HomeMy WebLinkAboutTIC 2020-12-07 Item 2A - Final Acceptance - 2020 Overlay and Repair Program with Miles Resources
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2020 Agenda Items/TIC 12-07-2020 Last/2020 Overlay closeout/Info memo 2020 Overlay Closeout .docx
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Hari Ponnekanti, Interim Public Works Director
BY: Scott Bates, Traffic Engineering Project Manager
CC: Mayor Ekberg
DATE: December 4, 2020
SUBJECT: 2020 Overlay and Repair Project
Project No. 92010401, Contract No. 20-068
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of performance bond.
BACKGROUND
The Notice to Proceed for Contract No. 20-068 with Miles Resources, LLC of Puyallup, Washington
was issued on August 24, 2020 for the 2020 Overlay and Repair Project. This overlay project provided
hot mix asphalt (HMA) paving on S 158th St from 39th Pl S to 42nd Ave S and 54th Ave S from S 166th St
to Slade Way. The street improvements included: pavement grinding; asphalt paving; removing and
replacing concrete curbs, gutters, driveways, and ADA ramps; adjusting surface utilities to grade; and
installation of guardrail and roadway channelization.
ANALYSIS
Construction was physically completed on September 25, 2020. The budget for the 2020 Overlay &
Repair construction was $299,449.05 and included a 5% contingency, which was not utilized. Under-
runs were primarily due to fewer quantities needed during the roadway excavation, and the haul and
repair phase of the project.
Construction Contract Amount $ 299,449.05
Additions/Change Orders 0.00
Under-runs (22,229.04)
Total Amount Paid $ 277,220.01
RECOMMENDATION
Council is being asked to formally accept and authorize the release of the performance bond, subject to
standard claim and lien release procedures, for the 2020 Overlay and Repair Project construction
contract with Miles Resources in the final amount of $277,220.01 and consider this item on the Consent
Agenda at the December 14, 2020 Special Meeting.
Attachment: Notice of Completion Contract No. 20-068
1
Revised #
Assigned to:
UBI Number:
Yes No
Yes
Telephone #
Bond Number:
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Date Contract Awarded
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Federally funded transportation project?
Contractor's Name
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Date:Contractor's UBI Number:
Date Work Accepted
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
%
$
$$
Contact Name:Title:
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Amount Disbursed
p
Sales Tax Rate
Contract Amount
NOTE: These two totals must be equal
TOTAL
Comments:
Sales Tax Amount
Reductions ( - )
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Email Address: Phone Number:
p
Sub-Total
Additions ( + )
Amount Retained
(If various rates apply, please send a breakdown)
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
F215-038-000 10-2014REV 31 0020e (10/26/15)
p@g2
Subcontractor's Name:UBI Number: (Required)Affidavit ID*
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014 3