HomeMy WebLinkAboutREG 2018-04-02 COMPLETE AGENDA PACKETz
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Tukwila City Council Agenda
••• REGULAR MEETING •❖
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Allan Ekberg, Mayor Counci/members: + Dennis Robertson ❖ Kathy Hougardy
David Cline, CityAdministrator ❖ De'Sean Quinn ❖ Kate Kruller
Verna Seal, Council President •:• Thomas McLeod ❖ Zak Idan
Monday, April
2018; 7:00 PM • Ord #2569 • Res #1928
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. PROCLAMATIONS
a. A proclamation recognizing April 2018 as "Sexual Assault Awareness
Month" in the City of Tukwila.
b. A proclamation recognizing April 15-22, 2018 as "National Volunteer
Week" in the City of Tukwila.
Pg.1
Pg.3
3. PUBLIC
COMMENTS
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per person). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
4. CONSENT
AGENDA
a. Approval of Minutes: 3/19/18 (Regular)
b. Approval of Vouchers
c. GIS contracts:
(1) Authorize the Mayor to sign Amendment #2 to contract #16-063
with David Evans and Associates, Inc., for GIS surveying of the
sanitary sewer and surface water systems, in the amount of
$124,581.00. [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Committee on 3/26/18.]
(2) Authorize the Mayor to sign Amendment #2 to contract #17-165
with David Evans and Associates, Inc., for GIS inventorying of the
Tukwila water system, in the amount of $99,825.40. [Reviewed
and forwarded to Consent by the Transportation and Infrastructure
Committee on 3/26/18.]
d. Authorize the Mayor to sign a contract with AECOM for the Andover
Park East Water and Sewer Replacement project, in the amount of
$90,000.00. [Reviewed and forwarded to Consent by the Transportation
and Infrastructure Committee on 3/26/18.]
e. Authorize the Mayor to sign Amendment #2 to contract #17-210 with
Bush Roed & Hitchings for topographical survey services related to the
Public Safety Plan, adding $64,100 to the contract with a not -to -
exceed amount of $131,500 for the total contract (including estimated
expenses). [Reviewed and forwarded to Consent by the Committee of the
Whole on 3/26/18.]
f. A resolution authorizing the Mayor to enter into lease agreements for
the properties anticipated to be acquired as part of the City's Public
Safety Plan. [Reviewed and forwarded to Consent by the Committee of the
Whole on 3/26/18.]
Pg.5
pg.37
pg.59
Pg.61
(continued...)
REGULAR MEETING
April 2, 2018
Page 2
5. UNFINISHED
BUSINESS
a Tree regulations:
(1) An ordinance adding and revising definitions related to trees, as
codified in Tukwila Municipal Code Chapter 18.06, to reflect best
practices, repealing definitions codified in Tukwila Municipal Code
Chapter 18.06 that are no longer needed.
(2) An ordinance amending various sections of the Tukwila Municipal
Code, as codified in Chapter 18.54, "Tree Regulations," to
establish new regulations related to urban forestry and trees,
repealing Ordinance No. 2291.
b. A resolution adopting policies in conjunction with the City of Tukwila
Public Safety Plan construction projects, specifically a Disadvantaged
Business Enterprise Policy and a Local Hiring Policy.
6. NEW BUSINESS
Pg.65
Pg.69
Pg.79
Pg.101
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report and
Monthly Public Safety Plan update
d. City Attorney
e. Council Analyst
Pg.115
8. MISCELLANEOUS
9. EXECUTIVE SESSION — Potential Litigation — Pursuant to RCW 42.30.110(1)(g); and
Collective Bargaining — Pursuant to RCW 42.30.140(4)(a) — 60 minutes total
10. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206-433-1800 or TukwilaCitvClerk(aTukwilaWA.aov). This agenda is available at
www.tukwilawa.aov. and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio/video taped (available at www.tukwilawa.aov)
HOW TO TESTIFY
When recognized by the Presiding Officer to address the Council, please go to the podium and state your
name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit
your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and
may not be able to answer questions or respond during the meeting.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council on items that are NOT included on
the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a
comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic.
SPECIAL MEETINGS/EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may
speak a second time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, Sexual Assault Awareness Month calls attention to the fact that
sexual violence is widespread and impacts every community; and
WHEREAS, one in five women and one in 71 men will experience sexual
assault or sexual harassment during their lifetime; and
WHEREAS, child sexual abuse prevention must be a priority to confront the
reality that one in six boys and one in four girls will experience a sexual assault before
the age 18; and
WHEREAS, young people experience heightened rates of sexual violence and
youths 12 to 17 are 2.5 times more likely to be a victim of sexual assault; and
WHEREAS, on campus one in five women and one in 16 men are sexually
assaulted during their time in college; and
WHEREAS, we must work together to educate our community about sexual
violence prevention, supporting survivors of sexual assault and speaking out against
harmful attitudes and actions; and
WHEREAS, prevention of sexual assault is possible when we increase
awareness and community involvement;
NOW THEREFORE, I, Verna Seal, Council President, on behalf of Allan
Ekberg, Mayor of the City of Tukwila, do hereby proclaim April 2018:
Sexual Assault Awareness Month
in the City of Tukwila and encourage all citizens to join me in the special observance
and join advocates and communities across the country in taking action to prevent
sexual violence.
Presented this 2"`t day of April, 2018.
C
Allan Ekberg, M
J�
2
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, the City of Tukwila has a long tradition of volunteerism
that has continuously enhanced the quality of life within the community; and
WHEREAS, the entire community can inspire, equip and mobilize people
to take action that changes the world; and
WHEREAS, local community service opportunities are available through
the City of Tukwila, the faith community, public and private schools,
businesses, civic organizations and community groups; and
WHEREAS, the giving of oneself in service to another empowers the
giver and the recipient; and
WHEREAS, experience teaches us that government by itself cannot
solve all of our nation's social problems; and
WHEREAS, during 2017 volunteers donated more than 8,600 hours to
City sponsored projects; and
WHEREAS, by volunteering and recognizing those who serve, we can
come together to make a difference; and
WHEREAS, volunteers are vital to our future as the city of opportunity
and the community of choice;
NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do
hereby proclaim April 15-22, 2018:
National Volunteer Week
in the City of Tukwila and encourage all citizens to recognize the outstanding
volunteer spirit that exists in our community.
Presented this 2nd day of April, 2018.
Allan Ekberg/Mayor
4
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor' review
Council review
04/02/18
HH t/,j
fir--
0
❑ Ordinance
Nltg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Alts Date
❑ Other
tlltg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DO) ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 PlI"
SPONSOR'S Contracts No. 16-063 and No. 17-165 with David Evans and Associates provides GIS
SUMMARY services for the Water, Sewer, and Surface Water systems. These two amendments will
update the existing GIS databases for 2018 and address new construction and
discrepancies for sewer and surface water and continue surveying the water system.
Council is being asked to approve David Evans Amendments No. 2 to Contracts No. 16-063
and No. 17-165 for a total additional amount of $224,406.40.
RI.\'II NCI BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 03/26/ 18 COMMITTEE CHAIR: THOMAS
r Transportation
Cmte
❑ Planning Comm.
MCLEOD
ITEM INFORMATION
ITEM No.
4.C1 &
4.C2
S1'.AI'I' Sl'oNSOR: HENRY HASH
ORIGINAL AGI?N1):A DAT! 04/02/18
AcI;NI).\ ITEM TITLE GIS Services for Water, Sanitary Sewer, and Surface Water Systems
2018 Amendment No. 2 to Contracts No. 16-063 & No. 17-165 with David Evans
C.A.1'I?G()RY ❑ Dlawssion
bltg Date
11
Motion
Date 04/02/18
❑ Resolution
Mtg Date
❑ Ordinance
Nltg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Alts Date
❑ Other
tlltg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DO) ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 PlI"
SPONSOR'S Contracts No. 16-063 and No. 17-165 with David Evans and Associates provides GIS
SUMMARY services for the Water, Sewer, and Surface Water systems. These two amendments will
update the existing GIS databases for 2018 and address new construction and
discrepancies for sewer and surface water and continue surveying the water system.
Council is being asked to approve David Evans Amendments No. 2 to Contracts No. 16-063
and No. 17-165 for a total additional amount of $224,406.40.
RI.\'II NCI BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 03/26/ 18 COMMITTEE CHAIR: THOMAS
r Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADNIIN.
COMMrrrr.I
Public Works Department
; Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPI:NDI'I'URN RI: vIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$224,406.40 $300,000.00 $0.00
Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER
Comments: (Pgs. 70, 86, & 109, 2017 CIP)
MTG. DATE
RECORD OF COUNCIL ACTION
04/02/18
MTG. DATE
ATTACHMENTS
04/02/18
Informational Memorandum dated 03/23/18
Consultant Rating Sheet
2017 CIP, pages 70, 86, and 109
Amendment No. 2 to Contracts No. 16-063 and No. 17-165
Minutes from the Transportation & Infrastructure Committee meeting of 03/26/18
6
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director /i4/
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: GIS Services for Water. Sanitary Sewer. and Surface Water
Project Nos. 91640104, 80540202, and 80241201
Amendment No. 2 to Contract No.16-063 and No. 17-165
ISSUE
Approve Amendment No. 2 to Contract No.16-063 and No. 17-165 with David Evans and Associates,
Inc. (DEA) for GIS Services for the Water, Sanitary Sewer, and Surface Water systems.
BACKGROUND
The 2017-18 budget includes sufficient funding in Water, Sewer, and Surface Water funds for GIS
Asset Management System procurement, implementation, and GIS data coordination. This amendment
will update the existing GIS databases to address new construction and discrepancies for sanitary
sewer, surface water systems, and continue surveying of the water systems in 2018.
ANALYSIS & FISCAL IMPACT
The City reviewed professional qualifications from DEA, Perteet, Inc. and Gray and Osborne, Inc. that were
listed in the Municipal Research Services Consultant Roster. After reviewing the three firms' Statement of
Qualifications, DEA was chosen to continue their work and include the 2018 Sanitary Sewer, Surface
Water and Water GIS Inventory. DEA has completed other GIS projects for the City and their work has
been satisfactory.
Consultant Budget for
Agreement 2018
2018 Water GIS Inventory $ 99,825.40 $ 100,000.00
2018 Sanitary Sewer GIS Inventory 27,516.00 100,000.00
2018 Surface Water GIS Inventory 97,065.00 100,000.00
Total $ 224,406.40 $ 300,000.00
RECOMMENDATION
Council is being asked to approve Amendment No. 2 to Contract No. 16-063 and No. 17-165 with David
Evans and Associates, Inc. in the amount of $124,581.00 for the 2018 Sanitary Sewer and Surface
Water and $99,825.40 for the Water GIS Survey and consider this item on the Consent Agenda at the
April 2, 2018 Regular Meeting.
Attachments: Consultant Rating Sheet
2017 CIP pages 70, 86 and 109
Amendment No. 2 to Contract No 16-063 and No. 17-165
W:\PW Eng \ PROJECTS \A- SW Projects12016 GIS Services (80540202)\Info Memo 2018 GIS sewer storm and water docx
7
8
e'c
2018 GIS Qualification Review (1= Top Choice, 2 = Second Choice, 3 = Third Choice) QIP ,64
Relevant Project Experience
1
1
1
Similar Size Projects
1
1
1
Ability to Coordinate with City Staff
1
1
2
Ability to keep project on schedule and within Budget
1
2
2
Project Team Availability of Key Team Members
1
1
1
Accuracy of Pasted Project
1
2
2
TOTALS
(Lowest Total Score is best)
6
8
9
Firm Rank
(1 - 3, Lowest = Best)
1
2
3
DEA is Choosen for the 2018 GIS Projects
CO
10
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
GIS Inventory of Water System Project No. 91640104
The GIS (Geographic Information System ) will provide current as -built data for the Tukwila water system.
The data base will include fire hydrants, valve locations, approximate water line locations, date of installation,
and material type.
The GIS mapping will provide information on the water system that is easily addressable by City staff
and the public. With GIS data, the City will be able to develop an asset management plan to determine
the water assets needed to be upgraded or replaced.
New project for 2017 - 2022 CIP. Combined Asset Management System scheduled for 2017.
The survey will provide staff with -up -date information on the location of water line features.
FINANCIAL
Through Estimated
017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
67
100
100
100
100
100
567
Land (RNV)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
0
0
67
100
100
100
100
100
0
567
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected0
Utility Revenue
0
0
67
100
100
100
100
100
0
567
TOTAL SOURCES
0
0
67
100
100
100
100
100
0
567
2017 - 2022 Capital improvement Program
70
11
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: GIS Inventory of Sewer System Project No. 80540202
DESCRIPTION: GIS (Geographic Information Systems) provides current as -built data for the sanitary sewer system in the Central
Business District. This project will expand the as -built database for Tukwila's entire sewer system.
GIS mapping of the sewers will provide information that is easily addressable by City staff and the public. With the
JUSTIFICATION: GIS data, the City will be able to develop an asset management plan to determine the sewer assets that need to
be upgraded or replaced.
STATUS: In 2007, the Commercial Business District (CBD) was surveyed for GIS mapping. Full data collection should be
completed by 2019. Combined Asset Management System in 2017.
MAINT. IMPACT: The survey will provide staff with up-to-date information on the location of manholes for the sanitary sewers.
COMMENT:
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
105
50
167
100
50
500
972
Land (R/W)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
105
50
167
100
50
0
0
0
500
972
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
105
50
167
100
50
0
0
0
500
972
TOTAL SOURCES
105
50
167
100
50
0
0
0
500
972
Project Location:
Entire System
12 2017 - 2022 Capital Improvement Program
86
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Surface Water GIS Inventory Project No. 90241201
80241201
The GIS (Geographic Information Systems) inventory establishes citywide as -built drawings for the public
DESCRIPTION: drainage systems. This is an ongoing project as all CIP and development infrastructure improvements will
need to be mapped.
JUSTIFICATION: State NPDES requirements include provisions for permitted jurisdictions to compile accurate'drainage
system maps for all outfalls 24" or greater.
STATUS: GIS mapping was completed citywide in 2013. Future contracts will keep maps up to date as projects
change the existing system. Combined Asset Management System scheduled for 2017.
MAINT. IMPACT: GIS information will allow maintenance to better track storm facility maintenance needs.
COMMENT: National Pollution Discharge Elimination System (NPDES). Department of Ecology grants for NPDES permit.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
1,421
100
67
100
150
1,838
Land (RAN)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
1,421
100
67
100
0
150
0
0
0
1,838
FUND SOURCES
Awarded Grant
218
218
Proposed Grant
0
Mitigation Actual
100
100
Mitigation Expected
0
Utility Revenue
1,103
100
67
100
0
150
0
0
0
1,520
TOTAL SOURCES
1,421
100
67
100
0
150
0
0
0
1,838
2017 - 2022 Capital Improvement Program
109
13
14
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and David Evans and Associates, Inc.
That portion of Contract No. 17-165 between the City of Tukwila and David Evans and
Associates, Inc. is hereby amended as follows:
Section II Scope of Work:
Additional scope of Work is attached (see Exhibit A)
Section IV Payment:
Amendment # 2 provides additional payment in the amount of $ 99,825.40 which is for
additional GIS Inventory of the Tukwila Water System per David Evans and Associates,
Inc Scope of services dated March 12, 2018. The new maximum amount of payment is
$159,741.43 (see Exhibit B).
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name: Dot* Vo r1 /
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
15
16
EXHIBIT A
CITY OF TUKWILA
Water System GIS Inventory
Scope of Services
Prepared by:
David Evans and Associates, Inc.
14432 SE Eastgate Way, Suite 400
Bellevue, WA 98007
March 12, 2018
17
TABLE OF CONTENTS
TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS ,....,..====1
1.1 Project Description _.„. _.._ „» __.........»»..._...» ................._._..._..1
1.2 Project Deliverables Furnished by CONSULTANT _ 1
1.3 Responsibilities and Services Provided by CLIENT. ...........„._... 1
1.4 Project Assumptions_1
TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL 2
2.1 Project Management,.::,...»...» N „.»........._»» ..................»„..__,._.... _. _ ._ „..„..,...,...._.__.. _......_2
2.2 Monthly Invoices/Progress Reports __.._....» .................2
2.3 Project Kick-off Meeting and Progress Meetings.. 2
2.4 Quality Assurance /Quality Control Review.....,..».... _ _,_ _.„_ „ „ „. „.................... .........................2
2.5 Change Management �_._ _ _ _ .___ ..._M __ ......................................_,..._.......3
TASK 3.0 WATER SYSTEM GIS INVENTORY . 3
3.1 Field Review............ „,._. _.„»......._......_..............................................................3
3.2 Data Collection......._.... _ _ __._.._...._.......,.m, 3
3.3 Water System As -Built Research ,,, .., 3
3.4 Geodatabase Preparation 3
City of Tukwila
Water System GIS Inventory
18
Scope of Services
March 12, 2018
TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS
1.1 Project Description
The City of Tukwila (CLIENT) is requesting professional services from David Evans and Associates, Inc.
(CONSULTANT) to inventory the water system and convert it into a Geographic Information System (GIS).
The major features of the project include:
Water System
• Water Lines
• Water Valves
• Water Meters
• Water Manholes
• Fire Hydrants
• Water Vaults
• Water Risers
• Post Indicator Valves
• Fire Department Connections
• Air Relief Valves
1.2 Project Deiivera les Furnished by CONSULTANT T
CONSULTANT shall deliver the following documents and products to CLIENT as part of this agreement:
• Electronic copy of the GIS Geodatabase.
CLIENT will have the opportunity to review each of the deliverables. CLIENT review documents will be
returned with subsequent revision, illustrating that each review comment has been addressed as stated,
or how/why it was not addressed.
13 ! esponsTili. ies and Services .t o i .:i 11y CLIENT
CLIENT will:
• Provide existing water system maps, GIS maps and data, and other available mapping
information.
• Review all submittals made to the CLIENT within 15 working days, or as agreed, and return them
to CONSULTANT with consolidated written comments regarding changes or revisions needed.
• CLIENT will provide staff to aid with locating water features.
1.4 Project Ys h ullap % i uZr
• Mapping accuracy requirement for object locations is "mapping grade" (+1- 3 feet). Objects will
be mapped to "survey grade" accuracy (+/- 0.10 feet) throughout the project unless dense
vegetation or forested areas prevent the use of survey grade GPS equipment.
• Water System mapping will be limited to area within public Right of Way.
• Horizontal datum will be NAD 83/91.
• Vertical datum will be NAVD 88.
• The project duration is assumed to be four (8) months.
City of Tukwila
Water System GIS Inventory
Scope of Services
March 12, 2018
19
TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL
2.1 Project Management
CONSULTANT will provide direction for staff and review of their work over the course of the project. This
work element includes preparing monthly progress reports, to accompany monthly invoicing, that include
the status of individual work elements, number of meetings attended, outstanding information required,
and work items planned for the following month.
CONSULTANT will monitor the project budget weekly throughout the course of the project. This work
element is intended to help monitor costs and budgets, and to propose corrective actions, if needed.
These actions may include formal requests for increases, modifications, or reductions in scope.
Drawings and documents received and generated over the course of the project require review,
coordination, and file management. The status of requested information will also be maintained.
2.2 Monthly hly I voices/Prog ss Reports
Monthly invoices will be prepared by CONSULTANT per CLIENT requirements for work activities for the
prior month. These invoices will include SUBCONSULTANT work and will be accompanied by monthly
progress reports, back-up materials for expenses, and show approved budget and amount expended to
date.
Deliverables: Monthly Invoices and Progress Reports (6 total).
2.3 Project Kick-off Meeting and Progress Meetings
After receiving notice to proceed, CONSULTANT will conduct a project team kick-off meeting with staff
expected to be involved in the project and key CLIENT staff. The meeting will be used to discuss critical
elements of the Scope of Work, the project schedule, document control, and QA/QC procedures; and to
clearly define the roles and responsibilities of the project team members.
This work element provides for the preparation, attendance, follow-up, and documentation of meetings
during the length of the project. These meetings will be the forums for CLIENT to provide input and
guidance for the direction of the project. They will also be used to discuss project issues, approve
submittals, and develop potential solutions.
CONSULTANT will prepare for, attend, and document up to six (6) meetings with CLIENT staff. The
CONSULTANT will attend one meeting every month with the CLIENT's project manager for the duration of
the project. The meetings will be held in a location acceptable to CLIENT and CONSULTANT.
Deliverables: Meeting Minutes (6 total).
2.4 Quality Assurance /Quality Control Review
This work element is for the QA/QC review of CONSULTANT deliverables by a designated QA/QC staff
member of the CONSULTANT team. CONSULTANT will assign a Quality Manager to the project that will
be responsible for ensuring that quality reviews are performed at stages throughout the project and on
all deliverables. The review will cover field and office work on an on-going basis. QA/QC documentation
will be maintained and filed with project records.
City of Tukwila
Water System GIS Inventory
20
Scope of Services
March 12, 2018
2.5 Change Management
Project Managers from CLIENT and CONSULTANT are responsible for managing changes to the scope and
schedule. CLIENT is responsible for the authorization of any changes to the scope, budget, and/or
schedule. Team members must ensure that work within their areas remains within the defined project
scope, schedule, and budget. When issues, actions, or circumstances occur that could cause a change in
scope, personnel, cost, or schedule, team members must communicate potential changes to the Project
Manager as early as possible. Project Managers will determine whether the potential change issue will
lead to a change in scope, cost, or schedule.
CONSULTANT shall obtain written authorization from CLIENT before implementing any change to this
Scope of Services, schedule, or budget. All changes will be documented using the Project Change Form.
TASK 3.0 WATER SYSTEM GIS INVENTORY
3.1 Fieri Review
CONSULTANT will conduct an existing water system maps/GIS review at the outset of the project to
identify key field conditions that may impact the field mapping including safety, traffic and access issues.
The procedures required to complete the field survey will be determined and safety risks will be analyzed.
3.2 Data Collection
CONSULTANT will field survey the location of water system point features and water system utility paint
locates outside of the City of Tukwila retail water service area that was completed as part of a previous
scope of services. Field notes will be collected to support project deliverables. Pipe connections will be
completed in the field where practical.
CONSULTANT will use CLIENT agreed upon GIS database structure.
3.3 Water System ,As- .,i t. Research
CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the
mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter system
information to be field verified. This will make the field effort more efficient.
3.4 Geodatabase tabase Update.
CONSULTANT will utilize its field surveyed information, and the as -built research to create the
Geodatabase GIS files.
CONSULTANT will include metadata for the Geodatabase updates.
Deliverables: Electronic copy of the updated Geodatabase
City of Tukwila
Water System GIS Inventory
Scope of Services
March 12, 2018
21
22
Exhibit B
City of Tukwila
Water System GIS Inventory
David Evans and Associates, Inc.
Negotiated
Classification Hrs. x Rate = Cost
1 Project Manager (PMGR/PLSU) 112 $ 140.14 15,695.68
2 Quality Control Manager (PICH) 12 $ 203.28 2,439.36
3 GIS Manager (GISM) 20 $ 141.68 2,833.60
4 Survey Manager (SVYM) 16 $ 203.28 3,252.48
5 GIS Technician (GIST) 344 $ 83.16 28,607.04
6 Survey Technician (SVTE) 292 $ 67.76 19,785.92
7 Party Chief (PCHF) 252 $ 92.40 23,284.80
8 Administrative Assistant (ADMA) 12 $ 83.16 997.92
9 Project Administrator (PADM) 12 $ 107.80 1,293.60
Total Hrs. 1072
Total Salary Cost
$ 98,190.40
Direct Expenses
Mileage - Water System GIS Inventory
No. Unit Each Cost
3,000 miles @ $0.545 /mil( $ 1,635.00
Subtotal 1,635.00
David Evans and Associates Total
Page 1 of 1
$ 99,825.40
\\BLVFS1Lshare'SURV44greements\201812018-03-12 Tukwila H2O GIS add-on12018-03-12 Tukwila H2O GIS Fee Sheet VI (dev).xlsx 3/12/2018
23
24
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and David Evans and Associates, Inc.
That portion of Contract No. 16-063 between the City of Tukwila and David Evans and
Associates, Inc. is hereby amended as follows:
Section II Scooe of Work:
Additional scope of Work is attached (see Exhibit A)
. Section III Duration of Agreement:
Contract duration is extended through 12/31/2019
Section IV Payment:
Amendment # 2 provides additional payment in the amount of $ 124,581.00 which is for
additional GIS surveying of the Sanitary Sewer and Surface Water systems per David
Evans and Associates, Inc Scope of services dated March 12, 2018. The new maximum
amount of payment is $437,527.00 (see Exhibit B).
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of , 20
CONTRACTOR / (6&,J
-
Allan
` .J ( , l % 1 c 2 (CSS &n9"
Allan Ekberg, Mayor Printed Name:T e r voci / Set- ,Asp
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
25
26
EXHIBIT A
CITY OF TUKWILA
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
Prepared by:
David Evans and Associates, Inc.
14432 SE Eastgate Way #400
Bellevue, WA 98007
March 12, 2018
27
TABLE OF CONTENTS
TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS 1
1.1 Project Description:............:...............„..»..».........„...................,.,,1
1.2 Project Deliverables Furnished by CONSULTANT...»»»»............n••==•_•_•==,-1
1.3 Responsibilities and Services Provided by CLIENT.....•, ..... . ..„ ....,.,< ................a....,„.„»»„., ..»...... 1
1.4 ProjectAssumptionc...........„.„.„.,...„,..„.............„........,a........,..,,,..,.., .,,,<... .....,.,,.,,.., 1
TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL___z:...=.....3................................ ....„ „s_-=- 2
2.1 Project Management „..... »...»................,,......».,.».........,.......«....,......,..,.,.,...2
2.2 Monthly Invoices/Progress Reports ... 2
2.3 Project Kick-off Meeting and Progress Meetings » „„»„ „._,,....».....................„.e..............................:.2
2.4 Quality Assurance /Quality Control Review .a„,.........,.M»...» . 2
2.5 Change Management 3
TASK 3.0 SANITARY SEWER GIS INVENTORY 3
3.1 Field Review ... .. ,»....„»....» ...::.:..::...:.:........................3
3.2 Data Collection.», .»...,.»..,......:_,»........................•........., 3
3.3 Sanitary Sewer As -Built Research .,...H ..... .... ...... ...„„...„.......,....
...,...:_....3
3.4 Geodatabase Update 3
TASK 4.0 STORM WATER GIS INVENTORY 4
4.1 Field Review 4
4.2 Data Collection..4
4.3 Storm Water As -Built Research » • •4
4.4 Geodatabase Preparation •4
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
28
Scope of Services
May 3, 2016
TASK tO PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS
LI. Project Desc ":;ption
The City of Tukwila (CLIENT) is requesting professional services from David Evans and Associates, Inc.
(CONSULTANT) to inventory and update the Sanitary Sewer and Surface Water Geographic Information
System (GIS).
The major features of the project include:
Sanitary Sewer
• Sewer Manholes
• Sewer Pipes
• Sewer Pump Stations
Surface Water
• Catch Basin
• Pipes and Ditches
• Stormwater Pump Stations
• Stormwater Detention Ponds
• Drain Points
1.2 Project rel"%F3abl5 Furnished byCONSULTANT
CONSULTANT shall deliver the following documents and products to CLIENT as part of this agreement:
• Electronic copy of the updated GIS Geodatabase.
• Structure and Site Photos.
• Structure Data Sheets.
CLIENT will have the opportunity to review each of the deliverables. CLIENT review documents will be
returned with subsequent revision, illustrating that each review comment has been addressed as stated,
or how/why it was not addressed.
1.3 Res on e lhllit 'es and Sew" v ; es 'o ]tided by CL:EN 1'
CLIENT will:
• Provide electronic copy of the existing GIS Geodatabase that is to be updated.
• Provide existing as -built plans, horizontal and vertical monument information, GIS maps and
data, and other available mapping information.
• Review all submittals made to the CLIENT within 15 working days, or as agreed, and return them
to CONSULTANT with consolidated written comments regarding changes or revisions needed.
tzil ProjectAssumptions
• Mapping accuracy requirement for object locations is "mapping grade" (+/- 3 feet). Objects will
be mapped to "survey grade" accuracy (+/- 0.10 feet) throughout the project unless dense
vegetation or forested areas prevent the use of survey grade GPS equipment.
• Horizontal datum will be NAD 83/91.
• Vertical datum will be NAVD 88.
• The project duration is assumed to be six (6) months.
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
March 12, 2018
29
TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL
2.1 Project Manage rent
CONSULTANT will provide direction for staff and review of their work over the course of the project. This
work element includes preparing monthly progress reports, to accompany monthly invoicing, that include
the status of individual work elements, number of meetings attended, outstanding information required,
and work items planned for the following month.
CONSULTANT will monitor the project budget weekly throughout the course of the project. This work
element is intended to help monitor costs and budgets, and to propose corrective actions, if needed.
These actions may include formal requests for increases, modifications, or reductions in scope.
Drawings and documents received and generated over the course of the project require review,
coordination, and file management. The status of requested information will also be maintained.
Monthly Invoices/Progress Reports
Monthly invoices will be prepared by CONSULTANT per CLIENT requirements for work activities for the
prior month. These invoices will include SUBCONSULTANT work and will be accompanied by monthly
progress reports, back-up materials for expenses, and show approved budget and amount expended to
date.
Deliverables: Monthly Invoices and Progress Reports (6 total).
2,3 Project Kick-ol Meetlag and Progress I'MleeitI.ngs
After receiving notice to proceed, CONSULTANT will conduct a project team kick-off meeting with staff
expected to be involved in the project and key CLIENT staff. The meeting will be used to discuss critical
elements of the Scope of Work, the project schedule, document control, and QA/QC procedures; and to
clearly define the roles and responsibilities of the project team members.
This work element provides for the preparation, attendance, follow-up, and documentation of meetings
during the length of the project. These meetings will be the forums for CLIENT to provide input and
guidance for the direction of the project. They will also be used to discuss project issues, approve
submittals, and develop potential solutions.
CONSULTANT will prepare for, attend, and document up to three (3) meetings with CLIENT staff. The
CONSULTANT will attend one meeting every month with the CLIENT's project manager for the duration of
the project. The meetings will be held in a location acceptable to CLIENT and CONSULTANT.
Deliverables: Meeting Minutes (3 total).
2.4 Quality Assurance /Quality Control Rev evki
This work element is for the QA/QC review of CONSULTANT deliverables by a designated QA/QC staff
member of the CONSULTANT team. CONSULTANT will assign a Quality Manager to the project that will
be responsible for ensuring that quality reviews are performed at stages throughout the project and on
all deliverables. The review will cover field and office work on an on-going basis. QA/QC documentation
will be maintained and filed with project records.
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
30
Scope of Services
March 12, 2018
2.5 Change Managerue kt
Project Managers from CLIENT and CONSULTANT are responsible for managing changes to the scope and
schedule. CLIENT is responsible for the authorization of any changes to the scope, budget, and/or
schedule. Team members must ensure that work within their areas remains within the defined project
scope, schedule, and budget. When issues, actions, or circumstances occur that could cause a change in
scope, personnel, cost, or schedule, team members must communicate potential changes to the Project
Manager as early as possible. Project Managers will determine whether the potential change issue will
lead to a change in scope, cost, or schedule.
CONSULTANT shall obtain written authorization from CLIENT before implementing any change to this
Scope of Services, schedule, or budget. All changes will be documented using the Project Change Form.
TASK 3.0 SANITARY SEWER GIS INVENTORY
;i ieid Review
CONSULTANT will conduct an existing as-built/GIS review at the outset of the project to identify key field
conditions that may impact the field mapping including safety, traffic and access issues. The procedures
required to complete the field survey will be determined and safety risks will be analyzed. Structures
requiring subconsultant assistance for traffic control to survey will be identified and will be scheduled to
be completed with other structures requiring traffic control.
Coordinate with traffic control subconsultant.
Prepare traffic control plans when needed.
3,2 Data Collect on
CONSULTANT will field survey the location and collect attributes for up to 50 Sanitary Sewer Manholes
and there accompanying pipes. Photographs and supplemental measurement data sheets will be
collected to support project deliverables. Structure sizes and depths, pipe sizes and invert elevations, etc.
will be measured in the field so that necessary database attribute information can be completed.
Field measurement data will be collected electronically in the field, which will update the GIS database
electronically from the field. Additionally, hard copy structure cards will be completed in the field with
the same measurements so that a quality control check of the information collected electronically in the
field can be performed.
CONSULTANT will use CLIENT provided GIS database structure.
3.3 Sanitary Sewer As -Built Research
CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the
mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter
attribute information to be field verified. This will make the field effort more efficient.
3,4 Geodatabase Update
CONSULTANT will utilize its field surveyed information, and the as -built research to update the CLIENT's
existing Geodatabase GIS files.
CONSULTANT will include metadata for the Geodatabase updates.
Deliverables: Electronic copy of the updated Geodatabase
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
March 12, 2018
31
TASK 4M STORM WATER GIS INVENTORY
4.1 Field Review
CONSULTANT will conduct an existing as-built/GIS review at the outset of the project to identify key field
conditions that may impact the field mapping including safety, traffic and access issues. The procedures
required to complete the field survey will be determined and safety risks will be analyzed. Structures
requiring subconsultant assistance for traffic control to survey will be identified and will be scheduled to
be completed with other structures requiring traffic control.
Coordinate with traffic control subconsultant.
Prepare traffic control plans when needed.
4.2 Data Collection
CONSULTANT will field survey the location and collect attributes for up to 350 Storm Drain Features and
their accompanying pipes. Structure sizes and depths, pipe sizes and invert elevations, etc. will be
measured in the field so that necessary database attribute information can be completed.
Field measurement data will be collected electronically in the field, which will update the GIS database
electronically from the field. Additionally, hard copy structure cards will be completed in the field with
the same measurements so that a quality control check of the information collected electronically in the
field can be performed.
CONSULTANT estimates that the miscellaneous GIS updates that thus far have been requested by CLIENT
can be completed within the allocated budget. In addition, as budget allows CLIENT will provide
CONSULTANT additional CIP project plan sets to be need to be incorporated in to the GIS database.
The CONSULTANT will use CLIENT provided GIS database structure.
4,3 Store Water As Built Research
CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the
mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter
attribute information to be field verified. This will make the field effort more efficient.
4,4 Geocliatalnse Preparation
CONSULTANT will utilize its field surveyed information, and the as -built research to update the CLIENT's
existing Geodatabase GIS files.
The CONSULTANT will include metadata for the Geodatabase updates.
Deliverables: Electronic copy of the updated Geodatabase
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
32
Scope of Services
March 12, 2018
Exhibit B
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory
David Evans and Associates, Inc.
Negotiated
Classification Hrs. x Rate = Cost
1 Project Manager (PMGR/PLSU) 138 $ 138.32 $19,088
2 Quality Control Manager (PICH) 10 $ 200.64 $2,006
3 GIS Manager (GISM) 51 $ 139.84 $7,132
4 Survey Manager (SVYM) 14 $ 200.64 $2,809
5 GIS Technician (GIST) 292 $ 82.08 $23,967
6 Survey Technician (SVTE) 436 $ 66.88 $29,160
7 Party Chief (PCHF) 336 $ 91.20 $30,643
8 Administrative Assistant (ADMA) 24 $ 82.08 $1,970
9 Project Administrator (PADM) 15 $ 106.40 $1,596
Total Hrs. 1316
Salary Cost $ 118,372
Salary Escalation Cost (estimated)
Escalation - % of Labor Cost per year @ 0 year(s) $0
Total Salary Cost $ 118,372
Direct Expenses No. Unit Each Cost
National Barricade - Sanitary Sewer GIS Inventory 1 days @ $1,350 $ 1,350.00
National Barricade - Storm Water GIS Inventory 1 days @ $1,350 $ 1,350.00
Mileage - Sanitary Sewer GIS Inventory 2,000 miles @ $0.540 /mils $ 1,080.00
Mileage - Storm Water GIS Inventory 4,500 miles @ $0.540 /mils $ 2,430.00
Subtotal
$ 6,210
Sanitary Sewer GIS Inventory Totals $ 27,516
Storm Water GIS Inventory Totals $ 97,065
David Evans and Associates Total $ 124,582
Page 1 of 1
\\BLVFSVOare\SURVWgreements12018\2018-03-12 Tukwila SD SS GIS add-on12018-03-12 Tukwila SD SS GIS Fee Sheet V2 (dev).,dsx
3/12/2018 33
34
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
March 26, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Mike Ronda, Ryan Larsen, Mike Cusick, Greg Villanueva,
Gail Labanara, Peter Lau, Steve Carstens, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. NPDES Program 2017 Annual Report and 2018 Stormwater Management Program Plan
Staff provided an overview of the National Pollutant Discharge Elimination System (NPDES)
2017 Annual Report and 2018 Stormwater Management Program (SWMP) Plan. The Annual
Report reflects activities completed in 2017. The SWMP Plan is required by the NPDES Program
to show that the City complies with requirements outlined in the NPDES Phase II permit, and
contains elements such as public education and outreach, public involvement and
participation, illicit discharge detection and elimination, runoff control, municipal operations
and maintenance, compliance with maximum daily load requirements, and monitoring and
assessment. Committee members discussed the importance of public education and
awareness of stormwater fees and how they benefit the community. Staff will work with Chair
Mcleod on an editorial for the local press. DISCUSSION ONLY.
B. Contract Amendments: GIS Services for Water, Sanitary Sewer & Surface Water
*Staff is seeking Council approval to amend two contracts with David Evans and Associates for GIS
services for the Water, Sanitary Sewer, and Surface Water Systems. These amendments, in the
amount of $124,581.00 forthe 2018 Sanitary Sewer and Surface Water, and $99,825.40 forthe Water
GIS Survey, will update existing GIS databases to address new construction and discrepancies.
David Evans and Associates was selected from three firms rated on the strength of its previous work
for the City. UNANIMOUS APPROVAL. FORWARD TO APRIL 2, 2018 REGULAR CONSENT
AGENDA.
C. Contract: Andover Park East Water & Sewer Replacement Construction Management
Staff is seeking Council approval of a contract with AECOM Technical Services in the amount
of $90,000.00 for construction management services for the Andover Park East Water and
Sewer Replacement Project. Several issues were discovered during construction that were not
included in the original scope of services, and this proposed contract will allow finalization of
payments and project closeout. The final total amount for construction management services
is $622,893.84 and under the $640,000 budget. UNANIMOUS APPROVAL. FORWARD TO APRIL
2, 2018 REGULAR CONSENT AGENDA.
35
36
COUNCIL AGENDA SYNOPSIS
Initials
Aleeting Date
Prepared by
Mayor- review
Council review
04/02/18
HH ///),
Motion
Date 04/02/18
al
❑ Ordinance
ilItg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
AN Date
❑ Other
Mtg Date
AN
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police 11 PW
SPONSOR'S Original Contract No. 16-103 with AECOM Technical Services provided construction
SUMMARY management services for the Andover Park East Water and Sewer Replacement Project.
Due to several issues during construction and to complete the closeout of the project, a
new construction management contract is needed with AECOM. Council is being asked to
approve AECOM's additional CM contract in the amount of $90,000.00.
RI .\'U?\XED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 03/26/18 COMMII`IEE CHAIR: THOMAS
r Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADNIIN.
COMMITTI
ITEM INFORMATION
ITEM No.
4.D.
STAFF SPONSOR: HENRY HASH
ORIGIN.U,AGENDA D.ATi:: 04/02/18
AGENDA ITE TITLE. Andover Park East Water and Sewer Replacement Project
Construction Management Agreement with AECOM Technical Services
C.vrIGORY ❑ Discussion
AItg Date
11
Motion
Date 04/02/18
❑ Resolution
Mtg Date
❑ Ordinance
ilItg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
AN Date
❑ Other
Mtg Date
AN
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police 11 PW
SPONSOR'S Original Contract No. 16-103 with AECOM Technical Services provided construction
SUMMARY management services for the Andover Park East Water and Sewer Replacement Project.
Due to several issues during construction and to complete the closeout of the project, a
new construction management contract is needed with AECOM. Council is being asked to
approve AECOM's additional CM contract in the amount of $90,000.00.
RI .\'U?\XED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 03/26/18 COMMII`IEE CHAIR: THOMAS
r Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADNIIN.
COMMITTI
Public Works Department
. Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDI PURI. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$90,000.00 $640,000.00 $0.00
Fund Source: 401 WATER & 402 SEWER FUNDS (PAGES 60 & 77, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/02/18
MTG. DATE
ATTACHMENTS
04/02/18
Informational Memorandum dated 03/23/18
2017 CIP, pages 60 & 77
AECOM's Construction Management Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 03/26/18
38
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation & Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Michael Ronda, Project Manager - Construction
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: Andover Park East Water and Sewer Replacement
Project Numbers 99940103 & 91440204
Construction Management Contract with AECOM
ISSUE
Approve a new Construction Management (CM) contract with AECOM Technical Services for CM
support to close the Andover Park East (APE) Water and Sewer Replacement Project.
BACKGROUND
Council awarded the construction management contract for the APE Water and Sewer
Replacement Project to AECOM in August 2016 for $532,893.84. Several issues were discovered
during construction which were not included in the original CM scope of services. These issues
extended the completion date of the contract and required that additional CM resources be
dedicated to the management effort. In the closeout process the punchlist activity by the contractor
extended past the original CM contract completion date. Now that the construction activities appear
to be complete, a new CM contract is required to finalize the payments and close out the project.
DISCUSSION & FISCAL IMPACT
To complete the construction management effort, the AECOM CM team will require additional time
and resources to close out the remaining paperwork and resolve negotiated payment items. The
total additional fee for this contract is $90,000.00. With this contract, the CM budget will be
allocated as follows:
AECOM Original CM Contract
AECOM Closeout CM Contract
APE Water/Sewer Replacement CM Budget
Total
CM Expense
$532,893.84
90,000.00
$622,893.84
Budget
$640,000.00
$640,000.00
RECOMMENDATION
Council is being asked to approve the Construction Management Contract with AECOM in the
amount of $90,000.00 and consider this item on the Consent Agenda at the April 2, 2018 Regular
Council Meeting.
Attachments' Pages 60 & 77, 2017 CIP
CM Consultant Services Contract Scope and Fee with AECOM
W:\PW Eng \ PROJECTS \A- WT Projects\APE Water Main Replacement (99940103)\Consultant Selection \(010) - CM Scope And Encumbrances\AECOM\New CM Contract \Info Memo AECOM CM Contract 030818 Dock
39
40
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Andover Park E Water Main Replacement Project No. 99940103
Design and construct 2,700 LF of new 8" & 16" ductile iron pipe along Andover Park East from Tukwila Pkwy
to Strander Blvd,
Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures.
Survey and design is complete. Construction is scheduled for 2016 from Strander Blvd to Tukwila Pkwy
with final paving in 2017.
A new pipe will significantly reduce impact on crews from the risk of cataclysmic events.
PWTF loans were rescinded in 2014 & 2015 by the State Legislature.
FINANCIAL
(in $000's)
Through Estimated
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
' Project Location
„ `-
.� ,�►
4mo-.
•.
'
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' -'
it 3
Design
140
59
LL
EFS
a
5
LI
199
Land (RNV)
u
ialfr- "741,S
1 s'I
0
Const. Mgmt.
284
100
I
f
GIS
384
Construction
2,100
685
2,785
TOTAL EXPENSES
140
2,443
785
0
0
0
0
0
0
3,368
FUND SOURCES
Awarded Grant
0
Proposed Bond
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
140
2,443
785
0
0
0
0
0
0
3,368
TOTAL SOURCES
140
2,443
785
0
0
0
0
0
0
3,368
2017 - 2022 Capital Improvement Program
60
41
' Project Location
„ `-
.� ,�►
4mo-.
•.
'
1 in 11 Ai
' -'
it 3
.. ..:
LL
EFS
a
5
LI
W E
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2017 - 2022 Capital Improvement Program
60
41
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Andover Park East Sewer Replacement Project No. 91440204
DESCRIPTION: Design and construct 1,600 LF of 15" and 12" sanitary sewer from Strander Blvd. to 1 -40 5 in Andover Park E.
JUSTIFICATION: Sewer improvement will provide additional capacity for future development along Andover Park East.
STATUS: Project will overlay Andover Park East from Strander Blvd to 1-405 in 2017.
MAINT. IMPACT:
COMMENT:
Construction is scheduled for 2016 from Strander Blvd to Tukwila Parkway.
FINANCIAL
{in $000's)
Through Estimated
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Project Location
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Design
47
43
��._.
90
Land (RAN)
0
Const. Mgmt.
206
50
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256
Construction
1,626
500
2,126
TOTAL EXPENSES
47
1,875
550
0
0
0
0
0
0
2,472
FUND SOURCES
Awarded Grant
0
Proposed PWTF/Bond
0
Mitigation Actual
0
Mitigation Expected
290
290
Utility Revenue
47
1,585
550
0
0
0
0
0
0
2,182
TOTAL SOURCES
47
1,875
550
0
0
0
0
0
0
2,472
2017 - 2022 Capital Improvement Program
42
77
Project Location
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2017 - 2022 Capital Improvement Program
42
77
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:16-103
CONSULTANT AGREEMENT FOR
CONSTRUCTION MANAGEMENT SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and AECOM Technical Services, hereinafter referred to as "the Consultant",
in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform construction
management services in connection with the project titled `Andover Park East Water Main
and Sewer Replacements'.
2. Scone of Services. The Consultant agrees to perform the services, identified on Exhibit "A-
1" attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending June 30, 2018, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant
shall perform all services and provide all work product required pursuant to this Agreement
no later than June 30, 2018 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $90,000.00 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
43
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised : 1-2013
44
Page 2
4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
CA revised : 1-2013
Page 3
45
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law: Venue: Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
AECOM Technical Services
710 5th Avenue, Suite 1000
Seattle, WA 98004
18. Entire Agreement: Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised : 1-2013
46
Page 4
DATED this day of , 20
CITY OF TUKWILA CONSULTANT
Allan Ekberg, Mayor
By: : t 111
PrintedAame: /C11/11/
Title: '
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1-2013
Page 5
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Andover Park East
City of Tukwila
Exhibit A-1
SCOPE OF SERVICES
Construction Management and Contract Administration Services for the
Andover Park East Water Main and Sewer Replacements
City of Tukwila
AECOM Technical Services, Inc. ("Consultant") proposes to provide to the City of Tukwila, Washington
("Client") construction management services for the Andover Park East (APE) Water Main and Sewer
Replacement Project (hereinafter called "Project"). These services will include inspection, construction
management, and contract administration assistance for the project as detailed in the following:
I. INTRODUCTION
The following scope of services is based upon the assumptions outlined herein. Associated costs are
detailed in EXHIBIT B- Rev 1.
Assumptions:
• Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT
Construction Manual.
• Design by Others: It is understood and agreed that the Consultant did not prepare the Contract
Documents for the project, and the Client will provide the Consultant the support of the Engineer -of -
Record during the course of the Consultant's work.
I. DETAILED SCOPE OF WORK
Subtask 1 — Administration/Quality Control
Consistent with the hours shown in EXHIBIT B — Rev 1, the Consultant shall provide overall project
management and contract administration associated with the service agreement between the Consultant
and the Client. This effort will include the following elements:
1.1 Prepare of Consultant invoicing and progress reporting to the Client.
1.2 Perform internal administration of the Consultant's Task Order.
1.3 Prepare any supplements to the Consultant's Task Order.
1.4 Make periodic field visits and conduct project reviews for the quality of services provided by
AECOM and consistency with AECOM's project quality plan.
Subtask 2 — Document Control
Consistent with the hours shown in EXHIBIT B - Rev 1, the Consultant shall provide document control
services including the following elements:
2.1 Process; track and archive construction records including: Inspectors Daily Reports (IDR's);
Requests for Information (RFI's); Submittals; Requests for Approval of Materials (RAM's);
Statements of Working Days. Consultant shall maintain submittal and RFI logs to track when
documents are received and returned to the contractor.
2.2 Compile and review inspector pay quantity and force account records, and prepare monthly
contractor progress pay estimates.
2.3 Review and archive project record documentation associated with prevailing wage reporting,
including Requests to Sublet, Intents to Pay Prevailing Wage, Certified Payroll, Affidavits of
Wages Paid, and Contractor employee wage interviews.
Page 1 of 5
Updated: 3/5/2018
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Andover Park East
City of Tukwila
2.4 Review and archive Certificates of Materials Origin tracking and reconcile against the Projects
Record of Materials prepared by others.
2.5 Attend and provide minutes for up to 26 weekly contractor construction progress meetings.
2.6 Maintain a material testing log that tracks the test date, type of material test, test result,
specification requirement and action taken if a failed result is received from the material testing
consultant.
2.7 Maintain a list of approved change orders and potential change orders. Potential change orders
will have a force account estimate of the extra work related to that item(s), until an approved
change order is executed.
Subtask 3 — Field Inspection
The Consultant shall provide construction inspection services consistent with the hours shown in
EXHIBIT B - Rev 1. This effort will include the following elements:
3.1 Prepare daily construction reports recording the contractor's operations performed for each day
the Consultant is on site; measure the quantities of materials installed, log equipment and staff
present, weather conditions, and any observed problems or construction issues.
3.2 Prepare Daily Payment Notes, Statements of Working Days, and Force Account Records (if
necessary).
3.3 Respond to contractor questions which may arise as to the quality and acceptability of
furnished materials or work performed per the requirements of the construction contract
documents.
3.4 Respond to general questions raised by adjacent property owners, businesses, or general
public. Complaints or detailed questions shall be referred to the Client.
3.5 Prepare field records and documents in accordance with Projects Record of Materials.
3.6 Coordinate with Resident Engineer and Client for changes and updates to the ROM.
3.7 For each day the Consultant is on site, provide photographs of traffic control set-up and work
activities during the course of construction. Photographs will be in digital format and cataloged
by date.
3.8 Facilitate the Contractor's coordination with existing utilities within the project boundaries.
3.9 Review the Record of Materials (ROM) against the material testing results provided by the
Project's material testing consultant, and advise the Contractor accordingly.
3.10 Monitor the Contractor's compliance with water quality permits and the requirements of the
TESC and SPCC Plans.
3.11 Attend added weekly construction meetings due to extended contract time. (WORK
COMPLETE BUT UNPAID ADDED COSTS ARE INCLUDED)
3.12 The Construction Inspector shall review monthly pay estimates with the Contractor and provide
recommendations to the Resident Engineer and Client. (WORK COMPLETE BUT UNPAID
ADDITIONAL COSTS EXPENDED FOR THIS DUE TO ADDITIONAL PAY ESTIMATES ON
THE PROJECT IS INCLUDED)
3.13 Verify Contractor provided markups accuracy and forward to the Client. The Consultant
Inspector will track and record field changes on drawings and use this information to verify the
Contractor's construction record drawings.
3.14 Participate in the Project's final inspection and assist in developing a list of any remaining
deficiencies. (WORK COMPLETE BUT UNPAID COSTS ARE INCLUDED)
3.15 For the days present on site, the construction inspector shall observe day-to-day construction
activities. By providing inspection oversight, the Consultant shall assume no responsibility for
proper construction techniques or job site safety but will report to the Contractor and Client any
known public safety concerns immediately. The presence of the Consultant's personnel at the
Page 2 of 5
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Updated: 3/5/2018
Andover Park East
City of Tukwila
construction site is for the purpose of providing to the Client a greater degree of confidence that
the completed work will generally conform to the Contract Documents and that the integrity of
the design concept as reflected in the Contract Documents has been implemented and
preserved by the Construction Contractor.
3.16 The Consultant will endeavor to protect all parties against defects and deficiencies in the work
of the Contractor, but cannot guarantee the Contractor's performance and shall not be
responsible for construction means, methods, measurements, techniques, sequences of
procedures, or for safety precautions and programs in connection with the work performed by
the Construction Contractor and any subcontractors.
Subtask 4 — Construction Management
Provide construction management services, consistent with the hours shown in EXHIBIT B — Rev 1. This
effort will include the following elements:
4.2 Supervise the Consultant's field personnel assigned to the project.
4.3 Liaison between the Contractor's management and the Client's management personnel, acting
as the direct point of contract for both parties.
4.4 Review and approve daily construction reports prepared by the construction inspector.
4.5 Respond to contractor questions which may arise as to the quality and acceptability of
furnished materials, work performed, and to general questions raised by adjacent property
owners or general public.
4.6 Facilitate coordination between the Contractor, Client and project stakeholders regarding status
and issues of construction activities.
4.7 Chair additional weekly construction meetings. (WORK COMPLETE BUT UNPAID ADDED
COSTS ARE INCLUDED)
4.8 Prepare official correspondence to the Contractor and issue upon the Client's approval.
4.9 Review monthly pay estimates with the Contractor and provide recommendation to the Client
for release of payment.
4.10 Supervise contract close-out activities including as -built drawings, final payment, and
completion notices. Consultant shall provide the Client, at contract close-out, construction
records to the all applicable funding agencies.
4.11 The Consultant shall assume no responsibility for proper construction techniques or job site
safety but will report to the Contractor and Client any observed public safety concerns
immediately. The presence of the Consultant's personnel at the construction site is for the
purpose of providing to the Client a greater degree of confidence that the completed work will
generally conform to the Contract Documents and that the integrity of the design concept as
reflected in the Contract Documents has been implemented and preserved by the construction
Contractor.
4.12 The Consultant will endeavor to protect all parties against defects and deficiencies in the work
of the Contractor, but cannot guarantee the Contractors' performance and shall not be
responsible for construction means, methods, measurements, techniques, sequences of
procedures, or for safety precautions and programs in connection with the work performed by
the construction contractor and any subcontractors.
Subtask 6 — Materials Testing
The Consultant will retain a materials testing subconsultant to perform soil and concrete testing which
includes: gradations, in-place density, Proctor compaction tests, concrete air entrainment, concrete test
cylinders, and asphalt composition. These services are budgeted as an allowance and the actual costs of
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Andover Park East
City of Tukwila
the testing effort may vary. The Consultant shall advise the Client regarding the status of the materials
testing budget to allow funds to be added or removed as necessary.
In addition to traditional materials testing, Contaminated Materials from the project site were discovered.
The Consultant retained a firm to perform testing on potentially contaminated materials. The Consultant
performed additional services for sampling, analysis, and disposal permitting.
THIS TASK'S WORK IS COMPLETE BUT UNPAID COSTS ARE INCLUDED.
Subtask 7 — Archaeological Monitoring and Inadvertent Discovery Plan and Field
Monitoring.
The Consultant shall prepare Archaeological Monitoring and Inadvertent Discovery Plan to the
Washington State Historic Preservation Officer (SHPO), Department of Archaeology and Historic
Preservation (DAHP) and the Tribes. The Plan shall address the required response by the contractor and
project team for a potential intersection of the construction work with pre -contact archaeology or human
remains. The plan shall be based upon previous archeological surveys by others. The draft plan shall be
submitted to DAHP and the Tribes for comment and subsequently finalized. At the conclusion of open cut
excavation activities, the Consultant shall prepare a final report summarizing the findings of the
monitoring effort. The Consultant shall provide a qualified archaeological monitor during open cut
excavation activities by the Contractor. This person shall be responsible for monitoring the Contractor's
compliance with the Archaeological Monitoring and Inadvertent Discovery Plan, and to be available to
respond to related Contractor questions. The monitor shall not enter the excavation without the specific
direction by the Consultant's Resident Engineer.
THIS TASK'S WORK IS COMPLETE BUT UNPAID COSTS ARE INCLUDED.
Subtask 8 — Change Order Resolution
The Consultant shall provide services for preparing change order packages consistent with the hours
shown in Exhibit B — Rev 1, this includes independent cost estimates (ICE), change order forms; and,
force account records.
Subtask 9 — Claims/Disputes Support
Consultant will use existing records from construction to summarize remaining dispute items for
reconciliation between Contractor and the City of Tukwila and coordinate/attend one meeting to try to
resolve these issues equitably.
Ill. Consultant Deliverables; including but not limited to:
Inspector Daily Reports
ii. Construction Photographs
iii. Weekly Meeting Minutes and Agendas
iv. Submittal, RFI, and Material Testing Logs
v. Change Order Log
vi. Monthly Contractor Pay Requests with field note record and quantity documentation
vii. Punch -lists and tracking documentation
viii. All Project Records received from the Contractor described under Subtask 2
ix. Other records generated as a result of this Contract, when requested by the Client, or as
deemed necessary by a public record request.
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Andover Park East
City of Tukwila
IV. Responsibilities of the Client
Provide CM oversight and approval authority for all construction activities.
ii. Manage the Designer -on -Record team as part of the Project Designer's on-call design
support and architectural submittal review.
iii. Process all contract documents through the City's approval process (e.g. CM services
invoices, construction contract, monthly pay estimates, change order execution, cost
reduction proposals, time extensions, etc.).
iv. Provide preferred forms and formats, and filing structure to the Consultant.
v. Oversee the Consultant on conducting schedule evaluation, monitoring, and evaluate Time
Impact Analysis for changes.
vi. Provide and assist the Consultant in utility coordination with third -party utilities under project
specific or franchise agreements.
vii. Provide operations & maintenance interface with other City Staff for ongoing project issues.
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54
APE Water Sewer Replacement
Exhibit B - Rev 1 Estimate 2 months remaining for closeout.
Estimated Hours to Complete Project
1 Admin/QC
Hours to complete
Raw Rate (Payroll Rate) Raw Total
Billing Rate
2 hours
9 hours
10.25 hours
5 hours
5 hours
4 hours
100.51 $
86.20 $
29.64 $
34.06 $
30.52
88.79 $
201.02
775.80
303.81
170.30
152.59
355.14
$ 270.51 bill rate
$ 232.00 bill rate
$ 79.77 bill rate
$ 91.67 bill rate
$ 82.14 ''bill rate
$ 238.96 bill rate
Loaded Total Employee
Fillis - Expended
Bardwell - Expended
Coughlin - Expended
Epperson - Expended
Coughlin
Bardwell
541.03
2,087.99
817.67
458.35
410.69
955.83
35.25ITotal Hours
2 - Doc Control
Hours to complete
99.5 hours
151
40 hours
290.5:, Total Hours
3 - Inspection
Hours to complete
189 hours
12.5 hours $
16 hours $
Raw Rate (Payroll Rate)
$
33.66
31.96
36.00
1,958.67 Total Loaded (revenue) !,
Raw Total Billing Rate
$ 3,349.17 $ 82.37 bill rate
$ 4,825.96 $ 86.02 bill rate $
$ 1,440.00 $ 96.89 bill rate ; $
$ 9,615.13 Total Loaded (revenue) ! 1 $
$ 5,271.56
Loaded Total
8,195.42
12,988.59
3,875.62
25,059.62
Raw Rate (Payroll Rate) Raw Total
Billing Rate
$ 58.09 $ 10,979.01
33.66
58.67 $
142.15 bill rate
82.37
938.72 $ 143.57 bill rate
Employee
Juan - Expended
Shinsato - Expended
Shinsato
Loaded Total Employee
$ 26,865.64 Vaughn - Expended
5 1,029.58 Juan - Expended
$ 2,297.05 Vaughn
217.5ITotal Hours
4 - Construction Management
Hours to complete Raw Rate (Payroll Rate)
$ 11,917.73 Total Loaded (revenue) I $ 30,192.26
Raw Total Billing Rate
Loaded Total Employee
30.5lhours
16 hours I $
86.20 I $ 2,629.10 $ 232.00 'bill rate' I $
88.79 j $ 1,420.58 I $ 238.96 bill rate I $
7,075.96
Bardwell - Expended
3,823.34 ;Bardwell
0.5'Total Hours
7 - Arch Monitoring
Hours to complete
$ 2,629.10 Total Loaded (revenue)
Raw Rate (Payroll Rate) Raw Total Billing Rate
Is
7,075.96
Loaded Total
Employee
6i hours
44.34; $
266.05 $
9.5 hours
2.5 hours
7 hours
1 hours
8 hours
COI Labor Costs
34
Is
$
58.67;$
28.70$
119.34 bill rate
$ 716.04 Butler - Expended
557.37 $ 143.57 bill rate I $
71.74 $ 77.23 bill rate $
235.62 $ 82.37 bill rate I $ 576.56
63.40 $ 170.63 bill rate $ 170.63
33.66 $
1,363.87 Becker - Expended
193.08 Bergeson - Expended
63.40j$
28.70 j $
229.57 $ 77.23 bill rate 617.86
Kline - Expended
McDaniel - Expended
McLandrich - Expended
Total Hours
8 - Change Order Resolution
Hours to complete
$ 1,423.74 Total Loaded (revenue)
Raw Rate (Payroll Rate) Raw Total Billing Rate
$ 626.00 Expended Monitoring Laboi
'Loaded Total
Employee
32 hours
40 hours
88.79 $ 2,841.15
36.00. $ 1,440.00
$ 238.96 bill rate
$ 96.89 bill rate
7,646.68
3,875.62
Bardwell
Shinsato
721 Total Hours
4,281.15 Total Loaded (revenue)
11,522.29
55
9 - Contaminated Materials
Hours to complete
Raw Rate (Payroll Rate) Raw Total
Billing Rate
Loaded Total
Employee
5.5
hours
$ 37.77 $ 207.74
' $ 101.65
bill rate I $ 559.10
Cabanillas - Expended
1.5
hours
$ 30.04
$ 45.06
$ 80.85
bill rate I $ 121.27
Ellenberger - Expended
8
hours
$ 38.27
$ 306.16
$ 103.00
bill rate j I $ 824.00
Garner - Expended
1.5
hours
$ 29.68
$ 44.52
$ 79.88
bill rate
$ 119.82
Gebel - Expended
6.75
2.5
hours
$ 27.17
$ 183.40
$ 73.13
bill rate
$ 493.60
Holmes - Expended _
hours
$ 31.78
$ 79.45
$ 85.53
bill rate
$ 213.83
Panteleeff - Expended
5�hours
$ 63.40
$ 317.00
$ 170.63
bill rate -
$ 853.17
Raubvogel - Expended
ANALYTICAL TESTING $ 720.00
30.75'Total Hours
56
1,183.32 Total Loaded (revenue(
ETC - Materials Testing
ETC 00C
Total Additional Costs
$ 2,425.00
$ 5,000.00
94,715.54
- Remaining Budget = $
4,775.65 recent invoice
Vehicles and supplies
Amount remaining after most
Added Budget Required = $ 89,939.89
Use $90,000
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
March 26, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Mike Ronda, Ryan Larsen, Mike Cusick, Greg Villanueva,
Gail Labanara, Peter Lau, Steve Carstens, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. NPDES Program 2017 Annual Report and 2018 Stormwater Management Program Plan
Staff provided an overview of the National Pollutant Discharge Elimination System (NPDES)
2017 Annual Report and 2018 Stormwater Management Program (SWMP) Plan. The Annual
Report reflects activities completed in 2017. The SWMP Plan is required by the NPDES Program
to show that the City complies with requirements outlined in the NPDES Phase II permit, and
contains elements such as public education and outreach, public involvement and
participation, illicit discharge detection and elimination, runoff control, municipal operations
and maintenance, compliance with maximum daily load requirements, and monitoring and
assessment. Committee members discussed the importance of public education and
awareness of stormwater fees and how they benefit the community. Staff will work with Chair
Mcleod on an editorial for the local press. DISCUSSION ONLY.
B. Contract Amendments: GIS Services for Water, Sanitary Sewer & Surface Water
Staff is seeking Council approval to amend two contracts with David Evans and Associates for GIS
services for the Water, Sanitary Sewer, and Surface Water Systems. These amendments, in the
amount of $124,581.00 forthe 2018 Sanitary Sewer and Surface Water, and $99,825.40 forthe Water
GIS Survey, will update existing GIS databases to address new construction and discrepancies.
David Evans and Associates was selected from three firms rated on the strength of its previous work
for the City. UNANIMOUS APPROVAL. FORWARD TO APRIL 2, 2018 REGULAR CONSENT
AGENDA.
C. Contract: Andover Park East Water & Sewer Replacement Construction Management
Staff is seeking Council approval of a contract with AECOM Technical Services in the amount
*of $90,000.00 for construction management services for the Andover Park East Water and
Sewer Replacement Project. Several issues were discovered during construction that were not
included in the original scope of services, and this proposed contract will allow finalization of
payments and project closeout. The final total amount for construction management services
is $622,893.84 and under the $640,000 budget. UNANIMOUS APPROVAL. FORWARD TO APRIL
2, 2018 REGULAR CONSENT AGENDA.
57
58
COUNCIL AGENDA SYNOPSIS
l uitial.c
ilfee/iap Date
Prepared by
Mayor's review
Council review
03/26/18
RB
(�'{
tllotion
Date 4/2/18
04/02/18
RB
'':(
(;1
❑ Other
Altg Date
C.vI'I.GORY 11 Discussion
►1
Mrs Date
Aftg
SPONSOR ❑Council
HR ❑DCD ❑Iinan•e ❑Fire TS Pe'R ❑Police ❑PIF ❑Court
ITEM INFORMATION
ITEM No.
4.E.
STAN, SPoNSoIt: RACHEL BIANCHI
ORIGP\.AI, AGI•:NI).A D.ATI•.: 3/26/18
AGI:N1).\ I rr.ni Trr1.1? Contract amendment for topographical survey services for Fire Station 54 and the
Justice Center
3/26/18
tllotion
Date 4/2/18
❑ Resolution
.111g Date
❑ Orcimance
Altg Date
❑ Bid_F1noatrd
Alts Date
❑ PublicNeaitp
Alts Date
❑ Other
Altg Date
C.vI'I.GORY 11 Discussion
►1
Mrs Date
Aftg
SPONSOR ❑Council
HR ❑DCD ❑Iinan•e ❑Fire TS Pe'R ❑Police ❑PIF ❑Court
►1P1iayor
SPC)NSolt'S The Council is being asked to approve a contract amendment with BRH for topographilcal
SU\1.\L\RV surveys of the new Fire Station 54 site and Justice Center. This would increase their
contract by $64,100 for a total of $131,000. BRH has previously done ALTA surveys for all
of the Public Safety Plan sites.
RI:A II•No,u By ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 3/19/18 COMMITTEE CHSAIR: HOUGARDY
Public Safety Comm.
❑ Planning Comm.
RECOMMENDATIONS:
SI( ' sr)R/AD.v1IN.
COnIa111
Mayor's Office
1-I:I,. Unanimous Approval; Forward to C.O.W.
COST IMPACT / FUND SOURCE
I xI I{N1)ITUR1: RI:QUIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source: PUBLIC SAFETY BONDS
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
3/26/18 Forward to Regular Meeting
MTG. DATE ATTACHMENTS
3/26/18
Informational Memorandum dated 3/14/18
Proposed Contract Amendment
BRH Proposal for Topographical Survey Services
Minutes from the Public Safety Committee meeting of 3/19/18
4/2/18
No attachments
c,,
60
COUNCIL AGENDA SYNOPSIS
1 nitiale
Meeting Dale
Prepared by
Mayor'.' revie
Council review
03/26/18
BJM
Safety Plan
ill
04/02/18
BJM
❑ Bid_davard
tlleg Date
�,ry
❑ Other
MIg Date
C.vIi:GORY ►1 Discussion
►1 Resolution
A1tg Date
AItg Dale 4/2/18
SPONSOR ❑Council
❑IIR ❑DCO ❑Finance Fire ❑TS' ❑P&R ❑Police ❑PW Court
►4Mayor
ITEM INFORMATION
ITEM No.
4.F.
STAFF SPONSOR: BRANDON MILES
ORRIIN,U. ACI:NI)a DX1E: 3/26/18
AGNNin I I i :Ni TIT
LF: Leases associated
with the Public
Safety Plan
3/26/18
❑ Motion
Meg Date
❑ Ordinance
Altg Dale
❑ Bid_davard
tlleg Date
❑ Public hearing
,Ift Date
❑ Other
MIg Date
C.vIi:GORY ►1 Discussion
►1 Resolution
A1tg Date
AItg Dale 4/2/18
SPONSOR ❑Council
❑IIR ❑DCO ❑Finance Fire ❑TS' ❑P&R ❑Police ❑PW Court
►4Mayor
SPONSOR'S Adopting a City Council Resolution authorizing the Mayor (or designee) to enter into short
SIrnI\I:\RY term leases on properties acquired by the City for the new Justice Center and combined
Public Works Shop.
Ri:vII:wI,:u BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 3/19/18 COMMITTEE CHAIR:
11 Public Safety Comm.
❑ Planning Comm.
HOUGARDY
RECOMMENDATIONS:
SI'oNs()R/;11)mIN.
COMMI
City Adminstration
iii a: Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ElPl?NDITURK RI.IQUIRPD AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $N/A $N/A
Fund Source: N/A
Comments: N/A
MTG. DATE
RECORD OF COUNCIL ACTION
3/26/18
Forward to Regular Meeting
MTG. DATE ATTACHMENTS
03/26/18
Informational Memorandum, dated 3/13/18
Draft Resolution
Minutes from Public Safety Meeting of 3/19/18
4/2/18
Resolution
121
62
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING THE MAYOR
TO ENTER INTO LEASE AGREEMENTS FOR THE
PROPERTIES ANTICIPATED TO BE ACQUIRED AS PART
OF THE CITY'S PUBLIC SAFETY PLAN PROJECT.
WHEREAS, on November 6, 2017, the Tukwila City Council adopted Ordinance No.
2554, which identified locations for siting of the City's new combined Public Works shops
facility and a Justice Center ("the Properties"), both of which are part of the City's Public
Safety Plan projects; and
WHEREAS, the City is currently in the process of acquiring the Properties, either
through voluntary agreements or condemnation proceedings; and
WHEREAS, there are businesses currently operating on many of the Properties; and
WHEREAS, the City desires to lessen the impacts to the businesses operating on
the Properties; and
WHEREAS, the Revised Code of Washington (RCW) Chapter 35A.11 grants the
Tukwila City Council the authority to lease City -owned property; and
WHEREAS, the Tukwila City Council desires to delegate its authority to lease to the
Mayor, in limited circumstances set forth herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Lease Authority Delegated. The Tukwila City Council delegates its
authority to lease City property to the Mayor or his or her designee.
W:\Word Processing\Resolutions\Lease agreements authorized on PW shops and Justice Center 3-12-18
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Page 1 of 2 63
Section 2. Property Limitation. This delegation of authority to lease City property
from the Tukwila City Council to the Mayor shall only apply to the Properties acquired for
the new combined Public Works shops facility and the Justice Center, as identified in
Ordinance No. 2554, adopted by the City Council on November 6, 2017.
Section 3. Expiration. Unless extended by the Tukwila City Council, the authority
granted to the Mayor herein shall terminate on December 31, 2020.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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64 BM:bjs Page 2 of 2
COUNCIL AGENDA SYNOPSIS
I nitiali
Meetint Date
Prepared by
Mayor renew
Council review
03/26/18
CL
0'
0
04/02/18
CL
Cc"
;r-\___
❑ Resolution
Altg Date
❑ Bid (ward
Alig Date
❑ Other
.11tg Date
CA.I.Nt;t)RY ►1 Discussion
11 Ordinance
.1 Public Hearing
.11tg Date
lltg Date 4/02/18
ITEM INFORMATION
ITEM No.
5.A.
STAFF SPONSOR: CAROL LUMB
ORIGIN.U.:1UNNI).A D.A'I'I:: 3/26/18
Acl:NI).\ I'I i :Ni TITLE
Revisions to TMC 18.06, Definitions,
regulations
and TMC
18.54, Urban
Forestry and
Tree
03/26/18
❑
:1 itg
Motion
Date
❑ Resolution
Altg Date
❑ Bid (ward
Alig Date
❑ Other
.11tg Date
CA.I.Nt;t)RY ►1 Discussion
11 Ordinance
.1 Public Hearing
.11tg Date
lltg Date 4/02/18
11(g Date 03/26/18
SPONSOR ❑Council ❑Mayor
❑I'inan e ❑Fire TS ❑Pc_27R ❑Police PII- ❑Court
71 IR IIDCD
SPONSOR'S Revisions to TMC 18.06, Definitions, to update landscaping and urban forestry terminology
SuNImARY and revisions to TMC 18.54, Urban Forestry and Tree regulations to implement
Comprehensive Plan goals and policies on urban forestry and tree canopy. The Council is
being asked to hold a public hearing on the two draft ordinances and then consider and
approve the ordinances at its regular meeting on 4-2-18.
RI1V'II.A\ I?I) BY ❑ C.O.W. Mtg.
❑ Trans &Infrastructure
DATE: 2/13/
.1
CDN Comm
❑ Finance Comm. ri Public Safety Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMTI"TEE CI FUIR: KRULLER
❑ Arts Comm.
& 2/27/ 18
RECOMMENDATIONS:
SIB)NSOR/AI)nIIN.
CONI\n'I"I
Department of Community Development
I:I I Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
E\PI:.NDITURI? RI:OUIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/26/18
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
03/26/18
Informational Memorandum dated 03/15/18
Ordinance Revising TMC 18.06, Definitions
Ordinance Revising TMC 18.54, Urban Forestry and Trees
2/13 & 2/27/18 Community Development and Neighborhoods Committee mtg minutes
Binder (**for those who have already received the binder, please bring to meeting)
4/2/18
Ordinances with changes from 3/26 C.O.W. with updated Info Memo
__r_
66
TO:
FROM:
BY:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Members of the Tukwila City Council
Nora Gierloff, Deputy Director, Department of Community Development
Carol Lumb, Senior Planner
CC: Mayor Ekberg
DATE: March 28, 2018
SUBJECT: Update of TMC 18.06. Definitions and TMC 18.54. Tree Reaulations
ISSUE
Adopt updated tree regulations to implement new urban forestry Comprehensive Plan goals and
policies and add Zoning Code definitions that address urban forestry and landscaping
terminology.
BACKGROUND
The City Council held a public hearing March 26, 2018 on the Tukwila Tree and Environment
Advisory Committee and Planning Commission recommended tree regulations and revisions to
the definitions found in TMC 18.06 related to urban forestry and landscaping.
No members of the public testified at the hearing, however, an email was received from Greg
and Vanessa Zaputil attaching comments they submitted to the Planning Commission on
January 10th and January 24, 2018, during the Commission's review of the draft regulations.
These comments can be found in the Council's notebook, under Tab IV, as follows:
• January 10, 2018 email and comments: Tab IV, page 62
• January 24, 2018 email and comments: Tab IV, labeled IV. A. (handed out at 1/25/18
Planning Commission public hearing on draft ordinances.
• Staff summary responding to the comments are found in the draft Planning Commission
minutes for the January 25, 2018 meeting, found at tab IV, labeled IV. E., page 6 of 9.
DISCUSSION
The Council did not make any changes to the draft ordinance amending TMC 18.06, Definitions.
For the draft ordinance amending TMC 18.54, Urban Forestry and Tree Regulations, the
Council directed that Section 5 of the ordinance, TMC 18.54.040 be revised to move "B.
Single-family Tree Removal - Up to Four Trees." to the beginning of the section; "A.
Permit Application." would then become "B. Permit Application." The section would be
organized as follows:
18.54.040 Permit Submittal Requirements
A. Single-family Tree Removal — Up to Four Trees.
B. Permit Application.
C. See Table B for the number of replacement trees required, if any.
D. Permit Materials Waiver.
E. Permit Application Fee.
CL 3/28/2018 11:36 AM
W.11Sharepoint\Long Range Planning12016-2017 Landscape & Tree Code Update\Tree CodelCouncil Review14-2-18 Info Memo
67
INFORMATIONAL MEMO
March 28, 2018
Page 2
Staff is proposing a technical amendment to the draft ordinance amending TMC 18.54 to
address the Washington State Forest Practices Act, which governs properties growing timber
for commercial harvesting purposes. The amendment proposes a new exemption from the
proposed tree regulations as follows:
TMC 18.54.030 C. Tree Removal Exemptions: New exemption:
6. Removal of trees as allowed with a Class I-IV forest practices permit issued by the
Washington State Department of Natural Resources.
Should there be any site in Tukwila regulated under the Forest Practices Act that applies
to harvest timber, the timber removal would be regulated by the Washington State
Department of Natural Resources, which has its own permit and review process for
timber harvesting.
FINANCIAL IMPACT
No financial impact.
RECOMMENDATION
Review the Council -revised regulations from the Committee of the Whole meeting on March 26,
2018 and adopt the revisions to TMC 18.06 and TMC 18.54.
ATTACHMENTS
1. Draft Ordinance amending TMC 18.06, Definitions.
2. Revised Draft Ordinance amending TMC 18.54, Tree Regulations, reflecting
recommended changes by the Community Development and Neighborhoods
Committee.
**Please bring your notebook labeled "Tukwila City Council Review, Revisions to TMC
18.06, Definitions, and Revisions to TMC 18.54, Urban Forestry and Tree Regulations to
the April 2, 2018 Council meeting.
CL 3/28/2018 11:36 AM
68 W:11Sharepoint\Long Range Planning12016-2017 Landscape & Tree Code Update\Tree CodelCouncil Review14-2-18 Info Memo 3-26-18
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADDING AND REVISING
DEFINITIONS RELATED TO TREES, AS CODIFIED IN
TUKWILA MUNICIPAL CODE CHAPTER 18.06, TO REFLECT
BEST PRACTICES; REPEALING DEFINITIONS CODIFIED IN
TUKWILA MUNICIPAL CODE CHAPTER 18.06 THAT ARE NO
LONGER NEEDED; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City has adopted Comprehensive Plan goals and policies on urban
forestry and landscaping; and
WHEREAS, the City has adopted new landscaping and tree regulations to implement
the Comprehensive Plan goals and policies on urban forestry and landscaping; and
WHEREAS, the Definitions found in Tukwila Municipal Code (TMC) Chapter 18.06
must be updated to include terminology that reflects best practices in the landscaping and
arboriculture industry; and
WHEREAS, the Tukwila Tree and Environment Advisory Committee, composed of
citizens, business representatives, environmental professionals and City officials, met in
September, October and November 2017 to review and provide guidance on tree
regulations and revisions to Zoning Code definitions, which were forwarded to the Tukwila
Planning Commission for review; and
WHEREAS, on December 26, 2017, the City's State Environmental Policy Act (SEPA)
Responsible Official issued a Determination of Non -Significance on the proposed
amendments to TMC Chapter 18.06, "Definitions;" and
WHEREAS, in accordance with RCW 36.70A.106 and WAC 365-196-630, on January
5, 2018, a 60 -day notice of intent to adopt the proposed revised development regulations
was sent to the State of Washington Department of Commerce and to other state
agencies to allow for a review and comment period, which comment period ended prior to
adoption of this ordinance; and
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69
70
WHEREAS, on January 25, 2018, the Tukwila Planning Commission, following
adequate public notice, held a public hearing to receive testimony concerning amending
the Tukwila Municipal Code and at that meeting adopted a motion recommending the
proposed changes; and
WHEREAS, the Tukwila City Council, following adequate public notice, held a public
hearing on March 26, 2018, to receive testimony concerning the recommendations of the
Planning Commission;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
At -Risk Tree
"At -Risk Tree" means a tree that is exposed to potential damage but can be
retained during construction by use of appropriate tree protection measures as
prescribed by a Qualified Tree Professional or by TMC Chapter 18.54.
Section 2. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.125, "Caliper," is hereby amended to
read as follows:
Caliper
"Caliper" means the AmericanHort accepted standard for measurement of trunk
size of nursery stock. Caliper of the trunk for new trees shall be taken six inches above
the ground for up to and including four -inch caliper size trees, and 12 inches above
ground for larger size trees.
Section 3. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.135, "Canopy Cover," is hereby
amended to read as follows:
Canopy Cover
"Canopy Cover" means the extent of the canopy for an individual tree, or the
cumulative areal extent of the canopy of all trees on a site. When a tree trunk straddles
a property line, 50% of the canopy shall be counted towards each property. The canopy
coverage of immature trees and newly planted trees is determined using the projected
canopy areas in the City of Tukwila's Recommended Tree List.
Section 4. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.140, "Certified Arborist," is hereby
amended to read as follows:
Certified Arborist
See "Qualified Tree Professional".
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Page 2 of 9
Section 5. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Critical Root Zone
"Critical Root Zone (CRZ)" means the area surrounding a tree at a distance from
the trunk that is equal to one foot for every inch of trunk diameter measured at four and
one-half feet from grade (DBH) or otherwise determined by a Qualified Tree
Professional. Example: A 24 -inch diameter tree would have a CRZ of 24 feet. The total
protection zone, including trunk, would be 48 feet in diameter.
Section 6. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Crown
"Crown" means the area of a tree containing leaf- or needle -bearing branches.
Section 7. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Dead Tree
"Dead Tree" means a tree with no live crown and no functioning vascular tissue.
Section 8. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.220, "Diameter/Diameter-Breast-Height
(d.b.h.)," is hereby amended to read as follows:
Diameter at Breast Height (DBH)
"Diameter at Breast Height (DBH)" means the diameter of existing trees measured
four and one-half feet above the ground.
Section 9. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Dripline
"Dripline" means the distance from the tree trunk that is equal to the furthest extent
of the tree's crown or six-foot radius from the trunk of the tree, whichever is greater.
Section 10. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Exceptional Tree
"Exceptional Tree" means a tree that is at least 18 inches in diameter (DBH). For
trees with two stems, if the stems have a combined total diameter of at least 18 inches,
the tree shall be considered an Exceptional Tree. For trees with three or more stems, if
the three largest stems have a combined total diameter of at least 18 inches, the tree
shall be considered an Exceptional Tree.
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71
72
Section 11. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Heritage Tree or Heritage Grove
"Heritage Tree" means a tree, or group of trees comprising a grove, specifically
designated by the City because of historical significance, special character, and/or
community benefit.
Section 12. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Invasive Plant and Tree List
"Invasive Plant and Tree List" means the City of Tukwila's list of plants and trees
that are prohibited from being planted in landscaped areas subject to an approved
landscape plan, and City properties and rights-of-way.
Section 13. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Invasive Tree
"Invasive Tree" means a non-native tree species, which is likely to spread and
disrupt the balance of an eco -system.
Section 14. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Landscape Design Professional
"Landscape Design Professional" means a landscape architect licensed by the
State of Washington or an individual who has graduated from an accredited landscape
design program.
Section 15. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.490, "Landscaping or Landscaped
Areas," is hereby amended to read as follows:
Landscaping or Landscaped Areas
"Landscaping or landscaped areas" means natural vegetation such as trees,
shrubs, groundcover, and other landscape materials arranged in a manner to produce an
aesthetic effect appropriate for the use to which the land is put. In addition, landscaping
or landscaped areas may serve as bioswales to reduce storm water runoff, subject to the
standards of this chapter and TMC Chapter 14.30.
Section 16. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Mulch
"Mulch" means wood chips, bark or other organic material that covers the ground
for weed control and water retention purposes.
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Page 4 of 9
Section 17. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Nuisance Tree
"Nuisance Tree" means a tree that is causing obvious physical damage to
structures including, but not limited to, sidewalks; curbs; the surfaces of streets, parking
lots, and driveways; underground utilities; or building foundations. Nuisance Tree does
not include trees that currently meet the definition of Hazardous or Defective Tree.
Section 18. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.650, "Protection Measure," is hereby
amended to read as follows:
Protection Measure
"Protection measure" means the practice or combination of practices (e.g.
construction barriers, protective fencing, tree wells, etc.) used to control construction or
development activity, where such activity may impact vegetation which is approved for
retention in a Tree Permit.
Section 19. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.651, "Protective Fencing," is hereby
amended to read as follows:
Protective Fencing
"Protective fencing" means a non -flexible, temporary fence or other structural
barrier installed to prevent permitted clearing or construction activity from adversely
affecting vegetation, which is required by a Tree Permit or approved landscaping plan.
Section 20. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Pruning
"Pruning" means the cutting or limbing of tree or shrub branches as specified in the
American National Standards Institute (ANSI) A300 Pruning standards, and the
companion "Best Management Practices — Tree Pruning" published by the International
Society of Arboriculture. Pruning does not include the removal of any portion of the top
of the tree, sometimes referred to as "topping".
Section 21. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Qualified Tree Professional
"Qualified Tree Professional" means an individual who is a certified professional
with academic and/or field experience that makes them a recognized expert in urban
forestry and tree protection. A Qualified Tree Professional shall be a member of the
International Society of Arboriculture (ISA) and/or the Association of Consulting
Arborists, and shall have specific experience with urban tree management in the state of
Washington. A Qualified Tree Professional preparing tree valuations shall have the
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necessary training and experience to use and apply the appraisal methodology
prescribed in the most recent edition of the ISA Plant Appraisal Guide.
Section 22. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Risk
"Risk" means, in the context of urban forestry and trees, the likelihood of tree failure
causing damage to a Target such as property or persons.
Section 23. TMC Chapter 18.06, "Definitions," Amended. Ordinance Nos. 1775
§1 and 1758 §1 (part), as currently codified at TMC Section 18.06.775, "Significant Tree,"
are hereby amended to read as follows:
Significant Tree
"Significant Tree" means a single -trunked tree that is six inches or more in diameter
(DBH), or a multi -trunked tree with a diameter of two inches or more on any trunk (such
as willows or vine maple).
Section 24. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Site Disturbance
"Site disturbance" means any development, construction, or related operation that
could alter the subject property, including, but not limited to, soil compaction including
foot traffic; tree or stump removal; road, driveway or building construction; installation of
utilities; or grading.
Section 25. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Street Tree
"Street Tree" means a tree located within the public right-of-way, or easement for
street use granted to the City, provided that, if the trunk of the tree straddles the
boundary line of the public right-of-way and the abutting property, it shall be considered
to be on the abutting property.
Section 26. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Target or Risk Target
"Target or Risk Target" means, as used in the context of urban forestry or trees,
people, property, or activities that could be injured, damaged, or disrupted by a tree.
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Section 27. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Topping
"Topping" means the inappropriate pruning practice used to reduce tree height by
cutting to a predetermined crown limit without regard to tree health or structural integrity.
Topping does not use acceptable pruning practices as described in the American
National Standards Institute (ANSI) A300 Pruning standards, and the companion "Best
Management Practices — Tree Pruning" published by the International Society of
Arboriculture, such as crown reduction, utility pruning, or crown cleaning to remove a
safety hazard, dead or diseased material.
Section 28. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Tree Risk Assessment
"Tree risk assessment" means the systematic process to identify, analyze and
evaluate tree risk prepared by a Qualified Tree Professional in accordance with the latest
version of the International Society of Arboriculture (ISA) Best Management Practices
Guide.
Section 29. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Tree Risk Assessor
"Tree Risk Assessor" means a Qualified Tree Professional with a Tree Risk
Assessment Qualification, who identifies subject tree(s) and site conditions, evaluates
and classifies the likelihood of failure, estimates the consequences of tree(s) hitting a
Target, and determines options for treatment or mitigation.
Section 30. TMC Chapter 18.06, "Definitions," Amended. Ordinance Nos. 2075
§1 (part) and 1758 §1 (part), as currently codified at TMC Section 18.06.845, "Tree," is
hereby amended to read as follows:
Tree
"Tree" means any self-supporting woody plant characterized by one main trunk or,
for certain species, multiple trunks, typically reaching 12-15 feet in height at maturity, that
is recognized as a Tree in the nursery and arboricultural industries.
Section 31. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1758 §1
(part), as currently codified at TMC Section 18.06.850, "Tree Clearing Permit," is hereby
amended to read as follows:
Tree Permit
"Tree Permit" means a permit issued by the Director authorizing tree removal
activities, or work that may impact the Critical Root Zone, pursuant to the general permit
provisions of this title.
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Section 32. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Tree Removal
"Tree Removal" means the direct or indirect removal of a tree through actions
including, but not limited to: clearing, cutting, girdling, topping, or causing irreversible
damage to roots or stems; destroying the structural integrity of trees through improper
pruning, poisoning or filling; excavating, grading, or trenching within the dripline that
results in the loss of more than 20 percent of the tree's root system; or the removal
through any of these processes of greater than 50 percent of the live crown of the tree.
Section 33. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Viable Tree
"Viable Tree" means a Significant Tree that a Qualified Tree Professional has
determined to be in good health with a low risk of failure; is relatively Windfirm if isolated
or exposed; and is a species that is suitable for its location and is therefore worthy of
long-term retention.
Section 34. TMC Section Adopted. A new section is hereby added to TMC
Chapter 18.06, "Definitions," as follows:
Windfirm
"Windfirm" means a tree that is healthy and well -rooted and that a Qualified Tree
Professional has evaluated and determined can withstand normal winter storms or
surrounding tree removal.
Section 35. Repealer. Ordinance No. 1758 §1 (part), as currently codified in TMC
Chapter 18.06, "Definitions," at the following sections, is hereby repealed:
Section 36. Repealer. Ordinance No. 2347 §39, as currently codified in TMC
Chapter 18.06, "Definitions," at the following section, is hereby repealed:
Section 37. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section/subsection numbering.
Section 38. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
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Section 39. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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NOTE: Shaded text on Pages 5 and 6 reflects changes made per
Council review at the 3-26-18 C.O.W. Meeting, and to
address regulations per the State's Forest Practices Act.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 1770
§32 AND 1758 §1 (PART), AS CODIFIED IN MULTIPLE
SECTIONS OF TUKWILA MUNICIPAL CODE CHAPTER 18.54,
"TREE REGULATIONS," TO ESTABLISH NEW REGULATIONS
RELATED TO URBAN FORESTRY AND TREES; REPEALING
ORDINANCE NO. 2291; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Tukwila's current tree regulations were adopted in 1995, with minor
amendments since that time; and
WHEREAS, the Comprehensive Plan recognizes trees for their benefits to the
environment, urban infrastructure and their aesthetic value; and
WHEREAS, the Comprehensive Plan directs that the benefits of trees be factored into
site design and permit decisions; and
WHEREAS, the Comprehensive Plan directs that City regulations be revised to allow
assessment of fines or requirement of financial guarantees in the enforcement of corrective
actions; and
WHEREAS, the Comprehensive Plan directs the development of an "exceptional" or
"heritage" tree program to foster tree appreciation in the community; and
WHEREAS, Comprehensive Plan goals and policies establish tree canopy goals for all
zoning districts; and
WHEREAS, the Comprehensive Plan directs that tree retention be promoted
throughout the City in part by prohibiting tree removal on undeveloped property without an
approved development or other land use permit; and
WHEREAS, it is important that required replacement trees at maturity have equivalent
or larger canopies than the removed trees, except where existing or future infrastructure
and/or public or private utilities impede the planting of large trees; and
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WHEREAS, the Comprehensive Plan requires that criteria be established for
professional assessment and corrective actions by property owners who damage code -
required street trees or other required trees by topping, poor pruning practices or root
disturbance; and
WHEREAS, where required trees cannot be accommodated on-site, procedures for off-
site planting of replacement trees or payment into a dedicated tree fund should be
established; and
WHEREAS, increasing the amount of tree canopy throughout the City supports the low
impact development goals of the Comprehensive Plan and the City's National Pollution
Discharge Elimination System permit; and
WHEREAS, this chapter is intended to apply to the sensitive areas otherwise regulated
by Tukwila Municipal Code Chapter 18.45 until such time as the sensitive area regulations
are amended to explicitly provide for tree protection in sensitive areas within that chapter;
and
WHEREAS, the Tukwila Tree and Environment Advisory Committee, composed of
citizens, business representatives, environmental professionals and City officials, met in
September, October and November 2017 to review and provide guidance on tree
regulations, and revisions to Zoning Code definitions, which were forwarded to the Tukwila
Planning Commission for review; and
WHEREAS, on December 26, 2017, the City's State Environmental Policy Act (SEPA)
Responsible Official issued a Determination of Non -Significance on the proposed
amendments; and
WHEREAS, in accordance with RCW 36.70A.106 and WAC 365-196-630, on January
5, 2018, a 60 -day notice of intent to adopt the proposed revised development regulations
was sent to the State of Washington Department of Commerce and to other state agencies
to allow for a review and comment period, which comment period ended prior to adoption of
this ordinance; and
WHEREAS, on January 25, 2018, the Tukwila Planning Commission, following
adequate public notice, held a public hearing to receive testimony concerning amending the
Tukwila Municipal Code and at that meeting adopted a motion recommending the proposed
changes; and
WHEREAS, the Tukwila City Council, following adequate public notice, held a public
hearing on March 26, 2018, to receive testimony concerning the recommendations of the
Planning Commission;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
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Section 1. Chapter Title. Ordinance No. 1758 §1 (part), as codified at Tukwila
Municipal Code (TMC) Chapter 18.54, is hereby amended to retitle the chapter as follows:
CHAPTER 18.54
URBAN FORESTRY AND TREE REGULATIONS
Sections:
18.54.010 Purpose
18.54.020 Scope
18.54.030 Tree Permit Required
18.54.040 Permit Submittal Requirements
18.54.050 Permit Approval Criteria, General
18.54.060 Tree Retention Standards
18.54.070 Tree Protection Standards
18.54.080 Tree Replacement Standards
18.54.090 Tree Relocation
18.54.100 Tree Fund
18.54.110 Performance Assurance
18.54.120 Liability
18.54.130 Permit Processing and Duration
18.54.140 Permit Exceptions
18.54.150 Permit Conformance
18.54.160 Soil Preparation, Plant Material and Maintenance Standards
18.54.170 Heritage Trees and Heritage Groves
18.54.180 Approved and Prohibited Trees
18.54.190 Violations
18.54.200 Remedial Measures
18.54.210 Enforcement
Section 2. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.010, is
hereby amended to read as follows:
18.54.010 Purpose
A. The purpose of this chapter is to implement the Urban Forestry Comprehensive
Plan goals; to maintain and increase tree canopy throughout the City; and to provide
requirements for tree maintenance, tree retention and protection. Trees and their canopy
act to improve air quality, promote the public health, reduce human -related stress,
increase property values, reduce heat islands, and reduce storm water flows. The tree
regulations also support the Low Impact Development goals of the Comprehensive Plan
and the City's National Pollution Discharge Elimination System permit.
B. In particular, the purpose of this chapter is to:
1. Protect existing trees prior to and during development;
2. Establish protections for the long-term maintenance of trees and vegetation;
3. Moderate the effects of wind and temperature;
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4. Minimize the need for additional storm drainage facilities;
5. Stabilize and enrich the soil and minimize surface water and ground water
run-off and diversion which may contribute to increased instability, sedimentation, or
turbidity in streams, lakes, or other water bodies;
6. Protect fish, wildlife and their habitats by promoting tree retention and
improving water quality;
7. Ensure tree replacement after removal to provide erosion control and to
achieve canopy coverage goals;
8. Recognize the importance of Heritage and Exceptional Trees to the history
of the community; and
9. Establish procedures for penalties and violations of the tree code.
Section 3. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.020, is
hereby amended to read as follows:
18.54.020 Scope
This chapter sets forth rules and regulations to control clearing of trees within the City
of Tukwila, except for removal of trees governed by TMC Chapter 18.44, "Shoreline
Overlay."
Section 4. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.030, is
hereby amended to read as follows:
18.54.030 Tree Permit Required
A. Permit Required.
1. A Tree Permit is required prior to work within the Critical Root Zone of any
Significant, Exceptional or Heritage Tree or prior to the removal or destruction of any
these trees within the City, unless the action is exempt from this chapter.
2. A Tree Permit is required when any person wishes to prune a Heritage Tree
in excess of 20% of the existing crown in a two-year period.
3. A request for an exception to the requirements of the chapter shall be
processed under a Tree Exception Permit.
B. Tree removal on undeveloped lots is prohibited.
C. Tree Removal Exemptions. The following activities are exempt from the
requirements of this chapter:
1. The removal of trees that are less than 6 inches in Diameter at Breast Height
(DBH) on a property zoned Low Density Residential and improved with a single-family
dwelling.
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2. The removal of Dead Trees outside of the shoreline jurisdiction or a sensitive
area or its buffer.
3. Routine maintenance of trees necessary to maintain the health of cultivated
plants, or to contain noxious weeds or invasive species as defined by the City of Tukwila
or King County, and routine maintenance within rights-of-way related to Interference,
Sight Distance, Emergencies or Topping, as codified in TMC Chapter 11.20. Routine
maintenance includes the removal of up to 20% of the existing tree crown in a two-year
period.
4. Emergency actions necessary to remedy an immediate threat to people or
property, or public health, safety or welfare by a high-risk or extreme -risk tree may be
undertaken in advance of receiving a permit. Any person, utility or public entity
undertaking such an action shall submit a Tree Permit application within one week of the
emergency action and replace tree(s) if required by this chapter. Additional time to apply
for a Tree Permit may be granted at the discretion of the Director.
5. The removal of trees in the right-of-way related to a capital project that has
a landscaping component that includes trees, where there is adequate room in the right-
of-way.
6. Removal of trees as allowed with a Class I-IV forest practices permit issued
by the Washington State Department of Natural Resources.
Section 5. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.040, is
hereby amended to read as follows:
18.54.040 Permit Submittal Requirements
BA. Single-family Tree Removal — Up to Four Trees. Except for Heritage Trees,
the removal of 1-4 Significant Trees within any 36 -month period on a property zoned Low
Density Residential and improved with a single-family dwelling is permitted, subject to the
requirements of Table A below and possible tree replacement. Information to be
submitted as part of a Tree Inventory Survey shall include the following:
1. Number of and size of trees to be removed.
2. The location of any affected utility lines within the overhead "fall zone" or
other built infrastructure.
3. Photos of the tree(s) to be removed;
4. The method of removal and identification of contractor; and
5. Time schedule of tree removal.
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Table A
Single Family Tree Removal Requirements
Trees
(DBH)
# of Trees in 36 month
period that can be removed
Tree Permit?
Qualified Tree
Professional
Report?
6-8"
4
Inventory Survey
No
>8-12"
2
Yes
No
>12-18"
2
Yes
No
>18"
1
Yes
No
AB. Permit Application. Prior to any tree removal, site clearing or work within the
Critical Root Zone, a Tree Permit application must be submitted to the Department of
Community Development containing the following information:
1. Site Plan of the proposal showing:
a. Diameter, species name, location and canopy of existing Significant
Trees in relation to proposed and existing structures, utility lines, and construction limit
line;
and
b. Identification of all Significant Trees to be removed and/or relocated;
c. Existing and proposed topography of the site at 2 -foot contour intervals;
d. Limits of any sensitive area and sensitive area buffer and/or shoreline
jurisdiction.
2. Landscape Plan for the proposal showing:
a. Diameter, species name, spacing and location of replacement trees to
be planted;
b. Diameter, species name and location of all Significant Trees to be
retained; and
c. Vegetation protection measures consistent with the criteria in TMC
Section 18.54.060.
3. Professional review or recommendation. All Tree Permits shall require a
Qualified Tree Professional report unless otherwise stated in this chapter, or when the
Director determines that tree clearing, site clearing or work within the Critical Root Zones
may result in adverse impacts requiring remedial measures. A Qualified Tree
Professional report is not required for the permitted removal of trees, other than Heritage
Trees, on a lot zoned Low Density Residential and improved with a single-family dwelling.
Third party review of the report or recommendation may be required. The report or
recommendation shall address the following:
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a. The anticipated effects of proposed construction or tree removal on the
viability of Significant Trees to remain on-site;
b. Recommendations on replacement trees, spacing and maintenance of
proposed replacement trees once installed;
c. Post -construction site inspection and evaluation; and
d. Estimated cost of maintenance of replacement trees for the purposes of
calculation of financial assurance, if required.
4. A photo of the tree(s) to be impacted or removed.
5. Time schedule. Proposed time schedule of vegetation removal, relocation
and/or replacement, and other construction activities that may affect on-site vegetation,
sensitive area, sensitive area buffer, and/or shoreline zone.
C. See Table B for the number of replacement trees required, if any.
D. Permit Materials Waiver. The Director may waive the requirement for any or all
plans or permit items specified in this section upon finding that the information on the
application is sufficient to demonstrate that the proposed work will meet the approval
criteria detailed in this chapter and other City ordinances. Such waiver of a requirement
shall not be construed as waiving any other requirements of this chapter or related
regulations.
E. Permit Application Fee. A Tree Permit fee shall be paid at the time an
application or request is filed with the department, pursuant to TMC Section 18.88.010,
except as otherwise noted in this chapter. All fees shall be paid according to the Land
Use Fee Schedule in effect at the time of application. There is no permit fee for submittal
of the Tree Inventory Survey.
Section 6. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.050, is
hereby amended to read as follows:
18.54.050 Permit Approval Criteria, General
All Tree Permit applications shall meet the criteria outlined below for approval.
1. Existing trees will be retained on-site to the maximum extent possible as
required by TMC Section 18.54.060 and as recommended in the Qualified Tree
Professional report, if applicable.
2. Tree protection will be implemented as required in TMC Section 18.54.070.
3. Tree replacement will be implemented as required in TMC Section
18.54.080.
4. Tree replacement funds will be deposited into the City of Tukwila Tree Fund,
as described in TMC Section 18.54.100, if required.
5. A performance assurance will be submitted as required in TMC Section
18.54.110.
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Section 7. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.060, is
hereby amended to read as follows:
18.54.060 Tree Retention Standards
A. As many Significant, Exceptional and Heritage Trees as possible are to be
retained on a site proposed for development or re -development, particularly to provide a
buffer between development, taking into account the condition and age of the trees. As
part of a land use application such as, but not limited to, subdivision or short plat review,
design review or building permit review, the Director of Community Development or the
Board of Architectural Review may require reasonable alterations to the arrangement of
buildings, parking or other elements of the proposed development in order to retain
Significant, Exceptional or Heritage non-invasive Trees.
B. Topping of trees is prohibited and considered removal.
C. Trees located on vacant properties shall not be removed except:
1. Those that interfere with access and/or passage on public trails; or
2. When trees, including alders and cottonwoods, have been determined to be
one of the following by a Tree Risk Assessment prepared by a Tree Risk Assessor, and
where the risk cannot be reduced to Low with mitigation, such as pruning:
a. Moderate risk with significant consequences;
b. Moderate risk with severe consequences;
c. High risk with a Target or Risk Target; or
d. Extreme risk.
3. Factors that will be considered in approving such tree removal include, but
are not limited to, tree condition and health, age, risks to life or structures, and potential
for root or canopy interference with utilities.
D. If the number of trees to be removed exceeds the permitted amount in a 36 -
month period on a property zoned Low Density Residential and improved with a single-
family dwelling, those trees shall be replaced based on the replacement requirements set
forth in TMC Section 18.54.080 and Table B. The Director or Planning Commission may
require additional trees or shrubs to be installed to mitigate any potential impact from the
tree removal.
E. Protection of trees shall be a major factor in the location, design, construction
and maintenance of streets and utilities. Removal or significant damage that could lead
to tree death of Significant, Exceptional or Heritage Trees shall be mitigated with on- or
off-site tree replacement as required by this chapter.
F. A Qualified Tree Professional shall provide an assessment of any tree proposed
for retention in a proposed development to ensure its survivability during construction.
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G. The Department shall conduct a tree canopy assessment every five years from
the date of the adoption of this chapter to ensure the tree canopy goals of the
Comprehensive Plan are being met.
Section 8. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.070, is
hereby amended to read as follows:
18.54.070 Tree Protection Standards
All trees not proposed for removal as part of a project or development shall be
protected using Best Management Practices and the standards below.
1. The Critical Root Zones (CRZ) for all trees designated for retention, on site
or on adjacent property as applicable, shall be identified on all construction plans,
including demolition, grading, civil and landscape site plans.
2. Any roots within the CRZ exposed during construction shall be covered
immediately and kept moist with appropriate materials. The City may require a third -party
Qualified Tree Professional to review long-term viability of the tree.
3. Physical barriers, such as 6 -foot chain link fence or plywood or other
approved equivalent, shall be placed around each individual tree or grouping at the CRZ.
4. Minimum distances from the trunk for the physical barriers shall be based on
the approximate age of the tree (height and canopy) as follows:
a. Young trees (trees which have reached less than 20% of life
expectancy): 0.75 per inch of trunk diameter.
b. Mature trees (trees which have reached 20-80% of life expectancy):
1 foot per inch of trunk diameter.
c. Over mature trees (trees which have reached greater than 80% of life
expectancy): 1.5 feet per inch of trunk diameter.
5. Alternative protection methods may be used that provide equal or greater
tree protection if approved by the Director.
6. A weatherproof sign shall be installed on the fence or barrier that reads:
"TREE PROTECTION ZONE — THIS FENCE SHALL NOT BE
REMOVED OR ENCROACHED UPON. No soil disturbance, parking,
storage, dumping or burning of materials is allowed within the Critical
Root Zone. The value of this tree is $ [insert value of tree as determined
by a Qualified Tree Professional here]. Damage to this tree due to
construction activity that results in the death or necessary removal of
the tree is subject to the Violations section of TMC Chapter 18.54."
7. All tree protection measures installed shall be inspected by the City and, if
deemed necessary a Qualified Tree Professional, prior to beginning construction or earth
moving.
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8. Any branches or limbs that are outside of the CRZ and might be damaged
by machinery shall be pruned prior to construction by a Qualified Tree Professional. No
construction personnel shall prune affected limbs except under the direct supervision of
a Qualified Tree Professional.
9. The CRZ shall be covered with 4 to 6 inches of wood chip mulch. Mulch
shall not be placed directly against the trunk. A 6 -inch area around the trunk shall be free
of mulch. Additional measures, such as fertilization or supplemental water, shall be
carried out prior to the start of construction if deemed necessary by the Qualified Tree
Professional's report to prepare the trees for the stress of construction activities.
10. No storage of equipment or refuse, parking of vehicles, dumping of materials
or chemicals, or placement of permanent heavy structures or items shall occur within the
CRZ.
11. No grade changes or soil disturbance, including trenching, shall be allowed
within the CRZ. Grade changes within 10 feet of the CRZ shall be approved by the City
prior to implementation.
12. The applicant is responsible for ensuring that the CRZ of trees on adjacent
properties are not impacted by the proposed development.
13. A pre -construction inspection shall be conducted by the City to finalize tree
protection actions.
14. Post -construction inspection of protected trees shall be conducted by the
City and, if deemed necessary by the City, a Qualified Tree Professional. All corrective
or reparative pruning will be conducted by a Qualified Tree Professional.
Section 9. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.080, is
hereby amended to read as follows:
18.54.080 Tree Replacement Standards
When tree replacement is required, the site shall be planted with trees to meet the
following minimum requirements:
1. Each existing Significant Tree removed, including removal of trees in
easements and rights-of-way for the purposes of constructing public streets and utilities,
shall be replaced with new tree(s), based on the size of the existing tree as shown below,
up to a maximum density of 70 new trees per acre, generally 12-15 feet apart. If the
number of required replacement trees exceeds site capacity, payment is required into the
City's Tree Fund.
2. Tree Replacement Ratios. Table B establishes tree replacement ratios
when Significant, Exceptional or Heritage Trees are removed. For properties zoned Low
Density Residential and improved with a single-family dwelling, when the number of trees
permitted to be removed in a 36 -month period, as shown in Table A, has been exceeded,
the replacement ratios set forth in Table B apply. Trees damaged due to natural disasters,
such as wind storms, hail, ice or snow storms, and earthquakes, are not required to be
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replaced. Trees determined to be Defective by the City or a Qualified Tree Professional,
are not required to be replaced.
3. The property owner is required to ensure the viability and long-term health
of trees planted for replacement through proper care and maintenance for the life of the
site's improvement. Replaced trees that do not survive must be replanted in the next
appropriate season for planting.
4. If all required replacement trees cannot be accommodated reasonably on
the site, the applicant shall pay into the Tree Fund. The fee shall be based on the value
of the replacement trees and their delivery, labor for site preparation and plant installation,
soil amendment, mulch, and maintenance costs for three years. In some circumstances,
off-site tree replacement may be allowed, subject to additional maintenance fees.
TABLE B
Tree Replacement Requirements
Amount of Mature Tree
Canopy Removed
Equivalent Stature Tree
Number of Replacement
Trees
Up to 500 sq. ft.
Small Canopy Tree
1
501-1,000 sq. ft.
Medium Canopy Tree
2
>1,001 sq. ft.
Large Canopy Tree
3
5. Tree replacement shall also meet the standards in TMC Section 18.54.160.
Section 10. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.090, is
hereby amended to read as follows:
18.54.090 Tree Relocation
Tree relocation shall be carried out according to Best Management Practices, and
trees proposed for relocation shall have a reasonable chance of survival.
Section 11. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.100, is
hereby amended to read as follows:
18.54.100 Tree Fund
A. When trees are topped or removed without a permit, or if the number of
replacement trees required by Table B cannot be accommodated on-site, the Director
shall require payment into the Tree Fund. The fee will be based on the current cost of
the following:
1. The cost of purchasing and delivering a 2 -inch caliper deciduous or 6 -foot
evergreen tree;
2. The cost of labor to install a tree;
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3. The cost of supplies needed for the installation of a tree, including but not
limited to, soil amendments, mulch, stakes etc.; and
4. The cost of maintenance of a new tree for at least three years, including but
not limited to, watering, weeding, and pruning.
B. The cost of a replacement tree shall be updated annually in the Land Use Fee
Schedule.
C. The money in this fund shall be used by the City or its contractor to purchase,
plant and maintain trees on sites in the City.
D. Tree funds may be used by a single-family property owner to plant one or more
street trees if approved by the Director and by the Public Works Department. The tree
species must be approved by the City and be appropriate to the site conditions. The
property owner is responsible for the site preparation and maintenance of the street tree,
pursuant to TMC Section 18.54.160.
Section 12. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.110, is
hereby amended to read as follows:
18.54.110 Performance Assurance
To mitigate potential damages that may result from unauthorized tree removal or
maintenance, the Director may require the applicant to submit a bond, letter of credit, or
other means of assurance acceptable to the City prior to issuance of a Tree Permit,
subject to the following provision:
1. Tree Protection Assurance. The applicant may be required to post a three
year performance bond or other acceptable security device to ensure the installation,
maintenance and adequate performance of tree protection measures during the
construction process. The amount of this bond shall equal 150 percent of the City's
estimated cost of replacing each replacement tree. The estimated cost per tree shall be
the tree fee established by the City. Prior to DCD final inspection, any protected tree
found to be irreparably damaged, severely stressed or dying shall be replaced according
to the standards identified in this chapter. The City may release all or part of the bond
prior to the conclusion of the bonding period if the applicant demonstrates that the
requirements of this section have been satisfied and there is evidence that the protected
trees will survive.
2. Tree Maintenance Assurance. Where replacement trees are required, the
applicant may be required to post a one-year replacement tree maintenance bond or other
acceptable security device to ensure the survival of replacement trees. The amount of
the maintenance bond shall equal 150 percent of the cost of plant material, periodic
fertilizing and pruning, and labor until tree survival is ensured. In the event a required
replacement tree becomes irreparably damaged, severely stressed or dies, the tree shall
be replaced according to the standards in this chapter. The City may release all or part
of the bond prior to the conclusion of the bonding period if the applicant demonstrates
that the requirements of this section have been satisfied and there is evidence that the
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protected trees will survive. The requirement for tree maintenance shall be recorded on
the title of the property and if the property is sold prior to the expiration of the one-year
replacement tree maintenance bond, the developer shall assign the bond to the
purchaser.
3. Replacement trees damaged due to natural disasters, such as wind storms,
hail, ice or snow storms, and earthquakes, shall be exempt from further replacement.
4. The applicant shall provide an estimate of the costs associated with the
required performance bond or other security as described above. In lieu of an applicant's
estimate, the performance assurance shall be equal to City staff's best estimate of
possible costs to meet the above requirements. In no case shall the performance -
assurance exceed an amount equal to two and one-half times the current cost of replacing
the plants in accordance with the tree replacement provisions of this chapter.
5. The performance assurances shall not be fully released without final
inspection and approval of completed work by the City, submittal of any post -construction
evaluations or following any prescribed trial maintenance period required in the permit.
6. Performance assurances provided in accordance with this chapter may be
enforced in whole or in part by the City upon determination by the Director that the
applicant has failed to fully comply with approved plans and/or conditions.
Section 13. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.120, is
hereby amended to read as follows:
18.54.120 Liability
A. Liability for any adverse impacts or damages resulting from work performed in
accordance with a Tree Permit, will be the sole responsibility of the owner of the site for
which the permit was issued.
B. Issuance of a Tree Permit and/or compliance with permit provisions or conditions
shall not relieve an applicant from any responsibility otherwise imposed by law for
damage to persons or property in an amount greater than the insured amount required
by this chapter.
C. Nothing contained in this chapter shall be deemed to relieve any property owner
from the duty to keep any tree or vegetation upon his or her property or under his or her
control in such condition as to prevent it from constituting a hazard or a nuisance pursuant
to TMC Chapter 8.28.
D. The amount of any security shall not serve as a gauge or limit to the
compensation collected from a property owner as a result of damages associated with
any vegetation clearing.
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E. The applicant shall at all times protect improvements to adjacent properties and
public rights-of-way or easements from damage during clearing. The applicant shall
restore to the standards in effect at the time of the issuance of the permit any public or
private improvements damaged by the applicant's operations.
Section 14. Ordinance No. 1770 §32, as currently codified at TMC Section 18.54.150,
and Ord. No. 1758 §1 (part), as codified at TMC Section 18.54.130, are hereby amended
to read as follows and recodified as TMC Section 18.54.130:
18.54.130 Permit Processing and Duration
A. All Tree Permits shall be processed as Type 1 decisions. Exceptions to the
requirements of this chapter shall be processed as a Type 2 decision.
B. If the Tree Permit or Tree Exception Permit application is not approved, the
Director shall inform the applicant in writing of the reasons for disapproval.
C. Tree permits expire one year after the date the permit is issued.
Section 15. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.140, is
hereby amended to read as follows:
18.54.140 Permit Exceptions
A. Exception Procedures. An applicant seeking an exception from this chapter
shall submit a Tree Exception Permit application in addition to the Tree Permit application.
Such application shall fully state all substantiating facts and evidence pertinent to the
exception request, and include supporting maps or plans. The exception shall not be
granted unless and until sufficient reasons justifying the exception are provided by the
applicant and verified by the City. Approval of the exception is subject to the exception
criteria outlined below.
B. Exception Criteria:
1. The Director may grant exceptions from the requirements of this chapter
when undue hardship may be created by strict compliance with the provisions of this
chapter. Any authorization for an exception may prescribe conditions deemed necessary
or desirable for the public interest, or necessary to meet the intent of this chapter.
2. An exception to this chapter shall not be granted unless all of the following
criteria are met:
a. Strict compliance with the provisions of this code may jeopardize project
feasibility or reasonable use of property.
b. Proposed tree removal, replacement, and any mitigative measures
proposed, are consistent with the purpose and intent given in this chapter.
c. The granting of the exception or standard reduction will not be
detrimental to the public welfare or injurious to other property in the vicinity.
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3. In addition to the above criteria, the Director may also require review of an
exception request by a third party Qualified Tree Professional at the expense of the
applicant.
Section 16. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.150, is
hereby amended to read as follows:
18.54.150 Permit Conformance
All work must be performed in accordance with approved Permit plans specified in
this chapter or revised plans as may be determined by the Director. The applicant shall
obtain permission in writing from the Director prior to modifying approved plans.
Section 17. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.160, is
hereby amended to read as follows:
18.54.160 Soil Preparation, Plant Material and Maintenance Standards
A. Soil Preparation.
1. Soils must be prepared for planting by incorporating compost and/or topsoil
to a depth of 12 inches throughout the planting area.
2. An inspection of the planting areas prior to planting may be required to
ensure soils are properly prepared.
3. Installation of plants must comply with Best Management Practices
including, but not limited to:
a. Planting holes that are the same depth as the size of the root ball and
two to three times wider than the root ball.
b. Root balls of potted and balled and burlapped (B&B) plants must be
loosened and pruned as necessary to ensure there are no encircling roots prior to
planting. All burlap and all straps or wire baskets must be removed from B&B plants prior
to planting.
c. The top of the root flare, where the roots and the trunk begin, should be
placed at grade. The root ball shall not extend above the soil surface and the flare shall
not be covered by soil or mulch. For bare root plants, ensure soil beneath roots is stable
enough to ensure correct height of the tree.
d. If using mulch around trees and shrubs, maintain at least a 4 -inch mulch -
free ring around the base of the tree trunks and woody stems of shrubs. If using mulch
around groundcovers until they become established, mulch shall not be placed over the
crowns of perennial plants.
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B. Plant Material Standards.
1. Plant material shall be healthy, vigorous and well -formed, with well-
developed, fibrous root systems, free from dead branches or roots. Plants shall be free
from damage caused by temperature extremes, pre -planting or on-site storage, lack of or
excess moisture, insects, disease, and mechanical injury. Plants in leaf shall show a full
crown and be of good color. Plants shall be habituated to outdoor environmental
conditions (i.e. hardened -off).
2. Evergreen trees shall be a minimum of 6 feet in height at time of planting.
3. Deciduous trees shall have at least a 2 -inch caliper at time of planting as
measured 4.5 feet from the ground, determined according to the American Standard for
Nursery Stock as it now reads and as hereafter amended.
4. Smaller plant stock may be substituted on a case-by-case basis with
approval of the City's environmental specialist.
5. Tree spacing shall take into account the location of existing and new trees
as well as site conditions.
6. Where there are overhead utility lines, the tree species selected shall be of
a type which, at full maturity, will not interfere with the lines or require pruning to maintain
necessary clearances.
C. Tree Maintenance and Pruning.
1. Pruning of trees should be (1) for the health of the plant material, (2) to
maintain sight distances or sight lines, or (3) if interfering with overhead utilities. All
pruning must be done in accordance with American National Standards Institute (ANSI)
A300 specifications, as it now reads and as hereafter amended. No more than 25% of
the tree canopy shall be pruned in any two-year period, except for fruit trees that are being
pruned to increase harvest potential.
2. All protected and replacement trees and vegetation shown in approved Tree
Permit shall be maintained in a healthy condition by the property owner throughout the
life of the project, unless otherwise approved by the Director in a subsequent Tree Permit.
3. Trees may only be pruned to lower their height to prevent interference with
an overhead utility line with prior approval by the Director. The pruning must be carried
out under the direction of a Qualified Tree Professional or performed by the utility provider
under the direction of a Qualified Tree Professional. The crown shall be maintained to at
least 2/3 the height of the tree prior to pruning.
Section 18. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.170, is
hereby amended to read as follows:
18.54.170 Heritage Trees and Heritage Groves
A. Heritage Trees or a Heritage Grove must be nominated for designation by, or
approved for nomination by, the owner of the property on which the tree or grove is
located.
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B. Designation Criteria. A tree or grove that meets the basic definition of Heritage
Tree or Heritage Grove must also meet one or more of the following criteria:
1. Has exceptional national, state or local historical significance including
association with a historical figure, property, or significant historical event; or
2. Has an exceptional size or exceptional form for its species; or
3. Has an exceptional age for its species; or
4. Is the sole representative of its species in the area; or
5. Has exceptional botanical or ecological value.
C. Once approved, the Heritage Tree or Heritage Grove shall be identified by
signage that provides information as to the tree's or grove's significance.
D. Heritage Tree or Heritage Grove Development Review.
1. When development is proposed for property that contains a Heritage Tree
or Grove, and the Director determines that the proposed development may affect a
Heritage Tree, the property owner must have a tree preservation plan prepared by a
Qualified Tree Professional as approved by the Director demonstrating how the Heritage
Tree will be protected and preserved. A Heritage Tree shall be preserved using the tree
protection and retention criteria of this chapter.
2. A tree preservation plan shall be composed of the following:
a. A site plan indicating the location of Heritage Tree(s).
b. The methods to be used to preserve the Heritage Tree(s).
c. A mitigation plan indicating the replacement trees or additional new trees
to be placed on the site. The mitigation plan should demonstrate, to the extent possible,
that the character of the site will not substantially change as a result of development.
3. Site design adjustments may be approved in some cases for the subject
property or an affected adjacent parcel, as follows:
a. Up to a 20% variance to front, side, and/or rear yard setback standards
to retain a Heritage Tree(s) or Grove may be reviewed and granted as part of the
underlying land use or construction permit. The adjustment shall be the minimum
necessary to accomplish preservation of the Heritage Tree(s) or Grove on site and shall
not conflict with other adopted ordinances or conditions placed on the property.
b. Up to a 10% variance to the lot size and/or the lot width requirements in
approving any land division if necessary to retain Heritage Tree(s) or Grove.
4. Removal of a Heritage Tree. No person may cut or remove a Heritage Tree
without approval of a Type 2 permit. The Tree Permit may be approved if one or more of
the criteria below is met:
a. Retention of the tree would make reasonable use of the property allowed
under the current zoning impractical or impossible; or
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b. The removal is necessary to accommodate a new improvement,
structure or remodeled structure, and no alternative exists for relocation of the
improvement on the site, or that variances to setback provisions will not allow the tree to
be saved or will cause other undesirable circumstances on the site or adjacent properties;
or
c. The tree is hazardous, diseased or storm damaged and poses a threat
to the health, safety or welfare of the public; or
d. The tree has lost its importance as a Heritage Tree due to damage from
natural or accidental causes, or is no longer of historic or natural significance; or
e. The tree needs to be removed to accomplish a public purpose and no
practical alternative exists.
5. The limb structure or crown of a Heritage Tree may be pruned in any one-
year period without obtaining a Type 2 permit provided that at least 80% of the existing
tree crown remains undisturbed.
6. Any person who wishes to prune a Heritage Tree or Grove in excess of 20%
of the existing crown shall apply for a Tree Permit and meet the following criteria.
a. The protected tree shall be pruned following acceptable arboricultural
standards; and
b. The tree shall be pruned in a manner that ensures safety to public and
private property and shall be carried out by a Qualified Tree Professional; and
c. Any other conditions necessary to ensure compliance with the goals and
policies of the Comprehensive Plan.
Section 19. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.180, is
hereby amended to read as follows:
18.54.180 Approved and Prohibited Trees
The City will maintain on file, and provide upon request, a list of approved trees for
planting and trees that are prohibited from being planted in the City. These lists will be
updated as new information becomes available.
Section 20. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.190, is
hereby amended to read as follows:
18.54.190 Violations
A. Failure to comply with any requirement of this chapter shall be deemed a violation
subject to enforcement pursuant to this chapter and TMC Chapter 8.45.
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B. Penalties.
1. In addition to any other penalties or other enforcement allowed by law, any
person who fails to comply with the provisions of this chapter also shall be subject to a
civil penalty assessed against the property owner as set forth herein. Each unlawfully
removed or damaged tree shall constitute a separate violation.
2. Removal or damage of tree(s) without applying for and obtaining required
City approval is subject to a fine of $1,000 per tree, or up to three times the marketable
value of each tree removed or damaged as determined by a Qualified Tree Professional,
whichever is greater.
3. Any fines paid as a result of violations of this chapter shall be allocated as
follows: 75% paid into the City's Tree Fund; 25% into the General Fund.
4. The Director may elect not to seek penalties or may reduce the penalties if
he/she determines the circumstances do not warrant imposition of any or all of the civil
penalties.
5. Penalties are in addition to the restoration of removed trees through the
remedial measures listed in TMC Section 18.54.200.
6. It shall not be a defense to the prosecution for a failure to obtain a permit
required by this chapter that a contractor, subcontractor, person with responsibility on the
site or person authorizing or directing the work erroneously believes a permit was issued
to the property owner or any other person.
Section 21. Ordinance No. 1758 §1 (part), as codified at TMC Section 18.54.200, is
hereby amended to read as follows:
18.54.200 Remedial Measures
In addition to the penalties assessed, the Director shall require any person
conducting work in violation of this chapter to mitigate the impacts of unauthorized work
by carrying out remedial measures.
1. Any illegal removal of required trees shall be subject to obtaining a Tree
Permit and replacement with trees that meet or exceed the functional value of the
removed trees.
2. To replace the tree canopy lost due to the tree removal, additional trees must
be planted on-site. Payment shall be made into the City's Tree Fund if the number of
replacement trees cannot be accommodated on-site. The number of replacement trees
required will be based on the size of the tree(s) removed as stated in Table B.
3. The applicant shall satisfy the permit provisions as specified in this chapter.
4. Remedial measures must conform to the purposes and intent of this chapter.
In addition, remedial measures must meet the standards specified in this chapter.
5. Remedial measures must be completed to the satisfaction of the Director
within 6 months of the date a Notice of Violation and Order is issued pursuant to TMC
Chapter 8.45, or within the time period otherwise specified by the Director.
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6. The cost of any remedial measures necessary to correct violation(s) of this
chapter shall be borne by the property owner and/or applicant. Upon the applicant's
failure to implement required remedial measures, the Director may redeem all or any
portion of any security submitted by the applicant to implement such remedial measures,
pursuant to the provisions of this chapter.
Section 22. Ordinance No. 1758 §1 (part) is hereby amended to establish a new TMC
Section 18.54.210 to read as follows:
18.54.210 Enforcement
A. General. In addition to the Notice of Violation and Order measures prescribed
in TMC Chapter 8.45, the Director may take any or all of the enforcement actions
prescribed in this chapter to ensure compliance with, and/or remedy a violation of this
chapter; and/or when immediate danger exists to the public or adjacent property, as
determined by the Director.
1. The Director may post the site with a "Stop Work" order directing that all
vegetation clearing not authorized under a Tree Permit cease immediately. The issuance
of a "Stop Work" order may include conditions or other requirements which must be
fulfilled before clearing may resume.
2. The Director may, after written notice is given to the applicant, or after the
site has been posted with a "Stop Work" order, suspend or revoke any Tree Permit issued
by the City.
3. No person shall continue clearing in an area covered by a "Stop Work" order,
or during the suspension or revocation of a Tree Permit, except work required to correct
an imminent safety hazard as prescribed by the Director.
B. Injunctive relief. Whenever the Director has reasonable cause to believe that
any person is violating or threatening to violate this chapter or any provision of an
approved Tree Permit, the Director may institute a civil action in the name of the City for
injunctive relief to restrain the violation or threatened violation. Such civil action may be
instituted either before or after, and in addition to, any other action, proceeding or penalty
authorized by this chapter or TMC Chapter 8.45.
C. Inspection access.
1. The Director may inspect a property to ensure compliance with the
provisions of a Tree Permit or this chapter, consistent with TMC Chapter 8.45.
2. The Director may require a final inspection as a condition of a Tree Permit
issuance to ensure compliance with this chapter. The permit process is complete upon
final approval by the Director.
Section 23. Repealer. Ordinance No. 2291 is hereby repealed in its entirety.
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Section 24. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 25. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 26. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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99
100
COUNCIL AGENDA SYNOPSIS
l retia/s
Aleetia, Date
Prepared by
Ala}'or'.c re ew
Council review
03/26/18
RB
ssion
03/26/18
04/02/18
RB
❑ Bid _Award
Ally Date
(X:(
❑ Other
ALg Dale
C.A'I'I :G()RY 11 Diicie
11 Resolution
Altg Date
Ally Date 4/2/18
SPONSO12 ❑Council
HR DCD ❑I:inance Fire ❑71SP&R ❑Police ❑PlI'' ❑Court
ITEM INFORMATION
ITEM No.
5.B.
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL. AGI:ND.A D.A I I•:: 3/26/18
AGI:ND.\ ITN:\ITITLE
Public Safety Plan
Utilization
Disadvantaged
Businesses, Apprenticeship and Local Hire
ssion
03/26/18
❑ Motion
Ally Date
❑ Ordinance
Ally Date
❑ Bid _Award
Ally Date
❑ Public Healin5
Ally Date
❑ Other
ALg Dale
C.A'I'I :G()RY 11 Diicie
11 Resolution
Altg Date
Ally Date 4/2/18
SPONSO12 ❑Council
HR DCD ❑I:inance Fire ❑71SP&R ❑Police ❑PlI'' ❑Court
Ililla)or
SPONSOR'S Staff is seeking Council direction on how the City will incorporate disadvantaged
SU\I:\I.\RV businesses, and local hire utilization in the Public Safety Plan. Apprenticeship utilization
goals were previously identified by the Council in Resolution #1814.
R1:vu:wI D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 3/19/18 COMMITTEE CI LAIR: HOUGARDY
11 Public Safety Comm.
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADNnN.
CommITIEE
Mayor's Office
Unanimous Approval; Forward to C.O.W.
COST IMPACT / FUND SOURCE
FXPl:NDI'1'URI? Rl?(2UIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source: PUBLIC SAFETY BONDS
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
3/26/18
Forward to Regular Meeting with Resolution
MTG. DATE
ATTACHMENTS
3/26/18
Informational Memorandum dated 3/12/18, plus attachments (updated after PS Com)
Minutes from the Public Safety Committee meeting of 3/19/18
4/2/18
Resolution in strike-thru, underlined format based on housekeeping changes
1Al
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TO:
FROM:
CC:
DATE:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Public Safety Committee
Rachel Bianchi, Communications and Government Relations Manager
Mayor Ekberg
March 12, 2018
SUBJECT: Local hiring, apprenticeship and disadvantaged business enterprises
direction for the Public Safety Plan (updated after C.O.W.)
ISSUE
Staff is seeking direction from the Council regarding use of disadvantaged businesses (DBEs),
local hire priority and apprenticeship programs in the implementation of the Public Safety Plan.
Housekeeping edits have been made to the proposed policies since the March 26 Committee of
the whole meeting. In addition, Steve Goldblatt, the Council's PMQA Consultant provided staff
edits to the proposed policy that align them with the GCCM delivery.
At the March 19 Public Safety Committee meeting the members unanimously recommended
moving the pilot policy for DBE and local hire utilization rates for the Public Safety Plan forward
to Committee of the Whole. An updated version of the policy is attached, reflecting the agreed-
upon goals identified by Lydig Construction, the City's GCCM for the fire stations. The City will
achieve its apprenticeship goals through Resolution #1814, outlining 10% apprenticeship goals
for all Public Works projects in excess of $1 million. Should there be consensus at the March
26 Committee of the Whole meeting on this recommendation, staff will return with a Resolution
to allow the Council to formally adopt the pilot policies.
BACKGROUND
In 2017 the Public Safety Committee reviewed options to achieve the shared goal of ensuring
participation of DBEs, apprenticeships and local hires in the construction of Tukwila's Public
Safety facilities. The Committee reviewed the following options:
• The City could implement a policy for the Public Safety Plan that sets out specific goals for
the projects for utilization of DBEs, apprenticeships and local hires, presented in May of
2017; or
• Implement a more prescriptive Community Workforce Agreement/Project Labor
Agreement (CWA/PLA) to achieve these goals as drafted and presented to the Public
Safety Committee in October of 2017.
Attached to this memo are the previous memos that reviewed both options highlighted above.
Also included are the draft documents that would implement either option.
Both of these routes are available to the Council to achieve the goal of ensuring participation of
DBEs, apprenticeships and local hires. One other option also exists, which is to work with the
City's Program Management Consultant, Shielz Obletz Johnsen and project contractors to
identify project -by -project goals for the fire stations, justice center and public works facility
separately. As an example, Lydig Construction, the General Contractor/Construction
Management firm for the Fire Stations outlined the following targets for the fire stations:
• Apprenticeship: 10%
• Local Hire: 20%
• DBE Utilization: 17%
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INFORMATIONAL MEMO
Page 2
Attached is Lydig's memo outlining these goals and how they would work to achieve them.
RECOMMENDATION
The Administration recommends implementing the proposed policy for the use of DBEs, local
hires and apprenticeship programs that would provide targets we would expect each of the
contractors to achieve for the projects. Implementing the policy would allow the City to ensure
standard expectations across all projects. It recommends that the Public Safety Plan staff work
closely with each contractor to achieve these goals, but that they not be codified in a
prescriptive CWA/PLA. The Council's Program Management Quality Assurance consultant
concurs with this recommendation.
Staff is looking for direction from the Council and asks that the Committee provide their
recommendation to the entire Council for discussion and, if resolved at that time, for consensus
at the March 26, 2018 Council meeting.
ATTACHMENTS
May 10, 2017 Public Safety Committee Memo
Proposed policies for DBE and local hiring
October 10, 2017 Public Safety Committee Memo
Draft CWA/PLA
November 15, 2017 Public Safety Committee Memo
Lydig Memo
104 Z:1Council Agenda Items\Communications13-19-18 PSCom1DBE\PS DBE Memo 031218.doc
NOTE: Strike-through/underline text reflects changes made
(beyond other housekeeping -type revisions) since the
policies were reviewed at the 3-26-18 C.O.W. Meeting.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING POLICIES IN
CONJUNCTION WITH CITY OF TUKWILA PUBLIC SAFETY
PLAN CONSTRUCTION PROJECTS, SPECIFICALLY A
DISADVANTAGED BUSINESS ENTERPRISE POLICY AND
A LOCAL HIRING POLICY.
WHEREAS, the City Council recognizes that societal, environmental, and legal factors,
both historic and present day, have resulted in inequitable access to opportunities for some
individuals and groups of people; and
WHEREAS, policies related to disadvantaged business enterprises and local hiring will
help firms owned and controlled by individuals who are determined to be socially and
economically disadvantaged compete fairly for contracts in conjunction with the
construction projects related to the City's Public Safety Plan; and
WHEREAS, it is the responsibility of the City Council of the City of Tukwila to provide
policy direction through the passage of motions and ordinances and the adoption of
resolutions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. DBE Policy Adopted. A Disadvantaged Business Enterprise Policy for City
of Tukwila Public Safety Plan Construction Projects is hereby adopted to read as follows:
Disadvantaged Business Enterprise (DBE) Policy for City of Tukwila
Public Safety Plan Construction Projects.
A. Purpose. The purpose of this policy is to ensure nondiscrimination in the award
and administration of City of Tukwila construction contracts and to create a level playing
field on which firms owned and controlled by individuals who are determined to be socially
and economically disadvantaged can compete fairly for contracts. As a pilot oroiect, all
City of Tukwila Public Safety Plan construction contracts subject to formal bidding
requirements shall contain specifications pursuant to which the Contractor certifies that
they will make a good faith effort to achieve the DBE goal of 17% participation.
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B. Definitions.
1. "Construction Contract" means a City of Tukwila Public Safety Plan
construction project valued at over $1,000,000, which is awarded by contract.
2. "Disadvantaged Business Enterprise" or "DBE" as defined and certified by
the Washington State Office of Minority and Women's and Business Enterprises.
3. "DBE Joint Venture" means an association of a DBE firm and 1 or more
other firm(s) to carry out a single business enterprise for profit for which purpose they
combine their property, capital, efforts, skills and knowledge, and in which the DBE is
responsible for a distinct, clearly defined portion of the work of the contract and whose
share in the capital contribution, control, management, risks, and profits of the joint
venture are commensurate with its ownership interest.
4. "Good Faith Effort" means efforts to achieve a DBE goal or other
requirement of this policy which, by their scope, intensity, and appropriateness to the
objective, can reasonably be expected to fulfill the program requirement. Detailed
examples of good faith efforts will be included in contract provisions.
C. Process.
1. The Contractor will solicit Disadvantaged Business Enterprise (DBE)
participation through reasonable and available means, meet the specified contract DBE
goal, and show a good faith effort to obtain DBE participation.
2. The Contractor or any Subcontractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of any contract.
3. The requirements of this policy shall be included in contract and subcontract
documents.
4. By signing a contract proposal, the Contractor will be certifying that the DBE
goal as stated in the bid documents proposal will be met by obtaining commitments from
eligible DBEs or that the Contractor will provide acceptable evidence of good faith effort
to meet the commitment.
D. Contractor's Responsibilities. The Contractor must satisfy the following
requirements:
1. Imw��iJ n+. l i Nf+nr k;rl n A r J evvC +tom vvn+r �+ +kr Csrsk-virhe.+vr �hll c 1 ihmi+ a
Iotter c•.�G. r+ifi ging rl .-.+.�i� for c.coh DBE t-�.�Ishv r.te nds to eco to n`±+i sfy +t -,c DRE goal or a
good faith effc- t tc exp!aLn .^.,h, +ho go„! oouid not b& recohed. The Contractor shall submit
to the City an outreach plan to achieve the DBE goals.
2. DBE prime Contractors may receive credit toward the DBE goal for work
performed by its own forces and work subcontracted to DBEs. A DBE prime must make
a good faith effort to meet the goals. In the event a DBE prime subcontracts to a non -
DBE, that information must be reported.
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3. A Contractor who cannot meet the contract goal, in whole or in part, shall
make adequate good faith efforts to obtain DBE participation. A "good faith effort" means
the Contractor will take the following or similar actions to recruit and maintain DBEs as
part of the construction workforce:
a. Contact local DBE sources to identify qualified DBE firms,
b. Advertise for qualified DBEs in trade papers and newspapers of general
circulation in the area, unless time limits imposed by City do not permit such advertising;
c. Host a job fair for prospective DBE participants; and
d. Develop a written plan to attract DBEs as part of the construction
workforce.
4. The Contractor shall not terminate for convenience a DBE Subcontractor
named in the bid documents. Prior to terminating or removing a DBE Subcontractor
named in the bid documents, the Contractor must have a written consent from the City of
Tukwila.
5. The Contractor shall also make a good faith effort to replace a DBE
Subcontractor that is unable to perform successfully with another DBE, to the extent
needed to meet the contract goal.
E. Records and Reports.
1. The Contractor shall submit monthly reports, after work begins, on DBE
payments to meet the DBE goal and for DBE participation. The monthly report is to be
sent to the City. These reports will be due within 30 days after the end of a calendar
month. These reports will be required until all DBE subcontracting or material supply
activity is completed.
2. DBE subcontractors and/or material suppliers should be identified on the
monthly report by Vendor Number, name, and the amount of actual payment made to
each during the monthly period. Negative reports are required when no activity has
occurred in a monthly period.
3. All such records must be retained for a period of 6 years following completion
of the contract work, and shall be available at reasonable times and places for inspection
by authorized representatives of the City of Tukwila. Copies of subcontracts or
agreements and other documentation shall be provided upon request.
4. Prior to receiving final payment, the Contractor shall submit a final DBE
utilization report. If the DBE goal requirement is not met, documentation supporting Good
Faith Efforts, as outlined in Section 1 herein, must be submitted with the "DBE Final
Report."
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108
Section 2. Local Hiring Policy Adopted. A Local Hiring Policy for City of Tukwila
Public Safety Plan Construction Projects is hereby adopted to read as follows:
Local Hiring Policy for City of Tukwila Public Safety Plan Construction Projects.
A. Purpose. The purpose of this policy is to create a framework that encourages
contractors who receive City public works contracts to hire residents of the Tukwila Area.
As a pilot project, all Public Safety Plan construction contracts shall contain provisions
pursuant to which the Contractor promises to make a good faith effort to hire qualified
individuals who are residents of the Tukwila Area in sufficient numbers so that no less
than 20% of the contractor's total construction workforce, including any Subcontractor
workforce, measured in labor work hours, is comprised of Tukwila Area residents. If the
GC/CM delivery method is chosen instead of traditional bidding, the good faith effort
certification will be adjusted to reflect corresponding milestones. Any GC/CM selection
process will include local hiring.
B. Definitions.
Unless the context otherwise requires, the following definitions shall govern the
construction of this policy:
1. "Construction Contractor." Any person or entity, which, pursuant to a written
agreement or purchase order, provides labor or materials on public works projects for the
City.
2. "Days" means calendar days unless otherwise specified.
3. "Qualified Individual." A person who is specially trained, skilled, and
experienced in the work, trade, or craft specified in the portion of the public work or
improvement to be performed or who is enrolled in a certified state or federally approved
apprenticeship program in the applicable trade, or who is a journey person in his or her
applicable trade.
4. "Tukwila Area" means zip code areas within the City of Tukwila limits and zip
code areas within 10 miles of the center of Tukwila (1-405/1-5 Interchange) as shown on
Attachment A, "Tukwila Area Zip Codes."
5. "Construction Project." A City of Tukwila Public Safety Plan construction
project valued at over $1,000,000, which is awarded by contract.
6. "Resident of the Tukwila Area." An individual who is domiciled within the
boundaries of the Tukwila Area immediately preceding the date of the bid advertisement
by the City and who can verify his or her domicile upon request of the Contractor or City
by producing documentation such as rent/lease agreement, telephone and utility bills or
payment bills, a valid Washington State driver's license or identification card, and/or any
other similar, reliable evidence that verifies that the individual is domiciled within the
Tukwila Area.
7. "Subcontractor." Any person or entity, which, pursuant to an agreement or
purchase order with a City Contractor or another subcontractor, participates in the
provision of labor or materials for construction projects for the City.
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C. Exceptions.
1. The provisions of this policy shall not apply under the following
circumstances:
a. Whenever a state or federal law or regulation applicable to a particular
contract prohibits the provision of a local hire requirement; or
b. Whenever the City, in accordance with the requirements of the Tukwila
Municipal Code or state law, determines that the contract is necessary to respond to an
emergency which endangers the public health, safety, or welfare.
c. Whenever the City determines that a suitable pool of persons providing
specialized skills does not exist locally for a specific public works project.
2. Whenever an exception is imposed, the basis of the exception shall be
included in the staff report to the City Council.
D. Requirements for Contractors Submitting Bids.
1. A Contractor submitting a formal bid or proposal to the City for a construction
project must promise to make a good faith effort to hire qualified individuals who are
residents of the Tukwila Area in sufficient numbers so that no less than 20% of the
Contractor's total construction workforce, including any Subcontractor workforce,
measured in labor work hours, is comprised of Tukwila Area residents.
2. A "good faith" effort means the Contractor will take the following or similar
actions to recruit and maintain Tukwila Area residents as part of the construction
workforce:
a. Contact local recruitment sources to identify qualified individuals who
are Tukwila Area residents; and
b. Advertise for qualified Tukwila Area residents in trade papers and
newspapers of general circulation in the Area, unless time limits imposed by the City do
not permit such advertising; and
c. If portions of the work are to be performed by subcontractors, identify
qualified subcontractors whose workforce includes Tukwila Area residents; and
d. Host a job fair for prospective local applicants; and
e. Develop a written plan to recruit Tukwila Area residents as part of the
construction workforce.
3. Every Contractor must complete and sign under penalty of perjury a
Certification of Good Faith Effort to Hire Tukwila Area Residents, on the form provided in
the City's bid package and. submit said C^r+ifinn+,c' ..its +ha cr,nlc,rl"ill ..v In+pr+h r, r, +hV
datc r.nrl +im- of thn hirl oper+ir n Biddy shall attach to the Ccrt ft tato docs �meh+ary
.iri— nn. nna r+'a ry hi rl.. r' rn m' + -+r`r mr+. is /4",r. f i+h r,a r..4irs rv. - + +h- I n
....... ....... tel.. 1. ... �.. N. ... .. -
hiring goal.
4. The Contractor shall include in each and every subcontract relating to the
project the requirement that the Subcontractor promises to make a good faith effort to
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hire qualified individuals who are residents of the Tukwila Area. Contractor shall be
responsible for subcontractor's compliance under this policy.
5. Prior to submitting bids, bidders shall ensure that any and all subcontractors
listed in their bids are not disqualified pursuant to Section 2, paragraph I,
"Disqualification."
6. Contractors who have been disqualified may not submit bids during the
period of disqualification. Any bid received from a bidder who is currently disqualified will
be returned to the bidder unopened.
E. Requirements for Prospective Subcontractors.
1. Any Subcontractor for work, laborers or materialmen relating to a project
subject to this policy will be required, in its contract with the prime contractor, to promise
to make a good faith effort to hire qualified individuals who are residents of the Tukwila
Area.
2. A "good faith effort" means the Subcontractor will take actions such as those
required of contractors to recruit and maintain Tukwila Area residents as part of
subcontractor's workforce. Subcontractor shall maintain documentary evidence of such
actions.
3. Subcontractors who have been disqualified pursuant to Section 2, paragraph
I, "Disqualification," may not be listed in a prime contractor's bid for a City public works
project and may not submit bids during the period of disqualification.
F. Non-responsive Bids.
The City may declare a bid to be non-responsive under the provisions of this policy for
good cause including, but not limited to, the following circumstances:
1. If a bidder fails to complete and sign under penalty of perjury the Certification
of Good Faith Effort to Hire Tukwila Area residents and to submit said Certification with
hen cr nn fate th-.. thr- +jrn-. ...f the hi-' or
2. If a bidder fails to comply with the good faith effort requirements set forth
herein; or
3. If a bidder or a Subcontractor listed by the bidder has been disqualified
pursuant to Section 2, paragraph I, "Disqualification."
G. Required Documentation. During the performance of the contract, the
Contractor shall keep an accurate record on a standardized form showing the name,
place of residence, trade classification, hours employed, proof of qualified individual
status, per diem wages and benefits of each person employed by the Contractor on the
specific public works project, including full-time, part-time, permanent and temporary
employees. Contractor shall require any and all subcontractors on the project to maintain
records of the same information for subcontractors' workforce on the project and shall
require Subcontractors to provide a copy of those records to Contractor upon Contractor's
request. Contractor shall make contractor's and subcontractor's records available to the
City, upon request, within five working days.
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H. Forms Submitted Under Penalty of Perjury. All forms required under this
policy shall be attested to as true as to the information set forth therein and shall be
submitted under penalty of perjury.
I. Disqualification. If the City finds that a Contractor to whom a City contract for
public works has been awarded, or a Subcontractor listed by Contractor on a public works
project, has failed to comply with the good faith hiring provisions of Section 2, paragraph
D.2., during the performance of the contract, the City may disqualify the Contractor and/or
Subcontractor from bidding or being listed in any bid on any City contract for public works
for a period of one year from the date of the City's disqualification. The City of Tukwila
will keep a current list of all disqualified contractors and subcontractors on file.
J. Records Retention. The Contractor shall retain all documentation required per
Section 2, paragraph G., for a period of 6 years following completion of the contract work,
and those records shall be available at reasonable times and places for inspection by
authorized representatives of the City of Tukwila. Copies of subcontracts or agreements
and other documentation shall be provided upon request.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
Attachment A, "Tukwila Area Zip Codes"
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Attachment A - Tukwila Area
Zip Codes
Incorporated Areas
Freeways
s
10
Miles
January 2013
►31 King County
GIS CENTER
113
114
TO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: March 28, 2018
SUBJECT: Report for April 2, 2018 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• National League of Cities Congressional City Conference: Mayor Ekberg, Council
President Seal, Councilmembers Quinn, Kruller and Idan and Communications and
Government Relations Manager Rachel Bianchi attended the National League of Cities
Congressional City Conference in Washington DC March 10 — 14. They had the
opportunity to meet with Senators Murray and Cantwell and Congressman Smith. Mayor
Ekberg also attended a Mayor's Educational Task Force for Apprenticeships meeting.
• SCORE Jail Retreat: On March 16 Mayor Ekberg and Finance Director Peggy
McCarthy attended a SCORE Jail retreat sponsored by the SCORE Administrative
Board. Mayor Ekberg currently serves as the Chair of the Administrative Board.
• Governor Signs Bill at Foster High School: On March 19 Councilmembers Quinn and
Kruller, City Administrator David Cline and several city staff members attended a bill
signing ceremony at Foster High School where Governor Inslee signed the Voting
Rights Act and several other voting bills into law.
• SCATBrd Meeting: On March 20 Councilmember Hougardy and Community
Development staff attended the monthly meeting of SCATBrd. At the meeting the Puget
Sound Regional Council (PSRC) provided a presentation on Population Forecasts and
Vision 2050 Scope: Forecasts project the region to grow by about 1.8 million people and
to add 1.2 million jobs between now and 2050 with the demographic trend of fewer
persons per household to continue, increasing demand for housing. The PSRC also
provided information on a Regional Aviation Study that will compile information from
various planning efforts of regional airports, including separate plans currently underway
by the Port of Seattle for SeaTac Airport and by King County for Boeing Field. The
intent of the study is to provide a comprehensive view of existing and future air travel
and freight demands, and environmental and community impacts from an increase in
flights in the region. Sound Transit provided an update on projects within South King
County.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
115
City Administrator's Report
March 28, 2018
Page 2
• King County Regional Transit Committee (RTC): Councilmember Hougardy and
Community Development staff attended the monthly meeting of the King County
Regional Transit Committee on March 21. King County provided an update on the
Community Connections program. Staff will be meeting with Metro in the near future to
discuss potential Community Connection projects in Tukwila. An update was also
provided on the One Center City project, a joint initiative of King County Metro Transit,
the Seattle Department of Transportation (SDOT), Sound Transit, and the Downtown
Seattle Association (DSA) to develop a long term mobility plan for downtown Seattle
and surrounding neighborhoods. This topic will be discussed in more detail at the next
RTC meeting.
II. Staff Updates
Public Safety
• Bulldog Academy: On March 13 the police department launched the second Bulldog
Academy for students at Foster High School. This year's program will be a 10 -week
course, taught after school on Tuesdays from 3:30pm-6:OOpm from March 13 through
May 22. City Administrator David Cline and Chief Linton attended the Introduction Day
to welcome the students.
• Meeting with Congressman Smith's Office: On March 14 Chief Linton had an
introduction meeting with Mr. Savio Pham, a representative from Congressman Adam
Smith's Office.
• Neighborhood Meeting: The Community Police Team and Chief Linton attended a
neighborhood meeting at Foster Presbyterian Church for residents in the area of 56th
Ave S and S 144th St.
Project Updates
• TUC Pedestrian/Bicycle Bridge: Estimated Completion: April 2018
The LED uplight alignment on the bridge is complete. The lights are aimed so that they
highlight the cable -stays and the superstructure of the bridge. Handrail installation is
expected to be complete in the next few weeks.
• 42nd Ave Phase III: Estimated Completion: Fall 2018
Contractor continues installing underground electrical and communications facilities for
the overhead to underground utility conversion from SR -518 to S 160th St. The joint
utility trench for communications utilities is continuing to progress up the hill. Gilliam
Creek Culvert crews have completed the north culvert footing installation and are
moving forward with assembly and placement of the arch plate culvert sections.
• Major Maintenance on 3 Bridges: Estimated Completion: April 2018
o Grady Way Bridge: Contractor is waiting for steel to be fabricated so it can be placed
on the columns.
o Frank Zepp Bridge (S 180th): Contractor continues to work on painting the underside
of the bridge and work on the plan to lift the bridge and replace the bearing pads.
There will be one additional weekend closure of the bridge towards the end of April.
o Beacon Avenue Bridge: Work is substantially complete.
• 53rd Ave S: Estimated Completion: June 2019
116
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
City Administrator's Report
March 28, 2018
Page 3
• Work will begin April 9. Electronic variable message signs are currently on display at all
project access points notifying the public that 53rd Ave S will be open to local access
only for the duration of the project.
• Tukwila Village — Save the Date: The City, SHAG, and developer are planning a
community celebration for the opening of Tukwila Village on July 21. If you're interested
in helping organize the event please contact Derek Speck at
Derek.Speck@TukwilaWA.gov.
• Washington Place — Hotel Interurban: The hotel portion of the development, is now
accepting reservations starting this June. Additional Information is available at
www.hotelinterurban.com.
• Opportunity Zones Application: The City has submitted an application to Washington
State for three census tracts to be designated as "opportunity zones." We will be
competing with other cities, counties, ports, and other agencies across the State. The
designation will serve as a financial incentive for organizations or individuals who would
like to defer capital gains tax to invest in businesses and developments in the
opportunity zones. The incentive was created in the Federal tax law that was passed in
December 2017. We should know whether we are selected this summer.
Boards and Commissions
Vacancies are currently being advertised on the City's website, on Channel 21, in the
Tukwila Reporter, through social media and outreach to local schools.
• Arts Commission: Vacant Position: Position #2 Resident.
• Civil Service Commission: Vacant Position: Position #2 Resident.
• Community -Oriented Policing Citizens Advisory Board: Vacant Positions: Position #5
Resident and Student Representative.
• Equity & Social Justice Commission: Vacant Positions: Position #2 Education
Representative and Student Representative.
• Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position
#6 Business Representative. One application received.
• Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee: Vacant Positions: Position #4 and #5 Business
Collecting Tax.
• Park Commission: Vacant Positions: Position #2 and Position #4 Residents and Student
Representative. One application received.
• Planning Commission: No vacancies.
Ill. Responses to Council/Citizen Inquiries
Date of
Inquiry
Inquiry
Response
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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City Administrator's Report
March 28, 2018
Page 4
March 26
Committee
of the
Whole
Meeting
Councilmembers inquired about
the status of City financial support
for the SeaTac Airport Study.
Administration is meeting with the City of
SeaTac on March 29. An update is
scheduled for the Transportation and
Infrastructure Committee meeting on
April 9,
118
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
TUKWILA PUBLIC SAFETY PLAN
Monthly Update
March 31, 2018
Overall Plan
Outreach
• Planning is underway for the first open house of 2018, expected to be in June.
Financial Oversight Committee
• The Committee will convene again on April 19.
Siting Advisory Committee
• The Siting Advisory Committee met on March 28. Members were provided an update
and reviewed and provided feedback on the open house and outreach plan. The
committee is expected to meet once a quarter in 2018.
Near-term Council Decisions and Key Dates
• The Finance Committee will continue to review options for funding the Public Safety
Plan financial gap and will make a recommendation to the full Council in May once the
Schematic Design (SD) estimates are received for the Justice Center.
Fire Stations
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports.
Closing on the Fire Station 54 site is expected by mid-April.
• Geotechnical drilling was undertaken the last week of March to better understand the
soils on the site for Fire Station 52 (on the north parking lot on the City Hall campus).
Architecture and Programming
• Architectural program has been reviewed and approved by the team.
• Schematic Design for 51 completed December 2017.
• Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and
estimating consultant has been completed and was shared with Council in February.
Council gave approval to begin Design Development for Station 51.
119
Design and Permitting
• Pre -application meeting with City permit staff was held in December. Design team is
following up on items identified by City permit staff.
• Design Development for Station 51 began mid-February; the team is meeting weekly.
Design Development effort scheduled to wrap up in May, 2018 with Design
Development pricing effort in June and July.
• Schematic Design phases scheduled to begin for 52 and 54 in August, 2018.
Bidding and Construction
• Pre -construction services starting for Station 51 Design Development are underway.
• Bidding and construction phases scheduled to begin for 51 in January, 2019.
• Bidding and construction phases scheduled to begin for 52 and 54 in January, 2020.
Justice Center
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports, and revised
appraisals. As expected, initial environmental analysis is showing some contamination
due to the prior presence of gas stations and dry cleaners.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• The City has signed purchase and sale agreements with two of the nine properties on
the Justice Center site. The City is also closing to securing two additional Justice Center
properties through settlement agreements and continues to work with other land
owners to identify other voluntary transactions.
• Eminent domain petitions have been filed on all of the Justice Center properties where
the City does not have a signed purchase and sale agreement, though the goal remains
to have voluntary agreements.
• Most owners and tenants have been very cooperative with granting access for due
diligence activities.
Architecture and Programming
• DLR Group's Building Program Report was submitted December 8. Program and
Estimate was presented to Public Safety Committee in December and Council in
January.
Design and Permitting
• Schematic Design phase kicked off in January. SD and cost estimate will be completed in
April and presented to Council in May.
120
Bidding and Construction
• BNBuilders, the selected GC/CM, started pre -construction services following Council
approval of their contract on March 19. They will prepare their SD cost estimate in April.
• Construction scheduled to begin in April, 2019.
Public Works Facility
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports, and
assessment of existing structures.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• Eminent domain petitions have been filed on all three of the Public Works properties,
though the goal remains to have voluntary agreements.
Architecture and Programming
• Phases scheduled to begin late in 2018.
Design and Permitting
• Phases scheduled to begin late in 2018.
Bidding and Construction
• Phases scheduled to begin in late 2019.
Leases
Per Council request, this section will be used to provide any update on leases entered into with
businesses affected by the Public Safety Plan. When there is no activity, it will be indicated here.
Budget
• Attached.
Schedule
April 2018
• Justice Center schematic design cost estimating with GCCM involvement
121
• Finance Committee and staff working to address funding gap
May 2018
• Fire Station 51 design development effort complete
• Fire Station 51 design development cost estimate with GCCM involvement
• City Shops facility contracting method update
• Justice Center design review for permitting
• Finance Committee and staff working to address funding gap
• Target month for Justice Center schematic design cost estimate to Public Safety
Committee and Council
• Justice Center design development begins (pending Council approval of SD)
• Site acquisition activities
June 2018
• Fire Station 51 design development cost estimate with GCCM involvement
• Open House #4 (1 of 2 open houses 2018)
• Finance Committee and staff working to address funding gap
July 2018
• Target month for Fire Station 51 design development cost estimate to Public Safety
Committee and Council
• Final contracting method determination for City Shops facility
• Finance Committee and staff working to address funding gap
August 2018
• Fire Station 51 construction document phase begins
• Fire Station 52 and 54 schematic design begins
• Finance Committee and staff working to address funding gap
• Additional consultant services contracts for Justice Center, Fire Station 51, 52 and 54 to
Public Safety Committee and Council
September 2018
• Fire Station 52 and 54 GCCM pre -construction services begin
• Justice Center design development and cost estimate complete
• Target month for Justice Center design development estimate to Public Safety
Committee and Council
• Justice Center construction documentation begins
• Finance Committee and staff working to address funding gap
122
October 2018
November 2018
• Public Works design update
• Open House #5 (2 of 2 open house 2018)
• Fire Station 51 building permit issued
• Fire Station 51 subcontractor bid procurement begins
• Site acquisition activities
December 2018
• Fire Station 51 construction documentation complete
• Fire Station 52 and 54 schematic design cost estimate update with GCCM involvement
January 2019
• Fire Station 51 subcontractor bidding
• Target month for Fire Station 52 and 54 schematic design cost estimate to Public Safety
Committee and Council
February 2019
• Fire Station 51 Construction Contract Approval to Public Safety Committee and Council
• Fire Station 52 and 54 design development begins
March 2019
• Fire Station 51 construction begins
123
124
City of Tukwila - Public Safety Plan
Conceptual Budget Summary
YOE $ (in thousands)
PUBLIC SAFETY PLAN - FUNDING
Project
YEAR OF EXPENDITURE (YOE) SUMMARY
UTGO
Impact Fees
General Fund
Enterprise Funds Total
Facilities
Public Safety Building
Fire Stations (51, 52, 54)
Public Works Shops
$ 28,629 $
18,824
- $ - $
858
14,747
4,750
14,746
28,629
24,432
29,493
FACILITIES TOTAL
47,453 $
4,750 $
15,605 $
14,746 $
82,554
Apparatus/Equipment
29,932 I $
-Is
- I
- I
29,932
PLAN TOTAL
77,385 $
4,750 $
15,605 $
14,746 $
112,486
indicates voter approved
PUBLIC SAFETY PLAN - FACILITIES
Fire Station Program
as of December 31, 2016
Project Budgets (in YOE $)
Public Safety
Building
FS 51 FS 52 FS 54 City Shops TOTAL
Category
A/E Services (both design & CA)
Land Acquisition
Permits/Fees
Construction (pre -con, const & tax)
Construction Related Costs
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
1,616
6,000
440
16,195
1,064
1,114
2,199
731 $
0
255
7,809
1,047
460
1,145
356 $
653
89
3,278
438
297
546
464
862
116
4,273
551
397
665
869
6,000
522
19,202
425
348
2,127
4,037
13,516
1,421
50,758
3,526
2,615
6,682
TOTAL $ 28,629 $ 11,446 $ 5,657 $ 7,329 $
29,493 $ 82,554
1/10/2017
126
PROJECT COSTS
CITY OF TUKWILA
Public Safety Plan
Fire Stations - 51, 52, 54
Schematic Design Budget Summary (HIGH)
YOE $ (in thousands)
1/30/2018
e St
p
NMA
fhnmE
..
Project Category
FS51
17,950 sf
FS 52
FS 54
6,567 sf '` 8,228 sf
TOTAL
32,745 sf
A/E Services (both design & CA)
731
356 464
1,551
Land Acquisition
653 862
1,515
Permits/Fees
255
89 116
460
Construction (pre -con, const, tax)
7,809
3,278 4,273
15,360
Construction Related Costs (incl bond)
1,047
438 551
2,036
PM Services (incl other prof svcs)
460
297 397
1,154
Contingency (incl Construction & Proj)
1,145
546 665
2,356
TOTAL
$ 11,446
$ 5,657 $ 7,329
$ 24,432
ra
Project Category rF
,a
FS511
9,426 sf
S
T
FS 521
15,068 sf
FS 54
9,287 sf'
A/E Services (both design & CA)
635
1,052
626
Land Acquisition
653
862
Permits/Fees
166
301
164
Construction (pre -con, const, tax)
6,324
9,547
6,233
Construction Related Costs (incl bond)
657
1,184
709
PM Services (incl other prof svcs)
300
576
305
Contingency (incl Construction & Proj)
749
1,094
765
TOTAL
$ 9,486
$ 13,755
$ 9,665
TOTAL
33,781 sf
2,314
1,516
631
22,105
2,550
1,181
2,608
$ 32,906
FUNDING
GAP
763
1
172
6,744
514
28
1 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate.
Project Category
Desi
VISED:
FS51 1
11,933 sf
'MINI/UE-1 .22 1
FS 521
15,068 sf
FS 54
11933 sf
TOTAL
38,934 sf
252
$ 8,474
A/E Services (both design & CA)
899
1,244
1,003
3,146
FUNDING
GAP
1,595,
Land Acquisition
854
854
(661)
Permits/Fees
234
353
262
849
390
Construction (pre -con, const, tax)
8,956
12,677
9,935
31,568
16,208
Construction Related Costs (incl bond)
931
1,398
1,039
3,367
1,331
PM Services (incl other prof svcs)
426
687
476
1,589
435
Contingency (incl Construction & Proj)
1,062
1,294
1,185
3,541
TOTAL
$ 12,509
$ 17,652
$ 14,753
$ 44,914
1,185
$ 20,482
127
128
S
J
TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN
Project Schedule
DECEMBER
site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
completed
• public outreach
(A) Architect Contract Approval
(B) Contractor Pre -Con Contract
COUNCILMEMBER DECISIONS
(D) Site Selection
(E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
Start
Finish
% Done
2016
2017
2018
2019
2020
2021
J F
M A
M J
J A S
O N
D J
F M
A M
J J
A S
O NID
J
F M
A M
J J
A S
O N
D J
F M
A M
J J
A S
O N
D J
F M
A M
J J
A S
O N
D J
F M
A M
J JASO
N D
CITYISOJ KICK-OFF MTG
10/05/16
10/05/16
100%
■
CITY VOTE
11/08/16
10/31/19
100%
.
BOND SALE
12/01/16
12/31/16
100%
.
I.
PUBLIC OUTREACH - SITE SELECTON
01/01/17
12/31/21
32%
_
_
•
111'
4
JUSTICE CENTER
02/06/17
05/25/20
10%
I
—4,----P---D
III
G —-B-4.---}-----
I
I
G
--
-
--
-
--
-
--
------------
STATION 51
02/24/17
09/27/19
22%
I
A
I
P
B
I
I
c
STATION 52
02/20/17
06/05/20
12%
I
I
l
A
I
I
I
—
b
I
1IS
I
1
I
G..
_
I.
STATION 54
02/20/17
06/05/20
12%
I
1
A
I
1
P
I
1
I
13
c
CITY SHOPS
02/20/17
04/09/21
5%
1
I
1
I
b
A
1
I
1
I
C
.I
site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
completed
• public outreach
(A) Architect Contract Approval
(B) Contractor Pre -Con Contract
COUNCILMEMBER DECISIONS
(D) Site Selection
(E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
130
Upcoming Meetings & Events
April 2018
2nd (Monday)
3rd (Tuesday)
4th (Wednesday)
5th (Thursday)
6th (Friday)
7th (Saturday)
> Civil Service
r'"`io"'"rr",
Cancelled
➢ Public Safety
Cmte,
5:30 PM
(Hazelnut
Conference Room)
➢ City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
➢ Finance Cmte,
5:30 PM
(Hazelnut
Conference
Room)
➢Library
Advisory
Board,
5:30 PM
NEW TIME
(Community
Center)
D Equity &
Social Justice
Commission,
5:15 PM
(Hazelnut
Conference
Room)
9th (Monday)
10th (Tuesday)
11th (Wednesday)
12th (Thursday)
13th (Friday)
14th (Saturday)
➢ Transportation &
Infrastructure
Cmte.,
5:30 PM
(Foster Conference
Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council Chambers)
➢ Community
Development &
Neighborhoods
Cmte.,
5:30 PM
(Hazelnut
Conference
Room)
D Tukwila
International
Boulevard
Action Cmte,
7:00 PM
(Valley View
Sewer Dist..
3460 S 148th)
➢ Park
Commission,
5:30 PM
(Community
Center)
➢ COPCAB,
6:30 PM
(Duwamish
Conference
Room)
January 9 thru April 19: Free income
Tuesday/Thursday:
Visit
tax preparation assistance available at Tukwila Community
5:00 — 8:00 PM, Saturday: 10:00 AM — 2:00 PM
www.uwkc.org/taxhelp or call 2-1-1.
Center
➢Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305.
So. Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Michelle Godyn at 206-431-2187.
>Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel
Humphrey at 206-433-8993.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206-431-2197
➢ Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Mia Navarro at 206-454-7564.
>Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) Year-end
General Fund update for 2017. (B) General Fund update for January 2018. (C) Proposed Budget Schedule for 2019-2020. (D)
General Fund 2018 Expectations. (E) Financing the Public Safety Plan.
>Human Services Advisory Brd: Community Services and Engagement Office. Contact Stacy Hansen at 206-433-7180.
> Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Kirstin May at 206-767-2331.
➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332.
> Planning Commission/Board of Architectural Review: 4' Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206-431-3670.
>Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) 2017
Fire Department Annual Report.
>Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59'x' Avenue S.
Contact Louise Jones -Brown at 206-244-4478.
>Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815.
Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Foster Conf. Room. Contact Laurel Humphrey at
206-433-8993.
131
Tentative Agenda Schedule
MONTH
MEETING 1 -
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
April
2
See agenda packet
cover sheet for
this week's agenda:
April 2, 2018 Regular
Meeting.
9
Special Presentation:
16
Special Presentation:
23
Special Issues:
Presentation of
Washington Municipal
Clerks Association
(WMCA) Clerk of the
Year Award to Christy
O'Flaherty.
Special Issues:
Fire Department
Promotions: 1 Battalion
Chief and 2 Captains.
Proclamations:
-An ordinance
establishing regulations
relating to compliance
with federal immigration
laws.
Committee of the Whole
meeting to be followed by
a Special Meeting.
A proclamation
welcoming the Seattle
Seawolves Rugby
Football Club to
Tukwila.
Unfinished Business:
-An ordinance
relating to
regulations for
Accessory Dwelling
Units (ADUs)
-An amendment to
Interlocal Agreement
#15-115 with Valley
View Sewer District
to provide sewer
services to the
"Loop" (An area in
Tukwila bounded
generally by South
160th Street, 42nd
Avenue South, State
Route 518, and 51st
Avenue South).
-Council consensus
on Short Term
rentals.
-An ordinance relating
to regulations fir
Accessory Dwelling
Units (ADUs).
-Authorize the Mayor
to sign an amendment
to Interlocal
Agreement #15-115
with Valley View
Sewer District to
provide sewer
services to the "Loop"
(An area in Tukwila
bounded generally by
South 160th Street, 42nd
Avenue South, State
Route 518, and 51st
Avenue South).
132