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HomeMy WebLinkAboutCOW 2018-09-10 COMPLETE AGENDA PACKETTukwila City Council Agenda J,i ALA qJ, 1.-••• 012 /90B COMMITTEE OF THE WHOLE •ic ❖ Allan Ekberg, Mayor Counci/members; •:• Dennis Robertson ❖ Kathy Hougardy David Cline, City Administrator •:• De'Sean Quinn ❖ Kate Kruller Verna Seal, Council President ❖ Thomas McLeod ❖ Zak Idan Monday, September 10, 2018; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 3. SPECIAL ISSUES a. An ordinance amending the gambling tax. b. An Interlocal Agreement for transfer of surface water billing to King County. c. Council consensus on Fire Station #52 pre -design options and estimate. d. 2019-2020 Biennial Budget: • Public Works, Streets, and Equipment Rental • Residential Street, Arterial Street • Parks & Recreation, Land Acquisition & Park Fund • Finance/Contingency Fund, Urban Renewal, General Government Pg.1 Pg.17 Pg.33 Pg.47 4. REPORTS a. Mayor b. City Council c. Staff d. Council Analyst 5. MISCELLANEOUS Overview of Pybus Public Market. Counci/memberKate Kruller. Pg.219 6. ADJOURNMENT City Tukwila Reasonable Clerk's Office www.tukwilawa.gov, Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCitvClerk©TukwilaWA.00v). This agenda is available at and in alternate formats with advance notice for those with disabilities. Council meetings are audio/video taped (available at www.tukwilawa.uov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/10/18 CO (:,o-' L 9/17/18 CO ITEM INFORMATION ITEM No. 3.A. STAFF SPc)NSOR: VICKY CARLSEN ORIGINAL AGI?NDA DATE: 9/10/18 AGENDA ITEM TITLE Amend the Tukwila Municipal Code to increase the gambling tax by 1%. C.v'n;GORY 11 Discussion 9/10/18 ❑ Motion Mtg Date ❑ Resolution Altg Date 11 Ordinance ❑ Bid Award Mtg Date ❑ Public Hearing Mlltg Date ❑ Other Altg Date Mtg Date Mtg Date 9/17/18 SPONSOR ❑Council ❑Mayor HR ❑DCD ►Finance ❑Fire TS P&R ❑Police ❑PJV ❑Court SPoNsr)R'S The Council is being asked to approve the ordinance amending TMC Chapter 3.08.030 to St MM.\RY increase the tax rate on gambling activites from 100/0 to 11%. RIXIIA 1U) BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 9/5/18 Finance Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: QUINN ❑ Parks COMMI"ITEE RECOMMENDATIONS: SPoNsoR/ADMIN. COMMl1`I'I:E Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE RI X)UIRE1 AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/10/18 MTG. DATE ATTACHMENTS 9/10/18 Informational Memorandum dated 8/22/18 Draft Ordinance Ordinance #2349 Minutes from the Finance Com. Meeting of 9/5/18 9/17/18 I 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Rachel Bianchi CC: Mayor Ekberg DATE: August 22, 2018 SUBJECT: Proposed increase to city's gambling activities tax ISSUE The City Council is being asked to modify the Tukwila Municipal Code (TMC) to increase the gambling activities tax on cardrooms by 1%. BACKGROUND In 2011 the City Council adopted ordinance 2349, which set the most recent tax rates for gambling activities, which include bingo games, raffles, amusement games, punchboards, pull tabs and cardrooms. The ordinance set a rate for each of these, with a three -tiered rate structure for tax rates associated with card rooms: • An initial rate of 10% • When more than five are open the rate moves to 15% • If more than six, the rate moves to 20% Currently, there are five cardrooms in Tukwila, resulting in a 10% tax on the gross receipts of each establishment. The City collected $3.8 million in gambling taxes in 2017. DISCUSSION The Administration proposes to raise the rate associated with cardrooms by 1%. Per the TMC, gambling taxes are used primarily for public safety, which accounts for more than 56% of the City's general fund. State law caps the tax on cardrooms at 20%. Jurisdictions in the county vary as to how they regulate and tax card rooms, and many ban such establishments all together. The City of Auburn has one of the lowest rates at 4%, and according to staff research, the City of Redmond has the highest at 12%. Both the City of Kent and King County levy the 11% rate. Staff estimates that a 1% increase in the tax levied on cardrooms would generate approximately $350,000 in additional revenue in 2019. The City heads into the 2019/2020 budget process with the reality that projected revenues will not meet expenditures. The Administration has directed departments to reduce expenditures in the next biennium by 3%, but additional resources are needed in order to provide the current level of City services. A small increase in the gambling tax is an opportunity to help align revenues with expenditures in the coming biennium. RECOMMENDATION Council is being asked to approve the rate increase effective January 1, 2019 and forward this item to the September 10, 2018 C.O.W. and subsequent September 17, 2018 Regular meeting for adoption. This will allow sufficient time for notification to affected businesses. ATTACHMENT Draft ordinance Ordinance No. 2349 3 4 FT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2349 §2 AND 1809 §1 (PART), AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 3.08.030, "TAX RATES," TO INCREASE THE TAX ON CERTAIN GAMBLING ACTIVITIES; REPEALING ORDINANCE NOS. 2230, 2150 AND 1891; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the social card rooms operating in Tukwila generate significant gambling tax revenues for the City; and WHEREAS, there is a cost to patrol and enforce City codes related to gambling; and WHEREAS, the more card rooms operated as a commercial stimulant, the more City costs increase; and WHEREAS, pursuant to the City Council's power to tax certain activities for revenue purposes as set forth in RCW 9.46.110, the City Council now desires to increase the tax levied on any social card room operated as a commercial stimulant, upon certain conditions, by amending Tukwila Municipal Code (TMC) Section 3.08.030.A.4; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 3.08.030, "Tax Rates," Amended. Ordinance Nos. 2349 §2 and 1809 §1 (part), as codified at TMC Section 3.08.030, are hereby amended to read as follows: A. Pursuant to RCW 9.46.110 and RCW 9.46.120, as amended by the Laws of Washington, effective July 27, 1997, there is levied upon all persons, associations and organizations who have been duly licensed by the Washington State Gambling Commission, as authorized by law, the following tax: W: Word Processing\Ordinances\Gambling tax increase 8-10-18 RB:bjs Page 1 of 3 5 1. Bingo games and raffles: To conduct or operate any bingo games and raffles, a tax rate of 5% of the gross revenue received therefrom, less the actual amount paid by such person, association or organization for or as prizes. 2. Amusement game: To conduct any amusement game, a tax rate of 2% of the gross revenue received therefrom, less the actual amount paid by such person, association or organization for or as prizes. 3. Punchboards or pulltabs: For the conduct or operation of any punchboards or pulltabs, a tax rate of 5% of the gross receipts from such activities for commercial stimulant operators (taverns, restaurants, etc.); and a tax rate of 10% on the gross receipts less the amount paid out as prizes for charitable or nonprofit organizations. 4. Social card games: a. For the conduct or operation of any premises or facility used to play social card games, a tax rate of 1-0% 11 % of the gross receipts received therefrom; provided that when the number of card rooms in the City exceeds five, the tax rate shall increase to 15% of the gross receipts received therefrom. Additionally, when the number of card rooms exceeds six, the tax rate shall increase to 20% of the gross receipts received therefrom. b. For purposes of this provision, an operating business is defined as: a business open to the public and engaged in the business of operating a social card room for a period of 30 days. For purposes of this section, the 30 days are not required to be consecutive days. After the 30 days of operations, which triggers the increased tax rate, the Finance Director or his or her designee, shall notify the social card rooms of the increased rate and that rate shall be paid thereafter by all card rooms in this tax category, starting the financial quarter after notification. B. Non -Profit Organizations. 1. No tax shall be imposed under the authority of TMC Chapter 3.08 on bingo or raffles when such activities or any combination thereof are conducted by any bona fide charitable or nonprofit organization as defined in RCW 9.46.0209, which organization has no paid or management personnel, and has gross income from bingo and raffles, or any combination thereof, not exceeding $5,000 per year, less the amount paid for or as prizes. 2. The Finance Director may waive the tax due each quarter from a bona fide charitable or nonprofit organization as defined in RCW 9.46.0209. This waiver may occur only if the charitable or nonprofit organization demonstrates by clear and convincing documentation that an amount equal to at least 70% of the tax due the City, as computed pursuant to TMC Section 3.08.030, will be donated to charitable nonprofit organizations serving the City whose purpose is to provide programs or facilities for meeting the basic health, education, welfare, or other needs of the residents of the City. Failure to donate at least 70% of the tax due the City will result in revocation of the waiver and the disqualification of the bona fide charitable or nonprofit organization to receive a waiver for future tax payments. W: Word Processing\Ordinances\Gambling tax increase 8-10-18 6 RB:bjs Page 2 of 3 Section 2. Repealer. Ordinance Nos. 2230, 2150 and 1891 are hereby repealed in their entirety. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force January 1, 2019. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Gambling tax increase 8-10-18 RB:bjs Page 3 of 3 7 8 City of Tukwila Washington Ordinance No. 3 Li q AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1809 §1 (PART) TO REMOVE THE DISTINCTION BETWEEN SOCIAL AND PUBLIC CARD ROOMS, AMENDING VARIOUS ORDINANCES TO INCREASE THE TAX ON CERTAIN GAMBLING ACTIVITIES UPON CERTAIN TRIGGERS; AMENDING VARIOUS ORDINANCES TO PROVIDE FOR INTEREST ON LATE PAYMENT OF GAMBLING TAXES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on February 22, 2011, the Tukwila City Council passed Ordinance No. 2323, which allowed social/public card rooms citywide until December 31, 2015, after which social/public card rooms conducted as a commercial stimulant would thereafter be prohibited effective January 1, 2016; and WHEREAS, the social card rooms operating in Tukwila generate significant gambling tax revenues for the City; and WHEREAS, there is a cost to patrol and enforce City codes related to gambling; and - WHEREAS, the more card rooms operated as a commercial stimulant, the more City costs increase; and WHEREAS, pursuant to the City Council's power to tax certain activities for revenue purposes as set forth in RCW 9.46.110, the City Council now desires to increase the tax levied on any social card room operated as a commercial stimulant, upon certain conditions, by amending Tukwila Municipal Code (TMC) Section 3.08.030.A.4; and WHEREAS, the City desires to make its code consistent with state law regarding the class of taxpayers for each gambling activity; and W: Word Processing\Ordinances\Gambling tax amended upon certain triggers-5th version 9-15-11 SK:bjs Page 1 of 4 9 WHEREAS, state law does not distinguish between social and public card rooms, for taxation purposes; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 3.08.010, "Statutory Provisions Incorporated by Reference," Amended. Ordinance No. 1809 §1 (part), as codified at TMC Section 3.08.010, is hereby amended to read as follows: The provisions of Chapter 218, Laws of Washington, 1973 First Extraordinary Session, as amended by Chapters 135 and 155, Laws of Washington, Third Extraordinary Session 1974, are incorporated in total by reference as though fully set forth, and in particular, the definitions as contained in Section 2, Chapter 218, Laws of 1973, First Extraordinary Session, as amended, relating, among others, to "amusement games," "bingo," "raffles," "gambling," "punchboards," "pulltabs," and "social card games." Section 2. TMC Section 3.08.030, "Tax Rates," Amended. Ordinance Nos. 2230 §1, 2150 §1, 1891 §1 and 1809 §1 (part), as codified at TMC Section 3.08.030, are hereby amended to read as follows: A. Pursuant to RCW 9.46.110 and RCW 9.46.120, as amended by the Laws of Washington, effective July 27, 1997, there is levied upon all persons, associations and organizations who have been duly licensed by the Washington State Gambling Commission, as authorized by law, the following tax: 1. Bingo games and raffles: To conduct or operate any bingo games and raffles, a tax rate of 5% of the gross revenue received therefrom, less the actual amount paid by such person, association or organization for or as prizes. 2. Amusement game: To conduct any amusement game, a tax rate of 2% of the gross revenue received therefrom, less the actual amount paid by such person, association or organization for or as prizes. 3. Punchboards or pulltabs: For the conduct or operation of any punchboards or pulltabs, a tax rate of 5% of the gross receipts from such activities for commercial stimulant operators (taverns, restaurants, etc.); and a tax rate of 10% on the gross receipts less the amount paid out as prizes for charitable or nonprofit organizations. 4. Social card games: a. For the conduct or operation of any premises or facility used to play social card games, a tax rate of 10% of the gross receipts received therefrom; provided that when the number of card rooms in the City exceeds five, the tax rate shall increase to 15% of the gross receipts received therefrom. Additionally, when the number of card rooms exceeds six, the tax rate shall increase to 20% of the gross receipts received therefrom. W: Word Processing\Ordinances\Gambling tax amended upon certain triggers-5'1' version 9-15-11 S K: bjs Page 2 of 4 10 b. For purposes of this provision, an operating business is defined as: a business open to the public and engaged in the business of operating a social card room for a period of 30 days. For purposes of this section, the 30 days are not required to be consecutive days. After the 30 days of operations, which triggers the increased tax rate, the Finance Director or his or her designee, shall notify the social card rooms of the increased rate and that rate shall be paid thereafter by all card rooms in this tax category, starting the financial quarter after notification. B. Non -Profit Organizations. 1. No tax shall be imposed under the authority of TMC Chapter 3.08 on bingo or raffles when such activities or any combination thereof are conducted by any bona fide charitable or nonprofit organization as defined in RCW 9.46.0209, which organization has no paid or management personnel, and has gross income from bingo and raffles, or any combination thereof, not exceeding $5,000 per year, less the amount paid for or as prizes. 2. The Finance Director may waive the tax due each quarter from a bona fide charitable or nonprofit organization as defined in RCW 9.46.0209. This waiver may occur only if the charitable or nonprofit organization demonstrates by clear and convincing documentation that an amount equal to at least 70% of the tax due the City, as computed pursuant to TMC Section 3.08.030, will be donated to charitable nonprofit organizations serving the City whose purpose is to provide programs or facilities for meeting the basic health, education, welfare, or other needs of the residents of the City. Failure to donate at least 70% of the tax due the City will result in revocation of the waiver and the disqualification of the bona fide charitable or nonprofit organization to receive a waiver for future tax payments. Section 3. TMC Section 3.08.080, "Payment of Tax — Penalty for Late Payments," Amended. Ordinance Nos. 2323 §3 and 1809 §1 (part), as codified at TMC Section 3.08.080, are hereby amended to read as follows: A. The tax imposed by this chapter shall be due and payable in quarterly installments, and remittance therefor shall accompany each return and be made on or before the last day of the month following the quarterly period in which the tax accrued. B. If a person subject to this tax fails to pay any tax required by this chapter within 15 days after the due date thereof, there shall be added to such tax a penalty of 10% of the tax per month for each month overdue, which shall be added to the amount of the tax due. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. W: Word Processing\Ordinances\Gambling tax amended upon certain triggers-5'h version 9-15-11 SK:bjs Page 3 of 4 11 Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWIA, WASHINGTON, at a Regular Meeting thereof this / 9y" day of .S'gi iem P2 , 2011. ATTEST/AUTHENTICATED: o r= Christy O'Flaherty, CMC, City C rk )l rrr,>'Haggertyor APPROVED AS TO FIRM BY: Filed with the City Clerk: s -I11-1 Passed by the City Council: Published: / Effective Date: Shelle f . Kersla j City Attorney Ordinance Number: e9, 3 y 9 W: Word Processing\Ordinances\Gambling tax amended upon certain triggers-5'h version 9-15-11 SK:bjs Page 4 of 4 12 City of Tukwila Public Notice of Ordinance Adoption for Ordinance 2349. On September 19, 2011 the City Council of the City of Tukwila, Washington, adopted the following ordinance the main points of which are summarized by title as follows: Ordinance 2349: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1809 §1 (PART) TO REMOVE THE DISTINCTION BETWEEN SOCIAL AND PUBLIC CARD ROOMS, AMENDING VARIOUS ORDINANCES TO INCREASE THE TAX ON CERTAIN GAMBLING ACTIVITIES UPON CERTAIN TRIGGERS; AMENDING VARIOUS ORDINANCES TO PROVIDE FOR INTEREST ON LATE PAYMENT OF GAMBLING TAXES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. The full text of this ordinance will be provided upon request. Christy O'Flaherty, CMC, City Clerk Published Seattle Times: September 22, 2011 13 14 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes September 5, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Brandon Miles, Rachel Bianchi, Leon Richardson, Jay Wittwer, Peggy McCarthy, Vicky Carlsen, Aaron Williams, Wynetta Bivens, Richard Takechi, Jeff Friend, Derek Speck, Olin Johansen, Anthony Murietta, Laurel Humphrey Guest: Andrea Reay, Seattle Southside Chamber of Commerce CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Ordinance: Amending Gambling Tax Staff is proposing an amendment to the Tukwila Municipal Code to increase the gambling *activities tax on cardrooms from 10% to 11%. There are currently four card rooms in Tukwila, and there is a provision in the code that the rate would become 15% when more than five are operating. Gambling taxes are used primarily for public safety, and state law caps the tax at 20%. Jurisdictions vary on regulation of card rooms. Auburn has a rate of 4% and Redmond has 12%. Kent and King County are at 11%. The proposed 1% increase would generate approximately $350,000 in additional revenue. Committee members briefly discussed the proposal and decided to forward the item for full Council discussion with no recommendation. NO RECOMMENDATION. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. B. Employee Compensation Policy Staff returned with policy recommendations in the areas of above and below market adjustments, comparable cities, compression, recruitment incentives, and compensation review process for non -represented employees. The committee discussed these items and requested the policy return to committee with additional information as follows: Market Competitiveness: No recommendation. The three proposals will be discussed at a future meeting. Compression: Retain current language in Resolution 1796. Comparability: Prepare resolution showing both options 1 and 2 in context. Update Table B-1 with the following: 15 16 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor' review Council review 09/10/18 PMc �� (/t 09/17/18 PMc ITEM INFORMATION ITEM No. 3.B. S A N , SPONSOR: PEGGY MCCARTHY ORIGINALAGpNav DATE: 9/10/18 AGFND:\ hl'l M Trr1.I: Approve an interagency agreement with King County for surface water billing services by them. C\'1EGORY /1 Discussion 09/10/18 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ►1 Other Mtg Date Mtg Date 09/17/18 SPONSOR Council ❑Mayor ❑FIR DCD 11Finance Fire TS P&R Police ❑PLY/ Court SPONSOR'S Authorize the Mayor to sign an interagency agreement with King County whereby King SUMm;Uty County would begin billing Tukwila property owners for City -provided surface water services as of January 1, 2019; increasing efficiencies within the City and allowing property owners to pay both the surface water fee and property tax through one payment - as the surface water fee would be included on the property tax statement. RI :A'II?WI;D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 9/5 11 Finance Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: QUINN ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COmmn'PrFE Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPI :NDI'1'URI: RI:QUIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/10/18 MTG. DATE ATTACHMENTS 09/10/18 Informational Memorandum dated 8/29/18 Surface Water Billing By King County - Cost Benefit Analysis Draft Interagency agreement with King County Minutes from the 9/5 Finance Committee meeting 09/17/18 17 18 4�z City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Peggy McCarthy, Finance Director BY: Richard Takechi CC: Mayor Ekberg DATE: August 29, 2018 SUBJECT: Transferring Surface Water Billings to King County ISSUE The Council is being asked to approve an interagency agreement with King County authorizing the County to bill Tukwila property owners for the City's surface water services beginning January 1, 2019. The City directly bills each property owner in January and July for the surface water charges. King County provides a similar service and would include the surface water charges on their property tax statements. BACKGROUND The Storm and Surface Water Utility was created per Ordinance 1523 and Ordinance 1549, effective on 1/1/1990, set the rate classifications and rates for the Storm and Surface Water Utility. The current fees are approved by the biennial Public Works Fee Schedule. DISCUSSION The City's Finance Department assumed the billing and receipting process of all the storm and surface water bills. In addition, Finance maintains each customer's account, which is currently 5,286 accounts. Billing maintenance includes ownership changes; mailing/site address and contact information changes; changes in rate classifications; and area changes, due to short plats, consolidations, and boundary line adjustments. Finance and other departments, including Public Works and the Mayor's Office, also field questions and/or complaints from the public regarding the bills and the Surface Water Utility in general. The entire process of billing, receipting, and maintaining the customer accounts, and interacting with the public takes significant resources and time for the City. Transferring the billings and receipting to King County will allow City personnel to devote time and resources to other duties. King County processes the surface water billings for 17 entities, including the cities of Bothell, Burien, Covington, Federal Way, Kirkland, Maple Valley, SeaTac, and Woodinville. If the City approves the utility billing transfer to King County, there will be different rules to follow. The County requires a file in their format prior to year-end 2018 to bill the taxpayers for 2019. The file will include the parcel #, area, rate codes, and billing amounts. This file will be submitted each year to the County for the following year's billing. Thus, the City will still need to maintain parcel information, which is currently done in the Parcel Manager module in the Eden accounting software. The City would no longer maintain ownership changes or mailing/site address and contact information changes. 19 INFORMATIONAL MEMO Page 2 King County has different qualifications to receive a discounted charge due to low income senior or low income disabled. The household low income threshold for King County is currently $40,000, as opposed to the City's $32,000. The senior age for King County is 61, while the City's is 62. Thus, more customers will be eligible using the County's qualifications. Transitioning the billing to King County will create capacity within the Finance Department and allow property owners to pay both the surface water fee and property tax with one payment since the surface water fees will be billed with, and included on, the property tax statement. FINANCIAL IMPACT King County will charge the City three separate fees, with one being a one-time setup fee. Another fee is based on the number of parcels billed, and there are currently 5,286 parcels in the City. The City will continue to bill for City -owned parcels as well as the 15 condominium complexes in the City and the State-owned roadways and properties. This leaves approximately 5,100 parcels that King County would potentially bill. See the attached cost benefit analysis for an estimate of the 2019 and 2020 costs and the estimated savings. The implementation and ongoing fees will be charged to the Surface Water Utility fund. RECOMMENDATION The Council is being asked to approve the draft interagency agreement and consider this item at the September 10, 2018 Committee of the Whole meeting and subsequent September 17, 2018 Regular Meeting. ATTACHMENTS Surface Water Billing Transfer to King County Proposal - Cost / Benefit Analysis Draft Interagency Agreement 20 Z:ICouncil Agenda Items\Finance19.5.18 Finance\KC-SurfWtr billing InfoMemo.docx Surface Water Billing Transfer to King County Proposal Cost / Benefit Analysis August 29, 2018 Estimated Savings Estimated increased capacity: (a) (b) (c) 2019 2020 Fiscal Technician, front counter cashier 25% $ 21,103 $ 21,787 Fiscal Specialist, utility billing 6% 6,430 6,622 Fiscal Coordinator, utility billing 6% 8,211 8,387 Other anticipated savings: Postage 5,000 5,000 Billing supplies 2,700 2,700 (d) Improved collections - estimated 20,000 20,000 Total Estimated Savings $ 63,443 $ 64,496 Estimated Cost (g) One-time setup fee $ 105,624 $ Annual charge: Per account fee based on 5,100 accounts 9,180 9,180 1% of revenue collected 52,952 55,600 More customers meeting low income / disabled threshold City King County Income Age Threshold Threshold $ 32,000 62 $ 40,000 61 Estimated increase at 10% of $11,000 current cost Net Estimated Savings (Cost) (a) (b) (c) (d) $ 167,756 $ 64,780 1,100 1,100 $ (105,413) $ (1,384) Surface water payments constituted 25%-26% of all cashiering transactions in 2017 and 2016. City will still bill for the 261 City owned parcels, the State owned roadways and the 15 condominium complexes in the City; the City will also continue collection efforts on the existing deliquent accounts. Approximately 5% to 10% time savings is projected and is valued based on the 2019 salary and benefit budget. Changes in parcel size and use will need to be evaluated for change in fee category; a new file will be delivered to King County each October 1st for billing in the forthcoming year. Approximately 5% to 10% time savings is projected and is valued based on the 2019 salary and benefit budget. Collections on foreclosed properties have ranged from $5,000 to $15,000 in recent years. Also, collection experience in general is expected to improve since taxpayers will be paying the surface water bill at the same time, and based on the same bill, as their property tax - often this bill is automatically paid by mortgage companies. The approximate number and value of deliquent accounts currently is 800-900 and $330,000 respectively. King County estimates the set-up fee to be between $47,413 and $105,624; a conservative amount is used in this estimate. The actual fee has yet to be calculated and the estimated reange is $1.50 to $1.80. The $1.80 fee per account is used in this analysis. The increase in surface water customers eligible for the discount and the cost of the discount is estimated at 10% of the current discounts. 21 22 INTERAGENCY AGREEMENT BETWEEN KING COUNTY AND THE CITY OF Tukwila FOR SURFACE WATER MANAGEMENT FEE COLLECTION AND REMITTANCE RELATED SERVICES This Agreement is made and entered into by King County, Washington, hereinafter referred to as "King County" or "County" and the City of Tukwila, a Washington municipal corporation, hereinafter referred to as "Tukwila" or "City," collectively referred to as the "Parties," in order for King County to provide services to the City for managing the database of the City's surface water management (SWM) service charge ratepayers, providing customer service related to the City's SWM service charge, billing the City's SWM service charge to City ratepayers, and collecting said charge and transmitting resulting receipts to the City. The Parties mutually agree as follows: I. Purpose The purpose of this Agreement is to set forth the services the Parties agree the County will provide to the City: 1) management of the City's SWM service charge ratepayer database; 2) provision of customer services related to the City's SWM service charge; 3) billing of the City's SWM service charge to ratepayers through the King County Property Tax Statement and 4) collection of SWM service charges and transmittal of receipts to the City. II. Administration A. The City shall appoint one administrator, and the County shall appoint one administrator from the Water and Land Resources Division ("WLRD") and one administrator from the Finance and Business Operation ("FBO") Division, to review compliance with this Agreement and to resolve any conflicts. The administrators shall meet as needed, as applicable to the specific issue. Either administrator may convene a meeting with a minimum of ten (10) calendar days' written notice to the other administrator, as applicable to the specific issue. B. Any conflict that is not resolved by the administrators within ten (10) working days of a meeting held to discuss the conflict shall be referred for resolution to the City Mayor and the WLRD Division Director and/or the FBO Division Director, as applicable to the specific issue. If the conflict cannot be resolved by the City Mayor and the WLRD 1 23 Division Director and/or the FBO Division Director, it shall be referred to the City Mayor and the Director of the King County Department of Natural Resources and Parks (DNRP) and/or the Director of the Finance and Business Operations Division of the Department of Executive Services, as applicable to the specific issue. This provision shall not be construed as prohibiting King County or Tukwila from seeking interpretation or enforcement of the terms of this Agreement, or relief or remedy from a breach of the terms of this Agreement, in law or in equity. III. Description of Services Services to be provided are as follows: A. Maintaining and updating the ratepayer database containing information needed to determine the appropriate annual SWM service charge for each Tukwila account, including changes to property and/or property owner characteristics. WLRD automatically receives notifications of new residential parcels and parcel type changes, such as residential parcels changing to commercial parcels or condominiums, but no other information related to parcel or parcel characteristic changes. B. Incorporating into the database any changes in the City's SWM service charge rate structure, subject to IV.B.2 below. C. Providing customer service to address questions and issues from City representatives and ratepayers related to the City's SWM service charge. D. Billing of the City's annual SWM service charge to property owners. The charge shall be included on the annual King County Property Tax Statement, which will be sent in the manner established by state law and county ordinance. E. Collecting and transferring to the City receipts from the SWM service charge billings. Receipts will be transferred each business day. F. King County will also include any delinquent SWM service charges on the annual King County Property Tax Statement and attempt to collect any delinquent SWM service charges for 10 years before referring any uncollectable charges back to the City for disposition. G. Providing reports on amounts collected, prior year delinquencies, and SWM account characteristics as may be provided and/or requested by the City. 2 24 IV. Responsibilities of the Parties A. Upon execution of this Agreement, King County will provide the services as described in Section III. above, with 2019 as the first year for billing and collecting of the SWM fee. B. Tukwila: 1. Tukwila has adopted legislation establishing an annual SWM service charge rate as set forth in Exhibit One, attached to this Agreement and incorporated herein and made a part of hereof. If the City changes its surface water service charge rate for any given year, it will notify the County of the new rate at least two months prior to the beginning of the calendar year in which the rate change is to become effective, allowing time for the County to make necessary adjustments to the database. 2. By October 1 of each year, Tukwila will provide King County, via electronic document such as a spreadsheet, changes in property characteristics affecting SWM service charge accounts (excluding new residential parcels and parcel type changes, such as residential parcels changing to commercial parcels or condominiums), in order for such changes to be reflected in the following year's SWM account billings. 3. Tukwila will be responsible for any actions involving a challenge to the validity of the City's SWM service charge, including any defense of the City's SWM service charge raised during any County tax foreclosure proceeding on a Tukwila property. V. Costs and Billing A. Tukwila will pay an annual per -account fee for SWM service charge database management and customer service. King County may adjust the annual per -account fee annually (typically between $1.50 to $1.80), based on staff and overhead cost changes authorized in the adopted King County annual budget. Any increase in the per -account fees to be charged to the City by King County shall be communicated by written notice to the City by no later than September 1 of the calendar year prior to the date on which the rate increase is to take effect. B. Tukwila will pay a one-time fee estimated to be between $47,413 to $105,624, to convert the King County SWM service charge customer database for Tukwila accounts. C. King County will send an invoice to the City for the annual per -account billing fee outlined above in two installments annually (approximately May and October). The one- 3 25 time conversion fee will be billed in two installments starting in 2019. The City will pay invoices within 45 days of receipt. D. Pursuant to RCW 84.56.035, Tukwila agrees to pay the County a collection fee equal to one percent (1%) of all SWM service charge revenue collected by the County for Tukwila under the terms of this Agreement. This collection fee is separate from the per -account fee authorized in V.A. Twice per year (July and January) based upon collections through June 30 and December 31. King County Treasury will deduct the one percent collection fee from receipts collected on behalf of the City. King County may, within its sole discretion, change the frequency of the deductions, provided that written notice is provided to the City at least six months before such change is implemented. VI. Effectiveness, Duration, Termination and Amendment A. This Agreement is effective upon signature by both Parties and will remain in effect until December 31, 2028. B. This Agreement may be terminated by either Party for the following billing year by providing written notice by October 1 of the prior year. In the event of termination, payment will be made by the City for work performed by the County to the date of termination, provided that for SWM fees billed prior to the termination date, King County will continue to collect those previously billed SWM fees, make disbursements to the City, and retain the collection fee as authorized in Section V.D. C. This Agreement may be amended only by written agreement of the Parties. D. This Agreement is not assignable by either Party, either in whole or in part. E. This Agreement is a complete expression of the intent of the Parties and any oral or written representations or understandings not incorporated herein are excluded. The Parties recognize that time is of the essence in the performance of the provisions of this Agreement. Waiver of any default shall not be deemed to be waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the Parties which shall be attached to the original Agreement. F. Funding or obligation under this Agreement beyond the current appropriation year is conditional upon appropriation by the County Council and the City Council, respectively, 4 26 of sufficient funds to support the activities described in this Agreement. Should such appropriation not be approved, this Agreement will terminate at the close of the last year for which appropriation has been provided. In such case, the County or City respectively shall provide prompt written notice to the other Party that no appropriation has been made for the subsequent year. VII. General Provisions A. The failure of either Party to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein contained in one of more instances, shall not be construed to be a waiver or relinquishment of said covenants, agreements or options and the same shall be in full force and effect. B. The provisions of this Agreement are declared to be severable. If any provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or unconstitutionality of any other provision. C. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of Washington, without reference to its choice of law rules. The parties hereby irrevocably consent to the jurisdiction of the state courts for King County and the federal courts for the Western District of Washington for purposes of resolving any dispute under this Agreement and expressly waive any objections as to venue in any such courts. D. Sections II.B., IV.B.3., V.D., VI.B., VII, and VIII shall survive the termination of this Agreement. VIII. Indemnification Tukwila shall protect, defend, indemnify, and save harmless King County, its officers, officials, employees, and agents, while acting within the scope of their employment, from any and all costs, claims, judgments, penalties, and/or awards of damages, arising out of or in any way resulting from Tukwila's own negligent acts or omissions in connection with its obligations under the terms of this Agreement. King County shall protect, defend, indemnify, and save harmless Tukwila, its officers, officials, employees, and agents, while acting within the scope of their employment, from any and all costs, claims, judgments, 5 27 penalties, and/or awards of damages, arising out of or in any way resulting from King County's own negligent acts or omissions in connection with its obligations under the terms of this Agreement. Each Party agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event that a Party incurs any judgment, award, and/or cost arising therefrom, including attorneys' fees, to enforce the provisions of this Article, all such fees, expenses, and costs shall be recoverable from the responsible Party to the extent of that Party's culpability. This indemnification shall survive the termination of this Agreement. IX. Counterparts This Agreement may be executed in counterparts. the IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on day of , 20 Approved as to Form King County: By: By: Title: Deputy Prosecuting Attorney Title: Department Director Department of Natural Resources and Parks Approved as to Form By: By: Title: Title: 6 City of Tukwila: 28 Exhibit One Tukwila SWM Service Charge Rate Structure Costs for Billing and Revenue Collection Services Provided by King County Cost Estimate for SWM Service Billing and Revenue Collection Services Annual SWM Service Charge Billing (based on 5,100 number of accounts and estimated 2019 per -account fee of $1.75*) 9,180$ One-time fee not to exceed 105,624 to customize King County database for Tukwila accounts (Estimated to be between $47,413 to $105,624) $105,624 Annual Revenue Collection (based on 1% of $5,295,200 estimated annual revenue — not included in total below) 52,952$ TOTAL $167,756 *As of the date of execution of the attached Agreement, the actual fee has yet to be calculated for 2018. The estimated range is $1.50 to $1.80). 7 29 30 Finance Committee Minutes September 5, 2018 • Rename "State DOR Assessed Value %" column to "Percent of Tukwila's A/V" • Rename "Population Value %" column to "Percent of Tukwila's Population" • Asterisk cities that do not have Police or Fire Information to be Provided to the City Council: Add language to the draft resolution clarifying that it is the responsibility of the Finance Committee to ensure the information specified in A(1) and A(2) is received by staff on the expected schedule, unless a decision is made by a majority of the Council to deviate from that schedule. DISCUSSION ONLY. RETURN TO COMMITTEE C. 2018 2nd Quarter Sales Tax and Miscellaneous Revenue Report Staff presented the 2018 Second Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gambling tax, and admissions tax revenues with sales tax broken out by industry classifications. Sales tax collections increased $584 thousand or 13% over the same period last year. Construction related sales tax accounted for 28% while all other industries accounted for 12% when compared to the same period in 2017. DISCUSSION ONLY. D. Interlocal Agreement: Transfer of Surface Water Billing to King County Staff is seeking Council approval of an interlocal agreement with King County authorizing the *County to bill Tukwila property owners for the City's surface water services beginning in 2019. Finance staff currently bills and maintains 5,286 accounts. Transferring the billing and receipting to King County will allow staff to devote time add capacity to other existing and potential work items. This could also be a convenience to property owners as they could pay both surface water and property tax with one payment. In addition, King County's low income and age threshold are broader than Tukwila's, so more customers will qualify. King County's one-time setup fee and annual charge (based on number of accounts) will be paid by the Surface Water Fund. Committee members expressed support but would like to know more detail about the increased staff capacity created since the intent is not to reduce or eliminate positions. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. E. 2019-2020 Biennial Budget Staff presented the proposals for the Finance Department, Contingency Fund (105 Fund), Urban Renewal (302 Fund), and General Improvements (303 Fund) Finance The proposed Finance Department budget reflects a decrease of 2.26" for 2019 and a 2.84% increase for 2020, yielding a net biennial increase of less than 1%. Staffing levels remain at 12, and the additional capacity resulting from the transfer of business licenses to the State and the potential transfer of surface water billing to King County will be redirected to other work as discussed above. Reductions occurred in extra labor and claims and judgements based upon actual usage. 31 32 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared lg Mayor's review Council review 09/10/18 CO ITEM INFORMATION ITEM No. 3.C. STAFF SPONSOR: DAVID CLINE ORIGINAL, AGENDA DATE: 09/10/18 AGENDA I'n: r TITLE Fire Station #52 Pre -Design Options and Estimates C.vTEGORY 11 Discussion 9/10/18 ❑ Motion Mtg Date ❑ Resolution Mlltg Date ❑ Ordinance Mtg Date ❑ Bid Award At Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date t1Rtg Date SPONSOR ❑Council ►1Mayor HR ❑DCD Finance ❑.Fire TS P&R Police ❑PW ❑Court SPONSOR'S Council consensus is being requested on 2 options: SUMMARY 1) Retain the current back -in station design, with the alternate bidding of the interior finishes as described above. This option will keep the City in budget moving forward. 2) Design the drive -through site plan preferred by the Fire Department, with the understanding of the additional $650,000 of funding required to complete the project. RI?\'IRWFID BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 09/04/ 18 ❑ Finance ❑ Parks Comm. Comm. CHAIR: HOUGARDY /1 Public Safety Comm. ❑ Planning Comm. COMMI 1"1 EE RECOMMENDATIONS: SPONSOR/ADMIN. COMMrrrEI: Mayor's Office Majority Approval on Option 2-drive through design; forward to C.O.W. COST IMPACT / FUND SOURCE ExPI :NDI'I'URI? RIQU1RI.1ID AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: N/A Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/10/18 MTG. DATE ATTACHMENTS 09/10/18 Informational Memorandum dated 9/4/18, with 4 attachments Minutes from the Public Safety Committee Meeting of 9/4/18 'Jv 34 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: David Cline, City Administrator CC: Mayor Ekberg DATE: September 4, 2018 SUBJECT: Fire Stations #52 Pre -Design Options and Estimates ISSUE The Project Team has updated the Pre -Design estimate for Fire Station #52 project, using the latest square footage costs recently generated for the Fire Station #51 Design Development estimate. Due to the high site development cost, storm detention cost and the current construction market, the project would only be within the currently approved construction budget of $13,298,000 (including tax and preconstruction cost), if we can delay the interior finishes of the Fire Department's administrative offices, and the Training Room / back up EOC space. In addition, the Project Team was requested by the Fire Department to explore an alternate site plan of being able to drive through the apparatus bays, in lieu of the currently designed back -in configuration. For long-term operational efficiency, this site plan is preferred by the Fire Department. BACKGROUND In November of 2016, the voters in Tukwila approved the City's Public Safety Bond as a part of the overall Public Safety Plan. Included in the bond is funding for building fire stations to reduce the risk of earthquake damage and provide equitable and improved response times. In the past 2 months, the Project Team updated the Pre -Design phase estimate for FS #52 (from the 2017 estimate). Utilizing the current square foot cost derived from FS#51 DD estimate, and fine-tuning the site development cost with better geotechnical and storm infiltration test results, the GCCM was able to stay within budget with a strategy to bid the interior finishes for the administrative area including the Training Room / back-up EOC as an alternate. If we can bid this scope as an alternate (shown in Teal in attachments A2 & B2, with approximately $800,000 in project value), the construction cost estimate of $12,005,384 is $5,384 over the budget, which is within an acceptable range of the target value to start the Schematic Design phase. The project Team including the Fire Department agreed that the proximity of this station to the existing 6300 building (with the assumption of utilizing the vacancy after the Police Department's move into the new Justice Center), is a reasonable strategy to be able to keep moving forward with the project within the current schedule and budget. See Attachments Al & A2 for details. The Project Team also evaluated the drive -through station design. The additional paved area for the rear apron, combined with the expected higher cost of excavation and import of structural fill material resulted in $650,000 above the current budget (this also assumes bidding the Teal areas as an alternate). See Attachments B1, B2 for details. 35 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Public Safety Committee is asked to make a recommendation to the full Council on whether to proceed into the Schematic Design phase between the following options: 1) Retain the current back -in station design, with the alternate bidding of the interior finishes as described above. This option will keep the City in budget moving forward. 2) Design the drive -through site plan preferred by the Fire Department, with the understanding of the additional $650,000 of funding required to complete the project. The time -sensitive decision to be made is to choose one of the two site plans. While there is still time for the Council to decide on whether or not to include finishing of the interior spaces, the decision to change the site plan to the drive -through option has to be made now. The design team can not proceed into the Schematic Design phase unless one option is selected by the Council. The additional project funding required by these decisions would have to be identified to provide direction to City staff on moving forward. Some of the possible options for additional funding could come from one of the following sources; through additional debt financing, utilizing future apparatus and equipment funds, decreasing costs in other projects or repurposing of general funds. ATTACHMENTS Al - Weinstein AU's site plan for back -in station A2 — Weinstein AU's pre -design floor plan for back -in station B1 - Weinstein AU's site plan for drive -through station B2 - Weinstein AU's pre -design floor plan for drive -through station 36 \\citystore\City Common\Council Agenda Items\Communications\PublicSafetySep4\Fire Station 52 PreDesign Estimate Memo to Council - dc_Ih.docx Attachment Al 40'-0" SECTION A (I n%iZii eth EXISTING RETAINING WALL FILL 126.5 ADMIN / LINE OF EXISTING GRADE _ _ _ _ _ LIVING 112.5FF ---- ___ NEW +/-15'H RETAINING WALL I1Y <STQIR &'LIF F 43 CITY HALL PARING W PRELIMINARY SITE STUDY ENTRY PLAZA 111.0---------108.0 NEW RETAINING VISITIN C APPA ■■_■_ ■_� ■■ar• 99 6a6 WALL Ty. PARKIN AIMr' _..-• ■te• r ::.IIIIIE3ii . . AiffiEtiiM A Now - Am CIF ASMW .Mar .■ter W LL W 4•• Ela r so ' - 6 ii~- mmr. A!!' TFS52 BACK -IN TOTAL BUILDING = APPROX 15,800 GSF ADMIN = APPROX 3,000 SF 1■■■aPll ■1•\ MEN 98 NEW CONCRETE CURB AND SIDEWALK ess° 98.39 se gS�A x s 9q�9 :95.77 SITE AREA: 110,469 SF SCALE: 1" = 40' Weinstein A+U TUKWILA FIRE STATIONS 8/22/18 x 92.1 CO CO Attachment A2 NECH LAUND BUNKS BU KS ELEC TFS52 BACK -IN CONCEPTUAL LAYOUT TOTAL BUILDING = APPROX 15,800 GSF ADMIN = APPROX 3,000 SF MECH PHYS TRAINING WC GREAT ROOM BACKUP EOCI TRAINING UPPOR1 DECK HAM17 XPL ADMIN ED CONCEPTUAL PROGRAM STUDY SCALE: 1/32" = 1'-0" w Weinstein A+U TUKWILA FIRE STATIONS 8/22/18 O irrAls 11 VA, 1144,- 40'-0" EXISTING RETAINING WALL FILL 122.0 THE" NG WALL'', 131.5 123.0 SECTION A 122.68 120.95 112.0 LINE OF EXISTING GRADE NEW +/-10'H RETAINING WALL I1Y <STQIR &'LIF F 43 CITY HALL PARING ADMIN 111.0 FF LIVING ------------ NEW RETAINING EMS & APP BAY STORAGE (1-STORY) APP BAY +111.0 FF LIVING & ADMIN (2-STORIES) 2ND FLR DECK i 411PANN\ TRA�F GEN ' 108.58 MOI J TAR '1031 10,8.46�' 996ao ENTRY PLAZA 105.0 WALL ISITING APPARATU, % % MAX S e " ON APRO 10966 +111.0 FF i %D Priuuiu®uiUl iraa11=r1i1111ir SCREE ro 906 A3 ' 1 ARK 10D 100 08 Attachment B 1 TFS52 DRIVE TH RU TOTAL BUILDING = APPROX 15,800 GSF ADMIN = APPROX 3,000 SF NEW ONCR ammommgm ., •uINNEN&'------ ..M5...M., rigraWN (BELOW-GROUN DETENTIO ' VA 13-)3 o s� IDEN 98 NEW CONCRETE CURB AND SIDEWALK 959 98.39 9 94�9 :6.77 SITE AREA: 110,469 SF 92. PRELIMINARY SITE STUDY SCALE: 1" = 40' Weinstein A+U TUKWILA FIRE STATIONS 8/22/18 N Attachment B2 SUPPORT EMS RECEW AIR _OCK FIRST FLOOR APP BAY WASH TFS52 DRIVE-THRU CONCEPTUAL LAYOUT CONCEPTUAL PROGRAM STUDY Weinstein A+U TOTAL BUILDING = APPROX 15,800 GSF ADMIN (TEAL) = APPROX 3,000 SF PHYS TRAINING WC BACKUP EOCI TRAININ GREAT ROOM HAMIEXPL SUPPORT WC L 11111111 il DECK SECOND FLOOR ED SCALE: 1/32" = 1'-0" TUKWILA FIRE STATIONS 8/22/18 44 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes September 4, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Peggy McCarthy, Kim Walden, Eric Dreyer, Aaron Williams, Jay Wittwer, Vicky Carlsen, Rachel Bianchi, Laurel Humphrey Guests: Justine Kim, Shiels Obletz Johnsen; Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA Chair Hougardy announced that the Workforce Telestaff System agreement would be postponed to a future date, and that Shiels Obletz Johnsen (SOJ) would provide a status update on the current and purchased sites for Station 54. A. Agreement: Workforce Telestaff System for Police Department Postponed. B. Fire Station 52 Pre -Design Options and Estimate Staff is seeking Council direction on a site plan option to take into the Schematic Design phase *for Station 51. The pre -design estimate has been completed and the project team has determined that the project would only be within the currently approved budget if the interior finishes of the administrative offices and training room/EOC space will be delayed and bid as an alternate. Since this building is close to the 6300 building, vacancies in the latter can be used as interim administrative space. In addition, the Fire Department requested the evaluation of an alternate site plan including the ability to drive through the apparatus bays rather than the current design of back -in only. It has been determined that a drive through site plan would result in an additional cost estimated to be $650,000 above the current budget. Choosing either drive -through or back -in is a time sensitive decision for the Council as the design team cannot proceed until the choice is made. The additional project funding could come from additional debt financing, use of future apparatus and equipment funds, decreasing other project costs or repurposing general funds. Councilmembers discussed the pros and cons of the options. Councilmember Hougardy asked if there would be a list of other design alternates requested by the Fire Department. Alternates will be developed during the Schematic Design and Design Development phases. Councilmember Robertson asked how firefighters would prioritize the drive -through option on Station 54 with other preferred alternates, and Chief Wittwer stated this would be top priority. Councilmembers Hougardy and McLeod expressed support for 45 Public Safety Committee Minutes September 4, 2018 proceeding with the drive -through design as this is a permanent decision on a 50-year building, and funding can be worked out. Councilmember Robertson expressed reservation on committing to additional costs, particularly when addressing City Hall and 6300 Building deficiencies remains unplanned and unfunded. MAJORITY APPROVAL. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. C. Fire Station 54 Status Update SOJ and staff provided a status update on activities associated with the current Fire Station 54 site as well as the new site that was purchased prior to the Council's decision to remove a new station from the Public Safety Plan. Per the Council's direction, a building assessment is underway and the Committee will receive cost estimates for varying tiers of retrofit within the next month. Councilmember Robertson requested a table comparing cost estimates for Station 54 both before the Council's "D-20" decision and after, including retrofit costs and the soft costs absorbed by the other two stations. The Star Nursery site purchased for the proposed new Station 54 has a derelict house on it that should be demolished as soon as possible due to its liability to the City. SOJ is collecting estimates on the demolition cost, which is funded by the approved Lydig contract amendment for preconstruction services. The Committee expressed support for moving ahead with demolition as soon as possible. D. 2019-2020 Biennial Budget: Public Safety Plan and City Facilities Staff returned with the additional information requested on the proposed budgets for Public Safety Plan (305 Fund) and City Facilities (306 Fund). The Public Safety Plan fund is used to account for construction costs associated with the new Justice Center and fire stations, including voter -approved debt, LTGO debt and dedicated revenue sources. The City Facilities fund includes LTGO bond proceeds in 2019 to purchase land and remodel facilities for the Public Works Shops facility. In response to information requests made at the last meeting, staff added details explaining capitalization of supplies and equipment, clarified Capital Improvement Program "revenues," added a summary of costs spent to date and proposed budget for Station 54, and provided further explanation on the proposal to change the debt issuance to $25 million to true up the budget for these funds. $297,000 is the proposed estimate for the cost to retrofit Station 54. If the Council agrees with the $25 million debt issuance, the drive -through design on Station 52 will be funded. Committee members expressed support for $25 million with the understanding that not all we used if not needed. They requested the 305 and 306 budgets return prior to moving on to Committee of the Whole. RETURN TO COMMITTEE. III. MISCELLANEOUS Adjourned 6:33 p.m. Committee Chair Approval Summary by LH 46 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 09/10/18 HH rAi! Orc. (--- ITEM INFORMATION ITEM No. 3.D. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/10/18 AGENDA ITEM TrTLE Review Public Works (000.13), Streets (000.16) & Equipment Rental (Fleet 501) for 2019-2020 Proposed Budget CATEGORY // Discussion 09/10/18 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date AN Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ IT ❑ P&R ❑ Police ❑ DCD /1 Finance ❑ Fire /1 PW SPONSOR'S Council is being asked to review the Public Works (000.13), Streets (000.16), and the SUMMARY Equipment Rental (Fleet 501) funds for the 2019-2020 Proposed Budget. If no other changes are requested, Council consensus will be requested to move the Public Works and Equipment Rental funds forward to the final budget package for approval in November. RI:VTE CIED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 08/27/18 &09/05/18 ❑ F&S Cmte ❑ Parks Comm. CHAIR: THOMAS /1 Transportation Cmte ❑ Planning Comm. MCLEOD COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMrrTEE Public Works Department For Information Only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDPTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/10/18 MTG. DATE ATTACHMENTS 09/10/18 Informational Memorandum dated 08/24/18 Draft Public Works (000.13), Streets (000.16) and Equipment Rental (501 Fleet) Minutes from the Transportation and Infrastructure Committee meeting of 08/27/18 47 48 City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director , //- BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: August 24, 2018 SUBJECT: Proposed 2019-2020 Biennial Budget Public Works (000.13), Streets (000.16) and Equipment Rental (Fleet 501) ISSUE Transportation and Infrastructure Committee to review Proposed 2019-2020 Biennial Budget and Capital Improvement Programs for Public Works, Streets, and Equipment Rental (Fleet 501). BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering is 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. DISCUSSION & FISCAL IMPACT The proposed budget for the Public Works department includes a 3% reduction in 2019 for $243,000 and $239,975 in 2020. The budget also includes COLA increases along with pension and healthcare increases as well as proposed utility increases. Public Works (000.13) and Streets (000.16) General Fund • Engineering: Changed position to Deputy Public Work Director/City Engineer. Reduced professional services by $28,400 for the 3% reduction. • Development Services: The Water/Sewer Senior Program Manager is now the Development Manager and funded with 20% development, 40% water, and 40% sewer. • Facility Maintenance: Reduced custodial supplies by $15,000 and repairs and maintenance by $85,000 for the 3% reduction. • Streets: Reduced Transportation (roadway) repairs by $5,000 and traffic control devices by $91,600 for the 3% reduction. Equipment Rental — Fleet 501 Fund • Fleet's operations and maintenance expenditures has a 4.86% increase in 2019 and a decrease of 14.79% in 2020. • 9 new Police vehicles and 4 new Fire vehicles (Fire part of Public Safety Plan). • Analysis of funding the 501 Fund will continue to be on the work plan. RECOMMENDATION Transportation and Infrastructure Committee approval to forward the Public Works and Equipment Rental of the 2019-2020 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget for Public Works and Equipment Rental W:\Shared Copy Only\Gail\Budget 2019-2020\Info Memo TC Review 2019-2020 PW & Fleet 082418.docx 49 50 Public Works PUBLIC WORKS DIRECTOR PAK C V' ORKS ANALYST MAINTENANCE OPERATIONS MANAGER STREETS M&O SUPERINTENDENT ♦ WATER Mb0 SUPERINTENDENT S&J9 rSURFAC E WATER M40 FACILRTIESM&O suP8INTE NDEUT [EQUIP. RENTAL M&O SUPERINTENDENT ♦ ADMIN suPP mkt T EO+FArIAN(Y ROADWAY M40 1_ FOREW N (1 5} MANTE.NA'JCE . WORT (3) A DIAN SI111-'JIi T 783NCYtiN TRAFFC FOREMAN (1) M40 FOREMAN _fVVATE2 QUALITY SPECIA LIS T SEER MSO F06IFTMN • SUR VTR M14O FOREBV N (1 S} FAGI(TE OPS -Eo-EJICIAN 12) LEAD FACRLUTIES. FLEET TE^_hulcWN (4) MONT & OPS &€CWUST 15) SENIOR MAIN! OPS SPRCIAJ.ST ♦ MA NT & GIPS S ECIALIST 14) 9E14}OR FUW NTS CPS sPECIALST II? rwNT & OPS. SFE;WLST CI 5) Et110'P MA NT b OPS SPECIALIST 1 l (FLAN & CP5 SPECLALSI (5SI PA Cl/TIES CUSTODIAN (5) DEPUTY PW DIRECTORICITY ENGINEER DEVELOPMENT OEN, ELomorNT SERVICES TRANSPORTATION SYSTEMS SURFACE WATER UTILITY PROJECT MANAGEMENT NA NA Cie4 SENIOR ERGS; ♦ S8�IOfT FPNJ M4+14GE2 SEW- R MOG , MANAGER SRIR3E SENIOR Prscd3 ♦ A NAG t � J EI1SNEER (2 TRDJEC I }NSPECToR Y N SLWQRT TLCHNC W N T'RAFFC ENC COORDINATOR HASITATPP OJECT� MANAGER siDOEs COORUNA 7 ON [)1POES CT OR Mk%rw (2) SENIOR PROJ • }l INSPECTOR 51 52 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 000 POSITION: Director The function of the Public Works Department is to preserve, enhance, and promote Tukwila's quality of life and public safety through the construction and operation of reliable and sustainable infrastructure services necessary to meet the demands of our growing and diverse community. 2017-2018 Accomplishments • Completed Cascade View Safe Routes to School Phase II project. Strategic Goal 1. • Finished design of 53rd Ave S Improvements and started construction. Strategic Goal 1. • Finished design of 42nd Ave S Phase III and started construction. Strategic Goal 1. • Completed construction of the TUC Pedestrian/Bicycle Bridge. Strategic Goal 3. • Completed construction of the Baker Blvd Non -Motorized Project. Strategic Goal 3. • Completed construction of the Major Maintenance on 3 Bridges Project. Strategic Goal 3. • Completed construction of the S 144th St Phase II Project. Strategic Goal 1. • Finished design of Boeing Access Rd Bridge Rehab and started construction. Strategic Goal 3. • Began design of the Strander Boulevard Extension Phase 3 Project. Strategic Goal 1. • Cleaned Tukwila International Blvd streetscape at higher frequency. Strategic Goal 1. • Completed additional segments of the CBD Sewer Rehabilitation Project. Strategic Goal 1. Utility Comp Plan Goal 12.1. 2019-2020 Outcome Goals • Improve pedestrian safety. Strategic Goal 1. • Improve City Facilities to enhance public safety and efficiencies. Strategic Goal 4. • Improve customer service. Strategic Goal 4. 2019-2020 Indicators of Success • Finish design and continue to explore funding for Strander Blvd Extension Phase 3. Strategic Goal 3. • Complete construction of Boeing Access Rd Bridge Rehabilitation. Strategic Goal 3. • Complete construction of Boeing Access Rd Bridge over Airport Way. Strategic Goal 3. • Complete construction of 53rd Ave S Improvements. Strategic Goal 1. • Complete construction of 42nd Ave S Phase III Improvements. Strategic Goal 1. 2019-2020 Performance Measures • Improve development permit review and approval process. • Improve operations and maintenance task prioritization, tracking, and reporting. • Improve engineering contracting process for capital projects. • Maximize efficiency of enterprise fund utilities. • Improve internal service work order tracking and reporting. 53 Performance Measures Public Works - Facility Maintenance Inventory 2016 Actual 2017 Actual 2018 Estimated 2019 Projection 2020 Projection Number of City facilities 42 42 42 42 45 Number of City employees 345 346 348 348 348 Amount of square footage for all City facilities 251,733 251,733 251,733 251,733 382,264 Amount of square footage covered by City custodial svces 149,957 149,957 149,957 149,957 242,257 Public Works - Street Maintenance 2016 Actual 2017 Actual 2018 Estimated 2019 Projection 2020 Projection Traffic Signals & Signs of City -owned streetlights repaired within 72 hours. For Seattle City Light/Puget 80% 80% 80% 80% 80% % of all traffic signal problems corrected within 24 hours 100% 100% 99% 100% 100% Number of signalized intersections 68 68 72 72 74 Hours maintaining all City -owned traffic signals: 7,500 7,500 8,000 8,000 8,500 Number of traffic signal emergency calls 30 40 40 40 45 Evaluate reflectivity of all signs once a year 75% 75% 75% 75% 75% Number of signs maintained 4,325 4,350 4,420 4,450 4,500 of potholes repaired within 96 hours of notice 100% 100% 100% 100% 100% Amount of hours spent on graffiti removal (annual) 1,050 2,000 2,000 2,400 2,400 City street cleaning: of Residential streets twice a year. 100% 100% 100% 100% 100% % of Arterial residential and commercial/industrial roads swept three times a year. 100% 100% 100% 100% 100% of Arterial commercial/industrial roads swept four times a year. 100% 100% 100% 100% 100% Inventory Number of Residential lane miles 90 90 90 90 90 Number of Commercial lane miles 127 127 127 127 127 Sidewalks (miles) 72 72 72 72 72 Budget Changes Discussion Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. The City Engineer is now a Deputy Public Works Director/City Engineer. The Water/Sewer Senior Program Manager is now the Development Manager with a salary breakdown with 20% Development (000.13), 40% Water (401), and 40% Sewer (402 Fund). Services Additionally, utility accounts were increased to reflect proposed rate increases. Capital No capital purchases are scheduled for 2019/2020. 54 Expenditure Summary Public Works Department Actual Budget Percent Change Expenditures By Program 2016 2017 2018• 2018 2019 2020 2018-19 2019-20 Administration $ 549,693 $ 417,760 $ 430,707 $ 462,586 $ 481,073 $ 492,183 4.00% 2.31% Maintenance Administration 377,114 383,299 330,804 405,203 391,027 406,641 -3.50% 3.99% Engineering 562,204 433,266 414,047 660,377 654,829 677,040 -0.84% 3.39% Development Services 466,017 499,075 468,048 501,197 531,329 544,986 6.01% 2.57% Facility Maintenance 1,731,284 1,845,062 1,819,787 1,846,684 1,890,354 1,907,008 2.36% 0.88% Street Maintenance 2,897,968 3,037,318 3,013,921 3,149,643 3,354,733 3,248,710 6.51% -3.16% Department Total $ 6,584,280 $ 6,615,781 $ 6,477,313 $ 7,025,690 $ 7,303,346 $ 7,276,569 3.95% -0.37% Public Works Department Expenditures By Type 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ 2,732,877 $ 2,611,012 $ 2,474,280 $ 2,834,174 $ 2,924,726 $ 3,013,501 3.20% 3.04% Personnel Benefits 1,086,456 1,107,815 1,195,240 1,246,038 1,315,000 1,366,814 5.53% 3.94% Supplies 369,506 347,309 295,098 425,700 311,100 314,125 -26.92% 0.97% Services 2,377,459 2,531,440 2,512,696 2,519,778 2,752,519 2,582,129 9.24% -6.19% Intergovt. Svcs & Taxes 10 10 - - - - 0.00% 0.00% Capital Outlays 17,972 18,195 - - - - 0.00% 0.00% Department Total $ 6,584,280 $ 6,615,781 $ 6,477,313 $ 7,025,690 $ 7,303,346 $ 7,276,569 3.95% -0.37% *Projected 55 Department Detail Staffing and Expenditure by Program - Public Works PROGRAMS FTE BUDGET PERCENT CHANGE 2019 2020 2019-20 Utilities/Alarm/Insurance/PMs 0.15 660,190 641,266 (2.87%) Facility Cleaning/Custodians 5.4 592,203 611,361 3.2% Permits 4.4 567,132 582,705 2.7% CIP/Budget Administration 3.7 565,248 582,106 3.0% Facility Improvements 2.5 515,310 526,479 2.2% PW Contracts/Claims/Invoices 2.7 319,406 329,143 3.0% Tukwila Works 0.85 110,717 115,140 4.0% General PW Administration 0.45 109,746 113,799 3.7% Personnel Issues 0.55 103,750 108,570 4.6% Regional Issues 0.55 102,136 106,522 4.3% City Clerk Record Center 0.00 100,000 100,000 - TCC Rental Setup/Breakdown/Damage 0.85 82,009 84,977 3.6% Cleaning Park Restrooms 0.55 50,469 52,119 3.3% Council Chamber Setup 0.3 27,748 28,750 3.6% Emergency Preparedness 0.15 27,120 28,471 5.0% Code Enforcement/Police Bldg Support 0.15 15,426 16,450 6.6% PROGRAM TOTALS 23.20 3,948,612 4,027,858 2.0% *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Program Descriptions - Public Works Utilities/Alarm/Insurance/PMs: Fixed fees for Utilities, alarm charges, insurance, PMs Facility Cleaning/Custodians: Custodians & supplies and 25% Tanya Permits: Private Development CIP/Budget Administration: Capital Improvement Program Tracking and Budget Facility Improvements: 3 FTEs & facility repairs and 25% Tanya Public Works Contracts/Claims/Invoices: Public Works Contracts through Committee and Council approval along with claims Tukwila Works: Research and response to See Click Fix's Tukwila Works General Public Works Administration: Overall PW Supervision 56 Personnel Issues: Personnel Regional Issues: Regional Transportation, Water, Sewer etc. City Clerk Record Center: Rental for City Clerk Records Center Tukwila Community Center Rental Setup/Breakdown/Damage: TCC Cleaning Park Restrooms: Custodians clean 5 park restrooms Council Chamber Setup: Council setup for court/meetings Emergency Preparedness: Emergency Preparedness Code Enforcement/Police Building Support: Boarding up private residences for code enforcement/Police Staffing and Expenditure by Program — Street Maintenance PROGRAMS FTE BUDGET PERCENT 2019 2020 2019-20 Utilities/Surface Water 0.00 1,175,000 1,216,000 3.5% Road & Street Admin 0.30 577,893 391,082 (32.33%) Traffic Control Devices 1.60 293,981 302,539 2.9% Transportation 1.80 241,954 247,946 2.5% Street Cleaning 1.60 203,505 209,060 2.7% Tukwila Int'l Blvd Bus Stop/Streetscape 1.70 195,212 197,263 1.1% Tukwila Works 1.30 149,422 153,939 3.0% Streetscapes/Median Landscaping 0.95 132,437 136,752 3.3% Street Lighting 0.70 104,944 107,388 2.3% Snow & Ice Control 0.60 78,787 80,885 2.7% Video & Fiber 0.25 61,184 62,072 1.5% Structures 0.5 47,163 47,553 0.8% Sidewalks 0.5 46,652 48,437 3.8% Streets Administration 0.30 46,601 47,797 2.6% PROGRAM TOTALS 12.00 3,354,733 3,248,711 (3.16%) *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Program Descriptions — Street Maintenance Utilities/Surface Water: Surface Water, Electricity, Gas Road and Street Administration: Training, Insurance, Fleet replacement Traffic Control Devices: Traffic Signals, Signage, & buttons Transportation: Roadside Cleanup, asphalt & shoulder repairs Street Cleaning: Sweeping, tree removal, etc. 57 Tukwila International Boulevard Bus Stop/Streetscape: Tukwila Inter') Blvd cleanup and maintenance Tukwila Works: Citywide response to complaints Streetscapes/Median Landscaping: Street landscaping Street Lighting: Repair of metal street light poles Snow and Ice Control: Snow removal & salt brine Video and Fiber: Video machinery and conduit repair, maintenance Structures: Any minor structural repairs, graffiti removal on structures Sidewalks: Sidewalk repair, tree root fixes Streets Administration: Administrative Expenditure Detail - Salaries & Benefits Salaries are based on contractual costs for existing positions and include a cost of living adjustment per contractual agreements. Public Works Department Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Public Works Director 1 1 $ 163,059 $ 49,738 1 $ 166,584 $ 51,128 Maintenance Operations Manager 1 1 116,095 42,508 1 123,672 45,137 Development Manager 0 0.2 28,304 9,074 0.2 28,858 9,320 Engineer- Development 2 2 210,687 78,341 2 215,195 81,077 Project Inspector 1 1 65,068 37,597 1 66,360 39,200 Deputy Public Works Dir./City Engineer 1 1 115,967 55,027 1 124,802 58,087 Senior Program Manager 1 1 124,902 51,344 1 127,368 53,158 Senior Project Inspector 1 1 86,789 37,412 1 89,057 38,985 Traffic Engineering Coordinator 1 1 99,169 47,658 1 101,208 49,571 Public Works Analyst 1 1 106,863 39,666 1 108,960 41,014 Admin Support Technician 2 2 123,833 60,344 2 126,857 62,753 Admin Support Specialist 2 2 132,191 77,432 2 135,828 80,733 Facilities Ops Technician 1 1 76,331 26,510 1 77,784 27,467 Facilities Maint Technician 1 1 66,611 40,812 1 70,668 43,132 Lead Facilities Custodian 1 1 74,431 26,121 1 79,728 27,875 Facilities Custodian 5 5 311,093 143,324 5 318,035 149,355 Maint & Ops Superintendent 2 2 210,976 97,967 2 215,088 101,803 Maint & Ops Foreman 1.5 2.5 214,698 108,969 2.5 219,144 108,417 Traffic Operations Foreman 1 0 - - 0 - - Maint & Ops Specialist 5 5 360,272 171,396 5 374,440 179,820 Maintenance Worker 3 3 168,388 101,323 3 174,865 106,342 Extra Labor 45,000 4,460 45,000 4,460 Overtime 24,000 2,378 24,000 2,378 Clothing Allowance - 5,600 - 5,600 Department Total 34.5 34.7 $ 2,924,726 $1,315,000 34.7 $ 3,013,501 $1,366,814 58 Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities, and repair & maintenance, among others. Public Works Actual Budget Expenditures 2016 2017 2018* 2018 2019 2020 Salaries $ 2,669,627 $ 2,510,737 $ 2,397,125 $ 2,768,174 $ 2,855,726 $ 2,944,501 Extra Labor 44,048 57,408 36,704 45,000 45,000 45,000 Overtime 19,203 42,866 40,451 21,000 24,000 24,000 FICA 202,372 194,053 204,921 210,729 214,403 219,330 Pension 301,293 302,889 336,745 332,362 362,662 368,936 Industrial Insurance 54,621 50,039 60,264 75,160 73,396 81,061 Healthcare 513,812 556,252 580,936 622,212 658,940 691,886 Unemployment 10,891 1,334 6,273 - - - Clothing Allowance 3,468 3,248 6,101 5,575 5,600 5,600 Total Salaries & Benefits 3,819,333 3,718,827 3,669,519 4,080,212 4,239,727 4,380,315 Supplies 355,538 330,410 280,396 408,250 293,650 296,675 Small tools 13,967 16,898 14,702 17,450 17,450 17,450 Total Supplies 369,506 347,309 295,098 425,700 311,100 314,125 Professional services 66,007 50,774 26,060 34,900 6,700 6,700 Communication 9,998 12,710 9,162 13,450 16,350 16,350 Travel 648 3,794 4,096 4,700 4,300 4,300 Advertising 463 - 1,500 1,500 - - Operating rentals 384,137 428,375 463,802 466,737 696,032 476,337 Insurance 142,260 132,026 134,932 134,036 142,002 147,007 Utilities 1,500,004 1,575,849 1,606,033 1,549,720 1,656,100 1,705,400 Repair and maintenance 259,562 305,885 225,872 279,500 198,000 193,000 Miscellaneous 14,380 22,028 41,238 35,235 33,035 33,035 Total Services 2,377,459 2,531,440 2,512,696 2,519,778 2,752,519 2,582,129 Excise Taxes 10 10 - - - - Capital 17,972 18,195 - - - - Total Other 17,983 18,205 - - - - Total Public Works $ 6,584,280 $ 6,615,781 $ 6,477,313 $ 7,025,690 $ 7,303,346 $ 7,276,569 *Projected 59 60 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Administration FUND NUMBER: 000 POSITION: Director The function of Public Works Administration is to initiate, implement and manage the programs, staff and facilities that provide for the public health, safety and welfare through the design, construction, and maintenance of the municipal infrastructure to include: streets, signals, water, sewer, storm drains, flood control, equipment, vehicles, and facilities. The Public Works Director manages these programs through the Engineering division, Maintenance Administration, Development Services division, and the Facility Maintenance division, the equipment rental fund, and the utility enterprise funds. Numerous relationships with other agencies such as Cascade Water Alliance, King County, Metropolitan Wastewater Agencies, WSDOT, the Regional Transit Authority, and the cities of Renton, SeaTac, Seattle, and Kent are required to coordinate projects and services. Expenditure Summary Public Works - Administration Actual Budget Percent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 405,641 $ 306,967 $ 289,700 $ 323,119 $ 331,838 $ 338,972 2.70% 2.15% Personnel Benefits 119,692 95,833 108,371 102,924 119,547 123,490 16.15% 3.30% Supplies 11,874 7,098 7,327 9,000 6,000 6,000 -33.33% 0.00% Services 12,486 7,862 25,309 27,543 23,688 23,721 -14.00% 0.14% Expenditure Total $ 549,693 $ 417,760 $ 430,707 $ 462,586 $ 481,073 $ 492,183 4.00% 2.31% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Administration Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Public Works Director 1 1 $ 163,059 $ 49,738 1 $ 166,584 $ 51,128 Public Works Analyst 1 1 106,863 39,666 1 108,960 41,014 Admin Support Technician 1 1 61,916 30,143 1 63,428 31,348 Total 3 3 $ 331,838 $ 119,547 3 $ 338,972 $ 123,490 61 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works - Administration Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.543.100.31.00 Supplies - Repairs & Maintenance $ 11,874 $ 7,098 $ 7,327 $ 8,000 $ 5,500 $ 5,500 000.13.543.100.31.01 Supplies - Office Equipment - - - 1,000 500 500 Total Supplies 11,874 7,098 7,327 9,000 6,000 6,000 ' 000.13.543.100.41.00 Profesional Services 5,923 - - - - - 000.13.543.100.42.00 Communication - Phone and postage 1,171 520 853 1,500 800 800 000.13.543.100.43.00 Travel- Mileage, meals, parking 2 8 71 200 300 300 000.13.543.100.45.00 Rental - Copier 2,550 2,786 2,093 2,650 2,800 2,900 000.13.543.100.45.94 Rental - Equipment Replacement Fund 135 10 10 10 67 10 000.13.543.100.45.95 Rental - Equipment 0 & M 670 849 783 783 1,321 1,311 000.13.543.100.48.00 R&M - Plotter, copier and KIP copier 92 - 100 100 100 100 000.13.543.100.48.01 R&M - 800 MHZ radio 1,080 1,080 1,137 1,300 1,300 1,300 000.13.543.100.49.00 Misc - Memberships, registrations, and training 863 2,608 1,262 1,000 2,000 2,000 000.13.543.100.49.51 CenturyLink/Comcast Franchise- - 19,000 20,000 15,000 15,000 Negotiations Total Services 12,486 7,862 25,309 27,543 23,688 23,721 Total Supplies and Services $ 24,359 $ 14,960 $ 32,635 $ 36,543 $ 29,688 $ 29,721 *Projected 62 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Maintenance Administration FUND NUMBER: 000 POSITION: Director The function of Maintenance Administration is to manage the maintenance programs and activities for equipment rental, facilities, streets, water, sewer, and surface water. This division also provides staff support and coordination with the engineering division and other City departments as well as external agencies and service providers. The Maintenance Administration Division is managed by the Maintenance Operations Manager who reports to the Director of Public Works. Expenditure Summary Public Works - Maintenance Administration Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Precent Change 2018-19 2019-20 Salaries & Wages $ 254,783 $ 257,836 $ 201,512 $ 264,410 $ 248,285 $ 259,500 -6.10% 4.52% Personnel Benefits 106,366 113,856 111,365 120,299 119,940 125,870 -0.30% 4.94% Supplies 2,427 758 3,579 5,000 5,000 5,000 0.00% 0.00% Seances 13,538 10,849 14,349 15,494 17,802 16,271 14.90% -8.60% Expenditure Total $ 377,114 $ 383,299 $ 330,804 $ 405,203 $ 391,027 $ 406,641 -3.50% 3.99% 'Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Maintenance Administration Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maintenance Operations Manager 1 1 $ 116,095 $ 42,508 1 $ 123,672 $ 45,137 Admin Support Specialist 2 2 132,191 77,432 2 135,828 80,733 Total 3 3 $ 248,285 $ 119,940 3 $ 259,500 $ 125,870 63 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating and custodial supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works- Maintenance Administration Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.543.101.31.00 Supplies - Office & Operating $ 2,208 $ 758 $ 2,829 $ 3,250 $ 3,250 $ 3,250 000.13.543.101.31.01 Supplies - Office Equipment - - - 1,000 1,000 1,000 000.13.543.101.35.00 Small Tools & Minor Equipment 219 - 750 750 750 750 Total Supplies 2,427 758 3,579 5,000 5,000 5,000 000.13.543.101.41.00 Prof SN.cs - Consultant services 24 - 500 500 500 500 000.13.543.101.42.00 Communication - 726 756 697 750 750 750 000.13.543.101.43.00 Travel - Mileage, meals, parking 213 595 165 300 300 300 000.13.543.101.45.00 Rental - Copiers at Minkler and George 1,993 2,001 4,636 7,000 5,000 5,000 Long Buildings 000.13.543.101.45.94 Rental - Equipment Replacement Fund 1,270 527 527 527 2,005 527 000.13.543.101.45.95 Rental - Equipment 0 & M 7,383 6,110 4,382 4,382 7,212 7,159 000.13.532.101.48.00 - - 1,138 - - - 000.13.543.101.49.00 Misc - Memberships, registrations, and training 1,930 860 2,304 2,035 2,035 2,035 Total Services 13,538 10,849 14,349 15,494 17,802 16,271 Total Supplies and Services $ 15,965 $ 11,607 $ 17,928 $ 20,494 $ 22,802 $ 21,271 `Projected 64 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Engineering FUND NUMBER: 000 POSITION: Director The Engineering Division function is to provide professional engineering services for planning, design, construction, maintenance, and operation of the water, sewer, surface water and transportation infrastructure. Services include coordination with adjoining agencies such as Renton, Kent, Seattle, SeaTac, Water District 125, and Valley View Sewer District, as well as with regional agencies such as King County Metro Transit and Sewer, WSDOT, Green River Basin Technical Committee, Regional Transit Authority, Puget Sound Regional Council, and the Transportation Improvement Board. Other services include assisting development permit review and monitoring of franchise utility operations in the City. The City Engineer is the licensed Professional Engineer official for the City and manages the Engineering Division. The City Engineer provides staff support to assigned Council committees and reports to the Director of Public Works. Expenditure Summary Public Works - Engineering Actual Budget Precent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 348,245 $ 265,171 $ 223,452 $ 427,967 $ 426,828 $ 442,435 -0.27% 3.66% Personnel Benefits 119,165 91,827 130,687 169,962 192,391 200,751 13.20% 4.35% Supplies 6,669 11,698 9,421 8,000 8,000 8,000 0.00% 0.00% Services 88,124 64,570 50,486 54,448 27,610 25,854 -49.29% -6.36% Expenditure Total $ 562,204 $ 433,266 $ 414,047 $ 660,377 $ 654,829 $ 677,040 -0.84% 3.39% 'Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Engineering Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Deputy Public Works Dir./City Engineer 1 1 $ 115,967 $ 55,027 1 $ 124,802 $ 58,087 Senior Program Manager 1 1 124,902 51,344 1 127,368 53,158 Senior Project Inspector 1 1 86,789 37,412 1 89,057 38,985 Traffic Engineering Coordinator 1 1 99,169 47,658 1 101,208 49,571 Clothing Allowance - 950 - 950 Total 4 4 $ 426,828 $ 192,391 4 $ 442,435 $ 200,751 65 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services for project management, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works - Engineering Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.543.130.31.00 Supplies - Office & Operating $ 6,669 $ 7,250 $ 7,563 $ 7,000 $ 7,000 $ 7,000 000.13.543.130.35.00 Small Tools & Minor Equipment - 4,447 1,858 1,000 1,000 1.000 Total Supplies 6,669 11,698 9,421 8,000 8,000 8,000 000.13.543.130.41.00 Prof Svcs - Consultant services for project management, computer support, traffic counts, surveying and transportation modeling, screening for compliance with 45,173 9,191 9,024 28,400 - - ESA, peer reviews, traffic items not covered elsewhere, Development's annual water testing 000.13.543.130.41.02 Prof Svcs - Traffic Modeling 11,086 31,857 10,125 - - - 000.13.543.130.42.00 Communication - Phone service, Nextel and postage 1,694 1,281 1,279 2,300 1,500 1,500 000.13.543.130.43.00 Travel - Mileage, meals, parking 139 81 499 1,500 500 500 000.13.543.130.44.00 Advertising 463 - - - - - 000.13.543.130.45.94 Rental - Equipment Replacement Fund 1,096 1,088 1,088 1,088 2,741 1,088 000.13.543.130.45.95 Rental - Equipment 0 & M 19,621 6,536 14,160 14,160 14,069 13,966 000.13.543.130.48.00 R&M - Copier repairs and maintenance 1,325 4,956 592 1,000 1,000 1,000 000.13.543.130.49.00 Misc - Memberships, prof. licenses, trng, software, subscriptions/publications 7,528 9,581 13,719 6,000 7,800 7,800 Total Services 88,124 64,570 50,486 54,448 27,610 25,854 Total Supplies and Services $ 94,793 $ 76,268 $ 59,907 $ 62,448 $ 35,610 $ 33,854 *Projected 66 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Development Services FUND NUMBER: 000 POSITION: Director The Development Services Division is responsible for reviewing and approving permits associated with land altering, development, residences, and utility permits. The Development Services division works closely with the Department of Community Development to issue permits in a timely fashion. Services include the responsibility of inspecting applicant's utility systems for conformance to the City's standards. The City Engineer oversees this staff, who reports to the Director of Public Works. Expenditure Summary Public Works - Development Services Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Precent Change 2018-19 2019-20 Salaries &Wages $ 332,192 $ 353,926 $ 324,800 $ 349,902 $ 374,975 $ 382,841 7.17% 2.10% Personnel Benefits 133,825 145,149 143,247 151,295 156,354 162,145 3.34% 3.70% Expenditure Total $ 466,017 $ 499,075 $ 468,048 $ 501,197 $ 531,329 $ 544,986 6.01% 2.57% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Development Services Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Development Manager 0 0.2 $ 28,304 $ 9,074 0.2 $ 28,858 $ 9,320 Engineer- Development 2 2 210,687 78,341 2 215,195 81,077 Project Inspector 1 1 65,068 37,597 1 66,360 39,200 Admin Support Technician 1 1 61,916 30,201 1 63,428 31,406 Overtime 9,000 892 9,000 892 Clothing Allowance - 250 - 250 Total 4 4.2 $ 374,975 $ 156,354 4.2 $ 382,841 $ 162,145 67 68 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Facility Maintenance FUND NUMBER: 000 POSITION: Director The function of the Facility Maintenance unit is to preserve all buildings through a preventive maintenance, repair, and operating program in order to provide a safe, pleasant, and productive work environment for City staff and clients. The work is located in 42 facilities including restrooms in City parks, throughout the City, consisting of approximately 251,733 square feet, of which 149,957 square feet is provided with custodial care. Facilities maintained consist of the main City Hall (6200 Building), the 6300 Building, a large community center, library, four fire stations, Minkler, George Long, and Golf maintenance facilities, several public restrooms, and various other buildings. Expenditure Summary Public Works - Facility Maintenance Actual Budget Precent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 549,985 $ 582,536 $ 611,915 $ 595,517 $ 638,557 $ 658,359 7.23% 3.10% Personnel Benefits 251,060 255,421 279,369 285,320 288,271 301,251 1.03% 4.50% Supplies 88,303 77,400 80,833 93,200 78,200 78,200 -16.09% 0.00% Services 841,935 922,815 847,671 872,647 885,327 869,198 1.45% -1.82% Capital Outlays - 6,890 - - - - 0.00% 0.00% Expenditure Total $ 1,731,284 $ 1,845,062 $ 1,819,787 $ 1,846,684 $ 1,890,354 $ 1,907,008 2.36% 0.88% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Facility Maintenance Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 106,091 $ 49,107 1 $ 108,144 $ 51,025 Lead Facilities Custodian 1 1 74,431 26,121 1 79,728 27,875 Facilities Ops Technician 1 1 76,331 26,510 1 77,784 27,467 Facilities Maintenance Technician 1 1 66,611 40,812 1 70,668 43,132 Facilities Custodian 5 5 311,093 143,324 5 318,035 149,355 Overtime 4,000 396 4,000 396 Clothing Allowance - 2,000 - 2,000 Total 9 9 $ 638,557 $ 288,271 9 $ 658,359 $ 301,251 69 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating and repair supplies. Services include inspection fees, rental of equipment, utilities for city facilities, equipment rental and replacement costs and repair & maintenance, among others. Public Works- Facility Maintenance Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.518.300.31.00 Supplies - Operating $ 4,173 $ 3,038 $ 3,416 $ 3,200 $ 3,200 $ 3,200 000.13.518.300.31.01 Supplies - Repairs & Maintenance 44,269 39,566 31,335 37,500 37,500 37,500 000.13.518.300.31.02 Supplies - Custodial 38,730 34,010 44,667 50,000 35,000 35,000 000.13.518.300.35.00 Small Tools & Minor Equipment 1,132 787 1,415 2,500 2,500 2,500 Total Supplies 88,303 77,400 80,833 93,200 78,200 78,200 000.13.518.300.41.00 Prof Svcs - Consultant services inspections - boiler, roof, architectural 1,537 905 2,209 2,000 2,000 2,000 000.13.518.300.42.00 Communication - Nextel phones and pagers, Alarm system monitoring at facilities 4,953 8,593 3,698 4,600 9,000 9,000 000.13.518.300.45.00 Rental - scaffolding, pumps, A/C units, heaters, new copier lease at G Long, Lease of Records Center 86,805 99,078 100,000 100,000 100,000 100,000 000.13.518.300.45.94 Rental - Equipment Replacement Fund 10,695 2,759 2,759 2,759 26,592 2,759 000.13.518.300.45.95 Rental - Equipment 0 & M 28,717 31,816 30,483 30,483 40,835 40,939 000.13.518.300.46.04 Insurance 106,805 107,271 107,581 106,805 107,900 108,200 000.13.518.300.47.00 Public Utility - Facilities electricity, 4,133 4,443 3,154 1,000 5,000 5,000 000.13.518.300.47.21 Public Utility - Electricity 236,501 261,075 251,721 240,000 290,000 295,000 000.13.518.300.47.22 Public Utility - Gas 22,522 32,507 39,785 35,000 36,000 37,800 000.13.518.300.47.25 Public Utility - Water/Sewer 78,173 66,919 70,404 75,000 75,000 75,000 000.13.518.300.47.26 Public Utility - Surface Water 23,279 24,443 24,588 24,000 27,000 27,500 000.13.518.300.48.00 R&M - Facilities repair to security systems, HVAC, roof, plant care, carpet cleaning and exterminating completed by outside vendors 237,082 281,833 211,130 250,000 165,000 165,000 000.13.518.300.49.00 Misc - Memberships, licenses, tuitions for 732 1,173 160 1,000 1,000 1,000 Certified Building Operators Total Services 841,935 922,815 847,671 872,647 885,327 869,198 000.13.518.300.53.00 Intergovernmental - Special Assessments 1 - - - - - Total Intergovernmental 1 - - - - - 000.13.594.180.64.00 Capital - 6,890 - - - - Total Other - 6,890 - - - - Total Supplies, Services and Other $ 930,239 $1,007,105 $ 928,504 $ 965,847 963,527 $ 947,398 *Projected 70 DEPARTMENT: Public Works (16) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Street Maintenance FUND NUMBER: 000 POSITION: Director The function of the Street Maintenance unit is to operate and maintain the traffic control and safety devices of the transportation network which consists of 127 lane miles of commercial/industrial streets and 90 lane miles of residential streets, including bridges, sidewalks, street lighting, and traffic cameras. The Street Maintenance unit maintains relationships with adjoining cities, King County, and Washington State Department of Transportation. Expenditure Summary Public Works - Street Maintenance Expenditures 2016 Actual 2017 2018° 2018 Budget 2019 2020 Precent Change 2018-19 2019-20 Salaries & Wages $ 842,030 $ 844,576 $ 822,901 $ 873,259 $ 904,244 $ 931,393 3.55% 3.00% Personnel Benefits 356,347 405,729 422,201 416,238 438,497 453,307 5.35% 3.38% Supplies 260,232 250,354 193,938 310,500 213,900 216,925 -31.11% 1.41% Services 1,421,377 1,525,345 1,574,882 1,549,646 1,798,092 1,647,085 16.03% -8.40% Intergovt. Services & Taxes 10 10 - - - - 0.00% 0.00% Capital Outlays 17,972 11,305 - - - - 0.00% 0.00% Expenditure Total $ 2,897,968 $ 3,037,318 $ 3,013,921 $ 3,149,643 $ 3,354,733 $ 3,248,711 6.51% -3.16% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Street Maintenance Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 104,885 $ 48,860 1 $ 106,944 $ 50,778 Maint & Ops Foreman 1.5 2.5 214,698 108,969 2.5 219,144 108,417 Traffic Operations Foreman 1 0 - - 0 - - Maint & Ops Specialist 5 5 360,272 171,396 5 374,440 179,820 Maintenance Worker 3.0 3 168,388 101,323 3 174,865 106,342 1 Extra Labor 45,000 4,460 45,000 4,460 0\ertime 11,000 1,090 11,000 1,090 Clothing Allowance - 2,400 - 2,400 Total 11.5 11.5 $ 904,244 $ 438,497 11.5 $ 931,393 $ 453,307 71 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies and small tools specific to roadway maintenance. Services include rental of equipment, utilities for city owned roadways, and repair & maintenance, among others. Public Works - Street Maintenance/Admin Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.16.542.900.31.00 Supplies - Office & Operating $ 979 $ 1,055 $ 1,055 $ 1,000 $ 1,000 $ 1,000 Total Supplies 979 1,055 1,055 1,000 1,000 1,000 000.16.542.900.41.00 Prof Svcs - Membership, testing fees 390 442 442 - - - Total Services 390 442 442 - - - Total Supplies and Services $ 1,369 $ 1,497 $ 1,497 $ 1,000 $ 1,000 $ 1,000 *Projected blic Works - Street Maintenance/General Services Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.543.300.31.00 Supplies - Office & Operating $ 4,525 $ 3,215 $ 4,878 $ 5,000 $ 5,000 $ 5,000 000.16.543.300.35.00 Small Tools & Minor Equipment - - 154 3,000 3,000 3,000 Total Supplies 4,525 3,215 5,032 8,000 8,000 8,000 000.16.543.300.41.00 Professional Services - Consultant services - - 148 600 600 600 000.16.543.300.41.02 Professional Services - Physicals and hearing tests 871 625 600 500 700 700 000.16.543.300.42.00 Communication - Phone bills and Nextel cell phones 14 - 920 2,500 4,300 4,300 000.16.543.300.43.00 Travel - Mileage, meals and lodging to attend mtgs, workshops, seminars 295 2,893 2,689 2,000 2,900 2,900 000.16.543.300.44.00 Advertising - Seasonal help and replacement staff - - 1,500 1,500 - - 000.16.543.300.45.94 Rental - Equipment replacement 97,095 69,720 69,720 69,720 272,510 69,720 000.16.543.300.45.95 Rental - Equipment 0 & M 125,003 202,126 229,775 229,775 217,480 227,558 000.16.543.300.46.00 Insurance - WCIA - - - - - - 000.16.543.300.46.01 Insurance - WCIA 35,455 24,755 27,351 27,231 34,102 38,807 000.16.543.300.48.00 R&M - Maintenance of general use tools and equipment - - - 500 500 500 000.16.543.300.49.00 Miscellaneous - Licenses, tuition, clothing 3,326 7,806 4,793 5,200 5,200 5,200 Total Services 262,059 307,926 337,496 339,526 538,292 350,285 Total Supplies and Services $ 266,583 $ 311,141 $ 342,528 $ 347,526 $ 546,292 $ 358,285 *Projected 72 Public Works - Street Maintenance/Roadwa Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.300.31.01 Supplies - Operating $ 21,066 $ 34,617 $ 45,265 $ 39,000 $ 34,000 $ 34,000 000.16.542.300.35.00 Small Tools & Minor Equipment 5,219 2,515 5,122 4,000 4,000 4,000 Total Supplies 26,285 37,132 50,387 43,000 38,000 38,000 000.16.542.300.41.00 Professional Services - Lab fees for- material testing 706 100 100 100 100 000.16.542.300.43.00 Travel - Mileage, parking, and meals - 216 100 100 - - 000.16.542.300.45.00 Rental - Equipment rentals 1.105 2,968 3,277 3,400 3,400 3,400 000.16.542.300.47.00 Public Utility - Utility charges specifically from street projects 42 151 280 100 100 100 000.16.542.300.47.01 Public Utility - Surface water fees - - - - - - 000.16.542.300.47.02 Public Utility - Waste Management 20,311 9,721 6,954 10,000 10,000 10,000 Disposal 000.16.542.700.47.25 Public Utility - Water/Sewer 6,436 8,309 - - - - 000.16.542.300.47.26 Public Utility - Surface water fees 717,857 753,574 776,399 776,620 815,000 840,000 000.16.542.300.48.00 R&M - Repairs of saw cuts and grinder- sharpening - 7,383 100 100 100 Total Services 745,750 775,646 794,493 790,420 828,700 853,700 000.16.594.430.64.00 Machinery and Equipment - - - - - 000.16.594.440.64.00 Machinery and Equipment - 11,305 - - - 000.16.594.480.64.00 Machinery and Equipment 17,972 - - - - - Total Other 17,972 11,305 - - - - Total Supplies, Services and Other $ 790,007 $ 824,083 $ 844,880 $ 833,420 $ 866,700 $ 891,700 *Projected Public Works - Street Maintenance/Structures Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.16.542.500.31.01 Supplies - Repairs & Maintenance $ 2,137 $ 1,722 $ 3,545 $ 1,000 $ 1,000 $ 1,000 Total Supplies 2,137 1,722 3,545 1,000 1,000 1,000 000.16.542.500.48.00 R&M - Structures & Bridges repairs done- by outside vendors 18,015 1,183 1,500 5,000 Total Services - 18,015 1,183 1,500 5,000 - Total Supplies and Services $ 2,137 $ 19,737 $ 4,728 $ 2,500 $ 6,000 $ 1,000 Public Works - Street Maintenance/Lightin Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.630.31.01 Supplies - Repairs & Maintenance $ 12,319 $ 24,264 $ 11,221 $ 25,000 $ 25,000 $ 25,000 000.16.542.630.35.00 Small Tools & Minor Equipment - 975 500 500 500 500 Total Supplies 12,319 25,239 11,721 25,500 25,500 25,500 000.16.542.630.41.00 Professional Services - Utility one call locating services 527 632 656 500 500 500 000.16.542.630.43.00 Travel - Mileage, meals, and parking - - 100 100 - - 000.16.542.630.47.21 Public Utility - Electricity 294,627 300,513 299,749 264,000 277,000 291,000 000.16.542.630.47.22 Public Utility - Gas 708 870 3,452 6,000 1,000 1,000 Total Services 295,863 302,016 303,958 270,600 278,500 292,500 Total Supplies and Services $ 308,181 $ 327,255 $ 315,679 $ 296,100 $ 304,000 $ 318,000 *Projected 73 Public Works - Street Maintenance/Traffic Control Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.640.31.01 Supplies - Repairs & Maintenance $ 141,697 $ 101,838 $ 67,388 $ 166,000 $ 74,400 $ 77,425 000.16.542.640.35.00 Small Tools & Minor Equipment 2,468 4,704 1,564 2,500 2,500 2,500 Total Supplies 144,165 106,542 68,953 168,500 76,900 79,925 000.16.542.640.41.00 Professional Services - Signal light share of utility one call locating services 252 2,381 423 100 100 100 000.16.542.640.42.00 Communication - Signal phone lines, Sprint access card for laptops 1,440 1,560 1,715 1,800 000.16.542.640.43.00 Travel - Mileage, meals, and parking - - 100 100 - - 000.16.542.640.47.00 Public Utility - Public utility services for signal lights and crosswalks 168 - - - - - 000.16.542.640.47.21 Public Utility - Electricity 70,595 76,438 84,342 80,000 82,000 84,000 000.16.542.640.47.22 Public Utility - Gas - - - 1,000 - - 000.16.542.640.48.00 R&M - Repairs, interlocal for major emergencies, pole replacement 4,286 3,210 20,000 20,000 20,000 Total Services 76,741 80,379 89,790 103,000 102,100 104,100 Total Supplies and Services $ 220,906 $ 186,921 $ 158,742 $ 271,500 $ 179,000 $ 184,025 *Projected Public Works - Street Maintenance/Snow & Ice Control Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.16.542.660.31.01 Supplies $ 7,851 $ 16,889 $ 16,004 $ 10,000 $ 10,000 $ 10,000 Total Supplies 7,851 16,889 16,004 10,000 10,000 10,000 000.16.542.660.43.00 Travel - Mileage, meals, parking - - 300 300 300 300 Total Services - - 300 300 300 300 Total Supplies and Services $ 7,851 $ 16,889 $ 16,304 $ 10,300 $ 10,300 $ 10,300 *Projected 74 Public Works Street Maintenance/Roadside Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.670.31.00 Supplies - Office & Operating $ 16,504 $ 17,871 $ 8,802 $ 12,000 $ 12,000 $ 12,000 000.16.542.670.31.01 Supplies - Tree Replacement 2,029 4,069 13,538 6,000 6,000 6,000 000.16.542.670.35.00 Small Tools & Minor Equipment 1,545 1,709 1,339 1,200 1,200 1,200 Total Supplies 20,078 23,648 23,679 19,200 19,200 19,200 000.16.542.670.41.00 Professional SeMces - Testing sweeping materials for hazardous wastes 225 4,035 1,832 2,200 2,200 2,200 000.16.542.670.43.00 Travel - Mileage, meals, and parking - - 72 100 - - 000.16.542.670.47.00 Public Utility - Electric, gas, and irrigation utilities. 811 77 - - - - 000.16.542.670.47.02 Public Utility - Transfer station fees, recovery & disposal of Freon, electronics recycling 2,646 10,600 30,880 30,000 30,000 30,000 000.16.542.670.47.25 Public Utility - Water 21,195 26,209 14,326 7,000 8,000 9,000 000.16.542.670.48.00 R&M - Rockery repairs by outside vendor 3,525 - - 500 500 500 000.16.542.670.48.01 R&M -Contractor for tree removal by outside vendor 3,395 - 3,000 3,000 3,000 Total Services 31,797 40,921 47,109 42,800 43,700 44,700 000.16.542.670.53.00 Excise Tax 10 10 - - - - Total Intergovernmental 10 10 - - - - Total Supplies, Services and Other $ 51,885 $ 64,579 $ 70,788 $ 62,000 $ 62,900 $ 63,900 *Projected Public Works - Street Maintenance/Video & Fiber Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.800.31.00 Supplies - Office & Operating $ 38,510 $ 30,473 $ 10,000 $ 30,000 $ 30,000 $ 30,000 000.16.542.800.35.00 Small Tools & Minor Equipment 3,384 1,762 2,000 2,000 2,000 2,000 Total Supplies 41,894 32,235 12,000 32,000 32,000 32,000 000.16.542.800.48.00 R&M - Video & Fiber electronic- calibration, repairs to testing equipment - - 1,500 1,500 1,500 Total Services - - - 1,500 1,500 1,500 Total Supplies and Services $ 41,894 $ 32,235 $ 12,000 $ 33,500 $ 33,500 $ 33,500 *Projected Public Works - Street Maintenance/Sidewalks Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.610.31.01 Supplies - Office & Operating $ - $ 2,678 $ 1,562 $ 2,300 $ 2,300 $ 2,300 Total Supplies - 2,678 1,562 2,300 2,300 2,300 000.16.542.610.45.00 000.16.542.610.48.00 R&M - Sidewalk repairs R&M - Sidewalk repairs - 8,777 - - 110 - - - - - - - Total Services 8,777 - 110 - - - Total Supplies and Services $ 8,777 $ 2,678 $ 1,672 $ 2,300 $ 2,300 $ 2,300 *Projected 75 DEPARTMENT: Public Works FUND: Equipment Rental & Replacement RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 501 POSITION: Director The function of the Equipment Rental unit is to provide a fleet of vehicles and equipment with an operation maintenance and replacement program and to supply the City with adequate, safe, economical and on - demand operational cars, trucks, and specialty equipment. Services are provided through in-house labor and contracted services. The current fleet consists of approximately 193 vehicles and 134 other pieces of equipment. 2017-2018 Accomplishments • Continued support to City staff with expert fabricating skills • Provided Fire apparatus replacement projections for the Public Safety Plan • Upgraded emergency response fleet with tablets • Changed Police Department camera technology to new Taser vendor 2019-2020 Indicators of Success • Continue to promote the pool car program for maximum use of shared resources. • Evaluate and adjust replacement plan for cost effective and appropriate replacement solutions. Performance Measures Public Works - Equipment Rental (Fleet) Improve fleet service 2016 Actual 2017 Actual 2018 Estimated 2019 Projection 2020 Projection Work orders issued (number of service tickets) 1,410 1,220 1,200 1,200 1,200 Preventive Maintenance (PM) Completed 416 311 280 300 300 Gallons of Fuel Consumed 142,483 144,202 144,000 146,000 149,000 Number of Accidents 74 62 80 80 80 Capital Number of new patrol vehicles purchased 5 8 2 4 1 Average Age of Fleet 11 years 9 years 8 years 8 years 8 years Inventory Number of passenger vehicles 158 159 159 161 161 Number of motorcycles 6 7 5 5 5 Number of pieces of medium/heavy equipment (dump trucks, etc) 66 66 66 66 66 Number of miscellaneous equipment (mowers, generators, etc) 136 137 137 139 139 76 Revenue and Expense Summary Equipment Rental & Replacement Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Charges for Services ERR O&M Dept Charges $ 1,332,505 $ 1,687,068 $ 1,965,872 $ 1,965,872 $ 2,071,944 $ 2,104,488 5.40% 1.57% Equipment Replacement Charges 734,384 690,596 684,686 684,686 1,187,252 682,817 73.40% -42.49% Total Charges for Services 2,066,889 2,377,664 2,650,558 2,650,558 3,259,196 2,787,305 22.96% -14.48% Miscellaneous Revenue Investment Earnings 29,435 45,818 13,027 14,269 14,269 14,269 0.00% 0.00% Other Misc Revenue 2,043 300 704 150 150 150 0.00% 0.00% Total Miscellaneous Revenue 31,478 46,119 13,732 14,419 14,419 14,419 0.00% 0.00% Sale of Capital Assets 96,953 100,509 41,155 30,000 30,000 30,000 0.00% 0.00% Transfers In - Fund 305 - 160,573 4,542,972 1,450,000 540,000 362,000 -62.76% -32.96% Total Revenue 2,195,320 2,684,865 7,248,417 4,144,977 3,843,615 3,193,724 -7.27% -16.91% Operating Expenses Salaries & Wages 385,626 390,856 374,831 408,541 439,817 447,801 7.66% 1.82% Personnel Benefits 163,964 148,837 192,738 203,071 203,260 211,344 0.09% 3.98% Supplies 498,152 567,258 664,188 758,000 758,000 758,000 0.00% 0.00% Services 199,218 219,607 318,419 274,288 285,970 287,301 4.26% 0.47% IntergoVt Services & Taxes 570 1 2 - - - 0.00% 0.00% Total Operating Expenses 1,247,530 1,326,558 1,550,178 1,643,900 1,687,046 1,704,446 2.62% 1.03% Capital Expenses Capital Outlay 797,536 1,250,161 5,672,542 2,254,225 2,380,000 1,691,800 5.58% -28.92% Indirect cost allocation 316,578 322,910 329,368 329,368 368,158 381,412 11.78% 3.60% Total Expenses 2,361,644 2,899,629 7,552,088 4,227,493 4,435,204 3,777,658 4.91% -14.83% Beginning Fund Balance 4,559,658 4,393,334 4,178,570 4,557,700 3,874,899 3,283,309 -14.98% -15.27% Change in Fund Balance (166,324) (214,764) (303,671) (82,516) (591,589) (583,934) 616.94% -1.29% Ending Fund Balance $ 4,393,334 $ 4,178,570 $ 3,874,899 $ 4,475,184 $ 3,283,309 $ 2,699,376 -26.63% -17.78% 77 Schedule of New and Replacement Purchases in 2019-2020 NEW & REPLACEMENT PURCHASES IN 2019-2020 CURRENT UNIT UNIT I PURCHASE YEAR NEW UNIT # Estimated Replacement Year REPLACEMENT UNIT # 2019 I 2020 POLICE "' 1 SGT. SUV 1743 83.000 2028 SGT. SUV 2 PATROL 1732 80,000 2024 PATROL SUV 3 PATROL 1731 80.000 2024 PATROL SUV 4 NEW 80,000 2024 PATROL, SRO '3'" 5 EVIDENCE VAN 1204 50,000 2029 EVIDENCE VAN 5 PATROL 1745 80,000 2025 PATROL SUV 7 ADMIN SEDAN 1433 58,000 2028 ADMIN SUV 8 ADMIN SEDAN 1727 58,000 2028 ADMIN SUV 0 DETECTIVE SEDAN 1435 33,000 2030 DETECTIVE SE2=.t, 10 RADAR TRAILER 1024 12,800 2030 RADAR TRAILER FIREc' 11 TRAINING SUV 1288 55,000 2028 TRAINING PICKUP 12 TRAINING SUV 5587 55,000 2028 TRAINING PICKUP 13 BC VEHICLE 1281 90,000 2028 BC TRUCK 14 RESCUE TRUCK 1353 250,000 2028 RESCUE TRUCK PW MAINTENANCE SHARED 15 i0 NEW 45 DC2 2034 MOWER, SPIDER SEWER 16 STEP VAN 1283 100,000 2040 1 1/2-TON SERVICE TRUCK STREET 17 3,4-TON PICKUP W; TANK 1258 35,000 2035 34-TON PICKUP W1 TANK 18 1-TON DUMP TRUCK 1318 58,000 2035 1-TON DUMP TRUCK 19 1-TON DUMP TRUCK 1378 58,00D 2035 1-TON DUMP TRUCK 20 MOWER, SIDE FLAIL 1410 195,000 2034 MOWER, SIDE FLAIL 21 MOWER, BOOM FLAIL 1418 200.000 2034 MOWER, BOOM FLAIL 22 NEW 80,0013 2035 1-TON PICKUP (DE- ICERISTRIPER} SURFACE WATER 23 3/4-TON PICKUP 1233 23 23O 2039 3,4-TON PICKUP 24 VACTOR 2311 500.0013 2030 VACTOR WATER 25 STEP VAN 1277 100,000 2035 STEP VAN RECREATION 26 15-PASSENGER VAN 1222 42.000 2029 FORD TRANSIT 12-PASS VAN 27 15-PASSENGER VAN 1233 42,000 2030 FORD TRANSIT 12-PASS VAN 28 1,4-TON PICKUP 1225 38.000 2029 FORD EXPLORER PARKS 29 314-TON PICKUP W,WATER TANK 8 LIFT GATE 1242 47,000 2034 FORD F350 CREW CAB 8' BED WI RACK 30 MOWER, WIDE AREA TURBO 1878 42,000 2034 MOWER 31 MOWER, FRONT DECK 1880 22,000 2035 MOWER GOLF 32 SAND TRAP RAKE 8810 18.000 2029 SAND TRAP RAKE 33 TURF DRESSER 11580 12,000 2029 TOP DRESSER 34 MOWER, TRIPLEX GREENS 8304 40,000 2029 MOWER. TRIPLEX ADMINISTRATION 35 ADMIN SEDAN 131 25,000 2029 ADMIN SUV (FORD ESCAPE) 78 NEW & REPLACEMENT PURCHASES IN 2019-2020 UNIT CURRENT UNIT # PURCHASE YEAR NEW UNIT # Estimated Replacement Year REPLACEMENT UNIT 2019 f 2020 COMMUNITY DEVELOPMENT/PLANNING 36 ADMIN SEDAN 7103 25.000 2034 ADMIN SEDAN (PRIUSJ BUILDING MAINTENANCE 37 WORKHORSE STEP VAN 1257 103.003 2034 STEP VAN Total by Year CARRYOVER FROM PREVIOUS 'BUDGET CYCLE $1,35 ,000 $ 1,676,800 (201512016) PW MAINTENANCE SHARED 38 10-YD DUMP TRUCK'' 1383 353,000 2321 2030 12-YD DUMP TRUCK STREET 39 NEW 35.000 231 g 2030 DE-ICER SPRAY TANK PARKS 40 TRAILER 1011 20.003 6013 203d TRAILER CARRYOVER FROM PREVIOUS BUDGET CYCLE (2017i2018) FIRE `' 4, AI_ CAR 1314 '60 COO 5903 2032 AID CAR EQUIPMENT RENTAL 42 ADMIN SEDAN 1'66 35 OCO g2C0 2034 CREW CAE PICKUP STREET 4:3 SWEEPER 1466 243.000 2323 2029 SWEEPER WATER 44 GRUMMAN STEP VAN 1212 :00,0C3 2212 2029 SERVICE TRUCK PARKS 112-TON PICKUP EXT CAB 4X4 45 112-TON FICKUD 1205 45.003 6202 2034 h';LI=T GATE TOTAL CARRYOVERS Grand Total $1,015,000 $ - $ 4,041,800 ''' Pclire Department tiadl nave a feet reo,ectr^ of i 1) '' Fleet c.archase to occur if star position approved in " Fne Department eoppment captal purchases are `fai 'tl1Additcr to Flea; initial capita costs split between SEWER '"'Shared equ.cment: STREETS 40%, SURFACE WATER unit: surplus of unit 1$ =a a^ cutoated PO budget. ed by the Pu be Safety Plan (30 I and SURFACE WATER 40%. AND WATER 20% traffic control trailer. MCC. (70%1 Transfer from Utility funds to 501 ER&R 'und. Expenditure Detail — Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Eauiament Rental & Replacement Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 105,199 $ 41,194 1 $ 107,256 $ 42,730 Fleet Technician 4 4 300,760 157,760 4 306,687 164,308 Extra Labor 32,000 3,171 32,000 3,171 Overtime 1,858 184 1,858 184 Clothing Allowance - 950 - 950 Department Total 5 5 $ 439,817 $ 203,260 5 $ 447, 801 $ 211, 344 79 Expenditure Detail - Supplies, Services, and Other Supplies include office supplies, repair and maintenance parts for vehicles maintained by the City, and small tools. Services include equipment repair and replacement charges, liability insurance, and fleet repairs by outside vendors, among others. Capital includes equipment replacement purchases scheduled for the 2019-2020 biennium. Equipment Rental & Replacement Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 20120 501.01.548.650.31.00 Supplies - Office & Operating $ 2,953 $ 5,150 $ 3,461 $ 3,000 $ 3,000 $ 3,000 501.01.548.650.31.90 Supplies - Central - - - - - - 501.01.548.650.34.01 Supplies - Repair & Maintenance 158,658 194,129 166,666 200,000 200,000 200,000 501.01.548.650.34.02 Supplies - Ineentory/Resale Items 58,773 48,196 50,945 65,000 65,000 65,000 501.01.548.650.34.03 Supplies - Fuel 273,261 315,722 433,849 485,000 485,000 485,000 501.01.548.650.35.00 Small Tools & Minor Equipment - Tools 4,507 4,061 9,268 5,000 5,000 5,000 Total Supplies 498,152 567,258 664,188 758,000 758,000 758,000 501.01.548.650.41.00 Prof S'cs - DOT health exams, drug screening, audiology tests 5,373 4,009 2,441 1,750 4,000 4,000 501.01.548.650.42.00 Communication - Phone charges, Nextels, and UPS shipping fees 1,791 1,370 1,674 2,000 2,000 2,000 501.01.548.650.43.00 Travel - Parking, mileage 1,817 474 1,595 1,500 1,500 1,500 501.01.548.650.44.00 Advertising - Ads - - - - - - 501.01.548.650.45.00 Rental - Equipment lease 1,027 1,269 959 1,100 1,100 1,100 501.01.548.650.45.94 Rental - Equipment Replacement 27,793 54,452 48,542 48,542 50,614 48,542 501.01.548.650.45.95 Rental - Equipment 0 & M 10,057 24,386 23,035 21,822 25,903 25,864 501.01.548.650.46.00 Insurance - Liability and property program assessment allocation to WCIA - - 65,574 65,574 - - 501.01.548.650.46.02 Insurance - Auto/physical damage 66,399 66,567 67,030 - 68,853 72,295 501.01.548.650.48.00 R&M - Fleet repairs by outside vendors 72,750 53,585 91,228 120,000 120,000 120,000 501.01.548.650.49.00 Misc - Reg., tmg, memberships, laundry svc, vehicle lic., sub. 12,211 13,494 16,341 12,000 12,000 12,000 Total Services 199,218 219,607 318,419 274,288 285,970 287,301 501.01.548.650.53.00 Ext taxes & assessments 570 1 2 - - - Total Intergovernmental 570 1 2 - - - 501.01.594.480.64.00 Capital - Machinery & equipment - - 12,311 15,000 15,000 15,000 501.02.594.480.64.00 Capital - Machinery & equipment 797,536 1,250,161 5,660,231 2,239,225 2,365,000 1,676,800 Total Other 797,536 1,250,161 5,672,542 2,254,225 2,380,000 1,691,800 Total Supplies, Services and Other $1,495,476 $ 2,037,026 $ 6,655,151 $ 3,286,513 $ 3,423,970 $ 2,737,101 80 Transportation & Infrastructure Committee Minutes August27, 2018 B. Proposed 2019-2020 Biennial Budget: Public Works, Equipment Rental, Residential & Arterial Streets * Staff presented proposed 2019-2020 budgets for the Public Works Department and the Equipment Rental, Residential Street, and Arterial Street Funds. Due to a shortage of time left in the meeting, the Committee requested the scheduling of an additional meeting to continue its discussion and review of the budget items. RETURN TO COMMITTEE. C. Consultant Agreement: Concurrence Modeling 2018 Staff is seeking Council approval of an agreement with Fehr and Peers in the amount of $90,020 to provide transportation modeling services associated with the City's Concurrency Management Program. Due to increased development activity, the citywide traffic model, including level of service standards, needs to be updated and projected out to 2024. This information is needed to identify locations not meeting the standards as well as to prioritize roadway projects needed to maintain a functional traffic network. The Traffic Impact Fee list will also be updated using data produced by Fehr and Peers. Funding for this agreement comes from Concurrency Test Fees paid by developers. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 4, 2018 REGULAR CONSENT AGENDA. III. SCATBd/RTC IV. MISCELLANEOUS The Transportation Committee Meeting adjourned at 6:48 p.m. Committee Chair Approval Minutes by LH, reviewed by GL 81 82 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 5, 2018 - 4:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair, De'Sean Quinn, and Zak Idan Staff: David Cline, Henry Hash, Gail Labanara, Hari Ponnekanti, Peggy McCarthy, Vicky Carlsen, Jeff Friend, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 4:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Proposed 2019-2020 Biennial Budget Staff reviewed the proposed budgets for Public Works (000.13), Streets (000.16) Equipment Rental (501 Fund), Residential Streets (103 Fund) and Arterial Streets (104 Fund). Public Works Department Public Works Department budget proposes a 3% reduction in 2019 for $243,000 and $239,975 in 2020. Significant changes include position changes, and reductions in professional services, facility maintenance, roadway repairs, and traffic control devices. Chair McLeod asked if reductions would be noticeable to residents. Staff replied that they could be, but there is sometimes cushion in the budget to add services back in. Equipment Rental and Replacement The proposal for the 501 fleet fund includes a 4.86% increase in 2019 and 14.79% decrease in 2012 and reflects nine new Police vehicles and four new Fire vehicles. Analysis of funding the 501 fund will continue on the work plan. Residential Street Fund (103) The 42nd Avenue South Phase III and 53rd Avenue South projects are near completion. 46tn Avenue South Safe Routes to School, Macadam Road South Complete Street, and South 152nd Street Safe Routes to School are three new grant -funded CIP projects. Traffic Calming and Residential Safety Improvements were combined into one with proposed funding of $400,000 per year. The Committee was interested in how the $400,000 was determined. It is staff's estimation at an amount that will provide some flexibility and can be revisited each year. Committee members again expressed the need for a thorough and predictable citywide traffic calming program. Staff plans to return with a draft list at the 83 Transportation & Infrastructure Committee Minutes September 5, 2018 next meeting. Chair McLeod asked for scenarios indicating the type and number of projects that could be done with the proposed funding amount. Arterial Street Fund (104) The Strander Boulevard Extension Phase 3 project will finish design in 2019. Boeing Access Road Bridge Rehabilitation will have final asphalt lift in 2019. The West Valley Highway project will be designed in 2019 with construction in 2020 and is grant funded. New projects include Boeing Access Road over Airport Way Seismic Retrofit, 42nd Avenue South Bridge Replacement, and Green River Trail Improvements. Staff intends to return with an overview of the overlay program per the Committee's previous request to gain deeper understanding of how projects are determined. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS The Transportation Committee Meeting adjourned at 5:19 p.m. Committee Chair Approval Minutes by LH, reviewed by GL 84 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 09/10/18 HH ;{;A, Gli ITEM INFORMATION ITEM No. 3.D. STAFF SPONSOR: HENRY HASH ORIGINAL. AGENDA DATE: 09/10/18 AGENDA ITEM Trrl.r. Review Residential (103) and Bridges and Arterial Streets (104) Funds for the 2019-2020 Proposed Budget CATEGORY L Discussion 09/10/18 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid _Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ IT ❑ P&R ❑ Police ❑ DCD ►1 Finance ❑ Fire /1 PW SPONSOR'S Council is being asked to review the Residential (103) and SUMMARY (104) Funds for the 2019-2020 Proposed Budget. If no Council consensus will be requested to move the Public forward to the final budget package for approval in November. Bridges and Arterial other changes are requested, Works and Equipment Streets Rental funds REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 09/05/18 ❑ F&S Cmte ❑ Parks Comm. CHAIR: Cmte /1 Transportation ❑ Planning Comm. THOMAS MCLEOD COMMIT TEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMYI'T Public Works Department E For Information Only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/10/18 MTG. DATE ATTACHMENTS 09/10/18 Informational Memorandum dated 08/24/18 Draft Residential and Arterial Streets Budget and CIP Minutes from the Transportation and Infrastructure Committee meeting of 09/05/18 R5 86 City of Tukwila Allan Ekberg, Mayor Public Works Department Henry Hash; Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director !/ BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: August 24, 2018 SUBJECT: Proposed 2019-2020 Biennial Budaet Residential and Arterial Streets ISSUE Transportation and Infrastructure Committee to review Proposed 2019-2020 Biennial Budget and Capital Improvement Programs for Residential and Arterial Streets. BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering is 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. DISCUSSION & FISCAL IMPACT Residential Streets - 103 Fund • 42nd Ave S Phase III (SC Blvd to S 160th St) — complete with final asphalt lift in late 2018 • 53rd Ave S — complete with final asphalt lift in 2019 • Added three new Grant -funded Projects; 46th Ave S Safe Routes to School, Macadam Rd S Complete Street, and S 152nd St Safe Routes to School • Changed Traffic Calming and Residential Sidewalks/Street Improvements to one CIP page; Traffic Calming/Residential Safety Improvements with funding of $400,000 in 2019 and 2020. Arterial Streets - 104 Fund • Strander Blvd Extension Phase 3 — finish design in 2019, construction dependent on grants • Boeing Access Rd Bridge Rehabilitation — complete with final asphalt lift in 2019 • West Valley Hwy — design in 2019 with construction in 2020, grant funded • New - BAR over Airport Wy Seismic Retrofit — design in 2019 & construction in 2020, grant • New - 42nd Ave S Bridge Replacement — design to start in 2020, grant dependent • New — Green River Trail Improvements RECOMMENDATION Transportation and Infrastructure Committee approval to forward the Residential and Arterial Street funds 103 and 104 Fund section of the 2019-2020 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget and CIP Sheets for 103 and 104 Funds W:1Shared Copy Only \GaillBudgel2019-2020\Info Memo TIC Review 2019-2020 103-104 082418.docx 87 88 DEPARTMENT: Public Works (103) FUND: Residential Street RESPONSIBLE MANAGER: Henry Hash DIVISION: Residential Streets FUND NUMBER: 103 POSITION: Director Description The program provides for maintenance, lane widening, curbs and gutters, sidewalks, illumination and undergrounding of utilities of the residential street system. 2017-2018 Accomplishments ♦ Completed construction of Cascade View SRTS Phase II. ♦ Completed design of 42nd Ave S Phase III and began construction. ♦ Completed design of 53rd Ave S street improvements and began construction. 2019-2020 Outcome Goals ♦ Improve pedestrian safety in neighborhoods. 2019-2020 Indicators of Success ♦ Complete construction of 42nd Ave S Phase III from Southcenter Blvd to S 160th St. ♦ Complete construction of 53rd Ave S street improvements. 89 Revenue and Expenditure Summary Fund Actual Budget Percent Change 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Operating Revenue MFVT Cities $ 294,942 $ 303,526 $ 137,890 $ 285,000 $ 285,000 $ 290,000 0.00% 1.75% Investment Earnings 2,163 40,239 59,267 1,600 20,000 20,000 1150.00% 0.00% Total Operating Revenue 297,105 343,765 197,158 286,600 305,000 310,000 6.42% 1.64% Capital Project Revenue Intergovernmental Revenue Federal Grants 159,832 705,006 1,525 - 201,000 3,454,000 0.00% 1618.41% State Grants 10,648 64,612 2,448,159 1,075,000 514,000 1,847,000 -52.19% 259.34% Road/Street Construction Svcs - 6,133 38,690 - 1,682,000 - 0.00% 0.00% State Grant -Roadway - - - - - - 0.00% 0.00% GO Bond Proceeds - 8,180,000 - 2,800,000 - - 0.00% 0.00% Premium on Bonds Sold - 356,839 - - - - 0.00% 0.00% Plan/Development Contributions - - 2,014,000 1,273,000 - - 0.00% 0.00% Total Capital Project Revenue 170,480 9,312,590 4,502,374 5,148,000 2,397,000 5,301,000 -53.44% 121.15% Transfers In 200,000 - - - - - 0.00% 0.00% Total Revenue 667,585 9,656,355 4,699,532 5,434,600 2,702,000 5,611,000 -50.28% 107.66% Capital Projects 46th Ave S Safe Routes to School - - - - 80,000 1,832,000 0.00% 2190.00% Thorndyke Safe Routes to School 675 - - - - - 0.00% 0.00% 42nd Ave S Roadside Barriers 90,010 - - - - - 0.00% 0.00% 42nd Ave S Phase III 246,583 2,522,069 4,097,000 4,465,000 1,100,000 - -75.36% 0.00% Residential Street Prioritization Study 177,559 - - - - - 0.00% 0.00% Cascade View SRTS Phase II 153,924 1,331,650 2,330 - - - 0.00% 0.00% 53rd Ave S 159,062 285,149 3,950,000 6,410,000 2,865,000 - -55.30% 0.00% Macadam Rd S Complet Street - - - - 150,000 1,847,000 0.00% 1131.33% S 152nd St Safe Routes to School - - - - 121,000 1,622,000 0.00% 1240.50% Traffic Calming/Residential Safety - - - 350,000 400,000 400,000 14.29% 0.00% Total Capital Projects 827,813 4,138,868 8,049,330 11,225,000 4,716,000 5,701,000 -57.99% 20.89% Beginning Fund Balance 819,161 658,933 6,176,420 6,677,831 2,826,621 812,621 -57.67% -71.25% Change in Fund Balance (160,228) 5,517,487 (3,349,798) (5,790,400) (2,014,000) (90,000) -65.22% -95.53% Fund Balance $ 658,933 $ 6,176,420 $ 2,826,621 $ 887,431 $ 812,621 $ 722,621 -8.43% -11.08% *Projected 90 Expenditure Detail — Supplies, Services and Other Services include planning, design, and project management costs, among others. Capital includes construction and purchase of capital assets related to projects accounted for in this fund. ets Fund Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 103.98.595.100.31.00 Supplies - Office & Operating $ - $ - $ - $ - $ - $ - Total Supplies - - - - 103.98.542.100.41.00 Prof Svcs - Road & street maintenance - - - 50,000 250,000 250,000 103.98.542.300.48.00 R&M - Roadway - - - 300,000 130,000 130,000 103.98.544.200.41.00 Prof Svcs - Engineering/street prioritization 169,911 512,125.20 - - 20,000 20,000 103.98.544.400.41.00 Prof Svcs - Consulting services - - - - - - 103.98.595.100.41.00 Prof Svcs - Engineering - 257 - - - - 103.98.595.100.44.00 Advertising - Ad for bids - - 1,049 - - - 103.98.595.300.41.00 Misc - Permits 8,504 - - - - - 103.98.595.300.48.00 Prof Svcs - Right of way 74,903 - - - - - Total Services 253,318 512,382 1,049 350,000 400,000 400,000 103.98.595.100.65.00 Capital - Engineering 501,716 1,038,303 1,033,137 757,000 1,186,000 1,069,000 103.98.595.200.65.00 Capital - Right of Way 0 148,451 45,984 - - 332,000 103.98.595.300.65.00 Capital -Roadway - 1,941,399 6,630,415.96 10,118,000 3,130,000 3,900,000 103.98.595.610.65.00 Capital - Sidewalks - 116,672 - - - - 103.98.595.630.65.00 Capital - Street Lighting - - 66,775 - - - 103.98.595.640.65.00 Capital - Traffic Control Devices - 25,652 9,300 - - - 103.98.595.700.65.00 Capital - Roadway Development - 42,267 - - - - Total Other 501,716 3,312,745 7,785,612 10,875,000 4,316,000 5,301,000 Total Supplies, Services and Other $ 755,034 $ 3,825,127 $ 7,786,661 $ 11,225,000 $ 4,716,000 $ 5,701,000 `Projected 91 92 DEPARTMENT: Public Works (104) FUND: Bridges and Arterial Streets RESPONSIBLE MANAGER: Henry Hash DIVISION: Bridges and Arterial Streets FUND NUMBER: 104 POSITION: Director Description This program provides for the preliminary engineering, right-of-way, construction engineering, and construction of arterial streets and bridges. The program includes transportation comprehensive plans, streets, bridges, sidewalks, traffic control devices, widening, and lane additions. One -quarter percent real estate excise tax (REET) are used to fund projects. 2017-2018 Accomplishments • Completed Annual Bridge Inspections and Repair Program in 2017 and 2018. • Completed Annual Overlay and Repair and Annual Signal programs in 2017 and 2018. • Completed construction of Tukwila Urban Center Pedestrian/Bicycle Bridge. • Completed construction of Baker Blvd Non -Motorized Project. • Completed construction of the Major Maintenance on 3 Bridges Project. • Completed construction of the S 144th Street Phase II Project. • Completed design of Boeing Access Road Bridge Rehab and started construction • Began design of Strander Boulevard Extension Phase 3 Project. 2019-2020 Outcome Goals • Improve capacity, safety, and condition of arterial streets. 2019-2020 Indicators of Success • Finish design and continue to explore funding for Strander Boulevard Extension Phase 3. • Complete construction of Boeing Access Road Bridge Rehabilitation. • Complete construction of Boeing Access Road Bridge over Airport Way Seismic Retrofit. • Complete West Valley Highway street and pedestrian improvements. • Complete Annual Bridge Inspections and Repair Program for 2019 and 2020. • Complete Annual Overlay and Repair and Annual Signal programs in 2019 and 2020. 93 Revenue and Expenditure Summary t. Actual) Budget Percent Change 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Operating Revenue General Revenue Parking Taxes 1,573,930 912,333 300,387 206,000 325,000 470,000 57.77% 44.62% MFVTCities 138,796 142,836 142,678 130,000 135,000 137,000 3.85% 1.48% Real Estate Excise Taxes - - 300,003 400,000 500,000 500,000 25.00% 0.00% Total General Revenue 1,712,727 1,055,168 743,068 736,000 960,000 1,107,000 30.43% 15.31% Miscellaneous Revenue Investment Earnings 19,711 16,910 11,740 5,000 20,000 20,000 300.00% 0.00% Other Miscellaneous Revenue - - - - - - 0.00% 0.00% Total Miscellaneous Revenue 19,711 16,910 11,740 5,000 20,000 20,000 300.00% 0.00% Total Operating Revenue 1,732,438 1,072,078 754,808 741,000 980,000 1,127,000 32.25% 15.00% Capital Project Revenue Road/Street Maint, Repair, Const - 1,159,805 (0) - - - 0.00% 0.00% Impact Fees 441,500 565,445 613,996 628,000 335,000 513,000 -46.66% 53.13% Intergovernmental Federal Grants 503,564 2,741,226 12,970,219 15,688,000 5,024,000 44,977,000 -67.98% 795.24% State Grants 3,000,529 3,802,834 1,117,553 1,202,000 - - 0.00% 0.00% Local Grants - - - - - - 0.00% 0.00% ARRA Bicycle LOS Grant - - - - - - 0.00% 0.00% Total Intergovernmental 3,504,093 6,544,060 14,087,772 16,890,000 5,024,000 44,977,000 -70.25% 795.24% Contributions/Donations 117,549 701,034 32,203 30,000 30,000 30,000 0.00% 0.00% Bond Proceeds - - - - - - 0.00% 0.00% Bond Premium - - - - - - 0.00% 0.00% Total Capital Project Revenue 4,063,143 8,970,343 14,733,970 17,548,000 5,389,000 45,520,000 -69.29% 744.68% Transfers In 751,000 1,800,000 - 3,000,000 1,000,000 1,000,000 -66.67% 0.00% Total Revenue 6,546,580 11,842,421 15,488,778 21,289,000 7,369,000 47,647,000 -65.39% 546.59% Capital Projects Overhead (Salaries & Benefits) 104,669 115,504 205,000 445,218 468,260 479,456 5.18% 2.39% Interurban Ave S 2,115,211 977,634 - - - - 0.00% 0.00% TUC Transit Center 226,257 1,276 - - - - 0.00% 0.00% Andover Park W (Tuk Pk-Strander) 83,231 - - - - - 0.00% 0.00% TUC Ped/Bicycle Bridge 2,325,490 4,481,306 850,000 600,000 - - 0.00% 0.00% Boeing Access Rd Bridge Rehab. 110,984 359,552 8,557,000 9,900,000 1,207,000 - -87.81% 0.00% Baker Blvd Non -Motorized Improve. - 777,793 187,000 - - - 0.00% 0.00% Major Maint, on 3 Bridges 331,786 2,253,811 350,000 1,296,000 - - 0.00% 0.00% Strander Blvd Extension 300,993 340,813 3,319,000 5,555,000 3,720,000 38,389,000 -33.03% 931.96% BAR over Airport Way Seismic Retrofit - - 100,000 - 267,000 2,614,000 0.00% 879.03% BNSF Intermodal Facility Access 68,859 22,203 - - - - 0.00% 0.00% S 144th St Phase II 132,745 1,983,409 270,000 1,210,000 - - 0.00% 0.00% 116 & S 144th St Midblock Crossing 72,774 42,630 - - - - 0.00% 0.00% West Valley Hwy - - - 482,000 572,000 3,195,000 18.67% 458.57% 42nd Ave S Bridge Replacement - - - - - 1,600,000 0.00% 0.00% S 119th St Pedestrian Bridge 52,393 32,227 27,000 - - - 0.00% 0.00% Annual Overlay 1,421,767 747,225 1,400,000 1,400,000 1,400,000 1,400,000 0.00% 0.00% Annual Bridge Inspections 32,639 105,517 300,000 335,000 335,000 335,000 0.00% 0.00% Annual Traffic Signals 36,626 11,374 22,000 120,000 120,000 125,000 0.00% 4.17% Other Misc. Capital Projects 183,163 153,086 55,315 760,000 306,000 792,000 -59.74% 158.82% Total Capital Projects 7,599,587 12,405,360 15,642,315 22,103,218 8,395,260 48,929,456 -62.02% 482.82% Beginning Fund Balance 5,052,383 3,999,376 3,436,438 1,347,344 3,282,901 2,256,641 143.66% -31.26% Change in Fund Balance (1,053,007) (562,939) (153,537) (814,218) (1,026,260) (1,282,456) 26.04% 24.96% Fund Balance $ 3,999,376 $ 3,436,438 $ 3,282,901 $ 533,126 $ 2,256,641 $ 974,185 323.28% -56.83% 94 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Bridges & Arterial Streets Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Senior Engineer 1 1 $ 125,216 $ 34,896 1 $ 127,680 $ 35,906 Program Manager 1 0 - - 0 - - Project Manager 1 1 112,262 50,284 1 114,672 52,275 Transportation Contract Engineer 0 1 114,556 32,458 1 114,000 32,921 Overtime 80,000 7,928 80,000 7,928 Department Total 3 3 $ 432,034 $ 125,565 3 $ 436,352 $ 129,030 95 Expenditure Detail - Supplies, Services and Other Services include planning, design, and project management costs, among others. Capital includes construction and purchase of capital assets related to projects accounted for in this fund. Arterial Streets Account Number v 2016 Actual 2017 2018* 2018 Budget 2019 2020 104.98.543.100.31.00 $ - $ 410 $ - $ - $ - $ - 104.98.595.800.31.00 Supplies - Office & Operating 1,534.88 - - - - - Total Supplies 1,535 410 - - - - 104.98.542.100.41.00 Prof Secs - Overlay 575,703 632,765 1,140,440 1,147,000 791,000 807,000 104.98.542.100.43.00 Travel - Overlay 133 115 - - 1,820,000 1,820,000 104.98.542.100.44.00 Advertising - Overlay - 644 521 - - - 104.98.542.100.48.00 Repairs & Maint - Overlay 6,246 339 - - - 29,558,804 104.98.542.100.49.00 Misc - Overlay 190 150 - - - - 104.98.542.300.48.00 R&M - Roadway, traffic control devices 946,503 805,665 3,112,190 3,315,000 1,730,000 1,740,000 104.98.542.500.41.00 Prof Svcs - Bridge inspections - 123 - - - - 104.98.542.500.48.00 R&M - Bridge inspections 31,508 879,757 589,929 - - - 104.98.542.610.48.00 R&M - Sidewalks 8,114 30,396 - - - - 104.98.542.630.48.00 - 31,110 3,000 - - - 104.98.542.640.48.00 R&M - Traffic control devices 108,472 2,539 - - - - 104.98.542.700.48.00 3,871 40,428 2,500 - - - 104.98.543.100.49.00 - 1,340 - - - - 104.98.544.200.41.00 Prof Svcs - BNSF Study 198,952 235,418 211,120 - 40,000 515,000 104.98.544.200.48.00 R&M - Strander 19,692 - - - - - 104.98.544.700.48.00 R&M - traffic signals - - - - - 104.98.595.100.41.00 Prof Svcs - Consulting, permits 28,486 324 - - - - 104.98.595.100.42.00 Communication - Interurban Ave S - - 88 - - - 104.98.595.100.43.00 Travel - Interurban Ave S - - (2,499,968) - - - 104.98.595.100.44.00 Advertising - Bid ads - - 664 - - - 104.98.595.100.45.00 Rentals - Transit center, APW 41 - - - - - 104.98.595.100.47.00 Utilities - Strander extension 127 - - - - - 104.98.595.300.48.00 24,551 52,983 (6,166,542) - - - 104.98.595.610.48.00 12,104 - - - - - 104.98.595.640.48.00 13,832 13,768 - - - - 104.98.595.800.42.00 Communication - Data card 280 - - - - - 104.98.595.800.45.00 Rentals - Copier rental 1,520 - - - - - 104.98.595.800.47.00 Utilities - Water 164 - - - - - 104.98.595.800.47.26 Utilities - Surface water 2,390 2,509 1,292 - - - 104.98.595.800.48.00 - - 123 - - - Total Services 1,982,877 2,730,374 (3,604,643) 4,462,000 4,381,000 34,440,804 104.98.595.100.65.00 Capital - Engineering 1,378,947 2,099,630 3,262,445 5,898,000 2,997,740 2,997,740 104.98.595.200.65.00 Capital - Right of Way 138,319 - - - - - 104.98.595.300.65.00 Capital - Roadway 2,123,546 2,392,258 4,233,968 11,298,000 - 11,298,000 104.98.595.500.65.00 Capital - Structures 1,093,632 3,190,239 1,972,357 - - - 104.98.595.610.65.00 Capital - Sidewalks 36,376 299,067 11,800 - - - 104.98.595.630.65.00 Capital - Construction Projects 39,028 900,636 12,141 - - - 104.98.595.640.65.00Capital - Traffic Control Devices 55,102 34,193 114,312 - - - 104.98.595.700.65.00 Capital - Roadside Development 341,560 200,690 39,391 - - - 104.98.595.800.64.00 Capital - Machinery & Equipment - 11,374 - - - - Total Other 5,206,511 9,128,087 9,646,414 17,196,000 2,997,740 14,295,740 Total Supplies, Services and Other $ 7,190,923 $11,858,870 $ 6,041,772 $ 21,658,000 $ 7,378,740 $ 48,736,544 Projected 96 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 RESIDENTIAL STREETS 103 Fund **Other After Six 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 2 42nd Ave S Phase III 1,100 0 0 0 0 0 1,100 0 0 3 53rd Ave S (S 137th St - S 144th St) 2,865 0 0 0 0 0 2,865 2,046 0 4 46th Ave S Safe Routes to School 80 1,832 624 0 0 0 2,536 2,536 0 5 Macadam Rd South Complete Street 150 1,847 773 0 0 0 2,770 2,770 0 6 S 152nd St Safe Routes to School 121 1,622 1,083 0 0 0 2,826 2,826 0 7 42nd Ave South Phase IV 0 0 0 0 0 0 0 0 5,590 8 Traffic Calming/Residential Safety 400 400 400 400 400 400 2,400 0 400 Grand Total 4,716 5,701 2,880 400 400 400 14,497 10,178 5,990 ** Denotes other funding sources, grants, or mitigation. Changes from 2017 to 2019 CIP: Added 4 46th Ave S Safe Routes to School 5 Macadam Rd South Complete Streets 6 S 152nd St Safe Routes to School 7 42nd Ave South Phase IV, created separate page for Phase IV. 8 Traffic Calming Program and Small Roadway & Safety Improvements, combined on one page and changed to Traffic Calming/Residential Safety Improvements Deleted Cascade View Safe Routes to School Phase II, completed in 2018. 2019 - 2024 Capital Improvement Program 1 9/5/2018 97 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 42nd Ave South Phase III Project No. 99410303 Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments. Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. Phase III (S/C Blvd (154th) - S 160 St), Design began in 2012, construction in 2017. Project No. 99410303 Phase IV (S 139 St - S 131 PI) in beyond. Project No. 99410301 Phase I 90-RW15 (S/C Blvd (154) - 144 St) $3,796 & Phase II 94-RS02 (144-139) $1,850, both completed. Reduce pavement, shoulder, and drainage work. Only Phase III is shown in active years. Project includes Surface Water's Gilliam Creek 42nd Ave S Culvert project for $1.3m and is part of the Walk & Roll Plan. Seattle City Light's funding is a 60/40 underground split. FINANCIAL • Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1,564 1,564 Land (R/W) 0 Const. Mgmt. 809 688 400 1,897 Construction 2,232 5,231 700 8,163 Undergrounding 508 1,634 2,142 TOTAL EXPENSES 5,113 7,553 1,100 0 0 0 0 0 0 13,766 FUND SOURCES Seattle City Light 1,285 1,285 Surface Water 1,415 2,881 4,296 Other Utilities 1 575 576 Bond 6,487 6,487 City Oper. Revenue (2,790) 2,812 1,100 0 0 0 0 0 0 1,122 TOTAL SOURCES 5,113 7,553 1,100 0 0 0 0 0 0 13,766 98 2019 - 2024 Capital Improvement Program 2 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 53rd Ave S (S 137th St - S 144th St) Project No. 99110301 Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding, and illumination. Street will coordinate with Water $1.1 m, Sewer $185k, and Surface Water $920k CIP projects. Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. Undergrounding is included at this time. Reduce pavement, shoulder, and drainage work. State TIB grant for $2.14M for roadway and drainage. See additional pages in Enterprise funds under 53rd Ave S Projects. Seattle City Light is now negotiating a 60/40 underground split and undergrounding costs have been added to project. Bond for $2 million. FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 607 21 628 Land(R/W) 157 47 204 Const. Mgmt. 435 435 870 Construction 3,239 1,550 4,789 Undergrounding 1,379 880 2,259 TOTAL EXPENSES 764 5,121 2,865 0 0 0 0 0 0 8,750 FUND SOURCES Utilities W/S/SWM 259 1,161 1,254 2,674 Awarded TIB Grant 65 1,912 364 2,341 Seattle City Light 729 428 1,157 Bond 2,049 2,049 City Oper. Revenue (1,609) 1,319 819 0 0 0 0 0 0 529 TOTAL SOURCES 764 5,121 2,865 0 0 0 0 0 0 8,750 2019 - 2024 Capital Improvement Program 3 99 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 46th Ave S Safe Routes to School Project No. 91710301 Install curb, gutter, and sidewalk on the west side of 46th Avenue South. Install a curb bulb -out at DESCRIPTION: the southeastern corner of 46th Ave S and S 144th St and a raised crosswalk on S 144th St with pedestrian -activated flashing beacons. JUSTIFICATION: Enhance safety for students walking to Foster High School and Showalter Middle School and encourages transportation choices for the neighborhood. STATUS: New project for the 2019 - 2024 CIP. MAINT. IMPACT: New sidewalk, pavement, and pedestrian flashing beacon will need to be maintained. COMMENT: Safe Routes to School grant submitted in April 2018. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (RAN) Const . Mgmt. Construction TOTAL EXPENSES 0 0 80 80 100 232 200 1,300 1,832 124 500 624 0 0 0 0 180 232 324 1,800 2,536 FUND SOURCES Awarded Grant 0 Proposed Grant 80 1,832 624 2,536 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 80 1,832 624 0 0 0 0 2,536 1 002019 - 2024 Capital Improvement Program 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Macadam Rd South Complete Street Project No. 91710302 Construction of a complete street design for Macadam Rd South between South 144th St and S 150th St. DESCRIPTION: The project will require roadway widening and re-channelization to add 5-foot bike lanes and 5-foot sidewalks on both sides of the roadway, and includes illumination, curb, and storm drainage. JUSTIFICATION: Enhance safety for students walking to Foster High School and Showalter Middle School and encourages transportation choices for the neighborhood. STATUS: New project for the 2019 - 2024 CIP. MAINT. IMPACT: New sidewalk and pavement will need to be maintained. COMMENT: WSDOT Pedestrian/Bicycle grant submitted in April 2018. Match will be the Water Improvements. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/VV) Const . Mgmt. Construction TOTAL EXPENSES 0 0 150 150 247 100 200 1,300 1,847 173 600 773 0 0 0 0 397 100 373 1,900 2,770 FUND SOURCES Awarded Grant 0 Proposed Grant 150 1,847 773 2,770 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 150 1,847 773 0 0 0 0 2,770 Project Location , 1 7 s 613051 i28 I f it r 0 + N �+ I> _.1-.1_b IN - a �� y is _ ✓ , w is -1_ 1 @ »+qC I _ r 4 e • • a Sis N N s1A4st $t jmm fi .. r 'i f416 g s ---" , o� y sisas� ,x sty `. /. .o , L. :J LIJJ i y !0 f% TLk"II PKWy 2019 - 2024 Capital Improvement Program 5 101 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 152nd St Safe Routes to School Project No. 91710303 DESCRIPTION: Install curb, gutter, and sidewalks on both sides of S 152nd St, including widening pavement width by three feet to construct an on -street parking lane as a buffer between the roadway and sidewalk on the north side. JUSTIFICATION: Enhance safety for students walking to Foster High School, Showalter Middle School, and Thorndyke Elementary School and encourage transportation choices for the neighborhood. STATUS: New project for the 2019 - 2024 CIP. MAINT. IMPACT: New sidewalk and pavement will need to be maintained. COMMENT: Safe Routes to School grant submitted in April 2018. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 121 122 243 Land (RAN) 0 Const. Mgmt. 200 183 383 Construction 1,300 900 2,200 TOTAL EXPENSES 0 0 121 1,622 1,083 0 0 0 0 2,826 FUND SOURCES Awarded Grant 0 Proposed Grant 121 1,622 1,083 2,826 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 121 1,622 1,083 0 0 0 0 2,826 Project Location �t.,128' m S'3051j \\,,_ • / ; LJ�� S 1 St is i -+-I .... l y D� V* @ ref r.I 6q N .._ w� P♦e. ; "GIs y I' .,,, / , S St-_v... ¢`. 'y! / • �� O � Y � \ S 1A'1 SI', 44 %,� li J�� P i .0 ,S1 a51 S 1 0 S1 ➢ N .V3-- at ,,, ff Y �1 :2 _4152 SI Li- �� ooC_ V - _ ` 8 11. 5l I~ I, \ , 1 022019 - 2024 Capital Improvement Program 6 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 42nd Ave South Phase IV Project No. 99410301 DESCRIPTION: Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. STATUS: Phase IV (S 139 St - S 131 PI) in beyond. Project No. 99410301 Phase Ill (S/C Blvd (154th) - S 160 St), Design began in 2012, construction in 2017/2018. Project No. 99410303 Phase I 90-RW15 (S/C Blvd (154) - 144 St) $3,796 & Phase II 94-RS02 (144-139) $1,850, both completed. MAINT. IMPACT: Reduce pavement, shoulder, and drainage work. COMMENT: FINANCIAL Through Estimated • 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 645 645 Land(R/W) 0 Const. Mgmt. 645 645 Construction 4,300 4,300 Undergrounding 0 TOTAL EXPENSES 0 0 0 0 0 0 0 0 5,590 5,590 FUND SOURCES Seattle City Light 0 Surface Water 0 Other Utilities 0 Bond 0 City Oper. Revenue 0 0 0 0 0 0 0 0 5,590 5,590 TOTAL SOURCES 0 0 0 0 0 0 0 0 5,590 5,590 2019 - 2024 Capital Improvement Program 7 103 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Traffic Calming/Residential Safety Improvements Project No. 90210301 Programmatic approach to addressing neighborhood traffic concerns through a variety of methods. DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities. JUSTIFICATION: Neighborhood revitalization by improving residential streets. STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of residential street improvements, sidewalks, and bike lanes. MAINT. IMPACT: Varies, depends on treatment(s) used. COMMENT: Residential improvements have included 42nd Ave S, 53rd Ave S. Speed cushions installed at S 160th St. FINANCIAL Through Estimated 2 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 9 80 80 80 80 80 80 80 569 Land (R/VV) 0 Const. Mgmt. 0 Construction 38 320 320 320 320 320 320 320 2,278 TOTAL EXPENSES 47 0 400 400 400 400 400 400 400 2,847 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 47 0 400 400 400 400 400 400 400 2,847 TOTAL SOURCES 47 0 400 400 400 400 400 400 400 2,847 1042019 - 2024 Capital Improvement Program 8 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 BRIDGES & ARTERIAL STREETS 104 Fund **Other After Six 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 10 Strander Blvd Extension Phase 3 11 Boeing Access Rd Bridge Rehabilitation 12 West Valley Hwy (1-405 - Strander Blvd) * 13 BAR over Airport Way Seismic Retrofit 14 S 144th St Bridge - Sidewalks 15 42nd Ave S Bridge Replacement 16 Annual Overlay and Repair Program P 17 Annual Bridge Inspections and Repairs P 18 ADA Improvements 19 Annual Traffic Signal Program 20 Wetland & Environmental Mitigation 21 Transportation Element of Comp Plan 22 Walk & Roll Program 23 S 140th St Intersection Improvements 24 Green River Trail Improvements 25 APE/Minkler Blvd Intersection APE/Industry Dr Intersection * BNSF Intermodal Facility Access TUC/TOD Pedestrian Improvements S 133 St/SR599 Intersection E Marginal Way (BAR - S 112 St) Minkler Blvd (APW - S/C Pkwy) Tukwila Intl Blvd Phase IV Tukwila Intl Blvd/S 116th Wy/SR599 Traffic Signal Interconnect Program S 168 St (S/C Pkwy - APE) Southcenter Blvd (I-5 - 61 st Ave Br) Rockery Replacement Program S 180 St/Andover Pk W Intersection S 143 St (Interurban - Duwamish) 3,720 1,207 572 267 216 0 1,400 335 50 120 40 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 38,389 0 3,195 2,614 227 1,600 1,400 335 50 125 40 400 75 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 37,889 0 0 0 0 1,250 1,650 405 200 125 45 200 100 75 74 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,500 1,650 405 200 130 45 0 0 675 962 144 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,400 1,825 450 200 130 50 0 0 0 0 1,570 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,825 450 200 130 50 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 79,998 1,207 3,767 2,881 443 15,750 9,750 2,380 900 760 270 600 175 750 1,036 1,714 0 0 0 0 0 0 0 0 0 0 0 0 0 0 79,478 840 3,252 2,845 443 15,430 0 0 0 0 0 0 0 675 896 1,320 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,210 0 1,875 450 4,575 130 50 600 0 0 0 0 742 100 4,250 2,420 3,300 2,600 5,050 4,675 3,000 23,244 20,000 525 235 100 Grand Total 7,927 48,450 42,013 10,711 10,625 2,655 122,381 105,179 79,131 * Traffic Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. P - Preservation accounting codes per GASB 34 Changes from 2017 to 2019 CIP: Added: 13 Boeing Access Rd over Airport Way Seismic Retrofit 15 42nd Ave S Bridge Replacement 24 Green River Trail Improvements Deleted: TUC Pedestrian/Bicycle Bridge, completed in 2018. Major Maintenance on 3 Bridges 2018, completed in 2018. South 144th St Phase II, completed in 2018. Baker Blvd Non -Motorized Improvements, completed in 2018. Interurban Ave S, completed in 2017. Project sheets scheduled beyond 2024 can be found in the City's website under Public Works Capital Improvement Program. 2019 - 2024 Capital Improvement Program 9 8/21/2018105 CITY OF TUKWILA CAPITAL PROJECT SUMMARY PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: 2019 to 2024 Strander Blvd Extension Phase 3 Project No. 98610403 Design and construct arterial improvements for a new roadway extending Strander Blvd/SW 27th St from West Valley Highway to Naches Ave SW in the City of Renton. East/west capacity between 1-405 and S 180 St is needed to serve Tukwila and Renton access. Project segregated into three phases. Phase I extended Stander Blvd/SW 27th St from Oaksdale Ave to Naches Ave SW. Phase II constructed a 2 lane road from Naches to the Sounder Train's Tukwila Longacres Station's parking lot. Paid Renton $1m for Phase I & II. Phase III will construct the undercrossing of the UPRR and complete the 4 lane roadway from West Valley Hwy in Tukwila to Naches Ave SW in Renton. New street. Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and BNSF and UP Railroads. Funds in 2015-16 are for updated cost estimates and grant applications. STP (PSRC), FAST Lane, and TIGER grants were submitted in 2016. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES --.- Design 359 3,269 2,000 5,628 Land (R/W) 104 1,720 1,824 Wetland Mitigation 50 500 550 Const. Mgmt. 2,000 2,000 4,000 Construction 35,889 35,889 71,778 TOTAL EXPENSES 463 3,319 3,720 38,389 37,889 0 0 0 0 83,780 FUND SOURCES Awarded STP Grant 1,946 3,200 5,146 Proposed STP Grant 4,760 4,760 Awarded Fastlane Grant 2,500 2,500 5,000 Awarded FMSIB Grant 2,500 2,500 5,000 Proposed Build America 25,000 25,000 Proposed State TIB Grant 12,000 12,000 Proposed State/Federal 8,389 16,129 24,518 City Oper. Revenue 463 1,373 520 0 0 0 0 0 0 2,356 TOTAL SOURCES 463 1,373 3,720 38,389 37,889 0 0 0 0 83,780 ' ., rr Project Location ' a,a.., �=„ te„�.�ye' IVI ���n • II ' ® tinkwr Blvd 4 .. 7.] 1 � . o r s Asr upland or ,< n. n rnlnrw or. I 477-VdAY* S .._._ ® Sloos! ;,= GIs t 106 2019 - 2024 Capital Improvement Program 10 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 Boeing Access Rd over BNRR Bridge Rehabilitation Project No. 99410408 Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure, It will be 6 lanes and have a sidewalk on one side. The existing bridge is structurally and seismically deficient. Several pedestals are leaning, have concrete spalls, exposed rusty anchor bolts and reinforcements and some cracks. The existing railings do not meet current bridge standards. Type, size, and location draft report (specifically required for bridges) was completed in 2005. Federal grant applications were submitted in 2008 and 2010 and the bridge rehabilitation was successful for funding in 2012 for federal bridge funds. A Public Works Trust Fund (PWTF) loan was rescinded in 2013. Maintenance will be reduced. Bridge will be rehabilitated in phases to allow continued traffic use. Federal bridge grant of $9,745,600 requires a 20% local match. A bond issue for the City match was issued in 2015 with the Interurban Ave S. FINANCIAL _ Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land(R/W) Const. Mgmt. Construction TOTAL EXPENSES 1,419 301 1,720 1,833 6,724 8,557 157 1,050 1,207 0 0 0 0 0 0 1,419 0 2,291 7,774 11,484 FUND SOURCES Awarded Grant 1,232 6,971 840 9,043 Proposed Grant 0 Fund Balance -Bond 2,441 2,441 Mitigation 0 City Oper. Revenue (1;953) 1,586 367 0 0 0 0 0 0 0 TOTAL SOURCES 1,720 8,557 1,207 0 0 0 0 0 0 11,484 O Project Location ;5" �� K� 3 ♦� .1-...--I W '7 is 6 r. a Oooln cco-7 �i1 l lJ1"1 ip _ se S f • S t 2 St \,� ti > (n /� r 2. ♦'1 \\\\ l �nNI Ir m !A s iS 30 St - ,. / , 2019 - 2024 Capital Improvement Program 11 107 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410 Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Southcenter Pedestrian Bridge. Shared use path on west side of West Valley Highway from the pedestrian bridge to Longacres Way S. JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development. Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant STATUS: funding obtained for design and construction of West Valley Highway section. No funding for construction Longacres Way identified yet. MAINT. IMPACT: Reduced maintenance. Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St) and State Transportation Improvement Board grant of $1.3m for 2018/2019. FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 16 60 472 548 Land (R/VV) 100 100 Const. Mgmt. 430 430 Construction 2,765 2,765 TOTAL EXPENSES 16 60 572 3,195 0 0 0 0 0 3,843 FUND SOURCES Awarded TIB Grant 58 350 2,026 2,434 Awarded CMAQ Grant 187 441 628 Mitigation 0 Traffic Impact Fees 35 213 248 City Oper. Revenue 16 2 0 515 0 0 0 0 0 533 TOTAL SOURCES 16 60 572 3,195 0 0 0 0 0 3,843 108019 - 2024 Capital Improvement Program 12 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Boeing Access Rd over Airport Way Seismic Retrofit Project No. 91310407 DESCRIPTION; Provide seismic modifications to the Boeing Access Road over Airport Way Bridge to allow it to withstand earthquake forces. The Boeing Access Road over Airport Way Bridge is the final bridge on the corridor from 1-5 to the King JUSTIFICATION: County Airport and Boeing facilities that has not been seismically upgraded. This improvement would allow the entire corridor to be seismically resistant during an earthquake. STATUS: New Project for 2019 - 2024 CIP. Design is scheduled to begin in the second quarter of 2018 with construction in 2020. MAINT. IMPACT: Maintenance should remain the same after the seismic items are installed. Design requires a 13.5% match. If construction is not authorized by December 2020, the City would be COMMENT: required to provide a 13.5% match. If construction is authorized prior to that date, there would be no City match. We believe that the project can obtain the construction authorization so no City funding is listed below. FINANCIAL Through Estimated 202 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 100 267 367 Land (RMI) 0 Const. Mgmt. 520 520 Construction 2,094 2,094 TOTAL EXPENSES 0 100 267 2,614 0 0 0 0 0 2,981 FUND SOURCES Awarded BRAC Grant 87 231 2,614 2,932 Proposed Grant 0 Fund Balance -Bond 0 Mitigation 0 City Oper. Revenue 0 13 36 0 0 0 0 0 0 49 TOTAL SOURCES 0 100 267 2,614 0 0 0 0 0 2,981 Project Location "tiY it rc \\� -, Cii i-._...ram.,. .-_ .... xvt-$ " S(N1 T lAI I I • \ S 1 2 Sl N V -/",.. `' 6 / Y k Ir tn _1 f N N I enIIK lam_ 1 q �S _l 1-. _ = ®`♦, i=4.§Li209"'�, is S aO SI 2019 - 2024 Capital Improvement Program 13 109 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 144th St Bridge - Sidewalks Project No. 90310404 Design of pedestrian improvements to the S 144th Street bridge over 1-5, to include structural, civil, DESCRIPTION: environmental, and traffic design to obtain PS&E. Project will widen the existing pedestrian pathway on the bridge from three feet to six feet with a barrier to separate automobile and pedestrian traffic. JUSTIFICATION: Improve pedestrian safety, particularly for Foster High School and Showalter Middle School students. STATUS: Design work to determine feasibility of widening the sidewalk on the existing bridge over 1-5 and gain WSDOT approval. If feasible, construction funding will need to be identified. MAINT. IMPACT: Minimal for additional sidewalk width. New approach is to widen the sidewalks on the existing bridge instead of modifying the bridge to provide COMMENT: extra width as was originally proposed. Grant applications submitted in 2013 and 2016 were unsuccessful. A WSDOT Pedestrian/Bike grant application for design only was submitted in April 2018. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 216 227 443 Land (R/VV) 0 Const. Mgmt. 160 160 Construction 1,050 1,050 TOTAL EXPENSES 0 0 216 227 0 0 0 0 1,210 1,653 FUND SOURCES Awarded Grant 0 Proposed Grant 216 227 443 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 0 0 0 0 0 0 0 0 1,210 1,210 TOTAL SOURCES 0 0 216 227 0 0 0 0 1,210 1,653 Project Location a- ��\ r' p 1" r "` � \ir\tL/;\, st " r V° i l L ..._ a o ., _F dy `i wa AHG � . i‘1, S 1,14 9, i) y t tgr _ //S ) , T m s+'+goal it) s bl . �4 \\ '� I, I s 1G05 A I .y 9 � j i. t 5:5z�}7 � wIJJ I if � ,Tukwlln _ _. .....,..-.i_..:.:aa.J F'1.vN 1....._. I �l-. 4 I s ,,, s, �1 'T ,' 11 0°19 - 2024 Capital Improvement Program 14 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 42nd Ave S Bridge Replacement Project No. 91810404 DESCRIPTION: Design and construct a replacement structure for the existing 42nd Ave S Bridge near the Tukwila Community Center. JUSTIFICATION: The current bridge has a sufficiency rating of 7.6 (out of 100), is load restricted for AASHTO Type 3 trucks and is structurally deficient. Truck speed was reduced to 15 mph in 2018. New project for 2019 - 2024 CIP. In 2017, Bridge Replacement Advisory Committee (BRAC) funding was STATUS: submitted, but not awarded. If there is a BRAC funding round in 2019, staff will apply for those grant funds. MAINT. IMPACT: New bridge. BRAC funding would be at 80% match for up to $12.5 million. Project partners may include BNSF COMMENT: Railroad as they have over 1,800 trips a day on the 42nd Ave S Bridge and it is the only ingress/egress available for their intermodal yard. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1,600 1,600 Land(R/W) 1,000 1,000 Wetland Mitigation/Monitoring 250 250 250 750 Const. Mgmt. 750 750 1,500 Construction 5,500 5,400 10,900 TOTAL EXPENSES 0 0 0 1,600 1,250 6,500 6,400 0 0 15,750 FUND SOURCES Awarded Grant 0 Proposed Grant 1,280 800 5,000 4,920 12,000 Fund Balance -Bond 450 1,500 1,480 3,430 Mitigation 0 City Oper. Revenue 0 0 0 320 0 0 0 0 0 320 TOTAL SOURCES 0 0 0 1,600 1,250 6,500 6,400 0 0 15,750 t ,i Project Location k , . ` s ..,, 6 r ( < S`I T I D 5 1 2 s, �Q t. j +n p` / l t L.1 512\ }� < i 51305S.—f" 2019 - 2024 Capital Improvement Program 15 111 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Annual Overlay and Repair Program Project No. 9xx10401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets. JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. FINANCIAL Through Estimated 201 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 149 150 150 150 175 175 200 200 225 1,574 Land(R/W) 0 Const. Mgmt. 151 200 200 200 225 225 275 275 275 2,026 Construction 526 1,050 1,050 1,050 1,250 1,250 1,350 1,350 1,375 10,251 TOTAL EXPENSES 826 1,400 1,400 1,400 1,650 1,650 1,825 1,825 1,875 13,851 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 826 1,400 1,400 1,400 1,650 1,650 1,825 1,825 1,875 13,851 TOTAL SOURCES 826 1,400 1,400 1,400 1,650 1,650 1,825 1,825 1,875 13,851 1 2'019 - 2024 Capital Improvement Program 16 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Annual Bridge Inspections and Repairs Project No. 9XX10402 DESCRIPTION: Ongoing program of bi-annual inspections, repairs, painting and rehabilitation of the 22 City bridges. Federally required program identifies safety or repair needs in the early stages to minimize hazards and JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary year to year. Inspection frequencies vary from bridge to bridge and King County has provided some inspection services. STATUS: Construction projects will be determined from inspection reports and noted deficiencies/problems. MAINT. IMPACT: Reduces maintenance costs. COMMENT: Ongoing project, only one year actuals are shown in the first column. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 141 45 45 45 55 55 65 65 65 581 Land (RAN) 0 Const. Mgmt. 1 40 40 40 50 50 60 60 60 401 Construction 32 250 250 250 300 300 325 325 325 2,357 TOTAL EXPENSES 174 335 335 335 405 405 450 450 450 3,339 FUND SOURCES Awarded Grant Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper, Revenue 174 335 335 335 405 405 450 450 450 3,339 TOTAL SOURCES 174 335 335 335 405 405 450 450 450 3,339 Project Location: Entire System 2019 - 2024 Capital Improvement Program 17 113 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Americans with Disabilities Act (ADA) Improvements Project No, 91210405 DESCRIPTION: Construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan. JUSTIFICATION: The enforcement of ADA laws and standards was delayed pending legal challenges and studies, Recent court rulings now mandate ADA compliance. The City must provide upgrades with most construction projects. STATUS: Provide annual funding to construct improvements as necessary. Began the ADA Transition Plan in 2016 with adoption in 2017. The goal is to resolve ADA compliance issues within a reasonable time period. MAINT. IMPACT: Negligible. COMMENT: Project will be ongoing until City facilities and infrastructure meet ADA requirements. This will also include ADA compliance by utilities and private development. FINANCIAL Through Estimated 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 228 25 15 15 25 25 25 25 25 408 Land(R/W) 0 Const. Mgmt. 25 25 10 10 25 25 25 25 550 720 Construction 103 150 25 25 150 150 150 150 4,000 4,903 TOTAL EXPENSES 356 200 50 50 200 200 200 200 4,575 6,031 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 356 200 50 50 200 200 200 200 4,575 6,031 TOTAL SOURCES 356 200 50 50 200 200 200 200 4,575 6,031 1142019 - 2024 Capital Improvement Program 18 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Annual Traffic Signal Program Project No. 8xx10404 DESCRIPTION: Design and construct traffic signal upgrades and repairs of signals that exceed routine maintenance work; loop replacement, head replacement, and controllers. Replace direct bury cable for existing lighting system. JUSTIFICATION: City is adding traffic signals to inventory every year. STATUS: LEDs are on a 4 to 5 year replacement cycle. Work includes adding additional signal heads, luminaires, loop repairs, and controller upgrades including signal timing and coordination plans. MAINT. IMPACT: Reduces maintenance costs. Preventative maintenance on every traffic signal is required to be completed quarterly. COMMENT: Ongoing project, only one year actuals shown in first column. FINANCIAL Through Estimated 18 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 25 35 40 45 45 50 50 50 50 390 Land (R/W) 0 Const. Mgmt. 14 14 Equipment/Const. 39 5 80 80 80 80 80 80 80 604 TOTAL EXPENSES 78 40 120 125 125 130 130 130 130 1,008 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 78 40 120 125 125 130 130 130 130 1,008 TOTAL SOURCES 78 40 120 125 125 130 130 130 130 1,008 2019 - 2024 Capital Improvement Program 19 115 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Wetland & Environmental Mitigation Project No. 11301302 DESCRIPTION: Provide annual maintenance of wetland, stream, or other environmental mitigation commitments until accepted by the permitting agency. JUSTIFICATION: Some capital improvement projects have been approved contingent upon environmental mitigation requirements. Examples include: wetlands and streams. STATUS: Annual work is required to prepare mitigation reports and provide the necessary mitigation maintenance that in-house staff is unable to do in addition to their normal workload. MAINT. IMPACT: Significant annual weeding, plant replacement, and preparation of monitoring reports is required. Ongoing projects, only previous year shown in 2017. S 180th St Grade Separation wetland mitigation COMMENT: completed. Southcenter Pkwy Extension wetland and stream mitigation started in 2013. TUC Ped/Bridge & 42nd Ave S mitigation to start in 2018/2019. FINANCIAL Through Estimated 1 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 0 Land(R/W) 0 Const. Mgmt. 0 Repairs & Maintenanc 7 20 40 40 45 45 50 50 50 347 TOTAL EXPENSES 7 20 40 40 45 45 50 50 50 347 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Proposed Mitigation 0 City Oper. Revenue 7 20 40 40 45 45 50 50 50 347 TOTAL SOURCES 7 20 40 40 45 45 50 50 50 347 0: Project Location 1162019 - 2024 Capital Improvement Program 20 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Transportation Element of Comprehensive Plan Project No. 91510409 90810406 DESCRIPTION: Update Transportation Element of the Comprehensive Plan to include updated traffic model and street network plan. JUSTIFICATION: Growth Management Act transportation concurrency and traffic impact mitigations need updated traffic and capital planning. Adoption by 2012 required by Community Trade and Economic Development (CTED). STATUS: Update every 8 years. Transportation Element will be coordinated with updates to Comprehensive Plan by the Department of Community Development. Next update is scheduled for 2021. MAINT. IMPACT: None. COMMENT: An update to the Transit Plan as a portion of the Transportation Element of the Comp Plan began in 2015. FINANCIAL Through Estimated 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 529 400 200 600 1,729 Land(R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 529 0 0 400 200 0 0 0 600 1,729 FUND SOURCES Awarded Grant 70 70 Proposed Grant 0 Mitigation 0 Impact Fees 0 City Oper. Revenue 459 0 0 400 200 0 0 0 600 1,659 TOTAL SOURCES 529 0 0 400 200 0 0 _ 0 600 1,729 2019 - 2024 Capital Improvement Program 21 117 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Walk & Roll Program (Nonmotorized Transportation Plan) Project No. 90710404 DESCRIPTION: Evaluate deficiencies and create a prioritized list of projects and recommended design standards. JUSTIFICATION: Enhance bicycle, pedestrian, and vehicle safety, transportation choices, and encourage walking and biking as an alternative. Walk & Roll Plan was adopted in 2009. A Design Report for highest priority sidewalks and bicycle routes STATUS: was completed in 2010. A multi -modal level of service is identified as an outstanding program element in the City's Transportation Plans. MAINT. IMPACT: COMMENT: Ongoing program, intent is to sync up the non -motorized with the motorized transportation planning, which is conducted on a six -year cycle. Next Transportation Element of Comp Plan update will be in 2021. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 63 140 75 100 378 Land (R/W) 0 Const. Mgmt. 0 Construction 8 8 TOTAL EXPENSES 71 140 0 75 100 0 0 0 0 386 FUND SOURCES Awarded Grant 8 8 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 63 140 0 75 100 0 0 0 0 378 TOTAL SOURCES 71 140 0 75 100 0 0 0 0 386 1 1 QP019 - 2024 Capital Improvement Program 22 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 140th St Intersection Improvements Project No. 91610405 DESCRIPTION: Design and construct a new traffic signal at the S 140th St/Tukwila International Blvd intersection. Design and construct a new RRFB crossing near the S 114st Street/Tukwila International Blvd Intersection. Pedestrian crossing volumes across Tukwila Int'l Blvd warrant a signalized crossing. Short term installation JUSTIFICATION: of a Rapid Flashing Beacon with ADA ramps will improve pedestrian safety. A full traffic signal at S 140th St will increase pedestrian safety, improve vehicle turning opportunities, and southbound traffic volumes. STATUS: Will apply for TIB Sidewalk Grant in 2018 and additional grant in 2020 through the Federal Pedestrian/Bicycle Program. MAINT. IMPACT: Maintain a new traffic signal and RRFB crossing. COMMENT: Grant applied for through Federal Pedestrian/Bicycle Program was unsuccessful in 2016. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 75 75 Land (R/VV) 50 50 Const. Mgmt. 80 80 Construction 545 545 TOTAL EXPENSES 0 0 0 0 75 675 0 0 0 750 FUND SOURCES Awarded Grant 0 Proposed Grant 67 608 675 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 0 0 0 0 8 67 0 0 0 75 TOTAL SOURCES 0 0 0 0 75 675 0 0 0 750 :D Project Location $`1,;�", rs2B_ S 130 SI ; _Y -P----X\j„:„ N1 p-: �1L az n•R,s �.1 N !..0 t1� N 1_ I� J ` q t \ % _ ,w -In R�` n h `y S S 179 00 �• /�f /ji "' ,a 9 N t- I _[.. 9 .T to $ 144 _ I St I _ Itn,I a. _ '1, 3 I �\ 8 141q ' �I P / j m �- 1-7 c o _?4tl j L5150st st l n wTh�St� y. N al • 5756 St --11' --_ -. ` �:..;.:..._—...�.�.�:..v.. ., _ ..... _._... - I 5 160 St t\ 4 lukvr� 'y A Wrir] 2019 - 2024 Capital Improvement Program 23 119 COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Green River Trail Improvements Project No. 91810403 Construct a widened trail section between the west landing of the Southcenter Pedestrian Bridge and the DESCRIPTION: shared use path on Christensen Road. Includes illumination, CCTV, and provides the fiber connection to the Pedestrian Bridge for operation of CCTV and communication to the light controllers and ped/bike counter. JUSTIFICATION: Wider trail section is needed to accommodate the intermingling of trail and bridge users by providing a wider trail and improved safety features. STATUS: New project for 2019 - 2024 CIP. Designed and permitted as part of the TUC Pedestrian/Bicycle Bridge. MAINT. IMPACT: Reduced pavement repairs, increased maintenance for illumination and CCTV upkeep Project is a subset of the TUC/TOD Pedestrian Improvements Project (90710405) and related to the TUC Pedestrian/Bicycle Bridge Project (90510403) and Baker Boulevard Non -Motorized (91610409). All permitting and mitigation was completed as part of the Ped Bridge project. Permitting expires by 2022, delays past this date would need new permit approvals. PSRC grant application in 2018. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/VV) Const. Mgmt. Construction TOTAL EXPENSES 0 0 0 0 74 74 962 962 0 0 0 74 0 0 962 1,036 FUND SOURCES Awarded Grant Proposed Grant Mitigation Actual Traffic Impact Fees City Oper. Revenue TOTAL SOURCES 0 0 0 0 64 10 74 832 130 962 0 0 0 0 0 0 0 896 0 0 140 1,036 • r. Project Location ,T-e`}',sesI!z c �o " e:oas: t,krr4 r f'kvN ? II y j " ` �J 4— Y 7" \�' r e lip �,�M Or 1 r.aalpn I 1 I UU. k (.F��n.. . , H!; II GIs 12U019 - 2024 Capital Improvement Program 24 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Andover Park E/Minkler Blvd Intersection * Project No. 90310405 Zone 1 DESCRIPTION: Design and construct left turn lanes on Andover Park East and reconstruct traffic signal. JUSTIFICATION: Improve safety and provide needed capacity. STATUS: Design completed to 60D/D in 2015. Project on hold pending additional funding. MAINT. IMPACT: Annual signal re-lamping and routine operations. COMMENT: Project is on Traffic impact fee list. Mitigation of $19,622.55 from Westfield Mall. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 118 2 134 254 Land(R/W) 10 10 Const. Mgmt. 205 205 Construction 1,365 1,365 TOTAL EXPENSES 118 2 0 0 0 144 1,570 0 0 1,834 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 20 20 Traffic Impact Fees 111 1,209 1,320 City Oper. Revenue 98 2 0 0 0 33 361 0 0 494 TOTAL SOURCES 118 2 0 0 0 144 1,570 0 0 1,834 .<; Project Location ;��S ,G0 � ,.. 1 f . 1 v - '1 I 1 E �' "'SS,4R . 11; I J� ae ,J �� II Tukwll ni 5 � �5, 01 JDr! ,'kv/'/ • — w ev04, Troc I Of 5 9 I.,. 1H �al, @L'tnl �r r '^ j F ./1,:. ( S 100s 1 +9flQ . .11f � ir`fYR]fl%i0r .i '. •, _. . � 2019 - 2024 Capital Improvement Program 25 121 122 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 5, 2018 - 4:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair, De'Sean Quinn, and Zak Idan Staff: David Cline, Henry Hash, Gail Labanara, Hari Ponnekanti, Peggy McCarthy, Vicky Carlsen, Jeff Friend, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 4:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Proposed 2019-2020 Biennial Budget Staff reviewed the proposed budgets for Public Works (000.13), Streets (000.16) *Equipment Rental (501 Fund), Residential Streets (103 Fund) and Arterial Streets (104 Fund). Public Works Department Public Works Department budget proposes a 3% reduction in 2019 for $243,000 and $239,975 in 2020. Significant changes include position changes, and reductions in professional services, facility maintenance, roadway repairs, and traffic control devices. Chair McLeod asked if reductions would be noticeable to residents. Staff replied that they could be, but there is sometimes cushion in the budget to add services back in. Equipment Rental and Replacement The proposal for the 501 fleet fund includes a 4.86% increase in 2019 and 14.79% decrease in 2012 and reflects nine new Police vehicles and four new Fire vehicles. Analysis of funding the 501 fund will continue on the work plan. Residential Street Fund (103) The 42nd Avenue South Phase III and 53rd Avenue South projects are near completion. 46tn Avenue South Safe Routes to School, Macadam Road South Complete Street, and South 152nd Street Safe Routes to School are three new grant -funded CIP projects. Traffic Calming and Residential Safety Improvements were combined into one with proposed funding of $400,000 per year. The Committee was interested in how the $400,000 was determined. It is staff's estimation at an amount that will provide some flexibility and can be revisited each year. Committee members again expressed the need for a thorough and predictable citywide traffic calming program. Staff plans to return with a draft list at the 123 Transportation & Infrastructure Committee Minutes September 5, 2018 next meeting. Chair McLeod asked for scenarios indicating the type and number of projects that could be done with the proposed funding amount. Arterial Street Fund (104) The Strander Boulevard Extension Phase 3 project will finish design in 2019. Boeing Access Road Bridge Rehabilitation will have final asphalt lift in 2019. The West Valley Highway project will be designed in 2019 with construction in 2020 and is grant funded. New projects include Boeing Access Road over Airport Way Seismic Retrofit, 42nd Avenue South Bridge Replacement, and Green River Trail Improvements. Staff intends to return with an overview of the overlay program per the Committee's previous request to gain deeper understanding of how projects are determined. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS The Transportation Committee Meeting adjourned at 5:19 p.m. Committee Chair Approval Minutes by LH, reviewed by GL 124 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor' review Council review 09/10/18 VC C/. / (•\ ITEM INFORMATION ITEM No. 3.D. STAFF I SPONSOR: VICKY CARLSEN ORIGINAL AG['.ND1 DATE: 09/10/18 AGENDA I rEM TI1LI: Review Parks and Recreation and Land Acquisition and Park Fund C,V1'I:GORY ►1 Discussion 09/10/18 ❑ Motion Mtg Date ❑ Resolution Alts Date ❑ Ordinance 111tg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR Council Mayor ❑IHR DCD Finance ❑.Fire TS P&R ❑Police ❑PW Court SPONSOR'S Council is being asked to review the Parks and Recreation and Land Acquisition and Park Summ utY Fund 2019-2020 proposed budget. If no changes are requested, Council consensus will be requested to move the proposed budget to the final budget package for approval in November. RI:\'Iliwl?D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE: 08/28/18 COMMI 1"1 EE CHAIR: KRULLER ►1 Public Safety Comm. ❑ Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMrrrlT Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExpI NDI uRI•: RI?LUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/10/18 MTG. DATE ATTACHMENTS 09/10/18 Informational Memorandum dated 8/20/18 2019-2020 Proposed Budget Minutes from the Community Development & Neighborhoods Committee of 08/28/18 17I 126 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: FROM: Rick Still, Parks & Recreation Director Community Affairs and Parks Committee BY: Tracy Gallaway, Parks & Recreation Manager Robert Eaton, Parks & Recreation Manager Craig Zellerhoff, Parks & Recreation Manager CC: Mayor Ekberg DATE: August 20, 2018 SUBJECT: Parks & Recreation Budget and Land Acquisition & Park Fund ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering are 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. The 2017-18 Parks & Recreation budget covers for staffing which provide quality programs, at a high level of service and superior facilities for community growth, wellness and enrichment. The programs enhance the lives of 227,000 participants annually. The Parks crew maintains 18 parks, 10 open space areas and City facility grounds. The 2019-20 Parks & Recreation Budget has been refined to meet the growing requirements for community connection and services. The modifications to the 2019-20 Budget, as well as additional information is provided in the discussion below. 127 INFORMATIONAL MEMO Page 2 DISCUSSION The following will summarize the proposed changes to the Parks and Recreation budget: Changes from 2017-2018 Budget Primarily the reductions to the budget are in the areas of extra labor staffing, supplies and professional services. These reduction areas include a combination of programming adjustments throughout our offerings and result in some program elimination or reduction, while maintaining the support for programs that best service the Tukwila community with the resources available. One of the biggest changes is the elimination of the annual 4th of July event. While this has been a great community service, when considering options, the benefits achieved through other recreational programming such as those included in Youth Free Services better meet the strategic plan goal of providing a solid foundation for all Tukwila residents. Staff could explore sponsorship opportunities to continue this event if it is a priority of the community. Priority Based Budgeting The priority -based budget breakdown by program area can be found in the budget document. Land Acquisition and Parks Fund Per Council direction funds from the Land Acquisition and Parks Fund have been reallocated to assist with the Public Safety Plan. Therefore, the King County park levy funding is currently the main source for Fund 301. There are three projects scheduled in 2019/2020, including Parks and Recreation Open Space Plan, development of potential park, and final paving of Fort Dent parking lot. RECOMMENDATION Staff is seeking committee feedback on the proposed department budget and direction to forward it for discussion at the September 10, 2018 Committee of the Whole. Other steps in the overall budget review process will include Council -led work sessions, the Mayor's formal budget delivery on October 1st, community outreach, and a public hearing. ATTACHMENTS - Draft 2019-2020 Parks & Recreation Budget -Draft 2019-2024 Fund 301, Land Acquisition and Park Fund - Draft Capital Improvement Pages Fund 301 1 28W:12018 Info Memos\P&R Budget MEMOVickyEdits.doc Parks & Recreation Parks & Recreation Director (1) P&R Manager - Business Operations (1) Fiscal Specialist (1) P&R Manager - Maintenance (1) Maintenance & Operations Superintendent (1) Golf Course Supervisor (1) Lead Maintenance Specialist (1) Maintenance Specialist (2.25) Fleet Technician (1) Park Maintenance F. Supervisor (1) Lead Maintenance Specialist (1) Maintenance Specialist (a) Facility Support Technician (1) F Head Gclf Professional (1) Golf Support Technician (2.5) P&R Manager - Recreation (1) Recreation Superintendent (1) Youth & Teens Coordinator (.75) P&R Analyst (1) Tee-n Program Specialist (1) Youth Program Specialist (1) Wellness & Enrichment Coordinator (1) Fitness &Athletic Specialist (1) rront Desk & Rentals Coordinator (1) Facility Support Assistant (1) Preschool Program Assistant (.75) Senior Programs Coordinator (1) Recreation Services & Volunteer Coordinator (1) Volunteer &Event Specialist (.75) 129 130 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description FUND NUMBER: 000 POSITION: Director The mission of the Parks and Recreation Department is to enhance the quality of life for residents, businesses and visitors through quality recreational opportunities, services, and facilities. 2017-2018 Accomplishments ♦ Tukwila Municipal Arts Plan adopted by City Council. Strategic Plan Goals 1, 2, 3, 4, 5. ♦ Implemented Healthy Tukwila policies and initiatives and developed an improved community awareness regarding being active and eating well. Strategic Plan Goals 2 & 5. PROS Plan Goals 3&5. ♦ Reorganized Parks and Recreation Department staffing structure. Strategic Plan Goal 4. ♦ Expanded the After -School Recreation Program at the Tukwila Community Center to accommodate 100 daily participants (66 attend via scholarship). Strategic Plan Goal 2. PROS Plan Goal 3 & 4. ♦ Started implementation of the 20-Year Green Tukwila Restoration Plan. Strategic Plan Goals 1 & 3. PROS Plan Goals 5 ♦ Implemented 3% budget reductions as directed by City Administration. Strategic Plan Goal 4. 2019-2020 Outcome Goals ♦ Utilize Artist in Residence program to implement phase one of the Tukwila Municipal Arts Plan. ♦ Strategic Plan Goals 1 & 5. PROS Goals 2. ♦ Conduct pilot project to determine effective community engagement methods to implement the 10 Minute Walk to a Park initiative. Strategic Plan Goals 1, 2, 3, 4 & 5. PROS Plan Goals 1, 2, 3, 4 & 5. ♦ Acquire new properties to meet park needs of the community and preserve open space. Strategic Plan Goal 1. PROS Plan Goals 1, 2 & 5. ♦ Apply for grants to support existing and new programs. Strategic Plan Goals 1 & 2. PROS Plan Goals 3, 4 & 5. ♦ Develop the 2020 Parks, Recreation and Open Space Plan. Strategic Plan Goals 1, 2, 3, 4 &5. PROS Plan Goals 1, 2, 3, 4 & 5. ♦ Conduct needs assessment and develop Senior and Older Adult Recreation, Leisure, and Services Plan. Strategic Plan Goals 2, 4 & 5. PROS Plan Goals 3, 4 & 5. ♦ Implement 3% budget reductions as directed by City Administration. Strategic Plan Goa14. ♦ Modify existing service levels within the current budget to ensure safe parks. Strategic Plan Goal 4. PROS Plan Goals 4 & 5. ♦ Increase local business and non-profit group participation in programs and special events by 25%. Strategic Plan Goals 2, 3 & 5. 131 2019-2020 Indicators of Success • Expanded cultural and art opportunities throughout Tukwila. • Successful community engagement methods identified for 10 Minute Walk to a Park initiative. • Increased access to parks. • Receive grant to supplement programs and events. • City Council adopts Parks, Recreation and Open Space Plan by December 2019. • Senior and Older Adult Recreation, Leisure, and Services Plan developed and implemented. • Finish 2019 and 2020 under Expense Budget. • Incorporate new parks and facilities into the appropriate level of service model. • Business and nonprofit participation in programs and events increased. Budget Change Discussion Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Supplies Were reduced due to the removal of the Fourth of July event and No School Day camps. Services Professional services reductions resulted from the removal of the Fourth of July event and reduction in service levels for Camp Tukwila trips/entertainment, senior trips, tours, and excursions, the adult basketball league, and cooking classes. Expenditure Summary Parks & Recreation Actual Budget Percent Change Expenditures By Program 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Administration $ 314,925 $ 367,967 $ 492,705 $ 390,201 $ 554,028 $ 566,768 41.99% 2,30% Recreation Administration 1,668,196 449,887 817,938 444,908 582,172 574,509 30.85% -1.32% Preschool Program - 83,719 83,771 80,728 85,199 81,829 5.54% -3.96% Youth Programs - 525,118 507,568 583,211 492,704 499,187 -15.52% 1.32% Teen Programs - 200,173 202,108 205,557 207,026 210,606 0.71% 1.73% Youth Free Services - 141,207 77,816 152,175 141,622 144,821 -6.93% 2.26% Wellness & Enrichment - 218,531 281,208 219,197 240,297 244,435 9.63% 1.72% Senior Adult Programs - 173,480 255,804 180,186 322,835 330,925 79.17% 2.51% Community Events & Volunteers 250,188 235,374 194,292 286,272 276,746 281,691 -3.33% 1.79% Planning & Business Operations - 363,069 (1) 472,355 - - 0.00% 0.00% Rental Operations 704,424 290,091 258,811 317,890 315,032 321,131 -0.90% 1.94% Parks Maintenance 1,454,172 1,351,422 1,501,070 1,459,098 1,599,565 1,651,357 9.63% 3.24% Department Total $ 4,391,905 $ 4,400,038 $ 4,673,090 $ 4,791,778 $ 4,817,225 $ 4,907,258 0.53% 1.87% 132 Parks & Recreation Actual Budget Percent Change Expenditures By Type 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 2,325,684 $ 2,405,917 $ 2,552,577 $ 2,566,901 $ 2,688,886 $ 2,754,321 4.75% 2.43% Personnel Benefits 904,684 959,391 1,020,810 1,044,419 1,070,581 1,108,311 2.50% 3.52% Supplies 302,792 234,415 205,356 221,867 210,368 210,368 -5.18% 0.00% Services 848,059 762,667 864,138 928,591 817,390 804,258 -11.98% -1.61% Intergovt. Svcs & Taxes - 667 210 - - - 0.00% 0.00% Capital Outlays 10,686 36,982 30,000 30,000 30,000 30,000 0.00% 0.00% Department Total $ 4,391,905 $ 4,400,038 $ 4,673,090 $ 4,791,778 $ 4,817,225 $ 4,907,258 0.53% 1.87% 'Projected Department Detail Staffing and Expenditure by Program - Recreation PROGRAMS FTE BUDGET PERCENT CHANGE 2019 2020 2019-20 Administration 2.36 470,796 458,804 (2.55%) Youth 1.08 427,195 429,882 0.6% Events 1.74 273,816 280,015 2.3% Wellness & Enrichment 1.20 270,156 274,908 1.8% Strategic Support 1.45 247,619 253,379 2.3% Facility Rentals 1.25 232,170 236,662 1.9% Senior Services & Programs 1.33 229,766 234,719 2.2% Teen 1.08 217,904 221,884 1.8% Front Desk 1.00 217,004 220,761 1.7% Organizational Support & Development 0.90 184,855 189,244 2.4% Planning & Development 0.80 148,074 151,788 2.5% Preschool 0.81 104,444 106,547 2.0% Youth Free Services 0.40 86,433 87,662 1.4% Volunteer Services 0.44 55,835 57,143 2.3% Green Tukwila 0.33 33,357 34,300 2.8% Boards & Commissions 0.10 17,213 17,651 2.5% PROG RAM TOTALS 16.25 3,216,637 3,255,348 1.2% *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Program Descriptions - Recreation Administration: Provide leadership and management to program area including: program budget, partnership and sponsorship opportunities, communication and outreach initiatives, and internship programs. Youth: Coordinate youth programs that build a positive foundation towards leading a healthy life. Events: Facilitate opportunities for connection between city staff, Tukwila residents, community organizations, visitors, and local businesses. Wellness and Enrichment: Provide physical fitness, sports, and wellness activities to encourage active and healthy lifestyles. This also includes continued work on the Healthy Tukwila Project and includes special initiatives and outreach related to healthy beverages, nutrition education, and active lifestyles. 133 Strategic Support: Strategic support includes providing financial and technical oversight, resource development, marketing and communication, emergency management and administrative support functions for the department. Supports strategic direction of the department through the Parks, Recreation and Open Space Plan and annual budget performance programs aligning with City strategic objectives. Strategic support also facilitates and maximizes delivery of the department's other core services. Facility Rentals: Schedule use of over 20 rental facilities throughout the Parks and Recreation system: including the Community Center, picnic shelters, ball fields, and rental services (equipment rental). Senior Services and Programs: Provide recreational, fitness, social, educational and social services for adults 50 and greater. Teen: Provide safe, constructive out of school activities that foster positive relationships and self-esteem. Customer Service (Front Desk): Provide customer service for recreation, community services and events. Organizational Support and Development: Support professional growth and development of 36 full-time employees, recruits and trains 150 part-time employees, maintains active memberships with Washington Recreation and Parks Association and the National Recreation and Parks Association, submits nominations for awards and recognition. Contributes to City-wide organizational efforts through participation on cross - department committees. Planning and Development: Planning the City's parks, trails and open spaces to ensure quality development and facilities that align with community needs. Services include protection of open spaces; management and implementation of the Capital Improvement Program; and management of parks, trails, open space, and art projects. Preschool: Implement play -based preschool program for ages three to five. Youth Free Services: Offer enrichment activities that foster creativity, community, and connection. Volunteer Services: Recruit, screen, place, and track volunteers within City Departments to assist with various needs. Green Tukwila: Provides environmental stewardship for volunteer programs to improve open spaces throughout the City. The City is a member of the Green Cities Partnership, implements a volunteer stewardship program with the goal of restoring Tukwila's parks and green spaces. Boards and Commissions: Provide staff liaison support, community outreach, and coordination services to the Arts Commission, Parks Commission, and Tukwila Library Advisory Board. 134 Staffing and Expenditure by Program — Parks Maintenance PROGRAMS FTE BUDGET PERCENT 2019 2020 2019-20 Parks 5.20 1,101, 877 1,133, 351 2.9% Administration 1.70 203,177 213,775 5.2% Planning & Development 0.75 129,242 132,507 2.5% Facility 0.90 98,685 102,270 3.6% Organizational Support & Development 0.15 25,848 26,501 2.5% Course Maintenance 0.10 14,210 15,254 7.3% Golf 0.10 10,316 10,585 2.6% Boards & Commissions 0.05 8,616 8,834 2.5% Strategic Support 0.05 8,616 8,834 2.5% PROGRAM TOTALS 9.00 1,600,588 1,651,911 3.2% *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Program Descriptions — Parks Maintenance Parks: Provide planned and demand maintenance throughout park system according to established service levels. Service levels guide frequency of maintenance throughout parks, trails and open space system. Administration: Provide leadership and management to program area including: program budget, special projects, stewardship, and overall maintenance of the parks system and golf course encompassing a total of 279 acres. Planning and Development: Planning the City's parks, trails and open spaces to ensure quality development and facilities that align with community needs. Services include protection of open spaces; management and implementation of the Capital Improvement Program; and management of parks, trails, open space, and art projects. Facility: Perform routine facility inspections at the Tukwila Community Center, Foster Golf Links Clubhouse, and park facilities. Conducts maintenance and equipment repairs. Contracts and coordinates preventive maintenance of equipment. Coordinate contracted maintenance and repairs at the Community Center and Foster Golf Links Clubhouse. Organizational Support and Development: Support professional growth and development of 36 full-time employees, recruits and trains 150 employees, maintains active memberships with Washington Recreation and Parks Association and the National Recreation and Parks Association, submits nominations foe awards and recognition. Contributes to City-wide organizational efforts through participation on cross -departmental committees. Course Maintenance: Provide leadership and management for Foster Golf Course maintenance to sustain course playability for community enjoyment. Golf: Execute maintenance tasks on PGA -rated Foster Golf Links, including maintenance of cart paths, course accessories, irrigation, landscape, sand bunkers, set course, turf, and equipment necessary to care for the course. Boards and Commissions: Provide staff liaison support, community outreach, and coordination services to the Arts Commission, Parks Commission, and Tukwila Library Advisory Board. 135 Strategic Support: Strategic Support includes providing financial and technical oversight, resource development, marketing and communication, emergency management and administrative support functions for the department. supports strategic direction of the department through the Parks, Recreation and Open Space Plan and annual budget performance programs aligning with City strategic objectives. Strategic support also facilitates and maximizes delivery of the department's other core services. Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation Position 2018 FTE 2019 FTE 2019 Budget Salaries Benefits 2020 FTE 2020 Budget Salaries Benefits Parks & Recreation Director 1 1 $ 159,884 $ 56,778 1 $ 163,224 $ 58,538 Parks & Recreation Analyst 1 0.75 79,466 16,807 0.75 81,048 17,182 Parks & Recreation Manager 3 3 360,140 153,899 3 367,548 159,705 Recreation Superintendent 0 1 96,006 46,806 1 102,973 49,727 Recreation Program Coordinator 5.75 4.75 416,455 206,881 4.75 426,790 215,716 Facility Support Technician 1 0 - - 0 - - Recreation Program Specialist 3.75 4 273,823 149,495 4 280,602 156,065 Recreation Program Assistant 0.75 0.75 40,568 8,926 0.75 41,958 9,256 Fiscal Specialist 1 1 70,913 36,294 1 72,652 37,756 Facility Support Assistant 1 1 46,368 20,234 1 47,527 21,134 Maint and Ops Superintendent 0 1 95,258 46,845 1 102,685 49,859 Parks Maintenance Supervisor 1 1 72,832 38,705 1 77,980 41,075 Lead Maint Specialist 1 1 74,887 42,579 1 80,208 45,157 Maint Specialist Parks 5 4 283,219 117,777 4 288,696 122,391 Facilities Maintenance Technician 0 1 70,277 32,882 1 71,640 34,211 Extra Labor 546,189 93,464 546,189 88,331 Overtime 2,601 258 2,601 258 Clothing Allowance - 1,950 - 1,950 Total 25.25 25.25 $ 2,688,886 $1,070,581 25.25 $ 2,754,321 $1,108,311 136 Expenditure Detail - Supplies, Services, and Other Supplies include office and operating supplies, resale items for programs, and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass -through grant funds. Parks & Recreation Actual Budget Expenditures 2016 2017 2018* 2018 2019 2020 Salaries $ 1,846,102 $ 1,899,003 $ 2,028,278 $ 2,018,646 $ 2,140, 096 $ 2,205,531 Extra Labor 468,895 499,317 518,844 541,939 546,189 546,189 Overtime 10,688 7,597 5,454 6,316 2,601 2,601 FICA 175,207 179,564 191,223 194,081 219,283 224,111 Pension 226,062 244,815 267,172 242,355 271,720 280,031 Industrial Insurance 93,278 79,587 86,735 113,374 87,546 87,631 Healthcare 411,729 450,610 473,071 492,659 490,083 514,587 Unemployment (2,575) 3,372 843 - - - Clothing Allowance 983 1,441 1,767 1,950 1,950 1,950 Total Salaries & Benefits 3,230,368 3,365,307 3,573,387 3,611,320 3,759,467 3,862,632 Supplies 270,318 197,645 174,004 183,867 181,117 181,117 Resale 22,500 20,530 23,000 22,000 22,000 22,000 Small tools 9,974 16,239 8,352 16,000 7,251 7,251 Total Supplies 302,792 234,415 205,356 221,867 210,368 210,368 Professional services 271,215 230,481 226,934 260,500 187,500 188,304 Communication 13,658 10,376 12,050 12,150 12,150 12,150 Travel 6,565 19,482 14,046 8,950 8,950 8,950 Advertising 11,797 11,422 13,588 22,500 21,500 21,500 Operating rentals 138,944 131,591 133,860 152,466 171,926 137,613 Utilities 248,600 249,624 292,896 302,725 263,064 283,441 Repair and maintenance 64,477 17,290 56,429 55,900 40,400 40,400 Miscellaneous 92,801 92,401 114,335 113,400 111,900 111,900 Total Services 848,059 762,667 864,138 928,591 817,390 804,258 Excise Taxes - 667 210 - - - Capital 10,686 36,982 30,000 30,000 30,000 30,000 Total Other 10,686 37,650 30,209 30,000 30,000 30,000 Total Parks and Recreation $ 4,391,905 $ 4,400,038 $ 4,673,091 $ 4,791,778 $ 4,817,225 $ 4,907,258 *Projected 137 138 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISON: Administration FUND NUMBER: 000 POSITION: Director The mission of the Administrative Division is to direct and support all other divisions with their endeavors to promote and provide safe, positive leisure -time activities, events, and facilities. All major park, volunteer program, golf and recreation development, services and contracts are coordinated and supervised by the administrative division. This division also interacts with all other departments and serves as staff to the Arts Commission, Park Commission, Library Advisory Board, and the Sister City Committee. Expenditure Summary Parks & Recreation - Administration Actual Budget Percent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 207,268 $ 233,352 $ 330,589 $ 258,622 $ 355,906 $ 363,632 37.62% 2.17% Personnel Benefits 66,551 88,957 116,814 84,412 143,916 148,924 70.49% 3.48% Supplies 7,023 3,609 4,808 5,917 7,517 7,517 27.04% 0.00% Services 23,397 5,068 10,496 11,250 16,420 16,420 45.96% 0.00% Capital Outlays 10,686 36,982 30,000 30,000 30,000 30,000 0.00% 0.00% Expenditure Total $ 314,925 $ 367,967 $ 492,705 $ 390,201 $ 553,758 $ 566,492 41.92% 2.30% *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Administration Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Parks & Recreation Director 1 1 $ 159,884 $ 56,778 1 $ 163,224 $ 58,538 Parks & Recreation Manager 0 1 119,645 49,942 1 122,292 51,775 Parks & Recreation Analyst 1 0 - - 0 - - Fiscal Specialist 0 1 70,913 36,294 1 72,652 37,756 Extra Labor 5,000 856 5,000 809 Overtime 464 46 464 46 Total Administration 2 3 $ 355,906 $ 143,916 3 $ 363,632 $ 148,924 139 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Parks and Recreation - Administration Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.100.31.00 Supplies - Office $ 7,023 $ 3,609 $ 4,808 $ 5,917 $ 7,517 $ 7,517 Total Supplies 7,023 3,609 4,808 5,917 7,517 7,517 000.07.571.100.41.00 Prof Svcs - Park consultant for planning services and expertise 17,808 1,100 538 2,500 2,500 2,500 000.07.571.100.42.00 Communication -Telephone services including land lines, cell phones, fax, intemet 372 542 573 - 500 500 000.07.571.100.43.00 Travel - Meals, lodging, parking, mileage for WRPA, NRPA conferences, and various retreats, training, etc. 362 1,631 5,861 2,500 3,100 3,100 000.07.571.100.45.00 Operating Rentals 2,550 - 727 - 2,250 2,250 000.07.571.100.48.00 R&M - Equipment repairs and maintenance 99 - (748) 2,000 2,000 2,000 000.07.571.100.49.00 Misc - NRPA, WRPA memberships, conference registrations, forums, retreats 2,208 1,794 3,545 4,000 5,820 5,820 000.07.571.100.49.10 Misc - Blood Borne Pathogen testing and immunizations - - - 250 250 250 Total Services 23,397 5,068 10,496 11,250 16,420 16,420 000.07.594.730.64.00 Capital - Machinery and Equipment 10,686 36,982 30,000 30,000 30,000 30,000 Total Other 10,686 36,982 30,000 30,000 30,000 30,000 Total Supplies, Services and Other $ 41,106 $ 45,659 $ 45,303 $ 47,167 $ 53,937 $ 53,937 `Projected 140 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Recreation Administration FUND NUMBER: 000 POSITION: Director The mission of the Recreation Division is to promote and provide social, cultural, physical, and educational recreation activities for participants of all ages during their leisure time. The Recreation facilities (Community Center, school facilities, and parks) and Recreation staff (both full and part-time) are the resources used to conduct these services and programs for the community. Services are planned, promoted, and conducted in various locations, during all seasons of the year by staff and instructors. Fees are collected to offset specific activity costs for most programs. Expenditure Summary Parks & Recreation - Recreation Administration Actual Budget Percent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 1,052,226 $ 252,847 $ 470,231 $ 258,996 $ 357,236 $ 368,177 37.93% 3.06% Personnel Benefits 385,548 94,872 188,336 98,012 126,021 130,727 28.58% 3.73% Supplies 64,434 25,773 34,069 32,500 30,951 30,951 -4.77% 0.00% Services 165,988 75,727 125,093 55,400 160,916 138,985 190.46% -13.63% lntergovt. Services & Taxes - 667 210 - - - 0.00% 0.00% Expenditure Total $ 1,668,196 $ 449,887 $ 817,938 $ 444,908 $ 675,123 $ 668,840 51.74% -0.93% *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Recreation Administration Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Parks & Recreation Manager 1 1 $ 120,248 $ 51,882 1 $ 122,640 $ 53,870 Recreation Program Coordinator 1 0 - - 0 - - Recreation Superintendent 0 1 96,006 46,806 1 102,973 49,727 Parks and Recreation Analyst 0 0.75 79,466 16,807 0.75 81,048 17,182 Extra Labor 61,516 10,526 61,516 9,948 Total Recreation Administration 2 2 $ 357,236 $ 126,021 2 $ 368,177 $ 130,727 141 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Intergovernmental includes pass -through grant funds. Parks & Recreation - Recreation Administration Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.200.31.00 Supplies - PICH $ 11,330 $ 8,274 $ 4,963 $ - $ - $ - 000.07.571.200.31.01 Supplies - Athletic Programs 4,181 - - - - - 000.07.571.200.31.02 Supplies - Senior Programs 4,656 - - - - - 000.07.571.200.31.03 Supplies - Summer playground & rec time 312 - - - - - 000.07.571.200.31.04 Supplies - Front Desk 2,192 370 12,781 6,000 11,200 11,200 000.07.571.200.31.05 Supplies - Youth programs & camps 16,430 - - - - - 000.07.571.200.31.06 Supplies - Office 9,266 9,408 9,900 15,500 15,500 15,500 000.07.571.200.31.07 Supplies - Preschool program 8,647 - - - - - 000.07.571.200.31.09 Supplies -Teen Program 6,694 - - - - - 000.07.571.200.31.13 Supplies - Youth Sports 1,659 - - - - - 000.07.571.200.34.02 Resale - Senior Program (934) - - - - - 000.07.571.200.35.00 Small Tools - 7,722 6,424 11,000 4,251 4,251 Total Supplies 64,434 25,773 34,069 32,500 30,951 30,951 000.07.571.200.41.00 Prof Svcs - PICH 7,575 40,189 5,499 - - - 000.07.571.200.41.01 Prof Svcs - Class instruction 60,261 (240) - - - - 000.07.571.200.41.02 Prof Svcs - Senior program instructors and performers 6,385 - - - - - 000.07.571.200.41.04 Prof Svcs - Mailing bureau, etc. 2,665 6,248 10,045 13,750 16,750 16,750 000.07.571.200.41.05 Prof Svcs - Bus rental and entertainment for Summer day camps 19,423 - - - - 000.07.571.200.41.07 Prof Svcs - Misc Prof Svcs 81 - - - - - 000.07.571.200.41.09 Prof Svcs - Teen program entertainment, DJ services 2,502 - - - - - 000.07.571.200.41.13 Prof Svcs - Youth sports instructors 700 - - - - - 000.07.571.200.42.01 Communication - Postage for quarterly brochure 2,076 970 4,564 1,350 5,350 5,350 000.07.571.200.42.02 Communication - Cell phones and cable 1,208 964 1,068 1,500 1,500 1,500 000.07.571.200.43.00 Travel - Meals, mileage, parking, lodging for conferences and retreats 1,465 6,224 2,933 1,800 2,600 2,600 000.07.571.200.43.01 Travel - Senior trip meals and parking 3,474 14 - - - - 000.07.571.200.43.05 Travel - Summer camps/special events parking 111 - - - - - 000.07.571.200.44.00 Advertising - job announcements, Rec program ads 1,248 407 1,735 4,800 4,800 4,800 000.07.571.200.45.00 Rental - Equipment - - 328 - - - 142 Parks & Recreation - Recreation Administration (Continued) Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.200.45.04 Rental - Misc. rentals for general programs 16 - - - 2,250 2,250 000.07.571.200.45.06 Rental - Office 16 - - - - - 000.07.571.200.45.09 Rental - Teen program monthly mode rentals 114 - - - - - 000.07.571.200.45.94 Rental - Equipment Replacement Fund - - 2,645 - 23,856 1,591 000.07.571.200.45.95 Rental - Equipment Rental 0 & M - - 23,245 - 24,430 24,764 000.07.571.200.48.00 R&M - Equipment repairs and- maintenance 468 1,203 19,700 19,700 000.07.571.200.49.00 Misc - 6,660 (351) 30,909 - 20,000 20,000 000.07.571.200.49.01 Misc - Printing of recreation guides, misc. printing/letterhead 18,176 18,464 30,263 24,000 25,000 25,000 000.07.571.200.49.02 Misc - Memberships, misc. 4,381 2,371 8,656 6,200 12,680 12,680 000.07.571.200.49.04 Misc - Senior trip admissions 12,023 - - - - - 000.07.571.200.49.05 Misc - Youth field trip admissions 7,656 - - - - - 000.07.571.200.49.08 Misc - Special Accommodations - - 2,000 2,000 2,000 2,000 000.07.571.200.49.09 Misc - Teen camps, teen day trips admissions 7,771 - - - - - Total Services 165,988 75,727 125,093 55,400 160,916 138,985 000.07.571.200.53.00 Taxes & Assmnts - Excise Taxes - 667 - - - Total Intergovernmental - 667 - - - - Total Supplies, Services and Other $ 230,422 $ 102,168 $ 159,162 $ 87,900 $ 191,867 $ 169,936 *Projected 143 144 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Preschool Program FUND NUMBER: 000 POSITION: Director The mission of the Preschool Program is to empower children to think, explore, and navigate the journey of learning. Expenditure Summary Parks & Recreation - Preschool Program Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ - $ 59,798 $ 59,337 $ 58,890 $ 61,468 $ 62,858 4.38% 2.26% Personnel Benefits - 13,122 14,732 11,738 12,502 12,636 6.51% 1.07% Supplies - 10,395 9,354 8,600 8,600 8,600 0.00% 0.00% Services - 404 348 1,500 1,500 1,500 0.00% 0.00% Expenditure Total $ - $ 83,719 $ 83,771 $ 80,728 $ 84,070 $ 85,594 4.14% 1.81 *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Preschool Program Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Program Assistant Extra Labor 0.75 0.75 $ 40,568 $ 8,926 20,900 3,576 0.75 $ 41,958 $ 9,256 20,900 3,380 Total Preschool Program 0.75 0.75 $ 61,468 $ 12,502 0.75 $ 62,858 $ 12,636 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Preschool Program Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.201.31.00 Supplies - Office & Operating $ - $ 10,395 $ 9,354 $ 8,600 $ 8,600 $ 8,600 Total Supplies - 10,395 9,354 8,600 8,600 8,600 000.07.571.201.41.00 Prof Sacs - Entertainment - 2 86 1,000 1,000 1,000 000.07.571.201.49.00 Misc - Memberships, training - 402 262 500 500 500 Total Services - 404 348 1,500 1,500 1,500 Total Supplies, Services and Other $ - $ 10,798 $ 9,702 $ 10,100 $ 10,100 $ 10,100 *Projected 145 146 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Youth Programs FUND NUMBER: 000 POSITION: Director The mission of the youth programs is to provide youth a foundation for a well-rounded, balanced life by offering activities and programs to build healthy active lifestyles. These programs keep youth busy and safe during out of school hours and foster relationships to last a lifetime. Expenditure Summary Parks & Recreation Youth Programs Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ - $ 352,203 $ 331,224 $ 381,434 $ 333,098 $ 336,472 -12.67% 1.01% Personnel Benefits - 120,810 100,441 130,177 105,157 106,407 -19.22% 1.19% Supplies - 20,137 33,683 31,100 28,500 28,500 -8.36% 0.00% Services - 31,967 42,219 40,500 40,200 40,200 -0.74% 0.00% Expenditure Total $ - $ 525,118 $ 507,568 $ 583,211 $ 506,955 $ 511,579 -13.08% 0.91% *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Programs Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Program Coordinator 1 0.75 $ 64,613 $ 29,632 0.75 $ 66,248 $ 30,900 Recreation Program Specialist 1 1 70,610 41,664 1 72,349 43,506 Extra Labor 197,875 33,860 197,875 32,001 Total Youth Programs 2 1.75 $ 333,098 $ 105,157 1.75 $ 336,472 $ 106,407 147 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Youth Programs Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.07.571.202.31.00 Supplies - Office & Operating $ - $ 20,137 $ 33,683 $ 31,100 $ 28,500 $ 28,500 Total Supplies - 20,137 33,683 31,100 28,500 28,500 000.07.571.202.41.00 Prof SN.cs - Bus service, entertainment - 19,334 25,930 24,500 24,200 24,200 000.07.571.202.49.00 Misc - Trip admissions - 12,633 16,289 16,000 16,000 16,000 Total Services - 31,967 42,219 40,500 40,200 40,200 Total Supplies, Services and Other $ - $ 52,105 $ 75,903 $ 71,600 $ 68,700 $ 68,700 *Projected 148 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Teen Programs FUND NUMBER: 000 POSITION: Director Description The mission of Teen Programs is to provide social and recreational programs to teens in a safe and positive environment that will enhance personal and social skills, teach responsibility and leadership, and promote a healthy active lifestyle. Expenditure Summary Parks & Recreation Teen Programs Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ - $ 123,997 $ 126,641 $ 131,646 $ 130,533 $ 132,272 -0.85% 1.33% Personnel Benefits - 49,358 49,414 53,031 51,907 53,183 -2.12% 2.46% Supplies - 8,480 9,087 7,650 7,650 7,650 0.00% 0.00% Services - 18,338 16,965 13,230 13,230 13,230 0.00% 0.00% Expenditure Total $ - $ 200,173 $ 202,108 $ 205,557 $ 203,319 $ 206,334 -1.09% 1.48% *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Teen Programs Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Program Specialist Extra Labor 1 1 $ 70,283 $ 41,597 60,250 10,310 1 $ 72,022 $ 43,439 60,250 9,744 Total Teen Programs 1 1 $ 130,533 $ 51,907 1 $ 132,272 $ 53,183 149 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Teen Programs Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.203.31.00 Supplies - Office & Operating $ - $ 8,480 $ 9,087 $ 7,650 $ 7,650 $ 7,650 Total Supplies - 8,480 9,087 7,650 7,650 7,650 000.07.571.203.41.00 Prof Secs - Inflatables, face painters, DJ services - 5,001 7,757 5,050 5,050 5,050 000.07.571.203.43.00 Travel - 5,139 576 - - - 000.07.571.203.45.00 Operating Rentals and Leases - Movie rentals - 1,424 281 180 180 180 000.07.571.203.49.00 Misc - Trip admissions - 6,774 8,351 8,000 8,000 8,000 Total Services - 18,338 16,965 13,230 13,230 13,230 Total Supplies, Services and Other $ - $ 26,818 $ 26,052 $ 20,880 $ 20,880 $ 20,880 *Projected 150 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Youth Free Services FUND NUMBER: 000 POSITION: Director The mission of Youth Free Services (formerly "Youth Wellness & Enrichment") is to offer youth programs at no cost to participate in a wide variety of activities including Rec Time, PlayGround and Summer Sack Lunch. Expenditure Summary Parks & Recreation - Youth Free Services Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ - $ 82,235 $ 52,406 $ 80,629 $ 100,561 $ 102,300 24.72% 1.73% Personnel Benefits - 35,112 26,286 36,346 39,142 40,317 7.69% 3.00% Supplies - 5,809 307 5,600 2,500 2,500 -55.36% 0.00% Services - 18,051 (1,182) 29,600 - - -100.00% 0.00% Expenditure Total $ - $ 141,207 $ 77,816 $ 152,175 $ 142,203 $ 145,117 -6.55% 2.05% `Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Free Services Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Program Specialist Extra Labor 1 1 $ 70,283 $ 33,960 30,278 5,182 1 $ 72,022 $ 35,421 30,278 4,897 Total Youth Wellness & Enrich. 1 1 $ 100,561 $ 39,142 1 $ 102,300 $ 40,317 151 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Youth Free Services Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.204.31.00 Supplies - Office & Operating $ - $ 5,809 $ 307 $ 5,600 $ 2,500 $ 2,500 Total Supplies - 5,809 307 5,600 2,500 2,500 000.07.571.204.41.00 Prof Secs -Instructors - 17,624 (1,182) 28,900 - - 000.07.571.204.49.00 Misc - Printing, website - 427 (0) 700 - - Total Services - 18,051 (1,182) 29,600 - - Total Supplies, Services and Other $ - $ 23,860 $ (875) $ 35,200 $ 2,500 $ 2,500 *Projected 152 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Wellness & Enrichment FUND NUMBER: 000 POSITION: Director The mission of Wellness and Enrichment (formerly "Adult Wellness & Enrichment") and is to offer community members and visitors of all abilities the opportunity to participate in a wide variety of physical exercise, sports, and special interest activities. Expenditure Summary Parks & Recreation - Wellness & Enrichment Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ - $ 105,693 $ 129,903 $ 107,581 $ 110,461 $ 112,660 2.68% 1.99% Personnel Benefits - 46,071 57,106 49,116 48,991 50,704 -0.26% 3.50% Supplies - 24,292 14,390 4,200 8,550 8,550 103.57% 0.00% Services - 42,474 79,809 58,300 71,000 71,000 21.78% 0.00% Expenditure Total $ - $ 218,531 $ 281,208 $ 219,197 $ 239,002 $ 242,914 9.04% 1.64% 'Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Wellness & Enrichment Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Program Coordinator Extra Labor 1 1 $ 86,461 $ 44,883 24,000 4,107 1 $ 88,660 $ 46,823 24,000 3,881 Total Adult Wellness & Enrich. 1 1 $ 110,461 $ 48,991 1 $ 112,660 $ 50,704 153 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Wellness & Enrichment Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.07.571.206.31.00 Supplies - Office & Operating $ - $ 21,093 $ 14,390 $ 4,200 $ 8,550 $ 8,550 000.07.571.206.35.00 Supplies - Small tools and minor equip - 3,200 - - - - Total Supplies - 24,292 14,390 4,200 8,550 8,550 000.07.571.206.41.00 Prof Secs - Instructors - 35,251 63,709 50,900 59,300 59,300 000.07.571.206.42.00 Communication - 3,384 3,646 - 3,600 3,600 000.07.571.206.48.00 Repair & Maintenance - 2,529 9,285 7,200 7,200 7,200 000.07.571.206.49.00 Misc - Membership - 1,310 3,169 200 900 900 Total Services - 42,474 79,809 58,300 71,000 71,000 Total Supplies, Services and Other $ - $ 66,766 $ 94,199 $ 62,500 $ 79,550 $ 79,550 'Projected 154 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Senior Adult Programs FUND NUMBER: 000 POSITION: Director The mission of the Senior Adult Programs division is to promote and provide a variety of recreational, fitness, social, educational, and social services for senior adults 50 years of age or older. We collaborate with a variety of agency's which allows our seniors to age in place and remain independent, so they can continue to live in the community. Expenditure Summary Parks & Recreation - Senior Adult Programs Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ - $ 104,662 $ 161,324 $ 110,898 $ 206,222 $ 210,607 85.96% 2.13% Personnel Benefits - 43,965 67,443 46,288 92,155 95,607 99.09% 3.75% Supplies - 4,501 4,418 3,000 3,000 3,000 0.00% 0.00% Services - 20,353 22,619 20,000 20,000 20,000 0.00% 0.00% Expenditure Total $ - $ 173,480 $ 255,804 $ 180,186 $ 321,378 $ 329,214 78.36% 2.44% * Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Senior Adult Programs Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Program Coordinator Extra Labor 1 2 $ 179,222 $ 87,535 27,000 4,621 2 $ 183,607 $ 91,240 27,000 4,367 Total Senior Adult Programs 1 2 $ 206,222 $ 92,155 2 $ 210,607 $ 95,607 155 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Senior Adult Programs Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.07.571.207.31.00 Supplies - Office & Operating $ - $ 4,501 $ 4,418 $ 3,000 $ 3,000 $ 3,000 Total Supplies - 4,501 4,418 3,000 3,000 3,000 000.07.571.207.41.00 Prof Secs - Instructors - 3,840 12,891 5,900 5,900 5,900 000.07.571.207.43.00 Travel -Trip meals, parking - 3,520 4,179 2,100 2,100 2,100 000.07.571.207.49.00 Misc - Trip admissions - 12,993 5,550 12,000 12,000 12,000 Total Services - 20,353 22,619 20,000 20,000 20,000 Total Supplies, Services and Other $ - $ 24,853 $ 27,037 $ 23,000 $ 23,000 $ 23,000 *Projected 156 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Comm. Events & Vol. FUND NUMBER: 000 POSITION: Director The mission of the Community Events and Volunteers Division is to promote and provide opportunities for connections between City staff, Tukwila citizens, community organizations and local businesses through the provision of community events and volunteer opportunities. Expenditure Summary Parks & Recreation - Community Events & Volunteers Actual Budget Percent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 126,401 $ 118,450 $ 66,648 $ 131,132 $ 75,197 $ 76,760 -42.66% 2.08% Personnel Benefits 50,548 49,734 27,868 50,390 34,421 35,729 -31.69% 3.80% Supplies 22,381 16,737 17,167 25,400 21,400 21,400 -15.75% 0.00% Services 50,858 50,454 82,610 79,350 48,450 48,450 -38.94% 0.00% Expenditure Total $ 250,188 $ 235,374 $ 194,292 $ 286,272 $ 179,469 $ 182,339 -37.31% 1.60% *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Community Events and Volunteers Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Program Coordinator 0.75 0 $ - $ - 0 $ - $ - Recreation Program Specialist 0.75 1 62,647 32,274 1 64,210 33,699 Extra Labor 12,550 2,148 12,550 2,030 Total Comm. Events & Vol. 1.5 1.00 $ 75,197 $ 34,421 1 $ 76,760 $ 35,729 157 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Community Events and Volunteers Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.210.31.00 Supplies - Office & Operating $ - $ 16,737 $ 17,167 $ 25,400 $ 21,400 $ 21,400 000.07.571.210.31.01 Supplies -Operating 20,195 - - - - - 000.07.571.210.31.02 Supplies -Operating 2,186 - - - - - Total Supplies 22,381 16,737 17,167 25,400 21,400 21,400 000.07.571.210.41.00 Prof Svcs - Backyard Wildlife Festival, Kids Festival, Touch A Truck, Misc Prof - 38,118 61,538 58,400 31,300 31,300 Svcs 000.07.571.210.41.01 Prof Svcs - Backyard Wildlife Festival, Kids Festival, Touch A Truck, Misc Prof 38,745 (176) 1,900 - - - Svcs 000.07.571.210.41.02 Volunteer Prof Svcs 1,161 - - - - - 000.07.571.210.42.02 Communication - Phone/Security - - 500 500 500 500 000.07.571.210.43.00 Travel - Travel expenses related to professional development and training 278 358 474 600 600 600 000.07.571.210.44.00 Advertising - Special events & the volunteer program 4,356 4,762 9,735 10,500 10,000 10,000 000.07.571.210.45.00 Rental - Backyard Wildlife Festival, concerts and cinema series, Kids - 5,706 (0) 6,800 4,000 4,000 Festival, Touch A Truck, misc. services 000.07.571.210.45.01 Rental - Backyard Wildlife Festival, concerts and cinema series, Kids 5,224 - 6,800 - - - Festival, Touch A Truck, misc. services 000.07.571.210.49.01 Misc - Backyard Wildlife Festival, concerts and cinema, Kids Festival, Touch A Truck, Misc printing 421 - 700 1,000 1,000 1,000 000.07.571.210.49.02 Misc- ASCAP, professional memberships, registrations, etc. 672 1,685 963 1,550 1,050 1,050 Total Services 50,858 50,454 82,610 79,350 48,450 48,450 Total Supplies, Services and Other $ 73,239 $ 67,191 $ 99,776 $ 104,750 $ 69,850 $ 69,850 *Projected 158 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Planning & Business Operations FUND NUMBER: 000 POSITION: Director Expenditures and FTEs that were previously accounted for in the Planning & Business Operations Division are now reported in the Administration and Recreation Administration divisions. The schedules below are included for historical purposes. Expenditure Summary Parks & Recreation - Planning & Business Operations Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ - $ 202,589 $ 0 $ 242,841 $ - $ - (100.00%) - Personnel Benefits - 84,664 (1) 119,734 - - (100.00%) - Supplies - 10,194 0 6,800 - - (100.00%) - Services - 65,622 (1) 102,980 - - (100.00%) - Expenditure Total $ - $ 363,069 $ (1) $ 472,355 $ - $ - (100.00%) - *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Planning & Business Operations Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Parks & Recreation Manager 1 0 $ - $ - 0 $ - $ - Facility Support Technician 1 0 - - 0 - - Fiscal Specialist Overtime Clothing Allowance 1 0 - - - - - 0 - - - - - Total Planning & Bus. Operations 3 0 $ - $ - 0 $ - $ - 159 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Planning & Business Operations Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.211.31.00 Supplies -Office $ - $ 10,194 $ 0 $ 6,800 $ - $ - Total Supplies - 10,194 0 6,800 - - 000.07.571.211.41.00 Prof Svcs - Miscellaneous - 151 - 3,000 - - 000.07.571.211.42.01 Communication - Postage - 993 (0) 4,000 - - 000.07.571.211.42.02 Communication - Cell Phone and Cable - 1,236 0 4,800 - - 000.07.571.211.43.00 Travel - Meals, mileage, parking, lodging- for trainings 1,026 (0) 1,400 000.07.571.211.44.00 Advertising - - - - 500 - - 000.07.571.211.45.10 Rental - Copier rentals - 6,045 0 4,500 - - 000.07.571.211.45.94 Rental -Equipment Replacement Fund - 1,591 0 1,591 - - 000.07.571.211.45.95 Rental -Equipment Rental 0 & M - 19,187 (0) 34,189 - - 000.07.571.211.48.01 R&M - Misc. equipment repairs - 1,928 0 5,000 - - 000.07.571.211.48.02 R&M - Postage maintenance - 5,927 (0) 14,700 - - 000.07.571.211.49.01 Misc - Printing and binding - - - 2,000 - - 000.07.571.211.49.02 Misc - Membership and training - 5,869 (0) 7,300 - - 000.07.571.211.49.08 Misc - ADA services and PPI credit card- fees 21,669 0 20,000 Total Services - 65,622 (1) 102,980 - - Total Supplies, Services and Other $ - $ 75,816 $ (1) $ 109,780 $ - $ - *Projected 160 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Rental Operations FUND NUMBER: 000 POSITION: Director The mission of the Rental Operations Division is to promote and schedule use of rental spaces in the Parks and Recreation system. All rental use of the system -wide facilities is coordinated and supervised by the division including the Community Center, picnic shelters, ball fields, and rental services (equipment rental). Fees are collected to offset costs. Expenditure Summary Parks & Recreation - Rental Operations Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ 392,424 $ 180,518 $ 154,678 $ 192,119 $ 189,347 $ 192,623 -1.44% 1.73% Personnel Benefits 167,118 69,932 57,548 73,846 74,788 77,076 1.28% 3.06% Supplies 59,251 30,535 23,561 32,300 32,300 32,300 0.00% 0.00% Services 85,632 9,106 23,024 19,625 14,925 14,925 -23.95% 0.00% Expenditure Total $ 704,424 $ 290,091 $ 258,811 $ 317,890 $ 311,359 $ 316,924 -2.05% 1.79% "Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Rental Operations Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Recreation Prog Coordinator 1 1 $ 86,159 $ 44,831 1 $ 88,276 $ 46,754 Facility Support Assistant 1 1 46,368 20,234 1 47,527 21,134 Extra Labor 56,820 9,723 56,820 9,189 Total Rental Operations 2 2 $ 189,347 $ 74,788 2 $ 192,623 $ 77,076 161 Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous office and operating supplies. Services include professional services, rental, travel, and memberships, among others. Parks & Recreation - Rental Operations Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.07.571.212.31.01 Supplies - Office $ 12,005 $ 91 $ (2,820) $ 300 $ 300 $ 300 000.07.571.212.31.02 Supplies - Facility Rentals 9,439 3,153 1,769 4,000 4,000 4,000 000.07.571.212.31.03 Supplies - Maintenance 14,372 6,761 1,611 6,000 6,000 6,000 000.07.571.212.34.03 Supplies - Rental Service and Supplies 23,434 20,530 23,000 22,000 22,000 22,000 Total Supplies 59,251 30,535 23,561 32,300 32,300 32,300 000.07.571.212.41.01 Prof Secs - Miscellaneous 1,060 - - - - - 000.07.571.212.41.02 Prof Sacs - Cleaning 2,400 - - 5,400 700 700 000.07.571.212.42.01 Communication - Postage 1,386 - - - - - 000.07.571.212.42.02 Communication - Cell Phone and Cable 6,486 (0) - - - - 000.07.571.212.43.00 Travel - Meals, mileage, parking, lodging for trainings 291 264 - 325 325 325 000.07.571.212.44.00 Advertising - BRAVO facility pub, misc. 6,192 6,253 2,118 6,700 6,700 6,700 000.07.571.212.45.01 Rental - Miscellaneous - (835) 500 500 500 500 000.07.571.212.45.02 Rental -Table and chair rental 399 351 2,654 1,500 1,500 1,500 000.07.571.212.45.10 Rental - Copier rentals 3,044 835 - - - - 000.07.571.212.45.94 Rental -Equipment Replacement Fund 5,308 - - - - - 000.07.571.212.45.95 Rental -Equipment Rental 0 & M 15,192 - - - - - 000.07.571.212.48.01 R&M - Fitness room and misc. equipment repairs 4,969 - - - - - 000.07.571.212.48.02 R&M - CLASS maintenance agreement, phone line, copier rentals 14,681 - 15,936 - - - 000.07.571.212.48.03 R&M - Damaged equipment replacements 172 741 1,501 1,500 1,500 1,500 000.07.571.212.49.01 Misc - Printing and binding - - - 2,000 2,000 2,000 000.07.571.212.49.02 Misc - Membership and training 1,521 1,505 315 1,700 1,700 1,700 000.07.571.212.49.10 Misc - User license 277 - - - - - 000.07.571.212.49.18 Misc - ADA services and PPI credit card fees 22,253 (8) (1) - - - Total Services 85,632 9,106 23,024 19,625 14,925 14,925 Total Supplies, Services and Other $ 144,882 $ 39,641 $ 46,585 $ 51,925 $ 47,225 $ 47,225 `Projected 162 DEPARTMENT: Parks (15) FUND: General RESPONSIBLE MANAGER: Rick Still Description DIVISION: Parks Maintenance FUND NUMBER: 000 POSITION: Director The Tukwila Parks, Trails and Open Space system is comprised of 159 acres of green space, including Fort Dent Park (home of Starfire Sports Complex and the Seattle Sounders FC), Duwamish Hill Preserve, the Tukwila Community Center, 11 neighborhood parks, 3 mini parks, 4 Fire Stations, City Hall grounds, a Skate Park, Spray Park, a Japanese Garden, 15 neighborhood foot trails and 11 miles of regional trails. A broad range of equipment and skilled workers are needed to maintain and improve the great variety of trees, shrubs, annuals, turf irrigation systems, maintenance equipment and outdoor equipment. Expenditure Summary Parks & Recreation - Parks Maintenance Actual Budget Percent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 547,366 $ 589,573 $ 669,594 $ 612,113 $ 768,857 $ 795,962 25.61% 3.53% Personnel Benefits 234,918 262,793 314,825 291,329 341,581 357,000 17.25% 4.51% Supplies 149,704 73,951 54,513 58,800 59,400 59,400 1.02% 0.00% Services 522,184 425,105 462,138 496,856 430,749 439,548 -13.31% 2.04% Expenditure Total $ 1,454,172 $ 1,351,422 $1,501,070 $ 1,459,098 $ 1,600,588 $ 1,651,910 9.70% 3.21% *Projected Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Parks Maintenance Position 2018 FTE 2019 FTE 2019 BUDGET Salaries Benefits 2020 FTE 2020 BUDGET Salaries Benefits Parks & Recreation Manager 1 1 $ 120,248 $ 52,075 1 $ 122,616 $ 54,059 Maint and Ops Superintendent 0 1 95,258 46,845 1 102,685 49,859 Parks Maintenance Supervisor 1 1 72,832 38,705 1 77,980 41,075 Lead Maint Specialist 1 1 74,887 42,579 1 80,208 45,157 Maint Specialist Parks 5 4 283,219 117,777 4 288,696 122,391 Facilities Maintenance Technician 0 1 70,277 32,882 1 71,640 34,211 Extra Labor 50,000 8,556 50,000 8,086 Overtime 2,137 212 2,137 212 Clothing Allowance - 1,950 - 1,950 Total Parks Maintenance 8 9 $ 768,857 $ 341,581 9 $ 795,962 $ 357,000 163 Expenditure Detail - Supplies, Services, and Other Supplies include repair and maintenance supplies and various park supplies. Services include professional services, security, rental, utilities, repair & maintenance, among others. Parks & Recreation - Parks Maintenance Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.15.576.800.31.00 Supplies - Office & Operating all stations $ 4,689 $ 1,142 $ 8,658 $ 3,500 $ 3,500 $ 3,500 000.15.576.800.31.01 Supplies - Repairs & maintenance 132,208 66,081 43,174 40,000 46,600 46,600 000.15.576.800.31.11 Supplies - Trees, plants, flowers 2,403 - 269 4,000 - - 000.15.576.800.31.17 Supplies - Playground equipment parts 126 1,411 484 6,300 6,300 6,300 000.15.576.800.31.18 Supplies - Park signage 304 - - - - - 000.15.576.800.35.00 Supplies - Small tools, equipment 9,974 5,318 1,928 5,000 3,000 3,000 Total Supplies 149,704 73,951 54,513 58,800 59,400 59,400 000.15.576.800.41.00 Prof Svcs - Other 80,250 29,722 10,507 30,000 20,000 20,000 000.15.576.800.41.02 Prof SNcs - Fort Dent restroom cleaning 8,000 10,516 10,270 9,000 9,000 9,000 000.15.576.800.41.03 Prof Svcs - Contracted park security services 22,200 23,800 17,447 22,200 11,800 12,604 000.15.576.800.42.00 Communication 2,130 2,287 1,699 - 700 700 000.15.576.800.43.00 Travel - Parking, mileage 585 1,305 23 225 225 225 000.15.576.800.45.00 Rental - Portable toilet and equipment 12,756 17,990 7,399 11,000 7,000 7,000 000.15.576.800.47.00 Public Utility - City Light, Puget Sound 149 5,780 4,275 4,275 5,400 5,778 Energy, park irrigation 000.15.576.800.47.21 Public Utility - Electricity 9,984 11,937 14,073 14,200 13,200 14,124 000.15.576.800.47.22 Public Utility - Gas 459 735 1,014 600 800 856 000.15.576.800.47.25 Public Utility - Water/Sewer 116,801 99,886 140,419 149,150 95,964 104,714 000.15.576.800.47.26 Public Utility - Surface Water 121,208 131,286 132,115 133,500 146,700 156,969 000.15.576.800.47.28 Public Utility - Solid Waste - - 1,000 1,000 1,000 1,000 000.15.576.800.45.94 Rental - Equipment replacement fund 42,687 15,582 15,582 15,582 33,382 15,582 000.15.576.800.45.95 Rental - Equipment rental 0 & M 51,638 63,715 73,699 76,624 72,578 77,996 000.15.576.800.48.00 R&M - Parking lot cleaning, electrical repairs, park and trail repairs 37,280 3,946 29,253 20,500 8,000 8,000 000.15.576.800.48.01 R&M - Tree Maintenance - 1,752 - 5,000 2,000 2,000 000.15.576.800.48.02 R&M - Fort Dent Maintenance 7,276 - - - - - 000.15.576.800.49.00 Misc - Memberships, professional development/training, uniform cleaning 8,783 4,865 3,364 4,000 3,000 3,000 Total Services 522,184 425,105 462,138 496,856 430,749 439,548 Total Supplies, Services and Other $ 671,888 $ 499,056 $ 516,651 $ 555,656 $ 490,149 $ 498,948 `Projected 164 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 PARKS & RECREATION 301 Fund **Other After Six 2019 2020 2021 2022 2023 2024 TOTAL Sources Years Parks and Trails 28 Lake to Sound Trail 0 0 0 0 0 0 0 0 0 29 Park Acquisition 0 0 0 0 0 0 0 0 0 30 Multipurpose Trails 0 0 0 0 0 0 0 0 150 31 Park Improvements * 245 0 0 180 0 0 425 300 1,425 32 Fort Dent Park 125 0 0 0 0 0 125 0 0 33 Municipal Arts Fund 0 0 0 0 0 0 0 94 0 34 Duwamish Hill Preserve * 0 0 0 0 0 0 0 0 8,018 35 Parks, Recreation & Open Space Plan 125 0 0 0 0 0 125 0 145 36 Tukwila Pond Trail & Boardwalk * 0 0 0 0 0 0 0 0 7,250 37 Tukwila South Trail * 0 0 0 0 0 0 0 0 6,525 38 Hand Boat Launches 0 0 0 0 0 0 0 0 1,801 39 Macadam Winter Garden & Wetland * 0 0 0 0 0 0 0 0 1,450 40 Open Space Improvements * 0 0 0 0 0 0 0 0 5,800 41 Synthetic Turf Field * 0 0 0 0 0 0 0 0 2,900 Grand Total Changes from 2017 to 2019 CIP: New: 41 Synthetic Turf Field Deleted: Dog Park Projects, completed in 2018. 495 0 0 180 0 0 675 394 35,464 * Park Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. Park Impact Fees were effective January 1, 2009, per Ordinance 2366 Updated in 2018 per Ordinance No. 2572 2019 - 2024 Capital Improvement Program 27 8/22/2018 1 65 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Lake to Sound Trail Project No. 91130101 Segment A of the regional Lake to Sound Trail that connects Lake Washington to Puget Sound. This DESCRIPTION: project features trail construction and improvements between Fort Dent Park and Monster Rd in Renton. Future trail planned along Southcenter Blvd. JUSTIFICATION: Meets PROS plan goal of a connected system. King County is paying for the design, construction management, and construction. City paid for permit fees. STATUS: King County has finished design and has submitted construction permits. MAINT. IMPACT: To be determined. COMMENT: 1% Municipal Arts fund for City funded construction costs to be included. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Permits 10 11 21 Land (RNV) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 10 11 0 0 0 0 0 0 0 21 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 REET 1 Funds 10 11 0 0 0 0 0 0 0 21 TOTAL SOURCES 10 11 0 0 0 0 0 0 0 21 16619 - 2024 Capital Improvement Program 28 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Park Acquisition Project No. 90930102 DESCRIPTION: Acquisition of land to preserve open space or park land for future generations. JUSTIFICATION: Provides for increased access to play spaces and helps to preserve green spaces for future generations. STATUS: Allows implementation of PROS Plan. MAINT. IMPACT: To be determined COMMENT: Project is on Park Impact Fee list. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 0 Land (RAN) 151 700 851 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 151 700 0 0 0 0 0 0 0 851 FUND SOURCES Awarded Grant 0 KC Parks Levy 0 Mitigation Expected 0 Park Impact Fees 2,200 2,200 City Oper. Revenue 151 700 0 0 0 0 0 0 (2,200) (1,349) TOTAL SOURCES 151 700 0 0 0 0 0 0 0 851 Project Location: Entire System 2019 - 2024 Capital Improvement Program 29 167 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Multipurpose Trails Project No. 99930104 DESCRIPTION: Wide array of necessary trail improvements to the existing trail system infrastructure. JUSTIFICATION: Goal of the City in the PROS Plan is to provide parks and facilities that are safe and well maintained. STATUS: Initial work completed in 2018 and King County Levy funds were used for these improvements. MAINT. IMPACT: To be determined. COMMENT: Beyond includes geo-tech design and improvements. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 22 10 32 Land (R/W) 0 Const. Mgmt. 0 Construction 140 140 TOTAL EXPENSES 22 0 0 0 0 0 0 0 150 172 FUND SOURCES Awarded Grant 12 12 Proposed Grant 0 King County Levy 5 5 Mitigation Expected 0 REET 1 Funds 5 0 0 0 0 0 0 0 150 155 TOTAL SOURCES 22 0 0 0 0 0 0 0 150 172 1 6 19 2024 Capital Improvement Program 30 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Park Improvements Project No. 91630103 Park improvements at existing City parks throughout the system due to new growth and that will DESCRIPTION: increase capacity. May include play equipment replacement, shelters, park security cameras, and neighborhood play areas. JUSTIFICATION: Renovation and improvement of amenities in various parks throughout the City. STATUS: MAINT. IMPACT: To be determined. COMMENT: 1% Municipal Arts Fund for City funded costs to be included. Project is on Park Impact Fee list. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 65 30 255 350 Land (R/W) 0 Const. Mgmt. 0 Construction 180 150 1,170 1,500 TOTAL EXPENSES 0 0 245 0 0 180 0 0 1,425 1,850 FUND SOURCES Awarded Grant 0 KC Parks Levy 60 60 180 195 495 Park Impact Fees 459 459 Mitigation Expected 0 REET 1 Funds 0 0 185 (60) 0 0 0 0 771 896 TOTAL SOURCES 0 0 245 0 0 180 0 0 1,425 1,850 2019 - 2024 Capital Improvement Program 31 169 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Fort Dent Park Project Nos. 90330107 DESCRIPTION: 52-acre regional park requires ongoing capital and maintenance improvements. King County transferred Fort Dent Park to the City in 2003. Concessionaire agreement with Starfire Sports to operate the complex. JUSTIFICATION: City is responsible for maintenance of the picnic area, parking lot, trail, pond, and all major park repairs and infrastructure. STATUS: Funding of approximately $125K per year through 2019 is for a phased approach to parking lot repairs in conjunction with the City's Annual Overlay and Repair Program. MAINT. IMPACT: Approximately 1,750 staff hours per year. COMMENT: 1% Municipal Arts Fund for City funded construction costs to be included. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 343 10 10 363 Land(R/W) 0 Const. Mgmt. 15 15 30 Construction 1,674 100 100 1,874 TOTAL EXPENSES 2,017 125 125 0 0 0 0 0 0 2,267 FUND SOURCES Awarded Grant 694 694 Parking Taxes 50 50 Mitigation Actual 0 Mitigation Expected 0 REET 1 Funds 1,273 125 125 0 0 0 0 0 0 1,523 TOTAL SOURCES 2,017 125 125 0 - 0 0 0 0 2,267 17619 2024 Capital Improvement Program 32 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Municipal Arts Fund Project No. 91630105 DESCRIPTION: The Municipal Arts Fund captures 1% of qualifying Capital Improvement Project funds not otherwise integrated into Capital Projects. JUSTIFICATION: Tukwila Municipal Code 2.30.050 STATUS: A Public Arts Plan was adopted by Council in 2018. A Artist in Residence for 2018-2019 will be working to identify potential art for the "Tukwila International' and "River" focus areas of the Plan. MAINT. IMPACT: To be determined. COMMENT: Two contracts for Artist in Residence will begin in 2018. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 20 50 70 Land (RAN) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 20 50 0 0 0 0 0 0 0 70 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Municipal Arts Fund Trar 185 122 53 41 401 Mitigation Expected 0 Municipal Arts Fund (165) (72) (53) (41) 0 0 0 0 0 (331) TOTAL SOURCES 20 50 0 0 0 0 0 0 0 70 2019 - 2024 Capital Improvement Program 33 171 PROJECT: DESCRIPTION: significant. Partnership with Forterra (formerly Cascade Land Conservancy) to preserve the site. JUSTIFICATION: Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline. CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 Duwamish Hill Preserve Project No. 90330109 10.36-acre parcel of open space allows for restoration of this site. Site is culturally and historically STATUS: Phase I development was completed in 2010 and Phase II was completed in 2017, with future work to possibly include a shelter. MAINT. IMPACT: Approximately 250 staff hours per year. COMMENT: Phase II is on Park Impact Fee list. Sound Transit mitigation of $313K for use of the site. Grants of $765K ($50K KCD, $500 HCPF, $15 HCF, $200K 4Culture) with REET funds as a match. 1% Municipal Arts fund for City funded construction costs to be included. Formerly known as Duwamish Riverbend Hill, Poverty Hill, and Grandmother's Hill. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 744 10 1,038 1,792 Land (RAN) 2,036 2,000 4,036 Const. Mgmt. 7 830 837 Construction 865 207 4,150 5,222 TOTAL EXPENSES 3,652 217 0 0 0 0 0 0 8,018 11,887 FUND SOURCES Awarded Grant 2,161 162 2,323 Proposed Grant 1,000 1,000 KC Parks Levy 750 750 Sound Transit Lease 313 313 Park Impact Fees 243 243 Park Impact Fees Expected 2,004 2,004 REET 1 Funds 185 55 0 0 0 0 0 0 5,014 5,254 TOTAL SOURCES 3,652 217 0 0 0 0 0 0 8,018 11,887 172919 - 2024 Capital Improvement Program 34 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Parks, Recreation & Open Space Plan Project No. 81330101 DESCRIPTION: Prepare a citywide Parks, Recreation and Open Space Plan. JUSTIFICATION: A current six -year Open Space Plan is required to be eligible to apply for any state and federal park grants, and also serves as a planning document for the Parks department. STATUS: Current PROS Plan was adopted by City Council on 2/18/14. Next update in 2019 for 2020 adoption. MAINT. IMPACT: None. COMMENT: Planning tool to assist with the entire parks and recreation system. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 98 125 145 368 Land (RM/) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 98 0 125 0 0 0 0 0 145 368 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 98 0 125 0 0 0 0 0 145 368 TOTAL SOURCES 98 0 125 0 0 0 0 0 145 368 Project Location: Entire System 2019 - 2024 Capital Improvement Program 35 173 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Tukwila Pond Trail & Boardwalk Project No. 90330110 Phase I -Ill 90930101 Phase IV DESCRIPTION: The Tukwila Pond Concept Plan identified development to extend viewing platforms, construct trail and boardwalk and other amenities. JUSTIFICATION: Provides improved access to open spaces, gathering places, and enhances the Tukwila Urban Center. Phase I completed 2006. Phase II was completed in 2009 and included 50% design for park amenities and STATUS: feasibility study and design for water quality improvements. Phase III includes design of park improvements and buffer enhancement along Andover Park West. Phase IV includes final design and construction of trail, boardwalk, and park amenities. MAINT. IMPACT: To be determined. Project is on Park Impact Fee list. Proposed grant would be from Recreation Conservation Office. Wetland COMMENT: mitigation of $86,000 from WIG Properties & a 2008 KC grant for buffer enhancement. VA Municipal Arts Fund for City funded construction included. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 240 1,250 1,490 Land (R/W) 0 Const. Mgmt. 1,000 1000 Construction 5,000 5,000 TOTAL EXPENSES 240 0 0 0 0 0 0 0 7,250 7,490 FUND SOURCES Awarded Grant 8 8 Proposed Grant 250 250 Mitigation Actual 86 86 Park Impact Fees 18 18 Park Impact Fees Expected 5,438 5,438 REET 1 Funds 128 0 0 0 0 0 0 0 1,562 1,690 TOTAL SOURCES 240 0 0 0 0 0 0 0 7,250 7,490 17 419 - 2024 Capital Improvement Program 36 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Tukwila South Trail Project No. 91130101 DESCRIPTION: Construct trails along the Green River in the Tukwila South area. JUSTIFICATION: Trail provides a connected park and trail system and promotes healthy and active living for walking and biking. Improves trail access for those that will live, work, and play in the Tukwila South area. STATUS: Easements to be received from developer. Developer should leave the easements near the final grade for the trail. MAINT. IMPACT: To be determined. COMMENT: Tukwila South development will contribute $500K, but requires City matching funds and potential grant funding. Project is on Park Impact Fee list. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Permits/Design 10 1,125 1,135 Land (R/W) 0 Const. Mgmt. 900 900 Construction 4,500 4,500 TOTAL EXPENSES 10 0 0 0 0 0 0 0 6,525 6,535 FUND SOURCES Awarded Grant 0 Proposed Grant 500 500 Mitigation 0 Park Impact Fees 4,894 4,894 REET 1 Funds 10 0 0 0 0 0 0 0 1,131 1,141 TOTAL SOURCES 10 0 0 0 0 0 0 0 6,525 6,535 2019 - 2024 Capital Improvement Program 37 175 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 Hand Boat Launches Project No. 90830101 Construction of boat launches to provide access to the Green/Duwamish River for non -motorized craft. The Parks, Recreation and Open Space Plan and the Shoreline Master Plan promote and encourage additional public access to the Green River. To be determined. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 213 213 Land (R/W) 500 500 Const. Mgmt. 185 185 Construction 903 903 TOTAL EXPENSES 0 0 0 0 0 0 0 0 1,801 1,801 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Donation 0 Park Impact Fees 0 City Oper. Revenue 0 0 0 0 0 0 0 0 1,801 1,801 TOTAL SOURCES 0 0 0 0 0 0 0 0 1,801 1,801 Project Location: Entire System 176919 2024 Capital Improvement Program 38 PROJECT: DESCRIPTION: in 2007. Entire site purchased with 1989 King County Open Space funds with habitat cleanup recommended. JUSTIFICATION: To utilize this preserved area to educate and provide a small garden area to improve the wetland area. CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 Macadam Winter Garden & Wetland Project No. 90330108 A small winter garden area on this 11 acre site with educational exhibits related to the wetland was completed STATUS: The Winter Garden was constructed in 2007. Phase II in beyond will include a trailhead from the Winter Garden, a trail system, boardwalk, and kiosks. MAINT. IMPACT: To be determined. COMMENT: Project is on the Park Impact Fee list. Received a $15,000 grant from Starbucks and Home Street Bank contributed $2,500 for signage. 1% Municipal Arts Fund for City funded construction costs included. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 50 250 300 Land(R/W) 0 Const. Mgmt. 200 200 Construction 374 1,000 1,374 TOTAL EXPENSES 424 0 0 0 0 0 0 0 1,450 1,874 FUND SOURCES Awarded Grant 18 18 Proposed Grant 50 50 Mitigation 0 Park Impact Fees 725 725 REET 1 Funds 406 0 0 0 0 0 0 0 675 1,081 TOTAL SOURCES 424 0 0 0 0 0 0 0 1,450 1,874 2019 - 2024 Capital Improvement Program 39 177 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Open Space Improvements Project No. 90930102 DESCRIPTION: Development of new and future acquired properties to meet community needs. JUSTIFICATION: Open spaces serve different roles from preserving green space for future generations to providing active and passive recreational opportunities. STATUS: Many sites exist within the current Tukwila Park System with potential for more sites in the future via the Park Acquisition plan and property donations. MAINT. IMPACT: To be determined. COMMENT: Project is on Park Impact Fee list. 1% Municipal Arts Fund for City funded construction costs included. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1,000 1,000 Land (RMt) 150 150 Const. Mgmt. 800 800 Construction 4,000 4000 TOTAL EXPENSES 150 0 0 0 0 0 0 0 5,800 5,950 FUND SOURCES Awarded Grant 0 Proposed Grant 100 100 Mitigation 0 Park Impact Fees 4,350 4350 REET 1 Funds 150 0 0 0 0 0 0 0 1,350 1,500 TOTAL SOURCES 150 0 0 0 0 0 0 0 5,800 5,950 Project Location: Entire System 17819 2024 Capital Improvement Program 40 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Synthetic Turf Field Project No. 91830101 DESCRIPTION: Change existing grass field to synthetic turf field for increased usage and playability. Synthetic turf will increase the annual usage, make the site more playable all year, and will allow for JUSTIFICATION: increased programming of the park. Potential candidate for Youth Athletic Field grant through WA State Recreation Conservation Office. STATUS: Park Impact fees and YAF grant needed to complete the project, currently in Beyond. MAINT. IMPACT: To be determined. COMMENT: Project is on Park Impact Fee list. 1 % Municipal Arts Fund for City funded construction costs included. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 500 500 Land (R/W) 0 Const. Mgmt. 400 400 Construction 2,000 2000 TOTAL EXPENSES 0 0 0 0 0 0 0 0 2,900 2,900 FUND SOURCES Awarded Grant 0 Proposed Grant 500 500 KC Park Levy 0 Park Impact Fees 2,400 2400 REET 1 Funds 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 1 0 0 0 0 0 2,900 2,900 2019 - 2024 Capital Improvement Program 41 179 180 DEPARTMENT: N/A FUND: Land Acquisition, Rec. and Park Dev. RESPONSIBLE MANAGER: Rick Still Description FUND NUMBER: 301 POSITION: Director The Land Acquisition, Recreation, and Park Development fund is to be used for the acquisition of land, development of land, and construction of park facilities. The fund also includes the planning and engineering costs related to various parks. Only park -related projects are included. General government projects are in fund 303. A one -quarter real estate excise tax (REET) is available for park and other capital projects. 2017-2018 Accomplishments (Will be provided at a later date) 2019-2020 Outcome Goals (Will be provided at a later date) 2019-2020 Indicators of Success (Will be provided at a later date) 181 Revenue and Expenditure Summary Land Acquisition, Rec, & Park Development 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Operating Revenue General Revenue Real Estate Excise Taxes $ 1,359,599 $ 697,840 $ 500,000 $ 400,000 $ - $ - 0.00% 0.00% Total General Revenue 1,359,599 697,840 500,000 400,000 - - 0.00% 0.00% Miscellaneous Revenue Investment Earnings 1,702 16,735 14,937 1,000 15,000 15,000 1400.00% 0.00% Rents & Concessions - - - - - - 0.00% 0.00% Total Miscellaneous Revenue 1,702 16,735 14,937 1,000 15,000 15,000 1400.00% 0.00% Total Operating Revenue 1,361,301 714,575 514,937 401,000 15,000 15,000 -96.26% 0.00% Capital Project Revenue Excess Prop Tax Levy-Dwmsh Hill 57,934 58,908 61,212 - 60,000 60,000 0.00% 0.00% Intergovernmental Revenue State Grants 624,276 13,436 146,000 146,000 - - 0.00% 0.00% King County/Other Grants 774,053 218,536 - - - - 0.00% 0.00% Total Intergovernmental Revenue 1,398,328 231,972 146,000 146,000 - - 0.00% 0.00% Total Capital Project Revenue 1,456,263 290,880 207,212 146,000 60,000 60,000 -58.90% 0.00% Transfers In - 1% for Arts - 184,500 122,000 122,000 53,000 41,000 -56.56% -22.64% Total Revenue 2,817,564 1,189,955 844,148 669,000 128,000 116,000 -80.87% -9.38% Capital Projects Parks, Rec, & Open Space Plan - - - - 125,000 - 0.00% 0.00% Ft Dent Park BNSF Sewer Relocate 84,371 - - - - - 0.00% 0.00% Duwamish Hill Preserve 117,956 97,778 3,055 24,000 - - 0.00% 0.00% Duwamish Gardens 1,317,646 76,895 8,449 - - - 0.00% 0.00% Overlay & Repair 50,666 61,074 1,600 - - - 0.00% 0.00% Multipurpose Trails - 39,249 62,000 62,000 - - 0.00% 0.00% Ft Dent Park - - 100,000 125,000 125,000 - 0.00% 0.00% Riverton Creek Flap Gate Removal 2,083 - - - - - 0.00% 0.00% Lake to Sound Trail 9,818 - - - - - 0.00% 0.00% Cascade View Park Playground Equip - 84,989 120 - - - 0.00% 0.00% Dog Park Projects - 54,591 477 40,000 - - 0.00% 0.00% 1% for Municipal Arts - 20,000 20,000 - - - 0,00% 0.00% Park Acquisition - 39,736 16,445 500,000 - - 0.00% 0.00% Park Improvements - - 181,242 330,000 245,000 - -25.76% 0.00% Transfer to Public Safety Plan - - 3,500,000 - - - 0.00% 0.00% Total Capital Projects 1,582,540 474,312 3,893,388 1,081,000 495,000 - -54.21% 0.00% Total Expenses 1,582,540 474,312 3,893,388 1,081,000 495,000 - -54.21% 0.00% Beginning Fund Balance 2,117,089 3,352,113 4,067,756 290,123 1,018,516 651,516 251.06% -36.03% Change in Fund Balance 1,235,024 715,643 (3,049,240) (412,000) (367,000) 116,000 -10.92% -131.61% Fund Balance $ 3,352,113 $ 4,067,756 $ 1,018,516 $ (121,877) $ 651,516 $ 767,516 -634.57% 17.80% *Projected 182 Expenditure Detail - Supplies, Services and Other Services include planning, design, and project management costs, among others. Capital includes construction and purchase of capital assets related to projects accounted for in this fund. Land Acquisition, Rec, & Park Development Account Number Actual 2016 2017 Projected 2018 2018 Budget 2019 2020 301.98.576.800.31.00 Supplies - Office & Operating $ - $ 22,453 $ 22,930 $ - $ - $ - 301.98.594.760.31.00 Supplies - Office & Operating 10,460 30,093 1,555 - - - Total Supplies 10,460 52,546 24,486 - - - 301.98.535.800.41.00 78,430 - - - - - 301.98.554.900.41.00 Prof Sacs - 3 - - - - - 301.98.576.900.41.00 Prof Secs - - 78,453 - - - - 301.98.576.900.48.00 50,666 61,074 - - - - 301.98.594.760.41.00 Prof Secs - 314,040 64,600 24,733 70,000 215,000 - 301.98.594.760.45.00 - 1,019 - - - - 301.98.594.760.47.00 10,834 1,850 1,500 - - - 301.98.594.760.48.00 - - 31,713 - - - 301.98.576.800.41.00 - 62,675 37,000 - - - 301.98.576.800.42.00 - 29 - - - - 301.98.576.800.44.00 - 21 - - - - 301.98.576.800.45.00 - 1,380 - - - - 301.98.576.800.48.00 - 40,508 19,746 - - - 301.98.576.900.43.00 - 36 - - - - 301.98.576.900.45.00 - 155 - - - - Total Services 453,974 311,800 114,692 70,000 215,000 - 301.98.594.760.61.00 Capital - Land - - - 500,000 - - 301.98.594.760.63.00 - 31,713 - - - - 301.98.594.760.64.00 Capital - Machinery & Equipment - 19,170 - - - - 301.98.594.760.65.00 Capital - Construction projects 1,109,427 31,865 247,766 511,000 280,000 - Total Other 1,109,427 82,748 247,766 1,011,000 280,000 - Total Supplies, Services and Other $ 1,573,860 $ 447,094 $ 386,943 $1,081,000 $ 495,000 $ - 183 184 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes August 28, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Zak Idan Staff: David Cline, Brandon Miles, Moira Bradshaw, Rick Still, Craig Zellerhoff, Gail Labanara, Tracy Gallaway, Vicky Carlsen, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA Motion was made, seconded and carried, to move the presentation to the end of the agenda. A. Off -Street Parking Amendment The proposed Justice Center design includes a parking area that is across South 150th Street from the main building. This would be a standalone use, not accessory to the building, and therefore not allowed per the Zoning Code. Staff is seeking Committee direction on whether or not to forward the item to the Planning Commission to make a recommendation on modifying regulations for required off-street parking areas to allow the City to use the parcels for the Justice Center parking. A map of the proposed Justice Center layout was distributed. FORWARD TO PLANNING COMMISSION. B. Proposed 2019-2020 Biennial Budget Staff presented proposed 2019-2020 budgets for the following departments and funds: Parks and Recreation To help balance the City's budget, the department is proposing reductions in the areas of extra labor staffing, supplies, and professional services. Proposals include the elimination of the Fourth of July event and No School Day camps and reduced service levels for Camp Tukwila, senior events, adult basketball, and cooking classes. Land Acquisition and Park Fund (Fund 301) King County park levy funding is currently the main source for this fund, with three projects scheduled in 2019/2020: Parks and Recreation Open Space Plan update, development of a potential park, and final paving of Fort Dent parking lot. Committee members asked clarifying questions about the proposed budgets. Chair Kruller asked staff to make the formatting of the programs associated with Priority Based Budgeting consistent across departments where possible. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. 185 186 COUNCIL AGENDA SYNOPSIS Initials Meeting Date 09/10/18 Prepared ly VC Mayorew Council review .\v ITEM INFORMATION ITEM No. 3.D. STAFF SPONSOR: VICKY CARLSEN ORIGINAL, AGENDA DATE: 9/10/18 AGFN1).\ Imm Trrl.r: Review Finance department, Continency, Urban Renewal and General Government Improvement funds 2019-2020 Proposed Budget C.\'17_.(;c)R1' Discussion 09/10/18 ❑ Motion Altg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other AN Date Mtg Date SPONSOR ❑Council ❑Mayor HR ❑DCD 11.Finance Fire ❑TS P&R Police ❑PW ❑Court SP°Nsc lt'S Council is being asked to review the Finance department, Contingency, Urban Renewal, and SUUM\I\RY Gen. Gov't Improve Funds 2019-2020 proposed budgets. If no changes are requested, Council concensus will be requested to move these proposed budgets to the final budget package for approval in November. RI.A'II;\\'I:I) BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 09/05/18 // Finance Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: QUINN ❑ Parks COMMII"IEE RECOMMENDATIONS: SPONSOR/ADMIN. COMM1T11U Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExpI.INDI"1'URI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/10/18 MTG. DATE ATTACHMENTS 09/10/18 Informational Memorandums dated 8/29/18 Finance Department 2019-2020 Proposed Budget Contingency Fund 2019-2020 Proposed Budget Urban Renewal Fund 2019-2020 Proposed Budget General Government Improvement Fund 2019-2020 Proposed Budget Capital Improvement Plan for Urban Renewal and General Gov't Improvement Funds Minutes from the Finance Committee meeting of 9/5/18 1 P7 I .J I 188 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Peggy McCarthy, Finance Director BY: Finance Team CC: Mayor Ekberg DATE: August 29, 2018 SUBJECT: Proposed 2019-2020 Biennial Budget Finance Department and Contingency Fund ISSUE Finance Committee to review Proposed 2019-2020 Biennial Budget for Finance Department (000.05) and the Contingency Fund (Fund 105). BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering are 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. DISCUSSION The Finance Department is the backbone of the City. The Department budgets for and processes all City financial transactions and analyzes and reports the results. The volume of transactions is unmatched by any other department within the City. The 2019-2020 Finance Department budget outlines the Department's many accomplishments in the 2017-2018 biennium and the goals for the 2019-2020 biennium. It includes the Department's Priority Based Budgeting programs and the number of staff hours and the budget for each. In keeping with the City's budgetary goals, the 2019 budget has been reduced by 2.26% from the 2018 budget and the 2020 budget has been held to a 2.84% increase - yielding a net biennial increase of just .58%, or less than 1%. 189 INFORMATIONAL MEMO Page 2 Changes in the 2019-202 Finance Department Budget Staffing levels remain at twelve. In 2018, the Finance Department experienced four vacancies and all but the Treasury Fiscal Specialist position has been filled. This position was left unfilled for budgetary purposes and will be reconsidered for recruitment in the fourth quarter of 2018. Business license processing is scheduled to transition to the State in the first half of 2019. The transition is expected to reduce the amount of time required by the Business License Fiscal Specialist to process business licenses. The resulting increased capacity may be used to enhance grant accounting processes, including conducting outreach and education to other City departments, update policies and procedures, and audit tax returns. In response to the Administration's budget reduction request, the biennial budget was reduced for the extra labor account, the claims and judgment account and a few other accounts. The extra labor budget, reduced from $60,000 in 2018 to $25,000 in 2019 and 2020, better reflects usage over the past year. The claims and judgment account was also reduced based on usage. The 2019 professional services budget includes funding for assistance in determining the City's arbitrage liability and in updating the indirect cost allocation. Arbitrage occurs when investment earnings on tax exempt bond proceeds exceed a certain threshold; the excess earnings must be remitted to the Internal Revenue Service. The indirect cost allocation was developed by the FSC Group in 2010. The proposed update would modify the model for changes that have occurred within the City, increase understanding and transparency of the methodologies and calculations within the model, and simplify the process for updating the model. The 2020 professional services budget includes funding for assistance from our accounting software provider, Tyler Technologies, for better utilization of the budget and capital asset software modules and for better understanding of the accounting system data tables for improved analysis and reporting. It also includes funding to transition accounts payable and other processes to a more paperless system. Contingency Fund The Contingency Funds consists of two reserves — the 10% One-time Revenue reserve and the 10% Minimum Fund Balance reserve. Under the Reserve Policy, funding for the 10% One-time Revenue reserve is discretionary and therefore is not budgeted; funding for the 10% Minimum Fund Balance reserve is mandatory and is budgeted. Also, the minimum fund balance, exclusive of the 10% One-time Revenue reserve, must equal 10% of the prior year operating revenue. For 2017, the operating revenue totaled $60,514,326, thus the 2018 ending fund balance will equal $6,051,432; for 2018, the operating revenue is estimated at $62,000,000 and therefore the 2019 budgeted ending fund balance equals $6,200,000; for 2019, the operating revenue is estimated at $65,000,000, therefore the 2020 budgeted ending fund balance equals $6,500,000. Should the operating revenue estimate change for 2018 or 2019, the funding estimate for 2019 and 2020 would also change, respectively. RECOMMENDATION Staff is seeking committee feedback on the proposed department budget and direction to forward it for discussion to the September 10, 2018 Committee of the Whole. Other steps in the overall budget review process will include Council -led work sessions, the Mayor's formal budget delivery on October 1st, community outreach, and a public hearing. ATTACHMENTS - Draft 2019-2020 Finance Department Budget - Draft 2019-2020 Fund 105, Contingency Fund Budget 190Z;1Council Agenda Items\Finance19.5.18 Finance105FIN Info Memo.docx Finance Finance Director (1) Deputy Finance Director (1) Fiscal Manager(1) Senior Fiscal Coordinator (1) Fiscal Coordinator - Utility Billing (1) Fiscal Specialist - Utility Billing (1) Fiscal Coordinator - Revenue & Capital Assets (1) Fiscal Specialist - Payroll (1) Fiscal Specialist - Accounts Payable (1) Fiscal Technician - Cashiering, Risk Mgmt (1) Fiscal Specialist - Treasury (1) Fiscal Specialist - Business Licenses (1) 191 192 DEPARTMENT: Finance (05) FUND: General RESPONSIBLE MANAGER: Peggy McCarthy Description FUND NUMBER : 000 POSITION: Director The Finance department provides an array of services that include financial data processing, treasury cash control, utility billing and collection, payroll, accounts payable, accounts receivable, business licenses, preparation of the biennial budget and Comprehensive Annual Financial Report (CAFR), and risk management. The Finance Department also serves as liaison to the State Auditor's Office during the annual audit of the City's compliance with legal and financial reporting requirements. 2017-2018 Accomplishments — Strategic Goal 4 ♦ Implemented an IVR (internet voice recognition) system so customers can pay their utility bills using their phone 24/7; also instituted a phone call routing system (phone tree) so phone calls are received by the appropriate staff more expeditiously. ♦ Reduced the cashiering front counter hours so the Finance Team can meet together weekly — promoting communication and teamwork and allowing the cashier to "cash out" the two cashiering stations by the end of the business day. ♦ Two City facing SharePoint sites were established — one, Financial Reporting, for monthly budget to actual reports for departmental and general fund transactions and balances; and another, Accounts Payable, for bi-monthly departmental expenditure reports posted after each check run, and other related purchasing information. ♦ The basis for the business license fee calculation was changed from full time equivalent (FTE) employee hours to a per employee basis. Legislative work was accomplished in a short time frame. This change has been well received by the business community. ♦ Managed the park and fire impact fee update process resulting in new rates, better defined rate categories and a rate model to facilitate future updates. ♦ An $8.2 million bond was issued to finance residential street projects and the $2.25 million short term urban renewal debt was refinanced — all at competitive interest rates. ♦ A $20 million bond was issued to finance the Public Works Shops portion of the Public Safety Plan; the City's AA stable credit rating by the S&P rating agency was affirmed. ♦ The initial stages of Priority Based Budgeting were implemented. ♦ A new forecasting model, Whitebirch, was acquired and is being used for long range financial planning. 193 • Several financial scenarios, referred to as financial frameworks, were developed for the Public Safety Plan to assist in decision making on scope, timing and funding of the project. • Reporting to the Public Safety Plan Financial Oversight Committee was established and continues as an ongoing commitment to the City's transparency. • Front counter glass was installed to improve security and safety. • Managed a 30% staff turnover partially due to retirements and hired three new full- time staff. • Transitioned billing for surface water services to King County to increase collections and create efficiencies. • Instituted monthly departmental expenditure reporting to the City Council. • Financial audit completed with no findings and no management letter items. GFOA award for financial statement preparation received. • Created and distributed a tri-fold pamphlet, "A Simple Guide to Finance Department Services" which has been replicated by several departments. • Conducted two lean trainings led by the State Auditor Office — one on Risk Management practices and one on the Cash Receipting / Banking process. • Finance Team received the Citywide Teamwork in Action Award. 2019-2020 Outcome Goals — Strategic Goal 4 • Support outreach and successfully administer new revenue streams and/or manage increases in existing revenue streams. • Transition business license administration to the State system. • Upgrade of work area. • Continued refinement of the Priority Based Budgeting and the Whitebirch forecasting model. • Issue the remainder of the voted debt and up to $25 million in limited tax general obligation (LTGO) debt in support of the Public Safety Plan. • Issue Banking Services RFP to secure a new banking contract. • Further digitize the financial processes including going paperless for daily cash receipt packets, accounts payable processing and journal entry processing and storage. • Enhance grant accounting services. • Complete arbitrage calculations in compliance with Internal Revenue Service regulations. 194 ♦ Review for potential modification the indirect cost allocation model. ♦ Revise the City's financial chart of accounts to help facilitate financial reporting and Priority Based Budgeting. ♦ Establish convenience fee for processing telephone payments. ♦ Consider establishing a convenience fee for processing all Finance related credit card transactions. ♦ Improve the budgeting process by more fully utilizing the current EDEN budget software or by other means. ♦ Utilize the EDEN capital asset module to track and account for the City's capital assets converting records from existing Excel platform. ♦ Research and consider billing for water and sewer services every other month rather than monthly to create efficiencies and reduce costs. ♦ Research and consider implementing a new utility billing system. ♦ Change the payroll pay dates to accommodate implementation of new timekeeping systems, Telestaff and Lucity. ♦ Establish and document a fleet funding policy. ♦ Accrue tax revenue on a monthly or quarterly basis to improve financial reporting and analysis. ♦ Update utility shut-off process by using printed notices in place of handwritten notices. Explore possibility of mailing notices instead of using door hangers. 2019-2020 Indicators of Success ♦ Institute new revenue stream or increases to existing revenue streams. • Support the Public Safety Plan by issuing the remainder of voted debt and additional councilmanic debt. ♦ Streamline processes by implementing Tyler Cashiering System, incorporating new banking features and converting daily cash receipt packets from paper to electronic. 195 Performance Measures Finance Actual Projected 2016 2017 Estimated 2018 2019 2020 Number and value of transactions processed at the front counter 31,789 $ 3,539,698 30,108 $ 36,172,422 31,000 $ 38,000,000 31,000 $ 39,000,000 31,000 $ 40,000,000 Accounts payable transactions processed annually 14,916 15,555 16,221 16,916 17,640 Number of water, sewer and surface water bills mailed 43,650 44,035 44,435 30,000 (a) 30,000 (a) Shut off notices distributed annually. 410 456 434 450 450 Approximate number of payroll transactions 10,995 11,205 11,419 11,637 11,859 Number of bank account entries recorded or reconciled annually 17,582 18,003 18,434 18,875 19,327 Number of business licenses processed 2,857 3,647 3,700 3,753 3,864 (a) A reduction of approximately 10,000 bills if surface water billing is transferred to King County Budget Change Discussion: Salaries and Benefits COLA and step increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Extra labor was decreased to more accurately reflect historical usage. Additionally, the Treasury Specialist position will be reconsidered for recruitment in the fourth quarter of 2018. Supplies and Services Claims and Judgements and Professional Memberships were reduced in order to bring the budget for each more closely in line with historical trends. The department also seeks to reduce expenditures for travel, credit card fees, office supplies, and various communications expenses. 196 Department Detail: Staffing and Expenditure by Program PROGRAMS FTE BUDGET PERCENT 2019 2020 2019-20 Insurance & Risk Management 0.33 759,706 775,811 2.12% Financial Reporting/CAFR/Audit 0.75 218,804 229,105 4.71% Utility Billing 1.70 210,949 216,301 2.54% Cashiering/Treasury/Banking/Unclaimed Property 1.12 209,676 213,696 1.92% Payroll & Benefit Administration 1.37 196,636 203,803 3.6% Accounts Payable/Juror Payments/CTR/SCORE/Valley Corn 1.46 182,024 188,300 3.45% Business License Administration 1.05 124,948 61,459 -50.81% Budget Preparation 0.67 123,022 143,213 16.41% Administration/Communication/Team building 0.37 75,381 77,097 2.28% Debt Management 0.30 67,523 54,438 -19.38% Financial Reporting & Analysis for Departments 0.31 63,362 67,061 5.84% GL/Eden Administration 0.24 59,329 67,174 13.22% Accounts Receivable/Misc. Billings/LID 0.38 51,449 55,324 7.53% Grant Accounting 0.37 50,967 72,809 42.86% Sales &Other Taxes 0.30 50,947 96,838 90.07% Public Safety Plan 0.30 48,928 51,216 4.68% Capital Asset Accounting 0.27 42,762 49,600 15.99% Investment/Cash Management/reporting 0.30 40,020 41,522 3.75% Indirect Cost Allocation 0.12 33,489 19,620 -41.41% Long -Range Financial Planning Model 0.10 33,096 33,826 2.21% Training & Development 0.18 26,498 27,197 2.64% Emergency Preparedness 0.01 1,678 1,773 5.66% PROGRAM TOTALS 12.00 2,671,195 2,747,185 2.8% *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Expenditure Summary Finance Expenditures By Type Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 993,607 $ 1,055,190 $ 1,070,965 $ 1,143,844 $ 1,162,381 $ 1,202,770 1.62% 3.47% Personnel Benefits 376,194 416,263 423,361 470,776 456,842 476,144 -2.96% 4.23% Supplies 32,309 20,280 45,427 24,000 23,100 23,100 -3.75% 0.00% Services 735,518 915,529 1,058,047 1,094,396 1,028,872 1,045,171 -5.99% 1.58% Department Total $ 2,137,628 $ 2,407,262 $ 2,597,801 $ 2,733,016 $ 2,671,195 $ 2,747,185 -2.26% 2.84% 197 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Finance Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Finance Director 1 1 $ 159,004 $ 49,120 1 $ 162,168 $ 50,472 Deputy Finance Director 1 1 132,511 45,028 1 135,108 46,289 Fiscal Manager 0 1 110,800 38,757 1 118,704 41,197 Senior Fiscal Coordinator 1 1 100,826 37,296 1 108,008 39,618 Fiscal Coordinator 3 2 202,673 68,502 2 211,589 71,713 Fiscal Specialist 5 5 371,923 179,904 5 381,314 187,119 Fiscal Support Technician 1 1 49,644 34,767 1 50,879 36,268 Extra Labor 25,000 2,478 25,000 2,478 Overtime 10,000 991 10,000 991 Department Total 12 12 $1,162,381 $ 456,842 12 $1,202,770 $ 476,144 198 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies; services include annual audit fees, liability insurance, software maintenance costs, travel, claims & judgments, subscriptions, and memberships, among others. Finance Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.05.514.230.31.00 Supplies - Office $ 26,306 $ 16,378 $ 39,950 $ 19,000 $ 18,100 $ 18,100 000.05.514.230.35.00 Small Tools & Equipment - Equipment to improve functionality and processes 6,003 3,902 5,477 5,000 5,000 5,000 Total Supplies 32,309 20,280 45,427 24,000 23,100 23,100 000.05.514.230.41.00 Prof Secs - Annual audit from State of WA Auditor's Office, Consultant in 2019 for arbitrage calculations, indirect cost allocation and in 2020 for budget and fixed asset Eden modules or new software, 138,681 273,471 154,397 165,000 186,000 186,000 Crystal Reporting 000.05.514.230.41.01 Prof Secs - Microflex sales tax auditing program 1,685 1,320 5,000 5,000 000.05.514.230.42.00 Communications - Postage, delivery service, internet card 56 479 480 1,000 600 600 000.05.514.230.43.00 Travel - Meals, parking, mileage for 4,591 9,065 8,402 10,000 8,000 8,000 WFOA, PSFOA, software training 000.05.514.230.45.00 Rental - Copier lease 3,284 3,002 1,014 3,500 3,500 3,500 000.05.514.230.46.00 Insurance - Boiler and machinery 7,571 7,549 6,283 13,100 8,100 8,100 000.05.514.230.46.01 Insurance - Liability, crime and fidelity 330,968 345,106 389,236 385,996 386,772 400,309 000.05.514.230.48.00 R&M - Folding machine, other equipment, vault, Eden software annual maintenance 59,781 147,712 77,777 68,900 78,900 81,662 000.05.514.230.49.00 Misc -Annual memberships, GFOA, 18,097 27,090 67,942 45,900 25,000 25,000 WFOA, armor car service, registrations 000.05.514.230.49.03 Misc - Claims & judgments 160,514 89,100 334,702 382,000 320,000 320,000 000.05.514.230.49.08 Misc - PPI credit card fees 10,291 11,636 12,813 14,000 12,000 12,000 Total Services 735,518 915,529 1,058,047 1,094,396 1,028,872 1,045,171 Total Supplies, Services and Other $ 767,827 $ 935,809 $1,103,474 $ 1,118,396 $ 1,051,972 $ 1,068,271 199 200 DEPARTMENT: N/A FUND: Contingency Fund RESPONSIBLE MANAGER: Peggy McCarthy Description DIVISION: N/A FUND NUMBER: 105 POSITION: Director Sufficient fund balances and reserve levels are important for the long-term financial stability of the City. This fund provides for a reserve fund balance equal to or greater than 10% of the previous General Fund on -going revenue, exclusive of significant non -operating, non -recurring revenues such as real estate sales or transfers in from other funds. Amounts held in this fund can be used for more restrictive, emergency type purposes. All expenditures from this fund require Council approval. This fund is reported as a sub -fund of the general fund in the City's Comprehensive Annual Financial Report. Expenditure & Revenue Summary Contingency Fund Actual Budget %Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Investment Earnings Transfers In $ 29,666 433,682 $ 45,736 180,715 $ 77,582 92,672 $ 20,000 - $ 90,000 58,568 $ 90,000 210,000 350.0% 0.0% 0.0% 258.6% Total Revenue 463,349 226,451 170,254 20,000 148,568 300,000 642.8% 101.9% Operating Expenses Total Expenses - - - - - - - - Beginning Fund Balance Change in Fund Balance 5,587,275 463,349 6,050,624 226,451 6,277,075 170,254 5,874,563 20,000 6,447,329 148,568 6,595,897 300,000 9.7% 642.8% 2.3% 101.9% Ending Fund Balance 10% One-time Revenue Remainder/Main Reserve 257,382 5,793,242 395,897 5,881,178 395,897 6,051,432 n/a n/a 395,897 6,200,000 395,897 6,500,000 - - 0.0% 4.8% $ 6,050,624 $ 6,277,075 $ 6,447,329 $ 5,894,563 $ 6,595,897 $ 6,895,897 11.9% 4.5% 201 202 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carisen, Deputy Finance Director CC: Mayor Ekberg DATE: August 29, 2018 SUBJECT: Urban Renewal and General Government Improvement Fund 2019-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Urban Renewal and General Government funds section of the budget is ready for review by the Finance Committee. BACKGROUND The Urban Renewal fund is utilized to provide future funding needs to encourage redevelopment in specific areas throughout the City. Current projects tracked in this fund include Tukwila Village. The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects that benefit multiple departments or functions are given priority. DISCUSSION Urban Renewal: The proposed budget reflects minor costs associated with Tukwila Village. Transfers out are transferring out existing fund balance to the general fund to cover the cost of a one-time project for the fire department. Fund balance exists due to previous year land sale revenue General Government Improvements: The proposed budget includes a transfer in of $300 thousand each year, which represents an increase of $100,000. Planned projects include siding and roof repairs at both TCC and City Hall. RECOMMENDATION Staff recommends that the Finance Committee forward these sections of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this budget forward to the final budget package in November. ATTACHMENTS Draft Urban Renewal and General Government Improvement Funds 2019-2020 Proposed Budgets CIP pages 203 204 DEPARTMENT: FUND: Urban Renewal RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 302 POSITION: Director The Urban Renewal fund has been established to provide future funding needs to encourage redevelopment in specific areas throughout the City. 2017-2018 Accomplishments ♦ Closed sale of phase one land to Tukwila Village developer. ♦ Completed construction of phase 1 and held community celebration. ♦ Formed a non-profit community organization to manage the Sullivan Center. ♦ City Council selected HealthPoint to develop a new Health and Wellness Center which will include primary care medical, dental, behavioral health and other services. 2019-2020 Outcome Goals ♦ Complete the final phase of Tukwila Village. ♦ Execute a purchase and sale agreement with HealthPoint. ♦ Sell the former Traveler's Choice motel property. ♦ Sell the former Newporter Motel property. 2019-2020 Indicators of Success ♦ Tukwila Village is completed. ♦ City and HealthPoint execute a purchase and sale agreement. ♦ City sells Traveler's Choice and Newporter sites. 205 Revenue and Expenditure Summary Urban Renewal Actual Budget Percent Change 2016 2017 2018* 2018 2019 2020 2018-19 2019-2020 Operating Revenue Miscellaneous Revenue Investment Earnings $ 2,706 $ 12,252 $ 21,206 $ 3,600 $ 10,000 $ 10,000 177.78% 0.00% Interfund Loan Received - - - - - - Other Misc Revenue - - - - - - 0.00% 0.00% Total Miscellaneous Revenue 2,706 12,252 21,206 3,600 10,000 10,000 177.78% 0.00% Total Operating Revenue 2,706 12,252 21,206 3,600 10,000 10,000 177.78% 0.00% Capital Project Revenue Sale of Tukwila Village/Phase 1 - - - 4,311,000 - - 0.00% 0.00% Total Revenue 2,706 12,252 21,206 4,314,600 10,000 10,000 -99.77% 0.00% Capital Projects Tukwila Village 17,553 50,314 9,811 15,000 15,000 15,000 0.00% 0.00% City Facilities 34,059 - - 21,000 - - 0.00% 0.00% TIB Redevelopment 845,599 3,810 3,500 - 20,000 - 0.00% 0.00% Total Capital Projects 897,211 54,124 13,311 36,000 35,000 15,000 -2.78% -57.14% Transfer to General Fund - 300,000 - 6,050,000 200,000 200,000 -96.69% 0.00% Total Expenses 897,211 354,124 13,311 6,086,000 235,000 215,000 -96.14% -8.51% Beginning Fund Balance 3,441,546 2,547,041 2,205,169 1,747,306 2,213,064 1,988,064 26.66% -10.17% Change in Fund Balance (894,505) (341,872) 7,895 (1,771,400) (225,000) (205,000) -87.30% -8.89% Ending Fund Balance $ 2,547,041 $ 2,205,169 $ 2,213,064 $ (24,094) $ 1,988,064 $ 1,783,064 -8351.28% -10.31% *Projected 206 Expenditure Detail — Supplies, Services and Other Services include costs associated with the Public Safety Plan, consulting, and engineering. Capital includes the purchase of property and costs associated with urban renewal projects. Urban Renewal Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 302.98.518.200.41.00 Prof Svcs - Feasibility study 33,357 - - - - - 302.98.518.200.43.00 Travel - Mileage, parking - - - - - - 302.98.518.200.44.00 Advertising - Bid ads 702 - - - - - 302.98.518.200.49.00 Misc - Tukwila Village - 5,521 - - - - 302.98.559.300.41.00 Prof Svcs - Consulting, engineering 775,434 38,121 - - - - 302.98.559.300.43.00 Travel - 12 - - - - - 302.98.559.300.45.00 Rental -TIB redevelopment 1,530 - - - - - 302.98.559.300.47.00 Public Utilities - TIB redevelopment 69 - - - - - 302.98.559.300.47.21 Public Utilities - TIB redevelopment (97) 85 - - - - 302.98.559.300.47.22 Public Utilities - TIB redevelopment 248 - - - - - 302.98.559.300.47.25 Public Utilities - TIB redevelopment 10,964 117 - - - - 302.98.559.300.47.26 Public Utilities - TIB redevelopment 12,285 10,281 - - - - 302.98.559.300.49.00 Misc - TIB redevelopment 632 - - - - - 302.98.594.180.41.00 Prof Svcs - Consulting, engineering - - 3,695 25,000 - - 302.98.594.190.47.25 Utilities - Water/sewer - - 201 - - - 302.98.594.190.47.26 Utilities - Surface water - - 9,415 - - - Total Services 835,135 54,124 13,311 25,000 - - 302.98.594.180.61.00 Capital - Land (Right of Way) - - - 11,000 35,000 15,000 Total Other - - - 11,000 35,000 15,000 Total Supplies, Services and Other $ 835,135 $ 54,124 $ 13,311 $ 36,000 $ 35,000 $ 15,000 *Projected 207 208 DEPARTMENT: N/A FUND: General Government Improvement RESPONSIBLE MANAGER: Henry Hash FUND NUMBER: 303 POSITION: Director Description: The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects which benefit multiple departments or functions will be given priority. 2017-2018 Accomplishments ♦ Remodeled Technology and Innovation Services office area. ♦ Completed additional card access security at City Hall. ♦ Repaired brick walkway grout at City Hall and Tukwila Community Center. ♦ Completed HVAC improvements to City hall and 6300 Bldg. ♦ Completed Phase I of Tukwila Community Center siding repairs. 2019-2020 Outcome Goals ♦ Improve conditions of existing facilities. 2019-2020 Indicators of Success ♦ Complete siding/roof repairs at City Hall. ♦ Complete siding/roof repairs at Tukwila Community Center. 209 Revenue and Expenditure Summary General Government Improvements 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Operating Revenue Miscellaneous Revenue Investment Earnings $ 1,156 $ 2,487 $ 3,113 $ 500 $ 500 $ 500 0.00% 0.00% Total Miscellaneous Revenue 1,156 2,487 3,113 500 500 500 0.00% 0.00% Total Operating Revenue 1,156 2,487 3,113 500 500 500 0.00% 0.00% Transfers In 200,000 200,000 200,000 200,000 300,000 300,000 50.00% 0.00% Total Revenue 201,156 202,487 203,113 200,500 300,500 300,500 49.88% 0.00% Operating Expenses Salaries &Wages 45,719 40,576 15,349 101,487 111,312 114,072 9.68% 2.48% Personnel Benefits 15,239 13,525 3,837 29,153 41,782 43,943 43.32% 5.17% Supplies - - - - - - 0.00% 0.00% Services - - - - - - 0.00% 0.00% Intergodt Services & Taxes - - - - - - 0.00% 0.00% Total Operating Expenses 60,958 54,101 19,186 130,640 153,094 158,015 17.19% 3.21% Projects Fire Station #51 EOC Remodel 3,811 - - - - - 0.00% 0.00% 6300 Bldg - TIS Remodel - 48,331 - - - - 0.00% 0.00% Fire Station #53 Replace Carpet - 11,806 - - - - 0.00% 0.00% Police Vehicle Evidence Storage 42,451 - - - - - 0.00% 0.00% 6300 Water Service Replace. 45,716 - - - - - 0.00% 0.00% City Hall Siding/Roof Repairs 456 16,806 - - 100,000 - 0.00% 0.00% TCC Siding/Roof Repairs 17,208 63,058 150,000 - 150,000 - 0.00% 0.00% City Hall Card Access/ADA 12,801 29,132 - - - - 0.00% 0.00% City Hall HVAC - - 18,984 - - - 0.00% 0.00% 6300 Bldg HVAC - - 20,984 - - - 0.00% 0.00% Concrete Repairs 16,371 - - - - - 0.00% 0.00% Misc projects 6,513 2,355 25,000 69,360 50,000 141,985 -27.91% 183.97% Total Projects 145,327 171,488 214,968 69,360 300,000 141,985 332.53% -52.67% Total Expenses 206,285 225,589 234,154 200,000 453,094 300,000 126.55% -33.79% Beginning Fund Balance 397,033 391,904 368,802 244,055 337,761 185,167 38.40% -45.18% Change in Fund Balance (5,129) (23,102) (31,041) 500 (152,594) 500 -30618.80% -100.33% Ending Fund Balance $ 391,904 $ 368,802 $ 337,761 $ 244,555 $ 185,167 $ 185,667 -24.28% 0.27% *Projected 210 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. General Government Improvements Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Project Manager 1 1 $ 111,855 $ 41,592 1 $ 114,072 $ 43,105 Department Total 1 1 $ 111,855 $ 41,592 1 $ 114,072 $ 43,105 Expenditure Detail - Supplies, Services and Other All budgeted expenditures in the 2019-2020 biennium are anticipated to be capital project related. General Government Improvements Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 303.98.518.300.31.00 Small Tools - Repair related $ 73 $ - $ - $ - $ - $ - 303.98.521.230.31.00 Supplies - Office & Operating 326 - - - - - 303.98.594.110.35.00 Supplies - Office & Operating - - 19,935 - - - 303.98.594.180.35.00 Supplies - Office & Operating - - 137,705 - - - Total Supplies 399 - 157,640 - - - 303.98.518.300.41.00 Prof Svcs - Consulting, etc. 4,146 - - - - - 303.98.518.300.48.00 R&M - City Hall siding/roofing repair 57,944 15,732 - - - - 303.98.521.230.48.00 Prof Svcs - PD Vehicle Evidence Storage 39,870 333 - - - - 303.98.522.100.48.00 R&M - FS 53 replace carpet 3,811 11,439 - - - - 303.98.575.500.41.00 R&M - TCC siding/roofing repair 16,692 1,680 - - - - 303.98.575.500.48.00 Prof Svcs - TCC siding/roofing repair - 61,178 - - - - 303.98.594.180.41.00 Prof Svcs - General services - - - 20,000 20,000 20,000 303.98.594.180.48.00 R&M - Repair to various City facilities - 25,675 - - - - Total Services 122,463 116,037 - 20,000 20,000 20,000 303.98.594.180.65.00 Capital - Various minor construction 11,509 42,241 - 130,000 200,000 200,000 303.98.594.480.65.00 Capital - Howard Hanson Dam 270 - - - - - 303.98.594.240.65.00 11,779 42,241 - 130,000 200,000 200,000 Total Supplies, Services and Other $ 134,641 $ 158,277 $ 157,640 $ 150,000 $ 220,000 $ 220,000 *Projected 211 212 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 URBAN RENEWAL 302 Fund **Other After Six 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 44 Tukwila Village 45 TIB Redevelopment (Motels) 15 15 0 0 0 0 30 0 0 20 0 0 0 0 0 20 2,250 0 Grand Total Changes from 2017 to 2019 CIP: None. 35 15 0 0 0 0 50 2,250 0 ** Denotes other funding sources, grants, or mitigation. 2019 - 2024 Capital Improvement Program 43 8/29/2012 1 3 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Tukwila Village Project No. 90030222 DESCRIPTION: The City is selling 5.76 acres of property at Tukwila International Boulevard and South 144th Street that is intended for a mixed -use development including a library, plaza, office, retail, and other amenities. JUSTIFICATION: The new development will help revitalize the neighborhood. The library and Phase 1 (Buildings D and E, Sullivan Center, and plaza) were completed in 2017. Final land STATUS: sale should occur in early 2019. Building A will re -start construction in late 2018 and open in 2019. Building B will open in 2020. MAINT. IMPACT: Land sales reflect the Library for $500,000 in 2015. Sale of land to Tukwila Village developer for $4.5m and COMMENT: Newporter motel site for $1 m are shown elsewhere in the CIP. The Gregor House (estimated at $300,000) is not anticipated to be sold and therefore not shown. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design/Engineering 1,756 1,756 Land (RAN) 7,598 30 15 15 7,658 Construction 230 0 230 TOTAL EXPENSES 9,584 30 15 15 0 0 0 0 0 9,644 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Land Sale 500 500 Bonds 5,550 5,550 City Oper. Revenue 3,534 30 15 15 0 0 0 0 0 3,594 TOTAL SOURCES 9,584 30 15 15 0 0 0 0 0 9,644 21 019 - 2024 Capital Improvement Program 44 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: TIB Redevelopment (Motels) Project No. 91330201 DESCRIPTION: Tukwila International Blvd (TIB) Redevelopment Project is for the acquisition and disposition of properties within and adjacent to the City's Urban Renewal Area. JUSTIFICATION: Improve the neighborhood's safety by eliminating the high amounts of crime associated with the Boulevard Motel, Great Bear Motel, Smoke Shop, Spruce Motel, and Travelers Choice Motel. STATUS: City completed acquisition in 2015 and demolition in 2016. HealthPoint is planning to develop a new health and wellness center on the majority of the site. City will sell the Travelers Choice separately in 2020. MAINT. IMPACT: Upkeep of property until development. COMMENT: Debt service costs are not shown below (see Attachment A). FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Engineering 394 394 Land (RAN) 5,205 30 20 5,255 Const. Mgmt. 175 175 Construction 607 607 TOTAL EXPENSES 6,381 30 1 20 0 0 0 0 0 0 6,431 FUND SOURCES Awarded Grant 0 Land Sale 2,250 2,250 Bonds 6,100 6,100 City Oper. Revenue 281 30 20 (2,250) 0 0 0 0 0 (1,919) TOTAL SOURCES 6,381 30 20 0 0 0 0 0 0 6,431 2019 - 2024 Capital Improvement Program 45 215 216 Finance Committee Minutes September 5, 2018 • Rename "State DOR Assessed Value %" column to "Percent of Tukwila's A/V" • Rename "Population Value %" column to "Percent of Tukwila's Population" • Asterisk cities that do not have Police or Fire Information to be Provided to the City Council: Add language to the draft resolution clarifying that it is the responsibility of the Finance Committee to ensure the information specified in A(1) and A(2) is received by staff on the expected schedule, unless a decision is made by a majority of the Council to deviate from that schedule. DISCUSSION ONLY. RETURN TO COMMITTEE C. 2018 2nd Quarter Sales Tax and Miscellaneous Revenue Report Staff presented the 2018 Second Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gambling tax, and admissions tax revenues with sales tax broken out by industry classifications. Sales tax collections increased $584 thousand or 13% over the same period last year. Construction related sales tax accounted for 28% while all other industries accounted for 12% when compared to the same period in 2017. DISCUSSION ONLY. D. Interlocal Agreement: Transfer of Surface Water Billing to King County Staff is seeking Council approval of an interlocal agreement with King County authorizing the County to bill Tukwila property owners for the City's surface water services beginning in 2019. Finance staff currently bills and maintains 5,286 accounts. Transferring the billing and receipting to King County will allow staff to devote time add capacity to other existing and potential work items. This could also be a convenience to property owners as they could pay both surface water and property tax with one payment. In addition, King County's low income and age threshold are broader than Tukwila's, so more customers will qualify. King County's one-time setup fee and annual charge (based on number of accounts) will be paid by the Surface Water Fund. Committee members expressed support but would like to know more detail about the increased staff capacity created since the intent is not to reduce or eliminate positions. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. E. 2019-2020 Biennial Budget Staff presented the proposals for the Finance Department, Contingency Fund (105 Fund), Urban Renewal (302 Fund), and General Improvements (303 Fund) Finance The proposed Finance Department budget reflects a decrease of 2.26" for 2019 and a 2.84% increase for 2020, yielding a net biennial increase of less than 1%. Staffing levels remain at 12, and the additional capacity resulting from the transfer of business licenses to the State and the potential transfer of surface water billing to King County will be redirected to other work as discussed above. Reductions occurred in extra labor and claims and judgements based upon actual usage. 217 Finance Committee Minutes September 5, 2018 Contingency Fund (105 Fund) The Contingency Fund includes the 10%One-time Revenue reserve and the 10% Minimum Fund Balance reserve. These policies are not being recommended for changes. Urban Renewal (302 Fund) The proposed budget reflects minor costs associated with Tukwila Village, and a fund balance exists due to land sale revenue. General Improvements (303 Fund) The proposal includes a transfer in of $300K each year, representing an increase of $100,000. Planned projects include siding and roof repairs at TCC and City Hall. DISCUSSION ONLY. FORWARD TO AUGUST 27, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned at 7:08 p.m. Committee Chair Approval Minutes by LH 218 f II Pybus Public Market Wenatchee, WA Ideas for the Future Pybi" Public Markel ✓ More than 20 restaurants, shops, specialty stores ✓ Former steel warehouse on the Columbia River waterfront ✓ Up to 35 Farmers Market vendors on the grounds outside ✓ City owns the land, nonprofit owns and manages the building Property and Project History ✓ E.T. Pybus purchased building in Richland and shipped it to Wenatchee in the 1930s ✓ Foundry supplied steel for dams, shipyards, and Hanford ✓ Pybus died in 1961 and company was sold ✓ Last business in the building closed in 2010 ✓ Port of Chelan County acquired the property in 2010 for $1.33 million ✓ Construction funding included private investors, Port funding, and grants secured by the City First Impressions MN Entrance NORTH c 1st:I DrS IL[ ww;s, littcond Inside view - yf I. f rill ill ' . i * 4-r A" FREE 7AS71NG - - SaBI1 the • k`� as:.�. aeBI1trig.! �r� — 1 V Pybus Pubkit Market Guest Station \\TtERE15THE WORLD ARE U BAR VISITORS C'mliti,; I GMI Y, TOWN OR AREA Shop Security Inside at Variety of Shops Variety of Shops Variety of Shops N daif of the shops Itimtv Have outside eating areas Some shops open to the front Sponsorships & Community Donations Monument & Stage Areas - -•-- 4 1111 1 ...L.- g 4r. • 1 11 Staffed Information Midway King 5's Evening Magazine's Best Northwest Escapes 74,06 fwe Avt vozot vote/ Groat Grit Weal Use anywhere in the Market hhe cnshi } NiemreavNeatof `fin Lerr;te car.E-Dana NA1GHE L...l 'F....-e a.-fs- bsNrh,clrr 4rush PST�SMAwnoN CAB Paver Fundraiser 234 Upcoming Meetings & Events September 2018 10th (Monday) 11th (Tuesday) 12th (Wednesday) 13th (Thursday) 14th (Friday) 15th (Saturday) ➢ Transportation & Infrastructure Cmte., 5:30 PM (Hazelnut Conference Room) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Community Development & Neighborhoods Cmte., 5:30 PM (Hazelnut Conference Room) ➢ Library Advisory Board, *Rescheduled from 9/4* 5:30 PM (Community Center) ➢ Special Budget Work Session 6:00 PM (Council Chambers) ➢ Tukwila International Boulevard Action Cmte, 7:00 PM (Valley View Sewer Dist., 3460 S 148th) ➢ Equity & Social Justice Commission, *Rescheduled from 9/6* 5:15 PM (Hazelnut Conference Room) ➢ Park Commission, 5:30 PM (Community Center) ➢ COPCAB, 6:30 PM (Duwamish Conference Room) 2018 Seattle Sounders FC Rave Green Run 5K Walk/Run 9:00 AM-12:00 Noon To register or for information, go to: www.ravegreenrun.org Duwamish Hill Preserve Work Party 10:00 AM — 1:00 PM Duwamish Hill Preserve (3800 S. II5'h St.) 17th (Monday) 18th (Tuesday) 19th (Wednesday) 20th (Thursday) 21st (Friday) 22nd (Saturday) ➢ Public Safety Cmte, 5:30 PM (Hazelnut Conference Room) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) ➢ Finance Cmte, 5:30 PM (Hazelnut Conference Room) Tukwila Family Fest 3:00 — 6:00 PM (Cascade View Community Park. 14211 37'h Ave S) Celebrate Tukwila's diverse communities with an evening of music, resources, arts & Crafts and much more. ➢ Arts Commission, 5:00 PM (Community Center) ➢ Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center. 14475 59' Ave S.) ➢ Action Tukwila Meeting 7:00 — 8:30 PM (Valley View Sewer Dist., 3460 S. 148'h St) ➢ Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Michelle Godyn at 206-431-2187. ➢Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993 (A) Update on the Transportation Demand Management Program. (B) Annual update on "Tukwila Works" (SeeClickFix). > COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206-431-2197 > Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564. >Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993 > Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Stephanie Gardner at 206-767-2342. > Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332. ➢ Planning Commission/Board of Architectural Review: 4'" Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. >Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993 >Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) 53'd Ave S (S 1441h St to S 137'h St) Memorandum of Agreement with CenturyLink. (B) Chinook Wind Resolution for RCO Grant Application. (C) Stormwater Quality Retrofit Project Acceptance of Department of Ecology Grant. (D) Riverton creek Flapgate Removal Project — Contract 17-070 Amendment No. 2. (E) 2017 Annual Small Drainage Program Project Completion and Acceptance. (F) 2018 Annual Small Drainage Program Supplemental Agreement No. I for CM Services. (G) TIB Retrofit Analysis. (H) Traffic Calming - Residential Safety Improvements Priorities. >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815. 235 Tentative Agenda Schedule MONTH MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. September 4 (Tuesday) 10 See agenda packet cover sheet for this week's agenda: September 10, 2018 Committee of the Whole Meeting. 17 Unfinished Business: - An ordinance to increase the tax on certain gambling activities. - Authorize the Mayor to sign an Interlocal Agreement for transfer of surface water billing to King County. 24 Special Issues: 2019-2020 Biennial Budget Review. October 1 Special Presentation: -Recognize the promotion and swearing in of Deputy Police Chief Eric Dreyer. -Mayors Proposed Budget. 8 15 22 Special Meeting to immediately follow Committee of the Whole. 236