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CDN 2018-09-25 COMPLETE AGENDA PACKET
City of Tukwila Community Development & Neighborhoods Committee • Kate Kruller, Chair • Kathy Hougardy • Zak Idan AGENDA TUESDAY, SEPTEMBER 25, 2018 — 5:30 PM HAZELNUT CONFERENCE Room (At east entrance of City Hall) Distribution: K. Kruller K. Hougardy Z. Idan V. Seal D. Robertson Mayor Ekberg D. Cline C. O'Flaherty L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Potential donations of real property. a. Committee consideration/ Pg.1 Robert Eaton, Parks & Recreation Manager decision. b. Purchase of replacement gym carpet. b. Committee consideration/ Pg.11 John Dunn, Recreation Superintendent decision. c. A lease renewal for Kennedy's Cottage. c. Forward to 10/1 Consent Pg.19 Stacy Hansen, Human Services Program Coordinator Agenda. d. Tukwila International Boulevard rechannelization d. Forward to 10/8 C.O.W. Pg.27 project and neighborhood plan implementation. Meeting for consensus. Moira Bradshaw, Senior Planner e. 2019-2020 Biennial Budget: e. Forward to 10/8 C.O.W. Pg.41 • Community Development Meeting for consensus. Jack Pace, Community Development Director • Golf Course Robert Eaton, Parks & Recreation Manager 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, October 9, 2018 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL E ORANDU TO: Community Development and Neighborhoods Committee FROM: Rick Still, Parks and Recreation Director BY: Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: September 17, 2018 SUBJECT: Potential Real Property Donations ISSUE Two separate potential land donations, one near Tukwila Park and one in the Ryan Hill neighborhood. BACKGROUND The City was approached by two separate parties interested in donating property to the city. One of them is located near Tukwila Park and for ease of reference will be called "Parcel T". The other property is located in the Ryan Hill neighborhood and for reference will be called "Parcel R". Parcel T Parcel T is a little over 4.5 acres. The parcel neighbors Tukwila Park and shares 525 lineal feet of property boundary. The land is currently heavily vegetated with tall forest trees similar to the feel of Tukwila Park. Most of the site has significant slope with some steep slope areas as well. Parcel R Parcel R is owned by Mr. James Raisebeck and the northern boundary of the parcel abuts the southern boundary of his company Raisebeck Engineering. The current total size of the property is 4.32 acres. DISCUSSION Parcel T If the city is not interested in the property donation the owner has communicated they will be looking to sell it. They would be posting it for $500,000 because the property is large enough that two houses could easily be constructed on the site and with additional infrastructure work two additional houses could be added also. (see attached maps). If funds were to become available for future development, given the slopes on the site it would likely mostly entail walking trails that would connect to the existing trails within Tukwila Park. Parcel R The northern one third (1.3 acres) of the parcel is currently zoned as Commercial/Light Industrial (CLI) and the southern two thirds (3 acres) of the parcel are zoned as Low Density Residential (LDR). Mr. Raisebeck has asked that a boundary line adjustment be made moving the northern property boundary south to align with the zoning boundary so that the northern CLI zoned area can be a buffer between his business and the donated property. The remaining INFORMATIONAL MEMO Page 2 acreage of the parcel he would like to donate to the city for a park is approximately 3 acres (see attached map). Mr. Raisebeck has also requested that when this site is developed into a park that it be named "Raisebeck Park." The land is currently heavily vegetated, the majority of the site is significant slope and elevation change to it, and a portion is delineated as wetland. That being said, there is potential for future development of a trail system and a possible playground, hardscape, recreating area. Currently Tukwila does not have a park located in the Ryan Hill Neighborhood. For many years it had been identified on the Parks 8, Recreation Capital Improvement Plan to have a park in this area as well as called out in the 2014 Parks, Recreation, and Open Space Plan (pg 2-2, 2-3). It was recently removed as there was just no funding available and no opportunities presenting themselves. If these properties were accepted by the City both would be categorized as a Service Level 4, "Open Space" in the Parks Maintenance Service Levels plan and therefore would require very minimal annual maintenance at this time. If they were to be developed there would obviously be an impact on staff time given the increase in maintained acreage. These properties were discussed at the August 8, 2018 Parks Commission meeting and the Commission supported staff's recommendation to proceed with the process of exploring the acceptance of these two property donations as park property. Staff is seeking direction from the Committee whether to proceed with the process and to draft a resolution for acceptance for this real property donation or not. If the Committee authorizes staff to proceed with this, then when details are finalized staff will bring this back to the Committee at a future date with a draft resolution to work through the full council process. FINANCIAL IMPACT There would be some costs associated with receiving these real property donations and staff are estimating it to be approximately $25,000 for both properties. Potential costs include appraisals, Phase One Environmental Assessments, surveys and title reports. RECOMMENDATION Approve staff to proceed with the process and bring this back to the Committee at a future date with a draft resolution for acceptance to work through the full council process. ATTACHMENTS -Parcel T Maps -Parcel R Maps 2 ZilCouncil Agenda Items I Parks and Recreation I CDN9-251Property Donationanfo Memo - Potential Donated Properties (9-17-18) - FINAL.doc King County ap The information included on this map has been compiled by Kng County staff from a variety of sources and is subject to change without notice. King County makes no representations or warranties, express or implied, as to accuracy, completeness, timeliness, or rights to the use of such information. This document is not intended for use as a survey product. King County shall not be liable for any general, special, indrect, incidental, or consequential damages including, but not limited to, lost revenues or lost profits resulting from the use or misuse of the information contained on this map. Any sale of this map or information on this map is prohibited except by written permission of King County. Date: 9/19/2018 Notes: King County GIS CENTER -p King County ap The information included on this map has been compiled by Kng County staff from a variety of sources and is subject to change without notice. King County makes no representations or warranties, express or implied, as to accuracy, completeness, timeliness, or rghts to the use of such information. This document is not intended for use as a survey product King County shall not be liable for any general, special, indrect, incidental, or consequential damages including, but not limited to, lost revenues or lost profits resulting from the use or misuse of the information contained on this map. Any sale of this map or information on this map s prohibited except by written permssion of King County. Date: 9/19/2018 Notes: King County GIS CENTER 0) .10 All0 (eivmini) SOSSO-IPPV Pictometry International Corp., Tukwila Technology Services, King County —^ m El El lAld £ V69: I- `81.0Z/1.£/L CO King County ap The information included on this map has been compiled by Kng County staff from a variety of sources and is subject to change without notice. King County makes no representations or warranties, express or implied, as to accuracy, completeness, timeliness, or rghts to the use of such information. This document is not intended for use as a survey product King County shall not be liable for any general, special, indrect, incidental, or consequential damages including, but not limited to, lost revenues or lost profits resulting from the use or misuse of the information contained on this map. Any sale of this map or information on this map is • prohibited except by written permission of King County. Date: 7/12/2018 Notes: King County GIS CENTER 10 City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL E ORANDU TO: Community Development And Neighborhoods Committee FROM: Rick Still, Parks & Recreation Director BY: John Dunn, Recreation Superintendent CC: Mayor Ekberg DATE: September 12, 2018 SUBJECT: Gym Carpet Replacement ISSUE The Parks & Recreation Department is requesting committee approval for an unbudgeted capital expenditure for replacement carpet which is used to cover the gym floor during events and rentals at the Tukwila Community Center. This was not identified in the original capital budget for 2018, therefore, staff is requesting to move forward with the purchase. BACKGROUND When large events and rentals occur in the gymnasium, staff place 3' x 6' carpet tiles over the entire surface. The carpet protects the wood floor and reduces noise during events. The current tiles have been heavily used over the last 18 years. Many tiles are and stained and have an unpleasant odor that cleaning cannot remedy. The carpet is used 12-18 times a year for various events, including tradeshows, conferences, and trainings. DISCUSSION Staff have investigated various options for protecting the floor and decided that the carpet tile system works the best for facility needs. Other options that were explored included large rolls of carpet and renting carpet on a per event basis. A large roll would be very difficult for staff to maneuver and set up. In addition, the storage would be more difficult to keep the multiple rolls that would be needed. Carpet rolls are more expensive than the tile system. Staff also investigated renting carpet and having a service set up on an as needed basis. This will cost more over time and have negative impacts on recreation programs as staff would lose flexibility of when the carpet is set up, resulting in program cancellations to meet the schedule of the rental service. FINANCIAL IMPACT The carpet replacement was not identified in the budget for 2018 as a replacement or purchase item. As current equipment replacement needs, and expenses are being reviewed, staff have determined there are available funds to utilize the capital budget for this purchase. The lowest bid and best option for replacement is $30,581.25. The second bid was $32,180.01 for a carpet tile system. The third bid was $45,458.60 for a roll system. 11 INFORMATIONAL MEMO Page 2 To address future replacement needs, staff have developed an equipment replacement program to establish a funding source. Each day the carpet is rented, $250 will be placed into a fund that will be kept specifically for replacement of carpet tiles. Based on current gym rentals and anticipated inflation for cost of replacement, this fund would accrue, and over time replacing the full system could occur in 15 years. RECOMMENDATION Staff are recommending and asking for Committee approval to move forward with the purchase based on the lowest bid for a carpet tile system. ATTACHMENTS A. Carpet replacement quotes 12 Z:\Council Agenda Items\Parks and Recreation\P&R Carpet purchase memo.doc ° TRIUMPH NMPH EXPO iEVENTS September 12.2018 KinstinMo Tukwila Community Center 1242442ndAve S. Tukwila, VVA&O1S8 RE: Tukwila Community Center Carpet Option Dear Kirstin, Triumph Expo & Events Inc. isvery pleased husubmit thispropuna|hndhoTukwi|oCommunityCenhn-Tomporary Gymnasium Carpet. Please review this proposal and feel free to call if you have any questions regarding this proposal orour services. INITIAL CARPET PURCHASE — Triumph will purchase new carpet tiles to be used as temporary flooring to protect the gymnasium floors during events. Carpet tiles are similar to current TCC inventory, and are available in charcoal, blue, urgrey. They are 1mx2mx6mm.orapproximately 3.28'xS.5G'xk4"thick, with anon-slip backing. CARPET TILE PURCHASE UNIT PRICE 550 Carpet Tiles (8lackblue, nrgrey) 1mx2mx6mmthick (328'x6.56') 46.25 9/12/20110:41:35mw SUBTOTALt 25,437.50 WA STATE SALES TAX10% Shipping charges from manufacturer (estimate) TOTAL� Page 'wu Copyright @ 2012 Triumph Expo & Events Inc. All Rights Reserved. No part of this document published, mtransferred, many form or by any means, except with the prior written permission of Triumph Expo & Events Inc. wwW,ft*ohaxw.o= or email us at §aW�ftAWMDheX=,r7,)m or phone 1 -877-607-1010 2,543.75 2,600.00 3M�81.25 Seattle, vvA°Washington, oo ° Portland, OR STORAGE — Triumph will store the tiles in our warehouse on existing carts provided by the Tukwila Community Center (4 carts) for a flat fee of $80.00 per month paid annually ($960.00 per year) at the beginning of the storage period. DELIVERY AND | LA'|ON8i—ThU umphv�puUti les hnst orage and deliver tothe Tukwila C andinstall and remove aoneeded edour hourly rate discounted Our current labor rates for Z01Oare $97J0STand $148.SOOTper man hour (discounted ia$73.28ST'and $1OA.05OT). Rates typically increase about 3Y6per year based onour union contract. | would estimate labor to be approximately 4 man-hours to pull, deliver and install, and 4 man-hours to remove and restock or$5QG.24ST.or$879.G8OT. Standard straight time hours are between O:O0omand 4:30pm, Monday through Friday. All other hours including all day Saturday, Sunday and Holidays will be billed as overtime hours. |NSUFANCE—Triumph carries Commercial General Liability, Comprehensive Auto Liability and Workers Compensation insurance as required by law and for our protection and for the protection of our employees. Commercial General Liability are atminimum limits ofutleast $3'000.000.00. Atyour request, aCertificate uf Insurance will be provided for your records after the signing of this Agreement. |NDEK8N| Tukwila Community Center numand agamazany and all claims and against all liability costs and expenses, including attorney fees, resulting from claims of injury (including death) to persons or damages to property arising out of, or resulting from Triumph Expo & Event |nc.'esole negligence. Tukwila Community Center - will defend, hold harmless, and indemnify Triumph Expo & Events Inc., its employees and agents, from and against any and all claims and against all liability costs and expenses, including attorney fees, resulting from claims of injury (including death) to persons or damages to property arising out of or resulting from the sole negligent or intentional acts of Tukwila Community Center , any other service provider(s), participating companies, employees, agents, attendees orinvitees ofany ofthem. PROPOSALR ' EVISION - This proposal is based upon Triumph Expo & Events Inc. providing the equipment and related services as list�_d above for the Tukwila Community Center. The prices quoted are based on the information within the scope of this agreement, provided by the client with regards to the dates, location and move-in/out schedules and services required to perform the work for the Tukwila Community Center. Triumph Expo & Events Inc. reserves the right to modify the pricing and terms of this agreement if the schedule, services and/or venue change in a way that would significantly affect Triumph' costs. Initial 9n2/201810:41:,mw Page ,w3 Copyright wzu12Triumph Expo oEvents Inc. All Rights Reserved. No partmthis document may be reproduced,downloaded, disseminated, published, mtransferred, manvfonm or by with the prior writtenpermission mTriumph Expo & Events Inc. ,Ww."1umm_"Awa�,m,o,email uxutnalemammrnomw~oo,c"mv,phone 1'orr'oo/'1o10 Seattle, WA . w°"u"yt"". DC ° Portland, OR EXPO +EVENTS PAYMENT POLICY - Triumph Expo & Events Inc. requires 50%deposit for the carpet purchase and shipping atthe time of order placement, and the balance of the purchase price upon delivery of the carpet to the Triumph warehouse. Storage for the carpet will bebilled starting when the carpet arrives at the Triumph warehouse for the first year. Subsequent years will be billed annually. Delivery and labor will be billed when services are rendered. Other than the initial purchase of the carpet, other services will be billed with 30-day net terms. Late fees of1.596per month will bo assessed onpast due balances. These prices can boguaranteed only ifthis signed agreement isreceived byTriumph Expo & Events Inc. oncxbefore Ifyou find this agreement completely satisfactory, please indicate your acceptance bysigning inthe space provided below and return one copy to us for our records. We look forward to the opportunity of serving you and your associates at the Tukwila Community Center and appreciate the opportunity to be a part of your success. Sincerely, Triumph Expo & Events Inc. Christine Skrak, ChrisdneSkmk President APPROVED AND ACCEPTED BYTOKVVLA COMMUNITY CENTER BY (print): _ TITLE: NAME (signature): ~._�QATE:��_____ APPROVED AND ACCEPTED BYTRIUMPH EXPO & EVENTS INC. BY (print): � �TITLE: NAME (signature): DATE: Initial vnozwvw^:emw Page om` Copyright @:m1uTriumph Expo ^ Events Inc. All Rights Reserved. No part ofthis document be reproduced, downloaded, disseminated,published, mtransferred, manvmrm or by any means, except with the prior written permission of Triumph Expo & Events Inc. wyvwjijv,rnoh,e=o,00rn or email us atjAk%�WvrnDhe)=.rnm or phone 1-877-607-1010 Seattle, WA . w"om"ut"* oo ~ p",no"u. OR 15 16 T T Categories v Produces Search Shopping Cart Gym Floor Covering Carpet Tile SKU: PDTILE2--Anthracite Color: Dark Charcoal Chat Call 877-822-6622 Qty: 560 ti 0 Update Cart Unit Price: $48.20 Item Total: $26,992.00 Calculate Shipping Zip/Postal Code: 98168 United States Y Does the Delivery Location have a Loading Dock? 11 es )1 CAR UPS Freight $2,262.55 6 Days YRC Freight $2,718.03 6 Days CAR Estes Express $2,88&33 5 Days CAR YRC $2,970.50 6 Days UPS Freight $8,574.81 Subtotal: $26,992.00 Shipping start; ng fro m $2262.55 Sales Tax $0.00 You Pay $29,254.55 (-1 Floor Guardian 4742 42nd Ave, Sw Seattle Washington 98116 fukwilla Parks and Recreation 12424 42nd Ave. South Tukwilla Washington 98118 o e Estimate # 0000001 Estimate Date 09/13/2018 Item Description Unit Price QUantity Prodtict Area to be covered 121ft,x 90 , .--,10,890sq ft 3„4() 10890.00 37,026,00 Product Roll up machine Service All quoted items are F.O.B. Tukwilla Facility Service When total is determined add Wash.. Sales tax NOTES: 20 rolls, 6 ft wide x 90 ft long 10,890 sq ft Color to be determined at time of order 50.% deposit at time of order Balance due on delivery 4300.00 Subtotal 1.00 4,300.00 41,326,00 Total 41,326,00 Amount Paid 0.00 Estimate 41,326.00 18 City of Tukwila INFOR ATIONAL E ORANDU TO: FROM: Stacy Hansen, Human Services Program Coordinator CC: Mayor Ekberg DATE: September 13, 2018 SUBJECT: Kennedy's Cottage Lease renewal ISSUE The 5-year property lease on Kennedy's Cottage is expiring October 1, 2018. Community Development and Neighborhoods Allan Ekberg, Mayor BACKGROUND Kennedy's Cottage is a City owned home that is on undevelopable land. The non-profit, Way Back Inn, provides 90+ days of temporary shelter/transitional housing to Tukwila families experiencing homelessness. Traditionally a 5-year lease, staff is requesting the lease time frame be extended from October 1, 2018 until December 31, 2022. These three additional months will allow the next renewal cycle to be consistent with Gregor House (another City owned, Way Back Inn managed property). DISCUSSION Staff is asking Council to extend the lease on Kennedy's Cottage for another 5-year lease agreement with the Way Back Inn. With this partnership, WBI volunteers clean and maintain the homes, provide weekly supportive case management meetings with resident families. Through our WBI partnership, Kennedy's Cottage provides roughly 1,300 bed nights annually to families experiencing homelessness. FINANCIAL IMPACT There is no financial impact. RECOMMENDATION The Council is being asked to approve the lease agreement and consider forwarding this item to the October 1, 2018 Regular Council meeting consent agenda. ATTACHMENTS Kennedy's Cottage lease agreement. 19 20 RESIDENTIAL LEASE AGREEMENT KENNEDY'S COTTAGE THIS AGREEMENT is made on October 1, 2018, between the City of Tukwila, a Washington municipal corporation, as "Lessor," and the Way Back Inn, a Washington non-profit, as "Lessee" (collectively, the "Parties"). WHEREAS, homelessness continues to be an issue for residents of the City of Tukwila and the greater community at large; and WHEREAS, Lessor, a Washington municipal corporation, has determined that the provision of transitional housing to homeless and impoverished members of the community serves a fundamental governmental purpose as it protects the public health, safety, and welfare; and WHEREAS, Lessee is a Washington non-profit corporation that provides temporary and transitional housing to the homeless; NOW, THEREFORE, the Parties agree as follows: 1 PREMISES: Lessor shall lease to Lessee the residence currently situated at 15421 42nd Ave. South, Tukwila, Washington ("Premises"). 2. TERM: The term of this lease shall be for five (5) years, commencing on October 1, 2018, and shall terminate on December 31, 2022 in accordance with the termination provisions set forth in paragraph 19, unless sooner terminated as a result of Lessee's default hereunder. The Lessor reserves the right to terminate the lease prior to the completion of the one-year term at any time for any reason with ninety (90) clays' notice. 3. POSSESSION: Lessee shall be deemed to have accepted possession of the leased premises in an "as -is" condition. Lessor has made no representations to Lessee respecting the condition of the lease premises. 4. CONSIDERATION: In consideration of Lessee providing housing to homeless members of the Tukwila community, Lessee may occupy the leased premises rent free for the duration of this Lease; provided, Lessee shall make any and all necessary improvements to the Premises, including the residence located thereon, at Lessee's sole expense. Such improvements shall not be commenced without the express written consent of Lessor and shall be subject to final inspection and the approval of the Lessor. Further, Lessee shall pay all costs associated with or arising out of the maintenance and operation of the leased Premises as set forth herein. 5. USE: Lessee shall use the leased premises to provide free, temporary single-family dwellings for homeless families with children whose income falls below 50% of the King County median household income, and all current uses incidental thereto, Page 1 of 5 21 and for no other purpose without first obtaining Lessor's prior written consent. Families housed by Lessee at Lessee shall screen all housing applicants to ensure that applicants meet the income qualifications set forth herein. Lessee shall provide Lessor with an annual report each year reflecting data regarding the populations served by Lessee at the Premises. 6. LESSEE MAINTENANCE AND REPAIR RESPONSILIBITY: Lessee shall, when and if needed, at Lessee's sole expense, make any and all necessary repairs to the leased premises and every part thereof. Lessee shall maintain the leased Premises in neat, clean, sanitary condition. Lessee shall surrender the leased Premises to Lessor in good condition upon the termination of this lease, reasonable wear and tear expected. 7. UTILITIES: Lessee shall pay prior to delinquency for all heat, light, water, and other utility services supplied to the leased premises. 8. ALTERATIONS AND ADDITIONS BY LESSEE: After obtaining the prior consent of Lessor, Lessee may make, at its sole expense, such additional improvements or alterations to the leased premises, which it may deem necessary or desirable. Any repairs or new construction by Lessee shall be done in conformity with plans and specifications approved by Lessor. All work performed shall be done in a workmanlike manner and shall become the property of the Lessor. 9. LIENS: Lessee shall keep the leased premises free from any liens arising out of any work performed, materials furnished, or obligations incurred by Lessee. 10. INSURANCE: Lessee shall procure and maintain for the duration of this Lease, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Lessee's operation and use of the leased Premises. Lessee's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Lessee to the coverage provided by such insurance, or otherwise limit the Lessor's recourse to any remedy available at law or in equity. Lessee shall maintain Commercial General Liability insurance written with limits no less than S1,000,000 each occurrence, S2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The Lessor shall be named as an additional insured on Lessee's Commercial General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11, or a substitute endorsement providing at least as broad coverage. Lessee shall also maintain property insurance, which shall be written covering the full value of Lessee's property and improvements with no coinsurance provisions. Property insurance shall be written on an all risk basis. The Lessee's Commercial General Liability insurance policy or policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect the Lessor. Any Insurance, sell -insurance, or self -insured pool coverage maintained by the Lessor shall be excess of the Lessee's 22 Page 2 of 5 insurance and shall not contribute with it. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. Lessee shall furnish the Lessor with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Lessee. Lessee and Lessor hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. The Lessee shall provide the Lessor with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Failure on the part of the Lessee to maintain the insurance as required shall constitute a material breach of lease, upon which the Lessor may, after giving five (5) business days' notice to the Lessee to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Lessor on demand. If the Lessee maintains higher insurance limits than the minimums shown above, the Lessor shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Lessee, irrespective of whether such limits maintained by the Lessee are greater than those required by this contract or whether any certificate of insurance furnished to the Lessor evidences limits of liability lower than those maintained by the Lessee. During the term of this Lease, the Lessor shall maintain all-risk property insurance covering the residence located on the Premises for its full replacement value. Lessee expressly agrees that should damage arise to the Premises or residence that is covered by Lessor's insurance but not Lessee's, Lessee shall reimburse Lessor for the cost of Lessor's deductible. Such reimbursement shall be made within thirty (30) days of Lessor's written request for reimbursement. 11. INDEMNIFICATION: The Way Back Inn hereby releases, discharges, defends, indemnifies and holds harmless the Lessor, and its agents, contractors, and others from any and all claims, costs (including attorneys' fees), and liability, arising in any manner, including, but not limited to, those arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Way Back Inn, its officers, agents or employees, whether they be direct or indirect. 12. ASSIGNMENT AND SUBLETTING: Lessee shall not assign this lease or any part thereof, either by operation of law or otherwise, without first obtaining the prior written consent of Lessor. 13. DEFAULT: Failure by Lessee to observe or perform any of the covenants, conditions, or provisions of this lease, where such failure shall continue for a period of ten (10) days after written notice from Lessor to cure the default, shall Page 3 of 5 23 constitute a default and breach of the lease by the Lessor. Lessee shall notify Lessor promptly of any default not by its nature necessarily known to Lessor. 14. ACCESS: Lessee shall permit Lessor to enter the leased premises at reasonable times for the purpose of inspecting the leased premises and ascertaining compliance with the provisions hereof by Lessee, but nothing herein shall be construed as imposing any obligation on Lessor to perform any such work or duties. Lessor reserves the right to property inspection and testing for the Lessor's future development purposes. Lessor will give Lessee at least forty-eight (48) hours' notice in the event of access needed for property testing. 15. COMPLIANCE WITH LAWS, RULES AND REGULATIONS: Lessee shall, at its sole cost and expense, promptly comply with all laws, statutes, ordinances, and governmental rules, regulations or requirements now in force or which may hereafter be in force relating to or affecting the conditions, use, or occupancy of the leased premises. Lessee shall faithfully observe and comply with the rules and regulations that Lessor shall from time to time promulgate, including, without limitation, those regulations affecting signage on the Property. 16. PERMITS: Lessee shall, at its sole cost and expense, be responsible for obtaining any permits or licenses that are necessary to perform the work and covenants of this lease Agreement. 17. PROPERTY TAXES: Lessor shall be responsible for keeping all property taxes paid and up to date. 18. NOTICE: All notices under this lease shall be in writing and shall be effective when mailed by certified mail or delivered to Lessor at the address below stated, or to Lessee at the address below stated or to such other address as either party may designate from time to time: LESSOR: City of Tukwila LESSEE: Way Back Inn Attn: Mayor's Office PO Box 621 6200 Southcenter Boulevard Renton, Washington 98057-0621 Tukwila, Washington 98188 19. TERMINATION: Either party has the right to terminate this Agreement if the other party is in default of any material obligation or representation of this lease which default is incapable of cure, or which being capable of cure, is not cured within ten days after receipt of written notice of such default. 20. GENERAL PROVISIONS: A. TIME IS OF THE ESSENCE OF THIS LEASE. B. In the event of any action or proceeding brought by either party against the other under this lease, the prevailing party shall be entitled to recover for the 24 Page 4 of 5 fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the court may adjudge reasonable attorneys' fees. For the purposes of this provision, the terms "action" or "proceeding" shall include arbitration, administrative, bankruptcy, and judicial proceedings, including appeals therefrom. C. This lease shall be construed and governed by the laws of the State of Washington. D. Upon termination of this lease, Lessee shall surrender all keys to the Lessor at the place then fixed for notice. 21. AUTHORITY OF LESSEE: Lessee, and each individual executing this lease on behalf of Lessee, represent and warrant that he/she is duly authorized to execute and deliver this lease, and that this lease is binding upon Lessee in accordance with its terms. 22. WAIVER AND FORBEARANCE: No waiver by Lessor of any breach or default by lessee of any of its obligations or agreement or covenants herein, shall be deemed to be a waiver of any subsequent breach or default of the same or any other covenant, agreement or obligation, nor shall forbearance by Lessor to seek remedy for any breach or default of Lessee be deemed a waiver by Lessor or its rights and remedies with respect to such breach or default. THIS LEASE IS SUBJECT TO ACCEPTANCE BY LESSOR. IN WITNESS THEREOF, the parties hereto have executed this Lease the date and year above written. CITY OF TUKWILA: WAY BACK INN: By: By: Its: Its: Date: Date: APPROVED AS TO FORM: Office of the City Attorney Page 5 of 5 25 26 TO: FROM: BY: Allan Ekberg, Mayor Pub ic Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Community Development and Neighborhoods Committee Henry Hash, Public Works Director Jack Pace, DCD Director Cyndy Knighton, Senior Program Manager; Moira Bradshaw, Senior Planner; and Lynn Miranda, Senior Planner CC: Mayor Ekberg DATE: September21, 2018 SUBJECT: Tukwila International Boulevard Rechannelization and Zoning Changes Project No. 81710404 ISSUE Update on current direction and schedule for implementing Tukwila International Boulevard (TB) zoning changes and reviewing options that could include additional studies that impact possible TIB rechannelization and zoning changes. BACKGROUND On May 1, 2017, the Congress for New Urbanism (CNU) delivered a report to the City Council on their recommendations for implementing the City's adopted goals and policies for the TIB neighborhood, including transforming TIB into a "main street", based upon the Comprehensive Plan's direction and community workshops held over three days in February 2017. CNU discussed with Council the role of TIB in setting the main street character and environment for the neighborhood. The recommended alternative for achieving the change was to reduce the number of through lanes on TIB and add on -street parking and bicycle lanes. The zoning regulations for development located behind the sidewalk would need to be connected to the roadway design. Tukwila contracted with Fehr & Peers, a transportation consultant, to study the impacts of the proposed road diet, or rechannelization on TIB. The information from the study was presented to the Transportation and Infrastructure Committee (TIC) on November 14, 2017. The Committee did not arrive at a recommendation but directed staff to conduct further study options and report back for further discussion. The Fehr & Peers study was updated in January 2018 to include and discuss alternative design options. DISCUSSION The Fehr & Peers report shows that traffic impacts to TIB and the nearby residential streets will likely be significant. Mitigation measures to the residential streets have not been fully identified but could be expensive based upon staff's assessment. Impacts to the roadways include increased congestion and travel time on TIB, significant volume increases on parallel residential streets, and impacts to emergency vehicle response routes and response times. Further changes to adjacent roads, such as Military Road in SeaTac (i.e., proposed South bound access to TIB closure) may further impact TIB. In addition, the takeover agreement with WSDOT for TIB (SR99) sought Tukwila's assurance that this roadway would continue to function as a through, regional arterial and emergency detour if there is a problem on 1-5. (See Attachment) Based on this information, the direction is to not move forward with the rechannelization of TIB at this time and instead update the zoning code that works towards implementing the City's adopted goals for the neighborhood and the CNU recommendations, whose focus is to create a walkable, pedestrian friendly, and vibrant neighborhood. 27 INFORMATIONAL MEMO Page 2 If the Council desires, it is possible to take more time and do additional studies prior to deciding final zoning changes for TIB. This would delay final implementation of the TIB zoning code changes by approximately six to twelve months. This study could further analyze the impacts and costs of rechannelization of TIB and best practice approaches to mitigate them. The character of the neighborhood and the type of businesses that locate on a street are affected by the type of roadway, what it looks like, the amount and origin and destination of the motorists, the ratio of trucks, cars and pedestrians, how fast vehicles moves, and how easy it is to cross the street. The rechannelization with on -street parking and bike lanes on TIB was a key part to the CNU recommendations, but there was no detailed study of the actual costs or impact of these changes on the surrounding neighborhoods and traffic. FISCAL IMPACT The fiscal impact to the City for additional studies could be up to $140,000. Implementation of road changes or mitigation measures could add significant cost based on the final design chosen. OPTIONS Option A - Administration Recommendation — Current Design and Updated Zoning Code: Assume no changes to the configuration of the TIB roadway. Move forward with the recommendations for development regulations for the TIB district. Plan for additional, safer pedestrian crossing improvements. • Review and adoption anticipated in the 1st and 2nd quarters of 2019; • A minor extension of the moratorium may be needed. • Additional funding may be necessary for design and construction of anticipated new pedestrian crossings. Option B: Further Traffic and Mitigation Study: Allocate time and resources to fully study the traffic impacts and mitigation alternatives and implications on future land use, along with coordination with Sea-Tac and WSDOT. The study would develop ways to mitigate the impacts to the nearby residential streets and develop cost estimates for both the mitigation and rechannelization. • The study would take approximately 6 months to complete. Review and adoption of development regulations would be delayed by approximately one to two calendar quarters past a roadway decision. The extent of revisions to development regulations would depend on the selected reconfiguration option for the TIB roadway. • An extension of the moratorium would be necessary. • Estimated cost for this study is $100,000, which is currently unbudgeted. Funding would need to be appropriated in the 2019-2020 budget cycle or made available from other sources if the Council wants the study to begin sooner. • If a road design change and mitigation measures are adopted, additional funds would need to be appropriated. Option C: Further Traffic, Mitigation and Economic Benefit Study: Includes Option A plus evaluation of the cost and benefits associated with the various roadway options on redevelopment of the TIB area. • Estimated total cost for this option is $140,000, which is currently unbudgeted. Funding would need to be appropriated in the 2019-2020 budget cycle or made available from other sources if the Council wants the study to begin sooner. • Similar options and impacts as identified in Option A • If a road design change and mitigation measures are adopted, additional funds would need to be appropriated for the changes. 28 INFORMATIONAL MEMO Page 3 RECOMMENDATION Discussion and possible committee recommendation to be discussed at a future Council of the Whole meeting. ATTACHMENT • Fehr and Peers TIB Rechannelization Study excerpt "Conclusion" • CNU Legacy Project excerpt "Boulevard Improvements" • WSDOT Letter to Mayor Mullet dated December 11, 2003 29 30 Prepared for: City of Tukwila September 2017 SE17-0561 FEHR PEERS 31 32 Chapter 6. Conclusion The rechannelization of Tukwila International Boulevard between S 144th Street and S 152nd Street to remove one northbound and southbound travel lane and to install bicycle lanes and on -street parking would result in significant congestion for southbound vehicles entering the corridor under both 2017 and 2030 demand scenarios. The existing demand for vehicles travelling through the entire study corridor on TIB exceeds 700 vehicles in both directions during the PM peak hour. This demand is forecasted to increase by over 20% by 2030 due to new residential and commercial development near the study corridor. Removing a travel lane in each direction results in overcapacity conditions, especially for southbound drivers at S 144th Street. Delay, travel times, and vehicular queuing increase substantially in both 2017 and 2030 scenarios and would likely result in drivers choosing parallel routes as alternatives to TIB. The travel time data and Streetlight OD data provide information on travel behavior for drivers currently using TIB. An analysis of the data suggests that at least 50% of existing travel on the roadway is pass - through trips. These trips represent non -local travel: trips that pass through the corridor without stopping or those not related to nearby residential or commercial land uses. Popular origins and destinations are SeaTac and Central Seattle. Since 2010, the traffic volumes on TIB have increased by 10% to 15% despite limited land use development near the study corridor. The increases in traffic volumes are likely due to spillover from congested regional routes as drivers seek less congested alternatives. If the existing volume of pass -through travel, approximately 800 vehicle trips during the PM peak hour, were to shift to alternative routes, the TIB corridor could accommodate the growth in traffic from planned development with the rechannelization and operate with a similar quality of service to that experienced today. The traffic calming measures that would need to be implemented to prevent traffic from diverting onto 42nd Avenue S and Military Road S after the rechannelization of Tukwila International Boulevard would need to reduce vehicle speeds by at least 50%, compared with posted speed limits. This is beyond the range of effectiveness of most common traffic calming treatments and would require average travel speeds of 15mph on these facilities which would significantly impact local residents who live along these streets. Alternatives to traffic calming measures are physical barriers or turn restrictions that prevent vehicles from using these parallel routes as alternatives to TIB: intersection diverters or short one-way segments. The most effective locations for installation of these preventative measures would likely be in the vicinity of S 144th Street. While these barriers occupy a small area, they are still an inconvenience for residents who are accustomed to traversing the area on Military Road or 42nd Avenue S. If the proposed rechannelization is pursued, the City could further investigate the optimal design and placement of these devices which would prevent cut -through traffic while maintaining as much connectivity FEHRA'PEERS 33 aspossible for local residents aswell as students travelling toFoster High School orThonndvkeElementary School. As part of a larger outreach program to promote this project, the [hx could also consider a temporary installation of the lane conversion on T|8 to bicycle lanes and traffic calming devices on nearby streets to demonstrate to the local community how the project would be implemented and its potential benefits to all users. This "tactical urbanism" approach would also allow the City to quickly assess traffic operations conditions before and after implementation of the project. The proposed rechanne|izaton ofT|B would necessitate a change in usage and perception for this facility. While the route today serves a high percentage ofregional pass -through traffic, the reduction in vehicular capacity would likely limit the facility's usage to local residents and employees. Even with the existing travel demand, a significant volume of trips would shift to alternate parallel routes to avoid the increased congestion along T|B. However, the removal of two travel lanes would allow for the installation of bicycle lanes and on -street parking which would contribute to a more amenable environment for all users. 22 CNU' LEGACY PROJECT Y'T APRRL 2017 IITIplery4t'i'oiing, the '05i0I1 D ILI CO J 0 NTERNAT 35 reir boulevard )mprovement5 The elf=otrort cyt 1E1 intc, 2 main striees rray begin eve rite -dote (flanges The first is restrip±ng me Boulevard frog a fsre lane road mio a three lane street. This includes the addition et new crosswalks and a protected bike lane ;Sea page 32 for details). I .crond step is a change to arc ZUn€ng oidiri.m _ie tC ivJui develop, rent. will irrlplement the strsion This rnisrige permitting Grearei tiry;: ys'Dj .end carstmtty Of tdeis allpwin(; sncre'nenr?I d©i.ropment,n the :hcr Derr (Se? page 42 fnr de, La Is). ap IMPLEMENTATION Short to n saps f r mplntati n include re -striping the B; emending the .on arg. RUTPPPING FLAN The- initial -step in the' tQk e-k^>•,l ata�,.r± a'g etistripnng plena for she s tri Nird,. Traffic studies must bp done ,.n ad wince of the Wirk, last a sitheintratsa was do en: edduringthewrrk- 3hap, shown Tin the rrort pages. Swine pinto of TIB t ipm di IEirt£k.S t3 £rtal es i:5Xf without a r,rrsssmtk, This rtiaea ra;e proyltles a dangerous s enera*-apnt eitierA r€ iderat_ rah: mideock with nc protection. To guild robust rnatn street ert4,rontrten€, pedestrians midst be able to easily cross the street to access shops ors the other side In addition t crdss- walks, FIeVa RRFE5 are rerdmminded.. A RRFB ors am'i r<ok:oof Ili➢z v irg light (LrM that ;s aunkaAJA by a rile- man before using a rr F.swaik, `tsepurpose m hilt fFBistoan€retie vehicle yieldi9i at crosswalks. RRFBs are attached to pedes lan mussing warn n risen}. and are also accompa- nied bjt piano key crosswalks are d- yeiceyield melange The berterrrsore ttsa,srlly Sear powerea and nosh us- ing an irr gt!tar omen That is sir it e e&nergen(y VVr1icle flashers oYa pn, KEY egnal trossamolk RRFB a change trurs S. Isl,, es to the 7emff e new 5treel seste raa-d to tine rr.=ndh- nona 41 the upper right ima in addition to the Testripsm new pedestrian cresswaiks end signals should he added. New 5RFOs ha lt€ he Fry 4 ed M S. 141' SteelOiid 5. 1451 Street. New Crosswalks segraid be added as 42. , 5. 1 `", 5 150", and each ram east west strftt 35 they are ele.'gloped over hrhe is .5 Wri 011 the plan to the 'i d, r: w=cart i1xat Traffic is mana5ed seel , h;uetrapment opportunities, and tree[.nd pe- destrian network,. new streets shesiki oat d tp pro- vide multiple mates ites north/south and eas %a;aess. Resttrp=1ng area 1New 5.r5eL5 44 on State 'artment of Transportation Douglas B. MacDonald Secretary of TransporTatJon December I I, 2003 The .Honorable Steven .M* Mullet, City of Tukwi la 6200 Southcenter Blvd. Tukwila, WA 98188 Dear Mayor: Transportation Building 310 Maple Avenoe S.E P.0 aci, 473co A rj 8.504 - 7300 360-705-7000 ITV 1-800-e,33-6358 This letter confirms discussions recently' held between WSDOT and the City of Tukwila related to the proposed route jurisdiction transfer of State Route 99, Through the route transfer process carried out by the Transportation Improvement Board and the last legislative session, WSDOT opposed the transfer to the city, WSDOT's position was to wait until the completion of SR 509 before realigning the state highway network in the area. Instead of continuing this disagreement. WSDOT is Witting to agree to this legislative transfer with the following conditions: WSDOT seeks Tukwila's assurance that this section will continue to function as a through„ regional arterial, and that the city will agree to cooperate with WSDOT by making this section of arterial available' as an emergency detour if there is a problem an 1,5. We have noted that a project funded by the Legislature's 2003 Transportation Revenue Package (SR 99 between S. 138th St, Vic* To north of S. 130th - to be funded during the 07/09 biennium) may be affected by this transfer. While we assume that any route transfer will not affect the availability of the money for this project, should the route transfer take place, the funds will need to be transferred out ofour state highway capital improvement program to WSDOT's local program so that the funds could then be granted to the City ofTukwila This would be an issue .Cor WSDOT and the city to work on with the legislature for the 07-09 biennium budget* 39 The Decetea Page this trail Senators Sincerely t t rn the city, WSDC the City of Tukwila, We its acid Prentice ter their inior is 1. arc r , Dire ic Pia ling and Progitan tt Paula Hamm ::arena [t Ron paean{ ion ard our st.ipport t are crsid ra ;t c n .utrrenc en t utt a ti t it, of Tukwila .trtt€ttt. airin this rtite should f this proposal t .ransfer, 40 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL EMORANDU TO: Community Development and Neighborhoods Committee FROM: Jack Pace, Department of Community Development Director CC: Mayor Ekberg DATE: September 14, 2018 SUBJECT: 2019-2020 Community Development Budget ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND In 2017 and 2018, the department experienced several staff vacancies and due to the limited job market, the positions have been difficult to fill. This has resulted in some labor savings in 2017 and 2018. There has been an increase in development activity. In 2017, the department processed 1,750 construction permits with a valuation over $122 million. This is an increase of valuation of $28 million from 2016. As of July 2018, the department processed 1,059 construction permits with a valuation of $106 million. In 2019, the department will be processing permits for the various Tukwila School District projects, two hotels, and a large redevelopment project on the United Grocers site. DISCUSSION The following will summarize the proposed changes to the Community Development budget: Changes from 2017-2018 Budget 3% Reduction ($110,619) The reductions in the department were made to accounts that would have the least impact on service; accounts such as travel, supplies, professional service, and overtime. Actual usage was a criterion on which reductions were based. Overall, budget reductions will limit the department's flexibility to deal with changing demands. 41 INFORMATIONAL MEMO Page 2 Grant Funding The Recycling Program in 2019/2020 will have e grant reduction of 1496 with a proposed budget of $32,910 per year. The Transportation Demand Management (T[M) grants will be reduced from 2018levels in 2O1Qand 2U2O.St@[tiDQiDDlid-2019.without additional grant funding, the budget will be $74.205for 2years O[$37.100 per year. With the reduced grant funding, the FTFcount will As part of the Shoreline Master Plan update, the department received a $20,000 grant. $5000 will be spent in 2018 and $15,000 in 2019. For the update of the Buildable Lands Report, the department will receive a $5.000Qrant. 2019-2020RnvnVuea The department projects estimate for revenues per year are: * Grants $117910. � Pass ThnUFees $152.00O Application Fees $2,211,322 Priority Based Budgetinq The priority -based budget breakdown by program area can be found in the budget document. The programs that are dealing with the Comprehensive Plan, Current Planning, Construction per[nita, and public naoonda are mandated by the State oh as Growth Management Act, 8EPA/8t8te Building Codes). Other programs such as Rental Housing, and Code Enforcement are mandated byTukwila Municipal Code. New Proposal The department is proposing to replace the existing permitting software with e new vendor. The current system vendor has changed companies three times and has not met the contract commitment t8respond to service needs, such aaimplementing eTroNt.The estimated cost ranges from $100.000t0 $500.000depending on if it is a subscription based orlicensed product. This proposal will be funded by the DCD technology fee. In 2018.. staff would review options and make selection. |[np|e[n8nfmtion would occur in 2020. RECOMMENDATION Staff ioseeking committee feedback onthe proposed department budget and direction to forward it for discussion at the October 8, 2018 Committee of the Whole. Other steps in the overall budget review process will include Council -led work sessions, the Mayor's formal budget delivery UnOctober 1ot.community outreach, and apublic hearing. ATTACHMENTS -Draft 2019-2020 Community Development Budget Community Development DCD Director (1 Assistant to the Director (1) Deputy DCD Director (1) Urban Environmentalist,. (3) TDM Program Grant Funded (1.5) Planning Supervisor (1) Pennit Coordinator (1) Admin Support Technician (2) Senior Planner (2.25) Assistant Planner (2.75) Admin Support Technician (1) Code Enforcement Officer (3) Admin Support Technician (1.5) Building Official (1) Senior Plans Examiner (1) Plans Examiner (1) Combination Inspector (2) Senior Electrica Inspector (1) 43 44 DEPARTMENT: Community Development (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description FUND NUMBER: 000 POSITION: Director The Department of Community Development is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions of Building, Planning and Permit Coordination and provides reception and clerical support to the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee and Short Subdivision Committee, and coordinator of regional planning issues. 2017-2018 Accomplishments • Adopted updated landscape and tree codes to implement Comprehensive Plan tree canopy goals which will improve the health and aesthetics of residential neighborhoods and development. Strategic Goals 3 & 4. • Conducted extensive marketing and outreach to modify Tukwila's transportation mode split including outreach to diverse communities, such as Veterans, individuals with limited English proficiency, and elderly and low-income populations using the CTR grants. Strategic Goals 3 & 4. • Adopted updates to Accessory Dwelling Unit regulations along with an ADU amnesty program to improve life safety conditions. Strategic Goals 1 & 2. • Partnered with non-profit housing developers to increase affordable housing options. Strategic Goals 1 & 2. • Enhanced the Rental Housing Licensing and Inspection Program with an additional half time support tech. Strategic Goal 2. • Completed several large construction projects such as the 19 story Hotel Interurban, 5 story Holiday Inn Express, SHAG Tukwila Village Senior Living Buildings D, E, and Community Commons Building C, and 4 story Woodsprings Suites Hotel. Received and reviewed plans for Foster High School $34 million addition/remodel, and 3 story Quail Park Senior Housing. Began construction on 7 story Sterling Southcenter and Chick-Fil-A drive through. Strategic Goals 1, 3 & 4. • Maintained a 24-hour turnaround time for building inspections. Strategic Goals 2 & 4. • Issued 2,809 permits valued at $228,430,530 and revenue of $6,110,505 Strategic Goal 3 • Conducted 74 Pre -application meetings for potential projects Strategic Goal 3 • Continued Business & MF Recycling & Composting Outreach. Strategic Goals 3 & 4. • Assisted the Tukwila School District in implementing their Capital Facilities improvements. Strategic Goal 2. 45 • Assisted PW in seeking funds for implementation of the Longacres improvements. Strategic Goals 1, 3 & 5. 2019-2020 Outcome Goals • Implement an ADU amnesty program for existing unpermitted units Strategic Goals 1 & 2 • Adopt TIB regulatory updates to implement the Comprehensive Plan vision Strategic Goals 1 & 2 • Adopt revised regulations for Tukwila South prior to expiration of the development agreement in 2023 Strategic Goals 3 & 4 • Update Sensitive Area regulations to meet best available science and State requirements Strategic Goals 1 & 5 • Update Tukwila's Sensitive Area maps to reflect new regulations and mitigation actions Strategic Goals 1 & 5 • Update Tukwila's Shoreline Master Program to meet State requirements Strategic Goals 1 & 5 • Review and update short term rental regulations and residential definitions Strategic Goals 1 & 5 • Create an educational campaign for new tree regulations Strategic Goals 1 & 5 • Continue Business & MF Recycling & Composting Outreach. Strategic Goals 3 & 4. • Modify Tukwila's transportation mode split through extensive marketing and outreach including diverse communities, such as Veterans, individuals with limited English proficiency, and elderly and low-income populations using the CTR grant. Strategic Goals 3 & 4. • Begin Buildable Lands data gathering and analysis • Implement online permit applications and electronic p an review. Strategic Goal 4. • Adopt and implement State 2018 I -Codes in 2020. Strategic Goal 3 & 4. • Implementation of BlueBeam Electronic Plan Submittal and Review. Strategic Goal 3 & 4. • Implement a 90% paperless plan review process. Strategic Goal 3 & 4. • Implementation of over the counter permit process. Strategic Goal 3 & 4. • Continue to maintain a 24-hour turnaround time for building inspections. Strategic Goal 3 & 4. • Continue to improve plan review turnaround time. Strategic Goal 3 & 4. 46 2019-2020 Indicators of Success * Development permits accepted online, and plans reviewed electronically. # Transportation mode split shows higher usage oftransit, van pools, bicycling and walking. + Continued improvement inrental housing conditions. + Implementation ofTukwila International Boulevard policies and strategies. * Short review times for development permits (Electrical Permit / Plumbing /Gas Permits). Budget Change Discussion Salaries &EBmnefts. COLA increases were applied to sa|ariee, and benefits were adjusted to account for changes inhealthcare and retirement. Two staffing changes were included inthe 2019'2020budoet: 1)8reduction of .25FTEnfor the TransportationDemand Coordinator which iopartially grant funded ond 2]oSenior Planner UFTE\ had retired, and the position was replaced with @nAssistant Planner position Supplies. Supplies for 2019 and 2020 were decreased bv$13,ODOcompared to the 2018 budget as part of the effort toreduce departmental expenses by 3%. Services. Overall, the services category was reduced by about $85,000 for 2019 and 2020 with most of the amount coming from the Professional Services line. The reduction reflects the effort to reduce expenditures and should have the least impact on the Department's services. Intergovernmental. The Metro CTR (Commute Trip Reduction) program line in this category remains unchanged from the 2018 budget. Department Detail: Staffing and Expenditure by Program PROGRAMS FTE BUDGET PERCENT 2019 2020 2019~20 Construction Permit RaNAevyand Inspection 5.49 733.781 753.409 2.7% Customer Inquiries and Assistance 3-48 375449 387.221 3.1% Permit Intake and Coordination 2.50 302.099 370.625 2,4% Current Planning 2.39 327.214 339.118 3.6% Comprehensive Plan Implementation 1.90 325,989 333.131 2.2% DODAdminiatnation 1.70 318.378 325.508 2'2% Code Enforcement 2.48 207.876 274.961 2.6% Planning Commission, Board ofArchitectural Ro\,iewand 1.34 182,373 187.783 3.096 Hearing Examiner TnaanportetionDemand Management 1�50 181.598 183.851 1.2% Regional Government Coordination 0.80 150.703 154,200 2.3% Rental Housing 1.53 140.701 144.739 2.896 Abatement 0.30 88,261 89.342 1`2Y6 Recycling 0,11 57.075 56.531 (1.0%) PROGRAM TOTALS 25.5 3,511.558 3`800.417 2.596 *Priority Based Budgeting was implemented beginning Wth the 2019-2020 biennium budget. Therefore; no historical data is available. Program Descriptions Building Construction Permit Review and Inspection: Review Bui|ding, P|Unnbing, Electrical, Energy, and Administration Customer Inquiries and Assistance: Respond to or assign requests from public (such as Public Records Requoota. Building Permit record, orzoning records). DCO/\d[Oinkatnation: Provide leadership and management to prOQngnn areas including: vVorkp|an, program budget, contract Unanagenn8nt, personnel managernert, training, city addressing and operations. Regional Government Coordination: Participating on regional committees and task forces, outreach to neighboring jurisdictions (K4[� |JT. Housing Task Force, K8etro/GoundTrannit). P|mnninq Connnlimnion, Board ofArchitectural Review and HeorinqExornimar: Hold hearings, issue decisions, and make recommendations to the City Council on land use matters as well as appeals hearings onadministrative decisions. Permit Coordination Permit Intake and Coordination: Intake approximately 1.8OOconstruction permits, manage review, and issue approval ordenials Planning CurnentP|aRning: Review ofBuilding and Construction permits, sign pennbn` special permissions, wireless facilities, and review development proposals such as Plats, SEPA, and Shoreline Permits Comprehensive Plan Implementation: provide for legislative development ofpolices and regulations to implement Washington State Laws related to governance, environment and land use and implementation ofthe City Strategic Plan. (Such as Growth Management Act, Shoreline Management Act, State Environmental Policy Act and Annexation laws) ReoyoiOq:GnardFunded-provideamduoedpnmmdnu000rtho' rovevvostaprevenUVnandnacvning Transportation Demand Manaqement: GrandFunded-|ncreasenor-ddvealone travel and reduce vehicle nni|ea traveled Code Enforcement: Compliance with the City's laws and regulations for land use, zoning, building, housing, landscaping and environmentally sensitive areas Rental Houoinq: Compliance with Citv's Rental Housing Ordinance and inspection requirement Abatement: Arevolving budget fund toremove public nuisances Expenditure Summary Community Development � Actual Budget Percent Change pn4rnmd Expenditures By rnn3nam oms 2017 2018 2018 2019 2020 201849 2019-20 Administration $ 341,670 $ 353.189 $ 369.561 $ 380.509 $ 373.947 $ 381,914 ,1.72% 213% Planning 1,030,220 1.169715 1,225,900 1.205.783 1.203.005 1.238.980 '6.44% uM% Code Enforcement 392,06 389,566 442.207 533,335 475.685 487,594 -10.81Y6 2.50% Permit Coordination 445,636 359,905 322.E40 411.455 419.76e 430112 2.02% 2.40% Bui|dingDNioion 723.733 714.434 091.769 871,823 814.819 836.069 +6.52Y6 2.61% Recycling Program 44,851 45.304 50.299 46.000 42.734 41.900 '7.10% -1.95& TDMPmgram 225.600 251.434 258'561 142.455 101.589 183,848 27.48% 1.24% oopartm=rtTma| $3.209,879 $3.283.547 $3.361.31e $3.671.160 *3'511.557 m3.600,417 4.35% 2.53% Community Development Expenditures By Type Actvai'�,~--��.,��. '-'�`'�°����eudget' ^ .._ '^ 'Percent Change|� 2016 Projected 2017 2018 2018 2019 2020 2018-19 2019-20 Salaries &Wages o2.00*026 $2.088314 $2.083.881 $2.247.104 $2,256,626 $2.314,063 0.42% 2.55% Personnel Benefits 729.138 785.376 801.218 849.760 870,203 912,681 '7A3% 3.8196 Supplies 35.947 61.983 39.441 35.080 22.680 22,680 '36.43% OM% Ge,\Acee 425.358 339.944 *35,859 437.616 352,048 349.993 '18.55m -0.58% |mergo\4. Svn»&Taxes 15.410 7.930 816 1.000 1.000 1.000 0.00& 0.00% ovpurtmentTota| $3.20e.879 $3.283.547 $3.361.316 $3.e71.160 $3,*11.557 $3.600,417 4.35% 2'53% Expenditure Detail - Salaries & Benefits Salaries are based on actual cOaba for existing positions and include o cost of living adjustment per contractual agreements. Community Development Position Description 2018 IFTE 2019 FTE 2019gudgeted So|udeo Benefits 2020 pTE 2020Budgn1ed Sm|o,iem Benefits DCDDimctmr 1 1 $ 160,210 $ 50.556 1 $ 168.368 * 5I268 Deputy DCD Director 1 1 132.887 58.601 1 135.432 60.533 Assistant tothe Director 1 1 83.083 35.970 1 84,840 37.307 Planning Supervisor 1 1 120.240 50.086 1 122,760 51.891 Senior Planner 3.25 3.25 320.827 89.835 8.25 332.330 93.460 Assistant Planner 1.75 1.75 166.448 44.130 1.75 172.914 45.994 Urban Environmentalist 0.5 0.5 51.980 11.087 0.5 53.328 11.394 TDIVI Coordinator 1.75 1.5 83.352 24.230 1.5 83.200 24.583 Code Enforcement Officer 3 8 198.374 104.936 3 203.208 109.427 Permit Coordinator 1 1 79.731 38.014 1 81.312 40.070 Building Official 1 1 124.844 47.725 1 127'752 49.457 Senior Electrical Inspector 1 1 91.804 37,373 1 94.072 38.891 Senior Plans Examiner 1 1 78.080 34.553 1 74.920 36.036 Combination Inspector 2 2 146.335 81,327 2 149.640 84.832 Plans Examiner 1 1 75.201 33.001 1 77.314 34,382 AdminSupport Technician 4.5 4.5 272.714 120.408 4.5 280.172 125.245 CTRCnovdinatnr Grant Funded 18.192 4.113 18`192 4.113 Extra Labor 47.672 4.724 49.536 4.909 Overtime 9^694 981 9.694 961 Clothing Allowance 875 975 DepartmentTota| 25.75 25.50 $2.256.826 $ 879.204 25.50 $ 2.314.063 $ 812'681 Expenditure Detai|-Suppl' Services and Other Supplies include office and operating supplies, veoo|e items for programs, and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass -through grant funds. Community Development Account Name, Purpose Actual'��'� '/ ' � '�' - '-�� -' � ' '� ` Budget ' ' 2016 2017 Projected 2018 2018 2019 2020 Salaries $1,934.610 $2.028.438 $1.980.568 $2199,436 $2.181.068 $2.238.041 Extra Labor 66,250 53,070 82L420 36,574 85.864 67.728 Overtime 3.165 6.796 20.884 11,094 9.694 9.694 FICA 149.893 156.066 156.998 172.850 172.823 178.898 Pension 219.685 243.041 256,030 285.439 279.482 286.549 Industrial Insurance 15.281 15.762 14.124 25.888 22.280 24.439 Healthcare 343.748 369.897 371.154 482.537 403.643 423,825 Unemployment ' - ' - - ' Clothing Allowance 551 810 2.912 2.875 875 975 Total So[arieo&Benefits 2'733'164 2'873,6$0 2'885.099 3,196.864 3'135,828 3.226,744 Supplies 35.847 61.802 38,946 35.180 22,180 22.180 Small tools ' 181 495 500 500 500 Total Supplies 35.947 61.983 39/441 35'680 22^680 22.680 Pnofena1ona|noNceu 223.024 242.200 225.379 203/800 129.654 128.820 Communication 4.548 9.633 8`737 6,500 7.280 7.280 Travel 5.682 5,054 11.120 13.800 5,000 5.000 Advertising ' 303 ' ' 300 300 Operating leases 17.551 16'836 11.087 12.954 20,931 19,710 Utilities 1^704 2.862 1.849 3.500 2.500 2`500 Repair and maintenance 80.192 11.404 21.371 53.185 52.635 52.635 [Niooe||anoouo 112.657 51.852 155.717 144`777 133,748 133'748 Total Services 425'358 339.944 435'858 437.616 352'048 34$.993 Intergovernmental 15.408 7.842 500 1.000 1.000 1.000 Excise Taxes 1 289 416 ' ' ' Total Other 15.410 7.930 916 1,000 1'000 1.000 Total Community Development $3,2Og'879 $3'283/547 $3'261'316 $3.671,160 $3.611,557 $3r600'417 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Administration FUND NUMBER: 000 POSITION: Director The Community Development department is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions of Building, Planning, and Permit Coordination and provides reception and clerical support to the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee, and Short Subdivision Committee, and coordinator of regional planning issues. Expenditure Summary Community Daysiopment Administration Expenditures Actual Budget Percent Change 20 6 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 226,899 $ 234,241 $ 240,620 $ 236,194 $ 244,793 $ 249,708 3 64% 2.01% Personnel Benefits 84,673 86,188 92,105 97,335 92,674 95,725 -4 79% 3.29% Supplies 16,103 21,268 12,647 9,680 9,680 9,680 0.00% 0.00% Services 13,994 11,205 23,772 37,300 26,800 26,800 -28 15% 0.00% Intergovt. Services & Taxes 1 289 416 - - - 0 00% 0.00% Expenditure Total $ 341,670 $ 353,189 $ 369,561 $ 380,509 $ 373,947 $ 381,913 -1.72% 2.13% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Co,nmunity Development - Administration Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits DCD Director 1 1 $ 160,210 $ 56,556 1 $ 163,368 $ 58,269 Assistant to the Director 1 1 83,083 35,970 1 84,840 37,307 Overtime 1,500 149 1,500 149 Total 2 2 $ 244,793 $ 92,674 2 $ 249,708 $ 95,725 52 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office 'supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Community Development - Administration Account Number _Actual �'-^~`.~,��' . Buuget. cmo umr pn4rcteu ono 2018 zmy ooun 000.08.558J10I1,00 Supplies Office $ 16.103 $ 21.26e $ 12,647 $ 9,680 $ 9,680 o 9,680 Total Supplies 16.103 21'268 12.647 9,680 9,680 9,680 000.08�58.710.41.00 Prof Sxca'Consulting omm 000.08.558.710.41.01 Prof Svcs pass through 000.08.558.710.43.00 Trawl Meals, parking, mileage 000.08.558J10.45.00 Rental Operating leases and rentals 000.08.558.710.48.00 n&M-Repoirsanumaint=nunoe 000.08.558.710,49.00 Mi»c'Registration annual training and seminars 000.08.558.710.*9.30 Minc Memberships APA`vvACity Planning Directors Assn., and American Planning Assn. 000.08.558.710.19.40 |W1sc- Memberships and training 000u8.558.710*9.53 wmv Hearing Examiner Fees rno 2,042 7,590 1.289 1.064 ' nny soO 107 824 4.573 1.247 2.540 ' 1.283 oun 7.172 5.000 734 3.534 727 976 mw 4.e31 O 10.000 10.000 500 4.800 noU 2,500 onn 6,000 2.500 10.000 500 ^.00n oOO 2.500 nno 6,000 2,000 10.000 opO 4.800 500 2,500 nmD 6.000 2.000 Total Services 13,994 11,205 23.772 37,300 26,800 26,800 000.08.558.710.53'00 Taxes uAoomntu Excise Tax 1 289 416 Total Intergovernmental 1 oog 416 000.08.594a00a4.00 G^nitn| Machinery and Equipment' Total Other ' ' - ' ' DEPARTMENT: Comm. Dev. 08 FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Planning FUND NUMBER: OAD POSITION: Director The Planning Division is responsible for processing applications for development under the Zoning Code Subdivision Ordinance, 8|8n Code, SEPA C>ndinonce, Comprehensive Fqon and Shoreline Master Program. The development processincludes preparation of staff reports for the Planning Commission, Board of Architectural Review, and Hearing Examiner. Per the Growth Management /\ot, the division manages the update of the Cpn7pnahane|we Plan through the Planning C0D1nM|ss|on and City Council. This also involves coordination of issues through other agencies of the Stote. CnVnty, and other cities. This division also manages tha'City'n residential and oonnnnarcio| recycling program, Code En[o[cerDent, Rental Housing PrOgraA7, and administers the community -wide Transportation Demand Management (TOM)program and G|8service for the department. Expenditure Summary Community Development - Planning � Expenditures � Actual�.�/I��, � -Budget Percent Change omV Projected 2017 2018 2018 2019 coco 201849 201e-20 Salaries uWages $ 752.743 $ 813,109 $ 838,297 * 863,802 $ e82,301 $ 888,035 -Vjr% uyo% Personnel Benefits 239,947 268.154 284.687 312.8*6 274,598 28*,839 -12.23% 3.73% Supplies 4,932 6,106 8,087 8,000 4,500 4.500 '*z.ro% 0.0090 Services 3e,599 82.345 9*,828 101.135 61,606 61.606 'ny.os% oM% Expenditure Total $,.noo.xoo $1'169J15 $1.225.900 o1.285783 *1,203.00* $1.238.980 *.**% cyo% Expenditure Detail - Salaries and Benefits Salaries are based onactual costs for existing positions and include acost of living adjustment per contract agreements. One existing Administrative Support Technician was moved into Planning from the Permit Center. Community Development- Planning Position Description 2018 FTE 2019 FTE 2019Omdgeted So|oheo Benefits 3020 FTE 2020Budgetpd 8o|oheo Benefits Deputy DCDDinentor 1 1 $ 132.837 $ 58.601 1 $ 135.432 $ 60.533 P|anningGuper\Aoor 1 1 120.248 50.088 1 122,760 51.891 Senior Planner 3.25 2.25 237.119 04.148 2.25 241,800 65.931 Assistant Planner 1.75 2.75 250.156 69.817 2.75 263.444 78.523 Urban En\Amnmanta|iet 0.5 0.5 51.980 11.087 0,5 53.320 11.894 AdminSupport Technician ' 1 1 52.114 19.091 1 53.424 18.798 Extra Labor 16.000 1.586 16,000 1.586 Overtime 1.847 183 1.847 183 Toto| 8.5 8.5 $ 862\301 * 274.598 8.5 $ 888'035 $ 284.839 54 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies, program supplies, oowell asreplacement trees. Services include professional services, travel, communication, fees paid to King County, recycling events, equipment rental and replacement costs and repair & maintenance, among others. Community Development - Planning Account Number Avtum/� '� �',- �avug» oms oon Projected uom com 2019 e020 000.08.558.600.31.00 supnnev-OffinaunuoparaUng $ 3,935 y 6,106 $ cioor $ 5.000 $ n`ouo o 3,000 000.08.558.600.31.01 Supplies 'Graphics ' - - ' 000.08.558$00.31.02 Supplies - Tree Replacement 000 ' 3,000 3.000 1.500 1.500 Total Supplies ^.oxe 6.106 8,087 8,000 ^.000 *,00n 000.08.558.600.*1'00 Prof Svoo-Comp Plan, Tree Ord, no. 19.880 70.734 61.650 54.000 36,500 :6,500 T0oatn13Sta. 000o8.558.600.41.06 pro,svca-espAcvnounant 10.000 10.000 000.08.558.600.4118 Prof Svcs Northwest Arena ~ 000.08.558.600w2.00 Cmmmunicmninv-puvtagemrp,mio notices and citizen communication, Newspaper notices for legal notices and annual garage sale orr 3,000 ' 1.000 1.000 000.08.558.600.43^00 Tavr| pa,mno. meals, mileage for seminars and training 749 1.918 1.863 2,000 2,000 2,000 000.08.558.*00.48.00 R&M Annual maintenance for san/. copiers, other equipment arepairs noo.ox.oso.scm/m.nn Mioc-pnnunoanunmersaNcea 8.104 r.on^ *.zor 3,778 8.135 1.801 8.135 11.000 8.135 5.971 8.135 5.971 000o8.558.600.49.30 m|so Dues and Subscriptions nso 1.296 2.676 *.000 3,500 3,500 oouoo.nouoou.*n.4oMiso-Training 1.018 1.267 7.826 8,500 3,500 3,500 onn.ox.uoo.000.*n.no Misc. ' Hearing Examiners 646 (885) ' 1.000 1.000 Total Services 38,599 82,3*5 9*,828 101.135 61,606 61,606 Total Supplies, Services and Other $ *o.om $ 88,451 $ 102,915 & 109,135 $ 66,106 a 66,106 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Code Enforcement FUND NUMBER: 000 POSITION: Director The Code Enforcement office works with residents and property owners to enhance the quality of life by resolving non -criminal violations of the Tukwila Municipal Code. Expenditure Summary Community Development- Code Enforcement Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries &Wages $ 259,678 $ 248,221 $ 250,408 $ 316,448 $ 276,075 $ 282,879 -12.76% 2.46% Personnel Benefits 110,944 115,857 120,937 153,040 134,433 140,005 -12.16% 4.14% Supplies 1,963 5,135 2,076 500 500 500 0.00% 0.00% Services 19,484 20,353 68,866 63,347 64,677 64,210 2.10% -0.72% Expenditure Total $ 392,069 $ 389,566 $ 442,287 $ 533,335 $ 475,686 $ 487,594 -10.81% 2.50% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development - Code Enforcement Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Code Enforcement Officer 3 3 $ 198,374 $ 104,936 3 $ 203,288 $ 109,427 Admin Support Technician 1.5 1.5 75,701 28,824 1.5 77,591 29,905 Extra Labor 1,000 99 1,000 99 Overtime 1,000 99 1,000 99 Clothing Allowance - 475 - 475 Department Total 4.5 4.5 $ 276,075 134,433 4.5 $ 282,879 $ 140,005 56 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating |kso Services include professional services for code enforcement proposal, neOta|, and printing' for various prognanns, tr@ye|, and cnenlbenohipo. onnnng Community Development - Code Enforcement Account Anovummumue, Actual- '���''- - ^��-'� �sudoet. e016 omr Projected unm emu 2019 oouo 000.08.524.600.31.01 Supplies - Office &Operating $ 1,963 $ 5,135 $ 2,076 $ 000 $ 000 n 000 Total Supplies 1.963 5.135 2,076 aoo ono soo 000o8.524.800.41.00 Prof Svcs Code enforcement in|liaUve 8,905 68 7.848 - ' 000.0e.52*a00�2.00 Communication 3.062 2.592 1.735 3.000 1.500 1.500 000.08,524.600,43.00 Travel 'Parking, maa|s, mileage for YvACsconferences and misc. 39 1,003 GoU 000 000 500 000.08.524.600.45.94 Rental ' Equipment Replacement Fund 1.231 183 183 183 60* 183 o0O.m8'ou4.8UO.45.RsRental - Equipment Rental D& M 3.444 4.195 3.637 3.637 6.146 6.100 000.08.524.000.47.00 Public Utility Solid Waste Dump Passes 1.704 1.391 974 - 000.08.524-600.*7a8 uVnuno Solid Waste 1.271 074 2.500 2,500 2.500 000.08.524a00�9.00 Mieu,Conferences, training, membership uvrv.°|nc. 1.099 1.066 3.014 3.427 3.427 3,427 000.08.52*.600.4102 Mim:-AmummemPmgram 8.584 50.000 50,000 50,000 50,000 Total Services 19'*84 20.353 oo.os* 83.347 64,677 64,210 Total Supplies, Services and Other $ 21,*47 $ 25.488 $ 70.942 $ 63.8*7 $ 65.177 $ 64'710 DEPARTMENT: Comm. Oev. /08\ FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Permit Coordination FUND NUO8BER:O0O POSITION: Director The Permit Coordination Division is responsible for maintaining the permit system and receiving and issuing permits using TRAKiTsoftware. Monthly building activity reports are preparedand forwarded to King County for sales tax and property tax credits. Public information is maintained at the counter for applicants and the community. suponddvma - Budget .. 2016 2017 pn4wcteu ou o 2018 omo ' 0000 20184* 2019-20 Sgunvvmmayex Personnel Benefits Supplies Svwvem $ 247,193 112.881 2.227 83.336 $ 205.104 100,566 2,475 51.759 9 180.884 g*.ncy 3.846 43.582 $ 211,231 108,024 3,000 89,200 m 226,478 111.291 2.500 79.500 $ 232.316 115.796 2,500 79,500 7.22m 3.0em '1$.87% '1M7m 2.58% 4.05% 0.00% noom Expenditure Total $ 445.636 $ 359,905 * 322g*0 m 411.455 $ 419,769 $ *30.112 2.02% o'*o% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. One existing Administrative Support Technician was moved into Planning from the Permit Center. - Position Description 2018 FTE 3019 PTE 2019Budgeted Sa|mdnm Benefits n000 FTE znooBuugetou Salaries Benefits Permit Coordinator 1 1 $ 79.731 $ 38,614 1 $ 81.312 $ 40.070 AdminSupport Technician % 2 144.800 72.494 2 148.157 75.542 O,ertime 1.847 188 1,847 183 Toto| 3 3 $ 226\478 $ 111.201 3 $ 232,316 $ 115.796 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services, rental, travel, and memberships, maintenance and support for TRAKiT, among others. Comm unitv Development - Permit Coordination Account Number ,Actual .'-� ��� |��/,'' ��ovuAet mno xon po4pcmu mnn 2018 2019 zouo 000.0e.558.500.31.00 Supplies Office uOperating $ 2,227 $ 2,475 * 3.846 $ 3,000 $ 2,500 m 2,500 Total Supplies 2,227 o.«ro o.x«s 3,000 2,500 c.noo 000.08.558.500.*1.00 Prof Svcs ' Microfilming, Courier services and other services 7.013 23,398 1.872 5,000 4.720 4.720 QuO.08.558.500.42-00 Communication 493 eoz - rxn 780 o0V.08.5nD.5on.*o,00Ta°,|-Trawl, hotel, meals mnn*mrr conference 730 7e6 3.700 3.700 1.500 1.500 000.08.558.500.48.00 R&M Repair and maintenance services, Tn*mTmaintenance and support 50,800 5,920 12.509 4*.000 4*.000 44.000 000.08.558.500.*9.00 mian Memberships, certifications, registrations, conferences 313 1.306 4.074 6,500 3,500 3,500 000.08.558.500.4e,08 Miac Pp|credit card fees (pass through) 23,988 19.718 21.426 30,000 25,000 25,000 Total Services 83,336 51.759 ^n,oVo 89,200 79,500 79.500 Total Supplies, Services and Other $ 85.563 u 54;234 $ 47,428 $ 92,200 $ 82,000 $ 82,000 DEPARTMENT: Comm. Dev. 08 FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Building FUND NU88BER:OOO POSITION: Director The nnisekzn of the Building division is to safeguard the public by ensuring that building construction conforms tothe state-wide building code and companion oodeo and City ordinances. The focus ofthe division is the building permit promaeo. plan [eVeVV p[mcess, inspection proceoa, and issuance of Certificates ofOccupancy. Expenditure Summary Community Development - Building Division Expenditures / �o�� �'^��,������� � � r� � � -�����9ug�t��'�����-'�'Percent 2018 2019 2020 Change 2018-19 2019'20 2016 p,vjeomu 2017 2018 Salaries uWages $ 392,403 $ *39,10e o 412,386 o 5e7,835 $ 514763 $ 527.1e7 -2.48% 2.42m Personnel Benefits 147.637 175,373 174,970 241,15+ 234,825 24*,395 -2o2m *00% Supplies 5.489 2.258 2,944 3,500 1,500 1.500 -57.14m ounm Snrmm:x 178,204 97.695 101.470 99.13* 63.731 62.977 ~35.71m '1.18Y6 Expenditure Total $ 723.733 $ 71*.434 $ 691.769 $ nn.*uu $ 814.819 $ ou*.noy 's.oum 2a1% Expenditure Detail - Salaries and Benefits 8a|arkae are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development - Building Division Position Description 2018 pTs 2019 PTE 2019Budgoted Su|udeo Benefits 3030 PTE 20208udgeted Salaries Benefits Building 0ffinio| 1 1 $ 124.844 $ 47,725 1 $ 127`752 $ 4e.457 Senior Electrical Inspector 1 1 91,804 57.373 1 94.072 38.891 Senior Plans Examiner 1 1 73.080 34.553 1 74.820 36.030 Combination Inspector 2 2 140.335 81.327 2 149.640 84,832 Plans Examiner 1 1 75,201 33.001 1 77.314 34,332 Overtime 8.500 347 3.500 347 Clothing Allowance ' 500 ' 500 Department Total a 6 * 514.763 $' 234.825 s $ 627.197 $ 244.395 ExpenditumeDetail-SuppUies,Services'and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair &maintenance, among others. The abatement program was moved into the Code Enforcement budget. Account Number ���� ' +mm��� . � ����'�,� ' � �!BudS*�� 2018 2017 poojomau 2018 2018 2019 2020 000,08.558.501.31z0 Supplies ' Office aOperating $ 5,489 $ 2,078 $ 2.449 $ 3,000 $ 1.000 $ 1.000 00I08.558.501.35.00 Small Tools & Equipmont-Fumuure 181 ^go oou noO oon Total Supplies s'«on 2,258 2,944 3,500 1.500 1.500 000.08.558.501.41.00 pmf'S"no Project Peer Reviews Reid 145,022 79,01* 84.790 80,000 45.000 45.000 Middleton & Sound Inspections & mvesUgaUwe(pass through) 000.08a58.501.41.01 ProfGvce Leaf Inspections ' 3.400 000.08.558.501-42-00 Communication Pvomgo ooa 6,420 6,125 580 3,000 3,000 000.08.558.501,43.00 nuva| Meals, parking for vv*nO meetings and for training 817 336 964 1,500 500 ono 000.08.558.501*5-94 Rental .' Equipment Replacement Fund 710 106 106 106 7e8 106 000.08.558.501.45-e5nentu1 Equipment Rental 0 & M 4.577 7.779 *.zuo 4,22e 8,583 8.521 000,08.558.501.48.00 R&M Mincrepairs and maintenance - son ' 000.0e.558.501.49o0 Miuu Membership dues, registrations, and tuition 22.649 1.919 4.840 2,000 c/000 2.000 000.08.558.501.*9.02 Mivc'Abatement Program 18 ' ' 008.08.558.501.49.30 Minc Dues and Subscriptions ' 000 noo noO 000.08,558.501.49.40 Mion Training 3.420 2,120 418 8.500 3,500 3,500 Total Services 178.204 97,695 101.*70 99.134 63.731 62,977 Total Supplies and Services $ 183.693 $ 99,954 $ 10*.*1* $ 102'63* $ 65.231 * 6*,477 DEPARTMENT: Comm.DeV. 08 FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: RecyclingProgranl FUND NQNOBER:0OO POSITION: Director The RecyclingPrognannobiectNeoaretodeve|opendenhancevvaotepreventkongndrecvcingpro0renns inTukwila, and toimplement activities that work towards meeting local and regionalo0id waste, resource conservation, and sustainability goals. The program also supports the recycling components of the City's solid waste contract. Program strategies include providing outreach, promotion, education, and technical assistance to businesses, multi -family complexes, and single-family residences on recycling and waste pravenhon, offering special residential recycling eYeAts, and supporting other resource conservation pr'ects, such as coMMpmstiDg. within the City. The program activities and materials are primarily funded by Washington State and King County grants. The Recycling Pn)gF@n1 is housed within the Department of Community Development. Expenditure Summary Community Development - Recycling Program Expenditures ` Actual Budget Percent Change 2016 2017 pn4enteu 2018 2018 201e 2020 2018-19 2019'20 Salumeuummne, $ 10,531 o 5,902 $ 4.162 $ $ $ 0.00% 000m Personnel Benefits 2,858 1,214 1,436 0,00% 0.00% Supplies 4.009 6'194 8,689 9,000 *.ono 4'000 '55.56% 0.00% aenAx v e7,553 31,994 36,013 37,000 38734 or'onV 4.69m e.15% Expenditure Total $ **,951 $ 45,304 $ 50,299 $ 4e.000 m *uJn^ $ *1,900 amm -1y5m Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair & maintenance, among others. Community Development - Recycling Program Account Number Actual ���'' �' � '��I'- �puugn 201e omr pn400mu ono omn 2019 0000 000,08.554.900.31.02 Supplies ' Recycling 'CPG $ ' $ 911 $ 1.713 $ 2.000 $ $ 000.08.554.000.31.04 Supplies ' Recycling -KC mRR Grant 4,009 5,284 6,976 7.000 4,000 4,000 Total Supplies 4,009 6.194 8,689 9,000 4,000 4,000 000.08.554900.41.02 Prof Svcs 'nacvding-CpG Gram 1.198 5,675 4.934 5,000 *.434 3.600 000.08.554.900.41.04 PuofGvpo-RecyoUng*CvvRn'Grant 20.735 22'809 25.000 25.000 29,000 28.000 000.08.554.900.42.04 Communications . Recycling 'KCVVRR ' ' 1.000 1.000 000.08.554.900.44.04 Adwartiuing RecynUng'KCvyRR ' 303 ' ' 300 300 000.08.554.900.49.02 Misc. 'RecynUng CPG ' ' ' ' ' 000.08.554e00.4e.04 Misc. necycl|ng4(CVYRR 5.620 3,407 6,078 7.000 4.000 4.000 Total Services 27,553 31.$94 36,013 37.000 38.734 37,900 Total Supplies, Services and Other $ 31.562 $ 38.188 $ **,701 $ 46.000 $ 42.73* * 41.900 DEPARTMENT: Comm. Dev. (08 FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: TOMProgram FUND NUMBER: 0D0 POSITION: Director The Transportation Demand Management (TDK8) Program encompasses various state and federally mandated congestion mitigation programs h as the Cornnluba Trip Reduction (CTR) program mandated by the state) and grants (e.g. CK8AC) and RKHG gGsrde\. The goals of the program are to increase non -drive alone travel (N[)AT) and reduce vehicle miles traveled (VK8T), resulting in improved air quality and reduced greenhouse gas emissions. Program strategies include outreech, education/training, and transportation planning to improve transportation options in the city and region and increase nlu|U-nnoda| use by those who |iVe, xvork, and spend time in Tukwila. The TDyW Program is housed within the Department ofCommunity Development. Expenditure Summary Community Development - TDM Program Expenditures ActualBudget 2016 2017 Projected 2018 2018 2019 uuon 8-19 2019-20 Salaries aWages $ 11*.579 $ 142.628 $ 157.125 a e1.594 $ 132,218 $ 133.e28 4435% 7.29m Personnel Benefits 30.1e9 ao.ou* 32,455 37,361 31,383 31.920 '16.00% 171% Supplies 1,225 18,546 1.152 2,000 ' - '100.00% - Services 64,188 44.5e* 67,329 10,500 17.000 17,000 61.90% 0.00m |nte,uvvLSo,wcvv&Taxes 15.408 r.o*u ono 1.000 1.000 1.000 0.00% ouum Expenditure Total $ 225,600 $ csY.*x^ * 258,561 $ 1*2,455 $ 181.599 $ 183.848 27.48m 1.e*m Expenditure Detail-Sa{aries and Benefits Salaries are based on actual costs for existing positions and include a coot of living adjustment per contract agreements. Community Development - TDM Program Position Description 2018 FTE 3019 FTE 2019Bu6geteg Salaries Benefits 2020 FTE 2020Budgoted So|ohuu Benefits TOMCnnndinator CTRCoondinator Grant Funded Extra Labor 1.75 1.5 $ 83,352 $ 24.230 18.182 4.113 30.672 3,040 1.5 $ 83,200 $ 24,583 18.182 4.113 32.536 3.224 Total TDM 1.75 1.5 $ 132'316 $ 31.383 1.5 $ 133,928 * 31.820 Total Planning & CTR 10.25 10 $ 994.517 $ 305.981 10 u 1'021,963 $ 316.759 Expenditure Detail - Supplies, Services and Other Supplies include nlisoelloneoueoperating o p|iea Services include professionalservices, travel related costs, memberships, credit card fees, and repair & maintenance, among others. Community Development - TDM Program Account Number A6tum|, ,, .��. �� Budnmt. 2016 2017 Projected omo 2018 2019 2020 000.08.554910.31.01 Supplies Operating $ 1.225 $ 18.546 $ 1.152 $ 2.000 $ $ Total Supplies 1,22e 18,546 1,152 2,000 00008.554.910.41.07 Prof Gms~MisoProf Swn 00.08.554.910.43.07 Trawl-Parking.neals, mileage for seminars and training 000.08.554f10.49z7 Misc. 19,522 1.305 43'361 40s93 177 3.823 17`114 3,259 *n.nns 1.500 5,500 3,500 17.000 17.000 Total Services 64,188 **.no* 67,329 10.500 17.000 17.000 000.08.55*.910.51.00|mumovammenta| Metro CTnProgram 15'408 7,642 000 1.000 1,000 1.000 Total Intergovernmental 15.*08 r.o*c aon 1.000 1.000 1.000 Total Supplies, Services and Other $ 80.821 $ 70,781 * 68,981 $ 13.500 * 18.000 $ 18,000 64 City of Tukwila Allan Ekberg, Mayor UNFOR ATUONAL E ORANDKU Community Development and Neighborhoods Committee Rick Still, Parhm& Recreation Director Robert Eaton, Parks &Recrmation Manager Craig Ze||erhoff, Parks & Recreation Manager CC: Mayor Ekberg DATE: September 19'2018 SUBJECT: Foster Golf Links Budget ISSUE Review the draft Foster Golf Links 2O1S-2Obiennial budget. BACKGROUND} Foster Golf Links is 77acres ofgreen space situated along the meandering OuYvonniah River. It was designed and built in 1925 on the historic homestead of Joseph Foster and was one of the first public fee courses onthe west coast. Mr. Foster, agovernment scout and packer, homesteaded the land in1O53.Amaple tree, planted byhim less than adecade after the Civil VVar, nannmino on the property and on its huge trunk io fastened a bronze memorial plaque inscribed with the appropriate historical data. |n197O.the Citizens ofTukwila purchased the course with General Obligation Bondoand Councilmanic Bonds. Three different concessionaires operated the facility until 1990. At that time, the City of Tukwila Parks and Recreation Department took over management of the facility with the exception Ofthe restaurant. Foster Golf Links (FGL) has provided entertainment for generations of golfers. A new 15,000 sq. foot clubhouse was constructed in2OO4and includes a120O sq. foot Pro Shop, instruction studio, meeting and banquet rooms for upto22O.and outdoor patio and pavilion seating for an additional 220.The golf course was renovated to add new tees, rebuilt and added several greenn, and rebuilt the 10tb fairway. All of the changes were done with o look to the future. The golf course has provided enjoyment forbeginniDg golfers and veterans for R5years. FGLinmanaged asanenterprise fund, however, unlike otrue enterprise fund, FGLdoes not have aguaranteed revenue stream. Unlike utility rate increases that constituents are required to pay, if green fee rates become too high and are not competitive with other local courses people will no longer utilize the recreational opportunity causing a loss in revenue. In 2017 golf rounds were down 8% ($91,000) compared to the average over the last 5 years, primarily due tOrainy weather. At the end cf2D17the Ending Fund Balance was drawn down $7g.00O.This was a significant impact tothe F{3Lbudget coming onthe heels oflower revenues in 2018 also due to rainy weather. In addition, in 2017Seatt|e [}ib/ Light (SCL) began requiring the city to lease o portion of the property where the clubhouse parking lot is situated. On September 18. 2017 council authorized the Mayor to Sign an agreement with |SCL to lease' this portion of their property for two years at a rate of $2,500 per month ($30,000/year) with an INFORMATIONAL MEMO Page 2 annual 3Y6increase per year. At the end ofthe 2-vearlease there inonoption topurchase on easement. Tomitigate the GCLlease, the rental golf cart replacement plan was placed onhold and the Capital Improvement Projects 8C|Fqpkanhaobeenunderfundedthenabvde|ayinOor modifying planned maintenance and improvement projects. Fundsfro[nboththOo8p|anoxvenena-a||000ted to cover the annual shortfall in2O1Oand 2O17. Staff desires to replenish the fund balance should poor weather affect revenues in the future and create amore sustainable budget. Staff began odeep dive project tonAakeadUuStm8Mt8|n the procedures, management practices, maintenance opeuations, and revenue programs. This process started with the first step of making budget reductions. All golf staff from maintenance to nnonogenlert have met regularly and worked diligently 1nachieve 896 budget reductions ($159.00O) for the 2O18budget and for the 2O1O-2Obiennium budget. The ongoing implementation ofGASB68which requires all government agencies to report possible liabilities for future pension requirements has changed the availablefund balance significantly from previous years. Aoshown PnAttachment G.there are over $5OO.00O allocated due to this reporting requirement even though the City will not incur these costs. Additionally, staff have been making changes to improve operational efficiencies in course maintenance operationo, pro shop operations,revision tothe fleet replacement plan to better align with golf course equipment needs aawell asimplementing new revenue generating programs. DISCUSSION Intentional efforts are helping set FGL on a more sustainable long-term trajectory. The administration recommends that Admissions Tax revenues remain within the FGL budget. As seen VnAttachment G, the $G0.00OAdmission Tax expense has been zeroed out snthat those funds collected byFGLstay within the FGLbudget tomake ifbalance. |fapproved, the TK8C will need tUbeamended boreflect this. This reduction will cover the annual 8C|Leasement lease expense of $30,000 while the remaining $30,000 will be allocated to reinstate the golf cart replacement plan and CIP funding again. This change helps create a sustainable financial plan, especially when the GAGBOOproposed liabilities are not included. Reclaimed Water In the 2017-18 council budget discussions it was suggested that reclaimed water be investigated as an alternate source for irrigating the golf course. Staff began a pilot test area on the course where reclaimed water is being used. This began in May of 2018 and to date has used O.343gallons ofreclaimed water atacost oy$4.275.Staff will continue with the pilot area testing and monitoring of the soils for two more years to allow more adequate time for determining the long-term impacts of using reclaimed water. Attached is a spreadsheet summarizing the fees associated with reclaimed water. RECOMMENDATION Staff is seeking committee feedback on the Foster Golf Links budget and direction to forward it for discussion at the October 8, 2018 Committee of the Whole. ATTACHMENTS -AttachmentG -Reclaimed Water Spreadsheet `� �� ��ZCound|Agenda |temsTinonce\9.25GDN\|nfoMemo Golf oudgatdmu ATTACHMENT G City of Tukwila GOLF ENTERPRISE FUND 2019 - 2024 Analysis in 000's REVENUES 2014 2015 2016 2017 2018 2018 Actual Actual Actual Actual Bad8et Estimate 2019 2020 2021 2022 2023 2024 Total Excise Tax Merchandise Snacks Sales Green Fees Instruction Interest Eamings Rentals (Clubs & Pull Carts) Rentals (Riding Carts) Concession Proceeds Other - Rewards Program Subtotal Revenues General Fund Contribution Total Revenues EXPENDITURES Golf Maintenance Pro Shop Operations Golf Capital - CIP Program Subtotal Admissions Tax to General Rine Indirect Cost Allocation '5) Total Expenditures FUND BALANCE Change in Fund Balance (') Prior Period Operating Adj Beginning Balance Ending Balance 3 4 4 3 4 141 128 118 108 129 123 18 22 18 15 22 15 958 1,012 992 908 1,133 1,018 7 10 4 3 12 0 1 2 4 1 13 13 14 16 13 15 170 186 172 152 190 180 99 100 94 96 106 106 0 7 a 9 7 10 1,409 1,483 1,426 1,314 1,617 1,474 600 300 300 300 300 300 2,009 1,783 1,726 1,614 1,917 1,774 789 862 882 851 1,002 904 604 663 631 591 590 597 48 0 0 16 50 26 1,441 1,525 1,513 1,458 1,642 1,527 57 60 59 54 60 59 197 174 177 181 184 164 1,695 1,759 1,749 1,693 1,886 1,770 314 24 (23) (79) 31 (206) 610 715 738 715 636 636 715 740 715 636 667 640 3 4 4 4 4 4 23 120 120 122 122 124 124 732 15 15 15 15 15 15 90 1,038 1,087 1,107 1,154 1,154 1,201 6,741 3 3 3 3 3 3 18 1 1 1 1 1 1 6 16 16 16 16 16 16 96 180 185 185 190 190 195 1,125 110 110 110 110 112 115 667 8 7 7 7 7 8 44 1,494 1,548 1,570 1,622 1,626 1,682 9,542 300 300 300 300 300 300 1,800 1,794 1,848 1,870 1,922 1,926 1,982 11,342 910 932 960 989 1,018 1,049 5,858 615 631 650 669 690 710 3,965 50 50 50 50 50 50 300 1,575 1,613 1,660 1,708 1,758 1,809 10,123 190 197 201 206 210 215 1,219 1,765 1,810 1,861 1,914 1,968 2,024 11,342 29 38 9 8 (42) (42) (0) 640 669 707 716 724 682 640 69 707 716 724 682 640 640 Fund Balance: Reserved (b)20% of revenue 361 282 297 285 297 297 Unreserved 354 458 418 351 370 343 Ending Balance 715 740 715 636 667 640 295 299 310 314 324 325 336 374 408 406 410 3 7 314 303 669 707 716 724 682 640 640 FUND BALANCE NET OF GASB 68 GASB 68 - Pension Liability -596 Net Ending Fund Balance 718 146 123 44 75 48 77 115 124 132 90 48 48 Revenues in excess of (less than) expenditures u" Annual reserve balance requirement equals 20% of the prior year operating revenues, 2017 - 2022 Financial Planning Model XXXIX 9/19/2018 67 Reclaimed Water Below is a summary of the pilot test area for reclaimed water. Pilot Test Pilot Test 2019 2020 Initial Start Up (one-time) $ 1,500 Supplies (annually) $ 250 Reclaimed Water 100% $ 4,500 $ 4,635 $ 4,774 Annual Total PS 6,250 $ 4,635 $ 4,774 GRAND TOTAL $ 15,659 Below is a table reflecting the annual expense for reclaimed water if it were to be implemented across the entire course. If this is something the council would like to pursue further staff would recommend a 25% implementation plan beginning in 2021 upon completion of the pilot test area. RECLAIMED WATER 2021 2022 2023 2024 2025 2026 6-Year Total Initial Start Up (one-time) Supplies (annually) $ 20,000 $ 35,000 $ 35,000 I $ 35,000 I $ 35,000 I $ 35,000 $ 35,000 I $ 35,000 '$ 210,000 Reclaimed Water 25% $ 50,000 $ 105,000 $ 87,550 $ 90,177 $ 92,882 $ 95,668 $ 98,538 $ 570,000 Reclaimed Water 50% $ 100,000 $ 155,000 $ 139,050 $ 143,222 $ 147,518 $ 151,944 $ 156,502 $ 895,000 Reclaimed Water 75% $ 150,000 $ 205,000 $ 190,550 $ 196,267 $ 202,154 $ 208,219 $ 214,466 $ 1,215,000 Reclaimed Water 100% $ 200,000 $ 255,000 $ 242,050 $ 249,312 $ 256,791 $ 264,495 $ 272,429 $ 1,540,000 *If reclaim water is used, it would be best to implement the program in a phased approach. This would allow the turfgrass to acclimate more easily to the different water. and be an incremental increase to the budget. **A 3% escalator was included for each year. 68 DEPARTMENT: Parks &Recreation FUN[]: Golf Course RESPONSIBLE MANAGER: Rick Still Description FUND NUMBER: 4M POSITION: Director The mission of Foster Golf Links (FGQ is to provide a quality golfing experience for those that live,vvork, and play in Tukwila. The golf course is operated as on enterprise fund with revenues covering all maintenance, pro shop services, and capital costs. 2017-2018 Accomplishments * Increased presence online and in social media by adding online registrations and new marketing programs. Strategic Goals 2, 3, & 5[ PROS Plan Goals 3 &4. * Continued new Junior Golf Program by holding junior camps, private inatruotioO, and participated inthe Jr. PGA Golf program. Strategic Goals 2 & 4. PROS Plan Goals 2, 3, 4, & 5. * Expand partnership with restaurant concessionaire to meet the needs of the customers and community. Strategic Goals 2, 3, &4' PROS Plan Goals 3&4. ° Replaced the deteriorating irrigation pond liner in 2017 and aging clubhouse boiler with new high effinignoytanh|eso hot water heaters in 2018. Strategic Goal 4. PROS Plan Goal 4' + Identified areas for improved operations in both course maintenance and pro shop operations and begin implementing them. Strategic Goal 4. PROS F9am Goals & 4. 2019-2020 Outcome Goals * Reinstate Cart Replacement Plan. Strategic Gonal4. PROS Plan Goals 3& 5. * Improve operational efficiency and suotainab and develop maintenance management plan. Strategic Goal ƒ,4, &5C PROS Plan Goals 4& 5. * Continue implementing deep tine oerifioationprogram. Strategic Goal & 5. PROS Plan Goals 4& 5. + Perform capital improvements at the course for playability and sustainability. Strategic Goal 4 & 5. PROS Plan Goals 4 &'5. + Continue to expand our player engagement program to increase access to FGL. Strategic Goals 2, 3\ & 4. PROS Plan Goals 2, 3, 4, & 5. 2019'2D2OIndicators mf Success * Increased rounds ofplay. ^ Additional new customers. * Improved satisfaction with equipment. * Better drainage on oouroe, reduced soft spots, and healthier turf. * Increased use of carts on course (not regulated to cart path only) during shoulder months. Revenue and Expense Summary Foster Golf Course Actual Budget Percent Change Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Charges for Services Green Fees, Instruction 995,796 910,461 1,021,855 1,145,650 1,041,500 1,088,500 -9.09% 4.51% Sales of Merchandise 136,076 123,295 124,277 151,000 135,000 137,000 -10.60% 1.48% Rents and Concessions 279,733 264,892 308,860 309,000 306,000 311,000 -0.97% 1,63% Total Charges for Services 1,411,605 1,298,648 1,454,991 1,605,650 1,482,500 1,536,500 -7.67% 3.64% Miscellaneous Revenue Excise Taxes 3,677 2,830 2,664 3,900 2,900 2,900 -25.64% 0.00% Investment Earnings 2,500 4,380 3,053 1,000 500 500 -50.00% 0.00% Sale of Capital Assets - - - - - - 0.00% 0.00% Other Misc Revenue 8,603 8,012 13,806 7,000 8,000 8,000 14.29% 0.00% Total Miscellaneous Revenue 14,780 15,222 19,523 11,900 11,400 11,400 -4.20% 0.00% Transfers In 300,000 300,000 300,000 300,000 300,000 300,000 0.00% 0.00% Total Operating Revenue 1,726,385 1,613,871 1,774,514 1,917,550 1,793,900 1,847,900 -6.45% 3.01% Operating Expenses Salaries & Wages 681,181 667,235 700,133 729,121 693,437 713,129 -4,89% 2.84% Personnel Benefits 269,162 205,834 305,446 321,673 301,888 315,160 -6.15% 4.40% Supplies 268,568 204,127 187,207 203,415 207,000 207,000 1.76% 0.00% Services 288,647 358,540 306,981 332,042 316,837 322,107 -4.58% 1.66% Intergov't Services & Taxes 65,114 59,348 59,293 66,400 6,000 6,000 -90.96% 0.00% Total Operating Expenses 1,572,671 1,495,084 1,559,060 1,652,651 1,525,162 1,563,396 -7.71% 2.51% Capital Expenses Capital Outlay (0) 16,043 26,000 50,000 50,000 50,000 0.00"/ 0.00% Principal - - - - - - 0.00% 0.00% Interest - - - 0.00% 0.00% Total Capital Expenses (0) 16,043 26,000 50,000 50,000 50,000 0.00% 0.00°% Indirect cost allocation 177,352 180,899 184,517 184,517 189,683 196,512 2.80% 3,60% Transfer to Fund 301 - 1 % Arts - 500 500 - 500 500 0,00% 0.00% Total Expenses 1,750,023 1,692,526 1,770,077 1,887,168 1,765,345 1,810,408 -6.46% 2.55% Change in Fund Balance (23,638) (78,655) 4,437 30,382 28,555 37,492 -6.01% 31:30% Beginning Fund Balance 737,937 714,299 635,644 633,092 640,081 668,636 Net working capital (Fund Balance) 714,299 635,644 640,081 663,474 668,636 706,128 0.78% 5.61% 70 Expenditure Detail - Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Foster Golf Course Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Director of Instruction - Golf 1 1 $ 82,352 $ 44,137 1 $ 84,072 $ 45,979 Golf Maintenance Supervisor 1 1 85,833 37,231 1 87,762 38,734 Lead Maintenance Specialist - Golf 1 1 80,913 31,626 1 82,488 32,829 Fleet Technician Golf 1 1 66,382 37,354 1 71,112 39,637 Admin Support Technician - Golf 2.5 2.5 142,920 65,623 2.5 146,031 68,390 Maintenance Specialist Golf 2.25 2.25 149,037 70,694 2.25 155,664 74,369 Extra Labor 85,000 8,424 85,000 8,424 Overtime 1,000 99 1,000 99 Unemployment - 5,600 - 5,600 Clothing Alowance - 1,100 - 1,100 Department Total 8.75 8.75 $ 693,437 $ 301,888 8.75 $ 713,129 $ 315,160 71 Expenditure Detail Operations 'Supplies, Services, and Other Supplies include irrigation, fertUizers, eto for grounds maintenance and onnaU tools. Services include security, uti|itiao, rental ofequipment, insurance, repairs & maintenance for course equipment, naOa| and maintenance charges, and monnbenahipo, among others. Intergovernmental includes admission taxes paid tothe City. Capital includes upgrades totees and greens. Foster Golf Course - Operations Account Number Actual- Budget pn4e:teu umo omr mno umo zmv cozn 411.00.576a80.31.00 aunn|ieo Office uOperating o 148 $ 1.1*e m 3.779 $ u.*no $ 2,000 $ 2,000 411.00.576�680,31.02 evnpx=o Grounds Maintenance 32,952 30,755 6,*53 40.000 30,000 30,000 411.00.576.680.31.03 Supplies 'Irrigation 8,9e0 or.*su 7,*00 7,000 7,000 7,000 *111.00.576a80�31.0* Supplies Fertilizers uMisc. Chemicals 47.490 *1,380 38.432 *o.000 37,000 37,000 411.00.576.680.31.05 Supplies Fleet 3,190 6,576 3,000 3,000 411.00.576.680.35.00 Small Tools uMinor Equipment -Tools for course 769 5,361 936 *.mm 4,000 4.000 411.00.576.680.35o1 Small Tools uMinor Equipment -Fleet *.204 8,020 ' 8,000 8,000 Total Supplies 90,320 113.*88 71,596 yo.«oo 91.000 91.000 411.00.576*80.41.00 Prof Svcs Geese control ouo 1,397 s`ouo 2,000 2,000 471.00.576.680.42.00 Communication Phones, alarms and monitoring 1.369 1.961 1.623 1.521 ,.00n 1.600 411.00a76.680.*3.00 na"e/ meo/o, m|/eaoe, parking for professional evemnmeot travel no ' ono nou noo 4111o0�576.e80�4.00 Advertising 41x.no.m6.eonAs.no Rental Bottled water, portable toilet remo/o, short term rental equipment *ru 5,094 2,980 2,+48 2,500 2,500 411o0.576.680.45�9* Rental ' Equipment Replacement Fund 7e.884 78.12e 78.129 78.129 55,000 56,050 *11o0.576a80.*5.95 Rental ' Equipment oum 32,369 42.309 *1.749 63,529 orpor e1,257 411.00.576a80'46-00 msurance-woIA 1.222 - - 411.00.576.680.46.01 mmurance-vvcm 1e.465 20,424 22.564 uu.*us 23,000 23,000 41 1�00.57e.800�6.0* Insurance r|nnu - 411.00.576.e80.47.00 Public Utility Puget anuEnergy n^mn stations, water -course restnnn` maintenance shed ' *11.00.576.680,47.21 s/omrio 8,927 9,006 o.+*x 1e.000 10.000 10.000 411.00.576.680.+7.22 Gas 459 oou 1`032 nm ron 700 411.00.576.680.47-25 Water/Sewer 3.581 2.221 2,001 6.200 3,000 3,000 4111.00.576a80.+7.26 Surface Water 32.9*6 34.593 33.316 31.000 35,000 35,000 411.00.576.680*7-01 Public Utility uovvMoham*x - - - ' 41 11.00a76.680.4r09 Public 'Utility - Puget Sound Energy, City wuten*oaxuaranum�menanoemug »7oe 3551 ' 1.705 4.000 4.mm 4.000 411.00.57e.e80.*8.00 R&M Contracted parking lot mo/menonce, fire alarm test, misc. repairs 7.081 45.779 7,522 10.000 5,000 5,000 411.00.576.680.48.01 num Professional Tree Removal 9,308 6,000 411.00.576.680,48.03 n&m, Pump station and river pump, mh fairway pump station »,sno orr sro 3,000 *11»0.576`680.49,00 m/oo Memberships, uniform cleaning, prof uev,vmmooaA mem`wscmcert. 4.236 3,799 *.o*a 2,000 2,000 u`oon 411'00.576.680.49.01 m/oo ' ' Total Services 206,231 248.39* 205,589 248,292 201,137 206,407 4111oo.ors.soo.o^o1 Intergovernmental Admission Taxes 58,876 53.5e6 (o) 60.000 61,875 e*.*ro Total Intergovernmental 58,876 53,566 (n) 60,000 61.875 64.475 *11oo.ss4.7eoa3.ca Capital ' Tees uGreens (0) 26,000 50,000 50,000 sv'000 *11.00.59*z60.64.00 Capital 16.0*3 - Total Other m> 16.0*3 26,000 «».u«» »»'»«» a».«»» Total ouvp/ms�Services and Other $ xss.*or $ *31.*92 * 303,185 $ *oo.oyu n 404,012 $ 411.882 Expenditure Detail Pro Shop - Supplies, Services, and Other Services for the Pro Shop include supplies for the shop and resale items. Services include annual required tastino, advertieing, utilities, rental of equipment, repair & maintenance, and n1embaraNpo. among others. Intergovernmental includes excise tax paid on revenue earned. Foster Goff Course - Pro Shop Account Number Axmu/ Budget ums omr Projected xom com umy zoeo 411.00.576.681.31�00 *11,00.576.681.31z1 411.00�576.6811.311.02 411.00.576o8.o1'm* 411.00.576.681.34.01 411 �oo,5rs.00,.s4.nu *11.00.576�681.34.03 411o0.576.681.35z0 Supplies Office &Operating Supplies Building Supplies - Rental Supplies 'Repair eupplies-proahop (Resale) Supplies Concessions Supplies ' Special Order (Reoa/e) Tov/sxsma[|Eqmp -Golf Carts $ 7.771 3.426 nm 3,645 102,896 59,725 $ 7,726 ' 22 160 57,424 7,125 18.181 $ 7,3e9 ' 158 1.079 74,468 9,946 22,531 oo u 6.415 . 500 1.500 66,000 15,600 15.000 - $ 6.000 500 1,500 60,000 8,000 15.000 25,000 $ 6,000 500 1,500 m\mm 8,000 15.000 25.000 Total Supplies 178.248 90,638 115,610 105,015 116,000 116.000 411.00.576�681,411.00 411o0.576�e811.*2.00 *11.00.576.681.43.00 411.00,576.681.44z0 � � 411un�raon��000 41 1.00�576.681.*7o0 411.00.576.681A7.21 *11.00'576.681.+7.22 *11.00.576a81.+8.00 *11.00.576.681.48.01 411.00.576.681.*9.00 411.00.576.681.*9.01 *11on.o7o.001.4y.nu po«n"cs azEwannual support -Online Tee Reservation, Advertising and artwork, Orbit: wounooe Communication Phone, cable and alarm monitoring Trawl ' Meals, mileage, parking for professional development related trave/ Advertising Misvadvertising expenses nomo/ onema/oven�oee�em�|anu portable toilet rentals Public Utility ' City Light, Puget Sound Energy, Sound Security E/eumn Gas R&M Cart maintenance and repair, Clubhouse oil separator, umm/ne=no/ru window washing, Hvxomnintenance R&M Golf equipment wuyo Memberships ' Nat'l Golf Foundation, PGA, pwoA.uAoA.ontau mat//aunuryavc. professional ueve/nnmem.,nisc. M/ao'Printing mscore cards, umchuso, mmns m/oc pp/ceoit cord fees *.746 2,e55 11 +.455 9.796 (2y'uyo) 35.433 1.178 15.971 uoe 8.541 2,069 26,300 3'575 3'843 12 5,46 11.739 �o�o� 39,729 2,680 24,307 13.848 33.511 461 ».sos 486 4,922 en.es* (oe.uno) 41.338 2.255 1*.963 *`oos 32.328 4,400 *.150 om *,000 o'000 �u�oo) 40.000 1'500 uuoqo 8,500 ».000 25,000 4.000 4.000 uon 5,000 oo'non (uo.noo) 44,000 3,000 15.000 8,500 25,000 4.000 4.000 uou 5,000 35,000 (»o.»»«) 44.000 3,000 15.000 ' 8,500 25,000 Total Services xo/no 110.1*6 89,959 83,750 115'700 115.700 411o0.576.681.53.00 Intergovernmental Excise tax 6,237 5.781 6,383 s.*oo 6,000 6,000 Total Other 6,237 5,781 6,383 o.*on 6,000 ozmo Total Supplies, Services and Other $ 266,902 $ 206,566 $ 211.952 m 195.165 m 237,700 $ 237,700 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 GOLF COURSE ENTERPRISE FUND 411 CIP **Other Page # PROJECT TITLE 117 Foster Golf Links General Improvements 2019 2020 2021 2022 2023 2024 TOTAL Sources 40 50 50 50 50 50 290 0 Grand Total Changes from 2017 to 2019 CIP: None. 40 50 50 50 50 50 290 0 ** Denotes other funding sources, grants, or mitigation. 74 2019 - 2024 Capital Improvement Program 105 9/19/2018 CITY OF TUKWILA CAPITAL PROJECT SUMMARY PROJECT Foster Golf Links General Improvements Project No. varies Pmv�eannual knpmveme�sto�ogoKmou�e greens, tees, Un�nogeond�hga�vnaspmv�edbygo� os��m[pT' � DESCRIPTION: � revenues after operation costs and debt service payments are reconciled. JUSTIFICATION: Improvements are part of the plan to improve the playability of the course. MA|NT.|MPACT Better year round play with improved course conditions, reduced maintenance, and increased safety. f'1'%H)1Rfl0k1-r Ongoing project, only one year actuals shown in first column. With completion of the clubhouse, funding provides resources for in-house ]obortocompleteon-gonS major maintenance projects. r|NAmowL Through Estimated 2017 2018 2019 2020 2021 BEYOND TOTAL EXPENSES Engineering Land(R/W) V o Construction 16 26 40 50 50 50 50 50 50 382 TOTAL EXPENSES 16 26 40 so so so sn so so nVo FUND SOURCES Awarded Grant O Proposed Grant Mitigation Actual � U o Mitigation Expected O Golf Revenue 16 26 40 50 50 50 50 nO 50 382 TOTAL SOURCES 16 on 40 50 so so so so no zao Pro .ject Location 2019 - 2024oapital Improvement Program 107 76