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FIN 2017-08-08 COMPLETE AGENDA PACKET
City of Tukwila Finance Committee O Verna Seal, Chair O Kathy Hougardy O Thomas McLeod AGENDA TUESDAY, AUGUST 8, 2017 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Distribution: Recommended Action V. Seal Mayor Ekberg K. Hougardy D. Cline T. McLeod C. O'Flaherty D. Robertson L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Grant approval for Transportation Demand Management a. Committee approval. Pg.1 Plan. Valerie Lonneman and Rose Warren, Transportation Outreach Coordinators b. Police Department evidence purchases; b. Committee approval. Pg.3 (1) Drying cabinets (2) Freezer and freezer alarm Leon Richardson, Support Operations Senior Manager c. Fire Department self-contained breathing apparatus and c. Forward to 8/14 C.O.W. Pg.13 supplied air breathing apparatus replacement. and 8/21 Consent Agenda. Chris Flores, Assistant Fire Chief d. Business license fees; d. Forward to 8/14 C.O.W. Pg.23 (1) An ordinance to replace "FTE" with "employee" and 8/21 Consent Agenda. in relation to the business license fee structure. (2) A resolution adopting a revised business license fee schedule. Vicky Car/sen, Deputy Finance Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, August 22, 2017 i& The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800(TukwilaCityClerkCa)TukwilaWA.aov) for assistance. City of Tukwila Allan Ekberg, Mayor A as A Ilk U-411-1 IT, YNHOM I TO: —Finance Committee FROM: Jack Pace, Department of Community Developmen t BY- Rose Warren, Lead Transportation and Outreach Co rdinator IM Rol ilciF��1111 11111� 1!111 1�111pIT11wrlufm ISS1E Shou Id Tukwi Ws TD M Team apply f or W SDOT's N ew Transportation G rant Focused on Trip Reduction to further the implementation of the TDM strategies and achievement of Regional Congestion Mitigation and Air Quality Improvement Program deliverables. BACKGROUND WSDOT is seeking to award up to 250,000 for creative TDM projects throughout the state, There is a preference for projects that expand public-private partnership trip reduction incentives, make measurable reductions in off-peak, weekend and non -work vehicle trips on tha Interstate -90, 1-5, and/or 1-405 corridors, and test potential improvements to the state's Commute Trip Reduction (CTR) program, • Deadline to apply: Tuesday, August 15, 2017 • Applicants notified about grant awards by October 2, 2017 • Grant period October 2, 2017 — October 1, 2018 DISC11ISSIren The current state CTR program focuses on peak commute hours and worksites of employers with 100+ employees. This pilot grant program provides an opportunity to demonstrate the -ftectiveness of techniques that increase the use of transit, walking, biking, vanpool, carpool, telework and more beyond peak commute hours, at worksites with fewer employees and/or -flaces where people are traveling for reasons other than their commute. Grant requires a 10% match which will be provided by King County Metro (5%) and the Port of Seattle FINANCIAL IMPACT No impact to the general fund. RECOMMENDATION Approve staff to apply for the grant and if the City is awarded a grant, staff would bring the grant back to the Committee for approval. ATTACHMENTS: No attachments ci�y of Tukwila Allan Ekberg, Mayor WFOT TO: Finance Committee FROW Mike Villa, Chief of Police BY: Leon Richardson, Senior Manager CC: Mayor Ekberg DATE: 7/13/17 SUBJECT: Evidence Drying Cabinets for PD Evidence ISSUE Purchase of two Dry Safe Evidence Drying Cabinets to replace current drying area. Funding for the expense would come from the Tukwila Motel Forfeiture Seizure Fund. BACKGROUND Drying of biohazardous and/or wet items is currently restricted to the use of the lab. The lab has 4 wooden shelves. Once the lab is In use, this closes the availability of this space for other cases or uses. For a police department of our size and the complexity of -tur crime scenes, this is not adequate space. Due to the lack of space, we have utilized tther secured evidence areas that are not designed to handle the temperature sensitivity or the b1ohazard risks. DISCUSS1011 The two arying cabinets would occupy space in the lab can be used independent of each other and secured individually. The cabinets are designed specifically for this purpose with proper venting to prevent exposure and reduce smell as well as a cleaning protocol which reduces the chance of cross-contami nation between uses. F-1-NANCIAL H-11PACT The purchase of the two cabinets would be $14,829.00. Tukwila Municipal Code 3.32,040 states "Any unbudgeted capital equipment or fixed asset ite including components or services of items, shall be approved by the Mayor and three affirmatt votes of the respective Council committee assigned to the requesting department. 'Fixed Asse items are defined as costing at least $5, 000 and having a useful life of at least two years. " The Police Department recommends the Safety committee authorize the Mayor to approve the purchase of two drying cabinets ($14,829) using existing seizure funds. ATTACHMENTS Sirchie quote ($7,092) This quote does not include sates tax Sirchie quote ($7,737) This quote does not include sales tax El Extended Sales Hours Monday - Friday, 8AM-7PM EST QUOTE CustNo: 0,005166 Bill to Address: Ship to Address: Attention: Susan HoWday !SIRClilC Quote Number. O813493 SW Command Every Scene Quote Date: 111,812016 Page: Phone No..• Prepared by: Philip Kovac 100 Hunter Place Modified by; Philip Kovac Youngsville, NC 27596 RE: RFQ Holartay Phone: (919) 554-2244, (800) 356-7311 Fax: (919) 554-2266, (800) 89"181 FOB www.sirchie.com Extended Sales Hours Monday - Friday, 8AM-7PM EST QUOTE CustNo: 0,005166 Bill to Address: Ship to Address: Attention: Susan HoWday Tukwila Police Dept Tulkwila, Police Dept Fax No.t 6200 Soulficenter Blvd 6200 Swincenter Blvd Phone No..• 206-433-1808 Accounts Payable Susan Holaday Tukwila, WA 98188 Tukwila, WA 98158 E-mail: s,holaday@tukwi[,awa.gov Payment Details Net Ordec 6,267M Terms, NET 30 DAYS Less Discount: om Expected Delivery: 10-14 Days ARO Shipping 8 Handling. 825.00 Expiration: 90 Days Sales Tax: 0.00 Federal ID No.: 26-1186682 Ord or Total: 7,D92,D0 Thank you for your continued interest in SIRCHIE products. When placing your order, please reference your quote nurnber provided above if you have any questions or concerns, please do not hesitate to call - Z= Philip Kovac By placing this order, you are acknowleaging you are a United States purchaser and agree not to ship products intomsuonally and ter engage in a subsequent resale leading to the export of these items Certain commodities cannot be exported from the United Stalles without specific approval from the Department of Commerce (Pal 739 of s"., U.S. Export Administration Regulations) andfor the Department of Stale (22 C F R_ 120-130, [TAR), Diversion contrar/to U S. law is prohibited. r12 0005166 Bill to Address: 0 Attention; Susan Holaday SIRCHI G Quote Number. 0813493 Command Emery► Scen6' Quote Date. 1111&2016 Page: Phone No.: Prepared by: Philip Kovac 100 Hunter Place Modified by: Philip Kovac Youngsville, NC 27596 RE: RFQ Holaday Phone: (919) 554-2244, (800) 356-7311 Fax. (919) 554-2266, (800) 899-8181 FOB www.sirirbio,com Extended Sales Hours Monday - Friday, 8AM-TPM EST QUOTE Dust No: 0005166 Bill to Address: Ship to Address: Attention; Susan Holaday Tukwila Police Dept TukwRa Police Dept Fax No.: 6200 Southcenter Blvd 6200 Southoenter Blvd Phone No.: 206-433-1808 Aocounts, Payable Susan Holaday Tukwila, WA 98188 Tukwila, WA 98188 F -mail! s.holaday@tukwilawa.gov Payment Details NN Order 6,912.00 Terms: NET 30 DAYS Less Discount. 0.00 Expected Delivery. 113-14 Days ARO Shipping & Handling: 826W Expiration: 90 Days Sales Tax: 0.00 Federal 10 No,: 26-1156682 Order Total: 7,737.00 ThanK you for your continued interest in SIRCHtE products. When placing your order, please reference your quote number provided above, If you have any questions or concerns, please do not hesitate to call, Philip Kovac By placing this ordertrau arse. acknirNiedging you are a United States purchaser and agree not to ship products "emationalty and for engage w a sutmequerl resale leading to the export W these ,leats. Certain commodities canncg be exported from the united States without specific approval from the Department of commerce (Part 730et seq., U.S. Export Administration Regulahonly anWotthe Department of State (22 C.F.R. 1210-130. ITAR). Diversion contrary to U.S, law is prohiWod t9ty of Tukwila_ Allan Ekberg, Mayor INFORW AT1CW4,-.L—WEW086W4%1,AT TO: Finance Committee FROK Mike Villa, Chief of Police BY: Leon Richardson, Senior Manager CC: Mayor Ekberg DATE: 7/13117 SUBJECT: Freezer and Freezer Alarm for PD Evidence ISSUE Purchase of a commercial freezer and a temperature monitoring alarm system for Evidence storage refrigerators and freezers. Funding for the expense would come from the Tukwila Motel Forfeiture Seizure Fund. BACKGROUND Refrigerators and freezers are used to store temperature sensitive evidence items. Examples would be blood draws from DUI's, DNA cards for homicide victims, and buccal swabs from suspects. The commercial freezer would replace two current resid entia I -type freezers (one as old as 27 yrs). The alarm system would allow us to monitor up to 8 refrigerators and freezers for any compressor/equipment failures. The system contacts essential personnel by both phone and email. Temperature data of monitored units can also be done from a web browser. Current units are In an storage location which is not accessed daily or within hearing for 2 residential type alarm. DISCIIISSIll For the freezers, this is an upgraded replacement of older units. The alarm 'is an addition as a safeguard highly recommended by NIST/NIJ's (National Institute of Standards and Technology/National Institute of Justice) recommendation regarding storage of Biological Evidence. I FINANCIAL IMPACT The purchase of the freezer would be $7906.85, The alarm system would cost $766.49.There are no monitoring fees with the alarm system. 11�# �1 10 �10 Z Wgrl MO. Kelm, fill The Police Department recommends the Safety committee authorize the Mayor to approve the purchase of the freezer ($7,906,35) using existing seizure funds. I P, 2 Wd Im! M A M 11 A�M ar rt j W, ATTACHMENTS Bargreen/Ellingson Quote (includes 9.5% sales tax) Z:1CounO Agenda items'�PoFgcelInfoMemoFreezersA�erm,doc aw Mziolt]LWX� M&W-ATAMP-11111RIM111110M 0 IL REENJILLINGSON] 01" QUOTE Tukwila Police Department - 3 Secction Freezer FROM Bargreen Ellingson - Washington Shannon Waters 3627 1 st Ave. S. Seattle, WA 98134 2534759201 (206)682-1472 (Comlact) Item Qty Description ea Reach -in Freezer Hoshizaki Model No. 0aF3S-FS Commercial Series Freezer, reach -in, three section, 73.3 cu.ft., self-contained refrigeration system, solid state digital controller with temperature alarms & LED display, stainless steel exterior front & sides, stainless steel interior, standard depth, full height solid hinged doors, (9) standard shelves, (6) 4" heavy duty casters 3 with brakes), R -404A refrigerant, 1/2 hp & 5/8 hp, cETLus, ETL- Sanitation I ea Warranty: 3 -Year parts & labor on entire machine I ea Warranty. 5 -Year parts an compressor I ea 115/2038 -2303v/60/1 -ph, 9.5 amps, NEMA L14 -20P I ea Left door hinged on left, standard I ea Center door hinged on right, standard I ea Right door hinged on right, standard I st 4" Heavy duty casters (set of 6) standard FACTORY STOCK. 2 1 ea DELIVERY Custom Made/ No. BGEDANDI Delivery and set in place. Date: 06/26/2017 Consultant: Bargreen E-Hingson- Washington (C innarnon LeBoeuo Sell Sell Total ,021.40 $7,021.4 JTEMTOTAL: ITEM TOTAL: $200.00 Merchandise $7,221470 Tax 9.5% $686.03 Total $7,907.43 CUSTOMER COMMITMENT; In foodservice, things don't always go as planned. When those things happen, Bargreen Ellingson is committed to make it right. Our staff is given the power to resolve your issue. If they cannot, or if you are not completely satisfied, we encourage you to call our President, David Ellingson, at (253) 234-1400. Thank you for the opportunity to serve you! 0i 6/26/20x1 =� 6/26/2017 Tukwila Pofice Department - 3 Secrtion Freezer Invoice 9 Acceptance: 6/26/2017 -1 ukwila Police Department - 3 Secction Freezer Invoice im initial Page 2 of 2 Commercial Series Freezers NOW'' 91, CF3S-FS r i Y Item #:. at, Project: JPA €Q �J.:h^,L,. ,r. P1WK 'M lC'rl=�is,� " 4 Intertek Intert,ek i�r�a-SiFitip Dimensions i Capacity CF3Ss rs_ Interior Storage Capacity (CF) 73.3 W Interior Storage Capacity (CF) (AHAM) 68.1 tOTotal; 47.2 RJ (Lett) 20.9 ft' (Right) Overall width x Depth gin x 33.75^ Height (including 4" oasters) 7975". Door Opening Width x Height 22 x 59.25„ Depth with Door Open at 9p• 50.5" Adjustable Shelves 9 Total; (6 left) (3 Right) Shelf Dimensions (W x i1) 24" x 24.75" (Left) 21.25 x 26" (Right) Crated Shipping Weight 905 lbs Crated Height x Width x Depth 83" x 86" x 36.5„ 7rree*�e�tioea Electrical 1 Refrigeration CF3S•Fs Voltage 230/115/6011 HACK Breaker 20.0 Amps Electrical Connection (NEMA) L14 -20P Voltage Range 104-1261208-254 Ambient Temp. Range 45$ to 100"F Control Setpoint Range -10° to +12'F Amperage 10 Energy Consumption (kWh/day) @ASHRAE 20.42 Heat Rejection (BTLYHr.) ONSF 2148 (Left) 1589 (Right) Approx. Nominal Compres. BTU/HR (HP) 3000 (5l8HP) (Left) 2466 (1i2HP) (Right) Refrigerant / Charge Amount (oz) R -404A (17 oz) 1 R404A (8 oz) Options Warranty 0 poor reversal kit El Foot pedal door opener � 3 Year- parts and Labor on entire machine. © Additional epoxy shelves 0 Air filter 5 Year - Parts on Compressor D Stainless steel shelves. 1:1 6" Casters valid in united states, Canada, Puerto l Tray/Pan /f'an sides Rica and U.S. Territories. Contact notary for warranty in other countries, Primed Primed in the US -A, 02111116 Item # 13372 AM#:. - Features Stainless steel interior with stainless steel exterior front and sues Refrigerant flow is controlled with thermostatic expansion valve Unique "ducted" air distribution system • Solid state digital controller with temperature alarms and LED display (Fahrenheit or Celsius) • Cabinet and doors are insulated with -318" of CFC free, foamed in place polyurethane • Stainless steel exterior and Interior door come standard with locks • Exclusive stepped door design to protect recessed door gasket • Spring assisted self-closing doors with stay open feature • Sturdy 8 gauge stainless steel hinge plate with welded hinge pin • Extruded aluminum flush mount door handle • Field reversible doors (with optional kit) • Evaporator coils are epoxy electrocoated (E -float) to help fight corrosion • Energy efficient automatic hot gas condensate evaporator • Stainless steelshelf supports • (3) epoxy coated wire shelves per section are standard • Standard with 4" factory installed casters (three with brakes) • Stackable (two units high) to conserve warehouse floor space • Three years parts and labor warranty • Five year compressor warranty • 8 4. cord and plug 1iVSki-VVdam to MW. Tukwila Pollee Department - 3.Seeivrt`Ereer &arreerl f lltriBsctn VYafr.irsgtrn t'ag> , , ,' is Commercial Series Freezers 33.75 1 79. 83" Gabinel, cons[rurlion 02111116 Item # 13372 59,25' �-- 33.75'------1 CF3S-FS The exterior cabinet front, and sides, are constructed of high quality stainless steet. The exterior top, back, and bottom are constructed of coated steel. The cabinet interior is constructed of stainless steel with a unique 'ducted" air flow system. Three (3) heavy duty epoxy coated shelves per section are standard. Mounted on stainiesssteal pilasters shelves are adjustable in I" increments. Cabinet walls and doors are Insulated with 2-3/8' of environmentally friendly, CFC free, foamed in place polyurethane. Perimeter door healers prelmnt condensation from forming an the face of the cabinet. An interior light is automatically activated when doors are opened. 4" factory installed polyolefin, casters (three with brakes) are standard. 0 oo r C a n s j, u ct! c n Doors are constructed of a high grade stainless steel exterior and Interior and are standard with locks. Hoshizaki's exclusive 'stepped" design protects the recessed gasket while product is being removed from the cabinet Doors are provided with a one piece, full length extruded aluminum flush mount handle and are mounted on eight (8) gauge stainless steel hinge plates with a welded hinge pin, Spring assisted self-closing doors are equipped With a stay open feature put 90 degrees. Snap -in magnetic dour gaskets are easily removed for cleaning. Door hinging Is field reversible (with an optional door reversal hinge kit). HeIngeraflorl syslem The high efficiency refrigeration system Is self-contained with an epoxy electrocoated (E -Coat) evaporatorfor extended life. Top mounted refrigeration system is easily accessible for service, The refrigeration system components are assembled an a high density expanded polypropylene platform that is removable from the main unit. A unique ducted air flow system achieves uniform air distribution within the cabinet to eliminate hot spots. Condensate removal is accomplished with an energy efficient non- electric evaporation system. A thermostatic expansion valve (TXV) controls the flow of environmentally friendly R -404A refrigerant through the evaporator. Refrigeration system utiftes a heated defrost to eliminate any ice on the evaporator colt. Solid state digital controls monitor the operation and performance of the refrigeration system. The controls also provide visual high and low temperature and high and low voltage alarms. A LED display shows The cabinet temperature and is adjustable to Fahrenheit or Celsius. 115 volt units are equipped with an eight foot cord and plug (20.0 amps or less), Printed In IN U.15A TTukwilaK—li-ce, 'D'O'p^a*r*tm e nt - 3 Seti on 6'e elzer7i_E a 'irgiroen', i!ihgson WaOingt0h A 12 so 59,25' �-- 33.75'------1 CF3S-FS The exterior cabinet front, and sides, are constructed of high quality stainless steet. The exterior top, back, and bottom are constructed of coated steel. The cabinet interior is constructed of stainless steel with a unique 'ducted" air flow system. Three (3) heavy duty epoxy coated shelves per section are standard. Mounted on stainiesssteal pilasters shelves are adjustable in I" increments. Cabinet walls and doors are Insulated with 2-3/8' of environmentally friendly, CFC free, foamed in place polyurethane. Perimeter door healers prelmnt condensation from forming an the face of the cabinet. An interior light is automatically activated when doors are opened. 4" factory installed polyolefin, casters (three with brakes) are standard. 0 oo r C a n s j, u ct! c n Doors are constructed of a high grade stainless steel exterior and Interior and are standard with locks. Hoshizaki's exclusive 'stepped" design protects the recessed gasket while product is being removed from the cabinet Doors are provided with a one piece, full length extruded aluminum flush mount handle and are mounted on eight (8) gauge stainless steel hinge plates with a welded hinge pin, Spring assisted self-closing doors are equipped With a stay open feature put 90 degrees. Snap -in magnetic dour gaskets are easily removed for cleaning. Door hinging Is field reversible (with an optional door reversal hinge kit). HeIngeraflorl syslem The high efficiency refrigeration system Is self-contained with an epoxy electrocoated (E -Coat) evaporatorfor extended life. Top mounted refrigeration system is easily accessible for service, The refrigeration system components are assembled an a high density expanded polypropylene platform that is removable from the main unit. A unique ducted air flow system achieves uniform air distribution within the cabinet to eliminate hot spots. Condensate removal is accomplished with an energy efficient non- electric evaporation system. A thermostatic expansion valve (TXV) controls the flow of environmentally friendly R -404A refrigerant through the evaporator. Refrigeration system utiftes a heated defrost to eliminate any ice on the evaporator colt. Solid state digital controls monitor the operation and performance of the refrigeration system. The controls also provide visual high and low temperature and high and low voltage alarms. A LED display shows The cabinet temperature and is adjustable to Fahrenheit or Celsius. 115 volt units are equipped with an eight foot cord and plug (20.0 amps or less), Printed In IN U.15A TTukwilaK—li-ce, 'D'O'p^a*r*tm e nt - 3 Seti on 6'e elzer7i_E a 'irgiroen', i!ihgson WaOingt0h A 12 C4y,of Tukwila FROM: Jay C. Wittwer, Fire Chief BY: Chris Flores, Assistant Fire Chief CC: Mayor Ekberg DATE: 07/12/17 r .wUBJECT: Fire Department Self Contained Breathing Apparatus (SCBA) and Supplied Air Breathing Apparatus (SABA) Replacement. ISSUE The de!gartment breathing, s,,fstems, SCBA and SABA have exceeded 209 Ve rars f in the Public Safety Plan is identified to replace both systems in 2017. The department seeks the vendor, for credit towards purchase of new equipment. SCBA is one of the most critical systems of Personal Protective Equipment in the modern firefighter's armor.. It protects our respiratory systems from intense heat and toxic substances. It allows us to function in environments that can be deadly to the unprotected. BABA protects rescuers from the inhalation hazards associated with the confined space work place. This is an environment that is commonly entered by construction workers, utility workers, and some of our Tukwila Public Works employees, Both systems have exceeded their service life. The manufacturer no longer supports this equipment and repair parts are scavenged from units turned into the manufacturer's representative by other departments. Service life was extended through an extensive rebuild that was conducted on all systems five years ago. The Public Safety Bond identifies replacement of these systems at 15 -year intervals, This is consistent with a 15 -year warranty and a maximum service life of 15 years for all high-pressure cylinders. The department evaluated the breathing systems of two manufacturers, MSA and Scott. These are the only systems in use in King County, and a majority of Western Washington. Our current systems are MSA. MSA was again chosen, through an evaluation process that included search & rescue and live fire exercises at the Washington State Fire Service Training Academy. DISCUSSION Replacement is imperative. Approximately half of the current inventory of high-pressure breathing cylinders will expire in August of 2018. Manufacturing lead time, acceptance and training must be considered in the timing of replacement. An order placed by the end of August will place us in a favorable position to conduct all service preliminaries prior to the expiration of current components. We will also be afforded the pricing offered to the Puget Sound Regional Fire Authority and other area departments in a package sale and manufacturing window. The purchase is eligible to be executed under the HGAC Buy, but with better pricing than currently exists through HGAC Buy. This will be accomplished through discount for turn -in of existing equipment. HGAC is an existing competitive government bid, In 2014 The City of Tukwila purchased two fire engines from Pierce Manufacturing through the HGAC Buy program, 13 "k 29701 1 ivi T irwr&I- Wk YIN, NEW ITITWITM equipment separate of this manufacturer must be purchased for the Supplied Air Breathing Apparatus systems. RECOILI-MEADATIGA 4W 6.114C]"Inil W W- 4140"", *A, *"-6 54 w A ATTACHMENTS -SCBA Purchase Project Recommendation Report -Quote from SeaWestern, territorial manufacturer's representative dated 07/11/17 -HGAC Worksheet M7 info MernosMBAInfoMemo.doc 14 Self -Contained Breathing Apparatus Purchase Project Recommendation Report Introduction 'file Tukwila Fire Department employs the use of Self -Contained Breathing Apparatus (SOBA} in its firefighting operations. Tile SCBAs are made Lip of three main components: the harness, air cylinder, and facepiece, as well as multiple minor components: Heads -up display (HUD), voice amplifier, and air-transfill hose, The current inventory of SCBAs have main components that are over 15 years old and some pieces have parts available to fix thern. The facepieces are consistently failing due to the aging and degradation of the rubber materials. The majority of air cylinders will also reach the end of their service life, in July of 2018, Methodology For this report, we surveyed fire departments throughout King County that had recently purchased or are Currently in the process of purchasing new SCBAs. We were provided samples of their evaluation processes that we could incorporate into our own evaluations. We also observed formal presentations from the sales representatives for both the MSA SOBA and the Scott SCBA. We also provided opportunities for all firefighters to have hands-on scenarios followed by a standardized evaluation form and opportunities for individual input. VISA Currently use MSA and are familiar with overall operations. The proposed 2018 ed. of NFPA 1981-2 requires no hardware updates without buddy - breather, only software updates. Updated facepiece has no outside attachments to get caught on and break. MSA trans -fill will equalize air between SCBAs regardless of air pressure. In-house technicians can make repairs and service SCBAs. - Offer 4500 psi bottles rated for 45 minutes. - 15 -year warranty on all parts which includes electronic parts and bottles. Scott - Do not currently use Scott, and transition to a new style will require more initial training. - The proposed 2018 ed. of NF13A 1981-2 requires hardware retrofitting to be compliant. Upgrades to facepiece require outside attachments which add to weight of mask. Scott gives air to Scott, but will not give air to MSA, and trans -fill will only work if supply air pressure is higher than the bottle needing air. SCBAs are serviced through a contract with the vendor. Offer 5500 psi bottles rated for 45 minutes, however current fill stations do not support 5500 psi, and the increase to a 5500 psi bottle does not increase work tirne. I 0 -year warranty on all parts and 15 -year warranty on the I" stage regulator. 15 Evaluation/Input Findings Following the hands-on scenarios, standardized evaluations were given. The individual scores were compiled, then averaged. The final score was an 89% for the MSA SC A, and a 75% for the Scott SCBA (Figure 1). Opportunities for individual input for firefighters were made, and 72% favored MSA, 5 % favored Scott, 20% either had no preference or were undecided, and 3% gave no input (Figure 2). Exc lud ing the 3% who gave no input, 100% of the firefighters felt there was enough information and opportunities given to make a final recommendation for the department. 50% 40% 30% 20% 10% 0% 100% 90% W/1", 70% 60% 50% 40% 30%. 20% 10% 0% im MSA Scott Figure 2 72% M 20% 4 Recommendations 130113SUM 0 Trans -fill hose 0 Officer SCBA to include thermal imaging camera in pass device 0 45 1 larnesses (7 harnesses to include thermal ng imagicamera), 90 bottles, 95 facepieces, imaging 1n closing, the re is a real need to replace our current generation of SCB A s. Th is need has been identified for several years and continues to be more critical with age-related breakdowns. 'File evaluation processes that were set up showed a clear preference for the MSA G I SCBA. The warranty offered by MSA is better than that offered by Scott. Based on our research, we make the recommendation of the MSA G I SCBA. We feel this SCBA will ensure the department is Outfitted with a SCBA that conforms to NFPA requirements and allows firefighters to do their jobs effectively and safely. I 17 IN SFAWESTERN FiRF, FwiITING rQUIPMENT 11 � � � � I � � � � � � li i � 11 � I � 1� � � � � �i ii ll I . . 1111 Phone (425) 821-5858 / Fax (425) 823-0636 / Toll Free 1-800-327-5312 NA,ww. scawestern.corn / E-mail: in �vcsternxom QUO T A I 1 0 N TO: Tukwila Fire Department DATE: 7,11.17 444 Andover Park E Tukwila, WA 98188 ATTN: AC Chris Flores Replying to your inquiry we are pleased to quote as follows. ITEM # I QTY d 13 5, I 111111i, p UMAW"M 1111 i - fflfffiffl 47 MSA "G]"Breathing Apparatus Includes: 4500 PSI Operating System with Remote Quick Connect Cylinder System, "G I "Carrier and Harness System with Chest Strap, Metal Cylinder Band and Adjustable Swiveling Lumbar Pad, -G I" Regulator with Solid Cover with Continuous Low Pressure Hose, Quick Connect Cylinder Connection, "G I" Amplifier System on Left Chest, "G I" PASS Device on Right Shoulder and Rechargeable Battery System. NP -A4 1981, 2013 Edition and NFPA 1982, 2013 Eclilion Coin, liani. 85 111SA "GI " Breathing Apparatus Facepiece Available in Small, Medium and Large, 57 1,41SA "GI "Breathing Apparatus 45 Minute Cylinder With Cylinder Valve, Quick Connect Fitting and Custom Logo 2 1 MSA "Gl " Breathing Apparatus 60 Minute Cylinder With Cylinder Valve, Quick Connect Fitting and Custom Logo 6 MSA "Gl" Breathing Apparatus SAB A System ATO PCG41 DA2PO supplied with CJEN Fittings, ltd -minute Carbon Cylinder xv./Kevlar Bag Carrier System & Mask NISA "Gil' RITIRICSjstenis svith 60 Minute Bottle in a TrueNorth Bag, Includes Mask UNIT PRICE I EXTENSION RNMUM FOB: Tukwila, WA DELIVERY: 90 to 120 Days after receipt of order Sea Western, Inc. By: -Adrian Parker [Go IAL ,Ag SEAWESTERN FIRE,: RGI CTING EQUIPMEN'T P.O. Box 51, Kirkland, Washington 98083 Phone (425) 821-5858 / Fax (425) 823-0636 / Toll Free 1-800-327-5312 \vww,seawestern.com / E-mail: lnfo(ii'pseawestern.coni Q1.1 U 01 T A T 1 0 N TO: Tukwila Fire Department DATE: 7.11.17 444 Andover Park E Tukwila, WA 98188 ATTN: AC Chris Flores Replying to your inquiry we are pleased to quote as follows: ITEMQTY I DESCRIPTION I UNIT PRICE I ExTENSION 7. 47 MSA "GI " Breathing Apparatus Option "D S75.00 S3,525.00 Servicable Shoulder Straps. 8. 4 MSA "GI "Breathing Apparatus —p'i'll Station Adapter $525.00 $2,100.00 Quick Connect Adapter for Fill Station, Price Per Fill Position. 9. 1 MSA "GI " Breath ing Apparatus — Fit Test Adapter $315.00 $315.00 For Quantitative Fit Test of Department Members. M 5 EISA "GI "Spectacle Kits $115.00 $575.00 MSA part 10 14423 0, Existing Prescription can be Retrofit. H. 2 MSA "G] " Tag Reader / Writer $425.00 $850.00 Includes: Dortleand Software. One Red Dot, One Green Dot 12. 1 1 1 jVSA "GI " Flow Test Adapter 1 $250.001 $250.00 13. 1 1 1 MSA "GI " CARE Custom Tool Kit I No Charge 14, 4 CARE Training or Tukwila SOBA Technicians No Charge 15. 7 MSA 11G] " Integrated TIC wl I 0 -yr Warranty $1,095.00 $7,665.00 16. 5 MSA "GI " Rechargeable Battery Charging Stations $575.00 $2,875.00 17. 12 RISA `"GI" Rechargeable Batteries $275.011 $3,300.00 FOB: Tukwila, WA DELJVERY: 90 to 120 Da)rs after receipt of order Sea Western, Inc. BY: -Adrian Parker 20 ,A SFAWESTERN FIRr. Fw,11TING FOUIPMENT P.O. Box 51, Kirkland, Washington 98083 Phone (425) 821-5858 / Fax (425) 823-0636 / Toll Free 1-800-327-D-312 Nvww,seawe stern.com / E-mail: injo(ii;seawestern.com Q_U t7.1 AT I ON TO: Tukwila Fire Department DATE: 7.11.17 444 Andover Park E TLtkwila, WA 98188 ATTN: AC Chris Flores Replying g to yout° inquit-y we at -e pleased to quote as follows: ITEM # I QTY DESCRIPTION I UNIT PRICE I EXTENSION 18. 50 19. 47 20. 48 21. 48 22. Lot 231, 6 24. 5 34 - 16*165" IWI MSA '"GI " RFID Tagsjor Bluetooth Integration & Telemetry MSA "GI " Trans -Fill Hose Pouch MSA "GI " Cylinder Do ve Tail Adapter MSA "GI " Cylinder Quick Fill Adapter Parts Lot Per A ttach ed I Bur (�y Breather For Truck Supplied Air I Transfill Hose Pricing Includes Training of Department Personnel on Donning and Doffing and Cleaning of MSA "GI " SCBA Systent. Pricing Includes Delivery to Department Location. Pricing Includes Use of PortaCount Factfit Testing Machine, or Initial Fit Testing of Department Menibership. $30.00 $152.00 $37.50 $40.00 S2,832.26 $395.00 $699.00 Sub -Total $1,920.00 $2,832.26 $2,370.00 $3,495.00 $322,321.26 21 CONTRACT PRICING WORK=SHEET Contract' Date WGACBuy EE08-15 7.1117 It SL rc� For Catalog & Price Sheet Type Pu No.: Prepared. This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC a 713-993-4548. Therefore please type or print legibly. "I'Likwila Fire Department C.o"Iractor: ':Seawestern, Inc. Agency Contact Prepared IAC Chris F[ores :Adrian Parker 1'ersun: HFA, Phone :425.788.16251'Itutte: :2016-427-4967 Fax: Pax: :425-823-0636 Erna& Email- :adrian@seawestern.com Catalog I1 I ICC Sheet Product code ACD Name: General 1)ewription MSA G I SCOA wlAmessories of Product/ Product Code A. Catalog Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary Quan Description Unit Pr i Total 47 MSA G I ATO A -G I FS444 MA2CALAR 5720;z 26884(7 85 IMSA 61 MASK PiN 10161810 279; 23715 10 :GI CYLINDER PIN 10156424-S1' 993 9930 4 FILL S'FATION ADAM -ER PIN 10 158408 615:: 2460 :C 4 GA347ADAPTER RIIN`ACV 10457 19.5 78 I :MSA APPS AI)A[)']'ERII/N]0144231-SP 120: 120 57 .MSA G I QUICK CONNIXTADAPT ER P.IN 10 1 49702-S11153: 3021 50 IMSA ID P/N 10083875 36,7i 1835 5 :MSA til RFVJ IARGEIABIA-1' BA'n'ERY Cl IARGING STATION PIN 10 158385 475 2375 12 :MSA G1 RECI [A RGl1AB LF BA,j-rERY P/N 10148741 -SI) 320-:' 3840 50 '.MSA G I 1I3 I AGS PIN 10083875 36.7: 1835 2 -MSA G I JD TAG R1.ADERWRJTFkP/N 10158407600: 120 Total From Other Sheets, If An 7469 Subtotal A; 3267114 B. Unpublished Options, Accessory` or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Linpublished Items are any which were not submitted and priced in contractor's bid.) Quan Description Unit Pr Total 6 MSA C,1 SABA SY S1T-'M ATO-PCG4 I DA2PO 1445�: 8670 7 MSA Cal I -TIC JN,rEGRA,rFD,rHERMAL IMAGING CAMERA 2295:: 16065 3 MSA GI RJT/Rl C 4300: 12900 6 ::k,[SA 031 EXT[�NDAIRE 11 BUDDY BREATHER W/POUCH 395" 2370 Total From Other Sheets, If Any: 169961 Subtotal B: 57001 Check:'I'otal cost of I.-Inpublishcd Options (13) cannot exceed 25% orthe total of For this transaction the percentage is: 170 the Base that Price plus Published Options. C. Trade -Ins / Special Discounts i Other Allowances J Freight / Installation / Miscellaneous Charges RADE IN OF EXISTING EQUI PM ENT ($61,397.74) -61397.74 Subtotal C. -61397.74 Delivery Date:! Nov -I'7 D. Total Purchase Price (AjE:C:E. 322321.26 LL City f Tukwila Allan Ekberg, Mayor TO: Finance Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: July 12, 2017 SUBJECT: Streamlining Business License Fee Calculation (Page 4 of Ordinance (shaded text) updated after Finance Com.) (Update to this memo following the 7124117 C.O.W shown underlined ISSUE Due to recent State legislation, the City will be required to partner with the State of Washington Department of Revenue Business License Services (BLS) for business license processing within the next few years. In order to ensure a smooth transition to the BLS system, it is important that the City's business license fee structure is better streamlined and easy to understand. The current method of using FTE (full-time equivalent) hours to calculate the business license fee is confusing and time consuming to applicants, resulting in significant staff time to correct calculation errors, The Administration recommends that the City change its structure to be on a per -employee basis in order to reduce confusion and better streamline the City's processes. BACKGROUND The State of Washington recently passed EHB, 2005 requiring cities that issue business licenses partner with BLS and use its online system to obtain new or renewal business licenses. This bill was created to help simplify the process of licensing for businesses who apply for licenses from multiple jurisdictions. This bill requires cities to move to the State BLS system within the next five years.' The State would collect payment and process all applications and renewals for most jurisdictions. The City would be notified of pending applications and complete a formal review process prior to the State issuing the license. The City's current fee structure requires a calculation of employee hours times a multiplier ($0.034896) to arrive at the total license fee. The minimum fee for one full-time equivalent employee is currently $67, which is a combination of a $12 business license fee, plus a $55 revenue generating regulatory license (RG L) fee. This complex calculation method causes frustration and confusion from business owners, and results in significant errors in the application process. Much of the confusion stems from how part time employees are calculated due to the multiplier described above. It appears that many employers cannot easily obtain information on the number of hours worked per employee. I This timeline may be funding dependent and the legislation is written so that if funding is not available to the Department of Revenue the timeline may slip accordingly. 23 M I 1 0 # a- - 0 - - -0 oil- a A Z 0. F =Number of Part- Time Em ployees 201 + Number of Businesses 7 151 —200 101 —150] 51 75 21 530 11-20 77 6�10 110, 2-5 366 0-1 2 Total Issued DISCUSSION Fee Structure The goal is to streamline the way the business license fee is calculated prior to moving to the State BILS system. If the fee is calculated using number of employees multiplied by a flat fee, the applicant could easily calculate the fee with little effort or error, There would be significantly less misreported hours or loss of revenue. The city would also benefit by having accurate statistics on the number of employees in Tukwila, These statistics are not currently available as the way the fee is calculated leaves room for error and/or omission on numifr-jowl CANO _PAFM*J� 1 q" Vie State requires that the application and/or fee should be within the DOR's technical ability to administer, which may not be possible under the current method. Proposed Change to Fee Structure The City is proposing to change the fee structure to $70 for each full-time employee (defined as 30 hours or more each week*-Ous !Z50 for ea -ch -cart-tj . . . . . . . 9 '. - f r. -M e. f 6_4 k � koycol a - K- W to increase from $67 to $70 per employee, or approximately 5%. This is equivalent to less than 1% increase per year since the business license fee was enacted in 2011. A reduced rate for part-time employees is suggested as a way to minimize the impact to those businesses with significant part-time staffing levels. Update Following July 24, 2017 Committee of the Whole This item was presented at the July 24, 2017 Committee of the Whole for discussion, Regardim 111112M MM 0 a aijwy'rlll��* M. MIMM. SIM, slit" employees, The proposed combined fee of 170 for full-time employees represents'l-a 4.48% increase above , EMKOIN 2 This number likely includes businesses who do have part time employees but who did not report them. WA2017 Info %4emos)BusUcef1seFees,docx 24 . ......... .. . .. increase is 5% then rounded down to the nearest whole dollar. Full-time has been defined as 30 hours or more a week. 30 hours as the division between full - Oil IUD 11111111112ACZYWIVVREL'011110�� �Orllnlrqnl= 1M* I W. All other employees that do not meet the definition of full-time. would be considered part-time. 30 hours rep�resents 75% of a typical 40 -hour work week. The proposed part-time rate was whole number. the l2roposed partmi -me rate of $50 is 71.4% of the full-time rate. The current fee structure calculates the business license fee using the FTE calculation. Quite a I L nVIZZ-M! 11 q I 9- L FOINSTI OEM M*l I P_ substantiate. At this time, we are recommending the same fee structure as previously proposed. After a year, liln4tamf we NE2 ril"I revised fee schedule to address any unintended miamor impacts to small businesses. RECOMMENDATION The Council is being asked to approve the ordinance and resolution and consider this item at the August 14 Committee of the Whole meeting and subsequent August 21, 2017 Regular Meeting, ATTACHMENTS --Draft Ordinance --Draft Resolution W12017 Info Mernosausbcersdees.docx 25 W A 0 A 1 0 *M A A A h ---A-, WHEREAS, the City has analyzed current business license fees; and ----------- ------- W: Word Processing\Ordinances\Review business license fee structure strike-thru 7-19-17 :bjs Page 1 of 5 27 M W.V., IN i ago— I biIIIIIA! I M I PAQ 11111110I I I GVJ a M Ill AOMML... iIM 1. The application must be accompanied by the appropriate application fee in accordance with the fee schedule adopted by resolution of the City Council. The license fee for the annual license (Combined Business License fee) issued under this chapter shall be GaIGUlated determined fil. . . . . . (F=:rF=) employee based on the total number of employees, and be comprised of a Business License fee, plus a Revenue Generating Regulatory License (RGRL) fee, calculated in accordance with the fee schedule adopted by resolution of the City Council. W: Word ProcessinglOrdinanceslReview business license fee structure strike-thru 7-19-17 :bjs Page 2 of 5 M 2. it will be the responsibility of the business to determine the total number of F-TE—employees and, if -r -r demonstrate to the satisfaction of the Finance Director that the GaIGU --fiq4-afid information pertaining to the Combined Business License fee aFe is accurate. Businesses without a full year of operating history shall estimate the number of F -TE employees that will be employed in a 12 -month period. C. Minimum Fee. There shall be an annual minimum fee for a Combined Business License, comprised of a Business License fee and an RGRL fee, in accordance with the fee schedule adopted by resolution of the City Council. An entity subject to exemption pursuant to TIVIC Section 5.04.090 may not pay a Combined Business License fee. 1. A business with less than $12,000,00 of annual gross receipts shall pay the .ninimum license fee. W: Word Processing\Ordinances\Review business license fee structure strike-thru 7-19-17 -bjs Page 3 of 5 29 -7. Businesses or organizations eligible for a temporary business license pursuant to TIVIC Section 5.04.010 will be required to pay the minimum fee under this chapter. This section shall not apply if the applicant is applying for a license related to his/her participation at a City -sponsored event or as part of an event held at the Tukwila Community Center. If the applicant is applying for a license related to his/her participation at a City -sponsored event or as part of an event held at the Tukwila Community Center, the applicant is required to complete all application requirements and approvals required by the City's Parks and Recreation Department. D. New Businesses. The Combined Business License fee for a new business shall be based on the estimated number of F -TE employees that will work in Tukwila for a 12 -month period. If, during the first license year for a new business, the City determines the actual number of employees is significantly different than the estimated number identified by the business owner, the amount of the Combined Business License fee will be recalculated for the new business. If the revised Combined Business License fee is higher than the original Combined Business License fee paid by the business owner for the first license year, the business owner must pay the difference to the City within 30 days after written notice of the amount owed is sent to the business owner by the City. E. Over -reporting of Employees HGufs. In the event the business owner miscounted the number of F:�E- employees hour by an error factor of more than 15% and paid an excess Combined Business License fee as a result, a business may request that the City refund the overpayment. The request must be made in writing to the Finance Department, and the City must receive the request and all supporting ## .# no later than 60 days after the end of the calendar year in which the error was made. If the City is satisfied the business owner paid an excess Combined Business License fee, the City will refund the excess amount paid to the business owner. W: Word ProcessingiOrdinanceslReview business license fee structure strike-thru 7-19-17 :bjs Page 4 of 5 30 G. Payment by Draft or Check. Payment made by draft or check shall not be deemed a payment of the Combined Business License fee unless and until the same has been honored in the usual course of business, nor shall acceptance of any such check or draft operate as a quittance or discharge of the Combined Business License fee unless and until the check or draft is honored. Any person who submits a Combined Business License fee payment by check to the City, pursuant to the provisions of this chapter, shall be assessed an NSF fee set by the Finance Director if the check is returned unpaid by a bank or other financial institution for insufficient funds in the account or for any other reason. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors, references to tither local, state or federal laws, codes, rules, or regulations; or ordinance numbering ..nd section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or ,#,hrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent Jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published m the official newspaper of the City, and shall take effect and be in full force and effect I- ,ifeginning with applications for a 2018 City business license. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at ci Regular Meeting thereof this — day of $2017. Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Filed with the City Clerki Passed by the City Council: Published: Effective Date: Ordinance Number: K Word ProcessingtOrdjnances\Revjew business license fee structure strike-thru 7-19-17 :bjs 31 32 WHEREAS, the City has analyzed current business license fees -t and WHEREAS, the City has received multiple public comments that the existing business license and revenue generating regulatory license (RGRL) fee calculation based on full-time equivalent (FTE) can be difficult to calculate correctly; and WHEREAS, calculating the fee by "Employee" rather than FTE will simplify the calculation process for the public and City staff; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: 1001IF I M�� 1�11 I Section 2. Fee Schedule. Business license fees will be charged according to the following schedule beginning with applications for a 2018 City business license, (continued.,.) WAWord Processing\ResolutionsOusliness license fee schedule revised strike-thru 7-12-17 VC;bjs Page 1 of 5 33 ANNUAL BUSINESS LICENSE FEE SCHEDULE Standard license fee: Business License Fee $12 per part-time employee* Ltyfs $12 per full-time eqHiV@!eRt employee -F -TE-* e_quals- Business License Fee plus plus Revenue Generating Regulatory 8 per part-time employee* License (RGRL) Fee 121us &55 $58 per full-time eq441 employee equals RRL Fee equals equals Combined License Fee The Combined License Fee arnount, will vary based on the combination of and full-time (Business License Fee + , _part-time em,121oyeeserrs ployed bythe business. RGRL Fee = Combined License Fee) oe part-time employee For example, a business withn (and no other employees) will pay a Combined License Fee of 150. A business with one full-time employee (and no other emplovees) will pay a Combined License Fee of $70. Minimum Combined License Fee ................... X50.00 Code Section 5.04.010(10), copied below Employee is defined at Tukwila Municipal A "part-time employee" is an employee working 29 or less hours per week. A "full-time employee" is an employee working 30 or more hours per week. WAWord Processing\ResolutionslBusiness license fee schedule revised strike-thru 7-12-17 VC:bjs Page 2 of 5 34 Fee GaIGulation Minimum Fee MuMp4ef $67.00 x U3489 - .1901)0 hours) $ AnRual Heu-r-s Fee Due ARnual hGUFG eqU@l th@ Wt@l RumbeF qf heu�s wq*ed iR a leRdai: yea4-��, —4 --l—ee-S GIII � - f—; - both fUll @Rd P@Ft tiMe. M961 rS W9Pke R d R 1 y FR e Fig ba Fs iFlGluder, paid time e#-. .......... T -h-- FRUW 1011-- F e -I Wal'. th-- I A f^- C,,i,4 e by 1,920whiGh iS the St@RdaFd full #Rie eq�i;v-1-Rt (FmTF=) aRRuW efn The fee fel: aRy !jGeRG8 jS $67.99, WhiGl; ;S the fee f --F uph-WIFS WOFked �R a G@!eRdar yeaF, T U - ulkwila lr\,,Iunicipal (",',ode Sectjon,5,04 010-0,", 10, na I1' 1i each o' thie oer.sors M-10 are not r,,. -,i te C i I v o k w i 1 a s! i e,,s s : ji,-� e n se . ,-e(-ji..,�recl the (v 't tc,, h, ve 0"Vn' U; 2� Y '? -i e!-n�--jiowed [-')6 of th e I i- � ii � ,, �z - - S '-"� i al' anv b Lis s; Mhc r,,er7'or?-I--' J, i e s U-je Qi'ty of Tukwila and Ari -)E'11`501 1 0 1 D s' On, the b,,usinless '--�avro!!. arld inck-.d'es a',! fi,,ill-t'rrie c,,anr- ""-,i z'ary errok--N,e-'es or .,1,,,ioiker's a`la a-r',I e r,, e r, oi'vl and . .... . . .... d At oIJ',.,'-,,r go,"'i vLvrio perfonns wor.-, services (aoor at, the 1',)lu,sines's i nc u d n Q but not limited to- familv members, regardless of whether they receive a waqe from the business Other annual license fees: Adult Cabaret establishment $500.00 + Combined License Fee (per above calculation) Adult Cabaret entertainer $75.00 + Combined License Fee (per above calculation) Adult Cabaret manager $75.00 WAWord ProcessingResolutions\Susiness license fee schedule revised strike-thru 7-12-17 Wtjs Page 3 of 5 35 Adult Entertainment Cabaret $500.00 + Combined License Fee (per above calculation) establishment Adult Entertainment Cabaret $75,00 + Combined License Fee (per above calculation) entertainer Adult Entertainment Cabaret $75.00 manager Amusement Center $500.00 + Combined License Fee (per above calculation) Amusement device fee $50.00 per device + Combined License Fee (per above calculation) Amusement device removal fee $50.00 per device Amusement device storage fee $10.00 per device per day Appeal Fee $250.00 Cabaret establishment $300,00 + Combined License Fee (per above calculation) Contractor based outside of Tukwila Same as Combined License Fee (per above calculation) Panoram premises $100.00 Panoram device $50.00 per device Panoram operator $725.00 Penalty for late acquisition of If received or postmarked within 0 to 30 days of business license (operating a operation = 5% of license fee business without a valid license) If received or postmarked within 31 to 60 days of operation = 10% of license fee If received or postmarked within 61 to 90 days of operation = 15% of license fee If received or postmarked within 91 to 120 days of operation = 20% of license fee If received or postmarked at 121 days of operation or longer = maximum of 25% of license fee Penalty for late renewal of business If received or postmarked Feb. 1 through Feb. 28 license = 15% of license fee If received or postmarked March 1 through March 31 = 30% of license fee If received or postmarked April 1 or later 45% of license fee W: Word Processing\ResolutionsOusiness license fee schedule revised strike-thru 7-12-17 VCtjs Page 4 of 5 36 Peddler/Solicitor $70.00 Reinstatement of license fee $50.00 Washington State Patrol WATCH $12a00 background check PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 0 2017. Christy O'Flaherty, MMC, City Clerk Filed with the City Clerk. Passed by the City Council: Resolution Number. WAWord Processing\ResolutionsSusiness license fee schedule revised strike-thru 7-12-17 VCtjs 37 W HOUSE BILL REPORT EHB 2005 As Passed Legislature Title: An act relating to improving the business climate in this state by simplifying the administration of municipal general business licenses. Brief Description-. Improving the business climate in this state by simplifying the administration of municipal general business licenses. Sponsors-. Representatives Lytton, Nealey, Kagi and Ormsby. Brief History: Committee Activity: Finance: 2/14/17, 2/23/17 [DP]. Floor Activity: Passed House: 3/2/17, 96-2, Senate Amended. Passed Senate: 4/12/17, 49-0. House Concurred. Passed House: 4/17/17, 97-0. Passed Legislature. Brief Summary of Engrossed Bill • Requires most cities to partner with the Department of Revenue (Department) to administer general business licenses through the Department's Business Licensing Service. • Requires the Department to submit a biennial partnering plan and annual progress report. • Requires cities, through the Association of Washington Cities, to form a committee to develop a general business licensing model ordinance. • Establishes the Local Business and Occupation Tax Apportionment Task Force to recommend changes to simplify the two -factor apportionment formula. HOUSE COMMITTEE ON FINANCE 7'lii,vanalysis ii,asl,7o-c?parc-dbynon -liartis,aoilegislaiiipe.vtqt or the use oflegislative members in their deliberations. This ana�),tsis is not a part q the legislation nor does it constitute a statement Qf legislative intent. House Bill Report EHB 2005 0 Majority Report: Do pass. Signed by I I members: Representatives Lytton, Chair; Frame, Vice Chair, Nealey, Ranking Minority Member; Orcutt, Assistant Ranking Minority Member; Condotta, Dolan, Pollet, Springer, Stokesbary, Wilcox and Wylie. Staff. Richelle Geiger (786-7139). Background: Citv Business and Occupation Taxes. Local Business and Occupation Taxes (B&O) are levied at a percentage rate on the gross receipts of a business, less some deductions. Businesses are put in different classes such as manufacturing, wholesaling. retailing, and services. Within each class the rate must be the same, but it may differ among classes. Effective April 20, 1982, the Legislature set the maximum tax rate that can be imposed by a city's legislative body at 0.2 percent (0.002), but grandfathered in any higher rates that existed on January 1, 1982. All ordinances that impose this tax for the first tirne, or raise rates, must provide for a referendum procedure. Any city may levy a rate higher than 0.2 percent, if it is approved by a majority of the voters. Forty - of Washington's 281 cities levy this tax. In 2003 ) the Legislature passed a bill that required the Association of Washington Cities (AN\'Q to convene a committee to develop a model ordinance that would be adopted by all cities imposing a B&O tax no later than December 3 ) 1, 2004. The Legislature was concerned about the lack of uniformity of the local B&O tax ordinances, and about allegations that some business Income was Subject to multiple taxation. The legislation requires that the model ordinance have certain mandatory provisions: a system of credits that prevent multiple taxation of the same income, a gross receipts threshold for small businesses; tax reporting frequency requirements; and provisions for penalties and interest, refunds, and deductions comparable with state law, Beginning January 1, 2008, cities that levied a B&O tax had to allow for allocation and apportionment of taxes between cities. City Business Licensing. . Approximately 212 of Washington's 281 cities require a business license 6or any business conducting business activities within the city. Fees associated with the business license vary froni flat rate charges to fees based on some combination of employee count, square footage occupied, or business type. For cities imposing a B&O tax, business licensing fees and filing requirements are separate, and in addition to B&O taxes. Administration of Local Business and Occupation Tax and Local Business Licensing. Unlike local sales and use taxes, local B&O taxes are administered exclusively at the local level. In 1977 the Legislature created the Master License Service to streamline business licensing and renewal. The program transferred to the Department of Revenue (Department) on July 1, 2011. The Master License Service was renamed to the Business Licensing Service (BLS) to better reflect the program's purpose. The BLS is the clearinghouse for business licensing, partners with 10 state agencies, and facilitates the issuance of local business licenses on behalf ot'approxinlately 70 cities. Agency programs and municipalities retain full regulatory control over their registration and compliance requirements. House Bill Report -2- EHB 2005 EN I -lie cities of Seattle, Tacoma, Bellevue, and Everett have been working together since 2010 to simplify the process of local business licensing and B&O tax filing. In 2014 these cities signed an interlocal agreement to establish a "one-stop" system for tax payment and business license application filing to make it easier and more efficient for businesses to apply for local business licenses, and file local taxes, while the cities retain local control over local licensing, tax collection functions, and policies. This joint effort is to create all I 11ternet website application gateway where tax collection and business licensing functions can be collectively administered, and where businesses operating in multiple cities can use a one- stop system for tax payment or local business license application filing. This website began operations in 2016 and is known as FileLocal. Local Tax and Licensing Simplification Task Force. The Legislature enacted Engrossed House Bill 2959 in 2015, directing the Department to lead a task force during the 2016 interim to evaluate and develop options to. (a) improve the local business licensing process, (b) examine the difference in nexus between tile state and cities; (c) examine allocation and apportionment methods; (d) centralize B&O tax collection; and (e) share data between the Department and FileLocal. The task force consisted of the following nine members: two representatives from the Association of Washington Business (AWB), one representative of the National Federation of Independent Business (NFIB); one representative of the AWC; one representative frorn the Washington Detail Association (WRA); one representative from a 'Washington city or town that imposes a local B&O tax and has a population greater than 100,000; one representative fi-oni a Washington city or town that imposes a B&O tax and has a population of less, than 100,000; one representative from FileLocal; and one representative from the Department who served as chair of the task force. In 2017 the task force prepared and presented a report for the Legislature that examined the differences in apportionment and nexus between state and local B&O taxes, and how these differences affect taxpayers and cities: evaluated additional or alternative options to improve tile administration of local business tax and licensing, and provided recommendations for options evaluated by the task force. The task force provided recommendations on four of the five topics and did not provide a recommendation to centralize B&O tax collection. Summary of Engrossed Bill: All cities that require a general business license (license), unless otherwise exempted (partnering cities), are required to partner with the Department to issue and renew licenses through BLS. The Department must partner with all partnering cities by December 31, 1, 2022, ifspecific funding is appropriated for that purpose. If specific funding is not appropriated, the Department must partner with at least six cities per year between January 1, 2018 and December 31, 2021. Between January 1, 2022 and December 31, 2027, the Department must partner with the remaining partnering cities. Tile Department may delay assuming the duties of issuing and renewing general business licenses if insufficient funds are appropriated for this purpose, tile Department cannot ensure the BLS is adequately prepared to handle all general business licenses due to unforeseen house Bill Report -3- EHB 2005 EN circumstances, or the Department determines that a delay is necessary to ensure that the transition to the mandatory Department issuance and renewal of general business license is as seamless as possible. Additionally, if a city submits written notice that they need to delay implementation due to fiscal or technical challenges, the Department can delay iniplernentation for that city for up to three years. Cities are exempt from partnering with the Department to issue and renew licenses through the BLS if the city participates in the FileL.ocal program as of July 1, 2020. By January 1, 2018, and January I of each even -numbered year thereafter, the Department must establish a biennial plan for partnering with cities and submit it to the Governor, the Legislature, affected cities, the AWC. the AW13, the NFIB, and the WRA (stakeholders). The Department can alter the plan with a minimum notice of 30 days to affected cities. By January 1, 2019, and each January I thereafter through January 1, 2028, tile Department must submit a progress report to the Legislature to provide information about the progress of the efforts to partner with all cities that impose a license requirement. Partnering cities may adopt a broad fee structure, but it must be within the Department's technological ability to administer. If the Department is unable to administer a city's fee structure, the city must work with the Department to adopt a fee structure that is administrable by tile Department. If a city does not work with the Department, the city may not enforce its general business licensing requirements until the effective date of a fee structure that is administrable by the Department. Cities may not require businesses to renew a license more than once per year. The BLS is not required to accommodate fees imposed by a city on a business for failing to obtain or renew a license. The Department may refuse to administer any license ordinance that is inconsistent with tile rest of this bill. The Department's authority to administer a partnering city's licensing laws is limited to: issuing or renewing licenses; and refusing to issue a license due to an incomplete application, C, Z:� nonpayment of fees, or penalties for late renewal. Partnering cities have the authority to set licensing fees, provide exemptions and thresholds, approve or deny licenses, and take appropriate administrative action against licensees. Cities may only require a business to obtain or renew a license if they engage in business within the respective city. Partnering cities must provide the Department 75 days notice if tile city changes who must obtain a license, who is exempt from obtaining a license, or the arnount or method of determining any fee to issue or renew a license. Cities, working through the AWC, must form a committee to develop and adopt a general business licensing model ordinance by July 1, 2018. The ordinance must include a definition of "engaging in business within the city" and a uniform minimum licensing threshold under which a person is exempt from obtaining a license. Cities must adopt the provisions of the model ordinance by January 1, 2019, or they may not enforce their licensing requirements until they adopt the ordinance. Cities must coordinate with the AWC to submit a report to the Governor, the Legislature, and stakeholders to provide information about tile model ordinance and identify cities that have and have not adopted the provisions. 'File report must incorporate comments from statewide business organizations concerning the model ordinance 1Z House Bill Report -4- E14B 2005 42 process and substance. Business organizations must be allowed 30 days to Submit comments tbr inclusion in the report. The Legislature directs cities, towns, and identified business organizations to partner and recommend changes to simplity the two -factor municipal B tax apportionment formula. The Local Business and Occupation Tax Apportionment Task Force must consist of the following seven representatives: three voting representatives selected by the AWC that are tax managers representing municipalities that impose a B tax, including at least one jurisdiction that has performed an audit where apportionment errors were discovered, three voting representatives selected by the AWB, including at least one tax practitioner or legal counsel with experience representing business clients during municipal audits that involved apportionment errors or disputes; and one nonvoting representative from the Department who will serve as the task force chair. The Department will staff the task force. "File task force may seek input or collaborate with other parties if necessary. The task force must present its recommendations to the Legislature by October 31, 2018. Appropriation: None, Fiscal Note: Available, Effective Date: 'File bill takes effect 90 days after adjournment of the session in which the bill is passed, Staff Summary of Public Testimony - (In support) This bill continues several years of work by the committee to help small businesses with regulations and reports. This bill is a proactive and reasonable step towards sinipljfyinoC, business regulation requirements. Representatives from cities and the business community have spent the last summer working on a task force in order to develop recommendations for improving the business licensing requirements. This bill reflects the cooperation and compromise that took place during the work sessions, as well as represents a huge amount of work and many unanimous decisions. The task force came to multiple tactical and strategic solutions to issues. Both the cities and business community agree that a "one-stop shop" model for obtaining a license and renewing licenses makes sense. The simplicity will increase compliance, get more businesses registered, and will result in significant time savings for small businesses, The Department's BLS is a logical centralized portal. The model ordinance will also help businesses comply with city licensing requirements. Recommendations on how to improve apportionment can be completed sooner than 2018, and presented to the legislature next session. The apportionment system is broken, and no one defended it on the task force. To complete the recommendation, the right people need to be at the table to have the discussion. Hotise Bill Report EHB 2005 43 The business community supports this bill. Businesses are burdened with the current system, and this helps alleviate the burden. It makes sense to simplify the administration. Multiple city requirements, locations, and differences in renewal dates makes it challenging to comply. Under this bill, the Department administers the licensing process, but the cities retain significant autonomy over their own rates and enforcement. This bill provides a number of safety valves with delays, long implementation timelines and exemptions for Filel-ocal, and findings of hardships in order to make sure the tirneline works for participating cities and businesses. (Opposed) None. (Other) Cities should have the option to use FileLocal or reject participation. The hardship thresholds need to be reviewed and determined if they are appropriate. Cities with populations over 500 have serious problems and should be granted flexibility as well. There should be an advisory board to determine the right hardship parameters. Persons Testifying-. (In support) Representative Lytton, prime sponser; Ron Bueing and Eric Lohnes, Association of Washington Business; Roger Flygare, Flygare and Associates; Mark Johnson, Washington Retail Association; and Patrick Connor, National Federation of Independent Business. (Opposed) None. (Other) Peter King and Paul Roberts, Association of Washington Cities; and Glen Lee, City of Seattle. Pet -sons Signed In To Testify But Not Testifying: None. House Bill Report - 6 - E14B 2005 M] 111111111 p�1111111111 rIIIIIIII i�, � 11111111111 P1111111111111�11111�1111 11 111 'v W §% A'Aff"'N"'N gg "Ok $1.00 increase or less 351 21% $1.01 - $50.00 'increase 629 37% $50.01 - $99.99 increase 247 14% $100.00 - $199.99 increase 148 9% $200 increase or reater 328 19% MI, g g, �MlfW -I Based on data provided by businesses, the chart above summarizes t impact on businesses by the change in fee structure. I Note: The chart only includes businesses that reported employee count information on their business application/renewal form. Due to the current FTE calculation that is required, employee count is asked for but not always provided. VV:\1Users\Cindy\Business Licenses\2016\2016 Yr End BL Report Summary VC 7/19/2017 12:13 P 45