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HomeMy WebLinkAboutCOW 2017-08-28 Item 4C - Discussion - Draft Equity PolicyCOUNCIL AGENDA SYNOPSIS ------lnitialr Meetin Date Prepared by Mayor's review Couli V review 08/28/17 MN ❑ Molion Mtg Date ❑ Resolution Afig Date ❑ Ordinance Mtg Dale ❑ Bid Award Mtg Date ❑ Public I leariq❑ Alt Date Other A4tg Date SPONSOR ❑Council ®Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑Police 0111F ❑Court SPONSOR'S The Mayor, Council, and staff of the City of Tukwila have a strong commitment to equity in SIJNINIAI Y city government, and they desire that all residents, visitors and employees have the opportunity to reach their full potential. To that end, the Mayor's Office has initiated the development of a DRAFT City Equity Policy to guide the work of City employees. The Council are being informed of this policy, the process used to develop it, and are given the opportunity to provide comment. RE:vIFWFD BY ❑ C.O.W. Mtg. ❑ CDN Comm ® Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 8/22/17 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADIMIN. Mayor's Office CONI:%Irrrrl. Unanimous Approval; forward to C.O.W. for discussion and input COST IMPACT / FUND SOURCE ITEM NO. 4.C. 51 S'YAFF SPONSOR: MIA NAVARRO ORIGINAL AC,,FNDA Dxj,i:1: 8/28/17 AGFNDA I,n;,v-tTn,j-r City of Tukwila DRAFT Equity Policy C nx3oRY ® Discur.3ion A1tg Date 8/28/17 ❑ Molion Mtg Date ❑ Resolution Afig Date ❑ Ordinance Mtg Dale ❑ Bid Award Mtg Date ❑ Public I leariq❑ Alt Date Other A4tg Date SPONSOR ❑Council ®Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑Police 0111F ❑Court SPONSOR'S The Mayor, Council, and staff of the City of Tukwila have a strong commitment to equity in SIJNINIAI Y city government, and they desire that all residents, visitors and employees have the opportunity to reach their full potential. To that end, the Mayor's Office has initiated the development of a DRAFT City Equity Policy to guide the work of City employees. The Council are being informed of this policy, the process used to develop it, and are given the opportunity to provide comment. RE:vIFWFD BY ❑ C.O.W. Mtg. ❑ CDN Comm ® Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 8/22/17 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADIMIN. Mayor's Office CONI:%Irrrrl. Unanimous Approval; forward to C.O.W. for discussion and input COST IMPACT / FUND SOURCE ExPt?NDI FLJRF R1 QUIRI?Lll AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 8/28/17 MTG. DATE ATTACHMENTS 8/28/17 Informational Memorandum dated 8/16/17 DRAFT Equity Policy Dated 8/3/17 Minutes from the Finance Committee Meeting of 8/22/17 51 52 City of Tukwila Allan Ekberg, Mayor TO: Finance Committee FROM: Mia Navarro, Community Engagement Manager CC: Mayor Ekberg DATE: 8/16/17 SUBJECT: DRAFT Equity Policy ISSUE The Mayor, Council, and staff of the City of Tukwila have a strong commitment to equity in city government, and they desire that all residents, visitors and employees have the opportunity to reach their full potential. To that end, the Mayor's Office has initiated the development of a DRAFT City Equity Policy to guide the work of City employees. BACKGROUND Early in 2016, the Equity and Social Justice Commission researched the equity policies and equity work of other jurisdictions, and came up with a list of components for a draft equity policy for the City of Tukwila. Community Engagement Manger, Mia Navarro, convened an ad hoc Equity Policy Committee made up of City employees to do more research, and turn those components into a draft equity policy. Representatives from almost every department attended at least one meeting during the several month-long process. The draft policy has been reviewed by Admin Team, and the Equity and Social Justice Commission. After review in the Finance Committee, the draft policy is scheduled to go to the Committee of the Whole on 8/28/17 for information and discussion. Following that meeting, staff will hold a series of brown bag meetings for employees all over the City to see the draft policy and provide comment. Once employees have vetted the draft policy, it will go back to the Equity and Social Justice Commission and again to Council for final approval. Once we have a final policy, the implementation and evaluation team will convene to begin planning for implementation. FINANCIAL IMPACT There is no financial impact at this time. The financial impact will be determined during the implementation planning phase. RECOMMENDATION The Finance Committee and Council are being informed of this policy, the process used to develop it, and are given the opportunity to provide comment. It is scheduled to go before the Committee of the Whole on August 28, 2017 ATTACHMENTS DRAFT Equity Policy Dated 8/3/17 53 54 CITY OF TUKWILA EQUITY POLICY 2017 1. BACKGROUND AND OVERVIEW The Mayor, Council, and staff of the City of Tukwila have a stron government, and they desire that all residents, visitors and empl reach their full potential. Societal, environmental and legal facto have resulted in inequitable access to opportunities and services people. These include but are not limited to: • Age • Physical and/or Cognitive Disability • Economic Status • Gender Th col sp( WE bu arc g commitment to equity in city oyees have the opportunity to rs, both historic and present-day, for some individuals and groups of who live in Tukwila are people of s. More than 80 languages are ;uage other than English at home. and cultures, the variety of y forged by sharing foods from While we celebrate Tukwila, we recognize that many in our community do not have equitable access to services, government, education, employment and other opportunities toward a better future. More than 20% of our population does not have health insurance, and Tukwila's median household income is 40% of King County's. 23% of Tukwila households live below the poverty line, and more than 10% of students in the Tukwila School District currently experience homelessness. We recognize the role that government can play in breaking down barriers to equitable access to opportunities. The City's Strategic Plan, adopted in 2012, provides us the guideposts for our work on behalf of our residents, businesses and guests, and emphasizes partnerships and collaboration. One of the goals -- A Solid Foundation for All Tukwila Residents -- clearly calls for equitable access to opportunity for Tukwila residents and serves as the foundation of this equity policy. 55 Though we fully acknowledge we have more work to do, the City has made many strides toward equity. We are proud of our successes and, in some cases, our leadership around identifying and implementing policies and programs to promote equity. We also realize that we as a city government have a much longer journey to take in our efforts to be truly equitable in the delivery of all City services. II. PURPOSE The purpose of this policy is to provide guidance to City elected officials, staff, boards and commissions, partners, residents, businesses and guests on how the City of Tukwila will actively promote equitable access to opportunities and services. III. DEFINITION OF EQUITY Equity: Eliminating systemic barriers and providing fair access to programs, services and opportunities to achieve social, civic and economic justice within the City of Tukwila. IV. POLICY GOALS In order to achieve equitable access to opportunities and services in the City of Tukwila, the City adopts the following goals. 1. Our City workforce reflects our community. The City will identify strategiesaround recruitment and hiring, and personnel policies that provide equitable opportunities for existing employees, and support City's long-term goal that its workforce reflect the evolving make-up of the community. 2. Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing. The City often has, important information to share with the community, and often seeks dialogue with the community. The City will create a community outreach and engagement toolkit to enable inclusive public engagement that all departments will use when seeking community participation. 3. All residents and visitors receive equitable delivery of City services. The City will identify strategies that facilitate equitable access to current and future City services and facilities, regardless of rac%thnicity, language, ability, gender, age, family status, geography, and mode of transportation. 4. City government is committed to equity in the decision-making process. The City will identify strategies to facilitate equitable access to decision-making, where the decisions themselves -- and the process and context in which they are made -- are transparent. 5. Equity serves as a core value for all long-term plans moving forward. The City will develop and implement an equity toolkit for City staff, consultants, and partners that will provide guidance for the equitable physical development of the city, and other activities. This goal applies to plans such as but not limited to the Comprehensive Plan, transportation, infrastructure, strategic plans, etc. 6. Build capacity around equity within City government and the broader community. The City will resource this policy through activities such as but not limited to regular trainings and workshops, both internal and public, and establishing an Equity Policy Implementation Committee. V. IMPLEMENTATION The City will be accountable for assessing a baseline, de reporting measurable progress in meeting each of these eloping a goals. for setting baselines,, developing the n meeting the goals of this policy. The for key elements of the work, and 1. Equity Policy Implementation and Evaluation Committee The City will establish a committee that will be responsibl( implementation plan, and reporting measurable progress implementation plan should specify staff leads responsibl( include how the work will be distributed throwhout the a 2. Equity and Social Justice Con The Equity and Social Justice Evaluation Committee, and p the progress of the policv's it 3. :Timeline The timeline policy. ementation plan, and emission .ommission will monitor the work of the Implementation and 'oxide information to the committee, as well as the Council as to iplementation. ie implementation plan is one year from the adoption of this MA rp-a n. LOX FINANCE COMMITTEE Meeting Minutes Citv Council Finance Committee August 22, 2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Richard Takechi, Cindy Wilkins, Mia Navarro, Gail Labanara, Brandon Miles, Laurel Humphrey CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS BUSINESS AGENDA A. Draft Equity Policy Staff is seeking Council input on a draft Equity Policy to guide the work of City employees in achieving equity in the provision of government services. The draft policy was developed by an interdepartmental staff group, reviewed by department heads, and then by the Equity and Social Justice Commission. Staff intends to brief the Committee of the Whole and then conduct a series of brown bag meetings for City employees to provide comment on the draft. Once that feedback has been incorporated, the draft will return to the Equity and Social Justice Commission and then again to Council for possible adoption. Once the policy is adopted an implementation and evaluation team will convene. Councilmember Hougardy noted Equity and Social Justice Commission was very support of the policy and that their edits have been incorporated. Councilmember McLeod asked about enforcement and staff replied thatthatwill be evaluated during the implementation phase. FORWARD TO AUGUST 28, 2017 COMMITTEE OF THE WHOLE. B. 2017 2nd Quarter Financial Report Staff presented the Committee with the City's 2017 2nd Quarter Financial Report which captures the general state of financial affairs and highlights significant items and trends. For the period ending March 31, 2017 revenues are below allocated budget by $737 thousand and expenditures are below budget by $2.81 million. FORWARD TO AUGUST 28, 2017 COMMITTEE OF THE WHOLE. C. Fire and Park Impact Fees Staff updated the Committee on a project to update the Fire and Park Impact fees. Impact fees are authorized by state law as a revenue source to help fund new or expanded public facilities resulting from development. The City enacted the initial impact fee legislation in 2008 and staff has determined it is time for a refreshed evaluation of the program. An interdepartmental committee convened to discuss this project and determined that external technical assistance