HomeMy WebLinkAboutCOW 2017-02-13 Item 3A - Interlocal Agreement - Animal Control with Regional Animal Services of King County CO UNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEM NO.
Meeting Date Prepared by Ma or's review Council review
02/13/17 VC
• 02/21/17 VC 3.A.
ITEM INFORMATION
STAFF SPONSOR:VICKY CARLSEN ORIGINAL AGENDA DATE: 2/13/17
AGENDA ITEM TITLE Authorize the Mayor to sign the Final Intent to Contract and enter into an Interlocal
Agreement with King County Regional Animal Services
CATEGORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Heanng ❑ Other
Mtg Date 2113117 Mtg Date 2121117 tYltg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ®Finance ❑.Fire ❑TS ❑P&R ❑Police ❑PW ❑Court
SPONSOR'S Council is being asked to authorize the Mayor to enter into an Interlocal Agreement with
SUMMARY King County Animal Control Services (RASKQ beginning January 1, 2018 based on the
Agreement in Principle. .
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ® Finance Comm. ❑ Public Safety Comm.
❑ Trans &Infrastructure ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm.
DATE: 2/7/17 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance Department
COMMTI"I7'E Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXP]T-NDI,I'URE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
2/13/17
MTG. DATE ATTACHMENTS
2/13/17 Informational Memorandum dated February 1, 2017
Summary of Key Provisions and Changes from Current Interlocal Agreement
2018 Regional Animal Services Interlocal Agreement with Changes Tracked &clean copy
Benefits of Regional System, 2018 Estimated Payment Calculation
Minutes from the Finance Committee meeting of 2/7/17
2/21/17
1
2
A City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
CC: Mayor Ekberg
DATE: February 1, 2017
SUBJECT: Authorization to enter into an Interlocal Agreement with King County
Regional Animal Services (RASKC) beginning January 1, 2018
ISSUE
Authorize the Mayor to enter into an Interlocal Agreement with King County Regional Animal
Services to continue to provide animal services for unincorporated King County and 24 contract
cities, including the city of Tukwila, beginning January 1, 2018. The execution of the contract is
contingent on costs and the contract remaining the same without material changes.
BACKGROUND
King County has been providing regional animal control services for several years. In 2010, the
County created a partnership with 26 cities. In 2012, 25 cities contracted with King County for a
3-year term, ending December 31, 2015. In June, 2012, the City approved and signed this
Agreement that remained in effect through the end of 2015. The agreement allowed for an
extension for an additional two-year term, ending December 31, 2017, which Council approved in
March 2015.
The programs and services are supported by pet licensing revenue and fees/fines as well as the
general fund of King County and many of the contracting cities.
The cost allocation model assigns 80% of program expenses based on use (responses to calls,
shelter intakes, etc.) and 20% based on population to provide a correlation between the costs of
the program and the use of the program. Tukwila data compared to all contract cities and
unincorporated King County is as follows:
Tukwila All Entities
2016 population 19,540 1.91% of total population
2016 calls 188 7% of total calls
2016 shelter intakes 286 5.71% of total shelter intakes
2016 license count 1,119 1.18% of total licenses
King County's projected contribution is $5.1 million of the general fund to support animal services,
which is about 35% of the total revenue of$14.5 million for the program. Member cities contribute
about $1.7 million, or 11%, The remaining revenue for the program comes from license and
adoption fees, enhanced services, and other miscellaneous fees and charges.
DISCUSSION
The existing contract has been under review by representatives of each of the member cities as
well as King County for the last several months. A copy of the 2018 Regional Animal Services
Interlocal Agreement with changes tracked is included as an attachment. Summarized below are
the changes that included in the interlocal agreement: 3
INFORMATIONAL MEMO
Page 2
1. Cost allocation methodology to remain essentially the same (80% based on service usage
and 20% based on jurisdiction population) but usage would be on a 3-year rolling average
rather than annual.
2. The term of the agreement would change from 3 years to 5 years. (Effective January 1,
2018 through December 31, 2022).
3. A 5-year automatic extension. An opt out of automatic extension available by providing
notice no later than June 30, 2021. Added 14-day timeline for County to provide
notification to others.
4. Limited Re-Opener upon Notice of Termination, if any city or cities opts out of the second
term, and the resulting cost impact to any remaining party is not estimated to exceed 10%,
the Agreement shall automatically extend for a second 5-year term, to December 31, 2027
subject to agreement adjusting the ILA as necessary based on parties departing the
system.
5. Latecomers would be allowed prior to the termination or expiration of Agreement, but only
if the additional party will not cause an increase any City's net costs payable to the County
or decrease in services provided under this Agreement.
6. Retain shelter credits (no Transition or Licensing support credits).
7. Jurisdiction revenue in excess of jurisdictions costs will be used to reduce regional model
support expenses that are now County General Fund expenses that are not charged to
model.
8. City of Kirkland will not be a part of the regional model effective January 1, 2018. 50% of
the resulting cost impact (140K) is mitigated by King County making program cost
reductions that do not impact service delivery. Services, service levels, and field districts
will remain the same.
Estimated costs for the City of Tukwila is estimated to be$111 thousand, about$6 thousand lower
than currently budgeted.
Timeline for negotiating the agreement is as follows:
September 1, 2016 Draft agreement in principle completed
December 31, 2016 Cities confirm non-binding mutual interest based on agreement in
principle
January 2017 County approves draft contract— based on agreement
June 1, 2017 Final deadline for municipal approval of Interlocal agreements
A representative from Regional Animal Services of King County will be attending the February
13, 2017 Committee of the Whole to provide information on the financial and service impact to
the city of Tukwila as well as answer questions.
RECOMMENDATION
Council is being asked to authorize the Mayor to enter into an interlocal agreement with King
County Regional Animal Services beginning January 1, 2018 and consider this item at the
February 13, 2017 Committee of the Whole meeting and subsequent February 21, 2017 Regular
Meeting. The execution of the contract is contingent on costs and the contract remaining the
same without material changes.
WA2017 Info Mennos\RASKC,docx
INFORMATIONAL MEMO
Page 3
ATTACHMENTS
Summary of Key Provisions and Changes From Current Interlocal Agreement
2018 Regional Animal Services Interlocal Agreement with Changes Tracked
2018 Regional Animal Services Interlocal Agreement— Clean Copy
Benefits of a Regional System
2018 Estimated Payment Calculation
WA2017 Info Mernos\RASKC.docx
6
�
!
Regional Animal Services ofKing County—2018-20O2ILA
Summary of Key Provisions and changes from current ILA
Attachment
Contract section Key Changes from 2016-2017 ILA
2. Services Description 0 Updated -service start date to January 1, 2018
Exhibit A= Description of Services 0 Edited to include other animal care providers beyond PAWS;
Removed reference to licensing support
Exhibit B =Control Districts& map 9 Updated to reflect 24 contracting cities (altered the title to reflect
boundaries are for"operational" usage; costing to be done on
single district)
Exhibit E—(Optional) Enhanced 0 Minor edits
3. City Obligations (code adoption * Updated to clarify responsibilities of(4) cities who do not adopt
Authorization, Coo pe ratio n/Lice nsi ng County code by reference
Support) 0 Update incudes reference to appeals and Hearing Examiner
4.Term 0 5 year term
0 Additional five year automatic extension
0 For automatic extension and termination -Clarified notification
process and added 14 day timeline for County notification
0 Opt out of automatic extension by providing notice by June 30,
e Contingent extension, if any city or cities opts out of the second
term, and the resulting cost impact to any remaining party is not
estimated to exceed 10%,the Agreement shall automatically
extend for a second five year term,to December 31, 2027
5. Latecomers 0 Latecomers,allowed prior to the termination or expiration of
Agreement, but only if the additional party will not cause an
increase in any City's net costs payable to the County or decrease
in services provided under this Agreement
6. Compensation 0 3 year rolling averages for calculating usage
0 Use a single district for purposes of allocating costs
0 Eliminate preliminary estimating
0 One payment/year
0 Retain shelter credits and Transition credits (No Licensing support
Exhibit C—Calculation of Estimated 0 Updated to reflect changes noted above
Payments
Exhibit C-1 2018 Estimated Payment 0 Updated to reflect changes noted above
Calculation
Exhibit C-2 Population, Calls for Service 0 Updated to reflect changes noted above
and Licensing Data for Jurisdictions—
Used to Derive 2018 Payment
Calculation
1 DRAFT Updated January 3O, 2Ol7
Regional Animal Services mfKing County—2018-2Q02ILA
Summary mf Key Provisions and changes from current ILA
Attachment
Contract section Key Changes from 2016-2017 ILA
Exhibit C-3 Calculation of Budgeted 0 Updated to reflect changes noted above
Allocable Costs, Budgeted Total Non-
Licensing Revenue and Budgeted Net
Allocable Costs
Exhibit C-4 Calculation and Allocation of 0 Updated to reflect changes noted above
Transition Funding Credit and Shelter * Removed references to Transition Funding Credits(removed)
Credit * Removed references to New Regional Revenue
Exhibit C-6 Summary of calculation 0 Updated to reflect changes noted above
Periods for Use and Population
Components
Exhibit C-7 Payment and Calculation 0 Updated to reflect changes noted above
Schedule
7. Reconciliation 0 Jurisdiction revenue in excess of jurisdictions costs—used to
reduce County GF expenses—regional model support expenses—
not charged to model
0 For cities receiving credits, if more revenue is collected than
anticipated in revenue estimate, excess shall first be used to
reduce credits, unless otherwise determined by the County
Exhibit D Reconciliation & Updated to reflect changes noted above
8. Reg'ional Revenue Generation and 0 Remove references to New Regional Revenue
Licensing Revenue Support 0 Remove Licensing Credits (& Licensing Support Cities references)
0 Removed first come (request) basis. Include County option to
implement licensing support services for cities receiving shelter or
transition credits
0 Gives County discretion to implement enhanced licensing for cities
receiving credits
Exhibit C-5 Licensing Revenue Support 0 To be Deleted
Exhibit F—(optional) Licensing Support 0 Combined Attachment A to Exhibit F into one document. Update
to reflect changes noted above, including removing reference to
Exhibit C-5
9. Mutual Covenants/independent 0 No changes
Contractor
10. Indemnification and Hold Harmless 0 No changes
11. Dispute Resolution 0 No changes
12.Joint City County Committee and 0 Update to focus committee on revenues and costs and program
Collaborative Initiatives service lines (removed specific initiatives topics list"a-q")
13. Reporting 0 No changes
2 DRAFT Updated January 3O, 2Ol7
Regional Animal Services oYKing County—2$18-2OD2 ILA
Summary of Key Provisions and changes from current ILA
Attachment
Contract section Key Changes from 2016-2017 ILA
14.Amendments Edited—removed "legislative bodies" reference.
The intent of this language is to not be overly prescriptive - in requiring
legislative approval. Each jurisdiction can determine for itself what level of
authority it has or needs in order to approve an amendment the
contracting parties(66% majority) agree on.
This language is written so contracting parties would not be "required"to
seek their council's approval, if their individual process allows for it, when
a ministerial change or edit that does not have significant or substantive
impact is agreed upon by a (66%) majority of the contracting parties.
15.General Provisions * No changes
MS.Tff.-M-s%Q- IMR'eMSA%Ag*eefAe4# 0 Deleted from ILA—not applicable for this ILA
16.Administration 0 No changes (section numbering revised)
3 DRAFT Updated January 3U, 2Ul7
10
ZOOS Regional Animal Services
interlocal Agreement
el It Ivd intoeffe(tive'lsot [16" 1" d v if l ariva
a � l"Y'
'QYl ,fir ..............t.....................
ond bctween KIM,,COUN FY, llicj aj ( oLLtion and leg'll
...................------------
SUbdiViSi011�)f the SIM(?Of Vva"hill�lloll Ohc�"Courltv")'Ind the(-itv of
---..................... .....................I----------- ...........
-IA L� )L i I
1, i,14-IL I 011c Citv-1
Al of inimal n I Ii
h ih 011d Safuh,'-illd promote"
W I I I RI:: ,uk,h ,i-,rvices oil a rogional hasis allows for enhanced
. ............. ...........-1-- ......................
(Mirdination and traAim,of A.ic alld mlimal hcaljtl�i""'ucs coll'j�'Icm v of
_al,�4LjL, Lo wJjiris.didjonal boundaric oL.'cale-Irld oa,w of
r-t Ji t.'-4Ldl L-iLl 1-d.
C' tie,,,, partnel"s ill servio-'
A ir�!!Jjll
.................
worl,efiectiveh"mid are CLNonwi .o....f....O. w Anin,.A.......Sc rvi(es Pro �ranpqL c
..........
Ountv;alld
VVI JFIRI'AS, and the are partie,,to a 2010 Aninril Intedocal
..................................
A ................------- . .......
e-0 lje�_will turminA(�oi i_Pecemb,er 3L_20
M I F RI A S m h Li j his Agreell-wilt i"klk'n(Aed lo A(']'the pi(?\i"ron of"ervice
--—------------------- ------------------
Ol"MMIM'r Mid t I mil d corllpu�
" ( 1'�'flioll and ill the 20W
........... ---------- ------------
ha� (,I,\ice" lqm i( oc Qhimw'j
...............
VV I I LRI S' d w(it v m I r um it to tile Intel]oCal (wpvi-,lti(m Aa LC! (.- C ha Liter
- - - I A......I---------- ..........-
3 Q
authori/od and desile- to�oI it rac t wiih III( ("mJ11tv for it)('perfm nlam c Ad
Aninwl
III:Rl:'A4, the Counh,i,.;audwri/cd hv the Interlo(A(-o( eratj i -A 1 Section 120
..................... -jV -1.1�2fl -I—.............
�Lt�LI(L-Kilw Colmh I1,11 or I Kiiig C'olmlv(odc 11.02.030 io render uch orvice,,and k m..................................... --.1.................--.-
!hLljill lo rendi'l-"lldl service"oil the telm,and Grwditio nr hercillafter"et [or - .grad'
L-L LL-1-
N 0 W I I I I R 11,OR F,ii i�on,id ci-ji t i on of the o \m ml�,mid�igwcment�,
--1.................. .......
mtjhwd in thi,A rccnit' te
..i........ej.--------h------ aazrcc a,,foHow":
1. Definitions. Unless the context clearly shows another usage is intended,the
following terms shall have these meanings in this Agreement:
,,I._"Agreement"means this 2018 Animal Services In terlocal Agreement,
including any and all Exhibits hereto.j-,I i,iiiless the context clearly indicates
othorv,ise,the dearer"A!recmenl"I,,in ended,war-444-I,-#-i444*i-to reference all
r+ 4-2018 Animal tic rvites 1j)terlocal Agreements by and between the
County and other Contracting Cities.
L_"Animal Services"means Control Services,Shelter Services and Licensing
Services combined,as these services are described in Exhibit A.
Collectively,"Animal Services"are sometimes referred to herein as the
"Program."
'44+h r t d ktr0l-Sae+vi-e a
"Contracting Cities"means all jtjes,that are
parties to an Agreement.
d. "Contract rj_gYarftc
i r,al I oI)tr,)4 hII ije',and the Could
................ .......
c "Coritrol ffistrict" mean,l one(If tht, areat,deline'lled in
.................
jjjj P..
_L.Lr_HiL__rovii(,n of AiiiiIiA(-ontro.l.S..c..I...viw,
"1311,I)anced Control Services" are add it ioi Ill col it I„d Sol-\i� I hat I[w Cit",
Wrmand copdjtio i,, I,,de,,k,rik,d fil Exhibit F
-------------
tlrc 1:1111,11 (.,(1( oi I t rol 1-)<a rO,es O,nit I(C
"Enhanced Licensing Support Services"are additional Licensing
Support Services that the City may purchase under certain terms and
conditions as described in Exhibit f("Enhanced Licensing Support
Services")
11 "Lat c Muer Citv" nteatl�,I JI iat Linder an
...........: _
('WtAlk'd MICI-1,111LIM-V,2018, per ffic conditiow�
-with III('Co lllt\'
of ;edion 5.
Document DaWd _W4"4,4,-P,' I I
2
12
i"Parties"means the City and the County.
:----"t r+trac-ting-l'attrex:""r3aaaa++ all" +"qtr -t a} k ki.k:-,-a++ci
«� .__"1�stixt�ata�ai--t'-a�%-rase+�-t"-rta«xa+a>.-Nara�a+ax-rfrr+�t_4laa>(-ra-t�-+�.-a>tit:ia+aa+6a>+I-4a�aawaz-k�--tlaaa
tl lit v11111+ tG e�+'a+t i+-r+a-arl-,bra
+-+." +t l •rt 4rir >kit ki+r ( + +aka
+;i-iaa�•�+-+�c>ta...l=;mil+�k:iit:..4'_�;
},.._.�a�F'-r�li+rt+ra;�a�y- rta<41-?-El�:�1'erg+rrtk.rrt"-_+r�+yr+air-tlac,..a+w+-r+�rtc=tid+++r�rta�i icy-ki-r<:r
R4('4-4 ,
+444: t
It
4=+-a+-a t+tc=tt++ l'r+kv-+ata-:}+a+i -d ,?+1-1 ct+q+i 11r.
l=+all..kre-
lr
Arta-rc+iy,b>�ie.K-+=el'�t�t'taa l-�h+last-t�:--=���eco+ttt4rati+ara".i.4kae.,.�:r+-+n=e�7-1+�-w-1�it&�
ti-+c�--Ft<�c=+-�rr•i•1-rxa tiayrr-:�l-rat+�rE:ra++�ra4-�-`�+aaa-r++rH._r.4;-+-fic�a>++aai+a4=e-l-
j. "Service Year"means the calendar year in which Animal Services are or
were provided. xt+,4"i taxt to dliiti Arc++rrrtr;gt.
-=�-A-g r :+-44+e
:tip%+...I.+tW-----2 444-9-,—vF+d Hi l�+ceara xl,�ar�a=i-�iraily"i�+=�-r+-pjra-r+t-aaartaarrl-?rera+-+c-c
4+a+t R-4i+-+} 4-tti+, «+r-taaz+=c kr 3rr-7 attri t+cwa-4+a+a+rFla441 ta;t a,arat;•.�t�r+ rr
a++cl r tae5 +�aG taa'i tk raa,4-+,4 4 ,<asa•:->i t rn'l+ckre>+c> a ra ti-4+e+aa-�4+a +v .::t+t+ r ++a
t-+ �rtia=ei�d+v c t raa�ai 44-o�,cw-4-t i 4A 40+ L;44+4>4-++-ert1,4+a1-14-oV+1+a++-t-j
Document Dated+ �,.,_:.,.+ x,'.:..1...!_7 3
13
-[-�-
+a�.
E t l ti was t4 k)-:
2.—Services Provided. Beginning January 1,201f 4,the County will provide the City
with Animal Services described in Exhibit A. The County will perform these
services on ba li.ff of the Ci, consistent with governing City ordinances adopted in
accordance with Section 3. In providing such Animal Services consistent with
Exhibit A,the County will engage in good faith with the Joint City-County
C;to l)boratiosrt Committee to develop potential adjustments to field protocols;
provided that,the County shall have sole discretion as to the staffing assigned to
receive and dispatch calls and the manner of handling and responding to calls for
Animal Service. Except asset forth in Section 9-M(Indemnification and Hold.
Harmless),services to be provided by the County pursuant to this Agreement do
not include services of legal counsel,which shall be provided by the City at its own
expense.
a. Enhanced Control Services. The City may request Enhanced Control
Services by completing and submitting Exhibit E to the County. Enhanced
Services will be provided subject to the terms and conditions described in
Exhibit E,including but not limited to a determination by the County that it
has the capacity to provide such services.
3_. City Obligations.
a. Animal Regulatory Codes Adopted. To the extent it has not already done
so,the City shall promptly enact an ordinance or resolution that includes
license,fee, penalty,enforcement, tZLO'] impound/redemption and
sheltering provisions that are substantially the same as those of Title 11
King County Code as now in effect or hereafter amended(hereinafter"the
City Ordinance"). The City shall advise the County of any City animal care
and control nro)v is-rota-.E- 4aw -that differ from those of the County antJ(4
am xt7rc ruahluglG° to the (itG Ora.iwillce j( )fcd {b�c orient to tlgt,,etf k tiy;
tia 4. t)t t.l;t;I, A r4'E,metit.
L>. Authorization to Act on Behalf of City. Beginning January'1,201,S�-1,the City
authorizes the County to act on its behalf in undertaking the following:
C)uCwnuu I 4
Dated «,.-tr, -..._.....—
14
i_-Determining eligibility for and issuing licenses under the terms of the
City Ordinance,subject to the conditions set forth in such laws.
J i,_.-,Enforcing the terms of the City Ordinance,including the power to
issue enforcement notices and orders and to deny,suspend or revoke
licenses issued thereunder.
iii—Conducting administrative appeals of those County licensing
determinations made and enforcement actions taken on behalf of the
City. Such appeals shall be E+� -4-to ndudcd by the King County
Fxsm)JIWI_OF 01C OUDIV'4,'OUCCSSOF
'IdmillistratiN e appeals ho(k,or officcr wi behalf(if the Cih,—unless
—-------------
either the City or the County determines that the particular matter
should be heard by the City.
iV—Nothing in this Agreement is intended to divest the City of authority
to independently undertake such enforcement actions as it deems
appropriate to respond to violations of any City ordinances.
Cooperation and Licensing Support. The City will assist the County
in its efforts to inform City residents regarding animal codes and
regulations and licensing requirements and will promote the licensing of
pets by City residents through various means as the City shall reasonably
determine,including but not limited to offering the sale of pet licenses at
City Hall,mailing information to residents(using existing City
communication mechanisms such as bill inserts or community newsletters)
and posting a weblink to the County's animal licensing program on the
City's official wcbsite.The City will provide to the County accurate and
timely records regarding all pet license sales processed by the City.All
proceeds of such sales shall be remitted to the County by the City on a
(no later than days from il pe
ClAd-of-each caleyid,u
-4)
I Term. fhJ,-
toko effed on January d, ulfle','7
............______._._..........................
ren-lain iir effi,L I mitil Dek-ember3l,
2(122�
5
15
a� Automatic Extension. Me A�.112-ccnxnk shall mk)nmii(.aI1v omlilme for a
............. ------------- -------
','o,tojloj fiV( Nr,111j, I -until December'll,2(.)'-,17, r '
u 11L.-0110()1 MOR,Of the
Contracfln Parties orm ides written nohc(I
ItIT-L-1) '1021--f thc" IDLO—nt
too�)t out,of a wcond lorm. Notike from contmdinj., cik(-,i,,to he provided
i I a re r i I ho l I I I v i�I f-1
--1--) t17ooticctt
-----------
L�arjnel In ov ri I i n -1 days of the Countv loccivill" the written
:i�� I days ......
Nolifi(.ntion,"l4 S
b. Contj!jgtRLF�'xvnsiom Pl'ovides
Lvrklo'n notice 6o tilt'
L+iwoCountv(of it-inteill I(LL?4A oLlt
of:..?"ecolld f
'111 owlfinuc fou d (iv(-Nv� ]-.1(, 11
..
)o,ccmbcr 31,_2022_.if,
..........................
Ll L le(..!LI.to any I plot 0,timak'd to inc-re g 1) mole
lac rcens'bast d ,m.Hu. F-,Aim,ited Animal'Servi('es(-o,;t
Allocation totheCit\ 0fi(,lo,,tajj()(-'jtjo)jj bfol,r,\r,,L,,ljj(j ,(jit
I loled ill fl,le I-'tinlatcd I"Iv Isle nt Cakulation [hat ill cludc�
the oaL1.1t1'llvd It)the F"timated Allu-nal Swrviw'
....................
Co,l Alhic,itior) to in the that
. - .. ..-........... ..........------.....................................................................
OXCIU&S thO 1!0l1-1Vl)CWi111,'( itV;�Md
fij) no L)lcr thall.,\Jarc.hj .;L) - 1� ��--P----a---r----h---e----"------q.rc......i.n......�.-r--i-f.L-'
arry forovmd tllt co�'t e
lml " rvice
.............................It t
.........
in th initi.)I de rm If t9-a_Pnrti�^'do 11W oll"llch
-----------
revkcd WrIlls I)v t��x ef I"ion i's not
at Ihe('11d of Ow illitiai
termillak
lorm,
of o+( 1� it
c Date References. Im td-
a4L'n-Allll-tj e2-L)f "trtie�'tw(m('Nten"'ion 4 thi" 0 t,'n lei I l fM I "(!U)r Id
in] fi A re ement tc>an initial kmn jMe shall mean 1 o,htc
I hat i"fi\,l--veat"la to'n I I J,,Su I ion i�5 i wt it ltonded to ai i 1hoi ize more
fli'm one five vc;)]
.................... ------------------
iP
1. _cA'AhMlt k JUSC 11ld
r(,t*�oi),.,.,etc.ll.,i-iivirt(�not fo ron i�A�jvcnwnt I'm �i wcond teim by
--------------------------------- .................-.-.............I---------
tii.rax idi iAj....jttoll Im c ti( (of it�decijon io)tllo,--( ")L�
. ......
I I he/o ivvmcnt n m v m of to(,terl ninated for comvl del k c J u rinf,
................. ..........
the fir"t or"o"cond le loll \otjcc�from contracting cilic-J,,�o he pi-mided ill
..................
Document Dated
6
16
),,( 1 Ole other,i
i I I i I I I ill 1A d.av'�oft I it,Coll 10, receivi I I l"t I w IV fit ten I wtificaticli I
.............................
Formatted:Indent:Left: 1.06", No bullets or numbering
------------
roolnerl \%ith additional Cities foi.
at(�COxpe rs I he ount �inav"I"11 an I
lir(2�' ion of animal c'ei-\JCCS PHOf to 11W [01-MillOtioll 01'0XVil�Mi011 01 t1ij,"A,21( 1) 0 1 [)fit
............... ---------- .I...........
(Wlt if 1110 IM01'JgIL��(L ILOII.L4 Yilh)Ot t,tu5 LithOf a dccri,ISC il+th( L1'V(1 Of�;01OL(
jdLd
fj,�('('ltDjtV()
r allilic.re-c'inthe L the("itio."to the Couiltv
'en)(,'11t, Citi(,s thi3t-_,iii, p�lrt�,to ,ifCh reciliL,tit� MO R'I(TfL�d to hercirl a"
.......... —-------
t
--:}.+<4
-4 --+F4 +14�
..............
+=4o,r-f+44o4el,e infi '4 ii-t +4;--i 1 4 .
*4-
7--. --44 -(4-4 1 -�4'+ ,444 1.
41+t eo4 4+4---\J-o4-4�4+,+4d -N-t4-WL:f 4+-6-244 4 1,+11
Doctunent Dated —'-4 1
17
e all(4)114'a+44-,}, -
�-t -li it t limit rF-tll f a4ta t €+r
+a'€-rc-�- n-�--
A±ratc..t+�:.
A�lk�errt€+r+}�Y{-as=lt+�t-lac't-t++a,€ter-i4ata.�;a-rrtk�-<-r+-t�r�re�kt€#t�-1-t€�-�ttr;}-tl�-r�=}t+rlr-lka+:€irrrt+€t-11,
;,44;-,t4 to all(#ta is3 k ++{i+t -+a1 ''; -' ?-tt1 4-A4 t k=w€1
G� i_+ttta( 4 1 r r12----;- r r rrrh 4i<rrt If-x +:�t++t+ +<t�•- r=..a11 rk arvk-Y€t la+ rlact+kv I+�-�r-rkxkl
€rtw�t+c +11 ,lti:y:t...f}-esft+a la 1'tkt�iri r€kl la t+ri ++OV._40-444a(4-44+-+44d+-+:...6.1
6-v..4.1::t,.:,
G�➢k�+�tty--rig+-1;+Pt k t-lt<�+-}i�-tfi;t�+�-1�€k++�tltra-la}c_{.,t:.t�-,r�+-ta-l-tr;�rt4+rtit trtl-,-rt�+-+o-lk lr�r€attk,��l
ti-ri-r#-t3c3�1#-a?`-c3"c`kk'E'tl-#i17 9->f+-t=1:-ir7i-Y.�t"i-td:-1--t-tiH k-t-i!.�i#�.l+Pk�-t4:`t�t'ki'ttk:-k:+llf-rt-rt#3t3+�-�la+-tt}tile�?4-4r;}ti
ce rtr{+t�tl;-LS}1te-!�k"-r.+rt�� arra.�,�.}c>ru+��a+kt l+wirT�'4�rt5+tir}r<:�lrk-lra�13reau�l�+l:;-}�+,rE}ten-tha 4#re>
<tkktk�r=-1':tt-Ea+-rw-+irk+rtk=+-k3���ktt�-c#�ta{ tl�+x_eu➢ka«:#trrr�t't�;t+l��;aa+-�k<s#+fie:-tr�l�-1-+i+a-1�t+€�+:.
i�,t+€v-t...ak,.tlll.t€�€salt=te<�€(krc�1-i�s t�-4�+-t-e-1r+a«.-€iall€aa�-r+rr;-El-ra- r4aat�>-rtf-{-I-re^�,+tteawti4i-rl-erla�#-i+rr+r
44.,-4"4+-1?n„-� +-+ "�,r wa+tkt l-rte as ttaa ++a k fie} ]tet
-r^+-F-r�
�..+�ku;-rl�-t1++: 2#1➢{�-A-�-r�r+-�+�-x�t�h ��e lax.t..y:.l+t.�++xi+a-�kat€t++€-rtlti+t r-�+}#1+i�;
#trtaita�.;-r-tta+!+k*e ri-M 441 t-atf-}'xa
_Compensation. The County will develop an Estimated.Payment calculation for
each Service Year using the formulas described in Exhibit C,and shall transmit the
payment information to the City according to the schedule described below. The
County will also calculate and inform the City as to the Reconciliation Adjustment
Amount on or before June 30 of each year,as described in Section below and
Exhibit D,in order to reconcile the Estimated Payments made by the City in the
Formatted:Highlight
prior Service Year. The City{-tr C-k>+z+4a -+f al+}lie:-abler},will pay the Estimated
DOGLlinent Dated
18
Payment,and any applicable Reconciliation Adjustment Amounts as follows(a list
of i)4-payment-related notices and dates is included at Exhibit C-7):
a. _Service-Year-2444-420 18: The County will provide the City with a calculation
of the P 4 fi+44afy Estimated Payment amounts for Service Year 20184 on or
before which shall be derived from the
2018.4 Payment Amount set forth on Exhibit C-
1,adjusted if necessary based on the Contracting Cities and other updates to
Calendar Year 244-4-data in Exhibit C-2.
City will pay the County the 424k-4�+�4il.�--Estimated
Payment Amounts for Service Year 20184 on or before
The Reconciliation Adjustment Amount for
Service Year 2018.4 shall be paid b , the C,jh',or by the ComOy it the
a pavI11011L from fit('
on or before August 15,20114,as described in this sect ion'�-'LA 4*+6,
...........
b. Service Years after 2018-4.
..........
-'t
i, Estimated Payment Determined by December 15. The Estimated
Payment amounts for the upcoming Service Year will be determined
by the County following adoption of the County's budget and
applying the formulas in Exhibit C.
iiEstimated Payments Due i L 15.The
City will pay the County the Estimated Payment Amount on or before
each 15.
Document Dated
9
19
.i i i. -The Reconciliation Adjustment Amount for the prior Service Year
shall be paid on or before August 15 of the following calendar year,as
described in Section 7 6.
a Party fails to pay an Estimated Payment or Reconciliation
Adjustment Amount within 15 days of the date owed,the Party owed
shall notify the owing Party that they have ton(10)days to cure non-
payment. If the Party fails to cure its nonpayment within this time
period following notice,the amount owed shall accrue interest
thereon at the rate of 1%per month from and after the original due
date and,if the nonpaying Party is the City,the County at its sole
discretion may withhold provision of Animal Services to the City until
all outstanding amounts are paid. If the nonpaying Party is the
County,the City may withhold future Estimated Payments until all
outstanding amounts are paid. Each Party may examine the other's
books and records to verify charges.
Unless the Parties otherwise direct,payments shall be submitted to
the addresses noted at Section 1,;4.g.
Payment Obligation Survives Expiration or Termination of Agreement
The obligation of the City(or as applicable,the County),to pay an
Estimated Payment Amount or Reconciliation Adjustment Amount for a
Service Year included in the term of this Agreement shall survive the
Expiration or Termination of this Agreement. For example,if this
Agreement terminates on December 31,202-Q51 the 4-4r7al-Estimated 20122-17'5
Payment is nevertheless due on or before 15,2022 4 s,and
the Reconciliation Adjustment Amount shall be payable on or before
August 15,20214-6,
The Parties agree the payment and reconciliation formulas in this
Agreement(including all Exhibits)are fair and reasonable.
, Reconciliation of Estimated Payments and -Revenues.
a1.,,_In order that the Contracting Parties share costs of the regional Animal
Services Program based on their actual,rather than estimated,licensing
revenues,there will be an annual reconciliation. Specifically,on or before
June 30 of each year,the County will reconcile amounts owed under this
Agreement for the prior Service Year by comparing each Contracting Party's
Document Dated 4,�,tti.[, 10
20
Estimated Payments to the amount derived
Exhibit C using actual revenue data for such Service Period as detailed in
Exhibit D. There will also be an adjustment if necessary to account for
annexations of areas with a population of 2,500 or more and for changes in
relative population shares of Contracting Parties'attributable to Latecomer
Cities. The County will provide the results of the'reconciliation to all
Contracting Parties in writing on or before June 30. The Reconciliation
Adjustment Amount will be paid on or before August 15 of the then current
year,regardless of the prior termination of the Agreement as per Section 5.c.
L. I he Rl t ti , intend that the pro�isi--o—ii o----f-A-----j--i--i--n-----a---l-5wricc,5 t)ccomc,ii utiv
---
I it 1�1 llciallv tigi5t ritlat fle ovcr t Ill,term of U li,A"ret'llwilt Ihe Coon~ e\Jfl
E(Ml FIW COM)tV Will otllsLllt
ifl) III("10illt (-ommittce on im, o.roL)o,-ak to
,g,o 'rate ne\\
C. Hit,Partic,(.to not iiiiend Ccrr Ow pro\ision of Aiiiinal oy rcceiot of
�judi tics i(:(,- k,indei this Agivement to bc a profit making
.. ........ Whery
t iii of itw cost,,m r lfris
Z\CLt,t�Ll Luc le co"t"of IAWS(oj-otli(-r at 6nial �L,rvice,) providei,
service, 1:11hanced Collti-ol Cn,icV''111(i Fnh� ecl I
.............lm------ ...........-
vv ill I)ewillNUItk2d ill HIC IoWdUCU OW
........ ...... --------...............................
oullt\,s o)"t"of 0)(2 sv',tenl that arc lwt im 111ded ill till,Aloc,ltiol I Io citi(5
-------------
111(11 11 ll.i 1.)11)ro t,se r v i Cc (I c I i C l.
Licensin g Revenue Support
Set-vices
-H H4-4+,4 t 1 ae 4-o;e; I
0-f
-Reve4t+w I 414ni�-g-t-t4,
W44-+-+4H4i:+4--k\444+44i,
fof-Ple
-44-+M-44-,4444
............
Document Dated
21
are tic)# iatrltt +4i4f t z �- t'+-4—.,r at 7
1:-nl4aiviced-L-icensinl;--Re-v'nt�c "twf} rt-- erviees♦
4.44--,t
�tt}�t+r-t-Vii#-its
11. Control of County personnel,standards of performance,discipline,and all
|
other aspects^/performance shall b,governed entirely by the Coumy,-
b_ADCounty persons rendering service hereunder shall be for all purposes
employees of the County,although they may from time t"time act xa
|
commissioned officers of the City;
_The County contact person for the City 4**+,ga,dtng all issues
arising under this Agreement,including but not limited tocitizen
complaints,service requests and general information oo animal control
services is the Manager of Regional Animal 5cnoum.
Indemnification and Hold Harmless.
m. City Held Harmless.The County shall indemnify and hold harmless the
City and its officers,agents,and employees,vr any"/them from any and all
claims,actions,suits,liability,loss,costs,expenses,and damages o(any
nature whatsoever,hy any reason o/"r arising out"f any negligent act o,
omission o(the County,its officers,agents,and employees,",any ofthem
,dah^g toor arising out o/performing services pursuant tn this Agreement.
m the event that any such suit based upon such a claim,action,loss,v,
damages io brought against the City,the County shall defend the same utits
sole cost and expense;provided that the City reserves the right to
participate bz said suit if any principle o[governmental^r public law is
involved;and/f final judgment in said suit be rendered against the City,and
its officers,agents,and employees,or any of them,or jointly against the City
and the County and their respective officers,agents,and employees,"rany
nf them,the County shall satisfy the same.
b. County Held Harmless.Pie City shall indemnify and hold harmless the
County and its officers,agents,and employees,o,any of them from any and
all claims,actions,suits,liability,loss,costs,expenses,and damages of any
nature whatsoever,by any reason o{",arising out of any negligent act^r
omission of the City,its officers,agents,and employees,o,any"fthem
relating too,arising out vf performing services pursuant to this Agreement.
lo the event that any suit based upon such u claim,action,loss,^,damages
is brought against the County,the City shall defend the same at its sole cost
and expense;provided that the County reserves the right/o participate in
said suit d any principle'd governmental oz public law is involved;and if
final judgment hc rendered against the County,and its officers,agents,and
employees,vz any of them,or jointly against the County and the City and
their respective officers,agents,and employees,or any"f them,the City
| n.'~"wnm"^ 13
shall satisfy the same.
c. Liability Related to City Ordinances,Policies,Rules and Regglations.In
executing this Agreement,the County does not assume liability or
responsibility for or in any way release the City from any liability or
responsibility that arises in whole or in part as a result of the application of
City ordinances,policies,rules or regulations that are either in place at the
time this Agreement takes effect or differ from those of the County;or that
arise in whole or in part based upon any failure of the City to comply with
applicable adoption requirements or procedures.If any cause,claim,suit,
action or administrative proceeding is commenced in which the
enforceability and/or validity of any such City ordinance,policy,rule or
regulation is at issue,the City shall defend the same at its sole expense and,
if judgment is entered or damages are awarded against the City,the County,
or both,the City shall satisfy the same,including all chargeable costs and
reasonable attorney's fees.
d. Waiver Under Washington Industrial.Insurance Act.The foregoing
indemnity is specifically intended to constitute a waiver of each party's
immunity under Washington's Industrial Insurance Act,Chapter 51 RCW,
as respects the other party only,and only to the extent necessary to provide
the indemnified party with a full and complete indemnity of claims made
by the indemnitor's employees.The parties acknowledge that these
provisions were specifically negotiated and agreed upon by them.
Dispute Resolution.Whenever any dispute arising_ �� rit�o�,1
the Parties 4f 4c,4 rtl + a+r at l r ,-+++t4—+-I o this Agreement w4t414-is not
resolved by routine meetings or communications,the disputing pa Fxw 1',i1 ttic.1,-
agree to seek resolution of such dispute in good faith by meeting,as soon as
feasible. The meeting shall include the Chief Executive Officer(or his/her designee)
of each party involved in the dispute and the Manager of the Regional Animal
Services Program. If the parties do not come to an agreement on the dispute,any
party may pursue mediation through a process to be mutually agreed to in good
faith by the parties within 30 days,which may include binding or nonbinding
decisions or recommendations. The mediator(s)shall be individuals skilled in the
legal and business aspects of the subject matter of this Agreement. The parties to
the dispute shall share equally the costs of mediation and assume their own costs.
1:'_..Joint City-County C:allabot ttigraCommittee i4i41--41-+xllalvirativv-4.i+i4+ativk ,. A
committee composed of 3 county representatives(appointed by the County)and
one representative from each Contracting City that chooses to appoint a
representative shall meet upon reasonable request of a Contracting City or the
Document Dated.- ^-+- + +i 4 -! _ 14
24
County,but inooevent shall the Committee meet less than twice each year.
Committee members may not bc elected officials. The Committee shall review
eervi im��du���mmdat��m��^���
� �d i �m,on��m��i and shall review and make
recommend ahvnsregarding the conduct and findings"(the collaborative
bnhiudvos_ 5ubcommiuem|n focus"n individual initiatives may
bc formed,each o(which shall include membership from both++�1 ouuitvand
+*�(_itv_members n/the joint City-County Collat)ustion Committee.
Recommendations vf the Joint City-County�.od �IlL�zjtioii Committee are oon-
hb`ding. The collaborative initiatives/vbeexplored_ 4**ll include,but are not
�
necessarily limited to:
|
Document Dated 4 , 15
�.+t-"tit+ 444++t1-Fes,,...'a-pt,44 1444-t+i-t
l kl+li�lt+�-ty;;�+�-++ta»t#�++�i+3g-a-+ttarlte�t+r+�-<.t+k?rtttttttr-i-t#t�>-w=+tkr+r�w,r�lae>r+:
ft++t�+-�nrt"Ehi+3+laY}t+tt E ik-v 4. atrr t+ er,++ d44+aot+1
+> ;. .
it+11(4i+w 4444 4+r
1,- #.+-+mot++i+�7,-n-.��=�,-;�+t-tt*a�:t+wee-r��tv�tt++�;,�+t lr t•++r++-weak-�++++t-+f+1 1-1+w#+i�-t
+rtr+fi ;a+lt�e 4 the r+744+t4r+rit +#t+++t-l+r++i#+tt 4+-1,
f+k--any
Reporting. The County will provide the City with an electronic report not
less than monthly summarizing call response and Program usage data for each of
the Contracting Cities and the County and the Animal Services Program. The
formatting,content and details of the report will be developed in consultation with
the Joint City-County Lollaborettio++Committee.
Amendments. Any amendments to this Agreement must be in writing.This
Agreement shall be deemed to incorporate amendments to Agreements between
the Contracting Parties that are approved by the County and at least two thirds
(66%)of t1+ I+y +tit+ti"vtt la++tti L #-xl-all other Contracting Parties(in both number and
in the percentage of the prior total Estimated Payments owing from such
Contracting Parties in the then current Service Year),evidenced by the authorized
signatures of such approving Parties as of the effective date of the amendment;
provided that this provision shall not apply to any amendment to this Agreement
affecting the Party contribution responsibilities,hold harmless and indemnification
requirements,provisions regarding duration,termination or withdrawal,or the
conditions of this Section.
Doom nt Dated .�+-.{,�qL +- -I,-r' 16
26
15.General Provisions.
a. Other Facilities. The County reserves the right to contract with other shelter
service providers for housing animals received from within the City or from
City residents,whose levels of service meet or exceed those at the County
shelter for purposes of addressing shelter overcrowding or developing other
means to enhance the effectiveness,efficiency or capacity of animal care and
sheltering within King County.
b. Survivability. Notwithstanding any provision in this Agreement to the
contrary,the provisions of Section A-1 0-(Indemnification and Hold
I larmless)shall remain operative and in full force and effect,regardless of
the withdrawal or termination of this Agreement.
c. Waiver and Remedies. No term or provision of this Agreement shall be
deemed waived and no breach excused unless such waiver or consent shall
be in writing and signed by the Party claimed to have waived or consented.
Failure to insist upon full performance of any one or several occasions does
not constitute consent to or waiver of any later non-performance nor does
payment of a billing or continued performance after notice of a deficiency in
performance constitute an acquiescence thereto. The Parties are entitled to
all remedies in law or equity.
d. Grants. Both Parties shall cooperate and assist each other
procuring grants or financial assistance from governmental agencies or
private benefactors for reduction of costs of operating and maintaining the
Animal Services Program and the care and treatment of animals in the
Program.
e. Force Majeure. In the event either Party's performance of any of the
provisions of this Agreement becomes impossible due to war,civil unrest,
and any natural event outside of the Party's reasonable control,including
fire,storm,flood,earthquake or other act of nature,that Party will be
excused from performing such obligations until such time as the Force
Majeure event has ended and all facilities and operations have been
repaired and/or restored.
I. Entire Agreement. This Agreement represents the entire understanding of
the Parties and supersedes any oral representations that are inconsistent
with or modify its terms and conditions.
Document Dated I_,4,!,,1 4 1
17
27
Notices. Except as otherwise provided in this Agreement,any notice
required to be provided under the terms of this Agreement shall be
delivered by E-mail(deemed delivered upon E-mail confirmation of receipt
by the intended recipient),certified U.S.mail,return receipt requested or by
personal service to the following person(or to any other person that the
Party designates in writing to receive notice under this Agreement):
For the City:
For the County: Caroline Whalen,Director
1-olil wrttt.t ry
King County Dept.of Executive Services
401 Fifth Avenue,Suite 135
Seattle WA.98104
Assignment. No Party may sell,transfer or assign any of its rights or
benefits under this Agreement without the approval of the other Party.
ii Venue. The Venue for any action related to this Agreement shall be in
Superior Court in and for King County,Washington.
Records. The records and documents with respect to all matters covered by
this Agreement shall be subject to inspection and review by the County or
City for such period as is required by state law(Records Retention Act,Ch.
40.14 RCW)but in any event for not less than I year following the
expiration or termination of this Agreement.
I . No Third Party Beneficiaries. This Agreement is for the benefit of the
Parties only,and no third party shall have any rights hereunder.
Counterparts. This Agreement and any amendments thereto,shall be
executed on behalf of each Party by its duly authorized representative and
pursuant to an appropriate motion,resolution or ordinance. The
Agreement may be executed in any number of counterparts,each of which
shall be an original,but those counterparts will constitute one and the same
instrument.
Document Dated 4" 18
28
l.t._..
Ter
.t431n3=, + #
of all thee-
a-.<r}}t+l 1,?tk }aa�..+i rt+4 rtr+'= 4+�++»ttr+�E�+�t+atttrcr+++tr+k�+k ' a+e-**4-+-++
�o,+kl +t-)4 k .,:^ aa+� t+r+Fr} kr-fit+,;{ E ? 4? if it ;.a ,,,,, .
1,`+wt4-4--4..w rt-4+4k+tt-4-erc
t++e+rt...irof•er# tl Aut. ,,, a' .z 141�a df 4+trtrtt#-fi °k+v++i # � 1 kN 44+e
a-:--�or-�rt�lt-ttr�:-Ci#-y-a+rd-tltErl�e to ia4 y:
Attu
t t i e-
vrrrver...+$+t+-444-> +tire
ke 444t,+-41,ef--P,++Bv 4�A441 I--t
44i 4-+++-+4-krr 4}1.:7...
t--Fc>r#1 L eta-rtl-y: Vl+ti+t+ttt*t..{.:rria#igtti# a}# tV"i,rtt--r+}++h4..k+
>-++-d4 +1 ,t}-t1}a>-, *4+4-v: .+ t++}t }tnakt44(-*+-4ik,+444+>t4k-A f(-,e r-woo-it
w444-aii+ #It+>+ ++...e-i-++t.W
t++44t-4,-tt4-tkt,+#--4h<: tN i tr+4 t+fttr 4ti+t++-t++"+ff1 t a{-es#trter+ {cam E'er
trs k ii 14 e),4 1, 1++t+tt+-4
44-44w
�_<++++a#�-=-`-Vaa-kk- �,=�tk+�-1k++•.C=+{.r_+,+cai+e-c tom,>E�i++y,tk�+�-a�+-�+t+r+xf�r��+>+tt>.�-+P--`�+>t-3aeark
4-k-ti-r+++6 4t-i-..4 hi++a-{+-rkt-2- -2-4 44-2 i.4: 4t
rt4++}++a4 t3++++k e +a+k+++>4}fftt x# r xr thte lima} li�l of>+44 4-e++ri+.ket r 1 i
+taakl+
Administration. This Agreement shall be administered by the County
Administrative Officer or his/her designee,and by the City Manager,or his/her
designee.
Document Dated _ I,-!.?. 1 9
29
IN WITNESS WHEREOF,the Parties hereto have caused this Agreement to be executed
effective as of 18.
King County City of
Dow Constantine
King County Executive City Manager/Mayor
Date Date
Approved as to Form: Approved as to Form:
King County City Attorney
Deputy Prosecuting Attorney
Date Date
Document Dated i-,
20
30
List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 2043,2018 Payment(showing
participation only by jnrisdictions that have expressed interest in contracting for
an additional 3 year terns)
Exhibit C-2: Estimated Population,Calls for Service,Shelter Use and
Licensing Data for jurisdictions,Used to Derive the Pre-Commitment
Estimated 2044-2015 Payment
Exhibit C-3:Calculation of Budgeted Total Allocable Animal Services
Costs,Budgeted Total Non-Licensing Revenue and Budget Net Allocable
Animal Services Costs for 20183
Exhibit C-4: Calculation and Allocation of Transition Credit,Shelter
Exhibit C-5: 44,eei+ At_cLdJ
Exhibit C-6: Summary of Calculation Periods for Use and Population
Components
Exhibit C-7:Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract(Optional)
Exhibit F: Eii-.I.i.a,.ii..c..e..d.,-Licensing Support Contract(Optional)
Docu—nt Dated 21
31
Exhibit A
Animal Service Description
Part 1:Control Services
Control Services include the operation of a public call center,the dispatch of animal
control officers in response to calls,and the handling of calls in the field by animal control
officers,including the collection and delivery of animals to the Kent Shelter(or such other
shelters as the County may utilize in accordance with this Agreement).
1. Call Center
a. The County will operate an animal control call center five days every week
(excluding holidays and County-designated furlough days,if applicable)for
a minimum of eight hours per day(normal business hours). The County will
negotiate with applicable unions with the purpose of obtaining a
commitment for the five day call center operation to include at least one
weekend day. The County may adjust the days of the week the call center
operates to match the final choice of Control District service days.
b. The animal control call center will provide callers with guidance,education,
options and alternative resources as possible/appropriate.
c. When the call center is not in operation,callers will hear a recorded message
referring them to 911 in case of emergency,or if the event is not an
emergency,to either leave a message or call back during regular business
hours.
2. Animal Control Officers
a. The County will divide the area receiving Control Services into three Control
Districts as shown on Exhibit B. Subject to the limitations provided in this
Section 2,Control Districts 200 and 220 e,ti c J i will be staffed with one Animal
Control Officer during Regular ACO Service Hours and District 500 will be
staffed with two Animal Control Officers(ACOs)during Regular ACO
Service Hours. Regular ACO Service Hours is defined to include not less
than 40 hours per week. The County will negotiate with applicable unions
with the intention of obtaining a commitment for Regular ACO Service
Hours to include service on at least one weekend day. Regular ACO Service
Hours may change from time to time.
i. Except as the County may in its sole discretion determine is necessary
to protect officer safety,ACOs shall be available for responding to
calls within their assigned Control District and will not be generally
available to respond to calls in other Control Districts. Exhibit B-1
shows the map of Control Districts.
Document United I �-4_-44r 4 .-.1:, 22
32
ii. Countywide,the County will have a total of not less than 6 ACOs
(Full-Time Equivalent employees)on staff to maximize the ability of
the County to staff all Control Districts notwithstanding vacation,
sick-leave,and other absences,and to respond to high workload areas
on a day-to-day basis. While the Parties recognize that the County
may at times not be able to staff all Control Districts as proposed
given unscheduled sick leave or vacancies,the County will make its
best efforts to establish regular hourly schedules and vacations for
ACOs in order to minimize any such gaps in coverage. In the event of
extended absences among the 6 ACOs,the County will re-allocate
remaining ACOs as practicable in order to balance the hours of service
available in each Control District. In the event of ACO absences(for
any causes and whether or not such absences are extended as a result
of vacancies or other issues),the first priority in allocating ACOs shall
be to ensure there is an ACO assigned in each Control District during
Regular ACO Service Hours.
b. Control District boundaries areliave keeii designed to balance work load,
correspond to jurisdictional boundaries and facilitate expedient
transportation access across each district. The County will arrange a location
for an Animal Control vehicle to be stationed overnight in Control Districts
("host sites")in order to facilitate service and travel time improvements or
efficiencies.
c. The County will use its best efforts to ensure that High Priority Calls are
responded to by an ACO during Regular ACO Service Hours on the day
such call is received. The County shall retain full discretion as to the order in
which High Priority calls are responded. High Priority Calls include those
calls that pose an emergent danger to the community,including:
1. Emergent animal bite,
2. Emergent vicious dog,
3. Emergent injured animal,
4. Police assist calls—(police officer on scene requesting assistance
from an ACO),
5. Emergent loose livestock or other loose or deceased animal that
poses a potential danger to the community,and
6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls.These
calls will be responded to by the call center staff over the telephone,referral
to other resources,or by dispatching of an ACO as necessary or available,all
as determined necessary and appropriate in the sole discretion of the
D.-n—t D.1,d J U 23
33
County. Particularly in the busier seasons of the year(spring through fall),
lower priority calls may only receive a telephone response from the Call
Center.Lower Priority calls are non-emergent requests for service,including
but not limited to:
1. Non-emergent high priority events,
2. Patrol request—(ACO requested to patrol a specific area due to
possible code violations),
3. Trespass,
4. Stray Dog/Cat/other animal confined,
5. Barking Dog,
6. Leash Law Violation,
7. Deceased Animal,
8. Trap Request,
9. Female animal in season,and
10.Owner's Dog/Cat/other animal confined.
e. The Joint-City County Coll abo ra tioji Committee is tasked with reviewing
response protocols and recommending potential changes to further the goal
of supporting the most appropriate use of scarce Control Service resources
countywide. The County will in good faith consider such recommendations
but reserves the right to make final decisions on response protocols. The
County will make no changes to its procedures that are inconsistent with the
terms of this Exhibit A,except that upon the recommendation of the Joint
City-County Collab rafioii Committee,the County may agree to modify
response with respect to calls involving animals other than horses,livestock,
dogs and cats.
f. In addition to the ACOs serving specific districts,the following Control
Service resources will be available on a shared basis for all Parties and shall
be dispatched as deemed necessary and appropriate by the County.
1. An animal control sergeant will provide oversight of and back-
up for ACOs five days per week at least 8 hours/day(subject to
vacation/sick lea ve/training/etc.).
2. Staff will be available to perform animal cruelty investigations,
to respond to animal cruelty cases,and to prepare related
reports(subject to vacation/sick leave/training/etc.).
3. Not less than 1 ACO will be on call every day at times that are
not Regular ACO Service Hours(including the days per week
that are not included within Regular ACO Service Hours),to
respond to High Priority Calls posing an extreme life and
safety danger,as determined by the County.
Document Dated
24
34
� The Parties understand that rural areas of the County will generally receive o
less rapid response time from A[0thanurbanaoas.
h. Contracting Cities may contract with King County for"Enhanced Control
Services"through separate agreement(as set forth ioExhibit E);provided
that o City may not purchase Enhanced Control Services under Option lao
described inExhibit E if such City is receiving x Transition yundiogCredit
1,zul/oc7-Sbelt+r[zedi/
Part 11: Shelter Services
Shelter services include the general care,cleaning and nourishment/down +releused,lost
or stray dogs,cats and other animals.Such services shall b,provided 7-days per week,365
days per year ut the County's animal shelter in Kent(the^Shdt,,^)vx other shelter
locations utilized by the County,including related services described in this section. 44e
� zmaintenance'd the Shelter will continue mbeincluded io th
the
Program costs allocated under this Agreement(as part of the central County overhead
charges allocated to the r,ogmo`). major renovation,upgrades orreplacements
of the Shelter established as a capital project within the County Budget are anticipated.
�+mrwdlanyeucxcupitulp,4cctcostobeaUocatcdtoU`,ContracuogCiacoi++�e+�e
�
| Shelter Services
u Services provided m animals will include enrichment,exercise,care and
b,pdio8'and reasonable medical attention.
b. The Public Service Counter at the Shelter will he open to the public not less
than 30 hours per week and not less than 5 days per week,excluding
holidays and County designated furlough days,for purposes^fpet
redemption,adoption,license sales services and(as may b,offered from
time/"time)pet surrenders. The Public Service Counter ut the shelter may
be open for additional hours if practicable within available resources.
c The Coun/v will maintain a volunteer/foster care function ut the Shelter to
encourage use o(volunteers working a|the shelter and use"ffoster
families/^provide fostering/transitional care between shelter and
permanent homes for adoptable animals.
|
Document Dated
ce�^���+��u 25
d. '17heCounty will maintain un animal placement function at the Shelter m
provide for and manage adoption events and other activities leading mthe
placement o/animals in appropriate homes.
e. Veterinary services will be provided and will include animal c,ums
treatment and minor procedures,spav/neuter and other surgeries.Limited
emergency veterinary services will 6c available io non-business hours,
through third-party contracts,and engaged if and when the County
determines necessary.
[ The County will take steps through its operating policies,codes,public fee
structures and partnerships tv reduce the number nf animals and their
length"f stay bu the Shelter,and may at times limit owner-surrenders and
field p/dk-ope'adjust fees and iuc,ourize community-based solutions.
2. Other Shelter services
a. Dangerous animals will bc confined aaupvmpria\c/^ec,soa,y.
b. Disaster/emergency preparedness for animals will bccoordinated
regionally through efforts o/King County staff.
3 Shelter for Contracting Cities contracting with PAWS(Potentially including
Woodinville,Shoreline,Lake Forest Park,Kenmore(^NurtbeznC36,m^)). For so
long as a Northern City has a contract in effect for sheltering dogs and cats with the
Progressive Animal Welfare Society bn Lynnwood(yA\wS)'
| 12ruuidxr�_tbe County will not shelter dogs and cats picked up within the
boundaries of such City(s),except in emergent circumstances and when the PAWS
|
Lynnwood abc)ter im not available. Dogs and
cats picked up by the County within such City(s)will be transferred by the County
| ,o the PAWS Lsbc|m,inLynnwood rahclt,,
care,which will be provided and funded solely through separate contracts between
each Northern City and PAWS, nd the County
|
will refer residents o/that City/opAVVS k.,
sheltering services. The County will provide shelter services for animals other than
dogs and cats that are picked up within the boundaries"f Northern Cities
|
contracting with PAWS oo the same terms and
conditions that such shelter services are provided t"other Contracting Parties.
Except ae provided bn this Section,the County io under n"obligation/odrop
animals picked up in any Contracting City at any shelter other than the County
shelter boKent.
4. County Cootoct`°itby/x\�S . N"/hiogbnt�s i�~���'�*''��_______'
Agreement iaintended tn preclude the County from contracting with
4�uw�*
| tvcum for animals taken inby��County
-A��4~
| --------
5. Service m Persons who are not Residents"f Contracting Cities. The County will
not provide routine shelter services for animals brought in by persons who are not
|
Document Dated+-'--"u+4__-,4`" 1=17 26
residents of Contracting Cities,but may provide emergency medical care to such
animals,and may seek m recover the cost of such services from the pet owner
and/or the City in which the resident lives.
Part III:Licensing Services
Licensing services include*cop*otimandomintaanceofaonifiedsystemm|icense
pets in Contracting Cities.
l. The public will bo able w purchase pet licenses/n person at the County Licensing
Division public service counter in downtown Seattle(500 41h Avenue),King County
Community Service Centers and the Kent Animal Shelter during regular business
hours. The County will maintain on its vvebeiu the capacity for residents tv
purchase pet licenses^n-lin,.
2. The County may seek to engage and maintain a variety of private sector partners
(ug.veterinary clinics,pet stores,grocery stores,city halls,apartment complexes)ua
hosts for locations where licenses can be sold",promoted/n addition t^County
facilities.
3. The County will furnish licenses and application forms and other materials mthe
City for its use inselling licenses,^the public at City facilities and u/public events.
4. The County will publicize reminders and information about pet licensing from time
to time through inserts in County mailings to residents and on the County's public
television channel.
5. The County will annually mail m E-mail at least one renewal fonnommder^^d
late notice(as applicable)to the last known addresses of all City residents who
purchased a pet license from the County within the previous year(using a rolling
12,nond`calendur)
6. The County may make telephone reminder calls muo effort to encourage pet
license renewals.
r. The County shall mail pet license tags^,renewal notices ua appropriate t"
individuals who purchase new or renew their pet licenses.
8, The County will maintain o database^f pets owned,owners,addresses and
v`o}nu"o,.
9. The County will provide limited sales and marketing support inan effort to
maintain the existing licensing base and increase future license sales. The County
reserves the right to determine the level of sales and marketing support provided
|
from year to year in consultation with the Joint City-County Cojl,&oratioll
Committee. Tbc County will work with any City b,which doo,-tv-d"o,
canvassing takes place t"reach agreement with the City usto the hours and
locations o/such canvassing.
| "=uart='Dated`2,^u,�u=e�t-u 27
l0.The County will provide current pet license data files(database extractions)wa
Contracting City promptly upon request. Data files will include pets owned,
owners,addresses,phone numbers,E-mail addresses,violations,license renewal
status,and any other relevant or useful data maintained in the County's database
mn pets licensed within the City's limits.A City's database extraction will b,
provided in electronic format agreed tohy both parties bua timely fashion and ioa
standard data release format that/s easily usable by the City.
|
| "=u—.'o�w^ +*- ����� 28
Exhibit B: Control Service District Map
The attached map(Exhibit B-1)shows the boundaries of the 3 Control Service Districts-a,
e rt+� rk r�{1 � etr#eelr l kr{� A r e tk.
The cities and towns included in each Control District are as follows:
District 200(Northern District) District 220(Eastern District)
Shoreline Bellevue
Lake Forest Park Mercer Island
Kenmore Yarrow Point
Woodinville Clyde Hill
to Town of Beaux Arts
Redmond Issaquah
Sammamish Snoqualmie
Duvall North Bend
Carnation Newcastle
District 500(Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on
Exhibit B-1.
D-w„em D.wd. .,4- 29
39
0
M
L
Y �
N (n
w O
V
r�
a
c
E
�G
0
40
M
d
C
O
w
0
u
G�
l4
{Q° u
6i ..�,., �..�.""ten �' �✓� .„.A .�
O �
L k r� gy
� XA
L
'V
� x
Q
1,. o
C%]
cc
41
N
M
mmw�
C7 �
C
U
C: fa➢,1
ci .n Y
6f7'" Ga 41 Gpa��y r 1
u
CCc�va.
N;b
LD
CV
i
C14 i
r it
wwm, �y�°q�m
G
42
M
M
�j
9
Q
E
Q
43
Exhibit C �Formatted Width 8.5",Height: 11
Calculation of Estimated Payments
The Estimated Payment is the amount,before reconciliation,owed by the City to the
County(or owed by the County to the City if the amount calculated is less than$0)for the
provision of°' 1i rx+_t1 Nrear of Animal Services,based on the formulas below.
In summary and subject to the more detailed descriptions below,an initial cost
allocation is made for the Service Year 2 (e xarx7lr-_2(71 based on the cost factors
described in Part 1 below;costs are offset by various revenues as described in Part 2. An
annual reconciliation is completed as described in Part 3.
r+ +€�.,-�a++rt(�)-++ .-:,•�,-�'f,-++=-a+++++ rtc++k>-(i+t++t++rr+-+af-#ht-1't++tea+++-..�e�t++.t�-�t�r,+}-r+€
201 - +?fi r{ + # + r Year
Based on the calculation process described in Parts 1 and 2,an"Estimated Payment"
amount owed by each City for each Service Year is determined. Each Estimated Payment
covers Mir<_I!e(.); of service. Payment for service is made by each City every
}+we Au,n{ t
Part 1:Service Year 2-44-,4 Cost Allocation Process
Control Services costs are to be rllua_7(t,tl +rntin #zll L+,7ezta )�tAr+ ,l'araies_�t,c�..
+n : ttrs ll1e;;i,r t�l tip� �c}�l.{-1�itu>r�_?a ti�tl',ot,7 Hie Itust be of�Ilk lol.,on ice_
at tri Nitnhleto cad)
(:�ot7kr�+�tit+
r1+-r,++#t+4 o4=+ Er+c.k-
1
-,..
Formatted:Indent:Left 0.5"
• Shelter Services costs are to be allocated among all Contracting Parties based
20%on their relative population and 80%on the total shelter intake of animals
attributable to each Contracting Party,except that cities contracting for shelter
Document Dated 1- tee+-.a„,� +'=-l_l” 34
44
| services with PAWS pay only a
population-based charge.
° Licensing Services costs are mbe allocated among all Contracting Parties,based
2O%oo their relative population and 80%vo the number o/licenses issued to
residents"f each Contracting Party.
�
Part 2: Revenue and Other Adjustments mthe Cost Allocation.
� lo2�+�,-.-Q LU8 and each Service Year thereafter,the costs allocable to each Contracting Party
are reduced hy various revenues and credits:
• Licensing nv,nu,will be attributed|o each Contracting Party based oil the
residency of the individual purchasing the license(see Part 3 for reconciliation
o/Licensing Kc,cnueo). Aa Licensing Revenue and Non-Licensing Revenues
change from year t"year,the most recent historical actual data for these
amounts will be incorporated\o offset costs(See Exhibit C-6 for calculation
periods).
� by the loint -
• Two credits are applicable w various Contracting Cities m reduce the amount of
their Estimated Payments:a Transition Funding Credit(fixed ut2013level,
|
payable annually through 244-s2f,)2-))for cities with high per-capita costs and a
Shelter Credit(for Contracting Cities with the highest per capita intakes(usage))
payable
annually through_241-i�l��). lc-
|
ill'11.1v of the A�_,reumeiit. pUcubom^[�*o,�oditsia
limited such that the Estimated Payment cannot fall below zero(before mafter
the annual Reconciliation calcnlud^^).
°
-
\Contracting Cities may request lnbznued.
1.1iceoeb`8 p",t Sen i,el by aseparu|c
| lzd�zmcil licensing S�mppou with the
| o^"°"en'Dated+,,~°e��*�� 35
County(Exhibit F),;-Lihis support is subject to availability of County staff,.+#+
1 teY #+i } ti+vtti1+ i+4 iki�w Fk+th a}+tcr +tg l �.',.•,. t per
i..� .+ e kie
r
^,�:
h {«k-ai+"+
(k*}io o4�# 4+t1,+1 t-N,4 e; 1 rtr ilia!-'++r r rk
lr eta+ ski++t;} +tv Et t}r 1 ;l tla#+,rn f a 4 rt k-t}3t tir i++k}4(=M' 4 4+i
+-+t-t4 if++ii+a+-i w-+-lie
¢r#} tk+ .+++e++ 14 44
At r-Est w+ry}+ rte} h tl}lat -t{t:tt1++ 1 F rtly t t l+ a+++t i-}:i+�+i
• In+ ich Service Year i.ib,eLilient tt7 2Q18--2�' a n' `'4l-;>,allocable costs are
adjusted for each Contracting Party based on the actual increase or decrease in
allocable costs from year to year for the whole Program. Total Budgeted
Allocable Costs cannot increase by more than the Annual Budget Inflator Cap.
The Annual Budget Inflator Cap is the rate of inflation(based on the annual
change in the September CPI-U for the Seattle-Tacoma-Bremerton area over the
rate the preceding year)plus the rate of population growth for the preceding
year for the County(including the unincorporated area and all Contracting
Cities).
• In all Service Years,costs are also adjusted for annexations(in or out of the
Program service area)of areas with a population g++ +t++ of 2,500 or more and�4f,
Document Dated a- -+-1�-1 r�_„}, '7 36
46
| the shift io relative population aud ua�?,c shares among all Contracting Parties
aau result of any Latecomer Cities.
Part 3:Reconciliation
• Estimated Payments are reconciled m reflect acmxlazcnnoo'asv,eDupdhungcs
bn population attributable to annexations^(areas with a population"(2'500o,
more(in o,out nf the Program)and the shifts in relative population among all
Contracting Parties as a result of any Latecomer Cities.The Reconciliation occurs
by June 30 of the following calendar year.The Reconciliation calculation and
payment process i"described in Exhibit D
• The receipt of Transition Funding Credits or Shelter Credits can never result in
the amount v/the Estimated Reconciliation Adjustment Payment falling below
$0.
• If a jurisdiction's licensing revenues exceed its net costs payable under this
Agreement,then io the annual reconciliation process,the excess licensing
revenue iareallocated
provided that,the determination vf net costs shall bc adjusted ae
k,x*,* (|)for a Contracting City purchasing shelter services from pAvVSlLor
net costs includes consideration vf the amounts
paid by such City/oPAW and(2)for o
Contracting City purchasing Enhanced Control Services per Exhibit 8^���u
� net costs
includes consideration o(the amounts paid for such services.
Part 4: Estimated Payment Calculation Formulas
For Fach Service Year
|
| EY=KEC+DS+ELI—(ELu+TIC,+VSC)]+-2
|
| o=m= n°ed ��� 37
Where:
"Ey~io the Estimated Payment. For Contracting Cities receiving o Transition Credit or
Shelter Credit,the value"fer may not be less$o.
°EC"o,"Estimated Control Services Cost"i,the City's estimated share'd the Budgeted
Net Allocable Control Services Cost for the Service Year.See formnla below.for deriving
'EC."
"ES"o,"Estimated Shelter Services Cost"is the City's estimated share of the Budged Net
Allocable Shelter Services Cost for the Service Year. deriving.5S.^
"EL"or"Estimated Licensing Services Cost"is the City's estimated share of the Budgeted
Net Allocable Licensing Services Cost for the Service Year. fio,derivinX
"EL.^
"EtR"is Estimated Licensing Revenue attributable m the City. For purposes of
determining the Estimated Payment m Year 24*,42018 sCcia based^o the aommzt ol
�u���o�iozu each type"f^chva license issued to City residents in�°��e*�3l»i�0z
"Calculation Period"), Exhibit C'
2 shvv,yuprcxoiovryesamauo/so4 U1Licensin6 Revenue;the numbers inthis
exhibit are subject to Reconciliation by June 30,-44-2210
Fo matted;Indent:Left: 0.5"
For
Contracting Cih,* A-4t4-&aLb^ve o_FifliazcedLiccosing
Support per Exhibit F'Ea/a increased byadding
the shrnatednef amount of revenue,if any,estimated to be derived as a result of
01111CuILOLicensing+*pe*ek-support provided/"the City(the"Licensing Revenue
Target"o,^VT^ );this amount ia
^4**shown in the column captioned"Estimated Revenue(snn
Licensing Support"om Exhibit C-q.
|
License Revenue that cannot he^ �hu|od�oaxpe�6cru�y(e��,Liceoae�cvcnu, ^
u
associated with incomplete address information),which generally represents a very
small fraction of overall revenue,is allocated amongst the Parties based on their
respective percentages vfELRoo compared to Total Licensing Revenue.
|
Document Dated 1 4*���,: i-z 38
| Notwithstanding the foregoing,^ELR^may bc based vnnum/irn^ted amount o{ - Fornmatted:-Ind-ent:Left: 0-.5"-
licensing for the Service Year for the City if,bu the reasonable judgmen/o/de
County,an estimated Licensing Revenue amount can be proposed dbatioDkelyto
more closely approximate the actual Licensing Revenue for the Service Year than
the data from the Calculation Period;provided that the use of any estimates shal I be
subject tn the conditions o(this paragraph. The County shall work with the Joint
| City-County(ollob4a&zu/Committee to develop estimated Licensing Revenue
amounts for all Contracting Cities for the upcoming Service Year. If the Joint City
CoontyCuUabcr4ion Committee develops a consensus proposal(agreement shall
bc based"o the consensus v/those Contracting Cities present ut the Joint City-
,County Coll,iboi ation.Coinmittee meeting in which Licensing Revenue estimates
�
are presented mpmy^mh for,t the
Estimated Payment Calculation notbDcob^o)'it shall be used m developing the
| Estimated Payment Calculation. If
consensus is not reached,the County shall apply the actual Licensing Revenue from
the Calculation Period for the Service Year tv determine the Preliminary Estimated
Payment.
| ^TC."ie the Transition Funding Credit,if any,allocable m the City for each Service Year
calculated per Exhibit C-4.
|
"VSC-is the Shelter Credit,if any,allocable to the City for each Service Year calculated
per Exhibit C'4.
"B"is the"Budgeted Total Net Allocable Costs"estimated for the Service Year for the
provision of Animal Services which are allocated among all the Contracting Parties for the
purposes of determining the Estimated Payment. The Budgeted Total Net Allocable Costs
are calculated ua the Budgeted Total Allocable Costs(subject t^the Annual Budget
Inflator Cap)less Budgeted Total Non-Licensing
�evcnu
| . The Budgeted Total Allocable Costs ezdxd,any amount
expended by the County as Transition Funding Credits,or Shelter Credits(described in
Exhibit C-4)'o,to provide I-ubuuuud Licensing 4�*+,+�^So�po���c��z(desoib,db^
|
Section A preliminary calculation(by service a,,u—C^otrol'Shelter,
Licensing)of Budgeted Total Net Allocable Costs,Budgeted Total Allocable Costs and
Budgeted Total Non-Licensing Revenue for purposes of calculating the Pre-Cornmitment
|
Estimated 1 8-Poym,ntsi,set forth in Exhibit C-3.
|
Document Dated 4,'-d 39
11=: i. tlx= at e-X_,c>r+d-Lac# r tEriE t+++lalt+k++flat -t #1=-4a- +tn t+Ef o++e++# ;t+++,e
4*h44+++t41+4t --.:1-4+r-€ia=41,-#i-,,e4
t�U+rc'<+4+4t•-E-+-�#_;-#++t-?t.1-1�3__._}-1+e+-}++e-
rt+ -44++
+-n ++'+r
pt+lxt+4,4 4) (-)( k+-4 a et-tit++++ +s++t4-r+a+»1++++tc++t-r +ltt+4t+4�4
"Total Licensing Revenue"means all revenue received by the County's Animal Services
Program attributable to the sale of pet licenses excluding late fees, t•r4un(k.Ind rebates.
With respect to each Contracting Party,the amount of"Licensing Revenue"is the revenue
generated by the sale of pet licenses to residents of the jurisdiction,extjud ink late fee,,,
rt(trt,c1s.._uu,rehatcrs.(With respect to the County,the jurisdiction is the unincorporated
area of King County.)
"Total Non-Licensing Revenue"means all revenue from fine-forfeitures,and all other
fees and charges imposed by the County's Animal Services program in connection with
the operation of the Program,but excluding Total Licensing Revenue ;-F.4�d-Nc;-
Rc gi1+-n,�1--4{t~ve+t++e4-a++t3-Designated Donations,_gr_rgt�,_o+ t"rlirc_�7+t rit_>_r�i il_-tt try tfi��.
py+.,�,-�,,,t.�.,,a n��,,�--li egit+i�-1-R-t:�ttttes�"{"1.:F`•.1[�')-a+t t-t t��tt+a t+e:u-.�?t t+yet fi+yt4-tta-k�rte t i vt�r4-3?v
+-�}r-~+}-tti t++taw-ft+t++i dtr4}+++;_.�;t,++}k-e 4e++�+E-it-�+-;r+++!{a}+.t r+•1,+,".rte=trr+r+l-<+t++��+{+t��,;-t,".�.c r>fr+
ri{+t d
*4 11 1'av tr+rv+t €N R tt}<4t+1
#=�e+:+g;+t,ated-Plort xtiera4-1 otak..:N+m--l�e+tsirtg..Rt+ve}se+c��++t4'#=e+tr�4-1;+c�rt�i+�#iEve++++E::
"Designated Donations"mean donations from individuals or other third parties to the
County made for the purpose of supporting specific operations,programs or facilities
within the Animal Services Program.
Document Dated �t,1 a 6 �,_I_ 40
50
^I I dbaut'd Licensing ue,em*-Supyort Services"means activities v,funding mbe
�
undertaken b`specific cities to enhance licensing revenues,per Section r,4,*4:4i4-f�,;and
Exhibit F.
"Annual Budget Inflator Cap"means the maximum amount by which the Budgeted Total
Allocable Costs may be increased from one Service Year to the next Service Year,and year
to year,which ia calculated o,the rate vf inflation(based oo the annual change inthe
September CPI-U for the Sea ttl e-Tacom a-Bremerton area over the rate the preceding year)
plus the rate of population growth for the preceding year for the County(including the
unincorporated area and all Contracting Cities),as identified by cornparing the two most
recently published July OFM city and county population reports.The cost allocations to
individual services(e.g.Control Services,Shelter Services or Licensing Services)or specific
items within those services may be increased or decreased from year to year in so long as
the Budgeted Total Annual Allocable Costs do not exceed the Annual Budget Inflator Cap.
"Service Year"i^the calendar year in which Animal Services are/were provided.
"Calculation Period"is the time period from which data is used to calculate the Estimated
Payment. The Calculation Period differs by formula component and Service Year. Exhibit
C-6 sets forth in table form the Calculation Periods for all formula factors for the Service
� ^y"pulabvn^with respect w any Contracting Party for Sery Service the
population number derived from the State Office of Financial Management(OEM)most
recent annually yuh)iybcd rcp"z|*/population used for purposes of allocating state
yhurmi revenues in the subsequent calendar year(typically published hy0FM each July,
c,Uocdng final population estimates . For each Service
Year,the OEM reported population will bc adjusted for annexations vfz'son^,more
residents known to be occurring after April,e44-1-.2L1-7and before the end o/d`,Service
Year. For example,when the final Estimated Payment calculation for 20u3�-20 I'S iop,o,idod
on December 15,244-P220 17',the population numbers used will be from the OEM report
issued in July 241-2-10 1 Z and will b,adjusted for all annexations vf2,sO0o,more residents
that occurred("r are known to be occurring)h,tv,,o^apri\_L���20 12L.aod December 31,
| 24)1-4'018. Io any Service Year,if: (l)annexations'd areas with a population o{2'500v,
more people occurs t^impact the population within the jurisdiction^fa Contracting Party;
or(2)a Latecomer City ia brought under contract with the County,these d`u^Sea obol}be
accounted for in the calculation of the Estimated Payment for such Service Year.14�,
| --Such
adjustment shall be made at the next occurring possibility(e.g.,at calculation of the
| Final Estimated Payment,o,Reconciliation,whichever iu
| o=~°"".Dated+�-u+,4�e- 1 1 41
soonest). The adjustment in-U-will be made on a pro rata basis to reflect the portion of the
year in which the population change was in effect.
;.4 Pip p _a se -,,. o, .^
Ow area w-a4 t-in...,-r, P t.
a E «its
N#r �141 Ft,'S p0t?trlat r1 a rt�r t{ 1 t+ i l�r:tt+( p{rl rt+«tt
} t+la4 i t c rk� <a e( F1 1+ thY t
{
aa}*,ar—The population of an annexed area will be as determined by the
Boundary Review Board,in consultation with the annexing city. The population of
the unincorporated area within any District will be determined by the County's
demographer.
• In the case of a Latecomer City,the population shall be similarly adjusted among all
Contracting Parties in the manner described above for annexations,by considering
the change in population between all Contracting Parties attributable solely to the
Latecomer City becoming a Contracting Party.
Exhibit C-1 shows the calculation of Pre-Commitment EP for Service Year 2)4,+i3OIS
assunung that the County and all Cities that have expressed interest in signing this
Agreement as of a�- a-(,-,�(ti 17e�t t i r7l7crr 3l,?(71 ,do in fact approve and sign the
Agreement, ae4r
4 at�eM.-Tara4-I-1��-�.-frarrrtv...a+e t�ti 4-1?ea ~naet'titrrt--l�r:
Component Calculation Formulas(used in each Service Year 2tiLLI:
st li ate _(EC)Se__r_-vi_ces.Costs is calculated as follows:
EC={{4(C*-;25".811 x ,1,CFSJ)+{(4(C x-.2i1-x.2]x I'cr1? E444+p4
't-- Elt#:
Where:
"C"is the Budgeted Net Allocable Control Services Cost for the Service Year,which
equals the County's Budgeted Total Allocable Costs for Control Services in the Service
Dociment Dated 42
52
Year,less the Budgeted Total Non-Licensing Revenue attributable m Control Services in
the Service Year(for example,fines issued in the field)
' For purposes v{determining the Pre-Commitment
Estimated Payments for the Budgeted Net Allocable Control Services Cost/o
calculated oe shown"o Exhibit C'a'and shall besimilarly
derived to determine the PinulEuumaied Payment for 2018 and 2�,ca�11
� sm�
^A CFS~i s the total�,L�tu�.L.,^rmuo]number^x Calls for Service
1'ef i-od-for the Service Year for Control Services originating within the City expressed as a
� y,nrnagp^fme.ACFS for all Contract ruraea^ . A Call for
Service is defined as a request from an individual,business or jurisdiction for a control
service response to a location within the City,or a response initiated by an Animal Control
Officer in the field,which is entered into the County's data system(at the Animal Services
call center or the sheriff's dispatch center acting as back-up to the call center)as a request
for service. Calls for information,hang-ups and veterinary transfers are not included in
the calculation of Calls for Service. A response byan Animal Control Officer pursuant to
mn Enhanced Control Services Contract will not bc counted uea Call for Service. For
purposes^(determining the Estimated Payment the
Calculation Period for-[FS is
cx�ndarycurx
Exhibit C'2 shows a preliminary estimate"fofu-CFS
for 201-1-20 l lo,used tv determine the Pre-Commitment Estimated 20l8-1 Payment;the
numbers i^this Exhibit C-z are subject/o Reconciliation by June 30'2me20 17.
| 8l�u�6neach Service
2444-is 6
cdue ,Kvws:
If,aavf the effective date of this Agreement,the City has entered into a contract for shelter
services with the Progressive Animal Welfare Society(PAWS)in Lynnwood,WA,tol
| tbcr`for aw long no such contract remains bn effect,the City
will not pay a share of shelter costs associated with shelter usage("A"as defined below)
|
Document Dated i'=-,^,� 47'_111' 43
and instead the Estimated Payment will include^population-based charge only,
reflecting the regional shelter benefits nonetheless received by such City,calculated as
follows(the components uf this calculation are defined aa described below).
� E8=(S..zxP"p`_a)
If the City does not qualify for'the population-based shelter charge only,ES is determined
as follows:
� ES=(Sx2xpvp")+(Sx.8xAA)
Where:
^S^ia the Budgeted Net Allocable Shelter Services Cost for the Service Year,which equals
the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total Non-
Licensing u*,*ououtr/bn/ubl"/oSbeltu.p",^bouo(/.c,uu^ptivobco'uic,^chip(,,s,
impound fees,owner-surrender fees,from all Contracting
pa,dcs)**�/r+�p�+4
e"e+ F^zpurposesof
determining the Pre-Commitment Estimated Payments for 2018-4,the Budgeted Net
Allocable Shelter Services Cost is calculated xo shown unExhibit
C-3'and shall b,similarly derived to determine the Final Estimated
Payments for 20Id4 and for«u4z Service ymr^
| ^yvp"Li"ia the population o/the expressed ua^
percentage of the Population of all Contracting Parties.
| ^AlL^isdhe that were:(|)picked npbyCounty
Animal Control Officers from within the City,(z)delivered b7a City resident t"the
County shelter,or(3)delivered to the shelter that are owned by a resident of the City^
expressed vno percentage o(the total number°[
animals bn the County Shelter during the Calculation Period. For purposes ufc,ulctil,itil.1g,
the�44-2,-cotimatcdPayment the Calculation Period for^aA''/athe
alcnda,yoaz,,L&z
-244 i-Lm��aLu�uz�� Exhibit C'z shows u
preliminary estimate o/^A''for Q-444-�L���l��o,dt^determine the P,u-Cnoomitmcot
Estimated 201.8�Payments;the numbers in this exhibit are subject to Reconciliation by
�
June 30,_44P20 17,
| Estimated I icensillgAEL)jw�for each Service Year 24*;is calculated as follows:
| »°""°eri'Dated+�e+++����� 44
| 0L=WLx2xYvp"u +0Lx.8xAL)
"L"iethe Budgeted Net Licensing Services Cost for the Service Year,w hich equals the
County's Budgeted Total Allocable Costs for License Services in the Service Year less
Budgeted Total Non-Licensing Revenue attributable to License Services(for example,pet
license late fees)bu the Service Yea
For purposes'f determining the Pre-Commitment Estimated
�
Payments for-44420 l_8 the Budgeted Net Licensing Coyti
calculated ao shown on Exhibit C'3,and shall be similarly derived to determine the
I}inal Estimated Payments k., Service Year.
Oie
| "P"p"2^io the Population"/the City expressed a,u percentage*f the population^fall
Contracting Parties.
| ^ALl^ isthe number of active paid regular pet licenses(e.R,
excluding'buddy licenses"or temporary licenses)issued to City residents during the
Calculation Period. For purposes"[calculating the Estimated Payment
1s�12-414'the Calculation Period for^ALrio
calendar year,,
'�OrN ice Year-444t44 "fit
Exhibit C'z shows u preliminary estimate^(^,A-Lr'to
be used for calculating the Pre-Commitment Estimated 201K�Payments;the numbers in
�
this Exhibit are subject to reconciliation hy June 30'20IZ2.
|
Document Dated k�a+*_a_au_� 45
Regional Animal Seivices of Ringtounty-DRAFT t-1
2018 Estimated Payment Calculation(Draft)
,. -----
Cost Allocation Pet U....g EM-d NO
imendkiian Field USt Shelter Cost Li-,nr C.1, TW.1 Cut_ R* x t Credits R.-e(ea'd) Net Final Cost
1-1 lbl ki 1d1_ let [A N 1'8'^=1!1
_231 5 917 $1,20 5 354 354
'5__
Bl.d,Da-nd S 9,168 $ 113,027 '411331 5 �3,2� �3�5,765 5 (15,472) 5,Ejs (9"')
C 4,129 4,837 $ 1,743 5 13,N7 57999 .5 (3,208) $ 552
1!de Hill 3,210 2,534, 1,9 415 5 7,M �;7,4� 5 (293) $
c-mg- 6 188 in .5�s� $ o6'm) u'm
1,03 1109,26a
D-11 1:1,44
5,031 .5 i;'?ut
_j57537) 5 26,546 5 ,91)
j3p,9
q..h 61302 S _40,nq (57,058) S --- ,5 (51,053)
vem-re, 11 _$_ '47,380_S 74076 $ 19,017 5 80,913_ ,991�6 - 5 9966
9", 5_ 328,893 5 -.860,393 7s 6 ptil p70494) 547,587
$__.
lake F.re,I Park. S 246 8,126 3 11,372 '$ 44I85 514144 (q S - 51'__
NUFAeN.11ky FS tp�
n"30B,5'"' 21,307 S $............(Sa,9,) , .......
Mhi.,d 23,4613 5 22,20B 5 34,911 s 7n,607, 5 (2,452)
20,060 5 1�,315 7,770 42,144 530,414...
S 14,419 $ (7, S) .5 1 (7,725}
N.,th Eer,d 13,3�e 15,151 $ i;�6I 3�,863 1 524,252 1 (10,507) 1,376 1 N
Redmond 5 67,148 5 70,494 5 34,638 5 in," $I2E,55I
Sa h 64,870 S 59,239 5 40,341 164,524 5156,757 5 7,W� 7176 T)
I..T 237,q77 5 13,439 5 i 2�7t!9� (753,625)
-
Shoreline 111,659 34,532 5 38'�_5_'a5"d 5-14�'!Ia .5
'-qu.1- (15,344)
n�983 s 20,433 8,319 5 47,?3� ��462 5 (15,324)
T.-W 568,213 S 177655 $ 9,487 5 255,356 532,550 5 i2122,806191 122,017
Y.- 5 2,1161 53,719 $ 251411� $111 Z.",
U'r-P,K.S C.-V 111,19 12,117 1 217,9 65 1,797, $60,267 15 937,122) 5 5 {937,122}
2,960,688 15 686,512 1 5 5,626.109 5 2,770,6811 5 S 8 IS614 5
Fie Id COST Shelter Cost Licensing Ctal T"I C"
B,,dt;d T-1 Alk- 2,131,959� b 1 763,S12 S,�973,7S9
-L-, 14
Budget N 47,
B.,%d New P.%-
b,,d on 2016 0.rtu,l
pmrtttol
........... ..........
Document Dated 46
56
R,p.nal Anm,al Smk��of King C.-ty-DRAFT C-'1
2018 Est it,a t e d Pay ,e.t Ckulmi
_ati
Ct AlY_'
staid C-t Sh.41.1 C-t 1&C-1 T-)C-1 wet Fsna Cost
tt-I-11 296 R. 243 223
I. �s,sn 169,4Iq;
61.611.11d 5-------At5,l-na6 M 5 6.39 : z. f !s'-[
4,W7• .,9.6 1,7Z5 11,.59 57,994 t2,913,
CIYOe Hein 2.625 5 2,593 I'm 7,396 2,405 L p 5 9
.............. 21�15 5 16a3a s 202,5,6 4�65 64,ql!i_ ----------A
3.9 486 6'e15 u,160 x25,2I4 0,954� 5 ID.9i41
N 56,521 5 9,794 : Y01,916 949.41 196.913f 30,092 �26,025�
_4_6553 5 20,397 137,185 512 330 ln4w
a7,2U 11,315 14,425 50'105 540,64S 10,54_3 10,513
30 z,416 @68.29# ","o A51,90
3559H91 5 1S 359 i AS 254 5A3 46II 1.558'r 1,58il
Maple �!�9114 2
va leti 61,4 E6 "s Me e and 19,3.3 25 so 16,013 61,191 Fj75, g�_ 5
(5,27a�
21,608 i 17 .6�.9
mzh
.....................
5 63.675 5 6a,969 122.365 °15'.341 Zia,96 5 14,968
5 95.62Y 5 2251,91ffi x4-928 339,341 62 1156.935
na L7 1665s 5 zo,vo s S,B7G 5 45 w6 932,7O6 njwj
65,m i 165,093 > 10,#91 P41,#66 332,566 ;502,461} 99,539 7199.3611
37,x70 5 1,152 .,.It r 33,563 33:,902 5 (661) 5
x 31'+ ti7ti 61k1
655,657 .5 157 5 2}'1,636 065 118 {812,969'r {97Y.4691
..............
6,edge dFUOn I
l,dg.l.d N..
72':13
h(1
-------------------
Document Dated 4 A- it L, I
47
57
Exhibit C-2
Population,Calls for Service,Shelter Intakes,and Licenses Issued-Data by Jurisdiction-
Used to Derive the Precommitm ent 2018 Estimated Cost Allocation
Average
Average Calls .Average Licenses
2016 for Service Intakes slued
Jurisdiction Population 2014-2016 2014-2016 2014-2016
Beaux Arts 300 1 - 40
.... ... ......
Bellevue 139,400 333 162 12,605
.... ............... ...........
.........
Black Diamond 4,305 23 25 573
Carnation 1,850 12 6 248
..........
Clyde Hill 3,060 6 1 261
..........
Covington 19,750 167 I59 2,529
.........."I'l--, .1-1.1
Duvall 7,425 33 11 849
.
Enumclaw.. 1.1 .. . I'll, 11,410- ...................... 113 7 2.." 1,4 1 5..3-
Issaquah 34'590 152 31 2,425
..........
Kenmore 22,320 120 - 2,654
Kent 124,500 1362 1,277 9,990
King County(Unint'd)* 245,920 1,729 1,252 30,662
Lake Forest Park 12,940 60 1'597
...............
Maple Valley 24,790 159 91 2,979
..---
Mere er I sland 23,660 36 12 1,930
111...............
Newcastle 11,090 49 12 1,036
North Bend 6,570 33 19 910
Redmond 60,560 130 53 4,346
Sammamish* 61,250 122 34 5,293
SeaTac 27,810 249 360 1,S79
..........................- .................. ................ .............................................. ......................... .....................
Shoreline 54,9901 276 5,114
--l'-,..........
Snoqualmie 13,110 42 20 1,079
Tukwila 19,140 197 270 1,118
...............
Woodinville 11,570 41 - 1,083
Yarrow Pt 1,040 2 99
..",.................... .............- ....... ......I 1-, 1.111, -....................................... .....................I'll,
lGrand Total 942,750 1 4,935 1 3,966 92,451
Notes-3-Year-Average istroundecto nearest whole number, (2016 Source data based on
preliminary usage count)
Final usage data(2014-201e)and population data for 2017 will be used to update and determine
the Final 2018 Payment Calculation
Source:WA STCliffice of Financial Management(population),Regional Animal Services of King
C ou my(u sage)
*l adjusted for 2l Klahanie Annexation
RegionalAntmal Servicesof King County
1-2 D-2 017
---------------------------- ......................................... -------------------------------
44+4-wi444-kke�
Document Dated I
48
58
Exhibit C-2
Population,Calls for Service,Shelter Use and Licensing Data for Jurisdictions,
Used to Derive the Pre-Commitment 2013 Estimated
Source:Wash.St.Office of Financial Management,KC Office of Management and Budget,Regional Animal Services of KC
Date:February 22,2012
Proposed 2011 Estimated 2013 Estimated 2013 Estimated 2013
District Jurisdiction Population Calls Intakes Licenses
Bothell
Carnation 1,780 13 5 160
Duvall 6,715 34 23 712
Estimated_Unlncorpo_rated King County,. 65,642 240 see total below see total below
Kenmore 20,780 116 0 2,021
a Kirkland 80,738 230 109 7,855
Lake Forest Park 12,610 70 0 1,666
Redmond 55,150 87 47 3,980
Sammamish 46,940 85 36 3,970
Shoreline 53,200 281 0 4,967
Woodinville 10,940 34 0 998
Beaux Arts 300 0 0 33
Clyde Hill 2,985 3 3 248
Estimated Unincorporated King County 87,572 418 see total below see total below
o Issaquah 30,690 132 58 1,942
w Mercer Island 22,710 21 11 1,727
Newcastle 10,410 40 13 520
North Bend 5,830 42 26 535
Snoqualmie _ __ 10 950 27 101 842
Yarrow Pt 1 1,0051 11 01 100
Kent ffricludes Panther Lake Annexation_ 118,200 614 1,454 8,555
.--
SeaTac 27,110 200 339 1,544
Tukwila 19,050 121 200 1,065
Auburn 0 0 0 0
°o Black Diamond 4,160 18 24 340
Covington _._ 17,640 132 145 1,642
Enumclaw 10,920 110 101 872
Estimated Unincorporated King County 100,333 ,83 see total below see total below
Ma le Valley 22,930 89 111 1,919
City Totals 782,785 2,817 2,900 57,593
King County Unincorporated Area Totals 187,905 1,441 1,425 27,175
TOTALS 970,690 4,258 4,325 84 788
Note: Usage data from 2011 activity. License count excludes Senior Lifetime Licenses
Document Dated •4-y.,_l + -�'.:I_1 49
59
Exhibit C-3
Calculation of Budgeted Total Allocable Costs,Budgeted Total Non-Licensing Revenue,and
Budgeted Net Allocable Costs
This Exhibit Shows the Calculation of Budgeted Total Allocable Costs,Budgeted 7-otal Non-
Licensing Revenue,and Budgeted Net Allocable Costs to derive Pre-Commitment Estimated
_d 8 Payments. All values shown are based on annualized costs and revenues. The staffing levels
incorporated in this calculation are for year 20-k_+-Z;0,1,_8-only and except as otherwise expressly
provided in the Agreement may change from year to year as the County determines may be
appropriate to achieve efficiencies,etc.
Control Services: Calculation of Budgeted Total Allocable Costs,Budgeted Total Non-
Licensing Revenue,and Budgeted Net Allocable Costs
fhe calculation of Pre-Commitment Estimated 244,4-2018 Control Services Costs is shown below
Cost Metft -h k=y
1 Direct Service Management Staff Costs $161.969 19-_414-
2 Direct Service Field Staff Costs $941-7 971)9._'G9-5,1725.-879
3 Call Center Direct Service Staff Costs $268.115`'2?,244397
4 Overtime,Duty,Shift Differential and Temp Costs 68 7410181_8 -I
5 Facilities Costs 8,055111.9913
6 Office and Other Operational Supplies and Equipment S 17,500
7 Printing.Publications,and Postage `1�1__14AO62".-000
8 Medical Costs S50.00()�2-2?4 i
9 Other Services 5-75,0007 411d)b9)
10 Transportation $'00 981-w,kI1.904
_.......59: 36`1;3.14:,114-1-
1 I Communications Costs
12 IT Costs and Services S 126 625`,51:4+24
13 Misc Direct Costs $90 16$44:33013
14 General Fund Overhead Costs 47.1-1(_$15-94-2
]5 Division Overhead Costs $I r I
16 Other Overhead Costs -�4N '1'11,995*_),44(4
044--_'018 Budgeted Total Allocable Control Services Cost 5.7_.121,9259$170 �7
17 Less 41-4-2018 Budgeted 7'otal Non-Licensing Revenue 1 12.1>0494_.l-I()
Attributable to Control Services
18 '411, f1
2(114_20 18 Budgeted Net Allocable Control Services Cost S 1.970 709- :4+9{1.-I 17
Document D. d •a4_�...1 :.f, 50
60
NOTES:
4 These additional salary costs support complete response m calls m the end ofthe day,
limited response w emergency calls after hours,and extra help during peak call
times.
5 Facilities costs include maintenance and utilities for o portion(5%)vf the Kent
Shelter(which houses the call center staff operations and records retention as well as
|
providing u base station for field oc5curs).
|
6 This item includes the office supplies required for both the call center uo well uea
wide variety^(non-computer equipment and supplies related/oanimal mnon|fiuN
operations(u.s.,uoifvnns,tranquilizer guns,boots,etc.).
7 This cost element uoou/mavfp6nuincmdnuWixmivmcost,kvvudousmuteriub
used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital uum for animals requiring
emergency services.
Y Services for animal control operations vary hr year but consist primarily of'
consulting vets and laboratory costs associated with cruelty cases.
10 Transportation costs include the cost ofthe maintenance,repair,and replacernent of
the animal care and control vehicles and cabs,fuel,and reimbursement for
occasional job-related use vfo personal vehicle.
}i Communication costs involve the direct service costs for telephone,ucU rbmnc,
radio,and pager use.
12 Information technology direct costs include IT equipment replacement as well as
|
direct services costs.
|
13 Miscellaneous direct costs consist^f all animal control costs not listed above
including but not limited m contingency,training.certification,and bad checks.
14- -----General fund overhead costs included in this model include building occupancy
|
charges and HR/personnel services.
|
^�
Division overhead includes a portion of the following personnel time as well as a
portion ofd/vbiwadministration non-labor costs.both based onnEs:division
director,assistan division director,administration.nmyom manager,finance
officer,prym|xuccouotspupWc.and human resource officer.
^ _ Other overhead costs include IT,telecommunications,finance,and property services.
Non-licensing revenue attributable to field operations include animal control
violation penalties,charges for field pickup ofdeceased/owner relinquished animals,
and lines for failure mlicense.
|
Document om"u+��xa���u�z 51
Shelter Services: Calculation"«Budgeted Total Allocable Costs,Budgeted Total Non-
Licensing Revenue,and Budgeted Net Allocable Costs
|
The calculation vf Pre-Commitment Emimoteda4|-20L1 9_8hdter Services Costs io shown below
Cost
I Direct Service Management Staff Costs S 2121,125-4-�-!14 8,4 5
2 Direct Service Shelter Staff Costs �L.,19.896
3 Direct Service Clinic Staff Costs S-1 1 1.10 1�IiW.26S
4 Overtime,Duty,Shift Differential and'femp Costs �12 1.6 8 6*4-5 9,W)
6 Office and Other Operational Supplies and Equipment SL';L-i49145.160-�9�.24)0
|
^ Formatted:Left,Tab stops: 0.76",Centered+
9 Other Services 122.�00
10 Transportation 132,-�4)-S444
11 Communications Costs 1.20OS4�-�-
12 IT Costs and Services S990094--I�:-40
13 Misc Direct Costs
15 Division Overhead Costs �207.654;�4-7�)i:"
44k)-2018-Budgeted Total Allocable Shelter Services Cost I k�460
Attributable to Shelter Services
8 Of
-44�,-�20 18 Budgeted Net Allocable Shelter Services Cost 9 6 0.0 8 9SQ-,
_
|
|
|
woTss:
5 Facilities costs include maintenance and utilities for the majority(95%6)of the Kent Shelter
(which also houses the call center staffoperations arid records retention as well as providing
| o base station for field ufOce, )-
6 This item includes the office supplies as well as a wide variety of non-computer equipment
and supplies related w animal care(c.g_uniforms,food,litter,ctc.).
7 This cost elernent consists of printing and publication costs for various materials used at the
shelter.
| o.—n"".o^,d~ 414--������z 52
8 Medical costs include the cost tier ambulance and hospital care for animals requiring
emergency services as well as the cost for consulting vets,laboratory costs,medicine,and
vaccines.
+3 Services for animal e +4-,heltc;r.,operations vary by year but include costs such as
shipping of food pro,jtltiel 4r e+l t4hag4 e and sheltering of large animals.
10 Transportation costs include the cost of the maintenance,repair,and replacement of and fuel
for the animal care and control vehicles used by the shelter to facilitate adoptions,as well as
reimbursement for occasional.job-related use of a personal vehicle.
-4-F—Communication costs involve the direct service costs for telephone,cell phone,radio.--iiiA
1�«er+itie
Information technology direct costs include IT equipment replacement as well as
direct services costs.
Miscellaneous direct costs consist of all animal care costs not listed above including
but not limited to contingency,training,certification,and bad checks.
General fund overhead costs included in this model include building occupancy
charges and HR/personnel services.
Division overhead includes a portion of the following personnel time as well as a
portion of division administration non-labor costs,both based on hTEs:division director,
assistant division director,administration,program manager,finance officer,
payroll/accounts payable,and human resource officer.
Other overhead costs include IT,telecommunications,finance,and property services.
Non-licensing revenue attributable to sheltering operations include impound fees,
microchip fees,adoption fees,and owner relinquished euthanasia
Document Dated,� .,a_, .+ � 53
63
Licensing Services: Calculation w[Budgeted Total Allocable Costs Budgeted Total Non-
Licensing R,m^ve,umdDwdgemdNmA8omN,Cvm"
| Txc calculation vf Pre-Commitment Estimated 24+,'�-2.08 Liccvoiop-Services Costs io shown below
|
Cost
I Direct Service Management Staff Costs �"�9 1111-51-41-7-
2 Direct Service Licensing Staff Costs 10 1.3,7-1/-V',44-52-,
3 Overtime,Duty.Shift Differential and'femp Costs S7,74-1*2-6A*,
4 Facilities Costs 1-U)004,44.4440
5 Office and Other Operational Supplies and Equipment
6 Printing,Publications,and Postage 1 7 001";-4444)
8 Communications Costs S2,000-(tJ-�4�4 [Formatted:Left,Tab stops: 0.63",Centered+
9 IT Costs and Services
10 Misc Direct Costs 1,966S-24444
11 General Fund Overhead Costs S I 9 10()-"-�.
12 Division Overhead Costs
2444-0-10 18 BudPetcd Total Allocable Licensing Services 1,7 5 12 V)7-',440
Cost
14 1 css�41 1 10 Budgeted Total Non-Licensing Revenue
Attributable to Licensing Services
ON Budgeted Net Allocable Licensing Services Cost Y�86.j
|
|
|
N0TsS:
4 Facilities costs include maintenance and utilities for the portion of the King County
Administration building occupied by the pet licensing maffmyassociated records.
5 This item includes the office supplies required for the licensing call center.
^ This cost element consists of printing,publication,and distribution costs for various
materials used to promote licensing of pets,including services to prepare materials Ior
mailing.
7 Services for animal licensing operations include the purchase oftags and monthly lees for
online pet licensing hosting.
8 Communication costs involve the direct service costs for telephone,cell phone,radio,and
pager use.
9 Information technology direct costs include lT equipment replacement uywrUoadhru
|
services costs.
| noe°nem Dated
��e�+���e�� 54
0 Miscellaneous direct costs consist ol'all pet licensing costs not listed above including but not
limited mtraining,certification,transportation.and bad chocks.
|) General fund overhead costs included in this model include building occupancy charg oand
| 8R/pc,,ono6acniceu.
12 Division overhead includes a portion of the following personnel time as well as a portion of'
division administration non-labor costs,both based on FTEs:division director,assistant
division director,administration.program manager.finance officer.payroll/accounts
payable,and human resource officer.
13 Other overhead costs include IT,telecommunications,finance,and property services.
14 Non-licensing revenue attributable to licensing operations consists of licensing late fees.
| o^.~"en'Dated+ 55
Exhibit C-4
Calculation and Allocation nf Transition Funding Credit(^IC"),and Shelter Credit
A.Transition Funding Credit
The Transition Funding Credit as originally calculated in the 2010 Agreement offs tcv,s
to certain Contracting Cities that would have otherwise paid the highest per capita costs
for Animal Services io2Vl0. The credit was scheduled una declining basis over four years
(2010-2013) lo this Agreement,the Contracting Cities qualifying for this credit are listed
in Table l below;these cities will receive the credit at the level calculated for 28I3bothe
| 200 Agreement h.r-ea��-ScnviccYcarJ provided that,application^f
the credit can never result in the Estimated Payment Amount being less than zero($0)(i.e.,
cannot result b^the County owing the City an Estimated yaymono The allocation"fthe
Transition Funding Credit ie shown b^Table zbelow.
Table/:Transition Funding Credit—Annual Amount tohe allocated each year i4+-#e
period 4-r4jm 204-3-2414
jurisdiction Transition
Funding
Credit
Carnation $552
North Bend $1,376
Kent $110,495
SeaTac $7,442
Tukwila $5,255
Black Diamond $1,209
Covington 5, )
Enumclaw $11,188
Maple Valley $6,027
Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.
B. Shelter Credit
|
Document Dated
*�~������� 56
The Shelter Credit is designed to offset costs for those Contracting Cities whose per capita
shelter intakes(^AA^)exceed the average for all Contracting Parties. Pijiio-1be
total vf$750000 will be applied asu credit in each+4L4-te
Service Years 22u-4-244-.;4^Contracting Cities whose per capita average shelter intakes
� (^Al\^)exceeds the average for all Contracting Parties;provided that application"(the
Shelter Credit can never result in the Estimated Payment arnount being less than zero($0)
(ie,cannot result in the County owing the City un Estimated Paymcotl The-204,4-Shelter
Credit
eteonb^,d based nu
animal intakes(''AV)4e
ailiilll
County will consider providing the Shelter Credit in-4c ��e
ot the same level asfor
52018 commented JAI]:This coo,be established for 2018mce,ive
Table 3:_.-Annual Shelter Credit ADvmbnn-
|
Document Dated 57
R191-1 AnIms I S-r A o I Of King DOunt
Proposed Credit Distribution(Wr Average Intakes)(2016 Population)
nb— (I." "
. b er
pun—ban Oi—i 211is Pop 20 is) czpl6 Capi6 M." m A.q
.-I 1 0 R 0,
Ins F,,J Pk 11—
1-1 1 m 110.1),
--n 61,250 28 a.
200 5♦,990 213
ata,x,wa 320
220 31
zzp ',iKsu 1— p a m
11. 1, -il—p
Y—pan! zm I D.
911 MU.n. pnfZ9 —1
4 MIX
I!—Mnd 3—
:Tmi I.- M.
Bxm 2ru ==�HM ?2110 OD063 3XI=!i n'XI
"me�imy M 11- — llniV
ipnai nfYK1 —13
'150,1101
ZU.;..
P'O, 100
pOr...Knii I o.n ly 0 0
W&..'Anlmm e.Mwp.1 61nant
68
Proposed Credit Distribution (3Yr Average Intakes)
Difference Pro Rata%of
between Jurisdiction
Yr Syst.Avg Intakes per capita
Average and 3 Yr city over the Per intakes over Pro Rata
Intakes(2013 Intakes per Average per capita the average Allocation
Jurisdiction District 2015 Pop 2015) Capita Capita System Avg. (Exc I.KC) of Credit
Camation 200 1,790 6 0.0034 000,16) (1)
L200 7,345 14 0.0019 (0.0021) (15)
ore 200 21,500 - - �.0 U04r0i (85)
nd' 200 $3460 96 0.0011 ((Offl, 8) (235)
rstPk 200 12.810 - - )990740; (51)
ond 200 59,180 58 0.0010 �0 0031 1)) (176)
amish 200 49,980 33 0.0007 rO0433, (165)
Shoreline 200 54,500 - - i0 00401 (216)
Woodinville 200 11,240 - - !0 0040! (44)
BeauxArts 220 300 - - X00040) (1)
13 -e _._-..._.__.__ ___..._...__.-""'f35',UO __ ._.-D"D09.Z. (3.
Clyde Hill 220 3,020 1 0.0002 10.00 "7j (11)
Issaquah 220 33,330 39 0.0012 n0 W28i (93)
Mercer Island 220 23,480 17 0.0007 (0 00321 (76)
Newcastle 220 10,940 16 0.0015 tt7002;i (27)
North Bend 220 6,460 22 0-0034 (0 0006) (4)
Snoqualmie 220 12,650 19 0,0015 '.V OO151 (32)
Yarrow Point 220 1,020 - - {(00401 (4)
Kent 500 122,900 1,266 0.0103 0.0063 780 58.12% $435,906
SeaTac 500 27,650 339 0.0123 0.0083 230 17.12% $128,366
Tukwila 500 19,300 245 0.0127 0.0087 169 12.57% $ 94,284
Black Dmnd 500 4,200 22 1 0.0052 0.0012 5 0.38% $ 2,819
Covington 500 18,520 180 0.0097 0.0058 107 7.98% $ 59848
Enumclaw 500 11,140 79 09071 0.0032 35 2,63%1$ 19,704
Maple Valley 500 24,700 114 0.0046 0.0007 16 1.21%1$ 9,073
King Cnty Unncrp' All 253,280 1,272 0.0050 0.0011 269
Total 1,009,895 3,998 0.0040 0 1,341 100% $ 750,000
System Average
Average: (Intakes/Population) Credit to be applied: 750,OCK)
rtr} ?1*I-!€44
?1..1,)nw Re( I... IS-.......lll�,. 7lclti�l f uz�lula(-.,,x'116 1s dud Ir(�t 1t'IC(i` 1 t_G�1.�.If of n,lcna
i r lu.{c�.lumw (Idler Ii d d on t1 as_111(i ip"Ited iii_11w 1117 d F"[im iti'd 1" ili(llt('alc tll Itioll fOr[he
at`sitwn I
- -,.. E w��iu nr;7
��,r,t_ic i `�( ui fhE�ref uuri�,1r111r(tlrf�1'1;,x11,Itrwt he a,�Lied hl r(41t,�( tl1( �.r w„
Document Dated ,+.-b,4 ,!� �.!..._!I_ S}
69
`71wNr Credit until i ,duced As mm uiar>n xvh&h anV(og m shall he used to nclju5l Me hty's e ct
tn7 xl cast unlit t'he Net Final C om is/em.
s��-AA-OC44o*
+4a4�t t+r tr+ € �.;,�k"WO
�t�}
-YN-kH-Fediame
1
{ham tinia+ee.} ",c w-.{Lek;(+t aI-}e>kk,I)A-1 W.lI4xe fet<ntik4, m-n+trka {4 icct)a++o!-IeYrd+t Hal
4— 'n T` "' tit ktt
}c—«yt...ak..}.1+e,
+�-i�:rrt�{;-;+#-k+-k3+�;#--}}tom��+� 'k+�-�+t'�a-��4++�aa;rt+--tts-Ede-�-rra�#-4=E{-�-{�-+a++-+t-t•-4-a++rrrt+�k�eti�-k-rr
-4=:-ttaf�tttt#-
1—ho im,4t,1., r s i t and
in
4,4a
c ,-..
14R*t4ed Not
-ihaiiot+I
re44a4+ztW+=_4-4-w .
Document Dated 4 ,;i+-.�.«_) a;_I.-t2 60
70
r
++ �tx c {1x• v,44 14+)*, #e++++1+t.:}..r+r-Fs#+i # t +4i(,44 v,
..
ii- +:1 X44-f#t-�( 'etl stir It r +++�, t ,,,r— ht--a t>-+r+a{-+4+ 4+44
+++-4444 t r Exhibit
+1+44 ttt
" =-++s
,z++t++4
Formatted:Centered
Document Dated .«.e,..�a -i ._ 61
71
i
Uocmnenl Dated 4.4 -�,;-�.!. 62
72
Exhibit C.-S:
[Irrtenticr7Ya11X 0—ittedl
Document Dated 'a;�a«.a ti'=..1:_I.7 63
73
h ,,4
�14'.('i'F4fN�-{"tEW f?t}t+�tk�-7Hi=f
�'+--,'rt�„-t,,T•,�-f--�*-es�+rr�- �tre=-�+} �{-4�tt+r-��lt.•...�--aak+ '
4;41 1
d t f ft+ik-1 k an
4�cc�ak*
C-44v - 2-44-
574 4 ?3-}
4, 1,"-X1441 -14444+04414 2 4 N w}C1 1 x X4.2 44 ,
-44+,-2
>'+1,a+ zYt .iftir Tcaa�a�Erik "{-34"in} t� rw l {+rxa-
Me,t t 44044 1a si+) -'iFie,ikr�tt-i�+xrk+.+•, ..,fie-ttc^+ .e�,t ta<.-fi+,{ -k}-'� =�r kirt4tffhxrt 4+,,Wd Oil t 4W,+44il+rr,+.7,k(-_a
-m"t-l*-ra4ci,d;t4e,t-t+�41,4,i-tw-,--44 r 44,,Fi treiotit,,text ri+ 04+1
Document Dated l -F-1.,:..., ;`1_:.1_:,I..'. 64
74
- ' ' +#
.=-4I « ta15 + } +t
IL 4-n re,k:41-i-
t ^;,, , t4+iit,�tippix+f r eel+i++{) r C_4 t+«+It'aa+kc#o {la 4-•++11-,. f
':.. et'+{- ri++, nee
�t+��r>ta+�,-+« ra+���.rr�-�h-«r-t--,c r t=t+-e-i+fi-ail-N++t�>�«�r-t�;--�->t+{-«��-i-t-1-��`�«�+++{�•+_:i;
y .
,+-iet'
Calculation of J�*Stijnatpd
• -=�k-tot-i++�a#t� +�t�-+{-«-art+{a{i++ra--+a-;rrr,-�,;�,i , tn=<'{+�-=?���-1-+e-e�-�:++w- =r�++t+�
1f-)-+4-4+--w--x=14+«
}:::ti#++w+4+«1{-it=e ,
4-4LAR201I='3
++# A-1)l? ++��€leze�da+aai
Document Dated 65
75
a 1- „a a ++ ,-)4 , tttve++wr� r..+ t igetk
11 11 11 Poi Service 4,ea.201 n 4,+ ,r r,>miel ri '�'rbt{+? �rrt�!a r_;..
„
+r++Ei -+f- +4"++4-244 i 4k ems:
+ latr�-{"�#i+��� ,a r,>z,->�"•,�t�=;<=rtf-1-+++_=?k1�4-���-+r��t++ie-{-�:ti+t+++{+y+�..i.�+rtt++�;t+'+y,-[��re+�++tiu;
T ee++, +t 'tt rr'i--E r#+aeE
4.._. A t 14
-a e-a4 4 4,,4 4546
e+t-..-l-�+.t�++=:ii-r�- €v-+'t+e•--"+<'�tii-+�'-I.t f-#-{�i-' 3-+++-e+=4�+e--#�r?.+s A++�Ftt+++# 4i+tom
21
(-h-}-i-�-+e- :{-ta4-G-�a+-t+>t-t=�,-�-iret-rta+r,�-�Tt+}-'t->f+rl-t:++-�-, ;�'_ ,-�-�n� I ,•+-#�tEa-C=+#-4�
)...t}e
+++d--i
4441t,(+#y=',-t«')-,4y;-iA,-4e�++--a"� -+++r; +ail r'-04+n
t�,444 0; -7il4,of
+++tl proa,itkd further 44"
',=,�.°'244447-t ;.
+a=a��,-R,=.,""',�-<-tt�-�€�;--�-lr+ -+-�°., .,,,.. nr.. ..;try,,-ll�+'��-+t++fi4-;.�,'�~.'�•,
A R201u
Document Dated 66
76
k Fir E test,t�
(a)Ow tt44 4 ,
IV
[Z�_:::lik- -� .�
c e++++ { a+ ,t4--ft+r 44+t4-44-v,
Do um tDoled ,u-+=,d u+V.".#..IZ 67
77
Exhibit C-6:
Summary uf Calculation Periods for Use and Population Components
This Exhibit restates in summary table form the Calculation Periods used for calculating
the usage and population components in the formulas to derive Estimated Payments.- See
Exhibit C for complete formulas and definitions o/the formula components.
EL8is F,,Iiinated Licensing Revenue attributable to the City
� ACFS a"p*a
number of Calls for Service originating in the City
| AA isdhe number"/animals inthe
shelter attributable/o the City
� �ll d`o um o�active paid
regular pet licenses issued m City residents
Pop ie Population^f the City expressed aaa percentage of all Contracting Parties;/)-Pap-4"
� -
Calculation Periods Service Y
Component Pfeli-mi4vafy Estimated-20132'0'I-8 Reconciliation Payment
F-A44TVa"-M-3 Payment(final) Amount
(published December 15 (determined bvjune
(Estimated 2016—November 2017 Rewaue 201-320-18
Year or 2016 Actua I
| ooc°"=.o".���++aa�a��� 68
P1eav k eg+ al 204u O)
1ia5�errtrel
Pop,O-Vop )trly-2t?2-E)i 1 rat S e'OF I N-Vri_l,_201 7, Same,adjusted for all
(Population) adjo4ed4of adjusted for all annexations>2,500
ann rtitrrw - „iF)bJ annexations>2,500 occurring(and Latecomer
erci =a occurring(and Cities joining)after April
4-4wce -4-ities Latecomer Cities joining) 2017 and before the end of
jcsi at to k after April 2042-2017 N147,-2()7.8
2042-and-tk�€erre-t-he and before the end of
err�t krf 2�?(? 211-32()7.8
Calculation Periods:Service Year 244142019 and subseauent Serviced Years
Component tire!iminary Estimated A44tService Reconciliation
-F '044 Year Payment Amount
Payment "p-14 1r # Payment(published (determined bG._}rr e J m;
rSq4+qT44t,r-2 December 1;l rior to 0��fallL)LA i ti c y li
Service Year-A4,4) Sci!ic�. Year)
ELR Actual 2042 >of December- Actual Licen_sin
November_rl r_st yr%or to Reve;nLie_2t}t�flfServjce
Service,_Year_<pr Year,
prEyio:US complete
calendar veare
ACFS N-A- 1.lyre ...t3)..yea;r_ra l,l_ing N/A
average(2012,2015
2(110N` A-
AA NEA I hre,e...t31. car rolln�; N/A
avers=e 4201;x,_201-_S.
ALI - N* A Three(3)year rollir N/A
averesW(2014 2(71.5
2016)NA
I6N44 4-4i434.+rk4�-cfl4- h..,kar�;�,-an d--N-,:ew Actual,NeNy?1
Cer<rrra4_t�ev�tt-xe ReueralfSerie
ee Year)2(44 )e 24)14
Pop,I;)l'ap lu-ly-2461-2-E11-44TepoO, t>lvf 1Lril.prre4r._tcr.l�ri<ir Same,adjusted for all
ad*"' ecl€o-Y.- l to-,Service YearS�rfw, annexations>2,500
an+'L-XA iow'>_4--411 adjusted for all 4andfar Latecomer Cities
k+r+ rx--toy-1�1ke-e
k"Cl annexations >_2,500 joining,)occurring 11rior
4and 1,ateetrr t s and/or 1_atf cornel Cities to or dizrine thee Sen iLC
1 }alttxr A}?rrk ]tr,ining that are known to 1 e A4k-rAff4l-24612
24362-a4r4-1 (+f e4-hey take effect 4aod, anfl-befese t1 -mod ftf
craael+rf-2041 l-trtt +rarer-4+tie je4rr rtgl 2444
a44e�A-p-r�1-241-12..a.nd.
Document Dated +-a« I;11 69
79
I�eftrr�tHe-et}ct+it'.__rz{}}.E
}iricT.h>or rin-g-th:
Service 1 ear.
F'Stinlated 2015 I ecenciliatioft
Payment (-P4A;1:si4ec-t 14) (t4,4-(+i-R nkt*jt-H-t--21144.,1
`, :4 4rr-4444 t-3
ER Ac-o—A-'041 Same Actua4-201-5
C-U-S NfA NSA N A
A N/A I A NA
I NJ A. N" N/A
1Z I4iniate4 24}1-x+ #;stit7tkatt c#2{t1° Actual 20.r 2n�c
I'ttp Ea-C't3}} }erl'--2--04-2-044 M-art; Sara-=- -tj s 44".all w rrrtt a jcr t .i-f+rt-a1I
atE}tr�#�1-fair-al-1 artrte�aEsc+r+s.�..2,;414t aav+a+�atietts-?-2;
artrre ati+ e?z 4)Et 1 a to t r„mss„^`4a,rici f)ecA+ff+ng-4rt4
lcritmri-tskt�4fc�e=t 1-ata�ecxer-4+Eit�:-}cki-rtit�t I-ate+�+ti�r�Ititi�-3criu-ix�1
4aritl-I-ate--orae-r-k4l tu+ a€tefApfi1-2-042-aod after qtr 1 24}t�;rtc
cri-raar ter 4 1 befere4lie-can tf--2445, 44rr+t:h -e4 f4-of W45
241-f2._ari�t-#ief�atc*-4 Ere
If the Agreement is a+rli-xii� e xtc zc�c d for a� c ,r d t_c n»�___
xtsatE Et li};y:l tc i Lcnt inil_r_eicmtrli 6o11.-kt .,a, ?r' rr�+ra r tlt#ia+ral-? mow;
0 le pel-iod 2-016 shall be developed in a manner comparable to Service Year
80
Exhibit C-7
Payment and Calculation Schedule
Service Year A 42018
Item Date
Final Estimated 2 4-6-2 11 8 Payment December 15,21 2017
calculation provided to City by Count
14-4-20146 Estimated Payment due {fry Au->+a.ti15,204-7;)0 18
m l?1 13 i t i�c tt 1 1 a t ett# t l e t.}....4-5;-244-4
24x-2018-Reconciliation Adjustment On or before June 30,2J442019
Amount calculated
2 ,:-2018 Reconciliation Adjustment On or before August 15,
Amount payable
Service Year 24442019 and sul7scc uen# ears
Item Date
Final Estimated 20114 Payment calculation December 15,2244-42018 Weee uit+E'.1::...1
provided to City by County of S i v icc:Yeyai�
1=++420140 Estimated Payment due 15,2-4442011)(Au�-,Lest 115 of
`?et vis c,yc'u-
�ii4-24Ib-1--} isira4e4...44vt+wi--tt*t+o 1tt ei kx+ to ?{•!1
20134 Reconciliation Adjustment Amount On or before June 30 -2F444; 0'_0(11v I ti�w 10
calculated illml di ,tek follo%- il-! a'_ 7c_aE,i1.c_1eaz)..
Reconciliation Adjustment August 15,24-4-5202Q
Amount Pa able rku7��iiaate:rlti I�rll�,7�,i tdtc cr�.icc_l'�rarj,
art-rA4,ee ALear-404.5
Item, Date
1 1444
?41121rt1+aN +r r�t1}t�tti+(-A srtF t+ t
Document Dated •�,+6.J --—. 71
81
schedule is developed in the
same manner as described above 4+i--for all ser\ice Year llifle"otllcrwise roted ill the
.............
Additional timelines are in place to commence and complete negotiations for an extension
of the Agreement:
r)--w--kf4+-+,-a++4-4-?)-a- 44A
Notice of Intent by k.Lijcmr mofc_o'
Partrc,,=to opt mit of the mtomjti«
c=\tcn,ion for an additional fi\�(,())
is rd o 'P1
Deadline for�Ti lici
22,202'
See Section 4 of Agreement for additional details on Extension of the Agreement Term for
an additional t�"-A4-,44-fiye e,)r tet rr).
Dates for remittal to County of pet license Not less than 34'
sales revenues processed by Contracting 4-wie-407
Cities(per section 3.0 the end of tile
.................
calendar niorith.
for I.�i i I ii�ice�i Licensing Revenue
...........
Support.Services in a Service Year-..-.?+4-of-?t-H-7-may be made at any time oii or b0ow
Le (!LiL)cr.j )rIor to ft w ick,Yc"Il, I L)L'LLI'I'ffly )'�Ived to hy he t
-
jll( 4� t
it\ rr
Document Dated k24,-- L:I'
72
82
Exhibit
Reconciliation
The purpose of the reconciliation calculation ism adjust payments made each Service Year
by Contracting Parties to reflect actual licensing and non-licensing revenue,md various
�
credits,aR4 compared to the estimates vf such revenues and
credits incorporated in the Estimated Payment calculations,and to adjust for population
changes resulting from annexations of areas with a population of over 2,500(if any)and
the addition vf LxtecvmrzCu/es. To accomplish this,ail"Adjusted Net Final Cost"
("ANFC")calculation is made each June for each Contracting Party as described below,
and then adjusted for various factors uo described in this Exhibit D.
As noted in Section 7 of the Agreement,the Parties intend that receipt of Animal Services
should not bro profit-making enterprise. When o City receives revenues in excess ofits
costs under this Agreement(including costs"f PAWS service
i(r,, if applicable),such excess will be reinvested to reduce costs incurred by i-04L-f
Cogiq\. The cost allocation formulas ofthis Agreement are
intended t^achieve this outcome.
Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of
the Agreement.
Calculation ofaNFC and Reconciliation Adjustment Amount
The following formula will he used/v calculate the Reconciliation Adjustment Amount,
which shall b"payable by August/s. The factors in the formula are defined below. As
described in paragraphs A and B,the subscript"0"denotes the initial calculation;
subscript''r denotes the final calculation.
� &NFCu AR+TC+�C -9C_A_—l1S(:
A. lf&N;Co>0,ic,revenues and credits are greater than costs(adding the cost
|
factor^4VOSC.^in the formula for Contracting Cities purchasing shelter services
| »="ni='»°°^+��e^*=����� 73
from a�vp�b�oE��md
�
Control then:
ANwC =4ie,it is reset m zero and the difference between AmFC and AwnC1 is
set aside by the County(or,J the revenues are not in the possession of the County,
then the gap amount is payable by the City/"the County hy August/s)and all
such excess amounts from all Contracting Parties where Uare
allocated/°=+,alt+w the County to offset costs incurred 1.)� li�� -'s)j!11y hat arc
not included in the cost allocatioD mod el Jtxchi clLing.jujig cor grated areaAjqj.y
Parties
� Lu��- nnt�uc�u`� u,dco
for which ANFC">0do not receive a reconciliation payment.
D. If ANFCo^0,i.e,costs are greater than revenues(without considering''VV~for those
Contracting Cities purchasing shelter services from
Enhanced Control
5crvicee
'then the negative dollar amount ia not'',rect^and aNyC`iethe
same aauYuFC",
-
C, If,
G^Total Estimated Payments made io the Service Year,then
the difference shall be paid hy the County/o the City no later than August z5,
| �it��;if ANFC1^Total Estimated Payments made in the Service Year,then the
difference shall be paid by the City/v the County n^later than August l5.
Where:
"AR"is Actual Licensing Deveno au,ibumblut"the City,
based"nacma|Licensing Revenues,,o/v�dfrom residents^f the City in the Service YearT
(License Revenue that cannot be attributed to a specific Party(e.g.,License Revenue
associated with incomplete address information),will be allocated arnongst the Parties
based on their respective percentages oftotal AR).
| ^T-C^io the Transition Funding Credit,i/any,for the Service Year.
| ^SCV"is the Sbdtc,Czoui/'if any,for the Service Year.
|
Document Dated+' e~^4-�-a-4;2=u� 74
"WO-SC" the actual amount paid bya City receiving shelter
semoeswPAWS such services during the Service
Year,J any,plus the actual amount px/d-or-mu�dbyaCity to the County for the purchase
/ nf Enhanced Control Services during n�th
the
Service Year,ifany.
^eCA,is the ao estimated for the
Service Year for the provision^/Animal Services 4-o4,allocaudbmwuen all the
Contracting Parties for the purposes ofdetermining the Estimated Payment [bt,Co-t
| calculated aa described ioExhibit C.
| o°c~"em"med 75
abovei if 0 a, ,t ni. n< .,nom!rm r++r+4 -, -44-tk}al4v
6,Nf:v-i t--t n
Doeumem Dated 4 •we-.�,>.t �-�� 76
86
Exhibit
Enhanced Control Services Contract(Optional)
Between City o{ (,[lty~)and King County("County")
The County will 4+�odez Enhanced Control Services m the City during 1&z torozoL1he
� subject to the terms and uoodib^naxodroo�bed
b,miu. The provisions"t this Contract are optional tv both Parties and shall not bc
effective unless executed hy both Parties.
A. The City may request services under two different options,summarized here and
described bn further detail below:
Option l:for u period o/not less than one year,the City may request service from
an Animal Control Officer dedicated to the City("Dedicated Officer"). Such service
must bc confirmed in writing through both Parties entering into this Enhanced
|
Control Services Contract no later than August/5 of
the year prior t"the Service Year/n which the service isrequested.
Option z:for u period o(less than one year,the City may request aspecified
number of over-time service hours on specified days and time 4^**o it,+~,eN*imal
Unlike Option l'the individual
officers providing the service will be determined by the County and may vary from
�
time tn time;the term"Dedicated Officer"used iotht context^e Option 2 io thus
different than its meaning with respect w Option z. Option 2 service must be
requested no later than 60 days prior to the commencement of the period in which
the service/o requested,unless waived by the County.
The City shall initiate a request for enhanced service by completing and submitting
&*ucbnuent A to the County. l(the County determines itia able tn provide the
requested service,it will eo confirm hy completing and countersigning Attachment A
and signing this Contract and returning both m the City for final execution.
D The County will provide enhanced Control Services to the City in the form of an
Animal Control Officer dedicated to the City("Dedicated Officer")as described in
Attachment&and this Contract.
I. Costs identified^`Attachment A for Option z are for one(1)year°foerv/cc-4++
| �
� (�+os
|
Document Dated 77
the employee(salmry,hmefits),equipment(\%J)id-1 Iml,
animal control vehicle for the employee's na4. [oma
are subject m adjustment each yea
2. Co s$for Option z will bo determined bythe County each year based nuits
actual hourly overtime pay for the individual Animal Control Officers providing
the service,plus mileage at the federal reimbursement rate. The number nf
miles for which mileage is charged shall be miles which would not have been
traveled but for the provision o/the enhanced service.
3^-Costs paid for enhanced services will be included ho the Reconciliation
calculation for each Service Year,as described io Exhibit Do/the Agreement,
C. Services of the Dedicated Officer shall be in addition to the Animal Services otherwise
provided/o the City by the County through the Agreement. Accordingly,the calls
responded t"by the Dedicated Officer shall not bo incorporated io the calculation of
the City's Calls for Service(as further described in Exhibit C and D to the Agreement).
D. The scheduling of work by the Dedicated Officer will bc determined hymutual
agreement of the contract administrators identified in the Agreement,and(in the case
of a purchase of service under Option 1)the mutual agreement of officials of other
Contracting Cities named as contract administrators that have committed to sharing in
the expense of the Dedicated Officer. ln the event the parties are unable to agree oo
scheduling,the County shall have the right t^finally determine the schedule^/the
DcdicutedO0lccr(s)
G. Control Services/obu provided tn the City pursuant to this Enhanced Services
Contract include Control Services^f the type and nature aa described under the
Agreement with respect to Animal Control Officers serving in Control Districts,and
include but are not limited to,issuing written warnings,citations and other
enforcement notices and orders on behalf of the City,or such other services as the
Parties may reasonably agree.
| F. The County will provide the City with^general calendar"f
scheduled service in the City,and a monthly report of the types of services offered and
performed.
| »"""~en,o`'"^ 78
G. An FTE will bc scheduled mserve 40 hour
weeks,however,with loss of service hours potentially attributable to vacation,sick
leave,training and furlough days,not less than|600 hours per year will beprovided.
Similarly,a half-time FTE will provide not less than B00 hours per year. The County
shall submit to the City an invoice and billing voucher at the end of each calendar
quarter,excepting that during the 41^quarter"{each year during the term^f this
Contract,an invoice shall be submitted to the City no later than December 151". All
invoiced amounts shall be payable by the City within 30 days of the invoice date.
�iiirj!j�Ljjjc')ervicu Year, thtly sl[all be credited a'�port ol Rec(�Ilciliation.
U. For Services purchased under Option 2: The County shall submit tv the City un
invoice and billing voucher u,the end o(each calendar quarter. All invoiced amounts
shall b,payable by the City within 30 days uf the invoice date.
l. The City or County may terminate this Enhanced Services Contract with or without
cause upon providing not less than 3 months written notice/o the other Party;
provided that,if the City has purchased services under Option 1 and i*sharing the
Enhanced Control Services with other Contracting Cities,this Contract may only be
terminated by the City if:(1)all such other Contracting Cities similarly agree to
terminate service on such date,or(2)if prior to such termination date another
Contracting City or Cities enters into a contract with the County to purchase the
Enhanced Control Service that the City wishes to terminate;provided fit rther:except as
|
provided in Paragraph AAl1.t�wri l'u Contract may not bc terminated if the term o/
service resulting/s less than one year.
J. All terms of the Agreement,except as expressly stated otherwise in this Exhibit,shall
apply t^this Enhanced Control Services Contract.Capitalized Terms not defined
herein have those meanings vs set forth in the Agreement.
IN WITNESS WHEREOF,the Parties hereto have caused this Enhanced Services Contract
tvb"executed effective vsvf this___day v/____'2Ol .
King County City of
| o°."=en.o"."^ 79
By: By:
Date Date
Document Dated I =i.+-+�1 1 "7 80
90
Exhibit E:Attachment A
ENHANCED CONTROL SERVICES OPTION REQUEST
(to bc completed by City requesting Enhanced Control Services,-final service terms subject
to adjustment br County and agreement by City and will be confirmed/^writing
executed and appended t^Enhanced Control Service Contract/Exhibit 2)
City
Requested Enhanced Control Services Start Date:
Requested Enhanced Control Services End Date: "
*term uf service must bcat least one year,except if purchasing services under Option z.
Please indicate whether City is requesting services under Option 1 or Option 2:
Option 1:
%of Full Time Equivalent 0/Gccr(FT5)requested:____(minimum request:zO"^;
zegoeem must be in multiples o(either Z0'/0 or 25%)
0phvn 2:
Overtime Hours purchase from existing AC{)staff: —hours per(week/mvn+b)
General Description of desired services(dayo'hours,nature o(servicr):
For Option 1:
Contracting Cities with whom the City proposes t"share the Enhanced Control
Services,and proposed percentages of an FTE those Cities are expected to request:
On behalf of the City,the undersigned understands and agrees that the County will
attempt to honor requests but reserves the right to propose aggregated,adjusted and
|
Doc`mi'»"W 81
variously scheduled service,including but not limited m adjusting allocations 0/vernic,from
increments ofz04m254m order m develop workable employment and scheduling for
the officers within then-existing workrules,and that the City will be allowed to rescind or
amend its request for Enhanced Control Services as a result of such proposed changes.
Requests that cannot be combined to equal 50%of an FTE,100%of an FTE,or some
multiple thereof may not bchonored. Service must o,requested for u minimum term
| vf"oe-yrar,except uv permitted by Pum8mpbA._Q4tisoLz Service may not extend
beyond the term v/the Agreement.
City requests that alone ozin combination with requests of other Contracting Cities
equal m,least 50"6vtuoFTE will bc charged at the rate io Column zbelow.
City requests that alone vzin combination with other requests for Enhanced Control
Services equal znntvtaoFzE will bc charged at the rate in Column zbelow.
Cities may propose a different allocation approach for County consideration.
An FTE will be scheduled to serve 40 hour weeks,however,with loss of hours potentially
attributable to vacation,sick leave,training and furlough days,u minimum o(/600hours
per year will be provided. x half-time FTE will provide o minimum ofB0O hours per year.
For example,ucommitment to purchase 2VY6ofwnfTB for enhanced service will result bu
provision nf not less than 320 hours per year.
Hours v(service lost for vacation,sick leave,training and furlough days will hcallocated
on pro rata basis between all Contracting Cities sharing the services of that FTE.
Aggregate of 50%of an FTE Requested by Aggregate of 1 FTE Requested by all
all Participating Cities Participating Cities
Cost to City:(Yo of Half-Time FTE Cost to City:(%of FTE requested)x
Example: if City A requests 25%,of an Example: If City A requests 25%of an FTE
FTE**and City B requests 25%,of an and City B requests 25%of an FTE and
FTE**,then each city would pay City C requests 50%of an FTE, Cities A
Enhanced Control and B would pay$44,4;-41—1 ;, )-and
Services from July 1,-1010 2fyts through City C would pay )8 for
December 31,-2444420 1 S(6 months). Enhanced Control Services from July 1,
,2�44-4-2018 through December 31,2444-20-1-8-
|
| o=°nem Dated+ 82
*Vis example is based on Ae4ua I('touwiUbe based on actual
�
Service Year hudt,ew(JH-l-costs.
For Option 2:
On behalf of the City,the undersigned understands and agrees that the County will
confirm what services,if any,it can provide,and at what costs,by completing this
Auucbnucot A,and the City must signify whether it accepts the County's offer by signing
the Enhanced Services Contract.
Request Signed xo"(this__day^[_'2O/__.
City of
By:
Its
Option 1: The County hereby confirms its ability and willingness mprovide
Enhanced Control services as requested by the City in this Attachment A,with
adjustments as noted below(if any):
The FTECost for the Service Year in which the City has requested service is:
Option 2: the County confirms its ability w provide control service overtime hours
as follows(insert description—Jxy 8mum):
Such overtime hours shall be provided u/o cost o/$ (may bea
range)per service hour,with the actual cost depending on the individual(s)
assigned to work the hours,plus mileage a|the federal reimbursement rate.
King County
By:
Its
| "=~=".nm"^ 83
Date:
Document Dated 84
94
Exhibit F
I'.nhanced Licensing Support C iaeLServices-Terms of Service(Optional)
{l tiff eery L ity erf 4 E ity 3 tnci l4irFrrnty k E orrty")
The County is prepared to offer enh,irtctrd licensing+t,-f Y--ti -support to the City subject to
the terms and conditions described 4+44i,, ,' -+thcit11 tNt\ti_ ra �, lt <1IId t
tlua..(_.:c7irs7tt hz i.ti to_i;uicd the 1 i5h uicCd I iCCii,;ti) L l}ort ',ervicc�Acknmi Icd,gemciit
( Md n ti41c�1earrcrrC')-,C_ �t+apt-f"E;�t =E ) The provisions of this Exhibit are optional
and shall not be effective unless this Exhibit is executed by both the City and the County
and both parties have entered into the underlying Animal Services Interlocal Agreement
14+c-q+r,4-2?i .-,.(the"Agreement").
A. Service Requests,Submittal: Requests ti4-_f or-t1)V Count k }xo „f_II a-1t�;G�,c1_
1 icel1sr,ts lrott-Ser%iccs T iz+yakr++ ikk ++} �xa+t-:H+trr =tshciuldbemadeby
submitting th e I:iiIiaiicedLicensing Sup portServicesAtkiioc tiIedieiiiciitturi)i
4te t+e-;t-(Attachment A to this Exhibit F)to the County between June 30 and E l
-1 )cc c n ber I_of the calendar year prior to year in which such services are requested
("Service Year"). A separate# rr+e=t cl,rz<r��1c�dmc�rr�shall be submitted for each
Service Year, i+rK' r}rak+ t 41+t w rk a
r-i-rt
:r 7 _isrr9e,2 r, ifird(Aherwi,,i rrr Hie
Ad,iim,ded�ement bch4ec is tlic� ,itt,acid flee C�owitt�. the Ackrio6\leci�>cxler7t form
1ia_II IdcIIIi�tl1tl�CVCricuc 1 ijg(t,tthe a jiiou_nt of iiLci_i iiiL, re\.Eiiirc i_st.aiii Iled._t-o b
,t xlt.cl tht,t;x,i It t 7zh ncccl I„ ccii5ir t 7c7rt, _i icri:) IrclGr`,tcd 1}g I rc C...iIV.
B. County to Determine Service Availability:The County will determine whether it has
capacity to provide the requested service based on whether it has staff„atul otlier
rt°sourct��available,and consistent with the priorities stated in Section 7.c am(-l--Vx4xil4t
(::-;do--tof the Agreement. 1 lie County injy ticlit.:[..Him,I-ic:c ii�iii I�r�cmrc_ [ ii >, t t 35cd on
w,- .. --
the capaci,fiv of Hle to lu fill Hit'loclttc'k2dd ei icc.,
C. Services Provided by County,Cost:The County will determine the licensing revenue
support activities it will undertake to achieve the Licensing Revenue Target. Activities
may include,but are not limited to canvassing,mailings,calls to non-renewals. In
completing Attachment A to confirm its ability to provide enliaii ed licensing support
services to the City,the County shall identify the cost for such service fort+-tllc
applicable Service Year cir vciiri 5 it�i'iwre than cmt ��c°;�tr_c�rc�ct ,ted. If the City accepts
the County's proposed costs,it shall so signify by countersigning Attachment A.
Document Dated 85
95
D. Services Provided by City: ±ANctjve�Lijt.jL���n iint)ortant stic(-O5s
factor fil the()veraljl ?et cr in 0I'OL(21,. 111C CitV 1110\, M 111",0[%,a(Witiollat cot
ell I-C in tile it'("'to 11('1L) 1111 1(_t_"'It'M erAl(4f0C['\Vl`I'�"of Ille
.............11....................I..........I
ext tlarlgtl f1w i-et eivill� r-eyolft+e'tff?pi+H fro)w ti-le G 4+,*+tA-
a14o,Ywe(41,v1awj-a1
-144YAw
late k."414 114e
�l rep
ii)Lcrts rcuarciijlt>'Inill-I'll jicensin�ill bilk or(0101-111 aiHI12�as lnnlv be
'111mvek] h% Im, at the it\` �()"L Me inav pro iii Hie de�-iInl lol.the
- ................ .........................
I)�,("It and coo rdi I)ate wit I Itit Cif_v I o(1c I j o.,I t I)c detii�l oil 0.11.a(,reed I I i:)()I I
....................
W.
a !1ikiii-1HA1-1 levell I'll vediiiitkwi
aiid,'(of
4: '44e-A-.-'%,=+�1-tn+te*-f ' 44ew5-4�9 be 14ov'ded by GI
-----------------
Formatted:List Paragraph,Numbered+Level:1+
Numbering Style:1,2,3, -+Start at I+Alignment:Left
+Aligned at: 0.25"+Indent at: 0.5"
Formatted:List Paragraph,Numbered+Level:I+
Numbering Style:1,2,3, -+Start at 1+Alignment:Left
+Aligned at: 0.25"+Indent at: 0.5"
............
Formatted:List Paragraph,Numbered+Level:I+
Numbering Style:1,2,3,...+Start at I+Alignment:Left
+Aligned at 0.25"+Indent at: 0.5"
Formatted:List Paragraph,Numbered+Level:1+
Numbering Style:1,2,3,...+Start at 1+Alignment:Left
Aligned at: 0.25"+Indent at M"
Formatted:List Paragraph,Numbered+Level:1+
'Ite ohoqtcer,�,J.Iff I lour"-to I w1j)jollm% J III a 1 1191 Numbering Style:1,2,3,...+Start at I+Alignment Left
+Alignedat: 0.25"+Indent at: 0.5"
Formatted:List Paragraph,Numbered+Level:I+
1'ro\i Ile re rrcci it i t 1(111 :1t 101, 11 I)LI i)I i(�O\0 1 k to i I I f on r(_'i t rei(i el I k Ibol I Numbering Style:1,2,3,...+Start at:I+Alignment:Left
.................______.____._—------ +Aligned at: 0.25"+Indent at: 0.5"
Inoj prolnote oet I , _ 111.1 - —--------_---
—------------_1�-LIL�.I L�ILL4..,
6.- tt',�O i'vefli",lillnuak"V,to
Inform City residents about the Animal Services Program and promote pet
licensing utilizing print and electronic media including the city's website,social
Docuinent Dated 4-'',4 96
96
media,community brochures and newsletter ads/articles,signage/posters and pet
licensing applications in public areas of city buildings and parks.
Appoint a representative to serve on the Ifoint City-County Coflabonitio)n
Coninoitfut.,marketing subcommittee;this representative shall attend the quarterly
meetings of the subcommittee and help shape and apply within the City the joint
advertising strategies developed by consensus of the subcommittee.
E. Selection of Licensing Revenue Target(R F)and Payment for Enhanced Licensing
Revenue Support:
C �of 41e
4+*-24I-4-a+it�'
Cr-dit
For all other-Contacting Cities: The City will identify a proposed Licensing
Revenue Target__f _I]in Attachment A. The County may propose an alternate
Revenue Target. If the Parties agree upon a Licensing Revenue Target,the County
shall indentify its annual cost to provide service designed to achieve the target.
Wt (I( ',110t OHJ"
to)he re,,eived L)v the('itv aa -(,sult ol thes ewrvic(,. At Reconciliation,the City
shall be charged for licensing support service an ciniount not to e\ceed,4 the cost
...................-....-------
specified and agreed too in Attachment A(the"Licensing Revenue Charge"),
regardless of the amount of Licensing Revenue received by the City during the Service Year
(see Exhibit D of the Agreement for additional detail).
F. Other Terms and Conditions:
4---Before January 31 of the Service Year,1()�. .-(,)Ch (:
(ity olltnwthq� tor I nham ed
. ..........
"11,111 sLlhnlit an Fnhallced I io'ell,J
--- Plan to III(.,l "Cason.1p,,t)ming"Cas Ihe Malkctim4 Plan
- ---------------
L_ L Identify thL?V,160 0n 00kitiUl, M,1CO 011d �11"IedUhM' toil.'(,
J,:�cllonned. 111("City=111d Coitnt\ h,fll nit,itti,ilk t irec on the MOrketin2 Plan. eIeh
1.
Document Dated 2
87
97
| l Each Party will provide the other with report ofthe
services performed during the Service Year.
3. Either Party may terminate this Contract with^r without cause byproviding not
� ]cootbon-a tvN vvdu
uz(2) advance the oo th Party;
a,/y;
provided that all County costs incurred to the point of termination remain
chargeable to the City u,otherwise provided.
4. All terms of the Agreement,except as expressly stated otherwise herein,shall apply
to this Contract,and Capitalized Terms not defined herein have the meanings usset
forth m the Agreement.
Forin
__- __-
__-
---4-44o
| ^""°""".»*"^+" 41 89
Exhibit F: Attachment A
1:N1-lANC13DLICENSINGRk k}VICI=-SUPPORT SERVICES ACKNOWLEDGEMENT
I'OR TvI F'xa'�31rI I*`�rF
inal terms subject to
adjustment by County and agreement by City confirmed in writing,executed and appended to the E e+t+a t
for 1x?l.,o-,timed-Licensing Support Services-1 oi ic;;—Exhibit F of the Animal Services Interlocal
Agreement for 201f,4 Through 202,244("the Agreement")dated effective as of July 1 R+-',017.)
1. City Date of Request:
' ..._l lilun,c d I icun�iiw qtr,ppor 4 `W;r,N i0", ic.i roc l ._i1
3=Licensing Revenue Target(the amount by which the City seeks to increase its
revenues in the Service Year): $
Contact person who will coordinate City responsibilities associated with
delivery of licensing support services:
Name:
Title:
Phone:
#-,[r>>aiI
4i- t-r+a���+1-o-,anti+�.,4-+4iy:u:-�>kE�e�_+tia-7a-l-+te> ++};_-[�+:�:4E>++ti+-i.��t+lal�o-}k-�+Ei+�•;;..t[�7-4-<.�-r+rly
wS44+,H o-rw t+}t}i+t.p...,
1 D....... DPI a i 89
99
4—'cry.-c tJ-r�c"—i—ae"-f`T �t _ .."
ke*tttt- -4-fitietl..-a,-4-44i .._.-4rt yf
To be completed by King County:
The County«+#=ft,+4 +hretrs to provide the City cnlrD iced licensing+t�>r-t�++-support services
in Service Year 24 intended to generate$ (the"Licensing Revenue Target")in
additional Licensing Revenue for a total Service Year cost of$ ,some or all of
which cost may be charged to the City in calculating the F rrlram-ed Licensing Su iTur_t.
`,I r ti r4(,s f 4-vof+ c�w Charge,as further described in the I_z.rhaii4 c;d Licensing Support
I enrl>of`)c]t i�c r,'=44++trte+and Exhibits r ' r 4+t +i4 #D of the
Agreement.
O\-.W11_\.t,;S 1 I II-RI,01 t9re P,11-tie"hol-o Ir 3e aused_.this C olltr rct tor I rccr)"i rl
�cl , ort. "cruel',to I,u�.t xt-, trted, 7c r ti,1e tarns 35 h4,I I4ensitr,t,,Nov onue
1 I I _s��ccrtec-r. ill t.
7-cOL[_%,�Llversrcrrt _fel-111,irf Stn ik( r>tfective&,(A this d.av,of '0
I rre C cIr krpe_---___..,_._.--.----__-._ Crl of_.--
-- ...__._._._._.__..__... .__......._...._-.,_..._. ._._............................_-----------._..---------............_...,,,_,,,_..,......_...
By: By:
Document Dated J -F�-d _,;;-� _, 90
100
2018 Regional Animal Services
Interlocal Agreement
This AGREEMENT im made and entered into effective osof this 1st day of
20I8` bnuodhetwemzf{ING COUNTY, a Washington municipal u)zpnratiouan(}legak
subdivision of the State of Washington /the "[_oontv,\ and the City of
u Washington municipal corporation (the "(_ito''>.
WHEREAS, the provision of animal control, sheltering and licensing services
protects public health and safety and promotes animal welfare; and
WHEREAS, providing such services oou regional basis allows for enhanced
coordination and tracking of regional public and animal health issues, consistency of
regulatory approach across jurisdictional boundaries, economies of scale, and ease of
access for the public; and
WHEREAS the Contracting Cities are partners b\making regional animal services
work effectively, and are customers of the Animal Services Program provided by the
County; and
WHEREAS, the City and the County are parties to a 2010 Animal Services Interlocal
Agreement which, as extended, will terminate mn December 3l, 2017 (the '2010
Agreement"); and t'')
WHEREAS, nothing in this Agreement is intended to alter the provision of service
or manner and timing ofcompensation and reconciliation specified io the 2OIO Agreement
for services provided through December 3I, 2017; and
WHEREAS, the City pursuant to the Interlocal Cooperation Act (RCW Chapter
3434) , is authorized and desires to contract with the County for the performance of
Animal Services; and
VY}{lIJlE/\S the County is authorized by the Interlucol Cooperation Act, Section 120
of the King County Charter and King County Code 11.02.030 to render such services and is
willing t m render such scrvicemoothctcrosandcn}ditiousbermbnn6tcrsetfort_h, uod
NOW THEREFORE, bn consideration of the promises, covenants and agreements
contained in this Agreement, the parties agree asfollows:
Document Dated z-u7 |
1. Definitions. Unless the context clearly shows another usage is intended, the
following terms shall have these meanings in this Agreement:
a. "Agreement" means this 2018 Animal Services Interlocal Agreement,
including any and all Exhibits hereto. Unless the context clearly indicates
otherwise, the term "Agreement" is intended to reference all 2018 Animal
Services Interlocal Agreements by and between the County and other
Contracting Cities.
b. "Animal Services"'means Control Services, Shelter Services and Licensing
Services combined, as these services are described in Exhibit A.
Collectively, "Animal Services" are sometimes referred to herein as the
"Program."
c. "Contracting Cities" means all cities, including Latecomer Cities, that are
parties to an Agreement.
d. "Contracting Parties" means all Contracting Cities and the County.
e. "Control District" means one of the three geographic areas delineated in
Exhibit B for the provision of Animal Control Services.
f. "Enhanced Control Services" are additional Control Services that the City
may purchase under certain terms and conditions as described in Exhibit E
(the "Enhanced Control Services Contract").
g. "Enhanced Licensing Support Services" are additional Licensing Support
Services that the City may purchase under certain terms and conditions as
described in Exhibit F ("Enhanced Licensing Support Services")
h. "Latecomer City" means a city receiving animal services under an
agreement with the County executed after January, 2018, per the conditions
of Section 5.
i. "Parties" means the City and the County.
j. "Service Year" means the calendar year in which Animal Services are or
were provided pursuant to this Agreement.
DOCLIment Dated 2-1-17 2
102
2. Services Provided. Beginning January 1, 2018, the County will provide the City
with Animal Services described in Exhibit A. The County will perform these
services on behalf of the City, consistent with governing City ordinances adopted in
accordance with Section 3. In providing such Animal Services consistent with
Exhibit A, the County will engage in good faith with the Joint City-County
Collaboration Committee to develop potential adjustments to field protocols;
provided that, the County shall have sole discretion as to the staffing assigned to
receive and dispatch calls and the manner of handling and responding to calls for
Animal Service. Except as set forth in Section 10 (Indemnification and Hold
Harmless), services to be provided by the County pursuant to this Agreement do
not include services of legal counsel, which shall be provided by the City at its own
expense.
a. Enhanced Control Services. The City may request Enhanced Control
Services by completing and submitting Exhibit E to the County. Enhanced
Services will be provided subject to the terms and conditions described in
Exhibit E, including but not limited to a determination by the County that it
has the capacity to provide such services.
3. City Obligations.
a. Animal Re"latory Codes Adopted. To the extent it has not already done
so, the City shall promptly enact an ordinance or resolution that includes
license, fee, penalty, enforcement, appeal, impound/redemption and
sheltering provisions that are substantially the same as those of Title 11
King County Code as now in effect or hereafter amended (hereinafter "the
City Ordinance"). The City shall advise the County of any City animal care
and control provisions that differ from those of the County and of any
amendments to the City Ordinance adopted subsequent to the effective date
of this Agreement.
b. Authorization to Act on Behalf of City. Beginning January 1, 2018, the City
authorizes the County to act on its behalf in undertaking the following:
i. Determining eligibility for and issuing licenses under the terms of the
City Ordinance, subject to the conditions set forth in such laws.
Document Dated 2-1-17 3
103
ii. Enforcing the terms of the City Ordinance, including the power to
issue enforcement notices and orders and to deny, suspend or revoke
licenses issued thereunder.
iii. Conducting administrative appeals of those County licensing
determinations made and enforcement actions taken on behalf of the
City. Such appeals shall be conducted by the King County Hearing
Examiner or the County's successor administrative appeals body or
officer on behalf of the City unless either the City or the County
determines that the particular matter should.be heard by the City.
iv. Nothing in this Agreement is intended to divest the City of authority
to independently undertake such enforcement actions as it deems
appropriate to respond to violations of any City ordinances.
c. Cooperation and Licensing Support. The City will assist the County in its
efforts to inform City residents regarding animal codes and regulations and
licensing requirements and will promote the licensing of pets by City
residents through various means as the City shall reasonably determine,
including but not limited to offering the sale of pet licenses at City Hall,
mailing information to residents (using existing City communication
mechanisms such as bill inserts or community newsletters) and posting a
weblink to the County's animal licensing program on the City's official
website. The City will provide to the County accurate and timely records
regarding all pet license sales processed by the City. All proceeds of such
sales shall be remitted to the County by the City on a monthly basis (no later
than fifteen (15) calendar days from the end of each calendar month) or
more frequently.
4. Term. This Agreement will take effect on January 1, 2018 and, unless extended
pursuant to subparagraphs 4a or 4b, shall remain in effect until December 31, 2022.
a. Automatic Extension. The Agreement shall automatically continue for a
second five year term, until December 31, 2027, unless one or more of the
Contracting Parties provide written notice by June 30, 2021, of their intent to
opt out of a second term. Notice from contracting cities is to be provided in
writing to the County, who will subsequently inform the other city partners,
in writing, within 14 days of the County receiving the written notification.
Document Dated 2-1-17 4
104
b. Contingent Extension. If one ormore Contracting Cities provides written
notice tothe County 0f its intent tn opt out ofa second term, the Agreement
shall continue for a second five-year term, until December 3l, 2O27if:
h\ the cost to any remaining party is not estimated toincrease by more
than ten percent, based on the Estimated Animal Services Cost
Allocation to the City (the cost allocation before revenue and credit
off-sets) as noted in the Estimated Payment Calculation that includes
the non-renewing party, compared to the Estimated Animal Services
Cost Allocation to the City in the Estimated Payment Calculation that
excludes the non-renewing City; and
(ii) no later than March 1, 2022 the remaining Parties agree hzwriting
upon terms that substantially carry forward the cost and service levels
in the initial term. If the I`orbea c]o not reach agreement onsuch
revised terms by March l, 2O22 the automatic extension ienot
effective, and this Agreement shall terminate ut the end of the initial
term.
c. Date References. For purposes ofconstruing date specific rights and
responsibilities of the Parties upon extension of this Agreement for a second
term, references in this Agreement to an initial term date shall mean a date
that is five years later. This subsection is not intended to authorize more
than one five-year extension period.
d. Termination. Any Contracting Party may, without conac and in its sole
discretion, determine not to renew this Agreement for a second term by
providing written notice of its decision to the other parties oo later June 3[i
2021. The Agreement may not be terminated for convenience during either
the first or second term. Notice from contracting cities istobc provided io
writing to the County, who will subsequently inform the other city partners,
in writing, within 14 days of the County receiving the written notification.
5. Latecomers. The County may sign an agreement with additional cities for provision
of animal services prior to the termination or expiration of this Agreement, but only
if the later agreement will not cause either a decrease in the level of services
provided to the Cities by the County orao increase in the costs payable by the
Cities t0 the County under this Agreement. Cities that are party tosuch
agreements are referred to herein ae "Latecomer( ihes."
ooumont Dated z'/'/r 5
6. Compensation. The County will develop an Estimated Payment calculation for
each Service Year using the formulas described in Exhibit C, and shall transmit the
payment information tn the City according to the schedule described below. The
County will also calculate and inform the City asto the Reconciliation Adjustment
Amount 0oor before June JOofeach year, as described bn Section 7 below and
Exhibit D, bl order toreconcile the Estimated Payments made by the City buthe
prior Service Year. The City will pay the Estimated Payment, and any-applicable
Reconciliation Adjustment Amounts as follows (a list of payment-related notices
and dates is included at Exhibit(_-7):
o. Service Year 2018: The County will provide the City with a calculation of
the Estimated Payment amounts for Service Year ZOl8onorbefore
December 15, 20l7which shall be derived from the Estimated 20I8
Payment Amount set forth oo Exhibit C~I, adjusted ifnecessary based on
the Contracting Cities and other updates to Calendar Year data in Exhibit
K`~Z. The City will pay the County the Estimated Payment Amounts for
Service Year 2Ol0onnr before August I5, 20l8. The Reconciliation
Adjustment Amount for Service Year 2Ol8 shall be paid by the City, o/by
the County if the calculation shows the City is entitled to receive a payment
from the County, on or before August 15, 2019, as described in this section.
b. Service Years after 2018.
i Estimated Payment Determined by December 15. The Estimated
Payment amounts for the upcoming Service Year will be determined
by the County following adoption of the County's budget and
applying the formulas in Exhibit C
C.
ii. Estimated Payments Due August 15. The City will pay the County the
Estimated Payment Amount onnz before each August 15.
iii. The Reconciliation Adjustment Amount for the prior Service Year
shall be paid on or before August 15 of the fn}l0vviug calendar year, as
described bn Section 7.
iv. %fo Party fails to pay an Estimated Payment orReconciliation
Adjustment Amount within l5 days ofthe date owed, the Party owed
shall notify the owing Party that they have ten (lO) days to cure noo-
omumum Dated 2-1-17 6
payment. If the Party fails t0 cure its nonpayment within this time
period following notice, the amount owed shall accrue interest
thereon at the rate ofI% per month from and after the original due
date and, if the nonpaying Party ia the City, the County ut its sole
discretion may withhold provision n{Animal Services tO the City until
all outstanding amounts are paid. If the nonpaying Party is the
County, the City may withhold future Estimated Payments until all
outstanding amounts are paid. Each Party may examine the other's
books and records to verify charges.
v. Unless the Parties otherwise direct, payments shall bc submitted to
the addresses noted at Section I5.g.
c. Payment Obligation Survives Expiration or Termination of Agreement.
The obligation 0f the City (or ag applicable, the (_0nntv), to pay mo
Estimated Payment Amount nz Reconciliation Adjustment Amount for m
Service Year included hn the term of this Agreement shall survive the
Expiration or Tezoioati000fthieAgrmenen t. For exanp}� ifthis
Agreement terminates on December 31, 2022, the Estimated 2022 Payment is
nevertheless due onor before August l5, 2O22, and the Reconciliation
Adjustment Amount shall be payable on or before August 15,
d. The Parties agree the payment and reconciliation formulas inthis
Agreement (including all Exhibits) are fair and reasonable.
7. Reconciliation o6 Estimated Payments and Reveouom'
a. bn order that the Contracting Parties share costs Vfthe regional Animal
Services Program based on their actual, rather than estimated, licensing
revenues, there will bcan annual reconciliation. Specifically, ouorbefore
June 3Oofeach year, the County will reconcile amounts owed under this
Agreement for the prior Service Year bycomparing each Contracting Party's
Estimated Payments to the amount derived iu Exhibit C using actual
revenue data for such Service Period as detailed in Exhibit D. There will
also be an adjustment if necessary to account for annexations of areas with a
population of 2,500 or more and for changes in relative population shares of
Contracting Parties' attributable to Latecomer Cities. The County will
provide the results of the reconciliation to all Contracting Parties in writing
0norbefore June 30. The Reconciliation Adjustment Amount will be paid on
Document Dated z'/'// 7
oz before August l5of the then current year, regardless ofthe prior
termination of the Agreement as per Section 5.c.
b. The Parties intend that the provision of Animal Services becomes more
financially sustainable over the term of this Agceeozcnt. The County will
develop proposals designed to support this goal. The County will consult
with the Joint City-County Collaboration Committee 0n any proposals to
generate new revenue.
c. The Parties do not intend for the provision o f Animal Services or recei t of
such Services under this Agreement tobca profit-making enterprise. Where
a Contracting Party receives revenues bu excess of its costs under this
Agreement (including costs of PAWS (or other animal services provider,)
shelter service, Enhanced Control Service, and Enhanced Licensing Support
Service, if applicable), they will be reinvested in the Program to reduce the
County's costs of the system that are not included bn the allocation tocities
and to improve service delivery.
8. Enhanced Licensing Revenue Support Services
o. A City may request licensing revenue support from the County during the
term of this Agreement by executing Attachment/k to Exhibit F. The icrnza
and conditions under which such enhanced licensing support service will be
provided are further described ot Exhibit F. Provision of enhanced licensing
support service during the term of this agreement is subject to the County
determining it has capacity to provide such services. Provision n[enhanced
licensing support services is further subject to the Parties executing a
Licensing Support Contract (Exhibit F).
b. bn addition to other terms described in Exhibit F, receipt oflicensing
revenue support is subject to the recipient City providing in-kind services,
including but not limited to: assisting in communication with City residents;
publicizing any canvassing efforts the Parties have agreed should be
implemented; assisting in the recruitment of canvassing staff, if applicable;
and providing information to the County to assist in targeting its canvassing
activities, ifapplicable.
c. The County has the option to implement licensing support services for cities
receiving transition and shelter credits.
Document Dated 2'/-// 8
9. Mutual Contractor. The Parties understand and agree
that the County is acting hereunder aaao independent contractor and that:
m. Control of County personnel, standards of performance, discipline, and all
other aspects of performance shall bc governed entirely by the County;
b. All County persons rendering service hereunder shall be for all purposes
employees of the County, although they may from time tn time act aa
commissioned officers ofthe City;
u The County contact person for the City regarding all issues arising under
this Agreement, including but not limited to citizen complaints, service
requests and general information on animal control services is the Manager
ofRegional Animal Services.
IO. Indemnification and Hold Harmless.
a. City Held Harmless. The County shall indemnify and hold harmless the
City and its officers, agents, and employees, or any of them from any and all
claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever,by any reason ofnr arising out vf any negligent act oz
omission of the County, its officers, agents, and employees, or any of them
relating tonr arising out nf performing services pursuant to this Agreement.
bz the event that any such suit based upon such a claim, action, loss, or
damages is brought against the City, the County shall defend the same at its
sole cost and expense; provided that the City reserves the right to
participate in said suit if any principle of governmental or public law is
involved; and if final judgment in said suit be rendered against the City, and
its officers, agents, and employees, or any of them, or jointly against the City
and the County and their respective officers, agents, and employees, nrany
ot them, the County shall satisfy the same.
b. County Held Harmless. The City shall indemnify and hold harmless the
County and its officers, agents, and employees, nr any of them from any and
all claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever,by any reason n1or arising out of any negligent act or
omission Of the City, its officers, agents, and employees, oc any 0fthem
relating to or arising out of performing services pursuant to this Agreement.
In the event that any suit based upon such a claim, action, loss, Ordamages
is brought against the County, the City shall defend the same at its »o}m cost
and expense; provided that the County reserves the right to participate bu
Document Dated z'/'// 9
Said suit if any principle of governmental or public law is and if
final judgment be rendered against the County, and its officers, agents, and
employees, or any of them, or jointly against the County and the City and
their respective officers, agents, and employees, or any of them, the City
shall sutiafvthe eazoe.
�
c. In
executing this Agreement, the County does not assume liability or
responsibility for Vrbz any way release the City from any liability or
responsibility that arises in whole or in part as a result of the application of
City ordinances, policies, rules or regulations that are either in place at the
time this Agreement takes effect or differ from those of the County; or that
arise in whole orbz part based upon failure of the City to comply with
applicable adoption requirements or procedures. If any cause, claim, suit,
action or administrative proceeding is commenced in which the
enforceability and/or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and,
if judgment is entered 0r damages are awarded against the City, the County,
or both, the City shall 8udsfn the same, including all chargeable costs and
reasonable attorney's fees.
d. Waiver Under Washington Industrial Insurance Act. The foregoing
indemnity ia specifically intended tn constitute a waiver ofeach party's
immunity under Washington's Industrial Insurance Act, Chapter 51 R(_W,
as respects the other party only, and only to the extent necessary to provide
the indemnified party with a full and complete indemnity of claims made
by the bndeznnitor's employees. The parties acknowledge that these
provisions were specifically negotiated and agreed upon bythem.
ll. Dispute Resolution.Whenever any dispute arising among any of the Parties to
this Agreement is not resolved by routine meetings or communications, the
disputing Parties agree to seek resolution otsuch dispute in good faith by meeting,
uo soon aafeasible. The meeting shall include the Chief Executive Officer (or
his/her designee) of each T7eztv involved in the dispute and the Manager ofthe
Regional Animal Services Program. Tf the parties do not come t0ao agreement ou
the dispute, any party may pursue mediation through a process tobemutually
agreed tnin good faith by the parties within 3O days, which may include binding or
nonbinding decisions or rcC0nnooendnti0us. The mediator(s) shall be individuals
skilled in the legal and business aspects of the subject matter ofthis Agreement.
The parties t0the dispute shall share equally the costs of mediation and assume
their own costs.
Document Dated z'/-/r 10
12. Joint Collaboration Committee. A committee composed of county
representatives (appointed by the County) and one representative from each
Contracting City that chooses to appoint a representative shall meet upon
reasonable request of a Contracting City or the County, but in no event shall the
Committee meet less than twice each year. Committee members may not be elected
officials. The Committee shall review service, revenue and cost issues and make
recommendations regarding efficiencies and improvements to services and
revenues, and shall review and make recommendations regarding the conduct and
findings of the collaborative initiatives. Subcommittees to focus onindividual
initiatives may be formed, each of which shall include membership from both
County and City members of the Joint City-County Collaboration Committee.
Recommendations of the Joint City-County Collaboration Committee are non-
binding. The collaborative initiatives to be explored include, but are not necessarily
limited to:
a. Services provided (as described in Section 2 of this agreement); Control
Services; Shelter Services and Licensing Services;
b. RASKC Revenues and Costs, including any future proposals for significant
revenues to support IlASK(_.
13. Reporting. The County will provide the City with
than monthly summarizing call response and Program usage data for each ofthe
Contracting Cities and the County and the Animal Services Program. The
formatting, content and details of the report will he developed in consultation with
the Joint City-County Collaboration Committee.
14. Amendments. Any amendments to this Agreement must be in writing. This
Agreement shall be deemed to incorporate amendments to Agreements between
the Contracting Parties that are approved by the County and ot least two thirds
(66q/0) of all other Contracting Parties (in both number and in the percentage of the
prior total Estimated Payments owing from such Contracting Parties bnthe then
current Service yeor), evidenced by the authorized signatures of such approving
Parties ag0f the effective date of the amendment;provided that this provision shall
not apply to any amendment to this Agreement affecting the Party contribution
responsibilities, hold harmless and indemnification requirements, provisions
regarding duration, termination or withdrawal, or the conditions of this Section.
15. General Provisions.
o'uumrnt Dated 2-/'n l|
o. Other Facilities. The County reserves the rigbhocmntradwithother shelter
service providers for housing animals received from within the City orfrom
City residents, whose levels of service meet or exceed those at the County
shelter for purposes ofaddressing shelter overcrowding Or developing other
means to enhance the effectiveness, efficiency or capacity of animal care and
sheltering within King County.
b. . Notwithstanding any provision in this Agreement tothe
contrary, the provisions of Section 10 (Indemnification and Hold Harmless)
shall remain operative and bu full force and effect, r egarc}lessnfthe
withdrawal or termination of this Agreement.
c Waiver and Remedies. No term or provision o fthi s Agreement shall b
be
deemed waived and no breach excused unless such waiver or consent shall
bcbo writing and signed h the Party claioecto} mve waived orconeentec
.
Failure to insist upon full performance of any one or several occasions does
not constitute consent to or waiver of any later non-performance nor does
payment of u bDlbn gorcon tbz nc d Tcrf nrnmoceafter mo ti ce of u deficiency in
performance constitute anacquiescence thereto. The Parties are entitled to
all remedies bu law ozequity.
d. Grants. Both Parties shall cooperate and assist each other bnprocuring
grants or financial assistance from governmental agencies orprivate
benefactors for reduction nf costs of operating and maintaining the Animal
Services Program and the care and treatment of animals in the Program.
e. Force Majeure. [o the event either Party's performance of any ofthe
provisions of this Agreement becomes impossible due to war, civil unrest,
and any natural event outside of the Party's reasonable control, including
fire, storm, flood, earthquake orother act ofnature, that Party will be
excused from performing such obligations until such time asthe Force
M8qeore event has ended and all facilities and operations have been
repaired and/or restored.
f. Entire Agreement. This Agreement represents the entire understanding of
the Parties and supersedes any oral representations that are inconsistent
with nz modify its terms and conditions.
g. Notices. Except aa otherwise provided bm this Agreement, any notice
required tobe provided under the terms of this Agreement shall be
oOCumm/Dated z'u7 12
|
�
delivered bn E-mail (deemed delivered upon E-mail confirmation cf receipt
by the intended recipient), certified U.S. mail, return receipt requested or by
personal service to the following person (or to any other person that the
Party designates bn writing to receive notice under this Agreemeot):
For the City:
For the County: Caroline Whalen, Director
(.arolinc.nholenAykbngc000bJ.gov
King County Dept. ofExecutive Services
40l Fifth Avenue, Suite I35
Seattle WA. 98104
]l. Assignment. No Party may sclitronaferorassiguany0fitsrightSor
benefits under this Agreement without the approval of the other Party.
i. Venue. The Venue for any action related to this Agreement shall bebn
Superior Court in and for King County, Washington.
j The records and dococncota with respect to all matters covered by
this Agreement shall be subject tninspection and review by the County or
City for such period as is required by state law (Records Retention Act (_b.
4O.l4IlC}V) but tnany event for not less than l year following the
expiration oz termination of this Agreement.
k. . This Agreement is for the benefit ofthe
Parties only, and no third party shall have any rights hereunder.
l. Counterparts. This Agreement and any amendments thereto, shall be
executed on behalf of each Party by its duly authorized representative and
pursuant tVon appropriate motion, resolution nrordinance. The
Agreement may be executed in any number of counterparts, each of which
shall beon original, but those counterparts will constitute one and the same
instrument.
16. Administration. This Agreement shall be administered by the County
Administrative Officer or his/her designee, and by the City Manager, 0rhis/her
designee.
Document Dated z'/n 13
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
effective as of January 1, 2018.
King County City of
Dow Constantine
King County Executive City Manager/Mayor
Date Date
Approved as to Form: Approved as to Form:
King County City Attorney
Deputy Prosecuting Attorney
Date Date
Document Dated 2-1-17 14
114
List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 2018 Payment (showing
participation only by jurisdictions that have expressed interest in contracting for
an additional 3 year term)
Exhibit C-2: Estimated Population, Calls for Service, Shelter Use and
Licensing Data for jurisdictions,Used to Derive the Pre-Commitment
Estimated 2018 Payment
Exhibit C-3: Calculation of Budgeted Total Allocable Animal Services
Costs, Budgeted Total Non-Licensing Revenue and Budget Net Allocable
Animal Services Costs for 2018
Exhibit C-4: Calculation and Allocation of Transition Credit, Shelter
Credit
Exhibit C-5: [Intentionally Oinitted]
Exhibit C-6: Summary of Calculation Periods for Use and Population
Components
Exhibit C-7: Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract (Optional)
Exhibit F: Enhanced Licensing Support Contract (Optional)
Document Dated 2-1-17 15
115
Exhibit A
Animal Service Description
Part 1: Control Services
Control Services include the operation o[a public call center, the dispatch ofanimal
control officers in response to calls, and the handling of calls in the field by animal control
officers, including the collection and delivery of animals to the Kent Shelter (or such other
shelters as the County may utilize in accordance with this Agreement).
l. Call Center
a. The County will operate an animal control call center five days every week
(excluding holidays and County-designated furlough days, if applicable) for
aonhnimuou of eight hours per day (normal business boure). The County will
negotiate with applicable unions with the purpose nf obtaining a
commitment for the five day call center operation to include at least one
weekend day. The County may adjust the days of the week the call center
operates to match the final choice of Control District service days.
b. The animal control call center will provide callers with guidance, education,
options and alternative resources us }/ossiblp/oppropdabe.
c. When the call center is not in operation, callers will hear a recorded message
referring them to9lI in case of emergency, orifthe event ienot an
emergency, to either leave a message or call back during regular business
hours.
2. Animal Control Officers
a. The County will divide the area receiving Control Services into three Control
Districts as shown on Exhibit l0. Subject tn the limitations provided bzthis
Section 2, Control Districts 200 and 220 each will be staffed with one Animal
Control Officer during Regular A(-() Service Hours and District 5OO will be
staffed with two Animal Control Officers (AC[)s) during Regular/\C[)
Service Hours. Regular/\(_() Service Hours is defined to include not less
than 4Ohours per week. The County will negotiate with applicable ooi0o8
with the intention of obtaining o commitment for Regular/\(_(] Service
Hours to include service 000t least one weekend day. Regular/\(_(lService
Hours may change from time totime.
i. Except o8 the County may bn its sole discretion determine ianecessary
to protect officer safety, A(_[}e shall be available for responding to
calls within their assigned Control District and will not be generally
available torespond to calls to other Control Districts. Exhibit B-1
shows the map Of Control Districts.
Document Dated 2-1 n 16
ii. Countywide, the County will have a total of not less than 6 ACOs
(Full-Time Equivalent employees) on staff to maximize the ability of
the County to staff all Control Districts notwithstanding vacation,
sick-leave, and other absences, and to respond to high workload areas
on a day-to-day basis. While the Parties recognize that the County
may at times not be able to staff all Control Districts as proposed
given unscheduled sick leave or vacancies, the County will make its
best efforts to establish regular hourly schedules and vacations for
ACOs in order to minimize any such gaps in coverage. In the event of
extended absences among the 6 ACOs, the County will re-allocate
remaining ACOs as practicable in order to balance the hours of service
available in each Control District. In the event of ACO absences (for
any causes and whether or not such absences are extended as a result
of vacancies or other issues), the first priority in allocating ACOs shall
be to ensure there is an ACO assigned in each Control District during
Regular ACO Service Hours.
b. Control District boundaries are designed to balance work load, correspond
to jurisdictional boundaries and facilitate expedient transportation access
across each district. The County will arrange a location for an Animal
Control vehicle to be stationed overnight in Control Districts ("host sites") in
order to facilitate service and travel time improvements or efficiencies.
c. The County will use its best efforts to ensure that High Priority Calls are
responded to by an ACO during Regular ACO Service Hours on the day
such call is received. The County shall retain full discretion as to the order in
which High Priority calls are responded. High Priority Calls include those
calls that pose an emergent danger to the community, including:
1. Emergent animal bite,
2. Emergent vicious dog,
3. Emergent injured animal,
4. Police assist calls—(police officer on scene requesting assistance
from an ACO),
5. Emergent loose livestock or other loose or deceased animal that
poses a potential danger to the community, and
6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls. These
calls will be responded to by the call center staff over the telephone, referral
to other resources, or by dispatching of an ACO as necessary or available, all
as determined necessary and appropriate in the sole discretion of the
County. Particularly in the busier seasons of the year (spring through fall),
Document Dated 2-1-17 17
117
lower priority calls may only receive a telephone response from the Call
Center. Lower Priority calls are non-emergent requests for service, including
but not limited to:
l. Non-emergent high priority events,
2. Patrol request— (A(_[)requested to patrol a specific area due to
p ��] cl violations),oso c co e
3. Trespass,
4. Stray Dog/(_a+/other animal confined,
5. Barking Dog,
6. Leash taw Violation,
7. Deceased Animal,
8. Trap Request,
9. Female animal boseason, and
lO. Owner's I)og/Cat/0dher animal confined.
e. The Joint-City County Collaboration Committee is tasked with reviewing
response protocols and recommending potential changes to further the goal
of supporting the most appropriate use of scarce Control Service resources
cOnotYvvic{m. The County will in good faith consider such recommendations
but reserves the right to make final decisions oo response protocols. The
County will make no changes to its procedures that are inconsistent with the
terms of this Exhibit A occq/t that upon the recommendation nfthe Joint
City-County Collaboration Committee, the County may agree to modify
response with respect to calls involving animals other than horses, livestock,
do � t
�suo cats.
f. bl addition tothe AC[ls serving specific districts, the following Control
Service resources will be available on a shared basis for all Parties and shall
be dispatched aa deemed necessary and appropriate by the County.
l. Ar\ animal control sergeant will provide oversight of and back-
up forA(-()afive days per week at least 0 hours/day (subject to
vacotion/eick)eove/trabzbm«/ctc\.
2. Staff will bu available to perform animal cruelty investigations,
to respond to animal cruelty cases, and to prepare related
reports (subject tovmcation-/SiCkleavm/trabnin*/etC')
'
3. Not less than 1 A(-()will be on call every day at times that are
not Regular A(_[) Service Hours (including the days per week
that are not included within Regular A(-(lService Hours), to
respond to High Priority Calls posing an extreme life and
safety danger, as determined by the County.
g. The Parties understand that rural areas O{the County will generally receive a
less rapid response time from A(_(]s than urban areas.
Document Dated z-/'n 18
}. Contracting Cities may contract with King County for "Enhanced Control
Services" through separate (as set forth in Exhibit DI);provided
that a City may not purchase Enhanced Control Services under Option las
described inExhibit Eif such City ia receiving a Transition Funding Credit
and/or Shelter Credit.
Part II: Shelter Services
Shelter services include the general care, cleaning and nourishment ofovvner-re{eaaed, lost
or stray dogs, cats and other animals. Such services shall be provide({ 7-days per week, 365
days per year at the County's animal shelter in Kent (the "Shelter") or other shelter
locations utilized by the County, including related services described tn this section.
Major maintenance of the Shelter will continue to be included in the Program costs
allocated under this Agreement (as part of the central County overhead charges allocated
to the Program). No major renovation, upgrades or replacements of the Shelter established
as a capital project within the County Budget are anticipated. Nor will any such capital
project costs be allocated to the Contracting Cities during the term of this Agreement
without prior agreement of the Contracting Cities.
l. Shelter Services
a. Services provided to animals will include enrichment, exercise, care and
feeding, and reasonable medical attention.
b. The Public Service Counter at the Shelter will be open tothe public not less
than 3Ohours per week and not less than 5 days per week, excluding
holidays and County designated furlough days, for purposes ofpet
redemption, adoption, license sales services and (as may be offered from
time to time) pet surrenders. The Public Service Counter at the shelter may
bc open for additional hours if practicable within available resources.
c. The County will maintain o volunteer/foster care function otthe Shelter to
encourage use of volunteers working ot the shelter and use offoster
families to provide fostering/transitional care between shelter and
permanent homes for adoptable animals.
d. The County will maintain mu animal placement function atthe Shelter to
provide for and manage adoption events and other activities leading to the
placement of animals boappropriate homes.
e. Veterinary services will be provided and will include animal exams,
treatment and minor procedures, spay/neuter and other surgeries. Limited
emergency veterinary services will be available in non-business hours,
through third-party contracts, and engaged if and when the County
determines necessary.
oouomon`Dated z-ur 19
f. The County will take steps through its operating policies, codes, public fee
structures and partnerships to reduce the number of animals and their
length of stay in the Shelter, and may at times limit owner-surrenders and
field pick-ups, adjust fees and incentivize community-based solutions.
2. Other Shelter services
a. Dangerous animals will be confined as appropriate/necessary.
b. Disaster/emergency preparedness for animals will be coordinated
regionally through efforts of King County staff.
3. Shelter for Contracting Cities contracting with PAWS (Potentially including
Woodinville, Shoreline, Lake Forest Park, Kenmore ("Northern Cities")). For so
long as a Northern City has a contract in effect for sheltering dogs and cats with the
Progressive Animal Welfare Society in Lynnwood (PAWS), or other animal service
providers the County will not shelter dogs and cats picked up within the
boundaries of such City(s), except in emergent circumstances and when the PAWS
Lynnwood (or other animal service providers), shelter is not available. Dogs and
cats picked up by the County within such City(s)will be transferred by the County
to the PAWS (shelter in Lynnwood (or other animal service providers)for shelter
care, which will be provided and funded solely through separate contracts between
each Northern City and PAWS, (or other animal service providers )and the County
will refer residents of that City to PAWS (or other animal service providers ) for
sheltering services. The County will provide shelter services for animals other than
dogs and cats that are picked up within the boundaries of Northern Cities
contracting with PAWS (or other animal service providers) on the same terms and
conditions that such shelter services are provided to other Contracting Parties.
Except as provided in this Section, the County is under no obligation to drop
animals picked up in any Contracting City at any shelter other than the County
shelter in Kent.
4. County Contract with PAWS, or other animal service providers. Nothing in this
Agreement is intended to preclude the County from contracting with other entities
to care for animals taken in by the County.
5. Service to Persons who are not Residents of Contracting Cities. The County will
not provide routine shelter services for animals brought in by persons who are not
residents of Contracting Cities, but may provide emergency medical care to such
animals, and may seek to recover the cost of such services from the pet owner
and/or the City in which the resident lives.
Part III: Licensing Services
Licensing services include the operation and maintenance of a unified system to license
pets in Contracting Cities.
Document Dated 2-1-17 20
120
I The public will be able to purchase pet licenses in person at the County Licensing
Division public service counter in downtown Seattle (500 41hAvenue), King County
Community Service Centers and the Kent Animal Shelter during regular business
hours. The County will maintain On its vvehsite the capacity for residents to
purchase pet lic ens ea on-line.
2. The County may seek to engage and maintain a variety of private sector partners
(e.g. veterinary clinics, pet stores, grocery stores, city halls, apartment complexes) as
hosts for locations where licenses can be sold or promoted in addition to County
facilities.
3. The County will furnish licenses and application forms and other materials to the
City for its use bn selling licenses to the public ot City facilities and at public events.
4. The County will publicize reminders and information about pet licensing from time
to time through inserts in County mailings tn residents and on the County's public
television channel.
5. The (-000tv will annually mail or E-mail ut least one renewal form, reminder and
late notice (as applicable) tn the last known addresses of all City residents who
purchased a pet license from the County within the previous year (using a rolling
12-month calendar).
6. The County may make telephone reminder calls in an effort to encourage pet
license renewals.
7. The County shall mail pet license tags or renewal notices as appropriate to
individuals who purchase new nr renew their pet licenses.
0. The County will maintain database of pets owned, owners, addresses and
violations.
9. The County will provide limited eolca and marketing support in an effort to
maintain the existing licensing base and increase future license sales. The County
reserves the right to determine the level of sales and marketing support provided
from year to year in consultation with the Joint City-County Collaboration
Committee. The County will work with any City io which({onr-to-door
canvassing takes place to reach agreement with the City as to the hours and
locations of such canvassing.
lO. The County will provide current pet license data files (database extractions) to a
Contracting City promptly upon request. Data files will include pets owned,
owners, addresses, phone numbers, E-mail addresses, violations, license renewal
status, and any other relevant oruseful data maintained bo the County's database
on pets licensed within the City's limits. A City's database extraction will be
provided in electronic format agreed toby both parties buu timely fashion and bmu
standard data release format that is easily usable by the City.
Document Dated z-/n 21
Exhibit B: Control Service District Map
The attached map (Exhibit B-1) shows the boundaries of the 3 Control Service Districts.
The cities and towns included in each Control District are as follows:
District 200 (Northern District) District 220 (Eastern District)
Shoreline Bellevue
Lake Forest.Park Mercer Island
Kenmore Yarrow Point
Woodinville Clyde Hill
Redmond Town of Beaux Arts
Sammamish Issaquah
Duvall Snoqualmie
Carnation North Bend
Newcastle
District 500 (Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on
Exhibit B-1.
Document Dated 2-1-17 22
122
Exhibit B -1
RASKC Control District Map (" 3 Districts are for operational purposes)
200
220
220
Regional Animal Services of
King County • 2018
ka King City
GIS (n
*Note: 3 districts are for operational purposes; cost allocation is calculated combining all districts into one)
Document Dated 2 -1 -17
23
Exhibit C The Estimated Payment is the amount,before reconciliation, owed by the City tothe
Calculation of Estimated Payments
Cncu\t ' (or owed by the County to the City if the amount calculated is less than $O) for the
provision of one (I) year of Animal Services,based oo the formulas below.
8rxsummary and subject to the more detailed descriptions below, an initial cost
allocation is made for the Service Year (example 2Ol8\ based on the cost factors described
in Part 1 below; costa are offset by various revenues as described in Part 2. An annual
reconciliation is completed as described in Part 3.
Based oo the calculation process described bm Parts t and 2, an "Estimated Payment"
amount owed by each City for each Service Year is determined. Each Estimated Payment
covers one (l) year nfservice. Payment for service ia made bn each City every August 15.
Part 1: Service Year Cost Allocation Process
• Control Services costs are to be allocated among all Contracting Parties based
20% on their relative population and AA% on the number of calls for service
attributable to each Contracting Party. Shelter Services costs are to be allocated
among all Contracting Parties based 20% on their relative population and 80%
on the total shelter intake of animals attributable to each Contracting Party,
except that cities contracting for shelter services with PAWS (or other animal
service providers) will pay only a population-based charge.
• Licensing Services costs are tobm allocated among all Contracting Parties, based
2OY6on their relative population and 80% on the number of licenses issued to
residents o/each Contracting Party.
Part 2: Revenue and Other Adjustments to the Cost Allocation.
bn2O1R and each Service Year thereafter, the costs allocable to each Contracting Party are
reduced byvarious revenues and credits:
*
Licensing revenue will be attributed to each Contracting Party based onthe
residency ot the individual purchasing the license (see Part 3 for reconciliation
of Licensing IlevenVes). As Licensing Revenue and Non-Licensing Revenues
change from year to year, the most recent historical actual data for these
amounts will be incorporated to offset costs (See Exhibit C-6 for calculation
periods). Historical actual data shall be [}rztved from the most recent complete
Document Dated z/-/r 24
year, mtheomstrecentDecember—Novemberartu» whichever is more,
unless otherwise approved by the Joint City County Collaboration Committee.
• Two credits are applicable tn various Contracting Cities to reduce the amount of
their Estimated Payments: a Transition Funding Credit (fixed at2Ol3level,
payable annually through 2O22) for cities with high per-capita costs an
a
Shelter Credit(for Contracting Cities with the highest per capita intakes (nsage))
(adjusted annually oe indicated iu Exhibit(_-4` payable annually through 2022, )
The County agrees to give serious consideration tomaintaining the various
credits provided t0 the Contracting City under this Agreement bnany extension
of the Agreement. Application of these editsialinitedo cbthmtthe
Estimated Payment cannot fall below zero (before or after the annual
Reconciliation calculation).
• All Contracting Cities may request Enhanced Licensing Support Services by
executing a separate Enhanced Licensing Support Acknowledgement form with
the County (Exhibit F). This support is subject to availability of County staff.
• In each Service Year subsequent to2Ol8, allocable costs are adjusted for each
Contracting Party based oothe actual increase or decrease bu allocable costs
from year to year for the whole Program. Total Budgeted Allocable Costs
cannot increase by more than the Annual Budget Inflator Cap. The Annual
Budget Inflator Cap is the rate of inflation (based on the annual change in the
September CPI { fortheSeattle-Tacoma-Bremerton area over the rate the
preceding year) plus the rate of population growth for the preceding year for the
County (including the unincorporated area and all Contracting Citice).
• In all Service Years, costs are also mcGn*ted for annexations (in or out of the
Program service area) of areas with a population of2-5OOormore and the shift
in relative population shares among all Contracting Parties mya result ofany
Latecomer Cities.
*
Estimated Payments are reconciled to reflect actual revenues as well as changes
in population attributable to annexations of areas with a population of 2,500 or
more (in or out ofthe Program) and the shifts in relative population among all
Contracting Parties as a result of any Latecomer Cities. The Reconciliation occurs
by June 3Aof the following calendar year. The Reconciliation calculation and
payment process is described in Exhibit D.
mC"mom Dated 2'/ /r 25
• The receipt of Trans tbon Funding Credits or Shelter Credits can never result in
the amount ofthe Estimated Reconciliation Adjustment Payment falling be[nvv
$O.
• If a jurisdiction's licensing revenues exceed its net costs payable under this
Agreement, then in the annual reconciliation process, the excess licensing
revenue is reallocated to offset the County's costs not included in the cost
allocation model provided that, the determination of net costs shall be adjusted as
follows: (l) for a Contracting City purchasing s Tt eracrvi ce� from PAWS (or
other animal service providcr);, net costs includes consideration of the amounts
paid bY such City to PAWS (or other animal service provicIez\; and (2) for a
Contracting City purchasing Enhanced (_Ootr0l Services per Exhibit E, and/or
purchasing Enhanced Licensing Support Services per Exhibit p, net costs
includes consideration nf the amounts paid for such services.
Part 4: Estimated Payment Calculation Formulas
For Each Service Year .
EX»= UEC+ ES +EL) — (ELR+TK_ +SQ7
Where:
"EP" is the Estimated Payment. For Contracting Cities receiving o Transition Credit or
Shelter Credit, the value of2I`may not be less $O.
"EC" or"Estimated Control Services Coat" is the City's estimated share of the Budgeted
Net Allocable Control Services Cost for the Service Year. rder�n/ng
"EC."
"ES" or"Estimated Shelter Services Cost" bs the City's estimated share of the Budged Net
Allocable Shelter Services Cost for the Service Year. See.formula belowfor deriving "ES."
"EL~ nr "Estimated Licensing Services Cost" is the City's estimated share 0f the Budgeted
Net Allocable Licensing Services Cost for the Service Year. See.formula belo7vfor dxrinioX
"EL.''
Document Dated z-/ n 26
°ELR"is Estimated Licensing Revenue attributable to the City. For purposes 0f
determining the Estimated Payment in Year 20l& ELR is based mo the amount of revenue
from each type of active license issued to City residents in 2016, or December 2015-
November 20l6,whichever iamore (the "Calculation Period"). Exhibit K_~2shows a
preliminary estimate of2OI6 Licensing Revenue; the numbers iz this exhibit are subject to
Reconciliation byJune 30, 2019. Additional factors for Estimated Licensing Revenue:
For Contracting Cities that have executed ao Enhanced Licensing Support
Acknowledgement fo ru �er Exhibit F, ERi s increased by adding the estimated ne t
amount of revenue, if any, estimated to be derived as a result of enhanced licensing
support provided to the City (the "Licensing Revenue Target" or "RT" less the
estimated enhanced licensing support cVat); this amount is shown b`the column
captioned "Estimated Revenue from Enhanced Licensing Support" on Exhibit C-I).
License Revenue that cannot be attributed to a specific Party (e.g., License Revenue
associated with incomplete address information), which generally represents a very
small fraction of overall revenue, is allocated amongst the Parties based on their
respective percentages ofEI.D| ms compared to Total Licensing Revenue.
Notwithstanding the foregoing, "ELR" may be based mouo estimated amount of
licensing for the Service Year for the City if, in the reasonable judgment ofthe
County, an estimated Licensing Revenue amount can be proposed that is likely to
more closely approximate the actual Licensing Revenue for the Service Year than
the data from the Calculation Period;provided that the use of any estimates shall be
subject to the conditions o{this paragraph. The County shall work with the Joint
City-County Collaboration Committee to develop estimated Licensing Revenue
amounts for all Contracting Cities for the upcoming Service Year. If the Joint City
County Collaboration Committee develops a consensus proposal (agreement shall
be based on the consensus of those Contracting Cities present at the Joint City-
County Collaboration Committee meeting in which Licensing Revenue estimates
are presented bz preparation for the December l5 Estimated Payment Calculation
notificodon\, it shall be used bodeveloping the December 15 Final Estimated
Payment Calculation. lfo consensus ie not reached, the County shall apply the
actual Licensing Revenue from the Calculation Period for the Service Year to
determine the Preliminary Estimated Payment.
°TU is the Transition Funding Credit, if any, allocable to the City for each Service Year
calculated� �r Exhibit `C-4.
"SC" is the Shelter Credit, if any, allocable to the City for each Service Year calculated per
Exhibit C-4.
Document Dated z-/'// 27
"B" is the "Budgeted Total Net Allocable Costs" estimated for the Service Year for the
provision of Animal Services which are allocated among all the Contracting Parties for the
purposes of determining the Estimated Payment. The Budgeted Total Net Allocable Costs
are calculated as the Budgeted Total Allocable Costs (subject to the Annual Budget
Inflator Cap) less Budgeted Total Non-Licensing Revenue. The Budgeted Total
Allocable Costs exclude any amount expended by the County as Transition Funding
Credits, or Shelter Credits (described in Exhibit C-4), or to provide Enhanced Licensing
Support Services (described in Section 7). A preliminary calculation (by service area—
Control, Shelter, Licensing) of Budgeted Total Net Allocable Costs, Budgeted Total
Allocable Costs and Budgeted Total Non-Licensing Revenue for purposes of calculating
the Pre-Commitment Estimated 2018 Payments is set forth in Exhibit C-3.
"Total Licensing Revenue" means all revenue received by the County's Animal Services
Program attributable to the sale of pet licenses excluding late fees, refunds and rebates.
With respect to each Contracting Party, the amount of "Licensing Revenue" is the revenue
generated by the sale of pet licenses to residents of the jurisdiction, excluding late fees,
refunds and rebates. (With respect to the County, the jurisdiction is the unincorporated
area of King County.)
"Total Non-Licensing Revenue" means all revenue from fines, forfeitures, and all other
fees and charges imposed by the County's Animal Services program in connection with
the operation of the Program, but excluding Total Licensing Revenue, Designated
Donations, grants, or entrepreneurial activities.
"Designated Donations" mean donations from individuals or other third parties to the
County made for the purpose of supporting specific operations, programs or facilities
within the Animal Services Program.
"Enhanced Licensing Support Services" means activities or funding to be undertaken in
specific cities to enhance licensing revenues, per Section 7 and Exhibit F.
"Annual Budget Inflator Cap" means the maximum amount by which the Budgeted Total
Allocable Costs may be increased from one Service Year to the next Service Year, and year
to year, which is calculated as the rate of inflation (based on the annual change in the
September CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year)
plus the rate of population growth for the preceding year for the County (including the
unincorporated area and all Contracting Cities), as identified by comparing the two most
recently published July OFM city and county population reports. The cost allocations to
Document Dated 2-1-17 28
128
individual services (e.g. Control Services, Shelter Services m Licensing Services) or specific
items within those services may bm increased oz decreased from year to year bmao long aa
the Budgeted Total Annual Allocable Costs do not exceed the Annual Budget Inflator Cap.
"Service Year" is the calendar year bo which Animal Services are/were provided.
"Calculation Period" is the time period from which data isused to calculate the Eadnxatec}
I`mynoemt. The Calculation Period differs by formula component and Service Year. Exhibit
C-6 sets forth in table form the Calculation Periods for all formula factors for the Service
Years.
"Population" with respect to any Contracting Party for Sery ice Year 2018 means the
population number derived from the State Office of Financial Management ([)FM) most
recent annually published report of population used for purposes of allocating state
shared revenues in the subsequent calendar year (typically published by OFM each July,
reflecting final population esti o t�a /. For each Service
Year, the [ FMreported population villbcadjusted for annexatio nao f2,500
or more
residents known tobe occurring after April, 2OI7and before the end of the Service Year.
For example, when the final Estimated Payment calculation for 2OI8 is provided on
December 15, 2017, the population numbers used will be from the OFM report issued in
July 2OI7and will be adjusted for all annexations of 2,500 or more residents that occurred
(or are known to be occurring) between April 1, 2017 and December 31, 2018. In any
Service Year, it (I) annexations of areas with a population of25O0or more people occurs
to impact the population within the jurisdiction otu Contracting Party; or (2) ol.ahaconner
City ia brought under contract with the County, these changes shall beaccounted for bnthe
calculation ot the Estimated Payment for such Service Year. Such adjustment shall be
made at the next occurring possibility (e.g., at calculation ofthe Final Estimated Payment,
or Reconciliation, whichever issooneet). The adjustment will bm made ona pro rata basis
to reflect the portion of the year bm which the population change was ioeffect.
• The population of an annexed area will be as determined by the Boundary Review
Board, bn consultation with the annexing city. The population ofthe
unincorporated area within any District will be determined bY the County's
demographer.
• In the case ofaLatecomer City, the population shall bc similarly adjusted among all
Contracting Parties in the manner described above for annexations, by considering
the change in population between all Contracting Parties attributable solely to the
Latecomer City becoming aContracting Party.
Exhibit C-I shows the calculation of Pre-Commitment EP for Service Year 2O18assuming
that the County and all Cities that have expressed interest insigning this Agreement asof
December 3I, 2UI6, c]obl fact approve and sign the Agreement.
Document Dated z'/-/, 29
Component Calculation Formulas (used in each Service Year):
Estimated Control (EQ Services Costs is calculated aafollows:
EK` = Kx .8) x AK`FS) + ((C x ^71 x Pop%)
vvocne:
"C" ia the Budgeted Net Allocable Control Services Cost for the Service Year, which
equals the County's Budgeted Total Allocable Costs for Control Services in the Service
Year, less the Budgeted Total Non-Licensing Revenue attributable to Control Services in
the Service Year (for example, fines issued bn the fie](}). For purposes of determining the
Pre-Commitment Estimated Payments for 2018, the Budgeted Net Allocable Control
Services Cost is $1,979,509, calculated as shown on Exhibit C-3, and shall be yiooi]mrlr
derived todetermine the Final Estimated Payment for 2OI8and each Service Year.
"AK`FS" is the total Average annual number of Calls for Service during the Calculation
Period for the Service Year for Control Services originating within the City expressed as a
percentage of the A(_FS for all Contract Partiee.. A Call for Service iadefined aaarequest
from an individual,business or jurisdiction for a control service response to a location
within the City, or areapoose initiated by an Animal Control Officer bnthe field, which is
entered into the County's data system (at the Animal Services call center orthe sheriff's
dispatch center acting as back-up to the call center) as o request for service. Calls for
information,hang-ups and veterinary transfers are not included in the calculation of Calls
for Service. A response byan Animal Control Officer pursuant toan Enhanced Control
Services Contract will not bc counted aaa Call for Service. For purposes ofdetermining
the Estimated Payment for each Service Year, the Calculation Period for(-FSis the rolling
annual average based on the most recently completed three (3) calendar years actual
usage. For example 2OI4-20l6 for 2O18 Service Year. Exhibit K`-% shows upreliminary
estimate ofCFS for 20l4-2AI6, used todetermine the Pre-Commitment Estimated 2O18
Payment; the numbers in this Exhibit(--2are subject to Reconciliation by June 30, 2017.
"Pop%" is the Population ofthe City or unincorporated (_oonh/, expressed as m percentage
of the Population of all Contracting Parties.
Document Dated z-/-|7 30
Estimated Shelter (ES) cost for each Service Year is calculated as follows:
Kagof, the effective date ofthis Agreement, the City has entered into o contract for shelter
services with the Progressive Animal Welfare Society (PAWS) in Lynnwood,L VVA` (or
other animal service provider), then, for so long as such contract remains in effect, the City
will not pay a share of shelter costa associated with shelter usage (''A" as defined below)
and instead the Eadozatc(] Payment will include a population-based charge only,
reflecting the regional shelter benefits nonetheless received by such City, calculated as
f0l]Om/S (the components of this calculation are defined as described below).
ES = (S x.2x %'op%)
If the City does not qualify for the population-based shelter charge only, ES is determined
as follows:
ES = (S x .2 x Pop%) + <S x .8 x AM
Where:
"S" isthe Budgeted Net Allocable Shelter Services Cost for the Service Year, which equals
the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total Non-
Licensing Revenue attributable to Shelter operations (i.e., adoption fees, microchip fees,
impound fees, owner-surrender fees, from all Contracting Pardes). For purposes oi
determining the Pre-Commitment Estimated Payments for 20IH, the Budgeted Net
Allocable Shelter Services Cost is $2,96O,O88, calculated ae shown oo Exhibit C-3, and
shall be similarly derived to determine the Final Estimated Payments for 2OI8 and for each
Service Year.
"Pop%" is the population of the City, or unincorporated County, expressed as a
percentage of the Population of all Contracting Parties.
"AA"is the animal intakes that were: (l) picked n[/by County Animal Control Officers
from within the City, (2) delivered by City resident to the County shelter, or (3) delivered
to the shelter that are owned hy a resident ofthe City, averaged during the Calculation
Period and expressed as a percentage of the total number of animals in the County Shelter
during the Calculation Period. For purposes of calculating the Estimated Payment for
each Service Year, the Calculation Period for ''AA" is the rolling annual average based on
the most recently completed three (3) calendar years (for example 2024-2Ol6 for Service
Year 2AI8\/actnalusage\. Exhibit C~2shows a preliminary estimate of "A" for 2014-2016
used tndetermine the Pre-Commitment Estimated 2Ol8Payments; the numbers b`this
exhibit are subject tn Reconciliation bY June 3O, 2OI7.
Document Dated 2-/'/r 31
Estimated Licensing (EL) cost for each Service Year is calculated as follows:
EL = (L x .2 x Pop%) + (L x .8 x ALI)
Where:
"L" is the Budgeted Net Licensing Services Cost for the Service Year, which equals the
County's Budgeted Total Allocable Costs for License Services in the Service Year less
Budgeted Total Non-Licensing Revenue attributable to License Services (for example, pet
license late fees) in the Service Year . For purposes of determining the Pre-Commitment
Estimated Payments for 2018, the Budgeted Net Licensing Cost is $686,512., calculated as
shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated
Payments for 2018 and each Service Year.
"Pop%" is the Population of the City expressed as a percentage of the population of all
Contracting Parties.
"ALI" (Average Licenses Issued) is the number of active paid regular pet licenses (e.g.,
excluding'buddy licenses" or temporary licenses) issued to City residents during the
Calculation Period. For purposes of calculating the Estimated Payment for each Service
Year, the Calculation Period for "ALI" is the rolling annual average based on the most
recently completed three (3) calendar years actual usage. For example 2014-2016 for 2018
Service Year.. Exhibit C-2 shows a preliminary estimate of "ALI" to be used for
calculating the Pre-Commitment Estimated 2018 Payments; the numbers in this Exhibit are
subject to reconciliation by June 30, 2017.
Document Dated 2-1-17 32
132
6
P-P
�R
!
L't
Ut
w'11 V, 11:
st 00*,q�-ai'Rj13�-Fz.
4'4%G:
. . . . . . co
LL
t8 J
L i, 6, It'qtli
V) 0
O
cu
Z?:At`9F:f 4'go
cu
in
83!
ti is Si: i'.. P, 'P'T'i, K r, 'd.,
iL
ly
L,Lql 0; o:W W W Lq;W 11 Lq.L"
u 13
wiz
E
lij
":,E; E E
E V nn;f
mE
n u: op—_;Y
CJ
O
133
Exhibit C-2
Population, Calls far Service, Shelter Intakes, and Licenses Issued -Data by Jurisdiction -
Used to Derivethe Precommitment 2018 Estimated Cost Allocation
Average
Average Calls Average Licenses
2016 for Service Intakes Issued
Jurisdiction Population 2014-2016 2014-2016 2014-2016
Beaux Arts 3DD 1 - 40
..........I................................................................................................................................................................................................................................ ...................................
Bellevue 139,400 333 162 12,605
-......................................................................-...... ...................................................... .............................................................
Black Diamond 4,3 DS - 23 . 2S 573
................ .............................................................................................................................................................. -1. - I.I.-..........................
Carnation 1,950 12 G 249
................................................................................................................. ..........-.1--.1-1-1.11-1.1-111....... .................I--
Clyde Hill 3,060 6 1 261
................................................ ................I.................................................... ..........................I...........................I...................................I .
...
Covington 19,7s o 167 159 2,529
.......................................I................................ -......... ..............................................................................................
..
Duvall 7,42S 33 11 949
............................................................................................................ ..............I........................................................................
Enumclaw 11,410 113 72 1,4S3
.................................................... ....................... ............................................... ..........-............
Issaquah 34,590 152 31 2,425
.................................. .......................................... .........................................................................................................................I............................................
Kenmore 22,320 120 2,654
.................................. ................................................................................. ...................-- -- I........................................................................
Kent 124,SOD 962 1,277 9,99()
I............................................. .........................................................................I.................. ..................................................I.............................................
King CountI y(Uninc'd)* 245,920 1,729 1,2S2 30,662
....................... ...............................................I................ ..................
..
Lake Forest Park 12,940 60 1,597
................................I--........................................... ................ -................- -..........-............... .............I I I....................................................................
...
Maple Val ley 24,790 isa 91 2,979
......................................... .................................................. -.1............... ................ ............................................................ .........................
Merc er I sland 23,6 60 36 12 1,930
-............................................ .......- .......................... I................ .............................................................................................
Newcastle 11'D90 49 12 1,036
......................................................... .................................................................... .......................I -....................................
North Bend G'S70 33 19 910
................................... .......................................... I........................................... ........--- --......................................
Redmond 60,5GO 130 53 4,346
........................................ ................ ........................................- ............................................................... ................................... .........................
Sammamish* 61,250 122 34 5,293
..................--.......................................................... ............................................ ............................................................................
Se aTac 27,910 249 360 1,579
--................... ......................... ...........-............................................................................... ..........-............... ........................................
Shoreline S4,990 276 5,114
-................................... ............................... ................................................ ..............
Snoqua lmie 13,110 . 42 .. 20 1,079
11 1-:1.1.1............ ............11.....................................................I.......................I..........-..................... ...........I I
I
Tukwila 19,S40 197 270 1,119
............................................... ......................................... ..............-.......... .......................................... ....................
Woodinville
.........I............ -.1 1..1....'..S....7...0.. I 41 2.I
Yarrow..Pt......................................................................... ..............1,040.............. .............................
I.............................
99
........................................ .....................I............ ...............-................................. ...................................... ............................
IlGrand Total 942,750 1 4,935 , 3,966 92,451
Notes: 3-Year Average is rounded to nearest whole number. (2016 Source data based on
preliminary usage count)
Final usage data(2014-2016) and population clatafor2017will be used to update and determine
the Final 2019 Payment Calculation
Source:WA ST Office of Financial Management (population),Regional Animal Services of King
County(u sag e)
*Usage adjusted for 2016 Klahanie Annexation
Regional Animal Services of King County
1-2 0-2 D17
Document Dated 2-1-17 34
134
Exhibit C-3
Calculation wf Budgeted Total Allocable Costs, Budgeted Total Non-Licensing Revenue, and
Budgeted Net Allocable Cwmkn
This Exhibit Shows the [a|ou|o1iou of Budgeted Total /\Uncah|c Costa, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs to derive Pre-Commitment Estimated 2018
Payments. All values shown are based on annualized costs and revenues. The staffing levels
incorporated in this calculation are for year 2018 only and except as otherwise expressly provided in
the Agreement may change from year to year as the County determines may be appropriate to
achieve efficiencies, etc.
Control Services: Calculation wf Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre-Commitment Estimated 2Ol8Control Services Costs in shown below.
Cost
I Direct Service Management Staff Costs $161,969
2 Direct Service Field Staff Costs $799,269
3 Call Center Direct Service Staff Costs $268,415
4 Overtime, Duty, Shift Differential and Temp Costs 68,340
5 Facilities Costs 8,055
6 Office and Other Operational Supplies and Equipment $17,500
7 Printing, Publications, and Postage $23,000
8 Medical Costs $50,000
9 Other Services $75,000
10 Transportation $200,981
11 Communications Costs 39,336
12 IT Costs and Services $126,625
13 Misc Direct Costs $90,536
14 General Fund Overhead Costs 47,140
15 Division Overhead Costs $121,798
16 Other Overhead Costs 23,995
2018 Budgeted Total Allocable Control Services Cost $2,121,959
17 Less 2018 Budgeted Total Non-Licensing Revenue $142,450
Attributable to Control Services
2018 Budgeted Net Allocable Control Services Cost $1,979,509
Document Dated 2-/-1r 35
NOTES:
4 These additional salary costs support complete response to calls at the end of the day"
|inniicd response to emergency cuUe after hours, and extra help during peak call
unnca.
5 Facilities costs include maintenance and utilities for a portion (5%) of the Kent
Shelter(which houses the call center staff operations and records retention asp/c|\ as
providing ubase station for field officers).
6 This item includes the office supplies required for both the call center uowell as
wide variety o[non-computer equipment and supplies related to uuinou\ control field
operations (c.g., uniforms,tranquilizer guns, boots, etc.).
7 This cost element consists of printing and publication costs for various rnatcriu|a
used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services.
9 Services for animal control operations vary by year but consist primarily of
consulting vets and laboratory costs associated with cruelty cases.
10 Transportation costs include the cost of the maintenance, repair, and replacement of
the animal care and control vehicles and cabs, fuel, and reimbursement for
00000ionu| 'nb-cc|utcd use ofopersonal vehicle.
| | Communication costs involve the direct service costs for telephone, cs|| phone,
radio, and pager use.
12 Information technology direct costs include lT equipment replacement ao well as
direct services costs.
13 Miscellaneous direct costs consist of all ooinoo| control costs not listed above
including but not limited to contingency, training, certification, and bad checks.
14 General fund overhead costs included in this noodc| include building occupancy
charges and HR/personnel services. Division overhead includes a portion of the
following personnel time aswell amaportion of division administration non-labor
costs, both based ou FTBs: division director, assistant division director,
administration, program manager, finance officer, payroll/accounts payable, and
human resource officer.
15 Other overhead costs include IT, telecommunications, finance, and property services.
16 Non-licensing revenue attributable to Uc|d operations include animal control
violation penalties, charges for field pickup of deceased/owner relinquished animals,
and fiuca for failure to license.
ovmmc"/Dated 2-1 /r 36
Shelter Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre-Commitment Estimated 2018 Shelter Services Costs is shown below.
Cost
1 Direct Service Management Staff Costs $242,954
2 Direct Service Shelter Staff Costs $1,349,896
3 Direct Service Clinic Staff Costs $311,401
4 Overtime, Duty, Shift Differential and Temp Costs $121,686
5 Facilities Costs $151,916
6 Office and Other Operational Supplies and Equipment $145,166
7 Printing, Publications, and Postage $11,000
8 Medical Costs $150,000
9 Other Services 1.22,500
10 Transportation $13,132
11 Communications Costs $1,200
12 IT Costs and Services $99,009
13 Misc Direct Costs $70,300
14 General Fund Overhead Costs $83,923
15 Division Overhead Costs $207,655
16 Other Overhead Costs $6,550
2018 Budgeted Total Allocable Shelter Services Cost $3,088,288
17 Less 2018 Budgeted Total Non-Licensing Revenue $128,200
Attributable to Shelter Services
8
2018 Budgeted Net Allocable Shelter Services Cost $2,960,088
NOTES:
5 Facilities costs include maintenance and utilities for the majority (95%) of the Kent Shelter
(which also houses the call center staff operations and records retention as well as providing
a base station for field officers).
6 This item includes the office supplies as well as a wide variety of non-computer equipment
and supplies related to animal care (e.g., uniforms, food, litter, etc.).
7 This cost element consists of printing and publication costs for various materials used at the
shelter.
8 Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services as well as the cost for consulting vets, laboratory costs, medicine, and
vaccines.
Document Dated 2-1-17 37
137
g Services for animal shelter operations vary bv year but include costs such aushipping of
food and sheltering nf large animals.
10 Transportation costs include the cost of the maintenance, repair, and replacement of and fuel
for the uninnu| care and control vehicles used by the shelter to facilitate adoptions, as well as
reimbursement for occasional job-related use ofupersonal vehicle.
|| Communication costs involve the direct service costs for telephone, cell phone and radio.
Information technology direct costs include lT equipment replacement oawell as direct
services costs.
12 Miscellaneous direct costs consist ofall animal care costs not listed above including but not
limited to contingency, training, certification, and bad checks.
13 (]eucra| fund overhead costs included in this model include building occupancy charges and
0B/neraounc| acrviccs. .
14 Division overhead includes a portion of the following personnel time as well as a portion of
division administration non-labor costs, both based on FTEo: division director, assistant
division director, administration, program manager, finance officer, payroll/accounts
payable, and human resource officer.
15 Other overhead costs include IT,telecommunications, finance, and property services.
|b Non-licensing revenue attributable to sheltering operations include impound fees, microchip
fees, adoption fees, and owner relinquished euthanasia fees.
o"mmen/mmo 2-1'17 38
Licensing Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre-Commitment Estimated 20|0 Licensing Services Costs is shown below.
Cost
I Direct Service Management Staff Costs $52,291
2 Direct Service Licensing Staff Costs $404,377
3 Overtime, Duty, Shift Differential and Temp Costs $7,742
4 Facilities Costs $14,000
5 Office and Other Operational Supplies and Equipment $3,300
6 Printing, Publications, and Postage $81,700
7 Other Services $37,109
8 Communications Costs $2,000
9 IT Costs and Services $76,424
10 Misc Direct Costs $1,966
11 General Fund Overhead Costs $19,160
12 Division Overhead Costs $42,280
13 Other Overhead Costs $21,163
2018 Budgeted Total Allocable Licensing Services Cost $763,512
14 Less 2018 Budgeted Total Non-Licensing Revenue $77,000
Attributable to Licensing Services
2018 Budgeted Net Allocable "Licensing Services Cost $686,512
NOTES:
4 Facilities costs include maintenance and utilities for the portion ofthe King County
Administration building occupied by the pet licensing staff and associated records.
5 This item includes the office supplies required for the licensing call center.
h This cost element consists of printing, publication, and distribution costs for various
mouieriu|m used to pnonoote licensing of pets, including services to pncpunc nnutodu|a for
mailing.
7 Services for animal licensing operations include the purchase of tags and monthly fees for
online pet licensing hosting.
0 Communication costs involve the direct service costs for telephone, oc|| phone, radio, and
pager use.
9 Information technology direct costs include lT equipment replacement uawell as direct
services costs.
|O Miscellaneous direct costs consist of all pet licensing costs not listed above including but not
limited to training, certification,transportation, and bud checks.
\ | General fund overhead costs included in this model include building occupancy charges and
llQ/ncmonnc| serviccs. .
Document Dated z'1 /r 39
12 Division overhead includes a portion of the following personnel time as well as a portion of
division administration non-labor costs, both based on PTEc division director,aamiabzot
division director, administration, program manager, finance officer, payroll/accounts
payable, and human resource officer.
13 Other overhead costs include IT,telecommunications, finance, and property services.
14 Non-licensing revenue attributable to licensing operations consists of licensing late fees.
Document Dated o'n 40
Exhibit C-4
Calculation and Allocation of Transition Funding Credit ("W"), and Shelter Credit
("SC")
A.Transition Funding Credit
The Transition Funding Credit as originally calcnlatedbnthe2O1OAgremoent offset costs
to certain Contracting Cities that would have 0thozvviSc paid the highest per capita costs
for Animal Services in 20I0. The credit was scheduled no o declining basin over four years
(2010-2013}. In this Agreement, the Contracting Cities qualifying for this credit are listed
in Table I below; these cities will receive the Credit at the level calculated for 2O13tothe
2VlO Agreement for each Service Year, provided that, application of the credit can never
result in the 2atioz@ttd Payment Amount being)eao than zero ($O) (i.e, cannot result in the
County owing the City onEstimated Payment). The allocation of the Transition Funding
Credit is shown bzTable 1 below.
Table 1; Transition Funding Credit Annual Amoomotto be allocated each year
jurisdiction Transition Funding
Credit
Carnation $552
North Bend $1,376
Kent $110,495
SeaTac $7,442
Tukwila $5,255
Black Diamond $1,209
Covington $5,070
Enumclaw $11,188
Maple Valley $6,027
Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.
During Reconciliation, if a City receiving Transition Funding Credit is due a refund as a result of
more revenue being collected than was anticipated in the Final Estimated Payment Calculation for
the Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit
and Shelter Credit until reduced to zero,upon which any excess shall be used to adjust the City's
net final cost until the Net Final Cost iazero.
B. Shelter Credit
The Shelter Credit is designed to offset costs for those Contracting Cities whose per capita
average shelter intakes (''AA,) exceed the average for all Contracting Parties. During the
initial term 0fthis Agreement, a total 0f$750OOO will be applied as a credit in each Service
Year to Contracting Cities whose per capita average shelter intakes ("AA") exceeds the
average for all Contracting Parties;provided that application of the Shelter Credit can never
Document Dated 2-1'|/ 41
result in the Estimated Payment amount being less than zero ($0) (i.e., cannot result in the
County owing the City an Estimated Payment.) The Shelter Credit shall be calculated
annually as part of the Final Estimated Payment Calculation provided prior to the Service
year. The Shelter Credit shall be determined based on the City's relative per capita three
(3) year average of animal intakes ("AA") in excess of the three (3) year average for all
contracting parties for the same period. The County will consider providing the Shelter
Credit in the second term at the same level as for the initial term.
Table 3: Shelter Credit Allocation-2018
Rog]on2l Animal S lco I of King count
Proposed Credit Distribution (3W Average Intakes)(2016 Population)
haM::can ciffew as RV Rob%of
2 Y, '"2'a"Ion
0',-d A 19tan d In la No,a vor por:apita Pn Rat,
Alrago 3 Yral. tho For Inish - r 1,11111411on
In bit- (20 14 Mimi,ap.r A—U.per .a plb the o—9il 1111h.lbpr
jorigriaton oidiat 2018 Pop -2010) cap!loi cap[I. By abm.A ig. (EioL KO cm it
Ca"Hor, ZCEl lam Gno On= P ZXXX I
Duloll Zan 7"25 line Deal 5 LB=3Z is
I,k—ae ZOO 22= - a]M.Z 26
2013 E-FED 9203 110011 0 LUZZ, M+
Lake Fr,1 Pk Zan 12,940 4.Y LOL°Ei so
09 O.-d Zan GO-sw One [)am!) a.111.1-7 ISD
sari.mbh Zan 61,25n Mae DODDS 0 LUJ 4 208
ei-Ohf 2M 54,940 Pi.IrG'P?y 212
W-di-ft Zan 11}70 ill ULE, 46
Gemjx P.1, 231 3M a7
Belk— 2211 139.l00 IGZDC Dash 2 L1111L7j 375
clyft H11 ZZO 3,060 1 Be UUM3 )7113x37; 11
t"MI&I 220 34-1;50 31 DC DaM9 0f12) laz
Ufrar WaV 220 2IJ930 UDO arms OXMJ� 79
W—k 220 11 Me 171313 Deal 1 ¢'3f M', 31
Mort.Berd Z20 6,5713 18DO 013027 0 f311 1J 7
x+-41 uxJmle ZZO 13,110 Mae Deals 0=73 30
Y.—F.IN ZZO 1X140 0 f1M) -
K-1 San 124 sDD XT 130 13DI03 1311364 OM 52-24 4377399
EzaTao Sea 27s111 360.013 UDIZ9 a Emi (253) 12.42% k 138,607
San 19940 ZZODD 013132 OMM 14 06 # 106.736
D—d seal -us, 25,00 DOUSE: Dam ELEZIAi 4 4515
O.drgil- i Use 159no arms I DMIG 63441, # 7--GG
B—1". Mi 11,410 7200 1113363 00025 � 225% f 15X7
".p le Valley Sm 24,7913 91 DD ot1Qi7 4TI fd'dc'
ION 0 nt?U—P, Al I 245920 l 1;m7nc 00091 []an I 031M I I
TOM 1 107-7--1-7 .1 (136M 100K# 79J007
System per Cap 44 A—a$m
Au-0, J1nLat—JPapu1aLi-J Cmd1L to ll—ppkd: 75QOCKJ
Mijr,htrs are oAirnak:s onIy 10 Int puroom afmoolalon dl—l".Ire numb—art al—il—Mdology=wblecl VC—Qe whde
-xid emery. eyslcrn werage L,cAaAnlod by dlukJkV re sm ofmodi kjriSdl-IlWsarroA aurrage h kw"wer.rdfing I--you pericil iflUded by re k W
pop-&I.,
urd—p""l3rc G—ly 11 Ink-lrdd err xr PAS hm",
Roiil—i A.1-1 Bent.s of King Q.nt-
172E9017
During Reconciliation, if a City receiving Shelter Funding Credit is due a refund as a result of more
revenue being collected than was anticipated in the Final Estimated Payment Calculation for the
Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit and
Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's net
final cost until the Net Final Cost is zero.
Document Dated 2-1-17 42
142
Exhibit C-5:
[Intentionally Omitted]
DOCLUnent Dated 2-1-17 43
143
Exhibit C-6:
Summary of Calculation Periods for Use and Population Components
This Exhibit restates in summary table form the Calculation Periods used for calculating
the usage and population components in the formulas to derive Estimated Payments. See
Exhibit C for complete formulas and definitions of the formula components.
ELR is Estimated Licensing Revenue attributable to the City
ACFS (Average Calls for Service) is the rolling three (3) year average number of Calls for
Service originating in the City
AA (Average Animals) is the rolling three (3) year average number of animals in the
shelter attributable to the City
ALI (Average Licenses Issued) is the Rolling three (3) year average number of active paid
regular pet licenses issued to City residents
Pop is Population of the City expressed as a percentage of all Contracting Parties;
Calculation Periods Service Year 2018
Component Estimated 2018 Reconciliation Payment
Payment(final) Amount
(published December 15 (determined by June 2019)
2017)
ELR >of December 2016— Actual Licensing
(Estimated November 2017 just Revenue 2018
Revenue) prior to Service Year or
2016 Actual
ACFS Three (3)year rolling N/A
(Avg.Calls for average (2014,2015,
Service) 2016)
AA Three (3)year rolling N/A
(Avg.Animal average (2014, 2015,
intakes) 2016)
ALI (Avg. Three (3) year rolling N/A
Licenses average (2014,2015,
Issued) 2016)
DOCLU-nent Dated 2-1-17 44
144
Pop, OFM April 2017, Same,adjusted for all
(Population) adjusted for all annexations>2,500
annexations�:2,500 occurring(and Latecomer
occurring(and Cities joining) after April
Latecomer Cities joining) 2017 and before the end of
after April 2017 and 2018
before the end of 2018
Calculation Periods: Service Year 2019 and subsequent Service Years
Component Estimated(Service Reconciliation
Year) Payment Amount
Payment(published (determined by June 30
December 15 prior to following each Service
Service Year) Year)
ELR > of December- Actual Licensing
November just prior to Revenue (Service Year)
Service Year or
previous complete
calendar year
ACFS Three (3) year rolling N/A
average (2014, 2015,
2016)
AA Three (3) year rolling N/A
average (2014, 2015,
2016)
ALI Three (3) year rolling N/A
average (2014, 2015,
2016)
Pop, OFM April prior to prior Same,adjusted for all
to Service Year, adjusted annexations>2,500
for all annexations> and/or Latecomer Cities
2,500 and/or Latecomer joining, occurring prior
Cities joining that are to or during the Service
known to take effect Year.
prior to or during the
Service Year.
If the Agreement is extended for a second term, calculated cost and reconciliation shall be
developed in a manner comparable to Service Year 2019 as shown above.
Document Dated 2-1-17 45
145
Exhibit C-7
Payment and Calculation Schedule
Service Year 2018
Item Date
Final Estimated 2018 Payment calculation December 15, 2017
provided to City by County
2018 Estimated Payment due Au ust 15, 2018
2018 Reconciliation Adjustment Amount On or before June 30, 2019
calculated
2018 Reconciliation Adjustment Amount On or before August 15, 2019
payable
Service Year 2019 and subsequent years
Item Date
Final Estimated 2019 Payment calculation December 15, 2018 (December 15 prior to
provided to City by County start of Service Year)
2019 Estimated Payment due August 15, 2019 (August 15 of Service Year
2019 Reconciliation Adjustment Amount On or before June 30, 2020 (by June 30
calculated immediately following the Service Year)
2019 Reconciliation Adjustment Amount August 15, 2020 (by August 15 immediately
Payable following the Service Year)
The schedule is developed in the same manner as described above for all Service Years
unless otherwise noted in the Agreement.
Additional timelines are in place to commence and complete negotiations for an extension
of the Agreement:
Notice of Intent by one or more of the June 30, 2021
Parties to opt out of the automatic extension
for an additional five (5) year term.
Deadline for written agreement to March 22, 2022
Contingent Extension (per section 4(b)
See Section 4 of Agreement for additional details on Extension of the Agreement Term for
an additional five (5) year term.
Document Dated 2-1-17 46
146
Dates for remittal to County of pet license Not less than monthly, 15 days following
sales revenues processed by Contracting the end of the calendar month.
Cities (per section 3.0
Requests for Enhanced Licensing Revenue Support Services in a Service Year may be
made at any time on or before December 1, prior to the Service Year, unless mutually
agreed to by the County and City.
Document Dated 2-1-17 47
147
Exhibit D
Reconciliation
The purpose of the reconciliation calculation is to adjust payments made each Service Year
by Contracting Parties to reflect actual licensing and non-licensing revenue, and various
credits, as compared to the estimates of such revenues and credits incorporated in the
Estimated Payment calculations, and to adjust for population changes resulting from
annexations of areas with a population of over 2,500 (if any) and the addition of Latecomer
Cities. To accomplish this, an "Adjusted Net Final Cost" ("ANFC") calculation is made
each June for each Contracting Party as described below, and then adjusted for various
factors as described in this Exhibit D.
As noted in Section 7 of the Agreement, the Parties intend that receipt of Animal Services
should not be a profit-making enterprise. When a City receives revenues in excess of its
costs under this Agreement (including costs of PAWS or other animal service providers, if
applicable), such excess will be reinvested to reduce costs incurred by the County. The
cost allocation formulas of this Agreement are intended to achieve this outcome.
Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of
the Agreement.
Calculation of ANFC and Reconciliation Adjustment Amount
The following formula will be used to calculate the Reconciliation Adjustment Amount,
which shall be payable by August 15. The factors in the formula are defined below. As
described in paragraphs A and B, the subscript "0" denotes the initial calculation;
subscript "1" denotes the final calculation.
Actual Transition Shelter Cost Other
ANFCo= Revenue + Credit + Credit Allocation - Services
Charge
AR TC SC CA 0SC
ANFCo =AR+TC+ SC —CA— OSC
A. If ANFCo> 0, i.e., revenues and credits are greater than costs (adding the cost
factor "OSC" in the formula for Contracting Cities purchasing shelter services from
PAWS (or other animal service providers) and/or purchasing Enhanced Control
Services and/or Enhanced Licensing Support Services), then:
Document Dated 2-1-17 48
148
ANFC1 =0, i.e., it is reset to zero and the difference between ANFCo and ANFC, is
set aside by the County (or, if the revenues are not in the possession of the County,
then the gap amount is payable by the City to the County by August 15) and all
such excess amounts from all Contracting Parties where ANFCo�! 0 are allocated
to the County to offset costs incurred by the County that are not included in the
cost allocation model (excluding unincorporated area only costs). Contracting
Parties for which ANFCo> 0 do not receive a reconciliation payment.
B. If ANFCo<0, i.e., costs are greater than revenues (without considering "W" for those
Contracting Cities purchasing shelter services from PAWSjor other animal service
providers) Enhanced Control Services, and/or Enhanced Licensing Support
Services), then the negative dollar amount is not "reset" and ANFCi is the same as
ANFCo.
C. If, ANFC1 <Total Estimated Payments made in the Service Year, then the
difference shall be paid by the County to the City no later than August 15, except
that if a City is receiving a Transition Credit and/or a Shelter Credit, the difference
shall be used to offset the Credit (s) until the Credit (s) are reduced to zero, at which
point the remaining difference shall be paid by the County to the City; if ANFC1>
Total Estimated Payments made in the Service Year, then the difference shall be
paid by the City to the County no later than August 15.
Where:
"AR" is Actual Licensing Revenue, less refunds and rebates, attributable to the City,
based on actual Licensing Revenues received from residents of the City in the Service Year.
(License Revenue that can-not be attributed to a specific Party (e.g., License Revenue
associated with incomplete address information), will be allocated amongst the Parties
based on their respective percentages of total AR).
"TU is the Transition Funding Credit, if any, for the Service Year.
"SC" is the Shelter Credit, if any, for the Service Year.
"OSU Other Services Charge is the actual amount paid by a City receiving shelter
services to PAWS (or other animal service providers) for such services during the Service
Year, if any, plus the actual amount paid or owed by a City to the County for the purchase
of Enhanced Control Services and/or Enhanced Licensing Support Services, during the
Service Year, if any.
Document Dated 2-1-17 49
149
"CA" is the "Cost Allocation" as estimated for the Service Year for the provision of Animal
Services allocated between all the Contracting Parties for the purposes of determining the
Estimated Payment. The Cost Allocation is the sum of Estimated Control (EC) costs,
Estimated Shelter (ES) costs, and Estimated Licensing (EL) costs calculated as described in
Exhibit C.
Document Dated 2-1-17 50
150
Exhibit E
Enhanced Control Services Contract (Optional)
Between City of ("City") and King County ("County")
The County will offer Enhanced Control Services to the City during the term of the Animal
Services Interlocal Agreement, subject to the terms and conditions as described herein.
The provisions of this Contract are optional to both Parties and shall not be effective
unless executed by both Parties.
A. The City may request services under two different options, summarized here and
described in further detail below:
Option 1: for a period of not less than one year, the City may request service from
an Animal Control Officer dedicated to the City ("Dedicated Officer"). Such service
must be confirmed in writing through both Parties entering into this Enhanced
Control Services Contract no later than August 15, unless waived by the County, of
the year prior to the Service Year in which the service is requested.
Option 2: for a period of less than one year, the City may request a specified
number of over-time service hours on specified days and time. Unlike Option 1, the
individual officers providing the service will be determined by the County and may
vary from time to time; the term "Dedicated Officer" used in the context of Option 2
is thus different than its meaning with respect to Option 1. Option 2 service must
be requested no later than 60 days prior to the commencement of the period in
which the service is requested, unless waived by the County.
The City shall initiate a request for enhanced service by completing and submitting
Attachment A to the County. If the County determines it is able to provide the
requested service, it will so confirm by completing and countersigning Attachment A
and signing this Contract and returning both to the City for final execution.
B. The County will provide enhanced Control Services to the City in the form of an
Animal Control Officer dedicated to the City ("Dedicated Officer") as described in
Attachment A and this Contract.
1. Costs identified in Attachment A for Option 1 are for one (1) year of service
beginning in 2018. Costs will be based on the budgeted annual cost for the
service year for which the service is provided, and shall include the cost of the
employee (salary,benefits), equipment (which shall not exceed 3,000 annually)
Document Dated 2-1-17 51
151
and animal control vehicle for the employee's use). (_OStG are subject to
mG h nsbocot�oo
_-/ year.
2. Costs for Option 2 will be determined by the County each year based on its
actual hourly overtime pay for the individual Animal Control Officers providing
the service, plus mileage at the federal reimbursement rate. The number nf
miles for which mileage is charged shall be miles which would not have been
traveled but for the provision of the enhanced service.
3. Costs paid for enhance d sery i ceowill h included in th Reconciliation
calculation for each Service Year, as described in Exhibit of the Agreement
(see "Other Service (_horgeS").
C. Services of the Dedicated Officer shall bein addition tothe Animal Services otherwise
provided to the City by the County through the Agreement. Accordingly, the calls
responded t0by the Dedicated Officer shall not be incorporated bm the calculation ot
the City's Calls for Service (as further described in Exhibit C and D to the Agreement).
D. The scheduling ofwork by the Dedicated Officer will be determined bymutual
agreement ofthe contract administrators identified bnthe Agreement, and (in the case
of purchase of service under Option 1) the mutual agreement o{officials of other
Contracting Cities named ms contract administrators that have committed to sharing bz
the expense of the Dedicated Officer. Iu the event the parties are unable to agree on
scheduling, the County shall have the right tofinally determine the schedule ofthe
Dedicated (]fficer(s).
E. Control Services to be provided to the City pursuant to this Enhanced Services
Contract include Control Services of the type and nature ae described under the
Agreement with respect to Animal Control Officers serving in Control Districts, and
include but are not limited to, issuing written warnings, citations and other
enforcement notices and orders on behalf of the City, or such other services as the
Parties may reasonably agree.
F. The County will provide the City with a general periodic calendar of scheduled service
in the City, and a rnouth}« report ofthe types ofservices offered and performed.
G. For Services purchased under Option 1: AoFTE will be scheduled tn serve 4Ohour
weeks, however, with loss of service hours potentially attributable to vacation, sick
leave, training and furlough days,not less than 1hOU hours per year will beprovided.
Similarly, a}\a{f-tioue FTE will provide not less than 80Uhours per year. The (_omnh/
shall submit to the City an invoice and billing voucher atthe end of each calendar
quarter, excepting that during the 411, quarter 0feach year during the term ofthis
Document Dated z-/ /r 52
Contract, an invoice shall be submitted to the City no later than December 151h. All
invoiced amounts shall be payable by the City within 30 days of the invoice date.
Alternatively, the City (s) and the County may agree to include the cost of the
Enhanced Services into the Reconciliation process. Either way, if the costs are paid
during the Service Year, they shall be credited as part of Reconciliation.
H. For Services purchased under Option 2: The County shall submit to the City an
invoice and billing voucher at the end of each calendar quarter. All invoiced amounts
shall be payable by the City within 30 days of the invoice date. Alternatively, the City
(s) and the County may agree to include the cost of the Enhanced Services into the
Reconciliation process. Either way, if the cost are paid during the Service Year, they
shall be credited as part of Reconciliation.
I. The City or County may terminate this Enhanced Services Contract with or without
cause upon providing not less than 3 months written notice to the other Party;
provided that, if the City has purchased services under Option 1 and is sharing the
Enhanced Control Services with other Contracting Cities, this Contract may only be
terminated by the City if: (1) all such other Contracting Cities similarly agree to
terminate service on such date, or (2) if prior to such termination date another
Contracting City or Cities enters into a contract with the County to purchase the
Enhanced Control Service that the City wishes to terminate;provided further: except as
provided in Paragraph A. Option 1, a Contract may not be terminated if the term of
service resulting is less than one year.
J. All terms of the Agreement, except as expressly stated otherwise in this Exhibit, shall
apply to this Enhanced Control Services Contract. Capitalized Terms not defined
herein have those meanings as set forth in the Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract
to be executed effective as of this—day of 201 .
King County City of
By: By:
Date Date
Document Dated 2-1-17 53
153
Exhibit E: Attachment A
ENHANCED CONTROL SERVICES OPTION REQUEST
(to be completed by City requesting Enhanced Control Services; final service terms subject
to adjustment by County and agreement by City and will be confirmed in writing
executed and appended to Enhanced Control Service Contract/Exhibit E)
City
Requested Enhanced Control Services Start Date:
Requested Enhanced Control Services End Date:
*term of service must be at least one year, except if purchasing services under Option 2.
Please indicate whether City is requesting services under Option 1 or Option 2:
-Option 1:
% of Full Time Equivalent Officer (FTE) requested:- (minimum request: 20%;
requests must be in multiples of either 20% or 25%)
Option 2:
Overtime Hours purchase from existing ACO staff: hours per (week/month)
General Description of desired services (days, hours, nature of service):
For Option 1:
Contracting Cities with whom the City proposes to share the Enhanced Control
Services, and proposed percentages of an FTE those Cities are expected to request:
On behalf of the City, the undersigned understands and agrees that the County will
attempt to honor requests but reserves the right to propose aggregated, adjusted and
Document Dated 2-1-17 54
154
variously scheduled service, including but not limited to adjusting allocations of service from
increments of 20% to 25%, in order to develop workable employment and scheduling for
the officers within then-existing work rules, and that the City will be allowed to rescind or
amend its request for Enhanced Control Services as a result of such proposed changes.
Requests that cannot be combined to equal 50% of an FTE, 100% of an FTE, or some
multiple thereof may not be honored. Service must be requested for a minimum term
of one-year, except as permitted by Paragraph A. Option 1. Service may not extend
beyond the term of the Agreement.
City requests that alone or in combination with requests of other Contracting Cities
equal at least 50% of an FTE will be charged at the rate in Column 1 below.
City requests that alone or in combination with other requests for Enhanced Control
Services equal 100% of an FTE will be charged at the rate in Column 2 below.
Cities may propose a different allocation approach for County consideration.
An FTE will be scheduled to serve 40 hour weeks, however, with loss of hours potentially
attributable to vacation, sick leave, training and furlough days, a minimum of 1600 hours
per year will be provided. A half-time FTE will provide a minimum of 800 hours per year.
For example, a commitment to purchase 20% of an FTE for enhanced service will result in
provision of not less than 320 hours per year.
Hours of service lost for vacation, sick leave, training and furlough days will be allocated
on pro rata basis between all Contracting Cities sharing the services of that FTE.
Option 1 -Example 1: Optionl-Example 2:
Aggregate of 50%of an FTE Requested by Aggregate of I FTE Requested by all
all Participating Cities Participating Cities
Cost to City: (%of Half-Time FTE Cost to City: ( % of FTE requested) x
requested) x $69,182/year in 2018 118,152/year in 2018*
Example: if City A requests 25% of an Example: If City A requests 25% of an FTE
FTE** and City B requests 25% of an and City B requests 25% of an FTE and
FTE**, then each city would pay$17,295for City C requests 50%of an FTE, Cities A
Enhanced Control Services from July 1, and B would pay$14,769and City C would
2018 through December 31,2018 (6 pay$29,538 for Enhanced Control Services
months). from July 1, 2018 through December 31,
2018 (6 months)
**(50%of a Half-Time FTE)
* This example is based on 2018 budgeted costs. Costs will be based on actual Service Year
budgeted costs.
Document Dated 2-1-17 55
155
For Option 2:
On behalf of the City, the undersigned understands and agrees that the County will
confirm what services, if any, itcan provide, and at what costs, b» completing this
Attachment A, and the City must signify whether it accepts the County's offer by signing
the Enhanced Services Contract.
Request Signed oaofthis_ da y o f 201
_ .
City of
By:
Its
To be completed by King CounW.
___ Option 1: The County hereby confirms its ability and willingness toprordc
Enhanced Control services omrequested by the City bl this Attachment A� with
adjustments oonoted below (ifooy):
The FTE Cost for the Service Year in which the City has requested service is:
___Option 2: the County confirms its ability to provide control service overtime hours
os follows (insert description--doVs/hooro):
Such overtime hours shall be provided ata cost of$ (may bca
range) per service hour, with the actual cost depending on the bmclividnul/y\
assigned towork the hours, plus mileage at the federal reimbursement rate.
King County
By:
Its
[)ate:
Document Dated 2-u7 56
Exhibit F
Enhanced Licensing Support Services—Terms of Service (Optional)
The County is prepared to offer enhanced licensing support to the City subject to the terms
and conditions described herein, between a City and the County having executed the
Enhanced Licensing Support Services Acknowledgement ("Acknowledgement"). The
provisions of this Exhibit are optional and shall not be effective unless this Exhibit is
executed by both the City and the County and both parties have entered into the
underlying Animal Services Interlocal Agreement (the "Agreement").
A. Service Requests, Submittal: Requests for the County to provide Enhanced Licensing
Support Services should be made by submitting the Enhanced Licensing Support
Services Acknowledgment form (Attachment A to this Exhibit F) to the County
between June 30 and December I of the calendar year prior to year in which such
services are requested ("Service Year"). A separate Acknowledgment shall be
submitted for each Service Year, unless specified otherwise in the Acknowledgement
between the City and the County. The Acknowledgement form shall identify the
Revenue Target (the amount of licensing revenue estimated to be gained through
Enhanced Licensing Support Services) requested by the City.
B. County to Determine Service Availability: The County will determine whether it has
capacity to provide the requested service based on whether it has staff and other
resources available, and consistent with the priorities stated in Section 7.c of the
Agreement. The County may adjust the Licensing Revenue Target based on the
capacity of the County to fulfill the requested service.
C. Services Provided by County, Cost: The County will determine the licensing revenue
support activities it will undertake to achieve the Licensing Revenue Target. Activities
may include,but are not limited to canvassing, mailings, calls to non-renewals. In
completing Attachment A to confirm its ability to provide enhanced licensing support
services to the City, the County shall identify the cost for such service for the applicable
Service Year or years if more than one year is requested. If the City accepts the
County's proposed costs, it shall so signify by countersigning Attachment A.
D. Services Provided by City: Active participation by the City is an important success
factor in the overall pet licensing process. The City may, at the City's additional cost,
engage in the following activities to help enhance the overall effectiveness of the
marketing effort:
Document Dated 2-1-17 57
157
1. Include inserts regarding animal licensing in bills or other mailings as may be
allowed by law, at the City's cost. The County may provide the design for the
insert and coordinate with the City to deliver the design on an agreed upon
schedule.
2. Dedicate volunteer/staff hours to help follow up on pet licenses that are not
renewed.
3. Provide representation at local public events to inform City residents about the
Animal Services Program and promote pet licensing.
4. Inform City residents about the Animal Services Program and promote pet
licensing utilizing print and electronic media including the city's website, social
media, community brochures and newsletter ads/articles, signage/posters and pet
licensing applications in public areas of city buildings and parks.
5. Appoint a representative to serve on the Joint City-County Collaboration
Committee marketing subcommittee; this representative shall attend the quarterly
meetings of the subcommittee and help shape and apply within the City the joint
advertising strategies developed by consensus of the subcommittee.
E. Selection of Licensing Revenue Target (RT) and Payment for Enhanced Licensing
Revenue Support:
1. For all Contacting Cities: The City will identify a proposed Licensing Revenue
Target (RT) in Attachment A. The County may propose an alternate Revenue
Target. If the Parties agree upon a Licensing Revenue Target, the County shall
identify its annual cost to provide service designed to achieve the target. County
cannot verify and does not guarantee a precise level of Licensing Revenues to be
received by the City as a result of these services. At Reconciliation, the City shall be
charged for licensing support service an amount not to exceed the cost specified
and agreed to in Attachment A (the "Licensing Revenue Charge"), regardless of the
amount of Licensing Revenue received by the City during the Service Year (see Exhibit D
of the Agreement for additional detail).
F. Other Terms and Conditions:
1. Before January 31 of the Service Year, for each City contracting for Enhanced
Licensing Support Services, the County shall submit an Enhanced Licensing
Support Services Marketing Plan for the upcoming season. The Marketing Plan
shall generally identify the various activities, scope, and scheduling to be
performed. The City and County shall mutually agree on the Marketing Plan.
Document Dated 2-1-17 58
158
2. Each Party will provide the other with a periodic report nf the services performed
during the Service Year.
3. Either Party may terminate this Contract with or without cause by providing not
less than a two (2) week advance written notice to the other Party; provided that all
County costs incurred to the point of termination remain chargeable to the City as
othmrwise i� �
prov � .
4. All terms of the Agreement, except ue expressly stated otherwise herein, shall apply
to this Contract, and Capitalized Terms not defined herein have the meanings aaset
forth bo the Agreement.
G. Execution of Licensing Revenue Support Services Agreement and Acknowledgmen
Form
Unless otherwise amended bnwriting, the Terms of Service noted above, if agreed,
i
shall be documented and acknowledged by the City and County by mutually
executing the Enhanced Licensing Support Services Acknowledgment form (Exhibit
F, Attachment A)
Exhibit F: Attachment
ENHANCED LICENSING SUPPORT SERVICES ACKNOWLEDGEMENT FORM
Final terms subject to adjustment by County and agreement by City confirmed in writing,executed and
appended tothe for Enhanced Licensing Support Services Terms ufService —Exhibit Fof the Animal
Services Jntc,uca/8grcemmztfhr2028 Through 2022 (^the/\greczncnt'')dated effective nao(July l,2O17.>
I. city Date ofRequest:
2. Enhanced Licensing Support Services for Service Year:
____
3. Licensing Revenue Target (the amount by which the City seeks to increase its
revenues bn the Service`ycoz):
4. Contact person who will coordinate City responsibilities associated with delivery of
licensing t services:
cmzs �anppor sery :
Name:
Title:
Phone:
EznoD:
To be completed by King
Document Dated 2-1-17 59
The County agrees to provide the City enhanced licensing support services in Service Year
intended to generate$— (the "Licensing Revenue Target") in additional
Licensing Revenue for a total Service Year cost of some or all of which cost
may be charged to the City in calculating the Enhanced Licensing Support Services
Charge, as further described in the Enhanced Licensing Support Services—Terms of
Service and Exhibit D of the Agreement.
IN WITNESS WHEREOF, the Pa'rties hereto have caused this Contract for Licensing
Support Services to be executed, per the terms as specified in the Licensing Revenue
Support Agreement—Terms of Service, effective as of this_day of 20_.
King County City of
By: By:
Date: Date:
Document Dated 2-1-17 60
160
Regional Animal Services ofKing County—2O18-2082ILA
Attachment 0-Benefits ofa Regional Animal Services System
Effective and Efficient Service
• Provide equity of service, consistent level of service, common regulatory approach, and support humane animal
care across the region.
• Centralization efficiency and effectiveness in:
• Serving esa single access po/ntfor residents for animal related issues
• Providing acentrx8oed database of historical and current information, regarding residents, location and
animal data related to pet licensing and animal control activities
• An economy of scale to provide a full range of services and the ability to respond to large scale issues,
efficiency in operations, database administration, staff training, etc.
• Reducing demands on individual jurisdictions:
• Communications from the media, advocacy groups and other interested parties on animal issues (e.g.
public disclosure requests)
• Local police agencies tofocus on traditional law enforcement instead of civil animal nuisances and
offenses
• Local court systems donot deal with animal related civil appeal processes
• Local jurisdictions are not involved in court proceedings for Superior Court a ppeals of actions or lawsuit
response
• Builds economies of scale to provide a full range of services, making it less expensive to develop operations,
training, licensing and care programs than it would be for cities to duplicate similar levels ufservices at the local
level.
• Supports low-cost spay and neuterprograms which are key to reducing the population of homeless animals and
thus reducing the costs of the system over time.
• Use of volunteers ondpmrtnershipswith private animal welfare groups increases humane animal treatment with
minimal public cost. in 2015,volunteers contributed over 90,000 hours of support to the County animal services
system as foster parents or providing direct adoptable animal care, equivalent to4S FTEs.
Customer Service
m
Provides a single access po/ntƒor residents seeking animal control help.
~
A regional, uniform pet licensing program that is easier for the public to access and understand, with a broad
range of accompanying services to encourage licensing; marketing, partnering with third parties to encourage
license sales, and database management.
*
Online licensing sales increase the ease mf compliance for pet owners.
*
Pet Adoption Center/sopen and provides lost pet and adoption services 7 days week.
1
January 3U, ZO17
Regional Animal Services mfKing County—201Q-28O2ILA
Attachment 0-Benefits mfa Regional Animal Services System
Public Health and Safety
• Provides the ability to identify and respond to public health issues related to animals, such as rabies, on a
regional basis and coordinate activities with Seattle King County Public Health
• Reduces animal health and public health threats through routine vaccination of animals before release (e.g.
Rabies).
• Scale provides capacity to handle unusual and multi-jurisdictional eventsinvn|vinganinna|sthatoftenrequi/e
specialized staff, such as:cruelty investigations, animal hoarding, loose livestock, dog-fighting,animal necropsies
and quarantine, holding of animals seized in criminal cases and retrieval of deceased animals from the
communities.
• Provides consistent and knowledgeable field services tm over 5,300 callers per year. Calls are dispatched ona
prioritized basis. Emergency response field services are available 24 hours per day.
Animal Welfare
• Animals find new homes and are not euthanized for capacity. Euthanasia rates have been reduced down to
1296/n2O15, an amazing accomplishment for a public shelter.
• Engages hundreds of animal loving residents through thefosterhome program and other volunteer programs
(on'site and adoption exents).
• Provides regional response to animal cruelty cases working closely with jurisdictional law enforcement.
• Provides regional preparedness planning and coordination with the King County Office of Emergency
Management for emergency and disaster response.
• Provides regional capacityfor seasonal events(annual new born kitten season).
• The RASKC Benefit donation fund allows county employees and private donors to contribute to the
extraordinary care of animals—these services, such as veterinary specialists or orthopedic surgery, are typically
not publicly funded and are not usually available in publicly funded animal service programs.
2 January 30, 2O17
Regional Animal Services of King County -DRAFT C -1
2018 Estimated Payment Calculation (Draft)
Jurisdiction
Field Cost
Cost Allocation
Shelter Cost Licensing Cost
Total Cost
Total Cost
(a)
(b) (c)
a +b +c = (d)
Beaux Arts
$ 447
$ 188 $ 281
$ 917
Bellevue
$ 165,398
$ 186,770 $ 95,183
$ 447,350
Black Diamond
$ 9,188
$ 18,017 $ 4,031
$ 31,236
Carnation
$ 4,628
$ 4,837 $ 1,743
$ 11,207
Clyde Hill
$ 3,210
$ 2,534 $ 1,996
$ 7,741
Covington
$ 61,463
$ 109,168 $ 17,754
$ 188,385
Duvall
$ 13,708
$ 11,401 $ 6,125
$ 31,233
Enumclaw
$ 41,052
$ 51,268 $ 10,293
$ 102,614
Issaquah
$ 63,302
$ 40,710 $ 19,444
$ 123,455
Kenmore
$ 47,880
$ 14,016 $ 19,017
$ 80,913
Kent
$ 328,893
$ 860,393 $ 77,478
$ 1,266,764
Lake Forest Park
$ 24,688
$ 8,126 $ 11,372
$ 44,185
Maple Valley
$ 61,112
$ 71,308 $ 21,307
$ 153,727
Mercer Island
$ 21,488
$ 22,208 $ 14,911
$ 58,607
Newcastle
$ 20,060
$ 14,315 $ 7,770
$ 42,144
North Bend
$ 13,348
$ 15,151 $ 6,363
$ 34,863
Redmond
$ 67,148
$ 70,494 $ 34,638
$ 172,280
Sammamish
$ 64,870
$ 59,289 $ 40,364
$ 164,524
SeaTac
$ 91,581
$ 237,977 $ 13,430
$ 342,989
Shoreline
$ 111,659
$ 34,532 $ 38,389
$ 184,580
Snoqualmie
$ 18,983
$ 20,483 $ 8,319
$ 47,786
Tukwila
$ 68,213
$ 177,656 $ 9,487
$ 255,356
Woodinville
$ 18,015
$ 7,266 $ 8,119
$ 33,400
Yarrow Pt
$ 1,079
$ 653 $ 734
$ 2,465
Unincorp. King County
$ 658,097
$ 921,327 $ 217,965
$ 1,797,389
Total
$ 1,979,509 I
$ 2,960,088 I $ 686,512 1
$ 5,626,109
Pet Licensing Estimated Net
Revenue* Cost
(e)
$1,271 $ 354
Credits
(g)
Enhanced
Licensing Net
Revenue (est'd)
(h)
Net Final Cost
f +g +h= (1)
$ 354
$373,682
$ (73,668)
$ (73,668)
$15,765
$ (15,471)
$ 5,816
$ (9,655)
$7,999
$7,448
$ (3,208)
$ (293)
$ 552
$ (2,656)
$ (293)
$88,655
$ (99,730)
$ 52,621
$ (47,109)
$25,031
$ (6,202)
$ (6,202)
$45,077
$ (57,537)
$ 26,546
$ (30,991)
$72,357
$ (51,098)
$ (51,098)
$90,879
9,966
$ 9,966
$356,270
$ (910,494)
$ 547,583
$ (362,911)
$44,144
(41)
$ (41)
$94,772
$ (58,955)
$ 6,027
$ (52,928)
$56,155
$ (2,452)
$ (2,452)
$34,419
$ (7,725)
$ (7,725)
$24,262
$ (10,601)
$ 1,376
$ (9,225)
$128,550
$ (43,730)
$ (43,730)
$156,757
$ (7,767)
$ (7,767)
$43,288
$ (299,701)
$ 146,076
$ (153,625)
$143,418
$ (41,162)
$ (41,162)
$32,462
$ (15,324)
$ (15,324)
$32,550
(222,806)
$ 112,017
$ (110,789)
$32,487
(913)
$ (913)
$2,719
254
$ 254
Summary
Field Cost
Shelter Cost
Licensing Cost
Total Cost
Budgeted Total Allocable Cos
$ 2,121,959
$ 3,088,288
$ 763,512
$ 5,973,759
Budgeted Non - Licensing Reve
$ 142,450
$ 128,200
$ 77,000
$ 347,650
Budgeted New Regional Reve
$ -
$ -
$ -
$ -
Budgeted Net Allocable Cost
$ 1,979,509
$ 2,960,088
$ 686,512
$ 5,626,109
*Pet License assumption based on 2016 Actual (Preliminary)
$ 860,267
$ 2,770,684
$ (937,122) $ -
$ (2,855,425) $ 898,614 $
Note: Estimated for Precommittment period based on most current data. 2018 Final Estimated Payment Calculation will be issued per the terms of the 2018 ILA
$ (937,122)
$ (1,956,811)
Regional Animal Services of King County
Draft 1 -20-17
164
• City Of TU kW i [a
' City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
February 7,2017-6:15 p.m. -Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal,Chair; Kathy Hougardy,Thomas McLeod
Staff: David Cline, Peggy McCarthy,Vicky Carlsen,Stephanie Brown, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 6:23 p.m.
1. PRESENTATIONS
11. BUSINESS AGENDA
A. Contract: Health Care Broker Services
Staff is seeking Council approval of a contract with R.L. Evans in the amount of $50,000 for
healthcare brokerage services for active employee and LEOFF 1 retiree plans in 2017. R.L.Evans
has been the City's broker since the inception of the self-funded health insurance program in
1990, and helps the City to manage costs and negotiate prices. Staff continues to be satisfied
with the value and the quality of service provided by R.L. Evans and would like to renew the
service through 2017 for $50,000, representing a 2.6% increase. Councilmember McLeod
suggested changing the language in the second recital to say"employees"instead of"citizens."
He also requested that in the future staff conduct additional research to determine that the City
is still getting the best quality service for the best value.The other Committee members agreed
with these proposals. Staff agreed to return to Committee in the 4th quarter of 2017 with the
additional research requested. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 21,2017
REGULAR CONSENT AGENDA.
B. Interlocal Agreement: Regional Animal Services of King County
Staff is seeking Council approval of an interlocal agreement with King County Regional Animal
Services(RASKC)for continued animal services for unincorporated King County and 24 contract
cities. The City's 2012 contract with RASKC included a two-year extension which was approved
by the Council last year and expires on December 31, 2017. The existing contract is currently
under review by representatives of each of the member cities and by KingCounty,and proposed
changes are summarized in the memo. The Cost allocation method of 80%service usage and
20% population will remain the same. Since the Council was last briefed in 2016, the City of
Kirkland has decided to withdraw and King County will be making program cost reductions to
mitigate 50% of this impact. Tukwila's costs are estimated at $111k, about $6k lower than
current budget. The final deadline for municipal approval of the interlocal agreement is June
1, 2017. A representative from RASKC will attend the Committee of the Whole to provide
additional information. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 13, 2017
COMMITTEE OF THE WHOLE.
165
166