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HomeMy WebLinkAboutCOW 2017-11-27 Item 4D - Resolution - Equity PolicyCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Ma pr's review Council review 11/27/17 MN A 12/04/17 MN ❑ Public Hearing Mtg Date C Other Mtg Date 11 Resolution Mtg Date 12/04/17 SPONSOR 'Council ®Mayor II FIR ❑DCD ❑Finance ❑.Fire ❑'1'S ❑Pe'R F—Police 'IMF ❑Court SPONSOR'S The City of Tukwila has a strong commitment to equity in city government. To that end, the SUMMARY Mayor's Office has initiated the development of a City Equity Policy. The Finance Committee and Council were informed of this policy in August/September, the process used to develop it, and were given the opportunity to provide comment. Since then, City employees have had an opportunity to provide feedback. At this time, staff is presenting minor edits to the policy, and a resolution approving it. RISA'IIlWI?D BY C C.O.W. Mtg. LI CDN Comm ® Finance Comm. ri Public Safety Comm. C Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/21/17 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. CoMM1TTEE Mayor's office Unanimous Approval; Forward to Committee of the Whole ITEM INFORMATION ITEM No. 4.D. 73 S1`AFFSPONSOR: MIA NAVARRO ORIGINAL AGENDA DA'rl : 11/27/17 AGENDA ITEM Trri_E Resolution to appove the City of Tukwila Equity Policy CA' GORY ® Discussion Mtg Date 11/27/17 ❑ Motion AItg Date ❑ Ordinance A1tg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date C Other Mtg Date 11 Resolution Mtg Date 12/04/17 SPONSOR 'Council ®Mayor II FIR ❑DCD ❑Finance ❑.Fire ❑'1'S ❑Pe'R F—Police 'IMF ❑Court SPONSOR'S The City of Tukwila has a strong commitment to equity in city government. To that end, the SUMMARY Mayor's Office has initiated the development of a City Equity Policy. The Finance Committee and Council were informed of this policy in August/September, the process used to develop it, and were given the opportunity to provide comment. Since then, City employees have had an opportunity to provide feedback. At this time, staff is presenting minor edits to the policy, and a resolution approving it. RISA'IIlWI?D BY C C.O.W. Mtg. LI CDN Comm ® Finance Comm. ri Public Safety Comm. C Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/21/17 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. CoMM1TTEE Mayor's office Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPINDI'IURF_, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 11/27/17 Informational Memorandum dated 11/13/17 Equity Policy Resolution Equity Policy Minutes from the Finance Committee meeting of 11/21/17 12/04/17 73 74 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Mia Navarro, Community Engagement Manager CC: Mayor Ekberg DATE: 11-13-2017 SUBJECT: Equity Policy Resolution ISSUE The City of Tukwila has a strong commitment to equity in City government, and they desire that all residents, visitors and employees have the opportunity to reach their full potential. To that end, the Mayor's Office has initiated the development of a DRAFT City Equity Policy to guide the work of City employees. BACKGROUND Early in 2016, the Equity and Social Justice Commission researched the equity policies and equity work of other jurisdictions, and came up with a list of components for a draft equity policy for the City of Tukwila. Community Engagement Manger, Mia Navarro, convened an ad hoc Equity Policy Committee made up of City employees to do more research, and turn those components into a draft equity policy. Representatives from almost every department attended at least one meeting during the several month-long process. In August, staff presented the draft policy to Council and got feedback. Staff then presented the policy to staff in all City departments during regularly scheduled staff meetings, as well as specially scheduled meetings. As a result, some minor edits have been made to the policy. The Equity and Social Justice Commission has approved these edits. Staff is now seeking passage of a resolution approving the City Equity Policy. Once the resolution is passed, the implementation and evaluation team will convene to begin planning for implementation. FINANCIAL IMPACT There is no financial impact at this time. The financial impact will be determined during the implementation planning phase. RECOMMENDATION The Council is being asked to approve the resolution and consider this item at the November 27, 2017 Committee of the Whole meeting and subsequent December 4, 2017 Regular Meeting. ATTACHMENTS Equity Policy Resolution Equity Policy 11-02-2017 75 76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CITY EQUITY POLICY. WHEREAS, the City Council recognizes the great value of diversity of culture, background, race, language, ability, gender, and other factors; and WHEREAS, the City Council recognizes that societal, environmental, and legal factors, both historic and present day, have resulted in inequitable access to opportunities and services for some individuals and groups of people; and WHEREAS, the City Council is committed to ensuring fair and equitable access to City services, employment and other core functions; and WHEREAS, an equity policy provides guidance to the community, staff and elected officials as to how we work together towards economic, civic and social justice; and WHEREAS, the City Council agreed to these priorities at the City Council Meeting on December 4, 2017; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council has identified the need for an equity policy to continue the City of Tukwila's commitment to being an inclusive community that provides equal access to all City services. The City of Tukwila Equity Policy, attached hereto as Attachment A, is hereby adopted. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Attachment A: City of Tukwila Equity Policy W:\Word Processing\Resolutions\Equity Policy adopted 11-13-17 MN:bjs Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 1 of 1 77 78 CITY OF TUKWILA EQUITY POLICY 2017 I. BACKGROUND AND OVERVIEW The Mayor, Council, and staff of the City of Tukwila have a strong commitment to equity in city government, and they desire that all residents, visitors and employees have the opportunity to reach their full potential. Societal, environmental and legal factors, both historic and present-day, have resulted in inequitable access to opportunities and services for some individuals and groups of people. These include but are not limited to: • Age • Physical and/or Cognitive Disability • Economic Status • Gender • Gender Identity • National Origin/Language • Race and/or Ethnicity • Religion • Sexual Orientation The City of Tukwila values its rich diversity. The majority of people who live in Tukwila are people of color, and 40% were born in a country other than the United States. More than 80 languages are spoken in our schools, and 50% of Tukwila households speak a language other than English at home. We benefit from friends and neighbors with different perspectives and cultures, the variety of businesses owned by immigrants and refugees, and the community forged when we share foods from around the world. While we celebrate Tukwila, we recognize that many in our community do not have equitable access to services, government, education, employment and other opportunities toward a better future. More than 20% of our population does not have health insurance, and Tukwila's median household income is 40% of King County's. 23% of Tukwila households live below the poverty line, and more than 10% of students in the Tukwila School District currently experience homelessness. We recognize the role that government can play in breaking down barriers to equitable access to opportunities. The City's Strategic Plan, adopted in 2012, provides us the guideposts for our work on behalf of our residents, businesses and guests, and emphasizes partnerships and collaboration. One of the goals -- A Solid Foundation for All Tukwila Residents -- clearly calls for equitable access to opportunity for Tukwila residents and serves as the foundation of this equity policy. Page 1 of 3 79 Though we fully acknowledge we have more work to do, the City has made many strides toward equity. We are proud of our successes and, in some cases, our leadership around identifying and implementing policies and programs to promote equity. We also realize that we as a city government have a much longer journey to take in our efforts to be truly equitable in the delivery of all City services. II. PURPOSE The purpose of this policy is to provide guidance to City elected officials, staff, boards and commissions, partners, residents, businesses and guests on how the City of Tukwila will actively promote equitable access to opportunities and services. III. DEFINITION OF EQUITY Equity: Eliminating systemic barriers and providing fair access to programs, services and opportunities to achieve social, civic and economic justice within the City of Tukwila. IV. POLICY GOALS In order to achieve equitable access to opportunities and services in the City of Tukwila, the City adopts the following goals. 1. Our City workforce reflects our community. The City will identify strategies around recruitment and hiring, and personnel policies that provide equitable opportunities for existing employees, and support City's long-term goal that its workforce reflect the evolving make-up of the community. 2. Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing. The City often has important information to share with the community, and often seeks dialogue with the community. The City will create a community outreach and engagement toolkit to enable inclusive public engagement that all departments will use when seeking community participation. 3. All residents and visitors receive equitable delivery of City services. The City will identify strategies that facilitate equitable access to current and future City services and facilities, regardless of race/ethnicity, language, ability, gender, age, family status, geography, and mode of transportation. 4. City government is committed to equity in the decision-making process. The City will identify strategies to facilitate equitable access to decision-making, where the decisions themselves -- and the process and context in which they are made -- are transparent. Page 2 of 3 80 5. Equity serves as a core value for all long-term plans moving forward. The City will develop and implement an equity toolkit for City staff, consultants, contractors, and partners that will provide guidance for the equitable physical development of the city, and other activities. This goal applies to plans such as but not limited to the Comprehensive Plan, transportation, infrastructure, strategic plans, etc. 6. The City will build capacity around equity within City government and the broader community. The City will resource this policy through activities such as but not limited to regular trainings and workshops, both internal and public, and establishing an Equity Policy Implementation Committee. V. IMPLEMENTATION The City will be accountable for assessing a baseline, developing an implementation plan, and reporting measurable progress in meeting each of these goals. 1. Equity Policy Implementation and Evaluation Committee The City will establish a committee that will be responsible for setting baselines, developing the implementation plan, and reporting measurable progress in meeting the goals of this policy. The implementation plan should specify staff leads responsible for key elements of the work, and include how the work will be distributed throughout the agency. 2. Equity and Social Justice Commission The Equity and Social Justice Commission will monitor the work of the Implementation and Evaluation Committee, and provide information to the committee, as well as the Council as to the progress of the policy's implementation. 3. Timeline The timeline for developing the implementation plan is one year from the adoption of this policy. Page 3 of 3 81 82 Finance Committee Minutes November2l, 2017 C. Ordinance: Financing Public Safety Plan Public Works Shops Facility Staff is seeking Council approval of an ordinance to authorize issuance of one or more series of limited tax obligation (LTGO) bonds in the aggregate principal amount not to exceed $20,000,000 to finance the acquisition of land and construction of the Public Works shops facility included in the Public Safety Plan. The Council authorized the acquisition of parcels to site the facility on November 6, 2017. Because the amount and timing of funds needed has a degree of certainty, this ordinance was prepared for adoption now so that the City would have the financing tools in place. In addition, it was prepared to include the greatest level of flexibility, including the option for short-term financing. Staff distributed a new info memo that corrects an error and shows that the debt service will be under what was budgeted by about half. The ordinance will be valid for one year. Chair Seal asked about how the Council would be kept informed or provide necessary approvals throughout the whole purchase process, as some may be concerned this ordinance would serve as a blank check. Ms. Gregory pointed out that on page 54, Section 12(3)(4) the ordinance provides that the Council must receive a report describing the final terms of the Bonds sold pursuant to the Sale document. The Council would also remain closely involved through consideration and potential approval of the purchase and sale agreement for the property. The disclosure document could also be provided to the Council as the transaction proceeds. The Committee expressed support for the ordinance being in place and providing flexibility for future financing decisions. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 27, 2017 COMMITTEE OF THE WHOLE. D. Commercial Parking Tax Legislation Staff is seeking Council approval of an ordinance to amend Tukwila Municipal Code 3.48 to increase the commercial parking tax from 5% to 15% and impose a late penalty of 10% per month. The commercial parking tax was established in 1998 and has not been updated since then. An increase to 15% will make the rate comparable to tax rates in surrounding jurisdictions. There are currently nine parking facilities in Tukwila that charge customers and are therefore subject to this tax. Parking tax revenues are restricted to transportation projects. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 27, 2017 COMMITTEE OF THE WHOLE. E. Resolution: Equity Policy Staff is seeking Council approval of a resolution that would adopt an equity policy for the City. *The policy was written by an ad hoc employee committee, then further refined and approved by the Equity and Social Justice Commission. Since the Committee was last briefed, staff presented the draft to other staff in all departments. As a result of that, "gender identity" was added to the list of individuals and groups deserving of equity in Section 1. In section IV.5, "contractors" was added to the list of groups who will receive an equity toolkit from the City. The Equity and Social Justice Commission approved these two changes as well. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 27, 2017 COMMITTEE OF THE WHOLE. There was consensus to consider the ESRI Enterprise License Agreement as the next order of business. F. Enterprise License Agreement: GIS Mapping Software Staff is seeking Council approval of a two-year agreement with Environmental Systems Research Institute, Inc. (ESRI) in the amount not to exceed $55,000 for a GIS enterprise license. Currently there is one staff member assigned to GIS and this licensing agreement will provide 83