Loading...
HomeMy WebLinkAbout17-133 - Richard VanDeMark Landscape Architect - Park and Playground RenovationCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-133(a) Council Approval N/A CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and Richard VanDeMark Landscape Architect, Inc PS That portion of Contract No. 17-133 between the City of Tukwila and Richard VanDeMark Landscape Architect, Inc PS is hereby amended as follows: Section 3: Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2020 unless an extension of such time is granted in writing by the City. All other provisions of the contract shall remain in full force and effect. Dated this (1_, day of CITY OF TUKWILA Allan Ekberg, Mayor ATTEST/AUTHENTICATED Chesty O'haherty, MMC, City- lerk , 20 / CONTRACTOR Printed Name: Richard B. VanDeMark, Pres. APPROVED AS TO FORM „„- ce of the'City Attorney 0 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: 17-133 Council Approval N/A CONSULTANT AGREEMENT FOR LANDSCAPE ARCHITECTURE AND PROJECT MANAGEMENT SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Richard VanDeMark Landscape Architect, Inc PS, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform landscape architecture and project management services in connection with the project titled Parks & Recreation Capital Improvement Program 2017 - 2022. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. The Consultant shall perform its services consistent with the professional skill and care ordinarily provided by similarly situated professionals practicing in the vicinity of the project and performing the same or similar services. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2018 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $40,000.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. is 4 o a-L 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no Tess than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised : 1-2013 Page 2 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA revised : 1-2013 Page 3 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attornev's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: RVLA Inc., p.s. 33109 SE 110th Street Issaquah, WA 98027-8712 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised : 1-2013 Page 4 DATED this 5 day of Ut CITY OF TUKWILA flA Allan Ekbt'Nlayor CA revised : 1-2013 CONSULTANT By: ,20 /7 . 1244Le4 1,___-2vt.v.e.i___ Printed Name: Richard VanDeMark Title: President Page 5 EXHIBIT A LANDSCAPE ARCHITECTURE AND PROJECT MANAGEMENT SERVICES SCOPE OF SERVICES Service Performed by Consultant Landscape Architecture and Project Management consultants may provide services related to the planning, design, permitting, construction renovation, or repair of capital improvements and other infrastructure necessary to support City facilities including but not limited to Utilities (Storm, Sewer, Water), Fire, Police, Transportation, Parks, Planning, and other general municipal government programs and infrastructure. Examples of Landscape Architecture and Project Management services may include by are not limited to: • Design, planning, and project management/administration; • Site analyses/investigations, inspections and field observations; • Ability to respond quickly in an emergency situation; • Collection of samples and/or other performance data; • Research of professional periodicals, laboratory analysis and testing; • Program Development, preparation of technical reports and memorandum; • Recommendations on how to address complex architectural/engineering issues; • Preparation of plans, calculations, details, and exhibits; • Opinions of probable construction cost; • Recommendations on materials and other specifications; • Attendance of public meetings, and project meetings; • Observation of construction activities; • Material/Submittal testing and/or conformance reporting. Consultants may on occasion communicate with others outside the City. It is expected that the Consultants will act in a professional and courteous manner. HourlyRates and Payment This on -call service contract is based on time and material rates. Projects and tasks undertaken will be based on a defined scope and will require individual proposals detailing cost estimates based on the time and material amounts as provided for in the professional services contract. Cost proposals must be accepted by the City in writing prior to the commencement of work by the Consultant. Hourly rates listed in professional services contract shall be a "Not -To -Exceed" hourly rate. At no time shall the hourly rates charged by individual Consultant staff be greater than the rates listed in professional services contract. Hourly rates of individual Consultant staff may be less than the hourly rate listed in professional services contract. Hourly rates may increase annually based on the All Urban Consumer Price Index (CPI-U) for Seattle, Tacoma, and Bremerton area but in no event by more than 3%. Consultant shall give written notice to the City of any proposed CPI-U annual increase not less than thirty (30) days prior to October 18th of each one- year term from the inception of the contract. Invoices for work completed will be submitted to the City when work is performed. The Consultant shall maintain hourly rates and expense records, which must be submitted with the associated invoices. Hourly rates submitted in the invoice shall match those submitted in the proposal/cost estimates. Alternatively professional services fees for projects that are estimated on a fixed fee basis will be billed monthly on a percentage of completion basis. Rate Escalation/De-escalation Clause The City intends to contract for rates as set forth in professional services. In the event market conditions warrant an adjustment in rates the following conditions apply: • Consultant shall give written notice to the City of any proposed changes from contract rates not less than thirty (30) days prior to renewal effective date; • The approved rate change shall be honored for all work requests after the effective date of the rate change; • Approved rate changes are not applicable to requests already approved or in process at the time of the rate change. The City retains the right to determine whether or not the proposed rate changes are in the best interest of the City. If in the opinion of the City any proposed increase is found unacceptable, the City reserves the right to cancel the contract upon thirty (30)-calendar day's written notice. Additional Services - Expansion Clause The list of services may be expanded to include additional items typically offered by the consultant if the following criteria are met: • The additional services are not significant enough to be reasonably regarded as another independent field of work; • The additional services do not adversely affect the primary focus of the contract. EXHIBIT B rvla, inc., p.s. 2017-2018 Professional Services Rates Job Classifications Principal Landscape Architect Senior Landscape Architect Associate Landscape Architect CAD Technician Office Administrator Provisional Hourly Rate $125.00 $110.00 $95.00 $80.00 $65.00 Subconsultant Mark-up 1.10