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Home My WebLink AboutCOW 2020-06-08 Item 3C - Discussion - 2020 Overlay and Repair OptionsCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared 4 t Mayor's reviear Council review 06/08/20 GL ITEM INFORMATION ITEMNO. 3.C. STAFF SPONSOR: CYNDY KNIGHTON ORIGINAL AGENDA DATE: 06/08/20 AGENDA ITEM TITLE Financial Impacts from COVID-19: 2020 Annual Overlay and Repair Program - Options for Partial Funding CATEGORY ® Discussion Mtg Date 06/08/20 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ®Finance ❑Fire ❑']S ❑P&R ❑Police ®PI ❑Court SPONSOR'S Potential savings from five Capital Improvement Program projects could fund and construct SUMMARY two sites of the fully designed 2020 Overlay & Repair Program, Sites F and G for $312,500. Other decision points include the 30% design of the 42nd Ave S Bridge, painting the S 119tn St Pedestrian Bridge in Allentown, TCC siding repairs, and the City Hall facilities/seismic study, which will all be brought forward to Council for decisions in the future. REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 06/01/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADNIIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 104 FUND ARTERIAL STREETS Comments: pg 16, 2019 CIP MTG. DATE RECORD OF COUNCIL ACTION 06/08/20 MTG. DATE ATTACHMENTS 06/08/20 Informational Memorandum dated 05/29/20 Overlay & Repair Engineer's Estimate & Map Active 2020 Projects Minutes from the Transportation & Infrastructure Committee meeting of 06/01/20 (Distributed separately) 35 36 City of Tukwila Allan Ekberg, Mayor Public Works Department- Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director Vicky Carlsen, Finance Director BY: Cyndy Knighton, Senior Program Manager Scott Bates, Program Manager CC: Mayor Ekberg DATE: May 29, 2020 SUBJECT: 2020 Annual Overlay and Repair Program Project No. 92010401 - Options for Partial Funding ISSUE Discussion on potential overlay options for 2020. BACKGROUND Every year road segments are identified for possible inclusion in the City's annual Overlay Program. Tukwila uses a pavement management system (PMS) to rate the condition of the pavement, which is the first step in identifying street segments for overlay. Using the pavement scores created in the PMS, staff considers the pavement condition and preliminary cost to overlay, and frequency of ongoing maintenance needs to develop a "long list" of potential projects for the next overlay cycle. Design of the "long list" of selected projects is brought to 50% and, at that point, selection of the final list is generally made based on funding availability for the highest priority segments. This year was no exception to the standard process. Ten locations were fully designed, and the attached Engineer's Estimate was developed. The COVID-19 Pandemic has impacted the City's finances and many programs and projects are being reduced or eliminated in 2020 to mitigate the City's revenue losses. Construction of the 2020 Annual Overlay and Repair Program has currently been suspended. At the May 18, 2020 Transportation and Infrastructure Committee (TIC) meeting, members requested staff develop options in the event that partial funding became available. DISCUSSION AND FINANCIAL IMPACT Potential project savings identified in the table below could be reallocated for use in a truncated 2020 Overlay and Repair Program. Sites F and G on the Engineer's Estimate attachment are recommended by staff for construction, should funds be allocated. Both 54th Avenue S and S 158th Street are in immediate need of overlay restoration and service a high amount of traffic. The work would include asphalt repair, fixing drainage runoff issues, upgraded ADA compliant ramps, and additional guardrail to a portion of 54th Avenue S. CIP Reallocation First Priority Overlay Locations 15 Bridge Inspections 2020 $ 20,000 Site F: 54th Avenue S (S 166th St to Slade Way) $ 165,814 18 ADA Improvements 50,000 19 Annual Traffic Signal 62,500 22 Walk & Roll 75,000 Site G: S 158th St (39th PI S to 42nd Ave S) 136,213 23 TIB Channelization Study 25,000 Use of Existing fund balance 80,000 Savin s $ 312,500 Overlay Cost $ 302,027 Contingency $ 10,473 The second priority for Overlay is Site A: S 200th Street (Southcenter Parkway to Green River Bridge) is estimated to cost $368,229. Sites B, C and D are not high -volume streets, or a high maintenance demand compared to other sites. https:l/tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-01-2020/f. 2020 Overlay & Repair Options/INFO MEMO - 2020 Overlay Options.docx 37 INFORMATIONAL MEMO Page 2 Reducing the budget for the projects listed in the table on the previous page will not cancel the projects, only delay them until a later date, when funding is available. Decision points for other capital protects At the May 18, 2020 Transportation and Infrastructure Committee meeting, the status of capital projects in the residential street, arterial street, and general government improvement funds were reviewed. The analysis provided status updates on the projects listed in the table above as well as a few others, including 42"d Ave S Bridge design, S 119th St Pedestrian Bridge painting, siding repair at TCC, and the facilities study. 42nd Ave S Bridge: Council authorized funding of up to $1 million ($320k general fund, $680k solid waste utility tax) for 30% design. There is a possibility that a federal infrastructure bill could include funding for "shovel ready" projects. In order for this project to have the best chance of receiving funding, the project would need to be at least 30% designed. The City expects to select a design consultant later this summer to get to 30% design. Since funding for the highest priority areas for overlay have been identified, staff is recommending that a decision on whether to fund this project or redirect funds elsewhere, be delayed until the true cost of design is understood. S 119th St Ped Bridge painting: Not funding this project will only delay the project, not cancel it. There is a window of opportunity to paint the bridge due to weather and fish cycles. Removing funding for this project will delay the project until at least 2021. Siding repair at TCC: Siding repair for TCC has been listed as a project as early as 2018. When the 2019-2020 budget was drafted, the expectation was that $200k in siding and roofing repairs at TCC would occur. Budget for this project is $120k and funding currently exists in the general government improvement fund. Continuing to delay this project will only result in higher costs when the repair is finally completed. Staff is recommending that TCC siding repair occur this year utilizing the existing budget. Facilities Study: This project is also funded out of the general government improvement fund and there is currently adequate funding to complete Phases 1 and 2 for approximately $190k, as currently proposed. The original request for this project was $300k, however, the final phase could be done at a later date. By completing Phases 1 and 2 now, the City will have updated seismic information on City Hall, 6300 building, TCC, and Fire Stations 53 and 54. These phases will also provide a facility condition assessment and space planning at City Hall. The completion of the Justice Center will occur in the next few months and many staff members who are currently located at City Hall and the 6300 building will be moving to the new facility, resulting in significant unused space in both buildings. By completing Phases 1 and 2 now, it will position the City to make informed decisions on the best next steps for the next phase of facility planning. Staff is recommending that phases 1 and 2 move forward as planned. RECOMMENDATION Discussion only or possible recommendation for full Council for review for June 8 Committee of the Whole meeting. Attachments: Engineer's Estimate 2020 Overlay Cover Active 2020 Projects 38 hitps://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-01-2020/f. 2020 Overlay & Repair Options/INFO MEMO - 2020 Overlay Options.docx City of Tukwila - Department of Public Works 2020 Overlay Program Engineer's Estimate 90% Project No. 19168 92010401 SCHEDULE A SCHEDULE B P�SCHEDULE A S 200th Street S 126th Street 48th Ave S & S 109th Street S 150th Street 54th Avenue S 5158th Street 5 150th St & 46th Ave S South 148th St (Southcenter Pkwy to (East Marginal Way to 44th Ave S (S 109th St, North to Dead End) (46th Ave S, East to Dead S 166th St to Slade (39th PI 5 to 42nd Ave S) 53rd Ave S & Vicinity Intersection Green River Bridge) 37th Ave S) (S 140th St to End) &(47th Ave S to 48th Ave S End) Way) Re -Route Improvements HMA Grind/Overlay: 3" HMA Grind/Overlay: 2" HMA Overlay: 2" One -Way Raised and Enhanced Extra Grind Repair: 3" HMA Grind/Overlay: 2" 3" CSTC Base (48th only) HMA Grind/Overlay: 2" HMA Grind/Overlay: 2" HMA Grind/Overlay: 3" Channelization Crosswalk Curb Ramp Install Total Cost: $368,229 Total Cost: $92,455 Total Cost: $91,212 Total Cost: $71,753 =7Total Cost: $98,698 11 Total Cost: $165,814 Total Cost: $136,213 Total Cost: $138,080 Total Cost: $103,384 Total Cost: $19,553 SiteA Site B Site C Site D Site E Site F Site G Site H Site I Site J Link to full spreadsheet http://records.tukwilawa.gov/WebLink/l/edoc/330628/TIC%202020-06-01%201tem%202F%20-%20Discussion%20-%202020%20Overlay%20and%20Repair%20Options.pdf W 2020 OVERLAY PROGRAM PROJECT NO.92010401 MARCH 2O20 MAYOR ALLAN EKBERG DIRECTOR OF PUBLIC WORKS HENRY HASH CITY ENGINEER HARI PONNEKANTI, P.E. SCHEDULE OF DRAWINGS SHEET NO. SHEET TITLE SCHEDULE A 1 COVER 2 — 4 DETAILS LEGEND 5 44TH AVE S EXISTING: 6 S 109TH ST & 48TH AVE S m 7 S 126TH ST -9- 8 S 126TH ST RAMPS 9 S 150TH ST 10 S 150TH ST & 46TH AVE S IMPROVEMENTS O 11 — 12 RRFB AND WMINAIRE PLANS & DETAILS 14 S 158TH ST ° Q 15 S 158TH ST RAMPS 16 — 17 54TH AVE S 18 — 19 S 200TH ST 20 S 200TH ST RAMPS 21 S 148TH ST CURB RAMP (3438 S 148TH ST) _ SCHEDULE B — — — — 22 — 23 53RD AVE S RE—ROUTE IMPROVEMENTS 24 CURB RAMP DETAILS 25 DRIVEWAY DETAILS 26 53RD AVE S & VICINITY DETAILS 'J111"0011LN10 DE'SEAN QUINN, PRESIDENT VERNA SEAL KATHY HOUGARDY KATE KRULLER THOMAS MCLEOD ZAK IDAN CYNTHIA DELOSTRINOS JOHNSON PROPOSED: WATER VALVE THICKENED EDGE GAS VALVE FIRE HYDRANT PAVEMENT REPAIR TELEPHONE MANHOLE FIBER OPTIC MANHOLE HMA OVERLAY POWER POLE HMA PAVEMENT SECTION MONUMENT SANITARY SEWER CRUSHED GRAVEL WATER METER CATCH BASIN 0 CEMENT CONIC. PAVEMENI TREE BUTT JOINT OR EDGE PLf CRUSHED GRAVEL -- -- SAWCUT CEMENT CONC. PAVEMENT INLET PROTECTION PER A VEGETATION STD PLAN 1-40.20-00 FENCELINE ROW LIMITS PROPERTY LINE TH AVE S i & S 137TH ST EDULE B) LAY & 46TH AVE S )VEMENTS T Q 7 F IL m } F V by dare °�"`�" 9 PUBLIC WORKS DL�PT _ a3 °� aM ° °° KPG p 2020 OVERLAY PROGRAM o �9 d2 MICE 03/2020 1—disciplinary Design BID z *ENGINEERING*STREETS*WATER*SEWER* checked NJD 030M 3131EIdAva 2'A2kAenonA" 24 Y o en Sum iamM, WA . �'tls ,�° sean*,wAs31n �es3lsnmso DOCUMENTS file no 1slsecov.Dwc co'dic Ia3s1zeslMo COVER scale r=aa field bk no o dare revisions date s3rzszs , Project Fund No. Project 2020 CIP Projects 103, 104, & 303 Funds A B C D E F G H I Grant/ 2020 Phase 1 & II 103 Fund City Funding Dedicated Rev Expenditures Committed Reductions Balance Policy Decision Council Status Funding 2020 Budget Funding to Date for 2020 5/11/2020 Reduction Go/No Go? Decision 103 Fund - Residential Streets 1 103 99410303 42nd Ave S Phase III Physically completed, final payments City $ 378,000 $ 24,102 $ 353,898 2 103 99110301 53rd Ave Utility undergrounding, Comcast next Grant Funded 399,000 120,140 278,860 3 103 Various (3) Safe Routes to School Projects Not started, seeking grants, no $ to date Grant Funded $ 5,301,000 4 103 81930301 Traffic Calming On hold due to negative fund balance City 400,000 9,564 53,504 $ 350,000 5 103 Interfund Loan Repayment Covers SCL expenditures for 42 & 53 City 336,932 Total 103 Fund $ 1,177,000 104 Fund - Arterial Streets $ 153,806 $ 1,023,194 $ 350,000 6 104 104 Wages & Benefits Ongoing staff expenses Ciry $ 485,383 $ 93,471 $ 391,912 7 104 98610403 Strander Blvd Extension Closed, final 2020 grant reimbursement City 147,362 $ 475,000 622,362 8 104 99310410 West Valley Hwy Design funds only, underway Grant Funded 600,000 60,237 539,763 9 104 91310407 BAR Bridge over Airport Way Construction awarded 5/4/20 Grant Funded 2,614,000 17,861 2,596,139 30 104 91810404 42nd Ave S Bridge Replacement In-depth bridge inspection City 39,884 39,884 104 91810404 42nd Ave S Bridge Replacement 30% Design proposals due 5/19/20 City/WM tax Grant Funded 320,000 - 680,000 $ 1,000,000 12 104 9030404 S 144th St Bridge - Sidewalks Not started, seeking grants, no $ to date 227,000 13 104 92010401 Overlay & Repair 2020 Design underway, ready to bid, on hold City 1,400,000 128,453 71,547 $ 1,200,000 14 104 82010403 Traffic Counts 2020 Ongoing, contract began 1/1/20 City 18,750 3,300 15,450 15 104 92010402 Bridge Inspections 2020 4legally required bridge inspections City 196,000 93,000 2,252 49,444 20,000 16 104 91710406 S 196th St/200th St Br Repair Completed, retainage to be paid City 1,304 16,000 17 104 91610407 S 119th St Pedestrian Bridge Painting of pedestrian bridge on hold City 200,000 18 104 91510405 ADA Improvements ADA ramps at 53, 58, on hold w/ Overlay Ciry 50,000 50,000 19 104 82010404 Annual Traffic Signal Ongoing, reduced by 50%, deferred maint. City 125,000 2,549 59,951 62,500 20 104 11301302 Wetland & Envir Mitigation Ongoing, required by permit City 40,000 16,219 23,781 21 104 82010405 Transp Element of the Comp Plan Not started, required by GMA, due by 2021 City 400,000 400,000 22 104 82010406 Walk & Roll Update not started, on hold City 75,OG0 75,000 23 104 81730404 TIB Channelization Study Study completed, $25k balance remaining City 25,000 25,000 24 304 Park Impact Fees Transfer [0 301 Housekeeping transfer from 304 to 301 City 1,009,000 1,009,000 Total 104 Fund $ 4,331,379 $ 4,462,000 303 Fund - Facilities $ 325,646 $ 5,835,232 $ 1,200,000 $ 1,432,500 25 Beginning Fund Balance Drawdown offund balance $ 656,000 27 303 91930304 6300 Dry Fire Sprinkler System Completed City 30,000 $ 30,000 28 303 91630305 TCC Siding Repairs Not started, 2 quotes received in 2019 City 200,000 $ 120,000 303 91630305 TCC Siding Repairs -Savings Savings from bids City 80,000 303 91630304 City Hall Siding Repairs No started Ciry 100,000 $ 100,000 29 303 82030301 2020 Facilities Study/Seismic RFPs in, not started City 300,000 110,000 190,000 Total 303 Fund $ 630,000 $ 30,000 $ $ 210,000 $ 390,000 Total 1 $ 1,822,500 Lines 3 & 12, not added in totals as completely grant funded and no grants to date. Dedicated revenues include REET, Parking tax, & MVFF Grant funded Line 11, Solid Waste Utility tax revenue may be reduced due to COVID-19 a• ro�k.�a...>rereao i_,on✓sm, we �w.kv. a ,•n,v�snarea oxure.nu�xow 420 "-