HomeMy WebLinkAboutFS 2016-12-06 Item 2C - Grant Agreement - Disposition Research Specialist (Police Department)�J�� ILA�4s
\ i City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety
FROM: Mike Villa, Chief of Police
BY: Leon Richardson, Senior Manager
CC: Mayor Ekberg
DATE: 30 November 2016
SUBJECT: Disposition Research Specialist (Grant funded position)
ISSUE
There are multiple records that need to be updated due to processing errors which are
resulting in Criminal History not reflecting accurately for some people.
BACKGROUND
Tukwila began using a new correctional facility, SCORE in 2011. The SCORE facility is
having issues placing the Tukwila case number in their system when booking people.
This causes criminal history checks to not always show complete information. We have
identified a significant amount of records that need to be researched and corrected.
ANALYSIS
To continue with the current incoming workload and to maintain the current level of
service to the community and other agencies the Tukwila Police Records Unit needs to
add one temporary FTE who will be assigned to research and correct SCORE booking
information.
FINANCIAL IMPACT
The Tukwila Police Department was awarded a grant in the amount of $56,475 with a 10%
match of $5,647. Federal Reimbursement (90 %) $50,827.50. This reimbursement is at the
discretion of the agency in that it can be Monthly, Quarterly or one lump sum at the end of the
FY.
RECOMMENDATION
Please forward to the consent agenda on 12 December 2016, and approve 1 temporary FTE for
2017.
ATTACHMENTS
Washington State Patrol Interagency agreement
Washington State Patrol Annual Compliance Report (march 2016)
Washington State Patrol Annual Compliance Report (march 2015)
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WASHINGTON STATE PATROL
INTERAGENCY AGREEMENT
National Criminal History Improvement Program
(NCHIP) Grant Fiscal Year 2016
WSP Contract No.
K12324
CFDA No.
16.554 - National Criminal History Improvement
Program (NCHIP)
This Agreement is between the State of Washington, Washington State Patrol and the Public Agency
identified below, and is issued pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW.
PUBLIC AGENCY NAME
CITY OF TUKWILA POLICE DEPARTMENT
Statewide Vendor Registration Number
SWV0018023 -05
Public Agency Location Address
6200 Southcenter Blvd, Tukwila, WA 98188
Public Agency Mailing Address (if different from location address)
Public Agency Contact Name
Mr. Leon Richardson, Records Manager
Public Agency Data Universal Numbering System (DUNS)
unique identifier
Public Agency Contact Telephone
206 - 431 -1808
Public Agency Contact E -mail Address
I.richardson@tukwilaWA.gov
WSP Contact Information
WSP Project Manager Name and Title
Ms. Deborah Collinsworth
WSP Project Manager Address
WSP Criminal Records Division
3000 Pacific Avenue, SE Ste 204
Olympia, WA 98504 -2633
Telephone
(360) 534 -2102
Fax
(360) 534 -2070
E -mail Address
Deborah.Collinsworth @ wsp.wa.gov
WSP Administrative Contact Name and Title
Mr. Simon Tee
Grants and Contracts Manager
WSP Administrative Contact Address
WSP Budget and Fiscal Services
PO Box 42602, Olympia WA 98504 -2602
Telephone
(360) 596 -4052
Fax
(360) 596 -4078
E -mail Address
Simon.Tee @wsp.wa.gov
Federal Assistance Information
Is the Public Agency a subrecipient of federal assistance for the purposes of
this agreement? // Yes ❑ No
Federal Grant Award Number
2016- RU- BX -K025
Federal Agency
US Department of Justice, Office of Justice Programs,
Bureau of Justice Statistics
Federal Grant Award Date
August 26, 2016
Is this agreement funded by a federal award for research and development?
❑ Yes // No
Federal Award to WSP
$569,1999
Agreement Start Date
October 1, 2016
Agreement End Date
September 30, 2017
Maximum Agreement Amount
$56,475 (Includes 10% Match)
This Agreement, including the attached Terms and Conditions and any other documents incorporated by reference, contains all of the
terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or bind the parties. The parties signing below warrant that they have read
and understand this Agreement and have the authority to enter into this Agreement.
FOR THE WASHINGTON STATE PATROL:
FOR THE PUBLIC AGENCY:
WSP Signature Date
Public Agency Signature Date
Printed Name and Title
John R. Batiste, Chief
Printed Name and Title
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 12/9/10
WSP Interagency Agreement — NCHIP Subrecipient
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WSP INTERAGENCY AGREEMENT (Continued)
1. Definitions.
"Agreement" means this Interagency Agreement, including all documents attached or
incorporated by reference.
"Equipment" means an article of nonexpendable, tangible personal property having a useful life of
more than one year and an acquisition cost which equals the lesser of (a) the capitalization level
established by the governmental unit for financial statement purposes, or (b) $5,000.
"BJS" means the Bureau of Justice Statistics of the Office of Justice Programs (OJP), U.S.
Department of Justice (DOJ), the grantor of National Criminal History Improvement Program
(NCHIP) Grant funds.
"Public Agency" means the entity performing services to this Agreement and includes the Public
Agency's officers, directors, trustees, employees and /or agents unless otherwise stated in this
Agreement. For the purposes of this agreement, the Public Agency shall not be considered an
employee or agent of WSP.
"WSP" means the State of Washington, Washington State Patrol, and its officers, directors,
trustees, employees and /or agents.
2. Statement of Work. The Public Agency shall perform the services as set forth in Exhibit A,
Statement of Work, which is attached hereto and incorporated herein.
3. Special Terms and Conditions. In addition to the terms contained in this Agreement, the Public
Agency shall comply with the terms and conditions contained in Exhibit B, Special Terms and
Conditions, which is attached hereto and incorporated herein.
4. Payment. WSP shall pay the Public Agency an amount not to exceed the Maximum Agreement
Amount specified on Page 1 of this Agreement, minus any matching requirements held by the
Public Agency as specified in this Agreement.
5. Billing Procedure. WSP shall reimburse the Public Agency according to Exhibit A, Statement of
Work, for work performed to the satisfaction of the WSP Project Manager. Compensation for
services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted not more often than monthly to the WSP Project Manager. The invoice must include
the following:
a. description of the work performed
b. activities accomplished
c. progress of the project
d. fees and expenses
f. match amount as well as amount requested for reimbursement
g. for equipment purchases, a copy of the Public Agency's property record which includes the
tag number that is assigned to the equipment
h. for salary and benefits reimbursement, summary report of hours and costs of salaries and
benefits by employees assigned to the project
i. reference to WSP's agreement number.
The Public Agency shall submit the final invoice not later than forty -five (45) calendar days from
the Agreement End Date.
6. Agreement Alterations and Amendments. WSP and the Public Agency may mutually amend
this Agreement. Such amendments shall not be binding unless they are in writing and signed by
personnel authorized to bind WSP and the Public Agency.
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WSP INTERAGENCY AGREEMENT (Continued)
7. Assignment. The work to be provided under this Agreement, and any claim arising thereunder,
is not assignable or delegable by either party in whole or in part, without the express written
consent of the other party.
8. Certification regarding Debarment, Suspension or Ineligibility. If federal funds are the basis
for this Agreement, the Public Agency certifies that neither the Public Agency nor its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this Agreement by any federal department or agency. If requested
by WSP, the Public Agency shall complete and sign a Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the Public
Agency for this Agreement shall be incorporated into this Agreement by reference. Further, the
Public Agency agrees not to enter into any arrangements or contracts related to this Agreement
with any party that is on the "General Service Administration List of Parties Excluded from
Federal Procurement or Non - procurement Programs" which can be found at www.sam.qov.
9. Compliance with Civil Rights Laws. During the period of performance for this Agreement, both
parties shall comply with all federal and state nondiscrimination laws.
10. Disputes. In the event that a dispute arises under this Agreement, it shall be determined by a
Dispute Board in the following manner: The Chief of WSP shall appoint a member to the Dispute
Board. The Public Agency shall appoint a member to the Dispute Board. The Chief of WSP and
the Public Agency shall jointly appoint a member to the Dispute Board. The Dispute Board shall
evaluate the dispute and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding to all parties to this Agreement.
11. Federal Funding Accountability and Transparency Act. In order to comply with the Federal
Funding Accountability and Transparency Act, the Public Agency shall provide to WSP the
following information:
a. The Public Agency's Data Universal Numbering System (DUNS) unique identifier;
b. The names and total compensation of the five most highly compensated officers of the
Public Agency if the Public Agency in the preceding fiscal year received (i) 80 percent or
more of its annual gross revenues in Federal awards; and (ii) $25,000,000 or more in annual
gross revenues from Federal awards; and (iii) the public does not have access to
information about the compensation of the senior executives of the entity through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986; and
c. Other relevant information specified by the U.S. Office of Management and Budget in
subsequent guidance or regulation.
12. Indemnification. The Public Agency shall be responsible for and shall indemnify and hold WSP
harmless for all claims resulting from the acts or omissions of the Public Agency and its
subcontractors. WSP shall be responsible for and shall indemnify and hold the Public Agency
harmless for all claims resulting from the acts or omissions of WSP and its subcontractors.
13. Independent Capacity. The employees or agents of each party who are engaged in the
performance of this Agreement shall continue to be employees or agents of that party and shall
not be considered for any purpose to be employees or agents of the other party.
14. Inspection; Maintenance of Records. During the term of this Agreement and for one year
following termination or expiration of this Agreement, the Public Agency shall give reasonable
access to the Public Agency's place of business and records to WSP and any other employee or
agent of the State of Washington or the United States of America for the purpose of inspecting
the Public Agency's place of business and its records, and monitoring, auditing and evaluating
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WSP INTERAGENCY AGREEMENT (Continued)
the Public Agency's performance and compliance with applicable laws, regulations, rules and this
Agreement.
During the term of this Agreement and for six years following termination or expiration of this
Agreement, the Public Agency shall maintain records sufficient to document (i) performance of all
acts required by statute, regulation, rule, or this Agreement; (ii) substantiate the Public Agency's
statement of its organization's structure, tax status, capabilities and performance; and (iii)
demonstrate accounting procedures, practices and records which sufficiently and properly
document the Public Agency's invoices to WSP and all expenditures made by the Public Agency
to perform as required by this Agreement.
15. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, or
between its terms and any applicable statute or rule the inconsistency shall be resolved by giving
precedence in the following order to:
Applicable federal and state law, regulations and rules;
This Agreement;
Exhibit A, Statement of Work;
Exhibit B, Special Terms and Conditions
Any other provision of this Agreement; and
Any document incorporated by reference.
16. Personnel. WSP officers performing work under the terms of this Agreement shall be under the
direct command and control of the Chief of WSP or designee, and shall perform duties required
under this Agreement in a manner consistent with WSP policy and regulations, and applicable
federal, state and local laws. The assignment of WSP personnel under this Agreement shall be
at the discretion of the Chief of WSP or designee.
17. Savings. In the event that funds WSP relied upon to establish this Agreement are withdrawn,
reduced or limited, or if additional or modified conditions are placed on such funding, WSP may
immediately terminate this Agreement by providing written notice to the Public Agency. This
termination shall be effective on the date specified in the notice of termination.
18. Severability. If any provision of this Agreement or any provision of any document incorporated
by reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision, if such remainder conforms to
the requirements of applicable law and the fundamental purpose of this Agreement, and to this
end the provisions of this Agreement are declared to be severable.
19. Single Audit Act Compliance. If the Public Agency is a subrecipient and expends $750,000 or
more in federal awards from any and /or all sources in any fiscal year, the Public Agency shall
procure and pay for a single audit or a program- specific audit for that fiscal year. Upon completion
of each audit, the Public Agency shall:
(1) Submit to the WSP contact person the data collection form and reporting package specified
in 2 CFR Part 200, Subpart F, reports required by the program- specific audit guide (if
applicable), and a copy of any management letters issued by the auditor;
(2) Follow -up and develop corrective action for all audit findings; in accordance with 2 CFR Part
200, Subpart F; prepare a Summary Schedule of Prior Audit Findings" reporting the status of
all audit findings included in the prior audits schedule of findings and questioned costs..
20. Statewide Payee Registration. The Public Agency is required to be registered as a Statewide
Payee prior to submitting a request for payment under this Agreement. The Washington State
Department of Enterprise Services (DES) maintains the Statewide Payee Registration System; to
obtain registration materials go to:
http: / /www. des. wa. qov / services/ ContractingPurchasinq /BusinessNendorPaV /Pages /default.aspx.
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WSP INTERAGENCY AGREEMENT (Continued)
21. Subcontracting. Except as otherwise provided in this Agreement, the Public Agency may
subcontract for any of the services provided under this Agreement with the prior, written approval
of WSP. The Public Agency shall be responsible for the acts and omissions of any subcontractor.
22. Termination. Except as otherwise provided in this Agreement, either party may terminate this
Agreement upon thirty (30) calendar days written notification. If this Agreement is so terminated,
the terminating party shall be liable only for performance in accordance with the terms of this
Agreement for performance rendered prior to the effective date of termination
23. Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude
that party from subsequent exercise of such rights and shall not constitute a waiver of any other
rights under this Agreement unless stated to be such in writing and signed by an authorized
representative of the party and attached to the original Agreement.
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Exhibit A
STATEMENT OF WORK
1. Introduction. The purpose of this Agreement is to provide National Criminal History Improvement
Program (NCHIP) grant funds for Fiscal Year 2016 to the Public Agency in order to increase the
number of fingerprint submissions sent to and received by the state repository. Any work,
personnel, and /or equipment funded must be for the authorized purposes of the grant in
accordance with Federal statutes, regulations and the terms and conditions stated in the U.S.
Department of Justice announcement OMB No. 1121 -0329 and the grant award. Federal funds
under this award will be used to supplement but not supplant local government funds. This
subaward is not for Research and Development (R &D) purpose.
2. Scope of Work. The Public Agency shall employ one temporary employee to research and correct
SCORE booking information which will increase disposition compliance with WSP and FBI.
3. Project Budget. WSP shall reimburse the Public Agency according to the following budget, a
summary of the budget proposed in the Public Agency application:
Category Cost
Personnel $29,120.00
Fringe Benefits $27,355.00
Total Direct Costs $56,475.00
Federal Reimbursement (90 %) $50,827.50
Local Match (10 %) $5,647.50
Indirect may be charged for total direct costs. As a local government, the Public Agency is required
to prepare and retain its indirect cost proposal on file for review. If applicable, Public Agency shall
use the approved federally recognized indirect cost rate negotiated between the Public Agency and
the Federal Government or, if no such rate exists, either a rate negotiated between the WSP and
the Public Agency, or a de minimis indirect cost rate as defined in §200.414 Indirect (F&A) costs,
paragraph (f).
Matching funds are restricted to the same use of funds as allowed for the Federal funds and are
subject to audit. The Public Agency must maintain records which clearly show the source, amount,
and timing for all matched contributions. Local funds committed as match can only be so for one
federal grant.
Expenditures may only occur within the categories listed above. However, changes of up to 10%
can be made without prior approval from WSP. Changes that exceed 10% will require the Public
Agency to submit a budget change request to WSP for approval.
4. Equipment Management.
a. Title to Equipment. Upon successful completion of the terms of this Agreement, all equipment
purchased by the Public Agency with Agreement funds will be owned by the Public Agency, or
a recognized subrecipient for which a contract, subgrant agreement, or other means of legal
transfer or ownership is in place.
b. Use of Equipment. The Public Agency, or a recognized subrecipient, shall be responsible for
any and all operation, maintenance, replacement, and for the safe operation of the equipment,
including all questions of liability.
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c. Equipment Records. The Public Agency shall maintain Equipment records that include: a
description of the Equipment; the manufacturer's serial number, model number, or other
identification number, including the tag number; the source of the Equipment, including the
Catalog of Federal Domestic Assistance (CFDA) number; who holds title; the acquisition date;
the cost of the Equipment and the percentage of federal participation in the cost; the location,
use and condition of the Equipment at the date the information was reported; and disposition
data including the date of disposal and sale price of the Equipment. Equipment records shall
be retained by the Public Agency for a period of six (6) years from the date of the disposition,
replacement or transfer. If any litigation, claim, or audit is started before the expiration of the
six year period, the records shall be retained by the Public Agency until all litigations, claims,
or audit findings involving the records have been resolved. A copy of the Public Agency's
record showing the above information of the purchased equipment is required when
requesting reimbursement for the equipment.
d. Inventories. The Public Agency shall take a physical inventory of the Equipment and reconcile
the results with the property records at least once every two years. Any differences between
quantities determined by the physical inspection and those shown in the records shall be
investigated by the Public Agency to determine the cause of the difference. The Public Agency
shall, in connection with the inventory, verify the existence, current utilization, and continued
need for the Equipment. The Public Agency shall develop a control system to ensure
adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage or
theft shall be investigated and a report generated. The Public Agency will develop adequate
maintenance procedures to keep the property in good condition.
e. Disposition of Equipment. If the Public Agency is authorized or required to sell the property,
proper sales procedures must be established to ensure the highest possible return. When
original or replacement equipment is no longer needed for the original project or program or
for other activities currently or previously supported by a federal agency, disposition of the
equipment will be made as follows:
• Items of equipment with a current per -unit fair market value of less than $5,000 may be
retained, sold or otherwise disposed of by the Public Agency with no further obligation to
the awarding agency.
• Items of equipment with a current per -unit fair market value of more than $5,000 may be
retained or sold and the Public Agency shall compensate the U.S. Department of Justice
for its share.
5. Progress Reports.
a. Semi - Annual Reports. The Public Agency shall submit to the WSP Project Manager semi-
annual progress reports within 20 calendar days after the end of the reporting periods, which
are June 30 and December 31, for the life of this Agreement.
b. Final and Closeout Report. The Public Agency shall submit a final report to the WSP Project
Manager at the end of this Agreement documenting all relevant project activities during the
entire period of support under this Agreement. This report will include a summary and
assessment of the program carried out with this Agreement, including but not limited to,
information about how the funds were actually used, how match was met and documented,
data to support statements of progress, and data concerning individual results and outcomes
of funded projects reflecting project successes and impacts. The final report is due no later
than 30 days following the close of the Agreement.
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Exhibit B
SPECIAL TERMS AND CONDITIONS
1. Financial Guide. The Public Agency agrees to comply with the financial and administrative
requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide.
2. Equal Employment Opportunity Plan. The Public Agency acknowledges that failure to submit an
acceptable Equal Employment Opportunity Plan (if Public Agency is required to submit one pursuant
to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights, U.S. Department of
Justice, may result in suspension or termination of funding, until such time as the Public Agency is
in compliance.
3. Lobbying. The Public Agency understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government.
4. Federal False Claims Act. The Public Agency must promptly notify WSP of any credible evidence
that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either
1) submitted a false claim for Agreement funds under the False Claims Act; or 2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct involving Agreement funds.
5. Performance Measures. The Public Agency agrees to provide performance related data, as
outlined in the program announcement to be used to measure the results of the project.
6. Withholding Funds. The Public Agency understands and agrees that funds may be withheld
(including funds under future awards), or other related requirements may be imposed, if the required
information is not submitted on a timely basis.
7. Consultant Rates. Approval of this Agreement does not indicate approval of any consultant rate in
excess of $650 per day. A detailed justification must be submitted to and approved by WSP prior to
obligation or expenditure of such funds.
8. Environmental Laws and Regulations. The Public Agency agrees to comply with all federal, state,
and local environmental laws and regulations applicable to the development and implementation of
the activities to be funded under this Agreement.
9. Text Messaging While Driving. Pursuant to Executive Order 13513, "Federal Leadership on
Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), NIJ encourages
recipients and sub recipients of Agreement funds to adopt and enforce policies banning employees
from text messaging while driving any vehicle during the course of performing work funded by this
Agreement, and to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
10. SUBRECIPIENTS.
A. General. If the Public Agency is a subrecipient of federal awards as defined by 2 CFR Part
200 and this Agreement, the Public Agency shall:
(1) Maintain records that identify, in its accounts, all federal awards received and expended
and the federal programs under which they were received, by Catalog of Federal. Domestic
Assistance (CFDA) title and number, award number and year, name of the federal agency,
and name of the pass- through entity;
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(2) Maintain internal controls that provide reasonable assurance that the Public Agency is
managing federal awards in compliance with laws, regulations, and provisions of contracts or
grant agreements that could have a material effect on each of its federal programs;
(3) Prepare appropriate financial statements, including a schedule of expenditures of federal
awards;
(4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between
the Public Agency and its Subcontractors who are subrecipients;
(5) Comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management
and Budget (OMB) Circular or regulation; and
(6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans
with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age
Discrimination Act of 1975, and The Department of Justice Non - Discrimination Regulations,
28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to
www.oip.usdoi.4ov /ocr/ for additional information and access to the aforementioned Federal
laws and regulations.)
B. Overpayments. If it is determined by WSP, or during the course of a required audit, that the
Public Agency has been paid unallowable costs under this or any Program Agreement, WSP
may require the Public Agency to reimburse WSP in accordance with 2 CFR Part 200.
11. The indirect cost rate for the Federal award (Award No. 2016- RU- BX -K025) through which
this subaward is issued is 29.90 %.
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WASHINGTON STATE
PATROL
Annual Compliance Report
Disposition Reporting
March 1, 2016
Annual report of disposition reporting compliance of prosecuting attorneys, municipal,
district, and superior courts and originating agencies as required by RCW 10.98.100
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Introduction
This report is intended for prosecuting attorneys; superior, district, and municipal
courts; and originating law enforcement agencies.
Purpose
The annual disposition reporting compliance report can be used as a tool to evaluate
the effectiveness of procedures for compiling criminal history record information
(CHRI) from various sources. Contributing agencies will be able to assess their
disposition reporting efficiencies and identify where improvements may be necessary
to improve disposition reporting compliance.
Background
Established during the 1972 Legislative Session, the Identification and Criminal
History Section (Section) is the central repository for statewide CHRI. The CHRI is
based on arrest fingerprint card submissions from sheriffs' offices, police
departments, and adult correctional and juvenile detention facilities. The state of
Washington is a "single- source" contributor to the Federal Bureau of Investigation
(FBI) for all criminal and applicant fingerprint cards (except those submitted for
federal purposes). Final disposition reports, court orders of expungement, vacation,
or sealing, and deceased notices must be sent to the Section for forwarding to the
FBI. All records contained within the Section's files are based upon positive
fingerprint identification.
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CHRI is used for many purposes including criminal justice investigations, public and
private employment background checks, licensing background checks, proper
sentencing of convicted felons, and presentence and post- sentence evaluations.
Certified criminal justice agencies (CCJA) receive both conviction and nonconviction
CHRI. According to Washington State law, conviction records may be disseminated
without restriction. Per Revised Code of Washington (RCW)10.97.030(3), a
conviction record includes CHRI relating to an incident which has led to a conviction
or other disposition adverse to the subject. Although the Section continues to provide
Washington State conviction CHRI through the mail, a request for criminal history is
available on the internet using the Washington Access to Criminal History (WATCH)
application. WATCH allows citizens, private employers, and public agencies to
request, view, and print criminal history instantly. WATCH - Criminal Justice (WATCH -
CJ) is available online for certified criminal justice agencies. A fingerprint search is
the most thorough search, as it will identify individuals who have been arrested or
convicted and who may be using alias identifiers.
Disposition Reporting
State statute (RCW 10.98.090) requires that in the case of superior court or felony
disposition, the county clerk or prosecuting attorney promptly submit the completed
disposition information to the Section. In a county where the judicial information
system (JIS) or other secure method of electronic transfer of information has been
implemented between the court and the Section, the county clerk will provide the
disposition information electronically to the Section.
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In the case of a lower court disposition, the district or municipal court administrator
must either promptly submit the completed disposition form, or in a county where the
JIS or other secure method of electronic transfer of information has been
implemented between the court and the Section, electronically provide the disposition
information to the Section.
For any arrest charge that results in a case not being filed, the law enforcement
agency (LEA) or prosecutor that determines that no charges are to be filed shall
submit a completed disposition report form to the Section indicating "No
Charges Filed."
For all other dispositions, the originating law enforcement agency must submit
the completed disposition form to the Section.
When a disposition report form has been forwarded to a prosecutor or court in error,
or if the case receives a change of venue, the receiving agency must forward the
disposition form to the appropriate entity. If the offense charged at arrest is a felony,
but it is reduced to a gross misdemeanor and will be heard in a court of lower
jurisdiction, the prosecutor or superior court must forward the disposition report form
to the appropriate court of limited jurisdiction.
Between the years 1996 and 2002, the Process Control Number (PCN) project was
implemented statewide. The PCN is a tracking number generated at the time of
fingerprinting. The PCN is initially generated by a live scan fingerprinting system or
fingerprint card PCN packets provided by the Section. Each packet contains
fingerprint cards and a disposition sheet form all stamped with the same PCN.
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The PCN should be used for all reportable arrests, administrative bookings, and
commitments. The PCN is part of our state's ongoing effort to improve disposition
reporting to the Section. The PCN links disposition information in the court systems
to arrest data in the Section's Washington State Identification System (WASIS)
criminal history database. PCN guidelines were updated in 2013 and are included as
part of this report.
Dispositions entered by court staff into the court system are submitted electronically
to WASIS. Dispositions that are unable to update WASIS without human
intervention ( "lights out ") are routed to an incident queue where they are processed
by Section employees.
Following the arrest event, the fingerprints and related arrest data (including PCN)
are submitted to the Section and the disposition form (including PCN) is forwarded to
the appropriate court for entry into the Administrative Office of the Courts (AOC)
systems: Superior Court Information Management System (SCOMIS) and Judicial
Information System (JIS). After the court enters the PCN to the corresponding court
case and there is a case resolution, an electronic disposition transfer report (EDTR)
is sent to the Section. This electronic transfer of information expedites disposition
information and eliminates the need for court staff to mail a disposition report to the
Section, with the exception where no court action is taken (no charges filed, not filed,
etc.). When the Prosecuting Attorney's office declines to file charges, the Prosecuting
Attorney's office is responsible for submitting that information to the Section.
44
Page 15
Currently about 5% of electronically submitted dispositions update WASIS
without human intervention, referred to as "lights out ". Section staff is able to
process approximately 85% electronically in the Criminal History Incident
Processing Queue (CHIPS) with minimal manual intervention.
Washington State /NCIC Record of Arrest and Prosecution (RAP) Sheet
The RAPsheet is an accumulation of the retainable fingerprint cards and
dispositions received by the Section. This information received is from law
enforcement agencies and courts. The information includes: criminal arrest cards,
criminal justice applicants and contract employees, missing persons information,
personal identification, sex/kidnapping offender registrations, and Department of
Corrections incarcerations and supervisions.
A "conviction record" is a criminal history record relating to an incident which has led
to a conviction or other disposition adverse to the subject. A conviction RAPsheet is
disseminated without restriction based on RCW 10.97.050(1) and 43.43.830 -845.
"Nonconviction data" is a criminal history record relating to an incident which has not
led to a conviction or other disposition adverse to the subject, and for which
proceedings are no longer actively pending. A nonconviction RAPsheet is
disseminated to criminal justice agencies only based on RCW 10.97.050.
Statutory Requirements:
RCW 10.98.100 requires the Washington State Patrol:
45
Page 16
• Administer a compliance audit at least once annually for each prosecuting
attorney, district and municipal court, and originating agency to ensure that
all disposition reports have been received and added to the criminal history
record information.
• Furnish a list of outstanding disposition reports to the agencies.
The results of compliance audits shall be published annually and distributed
to legislative committees dealing with criminal justice issues, the office of
financial management, and criminal justice agencies and associations.
Report of Compliance:
This report summarizes and compares previously reported arrests with dispositions
received to determine the compliance rate with submitting dispositions as mandated
by state statute. The "Total Arrest Charges Reported" column includes those
fingerprint based arrest events submitted by each agency. The "Total Open
Charges" column indicates the number of arrest charges for which a final disposition
has not been reported. The "Percentage in Compliance" indicates the percentage of
arrest charges for each contributing agency which do have a final disposition on file.
The goal is 100% compliance.
The arrest charges included in this fifth annual compliance audit report were all
originated by the arresting agency or the prosecutor from arrest events that occurred
between January 1, 2014 and December 31, 2014. The report includes the
disposition data reported as of February 11, 2016. While these charges have had
more than a year to process through the courts, it is possible some charges are not
yet disposed.
46
Statutory Authority
RCW 10.97.050
RCW 10.98.090
RCW 10.98.100
RCW 43.43.540
RCW 43.43.700
RCW 43.43.735
RCW 43.43.740
RCW 43.43.760
RCW 43.43.770
RCW 43.43.815
RCW 43.43.830 -45
Page 17
47
2016 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2014 through 12/31/2014
Originating Agency Name
Total Arrest
Originating Charges Total Open Percent In
Agency ORI Reported Charges Compliance
GRAYS HARBOR COUNTY SHERIFF OFFICE
ABERDEEN POLICE DEPARTMENT
ELMA POLICE DEPARTMENT
HOQUIAM POLICE DEPARTMENT
GRAYS HARBOR COUNTY JUVENILE COURT
MCCLEARY POLICE DEPARTMENT
MONTESANO POLICE DEPARTMENT
COSMOPOLIS POLICE DEPARTMENT
OAKVILLE POLICE DEPARTMENT
OCEAN SHORES POLICE DEPARTMENT
WESTPORT POLICE DEPARTMENT
WA0140000
WA0140100
WA0140200
WA0140300
WA014035J
WA0140400
WA0140500
WA0140600
WA0140700
WA0140800
WA0140900
1465
1589
393
326
15
35
124
28
3
147
142
146
256
67
139
3
8
18
5
0
40
23
90.03%
83.89%
82.95%
57.36%
80.00%
77.14%
85.48%
82.14%
100.00%
72.79%
83.80%
ISLAND COUNTY
ISLAND COUNTY SHERIFFS OFFICE
OAK HARBOR POLICE DEPARTMENT
COUPEVILLE TOWN MARSHALS OFFICE
ISLAND COUNTY SUPERIOR COURT
LANGLEY POLICE DEPARTMENT
ISLAND COUNTY JUVENILE DETENTION
WA0150000
WA0150100
WA0150200
WA015025J
WA0150300
WA015035J
776
1002
19
23
16
103
186
401
7
8
7
78
76.03%
59.98%
63.16%
65.22%
56.25%
24.27%
JEFFERSON COUNTY
JEFFERSON COUNTY SHERIFF
PORTTOWNSEND POLICE DEPARTMENT
KING COUNTY
WA0160000 705 150
WA0160100 215 38
78.72%
82.33%
KING COUNTY SHERIFFS OFFICE
AUBURN POLICE DEPARTMENT
BELLEVUE POLICE DEPARTMENT
SOUTH CORRECTIONAL ENTITY
BOTHELL POLICE DEPARTMENT
ENUMCLAW POLICE DEPARTMENT
ISSAQUAH POLICE DEPARTMENT
KENT POLICE DEPARTMENT
KIRKLAND POLICE DEPARTMENT
MERCER ISLAND POLICE DEPARTMENT
NORMANDY PARK POLICE DEPARTMENT
NORTH BEND POLICE DEPARTMENT
REDMOND POLICE DEPARTMENT
RENTON POLICE DEPARTMENT
ALGONA POLICE DEPARTMENT
BLACK DIAMOND POLICE DEPARTMENT
CARNATION POLICE DEPARTMENT
WA0170000
WA0170100
WA0170200
WA017021C
WA0170300
WA0170400
WA0170600
WA0170700
WA0170800
WA0170900
WA0171000
WA0171100
WA0171200
WA0171300
WA0171400
WA0171500
WA0171600
Page 3
15
5781
2569
4325
1485
474
1039
8221
3273
238
164
328
1763
3754
133
104
27
7
632
283
133
306
158
329
749
983
115
23
79
496
266
23
36
3
53.33%
89.07%
88.98%
96.92%
79.39%
66.67%
68.33%
90.89%
69.97%
51.68%
85.98%
75.91%
71.87%
92.91%
82.71%
65.38%
88.89%
49
2016 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2014 through 12/31/2014
Originating Agency Name
Total Arrest
Originating Charges Total Open Percent In
Agency ORI Reported Charges Compliance
DES MOINES POLICE DEPARTMENT
DUVALL POLICE DEPARTMENT
MEDINA POLICE DEPARTMENT
PACIFIC POLICE DEPARTMENT
SNOQUALMIE POLICE DEPARTMENT
TUKWILA POLICE DEPARTMENT
UNIVERSITY OF WASHINGTON POLICE
CLYDE HILL POLICE DEPARTMENT
LAKE FOREST PARK POLICE DEPARTMENT
SKYKOMISH POLICE DEPARTMENT
HUNTS POINT POLICE DEPARTMENT
YARROW POINT POLICE DEPARTMENT
PORT OF SEATTLE POLICE DEPARTMENT
FEDERAL WAY POLICE DEPARTMENT
SEATAC POLICE DEPARTMENT
WOODINVILLE POLICE DEPARTMENT
BURIEN POLICE DEPARTMENT
NEWCASTLE POLICE DEPARTMENT
SHORELINE POLICE DEPARTMENT
EASTSIDE NARCOTICS TASK FORCE
MAPLE VALLEY POLICE DEPARTMENT
COVINGTON POLICE DEPARTMENT
KENMORE POLICE DEPARTMENT
SAMMAMISH POLICE DEPARTMENT
KING COUNTY SHERIFFS OFFICE
SEATTLE POLICE DEPARTMENT
SEATTLE POLICE DEPARTMENT
WA0171700
WA0171800
WA0172000
WA0172100
WA0172200
WA0172300
WA0172400
WA0172500
WA0172600
WA0172700
WA0173000
WA0173100
WA0173200
WA0173600
WA0173700
WA0174000
WA0174100
WA0174200
WA0174300
WA0174500
WA0174700
WA0174800
WA0174900
WA0175000
WAKCS0000
WASPD0000
WASPD0001
1185
176
46
332
423
2602
154
41
321
1
1
2
440
4345
1491
233
1860
54
1841
6
102
571
479
232
12974
19537
1
131
80
10
63
143
1212
55
12
75
0
1
1
120
718
139
64
353
12
346
0
17
178
128
102
1461
7053
0
KITSAP COUNTY
KITSAP COUNTY SHERIFF
BREMERTON POLICE DEPARTMENT
KITSAP COUNTY JUVENILE COURT
PORT ORCHARD POLICE DEPARTMENT
POULSBO POLICE DEPARTMENT
BAINBRIDGE ISLAND POLICE DEPARTMENT
WA0180000
WA0180100
WA018025J
WA0180400
WA0180500
WA0180700
4993
2395
266
1195
279
167
688
279
3
153
41
45
KITTITAS COUNTY
KITTITAS COUNTY SHERIFF OFFICE
ELLENSBURG POLICE DEPARTMENT
CLE ELUM POLICE DEPARTMENT
KITTITAS COUNTY JUVENILE COURT
ROSLYN PPOLICE DEPARTMENT
50
WA0190000
WA0190100
WA0190200
WA019025J
WA0190400
Page 4
846
992
150
52
2
133
85
27
17
0
88.95%
54.55%
78.26%
81.02%
66.19%
53.42%
64.29%
70.73%
76.64%
100.00%
0.00%
50.00%
72.73%
83.48%
90.68%
72.53%
81.02%
77.78%
81.21%
100.00%
83.33%
68.83%
73.28%
56.03%
88.74%
63.90%
100.00%
86.22%
88.35%
98.87%
87.20%
85.30%
73.05%
84.28%
91.43%
82.00%
67.31%
100.00%
WASHINGTON STATE
PATROL
Annual Compliance Report
Disposition Reporting
March 1, 2015
Annual report of disposition reporting compliance of prosecuting attorneys, municipal,
district, and superior courts and originating agencies as required by RCW 10.98.100
51
r
2015 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2013 through 12/31/2013
Originating Agency Name
Total Arrest
Originating Charges Total Open Percent In
Agency ORI Reported Charges Compliance
WARDEN POLICE DEPARTMENT
WA0131100 76 14 81.58%
GRAYS HARBOR COUNTY
GRAYS HARBOR COUNTY SHERIFF OFFICE WA0140000 1534 183 88.07%
ABERDEEN POLICE DEPARTMENT WA0140100 1493 286 80.84%
ELMA POLICE DEPARTMENT WA0140200 287 73 74.56%
HOQUIAM POLICE DEPARTMENT WA0140300 333 88 73.57%
GRAYS HARBOR COUNTY JUVENILE COURT WA014035J 18 1 94.44%
MCCLEARY POLICE DEPARTMENT WA0140400 61 20 67.21%
MONTESANO POLICE DEPARTMENT WA0140500 146 40 72.60%
COSMOPOLIS POLICE DEPARTMENT WA0140600 39 5 87.18%
OCEAN SHORES POLICE DEPARTMENT WA0140800 174 53 69.54%
WESTPORT POLICE DEPARTMENT WA0140900 86 11 87.21%
ISLAND COUNTY
ISLAND COUNTY SHERIFFS OFFICE WA0150000 710 173 75.63%
OAK HARBOR POLICE DEPARTMENT WA0150100 1355 580 57.20%
COUPEVILLE TOWN MARSHALS OFFICE WA0150200 27 12 55.56%
LANGLEY POLICE DEPARTMENT WA0150300 21 5 76.19%
ISLAND COUNTY JUVENILE DETENTION WA015035J 101 92 8.91%
JEFFERSON COUNTY
JEFFERSON COUNTY SHERIFF
PORTTOWNSEND POLICE DEPARTMENT
WA0160000 552 100 81.88%
WA0160100 127 16 87.40%
KING COUNTY
KING COUNTY SHERIFFS OFFICE WA0170000 8 1 87.50%
AUBURN POLICE DEPARTMENT WA0170100 5199 454 91.27%
BELLEVUE POLICE DEPARTMENT WA0170200 2404 1066 55.66%
SOUTH CORRECTIONAL ENTITY WA017021C 2115 1961 7.28%
BOTHELL POLICE DEPARTMENT WA0170300 1342 401 70.12%
ENUMCLAW POLICE DEPARTMENT WA0170400 366 229 37.43%
HOUGHTON POLICE DEPARTMENT WA0170500 1 0 100.00%
ISSAQUAH POLICE DEPARTMENT WA0170600 646 319 50.62%
KENT POLICE DEPARTMENT WA0170700 8299 901 89.14%
KIRKLAND POLICE DEPARTMENT WA0170800 3714 1178 68.28%
MERCER ISLAND POLICE DEPARTMENT WA0170900 169 103 39.05%
NORMANDY PARK POLICE DEPARTMENT WA0171000 172 83 51.74%
NORTH BEND POLICE DEPARTMENT WA0171100 128 42 67.19%
REDMOND POLICE DEPARTMENT WA0171200 1416 475 66.45%
RENTON POLICE DEPARTMENT WA0171300 3869 314 91.88%
ALGONA POLICE DEPARTMENT WA0171400 188 30 84.04%
BLACK DIAMOND POLICE DEPARTMENT WA0171500 85 43 49.41%
3
53
2015 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2013 through 12/31/2013
Originating Agency Name
Total Arrest
Originating Charges Total Open Percent In
Agency ORI Reported Charges Compliance
CARNATION POLICE DEPARTMENT WA0171600 49 24 51.02%
DES MOINES POLICE DEPARTMENT WA0171700 1074 117 89.11%
DUVALL POLICE DEPARTMENT WA0171800 211 103 51.18%
MEDINA POLICE DEPARTMENT WA0172000 53 19 64.15%
PACIFIC POLICE DEPARTMENT WA0172100 389 101 74.04%
SNOOUALMIE POLICE DEPARTMENT WA0172200 295 158 46.44%
TUKWILA POLICE DEPARTMENT WA0172300 2580 1367 47.02%
UNIVERSITY OF WASHINGTON POLICE WA0172400 142 59 58.45%
CLYDE HILL POLICE DEPARTMENT WA0172500 50 16 68.00%
LAKE FOREST PARK POLICE DEPARTMENT WA0172600 410 147 64.15%
SKYKOMISH POLICE DEPARTMENT WA0172700 1 1 0.00%
HUNTS POINT POLICE DEPARTMENT WA0173000 5 3 40.00%
PORT OF SEATTLE POLICE DEPARTMENT WA0173200 419 128 69.45%
FEDERAL WAY POLICE DEPARTMENT WA0173600 3943 862 78.14%
SEATAC POLICE DEPARTMENT WA0173700 1623 1041 35.86%
WOODINVILLE POLICE DEPARTMENT WA0174000 235 122 48.09%
BURIEN POLICE DEPARTMENT WA0174100 1933 357 81.53%
NEWCASTLE POLICE DEPARTMENT WA0174200 34 6 82.35%
SHORELINE POLICE DEPARTMENT WA0174300 1660 352 78.80%
EASTSIDE NARCOTICS TASK FORCE WA0174500 4 0 100.00%
MAPLE VALLEY POLICE DEPARTMENT WA0174700 99 19 80.81%
COVINGTON POLICE DEPARTMENT WA0174800 559 92 83.54%
PD KENMORE WA0174900 483 132 72.67%
SAMMAMISH POLICE DEPARTMENT WA0175000 214 94 56.07%
KING COUNTY SHERIFFS OFFICE WAKCS0000 11903 1440 87.90%
SEATTLE POLICE DEPARTMENT WASPD0000 21855 7957 6339%
KITSAP COUNTY
KITSAP COUNTY SHERIFF WA0180000 4490 616 86.28%
BREMERTON POLICE DEPARTMENT WA0180100 2739 336 87.73%
KITSAP COUNTY JUVENILE COURT WA018025J 395 14 96.46%
PORT ORCHARD POLICE DEPARTMENT WA0180400 1239 185 85.07%
POULSBO POLICE DEPARTMENT WA0180500 310 42 86.45%
BAINBRIDGE ISLAND POLICE DEPARTMENT WA0180700 170 49 71.18%
KITTITAS COUNTY
KITTITAS COUNTY SHERIFF OFFICE WA0190000 934 116 87.58%
ELLENSBURG POLICE DEPARTMENT WA0190100 970 80 91.75%
CLE ELUM POLICE DEPARTMENT WA0190200 190 29 84.74%
KITTITAS COUNTY JUVENILE COURT WA019025J 29 7 75.86%
ROSLYN POLICE DEPARTMENT WA0190400 23 0 100.00%
PD KITTITAS CARE OF ELLSO WA0190600 45 12 73.33%
4
54