HomeMy WebLinkAboutCOW 2020-09-14 COMPLETE AGENDA PACKET Tukwila City Council Agenda
COMMITTEE OF THE WHOLE
Allan Ekberg, Mayor Councilmembers: Verna Seal Kathy Hougardy
David Cline, City Administrator Kate Kruller Thomas McLeod
De’Sean Quinn, Council President Zak Idan Cynthia Delostrinos Johnson
THE MEETING WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR’S PROCLAMATION
20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART:
ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO
RCW 42.30 UNLESS (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTION(S)
FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, . . .”
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS:
1-253-292-9750, ACCESS CODE: 670077847#.
For Technical Support during the meeting call: 1 -206-431-2179.
Monday, September 14, 2020; 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. PUBLIC
COMMENTS
Those wishing to provide public comments will have the opportunity to deliver
public comments via email. All written comments received by email to
citycouncil@tukwilawa.gov prior to 5:00 PM on the date of the meeting can be read
aloud during the meeting by City staff within the normal five-minute time limit.
Please clearly indicate whether you want your e-mail read during
P ublic Comments at the next Tukwila City Council meeting.
3. SPECIAL ISSUES a. Weekly COVID-19 report.
b. COVID-19 financial impact report.
c. A resolution adopting a fee for fingerprint services (exclusive of
fingerprint fees for concealed pistol licenses).
d. A resolution adding a Change Fund for the Police Department.
e. A resolution adopting fees for the staff time associated with redacting
Tukwila Police Department body worn video footage requested
pursuant to public records requests.
f. Parks and Recreation projects:
(1) A resolution authorizing submission of an application for grant funding
assistance for the Duwamish Neighborhood Trail Park Project
(#91930102), to the Recreation and Conservation Office (RCO).
(2) A contract for park and trail improvements in the amount of $155,000.
g. An Interlocal Agreement and Memorandum of Understanding
regarding the PSERN (Puget Sound Emergency Radio Network).
h. A contract with Zayo for internet services in the amount of $195,000.
i. Presentation of 90% Design Plan and financing options for the Public
Safety Plan—Public Works Shop, and Council consensus to proceed
with the call for bid process.
(continued…)
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COMMITTEE OF THE WHOLE / SPECIAL MEETING
September 14, 2020
Page 2
4. REPORTS a. Mayor
b. City Council
c. Staff – Monthly Construction and Budget Report
d. Legislative Analyst
Pg.193
5. MISCELLANEOUS
6. ADJOURN TO SPECIAL MEETING
SPECIAL MEET ING
Ord #2634 Res #1997
1. CALL TO ORDER / ROLL CALL
2. CONSENT
AGENDA
a. Approval of Minutes: 8/17/20 (Regular Mtg.); 8/24/20 (Special Mtg.)
b. Approval of Vouchers
c. A resolution adopting a fee for fingerprint services (exclusive of
fingerprint fees for concealed pistol licenses). [Rev iewed and
forwarded to Consent by the Finance Committee on 8/24/20.]
d. A resolution adding a change fund for the Police Department, and
repealing Resolution No. 1930. [Reviewed and forwarded to Consent by
the Finance Committee on 8/24/20.]
e. A resolution adopting fees for the staff time associated with redacting
Tukwila Police Department body worn video footage requested
pursuant to public records requests. [Reviewed and forwarded to
Consent by the Finance Committee on 8/24/20.]
f. Authorize the Mayor to sign a contract with Zayo for internet services
in the amount of $195,000. [Reviewed and forwarded to Consent by the
Finance Committee on 9/14/20.]
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Pg.41
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3. UNFINISHED
BUSINESS
Parks and Recreation projects:
(1) A resolution authorizing submission of an application for grant funding
assistance for the Duwamish Neighborhood Trail Park Project
(#91930102), to the Recreation and Conservation Office, as provided
in RCW 79.105.150, RCW 79A.15.030, WAC 286-13 and other
applicable authorities.
(2) Authorize the Mayor to sign a contract with Evergreen Asphalt for the
paving of trails and parks sport courts in the amount of $155,000.
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Pg.69
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4. NEW BUSINESS For discussion of Consent Agenda items only, if necessary.
5. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance not ice for those with disabil ities.
Remote Tukwila Council meetings are audio taped (available at www.tukwilawa.gov)
ITEM INFORMATION
STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 9/14/20
AGENDA ITEM TITLE A weekly update on the City’s planning and response to COVID-19 (Coronavirus)
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 9/24/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY The City is actively engaged in regional efforts to address the coronavirus (COVID-19).
Staff are providing the Council with updated information regarding the City’s response to
COVID-19.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. N/A
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
09/14/20 Coronavirus Report
C OUNCIL AGENDA S YNOPSIS
----------------------------------Initials --------------------------------- I TEM N O.
Meeting Date Prepared by Mayor’s review Council review
9/14/20 RB 3.A.
1
2
Coronavirus Response Update
September 14, 2020
* Denotes All New Content in the Section
Essential Services and City Operations
There are no changes to essential services or City operations since the last report. The Administration is
currently surveying staff to understand the impacts of public schools being closed this fall on the organization.
Staff leadership is seeking to understand how we can accommodate employees impacted by children engaged in
distance learning this fall.
Financial Stability
At the May 18 City Council meeting the Council approved various measures for the mayor to implement to
address the revenue shortfalls associated with the coronavirus pandemic. The Council continues to receive
regular updates on the implementation of the financial measures associated with the coronavirus pandemic, the
most recent of which is at the September 14, 2020 Committee of the Whole.
* Police Staffing and Calls for Service
There have been no changes to Police staffing since the last report.
Below are the calls for service for the month of August, with the 2019 calls as reference. While total calls for
service are down from the same time last year, much of this drop can be attributed to the decreased retail
traffic as people continue to alter their shopping behavior due to the pandemic. Other neighborhoods in the
City are seeing relatively the same rate of calls for service as they did prior to the pandemic.
2019: 2855
2020: 2574
* Fire Staffing and Calls for Service
There have been no changes to Fire staffing since the last report.
Please see attached detailed report on the calls for service for the month of August 2020.
* Human Services
As of September 9, for the month of September, Human Services assisted 13 households (43 individuals) with
$15,027 in rental assistance funds, both from the General Fund and House Bill 1406. In addition, staff served
one household (three individuals) with $368.79 in utility assistance funds from the General Fund.
Staff assisted 21 households, containing 60 individuals for the month of August. 19 of these households
required rental assistance, and one of the 19 needed rental and utility assistance (a combined total of $1200
lifetime maximum). Staff allocated $18,698.40 in rental assistance funds and $2445.61 in utility assistance to
three household for a total of $21,144.01 allocated for rent and/or utility assistance using a combination of City
general fund and HB 1406 funds.
3
Addressing Council’s question related to lifetime maximums and turnaways – we have had no turnaways who
qualify to report since the allocation of the HB 1406 funds. People who do not qualify either cannot supply proof
of a rental agreement, do not reside in Tukwila or are seeking assistance for moving or other non-rental/utility
assistance efforts. So far, staff have been able to meet community requests up to $1,200 per family, at least
partially, while assisting residents in securing funds from other partner sources. A sampling of intake data shows
that approximately 79% of residents applying for rental assistance pay in excess of $1200 in rent.
Eviction Prevention and Rent Assistance
King County has created a new program to assist households economically impacted by COVID-19 due to illness,
loss of income or unemployment who have been unable to meet rent obligations and are at risk for
eviction. King County is accepting interest forms from tenants, small landlords, large property landlords and
managers, manufactured home park owners and managers, and local nonprofits who wish to participate in a
new Eviction Prevention and Rent Assistance Program. Over $41 million is dedicated to helping local area
residents.
* Business Recovery
Business Re-Openings
Statewide the COVID activity varies by county. The August 28 COVID-19 Situation Report published by the
Washington State Department of Health offered some encouragement. The effective reproductive numbers for
eastern and western Washington are currently just below 1.0. The new case rate per 100,000 residents has
reduced from a late-July peak of 148 to 95.9, although this number is still considered "high virus activity" and
above the State goal of 25. The state Risk Assessment Dashboard maps statewide virus activity metrics. As of
Aug. 15, eight counties had low, 12 counties had moderate, and 19 counties had high COVID-19 activity. High
activity is marked by a new case rate in excess of 75 new cases per 100,000 residents. The statewide test
positivity rate is 3.6%. 29 of 39 Washington counties are above the state goal of 2%.
As of September 9, King County continues in Phase 2 of Washington’s “Safe Start” four phase business
reopening plan. According to the State’s metrics we are currently not meeting three of the five key goals and by
a significant margin. As of August 25th, King County’s new case rate per 100,000 residents was 77 with a goal of
25. Our rate of positive tests was 2.5% compared to a goal of 2%. Currently, Staff does not have a prediction for
when King County will move into Phase 3.
Most of Tukwila’s business activities are currently are allowed to be open (some under significant capacity
limitations and safety procedures). The Museum of Flight reopened the first week of September. Business
activities still not allowed in this Phase include indoor card rooms, large sporting events, and vending game
areas (pool tables, video games, arcades, etc.). Bowling alleys are open to league play only. Staff is in contact
with the Governor’s Office and key local businesses to facilitate approval and guidance for other entertainment
activities to reopen.
Business Assistance
Work continues on SavingLocalKC.com, ExperienceTukwila, Southside Promise, collaborating with the Chamber
and other regional organizations, and the $31,965 small business grant program. Since April, over 11,000 people
have visited SavingLocalKC.com and over 30% of those visitors clicked on deals offered by the businesses.
4
Economy
The State is participating in the Federal Government’s Lost Wages Assistance program through which the
Federal government provides an additional $300 per week to each eligible unemployed person. The LWA
program has a limited budget, so the length of time it is available depends on how quickly all participating states
use up the federal funds. Staff estimates the funding will last approximately four to six weeks. The State’s
Employment Security Department will start processing payments of $300 to eligible claimants for this new
program on Monday, Sept. 21. Payments will be retroactive for all weeks for which the claimant was eligible,
and for which funding is available from the federal government. Upon the processing date, eligible claimants will
receive the funds as soon as their bank processes the payment. Refer to the Employment Security Department
website for details.
*. Meeting our Community’s Basic Needs
Tukwila Food Pantry Meal Numbers:
566 – 9/3/2020
522 – 9/5/2020
407 – 9/8/2020
Senior Meal Distribution:
49 households
56 clients
374 meals to deliver
Red Cross Food Bank Support Update
Red Cross Food Bank support will cease all volunteer support due to the wildfire season, including at the Tukwila
Pantry. The wildfire season is stressing the region’s Red Cross volunteer workforce. Red Cross will continue to
advertise food bank volunteer opportunities on their Volunteer Connection only through September 18 th.
Public Safety Plan Construction Projects
There have been no changes to the Public Safety Plan projects since the last report.
Compliance with the Governor’s Order
There have been no changes to compliance issues since the last report.
* Covid-19 Testing Sites
Below are the two nearest testing sites in/to Tukwila. For more information on free testing sites in King County,
visit https://www.kingcounty.gov/depts/health/covid-19/testing.aspx
Tukwila Pantry, Thursdays 9 a.m. to 3 p.m.
Highline College, Wednesdays 7 a.m. to 2 p.m.
5
6
* Public Health – Seattle & King County Covid-19 Outbreak Summary – Tukwila
7
pg. 1
Tukwila Fire Department Volume Study
August ’20
8
pg. 2
Synopsis of Above Metrics
1. Total TFD Case Volume in August ‘20 represented a decrease of just 2% compared to August ‘19 (Jan
to July averaged a 17% decrease). In other words, August ’20 had 9 fewer cases than August ’19.
2. EMS was the only response type that dropped in case numbers as August ’20 had 12 fewer cases than
August ’19. There were 9 more Fire calls and Service calls were even.
3. Year to date through August 31st, total case volume for the Tukwila Fire Department has fallen 15%
compared to the same time frame in 2019. This equates to 625 fewer cases, an average of 2.56 fewer
calls each day.
4. 2020 is averaging 13.99 cases per day while 2019 averaged 16.55 (YTD through August 31).
5. Be cautious when comparing station-specific trends due to Stn 54’s Aid Car operating out of Stn 52 as
A354 when staffing is low. The data appears to show A354 as originating from Station 54 regardless of
where it’s parked. The data shows that A354 has responded 200 times from Station 54 while A352 has
responded only once from Station 52 in 2020.
Station January February March April May June July August YTD Station January February March April May June July August YTD
51 -12%11%-19%-47%-47%-23%-24%-9%-21%51 -11%26%-12%-50%-49%-30%-27%-20%-22%
52 5%-1%0%-35%-35%-35%-69%-54%-29%52 3%12%-1%-35%-59%-41%-74%-59%-34%
53 6%-23%-8%-32%-24%-46%-23%14%-18%53 -6%-7%9%-29%-31%-37%-24%11%-15%
54 -11%-14%-11%-27%-25%-14%-3%26%-10%54 -7%-12%-13%-31%-24%-8%-7%17%-11%
All TFD -7%-6%-10%-27%-26%-26%-20%-2%-15%All TFD -7%4%-6%-28%-32%-24%-22%-3%-15%
Station January February March April May June July August YTD Station January February March April May June July August YTD
51 -5%-4%-42%-20%-52%0%-18%30%-15%51 -50%-42%100%-73%17%-31%-14%-33%-32%
52 -7%-22%0%-11%19%-25%-47%-23%-15%52 100%-50%50%-80%700%50%-67%-43%-6%
53 83%-9%-44%-10%-24%-57%-14%-6%-16%53 -38%-87%-57%-86%N/A -80%-67%500%-49%
54 -35%11%63%7%-41%-47%-13%88%-7%54 -29%-78%-80%-14%33%400%700%25%-3%
All TFD 3%-8%-22%-9%-21%-31%-10%9%-12%All TFD -32%-69%-35%-61%100%-13%-31%0%-30%
Station January February March April May June July August YTD Station January February March April May June July August YTD
51 -15 12 -22 -50 -59 -27 -32 -11 -204 51 -10 19 -10 -38 -45 -23 -24 -17 -148
52 4 -1 0 -28 -28 -33 -61 -53 -200 52 2 6 -1 -23 -38 -29 -50 -47 -180
53 4 -18 -6 -24 -20 -37 -19 9 -111 53 -3 -4 5 -17 -21 -19 -13 5 -67
54 -18 -22 -17 -40 -38 -19 -4 35 -123 54 -9 -16 -18 -40 -32 -9 -8 20 -112
All TFD -35 -29 -51 -131 -135 -130 -105 -9 -625 All TFD -28 14 -22 -105 -129 -85 -83 -12 -450
Station January February March April May June July August YTD Station January February March April May June July August YTD
51 -1 -1 -14 -4 -14 0 -7 8 -33 51 -4 -5 2 -8 1 -4 -1 -3 -22
52 -1 -4 0 -1 3 -5 -7 -3 -18 52 3 -3 1 -4 7 1 -4 -3 -2
53 10 -1 -7 -1 -4 -13 -3 -1 -20 53 -3 -13 -4 -6 5 -4 -4 5 -24
54 -7 1 5 1 -7 -14 -3 14 -10 54 -2 -7 -4 -1 1 4 7 1 -1
All TFD 3 -7 -22 -6 -22 -40 -12 9 -97 All TFD -10 -33 -7 -19 15 -3 -8 0 -65
# Change '20 vs '19
# Change '20 vs '19
% Change '20 vs '19
% Change in Case Volume Metrics ('20 vs '19)
# Change in Case Volume Metrics ('20 vs '19)
Change in Fire Case Volume
Change in Total Case Volume
Change in Fire Case Volume
Change in Total Case Volume
Change in Service Case Volume
Change in EMS Case Volume
Change in Service Case Volume
Change in EMS Case Volume
# Change '20 vs '19
% Change '20 vs '19
% Change '20 vs '19 % Change '20 vs '19
# Change '20 vs '19
9
pg. 3
Additional notes:
1. Feb 2020 is a leap month with 3.57% more days than the previous three Febs.
2. Because of their infrequent occurrence, Fire and Service response calls are more subject to wilder “% Changes”
than EMS responses. YTD, we’ve averaged just a few of these types of calls (combined) each day. An increase or
decrease of just one of these types of calls per day would result in a change of about a third. This helps to
explain some of the volatility in the graphs and charts.
3. Station-related metrics are based on “Primary Station”: while more than one station may respond to a single
call, only the station deemed as primary by ValleyCom gets the credit. In some cases, an OSA (Outside
Agency/Mutual Aid) unit will be designated as primary on a call within Tukwila. Those calls are included within
“All TFD” metrics but not within individual Station metrics.
10
pg. 4
11
pg. 5
12
pg. 6
13
pg. 7
14
pg. 8
Year Month Name # Cases Year Month Name # Cases Year Month Name # Cases Year Month Name # Cases
2016 January 482 2016 January 377 2016 January 84 2016 January 21
2016 February 456 2016 February 361 2016 February 65 2016 February 25
2016 March 519 2016 March 392 2016 March 93 2016 March 29
2016 April 464 2016 April 361 2016 April 86 2016 April 16
2016 May 489 2016 May 381 2016 May 85 2016 May 22
2016 June 489 2016 June 352 2016 June 111 2016 June 22
2016 July 535 2016 July 393 2016 July 110 2016 July 29
2016 August 532 2016 August 363 2016 August 140 2016 August 25
2016 September 429 2016 September 326 2016 September 79 2016 September 21
2016 October 483 2016 October 388 2016 October 70 2016 October 25
2016 November 433 2016 November 339 2016 November 73 2016 November 21
2016 December 440 2016 December 329 2016 December 82 2016 December 28
2017 January 448 2017 January 324 2017 January 89 2017 January 34
2017 February 475 2017 February 350 2017 February 66 2017 February 56
2017 March 522 2017 March 407 2017 March 92 2017 March 23
2017 April 459 2017 April 350 2017 April 72 2017 April 36
2017 May 474 2017 May 353 2017 May 100 2017 May 21
2017 June 508 2017 June 390 2017 June 87 2017 June 27
2017 July 526 2017 July 362 2017 July 143 2017 July 19
2017 August 531 2017 August 391 2017 August 111 2017 August 28
2017 September 456 2017 September 338 2017 September 98 2017 September 17
2017 October 477 2017 October 377 2017 October 77 2017 October 20
2017 November 526 2017 November 396 2017 November 95 2017 November 34
2017 December 469 2017 December 372 2017 December 73 2017 December 24
2018 January 475 2018 January 375 2018 January 77 2018 January 21
2018 February 433 2018 February 345 2018 February 56 2018 February 30
2018 March 448 2018 March 360 2018 March 61 2018 March 27
2018 April 447 2018 April 357 2018 April 75 2018 April 13
2018 May 485 2018 May 362 2018 May 101 2018 May 20
2018 June 527 2018 June 380 2018 June 112 2018 June 32
2018 July 489 2018 July 346 2018 July 116 2018 July 24
2018 August 532 2018 August 374 2018 August 142 2018 August 16
2018 September 499 2018 September 379 2018 September 91 2018 September 20
2018 October 487 2018 October 376 2018 October 88 2018 October 23
2018 November 465 2018 November 360 2018 November 73 2018 November 27
2018 December 430 2018 December 352 2018 December 44 2018 December 30
2019 January 504 2019 January 379 2019 January 93 2019 January 31
2019 February 488 2019 February 353 2019 February 83 2019 February 48
2019 March 508 2019 March 386 2019 March 101 2019 March 20
2019 April 477 2019 April 375 2019 April 70 2019 April 31
2019 May 520 2019 May 399 2019 May 104 2019 May 15
2019 June 507 2019 June 350 2019 June 131 2019 June 23
2019 July 533 2019 July 382 2019 July 121 2019 July 26
2019 August 501 2019 August 366 2019 August 102 2019 August 26
2019 September 478 2019 September 365 2019 September 93 2019 September 17
2019 October 453 2019 October 311 2019 October 110 2019 October 29
2019 November 475 2019 November 376 2019 November 69 2019 November 25
2019 December 535 2019 December 424 2019 December 82 2019 December 23
2020 January 469 2020 January 351 2020 January 96 2020 January 21
2020 February 459 2020 February 367 2020 February 76 2020 February 15
2020 March 457 2020 March 364 2020 March 79 2020 March 13
2020 April 346 2020 April 270 2020 April 64 2020 April 12
2020 May 385 2020 May 270 2020 May 82 2020 May 30
2020 June 377 2020 June 265 2020 June 91 2020 June 20
2020 July 428 2020 July 299 2020 July 109 2020 July 18
2020 August 492 2020 August 354 2020 August 111 2020 August 26
Total Cases EMS Cases Fire Cases Service Cases
15
pg. 9
Call and Response Type Legend
Org. CALL TYPE Literal Call Type Response Type Org. CALL TYPE Literal Call Type Response Type
ACCINF Acc with Inj EMS MINFIR Minor Fir NoThrt Fire
ACCMDF ALS Inj Acc EMS MUTUAL Mutual Request N/A
ACCWAF VehAcc Inv Water EMS NGASIN NatGas Lk Inside Fire
AFA Fire Alarm Fire NGASXT NatGas Lk Outsid Fire
AID Aid EMS NONSTR NonThrt SmallFir Fire
AIDH Aid Call Hazard EMS OBV Obvious EMS
AIDMD Aid Medic EMS ODF Overdose EMS
AIDMDH Aid Medic EMS ODMDF Overdose Medic EMS
AIDSVC Aid Service EMS ODORIN Odor Invest Service
AIDUNK Unknown Aid Call EMS ODORXT Odor Invest Out Service
BARK Beauty Bark Fire Fire POOLF Drowning Medic EMS
BRSH BrushFire No Exp Fire RESCUE Rescue EMS
BRSHEX BrushFire Exp Fire RESFIR Residential Fire Fire
CHIMNE Chimney Fire Fire RIVER River Rescue EMS
CO CO Alarm EMS SERVIC Non Aid Service Service
COMFIR Commercial Fire Fire SHACK Shack Shed Fire Fire
CPR CPR in Progress EMS SHOTMF Shooting Medic EMS
CPRF CPR in Progress EMS SMOKXT Smoke Invest Out Fire
DERAIF Train Derailment EMS SPILL Flammable Liquid EMS
DROWNF Drowning EMS STABF Stabbing EMS
DUMP Dumpster No Exp Fire STABMF Stabbing Medic EMS
DUMPEX Dumpster Exp Fire STORM Storm Service
ELECTR Electrical Fire Fire SUSFIR Poss Arson Out Fire
EXPLOS Explosion No Fir Fire SWFA Swfa Service
HZINV Haz Mat Invest EMS UNKFIR Unk Type Fire Fire
HZLEAK Haz Mat Leak EMS VEHCOM Comm Veh Fire Fire
ILBURN Illegal Burn Fire VEHEX Veh Fire W/Expo Fire
INFOF Info - Non Disp N/A VEHPAS Pass Veh Fire Fire
MCI1F MCI EMS WASH Washdown Service
MEDIC MEDIC Mutual Aid EMS WIRES Power Lines Down Service
16
ITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 09/14/20
AGENDA ITEM TITLE August Financial Update including COVID related data
CATEGORY Motion Resolution Ordinance Bid Award Public Hearing Other Discussion
Mtg Date 09/14/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY
General fund financial update including report out on COVID specific financial impacts as
required in Resolution No. 1987
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
09/14/20 Informational Memorandum dated 09/14/20
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 Vicky
MTG. DATE
09/14/20
3.B.
17
18
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
BY: Jeff Friend, Fiscal Manager
CC: Mayor Ekberg
DATE: September 14, 2020
SUBJECT: General Fund Budget-to-Actuals and COVID-19 Impact Report and
Update to Budget Impacts due to COVID-19
Summary
Resolution 1987 directed financial reporting on COVID-19 impacts twice a month. This report
reflects the following:
- General fund:
o Revenues as of June 30, 2020
o Expenditures as of July 31, 2020
- Capital projects funds:
o Revenues as of July 31, 2020
o Expenditures as of July 31, 2020
The revised budget (COVID-19) noted throughout the report is for financial analysis purposes
only. Any actual adjustments to the budget will require formal action from Council in the 4th quarter
of 2020.
The purpose of the general fund budgets to actuals report is to summarize for the City Council
the general state of revenues and expenditures and to highlight significant items. The following
provides a high-level summary of the general fund financial performance and includes select
capital project funds.
The General Fund Report is based on financial data available as of September 1, 2020, for the
period ending June 30, 2020 for revenues and July 31, 2020 for expenditures. The allocated
budget is calculated to reflect monthly revenue patterns based on prior year activity with
adjustments specific to COVID-19. Additional details can be found within the attached financial
report.
The Revised Budget (COVID-19) has been changed to reflect the updated financial
forecast.
19
INFORMATIONAL MEMO
Page 2
Revenues
The chart below reflects general fund revenue on a monthly basis. The green bar reflects the
adopted budget as amended on December 2, 2019, the blue bar indicates the revised budget
reflecting projected reductions due to COVID-19, and the orange bar indicates actuals each
month. In this report, revenues are reflected through June 30th and expenditures through July 31st.
July revenue will be updated after July sales tax revenue is received at the end of September and
will be included in first financial report in October.
GENERAL FUND REVENUE
CITY OF TUKWILA YTD AS OF JUNE 30, 2020
2020
ANNUAL
2020
ALLOCATED
2020
ANNUAL
2020
ALLOCATED 2018 2019 2020
2020 BDGT
VARIANCE - REVISED
BDGT (COVID) % REC'D
PROPERTY TAX 16,416,911 8,804,052 16,306,453 8,604,052 8,160,990 8,336,935 8,565,413 (38,639) 52%
SALES TAX 20,510,676 9,547,501 16,210,342 7,747,501 9,496,282 9,562,424 7,613,874 (133,627) 37%
ADMISSIONS TAX 870,000 445,650 378,829 318,714 500,310 490,130 327,340 8,626 38%
UTILITY TAX 4,464,610 2,355,320 3,707,629 1,942,846 2,138,850 1,969,749 1,980,500 37,654 44%
INTERFUND UTILITY TAX 2,412,000 1,482,015 2,412,000 1,482,025 1,104,427 1,452,011 1,575,789 93,764 65%
GAMBLING & EXCISE TAX 4,426,000 2,210,957 2,086,361 1,700,000 2,003,226 2,024,270 1,707,565 7,565 39%
TOTAL GENERAL REVENUE 49,100,197 24,845,496 41,101,614 21,795,138 23,404,085 23,835,519 21,770,481 (24,657) 44%
LICENSES AND PERMITS 6,784,894 3,936,009 6,443,127 3,836,009 3,592,661 3,935,811 3,797,897 (38,112) 56%
INTERGOVERNMENTAL REVENUE 4,403,506 2,312,586 4,153,033 2,312,586 2,743,109 2,596,790 2,184,591 (127,995) 50%
CHARGES FOR SERVICES 2,588,707 1,219,322 1,485,478 719,322 983,721 1,506,387 681,026 (38,296) 26%
OTHER INCOME 4,398,189 2,037,079 3,806,470 2,037,079 1,827,921 2,062,176 2,107,247 70,168 48%
TOTAL OPERATING REVENUE 67,275,493 34,350,492 56,989,722 30,700,134 32,551,497 33,936,683 30,541,242 (158,892) 45%
TRANSFERS IN 200,000 - 200,000 - - - - - 0%
TOTAL REVENUE 67,475,493 34,350,492 57,189,722 30,700,134 32,551,497 33,936,683 30,541,242 (158,892) 45%
Percent of year 50%
SUMMARY BY REVENUE TYPE
ADOPTED BUDGET REVISED BUDGET
(COVID-19)ACTUAL
20
INFORMATIONAL MEMO
Page 3
Total General Fund revenue through June 30th was $30.5 million and is slightly below the revised
allocated budget by $159 thousand.
Sales tax revenue through June is $7.6 million which is $133.6 thousand less than the revised
allocated budget of $7.7 million. The projections for sales tax revenue were revised prior to
receiving June sales tax figures.
The sales tax chart and table below present the YTD dollar change comparing 2019 to 2020, by
major industry. Construction was stronger YTD 2020, compared to the same period last year,
reporting an increase in revenues of approximately $416 thousand. The increase in new
construction offsets some of the losses realized in the retail trade and services sectors. To date,
the retail trade and services sectors are below 2019 levels by $1.9 million, the two sectors hit the
hardest by COVID-19..
Industry Jan - Jun 2019 Jan - Jun 2020 $ Variance % Variance
Construction 773,884 1,190,202 416,318 53.8%
Manufacturing 115,326 126,688 11,362 9.9%
Transport / Warehousing 29,988 97,063 67,075 223.7%
Wholesale Trade 558,198 472,765 (85,433) -15.3%
Automotive 729,938 247,887 (482,051) -66.0%
Retail Trade 3,943,346 2,897,143 (1,046,203) -26.5%
Services 3,053,990 2,127,131 (926,859) -30.3%
Miscellaneous 61,014 103,698 42,684 70.0%
0500,0001,000,0001,500,0002,000,0002,500,0003,000,0003,500,0004,000,0004,500,000
Jan - Jun 2019 vs 2020
By Major Industry
Jan - Jun 2019 Jan - Jun 2020
21
INFORMATIONAL MEMO
Page 4
Expenditures
General Fund expenditures totaled $34.0 million through July, which is $184.8 thousand less than
the revised allocated budget of $34.1 million adjusted for the impacts of the COVID-19 pandemic.
Expenditure Type Variances
The chart on the next page reflects both adopted budget, as amended on December 2, 2019
along with the allocated budget as well as a revised budget that captures the reductions from
phase I (reduce overtime, travel and training, capital transfers, and extra labor), phase II
(departmental budget scrubs), and phase III (labor reductions). It does not currently reflect any
use of contingency funds as that will require Council action at a later date.
The chart has been updated to reflect the revised financial projections as of August 2020.
22
INFORMATIONAL MEMO
Page 5
Overtime
Overtime expenditures were $629 thousand which was $27.7 thousand over the revised allocated
budget of $615 thousand. The overtime budget has been revised to reflect required overtime for
both Police and Fire.
Police and Fire accounted for $598 thousand of the total overtime through July. The public safety
departments began the year with overtime at pre-pandemic levels and reduced their overtime
when budget constraints were introduced in March 2020. Increased overtime in May, June and
July were the results of maintaining minimum staffing levels in the fire department as well as some
overtime incurred related to the lootings and protests occurring in the City. It should also be noted
that some contractual overtime incurred by the Police department is reimbursable and the City is
currently working those calculations.
GENERAL FUND
CITY OF TUKWILA
ACTUAL
OVER/(UNDER)
2020 ANNUAL
2020
ALLOCATED
2020
ANNUAL
2020
ALLOCATED 2018 2019 2020
ALLOCATED
BDGT % EXPENDED
11 Salaries 30,064,147 17,537,419 27,990,289 16,621,366 15,797,512 16,501,687 16,633,051 11,685 59%
12 Extra Labor 764,697 446,847 91,386 91,386 402,517 479,403 119,135 27,749 130%
13 Overtime 1,354,099 786,818 829,536 615,098 822,352 1,067,992 629,536 14,438 76%
15 Holiday Pay 555,369 65,000 529,155 65,900 94,903 76,376 65,888 (12) 12%
21 FICA 2,100,726 1,225,424 1,814,319 1,038,000 1,045,196 1,082,335 1,038,550 550 57%
22 Pension-LEOFF 2 913,369 532,799 870,169 645,987 481,906 513,617 655,392 9,405 75%
23 Pension-PERS/PSERS 1,805,556 1,053,241 1,525,232 938,918 981,801 1,026,153 990,803 51,886 65%
24 Industrial Insurance 934,878 545,346 890,754 545,346 351,629 477,242 531,871 (13,475) 60%
25 Medical & Dental 6,457,336 3,766,779 6,202,336 3,639,279 3,207,246 3,349,666 3,663,712 24,433 59%
26 Unemployment - - 100,000 50,000 18,354 10,400 27,319 (22,681) 27%
28 Uniform/Clothing 8,525 2,498 8,525 2,498 2,553 1,783 1,334 (1,164) 16%
Total Salaries and Benefits 44,958,702 25,962,170 40,851,701 24,253,778 23,205,970 24,586,654 24,356,592 102,814 60%
ACTUAL
OVER/(UNDER)
2020 ANNUAL
2020
ALLOCATED
2020
ANNUAL
2020
ALLOCATED 2018 2019 2020
ALLOCATED
BDGT % EXPENDED
0 Transfers 7,319,140 2,085,815 7,119,140 1,985,815 3,932,572 3,425,593 2,068,215 82,400 29%
31 Supplies 1,066,112 653,408 777,148 435,203 551,037 932,596 393,875 (41,328) 51%
34 Items Purchased for resale 22,000 22,000 3,000 3,000 16,954 18,029 2,817 (183) 94%
35 Small Tools 133,569 72,408 86,569 48,908 50,521 63,941 46,731 (2,177) 54%
41 Professional Services 5,908,964 3,381,817 5,196,905 2,858,298 3,665,033 3,480,234 2,584,148 (274,150) 50%
42 Communication 434,600 253,517 429,600 251,017 239,075 215,105 252,867 1,851 59%
43 Travel 159,630 95,858 18,496 18,496 89,527 124,216 30,082 11,586 163%
44 Advertising 47,550 28,685 31,550 20,685 21,989 11,651 5,720 (14,965) 18%
45 Rentals and Leases 2,422,514 1,413,133 1,400,579 812,336 1,373,660 1,776,771 755,729 (56,607) 54%
46 Insurance 1,047,762 1,047,762 1,007,762 1,007,762 974,066 889,957 987,671 (20,091) 98%
47 Public Utilities 2,069,101 1,598,453 2,053,101 1,590,453 1,523,466 1,535,863 1,456,632 (133,821) 71%
48 Repairs and Maintenance 587,912 344,147 512,912 306,647 246,640 394,623 419,153 112,506 82%
49 Miscellaneous 1,273,723 729,703 975,994 541,163 821,780 643,462 599,242 58,079 61%
64 Machinery & Equipment 270,000 134,167 40,000 16,167 48,806 45,228 5,495 (10,672) 14%
Total Supplies, Services, and Capital 22,762,577 11,860,872 19,652,756 9,895,949 13,555,126 13,557,270 9,608,375 (287,574) 49%
Total Expenditures 67,721,279 37,823,043 60,504,457 34,149,727 36,761,096 38,143,924 33,964,966 (184,761) 56%
Percent of year completed 58%
SUPPLIES, SERVICES, AND
CAPITAL
BUDGET REVISED BUDGET
(COVID-19) ACTUAL COMPARISON OF
RESULTS
REVISED BUDGET
Year-to-Date as of July 31, 2020
SALARIES AND BENEFITS
BUDGET REVISED BUDGET
(COVID-19) ACTUAL COMPARISON OF
RESULTS
REVISED BUDGET
23
INFORMATIONAL MEMO
Page 6
Lootings
Twenty-six businesses were broken into at the end of May and beginning of June. The mass
lootings required a strong police presence that resulted in overtime costs. Fire staff were also on
standby while Public Works incurred some costs related to closing streets.
Transfers
The transfers line includes budgeted transfers for debt service and certain capital projects.
Transfers show above allocated budget due to timing differences of when funds were transferred
in 2020 vs last year but total transfers to date are only 28% of the adopted budget. It should be
noted, because of existing funds in the PW Shops fund, no transfers from the general fund for
this project have been required to date. However, the planned transfer from the general fund to
the PW Shops fund is included in the updated financial projections.
COVID Expenditures
General Fund expenditures related to the COVID-19 pandemic began to be incurred in March.
These expenditures totaled $549,632 through July 31st and are reported by department in the
schedule below. COVID related expenditures in salaries and benefits include time dedicated to
the emergency operations center (EOC) as well as time spent analyzing the financial impacts of
the pandemic. Overtime and supplies are for time outside of normal operations spent in the EOC
as well as time responding directly to COVID-19 related activities. Supplies are for additional
PPE and disinfectant supplies.
Unbudgeted costs can be applied against CARES Act funding or FEMA funding and will not affect
ending fund balance. Budgeted salaries and benefits for time that has been redirected to
responding to the pandemic could qualify for reimbursement from CARES Act funding. Any
reimbursement for budgeted salaries and benefits would reduce the need for contingency funds
because the City had not received confirmation that CARES Act funding would be available.
Reimbursement of these costs were not included in the proposal to close the $10.2 million
revenue gap.
BUDGETED UNBUDGETED BUDGETED UNBUDGETED
Department
Salaries and
Benefits Overtime
Salaries and
Benefits Overtime Total
Police -$ 24,994$ -$ 36,573$ 61,567$
Fire - 435 - 1,003 1,438
Street Maintenance - - 2,064 - 2,064
Total -$ 25,429$ 2,064$ 37,576$ 65,069$
MAY JUNE
24
INFORMATIONAL MEMO
Page 7
In addition to COVID spending in the general fund, the Public Safety Plan has incurred
approximately $650 thousand to date in costs directly related to the pandemic. Because these
costs are associated with COVID-19, the City is able to request reimbursement from CARES Act
funding to cover these costs. It should be noted that the change orders specific to COVID-19
were funded with contingency that is built into the project budgets. The change orders are not
increasing the total budget allocated to each project.
BUDGETED
Department Salaries and
Benefits
Overtime
and Benefits
Supplies Department
Total
General Fund
Council 1,784$ -$ 293$ 2,077$
Mayor 76,059 - 284 76,344
Admin Services 38,146 - 399 38,544
Finance 39,434 386 372 40,192
Recreation 252,125 - 16,306 268,430
DCD 3,712 - 1,322 5,033
Court 114 137 3,414 3,664
Police 18,600 4,379 11,556 34,536
Fire 16,572 8,318 12,784 37,675
TIS 390 - 45 435
Public Works 6,673 318 13,805 20,796
Park Maintenance 21,906 - - 21,906
Total General Fund 475,514$ 13,538$ 60,580$ 549,632$
UNBUDGETED
25
INFORMATIONAL MEMO
Page 8
COVID-19 Related Grants Available to the City
There are several grant opportunities now available to the City to offset some of the costs incurred
related to the pandemic. Below is a chart listing grant opportunities as well as what the funds
may be used for. It should be noted that all of the grants are reimbursement and cannot be used
to offset loss of revenue.
The State released information on the 2nd round of CARES Act funding. The City has been notified
that we will receive an additional $313,950 for total CARES Act funding of $941,850.
Grant Amount Eligible Uses Status
CARES Act
through Dept. of
Commerce
$941,850 - Expenditures incurred
directly related to
responding to COVID-19
(supplies, overtime,
regular time that has
substantially shifted focus
to the pandemic,
unemployment, etc.)
- Providing economic support
to those suffering from
unemployment
- Providing economic support
to business interruptions
Contract has been
signed and returned to
Department of
Commerce for full
execution
FEMA No cap, reimburses
75% of expenditures
not covered with
other resources
Unbudgeted expenditures incurred
directly related to responding to
COVID-19
Contract completed.
Can submit for
reimbursement at any
time
FEMA -
CARES
To be determined Assistance to food pantry In process
King County $31,965 Assistance to small businesses On June 19th, the City
was notified that we
are eligible to receive
$31,965. On August
3, 2020, the Planning
& Economic
Development
Committee authorized
staff to accept the
grant and use the
funds for direct grants
to very small
businesses with a
focus on the Tukwila
International Blvd.
area
CESF – Dept.
of Justice
Assistance
$49,000 Expenditures incurred directly
related to responding to COVID-
19
Grant has been
awarded. Contract is
being processed
EFSP
Emergency
City of Tukwila does
not qualify for this
grant
Supplement existing emergency
food & shelter program
Forwarded to TCS
and Tukwila Pantry
26
INFORMATIONAL MEMO
Page 9
Food & Shelter
Prog
HungerCorps
VISTA
AmeriCorps
Four VISTA
AmeriCorps
HungerCorps
students. Value:
35,500
HungerCorps will assist
Recreation staff to distribute food
as part of the mobile recreation
program
Contract awarded
Port of Seattle $20,930 total grant
application
Application included residential
component within digital media
program to grow tourism,
development attraction, etc.
Suggestion has been made to
revise application to focus more
on business recovery and direct
$7,000 of the total $20,930
application to business recovery.
Additional information can be
found in item 1a on the July 6,
2020 Planning & Economic
Development Committee meeting
Recommended
revisions approved by
Planning & Economic
Development
Committee on July 7,
2020
27
INFORMATIONAL MEMO
Page 10
Selected Capital Projects Funds
Financial analysis regarding the impacts of the COVID-19 pandemic include ongoing review of
certain capital projects funds including residential streets (fund 103), arterial streets (fund 104),
and general government improvements (fund 303). The narrative below highlights planned capital
projects along with decisions that have already been made and decision points for future
meetings. The narrative is followed by financial statements reflecting activity through April 30,
2020 as well as projected activity through the end of the year.
Residential Streets
The most impactful issue in this fund relates to the 42nd Ave S and 53rd Ave S roadway projects.
Both projects are completed and are awaiting final closeout and payments to contractors. The
project budgets reflected in the financial statements are estimates at this time. Staff is working to
determine full final costs and will update budgets when revised information is received. Staff is
working on updating projections for the two roadway projects and plans to provide a full update
to Council no later than early October. It should also be noted that the negative fund balance is
only an estimate and will only end the year in a negative position if all identified expenditures are
paid this year.
Arterial Streets
42nd Ave S Bridge: The City Council authorized funding of up to $1 million ($320 thousand
general fund, $680 thousand solid waste utility tax) for 30% design. There is a possibility that a
federal infrastructure bill could include funding for “shovel ready” projects. In order for this project
to have the best chance of receiving funding, the project would need to be at least 30% designed.
The City expects to select a design consultant later this summer to get to 30% design. Since
funding for the highest priority areas for overlay have been identified, staff is recommending that
a decision on whether to fund this project or redirect funds elsewhere, be delayed until the true
cost of design is understood.
S 119th St Ped Bridge painting: Not funding this project will only delay the project, not cancel it.
There is a limited window of opportunity to paint the bridge due to weather and fish cycles.
Removing funding for this project will delay the project until at least 2021.
Overlay: At the June 8, 2020 Committee of the Whole meeting, there was Council consensus to
move forward with the recommendation from the Transportation & Infrastructure Committee to
fund the two highest priority overlay projects. The budget has been adjusted to reflect the
increase in budget.
General Government Improvement
Siding repair at TCC: Siding repair for TCC has been listed as a project as early as 2018. When
the 2019-2020 budget was drafted, the expectation was that $200 thousand in siding and roofing
repairs at TCC would occur. Last year, the city received bids for Phase III of the project; the lowest
proposal being $116,589. At the July 13th Council of the Whole meeting, consensus existed to
forward this item to the consent agenda at the following Regular meeting. Budget for this project
is $120 thousand and funding currently exists in the general government improvement fund.
Facilities Study: This project is also funded out of the general government improvement. Staff is
reworking the scope of this project per comments received from City Council at the June 8, 2020
Committee of the Whole meeting.
28
INFORMATIONAL MEMO
Page 11
Variance
Annual Revised (COVID) Actual Expected Total Over/(Under) % of COVID
Budget Budget Year-To-Date +Through YE =Projected YE COVID Budget Budget
REVENUE:
General Revenue
Solid Waste/Recycling Utility Tax - - 40,651 - 40,651 40,651 -
Total Intergovernmental Revenue - - 40,651 - 40,651 40,651 -
Intergovernmental Revenue
Indirect Federal - SRTS 3,454,000 3,454,000 - - - (3,454,000) 0.0%
State Grant - Macadam 1,847,000 1,847,000 - - - (1,847,000) 0.0%
State Entitlements - MVFT Cities 290,000 200,000 149,141 50,859 200,000 - 100.0%
Total Intergovernmental Revenue 5,591,000 5,501,000 149,141 50,859 200,000 (5,301,000) 2.7%
Miscellaneous Revenue
** Charges for services - 134,682 134,682 - 134,682 - 100.0%
Investment earnings 20,000 - - - - - -
Total Miscellaneous Revenue 20,000 134,682 134,682 - 134,682 - 673.4%
Transfers In 100,000 100,000 - 100,000 100,000 - 100.0%
Total Revenues 5,711,000 5,735,682 324,475 150,859 475,334 (5,260,349) 5.7%
EXPENDITURES:
46thAve Safe Routes to School 1,832,000 1,832,000 - - - (1,832,000) 0.0%
Macadam Rd S Complete Street 1,847,000 1,847,000 - - - (1,847,000) 0.0%
S 152nd St Safe Routes to School 1,622,000 1,622,000 - - - (1,622,000) 0.0%
Traffic Calming/Residential Safety 400,000 50,000 22,929 27,071 50,000 - 100.0%
53rd Ave S - 399,000 222,028 176,972 399,000 - 100.0%
42nd Ave S Phase III - 378,000 40,816 337,184 378,000 - 100.0%
Interfund Loan Repayment - 336,932 252,500 84,433 336,932 - 100.0%
Total Expenditures 5,701,000 6,464,932 538,273 625,659 1,163,932 (5,301,000) 9.4%
Change in fund balances 10,000 (729,250) (688,599) 40,651 94.4%
Beginning Fund Balance 141,586 141,586 141,586 0 100.0%
Ending Fund Balance 151,586 (587,665) (547,013) 40,652 93.1%
City of Tukwila
Residential Street Fund 103 - Revenue and Expenditures
2020
Year-to-Date as of July 31, 2020
29
INFORMATIONAL MEMO
Page 12
Variance
Annual Revised (COVID) Actual Expected Total Over/(Under) % of Annual
Budget Budget Year-To-Date +Through YE =Projected YE Allocated Budget Budget
REVENUE:
General Revenue
Parking Tax 470,000 300,000 148,423 151,577 300,000 0 64%
MVFT Cities 137,000 100,000 75,954 24,046 100,000 0 73%
Solid Waste Utility Tax 680,000 680,000 - 680,000 680,000 0 100%
Real Estate Excise Taxes 500,000 500,000 139,859 360,141 500,000 0 100%
Total General Revenue 1,787,000 1,580,000 364,236 1,215,764 1,580,000 - 88.4%
Charges for Sevices
Park impact Fees 300,000 300,000 - 300,000 300,000 - 100.0%
Traffic Impact Fees 213,000 213,000 242,202 157,798 400,000 187,000 187.8%
Total Charges for Services 513,000 513,000 242,202 457,798 700,000 187,000 136.5%
Intergovernmental Revenue
Strander Grants 38,389,000 - - - 0 - 0.0%
Federal - 42nd Ave 1,280,000 - - - 0 - 0.0%
Boeing Access Bridge Over Airport Wa 2,614,000 2,614,000 78,208 2,535,792 2,614,000 - 100.0%
State Grant - West Valley Highway 2,694,000 2,694,000 88,662 2,605,338 2,694,000 - 100.0%
Total Charges for Services 44,977,000 5,308,000 166,869 5,141,131 5,308,000 - 11.8%
Miscellaneous Revenue
Investment earnings 20,000 15,000 11,127 2,000 13,127 (1,873) 65.6%
Contributions/Donations 30,000 30,000 2,700 - 2,700 (27,300) 9.0%
Total Miscellaneous Revenue 50,000 45,000 13,827 15,827 (29,173) 31.7%
Transfers In 1,000,000 - - - - - 0.0%
Total Revenues 48,327,000 7,446,000 787,135 6,814,693 7,603,827 157,827 15.7%
EXPENDITURES:
Overhead (Salaries & Benefits)485,382 485,382 159,880 231,173 391,053 (94,329) 80.6%
Strander Blvd. Extension 38,389,000 622,362 2,795 622,362 625,157 (37,763,843) 1.6%
BAR over Airport Way Seismic Retrofit 2,614,000 2,614,000 76,712 2,537,288 2,614,000 - 100.0%
West Valley Highway 3,195,000 2,694,000 201,085 2,492,915 2,694,000 (501,000) 84.3%
42nd Ave S Bridge Replacement 1,600,000 1,000,000 1,637 998,363 1,000,000 (600,000) 62.5%
S 144th St Bridge - Sidewalks 227,000 227,000 - - - (227,000) 0.0%
S 119th St Ped Bridge 200,000 200,000 - 200,000 200,000 - 100.0%
ADA Improvements 50,000 - - - - (50,000) 0.0%
Wetland & Environmental Mitigation 40,000 40,000 17,410 22,590 40,000 - 100.0%
Transportation Comp Element Plan 400,000 200,000 - 200,000 200,000 (200,000) 50.0%
Walk & Roll 75,000 - - - - (75,000) 0.0%
Annual Overlay 1,400,000 510,000 167,041 342,959 510,000 (890,000) 36.4%
Annual Bridge Inspections 135,000 269,000 5,053 263,947 269,000 134,000 199.3%
Annual Traffic Signals 125,000 62,500 610 61,890 62,500 (62,500) 50.0%
Transfer Park Impact Fees to Fund 301 - 1,009,000 - 1,009,000 1,009,000 1,009,000 -
Other Misc. Capital Projects - - 23,531 6,151 29,682
TIB Channelization Study - - 18,849 6,151 25,000 25,000 -
2019 Traffic Calming/Res Safety - - 1,712 - 1,712 1,712 -
TUC Pedestrian/Bicycle Bridge - - 1,505 - 1,505 1,505 -
S 196th/200th St Bridge - - 1,304 - 1,304 1,304 -
S 144th St Phase II (42nd Ave S - TIB)- 161 - 161 161 -
Total Expenditures 48,935,382 9,933,244 655,755 8,988,638 9,644,393 (39,290,989) 19.7%
Change in fund balances (608,382) (2,487,244) 131,380 (2,173,945) (2,040,565) 446,679 335.4%
Beginning Fund Balance 1,187,826 1,187,826 2,083,854 896,028 175.4%
Ending Fund Balance 579,444 (1,299,418) 43,289 1,342,707 7.5%
City of Tukwila
Arterial Street Fund 104 - Revenue and Expenditures
2020
Year-to-Date as of July 31, 2020
30
INFORMATIONAL MEMO
Page 13
Variance
Annual Revised (COVID)Actual Expected Total Over/(Under) % of COVID
Budget Budget Year-To-Date +Through YE =Projected YE COVID Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings 500 500 3,524 1,000 4,524 3,024 704.8%
Total Miscellaneous Revenue 500 500 3,524 3,024 704.8%
Transfers In 200,000 - - - - - 0.0%
Total Revenues 200,500 500 3,524 3,524 3,024 1.8%
EXPENDITURES:
City Hall Siding/Roof Repair 50,000 50,000 - - - (50,000) 0.0%
TCC Siding/Roof Repair 100,000 120,000 - 120,000 120,000 - 100.0%
2020 Facilities Study 300,000 190,000 - 190,000 190,000 - 100.0%
Misc. Projects (including salaries & benefits)208,015 - 31,684 - 31,684 31,684 -
Install No Parking Signs at 6200/6300 Bldg 2,026 2,026
6300 Bldg. Dry Fire Sprinkler System 29,658 29,658
Total Expenditures 658,015 360,000 31,684 310,000 341,684 (18,316) 4.8%
Change in fund balances (457,515) (359,500) (338,160) 21,340 94.1%
Beginning Fund Balance 525,166 525,166 656,306 131,140 125.0%
Ending Fund Balance 67,651 165,666 318,146 152,480 192.0%
City of Tukwila
General Government Improvements Fund 303 - Revenue and Expenditures
Year-to-Date as of July 31, 2020
2020
31
32
ITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 09/14/20
AGENDA ITEM TITLE Update fingerprint fee
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date Mtg Date 09/14/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY
Resolution increasing non-resident fee for fingerprinting services
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 08/24/20 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE ATTACHMENTS
09/14/20 Informational Memorandum dated 08/04/20
Draft Resolution
Minutes from the 8/24 Finance Committee Meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 Vicky 3.C. &
Spec 2.C.
33
34
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: August 4, 2020
SUBJECT: Update fingerprinting fee
ISSUE
Update fee schedule for fingerprinting
BACKGROUND
The Police department provides fingerprinting services for residential and non-residential
customers and currently charges $5 for residents and $10 for non-residents. In 2019, the
Department processed over 600 fingerprints, excluding fingerprints for concealed pistol licenses
(CPLs). The fee has not been updated since 2010 but the cost to provide the service continues
to increase.
Not every city in south King County offers this service. For those that do, the fees range from $5
to $17.
Auburn No longer offers this service
Burien $17
Des Moines Only offers fingerprinting for concealed permit licenses
Federal Way $10
Kent Not offered right now
Renton $5
SeaTac $17
Tukwila: Current $5 resident, $10 non-resident
Tukwila: Proposed $5 resident, $15 non-resident
DISCUSSION
Staff is recommending increasing the fee for non-residents to $15. The increase in fee will help
offset some of the costs of providing this service and stay within market of surrounding cities that
still provide this service. City of Tukwila residents would continue to pay the $5 fee.
The increase in fee for non-residents would not affect the fee to apply for a CPL as that fee is not
set by the City.
Staff is recommending that the fee increase be effective January 1, 2021, which will allow time to
post notices of the fee increase. Communicating this change will be done utilizing a number of
methods, including posting on social media, posting notices at the counter where fingerprints are
currently taken, and posting on the City’s website.
35
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Council is being asked to approve the resolution and consider this item at the September 14,
2020 Committee of the Whole meeting and subsequent September 14, 2020 Regular Meeting
Consent Agenda.
ATTACHMENTS
Draft Resolution
36
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38
City of Tukwila
City Council Finance Committee
Meeting Minutes
August 24, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Verna Seal, Chair; Kathy Hougardy, De’Sean Quinn
Staff Present: Vicky Carlsen, Tony Cullerton, Eric Drever, Rebecca Hixson, Laurel
Humphrey
Chair Seal called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.Resolution: Fingerprint Fees
Staff is seeking Council approval of a resolution that would update the fingerprint fee for non-
residents from $10 to $15.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
B.Ordinance & Resolution: False Alarm Fees
Staff is seeking Council approval of legislation that would update the fee schedule and
streamline the review and billing for police and fire false alarms.
Item(s) requiring follow-up
Determine if other jurisdictions reset their fees annually.
Committee Recommendation
Return to Committee.
C.Resolution: Police Department Change Fund
Staff is seeking Council approval of a resolution that would add a $500 change fund to the
Police Department for the processing of cash transactions related to fingerprints, concealed
weapon licenses, and records.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
39
40
ITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 09/14/20
AGENDA ITEM TITLE Add change fund for Police department
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date Mtg Date 09/14/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY
Resolution to add a change fund to the Police department
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 08/24/20 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE ATTACHMENTS
09/14/20 Informational Memorandum dated 08/17/20
Draft Resolution
Minutes from the 8/24 Finance Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 Vicky
Vicky 3.D. &
Spec 2.D.
41
42
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: August 18, 2020
SUBJECT: Add change fund for Police department
ISSUE
Add a change fund to the Police department.
BACKGROUND
Currently, fees for fingerprints, concealed weapon licenses (CPLs) and records requests are
received by the Finance department at City Hall while processing each of these services takes
place in the Police department currently located in the lower level of City Hall.
The Police department will be moving out of City Hall and into the Justice Center shortly and will
be transferring the processing of these fees to the new location.
DISCUSSION
In order to allow customers to pay for the fees when the services are being provided, the Police
department is setting up a cashiering station at the Justice Center. This will allow customers to
receive the service as well as pay for the service in one location.
In order for the Police department to process cash transactions, a change fund will need to be
established. Staff is requesting authorization for a change fund up to $500. This will provide
adequate cash on site to process transactions that require change be given.
RECOMMENDATION
The Council is being asked to approve the resolution and consider this item at the September 14,
2020 Committee of the Whole meeting and subsequent September 14, 2020 Regular Meeting
Consent Agenda.
ATTACHMENTS
Draft Resolution
43
44
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46
City of Tukwila
City Council Finance Committee
Meeting Minutes
August 24, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Verna Seal, Chair; Kathy Hougardy, De’Sean Quinn
Staff Present: Vicky Carlsen, Tony Cullerton, Eric Drever, Rebecca Hixson, Laurel
Humphrey
Chair Seal called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.Resolution: Fingerprint Fees
Staff is seeking Council approval of a resolution that would update the fingerprint fee for non-
residents from $10 to $15.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
B.Ordinance & Resolution: False Alarm Fees
Staff is seeking Council approval of legislation that would update the fee schedule and
streamline the review and billing for police and fire false alarms.
Item(s) requiring follow-up
Determine if other jurisdictions reset their fees annually.
Committee Recommendation
Return to Committee.
C.Resolution: Police Department Change Fund
Staff is seeking Council approval of a resolution that would add a $500 change fund to the
Police Department for the processing of cash transactions related to fingerprints, concealed
weapon licenses, and records.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
47
48
ITEM INFORMATION
STAFF SPONSOR: REBECCA HIXSON ORIGINAL AGENDA DATE: 09/14/20
AGENDA ITEM TITLE Add fee for select Body Worn Video redaction for Police department
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date Mtg Date 09/14/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY
Resolution to add fee for select Body Worn Video redaction for the Police department.
Although the Public Records Act allows a law enforcement agency to charge certain
requestors the reasonable costs of redcting videos prior to disclosure, the Police
department is not currently charging for this work.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 08/24/20 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE ATTACHMENTS
09/14/20 Informational Memorandum dated 08/24/20 (revised after Finance Committee)
Seattle BWV Cost Study
Estimating Cost Redaction Worksheet
Draft Resolution
Minutes from the 8/24 Finance Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 Rebecca 3.E. &
Spec 2.E.
49
50
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Bruce Linton, Chief of Police
BY: Rebecca Hixson, Senior Manager, Support Operations Division
CC: Mayor Ekberg
DATE: August 24, 2020 (Revised after 8/24 Finance Committee)
SUBJECT: Fees of Body Cam Redaction
ISSUE
To enhance open government and public agency transparency, Tukwila Police Department
(TPD) implemented a Body Worn Video (BWV) program in 2017. Officers wear body cameras
and capture recording that are public records subject to the Washington Public Records Act
(PRA), RCW 42.56. Redaction of body cam footage is a time-consuming and tedious process.
Between November 2017-April 2020, TPD processed 828 BWV public records requests.
Although the PRA allows a law enforcement agency to charge certain requestors the
reasonable costs of redacting videos prior to disclosure, TPD is not currently charging for this
work. The police department is in full support of providing body worn camera footage when
requested and has come to better understand the cost of this transparency. TPD is proposing
charging certain requestors the reasonable costs of redacting videos prior to disclosure to
support this work.
BACKGROUND
The PRA allows agencies to charge the actual cost of redacting BWV recordings including the
cost of redaction technology provided it is the least costly commercially available method. We
do not intend to charge requestors technology costs. In addition, per RCW 42.56.240 (14), we
will not charge requestors who are people directly involved in the incident or their attorney.
The question of “what is a reasonable cost” was answered in a February 2017 Body Worn Video
Redaction Cost Study completed by City of Seattle. Seattle PD completed stopwatch style time
studies to determine the amount of time it takes to redact BWV recordings (see attached). Then
they created a cost per minute of redaction time based on the weighted staff salary costs.
Based on the SPD study and our team’s salaries, TPD is asking to charge requestors not
exempted under RCW 42.56.240 (14) the actual time it takes to redact a video calculated at the
rate of $0.63 per minute.
The fee would be effective January 1, 2021.
DISCUSSION
We are committed to providing records to requestors. Our goal is to do so in a manner that
allows access to the records at a reasonable cost while not causing undue burden on staff.
Seattle ($0.60) and Monroe ($0.79) Police Departments have already implemented this system
successfully. Bellingham is in the planning process to implement charges.
FINANCIAL IMPACT
The City will be compensated for the actual staff time spend redacting BWV.
51
INFORMATIONAL MEMO
Page 2
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Old W/2020 Info Memos/InfoMemo Template BWV redaction fees_revised.docx
RECOMMENDATION
The Council is being asked to approve the resolution and consider this item at the September 14,
2020 Committee of the Whole meeting and subsequent September 14, 2020 Regular Meeting.
ATTACHMENTS
Attachment 1: City of Seattle Body Worn Video Redaction Cost Study Narrative, February 2017
Attachment 2: Estimating Cost Redaction Worksheet
Attachment 3: Draft Resolution
52
ATTACHMENT 1
City of Seattle
Body Worn Video Redaction Cost Study
Narrative
February 2017
Background
SPD has implemented a Body Worn Video (BWV) program. Officers will wear body cameras and will
capture recordings that are public records subject to the Washington Public Records Act, Chapt. 42.56
RCW (PRA). The PRA allows a law enforcement agency responding to requests for BWV recordings to
charge certain requestors the reasonable costs of redacting videos prior to disclosure. The purpose of
this cost study is to determine those reasonable costs. Allowable redaction costs are in addition to
copying costs that agencies are legally allowed to charge requestors.
Introduction
With the exception of the following requestors, the PRA allows an agency to charge a requestor the
reasonable costs of redacting, altering, distorting, pixelating, suppressing, or otherwise obscuring any
portion of the body worn camera recording prior to disclosure:
A person directly involved in an incident recorded by the requested body worn camera
recording;
An attorney representing a person directly involved in an incident recorded by the requested
body worn camera recording;
A person or his or her attorney who requests a body worn camera recording relevant to a
criminal case involving that person;
The executive director from either the Washington state commission on African-American
affairs, Asian Pacific American affairs, or Hispanic affairs; or
If relevant to a cause of action, an attorney who represents a person regarding a potential or
existing civil cause of action involving the denial of civil rights under the federal or state
Constitution, or a violation of a United States department of justice settlement.
An agency that charges redaction costs must use redaction technology that provides the least costly
commercially available method of redacting body worn camera recordings, to the extent possible and
reasonable.
The purpose of this cost study is to determine the reasonable cost of redacting BWV recordings in order
to provide a requestor the estimated cost of redacting particular BWV recordings and, to provide
requestors a choice of redaction types in order to reduce costs to those requestors.
53
ATTACHMENT 1
Principles
We charge for redactions based on the parameters provided in the PRA
We charge staff time directly applicable to redacting videos
We charge staff time (salary + benefits) for no more than the lowest-paid employee assigned
responsibility for redacting video
We have highly-skilled Video Specialists who apply their expertise to redact video in an efficient
and skillful manner
We use redaction technology that most effectively and efficiently meets the administrative and
operational needs of the Department
We do not charge requestors any costs related to the redaction technology
The City incurs substantial costs for video management, processing, storage, and redaction
technology
In addition to allowed redaction costs, we charge requestors the actual cost of copies of BWV
recordings as provided in the PRA
Types of Redactions
Targeted Video Redaction of Person or Object with or without Targeted Audio Redaction: This
blurs or blacks out the face or identifying features of an individual or object and removes
exempt audio content
Targeted Audio Redaction Alone: This removes exempt portions of the audio
Targeted Blackout of Screen or Targeted Screen Blur with or without Audio Removal: This
completely blacks out targeted segment(s) of video. It may also remove all audio from the
segment(s) as called for
Complete Screen Blur and Audio Removal: This blurs the entire screen for the entire duration of
the video and removes all audio for the entire duration of the video
The types of video redactions are illustrated in the next section
Video Redaction Type Illustrations
Targeted Video Redaction1 Targeted Blackout of Screen Screen Blur2
1 The size of the dot or shape obscuring an individual or object may vary to ensure that exempt identifying details
are sufficiently obscured.
2 Screen Blur may be targeted for a specific length of time within a video or for the entire duration of the video at
the option of the requestor. Screen blur here is illustrated at 60% blur. The level of blurring may vary to ensure
that exempt identifying details are sufficiently obscured
54
ATTACHMENT 1
Redaction Process
The cost of redacting video using current technology reflects actual staff time derived from the workflow
necessary to apply redactions as detailed in the SPD Redaction Process Workflow, attached to this Cost
Study.
Time Studies
Stopwatch style time studies were conducted to determine the amount of time it takes to redact BWV
recordings including how long it takes to fully blur and remove audio from an entire video, eliminate one
minute of video, redact one minute of simple audio, redact one minute of complex audio, redact one
minute of simple video, and redact one minute of complex video.
Time Study Results:
Redaction Type Actual Time Redaction Time
Targeted Video Redaction with or
without Targeted Audio Redaction
1 Minute per individual or
object redacted
10 Minutes per individual or
object redacted
Targeted Audio Redaction Alone 1 Minute 5 Minutes
Targeted Blackout of Screen,
Targeted Screen Blur with or
without Audio Removal
1 Minute 4.5 Minutes
Complete Screen Blur and Audio
Removal
Per Video 1 Minute
Video Specialist Weighted Salaries
The weighted salaries for Video Specialists within SPD range from $.61 per minute to $.89 per minute.
The PRA allows agencies to charge the actual cost of redacting BWV recordings including the cost of
redaction technology provided it is the least costly commercially available method. The Video Specialists
weighted salary amounts do not include the cost of redaction technology and the City does not intend to
charge requestors technology costs at this time. The City intends to charge requestors at the rate of $.60
per minute of Video Specialist time to redact body worn videos. This rate is below the actual cost
incurred by the City for redacting video.
Estimating Redaction Costs
Based on the results of the cost study, SPD Public Disclosure Unit staff will calculate estimated redaction
costs at the following rates:
Redaction Method Estimated Cost Per
Minute to Redact
Minutes to Redact Per
Minute of Raw Footage
Estimated Cost of Redaction
Per Minute of Raw Footage
Targeted Video
Redaction with or
without Targeted
Audio Redaction
$0.60 per
individual or object
redacted
10 per individual or
object redacted
$6.00 per individual or
object redacted
Targeted Audio
Redaction Alone
$0.60 5 $3.00
55
ATTACHMENT 1
Targeted Blackout of
Screen, Targeted
Screen Blur with or
without Audio
Removal
$0.60 4.5 $2.70
Complete Screen Blur
and Audio Removal
$0.60 N/A $0.60/video
SPD Will Charge Redaction Costs Based on Actual Redaction Time
The City will charge requestors redaction costs reflecting the actual time it takes to redact a particular
video calculated at the rate of $0.60 per minute.
56
ATTACHMENT 1
ATTACHMENT
SPD Redaction Process Workflow for Body Worn Video Redaction
1. Receive Initial Video Request
a. Locate video in Evidence.com using one or more of the following fields: case number,
officer ID, and date/time
b. Conduct additional research in RMS/CAD to locate additional video not tagged by
officer, if needed.
c. If one video is identified, then a direct download from Evidence.com can be conducted.
d. If multiple videos are identified, then a bulk download is requested (Evidence.com is a
cloud-based system)
e. If targeted video and/or audio redaction is required proceed to either Step 2 or Step 3
depending on whether redaction will be done jointly by PDO and Video Specialist or by
Video Specialist working independently
f. If complete screen blur and audio removal is required, proceed to step 4
2. Coordinated PDO/Video Specialist Redaction Process
a. Unzip video files and place videos temporarily on local machine
b. Receive Evidence.com download link via email and download videos.
c. Upload videos to GOVQA for PDO to identify redactable content.
d. Video Specialist deletes video files from local machine.
e. PDO watches and listens to video identifying content that requires redaction, detailing
relevant time codes.
f. PDO sends redaction request to Video Unit
g. Video Unit receives request in GOVQA or Video Unit Electronic Ordering Form (one
redaction request will usually contain multiple video files that need redacting).
h. Review redaction instruction spreadsheet with video timecodes, description of
identifying information, and type of redaction (blur, audio only, etc.)
i. Print hard copy of request.
j. Locate videos in GOVQA.
k. Download to local workstation.
l. Import files to Adobe Premiere.
m. Conduct audio/video redactions as indicated in spreadsheet provided by the PDO.
3. Video Specialist Only Redaction Process
a. Unzip video files and place videos temporarily on local machine.
57
ATTACHMENT 1
b. Receive Evidence.com download link via email and download videos.
c. Download to local workstation.
d. Import files to Adobe Premiere Video Specialist watches and listens to video identifying
content that requires redaction.
4. Video Specialist applies redactions
a. If Complete Screen Blur and Audio Removal is required, Video Specialist applies blur to
entire video and removes all audio as appropriate.
b. If Targeted Blackout of screen or audio redaction is required, Video Specialist will apply
blackout and remove audio at appropriate points in video.
c. If Targeted Screen Blur or audio redaction is required, Video Specialist will apply screen
blur and remove audio at appropriate points in video.
d. If the Targeted Video Redaction is required, Video Specialist must selectively
blur/obscure video FRAME BY FRAME to ensure the exempt content is removed
i. Camera movement, lighting conditions, environment, proximity of
individuals/objects to camera, number of individuals/objects to be redacted,
and other qualitative factors will contribute to the complexity of the redaction.
e. Multiple passes of the video will be required to track individuals and/or ensure that all
exempt video and audio content has been redacted throughout video.
f. Video Specialist conducts quality assurance by replaying video in real time 1:1 or slower
2:1 and event 3:1 to refine redaction and ensure redaction accuracy.
g. Export videos from Adobe Premiere.
5. Redaction Distribution
a. Upload /Transfer redacted files to GOVQA.
b. Notification is generated after video redaction is complete and is sent to PDO that
redaction is complete.
c. PDO receives the video files and reviews videos for accuracy.
d. If additional redactions are identified, then request is re-submitted to Video Specialist.
e. If no additional redactions are required, then Video Specialist logs request as
completed.
58
Tukwila Police Department
BWV Redaction Worksheet
{EFM2157436.DOCX;1/13175.000001/ } Last Modified: May 11, 2020 pg. 1
File Name Redact From Redact To Targeted
Video
Redaction
Targeted
Audio
Redaction
Targeted
Screen
Blackout
Targeted
Screen
Blur
Blur
Entire
Video
Remove
All
Audio
Comments Redaction Key
59
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62
Finance Committee Minutes .................................................................................................................................. August 24, 2020
D.Resolution: Video Redaction Fee
Staff is seeking Council approval of a resolution that would charge a fee of $0.63/minute for
redacting Police body cam video footage from public records requests . This will recover the
actual staff cost which is allowed by the RCW, and the fee will not be charged to individuals
involved in the incident or their counsel.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
E.Budget Public Engagement
Committee members and staff discussed the August 25, 2020 Budget Listening Session and
format for an online survey. Staff suggests changing the survey format to ask users questions
about a refined list of programs identified in the Priority Based Budgeting process. The
Committee agreed with this direction.
Committee Recommendation
Discussion only.
F.COVID-19 Financial Impact Report
Staff presented an updated COVID-19 Financial Impact Report, which will also be discussed at
the Committee of the Whole and the Budget Listening Session.
Committee Recommendation
Discussion only.
II.MISCELLANEOUS
III.
The meeting adjourned at 6:27 p.m.
Committee Chair Approval
Minutes by LH
63
64
ITEM INFORMATION
STAFF SPONSOR: RICK STILL ORIGINAL AGENDA DATE: 9/14/20
AGENDA ITEM TITLE Parks and Recreation Projects – Grant Application and Contract
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 9/14/20 Mtg Date 9/14/20 Mtg Date 9/14/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY
1. A resolution to complete the RCO (Recreation and Conservation Office) grant application.
2. A contract for park and trail improvements in the amount of $155,000.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 8/24/20 COMMITTEE CHAIR: KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks and Recreation Department
COMMITTEE Unanimous approval; Forward to 9/14/20 C.O.W. and Special Mtg.
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$145,000 $200,000 $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE ATTACHMENTS
9/14/20 Informational Memorandum date 8/18/20 (revised after 8/24 CSS)
Draft Resolution
Parks CIP approved 3/20/20
Contract with Evergreen Asphalt
Minutes from the CSS meeting of 8/24/20
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
9/14/20 KK 3.F. &
Spec 3
65
66
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Rick Still, Parks & Recreation Director
BY: Kris Kelly, Acting Parks and Recreation Manager
CC: Mayor Ekberg
DATE: August 18, 2020
SUBJECT: RCO Grant Application Resolution & Parks & Recreation Capital
Improvement Budget Update
ISSUE
This memo contains two issues related to Parks and Recreation Capital Improvement Projects,
the first is a resolution to apply for RCO funding, and the second is an update on previously
approved Capital Improvement projects and budget.
Resolution to apply for RCO funding and update on Capital Improvement projects and budget
BACKGROUND
Parks and Recreation staff presented updated Capital Improvement Project (CIP) budget sheets to
the Community Safety and Services Committee in February 2020. Capital project budgets were
updated to reflect recommendations outlined in the Parks, Recreation, and Open Space Plan
(PROS) update, which occurred from May 2019 through March 2020. The updated budget sheets
were approved at the March 2, 2020 City Council meeting and the PROS plan was adopted by
ordinance on April 6, 2020. Since that time, staff have started implementing PROS plan initiatives,
including capital project implementation in 2020.
DISCUSSION
Due to the Coronavirus pandemic and related staffing changes, the schedule for performing capital
improvements has been modified. 2020 projects will focus on increasing activation by replacing,
renovating, adding, or improving amenities in various parks throughout the city. 2020 initiatives
include:
1. Open Space Improvements: Staff applied for a Washington State Recreation Conservation
Office (RCO) grant to support the development of the 116th St open space. If awarded,
development will begin in 2021 and will include walking paths, lookouts, seating areas, and
interpretive signs. As part of the application review process the City will need to adopt a
resolution in support of the application and subsequent award. Acquisition of the property with
Conservation Futures Trust Funds will be utilized as a match for the grant, no financial match is
required.
2. Park Improvements: The 2020 PROS plan recommended park improvement projects that
aligned with community engagement feedback. Staff were eager to accomplish significant
smaller projects in 2020, however some projects will be moved to 2021. Staff have identified
the following to be completed in 2020:
o Foster Park Improvements:
Sport Court: During the 42nd Ave. street/utility improvement project the sport
court/tennis courts were removed. A new sport court will be installed on the
upper part of the park near the playground and restrooms.
67
INFORMATIONAL MEMO
Page 2
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Parks and Recreation/MEMO - Parks & Recreation Capital Budget Update August
2020_LH (Kris Kelly).docxC:\Users\kris-k\Desktop\MEMO - Parks & Recreation Capital Budget Update August 2020_LH (Kris Kelly).docx
Walking path: The existing walking path is gravel and will be paved and
extended to circle the entire park.
o Crestview Park Improvements:
Dog Park Picnic Shelter: a shelter will be installed in the dog park area for
dog owners to provide respite from weather.
Walking path: the existing walking path will be extended to new picnic shelter
located in the dog park area.
Bicycle Safety Course: A safety course will be installed for new bike riders to
learn the safety rules and protocols. The course will be installed in the NW
corner near the existing basketball court.
o Tukwila Pond: A request for proposals seeking a Master Plan Design for Tukwila
Pond occurred this past spring. A review team is currently scoring proposals, will
conduct interviews, and staff will present a recommendation at a future Community
Services and Safety Committee meeting.
Trail resurfacing: Sections of the Green River Trail and Interurban Trail need to be repaired
by replacing pavement.
FINANCIAL IMPACT
Open Space Improvements: No financial match is required for the 116th open space RCO grant
application. Acquisition of the property will be utilized to meet the match requirements for the grant
if awarded. The park improvements projects will not use General Fund monies. A combination of
King County Levy funds, Park Impact Fees and REET funds will be utilized to implement these
projects.
Park Improvements:
Crestview Park improvements include a shelter, paving, and bicycle safety cour se: $65,000
Foster Park improvements include a sport court, and walking path improvements: $55,000
Misc. Park Improvements: Crystal Springs fitness station
Art Mural various locations
Community Message boards various locations
$20,000
Tukwila Pond Master Plan Design is being paid through LTAC $125,000
Trail Improvements: repairing and replacing pavement $75000
RECOMMENDATION
Staff is recommending (1) the adoption of a resolution to complete the RCO grant application; and
(2) seeking approval to move forward with Park and Trail improvements by authorizing the Mayor to
to execute the construction contract with Evergreen Asphalt for $155,000 for the paving of the trails
and parks sports courts. Note: the Tukwila Pond Master Plan Design contract will be presented in a
future meeting.
ATTACHMENTS
A. Draft Resolution
B. Parks CIP approved March 2020.
C. Construction Contract for Evergreen Asphalt
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City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
August 24, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Kate Kruller, Chair; Thomas McLeod, Cynthia Delostrinos Johnson
Staff Present: Rick Still, Darren Hawkins, John Dunn, Kris Kelly, Shannon Fisher,
Stephanie Gardner, Tracy Gallaway, David Cline, Jay Wittwer
Guest: Devon Schrum, Executive Director, SCORE
Chair Kruller called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.SCORE Update
Ms. Schrum provided an overview and update on the South Correctional Entity (SCORE).
Committee Recommendation:
Forward to September 14, 2020 Committee of the Whole.
B.Resolution and Paving Agreement: Parks and Recreation Department Projects
Staff provided an update on Parks Capital Projects and is seeking Council approval of a
resolution to apply for Recreation Conservation Office funding for the development of 116th St.
open space, including walking paths, lookouts, seating areas, and interpretive signs. Staff is
also seeking Council approval of a construction contract with Evergreen Asphalt in the amount
of $155,000 for paving at Foster Park, Crestview Park, and sections of Green River and
Interurban Trails.
Item(s) requiring follow up:
Update memo to better clarify the requests.
Committee Recommendation:
Unanimous approval. Forward to September 14, 2020 Committee of the Whole.
C.Fall Childcare Support
Staff presented a Childcare and Family Support Program to help Tukwila families with
childcare needs and learning assistance this fall, including funding and service options. Staff
recommends Option 3, which would contract with another agency while providing space at
the community center and be able to serve more families.
Item(s) requiring follow up:
Return with update on how families will be selected, as demand is expected to be greater than
capacity.
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ITEM INFORMATION
STAFF SPONSOR: JAY C WITTWER ORIGINAL AGENDA DATE: 9/14/20
AGENDA ITEM TITLE Puget Sound Emergency Radio Network (PSERN) Interlocal Agreement and
Memorandum of Understanding
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date 9/21/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY Update on the new Regional Radio system known as PSERN. The Interlocal Agreement
and associated Memorandum of Understanding requires City Council approval to move
forward.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Plann ing/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 09/14/2020 COMMITTEE CHAIR Kruller
RECOMMENDATIONS:
SPONSOR/ADMIN. Fire & Police Departments
COMMITTEE Forward to COW 9/14/2020, Forward to Reg Council 9/21/2020
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $00
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
09/21/20
MTG. DATE ATTACHMENTS
09/14/20 Memo dated August 27, 2020
About PSERN
PSERN Operator Interlocal Agreement Summary
Background on End User Rate and Cost Allocation Model
PSERN Interlocal Agreement
Memorandum of Understanding
09/21/20
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 JCW
09/21/20 JCW 3.G.
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Tukwila City Council
FROM: Jay C. Wittwer, Fire Chief
Bruce Linton, Police Chief
BY: Jay C. Wittwer, Fire Chief
CC: Allan Ekberg, Mayor, David Cline, City Administrator
DATE: 08/27/2020
SUBJECT: PSERN Update and Interlocal Cooperation Agreement and
Memorandum of Understanding
ISSUE
The Police and Fire Departments are seeking Council approval of an Interlocal Cooperation
Agreement and associated Memorandum of Understanding for the regional radio communication
system known as the Puget Sound Emergency Radio Network (PSERN). The PSERN Project upgrades
and expands the current King County Emergency Radio Communications System and will
consolidate operations into a single, independent agency. Funding is from a property tax levy lid lift
that was approved by voters in April of 2015.
DISCUSSION
The existing countywide emergency public safety radio network is at the end of its useful life. The
new system includes advanced digital technology and improved capacity, capability and
connectivity. In 2015 the City of Tukwila entered into an implementation period ILA that designated
King County as the lead agency for planning, procurement, financing and implementation of PSERN
with the oversight of a Joint Board. The implementation ILA anticipated that the parties would
create a new intergovernmental agency to own and operate PSERN. The attached ILA creates this
new agency, and a summary is attached to this memo. The associated Memorandum of
Understanding designates the manner in which the five Valley Com member cities will select its
representative on the PSERN Board of Directors.
Region‐wide there are 12 partnering agencies, 7 of which have signed ILAs on file and the other 5
are in the council/board process. The goal is to have all 12 agencies completed with the ILA
process by the end of September 2020. Project planning started in August 2012, projected deploy
and transition to the end user is set to be completed in December 2022. Project closeout is planned
for December 2023. The Police and Fire Departments have worked diligently in partnership with
our regional partners to stay informed and voice our opinions regarding the PSERN over the past
five years.
FINANCIAL IMPACT
The costs of PSERN are offset by the voter approved property tax levy lid lift, however agencies will
pay an annual user fee for access, administration and maintenance. This will be determined
initially in accordance with a Cost Allocation Model shown as Exhibit A to the ILA. The model will be
revised or reaffirmed after the first full year of operations when more concrete data on costs is
available. The model’s formula factors in the number of radios in service. In Tukwila, Police has 233,
Fire has 103, and Emergency Operations has 29.
Current service cost per radio is approximately $3.00 per month or $13,000.00 per year, this will
remain constant through the end of 2022. We anticipate that this cost per radio will increase
during 2023; $25 to 35 per month. In that year the total cost will be between $85,000.00 to
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$100,000.00 per year. Note; not all radios will be placed in service. Each year we adjust how many
radios are needed for all operational needs in the City of Tukwila.
RECOMMENDATION
The Community Services & Safety Committee is asked to approve the Interlocal Agreement, and
associated Memorandum of Understanding and forward to the Committee of the Whole on
9/14/20, with adoption scheduled for 9/21/20.
ATTACHMENTS
About PSERN
PSERN Operator Interlocal Agreement Summary Background on Operator End User Rate & Cost Allocation Model
PSERN Interlocal Cooperation Agreement
Memorandum of Understanding
90
he PSERN Project upgrades and expands the current King
County Emergency Radio Communications System (KCERCS).
It’s an 800 MHz digital network. This system will be primarily
used by law enforcement, fire fighters, and other emergency
personnel to communicate with each other during E‐911
activities – from small incident response to large scale emergencies.
Some general government agencies will also use it for daily
operations.
PSERN will consolidate operations of the current countywide emergency communications system into
a single, independent agency providing operations and maintenance of PSERN.
Contact PSERN: PSERN‐Info@kingcounty.gov | 206‐47‐PSERN | https://psern.org
T
The PSERN Project is funded by a property
tax levy lid lift that was approved by
voters in April of 2015.
The Project has a current budget of
approximately $283 million.
PSERN is comprised of radio towers, fiber
optic cables, computers, and a variety of
other equipment to support the ability of
first responders and other government
personnel to communicate through a
dedicated network.
The Project is governed by a board of
system owners and first responder
representatives.
Two active committees advise on the
Project plans, strategies, technical
impacts, and end‐user needs.
Improved coverage, capacity, capability,
and connectivity throughout King County.
Overall, PSERN will provide better on‐
street and in‐building coverage with
additional coverage along I‐90, Highway 2,
and Highway 410.
PSERN will provide updated technology for
countywide emergency radio
communications including a change from
analog to digital.
PSERN will provide new features such as
encryption and remote configuration of
radios in the field.
The project will purchase: up to 19,000
radios and 144 Dispatch consoles at 19
dispatch centers.
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PSERN Operator Interlocal Agreement Summary
Section 1 – Rules of Construction and Definitions: sets the grammatical and stylistic rules for
interpreting the ILA as well as defining terms to be used in the ILA.
Section 2 – Duration of the Agreement: The agreement will be effective perpetually from the date
signed by the last Party until terminated in accordance with Section 12.
Section 3 – Purpose of the Agreement: States the reason for having the agreement ‐ provide emergency
communications and to form a single PSERN Operator ‐ and sites the applicable state laws for formation
of the PSERN Operator.
Section 4 – Board of Directors: sets the conditions for the operations of the Board of Directors. It
touches on:
Section 4.1 – Creation of the Board of Directors
Section 4.2 – Sets the composition as 4 voting directors (representing King County, Seattle,
EPSCA, Valley Communications Center), and two non‐voting members representing police and
fire. This section also specifies the Officers of the Board of Directors.
Section 4.3 – sets the voting, quorum and meeting rules.
o All votes are unanimous except as specified below.
o All four voting members are required for a quorum.
o Other voting procedures such as deferral of a vote are covered, as well as meeting
schedules and a requirement to establish bylaws. Only three votes are required if the
same director fails to attend two consecutive regularly scheduled meetings where
action was scheduled and the director failed to send an alternate. In this event only
three directors will be required to vote and form a quorum.
Section 4.4 – Lists specific actions or powers the Board of Directors may exercise. This includes:
o Ability to amend portions of the ILA
However, Section 15.13 prohibits the Board from amending the following
provisions:
PSERN Operator scope beyond that established in Section 3.0
Composition of the Board of Directors
Addition of new parties to the agreement
Voting rights for Directors which includes who can vote or voting rules
Powers of the Board of Directors
Hold harmless and indemnification requirements
Provisions regarding duration, termination or withdrawal
o Establishing advisory boards
o Approve budgets and expenditures
o Adopt policies and bylaws
o Perform procurements
o Direct and supervise the activities of the advisory boards
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o Direct the activities of the Executive Director
o If the Board directly hires the Executive Director, then hire/fire and set the employment
terms for the Executive Director
o Evaluate Executive Director’s performance in writing annually
o Establish funds for PSERN operations
o Establish service fees (including monthly fees to end user agencies or ad hoc time and
materials fees)
o Conduct regular meetings
o Approve maintenance and operations standards
o Determine services the PSERN Operator will offer (additional services)
o Approve 3rd party agreements
o Incur debt but not incur debt or issue bonds in the name of any Party
o Own or acquire assets or real property
o Dispose of assets or real property
o Sue or be sued
o Hold radio licenses
o Make recommendations to legislative bodies of parties & users
o Delegate authority
o Enter into agreements
o Exercise powers necessary to further the purpose of the agreement
o Add parties to the agreement subject to Section 15.13
o Plan for a successor public safety radio system
o Accept loans or grants
o Statement that the Operator shall have not power to levy taxes
Section 4.5 – when the board cannot agree, this section sets the impasse resolution procedures,
which includes non‐binding mediation and formation of an Elected Executives Committee.
Section 5 – Operating Board: creates an Operations Board to advise the Board of Directors.
Section 6 – Executive Director: sets the employment conditions for the Executive Director and lays out
the Executive Director duties, which include:
Managing the day to day operations of PSERN
Manage other PSERN staff
Propose annual budgets
Approve expenditures consistent with the approved budget
Monitor and track PSERN system performance
Support the Board of Directors
Recommend policies, standards and procedures
Provide written monthly reports to the Board on expenditures, system performance, system
failures, and usage statistics.
Maintain and manage records
Prepare the annual report
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Section 7 – Emergency procedures: provides the Executive Director limited authority to act in the case
of emergencies and sets up reporting requirements.
Section 8 – PSERN Operator Employment: This section lays out employment terms for individuals who
will work for the PSERN Operator. The section allows for the PSERN Operator to directly hire employees
or to contract with another agency for staff. This section also provides for temporary employment, not
to exceed 18 months, for Transitional Employees, defined as employees with King County, the City of
Seattle, EPSCA or Valley Com whose employment will be terminated as a result of PSERN and who will
not be hired by the PSERN Operator.
Section 9 – Service Level Requirements: creates commitments by the PSERN Operator to provide
services to maintain PSERN and sets minimum performance requirements for the system.
Section 10 – (reserved but not used)
Section 11 – Withdrawal or Removal of a Party: sets the terms and conditions for the withdrawal of one
or more parties from the agreement. Parties must give notice at least two years in advance and must
develop a departure plan. Withdrawing parties are still responsible for any cost obligations that were
incurred prior to notice of withdrawal. Also, for cause, the Board of Directors may vote to remove a
party by majority vote.
Section 12 – Dissolution – This section sets the conditions and process for complete dissolution of the
PSERN Operator. Addresses requirements for voting, disposition of assets, and timing for final
termination date.
Sections 13‐15 – Legal terms and conditions ‐‐ insurance, indemnification, non‐discrimination, public
records, notice requirements, dispute resolution, severability, amendments etc.
‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Exhibit A – Cost Allocation Model: sets the model and formula for determining the first‐year rates for
the PSERN Operator for public safety radios and other (general government) radios, as well as for
dispatch consoles. Future rate models will be determined by the Board of Directors.
Exhibit B – In‐Building Coverage: map of three areas designated to receive improved in‐building
coverage.
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Puget Sound Emergency Radio Network
Background on PSERN Operator End User Rate & Cost Allocation Model
Prepared: April 2020
Purpose:
This document outlines the process for determining the rate and cost allocation model behind
proposed monthly charges to agencies for access to and use of the Puget Sound Emergency
Radio Network (PSERN) by radios and consoles. This model was adopted by the 12 owner
agencies of the current King County Emergency Radio Communications System (KCERCS)
through the Implementation Period Interlocal Agreement (IPILA). The IPILA was the instrument
used to create the governance for the PSERN Project.
The topics addressed in this document include constraints, assumptions, and specific
recommendations for the final rate and cost allocation model that would, if approved by the
future PSERN Operator Board of Directors, determine Year 1 operating costs for the PSERN
Operator.
Background:
KCERCS is the existing emergency radio communications system supporting E‐911 response and
other government operations throughout King County. KCERCS is technically a single system
that is owned by four different entities and coordinated through a joint board to ensure the
system is operating effectively countywide. The four owner entities are:
1. Eastside Public Safety Communications Agency (EPSCA),
2. King County,
3. City of Seattle, and
4. Valley Communications Center (ValleyCom).
Recognizing that equipment comprising KCERCS is over 20 years old and is no longer supported
by the system equipment vendor, Motorola Systems, Inc., the owner entities worked on a plan
to replace KCERCS. From this planning process, the PSERN Project (via the IPILA) was created
and the PSERN Operator (the Operator) was envisioned (via a Memorandum of Agreement that
was an attachment to the IPILA). Once the owners determined that a new non‐profit
governmental agency would be created, staff from the owner entities created a draft budget
and a rate and cost allocation model that would fund the future Operator.
The PSERN Project Steering Committee (the Committee) was the predecessor to the PSERN
Project’s oversight body, the Joint Board. The Committee made early decisions about the
PSERN Project and made recommendations to establish the Operator, including development
of the Operator’s budget and preferred rate model.
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The Committee membership was comprised of a representative from each of the four owner
entities listed above and a chair (a former King County Deputy Executive). This Committee
appointed a staff working group to perform the rate model analysis. Ultimately, the Committee
voted to approve the recommendations revealed later in this document.
Analysis Team:
City of Seattle staff led the analytical work on options for the proposed rate and cost allocation
formula to fund the PSERN Operator budget. The full team consisted of staff from the PSERN
Project, the KCERCS system managers, and technical staff from the partner agencies.
Initial Assumptions:
The analysis team laid out initial assumptions that they would follow while working on the rate
and cost allocation model. The assumptions are listed below.
A. The same rate model will apply to all radio/console end users.
B. Rates should align with biennial budget cycles.
C. The PSERN system will be upgraded continuously via a support agreement.
D. The PSERN Operator will owns dispatch consoles as a part of the system.
E. Individual agencies own their radios.
F. Public safety agencies need to use PSERN. (They have no reasonable alternative if local
government personnel want to communicate effectively and transparently countywide.)
G. Non‐public safety agencies can choose not to use PSERN if rates are too high.
H. Have as many eligible agencies as possible using PSERN (because the higher the number
of agencies, the lower the rates and the greater the interoperability with adjacent radio
systems).
Constraints Considered:
The following constraints were considered:
There must be reliable, readily‐available data to support the rate model chosen.
The model must comply with RCW 43.09.210 (the “Accountancy Act”), meaning one
service may not subsidize another, nor can one agency subsidize another either directly
or indirectly.
The PSERN Operator must be able to bill individual end user agencies directly.
Rate Model Options:
The purpose of the rate model analysis was to define how radio and console end users would
be charged for their usage of the PSERN system. The staff team reviewed five different rate
models including concepts such as all users paying the same rate, rates based on usage, rates
based on geographic or population size served, and even a combination of the rate models.
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Initial Recommendations:
After the above information was analyzed, the partner staff team proposed the following
recommendations to the Committee:
1. Use an Unbundled Rate to ensure compliance with the Accountancy Act. An Unbundled
Rate means separate rates for each type of PSERN equipment used by an agency –
public safety radios, non‐public safety (general government) radios, and dispatch
consoles.
2. Keep charges as simple as possible – avoid multiple charges for each type of equipment.
3. Have a separate fixed charge for dispatch consoles.
4. Have fixed charges for two categories of subscriber radios – general government and
public safety.
5. Do not have charges related to geography or population. (The group found these factors
to be imprecise and disputable data as the basis for rates.)
6. Do not charge based on how much each agency uses the system.
7. Use operating costs – not initial capital costs – to determine rates. Use best estimates
based on available data for the PSERN Operator’s first year budget, and then actual user
data thereafter.
8. Do not charge for radios accessing PSERN that are primarily used on another (disparate)
radio system and that are cross‐programmed to work on PSERN for the purpose of
mutual aid.
9. Determine proportional costs for each of the three equipment rate categories – public
safety radios, general government radios, and dispatch consoles.
The rate model ultimately recommended by the partner staff team to the PSERN Project
Steering Committee was as follows:
The PSERN Operator rate model is to be based on the level of labor effort (costs) and
vendor costs to maintain the system.
The PSERN Operator’s Budget will be funded by end users of radios and dispatch
consoles. (Historically, there has been no system access charge for consoles.)
The following formulas were used to determine the radio and console rates that will
fund the future PSERN Operator in Year 1 of its network operations:
o Radio end user contribution =
[public safety radio rate * # of public safety radios] + [general
government radio rate * # of general government radios] = 78% of PSERN
Operator budget
o Console contribution =
console rate * # of consoles = 22% of PSERN Operator budget
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o NOTE: It was assumed that general government radio users need less features
for their radios than public safety radios, so their monthly rates should be lower.
The general government radio rates were set to be at 78% of the public safety
radio rate.
Conclusions and Recommendations:
The analysis team concluded that there are flaws in all the rate setting methods they studied.
They also concluded that the recommended rate model should be revised / reaffirmed after the
first year of full operations when more concrete data on costs could be obtained by the
Operator.
The guidelines and model listed above were approved by the PSERN Project Steering
Committee at its October 28, 2014 meeting as the PSERN Operator’s proposed Year 1 rates for
radio and console end users.
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Page 1
PUGET SOUND EMERGENCY RADIO NETWORK OPERATOR
INTERLOCAL COOPERATION AGREEMENT
This Puget Sound Emergency Radio Network Operator Interlocal Cooperation
Agreement (“Agreement”) is entered into pursuant to chapter 39.34 RCW (the “Interlocal
Cooperation Act”) by and among King County and the cities of Auburn, Bellevue, Federal
Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Renton, Seattle, and Tukwila,
each a political subdivision or municipal corporation of the State of Washington
(individually, a "Party" and collectively, the "Parties").
RECITALS
A. The Parties, under various interlocal agreements, have been responsible for
the ownership, operation and maintenance of various elements in the current King County
Emergency Radio Communications System (KCERCS), a voice radio system that is
nearly twenty years old and is increasingly unsupported by the supplier of the system’s
equipment, software and related repairs.
B. The Parties determined that it is in the public interest that a new public safety
radio system be implemented that will provide public safety agencies and other user
groups in the region with improved coverage and capacity, as well as uniformly high-
quality emergency radio communications. Said new system is referred to herein as the
“Puget Sound Emergency Radio Network System” or “PSERN System.”
C. The costs of implementing the PSERN System are financed through a funding
measure approved by voters at the April 2015 election.
D. The Parties executed a separate agreement (“Implementation Period ILA”) that
designates King County to act as the lead agency for planning, procurement, financing
and implementation of the PSERN System with the oversight of a Joint Board established
pursuant to the Implementation Period ILA.
E. The Implementation Period ILA contemplates that the Parties will create a new
separate governmental agency under RCW 39.34.030(3)(b) that is organized as a non-
profit corporation under Chapter 24.06 RCW as authorized by the Interlocal Cooperation
Act to assume the ownership and control of the PSERN System following Full System
Acceptance and be responsible for the ownership, operations, maintenance,
management and on-going upgrading/replacing of the PSERN System during its useful
life.
F. The purpose of this Agreement is to create the new governmental agency to be
known as the “PSERN Operator” and establish the terms for governance of the PSERN
Operator and the terms under which the PSERN Operator will undertake the ownership,
operations, maintenance, management and on-going upgrading/replacing of the PSERN
System. NOW, THEREFORE, in consideration of the mutual promises, benefits and
covenants contained herein and other valuable consideration, the sufficiency of which is
hereby acknowledged, the Parties agree to the above Recitals and the following:
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1.0 RULES OF CONSTRUCTION AND DEFINITIONS
1.1 Rules of Construction
1.1.1 Unless the context requires otherwise, the singular form of a word shall also
mean and include the plural (and vice versa), and the masculine gender shall also
mean and include the feminine and neutral genders (and vice versa).
1.1.2 References to statutes or regulations include all current and future statutory
or regulatory provisions consolidating, amending or replacing the statute or
regulation referred to.
1.1.3 References to sections, exhibits, attachments or appendices to this
Agreement and references to articles or sections followed by a number shall be
deemed to include all subarticles, subsections, subclauses, subparagraphs and
other divisions bearing the same number as a prefix.
1.1.4 The words “including,” “includes” and “include” shall be deemed to be
followed by the words “without limitation.”
1.1.5 The words “shall” or “will” shall be deemed to require mandatory action.
1.1.6 Words such as “herein,” “hereof” and “hereunder” are not limited to the
specific provision within which such words appear but shall refer to the entire
Agreement taken as a whole.
1.1.7 Words such as “person” or “party” shall be deemed to include individuals,
political subdivisions, governmental agencies, associations, firms, companies,
corporations, partnerships, and joint ventures.
1.1.8 References to “days” shall mean calendar days unless expressly stated to
be “Business Days.” If the due date for a task, payment, or any other requirement
falls on a Saturday, Sunday or holiday observed by King County, the due date shall
be deemed to be the next Business Day.
1.1.9 The headings and captions inserted into this Agreement are for convenience
of reference only and in no way define, limit, or otherwise describe the scope or
intent of this Agreement, or any provision hereof, or in any way affect the
interpretation of this Agreement.
1.1.10 This Agreement was negotiated and prepared by the Parties and their
respective attorneys. The Parties acknowledge and agree that the rule of
construction that an ambiguous contract should be construed against the drafter
shall not be applied in any construction or interpretation of this Agreement.
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1.2 Definitions
Words and terms used in this Agreement and not otherwise defined herein (including in
the recitals which are hereby incorporated into this Agreement by this reference) shall be
given their ordinary and usual meanings or their well-known technical industry meanings
except that the following terms are defined for this Agreement as follows:
1.2.1 Board of Directors or Board means the board described in Section 4.0 of this
Agreement and shall be the governing body of the PSERN Operator.
1.2.2 Agreement means this Puget Sound Emergency Radio Network Operator
Interlocal Cooperation Agreement, as it may hereafter be amended or modified
from time to time, together with all exhibits and appendices hereto, as they may
hereafter be amended or modified.
1.2.3 Consolidated Service Area means those geographic areas of King County,
Pierce County and Snohomish County, Washington, previously served by the
emergency radio networks of King County, the City of Seattle, EPSCA and Valley
Com, and which areas are to be prospectively served by the PSERN System. The
Consolidated Service Area shall also include those other geographic areas that
are added to the area served by the PSERN System as expanded in accordance
with action of the Board of Directors.
1.2.4 Director means a person designated as a member of the Board of Directors
pursuant to Section 4.2 of this Agreement.
1.2.5 Dispatch Center means an organization that has entered into an agreement
with King County or the PSERN Operator for console service on the PSERN
System.
1.2.6 EPSCA means the Eastside Public Safety Communications Agency, formed
pursuant to chapters 39.34 and 24.06 RCW, created by the cities of Bellevue,
Issaquah, Kirkland, Mercer Island and Redmond, or its successor agency.
1.2.7 Executive Director means the chief executive officer for the PSERN Operator
appointed by and serving at the pleasure of the Board of Directors.
1.2.8 Full System Acceptance or FSA means the determination issued to the
PSERN System Contractor upon the Contractor satisfactorily completing the final
system development phase milestone pursuant to King County Contract No.
5729347 (Contract for the Design, Development, Implementation, Testing and On-
Going Support, Maintenance and Upgrade of the Puget Sound Emergency Radio
System, executed on December 17, 2014).
1.2.9 KCERS means the King County Emergency Radio Communication System.
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1.2.10 Operations Period means the period that commences with the first full
month after FSA and continuing through the life of the PSERN System.
1.2.11 PSERN Transitional Employee means an individual: (1) who, at the time of
FSA, is employed by King County, the City of Seattle, EPSCA, or ValleyCom in a
management, administration, finance, operations, and/or maintenance position for
a subregion of KCERCS; (2) whose employment with King County, the City of
Seattle, EPSCA, or ValleyCom will be eliminated as a direct result of the PSERN
project; and (3) who will not be hired by the PSERN Operator in a comparable
capacity because the PSERN Operator has no or fewer comparable positions.
1.2.12 Puget Sound Emergency Radio Network Operator or PSERN Operator
means the governmental agency formed under this Agreement and RCW
39.34.030(3)(b) that is organized as a nonprofit corporation under chapter 24.06
RCW as authorized by the Interlocal Cooperation Act for the purpose of owning,
operating, maintaining, managing and ongoing upgrading/replacing of the PSERN
System during the Operations Period.
1.2.13 Puget Sound Emergency Radio Network System or PSERN System means
the land mobile radio system constructed under the Implementation Period ILA. It
also means all equipment, software, and other work deployed during the
Operations Period to provide public safety communication service(s) or an addition
to an existing infrastructure during the Operations Period to provide new or
additional public safety communication service(s).
1.2.14 System means an infrastructure that is deployed to provide public safety
communication service(s) or an addition to an existing infrastructure to provide new
or additional public safety communication service(s).
1.2.15 Service Rate means the rate or rates charged to User Agencies in
accordance with the Rate Model at Exhibit A, or as it may be amended by action
of the Board of Directors.
1.2.16 Services means voice, data, video, or other communication services
provided to User Agencies and Dispatch Centers through an agreement with King
County or the PSERN Operator.
1.2.17 User Agency means an entity that is authorized under an agreement with
King County or the PSERN Operator to register and use a radio or other device on
the PSERN System.
1.2.18 Valley Communications Center or Valley Com means the Governmental
Administrative Agency formed by interlocal agreement under Chapter 39.34 RCW,
created by the cities of Auburn, Federal Way, Kent, Renton, and Tukwila.
2.0 DURATION OF AGREEMENT
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This Agreement shall be effective on the date it is last signed by an authorized
representative of each the Parties and is filed and/or posted as provided in Section 15.2
("Effective Date"). This Agreement shall remain in effect until terminated as provided in
Section 12.0.
3.0 PURPOSE OF THE AGREEMENT; FINANCING; SERVICES
The purpose of this Agreement is to provide communication Services throughout the
Operations Period to User Agencies and any other agencies permitted to be licensed in
the 800 MHz Public Safety Radio Spectrum pursuant to 47 C.F.R. Part 90 that are within
the boundaries of the Consolidated Service Area. To effectuate this purpose, the Parties
hereby create a governmental administrative agency called the “Puget Sound Emergency
Radio Network Operator”. The Parties each assign to the PSERN Operator the
responsibility of owning, operating, maintaining, managing and ongoing
upgrading/replacing of the PSERN System during the Operations Period as permitted by
the Interlocal Cooperation Act. The PSERN Operator shall be formed pursuant to RCW
39.34.030(3)(b) and shall be organized as a nonprofit corporation under chapter 24.06
RCW.
The Parties hereto acknowledge and agree that each is executing this Agreement in order
to facilitiate the creation of the PSERN Operator as a separate governmental
administrative agency pursuant to the Interlocal Cooperation Act and not a “joint board”
within the meaning of RCW 39.34.030(4)(a). All debts, obligations and liabilities incurred
by the PSERN Operator shall be satisfied exclusively from the assets and properties of
the PSERN Operator and no creditor or other person shall have any right of action against
the Parties hereto, the User Agencies or any other public or private entity or agency on
account of any debts, obligations, or liabilities of the PSERN Operator unless explicitly
agreed to in writing by the Party hereto, the User Agency, or such entity or agency.
The expenses of the PSERN Operator shall be financed through a funding measure
approved by voters at the April 2015 election and with user fees (Service Rates) to be
assessed against and paid by all User Agencies. It is the intent of the Parties that Service
Rates be computed as provided in Exhibit A and be set to cover all operating expenses
of the PSERN Operator, unless otherwise directed by the Board of Directors.
This Agreement shall not obligate the Parties to incur debt on behalf of the PSERN
Operator. Each Party’s financial obligations to PSERN shall be limited to payment of
Service Rates unless otherwise agreed upon in writing.
The PSERN Operator shall have the responsibility and authority for providing
communication Services as provided in this Agreement, including but not limited to
owning, operating, maintaining, managing and ongoing upgrading/replacing of the
PSERN System during the Operations Period and all related incidental radio
communications functions.
4.0 BOARD OF DIRECTORS
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4.1 Creation of Board of Directors
The PSERN Operator shall be governed by a Board of Directors that is hereby created
pursuant to the Interlocal Cooperation Act and chapter 24.06 RCW that shall act in the
best interests of PSERN and in furtherance of the purpose of this Agreement. The Board’s
composition, powers, responsibilities, quorum and meeting requirements shall be
included in the PSERN Operator’s articles of incorporation or bylaws.
4.2 Composition of the Board of Directors
4.2.1 The Board of Directors shall be composed of the four following voting
members:
4.2.1.1 the King County executive, or a designee of the executive approved
by the King County council;
4.2.1.2 the City of Seattle mayor, or his/her designee;
4.2.1.3 one mayor or city manager or his/her designee representing the
Cities of Bellevue, Issaquah, Kirkland, Mercer Island and Redmond (the
“EPSCA Cities”); and
4.2.1.4 one mayor or city manager or his/her designee representing the
Cities of Auburn, Federal Way, Kent, Renton and Tukwila (the “Valley Com
Cities”).
4.2.2 The Board of Directors shall also include two nonvoting members to
comment and participate in discussions but who are not entitled to vote on any
matter. One nonvoting member shall be appointed by the King County Police
Chiefs Association and one member selected jointly by the King County Fire
Commissioners Association and the King County Fire Chiefs Association.
4.2.3 An authorized representative of King County, the City of Seattle, the Valley
Com Cities and the EPSCA Cities shall provide written notice of its initial Board of
Directors member and alternate member to the Chair of the Joint Board
established under the Implementation Period ILA. Thereafter, notice of a change
to a Party’s Board of Directors member or alternate shall be effective upon delivery
of written notice to the Chair of the Board of Directors. The notice shall include the
name and contact information for the new member or alternate.
4.2.4 An authorized representative of King County, the City of Seattle, the Valley
Com Cities and the EPSCA Cities shall promptly replace any vacancy in its Board
of Directors member or alternate and may, at any time, replace its Board of
Directors member or alternate by giving notice as provided in Section 4.2.3. If the
County or the City of Seattle fails to fill a vacancy for its Board of Directors member
and alternate, its chief executive officer or his/her designee shall attend all
meetings until one of the vacancies is filled. If one of the groups of cities listed in
Sections 4.2.1.3 or 4.2.1.4 fails to fill a vacancy for its Board of Directors member
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and alternate, then the chief executive officer or his/her designee of one of the
cities in that group shall attend all meetings until one of the vacancies is filled.
4.2.5 The officers of the PSERN Operator shall consist of a Chair, Vice Chair, a
Secretary, a Treasurer and such other officers and assistant officers as may be
deemed necessary and set forth in the bylaws. Any two or more offices may be
held by the same person, except the offices of Chair and Secretary. The officers
shall be elected from among the voting members of the Board. The Chair shall
preside at the meetings of the Board of Directors. The Vice Chair shall serve in the
absence of the Chair.
4.3 Quorum and Meeting Procedures
4.3.1 A quorum for a meeting of the Board of Directors shall be all four of the
Board members who have voting authority. Action by the Board of Directors shall
require the affirmative vote of all four voting Board members, except as provided
otherwise in this Agreement.
4.3.2 Any Board of Directors member who has voting authority may request that
a vote on a measure be deferred until the next meeting. The measure shall then
be deferred for one meeting unless the other three voting members find either that
there is an emergency requiring that the vote be taken at the originally scheduled
meeting or that a delay would likely result in harm to the public, User Agencies or
the PSERN Operator. A vote on the same measure shall not be deferred a second
time without the concurrence of the majority of the Board of Directors’ voting
members.
4.3.3 The Board of Directors shall establish bylaws and procedures for its
operations and meetings including setting a regular meeting schedule and location,
providing for the scheduling of special and emergency meetings, and providing for
attendance by telephone or other electronic voice communication.
4.3.4 The regular meeting schedule shall be established by the Board of Directors,
with a minimum of two meetings being held each calendar year. Special or
emergency meetings may be called by the Chair or by at least two voting members
of the Board.
4.3.5 The first meeting of the Board of Directors will be held as soon as
practicable and necessary to begin operations of the PSERN Operator. The
members described in Section 4.2.3 shall attend the meeting and shall elect a
Chair and Vice Chair to serve a term that will begin upon election and extend
through the remainder of that calendar year and the calendar year immediately
following. Thereafter, the Board of Directors shall elect a Chair and Vice Chair at
the final meeting of each year to allow each to serve a two-year term that will begin
on January 1 of the following year.
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4.3.6 The Board of Directors shall hold an annual meeting to coincide with the
first regular meeting each year. During the annual meeting, the Executive Director
shall report on the state of the PSERN Operator.
4.3.7 The Board of Directors shall take actions by vote and each voting Board
member shall be entitled to one vote. All votes shall have equal weight in the
decision-making process. Any voting Board member may call for a vote on an
issue. Meetings shall be conducted according to the most recent edition of Robert’s
Revised Rules of Order unless otherwise directed by the Board of Directors.
4.3.8 Board members must be present at a meeting to vote and may not vote by
proxy, provided that, if provided for in the bylaws, a member may participate in
Board meetings and may vote on Board issues via telephone or other electronic
voice communication.
4.3.9 The Board of Directors shall comply with applicable requirements of the
Washington State Open Public Meetings Act, Chapter 42.30 RCW.
4.3.10 An alternate attending Board of Directors meetings on behalf of a regular
member of the Board shall be considered to be a member for purposes of that
meeting and entitled to exercise all rights of the member to participate in such
meetings, including participating in discussion, making motions, and voting on
matters coming before the Board.
4.3.11 Notwithstanding any other provision in this Agreement, the Board of
Directors may take action by three affirmative votes when each of the following
conditions is met: (1) a matter has been identified for action in the notice or
proposed agenda for at least two meetings in a row, and (2) both meetings were
regularly scheduled meetings or properly notified and scheduled special meetings
in accordance with the bylaws and RCW 42.30, and (3) the same voting member
failed to attend both meetings and failed to send an alternate. In this event, for this
one action item only, a quorum of the Board of Directors will consist of three
members.
4.4 Board of Directors Actions
The PSERN Operator, through its Board of Directors, shall have all powers allowed by
law for interlocal agencies created under RCW 39.34.030 and chapter 24.06 RCW, as
they now exist or may hereafter be amended, and as authorized, amended, or removed
by the Board of Directors, as provided for in this Agreement, and including but not limited
to the following:
a. Amend this Agreement, subject to Section 15.13;
b. Establish committees and advisory groups to perform activities related to the
PSERN System;
c. Adopt and amend budgets and approve expenditures;
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d. Adopt and amend policies and bylaws for the administration and regulation of
the PSERN Operator;
e. Adopt and amend purchasing and contracting policies consistent with state
law;
f. Direct and supervise the activities of the Operating Board;
g. Direct the activities of the Executive Director;
h. If the Board determines that the Executive Director will be directly hired as an
employee of the PSERN Operator, then the Board shall hire, set the
compensation for, and be authorized to terminate the employment of the
Executive Director.
i. If the Board determines that the Executive Director will be a contracted
employee from another governmental agency, the Board will contract for an “at
will” employee approved by the Board and who may be terminated from the
position by a unanimous vote by the Board.
j. Evaluate the Executive Director's performance and give the Executive Director
a written evaluation of his or her performance at least annually;
k. Establish a fund or special fund or funds as authorized by RCW 39.34.030;
l. Establish Service Rates in accordance with Exhibit A or any amendments
thereto;
m. Review and amend terms of use for User Agencies, as necessary;
n. Conduct regular and special meetings;
o. Approve PSERN operation and maintenance standards;
p. Determine the Services the PSERN Operator shall offer and the terms under
which they will be offered;
q. Approve agreements with third parties;
r. Incur financial obligations in the name of the PSERN Operator to make
purchases or contracts for Services to implement the purposes of this
Agreement; provided, however, nothing in this Agreement shall authorize the
PSERN Operator to issue bonds or incur indebtedness in the name of any Party
hereto or that shall be considered a debt or a guarantee of any Party hereto
without its express written consent;
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s. Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold,
improve, use and otherwise deal in and with real or personal property, or any
interest therein, in the name of the PSERN Operator;
t. Sell, convey, mortgage, pledge, lease, exchange, transfer, and otherwise
dispose of all of its real or personal property, or any interest therein, and assets;
u. Sue and be sued, complain and defend, in all courts of competent jurisdiction;
v. Hold licenses for radio frequencies;
w. Recommend action to the legislative bodies of the Parties and User Agencies;
w. Delegate the Board of Directors' authority under this Agreement subject to any
applicable law and to such limitations and conditions as the Board of Directors
may establish;
x. Enter into agreements with other agencies to accomplish tasks for the PSERN
Operator such as agreements for services such as procurement and property
leasing;
y. Contract for staff through agreements with other agencies that specify the
employment policies, compensations amounts, and supervisory structure that
will apply to such staff;
z. Exercise any powers necessary to further the goals and purposes of this
Agreement that are consistent with the powers of the Parties;
aa. Add parties to this Agreement and concurrently amend the membership of the
Board of Directors, subject to the limitations of Section 15.13;
bb. Take necessary actions to prepare and plan for a public safety radio system(s)
to succeed the PSERN System;
cc. To the extent permitted by law, accept loans or grants of funds from any federal,
state, local or private agencies and receive and distribute funds; and
dd. The PSERN Operator shall have no power to levy taxes.
4.5 Impasse Resolution Procedure
4.5.1 If a matter requiring Board action is moved at a Board of Directors meeting
but fails for lack of a unanimous vote by all four (4) Directors, a voting Director may
submit written notice of an impasse to the other Directors and the Executive
Director. The notice shall include a statement of the action being sought and the
history of any Board deliberation or vote(s) on the matter.
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4.5.2 Within seven (7) days of receipt of a notice of impasse, the Board Chair shall
designate a mediator to assist the Board in resolving the impasse. The mediator
shall be experienced in resolving disputes among public sector and/or nonprofit
agencies and may not be an employee or consultant of any of the Parties, unless
otherwise agreed to by the Parties.
4.5.3 The Parties agree that it is essential to the success of the PSERN System
that any impasse be resolved as quickly as possible and accordingly agree to
instruct their respective Directors to cooperate with the mediator in good faith,
including expediting responses to any mediator requests for information and
discussion.
4.5.4 The mediator shall promptly investigate the impasse and the respective
positions of the voting Directors. The mediator may recommend one or more non-
binding alternatives for resolving the impasse. Regardless of the outcome of the
mediation, the cost of the mediator’s fees and expenses shall be divided into four
equal parts to be paid by (1) the County, (2) the City, (3) the EPSCA Cities and the
(4) Valley Com Cities. The EPSCA Cities and Valley Com Cities shall each be
responsible for apportioning their one quarter share of the costs among their
members and for informing the PSERN Operator of the apportionment. The
PSERN Operator shall pay the mediator and invoice each Party for its share. Each
Party shall pay the PSERN Operator within thirty (30) days of the Party’s receipt
of the invoice.
4.5.5 If the impasse is not resolved within ten (10) days of the mediator providing
his/her recommendation(s), the Elected Executives Committee (EEC) shall meet
with the Board of Directors to attempt to resolve the impasse. The EEC shall be
composed of the King County Executive; the Mayor of the City of Seattle; one
elected official designated by the EPSCA Cities; and one elected office designated
by the Valley Com Cities. The Board of Directors and the EEC shall convene to
consider the matter and attempt to reach a resolution, which may include re-
submitting the matter for a Board of Directors vote, not later than twenty (20) days
after the date the mediator provided his/her recommendation(s).
5.0 OPERATING BOARD
The Board of Directors will create an Operating Board of PSERN System User Agencies,
which will include at least one fire commissioner as a member, to provide advice and
perform other duties as deemed appropriate by the Board of Directors. The obligation to
create and maintain an Operating Board shall be included in the PSERN Operator’s
articles of incorporation or bylaws.
6.0 EXECUTIVE DIRECTOR
If the Executive Director is directly hired as an employee of the PSERN Operator, the
Board shall be responsible for the appointment and termination of the Executive Director.
If the Board enters into an agreement with another governmental agency to contract for
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an Executive Director, the agreement shall give the Board the authority to appoint the
Executive Director and to terminate the Executive Director from his/her position.
The Executive Director shall report to the Board of Directors and shallregularly advise the
Board on matters related to the operation and functions of the PSERN System and the
PSERN Operator, including proposed budgets, financial and liability issues, and all other
appropriate matters related to the PSERN System and the PSERN Operator. The
Executive Director may also request assistance from the Operating Board to address
tasks calling for technical and user-related expertise.
6.1 Executive Director Duties
The Executive Director shall:
a. Manage the PSERN Operator’s day-to-day activities consistent with applicable
policies, procedures, and standards;
b. Retain appropriate PSERN Operator staff either through the direct hire of such
staff or through an agreement with an agency to provide such staff;
c. Hire, evaluate, supervise, discipline, and terminate staff in compliance with
applicable budget, policies, procedures, agreements and standards;
d. Propose and administer Annual Budgets including a contingency;
e. Consistent with applicable budget and procurement policies adopted by the
Board, approve expenditures and sign contracts in amounts as established by
the Board of Directors without additional approval of the Board of Directors;
f. Track the performance of PSERN systems and Services;
g. Provide support to the Board of Directors;
h. Recommend policies, procedures, and standards, and changes thereto,
including without limitation policies governing the procurement of goods,
services, public works and improvements, staffing and emergency responses;
i. Provide written monthly reports to the Board of Directors describing the PSERN
Operator’s budget status, PSERN System performance against targets, partial
or full PSERN System outages, purchases equal to or greater than $10,000,
and usage statistics;
j. Maintain and manage records in accordance with applicable state and federal
laws and regulations;
k. Prepare an annual report for the PSERN Operator as required by RCW
23.95.255; and
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l. Perform other duties as assigned by the Board of Directors.
6.2 Qualifications and Status of the Executive Director
The Executive Director shall have experience or comparable equivalent skills in the
technical, financial and administrative fields of public safety radio and his or her
appointment shall be on the basis of merit only. If the Executive Director is directly hired
by the PSERN Operator, he/she will serve in an “at will” position that may not be modified
by any PSERN Agency policy, rule, or regulation regarding discipline or termination of
PSERN Agency employees, and accordingly, the Executive Director may only be
terminated from his or her position by the Board of Directors.
7.0 EMERGENCY PROCEDURES
In the case of an emergency, the Executive Director shall have the authority to issue a
determination of emergency under applicable law. The Executive Director shall
communicate to the Board of Directors each decision made pursuant to any emergency
determination as soon as reasonably possible and shall issue a written finding of the
existence of the emergency no later than two weeks following the award of any contract
executed pursuant to the emergency determination.
8.0 PSERN OPERATOR EMPLOYMENT
8.1 Employees Generally
The Board of Directors shall require the PSERN Operator to comply with all applicable
federal, state and local laws, ordinances and regulations pertaining to all current and
future employees. In addition, the PSERN Operator shall be an equal opportunity
employer and make reasonable efforts to maintain a diverse work force.
8.2. Employment of Current Regular Employees
8.2.1 Offer of Employment
8.2.1.1 As of the Effective Date of this Agreement, there are 3.0 FTE City
of Seattle employees and 8.0 FTE King County employees who are
employed to primarily work on KCERCS infrastructure and whose job
duties will be assumed by the PSERN Operator after FSA (“Qualified
Employees”). It is the intention of the Parties that each of those Qualified
Employees have the option of working for the PSERN Operator and that
the PSERN Operator and the County and City of Seattle will work
cooperatively to transition the employees who accept such option to work
for the PSERN Operator on a schedule that does not adversely impact
public safety functions prior to FSA.
8.2.1.2 Directly Hired Employees
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If the Board of Directors determines that PSERN Operator staff shall be
directly hired by the PSERN Operator and to implement the intent of
Section 8.2.1., then no later than the date to be set by the Board of
Directors, the PSERN Operator will offer employment to each of the
Qualified Employees for similar employment with the PSERN Operator.
The offer shall remain open for no more than thirty (30) days unless
otherwise determined by the Board of Directors. Each Qualified Employee
who accepts the offer shall become a “Transferring Employee.” The
PSERN Executive Director shall use best efforts to ensure each
Transferring Employee a smooth and prompt transition to employment with
the PSERN Operator.
The Board of Directors shall require the PSERN Operator to use its best
efforts to offer the Transferring Employees opportunities for professional
advancement and a package of employee benefits that are similar to the
opportunities and benefits available to the Transferring Employees at their
current agency at the time of transition to PSERN employment.
8.2.1.3 Agency-Provided Employees
If the Board of Directors determines that PSERN Operator staff will be
contracted for through an agreement with another governmental agency,
then no later than the date set by the Board of Directors, the agency
providing such staff will offer employment to each of the Qualified
Employees for similar employment with the agency for PSERN Operator
work. The offer shall remain open for no more than thirty (30) days unless
otherwise determined by the agency providing the PSERN Operator staff.
Each Qualified Employee who accepts the offer shall become an “Agency
Employee.” The agency providing PSERN Operator staff shall use best
efforts to ensure each Agency Employee a smooth and prompt transition to
employment with the agency and work for the PSERN Operator.
8.2.2 Retirement Benefits
If the Board of Directors determines that PSERN Operator staff shall be directly
hired, then the PSERN Operator will participate in the Public Employees’
Retirement System (PERS) and will offer PERS retirement benefits through the
Washington State Department of Retirement Systems to Transferring Employees
and Transitional Employees.
8.3 Temporary Employment of PSERN Transitional Employees
8.3.1 Any PSERN Transitional Employee who requests temporary employment
with the PSERN Operator shall be employed as a temporary employee by the
PSERN Operator or if the PSERN Operator does not directly hire its employees,
then by the agency providing staff for the PSERN Operator.. The period of
temporary employment shall not exceed eighteen (18) months from the time of
transition to such employment or a shorter duration if requested by the PSERN
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Transitional Employee. The time of transition shall be within 60 days after FSA
unless another date is agreed to by the PSERN Operator and the PSERN
Transitional Employee.
8.3.2 While employed as temporary employees performing work for the PSERN
Operator, PSERN Transitional Employees shall be entitled to a salary and package
of benefits similar to what the Transitional Employee received prior to his or her
transition to PSERN Operator work. The full cost of compensation, including salary
and benefits, provided to PSERN Transitional Employees shall be paid by the
PSERN Operator, either directly or pursuant to an agreement with another agency
for the provision of staff.
8.3.3 While employed as temporary employees performing work for the PSERN
Operator, PSERN Transitional Employees must meet all employment
requirements applicable to permanent PSERN Operator employees or employees
of the applicable employing agency. Nothing in this Agreement shall preclude the
PSERN Operator’s or applicable employing agency’s ability to take employment
action, up to and including termination of employment, regarding a PSERN
Transitional Employee who fails to meet any requirement of his/her employment.
8.3.4 Nothing in this section shall preclude the PSERN Operator or an applicable
employing agency from hiring a PSERN Transitional Employee serving as a
temporary employee to a permanent position.
8.4 No Third-Party Beneficiaries.
Employees affected by this Agreement are not intended to be third-party beneficiaries to
this Agreement and cannot sue to enforce its terms.
9.0 Service Level Requirements
9.1 Contractor Services
The PSERN Operator shall ensure the following services are provided by the Contractor
throughout the expected service life of the PSERN System:
(i) technical support;
(ii) infrastructure repair;
(iii) System updates; and
(iv) System upgrades.
9.2 Minimum Performance
The PSERN Operator shall ensure the following minimum performance requirements for
the PSERN System:
(i) DAQ 3.4;
(ii) 97% reliability;
(iii) 97% portable on-street coverage in the Primary Bounded Area;
(iv) 95% portable on-street coverage in the Highway Buffer Covered Areas;
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(v) grade of service of 1.0;
(vi) 99.999% availability of backhaul;
(vii) at least 17db added signal above the baseline PSERN design within the
three (3) polygon coverage areas shown in Exhibit B; and
(viii) provide 97% portable on-street coverage with 97% SAR (service area
reliability) in the three (3) polygon coverage areas shown in Exhibit B.
10.0 RESERVED
11.0 WITHDRAWAL AND REMOVAL
11.1 Withdrawal of a Party
11.1.1 A Party may withdraw from this Agreement effective on the last day of a
calendar year by giving written notice to the Board at least two years prior to the
proposed effective date for withdrawal.
11.1.2 Any Party that has given notice of its intent to withdraw must meet with the
Executive Director or his or her designee to develop a departure plan that is intended
to ensure an orderly separation of the Party from the PSERN Operator in a manner
that is consistent with this Agreement. The departure plan may include the transfer
of funds and equipment or other assets and such plan must be approved by
unanimous vote of the Board of Directors.
11.1.3 Costs of Withdrawal
11.1.3.1 A Party that withdraws shall remain responsible for any obligations
that arose prior to the effective date of the withdrawal and for any that are
specified under Section 15.17 as surviving a withdrawal.
11.1.3.2 As a condition of withdrawal, the withdrawing Party must pay any
direct costs resulting from the withdrawal. The Board of Directors may also
set a different withdrawal date as it deems appropriate; however, the
withdrawal date shall not be later than one year after the withdrawing Party’s
proposed withdrawal date.
11.1.3.3 Any costs or other amounts owed by a withdrawing Party under this
Agreement or any other agreement between the withdrawing Party and the
PSERN Operator shall be paid prior to the effective date of the withdrawal
or, if such amounts are not then known or established, then within thirty (30)
days after the amount is known or established. However, the withdrawing
Party shall not be responsible for amounts not known or established within
one hundred (100) days of the date of withdrawal.
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11.1.4 A member of the Board of Directors representing a Party that has given
notice of withdrawal which is effective at a future date, shall be authorized to cast
votes with the Board of Directors only on budgets and other items to be
implemented prior to the withdrawal date unless permission to vote on a matter is
granted by all remaining Board members.
11.1.5 A Party that has given its notice of withdrawal may revoke its notice of
withdrawal by delivering a written notice of such revocation to the Board of
Directors. The Board, in its sole discretion, may by unanimous vote of the
remaining members of the Board, determine to accept or deny the revocation and
under what conditions any acceptance shall be permitted.
11.1.6 If a Party withdraws from this Agreement, the withdrawing Party will forfeit
any and all rights it may have to PSERN System real, personal, or intellectual
property and any rights to participate in the PSERN Operator, unless otherwise
provided by the Board of Directors.
11.2 Removal of a Board Member.
The Board of Directors may, by majority vote and for cause, remove a Board member
from the Board of Directors and terminate the Board member’s right to participate in
governance of the PSERN Operator. Immediately after the vote removing a Board
member, the Party’s alternate shall become its Board of Directors member. If the Party
has not designated an alternate, the vacancy provisions in Section 4.2.4 shall apply.
Cause for removal may include failure to act in good faith in participating in the Board of
Directors and willful, arbitrary failure to perform the Board member’s obligations as set
forth in this Agreement.
12.0 DISSOLUTION AND TERMINATION
12.1 Three (3) or more Directors may, at any one time, call for a vote on the complete
dissolution of the PSERN Operator and termination of this Agreement. Upon both: (a) the
affirmative vote of a majority of the full Board for dissolution and termination; and (b) the
affirmative vote of a majority of the Parties’ legislative bodies for dissolution and
termination, the Board shall establish a task force to determine how the PSERN System
assets and liabilities will be divided upon such dissolution and termination. For purposes
of this section, each Party shall determine what constitutes an affirmative vote of its
legislative body.
12.2 Approval of the plan for disposition of the PSERN System assets and liabilities (the
“Disposition Plan”) shall require a unanimous affirmative vote of the full Board. If the Board
fails to approve the Disposition Plan within one (1) year of the last legislative body vote
under Section 12.1.b, the Parties shall proceed with the impasse resolution procedures
in Section 4.5.
12.3 Following the approval of the Disposition Plan, the PSERN Operator shall wind up
business in accordance with the Disposition Plan and any other terms set by the Board.
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The Board shall set the date for termination of this Agreement by affirmative majority vote
of the full Board.
13.0 LEGAL RELATIONS
13.1 Employees and No Third Party Beneficiaries
13.1.1 Nothing in this Agreement shall make any employee of one Party an
employee of another Party for any purpose, including, but not limited to, for
withholding of taxes, payment of benefits, worker's compensation pursuant to Title
51 RCW, or any other rights or privileges accorded by virtue of their employment.
No Party assumes any responsibility for the payment of any compensation, fees,
wages, benefits or taxes to or on behalf of any other Party's employees. No
employees or agents of one Party shall be deemed, or represent themselves to
be, employees of another Party.
13.1.2 It is understood and agreed that this Agreement is solely for the benefit of
the Parties and gives no right to any other person or entity.
13.2 Indemnification.
Each Party to this Agreement shall protect, defend, indemnify, and save harmless the
other Parties and their respective officials and employees, from any and all claims, arising
out of, or in any way resulting from, the indemnifying Party's willful or negligent acts or
omissions arising out of this Agreement. No Party will be required to indemnify, defend,
or save harmless any other Party if the claim, suit, or action for injuries, death, or damages
is caused by the sole negligence of that other Party. Where such claims, suits, or actions
result from concurrent negligence of two or more Parties, these indemnity provisions shall
be valid and enforceable only to the extent of each Party's own negligence. Each of the
Parties agrees that its obligations under this Section extend to any claim, demand, and/or
cause of action brought by, or on behalf of, any of its employees or agents. For this
purpose, each of the Parties, by mutual negotiation, hereby waives, with respect to each
of the other Parties only, any immunity that would otherwise be available against such
claims under the Industrial Insurance provisions of Title 51 RCW. Any loss or liability
resulting from the negligent acts, errors, or omissions of the Board of Directors, Operating
Board, Executive Director and/or staff, while acting within the scope of their authority
under this Agreement, shall be borne by the PSERN Operator exclusively.
13.3 Insurance
The Board of Directors, Executive Director, and PSERN Operator shall take such steps
as are reasonably practicable to minimize the liability of the Parties, including but not
limited to the utilization of sound business practices. The Board of Directors shall
determine which, if any, insurance policies or self-insurance programs for governmental
entities authorized in the State of Washington may be reasonably and practicably
acquired to cover liability exposures and other potential losses arising from the operations
of the PSERN Operator and the activities of the Parties pursuant to this Agreement (which
may include Directors and Officers, Commercial General Liability, Auto, Workers’
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Compensation, Stop Gap/Employer’s Liability, errors and omissions, crime/ fidelity
insurance, CyberRisk, property damage or loss), and shall direct the acquisition of same.
14.0 PUBLIC RECORDS
14.1 The Executive Director shall keep records related to the PSERN System and
PSERN Operator as required by law and in accordance with the policies, procedures and
retention schedules as may be established by the Board of Directors.
14.2 Each Party shall keep records related to the PSERN System and PSERN Operator
as required by law and in accordance with such the policies, procedures and retention
schedules as may be established by the Party, and each Party shall be responsible for
responding to public disclosure requests addressed to it in accordance with the
Washington Public Records Act, Chapter 42.56 RCW, and such procedures as may be
established by the Party.
14.3 The Executive Director shall be responsible for responding to public disclosure
requests addressed to the PSERN Operator in accordance with the Washington Public
Records Act, Chapter 42.56 RCW, and such procedures as may be established by the
Board of Directors.
15.0 GENERAL
15.1 RESERVED
15.2 Filing of Agreement
Pursuant to RCW 39.34.040, prior to its entry into force, this Agreement shall be filed with
the King County Recorder's Office or, alternatively, listed by subject on a Party's web site
or other electronically retrievable public source.
15.3 Time of the Essence
The Parties recognize that time is of the essence in the performance of the provisions of
this Agreement.
15.4 Compliance with Laws
During the term of this Agreement, the Parties hereto agree to comply with all federal,
state, and local laws as necessary to carry out the terms of this Agreement. Further, to
the extent that any emergency communication Services involve the retention, security,
confidentiality or other handling of certain “protected” health information under the federal
Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and its
implementing regulations thereunder by the U.S. Department of Health and Human
Services and other applicable laws including chapter 70.02 RCW, the Washington
Uniform Health Care Information Act, as amended, the Parties agree to comply with such
laws and execute documents as necessary to implement the requirements under such
laws.
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15.5 Specific Performance
In the event a Party fails to perform an obligation under this Agreement, the other Parties
or any one of them shall have the right to bring an action for specific performance,
damages and any other remedies available under this Agreement, at law or in equity.
15.6 No Waiver
No term or provision of this Agreement shall be deemed waived and no breach excused
unless such waiver, excuse, or consent shall be in writing and signed by the Party or
Parties claimed to have waived or consented. If the waiving or consenting Party is the
PSERN Operator, then the writing must be signed by all of the voting members of the
Board of Directors. Waiver of any default of this Agreement shall not be deemed a waiver
of any subsequent default. Waiver of breach of any provision of this Agreement shall not
be deemed to be a waiver of any other or subsequent breach. Waiver of such default and
waiver of such breach shall not be construed to be a modification of the terms of this
Agreement unless stated to be such through written approval of all Parties.
15.7 Parties Not Relieved of Statutory Obligation
Pursuant to RCW 39.34.030(5), this Agreement shall not relieve any Party of any
obligation or responsibility imposed upon it by law except that, to the extent of actual and
timely performance thereof by the Board of Directors, the performance may be offered in
satisfaction of the obligation or responsibility.
15.8 Nondiscrimination
The Parties shall comply with the nondiscrimination requirements of applicable federal,
state and local statutes and regulations.
15.9 No Assignment
No Party shall transfer or assign a portion or all of its responsibilities or rights under this
Agreement, except with the prior authorization of the Board of Directors.
15.10 Merger, Consolidation or Sale of All or Substantially All Assets
Approval of the merger or consolidation of the PSERN Operator with another entity, or
the sale of all or substantially all assets of the PSERN Operator, shall require a unanimous
vote of the Board of Directors.
15.11 Dispute Resolution
If one or more Parties believe another Party has failed to comply with the terms of this
Agreement, the affected Parties shall attempt to resolve the matter informally. If the
Parties are unable to resolve the matter informally, any Party may submit the matter to
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mediation under Section 4.5. In any event, if the matter is not resolved, then any Party
shall be entitled to pursue any legal remedy available.
15.12 Entire Agreement
The Parties agree that this Agreement, including any attached exhibits, constitutes a
single, integrated, written contract expressing the entire understanding and agreement
between the Parties. No other agreement, written or oral, expressed or implied, exists
between the Parties with respect to the subject matter of this Agreement, and the Parties
declare and represent that no promise, inducement, or other agreement not expressly
contained in this Agreement has been made conferring any benefit upon them.
15.13 Amendments
15.13.1 Except as provided in this Section, the Agreement may be amended by the
Board of Directors from time to time in order to carry out the corporate purposes of
the PSERN Operator. Any such modification shall be in writing and executed by the
Chair of the Board of Directors after providing not less than thirty (30) days’ advance
written notice to all Parties of such proposed modification, and upon unanimous
approval of the Board of Directors. However, the following terms of this Agreement
may only be amended in writing after approval of each of the legislative bodies of
Seattle, King County, EPSCA, and Valley Com; however, for purposes of this
legislative determination, EPSCA and Valley Com will each be responsible to
determine what constitutes legislative approval or disapproval from their member
cities, before tendering their single vote on amendment:
a. Expansion of the PSERN Operator’s scope of services or Party funding
obligations described in Section 3.0.
b. The composition of the Board of Directors.
c. Addition of new Parties.
d. Voting rights of members of the Board of Directors.
e. Powers of the Board of Directors.
f. Hold harmless and indemnification requirements.
g. Provisions regarding duration, dissolution, termination or withdrawal.
h. The conditions of this Section.
15.13.2 Nothing in this Section 15.13 shall be construed to require legislative
authority consent for the agreement to serve an additional User Agency.
15.14 Notices
15.14.1 Any notice under this Agreement shall be in writing and shall be addressed
to the Parties as listed below. Any notice may be given by certified mail, courier
delivery, or personal delivery. Notice is deemed given when delivered. Email,
acknowledgement requested, may be used for notice that does not allege a breach
or dispute under this Agreement. Email notice is deemed given when the recipient
acknowledges receipt.
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15.14.2 The names and contact information set forth in this Agreement shall apply
until amended in writing by a Party providing new contact information to each other
Party and the date the amendment is effective.
15.15 Conflicts
15.15.1 In the event that any conflict exists between this Agreement and any
exhibits hereto, the Agreement shall control.
15.15.2 In the event of a conflict between any provision of this Agreement and a
provision of the Implementation Period ILA, the Implementation Period ILA shall
control unless otherwise determined by the Board of Directors pursuant to vote
under Section 4.3.1.
15.16 Choice of Law; Venue
This Agreement and any rights, remedies, and/or obligations provided for in this
Agreement shall be governed, construed, and enforced in accordance with the
substantive and procedural laws of the State of Washington. The Parties agree that the
Superior Court of King County, Washington shall have exclusive jurisdiction and venue
over any legal action arising under this Agreement.
15.17 Severability
The provisions of this Agreement are severable. If any portion, provision, or part of this
Agreement is held, determined, or adjudicated by a court of competent jurisdiction to be
invalid, unenforceable, or void for any reason whatsoever, each such portion, provision,
or part shall be severed from the remaining portions, provisions, or parts of this
Agreement and the remaining provisions shall remain in full force and effect.
15.18 Survival Provisions
The following provisions shall survive and remain applicable to each of the Parties
notwithstanding any termination or expiration of this Agreement and notwithstanding a
Party's withdrawal or removal from this Agreement.
Section 13 Legal Relations
Section 14 Public Records
Section 15.16 Choice of Law; Venue
15.19 Counterparts
This Agreement shall be executed in counterparts, any one of which shall be deemed to
be an original, and all of which together shall constitute one and the same instrument.
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15.20 Execution
This Agreement shall be executed on behalf of each Party by its duly authorized
representative, pursuant to an appropriate motion, resolution, or ordinance of such Party.
IN WITNESS WHEREOF, authorized representatives of the Parties have signed their
names and indicated the date of signing in the spaces provided below.
KING COUNTY CITY OF AUBURN
________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest:
________________________________ ________________________________
City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
Deputy Prosecuting Attorney City Attorney
CITY OF BELLEVUE CITY OF FEDERAL WAY
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________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest: Attest:
________________________________ ________________________________
City Clerk City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
City Attorney City Attorney
CITY OF ISSAQUAH CITY OF KENT
________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest: Attest:
________________________________ ________________________________
City Clerk City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
City Attorney City Attorney
CITY OF KIRKLAND CITY OF MERCER ISLAND
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________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest: Attest:
________________________________ ________________________________
City Clerk City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
City Attorney City Attorney
CITY OF REDMOND CITY OF RENTON
________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest: Attest:
________________________________ ________________________________
City Clerk City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
City Attorney City Attorney
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CITY OF SEATTLE CITY OF TUKWILA
________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest:
________________________________
City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
City Attorney City Attorney
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Exhibit A
Cost Allocation Model
For the first year of PSERN System operation, rates to be paid by each User Agency and
Dispatch Center will be computed as provided in this Exhibit A. The PSERN System annual
operating budget and the number of public safety radios, other radios, and consoles will be
known quantities at the time the rates are computed.
Division of Budget Between Radios and Consoles
Percentage of annual budget to be paid with radio user fees = X.
Percentage of annual budget to be paid with console user fees = Y.
X = [83% of employee-related costs in the PSERN System annual operating budget +
annual vendor costs for radio-related equipment] / PSERN System annual operating budget
x 100.
Y = [17% of employee-related costs in the PSERN System annual operating budget +
annual vendor costs for console-related equipment] / PSERN System annual operating
budget x 100.
Public Safety and Other Radio Rates
X% of the PSERN System annual operating budget will be paid with public safety radio rates
and other radio rates combined.
The other radio rate shall be 78% of the public safety radio rate.
X% of PSERN System annual operating budget = [12 x the monthly public safety radio rate
x the number of public safety radios] + [12 x the monthly other radio rate x the number of
other radios].
Console Rates
Y% of the PSERN System annual operating budget will be paid with console rates.
Y% of PSERN System annual operating budget = 12 x the monthly console rate x the
number of consoles.
END OF EXHIBIT A.
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Exhibit B
Polygon Coverage Areas with Added Signal
126
1
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into among the cities of
Auburn, Federal Way, Kent, Renton, and Tukwila, the five member cities that formed
Valley Communications Center, a Governmental Administrative Agency created by
interlocal agreement under Chapter 39.34 RCW (Valley Com).
RECITALS
A. Valley Com is responsible for the ownership, operation and maintenance of
various elements in the current King County Emergency Radio Communications System
(KCERCS), a voice radio system that has been in existence since 1993 and is
increasingly unsupported by the supplier of the system’s equipment, software, and related
repairs.
B. Valley Com, King County, the city of Seattle, and the Eastside Public Safety
Communications Agency (EPSCA) determined that it is in the public interest to implement
a new public safety radio system, the Puget Sound Emergency Radio Network (PSERN),
that will provide public safety agencies and other user groups in the region with improved
coverage and capacity, as well as uniformly high-quality emergency radio
communications.
C. The costs of implementing the PSERN system are financed through a funding
measure approved by voters at the April 2015 election, and the above-mentioned parties
then executed a separate implementation agreement (“Implementation Period ILA”) that
designated King County to be the lead agency to plan, procure, finance, and implement
the PSERN system with the oversight of a joint board established pursuant to the
Implementation Period ILA. Valley Com’s Executive Director has represented the Valley
Com member cities on this joint board, reporting back to the Valley Com Administration
Board, which is comprised of the five mayors from Valley Com’s member cities.
D. The Implementation Period ILA contemplates creation of a new separate
governmental agency under RCW 39.34.030(3)(b) that is organized through an interlocal
agreement as a non-profit corporation under the Interlocal Cooperation Act (Operator
ILA). Once formed, this agency will assume the ownership and control of PSERN during
its useful life. Just as with the Implementation Period ILA, the Operator ILA will be subject
to oversight by a Board of Directors, comprised of one representative each from King
County, Seattle, the Valley Com member cities, and the EPSCA member cities.
E. Under the Operator ILA, Section 4.2.1.4, the Valley Com member cities’
representative will be selected from one mayor or city manager or his/her designee
representing the Cities of Auburn, Federal Way, Kent, Renton and Tukwila. The Operator
ILA also provides that the Valley Com member cities retain the right to determine who will
represent them on the PSERN Board of Directors. The purpose of this MOU is to
designate the manner in which the five Valley Com member cities will select its
representative.
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2
NOW, THEREFORE, the Valley Com member cities agree to the above Recitals
and the following:
AGREEMENT
1. The five Valley Com member cities authorize the Valley Com Administration
Board to select their representative on the PSERN Board of Directors at the times and
within the constraints established in the Operator ILA. To be eligible to represent the
Valley Com member cities, the selected representative must be a mayor from one of the
member cities. It is understood, but not required, that the Valley Com Executive Director
may act as the representative’s designee on a full-time or an occasional basis, or the
representative may select any other alternate or designee when needed, as provided in
the Operator ILA.
2. Selection of the Valley Com member cities’ representative for the PSERN Board
of Directors shall be only by supermajority vote of the full Valley Com Administration
Board. The regular term of the selected representative shall be two year(s) commencing
on January 1 of even numbered years and ending December 31 of odd numbered years.
3. The Valley Com member cities’ representative on the PSERN Board of Directors
and his/her designee, will comply with all the rights, obligations, and limitations provided
to PSERN Board members through the Operator ILA and this MOU.
4. The Valley Com member cities’ representative on the PSERN Board of
Directors must, at each regular Valley Com Administration Board meeting, report to the
Administration Board on PSERN’s current operational status. The Valley Com member
cities’ representative must, whenever possible and practical, brief the Valley Com
Administration Board on issues the representative determines to be material before voting
on those matters as a PSERN System Board member.
5. Before voting on any PSERN matter that (a) materially expands the scope of
the PSERN system, (b) that materially increases the operational cost of the PSERN
System, (c) or that materially amends the Operator ILA, the Valley Com member cities’
representative on the PSERN System Board of Directors must brief the Valley Com
Administration Board for direction and must vote as a PSERN Board member in
accordance with that direction, which must be provided by at least a majority vote of the
full Valley Com Administration Board.
6. Notwithstanding the preceding Paragraph 5, the Valley Com member cities’
representative, or designee, shall not vote to amend the Operator ILA on matters requiring
legislative approval under Section 15.13.1 of the Operator ILA without affirmative
authority from each cities’ governing body.
6. This MOU will terminate upon the earlier of the expiration or termination of the
separate non-profit governmental agency formed under the Interlocal Cooperation Act
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3
through the Operator ILA or a Valley Com member city’s withdrawal from Valley Com,
unless terminated earlier by unanimous agreement from the five Valley Com member
cities.
7. This MOU will take effect on the last date signed below.
IN WITNESS, the authorized representatives of the Valley Com member cities have
signed their names and indicated the date of signing in the spaces provided below.
CITY OF AUBURN CITY OF FEDERAL WAY
________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest: Attest:
________________________________ ________________________________
City Clerk City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
City Attorney City Attorney
CITY OF KENT CITY OF RENTON
________________________________ ________________________________
Name ___________________________ Name ___________________________
Title ____________________________ Title ____________________________
Date ____________________________ Date ____________________________
Attest: Attest:
________________________________ ________________________________
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4
City Clerk City Clerk
Approved as to Form: Approved as to Form:
________________________________ ________________________________
City Attorney City Attorney
CITY OF TUKWILA
________________________________
Name ___________________________
Title ____________________________
Date ____________________________
Attest:
________________________________
City Clerk
Approved as to Form:
________________________________
City Attorney
130
ITEM INFORMATION
STAFF SPONSOR: MIKE MARCUM ORIGINAL AGENDA DATE: 9/14/20
AGENDA ITEM TITLE Zayo Contract for Internet Services
CATEGORY Discussion Motion Resolution Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date 09/14/20 Mtg Date
Ordinance
Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY
TIS seeking Council consideration and approval of a Zayo contract renewal for Internet
fiber-optic services to the City. The contract will provide improved internet services (from
2G to 5G) while realizing immediate cost savings of $1500/mo for discontinuing another
fiber line, all while maintaining the same monthly payment of $3,250. Discontinuing the
fiber service is contingent upon the renewal of this contract.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Technology and Innovation Services Department
COMMITTEE Unanimous Approval; Forward to Special Meeting Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$195,000 over 5 years $195,000 $
Fund Source: 000.12.518.880.42.00
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE ATTACHMENTS
09/14/20 Informational Memorandum dated 8/26/20
Zayo Contract for Internet Services
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 MM
Mtg Date
3.H. &
Spec 2.F.
131
132
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Joseph Todd, TIS Director
BY: Mike Marcum, Supervisor of Technical Operations
CC: Mayor Ekberg
DATE: 8/26/20
SUBJECT: Zayo- Contract for Internet Services
ISSUE
Technology and Innovation Services is seeking approval to renew and upgrade the Zayo
contract for fiber-optic internet services, while discontinuing the 1G Express Route connection.
BACKGROUND
Tukwila has two fiber-optic services:
1G Fiber Express Route, $1500/mo
2G DIA, Tukwila's primary internet connectivity, $3250/mo
DISCUSSION
Benefits to the City:
Immediate monthly cost-savings with reduction of 1G line
Internet service speeds will increase in speed from 2G to 5G
Increased internet speeds are a necessity as we migrate fully to a cloud-computing
environment.
FINANCIAL IMPACT
Tukwila will maintain the same monthly charge of $3,250/mo
Contract renewal is for 5 years, a total cost of $195,000
Discontinuing the Express Route service will save $1500/mo
RECOMMENDATION
TIS is seeking the consideration of the Zayo contract from the Finance Committee, and to
forward to the September 14, 2020 Committee of the Whole Meeting and subsequent Special
Meeting Consent Agenda, for final approval
ATTACHMENTS
Zayo Contract for Internet Services
133
134
Page 1 of 3
Order Form
Order Information
City Of Tukwila, WA City Of Tukwila 4760
Joseph Todd (206) 552-1280 joseph.todd@tukwilawa.gov
Richard Adair richard.adair@zayo.com
Renewal Order - 1726621
Order Details
Order Details
Order ID 1726621
Order Type Renewal
Order Term 60 months
Product DIA
Service 400747
Product Details
Product Category DIA
Bandwidth 5G
Bandwidth Type Standard
Max Burst Speed 10G
Price Per Mb for Burst Usage USD 1.50
Circuit Options Cat 5 - FE
Circuit Id UA/KGED/866725//INTG
Legacy Circuit ID UAKGED866725INTG
Protection and Feature Details
Burstable IP Service No
Core-Network Fiber Path Diversity No
Core-Network Protection No
Special Routing Required No
Order Component(s)
SOC Type Term Address Port Handoff Sp Bandwidth Lateral A Handoff Loc Fib Path Div Local Network Protection Rate Limit Rate Limit to Initials
Renewal 60
6200 Southcenter
Blvd/Fl-1/Rm-police dept.
data closet Seattle, WA
10GigE 5G
Copper
(RJ-45
Electrical)
5G \SOF1\
Order Component(s)
Address In-Building Charges Conduit Riser Cable Cross Connect Customer LOC Space & Power New Customer Loc Device CFA Provided by Initials
6200 Southcenter
Blvd/Fl-1/Rm-police dept.
data closet Seattle, WA
Customer
Responsibility
Customer
Responsibility
Customer
Responsibility
Customer
Responsibility Zayo \SOF1\
Pricing
Product Service Item Desc Component Component Address Type Status Quantity Amount Items Total
DIA Interface Port Charge - MRC SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle
WA MRC Active 1 USD
1,625.00
USD
1,625.00
DIA Interface Port Charge - MRC SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle
WA MRC Active 1 USD
1,625.00
USD
1,625.00
DIA Block of IP Addresses SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle
WA MRC Active 1 USD 0.00 USD 0.00
DIA Network Monitoring/NCC SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle
WA MRC Active 1 USD 0.00 USD 0.00
Monthly Recurring Charges
Total:
USD
3,250.00
Contract Details
Details
Contracting Entity Billing Account Account
Number
Contact Phone Email
Representative Phone Email
135
Page 2 of 3
Governing MSA City Of Tukwila - 6200 Southcenter Master Service Agreement (ELI) 2010-04-23
Order Notes
Pricing on this Order Form expires if Order is not signed prior to September 18, 2020
ETL Waiver. The Parties agree that upon Customer's execution of this Service Order, Customer may request that Zayo disconnect the Service
on Circuit ID ETYX/154833//ZYO ("Disconnected Services") without penalty to Customer by providing Zayo with 30 days' written
notice. Customer shall remain liable for payment for Services rendered through the date of termination for the Disconnected Services. The
Parties agree that any early termination penalty that would have been due to Zayo for Customer’s early termination of the Disconnected
Services will be waived upon Customer’s satisfaction of the terms and conditions under this Service Order. In the event that Customer does not
satisfy the terms and conditions under this Service Order, or if Customer fails to accept Service under this Service Order, Customer will be
liable for all applicable early termination penalties associated with Disconnected Services.
Expiration Date
Additional Terms and
Conditions
136
Page 3 of 3
Order ID(s): 1726621
Grand Total Costs
Service Item Desc Items Total
Monthly Recurring Charges Total:USD 3,250.00
Taxes and impositions As Invoiced²
Signatures
Zayo Group LLC City Of Tukwila, WA
Signature:\s2\Signature:\s1\
Printed Name:\n2\Printed Name:\n1\
Date:\d2\Date:\d1\
Title:\t2\Title:\t1\
Terms and Conditions
1. Customer acknowledges that Customer is ordering the access and service(s) described above (“Offering”) from Zayo Group, LLC, and or its applicable affiliate or subsidiary
(“Zayo”). This Customer Order shall be governed by and subject to the applicable contract documents between Customer and Zayo referenced above (collectively, the
"Agreement”). If Customer has not executed an Agreement and/or no Agreement is referenced in this Customer Order, then this Customer Order shall be governed by the
terms and conditions of Zayo’s Master Customer Agreement and applicable Customer Schedule in effect as of the date of this Customer Order, incorporated herein by this
reference and available upon request. This Customer Order is subject to availability and shall only become binding upon acceptance by an authorized Zayo representative.
Customer acknowledges that upon Zayo’s acceptance, this Customer Order shall become a non-cancellable, binding obligation for the purchase of the Offering for the Offering
Term stated above. By signing this Customer Order, Customer further acknowledges that it has read and understands the terms and conditions of this Customer Order and
Customer’s signatory represents that he/she is authorized to sign this Customer Order on Customer’s behalf.
2. All charges for the Offering in this Customer Order are exclusive of any taxes and other fees and surcharges (as defined below). Except for taxes based on Zayo’s net
income, Customer shall be responsible for payment of all applicable taxes that arise in any jurisdiction, including, without limitation, value added, consumption, sales, use, gross
receipts, excise, access, and bypass (“Taxes”). Customer shall also be responsible for any property tax surcharges, additional government fees (including without limitation
Federal and State regulatory fees), franchise fees, rights of way fees or charges, license or permit fees, and any other duties, fees, charges or surcharges imposed on incident
to, or based upon the provision, sale, or use of the Offerings.(“Other Fees and Surcharges”) If applicable to the Offerings being purchased by Customer, such Other Fees and
Surcharges will be listed on Customer’s Invoice. If Customer is entitled to an exemption from any of the Taxes or Other Fees and Surcharges, Customer is responsible for
presenting Zayo with a valid exemption certificate (in a form reasonably acceptable to Zayo). Zayo will give effect to any valid exemption certificate provided in accordance with
the foregoing sentence to the extent it applies to any Offering billed by Zayo to Customer following Zayo’s receipt of such exemption certificate. Customer shall indemnify,
defend and hold Zayo harmless from payment and reporting of all such Taxes and Other Fees and Surcharges, including costs, expenses, and penalties incurred by Zayo in
settling, defending or appealing any claims or actions brought against Zayo related to, or arising from, the non-payment of such Taxes and/or Other Fees and Surcharges.
3. In support of Zayo meeting the FOC Date, Customer specifically acknowledges that Customer is responsible for all connectivity (and related costs) to Zayo's Components
(i.e. cross-connections between (i) the Zayo demarcation point and Zayo's Components and (ii) Zayo's Components and Customer Components). In addition, Customer shall be
responsible for securing all rights and paying the related costs to connect to Zayo's Components, for securing all rights and paying the related costs to access, occupy, and
conduct typical telecommunication operations within each respective building (including any necessary rights for Zayo to enter and access each building), and for providing all
necessary cable pathways (all of the preceding may include, but not be limited to, construction permits and underlying rights, building access and/or occupancy agreements,
building access and/or occupancy fees, lateral fees, riser fees, cross-connects and cross-connect fees, coordination at any third party owned location, and, where applicable,
necessary space for Zayo’s fiber termination panel and Zayo's Components). All of the rights above, collectively, shall be referred to as “Customer Requirements” and the
related costs and fees, collectively, shall be referred to as “In-Building Charges”. Unless this Customer Order indicates that Zayo is responsible for In- Building Charges,
Customer shall reimburse Zayo in the event that a third party bills Zayo for any In-Building Charges. Customer acknowledges that any delay in Customer providing such
Customer Requirements may delay Zayo from completing work at any location. In the event that Customer has not provided the Customer Requirements in time to allow Zayo
to complete work at any location on or before the FOC Date, then Zayo may continue with the acceptance procedures to the extent possible and deem the Offering delivered
and accepted.
4. If Customer is discontinuing Offering (s) of any type for any reason, Customer must submit the disconnection request through the form located at
https://www.zayo.com/disconnectservice/.
Proprietary and Confidential
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138
ITEM INFORMATION
STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 09/14/20
AGENDA ITEM TITLE Public Safety Plan – Public Works Shop
History and Budget - Parts 1 and 2, 90% Design, and Financing Update
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY Staff to present the history and budget along with the 90% design and scope of work for
Phase 1 tenant improvements and enhanced seismic upgrades to the new Public Works
Shops located at 11210 Tukwila International Blvd. Project is within budget and on
schedule. Staff also will review a new finance plan for the General Fund portion of the PW
Shops budget. Council is being asked to reaffirm going out to bid for the tenant
improvements with the expected bid approval to be presented to Council in November.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 8/17/20 & 8/31/20 COMMITTEE CHAIR: DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source: 306 FUND
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE ATTACHMENTS
09/14/20 Informational Memorandums dated 8/14/20 and 8/28/20
Financing and Budget Update 9/11/20
Masterplan Programming PowerPoint from 10/18/19 C.O.W.
PowerPoint 90% design, cost estimate, schedule, and facilities graphics
Facility Study Final Report – 12/14/15 and Public Safety Plan Fact Sheet - Sept. 2016
Minutes - Transportation and Infrastructure Committee meetings 8/17/20 & 8/31/20
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 GL 3.I.
139
140
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Hari Ponnekanti, Interim Public Works Director
David Cline, City Administrator
CC: Allan Ekberg, Mayor
DATE: August 14, 2020
SUBJECT: Public Safety Plan
Focus on Public Works Shop – Part 1 of 2
Issue
This memo serves as a comprehensive effort to highlight the history of the Tukwila Public
Safety Plan with a focus on the Public Works Shop. This memo is part one of a two-part
process to provide background to the City Council in preparation for reviewing the bids in
October 2020 for the Phase 1 Tenant Improvements of the Public Works Shop.
This Part 1 memo is focused on the history and timeline of the Public Works Shop and will be
discussed at the August 17 Transportation and Infrastructure Committee.
The Part 2 memo will be focused on the budget, financing, options and other Council questions
and will be presented at a possible special meeting of the Transportation and Infrastructure
Committee between August 31 to September 11, or at its September 21 meeting.
History and Timeline
The need for a new, safe, and efficient Public Works Shop Facility has been recognized and
studied for several years. This includes the 2007 Seismic Study of all City Facilities and the
2014 Facility Need Study. In 2016, City Council adopted the Public Safety Plan, which included
a new combined Public Works Shop. The City secured a location in 2018, created a master
plan in 2019, and is currently on track to go out to bid for tenant improvements in September
2020. Council review of the tenant improvements will be in October/November 2020 and
construction is planned to be completed by August 2021. (Appendix A highlights these studies)
It should be noted that a significant amount of history of the Public Safety Plan is preserved on
the City’s website and is a resource that goes back to the initial facilities plan, which is at
TukwilaWA.gov/PublicSafetyPlan. In addition, all of Council’s actions – and therefore staff
reports and information that initiated them – are available at the City’s digital records center.
Siting and Acquisition
As a part of the deliberation on the Public Safety Plan, the Council created a Siting Advisory
Committee in 2017 to provide input and advice on the siting of all of the Public Safety Plan
projects. The Siting Advisory Committee included two Councilmembers, four residents, and the
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Public Works Director. Selection criteria was created and used to evaluate options for sites
and open houses were held. The current site was selected as the preferred alternative.
The City began negotiations with the property owners and secured the current sites in 2018
and 2019. The City acquired Phase 1 sites, the Heiser and Lifestyle Landscape site in July
2019, and will be conveyed the Phase 2 site, the Amalfi/Temkin (UPS) site in November 2023
to allow the current tenant, UPS, to complete it lease.
Funding
The Public Works facility was originally funded at $30M as part of funding model commonly
known as D-20.1. Half of the funds for the Public Works facility comes from the General Fund
and the other half from the Enterprise Funds. The General Fund resources include land sales
from the George Long, Longacres and Minkler Shops, and issuing councilmanic bonds
(LTGO). King County Flood Control District is actively pursuing purchasing the George Long
and Minkler Shops from the City.
The current budget for the Public Works Shop is now $35.7 million. Council most recently
updated the D-20 Model in November 2019 for the Public Works Shops Phase 1 plan and a
contract for design of the Public Works Shops tenant improvements in December 2019. The
$35.7M includes additional seismic improvements to the original Heiser building along with
$500,000 specified for improvements to the Minkler facility.
Masterplan
In October 2018, the City Council approved a contract with SHKS Architects to create a
masterplan for the Public Works Facilities to be located on the former Heiser and UPS
properties the consulting services contract with SHKS Architects.
From October of 2018 through September 2019, SHKS worked closely with the Public Works
staff to create a preferred alternative for a comprehensive master plan. SHKS has formulated
several phasing alternatives that starts with the tenant improvement scope of work for the Fleet
and Facilities group to move into the Heiser building. In November 2019, the City demolished
the former Landscape Building on site.
This first phase of improvements to the former Heiser building includes all of the “must haves”
identified by Fleet and Facility staff (such as floor drains, site lighting and locker rooms, as
examples). This results in an opportunity for City of Tukwila to keep moving forward with the
Public Works Department’s ultimate goal of relocating all departments on one single site, as
different funding sources become available over the next decade or more.
Phase 1 - Tenant Improvements & Seismic Upgrades for the Fleet and Facility Building
In December 2019, the Council approved moving forward on Phase 1 of the Master Plan and
appropriated an overall budget of $35.7 Million for the project and approved a design contract
amendment with SKHS to move forward on design and construction of Phase 1.
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The Phase I Tenant Improvement (TI) scope of work (seismic, building systems and functional
upgrades) for the use of Heiser property for the Fleet and Facilities group and program on the
current George Long Shop as well as the soils and equipment storage on the Longacres Site.
This will allow the Fleets and Facilities group to relocate from the existing inefficient and
seismically unsafe Long facility to a seismically updated facility with much more space for daily
operations, not only for today’s workload, but also serve future capacity. Moving the Fleet and
Facilities functions to the former Heiser building will be a significant improvement of the work
environment for staff and enhance their ability to work efficiently, particularly for the Fleet
division.
After these uses have been relocated, the George Long Shops and Longacres Sites will be
sold and used to finance the Public Safety Plan, including the Public Works Shop, per the
Council adopted D20 Financing Model.
Major Activities in 2020
Transportation and Infrastructure Committee regular monthly updates
Seattle City Light easement signed – January 2020
Contracts were approved for the following:
Removal of paint booths (work was completed in July 2020)
Geotech and other work on-site completed (work completed in spring 2020)
Install security fencing and gates (planned to be installed in fall 2020)
Minkler restrooms upgrade (modular facility planned for October 2020)
30% design update - March 2020
60% design update - June 2020
Permits were applied for Covered Storage and parking – June 2020
Tenant Improvement Building permit applied – August 2020
Next Steps
The next major step includes a review of the budget in a Part 2 Memo currently planned for the
next Transportation and Infrastructure Committee meeting.
On September 21, 2020, Transportation and Infrastructure Committee is scheduled to review
the 90% design update of the Fleet and Facility Building, which will include updated cost
estimates. Public bid for construction of the tenant improvements will then be advertised.
In October 2020, the Transportation and Infrastructure Committee is scheduled to review and
approve the tenant improvement construction contract award, which then would be sent to a
C.O.W. and Regular Council meeting in November 2020.
Recommendation
Discussion only.
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Appendix A
Facility Studies
Over the past ten years, the City has numerous facility studies that have detailed the facility
history, analysis, and provided recommendations for facility updates and replacements.
2007 Reed Middleton Report This report provided analysis and recommendations of
the seismic concerns for all City facilities, including the Public Works buildings.
2014 Facility Need Study by Rice, Fergus, Miller This plan was the basis and
foundation for Public Safety Plan. In four main phases it identified the current and future
needs, a review of the current facilities, an analysis of how needs matched current
facility, and a recommendation for meeting needs for all facilities, including Public
Works buildings. It was during this time that the plan for a combined Public Works Shop
was identified along with the size, program, and costs that led to the final Public Safety
Plan. At this time, the estimated costs of a new facility, including land, was estimated at
$30 million.
2016 Plan B Public Safety Plan This plan identified Public Works as one of the Public
Safety facilities that would be addressed (along with Police and Fire) during this phase
of implementing the Facility Need Study. The Council adopted the full Public Safety
Plan and chose to finance the Public Works Shop facilities through General Fund and
Utility funds rather than including them in the Public Bond vote.
Wagner Report In 2017, the City asked Wagner Architects to verify the actual space
needs for a new Public Works facility, which originally was identified as needing up to
15 acres. The Wagner Report completed a quick survey of other Public Works facilities
in the region and determined that an estimated 10 acres would most likely meet the
current and future needs for Tukwila Public Works. This information was used during
the siting process to narrow the selection of sites.
2018 Adopted D-20 Plan In June 2018, the Council adopted a financing and
implementation plan for the Public Safety Plan, which has been updated as progress
has been made. During this process, the new estimated cost of a Public Works facility
was shown as an option, approximately $60 million for a new building and $45 million
for a refurbished building, to include land costs. The option of staying within the original
$30 million was what was adopted by the Council.
Attachments: Slideshow photos from 10/28/19 Committee of the Whole
144
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Hari Ponnekanti, Interim Public Works Director
CC: Allan Ekberg, Mayor
DATE: August 28, 2020
SUBJECT: Public Safety Plan
Focus on Public Works Shop – Part 2 of 2
Issue
This memo serves as a comprehensive effort to highlight the budget of the Tukwila Public
Safety Plan with a focus on the Public Works Shop. This memo is Part 2 of a two-part process,
providing background to the City Council in preparation for reviewing bids in October 2020 for
the Phase 1 Tenant Improvements of the Public Works Shop.
The Part 1 memo focused on the history and timeline of the Public Works Shop and was
discussed at the August 17, 2020 Transportation and Infrastructure Committee meeting and is
included as an attachment.
The Part 2 memo is focused on the budget, financing, options, and other Council questions.
Project Scope
In October 2018, the City Council approved a contract with SHKS Architects to create a
masterplan for the Public Works Facilities to be located on the former Heiser and UPS
properties.
From October 2018 through September 2019, SHKS worked closely with the Public Works
staff to create a preferred option for a comprehensive master plan. SHKS has formulated
several phasing plans that start with the tenant improvement and Seismic Upgrade scope of
work for the Fleet and Facilities operations, facilitating their move into the Heiser building, in
Fall 2021 of next year. In November 2019, the City began Phase 1 by demolishing the former
Lifestyle Landscape Building on this site.
• The Master Plan envisions the redevelopment of over 13 acres of land, which will serve the
Public Works Department into the future with planned growth through the year 2045.
• The Master Plan comprises roughly 66,000 sf of interior program space, roughly 58,000 sf
of exterior program space, parking for 285 vehicles, and facilities for 67 employees.
• The Public Works Shops First Phase of the Master Plan focuses on relocating the PW Fleet
Maintenance and Facilities divisions from George Long Shops to the Heiser property after
seismic retrofitting and upgrades. The First Phase will also include moving all the program
elements from the George Long Shops, ( Police vehicle evidence storage, spoils for PW
and Parks) as well as all the program elements from the Longacres site (spoils, materials,
and large equipment storage, such as light poles and pipe).
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• The Public Works Final Phase will include the entire buildout of the Heiser and UPS sites.
This first phase of improvements to the former Heiser building includes the safe, functional,
forward looking and stewards of environment items identified by Fleet and Facility staff (such
as floor drains, site lighting and locker rooms), and seismic improvements for life safety. City
Public Works staff have been an integral collaborator in this portion of the Public Safety Plan’s
design and implementation. Public Works staff have been working out of three facilities, all of
which were not optimally designed for the work they house now, nor with an eye toward future
needs. Relocating to the seismically improved Heiser building allows the City of Tukwila to
make progress toward its ultimate goal of consolidating all of its Public Works functions on a
single site as different funding sources become available over the next decade or more.
Phase I - Tenant Improvements & Seismic Upgrades for the Fleet and Facility Building
Phase I commenced in December 2019 with approval of the updated project budget and the
design contract.
The Phase I Tenant Improvement (TI) and Seismic Upgrade scope of work (seismic, building
systems and functional upgrades) allows the Fleet and Facilities group’s use of the Heiser
property, relocating activities from the George Long Shop and soils and equipment storage
from the Longacres Site. This will enable the Fleet and Facilities group to operate more
efficiently and safely. The seismically updated facility has much more space for daily
operations, helping the department meet today’s workload and giving it future cap acity. This
move will create a significant improvement of the work environment for staff, enhance their
ability to work efficiently, and boost their morale particularly for the Fleet division. Some of the
improvements to be included in this Tenant Improve ment and Seismic Upgrade project scope
are:
• The facility provides a safe environment for workers and visitors and improves
employee health and wellness
• The facility houses a collaborative Public Works Department with the capacity and
flexibility to support the operations of tomorrow efficiently and effectively
• The facility conveys the Department’s values to its customers and employees
• The facility will exemplify environmental and regulatory standards for a sustainable
future
• Higher code required seismic retrofit for staff safety and building stability, allowing staff
to start providing fleet services to the first responders including police, fire and other
public works crews
• All new HVAC equipment for better air quality and health, including vehicle exhaust
system, welding exhaust system, and increased ventilation
• New locker rooms with showers, additional handwash sinks and emergency shower and
eye-wash fixtures to meet OSHA requirements
• New LED lighting will be provided throughout the facility, designed to provide adequate
light for vehicle maintenance functions
• A new generator to provide back-up power in case of power outage
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• Trench drains and an Oil and Water separator to meet the National Pollutant Discharge
Elimination System (NPDES) requirements
• All automatic roll up doors for efficient operation
• Covered spoils area to store material currently stored on Longacres property and which
needs to be stored inside to meet the NPDES permit requirements
• Some of the covered storage area can be used by the Streets crew and sewer utilities
crew to free up space in current Minkler Shop facilities
See attachment A2 for Phase 1 schematic.
Project Schedule
We have provided this committee 30% and 60% project updates on March 2 and June 15,
2020, respectively. The project is proceeding on the target schedule as shown in the previous
estimates.
SHKS has received the 90% design document. Project team is expecting to complete the bid
documents and advertise for bids in September, which will result in reporting back to coun cil
with the bid pricing sometime in late October or early November 2020 - See attached project
schedule in Attachment A2. Construction is scheduled for 6-7 months once the contract is
approved.
This project is on time to the anticipated occupancy of the building scheduled for 2nd quarter of
2021.
See attachment A2 for current Project Schedule .
Project Funding
The Public Works facility was originally funded at $30M as part of the Public Safety Plan
funding model commonly known as D-20 and based on estimates derived during the pre-
design phase. Half of the funds for the Public Works facility come s from the General Fund and
the other half comes from the Enterprise Funds. The General Fund resources for the funding
Public Safety Plan, including the Public Works Shops, are dependent on several other sources
such as land sales from the George Long, Longacres and Minkler Shops, and the issuance of
councilmanic bonds (LTGO). This funding plan has been shown throughout the Public Safety
Plan approval process, the bond package’s public information materials and in subsequent
long-term financial plans and City budgets. The King County Flood Control District is actively
pursuing purchasing the George Long and Minkler Shops from the City.
In December 2019, Council updated the D-20 Model for the Public Works Shops Phase 1 plan
and approved a contract for design of the Public Works Shops tenant improvements and
Seismic Upgrades. The updated budget for the Public Works Shop is now $35.7 million. The
$35.7 million budget includes additional seismic improvements to the original Heiser building
along with $500,000 for specified improvements to the Minkler facility. The transfer was
approved at the November 11, 2019 Regular Council Meeting. A budgeted transfer of $1
million from the general fund to the arterial street fund was redirected to the PW Shops fund.
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Additionally, the 2020 budget was adopted with a $1.4 million surplus. The surplus was
allocated to this project at the same time that Council redirected the $1 million transfer. The
remaining balance of $450,000 was realized through debt service budget savings. Due to
favorable interest rates in the bond market, coupled with the City’s upgrade in bond rating from
AA to AA+, the City realized substantial savings in t otal debt service for both the PW Shops
project and the Public Safety Plan projects (Justice Center, Fire Stations, and Fire
Apparatus/Equipment.
SHKS has received the 90% design document estimates and the project is within the currently
approved budget.
After these uses have been relocated, the George Long Shops and Longacres properties will
be sold as part of the funding plan for Public Safety Plan, including the Public Works Shop, per
the adopted D-20 Financing Model.
Issues to be Addressed
Shoreline
The property just to the south of the Heiser building, commonly known as the former Riverside
Residences, was purchased by King County for a mitigation effort. The County will develop this
property into a side channel/wetland to assist migrating salmon in the Duwamish River. This
project is expected to begin in April 2020. As part of the City’s workplan for the Public Works
Shops, and concurrent with the design work that is underway, City staff ha ve been working
with their consultants, the State’s Department of Ecology(DOE) and the City’s Department of
Community Development (DCD) to ensure that the full extent of the City’s property can be
leveraged as intended for the Public Works facility. City staff have anticipated that King
County’s project will move the shoreline closer to the new Public Works facility and is
Original Budget Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget
A/E Services (Design & CA)670,768$ 670,768$ 572,268$ 263,537$ 308,731$ 98,500$
Permits/Fees 130,000$ 130,000$ 20,730$ 20,730$ -$ 109,270$
Construction 6,715,000$ 6,715,000$ 308,055$ 185,743$ 122,313$ 6,406,945$
Construction (Tax)662,618$ 662,618$ 21,924$ 21,924$ -$ 640,694$
Construction Related Costs 378,186$ 378,186$ 200,643$ 148,378$ 52,266$ 177,543$
PM Services (incl Other Professional Svcs)350,000$ 350,000$ 280,545$ 177,282$ 103,263$ 69,455$
Contingency (incl Construction & Project)843,437$ 843,437$ -$ -$ -$ 843,437$
9,750,009$ 9,750,009$ 1,404,165$ 817,593$ 586,572$ 8,345,843$
Previously Managed Svcs (Land,A/E,Bond,Demo) 25,949,992$ 25,949,992$ 25,949,265$ 25,949,265$ -$ 727$
35,700,000$ 35,700,000$ 27,353,431$ 26,766,858$ 586,572$ 8,346,570$
COUNCIL REPORTING SUMMARY -
PUBLIC WORKS
TOTAL-COMBINED PROJECT
SUBTOTAL-CURRENT MANAGED PROJECT
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managing potential implications of that change. In addition, because King County’s project will
create new wetlands, other regulations may apply in the future.
Near-term Council action will be updated on our conversations with DOE to ensure that the
City’s project continues to move forward.
This issue is time-sensitive and a delay in construction will have significant impacts to leverage
the full extent of the City’s property and the overall masterplan.
Next Steps
There are several additional Committee and City Council meetings planned for further review,
input, and review of options moving forward.
September 14, 2020– COW - the information presented at Transportation and Infrastructure
Committee on August 17th and 31st will be presented to the Committee of the Whole for
information. This will include the Part 1 and 2 info memos providing the history, scope, budget
and financing options.
September 21, 2020 – T&I Committee review (if needed)
November 2, 2020 – T&I – The Transportation and Infrastructure Committee is scheduled to
review and approve the tenant improvement and seismic upgrade construction contract award,
which then would be sent to the C.O.W. on November 9, 2020 and Regular Council meeting
on November 16, 2020.
There will also be additional updates to the Transportation and Infrastructure Committee and
the Council on the shoreline and wetland related agreements and DOE responses.
Financing Plan
The Council’s approved budget for the $35.7 million Public Works Shop in 2020 includes a
planned transfer from the General Fund to the Public Works Shops project of $2 .85 million. As
mentioned earlier, this was originally adopted and planned for in November 2019 using a
General Fund transfer from funds planned for the arterial street fund, surplus planned in 2020,
and debt service savings. However, since this is a long-term capital project with an expected
useful life of more than five years, it would be appropriate for the Council to finance these
improvements rather than using a general fund transfer. The Council has already authorized
financing, using LTGO bonds, for the initial $30 million of the Public Works Shop recognizing
this fact. The reasons for financing this would include the following:
- this is an appropriate capital project with a useful life of more than five years
- excellent interest rates at this time (estimated to be around 1.5% or lower)
- provides the Council more options for using general fund balances for other curre nt
needs
- the City has an excellent and upgraded bond rating,
- allows the Council to stay on schedule and use the current good construction bidding
environment.
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Total debt issuance costs would likely be approximately $50k. With a ten-year repayment
schedule, total estimated interest costs would be roughly $216k, and result in an annual debt
service obligation of $309k. A twenty-year repayment schedule would result in total interest
costs of approximately $442k and an annual debt service obligation of $166k.
Closing
The current George Long facility was built in 1965. This project is very important to the
residents of Tukwila who depend on Public Works employees as first responders for major
disasters and emergencies. This Phase 1 Tenant Improvements and Se ismic Upgrade is a
long-term investment for the future of the City as well as the Public Works Department, its
employees, and the residents that we serve. It will make the department’s operations efficient,
safe, and meet our City’s vision.
Recommendation
City staff and its consultants recommend allowing the project to go to bid and have a high
degree of confidence in the current budget’s ability to provide for the project’s costs. This
appears to be a favorable time to bid projects; estimators are utilizing a 0% cost inflation factor
for the next six months.
The administration recommends changing the funding plan from the general fund to a bond
funded project. This is estimated to free up $2.85 million in general fund resources in 2020.
Attachments
A1 Masterplan programming Powerpoint Presentation from COW 10-18-19
A2 Powerpoint Presentation (90% design, cost estimate, schedule, past and future facilities graphics)
A3 PW Memo Part 1 of 2 – Public Safety Plan
A4 Facility Study Final Report – 12-14-15 and Public Safety Plan Fact Sheet - Sept. 2016
A5 http://www.tukwilawa.gov/wp -content/uploads/PW-Project-FS-Facilities-Study-12-14-15-Exec-
Summary.pdf
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: September 11, 2020
SUBJECT: Debt Capacity and Update Debt Service Obligations
ISSUE
Update the City’s current and projected debt capacity limits and provide an updated debt service
requirements.
BACKGROUND
The amount of debt a city may incur is limited by the State constitution (Article VIII, Section 6) and
individual statutes. Debt limits (also referred to as debt capacity) are based on total taxable
property value (assessed value or AV).
Per RCW 39.36.020, cities may issue non-voted debt up to 1.5% of total assessed value. Voted
debt may not exceed the aggregate of 2.5% for general purposes, 2.5% for parks and open
spaces and economic development, and 2.5% for utility purposes.
While increases in assessed value have been as low as negative 2.18% to a high of 9.96%, since
2012, the average increase in assessed value has been 5.67%. Conservative estimates for
assessed value in 2020 is 7.6 billion, which is a 4% growth over 2019 values. Growth in assessed
value is derived from increases in existing property values as well as new construction.
DISCUSSION
Debt Capacity
The chart on the next page shows historical debt capacity and assessed value as well as the
change in AV each year. The chart also includes projected assessed value and the calculation
for projected available debt capacity. Growth in AV has been calculated at a conservative 4%
growth each year.
The chart indicates that for fiscal year 2021, the City would have a debt capacity of $49 million
available for non-voted debt. The chart does not include the proposed debt issue of $2.85 million
to finance the general fund portion of the tenant improvements at the new Public Works Shops
facility.
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Page 2
Without a Vote
of the People
Year LTGO Debt UTGO Debt
Total Long-
Term Debt Assessed Value %Change AV
1.5%2.5%
Remaining
Non-Voted
Debt
Capacity
Remaining
Total Debt
Capacity
2012 25,884,632 - 25,884,632 4,649,191,308 -2.18% 69,737,870 116,229,783 43,853,238 90,345,151
2013 21,727,609 - 21,727,609 4,756,373,688 2.31% 71,345,605 118,909,342 49,617,996 97,181,733
2014 23,288,621 - 23,288,621 5,054,078,747 6.26% 75,811,181 126,351,969 52,522,560 103,063,348
2015 29,322,914 - 29,322,914 5,395,325,118 6.75% 80,929,877 134,883,128 51,606,963 105,560,214
2016 27,218,532 - 27,218,532 5,763,649,829 6.83% 86,454,747 144,091,246 59,236,215 116,872,714
2017 35,014,277 32,990,000 68,004,277 6,184,943,263 7.31% 92,774,149 154,623,582 57,759,872 86,619,305
2018 48,358,749 31,875,000 80,233,749 6,685,919,176 8.10% 100,288,788 167,147,979 51,930,039 86,914,230
2019 71,439,055 68,405,000 139,844,055 7,351,973,382 9.96% 110,279,601 183,799,335 38,840,546 43,955,280
2020 72,205,534 67,035,000 139,240,534 7,646,052,317 4.00% 114,690,785 191,151,308 42,485,251 51,910,774
2021 70,223,143 66,335,000 136,558,143 7,951,894,410 4.00% 119,278,416 198,797,360 49,055,273 62,239,217
2022 67,765,203 65,375,000 133,140,203 8,269,970,186 4.00% 124,049,553 206,749,255 56,284,350 73,609,052
2023 61,347,790 63,595,000 124,942,790 8,600,768,994 4.00% 129,011,535 215,019,225 67,663,745 90,076,435
2024 57,181,954 61,615,000 118,796,954 8,944,799,754 4.00% 134,171,996 223,619,994 76,990,042 104,823,040
2025 53,420,406 59,210,000 112,630,406 9,302,591,744 4.00% 139,538,876 232,564,794 86,118,470 119,934,388
2026 50,040,664 56,565,000 106,605,664 9,674,695,413 4.00% 145,120,431 241,867,385 95,079,767 135,261,721
2027 46,540,800 53,660,000 100,200,800 10,061,683,230 4.00% 150,925,248 251,542,081 104,384,448 151,341,281
2028 42,903,850 50,485,000 93,388,850 10,464,150,559 4.00% 156,962,258 261,603,764 114,058,408 168,214,914
2029 39,274,814 47,025,000 86,299,814 10,882,716,582 4.00% 163,240,749 272,067,915 123,965,935 185,768,101
2030 35,822,728 43,290,000 79,112,728 11,318,025,245 4.00% 169,770,379 282,950,631 133,947,651 203,837,903
2031 32,236,628 39,270,000 71,506,628 11,770,746,255 4.00% 176,561,194 294,268,656 144,324,566 222,762,028
2032 28,530,514 34,950,000 63,480,514 12,241,576,105 4.00% 183,623,642 306,039,403 155,093,128 242,558,889
2033 24,694,422 30,315,000 55,009,422 12,731,239,149 4.00% 190,968,587 318,280,979 166,274,165 263,271,557
2034 20,729,762 25,360,000 46,089,762 13,240,488,715 4.00% 198,607,331 331,012,218 177,877,569 284,922,456
2035 16,626,052 20,075,000 36,701,052 13,770,108,264 4.00% 206,551,624 344,252,707 189,925,572 307,551,655
2036 12,652,810 14,440,000 27,092,810 14,320,912,594 4.00% 214,813,689 358,022,815 202,160,879 330,930,005
2037 8,926,072 8,440,000 17,366,072 14,893,749,098 4.00% 223,406,236 372,343,727 214,480,164 354,977,655
2038 5,070,838 4,335,000 9,405,838 15,489,499,062 4.00% 232,342,486 387,237,477 227,271,648 377,831,639
2039 1,640,000 - 1,640,000 16,109,079,024 4.00% 241,636,185 402,726,976 239,996,185 401,086,976
2040 - - - 16,753,442,185 4.00% 251,301,633 418,836,055 251,301,633 418,836,055
2041 - - - 17,423,579,873 4.00% 261,353,698 435,589,497 261,353,698 435,589,497
2042 - - - 18,120,523,068 4.00% 271,807,846 453,013,077 271,807,846 453,013,077
2043 - - - 18,845,343,990 4.00% 282,680,160 471,133,600 282,680,160 471,133,600
With a Vote of
the People
Legal Debt Limit
Voted debt cannot exceed the
aggregate of: 2.5% for general
purposes, 2.5% for parks and
open spaces, & economic
development, and 2.5% for utility
purposes
City of Tukwila
Historical Debt Capacity with Pro jected Assessed Value and Projected Debt Capacity
152
INFORMATIONAL MEMO
Page 3
Existing and Proposed General Obligation Long-term Debt
The chart below provides annual debt service obligations by debt issue and includes an estimate
for debt service requirements to finance the general fund portion of tenant improvements at the
PW Shops facility.
. Not all of the debt issues listed currently impact the general fund.
- MPD loan is paid by the Tukwila Pool Metropolitan Park District. The City invoices the MPD
for the amount due and uses the receipts to pay this debt obligation. The City budgets
both the revenue as well as the expenditure.
- SCORE debt is currently paid by SCORE on behalf of the owner cities. SCORE plans to
continue this practice.
- Debt for PW Shops is split between the general fund and the utility funds. The utility funds
pay their fair share of the debt in lieu of rent.
For comparison purposes, the chart also includes two columns (last two columns) comparing debt
service obligations as budgeted during the 2019-2020 biennial budget process and proposed debt
service obligations. With the exception of 2021 and 2039, total proposed debt service is less than
what was proposed two years ago. When the City issued debt in 2019, the total debt service
requirements were lower than originally budgeted due to a favorable bond market coupled with
the City’s elevated bond rating of AA+.
The City can issue $2.85 million in limited obligation debt and still realize a savings in almost
every year from what was budgeted the last biennium.
Fund 217
LTGO
Refunding,
2011
Fund 218
LTGO, 2013
Fund 200
LTGO, 2014
Fund 200
LTGO, 2015
Fund 200
LTGO, 2017
Fund 200
LTGO, 2017
Refunded
LOC
Fund 208
LTGO, 2018
Fund 208
LTGO, 2019
Fund 212
LTGO
Refunding,
2019
Fund 200
LTGO
Refunding,
2020
New Debt -
PSP PW
Shops
$4,620,000
Original
Issue
$1,000,000
Original
issue
$3,850,000
Original
Issue
$5,825,000
Original
Issue
$8,180,000
Original
Issue
$2,276,000
Original
Issue
$18,365,000
Original Issue
$22,830,000
Original Issue
$4,921,702
Original
Issue
$1,995,000
Original Issue
$2,850,000
Planned
Issue
Arterial
Street, KC
Bridge
MPD Loan Urban
Renewal
Interurban
Avenue
South & BAR
Bridge
42nd and
53rd
Sidewalks
Urban
Renewal -
Refunded
LOC
PSP - PW
Shops
PSP and PW
Shops
SCORE SC Parkway
Extension/HHD
PW Shops
General Fund
Portion
Total Existing
and Planned
General
Obligation
Debt
2019-2020
Budget
Document
Increase /
(Decrease)
2021 546,300$ 113,130$ 264,774$ 387,775$ 553,500$ 63,728$ 804,200$ 805,300$ 376,895$ 515,736$ 309,000$ 4,740,337$ 4,582,465$ 157,872$
2022 551,500 113,115 265,289 390,275 553,600 2,344,280 1,534,200 1,690,300 377,030 514,415 309,000 8,643,004 8,694,344 (51,340)
2023 545,900 - 264,859 392,475 558,400 - 1,532,700 1,691,050 376,876 513,029 309,000 6,184,289 6,226,109 (41,821)
2024 - - 264,571 389,375 557,750 - 1,534,450 1,689,550 376,914 516,579 309,000 5,638,189 5,671,459 (33,270)
2025 - - 265,483 391,125 556,800 - 1,534,200 1,690,800 377,126 - 309,000 5,124,534 5,145,342 (20,808)
2026 - - 264,455 387,575 555,550 - 1,531,950 1,689,550 376,861 - 309,000 5,114,941 5,137,452 (22,511)
2027 - - 264,273 391,050 554,000 - 1,532,700 1,690,800 377,054 - 309,000 5,118,878 5,140,135 (21,257)
2028 - - 263,909 392,050 557,150 - 1,531,200 1,689,300 376,693 - 309,000 5,119,301 5,142,598 (23,297)
2029 - - 263,360 387,750 554,850 - 1,532,450 1,688,750 376,741 - 309,000 5,112,901 5,136,847 (23,946)
2030 - - 262,628 388,300 557,250 - 1,536,200 1,687,150 377,151 - 309,000 5,117,679 5,142,733 (25,054)
2031 - - 262,713 388,550 554,200 - 1,533,000 1,689,500 376,910 - - 4,804,872 5,137,264 (332,392)
2032 - - 261,583 388,500 555,850 - 1,533,200 1,690,650 376,982 - - 4,806,765 5,137,862 (331,097)
2033 - - 261,269 388,150 557,050 - 1,531,600 1,690,600 376,866 - - 4,805,535 5,136,989 (331,454)
2034 - - 260,742 392,500 557,800 - 1,533,200 1,689,350 376,770 - - 4,810,362 5,143,581 (333,219)
2035 - - - 391,400 551,875 - 1,532,800 1,686,900 376,673 - - 4,539,648 4,875,638 (335,990)
2036 - - - - 555,625 - 1,535,400 1,688,250 377,040 - - 4,156,315 4,490,053 (333,738)
2037 - - - - 553,725 - 1,535,800 1,688,250 376,866 - - 4,154,641 4,488,164 (333,523)
2038 - - - - - - 1,534,000 1,686,900 376,813 - - 3,597,713 3,932,362 (334,649)
2039 - - - - - - - 1,689,200 - - - 1,689,200 422,085 1,267,115
Totals 1,643,700$ 226,245$ 3,689,907$ 5,846,850$ 9,444,975$ 2,408,008$ 26,873,250$ 31,212,150$ 6,784,261$ 2,059,758$ 3,090,000$ 93,279,104$
Comparison to 2019-2020
Budget Document
Schedule of Budgeted General Obligation Long-Term Debt
153
INFORMATIONAL MEMO
Page 4
Included as an attachment is the Schedule of Prior, Existing, and Future Anticipated Long-Term
Debt Service. The chart does not include Local Improvement District #33 debt as those bonds
are paid through assessments levied to property owners within the Local Improvement District
area. The chart also does not include voter-approved debt as those obligations are funded
through an excess property tax levy.
RECOMMENDATION
For information only.
ATTACHMENT
Schedule of Prior, Existing, and Future Anticipated Long-Term Debt Service
154
Section 3Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Column 9 Column 10 Column 11 Column 12 Column 13 Column 14 Column 15 Column 16 Column 17 Column 18 Column 19 Column 20 Column 21 Column 22 Column 23 Column 24New Debt - PSP PW Shops1999 2000 2003 2003R 2008R 2009 2010 2010R 2011R 2013 2014 2014A 2015 2017 2017 2018 2018 20182018 $6,000,000 Original Issue $382,900 Original Issue $10,000,000 Original Issue $2,551,600 Original Issue $6,277,500 Original Issue $4,195,000 Original Issue $6,180,000 Original Issue $6,898,800 Original issue $5,870,000 Original Issue $1,065,000 Original Issue $4,620,000 Original Issue $1,000,000 Original issue $3,850,000 Original Issue $2,250,000 Line of Credit $5,825,000 Original Issue $8,180,000 Original Issue $2,276,000 Original Issue $18,365,000 Original Issue $22,830,000 Original Issue $4,921,702 Original Issue $1,995,000 Original Issue $2,850,000 Planned Issue TCC, Fire Station #53City Hall Annex, Tukwila VillageSCORESC Parkway Extension/HHDValley ComArterial Street, KC BridgeMPD Loan2000512,385 26,875 834,343 - - - - - - - - - - - - - - - - - - 1,373,603 - 1,373,603 2001516,100 - 833,623 245,882 - - - - - - - - - - - - - - - - - 1,595,604 - 1,595,604 2002513,973 - 834,223 250,595 - - - - - - - - - - - - - - - - - 1,598,790 - 1,598,790 2003 516,173 - 834,148 250,963 49,871 - - - - - - - - - - - - - - - - 1,651,155 - 1,651,155 2004- - 832,873 250,067 272,026 489,676 - - - - - - - - - - - - - - - 1,844,642- 1,844,642 2005- - 830,535 250,812 272,026 489,900 - - - - - - - - - - - - - - - 1,843,273- 1,843,273 2006- - 832,105 250,877 272,026 486,900 - - - - - - - - - - - - - - - 1,841,908- 1,841,908 2007- - 832,305 250,839 272,026 488,500 - - - - - - - - - - - - - - - 1,843,670- 1,843,670 2008- - 831,305 250,479 272,026 489,500 - - - - - - - - - - - - - - - 1,843,310- 1,843,310 2009- - 488,948 190,104 533,323 489,900 324,800 - - - - - - - - - - - - - - 2,027,075- 2,027,075 2010- - - 193,200 585,949 489,700 816,000 - 199,222 230,186 - - - - - - - - - - - 2,514,257- 2,514,257 2011- - - - 584,881 488,900 815,400 - 586,225 171,790 - - - - - - - - - - - 2,647,196- 2,647,196 2012- - - - 718,375 487,500 809,000 91,791 584,425 232,910 166,964- - - - - - - - - - 3,090,965- 3,090,965 2013- - - - 3,379,788 490,500 737,000 430,157 584,075 204,880 167,975 113,130 - - - - - - - - - 6,107,504 - 6,107,504 2014- - - - - 488,250 812,000 429,815 583,425 229,280 547,675 113,130 - - - - - - - - - 3,203,574 - 3,203,574 2015- - - - - - 811,300 432,885 585,650 228,800 545,825 113,130 249,404 18,118 102,107 - - - - - - 3,087,218 - 3,087,218 2016- - - - - - 811,100 427,960 585,450 - 548,675 113,130 260,918 22,000 392,575 - - - - - - 3,161,808 - 3,161,808 2017- - - - - - 809,900 427,461 581,190 - 552,300 113,130 260,175 40,000 390,975 87,448 - - - - - 5,495,579 - 5,495,579 2018- - - - - - 809,100 428,288 575,152 - 549,250 113,130 260,775 2,290,000 389,225 556,850 61,970 239,026 - - - 3,982,767 - 3,982,767 2019- - - - - - 810,900 - 567,307 - 548,700 113,130 260,455 - 392,325 557,700 59,176 804,200 - - - 4,113,893 - 4,113,893 2020- - - - - - - - 61,591 - 545,300 113,130 264,990 - 390,125 558,250 59,176 804,200 890,304 376,749 11,224 4,075,038- 4,075,038 2021- - - - - - - - - - 546,300 113,130 264,774 - 387,775 553,500 63,728 804,200 805,300 376,895 515,736 4,431,337 309,000 4,740,337 2022- - - - - - - - - - 551,500 113,115 265,289 - 390,275 553,600 2,344,280 1,534,200 1,690,300 377,030 514,415 8,334,004 309,000 8,643,004 2023- - - - - - - - - - 545,900 - 264,859 - 392,475 558,400 - 1,532,700 1,691,050 376,876 513,029 5,875,289 309,000 6,184,289 2024- - - - - - - - - - - - 264,571 - 389,375 557,750 - 1,534,450 1,689,550 376,914 516,579 5,329,189 309,000 5,638,189 2025- - - - - - - - - - - - 265,483 - 391,125 556,800 - 1,534,200 1,690,800 377,126 - 4,815,534 309,000 5,124,534 2026- - - - - - - - - - - - 264,455 - 387,575 555,550 - 1,531,950 1,689,550 376,861 - 4,805,941 309,000 5,114,941 2027- - - - - - - - - - - - 264,273 - 391,050 554,000 - 1,532,700 1,690,800 377,054 - 4,809,878 309,000 5,118,878 2028- - - - - - - - - - - - 263,909 - 392,050 557,150 - 1,531,200 1,689,300 376,693 - 4,810,301 309,000 5,119,301 2029- - - - - - - - - - - - 263,360 - 387,750 554,850 - 1,532,450 1,688,750 376,741 - 4,803,901 309,000 5,112,901 2030- - - - - - - - - - - - 262,628 - 388,300 557,250 - 1,536,200 1,687,150 377,151 - 4,808,679 309,000 5,117,679 2031- - - - - - - - - - - - 262,713 - 388,550 554,200 - 1,533,000 1,689,500 376,910 - 4,804,872- 4,804,872 2032- - - - - - - - - - - - 261,583 - 388,500 555,850 - 1,533,200 1,690,650 376,982 - 4,806,765- 4,806,765 2033- - - - - - - - - - - - 261,269 - 388,150 557,050 - 1,531,600 1,690,600 376,866 - 4,805,535- 4,805,535 2034- - - - - - - - - - - - 260,742 - 392,500 557,800 - 1,533,200 1,689,350 376,770 - 4,810,362- 4,810,362 2035- - - - - - - - - - - - - - 391,400 551,875 - 1,532,800 1,686,900 376,673 - 4,539,648- 4,539,648 2036- - - - - - - - - - - - - - - 555,625 - 1,535,400 1,688,250 377,040 - 4,156,315- 4,156,315 2037- - - - - - - - - - - - - - - 553,725 - 1,535,800 1,688,250 376,866 - 4,154,641- 4,154,641 2038- - - - - - - - - - - - - - - - - 1,534,000 1,686,900 376,813 - 3,597,713- 3,597,713 2039- - - - - - - - - - - - - - - - - - 1,689,200 - - 1,689,200- 1,689,200 Totals-$ -$ -$ -$ -$ -$ 810,900$ -$ 628,898$ -$ 2,737,700$ 452,505$ 4,215,351$ -$ 6,629,300$ 10,560,925$ 2,526,360$ 28,481,650$ 32,102,454$ 7,161,009$ 2,070,982$ 98,378,034$ 3,090,000$ 101,468,034$ Total = Columns 22 and 23FacilitiesStreets / FacilitiesFacilitiesSouth Park Br, Art. St., Golf CourseSubtotal = Columns 1-21PW Shops General Fund Portion42nd and 53rd SidewalksUrban Renewal - Refunded LOCFund 218 LTGO, 2013Urban RenewalUrban RenewalInterurban Avenue South & BAR BridgeSC Parkway Extension/HHDPSP - PW ShopsPSP and PW ShopsSCOREFund 207 LTGO Bonds, 1999Section 1Fund 200 LTGO, 2017Fund 200 LTGO Refunding, 2020Fund 211 LTGO Refunding, 2008Fund 212 LTGO Bonds, 2009Fund 214 LTGO 2010Fund 216 LTGO Refunding, 2010Fund 217 LTGO Refunding, 2011Fund 200 LTGO, 2017 Refunded LOCFund 208 LTGO, 2018Fund 208 LTGO, 2019Fund 212 LTGO Refunding, 2019Existing General Obligation DebtFuture Anticipated General Obligation DebtSCHEDULE OF PRIOR, EXISTING, AND FUTURE ANTICIPATED LONG-TERM DEBT SERVICETotal Existing and Future General Obligation DebtTotal Existing GO DebtFund 208 LTGO Bonds, 2000Fund 209 LTGO Bonds, 2003Fund 210 LTGO Refunding, 2003Fund 200 LTGO, 2014Fund 200 LTGO, 2014 LOCFund 200 LTGO, 2015Section 2Fund 201 LTGO BondsFund 205 Special Assessment BondsW:\Budget\2021-2022 BUDGET\200_21GO Debt sched only OS Debt9/5/20203:20 PM155
156
| 1TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020
SITE TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY
SPU RIGHT OF WAY / S 112TH ST TUKWILA INTERNATIONAL BLVDLINK LIGHT RAILE MARG
INAL
WAY
S
DUWAMISH RIVER LANDSCAPE PARCELHEISER PARCEL
SCL PARCELS
UPS PARCEL
N
157
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 2EAST MARGI
NAL WAY SOUTHDUWAMISH RIVER
WETLANDPROPOSED WETLAND
BY KING COUNTY
PROPERTY LINE
P R O P E R T Y LI N E
TUKWILA PUBLIC WORKS FACILITY: MASTER PLAN RECOMMENDATION - 3 PHASES
DEMOLITION
RENOVATION
LANDSCAPING
NEW CONSTRUCTION
SITE WORK
UNCOVERED PARKING
PHASE 1
HEISER RENOVATION | DEMOLISH LANDSCAPE + COFFEE SHOP |
POLICE IMPOUND | SITE WORK | COVERED SPOILS
GEORGE LONG SHOPS + LONG ACRES RELOCATES IN SPRING 2021
UPS SITE REMAINS OCCUPIED BY UPS THROUGH OCT 2023
MINKLER RELOCATES IN 2024 NEW FLEET MAINTENANCE SHOP, COVERED SPOILS, AND DECANT IN
2029 TO COMPLETE CONSOLIDATED PUBLIC WORKS FACILITY
DEMOLITION
RENOVATION
LANDSCAPING
NEW CONSTRUCTION
SITE WORK
UNCOVERED PARKING
PHASE 2
ADMIN + SHOPS BUILDING | COVERED MATERIAL STORAGE |
INTERIOR + COVERED PARKING | POLICE IMPOUND | SITE WORK
DEMOLITION
RENOVATION
LANDSCAPING
NEW CONSTRUCTION
SITE WORK
UNCOVERED PARKING
PHASE 3
FLEET MAINTENANCE BUILDING | SITE WORK | DECANT + BRINE TANKS |
COVERED STORAGE | SPOILS | SITE WORK
SPOILS
PREVIOUS OHWM (APPROXIMATED)
100' SHORELINE BUFFER (APPROXIMATED)
200' SHORELINE NON-BUFFER (APPROXIMATED)
SOUTH 112TH STREET
TUKWILA INTERNATIONAL BLVD EAST MARGI
NAL
WAY SOUTHDUWAMISH RIVER
BULK BINS3,150 SF
FLEET MAINTENANCE
23,105 SF
ADMIN + SHOPS 43,200 SF22,690 SF FOOTPRINT
FLEET MAINTENANCE PARKING
PD YARD
WETLANDPROPOSED WETLAND BY KING COUNTY
PROPERTY LINE
P R O P E R TY LI N E
SPOILS9,765 SF
DECANT 4,400 SF
WASH RACK1,980 SFBRINE TANKSCOVERED STORAGE11,630 SF
SPOILS
8,265 SF
UNCOVERED STORAGE8,454 SF
WASTE770 SF
STAFF PARKING
ADMIN + VISITOR PARKING
INTERIOR
FLEET
UNCOVERED STORAGE1,880 SF
ORGANICS BINS3,090 SF
UNCOVERED STORAGE
700 SF UNCOVERED STORAGE3,262 SFR 100' - 0"
COVERED FLEET PARKING(44) 10x30
COVERED FLEET PARKING
(45) 9x20
COVERED FLEET PARKING(14) 10x30, (4) 15x45
7/2/2019 12:51:45 PM1" = 60'-0"1 SITE PLAN - OPTION 2.2
PROGRAM
ADMIN + SHOPS BLDGFLEET MAINTENANCE BLDG
SPOILS BINS
BULK BINSORGANICS BINSDECANTBRINE TANKSCOVERED STORAGEUNCOVERED STORAGE
WASH RACK
TOTAL
PROVIDED AREA
43,200 SF23,105 SF
18,800 SF
3,150 SF3,090 SF4,400 SF1,060 SF11,630 SF14,295 SF
1,980 SF
124,710 SF
OPTION 2.1 PROGRAM SUMMARY
DELTA
+1%+14%
-4%
+5%+3%+5%+6%+25%-2%
+4%
+4%
REQUIRED AREA
42,860 SF20,195 SF
19,500 SF
3,000 SF3,000 SF4,200 SF1,000 SF9,300 SF14,595 SF
1,900 SF
119,550 SF
PARKING AREA
STAFF PARKINGVISITOR + ACCESSIBLE PARKING
INTERIOR FLEET PARKING
9X2010X3015X45COVERED FLEET PARKING 9X2010X30
15X45
UNCOVERED FLEET PARKING 9X2010X3015X45FLEET MAINTENANCE PARKING
PD IMPOUND YARD
TOTAL
PROVIDED STALLS
7020
233
4558
4
00050
30
285
OPTION 2.1 PARKING
DELTA
+3+10
0 0 0
0+1
0
0000
0
+14
REQUIRED STALLS
6710
233
4557
4
00050
30
271
0 60'120'30'15'
OPTION 2.2 PROGRAM SUMMARYOPTION 2.2 PARKING
PREVIOUS OHWM (APPROXIMATED)
100' SHORELINE BUFFER (APPROXIMATED)
200' SHORELINE NON-BUFFER (APPROXIMATED)
SOUTH 112TH STREET
TUKWILA INTERNATIONAL BLVD EAST MARGI
NAL
WAY SOUTHDUWAMISH RIVER
BULK BINS3,150 SF
ADMIN + SHOPS 43,200 SF22,690 SF FOOTPRINT
PD YARD
WETLANDPROPOSED WETLAND BY KING COUNTY
PROPERTY LINE
P R OPE R T Y LI N E
UNCOVERED STORAGE8,454 SF
STAFF PARKING
ADMIN + VISITOR PARKING
INTERIOR
FLEET
UNCOVERED STORAGE1,880 SF
ORGANICS BINS3,090 SF
UNCOVERED STORAGE
700 SF
COVERED FLEET PARKING(44) 10x30
COVERED FLEET PARKING
(45) 9x20
COVERED FLEET PARKING(14) 10x30, (4) 15x45
FLEET MAINTENANCE
Date:
Revisions:
Drawn by:
Checked:
Scale:
No.Date Remarks
1" = 60'-0"10/24/2019 5:03:09 PMPD 2.8
TUKWILA
PUBLIC WORKS
6/25/2019
PW
AH
FACILITY
TEST-TO-FIT
11231 E MARGINAL WAY STUKWILA, WA 98168
OPTION 2.2
PHASE 2
0 60'120'30'15'
1" = 60'-0"1 SITE PLAN - OPTION 2.2 - PHASE 2
UPS
HEISER
N N N158
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 3
Water Facilities
FUNCTIONAL
STEWARDS OF
ENVIRONMENT
EFFICIENT
FORWARD LOOKING ADAPTABLE
AWARD WINNING
INDUSTRY LEADER
SAFE
PROUD TO GO TO WORK SUSTAINABLE
RESILIENT
BETTER SERVICE TO
PUBLIC
TECHNOLOGICALLY
ADVANCED
CUTTING EDGE WELCOMING TO PUBLIC
Engineering Fleet Sewer/Surface Street
TUKWILA PUBLIC WORKS FACILITY: GOALSTUKWILA PUBLIC WORKS FACILITY: GOAL SETTING EXERCISE - 4 PRIORITY GOALS
159
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 4
TUKWILA PUBLIC WORKS FACILITY: GOAL SETTING EXERCISE - GUIDING PRINCIPLES
SAFE
The facility provides a safe environment for workers and visitors and improves employee health and wellness.
FUNCTIONAL
The facility houses a collaborative Public Works Department with the capacity and flexibility to support the operations of tomorrow efficiently and effectively.
FORWARD LOOKING
The facility conveys the Department’s values to its customers and employees. It supports a long-term investment strategy to raise existing facility standards and plans for technological advancements that improve service to the public.
STEWARDS OF THE ENVIRONMENT
The facility will exemplify environmental and regulatory standards for a sustainable future. It promotes human and environmental health.160
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 5
0’50’
100’
LONG ACRESGEORGE LONGMINKLER
0’50’
100’
0’50’
100’1.0 ACRE GROSS ACTIVE SITE AREA2.2 ACRES GROSS ACTIVE SITE AREA2.3 ACRES GROSS ACTIVE SITE AREA
TUKWILA PUBLIC WORKS FACILITY: ASSESSMENT - EXISTING PROGRAM ANALYSIS
N N N
161
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 6
MINKLER GEORGE LONG LONG ACRES
TUKWILA PUBLIC WORKS FACILITY: ASSESSMENT - EXISTING CONDITIONS162
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 7
AADDMMIINN ++ SSHHOOPPSS
FFLLEEEETT MMNNTT
CCOOVVEERREEDD FFLLEEEETT
SSPPOOIILLSS
BBUULLKK
CCOOVVEERREEDD SSTTOORR
UUNNCCOOVVEERREEDD SSTTOORRAAGGEE
SSTTAAFFFF//VVIISSIITTOORR PPAARRKKIINNGG
WWAASSHH RRAACCKK
DDEECCAANNTT
PPOOLLIICCEE IIMMPPOOUUNNDD
FLEET MAINTENANCE
ADMIN + SHOPS
COVERED FLEET PARKING
DECANT + BRINE
WASH RACK
SPOILS
BULK BINS
COVERED STORAGE
UNCOVERED STORAGE
STAFF/VISITOR PARKING
POLICE IMPOUND
SITE TUKWILA PUBLIC WORKS FACILITY: ASSESSMENT - CURRENT AND FUTURE PROGRAM ANALYSIS
10,760 SF
22,150 SF
14,050 SF
3,860 SF
0 SF
0 SF
13,260 SF
3,500 SF
3,620 SF
12,600 SF
6,250 SF
20,195 SF
42,860 SF
12,910 SF
29,310 SF
3,800 SF
1,900 SF
19,500 SF
4,800 SF
5,300 SF
14,000 SF
6,250 SF NEW
EXISTING
PROJECTED 2045 AREASEXISTING AREAS
30,116 SF 50,389 SFINTERIOR PROGRAM
96,253 SF 152,611 SFEXTERIOR PROGRAM
DIFFERENCE: +56,358 SF
INTERIOR PROGRAM
EXTERIOR PROGRAM
SITE/
CIRCULATION
SITE/
CIRCULATION
225,222 SF66,487 SF
TOTAL: 447,131 GSFTOTAL: 192,856 GSF
4.4 ACRES 10.3 ACRES
163
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 8
TUKWILA PUBLIC WORKS FACILITY: ASSESSMENT - NEW SITE ANALYSIS
HEISER
HEISER - OFFICE HEISER - OPEN SHOPS HEISER - OPEN SHOPS164
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 9
PROGRAM LEGEND
ADMIN + SHOPS
FLEET MAINTENANCE
FLEET MAINTENANCE PARKING
INTERIOR FLEET PARKING
COVERED FLEET PARKING
UNCOVERED FLEET PARKING
DECANT + BRINE
SPOILS
COVERED STORAGE
BULK BINS
UNCOVERED STORAGE
TUKWILA PUBLIC WORKS FACILITY: OPTIONS STUDY - FINAL MASTER PLAN
PROVIDED NET PROGRAM AREA: 211,000 NSF
REQUIRED NET PROGRAM AREA: 203,000 NSF
PROGRAMMED GROSS AREA: ~470,000 GSF
DEVELOPABLE SITE AREA: ~503,000 SF
MEETS 2045 PROGRAM REQUIREMENTS
MEETS GUIDING PRINCIPLES
COST: $78,600,000*
*per proposed phasing
PROPERTY LINE
P R O P E R T Y L IN E
Date:
Revisions:
Drawn by:
Checked:
Scale:
No.Date Remarks
1" = 60'-0"
PD 2.2
TUKWILA
PUBLIC WORKS
6/25/2019
PW
AH
FACILITY
TEST-TO-FIT
11231 E MARGINAL WAY S
TUKWILA, WA 98168
OPTION 2.2
1" = 60'-0"1 SITE PLAN - OPTION 2.2
PROGRAM
ADMIN + SHOPS BLDG
FLEET MAINTENANCE BLDG
SPOILS BINS
BULK BINS
ORGANICS BINS
DECANT
BRINE TANKS
COVERED STORAGE
UNCOVERED STORAGE
WASH RACK
TOTAL
PROVIDED AREA
43,200 SF
23,105 SF
18,800 SF
3,150 SF
3,090 SF
4,400 SF
1,060 SF
11,630 SF
14,295 SF
1,980 SF
124,710 SF
OPTION 2.1 PROGRAM SUMMARY
DELTA
+1%
+14%
-4%
+5%
+3%
+5%
+6%
+25%
-2%
+4%
+4%
REQUIRED AREA
42,860 SF
20,195 SF
19,500 SF
3,000 SF
3,000 SF
4,200 SF
1,000 SF
9,300 SF
14,595 SF
1,900 SF
119,550 SF
PARKING AREA
STAFF PARKING
VISITOR + ACCESSIBLE PARKING
INTERIOR FLEET PARKING
9X20
10X30
15X45
COVERED FLEET PARKING
9X20
10X30
15X45
UNCOVERED FLEET PARKING
9X20
10X30
15X45
FLEET MAINTENANCE PARKING
PD IMPOUND YARD
PROVIDED STALLS
70
20
2
3
3
45
58
4
0
0
0
50
30
OPTION 2.1 PARKING
DELTA
+3
+10
0
0
0
0
+1
0
0
0
0
0
0
REQUIRED STALLS
67
10
2
3
3
45
57
4
0
0
0
50
30
0 60'120'30'15'
OPTION 2.2 PROGRAM SUMMARYOPTION 2.2 PARKING
ADMIN + SHOPS
FLEET MAINTENANCE
FLEET MAINTENANCE PARKING
COVERED FLEET PARKING
COVERED FLEET PARKING
COVERED STORAGE
SPOILS
SPOILS
INTERIOR
FLEET
ORGANIC
BINS
ORGANIC
BINS
COVERED FLEET PARKING
DECANT +
BRINE
UNCOVERED STORAGE
UNCOVERED
STORAGE
COVERED FLEET PARKING
POLICE
IMPOUND STAFF PARKING
ADMIN + VISITOR
PARKING UNCOVERED STORAGEWASH RACKUNCOVERED
STORAGETUKWILA INTERNATIONAL BLVDSOUTH 112TH ST
PROPOSED WETLAND BY KING COUNTY
WETLAND
165
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 10TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | COMMITTEE OF THE WHOLE | 10 28 19TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | COMMITTEE OF THE WHOLE | 10 28 19
GEORGE LONG LONG ACRES
MINKLER
TUKWILA PUBLIC WORKS FACILITY: PHASING - CONSIDERATIONS
HEISER + LANDSCAPE SITE AVAILABLE 2019
MINKLER
13,897 nsf
42,926 nsf
43,795 nsf
GEORGE LONG
16,219 nsf
40,112 nsf
22,692 nsf
LONG ACRES
0 sf
13,215 nsf
0 sf
TOTAL
30,116 nsf
96,252 nsf
66,487 nsf
192,856 gsf
INTERIOR
EXTERIOR
HEISER + LANDSCAPE
42,500 gsf
129,800 gsf
SCL EASEMENT
0 sf
14,750 sf*
TOTAL
42,500 gsf
144,550 gsf*
187,050 gsf*
INTERIOR
EXTERIOR
EXISTING AREAS
AVAILABLE AREAS
0’50’
100’UPS SITE AVAILABLE OCT 20230’50’
100’
0’50’
100’
0’50’
100’
CIRCULATION166
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 11
TUKWILA PUBLIC WORKS FACILITY: PHASING - MASTER PLAN
DEMOLITION
RENOVATION
LANDSCAPING
NEW CONSTRUCTION
SITE WORK
UNCOVERED PARKING
PHASE 1
HEISER RENOVATION | DEMOLISH LANDSCAPE + COFFEE SHOP |
POLICE IMPOUND | SITE WORK | COVERED SPOILS
DEMOLITION
RENOVATION
LANDSCAPING
NEW CONSTRUCTION
SITE WORK
UNCOVERED PARKING
PHASE 2
ADMIN + SHOPS BUILDING | COVERED MATERIAL STORAGE |
INTERIOR + COVERED PARKING | POLICE IMPOUND | SITE WORK
DEMOLITION
RENOVATION
LANDSCAPING
NEW CONSTRUCTION
SITE WORK
UNCOVERED PARKING
PHASE 3
FLEET MAINTENANCE BUILDING | SITE WORK | DECANT + BRINE TANKS |
COVERED STORAGE | SPOILS | SITE WORK
DEMOLITION
RENOVATION
LANDSCAPING
NEW CONSTRUCTION
SITE WORK
UNCOVERED PARKING
ROM - ESTIMATED COSTS - PHASE 1
CONSTRUCTION COSTS:
$6,700,000
SOFT COSTS:
$2,800,000
TOTAL PROJECT COST:
$9,500,000
ANTICIPATED CONSTRUCTION START: MID - 2020
ROM - ESTIMATED COSTS - PHASE 2
CONSTRUCTION COSTS:
$22,600,000
SOFT COSTS:
$10,400,000
TOTAL PROJECT COST:
$33,000,000
ANTICIPATED CONSTRUCTION START: OCT 2023
ROM - ESTIMATED COSTS - PHASE 3
CONSTRUCTION COSTS:
$24,400,000
SOFT COSTS:
$13,000,000
TOTAL PROJECT COST:
$37,400,000
ANTICIPATED CONSTRUCTION START: OCT 2029
167
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 12TUKWILA INTERNATIONAL BLVD PROPERTY LINE
Date:
Revisions:
Drawn by:
Checked:
Scale:
No.Date Remarks
1" = 30'-0"
PD 2.3
TUKWILA
PUBLIC WORKS
6/25/2019
Author
Checker
FACILITY
TEST-TO-FIT
11231 E MARGINAL WAY S
TUKWILA, WA 98168
OPT 2.2 - PH 1
EXTERIOR PROGRAM
(FLEET & FACILITIES)
UNCOVERED STORAGE
UNCOVERED FLEET PARKING
STAFF PARKING
POLICE IMPOUND
SUBTOTAL
EXISTING AREA
(GEORGE LONG)
1,695 SF
12,380 SF
8,610 SF
10,400 SF
33,085 SF
PHASE 1 PROGRAM SUMMARY
DELTA
0%
0%
0%
0%
+0%
PROVIDED AREA
(HEISER)
1,695 SF
12,380 SF
4,355 SF
10,400 SF
28,830 SF
EXTERIOR PROGRAM
(WATER, SEWER, STREET)
UNCOVERED STORAGE
SPOILS/ORGANICS
SUBTOTAL
TOTAL
EXISTING AREA
(GEORGE LONG)
565 SF
7,900 SF
8,465 SF
57,770 SF
DELTA
0%
+5%
+4%
+4%
PROVIDED AREA
(HEISER)
6,290 SF
16,160 SF*
22,450 SF
73,925 SF
EXISTING AREA
(LONG ACRES)
5,655 SF
7,560 SF
13,215 SF
13,215 SF
REQUIRED AREA
6,220 SF
15,460 SF
21,680 SF
71,130 SF
REQUIRED AREA
1,695 SF
12,380 SF
4,355 SF
10,400 SF
28,830 SF
EXISTING AREA
(LONG ACRES)
-
-
-
-
-
PARKING
(FLEET & FACILITIES)
UNCOVERED FLEET
9x20
10x30
15x45
FLEET MAINTENANCE PARKING
STAFF
TOTAL
EXISTING STALLS
(GEORGE LONG)
6
9
1
35
26
77
DELTA
+0
+0
+0
+0
+0
+0
PROVIDED STALLS
(HEISER)
6
9
1
35
26
77
*PORTION OF SPOILS/ORGANICS PROVIDED INSIDE HEISER BUILDING, SEE SHEET PD1.2
INTERIOR PROGRAM
(FLEET & FACILITIES)
OFFICE
HEALTH & WELLBEING
(BREAKROOM / RECOVERY)
MEETING SPACE
SHOP
OPERATIONS STORAGE
BUILDING SUPPORT
(LOCKER ROOM /
BUILDING UTILITIES)
SUBTOTAL
EXISTING AREA
(GEORGE LONG)
2,645 SF
780 SF
240 SF
8,110 SF
3,450 SF
995 SF
16,220 SF
REQUIRED AREA
1,810 SF
900 SF
375 SF
10,695 SF
4,770 SF
2,070 SF
20,620 SF
PROVIDED AREA
(HEISER)
1,865 SF
905 SF
375 SF
11,760 SF
5,420 SF
2,320 SF
22,645 SF
EXISTING AREA
(LONG ACRES)
-
-
-
-
-
-
-
DELTA
+3%
+1%
0%
+10%
+14%
+12%
+10%
1" = 30'-0"
SITE PLAN - OPTION 2.2 - PHASE 1 TUKWILA INTERNATIONAL BLVD STAFF PARKINGHEISER BUILDING
POLICE IMPOUND
VEHICLE
ACCESS GATE
VISITOR PARKINGUNCOVERED STORAGEVEHICLE ACCESS GATE
VEHICLE ACCESS GATE
WASH RACKBUILDING VEHICLE ACCESS
STAFF PARKING
FLEET PARKING
UNCOVERED STORAGE
SITE VEHICLE ACCESS
SITE REGRADING
SECURITY FENCING
SPOILS
UNCOVERED STORAGE
SPOILS/ORGANIC MATERIALS
UNCOVERED STORAGE
FLEET MAINTENANCE PARKING
EXTERIOR PROGRAM
(FLEET & FACILITIES)
UNCOVERED STORAGE
UNCOVERED FLEET PARKING
STAFF PARKING
POLICE IMPOUND
SUBTOTAL
EXIST
(GEOR
PHASE 1 PROGRAM SUMMARY
EXTERIOR PROGRAM
(WATER, SEWER, STREET)
UNCOVERED STORAGE
SPOILS/ORGANICS
SUBTOTAL
TOTAL
EXIST
(GEOR
PARKING
(FLEET & FACILITIES)
UNCOVERED FLEET
9x20
10x30
15x45
FLEET MAINTENANCE PARKING
STAFF
TOTAL
EXIST
(GE
INTERIOR PROGRAM
(FLEET & FACILITIES)
OFFICE
HEALTH & WELLBEING
(BREAKROOM / RECOVERY)
MEETING SPACE
SHOP
OPERATIONS STORAGE
BUILDING SUPPORT
(LOCKER ROOM /
BUILDING UTILITIES)
SUBTOTAL
EXIST
(GEOR
FLEE
T
M
A
I
N
T
E
N
A
N
C
E
SPOILS
SPOILS
COVERED STORAGE UNCOVERED
STORAGEUNCOVERED STORAGEUNCOVERED STORAGE
VEHI
C
L
E
M
A
I
N
T
E
N
A
N
C
E
P
A
R
K
I
N
G
WASH RACKUNCOVERED
STORAGE
POLICE
IMPOUND
TUKWILA INTERNATIONAL BLVDSOUTH 112TH ST
TUKWILA PUBLIC WORKS FACILITY: PHASING - PHASE 1 SITE TEST-TO-FIT
FACILITIESSPOILSESTIMATED CONSTRUCTION COST - $5,800,000
• HEISER BUILDING T.I. - $4.4 MILLION
• PERMANENT SITE STRUCTURES - $1.5 MILLION
• SITE IMPROVEMENTS - $800K
ESTIMATED SOFT COSTS - $2,800,000
THESE COSTS ARE TYPICALLY PAID FOR BY THE OWNER AND ARE IN
ADDITION TO THE
CONTRACTOR’S COSTS. THESE COSTS INCLUDE:
• A/E FEES- ARCHITECT AND CONSULTANTS UNDER THE ARCHITECT’S
CONTRACT. (11.5%)
• ENGINEERING FEES AND STUDIES - OTHER PROJECT SPECIFIC
CONSULTANTS NOT UNDER THE
• ARCHITECT’S CONTRACT (EX: ENVIRONMENTAL IMPACT, GEOTECH,
SURVEY, LOCATION WORK, ETC). (3.5%)
• PERMITS AND FEES- INCLUDES MUP, BUILDING PERMITS, FIRE
DEPARTMENT REVIEW, ETC. (2%)
• COMMISSIONING- THIRD PARTY SYSTEM COMMISSIONING. (1%)
• WA STATE SALES TAX. (10%)
• FURNITURE, FIXTURES AND EQUIPMENT ALLOWANCE. (1.5%)
• OWNER’S CONTINGENCY. (10%)
ESTIMATED TOTAL PROJECT COST - $9,500,000
NOTE: CONSTRUCTION COSTS AND SOFT COSTS WILL BE MORE
ACCURATE ONCE DESIGN PROGRESSES168
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 13
VEHICLE ACCESS
FLEET MAINTENANCE
OFFICE + SUPPORT
FACILITIES SHOPS
FACILITIES STORAGE
SPOILS/ORGANICS
FLEX/OVERNIGHT PARKING
-
-
Date:
Revisions:
Drawn by:
Checked:
Scale:
No.Date Remarks
1/16" = 1'-0"9/19/2019 1:15:08 PMPD 1.2
TUKWILA
PUBLIC WORKS
6/25/2019
Author
Checker
FACILITY
TEST-TO-FIT
11231 E MARGINAL WAY S
TUKWILA, WA 98168
PHASE 1 FLOOR
PLAN - GEORGE
LONG
1/16" = 1'-0"1 FIRST FLOOR PLAN - HEISER BUILDING - OPTION 2 - PHASE 1
1/16" = 1'-0"2 SECOND FLOOR PLAN - HEISER BUILDING - OPTION 2 - PHASE 1
PROGRAM
(FLEET & FACILITIES)
OFFICE
HEALTH & WELLBEING
(BREAKROOM / RECOVERY)
MEETING SPACE
SHOP
OPERATIONS STORAGE
BUILDING SUPPORT
(LOCKER ROOM /
BUILDING UTILITIES)
TOTAL
EXISTING AREA
(GEORGE LONG)
2,645 SF
780 SF
240 SF
8,110 SF
3,450 SF
995 SF
16,220 SF
PHASE 1 PROGRAM SUMMARY
DELTA
+3%
+1%
0%
+10%
+14%
+12%
+10%
REQUIRED AREA
1,810 SF
900 SF
375 SF
10,695 SF
4,770 SF
2,070 SF
20,620 SF
PROVIDED AREA
(HEISER)
1,865 SF
905 SF
375 SF
11,760 SF
5,420 SF
2,320 SF
22,645 SF
EXISTING AREA
(LONG ACRES)
-
-
-
-
-
-
-
0 2' 4' 8'20'16'
VEHICLE ACCESS
FLEET MAINTENANCE
OFFICE + SUPPORT
FACILITIES SHOPS
FACILITIES STORAGE
SPOILS/ORGANICS
FLEX/OVERNIGHT PARKING
-
-
Date:
Revisions:
Drawn by:
Checked:
Scale:
No.Date Remarks
1/16" = 1'-0"9/19/2019 1:15:08 PMPD 1.2
TUKWILA
PUBLIC WORKS
6/25/2019
Author
Checker
FACILITY
TEST-TO-FIT
11231 E MARGINAL WAY S
TUKWILA, WA 98168
PHASE 1 FLOOR
PLAN - GEORGE
LONG
1/16" = 1'-0"1 FIRST FLOOR PLAN - HEISER BUILDING - OPTION 2 - PHASE 1
1/16" = 1'-0"2 SECOND FLOOR PLAN - HEISER BUILDING - OPTION 2 - PHASE 1
PROGRAM
(FLEET & FACILITIES)
OFFICE
HEALTH & WELLBEING
(BREAKROOM / RECOVERY)
MEETING SPACE
SHOP
OPERATIONS STORAGE
BUILDING SUPPORT
(LOCKER ROOM /
BUILDING UTILITIES)
TOTAL
EXISTING AREA
(GEORGE LONG)
2,645 SF
780 SF
240 SF
8,110 SF
3,450 SF
995 SF
16,220 SF
PHASE 1 PROGRAM SUMMARY
DELTA
+3%
+1%
0%
+10%
+14%
+12%
+10%
REQUIRED AREA
1,810 SF
900 SF
375 SF
10,695 SF
4,770 SF
2,070 SF
20,620 SF
PROVIDED AREA
(HEISER)
1,865 SF
905 SF
375 SF
11,760 SF
5,420 SF
2,320 SF
22,645 SF
EXISTING AREA
(LONG ACRES)
-
-
-
-
-
-
-
0 2' 4' 8'20'16'
VEHICLE BAYS
VEHICLE BAY
MAC
MACHINE SHOP
TIRE STORAGE
TIRE SHOP
FACILITIES STORAGE
WELDING
EQUIP
MAINT.
SHOP
FACILITIES PARTS
MEETING
SPACE
FLEET
STORAGE
COMPRESSOR
BUILDING SUPPORT
VEHICLE ACCESS
FLEET MAINTENANCE
OFFICE + SUPPORT
FACILITIES SHOPS MOTORCYCLE BAY FACILITIES STORAGE
SPOILS/ORGANICS BUILDING SUPPORTOFFICE
HEALTH/WELLNESS
OFFICE
BUILDING
SUPPORT
FLEX/OVERNIGHT PARKING
BUILDING
SUPPORT
7/2/2019 12:51:44 PM1/16" = 1'-0"1 FIRST FLOOR PLAN - HEISER BUILDING - OPTION 2 - PHASE 1
1/16" = 1'-0"2 SECOND FLOOR PLAN - HEISER BUILDING - OPTION 2 - PHASE 1
VEHICLE BAYS
VEHICLE BAYS
VEHICLE BAYSVEHICLE BAYSMACHINE SHOP FLEETS PARTSFLEETS STORAGEMACHINE SHOPTIRE
STORAGE
TIRE
SHOP
WELDING SURPLUS
PARTS
FACILITIES
STORAGE
FACILITIES
PARTS
EQUIP
MAINT.
SHOP
HEALTH /
WELLNESS
LOCKER ROOMSOFFICE
OFFICE MEETING
SPACE
STORAGE
LOCKER
ROOMS
SPOILS
ORGANICS
TUKWILA PUBLIC WORKS FACILITY: PHASING - PHASE 1 TEST-TO-FIT
HEISER T.I. ESTIMATED CONSTRUCTION COST -
$4.4 MILLION
• SEISMIC UPGRADES
• HVAC UPGRADES
• REQUIRED REPAIRS (ROOF, WALLS)
• LOCKER ROOMS/OFFICES/MEETING
• SHOP BUILD OUT
• FIRE PROTECTION MODIFICATIONS
• PLUMBING UPGRADES
NOTE: CONSTRUCTION COSTS AND SOFT
COSTS WILL BE MORE ACCURATE ONCE DESIGN
PROGRESSES
TENANT IMPROVEMENT TO RELOCATE GEORGE
LONG SHOPS INTO THE HEISER BUILDING
169
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 14
TUKWILA PUBLIC WORKS FACILITY: PHASE 1 TI - 60% DESIGN PROGRAM/PLAN
DN
J
G
C
A
E
WELDING SHOP
MACHINE SHOP
TIRE SHOP
TIRE STORAGE
CUSTODIAL /
FACILITIES STORAGE
FLEET OFFICE
FACILITIES /
EQUIPMENT MAINT
VEHICLE MAINTENANCE
COMPRESSOR
VM MAINT STORAGEFIRE RISERFLEET PARTS
525 SF
170 SF
FILE STOR
CUSTODIAL OFFICE LUNCH / LRG MTG
ADMIN
W RR / LOCKER
M RR / LOCKER
LAUNDRY
FLEET PARTS
FLEET PARTS
8,445 SF (PROPOSED)
5,865 SF (EXISTING)
+2,580 SF [+44%]
VEHICLE
MAINTENANCE
VEHICLE
MAINTENANCE COPY FLEET FLEX SPACE
1,385 SF (PROPOSED)
VEHICLE
MAINTENANCE
18 SF (PROPOSED)
640 SF (PROPOSED)
335 SF (EXISTING)
+305 SF [+91%]
1,915 SF (PROPOSED)
1,440 SF (EXISTING)
+475 SF [+33%]1,060 SF (PROPOSED)
1,225 SF (EXISTING)
-165 SF [-13%]
670 SF (PROPOSED)
400 SF (EXISTING)
+270 SF [+68%]
920 SF (PROPOSED)
1,082 SF (EXISTING)
-162 SF [-15%]
690 SF (PROPOSED)
450 SF (EXISTING)
+240 SF [+53%]
450 SF (PROPOSED)
285 SF (EXISTING)
+165 SF [+58%]
180 SF (PROPOSED)
170 SF (EXISTING)
+10 SF [+6%]510 SF (PROPOSED)
240 SF (EXISTING)
+270 SF [+113%]
325 SF (PROPOSED)
445 SF (EXISTING)
-120 SF [-27%]
315 SF (PROPOSED)
240 SF (EXISTING)
+75 SF [+31%]
120 SF (PROPOSED)
80 SF (EXISTING)
+40 SF [+50%]
40 SF (PROPOSED)
50 SF (EXISTING)
-10 SF [-20%]
85 SF (PROPOSED)
190 SF (EXISTING)
-105 SF [-55%]
285 SF (PROPOSED)
475 SF (EXISTING)
-190 SF [-40%]
LOBBY
95 SF (PROPOSED)
95 SF (EXISTING)
0 SF [0%]49' - 5" +/-23' - 1" +/-26' - 3" +/-17' - 11" +/-116' - 7" +/-SEE NOTE TO LEFT
SEE NOTE TO LEFT
SEE NOTE TO RIGHT
SEE NOTE TO LEFT
FAC SUPER
116 SF (PROPOSED)
120 SF (EXISTING)
-4 SF [-3%]
FAC FOREMAN
75 SF (PROPOSED)
(E) SHARED OFFICE
FAC TECH /
HEAD CUST
115 SF (PROPOSED)
200 SF (EXISTING)
85 SF [-43%]
LAUNDRY
15 SF (PROPOSED)
KEY EQUIP
30 SF (PROPOSED)
13121110987654321
C
E
8.1
26' - 3" +/-221' - 10" +/-
RECORD / FILE STORAGE
MEZZANINE STORAGE
565 SF (PROPOSED)
SURPLUS PARTS STORAGE
7' - 8" +/-20' - 2" +/-20' - 0" +/-20' - 0" +/-20' - 1" +/-20' - 1" +/-20' - 1" +/-30' - 3" +/-3' - 8" +/- 18' - 9" +/-20' - 1" +/-18' - 11" +/-
2' - 2" +/-
655 SF (PROPOSED)
1,152 SF (EXISTING)
-497 SF [-43%]
720 SF (PROPOSED)
450 SF (EXISTING)
+270 SF [+60%]
GENDER NEUTRAL WC
45 SF (PROPOSED)
35 SF (EXISTING)
+10 SF [+29%]
VEHICLE ACCESS
OFFICE + SUPPORT
SHOPS
STORAGE
FLEETS & FACILITIES BUILDING PROGRAM SUMMARY
PROPOSED AREA
15,053 SF
3,206 SF
2,630 SF
3,630 SF
24,519 SF
EXISTING AREA
(GEORGE LONG)
10,322 SF
2,345 SF
2,463 SF
1,744 SF
16,874 SF
DELTA
+4,731 SF [+46%]
+861 SF [+37%]
+167 SF [+7%]
+1,886 SF [108%]
+7,645 SF [+45%]
FLEETS
FACILITIES / CUSTODIAL
SHARED
(MEETING / LOCKER ROOM /
MEZZANINE STORAGE)
CIRCULATION / MECHANICAL
TOTAL
LEGEND
CIRCULATION / MECHANICAL
Date:
Revisions:
Drawn by:
Checked:
Scale:
No.Date Remarks
NOT FOR CONSTRUCTIONAs indicated
5/1/2020 10:17:57 AMA2.7
TUKWILA
PUBLIC WORKS
05/01/ 20
MF
AH
FLEETS &
FACILITIES
BUILDING
60% DESIGN
11210 TUKWILA INTERNATIONAL BLVD
TUKWILA, WA 98168
PROGRAM
COMPARISION
FIRST FLOOR PLAN - PROGRAM AREA
3/32" = 1'-0"2 SECOND FLOOR PLAN - PROGRAM AREA
WELDING SHOP
MACHINE SHOP
AINTENANCE
COMPRESSOR
VM MAINT STORAGE
525 SF
170 SF
OSED)
NG)
4%]
VEHICLE
MAINTENANCE
1,060 SF (PROPOSED)
1,225 SF (EXISTING)
-165 SF [-13%]
670 SF (PROPOSED)
400 SF (EXISTING)
+270 SF [+68%]
SEE NOTE TO LEFT
VEHICLE ACCESS
OFFICE + SUPPORT
SHOPS
STORAGE
FLEETS & FACILITIES BUILDING PROGRAM SUMMARY
PROPOSED AREA
15,053 SF
3,206 SF
2,630 SF
3,630 SF
24,519 SF
EXISTING AREA
(GEORGE LONG)
10,322 SF
2,345 SF
2,463 SF
1,744 SF
16,874 SF
FLEETS
FACILITIES / CUSTODIAL
SHARED
(MEETING / LOCKER ROOM /
MEZZANINE STORAGE)
CIRCULATION / MECHANICAL
TOTAL
LEGEND
CIRCULATION / MECHANICAL
0 16'8'1' 4'2'170
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 15
TUKWILA PUBLIC WORKS FACILITY: PHASE 1 TI - 90% DESIGN PROGRAM/PLAN
DN
J
G
C
A
E
WELDING SHOP
MACHINE SHOP
TIRE SHOP
TIRE STORAGE
CUSTODIAL /
FACILITIES STORAGE
FLEET OFFICE
FACILITIES /
EQUIPMENT MAINT
VEHICLE MAINTENANCE
COMPRESSOR
VM MAINT STORAGEFIRE RISERFLEET PARTS
525 SF
170 SF
FILE STOR
CUSTODIAL OFFICE LUNCH / LRG MTG
ADMIN
W RR / LOCKER
M RR / LOCKER
LAUNDRY
FLEET PARTS
FLEET PARTS
8,445 SF (PROPOSED)
5,865 SF (EXISTING)
+2,580 SF [+44%]
VEHICLE
MAINTENANCE
VEHICLE
MAINTENANCE COPY FLEET FLEX SPACE
1,385 SF (PROPOSED)
VEHICLE
MAINTENANCE
18 SF (PROPOSED)
640 SF (PROPOSED)
335 SF (EXISTING)
+305 SF [+91%]
1,915 SF (PROPOSED)
1,440 SF (EXISTING)
+475 SF [+33%]1,060 SF (PROPOSED)
1,225 SF (EXISTING)
-165 SF [-13%]
670 SF (PROPOSED)
400 SF (EXISTING)
+270 SF [+68%]
920 SF (PROPOSED)
1,082 SF (EXISTING)
-162 SF [-15%]
690 SF (PROPOSED)
450 SF (EXISTING)
+240 SF [+53%]
450 SF (PROPOSED)
285 SF (EXISTING)
+165 SF [+58%]
180 SF (PROPOSED)
170 SF (EXISTING)
+10 SF [+6%]510 SF (PROPOSED)
240 SF (EXISTING)
+270 SF [+113%]
325 SF (PROPOSED)
445 SF (EXISTING)
-120 SF [-27%]
315 SF (PROPOSED)
240 SF (EXISTING)
+75 SF [+31%]
120 SF (PROPOSED)
80 SF (EXISTING)
+40 SF [+50%]
40 SF (PROPOSED)
50 SF (EXISTING)
-10 SF [-20%]
85 SF (PROPOSED)
190 SF (EXISTING)
-105 SF [-55%]
285 SF (PROPOSED)
475 SF (EXISTING)
-190 SF [-40%]
LOBBY
95 SF (PROPOSED)
95 SF (EXISTING)
0 SF [0%]49' - 5" +/-23' - 1" +/-26' - 3" +/-17' - 11" +/-116' - 7" +/-SEE NOTE TO LEFT
SEE NOTE TO LEFT
SEE NOTE TO RIGHT
SEE NOTE TO LEFT
FAC SUPER
116 SF (PROPOSED)
120 SF (EXISTING)
-4 SF [-3%]
FAC FOREMAN
75 SF (PROPOSED)
(E) SHARED OFFICE
FAC TECH /
HEAD CUST
115 SF (PROPOSED)
200 SF (EXISTING)
85 SF [-43%]
LAUNDRY
15 SF (PROPOSED)
KEY EQUIP
30 SF (PROPOSED)
13121110987654321
C
E
8.1
26' - 3" +/-221' - 10" +/-
RECORD / FILE STORAGE
MEZZANINE STORAGE
565 SF (PROPOSED)
SURPLUS PARTS STORAGE
7' - 8" +/-20' - 2" +/-20' - 0" +/-20' - 0" +/-20' - 1" +/-20' - 1" +/-20' - 1" +/-30' - 3" +/-3' - 8" +/- 18' - 9" +/-20' - 1" +/-18' - 11" +/-
2' - 2" +/-
655 SF (PROPOSED)
1,152 SF (EXISTING)
-497 SF [-43%]
720 SF (PROPOSED)
450 SF (EXISTING)
+270 SF [+60%]
GENDER NEUTRAL WC
45 SF (PROPOSED)
35 SF (EXISTING)
+10 SF [+29%]
VEHICLE ACCESS
OFFICE + SUPPORT
SHOPS
STORAGE
FLEETS & FACILITIES BUILDING PROGRAM SUMMARY
PROPOSED AREA
15,053 SF
3,206 SF
2,630 SF
3,630 SF
24,519 SF
EXISTING AREA
(GEORGE LONG)
10,322 SF
2,345 SF
2,463 SF
1,744 SF
16,874 SF
DELTA
+4,731 SF [+46%]
+861 SF [+37%]
+167 SF [+7%]
+1,886 SF [108%]
+7,645 SF [+45%]
FLEETS
FACILITIES / CUSTODIAL
SHARED
(MEETING / LOCKER ROOM /
MEZZANINE STORAGE)
CIRCULATION / MECHANICAL
TOTAL
LEGEND
CIRCULATION / MECHANICAL
Date:
Revisions:
Drawn by:
Checked:
Scale:
No.Date Remarks
As indicated
8/26/2020 11:28:05 AMA2.7
TUKWILA
PUBLIC WORKS
08/26/20
MF
AH
FLEET &
FACILITIES
BUILDING
100% DESIGN
11210 TUKWILA INTERNATIONAL BLVD
TUKWILA, WA 98168
PROGRAM
COMPARISION
FIRST FLOOR PLAN - PROGRAM AREA
3/32" = 1'-0"2 SECOND FLOOR PLAN - PROGRAM AREA
WELDING SHOP
MACHINE SHOP
AINTENANCE
COMPRESSOR
VM MAINT STORAGE
525 SF
170 SF
OSED)
NG)
4%]
VEHICLE
MAINTENANCE
1,060 SF (PROPOSED)
1,225 SF (EXISTING)
-165 SF [-13%]
670 SF (PROPOSED)
400 SF (EXISTING)
+270 SF [+68%]
SEE NOTE TO LEFT
VEHICLE ACCESS
OFFICE + SUPPORT
SHOPS
STORAGE
FLEETS & FACILITIES BUILDING PROGRAM SUMMARY
PROPOSED AREA
15,053 SF
3,206 SF
2,630 SF
3,630 SF
24,519 SF
EXISTING AREA
(GEORGE LONG)
10,322 SF
2,345 SF
2,463 SF
1,744 SF
16,874 SF
FLEETS
FACILITIES / CUSTODIAL
SHARED
(MEETING / LOCKER ROOM /
MEZZANINE STORAGE)
CIRCULATION / MECHANICAL
TOTAL
LEGEND
CIRCULATION / MECHANICAL
0 16'8'1' 4'2'171
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 16
TUKWILA PUBLIC WORKS FACILITY: PHASE 1 TI - LOCKER ROOM172
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 17
TUKWILA PUBLIC WORKS FACILITY: PHASE 1 TI - BREAK ROOM/CONFERENCE
173
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 18
TUKWILA PUBLIC WORKS FACILITY: : PHASE 1 TI - VEHICLE MAINTENANCE174
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 19
TUKWILA PUBLIC WORKS FACILITY: PHASE 1 TI - COST PLAN UPDATE Tukwila Public Works - Fleet Facilities BldgTukwila Public Works - Fleet Facilities BldgTukwila Public Works - Fleet Facilities BldgTukwila Public Works - Fleet Facilities Bldg
8/27/2020
Scope Description Budget Classification Construction Cost
Cost
Why Improved seismic performance, upgrades for occupant and environmental health & safety
Cost $278,613
Why Improved operational efficiencies and security
Cost $32,180
Why (E) below grade piping condition unknown, code required infrastructure
Cost $43,010
Why (E) below grade lines in need of replacement
Cost $596,160
Why Ensure building is fully functional and operational to support Emergency OperationsAlternate $4,928,268
$4,928,268
TI Project+ Seismic upgrades to existing building to meet Life Safety occupancy
+ HVAC upgrades, Vehicle Exhaust, Weld Exhaust, Controls
+ Plumbing, Trench Drains, Oil/Water separator, Emergency Eye/Shower
+ Interior Offices/Locker Rooms/Showers
+ Electrical: Fire alarm, lighting, outlets
+ Fire Protection
60% Design
Requiredx
Requiredx $278,613
Requiredx $32,180
Previously budgeted as
"Operations and
Maintenance" expense Requiredx $596,160
$43,010Base ScopeSANITARY SEWER+ Replace below slab sanitary sewer line from locker rooms to exterior 'Y' connection north of
existing building below asphalt
+ Sawcut existing concrete slab, excavate, and pour back concrete
Scope add/revision during
design.RequiredWATER LINE REPLACE+ Provide new backflow preventer at water line entry
+ Provide overhead pipe from water service entry to reduce pressure valve in paint booth
addition.
+ Provide new piping to hose bibs, abandon (e) below grade water pipes
Scope add/revision during
design.OVERHEAD DOORS+ Replace existing overhead doors in poor condition
+ Provide motorized openers at all OH doors
Previously budgeted as
"Operations and
Maintenance" expense
Scope Additionsx
Construction Costs $5,878,230EMERGENCY GENERATOR+ Provde 450kw emergency generator to provide backup power for building operations
175
TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY | TRANSPORTATION & INFRASTRUCTURE COMMITTEE | 08 31 2020 | 20
TUKWILA PUBLIC WORKS FACILITY: PHASE 1 TI - SCHEDULE
ID Task Name Duration Start Finish
1 City of Tukwila Public Works Design Schedule 503 days Tue 10/8/19 Wed 10/13/21
2 Master Plan Presentation 40 days Tue 10/8/19 Fri 12/6/19
11 Owner Performed Work 174 days Mon 12/9/19 Fri 8/14/20
17 Design and Documentation 205 days Fri 12/6/19 Mon 9/28/20
46 Bidding 37 days Wed 9/23/20 Mon 11/16/20
54 Construction 149 days Mon 11/16/20 Tue 6/29/21
60 Closeout 75 days Wed 6/30/21 Wed 10/13/21
Design and Documentation
Bidding
Construction
W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W TAug 23, '20 Aug 30, '20 Sep 6, '20 Sep 13, '20 Sep 20, '20 Sep 27, '20 Oct 4, '20 Oct 11, '20 Oct 18, '20 Oct 25, '20 Nov 1, '20 Nov 8, '20 Nov 15, '20 Nov 22, '20 Nov 29, '20 Dec 6, '20 Dec 13, '20 Dec 20, '20 Dec 27, '20 Jan 3, '21 Jan 10, '21 Jan 17, '21 Jan 24, '21 Jan 31, '21 Feb 7, '21 Feb 14, '21 Feb 21, '21 Feb 28, '21 Mar 7, '21
Tukwila PW Consolidated Facility - Phase 1
Construction
Closeout
T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F
Mar 14, '21 Mar 21, '21 Mar 28, '21 Apr 4, '21 Apr 11, '21 Apr 18, '21 Apr 25, '21 May 2, '21 May 9, '21 May 16, '21 May 23, '21 May 30, '21 Jun 6, '21 Jun 13, '21 Jun 20, '21 Jun 27, '21 Jul 4, '21 Jul 11, '21 Jul 18, '21 Jul 25, '21 Aug 1, '21 Aug 8, '21 Aug 15, '21 Aug 22, '21 Aug 29, '21 Sep 5, '21 Sep 12, '21 Sep 19, '21 Sep 26, '21 Oct 3, '21 Oct 10, '21 Oct 17, '21 Oct 24, '21 Oct 31, '21 Nov 7, '21
Tukwila PW Consolidated Facility - Phase 1176
City of Tukwila
Facilities Needs Assessment
and Feasibility Study
Phase 4
Steering Committee Recommendations
December 14, 2015
Committee of the Whole
1177
2
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015
Introduction
2
Tonight’s Presentation
►Process Refresher
►Phase 1 Refresher
►Phase 2 Refresher
►Phase 3 –Steering Committee Recommended
Alternatives
►Phase 4
►Steering Committee Recommended Funding and
Phasing
►Community Outreach and Engagement
►What’s next?178
3
Process
3
Community Outreach and Engagement
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015
179
4
Facility Space Needs
4
Phase 1 Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015
0 50,000 100,000 150,000 200,000 250,000
144,044 sq. ft.
205,237 sq. ft.
235,567 sq. ft.
EXISTINGSPACE
2013 NEEDS
2040 NEEDS180
5
Assessment of Existing Facilities
Phase 2
5
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015
6300 Bldg
TCCGolfMaint.
Fire St #53George Long
Minkler Shop
Fire Stn #51
Fire Stn #52
Fire Stn #54
maintainremodel
-12
-12
-12
+7
+5 +9
-13
-14
-15
Unsuitable condition Suitable condition
+1 +5 +7 +9-12-13-14-15
rebuild
City Hall
181
6
Steering Committee Recommended Alternatives
Phase 3
6
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015
Public Safety Building $25.5 M
Police & Courts combined in a new location.
City Shops Facility $26.2 M
Both current shops demolished and new shops combined on a new location,
either concurrently with or after the Public Safety Building
City Hall Campus $18.1 M
6300 to be demolished and City Hall expanded on current
location after move-in to new Public Safety Building. 20162018202020222024202620282030203220342036203820402019 move-in
2034 move-in
2036 move-in
2019 move-in
2022 move-in
@
p
G182
7
Steering Committee Recommended
Funding and Financing
Phase 4
7
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015
183
8
Recommended Community Outreach
►Road Show
TIBAC, COPCAB, Tukwila Rotary, Southcenter Rotary, Southwest King Chamber of Commerce, Tukwila Historical Society, Equity and Diversity Commission, Library Advisory Board, Arts Commission, Parks Commission and Sustain the Pool
►Other
Draft Report and Summary on website
Narrated video of Road Show on website and TukTV
TukTV Tukwila, Your Community episode
Reporter –City Pages
E-Hazelnut
Mailing
Open House
Social media
Internal communications
Phase 4
8
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015184
9
What’s next?
Phase 4
9
NEXT STEP TARGET DATE
Council review of Steering Committee
Recommendations
December 14, 2015
Public Outreach January/February 2016
Council Plan Adoption March 2016
Council Selection of Funding Program March 2016
Pursue Funding Program April 2016
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015
185
1010
Questions?
Facilities Needs Assessment and Feasibility Study
STEERING COMMITTEE
RECOMMENDATIONS
December 14, 2015186
The City of Tukwila has developed the Public Safety Plan to address the needs of
the City’s first responders. The Public Safety Plan consists of:
• A voter-approved Public Safety Bond to pay for critical needs of first responders.
• A consolidated shops facility, paid for through an equal contribution of existing
General and Utility Funds.
Public Safety Bond
On the November 8, 2016 General Election ballot, the voters of Tukwila will be asked
to approve a bond to pay for:
• Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54);
• Guaranteed funding for fire equipment and apparatus – such as fire trucks
and other life/safety tools – for the life of the 20-year bond; and
• Construction of a Justice Center to house the Tukwila Police Department and
Tukwila Municipal Court.
Sixty percent of the votes cast must be in favor of the measure for it to pass.
The Public Safety Bond would cost a homeowner $0.47 per $1,000 of assessed
value. (Your home’s assessed value can be found on the King County Assessor’s
home page.) As an example, for an owner of a home assessed at $250,000, the
bond would cost an average of $116 per year (250 X $0.47). To calculate the cost per
your assessed value, do the following computation:
Consolidated Shops Facility
Public Works provides critical first response to a variety of issues. When roads need
to be closed, water mains break, and Police and Fire need help with emergencies,
Public Works staff are who is called upon. Currently, the City shops are housed
in two locations, both of which are in the flood plain and seismically unsafe. As
such, the Public Safety Plan calls for the construction of a new, consolidated Public
Works shops facility, paid for equally by the General Fund through efficiencies, as
well as the Utility Funds within the existing rate structure.
CITY OF TUKWILA
Your average cost per year
for the Public Safety Bond
Assessed value
1,000Divided by = X X times $0.47 =
About Tukwila’s Public Safety Plan
187
FREQUENTLY ASKED
QUESTIONS
Where can I get
more information?
Visit TukwilaWA.gov/PublicSafetyPlan to read more details about the plan.
You can also email PublicSafetyPlan@TukwilaWA.gov with any questions.
Tours of Tukwila’s public safety buildings can be scheduled by calling 206-433-1850.
Why does the City need this Public Safety Plan?
The City has been investigating how to ensure full funding
for fire service in the City of Tukwila, as well as replacing the
seismically unsound and inefficient public safety facilities that
include three fire stations and the two Public Works shops.
In the event of a major earthquake, flood or other disaster,
it is critical that these first responders are able to deploy
throughout the City. Additionally, these aging facilities were
constructed at a time when the City had less than one-fifth of its
current population and required significantly less services and
employees to meet the community’s needs. Finally, modern
standards and mandates have made the existing fire stations,
City shops, Municipal Court and Police Department obsolete.
What are the proposed levels of service
in the public safety plan?
The plan sustains the current level of services for Police, Fire and
Public Works for the near term, and allows for growth over the life
of the bond. For instance, additional fire apparatus is included
in future years to address expected growth in the community.
Facilities will be constructed in such a way that they can be easily
and economically expanded when the need arises.
What is the cost of the different components
of the Public Safety Plan?
Fire Station 51 ........................................$10 million
Fire Station 52 ..........................................$5 million
Fire Station 54 ..........................................$6 million
Fire Equipment & Apparatus ...............$21 million
Justice Center ........................................$26 million
Consolidated City Shops......................$26 million
Detailed cost breakdowns – including pricing information on
land acquisition, engineering, construction, contingency and
more – can be found at TukwilaWA.gov/PublicSafetyPlan.
Who pays for the Public Safety Plan?
The City will use equal contributions of existing General Fund
and utility funds within the existing rate structure to pay for the
cost associated with the consolidated Public Works shops. The
Public Safety Bond will be paid by property owners and, just like
the current breakdown of existing property taxes, more than 80%
will be paid by commercial/industrial property owners. Home-
owners will pay less than 20% of the overall cost of the bond.
Why fund fire apparatus and equipment in the bond?
Fire trucks and equipment are expensive and must be purchased
on a regular schedule to provide the most benefit to the
community and be outfitted with key technologies. Including
these critical life/safety components in a public safety bond
ensures they are fully-funded for twenty years and are not subject
to downturns in the economy similar to what the region faced
in 2008. The total cost of fire equipment and apparatus is $21
million over the next twenty years. The full purchase schedule
can be found at TukwilaWA.gov/PublicSafetyPlan.
Have locations been determined for
these new public safety facilities?
The only determination for the siting of a new facility is that we
know that Fire Station 51 will move to a location at Southcenter
Parkway & South 180th, per the Tukwila South Development
Agreement. No other decisions have been made regarding siting
of the other public safety facilities. The City will engage in a
community siting process at the appropriate time.
How is the Public Works Shops being funded?
Half of the funding comes from the Water, Sewer and Surface
Water funds, which must be spent on utility-related issues.
These costs can be absorbed within the existing rate structure as
reserves in the funds rise and other bonds from previous projects
are paid back. Debt service payments for the shops represents
less than 6% of all funds on an annual basis. The other half of
the funding for the shops will come from the City’s General Fund,
achieved through efficiencies and continuing today’s level of
service.
What guarantees are in place to ensure that the
City will use this funding for what it says it will?
State law RCW 84.52.056 restricts how voter-approved bonds
can be spent. They can only be spent on what is included in the
ballot. Should the City for some reason not need the full amount
listed in the ballot title, the City Council has the ability to either
not bond the full amount, or use any excess bond funds to payoff
(redeem) the bonds early (before the maturity date). In addition,
the City Council created a bond oversight committee that will
assist the City Council in its oversight role.
What role will the community have
in the siting and design of these buildings?
The City Council and Administration share a desire for robust
public engagement around siting and design of the three
fire stations, the Justice Center housing the Tukwila Police
Department and Municipal Court, and the Public Works Shops.
The City will create a community advisory council on siting and
design, and hold meetings, charettes and other visioning events.
188
UPDATED: 12/08/15
City of Tukwila
INVESTING IN TUKWILA:
ESSENTIAL GOVERNMENT SERVICES FACILITIES PLAN 2015-2040
This Facilities Plan for Essential Government Services provides a roadmap for the City of Tukwila to build
the necessary facilities to ensure long-term financial sustainability, optimize organizational efficiencies, and
maximize public safety. The process was led by a Steering Committee comprised of community volunteers,
City Council members, and City administrators, with architectural and public finance consulting support.
The resulting plan is based on a robust facility needs assessment including an estimate of current and future
facility needs and a defensible assessment of current facility condition and suitability. It includes a
destination, that is, a planning-level description of the City’s facilities needs to 2040 as well as potential
funding pathways the City can pursue. The report provides an important knowledge basis and flexible
planning tools to help the City and the community move forward to address the facility needs for essential
government services in a manner that reflects Tukwila’s vision and goals.
PHASE 1: FACILITY SP ACE NEEDS
Using contemporary space assumptions, Tukwila’s current
essential government services need roughly 205,237
square feet of space to support efficient operations.
This includes general office space, shops, fire stations,
and public safety facilities.
Using a conservative estimate of future population and
employment growth, Tukwila is projected to need
235,567 square feet of space by 2040, with the
greatest growth occurring in public safety, fire stations,
and shops.
Current facilities are undersized for current needs, and
projected to be even more undersized in the future.
FIGURE 1: TUKWILA SPACE NEEDS
PHASE 2: ASSESSMENT OF EXISTING FACILITI ES
The City’s existing facilities were evaluated by outside experts according to criteria established by the
Steering Committee and staff, and reflecting the priorities set out in the City’s Strategic Plan. Based on the
cumulative scores across the criteria the Steering Committee made recommendations on whether the
facilities should be replaced, remodeled, or maintained for continued City use.
FIGURE 2: FACILITY ASSESSMENT OF SUITABILITY RESULTS
City Hall
Unsuitable conditionSuitable condition+1
Golf
Maintenance
+5
Fire Station #53
+7
Tukwila
Community Center
+9
Fire Station #54
-12
Fire Station #52
6300 Building
-13
Fire Station #51
-14
Minkler Shop
-15
George Long
Shop
189
Based on the cumulative scores across the criteria, the Parks and Golf Maintenance building, the Tukwila
Community Center, and Fire Station #53 all had attributes and strengths that outweighed any deficiencies,
making these facilities suitable for maintaining. Both shops (Minkler and George Long), the 6300 Building,
and the other three Fire Stations all had deficiencies that outweighed their attributes, making these
facilities candidates for demolition and replacement. City Hall had both deficiencies and attributes that
balanced one another. The analysis demonstrated a number of significant deficiencies in City Hall’s design
and systems, however the high quality of original construction, familiarity of the public with its location, and
the distinctive architectural character led the Committee to recommend City Hall be remodeled rather than
demolished and replaced.
PHASE 3: RECOMMENDATIONS
Alternatives were developed based on the
condition and suitability of existing buildings, a
study of the ideal adjacencies among workgroups,
and additional criteria set forth in discussions with
the public, City Council, the Steering Committee,
and staff. The Steering Committee
recommendations prioritize public safety functions
early in the project phasing and keep City Hall
functions at the existing site. Siting considerations
are recommended to preserve the long-term
ability for expansion. The Steering Committee also
favors a schedule that is as quick as possible,
provided effective managerial oversight and
financial feasibility, to minimize risk associated with
rising construction costs and interest rates
FIGURE 3: PREFERRED ALTERNATIVE
PHASE 4: FUNDING AND FINANCING
The Plan represents a 25 year strategy for meeting the City’s facility needs for essential government
services. The Plan offers funding and financing options, and is flexible enough to accommodate changes in
city services and circumstances. Four funding and financing alternatives were explored for their overall
impact to the City’s planned capital facility projects, impact on debt capacity, impacts to rate payers, and
overall costs. The financial analysis demonstrates the need for debt to finance some or all of the major
facility projects, and likely additional revenue generation to cover debt obligations. 63-20 financing is also
a feasible option for the Public Safety Building or City Shops Facility. The final Plan provides a funding
decision tree to guide the City’s implementation of this facilities plan. Staff recommend funding and
financing this Facilities Plan through a mix of UTGO (voted) bonds for the public safety building, 63-20
financing for the city shops facility, and LTGO (councilmanic) bonds for the City Hall improvements.
FIGURE 4: STEERING COMMITTEE RECOMMENDED FUNDING PLAN
190
Transportation & Infrastructure Committee Minutes .......................................................................................... August 17, 2020
D. Public Safety Plan – Public Works Shops History
Committee members reviewed the history of the Public Works Shop project, including
siting and acquisition, funding, master planning, and Council decision points. The Council
approved moving forward on Phase 1 in December 2019, and staff intends to return with
90% design and cost estimates in September. The Committee will continue discussion of
the project’s budget at a special meeting on August 31, 2020.
Item(s) needing follow-up
Links to listed PowerPoint presentations and reports, Update on D-20 Financing and sale
of properties, Status of Minkler Shops
Committee Recommendation
Return to Committee.
The meeting adjourned at 6:52 p.m.
Committee Chair Approval
Minutes by LH, reviewed by GL
191
City of Tukwila
City Council Transportation & Infrastructure Committee
Special Meeting Minutes
August 31, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller
Staff Present: Allan Ekberg, David Cline, Hari Ponnekanti, Vicky Carlsen, Tony Cullerton,
Han Kirkland, Gail Labanara, Bryan Still, Garron Herdt, and Henry Ancira
Guests: Adam Hutschreider, Justine Kim, Emily Moon, Steve Goldblatt, PMQA
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Public Safety Plan – Public Works Shops Budget – Part 2 of 2
Staff asked Committee for reaffirmation of going-out-to-bid with the expected bid results
received by the first week of November. Also discussed the approval process for the proposed
finance plan and will forward Parts 1 and 2 to the 09/14/2020 Committee of the Whole.
Committee reviewed the 90% design and scope for Phase 1 tenant improvements and seismic
upgrades. Staff stated that the project is on budget, on schedule, and reaffirmed with the
Committee that the project is set to go out to bid.
The next decisions for the Council are to review the bids in late October or early November as
well as determining the financing plan. Committee members requested a full a presentation of
Parts 1 and 2 be presented to the full Council at the 9/14/2020 Committee of the Whole. The
presentation would provide the full Council with an update on progress to date and financing
options to prepare for the Council's decision in November on the tenant improvement
contract and financing.
Item(s) needing follow-up
Committee requested that the Finance Director include in a memo on the City’s debt service
schedule and the City’s current bond capacity for the 9/14/20 C.O.W.
Committee Recommendation
Forward presentation to C.O.W. on 9/14/20 for full Council discussion.
The meeting adjourned at 6:32 p.m.
CDJ
Committee Chair Approval
Minutes by HP, reviewed by GL
192
Tukwila Public Safety Plan – Fire Station 51 - Monthly Report
1
TUKWILA PUBLIC SAFETY PROJECTS
Fire Station 51
SOJ
Construction Management Monthly Report
August 2020
Report Reviewed by: Justine Kim
Owner’s Representative: Shiels Obletz Johnsen (SOJ)
Architect: Weinstein A + U
GCCM: Lydig
Construction Progress:
Casework installation complete.
Landscaping install complete.
DAS installation complete and inspected.
Mechanical, Plumbing, Low Voltage, Electrical, Fire Alarm, Fire Suppression, Public Works, Planning
Inspections signed off.
Fire Final pending.
Upcoming Activities:
Architect back-punch scheduled for September 1st.
Substantial Completion/Certificate of Occupancy scheduled September 1st.
FFE items to begin to arrive September 2nd.
Wetlands landscaping to be installed late October per permit requirements.
Budget Status:
See overall TPSP budget summary updated monthly and included in monthly report package.
Change Order Status:
Change Order #12 issued in August - $149,895
Total Change Orders to date - $838,911
Schedule Status:
See TPSP master project schedule updated monthly and included in monthly report package.
Critical Issues:
The COVID-19 pandemic and associated health/safety requirements has impacted jobsite labor
productivity and materials procurement. The project team is working closely with the GC/CM to
mitigate potential cost and schedule impacts.
193
Tukwila Public Safety Plan – Fire Station 51 - Monthly Report
2
View of Building from SW Corner
View of Building from NW Corner at Rear Apron
194
Tukwila Public Safety Plan – Fire Station 51 - Monthly Report
3
View of Building from Entry Walkway
195
196
Tukwila Public Safety Plan – Fire Station 52 - Monthly Report
1
TUKWILA PUBLIC SAFETY PROJECTS
Fire Station 52
SOJ
Construction Management Monthly Report
August 2020
Report Reviewed by: Justine Kim
Owner’s Representative: Shiels Obletz Johnsen (SOJ)
Architect: Weinstein A + U
GCCM: Lydig
Construction Progress:
Fiberglass windows arrived onsite.
Irrigation installation continues.
Most aluminum windows have been installed.
Wood ceiling grid being installed.
Floor polishing ongoing.
Landscaping ongoing.
Upcoming Activities:
Driveway placement on 65th mid-September.
Overhead doors to be installed mid-September.
Casework delivery expected mid-September.
Budget Status:
See overall TPSP budget summary updated monthly and included in monthly report package.
Change Order Status:
Change Order #11 issued in August - $123,921
Change Order #12 (COVID) issued in August - $63,918
Total Change Orders to date - $711,134
Schedule Status:
See TPSP master project schedule updated monthly and included in monthly report package.
Critical Issues:
The COVID-19 pandemic and associated health/safety requirements has impacted jobsite labor
productivity and materials procurement. The project team is working closely with the GC/CM to
mitigate potential cost and schedule impacts.
197
Tukwila Public Safety Plan – Fire Station 52 - Monthly Report
2
View of Entry Plaza and Concrete Seat Walls
Guardrail and Light Post Bases Along South Side of Property
198
Tukwila Public Safety Plan – Fire Station 52 - Monthly Report
3
Soffit in Progress at South Side of App Bay
199
200
Tukwila Public Safety Plan – Justice Center - Monthly Report
1
TUKWILA PUBLIC SAFETY PROJECTS
Justice Center
SOJ
Construction Management Monthly Report
August 2020
Report Prepared by: Ethan Bernau
Report Reviewed by: Justine Kim
Owner’s Representative: Shiels Obletz Johnsen (SOJ)
Architect: DLR Group
GCCM: BNBuilders
Construction Progress:
Passed final inspections by Fire Marshal and Building Official on August 20.
Received Certificate of Occupancy from DCD on August 28.
Continued commissioning of building systems.
Continued completion of punchlist work.
Continued building systems training for City staff.
Started furniture move-in and installation.
Upcoming Activities:
Complete furniture move-in and installation.
Complete permanent fencing and gates installation at site perimeter.
Complete punchlist work.
Complete commissioning of building systems.
Complete building systems training for City staff.
Complete City move-in.
Install groundwater monitoring wells.
Budget Status:
See overall TPSP budget summary updated monthly and included in monthly report package.
Change Order Status:
Change Orders #13 for $133,403 and #14(COVID) for $86,636 issued in July.
Total Change Orders issued to date = $2,496,525.
Schedule Status:
See TPSP master project schedule updated monthly and included in monthly report package.
Critical Issues:
None.
201
Tukwila Public Safety Plan – Justice Center - Monthly Report
2
Public Plaza along TIB
Exterior Area for Staff
202
Tukwila Public Safety Plan – Justice Center - Monthly Report
3
Duwamish Feature Wall in Lobby
PD Records Office Area
203
Tukwila Public Safety Plan – Justice Center - Monthly Report
4
PD Locker Rooms
Courtroom
204
Tukwila Public Safety Plan – Fire Station 52 - Monthly Report
1
TUKWILA PUBLIC SAFETY PROJECTS
Public Works
SOJ
Construction Management Monthly Report
August 2020
Report Reviewed by: Justine Kim
Owner’s Representative: Shiels Obletz Johnsen (SOJ)
Architect: SHKS Architects
Development Progress:
Architects are competing the documents and awaiting permit comments from DCD on the Tenant
Improvement project.
Property fence installation contract has been issued
PW and DCD to work together in the vesting process for future development of the Master Plan.
Upcoming Construction Activities:
Fence installation to occur before end of 2020 – SHKS to coordinate with fence scope and timing.
Budget Status:
See overall TPSP budget summary updated monthly and included in monthly report package.
Change Order Status:
None
Schedule Status:
Project schedule to be included in the next month’s report
Critical Issues:
Heiser Tenant Improvement project is in its final phase to complete the Construction Documents
and will be ready for bid in late September / October, pending council approval.
205
9,943,234.95$
Updated 6.26.20 2,312,584.00$
City of
Seattle Self-
Certification
OMWBE State
Certification
OMWBE
Federal
Certification
SCS
Axiom Division 7 SCS 217,945$
Caliber Concrete Const WBE 394,500$
Masonry Cascade Construction SCS 310,097$
Fencing Secure-A-Site WBE 299,000$
Steel Erection CHG Building Systems SCS 168,922$
Overhead Doors Crawford Door Company SB, VOSB 102,261$
Emerald Fire LLC WBE 49,750$
Bituminous Waterproofing Inland Waterproofing WBE 10,850$
Striping Stanley Patrick Striping SCS 4,834$
Plumbing Adept Mechanical MBE MBE / DBE SCS 659,596$
Concrete Sawing Salinas Sawing & Sealing MBE 1,347$
Trucking SilverStreak Inc WBE T/M
Site Services Construction Site Services MBE WBE T/M
Office Supplies Keeney Office Supply WBE T/M
RC Building Specialties MBE 880$
Interior/Exterior Signage Shine On Signs and Graphics SCS 22,139$
KT Painting MBE 70,463$
2,312,584$
23%
Do you
anticipate
using a SCS
Is this a
Spread the
Work SCS
Can only a
Sole Source
do the
work?
Approximate
Subcontract $ Amount
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Lydig Construction, Inc Fire Station #51
Roofing
Percentage of Contract Amount:
Site Concrete
City of Tukwila
Approximate
Subcontract $ Amount Sub/Supplier Name
WMBE Participation
Certification
GC Contract Value
Fire Protection Specialties
Fire Protection
Award Amount:
Painting
Total Amount Not Yet Committed to a Sub/Supplier:
Scopes of Work that you Intend to
Award to WMBEs
Total Amount Intended to be Performed by DBE to Date:
Scopes where the sub/supplier is not yet
determined or committed When do you anticipate making a selection?
Page 2/3206
Journey
Labor Hours
Apprentice
Labor Hours
Total Labor
Hours for
Project
Apprentice
Percentage
Number of
Apprentices
1,245 0 1,245 0.00%0
1,483 0 1,483 0.00%0
73 0 73 0.00%0
646 258 903 28.52%1
1,453 198 1,651 11.96%3
1,087 0 1,087 0.00%0
313 154 467 32.98%2
229 0 229 0.00%0
1,386 117 1,502 7.77%1
2,828 1,170 3,998 29.27%7
91 0 91 0.00%0
2 0 2 0.00%0
546 0 546 0.00%0
136 0 136 0.00%0
5,919 215 6,134 3.51%5
4,020 2,328 6,348 36.67%4
83 0 83 0.00%0
19 0 19 0.00%0
1,344 810 2,154 37.60%1
12 0 12 0.00%0
30 0 30 0.00%0
4,686 101 4,787 2.11%0
25 0 25 0.00%0
498 0 498 0.00%1
70 40 110 36.36%4
28,221 5,389 33,611 16.03%29
15%
KT Painting
PBS Supply
Ralph's Concrete Pumping
Surgent
West Wind Reinforcing
SCI Infrastucture
Secure A Site
TOTALS:
Apprenticeship Utilization Requirement:
CHG
Emerald Fire
ESM Consulting Engineers
Façade Tech
GK Knutson
K Fox Insulation
LaRusso Concrete
Lydig Construction
Mckinstry
Miles Sand & Gravel
Multiwire
Northshore
Cascade
Inland Waterproofing
Caliber
Cadman
List the prime and all subcontractors scheduled to work on this project, and indicate the estimated number of hours to be performed by journey level and
apprentice workers for each. Apprentice utilization must equal or exceed 15% of the total labor hours.
Estimated information
Prime Contractor and all Subcontractors
Adept Mechanical
Axiom Division 7
Apprentice Utilization Plan - Updated 7.28.2020
Page 3/3207
16,519,792.50$
Updated 6.23.2020 4,498,795.28$
City of
Seattle Self-
Certification
OMWBE State
Certification
OMWBE
Federal
Certification
SCS
Corona Steel MBE 284,775$
Inland Waterproofing WBE 32,534$
Masonry R&D Masonry VOB 441,959$
Fencing Secure-A-Site WBE 194,150$
Roofing Axiom Division 7 SCS 277,950$
Metal Siding Axiom SCS 342,371$
Pellco SCS 2,450,369$
Structural Steel Supply B&B Fabricators WBE 474,688$
***Note: Not all contracts are bought out yet, and Mini-MACC does not include all scopes.
4,498,795$
27%
Do you
anticipate
using a SCS
Is this a
Spread the
Work SCS
Can only a
Sole Source
do the
work?
Approximate
Subcontract $ Amount
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Lydig Construction, Inc Fire Station #52
Damp & Waterproofing
City of Tukwila
GC Contract Value
Award Amount:
WMBE Participation
Scopes of Work that you Intend to
Award to WMBEs Sub/Supplier Name
Certification
Approximate
Subcontract $ Amount
Structural Steel Erection
Earthwork
Total Amount Intended to be Performed by DBE to Date:
Percentage of Contract Amount:
Scopes where the sub/supplier is not yet
determined or committed When do you anticipate making a selection?
Total Amount Not Yet Committed to a Sub/Supplier:
Page 2/3208
Journey
Labor Hours
Apprentice
Labor Hours
Total Labor
Hours for
Project
Apprentice
Percentage
Number of
Apprentices
301 108 409 26.44%2
1,219 0 1,219 0.00%0
12 0 12 0.00%0
6 0 6 0.00%0
48 0 48 0.00%0
198 0 198 0.00%2
138 26 163 15.64%0
1,390 0 1,390 0.00%1
5 0 5 0.00%0
57 0 57 0.00%7
99 0 99 0.00%0
58 0 58 0.00%0
483 0 483 0.00%5
168 34 202 16.63%2
5,649 3,496 9,145 38.23%0
16 0 16 0.00%8
471 222 693 32.03%3
4,766 688 5,454 12.61%0
165 0 165 0.00%0
9 0 9 0.00%0
4 0 4 0.00%0
45 0 45 0.00%6
3,284 193 3,477 5.55%
18,288 4,658 22,946 20.30%34
15%
List the prime and all subcontractors scheduled to work on this project, and indicate the estimated number of hours to be performed by journey level and
apprentice workers for each. Apprentice utilization must equal or exceed 15% of the total labor hours.
Apprentice Utilization Plan - Updated 7/24/2020
Estimated information
Prime Contractor and all Subcontractors
Axiom Div 7
Brundage Bone
Axiom CC
Innovative Vacuum Services
Kulchin Foundation Drilling Co
LaRusso
Lydig Construction
Apprenticeship Utilization Requirement:
TOTALS:
Vanderlip & Co.
Barnhart Crane
Miles Sand & Gravel
Pellco
RL Clearing
Stoneway Concrete
Sky High Tree Removal
Conco
ESM Consulting Engineers
Evergreen Concrete Cutting
Grady Excavating
General Storefronts
Ground Up Road Construction
Inland Waterproofing Services
Ralph's Concrete Pumping
Morse Steel Reinforcing
Page 3/3209
BNB - Justice Center 29,098,053.00$
8/20/2019 4,645,946$
City of
Seattle Self-
Certification
OMWBE State
Certification
OMWBE
Federal
Certification
SCS
Contract Hardware Inc.
SBE
310,362$
Caliber Concrete WBE 520,550$
Sign Wizards SDBE/WSB
E 36,236$
SnapTex SBE/WBE/
MBE 33,875$
Workpointe SBE 454,003$
Redline Mechanical X 809,002$
C&C Solutions VOSBE 235,700$
Skyline Marble WBE 88,000$
Zombie Base WSBE 4,758$
Axiom #1027 583,020$
Halili WBE 219,450$
Fire Protection Columbia Fire #1599 287,890$
RE Sides Landscaping #1054 1,020,000$
Construction Site Services 22,000$
Waterproofing Inland Waterproofing WBE 21,100$
Darling Nava Consulting M4F0026198
4,645,946$
16%
Do you anticipate
using a SCS
Is this a
Spread the
Work SCS
Can only a
Sole Source
do the
work?
Approximate
Subcontract $
Amount
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Outreach Coordinator
Total Amount Not Yet Committed to a Sub/Supplier:
Scopes of Work that you Intend to
Award to WMBEs
In Progress Participation:
Scopes where the sub/supplier is not
yet determined or committed
When do you anticipate making a
selection?
Temp Sanitation (NSS)
Roofing Systems
City of Tukwila
Approximate
Subcontract $
Amount
Sub/Supplier Name
WMBE Participation
Certification
GC Contract Value
Painting and Coatings
Irigation and Landscaping
Award Amount:
Supplier of Hardware, Doors and Frames
Site Concrete
Signage
Supplier
Shelving
Plumbing
Controls
Marble Supply
Rubber Base Install
Percentage of Award Amount:
Page 2/3210
This Month
Journey Labor
Hours
This Month
Apprentice
Labor Hours
Total Labor
Hours for
Project
Total
Apprentice
Percentage
Number of
Apprentices
Acoustical Design 28 0 962 10.71%0
Apex Steel 0 0 9,985 11.26%0
Apex Steel ( Magnum Crane)0 0 293 0.00%0
Apex Steel (Corona Stud & Deck)0 0 22 0.00%0
Ascendent, LLC 0 0 8,262 2.51%0
Axiom (Northshore Exteriors)144 0 144 0.00%0
Axiom Division 7 1,522 0 2,460 0.00%0
Barclay Dean Architectural 0 0 24 33.33%0
BNBuilders 1,059 0 31,098 17.18%0
Caliber Concrete 529 146 2,190 24.50%0
Caliber Concrete (Evergreen Concrete)24 24 59 0.00%2
Caliber Concrete (Stoneway)0 0 125 0.00%0
Caliber Const (Miles Sand & Gravel)0 0 3 0.00%0
CML Security 0 0 1,158 21.42%0
Columbia Fire 372 264 1,601 45.67%2
Commercial Fence (Evergreen Concrete Cutting)3 0 3 0.00%0
Commercial Fence Corp 59 0 210 0.00%0
Floor Solutions 71 68 1,303 30.89%1
General Storefronts 57 136 3,155 32.84%4
Gonsalves & Santucci DBA Conco 8 0 744 5.04%0
Harris Rebar (Central Steel)0 0 6,343 6.02%0
Iliad (Bravo Enviromental)0 0 4 0.00%0
Iliad (City Transfer)0 0 40 0.00%0
Iliad, Inc 0 0 20,562 0.76%0
Inland Waterproofing 0 0 247 0.00%0
Iris Window Coverings 35 0 35 0.00%0
Johansen (Multiwire)238 114 351 32.34%1
Johansen Mechanical 824 155 11,982 28.40%3
Johansen Mechanical (C&C Solutions)266 0 266 0.00%0
Johansen Mechanical (Maple Valley Energy)0 0 1,642 0.00%0
Johansen Mechanical (Redline Mech)0 0 3,024 16.60%0
Lacey Glass 0 0 4 50.00%0
Lakeside Industries 0 0 2,201 4.25%0
Lakeside Industries (NW Traffic)21 0 75 0.00%0
Lakeside Industries (PacWest Grinding)0 0 15 0.00%0
Northshore Exteriors 4 854 9,065 48.27%9
Northshore Exteriors (Pape)0 0 22 0.00%0
Northshore Exteriors (WA Waterproofing)0 0 86 0.00%0
Northwest Complete Contracting 0 0 4,195 1.67%0
NW Partitions 558 109 14,555 13.75%3
NW Partitions (Barclay Dean)0 0 28 0.00%0
NW Partitions (InsulPro)0 0 908 21.38%0
NW Partitions (Sign Wizards)0 0 30 0.00%0
Performance Contracting 0 0 164 4.89%0
Rhine Demolition 0 0 2,090 11.10%0
Valley Electric 1,071 670 15,910 38.95%4
Valley Electric (D&G Mechanical)87 0 87 0.00%0
Valley Electric (EZ Interface)428 328 1,716 49.93%3
Valley Electric (NessCampbell Crane)16 0 16 0.00%0
Valley Electric (Penhall)10 50.00%0
Valley Electric (Praetoria Power)74 0.00%0
Valley Electric (Stoneway Concrete)73 0.00%0
Zesbaugh 62 12.96%0
7,418 2,867 159,675 17.79%32
10%
Apprentice Utilization Plan - July 2020
*newly added this month Apprenticeship Utilization Requirement:
List the prime and all subcontractors scheduled to work on this project, and indicate the estimated number of hours to be performed by journey level and
apprentice workers for each. Apprentice utilization must equal or exceed 15% of the total labor hours.
Estimated information
Prime Contractor and all Subcontractors
TOTALS:
Page 3/3211
212
City of Tukwila - Facilities Plan MONTHLY Budget Report
TOTAL PROJECT (REVISED Budgets; D-20 Plan Adopted by Council)
Life to Date Costs
as of August 27, 2020 (reconciled w/acctg thru Aug 16, 2020 GL)
Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget Cost at Completion
A/E Services (both Design & CA)3,278,125$ (3,125)$ 3,275,000$ 3,210,300$ 2,961,030$ 249,270$ 64,700$ -$
Permits/Fees 700,000$ 330,000$ 1,030,000$ 897,544$ 897,544$ -$ 132,456$ -$
Construction (Pre-Con, Const & Tax)38,738,678$ 2,026,169$ 40,764,847$ 40,080,329$ 38,212,523$ 1,997,562$ 0$ -$
Construction Related Costs (incl Bond)2,112,639$ 402,194$ 2,514,833$ 2,415,031$ 1,187,049$ 1,227,982$ 99,802$ -$
PM Services (incl Other Professional Svcs)1,815,875$ 221,211$ 2,037,086$ 2,018,377$ 1,695,514$ 322,863$ 18,709$ -$
Contingency (incl Construction & Project)6,507,731$ (5,031,367)$ 1,476,364$ -$ -$ -$ 2,026,364$ -$
Contingency for Site Contamination (soils,hazmat)-$ 550,000$ 550,000$ 684,518$ 554,762$ -$ -$ -$
Land Acquisition 14,133,295$ (416,714)$ 13,716,581$ 13,716,462$ 13,692,508$ 23,954$ 119$ -$
Contingency for Land Acquisition 1,250,000$ 250,000$ 1,500,000$ 1,492,320$ 1,492,320$ -$ 7,680$ -$
68,536,343$ (1,671,632)$ 66,864,711$ 64,514,881$ 60,693,250$ 3,821,631$ 2,349,830$ -$
Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget Cost at Completion
A/E Services (both Design & CA)1,070,000$ 298,956$ 1,368,956$ 1,297,777$ 1,252,073$ 45,704$ 71,179$ -$
Land Acquisition -$ -$ -$ -$ -$ -$ -$ -$
Permits/Fees 234,000$ 100,000$ 334,000$ 244,428$ 228,641$ 15,788$ 89,572$ -$
Construction (Pre-Con, Const & Tax)9,396,000$ 2,237,843$ 11,633,843$ 11,633,791$ 11,070,785$ 563,006$ 52$ -$
Construction Related Costs (incl Bond)931,000$ (258,042)$ 672,958$ 487,814$ 330,179$ 157,635$ 185,144$ -$
PM Services (incl Other Professional Svcs)526,000$ (133,000)$ 393,000$ 365,550$ 280,076$ 85,474$ 27,450$ -$
Contingency (incl Construction & Project)1,116,000$ (834,124)$ 281,876$ -$ -$ -$ 281,876$ -$
13,273,000$ 1,411,633$ 14,684,632$ 14,029,360$ 13,161,754$ 867,606$ 655,273$ -$
Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget Cost at Completion
A/E Services (both Design & CA)1,415,000$ 458,172$ 1,873,172$ 1,871,265$ 1,698,209$ 173,056$ 1,907$ -$
Land Acquisition 16,000$ 1,160$ 17,160$ 17,157$ 17,157$ -$ 3$ -$
Permits/Fees 353,000$ 50,000$ 403,000$ 360,711$ 300,534$ 60,177$ 42,289$ -$
Construction (Pre-Con, Const & Tax)13,298,000$ 5,253,893$ 18,551,893$ 18,551,492$ 12,782,414$ 5,769,078$ 401$ -$
Construction Related Costs (incl Bond)1,398,000$ (132,660)$ 1,265,340$ 829,978$ 375,067$ 454,911$ 435,362$ -$
PM Services (incl Other Professional Svcs)787,000$ (95,000)$ 692,000$ 555,454$ 421,785$ 133,669$ 136,546$ -$
Contingency (incl Construction & Project)1,343,000$ (395,565)$ 947,435$ -$ -$ -$ 947,435$ -$
18,610,000$ 5,140,000$ 23,750,000$ 22,186,057$ 15,595,166$ 6,590,891$ 1,563,943$ -$
Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget Cost at Completion
A/E Services (both Design & CA)150,000$ (15,505)$ 134,495$ 134,495$ 132,995$ 1,500$ (0)$ -$
Land Acquisition 902,668$ 31,206$ 933,874$ 933,875$ 933,775$ 100$ (1)$ -$
Permits/Fees 20,000$ (11,827)$ 8,173$ 4,971$ 4,971$ -$ 3,202$ -$
Construction (Pre-Con, Const & Tax)230,000$ (123,300)$ 106,700$ 84,196$ 84,196$ -$ 22,504$ -$
Construction Related Costs (incl Bond)50,000$ (2,698)$ 47,302$ 42,302$ 29,145$ 13,157$ 5,000$ -$
PM Services (incl Other Professional Svcs)107,500$ (835)$ 106,665$ 106,665$ 86,066$ 20,599$ -$ -$
Contingency (incl Construction & Project)41,832$ 122,959$ 164,791$ -$ -$ -$ 164,791$ -$
1,502,000$ -$ 1,502,000$ 1,306,505$ 1,271,148$ 35,357$ 195,495$ -$
COUNCIL REPORTING SUMMARY -
FIRE STATION 52
COUNCIL REPORTING SUMMARY -
FIRE STATION 51
TOTAL
COUNCIL REPORTING SUMMARY -
JUSTICE CENTER
TOTAL
TOTAL
COUNCIL REPORTING SUMMARY -
FIRE STATION 54
TOTAL213
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
A/E PROCUREMENT
PROGRAMMING
PROJECT
2017 2018
TUKWILA PUBLIC SAFETY PLAN
DESIGN/PERMITTING
FIRE STATION 52
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
2016 2019 2020
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
JUSTICE CENTER
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
A/E PROCUREMENT
PROGRAMMING
DESIGN PHASE 1
PUBLIC WORKS
BIDDING/CONSTRUCTION PHASE 1
MOVE-IN/OCCUPANCY PHASE 1
A/E PROCUREMENT
MASTER SITE PLAN
DESIGN/PERMITTING
FIRE STATION 51
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
A/E PROCUREMENT
PROGRAMMING
2021214
UPCOMING MEETINGS AND EVENTS
SEPTEMBER 2020
Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page).
SEP 14 MONDAY SEP 15
TUESDAY SEP 16 WEDNESDAY SEP 17 THURSDAY SEP 18 FRIDAY SEP 19 SATURDAY
¾ Community Services &
Safety Committee
5:30 PM
Electronic meeting
¾Finance
Committee
5:30 PM
Electronic meeting
¾City Council
Committee of the
Whole Meeting
7:00 PM
Electronic meeting
Special Meeting will follow
the Committee of the
Whole meeting.
Hosted by Food Innovation Network
Wednesdays
(Jun 24 – Oct 14)
4:00 PM – 7:00 PM
3:00 PM – 4:00 PM
(Special hour reserved for 60+ and
others most vulnerable to
COVID-19)
Tukwila Village Plaza
14350 Tukwila Intl Blvd
For more information, visit
foodinnovationnetwork.org/
markets
CENSUS DAY OF ACTION
FREE food and fun while you fill
out the Census 2020. By filling out
the census, you make sure your
community gets the resources and
representation it deserves – and
there are only 4 weeks left to do it.
3:00 PM – 7:00 PM
SAAR’s Parking Lot
3725 S 144th St
Due to staff furloughs
resulting from the financial
impacts of the coronavirus
pandemic, the City Hall
campus will be closed to the
public on Fridays through the
end of 2020. Staff will work
remotely on Friday mornings
and will be furloughed Friday
afternoons.
SnackPack will move to a
new storehouse location
tomorrow, Sep 19! To
volunteer, contact
tuksnackpack@gmail.com.
If you live in King County,
you can take your
household hazardous
waste to the traveling
Wastemobile. There is no
fee for this service.
Sep 18 – Sep 20
(Friday – Sunday)
10:00 AM – 5:00 PM
Burien Fred Meyer
14300 1st Ave S
For more information, visit
kingcountyhazwastewa.
gov/households
or call 206-296-4692.
SEP 21 MONDAY SEP 22
TUESDAY SEP 23 WEDNESDAY SEP 24 THURSDAY SEP 25 FRIDAY SEP 26 SATURDAY
¾ Transportation &
Infrastructure
Committee
5:30 PM
Electronic meeting
¾ Planning & Economic
Development
Committee
5:30 PM
Electronic meeting
¾ City Council
Regular Meeting
7:00 PM
Electronic meeting
¾ Arts Commission
6:00 PM
Electronic meeting
Hosted by Food Innovation Network
Wednesdays
(Jun 24 – Oct 14)
4:00 PM – 7:00 PM
3:00 PM – 4:00 PM
(Special hour reserved for 60+ and
others most vulnerable to
COVID-19)
Tukwila Village Plaza
14350 Tukwila Intl Blvd
¾ Planning Commission
6:30 PM
Electronic meeting
Due to staff furloughs
resulting from the financial
impacts of the coronavirus
pandemic, the City Hall
campus will be closed to the
public on Fridays through the
end of 2020. Staff will work
remotely on Friday mornings
and will be furloughed Friday
afternoons.
Tukwila International
Boulevard Action
Committee
Trash Pick-Up Day
9:00 AM – 10:00 AM
For more information, call
Sharon Mann at
206-200-3616.
COVID-19 FINANCIAL RESOURCES FOR WORKERS AND BUSINESSES
The City of Tukwila has compiled a range of information being developed by various agencies and governments that may be helpful to community
members on the City website. Check back on this resource page frequently for updates as new information becomes available.
For more information, visit tukwilawa.gov/departments/administrative-services/covid-19-financial-resources-for-workers-and-businesses.
TEMPORARY TRAIL CLOSURE AND DETOUR ROUTE
The Green River Trail is closed between Tukwila International Boulevard and East Marginal Way. Closure is anticipated through November 30th.
For a map of the detour route, visit records.tukwilawa.gov/WebLink/1/edoc/331053.page1.aspx.
ADOPT-A-SPOT AND BECOME A PARK STEWARD
A year round partnership with residents, community groups and businesses to help beatify Tukwila’s parks and trails. Will you
consider adopting a spot by pitching in to pick up litter in your favorite parks?
For more information, call 206-767-2315 or visit tukwilawa.gov/residents/parks-recreation/adopt-a-spot.
FREE COVID TESTING AVAILABLE ON THURSDAYS. Mobile unit on site 9am-3pm (with lunch break from 12:00- 1:30 pm).
No insurance necessary. If you have insurance, then the medical team can bill your insurance with no co-pay fee.
DRIVE THRU PICK-UP – 3118 S 140TH ST
Regular pantry hours are 10:00 AM – 2:30 PM (Tue, Thu and Sat). Tukwila Pantry is in need of shopping bags.
VOLUNTEERS – In need of volunteers between 8 AM – 1 PM for food packaging Mondays, Wednesdays and Fridays and food
distributions Tuesdays, Thursdays and Saturdays.
DONORS – Please donate at TukwilaPantry.org.
Still Waters SnackPack needs your donations and volunteer help! First distribution date is October 2!
SnackPack will serve food on Fridays starting October 2. Volunteers in need earlier that week on Wednesday, 1pm-3pm, Thursday 9am-10am and
Friday 9:45am-12:15pm. Due to the loss of 2 major in-kind donors, food expenditures have nearly doubled. Please donate to feed our Tukwila kids.
For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576,
Tukwila WA 98138.
FREE CHILD CARE FOR ONLY ESSENTIAL WORKERS – MUST PROVIDE WORKER ID OR SIMILAR PROOF OF EMPLOYMENT
To access other FREE emergency child care slots, call the Child Care Aware of WA Family Center at 1-800-446-1114 and complete an
intake with Family Center staff. After intake, a resources specialist will work to match you with an eligible child care priovider that meets your
family needs. King County and its partners are working quickly, and hope to have child care available by mid-April.
For more information, visit publichealthinsider.com/2020/04/12/emergency-childcare-for-first-responders-essential-workers.
CURBSIDE TO GO PICK-UP TUKWILA LIBRARY 14380 Tukwila International Blvd
You can now place new holds, activate suspended holds, and pick up holds. You will get an email notification when our holds are available. Or stop
by to pick up a surprise bag of 5 book titles at any Curbside to Go location. For more information, call 206-242-1640 or visit kcls.org/.
215
Tentative Agenda Schedule
MONTH MEETING 1 –
REGULAR
MEETING 2 –
C.O.W.
MEETING 3 –
REGULAR
MEETING 4 –
C.O.W.
SEP 7
No Council or Council
Committee meetings.
14
See this week’s agenda
packet cover sheet for the
agenda:
September 14, 2020
Committee of the Whole
and Special Meetings
21
Special Presentation
- Police Department presentation of
awards: Life Saving Medals and
Meritorious Service Award.
- Annual State of the Court Address.
Appointment
Confirm the appointment of Nathalie
Summ to Position #2 on the Park
Commission.
Consent Agenda
- A resolution authorizing the
cancellation of outstanding General
Fund claims and payroll checks.
- A resolution ordering the
cancellation of past due accounts
receivable.
Unfinished Business
- COVID-19 weekly report.
- Authorize the Mayor to sign a
Memorandum of Understanding
regarding PSERN (Puget Sound
Emergency Radio Network).
- Authorize the Mayor to sign a
Memorandum of Understanding with
regional cities that formed the Valley
Communications Center as it relates
to the operations of the Puget Sound
Emergency Radio Network system.
28
Special Presentation
An update on South
Correctional Entity (SCORE).
Special Issues
- COVID-19 weekly report.
- COVID-19 Financial Impact
Report.
- An update on the City’s
permit process.
- 42nd Avenue South Bridge
Replacement – 30% design
consultant contract for
$1,000,000.
- 42nd Avenue South Bridge
– In-depth inspection report.
- An update on City Land
Sales.
- An ordinance and a
resolution adjusting false
alarm fees.
MONTH MEETING 1 –
REGULAR
MEETING 2 –
C.O.W.
MEETING 3 –
REGULAR
MEETING 4 –
C.O.W.
OCT 5
Proclamation
A proclamation for Affordable
Housing Week.
Consent Agenda
- Accept as complete the 2018
Small Drainage Program;
authorize release of retainage,
subject to the standard claim and
lien release procedures (final cost
of project including retainage is
$442,115.93).
- Award a bid and authorize the
Mayor to sign a contract for the
2020 Commercial Business
District Sanitary Sewer
Rehabilitation Phase 4 in the
amount of $709,907 (to include
contingency).
- Authorize the Mayor to sign a
contract for 30% design of the 42nd
Avenue South Bridge
Replacement in the amount of
$1,000,000.
- Authorize the Mayor to sign
Amendment to SOJ contract for
the Public Works Shops – Fleet &
Facilities.
- Authorize the Mayor to sign a
contract for the Tukwila Pond Park
Master Plan.
Unfinished Business
- COVID-19 weekly report.
- A resolution to adopt the South
King County Housing and
Homelessness Partners (SKHHP)
Plan and Budget.
- An ordinance amending Ordinance
No. 1363, as codified at TMC
Section 8.08.040, “False Alarm –
Fines,” to revise language
regulating false alarm fees;
repealing Ordinance No. 2434.
- A resolution repealing Resolution
No. 1818, and adopting a false
alarm fee schedule.
12
Special Issues
- COVID-19 weekly report.
- COVID-19 Financial Impact
report.
- Public Works Shops – Fleet
& Facilities SOJ Contract
Amendment and Budget
Update.
19
Consent Agenda
- 2019 Small Drainage Construction
Closeout.
- 42nd Avenue South Phase 3
Construction Closeout.
Public Hearing
Quasi-Judicial Hearing on an
ordinance regarding Comprehensive
Plan/Zoning Map Amendment -
Amendment to Ordinance No. 2605 -
Rezone King County Property.
Unfinished Business
- Quasi-Judicial Hearing on an
ordinance regarding Comprehensive
Plan/Zoning Map Amendment -
Amendment to Ordinance No. 2605
- Rezone King County Property.
- COVID-19 weekly report.
26
Public Hearing
An ordinance for Tukwila
International Boulevard
Interim Zoning Code
Revisions.
Special Issues
- An ordinance for Tukwila
International Boulevard
Interim Zoning Code
Revisions.
- COVID-19 weekly report.
- COVID-19 Financial Impact
Report.
- Resolution for 2021-2022
Public Work Fee Schedules
– Water, Sewer, Surface
Water Utility Rates.
- Tourism Funding
216