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HomeMy WebLinkAbout2019-03-18 Public Safety MinutesCity of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes March 18, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Dennis Robertson, Chair; Kate Kruller, Zak Idan Staff: David Cline, Rachel Bianchi, Bruce Linton, Kimberly Walden, Jay Wittwer, Peggy McCarthy, Vicky Ca risen Guests: Justine Kim, Shiels Obletz Johnsen; Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Public Safety Plan: Justice Center Mini-MACC and Fire Station 51 MACC Staff updated the Committee on the Justice Center Mini-MACC and Fire Station 51 MACC. The Justice Center is under the adopted budget by $1,332,337. The increase from the previous meeting is due to an additional $147,525 from project soft costs that was not calculated into the original presentation. All of the bidding is complete for Fire Station 51. The project is over budget by $1,541,632. This includes four alternates that total $312,015, which include: fire hydrant at the rear apron, bi- fold doors, SCBA parts washer rough in and the underground utility work that needs to be done to support a future fuel -filling station. The Administration recommends moving $1,541,632 from the Justice Center budget to the Fire Station 51 project by utilizing the Justice Center savings of $1,332,337, and the remaining from the contaminated soils allowance in the Justice Center budget. When the Justice Center budget was created, the City was not able to have access to the property for necessary tests, so a large allowance was created for contaminated soils in the event of a worst -case scenario. Now that the necessary testing is complete the project team does not believe it will need as much as was originally budgeted for that line item. The Administration recommends moving forward with both projects. Committee members discussed concerns, which included the overall status of the City's budget. Staff indicated that the City is in a better position than what the adopted 2019/2020 budget forecasted and will update the six -year plan for the Committee of the Whole discussion on this issue. Public Safety Committee Minutes March 18, 2019 Councilmember Kruller raised concerns regarding the variance from original budget for the Public Safety Plan and requested a chart showing the difference between the original and amended budgets. She also raised concerns over not having enough information to make a decision at this time and recommended forwarding to full Council without a Committee recommendation. Councilmember Idan asked questions regarding: (1) Is it appropriate to move money between different projects in the Public Safety Program? (Staff and Legal have stated it is) (2) Did the Fire Fighters agree with the Alternates chosen? (staff said the Union President participated in the discussion and agree with the choices) (3) Why wasn't the error in the location of the street power caught sooner? (staff said initial information used was as -built drawing that wasn't correct) Councilmember Idan agreed that it would be better to wait until all of the project were bid so that a decision could be made in total. Chair Robertson was comfortable with the Administration recommendation but cautioned that he believes the full Public Safety Program will be over budget because: (1) Only 30% of the Justice Center (the mini-MACC) has been bid and it is the not the part that FS51 went over on. (2) FS52 is more expensive than FS51 and it has not been bid at all yet so it will likely go over by more than 1.5million. He believes the Finance Committee should begin identifying how to find additional funds. The Committee members and staff discussed the costs/problems associated with waiting on the decisions until sometime in August when the City has full bids (MACCS) for both Fire Stations and the Justice Center. Besides the dollar costs associated with delays, FS51 and the Justice Center would have to be rebid because the bids are only good for 60 days. Also, the dry part of 2019 would be missed. The Committee decided to forward the item to the Committee of the Whole without a recommendation so that the entire Council could discuss and ultimately make a recommendation. FORWARD TO MARCH 25, 2019 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned 6:35 p.m. p°r Committee Chair Approval Summary by RB