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HomeMy WebLinkAboutREG 2017-02-06 COMPLETE AGENDA PACKET (Cancelled Due to Inclement Weather)Tukwila City Council Agenda ❖ REGULAR MEETING ❖ Allan Ekberg, Mayor Counci /members: ❖ Joe Duffie ❖ Verna Seal David Cline, City Administrator ❖ Kathy Hougardy ❖ De'Sean Quinn Dennis Robertson, Council President ❖ Kate Kruller ❖ Thomas McLeod Monday, February 6, 2017; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL • Ord #2523 • Res #1905 Department of Community Development: Jaclyn Adams, Administrative Support Technician Maxwell Baker, Assistant Planner Lindsay Brown, Assistant Planner Lauri Dunning, Code Enforcement Officer Lee Sipe, Building Inspector III Lori Solberg, Half -time Administrative Support Technician— Rental Housing Communications Division: Mia Navarro, Community Engagement Manager Finance Department: Sherry Wright, Senior Fiscal Coordinator Human Resources: Sara Valdez, Human Resources Analyst Parks & Recreation Department: Olena Perry, Volunteer & Event Specialist b. A presentation from FACETS regarding the fire station location study. Ken Riddle, Researcher, Principal Consultant, FACETS. 3. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT a. Approval of Minutes: 1/17/17 (Regular); 1/23/17 (Special) AGENDA b. Approval of Vouchers (continued...) REGULAR MEETING Monday, February 6, 2017 Page 2 4. CONSENT c. Authorize the list of providers and funding levels (outlined in agenda Pg.3 AGENDA documentation) to receive 2017 -2018 budgeted Human Services (cont.) funds in the amount of $50,000. [Reviewed and forwarded to Consent by the Community Development and Neighborhoods Committee on 1123117] d. 2017 -2018 Human Services contracts: Pg.17 [Reviewed and forwarded to Consent by the Community Development and Neighborhoods Committee on 1123117] 1. Authorize the Mayor to sign a contract with Catholic Community Pg.21 Services for the Emergency Assistance Program, in the amount of $22,700 per year for 2017 -2018. 2. Authorize the Mayor to sign a contract with Renton Area Youth Services Pg.27 (RAYS) for substance abuse /mental health services, in the amount of $31,330 per year for 2017 -2018. 3. Authorize the Mayor to sign a contract with Renton Area Youth Services Pg.33 (RAYS) for school -based counseling, in the amount of $55,092 per year for 2017 -2018. 4. Authorize the Mayor to sign a contract with the Refugee Women's Pg.39 Alliance for family support and case management, in the amount of $21,200 per year for 2017 -2018. 5. Authorize the Mayor to sign a contract with Multi- Service Center for the Pg.45 Emergency Assistance Program, in the amount of $45,000 per year for 2017 -2018. 6. Authorize the Mayor to sign a contract with the Institute for Family Pg.51 Development (PACT) for in -home mental health services, in the amount of $21,600 per year for 2017 -2018. 7. Authorize the Mayor to sign a contract with the Tukwila Pantry Food Pg.57 Bank, in the amount of $35,000 per year for 2017 -2018. e. Authorize the Mayor to sign an Interagency Agreement with King Pg.65 County for the waste reduction /recycling grant to receive funds in the amount of $76,944 to fund the Recycling Assistance Program. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 1124117] f. Authorize the Mayor to sign Amendment No. 2 to contract #15 -159 Pg.93 with KPG, Inc., for the 53rd Avenue South (So. 137th Street to So. 144th Street) Project in the amount of $79,858.20. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 1124117] g. Accept as complete the 2015 Central Business District (CBD) Sanitary Pg.109 Sewer Rehabilitation Project (contract #15 -178) with Michels Corporation; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $509,310.89). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 1124117] (continued...) REGULAR MEETING Monday, February 6, 2017 Page 2 4. CONSENT h. Accept as complete the Crystal Springs Emergency Surface Water Pg.117 AGENDA Repair Project (contract #16 -114) with Frank Coluccio Construction (cont.) Company; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $164,093.54). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 1124117 J i. A resolution to change the meeting location of the Public Safety Pg.125 Committee. [Forwarded to Consent by the Council President and the Public Safety Committee on 1117117] 5. UNFINISHED Authorize the Mayor to sign an Interlocal Agreement with multiple local Pg.131 BUSINESS jurisdictions for the Valley Narcotics Enforcement Team (VNET). Please refer to 1123117 C.O. W. packet. Q 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.133 d. City Attorney e. Intergovernmental S. MISCELLANEOUS 9. EXECUTIVE SESSION — Collective Bargaining — Pursuant to RCW 42.30.140(4)(a) — 90 minutes Q Please bring your Collective Bargaining notebooks. 10. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at www.tukwilawa.00v) HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. PUBLIC COMMENTS At each Council meeting, members of the public are given the opportunity to address the Council on items that are not included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. City of Tukwila Allan Ekberg, Mayor TO: Public Safety Committee and City Council FROM: Jay Wittwer, Fire Chief BY: Jay Wittwer, Fire Chief and Ken Riddle, FACETS Principal Consultant CC: Mayor Ekberg DATE: February 1, 2017 SUBJECT: FACETS introduction to Public Safety Committee and City Council regarding Fire station siting The correct placement of a fire station is an important decision for any fire department. Fire stations tend to be in place for decades and proper site selection that provides the most efficient location for this critical and expensive resource is essential. FACETS propose an approach to this work that incorporates deployment analysis technology coupled with the experience and perspective of a highly qualified group of fire service experts. FACETS will provide a product, no later than March 31, 2017, that will address fire station locations, recommended headquarters site and appropriate size for each fire station. Interviews will be conducted with stake holders that touch Fire Department personnel as well as key city employees, that will also include elected officials. 2 COUNCIL AGENDA SYNOPSIS Initials Meeliq 11de Pre tired by Alqyor's review Council review 02/06/17 EB ❑ Refolution 11tR Dale ❑ Ordinance A,119 Date ❑ Bid-11)vard 11tg Date ❑ Public I-Iearin,g M/9 Dale F-1 Other Mtg Date S110NSOR ❑Council ❑zWqyor ❑1-1R ❑D(..'],) ❑Vinance ❑1"ire ❑7)' ❑P&1� ❑Police ❑I)tY/' ❑Court SPONSOR'S The City Council awarded the Human Services Division an additional $50,000 to help meet existing human service needs in the community. The Human Services Advisory Board met and have developed recommendations for Council's review. iiy ❑ C.O.W. mtg. CDN Comm ❑ Finance Comm. r-1 Public Safety Comm. F-ITrans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 1/23/17 COMMY17EE Cl-lAm: HOUGARDY RECOMMENDATIONS: SP()N1;()R/Ai)w11N. Human Services, Mayor's Office CON, m", 'I'J" Unanimous Approval; Forward to Consent Agenda, February 6 COST IMPACT / FUND SOURCE Exi+'INI)I'J'URI? Rr,(�uIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $50,000 $50,000 $50,000 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 ITEM INFORMATION ITEM NO. 4.C. 3 SPONSOR: EVIE BOYKAN 02/06/17 Ac I.Nti) I'll,"NITFILF, Recommendations for additional $50,000 assigned to the Human Services budget ❑ Discussion IAItg Dale E Motion A,1/9 Dale 02106117 ❑ Refolution 11tR Dale ❑ Ordinance A,119 Date ❑ Bid-11)vard 11tg Date ❑ Public I-Iearin,g M/9 Dale F-1 Other Mtg Date S110NSOR ❑Council ❑zWqyor ❑1-1R ❑D(..'],) ❑Vinance ❑1"ire ❑7)' ❑P&1� ❑Police ❑I)tY/' ❑Court SPONSOR'S The City Council awarded the Human Services Division an additional $50,000 to help meet existing human service needs in the community. The Human Services Advisory Board met and have developed recommendations for Council's review. iiy ❑ C.O.W. mtg. CDN Comm ❑ Finance Comm. r-1 Public Safety Comm. F-ITrans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 1/23/17 COMMY17EE Cl-lAm: HOUGARDY RECOMMENDATIONS: SP()N1;()R/Ai)w11N. Human Services, Mayor's Office CON, m", 'I'J" Unanimous Approval; Forward to Consent Agenda, February 6 COST IMPACT / FUND SOURCE Exi+'INI)I'J'URI? Rr,(�uIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $50,000 $50,000 $50,000 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 MTG. DATE ATTACHMENTS 02/06/17 Informational Memorandum dated 01/05/17 Spreadsheet with agencies and totals Memorandum to Mayor/City Administrator Minutes from the CDN Committee meeting of 1/23/17 3 El City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods Committee FROM: Evie Boykan, Human Services Manager CC: Mayor Ekberg DATE: January 5, 2017 SUBJECT: Human Services Advisory Board Additional Recommendations ISSUE City Council awarded the Human Services division an additional $50,000 for the 2017/2018 budget cycle. The Human Services Advisory Board met several times to make recommendations on awarding increases for previously recommended agencies in addition to proposing contracts to new agencies. BACKGROUND The Human Services Advisory Board met three times from November 2016 through January 2017 to consider allocations. Their deliberations included results of interviews with agencies, review of their applications and staff recommendations. ANALYSIS Some of the recommendations reflect emphasis on employment opportunities. The new agencies include Kona Kai's H.E.A.T. program, ANEW, Apprenticeship and Non-traditional Employment for Women, and Puget Sound Training Center. Also supported was more financial support for basic needs (Catholic Community Services, REACH day center, Meals on Wheels, Volunteer Transportation, Sound Mental Health Path services, additional education from the King County Bar Association and services for refugees and immigrants (Literacy Source and Somali Youth and Family Club). FINANCIAL IMPACT Meetings with the agencies that received recommendations for additional support will be delayed until City Council reviews the entire set of recommendations for the additional $50,000. RECOMMENDATION The Committee is being asked to approve the attached list of service providers and dollar amounts recommended by the Human Service Advisory Board and forward this item to the February 6, 2017 Consent Agenda. ATTACHMENTS Spreadsheet of Human Services Advisory Board Recommendations Memorandum to Mayor and City Administrator 5 A 1 ANEW 2 Catholic Comm Service-Emer Assistance 3 Kona Kai 4 KC Bar Foundation-Pro Bono 5 Literacy Source 6 PSOIC-Employment & Training 7 Renton Ecumenical-Hope Shelter 8 Somali Youth & Family Club-Case management 9 Sound Generations-Meals on Wheels 10 Sound Generations-Volunteer Transp. 11 Sound Mental Health (SMH)-PATH Total recommended Total budget Contingency Amount 10,000 5,700 10,000 1,000 10,500 2,000 1,805 3,000 920 812 2,000 47,737 50,000 2,263 Total 10,000 22,700 10,000 3,500 10,500 5,000 2,900 10,000 7,999 2,860 100,4591 Rl DATE: JANUARY 13, 2016 ]rO; MAYOR EKBEBS' DAVID CLINE, CITY ADMINISTRATOR CC: DEREK SPECK, ECONOMIC DEVBL0PMEN7ADMINI8TxAT0n FROM: DYIDBAYDAN, HUMAN SERVICES MANAGER RE: HUMAN SERVICES NON-PROFIT FUNDING RECOMMENDATIONS 2Vl7/2*18 I6cIukvv8u |lnmoo Services Advisory Board completed their recommendations for 2O17/201O non- profit funding. [)ocA6visoryBourdozcm6ma6orcuvidcruogcnFeuper6scinoocialsczviccs,uv/areocssuE community needs and desire to fund oroviccn that support cnnuozvuiry bou]t6 and stability. In addition to many hours of dedicated reading and evaluation on their own, the board met with Human Services staff for a /ocu| of four scoainun and 12 hours. Z}o6og that time, 60 proposals totaling $561,195 were considered. Three uou/oou al pro��non vcrc recommended for funding with $10,000 through the multi-jurisdictional p�� O l process funding. In uD` {vzcy two program proposals were zccocococoJcJ for some level of funding. Five of these were new programs (not 6006cd by the City previously.) Year-to-date, our requests for hnrnuo services assistance show, that more residents are coot 6nzJuooJ` paying commonly 50% or more of their income to maintain their housing. The number of homeless families continues to iuczcusc and the uoroboz of affordable units of housing is decreasing as market trends point to increased rents that for units close to the IA'g6tRail. (Boulevard xrSouth Stu6no in c6 oA$1420 per month for u two 6cdrno"6. The Board zevicvvc6 existing regional serving pzoXcocou that continue to need funds from local ouuniciyuGties. Z6cnc proQzuoua, "/6ilc not customizing services to Tukwila residents, provide uo integral part oF the regional 6ncuuopcoviociofcununcxuzr.InkwJo'sr,coouroco6cdfvudiugounkcsupnulvunouuDportoE what agencies need in order to keep programs afloat and continue serving our residents. Ear6 pzog/uzo was reviewed for content, completion, accessibility, fiscal soundness, c^ocot and past pcz6000uucc. Staff provided input. Staff and BnuzJ ooero6c/s will be available for Committee and Council discussions on these recommendations. We are happy to answer any questions regarding our process and the attached recommendations. NEW PROGRAMS RECOMMENDED FOR FUNDING. Communities im Schools — Liaisons —$3,000 This program, operating iu Renton for many years, provides site coordinators tn individual schools toassist students who are at risk of school failure. Site coordinators provide services to address non-academic issues which negatively impact student �or 6 omxucc � � MEMORANDUM Puget Sound Training Ccutez— Employment and Training Services —$5,000 This program offers u comprehensive set of employment services to low income individuals, including refugees and immigrants. The set-vices included customized skills training, one on one case management, career coaching, )ob placement assistance and workshops to improve life skills and job readiness. Somali Youth and Family Club —Case Management —*10,O0O This organization supports refugees and immigrants with services and connections to help support family stability. They Provide family engagement support, rent assistance and case management, Civic engagement and advocacy. Kona Kai -$1U,U00 Kona Kai provides life skills and job training to unemployed young adults for careers 6o the hospitality and 6`od service industry. 8ruJcoto that enter their IIoopiuBc7, Education and Training program OB.lI./\.1D also receive 2O college credits and an accredited certification once conop)etod. ANEW -$10,000 Apprenticeship and Non traditional Bmployment for Women offers training, support services, employment pzcpazx600 for women and men. Their services ioc|o6cs 8zc7`cuJcv Rotation Program and the Cxzccz Connection program which offers wrap around eniployrnent services for men and women, focusing on women, 6no6gjuut populations and people n[color. CONTINUING PROGRAMS. South King Council of Human Services Capacity B -$5,00O The poq,osco[ this program ioto help non-profits (Eke the Tukwila Pantry) develop their capacity, connect funders to non-profits, and leverage technical assistance. This includes the areas of helping agencies with grants and applications, advising on evaluations, outcornes, transitions and board development, uo well xs research, data and strategic y|uooing. The agency has been successful uc increasing the visibility ofSouth King County non-profits with the philanthropic community. They are also u convener for the south end cities and non-profits working on equity uoJso6ol|uoticcissocn. INFORMATION AND REFERRAL Childcare Resources -sS,0OO The agency provides information and referral tohelp families find appropriate child care. I6evalso provide training and technical o*aipcuocc for childcare pzo,iJczp and community education regarding child care issues. Crisis Clinic —2-1-1-$1,5O0 2-1-1 Community Information line npc6a6am provide information and referral services to all King County Crisis Clinic —24-hour Crisis Line -s2,62 The [cisis Line's ccaioc6xod nop ccriscJvolunteers provide cuczgcucy telen6 mnc intervention for residents in crisis or emotional distress. As needed, callers can obtain direct linkage to emergency mental health services. Crisis Clinic — Teen Link '*1,500 Teen Link offers an anonymous help line answered by supervised, teen volunteers, evenings from 6-1Opm, providing o confidential, safe place for youth to seek comfort and support. Trained staff and youth volunteers also offer Youth Suicide Prevention education in schools and youth serving organizations throughout King County. POSITIVE & HEALTHY FAMLY RELATIONSHIPS &ll,"MO8ANDU&Y Institute for Family Development — PACT program -$21,6Jm PACT(Parents and Children Together) provides in-home counseling, skill buildingand support to high-risk, low-income /aruUiro not engaged in the CPS nyarou. PACIt6umpists teach parents and children awide range of effective skills and helps family's access on-going informal and formal supports /resources to maintain and continue improvements in family functioning and child well-being. King County Sexual Assault Center — Comprehensive Sexual Assault Services - $8,300 The agency provides integrated services for sexual assault victims and their families, combined with coounonity and prevention education. Lutheran Community Services - Angle Resource Center '$6,OOU The Dcsoozcc Center Provides classes, information and rc6czza, access to zoro/ul 6culd6 services for refugees and immigrants. Renton Area Youth Services — School Based Youth -$5S,U92 Funding supports the presence nfDAY's school based mental health uco6cus in all 6vcTukwilaSc600ls. I6czupism work with students and their family members to address ocuotiouu| and behavioral issues. Services iocludoinJivi6nn]uudf^nilvcononc6o&,nocjo]skilaGroups6ocluGiogoLu600G/eskills@Tooy. Renton Area Youth Services — School Based Substance Abuse -$32,330 This program 6zodu u full-time substance abuse counselor ut Foster High School. District staff makes direct zc6czruls for intakes and unncusooenm as well as Substance Abuse Counseling and mental 6cal66 ronooc6og. Sound Mental Health — Path Program - $16,000 ThoPuthPcogruoupzovi6csin'pcznnuoutzcuchun6cngagnco*otto6oruc}css,00cotuUv8Oindivi6ou]s. The Path staff were extremely helpful during the motel siege in 2013. They receive referrals from police, T{uruun Services, and other ono'prnfitx. YWCA Children's DV Services — Children's Domestic Violence Program - $4,326 This program offers o1O' week education and skill based curriculum for children uLycs3-lQ and their uoo- 6 delivered f^o�6 t6 6 6 6 6 6 left 6 6 o ovr,o cazc�mc,n� ooz�/c�s uzc co families oo oz ono�s after c abuser on c c ozucuu caregiver and children have achieved housing safety. SUPPORT FOR SELF SUFFICIENCY Global m Local —$7,0O Global ooI,00J, originally 6u`6rd br Swedish Medical Center and the Kiog County Public Health Department has been providing services for several ycxza /o low-income populu600n to improve health access, health status and grow leadership within a range of underserved and underrepresented communities. Community Health Pz000ntrzs engage with residents and introduce strategies pzocuodugy, education, nutrition and healthy living. King County Bar Foundation — Housing justice /Neighborhood Legal Clinics - $3,500 Free legal assistance ia provided to low-income tenants facing eviction. Neighborhood legal clinics make legal information and referrals available cn low-income residents. Refugee Wonueu'eADiuocc —FucoilvSoppomLCuee Management and Emergency Assistance -$21,2O0 |lcWupzovi6cn case ouxuugcoucntservices to immigrant and refugee clients to 6cln d6000 access social services and meet basic needs. T6cpc services include advocacy for services, barrier removal, housing assistance, zcfe/zuln to 6cold6` employment and social xczvcoo, and assistance with system navigation. Funds for emergency assistance urccoodc ovuJu6]c to eligible client,, to meet their basic needs. Sound Generations — Meals on Wheels '$7,999 MEMORANDUM Meals ou\\8`ccls deliver frozen and liquid nutritional Supplements to6ocou600uJscoiorsiuKiopCouuty. The program's consistent contact also helps decrease social isolation, helping identify needs as they make themselves known. Clients are primarily over 60 years nf age ur older and homebound due *o illness oo disability. . Sound Generations — Volunteer Transportation -$2,86O 1 'ru3, medically and financially vulnerable seniors are served with volunteer transportation to medical appointments. 9 zo6 uocoo�oncnt include c6 cu t intake ao 6 unncnno�n t , scheduling and dispatch, vol zutccz recruitment, supeivision and support, infort-nation assistance and advocacy and outreach. SAFETY NET FOR URGENT AND BASIC NEEDS Auburn Youth Resources — Outreach Program $2,S00 The Auburn Youth Resources Outreach Prograin provides mobile outreach alongTukwila International Boulevard corridor with the aim of building rapport and establishing relationships with homeless young people. ()otzeuc6 staff distributes 6uoJ and cozczgcucy pucks, provide cuac couougcozeot and cc6erzul services and 6clo connect youth to 6onoiuR and life skills support. I6cic goal is to transition young people off ofthe streets and into ou6c and nccuzc housing. Catholic Community Services — emergency financial assistance -*22,70O I6r program provides financial xooistxucc to low income families, oruiozo and adults that arc experiencing financial crisis that impacts their housing stability. City funds are used for food and gas vouchers, bus tickets, utility and rental assistance. Children's Therapy Center -$6,75O Funding helps cover the cost of doctor prescribed and developmentally necessary pediatric, occupational, physical, speech language and feeding therapy services; pucuo//cazc / crtcxioiog,vpc6ulodncu6ou, playgroups, custom ozUzo6cu and other support services including interpreters and ccuunlutorw. DAV0N Community Advocacy & Crisis Line program - $4,000 One on one advocacy, peer support groul.-)s and youth prevention programs are offered to individuals and families impacted 6y domestic violence. DAWN Continuum f{onsiogSczviucm - $7,000 The agency provides a comprehensive continuum of emergency and transitional housing that takes domestic violence survivors from crisis homelessness to permanent housing. Emergency Feeding Program -$2,000 A variety of nutritionally balanced meal packages are available through a network of 136 distribution sites. These are available for individuals/ families experiencing iioo`cGiutc6uuge,. This io not n duplication oEfood 6uuk services as the Flcnczgcocy �coc6ngPzogTuou bags are only available on u one 6o`c 6wain. BBPnms oxtzcnoely helpful providing snack pucks during the motel sic8c. Health Point Dental Care - s4,550 This program provides affordable dental services to populations needing access to dental care. Health Point Medical Care -$5,O00 Iloul16 Point offers family practice, obstetric, pediatric oucdicul services with supportive behavioral health and case management programs to King County residents in need of care. Services are tailored to low income, uninsured, minority and homeless families and individuals iu KiogCoonty. Hospitality House -$5,000 Hospitality FIoosrProvides u6cbcr, food, case management and program services to homeless, single women iu South King County. Multi-Service Contcz — IBmucrgcnoy Assistance -$45,000 MEMORANDUM MSC provides another gateway toaccessing emergency assistance. This is one oftwo agencies ozcommcndcJ for those experiencing financial crisis. Given the dunuoud for this support and the capacity issues with each agency, multiple agency funding is JocnucJ 6e>n6J for client accessibility. (8co Catholic Community Services). Center -$4,000 The f'ao6ly S6cbez Program provides temporary shelter and case management for 6000cicns [^ozKics. The transitional housing program provides service enriched housing for farnilies, women and men in recovery from np6ocm`ccabuse. Renton Ecumenical Association of Churches — Hope Shelter -$2,900 With increasing visibility of family homelessness, the Board chose to recommend the Llope Shelter, xdxr shelter, underneath Renton City f1uU. The day shelter provides daily meals, resources and case management to homeless parents and their children. South ]King County Public Health Mobile Medical Van -$2,O00 The Mobile Medical van has been visiting the Tukwila Community once a month at the Church by the Side of the Road. Adding dental services to their capacity will increase dental resources for uninsured homeless individuals and will maximize their outreach capacity to uninsured individuals who are not receiving medical care. They served 38Iuknilo individuals io2013. Tukwila Pantry -$36,0OO The pantry provides basic food services for low-income individuals and families. Way Back Inn Transitional Housing -$9,000 Flooucicss children and families are provided with transitional housing. T6zouTukwilu housing units are leased |n the Way Back Inn to support u6onily'x return to self- sufficiency. YWCA Domestic Violence Advocate -$S,000 Cornprehensives advocacy based courischng; safety planning and education are available to domestic violence survivors and their children. 14 City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes January 23, 2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Verna Seal, Kate Kruller Staff: David Cline, Derek Speck, Rachel Bianchi, Evie Boykan, Stacy Hansen, Jack Pace, Laurel Humphrey Guests: Donal Botkin, Ezra Eickmeyer CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. 2017 -2018 Human Services Contracts Staff is seeking Council approval of seven two -year human services contracts for a variety of social services. Funding for these was already approved by the City Council through the 2017- 2018 Biennial Budget as part of the Human Services Departmental proposal. Agreements include: • Catholic Community Services Emergency Assistance ($45,400) • Renton Area Youth Services - Substance Abuse /Mental Health ($62,660) • Renton Area Youth Services - RAYS school based counseling ($110,184) • Refugee Women's Alliance - Family support & case management ($42,400) • Multi - Service Center - Emergency assistance program ($42,400) • Institute for Family Development - PACCT ($43,200) • Tukwila Pantry - Food bank ($70,000) UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. B. Human Services Advisory Board Recommendations for Additional Funding During the 2017 -2018 Budget Process the City Council allocated the Human Services Division an additional $50,000. The Human Services Advisory Board recommends the following, which includes both new and additions to existing agreements: • ANEW (Apprenticeship and Nontraditional Employment for Women) ($10,000) • Catholic Community Services Emergency Assistance ($5,700) • Kona Kai ($10,000) • KC Bar Foundation ($1,000) • Literacy Source ($10,500) • PSOIC Employment &Training ($2,000) 15 Community Development & Neighborhoods Minutes .......................................................... ............................... January 23, 2017 • Renton Ecumenical - Hope Shelter ($1,805) • Somali Youth & Family Club ($3,000) • Sound Generations Meals on Wheels ($920) • Sound Generations Volunteer Transportation (812) • Sound Mental Health (PATH) (2,000) UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. C. Proposed Changes to Marijuana Retail Regulations The City has received two unrelated requests to modify regulations to expand opportunities for retail marijuana locations in the City. 1) Mr. Donal Botkin has asked the City to reduce the buffer between marijuana businesses and parks to 100 feet (from the current 1000 feet) which is now allowed by state law. Briscoe Parkin Kent limits potential locations within the TVS and HI Zones even though the river provides a significant barrier. Staff supports this request. 2) Mr. Ezra Eickmeyer has asked the city to either allow marijuana retail in additional zones or to create a zoning overlay that would allow stores and could be applied to specific properties in the city. Staff does not support this change at this time due to existing work plan priorities. Committee members discussed the proposals and asked clarifying questions. Staff pointed out that House Bill 1099 is currently in play and proposes to penalize cities that restrict marijuana stores through forfeiture of liquor revenues. Councilmember Kruller requested that the item be forwarded to the Committee of the Whole with no recommendation due to the nature of the proposals, and the Committee agreed. She also requested information on the City of Kent's position on the buffer reduction proposal. NO RECOMMENDATION. FORWARD TO FEBRUARY 13, 2017 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Staff distributed copies of a preliminary work plan forthe Committee and Councilmembers and staff reviewed the items planned for the year ahead. While items are not listed in order of priority, Councilmember Kruller requested that the item relating to source of income discrimination be moved to number 1. Adjourned 6.31 p.m. w Committee Chair Approval Minutes by LH Attached: Preliminary 2017 Community Development & Neighborhood Committee work plan os reviewed on 1/23/17 16 COUNCIL AGENDA S ---- ------ --- - - -- -- ---Initials Meeliq Dale Pe pared by Mayors rev " 2,v Council review 02/06/17 SH ❑ 1Ze.folulion Ali ,g Date ❑ Ordinance Aft Date E] Bid.,dward Al g Dale ❑ Public Hearing A 1tg Dale ❑ Other Altg Dale SPONSOR ❑Council ZMayor ❑1/R ❑DCD ❑F'inance ❑.Fin, [:]' I -S Fj P&1R [:] Police ❑J11V ❑Court SI)0NSOR'S Contracts over $40,000.00 need Council authorization for the Mayor's signature. Seeking that authorization for the seven (7) attached Human Services Contracts for the 2017-2018 funding cycle. Each of these seven (7) contracts are over $40,000.00 for the life of the contract (both years combined). These contracts were included in the Mayor's/Human Services budget (previously approved) under professional services for 2017-18. I ; v I I : \X71 :11) liy D C.O.W. Mtg. Z CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Con-im. ❑ Planning Comm. DATE: 1-23-17 COMM11-fEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR /ADMIN. Human Services, Mayor's Office C0NIm""Y"I", Unanimous Approval; Forward to Consent Agenda, February 6 COST IMPACT / FUND SOURCE Exi)r,NDI'FURF. Rl?(-)UIRI-,A) AMOUNT BUDGETED APPROPRIATION REQUIRED $463,844 $463,844 $463,844 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 ITEM NO. 4.D. 17 S'FAFFSPONS()R: STAGY HANSEN 02/06/17 Human Services Contracts over $40,000.00 ❑ Discussion Al/ ,g Dale Z Motion Al/ ,g Dale 02106117 ❑ 1Ze.folulion Ali ,g Date ❑ Ordinance Aft Date E] Bid.,dward Al g Dale ❑ Public Hearing A 1tg Dale ❑ Other Altg Dale SPONSOR ❑Council ZMayor ❑1/R ❑DCD ❑F'inance ❑.Fin, [:]' I -S Fj P&1R [:] Police ❑J11V ❑Court SI)0NSOR'S Contracts over $40,000.00 need Council authorization for the Mayor's signature. Seeking that authorization for the seven (7) attached Human Services Contracts for the 2017-2018 funding cycle. Each of these seven (7) contracts are over $40,000.00 for the life of the contract (both years combined). These contracts were included in the Mayor's/Human Services budget (previously approved) under professional services for 2017-18. I ; v I I : \X71 :11) liy D C.O.W. Mtg. Z CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Con-im. ❑ Planning Comm. DATE: 1-23-17 COMM11-fEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR /ADMIN. Human Services, Mayor's Office C0NIm""Y"I", Unanimous Approval; Forward to Consent Agenda, February 6 COST IMPACT / FUND SOURCE Exi)r,NDI'FURF. Rl?(-)UIRI-,A) AMOUNT BUDGETED APPROPRIATION REQUIRED $463,844 $463,844 $463,844 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 MTG. DATE ATTACHMENTS Informational Memorandum dated 1/17/17 02/06/17 Human Services Contracts covering 2017-2018 *Exhibits A and B for the ReWA and Catholic Community Svs. contracts were updated after the CDN Committee and are in strike-thru underlined format in the packet* Minutes from the CDN Committee meeting of 1/23/17 17 W. -City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods Committee FROM: Evie Boykan, Human Service Manager BY: Stacy, Hansen, Human Services Coordinator CC: Mayor Ekberg DATE: January 17, 2017 SUBJECT: Human Services Contracts over $40,000 ISSUE All contracts over $40,000 need Council authorization for Mayor's signature. These programs, carefully reviewed and recommended by the Human Services Advisory Board are: Catholic Community Services Emergency Assistance Program, Renton Area Youth and Family Services Substance Abuse, Renton Area Youth Services School Based Counseling, Refugee Women's Alliance, Multi-Service Center Financial Assistance, Institute for Family Development (PACT) and Tukwila Pantry. DISCUSSION These contracts are executed in conjunction with our biennial budget for a two-year period, and the funding has been approved as part of the larger Human Services budget for 2017-2018. The name and the amount of the contracts are as follows: (Dollar amounts in parenthesis are for the two-year duration of the contract. Total amount for all seven contracts, for both years = $463,844). *Catholic Community Services — Emergency Assistance Program - $22,700 for 2017 and 2018 ($45,400) — one-time financial assistance for rent/utility (paid to provider). *$5,700 increase from the $50k additional award to the HS budget. Renton Area Youth Services — Substance Abuse/Mental Health - $31,330 for 2017 and 2018 ($62,660) — school-based substance abuse services. Renton Area Youth Services — RAYS school Based Counseling - $55,092 for 2017 and 2018 ($110,184) — school based mental health services. Refugee Women's Alliance - Family Support & Case management - $21,200 for 2017 and 2018 ($42,400) — case management, financial assistance support. Multi-Service Center — Emergency Assistance Program - $45,000 for 2017 and 2018 ($90,000) — one-time financial assistance for rent/utility (paid to provider). Institute for Family Development — PACT - $21,600 for 2017 and 2018 ($43,200) — intensive, in-home mental health services for families at risk. Tukwila Pantry — Food Bank - $35,000 for 2017 and 2018 ($70,000) — food supplementation. RECOMMENDATION The Committee is being asked to review these budgeted contracts and forward this item to the February 6, 2017 Regular Meeting Consent Agenda. ATTACHMENTS Seven contracts as listed above ip% 20 City of Tukwila Contract Number: E-1111,141 �i '0 0! , '01 0 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Catholic Community Services, hereinafter referred to as "the Contractor," whose principal office is located at 100 23`d Ave. S., Seattle, WA 98144. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $22,700.00 for 2017 and $22,700.00 for 2018. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Pagel of 21 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $ 1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 1-2013 22 Page 2 of 6 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keepint! and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 6 23 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this _ day of , 20_. CITY OF TUKWILA CONTRACTOR Mayor, Allan Ekberg ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty FAVV��* 01-tikyj Office of the City Attorney CA Revised 1-2013 24 0 Printed Name and Title: Address: Page 4 of 6 EXHIBIT 2017-2018 Catholic Community Sczviots— Emergency Assistance Program Scope of Services to be Provided by Agency. The Agency shall furnish io residents n[ the City v^ 'uuvvu4uuueruze City's Human Services program, emergency financial assistance iolow-income residents to assist with meeting basic needs including shelter, utilities, etc. 1st Quarter • Serve unduplicated Tukwila households • Provide 5 vouchers for financial aid 2nd Quarter • Serve 5 unduplicated Tukwila households • Provide 5 vouchers for financial aid • Include Tukwila specific narrative 3rd Quarter Serve 5 unduplicated Tukwila residents Provide 5 voucher for financial aid 4th Quarter • Serve unduplicated Tukwila rrsideuta • Provide 4 vouchers for financial aid • Include Tukwila specific narrative • Submit demographics • Submit outcomes results Funds will ie used Wpay for 4500) Tukwila specific appointments relating Vu shelter and utility needs mpLo unduplicated, one- time The City Of Tukwila will use a variety m[mrasureo as indicators of satisfactory contract performance. The Agency will be expected to meet a1 least 9096Of the performance goals as defined above. If the Agency does not nucot the 9096 of performance goals, payment for services rcudcncd under the agreement will be reduced by the number of percentage points below the 90% level. At u 90% success rate, the Agency will be rcio/hocucd at 10096. Any exceptions must be negotiated with the City. Exceptions may bc made iu cases where circumstances beyond the Agency's control impact their ability io meet their service unit goals and the Agency has xh0vvu reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised 1-2O13 Page 5nf6 OPERATING BUDGET FOR 2017-2018 PLANNED QUARTERLY EXPENDITURES Quarterly 3 6 9 12 Total Expenditures Billed on a quarterly basis. $ jl,--3-,50.00 9-500,00 for administrative costs, divided evenly and billed each quarter aid to rent/utility providers billed on a quarterly basis $22,700.00 Total annual contract amount. CA Revised 1-2013 26 Page 6 of 6 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 MUM"11- 5XII"GUM This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family Services, hereinafter referred to as "the Contractor," whose principal office is located at PO Box 1510, Renton, WA 98057. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $31,330.00 in 2017 and $31,330.00 in 2018. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Page] of 27 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 2012 W. Page 2 of 6 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. CA Revised 2012 Page 3 of 6 29 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this _ day of , 20_. CITY OF TUKWILA Mayor, Allan Ekberg ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty ENRON$ MVIX.My 00 IM t"405 Office of the City Attorney CA Revised 2012 30 U-N, Printed Name and Title: Address: Page 4 of 6 EXHIBIT A 2017-2018 Renton Area Youth and Family Services — Substance Abuse/Mental Health Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, substance abuse and mental health services to 28 high school students in the Tukwila school district. 1st Quarter ■ Serve 8 unduplicated Tukwila residents ■ Provide 105 hours of youth treatment, case management, assessment, and groups ■ Report number of non-Medicaid residents/hours ■ Include Tukwila specific narrative 2nd Quarter ■ Serve 7 unduplicated Tukwila residents ■ Provide 135 hours of youth treatment, case management, assessment and groups ■ Report number of non-Medicaid residents/hours ■ Include Tukwila specific narrative 3rd Quarter ■ Serve 6 unduplicated Tukwila residents ■ Provide 77 hours of youth treatment, case management, assessment and groups ■ Report number of non-Medicaid residents/hours ■ Include Tukwila specific narrative 4th Quarter ■ Serve 7 unduplicated Tukwila residents ■ Provide 75 hours of youth treatment, case management, assessment, and groups ■ Report number of non-Medicaid residents/hours ■ Include Tukwila specific narrative ■ Submit demographics ■ Submit outcome Funds will be used to pay for personnel. The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised 2012 Page 5 of 6 31 S OPERATING BUDGET FOR 2017 -2018 Month 3 6 9 12 Total Expenditures $31,330.00 Monthly request: January thru November $2,610.83 per month December request: $2,610.87 CA Revised 2012 Page 6 of 6 32 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family Services, hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 1510, Renton, WA 98057. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $55,092.00 for 2017 and $55,092.00 for 2018. 3. Contractor Budeet. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Page I of 6 33 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 1-2013 34 Page 2 of 6 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 6 35 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southeenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this _ day of 20 CITY OF TUKWILA CONTRACTOR Mayor, Allan Ekberg ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty Office of the City Attorney CA Revised 1-2013 36 13 Printed Name and Title: Address: Page 4 of 6 EXHIBIT A20\7-20l8 Renton Area Youth and Family Services — Mental Health Counseling Scope of Services to be Provided by Aggpcy. The Agency shall furnish to residents 0fthe City of Tukwila, under the City's Human Services program, school-based mental health services in all Tukwila schools. will work with students and their family members tO address a variety Ofemotional and behavioral issues. 1st Quarter • Serve 41 unduplicated Tukwila resident • Provide 675 hours ofcounseling/case • Report number of non-Medicaid clients/hours • Include Tukwila specific narrative 2nd Quarter • Serve 25 unduplicated Tukwila residents • Provide 600 hours ofcounseling/case • Report number of non-Medicaid clients/hours • Include Tukwila specific narrative 3rd Quarter • Serve l4 unduplicated Tukwila residents • Provide 33O hours nfcounseling/case • Report number ofnon-Medicaid • Include Tukwila specific narrative 4th Quarter • Serve 30 unduplicated Tukwila residents • Provide 395 hours of counseling/case a • Report number of non-Medicaid residents/hours • Include Tukwila specific narrative • Submit demographics • Submit outcomes The [bv Of Tukwila will use u variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 9O% of the performance goals (outpute)as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced hy the number of percentage points below the 9OY6level. Atu0OY6 success rate, the Agency will he reimbursed a1 10096. Any exceptions must he negotiated with the City. Exceptions may ho made in cases where circumstances beyond the Agency's uoo1o/l impact their ability to meet their service unit goals and the Agency has abovmz n:aaooab}a effort to ovemzuuzo those circumstances. Exceptions are made at the discretion of the City's Huzouo Services Manager. Funds will be used to pay for operating costs. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and mboU provide services under this Agreement only to eligible CA Revised 1-2013 Page 5 of 6 C OPERATING BUDGET FOR 2017 -2018 PLANNED MONTHLY EXPENDITURES Quarterly 1,2,3,4,5,6,7,8,9,10,11,12 Total Expenditures: $55,092.00 To be billed at $4,591.00 per month not to exceed $55,092.00 annually. CA Revised 1 -2013 : Page 6 of 6 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Refugee Women's Alliance, hereinafter referred to as "the Contractor," whose principal office is located at 4008 Martin Luther King Jr. Way S., Seattle, WA 98108. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $21,200.00 for 2017 or $21,200.00 for 2018. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Page I of 6 fit, 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 1-2013 ELI Page 2 of 6 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 6 41 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this _ day of 20 CITY OF TUKWILA Mayor, Allan Ekberg ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty Office of the City Attorney CA Revised 1-2013 42 CONTRACTOR IN Printed Name and Title: Address: Page 4 of 6 EXHIBIT A 2017-2018 ReWA — Case Management and Financial Assistance Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, case management support services and emergency financial assistance to prevent utility shut-off and eviction. 1st Quarter ■ Serve 10 Tukwila residents Provide 75 hours of case management Include Tukwila specific narrative 2nd Quarter ■ Serve 10 Tukwila residents ■ Provide 75 hours of case management ■ Include Tukwila specific narrative 3rd Quarter ■ Serve 10 Tukwila residents ■ Provide 74 hours of case management ■ Include Tukwila specific narrative 4th Quarter ■ Serve 10 Tukwila residents ■ Provide 74 hours of case management ■ Include Tukwila specific narrative ■ Submit demographics ■ Submit outcomes, results The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. Funds will be used to pay for personnel/operating costs ($14,20) 14-,4W) and direct financial assistance ($7 ,000 44,4' to clients. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised 1-2013 Page 5 of 6 FIN C OPERATING BUDGET FOR 201.7 -2018 PLANNED QUARTERLY EXPENDITURES Month 3 6 9 12 Total Expenditures Administrative_ — 4"() 2 ,(iE�.(�tl --- 0:00 -- Q-900,00 $,14,200-4-,210:00 Not to exceed $3,550.00 per quarter Direct Assistance billed as used for direct financial assistance to Tukwila residents $7,000-7;000.00 Total annual contract amount not to exceed $21,200.00 Direct Assistance and Administrative costs = not to exceed $21,200.00 annuallyAa,iriniA,tratiN,e eo ,ts – $11, 200:00 to be, hPied at �t')QfLft 00 pef qual4ef CA Revised 1 -2013 .. Page 6 of 6 Contract Number: L,4 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Multi Service Center, hereinafter referred to as "the Contractor," whose principal office is located at PO Box 23699, 1200 S. 336th St., Federal Way, WA 98093. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $45,000.00 for 2017 or $45,000.00 for 2018. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Page I of 6 45 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 1-2013 M Page 2 of 6 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 6 F, W 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices,. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Soutlicenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this _ day of 20_ CITY OF TUKWILA Mayor, Allan Ekberg ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty INIVIN, ITSINM��� Office of the City Attorney CA Revised 1-2013 Ml CONTRACTOR M Printed Name and Title: Address: Page 4 of 6 EXHIBIT A 2017-2018 Multi-Service Center-Emergency Financial Assistance Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, direct financial (paid to provider) assistance for eviction prevention, utilities, water, sewer bills to help Tukwila residents maintain their housing. 1st Quarter ■ Serve 12 Tukwila households ■ Provide 12 vouchers ■ Include Tukwila specific narrative 2nd Quarter ■ Serve 12 Tukwila households ■ Provide 12 vouchers ■ Include Tukwila specific narrative 3rd Quarter ■ Serve 12 Tukwila households ■ Provide 12 vouchers ■ Include Tukwila specific narrative 4th Quarter ■ Serve 12 Tukwila households ■ Provide 12 vouchers ■ Include Tukwila specific narrative ■ Submit demographics ■ Submit outcomes, indicators and results Funds will be used to pay for direct financial assistance (73% = $33,000) and (27% = $12,000) administrative costs. The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised 1-2013 Page 5 of 6 We, I W1 101 • PLANNED MONTHLY EXPENDITURES Monthly 1, 2, 3, 4, 5, 6, 7, 8, 9,10,11,12 Total Expenditures $45,000.00 annually Funds will be used to pay for: Direct financial assistance: (73% = $33,000.00) = approximately $2750.00 per month Administrative costs: (27% = $12,000.00) = $1000.00 per month Not to exceed $45,000.00 annually. CA Revised 1-2013 50 Page 6 of 6 Contract Number: City of Tukwila A 6200 Southcenter Boulevard, Tukwila WA 98188 PF CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and institute for Family Development, hereinafter referred to as "the Contractor," whose principal office is located at 34004 16" Ave. S., Suite, 200, Federal Way, WA 98003. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $21,600.00 for 2017 and $21,600.00 for 2018. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Page I of 6 51 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 1-2013 52 Page 2 of 6 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 6 101K, 12. Assisminent and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Soutlicenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this _ day of 20 CITY OF TUKWILA CONTRACTOR Mayor, Allan Ekberg ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty ENJI, *r • SWNVJI Office of the City Attorney CA Revised 1-2013 54 0 Printed Name and Title: Address: Page 4 of 6 EXHIBIT A 2017-2018 Institute for Family Development — PACT (Parents & Children Together) Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, an in-home counseling (including interpretation service hours), skill building and support to high-risk, low-income families not engaged in Children's Protective Services. 1st Quarter ■ Serve 3 unduplicated Tukwila households ■ Provide 85 hours of counseling, interpreting, case management ■ Report number of duplicated individuals served in narrative ■ Include Tukwila specific narrative 2nd Quarter ■ Serve 2 unduplicated Tukwila households ■ Provide 85 hours of counseling, interpreting, case management ■ Report number of duplicated individuals served in narrative ■ Include Tukwila specific narrative 3rd Quarter ■ Serve I unduplicated Tukwila household ■ Provide 60 hours of counseling, interpreting, case management ■ Report number of duplicated individuals served in narrative ■ Include Tukwila specific narrative 4th Quarter ■ Serve 2 unduplicated Tukwila households ■ Provide 74 hours of counseling, interpreting, case management ■ Report number of duplicated individuals served in narrative ■ Include Tukwila specific narrative ■ Submit demographics ■ Submit outcome data The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. Funds will be used to pay for operating costs. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised 1-2013 Page 5 of 6 55 1 W sm i 3111i:? [01aa c7_y1i1a ��I��►•Llly OU] ' • .. I III I III, It 11 111, Quarterly 3 6 9 12 Total Expenditures To be billed $5,400.00 per quarter not to exceed $21,600.00 annually. CA Revised 1 -2013 Page 6 of 6 yI1LA Contract Number- City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Tukwila Pantry, hereinafter referred to as "the Contractor," whose principal office is located at 3118 S. 1401' St., Tukwila, WA 98168. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $35,000.00 for 2017 or $35,000.00 for 2018. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Page I of 6 57 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 1-2013 W: Page 2 of 6 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall famish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keepine and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 6 59 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this _ day of , 20_ CITY OF TUKWILA CONTRACTOR Mayor, Allan Ekberg ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty Office of the City Attorney CA Revised 1-2013 ff-81 IN Printed Name and Title: Address: Page 4 of 6 EXHIBIT A 2017-2018 Tukwila Pantry — Food Bank Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, basic food items to prevent nutritional/food insecurity. 1st Quarter • Report number of unduplicated residents served • Report pounds of food distributed • Submit quarterly budget sheet 2nd Quarter • Report number of unduplicated residents served • Report pounds of food distributed • Submit Tukwila specific narrative 3rd Quarter • Report number of unduplicated residents served • Report pounds of food distributed • Submit quarterly budget sheet 4th Quarter • Report number of unduplicated residents served • Report pounds of food distributed • Submit Tukwila specific narrative • Submit outcome, indicators and results • Submit demographics The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. Funds will be used to pay for operating costs. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised 1-2013 Page 5 of 6 61 OPERATING BUDGET FOR 2017 -2018 Quarterly 3 6 9 12 Total Expenditures To be billed at $8,750 per quarter, not to exceed $35,000 annually. CA Revised 1 -2013 62 Page 6 of 6 City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes January 23, 2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Verna Seal, Kate Kruller Staff: David Cline, Derek Speck, Rachel Bianchi, Evie Boykan, Stacy Hansen, Jack Pace, Laurel Humphrey Guests: Donal Botkin, Ezra Eickmeyer CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. 2017 -2018 Human Services Contracts Staff is seeking Council approval of seven two -year human services contracts for a variety of social services. Funding for these was already approved by the City Council through the 2017- 2018 Biennial Budget as part of the Human Services Departmental proposal. Agreements include: • Catholic Community Services Emergency Assistance ($45,400) • Renton Area Youth Services -Substance Abuse /Mental Health ($62,660) • Renton Area Youth Services - RAYS school based counseling ($110,184) • Refugee Women's Alliance - Family support & case management ($42,400) • Multi - Service Center - Emergency assistance program ($42,400) • Institute for Family Development - PACCT ($43,200) • Tukwila Pantry - Food bank ($70,000) UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. B. Human Services Advisory Board Recommendations for Additional Funding During the 2017 -2018 Budget Process the City Council allocated the Human Services Division an additional $50,000. The Human Services Advisory Board recommends the following, which includes both new and additions to existing agreements: • ANEW (Apprenticeship and Nontraditional Employment for Women) ($10,000) • Catholic Community Services Emergency Assistance ($5,700) • Kona Kai ($10,000) • KC Bar Foundation ($1,000) • Literacy Source ($10,500) • PSOIC Employment &Training ($2,000) 63 M., COUNCIL AGENDA SYNOPSIS nitials Meetin g Date Prepared by Mayor review Councit review 02/06/17 LM 11 ---' A, ❑ Ordinance Altg Date ❑ Bid�hpard At g Date ❑ Public Hewing A 4g Date ❑ Other Aft g Date SPONSOR ❑C-ouncil ❑Mayor ❑"R ❑DC1) ❑1-7inance E] Fire ❑TS ❑P&13 ❑Police ❑PV ❑Courl SPONSOR'S Tukwila has received a grant for $76,944 from the King County Solid Waste Division to SUNIMARY implement Tukwila's Recycling Program to assist residents and businesses from 01/1/17 through 12/31/18. Council is requested to authorize the Mayor to sign an Interagency Agreement with the King County Solid Waste Division so that the City may receive the Waste Reduction/ Recycling (WRR) grant. BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. Z Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 01/24/17 CONINIFITI.,"E. CHAIR: KATE KRULLER RECOMMENDATIONS: SI)()NS0R/Ai),%iIN- Department of Community Development COST IMPACT/ FUND SOURCE Exi)j,1'NDFIVRI,'1 RI?QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $76,944 $ Fund Source: Comments: MTG.DATEj RECORD OF COUNCIL ACTION 02/06/17 ITEMNO. 4.E. 65 S'J'AFFSI)ONSojt: LYNN MIRANDA 10]kl(;INAI.A(;i:NI)ADATE: 02/06/17 A(&"NOA tivNi Tn,j,i;1 2017 - 2018 Recycling Grant Acceptance Cxn,(,,()Ry [:] Discussion A 4g Di, Z Motion Aftg Date 02106117 ❑ Resolution Altg Dale ❑ Ordinance Altg Date ❑ Bid�hpard At g Date ❑ Public Hewing A 4g Date ❑ Other Aft g Date SPONSOR ❑C-ouncil ❑Mayor ❑"R ❑DC1) ❑1-7inance E] Fire ❑TS ❑P&13 ❑Police ❑PV ❑Courl SPONSOR'S Tukwila has received a grant for $76,944 from the King County Solid Waste Division to SUNIMARY implement Tukwila's Recycling Program to assist residents and businesses from 01/1/17 through 12/31/18. Council is requested to authorize the Mayor to sign an Interagency Agreement with the King County Solid Waste Division so that the City may receive the Waste Reduction/ Recycling (WRR) grant. BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. Z Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 01/24/17 CONINIFITI.,"E. CHAIR: KATE KRULLER RECOMMENDATIONS: SI)()NS0R/Ai),%iIN- Department of Community Development COST IMPACT/ FUND SOURCE Exi)j,1'NDFIVRI,'1 RI?QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $76,944 $ Fund Source: Comments: MTG.DATEj RECORD OF COUNCIL ACTION 02/06/17 MTG. DATE ATTACHMENTS 02/06/17 Informational Memorandum dated 1/20/17 Interagency Agreement for 2017 and 2018 between King County and the City of Tukwila Minutes from the Transportation and Infrastructure Committee meeting of 01/24/17 65 City of Tukwila TO: Transportation and Infrastructure Committee FROM: Jack Pace, Community Development Director BY: Lynn Miranda, Senior Planner ` CC: Mayor Ekberg u [)ATE: January 2B,2017 SUBJECT: 2017-2810 King County Solid Waste Recycling Grant ISSUE Council approval i8required to authorize the Mayor to sign anInteragency Agreement to receive $76,944 in grant funding that King County Solid Waste Division has awarded to the Tukwila Recycling Program. Tukwila has received 8 Waste Reduction/Recycling 8NRR\ grant from King County Solid Waste i0 support the Recycling Program's work from January 1, 2017 through December 31, 2018. A signed Interagency Agreement iS required k} receive the funds. TUhVV|a`S Recycling Assistance Program operates exclusively through grant funding, without using either City of Tukwila's General fund or Utility Funds. Tukwila has received the WRR grant for several years through a formula based VD its population and employment. The VVRRgrant provides part Of [)C[J's budget and iS regularly included iD the City's overall budget. DISCUSSION Waste Reduction/Recycling Grant (WRR) The attached Waste Reduction/Recycling grant from the King County Solid Waste division totals $78'944 for the 24-0ODth grant period. A portion Of the VVAR grant funds will be used tO provide the n3qUi[8d 25% Dl8tCh for the Coordinated Prevention Grant (CPG) from Washington State's Department Of Ecology. VVRR grant funds are allocated RSfollows: � Residential Collection Events -J5,0D0 Funds will be used tOsupport events iOSpring 2O17 and 2O1OiO collect secondary recyclables (i.e. "hard-to-recycle" goods such as tires, sinks, furniture, bulky yard debris, etc.) from Tukwila and King County residents. CommerciallMultifamily Recycling -$56000 The bulk of the WRR grant will assist Tukwila businesses on-site or through other methods 8S they reduce waste, start, O[ improve recycling programs, purchase recycled p[OdUCtS. and use GUSiaiO8b|8 hUsiOeSS practices. Staff will focus on sites with property Dl8O8ge[G and nOU\t\p|e teD8DtS' including SOOOH [DU|ti'f8DOi\VGites. We will also work with City of Tukwila facilities and purchasing. Funding will support consultant assistance, Department of Community Development staff hOUrS' printed materials such a[8SOu[Ce guide sent tOall businesses with their business license renewal, and support materials such @Sspecial collection containers and bags. INFORMATIONAL MEMO Page 2 * Residential Program —Rain Barrels, Compost Bins, and Worm Bins -$8,000 The Recycling Program will purchase recycled plastic rain barrels and/or compost and worm bins and distribute them to residents at reduced cost during the Residential Collection Event. • /98GideDti8/ Program —Tukwila Community Garage G3k* -$4,0O0 The Recycling Program will also conduct the annual Tukwila Community Garage Sale k] encourage reuse and recycling among residents. Funding will b8 used tOprovide advertising and disseminate information about the event and reuse of goods to the public. • Compost Demonstration Garden -$3,944 Funds will be used to provide supplies for community gardeners at Gully Gardens to support their use 0f the compost demonstration garden t0 make and use compost, @6 well aStOfund educational programs for the public @t the site. FINANCIAL IMPACT None at this UDl8. The VVRR Grant dO8S not require Ol8LChiDg City funds. RECOMMENDATION Council is being asked to approve the Interagency Agreement for the Waste Reduction/ Recycling (WRF) grant from King County Solid Waste Division for $78'944.0O and consider this item OOthe Consent Agenda @t the February 0'2017 Regular Meeting. This action will authorize the grant funding for 7'Ukvvi|8'S Recycling Assistance Program through December 31.2O18. Attachment: Interagency Agreement for 2017 and 2018 with King County z�uoxpWxmo Memo wnns~" emr�^� ~`' 3MF��� U I M-M = wj,i 11:1 "1 "1 "1 "1 1 I This two-year Interagency Agreement "Agreement" is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and City will be referred to as "Party" or "Parties." FAUNRUTIM King County and the City of Tukwila adopted the 2001 King County Comprehensive Solid Waste Management Plan, which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City of Tukwila by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. W II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A., The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2017 and 2018 shall not exceed $76,944. 2. This Agreement provides for distribution of 2017 and 2018 grant funds to the City. However, grant funds are not available until January 1, 2017. 3. During this two-year grant program, the City will submit a minimum of two, but no more than eight (8), progress reports to the County in a form approved by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with both a Budget Summary Report Form which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form which is attached hereto as Exhibit E and incorporated herein by reference, unless the City has a spreadsheet similar to the Expense Summary form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. If backup documentation is submitted, SWD will not retain it. The city shall maintain this documentation in its records. If the City chooses to submit tip to the maximum of eight (8) progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter - April 30, July 30, October 31, January 31 - except for the final progress report and request for reimbursement which shall be due by March 31, 201.9. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by January 31, 2018 and March 31, 2019. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5th working day of January 2018 and January 2019, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. The City shall submit a final report to the County which summarizes the work completed under the grant program and evaluates the effectiveness of the projects for which grant funds were utilized, according to the evaluation methods specified in the scope of work. The final report is due within six (6) months of completion of the project(s) outlined in the scope of work, but no later than June 30, 2019. 70 5. If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 6, The City shall be responsible for following all applicable Federal, State and local laws, ordinances, rules and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City's bid, award or contracting process. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act ofl964. 9. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled /recyclable products wherever practical. 10. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County and/or by federal or state officials as so authorized by law. 11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2021. 71 12. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or "text provided courtesy of King County Solid Waste Division." 13. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 14. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County.' 15. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Attachment A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 1.6. This project shall be administered by Lynn Miranda, Senior Planner, or designee. B. The County: The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by city and is subject to the King County Council's budget approval process. Provided that the funds are allocated through the King County Council's budget approval process, grant funding to the City will include a base allocation of $ 10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $ 10,000 per year. 72 2. The City of Tukwila's budgeted grant funds for 2017-2018 are $76,944. 3. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 4. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Tukwila" and/or "text provided courtesy of the City of Tukwila." 5. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 6. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project Manager, King County Solid Waste Division, or designee. This Agreement shall become effective on either January 1, 2017 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2017, and shall terminate on June 30, 201.9. The City shall not incur any new charges after December 31, 2018. However, if execution by either Party does not occur until after January 1, 2017, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2017 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section ILA of the Agreement, 73 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section 111, upon thirty (3 0) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section 111, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against the County arising out of or incident to the City's execution of, performance of or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. 74 A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $ 1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 75 Any notice required or permitted under this Agreement shall be d sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: If to the City: Lucy Auster, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks 201 South Jackson Street, Suite 701 Seattle, WA 98104-3855 Lynn Miranda, Senior Planner, or a provided designee City of Tukwila 6300 Southcenter Boulevard Tukwila, WA 98188 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: CitV King County BY (Title) Pat D. McLaughlin, Director Solid Waste Division Date W For Dow Constantine, King County Executive Date 1. City of Tukwila 2. Waste Reduction and Recycling (WR/R) grant program 3. Contact Information: Lynn Miranda, Senior Planner City of Tukwila 6300 South center Boulevard Tukwila, WA 98188 206.433.7162 (phone) 206.431.3665 (fax) Lynn.Miranda@TukwilaWa.gov 4. The City of Tukwila will work with a consultant to implement a business and multi-family recycling assistance program for 2017-2018. We plan to use Olympic Environmental Resources to operate our Special Recycling Event. There are also several residential programs we will be continuing to support. The WR/R grant will also fund labor costs for Tukwila staff that work on and manage all WR/R-funded programs and tasks. 5. Budget: $76,944 Total, including: Task 1. Residential Recycling Collection Events $5,000 Task 2. Commercial/Multifamily Recycling $56,000 Task 3. Residential Program — Rain barrels, $8,000 Compost Bins, and/or Worm Bins Task 4. Residential Program —Tukwila $4,000 Community Garage Sale Task 5. Compost Demonstration Garden $3,944 ••- •' Task 1: Tukwila Residential Recycling Collection Events (RCE) a. Consultant Olympic Environmental Resources b. Schedule Spring, 2017 and 2018 c. Program/Project Specifics • Total number of events -Two Page I of 10 Final Scope of Work October 25, 2016 77 ° Materials tobecollected: -AppUances - Refrigerators and Freezers* - Ferrous Metals - Non-ferrous Metals - Tires* - Mattresses - St'/muom ' Lead Acid Batteries - Household Batteries - Porcelain Toilets and Sinks* - Propane Tanks* - Cardboard - Reusable Household Goods -TeXtile5 - Used Motor Oil - Used Motor Oil Filters - Used Antifreeze - Used Petroleum Based Products - Electronic Equipment (*User fees apply) ° The following educational materials will bedistributed: - Information on City Recycling Programs - Local Hazardous Waste Management Plan Educational Materials produced by King County Department of Natural Resources - Other educational materials asappropriate. ° Event promotional methods: - Promotional flyer mailed directly to Tukwila residents, and placed in info stands at City Hall sites and Tukwila Community Center. - Notices on Tukvvi|a's vvobsite, social media, and cable channel (if available), and "Tukwila Reporter" community newspaper - Publicizing the event through the King County Solid VVGSte Division P[OOnOtiVDal Activities. ° Event staffing - Key personnel will include City staff, consultant S13f[ and volunteers. Experienced qualified individuals will fill the event greeter, education personnel, and traffic control personnel positions. d. Performance and Impact Objectives The City plans to send out approximately 9�SOUpromotional flyers t0Tukwila households per event and publicize the event through King County promotional Page zm10 Final Scope of Work October 25, 2016 W. CITY OF TUKWILA NIF, activities, including County websites and telephone assistance. The City of Tul(wila's population is approximately 19,600. By collecting the materials listed above, they will be diverted from the waste stream and processed for recycling and reuse. The events will also provide an opportunity to recycle moderate risk waste. Public Health — Seattle & King County, the City of Tukwila, and Washington State Department of Ecology will pay for event expenses as well. By hosting Recycling Collection Events, Tukwila can reduce the amount of recyclable material going to the local landfill. Based on prior residential collection events, the City expects that approximately 400 to 500 households will actively participate each year by bringing recyclable materials to the event for proper disposal and recycling. This is expected to result in approximately 20-25 tons of material diverted from the local waste stream for recycling per year. In addition to diverting materials from the City waste stream, attracting residents to events provides an opportunity to distribute educational material on City and King County recycling programs. The educational materials can enhance the knowledge of residents regarding recyclable materials, demonstrate the range of recycling opportunities, and improve behavior in the purchase, handling, and disposal of recyclable materials. e. Evaluation • Number of vehicles attending • Volume of each material collected • Event cost by budget category • Graphic or tabular comparison of 2017 and 2018 volumes and vehicles with prior years' events f. Budget: $5,000 for 2017/18 Hourly rates for contracted staff are as follows: Project Manager - $70.00 and Event Staff - $55,00. ** includes scrap metal, appliances, tires, styrofoarn WR/R funds will provide the 25% required match for the State of Washington Department of Ecology's Coordinated Prevention Grant, which will fund the remaining Page 3 of 10 Final Scope of Work October 25, 2016 79 2017/18 2017 2018 Task 1: Tukwila Residential Recycling Collection Events Task Total $5,000 Task Total $2,500 Task Total $2,500 Consultant* — Administration/ Event Staffing/ Graphics $2,000 $1,000 $1,000 Consultant — Materials Hauling Cost" $2,500 $1,250 $1,250 Event Supplies $500 $250 $250 Hourly rates for contracted staff are as follows: Project Manager - $70.00 and Event Staff - $55,00. ** includes scrap metal, appliances, tires, styrofoarn WR/R funds will provide the 25% required match for the State of Washington Department of Ecology's Coordinated Prevention Grant, which will fund the remaining Page 3 of 10 Final Scope of Work October 25, 2016 79 CITY OF TUKWILA 2017-2018 WR/R GRANT 75% of the Recycling Program's portion of event. Funding also comes from the Tukwila Fire Department and the Local Hazardous Waste Management Program Task 2: Commercial/Multi-Family Recycling a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Consultant The City of Tukwila will work with a consultant/recycling technical assistance specialist. C. Schedule First quarter, 2017 — December 31, 2018 d. Program/Project Specifics Business Outreach/Technical Assistance The City of Tukwila will provide technical assistance to help businesses, including City of Tukwila facilities and some multi-family complexes, start, or improve recycling programs, waste prevention and purchase of recycled products either by e- mail, telephone, mail, or on-site visits. City of Tukwila staff, assisted by a Business Recycling and Waste Prevention Specialist (consultant to the City of Tukwila) will respond when individual businesses, multi-tenant properties and property managers request assistance. We expect to generate requests for recycling assistance by providing information about business recycling services on the City of Tukwila's website, and by including information about City-sponsored recycling programs in the "Tukwila Reporter," and with business license mailings. We will send targeted postcards (and emails as possible) to Tukwila businesses advising them of free recycling service and technical assistance. We will offer free desk-side recycling containers made of recycled plastic as an incentive to businesses that start or improve recycling/waste reduction/stewardship programs. We will strive to improve recycling, waste reduction and environmentally-preferable purchasing practices at City of Tukwila facilities, and at City-sponsored events for the public. We will highlight outstanding business recycling programs throughout Tukwila through "Tukwila Green Works" and "Tukwila Business Recycler of the Year" programs. If other opportunities arise, we will adjust the work plan for greatest effectiveness. Timely, scheduled telephone follow-up will be provided to all businesses reached for technical assistance either by the staff project manager or the consultant. , Page 4 of 10 Final Scope of Work October 25, 2016 ., We will assist businesses with recycling, waste prevention and purchasing of recycled content goods, and, when possible, also furnish information about product stewardship, and conserving other resources used in typical business activities. We will give them information about recycling onsite, as well as proper offsite disposal/recycling of electronics and mercury bulbs. By contacting companies directly with individualized information we hope to prepare and motivate businesses to change and improve their solid waste behaviors. Tukwila's solid waste contract with Waste Management includes embedded commercial recycling. We will work with Waste Management and other recycling companies to increase signups. We will continue to coordinate with King County's Business Recycling Program by working with any Tukwila business that is referred to us, and to participate in the Solid Waste Division's industry, topic, or area-specific campaigns. Promotion /Education We plan to promote non-residential recycling and waste prevention by through a variety of activities, including a selection of the following: • Recycling information on Tukwila's website • Informational materials promoting non-residential recycling and proper disposal of electronics, mercury bulbs, other hazardous materials. • "Tukwila Green Works" program to recognize outstanding business performance. • "Tukwila Business Recycler of the Year" award to stimulate interest in recycling • Purchase, distribute additional recycled content promotional materials (i.e. pens, pencils) • Update and distribute "Tukwila Business Recycler" pamphlets with business license renewals and to individual businesses. • Purchase and distribute desk side recycling containers free of charge as an incentive for businesses to begin or upgrade recycling programs. • Materials, such as in-unit collection bags or educational flyers, may be purchased for multi-family complexes. • Bill inserts. We will coordinate our promotion /education activities with King County's resources and programs as appropriate. e. Performance and Impact Objectives • Increase awareness among Tukwila businesses of the benefits of recycling and the technical assistance which the City offers. • Increase awareness of and support for product stewardship. • Work with businesses and multi-family complexes to sign up for recycling services, including the free recycling services offered via contract with Waste Management, and to down-size garbage service to save money and/or be more environmentally friendly. Page 5 of 10 Final Scope of Work October 25, 2016 [.*I CITY OF TUKWILA • Expand the number of businesses and multi-family complexes who sign up for recycling and ultimately improve waste diversion. • Reduce waste produced by businesses, and ensure that businesses are recycling the correct items onsite, and bringing other items, such as computers, to proper recycling facilities. • Distribute approximately 4,000 "Tukwila Business Recycler" pamphlets directly to Tukwila companies via business license renewal mailings to give information about recycling resources and generate requests for technical assistance. • Assistance to at least 50 businesses, including at least 20 on-site visits. • Assistance to at least 5 multifamily complexes, including distributing materials to facilitate recycling, such as bags. f. Evaluation • Follow-up with selected businesses and/or multi-family complexes to see if they have implemented program changes and to determine which assistance measures were the most helpful in changing recycling-related behaviors. • Keep data including: - the number of businesses and/or complexes assisted - type of assistance provided (mail, e-mail, on-site, other) - a list of business names, addresses, contact persons, and telephone numbers (and other business data) for the businesses assisted; g. Budget: $56,000 for 2017/18 Task 3: Residential Program — Rain barrels, Compost Bins, and/or Worm Bins a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Consultant We will work with Olympic Environmental Resources to distribute rain barrels, compost bins, and/or worm bins during Residential Collection Events. Final Scope of Work LIM Page 6 of 10 October 25, 2016 Total 2017 2018 Task 2: Commercial/ multi-family assistance Task Total $56,000 Task Total $28,000 Task Total $28,000 Consultant $40,000 $20,000 $20,000 Staff/administrative $5,000 $2,500 $2,500 Supplies/Materials (containers, bags, etc) $7,000 $3,500 $3,500 Printing/Distribution $4,000 $2,000 $2,000 Task 3: Residential Program — Rain barrels, Compost Bins, and/or Worm Bins a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Consultant We will work with Olympic Environmental Resources to distribute rain barrels, compost bins, and/or worm bins during Residential Collection Events. Final Scope of Work LIM Page 6 of 10 October 25, 2016 CITY OF TUKWILA 2017-2018 WR/R GRANT C. Schedule Rain Barrels, compost bins, and/or worm bins to be sold in 2017 and 2018. d. Program/Project Specifics Rain barrels, compost bins, and worm bins are popular green gardening products for Tukwila residents. In prior years, the City has offered rain barrels and compost bins for residents at significant subsidy. Each item has been well-received, and has increased composting (compost bins) or water conserving (rain barrel) behaviors among Tukwila residents, as well as awareness of recycled content goods. Recently, there has been expressed interest in worm bins from City residents. This project will make it easier for Tukwila residents to buy and use recycled-content rain barrels compost bins, and worm bins to conserve water, and practice other green gardening activities. Grant funds will be used to buy barrels and/or bins, and work with a contractor to sell the barrels and/or bins at the annual RCE. e. Performance and Impact Objectives • Encourage greater awareness and use of water conservation and green gardening strategies by (single-family) Tukwila residents • Help home gardeners to acquire and use recycled-content gardening equipment (i.e. recycled plastic rain barrels) • Buy approximately 90 recycled plastic rain barrels and 40 worm and/or compost bins to sell to Tukwila residents at a reduced cost • Divert plastic from the waste stream • Promote the use of recycled content products Tukwila will purchase recycled plastic rain barrels and/or compost and worm bins, and sell them at a 50 to 60 percent discount to Tukwila residents at Residential Recycling Collection Events (RCE) in 2017 and 2018. To encourage purchase and use, we will charge the residents a reduced fee of approximately $35 per rain barrel and $25 per compost or worm bin. The City will publicize the distribution event(s) through its Residential Collection Event (RCE) mailing to all Tukwila residents. Each recycled plastic rain barrel weighs approximately 40 pounds, and diverts approximately twice that amount (80 pounds) from the waste stream. We expect to sell all the bins. This will divert a significant amount of plastic from the waste stream and demonstrate clearly the use of a high-quality product made from recycled content. In addition to encouraging market development for plastics, distributing rain barrels encourages Tukwila residents to conserve water for reuse in the lawn and garden, and reduces surface water runoff. The home compost and worm bins will complement the educational intent of Tukwila's Compost Demonstration Garden. The bins will provide the means for residents to compost at home, make and use a valuable soil amendment. Page 7 of 10 Final Scope of Work October 25, 2016 131; CITY OF TUKWILA f. Evaluation • Track number of rain barrels, compost bins, and/or worm bins distributed to residents. • Sample email survey of rain barrel, compost bin, and/or worm bin purchasers to determine use levels. g. Budget: $8,000 for 2017/18 *90 rain barrels @ $60 each= $5,400 & 40 worm bins @ $40 each = $1,600 Task 4. Residential Program - Tukwila Community Garage Sale a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Schedule Summer, 2017 and 2018 C. Program/Project Specifics WR/R funds will support Tukwila's recycling and reuse-oriented Community Garage Sale. Tukwila residents will hold garage/yard/rummage sales at their homes across Tukwila during one summer weekend. Tukwila will use WR/R funding to provide resources for staffing, advertising, and information about the event and reuse of goods to be disseminated to the public. d. Performance and Task Objectives • Support recycling, reuse of household goods, and waste prevention by supporting an event, such as the community-wide "garage sale" for Tukwila residents, and updating recycling information on the City of Tukwila website. • Promote reuse and recycling of goods by Tukwila residents who hold garage/yard/rummage sales at their homes • Raise awareness of reuse and recycling among the public that shops at Tukwila Community Garage Sale sites throughout the community. Page 8 of 10 Final Scope of Work October 25, 2016 LIE 2017-2018 2017 2018 Task 3: Residential Task Total Task Total Task Total Programs - Rain barrels, $8,000 $4,000 $4,000 Compost bins & Worm bins Consultant - sale of barrels $1,000 $500 $500 & bins + barrel storage Supplies - Rain barrels and $7,000 $3,500 $3,500 worm bins* *90 rain barrels @ $60 each= $5,400 & 40 worm bins @ $40 each = $1,600 Task 4. Residential Program - Tukwila Community Garage Sale a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Schedule Summer, 2017 and 2018 C. Program/Project Specifics WR/R funds will support Tukwila's recycling and reuse-oriented Community Garage Sale. Tukwila residents will hold garage/yard/rummage sales at their homes across Tukwila during one summer weekend. Tukwila will use WR/R funding to provide resources for staffing, advertising, and information about the event and reuse of goods to be disseminated to the public. d. Performance and Task Objectives • Support recycling, reuse of household goods, and waste prevention by supporting an event, such as the community-wide "garage sale" for Tukwila residents, and updating recycling information on the City of Tukwila website. • Promote reuse and recycling of goods by Tukwila residents who hold garage/yard/rummage sales at their homes • Raise awareness of reuse and recycling among the public that shops at Tukwila Community Garage Sale sites throughout the community. Page 8 of 10 Final Scope of Work October 25, 2016 LIE e. Evaluation • Track number residents participating in Community Garage Sale. • Survey all participants in the Community Garage Sale to see their satisfaction with the Community Garage Sale, and to gauge their interest in future recycling/waste prevention programs and activities. ITITOW., W-M TG-1907nm a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Schedule Spring/Summer, 2017 and 2018 C. Project Background/Description During 2014, Tukwila built and installed a new compost demonstration garden at a site adjacent to Gully Gardens community garden at Riverton Park. The new compost site replaced the 15+ year old compost demonstration garden formerly located at the Tukwila Community Center. During the 2017-2018 grant period, we plan to provide supplies for the community gardeners at Gully Gardens to facilitate their using the compost garden to make and use compost. We hope to hold educational programs for the public at the site, if possible. d. Performance and Task Objectives: Make it easier to use Compost Demonstration Garden for public education and composting. e. Evaluation • Track number of residents participating in any educational programs that take place at the site. • Survey all participants to see their satisfaction with any educational events, and to gauge their interest in future composting programs and activities. Page 9 of 10 Final Scope of Work October 25, 2016 C. 2017-2018 2017 2018 Task 4. Community Task Total Task Total Task Total Garage Sale $4,000 $2,000 $2, 000 Printing, distribution, and $3,000 $1,500 $1,500 advertising Staff costs $1,000 $500 $500 W-M TG-1907nm a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Schedule Spring/Summer, 2017 and 2018 C. Project Background/Description During 2014, Tukwila built and installed a new compost demonstration garden at a site adjacent to Gully Gardens community garden at Riverton Park. The new compost site replaced the 15+ year old compost demonstration garden formerly located at the Tukwila Community Center. During the 2017-2018 grant period, we plan to provide supplies for the community gardeners at Gully Gardens to facilitate their using the compost garden to make and use compost. We hope to hold educational programs for the public at the site, if possible. d. Performance and Task Objectives: Make it easier to use Compost Demonstration Garden for public education and composting. e. Evaluation • Track number of residents participating in any educational programs that take place at the site. • Survey all participants to see their satisfaction with any educational events, and to gauge their interest in future composting programs and activities. Page 9 of 10 Final Scope of Work October 25, 2016 C. CITY OF TUKWILA f. Budget: $3,944 for 2017/18 2017-2018 WR/R GRANT Final Scope of Work EM. Page 10 of 10 October 25, 2016 2017-2018 2017 2018 Task 5: Compost Demonstration Site Task Totals Staff and materials $3,944 1 $2,000 $1,944 Final Scope of Work EM. Page 10 of 10 October 25, 2016 2017-2018 Grant Guidelines Grant funds may be used for a variety of Waste Reduction & Recycling (WR/R)-related programs, including residential and commercial waste reduction and recycling education programs, business assistance programs, and special recycling events. Cities may also use their funds on broader resource conservation programs, as long as they are part of an overall WR/R program. Cities may choose to use their funding on one program or a combination of programs. For WWR program ideas, please refer to the lists below. Please note these lists are not exhaustive, but merely intended to provide some guidance on what is/isn't eligible. Cities may also refer to the currently adopted King County Comprehensive Solid Waste Management Plan for direction in program development. If you are unsure if your proposed program is eligible for funding, please contact Lucy Muster at 206-477-5268 or lucy.auster county.Gov. Eligible for funding: • School WR/R education/implementation programs • Kitchen food waste composting programs • Reusable bag promotions • Yard waste subscription promotions • Outreach at community events • Promoting new and existing WR/R programs through media, mail, and social networking • Business recognition programs • Recycling Collection Events (RCEs), including collection of tires and mattresses • Household battery collection and recycling (no lead-acid batteries) • Business and residential WR/R education and communications • Product stewardship initiatives - could be education programs or working with other agencies/organizations/businesses to implement programs • City recycling programs and facilities • Videos promoting WR/R programs The following are eligible for funding on a case-by-case basis, as long as part of an overall WR/R program. However, the County would not provide reimbursement if, for example, all of a city's grant dollars were used to sell/give away rain barrels or distribute compact fluorescent light bulbs. • Water conservation - i.e. rain barrels • Energy conservation • Water quality: integrated pest management; catch basin filters • Demonstration gardens; interpretive signage; recycled-content 2017-2018 WR/R Grant M The following are not eligible for funding: • Collection of garbage, except for residual garbage related to the collection of recyclables. • Collection of any household hazardous waste items including, but not limited to: • Treated wood • Paint • Lead acid batteries • Oil, gasoline, and antifreeze • Fluorescent lights • Household Hazardous Waste (HHW) education programs Cities should pursue funding for HHW collection or education programs through the King County Local Hazardous Waste Management Program (LHWMP) or the Washington State Department of Ecology Coordinated Prevention Grant (CPG) Program. Grant Administration: Requests for Reimbursement: Cities may choose to submit one request for reimbursement per year during the funding cycle, due no later than March 20, 2018 and March 19, 2019. However, cities may submit requests for reimbursement as frequently as quarterly. The Budget Summary Report Form (Attachment A) must be used when submitting requests for reimbursement. By the 5th working day of January 2017 and January 2018, cities must notify the Solid Waste Division (SWD) of their total expenditures for work that has been completed to-date, but for which requests for reimbursement have not yet been submitted. Progress and Final Reports: Progress reports describing program activities, accomplishments, and evaluation results need to accompany each request for reimbursement. A final report describing the outcome of grant - funded activities is due with the final request for reimbursement, If, however, the city does not have the results of its program evaluation by the end of the grant cycle, the final narrative report may be submitted no later than six months after the end of the grant cycle (June 30, 2019). (Note: The final request for reimbursement would still need to be submitted by March 19, 2019.) All progress and final reports need to be signed by a city official. Signed reports may be scanned and emailed. Amendments: Formal amendments to grant Interagency Agreements (IRAs) are not necessary unless the city wishes to make significant changes to its scope of work and/or budget. In general, a significant change would be one in which the city wishes to add or delete a task from their scope of work. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e-mail. However, the city should contact SWD when considering changes to their scopes and budgets to determine if a formal amendment is needed. EIR w Exhibit D BUDGET SUMMARY REPORT FORM 2017-2018 Waste Reduction & Recycling Grant Program City: Date: Address: Phone: Invoice Report Period: Preparer's Name: Contract 4: Total amount requested this period: Total amount previously invoiced: Original interlocal amount: Total amount charged to date: $ Amount remaining for completion of interlocal: $ Scope of Work Current Amount Task Description Budget Quarter Previously Remaining (Task/title) Costs Invoiced Balance $ 2 $ 3 $ -4 $ 5 $- - 6 $ 7 $ TOTALS $ $ $ For King County Use Contract # 0 Project 1126942 Org 720122 ExpAccount 54150 Task 22.000 Purchase Order # Requisition # Receipt Supplier # Supplier Pay Site Invoice # Payment Type Total charges this period are approved for payment: $ Project Manager: Date w citing County Waste Reduction Recycling Grant 2017/2018 Grant Cycle City of Reimbursement Request # Date Contract # Expense Summary Form Exhibit E 61,4004K_ or Date of; Item Dcscription Invoice No. count City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes January 24, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Rose Warren, Katie Wendel, Lynn Miranda, Dave Sorensen, Ryan Larson,'00 -ter Lau, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5,30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Grant Award: 2017 -2018 Rec,, crc[ing Staff is seeking Council approval for the Mayor to enter into an interagency agreement with the King County Solid Waste Division to accept $76,944 in grant funding for the 2017 -2018 Tukwila Recycling Program. Funding for 'this cycle will be distributed as follows: qW 41 1W 0 • Residential Recycling Collection Events: $5,000 Commercial /Multifamily Recycling; $56,000 • Residential Program - Rain Barrels, Compost Bins and Worm Bins: $8,000 • Residential Program = Tukwila Community Garage Sale: $4,000 Compost Demonstration Garden: $3,944 The Tukwila Recycling Program is 100% grant funded and includes residential and business recycling opportunities and other special collection events. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. Staff updated the Committee on the Transportation Demand Management (TDM) Program (formerly Commute Trip Reduction) Small Grant Program. TDM has an additional $26,000 in federal and state grantfunding available for minor capital improvements and small employer assistance to decrease drive -alone time in the city. Enhancements such as bike racks, wayfinding signs, and benches are eligible along with small employer transportation management assistance. Projects will be funded at a maximum of $5,000, and applications for the program were open through January 31. Committee members suggested coordinating with bike groups such as Cascade Bicycle Club to receive additional input on locations. DISCUSSION ONLY. 91 92 COUNCIL AGENDA SYNOPSIS nitials Meeliq 1.)ale Prepared by M( ' Ma revien�,� Council reviev 02/06/17 BG F-1 Resolution Altg Dale Qh ❑ BidA)Pard Altg Date [:] Public Heai-iti Altg Dale ❑ Olber Altg Date . . ............... . .............. SPONSOR ❑ Council ❑ Mayor ❑ [IR ❑ DCD ❑ finance ❑ Fire ❑ 17' ❑ P&R ❑ Police E PIV SPONSOWS Contract No. 15-159 with KPG, Inc. provides design services for the 53rd Ave South SUMMARY Improvement Project. Now that the roadway layout has been determined, there are 19 locations where additional right-of-way or easements are needed. KPG's supplement will cover the services needed for the acquisitions. Council is being asked to approve KPG's Supplement No. 2 to Contract No. 15-159 in the amount of $79,858.20. Ri,"N'l I �WED BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte E Transportation Cmte F-1 Litilitles Cmte E]Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DA'I'E: 01/24/17 COMMI.1 1'1,.'E CHAIR: KATE KRULLER RECOMMENDATIONS: S]1()NS()ik/Ai),%1IN. Public Works Department C0N1N11'JT13V Unanimous Approval; Forward to Consent Agenda COST IMPACT/ FUND SOURCE Exi,r1ND1TLJ1U'1 Rl?Qullzi,]) AmOLM, BUDGETED APPROPRIATION REQUIRED $79,858.20 $98,000.00 $0.00 Fund Source: 103 ARTERIAL STREET FUND (PAGE 3, 2017 CIP) Cominents: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 ITEM NO. 4.F. 93 STAFF SPONSOR: BOB GIBERSON 02/06/17_ A(;FNDA ITEM TITLE 53,d Ave S Improvement Project Right-of-Way Supplemental Agreement No. 2 with KPG ❑ Discussion Aft ,g Dale ❑ Motion Alt ,g Dale 02106117 F-1 Resolution Altg Dale ❑ Ordinance Aft ,g Date ❑ BidA)Pard Altg Date [:] Public Heai-iti Altg Dale ❑ Olber Altg Date . . ............... . .............. SPONSOR ❑ Council ❑ Mayor ❑ [IR ❑ DCD ❑ finance ❑ Fire ❑ 17' ❑ P&R ❑ Police E PIV SPONSOWS Contract No. 15-159 with KPG, Inc. provides design services for the 53rd Ave South SUMMARY Improvement Project. Now that the roadway layout has been determined, there are 19 locations where additional right-of-way or easements are needed. KPG's supplement will cover the services needed for the acquisitions. Council is being asked to approve KPG's Supplement No. 2 to Contract No. 15-159 in the amount of $79,858.20. Ri,"N'l I �WED BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte E Transportation Cmte F-1 Litilitles Cmte E]Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DA'I'E: 01/24/17 COMMI.1 1'1,.'E CHAIR: KATE KRULLER RECOMMENDATIONS: S]1()NS()ik/Ai),%1IN. Public Works Department C0N1N11'JT13V Unanimous Approval; Forward to Consent Agenda COST IMPACT/ FUND SOURCE Exi,r1ND1TLJ1U'1 Rl?Qullzi,]) AmOLM, BUDGETED APPROPRIATION REQUIRED $79,858.20 $98,000.00 $0.00 Fund Source: 103 ARTERIAL STREET FUND (PAGE 3, 2017 CIP) Cominents: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 MTG.DATE. ATTACHMENTS 02/06/17 Informational Memorandum dated 01/20/17 KPG Supplement Agreement No. 2 to Contract No. 15-159 Minutes from the Transportation & Infrastructure Committee meeting of 01/24/17 93 M, pity ity of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director TO: Transportation and Infrastructure Committee .117 FROM: Bob Giberson, Public Works Director,," BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: January 20, 2017 SUBJECT: 53rd Ave South (S 137th St — S 144th SO Project No. 99110301, Contract No. 15-159 Amendment No. 2 ISSUE Approve Contract Amendment No. 2 to Contact No. 15-159 with KPG, Inc. for real estate acquisition services. BACKGROUND KPG's Consultant Agreement No. 15-159 consists of developing project plans, specifications, and cost estimates for the 53rd Ave S Project. The original agreement did not include real estate acquisition services since the preferred design layout had not been completed. The project is now at the 60% design level and real estate acquisition needs are now known. DISCUSSION The 60% design identified 19 locations where additional right-of-way or easements will be required. The additional right-of-way and easements will allow for radius returns, utility placement, retaining walls, sidewalk, and landscaping. Each acquisition is relatively minor. Staff, working with KPG, have developed a supplemental scope for the required acquisitions and easements for the 19 locations. The total fee for this additional work is $79,858.20. FINANCIAL IMPACT A total of $98,000 is budgeted for right-of-way acquisitions in the CIP. Council is being asked to approve Supplement No. 2 to Contract No. 15-159 with KPG, Inc. in the amount of $79,858.20 for the 53rd Ave S Project and consider this item on the Consent Agenda at the February 6, 2017 Regular Meeting. Attachments: KPG Amendment No. 2 W',PW Eng\PROJECTS\A- RW & RS ProjecW53rd Ave S (99110301)\Design Consultant SelectiomInfo Memo Amendment 2.docx 95 City of Tukwiia Agreement Number: p, sG1 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and KPG Inc. That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide right of way services in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $79,858.20 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $655,589.69 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of 120 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST)AUTH E NTI CATE D Printed Name: APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page I of 1 97 MM, City of Tukwila 53,d Avenue South S 144 th Street to S 137th Street Supplement No. 2 — Property Acquisition Services KPG Scope of Work January 9, 2017 PURPOSE: This supplement is provided to provide right of way and easement acquisition services for the 53rd Avenue S project. Following completion of the selected roadway alternative, it has been determined that additional property rights are needed on 19 parcels along the project corridor in order to accommodate required retaining walls, luminaires, utility vaults, and curb returns. Work includes obtaining additional title reports that were not anticipated in original scope, administrative offer summaries to determine value, property negotiations, and closing for required easements and right of way as described herein. City of Tukwila Page I of 2 KPG S3" Avenue South 11912017 99 SCOPE OF WORK: Task 8 Right of Way Calculations 8.4 Right of way acquisition services will be provided by RES Group Northwest under subcontract to the Consultant in accordance with the scope of work, assumptions, and deliverables included as Attachment 1. School district negotiations will be performed by the City and is not included in this scope of work. The level of effort for negotiation of each parcel is lower than is typical for this type of project in order to meet project budget constraints based on the assumption that this will be a straight forward acquisition with minimal negotiations required. Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: o Obtaining title reports and providing final right of way / easement legal descriptions and exhibits beyond the quantity estimated in the scope (19 parcels) + Providing additional property appraisals and negotiations * Providing additional permitting or environmental studies + Providing additional design services + Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila Page 2 of 2 KPG 100 53' A venue South 11912017 HOUR AND FEE ESTIMATE Project: City of Tukwila 53rd Avenue South Supplement No. 2 - Property Acquistion Services EXHIBIT B KPG • Architecture • Lundscape Architecture • Civil Engineering • Task Description *Labor Hour Estimate Project Manager $ 184.79 Senior Project 3 Design Survey i Senior Office Engineer Engineer Eng / LA Technician Crew Adrnin Admin 157.13 $ 113.12 <$ 100.57 ; $ 81.72 `$ 151.66 $ 106.86 I $ 71.96' Total. Budget Budge Task 8 - Right of Way Calculations 8.4 Support property negotiations by RES Group Title Reports (7 parcels) Valuation, negotiations, and closing - RES Group Reproduction 666.20 3,500.00 75,692.00 Task Total 0 0 4 0 0 0 2 0 $ 79,858.20 Total Estimated Fee: $ 79,858.20 1/9/2017 i ff"A SCOPE 0FWORK_ AND COST ESTIMATE: KPG Inc., City of Tukwila, n] Avenue South PROJECTOVERVIEW AND SCOPE OF WORK &PGbm,im the ( consultant with RES GROUP NW(0ESGNW) serving asasub-consultant oil the project for City of Tukwila. The City v of Tukwila, 53 Avenue South Project will impact approximately 15 properties, preliminary review identified 15 single family remkeudoJ properties. D is anticipated that 4out of 15 properties owners will dedicate the right of way needed for the project mthe City. These will be strip take acquisition for the purposes of residential okeo1 improvements to include curb, gutter, sidewalk, and i1h.1111inations. This scope and fee is based oil limited information provided by the Prime dated l/4/20]7 and may be adjusted in the futunc. The project is currently funded with T18 (Transportation Improvement Board) funds from State of lYmobingtno. All right of way acquisition cost will be funded with City funds only. 8E8GNYV"s conoprcbcoai*u knowledge of the state and federal 1uv/ and administrative regulation, coupled with our experience on complex projects, enables uytu work cooperatively with agency staff 10 find simple and cost-effective ways 10 accomplish City's objectives. Priorities will bc based ou the City's plan schedule, level of impact, acquisition time, and complexities. Preliminary Right-of-Way Services TITLE REVIEW, CLEARING AND CLOSING RESGNW will review Prime supplied ddc reports for affected parcel and provide Title Review Memos identifying all potential encumbrances 10 project icxno members. U is anticipated that all strip take acquisitions for this project .vi||beundcr$]O,00Oundwi||no1ruuuincpodiulcunvuyoncomfrunndcedoof boo1m nor u waiver from tile property owners. DE8ONYVwill assist iu facilitating in-house closing on {ovv impact parcel or manage closing through escrow should those services become necessary. Valuation Services TRUE COST ESTIMATE FmUovn� review of the daht o�vuv p)uu` DESGNV will prepare a True cost estimate parcel work sb�c1 uud(A(]�)/�douioio�uive Offer summaries for the impacted parcels. Project Management Services E0E5GN\Y staff management will review all documents, files, rnupa, title reports, legal descriptions and other information provided. Staff manager will prepare project schedule or the right of way phase. Monitor and update the schedule uy needed, report on progress reports including ideuhfica1ionofwork pedb000d and discuss of potential problems that may rise, including issues o[resolution. Staff manager will keep constant quality iu coordination with the Prime's Project Manager. 1913 6th Street, Kirkland, WAS8O33 0245 Lander Street #2O2. Seattle, WA98134 Group Northwest AcooisitiooScmices RIGHT-OF-WAY DOCUMENTATION, NEGOTIATIONS AND kLSGY�lYniU assist the City in developing all btkzo in accordance with the City's manual for acquisition of impacted properties. DBS0NYVwill draft tile acquisition docunncn(s uaio�Cityupproved fbnns or QC any forms that are created direoUvhvCity staff for pre-acqUiSiti011 review, before any offers are made to property owners. RESGNW agents will act in good faith at all times and never coerce owners inall attempt to settle the puroci All negotiations will aknt with an in-person presentation of all offers when feasible. We will identify property owner isnuuw, concerns and differences eodv on and document that information in the individual parcel negotiation diary. KE3GNYY will work with City staff throughout the negotiation process with the property owner until settlement is reached. Cost Estimate Puvmud 10 DEBGNVV for its professional services is not dependent upon outcome, the amount or terms of any agreement reached for the property, or on any contractual arrangement between tile Prime and any third party. Prime agrees Ncompensate RESGNW for actual professional services rendered as follows: Our fees for services are calculated based upon thc upp|ioob|c hourly rates for those professional who perform the work-at-hand. The lC8 billing rate is $109.00 per hour for all tasks performed under this agreement. In addition, necessary mileage will be billed at $0.535 per mile (2017 IRS mileage rate) Senior Acquisition Agent: NEGOTIATION Senior Acquisition Agents: R/\Y Acquisition 45 hours per parcel sl] Dmnation/Dedi cation l5 hours per parcel X4 PROJECTNIANAGEMENT Project Manager: 4 hours per parcel x 15 TITLE REVIEW AND CLEARANCE / CLOSING Senior Acquisition Agents: 3 hours per parcel xl\ ODC / Other Direct Cost (mileage and postage) 40 hours @$109 per hours = S 4,360 495 hours @ $]09 per hours = $53,955 60 hours na, $109 per hours = S 6,540 S 700 TOTAL ESTIMATED COST: S75,652 1913Om Street, Kirkland, WA88O33 824S Lander Street #2O2' Seattle, WAS81J4 0 pk206-457'5581 FA www.reagnw.com 40 Group Northwest Acquisition and Relocation Services KPG Inc. RES GROUP NW 1913 6M Street, Kirkland, WA 98033 624 S Lander Street 4202, Seattle, WA 981.,34 - M ph, 206-457-5681 0 www.resgnw.corn 105 106 Transportation Committee Minutes ...................................................................................... ............................... January 24, 2017 C. Contract Amendment: 53rd Avenue South (South 137th Street through South 144th Street) Staff is seeking Council approval of Supplement 2 to Contract 15 -159 with KPG, Inc. in the amount of $79,858.20 for real estate acquisition services for the 53rd Avenue South Project. The design is now at 60% and 19 locations were identified where minor additional right -of -way or easements are required. The total budget for right -of -way acquisitions is $98,000. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. D. Project Update on South 1601h Street Speed Cushion Pilot Project Staff updated the committee on a plan to pilot the installation of speed cushions on South 160th Street from 42nd Avenue South to 5151 Avenue South. Speed cushions are humps or tables that include wheel cutouts for emergency vehicles. Speed data will be collected both before and after installation to assess the impact of the pilot project. The costforthe cushions and signs is $33,197.40 which will come from the $75,000 Traffic Calming budget. Staff plans to conduct outreach with impacted residents to notify them of the pilot and request feedback. Councilmember Quinn noted that traffic calming is requested by residents city -wide and asked that there be strong, defensible rationale for the locations of pilot projects such as this. Staff is purchasing two more mobile radar speed units to better assess needs around the city. Chair Kruller also noted that there are speed issues around the city, particularly near schools, and is interested in piloting the cushions in other areas as scion as practical. DISCUSSION ONLY. E. Purchase of Water Hydrant Saver Staff is seeking Committee approval of a Stanley Hydrant Saver in the amount of $6,022.50, funded from the Water division's small tools and minor,equipment budget. This is a hydraulic impact wrench that will make fire hydrant value seat removal more cost effective and safer for the operator. COMMITTEE UNANIMOUS APPROVAL. F. Contract Closeout - 2015 Central Business DistrictSanitary Sewer Rehabili G. Staff is seeking Council approval "of contractcompletion and release of retainage to the Michels Corporation in the amount of $509,310.89 for the 2015 Commercial Business District Sanitary Sewer F e'habilitatiorr Project. This project installed approximately 6,510 lineal feet of cured -in- place liner within the right -of -way of Andover Park East, Industry Drive, Minkler Boulevard and private easements. UNANIMOUS, APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CON SENT AG E N DA. Staff is seeking. Council approval of contract completion and release of retainage to the Frank Coluccio Construction Company in the amount of $164,093.54 for the Crystal Springs Emergency Surface Water Repair Construction Project. This project constructed emergency repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and 511t Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENTAGENDA. 107 WT.* COUNCIL AGENDA SYNOPSIS --- --- -- ------ ----- -Initials Meeting Dale prepared bq _ A Mayor's rev ieiv Council review 02/06/17 BG ITEM INFORMATION ITEMNO. 4.G. CAS NrNIB1,1'R: I S'I'B AFFSPONsoit: BoB GiBERSON 02/06/17_ A(;FIND,\ ITFINITITLH CBD Sanitary Sewer Rehabilitation - 2015 Contract Completion and Acceptance Cxl'l"(;(rIn' ❑ Discussion Ylltg Dale ❑ Motion Altg Date 02106117 ❑ Resolution Mt Date ❑ Ordinance A 1tg Dale ❑ BidAxard jA I/ Dale F-1 Public I learin g A 14g Dale ❑ 01ber A'ftg D,,I, sl'()NSolt ❑ Council ❑ Mayor ❑ I IR ❑ DCD ❑ Finance ❑ Fire ❑ IT EIP&R ElPolice ❑ PIV/ S1)oN'S(7WS The contract with Michels Corporation of Salem, WA is complete for the Commercial su'\I'w\1 Y Business District (CBD) Sanitary Sewer Rehabilitation Project - 2015. This contract relined 6,510 lineal feet of sanitary sewer pipe. One change order was issued for $26,244.60 and unit price under-runs totaled a credit of ($43,736.50). Council is being asked to accept and finalize the contract with Michels Corporation in the amount of $509,310.89. Ri;lvii,"�vim BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte H Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE": 01/24/17 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSoi2/ADNIIN. Public Works Co-,\[T\l FI-H," � Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $509,310.89 $634,157.42 $0.00 Fund Source: 402 SEWER (PG 81, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 MTG. DATE ATTACHMENTS 02/06/17 Informational Memorandum dated 01/20/17 State of WA Depart of Revenue Notice of Completion 15-178 Minutes from the Transportation & Infrastructure Committee meeting of 01/24/17 Mr. 110 TO: FROM: Bt CC: DATE: City of Tukwila Allan Ekberg, Mayor Public Works Department -Bob Giberson, Director Transportation and Infrastructure Committee Bob Gibersom,Pmb|ic Works Director J��> Peter Lau, Senior Program Manager Mayor Ekberg January 20, 2017 SUBJECT: 2015 Commercial Business District Sanitary Sewer Rehabilitation Project No. 91140203, Contract No. 15-178 Project Completion and Acceptance ISSUE Accept construction contract 8S complete and authorize release Ofret8n8g8. BACKGROUND The Notice t0Proceed for Contract Number 15-178 with Michels Corporation Of Salem, Oregon was issued OD December 7'2O15. This construction project iDSt8Ued8pp[OXirD8t8|y8'51O|iD8@|feetOf CUFed-iD'p|8C8 pipe (C|PP) within the right-of-way of Andover P8d{ East, |DdUstn/ O[iVe' MiDk|8[ Boulevard and private easements in order to rehabilitate existing sewer pipes. DISCUSSION The CBD Sanitary Sewer Rehabilitation Project VV8sphvyic8|yC0Dlp|etedOOJUD89,2O10.The extended time for closeout is due k} the emergency repair needed for collapsed sewer main found while preparing to execute this slip-lining contract. FINANCIAL IMPACT The construction budo8tfOrUhe is CBO Sanitary Sewer Rehabilitation Project was $834.15T42. Only one change order was executed iO8n amount Of$20'244.8O. Unit price under-runs were mainly due b]finding that some sections of the sewer pipe were collapsed after contract award and before construction began. A portion of the 12-inch CIPP quantity was not installed in those collapsed sewer pipes and were repaired under 8 separate contract. R8i@in8geiS being held bV the City in the amount Df$23'25O.21. RECOMMENDATION Council ks being asked i0 formally accept the 2015 Central Business District Sanitary Sewer Rehabilitation contract with Michels Corporation iD the amount Of$5O9'31O.8S8s complete, and authorize the release Vfn2L8iD8ge subject tV standard claim and lien release procedures, and tV consider this item OO the Consent Agenda 81 the February 8.2O17 Regular Council Meeting. Attachment: Notice cf Completion, Contract #15-178 ePW Eng\PROJECTS\A- SW Projecls\CBD Sewer Rehabilitation (91140203)\2015 �Sewer\Construction4.700 - Post Construction aCloseout\lnfo Memo 2015 Sewer Rehab Close 012017 gi.docx ill Expenses CODStnJchoO C0DirGCt Amount (pre-tax) $482'818.00 Change Order No. 1 26'244.60 Unit Price Under-runs N3'730.50\ WA State Sales Tax Total Contract Amount $5D9.,310.89 RECOMMENDATION Council ks being asked i0 formally accept the 2015 Central Business District Sanitary Sewer Rehabilitation contract with Michels Corporation iD the amount Of$5O9'31O.8S8s complete, and authorize the release Vfn2L8iD8ge subject tV standard claim and lien release procedures, and tV consider this item OO the Consent Agenda 81 the February 8.2O17 Regular Council Meeting. Attachment: Notice cf Completion, Contract #15-178 ePW Eng\PROJECTS\A- SW Projecls\CBD Sewer Rehabilitation (91140203)\2015 �Sewer\Construction4.700 - Post Construction aCloseout\lnfo Memo 2015 Sewer Rehab Close 012017 gi.docx ill 112 I I STA M, LYI Original ❑ Revised 4 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: January 17, 2017 Contractor's UBI Number: 601061071 Project Name Conti-act Number F Job Order Contracting 2015 CBD Sanitary Sewer Rehabilitation Project 91140203 115-178 ❑ Yes V No Description of Work Done/Include Jobsite Address(es) Installation of approximately 6,510 lineal feet of cured-in-place pipe within the right-of-way of Andover Park East, Industry Drive, Minkler Boulevard and private easements to rehabilitate existing sewer pipes. Federally funded transportation project? ❑ Yes S6 No (if yes, provide Conti-act Bond Statement below) Contractor's Name E-mail Address Affidavit ID* Michels Corporation ictaverni@michels.us 656933 Contractor Address Telephone # 1715 16th Street SE, Salem, OR 97302 503-364-1199 If Retainage is not withheld, please select one of the following and List Surety's Name & BoridNumber. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: I Bond Number: Date Contract Awarded Date Work Commenced -71 Date Work Completed Date Work Accepted November 2, 2015 December 7, 2015 June 9, 2016 'cobtrActets'ns6d on this project? 'If so' I Adderidti'm A, ej pt ease corn p ete' jzYes, El No, 666 granted until all 'affidavits "are "listed. Contract Amount Additions + Reductions Sub-Total Amount of Sales Tax 9.5 (If various rates apply, please send a breakdown) 482,616.00 26,244.60 43,736.50 465,124.10 44186.79 TOTAL $ 509,310.89 Liquidated Damages $ 0.00 Amount Disbursed $ 486,054.68 Amount Retained $ 23,256.21 NOTE: These two totals must be eaual TOTAL $ 509,310.89 C61brueh ts,:",,, Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: diane.jaber@tukwilawa.gov Department of Revenue washington State Dqwrtmern of Works Section Labor & Industries (CAPublic (360) 704-5650 Contract Release PWC@dor.wa.gov (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV REV 31 0020e (4128/14) F215-038-000 04-2014 Phone Number: (206) 433-1871 X 1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 113 dum A: Please List all Subcontractors and Sub-tiers Below Thk addendurn can be submitted in other formats. 11rovide known affidavits at this time. No L& I release will be granted until all affidavits are listed, Subcontractor's Name: I U BI Number: (Required) lAffidavid ID* I— Traffic Control Solutions, LLC 1 603536630 1 681886 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washin2ton Relav Service by callinp 711. I RLIV13A 0020e Addendum (04128/14) F215-038-000 04-2014 1 Transportation Committee Minutes ...................................................................................... ............................... January 24, 2017 C. Contract Amendment: 53rd Avenue South (South 137th Street through South 144th Street) Staff is seeking Council approval of Supplement 2 to Contract 15 -159 with KPG, Inc. in the amount of $79,858.20 for real estate acquisition services for the 53rd Avenue South Project. The design is now at 60% and 19 locations were identified where minor additional right -of -way or easements are required. The total budget for right -of -way acquisitions is $98,000. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. D. Project Update on South 1601h Street Speed Cushion Pilot Project Staff updated the committee on a plan to pilot the installation of speed cushions on South 160th Street from 42nd Avenue South to 5151 Avenue South. Speed cushions are humps or tables that include wheel cutouts for emergency vehicles. Speed data will be collected both before and after installation to assess the impact of the pilot project. The costforthe cushions and signs is $33,197.40 which will come from the $75,000 Traffic Calming budget. Staff plans to conduct outreach with impacted residents to notify them of the pilot and request feedback. Councilmember Quinn noted that traffic calming is requested by residents city -wide and asked that there be strong, defensible rationale for the locations of pilot projects such as this. Staff is purchasing two more mobile radar speed units to better assess needs around the city. Chair Kruller also noted that there are speed issues around the city, particularly near schools, and is interested in piloting the cushions in other areas as scion as practical. DISCUSSION ONLY. E. Purchase of Water Hydrant Saver Staff is seeking Committee approval of a Stanley Hydrant Saver in the amount of $6,022.50, funded from the Water division's small tools and minor,equipment budget. This is a hydraulic impact wrench that will make fire hydrant value seat removal more cost effective and safer for the operator. COMMITTEE UNANIMOUS APPROVAL. F. Contract Closeout - 20,15 Central Business District, Sanitary Sewer Rehabilitation Staff is seeking Council approval of contractcompletion and release of retainage to the Michels Corporation in the amount of $509,310.89 for the 2015 Commercial Business District Sanitary Sewer F e'habilitatiorr Project. This project installed approximately 6,510 lineal feet of cured -in- place liner within the right -of -way of Andover Park East, Industry Drive, Minkler Boulevard and private easements. UNANIMOUS, APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CON SENT AG E N DA. G. Staff is seeking. Council approval of contract completion and release of retainage to the Frank Coluccio Construction Company in the amount of $164,093.54 for the Crystal Springs Emergency Surface Water Repair Construction Project. This project constructed emergency repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and 511t Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENTAGENDA. 115 116 COUNCIL AGENDA S nilialf Meelin ,g Dale Prepared by p Mayors r Ili, Olin,* review 02/06/17 BG 04) DLP,, ITEMNO. 4.H. CAS N1 :\iiiiAR: STAFF SPONSOR: BOB GIBERSON 02/06/17 A(&'Im) N Crystal Springs Emergency Surface Water Repair Contract Completion and Acceptance I C"\,I,l ("()Ity ❑ Discuuion A 1g Date Z Motion Aflga Dale 02106117 ❑ Resolution Aftg Date F-1 Ordinance A kg Die ❑ Bid Award Al(g Date ❑ Public Heariq Aftg Dale ❑ Other All Dale _g Sj'()N'S()1Z ❑ Council ❑ Major ❑ HK ❑ DCD ❑ Financ6, ❑ Fire ❑ FF E]P&R ❑ Police Zmr, SPONSOR'S The contract with Frank Coluccio Construction of Seattle, WA is complete for the Crystal SUNINIAM' Springs Emergency Surface Water Repair. This emergency contract stabilized the collapsed surface water pipe within Crystal Springs Park. Unit price under-runs totaled a credit of ($15,906.46). Council is being asked to accept and finalize the contract with Frank Coluccio Construction Company in the amount of $164,093.54. By ❑ COW mtg. ❑ CA&P Cnate ❑ F&S Cn-ite ❑ Transportation Crnte F-1 Utilities Crnte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATI-,': 01/24/17 COMMIYFFECHAIR: KATE KRULLER RECOMMENDATIONS: SPONSoR /Ai),\ilN. Public Works CONI NI FITFA," Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $164,093.54 $180,000.00 $0.00 Fund Source: 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 MTG. DATE ATTACHMENTS 02/06/17 Informational Memorandum dated 01/20/17 State of WA Depart of Revenue Notice of Completion 16-114 Minutes from the Transportation & Infrastructure Committee meeting of 01/24/17 117 118 TO: FROM: BY: CC: DATE: City of Tukwila Allan Ekberg, Mayor Transportation and Infrastructure Committee Bob Giberson, Public Works CNmector��� /�~ Ryan Larson, Senior Program Manager Mayor Ekberg Jammmvy 2O,2017 SUBJECT: Crystal Springs Emergency Surface Water Repair — Construction Project No. 91641206, Contract No. 16-114 Project Completion and Acceptance ISSUE Accept contract aacomplete and authorize release of reLeinage. BACKGROUND Maintenance staff was notified of pavement settlement within Crystal Springs Park and 51 S, Ave S during the week Of July 18'2010.A collapsed surface water pipe was discovered with additional failure Of the pavement and 8 sinkhole. The Mayor declared aO emergency ODJuly 21.2O18 and Council approved Resolution No. 1887. The Notice k} Proceed for Contract No. 16-114 with Frank CO|uCCiO Construction Company Of Seattle, Washington was issued on July 21, 2016 for the Crystal Springs Emergency Surface Water Repair -Construction. ANALYSIS Through this emergency contract, Frank Co|UCoo Construction stabilized the site bv filling the sinkhole, securing the utilities, and installing 8temporary bypass pipe. Construction was physically completed on November 11, 2016. The budget for this emergency stabilization phase Of the project was $18O'D0O.OD. The total cost for this contract was $1U4'OS3.54 and OOchange orders were issued. Ret8|O8g0Of$7'492.8O is being withheld. CODSi[UCdDD Contract Amount $180.000.00 COGtUDd8rnJDS Total Frank Coluccio Contract $ 164,093.54 RECOMMENDATION Council isbeing asked to formally accept and authorize the release of the retainage.SUbj8ct to standard claim and lien release procedures, for the Crystal Springs Emergency Surface Water Repair - Construction Project VVithF[8OkCO1UCCiO[|ODSt[uctioOCoDlp8OViDthefiD8|8DlOUOiOf $184'O93.54 and consider this item OD the Consent Agenda @1the February H'2O17Regular Attachment: Notice of Completion Contract No. 16-114 wAPwcng\P*osorsm onpmjeommry*° Springs Emergency Surface Water Repair p,o^, o"t\Docsmro 120 9, Rf Original W ❑ Revised # O rasa NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 12/05/2016 Contractor's UBI Number: 578025601 Name & Mailing Address of Public Agency Department Use Only City 675U–Ea— Assigned to: 6200 Southcenter Blvd Tukwila Wa, 98188 Date Assigned: UB1 Number: 179-00-208 Notice is hereby given relative to the completion of contract or project described below Pro Ject Name Contract Number Job Order Contracting ,Crystal Sprinps Emergency Surface Water Repair (91641206T)l6-114 Amount Retained $ ❑ Yes V No Description of Work Done/include Jobsite Address(es) Crystal Springs Emergency Surface Water Water Repair. Emergency roadway repair and bypass piping to redirect water from plugged structures. Federally funded transportation project? ❑ Yes SK No (if Yes, provide Contract Bond Statement below) Contractor's Name E -mail Address 1AJF1_d_a_V'1t_J­DT__ Frank Coluccio Construction Co. JLisa Patton lisa@coluccio.coml�671442 Contractor Address Telephone # 9600 M,L, King Way S. Seattle WA, 98118-5693 206-722-5306 If Retamage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: I Bond Number: Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 09/28/2016 07/21/2016 Emergency Contract 11/01/2016 Were Subcontracters used on this project? If so, please complete Addendum A. WYes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions + Reductions Sub-Total $ 180,000.00 $ 15,906.46 $ 164,093.54 Amount of Sales Tax 14,236.4 (if various rates apply, please send a breakdown) $ TOTAL $ 164,093.54 iyujL: "these two totals must D Comments: Liquidated Damages $ 0.00 Amount Disbursed $ 156,600.68 Amount Retained $ 7,492.86 TOTAL $ 164,093.54 INote: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to All three agencies below, Contact Name: Email Address: AoDepartment of Revenue lrl Public Works Section Washington State Depwtmern of Labor & Industries (360) 704-5650 Contract Release PWC@dor.wa.gov (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Title: Phone Number: lar Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov REV 31 0020e (4/28/14) F215-038-000 04-2014 121 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid lD* All City Sawing & Drilling LLC. 602372903 673631 Bravo Environmental NW INC. 602946218 674243 Everson's Econo Vac INC. 601663326 675816 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. 1 JWi 01 0020e Addendum (04/28/14) F215-038-000 04-2014 Transportation Committee Minutes ...................................................................................... ............................... January 24, 2017 C. Contract Amendment: 53rd Avenue South (South 137th Street through South 144th Street) Staff is seeking Council approval of Supplement 2 to Contract 15 -159 with KPG, Inc. in the amount of $79,858.20 for real estate acquisition services for the 53rd Avenue South Project. The design is now at 60% and 19 locations were identified where minor additional right -of -way or easements are required. The total budget for right -of -way acquisitions is $98,000. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. D. Project Update on South 1601h Street Speed Cushion Pilot Project Staff updated the committee on a plan to pilot the installation of speed cushions on South 160th Street from 42nd Avenue South to 5151 Avenue South. Speed cushions are humps or tables that include wheel cutouts for emergency vehicles. Speed data will be collected both before and after installation to assess the impact of the pilot project. The costforthe cushions and signs is $33,197.40 which will come from the $75,000 Traffic Calming budget. Staff plans to conduct outreach with impacted residents to notify them of the pilot and request feedback. Councilmember Quinn noted that traffic calming is requested by residents city -wide and asked that there be strong, defensible rationale for the locations of pilot projects such as this. Staff is purchasing two more mobile radar speed units to better assess needs around the city. Chair Kruller also noted that there are speed issues around the city, particularly near schools, and is interested in piloting the cushions in other areas as scion as practical. DISCUSSION ONLY. E. Purchase of Water Hydrant Saver Staff is seeking Committee approval of a Stanley Hydrant Saver in the amount of $6,022.50, funded from the Water division's small tools and minor,equipment budget. This is a hydraulic impact wrench that will make fire hydrant value seat removal more cost effective and safer for the operator. COMMITTEE UNANIMOUS APPROVAL. F. Contract Closeout - 20,15 Central Business District, Sanitary Sewer Rehabilitation Staff is seeking Council approval of contractcompletion and release of retainage to the Michels Corporation in the amount of $509,310.89 for the 2015 Commercial Business District Sanitary Sewer F e'habilitatiorr Project. This project installed approximately 6,510 lineal feet of cured -in- place liner within the right -of -way of Andover Park East, Industry Drive, Minkler Boulevard and private easements. UNANIMOUS, APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CON SENT AG E N DA. G. Contract Closeout: Crystal prin sg Emergency Surface Water Repair Staff is seeking. Council approval of contract completion and release of retainage to the Frank Coluccio Construction Company in the amount of $164,093.54 for the Crystal Springs Emergency Surface Water Repair Construction Project. This project constructed emergency repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and 511t Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENTAGENDA. 123 124 FA My 'V &IF JFA Meeting Dale Prepared hy Mqvrlr r Council review 02/06/17 LH Z Resolution Alg Dale 217116 F-1 Ordinance 211tg Dan, F-j.Bid-,-lnwrd AIg Date F-1 Public flearil� Aftg Date ❑ Other YW g Dale SPONSOR ZC'ouncil DMqyor E]FAIR ❑ D(L) 0,17'inance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ 11W1' SPONSOR'S The Public Safety Committee desires to meet in the Hazelnut Meeting Room of City Hall for the duration of 2017. This Resolution updates the 2017 Standing Committee meeting schedule to reflect this change. No other changes are proposed. Rrvii,,.wri) BY D cow mtg. r-1 CA&P Crnte ❑ F,&S CrTite ❑'Fraiasportation Cinte ❑ Utilities Cmte F-J.Arts Comm. F-j Parks Comm. ❑ Planning Comm. DA'I'E: 1/17/17 PUBLIC SAFETY COMMITTEE CII.AIR: MCLEOD RECOMMENDATIONS: SPONSOR /ADMIN. Adopt under Consent Agenda COST IMPACT / FUND SOURCE AMOUN'r B t JDGE,rED APPROPRIATION REQUIRED Fund Source: Comments: MTG.DATEI RECORD OF COUNCIL ACTION 2/6/17 ITEM INFORMATION ITEM NO. -TS, I'AFFSPONSOR: LAUREL HumPHREY 1 2/6/17 A(,FNDA ITEN11TILF, Resolution amending the standing committee meeting schedule. Cxvl"("uld`, ❑ a . savxjion Aft ,g Date ❑ motion AT�g Dale Z Resolution Alg Dale 217116 F-1 Ordinance 211tg Dan, F-j.Bid-,-lnwrd AIg Date F-1 Public flearil� Aftg Date ❑ Other YW g Dale SPONSOR ZC'ouncil DMqyor E]FAIR ❑ D(L) 0,17'inance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ 11W1' SPONSOR'S The Public Safety Committee desires to meet in the Hazelnut Meeting Room of City Hall for the duration of 2017. This Resolution updates the 2017 Standing Committee meeting schedule to reflect this change. No other changes are proposed. Rrvii,,.wri) BY D cow mtg. r-1 CA&P Crnte ❑ F,&S CrTite ❑'Fraiasportation Cinte ❑ Utilities Cmte F-J.Arts Comm. F-j Parks Comm. ❑ Planning Comm. DA'I'E: 1/17/17 PUBLIC SAFETY COMMITTEE CII.AIR: MCLEOD RECOMMENDATIONS: SPONSOR /ADMIN. Adopt under Consent Agenda COST IMPACT / FUND SOURCE AMOUN'r B t JDGE,rED APPROPRIATION REQUIRED Fund Source: Comments: MTG.DATEI RECORD OF COUNCIL ACTION 2/6/17 - MTG. DATE ATTACHMENTS 2/6/17 Resolution 125 126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, TO RE-ESTABLISH THE TITLES, DUTIES, AND SCHEDULE OF THE STANDING CITY COUNCIL COMMITTEES AS OF 2017 AND CHANGE THE MEETING LOCATION OF THE PUBLIC SAFETY COMMITTEE; AND REPEALING RESOLUTION NO. 1904. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and WHEREAS, it is in the best interest of the City to inform the community of all City Council Committee meeting days, times and locations; and WHEREAS, the existing Council Committee framework as outlined in Tukwila Municipal Code Section 2.04.180 has been in place since 1987; and WHEREAS, the City Council gave direction to implement a new committee framework for 2017, which will be evaluated at the end of the year to determine if committee workload is appropriately balanced; and WHEREAS, the City Council desires to change the meeting location of the Public Safety Committee; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal Code Section 2.04.180, there are four standing committees of the Council, consisting of three members each. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. All Council Committee meetings are open to the public. WAWord Processing\Resolutions\Council Committee Meeting Schedule for 2017-revised 1-19-17 LH:bjs Page 1 of 3 127 Section 2. The Council Committee meeting schedule and locations are as follows: 1. Community Development and Neighborhoods Committee meetings shall be held on the second and fourth Monday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to housing policies and programs, planning and land use, community engagement and outreach, parks, recreation facilities, economic planning and tourism, and human services. 2. Finance Committee meetings shall be held on the first and third Tuesday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to financial management and fiscal operations of the City, personnel issues, library, information technology, and finance and administrative services. 3. Public Safety Committee meetings shall be held on the first and third Monday of every month in Suite 100 of the 6300 Building, Foster GenferenGe reem-, 6300 SouthGenteF BoulevaFd, the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to police, fire, municipal court, public safety facilities, animal control, emergency services, and code enforcement. 4. Transportation and Infrastructure Committee meetings shall be held on the second and fourth Tuesday of every month in Suite 100 of the 6300 Building, Foster conference room, 6300 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to transportation, traffic, streets, water, sewer, surface water, power, public works facilities, street lighting and signals, solid waste and recycling, river basins and levees, telecommunications and fleet. Section 3. Committee meetings failing on a Monday holiday will be held on the following Tuesday, with the regularly scheduled Tuesday meeting moving to the following Wednesday. In the event there is a Tuesday holiday, the Committee meeting will move to the following Wednesday. Section 4. In the event there is a fifth Monday in a month, there will be no Council Committee meetings during that week. Section 5. Repealer. Resolution No. 1904 is hereby repealed. WAWord Processing\Resolutions\Council Committee Meeting Schedule for 2017-revised 1-19-17 LH:bjs Page 2 of 3 128 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: WAWord ProcessingResolutions\Council Committee Meeting Schedule for 2017-revised 1-19-17 LH:bjs Page 3 of 3 129 130 COUNCIL AGENDA SYNOPSIS ---------------------------------- ljlilialr --------------------------------- I ITEMNO. Meaiq Dale PrOpared by Mqyors review Council review 01/23/17 PH ❑ Resolution Mtn Date ❑ Orefitlalnv A4g Dale 02/06/17 PH 1-1 Other A/I(g Date SPONSOR ❑ Council ❑ Mayor ❑ PR ❑ DCD ❑fineince ❑ .1"in, [:] IT [:] P&R Z Police ❑ P1,F' SPONSOR'S The multi-jurisdictional VNET works with the Drug and Enforcement Administration (DEA) SUNINIARY on mid to high level narcotic investigations in the South King County region. The Department of Justice has changed the requirements for all task forces working with the DEA such as VNET in order to stay compliant. One of the new requirements is to renew the Interlocal agreement every 12 months.The Council is being asked to approve the agreement at the 1/23/17 and 2/6/17 Council meetings. RrN i I ? V 1,1) BY ❑ C.O.W. mtg. ❑ CDN Comm ❑ Finance Comm. Z Public Safety Comm. F-1 Trans &Infrastructure ❑1 Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DA-113: 1/17/17 CONIMI'1'1'11,' ('11AIR: MCLEOD RECOMMENDATIONS: SP()NS()iz/At)Ni1N- Department of Community Development CONINIFITFIF Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 ITEM INFORMATION 5 131 SPONSOR: RICK MITCHELL 1/23/17 A(,,1`NDA IT1,*N4T1T1T'1 Valley Narcotics Enforcement Team (VNET) Interlocal Agreement Cx1,r("()m, ❑ Dhwufsim ,g Date 01123117 Z Motion M g Dale 2106117 ❑ Resolution Mtn Date ❑ Orefitlalnv A4g Dale ❑ Bid Award AILS Date ❑ Public Heafiq 111tg Date 1-1 Other A/I(g Date SPONSOR ❑ Council ❑ Mayor ❑ PR ❑ DCD ❑fineince ❑ .1"in, [:] IT [:] P&R Z Police ❑ P1,F' SPONSOR'S The multi-jurisdictional VNET works with the Drug and Enforcement Administration (DEA) SUNINIARY on mid to high level narcotic investigations in the South King County region. The Department of Justice has changed the requirements for all task forces working with the DEA such as VNET in order to stay compliant. One of the new requirements is to renew the Interlocal agreement every 12 months.The Council is being asked to approve the agreement at the 1/23/17 and 2/6/17 Council meetings. RrN i I ? V 1,1) BY ❑ C.O.W. mtg. ❑ CDN Comm ❑ Finance Comm. Z Public Safety Comm. F-1 Trans &Infrastructure ❑1 Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DA-113: 1/17/17 CONIMI'1'1'11,' ('11AIR: MCLEOD RECOMMENDATIONS: SP()NS()iz/At)Ni1N- Department of Community Development CONINIFITFIF Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 Forward to next Regular Meeting 02/06/17 MTG.DATEI ATTACHMENTS 01/23/17 Informational Memorandum dated 1/10/17 Interlocal agreement Minutes from the Public Safety Committee dated 1/17/17 2/6/17 No attachments 131 132 l Mayor Cit of Tukwila Allan ,x Ya Mayor's 1 David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: February 1, 2017 SUBJECT: Report for February 6, 2017 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Puget Sound Regional Council's (PSRC) Bicycle and Pedestrian Advisory Committee (BPAC) Meeting: On January 10 Community Development staff attended Puget Sound Regional Council's (PSRC) Bicycle and Pedestrian Advisory Committee (BPAC) meeting. The group discussed new threshold criteria, and developed member input for inclusion of trail projects in the T2040 Capacity Project List. This change allows more bicycle and pedestrian projects to be eligible for PSRC funding as programmatic investments not subject to the board approval process. Meetings will be held throughout the region over the next few months to obtain input on regional bicycle network routes. • 45th Annual Economic Forecast Conference: Mayor Ekberg, Council President Robinson, Councilmembers Hougardy, Kruller, McLeod, and Seal, and staff from Economic Development, Finance and Community Development attended the 45th Annual Economic Forecast Conference in Seattle on January 12. • Association of Washington Cities Mayor's Exchange: Mayor Ekberg attended the Association of Washington Cities Mayor's Exchange in Olympia on January 18. • Regional Transit Committee Meeting: On January 18, Community Development staff attended a Regional Transit Committee (RTC) meeting. King County Metro provided a presentation on the pilot program for carpool parking permits at six park and rides around the County. Other programs to provide access to transit include a first /last mile connection program in partnership with Uber and Lyft, as well as a program to use parking spaces at multifamily properties near transit stations left empty during day when residents are at work. In the 2nd quarter of 2017 Metro will explain how projects were chosen for funding under the Alternative Services Program. II. Community Events • Family Pancake Breakfast: On January 19, the Tukwila Community Center Preschool had their annual family pancake breakfast. Several parents and grandparents attended the festive morning activity. 133 City Administrator's Report February 1, 2017 Page 2 • Tukwila Community Center Open House: On February 1 Parks and Recreation staff will kick off a month -long celebration to honor the 20 -year anniversary of the Tukwila Community Center and the people, programs and patrons that have made the facility the center for community. The evening will include membership specials, interactive information tables, give -a -ways, free drop in fitness programs, and a free community style spaghetti dinner. • Volunteer Appreciation Ice Cream Social: The annual Volunteer Appreciation Ice Cream Social will be held on February 8 at the Tukwila Community Center from 5:00 p.m. — 7:00 p.m. • HERO Gala: On February 25 Tukwila Parks and Recreation will celebrate the 20 -year anniversary of the Tukwila Community Center with an evening of music, stories, small bites and cheer. Proceeds will benefit the HERO Scholarship Fund. • King County International Airport /Boeing Field Master Plan: King County International Airport/Boeing Field is currently in the process of updating its Master Plan to serve as the guide for future land use planning at the airport. A neighborhood briefing for community members from Allentown, Duwamish, and other Tukwila neighborhoods is scheduled for February 7 at 7:00 p.m. at the Tukwila Community Center. III. Public Safety Plan • Public Safety Plan Implementation: On January 18 the City received 11 Statements of Qualifications for architectural services for the new bond - funded Fire Stations #51, 52 and 54. Finalist interviews are scheduled for February 7 with plans to bring a final contract to Committee and Council for approval in March. IV. Staff Updates Public Safety • Bulldog Academy: The Tukwila Police Department School Resource Officer is organizing the Bulldog Academy that is scheduled to begin February 9. • Coordination with the International Rescue Committee: Community Liaison Officer Matt Valdez continues to provide weekly presentations to the International Rescue Committee. Project Updates • Tukwila Village: The Washington State Housing and Finance Commission approved Tukwila Village Development Associates application for tax credits and bond financing for phase one. This is a key milestone in securing financing for that phase, which is currently under construction and will include two senior apartment buildings, the plaza, and plaza building. • Youth Action Day: Teens for Tukwila participated in the annual Youth Action Day in Olympia January 29 and 30. • Wildlife Explorers Grant: Staff applied for a National Recreation and Parks Association grant to support a program call Wildlife Explorers. The program aims to expose children to nature in urban and suburban settings while providing staff with easy Phone: 206-433-1800 + Email; ayor T'ukwilaWA.gov + Website: T"ukwilaWA.gov 134 City Administrator's Report February 1, 2017 Page 3 to use materials that require no formal education in environmental education. Staff learned this week that we will receive $2690 to support the program. • Southcenter Pedestrian /Bicycle Bridge: Contractor completed building, pouring and curing the concrete for the grout pad at Abutment #1 on the west side of Green River. • Neighborhood Traffic Calming: The S 160th St Speed Cushion Pilot Project update was presented to the Transportation and Infrastructure Committee on January 24. Phone: 206-433-1800 + Email; ayor TukwilawA.gov + website: TukwilaWkgov 135 136 Upcoming Meetings & Events February 2017 6th (Monday) 7th (Tuesday) 8th (Wednesday) 9th (Thursday) 10th Frida 11th (Saturday) ➢ Civil Service ➢ Finance Cmte, ➢ Park ➢ COPCAB, Council Chat Commission, 6:15 PM Commission, 6:30 PM 9:00 - 10:00 AM 5:00 PM *PLEASE NOTE 5:30 PM ( Duwamish *PLEASE NOTE (Hazelnut SPECIALTIME* (Community Conference SPECIAL TIME* Conference Room) (Hazelnut Center) Room) Stop by and informally Conference talk with a Tukwila City Room) Councilmember about Volunteer anything on your mind ➢ Public Safety Appreciation regarding Tukwila. Cmte, ➢Library Celebration 5:00 -7:00 PM Foster Golf Links 5:30 PM Advisory (Community Center Clubhouse (Foster Board, Atrium) (13500 Interurban Ave S) Conference Room) 7:00 PM We invite current, (Community past and future Center) volunteers to join us ➢ New Employee for an ice cream Reception social. 6:30 PM For more information (City Hall Lobby) contact Shannon at 206 - 768 -2822. Free Family ➢ City Council Cooking Workshop Regular Mtg., 5:30 — 7:30 PM 7:00 PM (Community Center) (Council Intro to Meal Chambers) Planning. Space is limited -- please sign up to reserve a spot. 206 -768 -2822 13th (Monday) 14th (Tuesday) 15th (Wednesday) 16th (Thursday) 17th (Friday) 18th (Saturday) ➢ Community ➢ Transportation ➢ Arts Dine at Chipotle Development & & Infrastructure Commission, fundraiser for Neighborhoods Cmte., 5:00 PM Tukwila Parks & Cmte., 5:30 PM (Community Recreation Youth 5:30 PM (Foster Center) Scholarship (Hazelnut Conference (HERO) Fund. Free Family Conference Room) Room) 11:00 AM -9.00 PM Cooking Workshop Mention you are ➢ Tukwila 5:30 - 7:30 PM there to support International (Community Center) Parks & Recreation ➢ City Council Boulevard "Healthy Snacks ". and 50% of the Committee of Space is limited - proceeds will be the Whole Mtg., Action Cmte, please sign up to donated! 7:00 PM 7:00 PM reserve a spot. (Valley View 206- 768 -2822. (Council Sewer Dist., ➢ Tukwila Chambers) 3460 S 148th) Societ, Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 59`h Ave S. I Tukwila Week in celebration of the 20th Anniversary of the Tukwila Community Center. January 10 thru April 20: Free income tax preperation assistance available at Tukwila Community Center Tues/Thurs: 5:00- 8:00 PM, Saturday: 10:00 AM - 2:00 PM Visit www,.uwkc.org/taxhc1-p or call 211. ➢Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206- 767 -2308. ➢Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Sara Valdez at 206 -431 -2187. ➢Community Development and Neighborhoods Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206- 431 -219.7 ➢Finance Committee: I st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) A contract for health care brokers services. (B) An lnterlocal Agreement for Regional Animal Services of King County (RASKC) for animal control services. ➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Shannon Fisher at 206- 767 -2312. ➢Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206- 767 -2332. ➢Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room. (A) Discussion with a representative from FACETS regarding the fire location study. (B) An ordinance relating to destruction of forfeited forearms. (C) Discussion on Public Safety Plan Siting Advisory Committee. (D) Police Department 20)16 4 " Quarter report. ➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206- 433 -1815. ➢Transportation and Infrastructure Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 591 Avenue S. Contact Louise Jones -Brown at 206 -244 -4478. 137 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. February 6 13 21 (Tuesday) 27 See agenda packet Special Presentation: -Police Department cover sheet for this week's agenda Awards. (February 6 2017 Regular -Life-saving medal Meeting). awarded to Officer Dean Kolstad and Office Jason Wollan. Unfinished Business: A Binding Letter of Intent with Regional Animal Services of King County (RASKC) for animal control services. ,W.*