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Reg 2021-09-20 COMPLETE AGENDA PACKET
Tukwila City Council Agenda REGULAR MEETING •❖ „,4: -.1" -ILA wQs Q 4-4 "',n ti,, 190$ Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL 20-28 ADOPTED ANY PUBLIC AGENCY, RCW 42.30 UNLESS NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MARCH 24, SUBJECT (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS) FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ...” THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call; 1-206-433-7155 Monday, September 20, 2021; 7:00 PM • Ord #2658 • Res #2028 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Satish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021 update * Those wishing to provide public comments now have the opportunity to verbally address the City Council via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To take advantage of this option, please email citycouncil@tukwilawa.gov with your name and the topic you wish to speak on by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the meeting. You will receive further instructions and be called upon during the meeting to address the City Council. 4. APPOINTMENTS Confirm the appointment of Tracy Gallaway to the position of Parks and Recreation Director. Pg.1 5. PRESENTATIONS Presentation from Cascade Water Alliance. Ray Hoffman, Chief Executive Officer, and Ed Cebron, Chief Economist/Treasurer. Pg.5 6. CONSENT AGENDA a. Approval of Minutes: 9/13/21 (Special Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign Supplement No. 1 to contract #21-033 with Pace Engineers, Inc., for Sewer Lift Station #2, #4, and #12 upgrades, in the amount of $53,000.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 9/13/21. J (continued..) Pg.17 REGULAR MEETING September 20, 2021 Page 2 6. CONSENT AGENDA (cont.) d. Authorize the Mayor to sign Supplement No. 1 to contract #20-116 with TranTech Engineering, LLC, for the 42nd Avenue South Bridge Replacement Project, in the amount of $1,528,174.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 9/13/21.] Pg.39 7. UNFINISHED BUSINESS a. Weekly COVID-19 report. b. Strategies to address homeless encampments. c. A resolution adopting the Transit-Oriented Development Housing Strategies Plan. d. An ordinance amending Tukwila Municipal Code (TMC) Title 18 to comply with Engrossed Second Substitute House Bill 1220; adding definitions, allowed locations, and criteria for various types of emergency, supportive and transitional housing; amending Ordinance No. 1976, as codified at TMC Chapter 18.06; amending Table 18-6, "Land Uses Allowed by District." e. School Speed Zone Cameras: (1) A resolution relating to revenues generated from the use of Automated Traffic Safety Cameras in School Zones. (2) Approve up to 1.25 FTE (full time employee) for the Municipal Court and up to 1.0 FTE for the Police Department for staffing the Automated Traffic Safety Camera Program, to be included in the mid-biennium budget amendment. f. Approve submission of a grant application to the Department of Commerce Public Works Broadband Program in the amount of $2,000,000.00 to support Tukwila's Municipal Broadband Project. g. 2021 2nd Quarter Financial Report. Pg.185 Pg.193 Pg.203 Pg.289 Pg.309 Pg.315 Pg.323 8. NEW BUSINESS 9. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report Pg.377 10. MISCELLANEOUS 11. EXECUTIVE SESSION Collective Bargaining — Pursuant to RCW 42.30.140(4)(b). (60 minutes) NO action will follow in the open meeting. 12. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. RemoteTukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name dearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS kJi'\4s, Initials ITEM NO. �l' Meeting Date Prepared by Mayor's review Council review J 9/20/21 CT `i✓ 4 1908 ITEM INFORMATION STAFF SPONSOR: MAYOR EKBERG ORIGINAL AGENDA DATE: 9/20/21 AGENDA ITEM TITLE Recommended Appointment of Tracy Gallaway as Parks & Recreation Director CATEGORY ❑ Discussion Mtg Date 11 Motion Mtg Date 9/20/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S Recommended Appointment of Tracy Gallaway as Parks & Recreation Director SUMMARY REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/20/21 MTG. DATE ATTACHMENTS 9/20/21 Informational Memorandum dated 9/14/2021 1 2 W i City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor Ekberg DATE: September 14, 2021 SUBJECT: Appointment of Tracy Gallaway as Parks & Recreation Director ISSUE I am excited to appoint Tracy Gallaway as the next permanent Parks and Recreation Director and to seek your confirmation on September 20. Like many of you, I have had the pleasure of working with Ms. Gallaway for many years and I am impressed by her integrity, professionalism and caring for this community. I believe she is highly qualified for this job and that she emulates the qualities that we all expect in our next Director. Tracy holds a Master's Degree in Recreation Administration from Washington State University and she has over 27 years in Parks and Recreation, with more than 20 years in Tukwila. She has been involved in many of the amazing community activities in our Parks and Recreation Department. She is currently implementing the Council's equity policy within the department along with Nate Robinson. Ms. Gallaway has shown her tremendous leadership skills over these past five months as the Acting Director. She is a leader who builds strong relationships and is a good communicator. Tracy is actively involved in the community, she is willing to roll her sleeves up and do the hard work, and she is also willing to admit that she isn't perfect and still has more to learn. I have found her responsive to community concerns and willing to take feedback from others. We recognize that there has been transitions and changes in the Parks and Recreation Department and Ms. Gallaway has personally committed to being transparent and working directly with staff, the community, and all of you to make the needed positive changes going forward while continuing to provide the highest quality services. I am excited to see her work to create a shared vision for this department and implement that vision with your support. I know she will be an amazing Tukwila Park and Recreation Director. In my conversations with her, I have asked Tracy to create a 90 -day Action Plan as Director and share that with all of you as she takes on this new role. RECOMMENDATION I am recommending the appointment of Tracy Gallaway be confirmed by Council at the September 20, 2021 Council Meeting. 3 4 fes CASCADE WATER ALLIANCE Future of Cascade's Water Supply Informational Presentation to Tukwila City Council September 20, 2021 Q) Presentation Overview • Overview of Cascade and its existing water supply • Future water supply scenarios • Water Supply Development Fund (WSDF) • Impacts on Tukwila and other member agencies Cascade Water Alliance • One of the "big four" water suppliers. • Seven member agencies. • Serves 380,000 people, 20,000 businesses. • Formed in 1999. • Founding principles: • Voice and a vote. • Equal rights to Cascade supplies. • Independent supplies produced first. • Durable governance structure. • Dual majority voting. • Stable and predictable financial structure. t Kirkland Redmond Bellevue Skyway Water &'S District T Sammamish Plateau Water r C?"110115 Issaquah* 00 Cascade's Water Supply Current Supply Strategy • Declining block contract with Seattle. • Water right for municipal use of Lake Tapps Reservoir. • Lake Tapps operational by 2042. Strategy Flexibility • Business model: Use regional water to bridge demand until Lake Tapps is operational. • Ample regional water supply through 2060. • Lake Tapps can be deferred with extended or new supply contract and extended water right development schedule. Annual Average MGD 500 450 400 350 300 250 Seattle -Tacoma -Everett Aggregate Supply and Projected Demand (Excluding Cascade Water Alliance) Current Aggregate Supply 200 Actual Demand (Excluding Cascade) 150 100 50 Forecast of Cascade Demand from Regional Suppliers Early Forecasts (z. 2007) Forecast of Cascade Demand from Regional Suppliers Recent Forecasts (z 2019) 0 2000 2005 2010 2015 2020 2025 2030 2035 2040 2045 2050 2055 2060 150 mgd 0 Cascade Board Workshop Discussion • Future water supply scenarios and costs. • Water Supply Development Fund (WSDF): o Accumulates cash toward supply project. o Satisfies fiscal policy requirements. o Reduces and smooths out rate impacts. Board Direction • Pursue contract extension with Seattle. • Explore new contract with Tacoma. • Present resolutions in October to implement WSDF. CASCADE ��E"" '""" Cascade Board Supply Scenarios Direction Base Scenario • Lake Tapps in service 2042 Continue to Evaluate • Seattle Extension • Lake Tapps in service 2055 • Block contract • Tacoma (no wheeling) • Lake Tapps in service 2059 • Block contract • Tacoma (with wheeling) • Lake Tapps in service 2059 • Block contract • Seattle wheeling agreement Remove Options • Everett • Lake Tapps in service 2059 • Seattle wheeling agreement • Purveyor contract with Seattle • Permanent supply commitment from Seattle • Sale or transfer of Lake Tapps Description Total Projec Costs WSDF Accrual Base Case Seattle Extension Tacoma (no wheeling) Tacoma (with wheeling) Gap Requiring Bond Funding CASCADE WATER ALLIANCE Water Supply Development Fund Scenarios The WSDF supports all supply scenarios being evaluated. Scenario Develop White River -Lake Tapps (WRLT) Supply $1.548 $419M $1.12B • Develop WRLT • Develop WRLT • 15 -year block • 20 -year block contract Seattle Contract Tacoma • Develop WRLT • 20 -year block contract Tacoma • Seattle wheeling agreement $2.36B $2.69B $2.97B $1.18B $1.09B $1.22B $1.18B $1.59B $1.75B CASCADE WATER ALLIANCE Water Supply Development Fund Impacts • Reduces debt-to-equity ratio and maintains high bond ratings. • Tukwila's contribution via Member charges: $830K over nine years. $829,768 $0 $149 $18,981 $49,501 $81,690 $116,303 $151,555 $187,431 $224,158 Note — Tukwila's total Member charges in 2021 are $2.7M. • Pre -construction: Cascade's general rate increases are below inflation. Assumed Annual Inflation 3.O% 3.O% 3.O% 3.O% 3.Q% Cascade General Rate Increase 2.2% 2.2% 2.2% 2.2% 2.2% Tukwila Annual Increase 0.3% 3.2% 2.1% 0.6% 2.4% Projected Tukwila Cost Per CERU/Month $27.03 $27.85 $28.39 $28.52 $29.16 Projected Annual Increase in Cost/CERU $0.03 $0.81 $0.54 $0.13 $0.64 $30.00 $28.00 $26.00 $24.00 $22.00 $20.00 $18.00 $16.00 $14.00 $12.00 $10.00 Real Monthly Cost per CERU 2020-2060 with Seattle Extension Total Member Charges except RCFCs, inflation-adjusted Deferring construction of Lake Tapps with WSDF contributions keeps rates below inflation and moderates rates once construction begins. Delaying the WSDF causes rates to later spike. 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 2051 2052 2053 2054 2055 2056 2057 2058 2059 2060 —Inflation (3%) —Base (with WSDF) —SPU 15 (with WSDF) SPU 15 (delay WSDF 15) A S Water Supply Development Fund Board Authority • Approves amount of rate increases and transfers used to fund WSDF. • Authorizes use of WSDF funds. • Approves project capital funding plan prior to commencing work on supply strategy. • Redirects use of WSDF funds if not needed as planned or to extent anticipated: ■ Reduce demand share charges. ■ Distribute funds to Members. Thank you for your time. Any questions? COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 09/20/21 JR ITEM INFORMATION ITEM NO. 6.C. 17 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 09/20/21 AGENDA ITEM TITLE Sewer Contract Lift Stations No. 2, 4, and 12 Upgrades- Contract Supplement No. 21-033, Change Order No. 1 CATEGORY ❑ Discussion Altg Date Motion Date 09/20/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance ❑Fire TS P&R ❑Police PW' Court SPONSOR'S This contract supplement allows PACE to provide new specifications for design work, full SUMMARY construction management support, and inspections of the Lift Stations that our in-house support cannot provide. Council is being asked to approve the change order with PACE Engineers in the amount of $53,000.00 for the Sewer Lift Station No. 2 Retrofit, Sewer Lift Station No. 4 Electrical Upgrades, and Sewer Lift Station No. 12 Wet Well Remediation projects for a total of $124,410.00. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 09/13/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $53,000.00 $150,000.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/20/21 MTG. DATE ATTACHMENTS 09/20/21 Informational Memorandum dated 09/10/21 Project Location Map 2021 CIP, pages 68, 71 & 72 Supplemental Agreement Minutes from Transportation and Infrastructure Committee meeting of 09/13/21 17 18 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC Mayor Allan Ekberg DATE: September 10, 2021 SUBJECT: Sewer Lift Stations No. 2, 4, and 12 Upgrades- Contract Supplement Contract No. 21-033, Change Order No. 1 ISSUE Approve a supplemental agreement to Contract No. 21-033 for design and construction management with PACE Engineers for the Sewer Lift Station No. 2 Upgrades, Sewer Lift Station No. 4 Electrical Upgrades, and Sewer Lift Station No.12 Wet Well Remediation projects. BACKGROUND The aging electrical and physical assets of Sewer Lift Stations No. 2, 4, and 12 prompted investigative work in 2016, which reveled necessary upgrades to provide a safe and functioning system. However, due to funding limitations, the project was put on hold until this year. In January 2021, during a routine repair of the Sewer Lift Station No. 2 force main, a sizeable crack was discovered along the entire force main connection from the lift station to the manhole. To resolve this issue, the entire forcemain and the pipes within the lift station need to be replaced and upsized. On February 22, 2021, Council awarded the original contract to PACE to provide design services and a limited construction management scope for these projects. DISCUSSION The contract supplement will increase PACE's scope by adding services that the City does not have capacity to provide in-house, including new specifications for design work, full construction management support, and inspections the Lift Stations. This contract supplement will allow the projects to continue seamlessly and without delays. FINANCIAL IMPACT The contract supplement is for $53,000, which will bring the contract total to $124,410.16 for design and construction management of Sewer Lift Stations No. 2, 4, and 12 Upgrades Project. The project costs are within budget and will be funded 100% out of the sewer enterprise fund. PACE Contract Original Contract $ 71,410.00 Supplement Contract 53,000.00 Total $ 124,410.00 2021 Budget $ 150,000.00 RECOMMENDATION Council is being asked to approve the change order with PACE Engineers in the amount of $53,000.00 for the Sewer Lift Station No. 2 Retrofit, Sewer Lift Station No. 4 Electrical Upgrades, and Sewer Lift Station No. 12 Wet Well Remediation projects and consider this item on the Consent Agenda at the September 20, 2021 Regular Meeting. Attachments: Project Locations Map 2021 CIP, Pages 68, 71 & 72 Supplemental Agreement 19 20 Project Locations Map- Lift Sewer Stations No. 2, No. 4, & No. 12 Project Location -40 Lift Sewer Station No. 12 E - f Lift Sewer Station No. 2 1. Lift Sewer Station No. 4 22 CITY O TUKW LA CAPITAL PRO ECT SUM RY 2021 o 026 PRO ECT: nnual Sew r Repair Program Project No. 9xx40201 Reduce sewer line infiltration and inflow (1 & 1) through groundwater intrusion or storm events as a DESCRIPTION: result of dam ged deteriorating system or illicit connections. Includes sm 11 repairs and capital m intenance. JUSTIFICATIO : Decreases treatm nt, discharge, and pum ing costs. STATUS: Annual program is determ ned after pipeline TV inspection reports are com feted. M INT. IM ACT: Less m intenance costs through rehabilitation of aging system CO NT: 0 going project, only one year actuals shown in first colum . FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 EYO D O AL EXPENSES Design 0 5 0 00 45 Land (R/W 0 Const. M . 0 12 20 05 05 15 15 00 82 Construction 0 5 50 00 00 00 00 00 ,000 ,425 TO AL EXPENSES 00 37 95 75 75 85 85 ,700 ,252 FUND SO RCES Awarded G ant 0 Proposed G ant 0 M tigation Actual 0 M tigation Expected 0 Utility Revenue 00 37 95 75 75 85 85 ,700 ,252 TO AL SO RCES 00 37 95 75 75 85 85 ,700 ,252 Project Location: Entire System 2021 - 2026 Capital Im rovem nt Program 68 23 CITY 0 TUKW LA CAPITAL PRO ECT SUM RY 2021 o 026 PRO ECT: ew r Lift Stations & G nerator Upgrades Project No. 90440206 DESCRIPTION: This project will be used to replace/upgrade the seven sewer lift stations and backup generators in phases. JUSTIFICATIO : Aging sewer system requires the replacem nt of m tors, pum s, and controls at older lift stations to reduce m intenance. G nerators have a lifespan of 15 years and need to be replaced m re frequently than pum s. Sewer Lift Stations No. 3 & 4 are at the end of their life cycles and need to be rebuilt with backup generators. STATUS: Lift Station No. 4 is scheduled for 2020/2021, and Lift Station No. 3 is scheduled for 2024/2025. Lift Station No. 5 is in beyond. M INT. IM ACT: New pum s will reduce the liability of the existing pum s that are obsolete and prone to fail. CO NT: Additional right-of-way or property will be required for the new backup generators to be installed. FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 EYO D 0 AL E EXPENSES Design 5 20 0 00 50 G nerators 50 5 0 0 0 05 Const. M . 0 0 0 0 00 20 Construction 300 00 00 00 00 ,000 TO AL EXPENSES 65 40 80 80 10 ,475 FUND SO RCES Awarded G ant 0 Proposed G ant 0 M tigation Actual 0 M tigation Expected 0 Utility Revenue 65 40 80 80 10 ,475 TO AL SO RCES 65 40 80 80 10 ,475 24 2021 - 2026 Capital Im rovem nt Program 71 PRO ECT: DESCRIPTION: CITY 0 TUKW LA CAPITAL PRO ECT SUM RY 2021 o 026 ew r Lift Station No. 2 Upgrades Project No. 0440205 Install new pum s, m tors, control system backup generator and 2,700 LF of force m in from M nkler Blvd to Strander Blvd. JUSTIFICATIO : Sewer Lift Station No. 2 upgrade will account for the future full developm nt of Tukwila South. STATUS: G nerator replacem nt, concrete slab, pum upsizing, and replacem nt of pum 's m tor control system are scheduled for 2020/2021 M INT. IM ACT: Reduce liability if the existing slab breaks the power connection at the sewer lift station. CO NT: See Tukwila South developm nt agreem nt for future funding and ULID requirem nts. FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 E EYO D O AL EXPENSES v, Project LocationS,�s& i,k - yew c,ses, �--J _ Design 102 0 aDOse rWewlan �. ,r, 100 232 Land (R/W ?V A,L I . Tm n Or < 0 Const. M . s i°,evse 0 0 14 + �. 00 270 Construction 35 00 50 ,000 ,985 TO AL EXPENSES 37 80 70 ,300 ,487 FUND SO RCES Awarded G ant 0 Proposed Bond/ULID 2,300 ,300 M tigation Actual 0 M tigation Expected 0 Utility Revenue 37 80 70 ,187 TO AL SO RCES 37 80 70 ,300 ,487 2021 - 2026 Capital Im rovem nt Program 72 25 v, Project LocationS,�s& i,k - yew c,ses, �--J _ aDOse rWewlan �. ,r, tit ?V A,L I . Tm n Or < 4,3 oi s i°,evse 14 + �. 2021 - 2026 Capital Im rovem nt Program 72 25 26 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and PACE Engineers, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Proiect Designation. The Consultant is retained by the City to perform construction management services in connection with the projects titled Tukwila Lift Station #4 and #12 Retrofits, and Tukwila Lift Station #2 and Forcemain Improvements. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2022, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2022 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $53,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 27 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 28 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 29 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: PACE Engineers, Inc. 11255 Kirkland Way #300 Kirkland, Washington 98033-6715 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 30 Page 4 DATED this day of , 20 CITY OF TUKWILA PACE Engineers, Inc. By: �!-�--._ -ii Allan Ekberg, Mayor Printed Name: Kenneth H Nilsen Title: Executive Vice President Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 31 32 (PACE An Engineering Services Company August 30, 2021 Mr. Adib Altallal Public Works City of Tukwila 6300 Southcenter Blvd Tukwila, Washington 98188 Subject: Lift Station Retrofit Projects (LS #2, #4, and #12) Professional Services Contract Amendment PACE Project No. 13497 Dear Adib: Engineers 1 Planners 1 Surveyors Based on our discussions from last week, PACE Engineers, Inc. (PACE) is submitting the following contract amendment for City review and approval regarding professional services on the retrofit of Lift Stations #2, #4, and #12. This amendment covers additional design costs and services during construction as described below. Additional Design Services PACE expended additional design costs in bringing this project to completion beyond what was contemplated in the original scope of work. The primary areas of additional costs were as follows: • Increased design costs associated with City delays in the design and bid process timeline. • Increased design costs associated with converting the project to the City's most current special specification package. PACE has been holding approximately $9,816 in design costs for prior work in getting these lift station projects bid ready. PACE realizes that not all of this overage is attributable to work outside of the original scope of work. Per our discussion, PACE is submitting a request for 50% of this overage ($4,908) for work not anticipated in the original scope of work. Additional Fee: $4,908 Scope of Work — Construction Support Services The original contract included limited construction support by PACE. This support was primarily limited to reviewing material requests and addressing any RFIs, with our subconsultants (electrical and coating specialist) conducting limited site inspections. Due to staff limitations, the City has requested that PACE take a more active role in the construction management of these projects. This additional work is as follows: • Attend weekly construction meetings. • Provide general construction engineering support including submittal reviews and RFIs. • Provide limited onsite inspection as needed. Additional Fee Estimate: $24,280 PACE Engineers, Inc. 11255 Kirkland Way 1 Suite 300 Kirkland, Washington 98033-6715 p 425.827.2014 1 f 425.827.5043 www.paceengrs.c33 August 30, 2021 Mr. Adib Altallal City of Tukwila Page 2 of 2 Engineers 1 Planners 1 Surveyors www.paceengrs.com Management Reserve Fund At this time the City is unsure if they will have an available inspector for the duration of Lift Station #2 construction. PACE, at the request of the City, has budgeted 120 hours of inspection time, if needed, in this management reserve task. These funds can only be used at the direction of the City. This task may also be used for any other unidentified task for which the City may need professional services support in the construction and closeout of Lift Stations #2, #4, and #12. Estimated Fee: $23,300 PACE proposes to provide the services listed above on a time -and -expense basis for a fee of $53,000 including $23,300 in the Management Reserve Fund. The breakdown for the above fee is shown on the attached budget worksheet. This amount shall not to be exceeded without prior authorization from the City. Again, we are pleased to submit this updated scope of work and budget to bring the Lift Station Retrofit Projects to completion. Please do not hesitate to contact me at 425.827.2014 or kenn@paceengrs.com if you have any comments or questions. Sincerely, PACE Engineers, Inc. 71/ Kenneth H. Nilsen, P.E. Vice President Attachment Proposal for LS Retrofits ASA_083021 34 \ rI�1►V M E+ naeh 9 3mrtcee. Company. PACE Engineers Project Name Project #: Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Drawing/Task Title Design Revisions(costs split 50/50 with City) Lift Station #2 Submittals/RFPs Lift Statioin #2 Weekly meetings (assume 1 hr incl minutes) Lift Station #2 General support during construction Lift Station #2 Basic Inspectsions (3 -inspections) Lift Station #2 Start up and final punchlist TOTAL Lift Stations #4/#12 Weekly Meetings Lift Station 1412 nightime inspection Lift Stations #4/#12 General Support Lift Stations #4/#12 Final inspection & start-up MRF- OPTIONAL Lift Station #2 Inspection (assume 3 -weeks @40 hrs/week) Hours Total Labor Total Labor Code Job Title Project Budget Worksheet - 2021 Washington Standard Rates Lift Stations 2, 4 and 12 - ASA Location:I Tukwila Prepared By: KN Billing Group #: Task 3:1 1 Date: 8/30/2021 Labor Hours by Classification $1,193.39 1 13 118 75 I $1,193.39 $245 $186 $127 $127 Senior Principal Engineer Sr. Project Engineer Sr. Project Administrator CAD Tech 11 Hour Total Dollar Total 8 16 24 14.75 62.8 $9,857 2 36 38.0 $7,186 16 16.0 $2,976 12 12.0 $2,232 12 12.0 $2,232 2 4 6.0 $1,234 $15,860 16 16.0 $2,976 12 12.0 $2,232 2 16 18.0 $3,466 2 8 10.0 $1,978 $10,652 I 4 120 124.0 $23,300 20.0 268.0 24.0 14.8 $4,900 $49,848 $3,048 $1,873 326.8 326.8 $59,669.25 $59,669.25 Expenses Reimbursable Quantity Cost rate/unit Postage/Courier Plotter Photo/Video Mileage/Travel/Per Diem Miscellaneous Technology Fee (2% of labor) $1,193.39 Total I $1,193.39 File: Tukwila Lift Stations ASA_083021, Fee Worksheet Subconsultants Utility Locate Coating lnsp Electrical Engineer Geotechnical Engineer 1 & C Engineer Subconsultant Subtotal $4,025 $22,894 26,919.00 Total) $26,919.00 Page 1 of 1 Budget Remaining 1/2 Additonal design PACE Additional CM Support MRF - Optional Inspection Reimbursable Expenses Subconsultants to complete TOTAL Total Project ASA Budget Request $29,940.00 $4,928.63 $26,512.00 $23,300 51,193.39 $26,919.00 $52,913.01 $53,000.00 Printed 8/30/2021, 2:41 PM 36 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes Septemberl3, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Brittany Robinson, Adam Cox„ Muhammad Musa, Nora Gierloff, Seong Kim Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA Chair Seal announced that item 2b, Macadam Rd S Water Upgrade Project Design Supplemental Change Order No. 4, does not require Council approval and would be removed from discussion. A. Ordinance: Small Wireless Facilities Staff is seeking Council approval of an ordinance to amend Tukwila Municipal Code 18.58 Wireless Communications Facilities to incorporate new FCC requirements, revisions to the macro facility permitting and design requirements, and establish a permitting process and aesthetic requirements. Committee Recommendation Unanimous approval. Forward to September 27, 2021 Committee of the Whole. B. Supplemental Agreement: Sewer Lift Stations No. 2, 4 and 12 *Staff is seeking Council approval of a supplemental agreement with PACE Engineers in the amount of $53,000 for design and construction management for the Sewer Lift Station No. 2 Upgrades, Sewer Lift Station No. 4 Electrical Upgrades, and Sewer Lift Station No. 12 Wet Well Remediation projects. Committee Recommendation Unanimous approval. Forward to September 20, 2021 Regular Consent Agenda. C. Supplemental Agreement: 42"d Avenue South Bridge Replacement Project Staff is seeking Council approval of a supplemental agreement with TranTech Engineering LLC in the amount of $1,528,174.00 for 100% plans, specifications and engineering estimate for the design phase of the 42nd Avenue South Bridge Replacement Project. Funding is from the $1.5M PSRC award. Item for follow-up: Update the memo to reflect the percentage increase as well as the new contract amount. Committee Recommendation Unanimous approval. Forward to September 20, 2021 Regular Consent Agenda. 37 38 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 09/20/21 JR ITEM INFORMATION ITEM NO. 6.D. 39 STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 09/20/21 AGENDA ITEM TITLE 42nd Contract Ave South Bridge Replacement Project- 100% Design No. 20-116, Change Order No. 1 CATEGORY ❑ Discussion Mtg Date Motion Date 09/20/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR DCD Finance ❑Fire TS P&R ❑Police PW' Court SPONSOR'S WSDOT Local Programs Department has determined that TranTech is an approved SUMMARY consultant to perform the remaining design work without the need to readvertise design consultants. The ability to move forward with 100% design through the existing contract with TranTech will provide the City with costs savings and prevent project delays. Council is being asked to approve a supplemental agreement for 100% design services with TranTech Engineering in the amount of $1,528,174.00 for the 42nd Ave S Bridge Replacement. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 09/13/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,528,174.00 $2,606,661.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/20/21 MTG. DATE ATTACHMENTS 09/20/21 Informational Memorandum dated 09/10/21 (Revised after 9/13/21 T&I) 2021 CIP, Page 9 Revised CIP Page 9 Supplemental Agreement Supplemental Scope of Work and Budget Minutes from Transportation and Infrastructure Committee meeting of 09/13/21 39 40 City of Tukwila► Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adam Cox, Transportation Program Manager CC: Mayor Allan Ekberg DATE: September 10, 2021 (Revised after September 13, 2021 T&I) SUBJECT: 42nd Ave South Bridge Replacement Project- 100% Design Project No. 91810404 Contract No. 20-116, Change Order No. 1 ISSUE Approve a supplemental agreement for Contract No. 20-116 with TranTech Engineering, LLC (TranTech) for 100% plans, specifications, and engineering estimate (PS&E) for the design phase of the 42nd Avenue South Bridge Replacement Project. BACKGROUND On November 02, 2020, Council awarded the design contract to TranTech for the 42nd Ave S Bridge Replacement Project. TranTech provided scope of work and estimated design costs for 30% plans and engineering estimate (P&E) and 100% PS&E as part of their contract bid. Council made the decision to move forward with the 30% P&E as part of TranTech's original contract and re-examine options for 100% PS&E once additional funding was secured. The intent of starting the initial design was to make the replacement project more competitive for the federally funded Local Bridge Program grant (formerly known as BRAC) call for projects that was scheduled to be announced in late 2020. In March of 2021, the Puget Sound Reginal Council (PSRC) announced that contingency funds were available and PSRC Transportation Policy Board members would be selecting projects to receive these funds. In June 2021, because of the continued support and efforts of the Council President, the City received notification that it was selected to receive $1.5M federal contingency funding from the PSRC to be applied toward the design phase of the 42nd Ave S Bridge Replacement Project. These funds will cover the remaining design expenses and move the project to a `shovel -ready status'. ANALYSIS Staff conducted the initial consultant selection process for the project in accordance with the WSDOT Local Agency Guideline (LAG) manual to ensure the selected consultant would be approved by WSDOT and expenses would be eligible for grant reimbursement. Given that federal protocol was adhered to during the selection process, WSDOT Local Programs Department has determined that TranTech is an approved consultant to perform the remaining design work without the need to readvertise or reinterview design consultants, a process that would take a minimum of three months. The ability to move forward with 100% design through the existing contract with TranTech will provide the City with costs savings and prevent project delays. 41 INFORMATIONAL MEMO Page 2 FISCAL IMPACT The contract supplement to bring the 30% P&E to 100% PS&E design is estimated to be $1,528,174.00, which accounts for the original estimate of 1,483,203.00 in addition to $44,971.00, for the WSDOT overhead increase from 120% to 131.38%. The new contract total will be $2,606,661. The PSRC grant will fund $1,500,000 and the WSDOT Local Bridge Program grant will fund $28,174 of the design costs. The remaining will be covered by City funds up to $1,078,487, which were approved as part of the original contract. TranTech's scope of work and cost estimate are attached. Contract Estimate Funding Sources Original Contract Supplement Estimate WSDOT Overhead Total $1,078,487 1,483,203 44,971 City Funding PSRC Grant WSDOT Grant $1,078,487 1,500,000 28,174 $2,606,661 $2,606,661 RECOMMENDATION Council is being asked to approve a supplemental agreement for 100% design services with TranTech Engineering in the amount of $1,528,174.00 for the 42nd Ave S Bridge Replacement Project and consider this item on the Consent Agenda at the September 20, 2021 Regular Meeting. Attachments: 2021 CIP, Page 9 Revised CIP Page Supplemental Agreement Supplemental Scope of Work and Budget Original Contract Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 42 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: 42nd Ave S Bridge Replacement Project No. 91810404 DESCRIPTION: Design and construct a replacement structure for the existing 42nd Ave S Bridge near the Tukwila Community Center. Council approved 30% design with City funding of $1M in 2020, remaining scheduled in 2022. JUSTIFICATION: The current bridge has a sufficiency rating of 7.6 (out of 100), is load restricted for AASHTO Type 3 trucks and is structurally deficient. Truck speed was reduced to 15 mph in 2018. In 2017 and 2019, Bridge Replacement Advisory Committee (BRAC) funding was submitted, but not awarded STATUS: Staff will apply for future BRAC funding during the next call. Applying for STP funding in 2020 for $1.5m for design. MAINT. IMPACT: New bridge. STP funding has 13.5% match requirement. BRAC funding would be at 80% match for up to $12 million. Project COMMENT: partners may include FMSIB & BNSF Railroad as they have over 1,800 trips a day on the 42nd Ave S Bridge and it is the only ingress/egress available for their intermodal yard. Also State TIB for $3M. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location !� `4 Baal cc9..:. h. • a _�_ w if -A L 7 Si .. af' Design 19 200 878 it � 1,252 rill 104 2,349 Land (R/W) r ` 30 En Sia: - kr. 30 Const. Mgmt. 250 1,650 1,650 3,550 Construction 7,800 7,800 15,600 TOTAL EXPENSES 19 200 878 0 1,532 9,450 9,450 0 0 21,529 FUND SOURCES Awarded Grant 0 Proposed BRAC Grant 6,000 6,000 12,000 Proposed STP Gran 1,000 1,000 2,000 Proposed TIB 1,500 1,500 3,000 Proposed FMSIB 500 500 Solid Waste Utility Tax 650 700 700 710 720 549 4,029 City Oper. Revenue 19 200 228 (700) 832 240 (270) (549) 0 0 TOTAL SOURCES 19 200 878 0 1,532 9,450 9,450 0 0 21,529 2021 - 2026 Capital Improvement Program 9 43 Project Location !� `4 Baal cc9..:. h. • a _�_ w if -A L 7 Si .. af' it � , w rill 104 ■ r ` Lti En Sia: - kr. 5 30 S4 ../// a 2021 - 2026 Capital Improvement Program 9 43 2021 to 2026 PROJECT: 42nd Ave S Bridge Replacement Project No. 91810404 DESCRIPTION: Design and construct a replacement structure for the existing 42nd Ave S Bridge near the Tukwila Community Center. Council approved 30% design with City funding of $1 M in 2020, remaining scheduled in 2022. JUSTIFICATION: The current bridge has a sufficiency rating of 7.6 (out of 100), is load restricted for AASHTO Type 3 trucks and is structurally deficient. Truck speed was reduced to 15 mph in 2018. STATUS: In 2021, PSRC awarded $1.5M in contingency funding for 100% design and WSDOT Local Bridge Program awarded $12M. MAINT. IMPACT: New bridge. PSRC funding has 13.5% match requirement. The Local Bridge Program funds 100% of construction up to $12 COMMENT: million. Project partners may include FMSIB & BNSF Railroad as they have over 1,800 trips a day on the 42nd Ave S Bridge and it is the only ingress/egress available for their intermodal yard. Also State TIB for $3M. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location ` ; , �\,; 1 A, ro Design 19 98 400 1,228 833 2,578 Land (R/W) >11t4 : kri., ii-vPd#14 A 30 : Olt- ,..___ s 1 i rn.f V., .41`�595�. 30 Const. Mgmt. r ,1 A 250 1,650 1,650 3,550 Construction - 7,800 8,071 y CfEM .4-J{®mss ' 15,871 TOTAL EXPENSES 19 98 400 1,228 1,113 9,450 9,721 0 0 22,029 FUND SOURCES Awarded PSRC Grant 200 975 325 1,500 Awarded WSDOT Grant 6,000 6,000 12,000 Proposed Grant 1,000 1,000 Proposed TIB 1,500 1,500 3,000 Proposed FMSIB 500 500 Solid Waste Utility Tax 650 700 700 710 720 549 4,029 City Oper. Revenue 19 98 (450) (447) 88 240 1,001 (549) 0 0 TOTAL SOURCES 19 98 400 1,228 1,113 9,450 9,721 0 0 22,029 44 Project Location ` ; , �\,; 1 A, ro AIt„ i_6oei�ccce T _ rin '-• \-, >11t4 : kri., ii-vPd#14 A : Olt- ,..___ s 1 i rn.f V., .41`�595�. Ili ... r ,1 A I - 572:.SL y CfEM .4-J{®mss ' 44 jl)Washington State Department of Transportation Supplemental Agreement Number 01 Organization and Address TranTech Engineering, LLC 365 118th Ave SE Suite 1000 Bellevue, WA 98005 Phone: Phone: 425- 453- 5545 Original Agreement Number STPUL-1037(004) Project Number 91810404 Execution Date Completion Date December 31, 2023 Project Title 42nd Ave S Bridge Replacement New Maximum Amount Payable $2,561,690 Description of Work Remove and replace the existing 280' (30':220':30') 3 -span fracture critical bridge structure with mulit-girder 3 -span 325' (35':255':35') long and 43' wide bridge. The superstructure of the main span and approaches will be composed of steel plate girders and precast concrete girders respectively. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with TranTech Engineering, LLC and executed on and identified as Agreement No All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Refer to Exhibit A 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read- December 31, 2023 111 Section V, PAYMENT, shall be amended as follows: An additional $1,483,203 will be added to the contract amount of $1,078,487 for a total of $2,561,690 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: By. DOT Form 140-063 Revised 09/2005 Consultant Signature Approving Authority Signature Date 45 Exhibit "A" Summary of Payments DOT Form 140-063 46 Revised 09/2005 Basic Agreement Supplement #1 Total Direct Salary Cost Overhead (Including Payroll Additives) Direct Non -Salary Costs Fixed Fee Total DOT Form 140-063 46 Revised 09/2005 City of Tukwila 42nd Ave S Bridge Replacement EXHIBIT A SUPPLEMENT 01 CITY OF TUKWILA 42" AVE S BRIDGE REPLACEMENT SCOPE OF WORK — SUPPLEMENT 30% TO BID -READY Introduction: The City of Tukwila (AGENCY) has retained TranTech Engineering, LLC (CONSULTANT) to provide a Type, Size, & Location (TS&L) report and 30% design package for the 42nd Ave S Bridge Replacement. The following describes Supplement 01 of this work. Background: City of Tukwila (AGENCY) desires to replace the existing bridge structure with a new bridge and has contracted TranTech Engineering, LLC's team (CONSULTANT) to prepare a TS&L and 30% design. This supplement adds 60%, 90%, 100%, and bid -ready Plans, Specifications and Estimate (PS&E) to this project. Furthermore, the AGENCY reserves the right to retain the services of CONSULTANT's team for the project's construction phase engineering services and construction inspection and management. All work performed by CONSULTANT's team shall be in accordance with the WSDOT Local Agency Guidelines (LAG) Manual for federally funded projects as this project has now acquired federal funds. The following work elements present a summary of the services associated with supplementing the project to include design to bid -ready: Scope Summary: 1. Project Management 2. Surveying and Right -of -Way 3. Geotechnical Engineering 4. Environmental Permitting 5. Bridge Aesthetics and Landscape Architecture 6. Utility Coordination 7. Constructability Review, Construction Schedule & Estimation 8. Traffic Control & Traffic Signal 9. Illumination & Signage 10. Hydraulics and Hydrology (H&H) 11. Type, Size & Location Report (TS&L) — Completed with original contract 12. Plans, Specifications & Estimate (PS&E) — 30% completed with original contract, 60%, 90%, 100%, and bid -ready added with this supplement Future anticipated work as a contract supplement: Page 1 of 33 47 City of Tukwila 42nd Ave S Bridge Replacement 13. Phase 2 Supplement — Construction Phase Services — Future supplement Reports, plans, and estimates, to the extent feasible, shall be developed in accordance with the latest edition and amendments of the following: • AGENCY Standards and Specifications. • AASHTO 2011, "A Policy of Geometric Design of Highways and Streets; 6th Edition"; • AASHTO 2004, "A Guide for Achieving Flexibility in Highway Design of Highways; 1st Edition". • Washington State Department of Transportation, "Standard Specifications for Road and Bridge Construction". • Washington State Department of Transportation, "Design Manual". • Washington State Department of Transportation, "Standard Plans". • Washington State Department of Transportation, "Materials Laboratory Outline". • Washington State Department of Transportation, "Construction Manual". • Washington State Department of Transportation, "Local Agency Guidelines". • Highway Research Board's Manual entitled "Highway Capacity". • FHWA and USDOT, "Manual on Uniform Traffic Control Devices for Streets and Highways". • WSDOT Highway Runoff Manual. • WSDOT Hydraulics Manual. • King County 2021 Edition of the King County Surface Water Design Manual (KCSWDM) Page 2 of 33 48 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 1 PROJECT MANAGEMENT This supplement updates the Project Management to include project management to include 60%, 90%, 100%, and bid ready. Project Management for TS&L and 30% design is considered in the original contract. This work element includes administration of the contract between the CONSULTANT and the AGENCY, preparation of monthly progress reports and quality control, necessary for the Project. The task includes all administrative services needed to coordinate with the Agency and sub- consultant/s and to complete the Project on time and within budget. The following are the categorized activities associated with this work element: • Project Schedule Updating. • Meetings and Meeting Minutes — approximately 48 additional virtual 1 -hour long team meetings are assumed for the duration of the design activities. • Monthly Progress Reports, and Invoicing. Progress reports will contain a narrative that identifies and describes significant activities performed in the previous month and the significant planned activities for the upcoming month. • Design Team Management: a. Schedule and coordinate with design team. b. Prepare sub -consultant agreements, coordinate, budget and review the project progress and submittals. c. Prepare, monitor, and update project schedule. Monitor project budget. d. Prepare monthly billings, progress reports, and updated monthly project schedule. e. Maintain regular informal contact telephone discussions, and electronic mail. f. Obtain, with assistance from the AGENCY, rights of entry necessary for geotechnical studies, etc. Deliverables: • Progress Reports • Meeting Minutes • Monthly Invoicing • Project Schedule Page 3 of 33 49 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 2 SURVEYING AND RIGHT-OF-WAY This Work Element is supplemented to provide final surveying and mapping services to be performed by 1 Alliance, and ROW acquisition and certification to be performed by DCI Engineers (DCI). Surveying 2.1 Survey PM, Admin, QA/QC This task includes the survey project management, administrative duties, and quality control required for a project of this complexity and magnitude. 2.2 Survey Control This task was completed with the original contract. 2.3 Field Surveying and Mapping This task includes the field surveying and mapping required on an as needed basis to supplement the field survey mapping already finalized. Only the hours included in Exhibit E are available for additional survey to be collected and if more hours are needed a supplement will be required. 2.4 Utility Surveying Services This task includes the mapping of utilities at additional locations required for task 2.3. The CONSULTANT shall arrange for underground `conductible' utility locating, by means of a private utility firm. 2.4.1 Surface Observable: power poles, vaults, risers, fire hydrants, water valves/meters, gas valves, traffic signal/traffic control boxes, and overhead utility lines. 2.4.2 Stormwater and Sanitary sewer structures shall be located. Standard efforts will be made for obtaining pipe invert elevations, size, and materials. 2.5 Office Processing This task includes the office processing of the collected survey data under this supplement, data extraction, field book reductions, CADD drafting, and other duties required for the generation of the deliverable(s). For 3D laser scanning efforts, sub -tasks include the registering of point clouds; evaluating the registrations; exporting the point cloud data to Civil3D; creating or picking of appropriate points in Civil3D; Linework and Layering, and standard CADD drafting of the deliverables, as required. 2.6 Right -of -Way and Boundary Resolution(s) 2.6.1 Completed under original Contract 2.6.2 Completed under original Contract 2.6.3 Produce a Right -of -Way Plan meeting WSDOT requirements for certification. Page 4 of 33 50 City of Tukwila 42nd Ave S Bridge Replacement Assumptions: • Rights -of -Entry will be provided by the AGENCY. • Traffic control, if required, will be implemented and billed as an invoiced ODC. • Tree Tags, driplines/canopies are not a part of the scope services. • Setting of property corners is not a part of the scope of services. • A record of Survey is not a part of the scope of services. • Title reports with underlying documents for parcels to be provided by the AGENCY. • The AGENCY or CONSULTANT will provide a border for the ROW Plan. • The is an estimated level of effort for additional survey needs between 30% and bid -ready. If additional survey hours are required a supplement will be needed. Deliverables: • Topographic Survey with 1 -foot contour intervals (electronic copy) new survey data will be combined with survey from the original contract into one file. • AutoCAD Surfaces (DTM Files) (electronic copy) or any other desired electronic source file. • ASCII file of control points. • ROW Plan Right -of -Way (ROW) — the following activities will be performed by DCI staff who will be in close coordination with 1 -Alliance staff 2.7 ROW Appraisal Coordination • Coordinate appraisal activities • Coordinate with Agency to set Just Compensation • Review approved ROW procedures 2.8 ROW Acquisition • Review title reports • Design team involvement to ensure adequate/necessary property rights • Coordination with Agency for payment processing • Acquire necessary property rights as needed for the project • Prepare conveyance documents • Attend open house virtually or in person • Prepare weekly status reports • Title company coordination for recording/escrow • Completed parcel files per WSDOT LAG manual 2.9 ROW Certification • Coordination with WSDOT LAC • Completed files to WSDOT for certification Assumptions • All legal descriptions to be provided by agency and/or design team Page 5 of 33 51 City of Tukwila 42nd Ave S Bridge Replacement • Approved ROW procedures • Escrow and recording fees to be paid by agency • Assumed no relocation activities • Tasks are based on assumed 3 parcels. Additional parcels added will be a scope change and additional fees apply. Deliverables • Valuation of 3 parcels • ROW Acquisition of 3 parcels • All acquisition files to meet local, state and federal regulations • Three (3) completed files delivered electronically to the agency • WSDOT certification Page 6 of 33 52 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 3 GEOTECHNICAL ENGINEERING This Work Element is supplemented to provide final geotechnical engineering recommendations and reporting to support the design team and will be performed by LAI Associates, Inc (LAI). The final geotechnical engineering effort will include the following activities: 3.1 Review Existing Information LAI will review the subsurface information that was gathered by LAI during the preliminary design phase of this project. LAI will also review the 30 percent plans. The purpose of reviewing this information is to incorporate the geotechnical information into the LAI's final geotechnical design considerations and recommendations. 3.2 Final Geotechnical Engineering Analysis LAI will evaluate the information collected as part of the above-described data review and the previously completed field investigation program in order to develop geotechnical engineering conclusions and recommendations related to the final design of the proposed replacement bridge. 3.3 Draft and Final Geotechnical Reports Deliverables will include a draft geotechnical report containing design -level geotechnical conclusions and recommendations. A final geotechnical report will be created that contains the results of mutually agreed upon consolidated comments from other team members and the AGENCY. The geotechnical report will include the following information: • Summary logs and a site plan showing the locations of the exploratory borings advanced by the LAI. • Seismic design criteria in accordance with applicable AASHTO standards. • An evaluation of the liquefaction and lateral spread hazards at the project site. • Recommendations for site preparation and fill placement, including: criteria for clearing, stripping and grubbing; an evaluation of the suitability of on-site soil for use as structural fill; gradation criteria for imported fill; guidance for preparation of subgrade soil, which will support the bridge approaches; and criteria for structural fill placement and compaction. • Geotechnical recommendations for the design of deep foundations for the proposed replacement bridge, as well as temporary foundation support for the existing bridge if it will be used as a temporary bridge during construction of the replacement bridge. The recommendations will include estimates of the following: tip elevation, axial resistance, Page 7 of 33 53 City of Tukwila 42nd Ave S Bridge Replacement downdrag loads and loss of side resistance during seismic loading, uplift resistance, lateral shaft analysis, and construction considerations. • Lateral earth pressure criteria for design of proposed bridge abutment walls and permanent retaining walls including equivalent fluid densities for the active, at -rest and passive states of stress. • A discussion related to known or anticipated geotechnical issues that could influence construction of the replacement bridge. The discussion will include methods to mitigate such issues, if identified. 3.4 Meeting Participation For estimating purposes, it is assumed that the LAI's geotechnical engineer will participate in up to three internal meetings with the design team for consultation during design of the project. Assumptions: • The replacement bridge will consist of a two- or three -span structure with no in water foundation elements. • The replacement bridge will be located within the existing 42nd Avenue corridor alignment. • Additional exploratory borings may be required if during the design process the locations of the bridge foundations change. For the purpose of estimating costs, it was assumed that no additional exploratory borings will be required. Deliverables: • An electronic (Adobe PDF) copy of the draft Geotechnical Report • An electronic (Adobe PDF) copy of the final Geotechnical Report Page 8 of 33 54 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 4 ENVIRONMENTAL PERMITTING This Work Element, performed by LAI Associates, Inc., (LAI) is supplemented to provide environmental permitting documentation support for the National Environmental Policy Act (NEPA), the State Environmental Policy Act (SEPA), and local permits/approvals. Federal funding is anticipated to be administered through WSDOT Local Programs. LAI therefore assumes that the WSDOT will be the lead coordinator for NEPA. For the purposes of this Scope of Services, LAI assumes that this project can be authorized under a NEPA Categorical Exclusion (CE). The necessary work elements associated with Environmental Permitting are assumed to be: 4.1 SEPA Checklist LAI will prepare the SEPA Checklist for the project in conformance with WAC 197-11-960 and AGENCY standards. The SEPA Checklist (Checklist) will briefly describe the project and address the project's effects on elements of the environment, as outlined in the Checklist. The Checklist will include a list of permits required for the proposed project. To prepare the Checklist, LAI will use project design information and other available studies prepared for the project, such as the documentation prepared for the additional Work Elements included in this proposal. As necessary to complete the SEPA Checklist, LAI will review additional AGENCY documents such as the comprehensive and Shoreline Master plans, zoning code, and other development regulations. 4.2 WSDOT Local Program National Environmental Policy Act Categorical Exclusion Form LAI will prepare a final version of the WSDOT Local Programs NEPA Categorical Exclusion (CE) Form (formerly the Local Agency Environmental Classification Summary). To complete the form, LAI will compile and review environmental information from readily available public domain resources and documents prepared as part of this Work Element to gain a general understanding of relevant environmental resources along the project corridor. 4.3 Team and Agency Meetings LAI will assist in scheduling and participate in meetings, as needed, with the AGENCY, Washington State Department of Transportation (WSDOT), US Army Corps of Engineers (USACE), and Washington Department of Fish & Wildlife (WDFW) to coordinate permit conditions for the project. Page 9 of 33 55 City of Tukwila 42nd Ave S Bridge Replacement This task includes participation in at least four onsite meetings, three conference calls and associated correspondence. 4.4 Hazardous Materials Linear Corridor Screening LAI will conduct a screening -level assessment of sites along the project corridor for the potential presence of contamination. The screening -level assessment of the project corridor will include the following components: • Review available aerial photographs to assess past uses of the project corridor and adjacent properties from the present back to their first developed use, or back to 1940, whichever is earlier. • Review listings from a subcontracted database service (Environmental Data Resources Inc.) of confirmed and suspected contaminated sites within a 1 -mile radius of the project corridor abstracted from US Environmental Protection Agency (EPA), tribal, and Ecology environmental databases. • Review reports documenting previous environmental investigations completed at sites along the project corridor (if available from the AGENCY and/or WSDOT). • Conduct a site reconnaissance of the project corridor to visually and physically observe current land -use activities and environmental conditions. • LAI will request and collect information from Ecology to further evaluate the sites of potential hazardous and problem waste concerns for the project that were identified in the regulatory database search or site reconnaissance, if any. This task will include: o Visit Ecology's Northwestern Regional office in Bellevue, Washington to review documents available from the agency files and to request copies of relevant information related to environmental conditions at sites along the project corridor o Review/photocopy pertinent documents/information. The data collected will be summarized in a technical memorandum provided in electronic (Adobe PDF) format. 4.5 Section 7 of the Endangered Species Act (ESA) Biological Assessment (BA); Magnuson -Stevens Act Essential Fish Habitat (EFH) Evaluation LAI will prepare a BA for selected species federally listed as threatened or endangered in the action area under the ESA and an EFH Evaluation for the proposed project. LAI will obtain updated species lists from agency websites, request site-specific species and habitat information from the WDFW Priority Habitats and Species database, and review information from the Washington Natural Heritage Program. Page 10 of 33 56 City of Tukwila 42nd Ave S Bridge Replacement Evaluation of specific project details, such as construction techniques and equipment used, timing of construction, and best management practices (BMPs) will be based on information provided by LAI. The report will establish the project action area, which incorporates the furthest extent of both aquatic and terrestrial impacts. Appropriate environmental baseline information and species history will be summarized in the BA. A determination of "may effect, not likely to adversely affect" (NLAA) is anticipated. The project is not expected to impact EFH. LAI will prepare a draft BA and EFH for review and comment by CONSULTANT and the AGENCY, and then a final document. 4.6 Cultural Resources LAI will identify the Area of Potential Effects (APE) in accordance with 36 CFR 800.16(d) and coordinate with the Local Program Engineer and WSDOT archeologist for on the APE request and a Section 106 exemption. 4.7 Section 4(0 Documentation LAI will prepare the WSDOT Section 4(f) De Minimis Impact Determination form. The form will provide: • A project description • A description of Section 4(f) resources (i.e., park and/or historic sites) affected by the project and proposed impacts (including figure) • A summary of public outreach efforts. LAI will prepare a draft form for review and comment by CONSULTANT and the AGENCY, and then a final document. 4.8 Traffic Noise Assessment LAI will conduct a traffic noise assessment for the project corridor, for potential noise impacts to sensitive receivers within the project study area. The traffic noise assessment will include the following components: • Site Reconnaissance: An initial site visit will be performed to identify potential noise sensitive receptors along the project corridor. • Pre -Consultation with WSDOT: Before conducting field work or TNM noise model development, we will consult with WSDOT noise specialists to confirm the appropriate number of modeling receptors and noise validation measurement locations. Page 11 of 33 57 City of Tukwila 42nd Ave S Bridge Replacement • Noise Measurements for TNM Model Validation: Noise measurements for the proposed project will be collected along select existing and proposed roadway/bridge segments that may be affected by the proposed project where frequent human use is likely to occur. Data collection will be used for model validation as part of the Noise Assessment. • Noise Assessment: Noise levels shall be predicted for the existing road/bridge (the "no - build" alternative) and one "build" alternative. The AGENCY planning department will be consulted to determine the locations where dwellings have been issued building permits in currently vacant lots adjacent to the roadway/bridge. A land use inventory shall be performed to identify the existing and currently permitted future noise -sensitive land uses and to assist in selection of noise modeling locations. Representative receiver locations shall be modeled for prediction of noise levels and determination of noise impacts. LAI will incorporate provided traffic data into the model. The traffic noise impact criteria against which the Project traffic noise levels are evaluated are taken from WSDOT's Traffic Noise Assessment & Abatement Policy guidance manual. • Noise Barrier Analysis: If the noise analysis indicates impacts in areas where noise barriers (or building acoustical insulation) is constructible, then we will use the TNM model to design the height and length of noise barrier walls that satisfy WSDOT's acoustical feasibility criteria. For each wall we will estimate the construction cost by using WSDOT's unit cost factor, and we will determine the economic reasonableness based on the number of benefited receptor locations shielded. Based on inspection of preliminary aerial photographs, for budgetary purposes we assume will evaluate up to 3 separate noise walls. We will coordinate with the civil engineering design team to provide the required heights, top elevations, and lengths of each noise wall that satisfies both the feasibility and reasonableness criteria. • Noise Discipline Report: LAI will compile a technical report summarizing the findings of the noise study. The contents shall include land use in the area, existing noise conditions, methods of analysis, impacts and all evaluated noise mitigation measures. Mitigation cost estimates shall be included. Construction noise impacts shall be discussed. The report shall include maps of the existing and proposed alignments and existing and future land uses on a scale vicinity map. Comparative tables shall be prepared to aid in understanding Project impacts and mitigation. A draft report will be submitted to the AGENCY for review. Based upon the comments, LAI will revise the report and a WSDOT-review draft copy will be delivered to WSDOT. We will respond to WSDOT comments to prepare the final report. The traffic noise analysis will be summarized in a technical report. 4.9 Permit Applications LAI will prepare a Joint Aquatic Resources Permit Application (JARPA) form and documentation as required by the TMC for a shoreline substantial development permit. The JARPA form will be submitted to WDFW for Hydraulic Project Approval, to the USACE for Page 12 of 33 58 City of Tukwila 42nd Ave S Bridge Replacement Section 404/Section 10 permitting, to Ecology for Section 401 Certification, and DNR in support of aquatic lands lease, and to the AGENCY for shoreline permitting. LAI will complete the AGENCY's Shoreline Permit application and associated documentation a figure for property owners within 500 ft of the project area. Mailing list labels and other administrative tasks will be coordinated by the AGENCY. Information required as part of the application also includes five copies of the following: • Description of project consistency with decision criteria • Vicinity map • Shoreline site plans (top of bank, landward catch point toe of levee, riverbank toe, mean high water mark, and 100 -year base flood elevation, appropriate setbacks, maintenance easements, limits of construction) • Sensitive area study documentation and plans • Cross sections • Landscape plans • Civil plans (stamped, signed, and dated by licensed professional engineer). LAI will prepare the AGENCY Tree Clearing Permit application, which will be included with the Shoreline Permit application package. The "description of project consistency with decision criteria" listed above will include reference to the AGENCY's tree regulations. 4.10 Mitigation/Landscape Plan Support This task consists of the design support services necessary to prepare and complete design drawings that will be required for impacting the shoreline buffer of the Duwamish River. LAI will provide comments to for incorporation of buffer mitigation into the landscape plans relevant to the mitigation plan at the 60 percent, 90 percent, and 100 percent levels. 4.11 Agency Coordination LAI will help CONSULTANT and the AGENCY respond to agency comments on application submittals and provide support with inquiries on agency status of reviews. The agencies may require additional data about potential environmental impacts and their mitigation. Support will be provided via teleconference and email. Assumptions: • The selected alternative is replacement of the bridge in the existing 42nd Avenue corridor alignment. Page 13 of 33 59 City of Tukwila 42nd Ave S Bridge Replacement • The project will not require preparation of a SEPA Environmental Impact Statement. Either a Determination of Non -Significance (DNS) or a mitigated DNS will be issued for the project. • AGENCY staff will prepare and publish the DNS (or mitigated DNS). • This proposal does not include time for CONSULTANT to respond to any public or resource agency comments on the Checklist after it has been published for public comment. Should the AGENCY request Consultant involvement in responses or revisions to the Checklist based on public or agency comments, a scope and budget amendment will be required. • The proposed project will receive funding from the FHWA administered through WSDOT Highways and Local Programs and will satisfy the criteria as a NEPA Categorical Exclusion. • The AGENCY will provide access permissions if needed. • A Hazardous Materials Discipline Report to address hazardous and problem waste may be required by WSDOT based on its review of the preliminary NEPA CE form. Preparation of a Hazardous Materials Discipline Report is not included in this scope of services. The level of detail and report format for a Hazardous Materials Discipline Report is dependent on the project activities, and type and number of potential hazardous material impacts identified. A scope and cost estimate to complete a Hazardous Materials Discipline Report, if required by WSDOT, will be provided following receipt of review comments from WSDOT regarding the preliminary NEPA CE form. • The hazardous materials corridor screen technical memorandum will not meet the requirements of a Phase I environmental site assessment under ASTM E1527-13. • Building interiors will not be accessed as part of the site reconnaissance. • LAI assumed that 10 hours of historical environmental document review will be sufficient to come to general conclusions about the recognized environmental conditions that affect the subject properties. If additional review time is required, LAI will bring this to your attention in advance of continuing the review. • File reviews at the agency level are experiencing extensive delays due to COVID 19 limitations and may require 6 months or more to complete. • Conditions at immediately adjoining properties may not be observable from public access areas and, as a result, may not be identified during the site reconnaissance. • The BA will be drafted using the current WSDOT template. • A 30% to 60% level of design will be sufficient for preparation of the BA and EFH Evaluation report. • The project will have a NLAA determination on listed species and/or their designated critical habitat and a formal Biological Opinion will not be required. The project will have no adverse impact to EFH. Page 14 of 33 60 City of Tukwila 42nd Ave S Bridge Replacement • WSDOT BA procedures for calculating the extent of in -water impacts will be used; however, this task does not include water quality modeling using CORMIX modeling software or HI -RUN. • This task does not include meetings with agency staff from the US Fish & Wildlife Service (USFWS) or National Oceanic and Atmospheric Administration (NOAA) Fisheries. • Design and construction details required for permit applications that are not directly related to a critical areas determination will be provided to the LAI biologist. Such elements include, but are not limited to, a stormwater drainage report; a temporary sediment and erosion control plan; proposed construction timing, sequencing and duration; and primary types and duration of construction equipment to be used. • This task does not include efforts to conduct a 6 -month update review of species listings. • The scope of work does not include monitoring of any federally listed or state listed species during construction activities. Should any monitoring of these species be required, an addendum to this scope and budget can be prepared. • This task will be limited to preparation of the APE and coordination with the WSDOT archeologist. • For this task, LAI will be provided with a detailed project description of the project, project area including areas of ground disturbance and known staging areas, and conceptual plans showing the scope of work and cross-sections. • Cost for professional archaeological investigation and/or historic property inventory are not included in this scope of services. • The AGENCY will pay all the applicable permit application fees. • LAI staff attendance at a Hearing Examiner meeting is included in this scope of services. • A tree size and location survey (the results of which are required to be shown on the plans) will be completed by others and incorporated into the plans in support of AGENCY shoreline permitting. • The plan set will include the required Landscape Plan, Site Plan and Sensitive Area Plan, and will be compiled by CONSULTANT. • Construction will begin within 2 years of permit approval and be completed within 5 years. • US Coast Guard bridge permit will not be required. • The 30% design plans will be suitable for the shoreline permit application, and the AGENCY will waive the requirement that civil plans be stamped, signed, and dated by a licensed professional engineer as part of the permit application. • CONSULTANT will incorporate mitigation in landscape plans and specifications as required by the AGENCY's Shoreline Master Plan (SMP). • Irrigation design is not included in this task. • Grading design and grading plans are not included in this task. Page 15 of 33 61 City of Tukwila 42nd Ave S Bridge Replacement • A Temporary Erosion and Sediment Control (TESC) Plan is not included in this scope. Some erosion control design is anticipated, but any erosion control elements are expected to be minor and be coordinated with CONSULTANT for incorporation into the TESC plan(s) prepared by others. • Impacts to the Green River Trail associated with the project meet the requirements of a Section 4(f) de minimis impact. • A concurrence letter from the agency with jurisdiction over the Section 4(f) resource will be provided to LAI by the AGENCY. Deliverables: • An electronic (Adobe PDF) copy of the draft and final SEPA Checklist • An electronic (Adobe PDF) copy of the final NEPA CE form • An electronic (Adobe PDF) copy of the permit matrix • An electronic (MS Word) copy of the draft Screening -Level Hazardous Materials Linear Corridor Report • An electronic (Adobe PDF) copy of the final Screening -Level Hazardous Materials Linear Corridor Report. • An electronic (Adobe PDF) copy of the draft BA and EFH Evaluation report. • An electronic (Adobe PDF) of the final BA and EFH Evaluation report. • An electronic (Adobe PDF) copy of the draft APE. • An electronic (Adobe PDF) copy of the final APE. • An electronic (Adobe PDF) copy of the draft JARPA and Shoreline Permit application submittal(s). • An electronic (Adobe PDF) and required paper copies of the final JARPA and Shoreline Permit application submittal(s). • E-mail and/or telephone correspondence providing information needed for project landscape plans for the purpose of fulfilling project mitigation requirements related to shorelines • An electronic (Adobe PDF) copy of the draft Section 4(f) De Minimis Impact Determination form • An electronic (Adobe PDF) copy of the final Section 4(f) De Minimis Impact Determination form. • An electronic (MS Word) copy of the AGENCY -review draft noise technical report. • An electronic (MS Word) copy of the WSDOT-review draft noise technical report. • An electronic (Adobe PDF) copy of the final Noise technical report. Page 16 of 33 62 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 5 BRIDGE AESTHETICS AND LANDSCAPE ARCHITECTURE This Work Element is performed by Makers Architecture and Urban Design, LLP (MAKERS), and a landscape architect subconsultant (LAS) and is supplemented to provide Bridge Aesthetics and Landscaping design from 30% to bid -ready. The following outlines the tasks associated with this work: 5.1 Concept Design for Urban Design Elements a. Review results of the open house with the Staff/Consultant team. b. Work up preferred ideas at 60%, 90%, 100% design level for aesthetic features. Provide drawings in a format compatible with the engineering documents. (Format provided by the engineering team.) Provide narrative description of urban design and/or outline c. Prepare 60%, 90% and 100% design level quantity estimate and opinion of cost estimate for the selected aesthetic features. Assumptions: • MAKERS will not be involved in lighting, electrical or utilities work. • The budget assumes 2 additional meetings or conferences with the engineering/AGENCY team. • The engineering team will provide MAKERS with CAD layouts, templates and numbering to meet the requirements of the final bid document formatting. Deliverables: • 60%, 90%, and 100% documents of urban design (Aesthetic) elements of the project in digital format (CAD) as provided by the engineering team. • Bid -ready, stamped and signed, plans, specifications, and estimate in digital format (PDF). Landscape Architecture The following outlines the tasks associated with the landscape architect subconsultant work: LAS will prepare: • Preliminary planting concept. • Landscape planting associated with shoreline enhancement, to support the environmental permitting requirements and site restoration associated with the 42nd Ave Bridge replacement. • Site sections to illustrate restoration and enhancement intent. Page 17 of 33 63 City of Tukwila 42nd Ave S Bridge Replacement • Mitigation plant schedule in collaboration with LAI, and support with statistics for mitigation area takeoffs to inform the JARPA application. • Irrigation design for landscape improvements areas. • Support with constructability review and cost estimating for landscape planting and Irrigation. Assumptions: • LAS will not be involved in lighting, electrical or utilities work. • LAS will provide input to grading design, but final grading documentation will be by others. • LAS will provide input to trial and path alignment, but final documentation will be by others. • LAS will not prepare JARPA sheets, this will be developed by others. • The budget assumes 2 additional meetings or conferences with the engineering/AGENCY team. • The engineering team will provide JAB with CAD layouts, templates and numbering to meet the requirements of the final bid document formatting. Deliverables: • PSE 60%, 90%, 100% and bid ready documents of landscape planting and irrigation elements of the project in digital format (CAD) as provided by the engineering team. • Bid -ready, stamped and signed, plans, specifications, and estimate in digital format (PDF). Page 18 of 33 64 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 6 UTILITY COORDINATION This Work Element is performed by CONSULTANT and is supplemented to provide utility coordination between 60% and bid -ready design. Any design work will be authorized under a separate supplement. 6.1 Utility Coordination Utilities owned and operated by agencies/entities, other than the AGENCY, that are within the project corridor of the bridge improvements will be identified. CONSULTANT will acquire and review record drawings of existing utilities within the project limits and define potential utility conflicts. For the purpose of preparing this scope of work, it is anticipated that up to six (6) utilities are located in the project corridor. Known utilities within the project limits include Puget Sound Energy (PSE) Gas and Electric, Comcast, King County Wastewater Treatment Services, Lumen, Allstream, and Seattle City Light (SCL). CONSULTANT will schedule virtual meetings with utility owners to discuss the project and define utility needs and design criteria if the utility is impacted by the proposed bridge improvements. A total of twelve (12) meetings are anticipated under this subtask. Meeting will be conducted by, and minutes will be prepared by CONSULTANT. Prepare Memorandum - Prepare a short technical memorandum to outline all agreements between the AGENCY and the utilities including what work may be completed by the Contractor, what will be completed by each utility prior to construction and all commitments made by all parties. Assumptions: • No utility design is part of this Work Element. Deliverables: • Utility coordination memorandum Page 19 of 33 65 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 7 CONSTRUCTABILITY REVIEW, CONSTRUCTION SCHEDULE AND ESTIMATION: This work element is performed by Ott -Sakai Construction Consultants (OS), to provide constructability review, construction schedule, and construction estimation services, and is supplemented as follows. The work element includes the following activities: 7.1 Constructability Review and Cost Estimation This task covered TS&L and 30% only and remains unchanged, the following sections are added with this supplement. 7.2 Constructability Review and Cost Estimation 60% OS will provide Constructability Review, Construction Schedule and Cost Estimation of the design team's prepared Plans, Specifications & Estimate (PS&E) package at 60%. 7.3 Constructability Review and Cost Estimation 90% OS will provide Constructability Review, Construction Schedule and Cost Estimation of the design team's prepared Plans, Specifications & Estimate (PS&E) package at 90% design level. 7.4 Project Management / Meeting Participation This sub task includes OS's project management with CONSULTANT, various administrative duties, and quality control. OS will participate in internal meetings with the design team for consultation during design of the project. Deliverables: • Constructability Review, Construction Schedule and Cost Estimation for 60% and 90% PS&E Levels Page 20 of 33 66 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 8 - TRAFFIC CONTROL AND TRAFFIC SIGNAL: This work element is performed by Transpo Group, Inc. (TRANSPO) to provide traffic control, detour, and traffic signal plans for the Contractor's use in constructing the proposed bridge and roadway improvements. The original contract is supplemented with the following: 8.1 Traffic Analysis — Completed at 30% Design 8.2 Traffic Control The Consultant will prepare traffic control plans, special provisions, and engineer's opinion of cost for constructing the proposed bridge and roadway improvements. The exact limits of the traffic control will be determined jointly between the AGENCY and the Consultant; however, the initial scope and fee are based on the listed assumptions below. The plans will conform with MUTCD and/or WSDOT/AGENCY procedures and standard plans. Assumptions: • The traffic control design deliverables/fee is based on and assumes the existing bridge is replaced in its current location on 42nd Ave S. If the new bridge is constructed on S 124th St, changes to the projected scope of services/deliverables/fee may be required. • Construction limits for permanent improvements are confined to 42nd Ave S between S 124th St and Interurban Ave S. • A temporary bridge structure will be constructed adjacent to the existing bridge on 42nd Ave S to be used as a bypass for traffic during construction of the new permanent bridge on 42nd Ave S. • The existing lane configurations on Interurban Ave S and 42nd Ave S will not be permanently modified. • Traffic control plans are anticipated to include: o TCP 1: Short term plan — full closure of 42nd Ave S (south leg) at S 124th St o TCP 2: Short term plan — full closure of 42nd Ave S (north leg) at Interurban Ave S o TCP 3: Short term plan — full closure of Green River Trail plan, including detour plan o TCP 4: Short term plan — closure of southwest corner of Interurban Ave S/42nd Ave S intersection o TCP 5: Short term plan — Westbound Interurban Avenue S right turn lane closure at 42nd Avenue S o TCP 6: Short term plan — Interurban Avenue S left/center lane closure at 42nd Ave S o TCP 7: Short term plan — Northbound Macadam Rd S right lane/slip-lane closure at Interurban Avenue S o TCP 8: Short term plan —Northbound Macadam Rd S left lane closure at Interurban Avenue S Page 21 of 33 67 City of Tukwila 42nd Ave S Bridge Replacement o TCP 9: Long term plan — temporary staging (channelization and signing) plans for temporary bridge bypass on 42nd Ave S between S 124th St and Interurban Ave S • It is assumed that others will prepare all civil -related plans for temporary traffic control. This includes, but is not limited to, the design of temporary curbs, sidewalks, paving, grading, utilities, drainage, structures, geotechnical design, and related work. • Standard traffic control plans will be used to the extent feasible. • Traffic analysis is not included in this task. Deliverables: • Traffic Control packages for 60%, 90%, and 100%, in an electronic delivery format (PDF) • Stamped and Signed Ad -ready design plans in electronic format. 8.3 Traffic Signal Design The Consultant will prepare traffic signal plans, special provisions, and engineer's opinion of cost for constructing traffic signal improvements/modifications for the project at the 42nd Ave S/Interurban Ave. S. intersection. Assumptions: • The traffic signal design deliverables/fee is based on and assumes the existing bridge is replaced in its current location on 42nd Ave S. If the new bridge is constructed on S 124th St, changes to the projected scope of services/deliverables/fee may be required. • As-builts for the existing traffic signal at 42nd Ave S/Interurban Ave S intersection will be provided to TRANSPO for use in the design. • The existing traffic signal at the 42nd Ave S/Interurban Ave S intersection will continue to operate during construction and will require temporary signal modifications to facilitate TCP 9: Long term plan as described in the task above. • The existing traffic signal pole for westbound Interurban Ave S traffic will not be disturbed during construction and will remain as -is for the final intersection configuration. • The existing signal phasing at the 42nd Ave S/Interurban Ave S intersection will not be modified. • Temporary signal modifications at the 42nd Ave S/Interurban Ave S intersection are anticipated to include: o Installing a new span wire signal for northbound 42nd Ave S (Macadam Rd S) traffic and removing the existing mast arm signal pole. o Installing video detection and re -aiming existing signal heads for southbound 42nd Ave S traffic. o Relocating pushbuttons and pedestrian signal heads as needed located on the northeast corner. • Temporary traffic signals will not be required during construction at the 42nd Ave S/S 124th St and/or Interurban Ave S/Access Roadway intersections. • Permanent signal improvements at the 42nd Ave S/Interurban Ave S intersection are anticipated to include: Page 22 of 33 68 City of Tukwila 42nd Ave S Bridge Replacement o Installing a new foundation, mast arm signal pole, and signal heads for northbound 42nd Ave S (Macadam Rd S) traffic. o Installing new APS pedestrian pushbuttons and posts. o Installing new induction detection loops for southbound 42nd Ave S traffic. • Existing traffic signal controller and service cabinets will not be impacted by the project and will remain in operation as -is • Special signal pole foundation design is not anticipated • Transformer and/or electrical service connection design is not anticipated • It is assumed that others will prepare all civil -related plans for temporary traffic control. This includes, but is not limited to, the design of curbs, sidewalks, paving, grading, utilities, drainage, structures, geotechnical design, and related work Deliverables: • Traffic Signal packages for 60%, 90%, and 100%, in an electronic format • Bid -ready design plans in electronic format. Page 23 of 33 69 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 9 ILLUMINATION AND SIGNAGE: This work element is performed by CONSULTANT, to provide illumination, and permanent signage design services, and is supplemented with the following: CONSULTANT will provide design services associated with illumination, and permanent signing design. The illumination design is intended for the Bridge and its immediate approaches. CONSULTANT team will prepare PS&E for this work element which includes the following tasks: 9.1 Illumination This supplement will include completing the illumination design between 30% to bid -ready. 9.2 Permanent Signing This supplement will include completing the illumination design between 30% to bid ready. Assumptions: • The bridge will have full illumination for active transportation and vehicles. • The approaches will have full illumination and transition to existing conditions as required. • The signing will include wayfinding signs to the community center. Deliverables: • Electronic illumination and Permanent Signing Plans, Estimate, and list of special provisions list at 60%, • Electronic PS&E at 90%, and 100% • Electronic Stamped and signed PS&E at bid -ready. Page 24 of 33 70 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 10 HYDRAULICS & HYDROLOGY This Work Element replaces work element 10 in the original contract, is performed by Natural Waters (NW) to provide Hydraulics & Hydrology services for the project. The hydraulic and hydrology activities include the following subtasks: 10.01 Existing Data Review NW will review existing available data and information that may be needed for the hydraulic and scour evaluation. NW will request available information from the AGENCY, such as: existing topography, aerial photos, bridge inspection records, bridge plans, and anecdotal information on past flood events. 10.02 Site Reconnaissance NW will conduct a site reconnaissance to examine the characteristics of the creek, bridge, and surrounding river corridor with respect to hydraulic, erosion, and scour processes. The purpose of this reconnaissance is to understand site hydraulics and channel conditions. It will be beneficial for NW to meet with the project surveyors on site during the site reconnaissance to discuss where additional survey is needed to support the hydraulic and scour analysis. 10.03 Hydrologic Review The hydrology for the reach has been studied extensively by the US Corps of Engineers. NW will review available information from the US Corps of Engineers, in addition to available FEMA Flood Insurance Study (FIS) information, to assess appropriate discharges, which will serve as the basis of design for the proposed water crossing. Anticipated flows may consist of the 2-, 10-, 50- , 100-, and 500 -year flood events. 10.04 Geomorphic Assessment NW will conduct a rapid geomorphic assessment using newly obtained survey information, geotechnical reports, aerial photos, and findings from the field reconnaissance. The purpose of this assessment is to determine if there have been significant geomorphic changes over time which will need to be accounted for in the design of the proposed water crossing. 10.05 Hydraulics Based on review of existing data (Task 5.1) and direction from the AGENCY on acceptable level of risk, either an existing hydraulic model developed by the US Corps of Engineers, FEMA or another source may be used as the existing conditions model, with minor modifications to incorporate the proposed bridge to simulate proposed conditions. Based on the proposed crossing being located on a sharp bend, the FHWA recommends a 2D model for assessing hydraulics at a water crossing. For the purposes of this scope and estimate, development of a 2D model was assumed to provide sufficient budget. All survey required for proper development of the existing conditions hydraulic model will be performed by others and provided to NW as a combined surface in a Land XML format in State Plane Coordinates. A proposed combined surface, which includes the proposed bridge and grading, will be provided by CONSULTANT in a Land XML format in State Plane Coordinates. Page 25 of 33 71 City of Tukwila 42nd Ave S Bridge Replacement 10.06 Scour Estimates A scour evaluation will be conducted using the hydrology and corresponding hydraulic characteristics estimated from the hydraulic model developed in Task 5.5. The proposed bridge is not anticipated to have any elements within the 100 -yr water surface elevation. The proposed combined surface, which includes the proposed bridge and grading, will be provided by CONSULTANT in a Land XML format in State Plane Coordinates. The scour estimates will be performed using this information following the guidelines described FHWA HEC -18, 5th Edition. 10.07 Documentation The results of the hydrologic, geomorphic, hydraulic and scour assessments will be summarized in a brief report. The report will include a description of the physical characteristics of the site, including photographs taken during the site reconnaissance, along with pertinent information to support the basis of design. A draft version of the report will be provided to CONSULTANT and the AGENCY for review and one set of combined comments. Upon receipt of combined comments, NW will finalize the report and submit a digital (pdf) copy, as requested by CONSULTANT and the AGENCY. 10.08 Intentionally left blank 10.09 Permitting Assistance NW will be available to assist with the team's preparation of permit applications and answer questions that arise during agency review. 10.10 60%/90%/100% Plans Review NW will review river related plans at the 60%, 90%, and 100% project phases. 10.11 Project Management and Meetings Throughout the project, NW will maintain a line of communication with the CONSULTANT team and the AGENCY through frequent meetings and e-mails. Various team and resource agency meetings are anticipated throughout the project delivery process. Meetings are assumed to be virtual. Assumptions: • One site visit is assumed to cover all tasks. • A no -rise assessment or no -rise certificate (if required by AGENCY) is not assumed to be needed and therefore is not included in the scope or budget. • No CAD related services will be performed by NW. • Only hydrologic and hydraulic services to support the riverine aspects of the bridge design are assumed. No other services, such as bridge drainage and stormwater, are assumed to be needed. • It is assumed no scour countermeasures will be required as bridge elements, walls, roadway prism and other transportation assets will be designed to account for total scour without the need for a scour countermeasure. If scour countermeasures are determined to be needed, an amendment will be required. Page 26 of 33 72 City of Tukwila 42nd Ave S Bridge Replacement • No large woody material or other habitat/restoration features are anticipated for this project. If habitat restoration features are determined to be needed, an amendment will be required. • No plans, specifications or estimates are assumed to be needed from NW. • CONSULTANT team will provide required geotechnical and structural information at scheduled time to complete hydraulics and scour related tasks. • Only one proposed condition is scoped and budgeted to be assessed and documented in report. • Climate change is not anticipated to be accounted for in the hydrologic and hydraulic analyses. • It is assumed the project will have no change to the exiting groundline and therefore will meet AGENCY and FEMA no -rise criteria due to being within a floodway. For these reasons, a CLOMR and LOMR is not within this scope or estimate. If a CLOMR or LOMR is needed, an amendment will be required. • A detailed lateral migration analysis will not be performed. A qualitative assessment of lateral migration potential will be based on site observations and surveyed ground information provided by the AGENCY. • The US Corps of Engineers and the Effective FEMA hydraulic models will be requested through or in collaboration with the AGENCY. • AGENCY will pay any fees for acquiring US Corps of Engineers or FEMA hydraulic models and any required permits. • The number and level of detail of such tasks shall be performed by NW commensurate with the level of effort allocated in the estimate. • No hydraulic or scour analyses is assumed for any temporary features or work access platforms within the 100 -year WSE. Deliverables: • Digital (pdf) copy of final bridge hydraulic and scour report. Page 27 of 33 73 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 11 TYPE, SIZE, LOCATION (TS&L) REPORT This Work Element was completed in Original Contract Page 28 of 33 74 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 12 PS&E This work element is performed by CONSULTANT whose work is supplemented to provide 60% , 90%, 100% and Bid -ready Plans, Specifications and Estimate (PS&E) documentation in accordance with current AASHTO, and WSDOT guidelines, including Local Agency Guideline (LAG) Manual. The following will be provided with the plans prepared: a. Alignment and cut/fill lines Consultant will prepare the preliminary alignment and will provide cut/fill lines, proposed preliminary permanent easements layout, and proposed preliminary temporary construction easements (TCEs) layout, and proposed right-of-way acquisition lines to the survey team for preparation of a ROW plan meeting WSDOT certification requirements after the 60% AGENCY review taking into consideration AGENCY comments. b. Site Preparation and Demolition Plans A Site Preparation and Demolition plan will be prepared for the selected alternative. These plans will show topography, existing utilities, existing surface features and items for demolition, removal, or salvage. c. Roadway Plans & Profiles A Plan and Profile plan will be prepared in accordance with AGENCY, WSDOT, and/or AASHTO design standards as appropriate. Traffic modeling will be completed by TRANSPO as described in work element 8. Signal plans will be completed by TRANSPO as described in work Element 8 and CONSULTANT will coordinate the Roadway Plan and Profiles for any turn lane queue lengths to meet the modeled signal requirements. . Feasible connection options to the Green River Trail will be included. The intersection at 42nd Ave S and S 124th Street will be a stop -controlled intersection similar to other intersections along 124th Street, such as 43rd to 49th Ave S. It is not anticipated that any roadway improvements or widening will occur outside the bridge footprint, rather the roadway will taper down to match the existing roadway width and sidewalk. If additional sidewalk is necessary to connect the bridge to the existing sidewalk at the Community Center a 5' sidewalk is assumed. Any future grants to improve roadway sections will require a supplement to design the improved roadway section and any necessary walls needed due to the increased width of the roadway. d. Coordination with Districts, Utilities, and Stakeholders Construction of this project will affect multiple parties. Coordination will occur as part of Work Element 6. Coordination with AGENCY utilities will occur with this Work Element. This element will include implementing results of Work Element 11 TS&L. e. Conceptual Stormwater Management Plan Construction of a new bridge and approaches will require pavement replacement. A stormwater management approach will be developed for the project identify whether stormwater runoff treatment and/or stormwater flow control thresholds will be exceeded. Page 29 of 33 75 City of Tukwila 42nd Ave S Bridge Replacement The Low Impact Development Performance Standard will be evaluated and possible scenarios for meeting this requirement will be explored, coordinated with the AGENCY and the final selections incorporated into the Stormwater Report and PS&E. f. City of Tukwila Water Main Design Construction of a new bridge, in either the existing location or at 124th will require the replacement of existing water main or the installation of new water main. CONSULTANT will provide PS&E for the necessary improvements to the water main. For the purpose of this work element it is assumed that the improvements will be for the approaches to and the connection across the bridge. 12.1 30% Plans and Estimate (P&E) This work element was completed in the original contract. 12.2 60% Plans, Specifications, & Estimate (PS&E) This work element item encompasses all the activities associated with the preparation of the 60% Plans, Technical Information Report (TIR) for stormwater, Special provisions, and engineer's opinion of construction cost Estimate (PS&E) documents. Full specifications will not be provided only special provisions for review will be provided at the 60% submittal. A contingency will be incorporated into the estimate to account for the level of completeness. Constructability Review and QA/QC activities are an inherent part of this element per work element 7. Deliverables: • Electronically delivered plan sheets in pdf format. • Electronic copy of the estimate's quantities opinion of construction cost. • Electronic copy of preliminary Special provisions anticipated. • Electronic copy of the preliminary stormwater TIR. 12.3 90% PS&E This task encompasses all the activities associated with the preparation of the 90% Plans, Stormwater TIR, Special Provisions, and engineer's opinion of construction cost Estimate (PS&E). Constructability Review and QA/QC activities are an inherent part of this element. Deliverables: • Electronically delivered plan sheets in pdf format. • Electronic copy of the engineers' opinion of construction cost and quantity calculations. • Electronic copy of Special provisions. • Electronic copy of the updated TIR. 12.3 100% PS&E 76 Page 30 of 33 City of Tukwila 42nd Ave S Bridge Replacement This task encompasses all the activities associated with the preparation of the 100% Plans, Stormwater TIR, Special Provisions and engineer's opinion of construction cost Estimate (PS&E). Constructability Review and QA/QC activities are an inherent part of this element. This task affords the AGENCY to review the draft final construction complete construction documents one last time. Deliverables: • Electronically delivered plan sheets in pdf format. • Electronic copy of the estimate's quantities opinion of construction cost. • Electronic copy of Special provisions. • Electronic copy of the updated TIR. 12.4 Bid -ready PS&E This work element item encompasses all the activities associated with the preparation of the stamped Bid -ready Plans, stormwater TIR, Special Provisions and engineer's opinion of construction cost Estimate (PS&E). Constructability Review and QA/QC activities are an inherent part of this element. Deliverables: • One half size electronic copy of the Bid -ready set of stamped and signed Plans • Electronic copy of the Project Specification Package meeting FHWA funding requirements, in PDF format • One electronic copy of the engineer's opinion of construction cost, quantity calculations, and one signed original of the engineer's opinion of construction costs. • AutoCAD and/ or Civil 3D complete electronic drawing files • Electronic copy of the Stormwater TIR — stamped and signed. Assumptions: AGENCY to provide: • Title block and CAD standards • Specification template for AGENCY standard general special provisions The Following table presents the anticipated bid -ready plan sheets for the S 42nd Ave Bridge Replacement Project: Sheet Name PS&E Assumed Number of Sheets PS&E Submittal Phase 60% 90%, ready 100%, & bid - Cover Sheet 1 X X Index Legend and Abbreviations 2 X X Civil and Structural Demo Plans 4 X X Site Prep and TESC 4 X X Roadway Plan & Profile/Stormwater 8 X X Trail Plan & Profile 2 X X Page 31 of 33 77 City of Tukwila 42nd Ave S Bridge Replacement Roadway Typical Sections and Details 3 X X Trail Typical Sections and Details 1 X X ROW 4 X X Drainage Details 3 X X Utilities 3 X X Channelization and Signing 4 X X Illumination 5 X X Construction Detour Plan 6 X X Traffic Control 6 X X Roadside Restoration 2 X X Bridge Plan & Elevation 2 X X Bridge Demo 4 X X General Notes 1 X X Bridge Construction Sequencing 5 X X Temporary Shoring 2 X X Bridge Foundation Layout 2 X X Shaft Details — Pier 1 and 4 2 X X Shaft Details — Piers 2 and 3 2 X X Pier 1 Layout (Plan & Elevation) 1 X X Pier 1 Details 2 X X Pier 2 Layout (Plan & Elevation) 1 X X Pier 2 Details 2 X X Pier 3 Layout (Plan & Elevation) 1 X X Pier 3 Details 2 X X Pier 4 Layout (Plan & Elevation) 1 X X Pier 4 Details 2 X X Framing Plan 2 X X Bridge Typical Sections 2 X X Girder Details 8 X X Diaphragms Details 4 X X Deck Reinforcing 6 X X Bearing Details 3 X X Expansion Joint Details 3 X X Bridge Drainage Details 3 X X Utility Support Details 2 X X Bridge Barrier Details 3 X X Bridge Railing Details 2 X X Throw Fence Details 3 X X Bridge Approach Slabs 2 X X Retaining Wall Layouts 4 X X Retaining Wall Details 2 X X Bar Bending Sheets 4 X Guardrail 3 X X Perm. Signage and Attachments 2 X X Landscaping and Irrigation 10 X X Page 32 of 33 78 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 13 - PHASE 2 SUPPLEMENT - CONSTRUCTION PHASE SERVICES: At the discretion of the AGENCY construction phase services may be added as a supplement to this contract. The following presents the envisioned tasks associated with this work element. 14.1 Engineering Support During Construction In this task CONSULTANT's team will provide on-call engineering support services to the AGENCY during the construction period of the Project. This task encompasses review of and responses to Contractor RFIs; Submittals during the construction phase and preparation ofAs-built drawings and inventory load rating of the new bridge. Deliverables: • As -built drawings • Load Rating Analysis and Summary 14.2 Optional Construction Management Services CONSULTANT's team possess a highly experienced and qualified CM team. In case the AGENCY desires, CONSULTANT staff can augment AGENCY's team to provide CM services for this project. The following are the categorized activities associated with this Task: Pre -con Meeting; Providing Full-time Construction Project Manager for all aspects of construction activity including oversight of contractors and subcontractors, quality control, safety compliance, managing project changes, budget, and schedule. Provide continuous project management throughout the construction duration. This includes management of staff, subconsultants, and preparation for monthly invoices and progress reports; provide full-time senior inspectors (except when AGENCY Inspector is on team) to track quantities, daily inspection reports, etc.; Provide Full-time/part-time assistant inspector, as workload requires.; Review and respond to unanticipated conditions that occur during construction; Review requests to change or modify the work shown in the plans and specifications. Also provide recommendations to resolve the issue; prepare as - built drawings; and material testing Deliverables: • Progress Reports; Inspection Daily Reports; Submittal Reviews; RFI Reviews; Monthly Pay Estimates; Change Management; Record of Materials; Pre -con and Construction Photos; Testing and Lab Reports where necessary; Red -line As -built; Close-out. Page 33 of 33 79 80 Exhibit D - Prime Consultant Cost Computations Summary City of Tukwila - 42nd Ave S Bridge Replacement 30% to Bid -Ready TRANTECH TEAM BUDGET BREAKDOWN TRANTECH 1 Engineering LLC TranTech $ 941,618 1 Alliance $ 26,355 DCI - ROW $ 31,881 Landau- Geotechnical Landau- Environmental $ 45,183 $ 84,246 Natural Waters $ 55,200 Makers $ 105,542 Ott -Sakai $ 48,564 Transpo $ 50,659 TOTAL PROJECT BUDGET $ 1,389,249 MANAGEMENT RESERVE $ 138,925 TOTAL CONTRACT BUDGET $ 1,528,174 Public Works Department Vendor TranTech Engineering Project No. 91810404 Project Title 42nd Ave S Bridge Replacement Contract Title 42nd Ave S Bridge Replacement - 30% Design Expires Date 12/31/2022 Contract Original Amount $1,078,487.00 This Encumbrance: $1,078,487.00 BARs This Change/Supplement applies to Amount 104.98.595.100.65.00 $1,078,487.00 History of Contract Including Change Orders and Supplements Date DateToFinance Original Amount Revised Complete Date Description Cost 11/17/2020 0 12/31/2022 Checked by: Approved by: 82 Original Amt $1,078,487.00 Total: $1,078,487.00 Public Works Director City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Interim Director November 17, 2020 Mr. Khashayar Nikzad TranTech Engineering, LLC 365 118th Ave NE Ste 100 Bellevue, WA 98005 NOTICE TO PROCEED: 42"d Ave S Bridge Replacement— 30% Design & TS&L Project No. 91810404, Contract No. 20-116 for $1,078,487.00 Budget 104.98.595.100.65.00 & PA 91810404.1000.100 Dear Kash: Your executed original 2 of 2 of Contract No. 20-116 is enclosed in the amount of $1,078,487.00. This Notice to Proceed is effective immediately for providing 30% design and the Type, Size, and Location Report for the 42nd Ave South Bridge Replacement Project. All work is to be completed by December 31, 2022, unless modified by supplemental agreement. Please show the project name and Tukwila project number (91810404), contract number (20-116), project accounting numbers and the City budget number on all billings. Please break out labor by individual name, hourly rate, and overhead/loading rate, and also include a monthly work summary. We look forward to working with you toward the successful completion of this project. If you have any questions, please contact me at 206-431-2446 or adam.cox@tukwilawa.gov. Sincerely, d 1 - Adam Cox, P.E. Transportation Project Manager AC:gI enclosure of: City Clerk File: 91810404.2 (w/ encumbrance notice) Notice to Proceed Book WPW ErgIPROJECTSIA- RW 8 RS Prajects142nd Ave S Bridge Replacement (91810404)101 Preininaty EngineaingWTP TranTech al -118 00 111 i 2020.dau 6300 Building • 6300 Southcenter Boulevard Suite 100 • Tukwila, INA 98188 • 206-433-0179 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 83 84 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Interim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Hari Ponnekanti, Interim Public Works Director BY: Adam Cox, Transportation Project Manager CC: Mayor Ekberg DATE: September 18, 2020 (revised October 16, 2020) SUBJECT: 42nd Avenue South Bridge Replacement Project No. 91810404 Design Consultant Selection and Agreement ISSUE Execute an agreement with TranTech Engineering, LLC (TranTech) for plans and engineering services for the 42nd Avenue South Bridge Replacement Project for either 30% plans and engineering estimate (P&E) or 100% plans, cpccifications, and cnginccring cctimatc (PS&E). BACKGROUND In February of 2020 both the Transportation and Infrastructure Committee (TIC) and the full Council were presented with three options for moving forward with the 42nd Ave South Bridge Replacement. It was decided at the February 24, 2020 Committee of the Whole Meeting that Option 3 was preferred. Option 3 included starting design up to the 30% level, which facilitates the City exploring funding options and being adequately prepared to solicit grant funds from both the State and Federal governments. Option 3 also included an in-depth structural inspection of the bridge to illustrate the internal configuration/deterioration of the steel components of the bridge. The in-depth inspection took place on July 22 through July 24, 2020 and the results will be presented to TIC in a separate agenda item. Upon selecting Option 3 to prepare the 30% design, staff initiated the Request for Qualifications process that is required under federal and state protocol in order to be considered in compliance and eligible for future federal grant requirements. The City advertised in the Seattle Times and the Daily Journal of Commerce on April 28 and May 5, 2020 and four design firms submitted proposal packages on May 19, 2020. Two firms were invited to interview, and TranTech was the highest-rated firm from the selection process. The City then requested that TranTech submit a scope of work and cost estimate for 30% P&E and 100% PS&E. A traffic count study was performed to get a better understanding of the current usage of the 42nd Ave South Bridge and the surrounding side streets. It also gave an understanding of local impacts and reroutes if the bridge should ever be closed to traffic. The counts illustrated the importance of the structure even at a time of reduced traffic due to COVID-19 restrictions. The traffic counts showcased that before and after the inspection, approximately 7,400 vehicles crossed the bridge daily. The number was reduced to an average of 5,000 vehicles during the inspection (the bridge was closed for an 8 -hour period during the inspection) and it was open to traffic during nighttime hours. Please see the attached traffic data for details. DISCUSSION The City owns and operates the 42nd Ave South Bridge and is required to maintain the infrastructure as the sole owner of the bridge. The 42nd Ave South Bridge was constructed in 1949 and has continued to carry vehicular traffic and load -restricted truck traffic for approximately 20 years beyond its designed lifespan. Per the inspection report, this critically deficient bridge should be repaired or replaced. Further analysis indicated that a complete budge rehabilitation would cost approximately the same, if not more, than a full replacement of the structure due to the bridge's configuration and the bridge's inadequacy to carry current truck loadings. C:1UsersUennifer-RICi y of Tukwila\Ergineering - PW Drop BoxW1 TIC Agenda12020 Agenda Ilems\TIC 10-19-202013. 42nd Ave S Bridge 30% Desgn\Info Memo_PE TransTech_2020 09 21-10_19 Updafe.docx 85 42nd Ave South Bridge Replacement September 18, 2020 Page 2 The 30% P&E package, which Council initiated by selecting Option 3 in February 2020, gives the City the opportunity to be "grant ready." Being grant -ready means having early (30%) design plans and engineering estimates and a Type, Size and Location (TS&L) report. The TS&L report will describe various options such as altemative conceptual designs as well as locations for proposed structures. The TS&L will enable the City to give clear direction to TranTech, when the City selects one of the listed options. One conceptual option that will be included in the TS&L report is building a new bridge at South 124th Street. This option would require additional exploration and coordination, but this is the time to analyze all possibilities. A new bridge at S 124th Street will allow the 42nd Ave South Bridge to remain operational during construction of a new bridge. However, this will take more coordination to incorporate the existing East Marginal Way with new traffic control, which is beyond the scope of the bridge replacement. With this concept, the City would have the opportunity to apply for funding that is non -bridge related and more transportation related. By moving the replacement bridge structure, additional transportation infrastructure can be updated to keep traffic flowing through the area. TranTech Engineering has also presented the scope of work and a cost estimate to perform 100% PS&E. Please note, the 100% scope of work and cost estimate is subject to change once the bridge design and location is selected. The 100% "shovel ready" PS&E package will include all the required permits and advertisement -ready plans needed to begin the bridge replacement project and advertise for construction bids. FINANCIAL IMPACT Council in February was informed that the approximate costs to perform the in-depth inspection was $39,000 and there was sufficient budget in the Annual Bridge Inspection CIP Program. The 30% design was estimated at $1.0 million and would require at least six months to complete from the date the contract was awarded. Budget for the $1 M would be funded from the $680k Solid Waste Utility tax and $320k from the General Fund. TranTech's attached scope of work and cost estimate for a "grant ready" 30% design P&E is $1,078,487.00 which includes $98,044.00 in management reserve/contingency. The cost estimate for a complete "shovel ready" 100% design PS&E is $2,330,488.00, which includes $211,863.00 in management reserve/contingency. Note, the 100% design cost estimate has the ability to change due to multiple unknowns of the final 42nd Ave South Bridge replacement configuration. See attached proposed 2021 CIP sheet for the full funding breakdown. Design Estimate City Funding Grants/Solid Waste 30% Design Contract Estimate $1,078,487.00 $428,000 $650,000 100% Design Contract Estimate $2,330,488.00 $980,000 $1,350,000 The 100% design option is the most time and cost-efficient choice. There will be options for stopping points at 30%, 60% and 100% of the design if needed. The 100% option would allow the City an opportunity to present a shovel ready project sooner to granting agencies and state/federal representatives. Grant Funding Information The City continues to research funding opportunities beyond the Local Bridge Program grant and is exploring other possible funding partners and other funding sources to accelerate the replacement of the 42nd Ave South Bridge. Public Works staff has applied for design funding from the Puget Sound Regional Council that would have been available in 2023 for $1,500,000; however, we found that the project was not recommended to move forward by PSRC. We have also met with representatives from the Washington State Freight Mobility Strategic Investment Board (FMSIB) and have maintained contacts at BNSF, who have expressed eagerness to assist the City with transportation and freight movement grants. In addition, the Mayor and City Administrator, with assistance from David Foster, the City's state government lobbyist, have met with each of the members of the 11th District delegation, as well as other members in transportation leadership in both the State's House and Senate (see list). Staff held discussions with the Port of Seattle and WSDOT Local Programs since the September 21, 2020 TIC. Staff will continue to have discussions with all possible funding partners. C:1UsersUennifer-R\City of Tukwila1Engineedng - PW Drop Box101 TIC Agenda12020 Agenda Ilems\TIC 10-19-202013. 42nd Ave S Bridge 30% DesignVnfo Memo_PE TransTech_2020_09_21-10_19 Update.dorx 86 42nd Ave South Bridge Replacement September 18, 2020 Page 3 List of Legislators > Sen Bob Hasegawa, 11th District, Rep Steve Bergquist, 110, District, Rep Zack Hudgins, 11th District > Rep Jake Fey, Chair House Transportation Committee > Rep Javier Valdez, Vice Chair House Transportation Committee, > Rep Sharon Wylie, Vice Chair House Transportation Committee > Sen Curtis King, Ranking Member Senate Transportation Committee > Sen Joe Nguyen, Senate Transportation Committee Upcoming meetings > Sen Rebecca Saldana, Vice Chair Senate Transportation Committee > Rep Andrew Barkis, Ranking Member House Transportation Committee > Rep Vandana Slatter, Vice Chair House Transportation Committee List of Legislative Staff > Beth Redfield, House Transportation Staff > Danny Masterson, Senate Transportation staff > David Bremer, House Democratic Caucus > Hannah McCarty, Senate Democratic Caucus > State Transportation Staff • Ashley Probart, Executive Director, Transportation Improvement Board > Greg Armstrong, Transportation Improvement Board Engineer Upcoming meetings > Kyle McKeon, WSDOT Local Programs At each of these meetings the City was strongly encouraged to initiate the 30% design immediately in order to be ready for a potential voter -approved transportation package and other grants. It was made very clear that without the initial design completed, the project would not be a strong candidate for grant funding, both on the State and Federal levels. The City has previously applied for federal grants for the 42nd Ave South Bridge without first having the 30% grant ready design in -hand and was not successful. Staff has reached out to receive feedback on those applications from the granting agencies and those conversations have further reinforced that the City must prepare design at this level to compete successfully. Staff have learned that projects that are ahead in design are placed in earlier years of funding package. City staff held a meeting with Ashley Probart, the Executive Director of the Transportation Improvement Board and was told that the City would be in a significantly better position to seek funding from all granting agencies with design completed. Staff strongly believes that a 30% design, better cost estimates and considering alternating locations for the replacement bridge will make this project grant ready, improving the City's chances to successfully receive grant funding. Some of the grant options are: > Local Bridge Program (formally known as BRAC) Federal grant programs (BUILD grant) > State grant programs, including Public Works Board Transportation Improvement Board (TIB) and > Washington Freight Mobility Strategic Investment Board (FMSIB). In addition, as mentioned above, there remains at least some interest in Olympia to explore a voter -approved transportation package in the next few years. This project could be very viable for inclusion, particularly given its impact on regional freight mobility and the fact that the City has a strong partner, with influence in Olympia, in BNSF. C:U sersUennifer-R1Ci y of Tukwila\Engineering - PW Drop BoxW1 TIC Agenda12020 Agenda IlemsITIC 10.19.202013.42nd Ave S Bridge 30%Design\Info Memo_PE TransTech_2020 09_21-10_19 Updale.docx 87 42nd Ave South Bridge Replacement September 18, 2020 Page 4 RECOMMENDATION Local governments play a key role in funding, operating, and maintaining local roads, bridges, airports, transit facilities, drinking water, sewer systems, and other types of infrastructure. The City has an obligation to maintain its current infrastructure. Replacement options for the 42nd Ave South Bridge are needed at this time. Safety must be of paramount concern in the design, construction, maintenance, and traffic operations of the City's infrastructure. It is also in the City's economic benefit to create a comprehensive and coordinated maintenance/replacement program to facilitate freight movement between and among local, national and international markets. A significant bridge replacement project like this will take several years to get designed and constructed. Given the low sufficiency rating of the existing bridge structure, proceeding with the design will make sure that we will have adequate time to replace the bridge before fatigue deterioration due to the truck traffic. There are two recommended options for making progress on this project. Staff would like Council's consideration of both options listed below: 1. Council is being asked to approve, at a minimum, the 30% design P&E contract with TranTech Engineering, LLC, in the amount of $1,078,487.00 for the 42nd Ave South Bridge Replacement Project. 2. Council is also being asked to consider 100% design in the amount of $2,330,488.00, with possible stopping points at 30%, 60% and 100% of the design. Depending on the decision made by TIC at the September 21 meeting, staff is seeking direction for the next steps for Options 1 or 2 and to consider this item at the September 28, 2020 Committee of the Whole. Update as of October 16, 2020 Council is being asked to approve the consultant agreement with TranTech Engineering, LLC. In the amount of $1,078,487 for 30% design P&E and Type, Size, and Location Report for the 42nd Ave South Bridge Replacement and consider this item at the October 26, 2020 Committee of the Whole and subsequent November 2, 2020 Regular Meeting. Attachments: 1 Proposed 2021 CIP 2 Consultant Scoring Sheet 3 30% Consultant Agreement C:U1sers\ennifer-R\City of Tukwila\Engineering - PW Drop Box101 TIC Agenda12020 Agenda Items\TIC 10-19-202013. 42nd Ave S Bridge 30% DesignlInfo Memo_PE TransTech 2020_09 21.10_19 Update.doco 88 20-116 Council Approval 11/2/20 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Agreement Number: Firm/Organization Legal Name (do not use dba's): TranTech Engineering, LLC Address=?`,��:; 1O(9 °`'' \L,6„ i'--_'6- =)i , i(IC+ Federal Aid Number UBI Number 602507862 Federal TIN 68-0607809 Execution Date 11/6/2020 Completion Date 12/31/2022 1099 Form Required Federal Participation ❑ Yes I No 1 Yes ❑ No Project Title 42nd Avenue South Bridge Replacement 30% Description of Work City of Tukwila desires to replace the existing bridge structure with a new bridge. The project consists of preparing a Type, Size, and Location (TS&L) report and 30% Plans and Estimate (P&E) for the replacement of the 42nd Ave S Bridge. One of the intermittent goals of the initial 30% P&E phase is to create a streamlined Type, Size and Location (TS&L) Report. Total Amount Authorized: $980,443 Management Reserve Fund: $98,044 Maximum Amount Payable: $1,078,487.00 i Yes ❑ No DBE Participation ❑ Yes ❑ No MBE Participation ❑ Yes ❑ No WBE Participation Q Yes ❑ No SBE Participation Index of Exhibits Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J Scope of Work DBE Participation Preparation and Delivery of Electronic Engineering and Other Data Prime Consultant Cost Computations Sub -consultant Cost Computations Title VI Assurances Certification Documents Liability Insurance Increase Alleged Consultant Design Error Procedures Consultant Claim Procedures Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 G2 C.416 16 `itt-S Page 1 of 14 89 THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the City of Tukwila hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: 1. General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14 9 °Revised 01/01/2020 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firms maximum practicable opportunities. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non -minority, woman owned DBEs does not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: Name: Adam Cox Agency: City of Tukwila Address: 6300 Southcenter Blvd., Suite 100 City: Tukwila State: WA Zip: 98188 Email: Adam.Cox@TukwilaWA.gov Phone: (206) 431-2446 Facsimile: (206) 431-3665 If to CONSULTANT: Name: Khashayar Nikzad Agency: TranTech Engineering, LLC Address: 365 118th Ave SW, Suite #100 City: Bellevue State: WA Zip: 98005 Email: Knikzad@trantecheng.com Phone: (425) 453-5545 Facsimile: (425) 453-6779 IV. Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number:; Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 3 of 14 91 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Section II, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits "D" and "E" and by this reference made part of this AGREEMENT. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate, and direct non -salary costs. 1. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits "D" and "E" of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and "E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and all A&E sub -consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the ICR schedule. It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their A&E sub -consultants shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY's Project Manager and/or the Federal Government may perform an audit of the CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section) These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub -consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT. Agreement Number: 0__ %/ Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 4 of 14 92Revised 01/01/2020 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D" and "E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person -hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled "Termination of Agreement." 5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, "Extra Work." 6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct (RAW) Labor, Direct Non -Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit; all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. Agreement Number: :;..140- -1/ Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 5 of 14 93 D. Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager. VI. Sub -Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub - consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fixed fee costs for the sub -consultant shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Agreement Number: 9_61 _ it Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 6 of 14 94Revised 01/01/2020 Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII. Nondiscrimination During the performance of this AGREEMENT, the subcontractors and successors in interest, agrees to • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d -4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) CONSULTANT, for itself, its assignees, sub -consultants, comply with the following laws and regulations: • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 • 49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: ,,) ('.) ./ Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 7 of 14 Revised 01/01/2020 95 date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: b i(4 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 8 of 14 96Revised 01/01/2020 XII. Legal Relations The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY's, their agents', officers' and employees' failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated between the Parties. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 9 of 14 97 Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Adam Cox Agency: City of Tukwila Public Works Department Address: 6300 Southcenter Blvd., Suite 100 City: Tukwila State: WA Zip: 98188 Email: Adam.Cox@TukwilaWA.gov Phone: (206) 431-2446 Facsimile: (206) 431-3665 No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. Agreement Number: 3_0 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14 9 8Revised 01/01/2020 The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit "G -1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in AGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General Requirements" prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: , C. Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 11 of 14 99 XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, State security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub -consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Agreement Number: -11(:, Local Agency ASE Professional Services Cost Plus Fixed Fee Consultant Agreement Page 12 of 14 Qjvised 01/01/2020 Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub -consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information ("ESI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT 's, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, Agreement Number: 0 _HO fO Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 13 of 14 101 tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified. The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. 1/21) Signature_ Date Date Any modycation, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Agreement Number: —1 1 t() Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14 Revised 01/01/2020 102 Exhibit A Scope of Work See attached Exhibits Federal Aid No. Agreement Number: ( .LO J f ,; Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 103 104 City of Tukwila 42nd Ave S Bridge Replacement EXHIBIT A CITY OF TUKWILA 42ND AVE S BRIDGE REPLACEMENT PHASE 1 SCOPE OF WORK Background: This project will replace the existing City of Tukwila's (City) 42nd Ave South Bridge with a new multi -span bridge. The existing 42"d Ave South was built in 1949. It is a 3 -span bridge that is 280 -foot -long (30':220':30') and 28 -feet wide (24' curb -to -curb) with the main span consisting a through -truss that spans over the Duwamish River. The existing bridge has a sufficiency rating of 7.56 SD and is considered Structurally Deficient and Functionally Obsolete. The 2018 Average Daily Traffic volume (ADT) was 10,300 vehicles per day with 30% of those vehicles being heavy trucks. The 42nd Ave South Bridge is a primary crossing of the Duwamish River for the Allentown neighborhood, the Burlington Northern Santa Fe (BNSF) Intermodal Facility, and the Baker Commodities Facility which are considered as major stakeholders of this project. Improving the level of service is extremely important on the 42nd Ave South Ave. as it serves in excess of 10,000 vehicle per day with 30% of those vehicles being trucks and it is the only viable route for container trucks entering and leaving the Tukwila BNSF Intermodal Facility. The Bridge on this important roadway facility is not only narrow, only 24 feet curb to curb, but also has many structural deficiencies and is currently load posted, restricting the free movement of that freight. City of Tukwila desires to replace the existing bridge structure with a new bridge and has tasked TranTech Engineering, LLC's team (TranTech) to preparing a Type, Size, & Location Report (TS&L) and 30% Plans and Estimate (P&E) as part of the Phase 1 of this project. It is TranTech's understanding that Phase 2 services consisting of 60%, 90%, and 100% Plans, Specifications, & Estimate (PS&E) submittals, bid ready documents and environmental permitting documentation for the bridge will be supplemented to the TranTech's contract following completion of the Phase 1 services at a future date. Furthermore, the City of Tukwila reserves the right to retain the services of TranTech's team for Phase 3 of the project consisting of construction phase engineering services and construction inspection and management. All work performed by TranTech's team shall be in accordance with the WSDOT Local Agency Guidelines (LAG) Manual for federally funded projects, in anticipation of receiving future federal funding. The following work elements present a summary of the services associated with Phase 1 of the project: Page 1 of 32 105 City of Tukwila 42nd Ave S Bridge Replacement Phase 1 Scope Summary: 1. Project Management 2. Surveying 3. Preliminary Geotechnical Engineering 4. Environmental Permitting (preapplication) 5. Bridge Aesthetics & Landscape 6. Utility Engineering and Coordination 7. Constructability Review, Construction Schedule & Estimation 8. Traffic Control & Traffic Signal 9. Illumination 10. Community Outreach 11. Type, Size & Location Report 12. 30% Plans, & Estimate (P&E) Future anticipated work as a contract supplement: • 60%, 90%, 100% and Bid -ready PS&E • Completion of permitting documentation • Ad -ready Construction Documents • Construction Phase Services Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of the following guidelines and documents: • AASHTO 2001, "A Policy of Geometric Design of Highways and Streets" • Washington State Department of Transportation, "Standard Specifications for Road and Bridge Construction" • Washington State Department of Transportation, "Design Manual" • Washington State Department of Transportation, "Bridge Design Manual" • AASHTO LRFD Bridge design Specifications — Seventh Edition • Washington State Department of Transportation, "Materials Laboratory Outline" • Washington State Department of Transportation, "Construction Manual" • Washington State Department of Transportation, "Local Agency Guidelines" • Highway Research Board's Manual entitled "Highway Capacity" • United State Department of Transportation and Federal Highway Administration (FHWA) "Manual on Uniform Traffic Control Devices for Streets and Highways" • Standard drawings prepared by City shall be used as a guide in all cases where they fit design conditions. • AASHTO "Guide for the Development of Bicycle Facilities" • WSDOT Highway Runoff Manual • WSDOT Hydraulics Manual • King County 2016 Edition of the King County Surface Water Design Manual (KCSWDM) Page 2 of 32 106 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 1 PROJECT MANAGEMENT: This work element includes administration of the contract between the Consultant and the City, preparation of monthly progress reports and quality control, necessary for the Project. The task includes all administrative services needed to coordinate with the sub-consultant/s and to complete the Project on time and within budget. The following are the categorized activities associated with this work element: • Project Schedule Updating. • Meetings and Meeting Minutes — approximately 12 team meetings are assumed for the duration of the design activities. • Monthly Progress Reports, and Invoicing. Progress reports will contain a narrative that identifies and describes significant activities performed in the previous month and the significant planned activities for the upcoming month. • Design Team Management: a. Schedule and coordinate with design team. b. Prepare sub -consultant agreements, coordinate, budget and review the project progress and submittals. c. Prepare, monitor, and update project schedule. Monitor project budget. d. Prepare monthly billings, progress reports, and updated monthly project schedule. e. Maintain regular informal contact telephone discussions, and electronic mail. f. Obtain, with assistance from the City, rights of entry necessary for geotechnical studies, etc. Deliverables: • Progress Reports • Meeting Minutes • Monthly Invoicing • Project Schedule Page 3 of 32 107 City of Tukwila 42"d Ave S Bridge Replacement WORK ELEMENT 2 SURVEYING: This Work Element is performed by 1 -Alliance to provide topographic survey and engineering basemaps of the existing 42"d Ave South Bridge and its surroundings, including pick-ups of flagging for Ordinary High -Water Mark (OHWM) of the river and topo mapping of the river bank 100 feet east and west of the existing bridge and 500 feet north and south approaches. Survey shall extend laterally to the apparent right-of-way. Below please find Exhibit A, Surveying Limits. 2.1 Survey PM, Admin, QA/QC This task includes the survey project management, administrative duties, and quality control required for a project of this complexity and magnitude. 2.2 Survey Control This task includes the establishment of survey control, or the recovery of existing survey control, as required for the project. Survey control will be set, found, or referenced utilizing Real Time Kinematic (RTK) GPS (GNSS) and the Washington State Reference Network (WSRN) in conformance with industry standards. This survey control is then propagated, as required, utilizing standard terrestrial total station measurements. 2.2.1 Geodetic Survey Control 2.2.1.1 Survey work shall reference the Washington State Plane Coordinate System of 1983 as established in accordance with Chapter 58.20 Revised Code of Washington. 2.2.1.2 Vertical Datum shall reference the North American Vertical Datum of 1988 (NAVD88). 2.2.2 Cadastral Survey Control 2.2.2.1 Public Land Survey System monumentation required for right-of-way resolution. 2.3 Field Surveying and Mapping This task includes the field surveying and mapping required for this specific effort. Topographic— approx. 1500 linear feet along 42nd Ave South and intersections of adjoining streets. The consultant shall locate and map visible features necessary for the creation of an engineering design base map. Typical features include: 2.3.1 Topographic and Planimetric, including channelization. 2.3.2 Edge of Pavement, gravel, grass, concrete, etc. 2.3.3 Curb and sidewalk, including curb cuts and ADA ramps. 2.3.4 Signs and signals, poles and appurtences. 2.3.5 Trees, 4" in diameter or greater, and edges of significant vegetation. 2.3.6 Walls, rockeries, and fences (or faces of). 2.3.7 Ground measurements to generate a digital terrain model at one -foot contours. 2.3.8 Visible improvements situated within the described mapping limits. 2.3.9 Bridge abutment as-builts and soffit elevations. Page 4 of 32 108 City of Tukwila 42nd Ave S Bridge Replacement 2.4 Utility Surveying Services This task includes the mapping of utilities throughout the survey limits. The Consultant shall arrange for underground `conductible' utility locating, by means of a private utility firm. 2.4.1 Surface Observable: power poles, vaults, risers, fire hydrants, water valves/meters, gas valves, traffic signal/traffic control boxes, and overhead utility lines. 2.4.2 Stormwater and Sanitary sewer structures shall be located. Standard efforts will be made for obtaining pipe invert elevations, size, and materials. 2.5 Office Processing This task includes the office processing of the collected survey data, data extraction, field book reductions, CADD drafting, and other duties required for the generation of the deliverable(s). For 3D laser scanning efforts, sub -tasks include the registering of point clouds; evaluating the registrations; exporting the point cloud data to Civil3D; creating or picking of appropriate points in Civil3D; Linework and Layering, and standard CADD drafting of the deliverables, as required. 2.6 Right -of -Way and Boundary Resolution(s) 2.6.1 Right -of -Way — Resolve right-of-way within the project limits. 2.6.2 Parcel Resolution — Resolve boundaries for parcels Assumptions: • Rights -of -Entry will be provided by the City. • Traffic control, if required, will be implemented and billed as an invoiced ODC. • Tree Tags, driplines/canopies are not a part of the scope services. • Setting of property corners is not a part of the scope of services. • A record of Survey is not a part of the scope of services. • Up to 60 Ordinary High -Water Mark flags, set by others, to be located. • Title reports with underlying documents for parcels to be provided by the CITY. Deliverables: • Topographic Survey with 1 -foot contour intervals (electronic copy). • AutoCAD Surfaces (DTM Files) (electronic copy) or any other desired electronic source file. • ASCII file of control points. Page 5 of 32 109 City of Tukwila 42nd Ave S Bridge Replacement Exhibit A, Surveying Limits Tukwila S 42nd Ave Bridge 20-069 Survey Lirnits Page 6 of 32 110 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 3 GEOTECHNICAL ENGINEERING: This Work Element, the purpose of which is to provide preliminary geotechnical engineering recommendations and reporting to support the design team, will be performed by Landau Associates, Inc. The preliminary geotechnical engineering effort will include the following activities: 3.1 Review Existing Geotechnical Information Consultant will review readily available existing subsurface exploration data for the project area. This will include a review of subsurface information previously gathered by others as part of the nearby King County Allentown Trunk and Sound Transit Central Link Light Rail projects. The purpose of reviewing this data is to facilitate the planning of the Consultant's subsurface exploration program and incorporate geotechnical information from previous explorations into the Consultant's preliminary geotechnical design considerations and recommendations. The data review will also include a review of published geologic and topographic information for the project area. 3.2 Geotechnical Support Related to Preparation of the TS&L Report Consultant will evaluate the above described information collected by others from the project area in order to develop preliminary geotechnical engineering conclusions and recommendations related to preparation of the TS&L Report. Preliminary geotechnical engineering conclusions and recommendation will be prepared for a replacement bridge that is located within the corridor that the existing bridge is currently located, as well as within the South 124'" Street corridor. 3.3 Geotechnical Investigation Program To characterize subsurface soil and groundwater conditions along the selected bridge alignment, Consultant will subcontract a drilling contractor to advance up to four exploratory borings at or near the proposed bridge foundation locations using a track -mounted drill rig. The Consultant's cost estimate includes budget to advance two borings each to a depth of about 90 ft below ground surface (bgs) and two borings each to a depth of about 60 ft bgs. The Consultant's cost estimate also includes budget to subcontract a small tracked excavator to clear brush and/or create relatively level working surfaces for the drill rig. The Consultant's cost estimate also includes budget to stabilize areas of disturbed ground with mulch or straw at the completion of the subsurface investigation. Finally, the Consultant's cost estimate includes budget to obtain access permission from King County for the two borings that will be advanced along or adjacent to the Green River Trail. A geotechnical representative of the Consultant will observe the advancement of the exploratory borings, obtain soil samples from the borings, and prepare field logs of conditions observed. Soil samples will be obtained from the exploratory borings on about a 2'/2- or 5 -ft depth interval using the Standard Penetration Test (SPT) procedure. The soil samples will be delivered to the Consultant's laboratory for further examination and classification. Soil samples obtained from the exploration will be held in the laboratory for 30 days after submittal of the final report. After that date, the soil samples will be disposed of unless arrangements are made to retain them. While monitoring wells are not planned for the proposed borings, groundwater occurrence will be noted on the summary boring logs. Upon completion of sampling and logging, the borings will be decommissioned in accordance with the requirements of Chapter 173-160 of the Washington Page 7 of 32 111 City of Tukwila 42nd Ave S Bridge Replacement Administrative Code (WAC). Excess cuttings from the exploratory borings will be properly disposed of offsite. If present, the pavement section at borehole locations will be patched using fast setting concrete. Prior to performing the above described field activities, Consultant will arrange for underground utility location ("call before you dig"). Consultant will also hire a private utility locating service to check for the presence of buried utilities at planned boring locations. Consultant will complete a geotechnical laboratory testing program consisting of natural moisture content and grain size and/or Atterberg Limits determinations on selected soil samples to aid in classifying site soils. Laboratory testing will include up to 30 moisture content determinations and 16 grain size distributions or Atterberg limits determinations. 3.4 Preliminary Geotechnical Engineering Analysis Consultant will evaluate the information collected as part of the above described data review and field investigation program in order to develop preliminary geotechnical engineering conclusions and recommendations related to the preliminary design (i.e. 30 percent) of the proposed replacement bridge. 3.5 Draft and Final Preliminary Geotechnical Reports Deliverables will include a draft geotechnical report containing preliminary geotechnical conclusions and recommendations. A final preliminary geotechnical report will be created that contains the results of mutually agreed upon consolidated comments from other team members and the City. The preliminary geotechnical reports will include the following information: • Summary logs and a site plan showing the locations of the exploratory borings advanced by the Consultant. • Seismic design criteria in accordance with applicable AASHTO standards. • A preliminary qualitative evaluation of the liquefaction and lateral spread hazards at the project site, if warranted. If such hazards exist at the project site, a detailed evaluation of the liquefaction and lateral spread hazards would need to be performed during a subsequent design phase of the project. • Recommendations for site preparation and fill placement, including: criteria for clearing, stripping and grubbing; an evaluation of the suitability of on-site soil for use as structural fill; gradation criteria for imported fill; guidance for preparation of subgrade soil, which will support the bridge approaches; and criteria for structural fill placement and compaction. • Geotechnical recommendations for the preliminary design of deep foundations for the proposed replacement bridge, as well as temporary foundation support for the existing bridge if it will be used as a temporary bridge during construction of the replacement bridge. The recommendations will include preliminary estimates of the following: tip elevation, axial resistance, downdrag loads and Loss of side resistance during seismic loading, uplift resistance, lateral shaft analysis, and construction considerations. • Lateral earth pressure criteria for design of proposed bridge abutment walls and permanent retaining walls including equivalent fluid densities for the active, at -rest and passive states of stress. Page 8 of 32 112 City of Tukwila 42nd Ave S Bridge Replacement • A discussion related to known or anticipated geotechnical issues that should be considered during final design of the project or that could influence construction of the replacement bridge. The discussion will include methods to mitigate such issues, if identified. • Recommendations for supplemental geotechnical services to support final design of the proposed replacement bridge. 3.6 Meeting Participation For estimating purposes, it is assumed that the Consultant's geotechnical engineer will participate in up to three internal meetings with the design team for consultation during preliminary design of the project. Assumptions: • The replacement bridge will consist of a two or three -span structure with no in water foundation elements. • The replacement bridge will be located either within the corridor that the existing bridge is currently located or within the South 124th Street corridor. • Permits will not be required to clear brush and/or create relatively level working surfaces for the drill rig. • Consultant will not need to provide preliminary foundation design recommendations for more than 3 different foundation options. • Additional exploratory borings may be required if during the design process the locations of the bridge foundations change. Deliverables: • An electronic (Adobe PDF) copy of the draft Preliminary Geotechnical Report • An electronic (Adobe PDF) copy of the final Preliminary Geotechnical Report Page 9 of 32 113 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 4 ENVIRONMENTAL PERMITTING (PREAPPLICATION): This Work Element will be performed by Landau Associates, Inc. to provide environmental permitting documentation for preapplication support for the National Environmental Policy Act (NEPA), the State Environmental Policy Act (SEPA), and local permits/approvals. Federal funding is anticipated to be administered through WSDOT Local Programs. Consultant therefore assumes that the WSDOT will be the lead coordinator for NEPA. For the purposes of this Scope of Services, Consultant assumes that this project can be authorized under a NEPA Categorical Exclusion (CE). The necessary work elements associated with preapplication documentation are assumed to be: 4.1 Wetland/Waterway Delineation Consultant will conduct wetland delineations in accordance with the US Army Corps of Engineers (USACE) 1987 Wetlands Delineation Manual and the 2010 USACE Regional Supplement to the Wetland Delineation Manual. The ordinary high-water mark (OHWM) of waterways will be delineated using guidance provided in Ecology's Determining the Ordinary High -Water Mark on Streams in Washington State. The high tide line for the Duwamish River, which is tidally influenced in the project area, will be obtained from available tide gauge data and field observation. Consultant will compile and review environmental information from readily available public domain resources to gain a general understanding of potential wetland issues at the site. Public domain resources include, but are not limited to: Natural Resources Conservation Service Soil Survey data National Wetlands Inventory mapping Local Critical Areas mapping US Geological Survey topographic mapping Recent aerial photography. The field investigation will include an examination of vegetation, soils, and hydrology within the project area for two alternative alignments. Flagging will be placed along the wetland/waterway boundaries and will be confined to the project area. Any wetland/waterway habitat that extends beyond the project area, and within 200 ft (referred to as the study area), will be estimated both visually and using public domain resources to assess extent. Included in this task is time to provide the project surveyors with a hand -sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging. Consultant also included time to review the survey map and request any necessary changes to accurately represent existing wetland/waterway conditions. Wetlands within the study area will be rated in accordance with Ecology's Washington State Wetland Rating System for Western Washington, and buffer widths will be determined in compliance with applicable Critical Areas regulations. Stream typing and buffer widths will be based on Chapter 18.45 of the TMC, and the water typing system promulgated in WAC 222-15- 131. Consultant will prepare a draft Wetland and Waterway Delineation Technical Memorandum for the selected alternative with the information obtained from field delineation and ratings. The memorandum will be acceptable to the City for shoreline permitting and other regulatory agencies that will include: • A summary of the methodology used Page 10 of 32 114 City of Tukwila 42nd Ave S Bridge Replacement • The size and rating of each wetland and waterway; a characterization of wetland vegetation, soils, and hydrology; and field data sheets • A scaled site map showing the locations of wetland/waterway boundaries and buffers, locations of wetland data plots, and site topography • Supporting photographs. The draft memorandum will be provided to the City for review. Comments will be reviewed and incorporated, as appropriate, into a final Wetland and Waterway Delineation Technical Memorandum. The delineation report memorandum will be used in pre application meetings for the purposes of discussing potential project impacts and determining agency jurisdiction. This task includes efforts to summarize wetland/waterway delineation results, including figure, for two project alternatives for use in the Type, Size, and Location report. 4.2 WSDOT Local Program National Environmental Policy Act Categorical Exclusion Form Consultant will prepare a preliminary version of the WSDOT Local Programs NEPA Categorical Exclusion (CE) Form (formerly the Local Agency Environmental Classification Summary). The purpose of the preliminary NEPA CE form is to facilitate discussion with WSDOT Local Programs to determine subsequent NEPA compliance needs. To complete the preliminary version of the CE form, Consultant will compile and review environmental information from readily available public domain resources to gain a general understanding of relevant environmental resources along the project corridor. 4.3 Agency Preapplication Meetings Consultant will assist in scheduling and participate in pre -application meetings, as needed, with the City, Washington State Department of Transportation (WSDOT), Washington Department of Fish & Wildlife (WDFW), Washington Department of Natural Resources (DNR), US Army Corps of Engineers, and US Coast Guard to coordinate jurisdictional limits and permit conditions for the project. This task includes participation in at least two onsite meetings, three conference calls and associated correspondence to support preapplication inquiries. 4.4 Permit Matrix Consultant will prepare a permit matrix identifying all anticipated environmental permits and a rough schedule including required reviews, duration of reviews by agencies, public notice or comment periods, public outreach requirements, hearings, and other permit related timing constraints. The permit matrix will evaluate permit needs for no more than two alternatives. Assumptions: • The proposed project will receive funding from the FHWA administered through WSDOT Highways and Local Programs. Page 11 of 32 115 City of Tukwila 42nd Ave S Bridge Replacement • The preliminary NEPA CE form will only be prepared for the selected bridge alignment. • The preliminary NEPA CE form will identify individual discipline reports anticipated to be prepared for the project. Development of discipline reports is not included in this scope of services. • The City will provide access permissions if needed. • Wetland/waterway boundary flagging will be placed only in accessible parts of the project area. • Permit matrix will be limited to environmental permits related to SEPA, NEPA and Shoreline compliance, and will not include construction permits, building permits, or stormwater permits. Deliverables: • An electronic (Adobe PDF) copy of the preliminary NEPA CE form • An electronic (Adobe PDF) copy of the draft and final Wetland and Waterway Delineation Technical Memorandum. • An electronic (Adobe PDF) copy of the permit matrix Page 12 of 32 116 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 5 BRIDGE AESTHETICS & LANDSCAPE This Work Element is performed by Makers to provide Bridge Aesthetics and Landscaping design. The following outlines the tasks associated with this work: 5.1 Concept Design for Urban Design Elements a. Review engineering work, site constraints, existing City policies and activities relevant to the project. Assist as requested regarding street configuration and relationship to adjacent properties. Meet with City Staff and Consultant Team to discuss opportunities, constraints and ideas. (Follow-up with selected Staff and team members may be necessary b. Sketch preliminary concepts c. Review with staff (one meeting) and engineering team and refine the concepts. d. Assist Enviro-issues with public open house. (Event time only) e. Review results of the open house with the Staff/Consultant team. f. Work up preferred ideas to a 30% design level for aesthetic and landscaping features. Provide drawings in a format compatible with the engineering documents. (Format provided by the engineering team.) Provide narrative description of urban design and/or outline Prepare 30% design level quantity estimate and opinion of cost estimate for the selected aesthetic and landscaping features. g. Assumptions: • City and Enviro-issues will organize the open house and publicize and arrange for the meetings and presentations. Makers will assist in conducting the sessions. • Makers will not be involved in lighting, electrical or utilities work. • The budget assumes 6 meetings or conferences with the engineering/City team and one public event (open house). • The engineering team will provide Makers with CAD layouts, templates and numbering to meet the requirements of the final bid document formatting. Deliverables: • Concept sketches for the open house • 30% Documents of urban design (Aesthetic) and landscaping elements in digital format (CAD) as provided by the engineering team. Page 13 of 32 117 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 6 UTILITY COORDINATION This Work Element is performed by TranTech to provide utility coordination and potentially design for the project. 6.1 Utility Coordination Utilities owned and operated by other agencies/entities, other than the City, that are within the project corridor of the bridge improvements will be identified. TranTech will acquire and review record drawings of existing utilities within the project limits and define potential utility conflicts. For the purpose of preparing this scope of work, it is anticipated that up to four (4) utilities are located in the project corridor. Known utilities within the project limits include Puget Sound Energy (PSE) Gas and Electric, Comcast, King County Wastewater Treatment Services and Seattle City Light (SCL). TranTech will schedule meetings with utility owners to discuss the project and define utility needs and design criteria if the utility is impacted by the proposed bridge improvements. A total of four (4) meetings are anticipated under this subtask. Meeting will be conducted by, and minutes will be prepared by TranTech. Prepare Memorandum - Prepare a short technical memorandum to outline all the findings on the utilities at and around the project site. Assumptions: • No utility design is part of this Work Element Deliverables: • Utility coordination memorandum Page 14 of 32 118 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 7 CONSTRUCTABILITY REVIEW, AND ESTIMATION: This work element is performed by Ott -Sakai Construction Consultants (OS), to provide constructability review, construction schedule, and construction estimation services. The work element includes the following activities: 7.1 Constructability review and Cost Estimation OS will provide constructability review and cost Estimation of the design team's prepared TS&L Report and Plans, & Estimate (P&E) package at 30% design level. Deliverables: • Constructability Review and Estimation for TS&L Report. • Constructability Review and Estimation for 30% P&E design level. Page 15 of 32 119 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 8 - TRAFFIC CONTROL AND TRAFFIC SIGNAL: This work element is performed by Transpo Group, Inc. (Transpo) to provide traffic analysis, traffic control, detour, and traffic signal plans for the Contractor's use in constructing the proposed bridge and roadway improvements. 8.1 Traffic Analysis Transpo will evaluate existing and future traffic conditions as described within this subsection at the following intersections: • 42nd Ave S/Interurban Ave S • 42nd Ave S/S 124th St • Interurban Ave S/S 124th St • Interurban Ave S/Access Roadway Transpo will coordinate with the City to identify appropriate evaluation criteria for comparing and analyzing potential improvement options. Future Demand It is assumed that the Puget Sound Regional Council (PSRC) travel demand model will be used to develop future year traffic projections at the study intersections identified above. The Consultant will coordinate with the Client to identify an appropriate existing year and design year for analysis. Traffic Operations and Level -of -Service Synchro (Traffic Signals) and aaSidra (Roundabouts) software will be utilized to analyze existing and future traffic operations, queue lengths, and levels -of -service at the study intersections. The purpose of this analysis will be to establish baseline and future no -build conditions for vehicle delay, level -of -service, and travel times through the intersection for vehicles, transit vehicles, and non -motorized users. Evaluate Options It is assumed that the following improvement options will be evaluated: • Option 1 — S 124th St Bridge — Traffic Signal o S 124th St is connected to Interurban Ave S with a new bridge across the Duwamish River. o A new traffic signal is installed at the S 124th St/Interurban Ave S intersection. o The north leg at the 42nd Ave S/Interurban Ave S intersection is removed. o The existing signal at 42nd Ave S/Interurban Ave S is modified as needed and the Interurban Ave S/Access Roadway intersection is signalized, if warrants are met. • Option 2 — S 124th St Bridge — Roundabout Page 16 of 32 120 City of Tukwila 42nd Ave S Bridge Replacement o S 124th St is connected to Interurban Ave S with a new bridge across the Duwamish River. o A new roundabout is installed at the S 124th St/Interurban Ave S intersection. o The north leg at the 42nd Ave S/Interurban Ave S intersection is removed. o The existing signal at 42nd Ave S/Interurban Ave S is modified as needed and the Interurban Ave S/Access Roadway intersection is signalized, if warrants are met. • Option 3 — 42nd Ave S Bridge — Existing Condition The options will be evaluated against previously established evaluation criteria to help refine and prioritize the potential improvement options for each intersection. In cooperation with the Client and project team, a scoring matrix will be developed with appropriately weighted evaluation criteria for the purpose of rating and prioritizing improvement options. Conceptual Drawings of Improvements The Consultant will develop conceptual drawings of Options 1, 2, and 3 utilizing survey data (if available) and/or readily available aerial imagery. The conceptual drawings will represent an approximately 10 percent design level. Summary Report The Consultant will prepare a final report that summarizes the results of the traffic analysis, evaluation of alternatives, and the Project Team's recommendations. Following one round of comments from the Client, the report will be finalized. Deliverables: • Concept drawings • Summary traffic analysis report 8.2 Traffic Control The Consultant will prepare traffic control plans, special provisions, and engineer's opinion of cost for constructing the proposed bridge and roadway improvements. Attend a total of 3 team meetings to discuss what type and duration of closures are needed for which phase of the bridge reconstruction. Attend up to 2 neighborhood meetings to present and discuss closure plans. The exact limits of the traffic control will be determined jointly between the City and the Consultant; however, the initial scope and fee are based on the listed assumptions below. The plans will conform with MUTCD and/or WSDOT/City procedures and standard plans. Page 17 of 32 121 City of Tukwila 42nd Ave S Bridge Replacement Assumptions: • The limits, details, and types of traffic control plans are unknown at the time of contracting. The Consultant has budgeted to provide up to three generic short-term traffic control plans, and one specific traffic control plan to include: o TCP 1: Short term plan, including pedestrian and vehicle detour plan as needed o TCP 2: Short term plan, including pedestrian and vehicle detour plan as needed o TCP 3: Short term plan, including pedestrian and vehicle detour plan as needed o TCP 4: Short term — full closure of Green River Trail plan, including detour plan • It is assumed that others will prepare all civil -related plans for temporary traffic control. This includes, but is not limited to, the design of temporary curbs, sidewalks, paving, grading, utilities, drainage, structures, geotechnical design, and related work. • Traffic analysis is not included in task 8.2. • Special provisions are not included in the Phase 1 deliverables/fee Deliverables: • Traffic Control packages for TS&L design level. 8.3 Traffic Signal Design Transpo will prepare traffic signal plans, and engineer's opinion of cost for constructing traffic signal improvements/modifications for the project. Assumptions: • The traffic signal design deliverables/fee is based on Option 1 from sub -task 8.1. • The existing traffic signal at the 42nd Ave S/Interurban Ave S intersection will continue to operate during construction and temporary signal modifications will not be required. • Temporary traffic signals will not be required during construction at the S 124th St/Interurban Ave S, 42nd Ave S/S 124th St, and/or Interurban Ave S/Access Roadway intersections. • Permanent signal improvements at the 42nd Ave S/Interurban Ave S intersection are anticipated to primarily include: o Removing the existing mast arm and traffic signals for southbound 42nd Ave S traffic o Modifying the existing phasing and traffic signals for northbound 42nd Ave S traffic to be left turn signal heads only o Removing pedestrian signal heads and pushbuttons for crossing the north leg of the intersection • Permanent signal improvements at the Interurban Ave S/Access Roadway intersection are anticipated to primarily include: o Fully signalizing the intersection to be tied into the existing traffic signal system at the 42nd Ave S/Interurban Ave S intersection Page 18 of 32 122 City of Tukwila 42nd Ave S Bridge Replacement • Permanent signal improvements at the S 124th St/Interurban Ave S intersection are anticipated to primarily include: o Fully signalizing the intersection • Existing traffic signal controller and service cabinets will not be impacted by the project and will remain in operation as -is • Special signal pole foundation design is not anticipated • Transformer and/or electrical service connection design is not anticipated • It is assumed that others will prepare all civil -related plans for temporary traffic control. This includes, but is not limited to, the design of curbs, sidewalks, paving, grading, utilities, drainage, structures, geotechnical design, and related work • Special provisions are not included in the Phase 1 deliverables/fee • Wire termination details and pole chart details are not included in the Phase 1 deliverables/fee Deliverables: • Traffic Signal packages for TS&L and 30% design levels. Page 19 of 32 123 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 9 ILLUMINATION: This work element is performed by TranTech, to provide preliminary illumination design services. TranTech team will prepare for illumination and signing preliminary design for 30% P&E design level. Based on the City's selected Alternative, TranTech will provide design services associated with illumination, and permanent signing design. The illumination design is intended for the Bridge and its immediate approaches. TranTech team will prepare 30% plans, and engineering cost estimates. This work element includes the following tasks: 9.1 Illumination The design team will discuss guidelines and criteria with the City. The team will develop a design basis report outlining the lighting design approach, AGi32 software, design criteria, target luminance and luminance levels, power densities, wiring schematics, sources (discuss with the PUD service types and locations), color temperature and control intent. Following the input from the City, the lighting engineer will develop illumination P&E, lighting schedules and provide required fixture catalog cuts. Assumptions: • The bridge will have full illumination for bicycles, pedestrians and vehicles. • The approaches will have full illumination and transition to existing conditions as required. Deliverables: • Illumination P&E at 30% design levels. Page 20 of 32 124 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 10 COMMUNITY OUTREACH: This work element is performed by Envirolssues and TranTech to provide Community Outreach services in the TS&L Phase. Community outreach will be broken into two phases: Phase 1: Early engagement and coordination (at project initiation) During Phase 1, Envirolssues will focus on building relationships with key stakeholders, establish local avenues for project communications and develop a plan for outreach. Envirolssues will also develop initial project messaging and materials. Outreach will include interviews and briefings with key stakeholders and community organizations to gather initial feedback about the project, potential solutions, decision criteria and tradeoffs and outreach approach. Phase 2: Technical options and tradeoffs (with draft TS&L/pre 30% design) During Phase 2, Envirolssues will focus outreach efforts on broader public engagement to gather feedback on the technical options, potential tradeoffs and impacts, and decision criteria to identify a preferred solution. Outreach will include stakeholder briefings, an online open house, an in- person public event and broad public notification. 10.1 Community outreach plans Objectives Through collaboration with the project team, City and the surrounding community, Envirolssues will create an overall community outreach plan and phase -specific plans that set outreach goals, methods and messaging. Activities/Approach • Envirolssues will do initial research into the community, including previous and current engagement and a demographic analysis to help guide the outreach approach. • Envirolssues will create a general community outreach plan that sets the overall project goals, messaging, etc. • Envirolssues will develop outreach plans for phase 1 and 2, outlining goals and strategies specific to each phase that allows us to build in flexibility as the project team learns more about community needs. Assumptions • Envirolssues will lead development of community outreach plans and update consistently as community needs are better understood. Deliverables • General community outreach plan, assumes 2 rounds of review, to be updated up to 2 times • Phase 1 community outreach plan, assumes 2 rounds of review, to be updated up to 2 times • Phase 2 community outreach plan, assumes 2 rounds of review, to be updated up to 2 times 10.2 Stakeholder interviews, briefings and phone calls Objectives Page 21 of 32 125 City of Tukwila 42nd Ave S Bridge Replacement In the light of Covid 19 restrictions and in partnership with the project team, Envirolssues will support City staff to schedule, develop questions and materials for, conduct, and document stakeholder interviews through website and webinar facilitations and/or phone briefings for Phases 1 and 2. Outreach to stakeholders will include area residents, businesses, community and cultural organizations, and others. The purpose of the initial interviews and follow-up briefings will be to further understand community interests, concerns and priorities related to the bridge replacement and how the community would like to stay informed and engaged during this and future phases of the project, including pre -construction and construction phases. The interviews, briefings and phone calls provide an opportunity for key stakeholders to share their unique perspectives on the project issues and potential solutions prior to broader community outreach. The interviews, briefings and phone calls also provide an opportunity for the City to get ahead of and/or proactively address stakeholder concerns and questions prior to outreach to the broader public and share how stakeholder input has been used to inform City decisions. Activities/Approach • Envirolssues, with the support of the project team, will identify project stakeholders and tailor an engagement approach that best suits individual stakeholder needs. • A phased approach to direct engagement will be used starting with 1) interview, 2) briefings and gather feedback and correspondence to close the loop with stakeholders. • Stay Home, Stay Safe orders will be considered when determining which engagement approach to use. Assumptions • Representatives from the City and consultant team will attend online interviews and briefings. • Envirolssues will facilitate scheduling interviews and briefings, either in person or via online platforms. • Envirolssues will draft meeting minutes and additional notes. • Time billed to attending in-person activities includes up to 30 minutes of travel each way. • Envirolssues will record feedback received during these outreach activities in Task 10.3. Deliverables • Assume up to 6 stakeholder interviews and summaries • Assume up to 6 briefings and summaries • Assume up to 10 emails • Assume up to 10 phone calls and associated summaries 10.3 Online engagement Objectives Online engagement will be robust as measures to address the COVID pandemic limit in-person activities. Online engagement tools will include an online open house, project website, email correspondence and an online webinar. Envirolssues will develop an online open house website to share project information and interact with the public. An online open house tool is particularly helpful to solicit broader public input Page 22 of 32 126 City of Tukwila 42nd Ave S Bridge Replacement from those who are unable to attend the in-person meeting yet still have a desire to provide their input on the project. The online open house includes use of a custom sub -domain website that will be seamlessly linked from the City's website, have a project -specific customized layout, station tabs to match in-person meeting station materials, fully responsive design (i.e. for smart phones, tablets, etc.), integration social share, and a full report of comments submitted. Activities/Approach • Develop online project -specific website within City's website which is maintained by the City • Develop online open house to share project information and solicit community feedback • Plan and implement an online workshop to engage with community stakeholders. • Develop up-to-date content and coordinate with City to update the project website. • Correspond and share information with public via email. Assumptions • Envirolssues will coordinate with the consultant team and City to develop content and graphics for an online open house. • Envirolssues will use the Participate Online platform to develop the online open house. • Envirolssues will lead online open house development and online open house updates. • EnviroIssues will coordinate translation of online open house in up to 4 additional languages. The City will be responsible for directs related to translation services. • EnviroIssues will lead planning and implementation of an online webinar to coincide with the online open house. Assume 1 preparation meeting with all participating staff. • Consultant team and City staff will attend the online webinar to provide technical and expert information. • Community comments and feedback will be collected and tracked for the duration of the online open house. Deliverables • Participate Online online open house, content updated up to 1 time. • Online open house look and feel. • Presentation for online webinar, assumes 1 round of review. • Webinar plan assumes 1 round of review. • Webinar agenda and annotation agenda assumes 1 round of review. • Webinar summary assumes 1 round of review. • Spreadsheet tracking all communications, comments, and feedback collected in this Task and task 10.2. 10.4 Outreach materials Objectives EnviroIssues will develop a suite of materials and notifications to encourage stakeholders to engage with the project and share project information. Page 23 of 32 127 City of Tukwila 42nd Ave S Bridge Replacement Activities/Approach • Envirolssues will develop a project look -and -feel, including branding (standards for project material color, font, etc.) and document templates, utilizing any City -established guidelines as a starting point where they are available. • Envirolssues will develop content for the City's project website to provide details about the project including a schedule and engagement timeline. EnviroIssues will collaborate with the City to post website content for Phase 1 and 2. • EnviroIssues will develop content and graphics for project fact sheet/FAQs, to provide an overview of the project during Phase 1 and 2 outreach phases. EnviroIssues will also collaborate with the City to provide needed materials translation/transcreation. • EnviroIssues will develop an overview presentation to be used during Phase 1 at the stakeholder interviews and an updated presentation to be used during Phase 2 for stakeholder briefings. • Materials will be translated into languages identified by the project team. • Materials will present project information, including existing conditions, an outline of ways the public can provide feedback, information about design options, and project contact information. • EnviroIssues will develop notifications for the project, including: o Content and graphics for a postcard to notify the local community about the project and upcoming Phase 2 online engagement opportunities. o Content and graphics for up to two (2) different sized display ads during Phase 2 outreach. o Content for up to three (3) email updates for the City to share with interested stakeholders. o Content and graphics for one (1) yard sign to share the online engagement site. o Content and images for up to two (2) rounds of social media content for Phase 2 outreach. Assumptions • EnviroIssues will work with the project team and City to develop content for materials. • EnviroIssues will circulate drafts of materials with the project team and City for approval before distributing to the public. • EnviroIssues will assist the project team in developing graphics, including maps, and format materials. • The City will be responsible for covering the direct costs associated with printing and mailing materials. • EnviroIssues will coordinate translations, the City will be responsible for direct costs. • The City will coordinate the posting of social media content on City social media accounts. • EnviroIssues will assist in developing project website updates in coordination with the project team. • The City will be responsible for updating the project website. • EnviroIssues will draft project updates to be sent via City listserv. Deliverables • Look and feel of outreach material in full collaboration with the City Page 24 of 32 128 City of Tukwila 42nd Ave S Bridge Replacement • Fact sheet, assumes 1 round of review, up to 2 updates • FAQ, assumes 1 round of review, up to 2 updates • Presentation, assumes 2 rounds of review • Mailed postcards, assumes 1 round of review • Up to 2 display ads, assumes 1 round of review • Yard signs, assumes 1 round of review • Social media content, assumes 1 round of review, up to 2 updates • City -provide translated versions of final materials listed above • Draft up to 2 project website updates, assumes 1 round of review • Draft up to 2 email listsery updates, assumes 1 round of review 10.5 Outreach summaries Objectives Envirolssues will summarize feedback heard through the three phases of community engagement activities including online engagement, interviews, briefings and phone calls, to communicate the engagement process and how community feedback was incorporated into the final design. Activities/Approach • Outline community engagement activities and objectives. • Summarize feedback. • Show how feedback was used. • Reflect on success and lessons learned of engagement activities. Assumptions • The summaries will be shared with the public and partner agencies. Deliverables • Phase 1 community outreach summary, assumes 1 round of review • Phase 2 community outreach summary, assumes 1 round of review Page 25 of 32 129 City of Tukwila 42nd Ave S Bridge Replacement Work Element 11 Type, Size, Location (TS&L) Report: Based on the City's input and based on the results from the engineering activities associated with work elements 1 through 11, TranTech will provide structural, civil, roadway, and drainage engineering services with the goal of preparing a TS&L Report that satisfies current WSDOT BDM Section 2.1.5 requirements and will study up to four bridge replacement alternatives. Two alignment alternatives will be studied; one alternative will look at replacing the bridge in its existing location and one alternative will look at replacing the bridge back to its historical location between Interurban Ave S and S 124th St. Evaluation criteria for comparing different alternatives will be developed and scoping level engineering designs and cost estimates for each alternative will be provided. All activities associated with this task will be closely coordinated with the City and the design team will work as an extension of the City staff for recommending a preferred bridge replacement alternative. The following describes the design subtasks associated with this work element: 11.1 — Civil/ Roadway Design a. Alignment and Right-of-Wav Plans Consultant will prepare the preliminary alignment and ROW plan to include proposed right-of-way acquisitions, proposed preliminary permanent easements layout, and proposed preliminary temporary construction easements (TCEs) layout, for each studied alternative. b. Site Preparation and Demolition Plans A preliminary Site Preparation and Demolition plan will be prepared for each of the studied alternatives. These plans will show topography, existing utilities, existing surface features and items for demolition, removal, or salvage. c. Roadway Plans & Profiles A preliminary Plan and Profile plan will be prepared for each of the studied alternatives in accordance with City and AASHTO design standards as appropriate for the projected 20 - year ADT level of traffic. The City shall provide all current and historical traffic count data available to assist in determining an approximate 20 -year ADT projection. It is assumed a formal traffic count will be conducted as part of this scope of work for 42nd Ave, 124th Street and Interurban Ave. For the alignment option at S 124th Street traffic modeling will be completed by the Transpo Group as described in work element 8. The modeling will be utilized to determine if a roundabout (single lane or two lane) or a signal is the best intersection option for the S 124th Street and Interurban Avenue S location. The modeling, coordination with the City and King County, and estimates for each option will be utilized for arriving at the recommended S 124th Street and Interurban Avenue S intersection option. Feasible connection options to the Green River Trail will be included. For the TS&L phase it is assumed the intersection at 42nd Ave S and S 124th Street will be a stop controlled intersection similar to other intersections along 124th Street, such as 43rd to 49th Ave S. and Page 26 of 32 130 City of Tukwila 42nd Ave S Bridge Replacement this will not be modeled or designed for during the TS&L portion of the project. If the 124th Street location is selected, the intersection of 124th Street and 42nd Ave intersection will be designed in a future phase. d. Coordination with Districts, Utilities, and Stakeholders Construction of this project will affect multiple parties. Coordination will occur as partof Work Element 11. Additional coordination with outside utilities will occur as part of Work Element 6. Coordination with City utilities will occur with this Work Element. This element will include implementing results of Work Element 11 into the TS&L. e. Conceptual stormwater management plan Construction of a new bridge and approaches will require pavement replacement. A conceptual stormwater management approach will be developed for each project alternative to identify whether stormwater runoff treatment and/or stormwater flow control thresholds will be exceeded. For each alternative the Low Impact Development Performance Standard will be evaluated and possible scenarios for meeting this requirement will be explored. 11.2 TS&L Report Consultant will prepare horizontal and vertical alignment alternatives for the project to support the analysis of up to four bridge alignment alternatives. The horizontal alignment for the project has been determined by the existing roadway alignment. However, the exact alignment remains to be fixed based on detailed survey information. An opinion of cost will be prepared based on the alternatives. The opinion of cost will be based on unit prices and incorporate about a 30% contingency to account for the level of completeness of plan preparation, and to reflect experience on similar projects within the region. An evaluation matrix will be developed for purpose of comparing the costs, construction feasibility, staged construction flexibility, and other criteria as may be developed during the work. Selection of the preferred alternative will be made by the City stakeholders, and the preferred alternative will be carried forward in the design. Deliverables: • Up to four alternative roadway/bridge plans and profiles • Opinion of Cost for each alternative • Evaluation matrix Design Criteria for Civil, Roadway, Stormwater, and Traffic Control Elements: Reports, plans, and estimates, to the extent feasible, shall be developed in accordance with the latest edition and amendments of the following: • City Standards and Specifications. • AASHTO 2011, "A Policy of Geometric Design of Highways and Streets; 6th Edition"; Page 27 of 32 131 City of Tukwila 42nd Ave S Bridge Replacement • AASHTO 2004, "A Guide for Achieving Flexibility in Highway Design of Highways; 1st Edition"; • Washington State Department of Transportation, "Standard Specifications for Road and Bridge Construction"; • Washington State Department of Transportation, "Design Manual"; • Washington State Department of Transportation, "Standard Plans" • Washington State Department of Transportation, "Materials Laboratory Outline"; • Washington State Department of Transportation, "Construction Manual"; • Washington State Department of Transportation, "Local Agency Guidelines"; • Highway Research Board's Manual entitled "Highway Capacity"; • FHWA and USDOT, "Manual on Uniform Traffic Control Devices for Streets and Highways"; • WSDOT Highway Runoff Manual; • WSDOT Hydraulics Manual; • King County — 2016 Edition of the King County Surface Water Design Manual 11.3 Structural Design Based on input from the City and engineering activities associated with work elements 1 through 11, TranTech's structural team will perform preliminary structural design associated with up to four viable bridge replacement alternatives for each of the investigated alignments (i.e., existing and S124th). The design will follow most current WSDOT Bridge Design Manual (BDM), AASHTO, and City requirements. Throughout the structural design activities, special care will be given to incorporate low impact design approaches like noise reduction, minimization of traffic impacts, Life Cost Analysis based on City -desired parameters, and environmental protection. Our bridge design activities start with a review of the gathered data provided by team members including survey, geotechnical, hydrology, traffic, civil, etc. Throughout our preliminary structural assessment/design of the studied alternatives, we will be in continuous communication with the City for consultations on parameters like structure location, length and vertical clearance. Also, required roadway elevations would be addressed. Our approach will be to work together with the City and our design team to address all engineering aspects of this bridge replacement project to optimally assess up to four viable bridge replacement alternatives for each of the investigated alignments. The team will recommend one alternative for a preferred alignment that possesses most of the City -desired attributes to advance to full design stage. All engineering work will be done per AASHTO LRFD Bridge Design Specifications - sixth Edition, WSDOT Standard Specifications 2020 M41-10, WSDOT Bridge Design Manual M 23- 50, June 2019 and current City Standards. Page 28 of 32 132 City of Tukwila 42nd Ave S Bridge Replacement All data and final products will become the property of City upon project completion. All data will be provided in a mutually agreeable format. Deliverables: • Draft TS&L Report • Final TS&L Report Page 29 of 32 133 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMIENT 12 30% P&E This work element is performed by TranTech to provide 30% level P&E documentation in accordance with WSDOT LAG Manual. 12.1 30% Plans and Opinion of Cost This work element item encompasses all the activities associated with the preparation of the 30% Plans and engineer's opinion of construction cost Estimate (P&E) documents. Constructability Review and QA/QC activities are an inherent part of this element. Assumptions: City to provide: • Title block and CAD standards Deliverables: • Two 11x17 (half size) copies of Plans. • Two copies of the quantity Estimates and opinion of construction cost. • Electronic PDF copies of the Plans and opinion of construction cost in both PDF and Excel. Page 30 of 32 134 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 13 - PHASE 2 SUPPLEMENT- AD -READY DESIGN At the discretion of the City additional design phase services may be added as a supplement to this contract. Page 31 of 32 135 City of Tukwila 42nd Ave S Bridge Replacement WORK ELEMENT 14 - PHASE 2 SUPPLEMENT - CONSTRUCTION PHASE SERVICES: At the discretion of the City construction phase services may be added as a supplement to this contract. Page 32 of 32 136 Exhibit B DBE Participation TranTech Engineering, LLC (Prime CONSULTANT) is a certified Underutilized, Disadvantaged Business (UDBE) D2W0025137. Our Partners, 1 Alliance Geomatics, (UDBE D4M0022928), Ott -Sakai (UDBE #D4M0023226), Envirolssues (DBE #D2F0022763) and Makers (DBE #D2F0022439) are also UDBE and DBE certified. Agreement Number: 9-0 - . \ku Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 137 138 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data Please see Exhibit A -Scope of Work for description of format and standards to be used. B. Roadway Design Files Please see Exhibit A -Scope of Work for description of format and standards to be used. C. Computer Aided Drafting Files Please see Exhibit A -Scope of Work for description of format and standards to be used. Agreement Number: 13 I ` Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 4 139 D. Specify the Agency's Right to Review Product with the Consultant E. Specify the Electronic Deliverables to Be Provided to the Agency As needed per Exhibit A F. Specify What Agency Furnished Services and Information Is to Be Provided See Exhibit A Agreement Number: Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 4 140 II. Any Other Electronic Files to Be Provided Please see Exhibit A -Scope of Work for electronic deliverables per task. III. Methods to Electronically Exchange Data Email, CD, flash drive, file share, FTP site. Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 3 of 4 141 A. Agency Software Suite B. Electronic Messaging System Outlook, text C. File Transfers Format Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 4 of 4 142 Exhibit D Prime Consultant Cost Computations See attached Exhibits Agreement Number: 30.�! Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 143 144 Exhibit D - Prime Consultant Cost Computations Summary City of Tukwila - 42nd Ave S Bridge Replacement TRANTECH TEAM BUDGET BREAKDOWN TRANTECH ngineering LLC TranTech $ 629,461 1 Alliance $ 89,614 Landau- Geotechnical $ 72,328 Landau- Environmental $ 31,660 Makers $ 26,623 Ott -Sakai $ 25,781 Transpo $ 49,693 Envirolssues $ 55,283 TOTAL PROJECT BUDGET MANAGEMENT RESERVE TOTAL CONTRACT BUDGET $ 980,443 $ 98,044 $ 1,078,487 TranTech Exhibit D - Prime Consultant Cost Computation City of Tukwila - 42nd Ave S Bridge Replacement Work Element 1, 6, 9, 11, and 12 - TranTech Principal Engr PM Senior Project Staff Staff Senior Senior Staff Const. Senior CAD Admin 2 CIA/QC Structural Structural Structural Structural Civil Traffic Civil Manager Technician Engineer Engineer Engineer2 Engineerl Engineer Engineer Engineer Estimator Work Element 1 - Project Management Design Team Meetings 120 Project Team Meetings (IncL City) 120 PM - Progress Reports, Schedule and Invoicing 140 180 Work Element 6 - Utility Coordination 2 8 80 24 8 Work Element 9 - Illumination, and Signage Illumination TS&L 6 40 16 Illumination 30% Design 2 60 40 Work Element 11 - TS&L Report 11.1 - Type, Size and Location (TS&L) Report Concept Development 120 120 120 80 140 100 140 60 Plans & Estimation 100 120 120 80 BO 80 BO 60 220 Report 40 40 24 24 24 24 40 Work Element 12 - 30% Design I 30% Design 30% P&E (plans and quamkiesl 100 160 180 160 120 100 160 24 160 30% OC Review 40 Work Element 13 - Ad -ready Design (1 Work Element 14 - Construction Phase Services (') (') Efforts for these Work Element are not Induded in this Conrad and will be scoped and budgeted at a later date. Total Staff Hours 90 428 344 424 400 320 424 404 404 84 496 228 4,046 Direct Hourly Rate 579.00 075.00 585.00 580.00 548.00 545.00 560.00 $80.00 $40.00 582.00 345.00 535.00 Total Direct Salary Cost 57,110 332,100 822,360 526,440 819,200 814,400 825,440 524,240 516,160 66,380 522,320 87,960 3223,6311.00 Total Direct Labor Cost 6223,638.00 OH at 143.87% of Direct Labor 5332,929.89 370,893.25 Profit at 30.17% of Direct Labor Subtotal (Lebo ) 5627,461.14 Direct Costs (travel, production, Fedex, etc) 52,000 Grand Total $629,461 0eu: Page 2 1 Alliance Exhibit E - Sub -consultant Cost Computations City of Tukwila - 42nd Ave S Bridge Replacement Work Element 2 - Surveying -1 Alliance Principal Project Project CADD Tech Tech Assist Admin Total Manager Surveyor 5 5 3 PM Work Element 2 2.1 Survey PM, Admin, QA/QC 4 16 4 8 8 2.2 Survey Control 2 4 8 24 30 30 2.3 Field Mapping 2 8 90 90 2.4 Utility Surveying 2 8 30 30 2.5 Office Processing 2 16 40 100 2.6 Right -of -Way 8 16 80 16 Total Staff Hours 20 68 132 140 150 150 8 8 676 Direct Rates $84.50 654.50 $50.50 $44.50 $39.00 633.00 634.00 $33.50 Total Direct Salary Cost $1,690 63,706 $6,666 66,230 $5,850 $4,950 $272 6268 $29,632 Total Labor Cost 629,632 OH at 133.05% of Direct Labor 639,425 Profit at 28.20% of Direct Labor $8,356 Total 1 677,414 Direct Costs (Mileage, Reproduction, Shipping, etc.) 3D Laser Scanner $3,500 UG Utility Locates 1 $5,700 Traffic Control $1,500 Mileage $1,500 Total: $89,614 Grand Page 3 Landau G Exhibit E - Sub -consultant Cost Computations City of Tukwila - 42nd Ave S Bridge Replacement Work Element 3 - Geotechnical - Landau Principal Senior Senior Project CAD/GIS Project Total Associate Protect Tech ;oordinator Work Element 3 3.1 - Review Existing Geotechnical Information 4 16 4 - 3.2 - Geotechnical Investigation Program 4 16 64 4 3.3 - Preliminary Geotechnical Engineering Analysis 16 60 2 4 3.4 - Draft and Final Preliminary Geotechnical Reports 16 60 16 8 12 3.5 - Meeting Participation 4 12 Total Staff Hours 44 0 164 80 10 24 322 Direct Rates $83.08 $60.10 $43.27 $38.61 $40.75 $34.92 Total Direct Salary Cost $3,656 $0 $7,096 $3,089 $408 $838 $15,086 Total Labor Cost $15,086 OH Profit at 212.63% of Direct at 27.60% of Direct Labor Labor $32,078 $4,164 Total $51,328 Direct Costs (Mileage, Reproduction, Shipping, etc.) $250 Drilling Subcontractor $16,400 Excavation Subcontractor $1,400 Private Utility Locator $400 Site Restoration Mulch/Straw $500 Laboratory Testing $2,050 Total: $72,328 Grand Page 4 Landau E Exhibit E - Sub -consultant Cost Computations City of Tukwila - 42nd Ave S Bridge Replacement Work Element 4 - Permitting - Landau Principal Senior Senior Project CAD/GIS Project Total Associate Project Tech :oordinator Work Element 4 4.1 - Wettand/Waterway Delineation 1 32 50 8 6 4.2 - WSDOT NEPA CE Form 9 8 1 4.3 - Agency Preapplication Meetings 34 14 2 2 4.4 - Permit Matrix 1 14 4 3 Total Staff Hours 2 89 0 76 10 12 189 Direct Rates $83.08 $60.10 $43.27 $38.61 $40.75 $34.92 Total Direct Salary Cost $166 $5,349 $0 $2,934 $408 $419 $9,276 Total Labor Cost $9,276 OH Profit at 212.63% of Direct at 27.60% of Direct Labor Labor $19,723 $2,560 Total $31,560 Direct Costs (Mileage, Reproduction, Shipping, etc.) $100 Total: $31,660 Grand Page 5 Makers Exhibit E - Sub -consultant Cost Computations City of Tukwila - 42nd Ave S Bridge Replacement Work Element 5 - Bridge Aesthetics - Makers Project Principal Senior Landscp Clerical Total Manager Designer Architect Work Element XX 6.1-a Review 5 8 5 6.1-b Sketch concepts 12 20 12 6.1-c Review w/ staff 2 2 2 6.1-d Assist w/ open house 4 4 6.1-e Review resultrs 2 2 2 6.1-f Prepare 30% drawings 16 80 40 6.1-g Prepare 30% cost estimate 2 6 6 Total Staff Hours 0 43 118 71 0 232 Direct Rates $0.00 $64.93 $34.00 $37.17 $0.00 Total Direct Salary Cost $0 $2,792 $4,012 $2,639 $0 $9,443 Total Labor Cost $9,443 OH at 156.18% of Direct Labor $14,748 Profit at 25.75% of Direct Labor $2,432 Total $26,623 Direct Costs (Mileage, Reproduction, Shipping, etc.) Total: $26,623 Grand Page 6 OTT Exhibit E - Sub -consultant Cost Computations City of Tukwila - 42nd Ave S Bridge Replacement Work Element 7 - Constructability Review, Construction CPM and Estimation - Ott Sakai Principal Senior Contract Clerical Total Construct. Manager Specialist Work Element 7 Project Management 8 7.1 Constructability Review, and Cost Estimate 50 60 Total Staff Hours 50 60 8 0 118 Direct Rates $114.00 $114.00 $80.00 $0.00 Total Direct Salary Cost $5,700 $6,840 $640 $0 $13,180 Total Labor Cost $13,180 OH at 70% of Direct Labor $9,226 Profit at 25.61% of Direct Labor $3,375 Total $25,781 Direct Costs (Mileage, Reproduction, Shipping, etc.) Grand Total: $25,781 Page 7 Transpo Exhibit E - Sub -consultant Cost Computations City of Tukwila - 42nd Ave S Bridge Replacement Work Element 8 - Traffic Control - Transpo Project Principal Engineer Engineer Engineer Engineer Clerical Total Manager VI III 11 I Work Element 09 - 8.1 - Traffic Analysis **PM/Coordination/Invoicing 8 4 3 **Future Demand 2 12 4 **Traffic Ops and LOS 2 8 24 **Evaluate Options 4 4 8 20 - **Conceptual Drawings x 3 4 2 12 24 — **Summary Report 4 8 16 4 8.2 - Traffic Control "PM/Coordination/Invoicing 8 2 3 — **Team Meetings x 3 6 - **Neighborhood Meetings x 2 8 **TCPs x 4 10 12 26 8.3 - Traffic Signal Design **PM/Coordination/Invoicing 16 2 3 **Perm Signal Plans x 4 16 48 32 J I -_1 Total Staff Hours 88 4 30 48 132 58 9 369 Direct Rates $52.16 $84.81 $61.06 $40.87 $37.74 $30.77 $31.25 Total Direct Salary Cost $4,590 $339 $1,832 $1,962 $4,982 $1,785 $281 $15,770 Total Labor Cost $15,770 OH at 186.07% of Direct Labor $29,344 Profit at 28.4% of Direct Labor $4,479 Total $49,593 Direct Costs (Mileage, Reproduction, Shipping, etc.) $100 Grand Total: $49,693 Page 8 Envirolssues Exhibit E - Sub -consultant Cost Computations City of Tukwila - 42nd Ave S Bridge Replacement Work Element 10 - Community Outreach - Envirolssues Project Associate 1 Senior Graphic Graphic Web Dev Web Dec Total Coordinator Associate Designer Designer 11I II II 7 7 Work Element 1 Work Element 11 11.1 - Community outreach plans 5 9 8 4 11.2 - Stakeholder interviews, briefings and phone calls 44 29 4 11.3 - Online engagement 65 59 30 7 13 22 30 11.4 - Outreach materials 49 39 7 8 19 11.5 -Outreach summaries 12 8 4 Total Staff Hours 182 151 53 19 32 22 30 489 Direct Rates $30.00 541.00 $63.00 $38.00 530.00 $52.00 $42.00 Total Direct Salary Cost $5,460 $6,191 $3,339 5722 $960 51,144 $1,260 $19,076 Total Labor Cost 519,076 OH at 160.37% of Direct Labor 530,592 Profit at 26.55% of Direct Labor 55,065 Total 554,733 Direct Costs (Mileage, Reproduction, Shipping, etc.) 5550 Grand Total: $55,283 Page 9 154 Exhibit E Sub -consultant Cost Computations The CONSULTANT shall not sub -contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI "Sub -Contracting" of this AGREEMENT. See attached Exhibits Agreement Number: (;10 Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 155 156 Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub -consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub -consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub -contract, including procurement of materials or leases of equipment, each potential sub - consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub -consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub -consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: Exhibit F - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 157 158 Exhibit G Certification Documents Exhibit G -1(a) Exhibit G- 1 (b) Exhibit G-2 Exhibit G-3 Exhibit G-4 Certification of Consultant Certification of Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Certificate of Current Cost or Pricing Data AgreementNumber: n �- ttiv Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 159 160 Exhibit G -1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of TranTech Engineering, LLC whose address is 365 118th Ave SE Suite #100, Bellevue, WA 98005 and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); 1 acknowledge that this certificate is to be furnished to the Washington State Department of Transportaion and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. TranTech Engineering, LLC Consultant (Firm Name) Signature (Authorized Orkciat of Consultant) Date 11/4- j "2 -x'7 Agreement Number: 1) �; Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 161 Exhibit G -1(b) Certification of I hereby certify that f am the: 0 Project Manager 0 Other of the City of Tukwila , and City of Tukwila or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): f acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. [.. _.. _ ., .slake, ma se.m .srlae.com Wa �oh�ce.�a�crz 11/10/2020 Signature Date Agreement Number: O - \„ Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 162 Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. TranTech Engineering, LLC Consultant (Firm Name) Signatu)e-(Authorized Official of onsultant) Date Agreement Number: +C Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 163 Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000, and that all such sub -recipients shall certify and disclose accordingly. TranTech Engineering, LLC Consultant (Firm Name) / Z) Signature (Auth_29iend 0fficialsf-consultant) Date Agreement Number: 90 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 164 Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to th' ontracting Officer or to the Contracting Officer's representative in support of -4 - x, Nte- 6, T:9v't (--e-weirare accurate. complete, and current as of t `/2,t` This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: TranTech Engineering, LLC Signatu?e Date of Execution***: Title *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.) **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 165 166 Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations and Insurance of this Agreement is amended to $ The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ • Include all costs, fee increase, premiums. • This cost shall not be billed against an FHWA funded project. • For final contracts, include this exhibit. Agreement Number: Jo 4> Exhibit H - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 167 168 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due_to_the _alleged error by the consultant. -- Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub -consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Agreement Number: } Vs,\ > Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 2 169 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 2 170 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Agreement Number:tti- Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 2 171 Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 2 172 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/26/20 JR 1 Motion Mtg Date 11'02/20 ❑ Resolution Mtg Date 11/02/20 JR ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD Finance ❑Fire ❑TS ❑P&R ❑Police 11 PW ❑Court SPONSOR'S Council is being asked to approve the 30% design contract with TranTech Engineering for SUMMARY the 42nd Ave S Bridge Replacement Project. TranTech was selected from four design consulting firms. This project will replace a 1949 bridge that has reached its lifespan. The project is funded with City funds and solid waste utility taxes. Council is being asked to approve the TranTech Engineering 30% design agreement, which includes the Type, Size and Location report, for $1,078,487.00. REVIEWED BY 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. & 10/19/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON ITEM INFORMATION ITEM No. 173 STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 10/26/20 AGENDA ITEM TITLE 42nd Avenue South Bridge Replacement 30% Design Consultant Selection and Agreement with TranTech Engineering CATEGORY/ 1 Discussion/ 10/26/20 1 Motion Mtg Date 11'02/20 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD Finance ❑Fire ❑TS ❑P&R ❑Police 11 PW ❑Court SPONSOR'S Council is being asked to approve the 30% design contract with TranTech Engineering for SUMMARY the 42nd Ave S Bridge Replacement Project. TranTech was selected from four design consulting firms. This project will replace a 1949 bridge that has reached its lifespan. The project is funded with City funds and solid waste utility taxes. Council is being asked to approve the TranTech Engineering 30% design agreement, which includes the Type, Size and Location report, for $1,078,487.00. REVIEWED BY 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. & 10/19/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON ❑ LTAC DATE: 9/21/20 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,078,487.00 $1,079,000.00 $0.00 Fund Source: 104 BRIDGES &ARTERIAL STREETS Comments: page 9, Proposed 2021 CIP MTG. DATE RECORD OF COUNCIL ACTION 10/26/20 11/02/20 MTG. DATE ATTACHMENTS 10/26/20 Informational Memorandum dated 09/18/20 and revised 10/16/20 Proposed 2021 CIP, page 9 Consultant Scoring Sheet TranTech 30% Design Consultant Agreement with Scope of Work & Fee Minutes from Transportation and Infrastructure Committee meeting of 9/21 & 10/19 11/02/20 173 174 11/4/2020 Debarred Contractors List Local offices are closed to the public. Please call your nearest L&I office for local assistance (https://lni.wa.goviagency/contact/#office-locations) between 8-5 Pacific Time weekdays, or dial 360-902-5800. Washington state Department of Labor & Industries Debarred Contractors List A debarred contractor may not bid on, or have a bid considered on, any public works contract. You can search and filter this list using the options presented below. Company Name: TranTech WA UBI Number: License Number: Principal: RCW: All From: MM/DD/YYYY To: MM/DD/YYYY Penalty Due: All v Wage Due: All v Apply FiltersiReset Download all debarment data® Show 25 v per page Showing 0 records FirstPreviousNextLast Company Name UBI License Principals Status RCW Debar Begins Debar Ends Penalty Due Wages Due There are no records that match your search criteria. Show 25 v per page t ps://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx 1/2 11/4/2020 v Showing 0 records FirstPreviousNextLast Debarred Contractors List https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx 2/2 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: 42nd Ave S Bridge Replacement Project No. 91810404 DESCRIPTION: Design and construct a replacement structure for the existing 42nd Ave S Bridge near the Tukwila Community Center. Council approved 30% design with City funding of $1 M in 2020, remaining scheduled in 2022. JUSTIFICATION: The current bridge has a sufficiency rating of 7.6 (out of 100), is load restricted for AASHTO Type 3 trucks and is structurally deficient. Truck speed was reduced to 15 mph in 2018. In 2017 and 2019, Bridge Replacement Advisory Committee (BRAC) funding was submitted, but not awarded STATUS: Staff will apply for future BRAC funding during the next call. Applying for STP funding in 2020 for $1.5m for design. MAINT. IMPACT: New bridge. STP funding has 13.5% match requirement. BRAC funding would be at 80% match for up to $12 million. Project COMMENT: partners may include FMSIB & BNSF Railroad as they have over 1,800 trips a day on the 42nd Ave S Bridge and it is the only ingress/egress available for their intermodal yard. Also State TIB for $3M. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES f Project Location` 8 , r ..., •41 VF' rte, r. Design 19 200 878 1,252 2,349 Land (RNV) ` it L.y ti _517= t 812: 30 I - �< \\ s 30 Const. Mgmt. ;s 39it a 250 1,650 1,650 3,550 Construction 7,800 7,800 15,600 TOTAL EXPENSES 19 200 878 0 1,532 9,450 9,450 0 0 21,529 FUND SOURCES Awarded Grant 0 Proposed BRAC Grant 6,000 6,000 12,000 Proposed STP Gran 1,000 1,000 2,000 Proposed TIB 1,500 1,500 3,000 Proposed FMSIB 500 500 Solid Waste Utility Tax 650 700 700 710 720 549 4,029 City Oper. Revenue 19 200 228 (700) 832 240 (270) (549) 0 0 TOTAL SOURCES 19 200 878 0 1,532 9,450 9,450 0 0 21,529 2021 - 2026 Capital Improvement Program 9 177 f Project Location` 8 , r ..., •41 VF' rte, r. 1 : 7Dw+ D w,r ` it L.y ti _517= t 812: 4 N *,.p III 11111 t ... I - �< \\ s ;s 39it a 2021 - 2026 Capital Improvement Program 9 177 178 Consultant Selection 42nd Ave S Bridge Replacement c 0 a c o 0 0 o .c C7 o cr 4 Q. j a CLQ .. N p .) 4' 47 P . /LIS o 3 0Q. o a ` p `° Qo 3 r za0 4'' 0 1 Submitter 20 30 20 20 10 100 200 KPFF 45 75 47 58 21 309 555 Average Score Henry Hari Adam Peter 15.0 25.0 15.7 19.3 7.0 82.0 77.3 138.8 15 15 15 25 17 18 20 15 20 8 83 5 75 30 15 20 8 88 80 72 86 71 163 147 174 71 TranTECH 47 72 Average Score Henry Hari Adam Peter 15.7 24.0 14 27 58 57 19.3 19.0 20 19 30 320 584 10.0 88.0 80.0 146.0 10 90 15 20 20 20 25 18 18 10 85 10 89 90 80 78 72 180 165 167 72 SCJ Alliance* 30 50 37 36 13 0 166 Average Score Henry Hari Adam Peter 10.0 10 10 16.7 22 20 12.3 12 10 12.0 11 10 4.3 55.3 #DIV/0! #DIV/0! 5 5 10 15 15 60 55 51 42nd Ave S Bridge Replacement I c 0 0 c 0 (tio o .cVi a)12 c � .c Lu ccs QCa Q �P CO ° z 0a, 3V O C is C Qa „...,-.9 a .0 0` alt b' Q o Q .c .o Try trcic RHC Engineering* 48 49 49 48 15 0 209 Average Score Henry Hari Adam Peter *Did not interview 16.0 16.3 16.3 16.0 5.01 69.7 #DIV/0! #DIV/0! 15 14 16 15 5 65 15 15 15 15 5 65 18 20 18 18 5 79 CITY OF TUKWILA REQUEST FOR PROPOSALS (RFP) FOR South 42nd Avenue Bridge Replacement Due: Tuesday, May 19, 2020 by 5:00 p.m. The City of Tukwila solicits interest from consulting firms with expertise in Civil and Structural Engineering Design. This agreement will be for approximately one year in duration with the option for the City of Tukwila to extend it for additional time and money if necessary. Consultants will be considered for the following project. The City of Tukwila reserves the right to amend terms of this "Request for Proposals" (RFP) to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses. Please review the full RFP in the following pages which includes a link to the project documents. Project Description The work to be performed by the CONSULTANT consists of preparing a type, size and location study; final design (30%, 60%, 90%, and 100% submittals) and bid -ready documents; and environmental permitting for the South 42nd Avenue Bridge Replacement. All work performed by the CONSULTANT shall be in accordance with the Local Agency and Guidelines (LAG) manual. This project does not currently have a mandatory DBE goal established; however, it is anticipated that a DBE goal will be assigned as the project advances. ROW acquisition is not anticipated but could become necessary as the design progresses. Key Elements: • Type, Size and Location report (WSDOT) • NEPA, SEPA, Shoreline, environmental studies • Preliminary Design • Final design and PS&E • Coordination with Burlington Northern Santa Fe • Coordination with Baker Commodities • Mandatory DBE goal TBD , and WSDOT approvals (BNSF) Intermodal yard The City of Tukwila reserves the right to retain the services of the successful firm(s) for any subsequent phases (R/W, CN) associated with this project. Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria: 1) Approach to a DBE Goal 2) Project understanding and project approach 3) Qualification and expertise of the Project Manager 4) Qualification and expertise of the Project Team 5) Experience with utility and Third -Party coordination/compliance Submittal Submittals should be no longer than 10 pages, excluding dividers, and should be on 8-1/2 by 11 paper using 11 -point fonts. Pages that are 11 by 17 may be used for charts, exhibits and other illustrative and graphical information only. Submittals should also include the following information: firm name, phone and fax numbers; name of principal -in -charge and project manager; and number of employees in each firm proposed to project. Please submit FOUR bound paper copies of your Proposal to: 181 182 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes Septemberl3, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Brittany Robinson, Adam Cox„ Muhammad Musa, Nora Gierloff, Seong Kim Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA Chair Seal announced that item 2b, Macadam Rd S Water Upgrade Project Design Supplemental Change Order No. 4, does not require Council approval and would be removed from discussion. A. Ordinance: Small Wireless Facilities Staff is seeking Council approval of an ordinance to amend Tukwila Municipal Code 18.58 Wireless Communications Facilities to incorporate new FCC requirements, revisions to the macro facility permitting and design requirements, and establish a permitting process and aesthetic requirements. Committee Recommendation Unanimous approval. Forward to September 27, 2021 Committee of the Whole. B. Supplemental Agreement: Sewer Lift Stations No. 2, 4 and 12 Staff is seeking Council approval of a supplemental agreement with PACE Engineers in the amount of $53,000 for design and construction management for the Sewer Lift Station No. 2 Upgrades, Sewer Lift Station No. 4 Electrical Upgrades, and Sewer Lift Station No. 12 Wet Well Remediation projects. Committee Recommendation Unanimous approval. Forward to September 20, 2021 Regular Consent Agenda. C. Supplemental Agreement: 42"d Avenue South Bridge Replacement Project Staff is seeking Council approval of a supplemental agreement with TranTech Engineering LLC *in the amount of $1,528,174.00 for 100% plans, specifications and engineering estimate for the design phase of the 42nd Avenue South Bridge Replacement Project. Funding is from the $1.5M PSRC award. Item for follow-up: Update the memo to reflect the percentage increase as well as the new contract amount. Committee Recommendation Unanimous approval. Forward to September 20, 2021 Regular Consent Agenda. 183 184 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 09/20/21 RB ITEM INFORMATION ITEM No. 7.A. 185 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 09/20/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 11 Discussion 09/20/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PTV SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 09/20/21 Coronavirus Report 185 186 CORONAVIRUS RESPONSE UPDATE September 20, 2021 * Denotes All New Content in the Section ESSENTIAL SERVICES AND CITY OPERATIONS * Essential Services & City Operations City Hall is currently open Mondays and Wednesdays from 9:00 a.m. to 12:00 p.m. The City Permit Center will be open Monday through Thursday from 8:30 a.m. to 12:00 p.m. Human Services is open for in-person services Tuesday and Thursdays from 8:30 a.m. to 12:00 p.m. All services remain available remotely. Masks are required at all times in City facilities. City staff that are able are encouraged to work remotely until January 3, 2022. Total in-person customer volume for the weeks of September 6, 2021: • Permit Counter: 16 • City Hall: 6 • Human Services: 0 * Human Services This past week, Human Services staff assisted three households (five individuals). Two Maple Crest households (3 individuals) were assisted with first month's rent ($1500 for each household). Total allocated last week was $3925 ($925 utility assistance). Least amount of rent owing was $750 the highest amount owing was $20,000. HS staff continues to refer residents to the EPRAP program for COVID related rental assistance which are being distributed in our community. Staff currently has seven additional households in various stages of the intake process. Residents and landlords who applied for the EPRAP program can check their status by going to: https://kingcounty.gov/depts/community-human-services/COVID/eviction-prevention-rent-assistance Source Households Assisted/Ind General Fund Contracted Rent: $ Partners 1/2 Utility: $925 Covid Rental & Utility Assistance Rent: $ 0/0 Utility: $ Sewer/Water HB 1406 Rental Assistance Information from the community on total past due rent amount 0/0 Funding Breakdown 2/3 $3,000 (Maple Crest households) $500-$1,200 = 5 $1,250-$3,500 = 7 $3,600-$4,000 = 4 Over $4,000 = 2 * Fire Staffing and Calls for Service There have been no changes to Fire staffing since the last report. 187 * Police Staffing and Calls for Service There have been no changes to Police staffing since the last report. * Business Recovery Business Re -Openings and Closings Washington's economy is open. Nearly all businesses and public spaces including restaurants, stores, offices, theaters, outdoor events, and other places can operate at full capacity with no physical distancing requirements. The Delta variant has been spreading rapidly even in King County. In King County during late August the average weekly rate of new cases was the highest since the start of covid-19 (except during last winter). The average daily number of new hospitalizations was ten times higher than during late June. And, although the number of deaths in July was significantly lower than during the start of the pandemic and last winter, it has increased during August and early September. On August 18th Governor Inslee announced a vaccine requirement for employees working in K-12, most childcare and early learning, and higher education. The vaccination requirement also applies to workers of State agencies. On September 9th President Biden announced that the Federal government will require businesses with over 100 employees to require employees to be vaccinated or get regular testing. An expanded statewide mask mandate took effect on August 23rd, every person (including customers and employees) is required to wear masks when indoors with someone from outside their household, however, there are exceptions. For example, the requirement does not apply to people who are working indoors by themselves or are vaccinated and only working with other employees. Businesses can adopt more stringent requirements. Under the Governor's Proclamation 20-25.15 businesses are prohibited from allowing customers to enter or remain in an indoor space in a business unless the customer is wearing a face mask. On September 9, the Governor announced that starting on September 13th masks will also be required (for both vaccinated and unvaccinated) for outdoor events with 500 or more attendees. Due to the surge in the Delta variant leading to high levels of new COVID-19 cases and hospitalizations and increasing deaths, on September 7th King County announced that it is working to develop a vaccine verification policy for some non-essential indoor business activities and other venues. According to the County, full details will be announced after engagement with community organizations, labor unions, businesses, and cities to gather feedback. The County is considering non-essential indoor and outdoor spaces where people gather in close proximity for a prolonged period of time. After finalizing the vaccination verification policy, unvaccinated residents would have at least five weeks to complete their vaccination series before the requirements of the proposed policy go into effect, likely in October. Business Assistance There are some government funding programs still accepting applications including the Economic Injury Disaster Loan (EIDL) program and the Small Business Flex Fund. The programs offer low interest loans to small businesses. Through EIDL some small businesses may be eligible for grants up to $15,000. We anticipate that later this year the State will implement a $50 million fifth round of the Working Washington small business grant program. The State is also significantly limiting increases in unemployment insurance costs for businesses. 188 King County is distributing $145 million of federal funds for residential rental assistance and eviction prevention to tenants and landlords through their Eviction Prevention and Rental Assistance Program (EPRAP). Unemployment The unemployment claims data report will be included monthly and was included in the packet of the August 23, 2021 Council meeting. On March 11, 2021 the President signed the $1.9 trillion American Rescue Plan Act. The law extended Pandemic Emergency Unemployment Compensation (PEUC), which is for workers who have exhausted all other benefits, plus the Pandemic Unemployment Assistance (PUA), which benefits people who do not qualify for regular unemployment such as self-employed people and independent contractor, for an additional 29 weeks. It also extended the Federal Pandemic Unemployment Compensation (FPUC) which provided an extra $300 per week for eligible claimants who are receiving benefits from any unemployment program. Those expanded Federal benefits ended the week of September 4th. MEETING THE COMMUNITY'S BASIC NEEDS * Food Resources and Distribution Senior Meals, number of meals distributed. Week of 9/13. Tukwila Pantry Duwamish Curb Cafe 25 Meals on Wheels 153 Updated information not available by report deadline 189 COVID-19 UPDATES * Covid-19 Tukwila Overview King County Public Health - Seattle & King County COVID-19 Outbreak Summary Update date 9/15/2021 12 PM Click on the icons to explore this dashboard: Overview Demographics Geography Geography over time Select city to compare: Count New since last updated Tukwila Summary of counts for Tukwila Overall Percent Rate per 100,000 Compared to King residents County rate Past 14 days Count Percent Positives 2,391 8 6.7% of all tests 11,839.0 Confirmed 2,332 8 Probable 59 0 292.1 Hospitalizations 114 0 4.8% of all positive cases 564.5 Deaths due to 19 0 0.8% of all positive cases 94.1 COVID-19 illness All PCR test results 34,679 171,712.2 People tested by 13,391 • 66,305.2 PCR Legend: Lower than overall King County rate • Similar to overall King County rate 11,546.8 92.00 90.00 2.00 3.00 3.3% 0.00 0.0% 98.00 • 90.00 Higher than overall King County rate Mobile Vaccination Team The Tukwila Fire Department deployed its Mobile Vaccine Team (MVT) to provide COVID-19 vaccines and is focused on home bound and regional opportunities. * Vaccine Update & Locations There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at sites in the area, as well as private opportunities. Visit vaccinelocator.doh.wa.gov for location and appointment opportunities. Free COVID-19 vaccinations are offered at pop-up clinics at the Tukwila Village Farmers Market and Westfield Southcenter. Appointments and proof of residency are not required. The Tukwila Village pop-up provides free $50 gift cards to Fred Meyer. More info at: https://experiencetukwila.com/event/tukwila-covid-19-vaccination-clinics/ Vaccinations in King County as of September 14, 2021: • 1 dose: 1,663,262 or 85.2% • 2 does: 1,543,540 or 79.1 190 Below is a zip code map of vaccinations as of September 14, 2021 (percentage of population 12+ with at least one dose) in King County, with Tukwila's two zip codes highlighted: • 98168: 82.8% • 98188: 87.5% Map of KC residents who have at least one dose among ages 12+ years old 0% © 2021 Mapbox © OpenStreetMap Below is a chart of vaccinations by region in King County. Note that South King County has a lower vaccination rate than many other areas in the county. Table of all KC residents who have at least one dose by age group and regions 12+ years 12-19 years 20-29 years old old old Overall King County 85.2% 735% 721% East 92.1% >95% 833% 4 North 88.5% 74.4% 76.7% Regions Seattle 83.2% 72% 70.7% South 78.2% 57.1% 64.2% Kirkland, Redmond, Bothell, and 89.5% 88% 72.2% •an...ae__an., N Seattle and Shoreline 84.0% 71.2% 67.9% Central Seattle 80.9% 69% 73.9% .1, S Seattle, I)ehidge and Highline ny.c ro i 1./ to is.y"/o 87.9% >95% >95% >95% >95% 85% 10 Burien, Renton, Tukwila and Seatac 82.2% 65.7% 65.1% 751% 88.2% 93.1% >95% 935% >95% Regions Auburn, Kent, and Federal Way 75.7% 533% 60.7% 68.1% 75% 89.4% >95% >95% >95% South East King County 75.7% 535% 68.6% 67.5% 69% 80.8% >95% >95% >95% Bellevue, Issaquah and Mercer Island 93.2% >95% 89.9% 853% 94.7% >95% 89.7% 86.5% >95% East King County 93.1% >95% 92.2% 67.1% 92.8% >95% >95% >95% >95% Vashon Island 94.7% 82.0% >95% >95% 79.9% 75.2% 93.7% >95% >95% 30-39 years 40-49 years 50-59 years 60-69 years 70-79 years 80+ years old old old old old old 80.6% 89.0% 92% >95% >95% >95% 79.7% >95% >95% 93.8% >95% >95% 89.7% 94.1% 83.7% >95% >95% 94.1% 85.9% 90.7% 89.6% 84.2% >95% 89.0% 70.7% 77.5% 88% >95% >95% >95% 853% >95% 91.7% 915% >95% >95% 84% >95% 87.7% 92.3% >95% 90.4% 89% 82.7% 83.5% 72.2% 909% 88S% 191 * COVID-19 Testing The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. 9/14 - 756 individuals tested 9/13 - 756 individuals tested 9/12 - closed 9/11 - 522 individuals tested 9/10 - 558 individuals tested 9/9 - 623 individuals tested 9/8 - 690 individuals tested 192 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/20/21 LH ITEM INFORMATION ITEM No. 7.B. 193 STAFF SPONSOR: ERIC DREVER ORIGINAL AGENDA DATE: 9/20/21 AGENDA ITEM TITLE Strategies to address Homeless Encampments CATEGORY 11 Discussion 9/20/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R PW Police ❑ SPONSOR'S This is intended to provide an update to the Council and community on the City of SUMMARY Tukwila's strategy to address issues relating to encampments. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: LAST NAME OF CHAIR HERE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Police Department COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/20/21 MTG. DATE ATTACHMENTS 9/20/21 Police Department SOP: Homeless Encampment Clean-up Program 193 194 Standard Operating Procedures Homeless Encampment Clean-up Program Updated - August 24th, 2021 195 Table of Contents I. Introduction a. Purpose b. Scope c. Definition II. Operational Guidelines a. Notification b. Assessment c. Response/Enforcement d. Clean-up e. Monitor III. Onsite Protocol and Safety a. Clothing Requirements b. Contact numbers IV. Enforcement Team and Duties a. Outreach Team b. Encampment Clean-up Crew c. Tukwila Police Department d. Neighborhood and Community Services e. Community Partners 196 Page 1 of 7 Scope and Applicability The City of Tukwila has identified a number of distinct homeless encampment areas that pose serious public health and safety concerns for those living in and around them. Not only are they unfit for human habitation, but some of the individuals have been linked with illegal activity either as victims or as perpetrators. There have been repeated attempts to clean these areas but they were unsuccessful. It is the intent of the City to preserve the health and provide for the safety of all city employees and members of the public who contact, or are affected by encampments. Camping in publicly owned or maintained areas, improved or unimproved, including but not limited to parks, trails, streets, underpasses and parking lots (hereinafter collectively referred to as "Public Property") is illegal in the City. The monitoring, removal and clean-up of these areas continues to be an ongoing effort. Unfortunately, even with this level of effort, some sites continue to re -populate. It is imperative these sites are quickly cleaned before the size and severity increases. As such, the following standard operating procedures (SOPs) have been developed. Problem sites will be activated with positive activities and plans that will be tailored to the specific needs of each area. The end goal for all sites is safety and sustainability of clean-up. The City's comprehensive plan for handling homeless encampments will include: • Identification, assessment, response/enforcement, clean-up and monitoring of all encampment sites on City -owned and non -City -owned property. • Identification of a management plan to keep "hot spot" sites clear from future activity, will include: o Partnerships with homeless service organizations and nonprofit organizations to help people gain access to housing, shelter, mental health or substance abuse treatment. o Build alliances with affordable housing providers and other organizations that serve homeless individuals and families. • Provide guidelines or specifications in operations plans for the safe removal and disposal of biohazards in identified areas, and respectful consideration of the campers' personal items. The success of the city's encampment clean-up process hinges on the joint collaboration of many groups including: Tukwila Human Services, Tukwila Police Department (TPD), Tukwila Fire Department, Sound Mental Health (SMH), Public Works Department (PW), Parks & Recreation, government partners (WSDOT), local shelters, community groups, local businesses and residents of the area. Page2of7 197 NOTIFICATION - Tukwila Works - TPD Patrol Encampment Response ASSESSMENT - Site Visit - Deployment of Resources i - Notification to Vacate RESPONSE/ENFORCEMENT - SMH/HS Team - TPD - Community Partners Clean-up I- Debris Removal - Site Reclamation - Post NO TRESPASSING Notification Concerned community members will report encampments through Tukwila Works or by calling the PD non -emergency number. Either method of submission must include relevant information regarding the encampment such as: • Date and time of observation • Detailed description of encampment • Immediate or adjacent address • Number of individuals present During normal patrol assignments, Tukwila Police Officers will also conduct visual scans of their surroundings and notify the police department detectives of identified sites along with any additional pertinent information gathered. When officers first contact the encampment, a case report will be taken. Day one of the process will be when officers first contact the location. Page3of7 198 Assessment Officers will assess the reported site and provide the encampment information to the the Tukwila Co -Responder. Response Following the assessment, officers will coordinate a visit to the encampment site with The Tukwila Co -Responder or representative from other organizations to the reported encampment site to assess the area and contact any individuals in residence. The individuals in need will be provided with resources and referrals for needed services such as housing, shelter, mental health or substance abuse treatment. Once recourses have been offered and refused, individuals remaining after the assessment are reminded the area will be cleaned within the next 48 hours and all individuals will be required vacate the premises. If unoccupied, and officers are unable to locate anyone at the encampment by day 6, it will be assumed that the property is abandoned, and the clean-up crew can move forward. Clean-up At least 72 hours prior to clean-up activities, the City shall post a notice at the encampment area that contains the following information: • Identification of the City as the agency responsible for the clean-up; • Date the notice was given; • Date or dates on which the clean-up will occur; • Phone number for storage location. The storage location may be a local City facility or other local site as designated by the City; • The items will be stored for a maximum of 70 days and if unclaimed within that time, will be disposed of by the City. The public works will coordinate with officers to complete clean-up. Should an issue or emergency arise public works will contact the police department. Prior to clean-up individuals will be given the opportunity to collect any and all of their belongings. The City shall follow the applicable provisions of RCW 63.21.060 and RCW 63.32.010 with respect to the acquisition of lost property found on publicly owned or maintained property. Trash, debris, waste, hazardous items, and other like material may be immediately removed and disposed of and is not subject to prior notice. Page 4 of 7 199 Personal property items that are not trash, contaminated, illegal, or hazardous shall be inventoried to include the date, location and brief description of the item that was placed in the bag. City staff should not open locked personal items of personal property, unless in their determination it is necessary to do so to protect public safety. Once a property has been cleaned and cleared site hardening recommendations may be implemented. This may include NO TRESPASSING signs on the property. Monitor (ongoing) Any homeless encampment area that has re -populated more than 3 times in the last year, would consider"Hot spot" sites. They will be monitored by TPD, City Staff, neighbors and community partners. Coordinated monitoring plans will be tailored to the specific needs of each site. The City of Tukwila may deviate from these guidelines if the City determines that coordination with another jurisdiction on a specific clean-up activity is the best course of action under the circumstances. Safety & Training Safety and appropriate training are critical requirements for Tukwila City staff or representatives from other organizations. City Staff/Representatives from other organizations shall comply with all safety rules and protocols required by the State of Washington. Definitions Homeless person: is someone who lacks a fixed, regular, adequate nighttime residence, and is: • living outdoors, on the streets, in a car • Residing in a shelter or other temporary housing • Couch surfing or staying with friends/extended family 200 Page 5 of 7 Encampment: Locations throughout the City where homeless individuals set up tents, and other forms of makeshift sleeping and living areas. These areas are often unsafe and unsanitary. Human Services: City staff whose responsibilities include the coordination of resources to address encampments, and formulating recommendations to address homeless encampments; Outreach: The initial and most critical step in connecting or reconnecting an individual experiencing homelessness to needed health, mental health, recovery, social and housing services that involves the process of engagement, assessing needs, defining service goals or agreeing on a plan for delivering those services; Hot Spot Areas: Any homeless encampment area that has re -populated more than 3 times in the preceding 12 months. Sound Mental Health: King County's most comprehensive provider of mental health, substance abuse and behavioral health services. Page6of7 201 Enforcement Teams and Duties Outreach Teams Sound Mental Health/Human Services: Make contact with individuals of encampments, providing resources and referrals for services. Encampment Clean-up Crew Public Works & Parks and Recreation Department: Clean-up identified encampment sites when directed. Tukwila Police Department Community Liaison Officer/Community Police Team Officer: Upon observation or receipt of a complaint of homeless encampments notify human services or SMH; assist in the removal of individuals from encampment sites if necessary. Tukwila Police Department 15005 Tukwila International Blvd. Tukwila, WA 98188 206-433-1808 Sound Mental Health 6100 Southcenter Blvd Tukwila, WA 98188 Phone:206-444-7800 Contacts Tukwila Human Services 6300 Southcenter Blvd Tukwila, WA 98188 206-433-7180 Tukwila Public Works 6300 Southcenter Blvd, #100 Tukwila, WA 98188 206-433-0179 Tukwila Parks and Recreation Department 12424 42nd Ave S Tukwila, WA 98168 206-768-0524 Tukwila Fire Department 15447 65th Ave S. Tukwila, WA. 98188 206-575-4404 202 Page 7 of 7 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 08/23/21 MS ❑ Motion Mtg Date 11 Resolution 09/13/21 MS ❑ Public Hearing Mtg Date ❑ Other Mtg Date 09/20/21 MS SPONSOR ❑ Council ❑ Mayor ❑ Admin ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF Svcs 11 DCD SPONSOR'S Tukwila received a grant for $100,00 from the Department of Commerce through HB 1923, SLTb MARY which encourages cities to increase residential building capacity through creation of a Housing Action Plan. This plan focuses on goals to encourage higher density development, increase anti -displacement and community stabilization, and improve station area planning and infrastructure. The Council is being asked to consider and adopt the resolution and associated plan. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. DATE: 7/19/21 COMMITTEE CHAIR: HOUGARDY /1 Planning & Community ITEM INFORMATION ITEM No. 7.C. 203 STAFF SPONSOR: MEREDITH SAMPSON ORIGINAL AGENDA DATE: 08/23/21 AGENDA ITEM TITLE A Resolution on the Housing Action Plan CATEGORY 11 Discussion 8/23, 9/13 ❑ Motion Mtg Date 11 Resolution ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date Mtg Date 9/20 SPONSOR ❑ Council ❑ Mayor ❑ Admin ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF Svcs 11 DCD SPONSOR'S Tukwila received a grant for $100,00 from the Department of Commerce through HB 1923, SLTb MARY which encourages cities to increase residential building capacity through creation of a Housing Action Plan. This plan focuses on goals to encourage higher density development, increase anti -displacement and community stabilization, and improve station area planning and infrastructure. The Council is being asked to consider and adopt the resolution and associated plan. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. DATE: 7/19/21 COMMITTEE CHAIR: HOUGARDY /1 Planning & Community Dev. ❑ Planning Comm. RECOMMENDATIONS: SPoNsoR/ADMIN. COMMITTEE Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $100,000 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 8/23/21 Forward to next Council meeting for further discussion 9/13/21 9/20/21 MTG. DATE ATTACHMENTS 9/13/21 Informational Memorandum dated 9/13/21 Draft of the TOD Housing Strategies Plan, Strike-Out/Underline Version Draft Resolution PowerPoint 9/20/21 Final Resolution TOD Housing Strategies Plan 203 204 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE TRANSIT - ORIENTED DEVELOPMENT HOUSING STRATEGIES PLAN. WHEREAS, a priority of City Council is to respond to regional growth and better meet the needs of the community; and WHEREAS, the City Council authorized the acceptance of grant funds from the Washington Department of Commerce and approved the scope of work to create a South King County Housing Framework and a Transit -Oriented Development Housing Strategies Plan on December 2, 2020; and WHEREAS, the South King County Housing Framework indicated that South King County is projected to need 63,090 new housing units by 2040, and Tukwila is projected to need 4,224 new housing units by 2040; and WHEREAS, between 2012 and 2016, 84% of renters and 60% of homeowners earning less than 50% of the area median income in Tukwila were cost burdened by housing; and WHEREAS, the Housing Needs Assessment created by ECONorthwest indicated that the need for affordable housing is especially critical for people earning less than 50% of the area median income; and WHEREAS, the transit -oriented development area around the Tukwila International Boulevard Link Light Rail Station has been planned and zoned to accommodate higher densities and some of the City's future housing needs; and WHEREAS, targeted growth in the transit -oriented development area around the Tukwila International Boulevard Link Light Rail Station is consistent with the City's Comprehensive Plan, King County Countywide planning policies, and Puget Sound Regional Council's Vision 2040 goals and policies; and WHEREAS, staff and the City's consultant, ECONorthwest, conducted public outreach through stakeholder interviews, focus groups, the project website, and a virtual open house; and CC:\Legislative Development\Transit Oriented Development Housing Strategies Plan 9-14-21 MS:bjs Review and analysis by Barbara Saxton Page 1 of 2 205 WHEREAS, an environmental review was conducted on the Transit -Oriented Development Housing Strategies Plan and a Determination of Non -Significance was issued on July 30, 2021; and WHEREAS, the Planning Commission held a properly noticed public hearing on June 24, 2021, to review the Transit -Oriented Development Housing Strategies Plan; and WHEREAS, the Planning Commission has forwarded their recommended draft of the Transit -Oriented Development Housing Strategies Plan to the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council approves adoption of the document entitled "Transit Oriented Development Housing Strategies Plan" dated June 2021 and hereby incorporated by reference as Attachment A. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment A: Transit -Oriented Development Housing Strategies Plan dated September 2021 CC:\Legislative Development\Transit Oriented Development Housing Strategies Plan 9-14-21 MS:bjs Review and analysis by Barbara Saxton 206 Page 2 of 2 Transit-Oriented Development Housing Strategies Plan City of Tukwila CITY OF TUKWILA September 2021 Prepared for: City of Tukwila Acknowledgements ECONorthwest prepared this report for the City of Tukwila. ECONorthwest and the City of Tukwila are grateful to the numerous staff, elected officials, and community members who participated and provided feedback to shape the plan. Tukwila Elected Officials • Allan Ekberg, Mayor ■ Kate Kruller, Council President • Verna Seal, Councilmember ■ Kathy Hougardy, Councilmember ■ Thomas McLeod, Councilmember ■ Cynthia Delostrinos Johnson, Councilmember • Zak Idan, Councilmember • De'Sean Quinn, Councilmember Tukwila Planning Commission • Louise Strander ■ Karen Simmons ■ Andrea Reay ■ Dennis Martinez • Dixie Stark • Sharon Mann • Apneet Sidhu City of Tukwila Transit -Oriented Development Housing Strategies Plan 208 Tukwila Community Members (alphabetical order) • Abidirasak Ahmed, Abu Bakr Islamic Center ■ AJ McClure, Global to Local • Andrea Gamboa, Foster High School • Arash Aminpour, Edgewood Apartments • Bryan Park, SHAG ■ Chris Smith, Church by the Side of the Road ■ Eileen English, SHAG resident ■ Jan Bolerjack, Riverton Park United Methodist Church ■ Jonathan Joseph, resident and Tukwila Children's Foundation • Jonathan Smith, Bellwether Housing • Kara Martin, Food Innovation Network (Spice Bridge) • Kasey Liedtke, Bellwether Housing ■ Lina Ali -Stenson, Tukwila Health Point ■ Margaret Bratcher, resident ■ Mohammad Aminpour, Edgewood Apartments ■ Nichelle Paige, Church by the Side of the Road, Foster High School ■ Pam Carter, TIBAC • Richard Loo, Bellwether Housing • Three anonymous Foster High School students Tukwila Lead Staff • Minnie Dhaliwal, Community Development • Niesha Fort -Brooks, Administrative Services • Nora Gierloff, Community Development • Meredith Sampson, Community Development City of Tukwila Transit -Oriented Development Housing Strategies Plan ii 209 Tukwila Contributors ■ Rachel Bianchi, Deputy City Administrator • David Cline, City Administrator ■ Nancy Eklund, Community Development ■ Stacy Hansen, Human Services ■ Hodo Hussein, Human Services • Lynn Miranda, Community Development ■ Jaimie Reavis, Community Development ■ Nate Robinson, Parks and Recreation • Derek Speck, Economic Development Consultant Team E C N o rt h we st Tyler Bump, Madeline Baron, Oscar Saucedo-Andrade, Justin Sherrill, Michelle Anderson, James Kim, Andres ECONOMICS • FINANCE • PLANNING Arjona, and Jennifer Cannon. BROADVIEW PLANNING Andrea Petzel, Valerie Pacino, Blake Heldt-Werle, and Clair Leighton City of Tukwila Transit -Oriented Development Housing Strategies Plan 210 City of Tukwila Transit -Oriented Development Housing Strategies Plan iv 211 How this Plan is Organized This report is organized into five parts: 1. Part 1: Introduction offers helpful background information on this plan, the objectives driving the work, the study area, and the regulated income limits in Tukwila. 2. Part 2: Key Findings summarizes the most important information in parts 3 and 4, highlighting key findings from the housing needs analysis, public engagement, recommendations, and implementation steps. 3. Part 3: Development Feasibility Analysis steps through the development feasibility analysis that was used to arrive at many of the recommendations offered in this Housing Action Plan. 4. Part 4: Recommendations & Implementation Steps offers 20 policy and program recommendations and an implementation roadmap for the City to consider as Tukwila works toward increasing housing supply over the next 20 years. 5. Part 5: Appendices lists technical appendices that support this plan, including the full Public Engagement Results, the Housing Needs Assessment and Policy Evaluation, and the development feasibility proforma assumptions. City of Tukwila Transit -Oriented Development Housing Strategies Plan v 212 Table of Contents Part 1: Introduction 1 Introduction & Background 2 Plan Development Process 2 Objectives Driving the Housing Action Plan 3 Geographic Study Area 4 Regulated Income Limits in Tukwila 6 Part 2: Key Findings 8 I. Summary of Housing and Community Data 9 II. Summary of Public Engagement Key Findings 22 III. Summary of Recommendations & Next Steps 23 Part 3: Development Feasibility Analysis 28 Development Feasibility Methods 29 TIB Station Area Zoning & Development Standards 31 Prototypes Analyzed 33 Development Feasibility Testing & Results 38 Summary of Development Feasibility Results 53 Part 4: Recommendations & Implementation Steps 56 Recommendations 57 Implementation Steps 72 City of Tukwila Transit -Oriented Development Housing Strategies Plan vi 213 Part 1: Introduction Part 1 offers helpful background information on this plan, the objectives driving the work, the study area, and the regulated income limits in Tukwila. City of Tukwila Transit -Oriented Development Housing Strategies Plan 1 214 Introduction Et Background The City of Tukwila received a grant from the Washington State Department of Commerce through HB 1923 to develop this Transit -Oriented Development (TOD) Housing Strategies Plan. This Plan focuses on the areas surrounding the Tukwila International Boulevard (TIB) LINK light rail station. The goal of the TOD Housing Strategies Plan is to increase residential building capacity and minimize displacement of existing residents in the TIB station area. This plan will align with the Housing Element and the TIB District Element of Tukwila's Comprehensive Plan. The City also participated in the South King County Subregional Housing Action Framework, along with the cities of Auburn, Burien, Federal Way, Kent, and Renton. This TOD Housing Strategies Plan builds off the data analysis, housing needs, demographic and employment trends, housing policy review, and potential housing production strategies that were generated through this Subregional effort. ECONorthwest and Broadview Planning were both part of the core consultant team that developed the South King County Subregional Housing Action Framework. Plan Development Process Developing the TOD Housing Strategies Plan is a multi -step process (see Figure 1). Throughout the entire process, Broadview Planning has been engaging the public to seek input on the community's vision as well as seeking ideas and recommendations for how Tukwila can build more housing (and what types of housing are needed). In addition, the public will review a draft Housing Action Plan and TOD Housing Strategies Plan before the City moves toward adoption. Figure 1. Tukwila's TOD Housing Strategies Plan Development Process Public Enga:ement Community Vision Solicit Ideas Assess Changes Existing Conditions Data Analysis Employment Trends Population Growth Policy Evaluation Recommendations Recommended Actions Case Studies Public Input Staff Input Implementation Prioritization Process & Timing I City Council Planning Commission The Department of Commerce requires that this Plan, like other Housing Action Plans, be adopted by each city. In Tukwila, that means the final TOD Housing Strategies Plan will be City of Tukwila Transit -Oriented Development Housing Strategies Plan 2 215 presented to city staff for review, revised, presented for public review, presented to Planning Commission for a public hearing and recommendation, and then adopted by City Council. In addition to building on the work completed in 2020 for the South King County Subregional Housing Action Framework, this TOD Housing Strategies Plan builds on three other components, as shown in Figure 2: 1. The data on future housing needs discussed in the Housing Needs Assessment & Policy Evaluation memorandum, 2. Suggestions and ideas generated from the community through the community engagement process, and 3. An analysis of Tukwila's zoning code to determine what was helping or hindering development feasibility. These three sources of input were used to arrive at the recommendations offered herein. The key findings from each of these sources are described in Section 2: Summary. Figure 2. Housing Action Plan Recommendations Inputs (Community Input IP Develop ren p Feasibility Data Analysis Recommendations Objectives Driving the Housing Action Plan The City of Tukwila desires a mix of housing types, sizes, and prices that meet the many needs of its diverse residents. As outlined in its housing element and other planning documents, the City understands the need for a range of housing options in all areas and neighborhoods, citywide. In City of Tukwila Transit -Oriented Development Housing Strategies Plan 216 addition, the City understands the importance of attainable and affordable housing - for both buyers and renters - and desires to have low-cost housing options spread across the city. And, importantly, the City wants to preserve its existing housing stock, and support landlords in maintaining existing properties. For the purposes of this TOD Housing Strategies Plan, the City wanted to explore how it can encourage specific types housing development in the Tukwila International Boulevard Station Area. The desire to encourage transit -oriented development (TOD) in the TIB Station Area is aligned with the City's larger efforts to create a diverse range of housing options to meet the needs of its residents. As it relates to this Plan and scope of work, the following objectives were explored: A. Higher Density Development - Increase residential development in the TIB Station Area by actively encouraging higher density development in Transit -Oriented Development (TOD) zones. B. Anti -Displacement and Community Stabilization - Ensure community stability by providing programs and policies to help residents maintain access to affordable housing options and benefit from the economic and commercial growth in the TIB and use incentives and resources to help existing property owners rehabilitate and maintain the current housing stock. Provide programs and policies that help existing small businesses maintain access to affordable retail options and benefit from the economic and commercial growth in the TIB. C. Station Area Planning & Infrastructure - Plan for the ability to accommodate housing, economic, and commercial growth in the TIB Station Area. Geographic Study Area To estimate the neighborhood comprising the TIB Station Area, Figure 3 below shows a half -mile buffer around the TIB Station (dashed yellow line) and a half -mile "walkshed" (grey area) that estimates the geographic distance a person could walk from the TIB station in a half mile. GIS data software has been used to estimate the walkshed area using the existing street network data. The area addressed by this Plan is shown below on the following map Many transit agencies assume that the average person is willing to walk a quarter mile for regular frequency transit (e.g., a bus every 30 mins), and a half -mile for frequent, reliable transit (e.g., a light rail every 15 minutes). and includes only properties that lie within Tukwila city limits, east of the red boundary line. Zoning within this half -mile buffer is shown to demonstrate the relative density and land uses within the geographic Study Area. This analysis evaluated development opportunities and has made code recommendations for the HDR, MDR, NCC, and RC zones. LDR zones were not evaluated as part of this project. City of Tukwila Transit -Oriented Development Housing Strategies Plan 4 217 Figure 3. TIB Station Area Market Study Geography and Buffers Source: ECONorthwest Analysis of Tukwila TIB Station Area Geography and Zoning; HDR = High -Density Residential, LDR = Low -Density Residential, MDR = Medium -Density Residential, NCC = Neighborhood Commercial Center, RC = Regional Center. ac iical en !et, South133r —Street Riverton Crest Cemetery • if,—Stiuth-1'51nd..LStre South144th—Street • • I/ South-154th—Stree • outh Zoning HDR LDR MDR NCC r RC Tukwila Tukwila Intl. Blvd. Station 1/2 mile walkshed LINK Station 1/2 _ mile buffer 6 evard..• 1 1 1 a 11440 .• un. 006 Wnchinntnn kito Crystal t���% Springs Park City of Tukwila Transit -Oriented Development Housing Strategies Plan 218 Regulated Income Limits in Tukwila This TOD Housing Strategies Plan regularly refers to affordable housing and housing that is affordable to a certain segment of the population. This section describes affordability terms and income limits in Tukwila. Understanding AMI and MFI The U.S. Department of Housing and Urban Development (HUD) defines an area's Median Family Income (MFI), but Area Median Income (AMI) is often used interchangeably.1 AMI is used in this report to align with King County's data and reporting. Tukwila is part of the Seattle -Bellevue, WA HUD Metro Area. As shown in Figure 4, the Seattle -Bellevue, WA, HUD Metro Area MFI was $103,400 for a family of four in 2018.2 HUD adjusts the income limits up or down based on family size and provides income limits for 30% of MFI, 50% of MFI, and 80% of MFI. Additional income limits (such as 60% or 120%) can be calculated off the 100% income limit to get an approximation of other affordability thresholds.3 Figure 4. HUD 2018 Median Family Income Limits for the Seattle -Bellevue, WA, HUD Metro Area Affordability Level: 1 Annual Income Limit (for a family of 4): 30% of AMI $32,100 50% of AMI $53,500 80% of AMI $80,250 100% of AMI $103,400 Understanding MHI Because the Seattle -Bellevue, WA HUD Metro Fair Market Rent Area is so large, it does not account for differences within the geography. A property developed in Tukwila using a 50% AMI limit would have the same limits as one in Seattle, despite underlying differences in the incomes of these cities individually. To capture a more localized consideration of median income, we calculated Tukwila's median household income (MHI) using 5 -year American Community Survey (ACS) data. 1 Source: HUD. 2018. "FY 2018 Income Limits Frequently Asked Questions." www.huduser.gov/portal/datasets/il/i118/FAQs-18r.pdf 2 The 2018 AMI is referenced to align with the 2018 Census data used in developing the Housing Action Plan. 3 These approximations—and HUD's official limits—may not be exact fractions of the 100% median income (in the table, the official 50% income limit for a family of four is slightly higher than half of the 100% limit). City of Tukwila Transit -Oriented Development Housing Strategies Plan 6 219 In the 2014-2018 time period, Tukwila's MHI was estimated to be $57,215. This is much lower than the $89,400 estimated for King County as a whole, and the MHI estimated for the South King County region ($71,400 using Census PUMS4 2018 1 -year data). It is important to note that the Tukwila MHI is not directly comparable to HUD's MFI. HUD's MFI calculation relies on underlying Census data related to family incomes, and the 100% median is set for families of four. This MHI is for all households — not just families — and households can have a wide range of compositions and sizes (e.g., roommates) compared to families. In the City of Tukwila, the median household only has 2.86 people. An area's MHI is typically lower than its MFI. Although MHI does not directly compare to MFI, affordable housing properties in Tukwila use region -wide MFI limits. Meanwhile, Tukwila's MHI is lower than MHI of other cities in the region. Therefore, these two facts result in a greater likelihood that households and families in Tukwila may have a harder time finding housing that is affordable within their income ranges. 4 Public -Use Microdata Samples or PUMS, are a set of records used in the American Community Survey. PUMS are from individual people or housing units, with disclosure protection enabled so that individuals or housing units cannot be identified. City of Tukwila Transit -Oriented Development Housing Strategies Plan 7 220 Part 2: Key Findings Part 2 summarizes the most important information in Parts 3 and 4, highlighting key findings from the housing needs analysis, public engagement, recommendations, and implementation steps. This part is segmented into three sections and is intended to provide an overview of all the elements of the TOD Strategies Housing Action Plan that are required by the Department of Commerce. ■ Section I summarizes housing and population data for Tukwila citywide, and in the TIB Station Area specifically, ■ Section II summarizes the results from public engagement conducted throughout the project, and ■ Section III summarizes the recommendations and implementation considerations that are described in more detail in Part 4. City of Tukwila Transit -Oriented Development Housing Strategies Plan 8 221 I. Summary of Housing and Community Data This section highlights the key housing and community demographic data in Tukwila and the TIB, including an estimate of future housing units needed across Tukwila by 2040. The complete Housing Assessment and Policy Framework memorandum that was produced in Fall 2020 provides more data and analysis. Summary of Housing Needs - Citywide Tukwila Housing Inventory As of 2018, there were 8,445 total housing units in Tukwila (OFM, 2019). About half of Tukwila's housing stock was built in the 1960s or earlier (King County Assessor, 2020) and about 45 percent of Tukwila's housing stock is multifamily housing. In addition to these housing characteristics, the majority of households in Tukwila are renters—about 60 percent of occupied units are renter households and 40 percent of occupied units are homeowners (ACS, 2014-2018). Between 2011 and 2018, Tukwila saw 143 dwelling units built, averaging only 16 new units per year. In 2019, Tukwila saw 576 dwelling units built. Over the 2011 to 2019 period, 10.8 new housing units were produced for every 10 new households. Figure 5. Number of Units Built Per Year, Tukwila 2011-2019 Source: OFM, 2019. 600 400 200 0 0 7 7 21 18 20 34 36 576 2011 2012 2013 2014 2015 2016 2017 2018 2019 Single-family housing has always been the most popular housing construction type. Single- family housing saw the largest increase in its stock during the 1960s and 2000s. By contrast, the majority of duplexes, triplexes and quad-plex type housing was built before 1990 and has not seen any production since. City of Tukwila Transit -Oriented Development Housing Strategies Plan 222 Figure 6. Scale of Single -Family Housing Built, Tukwila, 1960-2020 Source: King County Assessor's Office, 2020. 1,500 1,000 500 0 1 1960s 1970s 1980s 1990s 2000s 2010s 2020s Building scale (units) 1 2-4 Similar to the production of duplexes, triplexes and quad-plexes, the majority of multifamily housing in Tukwila was built before 1990. Tukwila saw an increase in larger multifamily housing development in the 1960s, 1980s, and 2010s. The majority of medium density multifamily housing (between 5 and 50 units) was built in the 1980s or earlier. During the 2000s, the year that saw a significant uptick in single-family production, saw no production of multifamily housing. Figure 7. Scale of Multifamily Housing Built, Tukwila, 1960-2020 Source: King County Assessor's Office, 2020. 1,500 1,000 500 0 1 1960s 1970s 1980s 1990s 2000s 2010s 2020s Building scale (units) 5-19 20-49 50-99 100+ City of Tukwila Transit -Oriented Development Housing Strategies Plan 10 223 Tukwila Demographics and Household Information Between 2010 and 2018, Tukwila's population grew by more than 1,800 new residents, from 19,107 people in 2010 to 20,930 people in 2018. Tukwila has a large share of the population who are middle-aged or identify as persons of color. In addition, Tukwila has higher share of low- income households (those earning under 50% of AMI) compared to South King County as a whole. In 2018, the Native Hawaiian/Pacific Islander, Asian, and Hispanic/Latino population groups had higher household sizes on average than Tukwila's average household size of 2.86. In 2018, one and two -person households made up the majority of households in Tukwila. Tukwila Household Income Characteristics Income is one of the key determinants in housing choice and households' ability to afford housing. About 46 percent of Tukwila's households earn 50% of AMI or less. This is a greater share of households compared to South King County as a whole, where 34 percent of households earn less than 50% of AMI. Tukwila also has a similar share of households that earn more than 80% of AMI, 39 percent, when compared to all households in South King County, which is at 43 percent. Figure 8. Income Distribution by AMI, Tukwila, 2012-2016 Source: CHAS (5 year 2012-2016). 40% 30% 27% 20% 10% 0% 19% 14% 39% 0-30% 30-50% 50-80% +80% Household Income as % of AMI Tukwila Population by Race and Ethnicity The majority, 66 percent, of Tukwila's population is composed of people of color. About 34 percent of Tukwila's population identified as white alone. Tukwila has become more diverse over the last ten years. The city's population has increased across some non-white racial groups, while its population has decreased for households who identify as White, Pacific Islander/Hawaiian, American Indian/Alaskan Native, and Hispanic. Asian and multi- race/ethnic groups saw the largest increases in population. City of Tukwila Transit -Oriented Development Housing Strategies Plan 224 11 Figure 9. Population Distribution by Race, Tukwila, 2014-2018 Source: ACS (5 year 2014-2018). 40% 35% 30% 25% 20% - 17% 15% 34% 25% I 10% 5% 1% 0% •8% ■ 2% 1% White Some Asian Black or Two or Native American alone other alone African more Hawaiian Indian race American races and and alone alone Other Alaska Pacific Native Islander alone alone Figure 10. Tukwila's Population by Race and Ethnicity, 2010 and 2018 Source: 2018 and 2010 ACS 5 -year Survey Race/ethnicity White Pac. Islander & Nat. Hawaiian Other Multiple Hispanic, any race Black Asian Amer. Indian & Alaska Native a 0 2,000 4,000 6,000 8.000 Population Year 2010 ■ 2018 Tukwila Population by Age About 60 percent of Tukwila's population is between the ages of 20 and 59. Residents 60 and older make up the smallest share of the city's total population (17 percent). The youngest population, under 20 years old, are 24 percent of the population. City of Tukwila Transit -Oriented Development Housing Strategies Plan 12 225 Figure 11. Share of Population by Age Group, Tukwila, 2014-2018 Source: ACS (5 year 2014-2018). 60+ 40 to 59 20 to 39 < 20 17% 24% Tukwila Housing Affordability 24% 35% Compared to other cities in the South King County subregion, Tukwila has the lowest median home sales price of $412,200 in 2020. Since 2013, home prices in Tukwila have risen by 126 percent, up $229,500 from $182,500 median sales price in 2013. The average rent for a two- bedroom unit in Tukwila was $1,374 in 2020. Since 2013, the average rent for a two-bedroom unit increased by 31 percent (see Figure 12). Between 2013 and 2020, the average monthly rent in Tukwila increased by 31 percent ($327 per month). In this same time period, the median sales price for a home increased by 126 percent (for an increase of $229,500). Figure 12. Median Home Sales Price and Average 2 -Bedroom Rent, Tukwila, 2013 and 2020 Source: Costar and Zillow. 2013 2020 Average Rent $1,047 $1,374 Median Sales Price $182,500 $412,000 In Tukwila, households of color account for a disproportionate number of households experiencing cost burdening, compared to their share of total populations (see Figure 13). Hispanic households of any race account for almost 33 percent of all the households experiencing cost burdening (blue bar), yet they only account for 20 percent of Tukwila area's total households (yellow bar), making them disproportionately cost The U.S. Department of Housing and Urban Development (HUD) defines cost burdened households as those who pay more than 30 percent of their income on housing. Severe cost burdening is defined as households paying more than 50 percent of their income on housing. City of Tukwila Transit -Oriented Development Housing Strategies Plan 226 13 burdened. In addition, non -Hispanic Black and African American households account for 25 percent of all cost burdened households despite accounting for less than 13 percent of total households. Figure 13. Cost Burdening by Race and Ethnicity, Tukwila Area Source: ACS 5 -year 2014-2018 PUMS data. Other, _ 0.4% 10.2% non -Hispanic Amer. Indian & Alaskan Native, _ 0.5% I 0.6% non -Hispanic Pac. Islander & Native Hawaiian, _ 3.3%.24% non -Hispanic Multiple, _ non -Hispanic Black, _ non -Hispanic Asian, _ non -Hispanic Hispanic, _ any race White, _ non -Hispanic 32.7% 25.4% 7.1% - 6.1% 10.7% 12.6% i 19.8% 14.3% 19.8% 44.0% 50% 25% 0% 25% 50% ■ Share of burdened renters Tukwila Employment Ft Transportation Share of area population Based on data from the Puget Sound Regional Council (PSRC), Tukwila's total employment dropped slightly from 47,742 jobs in 2008 to 47,184 jobs in 2018—a decrease of 558 jobs or 1 percent. In 2018, the top four largest industries, in terms of total employed Tukwila residents were: (1) Manufacturing with 9,486 people, (2) Retail Trade with 7,665 people, (3) Accommodations and Food Services with 4,989 people, and (4) Wholesale Trade with 3,614 people. Combined, these industries represent 55 percent of the total jobs in Tukwila. Between 2008 and 2018, several industries lost employment The four industries that lost the greatest share of employed Tukwila residents were: (1) Real Estate and Rental and Leasing with a 31 percent decline, (2) Administrative and Support and Waste Management and Remediation services also with a 31 percent decline, (3) Transportation and Warehousing with a 28 percent decline, and (4) Other Services with a 27 percent decline. Combined, these industries represent a loss of 2,095 employment jobs in this ten-year period. Job losses in each of the industries mentioned above, and job gains in new industries, signify a shift in Tukwila's employment profile between 2008 and 2018. For example, the five industries City of Tukwila Transit -Oriented Development Housing Strategies Plan 14 227 that gained the greatest share of employment were: (1) Agriculture, Forestry, Fishing and Hunting with a 2,200 percent increase,5 (2) Information with a 70 percent increase, (3) Arts, Entertainment, and Recreation with a 67 percent increase, (4) Finance and Insurance with a 33 percent increase, and (5) Accommodation and Food Services with a 30 percent increase. Combined, these industries represent a gain of 2,486 employees in this ten-year period. Median salaries in 2018 also varied by industry. At opposite ends of the wage spectrum, the Retail Trade industry had the lowest annual wages of $29,289, of which this industry represented approximately one-fifth of Tukwila's total employment. On the other hand, the Professional Scientific and Technical Services industry had the highest annual wage of $72,763, representing about 4 percent of Tukwila's total employment. Figure 14 below shows how far a Tukwila resident can travel to access employment in the Puget Sound Region within a 45 -minute drive time (blue) and a 45 -minute transit trip (orange). 5 It is important to note that the large increase in Agriculture, Forestry, Fishing and Hunting is an increase from 0 to 22 people between 2008 and 2018. City of Tukwila Transit -Oriented Development Housing Strategies Plan 228 15 Figure 14. Access to Employment—Travel Shed within 45 -Minute Drive and Transit Travel Time Source: PSRC and ECONorthwest. Note: Departing at 8:00 AM, midweek • r t_ Tukwila ■ Drive time Transit time • City of Tukwila Transit -Oriented Development Housing Strategies Plan 16 229 Tukwila Future Housing Needs PSRC forecasts that by 2040, Tukwila will grow to a population of 29,073 people, an increase of 8,143 people (or 39 percent) from the 2018 population estimate of 20,930 people. As Tukwila is forecast to grow at a faster rate than it has in the past, the City's population growth will continue to drive future demand for housing through 2040. Based on this forecast population growth, the city is projected to need 4,224 new dwelling units between 2020 and 2040, at an average trajectory of 211 new units per year through 2040. This represents a significant increase in annual housing production above the average of 16 units built per year from 2011 to 2018. Based on income characteristics of Tukwila's existing population, approximately half of the housing needed through 2040, 2,112 units, are needed at price points affordable to households earning 80% of AMI or less (recall the discussion of regulated income limits on page 6). Figure 15. Housing Units Needed by AMI, Tukwila, 2040 Source: OFM, 2019; PSRC, 2017; ECONorthwest Calculation. # of Units ' % of Units 0-30% 591 14% 30-50% 507 12% 50-80% 1,014 24% 80-100% 422 10% 100%+ 1,690 40% Total 4,224 100% As Figure 15 demonstrates, a full 40 percent of units needed between 2020 and 2040 should be affordable to households earning more than 100% of AMI. This is helpful since new market -rate housing tends to be developed at prices and rents that are affordable to higher income households. When an area does not have enough housing priced for higher income households, these households "rent down" and occupy units that would be appropriately priced for lower-income households, thereby increasing competition for low-cost housing units. All cities need a range of housing choices - of different sizes, types, and prices - to accommodate the various needs and incomes of residents. Summary of Housing Needs in TIB Station Area This section summarizes the housing needs and community demographics for the TIB Station Area specifically. The blue areas in Figure 16 show the Census Block Groups that overlap with the Comprehensive Plan TIB Station Area Boundary. These block groups capture a larger area due to geographic limitations with Census data for small areas, and the misalignment between block groups boundaries and the TIB boundary. Through discussions with the City, the selected block groups are those that are most representative of the community in the TIB Station Area. City of Tukwila Transit -Oriented Development Housing Strategies Plan 17 230 As this is a narrower geographic area than the city-wide data summarized in the citywide housing needs section on page 9, data points in the TIB Station Area will differ from City wide averages or medians (including the years and sources used). Figure 16. TIB Station Area Market Study Geography and Buffers Source: ECONorthwest Analysis of Tukwila TIB Station Area Geography, Census Block Group Boundaries and Buffers and Buffers 530330273001 530330273002 530330281001 0 530330282003 530330282002 TIB Station Area Community Snapshot 530330282001 1111 1/2 mile walkshed 4 Tukwila Intl. Blvd. Station Selected block groups LINK Station 1/2 mile buffer 0 TIB The TIB Station Area is home to a large share of Tukwila's residents: about 40 percent of all Tukwila residents live in or close to the TIB Station Area. Compared to Tukwila as a whole, the population in the TIB Station Area tends to be younger, more racially and ethnically diverse, and typically earn less income. In 2018, the average household size was larger in the TIB Station Area than in Tukwila as a whole, with more than half of all households in the area having three or more persons. In terms of race and ethnicity, there are larger concentrations of Black/African American and Hispanic/Latino residents in the TIB Station Area than other parts of the city. City of Tukwila Transit -Oriented Development Housing Strategies Plan 18 231 Figure 17 Demographic Summary and Comparison Source: 2014-2018 American Community Survey, 5 -year Estimates. Note: TIB Study Area uses the following block group FIPS code(s): 530330272001, 530330272002, 530330272003, 530330273002, 530330273001, 530330281001 Demographic Data TIB Station Area Tukwila Total Population 8,073 20,198 Total Households 2,671 7,012 Tenure 1 1 Renter -occupied households 63% 60% Owner -occupied households 40% _ Household Size 1 -person household 19% 28% 2 -person household 30% 27% 3+ person household 51% 46% Average Household Size 3.0 2.86 Household Income $0 to $24,999 19% 19% 25,000 to $49,000 36% 25% $50,000 to $74,000 14% 18% $75,000 to $99,000 12% 12% $100,000 to $149,000 15% 17% $150,000 or more 4% 9% Median Household Income $47,161 $57,215 Age 0 to 18 years 27% 22% 19 to 64 years 63% 67% 65 years and over 10% 11% Median Age 33.68 34.9 Race _ White alone 26% 34% Black or African American alone 21% 17% Hispanic or Latino 14% 13% Asian alone 32% 25% American Indian & Alaska Native 1% 1% Native Hawaiian & Other Pacific islander alone 0% 2% Some other race alone 2% 1% Two or more races 4% 8% Cost Burden • Owner severely cost burden 10% 11% Owner cost burden 15% 17% Total Owner cost burden 24% 27% Renter severely cost burden 33% 24% Renter cost burden 30% 31% Total Renter cost burden 63% 55% City of Tukwila Transit -Oriented Development Housing Strategies Plan 232 19 TIB Station Area Multifamily Residential Real Estate Market The majority of housing units built in the last decade in the TIB Station Area submarket were multifamily residential apartments. Figure 18 below, summarizes the existing multifamily real estate market in the TIB Station Area submarket. Based on available CoStar data, the TIB Station Area t has an inventory of 42 multifamily buildings with a total of 1,683 units.6 The inventory of multifamily buildings varies by market segment and includes market rate and affordable housing units—including two mixed -income multifamily buildings with a mix of market rate and affordable units. The majority of the multifamily inventory in the TIB Station Area submarket was built in the 1960s and 1980s. Across all housing market segments, the majority of the multifamily housing inventory is comprised of 1- and 2 -bedroom units with an average unit size ranging between 724 and 840 square feet. Figure 18. Current State of the TIB Station Area Multifamily Real Estate Market, 2020 (Q4) Source: CoStar Market segment Inventory Total # (Buildings) of Units Avg. Units/ Property Avg. Unit Size S • . Ft. Avg. Year Built Avg. Avg. # Rent Stories per Sq. Ft. Avg. Rent per Unit Market Rate Mixed Income 34 928 27 794 1974 2.0 $1.50 $1,158 2 227 114 840 1976 3.0 $1.75 $1,433 Figure 19. Multifamily Unit Mix, 2020 (Q4) Source: CoSta r Market Segment % of Studio Units % of 1 -bed Units % of 2 -bed Units % of 3 -bed Units % of 4 -bed Units Affordable Market Rate Mixed Income 0% 39% 59% 1% 5% 46% 46% 3% 18% 33% 44% 5% 1% 0% 0% TIB Station Area Affordable Housing Within the TIB Station Area there are six subsidized affordable housing properties, four of these properties are owned and managed by the King County Housing Authority (KCHA) and two that are managed by the Senior Housing Assistance Group (SHAG). KCHA manages about 283 affordable housing units and SHAG manages about 337 affordable housing units in the TIB Station Area as of 2020. 6 CoStar is a private, third -party proprietary real estate data provider. Data is typically available for purchase. CoStar provides data on multifamily pricing and vacancy rates over time. Market data comes from CoStar, a proprietary data source commonly used for market analysis in the real estate industry. While CoStar is one of the best available sources of rent and vacancy data overall, the data has gaps and limitations that make it less reliable in areas with few existing buildings. Newer buildings and those that are professionally managed are more likely to have reliable rent and vacancy information, while smaller, older buildings and those that are not professionally managed (e.g., "mom and pop landlords") may have incomplete data or be missing from the system entirely. City of Tukwila Transit -Oriented Development Housing Strategies Plan 20 233 Figure 20 Subsidized Affordable Housing in the TIB Station Area Source: ECONorthwest analysis of public affordable Project Name Pacific Court Apartments housing data Total # of Units 32 Ownership/ Management King County Housing Authority Riverton Terrace 1 30 King County Housing Authority Riverton Terrace 11 - Seniors 30 King County Housing Authority Villages at South Station 191 King County Housing Authority SHAG Tukwila Village 253 Senior and 84 Family Senior Housing Assistance Group TOTAL 621 Multifamily rents in the TIB Station Area mirror rents in across the City of Tukwila as a whole. Rents in the TIB Station Area increased 44 percent, from $1.14 per square foot in 2008 (Q4) to $1.66 per square foot in 2020 (Q4). Low vacancies and increasing rents in the TIB Station Area suggest increasing demand. Figure 21. Multifamily Effective Rent per Square Foot, TIB Station Area and Tukwila Submarkets, 2008 Q4 through 2020 Q4 Source: CoStar $2.00 $1.90 $1.80 } $1.70 w $1.60 t $1.50 t, $1.40 o $1.30 $1.20 $1.10 $1.00 ff90 c0 (0 (0 (0 90 (0 '0 (0 (0 90 qp (0 —TIB Station Area —Tukwila TIB Station Area Key Findings Key findings about the multifamily market in the TIB Station Area submarket include the following: • Between 2000 and 2010 the TIB Station Area submarket saw one large multifamily development. • Since 2010, four multifamily developments have been built in Tukwila. City of Tukwila Transit -Oriented Development Housing Strategies Plan 234 21 • Since 2010, approximately 23 townhomes have been built in Tukwila which had a median home sales price of $457,000 in 2020. A typical townhome built in Tukwila is 3 - stories high with an attached ground floor garage. Size of these townhomes range between 1,500 to 2,200 square feet. ■ Monthly multifamily rents in the TIB Station Area submarket mirror those of Tukwila and are only slightly lower by less than 10 cents per square foot. Rents in the TIB Station Area submarket have increased 44 percent, from $1.14 per square foot in 2008 to $1.66 per square foot in 2020 (Q4). ■ Current vacancies in the TIB Station Area are lower than in Tukwila at about 3.4 percent. Vacancies have historically been below five percent since 2008. ■ Low vacancies and increasing rents in the TIB Station Area submarket suggest demand in the near future. 11. Summary of Public Engagement Key Findings This section summarizes the key findings and themes from five months of public engagement conducted by Broadview Planning and City staff throughout the project. The full public engagement process and results can be found in the appendices in Part 5. • The richness of Tukwila is its diversity of people and businesses, and that should be celebrated and built upon. It's a special place to live, and residents, especially teens, strongly identify with being from Tukwila. People want to stay but are already facing displacement due to housing costs. ■ Stakeholders perceive that Tukwila's greatest housing need is for family -sized (3+ bedroom), affordable housing for 50% AMI and under. • City staff should be on the forefront of communicating to the public about housing needs, and have explanations for the differences between multifamily housing, affordable housing, and low-income housing. ■ Tukwila has several land use and infrastructure code requirements that are outdated, reflecting the City's suburban past rather than the urban center it is today. This impacts all development potential, but particularly affordable housing. • The business area around Tukwila International Boulevard (TIB) is suffering from COVID impacts and while vulnerable before, is particularly fragile now. Businesses need support from the City in advance of more changes coming to the TIB. ■ There are still unsettled feelings related to the Justice Center development. However, people understand the need for housing along the TIB and want to be engaged in the planning process and to participate in shaping the look and feel of the area. • Tukwila should provide a diverse range of housing options for people in all stages of life; from new families to single renters, seniors, and intergenerational families, everybody has healthy and safe options for a home in Tukwila. City of Tukwila Transit -Oriented Development Housing Strategies Plan 22 235 • People recognize change is coming, and City staff should immediately begin engaging with the diverse ethnic and cultural communities along the TIB. Engagement should be meaningful and authentic, involve community leaders, and be conducted by people who reflect Tukwila's diverse communities and that can communicate with people in their primary (non-English) languages. • In addition to needing more housing (and diverse types), there should more opportunities for home ownership in the form of townhomes and condos. The City should sponsor financial/home-buying educational opportunities so people invest in a home and start to build intergenerational wealth. ■ Many seniors want to live in Tukwila, and some feel the city treats them well. However, many others can't afford to live here, and state that even the SHAG development is too expensive. • There are slightly different perspectives between residents and developers about the need for parking in the TIB area. While both perspectives agree that there is now, and will continue to be, a need for parking for new residential units, residents feel a much greater need for more parking while developers feel requirements are too onerous. • City staff, including police and fire, are perceived as open and approachable. III. Summary of Recommendations Et Next Steps Figure 23 below describes 17 recommendations for the City of Tukwila to consider as it encourages more housing production to meet the needs of its growing population. As noted, these recommendations were created from: 1) feedback and input from the community, 2) data and analysis from the Housing Needs Assessment & Housing Policy Review, and 3) the development feasibility analysis described in Part 3. A few things to keep in mind when reading this table: • The recommendations are outlined in greater detail in Part 4, with discussion on each recommendation and potential next steps. ■ As discussed in Part 4, these recommendations can only be implemented when staff and funding resources are available, which face various competing priorities in the City's workplan. • Many of these recommendations were evaluated via development feasibility testing which is described in Part 3. The prototypes and development standards referenced in these recommendations are described in detail in Part 3. ■ These recommendations are grouped by the four objectives driving this TOD Housing Strategies Plan (as discussed on page 3). • The various types of recommendations are denoted by icons listed in Figure 22 below. City of Tukwila Transit -Oriented Development Housing Strategies Plan 236 23 Figure 22. Icons used to denote Recommendation Types City of Tukwila Transit -Oriented Development Housing Strategies Plan 24 237 Recommendation Type 9 WW Recommendation calls for a zoning or Comprehensive Plan change. Recommendation can be implemented through the Zoning Code or through Tukwila's next Comprehensive Plan Housing Element update. $ Recommendation calls for a new program. Implementation will require staff time and or resources to get a new program off the ground. l ^� so,, Recommendation calls for increased partnerships and collaboration. Implementation will focus on enhancing relationships and securing partnerships. City of Tukwila Transit -Oriented Development Housing Strategies Plan 24 237 o T a oa co Encourage Higher Density Development rt c13 co . Summary of Recommended Actions, Key Decisions, Timing, & Next Steps # Recommended Action Description Recommendation Type TIB Station Area or Citywide? AlRequirements Modify Unit Mix Consider modifying development standards to require 25% or more of the units to have two or more bedrooms. Bil �W TIB Station Area A2 Reduce Parking Ratios Consider establishing a uniform requirement of 1.0 parkingTIB stalls per unit in the TOD area. Did Station Area A3 Modify Parking Standards for 4 -over -1 Development Current standards for multifamily housing and mixed-use residential developments require at least 75% of parking be in structured parking spaces in 4 -over -1 development as an option in the Urban Renewal Overlay (TMC18.43). These requirements can make 4 -over -1 prototypes infeasible in the TIB Station Area. B �W TIB Station Area A4 Adjust Recreational Space Requirements Create quality recreational spaces for community members while maintaining development feasibility by cappingTIB requirements on a percent of residential area or lot area basis rather than on number of residential units. Bid Station Area A5 Reduce Step Back Requirements If the City wants to include a multifamily step back requirement in the TIB Station Area, it should consider beginning it on the fifth floor to mitigate the negative impact to development feasibility. Ell �W TIB Station Area A6 Promote Site Assembly for Smaller Parcels Offering tools and strategies for developers to assemble sites can help to promote the development of higher -density housing. Site assembly can be costly and creates delays in the development process. Ell MA TIB Station Area B1Pro Consider a 12 year MFTE ram Consider a 12 -year MFTE program with affordability requirements; explore policy options (includingneighboring�� cities) to determine the appropriate policy targets. TIB Station ion Area B2 Identify Opportunities to Increase Homeownership Encouraging homeownership is one of the largest ways to prevent displacement - the City should explore programs and policies with varying funding and staff requirements. ,, % Citywide City of Tukwila Transit -Oriented Development Housing Strategies Plan 25 O a m Anti -Displacement and Community Stabilization rt CD # Recommended Action Description Recommendation Type TIB Station Area or Citywide? B3 Support Community and Faith Based Institutions' Efforts to Develop Affordable Housing Explore numerous policies or programs that can help to clarify, shorten, and simplify the typical affordable housing development process for community and faith -based institutions to be able to do in-house (without hiring experts). /�* �i, $ Citywide B4 Expand Tenant Supports Work with partners and community organizations to build on and improve the tenant supports already provided. 1 /�� *�i,$ Citywide y B5 Monitor and Track Regulated Affordable Housing Strengthen partnerships and collect data to monitor the City's supply of regulated affordable housing units and prepare for affordability restriction expirations. ,��^, $ywide Cit, B6 Monitor and Track Unregulated Affordable Housing Expand the data collected on low-cost market rentals in the City, starting with the City's rental housing business license program. [jam `h yyy��� Citywide B7 Offer Tools and Strategies for Housing Preservation Explore programs, policies, and partnerships that will allow the City to boost tools and resources available to landlords of low- cost market rentals. Work to preserve this important housing stock. *gift oo, Citywide 68 Evaluate a Preservation Funding Program in Exchange for Affordability Restrictions Explore the feasibility of a program that offers low-cost grants or loans to properties housing low-income households. Funds would be used to rehabilitate a property in exchange for restricting rents at affordable levels. �� X43 $ Citywide, TIB Station Area Focus B9 DevelopTIB Communitybusinesses Economic Development Strategies Identify strategies that provide a vision for the role of in the district and moves toward creating economic opportunity for current and future businesses in the face of change as part of the upcoming Citywide Economic Development Strategy. MA $ TIB Station Area Station Area Plannin C1 Create a TIB Station Area Parking Strategy Develop a district parking strategy that enables the feasibility of taller buildings and support phased development of larger sites, while meeting the market demand for parking in the area. nilTIB Ww Station Area City of Tukwila Transit -Oriented Development Housing Strategies Plan 26 Objective # Recommended Action Descriptio C2 Connect the Station Area to Parcels South of SR 518 Better connection between the TIB station and parcels south of SR 518 would substantially improve mobility throughout the station area and help complete the walkshed in the southeastern portion of the TIB. Recommendation Type TIB Station Area or Citywide? TIB Station Area City of Tukwila Transit -Oriented Development Housing Strategies Plan 27 Part 3: Development Feasibility Analysis Part 3 steps through the development feasibility analysis that was used to arrive at many of the recommendations offered in this Housing Action Plan. City of Tukwila Transit -Oriented Development Housing Strategies Plan 28 241 To inform recommendations about the development standards and affordable housing programs that can support more market rate and affordable housing, we evaluated the development feasibility of several development types (or prototypes) using market data unique to submarkets and prototypes across Tukwila and in competitive markets such as Burien and parts of the Rainier Valley. This section provides an overview of: • The development feasibility methods, • The prototypes that were selected for analysis, Development feasibility analysis helps identify regulatory and program recommendations that would most effectively advance the City's goals of creating new housing to meet forecasted population growth and creating a variety of housing types at different price points to meet the needs of current and future residents. ■ Five development standards that were tested for their impacts on feasibility, and • The feasibility of two affordable housing programs. Specific recommendations coming from this analysis are listed in Part 4, while important data and proforma assumptions are listed in the appendices in Part 5. Development Feasibility Methods We used a financial pro forma model to estimate the impact on the feasibility of development from hypothetical changes to City of Tukwila's regulations. More specifically, this analysis evaluates the residual land value (RLV) to understand development feasibility and the value that a change to development standards or tax abatements might provide. RLV is an estimate of what a developer would be willing to pay for land given the property's income from leases or sales, the cost of construction, and the investment returns needed to attract capital for the project. While there are other quantitative methods for calculating regulatory and incentive changes, such as an internal rate of return (IRR) threshold approach, all of the potential methods share drawbacks regarding the quality of inputs and sensitivity to those inputs. An advantage of the RLV approach is that it does not rely on land prices as an input. Rather, observed land prices can be compared with the model outputs to help calibrate the model and ensure it reflects reality. Because RLV is essentially a land budget, higher values indicate better development feasibility. For example, in Tukwila, median land prices are between $50 and $70 per square foot for multifamily properties. So, any multifamily prototype that has an RLV below $50 per square foot, would not be feasible to develop (without free or discounted land, changes to development standards, or financial incentives). Median land prices in the HDR zone range from $120 to $150 per square foot, which is the threshold that prototypes in the HDR zone must exceed in order for development to be feasible. Figure 24 below demonstrates, for illustrative purposes only, how RLV results are presented and compared to existing land prices. In this scenario, the bar for each prototype needs to meet City of Tukwila Transit -Oriented Development Housing Strategies Plan 29 242 or exceed current land price thresholds identified in the green box, for the development of that prototype to be feasible. Gray bars indicate a base scenario and blue bars indicate adjustments to development standards or incentives. Figure 24. Illustration of Residual Land Value Per Square Foot Source: ECONorthwest Residula Land Value $100 $80 $60 $40 $20 $- RLV PSF of Prototype(s)/Policy(ies) $35 $55 Prototype 1 Prototype 2 $70 $85 — — __ 1 Prototype 3 Prototype 4 To conduct this analysis, 2019 and 2020 real estate data was gathered' from multiple sources including CoStar, Redfin, RS Means, the King County Assessor, and various interviews with local developers and real estate experts, to use as inputs for the RLV analysis. Data includes building program assumptions (e.g., unit mix, parking ratios, floor heights), operating assumptions (e.g., sales prices, rents, vacancy, operating costs), development cost assumptions (e.g., hard costs, soft costs), and valuation metrics (e.g., return on cost and yield thresholds). The initial results were tested against actual recent projects and land prices. The RLV pro forma analysis was modeled for example residential developments (referred to as prototypes) that conformed to existing City of Tukwila's current development. The model also includes additional prototypes that did NOT conform to City of Tukwila's development standards to demonstrate the financial impact of certain changes (see Figure 35 on page 39). The financial value of each prototype under a set of development standards is heavily dependent on the assumptions used in the pro forma analysis. Thus, the most relevant insights from the analysis are available when comparing a pair of development standards for a prototype to understand the directional impact of changing the development standards. 7 The real estate data collected in 2019 and 2020 reflect market conditions before the economic impacts of COVID-19. The pandemic and economic recession are likely to impact development viability in multiple ways. The results of this analysis presented in this memo do not reflect these effects and likely future reality. City of Tukwila Transit -Oriented Development Housing Strategies Plan 30 243 TIB Station Area Zoning Et Development Standards Tukwila's current zoning and development standards for the TIB Station Area can greatly impact the financial feasibility of development, as they dictate the types of development that are permitted. TIB Zoning For the Tukwila International Boulevard study area, the zoning designations in the current Municipal Code (Chapter 18) concentrate development with commercial uses around the TIB Station and development with high-density residential and mixed -uses north of the TIB Station. Although the Neighborhood Commercial Center (NCC) zone does not allow multifamily housing without retail uses on the ground floor, the Urban Renewal Overlay (URO) permits ground floor residential uses (see the pink boundary line in ). The Medium Density Residential (MDR) and High Density Residential (HDR) zones work as a buffer between residential areas in the Low Density Residential (LDR) zone and more densely developed areas on and near Tukwila International Boulevard. Figure 25. TIB Zoning Designations Source: Tukwila Municipal Code Zone Description Low Density Residential (LDR) Intended to provide low-density family residential areas together with a full range of urban infrastructure services in order to maintain stable residential neighborhoods, and to prevent intrusions by incompatible land uses. It allows up to 6.7 dwelling units per net acre. Medium Density Residential (MDR) Intended to provide areas for family and group residential uses and serves as an alternative to lower density family residential housing and more intensely developed group residential housing and related uses. It allows up to 14.5 dwelling units per net acre. High Density Residential (HDR) Intended to provide a high-density, multiple -family district which is also compatible with commercial and office areas. It allows up to 22.0 dwelling units per net acre. Senior citizen housing is allowed up to 60 dwelling units per acre. Regional Commercial District (RC) Intended to provide for areas characterized by commercial services, offices, lodging, entertainment, and retail activities. Where the area and streetscape are more residential than commercial in character, residential or mixed use residential is also allowed in order to provide redevelopment options and additional households, which would support the surrounding commercial district. Neighborhood Commercial Center (NCC) Intended to provide pedestrian -friendly areas characterized and scaled to serve multiple residential areas, with a diverse mix of uses. Uses include residential uses at second story or above when mixed with certain retail, service, office, recreational, and community facilities, generally along a transportation corridor. Urban Renewal Overlay (URO) District Intended to promote community redevelopment and revitalization, and to encourage investment that supports well-designed, compact, transit -oriented, and pedestrian -friendly residential and business developments to activate the community along Tukwila International Boulevard. City of Tukwila Transit -Oriented Development Housing Strategies Plan 244 31 Figure 26. Allowed Uses in TIB Zones Source: Tukwila Municipal Code International Boulevard District Figure 27. Map of Current Zoning in Tukwila Use Type LDR MDR HDR RC NCC Source: Tukwila Municipal Code Single Family Y Y Y Y Accessory Dwelling Unit8 Y Y Y Townhome9 Y Y Duplex / Triplex Y Multifamily Y Y Senior Citizen Housing Y Y Y Y Mixed Use Y URO District Allowed uses in underlying zoning district Multifamily uses in LDR and MDR Ground floor residential in NCC Zoning . HDR LDR . MDR NCC . RC r URO ▪ TIB Tukwila Intl. • Blvd. Station TIB Station Area Development Standards The Tukwila Municipal Code specifies development standards for each zone. Although zoning determines the allowed uses in each zone, the development standards determine the actual form of the properties by limiting height and requiring landscape, unit mix, parking, and recreational spaces. Figure 28 identifies the development standards that are relevant for developing high-density residential properties in the TIB Station Area. 8 Accessory dwelling units must be located with a single-family unit on the same lot. 9 Up to 4 units of townhomes for MDR zone. City of Tukwila Transit -Oriented Development Housing Strategies Plan 32 245 Figure 28. Residential Development Standards in the TIB Source: ECONorthwest Analysis of Tukwila Municipal Code Zone Standard HDR RC NCC URO Maximum Height 45 ft 35 ft 35 ft (45 ft for mixed-use) 65 ft Minimum Landscape 50% (25% for townhomes) None None Underlying zoning Unit Mix Requirement None None None No more than 40% studios Residential Parking Ratio 2 stalls per unit for townhomes & multifamily dwellings 1 stall per unit + 0.5 stall for each bedroom >1 1 stall per unit + 0.5 stall for each bedroom > 1 Senior Housing Parking Ratio 1 stall per unit for up to 15 units. 0.5 stall per additional unit Underlying zoning Commercial Parking Ratio N/A N/A 3 per 1,000 sf 3 per 1,000 sf Restaurant Parking Ratio N/A N/A 10 per 1,000 sf 10 per 1,000 sf Structured Parking Requirement None None Yes Yes Recreational Space Requirement 400 sf per unit (100 sf per senior unit) Minimum of 1,000 sf 200 sf per unit (100 sf per senior unit) Minimum of 1,000 sf Underlying zoning Prototypes Analyzed Five prototypes were selected to assess the sensitivity of changing different development standards in the TIB Station Area: Townhomes, 3 story wood -frame apartments, 4 -story wood -frame apartments, a 5 -story podium development and a 6 -story podium development. Town homes Because HDR zone functions as buffers between lower and higher density developments, townhomes were studied with development standards that correspond to HDR zone. New townhomes developed in Tukwila are assumed to have 2 or 3 bedrooms and could sell at about $600,000 per unit based on recent observations of transactions of similar housing in Tukwila and similar residential markets. The wood -frame apartments and podium developments are assumed to be mixed-use, have development standards that correspond to RC or NCC zones or URO district, and have 6,000 to 7,000 of leasable retail space on the ground floor. City of Tukwila Transit -Oriented Development Housing Strategies Plan 246 33 Figure 29. Example of a Townhome Prototype Source: Sage Homes Northwest Location: Lucile Townhomes, Seattle, WA Wood Frame Apartments (3 and 4 -Stories) Four-story apartments are common because they maximize the height that can be built with wood frame construction.10 This development type would be allowed in NCC and URO. It would be allowed in HDR zone if there was no retail uses on the ground floor. A three-story prototype is also developed for the analysis because the RC zone would not allow four-story apartments. Wood frame apartments are assumed to have a mix of studio, 1 -bedroom, and 2 -bedroom units renting at $2,100 on average and are assumed to have surface parking. 10 The 2018 International Building Code does allow wood frame buildings to reach an additional floor upon satisfying certain criteria. Five -story wood frame apartments are common in areas with a very low parking ratio (below 1 parking stall per unit). City of Tukwila Transit -Oriented Development Housing Strategies Plan 34 247 Figure 30. Example of a Wood Frame 3 -Story Prototype Source: Costar Location: Motif Apartments, Lynnwood, WA Figure 31. Example of a Wood Frame 4 -Story Prototype Source: Weidner Apartment Homes Location: Viewpoint Apartment Homes, SeaTac, WA City of Tukwila Transit -Oriented Development Housing Strategies Plan 248 35 Podium Apartments (5 and 6 -Stories) Podium construction (concrete floor(s) below wood frame residential area) is necessary to reach higher than four floors. In the TIB Station Area, the URO district would allow the construction of a 5 -story building in which the first floor is built with concrete and used for parking and retail (a 4 -over -1 prototype). Another common form of podium construction is a 6 -story building in which first two floors are used for parking and retail (a 4 -over -2 prototype).11 The 6 -story prototype is included in the analysis because they are commonly built — often with public subsidies or tax exemptions — in more dense residential areas in urban centers and station areas across King County. Podium apartments are assumed to have a mix studio, 1 -bedroom, and 2 - bedroom units renting at $1,900 on average. Units in podium apartments are assumed to be slightly smaller than units in wood frame apartments based on observations from recent developments of this type across King County. Figure 32. Example of a 4 -over -1 Podium Development with Structured Parking Source: Greystar Real Estate Partners, LLC Location: Harrington Square, Renton, WA ■ rri -I 17 f�!n 11 Although 5 -over -1 and 5 -over -2 structures in which five floors of wood frame residential areas sit above one or two floors of concrete structure have been built in the Puget Sound region in recent years, they are excluded from the analysis because they require a very low parking ratio (far below 1 parking stall per unit). City of Tukwila Transit -Oriented Development Housing Strategies Plan 36 249 Figure 33. Example of a 4 -over -1 Podium Development with Structured and Surface Parking Source: CoStar Location: Altitude Apartments, Renton, WA City of Tukwila Transit -Oriented Development Housing Strategies Plan 250 37 Figure 34. Example of a 4 -over -2 Podium Development with Structured Parking Source: CoStar Location: Ethos Community - Podiums, Kent, WA Development Feasibility Testing Et Results To arrive at several of the recommendations discussed in Part 4, we analyzed the development feasibility sensitivity of five different scenarios, each one changing one or more development standards (listed on the next page). The analysis focuses on the development standards in the current code that are likely to have a significant impact on the feasibility of new housing development in the TIB Station Area, particularly those that constrain development (such as parking). In a few scenarios, we tested alternative development standards that are not part of the current code to offer newer options and recommendations. In addition, we analyzed the impact that two different affordable housing programs might have on development feasibility. We analyzed these scenarios and programs across the five prototypes discussed above. The list of which prototypes were analyzed in which scenario is shown in Figure 35 below. This table also shows the relevant zones where each prototype is tested, as well as the type of parking assumed for each prototype. City of Tukwila Transit -Oriented Development Housing Strategies Plan 38 251 Figure 35. Prototypes in each Development Feasibility Scenario and Affordable Housing Analysis Prototype Townhome 3 -Story Wood Frame 4 -Story Wood Frame 4 -over -1 Podium 4 -over -2 Podium Primary Zoning HDR RC Primary Parking Configuration Garage Surface NCC, URO Surface Mix URO Podium Development Scenario Tested ..a Scenario 1: Unit Mix Scenario 2: Parking Ratio X X X X Scenario 3: Structured Parking X Scenario 4: Recreational Space X X X X Scenario 5: Step Back Requirements X X Affordability Program Tested 12 -year Multifamily Tax Exemption (MFTE) Program Inclusionary Housing (IH) Program Development Feasibility Testing - 5 Scenarios X • Scenario 1: Unit Mix - Current development standards have a requirement related to unit mix. An analysis of this requirement for 4 -over -1 podium and 4 -over -2 podium prototypes reveals it does not materially impact new development — as explained below — and thus is not relevant to other development standards analyzed. However, we test an alternative approach to unit mix to assess Tukwila's objective of having more family - sized units. ■ Scenario 2: Parking Ratio - Reducing the parking ratio is one way to encourage more multifamily projects in the TIB Station Area. For townhomes, we estimate the feasibility impact of reducing the required parking ratio from 2.0 to 1.0 stall per unit. For a 4 -story wood frame prototype, we estimate the feasibility impact of reducing the parking ratio from 1.5 to 1.0 stall per unit. When testing other development standards (e.g., the unit mix, structured parking, recreational space, step backs, MFTE, and Inclusionary Housing (IH), we assume 2.0 stalls per unit for townhomes and 1.0 stall per unit for all other prototypes. • Scenario 3: Structured Parking - Some zones in the current code require at least 75% of parking to be in a structured area. This requirement is most relevant to 4 -over -1 podium prototypes, which is the lowest development height that would likely have structured parking. ■ Scenario 4: Recreational Space — The analysis compares for all prototypes the recreational space requirements in the current code as well as an alternative requirement. When analyzing changes to the unit mix, parking ratios, structured parking requirement, MFTE, and IH, the analysis uses recreational space requirements City of Tukwila Transit -Oriented Development Housing Strategies Plan 252 39 in the current code. When analyzing step backs, a lower recreation space requirement is assumed. ■ Scenario 5: Step Backs - A simple step back requirement is analyzed for podium prototypes. Models for other development standards (e.g., the unit mix, parking ratios, structured parking requirement, recreational space, MFTE, and IH) only include setback requirements, not step back requirements. • MFTE / Inclusionary Housing (IH) - New affordable housing programs are evaluated using a 4 -over -1 podium prototype. Scenario 1: Changing Unit Mix The allowed mix of unit types (e.g., studio, 1 -bedroom, 2 -bedroom, and 3 -bedroom apartments) influences the overall design and layout of a building. Residential developers want to maximize the number of units created in order to leverage the amount of debt needed to finance the construction. However, the City of Tukwila has a policy goal to build more family -sized units (2 -bedrooms and 3 -bedrooms) and commentary from public engagement also demonstrates a desire for larger units. Current Code Requirement The current code requires that no more 40% of all units in a multifamily development be studio units. Analysis If the intent in the code is to increase the number of family -sized units, the City of Tukwila could consider a requirement that at least 25% of new units in a project in the TIB Station Area are 2- or 3 -bedrooms. This alternative family -sized unit requirement is compared with the unit mix of likely developments in Figure 36, which are based on recent developments in nearby, urban neighborhoods, namely in Burien and the Rainier Valley. Results As shown in Figure 36, recent developments from 2016-2020 in Tukwila have very few studios and are far from reaching the limits (40% maximum) on studios in section 18.43.070 of the zoning code. The unit mix of recent developments in nearby areas also shows that the City of Tukwila's requirements on studios are not likely to constrain future development. Future development in Tukwila is assumed to resemble recent developments in nearby competitive markets. City of Tukwila Transit -Oriented Development Housing Strategies Plan 40 253 Figure 36. Unit Mix of New Developments Source: CoStar Studio Recent Developments in Tukwila Recent Developments in Nearby Areas Wood Frame Podium Wood Frame Podium 4% 8% 23% 13% 1 -bedroom 45% 54% 43% 69% 2 -bedroom 51% 37% 34% 18% 3 -bedroom 0% 0% 0% 0% If the City of Tukwila required that at least 25% of units be allocated to larger unit types, it would likely not impact the financial feasibility of new wood frame apartments: in nearby areas, recent developments have seen about 34% of all units built as 2 -bedrooms, and future trends in Tukwila are expected to be similar, thus exceeding a potential 25% requirement. However, the requirement would increase the share of 2 -bedroom units in in podium buildings from about 18% of all units (as seen in recent developments in nearby areas), to the stipulated 25%, which would require a reduction in 1 -bedroom units. For the 4 -over -1 podium prototype, this change would marginally decrease development feasibility for podium developments (RLV would fall by less than $1 per square foot). The difference is small because the total number of units would stay the same and the total construction cost would increase slightly more than the total rental income. Residential density would not change as a result of the 2 -bedroom requirement. Similar results can be estimated for the 4 -over -2 podium prototype as well. Figure 37. Comparison of Unit Mix Requirements Source: ECONorthwest Residula Land Value $100 $80 $60 $40 $20 RLV PSF of 4 -Over -1 Podium on 60,000 SF Lot $38.0 $37.8 Maximum Studio Requirement Minimum 2 -Bedroom Requirement The results from the unit mix analysis informs Recommendation Al (see page 57). Scenario 2: Reduced Parking Ratio The current minimum parking requirements for multifamily units vary by zoning and unit mix. However, because most units are 1- and 2 -bedroom units, the average parking ratio is between 1.0 and 1.5 stalls per unit. While a development project could obtain modified parking City of Tukwila Transit -Oriented Development Housing Strategies Plan 254 41 requirements with the approval of a parking demand study, this process in and of itself can create a market barrier to development. When lenders and developers evaluate the feasibility of a project, the certainty of development requirements is critical to evaluate during due diligence. Current Code Requirement Under the current code, some zones require 2.0 parking stalls per unit while other zones require 1.0 stall per unit and an additional 0.5 stalls for each bedroom exceeding one. Figure 38. Average Residential Parking Requirements (Minimum Stalls per Unit) Source: City of Tukwila, CNU Legacy Project, ECONorthwest Current Code Alternative Townhomes in HDR Mixed -Use in NCC or URO 2.0 1.0 Between 1.0 and 1.5 1.0 Analysis This analysis estimates the feasibility impact of reducing parking ratios for townhomes in the HDR zone (changing from 2.0 to 1.0 stall per unit) and for mixed-use, 4 -story wood frame apartments (changing from 1.5 to 1.0 stalls per unit) in the NCC zone or URO district. ■ A townhome prototype with 2.0 stalls would have a one -car garage and a one -car driveway, whereas a townhome with 1.0 stall would only have a one -car garage. All townhome prototypes are assumed to share a common alley to access the garages and driveways. • The average parking ratio for an apartment building in NCC zone or URO district would vary between 1.0 and 1.5 stalls per unit. For the purposes of the analysis, 1.5 stalls per unit is assumed for the base scenario and is compared to an alternative 1.0 stall per unit. All parking for the 4 -story wood frame apartment would be located on surface parking. Results Parking is one of the most influential factors relating to the cost and density of new development. It has a large impact on development feasibility because it competes for site area with residential uses, thereby limiting the value that can be generated from more rental units. More rental units not only generate more rent revenue but also reduce per- unit fixed costs, such as land. Moreover, parking tends to add costs without generating its own source of revenue. Reducing the parking ratio from 2.0 to 1.0 stalls per unit would make townhomes slightly more feasible. The RLV increases by $2.4 per square foot (psf), but it is still below the land price threshold of $120-$150 psf in the HDR zone. As a result of the change, the townhome prototype would not require a driveway, only garages connected by an alley. With either parking requirement, the resulting residential densities are 23.2 dwelling units per acre (DUA). A reduction in parking requirements would allow development standards to be more urban in form with a stronger street orientation that could be achieved through reduced front setbacks. City of Tukwila Transit -Oriented Development Housing Strategies Plan 42 255 Figure 39. Comparison of Parking Ratio for Townhomes in HDR/TIB1 Zone Source: ECONorthwest Residual Land Value $200 $160 $120 $80 $40 $- RLV PSF of Townhomes on 15,000 SF Lot 1 1 $108.4 $110.8 2.0 Stalls 1.0 Stalls Reducing the parking ratio from 1.5 to 1.0 stalls per unit for a 4 -story wood frame building would also improve feasibility. Requiring 1.5 stalls per unit would yield an RLV of $56.2 per square foot, which is at the lower end of typical land prices for multifamily developments (which range between $50 and $70 psf). An alternative parking requirement for 1.0 stall per unit would improve feasibility by increasing the RLV by 25% to $70.5 psf, putting it well within typical land prices in the area (see Figure 40). The reduced parking ratio also increases residential density from 40.7 DUA to 47.9 DUA. Figure 40. Comparison of Parking Ratios for a Mixed -Use Multifamily Prototype in TIB2 Zone Source: ECONorthwest Residual Land Value $100 $80 RLV PSF of 4 -Story Wood Frame on 60,000 SF Lot $40 $20 $- $56.2 1.5 Stalls $70.5 1.0 Stall The results from the parking ratio analysis inform Recommendation A2 (see page 57). City of Tukwila Transit -Oriented Development Housing Strategies Plan 256 43 Scenario 3: Structured Parking Requirement Structured parking encases a parking area in a concrete frame, which usually sits below more parking or other uses. Structured parking areas allows for higher development and are typically applicable for podium buildings. Compared to surface parking, structured parking can enable greater residential density and have less visual impact on the surrounding streets. However, structured parking costs much more to build and does not improve residential density unless residential units are actually built above it. Current Code Approach Current standards for multifamily housing and mixed-use residential developments require at least 75% of parking be in structured parking spaces in 4 -over -1 development as an option in the Urban Renewal Overlay (TMC18.43). These requirements can make 4 -over -1 prototypes infeasible in the TIB Station Area. Analysis Wood frame developments typically top out at four floors. Podium developments, such as a 4 -over -1 or 4 - over -2 prototypes, are development types that include one or more floors of concrete construction, allowing for more floors of wood construction and taller buildings overall. The concrete floors can be used for parking but can also be used for residential, retail, or lobby uses. Due to the higher cost of podium concrete construction compared to wood frame construction, developers do not build podium parking structures until they reach the height limit for wood frame construction. Therefore, this analysis compares a 4 -story wood frame prototype with surface parking to a 4 -over -1 podium prototype that satisfies the structured parking requirement. The analysis also compares a 4 -over -1 prototype that has structured parking on the ground floor in addition to surface parking on other portions of the site (recall Figure 33). Results The 4 -over -1 podium prototype with structured parking does not add enough units to offset the added cost of developing with concrete and steel and putting most of the parking in a structured area. The analysis shows that 66 units can fit in a 4 -story wood frame building on a 60,000 square foot (sf) lot. With a structured parking requirement, 91 units can fit in a 4 -over -1 podium building, which would raise the revenue by 21% but also increase the development costs by 57%. The increase in development cost is almost entirely driven by the cost of building structured parking spaces. In total, the structured parking requirement would make the project infeasible. On the other hand, if the structured parking requirement did not exist, a 5 -story building — in which the first floor is built in concrete, and thus can accommodate parking — is likely to have much fewer podium parking spaces because surface parking is more available. Compared to a 4 -story wood frame prototype, the 5 -story building can increase residential density without reducing development feasibility as much. However, the analysis shows that the RLV per City of Tukwila Transit -Oriented Development Housing Strategies Plan 44 257 square foot would fall from a feasible level ($70.5 per square foot) to an infeasible level ($38.0 per square foot), below the minimum land price of $50 psf for multifamily properties in Tukwila. The analysis shows a tradeoff between different parking types. Podium construction is necessary to build higher than four floors and at a greater density (while maintaining the same minimum parking ratio of 1.0 stall per unit). But, because structured parking costs more to build than surface parking, building more structured parking than is necessary to support the residential units above the ground floor reduces development feasibility. Figure 41. Comparison of Structured Parking Source: ECONorthwest Because the structured parking requirement drastically limits development feasibility of 4 -over - 1 podium prototypes, the rest of the analysis assumes the structured parking requirements does not exist for 4 -over -1 prototypes. Instead, the analyses below for step back requirements include a 4 -over -2 prototype that satisfies the structured parking requirement. The results from the structured parking analysis inform Recommendation A3 (see page 58). Scenario 4: Recreational Space Requirements Recreational space provides both public and private spaces that residents can access for leisure and civic purposes. Public or private, these spaces can include plazas, small parks, playgrounds, gardens, balconies, rooftops, and interior courtyard areas. The City of Tukwila can adjust the design guidelines of recreational spaces to regulate sizes, dimensions, uses, tree coverage, and access, among other elements. The City of Tukwila recently completed a Parks, Recreation, and Open Space Plan to identify community needs for parks, recreation, and open spaces. One of the implementation steps include prioritizing park development in park search areas. Search Area 2 includes City of Tukwila Transit -Oriented Development Housing Strategies Plan 258 45 Wood Frame 4 4 -over -1 (With Structured Parking) 4 -over -1 (Without Structured Parking) Lot Size 60,000 sf 60,000 sf 60,000 sf Gross Building Area (GBA) 69,600 sf 118,800 sf 85,500 sf Units 66 91 85 Surface Parking Stalls 89 6 76 Podium Parking Stalls - 102 24 Structured Parking % 94% 24% Residential Parking Ratio 1.35 1.19 1.18 Development Value psf % Change from Wood Frame $ 375 $ 447 +19% $ 425 +13% Development Costs psf % Change from Wood Frame $ 305 $ 479 +57% $ 387 +27% RLV psf $ 70.51 $ (32.1) $ 38.0 Because the structured parking requirement drastically limits development feasibility of 4 -over - 1 podium prototypes, the rest of the analysis assumes the structured parking requirements does not exist for 4 -over -1 prototypes. Instead, the analyses below for step back requirements include a 4 -over -2 prototype that satisfies the structured parking requirement. The results from the structured parking analysis inform Recommendation A3 (see page 58). Scenario 4: Recreational Space Requirements Recreational space provides both public and private spaces that residents can access for leisure and civic purposes. Public or private, these spaces can include plazas, small parks, playgrounds, gardens, balconies, rooftops, and interior courtyard areas. The City of Tukwila can adjust the design guidelines of recreational spaces to regulate sizes, dimensions, uses, tree coverage, and access, among other elements. The City of Tukwila recently completed a Parks, Recreation, and Open Space Plan to identify community needs for parks, recreation, and open spaces. One of the implementation steps include prioritizing park development in park search areas. Search Area 2 includes City of Tukwila Transit -Oriented Development Housing Strategies Plan 258 45 undeveloped and underdeveloped land in the TIB Station Area, east of the TIB.12 The identified need for more recreational space in the TIB Station Area is taken into consideration when developing scenarios for feasibility analysis. From development perspective, recreational spaces can reduce development feasibility because they compete with the building footprint that could otherwise be used for residential units or parking, increasing the productivity of the site for housing and increasing development feasibility. If recreational space requirements are tied to the number of units or the total residential area, then the required recreational space increases as the number of units increase, which can limit the number of units developed. Current Code Requirement Recreational space requirements in the current code are applied on per unit basis. The current code requires 400 sf of recreational space for each unit in the HDR zone and 200 sf per unit in the RC and NCC zones unless the development is for senior citizen housing. Thus, a 3 -story building in NCC zone with 10 units on each floor would be required to have 6,000 sf of recreational space. In comparison, a 4 -story building with 10 units on each floor would be required to have 8,000 sf of recreational space. Even though the two buildings have the same building footprint, a developer with a fixed lot size may choose to build less housing due to the recreational space requirement: they would likely develop the 3 -story building because the 4 - story building would need to be built on a lot that is at least 2,000 sf larger to accommodate more recreational space. Analysis An alternative recreational space requirement could base the recreational requirements on the lot area. Because this option would yield a fixed recreational area for each site size, the building footprint would not compete for space with recreational area as the residential density increases. This approach also allows for the provided recreational space to scale more equitably across different site sizes, thereby limiting the disproportionate impact to larger building on larger sites. Results Figure 42 shows that the current requirements cause 18% to 28% of a 60,000-sf lot to be dedicated to recreational space area on the ground floor, thus limiting housing density. For townhomes, which are modeled on a 15,000-sf lot, recreational space would take up 21% of the lot based on the current development standards. On the other hand, an alternative requirement based on total lot area would result in only 10% of the lot being dedicated to recreational space. 12 City of Tukwila Parks, Recreation, and Open Spaces Plan (Final Draft), March 2020. https://www.tukwilawa.gov/wp-content/uploads/PR-Tukwila-PROS-Plan-March-2020-1.pdf. City of Tukwila Transit -Oriented Development Housing Strategies Plan 46 259 Recreational space requirements based on units disproportionately impact larger scale developments. Notably, among multifamily apartment prototypes, the financial impact grows with residential density. For example, changing the current recreational space requirements to the alternative requirement would improve the feasibility of the 3 -story wood frame prototype by $8 psf ($480,000 on a 60,000-sf site), whereas the same change would improve the feasibility of the 4 -over -1 prototype by $14 psf ($840,000 on a 60,000-sf site). The impact of changing the recreational space requirements grows with residential density precisely because the current requirements are based on residential density. Changing the requirements would allow the 3 -story wood frame prototype to develop 7 more units and parking for those units over 5,000 sf of land that is no longer needed for recreational space. The 4 -over -1 prototype could develop 25 more units and parking for those units over 11,000 sf of additional land. Figure 42. Impact of Recreational Space Requirements on Multifamily Feasibility Source: ECONorthwest rCode Requirement Current Code 200 sf per unit Alternative 10% of lot area Required Recreational Space (sf and as % of lot) Townhome Wood Frame 3 Wood Frame 4 4 -over -1 3,200 (21%) 1,500 (10%) 11,000 (18%) 6,000 (10%) 13,200 (22%) 6,000 (10%) 17,000 (28%) 6,000 (10%) Code Requirement Current Code 200 sf per unit Alternative 10% of lot area Townhome Units Wood Frame 3 Wood Frame 4 4 -over -1 8 9 55 62 66 77 85 110 Code Requirement Current Code 200 sf per unit Alternative 10% of lot area Townhome RLV psf Wood Frame 3 Wood Frame 4 4 -over -1 $108 $123 $54 $62 $71 $84 $38 $52 The results from the recreational space analysis inform Recommendation A4 (see page 58). City of Tukwila Transit -Oriented Development Housing Strategies Plan 260 47 Scenario 5: Step Back Requirements Setbacks and step backs designate the amount of unencumbered space that must surround a building. They allow physical separation between uses and allow paths for sunlight to enter buildings. They tend to be larger for lots in close proximity to lower density areas and for lots adjacent to lower density zones. Setbacks and step backs can impact development by limiting the maximum area in which a building can be built. Each city's zoning code usually lists the minimum (and sometimes the maximum) setbacks and step backs required on each parcel's front, side, and rear lot lines, in each zone. Current Code Requirement Setbacks are the distances between buildings and property lines. The ground floor of a structure must be a minimum distance from the lot line. When setbacks apply to higher floors, they are also called step backs. For example, a 20 ft setback on the first floor and a 30 ft setback on the third floor would mean the building must be 20 ft removed from the lot line and the third floor of the building must be 30 ft removed from the lot line. The 10 ft difference is the step back requirement. The City of Tukwila currently requires various step backs across the zones in the TIB Station Area. In the HDR zone, 5 ft to 30 ft of front step back is required on floors above the ground floor. 10 ft to 20 ft of step back is also required on the side and rear of the building in HDR zone. In RC zone, there is no front step back, but there is a requirement for 20 ft step back on the side and rear of the building. There is no step back requirement in NCC zone. Larger step back requirements exist for lots adjacent to an LDR zone. Analysis This analysis models a simple change in the step back requirements and estimates the impact on feasibility of the change. Specifically, it compares the 4 -over -1 and 4 -over -2 prototypes with no step back requirements and those with 10 ft step back requirements on the side and rear of the building. Although actual step back requirements in the code are larger and additional setbacks can be associated with these step backs, only 10 ft step backs are analyzed for simplicity. Thus, the result of this analysis would be a conservative estimate of the impact of additional setbacks and step backs required on properties, particularly those adjacent to an LDR zone. In addition, this analysis uses the alternative recreational space requirements Results Step back requirements reduce density and project feasibility. For a 4 -over -1 podium prototype, the step back reduces residential space on floors above ground floor parking, which reduces feasibility. This is partially offset by a reduction in parking: the number of parking stalls declines with the reduction in residential units, and most of the required parking for a 4 -over -1 prototype is surface parking. While the building footprint can increase over the unused parking space to offset some of the units lost to the step back, it still results in a net reduction of units and thus a reduction in feasibility. City of Tukwila Transit -Oriented Development Housing Strategies Plan 48 261 In the model, a 4 -over -1 prototype with no step back on a 60,000-sf site can accommodate up to 110 units in a building with 22,000 sf of building footprint and 89,000 sf of gross residential area. The step back reduces total units by 38 units (27.6 DUA) on the 3rd, 4th, and 5th floors, and also requires 38 fewer parking stalls. However, because the building footprint can now increase to 28,000 sf by using some of the surface parking area freed by the reduction in parking stalls, this development prototype can add back 26 units (18.9 DUA) across all four residential floors, for a net reduction in DUA of 8.7. For a 4 -over -2 prototype, the building footprint is maximized and almost all parking is located in structured parking areas. Without surface area parking to expand into, the units on higher residential floors that are lost to the step back requirements cannot be offset by increasing the building footprint into the parking area. The net effect is that the step back requirements reduce total residential area by 54 units (39.2 DUA) in the 4 -over -2 prototype. The effect of step back requirements is greater for the 4 -over -2 prototype for two other reasons: 1. The floorplate of upper floors (3rd floor and higher) shrinks by about 11,000 sf on each floor, compared to only 2,400 sf per floor for the 4 -over -1 prototype. 2. The reduced floorplate of upper floors applies to four floors (3rd to 6th floors) for the 4 - over -2 prototype, whereas it applies only to three floors (3rd to 5th floors) for the 4 -over -1 prototype. Figure 43. Density and Feasibility Impacts of Step Back Requirements Source: ECONorthwest 4 -over -1 4 -over -2 Dwelling Units per Acre (DUA) Floor Area Ratio (FAR) RLV psf 79.9 1.83 $ 52 71.1 1.77 $ 26 -8.7 - 0.06 - $26 161.2 4.50 -$29 122.0 3.76 -$87 -39.2 - 0.74 - $ 58 The results from the step back analysis inform Recommendation A5 (see page 59). Affordable Housing Programs Analyzed This section analyzes the development feasibility impacts of enacting two programs that require What is inclusionary housing? Affordable housing requirements, often referred to as inclusionary housing or inclusionary zoning, require (via a mandatory program) or encourage (via a voluntary program) developers to contribute to the public benefit of affordable housing. This often takes the form of either providing affordable units within a new or renovated market rate project, building, or renovating new affordable housing off-site but in conjunction with a new market rate development or paying a City of Tukwila Transit -Oriented Development Housing Strategies Plan 49 262 regulated affordable housing13 - a Multifamily Tax Exemption (MFTE) program and an Inclusionary Housing (IH) program. The City of Tukwila is interested in exploring programs and policies that can provide a greater range of affordable housing options for its residents and prevent displacement as the TIB Station Area and surrounding neighborhoods change. The Existing Conditions portion of this Housing Action Plan included an assessment of several of Tukwila's housing policies that aim to boost housing production and improve affordability. While the City of Tukwila does not have an IH program, it has had an MFTE program in the past. Figure 44 below evaluates the City's past MFTE policy. Figure 44. Evaluation of Tukwila's Affordable Housing and Housing Development Incentive Programs Source: ECONorthwest building on Evermost Consulting, 2020, data provided by City of Tukwila Policy How it Works Tukwila Findings Evaluation Multifamily Tax Exemptions (MFTE) RCW chapter 84.14 allows cities with more than 15,000 people to establish a multifamily tax exemption program for 8 -years or 12 - years if the property includes 20 percent of its units as affordable housing. By waiving taxes, housing developments have lower operating costs, which affects the project's overall feasibility by making it easier to build new units. Thus, the 8 -year program is a development incentive, and the 12 -year program is a greater development incentive with a temporary affordable housing requirement. Tukwila established its program in 2014 but it expired in 2017 and was not applicable in the TIB Station Area. In the time the program was active, it saw three properties take advantage of the tax waiver. These three properties created 658 units under the 8 -year exemption. These properties include the Airmark Apartments, The Marvelle at Southcenter (senior housing), and the Holden at Southcenter (senior housing). The previous 8 -year program did not require that units be set aside for low-income housing. The intent of this MFTE program was to increase housing development in the Southcenter District. The 658 units were created over a three-year period, for an annual average of 219 units per year. With the three properties taking advantage of the program, they helped to increase density in Tukwila. Inclusionary housing programs function similar to MFTE programs, in that they require property owners to set aside a portion of total units as regulated affordable housing. Unlike the MFTE program however, inclusionary housing programs do not provide property tax exemptions and the affordability requirements can vary. The City of Tukwila can state what the set aside requirements are and the affordability requirements for an IH policy, but they need to be feasible with market conditions. Affordable housing programs always face a tradeoff between increasing the number of affordable housing units and maximizing the public benefit 13 Regulated affordable housing is income or rent -restricted to ensure the housing is occupied by households earning a certain income, and rents are set so as to be affordable to those income levels. Regulations are set according to the types of funding used to develop the housing, such as the Low -Income Housing Tax Credit, or U.S. Housing and Urban Development (HUD) funding. Most rent -restricted affordable housing is restricted to be affordable to households earning under 60% MFI, but these restrictions vary. City of Tukwila Transit -Oriented Development Housing Strategies Plan 50 263 and ensuring development feasibility so that the market will actually deliver the units. Careful program calibration is required. Analysis To illustrate the development feasibility impacts of these two affordable housing programs, this analysis tested the effects on a 4 -over -1 podium prototype. The following are assumed in the model: • A 12 -year MFTE program would require 20% of units to be set aside to be affordable to households earning less than 80% of the AMI. The set-aside and tax abatements would last 12 years. ■ An IH program would also require 20% of units to be set aside to be affordable to households earning less than 80% of the AMI. The affordability restrictions are assumed to be permanently affordable, and no tax abatements were modeled. • This analysis uses 2020 AMI levels, which differ from the 2018 AMI levels displayed in Figure 5 on page 7. In 2020, HUD calculated the King County AMI for a family of four to be $113,300. Families earning 80% of this ($90,640) would pay about $1,640 in monthly housing costs, whereas families earning 60% of the AMI (roughly $68,000) would pay about $1,200.14 Results The 12 -year MFTE program has a large, positive impact on development feasibility, whereas the IH program has a smaller, negative impact. Without the tax exemption or any other type of density/height/buildable area bonus, the IH program reduces development feasibility by effectively lowering achievable rents but ensuring longer-term housing affordability in Tukwila. Based on this model, a 4 -over -1 podium building on 60,000 sf lot could achieve 85 units and would need to set aside 17 units for affordable housing under either policy. The IH program results in a net loss in value of $930,000, or $15.5 psf in RLV. Although the MFTE program also results in rent revenue reductions, the reduction in value is only for 12 years and the losses are sufficiently offset by the 12 years of reduced property taxes. The net impact of the MFTE program is an increase in RLV of $38.2 psf. Although 4 -over -2 podium buildings are not feasible under current market conditions and require changes to the current development standards, the direction of the affordable housing program impacts are similar to the 4 -over -1 prototype. The IH program would reduce feasibility by $26.4 psf, whereas the 12 -year MFTE program would increase feasibility by $63.3 psf. 14 Families with four people would need a 2- or 3 -bedroom unit. The prototypes modeled here are somewhat smaller, so the estimated rent is adjusted downward. These estimates also factor in a utility allowance of roughly $104 per month. City of Tukwila Transit -Oriented Development Housing Strategies Plan 264 51 However, because 4 -over -2 podium buildings have higher densities, they would generate more affordable housing units. Figure 45. Feasibility (RLV psf) Impacts of Affordability Programs Source: ECONorthwest Residual Land Value $100 $80 $60 $40 $20 $- r I 1 RLV psf of 4 -Over -1 Podium Prototypes $38.0 No METE $ 76.2 $22.5 12 -Year M FTE IH The results from the affordable housing analysis inform Recommendation B1 (page 60). City of Tukwila Transit -Oriented Development Housing Strategies Plan 52 265 Summary of Development Feasibility Results This section summarizes the various impacts of the five scenarios on each prototype. Townhome Prototypes Changes to required parking ratios have a minimal impact on the development of townhomes. Figure 46 shows that reducing the required parking ratio from 2.0 to 1.0 stall per unit improves RLV for townhomes from $108.4 to $110.8 psf, a $2.4 psf improvement. A larger $14.8 psf improvement is possible if recreational space requirements are defined as a share of the lot, instead of square foot per unit. Figure 46. Feasibility Impacts of Various Policies on Townhome Prototypes Source: ECONorthwest $200 a, $160 2 $120 w J $80 rx $40 $- 4- Effects of Policy Changes for Townhome Prototypes ---- $1Q84 $110.8 Current Recreational Space Requirement (With 2.0 Stalls) 4 -Story Wood Frame Prototype Current Recreational Space Requirement (With 1.0 Stall) $123.2 Alternative Recreational Space Requirement (With 2.0 Stalls) Lowering the required parking ratio also has the largest feasibility impact on the development of 4 -story wood frame prototypes. Figure 47 shows that reducing the parking ratio from 1.5 to 1.0 stall per unit improves RLV from $56.2 to $70.5 psf, a $14.3 psf improvement. The alternative recreational space requirement would further improve RLV by $13.3 psf. City of Tukwila Transit -Oriented Development Housing Strategies Plan 266 53 Figure 47. Feasibility Impacts of Various Policies on 4 -Story Wood Frame Prototypes Source: ECONorthwest Residual Land Value $100 $80 $60 $40 $20 $- Effects of Policy Changes for 4 -Story Wood Frame Prototypes $56.2 Current Recreational Space Requirement (With 1.5 Stalls) 4 -over -1 Podium Prototype $70.5 Current Recreational Space Requirement (With 1.0 Stall) $83.8 Alternative Recreational Space Requirement (With 1.0 Stall) Structured parking requirements have the largest impact on feasibility for the 4 -over -1 podium prototypes, which are assumed to have 1.0 parking stall per unit. As shown in Figure 48, the structured parking requirement would make podium buildings completely infeasible. The 12 -year MFTE program would improve the RLV of 4 -over -1 podium buildings by $38.2 psf, whereas an IH program would reduce the RLV of 4 -over -1 podium buildings by $15.5 psf. Changes to the recreational space requirements or the step back requirements would have moderate impacts on development feasibility for this prototype. The alternative recreational space requirement would improve RLV by $14.0 psf. If the 4 -over -1 podium prototype had the alternative recreational space requirement, adding 10 ft side and rear step back requirements would reduce feasibility by $25.7 psf. Changing the unit mix to require that 25%+ of units be 2 -bedrooms would have a minimal impact on development feasibility because about 18% of units in future developments would likely be 2 -bedrooms, based on recent development trends in nearby areas. City of Tukwila Transit -Oriented Development Housing Strategies Plan 54 267 Figure 48. Feasibility Impacts of Various Policies on 4 -Over -1 Podium Prototypes Source: ECONorthwest Effects of Policy Changes for 4 -Over -1 Podium Prototypes Residual Land Value $(15) $- $15 $30 $45 $60 $75 $90 $ 76.2 1 1 Without Structured Parking With Structured Parking No MFTE 12 -Year MFTE Inclusionary Housing Current Recreational Space Requirement Alternative Recreational Space Requirement No Step Back Step Back Maximum Studio Requirement Minimum 2 -Bedroom Requirement City of Tukwila Transit -Oriented Development Housing Strategies Plan 268 55 Part 4: Recommendations Et Implementation Steps Part 4 offers policy and program recommendations and an implementation roadmap for the City to consider as Tukwila works toward increasing housing supply over the next 20 years. City of Tukwila Transit -Oriented Development Housing Strategies Plan 56 269 Recommendations This section highlights 17 recommendations that can help the City of Tukwila encourage housing development to reach the 4,224 new units needed by 2040. These recommendations are organized around the objectives driving the TOD Strategies Housing Action Plan (from page 3): A. Higher Density Development B. Anti -Displacement and Community Stabilization C. Station Area Planning & Infrastructure Feedback and input from the community and data from the Existing Conditions work influenced all the recommendations below. Each recommendation includes a reference to development feasibility analysis (if applicable) conducted to arrive at the suggested changes. Objective A) Higher Density Development Al) Modify Unit Mix Requirements Focusing on Share of 2 -Bedroom Units See development feasibility analysis on page 40. If the intent of the current development standards related to studios is to reduce the number of smaller units and increase the number of larger units, the City of Tukwila could modify the development standards to require 25% or more of the units to have two or more bedrooms. Although such requirement would slightly reduce development feasibility of podium buildings, it would increase the share of family -sized units in Tukwila. The current requirement that studios make up no more than 40% of the unit mix is unlikely to constrain new developments in the near future because they are likely to have mostly 1 -bedroom units, with studio and 2 - bedroom units making up smaller shares of the unit mix. Next Steps ■ Consider modifying unit mix standards in the zoning code to target and regulate minimum thresholds of two-bedroom units, as opposed to limiting the share of studio units, to support more family -sized multifamily units in the TIB. • The City could consider a requirement that at least 25% of new units in a project in the TIB Station Area are 2- or 3 -bedrooms instead of regulating unit mix by a limitation on studio units in the current code. A2) Reduce Parking Ratios to 1.0 Stalls Per Unit in HDR and NCC Zones and in URO District See development feasibility analysis on page 41. Reducing parking requirements helps development feasibility. The current development standards require properties in HDR zone to have 2.0 parking stalls per unit and properties in NCC zone or URO district to have 1.0 stall per unit and additional 0.5 stalls for each unit with more than one bedroom. Reducing the requirement to 1.0 stall per unit in all zones, for all unit City of Tukwila Transit -Oriented Development Housing Strategies Plan 270 57 types, would encourage the development of new multifamily housing in the TIB. The feasibility of apartments would improve enough to become more feasible on most lots, whereas the feasibility of townhomes would improve slightly so that they become more feasible on less expensive lots. Next Steps ■ The City should consider reducing parking requirements to 1.0 stall per unit for all zones and unit types in the TIB Station Area. Reducing the parking requirements in mixed-use developments in the NCC zone or URO district will help support the development of larger units, make more development feasible, and increase the amount of housing available in the TIB. A3) Modify Parking Standards for 4 -over -1 Development See development feasibility analysis on page 44. Current standards for multifamily housing and mixed-use residential developments require at least 75% of parking be in structured parking spaces in 4 -over -1 development as an option in the Urban Renewal Overlay (TMC18.43). This current requirement drastically limits podium development financially feasibility in the TIB Station Area. Removing requirements for structured parking both increases development feasibility for new housing as well as increases the amount of housing that can be produced on sites in the TIB. Next Steps: ■ The City should eliminate the structured parking requirement as an option in the Urban Renewal Overlay so that 4 -over -1 podium prototypes can be developed in the TIB Station Area. This change would encourage higher density development and mixed-use development with commercial space and make development of new housing in the TIB much more feasible. • The City should consider regulating 4 -over -1 development in the zoning code without the additional structured parking requirements that come along with accessing additional density through the Urban Renewal Overlay. A4) Adjust Recreational Space Requirements See development feasibility analysis on page 45. Recreational space requirements based on the number of units, as they are in the current development standards, disproportionately impact higher density developments which have more units. These requirements limit the portion of a site that is available for developing residential units and parking stalls. To encourage higher density development in the TIB Station Area, the City of Tukwila should limit the impact of recreational space requirements on development feasibility by determining the required recreational space based on the lot area, rather than per residential unit. If the City requires 10% of the lot area for recreational space, City of Tukwila Transit -Oriented Development Housing Strategies Plan 58 271 90% of the lot would be available for all other uses, including building, parking, landscaping, and setback areas. The City could also create fixed minimum and maximum amounts of required recreational space to ensure a certain amount of new recreational area is developed without discouraging high density development. For example, the City could require new multifamily property developments to have recreational space equal to 10% of the lot area, but no less than 1,000 sf and no more than 7,200 sf. Next Steps: ■ The City should consider revising the approach to regulating recreational space requirements to regulate by lot area rather than per residential unit. ■ The City could consider requiring that 10% of the lot area be dedicated to recreational space. • The City could also create minimum and maximum recreational space requirements to ensure that households in developments have access to a minimum amount of recreational space but also to ensure the requirements do not disproportionately impact higher density development in the station area through a maximum. • The City could also consider developing a fee -in -lieu structure to satisfy open space requirements. This fee -in -lieu structure would require a future study and analysis to calibrate the fee rate to not be cost prohibitive to development. The fee rate should be calibrated along with any modification to on-site open space requirements. A5) Reduce Step Back Requirements See development feasibility analysis on page 48. Step back requirements reduce development density and feasibility. The City should consider the cumulative impacts of development standards that limit the total building square feet allowed in a development. The limitations of step back requirements greatly impact project feasibility. Introduction of any new step back requirements would further reduce building efficiencies and development feasibility. Next Steps ■ The City could consider removing or modifying step back requirements in exchange for mitigation such as increased landscaping or larger setbacks for development sites adjacent to LDR zones. ■ If the City chooses to include some form of step back requirements, it should consider requiring the step backs beginning on the fourth or fifth floor to reduce the negative impact to development feasibility while also mitigating the impact of higher density podium development on adjacent LDR zones. City of Tukwila Transit -Oriented Development Housing Strategies Plan 272 59 A6) Promote Site Assembly for Smaller Parcels Offering tools and strategies for developers to assemble sites can help to promote the development of higher -density housing. Although apartments may be feasible in areas that are zoned for them, new developments may not be realized if there are many small, adjacent lots with multiple owners. Because the acquisition of adjacent lots for redevelopment can take advanced planning and time, strategic planning efforts by the City may be necessary to deliver market rate housing more quickly. Next Steps: ■ The City could explore opportunities to support and negotiate land sales between different property owners and a developer. ■ The City could work with a real estate broker to track data on properties that are available for sale in the TIB to help inform land assembly strategies. The City could then use this information to work with developers and help facilitate land transactions that support assembly. Objective B) Anti -Displacement and Community Stabilization B1) Consider a 12 -Year Multi -Family Tax Exemption (MFTE) Program in the TIB Station Area See development feasibility analysis on page 49. Cities face an important tradeoff when determining housing affordability requirements. requiring regulated affordable housing can benefit low-income residents, help to ensure community stability, and can prevent displacement as the city changes. When policies are not designed carefully, they can make development infeasible and drive development into neighboring cities. This can have the opposite effect of the intended policy: worsening affordability by limiting the supply of new development. The City of Tukwila will need to carefully calibrate any affordable housing polices it enacts (such as inclusionary housing), weighing the benefits of low-cost housing against the negative impacts on development, and potentially offering some development benefits to offset feasibility impacts. In current market conditions a 12 -year MFTE program is a strong incentive to increase the number of affordable housing units while maintaining development feasibility needed to produce market rate units in a mixed -income development. The 12 -year MFTE program allows property owners to receive property tax exemptions in exchange for setting aside 20% of units for households earning less than a certain level of AMI. The net effect of the MFTE program on development feasibility will be positive unless the income requirement for the affordable units is too low or the number of units set aside for affordable units is too high. As the City considers a MFTE program it should also evaluate the cost of providing services to multifamily residential compared to the revenue the City would receive from the new development. It is the important for the City to have a financially sustainable budget to maintain service for community members. City of Tukwila Transit -Oriented Development Housing Strategies Plan 60 273 Next Steps: ■ The City should consider developing and adopting a 12 -year MFTE program that requires the provision of affordable units for the duration of the tax exemption. ■ The City could consider at least 20% set-aside requirement for units to be available at 80% or below AMI for the MFTE program. • The City should pursue further analysis and look to policies of neighboring cities to determine the appropriate targets for the income requirement and affordable units, before passing an ordinance to authorize 12 -year MFTE in the TIB Station Area. The City will want to ensure that set-aside targets and affordable levels are comparable to other cities within the South King County market to make enrollment in the MFTE program attractive to developers. ■ The City should conduct a financial analysis of the impacts of potential tax exemptions through an MFTE program on the City's budget and service and infrastructure delivery. B2) Identify Opportunities to Increase Homeownership A great way to mitigate the risk of displacement caused by new development is through programs aimed at increasing homeownership opportunities. This is particularly important for renters, low-income households, households of color (who have historically lower homeownership rates than White households), as well as immigrants and refugees. Compared to renters, homeowners are largely shielded from displacement pressures, in large part because they have fixed mortgage payments. Unlike rents that can rise without warning or annually with a lease renewal, mortgage payments cannot change without warning. While property taxes do change each year, they are a small portion of overall homeownership housing costs. In addition, because lenders size a mortgage to a buyer's income and ability to pay, homeowners are less susceptible to cost burdening and housing insecurity, absent a sudden change in income. Because of these benefits, and because homeownership offers the benefit of wealth generation through equity in a real asset, encouraging homeownership is one of the largest ways to prevent displacement. The most impactful way to improve homeownership opportunities is likely through a down payment assistance program. However, this requires meaningful funding resources and careful calibration to ensure tenant success.15 There are many other programs that do not require meaningful funding to be successful. The City should look to the community-based partners already working in these areas and build strong lines of communication as to how it can help (see Figure 49). 15 Incomes need to be high enough and stable enough to support the mortgage payment, but low enough to qualify for assistance. City of Tukwila Transit -Oriented Development Housing Strategies Plan 274 61 Figure 49. Potential Homebuyer Assistance Programs Source: ECONorthwest Pro : rams Re • uirin : Fundin Down payment assistance programs Programs Not Requiring Funding Donate city facilities for in-person meetings (when safe and appropriate) or staff time to advancing one of these programs Expand existing homeownership weatherization and rehabilitation grants Host homebuyer education (classes educating renters on the homebuying process) Energy assistance grants Foreclosure education assistance and counselling Donate excess land for affordable homeownership Next Steps: • The City should work with regional partners to collaborate with the Washington State Housing Finance Commission to develop area -specific down payment assistance funding and programs for South King County. • City staff could also work with community organizations, landlords, and housing providers to encourage referrals to homebuyer education programs sponsored by the Washington State Housing Finance Commission and the Washington Homeownership Resource Center. • Identify opportunities to promote development of a wider variety of housing types including, but limited to, townhomes at diverse income levels. B3) Support Community and Faith -Based Institutions' Efforts to Develop Affordable Housing Through public engagement efforts and conversations with City staff, it appears that several faith -based communities in the TIB Station Area are interested in developing portions of their properties into affordable housing. The City of Tukwila should make every effort to support these goals and consider unique programs or policies for faith -based institutions, which have limited knowledge of traditional affordable housing development processes. There are numerous policies or programs that the city could advance to clarify, shorten, and simplify the typical development process for faith -based institutions who are exploring developing affordable housing. Next Steps: ■ The City could offer an expedited or simplified development review processes, so that community and faith -based institutions. ■ The City could establish an ombudsman to act as a development point of contact for non -experts or create a development guide that outlines the necessary steps and actions for non -experts to walk through. The City of Portland recently created a two-part development guide specifically for faith -based institutions who want to turn their underutilized property into mission -serving affordable housing.16 16 For more information, visit https://www.portland.gov/bps/ah-grant/guide-affordable-housing-development City of Tukwila Transit -Oriented Development Housing Strategies Plan 62 275 276 • The City could offer reduced permitting costs, including fee waivers to lessen the need for development expertise and financial resources necessary to fund predevelopment. Figure 50 below lists the types of fee waivers that the City of Tukwila has offered (currently or in the past) and could be used as a starting place for conversations with faith -based institutions as they work to build more regulated affordable housing. Figure 50. Assessment of Tukwila's Existing Development Fee Waiver Program Source: ECONorthwest building on Evermost Consulting, 2020, data provided by City of Tukwila Policy How it Works Tukwila Findings Evaluation Fee Waivers The list of potential fees when entitling a new building often includes, but is not limited to, zoning application fees, mitigation fees, building permit fees, plan check review fees, utility connection charges, building inspection fees, and impact fees. While these fees are important funding sources for their respective municipal departments and special districts, they can add up and effectively discourage new housing development - particularly at lower price points. New developments must then be priced high enough to overcome the total costs of construction, while still allowing the developer their return on investment. Tukwila code (TMC 16.04.260) offers waivers of some permit fees for construction of dwelling units in exchange for affordable housing units. These fees include building, mechanical, electrical, and plumbing permits. Units with 2 or more bedrooms that meet an 80 percent affordability target qualify for a 40 percent fee reduction, units that meet a 60 percent affordability target qualify fora 60 percent fee reduction, and units of any size that meet a 50 percent affordability target qualify for an 80 percent fee reduction. Projects within the Urban Center subarea also don't have to pay water and sewer connection charges. At least one project has taken advantage of the fee waiver program recently: The Bellwether apartments, which is currently under construction. This property also had a Development Agreement that may have introduced further fee waivers. B4) Expand Tenant Supports The City of Tukwila has good inroads into tenant supports, with information available on its website in several languages, and numerous links to partner agencies and tenants' rights organizations. However, public engagement comments suggest that more work can be done to support and education renters in Tukwila. Through the SKHHP staff work group, South King County partner jurisdictions share resources and information regarding local tenant protections and housing stability policies. South King County partner jurisdictions range in the type of tenant protection policies that have been implemented, and political will to strengthen or implement new tenant protection policies. During the 2020 and 2021 state legislative session SKHHP has been advocating for statewide just cause eviction protections that would implement a more regional approach. City of Tukwila Transit -Oriented Development Housing Strategies Plan 63 Next Steps: • The City should strengthen enforcement of fair -housing and anti -discrimination policies. ■ The City could explore additional requirements beyond source of income regulations to support low -barrier application screening (e.g., Fair Choice Housing or Ban the Box efforts). • The City could consider a good -landlord incentive program to benefit landlords (and tenants) when properties routinely pass inspections. These types of incentives do not need to have costs: inspecting less often or inspecting fewer units can actually save the City's code enforcement time and resources. ■ The City could create tenant's rights and education resources (e.g., funding for RentWell programs). • The City should ensure language translation of tenant information for increased education is available for immigrant and refugee communities. • The City could seek out funding or technical assistance to incentivize landlords to improve their rental properties while maintaining the affordability of the units. B5) Monitor and Track Regulated Affordable Housing Most regulated affordable housing properties received funding that requires them to rent a portion of the units at a certain income level, for a certain amount of time. The length of these affordability restrictions varies by program, funding type, and property. However, when affordability restrictions do end, these properties are at risk of moving to market -rate housing, thereby becoming unaffordable to the existing tenants. This risk is particularly high if properties are owned by private, for-profit companies (nonprofit affordable housing owners and operators will typically work to keep the rents affordable). An inventory of regulated affordable housing properties was conducted as part of the South King County subregional housing framework. SKHHP has been working with King County staff to incorporate this inventory into the broader regional database King County and PSRC are putting together. By monitoring regulated affordable housing properties that are nearing their affordability expiration dates, the City can be a strong partner and advocate, working with the property owners to help secure needed funding and avoid the property returning to market rate. The influx of newly constructed affordable housing developments in Tukwila in recent years will not likely see their affordability restrictions end for some time. However, older properties should be monitored over time, and the City should create a database along with a solid understanding of the affordability terms associated with different funding programs (e.g., the MFTE program has a 12 -year affordability period, the Low -Income Housing Tax Credit program has a 15 -year affordability period). City of Tukwila Transit -Oriented Development Housing Strategies Plan 64 277 Next Steps ■ The City should ensure that it has strong, ongoing relationships with, and proper contact information for, all the mission -driven developers and affordable housing property owner -operators in the City. ■ The City should work with these housing providers to ensure data sharing is possible. It could consider setting up a reporting agreement with these organizations where they provide affordability restriction information and expiration deadlines. Along with strong partnerships with these agencies, tracking this information would allow the City to create a database that monitors upcoming expirations so it can prepare in advance of affordability expirations. ■ The City should ensure it is familiar with the various funding sources that are available to support recapitalization and rehabilitation of its existing multifamily housing stock, including the Low -Income Housing Tax Credit, HUD Funding (such as CDBG or HOME funds), funding opportunities through the Washington State Housing Finance Commission, and funding programs through the Washington State Department of Commerce. B6) Monitor and Track Unregulated Affordable Housing The City of Tukwila could build on the data collected through its rental housing licensing and inspection program to develop a comprehensive understanding of the naturally occurring affordable properties in the City. A good starting point would be to expand the basic information gathered from landlords through the annual licensing process. The next step would be to merge this information with code violations and inspection results collected and ask for rents and rent increases each year. The City could continue to build out the database to include the property's assessed value, information about changes to the property structure (from the King County Assessor's data or permit applications) and begin to track sales or management agency changes at the properties. This type of database would provide the City with a detailed inventory of low-cost market rentals (also called naturally occurring affordable housing or NOAHs) across the City. During summer of 2021, SKHHP will be exploring how to best structure a sub -regional approach to monitoring and tracking unregulated affordable housing as part of the 2020-2021 SKHHP work plan. SKHHP will be putting together a group of stakeholders to strategize the best path forward, this will include identifying goals and priorities, and potential strategies on how to monitor unregulated affordable housing properties across South King County. City of Tukwila Transit -Oriented Development Housing Strategies Plan 278 65 Figure 51. Information to Gather to Build a Rental Property Database Source: ECONorthwest Ba is Information 1 ' 1� " • �� • ► ' �� • ' • Property address • Inspection results and • Monitor for significant • Property size (number of schedules (with particular improvements to older units) attention to any deferred multifamily buildings through • Year built maintenance at the property) permit data to anticipate • Contact information for the • Code violations or complaints repositioning or landlord • Rents redevelopment. • Management company (if applicable) • Rent changes • Monitor property sales and changes to the management agency (if applicable) Once the City has a robust database that allows it to monitor these low-cost market rentals, it can build a framework to track and understand which properties might be primed for sale and redevelopment. The City should look at past redevelopment projects to understand the risk factors specific to Tukwila, but at a minimum, common red flags for redevelopment potential include: • Small property size (e.g., fewer than 10 units) • Low assessed value, ■ Low rents and or lack of rent increases in recent years, ■ Presence of redevelopment nearby, ■ Near amenities or transit, ■ Presence of deferred maintenance or capital repairs (numerous code violations, or numerous complaints), • Non -institutional landlord ■ Nearby properties under common ownership Next Steps: ■ The City should continue to support SKHHP in developing a sub -regional approach to monitoring and tracking unregulated affordable housing. ■ The City could consider dedicating staff resources to create a database of information to track potential low-cost market rentals and track information overtime. B7) Offer Tools and Strategies for Housing Preservation Aligned with Recommendation B6 is the need to help unregulated property owners and smaller landlords maintain and repair their properties. Because regulated affordable housing is so difficult and costly to build, the majority of low-income households live in unregulated affordable housing, often called 'naturally occurring affordable housing' or 'low-cost market rentals.' However, because these housing units are not regulated by a government or community-based lender and subject to inspections and subsidies to maintain the properties, City of Tukwila Transit -Oriented Development Housing Strategies Plan 66 279 they can fall into disrepair. This is especially common if the rents are well below market and the property has deferred maintenance. Deferred maintenance can put a property at risk of being sold for redevelopment because the current property owner may not have the capital or the interest in undergoing major renovations. A new owner, financing the property acquisition and rehabilitation with debt, will need to increase rents to pay for the debt and repairs, putting the existing tenants at risk of displacement. A variety of programs and policies can help unregulated property owners and smaller landlords maintain and repair their properties. Proper ongoing maintenance and capital repairs can help keep deferred maintenance at bay and ensure that existing low-income tenants have safe and stable housing. Housing preservation strategies are most effective in the short-term for keeping older and low- cost housing units at an affordable level. There are numerous programs and policies that can be put into place, as well as partnerships to enhance, to preserve the City's important stock of low- cost market rentals. Next Steps: ■ The City could explore a policy or ordinance that requires landlords to provide advanced notice when they intend to sell a property containing units that rent below a certain income level. If the City has a robust database that allows it to monitor and track redevelopment risk, it can be ready to contact landlords and work with them when they are looking to sell. Strong relationships - not only with these landlords but also with nonprofit affordable housing developers who can be ready to act - will be critical. Advanced notice to sell can be helpful in a fast-moving market when cash buyers and investors are present. The City of Auburn s "Notice of Intent to Sell" is a great example of such a policy.17 Robust discussion is required for policy implementation to determine details such as if the policy would be a mandatory contractual agreement or opt -in for property owners. ■ If funding sources and restrictions allow, the City should consider expanding the Human Services Department's Minor Home Repair Grant program to qualified multifamily property owners. The Department of Community Development should collaborate with the Human Services Department to gauge this program's effectiveness and see if there are opportunities to tweak, expand, or pilot changes in the TIB Station area. B8) Evaluate a Preservation Funding Program in Exchange for Affordability Restrictions Tukwila could work with the King County Housing Authority or South King County Housing and Homelessness Partnership (SKHHP) to establish a pilot program that would offer low-cost loans or grants for property owners to rehabilitate their units in exchange for affordability 17 See Auburn Municipal Code 5.23.060 for more information. City of Tukwila Transit -Oriented Development Housing Strategies Plan 280 67 restrictions. Because the City of Tukwila does not have a housing agency that is already set up to monitor compliance and lend funds, the best course of action is to partner with an agency that already has these programs and policies in place. The potential impact is limited to the extent that current property owners want to operate affordable housing units. A few examples of incentive -based housing preservation and rehabilitation programs are listed below. The City -led programs are typically found at very large cities with sufficient funding and scale to manage a lending program and deploy millions of dollars of capital. Smaller cities tend to partner with regional, non-profit led programs. ■ City -led programs: • The City of Oakland's Preservation Program. • The City of San Francisco's Small Sites Program. • The City of New York's Neighborhood Pillars Program. • Non-profit led programs: • The Regional Equitable Development Initiative (REDI) Fund (operating in the Puget Sound). • The Minnesota Preservation Plus Initiative. • The Network for Oregon Affordable Housing's Oregon Housing Preservation Project. • If the City wanted to establish its own program, it will need to consider many different aspects of program structure and lending terms. A few basic questions include: • Where will funding come from? What is the risk tolerance and investment use allowed for this funding? Will different funders have different repayment terms? • Will the City provide grants or loans? At what terms (interest rates, length of time, repayment terms)? • How will the City monitor compliance with the terms agreed to? Will the City conduct unit inspections to ensure affordability and habitability? • How much funding total, or per unit, would be sufficient? At what affordability levels would the City require units to be restricted? For how long? • How would the City qualify fund recipients (through an application process, a first- come -first-served basis, or some other mechanism)? Would the City prioritize certain locations or property types? Next Steps: ■ The City could engage with regional affordable housing partners through contractual agreements to explore the efficacy and funding sources of a preservation and rehabilitation incentive program for existing housing. • The City could continue partnerships in to establish a regional rehabilitation fund. City of Tukwila Transit -Oriented Development Housing Strategies Plan 68 281 • The City could partner with acquisition funds. These funds stand ready to deploy capital aimed at acquiring and rehabilitating low-cost market rentals and create new, affordable units. B9) Develop TIB Community Economic Development Strategies Results from the public engagement process identified the need for a cohesive community economic development strategy for the TIB. Business owners in the TIB feel that they have had a good working relationship with City of Tukwila economic development staff in the past, but that recent City decisions reflect that lack of a long-term strategy that provides a community vision for the future of businesses in the TIB. The City of Tukwila should identify strategies that provide a vision for the role of businesses in the district and moves toward creating economic opportunity for current and future businesses in the face of change as part of the upcoming Citywide Economic Development Strategy. TIB community economic development strategies should support social and racial equity -based community economic development at the neighborhood level to foster economic opportunity in the TIB. Next Steps: ■ The City should include developing TIB community economic development strategies as part of the upcoming Citywide Economic Development Strategy. • The City should explore grant opportunities to fund the implementation of community economic development strategies that will be developed as part of the forthcoming Citywide Economic Development Strategy. Objective C) Station Area Planning Et Infrastructure C1) Create a TIB Station Area Parking Strategy As the development feasibility analysis identified, parking requirements, structured parking, and recreational space requirements are three most important development standards that impact the ability to build taller buildings with greater residential density. A careful calibration of development standards related to parking and recreational space will determine the feasibility of taller buildings. The Special Height Exception Area in the current code allows up to ten stories in some parcels south of Washington State Route 518 (see Figure 18-3 in the Tukwila Municipal Code). One specific consideration for the City of Tukwila should be develop a district parking strategy to allow shared parking between developments that would enable the feasibility of taller buildings and support phased development of larger sites. The City could also think about how to support shared parking across different developments in the station area north of SR 518. Allowing development projects to share parking requirements between buildings can help support development and more efficiently use land in the station area. City of Tukwila Transit -Oriented Development Housing Strategies Plan 282 69 Next Steps: ■ The City should explore a district parking strategy as part of a development framework for the area south of SR 518. ■ The City should explore allowances in the zoning code to support shared parking between development projects as part of a development framework. C2) Connect the Station Area to Parcels South of SR 518 The City of Tukwila is working negotiate the construction of a highway overpass pedestrian bridge that would connect the TIB Station to the neighborhoods immediately south across SR 518. The red areas of Figure 3 below show the effect that a hypothetical overpass might have on expanding the half -mile walkshed. As noted on page 4, walkshed analyses are typically done automatically through geospatial software using the existing street grids. Because the overpass does not yet exist, this analysis was done manually and is an estimate of potential impacts. The actual alignment and landing of the overpass is yet to be determined. The large parcels to the immediate south of the TIB Station (where the overpass will land) are prime for redevelopment in the coming years. By extending pedestrian access from the BRT and LINK stations to the south of SR 518, this connection would substantially improve mobility throughout the station area and help complete the walkshed in the southeastern portion of the station area. Increasing pedestrian access across SR 518 frees up current long-term and short-term parking lots in this area for residential and commercial development that is more in line with the vision of the TIB and can help meet the housing needs identified in this report. City of Tukwila Transit -Oriented Development Housing Strategies Plan 70 283 Figure 52. Map of TIB Station Area Walkshed with Bike/Ped Highway Overpass •� Ir South 150th Street South 150th Strr<+t South 160th Street Scenario New crossing Baseline • Trip origin New crossing Next Steps: ■ The City should continue to collaborate with the Washington State Department of Transportation (WSDOT) and Sound Transit to improve pedestrian connectivity between current and future transit stations to support transit -oriented development in the area south of SR 518. • The City should collaborate with WSDOT and Sound Transit to explore opportunities for funding through infrastructure funding identified in the American Rescue Plan and a potential forthcoming infrastructure spending bill. City of Tukwila Transit -Oriented Development Housing Strategies Plan 284 71 Implementation Steps In the coming years, implementing this Transit -Oriented Development Housing Strategies Plan will require the City to balance and coordinate its pursuit of actions, funding, and partnerships with its other policy and programmatic priorities. This section outlines an implementation process that will improve success with advancing this Plan's recommendations. Develop and Assign Work Programs The 17 recommendations suggested in this Plan will require varying levels of effort for the City to implement. Each recommendation will require different levels of staff time and resources and will achieve different objectives. While each of these recommendations lies within the City of Tukwila's control, work will span departments and involve meaningful contributions from stakeholders such as City Council, Planning Commission, residents, homeowners, neighborhood associations, advocates, developers (both affordable and market rate), and many others. Additionally, some of the actions in the Transit -Oriented Development Housing Strategies Plan are intended to support enhanced coordination with government agency and non-profit partners. While implementation will take several years, one of the first steps will be to develop a work program and assign tasks. The City will need to assess the varying levels of effort, allocate resources, and examine technological solutions to develop work programs that can help complete the needed analysis and initiate important conversations with these stakeholders. Create Priorities: Accomplish Near Term Recommendations and Begin Work on Longer Term Recommendations Figure 54 identifies recommendations as either near-term or long-term. Many of the near-term recommendations can be achieved through zoning code changes. These recommendations do not generally require high levels of funding, aside from staff time and resources to meet with the community and go through the amendment process. Given that general funds are and will likely remain limited in the coming years due to the effects of the COVID-19 economic recession, prioritizing these types of changes can help to support housing development, generate economic activity, and promote community stability. Recommendations can only be implemented when funding, staff, and other city resources are available. These resources face various competing priorities in the City's larger workplan. Programmatic recommendations that require new assets (staff, funding, or technological solutions) should be given a lower priority given limitations on resources. However, as these recommendations can also have longer lead times, the City could prioritize actions for longer term implementation and impact, should resources become available. The City should also pay attention to which recommendations can be achieved through other types of planning processes, such as the next update of the Housing Element. These actions can be prioritized so the City is ready and prepared when the Housing Element update process City of Tukwila Transit -Oriented Development Housing Strategies Plan 72 285 begins (many will require some lead time to connect with the community, Planning Commission, and City Council). Figure 54 provides an overview of the 17 recommendations highlighted in this Plan. Each recommendation is aligned with its geography (TIB Station Area or Citywide), is suggested as a near-term or long-term action, and has been assessed for its relative impact on the City's staff and resources. In addition, icons are used to denote the type of recommendation, which influences its implementation (Figure 53). Figure 53. Icons used to denote Recommendation Types City of Tukwila Transit -Oriented Development Housing Strategies Plan 286 73 Recommendation Type ril WW Recommendation calls for a zoning or Comprehensive Plan change. Recommendation can be implemented through the Zoning Code and/or through Comprehensive Plan update and code amendment processes. $ Recommendation calls for a new program. Implementation will require staff and or resources to support new or expanded program operations. * ^� 0,i, Recommendation calls for increased partnerships and collaboration. Implementation will focus on enhancing relationships and securing partnerships. City of Tukwila Transit -Oriented Development Housing Strategies Plan 286 73 Figure 54. Recommended Actions and Implementation Considerations 0 a CD Encourage Higher Density Development - CD # Recommended Action Recommendation Type TIB Station Area or Citywide? Near-term or Long -Term? Impact to City Resources Al Modify Unit Mix Requirements El p� W�� TIB Station Area Near Term Moderate staff time A2 Reduce Parking Ratios Ell pE WA TIB Station Area Near Term Moderate staff time A3 Modify Parking Standards for 4- over -1 Development El �� TIB Station Area Near -Term Moderate staff time A4 Adjust Recreational Space Requirements meiN W TIB A Station Near -Term Moderatestaff A5 Reduce Step Back Requirements waw TIB Station Area Near -Term Moderate staff time A6 Promote SiteTIB Assembly for Smaller Parcels MI Station Area Near -Term Moderate staff time Anti -Displacement and Community Stabilization 61 Consider a 12 -TIB year MFTE Program Ea $ `Y Station Area Near -Term Moderate staff time and lost tax revenue for the duration of the program B2 Identify, Opportunities to Increase Homeownership , �^ '•�� $ Citywide Long-term Moderate staff time and program funding B3 Support Community and Faith-BasedModerate Institutions' Efforts to Develop Affordable Housing ,o�, alr Citywide Long-term staff time and program funding B4 Expand Tenant Supports �� ��� $ Citywide Long-term Moderate staff time and program funding City of Tukwila Transit -Oriented Development Housing Strategies Plan 74 287 Objective # Recommended Action Recommendation Type TIB Station Area or Citywide? Near-term or Long -Term? Impact to City Resources B5 Monitor and Track Regulated Affordable Housing ��^� $ '�. Citywide Long-term Some staff time and potential program funding Anti -Displacement and Community Stabilization B6 Monitor and Track Unregulated Affordable Housing $ Citywide Long-term Some staff time and potential program funding B7 Offer Tools and, Strategies for Housing Preservation , �^ 0.-a $ Citywide Long-term Moderate staff time and program funding B8 Evaluate a Preservation Funding Program in Exchange for Affordability Restrictions ��^, $ '0.-a Citywide, TIB Station Area Focus Long-term Moderate staff time and program funding B9 Develop TIB Community Economic Development Strategies Pa $ TIB Station Area Focus Near -Term Moderate staff time and budget for consultant study C1 Create a TIB Station Area Parking Strategy Elld TIB Station Area Long -Term Significant staff time and program funding C2 Connect the Station Area to Parcels South of SR 518 Aakt yi,, $ TIB Station Area Near -Term Significant staff time and program funding City of Tukwila Transit -Oriented Development Housing Strategies Plan 288 75 COUNCIL AGENDA SYNOPSIS Initials fleeting Date Prepared Ig Mayor'r review Council review 9/13/21 NG 9/20/21 NG ITEM INFORMATION ITEM No. 7.D. STAFF SPONSOR: NORA GIERLOFF ORIGINAL AGENDA DATE: 9/13/21 AGENDA ITEM TITLE Zoning Code Amendments for HB 1220 Compliance CATEGORY ❑ Discussion Mtg Date ['Motion Mtg Date ❑ Resolution Mtg Date ® Ordinance Mtg Date 9/20/21 ❑ Bid Award Mtg Date ® Public Hearing Mtg Date 9/13/21 ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ® DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The recently enacted State law HB 1220 requirescitiestopermitindoor emergency shelters, indoor emergency housing, permanent supportive housing and transitional housing in specific zones. Cities may enact local regulations controlling occupancy, spacing, and intensity of use. The Council is being asked to consider and approve the proposed ordinance. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 6/7/21, 8/16/21 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/13/21 9/20/21 MTG. DATE ATTACHMENTS 9/13/21 Informational Memorandum dated 8/10/21 (updated 8/31/21) A. Excerpt of Zoning Code Use Table B. Ordinance in Draft Form C. List of King CountyShelters and Transitional/Supportive Housing D. Minutes from the Planning Commission hearing of 7/22/21 Minutes from the Planning and Community Development Committee meeting of 8/16/21 9/20/21 Final Ordinance 289 290 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING TUKWILA MUNICIPAL CODE (TMC) TITLE 18 TO COMPLY WITH ENGROSSED SECOND SUBSTITUTE HOUSE BILL 1220; ADDING DEFINITIONS, ALLOWED LOCATIONS, AND CRITERIA FOR VARIOUS TYPES OF EMERGENCY, SUPPORTIVE AND TRANSITIONAL HOUSING; AMENDING ORDINANCE NO. 1976, AS CODIFIED AT TMC CHAPTER 18.06; AMENDING TABLE 18-6, "LAND USES ALLOWED BY DISTRICT;" PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in July 2021 the Washington State Legislature enacted House Bill 1220, supporting emergency shelters and housing through local planning and development regulations with an effective date of July 25, 2021; and WHEREAS, Section 3 of HB 1220 contains the following preemption of local zoning authority: A code city shall not prohibit transitional housing or permanent supportive housing in any zones in which residential dwelling units or hotels are allowed. Effective September 30, 2021, a code city shall not prohibit indoor emergency shelters and indoor emergency housing in any zones in which hotels are allowed, except in such cities that have adopted an ordinance authorizing indoor emergency shelters and indoor emergency housing in a majority of zones within a one -mile proximity to transit.; and WHEREAS, the City of Tukwila's municipal code currently contains limited regulations related to the types of housing and shelter activities established in HB 1220; and WHEREAS, the bill does permit cities to impose reasonable occupancy, spacing, and intensity of use requirements on permanent supportive housing, transitional housing, indoor emergency housing, and indoor emergency shelters to protect public health and safety; and CC: Legislative Development\Emergency Housing -Shelters per HB 1220 9-14-21 NG:bjs Page 1 of 6 291 WHEREAS, the City Council desires to develop reasonable occupancy, spacing, and intensity of use requirements for these types of housing to protect public health and safety so long as the conditions do not prevent the siting of a sufficient number of facilities to accommodate the City's projected needs; and WHEREAS, on July 6, 2021, the City's State Environmental Policy Act (SEPA) Responsible Official issued a Determination of Non -Significance on the proposed amendments; and WHEREAS, no comments were received on the City's Determination of Non - Significance on the proposed amendments; and WHEREAS, on July 22, 2021, the Tukwila Planning Commission, following adequate public notice, held a public hearing to receive testimony concerning amending the Tukwila Municipal Code and at that meeting adopted a motion recommending the proposed changes; and WHEREAS, on July 29, 2021, the City was informed by the Washington State Department of Commerce that it had met the Growth Management Act notice requirements under RCW 36.70A.106; and WHEREAS, on September 13, 2021, the Tukwila City Council, following adequate public notice, held a public hearing to receive testimony concerning the recommendations of the Planning Commission; and WHEREAS, based on careful consideration of the facts and law including, without limitation, the public testimony received, the Planning Commission's recommendation dated July 22, 2021 and the Staff Report dated August 10, 2021, the City Council finds that the proposed amendments attached and incorporated herein should be approved as presented; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Findings of Fact. The Tukwila City Council finds as follows: A. The above recitals, set forth as "WHEREAS" clauses, are hereby adopted as Findings of Fact in support of the adoption of this ordinance. B. The amendments that are established below comply with the requirements of the Washington State Growth Management Act and the City of Tukwila's Municipal Code. Section 2. TMC Section Adopted. A new section is hereby added to Tukwila Municipal Code (TMC) Chapter 18.06, "Definitions," as follows: Emergency Housing "Emergency housing" shall have the meaning listed in RCW 36.70A.030. CC: Legislative Development\Emergency Housing -Shelters per HB 1220 9-14-21 NG:bjs 292 Page 2 of 6 Section 3. TMC Section Adopted. A new section is hereby added to TMC Chapter 18.06, "Definitions," as follows: Emergency Shelter "Emergency shelter" shall have the meaning listed in RCW 36.70A.030. Section 4. TMC Section Adopted. A new section is hereby added to TMC Chapter 18.06, "Definitions," as follows: Permanent Supportive Housing "Permanent supportive housing" shall have the meaning listed in RCW 36.70A.030. Section 5. TMC Section Adopted. A new section is hereby added to TMC Chapter 18.06, "Definitions," as follows: Transitional Housing "Transitional housing" means a facility that provides housing, case management, and supportive services to homeless persons or families and that has as its purpose facilitating the movement of homeless persons and families into independent living. Section 6. TMC Chapter 18.06, "Definitions," Amended. Ordinance No. 1976 §16, as currently codified at TMC Section 18.06.743, "Shelter," or as hereafter re -numbered, is hereby amended to read as follows: 18.06.743 Domestic Shelter "Domestic Shelter" means a one- or two -unit residential building providing housing on a short-term basis for victims of abuse and their dependents (children under the age of 18). Section 7. Regulations Established. TMC Section 18.50.250, "Emergency Housing and Emergency Shelter Criteria," is hereby established to read as follows: 18.50.250 Emergency Housing and Emergency Shelter Criteria Emergency housing and emergency shelter facilities are allowed subject to the following criteria: 1. It must be a 24 -hour -a -day facility where beds or rooms are assigned to specific residents for the duration of their stay. 2. On-site services such as laundry, hygiene, meals, case management, and social programs are limited to the residents of the facility and not available for drop-in use by non-residents. 3. The facility must be located within a half mile walking distance of a bus or rail transit stop. CC: Legislative Development\Emergency Housing -Shelters per HB 1220 9-14-21 NG:bjs Page 3 of 6 293 4. Facilities must be at least a half mile from any other emergency housing or emergency shelter, calculated as a radius from the property lines of the site. This distance may be reduced upon the applicant submitting documentation that there is a barrier such as a river or freeway preventing access between the facilities, and the path of travel between them on public roads or trails is at least half a mile. 5. The maximum number of residents in a facility is limited to the general capacity of the building but in no case more than 45. 6. Buildings must have secure entrances staffed 24/7, with individual units only accessible through interior corridors. Section 8. Regulations Established. TMC Section 18.50.260, "Permanent Supportive Housing and Transitional Housing Criteria," is hereby established to read as follows: 18.50.260 Permanent Supportive Housing and Transitional Housing Criteria Permanent supportive housing and transitional housing facilities are allowed subject to the following criteria: 1. On-site services such as laundry, hygiene, meals, case management, and social programs are limited to the residents of the facility and not available for drop-in use by non-residents. 2. The facility must be located within a half mile walking distance of a bus or rail transit stop. 3. Facilities must be at least a half mile from any other permanent supportive housing or transitional housing, calculated as a radius from the property lines of the site. This distance may be reduced upon the applicant submitting documentation that there is a barrier such as a river or freeway preventing access between the facilities, and the path of travel between them on public roads or trails is at least half a mile. 4. The maximum number of residents in a facility is limited to the general capacity of the building but in no case more than 15 in LDR, 30 in MDR, and 45 in HDR or other zones. 5. Buildings must have secure entrances staffed 24/7, with individual units only accessible through interior corridors. Section 9. Regulations Established. TMC Section 18.50.270, "Memorandum of Agreement for Emergency Housing, Emergency Shelter, Permanent Supportive Housing or Transitional Housing," is hereby established to read as follows: 18.50.270 Memorandum of Agreement for Emergency Housing, Emergency Shelter, Permanent Supportive Housing or Transitional Housing Prior to the start of operation, the City and facility operator shall develop and execute a Memorandum of Agreement containing, at a minimum, the following items: CC: Legislative Development\Emergency Housing -Shelters per HB 1220 9-14-21 NG.bjs 294 Page 4 of 6 1. A Good Neighbor Agreement addressing the following items: a. Quiet hours, b. Smoking areas, c. Security procedures, d. Litter, and e. Adequacy of landscaping and screening. 2. A Code of Conduct establishing a set of standards and expectations that residents must agree to follow. 3. A parking plan approved by the City showing that the facility has adequate parking to meet the expected demand from residents, staff, service providers and visitors. Residents may not park off-site and all vehicles must be operational. 4. A coordination plan with both the Police and Fire Departments, including protocols for response to the facility and to facility residents throughout the City and a maximum number of responses threshold for law enforcement services as established by calls for services in TMC Sections 5.60.040 through 5.60.060. If calls for law enforcement services exceed the agreed upon threshold in any given quarter, the facility operator will work with the City to reduce calls below the threshold level. 5. A requirement to provide regular reports to the City's Human Services Program Coordinator on how facilities are meeting performance metrics such as placement of residents into permanent housing or addiction treatment programs. Section 10. Table 18-6, "Land Uses Allowed by District," Amended. "Tablel8-6: Land Uses Allowed by District," as codified in Tukwila Municipal Code Title 18, is hereby amended to add four additional uses and modify the name of one existing use ("Shelter") as set forth below. The amended Tablel8-6 is attached as Exhibit A. Exhibit A — Table 18-6: Land Uses Allowed by District See Table 18-2 for uses allowed in TUC and Figure 18-1 for uses allowed in Shoreline. For properties zoned LDR, MDR and HDR that are designated as Commercial Redevelopment Areas (see figure 18-9 or 18.10), the uses and development standards of the adjacent commercial zone are permitted and shall apply, subject to the specific criteria and procedures defined in TMC 18.60.060 P = Permitted outright; A = Accessory (customarily appurtenant and Incidental to a permitted use) ; C=Conditional (subject to TMC 18.64); U = Unclassified (subject to TMC 78.66); 5 = Special Permission (Administrative approval by the Director) UM NPR HOR MUO O KC NCC RC NCM CA.I u H MCA M TSO Domestic Shelter P P P PP Emergency Housing P38 P38 P38 P38 P38 P38 P38 P38 P38 Emergency Shelter P38 P38 P38 P38 P38 P38 P38 P38 P38 Permanent Supportive Housing P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 Transitional Housing P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 38. Subject to the criteria and conditions at TMC Sections 18.50.250 and 18.50.270. 39. Subject to the criteria and conditions at TMC Sections 18.50.260 and 18.50.270. CC: Legislative Development\Emergency Housing -Shelters per HB 1220 9-14-21 NG:bjs Page 5 of 6 295 Section 11. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 12. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 13. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: Exhibit A, Table 18-6: "Land Uses Allowed by District" CC: Legislative Development\Emergency Housing -Shelters per HB 1220 9-14-21 NG:bjs 296 Page 6 of 6 Exhibit A — Table 18-6: Land Uses Allowed by District See Table 18-2 for uses allowed in TUC and Figure 18-1 for uses allowed in Shoreline. For properties zoned LDR, MDR and HDR that are designated as Commercial Redevelopment Areas (see figure 18-9 or 18-10), the uses and development standards of the adjacent commercial zone are permitted and shall apply, subject to the specific criteria and procedures defined in TMC 18.60.060 P = Permitted outright; A = Accessory (customarily appurtenant and incidental to a permitted use) ; C = Conditional (subject to TMC 18.64); U= Unclassified (subject to TMC 18.66); S =Special Permission (Administrative approval by the Director) LDR MDR HDR MUO 0 RCC NCC RC RCM C/L I LI HI MIC/L MIC/H TV5 TSO PRO Adult day care A A A A A A A P Adult entertainment (subject to location restrictions1) P P P P P P P Airports, landing fields and heliports (except emergency sites) U U U U U U U Amusement Parks C C C C C C P Animal rendering U P Animal shelters and kennels, subject to additional State and local regulations (less than 4 cats/dogs = no permit) C C C C C C Animal Veterinary, including associated temporary indoor boarding; access to an arterial required P P P P P P P P P P Automobile, recreational vehicles or travel trailer or used car sales lots2 P33 P P P P P P Automotive services, gas (outside pumps allowed), washing, body and engine repair shops (enclosed within a building), and alternate fueling station (not wholesale distribution facilities). P34 P34 P P P P P P P P Beauty or barber shops P P P P P P P P P C3 C4 P P Bed and breakfast lodging for not more than twelve guests5 C C C Bed and breakfast lodging (no size limit specified) C P Bicycle repair shops P P P P P P P P P P P P P Billiard or pool rooms P A P P P P P P P Boarding Homes C C Brew Pubs P P C P P P P P P P P P P Bus stations P P P P P P P P P P Cabinet shops or carpenter shops employing less than five people P P P P P P P P Cargo containers (*see also TMC 18.50.060) A&S A&S A&S A&S A&S A&S P P P P P Cement manufacturing U U U U U U Cemeteries and crematories C C C C C C C C C C C C Adopted 2016 — Ordinance No. 2500 Last Amended 2020 — Ordinance No. 2646 Page 1 P = Permitted outright; A = Accessory (customarily appurtenant and incidental to a permitted use) ; C = Conditional (subject to TMC 18.64); U = Unclassified (subject to TMC 18.66); S = Special Permission (Administrative approval by the Director) LDR MDR HDR MUO 0 RCC NCC RC RCM C/L I LI HI MIC/L MIC/H TVS TSO PRO Colleges and universities C C C C C C C C C6 C6 C6 P Commercial laundries p p p p p p p Commercial Parking (Commercial parking is a use of land or structure for the parking of motor vehicles as a commercial enterprise for which hourly, daily, or weekly fees are charged. TMC Section 18.06.613) P7 P7 P7 P7 P7 P8 P8 P8 Computer software development and similar uses P P P P P P P P P P90 P P P Contractor storage yards P P P P P P Continuing care retirement facility C C C C C C C P Convalescent & nursing homes & assisted living facilityfor not more than twelve patients C P P P C P P P P P P Convalescent & nursing homes & assisted living facility for more than twelve patients C C C C C C C P Convention facilities P P P P P P P Correctional institutes U11 U U U Daycare Centers (not home-based) P P P P P P P P P P P P P P P Daycare FamilyHome(FamilyChildCare Home)12 A A A A A A A A A A A Diversion facilities and diversion interim services facilities south of Strander Blvd U Domestic Shelter P P P P P Dormitory C C C A13 A13 A13 A13 A13 A13 A13 A13 A13 A13 A13 Drive-in theatres C C C C C C Dwelling — Detached single family (Includes site built, modular home or new manufactured home). One detached single family dwelling per existing lot permitted in MUO, 0, RCC, NCC, TVS. P P P P P P P P P14 Dwelling- Detached Zero -Lot Line Units P Dwelling- Duplex, triplex or fourplex or townhouse up to four attached units P P14 Dwelling- Townhouses P P14 Dwelling—Multi-family P P15 P14 Dwelling— Multi -family units above office and retail uses P P P P 22/ac P14 Dwelling—Senior citizen housing, including assisted living facility for seniors *see purpose section of chapter, uses sections, and development standards P meeting densityand all other MDR standards P 60/ac P60/ 60/ac P ac P 60/ac P 60/ac C16 100/ ac P14 Dwelling unit—Accessory11 A A A Page 2 P = Permitted outright; A = Accessory (customarily appurtenant and incidental to a permitted use) ; C= Conditional (subject to TMC 18.64); U = Unclassified (subjectto TMC 18.66); S = Special Permission (Administrative a pprcua I by the Director) LDR MDR HDR MUO 0 RCC NCC RC RCM G/LI LI HI MIC/L MIC/H NS TSO PRO Electrical Substation — Distribution C C C C C C C C C C C C C C P Electrical Substation —Transmission/Switching U U U U Electric Vehicle Charging Station — Level land Level 2 A A A P P P P P P P P P P P P P Electric Vehicle Charging Station— Level 3, battery exchange stations, and rapid charging stations. (TMC 18.50.140) A A A A A A P P P P P P P P P P Emergency Housing P38 P38 P38 P38 P38 P38 P38 P38 P38 Emergency Shelter P38 P38 P38 P38 P38 P38 P38 P38 P38 Essential public facilities, except those uses listed separately in any of the other zones U U U U U U U U U Extended -stay hotel P35 P P P P P P Farming and farm -related activities p p Financial, banking, mortgage, other services P P P36 P36 P P P P C3 C4 P P Fire & Police Stations C C C C C C C C C C C C C C C P Fix -it, radio or television repair shops/rental shops P P P P P P P P P Fraternal organizations P P C P P P P P P P P Frozen food lockers for individual or family use P P P P P P P P Garage or carport (private) not exceeding 1,500 sq.ft. on same lot as residence and is subject to the regulations affecting the main building. A A Greenhouses (noncommercial) and storage sheds not exceeding 1,000 A A A A Greenhouses or nurseries (commercial) P P P P p P p p p Hazardous wastetreatment a rd storagefacilities (off-site) subject to compliance with state siting criteria (RCW Chapter70.105) (See TMC 21.08) C C Heavy equipment repair and salvage P P P P P P Helipads, accessory C Home Occupation *see definition and accessory use A A A A A A A A A A Hospitals C C C C C C C C P Hospitals, sanitariums, or similar institutes C Hotels P35 P P P P C C P P Hydroelectric and private utility power generating plants U U U U U U U U Industries involved with etching, film processing, lithography, printing and publishing P P P P P P P P P Internet Data/Telecommunication Centers C P P P P P P P Landfills and excavations which the responsibleofficial, acting pursuant to the State Environmental PolicyAct,determines aresignificant environmental actions U U U U U U U U U U U U U U U Laundries; self -serve, dry cleaning, tailor, dyeing P P P P P P P P P P P P P Libraries, museums, or art galleries (public) C C P P P C P P P P P P P P P P Page 3 P = Permitted outright; A = Accessory (customarily appurtenant and incidental to a permitted use); C = Conditional (subject to TMC 18.64); U = Unclassified (subject to TMC 18.66); S =Special Permission (Administrative approval by the Director) LDR MDR HDR MUO 0 RCC NCC RC RCM C/LI LI HI MIC/L MIC/H NS 130 PRO Manuf./Mobile home park18 C P Manufacturing and industrial uses that have little potential for creating off- site noise, smoke, dust, vibration or other external environmental impacts or pollution: A) Manufacturing, processing and/or packaging pharmaceuticals and related products, such as cosmetics and drugs P19 P P P PP P P P P B) Manufacturing, processing and/or packaging previously prepared materials including, but not limited to, bags, brooms, brushes, canvas, clay, clothing, fur, furniture, glass, ink, paint, paper, plastics, rubber, tile, and wood P19 p P P PP P P P P C) Manufacturing, processing, assembling, packaging and/or repairing electronic, mechanical or precision instruments such as medical and dental equipment, photographicgoods, measurementand control devices, and recording equipment P19 p P P PP P P P P D) Manufacturing, processing, packaging of foods, such as baked goods, beverages, candy, canned or preserved foods, dairy products and byproducts, frozen foods, instantfoods, and meats (no slaughtering) i)) Fermenting and distilling included P P P P ii)) No fermenting and distilling P19 P P P P P Manufacturing and industrial uses that have moderate to substantial potential for creating off-site noise, smoke, dust, vibration or other external environmental impacts: A) Manufacturing, processing and/or assembling chemicals, light metals, plastics, solvents, soaps, wood, coal, glass, enamels, textiles, fabrics, plaster, agricultural products or animal products (no rendering or slaughtering) C CP C P C B) Manufacturing, processing and/or assembling of previously manufactured metals, such as iron and steel fabrication; steel production by electric arc melting, argon oxygen refining, and consumable electrode melting; and similar heavy industrial uses CCP C P C C) Manufacturing, processing and/orassemblingof previously prepared metals including, but not limited to, stamping, dyeirg, shearing or punching of metal, engraving, galvanizing and hand forging C C C PP P P C Page 4 P = Permitted outright; A = Accessory (customarily appurtenant and incidental to a permitted use) ; C =Conditional (subjecttoTMC18.64); U = Unclassified (subject to TMC 18.66); S =Special Permission (Administrative approval by the Director) LDR MDR HDR MUO 0 RCC NCC RC RCM C/L I LI HI MIC/L MIC/H NS T50 PRO D) Manufacturing, processing, assembling and/or packaging of electrical or mechanical equipment, vehicles and machines including, but not limited to, heavy and light machinery, tools, airplanes, boats or other transportation vehicles and equipment P P P P P C E) Heavy metal processes such as smelting, blast furnaces, drop forging or drop hammering C P Manufacturing, refining or storing highly volatile noxious or explosive products (less than tank car lots)such as acids, petroleum products, oil organ, matches, fertilizer or insecticides; except for accessory storage of such materials U U U U Marijuana producers, processors, or retailers (with state issued license) P P P20 Mass transit facilities U U U U U U U U U U U U U U U U Medical and dental laboratories P P P P P P P P P Minor expansion of an existing warehouse 5 Mortician and funeral homes P P P P P P C Motels P P P P C C P P Movie theaters with three or fewer screens P 11 Movie theaters with more than 3 screens S Offices including: medical, dental, government (excluding fire& policestations), professional, administrative, business, e.g. travel, real estate & commercial P23 P P23 P24 P P P P P P9 C10 P25 C26 P P Office or sample room for wholesale or retail sales, with less than 50% storage or warehousing P Outpatient and emergency medical and dental services C3 C4 Park & ride lots C C C C C C C C C C C C Parking areas A A A A A A A A A A A A A A A A Parking areas, for municipal uses and police stations C C C C C C C C C C C C C C C P Parks, trails, picnic areas and playgrounds (public), but not induding amusement parks, golf courses, or commercial recreation P P P P P P P P P P P P P P P P P Pawnbroker/Payday lender C P P P P P Permanent Supportive Housing P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 Planned Shopping Center (mall) P P P P P P P27 Plumbing shops (no tin work or outside storage) P P P P P P P P Radio, television, microwave, or observation stations and towers C C C C C C C C C C C C C C C C Railroad freight or classification yards U U U U Railroad tracks (including lead, spur, loading or storage) P P P P P P Recreation facilities(commercial— indoor) — athletic or health clubs P P P P P P P p C3 p p p Recreation facilities (commercial — indoor), including bowling alleys, skating rinks, shooting ranges C P P P P P P Page 5 P = Permitted outright; A = Accessory (customarily appurtenant and incidental to a permitted use) ; C=Conditional (subject to TTv1C 18.64); U = Unclassified (subjecttoTMC 18.66); 5= Special Permission (Administrative approval bythe Director) LDR MDR HDR MUO 0 RCC NCC RC RCM C/LI U HI MIC/L MIC/H NS TSO PRO Recreation facilities (commercial —outdoor), including golf courses, golf driving ranges, fairgrounds, animal race tracks, sports fields C C C C Recreation facilities (public), including, but not limited to sports fields, community centers and golf courses C C C C C C C C C C C C C C P Recreational area and facilities for employees A A A A A A A A A A A A A Religious facilities with an assembly area less than 750 sq.ft. P P P P P P P P P P P Religious facilities with an assembly area greater than 750 sq.ft. and community center buildings C C C C C C C C C C C Religious facility and community center buildings C C C Removal and processing of sand, gravel, rock, peat, black soil and other natural deposits together with associated structures U U U U U U Rental of vehicles not requiring a commercial driver's license P37 P P P P P P P P Rental of commercial trucks and fleet rentals requiring a commercial driver's license P P P P P P P Research and development facilities P P Residences for security or maintenance personnel A A A A A A A A A A A A A Restaurants including drive through, sit down, cocktail lounges in conjunction with a restaurant P36 P P P P P P P P Restaurants including cocktail lounges in conjunction witha restaurant P P C P Retail sales of furniture appliances, automobile parts and accessories, liquor, lumber/bldg. materials, lawn & garden supplies, farm supplies P P P P P P P P Retail sales, e.g. health/beauty aids/prescription drugs/ food/ha rdware/notions/crafts/supplies/housewares/electronics/ photo-equip/film processing/ books/magazines/stationery/ clothing/shoes/flowers/plants/pets/jewelry/gifts/rec. equip/ sporting goods, and similar items P P P36 P36 P P P P C3 C4 P P Retail sales as part of a planned mixed-use developm entwhere at least50% of gross leasablefloor area development is for office use; no auto-oriented retail sales (e.g., drive-ins, service stations) P P Rock crushing, asphalt or concrete batching or mixing, stone cutting, brick manufacture, marble works, and the assembly of products from the above materials C C P C P C C Sales and rental of heavy machinery and equipment subject to landscaping requirements of TMC Chapter 18.52* P P P P P P P Salvage and wrecking operations P P C Salvage and wrecking operations which are entirely enclosed within a building P P P P Schools and studios for education or self-improvement P P P P P P P P P P9 C10 P28 P P Page 6 P = Permitted outright; A = Accessory (customarily appurtenant and incidental to a permitted use) ; C = Conditional (subject to TMC 18.64); U = Unclassified (subject to TMC 18.66); S =Special Permission (Administrative approval by the Director) LDR MDR HDR MUO 0 RCC NCC RC RCM C/L I LI HI MIC/L MIC/H NS TSO PRO Schools, preschool, elementary, junior & senior high schools (public), and equivalent private schools C C C C C C C C C C C P (public only) Secure community transition facility U Self -storage facilities P P P P P P P P P Sewage lift station U U U U U U U P Stable (private) A30 A30 A30 p Storage (outdoor) of materials allowed to be manufactured or handled within facilities conforming to uses under this chapter; and screened pursuant to TMC Chapter 18.52 p p p p p p p p p Storage (outdoor) of materials is permitted up to a height of 20 feet with a front yard setback of 25 feet, and to a height of 50 feet with a front yard setback of 100 feet; security required P P P C C Storm water - neighborhood detention +treatment facilities U U U U U U U P Storm water pump station U U U U U U U Studios —Art, photography, music, voice and dance P P P P P P P P P Taverns, nightclubs P P p p p P31 P31 p p Telephone exchanges P P P P P P P P P P P P Theaters, except those theaters which constitute "adult entertainment establishments" as defined bythis Zoning Code p p P p p p p P32 Tow -truck operations, subject to all additional State and local regulations P P P P P P P Transfer stations (refuse and garbage) when operated by a public agency U U U U Transitional Housing P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 P39 Truck terminals P P P P P P Utilities, regional C Vehicle storage (no customers onsite, does not include park -and -fly operations) P Warehouse storage and/or wholesale distribution facilities P P P P P P P P Water pump station U U U U U U U P Water utility reservoir and related facilities U U U U U U U Wireless Telecommunications Facilities (*see TMC Ch. 18.58) P P P P P P P P P P P P P P P P P Note: The Director of Community Development will make a determination for uses not specifically listed in the Zoning Code. The Director will consider whether the proposed use is: a. similar in nature to and compatible with other uses permitted out right within a similar zone; and b. Consistent with the stated purpose of the zone; and c. Consistent with the policies of the Tukwila Comprehensive Plan. Page 7 1. Adult entertainment establishments are permitted, subject to the following location restrictions: a. No adult entertainment establishment shall be allowed within the following distances from the following specified uses, areas or zones, whether such uses, areas or zones are located within or outside the City limits: (1) In or within 1,000 feet of any LDR, MDR, HDR, MUO, 0, NCC, RC, RCM or TUC zone districts or any other residentially -zoned property; (2) In or within one-half mile of: (a) Public or private school with curricula equivalent to elementary, junior or senior high schools, or any facility owned or operated by such schools; and (b) Care centers, preschools, nursery schools or other child care facilities; (3) In or within 1,000 feet of: (a) public park, trail or public recreational facility; or (b) church, temple, synagogue or chapel; or (c) public library. b. The distances specified in TMC Section 18.30.020.1.a shall be measured by following a straight line from the nearest point of the property parcel upon which the proposed use is to be located, to the nearest point of the parcel of property or land use district boundary line from which the proposed land use is to be separated. c. No adult entertainment establishment shall be allowed to locate within 1,000 feet of an existing adult entertainment establishment. The distance specified in this section shall be measured by following a straight line between the nearest points of public entry into each establishment. 2. No dismantling of cars or travel trailers or sale of used parts allowed. 3. Retail sales of health and beauty aids, prescription drugs, food, hardware, notions, crafts and craft supplies, housewares, consumer electronics, photo equipment, and film processing, books, magazines, stationery, clothing, shoes, flowers, plants, pets, jewelry, gifts, recreation equipment and sporting goods, and similar items; retail services such as beauty and barber shops, outpatient and emergency medicaUdental services, and recreation/health clubs. Retail sales and services are limited to uses of a type and size that clearly intend to serve other permitted uses and/or the employees of those uses. 4. Retail sales of health and beauty aids, prescription drugs, food, hardware, notions, crafts and craft supplies, housewares, consumer electronics, photo equipment, and film processing, books, magazines, stationery, clothing, shoes, flowers, plants, pets, jewelry, gifts, recreation equipment and sporting goods, and similar items; retail services such as beauty and barber shops, fmancial services, outpatient and emergency medical/dental services, and recreation/health clubs. Retail sales and services are limited to uses of a type and size that clearly intend to serve other permitted uses and/or the employees of those uses. 5. Bed and breakfast facilities, provided: a. the manager/owner must live on-site, b. the maximum number of residents, either permanent or temporary, at any one time is twelve, c. two on-site parking spaces for the owner and permanent residents and one additional on-site parking space is provided for each bedroom rented to customers, d. the maximum length of continuous stay by a guest is 14 days, e. breakfast must be offered on-site to customers, and f. all necessary permits or approvals are obtained from the Health Department. 6. Colleges and universities with primarily vocational curriculum if associated with an established aviation, manufacturing or industrial use. 7. Commercial parking; provided it is either: a. a structured parking facility located within a structure having substantial ground floor retail or commercial activities and designed such that the pedestrian and commercial environments are not negatively impacted by the parking use; or b. a surface parking facility located at least 175 feet from adjacent arterial streets and behind a building that, combined with appropriate Type 1I1 landscaping, provides effective visual screening from adjacent streets. 8. Commercial parking subject to TMC Chapter 18.56, Off -Street Parking and Loading Regulations. Page 8 9. Offices including, but not limited to, software development and similar uses, financial services, schools for professional and vocational education if associated with an established aviation, manufacturing or industrial use, less than 20,000 square feet. This category does not include outpatient medical and dental clinics. 10. Offices including, but not limited to, software development and similar uses, financial services, schools for professional and vocational education if associated with an established aviation, manufacturing or industrial use, 20,000 square feet and over. 11. Correctional institution operated by the City of Tukwila. 12. Family child care homes, provided the facility shall be licensed by the Department of Early Learning or its successor agency and shall provide a safe passenger loading zone. 13. Dormitory as an accessory use to other uses that are otherwise permitted or approved conditional uses such as churches, universities, colleges or schools. 14. Allowed on those lands located in the TSO with underlying zoning of LDR, which immediately adjoin lands located in the City of SeaTac to the east of Interstate 5. Allowed on all other lands in the TSO after a residential design manual with criteria for approval is adopted by ordinance. 15. Dwelling - multi -family units on a lot that does not front on Tukwila International Boulevard South, subject to the HDR requirements of TMC Section 18.50.083, Maximum Building Length, and TMC Section 18.52.060, 2-4, Recreation Space Requirements. 16. Dwelling - Multi -family units (Max. 22.0 units/acre except senior citizen housing which is allowed to 100 units/acre, as a mixed-use development that is non -industrial in nature); must be located on property adjacent to and not greater than 500 feet from the Green River, Tukwila Pond, or Minkler Pond. 17. See TMC Section 18.50.220 for accessory dwelling unit standards. 18. Manufactured/mobile home park, meeting the following requirements: a. the development site shall comprise not less than two contiguous acres; b. overall development density shall not exceed eight dwelling units per acre; c. vehicular access to individual dwelling units shall be from the interior of the park; and d. emergency access shall be subject to the approval of the Tukwila Fire Department. 19. NCC allows businesses that include a retail component in conjunction with their manufacturing operation and meeting other performance standards of Chapter 18.22. These businesses may manufacture, process, assemble and/or package the following: a. foods, including but not limited to baked goods, beverages, candy, canned or preserved foods, dairy products and by products, frozen foods, instant foods and meats (no slaughtering); b. pharmaceuticals and related products such as cosmetics and drugs; c. bags, brooms, brushes, canvas, clay, clothing, fur, furniture, glass, ink, paints, paper, plastics, rubber, tile and wood; d. electronic, mechanical, or precision instruments; e. other manufacturing and assembly of a similar light industrial character; f. industries involved with etching, lithography, printing, and publishing, meeting the City's performance standards and offering their services to the local populace on a walk-in basis; g. businesses that service and repair the above products, that are entirely enclosed within a building, offering their services to the local populace on a walk-in basis and meeting the City's performance standards. 20. Where the underlying zoning is HI or TVS. Page 9 21. Minor expansion of an existing warehouse if the following criteria are met: a. The area of the proposed expansion may not exceed 5% of the floor area of the existing warehouse; b. The proposed expansion will not increase any building dimension that is legally non -conforming; c. Only one minor expansion may be permitted per warehouse in existence as of the date of adoption of the Tukwila South Project Development Agreement; d. The proposed expansion must be constructed within two years of the date of approval; e. The proposed development shall be compatible generally with the surrounding land uses in terms of traffic and pedestrian circulation, building and site design; f. All measures have been taken to minimize the possible adverse impacts the proposed expansion may have on the area in which it is located. 22. Movie theaters with more than three screens if the following criteria are met: a. The applicant must demonstrate through an economic analysis that the theater will not have a significant financial impact on any other theater in Tukwila; b. The proposed development shall be compatible generally with the surrounding land uses in terms of traffic and pedestrian circulation, building and site design; c. The proposed theater must demonstrate substantial conformance with the goals and policies of the Comprehensive Land Use Policy Plan and the Tukwila South Master Plan; d. All measures have been taken to minimize the possible adverse impacts the proposed theater may have on the area in which it is located. 23. Offices, when such offices occupy no more than the first two stories of the building or basement and floor above. 24. Offices, when such offices occupy no more than the first two stories of the building, or basement and floor above, or three stories, in the Urban Redevelopment Area along Tukwila International Boulevard. 25. Offices; must be associated with another permitted use (e.g., administrative offices for a manufacturing company present within the MIC). 26. Offices not associated with other permitted uses and excluding medical/dental clinics, subject to the following location and size restrictions: a. New Office Developments: (1) New office developments shall not exceed 100,000 square feet of gross floor area per lot that was legally established prior to 09/20/2003. (2) No new offices shall be allowed on lots that abut the Duwamish River and are north of the turning basin. The parcels that are ineligible for stand-alone office uses are shown in Figure 18-12. b. An existing office development established prior to 12/11/1995 (the effective date of the Comprehensive Pian) that exceeds the maximum size limitations may be recognized as a conforming Conditional Use under the provisions of this code. An existing office development established prior to 12/11/1995 (the effective date of the Comprehensive Plan) may convert to a stand-alone office use subject to the provisions of this code. 27. Planned shopping center (mall) up to 500,000 square feet. 28. Schools for professional and vocational education if associated with an established aviation, manufacturing or industrial use. 29. Secure community transition facility, subject to the following location restrictions: a. No secure community transition facility shall be allowed within the specified distances from the following uses, areas or zones, whether such uses, areas or zones are located within or outside the City limits: (1) In or within 1,000 feet of any residential zone. Page 10 (2) Adjacent to, immediately across a street or parking lot from, or within the line of sight of a "risk potential activity/facility" as defined in RCW 71.09.020 as amended, that include: (a) Public and private schools; (b) School bus stops; (c) Licensed day care and licensed preschool facilities; (d) Public parks, publicly dedicated trails, and sports fields; (e) Recreational and community centers; (f) Churches, synagogues, temples and mosques; and (g) Public libraries. (3) One mile from any existing secure community transitional facility or correctional institution. b. No secure community transition facility shall be allowed on any isolated parcel which is otherwise considered eligible by applying the criteria listed under TMC 18.38.050-12.a, but is completely surrounded by parcels ineligible for the location of such facilities. c. The distances specified in TMC 18.38.050-12.a shall be measured as specified under Department of Social and Health Services guidelines established pursuant to RCW 71.09.285, which is by following a straight line from the nearest point of the property parcel upon which the secure community transitional facility is to be located, to the nearest point of the parcel of property or land use district boundary line from which the proposed land use is to be separated. d. The parcels eligible for the location of secure community transition facilities by applying the siting criteria listed above and information available as of August 19, 2002, are shown in Figure 18-11, "Eligible Parcels for Location of Secure Community Transition Facilities." Any changes in the development pattern and the location of risk sites/facilities over time shall be taken into consideration to determine if the proposed site meets the siting criteria at the time of the permit application. 30. Private stable, if located not less than 60 feet from front lot line nor less than 30 feet from a side or rear lot line. It shall provide capacity for not more than one horse, mule or pony for each 20,000 square feet of stable and pasture area, but not more than a total of two of the above mentioned animals shall be allowed on the same lot. 31. No night clubs. 32. Theaters for live performances only, not including adult entertainment establishments. 33. Automotive sales must have an enclosed showroom with no outdoor storage of vehicles. Pre-existing legally established uses in the TIB Study Area, as set forth in Figure 18- 60, on December 15, 2020, are exempt from the enclosed showroom requirement, provided the use is limited to the existing parcel(s) currently occupied on that date. Pre-existing legally established automotive sales where existing parking lots abut the public frontage must provide effective visual screening of the parking lot from sidewalks (or street if no sidewalk currently exists) using Type II landscaping when any of the following occurs: an expansion or alteration of the structure, a change of ownership, or when the business is vacated or abandoned for more than 24 consecutive months and a new business is proposed. 34. Allowed; however, if in the TIB Study Area, as set forth in Figure 18-60, the following conditions apply: Outdoor storage of vehicles, tires, or other materials used for service is not permitted. Gas stations are permitted if the pumps and parking are located behind the building, the pumps meet the setback requirements, and the pumps comply with building and fire codes. Queuing lanes are not permitted between buildings and back of sidewalk. Wholesale distribution and storage of fuel (e.g. natural gas, propane, gasoline) are not permitted in the TIB Study Area. Pre-existing legally established automotive service uses with outdoor storage or parking abutting the public frontage must provide effective visual screening of the parking and outdoor stored materials from sidewalks (or street if no sidewalk currently exists) using Type II landscaping when any of the following occurs: an expansion or alteration of the structure, a change of ownership, or when the business is vacated or abandoned for more than 24 consecutive months and a new business is proposed. 35. Allowed if the following are provided: a full-service restaurant and a Class A liquor license, 24-hour staffed reception, all rooms accessed off interior hallways or lobby, and a minimum 90 rooms. 36. Allowed, however if in the TIB Study area, as set forth in Figure 18-60, the following conditions apply: Drive-through facilities are permitted when located behind a building. Queuing lanes are not permitted between buildings and public frontage sidewalks. Where the use is located on a corner or with access to an alley, drive-throughs must exit to a side street or an alley that connects to a side street, where feasible. 37. Automotive rentals must have an enclosed showroom with no outdoor storage of vehicles. Pre-existing legally established uses in the TIB Study Area, as set forth in Figure 18-60, on December 15, 2020, are exempt from the enclosed showroom requirement, provided the use is limited to the existing parcel(s) currently occupied on that date. 38. Subject to the criteria and conditions at TMC 18.50.250 and 18.50.270. 39. Subject to the criteria and conditions at TMC 18.50.260 and 18.50.270. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/13/21 LH ❑ Motion Mtg Date 11 Resolution 9/20/21 LH ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date Mtg Date 9/20/21 SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&'R PIF 11 Police ❑ SPONSOR'S The proposed resolution states that revenues generated by school zone automated traffic SUMMARY cameras, beyond those needed to fully fund the program, should be directed only to school traffic and pedestrian safety initiatives. Staff is also seeking Council approval of 1.25 FTE in Municipal Court and 1.0 in PD for program staffing. REVIEWED BY I Trans&Infrastructure ITEM INFORMATION ITEM No. 7.E. 309 STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL, AGENDA DATE: 9/13/21 AGENDA ITEM TITLE Resolution relating to revenues generated from the use of Automated Traffic Safety Cameras in School Zones and associated Municipal Court and Police Department Staffing request. CATEGORY 11 Discussion 9/13/21 ❑ Motion Mtg Date 11 Resolution ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date Mtg Date 9/20/21 SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&'R PIF 11 Police ❑ SPONSOR'S The proposed resolution states that revenues generated by school zone automated traffic SUMMARY cameras, beyond those needed to fully fund the program, should be directed only to school traffic and pedestrian safety initiatives. Staff is also seeking Council approval of 1.25 FTE in Municipal Court and 1.0 in PD for program staffing. REVIEWED BY I Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: SEAL ❑ LTAC DATE: 8/9/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/13/21 9/20/21 MTG. DATE ATTACHMENTS 9/13/21 Informational Memo dated 8/3/21 (updated 9/7/21) Draft Resolution Minutes from the Transportation & Infrastructure Committee meeting of 8/9/21 9/20/21 Informational Memo (updated after 9/13 Committee of the Whole) Final Resolution 309 310 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM T0: Transportation & Infrastructure Services Committee FROM: Laurel Humphrey, Legislative Analyst DATE: August 3, 2021 (Updated September 14, 2021) SUBJECT: School Zone Automated Traffic Safety Camera Revenue ISSUE The proposed resolution states that revenues generated by school zone automated traffic cameras, beyond those needed to fully fund the program, should be directed only to school traffic and pedestrian safety initiatives. BACKGROUND Ordinance 2612, adopted in August 2019 after a rigorous year-long public meeting and outreach process', authorizes the use of automated traffic safety cameras in school speed zones in accordance with the requirements of Chapter 46.63 RCW. In August 2020 the City Council authorized a contract with NovoaGlobal Inc. for implementation of the program, which is intended to be cost neutral to the City, with personnel, vendor, equipment, and adjudication all covered by program revenues. The pilot program initially proposed to place South. The Community Services & Safety Committee received a program update last month, including a staff recommendation that two additional cameras be placed on 42"d Avenue South. The program will begin this year with the return to in person school. September will serve as an educational phase in with infractions beginning in October. During the August 2020 discussion of the contract, the City Council made clear that the program goal should be behavioral change, not punishment or revenues, with the end result being significantly improved safety for our community members. At that time the Council requested the preparation of a policy that would direct any revenue above the cost of the program be used exclusively for school zone traffic safety improvements, including infrastructure and driver education. There are many unknowns with this pilot program, and staff is recommending this policy direction be captured in a resolution that makes the intent clear but provides future flexibility to adjust as new information becomes available. It is difficult to predict program revenue at this time and the City Council can adjust based on the first year of implementation. Additional Staffing Request Program revenue was always intended to pay the costs of personnel, vendor, and equipment costs as stated in the resolution. Staff is also seeking_Council approval of up to 1.25 FTE for Municipal Court and up to 1.0 FTE for Police Department for staffing relating to this program, to be included in the mid -biennium budget amendment. 1 Extensive background information can be found in the 7/22/19 COW presentation 311 INFORMATIONAL MEMO Page 2 Municipal Court: During the approval process, the Municipal Court informed the Council that, based on communication with colleagues in other jurisdictions with photo enforcement, additional staffing would be needed to support the program to effectively and efficiently process the citations issued by the Police Department and adequately assist the customers who receive the infractions. The estimated expense for supporting this request totals $228,097. The breakdown is as follows: 2021 4th Quarter 1 FTE Court Operations Associate 2021 4th Quarter .25 FTE Court Operations Assistant 2021 Technology Equipment for New FTE $ 23,120 $ 18,520 $ 4,000 Total: $ 45,640 2022 Annual for 1 FTE Court Operations Associate $ 104,346 2022 Annual for .25 FTE Court Operations Associate $ 78,114 Total: $ 182,457 The above figures, excluding the equipment, include salary and estimated benefits. Police Department: The Police Department anticipates additional staffing needs associated with processing citations, with the exact need to be determined as more data is collected from the pilot program implementation. The current request is for staffing approval up to 1.0 FTE, which is an estimated cost of $170,000 per year including salary, benefits, equipment and training. Implementation and Next Steps: The program is currently underway in alignment with the new school year. Two cameras have been placed in the 4500 block of South 144th Street and a 30 -day warning period commenced on September 1. Notices of infractions will begin on October 1, 2021. Earlier this year the Community Services & Safety and Transportation & Infrastructure Committees received preliminary information that the Police Department was conducting analysis of potential additional camera locations on 42nd Avenue South. Per the request of the two Committees, Chief Dreyer will provide information about this proposal for Council discussion during a program implementation update scheduled for the October 11, 2021 Committee of the Whole. ATTACHMENTS Draft resolution 312 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RELATING TO REVENUES GENERATED FROM THE USE OF AUTOMATED TRAFFIC SAFETY CAMERAS IN SCHOOL ZONES. WHEREAS, vehicles speeding through school zones is an ongoing problem of great concern to the Tukwila community; and WHEREAS, the Washington State Legislature has adopted Chapter 46.63 RCW, which authorizes local jurisdictions to use automated traffic safety cameras in school speed zones; and WHEREAS, the Tukwila City Council adopted Ordinance No. 2612, codified at Tukwila Municipal Code Chapter 9.53, authorizing the use of automated traffic safety cameras in school zones; and WHEREAS, the City Council's goal relating to use of the cameras is behavioral change leading to a safer environment for all members of the community; and WHEREAS, the City Council intends that revenues generated by the automated traffic safety cameras be used principally to cover the costs of the enforcement program, with any surplus revenues to be used only to expand efforts to improve traffic and pedestrian safety in school zones; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Revenues generated by automated traffic safety cameras in school zones shall be used to pay the costs of administering the automated traffic safety camera program including, but not limited to, the following: - personnel costs; - vendor costs; and - equipment costs associated with installation, administration, enforcement, operations, maintenance, adjudication, and technology infrastructure security and integration. CC: Legislative Development\Traffic Safety Cameras --Revenues 9-14-21 LH:bjs Page 1 of 2 313 Section 2. Revenues in excess of costs described in Section 1 shall be directed towards school traffic and pedestrian safety, including school zone infrastructure projects and driver education campaigns. Distribution of revenues between school zone infrastructure projects and driver education campaigns shall be evaluated following the first year of school zone automated traffic safety camera implementation. Section 3. Revenues from fines for traffic infractions under Tukwila Municipal Code Chapter 9.53 shall not be diverted to non -traffic -safety purposes. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney CC: Legislative Development\Traffic Safety Cameras --Revenues 9-14-21 LH:bjs 314 Page 2 of 2 COUNCIL AGENDA SYNOPSIS k‘)* 41 Initials ITEM NO. �l' Meeting Date Prepared by Mayor's review Council review iC 9/20/21 3B V:1( 7.F. 1908 ITEM INFORMATION STAFF SPONSOR: JOEL BUSH ORIGINAL AGENDA DATE: 9/20/21 AGENDA ITEM TITLE Municipal Broadband Project - Department of Commerce Grant Request CATEGORY ❑ Discussion Mtg Date 11 Motion Mtg Date 9/20/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ►1 Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S Support submission of a grant application to the Department of Commerce Public Works SUMMARY Broadband Program in the amount of $2,000,000.00 to support Tukwila's Municipal Broadband Project. REVIEWED BY L/ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 8/23/21 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/20/21 MTG. DATE ATTACHMENTS 9/20/21 Informational Memorandum dated 8/20/21 Preliminary Costs Tukwila School District Internet Need Analysis Minutes from the 8/23 Transportation & Infrastructure Services Committee meeting 315 316 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Joel Bush, Chief Technology Officer CC: Mayor Allan Ekberg DATE: August 20, 2021 SUBJECT: Municipal Broadband Project Department of Commerce Grant Request ISSUE Approve the submission of a grant application to the Department of Commerce Public Works Broadband Program for up to $2,000,000 to fund the construction of a municipal LTE network using cellular technology. BACKGROUND The City of Tukwila Municipal Broadband Project will provide true broadband internet to City of Tukwila students and their families while they are within Tukwila city limits. Currently, the Tukwila School District equips 20% of its students with mobile hotspots and 23% of families are enrolled in the Comcast's Internet Essential Program. DISCUSSION Increasing broadband infrastructure will increase equity by reducing Tukwila's digital divide. Specifically, the project will construct monopole sites or small cells that will connect with the City's existing fiber network to provide broadband service to all City of Tukwila students and their families. The investment in municipal broadband will serve a foundation for future smart city investments. FISCAL IMPACT Preliminary cost estimates for this project are between 2,200,000 - $2,650,000. The deployment of a municipal LTE network will also include recurring annual costs of $220,000. $130,000 for maintenance and software and $90,000 for a dedicated internet connection. The total five-year project cost is anticipated to be $3,738,434 for capital and reoccurring expenses. The city has the opportunity to apply for up $2,000,000 in funding from the Department of Commerce for Broadband Construction for capital costs related to the Municipal Broadband Project. No match is required for this funding opportunity. The Department of Commerce Broadband Construction call for projects is currently open. Applications are due by October 1, 2021, with projects awarded in November 2021. This project is not currently funded, but Tukwila staff are in discussions with the Tukwila School District on cost sharing models to minimize financial impact to the City of Tukwila. Staff will also continue to research local, state and federal grants to support this project. RECOMMENDATION Council is being asked to approve the submission of the grant application. Staff will brief the full Council on this grant opportunity and program concept at the September 20, 2021 Regular Meeting. ATTACHMENTS: Preliminary Costs Tukwila School District Internet Need Analysis Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 317 318 City of Tukwila Municipal LTE Project Cost Estimates One Time Cost Services: Description: Network Design, RF engineering, network engineering, installation of rooftops and monopoles, construction services, installation of radios/antenna systems, Installation of core network, commissioning, enablement, optimizing of Radio Network, CPI configuration and compliance, project management for the sites Structural Analysis/Construction Designs, and professional engineering services for permitting/zoning Services: Subtotal Equipment: Description: Extended Cost $946,538 $169,500 $1,116,038 Radio Access Network, gateways, switches, EPC Core, tower equipment, enclosures, custom fab, cabling, CBSDs, sims, end user devices $1,532,864 Equipment: Subtotal $1,532,864 Grand Total Subtotal $2,648,902 Recurring Cost Description: Year 1 - CBSD Licensing / Hardware and Software Maintenance 111,993 Internet Connection 90,000 Year 1 Subtotal 201,993 Year 2 - CBSD Licensing / Hardware and Software Maintenance 126,113 Internet Connection 90,000 Year 2 Subtotal 216,113 Year 3 - CBSD Licensing / Hardware and Software Maintenance 129,826 Internet Connection 90,000 Year 3 Subtotal 219,826 Year 4 - CBSD Licensing / Hardware and Software Maintenance 133,793 Internet Connection 90,000 Year 4 Subtotal 223,793 Year 5 - CBSD Licensing / Hardware and Software Maintenance 137,807 Internet Connection 90,000 Years Subtotal 227,807 Grand Total Subtotal $1,089,532 Grand Total - Equipment/Services/Maintenance/Licensing for five years $3,738,434 319 Tukwila School District Internet Need Analysis `E� Internet Access Need Analysis City of Tukwila -GIS Find address or pkace BRIGHTON Legend Subsidized Internet Service (Heat map) DUNLAP Lar„ Washin RAINIER BEACH BRYN MAWR S ti3Esd St elarti Myer Forest MCMICKEN HEIGHTS .MANGY ARK c.SW 34th St 8 192nd St 320 MilIMPurrty, WA State Parks GIS, Esrt High Hotspot Deployment (Heat map) �- Low Tukwila Empty Conduit Tukwila Empty Conduit and Fiber Tukwila iNet City of Tukwila Property Tukwila School District Property City Limits Transportation & Infrastructure Services Committee Minutes August23, 2021 D. Grant Application: Municipal Broadband Project Staff is seeking Council approval to apply for up to $2,000,000 from the Department of Commerce Public Works Broadband Program to fund construction of a municipal LTE network using cellular technology. Item(s) requiring follow-up. • Reach out to other schools and districts in Tukwila. Committee Recommendation Unanimous Committee approval to apply for grant. Forward discussion to September 13, 2021 Committee of the Whole. II. Miscellaneous The meeting adjourned at 6:10 p.m. Committee Chair Approval Minutes by LH 321 322 COUNCIL AGENDA SYNOPSIS k•)* 41 Initials ITEM NO. �l' Meeting Date Prepared by Mayor's review Council review 9/20/21 Vicky v�V:1(�C 1908 ITEM INFORMATION STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 9/20/21 AGENDA ITEM TITLE 2021 2"d Quarter Financial Report CATEGORY 11 Mtg Discussion Date 9/20/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD 11 Finance ❑ Fire ❑ P&'R ❑ Police ❑ PW SPONSOR'S 2021 2nd Quarter Financial Report SUMMARY REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 8/23/21 COMMITTEE LI ❑ Finance & Governance ❑ Planning & Community Dev. Parks Comm. ❑ Planning Comm. CHAIR: IDAN RECOMMENDATIONS: SPONSOR/ADMIN. Finance COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/20/21 MTG. DATE ATTACHMENTS 9/20/21 Informational Memorandum dated 8/17/21 Minutes from the 8/23 Finance & Governance Committee meeting 323 324 TO: CC: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Finance & Governance Committee Mayor Ekberg FROM: Vicky Carlsen, Finance Director BY: Aaron Williams, Fiscal Manager DATE: August 17, 2021 SUBJECT: 2021 2nd Quarter Financial Summary ISSUE The quarterly financial report summarizes for the City Council the Citywide financial results and highlights significant items or trends. The second quarter financial report is based on data available as of August 6, 2021, for the reporting period ending June 30, 2021. Allocated budgets are calculated based on the patterns of revenue received and expenditures made in the previous year with the current year budget allocated using the same patterns. Additional details can be found in the attached financial reports. DISCUSSION 2020 was an unprecedented year due to the COVID-19 health emergency which negatively impacted local, state, and national economies. The pandemic resulted in stay-at-home orders with businesses closing to in-person activity for several weeks. Unemployment soared and many small businesses closed. While the effects of the pandemic continue to be felt throughout the region into the current fiscal year, there are positive signs throughout the local economy. Unemployment in King County continues to decline as businesses reopen and increase staffing; however, employment remains below pre -pandemic levels. Home prices as well as rents are on the rise; home prices have increased 14.9% compared with the first quarter of 2020. Overall, taxable retail sales tax revenue has increased showing a 21% year -over -year increase. Not all retail sales tax sectors are showing signs of recovery, but the retail trade category shows a 50% year -over -year increase through May, the last month the City has details. Inflation is also on the rise, which will increase the cost of goods and services. The 2021-2022 biennial budget was drafted with the expectation that revenues, in total, would remain below pre -pandemic levels and expenditures were budgeted accordingly. As noted in the financial summaries that follow, some revenue sources are beginning to return to more normal levels, while other revenue sources are still well below pre -pandemic levels. Ongoing revenues for the general fund are at 53% of total budget while ongoing expenditures are at 49% of budget. Highlights for 2021 are as follows: • General Fund revenues total $34.05 million and expenditures total $31.12 million. o Retail sales tax appears to be rebounding with sales tax in April, May, and June all exceeding 2020 levels, and through June, is at 51 % of budget. o Sales tax mitigation payments from the State were reinstated in 2021. The first payment for 2021 is expected to be received in 3rd quarter. 325 INFORMATIONAL MEMO Page 2 o The City received the 2020 allocation of sales tax mitigation in June. o Business license fee revenue is below the allocated budget. This is the first full year that license expiration dates line up with the State expiration date, which is different from prior year patterns. • All General Fund departments are below the allocate budget with the exception of the fire department. o The fire department will require a budget amendment at the end of the year due to significant increase in overtime costs. o Total salaries and benefits are below allocated budget by $717 thousand. Much of the savings comes from vacant full-time positions and extra labor positions in the police, recreation, and public works departments. o Total supplies and services are below allocated budget by $770 thousand. • As a reminder, the general fund ended 2020 with $12.6 million unreserved fund balance, which exceeds reserve policy by approximately $1.1 million. The fund balance policy states that fund balance in the general fund shall equal or exceed 18% of the previous year general fund revenue, exclusive of significant non-operating, non-recurring revenue. • As part of the Public Safety Plan: o Fire Station 52 opened in February o Pickup truck delivered and is being outfitted for the Battalion Chief • Progress on several capital projects, details of which are located later in this report. • Issued $2.85 new debt for Public Works Shops Phase I. • Refunded outstanding 2011 LTGO and 2014 LTGO bonds resulting in total net savings of over $97 thousand in future debt service costs. • As a reminder, unreserved fund balance in the General Fund ended 2020 at $12.6, exceeding reserve policy requirements by $1.1 million, sustaining a healthy financial position. ATTACHMENTS 2nd Quarter 2021 Financial Report • Highlights of 2021 -2nd Quarter • General Fund financial reports • Other Fund financial reports 326 CITY OF TUKWILA 2021 2nd QUARTER FINANCIAL REPORT Highlights 328 General Fund and Contingency (Reserve) Fund Revenue and Expenditures, Ending Fund Balance Through the end of the second quarter, general fund revenue was $34.05 million while general fund expenditures were $31.12 million. The general fund ended 2020 with a fund balance of $12.68 million, which exceeds the reserve policy by approximately $1.10 million. $4Q000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $- $33,700 General Fund 2021 Revenues & Expenditures Budget vs Actual $34,051 $32,608 $31,122 Revenues Expenditures ■ 2021 YTD Budget ■ 2021 YTD Actual 329 General Revenues — Taxes Sales and Use Tax Combined sales and use taxes through the second quarter total $9.4 million, which is $300 thousand under the allocated budget of $9.7 million. Sales taxes were significantly impacted in 2020 by the pandemic and subsequent economic shutdowns in response. Over the past three months sales taxes have been improving with monthly totals near levels received in 2019. 2,500 2,000 43 1,500 c 0 1,000 500 0 Retail Sales Taxes 11111 11l�l� lan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec ■ 2019 ■ 2020 ■ 2021 Property Tax Property tax revenue through the second quarter is $9.3 million, $344 thousand more than the allocated budget of $8.9 million. Aside from a slight delay in receipts during 2020, the pandemic had minimal impact on the property tax revenues. Thousands 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 Property Taxes Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2019 2020 -2021 330 Utility Tax Utility Taxes through the first half of the year totaled $1.98 million, which is $26 thousand below the allocated budget but tracking close to 2019 levels. Thousands 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 Utility Taxes Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2019 -2020 2021 Interfund Utility Tax was $1.4 million through the first half of the year, $49 thousand below the allocated budget. When compared to the same period in the prior year, revenues are $60 thousand higher than 2020. Thousands 2,500 2,000 1,500 1,000 500 0 I nterfund Utility Tax Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2019 2020 2021 331 Gambling Tax Gambling and excise taxes totaled $1.7 million through the first half of the year, which is $416 thousand below the allocated budget. Looking ahead to 3rd quarter, gambling and excise taxes appear to be returning to 2019 levels. Admissions Tax 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Gambling Taxes Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2019 2020 -2021 Admission taxes through the first half of the year total $109 thousand, representing a 67% decline from the same time period of the prior year. Admissions taxes were significantly impacted by COVID-19 with movie theatres remaining closed for much longer than most other businesses. When movie theaters began reopening, admissions tax began to increase. 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 Admission Taxes Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2019 -2020 -2021 332 General Revenues — Licenses and Permits Business Licenses Business License revenue through the second quarter totaled $1.5 million, which is $528 thousand below the allocated budget. With the State taking over the issuing of business licenses in 2019, revenues are more evenly spread throughout the year as opposed to primarily at the start of the year. This occurred as a result of the State setting the expirations of city licenses to align with their state license. Looking at monthly trends, the City averages over $200 thousand in business license revenue. Additionally, a couple of large employers renew in September. If the current trend for collection continues, coupled with receipt from the largest employers, the City should expect to be close to budget by year-end. Thousands 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 Business License Revenue Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2019 2020 2021 Building Permits Revenue from Building Permits and Fees was $919 thousand through the first half of the year which is $30 thousand greater than the allocated budget. 2,500 2,000 43. 1,500 0 1,000 500 0 Building Permits Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2019 2020 2021 333 Ongoing Expenditures Departmental Total Department expenditures through the second quarter were $28.3 million, which is $367 thousand more compared to the first half of the prior year. $10.0 $9.0 $8.0 $7.0 • $6.0 0 0 $5.0 $4.0 $3.0 $2.0 $1.0 $- 0 0 334 $5.0 $4.5 $4.0 $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $- $4.3 $9.3 $3.7 $3.6 Public Works/Streets Departmental Expenditures $8.9 $8.7 $6.5 $6.3 Police Fire $2.4 ■ 2019 ■ 2020 2021 Departmental Expenditures $2.1 $2.0 $1.8 $1.9 $1.6 Parks/Recreation DCD ■ 2019 ■ 2020 ■ 2021 $1.1 $1.1 $1.0 $6.8 $4.5 $4.3 $4.5 Mayor Support By Category Salaries and benefits through the first six months are $21.11 million, which is $717 thousand less than the allocated budget of $21.83 million. All other general fund expenditures were $10.01 million, which is $770 thousand less than the allocated budget of $10.78 million. While all but one department is currently below the allocated budget, there is growing concern that department budgets, in general, are too low and may be unable to absorb necessary costs without a budget amendment. In reviewing expenditures by type, insurance exceeds the annual budget by $84 thousand and utilities category has already expended 68% of the annual budget. Given that the City has 3 new facilities and the vacated fire stations are still owned by the City, it is very likely that the annual utilities budget will be exceeded in the 3rd quarter of 2021. Staff will be closely monitoring departmental budgets and will continue to keep the City Council fully informed of additional budgetary concerns. $25.0 $20.0 $15.0 0 $10.0 $5.0 $- $21.1 General Fund Expenditures- By Category $21.1 $21.1 $12.3 $9.0 $10.0 Salaries and Benefits Supplies and Services ■ 2019 ■ 2020 2021 335 Budget Amendments The list below outlines budget amendments the City Council has already given consensus for and will be included in the final budget amendment at year-end. Council Meeting Date Summary of Budget Amendment 4/5 regular meeting Contract for BHC Consultants for structural plan review.Cost neutralas this is a revenue backed contract. Any increase in • expenditures will also include the same increase in revenue !4/5 regular meeting 1 15/10 COW 5/17 regular meeting - -- 15/24 COW L._._._._._ 15/24 COW 6/14 COW 16/14 COW x•---•---•—•—•-- 6/21 regular meeting 18/2 regular meeting !8/2 regular meeting 336 Contract for Reid Middleton for structural plan review. Cost neutral as this is a revenue backed contract. Any increase in ! expenditures will also include the same increase in revenue Consensus to use new funding (SST) to restore service levels and cover certain contractual obligations. Budget amendment will include increasing both revenue and expenditures by the same amount. Acceptance of Sound Transit System Access grant. Both revenue and expendiitures will be increased by the same amount, net effect of zero Grant contract with King County Dept. of Community and Human Services. Award amount of $115,384 so both revevenue 1 and expenditures will be adjusted, net effect of zero Use of SST funds to complete the transfer of records from the offsite storage location to City Hall. Use of SST is estimated j to be $40k. Again revenue backed so net effect of zero to the general fund BNSF Alternative Access Study for up to $1.25 million Fire advisory Task Force Consulting for up to $80 thousand TDM regional mobility grant award, no effect on general fund Summer Experience & Enrichment for Kids Fund (SEEK) grant, no effect on the general fund as there is no match requiredj Restore before and after school programming, funded by ARPA so both revenue and expenditure budgets will be adjusted Other Funds Capital Projects Funds During the first half of 2021, design was completed for the West Valley Highway/Longacres Way Project. The project will be on ad for construction in the 4th quarter for construction next year. There was also significant construction progress on different projects. The Annual Overlay Program is nearly complete, which will widen and provide two-way traffic to the section of 53rd Avenue S between S 137th Street and 52nd Avenue. The contractor for the Boeing Access over Airport Way Seismic Retrofit Project has demobilized from the project site. This project consisted of: the construction of two approach slabs; strengthening members for the bridge piers; catcher blocks for the bridge girders; and installation of steel columns jackets. The 42nd Avenue S Bridge replacement design has started with the designer collecting information for the Type, Size, and Location Report. The City has conducted outreach for the project with local businesses and the Allentown neighborhood. The City has received grant funding from a couple of sources, including $1.5 million in funding from the Puget Sound Regional Council to complete the design, specifications, and estimate by December 2023, and $12 million from the Local Bridge Program through WSDOT. In 2021, the City received $2.064 million from Sound Transit's System Access Fund for West Valley Highway. Paving of the Green River and Interurban Trail was completed along with demo work on the 116th parcel and site clearing on the former Star Nursery site. Bollards were installed at the TCC parking lot. An art consultant has been retained to support the development of the Utility Box program to include policies and procedures, testing materials, and vendors prior to the launch of the pilot program. Enterprise Funds During the first half of 2021, design was completed for a couple of projects. The Annual Small Drainage Program will have six projects for construction in the second half of 2021. The Macadam Water Upgrade Project will be on ad for construction in the 4th quarter for construction next year. There was also significant construction progress on different projects. The East Marginal Way Outfalls Project is nearing substantial completion, which included a pump station, pervious pavement, and water quality improvements. Construction of Lift Sewer Stations #2, #4, and #12 are in progress. Construction for the Riverton Creek Flap Gate Removal is in progress and estimated to be complete in quarter four. In 2021, the City received $60,000 in a grant for flood reduction from the King County Flood Control District as part of the S 131st Place Drainage Improvements project. 337 338 CITY OF TUKWILA 2021 2nd QUARTER FINANCIAL REPORT General Fund Financial Reports 340 GENERAL FUND REVENUE CITY OF TUKWILA Year to Date as of June 30, 2021 Row SUMMARY BY REVENUE TYPE BUDGET ACTUAL 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 % CHANGE 2021 BDGT VARIANCE - ALLOCATED BDGT % REC'D 2019/2020 2020/2021 1 PROPERTY TAX $ 16,900,000 $ 8,907,171 $ 8,336,935 $ 8,565,413 $ 9,251,751 $ 344,580 55% 3% 8% 2 SALESTAX-RETAIL 17,650,000 9,434,834 9,615,917 8,787,686 9,084,018 (350,816) 51% (9)% 3% 3 SALES TAX -CRIMINAL JUSTICE 575,000 276,400 294,697 288,670 326,068 49,668 57% (2)% 13% 4 ADMISSIONS TAX 600,000 300,000 490,130 327,340 108,709 (191,291) 18% (33)% (67)% 5 UTILITY TAX 3,610,000 2,007,033 1,969,749 2,212,644 1,980,296 (26,737) 55% 12% (11)% 6 INTERFUND UTILITY TAX 2,367,200 1,473,703 1,452,011 1,364,085 1,424,471 (49,232) 60% (6)% 4% 7 GAMBLING & EXCISE TAX 3,336,000 2,126,637 2,024,270 1,707,565 1,710,265 (416,372) 51% (16)% 0% 8 TOTAL GENERAL REVENUE 45,038,200 24,525,778 24,183,709 23,253,402 23,885,578 (640,201) 53% (4)% 3% 9 BUSINESS LICENSES 3,320,000 2,071,054 2,731,089 2,712,868 1,542,351 (528,703) 46% (1)% (43)% 10 RENTAL HOUSING 51,000 41,193 35,685 40,775 45,816 4,623 90% 14% 12% 11 BUILDING PERMITS 2,375,100 889,160 986,560 836,390 918,654 29,495 39% (15)% 10% 12 TOTAL LICENSES AND PERMITS 5,746,100 3,001,406 3,753,334 3,590,033 2,506,821 (494,585) 44% (4)% (30)% 13 SALES TAX MITIGATION - - 433,822 - 882,597 882,597 0% (100)% 0% 14 FRANCHISE FEE 2,625,000 1,375,422 1,387,956 1,398,525 1,341,701 (33,721) 51% 1% (4)% 15 GRANT REVENUE 400,555 83,549 215,424 116,979 227,203 143,654 57% (46)% 94% 16 STATE ENTITLEMENTS 456,500 276,333 241,478 338,675 273,340 (2,992) 60% 40% (19)% 17 INTERGOVERNMENTAL 567,229 498,905 500,588 505,836 502,645 3,740 89% 1% (1)% 18 TOTAL INTERGOVERNMENTAL REVENUE 4,049,284 2,234,209 2,779,267 2,360,015 3,227,487 993,278 80% (15)% 37% 19 GENERAL GOVERNMENT 26,400 14,948 27,441 16,351 17,307 2,359 66% (40)% 6% 20 SECURITY 457,600 163,250 391,273 277,607 475,689 312,438 104% (29)% 71% 21 TRANSPORTATION 44,000 25,060 41,723 980 - (25,060) 0% (98)% (100)% 22 PLAN CHECK AND REVIEW FEES 990,300 596,478 845,172 456,562 448,888 (147,590) 45% (46)% (2)% 23 CULTURE AND REC FEES 397,500 199,130 200,778 59,229 44,263 (154,867) 11% (71)% (25)% 24 TOTAL CHARGES FOR SERVICES 1,915,800 998,866 1,506,387 810,730 986,146 (12,720) 51% (46) % 22% 25 FINES & PENALTIES 160,175 63,998 99,939 72,715 65,276 1,279 41% (27)% (10)% 26 MISC 909,959 681,712 689,416 597,121 280,934 (400,778) 31% (13)% (53)% 27 INDIRECT COST ALLOCATION 2,661,382 1,330,691 1,272,822 1,318,645 1,330,690 (1) 50% 4% 1% 28 TOTAL OTHER INCOME 3,731,516 2,076,401 2,062,176 1,988,480 1,676,901 (399,500) 45% (4)% (16)% 29 TOTAL OPERATING REVENUE 60,480,900 32,836,661 34,284,874 32,002,660 32,282,933 (553,728) 53% (7)% 1% 30 TRANSFERS IN 2,268,817 1,768,817 - - 1,768,817 - 78% 0% 0% 31 TOTAL REVENUE $ 62,749,717 $ 34,605,478 $ 34,284,874 $ 32,002,660 $ 34,051,750 $ (553,728) 54% (0) 0 Percent of year 50% 341 GENERAL FUND CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 Percent of year completed GENERAL FUND CITY OF TUKWILA GENERAL FUND EXPENDITURES 50% Year -to -Date as of June 30, 2021 EXPENDITURES BY DEPARTMENT BUDGET ACTUAL COMPARISON OF RESULTS 1 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) / % CHANGE EXPENDED 20191 2020 2020/ 2021 01 City Council $ 363,618 $ 179,439 $ 183,176 $ 171,186 $ 165,351 $ (14,088) 45% -7% -3% 03 Mayor's Office 2,104,126 1,005,647 1,098,305 1,078,512 950,553 (55,093) 45% -2% -12% 04 Administrative Services 4,984,464 2,394,067 2,267,767 2,106,663 2,259,630 (134,437) 45% -7% 7% 05 Finance 3,049,858 1,723,176 1,376,133 1,386,084 1,435,602 (287,574) 47% 1% 4% 07 Recreation 4,260,543 2,358,852 2,418,949 2,143,753 1,959,762 (399,090) 46% -11% -9% 08 Community Development 4,069,943 1,994,831 1,820,992 1,595,958 1,934,972 (59,860) 48% -12% 21% 09 Municipal Court 1,272,888 652,129 624,178 647,626 610,072 (42,057) 48% 4% -6% 10 Police 18,286,665 9,154,847 9,330,571 8,900,343 8,682,661 (472,186) 47% -5% -2% 11 Fire 12,706,860 6,232,773 6,526,535 6,276,341 6,777,720 544,947 53% -4% 8% 13 Public Works 6,584,325 3,939,159 4,272,814 3,717,430 3,614,155 (325,004) 55% -13% -3% 28 Subtotal 57,683,290 29,634,920 29,919,421 28,023,897 28,390,478 (1,244,441) 49% -6% 1% 20 Dept20 5,462,760 2,973,535 3,400,593 2,068,215 2,731,380 (242,155) 50% -39% 32% Total Expenditures $ 63,146,050 $ 32,608,455 $ 33,320,014 $ 30,092,112 $ 31,121,858 $ (1,486,596) 49% -10% 3% Percent of year completed GENERAL FUND CITY OF TUKWILA GENERAL FUND EXPENDITURES 50% Year -to -Date as of June 30, 2021 Percent of year completed 342 50% SALARIES AND BENEFITS BUDGET ACTUAL COMPARISON OF RESULTS 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) / % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 28,723,860 $ 14,733,266 $ 14,177,655 $ 14,376,560 $ 13,870,995 $ (862,271) 48% 1% -4% 12 Extra Labor 347,528 275,109 339,944 118,475 27,684 (247,425) 8% -65% -77% 13 Overtime 1,218,115 551,367 923,383 520,728 1,064,168 512,801 87% -44% 104% 15 Holiday Pay 515,500 82,610 75,442 63,624 72,268 (10,343) 14% -16% 14% 21 FICA 1,872,655 972,527 924,878 899,048 872,949 (99,578) 47% -3% -3% 22 Pension-LEOFF 899,828 499,140 442,896 587,334 435,536 (63,604) 48% 33% -26% 23 Pension-PERS/PSERS 1,631,377 854,388 878,175 863,764 824,671 (29,717) 51% -2% -5% 24 Industrial Insurance 875,820 473,634 412,785 469,408 467,781 (5,853) 53% 14% 0% 25 Medical & Dental 6,904,119 3,383,384 2,869,798 3,156,066 3,452,060 68,675 50% 10% 9% 26 Unemployment - - 10,400 27,319 20,710 20,710 - 163% -24% 28 Uniform/Clothing 8,525 1,787 1,313 1,094 1,391 (396) 16% -17% 27% Total Salaries & Benefits $ 42,997,327 $ 21,827,212 $ 21,056,668 $ 21,083,421 $ 21,110,213 $ (716,999) 49% 0% 0% Percent of year completed 342 50% SUPPLIES, SERVICES AND CAPITAL BUDGET ACTUAL COMPARISON OF RESULTS I 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) / % CHANGE EXPENDED 2019/ 2020 2020/ 2021 0 Transfers $ 5,462,760 $ 2,973,535 $ 3,400,593 $ 2,068,215 $ 2,731,380 $ (242,155) 50% -39% 32% 31 Supplies 1,055,711 457,833 784,127 350,239 347,842 (109,991) 33% -55% -1% 34 Items Purchased for resale 13,000 11,278 18,029 1,253 983 (10,295) 8% -93% -22% 35 Small Tools 66,450 25,464 59,677 44,048 24,180 (1,284) 36% -26% -45% 41 Professional Services 5,439,071 2,389,041 2,833,659 2,319,573 2,341,038 (48,003) 43% -18% 1% 42 Communication 481,810 238,905 184,439 201,813 206,375 (32,529) 43% 9% 2% 43 Travel 83,196 63,626 106,861 29,925 8,460 (55,166) 10% -72% -72% 44 Advertising 34,750 11,492 10,377 5,545 2,227 (9,265) 6% -47% -60% 45 Rentals and Leases 2,166,137 892,080 1,548,697 652,288 1,019,260 127,179 47% -58% 56% 46 Insurance 1,030,329 1,030,329 889,957 987,671 1,113,881 83,552 108% 11% 13% 47 Public Utilities 1,991,445 1,506,108 1,444,442 1,398,911 1,564,085 57,977 79% -3% 12% 48 Repairs and Maintenance 651,669 310,250 356,616 407,564 192,553 (117,697) 30% 14% -53% 49 Miscellaneous 1,153,730 611,969 580,644 536,153 383,198 (228,772) 33% -8% -29% 64 Machinery & Equipment 518,665 259,333 45,228 5,495 76,184 (183,149) 15% -88% 1287% Total Operating Expenses 20,148,723 10,781,242 12,263,345 9,008,692 10,011,645 (769,597) 50% -27% 11% Total Expenses $ 63,146,050 $ 32,608,455 $ 33,320,014 $ 30,092,112 $ 31,121,858 $ (1,486,596) 49% -10% 3% Percent of year completed 342 50% CITY COUNCIL CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL COMPARISON OF RESULTS 2021 2021 ANNUAL ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries I $ 213,562 $ 108,148 $ 105,441 $ 105,360 $ 106,728 $ (1,420) 50% 0% 1% 21 FICA 16,337 8,270 8,299 8,320 8,454 184 52% 0% 2% 23 Pension-PERS/PSERS 12,604 6,447 6,792 6,798 7,033 587 56% 0% 3% 24 Industrial Insurance 3,022 1,593 1,449 1,540 3,030 1,437 100% 6% 97% 25 Medical & Dental 73,093 34,212 31,149 35,627 36,547 2,335 50% 14% 3% Total Salaries & Benefits 318,618 158,669 153,131 157,645 161,792 3,122 51% 3% 3% 31 Supplies 2,000 1,717 510 1,212 391 (1,327) 20% 138% -68% 41 Professional Services 16,500 2,110 12,893 1,800 - (2,110) 0% -86% -100% 42 Communication 6,000 1,335 2,054 2,406 1,827 492 30% 17% -24% 43 Travel 15,000 14,981 12,078 7,974 461 (14,520) 3% -34% -94% 49 Miscellaneous 5,500 626 2,510 149 880 254 16% -94% 491% Total Operating Expenses 45,000 20,770 30,045 13,541 3,559- (17,211) 8% -55% -74% Total Expenses $ 363,618 $ 179,439 $ 183,176 $ 171,186 $ 165,351 $ (14,088) 45% -7% -3% Percent of year completed 50% 343 Mayor's Office CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) Allocated Budget % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 618,731 $ 315,280 $ 296,348 $ 300,132 $ 308,597 $ (6,683) 50% 1% 3% 12 Extra Labor 5,000 2,500 16,930 3,930 - (2,500) 0% -77% -100% 21 FICA 47,716 26,167 24,144 22,910 23,124 (3,043) 48% -5% 1% 23 Pension-PERS/PSERS 72,416 36,757 37,875 38,279 39,703 2,946 55% 1% 4% 24 Industrial Insurance 2,499 1,443 1,906 1,477 2,036 593 81% -22% 38% 25 Medical & Dental 101,868 47,953 43,616 48,095 50,934 2,981 50% 10% 6% Total Salaries & Benefits 848,230 430,100 420,819 414,822 424,394 (5,706) 50% -1% 2% 31 Supplies 6,000 2,924 9,571 4,269 2,204 (719) 37% -55% -48% 41 Professional Services 1,118,200 488,073 505,110 520,136 432,249 (55,825) 39% 3% -17% 42 Communication - - 109 264 189 189 - 142% -29% 43 Travel 3,500 3,400 6,797 6,464 (331) (3,731) -9% -5% -105 44 Advertising - - 836 277 - - - -67% -100 45 Rentals and Leases 25,896 11,334 16,184 7,790 12,855 1,521 50% -52% 65% 49 Miscellaneous 102,300 69,816 138,879 124,490 78,993 9,177 77% -10% -37% Total Operating Expenses 1,255,896 575,547 677,487 663,689 526,159 (49,388) 42% -2% -21 Total Expenses $ 2,104,126 $ 1,005,647 $ 1,098,305 $ 1,078,512 $ 950,553 $ (55,093) 45% -2% -12% Percent of year completed Mayor's Office DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 Percent of year completed 344 50% BUDGET ACTUAL VARIANCES SUMMARY BY DIVISION Allocated Budget % CHANGE 2021 2021 vs Actuals 2019/ 2020/ ANNUAL ALLOCATED 2019 2020 2021 OVER/(UNDER) EXPENDED 2020 2021 Administration $ 1,159,743 $ 564,532 $ 655,150 $ 643,284 $ 561,743 $ (2,790) 48% -2% -13% Economic Development 304,783 151,675 178,867 170,531 154,916 3,241 51% -5% -9 Attorney 639,600 289,439 264,288 264,696 233,894 (55,545) 37% 0% -12 Total Expenses $ 2,104,126 $ 1,005,647 $ 1,098,305 $ 1,078,512 $ 950,553 $ (55,093) 45% -2% -12% Percent of year completed 344 50% Administrative Services CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE i BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 2,230,322 $ 1,127,711 $ 1,092,715 $ 1,126,224 $ 1,141,605 $ 13,894 51% 3% 1% 12 Extra Labor 47,500 23,750 17,030 6,832 9,875 (13,875) 21% -60% 45% 13 Overtime - - 528 2,392 -- 29% - 353% -100% 21 FICA 170,810 86,780 82,932 84,702 85,546 (1,234) 50% 2% 1% 23 Pension-PERS/PSERS 259,231 130,336 141,624 144,121 142,749 12,413 55% 2% -1% 24 Industrial Insurance 10,789 5,581 5,203 5,642 9,523 3,942 88% 8% 69% 25 Medical & Dental 473,695 232,763 209,767 227,681 236,848 4,084 50% 9% 4% Total Salaries & Benefits 3,192,347 1,606,921 1,549,800 1,597,594 1,626,145 19,224 51% 3% 2% 31 Supplies 44,729 21,188 25,280 14,340 10,686 (10,502) 24% -43% -25% 35 Small Tools 10,000 5,000 11,693 5,488 8,098 3,098 81% -53% 48% 41 Professional Services 924,364 373,058 328,503 291,006 434,914 61,856 47% -11% 49% 42 Communication 256,600 128,300 98,175 89,991 99,978 (28,322) 39% -8% 11% 43 Travel 4,500 2,250 3,674 1,165 - (2,250) 0% -68% -100% 44 Advertising 19,450 10,742 2,312 5,098 2,167 (8,575) 11% 121% -58% 45 Rentals and Leases 177,186 88,530 156,604 20,225 26,383 (62,146) 15% -87% 30% 48 Repairs and Maintenance 33,940 20,585 14,883 18,570 3,297 (17,288) 10% 25% -82% 49 Miscellaneous 321,348 137,493 76,844 63,186 47,962 (89,532) 15% -18% -24% Total Operating Expenses 1,792,117 787,146 717,967 509,069 633,485 (153,661) 35% -29% 24% Total Expenses $ 4,984,464 $ 2,394,067 $ 2,267,767 $ 2,106,663 $ 2,259,630. $ (134,437) 45% -7% 7% Percent of year completed Administrative Services DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 SUMMARY BY DIVISION BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % CHANGE EXPENDED 2019/ 2020 2020/ 2021 Administration $ 231,649 $ 117,029 $ 103,777 $ 109,406 $ 116,972 $ (57) 50% 5% 7% Human Resources 676,782 335,845 378,595 339,613 356,924 21,078 53% -10% 5% Community Services & Engagement 1,434,856 620,604 424,694 485,196 624,271 3,667 44% 14% 29% City Clerk 803,996 401,998 338,773 337,280 395,231 (6,767) 49% 0% 17% Technology& Innovation Services 1,832,381 916,191 1,021,928 835,168 766,233 (149,958) 42% -18% -8% Equity and Social Justice Commission 4,800 2,400 - - - (2,400) 0% - - Total Expenses $ 4,984,464 $ 2,394,067 $ 2,267,767 $ 2,106,663 $ 2,259,630 $ (134,437) 45% -7% 7% Percent of year completed 50% 345 Finance CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 1,139,225 $ 563,238 $ 546,726 $ 563,249 $ 560,230 $ (3,008) 49% 3% -1% 12 Extra Labor - - 9,151 6,391 2,395 2,395 - -30% -63% 13 Overtime 15,000 15,000 20,800 2,508 9,536 (5,464) 64% -88% 280% 21 FICA 88,298 44,012 42,357 43,352 43,254 (758) 49% 2% 0% 23 Pension-PERS/PSERS 134,006 66,450 71,505 73,227 73,613 7,163 55% 2% 1% 24 Industrial lnsurance 5,811 3,194 2,639 2,986 4,883 1,689 84% 13% 64% 25 Medical & Dental 252,518 120,137 103,850 117,067 126,259 6,122 50% 13% 8% Total Salaries & Benefits 1,634,858 812,031 797,027 808,780 820,170 8,139 50% 1% 1% 31 Supplies 15,000 7,471 5,851 3,473 2,885 (4,585) 19% -41% -17% 35 Small Tools 2,000 2,000 1,634 671 308 (1,692) 15% -59% -54% 41 Professional Services 140,000 15,719 12,132 12,262 11,141 (4,579) 8% 1% -9% 42 Communication 2,500 857 240 841 1,562 706 62% 250% 86% 43 Travel 1,000 629 4,496 636 621 (9) 62% -86% -2% 45 Rentals and Leases 5,000 2,436 2,555 2,266 2,334 (101) 47% -11% 3% 46 Insurance 372,500 372,500 346,615 367,903 383,357 10,857 103% 6% 4% 48 Repairs and Maintenance 80,000 71,511 70,569 66,888 64,547 (6,964) 81% -5% -3°% 49 Miscellaneous 297,000 188,022 89,784 122,365 72,492 (115,529) 24% 36% -41% 64 Miscellaneous 500,000 250,000 45,228 - 76,184 (173,816) 15% -100°% - TotalOperatingExpenses 1,415,000 911,144 579,106 577,305 615,432 (295,713) 43% 0% 7% Total Expenses $ 3,049,858 $ 1,723,176 $ 1,376,133 $ 1,386,084 $ 1,435,602 $ (287,574) 47% 1% 4% Percent of year completed 346 50% Recreation CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) / % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 2,106,693 $ 1,119,990 $ 1,036,144 $ 1,088,312 $ 1,008,096 $ (111,894) 48% 5% -7% 12 Extra Labor 213,700 207,900 242,873 91,401 10,868 (197,033) 5% -62% -88% 13 Overtime 468 234 258 1,421 1,394 1,160 298% 452% -2% 21 FICA 177,546 99,937 96,806 89,299 76,568 (23,369) 43% -8% -14% 23 Pension-PERS/PSERS 256,215 140,000 147,971 145,091 130,827 (9,173) 51% -2% -10% 24 Industrial Insurance 73,138 47,734 42,133 35,611 25,258 (22,476) 35% -15% -29% 25 Medical & Dental 568,467 285,528 240,775 272,630 284,234 (1,295) 50% 13% 4% 26 Unemployment - - 646 8,797 8,828 8,828 - 1263% 0% 28 Uniform/Clothing 1,950 - - - 245 245 13% - - Total Salaries & Benefits 3,398,177 1,901,323 1,807,606 1,732,561 1,546,317 (355,007) 46% -4% -11% 31 Supplies 173,850 63,087 101,818 67,732 56,643 (6,444) 33% -33% -16% 34 Items Purchased for resale 13,000 11,278 18,029 1,253 983 (10,295) 8% -93% -22% 35 Small Tools 9,000 4,203 4,152 2,734 5,201 998 58% -34% 90% 41 Professional Services 152,020 77,262 143,837 70,054 46,922 (30,340) 31% -51% -33% 42 Communication 13,500 7,755 7,861 6,925 6,100 (1,655) 45% -12% -12% 43 Travel 500 500 11,619 2,040 - (500) 0% -82% -100% 44 Advertising 12,500 750 7,230 169 60 (690) 0% -98% -65% 45 Rentals and Leases 123,743 44,134 86,648 36,641 63,061 18,927 51% -58% 72% 47 Public Utilities 239,800 169,039 165,588 169,859 179,929 10,890 75% 3% 6% 48 Repairs and Maintenance 36,400 18,866 23,505 13,262 17,031 (1,835) 47% -44% 28% 49 Miscellaneous 69,388 51,321 41,057 40,523 37,515 (13,806) 54% -1% -7% 64 Miscellaneous 18,665 9,333 - - - (9,333) 0% - - Total Operating Expenses 862,366 457,528 611,343 411,192 413,445 (44,083) 48% -33% 1% Total Expenses $ 4,260,543 $ 2,358,852 $ 2,418,949 $ 2,143,753 $ 1,959,762 $ (399,090) 46% -11% -9% Percent of year completed Recreation DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 SUMMARY BY DIVISION BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % % CHANGE EXPENDED 2019/ 2020 2020/ 2021 Administration $ 644,380 $ 275,514 $ 272,969 $ 351,737 $ 373,524 $ 98,010 58% 29% 6% Recreation Administration 485,176 300,458 505,365 396,243 277,546 (22,913) 57% -22% -30% Preschool Program 50,199 27,092 34,793 25,505 21,291 (5,801) 42% -27% -17% Youth Programs 363,271 276,663 158,648 104,129 84,135 (192,528) 23% -34% -19% Teen Programs 192,092 139,649 89,112 58,985 44,808 (94,841) 23% -34% -24% Youth Free Services 124,630 29,950 12,390 28,124 75,399 45,449 60% 127% 168% Wellness & Enrichment 192,471 105,963 148,914 106,827 112,725 6,763 59% -28% 6% Senior Adult Programs 288,175 154,533 170,692 144,465 135,829 (18,704) 47% -15% -6% Community Events & Volunteers 134,328 49,558 58,279 31,113 15,597 (33,962) 12% -47% -50% Rental Operations 266,788 173,024 105,363 82,869 39,239 (133,786) 15% -21% -53% Park Maintenance 1,493,575 813,718 857,181 812,058 777,784 (35,934) 52% -5% -4% Library Advisory Board 4,128 2,064 251 834 328 (1,736) 8% 232% -61% Arts Commission 18,700 9,350 4,129 407 1,558 (7,792) 8% -90% 283% Park Commission 2,630 1,315 863 458 - (1,315) 0% -47% -100% Total Expenses $ 4,260,543 $ 2,358,852 $ 2,418,949 $ 2,143,753 $ 1,959,762 $ (399,090) 46% -11% -9"/ Percent of year completed 50% 347 Community Development CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE i BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) EXPENDED % CHANGE 2019/ 2020 2020/ 2021 11 Salaries $ 2,512,767 $ 1,264,339 $ 1,100,121 $ 1,031,658 $ 1,192,338 $ (72,001) 47% -6% 16% 12 Extra Labor 63,728 37,864 18,872 4,352 - (37,864) 0% -77% -100% 13 Overtime 14,920 6,931 8,095 12,728 3,928 (3,002) 26% 57% -69% 21 FICA 198,243 101,301 85,055 79,735 88,757 (12,545) 45% -6% 11% 23 Pension-PERS/PSERS 300,864 152,947 138,763 134,259 145,860 (7,087) 48% -3% 9% 24 Industrial Insurance 30,334 16,886 10,895 11,540 15,549 (1,337) 51% 6% 35% 25 Medical & Dental 540,631 244,278 195,673 201,759 270,316 26,038 50% 3% 34% 28 Uniform/Clothing 975 500 - 181 270 (230) 28% - 49% Total Salaries & Benefits 3,662,462 1,825,046 1,557,474 1,476,211 1,717,018 (108,029) 47 % 5% 16% 31 Supplies 15,930 7,170 14,835 6,892 9,042 1,872 57% -54% 31% 35 Small Tools 100 - 6 - - - 0% -100% - 41 Professional Services 189,778 59,741 171,507 41,846 164,551 104,809 87% -76% 293% 42 Communication 7,280 3,522 6,661 4,711 4,642 1,120 64% -29% -1% 43 Travel 2,016 2,016 1,505 578 220 (1,796) 11% -62% -62% 44 Advertising 300 - - - - - 0% - - 45 Rentals and Leases 19,058 7,308 8,236 3,747 7,275 (33) 38% -55% 94% 47 Public Utilities 2,500 2,380 - 4,445 - (2,380) 0% - -100% 48 Repairs and Maintenance 54,271 13,359 120 8,496 5,330 (8,029) 10% 6980% -37% 49 Miscellaneous 116,248 74,289 60,647 49,031 26,894 (47,395) 23% -19% -45% Total Operating Expenses 407,481 169,785 263,518 119,747 217,954 48,169 53% -55% 82% Total Expenses $ 4,069,943 $ 1,994,831 $ 1,820,992 $ 1,595,958 $ 1,934,972 $ (59,860) 48% -12% 21% Percent of year completed Community Development DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 SUMMARY BY DIVISION BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % CHANGE EXPENDED 2019/ 2020 2020/ 2021 Administration $ 408,891 $ 199,752 $ 185,478 $ 184,222 $ 239,885 $ 40,133 59% -1% 30% Planning 1,143,560 600,309 665,719 553,044 628,123 27,815 55% -17% 14% Code Enforcement 558,127 259,696 214,679 236,895 164,045 (95,651) 29% 10% -31% Permit Coordination 925,694 446,448 176,568 205,626 337,969 (108,479) 37% 16% 64% Building Division 756,843 358,127 445,611 332,058 448,303 90,176 59% -25% 35% Recycling Program 41,900 4,972 20,876 2,535 18,480 13,508 44% -88% 629% TDM Program 233,178 124,653 111,768 79,748 94,807 (29,846) 41% -29% 19% Planning Commission 1,750 875 294 1,830 3,360 2,485 192% 523% 84% Total Expenses $ 4,069,943 $ 1,994,831 $ 1,820,992 $ 1,595,958 $ 1,934,972 $ (59,860) 48% -12% 21% Percent of year completed 348 50% Municipal Court CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL VARIANCES VARIANCES SUMMARY BY DIVISION 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated vs Actuals OVER/(UNDER) / % CHANGE CHANGE EXPENDED 2019/ 2020 020/ 2021 11 Salaries $ 753,078 $ 379,330 $ 393,795 $ 408,138 $ 367,459 $ (11,871) 49% 4% -10% 13 Overtime 400 400 - 137 - $ 748,398 (400) 0% - -100% 21 FICA 58,251 29,851 29,374 30,279 27,737 294,569 (2,114) 48% 3% -8% 23 Pension-PERS/PSERS 88,395 44,693 50,295 52,019 46,459 $ 624,178 1,765 53% 3% -11% 24 Industrial Insurance 3,862 2,146 2,045 2,178 3,261 1,114 84% 6% 50% 25 Medical & Dental 172,866 86,285 87,036 93,256 86,433 148 50% 7% -7% 26 Unemployment - -_ - 4,298 3,684 3,684 - - -14% Total Salaries & Benefits 1,076,852 542,705. 562,544 590,304 535,032 (7,673) 50% 5% -9% 31 Supplies 20,200 6,452 7,237 4,019 5,520 (932) 27% -44% 37% 35 Small Tools 500 237 4,729 2,722 5,593 5,357 1119% -42% 106% 41 Professional Services 105,180 74,744 35,012 24,833 27,136 (47,609) 26% -29% 9% 42 Communication 14,260 2,451 1,694 2,153 6,220 3,769 44% 27% 189% 43 Travel 3,500 3,500 3,493 2,690 723 (2,777) 21% -23% -73% 45 Rentals and Leases 14,700 7,053 3,364 1,287 1,969 (5,084) 13% -62% 53% 48 Repairs and Maintenance 22,300 1,958 - 1,071 906 (1,053) 4% - -15% 49 Miscellaneous 15,396 13,028 6,105 18,546 26,973 13,945 175% 204% 45% Total Operating Expenses 196,036 109,424 61,634 57,322 75,040 (34,384) 38% -7% 31% Total Expenses $ 1,272,888 $ 652,129 $ 624,178 $ 647,626 $ 610,072 $ (42,057) 48% 4% -6% Percent of year completed Municipal Court DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 Percent of year completed 50% 349 BUDGET ACTUAL VARIANCES SUMMARY BY DIVISION Allocated Budget % % CHANGE 2021 2021 vs Actuals 2019/ 2020/ ANNUAL ALLOCATED 2019 2020 2021 OVER/(UNDER) EXPENDED 2020 2021 Court $ 748,398 $ 357,561 $ 395,699 $ 416,308 $ 440,892 $ 83,331 59% 5% 6% Probation 524,490 294,569 228,479 231,318 169,180 (125,388) 32% 1% -27% Total Expenses $ 1,272,888 $ 652,129 $ 624,178 $ 647,626 $ 610,072 $ (42,057) 48% 4% -6% Percent of year completed 50% 349 Police CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 9,107,811 $ 4,702,669 $ 4,401,724 $ 4,483,613 $ 4,257,426 $ (445,243) 47% 2% -5% 12 Extra Labor 15,600 2,095 21,199 4,039 4,547 2,452 29% -81% 13% 13 Overtime 773,942 332,480 417,905 355,223 453,833 121,353 59% -15% 28% 15 Holiday Pay 250,000 79,831 69,674 60,983 67,281 (12,550) 27% -12% 10% 21 FICA 775,078 400,077 372,512 370,669 362,609 (37,468) 47% 0% -2% 22 Pension-LEOFF 434,359 239,025 227,478 312,133 215,550 (23,475) 50% 37% -31% 23 Pension-PERS/PSERS 198,463 100,911 78,728 84,771 91,751 (9,160) 46% 8% 8% 24 Industrial Insurance 322,660 176,794 132,803 161,969 158,892 (17,902) 49% 22% -2% 25 Medical & Dental 2,235,938 1,088,019 892,651 988,790 1,117,969 29,950 50% 11% 13% 26 Unemployment - - 8,550 11,973 4,705 4,705 - 40% -61% Total Salaries & Benefits 14,113,851 7,121,900 6,623,224 6,834,162 6,734,562 (387,337) 48% 3% -1% 31 Supplies 280,750 120,433 184,120 97,637 93,216 (27,217) 33% -47% -5% 35 Small Tools 15,600 8,100 4,539 87 - (8,100) 0% -98% -100% 41 Professional Services 2,468,259 1,150,834 1,433,871 1,154,143 1,089,590 (61,245) 44% -20% -6% 42 Communication 121,000 63,183 42,571 52,026 53,144 (10,038) 44% 22% 2% 43 Travel 41,880 27,571 44,590 6,844 4,766 (22,805) 11% -85% -30% 44 Advertising 2,500 - - - - - 0% - - 45 Rentals and Leases 748,111 296,939 588,526 267,652 383,340 86,401 51% -55% 43% 46 Insurance 262,001 262,001 241,180 253,357 270,530 8,529 103% 5% 7% 47 Public Utilities 3,585 2,648 4,122 2,372 1,471 (1,178) 41% -42% -38% 48 Repairs and Maintenance 163,987 70,846 95,590 160,846 17,960 (52,886) 11% 68% -89% 49 Miscellaneous 65,141 30,392 68,239 71,217 34,081 3,689 52% 4% -52% Total Operating Expenses 4,172,814 2,032,947 2,707,347 2,066,181 1,948,099 (84,849) 47% -24% -6% Total Expenses $ 18,286,665 $ 9,154,847 $ 9,330,571 $ 8,900,343 $ 8,682,661 $ (472,186) 47% -5% -2% Percent of year completed Police DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 SUMMARY BY DIVISION BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % % CHANGE EXPENDED 2019/ 2020 2020/ 2021 Administration $ 2,622,256 $ 1,516,857 $ 1,284,974 $ 1,388,593 $ 1,333,752 $ (183,105) 51% 8% -4% Patrol 7,725,121 3,648,881 4,523,506 3,595,154 3,719,226 70,345 48% -21% 3% Special Operations 985,868 494,215 340,839 513,284 413,622 (80,592) 42% 51% -19% Support Operations 1,453,842 703,008 611,025 655,095 752,166 49,158 52% 7% 15% Investigations 1,922,464 1,050,697 847,145 983,039 853,171 (197,526) 44% 16% -13% Tukwila Anti -Crime 793,541 368,239 436,086 376,874 299,656 (68,583) 38% -14% -20% Professional Standards 253,124 111,172 177,016 184,475 121,474 10,303 48% 4% -34% Training 261,714 139,164 187,350 127,593 163,566 24,402 62% -32% 28% Traffic 2,268,735 1,122,616 922,630 1,076,237 1,026,028 (96,588) 45% 17% -5% Total Expenses $ 18,286,665 $ 9,154,847 $ 9,330,571 $ 8,900,343 $ 8,682,661 $ (472,186) 47% -5% -2% Percent of year completed 350 50% Fire CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) ./0 CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 7,639,776 $ 3,832,475 $ 3,864,898 $ 3,970,602 $ 3,910,076 $ 77,601 51% 3% -2% 13 Overtime 400,268 183,205 431,549 136,582 587,279 404,074 147% -68% 330% 15 Holiday Pay 265,500 2,780 5,769 2,641 4,987 2,207 2% -54% 89% 21 FICA 155,474 73,876 76,615 69,450 79,331 5,454 51% -9% 14% 22 Pension-LEOFF 465,469 260,116 215,418 275,201 219,986 (40,129) 47% 28% -20% 23 Pension-PERS/PSERS 28,568 15,666 25,625 16,414 16,299 633 57% -36% -1 24 Industrial Insurance 362,825 181,309 184,509 214,310 219,144 37,835 60% 16% 2% 25 Medical & Dental 1,792,318 880,512 757,330 842,771 896,159 15,647 50% 11% 6% Total Salaries & Benefits 11,110,198 5,429,939 5,561,712 5,527,971 5,933,261 503,323 53% -1% 7% 31 Supplies 234,877 112,428 102,197 57,796 61,164 (51,264) 26% -43% 6% 35 Small Tools 13,000 500 25,241 29,232 243 (257) 2% 16% -99% 41 Professional Services 291,870 146,015 162,314 164,198 124,669 (21,346) 43% 1% -24% 42 Communication 32,170 17,154 12,907 19,833 16,015 (1,139) 50% 54% -19% 43 Travel 7,000 5,625 11,204 468 316 (5,309) 5% -96% -32% 45 Rentals and Leases 584,900 244,296 339,407 167,004 295,806 51,509 51% -51% 77% 46 Insurance 180,690 180,690 164,888 173,213 186,572 5,882 103% 5% 8% 47 Public Utilities 73,360 38,223 46,376 51,419 78,984 40,760 108% 11% 54% 48 Repairs and Maintenance 36,921 20,360 20,718 39,235 25,239 4,879 68% 89% -36% 49 Miscellaneous 141,874 37,543 79,571 40,479 55,452 17,909 39% -49% 37% 64 Miscellaneous - - - 5,495 - - - - -100% Total Operating Expenses 1,596,662 802,834 964,823 748,370 844,459 41,625 53% -22% 13% Total Expenses $ 12,706,860 $ 6,232,773 $ 6,526,535 $ 6,276,341 $ 6,777,720 $ 544,947 53% -4% 8% Percent of year completed Fire DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 SUMMARY BY DIVISION BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % CHANGE EXPENDED 2019/ 2020 2020/ 2021 Administration $ 1,235,129 $ 758,672 $ 527,660 $ 638,683 $ 647,498 $ (111,174) 52% 21% 1% Suppression 9,777,570 4,720,370 4,834,758 4,675,577 5,188,480 468,110 53% -3% 11% Prevention & Investigation 812,110 350,485 509,401 392,070 522,190 171,706 64% -23% 33% Training 481,838 204,802 220,576 195,231 235,020 30,218 49% -11% 20% Facilities 110,860 59,540 66,052 62,258 83,773 24,233 76% -6% 35% Special Operations 40,769 12,502 19,182 10,013 5,997 (6,505) 15% -48% -40% Rescue & Emergency Aid 248,584 126,402 134,689 133,376 94,482 (31,919) 38% -1% -29% Emergency Management- 214,218 169,133 279 279 - -21% -100% Total Expenses $ 12,706,860 $ 6,232,773 $ 6,526,535 $ 6,276,341 $ 6,777,720 $ 544,947 53% 4% 8% Percent of year completed 50% 351 Public Works CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of June 30, 2021 SUMMARY BY EXPENDITURE TYPE BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % % CHANGE EXPENDED 2019/ 2020 2020/ 2021 11 Salaries $ 2,401,895 $ 1,320,085 $ 1,339,742 $ 1,299,272 $ 1,018,438 $ (301,647) 42% -3% -22% 12 Extra Labor 2,000 1,000 13,889 1,530 - (1,000) 0% -89% -100% 13 Overtime 13,117 13,117 44,249 9,738 8,197 (4,920) 62% -78% -16% 21 FICA 184,902 102,256 106,783 100,333 77,570 (24,686) 42% -6% -23% 23 Pension-PERS/PSERS 280,615 160,181 178,997 168,787 130,377 (29,804) 46% -6% -23% 24 Industrial Insurance 60,880 36,953 29,202 32,156 26,206 (10,747) 43% 10% -19% 25 Medical & Dental 692,725 363,698 307,951 328,391 346,363 (17,335) 50% 7% 5% 26 Unemployment - - 1,205 2,250 3,494 3,494 - 87% 55% 28 Uniform/Clothing 5,600 1,287 1,313 912 876 (411) 16% -31% -4% Total Salaries & Benefits 3,641,734 1,998,577 2,023,332 1,943,370 1,611,521 (387,055) 44% -4% -17% 31 Supplies 262,375 114,963 332,708 92,870 106,090 (8,873) 40% -72% 14% 35 Small Tools 16,250 5,424 7,684 3,113 4,737 (688) 29% -59% 52% 41 Professional Services 32,900 1,483 28,479 39,296 9,867 8,384 30% 38% -75% 42 Communication 28,500 14,348 12,165 22,663 16,697 2,350 59% 86% -26% 43 Travel 4,300 3,153 7,405 1,065 1,683 (1,470) 39% -86% 58% 45 Rentals and Leases 467,543 190,051 347,172 145,677 226,236 36,184 48% -58% 55% 46 Insurance 215,138 215,138 137,274 193,198 273,422 58,284 127% 41% 42% 47 Public Utilities 1,672,200 1,293,818 1,228,357 1,170,817 1,303,702 9,884 78% -5% 11% 48 Repairs and Maintenance 223,850 92,766 131,230 99,196 58,245 (34,521) 26% -24% -41% 49 Miscellaneous 19,535 9,438 17,008 6,167 1,955 (7,483) 10% -64% -68% Total Operating Expenses 2,942,591 1,940,582 2,249,482 1,774,060 2,002,633 62,052 68% -21% 13% Total Expenses $ 6,584,325 $ 3,939,159 $ 4,272,814 $ 3,717,430 $ 3,614,155 $ (325,004) 55% -13% .3% Percent of year completed Public Works DIVISION SUMMARY 50% Year -to -Date as of June 30, 2021 SUMMARY BY DIVISION BUDGET ACTUAL VARIANCES 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 Allocated Budget vs Actuals OVER/(UNDER) % % CHANGE EXPENDED 2019/ 2020 2020/ 2021 Administration $ 624,536 $ 366,820 $ 283,150 $ 299,453 $ 284,501 $ (82,320) 46% 6% -5% Maintenance Administration 402,877 205,801 178,108 186,954 195,549 (10,252) 49% 5% 5% Engineering 557,785 257,100 295,721 279,059 138,884 (118,216) 25% -6% -50% Development Services 11,139 10,084 262,301 161,995 21,882 11,798 196% -38% -86% Facilities Maintenance 2,024,808 1,147,728 879,078 938,240 1,031,959 (115,770) 51% 7% 10% Street Maintenance 2,963,180 1,951,626 2,374,455 1,851,730 1,941,381 (10,245) 66% -22% 5% Total Expenses $ 6,584,325 $ 3,939,159 $ 4,272,814 $ 3,717,430 $ 3,614,155 $ (325,004) 55% -13% -3% Percent of year completed 352 50% CITY OF TUKWILA 2021 2nd QUARTER FINANCIAL REPORT Other Funds Financial Reports 354 City of Tukwila Contingency Fund 105 Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue Investment earnings $ 20,000 $ 2,321 $ (17,679) 11.6% Total Miscellaneous Revenue 20,000 2,321 (17,679) 11.6% Transfers in Total Revenues 20,000 2,321 (17,679) 11.6% EXPENDITURES: Transfers Out Total Expenditures Change in fund balances Beginning Fund Balance 20,000 2,321 7,101,978 6,954,250 (17,679) 11.6% Ending Fund Balance $ 7,121,978 $ 6,956,572 $ (17,679) 97.7% 355 City of Tukwila Drug Seizure Fund 109 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue Investment earnings $ 500 $ - $ (500) Seizure Revenue 60,000 300,000 240,000 Other - 68,741 68,741 Total Miscellaneous Revenue 0.0% 500.0% 60,500 368,741 308,241 609.5% Total Revenues 60,500 368,741 308,241 609.5% EXPENDITURES: 31 Office & Operating Supplies 35 Small Tools & Minor Equipment 41 Professional Services 43 Travel 49 Miscellaneous 6" Capital Outlay 40,000 9,188 (30,812) 1,907 1,907 100,000 (100,000) 1,781 1,781 13,069 13,069 60,000 58,881 23.0% 0.0% (1,119) 98.1% Total Expenditures 200,000 84,826 (115,174) 42.4% Change in fund balances Beginning Fund Balance (139,500) 283,914 423,414 -203.5% 333,243 331,534 Ending Fund Balance $ 193,743 $ 615,448 $ 423,414 317.7% 356 City of Tukwila Hotel/Motel Tax Fund 101 Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: General Revenue Hotel/Motel Taxes Total General Revenue $ 400,000 $ 143,708 $ (256,292) 35.9% 400,000 143,708 (256,292) 35.9% Miscellaneous Revenue Investment earnings 6,000 906 (5,094) 15.1% Total Miscellaneous Revenue 6,000 906 (5,094) 15.1% Total Revenues 406,000 144,614 (261,386) 35.6% EXPENDITURES: 11 Salaries 2* Personnel Benefits 31 Office and operating supplies 41 Professional Services 43 Travel 44 Advertising 49 Miscellaneous Indirect Cost Allocation 59,674 30,641 (29,033) 51.3% 19,126 10,045 (9,081) 52.5% 5,000 285 (4,715) 5.7% 675,000 105,519 (569,481) 15.6% 10,000 46 (9,954) 0.5% 250,000 79,353 (170,647) 31.7% 58,000 3,875 (54,125) 6.7% 24,981 12,489 (12,492) 50.0% Total Expenditures 1,101,781 242,253 (859,528) 22.0% Change in fund balances Beginning Fund Balance (695,781) (97,639) 1,742,844 1,712,389 598,142 14.0% Ending Fund Balance $ 1,047,063 $ 1,614,750 $ 598,142 154.2% 357 City of Tukwila Debt Service Funds 2XX - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue Investment earnings Total Miscellaneous Revenue Transfers In Contributions SCORE Proceeds from refunded debt $ 2,000 $ 147 $ (1,853) 7.3% 2,000 147 (1,853) 7.3% 4,003,443 376,895 2,001,721 3,870,500 (2,001,721) (376,895) 3,870,500 50.0% 0.0% Total Revenues 4,382,338 5,872,368 1,490,030 134.0% EXPENDITURES: 71 Debt Service Principal 2,321,936 4,043,258 1,721,321 83 Debt Service Interest 2,418,401 1,127,654 (1,290,748) 84 Debt Issue Costs - 40,500 40,500 174.1% 46.6% Total Expenditures 4,740,338 5,211,411 471,073 109.9% Change in fund balances Beginning Fund Balance (358,000) 660,957 381,630 421,095 1,018,957 -184.6% Ending Fund Balance $ 23,630 $ 1,082,052 $ 1,018,957 4579.2% 358 City of Tukwila Debt Service UTGO - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: General Revenue Property Taxes $ 3,605,000 $ 2,101,454 $ (1,503,546) 58.3% Total General Revenue 3,605,000 2,101,454 (1,503,546) 58.3% Total Revenues 3,605,000 2,101,454 (1,503,546) 58.3% EXPENDITURES: 71 Debt Service Principal 83 Debt Service Interest/Misc Fees 960,000 2,642,975 1,321,488 (960,000) (1,321,488) 0.0% 50.0% Total Expenditures 3,602,975 1,321,488 (2,281,488) 36.7% Change in fund balances Beginning Fund Balance 2,025 779,966 76,339 9,959 777,941 38516.9% Ending Fund Balance $ 78,364 $ 789,925 $ 777,941 1008.0% 359 City of Tukwila Debt Service LID, Guaranty Funds - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue LID Assesment Interest $ 159,000 $ 12,896 $ (146,104) 8.1% LID Assesment Principal 445,000 (445,000) 0.0% Total Miscellaneous Revenue 604,000 12,896 (591,104) 2.1% Total Revenues 604,000 12,896 (591,104) 2.1% EXPENDITURES: 71 Debt Service Principal 83 Debt Service Interest/Misc Fees 445,000 370,000 203,588 177,713 (75,000) 83.1% (25,876) 87.3% Total Expenditures 648,588 547,713 (100,876) 84.4% Change in fund balances Beginning Fund Balance (44,588) (534,817) 1,411,510 1,343,385 (490,229) 1199.5% Ending Fund Balance $ 1,366,922 $ 808,568 $ (490,229) 59.2% 360 City of Tukwila Street Fund 103 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Intergovernmental Revenue State Entitlements - MVFT Cities $ 200,000 $ 132,193 $ (67,807) 66.1% Total Intergovernmental Revenue 200,000 132,193 (67,807) 66.1% Miscellaneous Revenue Charges for services 369,000 (369,000) 0.0% Investment earnings 20,000 261 (19,739) 1.3% Total Miscellaneous Revenue 389,000 261 (388,739) 0.1% Total Revenues 589,000 132,454 (456,546) 22.5% EXPENDITURES: 11 Salaries 2* Benefits 31 Office and Operating Supplies 41 Professional Services 6* Capital outlay 369,000 9,365 4,420 17,735 1,440 21,964 9,365 4,420 17,735 1,440 (347,036) 6.0% Total Expenditures 369,000 54,923 (314,077) 14.9% Change in fund balances Beginning Fund Balance 220,000 77,531 (142,469) 35.2% 114,810 504,912 Ending Fund Balance $ 334,810 $ 582,443 $ (142,469) 174.0% 361 City of Tukwila Arterial Street Fund 104 Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: General Revenue Parking Tax $ 250,000 $ 148,642 $ Solid Waste Utility Tax 650,000 423,338 MVFT Cities 110,000 68,005 Real Estate Excise Taxes 500,000 394,994 (101,358) (226,662) (41,995) (105,006) 59.5% 65.1% 61.8% 79.0% Total General Revenue 1,510,000 1,034,979 (475,021) 68.5% Charges for Sevices Traffic Impact Fees 303,000 156,466 (146,534) 51.6% Total Charges for Services 303,000 156,466 (146,534) 51.6% Intergovernmental Revenue Federal Grants State Grants Total Charges for Services 882,000 600,611 2,326,000 (281,389) (2,326,000) 68.1% 0.0% 3,208,000 600,611 (2,607,389) 18.7% Miscellaneous Revenue Investment earnings 30,000 155 (29,845) 0.5% Contributions/Donations 30,000 22,400 (7,600) 74.7% Total Miscellaneous Revenue 60,000 22,555 (37,445) 37.6% Transfers In 1,400,000 700,000 (700,000) 50.0% Total Revenues 6,481,000 2,514,612 (3,966,388) 38.8% EXPENDITURES: 11 Salaries 2* Benefits 31 Office and Operating Supplies 35 Small Tools and Minor Equipment 41 Professional Services 44 Advertising 48 Repairs and Maintenance Total Operating Expenses Capital Expenses 6* Capital Outlay 242,843 83,458 821,000 1,610,000 166,466 (76,377) 54,491 (28,967) 421 421 22,020 22,020 286,486 (534,514) 1,225 1,225 793,665 (816,335) 68.5% 65.3% 34.9% 49.3% 2,757,301 1,324,775 4,108,000 347,611 (1,432,526) 48.0% (3,760,389) 8.5% 4,108,000 347,611 (3,760,389) 8.5% Total Expenditures 6,865,301 1,672,386 (5,192,915) 24.4% Change in fund balances Beginning Fund Balance (384,301) 842,227 1,226,528 -219.2% 1,327,257 1,419,190 Ending Fund Balance $ 942,956 $ 2,261,417 $ 1,226,528 239.8% 362 City of Tukwila Land Acquisition, Rec and Park Development Fund 301 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: General Revenue Excess Prop Tax Levy - Dwmsh Hill $ 304,000 $ 114,894 $ (189,106) 37.8% Real Estate Excise Taxes - 79,419 79,419 Total General Revenue 304,000 194,312 (109,688) 63.9% Fees and Penalties Park Impact Fees Total Fees and Penalties Intergovernmental Revenue State Grants- Duwamish Hill Preserve Total Charges for Services Miscellaneous Revenue Investment earnings Total Miscellaneous Revenue 101,000 31,756 (69,244) 31.4% 101,000 31,756 1,500, 000 (69,244) 31.4% (1,500,000) 0.0% 1,500,000 5,000 1,015 (1,500,000) 0.0% (3,985) 20.3% 5,000 1,015 Transfers In 32,800 (3,985) 20.3% (32,800) 0.0% Total Revenues 1,942,800 227,084 (1,715,716) 11.7% EXPENDITURES: 11 Salaries 2* Benefits 31 Office and Operating Supplies 41 Professional Services 49 Miscellaneous Total Operating Expenses Capital Expenses 6* Capital Outlay 239,000 2,526 2,526 512 512 1,178 1,178 59,054 (179,946) 2,101 2,101 24.7% 239,000 65,371 2,266,000 (173,629) 27.4% (2,266,000) 0.0% 2,266,000 (2,266,000) 0.0% Total Expenditures 2,505,000 65,371 (2,439,629) 2.6% Change in fund balances Beginning Fund Balance Ending Fund Balance (562,200) 161,713 2,171, 922 1,767,280 723,913 -28.8% $ 1,609,722 $ 1,928,992 $ 723,913 119.8% 363 City of Tukwila Facility Replacement Fund 302 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue Investment earnings $ 10,000 $ 1,332 $ (8,668) 13.3% Total Miscellaneous Revenue 10,000 1,332 (8,668) 13.3% Sale of Capital Assets 400,000 (400,000) 0.0% Total Revenues 410,000 1,332 (408,668) 0.3% EXPENDITURES: 41 Professional Services 35,000 7,367 (27,633) 21.0% 47 Public Utility Services - 11,181 11,181 Total Operating Expenses 35,000 18,548 (16,452) 53.0% Transfers Out 1,200,000 700,000 (500,000) 58.3% Total Expenditures 1,235,000 718,548 (516,452) 58.2% Change in fund balances Beginning Fund Balance (825,000) (717,216) 1,835,169 4,407,054 107,784 86.9% Ending Fund Balance $ 1,010,169 $ 3,689,838 $ 107,784 365.3% 364 City of Tukwila General Governmnet Improvements Fund 303 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue Investment earnings $ 500 $ 319 $ (181) 63.8% Total Miscellaneous Revenue 500 319 (181) 63.8% Transfers In 300,000 150,000 (150,000) 50.0% Total Revenues 300,500 150,319 (150,181) 50.0% EXPENDITURES: 2* Benefits (31) (31) 41 Professional Services 90,000 (90,000) 0.0% 48 Repairs and Maintenance - 6,177 6,177 Total Operating Expenses 90,000 6,146 (83,854) 6.8% Capital Expenses 65 Capital Outlay Total Capital Expenses 150,000 (150,000) 0.0% 150,000 (150,000) 0.0% Total Expenditures 240,000 6,146 (233,854) 2.6% Change in fund balances Beginning Fund Balance 60,500 144,173 500,021 512,648 83,673 238.3% Ending Fund Balance $ 560,521 $ 656,821 $ 83,673 117.2% 365 City of Tukwila Fire Impact Fees Fund 304- Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Charges for Sevices Fire Impact Fees $ 300,000 $ 18,194 $ (281,806) 6.1% Total Charges for Services 300,000 18,194 (281,806) 6.1 % Miscellaneous Revenue Investment earnings Total Miscellaneous Revenue 500 (500) 0.0% 500 (500) 0.0% Total Revenues 300,500 18,194 (282,306) 6.1% EXPENDITURES: Transfers Out 300,000 (300,000) 0.0% Total Expenditures 300,000 (300,000) 0.0% Change in fund balances 500 18,194 17,694 3638.7% Beginning Fund Balance 9,259 Ending Fund Balance $ 9,759 $ 18,194 $ 17,694 186.4% 366 City of Tukwila Public Safety Plan Fund 305- Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: General Revenue Mitigation Fees (Tukwila South) $ 300,000 $ - $ (300,000) 0.0% Excise Tax 500,000 315,575 (184,425) 63.1% Total Intergovernmental Revenue 800,000 Miscellaneous Revenue Investment earnings Proceeds from sales of Capital Assets Total Miscellaneous Revenue 315,575 (484,425) 39.4% 40,000 1,302 5,565,000 (38,698) (5,565,000) 3.3% 0.0% 5,605,000 1,302 Transfers In 300,000 (5,603,698) 0.0% (300,000) 0.0% Total Revenues 6,705,000 316,877 (6,388,123) 4.7% EXPENDITURES: 35 Small Tools and Minor Equipment 41 Professional Services 42 Communication 47 Public Utility Services 6* Capital Outlay Transfer Out 174,000 725,000 6,916 2,200 8,933 8,521 1,265,983 (167,084) 2,200 8,933 8,521 540,983 4.0% 174.6% 899,000 1,292,552 2,068,817 1,068,817 393,552 143.8% (1,000,000) 51.7% Total Expenditures 2,967,817 2,361,369 (606,448) 79.6% Change in fund balances Beginning Fund Balance 3,737,183 (2,044,492) 147,873 3,164,263 (5,781,675) -54.7% Ending Fund Balance $ 3,885,056 $ 1,119,771 $ (5,781,675) 28.8% 367 City of Tukwila City Facilities Fund 306- Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue Bond proceeds Investment earnings Total Miscellaneous Revenue $ 2,850,000 $ 2,850,000 $ - 2,268 2,268 100.0% 2,850,000 2,852,268 2,268 100.1% Transfers In 600,000 0 (600,000) 0.0% Total Revenues 3,450,000 2,852,268 (597,732) 82.7% EXPENDITURES: 41 Professional Services 44 Advertising 6* Capital Outlay 84 Debt Issue Costs Transfer Out Indirect Cost Allocation 600,000 7,062,408 927,222 (600,000) 0.0% (6,135,186) 13.1% 7,662,408 927,222 (6,735,186) 12.1% Total Expenditures 7,662,408 927,222 (6,735,186) 12.1% Change in fund balances Beginning Fund Balance (4,212,408) 1,925,046 4,249,144 5,000,862 6,137,454 -45.7% Ending Fund Balance $ 36,736 $ 6,925,908 $ 6,137,454 18853.2% 368 City of Tukwila Water Fund 401 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Charges for Services Water Sales $ 6,664,000 $ 2,842,459 $ (3,821,541) Security 90 90 Total Charges for Services Miscellaneous Revenue Investment earnings Connection Fees Sale of Capital Assets Other Total Miscellaneous Revenue 42.7% 6,664,000 2,842,549 38,000 20,000 (3,821,451) 42.7% 18,105 (19,895) 47.6% 32,086 12,086 160.4% 9,174 9,174 285 285 58,000 59,650 1,650 102.8% Total Revenues 6,722,000 2,902,199 (3,819,801) 43.2% EXPENDITURES: 11 Salaries 671,284 267,775 (403,509) 39.9% 12 Extra Labor 4,000 (4,000) 0.0% 13 Overtime 10,000 5,206 (4,794) 52.1% 2* Benefits 338,031 157,208 (180,823) 46.5% 31 Office and Operating Supplies 144,700 51,689 (93,011) 35.7% 33 Water Purchased for Resale 3,352,000 1,296,285 (2,055,715) 38.7% 35 Small Tools and Minor Equipment 15,000 1,981 (13,019) 13.2% 41 Professional Services 934,250 98,623 (835,627) 10.6% 42 Communication 7,000 3,916 (3,084) 55.9% 43 Travel 1,500 (1,500) 0.0% 44 Advertising - 45 45 45 Operating Rentals and Leases 139,269 68,885 (70,384) 49.5% 46 Insurance 18,069 18,657 588 103.3% 47 Public Utility Services 32,000 13,756 (18,244) 43.0% 48 Repairs and Maintenance 19,000 127,110 108,110 669.0% 49 Miscellaneous 1,033,500 448,445 (585,055) 43.4% Total Operating Expenses 6,719,603 2,559,580 (4,160,023) 38.1% Capital Expenses 6* Capital Outlay 810,000 3,094 (806,906) 0.4% 7* Debt Service Principal 135,945 80,625 (55,320) 59.3% 8* Debt Service Interest 7,753 4,647 (3,106) 59.9% Transfer Out Indirect Cost Allocation 953,698 88,366 (865,332) 9.3% 183,832 91,916 (91,916) 50.0% 698,111 349,055 (349,056) 50.0% Total Expenditures 8,555,244 3,088,917 (5,466,327) 36.1% Change in fund balances Beginning Fund Balance (1,833,244) (186,718) 6,170,864 6,441,207 1,646,526 10.2% Ending Fund Balance $ 4,337,620 $ 6,254,490 $ 1,646,526 144.2% 369 City of Tukwila Sewer Fund 402 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Charges for Services Sewer Sales Total Charges for Services Miscellaneous Revenue Investment earnings Connection Fees Total Miscellaneous Revenue $ 9,952,000 $ 4,336,801 $ (5,615,199) 43.6% 9,952,000 4,336,801 (5,615,199) 43.6% 55,000 6,830 25,000 81,600 (48,170) 12.4% 56,600 326.4% 80,000 88,430 8,430 110.5% Total Revenues 10,032,000 4,425,231 (5,606,769) 44.1% EXPENDITURES: 11 Salaries 13 Overtime 2* Benefits 31 Office and Operating Supplies 33 Metro Sewage Treatment 35 Small Tools and Minor Equipment 41 Professional Services 42 Communication 43 Travel 44 Advertising 45 Operating Rentals and Leases 46 Insurance 47 Public Utility Services 48 Repairs and Maintenance 49 Miscellaneous Total Operating Expenses 673,038 7,000 309,020 22,600 4,977,000 5,000 582,100 6,000 2,000 89,752 9,035 46,000 45,000 1,285,700 286,983 (386,055) 42.6% 2,835 (4,165) 40.5% 150,315 (158,705) 48.6% 8,146 (14,454) 36.0% 2,154,608 (2,822,392) 43.3% (5,000) 0.0% 77,922 (504,178) 13.4% 4,007 (1,993) 66.8% (2,000) 0.0% 2,578 2,578 43,979 (45,773) 49.0% 9,329 294 103.3% 18,148 (27,852) 39.5% 33,181 (11,819) 73.7% 524,054 (761,646) 40.8% 8,059,245 3,316,085 (4,743,160) 41.1% Capital Expenses 6* Capital Outlay 2,625,000 42,144 (2,582,856) 1.6% 7* Debt Service Principal 330,886 233,436 (97,450) 70.5% 8* Debt Service Interest 20,786 13,551 (7,235) 65.2% Transfer Out Indirect Cost Allocation 2,976,672 289,131 (2,687,541) 9.7% 127,230 51,365 (75,865) 40.4% 588,149 294,077 (294,072) 50.0% Total Expenditures 11,751,296 3,950,658 (7,800,638) 33.6% Change in fund balances Beginning Fund Balance (1,719,296) 12,762,798 474,573 13,364,976 2,193,869 -27.6% Ending Fund Balance $ 11,043,502 $ 13,839,549 $ 2,193,869 125.3% 370 City of Tukwila Golf Course Fund 411 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: General Revenue Excise Taxes $ 3,000 $ - $ (3,000) 0.0% Total General Revenue 3,000 - (3,000) 0.0% Charges for Services Sale of Merchandise Green Fees, Instruction Total Charges for Services 130,000 100,022 (29,978) 76.9% 1,034,000 787,601 (246,399) 76.2% 1,164,000 887,623 (276,377) 76.3% Miscellaneous Revenue Investment earnings 1,000 337 (663) 33.7% Rents and Concessions 330,000 178,096 (151,904) 54.0% Other 20,000 385 (19,615) 1.9% Total Miscellaneous Revenue 351,000 178,818 (172,182) 50.9% Transfers In 300,000 150,000 (150,000) 50.0% Total Revenues 1,818,000 1,216,442 (601,558) 66.9% EXPENDITURES: 11 Salaries 634,268 331,143 (303,125) 52.2% 12 Extra Labor 85,000 19,040 (65,960) 22.4% 13 Overtime 1,010 4,880 3,870 483.1% 2* Benefits 340,434 169,419 (171,015) 49.8% 31 Office and Operating Supplies 84,000 80,612 (3,388) 96.0% 34 Items purcashed for resale 89,000 83,399 (5,601) 93.7% 35 Small Tools and Minor Equipment 92,000 34,519 (57,481) 37.5% 41 Professional Services 4,000 33,563 29,563 839.1% 42 Communication 5,600 3,820 (1,780) 68.2% 43 Travel 500 - (500) 0.0% 44 Advertising 5,000 2,757 (2,243) 55.1% 45 Operating Rentals and Leases 37,500 14,491 (23,009) 38.6% 46 Insurance 18,069 18,657 588 103.3% 47 Public Utility Services 71,700 57,261 (14,439) 79.9% 48 Repairs and Maintenance 80,000 9,440 (70,560) 11.8% 49 Miscellaneous 38,500 28,888 (9,612) 75.0% Total Operating Expenses 1,586,581 891,889 (694,692) 56.2% Capital Expenses 6* Capital Outlay Transfer Out Indirect Cost Allocation 50,000 165,958 115,958 331.9% 50,000 165,958 115,958 331.9% 500 - (500) 0.0% 206,798 103,400 (103,398) 50.0% Total Expenditures 1,843,879 1,161,247 (682,632) 63.0% Change in fund balances (25,879) 55,194 81,073 -213.3% Beginning Fund Balance 873,520 542,239 Ending Fund Balance $ 847,641 $ 597,433 $ 81,073 70.5% 371 City of Tukwila Surface Water Fund 412 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Charges for Services Surface Water Sales $ 7,000,000 $ 7,065,456 $ 65,456 100.9% Total Charges for Services 7,000,000 7,065,456 65,456 100.9% Intergovernmental Revenue 1,833,000 (18,218) (1,851,218) -1.0% Miscellaneous Revenue Investment earnings 50,000 2,553 (47,447) 5.1% Total Miscellaneous Revenue 50,000 2,553 (47,447) 5.1% Total Revenues 8,883,000 7,049,791 (1,833,209) 78.5% EXPENDITURES: 11 Salaries 1,131,410 552,589 (578,821) 48.8% 12 Extra Labor 8,000 (8,000) 0.0% 13 Overtime 13,000 6,191 (6,809) 47.6% 2" Benefits 549,898 280,571 (269,327) 51.0% 31 Office and Operating Supplies 137,500 18,289 (119,211) 13.3% 35 Small Tools and Minor Equipment 6,500 462 (6,038) 7.1% 41 Professional Services 2,714,900 327,103 (2,387,797) 12.0% 42 Communication 7,000 3,318 (3,682) 47.4% 43 Travel 2,000 (2,000) 0.0% 45 Operating Rentals and Leases 288,324 142,918 (145,406) 49.6% 46 Insurance 27,104 27,996 892 103.3% 47 Public Utility Services 107,020 33,886 (73,134) 31.7% 48 Repairs and Maintenance 39,000 17,482 (21,518) 44.8% 49 Miscellaneous 798,000 765,487 (32,513) 95.9% Total Operating Expenses 5,829,656 2,176,293 (3,653,363) 37.3% Capital Expenses 6* Capital Outlay 7* Debt Service Principal 8* Debt Service Interest Transfer Out Indirect Cost Allocation 1,815,000 289,792 8,046 975,856 259,356 6,587 (839,144) (30,436) (1,459) 53.8% 89.5% 81.9% 2,112,838 1,241,799 (871,039) 58.8% 261,921 127,061 (134,861) 48.5% 622,199 311,099 (311,100) 50.0% Total Expenditures 8,826,614 3,856,251 (4,970,363) 43.7% Change in fund balances Beginning Fund Balance 56,386 3,193,540 5,385,674 4,883,236 3,137,154 5663.7% Ending Fund Balance $ 5,442,060 $ 8,076,776 $ 3,137,154 148.4% 372 City of Tukwila Equipment Rental/Replacement Fund 501 As of June 30, 2021 Revenue and Expenditures 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Charges for Services ERR O&M Dept Charges Equipment Replacement Charges Total Charges for Services $ 1,938,418 $ 401,400 969,207 $ 200,700 (969,211) 50.0% (200,700) 50.0% 2,339,818 1,169,907 (1,169,911) 50.0% Miscellaneous Revenue Investment earnings 20,000 2,734 (17,266) 13.7% Insurance Proceeds 20,000 110,637 90,637 553.2% Total Miscellaneous Revenue 40,000 113,371 73,371 283.4% Sale of Capital Assets 5,000 65,617 60,617 1312.3% Transfers In 400,000 (400,000) 0.0% Total Revenues 2,784,818 1,348,895 (1,435,923) 48.4% EXPENDITURES: 11 Salaries 371,554 135,910 (235,644) 36.6% 12 Extra Labor 32,000 (32,000) 0.0% 13 Overtime 1,875 2,748 873 146.6% 2* Benefits 224,472 97,684 (126,788) 43.5% 31 Office and Operating Supplies 3,000 2,416 (584) 80.5% 34 Items Purchased for Resale 655,000 200,585 (454,415) 30.6% 35 Small Tools and Minor Equipment 7,500 3,446 (4,054) 45.9% 41 Professional Services 5,500 1,407 (4,093) 25.6% 42 Communication 5,500 2,420 (3,080) 44.0% 43 Travel 1,500 671 (829) 44.7% 45 Operating Rentals and Leases 73,164 36,091 (37,073) 49.3% 46 Insurance 99,000 96,446 (2,554) 97.4% 48 Repairs and Maintenance 120,000 15,710 (104,290) 13.1% 49 Miscellaneous 20,000 12,614 (7,386) 63.1% 64 Capital Outlay 904,400 410,461 (493,939) 45.4% Indirect Cost Allocation 330,403 165,199 (165,204) 50.0% Total Expenditures 2,854,868 1,183,809 (1,671,059) 41.5% Change in fund balances Beginning Fund Balance (70,050) 2,969,227 165,086 4,349,783 235,136 -235.7% Ending Fund Balance $ 2,899,177 $ 4,514,869 $ 235,136 155.7% 373 City of Tukwila Insurance Fund 502 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Charges for Services Employee Benefit Programs $ 1,000 $ 94 $ (906) 9.4% Total Charges for Services 1,000 94 (906) 9.4% Miscellaneous Revenue Investment earnings 30,000 402 (29,599) 1.3% Employee Trust Contibutions 7,927,924 3,586,688 (4,341,236) 45.2% Employer Trust Contributions 160,000 94,786 (65,214) 59.2% Total Miscellaneous Revenue 8,117,924 3,681,875 (4,436,049) 45.4% Total Revenues 8,118,924 3,681,970 (4,436,954) 45.4% EXPENDITURES: 25 Medical, Dental, Life, Optical 41 Professional Services 49 Miscellaneous Indirect Cost Allocation 7,836,633 100,000 21,000 3,500,989 45,000 1,747 (4,335,644) (55,000) (19,253) 44.7% 45.0% 8.3% 178,821 89,409 (89,412) 50.0% Total Expenditures 8,136,454 3,637,145 (4,499,309) 44.7% Change in fund balances Beginning Fund Balance (17,530) 44,825 642,799 87,542 62,355 -255.7% Ending Fund Balance $ 625,269 $ 132,367 $ 62,355 21.2% 374 City of Tukwila LEOFF Insurance Fund 503 - Revenue and Expenditures As of June 30, 2021 2021 Variance Annual Actual Over/(Under) % of Annual Budget YTD Results Budget Budget REVENUE: Miscellaneous Revenue Investment earnings $ 1,000 $ 199 $ (801) 19.9% Employer Trust Contributions 315,000 136,912 (178,088) 43.5% Total Miscellaneous Revenue 316,000 137,111 (178,889) 43.4% Total Revenues 316,000 137,111 (178,889) 43.4% EXPENDITURES: 25 Medical, Dental, Life, Optical 469,500 41 Professional Services 5,000 49 Miscellaneous 500 Indirect Cost Allocation 200,128 11,920 5,962 (269,372) 42.6% (5,000) 0.0% (500) 0.0% (5,958) 50.0% Total Expenditures 486,920 206,090 (280,830) 42.3% Change in fund balances Beginning Fund Balance (170,920) (68,978) 101,942 40.4% 243,203 336,595 Ending Fund Balance $ 72,283 $ 435,054 $ 107,271 601.9% 375 376 T0: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: September 15, 2021 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Washington CityJCounty Management Association Summer Conference: City Administrator David Cline participated in the Washington City/County Management Association Summer Conference August 10 -13. • ICMA Kettering NCL Race, Equity and Inclusion Leadership Institute: City Administrator Cline participated in a ICMA Kettering NCL Race, Equity and Inclusion Leadership Institute meeting on August 24. • King County City Managers/City Administrators Meeting: City Administrator David Cline facilitated the King County City Managers/City Administrators monthly meeting on September 1 which included a presentation from the King County Redistricting Committee, ongoing discussion about Reopening Plans and Potential Vaccination Mandates, a presentation from Association of Washington Cities regarding American Rescue Plan funds, an update from Washington City/County Management Association and an update from Sound Cities Association. • Washington Cities Insurance Authority Long Range Planning Meeting: City Administrator David Cline participated in a Washington Cities Insurance Authority Long Range Planning meeting on September 9. • Pacific Northwest Hospitality and Retail Summit: Mayor Ekberg and Economic Development Administrator Derek Speck participated in the Seattle Southside Chamber of Commerce Pacific Northwest Hospitality and Retail Summit on September 9. II. Community Events • Tukwila Arts: A thermoplastic intersection mural was installed at Baker Blvd and Christensen Road. The project was part of Phase 2 for Art @ Baker Blvd - designed by artist Elizabeth Gahan and funded by the Lodging Tax Advisory Committee. Parks staff installed the mural Tukwila City Hall • 6200 Southrenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 377 City Administrator's Report September 15, 2021 Page 2 over the course of two days. Later this month additional sidewalk art installations will be added on the sidewalk on the east side of Christensen Road and on West Valley Hwy in front of the Ped Bridge. • Stewardship: The Bhutanese Community Resource Center had another successful work party at Tukwila Park on August 30. The crew cleared 700 sq feet of dense, old ivy and cut survival rings on 13 native plants in two hours. They are working hard to clear the area for their native plants that are coming in October. • After School Activities Program: The After School Activities Program started September 13. The program runs Monday - Friday until 6:00 PM and will follow the Tukwila School District calendar. Students are bussed from all Tukwila School District Elementary Schools, as well as Impact Schools. • Duwamish Alive: Planning has started for the Duwamish Alive event on October 16,10-1 pm at the Duwamish Hill Preserve. Bridging Cultural Gaps is funding native trees to be planted during the event. Green Tukwila is working on "How-to" documents designed through the Duwamish Alive Coalition that will explain some basic tasks for restoration through art with no words. These documents are designed to help the Duwamish Alive Coalition and Green Tukwila be more inclusive with their work parties. 111. Staff Updates Public Safety • King County Police Chief's Association: Chief Dreyer attended the monthly King County Police Chief's Association meeting on September 9. • Meeting with Central Washington University: On September 9 Deputy Chief Lund attended a meeting with the Chair of the Law & Justice Department at Central Washington University to discuss a future partnership regarding recruiting new applicants. Project Updates • Boeing Access Rd over Airport Way Bridge: Completed: July 2021 Construction has been completed for the project and all equipment has been removed from the project site. The contractor is completing the punch list to restore the project site to its original condition. • Riverton Creek Flapgate Removal: Estimated Completion: December 2021 The Contractor installed the trail bridge and poured the concrete deck, which has a two-week cure time. They corrected some faulty large wood installations and completed soil placement and erosion control fabric placement along the side slopes. The wall mural painting has been completed. • 42nd Ave S Bridge Replacement: Design continues for the 42"d Ave S Bridge as TranTech Engineering continues to process data for the Type, Size, and Location report and the 30% design. This project has been awarded $13.5 million in grant funding: $1.5 million in federal Surface Transportation Program funds from the Puget Sound Regional Council to complete 100% design and $12 million in federal Local Bridge Program funding from the Washington Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 378 City Administrator's Report September 15, 2021 Page 3 State Department of Transportation for the construction phase of the project. The project is also being considered for funding as part of the 2022 Federal Infrastructure Package via Congressman Adam Smith and Senator Patty Murray. An open gallery was held on September 15 at the Tukwila Community Center. Attendees had the opportunity to vote on their preferred bridge rail, rail color, landscaping, and lumination of the walkway. Individuals may participate in an online survey at TukwilaWA.gov/BridgeChoices. • Wadajir: Economic Development staff are now the City's lead to bring the applicant's development agreement request through the Council process. Economic Development and DCD are providing advice to the applicant as they expand their community outreach over the next few months. • Multi -Family Property Tax Exemption: Economic Development staff are now the City's lead to bring the next update to the program through the Council process. Staff will bring initial discussions on this topic to a Council committee in October. Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for September 22, 2021. 2 Resident position terms expire December 31, 2021. VACANT: 1 Resident position. • Civil Service Commission: The next meeting is scheduled for September 16, 2021. 1 resident term set to expire December 31, 2021. No vacancies. • COPCAB: The next meeting is scheduled for October 14, 2021. 3 Resident position terms set to expire December 31, 2021. VACANT: 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for October 7, 2021. 1 City Council Representative position term expires December 31, 2021. 2 Education position terms expires December 31, 2021. 1 City Employee position term expires December 31, 2021. 1 Community Representative position term expires December 31, 2021. VACANT: 1 Education Representative and Student Representative. • Human Services Advisory Board: The next meeting is in the process of being scheduled. 1 Resident position term expires December 31, 2021. 1 Faith -Based Community position term expires December 31, 2021. VACANT: 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for October 5, 2021. 3 Resident position terms expire December 31, 2021. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for October 8, 2021. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 379 City Administrator's Report September 15, 2021 Page 4 • Park Commission: The next meeting is scheduled for October 13, 2021. 3 Community position terms expire December 31, 2021. VACANT: 1 Community Representative and Student Representative. • Planning Commission: The next meeting is scheduled for October 28, 2021. No terms set to expire in 2021. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 380 2UPCOMING MEETINGS AND EVENTS SEPTEMBER — OCTOBER 2021 Due to COVID-19, meetings will be held electronical y, with telephone access available (see agenda page). SEP 20 MON SEP21 TUE SEP 22 WED SEP 23 THU SEP 24 FRI SEP 25 SAT ➢ Community Services and Safety 5:30 PM Electronic meeting 9 Planning and Community Development 5:30 PM Electronic meeting 9 City Council Regular Meeting 7:00 PM Electronic meeting ➢Planning-Comission m Cancelled - F=— G BLOOD � - BLVD Action ICommittee a TUKWILA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. I Altir JOB FA I R Please join Westfield Southcenter and its hiring retailers in Macy's Court. 11:00 AM — 3:00 PM. Register HERE! Click here for a list of hiring retailers! For questions, feel free to reach out to southcenter@urw.com. Tukwila Village Farmers Market HOSTED BY FOOD INNOVATION NETWORK Come buy fresh produce grown by refugees and immigrants in our community. The Farmers Market follow all public health guidelines to ensure a safe market experience. Please wear a mask to the market, and stay home if you are not feeling well. 4:00 PM — 7:00 PMBloodworks Wednesdays Jun 23 — Oct 13 Tukwila Village Plaza 14350 Tukwila Intl Blvd Free COVID-19 vaccination available from 3:00 PM — 6:00 PM. Click here to sign up for the email newsletter. ➢-Arts-Commission Cancelled TUKWILA BLOOD SHORTAGE! Donate by September 30 for a chance to win a 12.3" Microsoft Surface Pro 7. Your donation is critical! With less than a 24-hour supply of blood on hand for hospitals, more donors are needed to make and keep their appointments with Northwest. This shortage has left our community's blood supply at emergency levels, risking the inability to meet patient needs. Your gift of blood and time saves lives. To schedule an appointment, call 206-241-6300 or Click here to schedule an appointment online. SEP 27 MON SEP 28 TUE SEP 29 WED SEP 30 THU OCT 1 FRI OCT 2 SAT D Finance and Governance 5:30 PM Electronic meeting Transportation and Infrastructure Services 5:30 PM Electronic meeting > City Council Committee of the Whole Meeting 7:00 PM Electronic meeting information King I ,o.�cx a«�sr , I zo If IWI COIF , I NATIONAL VOTER REGISTRATION DAY Click here for more to register online or by mail. Or, register in-person: 8:30 AM — 4:30 PM Monday — Friday County Elections 919 SW Grady Way, Renton JO — - -- Tukwila Village Farmers Market d 4 HOSTED BY FOOD INNOVATION NETWORK See above for more information. STUFF SNACKPACK STUFF THE BUS FOOD DRIVE EVENT SEPTEMBER 18, SATURDAY 10 AM — 2 PM SAAR'S - 3725 S 144TH ST Many students and their families struggle to find enough to eat, especially on weekends. With your generous donations, we will "Stuff the Bus" TMEBU r S with nutritious food! Hope to see you there! COVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents. Click here for more information and resources. TUKWILA FREE TEEN PROGRAMS AT TUKWILA COMMUNITY CENTER —12424 42ND AVE S BARKS &RECKtATION Monday thru Friday from 3 PM — 6 PM Teen Room and gym are open to teens after school. sono ,e',yr F'N Wednesdays from 6 PM — 8 PM Teen Open Gym Basketball will start on Wednesday, Sep 22. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:30 PM -, Tukwila Pantry is in need of shopping bags. 1 VOLUNTEERS — In need of volunteers between 8 AM — 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions a#11.44Tuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit https://www.signupgenius.com/go/9040a4dabac2ealf85-volunteer2. DONORS — Please donate at TukwilaPantry.org. STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1 PM -3 PM, Thursdays 9 AM -10 AM and Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids. For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. COVID-19 VACCINATION Public Healthkal All Washingtonians ages 12 and up are eligible to receive a COVID-19 vaccination. Searle a Xing county For more information, visit kingcounty.gov/vaccine or call 206-477-3977. Interpreters are available for assistance. For telephone -to -text relay service, dial 711 or 1-d800-833-6384. For tactile interpretation, visit seattledbsc.org. COVID-19 VACCINE CLINIC POP-UP CLINIC Westfield Southcenter will host a free COVID-19 vaccine pop-up 9 AM — 12 PM 1 PM — 3 PM SEP 25, OCT 16, 21, 28 & NOV 6 clinic in partnership with Harborview Medical Center. The clinic will 9 AM — 12 PM 1 PM — 7 PM OCT 7 take place in Space 201, located on Level 1 near Nordstrom by (511 Bergman Travel Shop. Vaccines distributed will include Pfizer. For more information on the vaccine and other languages, click here. BILL PAYMENT ASSISTANCE PROGRAMS FOR RESIDENTIAL CUSTOMERS PUGET PSE offers two bill payment assistance programs for residential customers to help pay your electric or natural gas bills. Eligibility is based on your sr ENERGY household income and the number of people that live in your home. EMFRGy For more information, visit: www.pse.com/pages/billand-weatherization-assistance Available in other languages: CN 1 ES 1 HI 1 RU 1 VI 381 Tentative Agenda Schedule I MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. SEPTEMBER 7 No Council or Committee meetings due to the holiday week. SEPTEMBER 13 See below Zink for the agenda packet to view the agenda items: September 13, 2021 Committee of the Whole / Special Meeting SEPTEMBER 20 See below link for the agenda packet to view the agenda items: September 20, 2021 Regular Meeting SEPTEMBER 27 Presentation An update on the Teen and Senior Center — Community Champions. Public Hearing An Ordinance repealing Ordinance No. 2652, as codified at TMC Chapter 23.04, "Small Wireless Communication Facilities"; repealing Ordinance no. 2498, as codified in TMC Chapters 18.06 and 18.58; repealing Ordinance No. 2251 §71 and §72, as codified in TMC Chapter 18.58, "Wireless Communication Facilities"; repealing Ordinance No. 2135 §2 (part), as codified in multiple sections of TMC Chapter 18.06, 'Definitions"; amending Ordinance No. 2251 §68, §69, and §70, as codified in TMC Chapter 18.58; amending Ordinance No. 2135 §1 (part), as codified in multiple sections of TMC Chapter 18.58; authorizing and establishing permitting regulations and aesthetic and design standards for the deployment of Small Wireless Facilities; adopting supportive findings. Special Issues - An Ordinance repealing Ordinance No. 2652, as codified at TMC Chapter 23.04, "Small Wireless Communication Facilities"; repealing Ordinance no. 2498, as codified in TMC Chapters 18.06 and 18.58; repealing Ordinance No. 2251 §71 and §72, as codified in TMC Chapter 18.58, "Wireless Communication Facilities"; repealing Ordinance No. 2135 §2 (part), as codified in multiple sections of TMC Chapter 18.06, 'Definitions"; amending Ordinance No. 2251 §68, §69, and §70, as codified in TMC Chapter 18.58; amending Ordinance No. 2135 §1 (part), as codified in multiple sections of TMC Chapter 18.58; authorizing and establishing permitting regulations and aesthetic and design standards for the deployment of Small Wireless Facilities; adopting supportive findings. - An Ordinance amending various ordinances as stated herein and as codified in various sections of TMC Title 18, "Zoning", to set development standards for multi -family residential developments in the Tukwila South Overlay zone. - COVID-19 Weekly Report. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. OCTOBER 4 Consent Agenda OCTOBER 11 Special Issues OCTOBER 18 Unfinished Business OCTOBER 25 Special Issues - Approve Lodging Tax Funding Applications: $15,000 each for Gut Check Wrestling Tournament and XV Rugby. - A resolution authorizing the cancellation of outstanding General Fund claims and payroll checks. - A resolution ordering the cancellation of past - due accounts receivable. - Authorize the Mayor to sign a contract for the Future Sewer Lift Station #13 Feasibility Study Project. - Authorize the Mayor to sign an application for FEMA Grant funds for the Pedestrian Bridge Flooding Project for $150,000. - Authorize the Mayor to sign a consultant agreement for the Chinook Wind Project for $63,373.10. - Authorize the Mayor to sign a consultant agreement for SMAP/SWCP for $300,000. - Authorize the Mayor to sign a grant agreement for Gilliam Creek Fish Passage Project for $61,000. Unfinished Business - Weekly COVID-19 Report. - Update and consensus on Automated School Zone Camera Program. - An update on the Tukwila Arts / Arts % Program. Weekly COVID-19 Report. New Business - COVID-19 Weekly Report. - A resolution adopting the Tukwila Pond Master Plan. Appointment of Municipal Court Judge. - Weekly COVID-19 Report. - An Ordinance repealing multiple ordinances, as codified at TMC Chapter 23.04 and TMC Chapter 18; amending Ordinance Nos. 2251 and 2135, as codified in multiple sections of TMC Chapter 18.58; authorizing and establishing permitting regulations and aesthetic and design standards for the deployment of Small Wireless Facilities; adopting supportive findings. - An Ordinance amending Chapter 18.41, "Tukwila South Overlay District Development Standards," as codified in Title 18, "Zoning," of the Tukwila Municipal Code, to set development standards and design guidelines for residential developments in the Tukwila South Overlay District (TSO). 382