HomeMy WebLinkAboutCOW 2019-09-09 Item 4D - Powerpoint Presentation Shown at Meeting - Fire Department BudgetFire Department
Budget Discussion
City of Tukwila
September 9, 2019
In March, staff recognized the Fire Department would most
likely exceed adopted budget
• Began discussion with Finance Committee to answer key
questions and provide data for policy decisions:
• What can be done to reduce overtime usage and
costs going forward
• Service levels
• Sustainable funding model to support service level
• Information reviewed:
• Current and historical budget
• Staffing
• Service levels
• Fire Marshal Office
September 9, 2019 2
Aspects of Fire Budget Reviewed
(focus on Suppression)
• Current staffing levels
• Minimum staffing
• Pipeline positions
• Kelly days
• Vacation leave
Total Staff per Shift
Less: Vacation Slots
Less: Kelly Day Slots
Staffing Level Prior to Unexpected Leaves
Minimum Staffing
19
- 2
- 2
15
13
Slots Available for Unplanned Leave
Note: 19 staff on each shift includes 3 pipeline positions
September 9, 2019
19
- 2
- 2
15
13
2
19
- 2
- 2
15
13
2
3
Aspects of Fire Budget Reviewed
(focus on Suppression)
• Leave hours
• Training
• Sick leave, FMLA leave
Note: sick leave and long-term FLMA leave have a significant impact on overtime.
In the chart below, 7 staff in March and April were out on long-term FMLA leave.
4/1/18 - ? FF 1
1/7/19 - 6/1/19 FF
3/2/19 - 7/1/19 FF 3
3/10/19 - ? (intermittent) FF 4
1 /21 / 19 - 4/28/19 FF 5
2/5/19 - 4/18/19 FF 5
3/19/19 - 5/5/19 IFF 7
1/16/19 - 2/19/19 IFF 8
5/15/19 - 7/1/19 IFF 9
September 9, 2019
4
• Hires and Departures
4
2
Departures & Hires
FD Since 2001
2010 2011 2 012 2013 2014 2015 2016 2017 2013 2019
it Departures
2010 2011 2.012 201,3, .2014 .2015 .2.016 2.011 2018,2.019
Departures 0 3 5 0
,J, 3 3 u 3 3 9 3
Hires .2. 1 4 4 3 9 6 3 6 2.
Note: Chart includes new hires that did not complete the academy. Since
2010, there has been an increase in departures (including retirements) and
increases in hires (academy).
August 12, 2019 2019 1st Quarter Financial Report 5
Aspects of Fire Budget Reviewed
(focus on Suppression)
• Overtime usage
• Training
• Deployments
September 9, 2019
6
Aspects of Fire Budget Reviewed
(focus on Suppression)
overtime Costs om r to Number 0f O r it H u
Overtime $ 407,964 446,557 440,553 754,079 857,927 658,738 495,855 514,312 647,876
Overtime Hours 8,221 8,907 8,831 14,592 16,127 12,065 8,717 9,038 11,046
Cost per Hour 49,63 50.13 49.89 51.68 53.20 54.60 56.89 56.90 58.65
Current overtime budget
Proposed increase
Proposed overtime budget
$530,648
213,000
720,000
12,000
60.00
$534,648
223,650
$743,648 $758,298
August 12, 2019 2019 1st Quarter Financial Report 7
Aspects of Fire Budget Reviewed
(focus on Suppression)
• Budget process
• How budget is drafted
• Historical budget amendments for Fire
• What is not budgeted:
• Salary and benefits for recruits in the
academy
• Payouts for staff departures
• Pipeline positions
• Labor agreement settlements above
what is budgeted
September 9, 2019 8
Aspects of Fire Budget Reviewed
(focus on Suppression)
• Service levels
• Mutual aid given and received
• Number of responses by type
• Number of responses by station
September 9, 2019
9
Fire Department Revenue Options
• Fire department fee schedule
• proposed updates included in tonight's agenda
• Hazardous materials cleanup
• $100k included in 2019 budget
• False alarms
• Updated in 2014, resolution #1818
• Fire impact fees
• Updated in 2018, ordinance #2571
• Ambulance fees
• Future revenue source
September 9, 2019 10
Fire Department Revenue Options
Revenue Source
Actuals
2014 2015 2016
2017 2018
Budget
2019
EMS Levy (Medic One Lei
Grants
Contract for services
Operational Permit Fees
Plan Review Fees
Reinspection Fees
*Hazardous Materials Response
Reimbursement for Deployments
Misc. Fees/Cost Recovery
Totals
*New charge beginning in 2019
398,440
401 ,453
45,415
76,836
52,363
1,000
212,561
405,792
74,495
51,189
44,175
45,973
454,149
90,894
45,958
24,825
66,895
300 300
20,624 36,094
427,501
10,809
1 0, 775
12,400
74,103
84,020
98,910
445,880
12,318
2,689
10,507
76,628
100
470,000
20,511
1,500
21,400
75,000
2,000
100,000
80,201
133,076 150,000
188,068 642,548 719,115
Note: Hazardous materials response budget of $100,000
date, no revenues have been received.
71 8, 518 761, 399 840,411
s
new as of 2019.
To
August 12, 2019
2019 1st Quarter Financial Report 11
Fire Department Budget Projection
• Policy options:
• Fund current level of service:
• True up budget to reflect current level of
overtime hours worked
• Fund average cost of separations
• Fund salary and benefits for academy
- OR -
• Reduce minimum staffing to12 on shifts
when only 12 report to duty
- OR -
• Other options
September 9, 2019 12
Fire Department Budget Projection
Current estimate is that the Fire Department could
exceed adopted budget by over $400 thousand.
September 9, 2019 13
Possible Budget Amendment
Overtime
Academy
Service Separations
Total Ongoing
$213,000
160,000
100,000
$223,650
168,000
105,000
$473,000 $496,000
One Time
Propane Incident $11,500
(revenue backed)
Code Compliance Issue 7,800
(revenue backed)
Snowstorm $30,000
Total Possible Amendment $522,900 $496,650
September 9, 2019 14
Q&A
The city of opportunity,
the community of choice.
September 9, 2019