HomeMy WebLinkAboutReg 2018-08-20 Item 8E - Report - Public Safety Plan: Program Management Quality Assurance Monthly ReportAugust 9, 2018
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
August update
In June, the Council approved the Plan's phasing and financing, based upon the Finance
Committee and City staffs five -month exploration of options. Now that a new Fire Station
54 has been eliminated from the approved scheme, the current Station 54's needs will be
assessed per Council direction. The Project Executive Team and City partners have had an-
other productive month on all remaining elements of the Plan.
FIRE STATIONS
Site development
Geotechnical exploration will inform site development costs for Fire Station 52. The
City owns the property for now -deleted Fire Station 54, and its use or disposition will
be a future decision. Regardless of what the City decides to do with the property, the
existing abandoned home is a hazard and should be removed. A hazmat investigation
has been completed in preparation for the home's demolition.
Station 51 design development
Per Council consensus 12 February to move forward from schematic design, Weinstein
AU is completing Station 51's design development phase. Design development pricing
is expected 20 August in Public Safety, 27 August in COW, and 4 September in Council.
Station 51's revised budget is $13.3 million.
Station 52 schematic design
Weinstein AU began the schematic design phase for Station 52 this month. Station 52's
revised budget is $18.6 million.
Station 54 assessment
On 18 June, the Council eliminated new Station 54 from the Plan via Option D-20(f).
Council has asked for an estimate to make life safety improvements to the existing sta-
tion. This work has been initiated.
Stations' budget
With input from GC/CM Lydig Construction, Station 51's schematic design estimate of
$12.5 million was the first "real" number presented to Council 12 February. The pro-
ject team is working on understanding Station 51's schematic design estimate and its
implications on Station 52's budget, specifically adjusted to the City Hall site. At this
point however, the overage is expected to grow for both stations. Station 54's deletion
will lose some economy of scale on design, construction, and dependent costs for Sta-
tions 51 and 52.
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GC/CM pre -construction services
Lydig conducted the process to select an EC/CM electrical contractor and an MC/CM
mechanical contractor pursuant to RCW 39.10.385. In May, Valley Electric was selected
as EC/CM and Johansen Mechanical as MC/CM. Both firms had been engaged, but Sta-
tion 54's deletion dropped the electrical scope of work beneath the $3 million thresh-
old for the use of EC/CM. So, Valley is out, and the electrical work will be bid. Lydig will
have to prequalify electrical subcontractors to lower the risk of the bid market.
Disadvantaged Business Enterprise and local hiring policies
The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local
hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is
20%, complementing the City's 10% apprenticeship requirement of Resolution 1814.
The first metrics that the Council sees can be expected mid-2019. Lydig—and BNBuild-
ers for the Justice Center —were represented at the 23 June open house to talk about
job opportunities.
JUSTICE CENTER
Property acquisition
The first of nine Justice Center properties closed in May, with a second expected to
close later this month. Depending on due diligence and site access, the Council should
expect final pricing and closed transactions for more of the properties. If site acquisi-
tion is extended, permitting, environmental, and construction starts may be delayed.
Public Use and Necessity will be argued 14 Sept. A hazmat investigation has been com-
pleted on the first property in preparation for demolition. Due to the lack of access to
three parcels in the middle of the site, there remain unknown risks that haven't been
fully estimated; additional site contingency funds are included in the overall project
budget.
Design development
On 7 May Public Safety recommended continuation into design development. At COW
on 14 May, the Council concurred with the recommendation, and the team began de-
sign development mid -June. Design development pricing is expected 1 October in Pub-
lic Safety, 8 October in COW, and 15 October in Council. The revised budget is $68.5
million.
GC/CM pre -construction services
BNBuilders continues to work with the design team on cost estimating, constructabil-
ity, material selection, and scheduling. BNB received Public Safety and Council ap-
proval 6 August to perform early abatement and demolition work on the JC-9 property.
68 PMQA update
August 9, 2018 page 2
CONSOLIDATED SHOPS
Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Shops properties later this year. Site investigations and ne-
gotiations are ongoing. King County Superior Court granted the City's request for Pub-
lic Use and Necessity. Negotiations are under way regarding access, possession, and
price.
Design services
A request for proposals went out 25 June for architectural services on a shops master
plan and Heiser facilities tenant improvements. Ten proposals were submitted 20 July
for shortlisting 23 July. Three interviews with finalists will be held 13 August. The rec-
ommended firm is scheduled to be presented for consideration by Public Safety 17
September, COW 24 September, and Council 1 October.
OTHER RESOURCES
Professional services
The Project Executive Team is working through procurement of additional consultant
resources for the Fire Stations and Justice Center; e.g., testing and inspections. Follow-
ing the envelope consultant 12 February, Council can expect to see more contracts for
these services. Hazmat and commissioning await construction. Archeologists and
transportation consultants for environmental reviews will be procured as needed.
PROPERTY ACQUISITIONS
Due diligence
On 20 November, Council approved contracts to conduct surveys, environmental re-
views, and geotechnical analyses to prepare for property acquisitions. That work has
been underway. As expected, soil contamination has been found on the first Justice
Center parcel. On 19 March, the Council unanimously approved amendments to all
three contracts to allow necessary work to continue and to provide contingencies.
These activities continue. The Shops' negotiations may necessitate an amendment to
environmental and survey contracts.
PROGRAM SCHEDULE
Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's revised milestones. The Project Exec-
utive Team, City staff, and Council are doing as well as can be expected given all the
new properties' access, due diligence, and acquisition challenges. Fire Station 51 and
Justice Center bidding is now expected to begin in January 2019 and construction next
spring.
PMQA update August 9, 2018 page 3 69
PROGRAM BUDGET
Financial plan
From 6 February through 5 June, the Finance Committee and staff conducted an inten-
sive effort to develop recommendations for full Council discussion re the Plan's signifi-
cant financial gap. This effort culminated 5 June in a unanimous Committee recommen-
dation of Option D-20(f) that was discussed at the 11 June Council workshop. Council
reached consensus for Option D-20(f), approved by a full Council vote 18 June.
Contract reconciliations
Fees for Weinstein AU, DLR, and SOJ were based on the Plan's bond measure budget
and had to be reconciled to the real project budgets. Also, Lydig and BNB had clean-up
language to their GC/CM contracts. All of these were approved by Public Safety 16 July,
COW 23 July, and Council 6 August.
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
LEGEND
Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
Correction needed
Steps needed to attempt recovery.
Not meeting target
No recovery plan in place.
70 PMQA update August 9, 2018 page 4