The URL can be used to link to this page

Home My WebLink AboutCDN 2019-07-23 COMPLETE AGENDA PACKETCity of Tukwila Community Development & Neighborhoods Committee De'Sean Quinn, Chair 0 Dennis Robertson 0 Verna Seal AGENDA TUESDAY, JULY 23, 2019 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Distribution: D. Quinn D. Robertson V. Seal K. Hougardy Z. Idan Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Port of Seattle South King County Fund. Andy Gregory, Port of Seattle. Brandon Miles, Business Relations Manager b. Use of Tukwila's marks and logos. Brandon Miles, Business Relations Manager c. King County -Cities Climate Collaboration (K4C): (1) Update on K4C. (2) PSE Strategic Energy Management Interlocal Agreement. Moira Bradshaw, Senior Planner 3. ANNOUNCEMENTS 4. MISCELLANEOUS Draft 2019 Analysis of Impediments to Fair Housing a. Discussion only. b. Discussion only. c. (1) Discussion only. (2) Return to August 13 Community Development and Neighborhoods Committee meeting. Discussion only. Pg.1 Pg.15 Pg.19 Pg.21 Pg.25 Pg.49 Choices Draft 2020-2024 Consolidated Housing and Community Development Plan Documents located at https://www.kingcounty.govidepts/community-human- servicesihousing/plans-reports.aspx Next Scheduled Meeting: Tuesday, August 13, 2019 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk(@TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor I FOR ATIO AL E ORA DU TO: Community Development and Neighborhoods FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: July 16, 2019 SUBJECT: Port of Seattle South King County Fund ISSUE The Port of Seattle (the "Port") has requested to brief the Council regarding the South King County Fund (SKCF). The Port is seeking feedback from the City. BACKGROUND In November of 2018 the Port of Seattle Commission passed a motion creating the SKCF. The motion read in part: "There shall be an Airport Community Fund, which will designate $750,000 in 2019 to be used to provide airport communities resources and support, as allowed under law. Additional funding shall be designated for the Airport Community Fund over five years not to exceed a gross allocation of $10 million between 2019 and 2022, inclusive." The Port is currently completing public outreach regarding the SKCF and has been briefing City Councils of some of the airport communities'. It does appear that funds can be awarded to projects outside of the airport communities on a case by case basis. The Port is currently developing criteria for the proposed project and soliciting input from stakeholders. DISCUSSION If developed correctly, the SKCF could provide a source of funds for a variety of projects and programs in the City. Staff has some initial questions and suggestions for how the program should be developed. 1. Who can apply for the funds? Can only cities apply for the funds or could other entities, such as school districts or non -profits apply for the funds? Staff has no position on this item. 2. Do the funds have to be used to directly address impacts associated with the Sea-Tac Airport or can they be used to improve the overall quality of life of community members in the City, without a direct tie to impacts associated with the Airport? Staff would encourage that the funds be used to address quality of life issues in the City without having to make a direct connection to the Airport. Tukwila, like the other Airport communities struggles with many of the factors associated with being near a large airport such as Sea-Tac. The funds could help to address some of these issues. Airport communities are generally considered Tukwila, SeaTac, Burien, Des Moines, Normandy Park, and Federal Way. INFORMATIONAL MEMO Page 2 3. Do cities that partner with other cities on a program or project increase their chances of obtaining funds? While many south King County cities face similar issues, it is also important to remember that Tukwila, which is not located directly next to the Airport or below the take off and landing approaches, has different issues than the other cities. Staff would urge caution with requiring cities to partner with each other in order to obtain funds since it could create a situation where unique issues for Tukwila could not be addressed. Based upon the limited information currently available on the SKCF, staff has generated some initial ideas for use of the funds. These are being provided for discussion only in order to help generate a conversation should the City decide to pursue funds. Any formal application for the funds will go through the City's normal grant review and approval process. 1. Work with local health non -profits to improve health outcomes of Tukwila residents. 2. Tukwila residents are heavily impacted by air quality impacts associated with airports, freeways, and rail activities in and near the City. Working with the Puget Sound Clean Air Agency and Seattle King County Public Health, a program could be developed to improve air quality, such as replacing remaining wood burning stoves in the City with EPA approved wood burning stoves or gas stoves. 3. Increased services and support for minority owned small businesses on Tukwila International Blvd. 4. Work on an outreach plan for the upcoming 2020 United States Census to encourage Tukwila residents to participate. 5. Should the City Council decide to move forward with on -street parking on Tukwila International Blvd, the City could use the funds for needed signage, striping, and public education. FINANCIAL IMPACT None at this time. In the future it may be required for the City to make a cash match to obtain funds under the SKCP. RECOMMENDATION Discussion Only. The purpose of the presentation to the Committee is to engage with the Committee and for members to gain insight into the SKCP. Working with Council staff, Administration will provide the Port with a formal comment letter. The Committee may want to forward this item to the full City Council for further discussion. ATTACHMENTS • PowerPoint slides from Port of Seattle. 2 Z:\Council Agenda Items1Mayor's Office\STAFF MEMO, PORT GRANT PRES,.docx x W ectives • Introduce the Fund's origin. • Define the principles. • Provide context for spending within the Port's statutory authority. • Present the outreach plan. • Allow some time for Q&A. rigin of the South in County Fun In November of 2018, Port Commission passed a motion creating the SKCF as follows: "There shall be an Airport Community Fund, which will designate $750,000 in 2019 to be used to provide airport communities resources and support, as allowed under law. Additional funding shall be designated for the Airport Community Fund over five years not to exceed a gross allocation of $10 million between 2019 and 2023, inclusive." Commission- t 'rinci les (1 of 2) • The SKCF will be used to fund projects in the South King County area: Defined as near -airport communities, with other locations considered on a case -by -case basis, depending on the merits and type of program or project. • The SKCF will prioritize community input to inform Port decision making: Recognizes the importance of community participation and the Port governance role. • The SCKF will support Port equity policies and practices: Gives underrepresented communities access to opportunities, and uses equity policies to evaluate potential initiatives and establish desired outcomes. • The SKCF will provide added benefit: Adds to current Port programs to address airport noise, increased environmental health, and sustainability. Commissio t inci les (2 f 2) • The SKCF will prioritize projects that are ready to proceed: Prioritizes measures that we can implement now or within a short time frame. • The SCKF will build on established programs and commitments to fulfill current obligations: Sets priorities based on established programs and thresholds. • The SKCF will promote innovation: Provides the opportunity to explore innovative techniques that could lead to major longer -term benefits. • The SKCF will encourage matching funds where possible: In -kind or other funds to stretch dollars and impact. rtut r ut rit • The Port of Seattle is a "Limited Purpose" government as defined by the legislature. • There are statutory limits on the Port's use of funds. • The Port is developing project selection criteria based on these limits. nt Strate 1. Formative engagement (Summer 2019) 1. Local elected officials 2. "Grass top" community leaders 3. Established stakeholder groups 2. Fund promotion, management and distribution (Fall 2019 and beyond) 1. Community Advisory Panel for deep equity engagement 2. Community open houses 3. Stakeholder Groups and Elected Officials 4. Broad fund marketing and advertising = Formative Engagement = Promotional Engagement Highline Forum briefing Commission adoption of Principles StART briefing Highline Forum briefing Airport City Council Briefings Stakeholder interviews / outreach to "grass -top" community leaders StART input session ulti-cultural/equity-based groups iu'ncheon principles and equity -based engagement plan Community Equity Advisory Panel recruitment meetings South King County Community Open Houses or breakfast} to share. Community Equity Advisory Panel Engagement South King County Fund Launch SKCF promotion and continued equity engagement What We're Asking from You: • Given the principles outlined in this presentation, and recognizing the statutory constraints on the Port's spending authority, we want to hear your ideas. • Several opportunities to provide input: Highline Forum (7/31/19) — StART Meeting (8/28/19) — Please email us at or contact Andy Gregory, Environmental Engagement Program Manager ummary Fund includes $10 M over 5 years to be distributed in accordance with the principles. Selection criteria will be based within the scope of the Port's statutory spending authority. Engagement will be thorough and include both formative and promotional outreach Please share project ideas with your Mayor and City Manager. Sea e. W 14 City of Tukwila Allan Ekberg, Mayor I FO ATIO AL E ORA DU TO: Community Development and Neighborhoods FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: July 15, 2019 SUBJECT: Use of Tukwila's Marks, Logos and City Seal ISSUE Staff would like Council input on the use of certain marks, logos and the City seal related to City business. BACKGROUND In December of 2017, the City Council adopted a motion endorsing the Tukwila Brand Blueprint, Brand Checklist, and Brand Style Guide, prepared by Total Destination Marketing', for usage in the City efforts to promote the City to both day and night tourists. This concluded the City's extensive brand development efforts focused on tourists. This brand development effort was not a citywide branding effort or intended to be used for general purpose City governmental operations. Tukwila Tourism Wordmark (the "Wordmark")2 1112111h The Tukwila wordmark does not replace the City seal, which is used for general city business. Copies of all three documents can be found in the online records center. Staff can also provide hard copies if needed. 2 The City also partners with the Cities of Des Moines and SeaTac under the "Seattle Southside" brand. The Tukwila mark is not intended to replace the Seattle Southside brand. 15 INFORMATIONAL MEMO Page 2 16 Tukwila City Seal (the "Sea|") Since adoption in2D17.the City has used the Tukwila vvordDlarkmopart ofcampaigns to promote the City to tourists, with our tourist partners, and for lodging tax business. Staff has identified some additional possible uses Ofthe Tukwila wOFd0@[kwhere staff would like input from the City Council. For 8X80p|e, one of the recommendations in the adopted "Tukwila Brand Checklist" was to install new gateway and wayfinding signage in tourist areas (Southcenter District, near StaifiF8Sports, and near the Museum ofFlight) 0fthe City. Additionally, Economic Development would like to use the VVoPd0@[k in its activities to promote the City to prospective businesses and for Economic Development's daily operations. DISCUSSION K8@Dy businesses and 8DbUea use more than one mark orlogo ho promote themselves. Having multiple marks o[logos can be beneficial when communicating todifferent audiences. The table below briefly outlines how staff is proposing that the Tukwila wordmark be used versus the City @9a1. Additionally, staff iS also ghOVViOg hVVV individual department marks would be used. Using the Tukwila wordmark over the City seal in limited circumstances provides the following 1. Readability For digital and printads, the vvordOnerhineasier boread from adistance. The word "TUhVV|a"can easily be seen. |fall someone saw igthe VVOFdDl8d<.they know immediately that itiSreferencing "l-UkVVi|a."However, if someone just sees the seal, they would have tOlook closer b]see the word "TukWi|a." 2. Usability. The wordmark is easier to use, especially in a digital format. In fact, it was designed specifically for digital uses. The VVoRd0arkcan bemanipulated t0different sizes without losing readability. Once the City seal iareduced insize the readability can be lost. 3. Voices. The vvordrn8[kand City seal can each have adistinct ''voice.^ This ieamajor advantage of using multiple seals O[marks. The vvOrdD1@[kcan be used for advertising, while the seal iereserved for general governmental business. C:\Users\Brandon-m\AppDat�LocaKMicrosoft\Windows\lNetCach�Content.Outlook\LWDZNIVO\Wordmark and Seal Memo (002).docx INFORMATIONAL MEMO Page 3 Design. The vvondn1orkkadesigned tobeinoorporatedintothad i nofonadorprnnooUonand it works well when used in this manner. Possible Usages ofthe City Seal and Tukwila UVondnmark Usage City Seal Department Marks (Fire, pD,and Parks) TukvvUaWondnnark General City Business(government busi utility bills, etci Tukwi|awa.gov. Future Business Pmmotionwebsite � Visitor and Things ToDmVVgbsite(not yet developed). Social media, operated bvCommunications, ' Police, and Fire. `/ ~/ Social media, operated byEconomic Development promoting the City tntourists and business investment and recruitment. . V Vehicles E'SiQnaturesonernai|s Events and activities using lodging tax funds. Business Recruitment and Promoting City to and for Businesses Economic Development Operations Business Cards, Envelopes, and Stationary Economic Development Partnerships (Soundside and Seatt|eSouthside Chamber). Would include presentations made at these organizations, promotional materials, etc. *^ Partnerships related totourism (Seattle Southside Regional Tourism Authority, Visit Seattle, Seattle Sports Commission, etc.) � City Seal Department Marks (Fire, PD, and Parks) City Wordmark 'Using|odungtaxfunds,nneexisbngvehkclemaybevvrappedasadvertisement.Thisvehidecnu|dbe used for tourism related activities and events sponsored bvlodging C:kUsers\Brandon-m\AppData\LocalkMicrosoft\WindowskINetCache\Content.Outloo0LWDZNIV0Wordmark and Seal Memo (002).docx 17 INFORMATIONAL MEMO Page 4 SignageotCity facilities (City Hall, Fire Stations, T[C,etc.) `/ / Gateway SignageInto the City Will beexamined aspart oftourist signageprogram. Directional 3ignagein 3nuthcenterDistrict, around 5tarfi[e6ports, Museum ofFlight, and Tukwila South. Will beexamined aspart oftourist signaguprogram. Street Pole Banners in SoutbcenterDistdct, along East Marginal Way (near Museum ofFlight) and around Starfire Sports. Will beexamined aspart oftourist signaBeprogram. Over roadway banners in 5nuthcenterDistrict, near Museum ofFlight, and StarfireSports. Will beexamined aspart nftourist signageprogram. Regu|atorySignage (subject toother limitations, such as Manual for Uniform Traffic Control, etc,) ~/ Interpretative 5ignagein 5puthcenterDistMct r/ °' SignaQeonpodium for News Conferences (would depend mnthe City speakers and issue) v~ ,' ,/ Economic Development Usaqe For the reasons outlined above, staff is proposingthat the wmrdmarkLeused for most economic development functions. Economic Development does oconsiderable amount of outreach and promotion of the City to current and possible future businesses. RECOMMENDATION Staff is seeking Committee discussion and input, and will present this information tothe full Council ifrequested. ATTACHMENTS None. 18 CoZNNO�vordmomand Seal Memu(0V2).docx City of Tukwila Allan Ekberg, Mayor INFOR ATIO AL E ORA DU To: Department of Community Development and Neighborhoods From: Jack Pace, Community Development Director By: Moira Bradshaw and Maxwell Baker Copy: Mayor Ekberg Date: July 3, 2019 Subject: King County Cities Climate Collaboration (K4C) Briefing ISSUE What actions can the City take to meet its carbon reduction commitment? BACKGROUND As part of the City's collaboration with our partners in K4C, the City agreed to aim for taking actions to meet a 50% carbon reduction by 2030 and an 80% reduction by 2050. The carbon wedge analysis is a graphic to illustrate the amount of carbon relative to the goals and the actions that could be taken to meet the goals. (Attachment A) At the June 2019 elected officials workshop, Councilmember Quinn, asked for a list of actions that cities could implement. DISCUSSION Attachment B is that list of near term actions that was distributed after the workshop in response to Councilmember Quinn's request. On the list are DCD's recommendations in red. Some items may need future Council involvement, others can be handled by Administration and staff. FINANCIAL IMPACT Impact will be determined at a later date based upon which action items are chosen. Some items may require staff time to analyze proposed code updates to the International Building Code and then voting by City staff in November 2019; or developing a City response to PSRC's upcoming Vision 2050 Plan adoption. RECOMMENDATION Next steps that staff will undertake: • monitor and provide further comment on Vision 2050, if necessary; • review and vote on building code amendments • review and monitor on PSAQ draft fuel standards • monitor grant opportunities for electric charging facilities • bring forward a Draft Strategic Energy Management Agreement with PSE.- (see next CDN Agenda item) ATTACHMENTS A. Carbon wedge analysis B. Near Term Actions for K4C Partners. 19 20 I3CLIMATE COLLABORATION les King County Communitywide Greenhouse Gas Emissions DRAFT Wedge Analysis to Achieve Shared GHG Targets King County Communitywide Greenhouse Gas Reduction Draft "Wedge" Analysis mi. Strengthen Building Energy Codes O 2. Reduce Energy Use in Buildings and Industry 30,000 0 3. Convert Fossil Fuel Use in Buildings to Electricity 25,000 • 4, Protect Federal Vehicle Efficiency Standards N 5. Reduce Car Trips 0 6. Adopt a Clean Fuels Standard KING COUNTY-C 0 2 20,000 a-J ro 7 0- uJ El 7. Increase Adoption of w 15 000 Electric Vehicles 0 8. Phase Out Most 0 Hydrofluorocarbons u 10,000 II 9. Implement 100% Clean 0 5,000 -0 7 0 -C »P. Electricity Law 10. Additional Reductions Needed To Meet Goals • Goal Year Note: Solid colored wedges are based on adopted regulatory pathways. 0 Remaining GHG Emissions 2030 Target 50% reduction compared to 2007 0 .60 2050 Target 0 80% reduction compared to 2007 2007 2012 2017 2022 2027 2032 2037 2042 2047 2050 2030 Vision — What is Modeled? Population has increased by 324,000 (15%) to 2.44 million Energy Use o Stronger Building Energy Codes: New buildings are constructed to be nearly fossil fuel free o Energy Use: Existing buildings use 15% less energy and also convert 20% of fossil fuel use to electricity; Industry uses 15% less energy Transportation o More Efficient Vehicles: All types of vehicles are becoming more efficient per existing Federal Vehicle Fuel Efficiency Standards o Reduce Car Trips: More people take transit, bike and walk; drive shorter distances; and can live closer to where they live, work and play, resulting in 20% decrease in light duty vehicle miles traveled o Clean Fuel Standard: A clean fuels standard is accelerating the transition to cleaner transportation fuel sources (-13% reduction in fuel emissions) Hydrofluorocarbons (HFC5) o Phase out most HFCs: phase out of most HFCs has begun Electricity Supply o Clean Electricity: 80% greenhouse gas free energy supplies ENERGY USE TRANSPORTATION 2050 Vision — What is Modeled? Population has increased by 921,000 (43%) to 3.04 million Energy Use o Stronger Building Energy Codes: New buildings are constructed to be fossil fuel free o Energy Use: Existing buildings use 30% less energy and also convert 80% of fossil fuel use to electricity; Industry uses 30% less energy Transportation o More Efficient Vehicles: All types of vehicles are more efficient (improvements through 2035) per Federal Vehicle Fuel Efficiency Standards o Reduce Car Trips: More people take transit, bike and walk; drive shorter distances; and can live closer to where they work and play, resulting in 50% decrease in per person light duty personal vehicle miles traveled o Clean Fuel Standard: A clean fuels standard is reducing covered transportation fuel source emissions intensities by 20% o Electric Vehicles: 92% of light duty vehicles, 50% of medium duty and 23% of heavy duty vehicles are electric Hydrofluorocari.7o175 (HFCs) o Phase out most HFCs: phase out of most HFCs is complete Electricity Supply o Clean Electricity: 100% greenhouse gas free energy supplies 21 22 Attachment B Near Term F|iO18tB Z\[ƒi0nS for K4[- V8[tDer3 This list highlights actions that local govemmentjurisdictimcan take now to advance action towards our shored climate goals. King County staff will brief City and Port staff on these resources and materials will be made available electronically. 1) Weigh inonVision 2050. Tukwila will befollowing the regional o/nn update which is underway and continuing through -May 2020, which /swhen it is expected tmbeadopted. There will bcpoonline open house; cmunty- wide feedback session; public hearing. The Mayor has signed onto o regional letter tmPSRCmnthe draft Vision. (Attachment X) 2\ Participate in utility Integrated Resource Plan processes. a. Puget Sound Energy isholding 2Ol9Integrated Resource Plan meetings through end of2O1B.King County staff isattending all meetings and will flag opportunities for testimony and siQn-on. King County staff will provide City with informationand mppwrtunitvforcomment letter sign- mns. 9\ Developaclimateactionorsustainabi|itvplan. Many King County par»n,-rscan beareference or resource. Staff believes that given the limited City resources, incorporating performance goals and policies into the next Comprehensive Plan andfunctional plan updates. In addition, one of the most effective ways Tukwila can reduce carbon emissions is to maximize the land use opportunities associated with the proposed new Tukwila Link station. The City should conduct m6ommtiwno/and land use stodwforthe Boeing Access Road /BARULink Station tobemost effective [wmeeting the City'sland use, transportation and carbon reduction goals. 4) Join efforts tnestablish stronger energy codes inthe built environment. a. 2OZ1National code cycle schedule and information onthe EnergyEfficient Codes Coalition site. The New Buildings Institute is hosting a webinar on June 25 toexplain the process. b. State Building [ode Council. A coalition of cities is attending hearings in support of strong codes. Hearings will beheld through September. Tukwila /sovoting member mfthe International Building Code Council and will be reviewing proposed changes and voting mnIBC code changes, such osnew Energy Code standards, that support carbon reduction. 5) Seek to make public buildings more efficient. a. Participate inthe K4CCity— Fund toReduce Energy Demand (FRED}loan program and afree facility vva|k±hmoughinPuget Sound Energy territory b. Join the 2Oby2O2OBuilding Challenge and commit tVbuild anet zero carbon Page 1 of 2 23 Attachment B Near Term Climate for K4f-Partners c Explore efficiency and solar grants at the Dept. of Commerce. These grants up to $50I00can bematched bythe[ity—FREDfumds. The PSE Strategic Energy 1,4anagement Grant Agreement (see next item on CU"J" Agenda) will ident4f, opportunities to make existing facilities more energy efficient. Onceupgradesare identified, access to Fredfunds will be considered. QWeigh inonregional planning for reducing transportation'relatedemissions. a. King County Metro Nlpbi|ityFrannexvork—VVorkisundervvaytodexe|op comm unity-driven guiding principles and best practice options tocenter advancing equity and addressing climate change inhow Metro allocates service, invests resources and updates existing policies. Framework to be finalized by Octo6er2O19. Carrie Lee 'ca[rie.|eg@kingcounty.govis main contact. b. Puget Sound Clean Air Agency Regional Clean Fuels 'Standard. /\ public hearing will beheld onOctober 7,with draft recommendations later |nthe fall. Tukwila will await the K4position anthe draftfuel standard and can 'choose tm,sign-mn' 7) Electrify vehicles with grants and incentives from Department ofCommerce Clean Energy Fund. Tukwila sta,," ' I will look for opportunities to provide electrical charging facilities at City facilities. Electrical conduit is being installed in new Public Safety facilities so that charging may occur more easily and cheaply in the future. E0 Engage with constituents onclimate! e. Attend King County 2020 Strategic Climate Action Plan public meetings. Schedule and information atKing .County 2O2OSCAP update. b. Host a briefing with your Council or Commission on next steps for K4C and local climate action. c. Join the K4Cifyour city isnot yet amember! Tukwila was ofounding member 'im2012and on,M�ay 20,2019 the City Council received on update on K4Cfrom King County sta,,,-," /'�'4' KING �^�� J7\/~\.�|| |es CLIMATE COLLABORATION 24 Page 2 of 2 City of Tukwila 011.4 Allan Ekberg, Mayor I FOR ATIO AL E 0 A DU To: Department of Community Development and Neighborhoods From: Jack Pace, Community Development Director By: Moira Bradshaw and Maxwell Baker Copy: Mayor Ekberg Date: July 3, 2019 Subject: Puget Sound Energy Strategic Energy Mgmt. Grant Agreement ISSUE Should the City enter into an Agreement with PSE to target electricity and natural gas reductions in City facilities? BACKGROUND Puget Sound Energy (PSE) has a program that provides financial grants as incentives for organizations to reduce their energy use. In addition to the energy cost savings, there are a series of financial grants given over the Agreement's three year period if the City meets its reduction targets. DISCUSSION PSE provides natural gas and electricity to City Hall, the 6300 building, Minkler Shops, Tukwila Heritage and Cultural Center, and Fire Stations 51 and 52. They also provide natural gas to the Tukwila Community Center, Foster Golf Course Clubhouse, and Fire Station 53 and 54. Whereas the focus of the City's current capital program has been on the new buildings — Justice Center, three of the four fire stations, and a new shop facility - the City has other facilities that are not being replaced. They are all over 20 years in age. This Agreement with PSE would provide information on both capital improvements as well as operational measures that would assist with reducing the City's energy costs as well as reduce the carbon emissions associated with City operations. Grants and low interest loans (through K4C's Fred fund) would support potential building element upgrades. Estimates of PSE grants payable to the City are shown on page 1 of the Scope of Work. (Attachment A) PSE also provides training for staff to assist with monitoring energy usage and implementing the program. Staff from Facilities and Technology and Information Services have attended a recent workshop. FINANCIAL IMPACT PSE estimates that the three year program requires approximately a .20 FTE to implement the program elements of: • Initial Resource Management Plan (Attachment C) • Quarterly site checklists (Attachment D) • Training RECOMMENDATION The Committee is being asked to approve moving forward with the Agreement. Staff will return to Committee with a final Draft for Council approval. 25 INFORMATIONAL MEMO Page 2 ATTACHMENTS Sample PSE Strategic Energy Management Agreement Attachment A — Scope of Work Attachment B — List of Facilities Attachment C — Resource management Plan Template Attachment D — Site Quarterly Checklist Template ZACouncil Agenda Items1DCDICDN 7-23-19ICDN PSE InfoMemo 7-23-19.doc 26 PUGET S ERGY Conservation Program: SEM Agreement No.: ${T4GRANTNUMBER} Project No.: SS(PROJECT_NAME} COMMERCIAL S TRATEGIC ENERGY MANAGEMENT GRANT AGREEMENT This AGREEMENT is made this day of , 20 PUGET SOUND ENERGY ("PSE") and CITY OF TUKWILA ("Participant"). RECITALS , by and between A. Under PSE's Electric Schedule 253 and Gas Schedule 253, as currently in effect and on file with the Washington Utilities and Transportation Commission (collectively, "Tariffs"), PSE offers grants for electricity and natural gas Strategic Energy Management measures installed or implemented at facilities that receive electric or natural gas service from PSE. B. Participant intends to install or implement Strategic Energy Management measures and is requesting a grant from PSE under its filed Electric Schedule 253 and/or Gas Schedule 253 tariffs. AGREEMENTS PSE and Participant agree as follows: 1. PREMISE/METER LOCATION ADDRESS: VPIAGSITEADDRESS1?upper case) ${PIAGSITECITY?upper case) VPIAGSITESTATE?upper case} SIPIAGSITEZIPI - $1T4PROJECTNAME?upper case} (Please note: meter/premise address may differ from the site mailing address, full project site list can be found on Attachment B). Participant will install or implement the Strategic Energy Management conservation measures listed in paragraph 2 ("Conservation Measures") at the above located facility and other facilities identified in Attachment B — List of Facilities (the "Premises"). Participant represents either (a) that it is the owner or otherwise has the lawful authority to make the statements herein on behalf of the owner of the Premises, or (b) that it is the lawful tenant of the Premises and that it has obtained written authorization from the owner of the Premises. 2. Strategic Energy Management Services. Participant represents that it will purchase equipment or materials or has entered or will enter into an agreement with one or more contractors (the "Contractor") for the purchase and installation or implementation at the Premises of the Conservation Measures which may be detailed in Attachment C: Attachment to Conservation Grant, at the following costs: Conservation Measures Measure Life Total Cost Eligible Grant 1. ${m.na e} [#if ,-.,,..,t ...I ${m.FullCostEs _*.;_,..,-..,..a-te.--4.—, ${T4TOTALM 11, A 11'111-11-..,-..e% , ${m.TotalIncent _:,•-c,„0-:-.;—. ${T4TOTALG 1-1 • lTTC,Ir I 1% TO-- TOTAL (includes sales tax) 3. Grant. Upon the execution by both parties and PSE's receipt of this Conservation Grant Agreement within 90 days of the agreement date, PSE agrees to grant the Participant, after installation or implementation by Participant of the Strategic Energy Management services, an amount equal to the Eligible Conservation Grant ("the Grant") set forth in Attachment A — Scope of Work. The parties agree that the Conservation Measures must be installed and the Grant paid within 3 6 months of the signing of this Conservation Grant Agreement. Participant shall be responsible for paying any amount in excess of the amount of the Grant. 4. Separate Contract. The purchase and implementation of the Strategic Energy Management Services shall be pursuant to 4384 4/17 Page 1 of 3 27 Conservation Program: SEM Agreement No.: S{T4GRANTNUMBER) Project No.: ${PROJECT_NAME} a separate contract between Participant and SEM Energy Manager. Participant acknowledges and agrees that PSE is not, and shall not be deemed to be, a party to any purchase, installation, or implementation contract. All obligations to any SEM Energy Manager pursuant to any such contract shall be Participant's responsibility. Participant expressly acknowledges that PSE's involvement with respect to any aspect of the Strategic Energy Management Services is limited to the furnishing of the Grant. PSE HAS NOT MADE AND DOES NOT MAKE (AND PARTICIPANT ACKNOWLEDGES THAT PSE DOES NOT MAKE) ANY IMPLIED OR EXPRESS WARRANTY (INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS) REPRESENTATION, OR PROMISE WITH RESPECT TO EITHER (A) THE STRATEGIC ENERGY MANAGEMENT SERVICES, (B) ANY MATERIALS AND LABOR REQUIRED FOR OR USED IN THE IMPLEMENTATION OF THE STRATEGIC ENERGY MANAGEMENT SERVICES, OR (C) THE INSTALLATION OR IMPLEMENTATION OF THE STRATEGIC ENERGY MANAGEMENT SERVICES. 5. Final Cost Documentation, Access & Inspection: Participant agrees to promptly provide PSE, upon request, and for a period no shorter than the longest applicable measure life: (1) documentation verifying equipment purchased and/or work performed in connection with the Conservation Measures installed; (2) reasonable access to and inspection of the Facility and Conservation Measures installed therein before, during and/or after implementation; and (3) reasonable access to, inspection and use of energy usage data related to the Conservation Measures including release of utility bills and Facility energy consumption information following implementation. 6, Release. Participant releases PSE from any and all claims, losses, harm, costs, liabilities, damages and expenses directly or indirectly resulting from or in connection with (a) the Strategic Energy Management Services, (b) any materials and labor required for or used in the installation or implementation of the Strategic Energy Management Services, (c) the implementation of the Strategic Energy Management Services, or (d) the identification, handling and disposal of any associated hazardous waste materials. 7. Disclaimer. PSE conducts energy analyses at the request of its customers to determine the extent to which Strategic Energy Management measures are cost—effective. Any estimate of energy savings made by PSE in connection with any such analyses is solely for the purpose of determining the cost—effectiveness of the particular Strategic Energy Management measures and not to be used for any other purpose. PSE has not and does not make any promise, warranty or representation with respect to any savings in energy consumption from Strategic Energy Management Services. 8. Termination. In the event a Participant's contribution to PSE's recovery of energy efficiency program costs is affected by all or a portion of Participant's electric and/or gas delivery service being provided by a party other than PSE, then Participant shall refund to PSE an amount equal to the ratio of the unused Measure Life of the measure(s) to the total Measure Life of such Strategic Energy Management Services multiplied by the dollar amount of the Grant with respect to such Strategic Energy Management Services. The Strategic Energy Management Grant agreement may be reviewed annually to determine the cost-effectiveness and assess continuance. Either party may terminate this agreement with 30 days notice to the other parties. 9. Incorporation of tariffs by reference. This Agreement along with Attachment A: Scope of Work and Attachment B: List of Facilities are subject to the terms of the filed Electric Schedules 83 and Gas Schedules 183 tariffs, which are incorporated herein by this reference. Specific terms and conditions from one or more conservation schedules from similar filed tariffs may also apply, as determined by PSE at its sole discretion, based on various criteria. A complete list of conservation schedules is available at: http://pse.com/aboutpse/Rates/Pages/Electric-Rate-Schedules.aspx?Schedule x0020 Type=Conservation. 10. Entire Agreement. This Agreement sets forth the entire agreement between the parties and supersedes any and all prior agreements with respect to the Strategic Energy Management Services identified herein. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to this Agreement signed by both parties. 4384 4/17 Page 2 of 3 28 PUGET SOUND ENERGY By: Name: $ {CSGRANTSIGNEENAME I Title: $fCSGRANTSIGNEETITLE1} [#if CSGRANTSIGNEENAME2??] [#if CSGRANTSIGNEENAME21= By: Name: ${CSGRANTSIGNEENAME2} Title: ${CSGRANTSIGNEETITLE2} [#else] 1/1/1f11/111fl Conservation Program: SEM Agreement No.: S{T4GRANTNUMBER} Project No.: ${pROJECT_NAIVIE) PARTICIPANT CITY OF TITICVVILA By: Print Name: Title: Federal Tax I.D. No.: 4384 4/17 Page 3 of 3 29 30 ATTACHMENT A —SCOPE OF WORK Project Incentives Table 1 provides a list of SEM incentives to support PARTICIPANT. Tasks and deliverables associated with the successful completion and payment of incentives are described for each measure in the "Incentive Requirements" section ofthe Scope ofWork. The expectation ofthis contract isthat the SEM program will exist for a minimum of three -years from signing date. Contract renewals may be evaluated after the initial three-year period. Table 1:SE&qIncentives # Measure Name Term Electric Measure Cost Electric Grant Amount Gas Measure Cost Gas Grant Amount 1. Y1Start-up Incentive 1Year $4,000 $4,000 $1,000 $1,000 2. Y1Performance Incentive' 1Year $3,200 $2,248 $OUU $560 3. YlTarget Incentive' 1Yuar $DUO $800 $200 $200 4. YlTraining Allowance 1Year $160 $160 $40 $40 S. YZPerformance Incentive' lYear $6,400 $4,400 $1,600 $1,120 6. YITarget Incentive 2 1Year $1,600 $1,600 $400 $408 7. Y2Training Allowance lYear $160 $160 $40 $40 8. Y3Performance Incentive' 1Year $6,400 $4'480 $1,600 $1,120 9. Y3Target Incentive ' 1Year $1,600 $1'600 $400 $400 10. Y3 Training Allowance 1Year $160 $160 $40 $40 � � Notes 'Performance Incentive grant amount is variable based on PARTICIPANT performance, with a maximum grant amount ofuptothe amount listed inthe table. Refer to"|noenbves"section for variable incentive details. 2Target Incentive will only be provided if PARTICIPANT meets performance target. 'Incentives are based onbaseline period consumption. PSE will provide incentives on an annual basis in accordance with Table l. /n order to receive the incentive, PARTICIPANT shall provide all deliverables required in "Participant Requirements". The incentives will be as follows: Attachments — Page 1 60134/13 31 ATTACHMENT A - SCOPE OF WORK 1. Start-UpIncentive—Thpgart-upincentivebpnovidodonlymthe first year, following delivery of the Resource Management Plan, at least one Facility Action Plan (or Portfolio Action Matrix), and at least one quarter ofSite Quarterly Checklists, as described in the Participant Requirements, below. The start-up incentive may berequested after 6months ofprogram participation upon delivery ofthe ebove'stateddocuments. Z. Performance Incentives — The performance incentive is equal to $0.02/kVVh and $0.15/therm of^SEM Savin8s° uptothe PSE-defined performance target. If participant exceeds the target with ^SEM Savings" the performance incentive increases to$O.03S/kVVh and $0.25/therm for each additional unit of energy savings over the target. The total performance incentive is capped at 70Y6 of the measure cost (see Table 1 for measure costs), 3. Tarqet Incentive — The PARTICIPANT must meet or exceed the performance target with their "Total Savings" in order to qualify for the target incentive. The target incentive is lower in the first year because the start-up incentive provides some of the funding. The target incentive increases inthe second and third year. 4. 7ru/n/noAllowance — The total incentive payment will be based on actual training and/or software costs and will not exceed the training allowance. Incentive payments can only be made once per program year. Additional Services In addition to the incentives listed, PSE will also provide services to PARTICIPANT. The services will include the following: l. Access to Eneoqv Data — PSE will maintain software providing PARTICIPANT with access to consumption and cost data. PSE will prov)de.15~minute electric data and hourly gas data for all viable meters associated with participating sites, identified in Attachment B. %. Traininq — PSE will host a variety of trainings throughout the contract period in order to educate theSE[N participants on best practices. 3, Three for Free Audits — PSE will perform a building vva|kthnough for up to three PARTICIPANT facilities at no cost to PARTICIPANT. The buildings must be listed in Attachment8. By participating inthe SEMprogram, the PARTICIPANT agrees to the following: 1 A$iqnonEneo7vMooqer—PARTICIPANT must delegate SEMactivities toatleast one person. For the this agreement, the delegation isexpected tobeasfollows: Table 2: Staffing Breakdown Name Position Responsibilities I Complete and Implement a Resource Manaqement Plan (RMP) — PARTICIPANT must complete, implement, and submit a RYNP within the first year of the contract. The RyWP provides an organizational guideline for effective and efficient management of all utility resources including electricity, natural gas, water, wastewater, refuse, and recycling. At minimum, the RW1P must address HVAC operating schedules, temperature setpnints' and lighting. Atemp|ate is provided for aRMPinAttachment C. Attachments — Page 2 60134/13 32 ATTACHMENT A_SCOPE OF WORK 3. Complete FocilitvAction Plans (64Ps) or Portfolio Action Matrix (PAM) — PARTICIPANT must complete and submit FAPs or a PAM for the buildings identified in Attachment B within the first year ofthe contract. The FAPsorPAN1outline specific action items tubeimplemented that will reduce resource use in each facility. These items are identified through building walk-through audits and interviews with staff and occupants. 4. Complete OuorterlyReoortino—PARTICIPANT must complete and submit Quarterly Reporting for the buildings identified in Attachment B. The reports must note any significant action that impacted energy usage including: a. Capital projects b. O&M changes c. Behavioral campaigns d. Changes /noccupied hours e. Changes /noccupancy f. Changes /nsite square footage Asample checklist isprovided |nAttachment D. S. /nt7uductorvSEMCourspwmrk—The Energy Manager must complete the free, Introductory SEM [ounevvork provided by PSE' This is a series of online trainin8s intended to provide a foundation for what Strategic Energy Management is, and where fobegin. 6. Host an Annual SEM Meetinq — PARTICIPANT must host an annual meeting with PSE, dedicated SEM staff, and top management to review the program. At the time of the agreement, the following people are expected toattend the meeting: Table 3: Top Management Name _ Position Responsibilities XX XX 8X PARTICIPANT must submit the RMP,the FAPsorPAM'and host anannual meeting within one year of the first performance period start date . PARTICIPANT will be given a 60 day grace period tosubmit the deliverables orvvithinat|meperinddeterm\nedbyPSE. |fPARTICIPANT does not provide the deliverables, PSE may terminate the contract and all services. The following table provides the delivery dates and requirements to participate in the SEM program: Table 4: Deliverable Requirements Time Due Date' Deliverable Requirement Year 1,Quarter 1 3/31/2020 Quarterly Report Year 1'Quarter 2 6/30/2020 Quarterly Report Year 1, Quarter 3 9/30/2020 Quarterly Report Year 1'Quarter 4 Quarterly Report, FAPs or PAM, RMP, Annual Meeting, Year 2,Quarter 1 3/31/2021 Quarterly Report Year 2'Quarter 2 6/30/2021 Quarterly Report Year 2,Quarter 3 9/30/2021 Quarterly Report Year Z,Quarter 4 12/31/2021 Quarterly Report, FAPs or PAM2 I RMp2, Annual Meeting Year 3,Quarter I 3/31/2022 Quarterly Report Year 3,Quarter 2 0/30/2022 Quarterly Report Attachments — Page 3 60134/13 33 ATTACHMENT A - SCOPE OF WORK Due Date' Deliverable Requirement Year 3, Quarter 3 9/30/2022 Quarterly Report Year 3, Quarter 4 12/31/2022 Quarterly Report, FAPs or PAM2 RM p2 , Annual Meeting 'PARTICIPANT has up to 60 calendar days from the due date to submit the deliverable requirement or within a time period determined by P3E. If PARTICIPANT doss not provide the deliverables, PSE may terminate the contract and all services. 2 FAPs or PAM and RMP only need to be resubmitted in Years 2 and 3 if there are changes. Training PGE encourages PARTICIPANT to use the training allowance each year provided in Table 1. Each training allowance will expire if it is not used within the designated year. The person attending the training must be listed as SEM resource in Table 2 orbeapproved by PSE. The training allowance is to be provided for SEM'ndatedtraining courses, which include the following: l. Building Operator Certification (8OC)training 2. Association of Energy Engineers (AEE)training 3. American Society of Heating, Refrigeration' and Air Conditioning Engineers (A3HRAE) training 4. PSE.approvedcnuoes The training allowance can also be used to offset the cost of energy management software used by the Energy Manager to track energy consumption/costs across the portfolio. To receive reimbursement up to the allotted amount, PARTICIPANT must submit evidence of payment for the training course (such as an invoice from the training organization) or software and evidence that the course has been completed (such as a transcript). PSE will determine if the information presented is sufficient for payment, and will reimburse to the customer as listed in the Grant Agreement. It is not possible to reimburse individuals. PARTICIPANT must submit for reimbursement within 60 days of completing the course or within a time period determined by PSE. Building Requirements In order fora building to be included in PAROOPANT`s portfolio, it must have the following requirements orbeapproved byP6E: l. Minimum Data —The building must have a minimum of 24 months of consecutive PSE utility data. In addition, PARTICIPANT must have occupied the building for a minimum of lZ months. Z. Minimum Meter Resolution —The meter associated with a building cannot serve more than three unique facility types (defined byoperating hours and use) unless submetering data is provided byPARTICIPANT pnanannual basis. For example, acampus gas meter for asteam plant that serves four different building types cannot be included in PART|OPANT'*pnrtfn|io ifsubmeterinBis not provided. In this case, the gas usage associated with the campus gas meter would beexcluded. 3. Predictability — The building utility consumption must be predictable based on independent variables as determined by P5E. The variables may include weather, occupancy hours, production units, etc. PARTICIPANT must provide the independent variable data per the required resolution (monthly, daily, etc) to PSE on an annual basis as outlined in Attachment B. Attachments — Page 4 60ow13 34 ATTACHMENT A_SCOPE OF WORK Performance Targets The baseline period for this grant agreement is 1/1/2018 to 12/31/2018. Based on the total facility portfolio listed in Attachment B, the consumption of PSE supplied energy during the base period was 3,625,095, kWh and 57,062 therms. This equates to incentives and resource needs based on a 18% personnel level for electricity and a 2% personnel level for natural gas per PSE defined funding levels based on consumption (20,000,000 kWh for electricity, 2,700,000 therms for natural gas). The start-up incentive will have atarget reduction of3percent and each performance incentive will have atarget reduction of 5 percent. The following table presents the targets for the three years: Table Savings Performance Period Date Range Savings Target kWh Therms -----' Total �� , ,210 �� The targets will remain the same over the course nfthe three year agreement. This applies even ifa participant chooses to add or subtract buildings from their portfolio over the course of the agreement. PSESaninOs Calculations P5E will calculate the savings ofthe performance period against the baseline period on an annual basis for PARTICIPANT. The baseline period consumption will beadjusted based nnthe independent variables that impact consumption, which may include weather, occupancy hours, production units, etc PSE has identified the likely independent variables in Attachment B' but reserves the right tp change the independent variables used. PARTICIPANT shall submit any information that would support adjustments to the baseline. This may include changes tothe building area, changes inoccupancy, significant addition nfplug loads (>I% of annual consumption), etc. PSEwill quantify two types ofsavings for the incentive. The first calculation will beknown as"Total Savings" and includes all savings associated with SEM activities and PSE~ncendvjzed projects. The second calculation will be known as "SEM Savings" and is equal to the "Total Savings" minus savings associated with other PSE'incentivized projects. Attachments — Page 5 oouwo 35 36 ATTACHMENT B - LIST OF FACILITIES # Site Baseline SQC Required? Variables kWh Therms SF 111/141 City Hall 6200 Southcenter BL HDD, CDD, OH 589,555 0 24,991 X 121 PW/CD/HR 6300 Southcenter BL HDD, CDD, OH 569,530 0 50,526 X 131 Tukwila Heritage & Cultural Center (THCC) HDD, CDD, OH 19,449 0 2,500 211 Minkler Shops (Street, Water, Sewer, Surface Water Depts) HDD, CDD, OH 404,065 0 12,840 X 291 George Long Bldg - Mechanical Shop & Building Maintenance HDD, CDD, OH 104,533 5,572 34,740 X 511/512 Fire Station Headquarters (51/FS #51 (APE) HDD, CDD, OH 184,204 5,736 15,000 X 521/522 Fire Station 52 (and storage) HDD, CDD, OH 53,533 1,649 3,300 531 Fire Station 53 HDD, CDD, OH 0 3,603 6,109 541/542 Fire Station 54 (and nursery) HDD, CDD, OH 0 2,691 4,000 709/710 Foster Golf/Parks Maintenance HDD, CDD, OH 50,907 1,382 10,420 711/716 Foster Golf Course Clubhouse HDD, CDD, OH 0 3,300 20,500 811/812 Tukwila Community Center HDD, CDD, OH 0 31,528 48,784 X n/a Fort Dent Park and soccer field HDD, CDD, OH 57,005 0 6KWH use 6,500 Total 2,032,781 55,460 'Annual consumption based on prorated billing data for 12 consecutive months concluding with the 37 38 ��—��M�NA��U��E�� ~.. "��,~..'�- . ~. RESOURCE MANAGEMENT PLAN «..�_" � TEMPLATE In support of (INSERT COMPANY POLICY OR OTHER GUIDING DOCUMENT), the following guidelines are set forth to establish general operating standards for energy and resource consumption in occupied buildings. Adherence tnthesesLandanjsvvi||veduceuti1itypxpenditunes,opdmizeindour environmental conditions, and minimize environmental damage through reduced greenhouse gas emissions. Hemt& Ventilation Allowances &Responsibilities Building Occupants ° Adjust occupied space temperature by3degrees ° Use push-button overrides for pre -authorized after -hour use • Keep materials away from/off of HVAC vents Mointenance& Operations ° Setup and maintain HVA[schedules including holidays and events ° May modify occupied space temperature by3degrees for spaces without DD[controls Operating Schedules Heating systems should be operated in the most economical and efficient way possible; i.e. they should operate for the minimum amount of time required to provide the approved climate for a specific area and activity. * Start times shall be set to achieve occupied temperatures no earlier than 7:00 AM, unless standard operating hours precede this time. For building control systems which have intelligence that determines when tostart heating tobring aspace toits set temperature by the "occupied time", i.e. OPTIMUM function, the ON time for these systems will be no earlier than 15 minutes prior to 7:00 AM or standard occupied time. Exhaust fans shall be locked out during WARM-UP periods. ° Systems shall shut OFF, orchange into UNOCCUPIED mode, at6pm. w Heatand ventilation may continue to reception areas until the posted office close time. ° All systems shall remain in UNOCCUPIED mode during non-scheduled work hours. ~ EXCEPTION: Exhaust fans in critical areas as identified by OSHA or other regulatory/safety agencies are toremain onasrequired bycode. • Variations from the set schedule will be made via Holiday and Event Schedules, or for staff, use of push-button override controls when authorized (see After -Hour Use below) ° HVAC in storage buildings shall be setup to cycle fans to maintain unoccupied temperatures. w Crawl space and/or tunnel ventilation shall be scheduled to run twice daily for an hour (or as required tomeet applicable codes). • If the building has an energy management control system (EMCS) a holiday schedule shall be set atthe beginning ofthe year for all holidays and non -work days. The EM[Swill order "ALL OFF" for these days. After -Hour Use ofBuildings "After -hour" means any time before and after regularly scheduled office/shift hours. 0 System override buttons shall be programmed for one -hour increments. Attachments — Page 7 000wo 39 ATTACHMENT C—RESOURCE MANAGEME��U�� (�N��T�N�� - PLAN " �� " TEMPLATE �� ° Non -work hour HVA[operation shall bpauthorized via the site manager. • Groups who use our facilities after-hours shall review and sign an "After -Hour Use Agreement" that outlines their responsibility for energy and water consumption and solid waste. * Building managers should make efforts togroup after -hour activities into aspecific HVA[ zones such that minimal system energy is required. • Full building systems should not be activated if only one or two staff persons are in a Temperature Settings ^~ Occupied Unoccupied Heating Cooling|q Heating Coolingm Offices 0 74 B 85 Meeting Rooms &Libraries 69 74 SS DS Staff Lounges &Cafeterias 69 74 55 OS Locker Rooms 69 74 55 85 Work & Copy Rooms 67 74 - SS OS Computer Labs 67 73 55 77 Shops & Industrial Arts 67 75 55 85 Gyms 67 73 55 85 Kitchens 65 74 SS 85 Restrooms 65 75 55 85 Hallways & Common Areas 65 75 55 85 Storage Rooms 62 78 55 85 [l]For buildings with mechanical cooling. Buildings without mechanical cooling see special notes • Each space will be allowed a three -degree programmed temperature deviation controllable otthe local thermostat. ° The difference between heating and cooling set points shall be set no smaller than 4 degrees. * Space heaters may only beused when authorized byBuilding Maintenance. w Use of personal thermometers and humidistat are discouraged due to their high level of inaccuracy. Temperature and humidity should bemeasured with approved instruments. * In the event of cold weather, building maintenance will be responsible for ensuring that freeze -protection set points are reasonable and are returned to standard set points once the danger of`sustained freezing temperatures has passed. • Staff should implement "Hot Tipsfb/Shzying'Cool" inthe fall and spring toimprove comfort and avoid interior building heat gain. * Some variations to the above set points may be allowed based on the special considerations listed below orwith authorization from maintenance. Special Considerations for Specific H\A\C Systems * Optimum start/morning warm-up controls shall beenabled. ° Economizer cooling shall be enabled with the lockout set to 70cF outside air temperature. Attachments — Page 8 60134/13 40 ATTACHMENT C_RESOURCE MANAGEMENT PUAN(RMP) TEMPLATE * Occupancy sensor control ofHVshall beenabled (if avai|abb). ° For most building areas, heating offset will beset to1icooling offset will beset tnS. ° For hallways; heating offset will beS,cooling offset will be6 • In areas where a single sensor or thermostat serves multiple spaces, it may be necessary to deviate from recommended set point levels inorder to provide reasonable level ofcomfort throughout all areas served. Heat Pump Sys ems w Boilers shall belocked out during morning warm-up cycle when outside air temperatures are above the balance point. * All backup resistance heat shall be disabled wherever building runtime has verified it is not necessary toprovide comfort urprotect building nrmechanical systems. Spaces without Mechanical Cooling * Cooling set points as low as 70 OF will be allowed with an economizer cycle enabled as described above. • Unoccupied cooling set points shall beset to8S"F. ° Morning cool -down cycles shall be implemented to pre -cool buildings during hot weather. Stand-alone Thermostat ° Shall be programmed with the same schedules and temperatures as noted above. w During occupied hours the fan shall beprogrammed torun inONmode. * Duringoon'workhouo,thefansha/|besettoruninOFForAUTOmodewithasetback. • The thermostat should be kept in the RUN PROGRAM mode at all times except during holidays tnfacilitate full shutdown. ° If the system is not capable of programmed holidays, it should be placed in the OFF position and/or setback to55"Fduring holidays. ° Thermostat programs and battery backups should be checked a minimum of two times yearly. |tisrecommended that this bedone atdaylight savings 'time change. General Building Operation * Staff should keep exterior doors and windows closed when mechanical ventilation is on. ° Exterior doors should not bepropped open. ° Staff members are responsible for closing their blinds atthe end ofthe day. Interior Lighting • Daylight shall be used whenever available; natural daylight provides free lighting and free heating and has been shown tuincrease employee morale and productivity. • All staff is responsible for ensuring that lights in unoccupied spaces are turned off. It is always cost effective toturn lights off nomatter how long you will beaway. ° Hallway and common area lighting shall beturned off nolater than 3Ominutes after typically office hours end. For after -hour activities, half -lighting will bepermitted inthese areas. Attachments —PageB 60134/13 41 ��—��CE��l�� " "��~~...~..~'- .~ ..�~~~~~''.~.......~~�_��... PLAN x...~.. x TEMPLATE v HID (High Intensity Discharge) lights that require warm-up periods may remain nmwhen the area will be re -occupied within 30 minutes. HID lights should be turned off, or half -off, during longer periods ofvacancy. * Staff working in large rooms should take steps to light only the area they are working in (if possible). • Nighttime janitorial staff should light only the specific area in which they are working. Exterior Lighting w All exterior lights are expected tobeoff during daylight. * In the morning, lights shall turn on no earlier than 30 minutes before standard building hours. ° In the evening, lights shall turn off no later than 30 minutes after the building is secured for the evening. w For buildings with multi -zone exterior lighting control, lights should be scheduled on only in areas where needed. ° On weekends, exterior lighting will be allowed for authorized work or events; otherwise building and parking lot lights should remain off. • Schedules for exterior lighting will be reviewed a minimum of twice each year (at daylight savings time). Plug Loads ° Electrical equipment (computen,copy machines, printers, coffee pots, radios, etc)will be turned off atthe end ofeach work day. w Computer monitors should beturned off when not in use. ° Power management settings on computers shall meet EPA energy star criteria. ° Personal appliances shall not be permitted in offices and other areas that are not designed at staff lounges or kitchens. This includes refrigerators, microwaves' coffeepots' etc. These resources will beprovided inbreak areas. Distribution ofpersonal appliances through out our buildings adds stress to electrical circuits, consumes unnecessary energy, and can be tagged as afire hazard by |nco| officials. ° Lights will be removed from all vending machines. ° Building refrigerators and freezers will be cleaned out and coils vacuumed twice a year (at daylight savings time). Building Water • Leaks should be reported immediately to building operations staff for investigation and isolation. After operations staffhasa11emptedtniso|atethe|eak,theisaueshou|dbe reported tnmaintenance asanemergency 'work order request. ° Toilets should not beused for trash. ° Faucets should not be left running and unattended. * Automatic faucets will beset torun nolonger than 1gseconds. ° Domestic water temperatures shall not exceed 110 degrees, unless where required by public health. • Dishwashers should be run with full loads. Attachments — Page 10 60134/13 42 ATTACHMENT C— RESOURCE MANAGEMENT PLAN (RMP) TEMPLATE ° in restrooms, all faucets should be equipped with low flow aerators. These are available from many local water districts. Maintenance staff will be given aerators to install and a backup supply for when they need to get switched out. Aerators should be checked twice a year and replaced osnecessary. Irrigation Water • Irrigation shall start no earlier than dusk and be completed prior to three hours pastsunrise. * Irrigation oflawns and fields will belimited toone inch per week. ° Landscape vegetation will beallowed one-half inch ofwater per week. w Native and drought tolerant vegetation shall not beirrigated. * Irrigation will beturned off when rainfall nears one inch per week. Systems that are equipped with a rain gauge will facilitate this automatically; maintenance shall be responsible for modifying operation ofsystems without rain gauges. ° Staff should report irrigation system running during the day, standing water or wet pavement when it has not rained, and/or muddy areas to maintenance as an emergency work request. Solid Waste and Recvc|ing ° The Building Manager shall monitor volumes of waste and coordinate changes in clumpster size and frequency ofpick-up aonecessary * All staff shall minimize 'waste and recycle tothe greatest extent possible. This includes, but i, not limited to, participation 1nthe following county recycling/reuse programs; 8aoicRecycables • Our in-house recycling program allows for collection of mixed paper, cardboard, aluminum cans, plastic drink bottles number I8\Z. ° Collection sites are located through -out facilities and should be clearly labeled. ° if a facility does not have recycling collection, needs new signs stating what may be recycled, or if assistance is needed with the recycling of bulky, large or unusual items, contact (insert name ofcontact). Toner Cartridges Many office supply companies offer contracts that includes the recycling, at no charge, ofall printer and copier cartridges. Contact your local supply company for details. Computers and Electronics Computers and electronics 'can bcrecycled. Toidentify arecyc|er,contact the Take itBack Network - to |ocateacertif|ed,ecycherinyuurareahtto://wwvxv.mnetrnkc'gox/dnrp/swd/takeitback/index.asp. Contractors will recycle awide range nfcomputer and electronics equipment for afee. Batteries Rechargeable batteries can be recycled by contacting the Rechargeable Battery Recycling Corporation toreceive afree postage -paid battery collection box. This program isfor rechargeable batteries only, such as the batteries commonly used in cell phones, pagers and laptops. Attachments — Page 11 (m,s4xs 43 ��`—��S�KU��N�� MANAGEMENT PLAN _ ATTACHMENT �� RESOURCE �� _ . . — �� Office Furnishings If you have items that are in relatively good condition (large cabinets or light fixtures, for example), check with the RE Store, a local non-profit used building materials store, to see if they want those items. The REStore will pick upitems ifthey think they can resell them. For info onhow touse this contract, see the King County VVasteVVbeprojects page. Scroll down to"Salvaged Building Materials Office Supplies Consider setting up an office supply exchange area for used office supplies such as binders, folders, envelopes, in -boxes and small office equipment. Polystyrene Packing Peanuts Polystyrene, or3tyrufoam7 'packingpeanutscanbecoUectedforneuseandeitherusedin'houseor can be recycled at local mail centers. Attachments — Page 12 60134/13 44 ATTACHMENT D — SITE QUARTERLY CHECKLIST (SQC) TEMPLATE This template may be modified by PARTICIPANT as needed. Site Quarterly Checklist BUILDING INFORMATION Building Name: Checklist Author: Date: Building Area (ft2): Annual kWh: Annual Therms: Current EUI 2 (kBTU/ft ): Last EUI: Target EUI: ENERGY STAR Score: Electric Meter: Gas Meter: Notes: Wednesday Thursday Friday Saturday Holidays BREAKS, HOUDAYS, 4ND EVE SYSTEI SETTINGS (OR S ATTACHMENT) HVAC Schedule 1 hour before occupancy, 1 hour after occupancy Lighting Schedule Matches occupancy Heating Setpoints (°F) occupied unoccupied Attachments — Page 13 6013 4/13 45 4 G 7 D 9 10 11 12 ATTACHMENT QUARTERLY CHECKLIST TEMPLATE This template may be modified by PARTICIPANT as needed. Does the HVACschedule align with system settings? Duthe HVACzone setpuintsalign with system settings? Are upcoming holidays, breaks, and events scheduled? Are economizers functioning? Are all major pieces ofequipment operating inautomatic mode (rather than manual, hand, off, etc)? Does your interior lighting schedule match occupancy? Does your exterior lighting match non -daylight hours? How have you engaged with occupants and/or implemented behavioral campaigns? Have any major changes (oompancy, staffing, production, building area, additional plug loads, etc) occurred atyour building? Have you started, completed, mrplan on completing any capital projects? )fso, when? Have there been any changes (positive ornegative) inyour monthly billing data? Do your system settings align with Look atthe control system orelectrical panels toconfirm equipment isoperating inautomatic mode. Look at the lighting control system. Look atthe lighting control system, time clock, orother lighting controls. Consider reminders, posters, stickers, newsletters, websites, meetings, etc. Look atyour monthly bill data (adjusted for weather orother variables, ifpossible) and make comments regarding trends. Look at the interval data for a typical F� �� u F� u F� Attachments — Page 14 anowo 46 ATTACHMENT D - SITE QUARTERLY CHECKLIST (SQC) TEMPLATE This template may be modified by PARTICIPANT as needed. Flinterval data? week and holidays/events. NOTES [Please provide specific information related to checklist items or other energy activities. Examples include `Changed heating setpoint from 70 F to 69 F in West Wing based on system settings on 1/1/2013," "Added new 1,200 ft2 portables added on 9/1/2013,,""Changed 30 HP pump operation from HAND to AUTO on 1111/2013:" The description should include the effective date, the baseline condition, and the new conditio MENNE 4 ATTACHMENTS [Please include attachments that support the checklist or notes. Examples include HVAC schedule screenshots, HVAC setpoint screenshots, energy interval data screenshots, SEM newsletters, and monthly bill datoj Attachments — Page 15 6013 4/13 47 48 EQUAL HOUSING OPPORTUNITY Briefing for the 2019 Analysis of Impediments to Fair Housing Choice The federal Fair Housing Act of19GOrequires all local governments affirmatively further fair housing. The Analysis of Impediments tpFair Housing Choice seeks tounderstand the barriers tofair housing oa identified by community and stakeholder input, data, and policy analysis. This Analysis of Impediments to Fair Housing Choice will guide policy and funding decisions to address discrimination and segregation in King County' Federal, state, and local laws make it illegal for housing providers to discriminate against certain groups Factors that have a disproportionate impact on access to housing for these groups can also be a barrierto fair housing choice. All local governments have a duty to strive to ensure all people have fair access to housing. Key Findings • King County has become significantly more diverse over recent decades. ° Jurisdictions in King County can be categorized within three racial compositions: areas that are diverse, predominantly White and Asian, and predominantly White. w South Seattle and Southwest King County contain the most diverse areas of King County and face the greatest barriers inaccess ±oopportunity. w Income segregation is a major factor to segregation patterns throughout King County and protected class status isfrequently correlated with lower incomes. ° Housing prices have increased dramatically in the last ten years, displacing lower -income communities ofcolor and immigrants, w Field-testing conducted across jurisdictions in King County found evidence ofindividual-level housing discrimination inabout half ofall tests. * Blacks are half aslikely toapply for a home loan and twice aslikely tobedenied. Fair Housing Goals The 2019 Analysis of Impediments to Fair Housing Choice recommends the following Fair Housing Goals: 1 Invest inprograms thatprovdeeducation,enfnrcementandtestingforfairhousing|aws. 2. Engage underrepresented communities in ongoing efforts to understand barriers and increase access toopportunity. 3. Provide more housing for vulnerable populations. 4. Provide more housing choices for households with large families. 5, Support efforts toincrease housing stability. 6. Preserve and increase affordable housing in communities at high risk of displacement. 7. Review zoning laws to increase density in urban areas. 8. Work with communities to engage in community revitalization efforts. 9. Support the Affordable Housing Committee's efforts to promote fair housing. 10. Report annually nnFair Housing goals and progress. Protected Classes Federal State of Washington King County Race Creed Age Odor Marital Status Ancestry National Origin Veteran/Military Status Religion Use ufService orAo)ciive Sex Animal Disability Source ofIncome Familial Status Fair Housing Testing The 2019 Analysis of Impediments to Fair Housing Choice is informed by Fair Housing testing, a national best practice as a part of data collection for Fair Housing analysis. In 2018 the King County Consortium and the Cities of Auburn, Bellevue, Burien, Federal Way, Kent, and Renton jointly funded housing Fair Housing testing through the Fair Housing Center ofWashington (FHCVV).The FHCVVconducted 6G differential treatment tests and I6policy checks injurisdictions across King County from January toMay 3I,20Ig,testing for housing discrimination. Differential Treatment testing isbased upon protected class .status and |no|udesemai|'based, phone -based, and site'basedtesting methods. The FHCW tested property management companies, not individual landlords. The final report from the FHCW found evidence of discrimination in 39 out of 82 total tests. Evidence of discrimination was found at roughly the same rate (around half) for each protected class and in most jurisdictions, with the exception of the source of income policy checks, which found a violation in four out of twelve tests. More 50 Briefing for the 2020-2024 Consolidated Housing and Community Development Plan The King County Consortium Consolidated Housing and Community Development Plan (Consolidated Plan) guides the investment of federal housing and community development funds. The Consolidated Plan is a requirement of the U.S. Department of Housing and Urban Development (HUD), through which the King County Consortium (Consortium) receives an annual entitlement for each of the following funds, anticipated inthe following annual grant amounts. Community Development Block Grant (cDBG) $5,160,000 HOME Investment Partnerships (HOMqProgram $3,250,008 Emergency Solutions Grant (ESG) $ 307,000 Projects and Activities ofthe Consolidated Plan follow three broad goals: Goal One: Affordable Housing ' Ensure healthy andaffordablehousingfor|owandmcderate- Goal Two: Home|essness—Etdvetomakehomelessnes rare, brief, and one-time and eliminate racial disparities. Goal Three: Community and Economic Development — Establish and maintain a healthy and vibrant community by partnering with local jurisdictions and organizations, improving the well- beingof|pw`andmoderate-incomeneddents,andfocusingoncommunitieswith historic disparities inhealth, income, and quality oflife. xo� " It' �' � rZ ~ �� _. I == -V �~"`11'11_� Goal One Affordable Housing Goal Two ^' Homelessness Rare, Brief and One Time Goal Three Community and Economic Development Rental Apartments Rapidrehousirg Infrastructure Homeownership Shelters Parks Housing Repair Housing Stability Public Services Housing Access Modifications Diversion Economic Development Fair Housing Reduce Racial Section lU8Loans 51 Changes to Note The Draft J020'ZOZ4Consolidated Plan highlights the ongoing work around Fair Housing, Displacement, and Equity and Social Justice. Timeline and Process July Special ]R[meeting for recommendation for approval August King County final review September King County Council review and 3O-daycomment period November Submission to HUD King County Consortium Members Participating Jurisdictions Auburn Bellevue Federal Way Kent Joint Agreement Cities Burien Kirkland Redmond Renton Shoreline Partner Cities Algona Black Diamond Beaux Arts Bothell Carnation Clyde Hill Covington Des Moines Duvall Enumclaw Hunts Point Issaquah Kenmore Lake Forest Park Maple Valley Medina Mercer Island Newcastle Normandy Park North Bend Pacific Sammamish SeaTac Skykomish 3noqua|mie Tukwila Woodinville Yarrow Point Unincorporated King County This plan isinformed byongoing and collaborative regional processes. ft"10019==Z1 52