HomeMy WebLinkAboutREG 2018-05-21 COMPLETE AGENDA PACKETTukwila City Council Agenda
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REGULAR MEETING .
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Allan Ekberg, Mayor Counci/members; + Dennis Robertson ❖ Kathy Hougardy
David Cline, City Administrator ❖ De'Sean Quinn ❖ Kate Kruller
Verna Seal, Council President ❖ Thomas McLeod ❖ Zak Idan
Monday, May 21,
2018; 7:00 PM • Ord #2576 • Res #1934
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. PROCLAMATIONS
A proclamation recognizing May 20-26, 2018, as "National Public Works
Week," in the City of Tukwila.
Pg.1
3. PUBLIC
COMMENTS
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per person). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
4. CONSENT
AGENDA
a. Approval of Minutes: 5/7/18 (Regular)
b. Approval of Vouchers
c. Authorize the purchase of accessory equipment and tools to outfit
Fire Department apparatus in the amount of $235,000.00.
[Reviewed and forwarded to Consent by the Public Safety Committee on
5/7/18.]
d. Authorize the Mayor to sign a design reimbursement agreement with
BP/Olympic Pipeline for the Strander Boulevard Extension Phase 3
project in the amount of $630,000.00. [Reviewed and forwarded to
Consent by the Transportation and Infrastructure Committee on 5/14/18.]
e. Authorize the Mayor to sign Supplement #1 to contract #17-085 with
AECOM for the 42nd Avenue South Phase III and Gilliam Creek Culvert
Replacement projects in the amount of $791,270.00. [Reviewed and
forwarded to Consent by the Transportation and Infrastructure Committee on
5/14/18.]
f. Authorize the Mayor to sign a Memorandum of Agreement (MOA) with
Seattle City Light/City of Seattle for the 53rd Avenue South Project
(South 137th Street to South 144th Street) in the amount of
$571,615.60. [Reviewed and forwarded to Consent by the Transportation
and Infrastructure Committee on 5/14/18.]
g. Authorize the Mayor to sign a grant agreement with the State of
Washington through the Salmon Recovery Funding Board and the
Washington State Recreation and Conservation Office for the Riverton
Creek Flap Gate Removal project in the amount of $846,965.00.
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 5/14/18.]
h. Authorize the approval of a 2018 lodging tax application from the City
of Tukwila for Southcenter's 50th anniversary in the amount of
$90,500.00 from lodging tax funds. [Reviewed and forwarded to Consent
by the Community Development and Neighborhoods Committee on 5/15/18.]
Pg.3
Pg.23
Pg.41
Pg.55
Pg.85
P0.95
(continued...)
REGULAR MEETING
May 21, 2018
Page 2
5. UNFINISHED
BUSINESS
a. A resolution adopting the Tukwila Municipal Arts Plan for the City of
Tukwila.
b. Fire Department Hazardous Materials (HazMat) incident billing:
(1) An ordinance reenacting Tukwila Municipal Code Chapter 6.14,
"Hazardous Materials Cleanup," to authorize the recovery of costs
associated with responses to hazardous materials incidents within
the City of Tukwila response areas.
(2) A fee resolution adopting a revised Fire Department Fee Schedule.
Pg.113
Pg.159
Pg.161
Pg.165
6. NEW BUSINESS
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
d. City Attorney
e. Council Analyst - Monthly Report from the Program Management
Quality Assurance (PMQA) provider for the Public Safety Plan
Pg.169
Pg.175
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila
Council meetings are audio/video taped (available at www.tukwilawa.00v)
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COUNCIL MEETING SCHEDULE
No Council maelings ara scheduled an ala _`Ith Monday cif the month unlass priar publia notifiaation is givan.
Regular Me c 1 in gs - ilha Mayor, al eat ad by 1 ha people to a four-year term, prasidas at all Ragular C ounc:i l
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Issues discussed thane ara fbrwardad to Ragulan ar Special C aunci] maatings for offiaial actiari.
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, the Public Works services provided in our community are an
integral part of the daily lives of our citizens; and
WHEREAS, the efficient and effective provision of these services greatly
enhances the health, safety, and welfare of our community; and
WHEREAS, quality and effectiveness in the design and construction of
public facilities and in the provision of public services is vitally dependent on the
knowledge, skills, and dedication of the Public Works staff and officials in the City of
Tukwila; and
WHEREAS, the support of the community and the understanding of the
importance of the work performed by Public Works staff significantly influences their
ability to respond to the needs of the citizens; and
WHEREAS, 2018 marks the 58th annual National Public Works Week,
sponsored by the American Public Works Association;
NOW, THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do
hereby proclaim May 20 through May 26, 2018 as:
National Public Works Week:
The Power of Public Works
in the City of Tukwila, and I invite all residents and civic organizations to acquaint
themselves with the challenges confronted in the provision of Public Works services
in our community and to recognize the daily contributions our Public Works
Department staff make to our health, safety and quality of life.
Presented this 21St day of May, 2018.
leffAIP
Allan Ekberg,
2
COUNCIL AGENDA SYNOPSIS
Ilutlals
Meeting Date
Prepared by
Maya's re /op
Council review
05/21/18
CF
ITEM INFORMATION
ITEM No.
4.C.
S"1':A1FF SPC)\SC)R: JAY C. WITTWER
ORIGIN \I. ADI[\1).A DA II.: 05/21/18
\DDI1\1).\ I I I•:11"1'rri.i: Outfitting
New Fire Apparatus
C.A'1'I:(,()RV' ❑ Discussion
.111g Date
,1Iotion
Date 05/21/18
❑ Resolution
Mtg Date
❑ Ordinance
lltg Date
❑ Bid Award
Altg Dale
❑ Public Heaving
.11tg Date
❑ Other
11tg Date
►1
_Wig
SPONSOR ❑Council ❑clla}or HR ❑DCD ❑Finance ►1Fire ❑73' ❑PR ❑Police ❑Plt'- ❑Court
SPONSOR'S Council has previously approved purchase of two engines and one ladder truck. The order
Su:MM:\RY has been placed and all are scheduled to be delivered in 11-13 months. The apparatus must
be stocked with equipment, not covered in the purchase of the vehicles. The Fire
Department seeks Council approval for the purchase of this outfitting equipment.
Purchasing will consist of muliple appropriations.
RI`\'II`.\\"I':1) Iil'
I C.O.W.
Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Arts Comm. ❑ Parks Comm.
& 5/7 COINII\II1"TEF CHAIR: HOUGARDY
/1 Public Safety Comm.
❑ Trans &Infrastructure
D:ATF: 04/16
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/AI)MTN.
COm\n'FrI.I:
Jay C. Wittwer, Fire Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EAPI N1PPURI_: Rt:OUIRIUD AMOUNT BUDGETED APPROPRIATION REQUIRED
$235,000.00 $500,000.00 $
Fund Source: PUBLIC SAFETY PLAN/BOND
Comments: Estimation of expenses, "not to exceed without additional approval"
MTG. DATE
RECORD OF COUNCIL ACTION
5/21/18
MTG. DATE
ATTACHMENTS
5/21/18
Informational Memorandum dated 04/10/18, with attachments
Minutes from the Public Safety Committee Meeting of 4/16/18
Minutes from the Public Safety Committee Meeting of 5/7/18
4
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Public Safety Committee
FROM: Jay C. Wittwer, Fire Chief
BY: Chris Flores, Assistant Fire Chief
CC: Mayor Ekberg
DATE: 04/10/18
SUBJECT: Outfitting New Apparatus (Updated after PS Com with attached
information)
ISSUE
At the February 20, 2018 Regular Meeting, the Council approved the purchase of two Fire
engines and one ladder truck. The order has been placed and all are scheduled to be delivered
in 11-13 months. As was referenced at that Council meeting, the apparatus must be stocked
with equipment, not covered in the purchase of the vehicles. The Fire Department seeks
Council approval for the purchase of this outfitting equipment. Purchasing will consist of muliple
appropriations.
BACKGROUND
Accessory equipment and tools are not included in the purchase price of the apparatus.
Examples of such equipment would be mobile radio systems which must be ordered now due to
exceptionally length lead/manufacturing circumstances, then delivered to Pierce Manufacturing
for installation in the apparatus. Other categories of tools and equipment will be purchased and
mounted by city or department personnel upon delivery.
DISCUSSION
Existing department inventory that is usable and serviceable will be removed from apparatus
being replaced and mounted for use on the new apparatus.
FINANCIAL IMPACT
Expenditures not to exceed $235,000.00 without additional approval. Approximately $3.6 million
was allocated in the Public Safety Plan/Bond for purchase and outfitting of these three
apparatus. $3,091,174.00 was expended for the vehicles, leaving approximately $500,000 for
outfitting. The outfitting costs will come under the allocated figures by approximately half.
RECOMMENDATION
The Council is being asked to consider this item at the April 23, 2018 C.O.W., and authorize at
the May 7, 2018 Regular Meeting, expenditures for outfitting new Fire Department Apparatus,
not to exceed $235,000.00.
ATTACHMENTS
N/A
Detailed information reaardina accessory eauioment and tools
5
6
The Following Are Estimated Equipment Costs for 1 Pierce Aerial #5905 and
2 Pierce Pumpers #5904 and #5906
Pierce Aerial Apparatus #5905 Estimated Equipment Costs
QTY
PART NUMBER
DESCRIPTION
UNIT PRICE
TOTAL PRICE
1
10402 LITTLE GIANT
17' MODEL 17 SUPER DUTY TYPE IAA ALUMINUM ARTICULATING LADDER
$446.39
$446.39
1
36564 NUPLA
RH-8DA 8' CLASSIC NUPLAGLAS ROOF VENTILATION PIKE POLE, WITH
ALUMINUM D -HANDLE
$90.78
$90.78
1
36568 NUPLA
RH-10DA 10' CLASSIC NUPLAGLAS ROOF VENTILATION PIKE POLE, WITH
ALUMINUM D -HANDLE
$89 .00
$89.00
1
CH6 FIRE HOOKS
6' NY HOOK ONE END AND TRASH HOOK ON OTHER
$121.96
$121.96
1
RH6 FIRE HOOKS
6' NEW YORK ROOF HOOK, STEEL
$91.47
$91.47
1
36561 NUPLA
RH-6DA 6' CLASSIC NUPLAGLAS ROOF VENTILATION PIKE POLE, WITH
ALUMINUM D -HANDLE
$123.51
$123.51
1
NYFG10 FIRE HOOKS
10FT NEW YORKER PIKE POLE FIBERGLASS
$119.52
$119.52
2
967635601 HUSQ
K12FD 14" K970 RESCUE CUT-OFF SAW
$1,483.13
$2,966.26
1
213995 HILTI
RECIP SAW TOOL BODY WSR 36-A W/ CASE
$577.00
$577.00
1
3554719 HILTI
AG 600-A36 CORDLESS ANGLE GRINDER 36V
$443.00
$443.00
3
2098470 HILTI
36V 5.2 AH LI -ION BATTERY
$258.00
$774.00
1
2108815 HILTI
MULTI -BAY CHARGER C 4/36-MC4 115V BULK
$162.50
$162.50
4
1188 YATES
LADDER CARABINER EXTENSION
$140.25
$561.00
1
509001 CMC
PANDUIT LOCKOUT/TAGOUT KIT
$239.75
$239.75
4
432303 CMC
SMA RED RESCUE STUFF BAG
$23.05
$92.20
220
200517 CMC
FIRE ESCAPE WEBPER FT
$1.96
$431.20
8
300153 CMC
RED 2 -STAGE QUIK-LOK CAPTIVE EYE CARABINER
$31.30
$250.40
4
28PF-6 FIRE AXE
28" 6# POLISHED PICKHEAD FIREFIGHTER AXE WITH FIBERGLASS HANDLE
$195.15
$780.60
1
F32TN LONESTAR
8# PIG DEMOLITN TOOL TAN 32" FIBERGLASS HANDLE NOTCHED
$189 99
$189.99
1
MXREX FIRE HOOKS
30" MAXXIMUS-REX ONE PIECE FORGED MULTI-PURPOSE FORCIBLE ENTRY
HALLIGAN BAR WITH REX LOCK PULLING FEATURE
$237.80
$237.80
1
SDREX FIREHOOKS
COMBINATION OF REX TOOL & TRUCKMAN'S TOOL
$150.00
$150.00
1
32FF8 FIRE AXE TMTX
8# FLATHEAD AXE- 32" FBRGLS HNDL- PLSHD HEAD
$207.32
$207.32
1
F32TN LONESTAR
8# PIG DEMOLITN TOOL TAN 32" FIBERGLASS HANDLE NOTCHED
$189.99
$189.99
1
CUT -3 FIRE HOOKS
BOLT CUTTER, 36" W/CHROME ALLOY CUTTERS, WIRE CABLE AND BOLT
CUTTER
$109.76
$109.76
1
271555000 HURST
SP555E2 EDRAULIC 2 28" SPREADER PACKAGE - CONSISTING OF,
1 - SP555E2 SPREADER
1 -CHARGER
2- EXL BATTERIES
$10,278.00
$10,278.00
05/02/2018
Page 1 of 14
7
1
272085000 HURST
S 700E2 EDRAULIC CUTTER PACKAGE, CONSISTING OF'
1- S 700E2 CUTTER
1- CHARGER
2- EXL BATTERIES
$9,205.00
$9,205.00
1
FR -485 BLMFLD
48" FIRST RESPONDER RESCUE JACK
$209.20
$209.20
1
CTC6001 RESCUE 42
CTC STRUT ENGINE KIT CONSISTING OF.
1- LONG STRUT WITH COMBI-HEAD & BASEPLATE
1- SHORT STRUT WITH COMBI-HEAD & BASEPLATE
2- 27' STRAPS, 1- SCREW -JACK HEAD,
1- HOOK CLUSTER, 1- CINCH RING,
5- YELLOW STRUT PINS, 3- BASE PINS
1- ACCESSORY BAG AND INSTRUCTIONAL DVD
$2,685.00
$2,685.00
1
SHF10 FIRE HOOKS
TACTICAL BLACK 10# FG HDLE SLEDGE HAMMER
$39.64
$39.64
1
ISS82 FIRE HOOKS
IRONS STRAP
$37.80
$37.80
1
RHP1 CONTERRA
HITCH -PLATE WITH PIN AND CASE
$199.60
$199.60
24
SM100007 PMI
SMC LITE STAINLESS STEEL, LOCKING CARABINER- BLACK
$39.92
$958.08
1
726112 CMC
TAPERED TRAVERSE TITAN TI STRETCHER WITH STRATLOAD
ATTACHMENT POINTS.
$2,137.50
$2,137.50
1
SRK-JR RESCUE 42
SHARK JUNIOR COLLAPSIBLE STEP CHOCKS INCLUDES:
* 2ea. 12" COLLAPSIBLE STEP CHOCKS WITH SHOULDER STRAP
$507.93
$507.93
4
5613RC1 BOS LEA
RADIO HLDR, D -RINGS FOR MOTOROLA APX7000
$30.94
$123.76
6
HSSW-501 HARRINGTON
(4) Single End Spanners with Holder
$77.15
$462.90
6
146 RH
DOUBLE WRENCH HOLDER
$33.72
$202.32
1
TRACER3 FIRECRAFT
NON CONTACT AC VOLTAGE DETECTER W/ CASE
$143.75
$143.75
4
371K YATES
KEVLAR TRUCK ESCAPE; ADJ BELT
$131.71
$526.84
1
180PP COUNCIL
60" 18# PINCHPOINT STEEL CROWBAR
$32.27
$32.27
4
40025.01.100 NRS
YELLOW RAPID RESCUER PFD, UNIVERSAL SIZE
$108.30
$433.20
2
45108.02 NRS
PRO GUARDIAN WEDGE WAIST THROW BAG
$73.17
$146.34
4
42604.01.100 NRS
RED HAVOC LIVERY HELMET
$29.95
$119.80
6
101 RH
UNIVERSAL SPANNER WRENCH
$13.65
$81.90
1
R -TOOL FIRE HOOKS
R -TOOL KIT WITH TOOL CASE TOOL KEYS AND SHOVE KNIFE
$186.00
$186.00
1
FTPL FIRE HOOKS
HOLD THE PADLOCK TOOL
$38.42
$38.42
1
CH -312 FIRE HOOKS
WATER CAN / EXTINGUISHER HARNESS CARRYING SYSTEM
$37.50
$37.50
1
SK -1 FIRE HOOKS
6" SHOVE KNIFE
$6.00
$6.00
1
J -HOOK FIRE HOOKS
J -HOOK, DOOR TOOL
$35.00
$35.00
1
300430 CMC
SINGLE SS PMP SWIVEL PULLEY- GENERAL USE
$130.50
$130.50
1
SFR1 CONTERRA
SCARAB RESCUE TOOL, STAINLESS STEEL FRICTION DEVICE
$113.70
$113.70
2
300610 CMC
BLUE ALUMINUM ANCHOR PLATE
$60.30
$120.60
4
201020 CMC
BLUE PROSERIES 3'-7' VARIABLE ANCHOR STRAP
$79.20
$316.80
100
200105 CMC
1" BLA TUBULAR WEBBING FT
$0.39
$39.00
05/02/2018
8
Page 2 of 14
50
200107 CMC
1" YELLOW TUBULAR WEBBING, FT
$0.39
$19.50
50
200103 CMC
1" RED TUBULAR WEBBING FT
$0.39
$19.50
6
293086 CMC
PRUSIK SEWN LOOP, GRE 8MM, LONG
$15.05
$90.30
5
293083 CMC
PRUSIK SEWN LOOP, RED 8MM, SHRT
$15.05
$75.25
1
333000 CMC
RED MPD ROPE RESCUE SYSTEM, FOR 13MM ROPE SIZE
$643.13
$643.13
1
331540 CMC
LAR TRAVERSE 540 DEG RESCUE BELAY
$458.10
$458.10
1
724121 CMC
PROSERIES STRETCHER HARNESS
$261.00
$261.00
200
281202 CMC
1/2" BLUE/WHI STATIC -PRO LIFELINE ROPE FT
$1.24
$248.00
200
281203 CMC
1/2" RED/WHITE STATIC -PRO LIFELINE FT
$1.24
$248.00
2
432103 CMC
LAR RED RESCUE STUFF BAG
$27.00
$54.00
1
432401 CMC
ORA STRETCHER PACK
$78 30
$78.30
1
120842 BUSHNELL
8X42 LEGACY WP BINOCULAR WATERPROOF FOGPROOF
$110.15
$110.15
1
1150-Y PELICAN
YELLOW SMALL PROTECTOR CASE, WITH FOAM
$30.78
$30.78
1
1150-0 PELICAN
ORANGE SMALL PROTECTOR CASE, W/ FOAM
$30.78
$30.78
1
240 AMEREX
2.5GAL 2A WATER FIRE EXTINGUISHER
$84.36
$84.36
1
A411 AMEREX
20# ABC EXTINGUISHER
$108.25
$108.25
8
100570 HSP
28" 5.5# ORANGE SLIM LINE TRAFFIC CONE W/ STANDARD 4" & 6"
REFLECTIVE COLLARS
$23.16
$185.28
1
4543957 DRAGER
PAC 3500 CO PERSONAL MONITOR 0-500PPM
$166.65
$166.65
1
332 AMEREX
20# BC FIRE EXTINGUISHER CO2- 10B:C- W/ WALL BRKT
$253.88
$253.88
2
HH1
11" HAY HOOK - #52131
$5.12
$10.24
1
CSC32 PGI
32" GRE 4PLY CHAINSAW BUCK CHAPS, ASTM F1897, 32-8015083
$84.30
$84 30
1
272080910 HURST
EDRAULIC DC BANK CHARGER
$1,575.00
$1,575.00
1
P536 POLLARD
HEAVY DUTY 5' SHUTOFF KEY FOR 3/4" & 1" CURB STOP
$48.94
$48 94
1
MX -MOD FIRE HOOKS
30" MAXXIMUS-MOD ONE PIECE FORGED MULTI-PURPOSE FORCIBLE
ENTRY HALLIGAN BAR WITH 2" ADZ
$231.25
$231.25
1
S3740S35N
S37 4STZX3.5NHFRL STORZ TO RIGID FEMALE ADAPTER
$142.44
$142.44
1
3725N35N
37 2 5NHFRLX3.5NHM ADAPTER
$67.32
$67.32
1
3525N25N
35 2.5NHFRLX2.5NHFRL DOUBLE FEMALE SWIVEL ADAPTER
$25.79
$25.79
1
3625N25N
2.5NHMX2.5NHM RL DBL MALE ADPTR
$14.50
$14.50
1
S3750S25N
S37 5STZX2.5NHFRL STORZ TO RIGID FEMALE ADAPTER
$108.32
$108.32
1
S37 RED HEAD CUSTOM
STORZ TO RIGID FEMALE ADAPTER AS
BELOW: 5" Storz to 4.848x6 Female - Threaded
$165.77
$165.77
1
S3750S45N
S37 5STZX4.5NHFRL STORZ TO RIGID FEMALE ADAPTER
$121.80
$121.80
1
3725N15N
37 2.5NHFRLXI.5NHM ADAPTER
$15.38
$15.38
05/02/2018
Page 3 of 14
9
1
MISC ITEM
400-25 ZERO G LIGHTWEIGHT GARDEN HOSE
$45.00
$45.00
4
A017-050SOHC2A01 5NRE
ANGUS
HI -COMBAT HC2 -WHITE 1.75X50 AL 1.5RL NH
$284.35
$1,137.40
4
A017-050S2HC2A01 5NRE
ANGUS
1.75" X 50' CPLD 1.5NH BLUE/WHITE HI- COMBAT HOSE
$284.35
$1,137.40
2
HMDLVPGI TFT
1.5NH 70-200GPM @ 75PSI LOW PRESSURE MIDFORCE NOZZLE WITH:
* SHUTOFF & GRIP
$962.50
$1,925.00
1
Y4E11A TFT
3.5NH MONSOON RC REMOTE CONTROL MONITOR WITH 3" ANSI 150
FLANGE .
$6,487.00
$6,487.00
1
MERP2000NN TFT
3.5NH MASTER STREAM ELECTRIC REMOTE NOZZLE
$1,956.00
$1,956.00
2
K5025 -B PERF ADV
VENT SAW MOUNTING KIT WITH BLACK STRAP
$156.70
$313.40
2
K5030 PERF ADV
RESCUE SAW MOUNT
$118.70
$237.40
1
1019 PERF ADV
UNIVERSAL HANGER
$18.00
$18.00
2
1044-2 PERF ADV
3.5" MEDIUM CYLINDER POCKET
$36.85
$73.70
4
1012 PERF ADV
PICKHEAD AXE HANGER
$96.85
$387.40
1
K5003HD PERF ADV
IRONSLOK HD KIT
$284.95
$284.95
1
K5032 PERF ADV
HALLIGAN TOOL MOUNT
$101.60
$101.60
1
K5011 PERF ADV
FLATHEAD AXE HANGER KIT
$104.45
$104.45
1
K50291 PERF ADV
BOLT CUTTER KIT
$46.50
$46.50
2
K5035FL PERF ADV
HEAVY RESCUE BASE MOUNTKIT FASTLOK YELLOW STR
$213.70
$427.40
2
1070-Y PERF ADV
JUMBO LOK, W/ YELLOW STRAP
$59.80
$119.60
6
K5050 PERF ADV
SUPER ADJUSTAMOUNT KIT
$64.55
$387.30
1
K5010-12 PERF ADV TMTX
10# & 12# SLEDGE HANGER / POCKET KIT
$76.90
$76.90
4
1004-B PERF ADV
HANDLELOK WITH BLACK STRAP
$35.10
$140.40
1
K5032B PERF ADV
HALLIGAN TOOL MOUNT W/BLACK STRAP
$99.40
$99.40
2
SK -1 FIRE HOOKS
6" SHOVE KNIFE
$6.00
$12.00
2
HTPL FIREHOOKS
HOLD THE PADLOCK
$42.70
$85.40
1
55-115 STANLEY
NAIL PULLER
$19.29
$19.29
1
R -TOOL FIRE HOOKS
R -TOOL KIT WITH TOOL CASE TOOL KEYS AND SHOVE KNIFE
$186.00
$186.00
1
KT K -TOOL
WITH POUCH & KEY TOOLS
$135.00
$135.00
1
10025 NUP
SF2SG 2# DEAD BLOW HAMMER WITH SG GRIP
$25.50
$25.50
1
J -HOOK FIRE HOOKS
J -HOOK, DOOR TOOL
$35.00
$35.00
1
EKS12 FIRE HOOKS
ELEVATOR KEY SET
$199.00
$199.00
1
REXT FIRE HOOKS
24" 'U' SHAPED LOCK PULLER, CONSISTING OF WITH TWO LOCK
OPERATING KEY TOOLS, CELTEX GRIPS AND A PRYING END, COMES WITH
TWO LOCK OPERATING KEY TOOLS CELTEX GRIPS AND A PRYING END.
$165.00
$165.00
1
PPSP555E2 PLASTIX
Horizontal Mounting Bracket for SP555E2 Spreader
$235.00
$235.00
1
PPS700E2 PLASTIX
HORIZONTAL MOUNT- HURST S700E2 CUTTER GEN 2
$200.00
$200.00
05/02/2018
10
Page 4 of 14
1
PPHUR-CORD-BKT PLASTIX
Bracket for Hurst eDraulic 110V cord (wall or floor mount)
$100.00
$100.00
1
274085000 HURST
R421E EDRAULIC 2 RAM PACKAGE- CONSISTING OF
1- R421E2 RAM
1 -CHARGER
2- EXL BATTERIES
$7,365.32
$7,365.32
1
PPR412E2 PLASTIX
MOUNTING BRACKET FOR R412E2 RAM
$210.00
$210.00
1
15500 PELICAN
ORANGE MEDIUM EQUIPMENT CASE
$147.08
$147.08
1
1460 PELICAN
ORA CASE W/ FOAM
$173.88
$173.88
2
FANG -14 FIRE HOOKS
14" HUSKY FANG BLADE, W/ lin/20mm ARBOR
$187.50
$375.00
2
CBT1430T FIRE HOOKS
1"X14" CHOPPER 30 -TIP CARBIDE SAW BLADE
$123.75
$247.50
4
FA6SHEATHFX FIRE HOOKS
FIXED FLAT HEAD AXE SHEATH
$55.00
$220.00
1
LDH Turntable
$190.00
$190.00
Subtotal
$70,608.18
Tax Total
$7,060.82
LN Curtis Total
$77,669.00
Unaccounted Equipment Buffer 5%
$81,552.45
Wards Power Eauipment
2
Stihl Chainsaw
Stihl 661
j
$1,500.00 1 $3,000.00
SeaWestern
2
l
I PPV Fans
I Blow Hard PPV fans BH -20
T
I $4,000.00
$8,000.00
Technoliav Information Services
MDC Equipment
Tablet, Mounts, Keyboard, Docking Station, Power Supply, Mirrored Screen, Cradle Point
$6,500.00
Best Materials
1
Spring Broom
I Metal broom
I $64.00
II
Home Depot
Ladder Truck requires more
tools and equipment then found
on a engine.
Hand Tools, Squeegees, Tarps, Misc parts
$1,000.00
Amazon
1
Portable Sceen Lights
Nightstick LED Sceen Light and Stand
$170.00
1
Portable Sceen Lights
Nightstick LED Sceen Light
$100.00
Radio Distributor
Radio Equipment
I Motorola 800MHz mobile and HAM radio
$12,000.00
Possible Shipping costs for many of the items I $5,000.00
Total Estimated Eaui •ment Costs fog I $117,386.45
05/02/2018
Page 5 of 14
11
Pumper #1 Apparatus 5904 Estimated Equipment Costs
QTY
PART NUMBER
DESCRIPTION
UNIT PRICE
TOTAL PRICE
1
213995 HILTI
RECIP SAW TOOL BODY WSR 36-A W/ CASE
$577.00
$577.00
1
3554719 HILTI
AG 600-A36 CORDLESS ANGLE GRINDER 36V
$443.00
$443.00
3
2098470 HILTI
36V 5.2 AH LI -ION BATTERY
$258.00
$774.00
1
2108815 HILTI
MULTI -BAY CHARGER C 4/36-MC4 115V BULK
$162.50
$162.50
1
509001 CMC
PANDUIT LOCKOUT/TAGOUT KIT
$289.75
$289.75
4
432303 CMC
SMA RED RESCUE STUFF BAG
$24.30
$97.20
1
SDREX
COMBINATION OF REX
$150.00
$150.00
1
FR -485 BLMFLD
48" FIRST RESPONDER RESCUE JACK
$209.20
$209.20
1
CTC6001 RESCUE 42
CTC STRUT ENGINE KIT
$2,685.00
$2,685.00
1
SHF10 FIRE HOOKS
TACTICAL BLACK 10# FG HDLE SLEDGE HAMMER
$50.00
$50.00
1
SRK-JR RESCUE 42
SHARK JUNIOR COLLAPSIBLE STEP
$595.00
$595.00
4
5613RC1 BOS LEA
RADIO HLDR, D -RINGS FOR MOTOROLA APX7000
$30.94
$123.76
4
500400 CMC
Drop bags With 60' of 7 mm rope 1 eight plate and 2 carabineers
$246.75
$987.00
3
HSSW-501 HARRINGTON
(4) Single End Spanners with Holder
$77.15
$231.45
4
101 RH
UNIVERSAL SPANNER WRENCH
$13.65
$54.60
2
146 RH
DOUBLE WRENCH HOLDER
$35.24
$70.48
1
TRACER3 FIRECRAFT
NON CONTACT AC VOLTAGE DETECTER W/ CASE
$143.75
$143.75
3
371K YATES
KEVLAR TRUCK ESCAPE; ADJ BELT
$131.71
$395.13
1
180PP COUNCIL
60" 18# PINCHPOINT STEEL CROWBAR
$32.27
$32.27
4
40025.01.100 NRS
YELLOW RAPID RESCUER PFD, UNIVERSAL SIZE
$168.30
$504.90
1
45108.02 NRS
PRO GUARDIAN WEDGE WAIST THROW BAG
$73.17
$73.17
3
42604.01.100 NRS
RED HAVOC LIVERY HELMET
$29.95
$89.85
1
55318.02 NRS
Aquapac Large VHF classic 248 Radio Dry Bag
$31.75
$31.75
1
CH -312 FIRE HOOKS
WATER CAN / EXTINGUISHER HARNESS CARRYING SYSTEM
$42.00
$42.00
2
201020 CMC
BLUE PROSERIES 3'-7' VARIABLE ANCHOR STRAP
$79.20
$158.40
100
200105 CMC
1" BLA TUBULAR WEBBING FT
$0.39
$39.00
50
200107 CMC
1" YELLOW TUBULAR WEBBING, FT
$0.39
$19.50
50
200103 CMC
1" RED TUBULAR WEBBING FT
$0 39
$19.50
0125/02/2018
Page 6 of 14
6
293086 CMC
PRUSIK SEWN LOOP, GRE 8MM, LONG
$15.05
$90.30
5
293083 CMC
PRUSIK SEWN LOOP, RED 8MM, SHRT
$15.05
$75.25
1
331540 CMC
LAR TRAVERSE 540 DEG RESCUE BELAY
$458.10
$458.10
200
281202 CMC
1/2" BLUE/WHI STATIC-PRO LIFELINE ROPE FT
$1.24
$248.00
200
281203 CMC
1/2" RED/WHITE STATIC-PRO LIFELINE
$1.24
$248.00
2
432103 CMC
LAR RED RESCUE STUFF BAG
$27.00
$54.00
1
120842 BUSHNELL
8X42 LEGACY WP BINOCULAR WATERPROOF FOGPROOF
$110.15
$110.15
1
1150-Y PELICAN
YELLOW SMALL PROTECTOR CASE
$30.78
$30.78
1
1150-0 PELICAN
ORANGE SMALL PROTECTOR CASE
$30.78
$30.78
1
1150-B PELICAN
Black Small Protector Case
$30.78
$30.78
1
240 AMEREX
2.5GAL 2A WATER FIRE EXTINGUISHER
$84.36
$84.36
1
A411 AMEREX
20# ABC EXTINGUISHER
$108.25
$108.25
1
332 AMEREX
20# BC FIRE EXTINGUISHER CO2- 10B:C-W/ WALL BRKT
$253.88
$253.88
8
100570 HSP
28" 5.5# ORANGE SLIM LINE TRAFFIC CONE W/ STANDARD 4" & 6"
REFLECTIVE COLLARS
$24.28
$194.24
1
Pediatric back board (Hartwell Pediatric Mattress)
$495.89
2
HH1
11" HAY HOOK - #52131
$5.12
$10.24
1
CSC32 PGI
32" GRE 4PLY CHAINSAW BUCK CHAPS, ASTM F1897, 32-8015083
$84.30
$84.30
1
P54504 POLLARD
4' Gate Valve Key with T Handle
$65.51
$65.51
1
P536 POLLARD
HEAVY DUTY 5' SHUTOFF KEY FOR 3/4" & 1" CURB STOP
$55.93 I
$55.93
1
FBK36 Iron Fox
Black Flathead Axe 36"
$220.00
$220.00
1
22000601T PARA
36" Tactical Hooligan Tool
$236.55
$236.55
1
PB-30 FIRE HOOKS
30" PRO-BAR WITHOUT RING
$225.00
$225.00
1
RH5 Fire Hooks
5' New York Roof Hook with Pry End
$98 75
$98.75
2
CHR55Z01C SO Park
CHR Zinc Crowbar Holder Set Raised
$29.88
$59 76
3
105 RH
Double Head Adjustable Hydrant Spanner Wrench
$42.50
$127.50
1
10880001 AKR
1.5NHFX 3' Piercing Applicator 125 GPM
$870.00
$870.00
1
10VHR318R GOS
Vinyl Hall Runner
$31.32
$31.32
1
SS-50-40
SS 5STZX4STZ Storz to STZ Adapter
$154.44
$154.44
1
S3750S35N
S37 5STZX3.5NHFRL STORZ TO RIGID FEMALE ADAPTER
$117.63
$117.63
1
3635N35N
36 3.5NHMX3.5NHM Rocker Lug Double Male Adapter
$81.94
$81.94
1
3525N25N
35 2.5NHFRLX2.5NHFRL DOUBLE FEMALE SWIVEL ADAPTER
$25.79
$25.79
1
S3650S25N
S365STZX2.5NHM Storz To Rigid Male Adapter
$105.25
$105.25
05/02/2018
Page 7 of 14
13
2
S54RL50S25N
S54RL 5STZX2.5NHFRL Storz to Swivel Female Adapter
$113.57
$227.14
1
AA7NJNJ TFT
2.5NHMX2.5NHM Adapters 2.5" double Female
$35.00
$35.00
1
AA5NJNF TFT
Reducer 2.5"NHF X 1.5" NHM ALUM
$21.25
$21.25
1
CUSTOM
5" Storz to 4.848x6 Female - Threaded
$175.00
$175.00
1
S3750S45N
S37 5STZX4.5NHFRL STORZ TO RIGID FEMALE ADAPTER
$121.80
$121.80
1
3725N15N
37 2.5NHFRLX1 5NHM ADAPTER
$15.38
$15.38
1
FSNYSTACK TFT
1.5NH STACKED TIPS WITH 15/16" AND 1/2"
$71.25
$71.25
1
FS3STACK
1.5NH Stacked Nozzle tips 1 1/4", 1 1/8" - 1"
$84 38
$84.38
1
15525N RH
2.5NHFRL 0-300# Encased Line Gauge
$98.78
$98.78
1
E253025N25N
E2530 2.5 NHFRLX2 5NHM 30 Degree Elbow Adapter
$89.60
$89.60
1
400-50 ZERO G LIGHTWEIGHT GARDEN HOSE
$50.00
$46.59
2
22850500 AKR
2.5NHFRLX2 5NHM Pyrolite Gate Valve
$587.25
$1,174.50
1
AYNJNF TFT
2.5NHF X 2-1.5"NHM Gated Wye
$296.88
$296.88
1
3725N75G
37 2.5NHFRLX .75GHTM Adapter
$21.32
$21.32
1
31060 NUP
AP6# PICK HEAD AXE
$50.75
$50.75
1
33060 NUP
FP6# Flat HEAD AXE
$49.20
$49.20
1
36124
YPDH-4A 4' HD classicNuplaglassPike Pole, W/ ALUM D -Handle
$66.40
$66.40
1
31776 NUP
PA375LECS 3.5# AXE -CS Grip
$38.30
$38.30
1 i
69704 NUP
UCC36 36" BOLT Cutters
$159.13
$159.13
1
69250 NUP
SP14D #2 Sqaure Point Shovel W/27" Handle
$31.25
$31.25
1
69620 NUP
CBR14L #2 Round Point Shovel W/48" Handle
$42.18
$45.80
1
10301 Justrite
1 -GAL RED TYPE 1 Safety Can
$60.48
$60.48
1
QMPMHD ZICO
DOUBLE PRE -MIX HOLDER for 2 EA QT Bottles
$68.00
$68.00
1
GMM2 WEHR
GLAS_MASTER SAW
$179 33
$179.33
4
017-050SOHC2A01 5NRE ANGU
1.75" X 50' CPLD 1.5NH RED/WHITE HI -COMBAT II HOSE
$284.35
$1,137 40
4
017-050S2HC2A01 5NRE ANGU
1.75" X 50' CPLD 1.5NH BLUE/WHITE HI -COMBAT II HOSE
$284.35
$1,137 40
4
SMP5ORH
5STZ Mounting Plate
$22.32
$89.28
9
QL48Z25C SO PARK
2.5" CHR ZINC MOUNTING Plate
$29.07
$261.63
4
QL48Z15C SO PARK
1.5" CHR ZINC Mount Plate
$28.90
$115.60
3
1001 PERF ADV
Hooklok
$28.45
$85.35
2
1003 PERF ADV
HEAVY DUTY TOOLOK
$28.45
$56.90
1
1019 PERF ADV
UNIVERSAL HANGER
$18.00
$18.00
05/02/2018
14
Page 8 of 14
1
1012 PERF ADV
PICKHEAD AXE HANGER
$96.85
$96,85
8
1070 PERF ADV
JUMBO LOK, W/ YELLOW STRAP
$59.80
$478.40
1
K5003HD PERF
IRONSLOK HD KIT
$284.95
$284.95
3
K5020 PERF ADV
FAST LOCK KIT
$113.95
$341.85
1
K5032 PERF ADV
HALLIGAN TOOL MOUNT
$101.60
$101.60
1
K5011 PERF ADV
FLATHEAD AXE HANGER KIT
$104.45
$104.45
1
K50291 PERF ADV
BOLT CUTTER KIT
$46.50
$46.50
6
K5050 PERF ADV
SUPER ADJUSTAMOUNT KIT
$64.55
$387.30
1
K501012 PERF ADV
10# & 12# SLEDGE HANGER / POCKET
$76.90
$76.90
9
1004-B PERF ADV
HANDLELOK WITH BLACK STRAP
$35.10
$315.90
1
55-115 STANLEY
NAIL PULLER
$19.29
$19.29
1
R -TOOL FIRE HOOKS
R -TOOL KIT WITH TOOL CASE TOOL KEYS AND SHOVE KNIFE
$186.00
$186.00
1
KT K -TOOL
WITH POUCH & KEY TOOLS
$135.00
$135.00
2
10025 NUP
SF2SG 2# DEAD BLOW HAMMER WITH SG GRIP
$25.50
$51.00
1
EKS12 FIRE HOOKS
ELEVATOR KEY SET
$199.00
$199.00
1
REXT FIRE HOOKS
24" 'U' SHAPED LOCK PULLER,
$165.00
$165.00
1
CMC 726125
Stokes Traverse Advantadge Plastic Litter
$935.00
$935.00
1
CMC 724104
Stokes water resistant cover (CMC)
$236.00
$236.00
1
PPSP555E2 PLASTIX
Horizontal Mounting Bracket for SP555E2 Spreader
$235.00
$235.00
1
PPS700E2 PLASTIX
HORIZONTAL MOUNT- HURST S700E2 CUTTER GEN 2
$200.00
$200.00
1
LDH Turntable
$190.00
$190.00
Subtotal
$25,046.89
Tax Total
$2,504.69
LN Curtis Total
$27,551.58
Unaccounted Equipment Buffer 5%
$28,929.16
Wards Power Equipment
1
I Stihl Chainsaw
I Stihl 661
I $1,500.00
$1,500.00
SeaWestern
1 1
PPV Fans
I Blow Hard PPV fans BH -20
$4,000.00
$4,000.00
Technoliav Information Services
IMDC Equipment
Tablet, Mounts, Keyboard, Docking Station, Power Supply, Mirrored Screen, Cradle Point
$6,500.00
Best Materials
05/02/2018
Page 9 of 14
15
1
I Spring Broom
Metal Broom I $64.00
Home Depot
Tools
I Hand Tools, Squeegees, Tarps, Misc parts $500.00
Amazon
Portable Scen Light
Nightstick LED Sceen Light and Stand
$170.00
Portable Scen Light
Nightstick LED Sceen Light
$100.00
Radio Distributor
Radio Equipment 1
Motorola 800MHz mobile and HAM radio
I $12,000.00
Possible Shipping costs for many of the items I $5,000.00
Estimated Equipment Cost For Pumper #1 5904
I $58,763.16
Pumper #2 Apparatus 5906 Estimated Equipment Costs
QTY
PART NUMBER
DESCRIPTION
UNIT PRICE
TOTAL PRICE
1
213995 HILTI
RECIP SAW TOOL BODY WSR 36-A W/ CASE
$577.00
$577.00
1
3554719 HILTI
AG 600-A36 CORDLESS ANGLE GRINDER 36V
$443.00
$443.00
3
2098470 HILTI
36V 5 2 AH LI -ION BATTERY
$258.00
$774.00
1
2108815 HILTI
MULTI -BAY CHARGER C 4/36-MC4 115V BULK
$162.50
$162.50
1
509001 CMC
PANDUIT LOCKOUT/TAGOUT KIT
$289.75
$289.75
4
432303 CMC
SMA RED RESCUE STUFF BAG
$24.30
$97.20
1
SDREX
COMBINATION OF REX
$150.00
$150.00
1
FR -485 BLMFLD
48" FIRST RESPONDER RESCUE JACK
$209.20
$209.20
1
CTC6001 RESCUE 42
CTC STRUT ENGINE KIT
$2,685.00
$2,685.00
1
SHF10 FIRE HOOKS
TACTICAL BLACK 10# FG HDLE SLEDGE HAMMER
$50.00
$50.00
1
SRK-JR RESCUE 42
SHARK JUNIOR COLLAPSIBLE STEP
$595.00
$595.00
4
5613RC1 BOS LEA
RADIO HLDR, D -RINGS FOR MOTOROLA APX7000
$30.94
$123.76
4
500400 CMC
Drop bags With 60' of 7 mm rope 1 eight plate and 2 carabineers
$246.75
$987.00
3
HSSW-501 HARRINGTON
(4) Single End Spanners with Holder
$77.15
$231.45
4
101 RH
UNIVERSAL SPANNER WRENCH
$13.65
$54.60
2
146 RH
DOUBLE WRENCH HOLDER
$35.24
$70.48
1
TRACER3 FIRECRAFT
NON CONTACT AC VOLTAGE DETECTER W/ CASE
$143 75
$143.75
3
371K YATES
KEVLAR TRUCK ESCAPE; ADJ BELT
$131.71
$395.13
1
180PP COUNCIL
60" 18# PINCHPOINT STEEL CROWBAR
$32.27
$32.27
4
40025.01.100 NRS
YELLOW RAPID RESCUER PFD, UNIVERSAL SIZE
$168.30
$504.90
051/02/20186
Page 10 of 14
1
45108.02 NRS
PRO GUARDIAN WEDGE WAIST THROW BAG
$73.17
$73.17
3
42604.01 100 NRS
RED HAVOC LIVERY HELMET
$29.95
$89.85
1
55318.02 NRS
Aquapac Large VHF classic 248 Radio Dry Bag
$31.75
$31.75
1
CH-312 FIRE HOOKS
WATER CAN / EXTINGUISHER HARNESS CARRYING SYSTEM
$42.00
$42.00
2
201020 CMC
BLUE PROSERIES 3'-7' VARIABLE ANCHOR STRAP
$79.20
$158.40
100
200105 CMC
1" BLA TUBULAR WEBBING FT
$0.39
$39.00
50
200107 CMC
1" YELLOW TUBULAR WEBBING, FT
$0.39
$19.50
50
200103 CMC
1" RED TUBULAR WEBBING FT
$0.39
$19.50
6
293086 CMC
PRUSIK SEWN LOOP, GRE 8MM, LONG
$15.05
$90.30
5
293083 CMC
PRUSIK SEWN LOOP, RED 8MM, SHRT
$15.05
$75.25
1
331540 CMC
LAR TRAVERSE 540 DEG RESCUE BELAY
$458.10
$458.10
200
281202 CMC
1/2" BLUE/WHI STATIC-PRO LIFELINE ROPE FT
$1.24
$248.00
200
281203 CMC
1/2" RED/WHITE STATIC-PRO LIFELINE
$1.24
$248.00
2
432103 CMC
LAR RED RESCUE STUFF BAG
$27.00
$54.00
1
120842 BUSHNELL
8X42 LEGACY WP BINOCULAR WATERPROOF FOGPROOF
$110.15
$110.15
1
1150-Y PELICAN
YELLOW SMALL PROTECTOR CASE
$30.78
$30.78
1
1150-0 PELICANORANGE
SMALL PROTECTOR CASE
$30.78
$30.78
1
1150-B PELICAN
Black Small Protector Case
$30.78
$30.78
1
240 AMEREX2.5GAL
2A WATER FIRE EXTINGUISHER
$84.36
$84.36
1
A411 AMEREX
20# ABC EXTINGUISHER
$108.25
$108.25
1
332 AMEREX
20# BC FIRE EXTINGUISHER CO2- 10B:C-W/ WALL BRKT
$253.88
$253.88
8
100570 HSP
28" 5.5# ORANGE SLIM LINE TRAFFIC CONE W/ STANDARD 4" & 6"
REFLECTIVE COLLARS
$24.28
$194.24
1
Pediatric back board (Hartwell Pediatric Mattress)
$495.89
2
HH1
11" HAY HOOK-#52131
$5.12
$10.24
1
CSC32 PGI
32" GRE 4PLY CHAINSAW BUCK CHAPS, ASTM F1897, 32-8015083
$84.30
$84.30
1
P54504 POLLARD
4' Gate Valve Key with T Handle
$65.51
$65.51
1
P536 POLLARD
HEAVY DUTY 5' SHUTOFF KEY FOR 3/4" & 1" CURB STOP
$55.93
$55.93
1
FBK36 Iron Fox
Black Flathead Axe 36"
$220.00
$220.00
1
22000601T PARA
36" Tactical Hooligan Tool
$236.55
$236.55
1
PB-30 FIRE HOOKS
30" PRO-BAR WITHOUT RING
$225.00
$225.00
1
RH5 Fire Hooks
5' New York Roof Hook with Pry End
$98.75
$98.75
2
CHR55Z01C SO Park
CHR Zinc Crowbar Holder Set Raised
$29.88
$59.76
05/02/2018
Page 11 of 14
17
3
105 RH
Double Head Adjustable Hydrant Spanner Wrench
$42.50
$127.50
1
10880001 AKR
1 5NHFX 3' Piercing Applicator 125 GPM
$870.00
$870.00
1
10VHR318R GOS
Vinyl Hall Runner
$31.32
$31.32
1
SS -50-40
SS 5STZX4STZ Storz to STZ Adapter
$154.44
$154.44
1
S3750S35N
S37 5STZX3.5NHFRL STORZ TO RIGID FEMALE ADAPTER
$117.63
$117.63
1
3635N35N
36 3.5NHMX3.5NHM Rocker Lug Double Male Adapter
$81.94
$81.94
1
3525N25N
35 2.5NHFRLX2 5NHFRL DOUBLE FEMALE SWIVEL ADAPTER
$25.79
$25.79
1
S3650S25N
S365STZX2.5NHM Storz To Rigid Male Adapter
$105.25
$105.25
2
S54RL50S25N
S54RL 5STZX2.5NHFRL Storz to Swivel Female Adapter
$113.57
$227.14
1
AA7NJNJ TFT
2.5NHMX2.5NHM Adapters 2.5" double Female
$35.00
$35.00
1
AA5NJNF TFT
Reducer 2.5"NHF X 1.5" NHM ALUM
$21.25
$21.25
1
CUSTOM
5" Storz to 4.848x6 Female - Threaded
$175.00
$175.00
1
S3750S45N
S37 5STZX4.5NHFRL STORZ TO RIGID FEMALE ADAPTER
$121.80
$121.80
1
3725N15N
37 2.5NHFRLX1.5NHM ADAPTER
$15.38
$15.38
1
FSNYSTACK TFT
1.5NH STACKED TIPS WITH 15/16" AND 1/2" 1
$71.25
$71.25
1
FS3STACK
1.5NH Stacked Nozzle tips 1 1/4", 1 1/8" - 1"
$84.38
$84.38
1
15525N RH
2.5NHFRL 0-300# Encased Line Gauge
$98.78
$98.78
1
E253025N25N
E2530 2.5 NHFRLX2.5NHM 30 Degree Elbow Adapter
$89.60
$89.60
1
400-50 ZERO G LIGHTWEIGHT GARDEN HOSE
$50.00
$46.59
2
22850500 AKR
2.5NHFRLX2.5NHM Pyrolite Gate Valve
$587.25
$1,174.50
1
AYNJNF TFT
2.5NHF X 2-1.5"NHM Gated Wye
$296.88
$296.88
1
3725N75G
37 2.5NHFRLX .75GHTM Adapter
$21.32
$21.32
1
31060 NUP
AP6# PICK HEAD AXE
$50.75
$50.75
1
33060 NUP
FP6# Flat HEAD AXE
$49.20
$49.20
1
36124
YPDH-4A 4' HD classicNuplaglassPike Pole, W/ ALUM D -Handle
$66.40
$66.40
1
31776 NUP
PA375LECS 3.5# AXE -CS Grip
$38.30
$38.30
1
69704 NUP
UCC36 36" BOLT Cutters
$159.13
$159.13
1
69250 NUP
SP14D #2 Sqaure Point Shovel W/27" Handle
$31.25
$31.25
1
69620 NUP
CBR14L #2 Round Point Shovel W/48" Handle
$42.18
$45.80
1
10301 Justrite
1 -GAL RED TYPE 1 Safety Can
$60.48
$60.48
1
QMPMHD ZICO
DOUBLE PRE -MIX HOLDER for 2 EA QT Bottles
$68.00
$68.00
1
GMM2 WEHR
GLAS_MASTER SAW
$179.33
$179.33
05/02/2018
18
Page 12 of 14
4
017-050S0HC2A01 5NRE ANGU
1.75" X 50' CPLD 1.5NH RED/WHITE HI -COMBAT II HOSE
$284.35
$1,137.40
4
017-050S2HC2A01 5NRE ANGU
1.75" X 50' CPLD 1.5NH BLUE/WHITE HI -COMBAT II HOSE
$284.35
$1,137.40
4
SMP50RH
5STZ Mounting Plate
$22.32
$89.28
9
QL48Z25C SO PARK
2.5" CHR ZINC MOUNTING Plate
$29.07
$261.63
4
QL48Z15C SO PARK
1.5" CHR ZINC Mount Plate
$28.90
$115.60
3
1001 PERF ADV
Hooklok
$28.45
$85.35
2
1003 PERF ADV
HEAVY DUTY TOOLOK
$28 45
$56.90
1
1019 PERF ADV
UNIVERSAL HANGER
$18.00
$18.00
1
1012 PERF ADV
PICKHEAD AXE HANGER
$96.85
$96.85
8
1070 PERF ADV
JUMBO LOK, W/ YELLOW STRAP
$59.80
$478.40
1
K5003HD PERF
IRONSLOK HD KIT
$284.95
$284 95
3
K5020 PERF ADV
FAST LOCK KIT
$113.95
$341.85
1
K5032 PERF ADV
HALLIGAN TOOL MOUNT
$101.60
$101.60
1
K5011 PERF ADV
FLATHEAD AXE HANGER KIT
$104.45
$104.45
1
K50291 PERF ADV
BOLT CUTTER KIT
$46.50
$46.50
6
K5050 PERF ADV
SUPER ADJUSTAMOUNT KIT
$64.55
$387.30
1
K501012 PERF ADV
10# & 12# SLEDGE HANGER / POCKET
$76.90
$76.90
9
1004-B PERF ADV
HANDLELOK WITH BLACK STRAP
$35.10
$315.90
1
55-115 STANLEY
NAIL PULLER
$19.29
$19.29
1
R -TOOL FIRE HOOKS
R -TOOL KIT WITH TOOL CASE TOOL KEYS AND SHOVE KNIFE
$186.00
$186.00
1
KT K -TOOL
WITH POUCH & KEY TOOLS
$135.00
$135.00
2
10025 NUP
SF2SG 2# DEAD BLOW HAMMER WITH SG GRIP
$25.50
$51.00
1
EKS12 FIRE HOOKS
ELEVATOR KEY SET
$199.00
$199.00
1
REXT FIRE HOOKS
24" 'U' SHAPED LOCK PULLER,
$165.00
$165.00
1
CMC 726125
Stokes Traverse Advantadge Plastic Litter
$935.00
$935.00
1
CMC 724104
Stokes water resistant cover (CMC)
$236.00
$236.00
1
PPSP555E2 PLASTIX
Horizontal Mounting Bracket for SP555E2 Spreader
$235.00
$235.00
1
PPS700E2 PLASTIX
HORIZONTAL MOUNT- HURST S700E2 CUTTER GEN 2
$200.00
$200.00
1
LDH Turntable
$190.00
$190.00
Subtotal
$25,046.89
Tax Total
$2,504.69
LN Curtis Total
$27,551.58
05/02/2018
Page 13 of 14
19
Unaccounted Equipment Buffer 5% I $28,929.16
Wards Power Equipment
1
I Stihl Chainsaw
I Stihl 661
$1,500.00
I $1,500.00
SeaWestern
1
I PPV Fans
I Blow Hard PPV fans BH -20
I $4,000.00 $4,000.00
Technoliav Information Services
MDC Equipment
I Tablet, Mounts, Keyboard, Docking Station, Power Supply, Mirrored Screen, Cradle Point $6,500.00
Best Materials
1
Spring Broom
I Metal Broom I $64.00
Home Depot
Tools
I Hand Tools, Squeegees, Tarps, Misc parts
I $500.00
Amazon
Portable Scen Light
Nightstick LED Sceen Light and Stand
$170.00
Portable Scen Light
Nightstick LED Sceen Light
$100.00
Radio Distributor
Radio Equipment
I Motorola 800MHz mobile and HAM radio
$12,000.00
Possible Shipping costs for many of the items I $5,000.00
Estimated Equipment Cost for Pumper #2 5906
$58,763.16
Estimated Equipment Costs for the Aerial #5905:
$117,386.45
Estimated Equipment Cost For Two Pumpers #5904 and #5906
$117,526.32
Estimated Equipment Cost for One Aerial #5905 and Two Pumpers #5904 and #5906:
$234,912.76
05/02/2018 Page 14 of 14
20
City of Tukwila
City Council Public Safety Committee
PUBLIC SAFETY COMMITTEE
Meeting Minutes
April 16, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod
Staff: David Cline, Rick Mitchell, Jay Wittwer, William Rodal, Laurel Humphrey
CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Memorandum of Understanding: Police Department and U.S. Postal Service
Staff is seeking Council approval of a Memorandum of Understanding with the United States
Postal Inspection Service (USPIS) to formalize a cooperative effort for narcotics enforcement
actions associated with the Postal Interdiction and Narcotics Task Force (PINT). This will allow
the Police Department to provide narcotics detection K-9 services to the postal distribution
center located in Tukwila. The USPIS will reimburse the city for any overtime wages/benefits
that may incur from task force activities from its $17,000 budget. The PINT will process any
packages seized as a result of task force operations and in the event of federal forfeiture, the
City of Tukwila is entitled to equitable sharing of proceeds. Apollo, the City's narcotics K-9, will
work this detail on his day off and his primary duties will not be impacted. UNANIMOUS
APPROVAL. FORWARD TO MAY 7, 2018 REGULAR CONSENT AGENDA.
B. Fire Department Apparatus Equipment Purchase
Staff is seeking Council approval to purchase outfitting equipment in an amount not to exceed
*$235,000.00 for the two Fire engines and ladder truck approved by Council in February 2018.
Existing department inventory will be transferred to the new apparatus if it is still serviceable.
The Committee asked for this item to return with expanded detail on the requested equipment
and costs per apparatus. RETURN TO COMMITTEE.
III. MISCELLANEOUS
Chair Hougardy would like the Public Safety Committee to continue reviewing the Public Safety Plan
Program Management Quality Assurance monthly report, which will always be in the Regular
Meeting packet for the same date. Councilmembers and staff reviewed the report. Councilmember
Robertson said that the Finance Committee does not expect to be ready with a recommendation on
overall financing in early May, as it has requested a six-year financial plan before committing to any
strategies. Total cost of site acquisitions will not be known until each process is complete.
21
City of Tukwila
City Council Public Safety Committee
PUBLIC SAFETY COMMITTEE
Meeting Minutes
May 7, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod
Staff: David Cline, Rachel Bianchi, Chris Flores, Peggy McCarthy, Eric Dreyer, Ben
Hayman, William Rodal, Henry Hash, Bruce Linton, Laurel Humphrey
Guests: Justine Kim & Ethan Bernau, Shiels Obletz Johnsen; Steve Goldblatt, consultant;
Erica Loynd & Lori Coppenrath, DLR Group
CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Legislation related to Hazardous Materials Incident Responses
Staff is seeking Council approval of an ordinance and a resolution that would allow the City to
recover the cost associated with responding to hazardous materials incidents. The proposed
ordinance would reenact TMC 6.14, "Hazardous Materials Cleanup," to include new language
requiring those responsible for a hazardous materials incident to assume responsibility for the
cost of the response. The resolution would amend the Fire Department Fee Schedule to include
a $250 minimum fee for hazardous incident response plus any "extraordinary costs" as defined
in the code. UNANIMOUS APPROVAL. FORWARD TO MAY 14, 2018 COMMITTEE OF THE
WHOLE.
B. Fire Department Apparatus Equipment Purchase
*Staff is seeking Council approval to purchase outfitting equipment in an amount not to exceed
$235,000.00 for the two Fire engines and ladder truck approved by Council in February 2018.
Existing department inventory will be transferred to the new apparatus if it is still serviceable.
As follow up to the April 16, 2018 Committee discussion, staff presented a list detailing the
estimated equipment costs for one Pierce Aerial #5905 and two Pierce Pumpers #5904 and
#5906. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR CONSENT AGENDA.
C. Justice Center Schematic Design and Updated Budget
Staff is seeking Council approval to proceed with the Design Development phase of the new
Justice Center building. Schematic Design is now complete, providing the Council with the first
predictable budget for the project, which is verified at the $68.5 million estimated at the end of
the programming stage. The schematic design is for a 46,690 square foot building. The pre-
program square footage was targeted at 45,500, but it was not possible to design a building that
size without losing key functions. The building design reflects the collaborative effort of the
stakeholders in Police, Court, and Emergency Operations. The proposal includes a flexible
22
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared I?),
Mayor's revi
Council review
review
05/21/18
HH /titkJ
L - �'i
❑ Ordinance
ANDate
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
ANDate
Altg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
►1 PIF"
SPONSOR'S Council is being asked to approve the Reimbursement Agreement with BP/Olympic Pipe
SUMMARY Line Company in the amount of $630,000 for the design and utility coordination of the
Olympic pipeline for the Strander Blvd Phase 3 Project. All design completed by the City's
consultant, Berger Abam will be accessed by the Olympic Pipe Line Company to avoid any
duplication of work.
REV'IEW[D BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/09/18 & 5/14/18 COMMITTEE CHAIR:
1 Transportation
Cmte
❑ Planning Comm.
THOMAS MCLEOD
ITEM INFORMATION
ITEM No.
4.D.
CAS NUMBER:
STAFF SPONSOR: HENRY HASH
ORIGINI. AGI?NDA DATE: 05/21/18
AGI:ND:\ I i I M Trrl.E Strander Boulevard Extension Phase 3
BP/Olympic Pipe Line Design Reimbursement Agreement
C:\TFGORY ❑ Discussion
ANDate
0
Motion
Date 05/21/18
❑ Resolution
ANDate
❑ Ordinance
ANDate
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
ANDate
Altg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
►1 PIF"
SPONSOR'S Council is being asked to approve the Reimbursement Agreement with BP/Olympic Pipe
SUMMARY Line Company in the amount of $630,000 for the design and utility coordination of the
Olympic pipeline for the Strander Blvd Phase 3 Project. All design completed by the City's
consultant, Berger Abam will be accessed by the Olympic Pipe Line Company to avoid any
duplication of work.
REV'IEW[D BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/09/18 & 5/14/18 COMMITTEE CHAIR:
1 Transportation
Cmte
❑ Planning Comm.
THOMAS MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMUTER
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPI?NDII'URI? RI':OUIRI%D AMOUNT BUDGETED APPROPRIATION REQUIRED
$630,000.00 $4,998,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 13, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/21/18
MTG. DATE
ATTACHMENTS
05/21/18
Informational Memorandum dated 05/11/18
2017 CIP, page 13 and Proposed 2019 CIP with new 30% Cost Estimate
BP/Olympic Pipe Line Company's Reimbursement Agreement
Minutes from the Transportation & Infrastructure Committee of 04/09/18 & 5/14/18
24
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director 1'.
BY: Steve Carstens, PE, Senior Program Manager
CC: Mayor Ekberg
DATE: May 11, 2018
SUBJECT: Strander Boulevard Extension Phase 3
Project No. 98610403
BP/Olympic Pipeline Design Reimbursement
ISSUE
Approve the BP/Olympic Pipeline reimbursement agreement for Strander Boulevard Phase 3.
BACKGROUND
The City of Renton completed Phase 1 of the Strander Boulevard/SW 27th Street (Oakesdale Avenue to
Naches Avenue) in 2008 and Phase 2 (Naches Avenue to the new Tukwila Station/Sounder Commuter
Rail Station parking lot, between BNSF and UPRR) in 2014. Phase 3 is being led by the City of
Tukwila. Tukwila received Federal grant funding for the preliminary engineering and right-of-way
phases and is proceeding with the design process as part of the preliminary engineering phase.
DISCUSSION
In order to proceed with the design and coordinate utility work for the project, BP/Olympic Pipeline has
indicated that there will be a $630,000 fee for their company to design the utility relocation of their
pipeline. In the April 16, 2018 Transportation and Infrastructure Committee Meeting, the members
asked that staff determine additional information related to duplication of work. After discussions with
the design team and BP/Olympic, it was determined there would be minimal duplication of effort based
on the scope of work submitted. Any previous efforts performed by the design team (survey and
geotechnical work) are included in the scope and fees shown on the fee breakdown.
FISCAL IMPACT
Berger ABAM Design Contract
BP/Olympic Pipeline
Total
Estimate Budget
$4,147,328.00 $4,998,000.00
630, 000.00
$4,777,328.00 $4 998 000.00
RECOMMENDATION
Council is being asked to approve the agreement with BP/Olympic Pipeline in the amount of $630,000
for their design of utility relocation associated with the Strander Boulevard Extension Phase 3 project
and consider this item on the Consent Agenda at the May 21, 2018 Regular Meeting.
Attachments: 2017 CIP, pg. 13 and Draft 2019 CIP pg.
BP/Olympic Pipeline Agreement
W:IPW Eng1PROJECTSIA- RW & RS Projects\Strander Extension (98610403)101_Preliminary Engineering120180511 Info Memo BP AG SM gl.docx
25
26
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Strander Blvd Extension Phase 3 Project No. 98610403
Design and construct arterial improvements for a new roadway extending Strander Blvd/SW 27th St
from West Valley Highway to Oaksdale Ave in the City of Renton.
East/west capacity between 1-405 and S 180 St is needed to serve Tukwila and Renton access.
Project segregated into three phases. Phase I extended Stander Blvd/SW 27th St from Oaksdale Ave to
Naches Ave SW. Phase II constructed a 2 lane road from Naches to the Sounder Train's Tukwila Longacres
Station's parking lot. Paid Renton $1 m for Phase I & II. Phase III will construct the undercrossing of the
UPRR and complete the 4 lane roadway from West Valley Hwy in Tukwila to Naches Ave SW in Renton.
New street.
Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and
BNSF and UP Railroads. Funds in 2015-16 are for updated cost estimates and grant applications.
STP (PSRC), FAST Lane, and TIGER grants were submitted in 2016.
FINANCIAL
in $000's1
Through Estimated
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Project Location
jA- yy
Design
58
440
2,500
2,000
4,998
Land (R/W)
104
450
1,000
1,554
Wetland Mitigation
50
500
y
550
Const. Mgmt.
2,800
2,000
4,800
Construction
15,000
12,200
27,200
TOTAL EXPENSES
162
440
3,000
3,000
18,300
14,200
0
0
0
39,102
FUND SOURCES
Awarded STP Grant
2,551
2,595
5,146
Proposed TIGER Grant
7,900
5,894
13,794
Proposed State TIB Grant
2,500
2,500
5,000
Proposed FMSIB Grant
2,500
2,500
5,000
Proposed STP Grant
5,000
3,000
8,000
City Oper. Revenue 162
440
449
405
400
306
0
0
0
2,162
TOTAL SOURCES 162
440
3,000
3,000
18,300
14,200
0
0
0
33,956
2017 - 2022 Capital Improvement Program
13
27
Project Location
jA- yy
i tri -,30
us jr-
SS
Cial
y
2017 - 2022 Capital Improvement Program
13
27
2019 to 2024
PROJECT: Strander Blvd Extension Phase 3 Project No. 98610403
DESCRIPTION:
Design and construct arterial improvements for a new roadway extending Strander Blvd/SW 27th St
from West Valley Highway to Oaksdale Ave in the City of Renton.
JUSTIFICATION: East/west capacity between 1-405 and S 180 St is needed to serve Tukwila and Renton access.
Project segregated into three phases. Phase I extended Stander Blvd/SW 27th St from Oaksdale Ave to
STATUS: Naches Ave SW. Phase II constructed a 2 lane road from Naches to the Sounder Train's Tukwila Longacres
Station's parking lot. Paid Renton $1m for Phase I & II. Phase III will construct the undercrossing of the
UPRR and complete the 4 lane roadway from West Valley Hwy in Tukwila to Naches Ave SW in Renton.
MAINT. IMPACT: New street.
Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and
COMMENT: BNSF and UP Railroads. Funds in 2015-16 are for updated cost estimates and grant applications.
STP (PSRC), FAST Lane, and TIGER grants were submitted in 2016.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
58
301
341
3,269
1,659
5,628
Land (R/VV)
104
1,720
1,824
Wetland Mitigation
50
500
550
Const. Mgmt.
2,300
2,300
4,600
Construction
31,900
31,900
63,800
TOTAL EXPENSES
162
301
341
3,319
38,079
34,200
0
0
0
76,402
FUND SOURCES
Awarded STP Grant
255
1,946
2,945
5,146
Awarded Fastlane Grant
2,500
2,500
5,000
Awarded FMSIB Grant
2,500
2,500
5,000
Proposed State/Fed Appropriation
250
250
500
Proposed PSRC Grant
4,760
4,760
Proposed BUILD America - TIGER
0
Proposed CRISI Grant
0
Proposed State TIB Grant
0
Proposed KC Metro
0
Proposed Sound Transit
0
Proposed City of Renton Funds
0
Proposed UPRR Funds
0
Proposed BNSF Funds
0
Proposed City Mitigation Fees
0
City Oper. Revenue 162
301
86
1,373
25,124
28,950
0
0
0
55,996
TOTAL SOURCES 162
301
341
3,319
38,079
34,200
0
0
0
76,402
Updated as of 5/17/18 per Berger Abam's 30% Design, still under review.
Proposed 2019-2024 Capital Improvement Program
28
\\PWStore\PW Common$\PW Eng \PROJECTS\A- RW & RS Projects\Strander Extension (98610403)\Grant Apps\2018 STP-CMAQ\CIP 2019-2024 DRAFT 051518 gl.xlsx
REIMBURSEMENT AGREEMENT
MILEPOST: 114 approximate
PROJECT: Strander Blvd. Extension Project, Relocation of OPL 14 -inch R -P pipeline and OPL
12 -inch SeaTac lateral pipeline
LOCATION: A portion of NW Quarter of Section 25, Township 23 North, Range 04 East
OPL FILE REFERENCE: 3679 -KI -239 and 3678A -L -KI -5
THIS AGREEMENT, made and entered into this day of
2018 ("Effective Date"), by and between OLYMPIC PIPE LINE COMPANY LLC, a Delaware
limited liability company, whose address is 600 SW 39th Street, Suite 275, Renton, WA 98057
(hereinafter referred to as "OPL") and the CITY OF TUKWILA, a State of Washington municipal
corporation, whose address is 6200 Southcenter Boulevard, Tukwila, WA 98188 (hereinafter
referred to as "CITY").
WITNESSETH:
WHEREAS, CITY desires to proceed with a construction project on property at the
location identified above (the "Strander Boulevard Extension Project"), which will require the
eventual relocation of a portion of OPL'S fourteen -inch pipeline and twelve -inch pipeline, and
WHEREAS, it is in the mutual interest of OPL and CITY for OPL to perform and provide
necessary preliminary pipeline relocation activities and services, as specified herein, with OPL'S
regular personnel, or by a contractor or subcontractor paid under a contract let by OPL, and
WHEREAS, OPL requires payment for the estimated expense, loss, or damage either
caused or made necessary by the performance of such activities and the provision of such
services provided by OPL, as specified herein, whether it is incurred directly by OPL or others
on behalf of OPL at the request of OPL prior to beginning any such work, as well as payment for
any actual increased or additional costs above the estimated amount, as more fully described in
Section II of this Agreement.
NOW THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS
HEREIN RECITED, OPL AND CITY DO HEREIN AGREE AS FOLLOWS:
1
29
Section I
OPL with its regular personnel at its standard schedule of wages and working hours, or
by a contractor or subcontractor, will perform the necessary activities as outlined in the scope of
work document being Exhibit "A" (the "Work") attached hereto and made a part hereof. The
preliminary estimated cost of the Work is Six Hundred Thirty Thousand Dollars ($630,000.00) as
set forth in attached Exhibit "B" ("Estimated Cost").
Section II
a) CITY shall pay any and all actual costs and expenses incurred by or on behalf of OPL in
connection with performance of the Work (the "Actual Cost"). Monthly, OPL will submit a
reimbursement request to the City that describes the work performed and the cost. The City will
pay OPL within 30 days of receipt of the request.
Section III
OPL shall perform the Work as defined and outlined in Exhibit "A".
Section IV
OPL shall have no obligation to start the Work until written notice has been provided by
CITY that the Work has been agreed to, approved by and authorized by CITY, a satisfactory
starting date has been mutually agreed upon by both CITY and OPL, and the Estimated Cost
has been paid. Prior to starting the Work, CITY shall cooperate with OPL in obtaining or
causing to be obtained, in a form acceptable to OPL, any right, permit, permission, easement
and access rights, at the sole cost and expense of CITY, required for OPL to perform the
WORK and CITY shall, if requested by OPL, survey and stake all easements and access rights
that pertain to the Work.
Section V
2
30
OPL, its contractor and sub -contractors, if any, shall not discriminate against any
employee or applicant for employment, to be employed in the performance of this contract, with
respect to his or her hire, tenure, terms, conditions or privileges of employment, or any matter
directly or indirectly related to employment, because of race, color, religion, sex, handicap,
national origin or ancestry.
Section VI
CITY HEREBY AGREES TO INDEMNIFY AND HOLD HARMLESS THE OPL, ITS
AFFILIATED COMPANIES (INCLUDING BUT NOT LIMITED TO ITS OPERATOR, BP
PIPELINES (NORTH AMERICA), INC.), AND ITS AND THEIR RESPECTIVE OFFICERS,
DIRECTORS, AGENTS, EMPLOYEES AND CONTRACTORS FROM AND AGAINST ANY
AND ALL LIABILITIES, CLAIMS, LOSSES, FINES, DAMAGES, COSTS AND EXPENSES
(INCLUDING COSTS AND EXPENSES OF DEFENSE), ARISING OUT OF ANY DUTY,
OBLIGATION OR SERVICE OF THE CITY PURSUANT TO THIS AGREEMENT OR ANY
ACTION OR CONDUCT PERFORMED BY THE CITY IN CONNECTION WITH THE
STRANDER BOULEVARD EXTENSION PROJECT; EXCEPT, HOWEVER, THIS INDEMNITY
SHALL NOT APPLY TO THE EXTENT OF THE GROSS NEGLIGENCE OR WILLFUL
MISCONDUCT OF OPL, ITS EMPLOYEES, AGENTS OR CONTRACTORS. IF ANY
PROVISION OF THIS INDEMNITY IS DETERMINED BY A COURT OF COMPETENT
JURISDICTION TO BE INVALID OR UNENFORCEABLE, THE REMAINING PROVISIONS OF
THIS INDEMNITY WILL REMAIN IN EFFECT TO THE MAXIMUM EXTENT PERMITTED BY
LAW.
NOTWITHSTANDING ANYTHING IN THIS AGREEMENT TO THE CONTRARY, NEITHER
PARTY HERETO SHALL BE LIABLE TO THE OTHER PARTY FOR CONSEQUENTIAL,
INCIDENTAL, EXEMPLARY OR PUNITIVE DAMAGES (INCLUDING, BUT NOT LIMITED TO,
LOST PROFITS, LOSS OF PRODUCTION OR OTHER DAMAGES ATTRIBUTABLE TO
BUSINESS INTERRUPTION) ARISING IN CONNECTION WITH THIS AGREEMENT.
3
31
Section VII
The term of this Agreement shall commence on the Effective Date and continue for a
period of twenty-four (24) months. The term of this Agreement shall not be extended unless an
authorized representative of OPL and CITY agree in writing to extend the term. If the Work is
not completed within the twenty-four (24) month term, or any agreed upon extension of the term,
OPL shall have the option to not perform or complete the Work and shall reimburse CITY the
amount that CITY has paid OPL less all actual costs incurred by OPL through the date of
termination of this Agreement. The provisions of Section VI of this Agreement shall survive any
termination and shall continue to remain in full force and effect upon termination of this
Agreement.
Section VIII
Without limitation or waiver of any of OPL'S rights elsewhere set forth in this Agreement,
OPL reserves the right, with or without cause, to stop the Work at any time and in addition
thereto to immediately terminate this Agreement without liability, and in such event OPL shall
reimburse CITY the amount that CITY has paid OPL less all actual costs incurred by OPL
through the date of termination of this Agreement.
Section IX
This Agreement constitutes the entire agreement, and supersedes all other prior
agreements and understandings, both written and oral, among the parties, with respect to the
subject matter of this Agreement. This Agreement may be amended, modified, or
supplemented but only in writing signed by an authorized representative of both OPL and CITY.
Section X
4
32
The provisions of this Agreement are solely for the benefit of the parties to this
Agreement and no provision of this Agreement should be deemed to confer upon any other
party any remedy, claim or right.
Section XI
If any term or provision of this Agreement shall be found to be invalid, illegal or otherwise
unenforceable, the same shall not affect the other terms or provisions hereof or the whole of this
Agreement, but such term or provision shall be deemed modified to the extent necessary to
render such term or provision enforceable, and the rights and obligations of the parties shall be
construed and enforced accordingly, preserving to the fullest permissible extent the intent and
agreements of the parties as set forth herein.
Section XII
This Agreement shall be construed in accordance with the laws of the United States and
the state where the Work is to be performed, without regard to such state's conflicts of law rules.
5
33
IN WITNESS HEREOF, the parties hereto separately and severally have caused this
AGREEMENT to be executed in their respective names by and through their duly authorized
representatives, as of the day and year first above written.
OLYMPIC PIPE LINE COMPANY LLC,
a Delaware limited liability company
By: /ice
Typed: Mar- G iOc1.3
-
Title: Pra_5 : da "-k
FEIN: L( t2 0y e Z2 ri
CITY OF TUKWILA, a State of Washington
municipal corporation
By:
Typed:
Title:
FEIN:
6
34
Exhibit A
SCOPE OF WORK
Description of Work
OPL will develop a design and plan to relocate its 14 -inch and 12 -inch petroleum pipelines in
interference with the Strander Boulevard Expansion Project in Tukwila, WA. This relocation
will accommodate the CITY's expansion of Strander Boulevard. As a result OPL's 12 -inch
and 14 -inch pipelines are impacted and will need to be relocated.
Under this Agreement, OPL will perform the following preliminary engineering design work
associated with the modification or relocation of its facilities.
Project Management
• Organize and develop work plan and advance design development.
• Provide guidance on private property coordination and legal review of any easement,
and coordinate with CITY on replacement easements and/or reciprocal conveyances.
• Procurement of engineering, surveying, and construction contractors.
• Track right of way document development.
• Coordinate with the CITY on the design and construction methods of the proposed
relocation so the CITY can proceed with the permitting.
Potholing/Soil Borings
• Pothole elevation of 12" and 14" pipelines upstream/upland tie-in location.
• Probe/confirm elevation of 20" pipeline downstream tie-in location.
• If sufficient subsurface soil and groundwater information is not available, complete
soil borings as necessary.
Survey Contractor
• Update topographic gaps from CITY -provided CADD and mapping information.
• Modify data for design development.
• Survey location of items during design phase engineering.
Modeling
• From updated field investigation, model proposed alignment for design development.
Design
• Design pipe relocation, bends, and length of pipe.
• Prepare right of way plan sheets.
• Identify laydown area and ingress and egress areas.
• Coordinate with mechanical contractor on constructability issues.
• Prepare plan view and profile of pipe relocation.
• Prepare contract specifications.
Geotechnical
• Review, evaluate, analyze, and plan for site geotechnical conditions that may impact
construction of the petroleum pipeline relocations.
35
36
Permitting
Washington State Department of Ecology (WSDOE) — NPDES Construction
Stormwater General Permit and approval of possible SEPA amendment
determination by City of Tukwila.
• City of Tukwila - permits required by City code and after consultation with City staff,
which may include permits for right-of-way use and grading. Additionally, depending
on the scope of work, determine with City staff whether a SEPA amendment and/or
additional Critical Areas Review is required to complete Olympic's work.
Deliverable
• Plans, Specifications & Estimates (PS&E) for the petroleum pipeline relocation, which
will be utilized by OPL to procure the relocation's construction.
Schedule (Tentative)
• Survey, site reconnaissance, and potholing (if necessary) 2"d & 3rd Quarters 2018.
• Engineering design 6 to 8 months; 2"d 3rd & 4th Quarters 2018.
• Permit package development & submittal — submittal date TBD.
Exhibit A Page 2 of 2
Strander Boulevard Expansion Project
Preliminary Engineering Agreement
Exhibit B Engineering Cost Estimate
Phase 3: Strander Boulevard Expansion
Labor $189,400
Travel & Expense $5,000
Engineering & Survey $278,600
Permitting $25,000
15% UAP $74,700
Overhead
sub total $572,700
10.00% $57,270
TOTAL* $630,000
NOTE:
UAP based on actual expense and not generated
from imbedded worksheet calculations
* Rounded to nearest $100
37
38
Transportation & Infrastructure Committee Minutes April 9, 2018
E. Strander Boulevard Extension Phase 3 BP/Olvmoic Pipeline Reimbursement
Staff is seeking Council approval of an agreement with BP/Olympic Pipeline in the amount of
*$630,000 for their design of utility relocation associated with the Strander Boulevard Extension
Phase 3 project. Tukwila received federal grant funding for preliminary engineering and right-
of-way and is proceeding with the design process per recent Committee direction. BP/Olympic
Pipeline notified the City of their design fee as part of this work. Councilmember Quinn
inquired about the possibility of BP/Olympic Pipeline using some of the work already
completed by the City. The Committee requested that staff pursue this opportunity and bring
the agreement back for additional discussion. RETURN TO COMMITTEE.
Councilmember ldan exited the meeting at 6:10 p.m.
F. SeaTac International Airport Impact Study Budeet Proviso
Staff update the Committee on the status of the 2019 Budget Proviso for the SeaTac
International Airport Impact Study. The final adopted proviso language provides $300,000 for
the Washington State Department of Commerce to study the impacts of SeaTac Airport on the
cities of SeaTac, Burien, Des Moines, Tukwila, Federal Way, Normandy Park, and other
impacted neighborhoods. These funds will serve as a state match and may not be spent unless
$300,000 of local matching funds is contributed. The study must be delivered by December 1,
2019. The City of SeaTac has budgeted $250,000 for an airport impact analysis project, but no
other city listed in the proviso has formally committed funds to the required local match, nor
has Tukwila received a formal request to do so from either the Department of Commerce, the
City of SeaTac, or another entity. The Port of Seattle is also going to undertake SEPA and NEPA
studies as part of its Sustainable Airport Master Plan, which will consider future impacts as well
as mitigation. The Committee agreed with staff's recommendation to keep this item in
Committee until additional information is obtained, with Chair McLeod noting there are
several ambiguities. RETURN TO COMMITTEE.
III. MISCELLANEOUS
Agenda Approval Process
Chair McLeod stated that this is a productive and effective Committee that intends to accomplish a
lot in 2019. He noted that many agenda items are added by staff due to the timing of capital projects,
and as Chair he receives a draft agenda when it is almost too late to add items. Staff mentioned the
Committee work plan which captures both staff and Council items, and Councilmember Quinn
suggested that the Committee check-in on the work plan on a monthly basis. Staff will begin
including the work plan in the packet for the first meeting of every month.
Frank Zapp Bridge
The Frank Zepp Bridge will be now closed Friday, April 27, 7:00 p.m. through Sunday, April 29, 5:00
a.m. due to repair work, rather than April 13 as originally scheduled.
The Transportation Committee Meeting adjourned at 6:40 p.m.
Committee Chair Approval
Minutes by LH, reviewed by GL
39
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
May 14, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Steve Carstens, Peter Lau, Mike Perfetti, Gail Labanara,
Dave Sorensen, Ryan Larson, Brandon Miles, Laurel Humphrey
Guest: Debbie Gordon, resident
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Strander Boulevard Extension Phase 3 Funding Update
Staff provided a funding update on the Strander Boulevard Extension Phase 3 Project. Now
that design is at 30%, the cost estimate for the project has been increased to $70 million, with
construction alone increasing to $45 million from $39 million. Design is fully funded, but if the
City were to halt design at this point, $589,426 already received in PSRC grant funding would
need to be reimbursed. If the City does not proceed with construction after the design is fully
complete, the City would need to pay back $5.1 million within 10 years, and $10.1 million in
awarded construction funds would need to be relinquished. City Administration will be
working with Tukwila's state lobbyist on a strategy for including the project in a statewide
transportation package. Committee members expressed support for continuing the design
process but agreed that additional grant seeking should be put on hold due to concerns about
how to fund the $30 million budget gap. Councilmember Quinn stated that the City needs to
position itself appropriately with regard to funding opportunities as there are limited regional
funding sources for transportation projects. Councilmember Idan agreed that design should
continue. Chair McLeod stated that the entire Council needs to be briefed on this in the near
future. DISCUSSION ONLY.
B. Reimbursement Agreement: Strander Boulevard Extension Phase 3
*Staff is seeking Council approval of an agreement with BP/Olympic Pipe Line Company to
reimburse them $630,000 for their design of utility relocation associated with the Strander
Boulevard Extension Phase 3 project. This item was originally presented to the Committee on
April 9, 2018, and staff was directed to return with additional information regarding the
possibility of duplicating work already performed by the City, thereby reducing the cost.
Discussions with the design team and BP/Olympic revealed there would be minimal
duplication of effort and the agreement should proceed as presented. UNANIMOUS
APPROVAL. FORWARD TO MAY 21, 2018 REGULAR CONSENT AGENDA.
40
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared ly
Mayor's review
Council review
05/21/18
H H /I /"
ger
LIA
❑ Ordinance
Mtg Date
❑ Bid Award
bitg Date
❑ Public Hearing
AN Date
❑ Other
Mtg Date
Altg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe -R ❑ Police
I PIF'
SPONSOR'S This Supplemental Agreement to Contract #17-085 is for additional construction
SUMMARY management services for the 42"d Ave S Phase III Project. 42"d Ave S has had major issues
with the Gilliam Creek Culvert. AECOM Supplement No. 1 is needed to provide construction
management through the end of 2018. Council is being asked to approve the construction
management Supplement No. 1 to Contract #17-085 with AECOM for $791,270.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/14/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
ITEM INFORMATION
ITEM No.
4.E.
CAS NUMBER:
STAFF SPONSOR: HENRY HASH
ORIGINAL. AGENDA DATE: 05/21/18
AGENDA ITF:m Trn.I : 42nd Ave S Phase III Project (S 160th St - Southcenter Blvd)
Construction Management Supplement No. 1 with AECOM Technical Services, Inc.
CATEGORY ❑ Discussion
Mtg Date
/1
Motion
Date 05/21/18
❑ Resolution
Altg Date
❑ Ordinance
Mtg Date
❑ Bid Award
bitg Date
❑ Public Hearing
AN Date
❑ Other
Mtg Date
Altg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe -R ❑ Police
I PIF'
SPONSOR'S This Supplemental Agreement to Contract #17-085 is for additional construction
SUMMARY management services for the 42"d Ave S Phase III Project. 42"d Ave S has had major issues
with the Gilliam Creek Culvert. AECOM Supplement No. 1 is needed to provide construction
management through the end of 2018. Council is being asked to approve the construction
management Supplement No. 1 to Contract #17-085 with AECOM for $791,270.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/14/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COM\IrrrEI:
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE RI y uIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$791,270.00 $11,774,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS & SURFACE WATER (PAGES 2 & 100, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/21/18
MTG. DATE
ATTACHMENTS
05/21/18
Informational Memorandum dated 05/11/18
2017 CIP, pages 2 & 100
AECOM Supplemental Agreement No. 1 to Contract #17-085
Minutes from the Transportation & Infrastructure Committee meeting of 05/14/18
42
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Peter Lau, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: May 11, 2018
SUBJECT: 42nd Avenue South Phase III & Gilliam Creek Culvert Replacement Projects
Project Nos. 99410303 & 99341208
Construction Management Supplemental Agreement No. 1 with AECOM Technical Services, Inc.
ISSUE
Approve Supplemental Agreement No. 1 to Consultant Contract No. 17-085 with AECOM Technical Services, Inc.
BACKGROUND
Contract No. 17-085 with AECOM provides construction management (CM) services for the 42nd Avenue South
Phase III and Gilliam Creek Culvert Replacement Projects.
DISCUSSION & FISCAL IMPACT
Supplemental Agreement No. 1 will allow AECOM to continue to provide construction engineering, inspection,
documentation compliance support, and material testing until the end of 2018. The construction project is currently
anticipated to be completed by the end of 2018. The fee of $791,270.00 is reasonable for the scope of work provided
by AECOM to complete this complex project.
Design CM Construction Budget
CH2M Hill Design $1,563,995 $1,611,000
AECOM Original CM Consultant Contract $ 977,154 1,222,000
AECOM Supplemental No. 1 791,270
CH2M Hill Supplemental No. 7 & 8 79,272
AKANA Consultant Contracts 39,600
WSDOT JA Agreement 9753 10,000
Active Construction Contract 17-090 6,827,799 6,933,000
Active Construction Change Order #1 & #2 916,864 1,008,000
Storm Water Budget Amendment 1,000,000
Total $1,563,995 $1,897,296 $7,744,663
Grand Total $11,205.954 $11,774,000
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 17-085 with AECOM in the amount
of $791,270.00 for the 42nd Ave S Phase III and Gilliam Creek Culvert Replacement Projects and consider this item on
the Consent Agenda at the May 21, 2018 Regular Meeting.
Attachments: 2017 CIP, pages 2 & 100
Supplemental Agreement No. 1
W:1PW Eng IPROJECTS \A- RW & RS Projects142nd Ave S Phase III (99410303 94-RS03)IConstrucfionl#.100 - Contract DocumentsWECOM1Info Memo for AECOM Sup #1, 051118 gl.docx
43
44
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
42nd Ave South Phase III Project No. 99410303
Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments.
Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
Phase III (S/C Blvd (154th) - S 160 St), Design began in 2012, construction in 2017. Project No. 99410303
Phase IV (S 139 St - S 131 PI) in beyond. Project No. 99410301
Phase I 90-RW15 (S/C Blvd (154) - 144 St) $3,796 & Phase II 94-RS02 (144-139) $1,850, both completed.
Reduce pavement, shoulder, and drainage work.
Only Phase III is shown in active years. Project includes Surface Water's Gilliam Creek 42nd Ave S Culvert project
for $1.3m and is part of the Walk & Roll Plan. Seattle City Light's funding is a 60/40 underground split.
FINANCIAL Through Estimated
in $000's) 2015 2016
2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Phase IV
Design
1,000
125
1,125
Land (R/W)
100 '
100
Const. Mgmt.
750
322
560
1,632
Construction
2,534
1,086
3,800
7,420
Undergrounding
2,467
1,057
3,524
TOTAL EXPENSES
1,000
125
5,851
2,465
0
0
0
0
4,360
13,801
FUND SOURCES
Seattle City Light
1,077
462
1,539
Surface Water
144
4
148
Other Utilities
1
150
136
287
Bond
4,600
1,800
6,400
City Oper. Revenue
855
121
24
67
0
0
0
0
4,360
5,427
TOTAL SOURCES
1,000
125
5,851
2,465
0
0
0
0
4,360
13,801
2017 - 2022 Capital Improvement Program
2
45
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Gilliam Creek 42 Ave S Surface Water Culvert Project No. 99410303
99341208
DESCRIPTION: Design and replace the 36 -inch surface water culvert under 42 Ave S/Gilliam Creek. Combining this project
with the Residential Street Project 42nd Ave S Phase Ill.
JUSTIFICATION: The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and
lead to loss of roadway.
STATUS: Project is currently under design with construction scheduled to begin in 2017.
MAINT. IMPACT: Expected to decrease maintenance.
COMMENT:
State Fish & Wildlife hydraulic project approved (HPA) permit will be required. Replacement will require
a fish passable structure.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
( Project Location
!
° oMS
Design
144
31
ul
a
'
175
Land (R/W)
1
9, 199 9 , I 1
•*ir
1.
.
.3 4,11
0
Const. Mgmt.
135
15
-,_ ...'`
150
Construction
8
900
100
.JJ
7
1,008
TOTAL EXPENSES
152
31
1,035
115
0
0
0
0
0
1,333
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
152
31
1,035
115
0
0
0
0
0
1,333
TOTAL SOURCES
152
31
1,035
115
0
0
0
0
0
1,333
2017 - 2022 Capital Improvement Program
46
100
( Project Location
!
° oMS
' Asa . x
ul
a
'
1
9, 199 9 , I 1
•*ir
1.
.
.3 4,11
-,_ ...'`
rsasi
b
.JJ
7
1
...,.fl.. Llif
2017 - 2022 Capital Improvement Program
46
100
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and AECOM Technical Services, Inc.
That portion of Contract No. 17-085 between the City of Tukwila and AECOM Technical
Services, Inc. is hereby amended as follows:
Section 2. "Scope of Services":
Additional consultant contract scope includes an estimated 4 months of construction
management (CM) time for the 40th -42nd Avenue South Phase III project, due to various
changes on the construction project. Therefore, extended construction support; additional
inspection and office engineering resources are required to handle numerous differing site
conditions from the design, unforeseen issues, force account tracking and processing
beyond the original scope, extensive change orders, and other CM items.
This budget assumes that third party utilities will complete the cutover work within a 3 -
month window, thereby reducing the project shutdown period.
Section 4. "Payment":
The Contract is revised to add $791,270.00 as shown on Exhibit "B" attached hereto. The
new total Contract amount is $1,768,424.00.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of , 20
CONTRACTOR
1/6.4
Allan Ekberg, Mayor Printed Name: /
I
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1of1
47
48
Exhibit B
A=COM
City of Tukwila
BUDGET FOR SERVICES
40th - 42nd Avenue South - Phase III
Construction Inspection and Administration Services
Task 1: Project Management/Quality Control
Employee Classification Hours Rate Cost (DSC)
Tyron Bardwell Senior Construction Manager 54 $ 88.78 $ 4,794
Patty Coughlin Administrator 12 $ 30.52 $ 366
66 $ 5,160
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 149.10% x $ 5,160.36 $ 7,694
Fee Rate x DSC of 30.00% x $ 5,160.36 $ 1,548
Labor Subtotal - Project Management/Quality Control $ 14,403
Task 2: Document Control
Employee Classification Hours Rate Cost (DSC)
Jamie Shinsato Office Engineer 1,020 $ 36.00 $ 36,720
Kristal Kozai Office Engineer 480 $ 32.70 $ 15,696
Fee:
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 119.67%
Fee Rate x DSC of 30.00%
Labor Subtotal - Document Control
Fee:
1,500 $ 52,416
x $ 52,416.00 $ 62,726
x $ 52,416.00 $ 15,725
$ 130,867
Task 3: Field Inspection
Employee Classification Hours Rate Cost (DSC)
Jeff Vaughn Construction Manager 1,040 $ 58.67 $ 61,017
Bob Powell Construction Manager 560 $ 58.00 $ 32,480
1,600 $ 93,497
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 119.67% x $ 93,496.80 $ 111,888
Fee:
Fee Rate x DSC of 30.00% x $ 93,496.80 $ 28,049
Labor Subtotal - Field Inspection $ 233,433
Task 4: Construction Management
Employee Classification Hours Rate Cost (DSC)
Tyron Bardwell Senior Construction Manager 490 $ 88.79 $ 43,507
Paki Perala Construction Manager 1,216 $ 68.00 $ 82,688
1,706 $ 126,195
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 149.10% x $ 43,507.10 $ 64,869
OH Rate x DSC of 119.67% x $ 82,688.00 $ 98,953
$ 163,822
Fee:
Fee Rate x DSC of 30.00% x $ 126,195.10 $ 37,859
Labor Subtotal - Construction Management $ 327,875
49
Exhibit B
A=COM
City of Tukwila
BUDGET FOR SERVICES
40th - 42nd Avenue South - Phase III
Construction Inspection and Administration Services
Task 5: Public Outreach
Employee Classification Hours Rate Cost (DSC)
Paki Perala Construction Manager 40 $ 68.00 $ 2,720
40 $ 2,720
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 119.67% x $ 2,720.00 $ 3,255
Fee:
Fee Rate x DSC of 30.00% x $ 2,720.00 $ 816
Labor Subtotal -Public Outreach
$ 6,791
Task 6: Change Orders
Employee Classification Hours Rate Cost (DSC)
Paki Perala Resident Engineer 80 $ 68.00 $ 5,440
Jamie Shinsato Office Engineer 160 $ 36.00 $ 5,760
240 $ 11,200
OH Rate x DSC of 119.67% x $ 11,200.00 $ 13,403
Fee:
Fee Rate x DSC of 30.00% x $ 11,200.00 $ 3,360
Labor Subtotal - Change Orders $ 27,963
Task 7: Electronic As-Builts
Employee Classification Hours Rate Cost (DSC)
TBD CAD Operator 80 $ 30.00 $ 2,400
80 $ 2,400
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 149.10% x $ 2,400.00 $ 3,578
Fee:
Fee Rate x DSC of 30.00% x $ 2,400.00 $ 720
Labor Subtotal - Electronic As-Builts $ 6,698
Labor Total $ 748,030
Task 800: Materials Testing Cost
Materials Testing & Consulting, Inc. $ 24,084
$ 24,084
Task 900: Other Direct Costs Hours Rate Cost
Vehicles ($6/hr for field work, tasks 3, 4, 5, & 6) 3,026 $ 6.00 $ 18,156
Printer/Scanner (estimate $150/mo for 13 months) $ 600
Expenses (Misc Supplies) $ 400
$ 19,156
Direct Costs Total $ 43.240
[Grand Total $ 791,270
50
EXHIBIT B
City of Tukwila
BUDGET FOR SERVICES
Time Summary
March
April
May
June
July
August
September
October
November
December
Weeks from NTP
20
100
21
105
22
110
23
115
120
125
130
135
140
145
150
1557)-165
170
175
24
23
24
25
26
27
28
29
30
31
32
33
180
185
190
195
200
205
Working Days from NTP
4`—
Ty Bardwell - PM/RE
Patty Coughlin, Administrator
Jeff Vaughn, Inspector
Paki Perala, Assist RE
Jamie Shinsato, OE/Inspection
Kristal Kozai, OE
20
20.
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
8
_ 8
8
8
8
8
8
8
8
16
16
16,
16
16
8
8
8
8
1
11
1
1
1
1
1
4
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40.
40
40
40.
40
40
40
40
40
40
40
20
20
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
20
20
8
8
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
20
20
20
20
20
20
20
20
20
40
40
40
40
40
20
2D
20
20
40
40
40
40
40
40
TBD, CAD Operator
40
40
Bob Powell, Senior Construction Manager
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
Kevin Foltz, Inspection Support
subtotal
52
Transportation & Infrastructure Committee Minutes May 14, 2018
C. Grant Application: Chinook Wind
Staff is seeking Committee approval to submit a grant application to the Washington State
Recreation and Conservation Office's Aquatic Lands Enhancement Account (ALEA) program for
the Chinook Wind project. The City of Tukwila will accept ownership of the Chinook Wind property
from King County and desires to develop public use and maintenance access including a trail,
trailhead parking, site furnishings and signage. ALEA grants are capped at $500,000 and require a
50% match. If awarded, the City's match would come from the Conservations Futures grant
previously awarded through King County. UNANIMOUS APPROVAL.
D. Grant Agreement: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of a grant agreement in the amount of $846,965 with the State
of Washington by and through the Salmon Recovery Funding Board (SRFB) and the
Washington State Recreation and Conservation Office (RCO) for the Riverton Creek Flap Gate
Removal project. This project will remove two culverts and flap gates in Riverton Creek for the
purpose of improving salmonid habitat and access. This agreement combines two separate
grant awards previously accepted by the City but delayed due to the timing of the State
construction budget. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR
CONSENT AGENDA.
E. Memorandum of Agreement: 53rd Avenue South - South 137th Street to South 144th Street
Staff is seeking Council approval of a memorandum of agreement with Seattle City Light to
share the costs of undergrounding the electrical distribution system as part of the 53rd Avenue
South project. Under the agreement, Seattle City Light will be responsible for 60% and the City
of Tukwila 40%, with Tukwila's share anticipated to be $571,615.60 based on the bid proposal
and Underground Electrical System costs. The final costs will be adjusted to reflect actual
costs incurred during construction although the ratio will remain 60/40. Councilmember Idan
questioned why this agreement is being made while construction is underway and suggested
that in the future staff should work to include the actual cost share in an earlier stage prior to
construction. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR CONSENT
AGENDA.
F. Supplemental Agreement: 42nd Avenue South Phase III and Gilliam Culvert Replacement
*Staff is seeking Council approval of Supplemental Agreement No.1 to Contract No. 17-085 with
AECOM in the amount of $791,270.00 for the 42' Avenue South Phase III and Gilliam Creek
Culvert Replacement projects. This will allow AECOM to continue providing construction
engineering, inspection, documentation compliance support, and material testing through the
completion of the project expected by the end of 2018. UNANIMOUS APPROVAL. FORWARD
TO MAY 21, 2018 REGULAR CONSENT AGENDA.
G. Annual Pavement and Repair Program Forecast
Staff provided an overview of the condition of roadway pavement and funding scenarios to
keep pace with deterioration. There are over 200 lane miles of paved asphalt roadways in the
city, and the current Pavement Condition Rating (PCR) of this network is in the mid -80s on a
scale of 1-100 (100 being a new roadway). Due to the increasing cost of construction and
updated rehabilitation strategies, the current $1.4M annual budget for the Overlay and Repair
Program will not keep pace with maintenance needs and could lower the PCR by
53
54
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/21/18
HH :; i'
Motion
Date 05/21/18
V\
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
MlMtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 NV
SPONSOR'S Part of the 53rd Ave S residential street improvements include undergrounding the
SUMMARY electrical distribution system with construction cost sharing with Seattle City Light. Cost
sharing has Seattle City Light responsible for 60% and Tukwila responsible for 400/0, but
there are some costs entirely Tukwila's. The MOA amounts are based on the bid results, but
will be adjusted with the final construction costs. Council is being asked to approve the
Memorandum of Agreement with Seattle City Light.
RI{l'II?WI.D 1W ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/14/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
ITEM INFORMATION
ITEM No.
4.F.
STAFF SPONSOR: HENRY HASH
ORIGINAL AGI NDA DATE: 05/21/18
AGI:NDA ITEM TITLE 53rd Ave S Residential Street Improvements
Memorandum of Agreement with Seattle City Light
CAT!?GORY ❑ Discussion
Mtg Date
//
Motion
Date 05/21/18
❑ Resolution
Mtg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
MlMtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 NV
SPONSOR'S Part of the 53rd Ave S residential street improvements include undergrounding the
SUMMARY electrical distribution system with construction cost sharing with Seattle City Light. Cost
sharing has Seattle City Light responsible for 60% and Tukwila responsible for 400/0, but
there are some costs entirely Tukwila's. The MOA amounts are based on the bid results, but
will be adjusted with the final construction costs. Council is being asked to approve the
Memorandum of Agreement with Seattle City Light.
RI{l'II?WI.D 1W ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/14/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
CommITTF!:
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPI-NDPI'URI'1 RI,I )UTRFD AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,429,039.00 $3,524,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS (PAGE 3, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/21/18
MTG. DATE
ATTACHMENTS
05/21/18
Informational Memorandum dated 05/11/18
MOA with Seattle City Light/City of Seattle
2017 CIP, page 3
Minutes from the Transportation & Infrastructure Committee meeting of 05/14/18
56
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director -;' /L
BY: Ryan Larson, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: May 11, 2018
SUBJECT: 53rd Ave South - S 137th St to S 144th St
Project No. 99410301
Memorandum of Agreement with Seattle City Light/City of Seattle
ISSUE
Enter into an agreement with Seattle City Light/City of Seattle (SCL) for the construction cost sharing to underground
the electrical distribution system as part of the 53rd Ave S Project.
BACKGROUND
The 53rd Ave S Project will construct roadway, drainage, sidewalks, illumination, water and sewer upgrades, and
undergrounding of overhead utilities between South 137th Street and South 144th Street. The project design team
worked with utility providers including Seattle City Light to incorporate their system requirements and design into
the City's project. Negotiations between staff and SCL resulted in the attached Memorandum of Agreement (MOA)
to cost share the undergrounding portion of the 53rd Ave S Project.
ANALYSIS
The costs to underground the electrical distribution system is proposed to be split; SCL will be responsible for 60%
of the cost and Tukwila responsible for 40%. Costs for the aerial conversion are divided into two distinct types of
work: civil Infrastructure costs and Underground Electrical System (UES) costs. Civil costs cover the work to install
the physical infrastructure (e.g. vaults and conduit) while UES costs are for the work and materials to pull the cabling
through the infrastructure and connect and energize the new system.
Agency Civil Cost UES Costs Total
SCL (60%) $ 412,823.40 $444,600.00 $857,423.40
Tukwila (40%) 275,215.60 296,400.00 571,615.60
Total $ 688.039.00 $741.000.00 $1.429 039.00
The costs above reflect the MOA language and the results from the actual contractor's bid. The final costs will be
adjusted to reflect actual costs incurred during construction, but the share will be split with the 60%/40% cost share
ratio.
FINANCIAL IMPACT
The total cost for underground is $1,429,039.00. Tukwila's share to underground the electrical system under this
MOA is anticipated to be $571,615.60 based on the bid proposal and the UES costs projected by SCL. The
anticipated reimbursement amount from SCL is $857,423.40. The cost sharing with SCL does not include all costs
for the aerial conversion, only those specifically identified in the MOA as shared costs. Trenching and backfill costs
within the right-of-way and all conversion work on private property are examples of work to be performed entirely
at the City's expense and not part of this SCL MOA.
RECOMMENDATION
Council is being asked to authorize the Mayor to execute the Memorandum of Agreement with Seattle City Light for
the 53rd Ave S Project and consider this item on the Consent Agenda at the May 21, 2018 Regular Meeting.
Attachments Memorandum of Agreement by and between the City of Seattle and City of Tukwila
Page 3, 2017 CIP
57
W: PW EngIPROJECTS1A- RW & RS Projects153rd Ave S (99110301)1Constructionllnfo Memo SCL MOA 051118 gl.docx
58
MEMORANDUM OF AGREEMENT
BY AND BETWEEN THE
CITY OF SEATTLE AND CITY OF TUKWILA
53rd Avenue S (S 137th Street to S 144th Street)
Aerial Overhead Electric Utility Relocation and
Underground Installation Project
This Memorandum of Agreement (the "Agreement") between the City of Seattle, by and through its
City Light Department ("City Light"), a Washington municipal corporation located at 700 Fifth
Avenue, Suite 3200, PO Box 34023, Seattle, WA 98124, and the City of Tukwila ("Tukwila"), a
Washington municipal corporation with its offices located at 6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188, (collectively the "Parties") sets forth the terms and work guidelines for the
design and construction of an underground electrical distribution system for 53rd Avenue S from S
137th Street to S 144th Street in Tukwila, Washington, and a relocation of the existing overhead
aerial system to the new underground system.
WHEREAS, the Tukwila City Council has authorized the 53rd Avenue S (Project No. 99110301)
street improvement/transportation project (the "Project") in an area with mixed zoning, including
high and low density residential; and
WHEREAS, Tukwila has determined that the Project requires the relocation and new construction
of City Light utility infrastructure located within the boundaries of the project; and
WHEREAS, City Light currently maintains and operates its utility infrastructure within the public
rights of way of Tukwila under a franchise grant given to City Light pursuant to City of Tukwila
Ordinance No. 2012, dated January 21, 2003 ("Franchise"); and
WHEREAS, City Light acknowledges and agrees that the terms and conditions of the Franchise
govern City Light activities within the Public Rights -of -Way of Tukwila; and
WHEREAS, City Light acknowledges that Tukwila has given notice to City Light and Third -Party
users of the necessity to remove existing aerial utility infrastructure in Tukwila in conformance with
the requirements of the Franchise; and
WHEREAS, the Parties recognize that certain efficiencies and cost savings can be achieved by
having Tukwila manage the work for the Project and the relocation and undergrounding of City
Light's electrical facilities through a single general contractor; and
WHEREAS, City Light and Tukwila intend for this Agreement to provide a process for cooperation
and coordination in the design, estimating, scheduling, construction through completion, and
payment for, the electrical facilities undergrounding work in an efficient and cost-effective manner.
NOW THEREFORE, in consideration of the mutual benefits to be provided the Parties through this
Agreement, it is hereby agreed as follows:
City of Tukwila — 53rd Ave S Undergrounding Agreement
Page 1 of 17
FINAL
59
AGREEMENT
Section 1. General Principles
1.1 Order of Precedence: This Agreement is intended to establish procedures and work
guidelines for the relocation of certain City Light utility infrastructure necessitated by the
Project. In the event that any provision of this Agreement conflicts with a term, condition
or provision of the Franchise, this Agreement will govern to the extent necessary to resolve
the conflict.
1.2 Scone of Project: Tukwila has contracted with KPG ("Consultant") to design street
improvements for the Project that will include roadway widening/improvements to
accommodate new sidewalks, sharrows, retaining walls, drainage improvements, street
lighting, traffic control and other associated work. Consultant will also prepare the Civil
Infrastructure Plans, Specifications and Estimates for the Civil Infrastructure required to
accommodate City Light facilities, as well the Private Property Infrastructure for the
service connections on private property required for the Project.
1.3 Cooperation: City Light and Tukwila agree to work cooperatively in the process of design,
estimating, scheduling and construction to bring the Work described in this agreement
to completion in an efficient and timely manner.
1.4 Additional Right of Way Required:: Tukwila intends to construct the Project within its
existing right-of-way. However, it is anticipated that additional property will be necessary
for placement of equipment and facilities to make the undergrounding of the aerial
overhead utilities possible. Tukwila acknowledges that the acquisition of additional
property by Tukwila will expedite the Project and provide access to City Light over the
property to be acquired. Therefore, Tukwila agrees that it will be wholly responsible for
the acquisition of such additional property that the Parties agree is necessary for use by
City Light for its electrical distribution system (the "Additional Property"). City Light
agrees that it will provide Tukwila with a written request for the acquisition of Additional
Property beyond that identified during the design phase and, as to each such Additional
Property, City Light shall provide the location, description, and size of property required
to relocate the facilities and equipment. Upon acquisition by Tukwila, each Additional
Property shall become a part of the public right-of-way and the use thereof for placement
of City Light's facilities and equipment as part of its electrical distribution system shall
be governed by the Franchise. To the extent that any Additional Property is not within a
Tukwila Street Right -of -Way, Tukwila, at no cost to City Light, shall grant or obtain
permanent easement rights for City Light on, over, under, across, and through such non -
right -of -way Additional Properties for the installation, maintenance, operation,
replacement, and reconstruction of City Light facilities, and reasonable access to said
City Light facilities. Easements obtained on behalf of or granted to City Light shall be in a
form and with terms and conditions acceptable to City Light.
1.5 Notice to Contractors: Tukwila understands that relocation of overhead power lines to
underground along a busy and highly developed urban highways and streets as exist in the
Conversion Area is a complex process. A certain amount of field engineering is normal
with a corresponding need to adjust design, schedules, and costs. Tukwila agrees to
City of Tukwila — 53rd Ave S Undergrounding Agreement
60 Page 2 of 17
FINAL
inform the bidders of these considerations. Tukwila and City Light will coordinate and
cooperate to avoid unnecessary delays in the review and approval of change orders related
to the Work made necessary to adjust design, schedules, and costs as outlined in this
Agreement. Notwithstanding any provision in this Agreement, the Franchise, PS&E or
the City Light Civil Infrastructure Engineering Guidelines, City Light will have no
independent authority to give direction to, or exercise control over, any of the City's
Contractors or subcontractors, or their agents or employees, or to independently approve
changes orders, issue field directives, or alter approved Civil Infrastructure Plans and
Specifications.
1.6 Delay: Tukwila and City Light will work cooperatively to bring the Work to completion
on schedule and within budget and to avoid disruption or delay to the City's contractor and
its subcontractors. The Parties will be responsive to schedule and cost concerns and will
commit sufficient resources to support the Work and will work cooperatively to resolve
any unanticipated design and construction issues related to the Work as they may develop.
1.7 Civil Infrastructure: Tukwila will include the Civil Infrastructure (as defined in Section 2)
as a separate Schedule to its construction bid documents, a copy of which is attached hereto
as Exhibit A, Schedule C. Tukwila will construct all City Light Civil Infrastructure and
Private Property Civil Infrastructure.
1.8 Underground Electrical System: City Light will perform the installation of its electrical
facilities and equipment (Underground Electrical System as defined in Section 2) within
the completed Civil Infrastructure. Tukwila shall, with the assistance of City Light, be
responsible for coordinating with the private property owners for the portion of the Work
to be performed on private property (the "Private Property Infrastructure Work"). (See
also Section 6 Construction.) In the event that a private property owner refuses the
undergrounding of their service or is otherwise delayed, City Light may, at the request of
the City Tukwila, place a pole and route conduit to pole as necessary to maintain electric
service to a City Light customer or customers. Such work shall be at Tukwila's request
and expense.
1.9 Hard Surface Removal and Restoration Costs: Hard surface removal and restoration within
City Light trenching and vault excavation limits of Schedule C work shall be Tukwila's
responsibility. A hard surface similar to existing conditions within said construction limits
will be required until such time that repaving, resurfacing and installing new sidewalks as
a component of the overall Project improvements is to occur. City Light shall promptly
notify Tukwila if City Light discovers a need for hard surface removal and restoration
outside the limits of Schedule C work area, so that appropriate change orders to the Project
contract can be made to complete such work.
1.10 Sequencing of Conversion Work: City Light's most efficient sequencing for overhead to
underground relocation and installation work such as this Project is to begin electrical work
only after all Civil Infrastructure design and construction is completed and accepted. In the
event the Civil Infrastructure work is substantially complete before the date City Light is
to begin its electrical infrastructure installation work (the "Electrical Work") in accordance
City of Tukwila — 53rd Ave S Undergrounding Agreement
Page 3 of 17
FINAL
61
with the Project Schedule, City Light agrees to begin the Electrical Work within
twenty (20) working days following its receipt of notice from Tukwila that the site
is ready for such work to proceed and Civil Infrastructure has been accepted in writing
by the City Light Inspector and City Light Project Manager ("Operational Acceptance").
In the event that the Electrical Work is delayed beyond the date set forth in the most
current and approved Project Schedule, because Tukwila's Contractor has not completed
the Civil Infrastructure, City Light agrees that it will begin the Electrical Work as soon as
possible, but in no event more than thirty (30) working days after receiving notice from
Tukwila that the Civil Infrastructure is complete and ready for City Light to proceed, and
has been inspected and received written Operational Acceptance from City Light. Nothing
herein shall prevent City Light and Tukwila from agreeing to a schedule for commencement
of Electrical Work in phases prior to completion of all Civil Infrastructure Work.
Section 2. Definitions
The following terms are defined here as they are used in this Agreement:
"Aerial Electrical System": The overhead electrical distribution system and service drops,
including but not limited to cables, connections, terminations, transformers, switches,
utility poles, and associated components.
"Aerial Infrastructure Removal Project": The removal of the existing City Light Aerial
Electrical System in the Conversion Area.
"Bid Documents": Engineering design plans including those for Civil Infrastructure PS&E
(definition stated below), Project specifications, bidder's forms, and certificates, bid
contract documents, required contract provisions for Federal -Aid construction contracts if
applicable, unit price bid schedule for all Schedules A-E.
"City Light Civil Infrastructure Engineering Guidelines": The most current engineering
guidelines, construction guidelines, materials standards, and engineering operations and
practices adopted by City Light that govern the design, location, alignment, depth, materials,
and engineering specifications determined by City Light in its sole discretion that apply
to Civil Infrastructure associated with the Underground Electrical System.
"Civil Infrastructure": Underground infrastructure necessary to contain and facilitate City
Light's Underground Electrical System, including but not limited to conduit, ducts, duct
banks, vaults, handholds, casing, and other non -energized electrical facilities, as described
in Schedule C, SCL Electrical Ductbank. Civil Infrastructure does not include the
Underground Electrical System.
"Civil Infrastructure Plans, Specifications, and Estimates (PS&E)": Engineering design
plans that include Civil Infrastructure work, Washington State Department of
Transportation and Seattle City Light Standard Specifications and Details, and
construction cost estimates.
"Consultant": The City of Tukwila's consultant, KPG.
City of Tukwila — 53rd Ave S Undergrounding Agreement
62 Page 4 of 17
FINAL
"Contractor": Selected contractor from Tukwila's Project bidding process. Selected
contractor is responsible for all Project work, including but not limited to excavation,
construction and all subcontracted work, except for the Electrical Work related to the
Underground Electrical System.
"Conversion Area": The 53rd Avenue S corridor in Tukwila, Washington from S 137th
Street to S 144th Street, including parcels served by the electrical distribution system along
this corridor.
"Electrical Work": The installation of the Underground Electrical System within the
completed Civil Infrastructure following Operational Acceptance by City Light.
"Field Directive Change(s)": Design changes to agreed-upon "Work" as the result of field
conditions.
"Final Acceptance": The determination by City Light after all Schedule C work has been
completed, including having all vault and hand hold lids brought to grade and completion
of all punch list work related to the Civil Infrastructure, that the Civil Infrastructure is in
conformance with the approved plans and specifications for the Project. Final Acceptance
shall also be dependent upon the receipt and approval of as -built drawings for the Civil
Infrastructure by City Light. Final Acceptance shall be in the form of a letter to Tukwila's
City Engineer or another designated representative.
"Operational Acceptance": The determination by City Light that the Civil Infrastructure is
in material and substantial conformance with the approved plans and specifications for the
Project and is ready for installation of the Underground Electrical System by City Light.
"Primary Project Costs": All costs associated with the Project for providing the path for
the utility infrastructure, including, but not limited to design, project management and
construction management, trench and vault excavation and backfill, and repaving,
resurfacing, installation and restoration of hard surfaces, including all labor, materials,
tools, and equipment. Primary Project costs shall be the responsibility of Tukwila and not
the responsibility of City Light.
"Private Property Infrastructure": The underground infrastructure, including the service
lines to be located on private property that is necessary for City Light to complete an
underground service connection to the private property. Private Property Infrastructure is
not the responsibility of City Light.
"Private Property Infrastructure Work": The work that is necessary to design, construct
and install the Private Property Infrastructure to enable City Light to complete the service
connections at the "point of service termination point". Such work shall include any and
all of the electrical underground work on each private property, including but not
limited to: connections between the old overhead service at the weatherhead and the
new underground cable, pulling the underground cable to a "point of service termination
point" in the ROW or utility easement, and providing a secondary handhold at the point
of service termination point.
City of Tukwila — 53rd Ave S Undergrounding Agreement
Page 5 of 17
FINAL
63
"Project": The design and construction of street/transportation improvements on 53rd
Avenue S between S 137th Street to S 144th Street in Tukwila, Washington being performed
by the City of Tukwila.
"Project Management Costs": Labor time, equipment, and materials costs internal to each
party directly related to management of the Project.
"Schedule C Work": The work to be performed that is included in Schedule C to this
Agreement, also referred to as the Civil Infrastructure work.
"Third Party(ies)": The entities other than City Light whose aerial facilities and equipment
are attached to utility poles within the Conversion Area, which poles are owned or jointly
owned by City Light.
"Third Party Aerial Infrastructure Removal Project": The removal of all aerial facilities
and equipment owned or operated by Third-Party(ies).
"Underground Electrical System": The underground electrical distribution system and
underground service lines, including but not limited to cables, connections, terminations,
transformers, switches, and associated components.
"Underground Relocation and Installation Project": The design, construction, and
installation of the Underground Electrical System within the Conversion Area.
"Work": The work to be performed under this Agreement, including the Civil
Infrastructure Work, the Underground Relocation and Installation Project, the Electrical
Work, and energizing of the Underground Electrical System.
Section 3. Design Development and Review Process
3.1 City Light will, in accordance with Section 3.4 of this Agreement, provide Tukwila and
the Consultant with the City Light Civil Infrastructure Engineering Guidelines which
Tukwila and the Consultant will use to prepare and complete the Civil Infrastructure PS&E.
Tukwila shall provide the basic layout of the Civil Infrastructure, including conduit and
vault layout, conduit duct details, vault and hand hole details, and engineering
specifications for the material in accordance with City Light Civil Infrastructure
Engineering Guidelines. City Light will make its staff reasonably available to Tukwila and
the Consultant to facilitate the completion of the Civil Infrastructure PS&E.
3.2 Upon execution of this Agreement, City Light will furnish Tukwila with a list of known
Third Party renters having facilities on City Light owned poles within the Conversion
Area. Tukwila will be responsible for communicating the need to relocate these facilities
with each Third -Party renter and coordinating with each renter for the relocation and
undergrounding, or removal without relocation of the renter's facilities and equipment.
City Light will provide notice to each Third -Party renter of the need to remove facilities
pursuant to any such agreements, rules or regulations City Light has that are applicable to
such Third -Party renters. City Light will, in accordance with Section 6.3.3. of this
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Agreement, cooperate with and assist Tukwila in Tukwila's efforts to facilitate the
relocation of the facilities of the pole renters attached to City Light's Aerial Electric System
and completion of the Third -Party Aerial Infrastructure Removal Project, including to the
extent necessary using legal authority City of Tukwila and City Light have under any
agreement, franchise agreement, ordinances, rules or regulations that are applicable to such
Third -Party renters.
3.3 Tukwila shall be responsible for completion of the Civil Infrastructure PS&E. The
Consultant will coordinate with a designated City Light staff person to ensure that the Civil
Infrastructure PS&E incorporates appropriate specifications and detail that conform to City
Light Civil Infrastructure Engineering Guidelines. City Light will be responsible for the
detailed electric design of the Underground Electrical System and any design work
necessary to complete the Aerial Infrastructure Removal Project.
3.4 The Civil Infrastructure PS&E must meet City Light Civil Infrastructure Engineering
Guidelines, using materials in accordance with City Light material standards included
therein. City Light shall provide Tukwila with the Civil Infrastructure Engineering
Guidelines within thirty (30) working days written notice to City Light that Tukwila is
commencing design.
3.5 Format: Submittals shall be transmitted in hard copy three half-size sets, digital forms in
CADD and direct plot -to -PDF formats. Electronic files shall be in accordance with City
Light's CADD (Computer Aided Design/Drafting) standards and compatible with
AutoCAD 2014 unless otherwise agreed to by City Light and shall include clarifications
from the Design Engineer to City Light.
Section 4. Cost Estimates, Contractor Selection & Construction Schedule
4.1 Estimates: Tukwila shall have primary responsibility for developing cost estimates for
construction and completion of the Civil Infrastructure work. City Light shall have primary
responsibility for developing cost estimates for the Underground Relocation and
Installation Project and the Aerial Infrastructure Removal Project. Tukwila and City Light
shall consult each other and achieve a consensus regarding the cost estimates.
4.2 Bid Process:
4.2.1 Tukwila agrees to allow five (5) working days for City Light to review submitted
bid tabulations.
4.2.2 The Civil Infrastructure work will be advertised as Schedule C and will be included
in the basis for award to Tukwila's selected contractor for the Project. Tukwila will
include in the bid documents a requirement for the bidders to provide an itemized
unit cost breakdown schedule for the Civil Infrastructure work. Following the
opening of bids, Tukwila will provide City Light with the bid tabulations for review.
City Light will provide comments to Tukwila within five (5) working days of
receipt of the bid tabulations.
4.2.3 Prior to Tukwila's call for bids, Tukwila and City Light will agree on a tentative
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schedule identifying key milestones for Project work. Milestones will include
completion and operational acceptance of Civil Infrastructure, completion of the
Private Property Infrastructure work, completion of the Underground Relocation
and Installation Project including energizing of new underground circuits,
completion of the Third -Party Aerial Infrastructure Removal Project, completion
of the customer service cutovers, and completion of the Aerial Infrastructure
Removal Project.
4.3 Construction Schedule:
4.3.1 Pre -Construction Conference: Promptly following the execution of the civil
construction contract between Tukwila and its Contractor, a pre -construction
conference shall be scheduled involving all participants in the Project to review the
design, coordination requirements, work sequencing and related requirements. City
Light will provide input during this discussion regarding key milestones for Civil
Infrastructure and Underground Electrical System work, including completion and
acceptance of Civil Infrastructure, energizing new underground circuits, customer
service cutovers, and removal of the overhead power system.
4.3.2 Schedules and Updates: The construction contract with Tukwila's Contractor shall
require Contractor to submit a preliminary progress schedule, weekly look -ahead
schedules, and updates in hard and electronic media formats in accordance with the
contract specifications. Tukwila will transmit these schedules to City Light for
review and comment. City Light shall submit comments, if any, within five (5)
working days of receipt of weekly look -ahead schedules or other updates with a
window of 4 weeks or less in span of coverage. City Light shall submit comments,
if any, within ten (10) days working days of receipt of the preliminary schedule or
update with a span of coverage of longer than four (4) weeks. City Light will
provide input to discussions between Tukwila, the Consultant, and its Contractor
to develop and maintain a project master schedule showing the milestones and
critical path.
4.3.2.1 During construction of the Schedule C Work, Tukwila and the
Contractor will hold weekly construction meetings at the City of
Tukwila offices or on-site. To obtain the most recent and/or first-
hand information on the construction progress of the Schedule C
Work, City Light will attend such meetings and will provide an
initial schedule and verbal updates of said schedule. The time and
locations of said meetings will be determined at the Pre -Construction
Conference.
4.3.3 Civil Infrastructure: Upon substantial completion of the Civil Infrastructure,
Tukwila shall give written notice to City Light of such substantial completion. City
Light will, within ten (10) working days of receipt of such notice, commence an
inspection of the Civil Infrastructure for compliance with the approved plans and
specifications, and any approved amendments thereto. If City Light determines
that the Civil Infrastructure is in material and substantial conformance with the
approved plans and specifications and is ready for installation of the Underground
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Electrical System, City Light shall give its written Operational Acceptance of the
same. If City Light rejects the Civil Infrastructure, or any part thereof, it shall
provide a written punch list to Tukwila, including an explanation of the reasons for
its disapproval and the necessary corrections to be made. Tukwila will cause its
Contractor to correct the problem as soon as practicable after receipt of such
notice. The foregoing procedure will be repeated until City Light has given full
Operational Acceptance of the Civil Infrastructure. Tukwila shall require the
Contactor to be responsible for protecting the Civil Infrastructure inside the
Project limits until Final Acceptance is given by City Light.
4.3.4 Underground Relocation and Installation Project: City Light will complete and
energize the Underground Relocation and Installation Project within ninety (60)
working days of its written Operational Acceptance of the Civil Infrastructure. City
Light will contemporaneously therewith, but no later than thirty (30) working
days following completion of the Underground Relocation and Installation
Project, except as provided for in Sections 4.9 or 4.10 of this Agreement,
complete the service connections for all City Light Customers within said
Conversion Area that have completed the Private Property Infrastructure Work
to City Light's satisfaction.
4.3.5 Aerial Infrastructure Removal Project: City Light shall complete the Aerial
Infrastructure Removal Project within ninety (60) working days following the
completion of the Third -Party Aerial Infrastructure Removal Project and private
property service conversion, except as provided for in Sections 4.5 or 4.4 of this
Agreement.
4.4 Design Revisions: Tukwila will immediately notify in writing the City Light inspector, as
well as City Light's project manager, of any potential design revisions affecting the Civil
Infrastructure and ensure that City Light reviews and approves those design revisions.
4.5 City Light project manager will immediately notify Tukwila in writing of any requests for
change orders affecting the Civil Infrastructure work and to help ensure that Tukwila
expeditiously reviews and approves those change orders.
4.6 Each party agrees to review and respond to design revisions and/or change order submittals
within ten (10) working days unless additional information is required to make a
determination of the effect on City Light facilities and services or Tukwila's street
improvements.
4.7 Tukwila and City Light agree that although the Tukwila construction inspector is not
responsible for primary inspection of City Light facilities, both Tukwila's and City Light's
inspectors and their project managers will work cooperatively to bring the Work to
completion on schedule and within budget.
4.8 In the event of an inspection or quality disagreement, the Tukwila Public Works Director
and City Light's South Distribution Design Manager or Designated Representative, or such
person subsequently designated by City Light will be notified immediately for resolution.
Resolution of disagreement shall be documented in written form (letter, memo, email)
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between Tukwila and City Light.
4.9 Contractor Delay: Disruption: Delays in completion of the Civil Infrastructure, caused by
Tukwila, the Consultant, or the Contractor, may cause City Light to redirect its crew
resources to other tasks, and City Light crew resources may not be immediately able to
return, which may impact the Work or the Project Schedule. City Light shall immediately
notify Tukwila's City Engineer if City Light crews are removed from the Work, and shall
return City Light crew resources to complete the Work as soon as is reasonably possible.
4.10 Force Mai eure: Tukwila agrees that City Light's performance of its obligations under this
Agreement shall be excused to the extent that such delay is the direct result of a "Force
Majeure Event" such as a storm, earthquake, or other unforeseen event beyond the control
of City Light, which necessitates the mobilization of City Light resources to restore utility
service to its customers. City Light agrees to promptly notify the Tukwila City Engineer
if and when City Light crews are to be removed from the Project and Work and both parties
agree to use all commercially reasonable efforts to eliminate or minimize any delay caused
by a Force Majeure Event. Performance of any obligation affected by Force Majeure Event
shall be resumed as soon as reasonably possible after the termination or abatement of the
Force Majeure Event.
Section 5. Staffing
Primary project contacts will be as follows as of execution of this Agreement. Any notices required
by this Agreement other than those required in Section 7.3 shall be sent to the following addresses:
City of Tukwila
Ryan Larson (design) David Sorenson (construction)
Sr. Program Manager Project Manager
6300 Southcenter Blvd, Ste 100 6300 Southcenter Blvd, Ste 100
Tukwila, WA 98188 Tukwila, WA 98188
(206) 431-2456 (206) 431-3653
Section 6. Construction
City Light
Joe Hampton
Sr. Project Manager
PO Box 34023
Seattle, WA 98124
(206) 684-5046
6.1 Civil Infrastructure: Tukwila will construct the Civil Infrastructure in accordance with the
plans and specifications, and any revisions thereto, approved by City Light and as
otherwise provided herein.
6.2 Private Property Infrastructure:
6.2.1. Tukwila will contact and coordinate with property owners and customers within the
Conversion Area (as identified by City Light) to facilitate the timely completion of
the Private Property Infrastructure Work.
6.2.2. In furtherance of the Private Property Infrastructure Work, Tukwila intends to seek
agreement from each such customer/property owner which agreement will either:
(1) authorize Tukwila, and Tukwila's Consultants and Contractors, to perform some
or all of the Private Property Infrastructure Work, or (2) provide that the private
property owner will perform or cause to be performed the Private Property
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Infrastructure Work. All Private Property Infrastructure work necessary for City
Light to complete its underground service connection work to those properties in
the Conversion Area will be completed by Tukwila, Tukwila's Consultants or
Contractors, or the private property owners per RCW 35.96.050 prior to Operational
Acceptance of the Civil Infrastructure by City Light.
6.2.3. City Light shall intercept and connect the service in the secondary handhole. The
contractor performing the Private Property Infrastructure Work shall coordinate
each service cutover work with the City Light electric service representative, five
(5) working days in advance of the cutover.
6.3 Aerial Infrastructure Removal Proiect:
6.3.1. City Light will perform the work necessary to complete the Aerial Infrastructure
Removal Project in accordance with the Project Schedule and as set forth in Section
4.3 of this Agreement.
6.3.2. City Light will coordinate with Tukwila and Tukwila's Contractor to schedule the
removal of the connections to the Tukwila streetlights at a mutually convenient time
and place.
6.3.3. Tukwila will, with the cooperation and assistance of City Light, coordinate the
removal of the Third -Party facilities on the Aerial Electrical System to coincide
with the removal of City Light overhead lines. City Light further agrees to
cooperate with Tukwila in exercising any lawful authority that City Light may have
to require such Third Parties to timely remove their facilities from the City Light
and jointly -owned poles within the Conversion Area. Upon request by Tukwila,
and to the extent legally permitted, City Light will provide Tukwila with copies of
pole attachment agreements, if any, between the Third Parties and City Light, and
any policies, procedures, rules, or regulations that are applicable to the exercise of
such authority.
6.3.4. City Light will be responsible for removing poles solely owned by City Light and
requesting removal of utility poles in joint ownership with a telecommunications
or other service provider. The telecommunication or other service provider shall
have primary responsibility for removal of the poles that are joint ownership poles
per City Light records. In the event that a Third Party does not remove such j ointly-
owned poles, and upon the request of Tukwila, City Light will remove the poles
after all Third Parties have completed their wiring, service connections, and
removed their lines and equipment from the poles. Tukwila agrees that this is not a
project cost that is recoverable through City Light and will be done at Tukwila's
expense or as may be allocated pursuant to agreements between Tukwila and other
parties
6.3.5 City Light shall have the right to temporarily bypass any facilities that will be
temporarily disconnected, relocated, or removed.
6.4 Inspection:
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6.4.1 Tukwila agrees that the construction contract with the Contractor selected by
Tukwila will require Contractor's and all subcontractors compliance with City
Light requirements pursuant to this Agreement and with the plans and specifications
approved by City Light; provided however, that under no circumstance shall City
Light or its employees, agents or contractors be responsible for or authorized to
give direction to or direct work by the Contractor or its subcontractors.
6.4.2 City Light shall be responsible for inspecting the Civil Infrastructure throughout the
progress of the work performed by Tukwila's Contractor, to ensure that the Civil
Infrastructure conforms to the approved plans and specifications and any
amendments thereto and any other City Light standards made applicable pursuant to
this Agreement. However, the foregoing shall in no way diminish the responsibility
of Tukwila and Tukwila's Contractor or subcontractors to construct the Civil
Infrastructure in accordance with the approved plans and specifications and any
amendments thereto, as well as any other City Light standards made applicable
pursuant to this Agreement. City Light agrees to provide sufficient staffing and
resources to adequately and timely inspect the progress of work so as to conform to
the work plan as updated at the weekly construction meetings as provided for in
Section 4.3.2.1. City Light further agrees that the City Light Project Manager or
designee will regularly attend the weekly construction meetings for the Project. In
the event that City Light inspectors identify work or materials that are not in
accordance with the approved plans and specifications, City Light shall immediately
notify the Tukwila Construction Engineer and provide a detailed description of the
non-conformance or defect in work or materials. Except in cases of a Force Majeure
Event as defined in Section 4.10, any work not adequately and timely inspected by
City Light will be considered to be accepted, provided that the work is in accordance
with the work plan established in the weekly construction meeting.
6.5 Field Directive Change(s): Each party agrees to immediately notify the other party in
writing of any potential field design revisions and/or changes affecting the other's facilities.
All changes to the approved plans and specifications, and amendments thereto, that involve
work related to the Underground Electrical System and/or Civil Infrastructure require
notification and approval by and acknowledgement of both Parties. Any costs associated
with work completed to the Underground Electrical System or Civil Infrastructure outside
of the mutually approved plans and specifications and approved amendments thereto
without City Light approval will be Tukwila's responsibility. All changes to the
Underground Electrical System and/or the Civil Infrastructure not necessary for the Work
approved by the City Light Project Manager or other authorized representative shall be
reimbursable to Tukwila. If consensus cannot be reached, the matter shall be resolved in
accordance with section 4.8.
6.6 Operational Acceptance. Tukwila's City Engineer or designated representative will be
notified by City Light in writing of Operational Acceptance, with any exceptions, before
City Light will commence installation of the Underground Electrical System. Following
City Light's notification to Tukwila of Operational Acceptance for the Civil
Infrastructure, City Light will then commence placement of cable along with the cutover
of existing services. Tukwila and its Contractor will maintain physical ownership of the
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Civil Infrastructure and will repair or replace any damaged structure at their expense,
unless such damage is caused by City Light. its contractors. or subcontractors. The
Contractor or its subcontractors will continue to complete the duct bank punch list, and
both Tukwila's Engineer and the City Light Inspector will continue to verify that the
open items are being completed. In accordance with Section 4.3.3 of this Agreement,
City Light will assume ownership and control of t h e Civil Infrastructure upon Final
Acceptance.
6.7 Street Lighting and Signals: City Light and Tukwila will select service points for the Street
Lighting System designed by Tukwila's Consultant. City Light will install wiring between
its power source and the service points and make final connections to energize the systems.
Tukwila's Contractor will provide temporary highway lighting as necessary during
construction.
6.8 Environmental Site Conditions. In the event that the Contractor, in performing the Work,
including but not limited to the Civil Infrastructure work, discovers any materials
that require special removal, treatment, handling, transport and/or disposal under any
local, state or federal laws or regulations (including, but not limited to hazardous materials,
hazardous waste, dangerous waste, toxic waste or contaminated soil or groundwater), the
costs for removal, treatment, handling, transporting and disposal of such materials shall
not be part of the Civil Infrastructure Costs, and shall be the responsibility of Tukwila.
However, City Light and Tukwila shall retain all rights they may have under applicable
state and federal laws to recover costs that either may incur related to the existence of such
hazardous materials, hazardous, dangerous, or toxic wastes, or contaminated soil or
groundwater from any and all parties that may be responsible for such materials, wastes,
or contamination discovered or uncovered during construction of the Civil Infrastructure.
Section 7. Financial
7.1. Allocation of Project Cost:
7.1.1. City of Tukwila shall pay for 100% of the Primary Project Cost, 100% of the
excavation and restoration costs, as well as 40% of the Civil Infiast<ucture and
Underground Electrical System project costs.
7.1.2. City Light shall reimburse the City of Tukwila for 60% of the Civil Infrastructure
and shall pay 60% of the Underground Electrical System project costs.
7.1.3. City Light will pay 100% of City Light's Project Management Costs. Tukwila
will pay 100% o f Tukwila's Project Management Costs.
7.1.4. Private property owners will be responsible for providing the underground Private
Property Infrastructure, subject to review and approval by City Light, that is
needed to provide electrical service from the public right of way to the designated
service point on the private property, and all costs related to installing and
maintaining such Private Property Infrastructure.
7.1.5. The City of Tukwila will be responsible for providing the necessary funding for
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71
its portion of all Project costs. City Light's portion of the costs will be provided
through its bi-annual budgeting process for capital projects as authorized by the
Seattle City Council, and funding subject to approval by ordinance of the Seattle
City Council.
7.2. Costs for Work: The estimated cost for the Civil Infrastructure Work related to this
Agreement, as described in Schedule C is $688,039 ("Estimated Civil Costs"). The
estimated cost for the Underground Electrical System work related to this Agreement, as
described in Exhibit B is $741,000 ("Estimated Electrical Costs"). The total Civil
Infrastructure and Underground Electrical System project costs portion of the Work is
estimated to be $1,429,039. The Estimated Civil Costs are based on the City of
Tukwila's awarded contract to SCI Infrastructure, LLC. (SCI) for the Project and is
subject to change based upon final pay estimates and change orders. The Estimated
Electrical Costs are based on estimated time and materials for the work and actual time
and materials for the work will be billed. City Light will reimburse Tukwila for 60% of
the Civil Infrastructure as listed in Schedule C, and Tukwila will reimburse 40% of the
Underground Electrical System project costs to City Light. The actual costs charged
t o an d payable b y City Light will be determined based on itemized consultant
invoices and Payment Requests from the Contractor and City Light's Final Billing Package
for actual work performed or completed. Tukwila and Seattle City Light will invoice
per section 7.3 below.
7.3 Reimbursement of Civil Infrastructure Costs and Underground Electrical3ystem project
costs: Tukwila and Seattle City Light will submit itemized invoices to each other with
backup documentation no more frequently than monthly, which shall include relevant
invoices and Payment Requests, for Project costs. Invoices shall be sent to:
Seattle City Light Accounts Payable
ATTN: Joe Hampton, LPM (SMT 34)
PO Box 34023
Seattle, WA 98124-4023
City of Tukwila
David Sorensen
Public Works Department
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
7.4 City Light will process the monthly invoice and issue a check payable to Tukwila within
sixty (60) calendar days of receiving the request. Tukwila will process the monthly invoice
and issue a check payable to City Light within sixty (60) calendar days of receiving the
request.
Section 8. Indemnification and Hold Harmless
8.1 Notwithstanding the expiration or early termination of this Agreement, and to the extent
authorized by law, Tukwila releases and shall defend, indemnify and hold City Light
harmless from all claims, losses, harm, liabilities, damages, costs and expenses (including,
but not limited to reasonable attorney fees) caused by or arising out of any negligent act or
omission or willful misconduct of Tukwila, its employees, contractors or subcontractors in
their performance under this Agreement. During the performance of such activities,
Tukwila's employees or contractors shall at all times remain employees or contractors,
respectively, of Tukwila.
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8.2 Notwithstanding the expiration or early termination of this Agreement, and to the extent
authorized by law, City Light releases and shall defend, indemnify, and hold Tukwila
harmless from all claims, losses, harm, liabilities, damages, costs and expenses (including,
but not limited to reasonable attorney fees) caused by or arising out of any negligent act or
omission or willful misconduct of City Light, its employees, contractors or subcontractors
in its performance under this Agreement. During the performance of such activities, City
Light's employees or contractors shall at all times remain employees or contractors,
respectively, of City Light.
8.3 Title 51 RCW. Solely with respect to claims for indemnification arising out of City Light's
Underground Relocation and Installation Project and City Light's Aerial Infrastructure
Removal Project, Tukwila and City Light waive, as to each other only, and expressly not
for the benefit of their employees or third parties, their immunity under Title 51 RCW, the
Industrial Insurance Act, and acknowledges that this waiver has been mutually negotiated
by the Parties. Tukwila and City Light agree that their respective indemnity obligations
extend to any claim, demand, or cause of action brought by, or on behalf of, any of their
respective employees or agents.
8.4 No liability shall attach to either party by reason of entering into this Agreement except as
expressly provided herein.
Section 9. Insurance
9.1 Tukwila shall require its Contractor to:
9.1.1. Maintain Commercial General Liability (CGL) insurance in force at all times
during the performance of work under this Agreement.
9.1.2. Include both the City of Tukwila and the City of Seattle as additional insured for
primary and noncontributory limits of liability for the full valid and collectible
limits of liability maintained by the Contractor, whether such limits are primary,
excess, contingent, or otherwise; as respects CGL insurance, such additional
insured status shall be provided under the ISO CG 20 26 07 04 endorsement or
equivalent (e.g. a combination of forms CG 20 10 07 04 and CG 20 37 07 04) or
substitute endorsements or policy language providing at least as broad coverage;
that shall provide coverage for the date of occurrence rather than the date of claim.
9.1.3. Furnish certification of insurance evidencing compliance with the provisions of this
Section to City Light via email at riskmanagement@seattle.gov or fax to (206) 470-
1279.
Section 10. Third Party Beneficiary and Warranties
Tukwila shall include City Light as an intended third -party beneficiary in Tukwila's
contract(s) with its Contractor(s) and subcontractors with respect to the Work, and
will accordingly include City Light in the indemnification provisions contained in
Tukwila's contract(s). Tukwila and City Light do not intend that this paragraph be
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interpreted to create any obligation, liability, or benefit to any party, other than
Tukwila and City Light for purposes of design and construction of the Civil
Infrastructure as defined in this Agreement.
Section 11. Ownership of Facilities
Upon completion of the Civil Infrastructure work and upon City Light's acceptance
as outlined herein, and except as otherwise stated in the Franchise or in subsequent
agreements, City Light shall own, operate, and maintain the Civil Infrastructure and
Underground Electrical System installed or provided pursuant to this Agreement.
Section 12. Record Keeping and Reporting.
12.1 Each Party shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of
any nature expended and services performed in the performance of this Agreement.
12.2 These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14.
Section 13. Audits and Inspections.
The records and documents with respect to all matters covered by this Agreement
shall be subject at all times to inspection, review or audit by law during the
performance of this Agreement.
Section 14. Discrimination Prohibited.
The City and City Light shall ensure that its contractors, consultants, and
subcontractors with regard to the Work performed by it under this Agreement, will
not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation, the presence of any disability, or any other protected class status under
state or federal law, in the selection and retention of employees or procurement of
materials or supplies.
Section 15. Assignment.
Neither Party shall assign any portion of its duties contemplated by this Agreement
without the written consent of the other Party.
Section 16. Entire Agreement; Modification.
With the exception of the Franchise, this Agreement, together with attachments or
addenda, represents the entire and integrated Agreement between Tukwila and City
Light and supersedes all prior negotiations, representations, or agreements written or
oral. No amendment or modification of this Agreement shall be of any force or effect
unless it is in writing and signed by the parties.
Section 17. Severability and Survival.
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If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of Sections 8, 10 and 11 of this Agreement shall survive termination of
this Agreement.
Section 18. Applicable Law; Venue; Attorney's Fees.
This Agreement shall be governed by and construed in accordance with the laws of
the State of Washington. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand
and agree that venue shall be Superior Court, King County, Washington
EXECUTED, this the
day of , 2018
CITY OF TUKWILA SEATTLE CITY LIGHT
Allan Ekberg, Mayor
City of Tukwila
Jim Baggs
Seattle City Light
Interim General Manager & CEO
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Exhibit A
53rd Avenue South Project Bid Tabulation
SCI Infrastructure, LLC.
'Section
No.
I Item Quantity I Unit
Unit Cost
Total Cost
Schedule A
Al
1-04
Unexpected Site Changes
1
EST
$30.000.00
S _ 30,000
A2
1-05
Roadway Surveying _
1
LS
$45.000.00
$ 45,000
A3
1-05
ADA Features Surveying
1
LS
$10.000.00
$ 10,000
A4
1-07
SPCC Plan
1
LS
$1,000.00 _
$ 1,000
A5
1-07
Resolution of Utility Conflicts
1
EST
$30,000.00
$ 30,000
A6
1-07
Utility Potholing
1
EST
$25,000.00 _
3 25,000
A7
1-08
Type B Progress Schedule
1
LS
$5.000.00
S 5,000
A8
1-09
Field Office Building
1
LS
$28,000.00 _
$ 28,000
A9
1-09
Mobilization
1
LS
$400.000.00
$ 400,000
A10
1-10
Project Temporary Traffic Control
1
LS
$300,000.00
S 300,000
All
1-10
Uniformed Police Officer
60
HR
$100.00
$ 6.000
Al2
2-01
Clearing and Grubbing
1
LS
$30.000.00
S 30.000
A13
2-02
Removal of Structure and Obstruction
1
LS
$42,000.00
S 42,000
A14
2-03
Gravel Borrow Incl. Haul
990
TON.'
$21.85 _
$ 21,632
A15
2-03
Roadway Excavation Incl. Haul
2400
CY
$25.00
$ 60,000
A16
2-03
Unsuitable Foundation Excavation Incl. Haul
390
CY
$27.50
S 10.725
A17
2-09
Structure Excavation Class A Incl Haul for Walls
920
CY
$30.00
$ 27.600
Alb
2-09
Shoring or Extra Excavation Class A for Structural Earth Walls
1
LS
55.000,00
S 5,000
A19
4-04
Crushed Surfacing Base Course
2500
TON
$28.00
S 70,000
A20
4-04
Crushed Surfacing Top Course
970
TON
$30.00
S 29,100
A21
5-04
HMA CI 1/2" PG 64-22
2140
TON
$77.00
S 164,780
A22
5-04
Commercial HMA
220
TON
$180.00 _
5 39,600
A23
6-13
_
Modular Block Wall
2430
SF
$23.00
$ 55,890
A24
6-13
Structural Earth Wall
5540
SF
$22.00
S 121.880
A25
6-13
Gravel Borrow for Structural Earth Wall Incl. Haul
600
CY
$45.00
S 27.000
A26
8-01
Erosion Control and Water Pollution Prevention
1
LS
$10,000.00
S 10,000
A27
8-04
Integral Curb
150
LF _
$85.00
$ _ 12.750
A28
8-04
Extruded Curb. Type 5
80
LF
$17.00 _
S 1.360
A29
8-04
Cement Conc. Traffic Curb and Gutter _
4810
LF
$16.75
$ 80,567.50
A30
8-04
Cement Conc. Traffic Curb
20
LF
$31.00
$ 620
A31
8-04
Cement Conc, Pedestrian Curb
400
LF
$27.00
$ 10,800
A32
8-06
Cement Conc. Driveway Entrance Type 1 _
450
SY
$66.00
5 29.700
A33
8-06
Cement Conc, Driveway Entrance Type 2
420
SY
$66.00
5 27.720
A34
8-06
Cement Conc. Driveway
510
SY
$66.00
$ 33.660
A35
8-12
Black Vinyl Coated Chain Link Fence
1072
LF
$30.00
$ 32.160
A36
8-12
Remove and Replace Wooden Fence
300
LF
$40.00
$ 12,000
A37
8-12
Remove and Reset Chain Link Fence
90
LF
$35.00
$ _ 3,150
A38
8-12
Remove and Reset Chain Link Gate
3
EA
$400.00
5 1,200
A39
8-13
Remove and Install Monument Assembly
3
EA
52,200.00 _
$ 6.600
A40
8-18
Remove and Replace Mailbox Support
27
EA
$600.00
$ 16.200
A41
8-26
Stairs Hand Railing
30
LF
$150.00
$ 4.500
Sidewalk
A42
8-14
]Cement Conc. Sidewalk
1890
SY '
$37.50
S _ 70,875
A43
8-14
iThickened Edge Sidewalk
1070
LF i
$65.00
S 69,550
A44
8-14
'Cement Conc. Stairs I 30
SY
S795.00
S 23,850
A45
8-14
Cement Conc. Curb Ramp Type Parallel A 3,
EA
$1_300.00
S _ 3,900
A46
8-14
Cement Conc. Curb Ramp Type Parallel B 1
EA
$1_950.00
$ 1.950
A47
8-14
Cement Conc. Curb Ramp Type Single Direction A 3
EA
$2.100.00 _
$ 6,300
A48
8-14
Cement Conc. Curb Ramp Type Single Direction B 5
EA
$2.000.00
$ 10,000
Storm Drains,
e
A49 2-02
Removal/Abandonment of Existing Storm Catch Basin
34
EA
$400.00
S 13,600
A50 2-02
Removal/Abandonment of Existing Storm Main
2820
LF
$9.00
$ 25,380
A51 2-09
Shoring or Extra Excavation Class B for Storm Drainage
13000
SF
$1.50
S 19.500
A52 2-09
Trench Backfill Incl. Haul for Storm Trench
1400
CY
545.00
S 63.000
A53 7-01
Wall Underdrain Pipe 6 In. Diam.
1510
LF
$10.00
$ 15.100
A54 7-01
Drain Pipe 6 In. Diam.
410
LF
$40.00
S 16.400
A55 7-04
Ductile Iron Pipe 12 In. Diam
150
LF
$87.00
$ 13,050
A56 7-04
Storm Sewer Pipe 12 In. Diam. _
1060
LF
$56.00
$ 59,360
_
A57 7-04
Storm Sewer Pipe 18 In. Diam.
1390
LF
$69.00
$ 95,910
A58 7-04
Storm Sewer Pipe 24 In. Diam.
100
LF
$110.00
S 11,000
A59 7-04
Storm Drainage Television Inspection
1
LS
$7.500.00
S 7,500
A60 7-05
Yard Drain
7
EA
$700.00
5 4,900
A61 7-05
Catch Basin Type 1
16
EA
$1,200.00
S 19.200
A62 7-05
Catch Basin Type 1L
I 9
EA
$1,375.00
$ 12,375
A63 7-05
Catch Basin Type 2 48 In. Diam.
11
EA
$2,750.00
S 30.250
A64 7-05
Catch Basin Type 2 54 In. Diam,
3
EA
$3,100.00
$ 9,300
A65 7-05
Flow Splitter Catch Basin Type 2 72 In. Diam.
1
EA
$10.800.00
5 10,800
A66 7-05
Adjust Catch Basin
3
EA
$500.00
$ 1.500
A67 7-05
Replace Frame & Grate with Solid Locking Cover
5
EA
$700.00
S 3.500
A68 7-05
Connect Pro•osed Pipe to Existing Drainage Structure
4
EA
$450.00
S 1.800
A69 7-05
Connect Existing Pipe to Proposed Drainage Structure
2
EA
$450 00
$ 900
A70 7-05
Storm Drain Marker
34
EA
$600.00
S 20.400
A71 7-10
Modular Wetland Unit, 8' x 20'
2
EA
S114.000.00
$ 228,000
A72 7-11
Temporary Water Bypass System
1
LS
529,500.00_
$ 29,500
illumination
A73 8-20 Illumination System. Complete ( 11 LS
$245.000.00
S 245,000
Traffic Control Devices
A74
8-09
Raised Pavement Marker Type 1
4
HUND
$520 00
$ 2.080
A75�
8-09
Raised Pavement Marker Type 2
0.5
HUND
5775 00
5 387.50
A76
8-21
Permanent Signing
1
LS
$8,000.00
S 8,000
A77
8-22
Plastic Stop Line
80
LF
$8.50
' 5 680
A78
8-22
Paint Line
_ 1.70
LF
$4.00
5 680
A79
8-22
Plastic Crosswalk Line
890
SF
$5.50
S 4,895
A80
8-22
Sharrow Bicycle Symbol
19
EA
$150 00
$ 2,850
Roadside Development
A81 8-02
Property Restoration 1 EST
$30,000.00
S 30,000
City of Tukwila - 53rd Ave S Undergrounding Agreement
Bid Tab
Page 1 of477
Exhibit A
53rd Avenue South Project Bid Tabulation
SCI infrastructure, LLC.
No.
Section
No.on
Item
Quantity
Unit
Unit Cost
Total Cost
A82
8-02
Topsoil Type A
650
CY
$36 00
$ 23,400
A83
8-02
Bark or Wood Chip Mulch
70
CY
$47 00
S 3,290
A84
8-02
Seeded Lawn Installation
2250
SY
$1.60
5 3.600
A85
8-02
PSIPE Nyssa sylvatica David Odom'/ Afterburner Tupelo; 2.5" Cal., 12'-14' F
11
EA
$400.00
S 4.400
A86
8-02
PSIPE Pyrus callervana'Glen's Form'/ Chanticleer Pear: 2.5" Cal., 12'-14' HI
9
EA
S350.00
S 3,150
A87
8-02
PSIPE Berberis thunberoii 'Concorde'! Concorde Japanese Barberry: 1 Gal.
160
EA
$12.50
$ 2,000
A88
8-02
PSIPE Calluna vulgaris 'Spring Torch'/ Spring Torch Scotch Heather: 1 Gal.
157
EA
$12,50
$ 1,962.50
A89
8-02
PSIPE Lavandula angustifolia 'Hidcote Blue! Hidcote Blue English Lavender
242
EA
$11.00
S 2,662
A90
8-02
PSIPE Spiraea japonica 'Walbuma'/ Magic Carpet Soiree: 1 Gal. Cont.
210
EA
$10,50
$ 2.205
A91
8-02
PSIPE Teucrium chamaedrvs/ Wall Germander; 1 Gal. Cont.
69
EA
$12.50
$ 862.50
A92
8-02
PSIPE Fragaria'Lipstick./ Lipstick Ornamental Strawberry: 1 Gal. Cont.
405
EA
$10.50
S 4,252.50
A93
8-02
PSIPE Helianthemum nummularium 'Fire Draoon'/ Fire Dragon Sunrose; 1 C
595
EA
$12.50
S 7.437.50
A94
8-02
PSIPE Rubus calyc.inoides'Emerald Carpet'/ Emerald Carpet Creeping Bran
505
EA
$10.50
S 5,302.50
A95
8-02
PSIPE Veronica peduncularis 'Georgia Blue'/ Georgia Blue Speedwell; 1 Gal
800
EA
$10..50
$ 8,400
A96
8-02
PSIPE Schizachvrium scoparium 'The Blues'/ The Blues Little Bluestem; 1 0
40
EA
$12.00
5 480
A97
8-03
Automatic Irrigation System, Complete
1
LS
553,000.00
$ 53.000
Schedule .A Total
$ 3,187.821.00
Schedule A Written
$ 3.185.854.50
Schedule B
Water
B1
1-04
Unexpected Site Changes
1
EST
$20.000.00
a 20,000
82
2-02
Removal of Structure and Obstruction
1
LS
$7,800.00
ii 7,800
B3
2-02
Removal/Abandonment of Existing Water Main
6000
LF
$5.00
3(3000
B4
2-03
Unsuitable Foundation Excavation & Backfill Incl. Haul
370
CY
$27.50
10,175
B5
2-09
Shoring or Extra Excavation Class B for Water
22800
SF
$1.00.
22,800
B6
2-09
Trench Backfill Incl. Haul
_ 2080
CY
$37.00 _
5. 76,960
B7
5-04
HMA CI 1/2" PG 64-22 _
340
TON
$140.00
$ 47,600
B8
7-09
Class 52 Ductile Iron Pipe for Water Main. 4 In. Diam.
40
LF
$100.00
$ 4,000
B9
7-09
Class 52 Ductile Iron Pipe for Water Main. 6 In. Diam.
86
LF
$100.00
5 8,600
B10
7-09
Class 52 Ductile Iron Pipe for Water Main, 8 In. Diam
183
LF
$75.00
$ 13,725
B11
7-09
Class 52 Ductile Iron Pipe for Water Main. 10 In. Diam.
26
LF
$170.00
$ 4.420
B12
7-09
Class 52 Ductile Iron Pipe for Water Main, 12 In. Diam.
3423
LF
$95.00
$ 325,185
B13
7-09
Connection to Existing Water Main
13
EA
$1.750.00
$ 22,750
B14
7-09
Additional Class 52 Ductile Iron Pipe Fittings for Water Main
3000
LB
$5.50
$ 16,500
815
7-09
Concrete for Thrust Blocking _
40
CY
$280.00
$ 11,200
B16
7-09
Electronic Markers
130
EA
$120.00
$ 15,600
B17
7-12
Gate Valve 4 In.
1
EA
$1,475.00
$ 1,475
B18
7-12
Gate Valve 6 In. _
T
EA
$1,400.00
S 1.400
B19
7-12
Gate Valve 8 In.
4
EA
$1,780.00
$ 7,120
B20
7-12
Gate Valve 10 In
1.
EA
$2,350.00
$ 2,350
B21
7-12
Gate Valve 12 In
29
EA `
$2,620.00
$ 75,980
822
7-14
Hydrant Assembly
13
EA
' 55.200.00
$ 67,600
B23
7-15
Service Connection 3/4 In, Diem.
49
EA
51.685.00
$ _ 82,565
B24
7-15
Service Connection 1 In. Diam.
2
EA
$2.550.00
S 5,100
B25
7-15
Service Connection 1-1/2" In. Diam. _
1
EA
$5.000.00
$ 5,000
B26
7-15
Service Connection 2" In. Diem,
3
EA
$2.500.00
$ 7,500
B27
7-15
Seryice Connection 4" In. Diam.
1
EA
$3,000.00
$ 3,000
B28
7-15
Temporary Water Service
1
LS
$30,000.00
$ 30,000
Sewer
B29 2-02
Remove Asbestos Cement Sanitary Sewer Force Main
2000
LF
$25.00
S 50,000
B30 2-09
Shoring or Extra Excavation Class B for Sanitary Sewer
900
SF
52.00
$ 1,800
B31 7-05
Adjust Sewer Manhole
9
EA
$500.00
S 4,500
B32 7-05
Replace Sanitary Sewer Frame and Lid
9
EA
$600.00
$ 5,400
B33 7-17
Sanitary Sewer Pipe 8 In. Diem.
60
LF
$250.00
S 15,000
B34 7-17
Temporary Sewer Bypass System
1
LS
$7,000.00 _
$ 7,000
B35 7-17
Sanitary Sewer Television Inspection
1
LS
$1,500.00
5 1,500
B36 7-18
Sanitary Side Sewer
320
LF
$120.00
S 38,400
B37 7-19
Sanitary Side Sewer Cleanout _
16
EA
$650.00
S 10,400
- _ Schedule B Subtotal
$ 1,060,405.00
10% Tax
$ 106,040.50
Schedule B Total
$ 1,166,445.50
Schedule C
Cl
1-04
Unexpected Site Changes
1
EST
$25.000.00
$ 25,000
C2
8-19
Adjust Gas Valve
6
EA
$450.00
$ 2.700
C3
8-31
Unsuitable Foundation Excavation Incl. Haul
230
CY
$27,50
S 6,325
C4
8-31
Structure Excavation Class B Incl. Haul for Joint Utility Trench
4330
CY
$38.00
S 164,540
C5
8-31
Shoring or Extra Excavation, Class B for Joint Utility Trench
20600
SF
$1.00
S 20,600
C6
8-31
Joint Utility Trench Pipe Zone Bedding. Incl. Haul - Communications
320
CY 1
$37 00
S 11,840
C7
8-31
Joint Trench Backfill, Incl. Haul - Communications
1000
CY
$37 00
$ 37,000
C8
8-31
Crushed Surface Base Course - Structures
430
TON
S35 00
5 15,050
C9
8-32
Joint Utility Trench Pipe Zone Bedding Inc'. Haul - SCL
410
CY
$29 00
S 11,890
C10
8-32
Joint Trench Backfill, Incl. Haul - SCL
2240
CY
$37.00
$ 82,880
C11
8-32
Hiah Strength FTB - SCL
470
CY
_ $100.00
S _ 47,000
C12
8-32
CDF - SCL Structures
230
CY
$100.00
S 23,000
C13.
8-31
Resolution of Utility Conflicts for Joint Utility Trench
1
EST "
$25,000,00
S 25,000
C14
8-32
Conduit. 3 In. Diam. - SCL LIGHTING
330
LF
$16.00
5 5,280
C15
8-32
Conduit, 3 In. Diam. - SCL
2600
LF
_ $18,00
5 46.800
C16.
8-32
Conduit, 4 In. Diam. - SCL
12400
LF
521.00
S 260.400
C17
8-32
Street Lighting Conduit Bend, 3 In. Diam - SCL
24
BA
_$389.00
5 9,336
C18
8-32
Primary Conduit Bend, 4 In. Diem., - SCL
66
EA
$390.00
$ 25,740
C19
8-32
Secondary Conduit Bend, 4 In, Diem. - SCL
105
EA
$500 00
$ 52,500
C20
8-33
Service Conduit Bend. 3 In. Oiam. - SCL
164
EA
$400.00
S 65,600
C21
8-31
Install Conduit. 2 In. Diam. - CENTURYLINK _
2200
LF
$5.25
S 11,550
C22
8-31
Install Conduit, 4 In. Diam. - CENTURYLINK
7400
LF
$7.30
$ 54,020
C23
8-31
Install Conduit, 2 In, Diam. - COMCAST
2000
LF
_ $5.25
$ 10,500
C24
8-31
Install Conduit, 4 In. Diem. - COMCAST
6500
LF
$7.30
S 47,450
C25
8-32
Conduit Riser - SCL
10
EA
$1,360,00
S 13,600
f Tukwila - 53rd Ave S Undergrounding Agreement
Bid Tab
Page 2 of 4
Exhibit A
53rd Avenue South Project Bid Tabulation SCI Infrastructure, LLC.
No.
SectNoton J
Item
Quantity
Unit
Unit Cost
Total Cost
C26
8-31
Conduit Riser - CENTURYLINK _
7
EA
$850.00
$ 5.950
C27
8-31
Conduit Riser - COMCAST
8
EA
$850.00 _
$ 6,800
C28
8-31
Core Drill Existing Vault - CENTURYLINK
2
EA
$415.00
$ 830
C29
8-31
Core Drill Existing Vault - COMCAST
2
EA
$415.00
S 830
C30
8-32
Utility Structure. SCL Type 3 Handhole
2
EA
$2,500.00
$ 5.000
C31
8-32
Utility Structure, SCL 233 -LA Handhole _
13
EA
$2,600.00
$ 33,800
C32
8-32
Utility Structure, SCL 504 -LA Handhole
3
EA
$4,850.00
$ 14,550
C33
8-32
Utility Structure, SCL 577 -LDA Vault
5
EA
$8,500.00
$ 42,500
034
8-31
Install Utility Structure, CENTURYLINK 264 -TA Vault
1
EA
$330.00
S 330
C35
8-31
Install Utility Structure. CENTURYLINK Pedestal
11
EA
$200.00 _
S 2,200
036
8-31
Install Utility Structure, CENTURYLINK 467 -TA Vault
6
EA
$330.00 _ _
$ 1,980
C37
8-31
Install Utility Structure, CENTURYLINK 3048 Vault
5
EA
$430.00
$ 2,150
C38
8-31
Install Utility Structure, CENTURYLINK 1730 Hand Hole
1
EA
$430.00
$ 430
C39
8-31
Install Utility Structure, CENTURYLINK 3x5' Vault
1
EA
$430.00
$ 430
C40
8-31
Install Utility Structure, COMCAST 2436 Vault
1
EA
$200.00
S 200
C41
8-31
Install Utility Structure. COMCAST 1419 Vault
5
EA
$60.00
$ 300
C42
8-31
Install Utility Structure. COMCAST 3048 Vault
8
EA
$330.00
$ 2,640
C43
8-31
Install Utility Structure. COMCAST 1730 Vault
6
EA
$200.00
$ 1,200
C44
8-31
Install Utility Structure, COMCAST Pedestal
2
EA
$200.00
5 400
045
8-31
Install Utility Structure, COMCAST 2436 Intercept Vault
1
EA
$200.00
S 200
C46
8-31
Install Utility Structure. COMCAST 1419 Intercept Vault
1
EA
$650.00
S 650
C47
8-31
Install Utility Structure, COMCAST 3x5' Intercept Vault
1
EA
$430.00
S 430
C48
8-33
Conduit, 3 In. Diam. - SCL Private Service
1400
LF
$18,00
S 25.200
049
8-33
Install Conduit, 2 In. Diem. - CENTURYLINK Private Service
1600
LF
$7.30
S 11,680
050
8-33
Install Conduit. 2 In. Diam. - COMCAST Private Service
1600
LF
$7.30
$ 11,680
C51
8-33
13951 53rd Ave S. Service Conversion
1
LS
$3.600.00
S 3,600
C52
8-33
13969 53rd Ave S. Service Conversion
1
LS
$3.600.00
$ 3,600
C53
8-33
5216 S 142nd St. Service Conversion
1
LS
$3.600.00
$ 3,600
C54
8-33
14205 53rd Ave S, Service Conversion
1
LS
$3,600.00
S 3,600
C55
8-33
14207 53rd Ave S, Service Conversion
1
LS
$3,600.00
S 3,600
C56
8-33
14219 53rd Ave S, Service Conversion
1
LS
$3,600.00
S 3.600
C57
8-33
14225 53rd Ave S. Service Conversion
1
LS
$3,600.00
S 3,600
C58
8-33
14231 53rd Ave S. Service Conversion
1
LS
$3,600.00
S 3,600
C59
8-33
14239 53rd Ave S, Service Conversion
1
LS I
$3,600.00
$ 3.600
C60
8-33
14241 53rd Ave S, Service Conversion
1
LS
$3.600.00
S 3.600
C61
8-33
14247 53rd Ave S, Service Conversion
1
LS
,
' $3,600.00
S 3,600
'
C62
8-33
14255 53rd Ave S, Service Conversion
1
LS
' $3,600.00
$ 3,600
C63
8-33
14261 53rd Ave S, Service Conversion
1
LS
$3,600.00
S 3.600
C64
8-33
5218 53rd Ave S. Service Conversion _
1
LS
$3,600.00
S 3,600
065
8-33
13726 53rd Ave 5, Service Conversion
1
LS
$3.600.00
S 3,600 '
066
8-33
13738 53rd Ave S, Service Conversion
1
LS
$3.600,00
S 3,600
C67
8-33
13744 53rd Ave 5, Service Conversion
1
LS
$3.600.00
$ 3,600
068
8-33
13902 53rd Ave S. Service Conversion
1
LS
$3,600.00
S 3.600
C69
8-33
13910 53rd Ave S. Service Conversion
1
LS
$3,600.00
$ 3.600
C70
8-33
13924 53rd Ave S. Service Conversion
1
LS
$3,600.00
S 3.600
C71
8-33
14004 53rd Ave S. Service Conversion
1
LS
_ _ $3,600.00
S 3.600
C72
8-33
14010 53rd Ave S. Service Conversion
1
LS
$3.600.00
S 3,600
C73
8-33
14028 53rd Ave S. Service Conversion
1 LS
S4,500.00
S _ 4.500
C74
8-33
14030 53rd Ave S, Service Conversion
1 LS
$3,600.00
$ 3,600
C75
8-33
14038 53rd Ave 5, Service Conversion
. 1 LS
$3,600 00
$ 3,600
C76
8-33
14038.5 53rd Ave S, Service Conversion
1 LS
$4,500.00
$ _ 4,500
C77
8-33
13970 53rd Ave S, Service Conversion
1 LS
$3,600.00
$ 3,600
078
8-33
14108 53rd Ave S, Service Conversion
1 LS
$3,600..00
S 3,600
079
8-33
14128 53rd Ave S. Service Conversion
1 LS
$3,600.00
S 3.600
C80
8-33
14202 53rd Ave S. Service Conversion
1 LS
$3,600.00
S 3,600
081
8-33
14210 53rd Ave S, Service Conversion _
1 LS
$3,600.00
$ 3,600
C82
8-33
14218 53rd Ave S. Service Conversion
1 LS
_ $3,600.00
5 3.600
.
083
8-33
14234 53rd Ave S. Service Conversion
1 LS
$3.600,00
5 3.600
084
8-33
14250 53rd Ave S. Service Conversion
1 LS
$3,600,00
S 3,600
C85
8-33
14258 53rd Ave S, Service Conversion _
_ _ 1 LS
$3,600,00
5 3.600
086
8-33
14264 53rd Ave S. Service Conversion
1 LS
$3,600.00
S 3,600
C87
8-33
14272 53rd Ave S, Service Conversion
1 LS
$3,600.00
S _ 3,600
C88
8-33
Service Conversion. Property Restoration
1 EST
$60.000.00
S 60,000
C89
8-34
Franchise Utility Coordination
1 LS
$6.660.00
5 6,660
090
8-35
Temporary Utility Pole Support
4 EA
$1.000.00
S 4.000
Schedule C Subtotal
$ 1,453.621.00
10% Tax
$ 145,362.10
Schedule C Total
$ 1,598,983.10
Schedule C Written Subtotal
$ 1,453,561.00
10% Tax. Written
$ 145,356.10
Schedule C Written Total
$ 1,601,917.10
Governed:
Written Total:
I $ 5,953,249.60
$ 5,954,217.10
City of Tukwila - 53rd Ave S Undergrounding Agreement
Bid Tab
Page 3 of 4 79
Exhibit A
53rd Avenue South Project Cost Estimate Summary
Bid Tab 2/13/18 - SCI Infrastructure
Schedule C - SCL Electrical Duct Bank
Item Section Description Qty Unit Price Total
C11
8-32
Hiah Strength FTB - SCL
470
CY
$100.00
S 47.000.00
C12
8-32
CDF - SCL Structures
230
CY
$100.00
$ 23,000.00
C15
8-32
Conduit, 3 In. Diam. - SCL
2600
LF
518.00
5 46.800.00
C16
8-32
Conduit, 4 In. Diam. - SCL
12400
LF
$21.00
$ 260,400.00
C18
8-32
Primary Conduit Bend, 4 In. Diam. - SCL
66
EA
$390.00
$ 25,740.00
C19
8-32
Secondary Conduit Bend, 4 In. Diam. - SCL
105
EA
$500.00
$ 52,500.00
C20
8-33
Service Conduit Bend, 3 In. Diam. - SCL
164
EA
5400.00
$ 65,600.00
C25
8-32
Conduit Riser - SCL
10
EA
$1,360.00
$ 13,600.00
C31
8-32
Utility Structure, SCL 233 -LA Handhole
13
EA
$2,600.00
$ 33,800.00
C32
8-32
Utility Structure. SCL 504 -LA Handhole
3
EA
$4,850.00
5 14,550.00
C33
8-32
Utility Structure, SCL 577 -LDA Vault
5
EA
$8,500.00
$ 42,500.00
$625,490.00
Washington State Sales Tax (10%) $62,549.00
$688,039.00
Tukwila will invoice SCL this amount $412,823.40
$275,215.60
SCL Underground Electrical System Estimate 1/16/2018 Minh Ta
11 I LS I $ 536,000.00 $ 536,000.00
1 1 LS 1 $ 138,000.00 $ 138,000.00 I
1 1 LS 1 $ 67,000.00 $ 67,000.00]
iConstruction
Engineering/Design
lInspection
SCL will invoice Tukwila this amount
Grand Total
Total
60% SCL
40% Tukwila
$ 741,000.00 Total
$ 444,600.00 60% SCL
$ 296,400.00 40% Tukwila
$1,429,039.00
$857,423.40 60% SCL
$571,615.60 40% Tukwila
Nof Tukwila — 53rd Ave S Undergrounding Agreement
Bid Tab Page 4 of 4
Exhibit B
T&M ESTIMATE COST FOR TUKWILA 53RD AVE S (WO# 1614050)
TE ', ::"... E.
TEEL HC E -.E.-.
LE- :7 . tt. ---.E. .1-
"t'lE-.19L CtEET E.Ett " EE T-- rt '' ..E..tritt, tEE „El , i,t- -PEE'. k EEC I -FET. 'Et
'E -LIE.-• (t.:t .L t. ELTE. ::. t -EET.E.,-Tt
t ETITT,,T_
71'... ETLET E,1"'TE TT' E. E:TH,TE a EtElTit'l
"LE TT EttET L.,' t iEEIHE'-'-i-LEE., .' .....t --t:E ELET
-TITLE E'Et LT ,TE.ETPE Er: -ET t FT tt". E .:T -EE TO E Et - E,TEE H T:t.
T E=TE-TE. TI- ' 1 T "tTE.
t-I;E.t. • - H It ET., Ti"-t-L'EtT. LEE E.' 1 TE,ELTE...„E,1 •:, ttE4. Et FEEE-TEEt. -,,T, E. t,t1., ,
1
-5 EECt-..= :E..= EC-L.3T: 511Et. EC.T.EtT ES-.Tt t"tTE: THiE
trEE-....1.:E t:TETE 1.- T:: .1E ..T ESIEt ' .TE THIS EST: 'TTE CET
ELEET":" "L El', t .E T T... IT TE E .11 FE,ITT:Oh ' T '' '
E.'''-:
IT. -X.:3
4 :%L'z,i
T" TY_ -CF ..r-: ttt ',ME El IC
1741E.: E
TETTEL. -D..: , Et -EL Tt.: TitE7tEt.:JEE: t...-tEEIET, '..-E...T.,. t:ttE'EETE, ....I TT =
--,
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
53rd Ave S (S 137th St - S 144th St) Project No. 99110301
Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding,
and illumination. Street will coordinate with Water $1.1m, Sewer $185k, and Surface Water $920k CIP projects.
Provide pedestrian and vehicle safety. drainage, and neighborhood revitalization.
Undergrounding is included at this time.
Reduce pavement, shoulder, and drainage work.
State TIB grant for $2.14M for roadway and drainage. See additional pages in Enterprise funds under
53rd Ave S Projects. Seattle City Light is now negotiating a 60/40 underground split and undergrounding
costs have been added to project. Bond for $2 million.
FINANCIAL
(in $000's)
Through Estimated
2015 2016 2017
2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
83
107
3
193
Land (R/W)
2
98
100
Const. Mgmt.
435
435
870
Construction
1,050
1,050
2,100
Undergrounding
1 125
1,125
2,250
TOTAL EXPENSES
85
205
2,613
2,610
0
0
0
0
0
5,513
FUND SOURCES
Utilities W/S/SWM
25
25
Awarded TIB Grant
900
900
Remainde of grant in SWM
1,800
Seattle City Light
675
675
1,350
Bond
1.000
1,000
2,000
City Oper. Revenue
60
205
38
35
0
0
0
0
0
338
TOTAL SOURCES
85
205
2,613
2,610
0
0
0
0
0
5,513
2017 - 2022 Capital Improvement Program
82
3
Transportation & Infrastructure Committee Minutes May 14, 2018
C. Grant Application: Chinook Wind
Staff is seeking Committee approval to submit a grant application to the Washington State
Recreation and Conservation Office's Aquatic Lands Enhancement Account (ALEA) program for
the Chinook Wind project. The City of Tukwila will accept ownership of the Chinook Wind property
from King County and desires to develop public use and maintenance access including a trail,
trailhead parking, site furnishings and signage. ALEA grants are capped at $500,000 and require a
50% match. If awarded, the City's match would come from the Conservations Futures grant
previously awarded through King County. UNANIMOUS APPROVAL.
D. Grant Agreement: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of a grant agreement in the amount of $846,965 with the State
of Washington by and through the Salmon Recovery Funding Board (SRFB) and the
Washington State Recreation and Conservation Office (RCO) for the Riverton Creek Flap Gate
Removal project. This project will remove two culverts and flap gates in Riverton Creek for the
purpose of improving salmonid habitat and access. This agreement combines two separate
grant awards previously accepted by the City but delayed due to the timing of the State
construction budget. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR
CONSENT AGENDA.
E. Memorandum of Agreement: 53rd Avenue South - South 137th Street to South 144th Street
Staff is seeking Council approval of a memorandum of agreement with Seattle City Light to
*share the costs of undergrounding the electrical distribution system as part of the 53rd Avenue
South project. Under the agreement, Seattle City Light will be responsible for 60% and the City
of Tukwila 40%, with Tukwila's share anticipated to be $571,615.60 based on the bid proposal
and Underground Electrical System costs. The final costs will be adjusted to reflect actual
costs incurred during construction although the ratio will remain 60/40. Councilmember Idan
questioned why this agreement is being made while construction is underway and suggested
that in the future staff should work to include the actual cost share in an earlier stage prior to
construction. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR CONSENT
AGENDA.
F. Supplemental Agreement: 42nd Avenue South Phase III and Gilliam Culvert Replacement
Staff is seeking Council approval of Supplemental Agreement No.1 to Contract No. 17-085 with
AECOM in the amount of $791,270.00 for the 42' Avenue South Phase III and Gilliam Creek
Culvert Replacement projects. This will allow AECOM to continue providing construction
engineering, inspection, documentation compliance support, and material testing through the
completion of the project expected by the end of 2018. UNANIMOUS APPROVAL. FORWARD
TO MAY 21, 2018 REGULAR CONSENT AGENDA.
G. Annual Pavement and Repair Program Forecast
Staff provided an overview of the condition of roadway pavement and funding scenarios to
keep pace with deterioration. There are over 200 lane miles of paved asphalt roadways in the
city, and the current Pavement Condition Rating (PCR) of this network is in the mid -80s on a
scale of 1-100 (100 being a new roadway). Due to the increasing cost of construction and
updated rehabilitation strategies, the current $1.4M annual budget for the Overlay and Repair
Program will not keep pace with maintenance needs and could lower the PCR by
83
84
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared 6y
Mayor's ew
Council review
05/21/18
HH
L -v\
ITEM INFORMATION
ITEM No.
4.G.
CAS NUMBI?R:
STAFF SPONSOR: HENRY HASH
ORIGINAL AGENDA D;ATI;: 05/21/18
AGENDA I'rl:NI TITLE Riverton Creek Flap Gate Removal
Acceptance of State Salmon Recovery Funding Board Grant
CATEGORY ❑ Discussion
Altg Date
L
Motion
Date 05/21/18
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Dlts Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
// P11"
SPONSOR'S Council is being asked to accept two grants that have been awarded to the Riverton Creek
SUMMARY Flap Gate Removal Project. The State of Washington's Salmon Recovery Funding Board and
the Recreation and Conservation Office both awarded grants to this project. The first grant
was delayed until approval of the State's construction budget. Both grants will now be
combined into one grant agreement. Council is being asked to accept the final grant of
$846,965 with a 15% match of $149,465.00.
RNA IEWFD BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/14/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
CONINIrrrl•;I.
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPI:NDI1'URI? RI?QUIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED
$996,430.00 $982,000.00 $14,430.00
Fund Source: 412 SURFACE WATER FUND (PAGE 108, 2017 CIP)
Comments: City funds are $360,000, yet with additional grant of $295,895, City match will be $149,465
MTG. DATE
RECORD OF COUNCIL ACTION
05/21/18
MTG. DATE
ATTACHMENTS
05/21/18
Informational Memorandum dated 05/11/18
2017 CIP, page 108
State Funding Board Project Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 5/14/18
86
City of Tukwila
Alcan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director r/%
BY: Mike Perfetti, Habitat Project Manager
CC: Mayor Ekberg
DATE: May 11, 2018
SUBJECT: Riverton Creek Flap Gate Removal
Project No. 99830103
Acceptance of SRFB Grant
ISSUE
Authorize the Mayor to sign a grant agreement with the State of Washington by and through the
Salmon Recovery Funding Board (SRFB) and the Washington State Recreation and Conservation
Office (RCO).
BACKGROUND
The City applied for and was awarded a Puget Sound Acquisition and Restoration (PSAR) grant in
2016 in the amount of $551,070 for the Riverton Creek Flap Gate Removal Project. In 2017, the
City applied for and was awarded an additional $295,895 Salmon Recovery grant. The 2017 State
construction budget was not passed until January 2018 and delayed the issuance of the 2016
PSAR grant award. Consequently, the 2016 PSAR and 2017 Salmon Recovery grants have now
been combined into one grant agreement.
DISCUSSION
The RCO grant agreement has now been finalized and is ready for signatures.
FISCAL IMPACT
There is a 15% match required for the RCO SRFB grant. The City match will come from surface
water utility revenue with $308,000 currently budgeted in 2017 and 2018.
Grant
2016 PSAR
Award
City match
2017 SRFB
Total
$551,070
295,895
$97,248
52,217
$846,965
$149,465
Total
$648,318
348,112
$996,430
RECOMMENDATION
Council is being asked to authorize the Mayor to execute the RCO SRFB grant contract for the
Riverton Creek Flap Gate Removal Project and consider this item on the Consent Agenda at the
May 21, 2018 Regular Meeting.
Attachments: 2017 CIP Pg 108
Funding Board Project Agreement: Riverton Creek Flap Gate Removal, No. 17-1048R
W:\PW Eng \PROJECTS\A- DR Projects\Riverton Flap Gate Removal (99830103 98-DR03)\Grants\Phase 2\Combined 2016_2017 RCO grant\Info Memo RCO grant acceptance 051118 gl
sm mp.docx
87
88
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103
DESCRIPTION: Remove two culverts and flap gates at Duwamish River; install pipe arch, create open channel confluence,
install trail bridge over new channel, restore/revegetate 200 feet of creek channel and 450 ft. of pond shoreline.
JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River. Improve
fish access to Riverton Creek and enhance salmon rearing and resting area.
STATUS: Design at 70% completion in 2011 with a Salmon Recovery Funding Board grant of $42,500 and $30,000
from People for Puget Sound. Construction is grant dependent.
MAINT. IMPACT: Expected to increase maintenance.
Proposed grants include State & Federal habitat grants. Project used as mitigation for East Marginal Way
Pipe Replacement Project and HPA Control#133763-1 requires work to be completed by June 11, 2019.
COMMENT:
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Project Location'
ii
/y
.. /lik
Design
114
10
108
ti
fr
232
Land (RNV)
linen
0
Const. Mgmt.
100
100
Construction
650
650
TOTAL EXPENSES
114
10
108
750
0
0
0
0
0
982
FUND SOURCES
Awarded Grant
72
72
Proposed Grant
550
550
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
42
10
108
200
0
0
0
0
' 0
360
TOTAL SOURCES
114 '
10
108
750
0
0
0
0
0
982
2017 - 2022 Capital Improvement Program
108
89
Project Location'
ii
/y
.. /lik
ti
fr
linen
2017 - 2022 Capital Improvement Program
108
89
90
WASHINGTON STATE
Recreation and
Conservation Office
Project Sponsor:
Project Title:
Funding Board Project Agreement
City of Tukwila
Riverton Creek Flapgate Removal II
Project Number: 17-1048R
Approval Date: 1/31/2018
A. PARTIES OF THE AGREEMENT
This Funding Board Project Agreement (Agreement) is entered into between the State of Washington by and through
the Salmon Recovery Funding Board (SRFB or funding board) and the Recreation and Conservation Office (RCO),
P.O. Box 40917, Olympia, Washington 98504-0917 and City of Tukwila (Sponsor, and primary Sponsor), 6200
Southcenter Blvd, Tukwila, WA 98188, and shall be binding on the agents and all persons acting by or through the
parties. The Sponsor's Data Universal Numbering System (DUNS) Number is 010207504.
All Sponsors are equally and independently subject to all the conditions of this Agreement except those conditions that
expressly apply only to the primary Sponsor.
Per the Applicant Resolution/Authorizations submitted by all sponsors (and on file with the RCO), the identified
Authorized Representative(s)/Agent(s) have full authority to legally bind the Sponsor(s) regarding all matters related to
the project, including but not limited to, full authority to: (1) sign an application to the funding board for grant
assistance, (2) enter into this project agreement on behalf of the Sponsor(s) (including indemnification and waiver of
sovereign immunity as provided therein), (3) enter any amendments thereto on behalf of the Sponsors, and (4) make
any decisions and submissions required with respect to the project. Agreements and amendments must be signed by
the Authorized Representative of all sponsors.
If a Sponsor wishes to change its Authorized Representative/Agent as identified on the original signed Applicant
Resolution/Authorization, the Sponsor has the obligation to provide to RCO in writing a new Applicant
Resolution/Authorization signed by its governing body. Unless a new Applicant Resolution/Authorization has been
provided, RCO will be entitled to rely upon the fact that the current Authorized Representative/Agent has the authority
to bind the Sponsor to the Agreement (including any amendments thereto) and decisions related to implementation of
the Agreement.
For the purposes of this Agreement, as well as for grant management purposes with RCO, only the primary Sponsor
may act as a fiscal agent to obtain reimbursements (see Section 11. PROJECT REIMBURSEMENTS).
B. PURPOSE OF AGREEMENT
This Agreement sets out the terms and conditions by which a grant is made from the General Fund - Federal and
State Building Construction Account of the State of Washington. The grant is administered by the Recreation and
Conservation Office (RCO) to the Sponsor for the project named above per the director's authority granted in ROW
79A.25.020.
C. DESCRIPTION OF PROJECT
The City of Tukwila will improve habitat conditions along the lower 1300 lineal feet of Riverton Creek and restore fish
access between the creek and the Duwamish River, providing off -channel rearing habitat for salmonids, including the
ESA listed Chinook salmon, steelhead, and bull trout. The property is located along the Green River Trail on the left
bank of the Duwamish River at RM 6.5, all within the tidally influenced estuary. Restoration will include a) adding large
wood to the creek channel, b) removing invasive vegetation and installing native plants to establish a native riparian
buffer along 400 ft on the Duwamish River and on each side of the creek, including a 1/4 acre emergent wetland, c)
replacing two perched culverts and flapgates with an open culvert/bridge that supports the trail, d) installing a new
pedestrian bridge/culvert for the Green River Trail and structural reinforcement to the adjacent roadway (Tukwila
International Blvd). The site is across the river from Duwamish Gardens and Chinook Wind habitat restoration
projects, and adjacent to the SR 599 off ramp to Tukwila International Boulevard. Reconnecting the creek to the river
requires construction of a structural sheet pile wall to protect the southern Tukwila International Boulevard bridge
abutment.The pedestrian bridge and an interpretive sign will provide an opportunity for people to experience nature
and view wildlife. This Duwamish River bank is categorized as 'critical' on the Muckleshoot Tribes Sun Aspect Map,
identifying a most critical need of shade based on solar aspect.
D. PERIOD OF PERFORMANCE
The period of performance begins on January 19, 2018 (project start date) and ends on June 30, 2021 (project end
date). No allowable cost incurred before or after this period is eligible for reimbursement unless specifically provided
for by written amendment or addendum to this Agreement or specifically provided for by WAC Title 420; or SRFB
policies published in RCO manuals as of the effective date of this agreement.
The Sponsor must request extensions of the period of performance at least 60 days before the project end date.
The Sponsor has obligations beyond this period of performance as described in Section F: Long -Term Obligations.
RCO 17-1048R Revision Date: 1/11/2018
Page 1 of 38
91
E. STANDARD TERMS AND CONDITIONS INCORPORATED
The Standard Terms and Conditions of the Project Agreement are hereby incorporated by reference as part of this
Agreement.
F. LONG-TERM OBLIGATIONS
For this restoration project, the sponsor's on-going obligations shall be for a minimum of ten (10) years, or more as
specific in the Landowner Agreement, after the final payment and shall survive the completion/termination of this
Project Agreement unless otherwise identified in the Agreement or as approved by the funding board.
G. PROJECT FUNDING
The total grant award provided by the funding board for this project shall not exceed $846,965.00. The funding board
shall not pay any amount beyond that approved for grant funding of the project and within the funding board's
percentage as identified below. The Sponsor shall be responsible for all total project costs that exceed this amount.
The minimum matching share provided by the Sponsor shall be as indicated below:
Percentage Dollar Amount Source of Funding
SRFB - Salmon Federal Projects
SRFB - Puget Sound Acq. & Restoration
29.70%
55.30%
Project Sponsor 15.00%
Total Project Cost
$295,895.00 Federal
$551,070.00 State
$149,465.00
100.00% $996,430.00
H. FEDERAL FUND INFORMATION
If federal funding information is included in this section, this project is funded by, matched by, and/or funded in part by
the following federal award, or subaward:
Federal Agency: US Dept of Commerce
Catalog of Federal Domestic Assistance Number and Name: 11.438 - PCSRF
Federal Award Identification Number: NA17NMF4380181
Federal Fiscal Year: 2017
Federal Award Date: 07/20/2017
Total Federal Award: $18,236,000
Federal Award Project Description: FY2017 Pacific Coast Salmon Recovery - Pacific Salmon Treaty Program
Sponsor's Indirect Cost Rate: 0.00% of all costs for this agreement
This funding is not research and development (R&D).
If the Sponsor's total federal expenditures are $750,000 or more during the Sponsor's fiscal -year, the Sponsor is
required to have a federal single audit conducted for that year in compliance with 2 C.F.R. Part 200, Sub Part F Audit
Requirements, Section 500 (2013). The Sponsor must provide a copy of the final audit report to RCO within nine
months of the end of the Sponsor's fiscal year, unless a longer period is agreed to in advance by the federal agency
identified in this section.
RCO may suspend all reimbursements if the Sponsor fails to timely provide a single federal audit; further the RCO
reserves the right to suspend any and all RCO Agreement(s) with the Sponsor if such noncompliance is not promptly
cured.
I. RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS
All rights and obligations of the parties under this Agreement are further specified in and shall be interpreted in light of
the Sponsor's application and the project summary and eligible scope activities under which the Agreement has been
approved as well as documents produced in the course of administering the Agreement, including the eligible scope
activities, the milestones report, progress reports, and the final report. Provided, to the extent that information
contained in such documents is irreconcilably in conflict with this Agreement, it shall not be used to vary the terms of
the Agreement, unless those terms are shown to be subject to an unintended error or omission. This "Agreement" as
used here and elsewhere in this document, unless otherwise specifically stated, has the meaning set forth in the
definitions of the Standard Terms and Conditions.
92RCO 17-1048R
Revision Date: 1/11/2018 Page 2 of 38
Transportation & Infrastructure Committee Minutes May 14, 2018
C. Grant Application: Chinook Wind
Staff is seeking Committee approval to submit a grant application to the Washington State
Recreation and Conservation Office's Aquatic Lands Enhancement Account (ALEA) program for
the Chinook Wind project. The City of Tukwila will accept ownership of the Chinook Wind property
from King County and desires to develop public use and maintenance access including a trail,
trailhead parking, site furnishings and signage. ALEA grants are capped at $500,000 and require a
50% match. If awarded, the City's match would come from the Conservations Futures grant
previously awarded through King County. UNANIMOUS APPROVAL.
D. Grant Agreement: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of a grant agreement in the amount of $846,965 with the State
*of Washington by and through the Salmon Recovery Funding Board (SRFB) and the
Washington State Recreation and Conservation Office (RCO) for the Riverton Creek Flap Gate
Removal project. This project will remove two culverts and flap gates in Riverton Creek for the
purpose of improving salmonid habitat and access. This agreement combines two separate
grant awards previously accepted by the City but delayed due to the timing of the State
construction budget. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR
CONSENT AGENDA.
E. Memorandum of Agreement: 53rd Avenue South - South 137th Street to South 144th Street
Staff is seeking Council approval of a memorandum of agreement with Seattle City Light to
share the costs of undergrounding the electrical distribution system as part of the 53rd Avenue
South project. Under the agreement, Seattle City Light will be responsible for 60% and the City
of Tukwila 40%, with Tukwila's share anticipated to be $571,615.60 based on the bid proposal
and Underground Electrical System costs. The final costs will be adjusted to reflect actual
costs incurred during construction although the ratio will remain 60/40. Councilmember Idan
questioned why this agreement is being made while construction is underway and suggested
that in the future staff should work to include the actual cost share in an earlier stage prior to
construction. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR CONSENT
AGENDA.
F. Supplemental Agreement: 42nd Avenue South Phase III and Gilliam Culvert Replacement
Staff is seeking Council approval of Supplemental Agreement No.1 to Contract No. 17-085 with
AECOM in the amount of $791,270.00 for the 42' Avenue South Phase III and Gilliam Creek
Culvert Replacement projects. This will allow AECOM to continue providing construction
engineering, inspection, documentation compliance support, and material testing through the
completion of the project expected by the end of 2018. UNANIMOUS APPROVAL. FORWARD
TO MAY 21, 2018 REGULAR CONSENT AGENDA.
G. Annual Pavement and Repair Program Forecast
Staff provided an overview of the condition of roadway pavement and funding scenarios to
keep pace with deterioration. There are over 200 lane miles of paved asphalt roadways in the
city, and the current Pavement Condition Rating (PCR) of this network is in the mid -80s on a
scale of 1-100 (100 being a new roadway). Due to the increasing cost of construction and
updated rehabilitation strategies, the current $1.4M annual budget for the Overlay and Repair
Program will not keep pace with maintenance needs and could lower the PCR by
93
94
COUNCIL AGENDA SYNOPSIS
In:Rah
hIeeting Dale
Prepared by
Mayor's rear'ni
Council replay
05/21/18
BJM
C
us ion
Motion
Dale 5/21/18
❑ Resolution
AugtDate
❑ Ordinance
Alp Date
❑ Bid .'lnrarc!
Alig Date
❑ Public' 1 Iearzng
Altg Date
❑ Other
Allg Date
Altg
SPONSolt ❑Council
HR DCD ❑/'inana fire ❑7S ❑P&IZ ❑Police ❑P117 ❑Court
►1Mhfayor
SI>o\Son's The City of Tukwila's Office of Economic Development is requesting $90,500 in lodging tax
St'\I\I.ARY funds to be used to mark the 50th anniversary of the opening of Southcenter Mall and to
celebrate 50 years of the Southcenter District being the premier shopping, dining, and
entertainment area in Puget Sound. The funds will be used for marketing, events,
promotions, and staffing to celebrate the milestone.
T
ITEM INFORMATION
ITEM No.
4.H.
STAFF Sl>o\SOR: BRANDON MILES
ORI(;INAJ. AGI:AI).A D.A"l'I:: 5/21/18
A(]I:\I).\ I1I:\J Trrl.l: Lodging
Tax Funding Request for the City of Tukwila for Southcenter 50.
C.A'I'I :G()RY ❑ Dil.
Alts Dale
us ion
Motion
Dale 5/21/18
❑ Resolution
AugtDate
❑ Ordinance
Alp Date
❑ Bid .'lnrarc!
Alig Date
❑ Public' 1 Iearzng
Altg Date
❑ Other
Allg Date
Altg
SPONSolt ❑Council
HR DCD ❑/'inana fire ❑7S ❑P&IZ ❑Police ❑P117 ❑Court
►1Mhfayor
SI>o\Son's The City of Tukwila's Office of Economic Development is requesting $90,500 in lodging tax
St'\I\I.ARY funds to be used to mark the 50th anniversary of the opening of Southcenter Mall and to
celebrate 50 years of the Southcenter District being the premier shopping, dining, and
entertainment area in Puget Sound. The funds will be used for marketing, events,
promotions, and staffing to celebrate the milestone.
T
RI :A'II :writ) B1 ❑ C.O.W. NItg.
❑ Trans &Infrastructure
DATE: 5/15/18
CDN Comm
❑ Finance Comm. E Public Safety Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE ClAIR: KRULLER
❑ Arts Comm.
RECOMMENDATIONS:
SP »son/ADtiny.
Co\I;\iI
Mayor Office/Economic Development
Fi'iA Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ExII:\I)I I'LRI: Ri.:Qt IRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$90,500 $400,000 $N/A
Fund Source: 101 FUND.
Comments: Lodging tax funds can only be used for tourism promotion activities.
MTG. DATE
RECORD OF COUNCIL ACTION
05/21/18
MTG. DATE
ATTACHMENTS
05/21/18
Informational Memorandum dated 5/8/18
2018 Lodging Tax Application
Minutes from the CDN meeting of 5/15/18
nc
96
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: May 8, 2018
SUBJECT: Lodging Tax Application Funding Request
City of Tukwila-Southcenter 50
ISSUE
Approval of funding a request by the City of Tukwila for lodging tax funds to be used for events,
marketing, staffing, promotion, and other cost related to the Southcenter 50th Celebration.
BACKGROUND
The City of Tukwila's Office of Economic Development is requesting $90,500 in lodging tax
funds to be used to mark the 50th anniversary of the opening of Southcenter Mall and to
celebrate 50 years of the Southcenter District being the premier shopping, dining, and
entertainment area in Puget Sound.
Available LodainQ Tax Funds
The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations
(hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'.
There is currently just over $1.1 million in lodging tax funds available for use. This does not
include revenue for the months April and May because of the two-month lag in receiving lodging
tax funds from the State. Additionally, the City has budgeted to collect $755,000 in funds in
2018.
Application Approval Process
The City's Lodging Tax Advisory Committee (LTAC) reviews all requests, even by the City, for
use of lodging tax funds. LTAC then forwards a list of recommended applications to the City
Council for its review and consideration. If LTAC does not recommend an application be funded,
that application is not forwarded to the City Council. The City Council may approve or deny any
of the applications recommended by the LTAC. The City Council may also approve an
application and increase or decrease the dollar amount awarded2.
The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly.
1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the
marketing of or the operation of special events and festivals designed to attract tourists."
2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a
municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the
informal opinion states:
"When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from
the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of
RCW 67.28.1817(2), according to which the municipality must submit its proposed change to the advisory committee for review
and comment at least forty-five days before final action on the proposal."
97
INFORMATIONAL MEMO
Page 2
Pending Applications
There is currently one application from the City of Tukwila pending. The LTAC reviewed the
application at its May 1, 2018 meeting and recommends funding the application as submitted.
1. City of Tukwila. Southcenter 50 ($90.500).
The City of Tukwila is requesting $90,500 in funding as part of the Southcenter 50 celebration.
In May of 1968, Southcenter Mall, now known as Westfield Southcenter opened its doors to the
public. At the time of its opening it was the second largest, climate -controlled shopping center in
the country. Westfield Southcenter is known as one of the premier shopping destinations in the
Pacific Northwest.
The opening of Southcenter Mall was a catalyst for the huge growth of retail and commercial
activity in Tukwila's Southcenter Neighborhood, recognized by Puget Sound residents as
convenient place for shopping, dining, hotels, and family fun. And it all started with the Mall's
opening in 1968.
Working with Westfield, the Chamber, and other partners, the City would like to celebrate the
50th anniversary of the Southcenter Shopping District. The impetus of this celebration is this
year's 50th anniversary of the Mall; however, besides just celebrating the Mall's opening, we will
also celebrate 50 years of Southcenter being one of the premier shopping districts in the Puget
Sound, as well as the future.
Last year the City received $50,000 funding to begin the initial planning, promotion, and
development of the Southcenter 50th celebration. Approximately, $26,600 was spent and/or
committed for the Southcenter 50th. The City is requesting to roll the unspent/uncommitted
balance of $23,400 to this application and is also requesting an additional $67,100 in additional
funds ($23,400 + $67,100 = $90,500 (not to exceed).
The Southcenter 50 campaign includes, but is not limited to:
1. Activation with signage in and around the core shopping area.
2. 5k, in partnership with the Seattle Sounders.
3. Evening events.
4. Enhancing and marketing Touch a Truck as a "Southcenter 50th" event.
5. Two Promotional Videos.
6. History promotion
7. Creation of a video highlighting the early history of the area; building and opening
of the Mall; buildout of the area; and what the future holds.
8. PR and Advertising promotion.
9. Social Media, including hourly rate for an intern.
10. Symposium focused on the future of shopping, dining, and entertainment.
11. Engage the public to share their own stories about Southcenter.
12. Sponsorship of third party activities in the Southcenter area.
13. Other general marketing, branding, and promotional activities.
The funding requested will be used for the Southcenter 50th Celebration, which will commence
this summer. The City's funds are to celebrate the entire district. Only the actual costs will be
98 billed. Funds not used will remain in the lodging tax fund and are eligible to be used next year. A
INFORMATIONAL MEMO
Page 3
conceptual budget is attached with the application. Funds may be moved between the various
categories as the Southcenter 50 campaign progresses.
Westfield Southcenter will be providing a significant amount of in-kind contribution, including
allowing the City to have use advertising area at the Mall and allowing the Mall parking area to
be used to stage a 5K run. Additionally, Westfield will be hosting and paying for an evening
event on July 31st
FINANCIAL IMPACT
The total amount of funding requested from the lodging tax fund is $59,064. As discussed
above, the City has budgeted the collection of $755,000 in lodging tax revenue in 2018.
2018 Lodging Tax Overview
Notes
Revenue
Estimated Fund Balance
$1,167,394
Projected Lodging Tax Revenue (Budgeted)
$755,000
This was the budgeted
estimated in the adopted City
budget.
Ex • enditures
Committed Funds
Seattle Southside Regional Tourism Authority
($292,500)
In 2017, the City approved a
two-year application and
contract with Seattle
Southside Regional Tourism
Authority. The number shown
reflects the funds committed
for 2018.
City of Tukwila, General Administration
($59,064)
Approved by City Council on
February 19, 2018.
Pendina Applications
City of Tukwila Southcenter 50 Celebration
($90,500)
Approved by LTAC on May 1,
2018.
Total Approved and Pending expenditures:
($442,064)
Estimated Additional Funds Available for Activities:
$1,480,330
RECOMMENDATION
The LTAC considered the request at its May 1, 2018 meeting and recommended approval of the
request. Staff recommends that the City Council approve the funding request, as recommended
by LTAC. Staff suggests that the application be placed on the May 29 Committee of the Whole
meeting and June 4 consent agenda.
ATTACHMENTS
A. City of Tukwila Southcenter 50th Application.
99
100
Application to the City of Tukwila for Use of 2018 Lodging Tax Funds
Event or Activity Name (if applicable):
Southcenter 50th Anniversary
Amount of Lodging Tax Requested:
$90,500
Applicant Organization:
City of Tukwila
Federal Tax ID Number:
91-6001519
Mailing Address:
6200 Southcenter Blvd, Tukwila, WA
98188
Primary Contact Name:
Brandon Miles
Primary Contact Phone:
206-431-3684
Primary Contact Email Address:
Brandon.Miles@Tukwilawa.gov
Check all the service categories that apply to this application:
✓ Tourism promotion or marketing.
✓ Operation of a special event or festival designed to attract tourists.
o Operation of a tourism -related facility owned or operated by a non-profit organization.
o Operation and/or capital costs of a tourism -related facility owned by a municipality or a
public facilities district.
Check which one of the following applies to your agency:
o An entity engaged in tourist marketing or tourism promotion.
o Non -Profit (501(c)(3) or501 (c)(6)) (Note: Attach a copy of your current non-profit
corporate registration from the Washington Secretary of State Office)
✓ Municipality (City, Town, or County of Washington State)
I am an authorized agent of the organization/agency applying for funding. I understand that:
• I am proposing a tourism -related service for 2018. If awarded, my organization intends to enter
into a services contract with the City; provide liability insurance for the duration of the contract
naming the City as additional insured and in an amount determined by the City; and file for a
permit for use of City property, if applicable.
• My agency will be required to submit a report documenting economic impact results in a
format determined by the City.
mss/
Signature:
April 30, 2018
Date:
101
1) Describe your tourism -related activity or event.
In May of 1968, Southcenter Mall, now known as Westfield Southcenter opened its doors to the public.
At the time of its opening it was the largest, climate controlled shopping center in the country.
Westfield Southcenter is known as one of the premier shopping destinations in the Pacific Northwest.
The opening of Southcenter Mall was a catalyst for the huge growth of retail and commercial activity in
Tukwila's Southcenter Neighborhood, recognized by Puget Sound residents as convenient place for
shopping, dining, hotels, and family fun. And it all started with the Mall's opening in 1968.
Working with Westfield, the Chamber, and other partners, the City would like to celebrate the 50th
anniversary of the Southcenter Shopping District. The impetus of this celebration is next year's 50th
anniversary of the Mall; however, besides just celebrating the Mall's opening, we will also celebrate 50
years of Southcenter being one of the premier shopping districts in the Puget Sound, as well as the
future.
Last year the City received $50,000 funding to begin the initial planning, promotion, and development
of the Southcenter 50th celebration. Approximately, $26,560 was spent and/or committed for the
Southcenter 50th. The City is requesting to roll the unspent/uncommitted balance of $23,400 to this
application and is also requesting an additional $67,060 in additional funds.
The funding requested will be used for the Southcenter 50th Celebration, which will commence this
summer. The City's funds are to celebrate the entire district.
1. Activation with signage in and around the core shopping area.
2. 5k, in partnership with the Seattle Sounders.
3. Evening events.
4. Enhancing and marketing Touch a Truck as a "Southcenter 50th" event.
5. Two Promotional Videos.
6. History promotion
7. Creation of a video highlighting the early history of the area; building and opening of the
Mall; buildout of the area; and what the future holds.
8. PR and Advertising promotion.
9. Social Media, including hourly rate for an intern.
10. Symposium focused on the future of shopping, dining, and entertainment.
11. Engage the public to share their own stories about Southcenter.
12. Sponsorship of third party activities in the Southcenter area.
13. Other general marketing and promotional activities.
Overall, this is a marketing campaign to promote the Southcenter area as the premier shopping, dining,
and entertainment area in the Puget Sound.
2) Tukwila's brand signature experience is built on the following themes:
2
102
• Family Entertainment
• Shopping
• Fun with Friends
Describe how your event, activity, or festival builds on one or all the themes listed above:
Southcenter 50 will be consistent around the entire Tukwila brand and the brand pillars described
above. The Southcenter District has a wide variety of shopping and family entertainment. Several of th
events, such as Touch a Truck and the Sounder 5K, are focused on family fun and fun with friends.
3) If an event, list the event name, date(s), and projected overall attendance.
Touch A Truck: 1,000
Sounder Run: 2,500
Evening Events: 300
Third Party Events: 1,000
The Southcenter 50 is primarily a marketing campaign for the entire district. Our overall media
impression target is 1 million.
4) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both?
Both.
5) Describe why visitors will travel to Tukwila to attend your event/activity/facility.
The Southcenter District is the premiere shopping district in the Puget Sounds. Over 100,000
people visit the district every day. The District is conveniently located at the intersection of 1-405
and I-5. The events are unique, such as the Sounder 5K run and Southcenter 50 evening events.
6) Describe the geographic target of the visitors you hope to attract (locally, regionally,
nationally, and/or internationally).
Primarily people within a one-hour drive of the City. However, hotel guests in the Southcenter area
will also enjoy and benefit from the events.
7) Describe the prior success of your event/activity/facility in attracting tourists.
The Southcenter District generates just over $2 billion in taxable retail sales a year, with
approximately $388 million being attributed to tourists (Dean Runyan). The Touch a Truck event is
an existing event that continued to grow and the Seattle Sounders 5K was operating in Redmond
for the last few years and has had strong attendance.
Again, the Southcenter 50 is primarily a marketing and promotional initiative.
3
103
The City has also brought in partners, including the Chamber, Westfield, and Seattle Sounders to
help with the events and promotions. These partners have a proven record of holding first rate
events.
8) If this your first time holding the event/activity/facility provide background on why you think
it will be successful.
No.
9) Describe how you will promote lodging establishments, restaurants, retailers, and
entertainment establishments in the City of Tukwila.
The Southcenter 50 campaign will promote all of the offering in the Southcenter District area
including, restaurants, shopping, hotels, etc.
10) As part of the City's branding process, the City committed to using the "Tukwila" name above
other names often used to describe the City (or parts of the City), such as "Southcenter" or
"Seattle."
a) If you are existing entity currently operating in the City does your entity list its physical
location as being in Tukwila? If not, why? (Note: This question is only with the city being
used to describe your location, it does not apply to out of area marketing, which may say
"Seattle" of "Seattle Southside.").
Yes. This campaign will use the "Tukwila" name very prominently.
b) If you are proposing a new activity, festival, or event will it be described as occurring in
"Tukwila?"
Yes, all new and existing events will say Tukwila. "Southcenter District" may be used, but
will be use in conjunction with the "Tukwila" name.
c) If you are proposing a marketing program please outline how the "Tukwila" name will be
used, promoted, used in promotional materials and used in social media.
Tukwila will be use prominently in all marketing and social media posts.
4
104
11) Measurements and Metrics (Note: You will be required to report these metrics as part of the
close out of the agreement between your organization and the City.)
As a direct result of your proposed tourism -related service, provide an esti
a. Overall attendance at your proposed event/activity/facility.
mate of:
10,000
Plus, over 1
million of
media and
marketing
impressions.
b. Number of people who will travel fewer than 50 miles for your
event/activity.
9,000
c. Number of people who will travel more than 50 miles for your
event/activity.
1,000
d. Of the people who travel more than 50 miles, the number of people
who will travel from another country or state.
Less than
200.
e. Of the people who travel more than 50 miles, the number of people
who will stay overnight in Tukwila.
1,000
f. Of the people staying overnight, the number of people who will stay in
PAID accommodations (hotel/motel/bed-breakfast) in Tukwila.
1,000
g. Number of paid lodging room nights resulting from your proposed
event/ activity/facility (for example: 25 paid rooms on Friday and 50
paid rooms on Saturday = 75 paid lodging room nights)
5
2,500
Again, this
primarily a
marketing and
promotional
campaign to
build overall
brand
awareness for
i Tukwila and to
help build the
brand.
105
12) What methodologies did you use to calculate the estimates and what methodologies will you
use to track outcomes, such as total participants, estimated visitor spending, etc.?
For the events, these are estimates based on experience. Media and marketing impressions will
be tracked throughout the campaign.
13) Are you applying for lodging tax funds from another community? If so, which communities
and in what amounts?
No.
14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in
what amount?
No.
15) What is the overall budget for your event/activity/facility? What percent of the budget are
you requesting from the City of Tukwila?
Total Request is: $90,500 (Net new is $67,100, with $23,400 from Phase 1 being rolled over into
the final phase).
See attached. Westfield Southcenter and the Tukwila Historical Society will be putting on their
own events with their own funding.
Note:
Last year $50,000 was approved in lodging tax funding to help organize and do initial promotion
for the Southcenter 50 celebration.
A.
Southcenter 50 Phase 1:
B.
Funds Spent in Phase 1:
C.
Unused Funds from Phase 1:
D.
$50,000
($26,560)
$23,440
Funds Needed Final Phase:
E.
$90,500
Apply Unused Funds from Phase 1 (column C):
F.
($23,400)
Net Additional Funds Needed (Column D -E):
$67,100
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106
Completed applications should be submitted to:
Lodging Tax Advisory Committee
c/o Brandon Miles
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
Or,
Brandon.Miles@Tukwilawa.gov
Questions?
LTAC Contact:
Brandon J. Miles
(206) 431-3684
Brandon.Miles@Tukwilawa.gov.
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107
Southcenter 50
Goals:
1. Celebrate 50 years of Westfield Southcenter and the entire shopping district.
2. Get excited about the future of the entire shopping district (Pedestrian Bridge Opening and new
mixed use projects).
3. Remind the Seattle Metro area that the Southcenter District has and will remain the premier
shopping, dining, and entertainment district in the Puget Sound.
Events
Some of these events are existing, but would be brought up the "Southcenter 50" brand for this year
only.
Event
Date
City
Lodging Tax
Funds?
Amount
Notes
Tukwila
Historical
Society
May 19th
No
N/A
Confirmed
Touch a Truck
July 28th
Yes, to
expand the
event and
include some
marketing
under the
Southcenter
50 brand.
$7,500
Confirmed
Southcenter
Mall 50th
Celebration
July 31'
Possible, but
only a small
amount.
Westfield is
the lead on
organizing
this event.
$5,000
Confirmed
Seattle
Sounders 5K
September
15th
Yes, event
logistics and
marketing.
$15,000
Probable Confirmation
Seattle
Chocolates
Haunted
House
October,
2018
Yes,
sponsorship
only.
$5,000
Probable Confirmation
Retail
S .osium
November 9th
Yes
Subtotal:
$7,500
$40,000
Confirmed.
8
108
General Marketing and PR
The following generally outlines some of the marketing and public relations work we are going to do for
the Southcenter 50th
Platform
Status
City Funds
Lodging Tax
Amount
Notes
Facebook,
@Southcenter50
Launched
and running
very low key.
None Needed.
$1,000
Just got to 450
followers, but we
haven't been doing a
huge push.
Cost includes hourly
rate for intern.
Instagram
Not launched
N/A
$1,000
Cost includes hourly
rate for intern.
Video
highlighting
future
development.
Getting ready
to execute an
agreement
with firm.
Yes, plus funds
$15,000 of Port
funds from grant.
$1,000
Will focus from the
train station to the
Mall, along Baker
Blvd.
Seattle Times
Stories
Reached out,
tour
provided.
N/A
N/A
Several story ideas:
1. Focus on the
Mall.
2. Future vision
Interviews with
key people and
video.
Researching
Yes
$10,000
• Nordstrom
Family
Member.
• Costco CEO.
• Westfield
Promotional
Video
In
Development
Yes
$10,000
General
Promotion and
Marketing
Ongoing
Yes
$2,500
Outreach to promote
the district, tied to the
overall history and the
future.
Subtotal:
$25,500
District Activation
Platform
Status
City Funds
Lodging Tax
Amount
Notes
Billboard on S.
180th and West
Valley Hwy.
Not yet started.
Yes, for design
of ad only.
$500
City has rights to use
the billboard for free.
9
109
Parking Garage
Not Started
Yes, for design
$3,000
In -Kind from Westfield
Signs
Not Started
and printing
Not Started
for Space.
Digital Signs in
Mall.
Not Started
Yes, for design
only.
$500
In Kind from mall.
Three special signs
in Mall.
Not Started.
Yes, in part, for
design and
printing?
$3,000
In kind from Mall.
Static History
Not Started.
Yes
$10,000
Historylink
Boards
Other
On -Going
Yes
$1,000
Historylink.
O.
• ortunities
_
Subtotal:
$18,000
Sway/Collateral/Other
Platform
Status
City Funds
Lodging Tax
Yes
Amount
$2,500
Notes
Funds for design and
photo rights.
Brochure/Pamphlet
for events
Not Started
Digitize Photos
Not Started
Yes
$2,000
May need to get
copyright permission.
Swag Bags for
Event
Not Started
Yes
$2,000
Funds for buying and
or making bags and
collateral.
Other
On -Goin '
Yes
Subtotal:
$500
$7,000
Total Request: $90,500
In 2017, Lodging Tax Advisory Committee and the City Council approved an application for $50,000 to
help with the initial planning and organizing of the Southcenter 50th celebration. The City has
used/committed $26,560 of these funds, thus $23,440 is unspent and uncommitted. An additional is
$67,100 is being request of lodging tax funds ($90,500-$23,440).
10
110
City of Tukwila
City Council Community Development & Neighborhoods Committee
COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE
Meeting Minutes
May 15, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Kate Kruller, Chair, Kathy Hougardy, Zak Idan
Staff: Mayor Ekberg, David Cline, Derek Speck, Nora Gierloff, Stacy Hansen, Kia
Shagena, Laurel Humphrey
Guests: Michelle Hankinson, Nexus Youth and Families
CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
NA"
Motion was made, seconded and carried to consider the Homeless Services Zoning item as the
second order of business.
A. 2018 Lodging Tax Application: Southcenter 50th Anniversary
Staff is seeking Council approval of an application from the City of Tukwila for lodging tax
funds in the amount of $90,500 to be used for costs related to the Southcenter 50th
Celebration. The Lodging Tax Advisory Committee recommended approval of the funding
request at its meeting on May 1, 2018. Southcenter Mall, now known as Westfield
Southcenter, opened in 1968 and the City is partnering with other stakeholders to celebrate
the 50th anniversary of the Southcenter Shopping District. If approved, only the actual costs
will be billed and unused funds will remain in the lodging tax fund. UNANIMOUS APPROVAL.
FORWARD TO MAY 21, 2018 REGULAR CONSENT AGENDA.
111
112
COUNCIL AGENDA SYNOPSIS
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Prepared by
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Council review
05/14/18
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5/14/18
05/21/18
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❑ Other
Altg Date
C,VI'I :c,()RY Diccrnsiion
11 Rt'o/ir/ion
Alts Dade
iAltg Date 5/21/18
SPONSOR ❑Council ❑tllayor IIR DCD ❑ Ethan .e ❑Fire f7TS. IIPe'R ❑Police flP1F- ❑Cour/
SPONSOR'S Adopt by Resolution the Tukwila Municipal Arts Plan and Implementation Plan for Public
SU IM \RV Art 2018-2019
RI :A'FI XK'I ,I) by ❑ C.O.AX'. 1MItg.
❑ Trans &Infrastructure
DATE: 4/24/18
ITEM INFORMATION
ITEM No.
5.A.
STA ii, SPONSOR: TRACY GALLAWAY
ORIGIN,AI. AGI(N1).A D:A'I'I.: 5/14/18
AGr.ND.A I'I'I'.,AI TrrI.I:
Municipal Arts Plan
Adoption
5/14/18
[ f ;Lloliou
Altg Date
❑ ordinance
A1A Date
n 13X1. hurl
Altg Dale
❑ Public I-leuriaf;
,lltg Date
❑ Other
Altg Date
C,VI'I :c,()RY Diccrnsiion
11 Rt'o/ir/ion
Alts Dade
iAltg Date 5/21/18
SPONSOR ❑Council ❑tllayor IIR DCD ❑ Ethan .e ❑Fire f7TS. IIPe'R ❑Police flP1F- ❑Cour/
SPONSOR'S Adopt by Resolution the Tukwila Municipal Arts Plan and Implementation Plan for Public
SU IM \RV Art 2018-2019
RI :A'FI XK'I ,I) by ❑ C.O.AX'. 1MItg.
❑ Trans &Infrastructure
DATE: 4/24/18
CDN Comm
❑ Finance Comm. [ f Public Safety Comm.
❑ Parks Comm. [ I Planning Comm.
COMMITTEE CI I -1IR: KRULLER
Arts Comm.
RECOMMENDATIONS:
SPONSOR/A1)'vIIN.
Conl\II'1"I'I.I.
Parks & Recreation
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPI:N'DI'I'ITRI: RI?OtfRIA) AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/14/18 Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
5/14/18
Informational Memorandum dated 4/18/18
Draft Resolution
Tukwila Municipal Arts Plan and Implementation Plan for Art 2018-2019
Powerpoint presentation
Minutes from the CDN meeting of 4/24/18
5/21/18
Resolution
41'I
114
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING THE TUKWILA
MUNICIPAL ARTS PLAN FOR THE CITY OF TUKWILA.
WHEREAS, the City of Tukwila, through the Tukwila Municipal Arts Plan, has identified the
importance and value of engaging with the community to explore ways of using art to beautify and
enrich the community; and
WHEREAS, the City of Tukwila Parks & Recreation Department desires to engage the
community to connect the community's priorities for art and culture to the well -considered vision
the City and community have developed through adoption of the Comprehensive Plan, Strategic
Plan and the Parks, Recreation and Open Space Plan, and to look for ways that arts and culture
can contribute to Tukwila's future and directly benefit those who work, live, and play in the City of
Tukwila; and
WHEREAS, the City of Tukwila, through Ordinance No. 2527, has established the Municipal
Arts Fund, designating 1% of City Capital Improvement Projects for public art; and
WHEREAS, the Tukwila Municipal Arts Plan (the "Plan") was created after solicitation and
receipt of public input via multiple outreach methods; and
WHEREAS, City staff and the Arts Commission have completed review and modification of
the Tukwila Municipal Arts Plan, and have forwarded the Plan to the City Council for review and
adoption;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
The Tukwila Municipal Arts Plan, attached hereto as Exhibit A, is hereby adopted.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Exhibit A — Tukwila Municipal Arts Plan
W:\Word Processing\Resolutions\Municipal Arts Plan adopted 4-17-18
TG:bjs
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 1 of 1
115
116
JANUARY 30, 2018
TUKWILA
ARTS
Tukwila Municipal Arts Plan
Carolyn Law
& Framework
Cultural
Placemaking
117
TUKWILA PUBLIC ARTS & CULTURE MASTER PLAN
TABLE OF CONTENTS
Introduction 3
Acknowledgements 4
Framing the Plan's Roadmap 6
What We Heard 7
THE ROADMAP
Vision + Goals 8
Vision 8
Intent 9
Goals 10
What + Where 11
Types of Projects 11
Priority Locations 12
Focus Areas & Projects 13
The River 13
Tukwila International Boulevard 18
Southcenter District 22
Tukwila Village 25
Community -Wide Projects 28
Events 28
Artist -In -Residence Projects 29
Matrix 30
THE TOOLKIT
Nuts + Bolts 32
Developing the Arts Commission 32
Staffing and Consultants 32
Bi -Annual Planning 33
Initial Project Framework 33
Assessment Process 34
Partnerships 34
Beyond the % for Art Ordinance 35
Artist Selection Process 36
2 -Year Checklist 38
Resources 40
INTRODUCTION
Tukwila is an energetic, remarkable and varied community comprised of those
who live, work and visit. It includes long-time residents and those that have
recently arrived from around the world. Its distinct neighborhoods, school system,
varied businesses types, employment centers, and regional shopping and entertainment
are home to Tukwila's residents and attract people from around the metropolitan area.
Tukwila's has an enviable system of parks, with the beautiful Green River and wooded hilly
terrain. Tukwila is home to major institutions like the Museum of Flight and Starfire, and is
a crossroads of major freeway infrastructure. The people of Tukwila are rightly proud of
their city and aspire to having their own community, and the broader public, recognize and
partake of its many assets.
The art master plan challenges Tukwila to engage in an
intentional, unfolding process that will create / explore
/ experiment with how arts and cultural activity best en-
gage the broadest part of the community with the social
fabric and physical and emotional sense of place. The
goal of the process is to establish a distinctive, respon-
sive and flexible mosaic of contemporary cultural expres-
sions and activities. In doing so, a thoughtful network of
bridges will be built between diverse cultural expressions
to ideas, art forms to people and meaningful locations
thereby inevitably enriching the City.
The City of Tukwila has spent a good deal of effort en-
gaging with its citizens on the vision for their community.
The Comprehensive Plan, Strategic Plan, the Parks &
Open Space Plan, branding efforts and the Community
Conversations solicited broad input on the values and
priorities of the community. This art plan builds on those
key documents, looking for ways that arts and culture
can contribute to the ambitions for Tukwila's thoughtfully
considered future. This art master plan links priorities
for art and culture to the well -considered vision that the
community has set out for itself, aspiring to the goal in
the City's Strategic Plan: explore ways of using art to
beautify and enrich the community.
TUKWILAARTS 119
ACKNOWLEDGEMENTS
We would like to thank the many who contributed to a strong grounding of the "who,
what, where" of Tukwila that was essential to understand before embarking on crafting a
plan that would be specific to this amazing City. City staff and Council, the Tukwila Arts
Commission and members of the community all took time to share their stories and views
with us. The various planning documents the City has prepared were also invaluable to
understanding the larger framework of future civic goals.
CITY OF TUKWILA
Allan Ekberg, Mayor
Rick Still, Parks & Recreation Director
Tracy Gallaway, Project Manager
CITY COUNCIL
Verna Seal, President
Dennis Robertson
Kathy Hougardy
De'Sean Quinn
Kate Kruller
Thomas McLeod
Zak Idan
ARTS COMMISSION
Cynthia Chesak
Sheila Coppola
Helen Enguerra
Trisha Gilmore
Daniel Humkey
Brian Kennedy
Alex Villella
Yuriko Rollins,
Student Representative
CITY STAFF
David Cline, City Administrator
Peggy McCarthy, Finance Director
Laurel Humphrey, Council Analyst
Stephanie Gardner, Parks & Recreation
Derek Speck, Economic Development
Brandon Miles, Economic Development
Jay Wittwer, Fire Chief
Mike Perfetti, Public Works
Tanya Taylor, Public Works
In honor of
Steven Mullet,
1943-2017
Former Mayor
and Art
Commissioner
COMMUNITY
Sean Albert, Parks Commission
Abbie Anderson, KCLS
Action Tukwila
Hamdi Abdulle, Somali Youth & Family Club
Mette Hanson, Artist, Duwamish Hill
CONSULTANTS
Carolyn Law, Artist
Lesley Bain, FAIA, Framework Cultural Placemaking
120
TUKWILA ARTS 4
FRAMING THE PLAN'S ROADMAP
This art master plan presents a road map that allows the
City—in concert with the community—to explore how
arts and cultural activities best achieve the City's newly
established vision, mission, and goals for this important
component of civic life. The plan creates a matrix of po-
tential art and cultural integration possibilities tied to key
locations and/or whole features in Tukwila. The plan's
goal is to intentionally contribute to Tukwila's vibrancy
and character while supporting and creating new inter-
connections between community members, workers and
visitors to each other and to the place that the people of
Tukwila call home.
We interviewed and spoke with staff from Administra-
tion, Parks, Planning, Public Works and Fire Depart-
ment, elected members of the City Council, Arts Com-
mission members and a Park Commissioner, a King
County Librarian, Action Tukwila, Somali Youth and
Family Club director, and the artist for Duwamish Hill
Preserve.
Everyone was insightful about the direction the city and
their civic involvement should be heading to create the
most livable community. There was a well -articulated
sense of vision, understanding, and unified direction.
Many considerations were shared about how best to
use arts & culture as a strong ingredient for community
building and place -making. There was a desire to foster
a greater degree and complexity of cross-over and un-
derstanding between various groups invested in working
on behalf of the City.
It was understood that engaging artists to explore
contemporary cultural artistic expression and insights
in ways that would bring the community together and
forge a unique sense of social/cultural equity for Tukwila
could do this, but should be described in a way that was
specifically "Tukwilan".
The desire to take action and springboard off the 1%
ordinance is strong. It is also clear that there are wonder-
ful potential partnerships that the City could avail itself
of. Yet the City must be in a leadership role and guide
developing the overarching structure for the role arts and
culture will play on behalf of the community and help
strengthen all aspects of a livable, sustainable place to
live and work.
In particular, when talking about physical Tukwila, we
heard that Tukwila International Boulevard with the new
library, gathering space and housing is a focus as it has
the potential to gather people together by providing a
central spine that demonstrates a concrete sense of
caring for a place. The importance of the river was also
much mentioned, with acknowledgement that it is not
well used or known. "Re -seeing" infrastructure was talk-
ed about by purposefully using "tactical urbanism"—side-
walk treatments and interesting vertical gestures coupled
with other projects to claim the streets as true places
rather than merely functional. There was some mention
of neighborhoods and amplifying their distinctiveness.
And the building of housing and mixed use buildings in
the Southcenter District will ultimately change the way
that area of the city is inhabited, used and perceived.
Addressing this mix of physical spaces using arts and
culture will support a healthy, vital community for the
current and future demographic mix.
TUKWILAARTS 121
THE ROADMAP
WHAT WE HEARD
• Policy should reflect that creative art and cultural
expressions are core values of the City.
• The City should support and look for ways to increase
the involvement of community members in creative
endeavors.
• Artists should be included on design and planning
teams, influencing project designs with artistic
approaches and art concepts.
• The City should recognize the important part that
beautiful and interesting civic and public spaces
have to play in the health and vitality of Tukwila's
community.
• Artists should be involved in a variety of artist -in -
residence situations that contribute to bringing diverse
aspects of the community together and expanding the
thinking within City departments about infusing arts
and culture wherever possible in their work.
• The City should use art and culture to foster a
collaborative spirit between departments and staff
members.
• Cultural expressions and activities should be visible
thoughout the City at all scales, including in the rights-
of-way, sidewalks, parks, the river trail, and public
places.
• City -sponsored performances and festivals should
bring locals and non -locals together, seeding ideas for
more types of cultural activity and sharing that could
come directly from community members and groups.
In Summary:
There is an expressed desire to
create an overall vital, beautiful
integration of physical and cultural/
social environments that ultimately
imbues Tukwila with a distinctive
appreciation of place and sense of
belonging.
The City should adopt a policy of
engaging the arts and the capacity
of artists to devise temporary,
permanent and interactive art
projects and processes as a key
element in creative place -making
and community -building.
Integrate art throughout the city. —
Tukwila Parks & Open Space Plan
122
TUKWILAARTS 6
THE
ROADMAP
VISION + GOALS
VISION
Arts and culture are active and visible in
many ways in Tukwila, bringing pleasure
and vitality to everyday life. Tukwila's
civic identity and pride are strengthened
through celebrating arts and culture,
engaging and reflecting the multifaceted
nature of the community, generating bonds
among people and adding meaning to the
places where they live and work.
124
TUKWILAARTS 8
VISION + GOALS
INTENT Decisions regarding use of public funds
for art and culture will provide a balance of
project types and locations, based on the
intent and vision of Tukwila Arts.
THE SPECTRUM OF ART AND CULTURE IN TUKWILA WILL INCLUDE:
Art at purposely selected civic buildings
Art and culture that highlights the particular places that make
Tukwila unique
Community engagement projects that emphasize the creative
process
Community -wide culturally -based gatherings, events and
performances
TUKWILA ARTS 125
VISION + GOALS
GOALS
Provide a balance of project types and locations, based
on the intent and vision of Tukwila Arts.
Use resources effectively, leveraging partnerships and
additional sources of funding.
Target projects that will use the arts to strengthen
connections to the special places of Tukwila, and among
community members.
Increase a sense of identity for Tukwila that is both visible
to the broader public and meaningful to the people who
live and work in Tukwila.
Encourage participation for all in opportunities to make
and display creative art in Tukwila.
Engage artists both within the city and beyond to enrich
the cultural dialogue and expression available within
Tukwila.
Encourage City departments to seek opportunities that
integrate arts and culture into all aspects of planning and
implementation of projects in the built environment.
126
TUKWILAARTS 10
ILIWHAT + WHERE
TYPES OF
PROJECTS
This plan encourages City support for a variety of types
of projects. These will include permanent physical
art projects, temporary projects, civic residencies,
community engagement and events focused on culture,
with artist involvement.
The spectrum of art and culture in Tukwila will include:
• Art at purposely selected civic buildings
• Art and culture that highlights the particular places that
make Tukwila unique
• Community engagement projects that emphasize the
creative process
• Community -wide culturally -based gatherings, events
and performances
City of Tukwila, Backyard Wildlife Festival
ti
Community process for Multiplicity, John Fleming, Artist
TUKWILA ARTS
1127
WHAT + WHERE
PRIORITY
LOCATIONS
Projects should be located to have the most positive im-
pact for the community and to meet the goals of Tukwila
Arts. Art is often incorporated into public buildings and
spaces, including civic buildings and parks. The art at the
library and at the light rail station are excellent examples
of permanent public art experienced by a wide segment
of community members. Duwamish Hill is an exemplar
of incorporating art into parks. Public art is also well
located as part of visible civic infrastructure, such as
bridges or transit hubs.
Three key districts have been identified as well suited
to public art in Tukwila. These include the river, Tukwila
International Boulevard, and the Southcenter District.
Incorporating art into these special areas would be in
keeping with the City's Comprehensive Plan and with
multiple outreach efforts.
Beyond a focus on districts, projects that are intended to
be community -wide, and designed to draw people from
throughout Tukwila should be implemented as part of
each 2 -year plan. These types of projects are outlined
within the plan in the Focus Areas & Projects section that
follows.
Provide prominent public art and
interpretive markers at highly visible
locations, explaining the history of
the Interurban Trolley, the Green/
Duwamish River, Duwamish Hill
Preserve, and other important
buildings, sites, events or persons.
—Comprehensive Plan
128
TUKWILAARTS 12
FOCUS AREAS & PROJECTS
THE RIVER
The Green/Duwamish River is a defining feature,
running through the entire length of Tukwila. The river
is not only a highly visible feature of Tukwila's natural
systems, it has been central to the city's history and
economy. Many of the City's green open spaces
lie along the river, connected by the Green River
Trail. Already, some of Tukwila's finest art is along the
river, such as the work at Duwamish Hill Preserve, and
signature community celebrations take place along the
river the Community Center and Fort Dent Park. Art, in
the form of permanent works and celebratory events,
can strengthen the role of the river in Tukwila's identity
and community life.
Despite the fact that the Green/Duwamish River is
the city's spine, it is hard to reach from many parts
of Tukwila. Major changes in topography and heavily
trafficked arterials separate many neighborhoods from
the river physically and perceptually. Art and cultural
events can help reinforce the river as a destination,
and focus on connections to the river.
Pr
Increase public access to the river—
Tukwila Comprehensive Plan Goal
129
FOCUS AREAS & PROJECTS
Some of Tukwila's finest art is along the river. The
top image is Duwamish Gardens, which is both a
salmon habitat restoration site and public park, with
interpretive signs and art that help tell the story of
the Native Americans who made their home on the
river.
Community celebrations take place along the river,
such as the 4th of July at Fort Dent Park.
Bottom left is an image of the Chaotic Cartographers
(Vanessa de Wolf, Cristen Call, Lydia Swartz) at
the Tukwila Revealed event in 2015, a walk along
the Duwamish interspersed with performance,
storytelling and artmaking, as part of the Duwamish
Revealed project funded in part with a national grant
by Art Place.
The bottom right image shows Seasonal Rounds,
by artist Mette Hanson, at Duwamish Hill Preserve.
Seasonal Rounds is a focal point and gathering
place in the cultural gardens, which feature native
plants and habitats traditionally used by the Puget
Sound Salish people.
130
TUKWILA ARTS
14
FOCUS AREAS & PROJECTS
THE RIVER
WHAT CAN ART DO?
• Art can help people connect to the river: Newark
staged a parade for neighborhoods to walk to the river
together.
• Art can mark access points to the river with large
scale, joyful installations. This location would be a
great place to make the river visible!
• Art can mark sequence along the river, like this
milestone—one of nine by Jim Collins along the river in
Chatanooga Tennesee. The art could also define the
Tukwila segment of the Green River Trail
• Increase the attractiveness of the river as a
destination as a beautiful and humane place
• Build on the successful events already taking place
near the river
Newark Riverfront Park and Plan, Hector & many oth
Mile Markers, Jim Collings, Chatanooga TN
�� •kms- _. s�
' WaterFire, Providence RI
TUKWILA ARTS
1131
FOCUS AREAS & PROJECTS
THE RIVER
WHAT'S POSSIBLE
Ideas to jump-start thinking:
• Art on adjacent buildings
• Mural program
• Creative signage
• Events along the river
• Floating art
• Performances
• Skate, Stroll & Roll
• Treasure hunt
• Parades to the river
• Parades along the river
• Linear sculpture park
• Interactive art
Fiesta, Carol Gold, Little Rock AK
•
•
•
•••.
•° - Wee Pixels, Fratnework Cultural Placemaking
Runner, Pete Beeman
132
TUKWILA ARTS
16
FOCUS AREAS & PROJECTS
GOALS FOR ART &
CULTURE AT THE RIVER
Focus the arts on existing public
assets along the river, including
Duwamish Hill Preserve/Cecil Moses
Memorial Parks/North Wind's Weir, =_
Tukwila Community Center, Fort
Dent Park and Bicentennial Park. In
these locations, consider celebratory
events; social practice projects; and
temporary or seasonal installations.
Runoff, Stephanie Beck
Look for opportunities to better
connect the river to Tukwila's
neighborhoods, highlighting access
points and routes to the river
including Duwamish Gardens, Tukwila
Community Center, Codiga Park,
BECU Headquarters, Foster Point
(57th Ave Mini Park and lookout
point), Foster Golf Links, Fort Dent/
Starfire Sports Complex, and
Bicentennial Park.
TUKWILA ARTS
1133
FOCUS AREAS & PROJECTS
TUKWILA INTERNATIONAL
BOULEVARD
The ambition for Tukwila International Boulevard is as
a multicultural district, with small businesses and resi-
dences serving diverse communities around the region.
Art and culture can contribute to the vision for Tukwila
International Boulevard, reflecting and celebrating the
rich mix of backgrounds and making the character of the
neighborhood visible.
The vision for the Tukwila International
Boulevard District is an area that is a
complete neighborhood with a thriving,
multicultural residential and business
community with vibrant places to live,
work, shop, and play for everyone.
The District is a safe and walkable
destination with an authentic, main
street character that is connected to
other destinations.
—Comprehensive Plan, 8-25
Invest public funds in the infrastructure
and public amenities necessary to
catalyze private investment, stimulate
the location of businesses and housing,
and create an attractive neighborhood.
—Comprehensive Plan, 8-26
with Tukwila Village
134
TUKWILA ARTS 18
FOCUS AREAS & PROJECTS
TUKWILA INTERNATIONAL
BOULEVARD
WHAT CAN ART DO?
Art can give identity to International Boulevard
as a place with a rich culture and home to ethnic
businesses
Art can jump start a transformation of International
Boulevard, as new businesses and new urban form
take shape
• Art bring color and beauty to International
Boulevard.
The Tukwila Arts Commission
shall ensure that Tukwila's
characteristics, such as its
history and cultural diversity, are
considered in public art projects—
Comprehensive Plan 1.3.6
TUKWILA ARTS
1135
FOCUS AREAS & PROJECTS
WHAT'S POSSIBLE?
Ideas to jump-start thinking:
• Art on banners
• Art on ground plane—streets and sidewalks
• Lighting
• Gathering Places
• Sculpture in the right-of-way
• Art -based events, festivals and parades
• Distinctive murals
1111k4
Banners, created at Camp Winnarainbow
Silicon Forest. Brian Borello
Come Sit at My Table, Art/Sports/Potluck, Action Tukwila
136
TUKWILAARTS 20
FOCUS AREAS & PROJECTS
GOALS FOR ART &
CULTURE AT TUKWILA
INTERNATIONAL
BOULEVARD
Add art that celebrates the
international character of the district
and increases its visibility
Support social practice projects such
as community mapping, walking
tours, story gathering, etc
Vision Sketch of Tukwila International Boulevard, CNU Charrete
TUKWILAARTS 1237
FOCUS AREAS & PROJECTS
SOUTHCENTER DISTRICT
The Southcenter District is the city's primary
commercial hub, a concentrated center of employment,
and a regional destination for shopping and
entertainment. The area is also moving from a model
of automobile dominance to a paradigm of mixed use,
transit access and walkability.
The vision for the Southcenter District is clearly spelled
out in the Subarea Plan and the Southcenter Design
Manual. The spectrum of arts and cultural opportunities
can support the vision, and serve in the near term as a
way to help people orient themselves and imagine the
positive aspects of its future. These goals are intended
as a guide both for prioritizing expenditure of public art
funds, and for private investments in art and culture. By
coordinating private efforts, the "sum of the parts" will
have a greater impact in the district.
wommon tnr I -
■oA•rM�>a■lid
■ ■■■L•.w-R■■rte
Hotel Interurban
Southcenter Pedestrian Bridge
138
TUKWILA ARTS 22
FOCUS AREAS & PROJECTS
WHAT CAN ART DO?
• Art can help Tukwila kick-starting their plans and help
people imagine what the visions might feel like.
• Art can mark important places and help people find
their way to destinations.
• Art can create and define space, making places that
attract people and activities.
WHAT'S POSSIBLE?
Ideas to jump-start thinking:
• Large scale or iconic art
• Art that helps wayfinding
• Small scale art that humanizes space
• Events of all sizes
• Artistic treatment of the public right-of-way
• Environmentally -related art at the pond
• Artistic connections to the river
Echo Orbit, Sandra Selig, Brisbane
arm
I
IF IF 1.
11
A
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Z!Z •
Bourke Street Mall Lighting, Studio 505
Melbourne, Australia
Street Painting, Lang/Baumann
Vercorin, Switzerland
TUKWILA ARTS
1239
FOCUS AREAS & PROJECTS
GOALS FOR ART & CULTURE IN
THE SOUTHCENTER DISTRICT
Use art to help generate an
understandable hierarchy of spaces
in the developing neighborhood,
with gathering places of community
significance and intuitive routes to
transit
Enhance Southcenter District area
streetscape/sidewalks in advance of
new development
Encourage parklets & pop -ups used
for events and arts activity spaces
Highlight neighborhood parks leading
into the river trail system
"Unearth" Tukwila Pond and the
portion of the Green River that passes
through Southcenter, restoring
their natural health and beauty,
and featuring them prominently as
amenities that enhance the identity
and drawing power of Southcenter.—
Southcenter Subarea Plan p5
Diagram of Southcenter District vision, showing connections to the
Sounder Station, the Westfield Mall and Tukwila Pond. —Southcenter
Subarea Plan p.12
140
TUKWILAARTS 24
FOCUS AREAS & PROJECTS
TUKWILA VILLAGE
with Tukwila International Boulevard
The City of Tukwila has led the transformation of six
acres near Tukwila International Boulevard and South
144th Street into a heart for the community. Public art
is a highlight of the recently opened library, community
meeting space, cafe and plaza. Future development
should continue to value the very successful community-
based process for public art as Tukwila Village is built
out and used, with events and activities drawing on the
cultural richness of Tukwila.
Tukwila Village —
the intent (is) that it will catalyze
and demonstrate the intensity
and quality of development
envisioned for the area. Tukwila
Comprehensive Plan 8-8
Activate public and private
community gathering spaces with
temporary events including food,
art, music, pop -ups and activities
that leverage nearby assets, such
as schools and cultural facilities,
and reflect the international,
multicultural character of the TIB
area. Tukwila Comprehensive
Plan 8-23
J
Clr 4 4M ' se,t�elk
1:
Twin Sculptures at Tukwila Village, Andersen Studios
TUKWILA ARTS
FOCUS AREAS & PROJECTS
WHAT CAN ART DO?
• Arts and culture can enliven and engage the
community at many levels, sharing culture and
celebrations with music, dance, art, traditions, and
food.
• Arts and culture at Tukwila Village can be a model
of the value of community engagement for other
developments
WHAT'S POSSIBLE?
Ideas to jump-start thinking:
• Community-based art
• Artist -led celebrations, events and performances
• Concerts
• Artists in residencies
• Activation of Tukwila International Boulevard
142
TUKWILAARTS 26
FOCUS AREAS & PROJECTS
GOALS FOR ART &
CULTURE IN TUKWILA
VILLAGE
Events that are annual or developed
using a themed approach, using
a range of artists to conceive of
engaging community events
Temporary participatory art projects
that temporarily transform the
gathering place for a set amount of
time
TUKWILAARTS 1243
FOCUS AREAS & PROJECTS
COMMUNITY -WIDE PROJECTS
EVENTS
Art and cultural events draw the people of Tukwila
together to celebrate, create shared special occasions
and make shared memories. Art -based events can help
define community culture: we are the city that has fun,
annual activities on the river.
Tukwila could have more of these shared, joyful experi-
ences in park space, along the river, or along Tukwila
International Boulevard. Such events could be City led,
or community-based with City support.
There is already a very successful tradition of events in
Tukwila. The City sponsors annual events including the
Family 4th at the Fort and the Backyard Wildlife Festival.
Community organizations and partnerships also sponsor
events, such as Action Tukwila and religious organiza-
tions. The schools also have art events and cultural
celebrations.
However, there is still room for a wide range of gather-
ings and events that are specifically generated by artist's
concepts. Instead of following models from elsewhere,
Tukwila could adapt models to serve its community
needs. Instead of an art walk, there could be a monthly
showcase of dance, storytelling, or other creative activi-
ties of interest to the community.
Events could:
• Engage with infrastructure in ways that create
neighborhood identity or highlight a City amenity
• Incorporate temporary art works
• Highlight connections, such as routes to the river
• Feature cultural traditions, visual and performing arts
• Create annual traditions
144
TUKWILAARTS 28
FOCUS AREAS & PROJECTS
ARTIST -IN -RESIDENCE
PROJECTS
Involving artists in the community and with City agencies
can be a productive way to foster arts and creativity in
broad and sometimes unexpected ways. There are in-
teresting models of artists -in -residence energizing public
agencies; in Tukwila this could be an artist embedded in
the Parks Department to brainstorm and gather ideas for
the river, parks, Community Center, etc. with City staff.
Other programs have artists -in -residence serve as role
models and mentors to local artists and artisans.
Examples of successful residencies include:
King County Trail System
An artist team developed temporary art and a range of
engagement activities to showcase the trail system that
was underused by county residents. The residency al-
lowed the public art program to see what types of proj-
ects would be most successful in adding to the use and
meaning of this wonderful asset.
Green Infrastructure and Waterways
Artist -in -Residence Program, Seattle Public Utilities
Working with SPU staff in a 6 -month residency, artist
Vaughn Bell developed an art master plan to guide public
art commissions that would be integrated into drainage
and wastewater projects, showing people how we relate
to our environment.
Artist -in Residence -Program
Seattle Department of Transportation
A two-part Art Plan for Seattle's Department of Transpor-
tation was developed by artist Daniel Mihalyo (link pro-
vided in Resources). One of the ideas from the plan that
has been enacted is a residency at the Fremont Bridge.
Outcomes have been a literary work on Seattle's history
by Elissa Washuta and a sound installation, "Bridge Talks
Back", by Kristen Ramirez.
Creative Community Housing Project
This residency, run by The Creatives Project of Atlanta,
offers free studio space and subsidized housing to six
artists, with the intent of "nurturing the arts eco -system
through arts education service". Artists are nurtured and
mentored themselves, and also give back through the
Community Arts Program.
TUKWILAARTS 1245
PROJECT MATRIX
z
0
U
0
TYPES OF PROJECT
civic buildings
'-
>
.1_
_O
tukwila village
southcenter
parks
infrastructure
non -place -based
permanent
■
■
■
temporary
■
■
■
community
engagement
■
■
■
civic
residency
■
gatherings/
events
■
■
■
environmental
■
■
146
TUKWILA ARTS 30
THE
TOOLKIT
NUTS & BOLTS
THE ARTS
COMMISSION
With the new % Ordinance, the Arts Commission will
have broader responsibility than in the past. Commis-
sioners will work in partnership with staff to uphold the
ordinance. They will partner with staff to bring the pro-
gram to fruition using this plan as a platform to frame and
realize the most creative, productive uses of the available
funds in the near future. Additionally, Commissioners
effectively become front-line arts and culture advocates
within the community, further broadening the program's
impact. Commissioners can craft multiple ways to ac-
tively build bridges between the community and the arts
beyond the projects funded by the % funds.
Developing a specific addendum to Tukwila's standard
commissioner handbook will be a very helpful first step in
clarifying the Arts Commissioners' roles. Clearly outlining
responsibilities establishes an environment that supports
members working together effectively. Beyond specific
responsibilities, the addendum would outline how the
Commission interacts with staff, methodology for picking
new members, budget review, project review procedures,
etc.
There are many local examples of municipalities
Tukwila's size that have developed standards for their
arts commissions. Communities such as Shoreline,
Edmonds, Kent and Redmond have long-standing
programs with arts commissions. There is no reason to
reinvent, but rather reviewing and gleaning from these
other municipalities would be efficient.
STAFFING AND
CONSULTANTS
For a program such as Tukwila's, it would be best, and
even necessary, to have dedicated staff time allotted for the
program to thrive and grow. For example, Shoreline has
a 1/2 time FTE that is able to do excellent work continually
developing their program and advocating for the arts within
the community and City staff. Depending on Tukwila's bud-
getary ability initially, the City could consider hiring a person
experienced in public art for a specific contractual period.
This would be very helpful in getting the program off to a
strong start in the initial 2-3 year period.
Since the arts are seen as a strong additive to a city's
economy, arguments can be made to invest in dedicated
staffing. It is very difficult for an existing staff member to
take on an arts program along with other responsibilities.
Our metropolitan area has a wealth of people in the arts that
are looking for just such a job. They come with exceptional
skills that will quickly help establish and evolve a program.
Small arts programs, especially if there is not dedicated
staff, find it difficult to run artist selection processes and
larger art planning efforts. It is more efficient and cost effec-
tive to use outside consultants to handle these occasional
processes.
We are fortunate to have very good resources within our
larger area. One notable resource is 4 Culture's Public Art
Program. There are also very competent individual arts
consultants that can undertake this work.
148
TUKWILAARTS 32
NUTS & BOLTS
BI -ANNUAL
PLANNING
A public art budget is typically tied to the ordinance.
Certain projects in the Capital Improvement Plan (CIP)
generate the % dollars. Because CIP projects are based
on multi-year projections and then outlined for the next
fiscal year, it is possible to plan forward for the % for Art
money that will be generated.
The responsible City staff member should outline a
2 -year plan for the use of these monies and present this
plan of monies tied to project type and schedule for the
Arts Commission to make a recommendation for approv-
al, based on the priorities of the Art Plan. Having a clear
plan for project types and expenditures is essential to
effectively have art that achieves the vision and goals set
out by the City. Once the plan gains approval, projects
unfold accordingly.
INITIAL PROJECT
FRAMEWORK
This plan proposes the City develops an initial plan that
outlines the "What, Where & Budget" of projects for
the first 2 years of using the % Ordinance. In this initial
framework, an exploratory range of carefully selected
arts & cultural projects with desired impacts would be
shepherded forward. At the end of each year, it is recom-
mended that the projects be assessed for level of suc-
cess by staff and Arts Commission. At that point, appro-
priate tweaks and adjustments would be made based on
what is being learned to be particularly effective for the
Tukwila community.
The Initial Plan allows the arts program-
ming to be flexible and responsive to the
unique circumstances at play in Tukwila.
The arts program would become a living
program that deliberately activates and
TUKWILA ARTS 1349
NUTS & BOLTS
ASSESSMENT PARTNERSHIPS
PROCESS
An assessment matrix, based on the intent, vision and
goals of Tukwila Arts, should be developed to determine
successes, lessons learned, impact and balance of
project types that is aligned with the vision and goals of
the program. The City would determine the best way get
feedback from the community to couple with internal City
staff assessment, The finding of the assessment process
would be presented to the Arts Commission for discus-
sion and to determine to continue with the remaining
projects outlined in the 2 to 3 -year planning framework or
to make specific, informed changes.
Public art (including larger scale
imaginative sculptures) adds
to the ambiance of a place.
Little, if any, public art exists
in Tukwila.—Tukwila Brand
Fieldwork Research
The reach of the 1% for Art program could be greatly
expanded and energized by developing partnerships
with existing organizations that currently have interesting
relationships to the community. This would increase the
ability of the program to be unique to Tukwila.
A sampling of groups, non -profits and institutions to part-
ner with are:
• Action Tukwila
• Tukwila and Highline School Districts
• King County Library
• Non -profits working with diverse populations
• Sounders
• Local businesses
• SHAG
• Museum of Flight
• Forterra
150
TUKWILAARTS 34
NUTS & BOLTS
BEYOND THE 1%
FOR ART
ORDINANCE
Support cultural understanding of City staff
Beyond the 1% for Art money, it is also possible for the
City to develop an internal climate where staff is consis-
tently factoring in arts & culture as a component of how
they scope upcoming City projects, policies and initia-
tives. It is possible to add in a line for arts activity beyond
the % for Art ordinance.
Artists on Design Teams
Additionally, the City could decide to request that artists
with public art experience be added to teams applying for
City CIP projects. Or if projects are being developed in-
ternally, staff could bring an artist on for certain input, etc.
to collaborate with staff. Again, this would be added to
the overall budget as a line item. This approach is stated
in the goals. To insure that the firms understand what the
City is looking for, a comprehensive approach stated in
a policy with specific language should be developed that
would then be used in every RFQ the City publishes.
Funding for creative projects
There is also the opportunity to use some of the arts
funds to seed a range of activity in the City that is gener-
ated by groups and neighborhoods. For instance, small
City granting programs for various neighborhood initiated
projects can be used to evolve community understanding
of the role the arts play in strengthening their community.
As well, adding someone who is well versed in creative
thinking on projects would enhance a sense of place as
well as broaden the potential approach and impact for
community-based projects.
Collaborations
With an Art Plan and a staffed Arts Commission, Tukwila
will be well placed to take advantage of a variety of part-
nership opportunities. These may include business own-
ers who are interested in providing public art; institutions
such as schools and libraries; community groups and
non -profits. Tukwila has already had major successes in
the work with community groups such as Action Tukwila
and non -profits including Forterra.
TUKWILAARTS 1351
NUTS & BOLTS
ARTIST SELECTION PROCESS
CALLS FOR ARTISTS
Calls for artists are generally developed with input from
appropriate staff tied to a particular project. They would
be advertised with approximately 6-8 weeks to the dead-
line for submittal of qualifications. For many projects, it
is preferable to have artists assigned to projects early
on, so that they can incorporate art opportunities into the
design of the project. Otherwise, opportunities can be
missed, and the art can feel like an afterthought.
There are several options for artist selection. First is an
open call, where any artist may apply within a described
geographic area. The open call typically includes a
description of the project, eligibility and any other require-
ments, and the budget. There are several services that
manage the submissions if Tukwila does not want to
coordinate the submission internally. One that is used by
many programs is CaFE (CallForArtists.org).
The most typical method of artist selection recommended
is a Request for Qualifications (RFQ). That allows artists
to be selected directly on the strength of past work and
expressed understanding and interest in the particular
project. RFQ's typically select a short list of artists to
interview in order to determine the final selection of the
project artist. This process then asks the selected artist
to research and interact with the community, the project
site, City department staff, etc. The result is that the art-
ist understands more deeply the community and place
where the artwork or art activity will live or happen al-
lowing the development of a concept that will more likely
resonate and fully contribute to the cultural life of the
community. There is the added benefit of having a richer
interactive exchange between artists and community dur-
ing the concept development phase. This process fully
realizes the potential and benefits of having artist working
within a community and public spaces.
Over the past several years there has been a return
to public art programs using a Request for Proposals
(RFP). The RFP typically asks a small group of selected
artists to submit a proposal or concept for the art; best
practice would reimburse artists for creative work done to
create a concept for the art. This process is not recom-
mended, as it would not allow commissioned artists to
fully explore the complexity of Tukwila before developing
a project idea.
Another option is to create an invitational list, with a small
number of artists appropriate to the project solicited to
apply. The list can be compiled through the recommenda-
tions of a panel or contacting other public art programs.
This is particularly appropriate if the art project needs
someone from a particular discipline or with specific pre-
vious project expertise.
152
TUKWILAARTS 36
The third option, direct selection from a roster may only
be possible for small projects with budgets that do not
require a more involved competitive process. For ex-
ample, for artist -led events or social practice projects the
City may put out a call for artists that results in a roster
of qualified artists from which artists could be directly
selected as different opportunities are planned and
scheduled.
SELECTION PANELS
All selection processes for public art require a selec-
tion panel be organized that has the expertise to make
a qualified decision. Panels are usually kept reasonably
small — 3-4 people. Panel participants usually have a
working public artist or artist familiar with art in public
places, those from the design professions and perhaps a
community member tied to the project location. It is also
common to have non-voting members of a selection pro-
cess that represent the community, the City department,
etc. They can offer more insight and information to the
voting panel that helps make a beneficial selection.
If possible, panelists should be given a small honorarium
for their time.
CONTRACTS
Once the panel has selected an artist they will need a
contract to enable them to commence with the services
you have determined in your call, or through discussion
with the artist. The contract should address timeline and
process for development and acceptance of a concept,
payment schedule, copyright, and many other topics.
There are many sample contracts available to adapt for
your use. Tukwila can adapt a contract template from
another program through the City's legal department. It is
suggested that you use a contract from one of the local
public art programs with extensive experience.
TUKWILAARTS 1353
154
RESOURCES
ORGANIZATIONS
GENERAL
Forecast Public Art — Public Art Toolkit
A long time non-profit dealing with public art — wonderful
nuts & bolts website
http://forecastpublicart.org/toolkit/
Americans for the Arts — Public Art Network (PAN)
PAN has a lot of helpful information on administrative
aspects of public art programming
https://www.americansforthearts.org/
LOCAL
Seattle Office of Arts & Culture
http://www.seattle.gov/arts/programs/public-art
4Culture
https://www.4culture.org/
Shoreline Public Art Program
http://www.shorelinewa.gov/government/departments/
parks-recreation-cultural-services/events-arts-and-cul-
t u re/ p u b l i c -a rt -p rog ra m
Edmonds Public Art Program
http://www.edmondswa.gov/homepage/explore-more-
news/197-government/boards-commissions-committees/
arts-commission/1316-edmonds-public-art.html
Redmond Pubic Art Program
http://www. redmond.gov/ParksRecreation/artsandcultu re/
visual arts/
Artist Trust
https://www.artisttrust.org/
156
TUKWILAARTS 40
PUBLICATIONS
PUBLIC ART BASICS
Public Art by the Book
Barbara Goldstein (former head of Seattle and San Jose,
CA public art programs)
Public Art by the Book is a nuts and bolts guide for arts
professionals and volunteers creating public art in their
communities.
"What is Public Art", Association for Public Art, article
http://www.associationforpublicart.org/what-is-public-art/
CALLS FOR ARTISTS
Abridged Call for Artists Guidelines
Americans for the Arts
http://www.americansforthearts.org/sites/default/files/
pdf/2013/by_program/networks_and_councils/public_art_
network/CallforArtistsGuide_Abridged.pdf
ARTIST RESIDENCIES
RAAC—Regional Arts and Cultural Council
This public art program, serving Oregon's Clackamas,
Washington and Multnomah's counties, has a number of
different residencies to look at for inspiration. The sample
call for a neighborhood artist -in -residence opportunity
can be found at:
https://racc.org/resources/listings/racc-public-art-opportu-
nity-humboldt-neighborhood-artist-residence-portland/
Artist Residencies in the Public Realm: A Resource
Guide for Creating Residencies and Fostering Suc-
cessful Collaborations, Office of Public Art, Pittsburgh,
PA
https://www.pittsburghartscouncil.org/storage/documents/
Artist_in_the_Public_Realm_Residency_Resource_
Guide.pdf
Seattle Department of Transportation Art Plan
Part 1
http://www.seattle.gov/Documents/Departments/Arts/
Downloads/Arts-Plans/SDOTartplanl .pdf
Part 2
http://www.seattle.gov/Documents/Departments/Arts/
Downloads/Arts-Plans/SDOTartplan2.pdf
TUKWILAARTS 1457
framework
COUNCIL AGENDA SYNOPSIS
Iat/tatF
MeetingDate
Prepared by
Mayor:i review
Corrrreit review
05/14/18
CF,e
of costs for
adopting revised
v.)/
05/21/18
CF
❑ Bid Award
Altg Date
�I
❑ Other
_AN Date
C.vI'I:c;()Ry 11 DLawssion
11 Resolution
11 Ordinance
AN Date
Altg Date 05/21/18
Altg Date 05/21/18
SPONSOR ❑Council ❑Alayor ❑IJR ❑DCD ❑ Finan
ITEM INFORMATION
ITEM No.
5.B.
STAFF SPO\'SoR: JAY C. WITTWER
ORK;I\.AI. AcII?ND,A D,vi'I?: 05/14/18
Acu•:\D.\ ITI:i\ITITLE
Ordinance authorizing
and a resolution
recovery
repealing and
of costs for
adopting revised
response to Hazardous Materials incident
fire department fee schedule.
05/14/18
❑ Motion
Mtg Date
❑ Bid Award
Altg Date
❑ Public' FIearl/R
Ali's Date
❑ Other
_AN Date
C.vI'I:c;()Ry 11 DLawssion
11 Resolution
11 Ordinance
AN Date
Altg Date 05/21/18
Altg Date 05/21/18
SPONSOR ❑Council ❑Alayor ❑IJR ❑DCD ❑ Finan
PFR Polite ❑Pit' ❑Cour/
n I Fire ❑7S
SP( )N`OR'S Repealing Resolution NO. 1883 and adopting a revised fee schedule will allow the city to
ST:\v:M \1 recover portions of costs at rates updated to be more reflective of current operations and
related expenses. Repealing Ordinance NO. 1519 and reenacting TMC Chapter 6.14
authorizes the recovery of costs associated with responses to Hazardous Materials
incidents within the City of Tukwila.
RI?V'IN'5I.:D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DAT]:_,: 05/07/14 COMMI"I"I'EE CI-IAIR: HOUGARDY
►1 Public Safety Comm.
❑ Planning Comm.
RECOMMENDATIONS:
SI )NSUR/ADMIN.
Ct)nI:\nTrl?I:
Fire Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Fx1FNi 1 I'URI RNQuiRI .b AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $N/A $N/A
Fund Source: N/A
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/14/18
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
05/14/18
Informational Memorandum dated 05/01/18
Ordinance and Resolution in Draft Form
Minutes from the Public Safety Committee meeting of 5/7/18
05/21/18
Ordinance and Resolution
��11
160
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, REPEALING ORDINANCE
NO. 1519; REENACTING TUKWILA MUNICIPAL CODE
CHAPTER 6.14, "HAZARDOUS MATERIALS CLEANUP,"
TO AUTHORIZE THE RECOVERY OF COSTS
ASSOCIATED WITH RESPONSES TO HAZARDOUS
MATERIALS INCIDENTS WITHIN THE CITY OF TUKWILA
RESPONSE AREAS; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, there are occasions when the City of Tukwila must respond to
hazardous materials incidents, as defined by RCW 70.136.020, to protect the public
from actual or threatened harm; and
WHEREAS, such incidents may require special cleanup activities, such as causing
the contents of a vehicle to be deposited upon a street or highway, or its appurtenances;
and
WHEREAS, such incidents may require traffic control, scene safety, detours,
removal of debris resulting from the incident, hazardous material control and hazardous
material removal; and
WHEREAS, the individual who willfully or negligently caused such incidents should
be liable for the costs of the City of Tukwila's response to the incident; and
WHEREAS, RCW 4.24.314(2) provides that "Any person, other than a person
transporting hazardous materials or an operating employee of a company, responsible
for causing a hazardous materials incident, as defined in RCW 70.136.020, is liable to a
municipal fire department or fire district for extraordinary costs incurred by the municipal
fire department or fire district, in the course of protecting the public from actual or
threatened harm resulting from the hazardous materials incident, until the incident
oversight is assumed by the department of ecology;" and
WHEREAS, RCW 4.24.314(3) defines "extraordinary costs" as "those reasonable
and necessary costs incurred by a governmental entity in the course of protecting life
and property that exceed the normal and usual expenses anticipated for police and fire
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protection, emergency services, and public works. These shall include, but not be
limited to, overtime for public employees, unusual fuel consumption requirements, any
loss or damage to publicly owned equipment, and the purchase or lease of any special
equipment or services required to protect the public during the hazardous materials
incident;" and
WHEREAS, the Tukwila Fire Department is the appropriate agency to have
jurisdiction over such incidents;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Repealer. Ordinance No. 1519 is hereby repealed.
Section 2. TMC Chapter 6.14 Reenacted. Tukwila Municipal Code (TMC) Chapter
6.14 is hereby reenacted to read as follows:
CHAPTER 6.14
HAZARDOUS MATERIALS CLEANUP
Sections:
6.14.010 Definitions
6.14.020 Compliance
6.14.030 Liability for extraordinary costs
6.14.040 Incident response costs
6.14.050 Presentation of claims
6.14.060 Fees
Section 3. TMC Section 6.14.010 is hereby established to read as follows:
6.14.010 Definitions
As used in this chapter, these terms shall be defined as follows:
1. "Extraordinary costs" means those reasonable and necessary costs
incurred by the City of Tukwila, Tukwila Fire Department, and local authorities in the
course of protecting life and property that exceed the normal and usual expenses
anticipated for police and fire protection, emergency services and public works. These
shall include, but not be limited to, overtime for City employees; unusual fuel
consumption requirements; any loss or damage to City -owned equipment; the purchase
or lease of any special equipment or services, and all processing and data collection
costs required to protect the environment, community property and the public during the
hazardous materials incident.
2. "Hazardous materials" means:
a. Materials which, if not contained may cause unacceptable risks to human
life within a specified area adjacent to the spill, seepage, fire, explosion, or other release,
and will, consequently, require evacuation;
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b. Materials that, if spilled, could cause unusual risks to the general public
and to emergency response personnel responding at the scene;
c. Materials that, if involved in a fire will pose unusual risks to emergency
response personnel;
d. Materials requiring unusual storage or transportation conditions to assure
safe containment; or
e. Materials requiring unusual treatment, packaging, or vehicles during
transportation to assure safe containment.
3. "Hazardous materials incident" means an incident creating a danger to
persons, property, or the environment as a result of spillage, seepage, fire, explosion, or
release of hazardous materials, or the possibility thereof.
4. "Person" means an individual, partnership, corporation, or association.
Section 4. TMC Section 6.14.020 is hereby reenacted to read as follows:
6.14.020 Compliance
Any person transporting hazardous materials shall be responsible for the cleanup of
any hazardous materials incident that occurs during transportation, and shall take such
additional action as may be reasonably necessary after consultation with the Tukwila
Fire Department in order to achieve compliance with all applicable federal and State
laws and regulations.
Section 5. TMC Section 6.14.030 is hereby reenacted to read as follows:
6.14.030 Liability for extraordinary costs
Any person responsible for causing the hazardous materials incident, other than
operating employees of the transportation company involved in the incident, is liable to
the City for extraordinary costs incurred by the City in the course of protecting the public
from actual or threatened harm resulting from the hazardous materials incident. The
liability stated in this chapter applies to an owner of a vehicle or a vehicle operated with
the owner's permission, the owner of a property or an individual on the owner's
property, or a person who willfully or negligently causes or permits such an incident to
occur.
Section 6. TMC Section 6.14.040 is hereby established to read as follows:
6.14.040 Incident response costs
Any person causing a hazardous materials incident requiring a City of Tukwila,
Tukwila Fire Department or local authority response shall be responsible for the
extraordinary costs of the hazardous materials incident response. Such costs shall
include, but not be limited to, traffic control, detours, scene safety, removal of debris
resulting from the hazardous materials incident, hazardous material control and
hazardous material removal.
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163
Section 7. TMC Section 6.14.050 is hereby established to read as follows:
6.14.050 Presentation of claims
The City of Tukwila, Tukwila Fire Department and local authorities may present
claims for liability under this chapter, bring actions for recovery thereon, and settle and
compromise, in their discretion, claims arising under this chapter.
Section 8. TMC Section 6.14.060 is hereby established to read as follows:
6.14.060 Fees
Fees related to incident response costs and "extraordinary costs" shall be in
accordance with the Fire Department Fee Schedule adopted by resolution of the City
Council.
Section 9. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section/subsection numbering.
Section 10. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 11. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 4 of 4
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, REPEALING
RESOLUTION NO. 1883 AND ADOPTING A
REVISED FIRE DEPARTMENT FEE SCHEDULE.
WHEREAS, the City has analyzed current Fire Department fees for permits, plan
review and re -inspections; and
WHEREAS, the City Council wishes to recover a portion of the City's costs for
processing of permit applications, plan reviews and re -inspections; and
WHEREAS, adopting Fire Department fees in a separate document will improve
clarity and accessibility and allow them to be more easily updated in the future; and
WHEREAS, the City of Tukwila desires to assess a fee in conjunction with
preparedness and response costs to all incidents where a liable party is responsible for
said action; and this cost will begin to offset, but is not limited to, special education and
training requirements of personnel, cleaning of equipment and turnouts, wear and tear
of equipment, staffing costs, fuel consumption, loss or damage to publicly -owned
equipment, and the purchase or lease of any special equipment or services required to
protect the environment, community property and the public;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Repealer. Resolution No. 1883 is hereby repealed.
Section 2. Fire Department Fee Schedule. Fire Department fees will be charged
according to the following schedule, which shall supersede any previously adopted fire
permit fee, plan review fee or re -inspection fee.
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165
FIRE DEPARTMENT FEE SCHEDULE
FIRE PERMIT FEES
TYPE
Fire permits required by the International Fire Code
TMC 16.16.080
FEE
$150.00 for each permit
Short term permits (i.e. for food vendors); for events not to exceed
3 consecutive days in duration:
- Liquid propane permit
- Open flame permit
TMC 16.16.080
$25.00 for each permit
Temporary / Special Events Permit:
TMC 16.16.030
- Commercial
- Residential
$400.00
$100.00
PLAN REVIEW FEES
For alternative fire protection
TMC 16.16.080
Commercial:
For 1-5 devices/heads
For 6 or more devices/heads
Single-family:
systems
Base fee = $200.00
Base fee = $300.00 + $2.00 per
device/head in excess of 10
Base fee = $50.00 + $1.50 per
sprinkler head in excess of 10
Resubmittal fee
For fire alarm plans
TMC 16.40.040
Commercial:
For 1-5 devices Base fee = $200.00
For 6 or more devices Base fee = $300.00 + $2.00 per device
in excess of 10
Single-family: Base fee = $50.00 + $1.50 per device
in excess of 10 devices
$300.00
Resubmittal fee
$300.00
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166 :bis
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TYPE
FEE
For sprinkler system plans
TMC 16.42.040
Commercial:
For 1-5 heads
For 6 or more heads
Single-family:
Base fee = $200.00
Base fee = $300.00 + $2.00 per
sprinkler head in excess of 10
Base fee = $50.00 + $1.50 per
sprinkler head in excess of 10
Resubmittal fee
$300.00
RE -INSPECTION FEES
For new construction, tenant improvements or spot inspections
TMC 16.16.080
TMC 16.40.130
TMC 16.42.110
TMC 16.46.150
TMC 16.48.150
$100.00
For company level inspections:
TMC 16.16.080
On the follow-up inspection 30 days after the initial company level violation,
when the inspector finds that the violations have not been corrected = $60.00
On the second follow-up inspection, when the inspector finds that the
violations have not been corrected = $85.00
On the third follow-up inspection, when the inspector finds that the violations
have not been corrected = $110.00
Fee for the fourth and any subsequent follow-up inspections when the inspector
finds that the violations have not been corrected = $135.00
APPEAL FEE
TMC 16.16.090
TMC 16.40.170
TMC 16.42.150
TMC 16.46.170
TMC 16.48.170
$250.00
RECOVERY OF HAZARDOUS INCIDENT RESPONSE COSTS
TMC Chapter 6.14
Minimum fee for incident
response costs =
$250.00, plus any
"extraordinary costs,"
as defined per
TMC Chapter 6.14.
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167
168
Section 3. Effective Date. The fee schedule contained in this resolution shall be
effective immediately.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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Page 4 of 4
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: May 16, 2018
SUBJECT: Report for May 21, 2018 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Washington Recreation and Park Association (WRPA) Awards Banquet: Retired
Councilmember Joe Duffie was honored at the Annual WRPA Awards Banquet on May
2 where he received the Citation of Merit for Legislative Action Award for his dedicated
support of parks and recreation in Tukwila while he served as councilmember.
• Strategic Plan Community Meeting: On May 3 there was a community dinner and
workshop held at Thorndyke Elementary. The meeting is part of the outreach the City is
doing to the community to receive feedback about the City's implementation of the
Strategic Plan adopted in 2012. Additional feedback has been received through an
online survey and meeting with community groups including the City's boards and
commissions and Foster High School Civics classes. Additional information is available
in the May 16 edition of the Tukwila Reporter. An update will be provided to Council in
the near future.
• Washington City/County Management Association (WCMA) Spring Conference:
City Administrator David Cline attended the WCMA Spring Conference held in
conjunction with the International City/County Management Association (ICMA) West
Coast Regional Conference at the Skamania Lodge May 3 - 4. Mr. Cline serves as the
Past President on the WCMA Board.
• Regional Gang & Gun Violence Meeting: Mayor Ekberg and Police Chief Linton
attended a Regional Gang & Gun Violence Meeting at Renton City Hall on May 9.
• King County City Managers/City Administrators Meeting: City Administrator David
Cline hosted the monthly King County City Managers/City Administrators meeting held
at the Tukwila Community Center on May 9. King County provided a presentation on the
Buildable Lands Law ESSB 5254 and Demographic Trends, The King County Assessor
spoke about the Taxpayer Transparency Tool and Property Taxes, there was an update
on the WCMA Summer Internship Program and NW Women's Leadership Academy
and SCA provided an update.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
169
City Administrator's Report
May 16, 2018
Page 2
• Presentation to European Delegation on Community Policing: The World Affairs
Council in connection with the U.S. State Department hosted a delegation from Europe
focused on Regional Responses to Refugee and Migration Issues. On May 14 and 15
Mayor Ekberg, Police Chief Linton and the Community Police Team met with the
delegation to discuss best practices for community policing and lessons learned
interacting with immigrant and refugee communities.
• Presentation to Consular Association of Washington: On May 15 City Administrator
David Cline and Association of Washington Cities (AWC) President and Mayor of
Buckley Pat Johnson presented to the Consular Association of Washington, which is
comprised of 45 various countries that have a consular presence in Washington State.
We discussed the services of AWC and the Washington City Management Association
in support of residents from all countries. We discussed how cities celebrate world
cultures, forge relationships like Sister City organizations, and other possible future
partnerships.
II. Community Events
• Backyard Wildlife Festival: The annual Backyard Wildlife Festival was held on May
12. The event featured live music with local Tukwila resident Biff Moss and the band
Pickled Okra; a children's performance with Ella Bella Bee and the Pollinators; The
Falconer: an interactive birds of prey demonstration; and Cisco Morris. Over 60 vendors
showcased everything from arts, crafts, native plants, garden starts, regional education
resources and much more. The Tukwila Arts Commission Annual Art Show ran in
conjunction with the Festival May 12.
• 5K River Run: The first 5K River Run was held on May 12. 140 participants including
runners, walkers, dogs on leashes, kids in strollers, and people of all abilities joined in
the fun. The course meandered along the Duwamish River and ended at the Backyard
Wildlife Festival.
III. Staff Updates
Public Safety
• Bulldog Academy: The 2018 Bulldog Academy is going well, and students have only
have two weeks remaining. Over the last few weeks they have learned about the
following subjects:
o Use of Force: They took a field trip to the Seattle PD range, where they went
through multiple scenarios in the prism shoot/no shoot simulator.
o They also responded to mock scenes as police officers in the parking lot.
Mock scenes are simulated incidents that officers must respond to.
o SWAT & CDU: They learned to use a pole camera and remote-controlled
avatar to locate and identify shooting suspects without putting officers in
harms' way.
o Emergency Vehicle Operator's Course (EVOC): The students took a field trip
to the Criminal Justice Training Center, where they experienced the EVOC
driving simulator, and used the alcohol -impairment goggles. The students
learned what it is like to drive police cars at high speeds, and what it is like to
drive impaired.
170
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
City Administrator's Report
May 16, 2018
Page 3
Project Updates
• TUC Pedestrian/Bicycle Bridge: Estimated
Completion: May 2018
Handrails are being installed. Project should be complete this month.
• 42ng Ave Phase Ill: Estimated Completion: November
2018
The temporary non -ADA -compliance pedestrian path over the culvert remains available
for public use. Contractor continues installing underground electrical and
communication facilities for the overhead to underground utility conversion, now at the
42nd Ave S and S 160th St intersection.
Other construction continues including PSE's new 6 -inch gas pipe installation; asphalt
pavement grinding, grading work for curbs, gutters and sidewalks; and storm drainage.
• Major Maintenance on 3 Bridges: Estimated
Completion: May 2018
o Grady Way Bridge: Contractor is installing the steel brackets. The last item to
complete is installation of the top plate connection brackets.
o Frank Zepp Bridge (S 180th): Working on lifting the bridge to replace the bearing
pads.
o Beacon Avenue Bridge: Work is substantially complete.
• 53rd Ave S: Estimated Completion: June
2019
Sewer and water upgrades will be the main focus through the end of June. Periodic one
lane traffic control should be expected with minimal delays.
• BAR Bridge Rehabilitation: Estimated Completion:
December 2018
Contractor is currently working on the substructure, which includes installing seismic
brackets and concrete restoration. The work in the north two lanes is almost complete.
The through deck work is wrapping up and the contractor is getting ready to install the
pavement by the end of May. Once completed, the work will shift to the south two lanes.
• 2018 Overlay & Repair: Estimated Completion:
July 2018
Construction is scheduled to begin May 18. Project duration is approximately eight
weeks with completion expected by the end of July.
• Strander Blvd Phase 3: Staff received 30% plans and reports for internal review. The
consultant is updating the NEPA documents.
• S 19611/200tth Street Bridge Repair: Preliminary plans received on April 18. Advertising
for bids is expected in June 2018.
• Proposed Schedule for 2019-2020 Biennial Budget: At the April 3 Finance
Committee meeting staff shared the proposed process and timeline for the City
Council's review of the 2019-2020 Biennial Budget and Capital Improvement Plan. All
budget components will go before the Council's four standing Committees in August
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
171
City Administrator's Report
May 16, 2018
Page 4
and September. The process will incorporate the first phases of priority -based
budgeting.
Boards and Commissions
Vacancies are currently being advertised on the City's website, on Channel 21, in the
Tukwila Reporter, through social media and outreach to local schools.
• Arts Commission: Vacant Position: Position #2 Resident. Appointment recommendation
scheduled for June 4 Council Meeting.
• Civil Service Commission: No vacancies.
• Community -Oriented Policing Citizens Advisory Board: Vacant Positions: Position #5
Resident and Student Representative. Appointment recommendation scheduled for
June 4 Council Meeting.
• Equity & Social Justice Commission: Vacant Positions: Position #2 Education
Representative and Student Representative.
• Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position
#6 Business Representative. Appointment recommendations will be scheduled for
August 2018.
• Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee: Vacant Positions: Position #4 and #5 Business
Collecting Tax. Two applications received.
• Park Commission: Vacant Positions: Position #2 and Position #4 Residents and Student
Representative. Appointment recommendation scheduled for June 4 Council Meeting.
• Planning Commission: No vacancies.
IV. Responses to Council/Citizen Inquiries
Date of
Inquiry
Inquiry
Response
March 19,
2018 Council
Meeting
CM Hougardy asked about
bright flashing lights at the
Riverside Casino
Code Enforcement investigated a similar
complaint earlier and it was determined
that there was no code violation. Staff
requested the property owners be good
neighbors and tone down the display.
May 7, 2018
Council
Meeting
Dave Puki asked for a
meeting with the City to
discuss concerns he has
about parking and other
issues.
City Administrator David Cline and Code
Enforcement Officer Jim Toole met with
Mr. Puki on May 11 and addressed his
concerns. Contact information was shared
Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
172
City Administrator's Report
May 16, 2018
Page 5
Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
173
for direct links to code enforcement for
future issues.
CM Hougardy inquired as to
the date of the Aliment
Bridge Ribbon Cutting.
The date for the Ribbon Cutting has yet to
be determined. Once the Sign has been
delivered Parks & Recreation will
coordinate with the involved parties,
including Councilmembers, to schedule the
event.
CM Hougardy asked about
street parking on 144th
street causing safety
concerns.
The Police department has been asked to
look into this issue and will have the traffic
unit conduct an onsite assessment.
CM Quinn expressed
concern about people
parking at City parks in the
evening and into the night.
The Police and Parks & Recreation
departments have been asked to look into
this issue. Police will conduct evening
patrols.
CM Kruller requested
talking points about
potential funding of the
Strander Project.
Steve Carstens worked with Council
Analyst Laurel Humphrey and provided
talking points to CM Kruller on May 10.
Daniel Assefa gave public
comment regarding his
permit application.
Public Works staff met with Mr. Assefa on
May 9 and the permit was issued. An
update was emailed to councilmembers on
May 14.
Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
173
174
May 15, 2018
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
May update
The Council now has a better understanding of the Plan's significant budget stress. The Fi-
nance Committee and City staff are addressing the challenge by exploring phasing and rev-
enue options, while the Project Executive Team and City partners have had another pro-
ductive month on all fronts. Timely due diligence, access, and property acquisitions remain
key to maintaining the Plan's momentum.
FIRE STATIONS
Site acquisition
The City now owns the majority of the property for Fire Station 54 and is in the process
of purchasing a very small portion of the site. Geotechnical exploration will inform site
development costs for Fire Station 52.
Station 51 design development
Per Council consensus 12 February to move forward from schematic design, Weinstein
AU is well into Station 51's design development phase. Weekly meetings are ongoing
through May, with pricing expected in June/July.
Stations 52 and 54 schematic design
Weinstein AU will begin the schematic design phase for Stations 52 and 54 in July.
Stations' budget
With input from GC/CM Lydig Construction, Station 51's schematic design estimate of
$12.5 million was the first "real" number presented to Council 12 February. The pro-
ject team is working on understanding Station 51's schematic design estimate and its
implications on the other two station budgets, specifically adjusted to the final sites. At
this point, the overage is expected to total $20.5 million for all three stations.
GC/CM pre -construction services
Lydig has conducted the process to select an EC/CM electrical contractor and an
MC/CM mechanical contractor pursuant to RCW 39.10.385. A Request for Proposals
was advertised 9 April, a pre -proposal meeting was held 12 April, five proposals were
submitted 24 April, interviews of those firms were held 3 May, and final proposals
were submitted 8 May. Valley Electric was selected as EC/CM and Johansen Mechanical
as MC/CM.
175
Disadvantaged Business Enterprise and local hiring policies
The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local
hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is
20%, complementing the City's 10% apprenticeship requirement of Resolution 1814.
Lydig's first opportunity to implement the new policies is reflected in its E/MCCM
RFPs and selections. The first metrics that the Council sees can be expected mid -2019.
Lydig will be represented at the 23 June open house to talk about project job opportu-
nities.
JUSTICE CENTER
Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for some of the Justice Center's properties in June or July. If site ac-
quisition is extended, permitting, environmental, and construction starts may be de-
layed.
Schematic design estimate
DLR has completed schematic design. An updated cost estimate with GC/CM input and
results of site investigations was presented to Public Safety 7 May, confirming the pro-
gram estimate: roughly $38 million over the budget developed for the Plan's bond
measure. Due to the lack of access to three parcels in the middle of the site, there re-
main unknown risks that haven't been fully estimated.
Next phase: design development
On 7 May Public Safety recommended continuation into the next phase: design devel-
opment. At COW on 14 May, the Council concurred with the recommendation.
GC/CM pre -construction services
Of the seven firms submitting proposals in January, BNBuilders was selected as the
highest -scoring firm in early February. A pre -construction contract with BNBuilders
was unanimously approved by Council 19 March. BNB has been working with the pro-
ject team, providing regular input on the schematic design and estimate.
CONSOLIDATED SHOPS
Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Shop's properties later this year. Site investigations and ne-
gotiations are ongoing.
OTHER RESOURCES
Professional services
The Project Executive Team is working through procurement of additional consultant
resources for the Fire Stations and Justice Center; e.g., envelope consultant, archeolo-
gist, testing, and inspections. Following the envelope consultant 12 February, Council
can expect to see more contracts for these services.
PMQA update
176
May 15, 2018 page 2
PROPERTY ACQUISITIONS
Due diligence
On 20 November, Council approved contracts to conduct surveys, environmental re-
views, and geotechnical analyses to prepare for property acquisitions. That work has
been underway. As expected, soil contamination has been found on the first Justice
Center parcel. On 19 March, the Council unanimously approved amendments to all
three contracts to allow necessary work to continue and to provide contingencies.
These activities continue.
PROGRAM SCHEDULE
Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's revised milestones. The Project Exec-
utive Team, City staff, and Council are doing as well as can be expected given all the
new properties' access, due diligence, and acquisition challenges. Fire Station 51 bid-
ding and construction are now expected to begin in January 2019.
PROGRAM BUDGET
Financial gap
On 6 February, the Finance Committee began an intensive work plan to develop recom-
mendations for full Council discussion in June re the Plan's significant financial gap. On
21 February and 6 March, the Committee discussed staff's financial framework and
revenue options in conjunction with the development of the 2019-2020 biennial
budget. On 20 March, the Committee discussed potential cost implications of delaying
any program element(s). On 3 April, the Committee discussed several options pre-
sented by staff on funding and phasing of specific projects. On 17 April, the Committee
continued its review of phasing and revenue options; staff recommended option Cl for
consideration. On 8 May, staff presented and sought Committee consensus on a sched-
ule that will meet the timeline to host an open house on 23 June. On 22 May, staff will
present the updated six-year financial plan to the Committee.
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
LEGEND
Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
Correction needed
Steps needed to attempt recovery.
Not meeting target
No recovery plan in place.
PMQA update May 15, 2018 page 3
177
178
Upcoming Meetings & Events
May/June 2018
21st (Monday)
22nd (Tuesday)
23rd (Wednesday)
24th (Thursday)
25th (Friday)
26th (Saturday)
Public Safety
Cmte,
5:30 PM
(Hazelnut
Conference Room)
➢ City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
D Finance Cmte,
5:30 PM
(Hazelnut
Conference
Room)
D Planning
Commission,
6:30 PM
(Council
Chambers)
Tukwila Intl. Blvd.
Action Cmte's
Trash Pickup Day
9AM
For0 location 10:00 or
For or
information contact
Sharon Mann
28th (Monday)
29th (Tuesday)
30th (Wednesday)
31st (Thursday)
1st (Friday)
2nd (Saturday)
Memorial Day
City offices and
Community Center
closed
closed.
,.
ti;
/�„ ,f;��,r,i•
➢ Transportation
& Infrastructure
Cmte.,
5:30 PM
(Ha:elnut
Conference
Room)
D City Council
committee -of
the-Whelc Mtg.,
Cancelled
D Community
Development &
Neighborhoods
Cmte.,
5:30 PM
(Hazelnut
Conference
Room)
D Public Safety
Plan Siting
Advisory Cmte,
6:30 PM
(Hazelnut
Conference
Room)
Curbside Clean-up
Day for ALL
ingle-
Tukwila single-
family (up to 4-
plex) households.
For bags of small
items or to
schedule a pickup
of large items call
1-855-885-9452.
see News &
Headlines at
www.tukwilawa.coy
Spray Park Now
Open!
10:00 AM to
8:00 PM daily
(weather permitting).
Tukwila Community
Center
for details.
Off— Leash Play Areas for Dogs!
Upper Foster Memorial Park: 13919 53rd Ave S (Approx. half -acre of fenced play area. Watering station)
Crestview Park: 16200 42'd Ave S. (Approx. I -acre in size, Separate play areas for small and large dogs, Watering
station, Clean off station)
>Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305.
> Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Michelle Godyn at 206-431-2187.
>Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel
Humphrey at 206-433-8993
>COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206-431-2197
D Equity & Social Justice Commission: Ist Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564.
-Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) Update on the
compensation policy and proposed timeline for discussion. (B) Financing the Public Safety Plan.
'Human Services Advisory Brd: Community Services and Engagement Office. Contact Stacy Hansen at 206-433-7180.
Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Stephanie Gardner at 206-767-2342.
➢Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332.
> Planning Commission/Board of Architectural Review: 4r" Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens
at 206-431-3670.
Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993. (A) On-line
reporting. (B) A resolution designating a temporary storage location for firearms during Municipal Court proceedings. (C) Fireworks
permit for Family 415 at the Fort event
>Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59t5 Avenue S.
Contact Louise Jones -Brown at 206-244-4478.
>Tukwila Intl. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815.
>Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at
206-433-8993.
179
Tentative Agenda Schedule
MONTH
MEETING 1 -
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
May
7
14
21
See agenda packet
cover sheet for
this week's agenda:
May 21, 2018 Regular
Meeting.
29 (Tuesday)
June
4
Special Presentations:
11
18
25
Special Presentation:
-New employee
introductions.
-Oath of Office to Police
Officers Deni Delic and
Joel Thomas.
-Introduction of
"Tukwila, City of
Opportunity" scholarship
recipients.
Public Hearing:
2017 State of the Court
address.
A Quasi-Judicial hearing on
an ordinance for the 2018
Annual Comprehensive
Plan/ Vintage@Tukwila.
Unfinished Business:
Quasi Judicial Legislation.
180