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HomeMy WebLinkAboutReg 2022-03-21 COMPLETE AGENDA PACKETTukwila City Council Agenda •:* REGULAR MEETING ❖ 4- ) 90 �A � 2 Allan Ekberg, / David Cline, Mayor Councilmembers. •:• Kathy Hougardy •:• De'Sean Quinn City Administrator •:• Kate Kruller •:• Cynthia Delostrinos Johnson McLeod, Council President •:•Mohamed Abdi •:• Tosh Sharp THE MEETING BASED ANY RCW FOR Monday, Thomas WILL BE CONDUCTED ON THE GOVERNOR'S PUBLIC AGENCY, SUBJECT 42.30 UNLESS (A) THE BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY, PROCLAMATION 20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS) THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call: 1-206-433-7155 March 21, 2022; 7:00 PM • Ord #2670 • Res #2046 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021-2022 Update * Those wishing to provide public comments now the opportunity to verbally address the City Council both on-site at Tukwila or via phone or Microsoft Teams for up to 5 minutes for items both on not on the meeting agenda. To take advantage of this option, please email citycouncilOtukwilawa.gov with your name and the topic you wish to speak have City Hall and on by meeting. to 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the You will receive further instructions and be called upon during the meeting address the City Council. 4. PRESENTATIONS a. Promotional Swearing in of Police Commander Andi Delic. Eric Dreyer, Police Chief b. An update from the King County Regional Homelessness Authority. Alexis Mercedes Rinck, Sub-Regional Planning Manager, King County Regional Homelessness Authority. c. An update on the Future of Fire/EMS (Emergency Medical Services) Community Advisory Committee. Verna Seal, Chair. Pg.1 Pg.17 (continued...) REGULAR MEETING March 21, 2022 Page 2 5. CONSENT AGENDA a. Approval of Minutes: 3/7/22 (Regular Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign Amendment No. 3 to contract #21-022 with PACE Engineers for the Macadam Road South Water Upgrade Project in the amount of $150,062.40. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 3/7/22.] d. Authorize the Mayor to sign a contract with True Blue Strategies for Experience Tukwila in the amount of $160,000.00. [Reviewed and forwarded to Consent by the Planning and Community Development Committee on 3/7/22.] e. A resolution amending certain parts of the Land Use Fee Schedule in Resolution No. 2012 (the City's Consolidated Permit Fee Schedule), to update fees for Wireless Communication Facility Permits and Zoning Verification Letters. [Reviewed and forwarded to Consent by the Committee of the Whole on 3/14/22.] Pg.29 Pg.41 Pg.55 6. UNFINISHED BUSINESS a. Weekly COVID-19 report. Pg.59 7. NEW BUSINESS Authorize the purchase of two lifts and transfer of existing Public Works shop equipment, in the amount of $64,698.87. Pg.67 8. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report Pg.75 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: htt,ps//w,t..wilawa.,g©v/departirm.rats/c ty-courfcili „ iomk =BEEN %MVO King County Regionol Homelessness Authority To significantly decrease the incidence of homelessness throughout King County, using equity and social justice principles. If we create a homelessness response system that centers people who have lived experience of homelessness, then we will be able to focus on responding to needs and eliminating inequities, in order to end homelessness for all. 2018 2019 2020 2021 2022 2023 NIS Design & Inter -Local Agreement (ILA) National Innovation Service engaged in 2018 to evaluate the system. KCRHA established December 2019 by ILA between Seattle and King County Administrative Start -Up & Global Pandemic King County, Seattle, and Sound Cities set up governance structures for KCRHA; COVID-19 changed the landscape and responses to homelessness. Hiring and Planning CEO Marc Dones started in April 2021, focused on start-up & hired executive team. Started sub -regional planning in late June. Integrated data analysis finds 40,000+ people experiencing homelessness. Implementation and Redesign Transferring 268 contracts; Partnership for Zero; Severe weather planning; Qualitative research on unsheltered homelessness; Service redesign process Significant, Visible, Transformative Change King County Regional Homelessness Authority The Interlocal Agreement (ILA) describes the role, scope, and purpose of the KCRHA: • Unified planning and coordination of funding and services for people experiencing homelessness countywide. • Oversight on policy, contract management, and performance management. • Continuum of Care functions, as required by the U.S. Department of Housing and Urban Development to receive federal funding, formerly housed within "All Home." • Creation of a new Ombuds Office to serve as a single point of contact to support system navigation and maintain accountability to people experiencing homelessness • Establishment of clear metrics and milestones for measuring success and for ensuring accountability and transparency. /// // - • A special jurisdiction government agency. An agency that receives and administers public funding. An administrator of programs and policies. A partner with public and private organisations. The King County Department of Community and Human Services. The City of Seattle Human Services Department. A Public Development Association or Public Housing Authority. An agency Mat can fie_. taxes. GOVERNING COMMITTEE IMPLEMENTATION BOARD The 11 -member Governing Committee provides high-level guidance, approves the budget and hires, fires, and reviews the performance of the CEO. The 13 -member Implementation Board provides goal -setting and oversight similar to a board of directors. ADVISORY BOARD The advisory board is a group of representatives from providers and people with lived experience who serve as the Continuum of Care oversight board. Grants Pro urem Accounts Pa e eu= 1s€ Accounts Pay Specialist Compliance Specialist Grants Management rg Iona Performance Mance Performance Manages Performance Manager Pro")ram('vim d atici Program Coordinator Program Coordinator Performance ArsakyHt. Performance Analyst. Performance 'platys' Program Specialist Pro -dram Specialist Program" Specialist(SPUMY) System Performance Comuns+ Community Capacity Coordinator Community Capacity Spm a Cor munity Capacity Specialist t Regional Capacity Pr ra and Perforrnance afficin art HMIS Data .jai HIS Data Manage- HIS Data Manage- Community anage-C =m[Y r ity Spimmialist Comrdinoted Entry Community Specialist Ccoordinated Entry Community Sancialim Ruta Entry Common: Impact Meer M om unan Impact warty Midi O marry impatt System- A trate Finance ance Terror AccountingManager Accounting Clerk Accomming Clerk Peale Operatimin Director Pfe atansstn_ Admini t Jon (NO rat: Officer TEC Tau Tea Ombuds actor of Equ ant and justice Dir ector of External Affairs and Communications CEO Marc Danes Sub , e l na I R3 n oto Cr rorator SubiRegionat Planning Serialist Sub. Redmond! Planning Specialist Director of elaahh Policy & Pandemic Response Manager 1 Deputy CEO/Chief of Staff Subregional Planning ien Manager of KCRHA Staff identify as non-white of KCRHA Staff identify as LGBTQ+ of KCRHA Staff identify as having lived experience 10 • Lead with the people who are most impacted • Identify existing inequities and power dynamics • Act with transparency and accountability • Proactively eliminate racial inequities and advance equity • Outreach to people experiencing homelessness • Diversion and prevention of homelessness • Emergency Shelter • Rapid Rehousing • Services associated with Permanent Supportive Housing • Strategic planning, system administration, data and performance measurement Housing Capital and Development CoC Funded Programs Shelter Diversion Rapid Re -Housing Coordinated Entry HMIS Outreach Encampment Cleans Behavioral Health and Crisis Response o Sea e King County mfififififififififififififififififififififififiLi ifs King County Regional Homelessness Authority • Partnership for Zero • Sub-Regional Planning • By Name List • Peer Navigation • System Metrics & Redesign • Cross-Sector Coordination 16 Status Briefing Future of Fire/EMS Community Advisory Committee Presentation to Tukwila City Council March 21, 2022 Presenters: Verna Seal, Committee Chairperson Hien Kieu, Committee Vice -Chair Karen Reed, Facilitator Committee Mission Provide findings and recommendations to the Mayor and City Council on the following items: 1. Sustainability of the Fire Department service levels within existing City revenues. 2. Any additional Fire Department programs and staffing services that should be priorities to fund in the near-term (0-6 years). "Enhanced Services" 3. Criteria for evaluating the City's options for future fire/EMS service delivery. 4. Recommendation as to the preferred option or options for ensuring future provision of high-quality fire/EMS service in the City at a sustainable cost. 5. Public engagement strategies for the City to consider as part of deliberations following delivery of the Advisory Committee's report Committee Members, Timeline MEMBERS Verna Seal, Chair Peggy McCarthy Hien Kieu, Vice -Chair Jovita McConnell Sally Blake Ben Oliver Jim Davis Andy Reiswig Katrina Dohn Dennis Robertson Ramona Grove Abdullahi Shakul • Committee has met 6 times so far • 10 meetings planned (1 added) • First meeting November 9, 2021; last scheduled meeting: May 3 • Target to report back to Council in May CO N O Committee Work to date • Committee Charter approved • Reviewed strategic financial plan projecting Fire Department Cost for 2022-2028 • Reviewed differences between city fire departments, fire districts and regional fire authorities • 5 out of 9 options developed by Staff Team presented — Options 1-5 focus on Tukwila as a service provider. • Several discussions of Enhanced Services • CARES unit contract • Public Education program • Additional Fire Marshal's Office staffing • Several discussions of criteria for evaluating options, and what constitutes Fiscal sustainability Fire Dept. Strategic Financial Plan 2022-2028 • Current Fire Department Operation, plus: • Additional reserve funds to fund predictable expenses • Additional bond issue for Stations 53 and 54 • Some key findings: • City General Fund expenses growing faster than City general fund revenues • Fire Department in 2022 expends equivalent of $1.80/$1,000 AV in property taxes. • Total city levy rate in 2022 is $2.18/$1,000 AV Financial Sustainability • Based on discussion to date, the Committee would define "financial sustainability" for fire/EMS services as follows: Afire agency is considered fiscally sustainable if it can maintain service levels within available revenues — in the City's case (as a government providing many services), this means maintaining fire/EMS service levels without negatively impacting services in other City departments competing for the same funding. • Based on information provided, a strong majority of the committee agree that the city's fire department operations are not financially sustainable. Enhanced Services • The staff team has brought forward 3 proposed Enhanced Services (presented here in priority order for the Fire Department): • CAREs unit--- sharing a unit with other agencies • Adding a Public Education program/staff • Increasing Fire Marshal Office Staffing by up to 4 FTE • Based on discussion to date, most committee members support the addition of at least some of the proposed enhanced services and would prefer that new funding be secured for these services, rather than cutting into other departments. Criteria important to the Committee for making a recommendation on future fire/EMS service include: • Ability of provider to meet needs of diverse community • Ability of provider to meet needs of large business community • Total costs, considering both costs to residents and businesses • Impact on labor force, recruitment and retention • Control over operational and financial decisions • Overall quality of services (response times and more)- • Accountability for outcomes/ ability to measure outcomes • Sustainability of funding Options 1-9 • Staff Team has identified these as potentially workable options. • To date, the committee has discussed Options 1-5, all of which have Tukwila as the service provider. Green Cells are options where Tukwila partners with other agencies Option 1: Status Quo Option 2: Status Quo "Plus" — Funding for enhanced services Option 3: Create a Tukwila Fire District, funded solely by property taxes (no Fire Benefit Charge) Option 4: Create a Tukwila Fire District, funded by both property taxes and a Fire Benefit Charge Option 5: Partner with another fire service provider to create a Tukwila Regional Fire Authority—with a Fire Benefit Charge Option 6: Contract for Service with Renton Regional Fire Authority (RRFA) Option 7: Contract for Service with Puget Sound Regional Fire Authority (PRSRFA) Option 8: Annexation into Renton RFA Option 9: Annex into Puget Sound Regional Fire Authority Next steps for committee • Complete briefings on Options 6-9 (RFAs) • Identify strategies and tactics to communicate these issues to the Tukwila community after the committee's work is finished. • Develop recommendations and report to the city council Questions? Comments? Thank you! You can also follow up with staff or Karen by phone or email Karen Reed Task Force Facilitator kreedconsult@comcastonet I (206) 932-5063 28 lit AO COUNCIL AGENDA SYNOPSIS Initials Aleeting Date Prepared by Mayor's review Council review 03/21/22 JR ITEM INFORMATION ITEM No. 5.C. 29 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 03/21/22 AGENDA ITEM TITLE Macadam Rd S. Water Upgrade Project Design and Construction Mgmt Supplemental Agreement No. 3 CATEGORY ❑ Discussion Mtg Date 0 Motion Date 03/21/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR DCD ❑Finance ❑Fire TS ❑P&R ❑Police BPIF ❑Court SPONSOR'S PACE has been working on the design and construciton management services for the SUNLVARY Macadam Rd S. Water Upgrade Project. Due to internal staffing capacity, there is a need for a full time inspector for the duration of the project. Supplemental Agreement No. 3 supports the costs of a full time inspector and remains within budget. Council is being asked to approve PACE's Supplemental Agreement No. 3 to Contract No. 21-022 for $150,062.40, for a total contract amount of $292,001.56. REVIEWED BY 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRIJLLER ❑ LTAC DATE: 03/07/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMII Public Works Department Approval; Forward to Regular Consent Agenda IEE Unanimous COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $150,062.40 $800,000.00 $0.00 Fund Source: WATER ENTERPRISE Comments: page 61, 2021-2026 CIP MTG. DATE RECORD OF COUNCIL ACTION 03/21/22 MTG. DATE ATTACHMENTS 03/21/22 Informational Memorandum dated 03/04/22 2021-206 CIP, page 6 PACE Supplemental Agreement No 3 Minutes from Transportation and Infrastructure Committee meeting of 03/07/22 29 30 City of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: March 4, 2022 SUBJECT: Macadam Rd S. Water Upqrade Project- Design and Construction Mcimt Project No. 90440105 Contract No. 21-022, Amendment No. 3 ISSUE Approve Amendment No. 3 for Contract No. 21-022 with PACE Engineers Inc. (PACE) for the Macadam Rd S. Water Upgrade. Amendment No. 3 includes a fulltime inspector for the duration of the project. BACKGROUND In 2015, the City contracted with PACE as the design consultant for the Macadam Rd S. Water Upgrade Project, along with the Andover Park E Water & Sewer Improvements under Contract No. 15-116. In 2017, the design was put on hold due to construction cost estimates coming in higher than proposed in the 2019-2024 Capital Improvement Program. Due to limited fire flow issues, the project design contract was renewed and the project budget allocated was increased. This project addresses the need for additional capacity and the decision was made to change to a 12 -inch pipe after two fires had erupted during Summer 2021 along the Macadam Road S waterline. The 12 -inch pipe size will create plenty of redundant capacity and fire storage to minimize liability. In February 2021, Council approved a new project design contract with PACE Engineers. Previous amendments increased design costs, added construction management costs, and included public outreach. DISCUSSION The project has been repeatedly prioritized as a critical Capital Improvement Program project by the Water Department. Due to staff shortage, construction management will need to be contracted out instead of completed in-house. Amendment No. 3 includes a fulltime inspector for the duration of the project. FINANCIAL IMPACT The contract amendment is for $150,062.40, which will bring the contract total to $292,001.56 for the design and construction management services portion of the Macadam Rd S Water Upgrade. The project costs are within budget and are 100% funded by the water enterprise fund. PACE Contract 2021-2023 Design/CM Budget Original Contract $77,339.16 $800,000.00 Amendment No. 1 27,600.00 Amendment No. 2 37,000.00 Amendment No. 3 150,062.40 Total $292,001.56 RECOMMENDATION Council is being asked to approve a supplemental agreement for design and construction management services with PACE in the amount of $150,062.40 for the Macadam Rd S Water Upgrade Project and consider this item on the Consent Agenda at the March 21, 2022 Regular Council Meeting. Attachments: 2021 CIP, Page 61 PACE Supplemental Agreement No. 3 31 32 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Macadam Rd S Water Upgrade DESCRIPTION: JUSTIFICATION: STATUS: MAI N T. IMPACT: COMMENT: Project No. 90440105 Design and construct 4,300 LF of 10" waterline in Macadam Rd S from S 144th St to Southcenter Blvd. Improve fire flow water quality to the north side of Tukwila Hill. Project now scheduled for 2021/2022. The new waterline will eliminate maintenance time for flushing the dead end line while increasing service reliability. Pedestrian/Bicycle Program grant for sidewalks unsuccessful in 2018, with water funds used as a match. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 68 100 50 50 268 Land (R/W) 0 Const. Mgmt. 250 50 300 600 Construction 300 300 950 1,550 TOTAL EXPENSES 68 0 650 400 1,300 0 0 0 0 2,418 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 68 0 650 400 1,300 0 0 0 0 2,418 TOTAL SOURCES 68 0 650 400 1,300 0 0 0 0 2,418 2021 - 2026 Capital Improvement Program 61 W a 74,:."%�;iz m I'�ll, GIS, fr am 33 34 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 21-022 (c) CONTRACT FOR SERVICES Amendment #3 Between the City of Tukwila and PACE Engineers That portion of Contract No. 21-022 between the City of Tukwila and PACE Engineers is hereby amended as follows: Section 04a: 4a. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, will increase the contract amount by $150,000.00, provided that the total amount of payment to the Consultant not exceed $291,939.16 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this CITY OF TUKWILA day of , 2022. Allan Ekberg, Mayor PACE ENGINEERS Printed Name: ez;),/ t1,7- /1)1,6,54/1. ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Reviewed May 2020 Page 1 of 1 35 36 PACE An Engineering Services Company January 25, 2022 Mr. Adib Altallal Public Works City of Tukwila 6300 Southcenter Blvd Tukwila, Washington 98188 Planners yors Subject: Macadam Road and Sidewalk Improvements- Professional Services Contract Amendment for Construction Inspection Dear Adib: Based on our prior discussions, PACE Engineers Inc. (PACE) is submitting the following contract amendment for City review and approval, to provide full time construction inspection for the Macadam Road Watermain and Sidewalk Improvement Project. This amendment covers costs necessary to provide full time inspection services including necessary support staff as described below. Construction Inspection PACE will provide a full-time inspector for this project as requested by the City. Duties include but are not limited to: • Onsite Inspection • Coordination with Contractor • Coordination with City • Tracking of Quantities • Pay Requests • Project Closeout • Other Tasks as needed. Previously approved scope and budget included responding to RFI's, review of Material Submittals and attendance at the preconstruction meeting. This contract does not include any required special inspections such as compaction testing which will be provided by the City under a separate contract. PACE proposes to provide the services listed above on a time -and -expense basis not to exceed $150,0000. The breakdown for the above fee is shown on the attached budget worksheet. This amount shall not to be exceeded without prior authorization from the City. Again, we are pleased to submit this updated scope of work and budget to support the Macadam Road Watermain and Sidewalk Improvement project through construction bidding. Please do not hesitate to contact me at 425.827.2014 or kenn@paceengrs.com if you have any comments or questions. Sincerely, PACE Engineers, Inc. Kenneth H. Nilsen, P.E. Executive Vice President :,ACI.. f....r giineers Inc. 11255 Kirkland Way Suite 300 Kirkland, Waslhiingtoin 98033-5715 p 425.827.2014 f 425.827.5043 www. paceeing rs. c or3 7 PACE Engineers Project Budget Worksheet - 2022 Washington EOR Rates Project Name Project #: Macadam Road Inspection Support Location:) Tukwila I Prepared By: Date: KN I Billing Group #:I Task #:I 1/24/2022 Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Drawing/TaskTitle Task 1 - Inspection Support Labor Hours by Classification Labor Code Job Title 1 = 15 = 81 91 $250 $165 $150 $115 Sr. Principal Engineer Sr. Engineer Sr. inspector Project Administrator Hour Total Dollar Total = Full time inspection assume 90 days (10 hr days) _ 900 _ _ _ 900.0 $135,000 Project Initiation 8 _ _ _ 8.0 $1,200 Project Closeout 8 8.0 $1,200 Coordination 12 24 24 _ _ 60.0 $9,720 Hours Total Labor Total 12.0= 24.0= 916.0= 24.0= $3,000 = $3,960 = $137,400: $2,760 = _ _ _ 976.0 $147,120.00 ,' PACE Billed Labor Total Reimbursable Expenses Subconsultants Total Project Budget[ Expenses Reimbursable Quantity Cost Subconsultants rate/unit Utility Locate Mechanical Engineer Electrical Engineer Geotechnical Engineer 1 & C Engineer Subconsultant Subtotal = Postage/Courier Printing Costs Photo/Video Mileage/Travel/Per Diem Miscellaneous = $2,942.40 $147,120.00 $2,942.40 $150,062.40 Markup Total) 15% Total 1 $2,942.40 File: Macadam Exhibit B1, Fee Worksheet Page 1 of 1 Printed: 2/2/2022, 4:39 PM City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes March 7, 2022 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: David Cline, Hari Ponnekanti, Seong Kim, Adib Altallal, Griffin Lerner, Adam Cox, Eric Dreyer Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Amendment: Macadam Road South Water Upgrade and Sidewalk Improvements Project Staff is seeking Council approval of Amendment No. 3 to Contract No. 21-22 with PACE Engineers, Inc. in the amount of $150,062.40 for the Macadam Road South Water Upgrade Project. The amendment includes a fulltime inspector. Committee Recommendation Unanimous approval. Forward to March 21, 2022 Regular Consent Agenda. B. Grant Application: 42nd Avenue South Bridge Replacement Project Staff is seeking Committee approval to apply for $8,429,000 in Rebuilding American Infrastructure with Sustainability & Equity (RAISE) grant funding for the 42nd Avenue South Bridge Replacement Project. Mr. Cline indicated that staff will be recommending replacement of the bridge at its current location and further discussion will occur at the next meeting. Item(s) for follow-up: • Provide survey link to Councilmembers for assistance with constituent outreach. • Send BNSF, WDOT, and Representative Hackney letters to the Allentown listserv. • Add link to traffic calming priority projects on Neighborhood Traffic Calming website. Committee Recommendation Unanimous approval. C. Solid Waste Contract Status Update Staff briefed the Committee on the status of the RFP process. Councilmembers and staff discussed overall community outreach efforts in the city. Committee Recommendation Return to Committee. 39 40 COUNCIL AGENDA SYNOPSIS 110 Initials ITEM No. o" Meeting Date Prepared by Mayor's review Council review IN Cif 3/21/22 BJM 5. D. ITEM INFORMATION STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 3/21/22 AGENDA ITEM TITLE Authorize the Mayor to sign an agreement with True Blue Strategies for the management and operation of the Experience Tukwila Digital Initiative and to provide general marketing services for the City. CATEGORY ❑ Discussion Mtg Date 0 Motion Mtg Date 3/21/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Adinin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S In 2020, the City launched the Experience Tukwila Digital Initiative to aggressively SUMEMARY promote the Tukwila community within the Seattle region. Experience Tukwila includes dedicated social media accounts and a website with original content highlighting restaurants, retailers, events, and the overall Tukwila community. The City contracts with True Blue Strategies to manage the day to day operations of Experience Tukwila, including website updates and social media. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance 11 ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ DATE: 3/7/22 COMMITTEE CHAIR: DELOSTRINOS Planning & Community Dev. Planning Comm. JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMM IEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $160,000 $450,000 $0 Fund Source: 101 FUND Comments: The City Council approved a lodging tax applicatin for $130,000 at its 1/28/22 meeting MTG. DATE RECORD OF COUNCIL ACTION 3/21/22 MTG. DATE ATTACHMENTS 03/21/22 Informational Memorandum dated February 28, 2022 DRAFT Agreement with True Blue Strategies Minutes from the 3/7/22 Planning & Community Development Committee 41 42 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development Committee FROM: Brandon J. Miles, Business Relations Manager CC: Mayor Ekberg DATE: February 28, 2022 SUBJECT: Agreement with True Blue Strategies for Experience Tukwila ISSUE Authorize the Mayor to sign an agreement with True Blue Strategies for the management and operation of the Experience Tukwila Digital Initiative and to provide general marketing services for the City. BACKGROUND In 2020, the City launched the Experience Tukwila Digital Initiative to aggressively promote the Tukwila community within the Seattle region. Experience Tukwila includes dedicated social media accounts and a website with original content highlighting restaurants, retailers, events, and the overall Tukwila community. The Experience Tukwila digital initiative has allowed us to do sponsorships and partnerships that we were unable to do in the past, including being a partner for Seattle Restaurant Week and partnering with the Seattle Seawolves. For 2022 Experience Tukwila will focus on growing its reach and followers on social media with authentic posts, including video. As the region emerges from the COVID-19 pandemic Experience Tukwila will be essential in helping to bring visitors back to Tukwila and bring customers back to our hospitality businesses. DISCUSSION True Blue Strategies (formally Mammoth) has been the City's marketing agencies for Experience Tukwila since it launched in 2020. True Blue is small, woman owned marketing firm based out of Seattle and is responsible for the day-to-day management of Experience Tukwila. The City selected True Blue in 2020 after interviewing several firms. True Blue was selected due to its small size and overall background in working with both public policy and marketing. FINANCIAL IMPACT The City Council approved a $130,000 lodging tax funding request for Experience Tukwila at the January 28, 2022 Special Meeting. The agreement with True Blue is not to exceed $160,000. This additional expenditure authorization is being requested in case other funds, such as grants or additional lodging dollars, become available during the contract term. As a reminder, lodging tax funds are collected at area lodging businesses from overnight stays. Under Washington State law, lodging tax funds can only be used for tourism promotion activities, such as Experience Tukwila. RECOMMENDATION Staff recommends that the Committee forward the Agreement to the March 21, 2022 consent agenda for final action by the City Council. ATTACHMENTS 1.Draft Agreement between the City of Tukwila and True Blue Strategies. 43 44 9 v�i�aw Otitku City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and True Blue Strategies, hereinafter referred to as "the Consultant" or "Contractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform marketing, advertising, and social media management services in connection with the project titled Experience Tukwila Digital Initiative. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing on February 1, 2022 and ending March 31, 2023, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2022 unless an extension of such time is granted in writing by the City (email suffices). 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $160,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 45 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. City retains ownership of all social media accounts and the ExperienceTukwila.com website, including domain name. Upon expiration of this Agreement or demand by the City, Consultant shall transfer hosting of ExperienceTukwila.com to a provider of the City's choice and provide all login credentials for ExperienceTukwila.com and all Experience Tukwila social media accounts. City retains ownership of any photography, videography, and animation created in conjunction with this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. CA revised May 2020 46 Page 2 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 3. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion CA revised May 2020 Page 3 47 to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City (e-mail suffices). 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No CA revised May 2020 48 Page 4 amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this day of , 20 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor By: Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 49 Exhibit "A" Scope of Services Contractor shall provide marketing, advertising, and social media management services to the City with the intent of bringing more visitors to the City and improving the City's image. The focus for 2022 shall be to restore consumer confidence following (hopeful) easing of COVID-19 restrictions that limited occupancy of retailers, restaurants, and which significantly impacted overnight travel. Day -to -Day Management of Experience Tukwila Contractor is responsible for the day-to-day management of the City of Tukwila Experience Tukwila social media accounts (Facebook, Instagram, Twitter, and Linkedln) and the ExperienceTukwila.com website. Contractor shall provide the following services outlined in Table 1 below. Special Services In addition to the work outlined in Table 1, Contractor shall provide the following additional special services to the City. 1. On dates mutually agreed by the City and Contractor, organize a two-day photo shoot within the City to capture more crowds, personal portraits, and b -roll footage. Total cost not to exceed $15,000. Work shall not begin until authorized by the City. 2. Produce videos or animations promoting the City. Total cost shall not to exceed $15,000. Work shall not begin until authorized by the City. 3. Search Engine Optimization services for ExperienceTukwila.com. Total cost shall not exceed $5,000. Work shall not begin until authorized by the City. 4. Website refresh of ExperienceTukwila.com. Total cost shall not exceed $5,000. Work shall not begin until authorized by the City. 5. Email template updated for Experience Tukwila brand. Total cost shall not exceed $1,500. Work shall not begin until authorized by the City. 6. Provide on-call, on -demand graphic design services to the City. The specific projects shall be bid on request by the City. 7. Paid media recommendations, as needed, with the specific services added by the City upon request, with a cost estimate provided by the Contractor. 8. Earned media and community partners program. The specific work shall be negotiated by the City and the Contractor, with the Contractor providing the City an estimate for the proposed work. 9. Other marketing and advertising services deemed necessary by the City to achieve the goals of promoting the City to visitors. Specific services and costs shall be negotiated as specific projects are proposed by either City or Contractor. CA revised May 2020 50 Page 6 Table 1 shows an estimate as to how funds will be allocated. The City may reallocate funds for specific tasks or eliminate tasks. Task Notes Monthly Rate 11-month cost (February through December) Project Manageme nt and Reporting Project Management, monthly analytics reporting on web and social analytics, site hosting and administration. $1,000 $11,000 Social Media Content and Manageme nt Creation and posting of original social media content for existing Facebook, Instagram, Twitter, TikTok, and Linkedln accounts including custom graphics and sourced photography. 5-7 posts per week on Facebook, Instagram, and Twitter. Community moderation. Identify externally generated content to share, retweet, or otherwise promote. Ongoing content creating for Linkedln one post per week. Ongoing content creating for TikTok including 1-2 custom videos per month. Expanded stories, videos, gifs, and interactive content. City retains ownership of all social media accounts. Upon request, Contractor shall provide the City sign in credentials for social media accounts. $4,500 $49,500 Website Content Updates Ongoing website support and content updates, editorial calendar management, blog content and event updates. Includes adding additional content to the site such as new restaurant and shopping listings, updating imagery including refreshing homepage content. Contractor is responsible for hosting ExperienceTukwila.com. City retains ownership of ExperienceTukwila.com website and the domain name. Upon termination of this Agreement, Contractor shall transfer hosting and the domain name ExperienceTukwila.com to the City. $2,000 $22,000 Email Deployment of one email per month to $1,000 $11,000 CA revised May 2020 Page 7 51 Marketing Content and Manageme nt Experience Tukwila newsletter subscribers. Email content development and management including subscriber/engagement reporting Totals: $8,500 $93,500 CA revised May 2020 52 Page 8 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes March 7, 2022 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Kathy Hougardy, De'Sean Quinn Staff Present: Rachel Bianchi, Nora Gierloff, Max Baker, Laurel Humphrey, Derek Speck, Nancy Eklund, Lori Solberg Guest: Vanessa Zaputil, resident Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contract: Experience Tukwila Staff is seeking Council approval of an agreement with True Blue Strategies in an amount not to exceed $160,000 for management and operation of the Experience Tukwila Digital Initiative and general marketing services. Chair Delostrinos Johnson asked for clarification on the additional $30K requested above the approved use of $130K in lodging tax. Staff clarified that the additional amount is requested to provide flexibility in case another funding source becomes available during the contract term. Committee Recommendation Unanimous approval. Forward to March 21, 2022 Regular Consent Agenda. B. Resolution: Land Use Fees Staff is seeking Council approval of a resolution to update the City's land use fee schedule to reflect changes to the wireless communications facilities code, add tree and landscape permits, and increase Zoning Verification Letter fee for more than two contiguous parcels. Ms. Zaputil requested that the city address noise variance permit fees. Committee members had several questions around the tree and landscape permits. Item(s) for follow-up: • Address noise variance permit fees in next fee schedule analysis • Remove proposed tree and landscape fees from draft resolution for further analysis and discussion. Committee Recommendation Unanimous approval as amended. Forward to March 14, 2022 Committee of the Whole. 53 54 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's revieav Council revieav 3/14/22 MB 3/21/22 MB ITEM INFORMATION ITEM No. 5.E. STAFF SPONSOR: MAX BAKER ORIGINAL AGENDA DATE: 3/14/22 AGENDA ITEM TITLE 2022 Land Use Fees Resolution CATEGORY ® Discussion Mtg Date 3/14/22 ❑ Motion Mtg Date ® Resolution Mtg Date 3/21/22 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ®DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIV SPONSOR'S SUMMARY The City's fee schedule needs to be adjusted to: (1) ensure the City is accurately recovering permit review costs, (2) remove inaccurate permit types, and (3) reflect recent updates to the wireless code. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 3/7/2022 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMII°IEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/14/22 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 3/14/22 Informational Memorandum (updated after 3/7 PCD Committee) Draft Resolution (updated after 3/7 PCD Committee) Minutes from the 3/7/22 Planning & Community Development Committee meeting 3/21/22 Final Resolution 55 56 City of Tukwila Washington Resolution No. A RESOLUTION OF THECITYCOUNCILOF THE CITY OF TUKWILA, WASHINGTON, AMENDING CERTAIN PARTS OF THE LAND USE FEE SCHEDULE IN RESOLUTION NO. 2012 (THE CITY'S CONSOLIDATED PERMIT FEE SCHEDULE), TO UPDATE FEES FOR WIRELESS COMMUNICATION FACILITY PERMITS AND ZONING VERIFICATION LETTERS. WHEREAS, the City's Consolidated Permit Fee Schedule needs to be updated to reflect changes adopted by Ordinance 2660 on October 4, 2021, as codified in Tukwila Municipal Code Chapter 18.58, "Wireless Communication Facilities;"and WHEREAS, the City's Consolidated Permit Fee Schedule also needs to be updated to clarify fees for zoning verification letters; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Resolution No.2012 is hereby amended to revise Section 4, "Land Use Fee Schedule," under the heading "WIRELESS COMMUNICATION FACILITY (TMC Section 18.58.050)," to read as follows: Decision Type 2021 Fee 2022 Fee Plus Hearing Examiner Fee Plus Technology Fee (TF) WIRELESS COMMUNICATION FACILITY (TMC Section 18 .58.050) Eligible Facilities Modification $ 675 $ 685 + TF Substantial Change $1,923 $1,952 +TF New Macro -Facility $3,847 $3,905 + HE + TF CC: Legislative Development\Consolidated pemiitfee schedule—fee changes 3-15-22 MB:bjs Page 1 of 2 57 Section 2. Resolution No.2012 is hereby amended to revise Section 4, "Land Use Fee Schedule," under the heading "MISCELLANEOUS SERVICES AND CHARGES" to read as follows: Decision Type 2021 Fee 2022 Fee Plus Hearing Examiner Fee Plus Technology Fee (TF) MISCELLANEOUS SERVICES AND CHARGES Development Agreement $2,289 $2,323 + TF Code Interpretation $ 401 $ 407 + TF Zoning Verification Letter (Up to two contiguous parcels; $50 for each additional parcel.) $ 401 $ 407 + TF Legal Lot Verification $ 639 $ 649 + TF Preapplication Meeting $ 553 $ 561 + TF In -lieu Tree Replacement Fee $ 416 $ 422 Mailing Fee to Generate Labels, per project $ 523 $ 530 Public Notice Mailing Fee per address for each mailing $1 $1 Section 3. Effective Date. This resolution shall take effect immediately upon passage. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2022. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney CC: Legislative Developnnent\Consolidated permitfee schedule—feechanges 3-15-22 MB:bjs 58 Page 2 of 2 COUNCIL AGENDA SYNOPSIS ' .Q�,� Initials ITEM No. ,Oi'� <C 0, 0144 Z Meeting Date Prepared by Mayor's review Council review Dy 3/21/22 RB 6.A. 1908 ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 3/21/22 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronovirus) CATEGORY 0 Mtg Discussion Date 3/21/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ PubLc Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIV SPONSOR'S The City is actively engaged in regional efforts to address the coronovirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N /A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. N/A COMMI11EE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 3/21/22 Coronavirus Report 59 60 Nj CORONAVIRUS RESPONSE UPDATE March 21, 2022 * Denotes All New Content in the Section ESSENTIAL SERVICES AND CITY OPERATIONS Essential Services & City Operations The City returned to pre -omicron in-person services on March 1, 2022. City Hall, the Permit Center and Human Services are open Mondays and Wednesdays from 8:30 a.m. to 12:00 p.m. The Police Department front desk is open 8:30 to 5:00 Mondays through Fridays for fingerprinting, concealed pistol licenses and other services. Muncipal Court resumed its limited in-person operations on Mondays and Wednesdays, from 1:00 to 4:00 p.m. The Tukwila Community Center remains open and proof of vaccination is required. All services remain available remotely. It is expected that City staff will use March as a bridge to bring more in-person services available beginning in April. The state and county mask mandate ended March 12, 2022. Mask wearing is a personal choice for both staff and visitors. * Human Services In the past week, HS staff has assisted 5 household (12 individuals) with $9,208.03 in financial assistance ($8,875 in rental assistance, $333.03 in City water/sewer). The least amount of back owing rent was $200 the highest amount of back owing rent was $1 1,600. Staff is working with 11 new households who are at various stages of the intake process. As of February 11, 2022, the KC EPRAP portal is closed to new applicants (both tenants and landlords). Residents and landlords who have already applied for the EPRAP program can check their status by going to: httpslikiriacourity.govidepts/commuriity human serviceV.cOVID/pvictioripreveritiori rent assistarice Source General Fund Contracted Partners Covid Rental & Utility Assistance Sewer/Water HB 1406 Rental Assistance Information from the community on total past due rent amount Households Assisted/Ind Rent: $ Utility: $ Rent: $8875 4/8 Utility: $ 1/4 $333.03 0/0 $ $500-$1,200 = 3 $1,250-$3,500 = 11 $3,600-$4,000 = 3 Over $4,000 = 2 Funding Breakdown 61 Business Recovery Business Health Washington's economy continues to be fully open and all businesses and public spaces can operate at full capacity. The State ended its indoor masking order on March 12 (some exceptions apply). King County ended its business vaccine verification order on March 1 and its indoor masking order on March 12. COVID continues to spread but the rate of spread is much slower than the peak in early January. In King County, the seven-day average daily number of new cases, hospitalizations, and deaths are about where they were in early December. Business Assistance The State's Small Business Flex Fund continues of offer low interest loans to small businesses. Staff is participating in the Port of Seattle's creation of a Trusted Community Partners Network that will help navigate small businesses to resources like technical assistance and funding. The State plans to issue another Working Washington grant program in 2022. In 2022 City staff will explore options to use the $190,000 of ARPA funds that Council designated for small business support. MEETING THE COMMUNITY'S BASIC NEEDS * Food Resources and Distribution Senior Meals, number of meals distributed. Week of 3/14 During the week of 3/14; 42 meals were picked up at the Duwamish Curb Cafe and 220 meals were delivered to 18 residents. Meals are distributed weekly, unless there is a holiday that may affect delivery. In those instances, meals are "doubled" up for Meals on Wheels and delivered the prior week. Tukwila Pantry The Pantry is in need of volunteers on Monday, Wednesday and Friday to build emergency food boxes for the community. For more information call: 206.431.8293 Tukwila Pantry still requires all volunteers/guests to wear a mask until further notice. The Pantry is in need of donations such as: Bars of soap, detergent, toothbrushes, toothpaste, diapers, deordant, and women's sanitary items. 62 Duwamish Curb Cafe Meals on Wheels 42 220 3/10-403 3/12-268 3/15 - 418 COVID-19 UPDATES * Covid-19 Tukwila Overview Public Health Seattle King County rlfllllJ/I f /1/1�lUF /://////// Go to other dashboards: c.2MIrlignitYL, Cases 4,772 C Hospitalizations 150 1 daily average cases 20% increase in the last 7 -days (6) from the prior 7 -days (5) 0 daily average hospitalizations -100% decrease in the last 7 -days (0) from the prior 7 -days (1) <1 daily average deaths Increase of 1 in the last 14 -days (1) from the prior 14 -days (0) 1 i P r w , ry D Ilibo c. Coiimflty, t wed e"n sf: y, M a r c°° 0"t :i 6, 1.. C". 2 2 ��,��I�U�IIIU�i�a»l��»�llolo�rlU���U�����������%ll I�rl�r�iii�1�1�1r��l�Mrr7itrrrrrrr�`r�r�ir�r�irr Go to other tabs: COVI ' acciir Deaths 28 Change, the tyle of Il ocatitixns City t, Health Re1.ao4`t111g Area lf'vdtrti',Oiltra PMasg1 0 Region, Vir+rw I,!2atraicir luf,ary;,n 130 60 40 20, 0 4 2 a 7..0 L5 1.0 0.5 0.0 e t" VID-,'10 Oatcar Ilt 5th, People Completed Vaccine Series Not yet available A Hover over graphs and text for more details !//iii 12/01/21 01/01/22 02/01/22 03/01/22 Specimen Date (last 1.20 days) 12/d1/21 11/01/22 02/01/22 03/01/22 Adrnissian Date (last 1.20 days) 01/01/22 02/01/22 Death Date (lack. 120 drays) i///ilii Joos //DiiiiJi,/// Mobile Vaccination Team The Tukwila Fire Department' Mobile Vaccine Team (MVT) has been stood up to provide various vaccine opportunities, including most recently at the Tukwila Pantry. 63 * Vaccine Update & Locations There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at sites in the area, as well as private opportunities. Visit vaccin locator.doh.wa.gov for location and appointment opportunities. Booster shot information and vaccines for children ages 5 through 11 are also available at vaccinelocator.doh.wa.gov. Upcoming Vaccine Opportunities in Tukwila: Vaccines available to ages 5+, first and second shots, boosters, walk-ins welcome. Vaccines free regardless of insurance, citizenship or immigration status. Dates are: • March 26: 10:00 a.m. - 1:00 p.m. - Sullivan Center Vaccinations for the population 12+ in King County as of March 16, 2022: • 1 dose: 1,977,656 or 95.9% • 2 doses: 1,813,546 or 88.1% • Booster doses: 1,064,807 Below is a zip code map of vaccinations as of March 9, 2022 (percentage of population 5+ who have completed the series) in King County, with Tukwila's two zip codes highlighted: • 98168: 81.7% • 98188: 87.2% Map of KC. sit. t: ..r C 2022 M«apIar,rx (!i) OpenStreetM;ap p vied series arno years male 11111111111111111111111111111111111111 iu 11131L1.....111 Below is a chart of vaccinations by region in King County. Note that South King County has a lower vaccination rate than many other areas in the county. 64 Table .. KC residentr; who have completed series by age gro a r rguts Total 5+ years 12+ years 5-11 years 12-17 years 18-34 years 35-49 years 50-64 years 65+ years population old old old old old old old. old Overall 'King County 80/1/4 84.8% 8801/4 51/1/4 76,9% 77.2% 89.4% 94.7% >95% East 853% 9L2% 943% 63.1% 928% 8531/4, 92.7% >95% >95% 4 North 842% 88.7% 912% 6L8% 744% 833% >95% 873% >95% Regions s"upe 80.4% 84A% 85% 67.7% 92.1% 74.0%, 91.1% 88% >95% South 732% 78.2% 833% 303% 58.71/4 72.7% 813% >95% >95% Kirkland, Redmond, Bothell, and 838% 89A%, 912% 712% 89.7% 77.2% >95% 934¼ >95% N Seattle and Shoreline 81.2% 85.0% 85.7% 7521/4 94.0% 708% 934% 87% >95% Central Seattle 782% 80.71/4. 812% 65A% 86.7% 763% 865¼. 803% 882¼ W Seattle, S Seattle, Delridge and Highline 83.8% 89/% 92A% 55.71/4 80% 818% >95% >95% >95% 10 .1torien,. Renton, Inkwila and Seattle 763% 8L7% 863% 356% 66.9% 73.41/4 890% >95% >95% Regions Auburn, Kent, and Federal Way 70.5% 75.7% 8L7% 253% 55.8% 70.7% 791%, >95% >95% South East King County 7(L$% 75A% 80 .8 % 30.8% 54.1% 73.7% 743% 89.5% >95% Bellevue, Issaquah and ercer Island 87% 91.71/4 94.8% 62.1% 90.7% 923% 922% >95% >95% East Kiag County 84.7% 90.7% >95% 573% 93.7% 87.7% 86.0% >95% >95% Vesnon Island 89.6% 92.6% >95% 586% 763%, >95% 842% 75% >95% * COVID-19 Testing The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. 3/15 - 137 individuals tested 3/14 - 171 individuals tested 3/13 - closed (Sunday) 3/12 - 119 individuals tested 3/11 -116 individuals tested 3/10 - 137 individuals tested 3/9 - 123 individuals tested WA Notify WA Notify (also known as Washington Exposure Notifications) is a free tool that works on smartphones to alert users if they may have been exposed to COVID-19 without sharing any personal information. It is completely private and doesn't know who you are or track where you go. To download the app: alOn an iPhone, enable Exposure Notifications in Settings: • Go to Settings • Scroll down to Exposure Notifications • Click "Turn On Exposure Notifications" • Select United States • Select Washington On an Android phone: • Go to the Google Play Store • Download the WA Notify app For Android or iPhone, scan the QR code: 65 66 COUNCIL AGENDA SYNOPSIS Initials ITEM NO. '" Meeting Date Prepared by Mayor's review Council review 3/21/22 BR ITEM INFORMATION STAFF SPONSOR: CODY LEE GRAY ORIGINAL AGENDA DATE: 3/21/22 AGENDA ITEM TITLE Fleet & Facilities Public Works Shop - Equipment Purchase & Transfer CATEGORY ❑ Discussion Mtg Date 0 Motion Mtg Date 3/21/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police A PIr SPONSOR'S The new Fleet & Facilities Heiser building has three lift bays for repair of fleet vehicles. To SUMLMARY fullfill lift capacity, Fleet & facilities will need to relocate an existing lift and purchase two new lifts for the Heiser building, including one 20,000 Ib. capacity 2 -post lift and one 16,000 Ib. 2 -post lift with 3 -stage front and rear arms. Council is being asked to approve the purchase of two lifts, including shipping and installation, from Shop Equipment Co., Inc. and the transfer of existing shop equipment in the amount of $64,698.87. REVIEWED BY 0 Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 3/21/22 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONsoR/AD\HN. Department of Public Works COM 1I IEE Unanimous Approval; Forward to Regular Council Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $64,698.87 $572,000 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/21/22 MTG. DATE ATTACHMENTS 3/21/22 Informational Memorandum dated 3/18/22 2021 CIP, pg 56 Shop Equipment Co., Inc. Purchase Estimate Shop Equipment Co., Inc. Transfer Estimate 67 68 City of Tukwila Public Works Department - Hari Ponnekanti, City Engineer Engineer INFORMATIONAL MEMORANDUM Allan Ekberg, Mayor TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer By: Cody Gray, Operations Manager — Fleet, Facilities & Street Maintenance Garron Herdt, Fleet Superintendent DATE: March 18, 2022 SUBJECT: Fleet & Facilities Public Works Shop - Equipment Issue Approve the purchase of two lifts for the new Fleet & Facilities Shop and the cost of moving one existing lift and one crane from the George Long Shop to the new facility. Background The new Fleet & Facilities Heiser building has three lift bays for repair of fleet vehicles. The original plan accounted for the purchase of one lift and the relocation of two lifts from the George Long building. However, one of the existing lifts is obsolete and has subsequently suffered mechanical issues rendering it unusable. As a result, the City will need to purchase a second new lift to meet capacity needs of the Heiser building. The existing rotary 2 -post hoist lift and a heavy-duty crane will move to the new shop as well. Discussion Fleet Services reached out to four potential vendors to relocate the existing lift and purchase two lifts - one 20,000 Ib. capacity 2 -post lift and one 16,000 Ib. 2 -post lift with 3 -stage front and rear arms. The attached quote from Shop Equipment Co., Inc. was the lowest responsive bid. Financial Impact Costs for purchasing and moving the vehicle lifts will be 100% funded from the Fleet Replacement budget in the 501 Fund. The Fleet Replacement budget is more than sufficient to cover these costs. Cost Estimate Fleet Replacement Budget Two new lifts $58,291.05 $572,000 Transfer existing lift & crane 6,407.82 Total $64,698.87 Recommendation Council is being asked to approve the purchase of two (2) lifts, including shipping and installation, from Shop Equipment Co., Inc. and the transfer of existing shop equipment in the amount of $64,698.87 and consider this item same day at the March 21, 2022 Regular Council Meeting. Attachment: 2021 CIP, page 56 Shop Equipment Co., Inc. Purchase Estimate Shop Equipment Co., Inc. Transfer Estimate Fleet &Facility Services-14000interurbanAvenue, Tukwila, WA 98168 -206-431-0166 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwiIQWAgov 69 70 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Public Works Shops Project No. 91630601 DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility. MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. COMMENT: Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design/PM 722 300 500 1,522 Land (R/W) 25,462 25,462 Const. Mgmt. 11 1,050 1,061 Construction 14 624 7,517 20,000 20,000 48,155 TOTAL EXPENSES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 FUND SOURCES Enterprise Funds 8,572 462 4,284 250 20,000 33,568 Councilmatic Bond 5,572 20,000 25,572 REET/ Funds 3,000 3,000 6,000 General Fund 462 1,283 250 1,995 306 Fund Balance 9,065 0 0 0 0 (20,000) 20,000 0 0 9,065 TOTAL SOURCES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 2021 - 2026 Capital Improvement Program 56 71 72 Shop Equipment Co., Inc. ooww11111111 wuuuu „„„, 11111111111111111111111 Aurora, OR 97002 QUOTE Estimate # Phone # 503.620.2794 Fax # 503.620.1763 18749 Ship To City of Tukwilla 14000 Inner Urban Ave S Tukwila, WA 98068 Date Terms Rep 11/16/2021 Net 10 days PJ Qty Item Description Cost Total Move Rotary two post hoist. UNIT 9601 1 1 1 2 Move Move SC Material - Install 1,500.00 3,500.00 450.00 185.00 1,500.00T 3,500.00T 450.00T 370.00T Move CraneI Service Call I Q0 EPDXY ANCHOR PACKAGE Sales Tax (10.1%) $587.82 Total $6,407.82 Signature 73 Shop Equipment Co., Inc. ......11111111111°°°°°;;;;;;;000000000000000°00°0111;11111°°°00001100000000000000000°°°°;;;;;;;;;;;;;;;;;;°0000000000000000011111111111°°0000000000:1:1:1: 000 1° ;111111111111111111111111111011111111000110111111111 111101001111111111 111111111010117000000000000000000000000000000000000000000000 1010111111111000110011111111000000000000000000000.....u. 00000000000000010S 00, 1,1010101010101010 11111 lo 0000V M m11111111111111 """Hu::: nu. 11111111111111111111111 uuuu 00000000000000000000000000000,000000000000000000000000000000000000000000000000000000000000000000000000000 00,0000000000000000000000,0000000000000000000000 ,00 000000000000000000000000000000000000000000000000 0000000000, 00,00000000000000000000 Aurora, OR 97002 QUOTE Estimate # Phone # 503.620.2794 Fax # 503.620.1763 18858 Ship To City of Tukwila 14000 Inner Urban Ave S Tukwila, WA 98068 Date Terms Rep 2/1/2022 Net 10 days PJ Qty Item Description Cost Total 16,000 LB CAPACITY 2 POST UNIT 9616 1 1 1 1 1 1 1 1 1 1 2 CH-CL16-3S S&H S&H Install 2p Hyd. oil CH-CL20 S&H S&H Install 2p Hyd. oil Material - Install 21,598.58 1,195.00 1,263.00 1,500.00 35.00 22,849.15 1,263.00 1,335.00 1,500.00 35.00 185.00 21,598.58T 1,195.00T 1,263.00T 1,500.00T 35.00T 22,849.15T 1,263.00T 1,335.00T 1,500.00T 35.00T 370.00T Symmetric cargo vehicle 2 -post lift, 3 -stage front and 3 -stage rear arms (174 in. height) - Designed specifically for cargo van style carrying vehicles. Shipping & Handling Freight Surcharge Install 2 post, less electrical (208/230 VAC, single phase on a 30 amp service). Hydraulic oil for lift power unit 20,000 LB CAPACITY 2 POST UNIT 9617 Challenger 20,000 lb capacity Symmetric 2 -post lift, 2 -stage front and 2 -stage rear arms, single point air actuated lock release (174 in. height) Shipping & Handling Freight Surcharge Install 2 post, less electrical (208/230 VAC, single phase on a 30 amp service). Hydraulic oil for lift power unit Hilti Anchor Package Sales Tax (10.1%) $5,347.32 Total $58,291.05 Signature 74 TO: City of Tukwila Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: March 16, 2022 SUBJECT: City Administrator's Report Allan Ekberg, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • PNW Sustainability Summit: Economic Development staff attended the PNW Sustainability Summit hosted by the Seattle Southside Chamber of Commerce on February 24. • GovernorinsleeVisitsTukwila Library: On March 1 Mayor Ekberg joined Governor Inslee and the First Lady to greet those receiving vaccinations at the Tukwila Library. • International Arrivals Facility Reveal Reception: Mayor Ekberg and Councilmembers Hougardy and Kruller attended the International Arrivals Facility Reveal Reception at SeaTac International Airport on March 3. • Tour of Progressive Skyway Village: Mayor Ekberg, Councilmembers Hougardy and Delostrinos-Johnson and Community Development staff toured the Low -Income Housing Institute (LIHI) Tiny Homes at Progressive Skyway Village on March 4. • King County District Court Districting Committee: On March 7 Mayor Ekberg attended a King County District Court Districting Committee meeting. • Sound Cities Association Mayors Meeting: Mayor Ekberg participated in a Sound Cities Association Mayors meeting on March 8. • South King Housing (SoKiHo) Meeting: Community Development staff attended a monthly SoKiHo meeting with representatives from South King County jurisdictions and South King Housing and Homelessness Partnership to discuss the Housing Action Plan Implementation grants administered by the Department of Commerce and the upcoming Comprehensive Plan updates. II. Community Events • Duwamish Hill Preserve Volunteer Event: The first public volunteer event of 2022 will be held March 19 at Duwamish Hill Preserve. More information is available at https://www.tukwilawa.gov/departments/parks-and-recreation/green-tu kwila/. Tukwila City Hall • 6200 Bouthce at r' Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: Tukwila WA.gov 75 • Business District Work Party: On March 6 the Seattle Sounders, Forterra and Dirt Corps with the support of Tukwila Parks hosted a work party planting trees along the Duwamish in the business district. 111. Staff Updates Public Safety • Fire Department Town Hall at Marvelle: The Tukwila Fire Department C Shift conducted a Town Hall meeting at Marvelle in Southcenter. Deputy Chief Norm Golden and Battalion Chief Jack Waller lead the discussion and answered questions from the residents. A fire drill was conducted at the end of the event. • Violent Crime Strategies Planning Meeting: Chief Dreyer attended Violent Crime Strategies Planning meeting with other King County Chiefs and stakeholders on March 2. • Tukwila Officer Provides Crossing Guard Services: As he was driving by, a Tukwila Police Officer noticed that there were no school crossing guards on duty while children were headed to school. He pulled over and provided crossing guard duties to ensure a safety for the students. Project Updates • 42nd Ave S Bridge Replacement: The City plans to open the 42nd Ave S Bridge to one lane southbound traffic after review of the completed structural analysis and bridge inspection report. The plan is to open the bridge to one lane in the southbound direction to allow 3 exits out of the Allentown Neighborhood. It is estimated that the bridge will open by April 1, 2022. Design for the 42nd Ave S Bridge Replacement continues and is on schedule to have 30% plans and engineering estimate in early to mid -2022. The draft type, size, and location (TS&L) has been submitted to the City and has been presented to the Council at the February 14 Committee of the Whole meeting. The Washington State Legislature passed the $17 billion Move Ahead WA transportation package, which included $17 million for the replacement of the 42nd Avenue Bridge. The City of Tukwila has also received funding from PSRC and the State Local Bridge program, totaling an additional $14 million. According to current engineering estimates, the City now has enough funds to complete the 42nd Avenue Bridge replacement. Project staff conducted a monthly Allentown meeting at the Tukwila Community Center on February 22 to present the latest findings to the community and receive the initial feedback. Staff continues to compile all the questions/comments to address the concerns of the attendees. Council will continue to have the opportunity to review the draft TS&L and ask any additional questions. Staff will present answers to the Council questions at the March 21 Transportation and Infrastructure Services Committee meeting. Bridge location selection by Council is planned for the March 28 Committee of the Whole meeting. 76 City Administrator's Report March 16, 2022 Page 3 Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for March 23, 2022. 2 Resident position terms expire December 31, 2022. VACANT: 2 resident positions. • Civil Service Commission: The next meeting is scheduled for March 17, 2022. No terms set to expire in 2022. No vacancies. • COPCAB: The next meeting is scheduled for April 14, 2022. 1 Business Representative position term expires December 31, 2022. 1 Resident position term expires December 31, 2022. 1 School District Representative position term expires December 31, 2022. VACANT: 2 Resident positions, 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for April 7, 2022. 1 City Employee position term expires December 31, 2022. 1 Education/Community position terms expires December 31, 2022. 2 Community Representative position terms expire December 31, 2022. VACANT: Student Representative. • Human Services Advisory Board: The next meeting is scheduled for April 14, 2022. 1 Medical/Health position term expires December 31, 2022. 1 School District Representative position term expires December 31, 2022. 1 Resident position term expires December 31, 2022. VACANT: 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for April 5, 2022. 4 Resident position terms expire December 31, 2022. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled forApril8, 2022. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for April 13, 2022. 2 Community position terms expire December 31, 2022. VACANT: 1 Community Representative and Student Representative. • Planning Commission: The next meeting is scheduled for April 28, 2022. 2 Resident position terms expire December 31, 2022. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 77 IV. Responses to Council/Community Inquiries Date of Inquiry Inquiry Response March 7, 2022 Councilmembers requested documentation from the consultants on the opening recommendations for the Consultant documentation attached. 42nd Avenue Bridge. March 7, 2022 Councilmember Quinn The RV is on private property which means asked about the burned out the owner of the RV or owner of the RV on Interurban Avenue property will need to have it towed. Itis a and what the status and/or expectation is regarding removal? civil matter. 78 11111111111 in ring L.AC STRUCTURAL MEMO Date: March 7th, 2022 To: Adam Cox, PE — City of Tukwila Public Works Department From: Kash Nikzad Re: 42" Ave S Bridge Re -Opening Following Critical Damage Repair City of Tukwila's (City) 42nd Ave S Bridge was subject to a high impact load from a truck on Wednesday 12/15. The truck struck one sway frame of the bridge and inflicted some critical damages to the mentioned sway frame and its associated vertical elements of the through -trusses of the bridge. The bridge was closed shortly after this incidence by City Police Department and on Thursday 12/16, the King County inspection crew performed an in-depth inspection of the damaged areas. Since that time, the bridge has been repaired by a City -hired specialty contractor and been post -repair inspected by the King County bridge inspection crew. Furthermore, on January 3rd, 2022, TranTech's team performed additional non-destructive testing on a critical gusset plate on the bridge under City supervision. The results of post -repair analyses show that the bridge is further compromised due to this impact, and it can only serve a one-way traffic safely. It is the recommendation of the WSDOT Bridge Engineer, King County Inspectors, TranTech Engineers and City staff that the City reopens the 42nd Avenue bridge to one-way traffic until the bridge can be replaced. For this reason, City has requested TranTech's team to study traffic attributes of both north- bound (NB) and south -bound (SB) one-way traffic alternatives on the bridge. The following presents a summary of this comparison study: • NB alternative would require Allentown traffic to exit via S 115th St or S 129th St only. The S 115th St/E Marginal intersection is unsignalized which may make outbound left turns challenging and result in queuing back on S 115th St. SB alternative provides Allentown with 3 exit locations; two of these locations are signalized which can better facilitate the outbound turning movements. • Given the load limits on 42nd (north of 124th), the SB alternative allows two different routes out of Allentown for trucks. With NB alternative, trucks would only be able to exit via 129th to MLK Way. If for any reason 129th is impacted and/or needs to be closed, trucks would essentially be stranded in Allentown. The SB alternative mitigates this issue by providing redundancy. TranTech Engineering, LLC 365 — 118th Ave SE, Suite 100, Bellevue, WA 98005 425-453-5545. Fax: 425-453-6779 79 • The SB alternative allows trucks to avoid the steep climbing grade on 129th during inclement weather. Trucks may have challenges in the opposite downgrade direction during inclement weather as well, but this should be more manageable than the upgrade. • The NB alternative requires fewer needed temp channelization/ signal modifications than the SB alternative. • Regarding Emergency Fire access, SB alternative provides for better egress for Fire Station 53 response. This is the established SB response route for Station 53. • SB alternative provides less truck impacts to the Superette corner store parking and its patrons, it reduces traffic on 42nd Avenue heading NB in the neighborhood and restores some normal traffic flow in Allentown with less cut through traffic via S. 116tH In comparing and analyzing the mentioned attributes of the NB and SB one-way travel alternatives over the bridge, TranTech's team recommend the SB travel alternative for the bridge re -opening. Should you have questions, please call me at 425-894-8937 or email me at knikzad@trantecheng.com Sincerely, Kash Nikzad, Ph.D., PE Senior Structural engineer TranTech Engineering, LLC 80 TranTech Engineering, LLC 365 — 118th Ave SE, Suite 100, Bellevue, WA 98005 425-453-5545. Fax: 425-453-6779 Memorandum To: Public Works Department, City of Tukwila From: KPG Psomas Date: 3/8/2022 Re: Transportation Analysis for the 42nd Avenue S Bridge Reopening In December 2021, the 42nd Avenue S bridge over the Duwamish River was damaged by an overheight truck load and was closed to all modes of travel. The City has been working on repairs to reopen the bridge. Due to the condition of the bridge, it can only be opened with a single lane of traffic. This memorandum evaluates the advantages and disadvantages of operating the bridge with one northbound lane versus one southbound lane and provides our recommendation. Allentown Neighborhood The 42nd Avenue S bridge over the Duwamish River connects Interurban Avenue S with the Allentown Neighborhood. The approximate boundaries of the Allentown Neighborhood are the Duwamish River to the south and west, S 115th Street to the north, and 1-5 to the east. The primary land uses in the Neighborhood are residential, Tukwila Community Center, and the BNSF Railway Intermodal facility. Fire Station 53 is located in the Neighborhood at 4202 S 115th Street. There are three access points to the Neighborhood: S 115th Street, the 42nd Avenue S Bridge over the Duwamish River, and S 129th Street bridge over 1-5 that connects to Martin Luther King Way S (SR 900). The City has reached out and solicited feedback from the Allentown Neighborhood residents regarding whether to reopen the bridge in the northbound or southbound direction. Feedback from the neighborhood is a preference to open the bridge in the northbound direction. Residents have expressed concern about trucks traveling downhill (westbound) on the S 129th Street bridge over 1-5. There were no reported crashes of this type at this location from January 2016 to September 2021. Transportation Analysis This section evaluates the trade-offs of reopening the bridge in either the northbound or southbound direction. Single Lane Northbound Traffic A northbound bridge would provide three entry locations (S 115th Street, S 129th Street and 42nd Avenue S) and two exit locations (S 115th Street and S 129th Street) for the Allentown Neighborhood. 3131 Elliott Avenue, Suite 400, Seattle, WA 98121 206.286.1640 www.kpg.com 81 Pros • Provides more direct access to enter the Neighborhood from locations to the south. • Trucks and other vehicles entering the Neighborhood have good access from both northbound and southbound 1-5. Cons • More difficult for trucks and other vehicles to exit the Neighborhood to access southbound 1-5. There are no 1-5 southbound on -ramps at the 1-5/S Boeing Access Road interchange. Vehicles would need to travel northbound on 42nd Avenue S to S 115th Street and then southbound on Interurban Avenue to access the southbound 1-5 at S 133rd Street. • A third street entering the Allentown Neighborhood is expected to increase traffic volumes using Neighborhood streets. Single Lane Southbound Traffic A southbound bridge would provide two entry locations (S 115th Street and 50th Place S) and three exit locations (S 115th Street, 42nd Avenue S and 50th Place S) for the Allentown Neighborhood. Pros • Expected to reduce northbound truck traffic on the segment of 42nd Avenue S, north of S 124th Street, which is signed for only local trucks serving local businesses. • Reduces the number of vehicles making unsignalized left turns from westbound S 115th Street to southbound East Marginal Way. • Trucks and other vehicles exiting the Neighborhood would have simple access to both northbound 1-5 via Interurban Avenue S and southbound 1-5 via S 133rd Street. • Provides trucks another route to exit the Neighborhood that does not require them to use the steep uphill on the S 129th Street bridge over 1-5. Cons • Trucks traveling from northbound 1-5 do not have a good route to enter the Neighborhood and will be more likely to travel using eastbound on S 115th Street and southbound on 42nd Avenue S. Recommendation Based on the analysis above, feedback from the neighborhood and discussions with City staff, our recommendation is to reopen the 42nd Avenue S bridge in the southbound direction. Reopening in the southbound direction will provide more benefit to Neighborhood circulation and lower vehicle traffic in the Neighborhood. 2 of 2 82 UPCOMING MEETINGS AND EVENTS MARCH 2022 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in person and virtual attendance available. MAR 21 MON MAR 22 TUE MAR 23 WED MAR 24 THU MAR 25 FRI MAR 26 SAT > Planning and Community Development Committee 5:30 PM City Hall — Hazelnut Room Hybrid Meeting >Transportation and Infrastructure Committee 5:30 PMS.; 6300 Building — Duwamish Room on 2''d Floor Hybrid Meeting > City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting D ALLENTOWN Join Click FREE COVID-19 Vaccine Clinic older) lnt'l. Blvd. PM for more Community �; REROUTE for updates project and in your Center information.to > Arts Commission 6:00 PM Virtual Meeting ` w� / s, i;T wS _ a_i?' 42ND AVE S BRIDGE REPLACEMENT SURVEY We'd like to know your thoughts on the alignment of the 42nd Ave S.Bridge replacement by filling out a survey by TODAY._ Click for C information and take the survey. Interested in learning more? We will also be discussing this item at the Transportation & Infrastructure Services Committee meeting on March 21 at 5:30 PM. Clir;k here for the agenda pwket and intorrnatm on how join the meetincl. > Planning CGMFA466F0n Cancelled - r " 0 „m q DONATE BLOOD Your donation is critical! To scheduleinformation an appointment, call 1-800-398-7888. Clliick here for more information and to`�NAL schedule aini appointment online. COVID-19 Vaccine Event (for ages 5 and older) FREE Sullivan Center at Tukwila Village 14350 Tukwila Intl. Blvd. 10:00 AM to 1:00 PM t'7.(''J''''' BLVr O o/�i //�� j /ry/�� 0 / Action Cotrfilit"tee ■ INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. (for ages 5 and Tukwila Library 14380 Tukwila 8:30 AM to 12:00 Visit I((:LS site information Future of Fire / EMS Advisory Committee 4:00 PM Virtual Meeting w o mss,, . V� TRUCK PROJECT UPDATE City staff monthly on the Truck Reroute other projects happening neighborhood. 5:30 PM Tukwila Community here for more MAR 28 MON MAR 29 TUE MAR 30 WED MAR 31 THU APR 1 FRI APR 2 SAT D Community Services and Safety Committee 5:30 PM City Hall — Hazelnut Room C Hybrid Meeting > Finance and Governance Committee 5:30 PM 6300 Building — Duwamish Room on 2od Floor Hybrid Meeting > City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting .nuouoioioioioioioioioioioioioiouv pc rt OSeattle' JOB AND RESOURCE FAIR Meet with 25 employers including Port of Seattle, Port Jobs, WorkSource, Starbucks, Horizon/Alaska, Swissport Fueling, Amazon, and more! Refugees and newly arrived immigrants are encouraged to attend. All job seekers are welcome. Free parking, no charge to attend and masks required. 10:00 AM — 1:00 PM DoubleTree by Hilton 18740 International Bld, SeaTac Contact Betsy McFeely at McFeely.IB@PortSeattle.org for more information. s y, 9 4° TUKWILA CITY OF OPPORTUNITY SCHOLARSHIP APPLICATION DUE See below for more information. ''t FREE RECYCLING COLLECTION This eventts is forplTukwilasebring Residents only (please proof of residency). encourage the recycled plastic materials more efficient use the City is also recycled plastic rain for sale. Rain barrels available for 9 AM — 3 Foster High 4242 S 144th Click here for information and which litems accepted. EVENT bring To use of and of water, offering barrels will be sale. PM School St more to see will be A TUKWILA WORKS RELAUNCH - ONLINE REPORTING TOOL o/t Report non-emergency issues such as potholes, streetlight outages, code violations, etc., and track issues. Download the free SeeClickFix app for your , mobile device or access the Tukwila Works reporting tool here: 'Tukwila Works Reporting Tool 2022 TUKWILA CITY OF OPPORTUNITY SCHOLARSHIP APPLICATION DUE ON MARCH 31 The City of Tukwila Scholarship Program was established in 2014. The mission of the scholarship is to provide financial assistance to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. Click here for more information and download the application. For more information, contact Cheryl Thompson at 206-433-1850 or email Cheryl.thompson a@tulkwilawa.gav, � 'ii TU KW I L A 2022 UTILITY BOX ART PROGRAM - APPLICATION DUE AT 5:00 PM ON APRIL 22 ui(n r.auahs to vu (Irewuiarnl The City of Tukwila is kicking off its 2022 Utility Box Art Program. We are seeking artists to create artwork for this year's program. This program supports the vitality and attractiveness of the city, as well as local artists. Click here for more information and to apply. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:00 PM y VOLUNTEERS — In need of volunteers between 8 AM — 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Tuesdays, Thursdays and Saturdays. Click here to sign-up to volunteer. DONORS — Please donate atTulkwilalPantry.org. Checks / STILL WATER SNACKPACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. For more information, call 206-717-4709 or email TulkSnaclklPaclk)grrmail.corrm. Volunteers needed on Wednesdays, 1:00 PM - 2:30 PM, Thursdays 9 AM-10 AM and Fridays 9:30 AM -11:00 AM. Please donate to feed our Tukwila kids. can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. COVID-19 TESTING y l u ll l C t l��� r Rapid, over the counter COVID tests are now widely available around King County. These tests are also known as home-based self-collected COVID PublicHealth t tests or antigen tests provide results in 15 minutes. Click here for more information. SMICI It" Kil)g CuMMIM!y Click here to find COVIICD testing sites by location in king Cow ty. COVID-19 VACCINATION All Washingtonians ages 5 and up are eligible to receive a COVID-19 vaccination. For more information, visit (:setting vaccinated in King County or call 206-477-3977. You can also search at vaccinedcator".doh.wa.gov Interpreters available for assistance. Telephone-to-text relay service: Dial 711 or 1-800-833-6384. Tactile interpretation: seattledbsc.org. FRIT PREPARATION TAx FREE TAX SUPPORT THRU APRIL 21! TUESDAYS, WEDNESDAYS, THURSDAYS & SATURDAYS 11:30 AM — 8:30 PM SOUTHCENTER MALL (1st Floor at West Entrance) ,t, File with trained and IRS-certified tax experts virtually and in-person! Assistance is also available for international students and those who have an • Y "; Individual Taxpayer Identification Number (ITIN). II ��n �. For more information, visit: https://www.uwkc.orgineed-helpitax-help( Click here to file online free without a:s tante. tedvi a SUBSIDIZED BROADBAND FOR ELIGIBLE RESIDENTS Enrollment for the Affordable Connectivity Program is now open. You may be eligible for a discount of up to $50 per month on your broadband service, or up to $75 per month if you live on qualifying Tribal lands. For assistance, call 1-877-384-2575. Click here for more information on eligibility and to enroll. lEspanol � ISCII 1 i".1� �'lzA 'TagalogI lrlibin Vila: MP,acter f Co ton Comms caktI `' loin 83 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. MARCH 7 See below link for the agenda packet to view the agenda items: March 7, 2022 Regular Meeting MARCH 14 See below link for the agenda packet to view the agenda items: March 14, 2022 Committee of the Whole Meeting MARCH 21 See below link for the agenda packet to view the agenda items: March 21, 2022 Regular Meeting MARCH 28 SPECIAL ISSUES - COVID-19 Weekly Report. - Discussion and policy direction on Tiny House Villages proposal. - A discussion on options for the 42nd Avenue South / South 124"' Bridge Replacement Options. - An update on the Allentown Traffic Calming Study. f MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. APRIL 4 PROCLAMATIONS Sexual Assault Awareness Month. PRESENTATION - Promotions of Fire Department staff. - Annual State of the Tukwila Municipal Court Address. CONSENT AGENDA Authorize the Mayor to sign a contract for the South 152nd Street SRTS Project Design in the amount of $448,994.00. UNFINISHED BUSINESS - COVID-19 Weekly Report - A motion to approve the 42nd Avenue South / South 124"' Street Bridge Replacement Options. APRIL 11 PRESENTATION Starfire Sports update. SPECIAL ISSUES - COVID-19 Weekly Report - Juneteenth Holiday Ordinance APRIL 18 CONSENT AGENDA Approve an application for Lodging Tax Funds from the City of Tukwila for Juneteenth in the amount of $10,000, and for the Fiesta 5K Ole in the amount of $5,000. UNFINISHED BUSINESS - COVID-19 Weekly Report An ordinance adopting the Juneteenth Holiday. APRIL 25 SPECIAL ISSUES COVID-19 Weekly Report 84