HomeMy WebLinkAboutReg 2018-04-02 Item 7C - Reports - City Administrator / Public Safety Plan Monthly UpdateTO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: March 28, 2018
SUBJECT: Report for April 2, 2018 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• National League of Cities Congressional City Conference: Mayor Ekberg, Council
President Seal, Councilmembers Quinn, Kruller and Idan and Communications and
Government Relations Manager Rachel Bianchi attended the National League of Cities
Congressional City Conference in Washington DC March 10 — 14. They had the
opportunity to meet with Senators Murray and Cantwell and Congressman Smith. Mayor
Ekberg also attended a Mayor's Educational Task Force for Apprenticeships meeting.
• SCORE Jail Retreat: On March 16 Mayor Ekberg and Finance Director Peggy
McCarthy attended a SCORE Jail retreat sponsored by the SCORE Administrative
Board. Mayor Ekberg currently serves as the Chair of the Administrative Board.
• Governor Signs Bill at Foster High School: On March 19 Councilmembers Quinn and
Kruller, City Administrator David Cline and several city staff members attended a bill
signing ceremony at Foster High School where Governor Inslee signed the Voting
Rights Act and several other voting bills into law.
• SCATBrd Meeting: On March 20 Councilmember Hougardy and Community
Development staff attended the monthly meeting of SCATBrd. At the meeting the Puget
Sound Regional Council (PSRC) provided a presentation on Population Forecasts and
Vision 2050 Scope: Forecasts project the region to grow by about 1.8 million people and
to add 1.2 million jobs between now and 2050 with the demographic trend of fewer
persons per household to continue, increasing demand for housing. The PSRC also
provided information on a Regional Aviation Study that will compile information from
various planning efforts of regional airports, including separate plans currently underway
by the Port of Seattle for SeaTac Airport and by King County for Boeing Field. The
intent of the study is to provide a comprehensive view of existing and future air travel
and freight demands, and environmental and community impacts from an increase in
flights in the region. Sound Transit provided an update on projects within South King
County.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
115
City Administrator's Report
March 28, 2018
Page 2
• King County Regional Transit Committee (RTC): Councilmember Hougardy and
Community Development staff attended the monthly meeting of the King County
Regional Transit Committee on March 21. King County provided an update on the
Community Connections program. Staff will be meeting with Metro in the near future to
discuss potential Community Connection projects in Tukwila. An update was also
provided on the One Center City project, a joint initiative of King County Metro Transit,
the Seattle Department of Transportation (SDOT), Sound Transit, and the Downtown
Seattle Association (DSA) to develop a long term mobility plan for downtown Seattle
and surrounding neighborhoods. This topic will be discussed in more detail at the next
RTC meeting.
II. Staff Updates
Public Safety
• Bulldog Academy: On March 13 the police department launched the second Bulldog
Academy for students at Foster High School. This year's program will be a 10 -week
course, taught after school on Tuesdays from 3:30pm-6:OOpm from March 13 through
May 22. City Administrator David Cline and Chief Linton attended the Introduction Day
to welcome the students.
• Meeting with Congressman Smith's Office: On March 14 Chief Linton had an
introduction meeting with Mr. Savio Pham, a representative from Congressman Adam
Smith's Office.
• Neighborhood Meeting: The Community Police Team and Chief Linton attended a
neighborhood meeting at Foster Presbyterian Church for residents in the area of 56th
Ave S and S 144th St.
Project Updates
• TUC Pedestrian/Bicycle Bridge: Estimated Completion: April 2018
The LED uplight alignment on the bridge is complete. The lights are aimed so that they
highlight the cable -stays and the superstructure of the bridge. Handrail installation is
expected to be complete in the next few weeks.
• 42nd Ave Phase III: Estimated Completion: Fall 2018
Contractor continues installing underground electrical and communications facilities for
the overhead to underground utility conversion from SR -518 to S 160th St. The joint
utility trench for communications utilities is continuing to progress up the hill. Gilliam
Creek Culvert crews have completed the north culvert footing installation and are
moving forward with assembly and placement of the arch plate culvert sections.
• Major Maintenance on 3 Bridges: Estimated Completion: April 2018
o Grady Way Bridge: Contractor is waiting for steel to be fabricated so it can be placed
on the columns.
o Frank Zepp Bridge (S 180th): Contractor continues to work on painting the underside
of the bridge and work on the plan to lift the bridge and replace the bearing pads.
There will be one additional weekend closure of the bridge towards the end of April.
o Beacon Avenue Bridge: Work is substantially complete.
• 53rd Ave S: Estimated Completion: June 2019
116
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
City Administrator's Report
March 28, 2018
Page 3
• Work will begin April 9. Electronic variable message signs are currently on display at all
project access points notifying the public that 53rd Ave S will be open to local access
only for the duration of the project.
• Tukwila Village — Save the Date: The City, SHAG, and developer are planning a
community celebration for the opening of Tukwila Village on July 21. If you're interested
in helping organize the event please contact Derek Speck at
Derek.Speck@TukwilaWA.gov.
• Washington Place — Hotel Interurban: The hotel portion of the development, is now
accepting reservations starting this June. Additional Information is available at
www.hotelinterurban.com.
• Opportunity Zones Application: The City has submitted an application to Washington
State for three census tracts to be designated as "opportunity zones." We will be
competing with other cities, counties, ports, and other agencies across the State. The
designation will serve as a financial incentive for organizations or individuals who would
like to defer capital gains tax to invest in businesses and developments in the
opportunity zones. The incentive was created in the Federal tax law that was passed in
December 2017. We should know whether we are selected this summer.
Boards and Commissions
Vacancies are currently being advertised on the City's website, on Channel 21, in the
Tukwila Reporter, through social media and outreach to local schools.
• Arts Commission: Vacant Position: Position #2 Resident.
• Civil Service Commission: Vacant Position: Position #2 Resident.
• Community -Oriented Policing Citizens Advisory Board: Vacant Positions: Position #5
Resident and Student Representative.
• Equity & Social Justice Commission: Vacant Positions: Position #2 Education
Representative and Student Representative.
• Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position
#6 Business Representative. One application received.
• Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee: Vacant Positions: Position #4 and #5 Business
Collecting Tax.
• Park Commission: Vacant Positions: Position #2 and Position #4 Residents and Student
Representative. One application received.
• Planning Commission: No vacancies.
ID. Responses to Council/Citizen Inquiries
Date of
Inquiry
Inquiry
Response
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
117
City Administrator's Report
March 28, 2018
Page 4
March 26
Committee
of the
Whole
Meeting
Councilmembers inquired about
the status of City financial support
for the SeaTac Airport Study.
Administration is meeting with the City of
SeaTac on March 29. An update is
scheduled for the Transportation and
Infrastructure Committee meeting on
April 9,
118
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
TUKWILA PUBLIC SAFETY PLAN
Monthly Update
March 31, 2018
Overall Plan
Outreach
• Planning is underway for the first open house of 2018, expected to be in June.
Financial Oversight Committee
• The Committee will convene again on April 19.
Siting Advisory Committee
• The Siting Advisory Committee met on March 28. Members were provided an update
and reviewed and provided feedback on the open house and outreach plan. The
committee is expected to meet once a quarter in 2018.
Near-term Council Decisions and Key Dates
• The Finance Committee will continue to review options for funding the Public Safety
Plan financial gap and will make a recommendation to the full Council in May once the
Schematic Design (SD) estimates are received for the Justice Center.
Fire Stations
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports.
Closing on the Fire Station 54 site is expected by mid-April.
• Geotechnical drilling was undertaken the last week of March to better understand the
soils on the site for Fire Station 52 (on the north parking lot on the City Hall campus).
Architecture and Programming
• Architectural program has been reviewed and approved by the team.
• Schematic Design for 51 completed December 2017.
• Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and
estimating consultant has been completed and was shared with Council in February.
Council gave approval to begin Design Development for Station 51.
119
Design and Permitting
• Pre -application meeting with City permit staff was held in December. Design team is
following up on items identified by City permit staff.
• Design Development for Station 51 began mid-February; the team is meeting weekly.
Design Development effort scheduled to wrap up in May, 2018 with Design
Development pricing effort in June and July.
• Schematic Design phases scheduled to begin for 52 and 54 in August, 2018.
Bidding and Construction
• Pre -construction services starting for Station 51 Design Development are underway.
• Bidding and construction phases scheduled to begin for 51 in January, 2019.
• Bidding and construction phases scheduled to begin for 52 and 54 in January, 2020.
Justice Center
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports, and revised
appraisals. As expected, initial environmental analysis is showing some contamination
due to the prior presence of gas stations and dry cleaners.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• The City has signed purchase and sale agreements with two of the nine properties on
the Justice Center site. The City is also closing to securing two additional Justice Center
properties through settlement agreements and continues to work with other land
owners to identify other voluntary transactions.
• Eminent domain petitions have been filed on all of the Justice Center properties where
the City does not have a signed purchase and sale agreement, though the goal remains
to have voluntary agreements.
• Most owners and tenants have been very cooperative with granting access for due
diligence activities.
Architecture and Programming
• DLR Group's Building Program Report was submitted December 8. Program and
Estimate was presented to Public Safety Committee in December and Council in
January.
Design and Permitting
• Schematic Design phase kicked off in January. SD and cost estimate will be completed in
April and presented to Council in May.
120
Bidding and Construction
• BNBuilders, the selected GC/CM, started pre -construction services following Council
approval of their contract on March 19. They will prepare their SD cost estimate in April.
• Construction scheduled to begin in April, 2019.
Public Works Facility
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports, and
assessment of existing structures.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• Eminent domain petitions have been filed on all three of the Public Works properties,
though the goal remains to have voluntary agreements.
Architecture and Programming
• Phases scheduled to begin late in 2018.
Design and Permitting
• Phases scheduled to begin late in 2018.
Bidding and Construction
• Phases scheduled to begin in late 2019.
Leases
Per Council request, this section will be used to provide any update on leases entered into with
businesses affected by the Public Safety Plan. When there is no activity, it will be indicated here.
Budget
• Attached.
Schedule
April 2018
• Justice Center schematic design cost estimating with GCCM involvement
121
• Finance Committee and staff working to address funding gap
May 2018
• Fire Station 51 design development effort complete
• Fire Station 51 design development cost estimate with GCCM involvement
• City Shops facility contracting method update
• Justice Center design review for permitting
• Finance Committee and staff working to address funding gap
• Target month for Justice Center schematic design cost estimate to Public Safety
Committee and Council
• Justice Center design development begins (pending Council approval of SD)
• Site acquisition activities
June 2018
• Fire Station 51 design development cost estimate with GCCM involvement
• Open House #4 (1 of 2 open houses 2018)
• Finance Committee and staff working to address funding gap
July 2018
• Target month for Fire Station 51 design development cost estimate to Public Safety
Committee and Council
• Final contracting method determination for City Shops facility
• Finance Committee and staff working to address funding gap
August 2018
• Fire Station 51 construction document phase begins
• Fire Station 52 and 54 schematic design begins
• Finance Committee and staff working to address funding gap
• Additional consultant services contracts for Justice Center, Fire Station 51, 52 and 54 to
Public Safety Committee and Council
September 2018
• Fire Station 52 and 54 GCCM pre -construction services begin
• Justice Center design development and cost estimate complete
• Target month for Justice Center design development estimate to Public Safety
Committee and Council
• Justice Center construction documentation begins
• Finance Committee and staff working to address funding gap
122
October 2018
November 2018
• Public Works design update
• Open House #5 (2 of 2 open house 2018)
• Fire Station 51 building permit issued
• Fire Station 51 subcontractor bid procurement begins
• Site acquisition activities
December 2018
• Fire Station 51 construction documentation complete
• Fire Station 52 and 54 schematic design cost estimate update with GCCM involvement
January 2019
• Fire Station 51 subcontractor bidding
• Target month for Fire Station 52 and 54 schematic design cost estimate to Public Safety
Committee and Council
February 2019
• Fire Station 51 Construction Contract Approval to Public Safety Committee and Council
• Fire Station 52 and 54 design development begins
March 2019
• Fire Station 51 construction begins
123
124
City of Tukwila - Public Safety Plan
Conceptual Budget Summary
YOE $ (in thousands)
PUBLIC SAFETY PLAN - FUNDING
Project
YEAR OF EXPENDITURE (YOE) SUMMARY
UTGO
Impact Fees
General Fund
Enterprise Funds Total
Facilities
Public Safety Building
Fire Stations (51, 52, 54)
Public Works Shops
$ 28,629 $
18,824
- $ - $
858
14,747
4,750
14,746
28,629
24,432
29,493
FACILITIES TOTAL
47,453 $
4,750 $
15,605 $
14,746 $
82,554
Apparatus/Equipment
29,932 I $
-1
-1
29,932
PLAN TOTAL
77,385 $
4,750 $
15,605 $
14,746 $
112,486
indicates voter approved
PUBLIC SAFETY PLAN - FACILITIES
Fire Station Program
as of December 31, 2016
Project Budgets (in YOE $)
Public Safety
Building
FS 51 FS 52 FS 54 City Shops TOTAL
Category
A/E Services (both design & CA)
Land Acquisition
Permits/Fees
Construction (pre -con, const & tax)
Construction Related Costs
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
1,616
6,000
440
16,195
1,064
1,114
2,199
731 $
0
255
7,809
1,047
460
1,145
356 $
653
89
3,278
438
297
546
464
862
116
4,273
551
397
665
869
6,000
522
19,202
425
348
2,127
4,037
13,516
1,421
50,758
3,526
2,615
6,682
TOTAL $ 28,629 $ 11,446 $ 5,657 $ 7,329 $
29,493 $ 82,554
1/10/2017
126
PROJECT COSTS
CITY OF TUKWILA
Public Safety Plan
Fire Stations - 51, 52, 54
Schematic Design Budget Summary (HIGH)
YOE $ (in thousands)
1/30/2018
e St
p
NMA
fhnmE
..
Project Category
FS51
17,950 sf
FS 52
FS 54
6,567 sf '` 8,228 sf
TOTAL
32,745 sf
A/E Services (both design & CA)
731
356 464
1,551
Land Acquisition
653 862
1,515
Permits/Fees
255
89 116
460
Construction (pre -con, const, tax)
7,809
3,278 4,273
15,360
Construction Related Costs (incl bond)
1,047
438 551
2,036
PM Services (incl other prof svcs)
460
297 397
1,154
Contingency (incl Construction & Proj)
1,145
546 665
2,356
TOTAL
$ 11,446
$ 5,657 $ 7,329
$ 24,432
ra
Project Category rF
,a
FS511
9,426 sf
T
FS 521
15,068 sf
FS 54
9,287 sf
A/E Services (both design & CA)
635
1,052
626
Land Acquisition
653
862
Permits/Fees
166
301
164
Construction (pre -con, const, tax)
6,324
9,547
6,233
Construction Related Costs (incl bond)
657
1,184
709
PM Services (incl other prof svcs)
300
576
305
Contingency (incl Construction & Proj)
749
1,094
765
TOTAL
$ 9,486
$ 13,755
$ 9,665
TOTAL
33,781 sf
2,314
1,516
631
22,105
2,550
1,181
2,608
$ 32,906
FUNDING
GAP
763
1
172
6,744
514
28
1 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate.
Project Category
Desi
VISED:
FS51 1
11,933 sf
'MINI/UE-1 .22 1
FS 521
15,068 sf
FS 54
11933 sf
TOTAL
38,934 sf
252
$ 8,474
A/E Services (both design & CA)
899
1,244
1,003
3,146
FUNDING
GAP
1,595,
Land Acquisition
854
854
(661)
Permits/Fees
234
353
262
849
390
Construction (pre -con, const, tax)
8,956
12,677
9,935
31,568
16,208
Construction Related Costs (incl bond)
931
1,398
1,039
3,367
1,331
PM Services (incl other prof svcs)
426
687
476
1,589
435
Contingency (incl Construction & Proj)
1,062
1,294
1,185
3,541
TOTAL
$ 12,509
$ 17,652
$ 14,753
$ 44,914
1,185
$ 20,482
127
128
S
J
TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN
Project Schedule
DECEMBER
site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
completed
• public outreach
(A) Architect Contract Approval
(B) Contractor Pre -Con Contract
COUNCILMEMBER DECISIONS
(D) Site Selection
(E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
Start
Finish
% Done
2016
2017
2018
2019
2020
2021
J F
M A
M J
J A S
O N
D J
F M
A M
J J
A S
O NID
J
F M
A M
J J
A S
O N
D J
F M
A M
J J
A S
O N
D J
F M
A M
J J
A S
O N
D J
F M
A M
J JASO
N D
CITY/SOJ KICK-OFF MTG
10/05/16
10/05/16
100%
■
CITY VOTE
11/08/16
10/31/19
100%
.
BOND SALE
12/01/16
12/31/16
100%
.
I.
PUBLIC OUTREACH - SITE SELECTON
01/01/17
12/31/21
32%
_
_
•
111'
4
JUSTICE CENTER
02/06/17
05/25/20
10%
11
—4,----P---D
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1
I
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--
-
--
-
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-
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------------
STATION 51
02/24/17
09/27/19
22%
I
A
1
P
B
I
I
c
STATION 52
02/20/17
06/05/20
12%
I
I
l
A
I
1
1
—
b
I
113
1
1
I
G..
_
I.
STATION 54
02/20/17
06/05/20
12%
I
1
A
I
I
P
I
i
I
13
c
CITY SHOPS
02/20/17
04/09/21
5%
1
1
1
I
b
A
1
I
1
1
G
.I
site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
completed
• public outreach
(A) Architect Contract Approval
(B) Contractor Pre -Con Contract
COUNCILMEMBER DECISIONS
(D) Site Selection
(E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB