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Home My WebLink AboutSpecial 2018-12-10 Item 2D - Purchase - Fire Department Replacement Extrication Equipment "Jaws of Life" for $113,000COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayor'syieiv Coun,i I review 12/10/18 CF ITEM INFORMATION ITEM No. Spec 2.D. STAFF SPONSOR: CHRIS FLORES ORIGINAL AGENDA DATE: 12/10/18 A(MNDA ITEM MIN Fire Department Extrication Equipment Replacement cATI:A;()RY El Discussion Mtg Date Z Motion Mtg Date 12/10/18 E Resolution elfigDate [ Ordinance A/1,g Date E Bi d Award Mtg Date El Public Hearing AI Date [ Other Mtg Date SPONSOR El Cotencii [Mayor EHR EDCD [Finance Fie El ' "S EP&R )o/ice Pir/ ElCinul Si) oNSole S Replacement of aged and technologically disadvantaged vehicle extrication equipment SUMMARY with modern equipment designed to defeat advanced vehicle design and construction. Modern equipment is less cumbersome and more environmentally friendly. Funding for replacement is designated in the Public Safety Plan Bonding. RIN11,;W1:1) BY E] C.O.W. Mtg. El CDN Comm 111 Finance Comm. Z Public Safety Comm. [1] Trans &Infrastructure El Arts Comm. El Parks Comm. El Planning Comm. DATE: 12/03/18 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPoNsoR/ADmIN. CommITIEE Approve purchase of equipment through designated funding Unanimous Approval; Forward to 12/10 Special Mtg. Consent COST IMPACT / FUND SOURCE ExITNDITLIRF:REQUIRkl) AMOUNT BUDGETED APPROPRIATION REQUIRED $113,000.00 $113,000.00 $113,000.00 Fund Source: PUBLIC SAFETY BOND Comments: Order in 2018, ahead of price increase. Delivery and Billing in 2019. MTG. DATE RECORD OF COUNCIL ACTION 12/10/18 MTG. DATE ATTACHMENTS 12/10/18 Informational Memorandum dated 11/21/18 Quotes from vendor including credit for trade-in of existing equipment Additional summary document provided at 12/3/18 Public Safety Committee Minutes from the Public Safety meeting of 12/3/18 95 96 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Jay C. Wittwer, Fire Chief BY: Chris Flores, Assistant Fire Chief CC: Mayor Ekberg DATE: November 21, 2018 SUBJECT: Extrication Equipment Replacement ISSUE Replace existing vehicle extrication equipment, sometimes referred to as the "Jaws of Life." BACKGROUND The current equipment was purchased through a FEMA Grant 14 years ago. Service and performance have become problematic. Reactive maintenance must be performed with regularity, and improvements in vehicle safety technology present significant challenges to the existing equipment. The current equipment must be connected via hydraulic lines to a gasoline engine power head. The proposed replacement equipment is battery powered and completely self-contained, does not rely on a gasoline engine power head, is more environmentally friendly, and is stronger and designed to defeat modern vehicle design and construction. DISCUSSION Given Tukwila's location with regard to major transportation routes and corridors, department personnel respond to significant numbers of motor vehicle accidents involving passenger and commercial vehicles. It is imperative that department extrication equipment be reliable and current with the challenges presented by vehicle technology. FINANCIAL IMPACT The financial impact is not more than $113,000.00 as the City will receive a $12,000.00 trade-in credit for old equipment. $113,000.00 is identified in the Public Safety Plan Bond for expenditure in 2019. Delivery and billing to take place in 2019. By placing an order in 2018 the City will avoid an approximately 5 % manufacturers price increase. RECOMMENDATION The Council is being asked to consider the purchase of four sets of extrication equipment with associated accessories at the December 10, 2018 Committee of the Whole Meeting and Special Meeting to follow that same night. ATTACHMENTS -Quotes form vendor including credit for trade-in of existing equipment 97 98 Ph: 206-622-2875 TF: 800-426-6633 Fax: 253-236-2997 nwsales@lncurtis.com DUNS#: 00-922-4163 CUSTOMER: Tukwila Ciity Fire Department 6200 Southcenter Blvd. Tukwila WA 98188 REQUISITION NO. Hurst Quote F.O.B. FTSP CURTIS TOOLS FOR HEROES SHIP TO: Tukwila City Fire Department Chief Flores 444 Andover Park E. Tukwila WA 98188 REQUESTING PARTY Chief Chris Flores SHIP VIA Best Way QUOTATION NO. ISSUED DATE 106003 12/05/2018 SALESPERSON Puget Sound John Cefalu jcefaluCa lncurtis.com 206-661-3296 CUSTOMER NO. C3275 REQ. DELIVERY DATE TERMS Net 30 Northwest Division 6507 S. 208th St. Kent, WA. 98032 www.LNCURTIS.com Quotation No. 106003 Quotation EXPIRATION DATE 12/31/2018 CUSTOMER SERVICE REP John Cefalu jcefaluCa�lncurtis.com 206-661-3296 OFFER CLASS FR NOTES & DISCLAIMERS THANK YOU FOR THIS OPPORTUNITY TO QUOTE. WE ARE PLEASED TO OFFER REQUESTED ITEMS AS FOLLOWS. IF YOU HAVE ANY QUESTIONS, NEED ADDITIONAL INFORMATION, OR WOULD LIKE TO PLACE AN ORDER, PLEASE CONTACT YOUR SALESPERSON OR CUSTOMER SERVICE REP AS NOTED ABOVE. LN QTY 1 4 EA 271555000 HURST 2 4 EA 272788000 HURST 274085000 HURST 3 1 EA 4 6 5 4 6 6 7 6 EA 272080910 HURST EA 272085412 HURST PPSP555E2V PLASTIX PPS788E2V PLASTIX UNIT PART NUMBER DESCRIPTION SP555E2 EDRAULIC 2 28" SPREADER PACKAGE - CONSISTING OF: 1 - SP555E2 SPREADER 1- CHARGER 2- EXL BATTERIES S 788E2 EDRAULIC CUTTER PACKAGE, CONSISTING OF: 1- S 788E2 CUTTER 1-CHARGER 2- EXL BATTERIES R421E EDRAULIC 2 RAM PACKAGE - CONSISTING OF 1- R421E2 RAM 1-CHARGER 2- EXL BATTERIES . EDRAULIC DC BANK CHARGER 110V POWER SUPPLY ADPTR PLUG F/ EDRAULIC 2 HURST VERTICAL MOUNT FOR SP555E2 EDRAULIC CUTTER GEN 2 VERTICAL MOUNT HURST 788E2 CUTTER Page 1 of 2 UNIT PRICE $10,278.00 TOTAL PRICE $41,112.00 $9,205.00 $36,820.00 $7,365.00 $7,365.00 $1,575.00 $9,450.00 $660.00 $2,640.00 $235.00 $1,410.00 $225.00 $1,350.00 99 Ph: 206-622-2875 TF: 800-426-6633 Fax: 253-236-2997 nwsalesca7lncurtis.com DUNS#: 00-922-4163 CURTIS TOOLS FOR HEROES Northwest Division 6507 S. 208th St. Kent, WA. 98032 www.LNCURTIS.com Quotation No. 106003 LN QTY UNIT PART NUMBER DESCRIPTION UNIT PRICE TOTAL PRICE 8 6 PPHUR-CORD-BKT Bracket for Hurst eDraulic 110V cord (wall or $100.00 $600.00 PLASTIX floor mount) 9 2 PPR412E2 PLASTIX MOUNTING BRACKET FOR R412E2 RAM $210.00 $420.00 TRADE IN CREDIT OFFERED FOR HOLMATRO SYSTEM CONSISTING OF CUTTER, SPREADER, RAM, HOSES AND POWER UNIT. ONE SYSTEM ALLOWED FOR TRADE IN FOR EACH HURST EDRAULIC SYSTEM PURCHASED (CONSISTING OF CUTTER, SPREADER AND RAM.) TRADE IN CREDIT IN THE AMOUNT OF $3,000.00 PER HOLMATRO SYSTEM. PLEASE NOTE PRICE INCLUDES END USER START UP AND TRAINING. THIS CAN CONSIST OF ONE TRAIN THE TRAINER CLASS (8 HOURS) OR DIRECT SHIFT TRAINING FOR EACH OF YOUR THREE SHIFTS (3 DAYS X 4 HOUR CLASS) DUNS NUMBER: 009224163 SIC CODE: 5099 FEDERAL TAX ID: 94-1214350 THIS PRICING REMAINS FIRM UNTIL 12/31/2018. CONTACT US FOR UPDATED PRICING AFTER THIS DATE. Page 2of2 Subtotal $101,167.00 Tax Total $10,191.70 Transportation $750.00 Total $112,108.70 100 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes December 3, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Raejean Kreel, Bruce Linton, Rachel Bianchi, Trish Kinlow, Kim Walden, Chris Flores, Jay Wittwer, Laurel Humphrey CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Resolution: 2018 Comprehensive Emergency Management Plan Staff is seeking Council approval of a resolution that adopt the City of Tukwila 2018 Comprehensive Emergency Management Plan (CEMP). Staff is proposing no changes to the CEMP that was adopted in 2014 at this time, but state law requires renewal every five years in order to maintain eligibility for federal grants. A more thorough review and update will be conducted in 2019. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 10, 2018 SPECIAL CONSENT AGENDA. B. Fire Department Purchase of Extrication Equipment Staff is seeking Council approval to purchase four sets of extrication equipment ("jaws of life") in the amount of $100,590.30 using Public Safety Plan bond funds. The current equipment is fourteen years old and needs replacing. The proposed new equipment is battery powered, more environmentally responsible, stronger, and designed to defeat modern vehicle design and construction. Committee members expressed support for the purchase but requested a single page showing the total cost. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 10, 2018 SPECIAL CONSENT AGENDA. C. Contract Amendment: Weinstein Architects and Urban Designers Staff is seeking Council approval of Amendment No. 2 to Contract 17-068 in the amount of $383,462 with Weinstein Architects & Urban Designers for the design of the new fire stations. This addition will compensate the A&E team for the approximately 5% of additional costs to Stations 51 and 52 that resulted from the removal of Station 54. There are also some additional fees associated with the Council's decision to make Station 52 a drive -through station and retaining various alternates associated with each station. The increase to the contract is within the existing Council -approved budget for Stations 51 and 52. Mr. Goldblatt stated that this amendment will capture the A&E scope for the rest of the project. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 10, 2018 COMMITTEE OF THE WHOLE AND SPECIAL MEETING. 101