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HomeMy WebLinkAboutCOW 2018-10-22 COMPLETE AGENDA PACKETTukwila City council Agenda COMMITTEE OF THE WHOLE Allan Ekberg, Mayor Councilmembers: Dennis Robertson Kathy Hougardy David Cline, City Administrator • De'Sean Quinn Kate Kruller Verna Seal, Council President Thomas McLeod Zak Idan Monday, October 22, 2018; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) . PUBLIC HEARING An ordinance modifying off-street parking regulations as codified in Tukwila Municipal Code Chapter 18.56. Pg.1 4. SPECIAL ISSUES 5. REPORTS 6. MISCELLANEOUS a. An ordinance modifying off-street parking regulations as codified in Tukwila Municipal Code Chapter 18.56. b. Discussion on red light cameras proposal. c. Purchase of new cashiering system and related software. d. Discussion on a resolution regarding a compensation policy for City employees. e. An ordinance regarding the gambling tax. f. A resolution increasing business license fees. g. A contract for demolition of structures at the new Fire Station 54 site. h. 2019-2020 Biennial Budget: • Debt Service Fund / Department 20 (Transfers) • Lodging Tax • Police Department • Court • Mayor's Office / Administrative Services / Funds 502-503 • Public Safety Plan Fund / City Facilities Pg.1 Pg.53 Pg.95 Pg.103 Pg.139 Pg.153 Pg.163 Pg.169 a. Mayor b. City Council c. Staff d. Council Analyst 7. ADJOURN TO SPECIAL MEETING (continued..) COMMITTEE OF THE WHOLE MEETING October 22, 2018 Page 2 SPECIAL MEETING 1. CALL TO ORDER I ROLL CALL ❖ Ord #2589 !:• Res #1946 2. CONSENT AGENDA a. Approval of Vouchers b. An ordinance modifying off-street parking regulations as codified in Tukwila Municipal Code Chapter 18.56,. C. Authorize the Mayor to sign Amendment #2 to contract #18-001 with Lydig Construction for demolition of structures at the new Fire Station 54 site in the amount of $67,998 plus Washington State sales tax. NEW BUSINESS 4. ADJOURNMENT Pg.1 Pg.1f 3 Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206-433-1800 or TukwilaC tyClerk@TukwilaWA.gov). This agenda is available at www.tukwiiawagov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwlawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public FIearings: I. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5 After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilinembers are elected for a four-year term. The Council President is elected by the Counciimembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS 10/22/18 mcb 11 / 5 / 18 mcb ITEM INFORMATION ITEM No. 3 & 4.A. Spec 2.B. MOIRA BRADSHAW LNDA 0/22/18 Zoning Code Amendment related to required Off-street parking and municipal uses and police stations Ordinathv '8 Bid =12pars_1 To support the siting and design of the proposed Justice Center by making the following Zoning Code amendments:. -Amend the Land Uses Allowed by District table (TMC 18-6) to allow parking areas for municipal uses and police stations as a conditional use in most zones; and -Amend the Off-street Parking Regulations Chapter (TMC 18.56) to clarify the standards for the location of off -premises parking. 0.A\I. Mtg. (CDN Comm 8/28/18;10/9/1.8 ce Comm. 'ublic Sa ? t )ie CO\[M11 MIFF C i l ll ; KRULLER RECO ENDATIONS: SI)( )t ()R/A1)l9IN v Department of Community Developmen C ":\I,\II;rrEN Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED 0 APPROPRIATION REQUIRED Fund Source: NA Comments; NA TG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 0/22/18 I Info ion orandum dated 10/2/18 Staff Report to Planning Commission Planning Commission Meeting Draft Minutes 9/27/18 Draft Ordinance flutes from the CDN Committee meeting of I.0/9/18 8 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM To: Community Development and Neighborhoods From: Jack Pace, Director Community Development By: Moira Carr Bradshaw, Senior Planner Copy: Mayor Ekberg Date: October 2, 2018 Subject: Proposed Zoning Code Amendment related to required "off-street parking" Issue Should the City change the Zoning Code as relates to the location of required off-street parking areas for municipal uses and police stations? Background The City is purchasing land for public parking for the Justice Center that is not adjacent to the building but across a public street. The parking would be a stand along use on the property and therefore not accessory to a building, There is discussion that the north parking lot could be programmed with uses in addition to parking, but the principle use of the site would be the required public parking for the Justice Center. Discussion The proposal is to modify the Zoning Code to allow off -premises parking as a conditional use for municipal uses and police stations and to clarify the location standards for required off- street parking. 1. Amend the Land Uses Allowed by District table (TMC Table 18-6) to allow as conditional uses in most zones off -premises parking areas for municipal uses and police stations. 2. Amend the off-street parking regulations Chapter (TMC 18,56) to clarify the standards for the locating parking areas. Changes to the City's development regulations are governed by the procedures of "Amendments to the Comprehensive Plan and Development Regulations" ciapter of the Zoning Code (Tukwila Municipal Code (TMC) 18.80.) This proposed amendment was not on the City's annual docket and is considered an emergency amendment that necessitates expeditious action because it would preserve the welfare of the public, support the economic well-being of the City, and address the absence of public facilities and services (TMC 18,80.020.) This amendment was referred to the Planning Commission after the Community Development and Neighborhoods Committee's public meeting on August 28, 2018. (Attachment A) The Planning Commission held a public hearing on September 27, 2018 on 3 INFORMATIONAL Page 2 E a the proposed amendment. The hearing was noticed in the Seattle Times and posted in the Legal Notice section of the City's web page. The Commission received no testimony and after deliberations forwards a recommendation of approval for the proposed amendment to the City Council. (Attachment B) Financial Impact None. Recommendation Forward the draft ordinance (Attachment. C) to a public hearing at the October 22, 2018 Committee of the Whole meeting for discussion and the Special Meeting on October 22, 2018 for adoption. Attachments A. Staff Report to Planning Commission B. Planning Commission Meeting DRAFT Minutes 9-27-20`88 C. Draft Ordinance with attachment 4 W:12818 Info Memosl©ffS1reelParking.doc Attachment A City o Tukwila Department of Community Development - Jack Pace, Director Staff Report to The Planning Commission Prepared September 19, 2018 File Numbers: PL18-0060, L18-0070 Code Amendments E18-0010 SEPA Checklist Request: Aldan Ekberg, Mayor Zoning Code amendment to modify the requirements for off- street parking. The Planning Commission will hold a public hearing on the proposed amendments and make recommendations to the City Council for review and adoption. Public Hearing: September 27, 2018, The Notice of Public Hearing was published in the Seattle Times and the City web site. SEPA: Location: Staff: Attachments: Proposal A Determination of Nonsignificance was issued on September 13, 2018 with a two week comment period that ends on September 27, 2018. City-wide Moira Bradshaw A. Land Use Table Figure 18-6 B, Off -Street Parking and Loading Regulations C. Community Development and Neighborhoods Co ttee Minutes 1. Amend the "Land Uses Allowed by District" table (Table 18-6) (Attachment A) to allow stand along parking areas for municipal offices and police stations. 2. Amend the Off-street Parking Regulations Chapter (Attachment B) to clarify the standards for the location of off -premises parking. Page 1 cat 4 97 5 Process This proposed change is considered an emergency per the Docket section of the Code (TMC 18.80.020 (A)) that necessitates expeditious action to support the economic well- being of the City and is needed to address the potential absence and availability of a public facility and services. The City Council's Committee on Community Development and Neighborhoods held a public meeting on August 28, 2018 and after consideration, referred amendment of the development regulations to accommodate off -premises parking for the Justice Center to the Planning Commission for further review and then a recommendation to the City Council. (Attachment C) Background Amendments to the development regulations are governed by Chapter 18.80 of the Zoning Code (Tukwila Municipal Code (TMC) 18,) City staff is requesting modification to the Zoning Code to accommodate the proposed siting and design of the City's new Justice Center. Per the Code, the following information is required to accompany any proposed amendments to the development regulations. 1. What is proposed and why? The amendment is proposed because the City is purchasing land for a municipal facility referred to as the Justice Center that will be located on the north and south sides of S. 150th Street on the west side of Tukwila International Boulevard. The schematic design for the Center is to use place the facility and staff parking on the south side of S. 150th Street and the public/customer parking on the north side of the street. The building will provide a facility for the Department of Police, the Emergency Management Organization, and the Municipal Court and have conference rooms available to the public on weekends and evenings. (TMC 18.80.010 (1)) 2. What are the anticipated impacts? The anticipated impacts of locating public parking for municipal courts and police stations as a standalone use is limited as the proposed amendment only applies to municipal courts and police stations. Why are development regulations deficient? The existing regulations limit the development of stand-alone parking lots. Traditional stand-alone parking lots, such as Commercial Parking and Park n Ride facilities, are listed as permitted or conditional uses in specific zones. Otherwise all other off-street parking may only be located on a lot with a principal use. Page 2 of 4 6 4. How does the proposal promote the goals of the Growth Management Act? The proposed amendment facilitates the siting of an essential public facility and therefore would be supported by the Growth Management Act. 5, How does the proposed amendment comply with the applicable Countywide Planning Policies? The proposed amendment does not contradict the Countywide Planning Policies. 6. What changes would be required in functional plans? No change is required in the City's functional plans due to this proposed amendment, 7. What capital improvements would be needed to support the proposed change? No capital improvements are directly required by the proposed zoning code amendment. 8. What other changes are required to other City codes to implement the amendment? No other change is required to other City codes, plans or regulations to implement the proposed change. Discussion The Council must consider (TMC 18,80.0 0(B)) the following in deciding what action to take on a proposed amendment: �. Is the issue already adequately addressed in the Comprehensive Plan? The proposal is an amendment to the development regulations and not the Comprehensive Plan. 2. If the issue is not addressed in the Comprehensive Plan, is there a public need for the proposed change? The size requirements for the City's essential public facility are over 3.5 acres. The City's choice for the facility is in a neighborhood with relatively small lots (9 were purchased) thereby necessitating locating the facility over several blocks. 3. Is the proposed change the best means for meeting the identified public need? The proposed changes limit the potential for stand-alone parking lots to municipal offices and police stations and require a conditional use. A conditional use process include public notice of surrounding property owners and residents and a public hearing before a Hearing Examiner. The five criteria for conditional uses address meeting the performance standards of the district in which the use will be located; be Page 3 of 4 7 compatible with the surroundings; be in keeping with the goals and policies of the Comp Plan; and include mitigating measures to minimize impacts. 4. Will the proposed change result in a net benefit to the community? The proposed changes limit the potential for stand along parking lots to municipal office and police stations; requires a conditional use process before a stand -along parking lot may be approved; and will allow the design and the construction of the Justice Center to proceed on schedule, Conclusions Per the Committee's direction, staff was to limit the scope of the proposed changes. Police stations are a conditional use in all zones except Tukwila Valley South, A conditional use requires a public hearing and consideration of impacts and compliance with performance criteria, Requiring a conditional use for the off -site parking would not delay the review process for the use and would incorporate the issue and consideration of off -site parking into the overall siting consideration for both the use and it's needed parking. Attachment A and B are excerpts from the City's Zoning Code showing language additions and subtractions that would be required to implement changes that would allow the proposed municipal facility to move forward. Requested Action Recommend approval of the proposed amendments to the Zoning Code to the City Council, Page 4 of 4 8 For properti Table 18-6: Land Uses Allowed by District See Table 18-2 for uses allowed in TUC and Figure 18-1 for uses allowed in Shoreline. oned CDR, MDR and HDR that are designated as Commercial Redevelopment Areas (see figure 18-9 or 18-10), the uses and development standards of the adjacent commercial zone are permitted and shall apply, subject to the specific criteria and procedures defined in TMC 18.60,060 P = Pe cldei miffed outright,; A u Accessor (customarily Cal to a permitted use), ditional (subject to TMC 38.64); U; = Unclassified S 6 Special Permission (Administrative approval Adult day care Adult entertainment (subject to toe Airports, landing fields and heliports (except e ergency sites) Amusement Parks Animal rendering regulations less than 4 cats/dogsno p Animal shelters and kennels, subiect to additional State and local g ( = permit) and Animal Veterinary, including associated temporary indoor bearding„ access to an arterial required Automobile, recreational vehicles oc travel trailer or used car sale Automotive services, gas (outside pumps allowed), washing, body and engine repair shops (enclosed within a building), and alternate fueling station (not wholesale distribution facilities), Bed and breakfast lodging for not more than twelve gus ng it tpetrlaid) Bed and breakfast lodging (no sizc+llm6t s Bicycle repair shops s Billiard or pool rooms Boarding Homes Brew Pubs Bus stations Cabinet shops or carpenter shops employin Cargo containers Ce sent n-ranutacturing eteries and crematories C 18.50.060) n true people A A& A A 0.ticp;Ud Sr115 - o+du,a ce Su, 2550 Page I 9 P 'Per ttc; incbden#ai to C = Condition ight; A n Accessory Commercial Parking tenant and.. TMC18.64)j U = Unclassified (subject to TMC tion (Administrative approval by the Director) Computer software development and similar uses Contractor storage yards Continuing ears r $arer3aent'f cUltyr Convalescent & nursing homes & assisted living facility fir not more than twelve etients Convalescent & nursing homes &assisted living facility for more than twelve patients Correctional institutes Daycare Centers. (not borne -based) Daycare gamily Home (Familyy Child Care lfome(a= Diversion tactlitlee and diversion interim services Neill h of Strander Blvd Dormitory Drove -in theatres Dwelling — Detached single family (Includes site built, modular home or new manufactured home), One detached single family dwelling per existing lot permitted in MUO, 0, RCC, NCC, TVS. Dsvelline- Detached Zero -Lot Line Units Dwelling- Duplex, triplex orfiaurplex or townhouse up to foum attached units Dwelling- Townhouses Dwelling--Mufti-family units above office and retail rates n8 �-Senior citizen housing, including assisted living facility 'tor seniors urpsose sectsors of chapter, uses sections, and development standard Dwelling unit- A• P meeting density and all other MDR. standard ent A FBUrr �^irJt"i :t9 :Po6fG(1 :- M■1111®■■11■E®■® imiim.a P p —; p -1211® P7 P8 P8 1.1111.61 11 ■■®■ C0 ■■11I p ®®i �—, ■■■©11■ ®®� 111 ■■■■■!■■■■ _ EEC A A ■■■�■. Al3 Al ■ A 3■'■®!� � I 11111111.1111111111111 IM� _���i=fit ! �__�MIMI_ M■■■■■■ IMMI ■■■■■■ ■ .®■■■uu e•tP — P P '�, Cf4Jac 6E9/at i =WWI Page 2 all 10 C ISub buti u bs to tion — Transmission Cric Vehicle trieVehicle d charging $ public Fanning and farm -related activities ly appurten U = U ndassified {subject to TMC tnatrve approval by the Director) hi and Level 2 battery exchange stations, and Financial, banking, mortgage, other services Fire & Polrce Stations Fire -it, radio or television repair shops listed sep Fraternal organirations Frozen food lockers for'individuaS oe famElyurn Garage or carport (private) not exceeding 1,500 so„ft. on same lot as residence and is subject to the regulations affecting the main building. Greenhouses (noncommercial) and storage sheds not exceeding 1,000 Greenhouses or nurseries (cor7umerc Huturdous waste treaty c ompliancewrith states Fieav etiuipment rep frelipads, accessory Home Occupatl Hospitals Hospitals, sun€t' Hydro electric and arto storage taCl'use crrteria {field chap nd salva€+e a, or uimilar Institu vale utility power I dustries involved with etching, film p rating and publishing ternet Data/Telecommunication Centers ,landfills and excavations which the responsible the State Environmental Policy Act, determines are si f-site) subject to o.105) (Sec TMC 21,08} If -serve, dry cleaning useums,. or art gallerie uf,/Mobile h E r. or, d aabl`icl g phy, cling pursuant tca ic_ant environmental Attachment A ■EM __ ®— P P p p -.IM® ■■. LIM MM—_Imil KIIIIMIIMMEW Page 3 of 1 I 11 P=Per7eitted outrl Incidereta) to a P rt C = Conditional {sub 18 66);, S = Specisi A m Accessot? ,(catstcarrsarl)yappurtdna e f use) t 'toTMC18.64); t CJnclassIfted{sub)eact-t t isslc n (Administratwebpspro ) bythe'1tn site noise, smoke, doer, vabricr pollution, A) Manufacturing, proces, and related products, s d/or packaging pharmaceutical B) Manufacturing, processing and/or packaging previously prepared materials including, but not limits d to, bags, brooms, brushes, canvas, clay, clothing, fur, furniture,glass, ink, paint, paper, plastics, rubber, tile, and wood Manufac'turing, processing, assembling, packaging aridjcrr tepaii electronic, mechanical or precision instruments such as medical and dental equipment,, photographic goods, measurement and control devices, and recording equipment 0) Manufacturing, pr beverages, candy, cannedo. byproducts, frozen' foods, in kaging of foods, such as baked goods, eserved foods, dairy products and +t foods, and meals (no slaughtering) Fermenting and distilling included No fermenting and distilling nduxtr/J uses rhof' Paove muderctte td nrabstnrrtd'od F rvlf idle noise, smoke.„ dust, vlbrgtion or other external environs, Jtnana'racturrng, pr metals, plastics, s+ textiles, fabrics, pr9 products trio rend rcessing and/or assembling chemical (vents, snaps, wood, coal,, glass, enar raker„ agricultural products or animal ng or slaughtering) Manufacturing, processing and/or assembling of previously manufactured metals, such as iron and steel fabrication; steel production by electric arc melting,' argon oxygen refining, and consumable electrode melting, and similar heavy industrial uses Manufacturing, processing and/or assembling of previously prepared metals including, but not limited to, stamping, dyeing, shearing or punching of metal, engraving, galvanizing and hand forging achniefat A. is= "Iv mi 11 ma" 11 la • 1.1 Paige 4 of l 12 Attach P.ermittedoetright;.A="Accessory (custornari a permitted use); onditional.(subject to7MC18.64); LI (Inc! 5); 5 = Special Permission (Administrative appr'c pPurtet d ©) Manufacturing, processing, assembling and,('or Pa ka hip o6 electrical or mechanical equipment, vehicles and machines including, but not limited to, heavy and light machinery, tools, airplanes, boats tar ot}5er transprsrtat'irsn vehicles and equipmen P ie.tal processes such as smelting, bla ging or drop hammering C g Manufacturing, refining or storing highly simile rroxrotes ore Bosiveu (less than rook car lots) such as acids, petroleum products, orb ox gas, n fertilizer or insecticides; except for accessory storage of such mot laid nsi Cr oducers„ processors, or retailers (with state issued license) i li ti cal and dental lobo x n and fuotera aeistine warehou vie theaters both three or Pews Movie theaters with more than 3 5 p ios ai, ad p dental, government (excluding free & police stations) e, business, e.g. travel, real estate & commercial om for who stall sale's, vwith less t'h storage or warehousing �utpatisent and emergency medical and dental5ervi Park & rude lots usine areas Parks, amuse nei for cover ncr ns parks, poll coor s, pnm c areas and playgrounds (public), but not including ecrisation nbroke Planned Shopping Canter (wall) Plumbing shops (no tin workor outside storage) dio, television, microwave, or observation stations and Railroad might or tion yards d t acts (snelu ng lead„ spur, loading or Recreation facilities (Commercial m i Recreation facilities (coattmercial skating rinks, shooting ranges di nclttd 0 xp e h club bowling s, to 13 P Permitted outright, A-=Accessory(custoralarilyappurtenant ;arid rtdental to a permitted use); =Conditional (subject toTWIC13,64); u-:Unclassified (subject toTMMC" i8.66); c5 u Special Permission (Administrative approval by the Director) 0 amen t A u d rial outdoor), including golf unds, animal race tracks, sports fields es (public), incIu unityeenters and gob tg, but not limited to spot ourses Recreat,.. Religiou tt a and fact s with an+ th community center bud mployees gr Religious facility and community center buildings 7 han q oval and processing of sand, gravel, rock, peat, black soil and other oral deposits together with associated structures entai of vehicles not requiring a commercial driver's license Rental of driver'S li al trucks and fleet rentals requiring a commercial C R e. rid dove Redden ecu nce peruranne A A A . A A A ! A Restaurants including drive conjunction with a restaura ugh. sit down, cocktail lou Restaurants including cocktail lounges in conjunction with a restaurant Retail sales of furniture appliances, automobile parts and accessories, liquor, lumberfbldg_ materials, lawn 4r garden supplies, farm supplies Retail sales, e,g, health/beauty aids/prescription drugs/ rood/hardware/not'ions/crafts/supplies/housewares/elec tronlcs/ photo-equip/Flm processing;/ books/magazines/stationery/ clothing shoes/flowers/plants/pets/jewelry/gifts/rec, equip/ sporting goods, and similar' items Retail sales as part of a planned mixed -use development where at least 50% of gross leasable floor area development is for office use; no auto -oriented retail sales (e,g., drive-ins, service stations) Rock crushing, asphalt or concrete botching or mixing, stone cutting, brick manufacture, marble works, and the assembly of products from the above materials Sales and rent ai of heavy nxach.nery and equipment suhi landscaping requirerments of TMC Chapter e and wrecking op Salvage and wrecking operationswvhich are entirely enclosed within a building Schools and studios for education or self-improveme Page 6of)( p P P p P Pier 6 14 P=.Perttaitted outright- . A = A ncldentel to a die r itted use) ; C=Candltionali ubje tYra-rmC,18„04 S=Specie public)„and equiv scary "Qc st srParily, tppw e U Uncle (subject to Ttk1C tr3t fie appr sy l by the Director) junior & senior high schools iva4e schools Secure community transition facility ge facilities pri 5tcsrage joutdoort of'materials allowed to be manufactured or within facilities conforming to uses under this chapter; and screened pursuant to TMC Chapter 18,52 rage (outdoor) of materials is permitted up to a hei rd setback of 25 feet, and to a height of kof17ofeet;secu rteighborhnod detc«.ntioss #''treatment facilitie pump stut'ron tdlos — Art, photograph ightclub lephoneexchan eat entertainment establishments Tovv"kruckuse .. mm... Transfer stations drefu Truck termirn Utiliti Vehic hich constitute "adult defined by this Zoning Code dditi hays) hen op d local regulations bva eublicassen ge jno customers on sate, dons not include park=and-fiy operations e and/or wholesale distribution utility reservoir and related faciliti nicsfions Facilutits) see TMC Ch, Note: The Director of Community Development will make a determination for uses not specifically listed In a. Similar in nature to and compatible with other uses permitted out right within a similar zone; an b. Consistent with the stated purpose of the zone; and c. Consistent with the policies of the Tukwila Comprehensive Plan, Page 7ofI0 acA P C C P P p '31 p p P p la p F32! P p P U U Zoning Code, The Director will consider whether the proposed use is: public 15 I.. Adult eat xtainn sift establishments are pecans a, l o adrdt eatzrtaintrent establish real s1 zones are loctatCd within Cr Outs Ire fell Attachment A g d stattees kr watt alto folEowirrg slaecpfied uses, areas or zones, whetr such us a caw o 1'unc L.DR, N1DR, HRR, M1UO, 0, NCC, RC, RCM or TUC:cone districts or an other resiidentinlly•zorred property; vafe 5ehpol with curricula equivalent to elementary, pal and (bj Care centers, preschools, nursery schools or other child care facilities, (a) In or within 1,000 feet oft (a) public park, trail or public recreational facility; or (hi church, temple, synagogue or chapel; or (c) public library, The distances specified in TMC Section 18.30,020, I.a shall be measured. by followving t aoenatlxt litre from the the proposed use is to be located, to the nearest point of the parcel of property or land urn district boundary lin separated, No adult cotteraainruent establishment shall be allowed to locate within I,000 feet of an eiisttrar� adult eats section shall be treasured by following a straight bite between the nearest points of public cnt 2, No dismantling of cars or travel trailers or sale of used parts allowed. a, Retail sa.11es oS."kaealth .and beauty aids, prescription drugs, food, hardware, na'. r cessitig, books, tatagazines, stntioncry, clothing, shoes, Porters, plants, pets, nd ba.rbcr shops, cttttpatient and emergency medical/dental services, an rid to serve other peratai.ated uses and/or the employees of those uses, r.arty facility owned or operated by such schools; est point of the property parcel upon which nt which the proposed land use is to be ablialrtneut. e distance specified in nil craft supplies, housewares, cottsuuner electronics. photo equipment„ and. film recreattittn equipment and sporting goods, and similar bans: retail services such as realty clubs.. Retail sales and services are limited to uses of a type and size that d, Retail sales of health and beauty aids, prescrlpaousr drugs, food, hardware, atotioats, stalls k crap sin vans, consumer electron ics photko egripnrent, and. Olin processing,, books, magazines, naafi sneryr, clothing, shoes, flowers, plants, pets, jewelry, gi its, r rea.tion ecgutpnent and sporting goods, and s3311ilax iactrrs, retail servtecs sate as beauty and barber shops, financial sersices, impatient and emergency medical/'dental se =ices, and recreationsh,ealtlt clubs, Retail sales and seism type and sire drat clearly intend to serve rather krenrrilted uses and`rrsrdie. employees of those use. are iitruted to risen of 5, Bed and breakfast facilities, provided: a. the on.anagerdorwner roust litre on�sdl'e, b, the rnaXitnUI❑ number of residents, eidterpermanent or temporary, at any cite time is twelve, two on -site parking spaces for the owner and permanent residents and one additional on -site p'rarlaang space is provided for each bedroom rented to catstotrtcrs, d, the masimuan, length of continuous stay by a guest is 14 days, e, breakfast must be offered on=site to customers, and all necessary permits or approvals are obtained from the Health Del arttttent. 6, Colleges and. rt`keulutt ifossociated with an established aviation, noattufactvemt 7_ Commercial parking; provided it is a. located within a stntcaurc having, substantitslground floor retail or comma -et envitottrtaents are not tregativ=ely `irnpactecl by ire parking use; or f I 1 tiff dcsig ed stack, 3tnt the pedestrian artd commercial t'a,pe t 16 Attachment A located at least 17,5 feet drone adjacent arterial streets and behind it building that, combined with appropriate l''ypc Ill l atrdseaairig, prosides effective visual screening irotrt adjacent streets, 8, Commercial parkia g subject to'TrtidC Chapter 18,56, Off -Street Parking and L ading 9, Offices including, but not harmed to., software development and sirrailar uses, ituancta,l s an established aviation, matrufacturing or industrial use, less than. 20,006 square fact. Tit 10, Offices including, but not limited to, software development and similar It cs, Cptsancial service an established aviation.. manuf ,taring or hidustrial use, 20,000 square feet and over io d with rid dental clinics, d voeational education if associated with 11, Correction a.E instifud6pn operated by the City of Tukwila_ 12, Family child care hnrt�res, provided the I`acildey> droll he I.acensed by the Department of Early Learning or its successor agency and shall provide a safe passenger loading zoos, 13, Dormitory as an accessory use to ocher uses that are otherwise permitted or approved conditional uses sctclt ns el urclaes, universities, colleges nr. r cps. 14, Allowed after residential design manual with criteria for approval is adopted by ordinance. 15. Dwelling rnuhi,farraily units on a bit drat does not front on Tukwila International Boulevard South, subject to the HOR reguireonentc of TMC Section 13.50,08 , Maximurn Building Length, and TNIC Section 18,52.060, 2u1, Recreation Space Requirements. 16. Dwelling units (Matt. 22,0 traits+`acre excegrl satiate cat z nature); must be located on properly adjacent rn and not greater titan 5ii0 fe 17, See TMC Section 18,50,220 for accessory dwelling unit 13, Maimfactured/mobile home park, trreetiug alit 1olloat, ug qultets eu@S: a, the development site shall ecaraapr'ise riot less than twit C(1,r b. overall development density shall not exceed eight dwelling nuns p c, vehicular access to individual dwelling units shall be from the interior of the park; and d. emergency access shall be subject to the approval of the Tukwila Fire in.g which. is allowed to 100 uuritstncre, as a nixed -use development Mao is reran -industrial air he C teat River, Tukwila Pond, or Minkler Pond, 19. NCC allows businesses that include a retail component in c 'agunetiou eve These businesses may manufacture, process, assemble andlor package the fnl a, foods„ including but not limited In baked goods. beverages, candy, canned or preserved foods, dairy products and by products, frozen foods, instant foods and meats (no slaughtering); b, pharmaceuticals and related products such as e 5taretics.and drugs: c. bags, brooms, brushes, cariyas„ clay, clothing, fui, itt nature, glass, ink, paints, paper, plastics, rubber, lilt and wood; d., electronic, mechanical, or precision instruments; e. other tirairnfaacturing and assembly of a similar light industriaal claaescet rt f industries involved with etching, bthograplty°, printing, rind pal lishinEg tt eesi ng Clae CitYs performance standards and coffering dick to the local populace on a walk-in basis; businesses that service and repair the aboveproduc.ts, that ale entirely enclosed within a building, offering their services to the local populace on a walk- in basis and meeting the Ci.ty's performance standards, in Page 9 of g g cr performance standards of Chapter I822.. 17 20. Where the underlying zoning is HI or TVS. 21, Minor expansion of air existing warehouse if the following criteria are rivet: The area of the proposed expansion may Fief exceed 5°a of'tbe The proposed expansion will not increase any building dinuna Only one rnin.or expansion may be permitted per warehouse in The proposed expansion roaust be constructed within Iwo years Tire proposed development shall be compatible generally with 22, NI b. c, d. e, design= a, b. design c. The proposed theater must demonstrate s South Master Plan: d. All measures have been taken to minimix All measures have been taken to ininiratixc the possible adve vith more than three screens if the following raises°ia atcurct: The applicant rest demonstrate through an economic aril The proposed development shall be compatible generally wi Attachment A slier urea oldie ex.istira wv°arehoua.se, ears obit is legally on -con forming; existence as of the date of adoption of the Torkwila. South Project Development Agreement: orrhe date of approval; the surrounding laird uses in terms: of traffic and pedestrian circulation, Molding, red site as the proposed eeparrsiott tnay have on the area in avirich it is located, Yoe sierras riding land uses le adverse im1 soli building and site d policies oftltd ('"s^nanrprclaensive Land Use Policy Plan and ;he Tukwila posed theater may have on the area in which it is located, 23, Offices, vviaetr strelr offices occupy no more bran the first two stories of the building or basement and floor above. 24. Offices, when such offices occupy no more than the first two stori.cs of the building, or basement and floor above, or three uteri Tukwila lntetarationaal Boulevard, 25, Offices: must be assoei 'sled rise offices for a mnntrfacnoeiug eotsrpany present within the MIC). 2fi. Offices not associated with other pert users and excluding medical/dental clinics, subject to the Celtowing location and size restrictions: a. ,`slewOffice.Deveiopments: New office developments arras: not exceed 100,000 square feet ofgroan €Eoor'urea pr No new: offices shall he allowed on lots that abut the Dovaini,sh Riv=er and are north stand-alone office uses are shown in figure 18-12. office development established prior to 1211111995 (the effective date of the Comprehensive P edasa conditional Use under the provisions ofthisv,a e. An existing o ice development established prior to 1211.1,`1995 (the effective date of the ice Plan) may convert to a stand-alone office case su&r ect to the prov-isi[mn of this code. 27, Planned shopping preen; Area along 0 500,000 square feet. 28. Schools for professional arsd vicars, nil education if acso 29. Secure community ;ran a. No secure community transti n facility^ slrrrll b or critics arc located within or outside the City linsits: (i) lit or within 1,000 fcot of any residential colic, (2) dj arcs t to, immediately across a; street or parking lot from, or within 71 09,020 as aaaaeta fed, that include. Page 10 of 1 0 blislae puce rior . 9122€12003, ineligible for ire limitations may acility" as defined in RCW Pate It 18 Attachment A. (a) (b) (c) (d) (e) (0 (g) Public and private schools; School bus stops; Licensed. day care and licensed. preschool facilities; Public parks, publicly dedicated trails, and sports fields; Recreational and communily centers; Churches, syna,pogues, temples and mosques-, and Public libraries.. (3) One guile lour arty existing secure community tranniti r rl facility or correctional inst No secure community transition facility shall be allowed on any for limed. parcel which is atiierwise,:onsidcred eligible by applying the crito¢i TMC 1.8,58.050-12.a, but is completely surrounded by parcels bretigil*Be far the location of such fa The distances specified iro TMC 18.38.050-12,a. shall he rrrcastrr t as specif es'4 under Department of Social and Health Services );uidclines cstahlis)rd pursuant to RCW 71.09,285, which is by following a straight line feotnt the relics€ p int of the property parcel upon which the ,secure comnrearnrfy traaresiluraxral facility is to be located, to the nearest point of the parcel of property or land use fiesta ci'' orondary 1 ne f ottr which the proposed land use is to be separated, The parcels eligible for the location of secure community transition facilities by applyin 19, 2002, areshowri in figure 18-11, "Eligible Parcels for Location of Secure Common location of risk sitesffaci.lifi.es over time shall. be taken into consideaat,ioum to determine if 30. Private stable, if located no n G0 feet hour front lotline nor less than 30 feet front a s or pony for each 20,000 square feet rf stable and pasture area, but not mare than a total of two of t 1. No night clubs. 32, Theaters for live performances only, not including adult enterraiorrncrrt est'a'blislrmeiats- Page 1]ofII. qr el above and informationavailable as raP`rLubuvt " Any changes inthe development pattern and the iting criteria at the time oldie permit liy for not more than aria horse, mule wed on the same for, 19 20 Attachment B CHAPTER 18.56 OFF-STREET PARKING AND LEADING REGULATIONS Sections: 18.56,010 Purpose 18.56,020 Chapter Application 18.56.030 Reduction of Existing Parking Spaces 18,56,040 General Requirements 18.56.050 Required Number of Parking Spaces 18.56.060 Loading Space Requirements 18,56,065 Residential Parking Requirements 18,56.070 Cooperative Parking Facility 18.56.080 Parking for the Handicapped 18.56.090 Compact Car Allowance 18.56,100 Uses Not Specified 18.56.11 0 Landscaping and Screening 18,56,120 Filing of Plans 18.56.130 Development Standards for Bicycle Parking 18.56.135 Electric Vehicle Charging Station Spaces 18.56.14E Administrative Variance from Parking Standards 18.56.010 Purpose It is the purpose of this chapter to provide for adequate, convenient, and safe off-street parking and loading areas for the different land uses described in this title. 18.56.020 Chapter Application Off-street parking and loading spaces shall be provided as an accessory use in all zones in accordance with the requirements of this chapter, at the time any building or structure is erected, enlarged or at the time there is a change in its principal use. 18.56.030 Reduction of Existing Parking Spaces Any off-street parking area already in use or established hereafter shall not be reduced below the limits required by this chapter by the construction of any addition to a building or structure, nor by the erection of an additional building or structure on the property. Any change of principal and/or secondary use must meet the parking requirements of the new use, 18.56.040 General Requirements Any required off-street parking and loading facilities shall be developed in accordance with the following standards: 1. 4-LOCA T/ON. a, Any required off-street parking shall be accessory to a pallowed by and Use Tables 18-2 and 18-6: Additionally. any_required off street parking area that is off orenai es shall be-subiect to compliance with the -Covenant parking standards in the located ative Parking Facility section. 21 Attachment B 2. PARKING DIMENSIONS. Minimum parking area dimensions for surface and structured parking facilities shall be as provided in Figure 18-6. Standard and compact parking stalls shall be allowed a two -foot landscaping overhang to count towards the stall length. 3, TANDEM PARKING SPACES. In the MDR and HDR zones, tandem spaces (where one car is parked directly behind another) will be allowed for each three bedroom and 1/3 of all two bedroom units. No more than 1/3 of all project parking spaces may be tandem and all tandem parking spaces will be designed for full size rather than compact size vehicles based on the dimensions in Figure 18-6. 4, PARKING AREA AND PARKING AREA ENTRANCE AND EXIT SLOPES. The slope of off-street parking spaces shall not exceed 5%, The slope of entrance and exit driveways providing access for off-street parking areas and internal driveway aisles without parking stalls shall not exceed 15%. 5, DRIVEWAYS AND MANEUVERABILITY. a, Adequate ingress to and egress from each parking space shall be provided without moving another vehicle and without backing more than 50 feet. b. Turning and maneuvering space shall be located entirely on private property unless specifically approved by the Public Works Director, c. All parking spaces shall be internally accessible to one another without reentering adjoining public streets. This standard does not apply to single family, duplex, triplex, fourplex or townhouse uses or where cooperative parkin, is approved- d, When off-street parking is provided in the rear of a building and a driveway or lane alongside the building provides access to rear parking area, such driveway shall require a minimum width of twelve feet and a sidewalk of at least a three-foot section, adjoining the building, curbed or raised six inches above the driveway surface,. This standard does not apply to single family, duplex, triplex, fourplex or townhouse uses. e. Ingress and egress to any off-street parking lot shall not be located closer than 20 feet from point of tangent to an intersection. f. The Public Works Director or the Community Development Director may require ingress separate from an egress for smoother and safer flow of traffic. 6, The Director may require areas not designed or approved for parking to be appropriately marked and/or signed to prevent parking. 7. SURFACE, a, The surface of any required off-street parking or loading facility shall be paved with permeable pavement, which is the preferred material, or asphalt, concrete or other similar approved material(s) that maintains a durable uniform surface and shall be graded and drained as to dispose of all surface water, but not across sidewalks, b, Any parking stalls provided in excess of the required minimum shall use permeable pavement where technically feasible in accordance with the Surface Water Design Manual, adopted in accordance with TMC Chapter 14,30. c. All traffic -control devices, such as parking stripes designating car stalls, directional arrows or signs, bull rails, curbs and other developments shall be installed and completed as shown on the approved plans. d, Paved parking areas shall use paint or similar devices to delineate car stalls and direction of traffic, e. Where pedestrian walks are used in parking lots for the use of foot traffic only, they shall be curbed or raised six inches above the lot surface, f. Wheel stops shall be required on the periphery of parking lots so cars will not protrude into the public right-of-way, walkways, off the parking lot or strike buildings, Wheel stops shall be two feet from the end of the stall of head -in parking. 8. PARALLEL PARKING STALLS, Parallel parking stalls shall be designed so that doors of vehicles do not open onto the public right-of-way. 9, OBSTRUCTIONS. No obstruction that would restrict car door opening shall be permitted within five feet of the centerline of a parking space. 10. LIGHTING. Any lighting on a parking lot shall illuminate only the parking lot, designed to avoid undue glare or reflection on adjoining premises. 11. CURB -CUTS. All parking areas shall have specific entrance and/or exit areas to the street The width of access roads and curb -cuts shall be determined by the Public Works Director. The edge of the curb -cut or access 22 Attachment B road shall be as required by the Public Works Director for safe movement of vehicles or pedestrians. Curb -cuts in single-family districts shall be limited to a maximum of 20 feet in width and the location shall be approved by the Public Works Director, 12. PARKING STALL. Parking stalls shall not be used for permanent or semi -permanent parking or storage of trucks or materials, 18.56.050 Required Number of Parking Spaces The minimum number of off-street parking spaces for the listed uses shall be as shown in Figure 18-7. Minimum parking requirements shall be maintained over the life of the original or primary use, Any additional uses, either secondary or accessory in nature, must have parking available that does not impact the minimum parking of the original or primary use. This extends to parking spaces used for park -and -fly lots or use of parking for storage or outdoor displays. NOTE: Automobile parking requirements for TUC -RC, TUC-TOD and TUC -Pond Districts are listed in TMC Section 18,28,260, 18.56.060 Loading Space Requirements Off-street space for standing, loading and unloading services shall be provided in such a manner as not to obstruct freedom of traffic movement on streets or alleys. For all office, commercial, and industrial uses, each loading space shall consist of at least a 10-foot by 30-foot loading space with 14-foot height clearance for small trucks such as pickup trucks, or a 12-foot by 65-foot loading space with 14-foot height clearance for large trucks, including tractor -trailer. These requirements may be modified as a Type 1 decision, where the Community Development Director finds that such reduction will not result in injury to neighboring property, or obstruction of fire lanes/traffic, and will be in harmony with the purposes and intent of this chapter. 18.56.065 Residential Parking and Storage Requirements A. Parking and vehicle storage limitations on properties devoted to single-family residential use shall be as follows: 1. Motor vehicles on property devoted to single-family residential use shall be parked on an approved durable uniform surface that is designed to retain surface water on -site and without causing impacts. If necessary, surface water may drain to street if no other design is feasible. Motor vehicles, other than those specified in TMC Section 18,56.065.A.2, shall not be parked in setbacks except in front or secondary front -yard setbacks from streets, when in a driveway that provides access to an approved parking location, and is in conformance with TMC Title 18, as that title currently exists or as it may be subsequently amended. Parking in the rear setback for a single-family home is permitted where the parking is connected to a rear alley. 2. Recreational vehicles, boats or trailers shall be parked, kept or stored on an approved durable uniform surface and shall not be parked, kept or stored in required front yard setbacks, except for a driveway. Recreational vehicle parking in the side or rear yard setbacks is allowed, provided no recreational vehicle is parked so as to prevent access by emergency responders to all sides of a structure,. 3. No more than 50% of the front yard or 800 square feet, whichever is smaller, may be approved durable uniform surface. An approved durable uniform surface exceeding this requirement prior to August 25, 2004 may be maintained, but shall not be expanded. The Director of Community Development may approve exceptions to this requirement for an access driveway, particularly on pie -shaped or other odd shaped lots where it is infeasible to meet this requirement, 4. Single-family properties on pre-existing, legal lots of record containing less than 6,500 square feet are exempt from the percentages noted in TMC Section 18.56.065.A.3. 23 Attachment B 5, No more than six motor vehicles shall be parked on a single-family residential property of 13,000 square feet or less outside of a carport or enclosed garage for a period of more than 48 hours, For purposes of this section, "single-family residential property' means any parcel containing a single-family residence or multiple parcels combined containing one single-family residence, typically identified by a single address located in the LDR zone, The parking limitations in this subsection shall apply to all motor vehicles as defined by state law with the exception of motorcycles and mopeds. B. Each unit in a townhouse development shall have an attached garage with parking for at least one vehicle or a parking space in an underground garage, C. Waiver from the requirement for number of required stalls. The Director shall have the discretion to waive the requirement to construct a portion of the off-street parking requirement if, based on a parking demand study, the property owner establishes that the dwelling will be used primarily to house residents who do not and will not drive due to a factor other than age. Such a study shall ensure that ample parking is provided for residents who can drive, guests, caregivers and other persons who work at the residence. If such a waiver is granted, the property owner shall provide a site plan, which demonstrates that in the event of a change of use that eliminates the reason for the waiver, there is ample room on the site to provide the number of off-street parking spaces required by this Code. In the event that a change of use or type of occupant is proposed that would alter the potential number of drivers living or working at the dwelling, the application for change of use shall be conditioned on construction of any additional off-street parking spaces required to meet the standards of this Code. 18.56.070 Cooperative Parking Facility A. SHARED PARKING:: When two or more property owners agree to enter into a shared parking agreement, the setbacks and landscaping requirements on their common property line(s) may be waived with that land used for parking, driveway and/or building. B. COVENANT PARKING: When off rite -premises parking is provided on a lot other than the lot of the use to which it is accessory, the following conditions shall apply: 1. Off-street oarkina that is recuired for a principal use may be located off premisesco 3 let r �. r . i3! used when that parking supply ismreauired to meet the minimum number of off-street parkin° spaces 18,56,050), and provided it is accessory to a primary use (note stand-alone parking area) unless allowed by the Land Use Tables 18-2 and 18-6, --A covenant between the owner or operator of the principal use that the covenant parkin° will serve, the owner of the parking spaces, and the City stating the responsibilities of the parties shall be executed. This covenant and accompanying legal descriptions of the principal use and the lot upon which the spaces are to be located shall be recorded with King County, and a copy with the recording number and parking layouts shall be submitted as part of any permit application for development. ----The covenant lot must be within 800 feet of the primary commercial use or a shuttle service to the use must be provided with its route, service and operations approved by the Director. C. When any Shared or Covenant parking agreement between parties, as referenced above, is modified or terminated, the owner of the parking spaces shall be responsible for notifying the Director, In this event, all affected parties shall provide documentation that a minimum of 50% of the required minimum parking will be available within 90 days following termination of the agreement, with the remainder to be available 365 days following termination of the original agreement. If a variance is sought, the application must be submitted within 14 days of the signed agreement to terminate and the reduction in parking spaces will only be allowed if the variance is approved. D. COMPLEMENTARY PARKING: A complementary use is a portion of the development that functions differently than the primary use but is designed to serve or enhance the primary land use without creating additional parking needs for the primary traffic generator. Up to 10% of the usable floor area of a building or facility may be occupied by a complementary use without providing parking spaces in addition to the number of spaces for the principal use. Examples of complementary uses include pharmacies in hospitals or medical offices, food courts or restaurants in a shopping center or retail establishments. 24 Attachment B E. Applications for shared, covenant or complementary parking shall be processed as Type 2 decisions, pursuant to TMC 18.108,020. 18,56.080 Parking for the Handicapped All parking provided for the handicapped, or others meeting definitions of the 1991 Americans with Disabilities Act (ADA), shall meet requirements of the Chapter 11 of the 1994 Uniform Building Code, as amended by Washington Administrative Code, section 51.30, et seq, (See Figure 18-8,) 18,56,090 Compact Car Allowance A, A maximum of 30% of the total off-street parking stalls may be permitted and designated for compact cars. B, Each compact stall shall be designated as such, with the word COMPACT printed onto the stall, in a minimum of eight -inch letters and maintained as such over the life of the use of both the space and the adjacent structure it serves. C, Dimensions of compact parking stalls shall conform to the standards as depicted in Figure 18-6 of this chapter. D. Compact spaces shall be reasonably dispersed throughout the parking lot, 18.56.100 Uses Not Specified In the case of a use not specifically mentioned in this chapter, the requirements for off-street parking facilities shall be determined by the Director. Such determination shall be based upon the requirements for the most comparable use specified in this chapter, Gal 1795 v; . ( r•• 1Ord.. 18.56.110 Landscaping and Screening Landscaping and screening requirements shall be as provided in the Landscape, Recreation, Recycling/ Solid Waste Space Requirements chapter of this title. 1995) 18,56.120 Filing of Plans Detailed plans of off-street parking areas, indicating the proposed development including the location, size, shape, design, curb -cuts, adjacent streets, circulation of traffic, ingress and egress to parking lots and other features and appurtenances of the proposed parking facility, shall be filed with and reviewed by the Community Development Director. The parking area shall be developed and completed to the required standards before an occupancy permit for the building may be issued. The parking lot layout shall be reviewed as part of the underlying land use or the construction permit,. If the proposal includes only reconfiguring of the parking lot such as adding/deleting parking spaces, making changes to the interior parking lot landscaping, or altering fire lanes, but no other land use permit or other construction permit is required, then the restriping proposal shall be reviewed as a Type 2 decision process as outlined in TMC Section '18.108,020. (Ord a 997; 18.56.130 Development Standards for Bicycle Parking A. Required number of bicycle parking spaces: The required number of parking spaces for bicycles are included in TMC 18.56.050, Figure 18-7, B. Location: 1, Required bicycle parking must be located within 50 feet of an entrance to the building or use 2. Bicycle parking may be provided within a building, but the location must be accessible for bicycles C. Safety and Security.' 1. Legitimate bicycle spaces are individual units within ribbon racks, inverted 'U' racks, locking wheel racks, lockers, or other similar permanent structures. 2. If bicycle lockers are used, windows and/or view holes must be included to discourage improper uses. 25 Attachment B 3, If bicycle parking is not visible from the street, a sign must be posted indicating the location of the bicycle parking spaces. 4. All bicycle parking must be separated from motor vehicle traffic by a barrier, curb, post, bollard or other similar device. D, Process: Upon application to and review by the Community Development Director, subject to a Type 1 decision process as outlined in TMC Section 18,108,020, the bicycle parking requirements may be modified or waived, where appropriate. 18,56.135 Electric Vehicle Charging Station Spaces A, Applicability. Regulations are applicable to all parking lots or garages, except those that include restricted electric vehicle charging stations. B. Number of stations. No minimum number of charging station spaces is required. C, Minimum Parking Requirements, An electric vehicle charging station space may be included in the calculation for minimum required parking spaces that are required pursuant to other sections of this chapter. D. Location and Design Criteria. The provision of electric vehicle parking will vary based on the design and use of the primary parking lot. The following required and additional locational and design criteria are provided in recognition of the various parking lot layout options. 1, Where provided, parking for electric vehicle charging purposes is required to include the following: a Signage, Each charging station space shall be posted with signage indicating the space is only for electric vehicle charging purposes. Days and hours of operation shall be included if time limits or tow away provisions are to be enforced. Refer to the Manual on Uniform Traffic Control Devices for electric vehicle and parking signs. Electric Vehicle Parking Sign. Examples: ELECTRIC CHARGING STATION ON 12" x 12" EXCEPT FOR ELECTRIC VEHICLE CHARGING HOUR. CHARGING 7AM '0 6PM 12" x 18" 12'° x 18" b. Maintenance. Charging station equipment shall be maintained in all respects, including the functioning of the charging equipment. A telephone number or other contact information shall be provided on the charging station equipment for reporting when the equipment is not functioning or when other problems are encountered. c. Accessibility, Where charging station equipment is provided within an adjacent pedestrian circulation area, such as a sidewalk or accessible route to the building entrance, the charging equipment shall be located so as not to interfere with accessibility requirements of WAC 51-50-005. d. Lighting. Where charging station equipment is installed, adequate site lighting shall exist, unless charging is allowed during daytime hours only, 2. Charging station spaces for electric vehicles should also consider the following signage information: a. Information on the charging station, identifying voltage and amperage levels and any time of use, fees, or safety information, b. Installation of directional signs at the parking lot entrance and at appropriate decision points to effectively guide motorists to the charging station space(s). Refer to the Manual on Uniform Traffic Control Devices for electric vehicle and directional signs. Directional Sign Examples: 26 x EL c VEP Ct u C 1A ctf�G rSTA t �i`; i 12"x12" 12"x6" 12" x 6" Attachment B "i8.56.140 Administrative Variance from Parking Standards A. General: 1. A request for an administrative variance from required parking standards must be received prior to any issuance of building or engineering permits. Administrative variances are only eligible for requests for reductions of required parking between 1% and 10%. Requests for reductions from minimum parking standards in excess of 10% must be made to the Hearing Examiner, 2. The project developer shall present all findings to the Director prior to any final approvals, including design review, conditional use permit review, building review or any other permit reviews required by the Director, B, Criteria: 1 All requests for reductions in parking shall be reviewed under the criteria established in this section, 2, In addition to the following requirements, the Director may require specific measures not listed to ensure that all impacts with reduced parking are mitigated, Any spillover parking which cannot be mitigated to the satisfaction of the Director will serve as the basis for denial. A reduction may be allowed, pursuant to either an administrative variance or requests to the Hearing Examiner, after: a All shared parking strategies are explored. b. On -site park and ride opportunities are fully explored. c. The site is in compliance with the City's commute trip reduction ordinance or, if not an affected employer as defined by the City's ordinance, agrees to become affected. d, The site is at least 300 feet away from a single-family residential zone, e. A report is submitted providing a basis for less parking and mitigation necessary to offset any negative effects. C. Process: 1, An applicant shall submit evidence that decreased parking will not have a negative impact on surrounding properties or potential future uses. This may take the form of a brief report for administrative variances, Decreases in excess of 10% must be made to the Hearing Examiner, The Director may require additional studies to ensure that negative impacts are properly mitigated, A complete and detailed Parking Demand Study is required for requests reviewed by the Hearing Examiner. 2. All site characteristics should be described in the report, including: a. Site accessibility for transit, b. Site proximity to transit, with 15- to 30-minute headways, c, Shared use of on -site parking, d. Shared use of off -site parking. e. Combined on -site parking. f. Employee density. g. Adjacent land uses. D. Review: Applications for administrative variances far reductions below minimum parking requirements between 1% and 10% shall be processed as Type 2 decisions, pursuant to TMC Section 18.108.020, Applications for reductions from minimum parking requirements in excess of 10% shall be processed as Type 3 decisions, pursuant to TMC Section 18.108.030, including a hearing before the Hearing Examiner, prd, 2338 2012 '95 ,52 (part), 9f,9 27 28 City Council Community Developmen COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes August 28, 2018 - 5:30,p.m. - Hazelnut Conference Room, City Hall City of Tukwila Neighborhoods Committee Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Zak ldan Staff: David Cline, Brandon Miles, Moira Bradshaw, Rick Still, Craig Zellerhoff, Gail Labanara, Tracy Gallaway, Vicky Carlsen, Laurel. Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. BUSINESS AGENDA Motion was made, seconded and carried, to move the presentation to the end of the agenda. A. Off -Street Parking Amendment The proposed Justice Center design includes a parking area that is across South 150th Street from * the main building. This would be a standalone use, not accessory to the building, and therefore not allowed per the Zoning Code. Staff is seeking Committee direction on whether or not to forward the item to the Planning Commission to make a recommendation on modifying regulations for required off-street parking areas to allow the City to use the parcels for the Justice Center parking. A map of the proposed Justice Center layout was distributed. FORWARD TO PLANNING COMMISSION. B. Proposed 2019-2020 Biennial Budggt Staff presented proposed 2019-2020 budgets for the following departments and funds: Parks and Recreation To help balance the City's budget, the department is proposing reductions in the areas of extra labor staffing, supplies, and professional services. Proposals include the elimination of the Fourth of July event and No School Day camps and reduced service levels for Camp Tukwila, senior events, adult basketball, and cooking classes. Land Acquisition and Park Fund (Fund 301) King County park levy funding is currently the main source for this fund, with three projects scheduled in 2019/2020: Parks and Recreation Open Space Plan update, development of a potential park, and final paving of Fort Dent parking lot. Committee members asked clarifying questions about the proposed budgets. Chair Kruller asked staff to make the formatting of the programs associated with Priority Based Budgeting consistent across departments where possible. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. 29 B City ©f Tukwila PLA Planning Commission NING COMMISSION (PC) MINUTES Date: September 27, 2018 Time: 7:40 PM Location: Council. Chambers Present: Chair, Nhan Nguyen; Commissioners, Sharon Mann, Mike Hansen, Louise Strander andHeidi Natters Absent: Vice Chair, Dennis Martinez and Commissioner Miguel Maestas Staff: Minnie Dhaliwal, Planning Supervisor; Moira. Bradshaw, Senior Planner and Wynetta Bivens, Planning Commission Secretary Chair Nguyen opened the public hearing and swore in those>wishing to provide testimony. Commissioner Strander disclosed due to the subject Of the stand-alone parking lots.;and off-street parking, and her family owns a stand-alone parking lot in the City. She recused herself and left the courtroom at 7:45 PM. CASE NUMBER: L18-0070 APPLICANT: City of Tukwila REQUEST: Zoning Code An nth n eat modifying the location requirements for off-street parking as it relates to government offices and police stations LOCATION: City Wide Moira Bradshaw, Senior, ,Plannei, Department of Cornmunity Development gave the presentation for staff. The proposal is.for Zoning Code Amendments to the 1) Landuse Table that lists the various uses allowed in the City; 2) Off-street parking regulations, and to clarify the locational standards for off-street parking Staff handed out an.aerial of the property acquired by the City° for the Justice Center that provided some background on what generated the request rind proposal. PROPOSAL: Add a new category in the Landuse Table for parking areas that are stand-alone for municipal offices and.police stations. To be permitted as conditional use, in all zones where police stations currently are` also conditional We, for a stand-alone parking lot and police station. Staff noted the following: • The anticipated impacts for the proposal are mi• for a very targeted code amendment. • Business parking is currently required to be located on the lot with the business. • The proposal would be supportive of the Growth Management Act. • Four questions in the Tukwila Municipal Code (TMC 18.80.050(b)) will be used as the criteria to address this issue. RECOMMENDATION: 30 27, 2018 Staff is recomn ending approval of the proposed amendment to the Zoning Code be forwarded to the City Council. There were no public cone ents. The public hearing was closed. DELIBERATION: Commissioner Mann discussed using the parking lot for farmer's market. Commissioner Wafters stated that existing structure that is not part of the site should help screen the parking lot. Commissioner Hansen asked what type of notice was provided for this code amendment. Staff clarified that the public hearing notice was published in the Seattle Times and posted on the City's website. Also, Justice Center is subject to design review and the Board of Architectural Review will be making a decision on the design of the Justice Center at a facture date. Additionally, public notice for the conditional use permit and design review will include notification of the sunounding property owners and tenants. The Planning Commission were in consensus�son forwarding the proposed amendment as proposed by staff to the City Council for their consideration. M©TION:. CommissionerHansen made a motion to approve Case N> caber PL18-0060 and L 18-0070 Code Amendments and forward them to the City Council for their approval. Commissioner Waiters seconded the motion. The motion passed unanimously. Submitted by: Wynetta Bivens Planning Commission Secretary 31 Page 3 Public Hearing Mi»utes September 27„ 2018 32 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS ORDINANCES AND TABLE 18-6, "LAND USES ALLOWED BY DISTRICT," AS CODIFIED IN TITLE 18, "ZONING," OF THE TUKWILA MUNICIPAL CODE, AND AMENDING OFF-STREET PARKING REGULATIONS AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 18.56; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila's Zoning Code, codified at Tukwila Municipal Code Title 18, contains provisions pertaining to off-street parking regulations; and WHEREAS, the City Council desires to update the Zoning Code to make amendments to the City's regulations for off-street parking; and WHEREAS, the City wishes to address the need for off -premises parking for the Justice Center project; and WHEREAS, the Zoning Code currently states that required o accessory use on a lot; and s eet parking be an WHEREAS, the City believes the requirements for a secure and safe public criminal justice facility requires the separation of certain uses; and WHEREAS, the Department of Community Development has determined that the proposed amendments for the location of required off-street parking areas for municipal uses and police stations is an emergency that needs immediate consideration; and WHEREAS, the proposed amendments will support the economic well-being of the City; and WHEREAS, the City finds that clarification on the location of required off-street parking is needed; and W: Word Processing\Ordinancesloff-street parking regulations updated strike-thru 9-19-18 doc MB:bjs Page 1 of 6 33 WHEREAS, on September 13, 2018, the City's State Environmental Policy Act (SEPA) Responsible Official issued a Determination of Non -Significance on these proposed amendments; and WHEREAS, on September 19, 2018, the City was informed by the Washington State Department of Commerce that it had met the Growth Management Act notice requirements under RCW 36.70A.106; and WHEREAS, on September 27, 2018, the Tukwila Planning Commission, following adequate public notice, held a public hearing to receive testimony concerning amending the Tukwila Municipal Code as described herein and recommended approval of the amendments; and WHEREAS, on October 22, 2018 the Tukwila City Council, following adequate public notice, held a public hearing to receive testimony concerning the recommendations of the Planning Commission; and WHEREAS, the City Council finds that the proposed amendments serve to further implement the planning goals of the adopted Comprehensive Plan and the Growth Management Act; bear a substantial relation to the public health, safety or welfare; and promote the best long-term interests of the Tukwila community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Table 18-6, "Land Uses Allowed by District" Ordinance No. 2500 §3, as codified in Tukwila Municipal Code (TMC) Chapter 18.09, is hereby amended to modify Table 18-6: "Land Uses Allowed by District," as codified in TMC Title 18, to add a new parking use as set forth below. The amended Table 18-6 is attached as Exhibit A. e441Cermissi "'"''"""""'''"" Parking, areas, for municipal uses and police stations Section 2. TMC Section 18.56.040 Amended. Ordinance Nos. 2518 §13, 2500 §24, 2368 §54, 2251 §66, 1795 §3 (part) and 1758 §1 (part), as codified at TMC Section 18.56.040, "General Requirements," are hereby amended to read as follows: W: Word Processing \OrdinanceslOff-street parking regulations updated strike-thru 9-19-18.doc 34 MB:bjs Page 2 of 6 18,56.040 General Requirements Any required off-street parking and loading facilities shall be developed in accordance with the following standards: 1. LOCATION. located more th a. Any required off-street parking shall be accessary to a primary use except as allowed by the Land Use Tables 18-2 and 18-6; b. Additionally, off -premises parking areas shall be subject to compliance with the covenant parking standards in TMC Section 18.56.070, "Cooperative Parking Facility." 2. PARKING DIMENSIONS. Minimum parking area dimensions for surface and structured parking facilities shall be as provided in Figure 18-6. Standard and compact parking stalls shall be allowed a two -foot landscaping overhang to count towards the stall length. 3. TANDEM PARKING SPACES. In the MDR and HDR zones, tandem spaces (where one car is parked directly behind another) will be allowed for each three bedroom and 1/3 of all two bedroom units. No more than 1/3 of all project parking spaces may be tandem and all tandem parking spaces will be designed for full size rather than compact size vehicles based on the dimensions in Figure 18-6. 4. PARKING AREA AND PARKING AREA ENTRANCE AND EXIT SLOPES. The slope of off-street parking spaces shall not exceed 5%. The slope of entrance and exit driveways providing access for off-street parking areas and internal driveway aisles without parking stalls shall not exceed 15%. 5. DRIVEWAYS AND MANEUVERABILITY. a. Adequate ingress to and egress from each parking space shall be provided without moving another vehicle and without backing more than 50 feet. b. Turning and maneuvering space shall be located entirely on private property unless specifically approved by the Public Works Director. c. All parking spaces shall be internally accessible to one another without reentering adjoining public streets. This standard does not apply to single family, duplex, triplex, fourplex or townhouse uses, or where cooperative parking is approved. d. When off-street parking is provided in the rear of a building and a driveway or lane alongside the building provides access to rear parking area, such driveway shall require a minimum width of twelve feet and a sidewalk of at least a three- foot section, adjoining the building, curbed or raised six inches above the driveway surface. This standard does not apply to single family, duplex, triplex, fourplex or townhouse uses. e. Ingress and egress to any off-street parking lot shall not be located closer than 20 feet from point of tangent to an intersection. W: Word ProcessinglOrdinanceslOff-street parking regulations updated strike-thru 9-19-18A:10c MB:bjs Page 3 of 6 35 f. The Public Works Director or the Community Development Director may require ingress separate from an egress for smoother and safer flow of traffic. 6. The Director may require areas not designed or approved for parking to be appropriately marked and/or signed to prevent parking, 7. SURFACE. a. The surface of any required off-street parking or loading facility shall be paved with permeable pavement, which is the preferred material, or asphalt, concrete or other similar approved material(s) that maintains a durable uniform surface and shall be graded and drained as to dispose of all surface water, but not across sidewalks, b. Any parking stalls provided in excess of the required minimum shall use permeable pavement where technically feasible in accordance with the Surface Water Design Manual, adopted in accordance with TMC Chapter 14.30. c. All traffic -control devices, such as parking stripes designating car stalls, directional arrows or signs, bull rails, curbs and other developments shall be installed and completed as shown on the approved plans. d. Paved parking areas shall use paint or similar devices to delineate car stalls and direction of traffic. e. Where pedestrian walks are used in parking lots for the use of foot traffic only, they shall be curbed or raised six inches above the lot surface. f. Wheel stops shall be required on the periphery of parking lots so cars will not protrude into the public right-of-way, walkways, off the parking lot or strike buildings. Wheel stops shall be two feet from the end of the stall of head -in parking. 8. PARALLEL PARKING STALLS. Parallel parking stalls shall be designed so that doors of vehicles do not open onto the public right-of-way. 9. OBSTRUCTIONS. No obstruction that would restrict car door opening shall be permitted within five feet of the centerline of a parking space. 10. LIGHTING. Any lighting on a parking lot shall illuminate only the parking lot, designed to avoid undue glare or reflection on adjoining premises. 11. CURB -CUTS. All parking areas shall have specific entrance and/or exit areas to the street. The width of access roads and curb -cuts shall be determined by the Public Works Director. The edge of the curb -cut or access road shall be as required by the Public Works Director for safe movement of vehicles or pedestrians. Curb -cuts in single-family districts shall be limited to a maximum of 20 feet in width and the location shall be approved by the Public Works Director. 12. PARKING STALL Parking stalls shall not be used for permanent or semi- permanent parking or storage of trucks or materials. Section 3. TMC Section 18.56.070 Amended. Ordinance Nos. 1795 §2 (part) and 1758 §1 (part), as codified at TMC Section 18.56.070, "Cooperative Parking Facility," are hereby amended to read as follows: W; Word Processing\Ordinances\Qll street parking regulations updated strike-thru 9-19-18.doc 36 MB:bjs Page 4 of 6 18.56.070 Cooperative Parking Facility A. SHARED PARKING: When two or more property owners agree to enter into a shared parking agreement, the setbacks and landscaping requirements on their common property line(s) may be waived with that land used for parking, driveway and/or building. B. COVENANT PARKING: When off sitc premises parking is provided on a lot other than the lot of the use to which it is accessory, the following conditions shall apply: 1. Required off-street parking may be located off -premises when that parking supply is required to meet the minimum number of off-street parking spaces (TMC Section 8.56.050) and is provided as secondary to a principal use exce t as allowed by the Land Use Tables 18-2 and 18-6. 4-2. A covenant shall be executed between the owner or operator of the principal use that the covenant parking will serve, the owner of the parking spaces,. and the City stating the responsibilities of the partiesthall be executed. This covenant and accompanying legal descriptions of the principal use and the lot upon which the spaces are to be located shall be recorded with King County, and a copy with the recording number and parking layouts shall be submitted as part of any permit application for development. g3. The covenant lot must be within 800 feet of the primary commercial use or a shuttle service to the use must be provided with its route, service and operations approved by the Director. C. When any Shared or Covenant parking agreement between parties, as referenced above, is modified or terminated, the owner of the parking spaces shall be responsible for notifying the Director. In this event, all affected parties shall provide documentation that a minimum of 50% of the required minimum parking will be available within 90 days following termination of the agreement, with the remainder to be available 365 days following termination of the original agreement. If a variance is sought, the application must be submitted within 14 days of the signed agreement to terminate and the reduction in parking spaces will only be allowed if the variance is approved. D. COMPLEMENTARY PARKING: A complementary use is a portion of the development that functions differently than the primary use but is designed to serve or enhance the primary land use without creating additional parking needs for the primary traffic generator. Up to 10% of the usable floor area of a building or facility may be occupied by a complementary use without providing parking spaces in addition to the number of spaces for the principal use. Examples of complementary uses include pharmacies in hospitals or medical offices, food courts or restaurants in a shopping center or retail establishments. E. Applications for shared, covenant or complementary parking shall be processed as Type 2 decisions, pursuant to TMC Section 18.108.020. W: Word Processing‘Ordinances1Off-street parking regulations updated strike-thru 9-19-18.doc MB:bjs Page 5 of 6 37 Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, iASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flahe y, C, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: Attachment: Exhibit A, Table 18-6: Land Uses Allowed by District W: Word Processinglordinances\Off-street parking regulations updated strike -thru 9-19-18,doc 38 MB:bjs Page 6 of 6 Table 18-6: Land Uses Allowed by District See Table 18-2 for uses allowed in TUC and Figure 18-1 for uses allowed in Shoreline. For properties zoned LDR, MDR and HDR that are designated as Commercial Redevelopment Areas (see figure 18-9 or 18-10), the uses and development standards of the adjacent commercial zone are permitted and shall apply, subject to the specific criteria and procedures defined in TMC 18.60.060 Adult day care Adult entertainment (subject to location restrictions) Airports, landing fields and heliports (except emergency sites) Amusemen k Animal rendering Animal shelters and kennels, subject to additional State and local regulations (less than 4 cats/dogs no permit) Animal Veterinary, including associated temporary indoor boarding; access to an arterial required Automobile, recreational vehicles or travel trailer or used car sales lots Automotive services, gas (outside pumps allowed), washing, body and engine repair shops (enclosed within a building), and alternate fueling station (not wholesale distribution facilities). Beauty or barber shops 5 ed and breakfast lodging for not more than twelve guests P P P C C P P P C C C CC P P P P P P P P P C C P P P P C3 P C4 P C P P P U P P P P P Bed and breakfast lodging (no size limit specified Bicycle repair shops Billiard or pool rooms Boarding Homes Brew Pubs Bus stations Cabinet shops or carpenter shops employing less than five people Cargo containers see also TMC 18.50.060) Cement manufacturing Cemeteries and crematories Adopted 2016 - Ordinance No, 2500 cr) Page 1 of 1 t P P P P C P P C P P P P P P P P P P P P P P P A&S A&S A&S P U U C C CC P P P P P P P P Page 1 P P P C Dormitory Drive-in theatres Dwelling Detached single family (Includes site built, modular home or new manufactured home). One detached single family dwelling per 0� existing lot permitted in MUO, 0, RCC, NCC, TVS, Dwelling- Duplex, triplex or fourplex or townhouse up to four attac Dwelling- Townhouses Dwelling — Multi -family units above office and retail uses Dwelling —Senior citizen housing, including assisted living facility for seniors *see purpose section of chapter, uses sections, and development standards Dwelling unit —Accessory A A A Page 2 of 11 60 C P p 60/ac P III P p 1111 AP P U_ Pagc 2 Hospitals, sanitariums, or similar institutes Hotels Hydroelectric and private utility power generating plants industries involved with etching, film processing, lithography, printing and publishing nterne oatatTelecommunication Centers Landfills and excavations which the responsible official, acting pursuant to the State Environmental Policy Act, determines are significant environmental actions aundrie self -se dry cle .y a uuuiiuiingn__H!_ 11111111111111111111111111 'Elf A -REM EMI II UUU P P P P 0 P ■ ibraries, museums or art ga P ® P P P P P Manuf./Mobile home parka - leries (public Page 3 of 11. Page 3 MAV,NWAIr"'" .c Pemon(AtMnistratJvapprovat :11111NistaganalittEMMERtua, ,Itoitlysto Manufacturing and industrial uses that have little potential for creating off - site noise, smoke, dust, vibration or other external environmental impacts or pollution: A) Manufacturing, processing and/or packaging pharmaceuticals and related products, such as cosmetics and drugs B) Manufacturing, processing and/or packaging previously prepared materials including, but not limited to, bags, brooms, brushes, canvas, clay, clothing, fur, furniture, glass, ink, paint, paper, plastics, rubber, tile, and wood P19 P19 P P P P P P P P P P P P P C) Manufacturing, processing, assembling, packaging and/or repairing electronic, mechanical or precision instruments such as medical and dental equipment, photographic goods, measurement and control devices, and recording equipment ID) Manufacturing, processing, packaging of foods, such as baked goods, beverages, candy, canned or preserved foods, dairy products and byproducts, frozen foods, instant foods, and meats (no slaughtering) i)) Fermenting and distilling included P19 P P P P P P P P P P ii)) No fermenting and distilling Manufacturing and industrial uses that hove moderate to substantial potential for creating off -site noise, smoke, dust, vibration or other external environmental impacts: A) Manufacturing, processing and/or assembling chemicals, light metals, plastics, solvents, soaps, wood, coal, glass, enamels, textiles, fabrics, plaster, agricultural products or animal products (no rendering or slaughtering) P19 P P P P C C C B) Manufacturing, processing and/or assembling of previously manufactured metals, such as iron and steel fabrication; steel production by electric arc melting, argon oxygen refining, and consumable electrode melting; and similar heavy industrial uses C C P C P P C C) Manufacturing, processing and/or assembling of previously prepared metals including, but not limited to, stamping, dyeing, shearing or punching of metal, engraving, galvanizing and hand forging C P P P C Page 4 of 11 Page 4 40065021116 aPir9 D Manufacturing, processing, assembling and/or packaging of electrical or mechanical equipment, vehicles and machines including, but not limited to, heavy and light machinery, tools, airplanes, boats or other transportation vehicles and equipment E) Heavy metal processes such as smelting, blast furnaces, drop forging or drop hammering nufacturing, refining or storing highly volatile noxious or explosive products (less than tank car lots) such as acids, petroleum products, oil or gas, matches, fertilizer or insecticides; except for accessory storage of such materials arijuana producers, processors, or re "le {with state ued icense ass transit facilities Medical and dental laboratories 21 or expansion of an existing warehouse ortician and funeral homes els ovie theaters with three or fewer screens 22 Movie theaters with more than 3 screens Offices including: medical, dental, government (excluding fire & police stations), professional, administrative, business, e.g. travel, real estate & commercial Office or sample room for wholesale or retail sales, with less than 50% storage or warehousing Outpatient and emergency medical and dental services Park & ride lo Parking areas Parking unici Parks, trails, picnic areas and playgrounds (public), but not including amusement parks, golf courses, or commercial recreation Pawnbroker Planned Shopping Center (mall) Plumbing shops (no tin work or outside storage) Radio, television, microwave, or observation stations and tower Railroad freight or classification yards Railroad tracks (including lead, spur, loading or storage) Recreation facilities (commercial — indoor) — athletic or health clubs Recreation facilities (commercial — indoor), including bowling alleys, skating rinks, shooting ranges P P Page 5 of 1 1 P P P23 P P23 P24 P P c P P P u P P A P P P PP P C P P P P U u U P P2 U u U P P P C C P P P9 P25 P P PP P P C10 C26 C A C P C P P P C3 C4 C C A A A A AA C C C C P P PP P P PP P C P P P P P C C U U P P p C3 p P P P P27 P Page 5 Recreation facilities (commercial — outdoor), including golf courses, golf driving ranges, fairgrounds, anima race tracks, sports fieds Recreation facilities (public), including, but not ited to sports fields, community centers and golf courses CC CC C C CC C C Recreational area and facilities for employees Religious facilities with an assembly area less than 750 sq,ft. Religious facilities with an assembly area greater than 750 sq.ft. and community center buildings Religious facility and community center buildings Removal and processing of sand, gravel, rock, peat, black soil and other natural deposits together with associated structures Rental of vehicles not requiring a commercial driver's license Rental of commercial trucks and fleet rentals requiring a commercial driver's license Research and development facilities Residences for security or maintenance personnel Restaurants including drive through, sit down, cocktail lounges in conjunction with a restaurant A A A A A PPP P P C C C C C P P P AA A A P P C C U U U U P P P A P P u P P P P A A A A A A A P P P A A A A A A PP P P PP Restaurants including cocktail lounges in conjunction with a restaurant Retail sales of furniture appliances, automobile parts and accessories, liquor, lumber/bldg. materials, lawn & garden supplies, farm supplies photo-equip/film processing/ books/magazines/stationery/ clothing/shoes/flowers/plants/pets/jewelry/gifts/rec. equip/ Retail sales, e.g. health/beauty aids/prescription drugs/ food/hadware/notions/crafts/supplies/housewares/electronics/ of gross leasable floor of planned d-use area development is far office use; no auto -oriented sporting goods, and similar items Retail sales as part a mixedevelopment where at e 50% etail sales (e.g., drive-ins service stations) Rock crushing, asphalt or concrete batching or mixing, stone cutting, brick manufacture, marble works, and the assembly of products from the above materials Sales and rental of heavy machinery and equipment subject to landscaping requirements of TMC Chapter 18.52* Salvage and wrecking operations Salvage and wrecking operations which are entirely enclosed within a building Schools and studios for education or self-improvement Page 6 of I 1 P P P P P P P P P P P P P P P P P P P C3 C4 C P C P PP P P P P P P P P9 P28 C10 P P C C P Page .6 ass1fie porova Schools, preschool, elementary, junior & senior high schools (public), and equivalent private schools .19 Secure community transition facility C C CC C C C (public only) Self -storage facilities Sewage lift station P P PPP p P PP U u u UU P P P 1111111111111111111111111.111111111111111111111.11111111 .1111111111111111111111 III 111111111 II 111 P 11111111111111111111111 Shelter Stable (private) Storage (outdoor) of materials allowed to be manufactured or handled within facilities conforming to uses under this chapter; and screened pursuantTMC Chaster 1352 Storage (outdoor) of ma erials is per ed up to a heig t of 20 feet with a front yard setback of 25 feet, and to a height of 50 feet with a front yard setback of 100 feet; security required er - neighborhood detention + treatment facilities Vehicle storage (no 0 arehouse storage and er pump sta ion er utility reservoir and related facilities • eless Telecommunications Facilities (*see T ers onsite, does not include park -and -fly ope or wholesale distribution facilities C Ch_ 18_58 1.11.1111111111. A30 A30 A30 ENE NOE P3 1111 C IIIIIII 111 IIII , P ' P P P P 11111111111111111111.1 H=1111 u 1.11111...11.1111111111111111111 tp u iii 111111111.10=_=11.11 MI P P PPP PPPPP PPP P Note: The Director of Community Development will make a determination for uses not specifically listed in the Zoning Code. The Director will consider whether the proposed use is: a. Similar in nature to and compatible with other uses permitted out right within a similar zone; and b. Consistent with the stated purpose of the zone; and c. Consistent with the policies of the Tukwila Comprehensive Plan. 01 Page 7 of 1 1 Page 7 I. Adult entertainment establishments are permitted, subject to the following location restric a. No adult entertainment establishment shall be allowed within the following distances zones are located within or outside the City limits: n he following specified uses, areas or zones, whether such uses, areas or (1) In or within 1,000 feet of any LDR, MDR, I-1DR, MHO, 0, NCC, RC, RCM or TUC zone districts gar any other residentially -zoned property; (2) In or within one-half mile of: (a) Public or private school with curricula equivalent to elementary, junior or senior (b) Care centers, preschools, nursery schools or other child care facilities: (3) in or within 1,000 feet of (a) public park, trail or public recreational Facility; or (b) church, temple, synagogue or chapel; or (c) public library. b. The distances specified in TMC Section 18,30,020.1.a shall be measured by following a straight line from the nearest point of the property parcel upon which the proposed use is to be located, to the nearest point of the parcel of property or land use district boundary line from which the proposed land use is to be separated. c. No adult entertainment estal section shall be measured by h schools, or any facility owned or operated by such schools: and tartent shall be allowed to locate within 1.,000 feet of an existing adult entertainment establishment. The distance specified in th owing a straight line between the nearest points of public entry into each establishment . No dismantling of cars or travel trailers or sale of used parts allowed. 3. Retail sales of health and beauty aids, prescription drugs, food, hardware, notions, crafts and craft supplies, housewares, consumer electronics, photo equipment, and film processing, books, magazines, stationery, clothing, shoes, flowers, plants, pets, jewelry, gifts, recreation equipment and sporting goods, and similar terns; retail services such as beauty and barber shops, outpatient and emergency medical/dental services, and recreation/health clubs. Retail sales and services are limited to uses of a type and size that clearly intend to serve other permitted uses and/or the employees of those uses. 4. Retail sales of health and beauty aids, prescription drugs, food, hardware, notions, crafts and craft supplies, housewares, consumer electronics, photo equipment, and film processing, books, magazines, stationery, clothing, shoes, flowers, plants, pets, jewelry, gifts, recreation equipment and sporting goods, and similar items; retail services such as beauty and barber shops, financial services, outpatient and emergency medical/dental services, and recreation/health clubs. Retail sales and services are limited to uses ofa type and size that clearly intend to serve other permitted uses and/or the employees of those uses. 5. Bed and breakfast facilities, provided: a. the manager/owner must live on -site, b, the maximum number of residents, either permanent or temporary, at any one time is twelve, c. two on -site parking spaces for the owner and permanent residents and one additional on -site parking space is provided for each bedroom rented to customers, d. the maximum length of continuous stay by a guest is 14 days, e. breakfast must be offered on -site to customers, and f. all necessary permits or approvals are obtained from the Health Department. 6. Colleges and universities with primarily vocational curriculum if associated with an established aviation, manufacturing or industrial use, Page 8 of 11 7,. Commercial parking; provided it is: a, located within a structure having substantial ground floor retail or commercial activities and designed such that the pedestrian and commercial environments are not negatively impacted by the parking use; or b_ located at least 175 feet from adjacent arterial streets and behind a building that, combined with appropriate Type III landscaping, provides effective visual screening from adjacent streets. 8. Commercial parking subject to TMC Chapter 18.56, Off -Street Parking and Loading Regulations, 9. Offices including, but not limited to, software development and similar uses, financial services, schools forprofessional and vocational education if associated with an established aviation, manufacturing or industrial use, less than 20,000 square feet. This category does not include outpatient medical and dental clinics. 10. Offices including, but not limited to, software development and similar uses. financial services, schools for professional and vocational educati an established aviation, manufacturing or industrial use, 20,000 square feet and over. 1 I. Correctional institution operated by the City of Tukwila. 12. Family child care homes, provided the facility shall be licensed by the Department ted with ssor agency and shall provide a safe passenger loading zone, 13, Dormitory as an accessory use to other uses that are otherwise permitted or approved conditional uses such as churches, universities, colleges or schools. 14. Allowed alter residential design manual with criteria for approval is adopted by ordinance, 15, Dwelling - multi -family units on a lot that does not front on Tukwila International Boulevard South, subject to the 1-iDR requirements of TMC Section 18.50,083, Maximum Building Length, and `t MC Section 18.52.060, 2.-4, Recreation Space Requirements. 16. Dwelling - Multi -family unit nature); must be located on prope Max.. 22,0 units/acre except senior citizen 'housing which is allowed to l00 units re, as a mixed -use development that is non -industrial in adjacent to and not greater than 500 feet front the Green River, Tukwila Pond, or Minkler Pond. 17. See TMC Section 18.50.220 for accessory dwelling unit standards. 18. 'Manufactured/mobile home park, meeting the following requirements: a. the development site shall comprise not less than two contiguous acres; b. overall development density shall not exceed eight dwelling units per acre; c. vehicular access to individual dwelling units shall be from the interior of the park; and d, emergency access shall be subject to the approval of the Tukwila Fire Department. 19, NCC allows businesses that include a retail component in conjunctionwith their manufacturing operation and meeting other performance standards of Chapter 18='22. These businesses may manufacture, process, assemble and/or package the following: a, foods, including but not limited to baked goods, beverages, candy, canned or preserved foods, dairy products and by products, frozen foods, instant foods and meats (no slaughtering); b. pharmaceuticals and related products such as cosmetics and drugs; c, bags, brooms, brushes, canvas, clay, clothing, fur, furniture, glass, ink, paints, paper, plastics, rubber, the and wood; Page 9 of 11 d. e, f. electronic,, mechanical, or precision instruments; other manufacturing and assembly of a similar light industrial character; industries involved with etching, lithography, printing, and publishing, meeting the City's performance standards and offering their services to the local populace on a walk-in basis; businesses that service and repair the above products, that arc entirely enctosed within a building, ofii basis and meeting the City's performance standards, 20. Where the underlying zoning is 111 or TVS. 21. Minor expansion of an existing warehouse if the followin The area of the proposed expansion may not exceed 5% of the floor area of the existing warehouse; The proposed expansion will not increase any building dimension that is legally non -conforming; Only one minor expansion may be permitted per warehouse in existence as of the date of adoption of tIt The proposed expansion must be constructed within two years of the date of approval; The proposed development shall be compatiblegenerally with the surrounding land uses in terms of tra All measures have been taken to minimize the possible adverse impacts the proposed expansion may lit 22. b. c. d, e. f, Movie th a, b. c, d. ing their e vices to the local populace on a walk-in ukwila South Project Development Agreement; and pedestrian circulation, building and site des on the area in which it is located, caters with more than three screens if the following criteria are met: The applicant must demonstrate through an economic analysis that the theater will not have a significant financial impact on any other theater in Tukwila; TI`he proposed development shall be compatible generally with the surrounding land uses in terms of traffic and pedestrian circulation, building and site design; The proposed theater must demonstrate substantial conformance with the goals and policies of the Comprehensive Land Use Policy Plan and the Tukwila. South Master Plan; All measures have been taken to mi ize the possible adverse pact the proposed theate 'e on the area in which it 23, Offices, when such offices occupy no more than the first two stories of the building or basement and floor above, 0 ted, 24. Offices, when such offices occupy no more than the first two stories of the building, or basement and floor above, or three stories, in the Urban Redevelopment Area along Tukwila International Boulevard. 25. Offices' 26. Oft t be associated with another permitted use (e,g,, administrative offices fora manufacturing company present within the M1C). s not associated with other .permitted uses and excluding medical/dental clinics, subject to the folio location and size restrictions. a. New Office Developments: (I) New office developments shall not exceed 100,000 square feet of gross floor area per lot that was legally established prior to 09/20/2003. (2j No new offices shall be allowed on lots that abut the Duwamish. River and are north of the turning basin. The parcels that are ineligible for stand-alone office uses are shown in Figure 18-12. b. An existing office development established prior to 12/1.1/1995 (the effective date of the Comprehensive Plan)' that exceeds the maximum size limitations may be recognized as a conforming Conditional Use under the provisions of this code. An existing office development established prior to 12/1 1/ 1995 (the effective date of the Comprehensive Plan) may convert to a stand-alone office use subject to the provisions of this code- 27„ Planned shopping center (mall) up to 500,000 square feet. Page 10 of 11 28, Schools for professional and vocational education tf associated with an established aviation, manufacturing or industrial use. 29. Secure community transition facility, subject to the following location restrictions; a. No secure community transition facility shall be allowed within the specified distances from the following uses, areas or zones, whether such uses, areas or zones are located within or outside the City limits; (I) In or within 1,000 feet of any residential zone. (2) Adjacent to, immediately across a street or parking tot from, or within the line of sight of a "risk potential activity/facility"` as defined in RCW 71.09,020 as amended, that include: (a) Public and private schools; (b) School bus stops; (c) Licensed day care and licensed preschool facilities, fd) Public parks, publicly dedicated trails, and sports fields; (e} Recreational and community centers; {fy Churches, synagogues, temples and mosques; and (g Public libraries. (3 One mile from any existing secure community transitional facility or correctional institution. b. No secure community transition facility shall be allowed on any isolated parcel which is otherwise considered eligible by applying the criteria listed under TIC 18.38.050-12.a, but is completely surrounded by parcels ineligible for the location of such facilities. c. The distances specified in T1v1C I8,38..050-1.2.a shall be measured as specified under Department of Social and Health Services guidelines established pursuant to RCW 71.09285, which is by following a straight line from the nearest point of the property parcel upon which the secure community transitional facility is to be located, to the nearest point of the parcel of property or land use district boundary line from which the proposed land use is to be separated. d. The parcels eligible for the location of secure community transition facilities by applying the siting criteria listed above and information available as of August 19, 2002, are shown in Figure 18-I 1, "Eligible Parcels for Location of Secure Community Transition Facilities." Any changes in the development pattern and the location of risk sites/facilities over time shall be taken into consideration todetermine if the proposed site meets the siting criteria at the time of the permit application. 30_ Private stable, if located not less than 660 feet from front lot line nor les or pony for each 20,000 square feet of stable and pasture area, but not more 31. No night clubs. 32. Theaters for live performances only, not including adult entertainment establishments. Ptae 11 of 11 0 feet from a side or rear lot line. It shall provide capacity for not more than one horse, mule otal of two of the above -mentioned animals shall be allowed on the same lot, 50 City Council Coi City of Tukwila unity Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes October 9, 2018 5:30 p.m. o Hazelnut Conference Room, City Hall Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Zak Idan Staff: David Cline, Jack. Pace, Vicky Carlsen, Jeff Friend, Stephanie Gardner, Moira Bradshaw, Derek Speck, Brandon Miles, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. PRESENTATIONS II. BUSINESS AGENDA A. Grant Agreement:, King County Veterans, Seniors and Human Services Levy (VSHSL1 Staff is seeking Council approval to accept $77,500 in VSHSL funding from the King County Department of Community and Human Services Division. Funds will be used to develop an Older Adult Recreation and Services Needs Assessment and to perform minor capital improvements at the Community Center to update or enhance accessibility. No City matching funds are required for this award. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. B. Ordinance. Off -Street Parking Regulations Staff is seeking Council approval of an ordinance that would allow off -premises parking areas for municipal uses and police stations as a conditional use in most zones as well as clarify standards for locating parking areas. The new Justice Center will include public parking across the street which is not allowed in the current code. The amendment is being handled as an emergency because it meets the requirements of preserving the welfare of the public, supporting the economic well-being of the city, and addressing the absence of public facilities and services. The Planning Commission recommends approval of the amendment. Chair Kruller asked if other potential uses, such as a farmer's market, would be possible under the amendment, and staff replied that they would. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. C. 2019-2020 Biennial Budget Staff presented proposed 2019-2020 budgets for the Lodging Tax (101 Fund). This fund includes the 10/© special excise tax revenue charged on certain overnight stays in Tukwila, and use is limited to tourism promotion. Staff pointed out that the memo includes a typo for 2012 revenue it should be $522,033. The City's supply of hotel rooms continues to increase, but supply is starting to catch up to demand. Projected revenues are $775,000 for 2019 and $800,000 for 2020. Expenditures in 2019 and 2020 will be for the continuation and development of events, a 51 52 COUNCIL AGENDA S: °PSIS 8 rri,n Darr 1©/22/ :8 11/0 8 1'rer'arta h BD BD ITEM INFORMATION SPONSOR: BILL DEVLIN ITEM No. 4.B. ;N.ALA 1 NIDA D0/22 Automated safety camera pilot project and corresponding ordinance The Council is being asked to consider and approve the automated safety camera program and the corresponding ordinance. RINIIMED 7.4 itltg, ns &inftastructur DATE: 10/15/18. Finance Comm. ® Parks Comm. 1 ' ":[ I I? C'H. ..I HOUGARDY RECOMMENDATIONS: SPU! S(`iRi D\II\. Police CoNIM I" FJ Unanimous Approval; Forward to Co mrr it ee of the Whole COST IMPACT I FUND SOURCE t"�"121 l�J:(il.lR1I 1. AMOUNT BUDGETED $N/A $ Fund Source: Comments: No Upfront Cost APPROPRIATION REQUIRED ITG. DATE 0/22/18 RECORD OF COUNCIL ACTION TG. DATE 22/18 ATTACHMENTS Informational Memorandum dated 10/10 Powerpoint Presentation Ordinance Automated Safety Camera RCW/Timeline Handout from 10/ 15/18 Public Safety Corn. meeting inutes from the Public Safety Corn. meeting of 10/ .5/ 18 53 54 City of Tukwila INFORMATIONAL TO: Public Safety Committee FROM:. BY: Bruce Linton, Chief of Police Bill Devlin, Sergeant Traffic Division CC: Mayor Ekberg DATE: 1 OM 0/2018 SUBJECT: Automated Safety Camera Pilot Project Presentation ,Alan Ekberg, Mayor EIMORANDUM ISSUE Increase public safety on the city roadways through enforcement and education using automated red-light cameras. BACKGROUND The most prevalent complaint from our residents is speeding on our arterials and neighborhoods. Our traffic Division has a difficult time keeping up with the increased call for enforcement, In addition to leveraging this technology for increased efficiency, studies have shown that red light cameras will make the city streets safer by reducing red light running violations. They are currently used in King, Pierce, Snohomish, Spokane, and Chelan counties. Here in King County there are programs in Bellevue, Des Moines, Federal Way, Issaquah, Kent, Lake Forrest Park, Mercer Island, Renton, and Seattle, ANALYSIS Red light running nationally causes hundreds of deaths, tens of thousands of injuries and billions of dollars in property damage, A driver runs a red light about every 20 minutes and more frequently during peak times. Studies show that automated safety cameras have reduce red light running, which in turn reduces the potential serious injury right angle collisions, They educate the public and that education has a spillover effect to the non -camera intersections. They will assist with increased traffic flow and increase the safety of police officers. The camera systems will assist with better tracking of intersection statistics such as traffic flows, number of vehicles, peak hours of the days, number of collisions, and tickets issued in these intersections. They will provide more efficient service with no additional FTE's. The Police, Prosecutor, City Attorney, Public Works, and the Tukwila Municipal Court supports the program. Studies show that nationally a high percentage of the public is in favor of automated red-light cameras and the Tukwila Police Department has reached out at community meetings and through social media to verify support in our area. PROPOSED INTERSECTIONS The proposed intersections for the pilot project were analyzed using collision data, projected violations, layout and potential design difficulty for the cameras system placement. The following proposed intersections are as follows: Boeing Access at Martin Luther King Jr (Southbound and Eastbound - WSDOT), Southcenter Parkway at Strander Blvd (Northbound and Westbound), and Grady at Interurban Ave South (Eastbound and Westbound -WSDOT). Companies such as ATS has worked with WSDOT intersections. The Red -Light vendors will do the installations, that is the normal business model. Signage is required by the RCW and the City will install and maintain them at their expense (vendors will provide the technical assistance with the recommending placement). The cameras have a minimal power draw and will utilize 55 INFORMATIONAL MEMO Page 2 existing power. If power is not available, the vendor will bring power in and that power will then be available for other city users. These requirements are all part of the contractual agreement. PUBLIC RECORDS REQUESTS AND RETENTION Public records requests are forwarded to the city and the city can request needed 'information from the selected vendor. Images must be retained and accessible up through the exhaustion of the appeals process and then destroyed. VENDOR SELECTION The Police Department has drafted an RFP to select a suitable vender. The review and selection process will incorporate criteria based on experience and a broad level of Service focused on past successes in other jurisdictions. FINANCIAL IMPACT Considering normal Red-light Camera Vendor business models, there is no upfront cost, and the per camera, per month charge quoted is estimated at $4,500.00 to $5,000.00. These programs are self -funding and vendors normally require a 3-5-year contract to actualize their return on investment. RECOMMENDATION Forward to the Council for consideration and approval of the proposal of the 3-year Pilot Program proposal along with the required ordinance at the and ordinance at the October 22, 2018 Committee of the Whole meeting and subsequent November 5, 2018 Regular Meeting. Further, recommend a phased process for the implementation which affords the Council an opportunity to off ramp at various junctures prior to an actual contract being signed. This affords the department to work through the multiple steps required to ensure a successful program. ATTACHMENTS - Automated safety cameras pilot project power point -Draft automated safety camera city ordinance - RCW for automated safety camera systems - Red-light Camera Timeline 56 W:2O dlightCamerasl ©.15,dac ukwi/a, Washington Automated Traffic Safety Camera Program 01 op Meras will Make the -city streets -safer, 'by reducing'red lightrunning.W will reduce potentially -serious injury right angle collisions. Cameras will educate the public with potential spillover to surrounding non - camera intersections, which, will help with traffic flow. Cameras will assist with internal investigations, law suits, and traffic collisions in the intersections. Cameras will increase safety of police officers and provide more efficient service, with no additional FTE's.* Camera will allow for better tracking of vehicles, collisions, and tickets issued in these intersections. Police, Prosecutor, City Attorney, Public Works, and Court supports this program, and studies show that nationally a high percentage of the public are in favor of RLC. Automated enforcement refers tb trie use `cif Cameras tb enforce traffic safety laws in this case we are talking about red Light running 24/7. Their primary purpose is to improve traffic safety by modifying driver behavior. Many states have laws that explicitly authorize automated enforcement. Here in Washington it is RCW 46.63.170. The most common type of automated program is for red light violations. The use of cameras to enforce speed limits is less common, out increasing, especially in school zones. Many jurisdictions treat automated enforcement citations just like parking tickets in that the registered owner is liable. Parking tickets do not result in points and/or not recorded on a driver's record. 6) in our State/area tere are currently 17 programs, with 343 Safety arherds They are used in King, Pierce, Snohomish, Spokane and Chelan Counties King County ATS camera programs include Bellevue (9), Des Moines (1 1), Federal Way (16), Issaquah (2), Kent (8), Lake Forrest Park (11), Mercer Island School District (5) Renton (18) Seattle (59), Seattle Public Schools (120) Their primary purpose to irprve traffic safety From our mission statement -We provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests, this includes our roadways. And from our core values we are Responsive - We are timely and effective in the delivery of great customer service. We continually strive to find innovative ways to improve. These cameras are an innovative way to make a streets safer. 2, Why is red light running a problem? Red light Runners cause hundreds of deaths, tens of thousands of injuries, and billions of dollars in property damage each year. In 2016, 800 people were killed, and an estimated 137,000 were injured in crashes that involved red light running. 6) N National studies show that in intersections prior to the Use of red light cameras, a motorist ran a red light about every 20 minutes and during peak times it was more frequent. One analysis of red-light violation data from 19 intersections without red light cameras, in four different states, found a violation rate of 3.2 per hour per intersection. Yes, in addition to the decrease in red light running at camas eip sites, studies show thiseffect is carried over to nearby signalized intersections that are not equipped with red light cameras. An Insurance Institute for Highway Safety (IIHS) international red-light camera study concluded that cameras lower red lig qt violations by 40-50 percent. m► A 2016 Institute study corn oaring large cities with red light cameras to those without found the devices reduced the red-light running crash rate by 21 percent and the rate of all types of fatal crashes at signalized intersections by 14 percent. Previous II -IS research in California found significant citywide crash recuctions followed the introduction of red-light cameras and injury crashes at intersections with traffic signals were reduced by 29 percent. 6) Front into side collisions„right ankle), le Grist to most closely assccia with red light running, at these intersections declined by 32 percent overall, and front side crashes involving injury fell 68 percent. An institute review of international red-light camera studies concluded that cameras reduce injury crashes by 25-30 percent. The Cochrane Collaboration, an international public health organization, reviewed 10 controlled before -after studies of red-light cameras effectiveness. Based on the most rigorous studies, there was an estimated 13-29 percent reduction in all types of injury crashes and a 24 percent reduction in right angle injury crashes. e studies la retied lhtle red light tiaras e front -into -side collisions and overall injury crashes, they can increase rear -end crashes, however such crashes tend to be much less severe that front -into -side crashes, so the net affect is positive. The study sponsored by the Federal Highway Administration evaluated red light camera programs in seven cities and they found that overall, right-angle crashes decreased by 25 percent while rear -end collisions increased by 15 percent. -Boeing Access Road at, MLK`dr Way`S' (21 /2-0/5/13/.1) S 133 rd Ave S and interurban Ave S (22/9-9/6/6/11 Sauihcenter Parkway at Strander Blvd (34/5-2/15/9/5) W- Valley at 1804' Ave S 126/5-3/3/'3/4/4) Grady and Interurban Ave S (24/5-5/9/10 Southcenter Blvd a1 61-' Ave S (Slats Fram1/1/14-12/31/16, 39 with 16 being right angle crashes, ersons injured; 16 sideswipe; 6 rear end crashes; I fixed abject), m► After analysis of proposed intersections using collision stats and topography narrowed it down to three intersections, two directions each for the Pilot Project: Boeing Access Rd @ Martin Luther King Jr Wy - SB and EB directions Southcenter Parkway @ Strander Blvd - NB and WB directions Grady Wy @ Interurban Ave S - EB and WB directions rn obe Controller Violation Capture (Video & Data) C ion Issued 0) Pdyatent Support 24/T availability View violation Images & video • FAQa - ©nlinepayments Welmea Ra Vota;ionInfe,teya, • Customer service reps = 8:00 AM-8:00 PM EDT • Inquiries regarding violations • Payments by phone Citation Recipient Payment Support o upfrornf:`ccsf The ui r er f'i cr n c and ,contracted company (3 Year contract required mdi twine b $500.00 per sign includes installation cost by the city, 6 signs 2 per intersection- Signage is required by the RCW - $3,000.00 $4,500.00 - $5,000.00 per camera, per month - $360,000.00 1 FTE for the court for the pilot project - $108,845.00 Judge pro tern for additional mitigation hearings for citations and interpreters - $16,000.00 Total budget - $487,845.00 Public Safety Committee Community Orientated Police Citizens Advisory Board Tukwila International Boulevard Action Committee Tukwila Reporter Newspaper Hazelnut Publication City of Tukwila Website linked to Police Department Website October 18,2018 Draft proposal & REP November 18, 2018 Vender selection and site surveys December 18, 2018 Contract review and Council approval January 2019 Red Light Camera Pilot program begins �► March 2019 Quarterly analysis of the program begins im June, September, December of 2019 Quarterly analysis January 2020 Annual Analysis January 2021 Annual Analysis with updates as requested October 2021 Final Public Safety Committee upcate, full in determination pie entation Cameras will make the city streets safer, by reducing red light running, vhich, will reduce potentially serious injury right angle collisions. Cameras will educate the public with potential spillover to surrounding non - camera intersections, which, will help with traffic flow. �► Cameras will assist with internal investigations, law suits, and traffic collisions in the intersections. Cameras will increase safety of police officers and provide more efficient service, with no additional FTE"s.* Camera will allow for better tracking of vehicles, collisions, and tickets issued in these intersections. • Police, Prosecutor, City Attorney, Public Works, and Court supports this program, and studies show that nationally a high percentage of the public are in favor of RLC. w 74 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW CHAPTER OF THE TUKWILA MUNICIPAL CODE AUTHORIZING THE USE OF AUTOMATED TRAFFIC SAFETY CAMERAS AND ADOPTING STANDARDS RELATED THERETO, TO BE. CODIFIED AS TUKWILA MUNICIPAL CODE CHAPTER 9.22; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, very serious traffic accidents involving right-angle collisions at high rates of speed are often the result of drivers running red lights; and WHEREAS, studies show that these accidents result in more serious injury and deaths than other accidents at signalized intersections; and WHEREAS, locating automated traffic safety cameras at signalized intersections has been shown to reduce the frequency of traffic violations at these intersections and has resulted in a corresponding reduction in injuries and associated economic costs; and WHEREAS, the City has arterial intersections that would benefit from the strategic placement of automated traffic safety cameras; and WHEREAS, the City of Tukwila desires to improve traffic safety and pedestrian safety throughout the City with emphasis on critical intersections; and WHEREAS, the Washington State Legislature has adopted Chapter 46.63 RCW, which authorizes local jurisdictions to use automated traffic safety cameras at arterial intersections, subject to some limitations; and WHEREAS, in accordance with RCW 46.63.170(1)(a), the City has prepared an analysis of the locations where automated traffic safety cameras are proposed to be located; W; Word Processing lordinanceslAutomated traffic safety cameras 7-25-1.doc WD:b s Page 1 of 5 75 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Chapter 9.22 of the Tukwila Municipal Code Established. A chapter of the Tukwila Municipal Code entitled "Automated Traffic Safety Cameras," to be codified as Tukwila Municipal Code (TMC) Chapter 9.22, is hereby established to read as follows: CHAPTER 9.22 AUTOMATED TRAFFIC SAFETY CAMERAS Sections: 9.22.010 Automated traffic safety cameras — Detection of violations — Restrictions 9.22.020 Notice of infraction 9.22.030 Prima facie presumption 9.22.040 Infractions processed 9.22.050 Fine 9.22.060 Nonexclusive enforcement Section 2. Regulations Established. TMC Section 9.22.910, "`Automated traffic safety cameras — Detection of violations — Restrictions," is hereby established to read as follows: 9.22.010 Automated traffic safety cameras — Detection of violations — Restrictions A. City law enforcement officers and persons commissioned by the Tukwila Police Chief are authorized to use automated traffic safety cameras and related automated systems to detect and record the image of stoplight violations at the intersection of two arterials; provided, however, pictures of the vehicle and the vehicle license plate may be taken only while an infraction is occurring, and the picture shall not reveal the face of the driver or of any passengers in the vehicle. B. Each location where an automated traffic safety camera is used shall be clearly marked by signs placed in locations that clearly indicate to a driver that the driver is entering a zone where traffic laws are enforced by an automated traffic safety camera. C. "Automated traffic safety camera" means a device that uses a vehicle sensor installed to work in conjunction with an intersection traffic control system or a speed measuring device, and a camera synchronized to automatically record one or more sequenced photographs, microphotographs or electronic images of the rear of a motor vehicle whenever a vehicle fails to stop when facing a steady red traffic control signal as detected by a speed measuring device. W Word Processing\Ordinances Automated traffic safety cameras 7-25-18,doc 76 WR,bjs Page 2 of 5 Section 3. Regulations Established. TMC Section 9.22.020, "Notice of infraction," is hereby established to read as follows: 9.22.020 Notice of infraction A. Whenever any vehicle is photographed by an automated traffic safety camera, a notice of infraction shall be mailed to the registered owner of the vehicle within 14 days of the violation, or to the renter of a vehicle within 14 days of establishing the renter's name and address. A person receiving a notice of infraction based on evidence detected by an automated traffic safety camera may respond to the notice by mail. B. If the registered owner of the vehicle is a rental car business, the law enforcement agency shall, before a notice of infraction is issued, provide a written notice to the rental car business that a notice of infraction may be issued to the rental car business if the rental car business does not, within 18 days of receiving the written notice, provide to the agency by return mail: (1) a statement under oath stating the name and known mailing address of the individual driving or renting the vehicle when the infraction occurred; or (2) a statement under oath that the business is unable to determine who was driving or renting the vehicle when the infraction occurred; or (3) in lieu of identifying the vehicle operator, the rental car business may pay the applicable penalty, Timely mailing of this statement to the agency shall relieve the rental car business of any liability under this chapter for the infraction. C. The law enforcement officer issuing a notice of infraction shall include with it a certificate or facsimile thereof, based upon the inspection of photographs, microphotographs or electronic images produced by an automated traffic safety camera, citing the infraction and stating the facts supporting the notice of infraction. This certificate or facsimile shall be prima facie evidence of the facts contained in it and shall be admissible in a proceeding charging a violation under this chapter. The photographs, microphotographs or electronic images evidencing the violation must be available for inspection and admission into evidence in a proceeding to adjudicate the liability for the infraction. Q. The registered owner of a vehicle is responsible for an infraction detected through the use of an automated traffic safety camera unless the registered owner overcomes the presumption set forth in TMC Section 9.22.030, or, in the case of a rental car business, satisfies the conditions under TMC Section 9.22.020.B. If appropriate under the circumstances, a renter identified under TMC Section 9.22.020.B is responsible for an infraction. E. All photographs, microphotographs or electronic images prepared under this chapter are for the exclusive use of law enforcement in the discharge of duties under this chapter and, as provided in RCW 46.63.170(1)(g), they are not open to the public and may not be used in a court in a pending action or proceeding unless the action or proceeding relates to a violation under this chapter. No photograph, microphotograph or electronic image may be used for any purpose other than enforcement of violations under this chapter nor retained longer than necessary to enforce this chapter. W: Word Processing\©rdinances\Automated traffic safety cameras 7-25-18.doc WD:bys Page 3 of 5 77 Section 4. Regulations Established. TMC Section 9.22.030, "Prima facie presumption," is hereby established to read as follows: 9.22.030 Prima facie presumption A. In a traffic infraction case involving an infraction detected through the use of an automated traffic safety camera under this chapter, proof that the particular vehicle described in the notice of traffic infraction was involved in a stoplight violation, together with proof that the person named in the notice of infraction was at the time of the violation the registered owner of the vehicle, shall constitute in evidence a prima facie presumption that the registered owner of the vehicle was the person in control of the vehicle at the point where, and for the time during which, the violation occurred, B. This presumption may be overcome only if the registered owner, under oath, states in a written statement to the court or in testimony before the court that the vehicle involved was, at the time, stolen or in the care, custody or control of some person other than the registered owner. Section 5, Regulations Established. TMC Section 9.22.040, "Infractions processed," is hereby established to read as follows: 9.22.040 Infractions processed Infractions detected through the use of automated traffic safety cameras shall be processed in the same manner as parking infractions. Section 6. Regulations Established. TMC Section 9.22.050, "Fine," is hereby established to read as follows: 9.22.050 Fine The fine for an infraction detected under authority of this chapter shall be a base monetary penalty of $136.00; and provided further, that whenever, in the future, the state of Washington increases the fine imposed under this chapter, by legislation or court rule, the City's fine shall be increased to a like amount upon the effective date of such legislation or court rule. Section 7. Regulations Established. TMC Section 9.22.060, "Nonexclusive enforcement," is hereby established to read as follows: 9.22.060 Nonexclusive enforcement Nothing in this chapter prohibits a law enforcement officer from issuing a notice of traffic infraction to a person in control of a vehicle at the time a violation occurs under RCW 46.63.030(1)(a), (b) or (c). W: Word ProcessinglordinanceslAutomated traffic safety cameras 7-25-18.doc 78 wa.bjs Pacte4of5 Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Dated This ordinance or a summary thereof shall be published in the official newspaper of the City and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWI!_A, /ASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy ©"Flahe C, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W. Word Processing)©rdinanceslAutortiated traffic safety cameras 7-25-18,doc WD:bjs Page 5 of 5 79 80 RCW' Automated traffic safety cameras --Definition, (1) The use of automated traffic safety cameras for issuance of notices of infraction is subject to the following requirements: (a) The appropriate local legislative authority must prepare an analysis of the locations within the jurisdiction where automated traffic safety cameras are proposed to be located: (i) Before enacting an ordinance allowing for the initial use of automated traffic safety cameras; and (i) before adding additional cameras or relocating any existing camera to a new location within the jurisdiction. Automated traffic safety cameras may be used to detect one or more of the following: Stoplight, railroad crossing, or school speed zone violations; or speed violations subject to (c) of this subsection. At a minimum, the local ordinance must contain the restrictions described in this section and provisions for public notice and signage, Cities and counties using automated traffic safety cameras before July 24, 2005, are subject to the restrictions described in this section, but are not required to enact an authorizing ordinance. Beginning one year after June 7, 2012, cities and counties using automated traffic safety cameras must post an annual report of the number of traffic accidents that occurred at each location where an automated traffic safety camera is located as well as the number of notices of infraction issued for each camera and any other relevant information about the automated traffic safety cameras that the city or county deems appropriate on the city's or county's web site, (b) Except as provided in (c) of this subsection, use of automated traffic safety cameras is restricted to the following locations only: (i) Intersections of two arterials with traffic control signals that have yellow change interval durations in accordance with RCW , which interval durations may not be reduced after placement of the camera; (ii) railroad crossings; and (iii) school speed zones. (c) Any city west of the Cascade mountains with a population of more than one hundred ninety-five thousand located in a county with a population of fewer than one million five hundred thousand may operate an automated traffic safety camera to detect speed violations subject to the following limitations: (i) A city may only operate one such automated traffic safety camera within its resaective jurisdiction; and (ii) The use and location of the automated traffic safety camera must have first been authorized by the Washington state legislature as a pilot project for at least one full year. (d) Automated traffic safety cameras may only take pictures of the vehicle and vehicle license plate and only while an infraction is occurring. The picture must not reveal the face of the driver or of passengers in the vehicle. The primary purpose of camera placement is to take pictures of the vehicle and vehicle license plate when an infraction is occurring. Cities and counties shall consider installing cameras in a manner that minimizes the impact of camera flash on drivers. 81 (e) A notice of infraction must be mailed to the registered owner of the vehicle within fourteen days of the violation, or to the renter of a vehicle within fourteen days of establishing the renter's name and address under subsection (3)(a) of this section. The law enforcement officer issuing the notice of infraction shall include with it a certificate or facsimile thereof, based upon inspection of photographs, microphotographs, or electronic images produced by an automated traffic safety camera, stating the facts supporting the notice of infraction. This certificate or facsimile is prima facie evidence of the facts contained in it and is admissible in a proceeding charging a violation under this chapter. The photographs, microphotographs, or electronic images evidencing the violation must be available for inspection and admission into evidence in a proceeding to adjudicate the liability for the infraction. A person receiving a notice of infraction based on evidence detected by an automated traffic safety camera may respond to the notice by mail. (f) The registered owner of a vehicle is responsible for an infraction under ROW ,fi ` .'1(1)(d) unless the registered owner overcomes the presumption in ROW w , b or, in the case of a rental car business, satisfies the conditions under subsection (3) of this section. If appropriate under the circumstances, a renter identified under subsection (3)(a) of this section is responsible for an infraction, (g) Notwithstanding any other provision of law, all photographs, microphotographs, or electronic images prepared under this section are for the exclusive use of law enforcement in the discharge of duties under this section and are not open to the public and may not be used in a court in a pending action or proceeding unless the action or proceeding relates to a violation under this section. No photograph, microphotograph, or electronic image may be used for any purpose other than enforcement of violations under this section nor retained longer than necessary to enforce this section. (h) All locations where an automated traffic safety camera is used must be clearly marked at least thirty days prior to activation of the camera by placing signs in locations that clearly indicate to a driver that he or she is entering a zone where traffic laws are enforced by an automated traffic safety camera. Signs placed in automated traffic safety camera locations after June 7, 2012, must follow the specifications and guidelines under the manual of uniform traffic control devices for streets and highways as adopted by the department of transportation under chapter n4 r 4 4° 4 ROW. (i) If a county or city has established an authorized automated traffic safety camera program under this section, the compensation paid to the manufacturer or vendor of the equipment used must be based only upon the value of the equipment and services provided or rendered in support of the system, and may not be based upon a portion of the fine or civil penalty imposed or the revenue generated by the equipment. (2) Infractions detected through the use of automated traffic safety cameras are not part of the registered owner's driving record under ROW and Additionally, infractions generated by the use of automated traffic safety cameras under this section shall be processed in the same manner as parking infractions, including for the purposes of ROW and ., (2). The amount of the fine issued for an infraction generated through the use of an automated traffic safety camera shall not exceed the amount of a fine issued for other parking infractions within the jurisdiction. However, the amount of the fine issued for a traffic control signal 82 violation detected through the use of an automated traffic safety camera shall not exceed the monetary penalty for a violation of ROW as provided under ROW , including all applicable statutory assessments. (3) If the registered owner of the vehicle is a rental car business, the law enforcement agency shall, before a notice of infraction being issued under this section, provide a written notice to the rental car business that a notice of infraction may be issued to the rental car business if the rental car business does not, within eighteen days of receiving the written notice, provide to the issuing agency by return mail: (a) A statement under oath stating the name and known mailing address of the individual driving or renting the vehicle when the infraction occurred; or (b) A statement under oath that the business is unable to determine who was driving or renting the vehicle at the time the infraction occurred because the vehicle was stolen at the time of the infraction, A statement provided under this subsection must be accompanied by a copy of a filed police report regarding the vehicle theft; or (c) In lieu of identifying the vehicle operator, the rental car business may pay the applicable penalty. Timely mailing of this statement to the issuing law enforcement agency relieves a rental car business of any liability under this chapter for the notice of infraction. (4) Nothing in this section prohibits a law enforcement officer from issuing a notice of traffic infraction to a person in control of a vehicle at the time a violation occurs under ROW 5su e (1) (a), (b), or (c), (5) For the purposes of this section, "automated traffic safety camera" means a device that uses a vehicle sensor installed to work in conjunction with an intersection traffic control system, a railroad grade crossing control system, or a speed measuring device, and a camera synchronized to automatically record one or more sequenced photographs, microphotographs, or electronic images of the rear of a motor vehicle at the time the vehicle fails to stop when facing a steady red traffic control signal or an activated railroad grade crossing control signal, or exceeds a speed limit as detected by a speed measuring device. (6) During the 2011-2013 and 2013-2015 fiscal biennia, this section does not apply to automated traffic safety cameras for the purposes of section 216(5), chapter 367, Laws of 2011 and section 216(6), chapter 306, Laws of 2013, Prior: 83 84 Tukwila Police Depart ent Integra 21 Century TechnologyIrriproving C Officer S ty office -+ht a eras alma OCT 22 FINAL PUBLIC SAFETY COMMITTEE UPDATE FULL IMPLEMENTATION DETERMINATION JAN 2021 ANNUAL ANALYSIS WITH UPDATES AS REQUESTED JAN 2020 "� ' ANNUAL ANALYSIS DEC 2019 QUARTERLY ANALYSIS SEP 2019 JUN2 1 QUARTERLY ANALYSIS QUARERLY ANALYSIS MAR 2019 QUARTERLY ANALYSIS OF THE PROGRAM BEGINS JAN 2019 RED LIGHT CAMERA PILOT PROGRAM BEGINS BEGINS ram, DEC 18 CONTRACT REVIEW AND COUNCIL APPROVAL NOV 18 VENDOR SELECTION & SITE SURVEYS OCT 18 DRAFT PROPOSAL RFP ► Public Safety Committee ► Community Oriented Police Citizens Advisory Board ► Tukwila International Boulevard Action Committee ► Tukwila Reporter Newspaper ► Hazelnut Publication ► City of Tukwila Website linked to Police Department Website TUKWILA POLICE RED-LIGHT CAMERAS COMMUNICATIONS STRATEGY Co Co Automated Safety Camera Enforcement The Police Department is proposing an Automated Safety Camera Enforcement Pilot Program (commonly known as Red -Light Cameras) and we want our community members to weigh in. The department is faced with the challenge of ensuring the safety of our arterials and neighborhood roadways while traffic volumes continue to increase, Ongoing patrols by our officers can only accomplish so much, and it is important that we look at other tools that can help increase the safety of our roadways, Automated enforcement, commonly referred to as "Red -Light Cameras, °' provides us an opportunity to reduce serious injury accidents at intersections with a history of high -frequency red light running violations. The Department has reviewed historical data at key intersections to better understand if this technology would improve safety with in the city of Tukwila. Indeed, the data clearly shows the need for these in multiple major arterial intersections. These proposed intersections were chosen based on collision data and potential violations based on officers' observations and experience: Boeing Access at Martin Luther King Jr (Southbound and Eastbound) Southcenter Parkway at Strander Blvd (Northbound and Westbound) Grady at Interurban Ave South (Eastbound and Westbound) The Police Department's goal is to make these proposed locations well known before the cameras are installed in the hopes that everyone will increase their vigilance and drive more carefully, avoiding a ticket and or a terrible accident. Automated enforcement is currently used in King, Pierce, Snohomish, Spokane, and Chelan counties. Here in King County there are programs in Bellevue, Des Moines, Federal Way, Issaquah, Kent, Lake Forrest Park, Mercer Island, Renton, and Seattle. Red light running nationally causes hundreds of deaths, tens of thousands of injuries and billions of dollars in property damage. A driver runs a red light about every 20 minutes and this happens more frequently during peak times. Studies show that automated safety cameras have reduced red Iight running, which in turn reduces the potential serious injury right angle collisions. The camera systems will also assist with better tracking of intersection statistics such as traffic flows, number of vehicles, peak hours of the days, number of collisions, and tickets issued in these intersections. As we seek to increase the safety of our roadway by incorporating this technology into our enforcement efforts, the Police Department is interested in hearing from the public on their thoughts on its use within the city of Tukwila. Thank you for your interest and please share your thoughts at (Trafficsafety@tukwilawa.gov). 89 Automated Safety Camera Enforcement FREQUENTLY ASKED QUESTIONS AUTOMATED SPEED CAMERA ENFORCEMENT PROGRAM Q: Are Photo Safety Enforcement Programs effective? A: Yes. Automated cameras have been proven to be effective in reducing red light running violations and right-angle collisions. Jurisdictions that use this system consistently report safer roads and intersections with fewer collisions. Q: Why are cameras used? A: According to the Insurance Institute for Highway Safety, red light running is a leading cause of urban vehicle accidents and often cause injury and death. Jurisdictions install the system to improve public safety by deterring red light running. Q: Isn't the main purpose of red light cameras to make money? A: No. The goal of red-light camera enforcement systems is to improve public safety by reducing injuries and deaths caused by accidents. Drivers are advised of camera systems at each intersection that photo enforcement is in use by way of signage. Q: Are motorists warned when the are oachin a Red -Li ht Camera Zone? A: All locations where an automated traffic safety camera is used must be clearly marked at least thirty days prior to activation of the camera by placing signs in locations that clearly indicate to a driver that he or she is entering a zone where traffic laws are enforced by an automated traffic safety camera. Signs placed in automated traffic safety camera locations after June 7, 2012, must follow the specifications and guidelines under the manual of uniform traffic control devices for streets and highways as adopted by the department of transportation under chapter yr ." RCW. Q: Who receives the ticket? A: Tickets are mailed to the registered owner of the vehicle. Q: Will "points" be assessed to my driving record? A: This violation is considered a non-moving violation and no points will be assessed. 90 Automated Safety Camera Enforcement Q. If I am already in the intersection when a light turns red, will l get a violation? A. No. Violations are only issued when a vehicle enters the intersection AFTER the light has turned red. If you enter the intersection on a green or yellow light you will not be photographed by the camera system. Q Is a penalty issued for making a right turn on red? A: Tickets will also be issued if a driver makes a right turn on red —before failing to come to a complete stop and if pedestrians are crossing the street or at intersections posted "No right turn on red." Q. Will the red-light camera take a picture of the driver of the vehicle? A: No. A violation is assessed against the registered owner of the vehicle; it is not a moving violation. Similar to a parking ticket, there is no need to identify the driver and therefore, no need to capture the image of the driver. This violation will NOT affect your driving privileges or insurance rates. Q. Can I receive citations for other offenses as a result of my red light camera? A: No. Drivers who receive photo enforcement citations are cited for Red Light Camera Violations only. Q: How much is the fine? A: The amount of the fine for a Red -Light Camera. Violation is 139.00 Q. How can I dispute this violation? A: THERE ARE THREE WAYS TO CONTEST THIS VIOLATION: (1) Tickets may be contested through the Tukwila Municipal Court. The Police Department and the Court will communicate the specifics as the program is further developed. (2) If the basis of a claim is that a vehicle/plate was stolen, or a ticket was received by a police officer, an affidavit indicating one of these issues may be completed. (3) If the basis of the claim is that the registered owner was not driving the vehicle, he or she may complete an affidavit an any supporting documentation and forward to the court. Nothing in this section prohibits a law enforcement officer from issuing a notice of traffic infraction to a person in control of a vehicle at the time a violation occurs under RCW F ) 1) (a), (b), or (c). 91 92 City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes October 15, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Dennis Robertson, Acting Chair; Verna Seal, Thomas McLeod Staff: David Cline, Rachel Turpin, Jay Wittwer, Trish Kit -flow, Vicky Carlsen, Jeff Friend, Bruce Linton, Kraig Boyd, Bill Devlin, Laurel Humphrey CALL TO ORDER: Acting Chair Robertson called the meeting to order at 5:30 p.m. ANNOUNCEMENT II, BUSINESS AGENDA A. Ordinance: Red Light Cameras Pilot Staff is seeking Council approval of an ordinance that would authorize the use of automated traffic safety ("red light") and adopt standards related thereto. The ordinance was referred back to Committee following Committee of the Whole discussion on August 13. Since then, the Police Department further refined the proposal as a 3-year pilot that would install cameras at three intersections: Boeing Access Road at Martin Luther King Jr, Southcenter Parkway at Strander Boulevard, and Grady at Interurban Avenue South. There will be no upfront cost to the City as the equipment will be installed, owned and maintained by the selected vendor. The estimated total budget of $487,845 per year is expected to be self-sustaining and includes installation, signage, operation, one Court FTE, and judge pro tern services. Councilmembers discussed the proposal, noting that the focus is on safety rather than revenue. PD will monitor program effectiveness via violation and collision statistics and report to the Council on the same. The Committee expressed support for pilotingthe program atthethree intersections, but requested assurance that there would be a sufficient offrarnp opportunity reflected in the vendor contract and shared with the Council. Staff and the City Attorney agreed to that request. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. B. Revised King County Inquest Process An inquest is an open public forum intended to shed light on the facts around a death at the hands of law enforcement. The King County Executive announced a new inquest process via Executive Order on October 3. 18 King County mayors, including Mayor Ekberg, signed onto a September 12 letter to Executive Constantine asking for more discussions with municipal elected officials before adopting a change. The Council requested a Committee discussion on this issue after receiving a copy of the letter because there was a concern that the letter was stating a policy position without checking in with the Council. Ms. Turpin stated that the letter was not expressing policy but was asking for a seat at the table, and it was acceptable for the Mayor to sign on when he did. Councilmember Robertson said that there is a constantly shifting tine between policy and administration. Council President Seal stated that staff are reviewing 93 94 COUNCIL AGENDA S OPSIS Al eii�t a;r 10/22/18 11/05/18 — PM PM ITEM INFORMATION ITEM Na 4.C. PEGGY MCCARTHY Approve purchase of new cashiering system for Finance Depa 10/22/18 en t arod City Clerk. Ctv�LFF( ()RV SPONSt )It 0rdi /la arc Fire 111ag .1)01e Council is being asked to approve the purchase of a new cashiering system to support two cashiering stations in the Finance Department and one in the City Clerk's office.. a� cc Coin gins &Tnf. stxuctt 1Q/16/18 QUINN Con -an., RECOMMENDATIONS: Si.SK)NA),IVADNiL Finance Cm!\I rri:l:, Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED 43r 9 Fund Source: .Comments: TG. DATE 0/22/18 RECORD OF COUNCIL. ACTION MTG. DATE ATTACHMENTS 10/22, 18 Informational Memorandum dated 10/10/2018, plus attachment nu es from the Finance Committee meeting 10/16/2018 95 96 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Peggy McCarthy, Finance Director CC: Mayor Ekberg DATE: October 10, 2018 SUBJECT: Purchase New Cashiering System for Finance Department and City Clerk ISSUE Authorize the purchase of a new cashiering system for the Finance Department and the City Clerk's office. BACKGROUND The point of sale cashiering system used by the Finance Department and the City Clerk's office, Core Cashiering, was purchased and implemented in January 2009, almost ten years ago. In recent years, consideration has been given to purchasing a new cashiering system because the existing system functions slowly and system support and upgrades have been discontinued by the vendor. In June 2018, the need for a new system became more urgent. The Payment Card Industry (PCI) standards became more stringent requiring a more secure encryption protocol — Transport Layer Security (TLS) 1.2 - effective June 30, 2018. Because the Core Cashiering system did not comply with this protocol, a work around was developed by the City's TIS Department to achieve compliance. Under the TIS-developed solution, credit card transactions are processed using a two-step method. First, the credit card payment is processed using an online terminal. Next, the transaction is recorded into the Core Cashiering system by entering the last four digits of the credit card, the credit card expiration date, and the transaction authorization number from the online credit card terminal, This solution solved the immediate problem but proved to be a very time-consuming process. DISCUSSION The Tyler Technologies cashiering system has been identified as a more optimal point of sale cashiering solution, one that will save time and create efficiencies in the Finance Department and the City Clerk's office. The system has been vetted by the TIS department and the online demonstration was viewed by and received favorable responses from several Finance staff. The advantages of the new system include: 1. Credit card processing complies with new PCI standards, TLS 1.2 2. Integrated credit card processing which eliminates the two-step process currently being used 3. Quicker processing and better functionality in general resulting in more responsive customer service 4. Ongoing vendor support and upgrades 5. More direct/easier integration with the EDEN financial system 6. Real time receipting is retained for up-to-date customer account information 7. Site license supports unlimited cashiering stations within the City; currently contemplated for two cashiering stations in Finance and one cashiering station for the City Clerk's office 8. Integrates with Munis, the Tyler Technologies next generation financial software. (EDEN, the City's current financial software, is a Tyler Technologies product) 97 INFORMATIONAL MEMO Page 2 9, Maintenance fee savings of $4,775 annually; current fee is $10,535 and proposed fee is $5,760 annually. FINANCIAL IMPACT ITE FSCRIPTION AMOUNT* Software site license plernentation cos 2,000 less $8,000 discount $24,000 48 hrs $160/hr 7,680 Total software and implementation $31,680 Hardware — printer and hand-held scanner 3 printers @ $1,600 each = $4,800 $5,955 scanners @ $385 each = $1,155 Total Software, hardware and implementation $37,635 5,760 One-year maintenance I TOTAL COST $43,395 With the annual $4,775 savings in maintenance fees, the $37,635 system cost will be recovered in less than eight years. Should this purchase be authorized, staff will pursue a 2018 implementation date with Tyler Technologies. If Tyler Technologies cannot accommodate this timeframe and the system is implemented in 2019, a 2019 carryover budget amendment may be necessary, 'exclusive of applicable sales or use fax.. RECOMMENDATION The Council Committee is being asked to approve the purchase and consider this item at the October 22, 2018 Committee of the Whole meeting and subsequent November 5, 2018 Regular meeting. ATTACHMENTS "How to Prepare for the TLS1,2 Compliance Deadline in 2018" 98 How to Prepare for the TLS 1.2 co p iance Deadline in 2018 httpsJ/wwvLcenturybizsolu ons.netihow-to-prepare-for-the-tls-1-2-compliance-deadline-in-2 Is your business prepared for the TLS 1,2 compliance deadline in 2018? The PCI Security Standards Council is changing its security standards —businesses will no longer be able to use TLS 1.0 to secure credit card information. Merchants must upgrade to TLS 1,2 by June 30, 20'18, or they won't be able to process credit card payments. What is TLS? TLS, also known as Transport Layer Security, is an encryption protocol that's part of the next wave of PCI compliance, The TLS changeover is replacing the TLS 1,0 security protocol that's out of date for today's payment security needs. TLS is used to establish a secure payment channel between two systems, which authenticates purchases and fully protects the credentials of all parties involved in the payment process. The current encryption standard, TLS 1,0, no longer meets minimum security requirements due to vulnerabilities in the protocol that cannot be fixed. TLS 1.0 and 1.1 have known security vulnerabilities that carry a significant risk of data breaches, Why do I need to upgrade to TLS 1.2? TLS 1.2 provides extra layers of security to protect sensitive credit card information and keep business details safe from hackers. Merchants who upgrade will ensure that their payment systems are fully protected, but those who fail to follow through will risk exposing their systems to hackers and jeopardizing relationships with their customers. Merchants who upgrade to TLS 1.2 will have peace of mind in knowing that their sensitive data is safe and their profits are protected. How can merchants prepare for the TLS 1.2 compliance deadline? If merchants neglect to make the switch to TLS 1.2, they won't be able to process payments and their business will be extremely vulnerable to data breaches. cyberattacks, and security 99 vulnerabilities. The updated TLS 1.2 protocol provides higher security standards to protect merchants from third -party hackers. Merchants are encouraged to migrate as soon as possible. Those who fail to upgrade to TLS 1.2 won't be able to process credit card transactions starting July 1, 2018. To get up to date with the most current security protocol, merchants should consult a payment provider that ensures TLS 1.2 compatibility. Since ILS 1 .2 compliance is required to process payments after June 30, merchants need to work with a certified payment provider to verify that their software and hardware are up to date with the latest security requirements. Any type of security -related switch can come with some obstacles, so it's important to migrate as soon as possible to avoid missing the deadline. Merchants who don't upgrade to TLS 1.2 by June 30 could see a serious decline in their revenue. t Businesses that accept payments online are most susceptible to TLS vulnerabilities, In order to achieve TLS 1.2 compatibility, merchants should find a PCI-compliant payment gateway that provides TLS 1.2 compliance. A TLS 1.2-compatible payment gateway will provide optimal payment security and protect users from vulnerabilities. Plus, PCI compliance lessens the liability for your business irt the event of a data breach. Using a payment gateway that combines TLS 1.2 security with PCI compliance will provide the highest possible level of payment security for both businesses and their customers, 100 ity •f Tu ila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes October 16, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Rachel Bianchi, Peggy McCarthy, Vicky Carlsen, Erika Eddins, Jeff Friend, Bruce Linton, Aaron Williams, Derek Speck, Wynetta Bivens, Gail Labanara, Cindy Wilkins, Tami Eberle -Harris, Chris Flores, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. . PRESENTATIONS II. BUSINESS AGENDA A. Cashiering System Purchase Staff is seeking Council approval to purchase a new cashiering system for the Finance Department and the City Clerk's Office in the amount of $43,395. The current point of sale cashiering system was implemented in 2009 and is no longer being support by the vendor, nor does it comply with a new secure encryption protocol. The proposed new system from Tyler Technologies has been vetted by the TIS Department and Finance staff. With the savings in maintenance fees, staff expects the system to pay for itself in less than eight years. The implementation phase will include staff training. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. B. Ordinance: Gambling Tax Staff is seeking Council approval of an ordinance that would increase the gambling activities tax on cardrooms from 10% to 11%. There are currently four cardrooms in Tukwila generating $3.8 million in gambling taxes in 2017. Staff estimates that the 1% increase will generate $350,000 in additional revenue in 2019, which will help the City balance the budget and maintain the current level of services. Councilmember Robertson expressed support for the proposal. Councilmember Kruller referenced an email the Council received from Evergreen Gaming opposing the proposed increase and asked if there was danger of losing any of the businesses. Staff met with representatives from the four cardrooms, who expressed concerns about profitability in a competitive market. Chair Quinn mentioned the request for parking and pedestrian improvements by two of the card rooms an encouraged staff to continue those discussions in the spirit of partnership with stakeholders. The Committee requested that staff make a recommendation on how this revenue will specifically be spent if approved by Council. NO RECOMMENDATION. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. 101 102 COUNCIL AGENDA S OPSIS I .1111.111 ITEM INFORMATION ITEI I No. 4.D. DAVID CLINE A resolution regarding employee compensation 0/22/18 Mfg I )a/ 10/22/18 C OUliC3f Rio DCD 7- A tlit,g Dote Police Other Court The draft resolution adopts revisions to the compensation policy for city employees, reflecting amendments and direction from the Finance Committee over the past several months. The review process began in March and concluded with a Committee recommendation on October 16. A full Council work session was held on June 19, 2018. DATE: CDN Comm Arts Comm, ARCH ® OCTOBER 2018 _Term" ublic Safety Com m. Planning Comm, IUINN RECOMMENDATIONS; SI (_)NS(.)I(/A1)1dIN. ( J\1\IrFIr°;r; Majority Approval 10/16 COST IMPACT f FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: GENERAL FUND Comments: TG. DATE 10/22 RECORD OF COUNCIL ACTION TG. DATE ATTACHMENTS i0/22/18 Informational Memo dated October 10, 201 Draft resolution F nance Committee minutes 3/20, 5/22, 7/ , 7 "18, 8/21, 9 9 0/2, 10/16 8 103 104 City of Tukwila A Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Finance Committee FROM: David Cline, City Administrator Rachel Bianchi, Deputy City Administrator Erika. Eddins, Human Resources Analyst CC: Mayor Allan Ekberg DATE: October 10, 2018 SUBJECT: Review of Compensation Policy Resolution No. 1796 Update from October 2, Finance Committee Meeting Note: This is a new informational memorandum t to capture the compensation po review and discussion outcomes in preparation for discussion with the full Council. At the July 17, Finance Committee meeting, Administration sought committee direction to finalize the scope of the review of the City Council compensation pollicy. The committee requested that Administration bring back recommendations on the following proposed policy change considerations of above and below market adjustments, comparable cities, compression, recruitment incentives, and the process for non -represented compensation review. In addition, as directed by the Council, Administration has conducted the external market study using t Association of Washington Cities and County Employee Salary and. Benefit Survey for 2018. Once the t egressions analysis was applied to the raw data, the results show we are still close to market and are considered very competitive (Exhibit A.l and A..2). This was also the case when we did the regression analysis for 201.7. In future years, to address the potential for above and below market wage adj rstments,, it is recommended that Council adopt the Market Competitiveness standard provided by our Mr. Lawson, our compensation consultant as it provides an objective guide to address when positions are out of alignment with the market. Option 1 The Market Competitiv e. Standard: ±/-5% to ±/-10% - Competitive with market +/-10% to +/-15% Possibly Misaligned with r Market +'-15% and above Significantly Misaligned with market For positions that are possibly and significantly misaligned with 'tl tie market v could require review of the data to ensure the appropriateness of market data and review of job classifications to ensure appropriate placement. 105 iNFORMATIONAI MEMO Page 2 Below are three examples of a process C ta�rcil co rld adopt using (he Marker ompetitiveness Standard: OPTION A — External lancet Study • DtrrirtgExternal Market Sttrdy (for even nun l ered Positions that are 5% or, morel e ket and up to 10% above arc considered competitive withthe market and will recei market a.justrnent the year the market adjustment is to occur, Those mmsitions 10% to 15°A above the market will of receive an adjustment )Ltp r th market adjustment is tee ae ur at d will warrant further evaluation and possible reclassificavion. If further analysis results in reclassification my acljtrstn eats will be made in alignment with. City policy. OPTION B — Internal. Equity • Considerations •for cost of living adjustment (COLA) for odd numbered years will bebased upon internal equity with represented group to determine if a•n ad' varranted. Administration infon Council if an ad'r' Isti nt is warranted prior to implementation. OPTION C — Written Justification for Misaligned Positions The other option would be to update the current language in Resolution No. 1796 Section B.2. to sxat the Cit..s,payanythat does not represent the aye -age of comparable salary ' schedule for classification � ranges (+,1-10%) written justification must be provided to the City Council." 2. Compression As it relates to defining Compre-ssioi , Council Resolution No. 1796, states, "The goal ai' he City is to miti r avoid salary compression is ,u vl re gpssible. An example of salat + crat pression would be -ep�cesented supervisor earns. less or is. projected to earn less than those fl at he/she supervises due to contracted wage ►ne:rease." During the Coutzcil work session Mr. Lawson, our consultant expressed that compression cannot be totally mitigated. Therefore,Administration recommends that Council retain the current definition reflected in the resolution as it is referenced above. It. is further recommended to review the salary structure more frequentlypreferably in the year a market study is done to ensure that wage adjustments that occur over time do not crreate compression between salary bands. 3. Comparability During even numbered years when an external market study is conducted, the Administration uses Council Resolution No. 1796 parameters for comparability which looks at "All Puget Sound j.i.sdictis with+l-50©/a of Tukwila s annualassessedvaluation, based upon the Department ©f Revenue data, will be used to create theelist of comparable jurisdictions for evaluation evaluation of salary •information." The issue of comparability has been discussed during the review of this resolution, specifically, do the parameters of +/-50% reflect the market to which we compare, or should the Committee also consider other factors to determine external market conipar'ability, Mr. Lawson, our compensation consultant. shared with the Council at their work session on June 19, that comparability factors could include employee population, assessed valuation double or half the size of Tukwila, geography, and demographics. Whereas, Administration would not recommend considering assessed valuation of double the size of Tukwila, consideration of going above -+•50%© would provide more consistency where jurisdictions come in and out for comparison. For example, in the 2017 Market Study Issaquah and Shoreline were included since they were within +50% of A.V. In the 2018 Market Study, these two cities increased to 54% and 57% of A.V. and therefore were excluded (see table below), 106 INFORMATIONAL MEMO Page 3 Assessed valuation changes annually as reported by the Department of Revenue, Taxing District Levy Table 30. City Tukwila Shoreline Issaqyal Assessed Va 2017 Assessed Value Assessed Value 2018 Assessed Assessed Value of Tukwila Value % of Tukwila 5.040 MO% 7.426 1.47% 7,385 1.46% epresente in Billions $5,736 .848 989 1.00% 1.54% 1.57% In addition, given that these concerns have been raised by the 'Non -Represented Employees group and in previous discussions, the following are some suggested options for your consideration that will mitigate the inconsistency the current policy parameters impose. OPTION 1 "Ail Puget sound jurisdictions with H-75/-50% of Tukwila's annual assessed valuation, using_the mos current data fiom County Assessors,. will be used to create the list of comarable :jurisdictions for evaluation of salary information." As reflected in Exhibit B, the assessed valuation comparison table, this would serve to eliminate the in and out annually of comparator jurisdictions. If consideration were given to this option, Administration recommends a "second criteria to assessed valuation, to include e.mplovee population of similar size", As Exhibit B also shows, by increasing to +75% of assessed valuation there would be more similar employee populations to compare to Tukwila. OPTION 2 Make no change and retain current policy statement of comparison to "A. Puget Sound jurisdictions of +/-50% of Tukwila's annual assessed valuation". New Recruitment incentives The Finance Committee requested more information on what other cities do to recruit and retain employees. Twenty- five (25) Puget Sound Cities were surveyed and responded to our request on the attached Exhibit C. The data shows that some cities offer hiring bonuses specifically to law enforcement positions, additional vacation hours, or the ability to use vacation sooner than the typical six months. Several cities did not offer any recruitment incentives. As has been discussed in previous committee meetings, Tukwila currently offers hiring bonuses to attract applicants to highly competitive positions such as Building and Construction Inspector, or Law Enforcement positions. Mr. Lawson, our compensation consultant, shared with the Council that a market premium may be appropriate to implement specifically when you want to attract and retain jobs that are competitive in the labor market. Administration recommends the Committee define in its policy a statement that reflects its philosophy of 'providing above average benefits, hiring incentives and competitive pay to attract, and retain a highly skilled, qualified and trained workforce. 107 INFORMATIONAL MEM© Page 4 Non -Represent d. Compensation Review Process The final item for discussion is should the process for non -represented compensation review change. Currently Resolution No. 1.796, provides that non -represented employee compensation be reviewed annually to consider external market or a cost of living adjustment. Unlike represented groups, the non - represented compensation review typically is presented in the fall prior to the year of implementation. This is a more public process. Administration recommends adopting review of non -represented compensation at the time the budget is being adopted so that external market and cola wage adjustments are a more efficient and seamless transition covering a two-year period versus an annual review process. The remainder of schedule for review of the City Council Resolution No. 1796 is as follows September .5 - Finalize recommendations for City Council consideration September 10- Bring recommendation to the City Council for review and discussion September 17 - Adoption of changes to Resolution No. 1796 for implementation We look forward to discussing these recommendations and options at the Finance Committee meeting on August 21, 201.8. Follow Up from tl e August 27., Finance Comr At the August 21 t "inance Committee Meeting, Administration reviewed the fol lowing recommendations with the Comm ii'ttee members,. • Reviewed results of the 2018 External Market Study for Non -Represented Employees; • Recommendations and options for consideration on above and below market adjustments; • Recommendations regarding how to address compression; • Recommendations and options for consideration on comparability; and • Recommendation on new recruitment incentives and the process for review of Non -represented compensation. The Comm reviewed the recommendations, provided input, and asked these recommendations be discussed further at the Sept 5 Fiinance Committee meeting. In addition, based upon the results from both the 2017 and 2018 external market studies, the regression shows that we are competitive with the market, it was requested that Administration continue the current policy of conducting the external market study. The Finance Comme asked for Administration to supplement the tables in Exhibits A.1 and A..2 to show the 201.8 market study regression results based upon +60 of Assessed Valuation to include the two cities that were excluded from the original study based upon the +1-5€ % Assessed Valuation criteria. Those cities are Issaquah and. Shoreline and the Committee can see the impact of this change now reflected in Exhibits A.1.1 and A.2.1. This analysis shows that the City remains competitive within the market averages. It was also requested that the table in Exhibit B he updated to include columns showing City populations as a percentage ofTukwila.'s. Exhibit B.1 includes the population information as well as a column showing the 2018 Assessed Values by County data. The County data provides the most current assessed valuation figures available for cities and is included for comparison to the State Department of Revenue which lags a year behind. 108 INFORMATIONAL MEMO Page 5 Folioober , Finance Committee Meeting Following the September 5 Finance Committee meeting, staff updated the resolution to reflect the following changes from Committee members: • Increase timeliness of information — edits to A2 and addition ofA.3 • Update comparability definitions — edits to RI a Use most current data from the County Assessors o Update the policy to +75% in order to maintain stability in the comparable cities year after year to mitigate changes in assessed valuation o Include a secondary criteria of ETE count as a refining factor to provide a manageable number of comparable jurisdictions • Include policy direction on what makes a position considered to be in market — addition 01.13, 3 • Include policy direction on what would happen if positions are found to be above the market during a market survey year — CCtddiition ofB.3 • Provide policy language on internal equity between aeon -represented and represented employees during COLA years -a edits to B. After the September 5 meeting, staff learned that effective .January 2018 the Bureau ofl_.,abor Statistics introduced thefirst changes to CPI since 1.998. The former Seattle -Tacoma -Bremerton index, which included King, Pierce, Island, Kitsap and Thurston Counties, is now the Seattle -Tacoma -Bellevue index, which includes King, Pierce and Snohomish Counties only, Staff recommends that the policy be updated to reflect this new index and use this definition for "Puget Sound jurisdictions" referenced in section B.1. This change would remove Bainbridge Island as a comparable jurisdiction. Edits to B4. Staff was asked to provide it formation on the market effect of these changes on non -represented employees. Analysis shows that raising the assessed value to +75% keeps all City employees consistent with the market. There is no significant variance between what was presented when just Issaquah and Shoreline were added. The attached tables provide this analysis for non -represented employees, The remainder of the schedule for review of the City Council Resolution No. 1796 is as follows September 18 -- Finalize recommendations for City Council consideration September 24 - Bring recommendation to the City Council for review and discussion October I — Adoption of changes to Resolution No. 1796 for implementation Follow Up from the Seta be Finance C Following the September 18 finance Committee meeting, staff updated the resolution to reflect the following changes from Committee members: • Updated timeliness of information — edits to f1,2 and deletion ofA.3 • Provided a definition for comparable employee population based on city police departments -- edit s to B.1 • Updated documentation and process for positions above market — edits to B,3 • Updated documentation and process for adjustments to COLA — edits to 4 • Provided a new definition for compression — edits to B.6 © "An example of salary compression is when there is only a small difference in pay between employees regardless of their skills, level, seniority or experience." • Updated process to have an annual review of the compensation policy if warranted — edits to B,7 109 INFORMATIONAL MEIIO Page 6 A revised schedule is provided for your review October 2 — Finalize recommendations for City Council consideration October 8 or 22 - Forward recommendation to the City Council for review and discussion October 15 or Nov 5 — Adoption of changes to Resolution No. 1796 for implementation Follow Up from the October 2nd,.Finance Committee Meeting Following the October 2n.d Finance Con tt•rrittee trreetirt staff was asked to provide updated market study data Exhibit D re flr chi the proposed second set of criteria for defining comparableirrisdictiions based on having, ait poirce de)artresat. The ro Deed. Ian uaoe is unchara ed: • "A second criteria to be used to •ref ne compai ablejt i isdictions is to include cities r °itli their own police departi n eats." The justification for this additional criteria waseto betterrttate1 comparable cities. For exar pie, in Exhibit 13,1, it shows several cities that have comparable assessed values by percentages,kut significantly lover total FTE's For example, based on Tukwila's assessed value, SeaTac is at 1.00% and Burien is at 103%.._When compared with the number of'Tukwila's F"T.E's, SeaTac is at 35% and Burren is at 24%,. mait ly due to not having a city police department. Most other comparable cities with similar assessed yawlues and a police department had much closer percentages of T TE's. The effect of this criteria reni.oves Burien, Shoreline, Maple Valley, and SeaTTac.'fhe overall impact of removin these jurisdictions did not signi' g alr sis. In preparing'the updated data, staff noted and corrected a data error � Iicarntl c�laan � e tl�e �tn� with the regression line at th.e IWei: bands. Staff updated t:Ire resolution to reflect the following changes from Committee members: • Clar r f igd the first sentence to remove the words "or more" — edits to .B.3 • Added to the definition for- compression to include a process to follow when it is obseiyed and. action to be taken for council - edits to B.6 o ``Administration will provide tt• Fitt n justifrcatiott for the City Cotil's re documenting that an adj istment is warranted prior to imp_Jernentatior schedule is,provided for yourrevie Finalize recommendations for Forward recom November 5 - Adoption of changestoResol A revised Council consideration mendation to the City Council for review and discussion ion No. 1796 for implementation 110 16000 14000 12000 10000 8000 6000 4000 2000 0 City of Tukwila, WA Market Data Regression y 1.1162x + 3376 11' U851 0 2000 4000 6000 8000 10000 12000 Max Avg Max. Median Linear (Max iviedia 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 0 2000 City of Tukwila, WA Market Data Regression - Revised Analysis y =1.17% + 3178.3 R1= t/9836 4000 6000 8000 10000 Max Median Tukwilia Linear (Max Median) Nev Exhibit 9/12/ 16000 14000 12000 10000 8000 6000 4000 2000 0 +751-50% AV EXHIBIT A.1.2 City of Tukwila, VVA Market Data Regression y =11758x + 3171,4 0 2000 4000 6000 8000 10000 12000 Max Ave Max Median Linear (Max Median) Structure Comparison: Max Comparisons Market Median rket Max Based on Median Current Max Regression % Diff Hrly Results N/A N/A $27.12 $23,77 -12% N/A N/A $29.30 $25,92 -12% N/A N/A $31.47 $28.06 -11% N/A N/A $33.65 $30.21 22 N/A N/A $35,83 $32.36 C4 csi 061 062 p63 D71 D72 E81 E82 E83 E91 E92 F101 F102 Negati 5,975 $34.47 38.00 . $34,50 $10,071 N/A $10,639 N/A $11,453 N/A $12,416 $12,932 302 N/A N/A 14,163 eading $58,04 $59.07 $61.15 $63,77 $66,88 $69.48 $ 71.58 $73.66 _7 -4% -2% $60.26 -1% $62.94 -1% $66.16 $68.85 $70.99 -1% -1% -1% $73,14 -1% $76.74 $76.23 $75,82 -1% N/A $79.40 - - $79.04 0% N/A $82.56 $82,26 0% $81.71 $83.65 $85.48 2% ket Positive % = lagging market Average % Difference -4.8% There are no current. Non -Represented positions in Bands All, Al2, A13 Observations: Current maximums for DBM ranges All - C52 currently lead the market Beginning with D61, the ranges are aligned with market in a highly competitive manner EXHIBIT A.2 114 EXHIBIT A,2.1 Structure Comparison: Max Comparisons - Revised Analysis w/Issaquah & Shoreline Market Median H rly All N/A Al2 A13 622 N/A N/A N/A Current Max $27,12 $29.30 $31.47 B23 $36.61 $38.00 C41 C52. 062 6 D71 D72 E82 N/A A $57.89 N/A $46.26 06 Max Based on Regression Results: Original $22.87 $25.14 $27.40 $31.94 $ 34:21 $43, 28 $45.54 $47.81 79 $50,65 $57.06 $58.04 $59.07 $54.05 $61.15 $61.41. N/A $63.77 $66.77 $66.88 N/A $69,48 $74.26 $71.58 $76,31 $73.66 1 T $77.08 $76.23 N/A $79.40 N/A $82.56 Fi02 $84.25 ! $83.65 E83 E9 E92 F101. Average % Difference $64.25 $67.65 % Diff -16% -14% 13% 2% -10% -6% -7 -2% 0% 0% 1% 1% $70:49 1% $ 72.75 $ 75.02 $77.85 $81,25 $84,66 $88.06 2% 2%© 2% 3% 5% There are no current Non -Represented positions in Bands All, Al2, A13 Negative % = leading market Positive % lagging market Observations: Pay structure better aligned with market with inclusion of Issaquah and Shoreline 115 New Exhibit 9/12/18 EXHIBIT A.2.2 All. Al? A13 921 622 x Comparisrsrss+ arket Max Based on edian Current Max Regression Hrly N/A $27,12 N/A $29.30 N/A $31,47 2 $25.08 $27.34 N/A $33.65 $29.60 A $5.83 $31.86 8.00 $34.12 $46.2.6 $43.17 $48,89 $45,43 $51.06 $47.69 $53.79 $50.52 % Diff -16% -14% 56 -7% -7% -6% $57.06 $53,91 -6% $58.04 $56.74 -2 559.07 $59.00 0% $61.15 $61.26 0% N/A $63,77 $64.08 0% $66.83 $66,88 $67,48 1% E'83 N/A $69.48 $7031 1 2 $75,43 $71.58 a $72.56 $75,54 $73.66 E91 $75.54 $76.23 $74,8.2 2% $77.65 E92 N/A $79.40 $81.04 F101 N/A $82.56 $84.44 Fltd2 $84.25 $83.65 $87.83 Negative leading market Positive % = lagging market Average % DIfference 2% 5% -4.09% There are no current Non -Represented positions in Bands All, Al2, A13 Observations: Current maximums for DBM ranges All - C52 currently lead the market Beginning with 051, the ranges are aligned with market in a highly competitive manner 116 Puget. Sound City Comparisons within +75%/.50% AV EXHIBIT B Des Moines Maple Valley Lake Stevens Mukilteo Puyallup SeaTac Lakewood Burien Lynnwood Tukwila Marysville Assessed Valuation Comparisons King King Snohomish Snohomish Pierce King. Pierce King Snohomish King Snohomish inbridge Island Kitsap Edmonds Bothell Shoreline Issaquah Federal Way Auburn Snohomish King/Snohomish Snohomish King. King King/Pierce $ 3,194,299,789 0.55 132 3,268,616,351 0.56 46 3,324,196,683 0.57 93 4,354,213,237 0.75 124 X 5,148,032,791 0.89 269 5,405,585,665 0.94 112 5,410,414,843 0.94 209 5,608,165,807 0.97 78 5,654,422,666 0,98 350 5,736,568,228 1.00 321 X 6,425,149,097 1.12 277 6,898,602,203 1.20 122 8,177,283,180 1.42 220 8,760,887,474 1.52 328 X 8,848,561,852 1,54 176 8,989,557,112 1.56 248 9,420,224,291 1.64 323 9,555,039,113 1.66 437 117 REVISED 9/12/18 CO ifl King Snohomish Pierce Pierce King King Snohomish Ki[saA 6,898,602 203 120% Snohomish 6 177,283 180 143% King/Snohomish 5 8,760,887,474 153% King 5 8,989,557,112 157% King 8,848,561,852_.z_ 154% King 5 9,420,724,291 164% burn King/Pierce S 9,555,039,113 167 12,083,477,x Renton King S 15 035,333,726 262% 540 168% 102,700 522% 16 335,686545 285% 691 215% 1.27,100 646% 18,631,080,994 325% 642 200% 62,110 316% _., 20,770,064,850 Assessed Valuation Comparisons 3324,196,683 3,194,299,789_v % f hilt J20 - Tftf 46 14% 132 41% 124 39% 269 84 % 209y 65% 112 35% 100% Ui 24,9t3_D 127 31,74ii 161% 30,860 157% Kent King Redmond King i 1,1_11. 0,189,655 784.529,975' 61° 3,823,309,451 62% 4,354,213,237 75% 5.148,032 791 89% 5,410,414,843 94% T 5,405,585,665 94% —6,736568,229 100% 5,654,422,666 98% 5,608,165,807 97% 6,425,149,097 69% ' 48 77% _ 176 55% . 323 101% 437 136% 21,240 108% 40,500 — 206% 59,280 _ 302% 28,850 147% 19,660100% 36,950 188% 41,260 210% 44,370 226% 36,030 183% 55,060 280% 96,350 490% 78,960 402% 205 64% 24,210 ' WA State Department of Revenue (DOR) data was used for the 2018 Market Survey. The most recent DOR data available at the time of survey is 2017 figures (data lags by one year.) F E = Full Time Equivalent. Employees County Assessed Values from County Assessor Data current 2018 values Sorted by 2018 County Assessed Values 4,745,542,557 77% 5,666 549,214 _ 92% 6,002,783,089 97% 6.165,328,557 100% 6.184,943,263 100%. 6,272,081,312 101%_ 6,385,711,481 103% 7,144.089,943 116% 7,542,159,879 122% 9,107,284,679 147% 9,900,884,044 160% 10,152,241,433 164% 10,228,874,349 165% 1,293,691 167% 10,600,014,202 171% 13,326,314,672 215% 16, 909, 050, 051 273% 18,597,339,729 301% EXHIBIT B.1 X X X K EXHIBIT C. Surveyed 25 Puget Sound Cities below are the responses received. Puget Sound Cities Auburn inbridge Island Bremerto Burien Edmonds Non Non Hirir Comparison on Recruiting Incentives difficult to f¢Il positions, Bonus up to 5k At times offer a bank of vacation hours None anage p Federal en Hiring bonus offered to lateral police leers; Director id up tr7 Sk in relocation expenses when applicable ah None Kirkland positions receive 4 hours vac upon hire; have Can offer vacation immediately upon hire; signing bonuses for PO; may advance to next salary step after 6 months instead of one year. Have paid for travel to and from for final interviews Hiring bonus p ice office Lake Stevens May provide more vacation to non -reps at hire Management level non -reps may receive initial leave upon hire, and an on occasion a higher vacation ac Lakewood Lynnwood aple Valley Mt. Lake Terrace Mukilteo Renton Non rs & Directors may negotiate foradditional vacation Can offer higher vacation accruals and/or ability to use accrued vacation before 6 month On occasion have Hiring bonus to la cru. fered higher management positions vacation (2-3 weeks upfro al police officers; on occasion have given lump sum vacation or accelerated vacation SeaTac None 120 Exhibit 0 All. Al2' A13 B21 822. '823 C41 42 C52 D61 D62 D63 D71 D72 E81 E82. E83 E91. E92 11101 F102 $14,604 $84.25 $83.65 Structure Comparison: Max Comparisons +75%/.50% AV Market I Max Based on Market Median Current Max Regression % Diff Median Hrly Results N/A N/A $27.12 $24.10 -11% N/A N/A $29,30 N/A N/A $31.47 N/A N/A $33.65 N/A N/A $35.83 $6,307 $36.38 1 $38,00 #N/A N/A $46,26 7,20 # N/A $9,739 #N/A N/A $56,19 N/A $65.38 N/A N/A 12,114 $69.89 #N/A N/A 074 $75.43 2,932 $74.61 2,961 $74.78 57.06 .04 $59.07 $61.15 $63.77 $66.88 $69.48 $71.58 $73.66 $76.23 #N/A N/A #N/A N/A $79.40 $82.56 $26.32 $28.54 $30.76 $32.98 .19 $44.08 .29 54.62 57.39 59.61 $61.83 1% $64.60 1%© $67.93 2% $70.71 2% $72.93 2% $75.14 2% $77.92 2% -10% -9% -9% -8% -7% $81.25 2% $84.58 2% $87.91 5% Negative % = leading market Positive % = lagging market 2018 data with proposed criteria for comparable cities with police departments: excludes Burien, Seatac, Shorline, Maple Valley EXHIBIT 0 121 122 NOTE. Shaded text in various locations reflects changes made after review by the Finance Committee on October 16, 2018. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WVASHINGTON, ESTABLISHING A COMPENSATION POLICY FOR CITY OF TUKWILA EMPLOYEES AND REPEALING RESOLUTION NO. 1796. WHEREAS, the City believes that the purpose of a compensation program is to facilitate recruiting, retention, development and productivity of employees; and WHEREAS, the City desires to utilize standardized policies, procedures and processes, wherever possible, for compensating all employee groups, both represented and non -represented; and WHEREAS, the City recognizes that current economic conditions and forecasts, long-range City budget forecasts, and position rates for comparable jurisdictions, as well as internal equity considerations, should assist in guiding the compensation of employees; and WHEREAS, the City has made a determination to, when economic conditions allow, review and adjust non represented employee salaries via a market analysis to that of the average of comparable jurisdictions in even -numbered years, and to provide a cost -of -living (COLA) allowance in odd -numbered years; and WHEREAS, the City has made a determination to, when economic conditions and negotiations allow, provide represented employees with salaries that reflect the average of comparable jurisdictions; and WHEREAS, the City has made a determination to, when economic conditions allow, provide benefits to represented and non -represented employees that are slightly above the average of comparable jurisdictions; and WHEREAS, the City Council will participate in setting negotiation expectations and reviewing and approving represented employee group contracts; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: W;\Word ProcessinglResoiutions\Compensation policy for City employees strike-thru 14-17-10 Page 1 of 3 123 Section 1. The following statements and processes are adopted for the purpose of guiding compensation programs for employees of the City of Tukwila. A. Information to be provided to the City Council. 1. For Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council. This presentation must be made to the Council prior to the commencement of negotiations with the bargaining units regarding salary and benefits. The City Council and Administration will discuss represented employee group negotiation expectations, negotiating points, salary and benefit change floors and/or ceilings prior to the beginning of, and at appropriate points during, negotiation sessions. 2. For Non -Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council by Administration every year by the end of the third quarter that a non -represented salary increase is due. Relevant Association of Washington Cities (AWC) data from the previous year's Washington. City and County Employee Salary and Benefit Survey, for the comparable jurisdictions, will be used in the salary market survey. B. Compensation Policy. 1. All Puget Sound jurisdictions with +75/-50% of Tukwila's annual assessed valuation,based upon the Department of Revenue data using the most current data from County Assessors, will be used to create the list of comparable jurisdictions for evaluation of salary information. A second criteria to be used to refine comparable 'ursdictions is to t, include cities with their own olice de artment It is desirable to use the same comparable jurisdictions for both represented and non -represented employee groups. 2. For non -represented employees, the City desires to pay the average salary for the particular pay scale, as derived from the comparable jurisdiction data described in Section B.1. If the City's pay scale for any classification does not represent the average of comparable salary ranges (+/-5%), written justification must be provided to the City Council, For represented employees, the City desires to pay salaries that are competitive to the City's comparable jurisdictions. 3. Positions that are 5%below the market and up to 10% above the market are considered competitive with the market and will receive a market adjustment the year the ctudysurvey is to occur, Those positions more than 10% above the market will not receive an adjustment during the year the market adjustment is to occur and will arrant further evaluation Documented justification of potential reclassification will be provided to the City Council for review and approval" If is the documented justification results in reclassification, any adjustments will be made in alignment with Cityaola 124 Waw°rd Pr©cessinglResolutionslCornpensation policy for City employees strike-thru 10 17-10 Page 2 of 3 43. The cost -of -living adjustment (COLA) in odd -numbered years for non - represented employees shall be based upon 90% of the Seattle -Tacoma -Bellevue BremertonConsumer Price Index (CPI-W) Average (June to June). It is desirable to calculate represented cost -of -living adjustments the same way, unless a different. method is authorized by the Council. Considerations for cost -of -living adjustment for odd -numbered years will be based upon internal equity with represented groups to determine if an adjustment is warranted. Administration will +n-provide a written justification documenting that an adjustment is warranted for the City Councils review and approval prior to implementation. 54. The goal of the City is to establish parity between represented and non - represented employees' benefits. The City desires to provide employee benefits that are competitive to the comparable cities described herein. The City will endeavor to keep increases to annual health care costs under market averages. If costs exceed market averages, adjustments will be made to reduce benefit costs. 65. The goal of the City is to mitigate or avoid salary compression issues where possible. An example of salary compression is when there is only a small difference in pay between employees regardless of their skills, level, seniority or experience am lcs✓ than those that helshe cupervi€es due - Administration will provide a written justification documenting that an adjustment is warranted for the Ci prior to implementation. 76. The City Council shall review the compensation policy described herein on an annual basis to assess efficacy and make adjustments if warranted. If the Administration determines that a deviation from the above process (in its entirety or for individual positions) is necessary, it will provide justification to the City Council for review and approval prior to the adoption of any process change. Council' review and approval Section 2, Resolution No. 1796 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: w:lword ProcessinglResolutions\Compensation policy for City employees .strike-thru 10-17-10 Page 3 of 3 125 126 Finance Committee Minutes ......:..........................n,............,....,.....,............,....a,...............,,..a........,a....„,..,.,...,......... March 20, 2018 B. Employee Compensation Policy The current policy for compensation and benefits for City employees is directed in Resolution *1796, and the City Council has expressed intent to review and possibly update this policy in 2018. Staff presented a proposed timeline for the Committee's review, culminating in final Council decision making by June. Staff also suggested that policy considerations could include above and below market adjustments, compression, comparability, and recruitment. Committee members discussed the proposals and requested the following components be included in the analysis and review process: • An updated market study, as one has not been completed since 2015 • Input and recommendations from the non -represented employee group • Background and evaluation of decision band methodology • Analysis on gender neutrality, desk audits and appeal process, performance reviews, and merit pay • Understanding of compression and when it has been an issue The Committee would like to have a full Council workshop or Committee of the Whole session devoted to the contents and background of Resolution 1796, past studies, and information about benefits, compression, and decision band methodology. Chair Quinn stressed the importance of providing high quality and comprehensive background information to educate all members of the Council and to help the Committee arrive at a recommendation. The Committee indicated that June may not be possible to arrive at a thoroughly vetted recommendation and would be wilting to carry this work into September so it us more in alignment with the 2019-2020 budget. RETURN TO COMMITTEE. III. MISCELLANEOUS Adjourned at 6:55 p.m. Committee Chair Approval. Summary by LH 127 City ofTukwa City Council Finance Committee FINANCE COMMITTEE Meeting Minutes May 22, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean. Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Stephanie Brown, Erika Eddins, Gail Labanara, Jay Wittwer, Vicky Carlsen, Laura Crandall, Rachel Bianchi Guest: Mohamed Ahmed, student CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Compensation Policy Proposed Timeline *Staff updated the Committee on a proposed process and timeline for the review and potential amendment to Resolution 1796, which sets the policy for compensation and benefits for employees. At the March 20, 2018 meeting, the Finance Committee requested that the process include an updated market study, input from non -represented employees, background on decision band methodology, analysis on gender neutrality, desk audits, performance reviews, appeals, merit pay and compression, and a full Council work session to understand the background. The Committee agreed with the proposed timeline, which includes a June Council work session, Committee review over July and August, and potential action in September. Staff will work with the Chair on the work session agenda. DISCUSSION ONLY. B. Preliminary Six -Year Financial Forecast/Public Safety Nan Financing Staff presented the first preliminary six -year financial forecast using the new financial modeling tool Whitebirch, which was previewed for the Committee at the last meeting. The new tool provides greater predictive accuracy, monitors for structural deficits, and models flexible scenarios. As before with "Attachment A," the projections show a decrease in the third biennium, which the City addresses through course corrections each year via the budget. The preliminary results show that 2018 is balanced and meets our financial policies. As expected, ongoing revenues are not in alignment with ongoing expenses due to decreasing sales tax and capital project. Staff included an unidentified new revenue source beginning in 2019 to address the flattening sales tax and elimination of sales tax mitigation. Committee members discussed the forecast and requested the following changes: Update the History of Six -Year Plan Forecasts vs. Actuals graph to include 2017. Expand the forecast to the next level of detail (for example, open the Business Tax line to show the sub categories and amounts) 128 Finance Committee Minutes July 5, 2018 C. Compensation Policy Committee members continued discussing the compensation policy for City employees. The City Council held a work session on June 19, 2018 where there was consensus for the Finance Committee to continue discussing COLA and market adjustments, compression, positions above and below market, and new incentives. On July 2, the City Council received a letter from a coalition of non -represented employees asking for reconsideration of comparable cities, salary process, recruitment and retention, and compression. Chair Quinn asked for comment from those in the room. Staff stated that the main concern for non -represented employees is the comparable cities. Resolution No. 1796 currently states that comparable cities will be all Puget Sound jurisdictions with +/- 50% of Tukwila's annual assessed valuation. However, cities like Burien and Shoreline that appear on that list do not provide the same services, such as police, fire, and utilities. Tukwila's staffing reflects service levels for the daytime population of 150k+. It may be more appropriate to compare salaries to cities with the same number of employees and/or that offer the same levels of service. Many non -rep employees would also like a full salary study and would like retention and incentives to be re-evaluated. Committee members requested copies of the full Association of Washington Cities Salary and Benefit Survey for both 2017 and 2018. Councilmember Kruller asked that the desired criteria for comparable cities be provided in writing. Staff presented the results of the 2017 market study for the positions of City Administrator, Public Works Director, Police Chief, Parks Director, Deputy Police Chief, Deputy Public Works Director, Deputy Finance Director, Building Official, Human Resources Analyst, Deputy City Clerk, and Administrative Assistant. The regression analysis results show that the City is in alignment overall and that COLA adjustments have kept salaries on pace. Councilmember Robertson requested a column showing how the comparable cities classify jobs, be it decision band methodology or something else. Councilmember Quinn commented on the delay in doing the market study and stated that in the future they should be done on schedule per the policy regardless of what else is going on. Although none of the comparable cities have a Fire Chief, Councilmember Robertson asked that a column be added for that position, listing cities that have it. He also asked that staff provide a list of jobs deemed not benchmarkable. Councilmember Kruller asked that the salaries be listed in annual, not monthly, amounts. The Committee also asked for more information on benefits that other cities provide for recruitment, motivation, and retention. DISCUSSION ONLY. D. 2018 1" Quarter Sales Tax and Miscellaneous Revenue Report Staff presented the 2018 First Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gambling tax, and admissions tax revenues with sales tax broken out by industry classifications. Total sales tax collections for the 1st quarter were $33,000, or 10/©, above those for the same period last year. Construction sales tax is up 150/0 compared with the same period last year, and sales tax from other industries decreased by $17,000. It is possible that the 2018 budget for sales tax revenue will not be met. Committee members discussed concerns about flattening sales tax and asked that the full Council receive the report. Councilmember Kruller stated that she has asked several times if Administration is aware of other cities that have built as many construction projects in the same time frame as the Public Safety Plan Projects, and staff will follow up. DISCUSSION ONLY. 129 Finance Committee Minutes .......................................................:.................................................................... .......... July 17, 2018 allocated budget by $506K and expenditures are below budget by $169K. There is strong development activity, bringing in permit revenue. Committee members asked clarifying questions and made comments. Because a large percentage of the departmental savings is in labor costs due to retirements and transfers, the Council should be prepared to consider what savings are planned and sustainable. FORWARD TO JULY 23, 2018 COMMITTEE OF THE WHOLE. C. Business & Occupation Tax Next Steps Staff is seeking Committee direction on next steps for consideration of a Business & Occupation (B&O) Tax. The Committee previously discussed this topic with regard to the Public Safety Plan financing and decided to set it aside to potentially be part of the biennial budget discussions. Because sales tax revenue is flattening and sales tax mitigation payments are ending, the City is facing revenue shortfalls with a potential budget gap of more than $2 million. Of options previously discussed, a B&O tax would provide the greatest additional revenue. B&O tax rates are calculated on gross receipts and a city can provide an exemption threshold. 43 cities in. Washington State have a B&O tax with varying approaches, and varying costs associated with staffing and implementation, Staff estimates that a B&O tax could provide revenue of $3 million or more. Councilmember Robertson asked if there could be more business sector categories than just retail, wholesale, manufacturing and service. He would also like more information about the logic used by neighboring cities in setting their rates. He suggested that Finance and Police/Fire collaborate to determine service impacts from different sectors. Councilmember Seal stated that the City needs to be clear on why it is considering a B&O tax and how the money would fund City services. Chair Quinn stated that the Council needs to have enough information in order to make a sound, data -driven, policy decision. The Committee agreed that staff should bring forward additional research and a future budget work session should include this item. DISCUSSION ONLY. D. Compensation Policy Update Staff is seeking Committee direction to finalize the scope of the review of the compensation policy as formalized in Resolution 1796. The City Council had previously requested that compression, above and below market adjustments, comparable cities, and recruitment incentives be discussed. Non -represented employees asked the Committee to focus on comparable cities, the process for setting non -represented position compensation, compression, incentives, and direct staff to do a full market survey of all non -rep positions. The Committee requested that staff bring at least 2-3 of these topics forward at a time at future meetings. DISCUSSION ONLY. 130 Finance Committee , Prncites August 21, 2018 B. Ordinance and Resolution: Updating Commercial Parking Tax. Staff is seeking Council approval of an ordinance and resolution to amend Tukwila Municipal Code 3.48 to gradually increase the commercial parking tax from 5% to 15°/0 and impose a late penalty of 10% per month. The Committee of the Whole sent the legislation back to Committee, asking for information on the legality of exempting nonprofits based upon public comment received. Staff presented an option that would retain the 5°/© rate for nonprofits operating on City property, which would currently apply only to Starfire Sports. Doing so would reduce projected revenue by approximately $10K in 2019, $21K in 2020, and $36K in 2021. To offset this revenue loss, the tax could be increased in two steps rather than three, going to 10% in 2019 and 15% in 2020. Councilmember Robertson spoke in favor of exempting Starfire with the two- step increase. Councilmembers Quinn and Kruller supported exempting Starfire with the three - step increase. Staff will draft the ordinance reflecting this majority recommendation and present it to the Committee of the Whole. MAJORITY APPROVAL. FORWARD TO AUGUST 27, 2018 COMMITTEE OF THE WHOLE. C. Employee Compensation Policy Staff presented policy recommendations in the areas of above and below market adjustments, comparable cities, compression, recruitment incentives, and compensation review process for non -represented employees. Staff also performed a market study with the newly released 2018 salary data from AWC and the results show that the City is still close to the market and considered competitive. Councilmember Robertson requested that the table in Exhibit A be updated to include cities +60% assessed valuation, He requested that the table in Exhibit B include columns showing population and percentage change. Chair Quinn said these should be additional tables not to replace those already in the Exhibits. DISCUSSION ONLY. RETURN TO COMMITTEE D. 2018 2nd Quarter Financial Report Staff presented the Committee with the City's 2018 2nd Quarter Financial Report which captures the general state of financial affairs and highlights significant items and trends. General Fund results are positive with an increase in fund balance of $3.2 million, and revenues of $32.7 million coming in close to budget. Sales tax collected through May reflects a 40/0 year over year increase, and admission tax and building permit fees are both strong. Departmental under expenditures reached almost $2 million. Councilmember Robertson asked that the revenue table on page 75 call out retail sales tax by itself in a new line or a footnote, Chair Quinn would like a better understanding of the 3% departmental reductions to be discussed at the upcoming budget work session. Committee members also asked for an explanation of the decline in utility tax. DISCUSSION ONLY. E. 2019-202.0 Biennial Budget: City Council Staff presented the proposal for the 2019-2020 City Council departmental budget, which includes salaries and wages, benefits, supplies, and services. As the City is transitioning to Priority Based Budgeting, staff defined the City Council's programs as "Community Engagement and Events," "Governmental Affairs and Appointments," and "Legislative Oversight." Budget Oversight may be pulled out into its own category for the purpose of scoring accurately against the City's strategic goals. The proposed Council budget includes reductions 131 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes September 5, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Brandon Miles, Rachel Bianchi, Leon Richardson, Jay Wittwer, Peggy McCarthy, Vicky Carlsen, Aaron Williams, Wynetta Bivens, Richard Takechi, Jeff Friend, Derek Speck, Olin Johansen, Anthony Murietta, Laurel Humphrey Guest: Andrea Reay, Seattle Southside Chamber of Commerce CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. PRESENTATIONS II. BUSINESS AGENDA A. Ordinance; Amending Gambling Tax Staff is proposing an amendment to the Tukwila Municipal Code to increase the gambling activities tax on cardrooms from 10% to 11%. There are currently four cardrooms in Tukwila, and there is a provision in the code that the rate would become 15% when more than five are operating. Gambling taxes are used primarily for public safety, and state law capsthetax at 20%. Jurisdictions vary on regulation of card rooms. Auburn has a rate of 4% and Redmond has 12%. Kent and King County are at 11©/0. The proposed 1% increase would generate approximately $350,000 in additional revenue. Committee members briefly discussed the proposal and decided to forward the item for full Council discussion with no recommendation. NO RECOMMENDATION. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE, B. Employee Compensation Policy Staff returned with policy recommendations in the areas of above and below market adjustments, comparable cities, compression, recruitment incentives, and compensation review process for non -represented employees. The committee discussed these items and requested the policy return to committee with additional information as follows: Market Competitiveness: No recommendation. The three proposals will be discussed ata future meeting. Compression: Retain current language in Resolution 1796. Comparability. Prepare resolution showing both options 1 and 2 in context. Update Table B-1 with the following: 132 Finance Committee Minutes...................................................................................................,..,..a..,........µ....... Septembers, 2018 Rename "State DOR Assessed Value %" column to "Percent of Tukwila's A/V" Rename "Population Value %" column to "Percent of Tukwila's Population" Asterisk cities that do not have Police or Fire Information to be Provided to the City Council: Add language to the draft resolution clarifying that it is the responsibility of the Finance Committee to ensure the information specified in A(1) and A(2) is received by staff on the expected schedule, unless a decision is made by a majority of the Council to deviate from that schedule. DISCUSSION ONLY. RETURN TO COMMITTEE C. 2018 2nd Quarter Sales Tax and Miscellaneous Revenue Report Staff presented the 2018 Second Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gambling tax, and admissions tax revenues with sales tax broken out by industry classifications. Sales tax collections increased $584 thousand or 13% over the same period last year. Construction related sales tax accounted for 28%while all other industries accounted for 12% when compared to the same period in 2017. DISCUSSION ONLY. D. Interlocal A reement: Transfer of Surface Water Billing to King County Staff is seeking Council approval of an interlocal agreement with King County authorizing the County to bill Tukwila property owners for the City's surface water services beginning in 2019. Finance staff currently bills and maintains 5,286 accounts. Transferring the billing and receipting to King County will allow staff to devote time add capacity to other existing and potential work items. This could also be a convenience to property owners as they could pay both surface water and property tax with one payment. In addition, King County's low income and age threshold are broader than Tukwila's, so more customers will qualify. King County's one-time setup fee and annual charge (based on number of accounts) will be paid by the Surface Water Fund. Committee members expressed support but would like to know more detail about the increased staff capacity created since the intent is not to reduce or eliminate positions. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 10, 2018 COMMITTEE OF THE WHOLE. E. 2019-2020 Biennial Budget Staff presented the proposals forth e Finance Department, Contingency Fund (105 Fund), Urban Renewal (302 Fund), and General Improvements (303 Fund) Finance The proposed Finance Department budget reflects a decrease of 2,26^ for 2019 and a 2,84% increase for 2020, yielding a net biennial increase of less than 10/0. Staffing levels remain at 12, and the additional capacity resulting from the transfer of business licenses to the State and the potential transfer of surface water billing to King County will be redirected to other work as discussed above. Reductions occurred in extra labor and claims and judgements based upon actual usage. 133 City Q Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes September 18, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Joseph Todd, Joel Bush, Jay Wittwer, Gail Labanara, Wynetta Bivens, Christy O'Flaherty, Vicky Carlsen, Olin Johansen, Bill Kolden, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. PRESENTATIONS Bill Kolden, the City's interim Human Resources Director, introduced himself to the Committee. II, BUSINESS AGENDA A. Resolution: Employee Compensation Policy Staff presented a draft resolution incorporating feedback given in previous Committee meetings and containing policy items relating to timeliness, comparability, market ranking, and internal equity. The draft also includes a change from the former Seattle -Tacoma -Bremerton CPI index to the Seattle -Tacoma -Bellevue index introduced by the Bureau of Labor Statistics, Analysis shows that raising the assessed value for comparable cities to +75©/© keeps all employees consistent with the market. Mr, Kolden shared his perspective that Tukwila is to be commended for having a methodology in place, and that he recommends keeping flexibility within the salary schedule so there is discretion for market analysis. There are a lot of variables to consider with smaller organizations as employees often have a broad range of duties that are difficult to compare with other jurisdictions. Councilmember Robertson expressed concern with raising the market competitiveness standard to include up to 10% above, as he believes the number of employees at this level will increase, Chair Quinn noted that the Committee was tasked with addressing positions significantly above market. Mr. Kolden again encouraged flexibility so that highly skilled people are compensated fairly. Councilmember Kruller stated that Administration has a lot more flexibility with positions than certain other cities, and that once budgets are approved the Council does not have a lot of awareness of what goes on with positions. She would like the Council to have more awareness, including when positions become obsolete or change titles. Committee discussion outcomes include the following amendments and requests: Section 1(A)(1): "A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council by the Administration every year by the end of the third quarter that a non -represented salary increase is due. Section 1(A)(2): remove sentence 134 Finance CommitteeMinutes .............................................................................H.....,...,....,............,.............,..,,.. September' 18., 2018 Section 1(B)(3): "Those positions more than 10% above the market will not receive an adjustment during the year the market adjustment is to occur and will warrant further evaluation Documented ustification of potential reclassification will be provided to the City Council for review and approval. If the documented justification results in reclassification, any adjustments will be made in alignment with City policy. Section 1(B)(4): Add language that strengthens the role of the City Council in reclassifications. Section 1(B)(1): Add language further defining how the employee population of other cities in relation to Tukwila will be used as a second criteria. Section 1(B)(6): Add language further defining compression. Section 1(B)(7): Add language requiring annual review by the City Council. Non -represented employees in attendance were given the opportunity to address the Committee, and the following comments were shared: • Appreciates the A/V adjustment to +7!5%, but still concerned that the new language doesn't capture the proper comparability. Second criteria regarding number of employees should be more clearly defined. It may be worthwhile to call out cities with over 100 employees. +� Concerned about the number of non -represented employees whose pay will be frozen with the proposed market competitiveness language. Represented employees will not be bound by this policy and the internal inequity will get worse, • Consider the consequences and impacts - certain positions will be frozen for 3 years or more. Consider the distinction between classifications and positions. • Would like opportunity to continue to submit comments to the Committee. Chair Quinn recognized these concerns and stated that the Council intends to continuously review the policy and its impacts. Councilmember Kruller stated that employees need to work with Administration when they feel classifications are not accurate. Chair Quinn said employees are always welcome to share with the Council how those conversations go. RETURN TO COMMITTEE. B. 2019-2020 Biennial Budget: Technology &Innovation Services Department Staff presented the proposed 2019-2020 budget for the Technology & Innovation Services Department, including descriptions of the programs identified as part of the Priority -Based Budgeting project. Proposed reductions are in the area of professional services, specifically cancelling the Dimensional contract for City Council video recording services and reducing the Tier 1 help desk service contract by 50%. The Committee requested removing reference to a new City Hall from the information memo, as no new City Hall is planned or budgeted. Councilmember Kruller inquired about the travel budget. Staff said that budget is used to send staff to relevant trainings and the department prioritizes local opportunities. FORWARD TO SEPTEMBER 24, 2018 COMMITTEE OF THE WHOLE. 135 Finance Committee Minutes .0ctober2, 2018 C. Ordinance: Amending Business License Regulations Staff is seeking Council approval of a code -amending ordinance that would be compliant with the new State -required model licensing ordinance that includes a minimum threshold to require a business license. Legislation passed by the State in 2017 requires cities to partner with a combined licensing service or no longer issue licenses after December 2022. The City has agreed in principle to partner with Washington State's Business Licensing Service and now must amend Tukwila Municipal Code Title 5 with the model licensing Language. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. Employee Compensation Policy. Staff returned with a draft resolution incorporating feedback given in previous Committee meetings and containing policy items relating to timeliness, comparability, market ranking, and internal equity. The draft now proposes a second criteria for comparability being whether or not a city has its own police department, as that is a fairly predictable gauge of a city's service and employee levels. The draft also proposes a new definition of compression, "when there is only a small difference in pay between employees regardless of their skills, level, seniority or experience." The Committee discussed the proposed revisions, focusing on how to treat positions significantly under market. One possibility would be for the Finance Committee to review all positions out of alignment on a regular schedule. The Committee requested the resolution return to committee with additional information as follows: Comparable Cities • Return with results of the market study using the updated proposed criteria. Market Competitiveness • Correct typo in B(3): "Positions that are 50/© or more below the market... Compression • Add "Administration will provide a written justification for the City Council's review documenting that an adjustment is warranted prior to implementation." Non -represented employees in attendance addressed the Committee and comments included the following: • Changing B(3) to fixed dollar amounts instead of percentage would create a depreciating band as you move up the position scale. • Anything below 3% of market rate is probably not competitive. In labor negotiations, 3% is considered a significant move. • Employees are not familiar with the methology used in the market study. Accuracy of the market study will be extremely important if Council is considering a wage freeze based upon its results. • True comparability includes more than just base wage. 136 Finance Committee Minutes _October 2, 2018 • There is a morale problem when non -rep and union are in the same decision band and have different rates of pay. Compression exists between coworkers. • Discrepancies between employees in the same band should be further researched. Chair Quinn stated that the Committee is always open to these comments and he also stated that Administration should communicate the methodology used in the market study to employees. ill. MISCELLANEOUS Adjourned at 6:48 p.n1 Committee Chair Approval by L H 137 Finance Committee Minutes October 16, 2018 C. Ordinance: Business License Fees Staff is seeking Council approval of a resolution that would increase the business license fee from $70 to $112 per full time employee and from $35 to $56 per part time employee, resulting in a revenue increase of $1.5 million. The City is facing a budget shortfall due to flattening sales tax and the loss of streamlined sales tax mitigation payments. The Mayor's proposed budget includes $1.8 million in departmental reductions and additional revenues in the form of increases to gambling tax and business license fees. The proposed resolution adopts a revised business license fee schedule, changes outside contractors to a flat fee of $100, and will remove reference to the archaic "panoram" category. Committee members discussed the proposal for contractors based outside of Tukwila and decided the flat rate should be evaluated after one year. Councilmember Kruller asked for rates for neighboring jurisdictions including whether they have B&O tax. Chair Quinn stressed the importance of ongoing communication with the business community, with consistent and clear messaging around why the City is considering this change. Staff has already conducted business outreach and is working on a communications plan in the event of Council passage. NO RECOMMENDATION. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. D. Resolution: Employee Compensation Policy Staff presented the draft resolution incorporating feedback given in previous Committee meetings, which containing policy items relating to timeliness, comparability, market ranking, and internal equity. Committee members discussed the current proposal and requested the following changes: • Amend B(1): "A second criteria to be used to refine comparable jurisdictions is to only include cities with their own police department." • Amend sentence at end of B(4:) "Administration will provide a written justification documenting that an adjustment is warranted for the City Council's review and approval prior to implementation." • Amend sentence at end of B(5): "Administration will provide a written justification documenting that an adjustment is warranted for the City Council's review and approval prior to implementation." Councilmember Robertson stated that he believes 10% above is too high for market competitiveness. The City should be paying the average of current comparables. Chair Quinn and Councilmember Kruller noted that the policy revisions add more opportunities to review anomalies as well as overall review of the policy itself. MAJORITY RECOMMENDATION. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. E. Contract Amendment: Interim Human Resources Director Staff is seeking an amendment to Contract 18-132 with Prothman Company for an additional $40,000 to allow the interim Human Resources Director to remain through January. The City is initiating a search for a new HR Director and anticipates having someone begin in January. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 5, 2018 REGULAR CONSENT AGENDA. 138 GOUNcIT AGENDA SYNOPSIS 10/22/18 VC 1/05/18 VC ITEM INFORMATION : VICKY CARLSEN Adopt ordinance increasing gambling tax on card rooms by 1% ITEM No. 4.E. 18 e 11/5/18 d m-'L»aw,m 0/22/181W�tt; I..tCr Council is being asked to approve an ordinance that incre rooms from 10% to 110/0. Dr\nI l : 10/16/18 s he gambling tax on card cc Cot. 3aa . J Public S Parks Comm. CUMM:I`rn E CHAIR: OUINN RECO MENDATIONS: SPoNS: R/_1l)UIN. Finance CYC'aryI1 I I II No recommendation; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.: MTG. DATE RECORD OF COUNCIL ACTION TG. DATE ATTACHMENTS 10/22/ 18 Informational Memorandu dated 8/ 10/ 18 Draft Ordinance 5 Attachment A: Summary o House -Banked Card Room Financials 2016 8E 2015 nutes from the Finance Committee meeting 10/ 16/ 18 139 140 TO: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Finance Committee FROM: Rachel Bianchi, Deputy City Administrator Vicky Carlsen, Deputy Finance Director BY: Aaron Williams, Fiscal Coordinator CC: Mayor Ekberg DATE: August 10, 2018 SUBJECT: Proposed increase to city's gambling activities tax Updated from September 5, 2018 Finance Committee meeting and September 10, 2018 Committee of the Whole meeting ISSUE The City Council is being asked to modify the Tukwila Municipal Code (TMC) to increase the gambling activities tax on cardrooms by 1%. BACKGROUND In 2011 the City Council adopted ordinance 2349, which set the most recent tax rates for gambling activities, which include bingo games, raffles, amusement games, punchboards, pull - tabs and cardrooms. The ordinance set a rate for each of these, with a three -tiered rate structure for tax rates associated with card rooms: • An initial rate of 10% • When more than five are open the rate moves to 15% • If more than six, the rate moves to 20% Currently, there are five -four cardrooms in Tukwila, resulting in a 10% tax on the gross receipts of each establishment. The City collected $3.8 million in gambling taxes in 2017. DISCUSSION The Administration proposes to raise the rate associated with cardrooms by 1%. Per the TMC, gambling taxes are used primarily for public safety. Public Safety accounts for more than 56% of the City's general fund. State law caps the tax on cardrooms at 20%. Jurisdictions in the county vary as to how they regulate and tax card rooms, and many ban such establishments all together. The City of Auburn has one of the lowest rates at 4%, and according to staff research, the City of Redmond has the highest at 12%. Both the City of Kent and King County levy the 11% rate. Staff estimates that a 1% increase in the tax levied on cardrooms would generate approximately $38.8400 $350,000 in additional revenue in 2019. The City heads into the 2019/2020 budget process with the reality that projected revenues will not meet expenditures. The Administration has directed departments to reduce expenditures in the next biennium by 3% (except for Police and Fire, who were held at a 1.5% reduction), but additional resources are needed in order to provide the current level of City services. A small increase in the gambling tax is an opportunity to help align revenues with expenditures in the coming biennium. 141 INFORMATIONAL MEMO Page 2 Follow up after September 5, 2018 Finance Committee and September 10, 2018 Committee of the Whole Staff was asked to perform outreach to the four card rooms located in Tukwila and provide an update at a subsequent Finance Committee meeting, The following represents the responses from the outreach to the card rooms as well as provides additional research and statistics gathered during the process, OUTREACH City staff members met with representatives from all four card rooms in Tukwila to discuss the proposed increase in gambling tax from 10%© to 11%. During these meetings there was also a general discussion of what services the City provided and staff answered various questions and concerns from the card room representatives. Here are some of the general comments made from the various business owners. • Most owners and managers expressed concerns about their profitability with an additional increase in the gambling tax. They all discussed how competitive their market is and that their costs are rising due to salary, benefits, payouts, and marketing There was not as much concern expressed with the change in business license fees. Two of the businesses appreciated the balanced approach to the budget process, that the City was proposing 3% ongoing reductions as well as new revenue sources. Many representatives discussed how the current state regulations, which limit the number of tables to 15 er card room and the maximum bet at 300 make it difficult to be successful. At least two owners discussed the number and demographics of the jobs provided. Some stated that dealers can gross almost $100,000 per year. It was also stated that 70% of their staff are earning minimum wage, although the average wage with tips ran es from 36 to 46 er hour. One owner stated that many of these jobs do not require_a college degree and some don't require a high school diploma. There was also concern expressed that the rising cost of the minimum wage, the change in family leave and medical leave, was not keeping pace with the increase in gross gambling receipts. • One of the card rooms located on Interurban Ave made a request for a cross walk to be installed to improve safety and improve connections between the card rooms in that area. • Parking was a concern for another card room, stating that the lack of parking in the area a negatively affects their patronage and has asked to work with the City to utilize City - owned ro ert next door, This same card roam also ex rased the need for cross walk to accommodate pedestrians crossing the street between casinos,. According to the Washington State Gambling Commission there are approximately 49 card rooms in the state. Based on the published financial reports the number of card roomEmporting a net loss has ran ed from 29% in 2014 to 18% in 2016. In 2016 the most recent ublished data online. there were five card rooms listed within Tukwila. Since then, the Palace Tukwila has closed. In 2016, three of the card rooms were operating at a net profit and were in the top ten card rooms in the state. Based on net income, the Macau Casino was ranked #1, the Riverside Casino was #6 and the Great American Casino was ranked #8. The Palace Tukwila. and the Fortune Casino were both shown as operating at a net loss and were the lowest performing card rooms in the state. 142 INFORMATIONAL MEMO Page 3 In discussions with the Fortune Casino, they stated that there was an ownership chanqe in 2017 and early results show that the card room is operating near break-even for 2017; a significant improvement over 2016, which saw a loss of $1.08 million. The Table below uses information from Tukwila's Business License and the Washington State Gambling Commission. Attachment A includes the detailed financial summaries for fiscal years 2016 and 2015. 2018 Em .loyees Full -Time Part -Time Fortune Casino ** 54 Great American Casino * 11 Macau Casino 42 Riverside Casino 66 Golden Nugget Casino ** Palace Tukwila 105 0 112 125 FY 2014-2016 Net Income or Loss 2014 2015 ($640,5,29 $1.44 M $1.6 M $1.93 M $2.4 M $685,000 $1.2 M ($380,432 $296,239) 2016 ($1.08 M) $2.25 M $4,34 M $2.68 M ($785,040) * While researching these statistics it was discovered that Great American Casino may likely be under -reporting number of employees; staff will be looking into this issue. ** Fortune Casino took the place of the Golden Nugget Casino in 2015. HISTORICAL REVENUES FROM CARD ROOM GAMBLING TAX City staff reviewed historical gambling tax collections between 2011 through second quarter 2018 and an estimate for the second half of 2018. Projected year-end for 2018 is slightly lower than 2017 due to an incident at one of the card rooms earlier this year. Revenues from card room gambling tax has increased from $1.68M in 2011 to $3.8 M for 2017. 4,300,600 4,000,000 3,509,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 I. 2011 • F ortune Gambling Tax - Historical Revenues 2011-2018 (estimated) 2012. 2013 2014. 2015 2015 2017 Goiden Nugget Palace Macau Riverside la Great America:1 2018 Estimate 2018 t, 143 INFORMATIONAL MEMO Page 4 CURRENT GAMBLING TAX RATES FOR DIFFERENT JURISDICTIONS As a corn arisen below are current card room arnblin tax rates for some of the surrounding jurisdictions. Local tax rates for card roort s City of Tukwila City of Seattle 10%o (0-5 card rooms) 15%© (6 card rooms) 20% (more than 6) King County (unincorporated) City of Redmond * City of Auburn ** Not permitted 11%© 12% City of Kent 4% City of Kirkland City of Renton City of SeaTac City of Shoreline City of Lakewood 11% 11% * The City of Redmond currently does not have any card rooms ** The City of Auburn lowered their rate from 12% to 4% in 2010 due to economic conditions, there have been recent discussions about raising the rate. RECOMMENDATION Council is being asked to forward this item to the October 22, 2018 Committee of the Whole meeting and subsequent November 5, 2018 Regular Meeting for adoption to approve the rate increase effective January 1, 2019. This will allow sufficient time for notification to affected businesses. ATTACHMENT Draft ordinance Attachment A: Summary of House -Banked Card Room Financials 2016 2015 144 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2349 §2 AND 1809 §1 (PART), AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 3.08.030, "TAX RATES," TO INCREASE THE TAX ON CERTAIN GAMBLING ACTIVITIES; REPEALING ORDINANCE NOS. 2230, 2.150 AND 1891; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the social card rooms operating in Tukwila generate significant gambling tax revenues for the City; and WHEREAS, there is a cost to patrol and enforce City codes related to gambling; and WHEREAS, the more card rooms operated as a commercial stimulant, the more City costs increase; and WHEREAS, pursuant to the City Council's power to tax certain activities for revenue purposes as set forth in RCW 9.46.110, the City Council now desires to increase the tax levied on any social card room operated as a commercial stimulant, upon certain conditions, by amending Tukwila Municipal Code (TMC) Section 3.08,036.A.4; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 3.08.030, "Tax Rates," Amended. Ordinance Nos. 2349 §2 and 1809 §1 (part), as codified at TMC Section 3.08.030, are hereby amended to read as follows: A. Pursuant to RCW 9.46.110 and RCW 9.46.120, as amended by the Laws of Washington, effective July 27, 1997, there is levied upon all persons, associations and organizations who have been duly licensed by the Washington State Gambling Commission, as authorized by law, the following tax: W: Word Pr©cessin RB:bjs 0 s\G Wing tax increase 8-10•18 Passe a 145 1. Bingo games and raffles: To conduct or operate any bingo games and raffles, a tax rate of 5% of the gross revenue received therefrom, less the actual amount paid by such person, association or organization for or as prizes. 2. Amusement game: To conduct any amusement game, a tax rate of 2°/© of the gross revenue received therefrom, less the actual amount paid by such person, association or organization for or as prizes. 3. Punchboards or pulltabs: For the conduct or operation of any punchboards or pulltabs, a tax rate of 5% of the gross receipts from such activities for commercial stimulant operators (taverns, restaurants, etc.); and a tax rate of 10% on the gross receipts less the amount paid out as prizes for charitable or nonprofit. organizations. 4, Social card games: a, For the conduct or operation of any premises or facility used to play social card games, a tax rate of 4Q% 11 % of the gross receipts received therefrom; provided that when the number of card rooms in the City exceeds five, the tax rate shall increase to 15% of the gross receipts received therefrom. Additionally, when the number of card rooms exceeds six, the tax rate shall increase to 20% of the gross receipts received therefrom. b. For purposes of this provision, an operating business is defined as: a business open to the public and engaged in the business of operating a social card room for a period of 30 days. For purposes of this section, the 30 days are not required to be consecutive days. After the 30 days of operations, which triggers the increased tax rate, the Finance Director or his or her designee, shall notify the social card rooms of the increased rate and that rate shall be paid thereafter by all card rooms in this tax category, starting the financial quarter after notification. B. Non -Profit Organizations. 1. No tax shall be imposed under the authority of TMC Chapter 3.08 on bingo or raffles when such activities or any combination thereof are conducted by any bona fide charitable or nonprofit organization as defined in RCW 9.46.0249, which organization has no paid or management personnel, and has gross income from bingo and raffles, or any combination thereof, not exceeding $5,000 per year, less the amount paid for or as prizes, 2. The Finance Director may waive the tax due each quarter from a bona fide charitable or nonprofit organization as defined in ROW 9.46.0209. This waiver may occur only if the charitable or nonprofit organization demonstrates by clear and convincing documentation that an amount equal to at least 70% of the tax due the City, as computed pursuant to TMC Section 3.08.030, will be donated to charitable nonprofit organizations serving the City whose purpose is to provide programs or facilities for meeting the basic health, education, welfare, or other needs of the residents of the City, Failure to donate at least 70% of the tax due the City will result in revocation of the waiver and the disqualification of the bona fide charitable or nonprofit organization to receive a waiver for future tax payments. W. Word Processfnglordinance 146 RB:bps a b6%n° tax increase 8-10-18 Page 2 of 3 Section 2. Repealer. Ordinance Nos. 2230, 21 © and 1891 are hereby repealed in their entirety. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force January 1, 2019. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWI A, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O"Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processinglordinances\Gambping tax increase 8-10-18 RB: bjs Page 3of3147 Attachment A. Licensee MACAU CASINO/TUKWILA GREAT AMERICAN CASINO/EVERE I I THE PALACE/LACENTER CASINO CARIBBEAN/KIRKLAND ROMAN CASINO RIVERSIDE CASINO CRAZY MOOSE CASINO/PASCO GREAT AME.RICAN CASINO/TUKWILA SILVER DOLLAR CASINO/SEATAC SILVER DOLLAR CASINO/RENTON COYOTE BOB'S CASINO CARIBBEAN/YAKIMA Summary of House -Banked Card Room Financial Sta For the Fiscal Years Ending in 2016 (Sorted by Licensee Net Income or (Loss)) City Tukwila Everett LaCenter Kirkland Seattle Tukwila Pasco Tukwila SeaTec Renton Kennewick Yakima -a---2016 REVENUES -__ - Card Room Other Revenue Revenue FREDDIE'S CLUB/RENTON Renton SILVER DOLLAR CASINO/MILL CREEK Mill Creek ROYAL CASINO Everett GOLDIE'S SHORELINE CASINO Shoreline BUZZ INN STEAKHOUSE/EAST WENATCI East Wenatchee LAST FRONTIER SLO PITCH PUB & EATERY HAWKS PRAIRIE CASINO MACAU CASINO/LAKEWOOD PALACE CASINO/LAKEWOOD RED DRAGON CASINO IRON HORSE CASINO/AUBURN ROXY'S BAR & GRILL CARIBBEAN CARDROOM WIZARDS CASINO LaCenter Bellingham Lacey Lakewood Lakewood Mountlake Terrace Auburn Seattle Kirkland Burlen JOKERS CASINO SPORTS BAR & FIESTF Richland CRAZY MOOSE CASINO/MOUNTLAKE TE Mountlake Terrace BLACK PEARL RESTAURANT & CARD RC Spokane ZS RESTAURANT AT ZEPPOZ Pullman LILAC LANES & CASINO Spokane CLUB HOLLYWOOD CASINO Shoreline LUCKY 21 Woodland LANCER LANES RESTAURANT AND CAS Clarkston ACES CASINO ENTERTAINMENT Spokane ALL STAR CASINO PAPAS CASINO RESTAURANT & RC'S NOB HILL CASINO CHIPS CASINO/LAKEWOOD GREAT AMERICAN CASINO/LAKEWO WILD GOOSE CASINO CLEARWATER THE GETAWAY CASINO UBET NEW PHOENIX PALACE TUKWILA FORTUNE CASINO Silverdale OUNGI Moses Lake Sunnyside. Yakima Lakewood Lakewood Ellensburg Wenatchee Walla Walla Longview LaCenter Tukwila Tukwila Total Total Net Income Revenue Expenses ar (Loss) (1) (2) (3) (4] $1ti,739,617 1,854,217 512,593,834 $8,249,964 54,343p870 $10,063,312 2,148,703 $12,212,015 $8,340,122 $3,871,693 $14,485,800 2,707,636 $17,193,438 $13,764,844 $3,408,594 $6,189,549 1,758,967 59,946,516 $6,736,429 53,212,087 517,995,374 481,932 $18,477,306 $15,683,158 $2,794,146 $11,069,498 1,161,210 $12,230,708 $9,548,054 $2,682,654 $7,616,741 2,350,808 $9,967,549 $7,417,695 $2,549,854 $10,330,422 3,458,612 $13,789,034 511,536,301 $2,250,733 $6,709,333 1,784,293 $8,493,626 56,308,659 $2,164,966 $6,915,907 1,482,656 $8,398,563 56,727,460 $1,671,103 64,663,728 870,543 $5,534,271 $3,996,549 51,535,723 $4,922,565 1,975,755 56,898,320 $5,510,546 $1,337,774 $7,505,167 1,808,140 $9,373,307 $8,092,205 $1,281,102 $4,695,632 992,342 $5,687,974 $4,466,982 $1,218,991 $5,654,124 1,098,390 $6,752,514 $5,707,001 $1,045,513 $7,309,285 1,025,471 $8,334,756 $7,335,561 $999,195 $2,536,207 2,335,126 $4,871,333 $3,911,748 5959,585 $11,206,536 1,976,656 $13,183,192 $12,370,350 5812,842 $2,477,818 2,065,869 54,563,687 $3,308,660 $755,027 $4,433,767 940,247 $5,374,014 $4,641,904 $732,110 $6,076,088 1,666,145 $7,762,833 $7,098,647 5664,186 $6,110,632 585,824 $6,696,456 $6,106,934 $569,522 $3,750,846 736,736 54,517,582 $4,067,946 $449,637 56,237,804 1,440,926 57,678,730 $7,283,222 $395,506 $2,905,364 2,405,857 $5,311,221 $4,917,047 $394,174 $1,732,383 669,942 $2,402,325 $2,054,691 $347,634 $4,714,717 2,635,655 57,350,372 $7,003,256 $347,114 51,836,167 2,857,967 54,694,134 $4,370,939 $323,195 $4,052,309 $893,635 $4,945,944 54,657,638 $288,105 $4,1303,425 893,516 $5,696,941 $5,444,540 $252,401 $1,139,145 1,806,956 $2,946,101 62,704,617 5241,484 $1,807,795 1,686,175 $3,493,970 53.271,291 $222,679 $5,069,112 1,438,514 56,507,626 56,297,027 $210,600 $5,718,834 3,147,461 $8,866,295 58,651,993 $204,302 $1,001,900 880,109 $1,882,009 $1,680,516 $201,493 $1,395,737 $336,413 51,732,150 $1,562,298 5169,862 53,262,189 4,458,000 $7,720,189 57,604,857 $115,332 52,363,842 3,966, 97 $6,330,239 55,443,138 $112,899 $902,545 532,874 51,435,419 51,333,140 $102,279 $2,629,666 1,188,366 53,818,034 53,739,234 578,800 $5,210,471 559,388 $5,769,859 55,769,928 (669) $5,869,699 1,611,747 $7,481,446 $7,506,355 ($24,909) 5730,431 205,596 5935,027 5964,936 ($28,909) $1,794,909 783,461 52,573,370 52,651,007 (572,637) $1,016,593 789,004 51,805,597 $1,921,320 0115,723) $2,732,384 736,172 $3,468,556 $3,686,971 ($218,415) $5,491,280 934,098 56,426,378 $6,855,653 ($430,475) 5161,952 111,290 5273,242 $1,058,282 ($785,040) $4,303,347 1,339,351 55,642,698 $6,721,467 ($1,078,769) 148 *REVISED AS OF JANUARY 10, 2017* Summary of House -Banked Card Room Financial Statements For the Fiscal Years Ending in 2015 (Sorted by Licensee Net Income or (Loss)) -----2©15 REVENUES - -,- - Card Room Other Total Total Net Income Revenue Revenue Revenue Expenses or (Loss) Licensee City (1) (2) (3) 14) GREAT AMERICAN CASINO/EVERETT Evorell $9,021,113 $2,260,632 $11,231,745 $8,420,640 52,86 CASINO CARIBBEAN/KIRKLAND Kirkland $7,412,902 $1,709,514 $9,122,416 $6,283,657 $2,838,759 ROMAN CASINO Seattle $16,807,443 $537,189 $17,404,632 $14,562,606 $2,822,026 MACAU CASINO/TUKWILA Tukwila $7,752,299 $1,624,944 $9,377,243 56,946,850 $2,430,385 CRAZY MOOSE CASINO/PASCO Pasco $7,246,133 $1,455,759 $8,701,092 $6,569,222 $2,132,670 SILVER DOLLAR CASINO/SEATAC SeaTac $6,564,357 $1,164,644 $7,729,001 $5,711,500 $2,017,501 CHIPS CASINO,/LAKEWOOD Lakewood $7,680,793 $1,826,007 $9,506,000 $7,777,915 $1,728,885 GREAT AMERICAN CASINO/TUKWILA Tuknviia $9,422,189 $1,890,097 $11,312,286 $9,690,428$1,621,856 COYOTE BOB'S Kennewick $4,653,169 $531,205 $5,184,374 $3,701,056 $1,483,288 GOLDIE'S SHORELINE CASINO Shoreline $8,023,756 $2,046,819 $10,070,575 $8,641,564 $1,429,011 CASINO CARIBBEAN/YAKIMA Yakima $4,960,841 $1,618,731 $6,779,572 $5,369,326 $1,410,246 RIVERSIDE CASINO Tukwila $8,223,560 $2,369,806 $10,593,366 $9,421,189 $1,172,177 BUZZ INN STEAKHOUSE/EAST WENATCI East Wenatchee $2,644,141 $2,283,233 $4,927,374 $3,822,936 $1,104,438 SILVER DOLLAR CASINO/RENTON Renton $6,273,365 $510,417 $7,083,782 $6,093,628 $990,154 THE PALACEiLACENTER LaCenter $10,049,140 $2,139,483 $12,189,623 511,325,914 $862,709 SILVER DOLLAR CASINO/MILL CREEK MITI Creek $4,272,684 $579,432 $4,052,116 $4,024,508 $827,608 SLO PITCH PUB & EATERY Bellingham $2,388,074 $2,090,227 $4,478,301 $3,726,988 $751,313 HAWKS PRAIRIE CASINO Lacey $4,630,278 $901,031 $5,531,309 $4,999,265 $722,044 FREDDIE'S CLUB/RENTON«} Renton $6,754,628 $1,880,166 $8,634,794 $7,972,055 5662,739 PALACE CASINO/LAKEWOOD Lakewood $6,023,668 $1,449,412 $7,473,020 $6,560,090 $512,930 BLACK PEARL RESTAURANT & CARD RC Spokane $4,249,179 $767,636 $5,016,015 $4,543,691 $473,124 IRON HORSE CASINO/AUBURN Auburn $5,825,785 $1,997,804 $7,823,589 $7,374,636 $448,953 ROYAL CASINO Everett $4,586,119 $529,632 $5,115,751 $4,733,788 $376,963 CARIBBEAN CAR©ROOM Kirkland $1,628,729 $582,562 $2,211,291 $1,874,452 $336,329 CRAZY MOOSE CASINO/MOUNTLAKE TE Mountlake Terrace $4,349,187 $530,147 $4,879,334 $4,598,340 $280,994 NEW PHOENIX LaCenter $7,540,716 $1,135,700 $8,676,496 $6,429,482 $247,034 LUCKY 21 Woodland $7,028,052 $4,199,155 $11,227,207 $10,994,329 $232,878 RC'S Sunnyside $1,041,881 $595,376 $1,637,257 $1,423,510 $213,747 CLUB HOLLYWOOD CASINO Shoreline $5,386,990 $752,746 $6,139,736 $5,938,499 $201,237 MACAU CASINO/LAKEWOOD Lakewood $4,800,250 $1,577,110 $6,377,360 $6,178,237 $199,123 ALL STAR CASINO Silverdale $3,109,715 $4,343,459 $7,453,174 $7,263,540 5189,634 ROXY'S BAR & GRILL Seattle $2,678,382 S2,317,060 $4,995,442 $4,837,839 $157,603 JOKER'S CASINO SPORTS BAR & FIEST/ Richland $1,556,487 $2,667,404 $4,223,891 $4,083,603 $140,288 NOB HILL CASINO Yakima $2,841,273 $1,145,540 $3,986,813 $3,851,345 5135,468 LILAC LANES & CASINO Spokane $1,625,615 $1,665,620 53,291,235 $3,168,474 $122,751 LANCER LANES RESTAURANT AND CAS Pullman $997,818 $900,649 51,898,467 $1,779,736 $118,731 LAST FRONTIER LaCenter $9,180,331 $1,873,415 $11,054,246 510,941,276 $112,970 CLEARWATER SALOON AND CASINO Wenatchee $1,478,969 $775,644 $2,254,613 $2,206,473 $48,140 WILD GOOSE CASINO Ellensburg $723,064 $211,111 5934,1.75 $922,693 $11,482 ZS RESTAURANT AT ZEPPOZ Pullman $997,404 $1,669,158 $2,666,562 $2,695,560 ($28,996) ACES CASINO ENTERTAINMENT Spokane $1,111,689 $316,370 51,426,059 $1,488,478 ($60,419) WIZARDS CASINO Burien $5,007,370 $2,753,496 57,760,666 $7,860,809 ($99,943) PAPAS CASINO RESTAURANT & LOUNG Moses Lake $2,115,973 $3,793,585 55,909,558 $6,117,455 (5207,907) UBET Longview $2,684,316 $622,925 $3,307,241 S3,51.8,540 (5211,299) GOLDEN NUGGET CASINO Tukwila $2,254,306 $450,199 $2,704,505 $3,000,744 ($296,239) LUCKY BRIDGE CASINO Kennewick $2,407,722 $717,408 S3,125,130 $3,465,598 (5340,463) GREAT AMERICAN CASINO/ICENT Kent $858,085 $157,377 $615,462 $1,450,178 (5634,716) RED DRAGON CASINO Mountlake Terrace $2,966,931 $599,415 $3,566,346 $4,079,712 (5513,365) FORTUNE CASINO Tukwila $913,181 $293,046 $1,206,227 $1,846,756 (5640,529) GREAT AMERICAN CASINO/LAKEWOOD Lakewood $5,296,343 $876,731 56,173,074 $7,043,982 (5870,908) 149 150 ity •f Tu ila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes October 16, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Rachel Bianchi, Peggy McCarthy, Vicky Carlsen, Erika Eddins, Jeff Friend, Bruce Linton, Aaron Williams, Derek Speck, Wynetta Bivens, Gail Labanara, Cindy Wilkins, Tami Eberle -Harris, Chris Flores, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. . PRESENTATIONS II. BUSINESS AGENDA A. Cashiering System Purchase Staff is seeking Council approval to purchase a new cashiering system for the Finance Department and the City Clerk's Office in the amount of $43,395. The current point of sale cashiering system was implemented in 2009 and is no longer being support by the vendor, nor does it comply with a new secure encryption protocol. The proposed new system from Tyler Technologies has been vetted by the TIS Department and Finance staff. With the savings in maintenance fees, staff expects the system to pay for itself in less than eight years. The implementation phase will include staff training. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. B. Ordinance: Gambling Tax Staff is seeking Council approval of an ordinance that would increase the gambling activities tax on cardrooms from 10% to 11%. There are currently four cardrooms in Tukwila generating $3.8 million in gambling taxes in 2017. Staff estimates that the 1% increase will generate $350,000 in additional revenue in 2019, which will help the City balance the budget and maintain the current level of services. Councilmember Robertson expressed support for the proposal. Councilmember Kruller referenced an email the Council received from Evergreen Gaming opposing the proposed increase and asked if there was danger of losing any of the businesses. Staff met with representatives from the four cardrooms, who expressed concerns about profitability in a competitive market. Chair Quinn mentioned the request for parking and pedestrian improvements by two of the card rooms an encouraged staff to continue those discussions in the spirit of partnership with stakeholders. The Committee requested that staff make a recommendation on how this revenue will specifically be spent if approved by Council. NO RECOMMENDATION. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. 151 152 Co UNCIL AGENDA SYNOPSIS SP( )NS()R. SUMMARY R F.111:,lti l as 1� RECO 10/22/18 11/05/18 VC VC ITEM INFORMATION R VICKY CARLSEN Proposed increase to business license fee '22/18 ITEM No. 4.F. D,:•vir„: 10/22/18 Council is being asked to approve a resolution increasing the fees to take effect January 2019. COAX', 111 tg [ Trans &Infrastructure DATE: 10/ 16/ 18 v1ENDATIONS: Sr )NsoR/Ai) I1 (. omm [Finance Comm. is Comm. [ Parl s (ca rt . [ Planning ( COM l I i ,l Ilk .i QUINN avor's Office C( MMI r"I I° F No recommendation; Forward to Committee of the Whole COST IMPACT / FUND SOURCE FixI i 1 r)o i IJRo1. RIit?t:IRE1) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: TG. DATE 0/22/18 TG. DATE RECORD OF COUNCIL ACTION ATTACHMENTS 10/22/18 [nformationa orandum dated 10/ .4/18 (updated to add table after Finance Corn. eso Updated to remove reference to `°panoram" after Finance Co nutes from the Finance Com. of 1© 6 8 8 153 154 City of Tukwila Allan Ekberg, Mayor INFORMATIONA. MEMORANDUM TO: Finance Committee FROM: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: October 10, 2018 SUBJECT: Proposed increase to business license fee Updated after October 16, 2018 Finance cor nee meeting, page 2 ISSUE The City Council is being asked to increase the business license fee. BACKGROUND More than one-third of the City's general fund revenues comes from the City's portion of the sales tax (less than 1 % of the total sales tax rate). With the statewide change to destination- based sales tax — which means sales tax is charged to where the item is delivered -- Tukwila lost significant sales tax revenues, which continues to negatively affect the City today. In addition, many people prefer to shop online, skipping brick and mortar opportunities, further reducing Tukwila's sales tax generation. Finally, the State's mitigation payments to cities hard hit by destination -based sales tax — called Streamlined Sales Tax Mitigation payments — is ceasing in 2020. This act alone will reduce Tukwila's revenue by $1,2 million a year starting in 2020, The Administration instructed departments to achieve a 3% underspend in 2018, which the City is on track to achieve. In addition, during the development of the Mayor's proposed 2.019/2020 budget, departments were directed to include a 3% reduction in supplies and services; Fire and Police were given a 1.5% goal. The result of this is approximately $1 million in savings per year. Also included in the proposed budget are new revenues to allow the City to continue to provide high level of services to the Tukwila community. New revenues include an increase in the City's gambling tax and business license fees. The proposed new revenue equals the amount of reductions identified above, and the goal was to propose a balanced approach to addressing the City's structural budget challenges of revenues not growing as fast as expenses, DISCUSSION The current business license fee is $'70 per full time employee or $35 per part time employee, If the fee were raised to $112 per full time employee and $56 per part time employee, an additional $1.5 million could be generated. In comparison, the business license fee for the City of Kirkland is $105 per FTE and $112 for Redmond — neither city has a B&O tax. Raising the City's fee would bring it in line with these rates. City staff have been meeting with various members of the business community regarding this proposal including but not limited to the Seattle Southside Chamber, Sabey Corporation, Baker Commodities, Great American Casino, BECU and Seattle Chocolates. Overwhelmingly the businesses community members were pleased that the approach to the budget problems included reductions. While no one likes higher fees, the business representatives City staff 155 spoke with understood the reason for the increase and appreciated the outreach, INFORMATIONAL MEMO Page 2 City staff also recommend the Council change the Contractor based outside of Tukwila' to a flat fee of $100. There remains significant confusion with these outside -based contractors as to how they calculate their fees with no employees located within the city* A flat rate will allow for an efficient administration of this category. Finally, when updating the business license fee resolution, staff noticed an outdated license category that has not been used in many years and recommend removing it from the fee schedule. Follow up from October 16, 2018 Finance Committee meeting. At the committee meeting, a request was made to provide business license fees romother nearby cities. As a comparison, below are cities and their business license fee and if they impose a B&O tax, City Flat. Fee Other SeeTac Burien Auburn Kent Renton Seattle Bellevue Redmond Kirkland Woodinville Issaquah Mercer Island (0-10 FTEs): $100, (11-50 FTEs: $250 (51-100 FTEs): $1500, (101-5(9 FTEs): $4750, (201-1000+ FTEs): $9500 $150 - 40 or more emp, $75 0-39 emp, $30 Home floc in Burien, $75 Home ace outside Burien, they pro -rate fees $50 0-24 Emp $240:59, 25-49 Emp $340,59, 50-99 Emp $540,59, 100+ Emp $101, it opening July 1 fee is reduced B&O No Yes No Yes $150 $150/yr if gross revenue is below $500 000. If ov r they pay $150 plus B&O tax, Yes Annual Rev ($0419,999): $55, ($20 0004499,999): $110, ($500,00-. $1,999„999): $480, ($2,000,400$,999,999): $1,000, $5,000,000+): $2,000 Yes Plus $5 registration fee plus a $4 customer service fee on all FileL©cal Payment $90 Transactions Yes minimum fee $112/FTE No Base Fee: $100 plus $105/FTE No $39 Plus $19 application fee No Businesses with less than $3,000 annual gross revenue is exempt from this $60 citys business endorsement requirement Yes $30 B&O on gross revenue in excess of $150,000/yr Yes RECOMMENDATION Council is being asked to forward this item to the October 22, 2018 Committee of the Whole meeting and subsequent November 5, 2018 Regular Meeting for adoption to approve the rate increase effective January 1, 2019. This will allow sufficient time for notification to affected businesses. ATTACHMENT Draft resolution 156 NOTE: Shaded text on page 3 reflects changes made after review by the Finance Committee on October 16, 2018. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NO, 1913 AND ADOPTING A REVISED BUSINESS LICENSE FEE SCHEDULE. WHEREAS, the City has analyzed current business license fees; and WHEREAS, the State of Washington's streamlined sales tax mitigation payments are being phased out in 2019 and will cease in 2020,.thereby reducing General Fund revenue by $1.2 million annually; and WHEREAS, sales tax revenue, due to destination -based sales tax distribution rules, has not grown at the same rate as expenditures; and WHEREAS, the City is seeking to take a balanced approach to ensure that ongoing expenditures are paid for with ongoing revenue; NOW, THEREFORE, TE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Repealer. Resolution No. 1913 is hereby repealed, Section 2. Fee Schedule. For 2019, Business License fees will be charged according to the following schedule: (continued...) W:1Word Pracessing\Resolution RB:bis usiness license fee schedule revised 10-17-18 Page 1 of 4 157 ANNUAL BUSINESS L CENSE FEE SCHEDULE Standard Business License fee: $56 45 per part-time employee* plus $112 0 per full-time employee* equals total Business License Fee** ** * Employee is defined at Tukwila Municipal Code Section 5.04,010(10), copied below. • A "part-time employee" is an employee working 29 or less hours per week. • A "full-time employee" is an employee working 30 or more hours per week. The total Business License fee due will vary based on the combination of part- time and full-time employees employed by the business. For example, a business with one part-time employee (and no other employees) will pay a Business License Fee of $56 . A business with one full-time employee (and no other employees) will pay a Business License Fee of $112 9. Minimum Business License fee: $56.00 8 Business License Fee for contractors operating within the City of Tukwila boundaries without a physical presence: $100.00 flat fee *Tukwila Municipal Code Section 5.04.010(10): 10. "Employee" means and includes each of the following persons who are not required by the City to have his/her/its own separate City of Tukwila business license: a. Any person employed at any business who performs any part of their duties within the City of Tukwila or reports from a location within the City's corporate limits; and b. Any person who is on the business's payroll, and includes all full-time, part- time, and temporary employees or workers; and c. Owners, officers, managers, and partners; and d. Any other person who performs work, services or labor at the business including, but not limited to, family members, regardless of whether they receive a wage from the business and e. Self --errs to ed ersons, sole ro rietors owners, officers, nar a ers and partners; and f. An other erson who erforms w rk services or labor at the business including an independent contractor who may be exempt from requirements to have a separate City of Tukwila business license, W°IWord Processing\Resolutions\Business license fee schedule revised 10-17-18 158 RB:bjs Page 2 of 4 Other annual license fees: [Adult Cabaret establishment $500 00 + Business License Fee (per above) Adult Cabaret entertainer Adult Cabaret manager $75,00 + Business License Fee (per above) Adult Entertainment Cabaret establishment $75,00 Adult Entertainment Cabaret entertainer Adult Entertain manager ent Cabaret $500 00 + Business License Fee (per above) $75.00 + Business License Fee (per above) $75.00 Amusement Center Amusement device fee $500E00 + Business License Fee (per above) Amusement device removal fee Amusement device storage fee Appeal Fee $50.00 per device + Business License Fee (per above) $50,00 per device $10.00 per device per day $25cL00 Cabaret establishment Penalty for late acquisition of business license (operating a business without a valid license) $300E00 + Business License Fee (per above) If received or postmarked within 0 to 30 days of operation = 5% of license fee If received or postmarked within 31 to 60 days of operation = 10% of license fee if received or postmarked within 61 to 90 days of operation = 15% of license fee If received or postmarked within 91 to 120 days of operation = 20% of license fee If received or postmarked at 121 days of operation or longer = maximum of 25% of license fee W.lw©rd Pr©cessing\ResoIutivns\Business license fee schedule revised 10-17-18 RB;bjs Page 3 of 4 159 Penalty fo license late renewal of business If received or postmarked Feb. 1 through Feb. 28 = 15% of license fee If receivedor postmarked March 1 through March 31 = 30°/© of license fee If received or postmarked April 1 or later = 45% of license fee Peddler/Solicitor $70.00 Reinstatement of license fee $50,00 Washington State Patrol WATCH background check $12.00 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of ATTEST/AUTHENTICATED: 2018,. Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:1Word Processing1Resolutions\Business lioense fee schedule revised 10-17-18 160 RB:bjs Page 4 of 4 Finance Committee Minutes October 16, 2018 C. Ordinance: Business License Fees Staff is seeking Council approval of a resolution that would increase the business license fee from $70 to $112 per full time employee and from $35 to $56 per part time employee, resulting in a revenue increase of $1.5 million. The City is facing a budget shortfall due to flattening sales tax and the loss of streamlined sales tax mitigation payments. The Mayor's proposed budget includes $1.8 million in departmental reductions and additional revenues in the form of increases to gambling tax and business license fees. The proposed resolution adopts a revised business license fee schedule, changes outside contractors to a flat fee of $100, and will remove reference to the archaic "panoram" category. Committee members discussed the proposal for contractors based outside of Tukwila and decided the flat rate should be evaluated after one year. Councilmember Kruller asked for rates for neighboring jurisdictions including whether they have B&O tax. Chair Quinn stressed the importance of ongoing communication with the business community, with consistent and clear messaging around why the City is considering this change. Staff has already conducted business outreach and is working on a communications plan in the event of Council passage. NO RECOMMENDATION. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. D. Resolution: Employee Compensation Policy Staff presented the draft resolution incorporating feedback given in previous Committee meetings, which containing policy items relating to timeliness, comparability, market ranking, and internal equity. Committee members discussed the current proposal and requested the following changes: • Amend B(1): "A second criteria to be used to refine comparable jurisdictions is to only include cities with their own police department." • Amend sentence at end of B(4:) "Administration will provide a written justification documenting that an adjustment is warranted for the City Council's review and approval prior to implementation." • Amend sentence at end of B(5): "Administration will provide a written justification documenting that an adjustment is warranted for the City Council's review and approval prior to implementation." Councilmember Robertson stated that he believes 10% above is too high for market competitiveness. The City should be paying the average of current comparables. Chair Quinn and Councilmember Kruller noted that the policy revisions add more opportunities to review anomalies as well as overall review of the policy itself. MAJORITY RECOMMENDATION. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. E. Contract Amendment: Interim Human Resources Director Staff is seeking an amendment to Contract 18-132 with Prothman Company for an additional $40,000 to allow the interim Human Resources Director to remain through January. The City is initiating a search for a new HR Director and anticipates having someone begin in January. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 5, 2018 REGULAR CONSENT AGENDA. 161 162 COUNCIL AGENDA SYNOPSIS 41e Pate 1©/22/18 Prepared by RB ITEM INFORMATION 4111111111110.1, ITEM No. 4.G. & Spec 2.C. D, 10/22/18 Contract amendment number 2 for Lydig construction to add demolition scope of the future 54 site, 11t Date 10/22/18 SroNtioR The Council is being asked to approve a contract amendment with Lydig construction for demolition of the structures at the property purchased to site the new fire station 54. The amendment does not increase the cost of the contract due to the lack of need for preconstruction services for a new Fire station 54; this amendment simply adds the demolition to the contractor's scope of work. C.O.`S\', Frans &.Infrastructure DATE: 10/22/18 Finance Co nnia Q Pare Comm.. COMMITTEE ] J C I AI1; C Public Safet„° Crta� Planning Comm, N/A RI CO i ENDATIONS: SPoN`oR/:'aoimHN ayor's 0 ce; Forward to 10/22/18 C.©.W and Special COmmi'ITI I No Committee per Council President 9 o folio COST IMPACT / FUND SOURCE Ii: nr tfir,Itl.fUflt $67,998 plus tax AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source. Comments: TG. DATE ©/22/18 RECORD OF COUNCIL ACTION TG. DATE ATTACHMENTS t0/22/18 Info atIonal Memorandum dated October 16, 2018 Propo ed Contract Amendment 163 164 City of Tukwila INFORMATIONA1 ,Alan Ekberg, Mayor EMORANDUM TO: City Council FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: October 16, 2018 SUBJECT: Lydig GCCM Contract Amendment for Demolition of existing structures on future Fire Station 54 site ISSUE The City purchased the property at 42'd Ave. S. between S. 139'h and S. 140lh earlier this year in anticipation of siting the new Fire Station 54 at this location, Since that time, the Council has chosen to defer construction of the building. The existing structures on the site — a single family home that has been long vacant and a former greenhouse -- are a public nuisance and need to be demolished. The Administration proposes to amend the GCCM preconstruction services contract with Lydig Construction, the GCCM already contracted to complete the Fire Station projects, to demolish the buildings, BACKGROUND In November of 2016, the voters in Tukwila approved the City's Public Safety Bond as a part of the overall Public Safety Plan. Higher than expected construction cost escalation rate as well as extremely saturated construction market in the greater Seattle area have resulted in the construction budgets much higher than originally anticipated in the Bond measure. As a result, Fire Station 54 was removed from the program and Public Works scaled to the original budget of $30M. In November 20, 2018, the City signed a GCCM contract with Lydig for Fire Stations 51, 52 and 54, including $372,000 in preconstruction services. In July, the City authorized Amendment 1 to Lydig's contract which removed Fire Station 54 from the contract, In order to accomplish the demolition of the structures on the site, the demolition scope must be included in the contract. However, the savings in preconstruction services from not moving ahead with building the new 54 will cover the cost of demolition services, and no additional funds are needed, Council is simply being asked to modify the scope to include demolition. At the City's request, Lydig has completed a competitive bid process for the demolition of existing structures on the future Fire Station 54 site. The City seeks to amend Lydig's scope of work for preconstruction services to include demolition of these existing structures. The cost of this effort is approx. $67,998 plus Washington State sales tax, to complete the demolition of existing structures and is within the already approved preconstruction budget. RECOMMENDATION The Council is being asked to authorize the Mayor to sign Amendment 2 to Lydig's GCCM pre - construction services contract for the demolition of existing structures at the future Fire Station 54 site after the October 22, 2018 C.O.W, at the Special Meeting that same night. ATTACHMENTS Lydig Contract Amendment 2 165 166 SECOND AMENDMENT TO CONTRACT 18-001 AI A DOCUMENT A133-2009 STANDARD FORM OF AGREEMENT BET YTEN OWNER AND CONSTRUCTION MANAGER FOR TUKWILA FIRE STATIONS 51, 52, AND 54 , This Second Amendment (the ""Second Amendment"), effective as of , 201 "Effective Date''), is entered into by and between CITY OF TUKWILA (`'()caner") LYDIG CONSTRUCTION ("Contractor"). This Second Amendment is an addition to and modifies the ALA Document A 133-2009 Standard Form of Agreement Between Owner and Construction Manager for the Tukwila Fire Stations 51, 52, and 5.3, dated August 7, 2018, and the AIA Document A201-2007 General Conditions of the Contract for Construction (collectively, the '`Agreement"), This Second Amendment incorporates the contractual obligations outlined in the Agreement and prior amendment, and modifies them as stated below. Unless defined differently herein, all capitalized terms in this Second Amendment have the same meaning as in the Agreement, Now For and in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: 1. Addition of Fire Station 54 Demolition to the Project. The Project, as defined in AIA I c cument A 133 and in Section 1.1.4 of A.lA Document A201, is revised to include the demolition and removal of all existing structures on the Fire Station 54 site, including the foundations of those structures. For the sake of clarity, this Second Amendment adds the demolition and removal of Fire Station 54 structures to the Project notwithstanding the prior First. Amendment's removal of all. Work related to Fire Station 54. This Second Amendment supersedes Section 1 of the First Amendment, but only to the extent of the Work related to demolition and removal of the existing structures on the Fire Station 54 site. 2. Cost for Fite: Station 54 Demolition. Cont-actor's costs related to the demolition and removal work described in the preceding paragraph shall not exceed. Sixty -Seven Thousand Nine Hundred Ninety -Eight. Dollars ($67,998) plus WSSI". This amount is included in the Preconstruction Services Amount as stated in Section 2. 4.1 of the AlA Document. A133, which the parties confirm remains Three I-lundred. Seventy -Two Thousand Dollars (S372,000) and is not changed by the Second Amendment. All other terms and conditions of the Agreement remain uncha. ratified and confirmed. IN WITNESS W dates shown below. CITY OF TUKWILA 0 NER ➢`Signan (Printed name a g d and are hereby EREOF, the Parties have executed this. Second Amendment as of t LYDIG CONSTRUCTION CONSTRUCTION MANAGER (Signature) a1FrT1IIO1756.DOC/1 05720.000001/ 167 168 Co VNCIJ AGENDA SYNOPSIS 10/22 8 JF ITEM INFORMATION 117F SPo`Sc?R: JEFF FRIEND ITEM No. 4.H. .0/2.2/18 Ti I'I.I : Review Debt Service and Dept. 20 (Transfers) 2019-2020 Proposed Budget Council is being asked to review the Debt Service and Dept 20 2019-2020 proposed budget. If no changes are requested, Council concensus will be requested to move the Debt Service and Dept. 20 2019-2020 proposed budget to the final budget package for approval in November. .E: 10/8/18 NDATIONS: 5k)\s() R,t`.\i)\i \. Finance irianc (crs x a, [11 b he 5afci,v © 1)ark$ Comm. �I�iE"I J�I :E r (I LAIR: CLE©D ( )NINE' 111 .1 Unanimous Approval; Forward to Committee of the 4i"hole COST IMPACT / FUND SOURCE AmoUnrr BUDGETED Fund Source: Comments: APPROPRON R'EQUGR�^:C] RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 0/22/18 nformational Memorandum dated 10/2/18 Debt Service 2019-2020 Proposed Budget Dept. 20 201.9-2020 Proposed Budget Minutes from the T&I Meeting of 0/8/I.8 169 170 City of Tukwila Allan Ekberg, Mayor !NFCRMATIONAL MEMORANDUM TO. Transportation and Infrastructure Committee FROM. Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE. October 5, 2018 SUBJECT: Department 20 (Transfers Out) and Debt Service 2019-2020 Proposed Budgets ISSUE As provided for in the budget process approved by the Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. Department 20 (transfers out) and debt service fund sections of the budget are ready for review by the Transportation and Infrastructure Committee, BACKGROUND Department 20 accounts for transfers from the general fund into various other funds, including capital project funds and debt service funds. Debt service funds account for the payment of principal and interest on outstanding debt. DISCUSSION Department 20 Total proposed tr ers out are summarized as follows: 2019 2020 Capital Projects Funds $1,519,600 $1,321,950 Debt Service 4,033,861 3,587,190 Golf Course 300,000 300,000 Contingency 58,568 210,000 Total $5,912,029 $5,419,140 Debt Service Debt service provides for the payment of principal and interest for existing debt as well as proposed debt. Proposed debt service for a $25 million issue in 2019 for the Public Safety Plan and the remaining voter approved bonds are included in the budget. Details on debt service is included in the budget document. RECOMMENDATION Staff recommends that the Transportation and Infrastructure Committee forward these sections of the budget on to the Committee of the Whale for review, If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in November, ATTACHMENTS Draft Department 20 and Debt Service Funds 2019-2020 Proposed Budgets fi1 172 DEPARTMENT; N/A FUND: Various Debt Service RESPONSIBLE MANAGER: Peggy McCarthy Description FUND NUMBER: 2XX. POSITION: Finance Director The funds in this section record the payment of principal and interest for the City's outstanding limited tax general obligation bonds. 2017-2018 Accomplishments • Issued $8,2 million bonds for 42"d Street and 53rd Street Sidewalk projects. Strategic Goal 4. ♦ Refunded line of credit of $2.25 million. New debt can be repaid without penalty prior to final maturity date. Strategic Goal 4. • Issued $20 million LTGO bonds for property purchases for the Public Works shops. Strategic Goal 4. 2019-2020 Outcome Goals + issue $25 million bonds for the Public Safety Plan. Proceeds will be used to pay for construction of a Justice Center, rebuild two fire stations, and provide for tenant improvements for Public Works Shops. Strategic Goal 4. • Issue taxpayer approved bonds for public safety purposes. Bond sales are structured to align with project cost timelines. Strategic Goal 4. 178 DEBT SERVICE SUMMARY Existing Debt Limited Tax GO Refunding Bonds, 2008: Build a City Hall annex (6300 building) and pay for economic revitalization projects. SCORE Limited Tax, GO Bonds, 2009: Pay for portion of the construction costs of SCORE jail, a correctional facility, in partnership with six other cities. Limited Tax GO Bonds, 2010: Construction and realignment of Southcenter Parkway in the Tukwila South Annexation area and to purchase emergency preparedness capital and other equipment. Limited Tax GO Bonds, 2011: Arterial street program. Limited Tax GO Bonds, 2013: Proceeds loaned to Tukwila Metropolitan Park District (TMPD) to pay for improvements to Tukwila Pool. Debt is being paid back by the TMPD. Limited Tax GO Bonds, 2014: Property purchased in the City's Tukwila Redevelopment (Urban Renewal) area. Limited Tax GO Bonds, 2015: Funding for Interurban Avenue South and Boeing Access Road Bridge projects. Interurban Avenue South consisted of designing and constructing sidewalks, pavement restoration, as well as drainage and lighting work. Boeing Access Road Bridge project rehabilitated the existing bridge with a 340' long concrete or steel bridge structure. Limited Tax GO Bonds, 2017: Funding for 42nd Street and 53rd Street. Sidewalk projects. Limited Tax GO Refunding Bonds, 2017: Funds used to purchase property in the City's Urban Renewal area. Limited Tax GO Bonds, 2018: Funding to purchase land for the Public Works Shops facility. This debt is part of the Public Safety Plan. Planned Debt Public Works Shop facility: Design and construct a new Public Works shops facility. Bond for the current biennium is to purchase land and begin design. Estimated bond proceeds are $7.5 million for land and tenant improvements to existing structure. Public Safety Plan: Design and construct a Justice Center that would accommodate the Tukwila Police Department, Municipal Court and Emergency Operations Center. Additionally, the bonds would rebuild two fire stations and provide fire department equipment for 10 years. Estimated bond proceeds are $17.5 million LTGO and $40.7 million in UTGO proceeds. 174 49 LTGO Debt Revenue and Expenditure Summary R Build America Bonds Tax Credit Capital Contribution - SCORE Debt Proceeds - Refinance LOC Total Miscellaneous Reuenue Transfers In - General Fund Transfers to - Utility Funds Total Revenue Expenditures Principal/Early Retirement of Debt 1,932,782 4,241,428 2,606,222 (ted General l bii*ation Debt Service Funds - Combined Budget 2,936,922 5,106 3,554,480 Total Debt Serice Fund Total Expenditures Beginning Fund Balance Change in Fund Balance Ending Fund Balance 812,539 872.288 48.257 2,745,321 5,113,716 3554,47 Percent Change 2019 2020 2018-19 2019-20 56,053 $ 49,807 $ 43,113-11,14% 428,288 427„869 426 484,341 5,848,580 246,000 477,676 469,771 4,033,861 467,725 -13,44% 2 00% 0.00% 3,587,190-31,03% 6,578,921 4,979,262 4,590,311 4,755,397 2,578,697 1,844,647 23,524 2,400,566 2,745,246 78,921 4,979,263 4,589,893 -24, 31% -11.07% 4.03°/ -7.81 % -45,770/-28.47% 64% 14,36`if -24.31% -7.82% 2,745,321 5,113,716 3,554,479 21 4,979,263 4,589,893 24.31% -7.82% 203,023 394,625 387, 191,602 (6,760) 394,625 $ 387,865 $ 387,866 UTGO Debt - Revenue and Expenditure Summary Unlit ited General Obligation D Actual 0 7866 387,865 7657,32% 0,00% (1) 418 0-00% 41900,00% 000 $ 387,865 $ 388,283 7657,30% 0.11% Service Funds . Combined Projected 2016 2017 2018 Retinue Property Taxes Total Miscellaneous Revenue Budg Percent Chan 2018 2019 2020 2019.2 $ 2,674,622 $ 2,750,879 - 2,674,622 2,750,879 Total Revenue 2,661,000 $ 2,841,675 $ 3,713,175 5.99% 30.67% 2,681,000 2,841,675 3,713,175 5.99% 30,67% 2,674,622 2,750,879 2penditures Principal/Early Retirement of Debt Interest Total Debt Service Funds Total Expenditures eginning Fund Balance flange in Fund Balance ding Fund Balance 2,681,060 2,841,675 3,713,175 5.99% 30,67% 1:115,000 1,240,000 1,496,709 1,533,675 2,611,709 2,773,675 2,611,709 2,773,675 681,000 1,370,000 1,310,000 101,17% 2,000,000 1,471,675 2,403,175 26,42% 6 2,681,000 2,841,675 3,713,175 5.99% -4, 38% ©.67 2,681,000 2,841,675 3,713,175 62,913 62,913 (22,796) 62,913 $ 40,117 67% 40,117 40,117 0,00% 0,00% 0 - $ 40,117 $ 40,117 0.00% 0.00%0 1 7c5 Local Improvement District & Guaranty Fund - Revenue and Expenditure Summary Local Improvement District #33 Debt Service Funds Combined Actual Budget Projected 2016 2017 2018 2018 2019 2020 Renue Percent Change 2018-19 2019.20 Miscellaneous $ 886 $ 1,511 $ - $ - $ - $ LID Assessments 542,180 478,838 408,593 408,593 445,000 445,000 LID Assessment Interest 267,932 240,790 286,748 271,440 243,937 223,913 Total LID Assessments Receipts 810,999 721,139 695,341 680,033 688,937 668,913 LID Bond Proceeds Total Revenue 8,91% 0,00% 0.00% -8, 21 % -2.91% 0.00% 0,00% 810,999 721,139 695,341 680,033 688,937 668,913 -2,9 Expenditures Principal 670,000 607,500 485,000 645,000 445,000 445,000-31.01°/a 0.00% Interest 281,044 259,939 239,588 257,655 243,637 223,613 5.44%-8.22,% Total Debt Semite Funds 951,044 867,439 724,588 902,655 688,637 668,613-23.71% -2,91% Transfers Among Debt Senke Funds Total, Expenditures Beginning Fund Balance Change in Fund Balance Ending Fund Balance 867,439 724,588 1.707, 915 1,567,870 1,421,570 (140,045) (146,304f (29,247 $ 1,567,870 $ 1,421,570 0,00% 0.00% 902,655 688,637 668,613 -23.71% -2, 489, 356 1,392,323 1, 392, 623 -6.52% 222,622) 300 300 100.13% 266,734 $ 1„392,623 $ '1, 92,923 9.94%m 176 51 This chart represents the general obligation debt service of the City. It includes debt being repaid with general fund revenue as well as debt that is being repaid from other sources. The City receives funds from the Tukwila Metropolitan Park District to repay the MPD capital loan, funds to repay the urban renewal LOC (line of credit) are proceeds from land sales. Since 2015, SCORE bonds have been paid directly by SCORE jail. SIOADO I $9,000 4 58400 3 S7,000 $6,000 $4,OCO S),000 S2,003 S LOCO SO • SCORE 42nd & Sled Skkwallt ▪ PSP •PW Shops City of Tukwila General Obligation Bond Debt Service 4'6"' 1.6") ^v°1' "g" 4'5' 14) e a SC Parkway Ext ension/HHD • Urban Renewal, LOC Refunding el Interurban Ave StRAR &Ace PW Shops Debt,' 1/2 pans' by general' fund, 1/2 part, by Lady funds • Anerla I Street, PC Bridge a MK) claSlesr, a, New - P5P PW Shops 41'`' 10' • Cit5 Hall Annex, Tukwia +1111age • Urban Renewal N New - PSI lust ke Center, Fire Stations 1•7 The chart below reflects the existing general obligation debt service of the City as well as planned debt. Debt service includes both principal and interest requirements. Fund 212 Fund 214 LTGO Bonds, LTGO 2010 2009 6,898,800 55,870, 0 CORE EatenstorJHH D edu10 r1f 11dcgeted General ObHgato 4 -Terra De Fund 217 Fund 211 Fund 200 LTGO LTGO Fund 200 LTGO2017 Fund 218 Fund 200 Fund 208 Fund 200 Refunc9ng„ Refunding, LTG©, 2017 Refunded LOC LTGO, 2013 LTGO, 2014 LTGO, 2018 LTGO, 201 2011 2008 4 A to al 90Cr KC Brdge 0 Original Issue O lslal Iss se On final City Hall 42nd Annex, Sides ilk Renewal LOC Loan Tukwila Refunding wage 2019 $ 427,673 9 567,307 S 548,7d10 2020 427.869 558,182 545,300 2021 426,239 552,520 546„300 2022 427,532 543,175 551,500 2023 427,379 533,018 545,900 2024 426,885 527,050 2025 426,356 2026 426,130 - 2027 425,896 2028 425,636 2029 425,335 2030 424,791 2031 424,762 - 2032 424,201 2033 423.889 2034 423,792 2035 423,485 2036 422,950 2037 422,56S 2038 422,264 2039 422.085 Totals 5 8,928.030 = $ 3,28't,251 7,7 558,250 553,500 553,600 558,400 557,750 556,'800 555,550 554,000 557,150 554,650 557, 250 554,200 555,650 557,050 557,800 551,875 555,625 553,725 ,344,280 New Debt PSP PW Shops 825,000 S7 anal Issue Planissue Fla New Dell - POP Fire Stations, Ic 7, Int rutanAle New-PSP New'-PSP TudalExisting S/BAR Bridge PW Shops Justice and Planned Center, Fre General Stations Obligalton Debt 260,455 $' 804,200 5 392,325 S 131,280 5 336,250 5 4,979,366 260,290 . 804,200 390,125 253,500 512,500 4,591,522 074 804,200 = 387,775 262,500 612,500 4,582,465 1,534,200 390,275 592,823 1,383,255 8.694„344 1,532,700 392,475 $92,623 1,383,255 : 6,226,109 1,534,450 389,375 592,823 1,383,255 5,671,459 260,783 ' 1,534,200 391,125 592,823 1,383,255 5,145,342 260,169: 1,531,950 387,575 592,823 1,383,255 5,137,452 260,412 1,532,700 391,050 592,823 1,383,255 5,140,135 260,484 1,531,260 392,050 592,823 1,383,265 5,142,598 260,385 1,532,450 387,750 592,823 1,383,255 5,136,847 260,115 1,536,200 386,300 592,823 1,363,255 5,142,733 260,674 1,533,000 388,550 592,823 1,383,255 5,137,264 260,033 1,533,200 388,500 592,823 1,3Et3,255 5,137,862 260,222' 1,531,600 388,150 592,823 1,383,255 0,136, 9 260,211 1,533,200 392,500 592,823 1„3S3,2S5 5,143,581 1,532,800 391,460 592,823 1,383,255 4,875,638 1,535,400 - 592,823 1,381,255 4,490,053 1,535,809 - 592,023 1,363,255 4,468,164 1,534,E 592,823 '' 1,383,255 3,932,362 422,085 4.164.922 5 28,481,650 5 6a625,305 5.10,734„241 S 25,04 5404,354,370 178 53 Expenditure Detail - Other Account Number 200.00,591,580,71,14 2014 GO Bond Principal 200.00,591,581.71,14 LOC Principal 200.00.591.950,71,15 2015 LTGO Bond Principal 200.00.592,181.83,14 LOC Interest/Commitment Fee 200.00.592.181.83,17 2017 LTGO Bond Interest 200,00.592.580,83,14 2014 LTGO Bond Interest 200,00.592.580,84,17 2017 LTGO Bond Interest 200.00.592,950,83.15 2015 LTGO Bond Interest 208,00.591280,71.00 2017 LTGO Bond Principal (PW Shops) 208.00.592,280,83.00 2017 LTGO Bond Interest (PW Shops) 209,00.591,950,71.00 2017 LTGO Bond Principal (42nd/53rd) 209.00,592.950,83,00 2017 LTGO Bond Interest (42nd153rd) 2 1. 0.591,180.71.00 2008 LTGO Refunding Bond Principal 211.00,591,950.71,00 2008 LTGO Refunding Bond Principal 211.00,592.180.83,00 2008 LTGO Refunding Bond Interest 211.00,592.950,83,00 2008 LTGO Refunding Bond Interest 212.00.591.950.71,00 2009 LTGO SCORE Bond Principal 212.00.592.950.83,00 2009 LTGO SCORE Bond interest 2 3.00.591.210.71,00 2017 UTGO Principal 213,00,591,220.71.00 2017 UTGO Principal 213,00.592,210.83,00 2017 UTGO Interest 213,00,592,220,83.00 2017 UTGO Interest 214,00.591.180,71,0D General Obligation Bonds 214.00,591,950,71,00 2010A LTGO SCORE Bond Principal 214.00.592.180,83,00 Interest on Long -Term External Debt 214.00,592.950.83,00 2010A LTGO Bond Interest 217,00,591.950.71.00 General Obligation Bonds 217.00,592.950.83,00 Interest on Long -Term External Debt 218.00,591.760.71,00 General Obligation Bonds 218,00,592,760.83.00 Interest on Long -Term External Debt 219,00.592,950,83.00 2017 LTGO Bond Interest Subtotal General Obligation Debt SenAce 233,00.592,950 83.00 Interest on Long -Term External Debt 233,00 591.950,71.00 LID #33 Bond Principal Total Other Debt Service Actual 2016 2017 $ 149,000 $ 150,000 2,250,000 220,000 225,000 33,473 33,184 111,918 172,575 524,000 131,000 124,880 31,220 120,523 25,067 165,975 87,448 544,000 136,000 103,920 25,980 669,000 446,000 898,025 598,683 105,268 107,933 289,733 297,068 50,755 46,955 139,695 129,235 420,000 435,000 128,675 117,300 93,782 96,428 19,348 16,702 2,745,321 7,725,425 281,044 259,939 670,000 607,500 3,696,364 8,592,863 Projected Budget 2018 2018 2019 2020 $ 153,000 153,000 $ 156,000 $ 160,000 2,250,000 230,000 230,000 240,000 245,000 0 40,000 61,970 59,176 59,176 107,775 107,775 104,455 100,290 159,225 159,225 152,325 145,125 239,026 92,000 400,000 804,200 804,200 305,000 172,000 242,700 233,250 251,850 500,000 315,000 325,000 576,000 144,000 71,280 17,82 744,00 496,00 920,20 613,470 110,597 110,598 113,263 115,92 304,402 304,403 311,738 319,073 42,681 42,681 37,925 32,828 117,471 117,471 104,382 90,354 445,000 445,000 460,000 475,000 104,250 104,250 88,700 70,300 99,196 99,196 99,196 99,196 13,936 13,934 13,934 13,934 437,500 875,000 6,328,154 9,259,921 7,820,938 8,303,068 239,588 257.655 243,637 223,613 485,000 645,000 445,000 445,000 I 7,052,741 10,162,576 8,509,575 8,971,681 17@ CWamnt C61e963 2400 2001- 2002 2002 7774 2405 2006 2007 2006: nos' 2n10 2411 2012 2013 2914 2015 2014 2017 2018 2019 2023 2224 2025 zone 2027 2525 2029 2030 2031 2022 2033 2034 2015 2035 2037 20303 2039 Tools 3 612,365 25.675 515100 613,923 510,123 51E±tl#t `raadP'Sa F4N755S 624223 250,525 SCHEDULE OF PRIOR, EXISTING, AND FUTURE ANTICIPATED LONG-TERM DEBT SERVICE 04Nmn5 2995209 $1135 244411,2033 2202 55277,500 1:t191911 15520 5aubs P0I5 01, 6+1. 5±, GOP 0.2235 Fund10 LTGG 2140033199, 788,71 5r 644451 20057 224,002 1515092 015.940 504990 757000 612,000 511,304 511,100 503.900 809,160 510 3 816500 50598,550 005409111414 SCE 01701I 430,157 429515 432,656' 427400 427,451 428260 437922- 4252,@C0 420.231. 427523 432229 4 295 5 . 429369 420,110 423,899 425,555 425,325 424,791 424,762 424201 423,889 423,702 423,485 422,950 422.561 422254 427065 5 0520,030 Section 1 9452109040426152424422746 Debt Fund2142208 2010 2010 $5;070.000 0e1996 5± ' 20100 186955 Cam 2 041025.911 Fund 217 1,360 1115509194 2011 54,030,040 1051 15304 552,00 540253 546,783 64379 5z0. 951529 545 S 2,717,700 0ol_ mn 13 26602.216 51,000,046 000491 #sw WO Los. S 452,505 Ce.Mrnn.13 Far,4200 LTG+3,2014 2014 11+65n Rs65r±bi 249,404 2403475 250,775 263,775 260,466 2295299 290,574 745253 no, in, '*a A01 200,753 760,169 250,412 240474 200 305 280,175 260,674 280,033 260222. 260211 Catoon 14 71o0d 200 4t04',2014 10C 201474 52,250920 LW 61C944 000. Renewal 2 2015 Fu94205 030, 3017 9147206 Tat51€ i0Oy 021169e61 1700,2010 GONG. LGC 2017 2017 2078 55.025053,180,000 52,270,0 0 _ 010 5,,008 ;;.e5' 20999110412± G1i:.2119. o2 292091#569 322,325 3,125 36M1h7775 705108s 397476 300,579 4.293 and 5501 5i457199 66770+1 536254 I 553.3"':Pi $5d, Ste WI $$57784 300,125 $56,800 387¢75 -. 555550 391060- 664,000 322,050 - 557,150 367,764 555850 308,300 507,T50 388550 554220 364600 '555,850 386,150 557,050 302700 55T,800 391,400 551,576 5$5,625 353,725 71s0s-w4A- PSP41W 70 tisd 3710Wa LOC 67-970 5u61ar1±11 ma a 1.75 1,643,310 2,027.425 2,514,257 2,647,196 1,090,065 5,107,504 3203,,674 10157210 2,101,007 5495579 3 $82,757 4} $.100,520 3,760,76€ 3,160,555 3,151,005 61,704 0260,911 3067,503 2,539,560 2513,475 31512,006 1,,54244 422,02E 555,523,544 I 1040, 4,310 2000 2001 2002 2003 2004 2005 2005 2007 2006 2000 2010 2011 2012 2011 2014 2015 2015 2017 2010 201R 2020 2021 7022 2223 2024 2025 2028 2927 2028 2229 2222 2031 2032 2033 2234 2035 2030 2037 2039 `033 DEPARTMENT: Non -Departmental Expenses (20) FUND: General RESPONSIBLE MANAGER: Peggy McCarthy Description FUND NUMBER: 000 POSITION: Finance Director This department had been utilized to pay unemployment claims for General Fund employees, pay City- wide insurance assessments and claims and judgments through 2012. These are now budgeted in Finance. General transfers to other funds are recorded here, Expenditures By Type 00 Transfers Out Department Total Department 0 Actual Projected 2016 2017 2018 S 4,759,513 5,518,211 5 5,059,776 $ 4,759,513 $ 5,518,211 Budget 2018 2019 202 Percent. Change 2018-19 2019-20 621 S 5,912,029 5 5,413,140 059,776 ! 9,539,621 5,912,0 419.14 TRANSFERS OUT -- From the General Fund to the Following Funds Actual Projected 2016 2017 2018 103 Residential Street 104 Arterial Street 105 Contingency 2"" Debt Service 301 Land & Park Acquisition 303 General Government. Improvements 306 City Facilities (PW Shops) 411 Golf Course 611 Firemen's Pension TOTAL 200,000 $ - 751,000 1,800,000 433,682 180,715 92,672 2,874,831 2,773,452 3,378,914 122,190 88,190 200,000 200,000 200,000 141,854 1,000,000 300,000 300,000 300,000 .414 Budget -8.34% -38.03% -8.34% 2018 2019 2020 $ 1,300,000 $ 100,000 3,000,000 1,000,000 58,568 210,000 5,848,580 4,033,861 3, 587,190 122,000 19,600 21,950 200,000 200,000 200,000 300,000 300, 000 300,000 69,041 4,759,513 5,518,211 $ 5,059,776 9,539,621 $ 5„912,029 $ 5,419,140 181 182 Transportation & Infrastructure Committee Minutes..,.,.....,,................m................ October 8, 2018 G. Proposed 2019-2020 Biennial Budget Staff presented preliminary budgets fo he following: Non -Departmental Expenses (20) Department 20 accounts for transfers from the general fund into various other funds, including capital projects and debt service. Proposed transfers for 2019 are $5,912,029 and for 2020 are $5,41.9,140. Debt Service Debt service provides for payment of principal and interest for existing debt as welt as proposed debt. The budget includes debt service for a $25 million issue in 2019 for the Public Safety Plan and the remaining voter approved bonds. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. III. SCATBd f RTC IV. MISCELLANEOUS The Transportation Committee fleeting adjourned at 6:27 p.m. Committee Chair Approval nutes by LH, reviewed by GL 183 184 COUNCIL AGENDA SYNOPSIS 10/22 8 Prepared by ITEM INFORMATION ITEM No, 4.H. Sl't"7'vst I : VICKY CARLSEN Review Lodging Tax Budget 2019-2020 Proposed Budget e10/22/PA c n'frtz0rl 10/22/18 DP oh a ec Council is being asked to review the Lodging Tax 2019-2020 proposed budget. If no changes are requested, Council consensus will be requested to move the Lodging Tax 2019-2020 proposed budget to the final budget package for approval in November. 10/9/18 n1 Public S U Plan�'��1 IK, KRULLER CON ENDATIONS: Si>t, tiOR/AimIi ).N \ I I TT I Brandon Miles Unanimous Approval; Forward to Committee of the Whole COST IMPACT I FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 0/22/0 Informational Memorandum dated 10/2/20 Draft 2019-2020 Lodging Tax Budge inutes from the CDN meeting of 10/9/ 18 185 186 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Brandon J. Miles, Business Relations Manager CC: Mayor Ekberg DATE, October 2, 2018 SUBJECT: 2019/2020 Lodging Tax Budget ISSUE Proposed budget for Lodging Tax (101 Fund) for 2019/2020. BACKGROUND The City charges a 1% special excise tax on certain overnight stays in area lodging businesses and short-term rentals (stays under 30 days). Per Washington State Law, the use of these funds is limited to tourism promotion activities. Lodging tax funds are used to support a variety of tourism promotion activities within the City. Historically, the City has provided funding for Seattle Southside Regional Tourism Authority (SSRTA), the Museum of Flight, and Starfire Sports. As part of the branding process completed in 2017, the City expressed a desire to expand access to funding and support smaller events within the City in order to expand the tourism environment of the City. In 2018, the City provided funds to support the Rave Green Run, hosted by the Seattle Sounders and Renton Comic Con, two smaller events brought into the City. Historical Lodging Tax Revenue The Seattle region's overall economic boom continues to increase the need for hotel rooms in the area. Supply of hotels rooms in the area continues to increase. In 2017/2018, the area saw an increase in hotel properties in Renton, SeaTac, Des Moines, and Tukwila. Hotel revenue is forecasted to continue to grow in 2019/2020; however, at a much slower rate due to supply starting to catch up do demand. Year Amount 2012 822,033 DISCUSSION 2013 2014 2015 526,832 $596,781 $677,691 2©16 $710,267 4.08% 2017i $736,784 2018 $764, 767 (projected) 3,07% The following outlines staffs lodging tax revenue estimates for 2019 and 2020. Year Projected Revenue Amount: Projected Growth (Based budgeted amounts): 2019 $775,000 2020 $800,000 2.66%© 3,23% 187 INFORMATIONAL MEMO Page 2 Staff is predicting little growth for the lodging tax funds for 2018 and 2019, with growth limited to inflation. Increase supply (more rooms) will depress overall room rates as new hotels come online in the region, Proposed 20/8/2019 Expenditures for Lodging Tax The following are the general areas of spending City Administration is anticipating for lodging tax funds in 2019/2020. Note, these are placeholders for now as State Law requires that all formal requests be reviewed by the City's Lodging Tax Advisory Committee (LTAC), which then forwards a recommendation to the City Council. LTAC reviews lodging tax funding requests are monthly basis, with applications for 2019/2020 scheduled to be considered this fall. If the LTAC and Council approve lodging tax requests that exceed these placeholder amount, the Council may need to amend the budget. Continue Southcenter 50 celebration. Identify and/or create a Tukwila signature event for the region. Increase total number of recipients of lodging tax funds, including identifying how to support smaller events that help build a tourism destination for the City. Work with Seattle Southside Regional Tourism Authority and Seattle Southside Chamber of Commerce on south end restaurant week. Increase total lodging expenditures in the City by at least five percent per year. Complete wayfinding program in Southcenter District. Explore possible implementation of a banner program in the City, specifically in the Southcenter District, along Tukwila International Blvd, and Interurban Ave S. Staffing Costs For 2019/2020 the budget also includes a .5 FTE. This is not a new position. LTAC staff support; oversight of lodging tax contracts; and coordination of the City's tourism promotion activities are currently done by the Business Relations Manager in the Mayor's Office. This position is currently funded 100% by the general fund. Administration is proposing to split the cost for this position 50/50 between the general and lodging tax funds. RECOMMENDATION Staff recommends that the Committee forward this section of the budget to the Committee of the Whole for review. If there are not recommended changes, City Council consensus will be requested to move the lodging tax budget forward to the final budget package in November. ATTACHMENTS • Proposed 2019/2020 Lodging Tax Fund Budget 188 Z.1Cauncio Ag da EterrnslFinancel10.9 CUN\Inta Mena Lodging Tax Budget.docx DEPARTMENT: Mayor's Office FUND: Lodging Tax Fund RESPONSIBLE MANAGER: Brandon Miles Description FUND NUMBER: 101 POSITION: Economic Dev. Liaison This fund consists of proceeds from a special excise tax on lodging charges and is used to promote tourism (both day and overnight) within the City (Chapter 67,28 RCW), 2017-2018 Accomplishments • Completed and launched new Tukwila tourism and economic development brand. Strategic Goal 5 ♦ Worked collaboratively with the cities of SeaTac and Des. Moines, through Seattle Southside Regional Tourism Authority, to increase demand for overnight tourists in the region. Strategic Goal 5 ♦ Supported two new events in the City, Rave Green 5k and Renton Comic Con. Strategic Goal 5 ♦ Began Southcenter 50 celebration, in partnership with Seattle Southside Chamber of Commerce and Westfield Southcenter. Strategic Goal 5 ♦ Tukwila was selected as the host city for the new Major League Rugby team, Seattle Seawolves, Strategic Goal 5 2019-2020 Outcome Goals ♦ Continue Southcenter 50 celebration, Strategic Goal 5 • Identify and/or create a Tukwila signature event for the region. Strategic Goal 5 • Increase total number of recipients of lodging tax funds, including identifying how to support smaller events that help build a tourism destination for the City. Strategic Goal 5 • Work with Seattle Southside Regional Tourism Authority and Seattle Southside Chamber of Commerce on south end restaurant week. Strategic Goal 5 • Increase total lodging expenditures in the City by at least five percent per year, Strategic Goal 5 • Complete wayfinding program in Southcenter District, Strategic Goal 5 • Explore and potential implementation of a banner program in the City, specifically in the Southcenter District, along Tukwila International Boulevard, and Interurban Ave S. Strategic Goal 2019-2020 Indicators of Success • Identification and recruitment of new activities, festivals, and events to bring to the City. • Increased sales at hotels, restaurants, and entertainment establishments. ♦ More "feet on the streets" and "heads in beds." 189 Revenue and Expenditure Summary odging Tax Operating Revenue Hotel/Motel Taxes Total General Reim Miscellaneous Revenue Investment Earnings Other Misc Revenue Total Miscellaneous Revenue Total Revenue Actu Budge Percent Change Projected 2016 2017 2018 710,267 $ 736,784 $ 764,767 0,267 736.784 764,767 1,576 5,695 9,858 2018 2019 2020 755,000 $ 775,000 $ 800.000 755,000 775,000 800,000 3,000 ,576 5,695 3,000 3,000 2018-19 2019-20 2.65% 2,65% 3,23a/ 0.00% 0,00% 0,00% 0,00% 3,000 3,000 3,00 0,00% 0.00% 711,843 742,479 774,626 Operating Expenditures Salaries & Wages Personnel Benefits Supplies Serices IntergoJt Services & Taxes Total Operating Expenditure Indirect cost allocation 758,000 778,000 803,000 2.64% 3,21%'i 55,457 56,586 0.00% 2,04% 17,847 18,411 e 0.00% 3,16% (11,7'22) 74 2,382 5,000 5,000 5,000: 0,00% 0,00% 399,127 479,487 505,304 596,086 596,086 596,086 0.00% 0.00% - - 0.00% 0,00% 7,405 479,562 507,685 601,086 674,390 676,083 12,20% 0.25% 35,000 35,700 36,414 36,414 18,741 19,416-48.53% 3,60%_ Total Expenditures 422,405 515,262 544,099 637,500 693,131 695,498 8,73% 0.34% Beginning Fund Balance Change in Fund Balance 623,120 912,558 1,139,775 920,375 1,370,302 1,455,171 48,89% 6,19%' 289,438 227,217 230,526 120,500 84,869 107,502 -29,57% 26.67%! Ending Fund, Balance 2,558 $1,139,775 $1,370,302 $1,040,875 1,45,5,171 $ 1,562,673 39,80% 7.39%'. 190 Expenditure Detail Salaries and Benefits Position Description 2018 FTE Lodging Tax 2019 2019 Budgeted FTE Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Economic Development Liaison Department Total 0 0.5 55,457 $ 17,847 5. $ 55,457 $ 17,847 0.5 0.5 Expenditure Detail - Supplies and Services Data presented here is related to the Lodging Tax Advisory Committee (LTAC). Lodging Account Number 0 56,586 $ 18,411 56,586 $ 18,411 Actua Projected 2017 2018 2 udg 2019 2f120 00,557.300.31.00 Supplies - O ice & Operatirrig 00,557,302,31.00 Supplies -office and ©peratin Total Supplies 101,00,557,300.42.00 101.00.557.300.42,01 101,00.557.300.43.00 101,00,557,300.47.26 101.00.557.300.49.00 101, 00,557, 301,41.00 101, 00.557.301.44.00 1Q1.00.557..301.44.11 101.00.557.302.41.00 101.00.557.302,41.01 101.00.557, 302.41,03 101,00.557,302,41.05 101.00,557,302,43,00 101.00.5 57.3 02.4 9,00 101.00.557.303.44.10 Total Services Total Supplies 74 $ 2.382 729) 1,722) 4 2 ,000 $ 5,000 $ 5,000 Communication - Sprint, MCI, Eblast Communication - Postage Travel -Parking, meals, mileage, air trawl Utilities Misc Prof Sws Marketing Marketing - Startire Sports Prof Svcs - Conversion Study & SSRTA Prof Svcs - SW King County Chamber Prof Svcs - Community Events Museum of Flight Travel - Mileage, parking, etc. Misc _ Misc incidental costs Ad in - SeaTac marketing projects erices (127) 11 683 2,766 12,500 337,500 270,000 198,125 16,202 67,000 150,000 35,000 314 - 279 725 (6,000) (6,393) 343 9,856 123,337 15,345 10,710 72,102 63,836 00 5.00tk S 000 10,000 10,000 1'0, 000 20,000 20,000 20,000 100,000 100,000 100,000 113,586 113,586 113,586 202,500 202,500 202,500 150,000 150,000 150.000 27 479,487 505,,304 086 596,086 596,086 7,405 $ 479,562 $ 507, 601,086 $ 8Q1,086 $ 601,086 191 192 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes October 9, 2018 5:30 Am, - Hazelnut Conference Room, City Hall Council mernbers: Kate Kruller, Chair; Kathy Hougardy, Zak Idan Staff: David Cline, Jack Pace, Vicky Carlsen, Jeff Friend, Stephanie Gardner, Moira Bradshaw, Derek Speck, Brandon Miles, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA. A. Grant Agreement: King Count Veterans Seniors and Human Services Lev VSHSL Staff is seeking Council approval to accept $77,500 in VSHSL funding from the King County Department of Community and Human Services Division. Funds will be used to develop an Older Adult Recreation and Services Needs Assessment and to perform minor capital improvements at the Community Center to update or enhance accessibility. No City matching funds are required for this award. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. B. Ordinance: Off -Street Parking Regulations Staff is seeking Council approval of an ordinance that would allow off -premises parking areas for municipal uses and police stations as a conditional use in most zones as well as clarify standards for locating parking areas. The new Justice Center will include public parking across the street which is not allowed in the current code. The amendment is being handled as an emergency because it meets the requirements of preserving the welfare of the public, supporting the economic well-being of the city, and addressing the absence of public facilities and services. The Planning Commission recommends approval of the amendment. Chair Kruller asked if other potential uses, such as a farmer's market, would be possible under the amendment, and staff replied that they would. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. C. 2019-2020 Biennial Budget, Staff presented proposed 201.9-2020 budgets for the Lodging Tax (101 Fund). This fund includes the 10/0 special excise tax revenue charged on certain overnight stays in Tukwila, and use is imited to tourism promotion. Staff pointed out that the memo includes a typo for 2012 revenue t should be $522,033. The City's supply of hotel rooms continues to increase, but supply is starting to catch up to demand. Projected revenues are $775,000 for 2019 and $800,000 for 2020. Expenditures in 2019 and 2020 will be for the continuation and development of events, a 193 Community Development & Neighborhoods Minutes .............. h,.........t.......,.,. October 9, 2018 wayfinding program, and possible implementation of a banner program. It also includes .5 FTE to cover the portion of time spent by the City's Business Relations Manager on lodging tax activities. This will help the Mayor's Office budget with the city-wide expenditure reduction reflected in the next budget. Chair Kruller asked why banners would be successful now when. they weren't a few years ago. Staff replied that there wasn't enough funding for engineering help which is needed for the WSDOT owned property. Committee members and staff discussed the relationship with the Seattle Southside Regional Tourism Authority, which used to be managed by the City but is now independent and receives lodging tax from the City. The City has partnered recently with the SSRTA on the drag queen bowling event and planning for a future restaurant week. The Lodging Tax fund does not include programs at this point as the Priority Based Budgeting effort is focused only on the General Fund for now. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. Adjourned 6:28 p.m. Committee Chair Approval Minutes by LH 194 Co UNCITI AGENDA SYNOPSIS 10/22/18 view JF ITEM INFORMATION ITEM No. 4.H. )'sc )R. JEFF FRIEND Review Police 2019-2020 Proposed Budget tit`\111\R Council is being asked to review the Police 2019-2020 proposed budget If no changes are requested, Council consensus will be requested to move the Police 2019-2020 proposed budget to the final budget package for approval in November. 1.1 8 RECOMMENDATIONS: SroNs(:)R/ADmIN Bruce Linton, Chief of Police Fund Source: Comments: MTG. DATE MTG, DATE 10/2.2/1.8 HOUGARDY 11 LI Unanimous Approval; Forward to Committee f the i141"hole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED. RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 10/10/18 Dra 2019-2020 Police Budget Minutes from the Public Safety Com. meeting of 10/15/18 9.5_ 196 City of Tukrila Allan Ekberg, Mayor INFORMATIONA MEMORANDUM TO: Finance & Safety Committee FROM: Bruce Linton, Chief of Police BY: Eric Dreyer, Deputy Chief of Police DATE: October 8th, 2018 SUBJECT: Police Department 2019-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Finance section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Police Department strives to be a premier, full -service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly trained personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust. DISCUSSION The proposed budget for the Police Department is increased by the following amounts: • 2019 (over 2018) $428,565 [+2.26%] • 2020 (over 2019) $288,302 [+1.48%] Changes from 2017-2018 Budget • Organization Chart titles and positions have been updated to better reflect the Police Department's operating structure. • Salaries/Benefits have been increased by $163,786 (+1.16%) in 2019 and $386,715 (+2,70%) for 2020, Included in our FTEs are the following positions: a Auto Theft Task Force Detective — Salary, most Personnel Benefits, and all ATTF-related Overtime reimbursed at 100% o VNET Detective - All VNET-Related Overtime is reimbursed at 100% o Records Disposition Specialist Salaries & Benefits reimbursed at an effective rate of about 90% • Supplies have been increased $76,500 (+38.28%) in 2019 and decreased by $30,000 (-10,86%) for 2020. This is due, in large part, to the following factors: a, The Department's Quartermaster budget was moved from Services (R&M) to Supplies (O&OS) in 2019. This increased our Supplies budget while decreasing Services, b. Other Supplies lines were decreased to meet the City's budget reduction request, • Services have been increased by $176,578 (+10.47%) for 2019 and then decreased by $188,692 (-14.13%) for 202©. The 2019 increase is mostly due to a climb in Fleet Transfers ($263,842 increase) as well as increases for Axon (Vehicle and Officer -worn Cameras) and Spillman (Department Database and Reporting) annual maintenance fees (together the Axon and Spillman annual fees represent $100,000 in budget). o The decrease in 2020 is due to Fleet Transfers dropping their expected transfer by $202,617. 197 INFORMATIONAL MEMO Page 2 The 2019/20 Services group also includes an increase of $34,000 as an investment in our Recruiting, Hiring, and Pre -Employment Processing efforts. • Intergovernmental budgets have been adjusted to reflect changes to our Animal Control, SCORE .Jail, and ValleyComrn contracts. • Capital Expenditures: The Department is budgeting for a Patrol K9 Officer for 2020. The budgeted amount is to cover the purchase of the canine, training, and boarding. Additional details on the proposed budget are included in the proposed budget. RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October, ATTACHMENTS Draft Police department 2019-2020 Proposed Budget 198 Police Department Polivng O '.«». (1) m 6learn Gc3 TAC m, m GE T. 199 200 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description FUND NUMBER: 000 POSITION: Chief of Police The Police Department strives to be a premier, full -service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly -trained personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust, 2017-2018 Accomplishments Improved public safety by strengthening community trust and legitimacy. Strategic Goal 5 ♦ Accomplished through outreach efforts and community meetings. • Implemented new technologies and social media to provide opportunities to better engage and educate our communities, Strategic Goal 1 ♦ Implemented online reporting within the structure of our new records management system. Facilitated leadership training for all department employees. Strategic Goal 4 • Established Community Engagement Teams for addressing specific community concerns in designated districts. Strategic Goal 5 2019-2020 Outcome Goals ♦ As one of the six pillars from the report of the President's Task Force on 21st Century Policing, the Tukwila Police Department will endeavor to build trust and legitimacy through engagement with the community. Strategic Goal 5 Provide training and programs to department member Wellness. Strategic Goal 4 to prove Officer Safety and Focus on recruitment and retention strategies to address department staffing shortage. Strategic Goal 1 ♦ With the current. Police Department 5-year strategic plan concluding at the end of 2019, conduct an analysis of the current strategic plan and produce a new 5-year strategic plan based on the findings. Strategic Goal 4 Leverage technology to improve workplace efficiency and communication, Strategic Goal 4 201 2019-2020 indicators of Success Improved public safety by building community trust and legitimacy, • Worked with faith -based organizations to foster additional non -enforcement engagements with our communities. ♦ Increased collaboration/communication with businesses and communities regarding targeted traffic enforcement and emphasis patrol goals within their communities. • Integration of our policy manual and other police related information on the department website. • People feel safe and trust the officers that police their community. • Trained all employees on current and new Department technologies. • Integrated social media (Facebook, Twitter, Snap Chat, YouTube... as part of the department's daily public engagement strategy. ♦ Implemented on-line reporting within the structure of our new records management system. ♦ The community feels that they are informed and have a positive image of the Police Department. Be a high performing organization by facilitating leadership training for all department employees. ♦ Improved internal communication. • Providedvalues-based leadership training for all employees. • Encouraged a healthy and engaged workforce, • Improve our current organizational structure to best support our vision, mission values and strategic plan. ♦ Established a Peer Support Team. ♦ Established a department wellness program that includes resiliency training. • All budgeted positions filled, 202 Budget Change Discussion Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement Supplies The Department Quartermaster Budget was moved from Services to Supplies, resulting in an increase in Supplies Budget and a decrease in Services Budget. Services Annual maintenance fees for Axon (body and vehicle cameras) and Spillman (department database and reporting) were the largest contributors for increases, along with additional investments in recruiting and hiring budgets. Intergovernmental Animal contro was adjusted to account for an increase in the regional animal services control service contract. Capital: $30000 was added in 2020 for the acquisition of K9 police dog. Expenditure Summary Expenditures By Program Administration Patrol Special Operations Support Operations Investigations Tukwila Anti -Crime Professional Standards Training Traffic Department Total Ac Police Department Budget PercentChange Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 $ 2,344,811 $ 2,056,519 $ 2,124,866 5 1,963,693 $ 2,490,846 $ 2,57 , 44 26.84% 3,41% 7,841,346 7,975,786 8,234,430 8,436,208 8,247,337 8,313,100 -2,24% 0.80% 1,308,337 1,344,493 2.76% 1,119,000 1,112,197 1.133,808 1,393,844 1,389,854 1,438,085 -0.29% 3.47°,4 2,281,507 2,149,103 2,141,019 2,202,519 2,283,109 2,278,940 3.66% -0.18% 642,153 812,805 837,611 869,025 1,064,597 1,075,408 22.50% 1.02% 1,754,667 1,465,834 1,620,576 2,066,539 264,069 263,674 -87.22% -0.15% 280,342 286,589 305,923 291,273 273,228 276,800 -6.20% 1.31% 1,591,871 1,622,253 1,628,579 1,775,948 2,106,237 2,149,571 18.50% 2,06% , 55,697 $ 17,481,085 $ 18,026,812 0999,049 $19,427,614 $ 19,715,91 2.26% 1,48% Police Departmen Expenditures By Type ,Salaries & Wages Personnel Benefits Supplies Services tergovt. Svcs & Taxes Capital Outlays Actual ud e Percent Chan e Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Department Total 9,551 874 9,758,680 S 9,878,974 $10,388,996 $10,536,551 $0,845,721 3,342,336 3,321,247 3,466,860 3,786,895 3,803,126 3,880,671 237,388 314,882 301,302 199,859 276,350 246,350 1,564,228 1,395,758 1,607,186 1,686,234 1,862,812 1,674,120 2,453,692 2,690,518 2,772,491 2,937,074 2,948,775 3,039,054 706,179 30,000 $ 17,855697 ,481,085 18,026,812 $18,9 9,049 ,427,614 19,715,916 1,42% 0.43% 38.28% 10.4 7% 0,40% 2, 3% 2.04% -10,86% -10.13% 3.06% 0.00% 2,26% .48°, 203 Department Detail Staffing and Expenditure by Program PROGRAMS BUDGET Police Patrol Services Felony and Sexual Crimes Unit(MCU) Detention and incarceration Services Front Office & Records Management Dispatching Services Community Policing Team Police Management and Administration Narcotics & Street Crimes' Team (TAC) Traffic Enforcement and Crash Investigation Team Department Training Program School Resource Officer Program Critical Incidents and SWAT (SWAT & Negotiations) Professional Standards Evidence & Property Management. Public and Community Relations Contracted Off -Duty Security Auto Theft Task Force PD Budget/Finance VNET (Valley Narcotics CnforcernentTeam) Police K9 Program (Tracking & Sniffing) Animal Control Recruiting & Hiring (Pre -Employment) Mutual Aid & Large Scale Incident (Response &. Plannin PD Quartermaster Civil Disturbance Unit Police Camera Program (Vehicle & Body Woe n) Traffic Safety Cameras PD Fitness Initiative PROGRAM TOTAL'S 'Priority Based Budgeting was nrpfemented beginning wiry Therefore, no historical data is available. Program Descriptions 2 5 O,E 0. 7,60 & D0 4,60 4,95 1.95 2,00 1,2.0 1,OD 1,20 1.50 0,10 1.00 1.00 1,00 0.20 D.0 0,35 0. 98.00 6,:193,468 2,372,340 1,718,823 8.8% 1,237,862 6,4% 1,177,,353 6.1% 1,154,087 5,9% 1,062,421. 5,5% 829,229 4.3% 821,787 4,2% 444,088 2.3% 287,628 1,5% 21.6,454 1.1% 209,565 1.1% 207„ 353 1.1% 192,528 LPG,$ 174,956 0.9% 141,638 0.7% 139,589 0.7% 1.32,071 0.7% 131,240 0.7% 125,000 0.6% 114,577 0.6% 96,675 0,5% 90,000 0.5% 56,711 ' 0.3% 51,000 ` 0.3% 36,169 0,2% 13.000 0,1% 31.9% 2020 % of Total Budget 6,204,936 2,369,808 1,772,842 1, 280„999 1,212,591 1,186,965 1,,065,335 846,637 823,707 454,918 298,293 225,027 212,755 214,791 1.97,157 174,956 145,318 142,397 136,752 163,863 131, 250 118,172 86,534 90,000 58,795 51,000 37,118 13,000 19,427,613 100.0% budget. 19,715,917 31.5% 12,0% 9.0% 6.5% 6,2% 6.0% 5,4% 4,3% 4,2% 2.3% 1.5% 1.1% 1..1% 1.1% 1.0% 0.9% 0.7% 0,7% 0.7% 0.8% 0.7% 0,6% 0,4% 0.5% 0,3% 0..3% 0.2% 0.1% YEAR-TO-YEAR PERCENT CHANGE 2019.20 0,2% (0.11%) 3,1% 3.5% 3.0% 2,8% 0.3% 2,1% 0,2% 2.4% 3.7% 4,0% 1.5% 3.6% 2,4% 2,6% 2.0% 3,5% 24.9% 5.0% 3,1% (10.49%) 3,7% 2,6% 99,7% .5% Police Patrol Services, Police Patrol Services is responsible for responding to the immediate needs of the Tukwila community. By providing a constant presence, both during and between calls for service, this program houses the City's law enforcement first responders. The employees assigned to this program are also tasked with nearly all facets of police work, requiring a high-level of expertise and training, Felony and Sexual Crimes Unit (MCUI: This program houses our Major Crimes Unit, whose primary responsibility is to investigate a wide variety of crimes, including homicide, robbery, burglary, felony assault, crimes against children and the elderly, felony theft, fraud, forgery, sexual assault, missing persons, and matters relating to registered sex offenders, 204 Detention and Incarceration Services: This program covers all tasks and responsibilities associated with bringing offenders to justices including the management of our relationships with jails, courts, and all probation programs. Front Office and Records Manactement: This program is tasked with ensuring that the Police Department's case report data are entered correctly into multiple State and Federal databases and that public records requests are received and managed in compliance with State and Federal laws. The program also ensures that officers in the street (both Tukwila as well as other agencies) are provided with a high-level of support ranging from database queries to verification of warrants. Dispatching Services: The City contracts with Valley Communications Center to provide dispatching services. Community Policing Team: The Community Policing Team (CPT) is a proactive team with a main goal of establishing a relationship between the Tukwila Police, residents, and business owners, allowing for a more proactive police role in the community. Patrolling on foot, bicycles, and via traditional vehicles, the team partners with community groups to identify opportunities for cooperation and increased safety. Police Management and Administration: This Program houses the Police Department's Administration team, whose goal it is to provide high-level leadership to the Police Department's employees and to ensure that the City's strategic goals and objectives are communicated to and followed by each employee. Narcotics and Street Crimes Team: This program's primary responsibility is to investigate drug and prostitution related crimes that affect the citizenry of Tukwila, The unit also addresses other crimes as assigned, often relying on special equipment and undercover skills to conduct those investigations. Employees assigned to this program also participate with a variety of local, State, and Federal investigators in an effort to curb crime using combined resources. Traffic Enforcement and Crash Investigation Team: This program houses the Police Department's Traffic Unit, which investigates serious traffic incidents and is tasked with enforcing the City's roadway laws. Department Training Program: The Department Training Program coordinates and tracks all training conducted for the Department. For new officers, this means coordinating their academy experience. For existing staff, the state requires all officers to attend 24 hours of in-service training every year, In the Department's effort to provide highly -trained personnel to the community we serve, that requirement is often greatly exceeded. School Resource Officer: This program provides additional presence and a shortened response time to the City's public schools as well as to foster better communications and relationships between students, faculty, and the Police department. Police Patrol Services: Police Patrol Services is responsible for responding to the immediate needs of the Tukwila community. By providing a constant presence, both during and between calls for service, this program houses the City's law enforcement first responders. The employees assigned to this program are also tasked with nearly all facets of police work, requiring a high-level of expertise and training. Felony and Sexual Crimes Unit (MCU): This program houses our Major Crimes Unit, whose primary responsibility is to investigate a wide variety of crimes, including homicide, robbery, burglary, felony 205 assault, crimes against children and the elderly, felony theft, fraud, forgery, sexual assault, missing persons, and matters relating to registered sex offenders. Detention and Incarceration Services: This program covers all tasks and responsibilities associated with bringing offenders to justices including the management of our relationships with jails, courts, and all probation programs. Front Office and Records Management: This program is tasked with ensuring that the Police Department's case report data are entered correctly into multiple State and Federal databases and that public records requests are received and managed in compliance with State and Federal laws. The program also ensures that officers in the street (both Tukwila as well as other agencies) are provided with a high-level of support ranging from database queries to verification of warrants, Dispatching Services: The City contracts with Valley Communications Center to provide dispatching services. Comm unitPlicin Team: The Community Policing Team (CPT) is a proactive team with a main goal of establishing a relationship between the Tukwila Police, residents, and business owners, allowing for a more proactive police role in the community. Patrolling on foot, bicycles, and via traditional vehicles, the team partners with community groups to identify opportunities for cooperation and increased safety. Police Management and Administration: This Program houses the Police Department's Administration team, whose goal it is to provide high-level leadership to the Police Department's employees and to ensure that the City's strategic goals and objectives are communicated to and followed by each employee, Narcotics and Street Crimes Team: This program's primary responsibility is to investigate drug and prostitution related crimes that affect the citizenry of Tukwila. The unit also addresses other crimes as assigned, often relying on special equipment and undercover skills to conduct those investigations. Employees assigned to this program also participate with a variety of local, State, and Federal investigators in an effort to curb crime using combined resources. Traffic Enforcement and Crash Investigation Team: This program houses the Police Department's Traffic Unit, which investigates serious traffic incidents and is tasked with enforcing the City's roadway laws. Department. Training Program: The Department Training Program coordinates and tracks all training conducted for the Department. For new officers, this means coordinating their academy experience. For existing staff, the state requires all officers to attend 24 hours of in-service training every year. In the Department's effort to provide highly -trained personnel to the community we serve, that requirement is often greatly exceeded. PD Budget/Finance: Provides analytical and budgetary assistance to the Chief's office and acts as a liaison between the City's Finance department and Police department. VNET (Valley Narcotics Enforcement Team): The mission of this program is to target major narcotic rings that are operating in the South King County area. Police K9 Program (Sniffing and Tracking): The Police Department leverages the heightened senses of man's best friend to aid in the capture of dangerous offenders, to recover hidden evidence, and to detect felonious substances. 206 Animal Control: The City contracts with King County Animal Control to provide these services. Recruiting and Hiring: This program is tasked with finding, attracting, evaluating, and hiring top talent. Mutual Aid and Large -Scale Incident (Response and Planning): As a part of a mutual aid agreement, the Department participates in events that exceed the limits of other local jurisdictions. Police Department Quartermaster Program: This program is tasked with ensuring that Police Department employees and teams are properly equipped with the clothing, tools, and supplies necessary for their assigned tasks, Civil Disturbance Unit: This team responds to the need of any city in the region that requires a well -trained and organized police presence proficient in crowd control for any type of large protest or gathering, Police Camera Program (Vehicle and Body Worn): Ensures that every patrol vehicle and patrol officer is equipped with audio and video recording hardware and software in an effort to capture evidence of crimes and to provide additional transparency into how our officers interact with the public. Traffic Safety Cameras: This program seeks to provide for a safer community by assisting the City's existing Police Officers with their enforcement of certain traffic laws through the use of technology coupled with oversight by a trained officer. Police Department Fitness Initiative: The goal of this program is to provide the Police Department's Employees with an opportunity to safely and effectively improve their physical and mental health through individual and supervised exercise efforts. 207 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing pos contract agreements. Position Police Chief Deputy Police Chief Police Commander Police Information Officer/Recruiter Public Safety Budget Analyst Crime Analyst Community Oriented Policing Coordinator Assistant to the Chief of Police Police Sergeant Police Officer Domestic Violence Advocate Administrative Assistant Support Operations Senior Manager Police Records Supervisor Police Information Analyst Police Records Specialist Evidence Technician Records Dipsoition Specialist VNET Detecti.e Police Support Officer Auto Theft Task Force Detective Retiree Medical Extra Labor O ertime Kelly/Holiday Pay Department Total ons and include a cost of living adjustment per Police Department 2018 FTE 2019 2019 Budgeted FTE Salaries Benefi 1 1 4 4 0 1 0 1 0 1 1 1 1 1 11 10 62 59 1 1 2 2 1 1 1 1 1 0 8 8 1 1 0 1 0 1 1 1 0 1 0 0 0 0 0 0 0 7 98 165,260 155,391 567,571 94,432 98,690 84,844 90,415 77,970 1,149,184 5,717,356 78,221 114,846 111,315 80,640 73,171 43,680 99,724 60,335 99,724 768,495 234,063 36,551 48, 355 31,234 194,374 37,338 38,749 34,845 27,200 32,407 504,975 2,082,709 33,505 54,390 48,247 34,138 231,071 27,634 17,195 40,679 36,500 40,679 106,000 1,546 76,158 23,196 3,803,125 2020 2020 Budgeted FTE Salaries Benefits 1 4 1 1 1 1 1 10 59 1 2 1 1 0 8 1 1 1 1 1 0 0 0 0 98 168,696 158,544 598,550 97,266 100,515 86,448 92,136 79,512 1,173, 849 5,881,644 80,136 120,552 118,962 82,505 573,567 74,568 46,301 101,616 64,628 101,616 S 50,156 32,196 203,141 39,116 40,116 36,069 28,014 33,574 438,730 2,180,073 34,791 57,140 51.117 35,440 15,60© 768,495 259,915 $ 10,845,721 $ 241,055 28,572 18,226 42,467 38,742 42,467 106,000 1,546 76,158 25,758 ,880,673 208 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; professional services and contract include travel, equipment replacement and O&M charges, insurance subscriptions and memberships, among others, Police Account Name Actual Budget Projected 2016 2017 2018 2018 2019 2020 Salaries Extra Labor O'ertime Kelly/Holiday Pay 'FICA Pension - LEOFF Pension - PERS Industrial Insurance Healthcare Unemployment 8,418,712 925,216 207,947 714,068 434,207 130,199 212,221 1,838,770 12,871 8,700,593 $ 8,587,367 858 845,730 1,059,885 211,499 231,721 736,012 738,258 450,010 465,288 143,903 152,499 189,411 217,085 1,792,979 1,879,492 8,932 14,238 Total Salaries Benefits 12,894,210 13,079, 927 13, 345, 834 $ 9,259,438 $ 9,518,393 $ 9,801,712 928,495 201,063 770,554 484,606 148,889 299,281 2,083,565 14,175, 891 15,600 15, 6£30 768,495 768,495 234,063 259,915 882,451 866,399 499,714 467,095 161,119 167,037 274,717 301,457 1,985,125 2,078,684 14,339,677 14,726,393 'Supplies Small tools 236,759 273,755 285,879 629 41,127 15,423 Total Supplies 237,388 84,250 15,600 230,750 230,750 45,600 15,600 314,882 301,302. 199,850 276,350 246,350 Professional services Communication Trawl Advertising Operating leases Insurance Utilities Repair and maintenance 1�scetlaneous Total Services 63,438 105,106 52,985 811 873,932 240,000 2,518 71,454 4,228 52,781 116,565 47,434 453 795,836 230,223 3,499 65,910 83,057 78,090 118,685 54,865 7,520 891,036 254,359 4,177 108,969 89,485 70,000 121,000 41,880 1,500 872,046 253,245 246,922 79,641 395,758 1,607,186 86,234 Intergovernmental Capital Total Other 2,453,692 706,179 2,690,518 (0) 2,772,491 2,937,074 86,500 121,000 41,880 2,500 1,119,488 278,499 4,400 143,404 65,141 85,500 121,000 41,880 2,500 916,871 292,424 4,400 143, 404 65,141 1,862,812 1,674,120 2,948,775 3,039,054 30,000 71 2,690,518 2,772,491 2,937,074 2,948,775 3,069,054 Total Police 17,855,697 $ 17,481,085 $ 18,026,812 $ 18,999,049 $ 19,427,614 $ 19,715,916 209 210 DEPARTMENT. Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Administration FUND NUMBER: 000 POSITION: Chief of Police The management functions of the Police Department are included in this program. Those functions include fiscal, personnel, planning, research/development, inter- and intra-department operations and intergovernmental coordination. Expenditure Summary Police - Administration Expenditures Salaries & Wages Personnel Benefits Supplies Services lntergot. Services & Taxes Capital Outlays Expenditure Total Actua. dge Percent Chan Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 904,689 $ 1,114,838 5 1,055,532 $ 951,512 $ 1,347,497 $ 1,394,590 41.62% 3,49% 250,001 330,647 331,569 308,096 445,783 463,662 44.69% 4,01 % 21,695 31,137 50,166 24,000 24,000 24,000 0,00% 0.00% 442,433 565,165 681,313 664,185 666,665 656„692 0,37% -1,50% 19,814 14,732 6,286 15,900 6,900 6,900-56.60% 0,00% 706,179 (0) - - 30,000 0.00°/® 2,344,811 $ 2,056,519 $ 2,124,86 ,963,693 $ 2,490 646 $ 2,575,844 26,84%© 3,41 %l Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Administration Position Police Chief Deputy Police Chief Police Commander Police Information Officer/Recruiter Public Safety Budget Analyst Crime Analyst Community Oriented Policing Coordinator Assistant to the Chief of Police Overtime - Regular Total 2018 2019 FTE FTE 1 1 4 4 © 1 01 0 1 0 1 1 1 11 2019 Budgeted 2020 2020 Budgeted Salaries Benefits FTE Salaries Benefits 1 $ 168,696 $ 50,156 158,544 32,196 598,550 203,141 97,266 39,116 100,515 40,116 86,448 36,069 1 92,136 28,014 79,512 33,574 12,923 1,281 1,347,497 $ 445,783 11 $ 1,394,590 $ 463,662 165,260 $ 155,391 567,571 94,432 98,690 84,844 90,415 77, 970 12,923 48,355 31,234 194,374 37,338 38,749 34,845 27,200 32,407 1,281 1 4 1 1 1 1 211 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office, services include travel and training, equipment rental and repair costs, insurance, and memberships, among others; intergovernmental includes Valley SWAT costs, untNumber _ 0.521.100.31.00 Supplies - Office 0.521.100,35.00 Supplies Small Tools Total Supplies P0lic Adllaini'sfr ffOr1 Actual Projected 2016 2017 21,423 s 24,987 272 6,151 2{l18 2018 50,166 $ 24,000 000.10,521,100,41,00 Prof Svcs - Hiring/Pre-Et ployment and Confidential Counseling 000,10,521,100,42,00 Communication - f.3eparlmenl cell phone data and other communication services 000,10.521.100,43.00 Admin travel and ail Pre -Employment Hiring Travel 000.10,521.100,444.00 Advertising - Recruiting & Information Sharing 000,10.521,100.45.00 Rental - Rentals and lease fees 000.10.521,100.45.94 Rental -Equipment Replacement Fund 000.10,521,100,45,95 Rental - Equipment Rental 0 & M 000,10.521.100,46.01 Insurance - Insurance allocation to WCIA 000,10.521,100,48,00 R&M - Radio repairs and maintenance 000,10.521,100,48,01 R&M - Repairs and maintenance for 800 MHz system assessment 000.10.521.500.45,00 Lease for Evidence Facility, NRC, Gym 000.10,521,500,47,21 Utilities Electricity 000.10.521.500.47.22 Utilities - Gas 000,10.521.500,47,25 Utilities - Water 000.10.521.500.47,26 Utilities - Surface Water 000.'10.521,500,49,00 Miscellaneous 000.10.521,100,49.00 Misc - Memberships and subscriptions Total Services 000,10, 521,100, 51 Total Intergovernmental 4 ca'l Prof Svcs - KC RAIN, Websil Fees 64.00 Capital - Machinery and equipmen 4.210.64,00 Capital - Machinery and equipment 000,10.594,220.64.00 Capital - Machinery and equipment Total Other m ^^ Total Supplies Services and Other ude 2019 2020 24,000 $ 24,000 10,900 21,770 2,5,081 15,000 45,000 45,000 ,534 87,948 118,685 121,000 121,000 121,000 5,471 5,866 9,460 10,000 10,000 10,000 798 7,520 1,100 2,500 2 25,827 19,702 23,387 25,000 25,600 25,600 13,548 3,363 3,363 3,363 26,900 3,363 16,167 25,424 33,459 33,459 49,266 48,905 240,000 230,223 254,359 253,245 278,499 292,424 3,888 4,835 1,921 6,518 5,000 5,000 82,373 48,416 62,132 80,000 - 4,925 110,099 130, 603 965 633 267 255 126 1,106 5,448 442,433 565,165 19,814 14,732 4 14,732 9 699,559 (0) 706,179 (0) 90,120 $ 681,3 6,286 664,185 110,000 93,000 93,000 2,000 2,000 1,000 1,000 1,000 1,000 400 400 5,500 5,500 5,500 692 0 6,900 6,900 6,286 15,00 6,900 6,900 30,000 30,000 $ 704,085 $ 697,565 $ 717,592 212 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Patrol FUND NUMBER: 000 POSITION: Chief of Police Patrol division officers respond first to all emergency and non -emergency police calls, they investigate misdemeanor and felony crimes, gather evidence and make arrests, mediate disputes, assist motorists, identify and correct hazardous conditions, keep the peace in our community, maintain a patrol presence to prevent crime, identify and resolve community crime problems, and educate the public on the law and crime prevention measures, Operations division also includes K-9 teams and Police Explorers, Expenditure Summary Expenditures Salaries & Wages Personnel Benefits Supplies Services Intergovt. Senates & Taxes Expenditure Total 2016 Actual 2017 $ 4,073,329 1,555,176 105,638 688,331 1,418,872 $ 7,841,346 S 4,248,802 1,507,938 142,208 497,983 1,578,855 Police • Patrol Projected 2018 4,333,212 1,602,380 123,641 540,127 1,635,071 7„975,788 $ 8,234,430 2018 2019 2020. $ 4,424,520 1,61 1,864 60,050 587,517 1,752,257 4,163,396 1,565,682 146,550 630,354 1,751,355 $ 8,436,208 $ 8,247 $ 4,308,724 1,537,367 116,550 544,064 1,806,396 Percent Change 2018-19 2019-20 -5,90% -3,49% 144.05% 7,29% -0.05% 3,49% -1,18% -20,47% -13,69% 3.14% -2.24% 0.80% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position Police Sergeant Police Officer Administrative Assistant. Retiree Medical Kelly/Holiday Pay Overtime Contractual ©wrtime - Regular 2018 FTE 4 34 1 Police Patrol 2019 2019 Budgeted FTE Salaries Benefits 4 32 1 444,441 $ 283,147 2,992,602 1,079,613 59,111 20,798 106,0©0 234,063 23,196 127,995 12,684 305,184 30,244 2020 2020 Budgeted FTE Salaries Benefits 4 455,385 $ 207,666 32 3,096,549 1,132,824 1 63,696 22,191 106,000 259,915 25,758 127,995 12,684 305,184 30,244 213 Expenditure Detail - Supplies, Services and Other Supplies includes office supplies and supplies for Explorer Post and K-9 unit; services include equipment rental and repair charges, cell phone, and memberships, among others; intergovernmental includes SCORE jail and animal control costs. Account. Numbe P ce - Patrol Actua Projected 2016 2017 2018 2018 000,10.521.2.20.31,00 Supplies - Office & Operating 000.10.521.220.31.01 Supplies - Includes Department Quartermaster 000.10.521.220.31,02 Supplies - K-9 Unit 000.10,521.220.31,03 Supplies - Explorer Post 000,10.521.220,31.04 Supplies - Emergency Services Unit 000,10,521,220.31.05 Supplies - Civil Disturbance Unit. 000,10.521.220.35.00 Small Tools Total Supplies 000.10.521.220,41, 00 000.10,521,220.42.00 000,10.521.220,43,00 000.10, 521,220.45.00 000,10.521.220,45.94 000,10_521.220.45,95 000.10, 521. 220, 48.00 000.10.521.220.49,00 000.10.521,220.49_03 00.10,521,220,49.44 00,10.523, 220.41,00 Budget 2019.2020 33,185 S 1,511 $ "$ - $ S 55,967 94,606 104,915 40,950 110,950 110,950 3,722 3,880 3,916 3,500 5,000 5,000 98 10,134 10,424 2,174 6,940 358 24,848 9,262 4,948 600 10,000 - 5,000 - 600 30,600 600 105,638 142,208 123,641 Prof a s - K-9 vet bills and professional grooming Communication Travel - Mileage, parking Rental - Operating leases and rentals Rental -Equipment Replacement Fund Rental - Equipment Rental © & M R&M - Minor Repairs to equipment and uniforms, Software License Renewals Misc - Memberships and registrations Misc - BSA Charter, Explorer Academy Reg. and annual recruitment open house Misc - Registrations Prof Svcs - Monitoring of Prisoners 60, 050 146,550 116,550 4,970 3,662 5,121 8,000 6,000 6,0 51,885 349 88,390 107,940 354,232 39,240 5,471 170 3,400 56,531 411,003 1,736 847 500 500 56,531 427,982 19,818 56,531 166,878 427,982 432,472 65,404 6,904 500 56,531 456,529 6,904 2,778 398 3,480 2,000 500 500 670 955 2,100 2,100 2,100 2,100 2,805 i.07 4,657 24,247 25,000 15,000 15,000 Total Services 6 497,983 540,127 87,517 630,354 544,064 000,10,523,600.51.00 IntergoVt Prof Secs SCORE 00L1.10.554.300.51.00 Intergo'l Prof Svcs Animal Control Total intergovernrnen Supplie 1,310,736 1,466,963 1,579,506 1 p8,13t� 111.892 55,564 1,418,872 1,578,855 1,635,07 rvices and tither ,405 1,626,355 1,67 5,146 118,852 125,000 131,250 1,752,257 1,751,355 1,806,396 $2,212,841 $ 2,219,046 $ 2,298,839 2,399,824 52,528,259 $2,467,010 214 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Support Operations FUND NUMBER: 000 POSITION: Chief of Police Support Operations (formerly Special Services) process all department criminal and incident reports while complying with laws regarding privacy and security. Respond to public disclosure requests and serve as department receptionists. Maintain and store all criminal history records information, Expenditure Sum y Police - Support Operations Actua Budge Percent Change Projected Expenditures 2016 2017 2018 Salaries & Wages s 755,473 $ 760,864 $ 754,541 Personnel Benefits 299,684 296,615 307,205 Supplies 32,466 25,595 41,963 Services 31,378 29,122 30,09c3 2018 2019 2020 2018-19 2019-20 910,907 $ 910,962 $ 942,412 0,01% 3.45% 355,537 375,492 392,274 5,61% 4.47% 44,400 27,400 27,400-38,29% 0,00% 83,000 76,000 76,000 •8.43% 0.00% diture Total $ 1,119,000 $ 1,112,197 $ 1,133,808 44 $ 1,389,854 $ 1,438,085 -0.29% 3.47% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police Support Operations 2018 Position FTE 2019 FTE 2019 Budgeted 2020 2020 Budgeted ataries Benefits FTE Salaries Benefi Support Operations Senior Manager 1 Police Records Supervisor 1 Police Information Analyst 1 Police Records Specialist 7 Evidence Technician 1 Administrative Assistant 1 Records Dipsoition Specialist 0 Extra. Labor 1 1 0 7 1 1 1 111,315 48,247 1 118,962 51,117 80,640 34,138 1 82,606 35,440 0 490,821 209,175 7 507,519 218,459 73,171 27,634 1 74,568 28,572 55,735 33,592 1 56,856 34,949 4 3, 680 17,195 1 46,301 18,226 15,600 1,546 15,600 1,546 215 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and evidence supplies; services include records destruction, repair costs, and ACCESS terminal rental, among others. Account Numb Poll Support Operations Actual 000,10.521.230.31.00 Supplies - Office & Ope 000,10,521 230.3 "Supplies - Evidence 000,10,521.230,35.00 Supplies - Evidence Budget Projected 2016 2017 2018 22,139 $ 13,294 5 23,483 10,327 2,174 3,658 10,128 14,823 2019 2020 Total Supplies 32,466 25,595 41,963 S 25,000 5 10,000 $ 10,000 4,400 2,400 2,400 15,000 15,000 15,000 44,400 27,400 27,400 000,10.521,230.41.00 Prof Sys - Records destruction, evidence 6,234 disposition, and translators 000,10.521,230.42.00 Communication - Communications services and equipment 000,10.521,230,42.01 Communication - Evidence Tech 200 000.'10.521,230,43.00 Travel 1,469 000,10.521,230.45.00 Rental - ACCESS terminal, Cole directory 6,491 and copy machine lease 000.10,521.230,48.00 R&M - Software Licenses: Spillman, 12,047 GovOA, and FileOnQ, etc, 000.10,521,230,49.00 Misc - Misc. costs for maintaining records and evidence Total Service Total Supplies, Se 8,698 4,254 6,109 7 3,167 9,257 16,238 683 8,796 5,163 31,378 ces and Other 9,000 1, 500 1,500 71,500 29,122 30,098 63,844 $ 54,717 $ 72,061 2,500 71,500 71,500 3,000 3,000 83,000 76,000 76,000 $ 127,400 $ 103,400 $ 103,400 216 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description Conduct all follow-up investigation associated with major crimes against property, fraud, and white-collar offenses. Expenditure Summary Police Investigation DIVISION: Investigations FUND NUMBER: 000 POSITION: Chief of Police nes to include crimes against persons, Actu Budge Percent change penditure s 2016 Projected 2017 2018 2018 2019 2020. 2018-19 2019-20 afar es 8 Wages Personnel Benefits Supplies Services 617 462 499.'153 7,091 157,801 533,984 478,037 29,313 541,66'2 452,713 11,855 134,790 519,572 537,125 12,000 133,822 601,887 510,195 6,000 165,027 635, t32 5.42% 2,13% 531,291 -5.01% 4,13% 6,000-50,00% 0,00©% 105,717 23.32%-335.94% penditure Total $ 2,281,507 $ 2,14 Expenditure Detail - Salaries and Benefits 2,141,0 2,519 2,283,109 $$ 2„ 78,940 6% -0 Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police Inv lions Position. Police Sergeant Police Officer Domestic Violence Advocate Police Records Specialist Auto Theft Task Force Detective Overtime - Regular 2018 2019. FTE FTE 2 2 10 10 1 1 1 1 0 1 2019 Budgeted Dries Benefits 234,731 62,040 984,408 338,201 78,221 33,505 64,803 21,896 99,724 40,679 140,000 13,874 2020 FTE 2020 Budgeted Salaries Benefits 2 10 1 1 1 239,040 1,009,092 80,136 66,048 101,616 140,000 64,485 353,068 34,791 22,606 42,467 13,874 217 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and operating supplies; services include polygraph translation,. travel, equipment rental and repair, and investigation costs, among others. Police -Investigations Account Number Actual udg Projected 2016 2017 2018 000.10,521.210,31.00 Supplies -Office and Operating Total Supplies 00.10.521.210 000.10.521,210,42, 00 000,10. 521.210, 43, 00 000.10,521,210, 45.00 000.10, 521.210,45.94 000.10, 521.210. 45. 95 000.10.521, 210.47, 00 000.10.521,210, 47.22 000.10,521.2.10,47,25 000.10, 521, 210. 46.00 000.10, 521.210, 49,00 To Prof Sys - Polygraph, Translation/Transcription, Department Impounds Communication Travel Intiestigatiw Travel Rental - Vehicle rentals and leases Rental -Equipment Replacement Fund Rental - Equipment Rental 0 & M Public Utility Public Utility Gas Public Utility - Water Minor Repairs to Equipment Misc - Unanticipated misc. intestigation and DV expenses 2018 2019 7,091 5 29,313 6 1'1,655 7,091 2 3,404 474 6,351 2,334 63,462 55,700 536 859 13,780 901 7,227 6,246 (2,066) 7,595 74,365 12,000 000 4 6,345 7,595 104,727 2,896 669 669 330 4,500 777 2,784 4,000 5,000 7,595 104,727 6 2020 6,000 6,000 5,000 15,000 5,000 5,000 66,351 75,676 7,595 75,122 9,000 1,000 1,000 3,500 2,000 2,000 107,769 134,790 822 165„027 105,717 Total ices and 0 4,892 137,082 $ 146,644 45„822 171,027 $ 111,'717 218 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Tukwila Anti -Crime FUND NUMBER: 000 POSITION: Chief of Police This unit, internally referred to as Tukwila Anti -Crime Team (TAC Team), provides specific criminal emphasis operations, which include narcotics, gambling, and vice -related activities. Also included are all gambling licensee audits and adult entertainment license background checks. Expenditure Summary Police - Tukwila Anti -Crime 'Expenditures S Aries & Wages Perscrtnel Benefits Supplies ervices Actual Budge Percent Change Projected 2016 2017.2018 2018 2019 2020 2018-19 20`C9-20 408,488 $ 563,769 5 548,142 5 63,576 $ 719,269 $ 731,133 140505 182,600 186,613 204.770 244,899 255,086 2,180 4,886 2,814 2,000 2,500 2,500 90,980 61,550 100,041 98,679 97,929 86,689 27.63% 19,60% 25.00% -0.76%© 4,16% 0,00% -11.48% penditure Total 642,1 a3 $ 812,80E $ 837,611 $ 869,025 $ 1f064,597 $ 1,075,408 22.50% 1.02% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements,. Police - Tukwila Anti -Crime 2018 Position FTE Police Sergeant. Police Officer 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Bene 4 1 4 $ 117,040 $ 34,249 414,428 161,242 4 $ 119,28© 422,160 168,244 219 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include equipment rental and repair, and license inspections, among others.. Police - Tukwt#a Anti -Crime Account Number 000,10.521.2 Actual Budget P roiecte d 2016 2017 2018 2018 2 Total Supplies 000.10. 521.250.42, 00 000.10.521, 250.43.00 000,10, 521,250,45.00 000.10, 521,250,4 5, 94 000,10, 521.250..45.95 Ot1C ,10.521.250.48.00 000.1 i7.521.250.49.00 2020 2,180 S 4,886 S 2,814 $ 2,000 $ 2',500 unication - Cellular phone seances Travel - Mileage, parking, etc Rental - Vehicle rentals and leases Rental -Equipment Replacement Fund Rental - Equipment Rental 0 & M R&M - Equipment Maintenance Misc Misc, expenses to include drug expenses, license inspections Total Services 2,180 3„26'8 68 20,272 21,820 32,887 12,665 2, 580 4,886 3.887 124 19,295 2,675 30,325 5,245 4 00 2 29,000 2,675 56,004 12,313 90,980 61,550 Total Supplies, Sen ices and Other 29,000 2,675 56,004 1,000 10,000 29,000 13,580 44,349 1,000 10,000 2, 29,000 2,675 44,014 1,000 10,000 041 98,679 97,929 86,689 159 $ 66,436 $ 102,856 00,679 S 100,429 220 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Professional Standards FUND NUMBER: 000 POSITION: Chief of Police This section provides on -going commercial and residential security surveys, training and information programs, and maintains community crime analysis for business and residential communities. Also, maintains an an -going D.A,R.E. program within elementary, middle, and high school levels. Expenditure Summary Expenditures Salaries & Wages Personnel Benefits Supplies Services Actua Police - Professional Standards Budget Percent Change Projected 2016 2017 2018. 1,263,547 $ 1,051,783 $ 1,178,102 428,460 367,320 424,090 20,221 27,450 8,778 42,439 19,280 9,605 2018.2019 2020 2018-19 2019-20 1,469,488 S 129,464 8 131,708-91,19% 1,73% 578,363 44,178 46,013 -92,36% 4.15% 8,300 10,300 10,300 24,10% 0.00% 10,388 80,127 75,653 671,34% -5,58% Expenditure Total ,754,667 $ 1,465,834 $ 1,620,576 $ 2,066,539 264,069 $ 263,674 -87,22% -0.15% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Professional Standards Position Police Sergeant Community Oriented Policing Coordinator Police Officer 2018 FTE 2019 FTE 0 0 2019 Budgeted 2020 alaries Benefits FTE 6,148 $ 42,858 1 0 0 2020 Budgeted Salaries Benefits 118,392 $ 44,693 221 Expenditure Details - Supplies, Services and Other Supplies include office supplies and supplies for D.A.R.E program; services include rental of equipment, equipment repair charges, among others, Account Numb 00C3.10.521.300. 1.0 000.10.521.300.31.0 Total Supplies Supplies - Office & Operating Supplies - Dare Police - Professional Standards Actual dqe Projected 2016 2017 2018 2018 2020 15,507 $ 23,761 a 5,231 $ 4,300 $ 6,300 5 6,300 4,714 3,690 3,548 4,000 4,000 4,000 20,221 27,450 80778 8„300 103 000.10.521, 300,42.00 000.10. 521.300, 43.00 000.10, 521.300,43, 01 000,10, 521, 300.44. 00 000,10, 521, 300.45.00 000,10, 521, 300, 45.94 000.10. 521, 300, 45.95 000.10, 521, 300, 47.21 000,10, 521, 300, 47, 25 000.10.521.300.47.26 000.10.521.300, 48.00 000,10, 521, 300, 49.00 Total Services Communication Travel - Mileage, parking Travel - Dare Donations ,Advertising Equipment Rentals Rental A Equipment Replacement Fund Rental - Equipment Rental 0 & M Public Utility - Electricity Public Utility - Water Public Utility - Surface water chgs R&M - Maintenance Fees, including Axon Misc Fees & Expenditures Total Supplies, S sand 0 233 547 2,028 42,439 6,457 5,451 4,698 (15) 13 453 1,209 14,052 11,413 889 832 119 245 42 130 280 62,661 $ 46,730 $ 222 3,023 4,995 9,605 18,384 400 1,365 5,672 3,023 22,855 1,000 51,000 4,600 600 0,388 80,127 8,688 $ 90,427 0 1,365 22,688 51,000 600 75,653 222 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Training FUND NUMBER: 000 POSITION: Chief of Police Planning, evaluation, scheduling, and documentation of all training programs within the department. Expenditure Summary Police - Training Actua. Budget Percent Change Projected Expenditures 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 121,043 5 111,248 $ 121,456 $ 117,693 $ 118,442 $ 120.392 0.64% 1,65%o Personnel Benefits 36,677 35,098 38,638 40,459 39,165 40,789 3,20%Q 4.15% Supplies 40,508 45,708 47,980 ; 44,500 40,000 40,000 '-10,11% 0,00%q Services 82,113 94,535 97,85'0 i 88,621 75,621 75,621 -14,67% 0.00% Expenditure Total 280,342 5 286,589 $ 305,923 $ 291,273 $ 273,227 $ 276,802-6.20%m Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a co contract agreements. Position 2018' FTE Police - Training 2019 FTE 2019 Budgeted Salaries Benefits 0 2020 FTE lying adjustment per 2020 Budgeted Salaries Benefits 223 Expenditure Detail - Supplies and Services Supplies includes miscellaneous office supplies; services include instructor fees, travel for training, equipment rental and repair, memberships, and registrations, among others. Account Numbe Supplies Police - Tr l0 Supplies - Office & Oper2 Protected 2018 44,5 44, 2020 40,000 40,000 40,000 000.18.521.400.41,00 Prof Svcs • Outside Trainers 000.10.521.400.42,00 Communication 000.10,521,400,43,00 Travel Department Training Tra :l 000.10,521.400,45,00 Rentals m, Includes Range Fees, SIR, etc. 000.10.521,400,48,00 R&M - Repairs to Training Equipment 000.10.521.400,49,00 Misc Registrations for department training Services and ath 2,857 33,825 1,150 3066 43,976 1,225 33,847 1,479 57,844 37,990 1,800 1,000 48,060 0 5 4,000 3 4,000 26,380 26,380 1,800 1,800 1,800 2,500 2,500 2,500 48,941 40,941 40,941 82,113 94,535 97,850 88,621 75,621 75,621 22,622 145,829 621 5 11,62 224 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Minton Description DIVISION: Traffic FUND NUMBER: 000 POSITION: Chief of Police Provides traffic law enforcement and traffic control. Investigates traffic related incidents and develops and works from a comprehensive traffic plan, which includes traffic safety education, enforcement programs such as D.U.I enforcement, and coordination with City Engineering. Also, management of the Traffic Volunteer Program,. Expenditure Summary Expenditures Salaries & Wages Personnel Benefits Supplies Services Intergovt, Services &Taxes Expenditure Total Police - Traffic Projected 2016 2017 2018 2018 2019 2020 40'7,843 373,392 8 346 132,680 122,992 123,653 7,588 8,584 14,105 28,753 20,354 13,361 ,006 1,096,931 1,131,134 871 5 1,622,253 Expenditure Detail Salaries and Benefits 728 620,807 681 232,388 4,600 4,600 20,022 71,089 1,168,917 1,177,353 1,212,5 201819 2019.20 84 243,012 4,600 4 43,80% 2,40% 54.23% 4,57% 0,00% 0,00% 255.05%-24,48% 0,72% 2,99% 1,775,948 a 2,106,237 $ 2,149,571 18.60% 2.06% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police Sergeant Police Officer 2019 FTE Police - Traffic 2019 Budgeted Salaries Benefits 1 4 2020 FTE 119,548 $ 39,674 410,924 153,242 4 2020 Budgeted Salaries. Benefits 121,752 $ 41,331 419,304 159,966 225 Expenditure Detail Supplies, Services and Other Supplies includes miscellaneous office supplies; services include equipment rental and repair, among others, Account Number 000,10,521.700,31.00 Supplies - Office & Operating Police - Tra is Actual Projected 2016 2017 2018 7,588 8 8,584 $ 14,105 2018 2019 2020 4,600 S 4,600 S 4,600 Total Supplies 7,588 8,584 14,105 000.10.521.700.42,00 Communication 35 000.10.521.700.45.00 Rentals 2,054 676 000,10,521.700.45,94 Rental -Equipment Replacement Fund 19,274 989 989 000.10.521.700,45.95 Rental - Equipment Rental 0 & M 5,562 15,037 8,533 000.10,521.700,48.00 R&M - Radar/LIDAR Repair & 1,804 1,294 3,311 Certification 000.10.521.700.49.00 Misc Fees & Expenditures 24 2,357 528 4,600 4,600 4,600 Total Services 28,753 20,354 000,10.521.240.51.00 IntergoVt Prof Svcs - Dispatching and Data ntergovernrnental upplies, ices and Other 989 18,906 989 8,533 47,183 47,695 10,000 4,500 4,500 500 500 500 20,022 71,089 53,684 1,015,006 1,096,931 1,131,134 1,168,917 1,177,353 1,212,591 1,015,006 1,096,931 1,131,1 4 1,051,348 $1,125,869 $1,158,600 1,168,917 1,177,353 1,212,591 ,253,042 $1,270,875 226 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: DIVISION: Special Operations FUND NUMBER: 000 POSITION: Chief of Police Description The Special Operations Division houses the Police Department's more specialized and proactive teams and equipment. Examples include the Community Policing Team, SWAT/Civil Disturbance/Hostage Negotiator equipment and vehicles, School Resource Officer, and Court/Jail Transport Officers. Expenditure Summary Expenditures aalaries Personnel Benefits Supplies lntergo+t Senitces Taxes Police - Special Operations Actual Projected 2016 2017 2018 Budget 2018 2019 2020 924,826 5 945,147 355,343 371,179 15,000 1 000 13,167 1;1,167 Percent change 2018-19 2019-2 2.20% 4.46% 6.C10% ©.©©% Expenditure Total Expenditure Detail T Salaries and Benefits 7 1,344,493 Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position Police Sergeant Police Officer 2018 FTE Police - Sped 2019 FTE 8 perations 2019 Budgeted Salaries Benefits 117, 274 4 0 807,562 312,33 2020 FTE 8 2020 Budgeted Salaries Benefits 120,000 44,90 82.5,147 326,272 227 Expenditure Detail — Supplies, Services and Other Supplies include specialized gear specific to the teams included within this division. Operating Rentals and Leases includes vehicles such as SWAT/Hostage Negotiator vehicles, PD Command Vehicles, Transport Vehicles, as well as vehicles assigned to individual members of these teams. Account Numbe Police - Special Operations 000,10.521,260,31.04 Supplies Emergency Seances Unit 0f1q.10.521,260.31,05 Supplies - Civil Disturbance Unit Total Supplies Total Services Actual Projected 2016 2017 2018 $ $ 2 Budget. 2019 2020 0,000 $ 10,000 5,000 5,000 15,000 15,000 0©0.10,521.260.51,gq lnterg0 t Prof Suss - VS AT Operating Fees Total Intergovernmental Total Supplies, Services and Other 13,167 13,167 13,167 13,167 28,167 $ 28,167 228 Public Safety Committee Minutes. _October 15, 2018 the communications around Mayor's letters and she is looking forward to process improvements to insure the Council is kept informed and asked to weigh in when appropriate. DISCUSSION ONLY. C. 2019-2020 Biennial Budget: Staff presented proposed budgets forthe following departments: Police Department The proposed Police Department budget for 2019 includes a +2.260/© increase over 2018 and a 2020 increase of +1.48% over 2019. The budget includes salaries/benefits, supplies, services, animal control, SCORE jail, ValleyComm, and a K9 replacement. The organizational chart includes updated titles and positions that better reflect the current operating structure. Municipal Court The proposed Court budget includes salaries and benefits, 25°/© reduction in office supplies, and stable services expenditures. Reductions were made to interpreters and witness and juror fees, offset by an increase to the Securitas contract and equipment rentals and leases. If the red light camera pilot project is approved by Council, the Court anticipates increasing two .5 FTEsto full- time. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. MISCELLANEOUS Adjourned 6:18 p.m. Committee Chair Approval Summary by LH 229 230 COUNCIL AGENDA SYNOPSIS ITEM .No. 4.H. ORIGty,.;110- 2.1C,I.yl) v DXIN:: 10/22/18 10 22/18 JF ITEM INFORMATION )R: JEFF FRIEND Review Court 2019-2020 Proposed Budget Council is being asked to review the Police 2019-2020 proposed budget, ff no changes are requested, Council consensus will be requested to move the Police 201.9-2020 proposed budget to the final budget package for approval in November. R COMENDA'TIONS: Sp()\U()It,r'.1i)1I I. I H`I°T Unanimous Approval; Forward to Committee of the Whole iV"11_?ItN i ISM 1RIt:I) COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source:. Comments: MTG. DATE RECORD OF COUNCIL ACTION TG. DATE ATTACHMENTS 0/22/18 nformational Memorandum dated 10/10/18 Draft 2019-2020 Police Budget mutes from the Public Safety Co e ting of 1©/ 1/ 18 232 City cif Tukwila Allan Ekberg,Mayor INFORMATIONAL, EMORANDUM TO: Public Safety Committee FROM. Kimberly Walden, Judge; Trish Kinlow, Court Administrator CC: Mayor Ekberg DATE: 10/10/2018 SUBJECT: 2019-2020 Court Budget ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available, BACKGROUND The primary function of the Municipal Court —under the jurisdiction of the appointed Judge --is to provide a forum by which infractions and misdemeanor/gross misdemeanor criminal offenses may be resolved. The Court handles all ordinance/statutory violations, petitions for Domestic Violence/Anti-harassment Orders, and traffic infractions occurring within the Tukwila City limits. The objective is to make our City a better place to live through responsible and impartial administration of the laws designed to protect the public, while safeguarding the rights of individual citizens. DISCUSSION Salaries and Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement.. Additionally, if the council approves the Police Department's request to move forward with traffic safety cameras, the court anticipates the need to increase two of the part-time FTE positions to full-time at the start of the program, Additional increases in FTEs will be necessary if the traffic safety camera program produces a large number of infractions. Supplies and Services The budget for office supplies was reduced nearly 25%. Services expenditures remain relatively stable. Reductions were made to expenditures for interpreters and witness and juror fees. These reductions were offset by increases for the Securitas contract and equipment rentals and leases. 233 INFORMATIONAL MEMO Page 2 RECOMMENDATION Staff is seeking Public Safety Committee feedback on the proposed department budget and direction and to forward it to the Committee of the Whole for consensus on October 22, 2018. ATTACHMENTS Draft 2019-2020 Court Biennial Budget 234 Court nicipalCourt Judge courr Administrator Judicial Support Coordinator -Lead` (1) udicial Suppor Associate II. (2.75) udicial Suppi Associate (.5) Judicial Support Coordinato-Balif (1) Probation Officer (1) ail Alternative Specialist (.75) udicial Support Associate II 235 236 DEPARTMENT: Court (09) FUND: General RESPONSIBLE MANAGER: Kimberly Walden Description FUND NUMBER: 000 POSITION: Judge The primary function of the Municipal Court —under the jurisdiction of the appointed Judge —is to provide a forum by which infractions and misdemeanor/gross misdemeanor criminal offenses may be resolved. The Court handles all ordinance/statutory violations, petitions for Domestic Violence/Anti-harassment Orders, and traffic infractions occurring within the Tukwila City limits, The objective is to make our City a better place to live through responsible and impartial administration of the laws designed to protect the public, while safeguarding the rights of individual citizens. 2017-2018 Accomplishments Participated and supported State court efforts to develop a statewide case management system. Strategic Goal 4 + Full implementation of ©Court and electronic document storage (Laserfiche) resulting in more efficient case flow management. Completed initial implementation and will continue to expand use, Strategic Goal 4 Streamlined and uniformed processes and forms which assists in creating consistency with neighboring courts, resulting in increased compliance with court orders. Strategic Goal 4 + Enhanced collaboration between court, public defender, prosecutor and police for continued improved efficiencies between all parties,. Strategic Goal 2 Improved court participation in citywide community outreach efforts. Strategic Goal 2 Implementation of OCourt for case setting and court forms, as well as Laserfiche for electronic court files. This implementation creates opportunities to reduce court expenditures and improve services. Strategic Goal 4 Rewrote the curriculum for the Washington State Probation Academy. Strategic Goal 4 Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2 Expanded community connections by hosting three Junior Achievement sessions as part the Courts For Kids program (C4K), school collaboration efforts, and mock trials. Strategic Goal 2 2019-2020 Outcome Goals Continue to participate and support state court efforts to secure a statewide case management system, Strategic Goal 4. Continued collaboration with Renton and SeaTac Municipal Courts to expand use of technology for the improvement of court services to decrease court expenditures: improve calendar setting; 237 online forms (including multiple languages); scanning; self -scheduling for traffic hearings, and a jury management system. Strategic Goal 4 Continue working with the CLJs in King County on the Unified Payment Program (relicensing program). Strategic Goal 4 Continue to provide input to the Executive Branch in preparation for compliance with Supreme Court Indigent Defense Standards for Criminal Offender Cases: post filing diversion programs; Improved notification to Public Defenders for assigned cases. Strategic Goal 5 Continue to improve and expand probation services by expanding in-house MRT Classes; retool and expand jail alternative program. Strategic Goal 2 Continue to focus on Court's succession plan to include participation in State and local training opportunities. Strategic Goal 2 Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2 Increase joint meetings with police department, prosecutor and public defender to enhance communication, and improve court services. Strategic Goal 2 Expand community connections to include Courts For Kids (C4K), school collaboration efforts, mock trials, and Faith Based Summit on Domestic Violence. Strategic Goal 2 2019-2020 Indicators of Success ♦ Full implementation of OCourt and electronic document storage (Laserfiche) resulting in more efficient case flow management. • Provided input in the statewide review of legal financial obligations to change the long-term effects on the impoverished. ♦ Increased succession planning efforts. • Full participation in the City's new performance evaluation system. + Streamlined and uniformed processes and forms which assists in creating consistency with neighboring courts, which results in increased compliance with court orders. + Enhanced collaboration between court, public defender, prosecutor and police for continued improved efficiencies between all parties. ♦ Improved court participation in citywide community outreach efforts. 238 Performance Measures Charges Filed Infraction Proceedings Criminal Proceedings Total Revenue Collected Budget Change Discussion Court 2014 Actual 4,110 0 2,40c 321,950 Performance Measur 2015 2016 Actual Actual 5,000 6,700 13,000 12,500 3,150 3,200 235,000 559,000 2017 Actual 4,50©' 12,500 3,600 608,000 2018 imated 2,700 600 6,200 440,000 2019 Projection 3,500 1,000 7,000 400, 000 2020 Projection 3,500 0 7,000 400,000 Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Additionally, if the council approves the Police department's request to move forward with traffic safety cameras, the court anticipates the need to increase two of the part-time FTE positions to full-time at the start of the program. Additional increases in FTEs will be necessary if the traffic safety camera program produces a large number of infractions. Supplies and Services Several changes were made to this category, Court security line was increased due to contractual obligations, Other line items had minor changes. 239 Department Detail: Staffing and Expenditure by Program 240 PROGRAMS Law Related Education Court Administration Court Hearings Administrative and Logistical Support for the Judges Scanning Customer Assistance and Payment Processing !Compliance Monitoring Case Preparation `Formal & Monitored Probation Supervision 'Warrants ,Commissions, Ass dons, .Boards, and Committees `Public Record Act/Subpoena ,Responses ;Maintenance of Court Records 'Court Interpreter Management (Court Financial Operations Collections/Write- `Offs/Maintenance of Inactive Non -Compliance Case Processing (Probation} Court Required'Educationel Programs Customer Service Adjudication - General Offenses & Traffic Account Reconciliation and Auditing Technical Support Court Case Management Systems Judicial Administration Community Work Alternative LFO Recovery Programs Community Service Policy & Procedures, & Program Management Pre -Sentence Investigations Community Education and Outreach tvtail Processing Video Conference Facilitation Collections Records Retention/Appeals Management/Mental Health Bail Bonds Assessment of Court Costs/Fines/Restitution !Day Reporting 'Public Defender Screening Citations/Fines and Fees Data Input Jury Manager/Management Conflict Counsel - Indigent Defendants 'Non -Compliance Case Processing (Admin) PROGRAM TOTALS 1.0 0.5 0.4 0.61 0.61 0.51 0.56 0,30 0,36 0.19 0.30 0.23 0.25a 0.17 0.22 0,18 0,20 0,16 0.15 0. 0.10 0.16 0,23 0.15 0,09 0.10 0,08 0,13 0.10 0,12 0.10 0.10 0,0 0,08 0.08 0,09 0.09 0.07 0.05 2019 ,307 98,594 79,615 58,212 55,032 54,692 49,213 47 44,089 33,285 27,695 27,201 26,914 26,003 25,742 24,934 24,729 24,292 23,946 21,503 21,369 20,830 20,051 19,730 17,737 17,322 15,963 14,925 13,313 1 2, 665 12,572 11,604 11,604 9,25 8,766 8,766 8,671 8,671 8,335 820 1,298,227 BUDGET of To Budge 2020 of Tote I Budget 9.0% 118,768 9.0% 7,6% 98,754 7.4% 6,1% 81,807 6.2% 4.5% 59,581 4,5% 4.2% 4,2% 3.8% 56,522 4.3% 56,041 4.2% 50,516 ' 3.8% 3.7% 49,01.7 3,7% 3.4% 44,907 3.4% 2.6% 34,028 2,6% 2.1% 2,1% 2.1.% 2.0% 28,368 27,906 27,655 26,594 2.1% 2.1% 2.1% 2.0% 2.0% 26,367 2,0% 1.9% 25,536 1,9% 1,9% 25,331 1.9% 24,835 1.9% 1.9% 1,8% 24,236 1,8% 1,7% 21,989 1.7% 21,902 1,7% 20,864 1.6% 20,508 1.5% 20,432 1,5% 18,190 1.4% 1.3% 17,689 1.3% 1,2% 16,339 1.2% 1.1% 1,0% 1.0% 1,0% 15,124 1.1% 13,628 1.0% 13,022 1,0% 12,910 1..0% 0.9% 11,881 0.9% 0.9% 11,881 0.9% 0.7% 0.7% 0.7% 0.7% 0.7% 0.6% 9,273 0.7% 8,993 ' 0,7% 8,993 0.7% 8,936 0,7% 8,936 ' 0.7% 8,545 0,6% 0.6% 8,374 0.6% 0.1% 820 7 0.1% YEAR-TO-YEAR PERCENT CHANGE 2019-20 2,1% 2.1% 0,2% 2.8% 2.4% 2.7% 2.5% 2,6% 2,4% 1.9% 2,2% 2.4% 2,6% 2.8% 2.3% 2,4% 2,4% 2.4% 2.2% 1.2% 2.3% 2,5% 0.2% 2.3% 3.6% 2.6% 2,1% 2,4% 1,3% 2,4% 2, 8% 2.7% 2,4% 2.4% 0.2% 2.6% 2.6% 3.1% 3.1% 2,5% 2,3% 2,2% 241 Program Descriptions Law Related Education: Attend court and job specific training; Participate in Misdemeanant Probation Association, This program is supported by both Court Administration and Probation. Court Administration; Manage all non -judicial functions of the court including hiring, termination, court policy development/input, case flow management, court financials, technology, business continuity in the event of a crisis, etc. Responsible for vendor selection and contract negotiations for court security services, Ensure case flow management meets with the legal requirements according to the law and court rules; manage the reimbursement grant for interpreter services which includes reporting activity, coordinate countywide compliance (Municipal Courts), negotiate interpreter rates, Responsible for vendor selection and contract negotiations for Court security services. Oversee the court's website and work with the Executive Branch on keeping the website current, oversee the installation, maintenance, operation of all audio/video equipment.. Court Hearings: Preside over all hearings; pc, conditions of release. Arraignments, pretrials, readiness, motions, mitigation/contested, jury trials, voir dire, civil protection orders, mental health hearings, etc. Responsible for ensuring a proper record of court hearings is created. Administrative and Logistical Support for the Judges, Provide administrative support to the bench and provide oversite of all non -judicial functions in the courtroom including entering for DVPO'S, NCO's, firearm orders, protection orders; assist attorneys, defendants and those in -custody; responsible for managing the jury. Scanning: Laserfiche. Customer Assistance and Payment Processing: Provide customer service, schedule hearings, process warrants, process payments; general customer service responsibilities, Compliance Monitoring: Review conditions of sentence and schedule hearings. Case Preparation: Input new case filings,. Formal and Monitored Probation Supervision: Provide case management and monitor compliance; review probation files to ensure compliance with case conditions. Warrants: Order warrants, oversee warrant hearings (motion to recall and expired warrants; process Judge's rulings; process warrants as ordered by the Judge and in accordance with policy and procedures. Commissions, Associations, Boards, and Committees: DMCMA & DMCJA committees, trainings, Public Record Act/Subpoena Responses: Respond to public records requests by providing information as requested within the guidelines of the law and local court policy. 242 Maintenance of Court Records: Laserfiche/retention as well as audio and docket. Court Interpreter Management: Maintain database and schedule interpreters for hearings, Court Financial Operations: Manage all financial operations of the court including daily financial accounting, monthly accounting, budget preparation/management, account reconciliation, etc. Collections/Write-Offs/Maintenance of Inactive Cases: Process collections, process 10 year write offs, expungements and process inactive cases. Non -Compliance Case Processing (Probation): File violations, attend hearings, make recommendations. Court Required Educational Programs: Provide/facilitate classes such as DV MRT, Customer Service: Assist customers in person and over the phone including accepting payments, completing paperwork, scheduling hearings, customer inquiries, etc. Adjudication - General Offenses & Traffic: Adjudicate FTA's upon payment in full; mitigation, contested hearings. Issue findings on traffic/non-traffic infractions resulting from mitigation, contested hearings. Account Reconciliation and Auditing: Reconcile bank state ents and JIS accounting records. Technical Support - Court Case Management Systems: Works with the Technology and Innovation Department (Executive Branch), court system vendors and AOC to troubleshoot system issues. Makes recommendations for technology improvements. Judicial Administration: General administration costs expenditures. Community Work Alternative: Judge orders commitment, In -court services issues commitments, Jail Alternative makes sure commitment is completed. LFO Recovery Programs: Coordinate the Unified Payment Program (Relicensing Program). Community Service (Probation): Coordinate work crew, community work program, and community service program. Policy, Procedures & Program Management: Draft local policies for judicial review and approval; develop procedures for daily processes; manage the development of court programs including focus, design and implementation. Pre -Sentence Investigations: Conduct pre -sentence investigations, make sentencing recommendations. Community Education and Outreach: Educate the community and surrounding areas on the law and judicial processes through community education events including partnership with school's, churches, and civic organizations. Mail Processing: Process incoming and outgoing mail. Video Conference Facilitation: Operation of video court. Collections: Process and refer past due accounts to collections. 243 Records Retention/Appeals ITManagement/Mental Health: Retention and destruction schedules; process and refer cases to Superior Court RALJ Division; process paperwork and order mental health evaluations. Bail Bonds: Input new bail bonds and process exonerations and forfeiture. Schedule bail bond hearings and send notices of forfeiture to bond companies and individuals. Assessment of Court Costs/Fines/Restitution: Impose required court costs, fees, and restitution. Day Reporting: Coordinate and supervise day reporting program. Public Defender Screening: Assistance at front counter, probation, and courtroom. Citations/Fines and Fees: Receipt payments for fines and penalties. Data Input: Input and update case date in the statewide case management system (JIS). Jury Manager/Management: Order/mail/track/summons/prepare payment invoices. Conflict Counsel - Indigent Defendants: Assign conflict counsel to defendants when necessary. Community Service (Adminl: Verify hours upon receipt of form. Community service is filed at front counter or courtroom. Docket entries made re: case. Non -Compliance Case Processing (Adrninl Admin reviews/case condition reviews, review hearings for noncompliance, docket updates. 244 Expenditure Su rnrr ary Expenditures By Type Salaries 8a WVages Personnel Benefits Supplies Serufces lntergt�vt. Taxes 2016 723,501 291,891 12,988 127,020 co Actual 2017 757,068 312,811 16,187 147,107 Projected 201$ 84,049 339,279 17,996 144,779 Budget 2018 2019 777,647 353,457 14,283 150,420 797,741 336,527 10,728 153,225 5 2020 813,646 348,662 10,728 153,225 5 Percent Change 2018-19 2019-20 2 -4,79% -24,89% 1.86% 0,00% 3.61 % 0, 00% 0.00% 0 ok Department T'ot'a 5,400 2 286,104 ; $ 1,295,812 $ 1,298,227 26,'166 0.19% 2 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Position Description 2018 FTE Court - Aclr i 2019 2019 Budgeted FTE Salaries Benefits 2020 2020 Budgeted FTE Salaries Benefits Municipal Court Judge Court Administrator Admin Support Coordinator Bailiff Court Admin Support Technician Admin Support Assistant Extra Labor Overtime 0,64 0.75 1 1 2.75 0,50 0.68 0.75 1 1 2,75 0.50 8,342 99,175 71,744 70,447 152,299 28,804 1,858 3,731 $ 29,344 36,881 27,739 39,642 67,088 6,280 184 370 0.68 0.75 1 2, 75 0,50 97,864 101,163 73,483 72,349 157,066 29,509 1,858 3,731 30,047 38,035 28,767 41,311 69,566 6,453 184 370 Total Admini Position Description .ration Municipal Court Judge CourtAdministrator Probation Officer Admin Support Technician Admin Support Specialist Extra Labor Overtime Total Probation Departmen ota l 6.64 2018 FTE 0,2.1 0.25 1 0,75 3.21 9.85 6.67 $ 526,399 $ 207,528 Court - Probation 2019 Budgeted Salaries Benefits 2019 FTE 0.23 0.25 1 1 0.75 3.23 9.90 $ 32,781 33,058 98,398 54,734 49,619 1,822 930 9,781 12,294 44,669 36,360 25,623 181 92 $271,342 $ 129,000 $ 797,741 $ 336,527 6.67 $ 537,024 $ 214,733 2020 FTE 0.23 0.25 1 1 0,75 3.23 9.90 2020 Budgeted Salaries Benefits 32,621 $ 10,016 33,721 12,678 100,464 46,363 56,135 37,923 50,828 26,677 1,822 181 930 92 $ 276,522 $ 133,'92.9 $ 813,46 $ 348,662 245 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include pro tern judges, pro tern judge review, interpreters, court security, travel, memberships, training, and juror fees, among others. Court - Administration Account Number 000.09.512.5f1(.31.00 Supplies - Office 000,09,512.500.35.00 Supplies - Small Tools & Minor Equipment Actual Budget Projected 2016 2017 2018 2018 2019 2020 0,053 $ 10,623 $ 13,311 $ 10,528 $ 7,028 $ 7,028 542 953 - 500 500 Total Supplies 10,595 11„576 10,528 7,528 7,528 000.09,512.500,41.00 Professional Serivices ,000.09.512.500.41,01 Prof Svcs - Pro Tem Judges '000,09.512.500.41.03 Prof Svcs - Interpreters 000,09,512.500.42,00 Communication - Postage, delivery service, shipping, and KC I -Net Charges 000.09,512.500.43.00 Travel - Meals, parking, training -St Court Conf, Regional Trng, Team Trng/Retreat 000.09,512.500.45.00 Rental - Operating rentals and leases 000,09.512.500.48,00 R&M - Annual maintenance costs of JIS System printer, 'in -court Fax, Misc. equip. 000.09.512.500.49.00 Misc - Annual memberships, DMCJA, DMCMA, NACM, New employee/Bailiff trng, regional tmg, Registration - annual training through DMCMA, DMCJA, Line Staff Conf. 000.09,512.500.49.01 Misc - Printing 000.09.512_500.49.04 Misc - Witness & Juror fees 000.09.512.500.49,08 Misc - credit card fees 64 13,440 40,320 ,886 19,050 11,683 12,000 11,500 11,500 34,651 33,848 39,000 36,000 36,000 6,691 6,302 8,300 8,300 8,300 3,057 7,082 4,021 3,500 3,500 3,500 2,094 7,653 4,418 2,000 7,700 7,700 521 348 4,075 2,000 1,000 1,000 5,786 13,711 10,704 8,320 8,070 8,070 4,561 2,653 3,437 2,000 1,000 1,000 4,079 2,388 4,248 6,000 2,500 2,500 2,091 2,172 2,464 2,200 2,200 2,200 Total Services 79,899 96,399 85,200 85,320 81,770 81,770 Intergovernmental 000.09,512,500.53.00 Taxes & Assmnts - Excise tax Total Intergovernmental 5 5 5 5 Total Supplies, Services and Other $ 90,494 $ 107,975 $ 98,511 $ 95,853 $ 89,303 $ 89,303 246 Court- Probat'io Account Numbe Actuat Budget Projected 2016 2017 2018 2018 2019 2020 00Lt.09.523'.300, 1.00 Supplies -Office and Operating Total Supplies 2,393 $ 4,611 $ 4,685 $ 3,755 $ 3,200 $ 3,200 2,393 4,611 4,685 3,755 3,200 3,200 000.09.523.300,41,00 Prof Svcs -t NW Recovery Centers 000.09,523,300.41.01 Prof Svcs - Pro Tem Judges - Review Calendar Probation Cases 000.09.523,300.41,03 Prof Svcs - Interpreters for probation appts, Public Defender screening, Jail Alt. Prog. 000.09,523.300.41.04 Prof Svcs - Court Security 000.09.523,300.42,00 Communication - Postage, fax, and on- line usage 000.09,523.300.43.00 Travel - Meals, parking, training for Probation Dept, 000.09,523.300,45,00 Operating Rentals and Leases 000,09.523,300,48,00 R&M Annual maintenance costs for equipment in Probation Office 000.09.523.300,49,00 Misc - Registration for conferences and regional training 000,09,523.300.49.01 Misc - Annual memberships 000.09,523.300.49.02 Misc - Training Total Services Total Supplies and Services 3,015 56 5,000 5,000 5,000 5,000 1,000 500 500 480 - 1,000 500 500 40,609 44,147 48,749 49,200 58,680 58,680 1,300 2,392 2,361 2,250 1,250 1,250 362 2,308 1,989 4,000 3,000 3,000 150 300 300 300 290 45 300 300 300 255 405 550 425 425 00 1,550 1,030 1,500 1,500 1,500 247 248 Public Safety Committee Minutes_ .. October 15, 2018 the communications around Mayor's letters and she is looking forward to process. improvements to insure the Council is kept informed and asked to weigh in when appropriate. DISCUSSION ONLY. C. 2019-2920 Biennial Budget: Staff presented proposed budgets for he foll©wing departments: Police Department The proposed Police Department budget for 2019 includes a +2.260/© increase over 2018 and a 2020 increase of +1.48% over 2019. The budget includes salaries/benefits, supplies, services, animal control, SCORE jail, ValleyComm, and a K9 replacement. The organizational chart includes updated titles and positions that better reflect the current operating structure, Municipal Court The proposed Court budget includes salaries and benefits, 250/0 reduction in office supplies, and stable services expenditures, Reductions were made to interpreters and witness and juror fees, offset by an increase to the Securitas contract and equipment rentals and leases. If the red light camera pilot project is approved by Council, the Court anticipates increasing two .5 FTEs to full- time. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned 6:18 p.m. Committee Chair Approval mmary by LH 249 250 COUNCIL AGENDA SYNOPSIS 1©/22/18 ITEM INFORMATION VICKY CARLSEN D.X I N: 10/22/18 Review Mayor, Administrative Services, Self -Insurance, and LEOFF 1 2019-2020 Proposed Budgets I'(",\tic 11\ \S(11i'ti Council is being asked to review the Mayor, Admin Services, Self -Insurance, and LEOFF 2019-2020 proposed budgets. If no changes are requested, Council consensus will be requested to move these proposed 2019-2020 proposed budgets to the final budget package for approval in November. .0AV. Mtg. ' CDN Comm &lnkrastrucwre Art$ Comm. . 10/16/18 l$a.zccc Comm. Parks Comm. I Pl., 1 \ft1"T'l l r CHAT QUINN RECOIL IENDATIONS: SiOysOR DNI1 . Finance C::()11\II [I'I?V"s Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: TG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/22/18 Informational Memorandums dated 10/10/18 Draft 2019 - 2020 Mayor Budget Draft 2019 2020 Administrator a Services Budge aft 2019 - 2020.Self-Insurance Fund Budge Draft 2019 - 2020 LEOFF 1 Fund Budge mutes from the Finance Committee meeting of 10/1.6 251 252 City of Tukwila Alian Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: David Cline, City Administrator BY: Cheryl Thompson, Executive Assistant CC: Mayor Ekberg DATE: October 10, 2018 SUBJECTS Mayor's Office Department 201g-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Mayor's Office section of the budget is ready for review by the Finance Committee. BACKGROUND The Mayor's Office is composed of Administration, the City Attorney's Office, the City Clerk's Office and Economic Development. The Mayor's Office Budget also includes the Planning Commission, the Equity and Social Justice Commission, the Arts Commission, the Park Commission and the Library Advisory Board. DISCUSSION The proposed budget for the Mayor's Office is a 3.12 percent decrease of the 2018 budget in 2019 and a 1.63 percent decrease of the 2018 budget in 2020. The following will summarize the proposed changes to the Mayor's Office budget by division, in the order they appear in the budget document. Changes fro am2017-20't8 Budget Administration • Public Defense Contract for services reduced by $24,000 due to a decrease in case assignments. • Operating Supplies reduced by $2,200 based on actual costs in previous years. • Professional Services reduced by $40,000 due to the reduction of the Summit Strategies Contract for Federal Lobbying Services. • Memberships and Dues increased in 2020 based on increase in dues from Association of Washington Cities, Puget Sound Clean Air and Sound Cities Association. • Leasehold Tax was added to the 2019 and 2020 budgets in the amount of $20,000 each. year after the State Auditor's Office, during their audit this year, identified that the City had lease agreements subject to Leasehold Tax. Payment was made in 2018 and this was added to cover Leasehold Tax payments going forward. Boards and Commissions •- Reductions made based on actual costs in 2016 & 2017. Planning Commission • Miscellaneous reduced by $1,000. 253 INFORMATIONAL_ MEMO Page 2 ity and Social Justice Commission • Supplies reduced by $1,125. • Services reduced by $2,550. Arts Commission • Repairs and Maintenance reduced by $2,500. Park Commission • Miscellaneous reduced by $400, Library Advisory Board • Operating Supplies reduced by $1,000. City Clerk • Postage reduced by $6,000. • Micro-filming/Imaging reduced by $10,000.. Economic Development • Economic Development Liaison position reduced to .5 FTE from Economic Development budget with .5 FTE transferring to the Lodging Tax. Fund budget. • Professional services increased by $3,000 but funds were reallocated from Miscellaneous. • Travel reduced by $2,000. • Miscellaneous: $3,000 reallocated to Professional Services and reduced by an additional $5,750, City Attorney • $5,000 for extra labor for prosecution support eliminated as we are now contra prosecution services. • Office Supplies reduced by $2,000 with the change in prosecution services. • Contracted attorney services increased by 1,5°/© for 2019-2029. • Special Matters reduced by $29,000 which covers the 3% reduction for the division and still is in line with amount spent in previous years prior to the Public Safety Plan. cting for RECOMMENDATION Staff recommends that the Finance Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Mayor's Office 2019-2020 Proposed Budget 254 Mayor's Off*ce Mayor (1) City Administrator Executive Coordinator (1) City Attorneys ©dice (Contract) Governance Manager and City Clerk (1) Deputy City Clerk (1) Economic Development Administrator Economic Development Liaison (•5) Content Management Coordinator (1) Admin Support Coordinator (1) Adrnin Support Technician (1) 255 256 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Allan Ekberg Description FUND NUMBER: 000 POSITION: Mayor The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and employees as set forth by ROW 35A,12,100, The Mayor has general supervision of the administration of all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is assisted with his duties by the City Administrator, The Mayor's Office encompasses Administration, the City Attorney's Office, the City Clerk's Office, Communications & Government Relations, Economic Development, and Human Services. 2017-2018 Accomplishments Completed the sale of phase 1 land for Tukwila Village to developer and celebrated the grand opening of two affordable senior apartment buildings, the new Tukwila Library, Kona Kai Coffee, the Sullivan Center, and plaza, Formed non-profit community organization to operate the Sullivan Center and plaza. Strategic Goals 1, 3 & 5 • Awarded designation of four census tracts as Opportunity Zones to attract investment through federal capital gains tax incentives, Began marketing the opportunity zones and facilitating development. Strategic Goals 1, 3 & 5 Supported Forterra's purchase of the Knights Inn motel for eventual partnership with Abu Bakr Islamic Center to develop affordable apartments and small business spaces, Strategic Goals 1, 2,3&5 ✓ Supported business outreach and negotiations related to the Public Safety Plan. Strategic Goals 1&3 • Finished Phase 2 of the GET -IT project, which added SEPA/EPIC permit records from 1991-2909 to the Digital Records Center. Strategic Goal 4 2019-2020 Outcome Goals Sale of the second (and final) phase of Tukwila Village land and opening of the final two senior apartment buildings and mini -food hall/small business incubator. Strategic Goals 1, 3 & 5 Sale of land to HealthPoint to develop a health and wellness facility providing primary medical care, dental care, behavioral health and other community services. Strategic Goal 2 Facilitate private redevelopment along Tukwila International Boulevard. Strategic Goals 1, 3 & 5 257 Facilitate private development in the Southcenter District with a focus around Tukwila pond. Strategic Goals 1, 3 & 5 Implement online records request system through the City's Digital Records Center. Strategic Goal 4 Finish GET -IT Phase 3 to include Public Works as-buiilts on the City's Digital Records Center. Strategic Goal 4 ♦ Facilitate 2019 election with King County Elections, provide enhanced Open Public Meetings Act training to new and returning elected officials implementing new best practices. Strategic Goal 4 20' 9-2020 Indicators of Success ♦ Continued implementation of Strategic Plan goals including increased partnerships between the City, businesses, non -profits, and regional organizations, as well as enhanced leadership by staff ensuring that City policies and practices reflect Tukwila's diverse community. ♦ Tukwila Village land sale and construction is finished; land sale to HealthPoint is complete and construction has started. ♦ Improvement of the public records request process resulting in a reduction of time spent fulfilling requests. 258 Department Detail Staffing and Expenditure by Program PROGRAMS FTE BUDGET PERCENT CHANGE 2019 % of Total Budget 2020 % of Total Budget 2019-20 Public Defense Program Attorney Services Prosecution Services Digital Records Center Special Matters Services Public Records Requests Required Citywide Functions Strategic Planning and Policy Implementation Community Representation Council Agenda/Meeting Functions Records Management Intergovernmental Relations Legislative Affairs Oversight Commute Trip Reduction/Green Initiatives Ordinance, Resolution & TMC Development Council Legislative Support City Clerk Division Administration City Property Development and Management Meeting Coordination, Scheduling, and Facilitation Boards, Commissions and Committees Essential Public Services Internal Communications Personnel Conferences/Training ;Legal/Public Notices Public Safety Plan Organizational Development and Training EiectionsNoler Registration City Policy Development Regional Partnerships and Reit t.ionships Employee Recognition Program Emerging Issues & Opportunities Budgeting/Purchasing Accounts Payable Business & Development Attraction and Retention Destination Development Economic Development Administration ,City Scholarship Tukwila International Blvd Reitalization Resident Inquiries and Assistance Business Relationships and Satisfaction Citywide Strategic Goals :Special Presentations Special Event Coordination 'Professional Services Administration Essential Services Administration Records Retention, Management, Archiving, & Destruction Lodging Tax Applications Oversight & Support Marketing & Sales to Overnight Tourists Marketing & Sales to fay Tourists PROGRAM TOTALS 'Priority based Budgeting seas implemented beginning bvr b Therefore; no historical data is available. 0.00 0, 00 0.76 0.00 0.61 0,25 0,30 0, 25 0.89 0.85 0.35 0,00 0.00 0,61 0,30 0,41 0,33 0,30 0,10 0, 44 0,25 0.20 0,10 0,21 0.23 0,15 0,01 0.18 0,08 0.10 0.05 0.10 0.10 0, 08 0.05 0,05 0.05 0.08 0,'10 0.08 0,08 0.05 0,05 0.00 0,00 0, 03 0, 05 0,03 0.03 479,685 406,230 166,000 128,500 120,899 113,180 111,619 104,023 103,910 100,469 97,789 93,333 91,000 67,575 G8,225 64,160 60,404 57,187 54,188 48,946 47,470 40,850 37,475 37,406 37,239 36,982 33,328 32,035 32,302 28,240 22,383 20,970 18,913 18,530 18,047 17,418 16,743 14,291 13,445 13,122 13,122 11,198 10,44D 10,000 9„677 8,257 6,825 3,665 3,665 3,665 114,6°/ 12,4% 5,1% 4,0% 3,9% 3.4% 3.2% 3.2% 3,1% 3,0% 2.5% 2.8% 2,1% 2,1% 2.0% 8% 1.7% 1.6% 1.5% 1,4% 1,2% 1.'1% 1,1% 1,1 % 1.1% 1.0% 1' . 0% 1,0% 0.9°/ 0.7% 0, 6% 0, 6% 0, 6% 0.5% 0.5°/ 0.5°/ 0,4% 0,4% 0.4% 0,4% 0,3% 0.3% 0.3% 0, 3% 0.3% 0,'2% 0.1% 0,1% 0.1% 481,193 406,230 166,000 134,917 128,500 125,235 114,402 113,229 105,984 108,783 104,410 100,449 93,333 91,000 70,314 69,727 65,938 61,738 59,068 54,942 50,793 48,812 41,815 37,957 38,462 38,076 37,733 33,407 32,744 32,679 28, 994 22,591 21,723 19,329 18,822 18,216 17,626 17,120 14,584 14,199 13,414 13,414 11,411 10,817 30,000 0,441 8,342 7,202 3,750 3,750 3,750 14,3% 12,1% 4,9% 4.0% 3.8% 3,7% 3.4% 3,4% 3.2% 3,2% 3.1 % 3.0°/ 2,8 % 2.7% 2.1% 2,1% 2.0% 1,8°/ 1, 8% 1,6% 1,5% 1,5% 1,2% 1,1% 1,1% 1,1% 1,.0% 1.0% 1,0% 0,9% 0, 7°/a 0.6% 0, 6% 0, 6% 0.5% 0,,5% 0,5% 0.4% 0,4% 0.4% 0.4% 0.3°/ 0.3% 0,9% 0.3°/ 0,2% 0,2% 0,1 % 0,1% 0. 1% 0,3% 2.5% 3.6% 1.1% 1,4% 1,9% 4,7% 3, 9% 2, 7% 4.1 2.2% 2.8% 2.2% 3,3% 1,4% 3, 8% 2.8°! 2.4% 1,3% 2.8% 2.3% 2,0% 0,2% 2, 2% 1.2°/ 2.7% 0, 9% 3.6% 2.2% 1.6% 0,9% 1,2% 2,3% 2.0°/ 5,6% 2. 2% 2.2% 1.9% 3,6% 200,0% (12.8%) 1,0% 5, 5% 2.3% 2,'3% 2.3% 3,286,243 1 5.367 100% 2 bienn/um budget. 259 Program Descriptions Public Defense Program: Oversight of the Public Defense Program, processing invoices, reports, complaints. Prepares annual program report, Applies for grant funds to support the pr©gram. Oversight of Office of Public Defense Grant funds, Prepares reports as required. Attorney Services: Contracted City Attorney services. Prosecution Services: Contracted Prosecuting Attorney services. Digital Records Center: Growth and development of system, microfilming and digitization, importing new record series, GET -IT, policies, training, new initiatives, maintenance costs. Special Matters Services: Legal representation for matters not covered under Attorney Services, Public Records Requests: Administration of City-wide process, handling all aspects of requests, database updates, JLARC reporting, risk mitigation. Required Citywide Functions: Postage accounts, postage meter lease, recorded documents, plant care, participate on City committees & initiatives, administration, Strategic Planning and Policy Implementation: Provide strategic direction, set goals, and evaluate policy choices to best serve the city; establish priorities, create workplans, monitor progress, evaluate and assess next steps, Community Representation: Participation in a variety of community groups for the purposes of providing leadership; offering the city perspective; strengthening community ties; and fostering good relationships with Tukwila School District, Rotary, Chamber of Commerce. Council Agenda/Meeting Functions: Administration, agenda production, agenda review and long-term planning, meeting facilitation„ minutes, legislative history. Records Management: Central files, contracts, records center, retention & destruction, archival transfers, staff training, risk mitigation & compliance, policy development, databases, security costs, program administration. Intergovernmental Relations: Participation in a variety of organizations for the purposes of maintaining good relations and open communication with other organizations providing leadership and perspective on shared concerns and issues. Liaise with other governmental entities. Publicly support and recommend legislation that is deemed beneficial to the community. Regional: Sound Cities Association, King County City Managers/Administrators, Highline Forum State: Association of Washington Cities Federal: National League of Cities, International City/County Management Association, US Conference of Mayors Legislative Affairs Oversight: Monitors contracts with federal and state lobbyists that assist the City in lobbying for legislative matters relevant to the City, 260 Commute Trip Reduction/Green Initiatives: Commute Trip Reduction Program incentives: ORCA cards, incentives for carpoolers and walkers/bicyclists. Ordinance, Resolution & TMC Development: Legislation creation and review, amending and repealing documents, ongoing TMC development, administration. Council Legislative Support: Oversees and coordinates with city staff in preparation for City Council meetings; Provide information to Council for their deliberation. Support and implement Council policy decisions, Also collects and monitors agenda items for Committee and Council meetings. City Clerk Division Administration: Invoice payment, timecards, staff mtgs, Firemen's Pension Board, budgeting, supplies, copier costs, printing, training & travel, Administration. City Property Development and Management: Coordinating development and managing specific city owned properties including the following: HealthPoint Health and Newporter site Tukwila Village ness Center Meeting Coordination, Scheduling, and Facilitation: Organizes and conducts meetings for city staff as needed. Admin Team, bi-weekly meetings, retreats, cross -departmental teams. Boards, Commissions and Committees: Provides support to City Boards and Commissions by assisting with appointments and monitoring terms of appointment and training requirements. Receive applications and compiles memo for Mayor, schedule interviews, as requested, maintains a roster with all appointees and expiration dates, send memos for approved appointment for city council agenda, issue press releases, send thank you, regrets and/or congratulations letters to residents. Essential Public Services: Accept claims, litigation appeals, petitions, Conduct bid openings, notary service, pet licensing, general counter inquiries, point of sale, central switchboard, mail distribution, research. Maintain logs and databases. Internal Communications: Share the vision for the city administration, pertinent news, and other information. Assist other departments in the strategy, organization, coordination and implementation of inter -departmental city activities and programs. Make recommendations effecting change in programs, policy and established practices for communications. Personnel: Appointment of Department Directors/staff members as outlined in the municipal code; advise Human Resources on personnel issues; review grievances per union contracts. Conferences/Training: Represent the City at Conferences and receive training to stay current with the latest developments, skills, and new technologies available. Handle registration and travel arrangements (flight, hotel, transportation, meals, registration, etc.) for Mayor, City Administrator, and Government Relations Manager and Executive Assistant. Legal/Public Notices: Legally requiired OPMA notices, publication, advertising bids, RFPs, RFQs, Special Meetings, Ordinance Summaries, Risk Mitigation & Compliance, 261 Public Safety Plan: Work on the public safety plan such as providing assistance to affected businesses Organizational Development and Training: Offer training opportunities intended to expand the knowledge and effectiveness of staff to accomplish city goals. ElectionsNoter Registration: General and Special Elections, voter registration, oaths of office, election certificates, administration. City Policy Development: General City policy work. Includes reviewing policy changes proposed by other departments, participating on policy development teams, and recommending policy changes. Regional Partnerships: Participation in regional partnerships. Various boards and commissions the City serves on related to tourism. Employee Recognition Program: Oversight of the Employee Recognition Program including Annual Employee Awards, Longevity Awards and quarterly recognition events. Emerging Issues & Opportunities Budgeting/Purchasing: Budget oversight, supply and inventory maintenance, processing of invoices. Preparation of correspondence, memos, presentations. Oversight of scheduling for Mayor and City Administrator. Accounts Payable: Processing and payment of vendor invoices. Business & Development Attraction and Retention: Attracting businesses and developments to Tukwila, This includes staff time communicating with prospects and businesses considering moving or expanding, marketing materials, and related work, Destination Development: Related to investments in the area to support tourism Economic Development Administration: General administrative work. City Scholarship: Oversight of the City Scholarship program for high school seniors. Advertises scholarship, coordinates with local schools, receives and reviews applications, schedules interviews as needed, administrative support to City Scholarship Committee, arranges for presentation of recommendations to City Council, coordinates with recipients to appear before City Council, prepares award letters, certificates and arranges for disbursement of funds to schools, Tukwila International Blvd Revitalization: Work assisting the revitalization of Tukwila International Boulevard Resident Inquiries and Assistance: Acts as the executive level of contact for resident inquiries and complaints. Directs and answers questions as needed including coordinate responses between departments. See Click Fix - respond to issues as assigned Business Relationships and Satisfaction: Building and maintain relationships with businesses and includes attendance at business networking events, providing general assistance to businesses, and helping businesses resolve issues related to the City. Citywide Strategic Goals: Staff time working on general citywide strategic goals 262 Special Presentations: Prepares and executes presentations to convey city progress. Special Event Coordination: (Groundbreakings/Ribbon Cuttings, etc.) Attend meetings, assist with all aspects of planning, organization, sponsorship and promotion of events. Assist with set up and take down of events, send emails and/or letter invitations or informational items, compile all necessary resources (reading material, presenters, location, food, etc.), any necessary purchases, coordinate with other agencies/businesses, get promotional materials designed and made, Professional Services: Courier services, court filing fees, investigations, temporary assistance. Administration Essential Services: General office equipment costs such as copier maintenance and lease expense. Administration: General administrative costs. Records Retention, Management, Archiving, & Destruction: Retains, manages, archives and disposes of records. Provides upkeep and organizes ongoing electronic files for ease of use. Lodging Tax. Applications Oversight & Support: Administration oversight of third -party funding requests Marketing & Sales to Overnight Tourists: Funding third parties and city activities involved in marketing for overnight guests. Marketing & Sales to Day Tourists: Funding of third parties and city activities involving day visitors. Budget Change Discussion: Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement, Supplies and Services Over $100,000 of cuts were made to the Services category. Funds budgeted for the contracted Public Defender were decreased to bring the budget in line with the attorney's actual caseload. Funds for other professional services, special matters, and office supplies were also reduced while balancing the budget, 263 Expenditure Su rTlra Lary Expenditures By Division Administration Economic De+elopment City Clerk Attorney (Contracted) Equity & Diversity Commission Planning Commission Arts Commission Parks Commission Library Advisory Board Department Total Actual udge Percent Chan 2016 Projected 2017 2018 395,829 $ 1,428,586 439,617 384,226 750,259 655,802 530,725 664,913 4,643 3,409 725 1,079 21,245 25,903 2,336 3,208 3,501 3,528 058 371,600 728,366 871.964 3,475 3,547 25,349 2,251 3,326 2018 2019 2020 ,470,084 381,890 779,453 733,185 9,675 3,750 26,000 3,688 5,000 432,322 313,227 790,425 710,730 6,000 2,750 23,500 3,288 4,000 2 394,936 412,725 $ 3,286,242 2018-19 2019-20 ,470,106 -2.57% 2,64% 319,082 17,98% 1.87% 815,910 1.41% 3.22% 710,730 -3.06% 0.00% 6,0 -37, 98% 0.00% 2,750-26,67% 0,00% 23,500 -9.62% 0,00% 3,288 10.85% 0.00% 4,000 -20.00% 0,00% 7 -3.71% 2.10% Mayor Expenditures By Type Sa ries & Wages Personnel Benefits Supplies Services Intergovt, Svcs & Taxes Capital Outlays Department Total 2016 2017 Projected 2018 $ 1,026,479 $ 960,332 $ 1,035,368 372,469 375,013 400,858 44,612 42,045 49,629 1,613,375 1,744,573 1,871,931 38,247 42,425 37,150 56,700 6,265 - Budget $ 1,047,432 $ 1,037,503 401,796 400,020 54,856 48,531 1,871,641 1,763,188 37,000 37,000 1,069,915 416,132 48,531 1,783,789 37,000 412,725 $ 3,286,242 $ 3,3 Percent Change 2018.19 2019-20 -0,95% 3.12% -0.44% -11,53% -5,79% 0.00% 0,00% 4.03% 0.00% 1.17% 0.00% 0,00% -3.71 2.10% 264 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existin contract agreements. Position Description positions and include a cost of living adjustment per Mayor 2018 2019 2019 Budgeted 2020 FTE FTE Salaries Benefits FTE 2020 Budgeted Salaries Benefits Mayor City Administrator Economic Development Admin Executive Assistant Economic Dev. Liaison City Clerk Deputy City Clerk Admin Support Technician Admin Support Coordinator Extra Labor 1 1 $ 110,770 $ 53,985 1 1 1 183,748 59,999 1 1 1 150,096 39,035 1 1 1 91,765 40,637 1 1 0.5 55,457 17,847 0.5 1 1 120,159 42,514 1 1 1 74,849 28,017 1 1 1 61,589 37,790 1 2 2 141,070 71,617 2 48,000 8,581 De pa rune nt Total 9.5 1,037,503 $ 400,020 112,992 $ 56,034 187,320 61,801 153,336 39,957 97,089 42,850 56,586 18,411 127,770 45,001 79,048 29,541 63,101 39,376 144,673 74,531 48,000 8,629 1,069,915 $ 416,132 265 Expenditure Detail - Supplies, Services, and Other Supplies include small tools and equipment. Services include travel, equipment replacement and O&M charges, insurance subscriptions and memberships, among others. Mayor Account Name Actual Budget Projected 2016 2017 2018 2018 2019 2020 Salaries $ 1,02.1,611 $ 947,846 $ 995,015 $ 994,432 $ 989,503 $ 1,021,915 Extra Labor 4,868 12,486 40,353 53,000 48,000 48,000 FICA 74,203 71,397 78,730 73,725 75,110 77,150 Pension 110,306 111,503 128,533 118,947 129,435 133,550 industrial Insurance 3,103 3,102 2,904 3,996 3,952 4,334 Healthcare 184,858 189,012 190,690 205,128 191,523 201,099 Total Salaries & Benefits 1,398,948 i, 345 1,436,226 ,228 1,437, 524 1,486,047 Supplies Small tools 41,826 42,045 49,629 54,856 48,531 48,5 2,787 Total Supplies 44,612 42,045 49,629 Professional services 1,183,644 1,345,847 1,458,790 Communication 68,707 64,628 66,775 Travel 20,881 16,961 22,185 Advertising 4,610 11,305 10,117 Operating leases 28,835 36,828 38,557 Repair and maintenance 50,203 22,534 29,473 Miscellaneous 256,495 246,471 246,035 54,856 48,531 48,531 1,418,730 1,342,230 1,342,230 72,600 66,600 66,600 37,050 30,000 30,000 14,750 14,750 14,750 38,126 38,873 37,474 31,860 29,360 29,360 258,525 241,375 263,375 Total Services lntergmernmental Excise Taxes Capital Total Other Total Mayor 75 1,744,573 1,871,9. 38,246 42,425 1 1 56,700 6,265 94,947 48,690 51,882 $ 3,170,654 $ 3„394,936 37,149 1,871,641 1,763,188 1,783,789 37,000 37, 000 37,000 37,149 37,000 37,000 37,000 ,412,725 $ 3,286,243 $ 3,355,367 266 DEPARTMENT: Mayor's Office (03) FUND: General RESPONSIBLE MANAGER: Allan Ekberg Description DIVISION: Administration FUND NUMBER: 000 POSITION: Mayor The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of all City government and all City interests. it is the Mayor's responsibility to prepare and submit to the City Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is assisted with his duties by the City Administrator, The Mayor's Office encompasses Administration, the City Attorney's Office, the City Clerk's Office, Communications & Government Relations, Economic Development, and Human Services. Expenditure Summary Expenditures By Type Salaries & Wages Personnel Benefits Supplies .Services Intergovt. Services & Taxes Capital Outlays Expenditure Total Mayor Administration Actual Projected 2016 2017 2018 $ 350,742 136,142 17,845 855,853 38,247 $ 361,124 $ 372,912 145,413 153,139 11,068 13,510 662,290 6t18,347 42,425 37,150 6,265 98,829 $1,428,586 $1,385,058 Budget 2018.2019 2020 $ 368,565 $ 391,283 $ 402,401 150,143 155,116 161,181 17,200 15,000 15,000 897,176 833923 854,524 37,000 37,000 37,000 $1,470,084 $1,432,322 $1,470,106 Percent. Change 2018R19 2019.20 6.16% 3,31% 12.79% -7,05% 0.00% 0.00% 2.'84% 3.91 % 0.00% 2,47% 0.00% 0.00%© -2.57 / 2.64% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position Description Mayor City Administrator Executive Assistant Extra Labor Department Total Mayor's 0 2018 FTE 1 2019 FTE 1 ce - Administration► 2019 Budgeted Salaries Benefits 110,770 $ 53,985 183,748 59,999 91,765 40,637 5,000 496 391,283 $ 155',116 2020 FTE. 2020 Budgeted Salaries Benefits 112,992 56,034 187,320 61,801 97,089 42,850 5,000 496 402,401 $ 161,181 267 Expenditure Detail - Supplies, Services, and Other Supplies includes office supplies and meals for meetings. Services include public defender costs, consulting, travel, memberships, among others; intergovernmental includes election and voter registration costs, among others, ayof - Administration Account Numb Actua Bud Projected 2016 2.017 2018 2018 20"19 202 000,03.512,500.31.00 Supplies - t f5ce 000,03.513,100.31,00 Supplies - Office .000E 0 43 Supplies - Meeting Me Total Supplie. 14,196 3,649 5,158 8,801 12,200 4,710 5,000 10,000 10,000 5,000 5,000 17,845 11,0 0 17,200 15,000 15,00 000, 03, 512.500.41,00 000, 03.513.100.41,01 000. 03. 513,100.41. 02 .000.03.513.100,41, 04 000, 03.513,100,41, 05 000.03, 513.100,42.00 000, 03, 513,100,43.00 000.03,513,100,45,00 000.03.513,100, 45.94 000.03, 513.'100.45.95 000,03, 513.100, 48,00 ' 000, 03, 513..100,49.00 000.03.513.100,49.01 000, 03, 513,100.49, 03 000,03,513,100,49,05 000,03, 513.100,49.51 '000,03.513.100.49,53 000. 03, 513.100, 49. 56 Total Services Prof Sws - Public Defender Costs Prof Sws -POEL Prof Sws -Strategic Plan, Washington DC consultants Prof Svcs -Scholarships Prof Sws -Tukwila Pantry donations Communication - Telecom chgs Travel - Travel for NLC. AWC conferences, SWKC Chamber events, etc, Rental - Operating Rentals and leases Rental -Equipment Replacement Fund Rental - Equipment Rental O&M R&M - Repairs for 1 copier and 2 printers Misc - Community recognition Misc - Memberships in various national, state, and local organizations and subscriptions Misc Employee appreciation Misc - Registrations: AWC and NLC meetings, other meetings and training Misc - Carpool subsidies Misc - Leasehold Tax Contracts Misc - Green initiatives 13,849 13,836 2,589 2,662 17,836 1,668 10,562 462,135 451,038 426,702 477,000 453,000 453000 32,416 13,058 2,500 121,714 157,152 125,622 180,000 140,000 140,000 13,000 10,000 10,000 10,000 413 597 17,801 3,048 1,812 591 591 18,242 22,735 3,250 819 2,890 10,000 10,000 20,000 20,000 20,000 2,600 591 22,735 3,250 5,500 61,268 60,531 64,350 ' 65,000 19,814 26,196 18,600 15,000 2,600 1,827 22,246 5,500 2,600 591 22,083 3,250 5,500 65,000 67,000 15,000 15,000 4,885 4,693 4,489 4,500 4,500 4,500 100 456 102,573 106,408 91,000 20,000 0 91,000 2,280 808,•347 897,176 833,923 854,524 000,0 000, 03.514, 900. 0 000.03,511,800,51,00 000,03, 573,9©0, 51,00 Taxes & Assmnts - Ex tnterg mm�tl Prof Svcs Intergvmmntl Prof Svcs registration costs Intergvmmntl Prof Svcs excise tax Total I me rgorre rnme Intergovernmental case tax - Election costs King County ester Liquor profits 33,109 37,235 5,137 5,190 0 32,032 32,000 5,117 5,000 32,000 32,000 5,000 5,000 47 42,425 37,150 37,000 37,000 700 000,0.594,130.64,0 Capital - Machinery & Equipme 6,2.65 Total Other 6,265 Total Supplies, Services and Other 911,944 $ 922,04 007 76 $ 885,923 906,524 268 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline Description DIVISION: Planning Commission FUND NUMBER: 000 POSITION: City Administrator The Planning Commission consists of seven members. The mission of the Planning Commission is to conduct public hearings on and decide land use applications or forward recommendations to the City Council. The Planning Commission also serves as the Board of Architectural Review, which reviews the design of commercial and multi -family developments. It also reviews and makes recommendations regarding the Comprehensive Plan and Zoning Regulations. Expenditure Summary Expenditures By Type Supplies =Services Expenditure Total Mayor - Planning Commission Actual Budget Projected 2016 2017.2018 2018 2019 2020 154 $ 234 $ 1,563 $ 1,000 $ 1,000 $ 1,000 571 845 1,984 2,750 1,750 1,750 725 $ 1,079 $ 3,547 $ 3,750 $ 2,750 2,750 Expenditure Detail - Supplies, Serriices, and Other Percent Change 1 2018-19 2019-20 0.00% 0.00% -36.36% 0.00% -26.67% 0.00% Supplies includes miscellaneous office supplies. Services include travel, registration memberships, among others. Mayor- Planning Commission Actual Projected 2016 2017 2018 Budget 2018 2019 2020 000.03.558.600 31,00 Supplies Office & Operating Total Supplies 4 t34 $ 1,56 1.000 000,03,558.600,41.00 Prof ass 000,03.558,600.43.00 Tra+,el - tvleals, mileage, parking for State APA conference, training, meetings 000,03,558,600.49,00 Misc - APA memberships for 7 commissioners, plus misc expenses Total Services Total Supplies, 121 234 00 1,000 1„000 450 845 1,984 500 500 500 2,250 1,250 1,250 sand Other 571 845 1,984 2,750 1,750 1,750 725 $ 1,079 $ 3,547 3,750 $ 2,750 $ 2,750 269 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline Description DIVISION: Equity & Social Justice Commission FUND NUMBER: 000 POSITION: City Administrator The City of Tukwila will identify and implement strategies to involve more families and children of color and other diverse populations in school and community activities. These strategies include: ♦ Promote education and understanding that accepts, appreciates, and celebrates diversity, and strives to eliminate prejudice and discrimination in the Tukwila community. ♦ Provide information, communication, and forums for better understanding and acceptance of ethnic and cultural differences. • Bring together all citizens for the purpose of making them feel welcome and part of the community. The Commission is made up of nine members and one student representative appointed by the Mayor and confirmed by the City Council. Expenditure Summary Mayor - Equity & Div ity Commission Expenditures By Type Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018.19 2019.20 Supplies Services $ 4,643 $ 785 2,624 $ 1,625 1,850 $ 1,625 8,050 $ 500 5,500 $ 500 5,500 -69.23% -31.68% 0,00% 0,00% Expenditure Total $ 4,643 3,409 $w 3,475 $ 9,675 $ 6,000 $ 6,000 -37.98% 0.00% Expenditure Detail,. Supplies, Services, and Other Supplies includes miscellaneous office supplies. Services include program costs including grants, among others. Mayor - Equity and Social Justice Commtssr"on Account Number Actual Budge' Projected 2016 2017 2018 20113 2019 2020 000.03,513,203,'31,00 Supplies - Office & Operal 000.03.513.204.31.00 Supplies Office & Operat 785 $ 1,200 $ 1,2 75 5 7 425 425 425 425 To Supplies 78 25 600 0ii0.03.513.204,41.00 Prof Svcs - Translation services, tour planning agency fees 000.03.513.204,43,00 Travel 000,03.513.203.49.00 Misc - Equity & Diversity Commission. program costs including grants 000,03.513.204.49.00 Misc - Registrations Total Servlc 4,113 0 ; 5,050 30 2,624 1,800 2,000 5,000 5,000 500 500 500 500 4w64 2,624 0 8,050 5,500 5,500 Total Supplies, Seruices and Other 4,643 $ 3,409 $ 3,475 $ 9,675 $ 6,000 $ 6,000 270 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline Description DIVISION: Arts Commission FUND NUMBER: 000 POSITION: City Administrator The mission of the Tukwila is to promote all artistic and cultural activities within the City for the ultimate enjoyment of visual and performing arts by our residents, businesses, and visitors, The Commission is made up of 5-7 members and one student representative,. Expenditure Summary Mayor - Arts Commission Actual Projected Expenditures By Type 2016 2017 2018 Supplies $ 6,494 $ 11,454 $ 12,184 Seances 14,751 14,449 13,165 Expenditure Total $ 21,245 $ 25,903 $ 25,349 Expenditure Detail - Supplies, Services, and Other Budget 2018 2019 2020 $ 9,035 16,965 9,035 $ 9,035 14,465 14,465 26,000 $ 2.3,500 $ 23,500 Percent Change 2018-19 2019-20 0.fl0°I 0,00%© -14,74% 0,00% -9.62% 0.00% Supplies include office supplies and small tools, Services include advertising, grants, repair & maintenance of art work, memberships, and registrations, among others, Ya Arts arnrnission Account Numbe Actual Bud P ro)e cte d 2016 2017 2018 0 2019 2020 000.03.573.200. 1.00 Supplies - OfOce & Operating 000,03.573.200,31,01 Supplies - Special Projects 000,03.573.200.31.02 Supplies - Community Programs, Events, and Outreach 000.03,573,200.35.00 Small Tools -Instruments 6,325 $ 2,536 5,130 9,647 2,787 0 ,000 $ 1,0 8,035 8,035 Total Supplies 6,494 11,454 12,184 9,035 9,035 9,035 000.03.573.200.41.00 Prof Svcs y Ivlisc ser�s'ees including piano 2,239 400 tuning, care of artwork, etc. 000.03.573,200.41,01 Prof Svcs -- Rainier Symphony 7,000 7,000 7,000 7,000 7,000 7,000 000.03.573,200.41,03 Prof Svcs - Community Programs, Events & Outreach - funding for teaching artists, 5,900 3,300 4,702 5,000 5,000 5,000 musicians, & entertainers 000,03.573,200.44.00 Advertising - Paid ads for TAC sponsored 51 129 450 450 450 programs and events 000.03.573.200,48.00 R&M Care of artwork - - 2,500 000.03.573.200.49.00 Misc - Memberships, training, workshops 1,800 1.910 934 . 2,015 2,015 Total Services 14,751 14,449 13,165 16,965 14,465 Total Supplies, Services and other $ 21,245 $ 25,903 $ 25,349 $ 26,000 $ 23,500 2,015 14,465 23,500 271 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline Description DIVISION: Park Commission FUND NUMBER: 000 POSITION: City Administrator The Park Commission's foremost responsibility is to advise the Administration and City Council about recreation services and park -related issues, such as land acquisition, development, expansion, and operation. The Park Commission typically reviews proposed fees and charges and hosts meetings for neighbors of proposed parks. Expenditure Summary Expenditures By Type Supplies Services Mayor - Parks Commission Actual Projected 2016 2017 2018 433 $ 2,558 $ 1,503 1,903 650 748 Expenditure Total 2,336 $ 3,208 $ 2,251 Expenditure DetailSupplies, Services, and Other Budget 2018 2019 2020 $ 1,688 $ 1,688 $ 1,688 2,000 1,600 1,600 3,688 $ 3,288 $ 3,288 PercentChange 2018--19 2019-20 0.00% 0.00% -20.00% 0.00% 0.00% Supplies includes miscellaneous office supplies. Services include memberships, registrations, among others, Account Numbe Mayo r- Parks Commission Actual Budge Projected 2016 2017 2018 2018 2019 2020 000.03.576,800.31.00 Supplies - ©tt'Sce Operating 5 433 5 2 T upp ie 000,0'3.576,800.49,00 t ltsc • 9er workshops 433 2.558 1.503 1,688 1.6 berships, training and 1,903 650 748 2,000 1,600 1,6 Total Services 650 748 ,00t9 1,606 1,600 Total Supplies, Services grad Other $ 2,336 $ 3,208 $ 2,251 $ 3,688 $ 3,288 $ 3,28 272 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline Description DIVISION: Library Advisory Board FUND NUMBER: ON POSITION: City Administrator The Library Advisory Board meets monthly on library issues and serves in an advisory role to the City Council. Board members continually work for better library services for the citizens of Tukwila. The Advisory Board consists of 5-7 members and one student representative. Expenditure Summary Mayor Library Advisory Board Expenditures By Type Actual Projected 2016 2017 2018 Budget 2018 2019 2020 Percent Change 2018-19 2019-20 Supplies Services Expenditure Total 3,501 $ 3,528 $ 3,076 250 5000 $ 4,000 $ 4,000 -20,00/0 0,00% 3,501 $ 3,528 $ 3,326 5,000 $ 4,000 $ 4,000 Expenditure Detail - Supplies, Services, and Other Supplies includes miscellaneous office supplies. Mayor - Library Advisory Board -20:00% 0.00% Account Number Actual Budget Projected 2016 2017 2018 2018 2019 2020 00003,572.210,31,00 Supplies -Office & Operating Total Supplies 000,03,572,2104900 Misc Total Services 3,501 3528 S 3,076 $ 5,000 $ 4,000 $ 4,000 3,501 3,528 3,076 5,000 4,000 4,000 250 ! 250 Total Supplies, Services and Other 5 3,501 $ 3,528 $ 3,326 $ 5,000 $ 4,000 $ 4,000 273 274 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Christy O'Flaherty Description DIVISION: City Clerk FUND NUMBER: 000 POSITION: City Clerk The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal service functions as the official records depository and archivist for the City. This office manages the retention and retrieval of all official City records, oversees administration of City Council meetings, including agenda coordination and development and preparation of the official minutes, Other responsibilities include oversight of the imaging system, automating legislative history, public records requests, providing reception and telephone answering services for the City, recording contracts and agreements, issuing pet licenses, and providing notary services, City Clerk staff also participate in local, state, and international associations relative to their positions. Expenditure Summary Expenditures By Type Salaries & Wages Personnel Benefits Supplies Services Capital Outlays Expenditure Tota Actual 2016 2017 Mayor City Clerk Projected 2018 63,556 $ 343,663 $ 398,249 159,823 175,348 10,161 9,364 10,391 166,443 142,952 144,378 56,700 $ 750,259 655,802 $ 728,366 Budget 2018 2019 2020 $ 413.9€75 $ 432,667 $ 449,592. 179,020 187,230 195,790 12,308 12,308 12,308 174,2.20 158,220 158,220 $ 779,453 $ 790,425 $ 815,9"10 Percent Change 2018-19 2019-20 4.53% 4.59% 0,00% -9,18% 0,00% 1,41% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. yor's ce - City Clerk 3,91 % 4,57%© 0,00% 0,00% 0.0©% 3.22% Position Description 201, FTE 2019 FTE 2019 Budgeted 2020 aries Benefits FTE 2020 Budgeted Salaries Benefits City Clerk Deputy City Clerk Admin Support Technician Admin Support Coordinator ,Extra Labor Department Total 2 1 1 1 2 120,159 $ 42,514 . 1 74,849 28,017 1 61,589 37,790 1 141,070 71,617 2 35,000 7,292 432,667 - $ 187,230 5 127,770 $ 45,001 79,048 29,541 63,101 39,376 144,673 74,531 35,000 7,341 449,592 $ 195,790 275 Expenditure Detail - Supplies, Services, and Other Supplies include office and operating supplies. Services include City-wide advertising, postage, security for records center, memberships, and registrations, among others. Mayor - City Clerk Account Number Actual Budget Projected 2016 2017 2018 2018 2019 2020 000.03,514,300.31.00 Supplies - Office & Operating all statuan 000.03.514,300,31.90 Supplies Central 10,161 $ 9,364 $ 10,391 $ 12,306 $ 12,308 $ 12,308 Total Supplies 10,161 9,364 10,391 12,308 .12,308 12,308 000.03.514,300.41,00 Prof Sass - 000.03.514.300,42.00 Communication Security Alarm for Records Ctr 000.03.514.300.42.02 Postage- City-wide postage 000,03,514,300.43.00 'Trawl - Trawl to WMCA, IIMC, ARMA cont. CMC & MMC and laser fiche tmgs 000,03,514.300.44.00 Advertising City-wide advertising - public hearings, call for bids, RFP/RFOs, auctions 000,03,514.300,45.00 Rental - Postage meter lease - software/hardware upgrades 000,03,514.300.48.00 R&M - Copiers, laser fiche, agenda management program 000,03.514.300.49.00 Misc - Memberships/Training - WMCA, IIMC, ARMA, King County Clerks 000,03,514.300.49.01 Printing Business cards 000.03.514,300,49,02 Microfilming, Imaging - City-wide microfilming, records purging, digitization of microfilmed docs 000.03.514.300.49.04 Recorded Documents - City-wide recording of documents 000.03.514.300.49.08 Credit Card Fees - PPI credit card fees 2,096 2,136 4,499 6,000 6,000 6,000 565 540 570 600 600 600 68,142 63,675 2,032 2,271 4,558 9,255 65,808 72,000 3,451 5,500 9,988 . 12,300 66,000 66,000 5,500 5,500 12,300 12,300 5,748 12,085 12,032 10,100 10,100 10,100 48,535 22,534 24,823 24,710 24,710 24,710 12,426 2,389 4,742 6,200 6,200 6,200 61 121 100 100 100 100 16,979 22,695 4,300 4,300 1,001 952 13,336 31,529 4,300 4,30 929 881 21,529 21,529 4,300 4,300 881 881 Total Services 443 142,962 144,378 174,220 18,220 158,220 000.03.514.300.64.00 Capital - Laserfiohe upgrades Total Other Total Supplies, Services and Other 56,700 56,700 $ 233,304 $ 152,316 $ 154,76 70,528 $ 170,528 276 DEPARTMENT. l! ayor (03) FUND: General RESPONSIBLE MANAGER: Derek Speck Description DIVISION: Economic Development FUND NUMBER: ago POSITION: Econ. Dev, Administrat The Economic Development division of the Mayor's Office leads the City's business retention. attraction and marketing efforts, facilitates commercial real estate development, and serves as a general liaison to the business community. The Division manages real estate related projects, urban renewal, tourism, and marketing. Expenditure Sum Expenditures By Type es & Wages Personnel Benefits Supplies Services Expenditure Total Mayor - Economic Actual Projected 2016 2017 2018 $ 309,672 $ 253,078 $ 257,911 82,703 69,555 71,800 1,194 464 462 46,048 61,128 41,428 velopment Budget. 2018 2019 2020 $ 259,962 $ 213,553 $ 217,922 72,178 57,674 59,160 1,000 1,000 1,000 48,750 41,000 41,000 $ 439,617 $ 384„226 $ 371,600 $ 381,890 $ 313,227 $ 319,082 Percent change 2.018-19 2019.20 -17,85% -20,09% 0.00% -15.90% 2,05% 2.58%0 0,00% 0,00% -17.98% 1.87% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements, Position Description Economic Development Admin Economic Dev, Liaison Extra Labor Department Total Mayor's Office - Economic Development 2018 FTE 1 1 2019 FTE 2019 Budgeted'. Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits 1 0,5 1.5 150,096 $ 39,035 55,457 17,847 8,000 793 213,553 $ 57,674 0.5 1.5 153,336 $ 39,957 56,586 18,411 8,000 793 217,922 $ 59,160 277 Expenditure Detail - Supplies, Services, and Other Supplies include office and operating supplies. Services include marketing, advertising, memberships and registrations, among others. Mayor- Economic Development Account Number 000,03,558,700.31.00 Supplies -Office and Operating Total Supplies 000.03,558.700,41,00 Prof Svcs - Economic Development Plan In'itiati e, SKCEOI: Small Business Development Center, Southside Alliance, Southcenter Marketing Partnership, Chamber of Commerce, Misc Prof Svcs 000.03.558,700.43.00 "travel - Meals, mileage, and training 000.03.558.700.44.00 Advertising - Marketing info and materials 000.03,558.700.49.00 Misc - EDC of Seattle/King County, website improvements, NW Properties website, Tuk Intl Blvd Total Services Total Supplies, Services and Other Actual Budget Projected 2016 2017 2018 1,194 $ 464 5 462 1,194 464 462 16,100 44,377 21,374 887 854 882 2,050 29,061 13,847 19,172 2018 2019 2020 1,000 $ 1,000 $ 1,000 1,000 1,000 1,000 16,000 6,000 2,000 24,750 19,000 19,000 4,000 2,000 4,000 2,000 16,000 46,048 61,128 41,428 48,750 41,000 41,000 47,242 $ 61,592 $ 41,890 $ 49,750 $ 42,000 $ 42,000 278 DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Rachel Turpin Description DIVISION: Attorney FUND NUMBER: 000 POSITION: Contract City Attorney The mission and primary function of the City Attorney's Office is to provide legal advice and counsel to the City Administration and City Council, to prosecute persons cited into Tukwila Municipal Court, to defend the City against claims and suits, and to approve contracts as to legal form. Expenditure Summary Expenditures By Type Salaries & Wages Personnel Benefits Supplies Services Expenditure Total Mayor - Attorney (C Actual 2016 2017 2,508 $ 2,466 224 222 4,830 2,590 523,163 659,635 530,725 $ 664,913 Projected 2018 5 6,297 572 5,314 859,781 $ 871,964 cted) 2018 Budget Percent Change 2019 2020 2018-19 2019-20 5,000 455 6,000 721,730 733,185 $ 4,000 4,000-33,33%a 706,730 706,730 -2,08% 710,730 $ 710,730 -3.06% 0.00%© 0,00% 0.00% Expenditure Detail - Supplies, Services, and Other Supplies include office supplies, Services include instructor fees, travel, equipment replacement and O&M charges, membership, and registrations, among others. Mayor -Attorney (Contracted) Account Number Actua Budge 2016 P 2017 rojected 2018 2018 2019 000,06,515.300.31.00 Supplies - Office Total Supplies 4,830 4,830 '000,06.515,300,41.00 Prof Svcs - Public Records Request initiative, courier and other services 000.06.515.300.41.01 Prof Svcs - Contracted attorney services ,000.06.515.300.41.02 Prof Svcs - Prosecution services 000.06,515,300,41.03 Prof Svcs - Special matters 000,06,515,300,45,00 Rental - Water cooler rental 000.06.515,300.48.00 R&M - Copier maintenance and repairs 000.06,515,300,49.00 Misc - Printing of specialized forms and other misc. expenses Total Services 2,590 $ 5,314 2,590 5,314 6,000 4,000 4,000 2020 4,000 4,000 36,819 9,164 6,194 10,000 10,000 10,000 324,600 368,322 376,597 371,830 402,230 402,230 150,966 180,000 183,600 185,400 162,000 162,000 10,778 98,061 289,599 150,000 128,000 128,000 2,862 1,387 2,100 2,100 2,100 1,400 1,400 1,400 1,400 1,226 1,004 : 1,000 1,000 1,000 Total Supplies, Services and Other 523,163 659,635 859,781 721,730 706,730 706,730 27,993 $ 662,225 865,095 $ 727,,730 $ 710,730 $ 710,730 279 280 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Co rnr ittee FROM, Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE. October 10, 2018 SUBJECT: Administrative Services and Funds 502 & 503 Proposed 2019/2020 Budgets ISSUE City departments are developing their proposals for the 2019/2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019/2020bienniel budget will include general fund budgets allocated to programs, The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND The Administration recently formed the Administrative Services Department to better support internal services in the City and cross department efforts that affect and include a variety of expertise, individuals and issues, The Administrative Services Department includes Communications, Community Engagement, Human Services and Human Resources, and combining them into one department provides additional support to all of these key City services, DISCUSSION Administrative Services Combining the various functions and services discussed above allowed efficiencies to be found, and the overall budget for 2019 is 3.7% less than what was budgeted for the functions in 2018. All positions are fully funded, including the currently vacant Human Resources Director. A process for filling this role is currently being developed and will be implemented in the near future. This budget keeps the City's commitment to providing superior Human Services to our residents and funds these programs at the same level as the last biennium, including the $50,000 per year increase proposed and passed by the Council in the 2017/2018 budget. Through a detailed Request for Proposal (RFP) process and deliberation by the Human Services Advisory Board, 34 programs were chosen for funding. Human Services funding continues to be prioritized for Housing, Wellness, Food Security and Support for Independence. Salaries and Benefits This department anticipates a decline in salaries and benefits in 2019 over the 2018 budget. 2020 should see an increase due to contractual obligations and changes in healthcare costs, Supplies and Services Supplies and services were reduced by 12.19% and 6.74% respectively. The largest portion of the reduction in services is due to the anticipated amount received for the Community Development Block Grant (CDBG) that funds the Minor Home Repair program. While the City budgeted $130,000 per year in the 2017/2018 budget, the funding did not come in at that level, and the current budget of $90,000 per year is more realistic. It is important to remember that CDBG funds are pass through dollars, most of which goes to the other partner cities that Tukwila partners with to administer this program. 281 INFORMATIONAL MEMO Page 2 Fund 502 This fund covers the City's self -insured healthcare plan. All of the anticipated costs are fully covered in this plan, including the IBNR reserve at more than 25 times the anticipated need each year in the biennium. Instead of looking at two to three years of data, the City has looked at the past ten years to better determine an approach to reduce plan overfunding and achieve balance between annual premium changes and maintenance of reserve levels. As such, the City will be contributing 5% per year to level out the fund accordingly. Fund 503 This fund covers the City's LEOFF I retiree self -insured healthcare plan. The budget has been reduced from the 2018 budgeted amount to better reflect actual expenses and is funded to the level recommended by the City's broker and actuary. RECOMMENDATION Staff is seeking the Finance Committee's feedback on the proposed Administrative Services budget and direction to forward it to the Committee of the Whole for consensus on October 22, 2018. ATTACHMENTS Proposed Administrative Services Budget Proposed Fund 502 — Self -Insured Healthcare Plan Budget Proposed Fund 503 LEOFF I Retiree Self -Insured Healthcare Budget 282 W:120 Ir [o MemosiAdrnin Services Budget Memo.doc Administrative Services Deputy City Administrator (1) Human Resourc Director (1) i ieman Resources Analyst/Civil Service Examiner (1) uman Resources Analyst (1) rr�ar Resources Technician (1) Community Engagement Manager (1) Human Services Coordinator (1) Web Comn unications (1) Design Communications (1) Human Services Specialist (1) 283 284 DEPARTMENT: Administrative Services (04) FUND: General RESPONSIBLE MANAGER: Rachel Bianchi Description FUND NUMBER: 000 POSITION: Deputy City Administrator The Administrative Services department provides communications, human services, community engagement and human resources services to the Tukwila community. The department supports the work of other City departments in these efforts and leads inter -departmental efforts on a variety of special issues and projects, including the City's Public Safety Plan. 2017-2018 Accomplishments • Implementation of the Public Safety Plan, including acquisition of property, facilities design and engineering, and mutual agreement with business owners, as well as community engagement on the Plan's progress through open houses, online platforms and other methods. Strategic Goals 2, 4 & 5. 1 Continued to strengthen communications and community engagement efforts through expanded Community Connectors program, ongoing variety of communications platforms, successful high school internship program, and staffing of the Equity and Social Justice Commission. Strategic Goal 5. • Ensuring stronger alignment with the community through a refresh of the City's Strategic Plan, development and implementation of a City Equity Policy, and Human Services Strategic Plan. Strategic Goal 1, 2, 4 and 5. • Supporting the most vulnerable and improving the community with a 30% increase in direct Human Services supporting housing, independence, vocational support, overall physical and mental health and food security; leveraging regional partnerships and other funds to benefit residents and the broader community. Strategic Goals 1, 2 & 5. 2019-2020 Outcome Goals • Continued implementation of the Public Safety Plan; Fire Station 51 and Justice Center substantially complete; ongoing community engagement around the Plan. Strategic Goals 2, 4 & 5. • Additional communications platforms brought online, use of translation and transcreation increased, ongoing implementation of the City Equity Policy. Strategic Goal I, 2, 4 and 5. • Continue to implement the Human Services Strategic plan, streamline intake processes, contracts and forms to allow for more time for direct services to residents, continue to leverage regional partnerships and outside funding to benefit residents and the broader community. Strategic Goals 1, 2 & 5. 285 2019.2020 Indicators of Success ♦ Continued implementation of the Strategic Plan Goals and City Equity Policy. ♦ Communications tools and vehicles are relevant, diverse and timely. ♦ Leverage local and regional partnerships on behalf of the City's residents and guests. Department Detail Staffing and Expenditure by Program PROGRAMS Communications Housing Physical/Mental/Dental Well-Bei ng abor Relations Support for Independence inor Home Repair Public Safety Plan HR General Administration Classifcati on/Compensation Recruitment Internal Communications Performance Management/Training, Community Engagement Health & Safety Food Insecurity Policy Development/Compliance Civil Service Compliance Benefit Plan Management Accounts Payable/Budget Preparation School District Regional Collaboration Training Government Relations Equity Tukwila Works Emergency Preparedness/Response PROGRAM TOTALS FTE 1,58 1,03 0.23 0.71 0,08 0,18 0,53 0.56 0,50 0,56 0.61 0.46 0,23 0,35 0.13 0.30 0.30 0.30 0.33 0,30 0.23 0.20 0.13 0.08 0.05 0.03 10.00 2019 238,329 230,486 173,381 142,163 123,371 116,085 95,975 89,622 86,528 81,781 75,687 72,040 68,646 63,645 63,394 57,278 55,060 53,812 40,791 41,600 34, 81.4 27,586 25,911 20,049 10,041 5,884 2,111, 510 BUDGET % of Total Budget 11.3% 10.9% 8.2%© 6.7% 5.8% 5,5% 4.5%© 4,2% 4.1% 3.9% 3,6% 3.4% 3.3% 3.0% 3.0% 2, 7% 2.6% 2,5% 1, 9% 2.0% 1.6% 1.3% 1.2% 0.9% 0.5% 0.3% "Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. 2020.% of Tota Budget 261,311 12.0% 236,278 10.8% 174,495 8.0% 147,969 6.8©%© 123,839 5,7% 117,767 5,4% 101,568 4.7% 90,334 4.1% 90,135 4,1% 82,696 3.8% 82,954 3,8% 73,244 3.4% 70,772 3.2% 65,183 3,0% 64,301 3, 0% 59,710 2.7% 55,733 2.6% 55,906 2,6% 48,522 2,2% 43,904 !, 2.0% 36,310 1.7% 28,862 1.3©% 27,432 1.3% 20,854 1.0%© 10,626 0.5% 6,248 0% YEAR PERCENT 2019-20 9.64% 2, 51% 0.64% 4.08% 0.38% 1.45% 5.83% 0.80% 4.17% 1.12% 9, 60% 1,67% 3.10% 2,42% 1.43©% 4.25% 1.22% 3..89©% 18, 95©% 5.54% 4.30% 4.62©% 5,87% 4.01% 5.82% 6.19©% 2,178,952 100% 3,2% 286 Program Descriptions Communications: Digital communications include all digital forms of media, such as the website, social media, video production, Channel 21, etc. Digital communications can be internal or external. Also includes communications strategies targeted to the media, the community, and the public at large. Media/external communications work includes issuing press releases, the City pages of the Tukwila Reporter, the City's social media pages, etc. Media/external communications can be digital and/or print. Housing: Funding for and approval/referrals to agencies that provide administration of rent/utility financial assistance, shelter, or other housing assistance (including hygiene/clothing tangibles). Physical/Mental/Dental Well -Being: Funding for and referrals to agencies that provide physical health, mental health and dental services. Labor Relations: Contract/collective bargaining negotiations. Complaints, grievances, investigations. Support for Independence: Funding for and referrals to agencies that help people live independently, support empowered decision -making that focuses on stability and self-sufficiency. Minor Home Repair: Tukwila serves as the fiscal agent for the Minor Home Repair Program for the Cities of Tukwila, SeaTac, Covington and Des Moines. On an annual basis, Tukwila applies for the Federal CDBG funds on behalf of the four cities, that are distributed through King County. None of the cities are large enough to receive a direct allocation. Minor home repair assists very low to moderate income homeowners with repairs addressing conditions such as minor plumbing and electrical issues, and health and safety repairs, Public Safety Plan: in November 2016, Tukwila voters passed a public safety bond to fund three new fire stations, fire apparatus for 20 years, and a justice center for police and courts. In addition, the City is committing general and utility funds for a new public works facility. The purpose is to replace aging facilities that no longer meet the functional, safety, and regulatory needs of our first responders. The last building is scheduled to be completed in 2022. HR General Administration: Administrative duties supporting the Human Resources department. Classification/Compensation: Job descriptions, rep and non -rep Recruitment: Recruitment for non -Police and Fire, NeoGov. Internal Communications: Internal communications includes communications strategies targeted at City employees about internal projects and programs such as finance deadlines, technology updates, records management, etc., and how community facing programs and projects may affect day-to-day work in different departments. Internal Communications can be digital and/or print, Performance Management/Trainin_g: Tracking evaluations; record keeping. Training. Community Engagement: Community Connectors, future civic engagement projects. Tukwila's Community Connectors Program improves outreach to communities historically underrepresented in civic processes by utilizing members from these communities to act as liaisons from their community to the City and civic processes. Health & Safety: Accident prevention plan, safety plan. Employee injury/illness reports, Training. 287 Food Insecurity: Funding for and referrals to agencies that provide food assistance, creation/distribution of emergency snack bags distributed by Human Services. Policy Development/Compliance: Duties related to the development of Human Resources policies as well as ensuring compliance, Civil Service Compliance: Recruitment, testing and hiring for Police and Fire. Benefit Plan Management: Managing health, retirement and other benefits. Claims processing, Accounts Payable/Budget Preparation: Processing of invoices for payment and preparing and monitoring department biennial budget, School District: The City values the youth in our community, and desires that they succeed, Programs and partnerships with our local schools include the high school internship program, support for youth workforce development, and college/trade school scholarships, school based mental health support. Regional Collaboration: In addition to collaborating with other government entities, the City maintains close relationships and partnerships with nonprofit organizations, businesses, and other community groups in the region to provide services to our residents, businesses, and visitors. Training: Staff development training. Government Relations: The City works with many other government entities, including the Metropolitan Park District, the Port of Seattle, King County, tribal governments, state and federal governments. These relationships are important to maintain and require strong communication skills and knowledge of laws and regulations to be successful. Equity: The City has a strong commitment to equity in city government, and they desire that all residents, visitors and employees have the opportunity to reach their full potential, Societal, environmental, and legal factors, both historic and present-day, have resulted in inequitable access to opportunities and services for some individuals and groups of people, To that end, the City has formed an Equity Team that is open to all City employees interested in learning more about equity. The City formed the Equity and Diversity Commission in 1990, now named the Equity and Social Justice Commission, The City has also held several formal and informal trainings on equity issues. Most recently, the City adopted an Equity Policy, and is currently working on developing and implementation plan for that policy, Tukwila Works: Tukwila works is an online reporting tool that allows residents, businesses, visitors„ and employees to report and track non -emergency issues through the City's website or via a smartphone app. Tukwila Works currently tracks the following issue types: Animal Control, Camping, Code Enforcement (both private and public property), Garbage/Debris, Graffiti, Illegal Parking, Overgrown Brush/Trees, Potholes, Rental Property Concerns, Speeding or Traffic Complaints, Stormwater/Sewer Issues, Traffic Signal/Traffic Sign Issues, Tukwila Parks issues, Other. Issues are sent directly to the appropriate City employee and tracked until the issue is closed, Emergency Preparedness/Response: Time spent preparing for and communicating with the public and employees about emergencies. 288 Budget Change Discussion: The Administrative Services Department is new in the 2019-2020 budget and was created out of the merger between an existing department {Human Resources) and a division of the Mayor's Office (Community Services and Engagement). There were no new staff added in the creation of this department. Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement.. Supplies and Services Budgeted expenditures were reduced for various line items in an effort to bring them in line with actual expenditure levels. These reductions resulted in 12.2% and 6.8% decrease from the previous budget in supplies and services, respectively. Expenditure Summary Administrative Services Expenditures By Type Salaries & Wages Personnel Benefits Supplies Serr%ces Department Total Actual 2016 2017 2 ed 5 82.9,539 $ 893.302 $ 867,689 299,365 326,292 338,846 31,957 19,403 27,780 728,803 727,775 7 64,382 2018 d 2019 2020 $ 969,965 $ 957,494 $ 1,005,702 387,921 377,402 396,636 27,205 2.3,888 23,888 7,103 752,725 752,725 2,111,509 $ 2 Administrative Services Percent Change 2018-19 2019-2020 -1.29% 5.03% -2.71% 5.10% -12.119 % 0.000/ -6.74% 0.00% 3.68% 3.19% Expenditures By Type Administration Human Resources Community Services and Engagement Department Total Actua Budge 2016. Projected 2018 2018 Percent Charlie 2019 2020 2018-19 2019-2020. - $ - $ 647,426 656,847 1,242,242 1„309,926 646,447 $ 728,083 1,464,111 207,345 $ 221,92 693,636 720,91 1,210.529 1,236.12 0.00% -4,73% -17.32% 7, 03% 3.93% 2.11% 9 $ 1,966,773 $ 1„964,382 2,192,194 5 2,111,5509 5 2,178, -3.68% 289 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing po Position Description Deputy City Administrator Human Resources Director Human Resources Analyst Human Resources Technician Community Engagement Manager Program Coordinator Admin Support Coordinator Admin Support Specialist Program Manager Extra Labor 2018 FTE 0 1 2 1 1 0 0 2 ions and include a cost of living adjustment. Administrative Services 2019 FTE 1 1 2 1 1 1 2 2019 Budgeted 2020 Salaries Benefits FTE 150,730 $ 56,615 133,488 53,357 196.747 71,015 73.605 32,574 103,229 43,084 93,772 36,902 141,826 63,112 53,096 19,654 11,000 1,090 1 1 2 1 1 1 2 1 0 2020 Budgeted Salaries Benefits 161,745 143,769 204,484 75,048 109,604 1 00, 317 145,303 54,432 11,000 $ 60,176 56,781 74,203 33,774 45,517 39,146 65,564 20,384 Department Total 10 10 Expenditure Detail r Supplies, Services and Other 957,494 $ 377,402 10 Supplies include office and meeting supplies, meals and refreshment travel, subscriptions and memberships, among others. Administrative Ser-vies $ 1,006,702 $ 96,636 for meetings; services include, Account Name Actual Projected 2016 2017 2018 2018 Budget 2019 2020 Salaries 'Extra Labor FICA Pension Industrial Insurance Healthcare Total Salaries & Benefits Supplies Total Supplies Professional services Communication Travel Advertising operating leases Repair and maintenance Miscellaneous Total Services 822,699 6,840 59,728 90,384 2,585 146,672 $ 889,492 3,810 64,943 102,661 2,545 156,144 $ 861,466 $ 6,223 65,246 111,290 2,783 159,527 ,128, 908 1,219 594 1,206 536 25,426 $ 19,403 $ 27,780 957 19,403 27,,780 542,241 27,168 4,105 6,541 7,653 2,790 138,304 519,867 19,658 8,044 3,170 8,170 2,994 165,871 $ 552,651 $ 31,809 5,509 6,526 13,439 18,267 101,866 957,933 $ 11,50© 70,752 115,015 3,903 198,251 946,494 11,000 73,260 120,574 3,605 179,962 994,702. 11,000 76,995 126,725 3,956 188,961 4, 896 1,402, 339 21,705 $ 23,888 $ 23,888 27,205 567,045 40,050 7,500 11,250 9,108 17,500 154,650 23,888 23, $ 567,045 40,000 6,500 8,500 7,500 9,230 113,950 $ 567,045 40,000 6,500 8,500 7,500 9,230 113,950 Total Parks and Recreation 728,803 727,775 730,067 89,669 1, 966, 773 1,964,382 807,103 2,192,194 752,725 752,725 2,111,509 2,178,952 290 DEPARTMENT Administrative Services (04) FUND: General RESPONSIBLE MANAGER: Rachel Bianchi Description DIVISION; Administration FUND NUMBER: 000 POSITION: Deputy City Administrator The Administrative Services department provides communications, human services, community engagement and human resources services to the Tukwila community. The department supports the work of other City departments in these efforts and leads inter -departmental efforts on a variety of special issues and projects, including the City's Public Safety Plan, Expenditure Summary Administrative Services - Adminis Actual a Budget Percent Change Projected Expenditures By Type 2016 2017 2018 aries & Wages $ $ Personnel Benefits Supplies Seri e 2018 2019 2020 2018-19 2019-2020 150,730 $ 161,745 0.00% 7.31% 56,615 60,176 0,00% 6,29% 0,00% 0,00% 0,00% 0,00% Department To 207,345 $ 221,921 0.00% 7,03% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment. Administrative Services -Administration Posilb n Description Deputy City Adrninistrst© Department T 0 2019 FTE 2019 Budgeted Salaries Benefits 150,730 $ 56,615 2020 FTE 150,730 $ 56,615. 1 2020 Budgeted Salaries Benefits 745 $ 60,176 161,745 $ 60,17 291 292 DEPARTMENT: Administrative Services (04) FUND: General RESPONSIBLE MANAGER: Rachel Bianchi Description DIVISION: Human. Resources FUND NUMBER: 000 POSITION: Deputy City Administrator Human Resources provides internal support services in the areas of classification/compensation, benefit administration, labor and employee relations, civil service, recruitment and hiring, performance management, organizational development, training and professional development. Expenditure Summary Administrative Services- Human Resources Expenditures By Type SS ages Personnel Benefits Suppies Department Total Actual Projected 2016 2017 2018 403,941 $ 401,717 $ 381,199 135,420 137,269 9,337 12,861 98,729 105,000 135,225 121,940 647,426 $ 656,847 $ 646,447 2018 419,405 5 164,728 11,017 2,933 Budget. 409,840 $ 157,540 7,700 118,555 728,083 $' 693,636 $ Percent Chan 2020 2018-19 2019-2020 -2,28% 4,75% -4.3655 4,96% 30.11s% 0,00% -10,82% 0.00% 720 910 -4.73% 3.93%! 429,301 165,354 7,700 118,555 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements, r0 iption Human Resources Director k urnman Resources Analyst Human Resources Technician 'xtra Labor Department Tota l Administrative Services - Hu r tan Resourc 2 7 1 $ 14'3763 ,7 196,747 71,015 2 204,484 74,203 73,605 32,574 1 75,048 33,774 5 6,000 595 409 84© IS7,54C1 4 429,3Qt 165354 293 Expenditure Detail - Supplies, Services and Other Supplies include office and safety supplies, meals and refreshments for meetings; services include labor relations professional services, employee assistance program, public safety testing, software maintenance, equipment repair, travel, subscriptions and memberships, among others. Administrative Services - Human Resources Account Number Actual Projected 2016 2017 2018 Budget 2018 2019 2020 000,04.518,100,31,00 Supplies - Office 6,918 $ 9,629 $ 4,199 000.04.518,100,31.02 Supplies - Safety 906 1,003 104 000.04.518,110,31,00 Supplies -Office and Operating 122 675 389 000.04,518.110,31 43 Supplies - Meals and Refreshments 1,390 1,554 3,392 $ 6,917 S 5,500 $ 5,500 1,500 1,000 1,000 1,000 500 500 1,600 700 700 Total Supplies 9,337 12,861 8,083 11,017 7,700 7,700 000,04.518.100,41,00 Prof Svcs - Misc training, instigations, and background check and fees 000,04.518.100.41.02 Prof Svcs - General safety and training 000,04.518,100,41,03 Prof Svcs - Labor relations, negotiations/mediations for bargaining units and potential grievances and/or Civil Service hearings 000.04,518,100,41.04 Prof Svcs - Employee Assistance Program 000,04,518,100.41,05 Prof Svcs - NEOGOV Software 000.04.518.100.42,00 Communication - Postage 000.04,518.100.43.00 Travel - Meals, Parking, Mileage, Lodging for WAPELRA and NPELRA 000.04,518.100A4.00 Advertising - Advertising job openings 000,04.518,100.45.00 Rental - Rentals/leases 000.04.518.100.48.00 R&M - Eden software, copier maintenance 000,04.518,100,49.00 Misc - Citywide anti -harassment training 000,04,518,100.49,01 Misc - Annual memberships for various organizations 000,04,518,100.49,02 Misc - Printing of department forms and new employee packets !000,04.518.100.49,03 Misc - Registrations for conferences and training 1,000.04.518.110,41.00 Prof Svcs - Public Safety Testing quarterly fees, Promotional Testing Fees, Legal Fees 000,04.518.110,44.00 Advertising - Advertising for non- commissioned, lateral police and firefighters positions 000,04,518,110,45.00 Rental - Room rentals and other expenses for testing for non-commissioned positions 000.04.518.110.49.00 Misc - Conference registration for Commissioners 34,676 3,805' 20,022 600 4,085 2,426 10,108 47,287 39,823 8,790 4,768 8,550 6,801 9,500 50 943 1,234 1,354 6,541 3,133 2,087 2,328 2,790 2,994 (160) 8,609 5,576 1,593 11,229 856 972 630 123 598 2,395 2,000 20,578 20,252 20,184 1,650 2,785 354 751 Total Services 98,729 105,000 121,940 30,000 30,000 30,000 2,500 1,000 1,000 25,000 25,000 25,000 9,075 9,075 9,075 9,500 13,000 13,000 50 3,000 2,000 2,000 6,000 3,500 3,500 2,108 500 500 15,500 7,230 7,230 - - 1,200 500 2,000 1,000 1,000 2,000 2,000 22,500 20,500 20,500 250 3,000 3,000 3,000 750 750 750 132,933 118,555 118,555 Total Supplies, Services and Other $ 108,066 $ 117,861 $ 130,023 $ 143,950 $ 126,255 $ 126,255 294 DEPARTMENT: Administrative Services (04) DIVISION: Community Services and Engagemen FUND: General FUND NUM ER: 00 RESPONSIBLE MANAGER: Rachel Bianchi POSITION: Deputy City Administrator Description The mission of Community Services and Engagement is to support the well-being of Tukwila's residents by assisting residents to access human services; funding programs to address prioritized gaps and needs; leveraging community resources and partnerships; and working regionally to generate solutions that contribute to a thriving community. The office also manages a Minor Housing Repair program. The Division is also responsible for ensuring accurate, timely, and effective communications with Tukwila's residents, businesses, visitors, and employees, as well as the media. The Community Services and Engagement supports every City department to inform stakeholders of key issues and events, and to help find and tell the great stories within the City of Tukwila. Serving a diverse community, the Division ensures a broad use of communication methods and encourages two-way communications and feedback, with the goal of encouraging a true conversation within our community. Expenditure Summary Expenditures By Type Salaries & Wages Personnel Benefits Supplies SerNcos Administrative Services - Community Services and Engagement Actual Budget hang 2016 Projected 2017 2018 425,598 $ 491,585 $ 486,490 163,949 189,024 203,622 22,621 6,542 19,697 630,075 622,775 608,127 2018 2019 2020 550,560 $ 396,923 $ 414,656 223,193 163,247 171,107 16,188 16,188 16,188 674,170 634,170 634,170 2018.19 2019-I202.0 -27,91% -26.86% 0.00% -5,93% 4.47% 4.81% 0,00%, 0.00% Department Total $ 1,242,242 $ 1,309,926 $ 1,317,936 Expenditure Detail - Salaries and Benefits Adminis,! $ 1,464,111 $ 1,210,529 $ 1,236,121 lye Services - Community Se s and Engagement -17,32% 2,11% ;Position Description Community Engagement Manager Program Coordinator Admin Support Coordinator Admin Support Specialist Program Manager Extra Labor Department Total 2018 FTE 2019 FTE 1 1 0 1 3 2 0 1 2 0 6 2019 Budgeted Salaries Benefits 103,229 $ 43,084 93,772 36,902 141,826 63,112 53,096 19,654 5,000 496 396,92 163,247 2020 2020 Budgeted FTE Salaries Benefits 1 1 2 1 0 109,604 $ 45,517 100,317 39,146 145,303 65,564 54,432 20,384 5,000 496 414,656 $ 171,107 295 Expenditure Detail - Supplies, Services and Other Administrative Services - Community Services and Engagement Account Number Actual udget Projected 2016 2017 2018 2 2019 2020 000, 03.518,110, 31, 00 000,03,518.110, 35, 00 '000,03,557.201.31.00 Total Supplies Supplies - Office & Operating Supplies - Human Services Small Tools & Minor Equipment - Video equipment, etc. 6,532 1,072 ,017 $ 4,914 $ 14,197 1,628 5,500 9,000 $ 10,688 $ 10,688 5,500 1,688 5,500 5,500 ' 22,621 6, 542 19,697 16,188 16,188 16,188 000, 03.518.110, 41,00 000.03, 518.110,42, 00 000.03.518,110,43.00 000, 03, 518.110, 44. 00 000.03, 518.110.45.00 000, 03, 518,110,48, 00 000.03. 518.110.49.00 000. 03, 518.110.49, 01 [ 000, 03, 518,110.49. 03 000. 03. 518.110, 49.05 000.03.557.201,41, 00 000.03„557,201.43,00 000, 03 557.201 49 00 000.03.557.201.49.0 `000.03,557:202.4 Total Services Total Supplies, Prof Svcs - Website assistance Communication - Postage, translation, banners, etc. Travel -Mileage, parking, other travel for events Advertising - Tukwila Reporter Rental - Video equipment R&M Misc equipment as needed Misc - Memberships, training and workshops Misc •- Memberships, dues and subscriptions Misc - Printing and Binding Misc - Registrations Prof Svcs - Information and Referral: crisis lines, capacity building; Positive, and Healthy Relationships: mental health counseling, substance abuse, sexual abuse, family support services; Support for. Self -Sufficiency: aging in place, legal support eviction prevention, neighborhood legal clinics; Safety Net: homeless shelters, domestic violence support services, food banks, medical, dental, financial eviction preention, Travel - Parking for various meetings - regional and sub -regional Misc - Associations, registrations, professional development, translation, childcare Misc - Human Services Commission mtgs, food, program registrations, materials 01 Misc - CDBG pass through funding for rotor home repair program and Other 3,250 ,739 30,424 35,000 35,000 35,000 27,168 19,658 31,759 40,000 40,000 40,000 2,920 6,792 15,537 50 5,959 590 455,690 38 3,057 20,718 112 2,920 408,932 3,626 4,000 950 11,845 7,038 5,000 4,000 2,000 10,364 5,000 2,000 4,000 4,000 5,000 4,000 2,000 5,000 4,000 2,000 5,000 5,000 8,000 8,000 1,783 2,000 2,000 2,000 423,470 433,470 433,470 433,470 243 18 529 500 500 500 660 407 4, 530 4,700 4,700 4,700 500 500 500 500 114,092 129,385 79,309 130,000 90,000 90,000 0,075 622,775 608,12.7 674,170 634,170 634,170 $ 652,695 5 629,317 $ 627,824 $ 690,358 $ 650,358 $ 650,358 296 DEPARTMENT: Finance FUND: Self Insured Healthcare Plan RESPONSIBLE MANAGER: Peggy McCarthy Description FUND NUMBER: 502 POSITION: Finance Director This fund accounts for the City's self -insured healthcare plan. This fund receives contributions on behalf of the employees through premiums charged to their respective organization units. Healthcare claims, program administrative fees and a Wellness Program are expensed in this fund. 2017-2018 Accomplishments ♦ Made changes in funding level to reduce plan overfunding and achieve balance between annual premium charges and maintenance of reserve levels. Strategic Goal 4 2019-2020 Outcome Goals ♦ Monitor fund balance to ensure adequate balance between annual premium charges and maintenance of reserve levels. Strategic Goal 4 ♦ implement new State paid family leave act. Strategic Goal 4 2019-2020 Indicators of Succes ♦ A premium structure that adequately funds the plan and maintains a smooth and predictable premium trajectory is achieved. Strategic Goal 4 ♦ A balance is maintained between Plan benefits and City priorities. Strategic Goal 5 297 Revenue and Expense Summary perating Re+enue Employer Trust Cantrbutions Employee Contributions Employee Benefit Programs vestment Earnings Total Operating Revenue 2016 Self Insured Healthca Actual Projected 2017 2018 8,549 S 5,729,693 114,244 2,344 1,582 22,288 55,442 Plan Budget Percent Change 2 2019 2020 6,474,405 $ 6,157,653 $ 6,465,56 105,346 77,000 349,024 366,39 1,280 1,200 1,200 1,200 56,246 96,000 55,995 56,274 5,451,214 5,900,960 5,926,406 6,648,605 6,563,872 6,889,43 2018-19 2019-20 -4,89°/0 5.00% 353.28% 4.98% 0.005''0 0,00% -41.67% 0.50% -1,27% 4.96% Operating Expenses Self -Insured Medical Claims Dental Claims Prescription Claims Vision Claims Stop Loss Reimbursements TPA Admin Fees Excess Loss Premiums IBNR Adjustment Professional Services Miscellaneous Wellness Program Total Operating Expenses direct cost allocatio Expenses 3,542,958 4,009,657 3,792,418 4,424,000 4,353,129 603,736 584,822 528,631 583,978 567,061 1,123,821 1,048,018 1,000,331 1,084,400 1,007,556 32,726 28,120 13,182 32,300 30,777 (105,351) (68,255) (193,695j (75,750) 203,538 158,995 134,328 237,200 379,705 385,397 402,642 564,350 17,750 117,750 28,076 16,105 32,000 4,891 3,850 7,000 22,526 18,000 18,000 18,000 27,777 3,013 5,703 7,626 6,202,247 166,070 482,807 48,900 2,204 4,723,375 590,87 1,124,432 31,854 169,391 519,500 48,70 35,60 2,26 18,00 733,543 7,025,228 6,761,703 7,263,99 120,793 123,117 125,579 6,325,364 7,150,807 6,904,662 7 2 2 Beginning Fund Balance Change in Fund Balance Ending Fund Balance Unrestricted iBNR reserve 1,981,939 1,494,824 1,070,420 (487,115) (424,404) 67,284 1,494,824 $ 1,070,420 $ 1,137,704 -1,60% -2.90% -7, 09% -4,72% 0,00% -29.99% -14,45% -58.47% 166,25% -68, 51 % 0,00% -3.75% 8.51% 4,20% 11, 60% 3, 50% 0.00% 2.005%% 7,60% -0,41 % -58.22% 2. 90% 0.00% 7.43% 125,579 142,659 148,106 13.84°l0 3.6 2 1 51.48 °Ja 2,344,927 1, 37,704 796,914 (502,202) (340,790) (522,668) -32.14% 53.37% $ 1,842,725 $ 796,914 $ 274,247-56,75% 7,35°i 1,494,824 1,070,420 1,137,704 1,858,250 1,858,250 1,533,750 1,842,725 796.914 274,247 2,186,250 1,656,000 1,777,750 -29.95V -56.75% -24,25% 7,35% -3,44° '`0 04 298 502. 00, 517. 370, 25, 01 502.00.517. 370.25.02 502, 00.517.370, 25,03 5'02.00,517, 370, 25.04 2,00.517.370.25.05 542, 00, 517.370,25.06 502, 00.517.370.25.07 502, 00.517, 370.25,10 Total Ben Expenditure Detail - Benefits and Services Employee benefits costs include medical, vision, and dental claims for all employees and dependents. Services includes broker fees, other healthcare plan fees, and Wellness program costs. Account Numb Self Insured Healthcare Plan Actual ud Projected 2016 2017 2018 2018 2019 2020 502,00,517,37C1.25.00 Benefits m Self insured medical claim Benefits - Dental claims Benefits - Prescription claims Benefits Vision claims Benefits - Stop loss reimbursements Benefits - Prescription fees Benefits -'TPD Admin fees Benefits _ Excess loss premiums Benefts - IBNR adjustment 502,00.517.370.41.00 Prof S\cs - Broker fees 502.00,517.370.49.00 Misc - Other healthcare plan fees 02,00,517,900,49,01 Misc - Wellness program 3,542,958 34,009,657 $3,792,418 $4,424,000 34,353,129 34,723,375 603,736 584,822 528,631 583,978 567,061 590,878 1,123,821 1,048,018 1,000,331 1,084,400 1,007,556 1,124.432 32,726 28,120 13,182 32,300 30,777 31,854 (105,351) (68,255) (193,695) (75,750) 203,538 158,995 134,328 237,200 1666,070 169,391 379,705 385,397 402,642 564,350 482,807 519,500 17,750 117,750 48,900 48,700 46,754 5,698,587 6,968,228 27,777 2, 3,013 4,891 3,850 7,000 2,204 2,268 22,526 18,000 18,000 18, 000 18,000 Total Services Total Benefits and 36,493 299 This page intentionally left blank 300 DEPARTMENT: Finance FUND: LEOFF I Retiree Self -Insured Healthcare Plan. RESPONSIBLE MANAGER: Peggy McCarthy Description DIVISION: N/A FUND NUMBER: 503 POSITION: Finance Director This fund accounts for the City's self -insured healthcare plan for Law Enforcement Officers and Fire Fighters (LEOFF l) retirees. This fund receives contributions on behalf of retired LEOFF I employees through their respective organization units. Healthcare claims and program administrative fees are expensed in this fund. 2017-2018 Accomplishments ♦ Optimize use of Medicare insurance coverage to manage plan costs. Strategic Goal 4 2019-2.020 Outcome Goals ♦ Continue to analyze and revise funding structure to achieve a smooth and predictable premium trend. Strategic Goal 4 2019-2020 Indicators of Success ♦ A smooth funding trend is achieved. Strategic Goa! 4 ♦ Reserves levels are maintained. Strategic Goa/ 4 ♦ Costs are managed and stabilized. Strategic Goal 4 301 Revenue and Expense Summary OFF I Self Insured Healthcare Plan Operating Revenue Employer Trust Contributions Investment Earnings Total Operating Revenue Actual udt4et Percent C'a Projected 2017 2018 630,444 253.445 250,336 569 (5,621) 2,2_1_7 631„012 247,824 252,53 2018 2019 2020 2018-19 2019-20 265,000 265,000 265,000 0,00% 0.00% 3, 340 1 533 1,541 -54.10% 0.52% 268,340 266,533 266,541 -0.67% 0.00% Operating Expenses Self -Insured Medical Claims Dental Claims Prescription Claims Vision Claims Stop Loss Reimbursements TPA Admin Fees Excess Loss Premiums Long Term Care Insurance IBNR Adjustment Retiree Medical Reimbursement. Retiree Medicare Reimbursement Professional Services Miscellaneous 164,120 164,645 164,929 25,293 36,832 47,599 131,386 104,840 95,748 5,110 5,481 8,073 67,395 - 39,918 15,744 15,678 19,515 16,493 6.436 9,881 11,555 14,840 8,750 10,025 24,545 6,557 33,628 33,512 39,957 6.340 4,095 2,689 250 500 Total Operating Expenses indirect cost allocation 265,000 181,401 189,201 -31.55% 36,040 35,986 37,641 -0.15% 169,600 114,048 125,339 -32.75% 8,480 6,193 6,324-26,97% 0,00% 21,200 16,682 17,017 21.31% 26,500 2.6,500 26,500 0.00% 14,840 23,891 25.0.86 60.99% 8,750 1,500 600 -82, 86% 20,000 19,555 20,555 -2.23% 33,000 33,000 35,816 0,00% 6,000 6,499 4,734 8.32% 500 500 500 0.00% 512,861 417,740 411,756 6 9 46 4.30% 4.60% 9.90% 2,12% 0.00% 2.01 % 0,00% 5, 00% -60.00% 5.11% 8.53% -27.16% 0,00% -23,64% 408 12,549 13.804 04 0.00%i Total Expenses 24,269 430,289 425,560 Beginning Fund Balance Change in Fund Balance Ending Fund Balance 775,734 882,478 700,012 106,744 (182,466) (173,007) $ 882,478 $ 700,012 $ 527,005 623,714 465,755 4 -2 .06% 872,246 527,005 327,78 -37.80% 355,374) (199,222) (222,772) -43.94% 11.82% Unrestricted IBNR reserve 882,478 700,012 527,005 146,250 184,2 157,250 -36.58% -67. 516,872 327,783 105,011 156,500 158, 750 160,250 302 Expenditure Detail - Benefits and Se r rtces Employee benefits costs include medical, vision, and dental claims for immEOFF I members. Services includes broker fees and other healthcare plan fees. OFF l Self Insured Healthcare Plan Accou Actual Budg P roje cte d 2016 2017 2018 2018 2019 2020 00.517.200.25.03 Benefits Seif-insured medical 8 den 03,00,517,200.25.0'1 Benefits Dental claims .00.517,200,25,02 Benefits - Prescription claims 503,00.517.200.25.03 Benefits - Vision claims 7.200,25,04 Benefits - Stop loss reimbursements 3,00.517.200.25,05 Benefits - Prescription fees 00,517,200,25,06 Benefits - WA adrnin fees 50'3.Q0.517,200,2.5,07 Benefits Excess loss premiums 7.200,25.08 Benefits - Long term care 7,200.25.10 Benefits - IBNR adjustment 03.00,517,200,25,20 Benefits Medical,dental,life,optical 503.00,517,200,25,21 Benefits - Medical,dental,life,optical Tota 517.200.41.00 Prof 200.4 164,120 $ 164,645 '$ 164,929 $ 265,000 $ 181,401 5 189,2 25,293 36,832 47,599 ; 36,040 35,986 131,386 104,840 95,748 169,600 114,048 5,110 5,481 8,073 8,480 6,193 67,395 - - 39, 918 15,744 15,678 21,200 16,682 17,017 19,5'15 16,493 6,436 26,500 26,500 26,500 9, 881 11,555 14,840 14,840 23,891 25,086 - 8,750 8,750 1,500 600 10,025 24,545 6,557 20,000 19,555 20,555 33,628 33,512 39,957 33,000 33 000 35,816 506,271 413,645 408,567 37,641 125,339 6,324 410 458,756 4 os - Broker fees Plan document fees 6,340 4,095 2,689 250 500 000 500 Total Services 6,594 4,095 3,189 6,500 Total Benefits and Services 6,499 4,734 500 500 6,999 5,23'4 512,861 $ 417,740 $ 411„756: 6090910 $ 465„755 5 489,313 303 This page intentionally left bunk 304 Finance Committee Minutes October 16, 2018 F. Contract Amendment: Labor Relations Support Staff is seeking an amendment to Contract 18-035 with Cabot Dow & Associates for an additional $23,000 to retain labor relations support services through December 31, 2018. There has been additional work this year due to simultaneous negotiations and one contract going to arbitration. The original amount of $35,000 does not cover these additional services. Chair Quinn requested additional language to confirm the City will receive the data and any other documentation. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 5, 2018 REGULAR CONSENT AGENDA. G. Proposed 2019-2020 Biennial Budget Staff presented proposed budgets for the following departments: Mayor's Office Department The proposed Mayor's Office budget contains a 3.12% decrease of the 2018 budget in 2019 and a 1.63% decrease of the 2018 budget in 2020 with reductions and additions outlined in the memo. Councilmember Kruller stated that she has heard that departments have been asked to underspend by 5%for the Mayor to have discretionary funds. Staff replied that all departments except Police and Fire have been asked to cut 3% to address the revenue shortfall. These savings were primarily in unfilled positions in 2018 but in 2019 and 2020 they are ongoing savings such as contracts and supplies. Councilmember Kruller again stated she would like to better understand the mechanics of any discretionary spending available to the Mayor. Administrative Services Administrative Services is a new department that includes Communications, Community Engagement, Human Services, and Human Resources. The overall budget for 2019 is 3.7% less than what was budgeted for these functions in 2018. Human Services is funded at the same level, including the additional $50,000 approved by the Council in 2016, and 34 programs were chosen for funding through the RFP process. Self -Insured Healthcare (Fund 502) This fund covers the City's self -insured healthcare plan and all costs are fully covered, including the IBNR (insured but not reported) reserve. LEOFF I Retiree Self -Insured Healthcare Plan (Fund 503) This fund covers the City's LEOFF I retiree self -insured healthcare plan and has been reduced to better reflect actual expenses and is funded to the level recommended by the City's broker an actuary. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned at 6:48 p.m. Committee Chair Approval Minutes by LH 305 306 COUNCIL AGENDA SYNOPSIS Aee td 1-.1,Jle p dC `r'2�t�r�1` t �'a�t-�"*�fJt �s'!"d'dtt�d' ....-L«d z;"rTcfi�tr,=,C�,• 19 / 22 / 18 VC ITEM INFORMATION ITEM No. 4.H. Oarrtr7t` I I SPONSOR: VICKY CARLSEN 10/22,/18 Review Public Safety Plan Fund and City Facilities PW Shops) Funds 2019-2020 Proposed Budget ''F8 Council is being asked to review the Public Safety and City Facilities Funds 2019-2020 proposed budget. If no changes are requested, Councel consensus will be requested to move the Public Safety and City Facilities funds 2019-2020 proposed budget to the final budget package for approval in November. pm- 0/01/18 HOUGARDY Comm. R CO ENDATfONS: SPONSOR, Finance Co .\I \El°I"!°I #iUnanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Cotnrnerrts: TG. DATE RECORD OF COUNCIL ACTION 10/22/18 +LTG. DATE ATTACHMENTS 10/22,/18 Informational Memorandum dated 08/1 /18 Public Safeand City Facilities Funds 2019-2020 Proposed Budge mutes from the Public Safety Committee meeting 10/01/ 18 307 308 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Peggy McCarthy, Finance Director BY: CC: Mayor Ekberg DATE: August 15, 2018 Vicky Carlsen, Deputy Finance Director SUBJECT: Public Safety Plan and City Facilities Funds 2019-2020 Proposed Budget Updated September 27, 2018 ISSUE As provided for in the budget process approved by the Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Public Safety Plan and City Facilities funds section of the budget is ready for review by the Finance Committee. BACKGROUND The Public Safety Plan fund is used to account for construction costs associated with the new Justice Center and reconstruction of fire stations. Projects in this fund are funded by voter approved debt, non -voted debt (LTGO) and dedicated revenue sources including real estate excise tax, fire impact fees, and land sale proceeds. The City Facilities fund accounts for costs associated with major reconstruction of City facilities including the Public Works shops facility. Projects in this fund are funded by LTGO or other non -voted debt options. DISCUSSION Public Safety Plan Fund: The proposed budget reflects updated project costs as presented by SOJ on August 1, 2018. Because fire station 54 was removed from the plan, soft costs that had been allocated to fire station 54 had to be reallocated to the remaining projects. At the end of the biennium, the fund is expected to have an ending fund balance of approximately $2.5 million. City Facilities fund (PW Shops): Funding for PW Shops facility in the City Facilities fund include LTGO bond proceeds in 2019 to purchase land for the Public Works Shops facility and remodel existing structures to accommodate City staff needs. It is anticipated that construction will be completed in 2020 and any remaining funds will be transferred to the public safety plan fund. Updates to the Financial Framework: The financial framework, as presented to the Finance committee on June 5, 2018 included issuing LTGO debt of $20 million in 2020. Because of changes in timing of expenditures and reallocating soft costs from fire station 54 to the remaining projects, the City now expects to issue $25 million in 2019. Fire impact fee budget has also been increased from $300 thousand to $500 thousand to reflect the increase in the impact fee rates. At the August 20, 2018 Public Safety committee meeting, the proposed budget for the Public Safety Plan and City Facilities (PW Shops) funds were presented. Staff was asked to provide (1) a footnote explaining capitalization of supplies and equipment, (2) a footnote explaining revenues on the Capital improvement Program pages in gre detail, e 309 INFORMATIONAL MEMO Page 2 (3), footnotes explaining the proposed $297 thousand estimate for fire station 54 in 2019, and (4) an explanation for the change in LTG° debt from $20 million to $25 million. (1) Capitalization of supplies and equipment Supply line items included in the budget have been updated to reflect exactly what equipment is being purchased. Bunker gear and SCBAs were purchased in 2017. Purchase of extrication equipment is planned for the upcoming biennium,. (2) Capital Improvement Program (C!P) pages revenues Caption has been updated to correctly state "Fund Balance" (3) Costs associated with Fire Station 54 Below is a chart summarizing costs spent to date on Fire Station 54 as well as the proposed budget for 2019. Summary of Fire Station 54 Costs (rounded) 2017 2018.2019 Total A&E Services $ 82,000 $ 69,000 $ $ 151,000 Land Acq, & related costs 9,000 905,000 914,000 Project Mgmt 49,000 58,000 107,000 Pre -Construction 500 33,000 33,500 Study to retrofit existing station 297,000 297,000 Totals $ 140,500 $ 1,065,000 $ 297,000 $ 1,502,500 At the July 16, 2018 Public Safety committee meeting, discussion was held regarding contract amendments to the Public Safety Plan, Committee members discussed the amendments as well as the unknown costs of retrofitting Station 54, Mr. Goldblatt stated that preliminary work is planned to assess the condition of the station. The preliminary work will build on past studies and provide an updated cost estimate for retrofitting the existing station. The proposed budget includes $297 thousand for this assessment. Also included in the revised budget of $1,5 million is budget to demolish the existing structure on the new station 54 site. (4) Proposed change in debt from $20 million to $25 million Steve Goldblatt, PMQA Consultant provided a Public Safety Plan update dated August 9, 2018, In his report, he states that with the deletion of station 54 from the project, there will be a loss of some economy of scale on design, construction, and dependent costs for stations 51 and 52. The City received updated budgets for the Plan at the July 23, 2018 Committee of the Whole and, due to the removal of station 54, total project costs increased approximately $3 million. Cost changes are summarized in the chart below. 310 INFORMATIONAL MEMO Page 3 Summary of Project Budget Changes (in thousands) Scenario D - 20 Year Debt as. presented at June 11, 2018 Work. Updated at July 23, Session 2018 C.O.W, Change Justice Center $ 68,570 $ 68,536 $ (34) Fire Station 51 12,540 13,272 732 Fire Station 52 17,651 18,610 959 Fire Station 54 143 1,502 1,359 Apparatus & Equipment 15,825 15,825 PW Shops 30,000 30,000 Total Budget $ 144,729 $ 147,745 $ 3,016 Scenario D -'20 Year Debt showed a budget for station 54 at $143 thousand, The updated budget includes all costs in incurred to date as well as $297 thousand for a study to retrofit existing station 54. In order to true up the budget in the next biennium and provide an ending fund balance to carry forward into the next budget cycle, the 2019-2020 budget proposes a debt issuance of $25 million. It should be noted that, when it becomes necessary to issue the debt in 2019, the City can choose to issue less than the budgeted amount if the full $25 million is not needed, Increasing the debt issuance was proposed because it provides the greatest flexibility for the general fund. There are other options available to true up the updated budget. Some of the options include: • Reduce the proposed budget for debt issuance to $23 million • Reduce PSP plan costs in other projects • Reduce budget for fire apparatus and equipment • Dedicate additional general fund sources to the plan Once a decision is reached on the preferred method of truing up the 2019-2020 budget for the Public Safety Plan fund and City Facilities fund, a revised proposed budget will be presented to the Committee for review. At the September 4, 2018 Public Safety Committee meeting, a table comparing cost estimates for Station 54 both before Council adopted the D-20 model and after, including the soft costs that were absorbed by Station 51 and 52. The information requested is presented below in the following tables: 311 INFORMATIONAL MEMO Page 4 Fire Station 54 Project Cost Comparison Before/After• D 20 Nate: this table does not reflect,future cost of assessing the current ,tire Station 54 needs, as of September 20„ 2018/reconciled to Aug 2018 GL C Revised d3-20 Budget to Change in Dollars gn Council on Budget Spent to 712311 A- B) Date Mayo AtE Services (both design & CA) $ 1,003,000 Property $ 854,000 Perrrnits/Fees $ 262,000 Construction (pre -con, const & tax) $ 9,935,000 0 $ 476,000 $ 1.184,500 Construction. Related Costs PM Services find Other Professional Svcs) Contingency (incl Construction Project) 150,000 906,193 20,000 230.000 48,875 107,500 39,432 (242,001 1,705,001 (989,62: (368,S0i 1,145.06� TOTAL $ 14,753,000 $ 't,502,000 $('f3,251,000) Additional Cost Impacts to FS 51 8452 Fire Station 51 Fire Station 52 Before D-20 $ 12,500,$100 $ 17,652,000 After D-20 $ 13,273,000 610,000 Delta 764,000 958,000 131,4 904,70 22,628 79,570 Programming, Site analysis, ate property Purchase and Commission SQJ and legal Drive -through Site Plan Impact at FS 52 650,000 Total Cost Increase to FS 51&FS52 Balance Ftenldning Budget 363,606 764,000 1,608,000 2,372,000 Notes Utility ecl, etc or Existing n Up (Likely ray lower than his number) r iazMat, Site Ens ile d tion, Sac, Latest Offi Budgets $ 13,273,000 19, 260, 000 RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in November. ATTACHMENTS 312 DEPARTMENT: N/A FUND: Public Safety Plan Fund RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 305 POSITION: Public Works Director The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police department and Court, and reconstruct existing fire stations. Projects in this fund are paid for with voter - approved debt, non -voted debt (LTGO), and other dedicated revenue sources including real estate excise taxes, impact fees, and proceeds from land sales. Revenue and Expenditure Summary 2016 Actual 2017 Public Safety Plan 2018'. 2018 tenue eons Reeenue E Total °tisce8ane<aus Revenue Capital Pra,iect Re+,enue Tukwila South Mitigation Real Estate Excise Tax Sale of Land Budget Percent Change 2020 2018.19 2019-20 500.000 300,000 500,000 UTCO Bond Proceeds 32,990,000 x LTGO Bond Proceeds Premium an Bond Proceeds 3,719,954 Total Capital Project Re+.enue 36,709,954 500,000 800,000 Transfers In - Fire Impact Fees - 1,017,000 400,000 Transfers In - City Facilities Fund Total Revenue 36,719,516 1,'775,283 1,703,546 300,000 300,000 500,000 4,889, 300 40, 675, 046 17, 500, 000 0 0.00% -66-67Y 300, 000 500,000 1,000,000 Expenditures Justice Center Fire Station 51 Fire Station 52 Fire Station 54 re Equipment Total Capital Projects Transfer for Fire Apparatus Total Expenditures inning Fund Balance Change in Fund Balance 36,513,127 123,833 431,266 17,869,000 59,853 254,484 1,145,000 8,256 161,299 771,000 142,791 1,062,000 942 989,640 20,847,000 447 573,651 4,542,972 206,389 1,563,49' 25,389,972 6,513,12, 36,724,918 211,792 (23,686,427) Ending Fund Balance "Projected $ 36,513,127 $ 36,724,918 $ 13,038,491 0,00%-66.67% 0.00% 0.00% 0.00% 0.00 0.00%-79.55% 0,00% 0.00% 0,00% 0,00% 0.00% 0,00% 300,000 63,664,346 1,800,000 21188.12%-97,18% 500,000 500,000 0,00% 0.00% 1,750,000 283,709 0,00%-83,79% 300,000 66,414,3,46 2,683,709 22038,12% -95.96% 2,157,000 26,596,000 23,515,000 1133,01%-11.58% 5,320,000 9,416,000 2,396,000 76.99% -74,55% 672,000 2,963,000 13,749,000 340,92% 364.02°/0 297,000 - 0,00% 0,00% 324,578 28,146 0.00% -91,33% 8,149,000 39,596,578 39,688,146 385.91% 0,23% 3,695,000 300,000 340,000 11,844,000 39,896,578 40,028,146 11,673,000 13,035,491 39,556,259 11.70% 203.38% (11,544,000) 26,517,768 (37,344,437) -329,71% -240.83% 129,000 $ 39,556,259 $ 2,211,822 30563.77%-94.41% 313 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to Public Safety Plan, Included in line 305.98.594.220,62.00 2019 budget of $12,676,000 below is $297 thousand to study what it would take to make life safety improvements to the existing fire station 54, punt Number .522.220,35.00 Supplies - Bunker gear, SCBAs 305,98.594.220,35.00 Supplies - Extrication, SCBA fill station Total Supplies ,98.594.180.41.00 Prof Secs • Design far Justice Center 94.220,41.00 Prof Secs - Design for Fire Stations rcrovernmental 305. 00. 594. 220, 64.00 305,96.594,160.61, 00 4,210,61.00 4_210,62,00 305.98.594,220,61,00 594.220,62.00 94,220.64 00 4,220.65.00 Other Total Supplies, Beret "Projected Capital - Land Fire Station Capital - Buildings & Structures Capital - Construction of Justice Center Capital - Land for Justice Center Capital - Land Fire Station Capital - Construction of Fire Stations Capital - Fire equipment Capital - Fire Stations sand Other Public Safety Plan Acura 2016 2017 $ 403,948 2018" 4,0 403,948 6,4 $m $ 815,9 12.7 431 266 558,574 9,130 882,730 2,977,600 13,499,142 576,256 917,002 288,183 1,684 868,4 20,011 2,157,000 6 1,314,000 3,471,000 2,269,000 4,654,000 6,923,000 $ 1,402,917 $ 20,846,233 $ 10,394,000 $ 39,59 Budget 2019 2020 324,578 28,14 324,578 28,14 460,000 - 26,136,000 23,515,000 12,676,000 16,145,000 39,272,000 39,660,000 ,688,146 314 DEPARTMENT: N/A FUND: City Facilities Fund FUND NUMBER: 306 RESPONSIBLE MANAGER: Henry Hash POSITION: Public Works Director Description The City Facilities Fund is used for new construction or major reconstruction of city fac project accounted for in this fund is the Public Works Shops facility. Revenue and Expenditure Summary City Facilities Actual e Th ent Budget Percent. Change Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Res+enue nd Proceeds l"eansfers In • General Fund Transfers In - Land Acq. (REET) Transfers Ina Ut€Iitu Funds Total Revenue 20,000,000 923,343,000 $ 7,500,000 $ 141,854 1,000,000 3,000,000 141,854 4,000,000 ,709 28,000,000 23,343,000 7,500,000 Expenditures Capital Projects Public Works 170 Total Capital Projects Transfer to General Fund Transfer to Utility Funds Transfer to Public Safety Plan Fund Total Expenditures eginning Fund Balance Claanpe in Fund Balance 7% 0 O,CSO% 0.00% 0,00% 0,00%© 0,00% 0,00% -67,87% ,709 22,336,000 ,709 22,3 6,000 ,7 1,000,000 2,750,000 2,302,000 2,379,000 4,501,29i 25.07% 2,302,000 2,879.000 4,501,291 25.07% 1,750,000 283,709 0,©0% 0.00% 0,00% 0.00% 0,00% 83,79% 0 2,302,000 4,629,000 4,785,000 / 3,37% 1,914,000 4,785,000 0.00% 150.00% 4,000 21,041,000 2,871,000 (4,785,000)-86,36% -266,67% -77,26% •100,00°% 315 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to City Facilities. City Faciliti Account Number 306.98.594,180.49.00 Prof Sys - Design for PV1t Sh Total Services 306,98.594.180,61.00 Capital - Land PW Shops 306,98,594.450.62,00 Capital - Buildings & Structures Total Other Total Supplies, Services and Other Projected 201E $ 2,302,000 2,302,000 2018 2019 2020 $ 2,302,000 $ $ 2,302,000 19, 897, 974 283,709 136,026 263,709 20,034,000 2,879,000 4,501,291 2,879,000 4,501,291 283,709 $ 22,336,000 $ 2,302,000 $ 2,879,000 $ 4,501,291 316 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 - 2022 PUBLIC SAFETY PLAN 305 Fund CIP *'Other After Six Page # PROJECT TITLE 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 54 Justice Center 26,596 23,515 0 0 0 0 50,111 46,714 0 55 Replace Fire Station 51 9,416 2,396 0 0 0 0 11,812 5,032 (2,150) 56 Replace Fire Station 52 * 2,963 13,749 957 0 0 0 17,669 10,750 (7,860) 57 Replace Fire Station 54 297 0 0 0 0 0 297 0 0 58 Fire Apparatus & Equipment 625 366 482 608 507 2,597 5,187 0 5,558 Grand Total 39,897 40,028 1,439 608 507 2,597 85,076 62,496 (4,452) Chances frorp 2017 to 201 CIP: None. " Fire Impact Fee List Projects (tees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. Fire Impact Fees effective January 1, 2009, Ordinance 2365. Amended on 5/7/18 by Ordinance No, 2571 317 2019 - 2024 Capital Improvement Program 51 9/27 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Justice Center Project No. 9.2E+07 DESCRIPTION:As part of the City's Public Safety Plan, build a Justice Center for the Police Department, Municipal Court, and Emergency Operations to ensure the continuity and improvement of City services. JUSTIFICATION: Almost all City buildings have structural and seismic concerns for public safety. Existing facilities are located throughout the City and could be consolidated for better function, use of space, and service to our citizens, Voter -approved Bond in 2016. Property acquisition on Tukwila International Blvd. Design in 2017/2018 with STATUS: construction scheduled for 2019/2020. MAINT. IMPACT: Improves public safety and efficiency for City operations. COI 'MENT: Public Safety Plan will be paid by voter -approved debt. Various City land sales are included in funding. FINANCIAL (in $000's) EXPENSES Design Land (R/W) Const. Mgmt, Construction TOTAL EXPENSES Through Estimated 2017 2018 2019 2020 508 47 555 2,9 14,8 2 7 17,869 1,725 460 6,573 17,838 26,596 6,375 17,140 23,515 2021 2022 2023 2024.BEYOND TOTAL 5,215 15„394 12„948 34,978 68,535 FUND SOURCES Public Safety Bond 22,026 Longacres Land Sale Tukwila Village Land Sales Traveler's Choice Land 305 Fund Balance (2.1,471) TOTAL SOURCES 555 17,869 17,869 40,675 2,000 2,289 750 (19,118) 26,596 1,000 22,515 23,515 0 0 0 0 0 0 0 0 62,701 2,000 3,289 750 (205) 68,535 318 2019 - 2024 Capital Improvement Program 52 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 51 Project No. 90830402 DESCRIPTION: As part of the City's Public Safety Plan, construct a new 11,933 square foot Fire Station 51 at South 180th Street and Southcenter Parkway. The existing Fire Station 51 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound. Expected growth in Tukwila South led to the donation of land for the new Fire Station 51 as part of the Tukwila South Development Agreement. Voter -approved Bond in 2016, Fire headquarters is currently located in Fire Station 51, but with the new STATUS: construction of Fire Stations 51 and 52, headquarters will now be at Fire Station 52. Design in 2018 with construction in 2019/2.020. MAINT, IMPACT: New facility will still require ongoing maintenance. Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee. Revenue shown in COMMENT: 2017 through 2031 is from the Tukwila South Development Agreement #14-065 for fire impact fees and was approved by Council on 6/2/14, FINANCIAL Through Estimated (in $000's) 2017 2018 2019 2020 EXPENSES Design 365 1,061 490 1,916 Land (RAN) 710 . 710 Canst. Mgmt. 2,034 967 3,001 Construction 84 6,892 1,429 8,405 TOTAL EXPENSES 1,075 1,145 9,416 2,396 0 0 0 0 0 14,032 2021 2022. 2023 2 4 BEYOND TOTAL FUND SOURCES Public Safety Bond 4,754 Land Donation/Sale 710 Tukwila South 500 Fire Impact Fees 51 Fire Impact Fees Exp 285 305 Fund Balance (5,225) TOTAL SOURCES 1,075 300 250 595 1,145 250 300 500 8,366 9,416 300 500 1,596 2,396 1,000 300 300 300 300 300 382 (1,600) (600) (682) 0 0 0 300 (300) 0 2,150 (2,150) 0 4,754 1,960 4,750 301 2,267 0 14,032 2019 - 2024 Capital Improvement Program 319 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 52 Project No. 90830405 DESCRIPTION: As part of the City's Public Safety Plan, construct Fire Station 52 with a 15,068 square foot fire station located in the City Hall Campus, at Southcenter Blvd and 65th Avenue South. Fire headquarters will now be at FS 52. The existing Fire Station 52 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound. In order to continue to provide fast response times, high quality service, and meet compliance with state law, Fire Station 52 must be replaced. Voter -approved Bond in 2016. Fire headquarters is currently located in Fire Station 51, but with the new STATUS: construction of Fire Stations 51 and 52, headquarters will now be at Fire Station 52. Design in 2019 with construction in 2020/2021, MAINT, IMPACT: New facility will still require ongoing maintenance. COMMENT: Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee list. FINANCIAL in $000's) 2017 2018 2019 2'020 2021 2022 2023 2024. EXPENSES Design Land (RAN) Const. Mgmt92 2,718 364 3,174 Construction 237 11,031 593 11,861 TOTAL EXPENSES 169 772 2,963 13,749 957 0 0 0 0 18,610 Through Estimated 756 16 2,634 BEYOND TOTAL FUND SOURCES Awarded Grant Public Safety Bond Land Sale Fire Impact Fees Expected 305 Fund Balance 169 TOTAL SOURCES 169 772 772 10,000 750 (7,78; 2,963 13,749 13,749 957 957 Project ©cation 0 10,000 750 7,860 7,860 (7,860) 0 0 18,610 320 2019 - 20.24 Capital Improvement Program 54 CITY OF TUK IILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 54 Project No, 91630402. DESCRIPTION: As part of the City's Public Safety Plan, replace/remodel Fire Station 54, JUSTIFICATION: The existing Fire Station 54 is too small to house needed fire apparatus and equipment and is also seismically unsound, As Fire Station 54 is in the correct location, in 2t119 the City will review options for remodeling Fire Station STATUS:54 to determine appropriate next steps. MAINT. IMPACT: Facility will still require ongoing maintenance, COMMENT: Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee list. FINANCIAL Through Estimated (in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (RNV) Const. Mgmt Construction TOTAL EXPENSES 143 143 169 893 1,062 156 20 121 297 0 0 0 FUND SOURCES Awarded Grant Public Safety Bond Fire Impact Fees Fire Impact Fees Expected 305 Fund Balance 143 TOTAL SOURCES 143 1,062 1,062 297 297 0 0 468 893 20 121 0 0 0 0 0 1,502 1,502 2019 - 2024 Capital improvement Program 55 321 CITY OF TUK)iV"ILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Fire Apparatus & Equipment Project No, 91630401 DESCRIPTION: Fire trucks and fire equipment must be purchased on a regular basis. Funding this life/safety equipment via a voter -approved bond guarantees that the Tukwila Fire Department is funded. JUSTIFICATION: Safety and well-being of Tukwila citizens and visitors, STATUS: Voter -approved bond in 2016. Purchase of apparatus and equipment ongoing, MAINT. IMPACT: COMMENT: Public Safety Plan will be paid with voter -approved debt. FINANCIAL (in $000's) EXPENSES Through Estimated 2017 2018 2019 2020 Design Land (R/W) Apparatus & Equip 749 Construction TOTAL EXPENSES 749 FUND SOURCES Awarded Grant Public Safety Bond 12,127 Fire Impact Fees Fire Impact Fees Expected 305 Fund Balance (11,378) TOTAL SOURCES 749 3,506 3,506 3,506 3,506 625 625 625 625 368 368 368 368 2021 482 482 482. 482 2022 2023 2024 BEYOND TOTAL 608 608 608 608 507 2,597 507 2,597 507 507 2,597 2,597 5,558 2,873 2,685 5,558 0 0 15,000 0 15,000 0 15,000 0 0 0 15,000 Capital Equipment Purchases, 2017 Self Contained Breathing Apparatus (SCBAs) and bunker gear Administrative vehicles and Emergency Operations vehicle 2018 Bunker gear and Mobile Data Computer Aerial Ladder and two fire pumpers 2019 SCBAs, SCBA Fill Station, bunker gear, extrication equipment, and body armor Two Training vehicles 2020 Bunker gear and helmets Battalion Chief vehicle and Rescue Truck 322 2019 - 2024 Capital Improvement Program 56 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 CITY FACILITIES 306 Fund CIP "Other After Six Page # PROJECT TITLE 2019 2020 2021 2022 2423 2024 TOTAL Sources Years 60 Public Works Shops 2,879 4,501 0 0 0 0 7,380 8,750 0 Grand Total 2879 4,501 0 0 0 0 7,380 8,750 '" Denotes other funding sources, grants, or mitigation. Changes from 2015 to 2017 CIP: Added new 306 Fund for City Facilities 60 Changed name from City Maintenance Facility to Public Works Shops 323 2019 - 2024 Capital Improvement Program 57 9/27/201e 324 2019 - 2024 Capital Improvement Program 58 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Public Works Shops Project No. 91630501 DESCRIPTION' Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current ,JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility, MAINT. IMPACT: COMMENT: Improves safety and efficiency for First Responders and maintenance operations. Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated (in $000"s) 2017 2018 2019 2020 2021 EXPENSES Design/PM Land (RAN) Const. Mgmt. Construction TOTAL EXPENSES 284 284 357 21,979 22,336 1,379 1,500 2,879 1,501 3,000 4,501 0 2022 2023 2024 T 0 0 BEYOND TOTAL 0 3,521 2.1,979 0 4,500 30,000 FUND SOURCES Enterprise Funds Councilmatic Bond Mitigation Received Mitigation Expected 306 Fund Balance TOTAL SOURCES 284 284 10,000 10,000 2,336 22,336 3,750 3,750 (4,621) 2,879 1,250 3,251 4,501 0 0 15,000 13,750 0 0 1,250 30,000 2013 - 2024 Capital Improvement Program 59 325 326 Public Safety Comm mute......................e,......,......,..4,..r.,.,..m.........................,.....,e,..,,,.....,...a......a...,,..........October1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is Likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2419-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 327 328 Upcoming Meetings & Events October/November 2018 22nd C4lsrrtday) 23rd (To day" sportation & Infrastructure C mte., 5-30 PM (Hazelnut (:'r ntercnce Rcrrrrn Council Committee of the Whole Mtg.- 7:00 PM (Council Chambers) COW to be smtncdiatcly d by a. Special Meeting. v Community' Development & Neighborhoods C mte., 5:30 PM (Hazelnut Cort/ercnce Iloont) da 24Ih (Wednesday) {`Fhursdiav 26 - City Council Special Budget Work Session 5:30 PM (Council Chamber) Autumn Harvest Carnival 6:00-1300PM (Tukwila Community Center) $2.00 per child (for ages 1-12), Join in the fun with a costume contest„ crafts, games and much more. Healthy dinner option available for purchase. lrtaosning Commission, 6:30 PM (Council Chambers) Ist (I hursday)- Equity=&.. Social Justice Commission. 3:15 PM (Hazelnut Room) rid (F`riday°) ila Intl. Blvd. Trash Pickup Day t 00 — 10,00 AM For location or information contact Sharon Mann 206-200-3616 28th (Sunday) .Arts(onsruisstein 3rdWec1.,S.(10a r,'lukyvilaCommunity Center. Cr. 06-767-2305, Civit Service C'"emusissien: 2atd Me n., 5:00 PM, Human Resources Conf. Room. Contact Vfitlaelle (3ozd}art tar 206.43I-218.7. >Consnaunity Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 era I- nut C Room Contact Laurel Humphrey at 206-433-8993. (A) An interagency agreement with King County for the take to Sound Trail. (.3) An baerlocal Agreement ment with he City of Seattle,for hearing examiner services.. (C) A resolution updating rental housing fees. ID) .A resolution,fOr DCD — e^ui5fit. Works fees, (1) .9 resolution adopting the 2019 Legislature ,Agenda, COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thugs., 6:.30 PM, Dussamish Conference Room. Contact Chris foreman at 206431-2197 r Equity & Social Justice Commission: 1st I"hurti.. S I5 Psi, Hazelnut Conf Room. Contact ,t?ta aVavarro at 2006-454-7564. t>:Finance Committee: 1st & 3rd rues., 5:30 PM, Hazelnut Cont. Room Contact Laurel Humphrey at 206-433-8993. Library Advisory Board; let "'Cues., 5:30 FM- Community Center. Contact Stephanie Gardner at 206-:76'- 2342. Park Commission: 2nd Wed., 5:30 pna, Community Center. Contact Robert Eatorr at 206-767-2332., Planning Commission/Board of .Architectural Review: 4'^ "Churs., 6.30 Pita Council Chambers at City Hall.. Contact Il3netta d3ivens. at 206-431-36700, >Public Safety Committee: 1st & 3rd. Mon„ 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993 "Transportation and Infrastructure Committee; 2nd & 4th Mon,, 5:30 PM, Hazelnut Conf Room, („ontat i Laurel Humphrey at 206-4334 993, (I) 2019 Overlay r�. Repair Program Design Consultant Selection and Agreement (I3) Traffic Cahaung. Safety Improvement Priorities, (Cl rSeighhorhood l'ra/fie Calming Program. (D) 2019 Legislative Agenda Resolution, (L) 2019 Budget Proviso for Seal`ac International Airport Impact Study, > Tukwila Historical Society: 3rd-fhuts., 7:00 PM, Tukwila Heritage & Cultural Center 14475 59'h Avenue S. Contact Louise Jones -Bryn it at 206-.244-4478 , ukwila Int"I. Blvd. Action Cmte; 2nd Cues.., 7`00 PM, Valley View Sewer Dist ct (' ntact C"hief Linton at 206-433-1815. 'The \lu'cum uC Fright' Sponsored by the City tit Tukwila 10:00 atn -- 3;(10 pm. Visit Museum of Flight and click on the: calendar. d (Saturday 329 MONTH October November Tentative Agenda Schedule MEETING 1 - REGULAR 5 Special Presentation: An update from the Equity and Social Justice Commission, Proclamation: A proclamation recognizing November as "Hunger and Homelessness Awareness Month " Consent Ageraq_a: -Authorize the mayor to sign an amendment to Contract #18-132 with Prothman, Company. -Authorize the Mayor to sign an amendment to Contract #18-035. with Cabot Dow, Unfinished Business: -Authorize the Mayor to sign a contract with SJKS Architects for services for the Public Safety Plan,, -An ordinance adopting a new chapter of the Tukwila Municipal Code authorizing the use of automated traffic safety cameras and adopting standards related to thereto.. -A resolution establishing a compensation policy for City employees and repealing Resolution #1796„ -An ordinance to increase the tax on certain gambling activities, -A resolution repealing Resolution #1913 and adopting a revised Business License fee. -Authorize the purchase of a new cashiering system. MEETING 2 - COM. 8 13(Tuesday) 15 19 MEETING 3 - REGULAR MEETING 4 - C.O.W. 22 See agenda packet cover sheet for this week's agenda. 26 330