVUE KC 78.43 39.20 42.03 81.23 4 4 ;SKYWAY KC 74.36 36.53 42.03 78.56 5 5 ,SAMMAMISH PLATEAU KC 74.22 33.16 42.03 75.19 6 7 TUKWILA 2018 KC 30.00 44.22 74.22 7 7 TUKWILA 2016 KC 71.03 29.00 42.03 71.03 8 9 j DUVALL 69.70 7_0.82 0.00 70.82 9 8 RENTON KC 70.26 27.65 42.61 70.26 10 10 �WOODINVILLE KC 69.18 27.1511 42.03 69.18 11 12 ISSAQUAH jKC 65.46 24.73 42.03 66.76 12 11 AUBURN IKC 65.72 24.29 42.031 66.32 13 13 NE SAMMAMISH KC 65.25 23.92 42.03 65.95 14 17 TACOMA 62.00 22.79 43.00 i 65.79 15 14 COAL CREEK IKC 63.09 21.06 42.03 63.09 16 15 CEDAR RIVER W & S j KC 62.60 20.57 42.03 62.60 17 16 BLACK DIAMOND IKC 62.00 19.97 42.03 62.00 18 18 KENT KC 60.71 19.43 42.03 61.46 19 2 MERCER ISLAND KC 58.60 18.33 42.03 60.36 20 19 SOOS CREEK IKC 59.53 17.85 42.03 59.88 21 21 LAKE FOREST PARK KC 58.62 17.09 1 42.03 59.12 22 25 ALDERWOOD KC 54.00 11.971 42.0311, 57.75 23 20 INORTHSHORE KC 58.94 16.91 42.03 56.70 24 22 REDMOND IKC 55.93 14.15 42.03 56.18 25 23 LAKEHAVEN * & KC 54.44 12.88 42.03 54.91 55.63 26 24 VALLEY VIEW SEWER KC 54.05 12.02 42.03 54.05 27 26 ALGONA KC 52.24 11.74 42.03 53.77 28 LYNWOOD 40.30 I 41.87 43.12 44.42 29 27 (SOUTHWEST Suburban Sewer �,* 29.50 34.30 r 0.00 34.30 30 28 MIDWAY SEWER DISTRICT 24.00 26.00 0.00 26.00 (AVERAGE $ 62.24 $ 63.95 *Own their own sewer treatment plants KC is King County Sewer Treatment PC is Pierce County Sewer Treatment 92 W W W Eng \OTHER \Gail Labanara \Water & Sewer Documents \Utility Rate Surveys Water, Sewer & SSWM2.xlsx Exhibit C-3 SINGLE FAMILY SURFACE WATER RATES as of September 2016 2015 Monthly Rate 2016 2017 2018 CITY Yearly Rate (2016) Yearlv Rate Yearly Rate Yearly Rate Seattle (Mid 6,000 SF) $ 350.40 32.50 $ 390.03 Bellevue (1/3 acre) $ 206.82 31.00 $ 372.00 Tacoma (typical) 22.25 $ 267.00 $400.00 Lynnwood $ 242.40 21.82 $ 261.84 $ 281.52 $ 302.64 Auburn $ 231.00 19.73 $ 236.76 Duvall 19.21 $ 230.52 Sammamish $ 208.68 17.83 $ 214.00 Redmond $ 198.72 16.56 $ 198.72 Mercer Island $ 188.76 15.94 $ 191.28 Issaquah $ 168.96 14.78 $ 177.36 Tukwila 2018 $250.00 176.00 King County 171.50 14.29 $ 171.50 Tukwila 2017 - 171.00 Renton 158.40 13.73 $ 164.76 Tukwila 2016 $ 163.00 13.58 $ 163.00 Shoreline $ 150.09 13.40 $ 160.77 Newcastle $ 159.36 13.28 $ 159.36 Burien $ 15145 13.08 $ 156.99 Kent $ 146.64 12.22 $ 146.64 $100.00 Seatac $ 134.15 11.18 $ 134.15 Algona 9.50 $ 114.00 Federal Way $ 95.37 8.08 $ 96.90 $450.00 - $400.00 - $350.00 $300.00 - $250.00 - $200.00 $150.00 $100.00 $50.00 0 Seriesl c M 1-- -0 W 0 r- 0 �O W M 0 0 a m E N " N N ro M E E Z 0 U li M M a) Ln WAPW Eng\OTHER\Gail Labanara\Water & Sewer DocumentsUility Rate Surveys Water, Sewer & SSWM2.xlsx 93 M, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING 3�p A NEW PUBLIC WORKS FEE SCH AND REPEALING RESOLUTION NO. 186 WHEREAS, each year the City analyzes t ratent el for the three utility enterprise funds, which are water, sewer and qVi0face water, a` venues keep p ,,,,nsure re pace with expenses, to update the traffic mqoel, "d to analyze the transportation pp!, network to ensure continued compliance with',#eA7"rowth Management Act and the City's adopted Comprehensive Plan; an,4b,,." WHEREAS, the City is authorized rendered; 001MAIN&I, NOW, THEREFORE, WASHINGTON, HEREBY Section 1. Publi 991 which shall supers, any effect effect as of January, 2017: recoup the costs of services IL OF THE CITY OF TUKWILA, 11 be charged according to the following schedule, y adopted Public Works Fee Schedule and take WORKS FEE SCHEDULE WATER RATES FEE Water Meter Installation .75 inch $ 600.00 1 inch $ 1,100.00 1.5 inch $ 2,400.00 2 inch $ 2,800.00 3 inch $ 4,400.00 4 inch $ 7,800.00 6 inch $12,500.00 Water Meter Deduct $25.00 WAWord Processing\Resolutions\PW fee sched-utility and transportation fees strike-thru 10-17-16 Page 1 of 6 GL:bis 95 WATER RATES FEE Water Base Charge (Monthly) In addition to the monthly water base charge, each 100 cubic feet of water used will be charged as shown in "Water Rates (Monthly)." Current Proposed Proposed 2016 2017 2018 Single Family (one dwelling unit) $ 16.00 $17.00 $18.00 Multi-Family (more than one dwelling unit), $ 16.00± $17.00 $18.00 each dwelling is charged the base charge *eaGh dwelling URit $ 45.00 Commercial/Industrial Customers: 3/4 inch Service $ 55.00 1 inch Service $ 80.00 1-1/2 inch Service $105.00 2 inch Service $150.00 3 inch Service $200.00 4 inch Service 6 inch Service 01 $300.09 R INI I $400,Qd OF 8 inch Service $1100 10 inch Service $,6D0 EN"71 12 inch Service .00� Water Rates (Monthly) In addi& "htj" "the monthly water base charge listed g, , agoove , ea m cubic feet of water will be charged at J( 40, IN glipwi S raJ C Proposed Proposed IN10 2016 2017 2018 p, gdl Single Family Residence (Oct-Ma ,";p A 011 All $2.80 $3.90 Sin,gle Family Residence (Jun-SeAfil , 011 Multi-Family (Oct-May) 10, a, Multi-Family (Jun-Sept) $3.21 $3.30 $4.49 $4.60 $3.40 $4.70 $4.60 4-82 $ $5 Commercialflndustriakl(�� ay) .10 Commercial/Industrial ept) $6.00 6 �.60 -90 11 Fire Protection Service Ch d"e"W"' (M,? hly) e Per month based on size of service. "J" q 2 inch Service $ 9.50 3 inch Service $ 21.00 4 inch Service $ 37.00 6 inch Service $ 84.00 8 inch Service $126.00 10 inch Service $210.00 12 inch Service $273.00 WATER SERVICES FEE Water Turn On $ 50.00 After-Hour Water Turn On - additional fee for customer requested after-hours water turn on $100.00 Unauthorized Water Usage - after shut-off for $100.00 non-payment I ... W:\Word Processing\ResolutionsXPW fee sched-utility and transportation fees strike-thru 10-17-16 GL:bjs Page 2 of 6 •• WATER SERVICES (cont.) FEE Special Meter Read — customer requested $ 30.00 meter read outside normal read schedule Shut-off notice $ 30.00 Change in owner, tenant, and/or third party $ 20.00 paying agent Emergency Conservation Sanction $100.00 Temporary Water Meter Deposit .75" and I" water meter $ 300.00 2.5" water meter $1,500.00 Temporary Water Meter Rental per minimum 60 days expiration .75" and V water meter $ 75.00 2.5" water meter $ 150.00 WATER INTEREST CHARGE RATE On all water accounts 30 days in arrears from 8% per annum t _e d on a monthly basis the date of delinquency until paid SEWER RATES ANN Residential Sewer Service Y" in 2n17 Flat f $291,4, 0 per mont' (single dwelling unit) , ' I j I Flat r 30.00 per month in 2018 "'Awc I Residential Sewer Service (multiple dwelling o 0 per month for each dwelling unit in t f p f unit, permanent type) �p N 704 ?,Rf 6,0 "201 2 Py r rate of $20M,30.00 per month for each dwelling gA rk g U 2018 14.16.030 (2)] WIN& e Commercial and Industrial Sey !�e �1� T, In 2017: Fl rate of $53.50 per month and, in addition, any usage over 750 cubic feet of water per month shall be at the rate of $53.50 per 750 cubic feet ,10 In 2018: Flat rate of $53-.58�55.36 per month and, in addition, any usage over 750 cubic feet of water per month shall be at the rate of $53:5055.36 per 750 4, ev; cubic feet [TMC 14.16.030 (4)] SEWER INTEREST CHARGE RATE On all sewer accounts 30 days in arrears from 8% per annum computed on a monthly basis the date of delinquency until paid — W:\Word Processing\Resolutions\PW fee sched-utility and transportation fees strike-thru 10-17-16 Page 3 of 6 GL:bjs 97 SURFACE WATER RATES A TRANSPORTATION CONCURRENiYsTES 11 E SCHEDULE Fees for Resident) , I'll e FEE PER YEAR UNIT Surface Water Utility Rates Per Year Service Charge Per Acre Current Proposed Proposed 2016 2017 2018 Category: $ 196.28 $ 206.08 $ 212.26 $ 426.76 $ 448.10 $ 461.54 1. Natural $ 782.20 $ 821.30 $ 845.94 2. 0 - 20% Developed Surface $1,167.18 $1,226.54 $1,262.30 3. 21 - 50% Developed Surface $1,406.12 $1,476.42 $1,520.70 4. 51 - 70% Developed Surface $1,640.26 $1,722.26 $1,773.92 5. 71 - 85% Developed Surface $ 163.00 $ 171.00 $ 176.00 6. 86 -100% Developed Surface $12,000.00 All residential uses defined b;%"e" ITE Trip Generation Manual Land Use Codes 200-299, including single family, multi-family, mobile home parks, and shared housing 7. Single-Family Residential Parcels per paFG61 peF PaFGel (flat rate per residential parcel) SURFACE WATER INTEREST CHARGE RATE On all surface water accounts 30 days in arrears from the date of delinquency until paid At'l 8%- per ap'. monthly basis "g, P�f' m c o m p n a 'All ,Alj N W:\Word Processing\Resolutions\PW fee sched-utility and transportation fees strike-thru 10-17-16 Page 4 of 6 GL:bjs 9E.* A TRANSPORTATION CONCURRENiYsTES 11 E SCHEDULE Fees for Resident) , I'll e UNIT MR& M L' TYPES OF RESIDENTIAL Between 1 and 3 $ 300.00 Between 4 and 5 amt $ 600.00 Between 6 and 10 $ 1,200.00 Between 1 1 and 15 $ 2,000.00 Between 16 and 20 q, p'1 $ 3 500.00 Between 21 and 25 $ 5,000.00 Between 26 and 301x, $ 6,500.00 Between 31 and 40 $ 8,000.00 Between 41 and 60 $10,000.00 Greater than 60 VA, h".411411pr $12,000.00 All residential uses defined b;%"e" ITE Trip Generation Manual Land Use Codes 200-299, including single family, multi-family, mobile home parks, and shared housing W:\Word Processing\Resolutions\PW fee sched-utility and transportation fees strike-thru 10-17-16 Page 4 of 6 GL:bjs 9E.* Fees for Non - Residential Use - FEE PER YEAR r ,; � �� t Pole Attachment er ole `latural , ......... Proposed for 2017 $100.00 per year Pole revisions to allow for Cents..... Actual costs (engineeringt, labor, inspections, etc.) INSTITU- ALL GROSS FLOOR AREA $200.00 per strand per mile per Vear Installation fees ............. ............................... Actual costs (engineering, labor, inspections, etc.) TIONAL & OTHER INDUSTRIALZ OFFICES RETAIL4 EATERY5 PORTS USES Less than 5,000 $1,000 $1,800 $2,700 $5,400 $500 $1,500 Between 5,001 and 10,000 $1,500 $2,700 $4,050 $8,100 $1,000 $2,000 Between 10,001 and 20,000 $2,000 $3,600 $5,400 $10,800 $1,500 $2,500 Between 20,001 and 30,000 $3,000 $5,400 $8,100 $10,800 $2,000 $2,500 Between 30,001 and 40,000 $4,000 $7,200 $10,800 $10,800 $2,500 $2,500 Between 40,001 and 50,000 $5,000 $9,000 $13,500 $10,800 $3,000 $2,500 Between 50,001 and 70,000 $6,000 $10,800 $16,200 $10,800 $4,000 $2,500 Between 70,001 and 90,000 $7,000 $12,600 $18,900,o,41410,800 $5,000 $2,500 Between 90,001 and 150,000 $8,000 $14,400 $21,�� $10,800 $6,000 $2,500 Between 150,001 and 200,000 $9,000 $16,200 $2�i00 tr10,800 $7,000 $2,500 Greater than 200,000 $10,000 $18,000 X4,300 Jp00 $8,000 $2,500 All industrial/agricultural uses defined by the ITE Tripe ratioflanual Lard Use Codes 100 -199, � usin including light and heavy industrial, manufacturing, an rel a All office, medical, and service related uses defined by th"a �, Trip Generation Manual Land Use �t4 Codes 600 -699, 700 -799, and 900 -999, ineludj, � neral offs, medical facilities, and banks 4 All retail and recreation uses defined by the IT n t atlon5manual Land Use Codes 400 -499, 800 -830 and 837 -899, including retail sales, ren salt`t ;,j lc clubs, and theaters 5 All food service uses defined by the IPe r Genn Manual Land Use Codes 831 -836, excluding 1, It, " s f is (or similar) under 250 sq. ft., which are accessory (stand- alone) drive -thro ''SOS assessed $300 6 All institutional and transportatiorf�`"s� I<i,y� ,e "ITE Trip Generation Manual Land Use Codes 000 -099 and 500 -599, incluc i scR _, ", laces of worship, day care, terminals, and transit POLE ATTACH" FEES FEE PER YEAR r ,; � �� t Pole Attachment er ole `latural , ......... Proposed for 2017 $100.00 per year Pole revisions to allow for Cents..... Actual costs (engineeringt, labor, inspections, etc.) Conduit Rental ............... ............................... $1.00 per foot per year City Dark Fiber Rental ... ............................... $200.00 per strand per mile per Vear Installation fees ............. ............................... Actual costs (engineering, labor, inspections, etc.) W: \Word Processing \ResolutionS\PW fee sched- utility and transportation fees strike -thru 10 -17 -16 GL:bjs Page 5 of 6 we Section 2. Repealer. Resolution No. 1869 is hereby repealed. I PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST /AUTHENTICATED: Christy 0Flaherty, IMIVIC, City Clerk Rachel B. Turpin, City Attorney Joe Duffle, Council President Filed with I dol` I 10 'City Clerk: Passed jiqj�"he City Council: , 'i Resol,An N11,1, ber: 10P WAWord Processing\Resolutions\PW fee sched-utility and transportation fees strike-thru 10-17-16 Page 6 of 6 GL:bjs 100 City of Tukwila WATER ENTERPRISE FUND 2017 - 2022 Analysis in 000's REVENUES Actual Actual zms Actual Budget Budget Estimate Gstimate 623 606 34 36 493 245 245 2018 2019 2020 2021 2022 Totals Monthly Water Charges (t) Base ease 1-21-1 e +5% < n Hi + 5% +5% +5% +5% +5% +5% Cascade Water Alliance (CWA) 2,449 2,480 2,400 2,480 2,657 2,710 2,764 2,820 2,904 2,962 16,817 Regular City Water 3,493 3,986 3,633 3,950 4,182 4,265 4,350 4,438 4,526 4,617 26,378 Subtotal Water 5,942 6,466 6,033 6,430 6,839 6,975 7,1.14 7,258 7,430 7,579 43,195 Other Miscellaneous Revenue 55 42 35 35 41 43 50 55 60 65 i 314 Interlocal Ags \PWTF \Grants 61 1,1.05 3,000 0 0 0 0 3,000 3,000 0 6,000 Water Connection Fees ez) 62 108 25 25 25 25 10 10 10 10 90 Total Revenues 6,120 7,721 9,093 6,490 6,905 7,043 7,174 10,323 10,500 7,654 49,599 EXPENDITURES CWA Purchased Water N 2,449 2,480 2,400 2,400 2,657 2,710 2,764 2,820 2,904 2,962 16,817 Water Operations & Maintenance 1,861 2,026 2,101 2,101 2,096 2,102 2,250 2,295 2,365 2,433 13,541 Proposed Debt Service for Facilities 81 400 400 400 400 1,681 Debt Service (4) 562 545 162 162 148 148 145 145 144 129 859 Interfund Utility Taxt'110% 597 648 607 607 688 702 716 731 749 764 4,351 Engineering Labort7� 76 66 80 80 83 85 87 89 91 93 ! 528 Subtotal 5,545 5,765 5,350 5,350 5,672 5,828 6,362 6,480 6,653 6,781 37,777 Water Capital - CIP Program 1,084 1,312 2,450 3,445 3,170 1,070 1,356 3,815 3,360 1,085 13,856 Total Expenditures 6,629 7,077 7,800 8,795 8,842 6,898 7,718 1.0,295 10,013 7,866 ',, 51,633 FUND BALANCE Change in Fund Balance(') (509) 644 1,293 (2,305) (1,937) 145 (544) 28 487 (212) 1 (2,034) Beginning Balance 6,542 5,777 6,084 6,084 3,779 1,842 1,987 1,443 1,471 1,958 3,779 Ending Balance 6,033 6,421 7,377 3,779 1,842 1,987 1,443 1,471 1,958 1,745 j 1,745 Fund Balance: Reserved (t')20% of revenue 1,1.65 1,212 1,323 1,323 1,219 1,381 1,409 1,435 1,465 1,500 1,500 i 1 Unreserved 4,868 5,209 6,054 2,456 623 606 34 36 493 245 245 Ending Balance 6,033 6,421 7,377 3,779 1,842 1,987 1,443 1,471 1,958 1,745 1,745 "1 Revenues in excess of (less than) expenditures Annual reserve balance requirement equals 20% of the prior year operating revenues. 2017 - 2022 Financial Planning Model XXXI I I 10/3/201,) 102 ATTACHMENT E City of Tukwila SEWER ENTERPRISE FUND 2017 - 2022 Analysis in 000's REVENUES ems 2016 2017 2018 2019 2020 2021 2022 Totals Actual Actual Actual Budget Budget im Estimate Monthly Sewer Charges ,15% +10% +5 %� a,-- l +5 % n,m- ,i KC +3.5% KC 3.4% KC +12% King County Metro Sewer l'l 4,134 3,866 4,191 4,191 4,337 4,337 4,643 4,643 4,735 4,735 1 27,430 Regular City Sewer (z) 3,997 4,971 4,000 4,000 4,000 4,120 4,120 4,243 4,243 i 4,243 '', 24,969 Subtotal Sewer Revenue 8,131 8,837 8,191 8,191 8,337 8,457 8,763 8,886 8,978 8,978 52,399 Other Misc. Revenue 181 228 165 165 212 217 220 225 230 235 1,339 Grant/ Bonds/ PWTF 248 504 290 290 0 0 0 0 0 i 0 ',' 0 Sewer Connection Fees (a) 262 206 125 125 125 125 100 100 100 100 j 650 Total Revenues 8,822 9,775 8,771 8,771 8,674 8,799 9,083 9,211 9,308 9,313 54,388 EXPENDITURES 'Sewer Operations & Maintenance King County Metro Sewer (4) 4,134 3,866 4,191 4,191 4,337 4,337 4,643 4,643 4,735 4,735 27,430 Regular City Sewer (5) 1,100 1,884 1,035 1,035 1,189 1,355 1,432 1,461 1,514 1,560 8,511 Debt Service (6) 373 410 395 395 359 360 355 355 353 353 2,135 Proposed Debt Service for Facilities 49 240 240 240 240 1,009 Interfund Utility Tax (7) 10% 829 902 836 836 855 867 898 911 921 921 5,374 Engineering Labor (9) 86 90 78 78 83 86 87 89 91 93 529 Subtotal 6,522 7,152 6,535 6,535 6,823 7,054 7,655 7,699 7,854 7,902 44,988 Sewer Capital - CIP Program 561 980 4,097 3,045 5,131 1,565 1,474 705 1,528 2,730 13,133 Total Expenditures 7,083 8,132 10,632 9,580 11,954 8,619 9,129 8,404 9,382 10,632 58,121 FUND BALANCE Change in Fund Balance (a) 1,739 1,643 (1,861) (809) (3,280) 180 (46) 807 (74) (1,319) (3,733) Beginning Balance 3,599 5,285 7,181 7,181 6,372 3,093 3,272 3,226 4,033 3,959 I 6,372 Ending Balance 5,338 6,928 5,320 6,372 3,093 3,272 3,226 4,033 3,959 2,640 ! 2,640 Fund Balance: Reserved - 209% of prior year's reve 1,520 1,715 1,854 1,854 1,696 1,735 1,760 1,817 1,842 1,862 1,862 Unreserved 3,818 5,213 3,466 4,518 1,396 1,537 1,466 2,216 2,117 778 778 Ending Balance 5,338 6,928 5,320 6,372 3,093 3,272 3,226 4,033 3,959 2,640 2,640 "" Revenues in excess of (less than) expenditures 2017 - 2022 Financial Planning Model XXXV 111812118 104 ATTACHMENT F City of Tukwila SURFACE WATER ENTERPRISE FUND 2017 - 2022 Analysis in 000's REVENUES 2014 Actual 2015 Actual 2016 Budget 2016 Estimate 2017 2018 2019 2020 2021 2022 Total +10% +20% +15% +15% +5% +3% +5% +3% +5% +5% Annual Billings (Current) t1) 4,222 5,086 5,825 5,836 6,127 6,300 6,615 6,813 7,154 7,154 40,163 Other Revenues (54) 28 38 30 30 30 40 50 50 60 260 Grants/ Bond Proceeds (2) 1,164 789 1,212 375 1,256 2,656 10,115 1.25 165 75 14,392 54,815 Total Revenues 5,332 5,903 7,075 6,241 7,413 8,986 16,770 6,988 7,369 7,289 EXPENDITURES Operations & Maintenance 1,604 1,891 1,940 1,940 2,090 2,139 2,332 2,426 2,523 2,600 14,110 Debt Service (1) 322 316 312 312 304 303 301 300 298 285 1,791 Proposed Debt Service for Facilities 116 560 560 560 560 2,356 Interfund Utility Tax (4) 10% 424 510 586 587 618 636 666 686 720 721 4,048 Engineering Labor (6) 355 452 531 475 556 573 595 635 654 686 3,699 Subtotal 2,705 3,169 3,369 3,314 3,568 3,767 4,454 4,607 4,755 4,852 26,004 SSWM Capital - CIP Program 2,808 2,553 4,506 2,300 4,566 4,963 11,902 2,077 1,173 1,627 26,308 Total Expenditures 5,513 5,722 7,875 5,614 8,134 8,730 16,356 6,684 5,928 6,479 52,312 FUND BALANCE Change in Fund Balance r °) (181) 181 (800) 627 (721) 256 415 304 1,441 810 2,503 Beginning Balance 2,213 2,063 1,252 1,252 1,879 1,158 1,414 1,829 2,133 3,573 1,879 4,383 Ending Balance 2,032 2,244 452 1,879 1,158 1,414 1,829 2,133 3,573 4,383 Fund Balance: Reserved (t')20% of revenue 778 834 1,023 1,173 1,173 1,231 1,266 1,331 1,373 1,441 1,441 Unreserved 1,254 1,410 (571) 706 (15) 183 563 802 2,201 2,942 2,942 Ending Balance 2,032 2,244 452 1,879 1,158 1,414 1,829 2,133 3,573 4,383 4,383 Revenues in excess of (less than) expenditures h) Annual reserve balance requirement equals 20% of the prior year operating revenues. 2017 - 2022 Financial Planning Model XXXV11 1013120 J605 106 UTILITIES COMMITTEE Meeting Minutes City Council Utilities Committee October25, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Bob Giberson, Robin Tischmak, Ryan Larson, Gail Labanara, Evie Boykan, Stacy Hansen, Vicky Carlsen, Peggy McCarthy, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Tukwila 205 Levee Certification Staff is seeking Council approval of Supplemental Agreement No.1 to Contract No. 14 -164 in the amount of $316,788.00 with Northwest Hydraulic Consultants, Inc. for levee certification services for Phase 2 of the Tukwila 205 Levee Certification. The total contract amount will then be $642,379.00, and the $100,000 budgeted for Phase 2 in 2016 will need to be transferred to 2017. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14, 2016 COMMITTEE OF THE WHOLE. B. Public Works Fee Resolution for Water, Sewer, Surface Water and Pole Attachment Rates Staff is seeking Council approval of a resolution adopting a Public Works fee schedule to update water, sewer, surface water, and pole attachment rates for 2017 and 2018 based upon analysis of the enterprise funds and as outlined in the memo. Cascade Water Alliance and King County sewer rates are increasing, which impacts City rates. While the proposal is to adopt rates for two years, analysis could result in modifications for 2018. The new section on pole attachments would allow the City to charge fees to entities such as Puget Sound Energy who wish to attach antennas to streetlights. Councilmember Kruller suggested that the City consider other rate - charging models in an effort to avoid increases such as those proposed. Chair Hougardy pointed out that Tukwila is an old city with aging infrastructure. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14, 2016 COMMITTEE OF THE WHOLE. 107 WT.* COUNCIL AGENDA SYNOPSIS Meetin ,g Date Pre by 2 2 1 M I - ��or s review Council review 11/14/16 BWW ❑ Resolution Mtg Date ❑ Ordinance Mt ,g Date 11/21/16 BG Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD [:] Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PW' SPONSOR'S This Supplemental Agreement No. 1 with Northwest Hydraulic Consultants is for Phase 2 of SUMMARY the Tukwila 205 Levee Certification Project. Phase 2 will collect additional site information for the Tukwila 205 Levee, develop alternatives for correcting deficiencies, and develop cost estimates. Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 14-164 with Northwest Hydraulic Consultants for $316,788.00. Rt,"VIEWED BY ❑ cow Mtg- ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/25/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COmm""I"'T" Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPENDri'mu.'. REQUIRE'D AMOUNT BUDGETED APPROPRIATION REQUIRED $316,788.00 $317,000.00 $0.00 Fund Source: 412 SURFACE WATER (PAGE 100, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 ITEMNO. 4.E. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINALAGENDADATE: 11/14/16 AGENDA ITEM Ti,fj,E Tukwila 205 Levee Certification Phase 2 Supplemental Agreement No. 1 with Northwest Hydraulic Consultants CATEGORY Z Discussion Mtg Date 11114116 Z Motion Mtg Date 11121116 ❑ Resolution Mtg Date ❑ Ordinance Mt ,g Date ❑ Bid ward ,g Date Mt F-1 Public Hearing Mtg Date Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD [:] Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PW' SPONSOR'S This Supplemental Agreement No. 1 with Northwest Hydraulic Consultants is for Phase 2 of SUMMARY the Tukwila 205 Levee Certification Project. Phase 2 will collect additional site information for the Tukwila 205 Levee, develop alternatives for correcting deficiencies, and develop cost estimates. Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 14-164 with Northwest Hydraulic Consultants for $316,788.00. Rt,"VIEWED BY ❑ cow Mtg- ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/25/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COmm""I"'T" Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPENDri'mu.'. REQUIRE'D AMOUNT BUDGETED APPROPRIATION REQUIRED $316,788.00 $317,000.00 $0.00 Fund Source: 412 SURFACE WATER (PAGE 100, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 11/21/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated 10/21/16 Page 100, Proposed 2017 CIP NHC Supplement No. 1 to Contract No. 14-164 Minutes from the Utilities Committee meeting of 10/25/16 11121/16 109 110 City of Tukwila Allan Ekberg, Mayor TO: Utilities Committee FROM: Bob Giberson, Public Works Director BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: October 21, 2016 SUBJECT: Tukwila 205 Levee Certification Project No. 91341203, Contract No. 14 -164 Supplemental Agreement No.1 for Phase 2 ISSUE Approve Supplemental Agreement No.1 to Contract No. 14 -164 with Northwest Hydraulic Consultants, Inc. (NHC) to provide levee certification services for the Tukwila 205 Levee Certification. 1aTe3 "(c3 -Tel UN The Tukwila 205 Levee is located on the left bank of the Green River between S 196th St and 1 -405 and provides flood protection to the Tukwila Urban Center. The Corps of Engineers provided letters of levee certification as needed to certify that the levee met their minimum design standards. In July of 2012, the Corps notified the City that due to a change in their policy, they would no longer provide levee certification for this or any federal levee and that the current levee certification would expire in August of 2013. Levee certification is critical because it provides documentation that the levee meets minimum federal standards and allows FEMA to map the protected area as outside of the 100 -year floodplain. In late 2014, the City hired NHC to perform the first phase of a certification effort that included an engineering analysis in accordance with FEMA requirements. This analysis looked at the entire levee system to determine which segments did not meet FEMA requirements. The results of the Phase 1 study revealed that the levee does not meet minimum free board requirements in 14 segments and that embankment, foundation, and stability issues are present. DISCUSSION Phase 2 of this certification effort will look at each of the areas identified in Phase 1, collect additional site information, develop alternatives for correcting the deficiencies, and develop cost estimates. Phase 1's contract was for $447,711, yet the total spent was only $325,611.08. NHC's contract supplement for Phase 2 is $316,768.00, bringing the total contract amount to $642,379.08. FISCAL IMPACT Tukwila 205 Levee Certification Phase 2 funding is budgeted in 2016 with $100,000 and $217,000 proposed in the 2017 CIP. The $100,000 from 2016 will need to be transferred to 2017 as Phase 2 work will begin in 2017. A new Proposed 2017 CIP sheet for the Tukwila 205 Levee is attached. RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 14 -164 with NHC, Inc. for Phase 2 of the Tukwila 205 Certification in the amount of $316,788.00 and consider this item at the November 14, 2016 Committee of the Whole meeting and subsequent November 21, 2016 Regular Meeting. Attachments: CIP Page 100, Proposed 2017 CIP and new Proposed CIP sheet NHC Supplement No. 1, Scope of Work and Fee Estimate WAPW Eng \PROJECTS\A- DR Projects \Tukwila 205\205 Certification (91341203) \Phase 2 \Info Memo Sup #1 102116 gl.docx 111 112 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Tukwila 205 Levee Certification Project No. 91341203 DESCRIPTION: Obtain levee certification for the Tukwila 205 Levee. The US Army Corps of Engineers no longer provides levee certification services to federally authorized JUSTIFICATION: levees. The existing certification expired in August of 2013. Certification is required for the Federal Emergency Management Agency to accreditate the levee system as providing a 100 -year level of flood protection. STATUS: Consultant hired in 2014 for Phase I that includes an initial study and identification of levee deficiencies. MAINT. IMPACT: Certification process is expected to lead to additional levee repair projects that are required to meet the certification criteria. Certification is valid for a 10 -year period. The initial phase of the certification process will determine Ll�d L � cc iy e p p � fr �es. Costs COMMENT: listed in 2017 through 2019 are estim� ,s fo ate a p rs tlwV�� b ra err lent. King Count Flood ContrN District's Opp^ � ity Gr �t , o� r , ur �� $� k per year. y . � I � .. FINANCIAL o EW tin cznnn,--i % navy 9n17 9n1R 9n19 9n9n 9n91 9n99 RFYONn TOTAL 2017 - 2022 Capital Improvement Program 100 113 EXPENSES Certification Phase 1 350 3 353 Certification Phase II 317 220 537 Design 275 275 Const. Mgmt. 30 115 600 745 Construction 200 750 4,000 4,950 TOTALEXPENSES1 350 1 31 547 1 1,360 1 4,600 1 01 01 01 01 6,860 FUND SOURCES KC Flood Control 113 63 63 63 63 63 63 63 63 617 Proposed Grants 150 780 4,500 5,430 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 237 (60) 334 517 37 (63) (63) (63) (63) 813 TOTAL SOURCES 350 3 547 1 1,360 1 4600 1 01 01 01 01 6,860 2017 - 2022 Capital Improvement Program 100 113 CITY OF TUKVVLA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Tukwila 205 Levee Certification Project No. e1341203 DESCRIPTION: Obtain levee certification for the Tukwila 205Levee. The US Army Corps of Engineers no longer provides levee certification services to federally authorized levees. The e�ahngoa�fioaUonmxpimdin August ��2O13.Ce�iyioahnniomquimd for the Fedem| JUSTIFICATION: ' ' Emergency Management Agency to accreditate the levee system as providing a 1 00-year level of flood protection. STATUS: Consultant hired in 2014 for Phase I that includes an initial study and identification of levee deficiencies. Co��ooUnnpmceea�expo�odto lead tooUdiVuna|bvee repair pn�eo�that ommquied0um*mthe �4/NT |�PA��' ' ' certification criteria. Certification ia valid for a1U'yoarperiod. The initial phase of the certification process will determine needed repairs and cost estimates. Costs COMMENT: listed in 2017 through 2019 are estimates for potential repairs that would be grant dependent. King County Flood Control District's Opportunity Grant Program currently has $63k per year. FINANCIAL Through Estimated //"ct000'~` nois xnin nn17 9n1n noin nonn xnnl xnnn RFvomn roru/ EXPENSES Certification Phase 1 350 350 Certification Phase 11 COO 217 220 537 Design 275 275 Const. Mgmt. 30 115 600 745 Construction 200 750 4,000 4,950 TOTALEXPENSES1 350 1 100 1 447 1 1,360 1 4,600 1 01 01 01 01 6,857 FUND SOURCES KC Flood Control 113 63 63 63 63 63 63 63 63 617 Proposed Grants 150 780 4,500 5,430 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 237 37 234 517 37 (63) (63) (63) (63) 810 1142o/r'2uuo Capital Improvement Program 100 City of Tukwila Agreement Number: • 11 Southcenter Boulevard, Tukwila WA 98188 1908 CONTRACT FOR SERVICES Amendment # 1 Between the City of Tukwila and Northwest Hydraulic Consultants, Inc. That portion of Contract No. 14 -164 between the City of Tukwila and Northwest Hydraulic, Inc. is amended as follows: Section 2: Scope of Services The consultant agrees to perform the additional services, identified on Exhibit "Al" attached hereto, including the provision of all labor, materials, equipment, and supplies. Section 3: Duration of Agreement; Time for Performance This Agreement as amended shall be in full force until December 30, 2018, unless sooner terminated under the provisions of the agreement. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this agreement no later than December 30, 2017 unless an extension of such time is granted in writing by the City. Section 4: Payment A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B1" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $642,399.00 without express modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of CITY OF TUKWILA Allan Ekberg, Mayor ATTEST /AUTHENTICATED RAN CONT CTOR �T6- �)zijs-A. Todd Bennett, Branch Manager APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page 1 of 1 115 116 nhc M northwest hydraulic consultants TUKWILA 205 LEVEE CERTIFICATION PHASE 2 - ALTERNATIVES ANALYSES FOR LARGE SCALE IMPROVEMENTS Prepared by Northwest Hydraulic Consultants Inc. for the City of Tukwila Department of Public Works October 19, 2016 OVERVIEW The City of Tukwila (City) Department of Public Works has selected Northwest Hydraulic Consultants Inc. (NHC), with their subconsultants AMEC Environment and Infrastructure, Inc. (AMEC) and KPG, to provide professional engineering consulting services to evaluate and certify the Tukwila 205 Levee in accordance with Federal Emergency Management Agency (FEMA) requirements (44 CFR Section 65.10). The 4.6- mile -long levee is located on the left bank of the Green River between 1 -405 and South 196th Street and includes the cutoff levee to Southcenter Parkway. Engineering services generally consist of researching records, conducting inspections, performing structural, geotechnical, seismic, and hydraulic analyses, preparing detailed reports of the current levee system, providing an analysis and report of needed improvements, and working with the City to provide engineering plans, specifications, and cost estimates for the improvements. Work may include engineering services during construction for any required improvements, such as inspection and change management support under the direction of the City's project manager. Once the levee is deemed certifiable, work will include providing the necessary reports and documentation to certify that the levee provides protection from the base (1 percent annual chance) flood in accordance with FEMA guidelines. This is a multi -phase project. "Phase 1— Engineering Analyses and Improvement Identification" collected data, performed analyses required under 44 CFR 65.10, and identified deficiencies. This work indicated that steep bank slopes throughout the reach significantly limit the ability to certify the levee as -is. As such, "Phase 2 - Alternatives Analyses for large Scale Improvements for Large Scale Improvements" will identify if there are alternative options to evaluate the existing case, and then, if still deemed that the levee can't be certified as -is, evaluate options that will certify the levee by selecting a preferred alternative and developing conceptual level construction plans. These complex fixes will move the project into permitting, design, and construction in "Phase 3 - Large Scale Improvements ". "Phase 4 - Certification Submittal" will provide the documentation necessary to certify the Tukwila Levee and include an Operations and Maintenance Manual, of which the basis will be the existing U.S. Army Corps' (Corps) approved manual, but also will adopt other recent policies and procedures, if appropriate, such as those from King County's ongoing System -Wide Improvement Framework (SWIF) assessment for the Green River. After completion of Phase 2, the specific task work to be completed in Phases 3 through 4 will be refined and a cost estimate to complete this work will be prepared. 117 PHASE 1- ENGINEERING ANALYSES AND IMPROVEMENT IDENTIFICATION The Scope of Work (SOW) for Phase 1 defined Tasks 1 through 8 to complete the engineering analyses needed to certify the Tukwila 205 Levee in accordance with FEMA requirements (44 CFR Section 65.10), and identify any physical improvements necessary to certify the levee. Specific assignments and deliverables have been listed for each task, including who is responsible for certifying compliance with each section of 65.10. PHASE 2 - ALTERNATIVES ANALYSES FOR LARGE SCALE IMPROVEMENTS Phase 2 will conduct the alternatives analyses for the large, complex improvements necessary to certify the levee. Any small -scale fixes determined in Phase 1— for instance where the solution is obvious and no permitting is required, such as raising the levee slightly to gain the necessary freeboard — will be incorporated into the large -scale improvements. Phase 3 will address design, permitting, and construction of large, complex improvements. The Phase 3 SOW will be refined after the completion of Phase 2. A Phase 3 cost estimate will then be prepared and submitted to the City. TASK 9. SITE SPECIFIC ENGINEERING ANALYSES This task will collect additional data, evaluate methods, and conduct additional (or refine existing) analyses to determine if the levees can be certified as -is. Phase 1 conducted a reach -wide assessment of the levees using generalized information. More site specific details and review of levee sections in finer detail, may indicate that portions can be certified as -is and not need a constructed fix. The project team will discretize the project reach based on common characteristics and determine how Phase 1 engineering analyses could be refined for these sections. The team will then collect additional data and refine the engineering analyses if it is deemed that they could provide the technical backing to certify discrete sections of the levee. The City will be engaged, and meetings will be held as necessary at regular intervals during the task work. NHC will lead this effort, with both NHC and AMEC evaluating and refining the analyses as needed. It is anticipated that AMEC will lead the effort to collect more detailed site characterization through cone penetration test (CPT) probes. The CPT probes are a less costly exploration method than boring, but still provide a continuous log of the soil profile when correlated with Phase 1 information. KPG will conduct detailed channel bank information at up to eight cross - sections and, if requested, will collect additional survey data in key areas up to the allotted level of effort budgeted. ASSIGNMENTS NHC: Evaluate and refine hydraulic engineering analyses. Assemble summary document. AMEC: Evaluate and refine hydraulic geotechnical analyses. KPG: Topographic survey. City: Provide assistance as needed. DELIVERABLES • Documentation of sections of the levee that can be certified as -is without a constructed fix. TASK 10. ALTERNATIVES ANALYSIS — LARGE SCALE PROJECTS Phase 1 identified that projects of a larger and more complex scale are likely necessary to certify the levee. For larger projects, an initial alternatives assessment will be conducted by the consultant team. Page 2 of 6 118 Tukwila 205 Levee Certification Scope of Work — 10/19/16 City of Tukwila Department of Public Works Alternatives will be assessed for each project using objectives and performance metrics developed in conjunction with the City. A recommended alternative will be selected and presented to the City for approval prior to beginning Phase 3 work. NHC will lead this task. NHC and AMEC will first determine potential alternative construction fixes that will lead to the levee being certified and then determine approximate construction costs for each alternative with KPG assistance. For each levee section characterized, NHC and AMEC will determine the evaluation criteria with the City, evaluate the alternatives accordingly, and provide a recommended alternative to the City during an in- person meeting. Once a preferred alternative is selected, the project team will develop conceptual level designs for each levee section. ASSIGNMENTS NHC: Lead alternatives analysis and conceptual design. Develop alternatives. Provide hydraulic support. Document work. AMEC: Assist with developing alternatives. Provide geotechnical support. KPG: Assist with developing alternatives and preliminary cost estimates. City: Provide input on alternatives assessment metrics and preferred alternative. DELIVERABLES Alternatives assessment documentation for discrete levee sections including methodology, selection criteria, and preferred alternative with a conceptual design. C�Z�'1l�klo The total estimated cost to complete Phase 2 (Tasks 9 and 10) is $316,788 as detailed in Exhibit B, "Phase 2 Cost Estimate 10/14/2016 ". PHASE 3 - LARGE SCALE IMPROVEMENTS Phase 3 will provide civil design and construction support of the preferred design determined in Phase 2 for large- scale, complex physical deficiencies. Meetings will be held as needed. The SOW for Phase 3 will be refined at the completion of Phase 1, and a cost estimate prepared. TASK 11. CIVIL DESIGN AND CONSTRUCTION SUPPORT— LARGE SCALE KPG will take the lead on plans, specifications, and engineering to develop and resolve deficiencies. NHC and AMEC will provide specifications and direction on key hydraulic and geotechnical design features. KPG will provide construction management services for the projects. ASSIGNMENTS NHC: Provide hydraulic technical input based on work completed in prior tasks. AMEC: Provide geotechnical input based on work completed in prior tasks. KPG: Lead efforts for construction of physical deficiency corrections including creating PSE and providing construction support. City: Provide assistance as needed. DELIVERABLES • Full PSE packages suitable for bid letting. Construction management documentation as required. Page 3 of 6 Tukwila 205 Levee Certification Scope of Work — 10/19/16 City of Tukwila Department of Public Works 119 TASK 12. ENVIRONMENTAL /PERMITTING Capital improvements required to address deficiencies will likely require obtaining permits. If work is required on the riverward side of the levee, federal permits triggering ESA consultations may be mandatory. AMEC will provide permitting support for any required capital projects if requested by the City. ASSIGNMENTS NHC: Hydraulics support for permitting. AMEC: Provide permitting support as needed for the project. KPG: Civil design support for permitting. City: No assignments under this task. • Permit submittal packages as required to meet environmental /permitting needs. . s "Emma— Ia[61e�I[$IL m11c3►�il� x_11 Once all deficiencies have been identified and corrected, the Tukwila Levee Certification report will be prepared for submittal. The SOW for Phase 4 will be refined at the completion of Phase 1, and a cost estimate prepared. TASK 13. OPERATIONS PLANS AND CRITERIA DOCUMENTATION An Operations and Maintenance (O &M) manual to meet FEMA requirements for the levee (CFR 65.10.c) will be created, primarily by combining existing manuals. The basis of the manual will be the existing Corps' approved manual, but will also adopt other recent policies and procedures, if appropriate, such as those from the ongoing King County SWIF process, (on which NHC is part of the consultant project team). Additions may be necessary where other infrastructure — particularly bridge embankments — serve as part of the levee system, but are not considered by the Corps as part of their project, and hence are not addressed in the existing manual. The 0 &M manual must also address the stormwater system that provides interior drainage for the City; therefore, all the City's pump stations will need to be addressed. FEMA requires clear ownership of the levee system be demonstrated. As the Washington State Department of Transportation ( WSDOT) owned 1 -405 bridge embankment is high ground and the downstream tie -in, an inter - jurisdictional agreement will need to be made between the City and WSDOT. Kent and WSDOT have recently determined a method to address the issue within the City, and we expect the same process to be followed. This task is required to be led by the City, but the consultant team will provide the technical materials needed. ASSIGNMENTS NHC: Prepare documentation (including references to existing manuals) to meet CFR 65.10.c requirements. AMEC: Assist with document preparation. KPG: No assignments under this task. City: Assist with providing existing 0 &M manuals. Lead inter - jurisdictional agreement at downstream tie -in to high ground. Page 4 of 6 Tukwila 205 Levee Certification Scope of Work — 10/19/16 City of Tukwila Department of Public Works 120 • Draft and final versions of 0 &M report. • Technical materials for inter - jurisdictional agreement at downstream tie -in. TASK 14. REFINE ENGINEERING ANALYSES Engineering analyses conducted in Phase 1 may need to be refined to reflect any constructed levee improvements, and demonstrate that the levee meets certification requirements. The project team will revise the Phase 1 analyses, as needed, and update the documentation for the levee certification. ASSIGNMENTS NHC, AMEC, and KPG: Revise Phase 1 engineering analyses, as needed. DELIVERABLES • Final documentation of engineering analyses. TASK 15. PROJECT DOCUMENTATION SUBMITTAL AND REVIEW Once all technical analyses are complete and any deficiencies addressed, a certification report package will be prepared. NHC will take the lead to prepare this document and combine reports, as -built plans, and other required files. The certification document will be combined with others from the City (that are related to the O &M manual) into a final report and submitted to FEMA. The project team will address review comments provided by FEMA. Whether the project report is submitted as a Conditional Letter of Map Revision (CLOMR) through FEMA's consultant, STARR, or directly through local FEMA Region X for review, will be determined during the project. NHC will engage FEMA Region X early in the project to determine which of these paths is most likely. ASSIGNMENTS NHC: Prepare submittal package to meet CFR 65.10.c requirements. AMEC: Assist with document preparation. KPG: Assist with document preparation. City: Assist with document preparation, including providing required City signatures and formal authorizations. DELIVERABLES • Draft project documentation. • Final project documentation. Page 5 of 6 Tukwila 205 Levee Certification Scope of Work — 10/19/16 City of Tukwila Department of Public Works 121 SCHEDULE A tentative schedule for Phase 3is shown below, assuming notice to proceed occurs near November 1, 2016. Timing for work beyond Phase 2 will depend heavily on the number and complexity of any fixes needed to obtain levee certification. Based on Phase 1 work, these could besignificant. The schedule for completing final design, and construction of the larger, more complex projects in Phase 3, will be better known once Phase 2iscomplete. Page 6of6 Tukwila 2OS Levee Certification Scope of Work —1U/19/l6 City of Tukwila Department of Public Works EXHIBIT 131 PHASE 2 COST ESTIMATE 10/19/2016 tl Description Task Units Rate Cost Mileage 0 $ 0.54 $ 0.00 Color Photo Copies (8.5" x 11 ") 0 $ 1.00 $ 0.00 Color Photo Copies (11" x 17") 0 $ 2.00 $ 0.00 Total Direct Expenses: $ 040 Sub Expense Markup Cost Firrn Task AmecFW 9 $ 84,489.00 IN $ 92,937.90 AmecFW 10 $ 63,778.00 10% $ 70,155.80 KPG 9 $ 15,188.23 10% $ 16,707.05 KPG 10 $ 27,877.48 10% $ 30,665.22 Total Subconsultants: $ 210,465.97 Description Cost Total Labor $ 106,322 Total Direct Expenses $ 0 Total Subconsultants $ 210,466 7- Total Project Cost: $ 316,788 123 124 UTILITIES COMMITTEE Meeting Minutes City Council Utilities Committee October25, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Bob Giberson, Robin Tischmak, Ryan Larson, Gail Labanara, Evie Boykan, Stacy Hansen, Vicky Carlsen, Peggy McCarthy, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS BUSINESSAGENDA A. Tukwila 205 Levee Certification Staff is seeking Council approval of Supplemental Agreement No. l to Contract No. 14 -164 in the amount of $316,788.00 with Northwest Hydraulic Consultants, Inc. for levee certification services for Phase 2 of the Tukwila 205 Levee Certification. The total contract amount will then be $642,379.00, and the $100,000 budgeted for Phase 2 in 2016 will need to be transferred to 2017. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14, 2016 COMMITTEE OF THE WHOLE. B. Public Works Fee Resolution for Water Sewer Surface Water and Pole Attachment Rates Staff is seeking Council approval of a resolution adopting a Public Works fee schedule to update water, sewer, surface water, and pole attachment rates for 2017 and 2018 based upon analysis of the enterprise funds and as outlined in the memo. Cascade Water Alliance and King County sewer rates are increasing, which impacts City rates. While the proposal is to adopt rates for two years, analysis could result in modifications for 2018. The new section on pole attachments would allow the City to charge fees to entities such as Puget Sound Energy who wish to attach antennas to streetlights. Councilmember Kruller suggested that the City consider other rate - charging models in an effort to avoid increases such as those proposed. Chair Hougardy pointed out that Tukwila is an old city with aging infrastructure. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14, 2016 COMMITTEE OF THE WHOLE. 125 126 COUNCIL AGENDA SYNOPSIS ----------------------------- - - - - -I nitial, Meetiq Date Prepared by Mayor's review Council review 11/14/16 B ❑ Resolution Mtg Date ❑ Ordinance Mtg Date 11/21/16 BG EJ Otber Mtg Date V SPONSOR'S This Supplemental Agreement No. 6 with CH2M Hill is for the 42nd Ave S Phase III Project. SUMMARY This Supplement includes redesign and relocation of the storm water detention facilities in order to comply with the City's shoreline buffer requirements for Gilliam Creek. It also includes additional work with Seattle City Light, easements, and geotechnical services. Council is being asked to approve Supplemental Agreement No. 6 to Contract No. 12-010 with CH2M Hill for $218,783.05. REVIEWED BY [:] cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comin. DATE: 11/07/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works ComMrf,rFE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $218,783.05 $211k and $73k $0.00 Fund Source: 103 RESIDENTIAL STREETS &412 SURFACE WATER (PAGE 2 & 100, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 .ITEM NO. 4.F. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAI, AGENDA DATE: 11/14/16 AGENDA ITEM TITLF', 42nd Ave S Phase III (S 160th St - Southcenter Blvd) Supplemental Agreement No. 6 with CH2M Hill CATEIGORY Z Discussion Mtg Date 11114116 Z Motion Mtg Date 11121116 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mt Date [:] Public Hearing Aft ,g Date EJ Otber Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD D.Finance ❑ Fire E]IT ❑ P&R ❑ Police Z PV SPONSOR'S This Supplemental Agreement No. 6 with CH2M Hill is for the 42nd Ave S Phase III Project. SUMMARY This Supplement includes redesign and relocation of the storm water detention facilities in order to comply with the City's shoreline buffer requirements for Gilliam Creek. It also includes additional work with Seattle City Light, easements, and geotechnical services. Council is being asked to approve Supplemental Agreement No. 6 to Contract No. 12-010 with CH2M Hill for $218,783.05. REVIEWED BY [:] cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comin. DATE: 11/07/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works ComMrf,rFE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $218,783.05 $211k and $73k $0.00 Fund Source: 103 RESIDENTIAL STREETS &412 SURFACE WATER (PAGE 2 & 100, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 11/21/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated 11/04/16 Page 2 and 100, Revised Proposed 2017 Supplement Agreement No. 6 to Contract No. 12-010 Minutes from the Transportation Committee meeting of 11/07/16 11/21/16 127 128 City of Tukwila Allan Ekberg, Mayor TO: Transportation Committee FROM: Bob Gibersom, Public Works Director ^ BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: November 4,2016 SUBJECT: 42"1 Project No. 994lQ000,Contract No 12-010 Supplemental Agreement No. 6 ISSUE Authorize the Mayor to sign Supplemental Agreement No. Hwbh CH2M Hill for $n18'783.O5for the combined 42 nd Ave S street improvements and Gilliam Creek Culvert design contract. BACKGROUND In February 2012, CH2&1 Hill began design VVOd< OD 8 project that combined Ule 42 nd Ave S (SOUikCeDt8[ Blvd to S 100m SA roadway iDlprOVeOl8DiS and the Gilliam Creek culvert [8p|8C8[D8Ot project. At this UOle' the project is designed through the 90Y6 |8V8i including the UOde[gn3UDdiDg Of 8e[i8| utilities. At the 80q6 staff level r8Vi8VV, 8 d8t80OiO8tiOD was 08d8 that the project did not comply with the City's Sensitive Areas Ordinance /SA[]\. The largest issue with SAO compliance is the proposed storm water detention ponds location within the stream buffer. A secondary issue is a requirement to mitigate the relocation of 14 feet or less of the stream to allow for the CODO8CUOD to 8 new and more D3tU[8| 8i[e8[O bed that will run through the 16-foot- wide new culvert. DISCUSSION Supplemental Agreement No. 8 i8 needed for the redesign and relocation of the storm water detention facilities in order to comply with the City's shoreline buffer requirements, to develop a mitigation plan for landscaping in the stream buffer, and to develop a mitigation plan for the stream [H|OC8tiOO from G 36-inch pipe to G more D@tU[8| setting. Additional cOO[diD8UOO VVV[k with the affected utilities is also necessary to both accommodate the revised design as well as the revised construction schedule. FINANCIAL IMPACT The proposed 2017 C|P sheet for the 42n' Ave G project has been updated to allow funding for this additional design work from the proposed increased construction budget. RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 6 to Contract No. 12-010 with CH2K4 Hill in the amount of $o18'7G3.O5 for the 42nd Ave S Phase ||| Project and consider this item 8t the November 14'2O1O Committee Of the Whole Meeting and subsequent November 21' 2O18 Regular meeting. Attachments: Page 2, Revised 2017 PmpnoadC|p Supplemental Agreement No. O wApw eng\projects\a- rwamprojects\42nd ave° phase iii (99410303 94-rsO3)\design\info memo supp #6110416m.docx 130 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: 42nd Ave South Phase III Project No. 99410303 DESCRIPTION: Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. STATUS: Phase III (S/C Blvd (1 54th) - S 160 St), Design began in 2012, construction in 2017. Project No. 99410303 Phase |V(G13SGx-S131 PI) in beyond. Project No. 99410301 Phase 90-RVV15(SVC Blvd (154)'144St) $37SO& Phase U94-R882(144-180$1,85O both completed. MA|NT IMPACT: Reduce pavement, shoulder, and drainage work. COMMENT: Only Phase U| is shown in active years. Project includes Surface Water's Gilliam Creek 42ndAve S Culvert project for $1.3m (pg. 100) and is part of the VYo|k & Roll Plan. Seattle City Light's funding is a 8040 underground split. FINANCIAL Through Estimated //"nnnn'pi 901.9; on/a 2017 2018 2019 2020 2021 2022 eEYomo TOTAL EXPENSES Phase IV Design 1,000 174 211 1,385 Land (R/W) 100 100 Const. Mgmt. 750 322 560 1,632 Construction 2,323 1,086 3,800 7,209 Undergrounding 2,467 1,057 3,524 TOTAILEXPENSES 1,000 174 5,851 2,465 01 01 01 01 4,360 1 13,850 FUND SOURCES Seattle City Light 1,077 462 1,539 Surface Water 144 4 148 Other Utilities 1 150 136 287 Bond 4,600 1,800 6,400 City Oper. Revenue 855 170 24 67 0 0 0 0 4,360 5,476 TOTAL SOURCES 1,000 174 5,851 1 2,465 01 0 0 0 4,360 1 13,850 2n/r'2u22 Capital Improvement Program 2 131 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: S941U3O3 ��iUiarn Creek 42 Ave5� Surface Water Culvert Project NO. 99341208 DESCRIPTION: Design and replace the 36-inch surface water culvert under 42 Ave S/Gilliam Creek. Combining this project with the Residential Street Project 42nd Ave S Phase |||. The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and JUSTIFICATION: lead to loss ofroadway. STATUS: Project ia currently under design with construction scheduled 0o begin in2O17. MAJNl[|MPACT: Expected tn decrease maintenance. Gt�oFiah&VVi|d\�nhydnyu|iopn�e�appmved(HPA)ponnit*iUberequived.Rep|aooment*i||naquim �OK�R8�NT� ofiah passable structure. FINANCIAL Through Estimated (in SOOO's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 144 31 73 248 Const. Mgmt. 90 60 150 Construction 8 600 408 1,016 TOTAL EXPENSES 152 31 763 468 1 01 01 01 01 01 1,414 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 132?0/7'2oux Capital Improvement Program 100 Amendment #6 Between the City of Tukwila and CH2M Hill Engineers, Inc That portion of Contract No. 12-010 between the City of Tukwila and CH2M Hill Engineers, Inc is amended as follows: Section 2: Scope of Services shall be supplemented with the following: The Consultant agrees to perform the services, identified on Exhibit A-1 attached hereto, including the provision of all labor, materials, equipment and supplies. Section 3: Time for Performance shall be modified as follows: 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement by December 31, 2017, unless an extension of such time is granted in writing by the City. Section 4: Payment shall be modified as follows: A. Payment for the work provided by the Consultant shall be made as provided in Exhibit B-1, attached hereto, provided that the total amount of payment to the Consultant for this work shall not exceed $218,783.05 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $1,383,360.62 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of 20 CITY OF TUKWILA CH2M HILL ENGINEERS, INC. Allan Ekberg, Mayor ATTEST/AUTHENTICATED Printed Name: APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page I of I 133 134 Exhibit A -1 40th— 42nd Ave S. Phase III City of Tukwila Amendment 6 Scope of Work The scope of work is amended as follows: General Assumptions The project schedule has incurred additional delays while permitting issues were being resolved within the City. The CONSULTANT assisted in these discussions, developing concepts and analyzing alternatives to the Detention Pond design. The result of these discussions has added some significant changes to the design primarily related to the stormwater detention facilities. The current direction is to eliminate the stormwater detention Pond adjacent to Gilliam Creek and install a detention vault in S. 158f St., just west of 42nd Ave S. Additional coordination with private utility service providers is required to resolve outstanding issues and finalize the design. Feedback from the public outreach will also require design revisions. Amendments 4 and 5 extended the duration from December 31, 2015 to December 31, 2016 without any scope or budget adjustments. This Amendment 6 defines scope and budget adjustments for additional services as well as account for the extended duration through December 31, 2017. TASK 1 1. Project Management Due to the 12 month time extension, additional project management is required for providing overall project administration, team management, schedule management, scope and budget management, and the preparation of progress reports and invoicing. With a credit for 2 months of inactivity, the additional duration for purposes of project management is assumed to be 10 months. Deliverables: • Monthly progress reports and invoices (10) • Bi- Monthly meeting materials (5), notes and action items • Schedule updates 135 TASK 2 2. Gilliam Creek Culvert 2.5.2 Culvert 60 %, 90 %, and Final Design Additional work will be required to coordinate with other Utilities (SCL, Century Link and Comcast) related to the temporary support of their facilities during the culvert installation. We need to facilitate a decision on how this work will be contracted and revise the contract documents. Assumptions: • CI-12M will participate in up to 6 meetings with utility providers and City Staff to reach a conclusion/ decision on the preferred approach to the construction of the temporary support system. • CI-12M will incorporate necessary plan revisions, special provisions, bid items /bid schedules into the contract documents. • The preferred approach is assumed to not require any additional design, including utility support systems by CI-12M (beyond what was included in the 90% submittal.) Deliverables: • Meeting notes and action items from design coordination with SCL, Century Link and Comcast. • Incorporate revisions to contract documents. TASK 3 3. Geotechnical Engineering Additional work will be required to determine the soil conditions and groundwater conditions at the proposed detention vault site at the west leg of S 158th Street. Geotechnical exploration to include 2 boring to a depth of 20 feet and a piezometer in one of the boring. Perform standard penetration test sampling at 2.5 feet interval, and sieve size analyses. Assumptions: • No infiltration test will be performed. • The CONSULTANT will collect monthly readings of the water level in the piezometer. • Temporary closure of S 1581h Street will be needed. Deliverables: • Technical memorandum to supplement the geotechnical data report and recommendation report with design recommendations for the detention vault design. TASK 4 4. Survey and Mapping No additional work under this task 136 TASK � ���K� Design ����K���� ��" ��K�'�� ������u��um No additional work under this task TASK 6 Environmental D t=~4" �,� ����^�������*�U �������n� — ~ Environmental � ~—' ~ x~n_ ^- The CONSULTANT will provide the following support: Assist Public Works 6zthe completion of the Special Permission Permit • Prepare plans and documentation related tothe landscaping plan required for the Special Permission • Prepare drawings to show locations of plantings within the stream buffer and along the roadway corridor • Develop memorandum documenting how the project would mitigate tree removal and the landscaping requirements based upon Tukwila Municipal Code. • Address comments from City of Tukwila Planning staff on Special Permissions Application. Comments on the Special Permission Application will he delineated and complete responses provided. • Coordinate with Public Works oo the Special Permissions Permit: • One (1) meeting with Public Works to be attended by up to two (2) CONSULTANT team members with Public Works Staff to review proposals to address City of Tukwila Planning roozoneuts on Special Permission Permit • One (1) meeting with Public Works and Planning staff to discuss path forward with regards to otoxzuvvatezuud Special Permission Permit. Meeting tobe attended 6vop to three (3) CONSULTANT team members. • Development of concise working memorandum documenting preliminary determinations of potential environmental issues related to alternatives to locating stormwater pond adjacent to Gilliam Creek. Memorandum will address the environmental issues of up to six (6) other locations in the project area to collect and discharge stormwater. Information will be presented to City of Tukwila Public Works to assist in finding a location outside of Gilliam Creek buffer. • Revise Special Permission Application and supporting information based upon coordination and meeting with Public Works and Planning staff members. This will include a5 year stream buffer monitoring plan that assumes the first year ia performed 6y the contractor and the following 4 years by the City otTukwila. Deliverables • Special Permissions Permit Application. Application includes City ofTukwila application form, Special Permissions permit information, and landscape plans • Revised Special Permissions permit application package • Memorandum addressing response to comments on the Special Permission. TASK 7 7. Right of Way 7.1 Acquisitions from private property Slope easements for two parcels. Assumptions: • Two (2) permanent Slope Easements are required (parcels #15854 and #15838) Deliverables: • Parcel/ Easement calculations, legal descriptions and exhibits • Parcel/ Easement exhibits for each parcel (2) • Record easement with King County (2) • Appraisals (2) • Negotiations with property owner (2) to secure the necessary rights TASK 8 8. Agency, Stakeholder, and Community Coordination 8.1. Stakeholder and Agency Coordination (CITY, Property Owners, Utilities, WSDOT) 8.1.4. Utilities The CONSULTANT will assist in additional coordination with utility companies including: Seattle City Light (SCL), Comcast, Century Link and Zayo to facilitate finalize undergrounding plans for power and communication lines along 42nd Ave S. The CONSULTANT will assist in the coordination with Valley View Sewer regarding sewer connections/ stubs for 3 parcels currently on septic system (#15458, #15837, #15838) Assumptions: • Up to 4 additional meetings with utility companies to coordinate the design of their facilities with the other proposed project improvements. Deliverables: • Meeting minutes and action items 1 .* TASK 9 9. Contract Drawings 9.3. Roadway and Stormwater Drainage 9.3.1. Roadway Sections The CONSULTANT will revise and update the roadway sections to incorporate City directed changes to the bike facilities. Deliverables: • Revisions incorporated into the 100% Typical Roadway Sections 9.3.2. Paving, Grading and Drainage Plans and Profiles The CONSULTANT will revise the plans to incorporate the following design changes: • Revise stormwater collection and conveyance system to direct the appropriate flow volume to the new stormwater vault in S. 158th Street as described in Task 9.3.3. • Revise layout for the storm main north of 158th Street to move manhole covers out of the wheel path due to a shift to the roadway centerline stripe. • Revise the layout of the storm drain systems that discharges into the pond. • Revise storm drain profiles as needed per the revised layout. • Revise Grading on Parcels #15854 and #15838 where we are changing from a wall to a sloped interface. • Revise limits of paving/ overlay to include the entire 160th intersection. Deliverables: • Revisions incorporated into 100% Paving, Grading and Drainage Plans and Profiles and Detail Sheets 9.3.3. Stormwater Management Facilities • Design of stormwater vault including inlet and outlet structures and associated storm drain collection systems, grading and paving. • Two additional Plan sheets to show the vault details and section. • Revise Demolition and Erosion Control Plans, and Paving Plans to cover changes around the detention vault and the former detention pond site. • Add an additional stormwater treatment device to the storm drain system (that was formerly used to discharge to the pond) north of the culvert. Assumptions: • The detention vault to be pre -cast concrete. • A Contractor designed shoring plan will be required. • One field visit Deliverables: • 100% Stormwater Management Plans and Details (4) 139 9.5. Utility 9.5.2. Utility Undergrounding Plans — Power and Communication The CONSULTANT will revise the plans to incorporate any changes that come out of the additional coordination with SCL, Century Link, Comcast and ZAYO. Deliverables: • 100% Utility Undergrounding Plans, Profiles and Details (16) 9.6. Structures No additional work under this task 9.7. Channelization, Illumination and Signing The CONSULTANT will revise the plans to incorporate revisions to the striping including a shift to the centerline stripe and striping for the bicycle facilities. The CONSULTANT will coordinate with WSDOT regarding under bridge lighting. Deliverables: • Revisions incorporated into 100% Channelization, Illumination, and Signing Plans (6) TASK 10 10. Specifications Due to the changes to the stormwater detention facilities, and continued discussions related to supporting Power and Communications lines during the construction of the culvert at Gilliam Creek, additional work will be required to the specifications as follows: The CONSULTANT will prepare and incorporate special provisions related to the Stormwater detention vault and related facilities. The CONSULTANT will prepare and incorporate special provisions related to the utility support system at the culvert. Deliverables: • 100% Stormwater Detention Specifications • 100% Stream Buffer Mitigation Specifications 1) 1 year monitoring plan 2) Temporary Irrigation • 100% Special Provision and bid schedule for the Utility Support System at the culvert crossing 140 TASK 11 11. Cost Estimating Due to the changes described above, additional work will be required for the cost estimate. • 11.2 Engineer's Estimate Deliverables: • 100 % Cost estimate 141 1' VA Exhibit B - Consultant Fee Summary City of Tukwila 40th - 42nd Avenue South Phase III Amendment #6 10/28/2016 Budget Summary By Task Roadway Design Task 1 - Project Management 138 $25,267 $150 $25,417 Task 3 - Geotechnical Engineering 35 $4,268 $12,000 $16,268 Task 4 - Survey and Mapping 0 $0 $0 $0 Task 6 - Environmental Documentation 0 $0 $0 $0 Task 8 - Agency, Stakeholder & Community Coordination * 48 $10,447 $0 $10,447 Task 9 - Contract Drawings 358 $52,008 $0 $52,008 Task 10 - Specifications 80 $14,554 $0 $14,554 Task 11 - Cost Estimating 44 $7,233 $0 $7,233 Task 12 - Major Milestone Reviews (30 %, 60 %, 90 %, 100 %) 0 $0 $0 $0 Task 13 - Services Durinq Bidding and Construction 0 $0 $0 $0 Culvert &Storm'drain Task 1 - Project Management 49 $9,024 $0 $9,024 Task 2 - Gilliam Creek Culvert 58 $11,977 $0 $11,977 Task 3 - Geotechnical Engineering 23 $2,845 $0 $2,845 Task 4 - Survey and Mapping 0 $0 $0 $0 Task 5 - 30% Roadway Design 0 $0 $0 $0 Task 6 - Environmental Documentation 138 $28,926 $0 $28,926 Task 9 - Contract Drawin s 140 19,911 $0 $19,911 Right of Way Task 1- Project Management 10 $1,805 $0 $1,805 Task 7 - Ri ht of Way 50 $8,369 $10,000 $18,369 AMENDMENT #6 TOTALS 1,171 $196,633 $22,150 ' ' $218,783 143 Exhibit B - Consultant Fee Determination City of Tukwila 40th - 42nd Avenue South Phase III - Amendment #6 MINIM rfaracjtair TaskNai Overal!<Projei Time extensions and associated Pro.- et Management (10 months) Monthly Progress Report, and Invoices (10) Cogrd(natt Bi- Monthly Project Team Meetings - 5 meetings, 2 Hours, 3 staff - City and Bellevue Office: Meeting Agendas, Summaries, Action Items Ctljtierlt601WK% tors final LL3ING Sr, Protect Manager 1OE 48 Sr. Consultant Sr. Engineer F. Engineer Survey° Sr. Technician Technician MEM= LoEo4z, MIEIRMIMIKEESEESSIERMIEMILIIMEEZMEILMEIMEMMISMELEIRIN INIECEIIMIMMIESA 011.1 111111M111 TOTAL TOTAL `4 O - - ,�.=., 20 ',. j26,746 _® 10 _-'- An6d ttanit3Jtilit )Cga Additional Meetings with SCL, Century Link and Comcast (6 Meetings 2 Staff) • Utility revisions incorporated to final design 45 $0,748 55,410 Complete Site Reconnaissance Complete Subsurface Exploration and Laboratory Testing including Coordination of Access Engineer Present taigr"'Ys.eofiv. Monthl Monitoring (5 months) Update Technical Memo NEM Meetings - 2 meetings 3 staff S•eci -I P- i •n P- pit Application Revised Special Pe ssions Permit A • • lication Package Memorandum addressing response to comments on the Special Permission ROW Acquisition Su• •ort gym. z:i - 0 - - -0� -___ 24 - - _ ©- - - - - ®® t _ v 000 - - - - -_ 0��-- - - - -ma _As�.,� .takehblder,an Ageficy?Coa,rdinattot_i= 3--A: Utility Owners: u. to 4 meetin.s RikasikalCaticv Revisions 100% Roadwa Sections PaVih Kira Planaxnd-Prefiles' _' Revisions 100% Roadway Paving, Grading and Drainage Plans and Profiles and Detail Sheets Evaluate Bike Lanes /sharrow configuration 1111112111111111•1111111MION11111111M1111 IIIIIIIIIIIIII i. t * x �- MIMEO MHZIESTI Prepare 100% Stormwater Management Plans and Details (4) rand C6 jmltniaai 100% Utility Undergroundin. Plans, Profiles and Details (16) Clwg 4 f Signng Revisions 100% Channelization, Illumination & Signing Plans & Details (6) 100% Stormwater Detention Specifications 100% Stream Buffer Mitigation Specifications 100% Special Provision and bid schedule for the Utility Support System at the culvert crossing 0 o MIE ® ■• 100% Cost Estimate 60 0 °ate -0 60 ■ INIIIMII111111111111111 60 _ 0 232 3 2 51,901 -=3111-- 518,911 MINIM 24 24 ®-- 48 56,264 sinnommarsim milam® ___ — 04,626 Exhibit B - Consultant Fee Summary City of Tukwila 40th- 42nd AvenueSouth Phase, 111, Direct Labor Classification Quantity X Rate Cost Hours X' Rate 277.8 $0.540 $150.00 = Cost Sr. Project Manager ,Appraisals - Sub 160.0 jTotal ,Expenses $242.52 $38,803.20 Sr. Consultant 78.0 $219.02 $17,083.56 Sr. Engineer 321.0 $192.77 $61,879.17 Engineer 202.0 $160.57 $32,435.14 Surveyor 24.0 $135.73 $3,257.52 Jr. Engineer 150.0 $104.35 $15,652.50 Sr. Technician 136.0 $138.61 $18,850.96 Technician 40.0 $76.03 $3,041.20 Office 60.0 $93.83 $5,629.80 1,171.0 $196,633.05 Expenses Category Quantity X Rate Cost Drilling - Sub $12,000.00 Travel - Mileage 277.8 $0.540 $150.00 Acquisitions - Sub $5,000.00 ,Appraisals - Sub $5,000.00 jTotal ,Expenses $225150.00 1"'g ig ,, a I', gg gg"t", 2fi 0 '!s , "Y' � g� "M I' RANMTTjk INORZA"'O"'?, "'05"'SNAN KIOWIRMW 'W' �MEWYI NO 145"ORM, 145 Exhibit B - Consultant Fee Summary City of Tukwila 40th - 42nd Avenue South Phase III October 28, 2016 Reimbursables Reimbursable Item Task I - Project 11 1 1 � 1 7 Task 3 �7 Geotechnical Task 7 - Right Totals Management e I Engineering of Way Drilling - Sub $12,000.00 $12,000.00 Travel - Mileage $150.00 $150.00 Acquisitions - Sub $5,000.00 $5,000.00 Appraisals - Sub $5,000.00 $5, . 000.00 Totals $150.00 $12,000.00 $10,000.00 $22,150.00 146 TRANSPORTATION COMMITTEE City Council Transportation Committee Meeting Minutes November 7, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn Staff: David Cline, Bob Giberson, Ryan Larson, Gail Lab; Bates, Laurel Humphrey CALL TO ORDER: Committee Chair Robertson called the meet.n to order at I. PRESENTATIONS II. BUSINESSAGENDA A. Staff is seeking Council approval of an ( $149,428.00 for the Boeing Access Road o\ construction and maintenance costs relat( inspection and flagging services required NOVEMBER 21, 2016 REGULAR CONSENT B. Supplemental A reg emen Staff is seeking Council the amount of $218,783.# with the Gilliam Creek C redesign the relocation c requirements and plan coordination will also b increased construction b FORWAREM NOVEMBE C. Steve Carstens, Scott M. ss Agreement with BNSF in the amount of ZR Rehabilitation Project. This is required for ork over the railroad right -of -way and covers 5F. UNANIMOUS APPROVAL. FORWARD TO _ Cniith 1 ,q 1 St proval of Supplemental Agreement No. 6 to Contract No. 12 -010 in with CH2MHill forthe 42nd Avenue South Phase III Project combined wort design. The project is at 90% design and this supplement will storm water detention facilities in compliance with shoreline buffer itigation for landscaping and stream relocation. Additional utility required. Funding for this design is available from the proposed iget as reflected on the updated CIP page. UNANIMOUS APPROVAL. 14, 2016 COMMITTEE OF THE WHOLE. th Staff is seeking Council approval of a construction contract in the amount of $88,300.00 with Westwater Construction Company for the Tukwila International Boulevard and South 144th Street Midblock Crossing. This projectwill retrofitthe crossingwith Rapid Flashing Rectangular beacons and ADA compliant curb ramps. Westwater was the low bidder of three bids received in October. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 21, 2016 REGULAR CONSENT AGENDA. 147 COUNCIL AGENDA SYNOPSIS Initials Meetiq Date Prepared by Mayor's review Council revieu, 11/14/16 LH N Resolution Mtg Date 11121116 ❑ Ordinance lvf�g Date 11/21/16 LH [:] Other Al/ g Date v SPONSOR'S At its October 18 meeting, the Finance and Safety Committee requested the addition of a SUMMARY new general financial policy. Council is requested to consider a resolution repealing 1839 and updating the general financial policies for inclusion in the final budget. RI v I NXII-, D 13 Y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/18/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. COMMI'll'E"E New policy proposed forwarded to C.O.W. COST IMPACT / FUND SOURCE ExPj?.NI)I-I'UIU3 RUQUIRli"D AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 ITEM INFORMATION ITEM NO. W" .• STAFT, SPONSOR: LAUREL HUMPHREY I C)RI(;INAI.AGEND.,%DATF1: 11/14/16 A(,, LNDA I'ri-,"m TITLE A Resolution adopting updated policies relating to the financial planning model and other general financial policies. Cxri(-,oRy F;j Discussion Mig Date 11114116 ❑ Motion g Dale Ali N Resolution Mtg Date 11121116 ❑ Ordinance lvf�g Date ❑ BidAward MIg Dale ❑ Public.Ffea fin ,g M�g Date [:] Other Al/ g Date SPONSOR Z Council [:]Mayor [:] HR [:] DCD EJ.Finance ❑ Fire ❑ IT ❑ P&R ❑Police ❑ PIF SPONSOR'S At its October 18 meeting, the Finance and Safety Committee requested the addition of a SUMMARY new general financial policy. Council is requested to consider a resolution repealing 1839 and updating the general financial policies for inclusion in the final budget. RI v I NXII-, D 13 Y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/18/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. COMMI'll'E"E New policy proposed forwarded to C.O.W. COST IMPACT / FUND SOURCE ExPj?.NI)I-I'UIU3 RUQUIRli"D AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 11/21/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandumdated 11/8/16 Draft Resolution Minutes from the Finance and Safety Committee meeting of 10/18/16 11/21/16 .• 150 City f Tukwila Allan Ekberg, Mayor TO: Committee of the Whole FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: November 8, 2016 SUBJECT: New General Financial Policy — GF-5 ISSUE Adding a new General Financial Policy (GF-5) for the City. DISCUSSION The City's financial policies relating to the Financial Planning Model and other General Financial Policies are adopted bx resolution and included iD the printed adopted budget. As part Ofthe 2017-2018 proposed biennial budget review, the Finance and Safety Committee discussed these policies, last adopted by Resolution NO. 1830. Following discussion, the Committee requested the following General Financial Policy be Policy GF-5: Funds exceeding the Mayor's allocated signature authority shall not be moved between City departments without prior approval of the City Council. The Committee finds that addition of this policy will provide an additional tool to the Council and help to clarify expectations pursuant to its fiduciary responsibility as the legislative branch ofthe City. Addition Of @ new General FiDGDda| Policy requires adoption of a resolution to repeal existing Resolution NO. 1839. If approved by Council, this resolution will be included in the final printed adopted 2O17-2018budget. ATTACHMENTS Draft Resolution 10/18 F&S Committee Minutes 152 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING UPDATED POLICIES RELATED TO THE FINANCIAL PLANNING MODEL AND OTHER GENERAL FINANCIAL POLICIES; AND REPEALING RESOLUTION NO. 1839. WHEREAS, the City Council and Mayor are committed to high standards of financial management; and WHEREAS, adopting and periodically updating and revising financial policies are important steps toward ensuring consistent and rational financial management; and WHEREAS, policies related to the Financial Planning Model and other general financial policies are essential components of an overall financial management policy; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Financial policies related to the Financial Planning Model and policies of a general nature, as evidenced in Exhibit A, are adopted. Section 2. The financial policies related to the Financial Planning Model and other general financial policies shall be reviewed on a regular basis and updated as necessary. Section 3. Repealer. Resolution No. 1839 is hereby repealed. WAWord ProcessingTinancial Planning Model policies and other general financial policies 11 -1 -16 LH:bjs Page 1 of 2 153 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 72016. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney Attachment: Exhibit A — Financial Planning Model Policies and Other General Financial Policies WAWord ProcessingTinancial Planning Model policies and other general financial policies 11-1-16 LH:bjs Page 2 of 2 154 :*A, M I City of Tukwila Financial Planning Model Policies The six-year "Financial Planning Model and Capital Improvement Program" is the primary financial policy document. It represents the culmination of all financial policies. Revenues Policy FP-1: Revenues will be estimated on a conservative basis. Increases greater than inflation in the schedule known as "Attachment A," Revenues and Expenditures Governmental Funds, will require additional documentation. Policy FP-2: Major revenue sources will require explanation in the document known as "Attachment A-1," Notes to Revenues, Expenditures and Fund Balance. Operating Expenditures Policy FP-3: Expenditures for the General Fund operations (schedule known as "Attachment B," General Fund Operating Expenditures) will only include basic inflationary increases at the beginning of the budget preparation process. Proposed increases in programs or personnel will require an issues and options paper and Council approval before being added to the operating expenditures estimate. Capital Expenditures Policy FP-4: Project capital grants with local matching requirements can only be applied for with express approval by the City Council. Grant applications shall be made only for projects listed in the six-year Capital Improvement Program. Policy FP-5: If the proposed grants or mitigation are either not funded or are reduced, the respective project will be reevaluated on the basis of its value and priority level placement in the Capital Improvement Program. Policy FP-6: The financing of limited benefit capital improvements (i.e. private development) should be borne by the primary beneficiaries of the improvement. The principle underlying limited benefit is that the property is peculiarly benefited and therefore the owners do not in fact pay anything in excess of what they receive by reason of such improvement. Page 1 of 2 155 Financial Planning Model Policies (continued) Enterprise Funds Policy FP-7: Each Enterprise Fund shall be reviewed annually and it must have a rate structure adequate to meet its operations and maintenance and long-term capital requirements. Policy FP-8: Rate increases shall be small, applied frequently, and staggered to avoid an overly burdensome increase and undue impact in any given year. Policy FP-9: Rate increases of external agencies (i.e. King County secondary wastewater treatment fees) will be passed through to the users of the utility. Other General Financial Policies Policy GF-1: The City's various user charges and fees shall be reviewed at least every three years for proposed adjustments based on services provided and comparisons with other jurisdictions. Policy GF-2: The Finance Director shall provide a financial status update at least quarterly. Policy GF-3: Budget amendments during the year may be approved by budget motion until the end of the budget year, at which time a formal comprehensive budget amendment is submitted. Policy GF-4: The City shall, whenever practical and advantageous, take advantage of grants, loans, or other external financial sources. With the exception of capital improvement program grants requiring a local match, staff shall report to and seek the approval of the appropriate Council Committee before finalizing the grant. Policy GF-5: Funds exceeding the Mayor's allocated signature authority_ahall not be moved between City departments without prior approval of the City Council. Page 2 of 2 156 Finance and Safety Committee Minutes ..... ........... .................................................. — ......... .............................. Octoberl8,2016 D. Proposed 2016-2017 Biennial Budget: Attachment A Staff provided the Committee with a detailed overview of Attachment A of the Financial Planning Model, which combines the activities of a[[ governmental funds, except lodging tax and drug seizure, and projects them forward six years. Committee members reviewed Attachment A line by line and asked clarifying questions. Staff will update Attachment A with a correction to tine 24 and revenues updated to accurately reflect land sales. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. E. Proposed 2017-2018 Biennial Budget: Financial Policies Resolution 1839, adopted September 2, 2014, establishes Financial Planning Model Polices and ,other General Financial Policies. Committee members and staff discussed the policies including several amendments proposed by Councitmember Robertson. Following discussion, the Committee requested the following new policy: Policy GF-5: Funds exceeding the Mayor's allocated signature authority will not be moved between City Departments without Council approval. Staff will prepare an amendment to Resolution 1839 for Committee of the Whole consideration. DISCUSSION ONLY. FORWARD TO COMMITTEE OF THE WHOLE, DATE TO BE DETERMINED. III. MISCELLANEOUS Adjourned at 7:35 p.m. Next meeting: Tuesday, November 8, 2016 Committee Chair Approval Minutes by LH 157 158 COUNCIL AGENDA SYNOPSIS nilials Meeliq Date Pre Pared by Mayor's review cil review ew 11/14/16 SB Z Refolution Al g Date 11121116 ❑Ordinan6v YA/Ig Dale 11/21/16 SB ❑ Other Mig Date SPONSOR ❑ Council ❑ Mayor Z HR [:] D(D ❑ .Pinainv [:] F`ire ❑ 17' [:] P&R ❑ Police ❑ PIS/ SPONSOR'S The Council is being asked to consider adoption of a resolution that applies a 1.8% Cost of summ,\Ity Living Adjustment (COLA) increase to Non-Represented employees effective January 1, 2017. Ri,,XiE,wED BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ I Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. [:] Planning Comm. DATE: 11/8/16 COMMIT FEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/Ai)MIN. Human Resources Department COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG.DATEI RECORD OF COUNCIL ACTION 11/14/16 ITEM NO. 4.H. I 159 START' SPONSOR: STEPHANIE BROWN-SMITH I ORI(.31N111,A(,I? "NI)ADA'fl": 11/14/16 A(,,ENDA ITEM TITLUI Non-Represented employees COLA Adjustment for 2017 Cxrt�'Ic-,oizy Z Difvin-im Ali ,g Date 11114116 ❑Motion Altg Date Z Refolution Al g Date 11121116 ❑Ordinan6v YA/Ig Dale E]BidAxard Al g Date ❑EPublic Hearing A111g Date ❑ Other Mig Date SPONSOR ❑ Council ❑ Mayor Z HR [:] D(D ❑ .Pinainv [:] F`ire ❑ 17' [:] P&R ❑ Police ❑ PIS/ SPONSOR'S The Council is being asked to consider adoption of a resolution that applies a 1.8% Cost of summ,\Ity Living Adjustment (COLA) increase to Non-Represented employees effective January 1, 2017. Ri,,XiE,wED BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ I Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. [:] Planning Comm. DATE: 11/8/16 COMMIT FEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/Ai)MIN. Human Resources Department COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG.DATEI RECORD OF COUNCIL ACTION 11/14/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated November 2, 2016 Resolution in Draft Form Attachment A-Draft 2017 Non-Represented Wage Schedule Attachment B-Draft 2017 Non-Represented Schedule of Benefits Attachment C-Draft 2017 Non-Represented Longevity Pay Schedule Resolution #1796 11/21/16 159 160 City of Tukwila Allan Ekberg, Mayor TO: Finance and Safety Committee FROM: Stephanie Brown —Smith, Human Resources Director CC: Mayor Ekberg DATE: November 2, 2016 SUBJECT: Non-Represented COLA Adjustment for 2017 ISSUE Adoption of 1.8% cost of living adjustments (COLA) for non-represented employees for 2017, per the City's adopted policy. BACKGROUND In 2013, the City Council adopted Resolution No. 1796 establishing a compensation policy for City employees. The Resolution outlines that in odd number years, non-represented employees are to be provided a COLA. The COLA is based on 90% of the Seattle-Tacoma-Bremerton Consumer Price Index (CPI-W) Average (June to June). For 2016, the CPI-W was 2.0%, thus the COLA for non-represented employees for 2017 would 1.8%. For background, non-represented employees represent roughly 10% of the City's total workforce, with the remaining employees covered under various bargaining units, which have collective bargaining agreements with the City that include specific COLA adjustments on an annual basis. Non-represented employees include a wide variety of positions in City government, from the City Administrator to administrative support staff and other non- management staff. DISCUSSION The Administration has heard from Council a desire to reexamine Resolution No. 1796 and agrees that there is an opportunity to ensure the policy is meeting its goals. In collaboration with the Finance and Safety Committee, Administration would like to examine the various compensation policies adopted in the Resolution. The review could include an overview of current compensation (both financial and non-financial) trends; a review of the policy regarding comparable cities; and other issues deemed appropriate by Administration and the City Council. Any proposed policy developed in Finance and Safety Committee would be reviewed and approved by the entire Council. FINANCIAL IMPACT The proposed COLA for non-represented employees is reflected within the proposed 2017/2018 City budget. RECOMMENDATION The Finance and Safety Committee is being asked to consider a 1.8% COLA increase to Non- Represented employees effective January 1, 2017, and to forward to the Committee of the Whole meeting on November 14, for discussion and approval at their regular meeting on November 21, 2016. 161 INFORMATIONAL MEMO Page 2 ATTACHMENTS • Draft Resolution • Attachment A- Draft 2017 Non - Represented Wage Schedule • Attachment B- Draft 2017 Non- Represented Schedule of Benefits • Attachment C- Draft 2017 Non - Represented Longevity Pay Schedule • Resolution #1796 62 W:\2016 Info Memos\Non -Rep COLA dc.docx s��winl ✓J. t��N �� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, UPDATING AND CLARIFYING THE NON - REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON - REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY, EFFECTIVE JANUARY 1, 2017. WHEREAS, the Tukwila City Council adopted Resolution No. 1796 on June 3, 2013, which provided that a cost -of- living adjustment (COLA) be applied to the non - represented employee wage schedule in odd - numbered calendar years; and WHEREAS, the COLA has been based on 90% of the Consumer Price Index, All Wage Earners (CPI -W) Seattle- Tacoma- Bremerton Area (June); and WHEREAS, the CPI -W (June) for the above - stated period of time is 2.0 %; and WHEREAS, 90% of CPI -W as stated above is 1.80 %; and WHEREAS, City Administration recommends an increase of 1.80% to base wages effective January 1, 2017 for non - represented employees, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Non - Represented Wage Plan. A. The 2017 wage schedule for non - represented employees shall be increased by a rate of 1.80 %. B. Longevity pay will continue to be a part of the plan. C. Merit will continue to be eliminated from the plan, but may be considered as a plan element in subsequent years. W: \Word Processing \Resolutions \Non -Represented Employees Compensation -2017 11 -1 -16 sa:bjs Page 1 of 2 163 Section 2. Non - represented salary schedule, benefits summary and longevity pay plan. A. The "Non- Represented Salary Schedule — 2017," Attachment A hereto, shall be approved, effective January 1, 2017. B. The "Non- Represented Employee Benefits Summary — 2017," Attachment B hereto, shall be approved, effective January 1, 2017. C. The "Longevity Pay Plan for Non - Represented Employees — 2017," Attachment C hereto, shall be approved, effective January 1, 2017. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of )2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney Attachments: - Attachment A, Non- Represented Salary Schedule — 2017 - Attachment B, Non - Represented Employee Benefits Summary — 2017 - Attachment C, Longevity Pay Plan for Non - Represented Employees — 2017 W: \Word Processing \Resolutions \Non - Represented Employees Compensation -2017 11 -1 -16 SB:bjs Page 2 of 2 164 Attachment A (Page I of 3) City of Tukwila Non-Represented Salary Schedule - 2017 Classification Title job Title Range Office Technician Human Resources Technician Office Specialist Assistant to the Chief B22 Administrative Assistant Deputy City Clerk B23 Assistant to the Director Council Administrative Assistant Executive Coordinator Executive Coordinator C41 Program Coordinator Information Technology Systems Administrator C41 Management Coordinator City Clerk Management Analyst Council Analyst C42 Human Resources Analyst Parks & Recreation Analyst Public Works Analyst Program Administrator Economic Development Liaison C43 Emergency Manager Project Manager Community Engagement Manager C51 Fr-- g'0 ram Manager Building Official D61 Communications/ Government Relations Manager Senior Manager Support Operations Administrative Manager Maintenance Operations Manager Assistant Director Deputy Community Development Director D63 Deputy Finance Director Deputy Public Works Director Municipal Court Administrator Department Manager Assistant Fire Chief City Engineer Department Administrator Economic Development & Strategic Planning Manager Deputy Police Chief Deputy Police Chief E82 165 Attachment A (Page 2 of 3) City of Tukwila Non-Represented Salary Schedule - 2017 Classification Title job Title Range Department Head Human Resources Director E83 DCD Director Finance Director IT Director Parks & Recreation Director Department Director Fire Chief E91 Police Chief Public Works Director City Administrator City Administrator 11K,02 166 Attachment A (Page 3 of 3) Non - Represented Salary Structure (Monthly) - 2017 Non-Represented « s ' Rating Step I Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 # M�+ 167 I •: Attachment B (Page 1 of 2) Non - Represented Employee Benefits - 2017 Social Security (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code (TMC). State -Wide Employee Retirement System PERS): Retirement shall be provided as contained in Section 2.52.020 of the TMC. Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. An additional floating holiday has been granted to each non - represented employee, for a total of 2 floating holidays. Regular part -time employees shall be entitled to benefits on a pro -rata basis. Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular part -time employees shall be entitled to benefits on a pro -rata basis. Medical Insurance: The City shall pay 100% of the 2017 premium for regular full-time employees and their dependents under the City of Tukwila self - insured medical/ dental plan. In the event the monthly premium increase is above 8% per year, the City's joint /labor management committee, which includes a non- represented employee, shall meet and discuss changes in the self - insured medical, dental vision and prescription plan benefit levels in an effort to create plan savings so the premium costs do not exceed the 8 %. Regular part -time employees shall be entitled to benefits on a pro -rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference between the City of Tukwila plan full- family rate and the rate charged to them by Group Health. Dental Insurance: The City shall provide 100% of the 2017 premium for the regular full-time employees and all dependents under the City of Tukwila self- insured medical/ dental plan for dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro -rata basis. Life Insurance: For regular full-time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. Regular part -time employees that work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance program requirements). Vision/Optical: Benefits provided to all non - represented regular full-time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit each year. Regular part -time employees and their dependents shall be entitled to benefits on a pro -rata basis. Disability Insurance: The City shall provide 100% of the premium for regular full -time employees for a comprehensive long -term disability policy. Regular part -time employees that work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance program requirements). Health Reimbursement Arrangement /Voluntary Employee Benefit Association (HRA/VEBA): VEBA benefits shall be provided as contained in Resolution No. 1445 and as amended. 169 Attachment B (Page 2 of 2) Non - Represented Employee Benefits - 2017 Vacation: Following the sixth month of continuous employment, annual vacation leave of six full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the third, fourth and fifth years. After six years, the employee shall be granted one day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 384 or 48 days. Years of Service Vacation Accrual Years of Service Vacation Accrual 0 -1 years 12 days* 10 years 19 days 1 -2 years 12 days 11 years 20 days 3 -6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days 9 years 18 days 15 years 24 days (maximum) *Six full days will be granted following the sixth month of continuous employment. (Days accrue at eight hours, regardless of schedule worked.) Regular part -time employees shall be entitled to benefits on a pro -rata basis. Uniform Allowance: An annual uniform allowance of $650 shall be granted to the following employees: Fire Chief, Assistant Fire Chief, Police Chief, Deputy Police Chief, and Senior Manager Support Operations. 170 Attachment C Longevity Pay Plan for Non - Represented Employees - 2017 The monthly longevity flat rates shall be as follows for regular full-time employees after the completion of the number of years of full time employment with the City set forth below. Regular part -time employees shall receive longevity on a pro -rata basis. Completion of 5 years $75 Completion of 10 years 100 Completion of 15 years 125 Completion of 20 years 150 Completion of 25 years 175 Completion of 30 years 200 171 172 City of Tukwila Washington Resolution No. )93/0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A COMPENSATION POLICY FOR CITY OF TUKWILA EMPLOYEES AND REPEALING RESOLUTION NO. 1387. WHEREAS, the City believes that the purpose of a compensation program is to facilitate recruiting, retention, development and productivity of employees; and WHEREAS, the City desires to utilize standardized policies, procedures and processes, wherever possible, for compensating all employee groups, both represented and non- represented; and WHEREAS, the City recognizes that current economic conditions and forecasts, long-range City budget forecasts, position rates for comparable jurisdictions, as well as internal equity considerations should assist in guiding in the compensation of employees; and WHEREAS, the City has made a determination to, when economic conditions allow, review and adjust non-represented employee salaries via a market analysis to that of the average of comparable jurisdictions in even-numbered years, and to provide a cost-of-living (COLA) allowance in odd-numbered years; and . WHEREAS, the City has made a determination to, when economic conditions and negotiations allow, provide represented employees with salaries that reflect the average of comparable jurisdictions; and WHEREAS, the City has made a determination to, when economic conditions allow, provide benefits to represented and non-represented employees that are slightly above the average of comparable jurisdictions; and WHEREAS, the City Council will participate in setting negotiation expectations and reviewing and approving represented employee group contracts; WAWord Processing\Resolutions\Compensation policy for City employees 5-29-1.3 final SB:bjs Page 1 of 3 173 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The following statements and processes are adopted for the purpose of guiding compensation programs for employees of the City of Tukwila. A. Information to be provided to the City Council. 1. For Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council. This presentation must be made to the Council prior to the commencement of negotiations with the bargaining units regarding salary and benefits. The City Council and Administration will discuss represented employee group negotiation expectations, negotiating points, salary and benefit change floors and/or ceilings prior to the beginning and at appropriate points during negotiation sessions. 2. For Non-Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council every year that a non-represented salary increase is due. Relevant Association of Washington Cities (AWC) data from the previous year's Washington City and County Employee Salary and Benefit Survey, for the comparable jurisdictions, will be used in the salary market survey. B. Compensation Policy. 1. All Puget Sound jurisdictions with +/-50% of Tukwila's annual assessed valuation, based upon the Department of Revenue data, will be used to create the list of comparable jurisdictions for evaluation of salary information. It is desirable to use the same comparable jurisdictions for both represented and non-represented employee groups. 2. For non-represented employees, the City desires to pay the average salary for the particular pay scale, as derived from the comparable jurisdiction data described in Section B.1. If the City's pay scale for any classification does not represent the average of comparable salary ranges (+/-5%), written justification must be provided to the City Council. For represented employees, the City desires to pay salaries that are competitive to the City's comparable jurisdictions. 3. The cost-of-living adjustment (COLA) in odd-numbered years for non- represented employees shall be based upon 90% of the Seattle-Tacoma-Bremerton Consumer Price Index (CPI-W) Average (June to June). It is desirable to calculate represented cost-of-living adjustments the same way, unless a different method is authorized by the Council. WAWord Processing\Resolutions\Compensation policy for City employees 5-29-13 strike-thru SB:bjs Page 2 of 3 174 4, The goal of the City is to establish parity between represented and non- represented employees' benefits. The City desires to provide employee benefits that are competitive to the comparable cities described herein. The City will endeavor to keep increases to annual health care costs under market averages. If costs exceed market averages, adjustments will be made to reduce benefit costs. 5. The goal of the City is to mitigate or avoid salary compression issues where possible. An example of salary compression would be when a non-represented supervisor earns less, or is projected to earn less than those that he/she supervises due to contracted wage increases. 6. If the Administration determines that a deviation from the above process (in its entirety or for individual positions) is necessary, it will provide justification to the City Council for review and approval prior to the adoption of any process change. Section 2. Resolution No. 1387 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this 3 J day of =tAA) 0 2013. ATTEST /AUTHENTICATED: Christy O'FlahMy, MMC, City ClerV APPROVED AS TO FORM BY: <� 0 't 110 Filed with the City Clerk- Passed by the City Council: Resolution Number- WAWord Processing\Resolutions\Compensation policy for City employees 5-29-13 final SB:bjs Page 3 of 3 175 176 COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initial, Meefine Date Prepared by a or's review Council review 11/14/16 DCS ❑ Resolution Mtg Date ❑ Ordinance Mtg Date 11/21/16 DCS [-I Other Mtg Date SPONSOR ❑ Council Z Mayor [:1 HR ❑ DCD ❑ .Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PWI SPONSOR'S City staff requests Council approval of a process to select a developer for the four parcels SUMMARY of land the City owns at 14420, 14440, 14442, and 14452 Tukwila International Boulevard (formerly the Great Bear Motel, Boulevard Motel, Spruce Motel, and Sam Smoke Shop. REVIEWED BY ❑ cow Mtg- ❑ CA&P Crate ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 11/14/16 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COmm"i-I'VE, Scheduled for 11/14/16 COST IMPACT/ FUND SOURCE ExPENDfTURE REQUIRE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: NOT APPLICABLE Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 ITEM INFORMATION ITEM NO. 177 STAFF SPONSOR: DEREK SPECK 1ORIGINAL, AGENDA DAME: 11/14/16 AGENDA ITE'm TITLE Developer Selection Process for Motel Site CATEGORY 0 Dismssion Mtg Date 11114116 Z motion Mtg Date 11121116 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date F-1 Public Hearing Mtg Date [-I Other Mtg Date SPONSOR ❑ Council Z Mayor [:1 HR ❑ DCD ❑ .Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PWI SPONSOR'S City staff requests Council approval of a process to select a developer for the four parcels SUMMARY of land the City owns at 14420, 14440, 14442, and 14452 Tukwila International Boulevard (formerly the Great Bear Motel, Boulevard Motel, Spruce Motel, and Sam Smoke Shop. REVIEWED BY ❑ cow Mtg- ❑ CA&P Crate ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 11/14/16 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COmm"i-I'VE, Scheduled for 11/14/16 COST IMPACT/ FUND SOURCE ExPENDfTURE REQUIRE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: NOT APPLICABLE Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/14/16 MTG. DATE ATTACHMENTS 11/14/16 Informational Memorandum dated 11/9/16 Map of properties Letter from HealthPoint dated 11/24/16 Letter from El Centro dated 12/7/16 F- 177 178 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Derek Speck, Economic Development Administrator CC: Mayor Ekberg DATE: November 9, 2016 SUBJECT: Developer Selection Process for Motel Site ISSUE City staff is seeking Council approval of a process to select a developer for the four parcels of land the City owns at 14420, 14440, 14442, and 14452 Tukwila International Boulevard. BACKGROUND In 2014 and 2015 the City purchased the Great Bear Motel, Boulevard Motel, Spruce Motel, and Sam Smoke Shop properties located at 14420, 14440, 14442, and 14452 Tukwila International Boulevard to reduce crime and revitalize the neighborhood. In 2016 the buildings were demolished and the land is now vacant. At the time of the acquisition the City had planned to sell the properties and currently has budgeted the sale to occur in 2018. Recently the City received letters from two organizations, El Centro de la Raza and HealthPoint, expressing interest in purchasing the properties. The letters are attached and provide a description of the organizations' proposed development of the site. Both organizations have expressed a desire to seek funding for their proposed development from Washington State in the 2017 -18 biennium, which starts this January. HealthPoint anticipates the State funding could be as much as $3 million. They believe that an organization would need to have been selected by the City to begin negotiations in order to be competitive for State funding. DISCUSSION This staff report is not requesting a Council decision on whether to select either of the two organizations. The key questions at this time are whether to start a developer selection process and on what schedule. If the Council approves a developer selection process then staff would invite statements of interest from all organizations, evaluate them, and bring them back to the Council for a decision on whether to select one. Even if the City starts a selection process, the Council is not required to select any of the applicants. Further, even if the Council selects an application for negotiations, the City is not required to enter into an agreement with the applicant. Of course, we do not want to conduct a selection process and enter into negotiations if the Council is not willing to consider selling the property. In terms of whether to start a developer selection process, one key consideration is whether the City wants to use the property for a new Justice Center to house the police department and municipal court. We should note that this site is 1.7 acres and the facilities plan estimated the Justice Center would need 5 acres. The City has not yet conducted a study of possible sites for the Justice Center. If the Public Safety bond passes, it may take a few months to make a site location decision which could risk the state funding opportunity. 179 INFORMATIONAL MEMO Page 2 If the City wants to complete the selection process in time for the selected organization to compete for State funding, we would need to proceed on the following schedule: 11/8/16 Finance and Safety Committee discussion (completed) 11/8/16 Briefing to Tukwila International Boulevard Action Committee (completed) 11/14/16 Community Affairs and Parks Committee discussion 11/14/16 Council COW discussion of process 11/17/16 First publication inviting statements of interest and qualifications 11/21/16 Council Regular meeting with vote approving process 11/24/16 Second publication 12/1/16 Third publication 12/5/16 Statements of interest and qualifications due by 12:00 PM 12/9/16 Staff analysis and Council agenda published for public review 12/12/16 Council COW discussion of statements, staff analysis and options 12/12/16 Council Special Meeting authorizing Mayor to enter into negotiations 12/19/16 Council Regular meeting (if a decision is not made on 12/12) The opportunities for formal public input would be at the Council meetings on 11/17, 11/21, and 12/9, plus community members can always provide informal input through direct communication with Council and staff. It is important to note that if a developer is selected, there will be additional opportunities for public input as negotiations proceed and the City makes decisions on what requirements to include as part of the land sale. This schedule is very fast compared to the typical developer selection schedule. This is reasonable because the City already has a wealth of public input in terms of the community vision for the TIB neighborhood since the public has provided significant input through the Tukwila International Boulevard Revitalization Plan, Tukwila Village, the Tukwila International Boulevard Element of the Comprehensive Plan, and other community conversations. Staff believes that both organizations are well respected, experienced, and have positive visions for the community and the site and we don't want to miss an opportunity for a high quality project to receive state funding. We recommend the Council approve a selection process as outlined above. FINANCIAL IMPACT This item would have no financial or budget impact at this time. At some point the City will need to decide whether to sell the property. If the City does not sell the property, it will need to remove the revenue projection from the budget. If the City sells the property, it would receive revenue. RECOMMENDATION The Council is being asked to pass a motion approving the developer selection process as outlined in this memo and consider this item at the November 14, 2016 Committee of the Whole meeting and subsequent November 21, 2016 Regular Meeting. ATTACHMENTS Map of properties Letter from HealthPoint dated October 24, 2016 Letter from El Centro de la Raza dated November 7, 2016 :1 Developer Selection Discussion Parcels Under Consideration A: Great Bear Motel, 14420 TIB B: Boulevard Motel, 14440 TIB 1410# C: Spruce Motel, 14442 TIB D: Sam Smoke Shop, 14452 TIB _ r ;4 4 Note: Parcel E, Travelers Choice Motel is not included in the developer :election discussion. • r Printed: 11/9/16 182 69l ,al 4h Po/M 4 www.oealthvmm,cvrg October J4,2016 Mayor Allan Ekberg City nfTukwila 62O0SouthoenterBoulevard Tukwila, WA 98188 Dear Mayor Ekberg, Anm|w|oTnxnom so Powell Avenue Bw Renton, wm9om/ m^m(425)un'8o I am writing this letter to express HealthPoint's firm interest in purchasing the "motel" properties on International Boulevard between 5.144m and ll46mstreets. VVe would like to purchase these properties in order to build a comprehensive health and wellness center, Hea|thPoint'sTukwi|a Health and Wellness Resource Center is envisioned as a centrally located and well integrated facility that would include comprehensive primary medical and dental care as well as a host of other programs, services and resources that help the community get well and stay well. Hea|thPoint would expand upon its work to develop an innovative model that extends the traditional health center — a model that takes an active role in addressing community factors and the social conditions that impact the health of individuals and the community. HealthPoint has grown rapidly to meet increasing demand for affordable and accessible primary care, but has also realized the need for a more comprehensive approach that addresses the many needs of a community through collaborative partnerships and shared space. The Tukwila Health and Wellness Resource Center would engage and co-locate other partners working on important issues such as mental health and substance abuse, economic development, housing, education and job training. We envision a center with partners who work creatively and collaboratively to address the health needs of the Tukwila community and promote wellness. Early conversations have included leaders hnmthe following organizations: Valley Cities Counseling, Navos, RAYS, LiheLon8, Global tu Local, SHAG, Providence, Salal Credit Union, the YMCA, and Bellwether Housing, and we continue to consider and evaluate other potential partnerships. VVe recognize the pressures o[ affordable housing intoday's economy and are committed to exploring affordable housing as part of the development. HealthPoint has been providing affordable quality health care to South King County residents for 4S years. Early clinic locations in Renton and SeaTac provided care to Tukwila residents, and in December, 2011 we opened our first location in Tukwila in partnership with Highline Hospital (at the old Riverton Hospital ER) to provide better access to primary care for area residents. Today, at Hea|thPointTukwi|a on Military Road we are a health care home to almost 2,000 Tukwila residents. This fall vve opened our adjacent dental clinic to provide better access to dental care for the community. While we are pleased to provide services at this location (Cascade Medical Building) the space is limited and the location continues tobeachallenge. With a relatively short lease /4S years) we are ready to begin planning for n greater presence and new development. CLINIC LOCATIONS: Auburn ^ Auburn North ' Bothell ' Federal Way `xox^W�wa ' Redmond 'nuxo^ '�u�c'T��b'Em,g��n[amnw'Tp�Compu� ` ' 183 We've been planning for the Tukwila Health and Wellness Resource Center for many years. Our original planning for this started in 2012 when we were hoping to be a part of the Tukwila Village development. As our plans grew it became apparent that we would not be able to fit within that site. The properties adjacent to Tukwila Village would be a perfect location for this center, as our services would fit well with this new senior housing development. We are submitting this request now because there is an opportunity to approach the State Legislature in January, 2017 to ask for funding during the 2017 -2018 biennium. We believe we have the opportunity to receive as much as $3,000,000 to purchase the property and get the planning underway. In addition, there will likely be funding for projects like this during the 2019 -2020 biennium, so we would go back to the Legislature with a second ask for help in construction of the center. We would like to best position ourselves for these next two cycles of State funding that may be available to us, as the funding is critical to executing a project like this. We have been advised that in order to be selected for State funding we need the City to select us to begin negotiations to purchase the property. We are ready now to begin those negotiations to purchase the properties at market rates. For many years HealthPoint has partnered with the City of Tukwila to better understand the unique needs of this community and to bring services to the community. We have always planned to bring more comprehensive services to better address the needs and improve the health of individuals and community. We believe we can do this with the development of HealthPoint's Tukwila Health and Wellness Resource Center. We are grateful for your consideration of this request and we look forward to hearing back from you soon. In the meantime, please let us know if there is any additional information we can provide to you with this request. Since ely, P Thomas Trompeter t,'. President and CEO :m The Center for People of All Races A voice and a hub for the Latino community as we advocate on behalf of our people and work to achieve social justice. Programs & Services Mayor Allan Ekberg With over z6,000 volunteer hours, City of Tukwila El Centro de /a Roza serves i6,072 6200 Southcenter Blvd. ndividuals and 9,989 families through Tukwila, WA 98188 the following programs and services: Basic Healthcare Enrollment Bebes! Infant Mortality Prevention Estimado Mayor Ekberg, Cafe con El Centro Cesar Chavez Demonstration Garden The intent of this letter is to inform the City of Tukwila of the interest of El College Readiness Comadres Centro de la Raza in the development of the properties at: 14420, 14440, Community Meeting Space 14442, and potentially 14452 Tukwila International Boulevard, Tukwila WA Community Service 98168. In addition, El Centro is interested in the potential development of Crisis Advocacy Cultural /Political /Social Events property in the Tukwila Transit Overlay Zone and other areas along Tukwila DSHS People Point WA Connection International Blvd. Economic Development ECR Transitional Housing El Patio Apartments As an organization grounded in the Latino community, it is El Centro de la Raza 's Employment Assistance mission to build unity across all racial and economic sectors; to organize, ESL Classes/ Spanish Classes empower and defend our most vulnerable and marginalized populations; and to Families &Education Levy Case bring justice, dignity, equality, and freedom to all the peoples of the world. El Management Financial Empowerment Centro de la Raza was founded in 1972, when a group of diverse community Food Bank members led a peaceful three -month occupation of the abandoned Beacon Hill Foreclosure Counseling School to protest cuts in English as a Second Language classes. Growing & Learning Together Homeless Assistance Healthy Cooking Classes/ Today, as a hub of the Latino community in Seattle and King County, El Centro NuestrasComidas de la Raza provides 49 comprehensive programs and services that empower Hope for Youth Poetry & Civil Rights History Classes members of the Latino community and other diverse and historically HUD Housing Counseling underserved populations as fully participating members of society. El Centro de Immigrant /Human /Civil Rights Social la Raza responds to the broad range of community needs with culturally and Justice Advocacy linguistically competent programs in areas of human and emergency services, Jose Marti Child Development Center Latino Hot Meal Program children and youth, asset - building and education, and housing and economic Legal Clinic Site development. Of the 16,072 individuals and 9,989 households served in 2015, Local, State, National & International 55% of participants were Latino, 91% were people of color, and 93% were low - Coalition Building Luis Alfonso Velasquez Flores income. After School Program Parent -Child Home Program Our vision for development would include a community inspired, mixed use Plaza Roberto Maestas Santos Rodriguez Memorial Park transit oriented development along Tukwila International Blvd., to include Senior Nutrition & Wellness affordable housing, retail space, and offices to support educational, asset Senior Home Delivered Meals building, economic development, child care and human services programs. Smoking Cessation Tax Prep Site Transit Oriented Parking In addition, our development would include a multicultural- community center space, Veteran's Services a commissary kitchen and public open space that would support the development of Youth Case Management &Cultural small businesses and the establishment of an international style market. Enrichment Youth Employment Youth Technology Training Community Action Agency • United Way Agency • Affiliate of National Council of La Raza Youth Violence Prevention 252416th Avenue South, Seattle, WA 98144 • (2o6) 957 -4634 tel • (2o6) 329 -0786 fax 185 } „n www.elcentrodelaraza.org • 501(03 Nonprofit Tax ID: 91- 0899927 El Centro hopes to expand its existing skills training and small business development services to the Tukwila area. Finally, the model we have in mind would develop retail business space and community and office space on the ground level and, affordable apartments in the upper floors. El Centro is open to partnerships with other organizations to provide additional services from the site, such as health care providers who have experience providing services to diverse communities and also led by communities of color. This project would support several elements of the City of Tukwila Comprehensive Plan, particularly in the Housing, TIB and Economic Development areas. To support economic development, El Centro would provide programs to improve and support the opportunities for education, skills training and job acquisition for Tukwila residents. By expanding our existing business opportunity center that supports entrepreneurs to develop their own small businesses, we would encourage and support aspiring local entrepreneurs, local startups and businesses to establish in Tukwila. An emphasis would be placed on businesses owned by people of color, women and veterans. With the inclusion of a commissary kitchen in the facility, the development will support food - related workforce development and entrepreneurship training, creating small businesses and new jobs for residents. A principal element of the development would be the creation of a significant number of high quality, affordable housing apartments. The mixed use development would feature ground level commercial and office space, and residences in the floors above street level. With a variety of educational and human services on site, families would be supported to permanently improve their economic well- being. El Centro de la Raza has a successful track record of working with affordable housing development consultants and funders to successfully finance the type of mixed use development we are proposing in the form of tax credits, fund development and other creative financing strategies. In relation to the Tukwila Village, this development would constitute an expansion of mixed use development, and an increase of local consumers living in the immediate area which will have a significant positive impact for local merchants. The development would support the community's expressed desire for attractive, walkable, locally- oriented activities that build on the Tukwila Village Project. The project would orient businesses along Tukwila International Blvd. to support a more vibrant, walkable business district. The project will provide public and private community gathering spaces for temporary events including food, art, music, pop -ups and activities that leverage nearby assets, such as schools and the library, and would reflect the international, multicultural character of the TIB area. Space and infrastructure will be provided to support permitted food vendors, pop -ups, and a farmer's market where residents and visitors will gather and sample multicultural flavor of the TIB area. For over four decades El Centro de la Roza has provided services and opportunities to immigrant, refugee, English Language Learners, low income, communities of color and other historically under - represented communities. In relation to affordable housing, El Centro's experience includes the development and management of affordable housing over the last 20 years. Our largest and most recent development is Plaza Roberto Maestas, Community Action Agency • United Way Agency • Affiliate of National Council of La Raza 186 252416th Avenue South, Seattle, WA 98144 - (206) 957 -4634 tel • (2o6) 329 -0786 fax www.elcentrodelaraza.org • 501(03 Nonprofit Tax ID: 91-0899927 which is a new development at El Centro de la Raza, adjacent to the Beacon Hill Light Rail Station. This $45 million development, which was completed in the summer of 2016, has a total of 110 units of affordable housing available to individuals and families who earn between 30 % -60% of Area Median Income. This project was completed on time and under budget and also includes a new 9,200 square foot child development center. 3,200 square feet of Retail Restaurant space, a 570 square foot commercial kitchen, 4,500 square feet of office space and a beautiful 12,000 square foot public plaza. This development is a five over one design with the ground floor consisting of retail office and classroom space, and the top five floors consisting of affordable housing on the ground floor, and one, two and three bedroom apartments on the top five floors. El Centro de la Raza is interested in a partnership with the City of Tukwila that will support the creation of the development described above that will serve the residents of Tukwila for decades to come. We would look to negotiate a fair purchase price for the property, that makes this development affordable and mutually beneficial. In summary, with quality affordable housing, economic and retail development, job creation and educational and human services, this development will directly impact the quality of life for residents, help alleviate and eliminate poverty and offer amenities that support the social and economic health and vitality of the City of Tukwila and its residents. We appreciate your consideration and look forward to hearing back from you. Mil Gracias, Estela Ortega Executive Director El Centro de la Raza Community Action Agency • United Way Agency • Affiliate of National Council of La Raza 252416th Avenue South, Seattle, WA 98144 • (206) 957-4634 tel • (2o6) 329 -0786 fax ,) $7 www.elcentrodelaraza.org • 501(c)3 Nonprofit Tax ID: 91- 0899927 i.. Upcoming Meetings & Events November 2016 14th (Monday) 15th (Tuesday) 16th (Wednesday) 17th (Thursday) 18th (Friday) 19th (Saturday) ➢ Community ➢ Utilities Gm�te, Thanksgiving ➢ Tukwila CPR & First Aid Affairs & Parks Cancelled Dinner for Historical Class Cmte, Cmte, Seniors Society, Society, 9:30 AM - 2:30 PM , (Tukwila Fire Station 11:00 AM - 1:00 PM PM 51, 444 Andover Park (Hazelnut (Community Center) (Tukwila Fast, South Training Conference This is a free event Heritage & Room) Room) for seniors 50 & Cultural Center, Tukwila Fire over. Pre- 14475 59' Ave Department offers registration is S.) American Heart ➢ City Council required (and Association Adult & Committee of seating is limited); Pediatric CPR and the Whole Mtg., please call Basic First Aid 7:00 PM 206- 768 -2822. training. The (Council Sponsored by the registration 30,00. is Chambers) City of Tukwila and For questions call Tukwila Rotary. 206 - 5754404. Advanced ➢ Arts Commission registration is required. 5:00 PM Volunteer Work (Community Party at the Center) Duwamish Hill Preserve 10:00 AM -1:00 PM Meet at the Duwamish Hill entrance at 115 "' St. For information visit: www.forterra.org/ events 21st (Monday) 22nd (Tuesday) 23rd (Wednesday) 24th (Thursday) 25th (Friday) 26th (Saturday) ➢ Transportation ➢ Finance & Thanksgiving City offices and Tukwila lnt'l. Cmte, Safety Cmte, Day Tukwila Blvd. Action 5:30 PM 5:30 PM City offices and Community tY Cmte's (Foster (Hazelnut Tukwila Center closed. Trash Pickup Conference Conference Community Day Room) Room) Center closed. 9:00 - 10:00 AM ➢ New employee reception For location or 6:30 PM information contact (Council Sharon Mann Chambers) 206 - 200 -3616 ➢ City Council Regular Mtg., 7:00 pm (Council Chambers) ➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308. ➢ Civil Service Commission: 1 st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Sara Valdez at 206 - 431 -2187 )> Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. (A) A resolution accepting a land donation. (B) An ordinance updating the rental license requirements to match the fee resolution and require proactive pest control. (C) A resolution authorizing study of the Landscape Conservation and Local Infrastructure (LCLIP) program. (D) Affordable Housing Legislation. (E) Policy discussion regarding expansion of the Multi- Family Tax Exemption program (MFTE). (F) Developer selection for motel site. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Portman at 206 - 431 -2197 ➢Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206- 767 -2332. ➢Planning Commission /Board of Architectural Review: 4t1 Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670 ➢Transportation Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room ➢Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59t1 Avenue S. Contact Louise Jones -Brown at 206- 244 -4478. ➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206- 433 -1815. ➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room: Meeting Cancelled. i w Tentative Agenda Schedule MONTH MEETING 1— MEETING 2 - MEETING 3 - MEETING 4 - REGULAR C.O.W. REGULAR C.O.W. November 7 14 21 28 See agenda packet Special Presentations: Public Hearing: -New Employee cover sheet for this Code changes relating week's agenda Introductions. to Low Impact (November 14 2016 -Da y marketing. g evelopment Committee of the requirements (TMC Whole Meeting). Titles 8,14,16 and 18). Unfinished Business: -A contract for 42nd Special Issues: Ave. S. Phase II -A resolution adopting Supplement N Supple N o. 6 the Green Tukwila with Cment 20 -year plan. -Tax levy legislation. -An ordinance updating - Budget legislation. regulations related to - Public safety bond surface water manage - ordinance. ment (TMC Title 14). -A resolution -An ordinance amending the implementing Low Financial Model Impact Development Policies. requirements (TMC -A resolution Title 16). updating and -An ordinance clarifying the Non- implementing Low Represented Impact Development employees' requirements in the compensation and design and review of adopting the Non- surface water drainage Represented Salary on development Schedule and projects (TMC Titles 8 Benefits Summary, and 18). Effective January 1, 2017. December 5 12 19 26 Special Issues: Special Issues: -A resolution adopting -A contract in the the Green Tukwila amount of $110,000 20 -year plan. with Destination -An ordinance Branding for day updating regulations marketing brand. related to surface water management (TMC Title 14). -An ordinance implementing Low Impact Development requirements (TMC Title 16). Committee of the -An ordinance Whole Meeting to be implementing Low followed by a Special Impact Development Meeting. requirements in the design and review of surface water drainage on development projects (TMC Titles 8 and 18). 190