HomeMy WebLinkAboutTIS 2022-04-18 COMPLETE AGENDA PACKETCity of Tukwila
Transportation and
Infrastructure Services
Committee
❖ Kate Kruller, Chair
Mohamed Abdi
Tosh Sharp
•:•
•:•
Distribution:
K. Kruller
C. Hougardy
T. Sharp
H. Ponnekanti
S. Kim (email)
G. Lerner (email)
City Attorney (email)
Clerk File Copy
Place pkt pdf on SharePoint:
Z Trans & Infra Agendas
email cover to: F. Ayala,
A. Le, C. O'Flaherty, A.
Youn, B. Saxton, S. Norris,
L. Humphrey
AGENDA
MONDAY, APRIL 18, 2022 — 5:30 PM
HYBRID MEETING — ONSITE AND VIRTUAL
DUWAMISH CONFERENCE ROOM, 6300 BUILDING, 2ND FLR
MS Teams: Click here to join the meeting
Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 96968911#
)
Next Scheduled Meeting: May 2, 2022
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATIONS
2.
BUSINESS AGENDA
a) Public Works Shops Phase 2 Introduction
a)
Discussion only
Pg. 1
(H. Ponnekanti)
b) Introduction to Levees (S. Edquid)
b)
Discussion only
Pg. 17
c) Transport Element to the Comprehensive Plan Update
c)
Forward to the 05/02/22 Regular
Pg. 43
Consultant Agreement (C. Knighton)
Consent Agenda
d) Complete Streets Grant Award and Acceptance
d)
Forward to the 05/02/22 Regular
Pg. 75
ADA and Pedestrian Improvements (B. Robinson)
Consent Agenda
e) NTCP On-call Engineering Services Contract
e)
Forward to the 05/02/22 Regular
Pg. 87
Amendment No. 3 (D. Elder)
Consent Agenda
Future Agenda:
3.
MISCELLANEOUS
• SCL Franchise Agreement
Update
• Lift Stations #4 & #12 Project
Closeouts
Next Scheduled Meeting: May 2, 2022
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/CityEngineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
CC: Mayor Allan Ekberg
DATE: April 15, 2022
SUBJECT: Public Works Shops Phase 2 Introduction
Project Next Steps
Issue
Recommendation on next steps for Public Works Phase 2 (Administration Building Project) and
ensuring full development potential within the shoreline and critical areas for the City -owned property.
Background
As we are completing Phase One of the Fleet & Facilities Tenant Improvement Project, located on the
western parcel of the new Public Works property, we are anticipating moving forward with development
of the eastern parcel of the same property, where the UPS site currently resides. This eastern parcel
will house the Public Works Utilities and Street Maintenance employees, and all of their functions, that
are currently located at the Minkler Shop and consolidate all remaining public work storage areas. The
eastern parcel will include an Administration building, covered storage for all vehicles and equipment,
as well as other functions.
Total Public Works site (10.86 acres) configuration (see attached map):
Overall, the City Public Works Department purchased a total of approximately 10.86 acres, which are
generally flat, consisting of industrial buildings and paved areas. The properties are zoned
Manufacturing Industrial Center/Heavy (MIC/H).
Western parcels — Fleet and Facilities building — approximately 4 acres — houses all functions formerly
at George Long Shops — City secured property in 2018, designed in 2019-2020, built Phase One in
2021-2022 — expected move in date May 2022.
Eastern Parcel — Public Works Utilities, Street Maintenance and Administration Building —
approximately 6.8 acres — houses all functions currently at Minker shops, Longacres property and other
storage areas within the City - City secured purchase in 2018, City will secure full ownership on
November 1, 2023, once current UPS lease expires.
City Secured Full Property Build Out via Department of Ecology Waiver in 2021
On October 5, 2021, City of Tukwila received regulatory relief from the Department of Ecology under
the Shoreline Management Act (SMA) and the Tukwila Shoreline Master Program (SMP) under RCW
90.58.580. The development of the new shoreline restoration project, Chinook Winds, just due South of
the Western parcel, created a landward shift to the Ordinary High Water Mark, pushing the shoreline
jurisdiction area into the City -owned property. This will allow construction of some structures located
within those portions of the property that were not already in shoreline jurisdiction prior to the
restoration construction and aforementioned change to the Ordinary High Water Mark, caused by the
development of Chinook Winds (see next page for diagram).
Fleet & Facility Services - 14000 Interurban Avenue, Tukwila, WA 98168 - 206-431-0166
Tukwila City Hall • 5200 Southcentor Boulevard • Tukwila, WA 983S. • 206 433,1000 • Website: Tuk iowil.gov
1
INFORMATIONAL MEMO
Page 2
This is an important milestone in the overall plan for the Public Works campus development, as it
preserves the buildable area for the property, as long as the shoreline regulations do not change in the
near future. The next change in shoreline regulations, expected in the next 7 to 8 years (2028), could
inhibit the City's ability to build on the entire property; thus, we should begin the next phase now to
ensure being protected by `legacy status' approval of the project.
Analysis
The need for a new, safe, and efficient Public Works Shop Facility has been recognized and studied for
several years. This includes the 2007 Seismic Study of all City Facilities and the 2014 Facility Need
Study. In 2016, City Council adopted the Public Safety Plan, which included a new combined Public
Works Shops.
As part of the combined Public Works Shops project, the Phase One Fleet & Facilities Tenant
Improvement (TI) building was constructed, including seismic, building systems, and functional
upgrades. This will allow the Fleets and Facilities group to relocate from the existing inefficient and
seismically unsafe George Long facility to a seismically updated facility with much more space for daily
operations, not only for today's workload, but also to serve future capacity. Moving the Fleet and
Facilities functions to the new Fleet & Facilities building will be a significant improvement of the work
environment for staff and enhance their ability to work efficiently, particularly for the Fleet division.
After these uses have been relocated, the George Long Shops and Longacres Sites will be sold and
used to finance the Public Safety Plan, including the Public Works Shop, per the Council adopted D20
Financing Model. Following Council's direction, staff is now preparing to plan for Phase Two of the
Public Works Shops project, which will entail moving staff from Minkler into a new Administration
building for Public Works.
The City will receive full ownership of the Eastern Parcel on November 1, 2023 once the current UPS
lease expires. It is recommended to begin preparing now for the construction of the structures on this
site and especially those structures that will be located within the shoreline jurisdiction buffer areas —
thereby securing the Public Works department's full potential for buildable areas. As project design,
permitting and bidding process can take up to two years on a substantial development of a new
building, it is recommended that the Public Works Utilities and Street Administration building (which is
planned in the protected area) design process begin as soon as possible.
In order to preserve the full scope of buildable lands, the City must begin the process to get the project
to the permitting phase, which vests the project and therefore preserves the ability for the City to fully
utilize the land. The total costs to get the project to the permitting phase is $3.4M.
The $3.4M will complete 100% design of the Administration building and move the City closer to
accomplishing the goal of a combined Public Works Shops site. There will be additional design and
construction of storage, covered parking areas, and decant facility to achieve the combined Public
Works Shops site to meet program projections
Architects & Engineering Fee
$2,600,000
Geotechnical Engineer and Survey Team
$300,000
Construction Management
$450,000
Other Owner Consultants
$50,000
Total Administration Building Design Costs
$3,400,000
Phone; 2O6-433-1200 • Email: Mayor@TukwillaWA.gov + Website: TukwilaWA.gov
2
City of Tukwila
Allan Ekberg, iia;, c,
Public Works Department - Rod Ponnekonti, Director/City Engineer
!I E PLAN - ORDINARY HIGH WATER MARK WF PROPOSED CHINOOK WINDS WEILAND
Ana SHORELINE
JURISDICTION
1APPROXIMATED]
100' SHORELINE
SL' MAGI
(APPROXIMATES)
REVISED OIRWM
(FT.Rg1 M1ATEI}.
Fleet & Facility Services -14000 Interurban Avenue, Tukwila, WA 98168 - 206-431-0166
Tukwila City Hail # 6200 ScauthcenterBoulevard * Tukwila, WA 98188 • 206-433-1800 * Website: TukwiiallpUA.gav
3
City of Tu k ila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
ji TUU ILA PUBLIC WORKS FACILITY, MISTING FAC1LTIIE5 in New Fleet & Facilities Building Site
PA !PM
.: ACRES
CitUrIs s t•�
k2;7'WPCS
it)
r.rtirs
New Fleet & Facilities Buildinq Site
I1E• 4 ,4 CA E 5
TukR g City Hat! • 6200SouthcenterBoulevard • Tukwila, WA 9 1. S 206-433, SOO • Website: TarkwifiWA.gov
4
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/CityEngineer
Funding Path
As has been stated by Councilmembers, there is more funding available for public projects through
grants this year. Recognizing these additional funding opportunities and knowing of these tight
deadlines, on April 8th, the City applied for Congressman Adam Smith Community Project Funding,
which would cover $1.7M in design costs (with no match required) over the period of September 2022 -
September 2023. Staff also plan to apply for further grant funding in June or July. These grant funds
could be used to offset the general fund portion of the design costs.
For this Public Works project, there has been a Council policy that the users who benefit pay their
proportionate share. Therefore, 50% is funded from the general fund and 50% is funded from utilities
(sewer, water, surface water), as outlined in the D20 Financing Model.
With the expected $3.4M cost for design, $1.7M will be paid for by the Enterprise Funds, which was
included in the 2021-2022 Council Adopted Budget, and $1.7M will come from the General Fund. Staff
anticipate that the General Fund portion of the revenue could come from various sources. These could
include grants, additional land sale proceeds, or other means.
Funding Path Scenario 1
Enterprise Funds (Water, Sewer, Surface Water)
$1,700,000
State Grant Funding
$1,700,000
Total
$3,400,000
Funding Path Scenario 2
Enterprise Funds (Water, Sewer, Surface Water)
$1,700,000
Portion of Excess Funds from George Long Shop
Proceeds
$1,700,000
Total
$3,400,000
Staff will seek a Request for Qualifications proposal for the design work and return to Council in the
next months with the results of the RFQ along with cost proposals to present opportunities to move
forward, maintain project momentum, and ensure the City is prepared for the property transfer in the
last quarter of 2023.
Next Steps
1. Staff works on the Council -adopted policy to consolidate all PW buildings in one place.
2. Completion of the Phase One Tenant Improvement Project and staff move in May 2023.
3. Start the procurement process for the NE project team for the new Administration Building by
advertising the Request for Qualifications in the second quarter of 2022.
4. Select the consultant and bring the contract to the Council for approval in the third quarter of
2022.
5. Bring the Schematic Design to Council to discuss updated cost estimates, square footage,
design process, and project delivery options.
6. Examine funding path after grant options are finalized.
7. Start the building design and permitting process. In preparation for the design starting after
the NE team procurement, some of the Owner consultants, such as geotechnical engineers
and survey team, will have to be selected and contracted to begin work on reports and survey.
8. Take ownership of the UPS property on November 1, 2023.
Fleet & Facility Services - 14000 Interurban Avenue, Tukwila, WA 98168 - 206-431-0166
Tukwila City Hall • 6200 Southcentor Boulevard • Tukwila, WA 983SS • ?06433,1000 • Website: Tukwliovvi.gov
5
INFORMATIONAL MEMO
Page 6
9. Start construction of Administration Building to maximize development potential of newly
acquired City property.
10. Test to fit for storage, covered parking areas, and decant facility.
11. Design the storage, covered parking areas, and decant facility.
12. Construct the storage, covered parking areas, and decant facility.
13. Achieve the combined Public Works Shops site to meet program projections.
Recommendation
Discussion Only.
Attachments: 2021 CIP page 56
A/E consultant RFQ Draft
Phone; 206-433-1800 • Email; Mayor TukwilaWA,gov • Website: TukwilaWA.gov
6
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Public Works Shops Project No. 91630601
DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions
at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage.
Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current
JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops,
and George Long Shops to acquire the real estate to build an equipment operations center that meets current
codes.
STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility.
MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations.
COMMENT:
Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will
fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND TOTAL
EXPENSES
}k Project Location
®�s ,� it N
-
Design/PM
722
300
500
1,522
Land (R/W)
25,462
AiIii
25,462
Const. Mgmt.
11
1,050
Ili
ill4 P /
11
1,
r
3
2
N 512:-'
1,061
Construction
14
624
7,517
1
1
20,000
20,000
sus d���
48,155
TOTAL EXPENSES
26,209
924
8,567
0
500
20,000
20,000
0
0
76,200
FUND SOURCES
Enterprise Funds
8,572
462
4,284
250
20,000
33,568
Councilmatic Bond
5,572
20,000
25,572
REET/ Funds
3,000
3,000
6,000
General Fund
462
1,283
250
1,995
306 Fund Balance
9,065
0
0
0
0
(20,000)
20,000
0
0
9,065
TOTAL SOURCES
26,209
924
8,567
0
500
20,000
20,000
0
0
76,200
2021 - 2026 Capital Improvement Program
56
7
}k Project Location
®�s ,� it N
-
AiIii
Iii;,
Ili
ill4 P /
11
1,
r
3
2
N 512:-'
�i
S
1
1
sus d���
`+`\�
GIS
`
/
2021 - 2026 Capital Improvement Program
56
7
City of Tukwila
PW Shops Admin Building Design
Request for Qualifications Architectural
and Engineering Services
April, 2022
{EFM2549235.DOC;1/13175.000001/
8
City of Tukwila
Request for Statement of Qualifications and Proposals
For Architectural Design Services for Tukwila PW
Department Maintenance Admin Building
at 11231 E Marginal Way S
Submittal Deadline: March 14. 2022 by 5:00 PM
The City of Tukwila is soliciting Statements of Qualifications (SOQs) and requesting
proposals for Architectural and Engineering Design Services for the planning and design of
the Tukwila Public Works (PW) maintenance administration building.
The City requests a limit of thirty (30) pages total for the SOQ and proposal, including cover
page, project examples and supplements. It is the City's intent to select an architectural firm
based on qualifications, abilities, past performance, and availability to complete the work within
the timeframe specified. Once the City has reviewed the qualifications, one or more firms may
be requested to provide additional information and/or participate in an interview process.
Review of the SOQs and proposals and the final selection will be performed by a committee
comprised of City staff and others.
Background information, consultant selection criteria and instructions for the preparation and
submittal of SOQs and proposals may be obtained by contacting Hari Ponnekanti via email at
hari.ponnekanti@tukwilawa.gov
SOQs and proposals are due by May XX, 2022, at 5:00 PM. The City will evaluate the
proposals and select the highest-ranking firms for additional information and/or interviews.
The final selection will be based on the combined score of the written SOQs and proposals
and the interviews.
BACKGROUND:
City of Tukwila is consolidating its PW maintenance activities into one site. City of Tukwila
Public Works Department started Phase 1 improvements for PW maintenance facilities at
11210 Tukwila International Blvd in 2019.
Then in July 2019, the City purchased property located at 11231 E Marginal Way South (Site).
The City will have possession of the Site in October 2023. The City is soliciting proposals from
qualified firms to study the existing Site facilities, prepare for demolition of the existing
facilities, and design a new administration building meeting all current applicable codes.
In the final configuration, the consolidated site will house the Facilities, Fleet, Utilities and
Streets departments of the Maintenance and Operations division of Public Works.
{EFM2549235.DOC;1/13175.000001/ }
9
SCOPE OF WORK:
The City of Tukwila is seeking a firm to provide professional architectural services required for
facilities assessment, planning, design, and construction of new facilities, and demolition of
existing structures. Services will include, but are not limited to architectural services,
programming, master plan development with phases, cost estimating, structural engineering, MEP
(mechanical, electrical, plumbing), and civil engineering.
SUBMITTAL DEADLINE:
The City must receive SOQs and proposals by 5:00 PM on March 14, 2022. SOQs and
proposals must be delivered to the address listed below. Faxed or emailed SOQs and
proposals will not be accepted. Please direct all questions to Cody Gray via email to
Cody.Gray@tukwilawa.gov
City of Tukwila
Attention: Cody Gray
6200 Southcenter Boulevard STE 100
Tukwila, WA 98188
QUESTIONS
All questions should be directed to Cody Gray via email to Cody.Gray(c�tukwilawa.gov. No
other form of questions will be accepted. Questions received after 5:00 pm on February 28,
2022, may not be answered. If an addendum to this RFQ is needed, it will be published no
later than 4:00pm on March 7, 2022.
Rejection of Submittals
The City reserves the right to reject any and all submittals and to waive irregularities and
informalities in the submittal and evaluation process. This request for SOQs and proposals
does not obligate the City to pay any costs incurred by respondents in the preparation and
submission of their SOQs and proposals. Furthermore, this request for SOQs and proposals
does not obligate the City to accept or contract for any expressed or implied services.
SUBMITTAL REQUIREMENTS:
1) Cover Letter: The cover letter shall briefly summarize the firm's qualifications and past
experience relevant to the scope. A principal or officer of the firm authorized to execute
contracts or other similar documents on the firm's behalf must sign the letter.
2) Outline your firm's experience on the scope of work required for the appropriate
discipline.
3) Describe your firm's overall approach, including organization and work tasks
necessary to accomplish the objectives. If it is your firm's practice to have specific sub-
categories of the Scope of Work, performed by consultant(s), please identify the
consultant(s) you anticipate using for a Contract, indicate their specific role(s), and
outline their experience on similar or related work.
{EFM2549235.DOC;1/13175.000001/
10
4) Describe your quality control process.
5) Identify qualifications/expertise of the key personnel on your team; and evidence of
availability of staff to begin immediately upon awarding of the contract.
6) Provide a list of key personnel, including consultants' personnel indicating the specific
role of each, and clearly identify the Project Manager.
7) Provide a professional resume for each of the named key personnel, indicating the
extent of his/her experience on projects related to this type of work. Each of the key
personnel suggested for use on the project must have current professional registration
or certification and, if applicable, be currently licensed with the State of Washington.
8) Past performance and record of successful completion of public works shops facilities
of similar size and scope:
a) Describe any previous projects (firm and individual) of similar scope to our
project and include a description of specific responsibilities of relevant team
members on such projects.
b) Note any information useful in demonstrating successful results on prior
projects.
c) Provide reference contact names, phone numbers, and addresses related to the
above prior projects.
9) Provide written summary of firm's history of collaborating with DBE/WMBE firms as
part of your team on previous similar projects. Describe approach to maximize their
participation.
CONSULTANT EVALUATION CRITERIA:
Consultant's SOQ and proposal will be evaluated based on the criteria listed in this section. In
preparing the SOQ and proposal, it is important to clearly demonstrate expertise in the areas
described in this document. The SOQ must demonstrate expertise and the availability of
experienced personnel in all of the areas described in the appropriate disciplines, either
through in-house staff or with consultants.
Firms are encouraged to identify and clearly label in their SOQ how each criterion is being fully
addressed. Evaluation of responses to this RFQ will be based only on the information provided
in the RFQ package, and if applicable, during an interview and reference review process. The
City reserves the right to request additional information or documentation from the firm
regarding its SOQ documents, personnel, or other items in order to complete the selection
process.
The following criteria, with a point system of relative importance with an aggregate total of 100
points, will be utilized to evaluate the qualifications of each firm:
{EFM2549235.DOC;1/13175.000001/ }
11
Evaluation Criteria Weighting
Statement of Qualifications (SOQ)
a) Staff Qualifications: 14 points
b) Past performance on other campus facilities study projects or relevant projects:10 points
c) Project approach: 10 points
d) Past examples of Master Planning efforts with multiple phases: 6 points
e) Self -performed work, firm location, current workload: 6 points
f) DBE/MWBE approach: 4 points
Subtotal: 50 points
Interviews
a) Presentation: Clarity and thoroughness of presentation and the firms
b) understanding of and approach to the requirements of the Project. 20 points
c) Specific Questions: Thoroughness and insight in providing direct and clear answers to
the questions asked. 20 points
d) Communication: Overall quality of the team's presentation, including interpersonal
communications between team members and the interview panel. Quality of questions
asked by the firm. 10 points
Subtotal: 50 points
The firm receiving the highest combined score as a result of the SOQ and Proposals and
interviews will be selected to enter into an agreement with the City.
As part of the evaluation, the City will consider prior experience with similar types of project
planning and design to be a significant component of the proposal from the successful firm or
team. In particular, the City places substantial emphasis on providing an efficient public
facilities campus that minimizes on-going maintenance efforts by its crew.
SUBMISSION REQUIREMENTS:
1) Upon receipt of each SOQ and proposal, the City will stamp it to confirm that it was
submitted prior to the deadline. Upon request, the City will provide the firm with an
acknowledgement of receipt. All SOQs and proposals received will become the
property of the City and will not be returned.
2) Required Number of Copies: Firms responding to this RFQ shall submit five (5) hard
copies and one (1) electronic copy on a flash drive of its SOQ and proposal to the
address listed above.
SELECTION PROCESS:
All responses to this RFQ will be screened for eligibility. As time permits, a selection panel will
rate eligible responses, according to the criteria listed above, and may conduct reference
checks as part of the process. If there is insufficient information, the City reserves the right to
{EFM2549235.DOC;1/13175.00000I/
12
request additional information, and to interview firms to discuss their SOQs. It is the City's
intent to interview up to three firms based upon the submitted written materials.
1) This solicitation does not obligate the City to award a contract to any respondent. At its
option, the City reserves the right to waive any informality or irregularities in the SOQs
and proposals and/or to reject any or all submittals.
2) The City reserves the right to request clarification of information submitted, and to
request additional information from any firm.
3) If the City awards a firm the contract to provide architectural services, the successful
firm shall be issued a written Notice of Intent to Award. The successful firm shall
execute an agreement acceptable to the City within thirty (30) days from the date of
Notice of Intent to Award. Failure by the successful firm to execute an agreement
within the stipulated 30 -day period shall constitute non-conformance with the RFQ,
allowing the City to unilaterally withdraw and terminate such intent to award.
4) The City reserves the right to award the contract to the next most qualified firm, if the
successful firm does not execute a contract within the 30 days from the date of the
Notice of Intent to Award.
5) The City shall not be responsible for any costs
submitting, or presenting its response to the RFQ.
6) Approximate Selection Timeline:
Questions Deadline:
RFQ Deadline:
Consultant Shortlist:
Consultant Interviews:
Consultant Selected:
Scope and Fee Negotiations:
Agreement Approval by Council:
Execute Contract:
ADMINISTRATIVE INFORMATION:
incurred by the firm in preparing,
February 28, 2022
March 14, 2022, at 5:00pm
Week of April 4, 2022
Week of April 11, 2022
Approximately May 2, 2022
Week of May 2, 2022
June 2022
Approximately July 2022
1) Minority-owned and Women -owned Business Enterprises: The City strongly
encourages minority owned and women owned businesses, socially and economically
disadvantaged business enterprises, and small businesses to respond to this RFQ, to
participate as partners, or to participate in other business activity in response to this
RFQ.
2) Basic Eligibility: Any successful firm must be licensed to do business in the State of
Washington, the City of Tukwila and must have a state Unified Business Identifier (UBI)
number. In addition, the successful firm must not be debarred, suspended, or
otherwise ineligible to contract with the City.
3) Payment Requirements: Firms should be aware that the City will only make payments
on invoices after the work being billed has been completed and will pay reimbursable
expenses to the firm only upon receipt of an itemized invoice for the reimbursable
expenses. No advance payments will be made to the firm and the firm must have the
capacity to meet all project expenses in advance of payments by the City.
{EFM2549235.DOC;1/13175.000001/ }
13
4) Approval of Consultants: The City retains the right of final approval of any consultant of
the selected firm who must inform all consultants of this provision.
5) Documents Produced: All construction drawings, reports, specifications, and other
documents produced under contract to the City must be submitted to the City in both
hard copy (Mylar) and a digital format that meets the City's requirements, using
Microsoft Office, Adobe Acrobat and/or AutoCAD products. All documents shall
become the exclusive property of the City.
6) Civil Rights: The City of Tukwila embraces civil rights and equal opportunity. If any
events occur involving the firm or subcontractors that would violate those rights, then
the firm shall take full responsibility for said actions.
7) Insurance: Successful consultant will be expected to enter into a standard City of
Tukwila Consultant Agreement (Agreement), that includes the standard general
insurance requirements as follows:
The Consultant shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
8) Minimum Amounts and Scope of Insurance: Consultant shall obtain insurance of the
types and with the limits described below:
a) Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
b) Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
c) Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
d) Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
9) City Full Availability of Contractor Limits. If the Contractor maintains higher insurance
limits than the minimums shown above, the City\ shall be insured for the full available
limits of Commercial General and Excess or Umbrella liability maintained by the
{EFM2549235.DOC;1/13175.000001/ }
14
Contractor, irrespective of whether such limits maintained by the Contractor are
greater than those required by this Contract or whether any certificate of insurance
furnished to the City evidences limits of liability lower than those maintained by the
Contractor.
10) Other Insurance Provision: The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
11) Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A: VII.
12) Verification of Coverage: Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Contractor before commencement of the work. Upon request by the City, the
Consultant shall furnish certified copies of all required insurance policies, including
endorsements, required in this Agreement and evidence of all subcontractors'
coverage.
13) Notice of Cancellation: The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
14) Failure to Maintain Insurance: Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five business days' notice to the Consultant to correct the
breach, immediately terminate the contract or, at its discretion, procure or renew such
insurance and pay any and all premiums in connection therewith, with any sums so
expended to be repaid to the City on demand, or at the sole discretion of the City,
offset against funds due the Consultant from the City.
PUBLICATION:
The RFQ shall be published in Seattle Times and The Daily Journal of Commerce.
END OF REQUEST FOR QUALIFICATIONS
{EFM2549235.DOC;1/13175.000001/ }
15
16
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City, Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Sherry Edquid, Project Manager
CC: Mayor Allan Ekberg
DATE: April 15, 2022
SUBJECT: Tukwila 205 Levee Certification Project
Project No. 91341203
Introduction to Levees
ISSUE
Provide the Council with a general overview of levees within the City and an introduction to the
Tukwila 205 Levee Certification Project.
BACKGROUND
Levees are manmade structures typically built parallel to a river designed to contain, control
and/or divert floodwaters thereby reducing the risk from temporary flooding on the landward
side. However, they do not eliminate flood risk altogether.
In the Green-Duwamish watershed, an integral part in minimizing flood risk is the Howard A.
Hanson Dam, which is located in the upper watershed, 21 miles upstream from the City of
Auburn. The dam's primary purpose is to provide flood risk reduction in the winter and provide
additional flow for fish in the summer and early fall. Flood risk reduction is accomplished by
capturing water runoff from the upper watershed and releasing it under controlled conditions.
Both the dam and the levee system work in conjunction to reduce flooding in the lower Green
River to a fraction of what it once was. The dam was formerly thought to control water up to a
500 -year flood event but recently the Army Corps of Engineers (Corps) revised the dam
capacity to just 140 -year flood event.
DISCUSSION
There are several levees along the Green River and within the City that provide various levels
of flood protection. The King County Flood Control District (District), as a special purpose
government, assists the City in managing, maintaining, funding, and oversight of these levees.
The levee certification process is expected to lead to additional levee repair projects that are
required to meet the certification criteria. Certification is valid for a 10 -year period. A levee
assessment has been completed for the Tukwila 205 Levee. The study found approximately
80% of the levee could not be certified in its current condition and will require repair or
reconstruction. The City and the District are working jointly to maintain Federal Emergency
Management Agency (FEMA) certification along with making levee improvements to withstand
500 -year flood events, all while integrating habitat restoration, flood storage, and recreation.
17
The City has petitioned the King County Flood Control District to make levee improvements to
upgrade the 205 Levee to provide a minimum of 100 -year level of protection, and where
construction is needed, construct to a 500 -year level of protection. KCFCD has agreed to
begin design of several projects in 2020, which will take approximately 15 years to complete
and will require extensive work with the City of Tukwila and property owners.
FINANCIAL IMPACT
The overall construction costs of the Tukwila 205 Levee is estimated to be around $200 million
and the majority of that is funded by the King County Flood Control District (KCFCD).
RECOMMENDATION
Discussion only.
Attachments: 2021 CIP pg. 86
Levees Presentation
Tukwila Levees
18
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Tukwila 205 Levee Certification Project No. 91341203
DESCRIPTION: Reconstruct the Tukwila 205 Levee to provide 500 -year level of flood protection and obtain levee certification.
The US Army Corps of Engineers no longer provides levee certification services to federally authorized
levees. The existing certification expired in August 2013. Certification is required for the Federal Emergency
JUSTIFICATION: Management Agency to accreditate the levee system as providing a 100 -year level of flood protection. A
study of the Tukwila 205 Levee found approximately 80% of the levee could not be certified in its current
condition and will require repair or reconstruction.
STATUS: A levee assessment has been completed.
MAINT. IMPACT:
Certification process is expected to lead to additional levee repair projects that are required to meet the
certification criteria. Certification is valid for a 10 -year period.
The City has petitioned the King County Flood Control District to make levee improvements to upgrade the 205
Levee to provide a minimum of 100 -year level of protection, and where construction is needed, construct to a
COMMENT: 500 -year level of protection. KCFCD has agreed to begin design of several projects in 2020, which will take
approximately 15 years to complete and will require extensive work with the City of Tukwila and property
owners. A full time employee to monitor this project will be required and listed in 2021 through 2026.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Certification Phase I
350
350
Certification Phase II
229
500
500
500
500
500
500
3,229
Design
0
Const. Mgmt.
150
150
150
150
600
Construction
0
TOTAL EXPENSES
579
0
500
500
650
650
650
650
0
4,179
FUND SOURCES
KC Flood Control
236
150
150
150
150
836
Proposed Grants
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
343
0
500
500
500
500
500
500
0
3,343
TOTAL SOURCES
579
0
500
500
650
650
650
650
0
4,179
Project Location:
Entire System
2021 - 2026 Capital Improvement Program
86
19
Introduction
to Levees
Presentation
April 18, 2022
Agenda
• Watershed Overview
• History
• Howard A. Hanson Dam
• Levee Vocabulary
• Flood Hazard Management
• Flood Control Basics
• Levees in Tukwila
• Future Floodplain Management
• Flooding Notification
2)
Green-Duwamish River Watershed
Duwamish Estuary
Subwatershed
URIEN
ti RE NTO
NORM
PAR
DY SEATAC
Middle
Green River
Subwaters hed
WASHINGTON STATE
DER
WAY
Marine
Nearshore
Subwatershed
Lower
Green River
Subwatershed
ACK
DIAMOND'
F. R
Howard
Hanson
Darn
•
Howard Horton
Rt envatr
River
Major Road
WRIA 9 Subwatershed Boundary
WRIA 9 Boundary
1110111111111 Open Water
Unincorporated King County
Upper
Green River
Subwatershed
0 2 4 6 Miles
AAarch 2009
King County
Department of
Natural Resources and Parks
0903_W9MAPpptai LPRE
z.:mew
V
14401:4.14-
I.4
Historical
Flooding
November 22 & 23, 1959
Flood Event
Howard A. Hanson Dam
Definition of a Levee
Manmade structure(s) typically built parallel to a river designed to contain, control and/or divert floodwaters thereby
reducing the risk from temporary flooding on the landward side. However, they do not eliminate flood risk altogether.
5C4 YR. .1,
1±u S C L
100 YR
WSEL 4'
CARTH BERM OVERBUILD
°SCALLOP`
I I.OoD MEAN DALLY
WSEL 1C.S''[
APPROXIMATE DIIWM,I;
WSEL 12.4'
LAUI;ICIIABLE ROCK
TOE PRDTECT1CIt
PAVED WALKING PATH
EXISTING GRADE
if
kou.TIE RIPnkI, I1
HABITAT
12:.37..1',E RECREATION
- `- - - �'-EARTHEN LEVEE
TERRESTRIAL
HAS I'TAT
PASSI VE
RECREATION,
.PPRC?RI'•1ATE 125'
lfr'".1:111T.
CDRR!DOR
25
How do we measure floods on the Green River?
•
i
Flood Phase Thresholds for Green River
Phase Green River at Auburn Gage
(RM 32) * �
Flood Frequency
1
5,000 cfs
Routine wet season high flow
2**
7,000 cfs Peak flow exceeded 15 of last 20 years
3
9,000 cfs Median estimate of 2 -year flood
4
12,000 cfs 10- to 100 -year flood
(2006 and 2009 floods)
* Auburn - US Geological Services Gauge https://waterdata.usgs.gov/monitoring-
location/12113000/#parameterCode=00060&period=P7D
** King County Flood Warning Center Opens
26
Levee Failure
Rates
Over 30 -Year
Period
* Likelihood of Levee E di Over
a 30 -Year Residential Mortgage
LEVEL OF FLOOD RROTECTION
100 year
200 yea•
300 ye
400!rt+1r
500 year
0% 5% 1 15% 20% 25%
SOURCE NatLona f Committee on Lease Saifit°a=
Figure 1. Likelihood of flooding from a 100 to 500 year -flood event during a 30 -year
period. (From the National committee on Levee Safety).
27
Why do levees
fail?
Height deficiency
Erosion
165.1••••
Stability 1 --
Stability
Seepage
29
Desimone Levee
Seepage occurring and water pooling on
landward side of the levee.
February 7, 2020 Damage Occurred —11,700
CFS
Lei King County
Department of
Natural PPesources and Parks
For Official Use Only
1-2O1?.aa2O17Gr
4.6 Miles
Long
Tukwila 205 Levee
• Levee last built/modified in 1964
• Levee is currently not certified nor accredited by
FEMA due to:
• Embankment and foundation stability
• Steep riverward slopes
• Not meeting freeboard elevation
30
Lower Green
River Corridor
Flood Hazard
Management
Plan
22,000 people living in Over 100,000 jobs
the Valley and floodplain
Major transportation
routes and public
facilities, including
hospitals and schools
Threatened salmon and
other aquatic animals
Over $37 million in
income from businesses
of all sizes, including
companies like Boeing,
Starbucks, REI, IKEA, and
Blue Origin
Farming
The 2nd -largest
industrial park on the
West Coast and the 3rd -
largest warehouse and
distribution center in the
country
Parks, trails, and natural
areas
31
Be
Prepared
F
https://green2.kingcounty.goy/floodalertsystem/
or download the Flood Warning App
BE FLOOD READY
YOUR GUIDE TO FLOOD PREPAREDNESS IN KING COUNTY
https://your.kingcounty.goy/dnrp/librarv/water-and-
land/flooding/Flood-Brochures/2021-2022-flood-
brochures/KCFCD Mailer2021 County Final.pdf
L41 King County
King County Flood Warning Center and Information Line: Connect to a
representative during a flood and year-round access to automated flood phase
information, river gage readings, and emergency sandbag distribution locations.
206-296-8200 or 800-945-9263
32
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Pipeline Crossing
City Boundary
N
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Feet
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Department of
Natural Resources and Parks
For Official Use Only
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aid Tukwilla Outfall
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l` Y
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Secondary Access Point
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City Boundary
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Natural Resources and Parks
For Official Use Only
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42
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Cyndy Knighton, Senior Program Manager
CC: Mayor Ekberg
DATE: April 15, 2022
SUBJECT: Transportation Element to the Comprehensive Plan Update
Project No. 82010405
Consultant Agreement
ISSUE
Execute an agreement with Fehr & Peers to provide transportation modeling services in conjunction with the 2024 update to the
Transportation Element of the City's Comprehensive Plan.
BACKGROUND
Since 2005, the City has used Fehr & Peers to maintain the City's transportation model and develop the Background Report to the
Transportation Element. It is now time to begin work toward the next update to the Transportation Element, which must be in place by June
2024. In 2020, a new Concurrency Test Fee schedule was implemented, updating the fee schedule that hadn't been increased since
inception. The Concurrency Test Fee is intended to be a funding source for the routine updates to the Transportation Element, including
traffic data collection and Concurrency Reports done as needed in between the major Update efforts. 09
DISCUSSION
Fehr & Peers has worked closely with City staff since 2002 in developing the original model, as well as maintaining it on an annual basis.
This familiarity ensures a seamless update to the Transportation Element. In 2010, Tukwila, along with Fehr & Peers, was one of the first
jurisdictions in the country to try a recently published Multi -Modal Level of Service (MMLOS) methodology in the Highway Capacity Manual
(HCM). That effort had ARRA funding provided by the Federal government as a stimulus during the Great Recession. Staff found that at
least for Tukwila, the HCM methodology did not work and not MMLOS standard was adopted. Since that time, MMLOS methodologies have
matured, and staff expects to be able to apply one to Tukwila's system and begin implementation. Updating the work done in the Walk and
Roll Plan and the Transit Network plan will also be completed. A review of Tukwila's impact fee program to include MMLOS projects and any
other necessary changes, as well as a new look at the current fiscal climate, will also be done. Additionally, Fehr & Peers will help staff
develop a Road Safety Plan which will open up new grant sources for project implementation.
FINANCIAL IMPACT
The 2021 budget has $400,000 for this work. The 2020 budget of $200,000 was not rolled over into 2022 as the contract was not in place
before the end of last year. Additional funding may still be required to complete all the work that is scoped out in the attached contract, but
the tasks that are able to be completed in 2022 total $396,993.43. Allowing the project to begin now with the available funding will provide
opportunities to re-evaluate scope and budget needs for the remaining tasks and could reduce the overall scope and budget needs through
efficiencies or changes of direction as the work progresses. Staff is currently analyzing budget availability that may come up in 2022 that
could be allocated to the remaining work but ultimately the Council will be asked to provide the remaining budget in the 2023-2024 budget
process starting later this year.
Fehr & Peers Contract
Cost Estimate
$396,993.43
2022 Budget
$400,000.00
RECOMMENDATION
The Council is being asked to approve the Consultant Agreement with Fehr & Peers in the amount of $396,993.43 and consider this item on
the Consent Agenda at the May 4, 2022 Regular Meeting.
ATTACHMENTS: 2021 Page 17, CIP
Consultant Agreement
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2022 agenda items/tic 04-18-22/3. transportation element
update/a. information memo_consultant agreement f&p 4-18-22 .docx 43
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Transportation Element of Comprehensive Plan Project No. 82010405
DESCRIPTION: Update Transportation Element of the Comprehensive Plan to include updated traffic model and street
network plan.
JUSTIFICATION: Growth Management Act transportation concurrency and traffic impact mitigations need updated traffic
and capital planning. Adoption by 2021 required by Community Trade and Economic Development (CTED).
STATUS: Update every 8 years. Transportation Element will be coordinated with updates to Comprehensive Plan
by the Department of Community Development. Next update is scheduled for 2021.
MAINT. IMPACT: None.
COMMENT: An update to the Transit Plan and incorporation of the Walk and Roll Plan (non -motorized) are included in the
2021 Transportation Element of the Comp Plan update.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND TOTAL
EXPENSES
Design
529
200
400
650
1,779
Land (R/W)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
529
200
400
0
0
0
0
0
650
1,779
FUND SOURCES
Awarded Grant
70
70
Proposed Grant
0
Mitigation
0
Impact Fees
0
City Oper. Revenue
459
200
400
0
0
0
0
0
650
1,709
TOTAL SOURCES
529
200
400
0
0
0
0
0
650
1,779
2021 - 2026 Capital Improvement Program
17
44
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Fehr & Peers, hereinafter referred to as "the Consultant", in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Transportation
Planning and Modeling services in connection with the project titled Transportation Element of
the Comprehensive Plan.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2023, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than December 31, 2023 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $396,993.43 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
45
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including reasonable attorney fees, arising out of or resulting from the actual or
alleged negligent acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
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4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
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11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant. In the event of termination of this Agreement, the City
shall pay the Consultant for all services performed by the Consultant in accordance with
this Agreement to the date of termination.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
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48
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
Allan Ekberg, Mayor
Printed Name:
Title:
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
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49
Exhibit A
FEHR' PEERS
City of Tukwila Transportation Element Update
Fehr & Peers Scope of Work - March 15, 2022
This scope is divided into two sections to identify the year in which tasks are expected to be completed. The
first section identifies tasks that can be achieved in the current calendar year, 2022. The second section
details optional tasks which may likely be completed in 2023, pending refinement and authorization from
City staff. This will allow the project team to right -size tasks based on findings from the public outreach
process, existing conditions analysis, and the development of goals and performance metrics.
Task IA - Project Management
The objective of this task is to ensure effective and efficient communication between the Consultant team
and the City project team to anticipate and resolve problems and assure the project deliverables meet the
City's expectations. We will be responsible for proactively managing the tasks and providing all services and
work needed to complete the project. We will communicate with the City if there is a potential impact to
the schedule due to outstanding data needs or decisions made by City Staff.
1.1 Kick -Off Meeting
Fehr & Peers will attend a Project Kick -Off meeting with the project team to review and approve the
allocation of project responsibilities, discuss project goals, objectives, schedule and risks; and strategize
effective ways to engage and involve the community and stakeholders. Up to three (3) Consultant team
members will attend the Project Kick -Off meeting.
Deliverables:
• Meeting agenda and notes recapping action items and next steps.
1.2 Project Management and Communication
Fehr & Peers will lead biweekly project team meetings. Project team meetings are anticipated to be half-
hour check-in calls with in-person meetings scheduled as needed.
Deliverables:
• Biweekly project team meeting notes
• Monthly invoices showing the previous month's billing by hours and tasks, and a project status
report by task
1001 4th Avenue I Suite 4120 I Seattle, WA 98154 I (206) 576-4220 I Fax (206) 576-4225 www.fehrandpeers.com
50
Tukwila Transportation Element Update
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Task 2 — Transportation Goals and Policy Review
Over the years, the City has undertaken a number of efforts related to transportation planning. The purpose
of this task is to identify a single, unified set of transportation priorities that advance the City's overall vision
for transportation. It is assumed that these goals will set the framework for updates to the City's
transportation policies, including level of service and administrative policies. Once we have defined Tukwila's
vision for mobility, we will work with the City to define what transportation success looks like and how to
measure it.
2.1 Transportation Goals Workshop
Fehr & Peers staff will lead a two-hour workshop with Tukwila staff (representing various departments such
as Public Works, Community Development, Parks & Recreation, Finance, and key elected officials) to identify
4-6 priorities. Fehr & Peers will strategize with City staff on best framing for the conversation to ensure a
productive workshop. We anticipate that this task would occur concurrently with Task 3, leveraging existing
conditions data to help inform the identification of transportation priorities and development of goals.
Fehr & Peers will produce a summary of the workshop for the project record, identifying apparent
transportation concerns, issues, and priorities to help guide the balance of the project. The City will review
the summary and provide one round of comments and recommendations.
Deliverables:
• Workshop materials including the meeting agenda, PowerPoint slides, and meeting notes.
2.2 Develop Goals
Based on the outcomes from the workshop, Fehr & Peers will develop proposed language for
Transportation Element goals. We will develop a brief memorandum, which summarizes the goals and how
they relate to the Comprehensive Plan. The City will review the memorandum and provide one round of
comments and recommendations.
Deliverables:
• Brief memorandum summarizing proposed goals for mobility in Tukwila.
2.3 Transportation Element Policy Review
Fehr & Peers and City staff will review the existing transportation policies in the Transportation Element.
Fehr & Peers will offer its comments on the existing transportation policies. We will work with City staff to
revise the existing transportation policies and propose new policies.
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Task 3 - Assess Trends and Conditions
This task establishes this baseline understanding of existing conditions in Tukwila.
3.1 Review Existing Plans and Related Documents
The objective of this task is to review existing documents that are related to or help inform development of
the Transportation Element. As part of this review, we will document projects that are currently planned in
previously adopted plans and may be incorporated in the draft project list for prioritization. The project list
will be sorted by source and include a brief project description, and cost information as available. The list
includes:
• City of Tukwila Comprehensive Plan Transportation Element (2015)
• Capital Improvement Program (CIP) for 2021-2026
• Traffic Impact Fee Rate Study
• Tukwila Transit Plan Update (2016)
• City of Tukwila's Non -Motorized Walk and Roll Plan (2009)
• Ryan Hill Neighborhood Study (2018)
• Southcenter Subarea Plan and Design Manual (2014)
• METRO CONNECTS Long Range Transit Plan from King County Metro (2017)
• STRIDE BRT S2 Line from Sound Transit (2021)
• Vision 2050
• King County Countywide Planning Policies
The City and the Fehr & Peers will work together to identify the planned transportation facility
improvements by Tukwila, and other agencies including Renton, SeaTac, Burien, Kent, and WSDOT on 1-5,
1-405, and SR 518.
Deliverable:
• Spreadsheet of projects that are currently planned as part of previously adopted plans that may be
incorporated in the draft project list.
3.2 Data Collection
Fehr & Peers will work with the City to review available data. The City will be responsible for providing data,
such as:
• Number of vehicular travel lanes
• Posted Speed Limits
• Intersection Controls
• Marked Crosswalk locations
• Roadway Classification
• Freight Roadway Classification
• Planned Bicycle Facilities
• Existing Bicycle Facilities
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• Sidewalk Gaps
• Existing Sidewalks
• Freight Volume
• Planned Roadway Facilities
• Transit Routes
• Transit Stops
• Land Use maps
In addition to data listed above, we will download collision data from WSDOT's online portal for the most
recently available five-year dataset. We will review vehicle -vehicle, vehicle -pedestrian, and vehicle -bicycle
collisions, which will be analyzed as part of Task 3.4. Safety data will highlight killed and severely injured
(KSI) collisions.
Fehr & Peers will assist Tukwila staff in identifying locations where traffic counts should be collected or
downloaded from historic databases.
If not included in the City's recent 24-hour tube counts, Fehr & Peers will also collect current or historic
vehicle classification counts in the corridors where heavy truck movements have been observed as a part of
the daily tube counting. The City will provide the Tukwila Urban Center (TUC) daily tube counts and any
other recent counts that have been collected regularly. The Consultant will factor the counts to match 2019
conditions.
3.3 Existing Auto Operations Assessment
Fehr & Peers will create an existing (year 2019) PM peak hour operations model with up to 60 intersections
in the City of Tukwila. To the extent possible, we will build from networks developed by the City and Fehr
& Peers as part of previous projects. Fehr & Peers will analyze up to 60 intersections during the PM peak
hour using the Synchro model. If it is necessary to analyze additional intersections to meet the City's new
MMLOS metrics, Fehr & Peers will prepare an additional scope on a cost and materials basis.
Baseline Traffic Conditions
Given current challenges and unprecedented travel patterns related to COVID-19, we will develop baseline
traffic volumes based on historic counts from 2019. Our approach will utilize both historical counts available
from traditional count vendors, as well as remote turning movement data prepared by big data vendors,
like Streetlight Data. We also anticipate factoring some counts taken in 2021 (post peak COVID-19 impacts
to transportation) to 2019 conditions where the historic or remote data are not available or reliable.
Citywide Traffic Operations Analysis
The City will provide signal timing information at locations controlled by the City. Fehr & Peers will calculate
intersection levels of service (LOS) using Synchro for the PM peak hour. Using the most current Urban Street
Corridor LOS method from the Highway Capacity Manual and leveraging data collected for other analyses
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in the TE update, Fehr & Peers will calculate arterial corridor LOS using the state of the practice
methodology.
Fehr & Peers will perform two field visits to review signal timings and validate geometries at key
intersections.
Focused Traffic Analysis for the Urban Center
Fehr & Peers will also perform weekday midday and weekend peak hour levels of service analyses for up to
15 intersections, including major driveways in the vicinity of Southcenter Mall, which is understood to have
non-traditional peak periods in traffic volumes due to mall travel patterns.
Assumptions
• City will provide signal timing sheets and information for all signalized intersections.
• Findings from this task will be included in the Transportation Needs Assessment.
Deliverables:
• 2019 PM peak hour Synchro citywide intersection -level traffic operations results
• Tukwila Urban Center midday and weekend intersection LOS results
3.4 Collision History Analysis
Fehr & Peers will summarize the past five years of collision data within the City using data from WSDOT.
This work will be prepared as part of Fehr & Peers work on the Local Road Safety Plan, which is described
in Task 11.
3.5 Existing Conditions for Transit
Transit is a critical mode of travel in Tukwila and requires careful planning to advocate for Tukwila riders. As
part of this task, Nelson\Nygaard will assess how transit is operating in Tukwila. This includes documenting
ridership, productivity, service availability, and on-time performance for all routes operating in Tukwila.
Maps will be developed showing ridership levels for each route. We anticipate using existing data from
King County Metro and Sound Transit to develop the existing conditions route summaries.
In addition, using available data, an assessment for Via to Transit service from TIB will be conducted.
Origin/destination data, as well as time of day usage will be assessed to understand the demand and trip
patterns. An assessment of the span of service will also be conducted.
Market Analysis and Travel Patterns
In order to better understand where employees are coming into Tukwila, we will utilize the most recent
Longitudinal Employer -Household Dynamics (LEND) data to show the origin and destination of work trips
in and out of Tukwila for all employees and also for low-wage jobs. This information can help address where
opportunities for additional connections, on -demand type services, and untapped markets exists.
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An assessment of predominant travel patterns into and out of Tukwila will be conducted. The intent of the
analysis is to understand if transit service aligns with these travel flows and what, if any, gaps exist.
Deliverables:
• Existing conditions for transit memo
3.6 Transportation Needs Assessment and Existing Conditions
We will use the results of the data collection, orientation interviews, and outreach related to goals
development to determine a set of key transportation issues and existing baseline. Once the key
transportation issues are identified, Fehr & Peers will use these findings to conduct a needs assessment for
the following transportation modes and programs:
• Vehicle Congestion
• Multimodal Needs (Biking, Walking)
• Transit Needs
• Freight and Truck Mobility
• Collision history
• Other as identified during completion of Tasks 1.1 and 1.2
This needs assessment will include an evaluation of existing conditions that will summarize the analysis
findings. This report will include graphics illustrating the results of the transportation data, collection effort
and the multi -modal operations analysis. This draft report will feed into a chapter of the final report and be
included as an appendix.
Deliverables:
• Visually -enhanced memo documenting existing conditions for the above modes, as well as
anticipated future conditions
Task 4 - Metrics Development
Once the City's transportation goals and needs have been established, the next step is to identify the types
of level of service (LOS) measures that will reinforce these priorities. Similar to Task 1, we will hold a second
workshop with staff to discuss LOS options for each mode. Then, we will summarize metrics for approval by
City Council.
4.1 MMLOS Workshop
Fehr & Peers staff will lead a three-hour workshop with Tukwila staff (representing departments such as
Public Works, Community Development, Parks and Recreation, and key elected officials) to identify
transportation LOS metrics. This workshop will build from the transportation goals identified in the Task 2
workshop. Prior to the workshop, Fehr & Peers will develop maps and data that will facilitate the discussion
of LOS options, such as maps of the City's key networks for each transportation mode, the presence of
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facilities (such as sidewalks), and key land uses. We will rely on data available in the City's GIS database.
This upfront work is expected to facilitate a productive discussion at the workshop. During the workshop,
Fehr & Peers will present multimodal level of service (MMLOS) models currently applied in other
communities, facilitate discussion of the relevance of these models in Tukwila given the community's goals
and transportation system, and discuss if any of these resonate with city staff.
We will produce a summary of the workshop for the project record. The City will review the summary and
provide one round of comments and recommendations.
Nelson\Nygaard will provide support for the implementation of MMLOS We anticipate preparing and
attending this workshop. The level of effort will be limited to 16 hours of support, and no work on this task
will take place without specific direction from Fehr & Peers.
Deliverables:
• Meeting notes summarizing the LOS Workshop and related efforts.
4.2 Develop MMLOS Metrics
Based on the outcomes from the workshop, Fehr & Peers will develop recommended MMLOS metrics,
standards, and planning guidelines for inclusion in the Transportation Element. These MMLOS metrics,
standards, and planning guidelines will identify the types of facilities that would be needed to accommodate
each mode of travel (pedestrian, bicycle, transit, and automobiles) and the data needed to monitor this LOS
and accommodate for each mode.
We will develop a brief memorandum, which summarizes the LOS metrics and how they relate to state -of -
the -practice methods. The City will review the memorandum and provide one round of comments and
recommendations.
Deliverables:
• Memorandum summarizing MMLOS policy recommendations, including maps of facilities.
4.3 Modal Network Development
Following the level of service (LOS) workshops and the existing and planning context analysis, we will
develop a series of proposed networks for the City of Tukwila that include the following modal priority
networks:
• Pedestrian
• Bicycle
• Transit
• Auto
• Freight
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Deliverables:
• Priority network maps (pdf, geodatabases including shapefiles and layer files, and .mxd files). All
data must include associated metadata.
• Memo describing how these priority networks guide infrastructure recommendations and tie to
LOS policies
4.4 Apply Performance Metrics
Building off the MMLOS metrics and project goals, Fehr & Peers will work with the City to apply the MMLOS
metrics to all city arterials (principal, minor, and collector), the bicycle priority network, and major pedestrian
streets. The application will focus on 2019 conditions. Results will be shared with the City in a spreadsheet
and maps will also be prepared for inclusion in the final report.
Deliverables:
• Spreadsheets and maps applying MMLOS performance metrics
Task 5A - Model Development
Task 5 describes the steps necessary to develop an updated travel demand model customized for the City
of Tukwila that is based on the most recent version of Puget Sound Regional Council (PSRC) trip -based
model. The TAZ structure and roadway network detail will be consistent with the current version of the City's
model. The deliverables for this task include a calibrated and validated base year scenario, near-term
scenario for concurrency checks, and a long-term scenario for horizon year planning.
5.1 Existing Data Collection and Base Year Model Inputs
The existing data required to develop the City's model will be collected and organized under this task. As
part of this task, we will coordinate with the City to discuss the following data needs.
The City will be responsible for providing:
• Existing population and employment estimates by TAZ
• Roadway functional classification, number of lanes, and posted speed limits
The existing inputs to the PSRC travel model will be used as the basis for model development. The TAZ
system and roadway network detail within the City of Tukwila will be imported from the current version of
the City's model. Travel model land use inputs for the City will be updated based on the information
provided by the City, Fehr & Peers will update the roadway and transit networks using data from Task 3.
The existing PSRC input assumptions will be used when updated data is not available from the City, for
example neighboring jurisdiction land uses and transportation networks. For areas outside the City, the
necessary inputs will be interpolated to the base year of the new City of Tukwila model. The transportation
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network within a reasonable distance of the City will also be verified and updated as necessary to be
consistent with the updated base year.
5.2 Base Year Scenario Calibration and Validation
The base year scenario will be calibrated and validated under this task. The specific validation checks will be
appropriate for the scope and scale of the City's model and will include both static and dynamic tests. The
model will be validated to existing conditions data as well as travel behavior patterns consistent with the
PSRC regional model. Sample static validation tests include:
• Mode split estimates (SOV, HOV, transit, non -motorized)
• Comparison of model volumes to existing counts (at individual locations and screenlines)
Dynamic validation tests will ensure that the model responds appropriately to changes in land use and
modifications to the roadway network. Sample dynamic validation tests include increasing the household
and employment estimates and adding or removing capacity from the roadway network.
Deliverable:
• Model validation report summarizing static and dynamic validation tests for each step of the model.
The validation requirements will be discussed, and full results provided for each analysis time
period.
Refinement of the future year scenario and future forecasts are anticipated to occur in the scope of optional
tasks.
Task 6A - Public Outreach
Community engagement is a key component of the overall process, ensuring that community stakeholders
have ample opportunity to identify issues, influence outcomes, and participate in final recommendations.
This engagement program will approach these issues sensitively, creating a constructive context for
conversation, debate, and, perhaps, change. The overall engagement program will enable collaboration in
identifying and resolving issues, facilitate two-way communication, ensure transparency, and build trust.
6.1 Outreach and Social Media Strategy Plan
As part of this task, Fehr & Peers will work with City staff to develop a Public Outreach Plan including
outreach strategies, events, and timeline. Before initiating outreach, Fehr & Peers will meet with Tukwila
staff (such as staff from Human Services and the City's Community Outreach Manager) to understand
current connections, relationships, and City staff capabilities for translation and interpretation.
Assumptions:
• City staff will work with the Tukwila Communications Department on approval and implementation
of the social media strategy
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Deliverables:
• Public outreach plan and social media strategy plan
6.2 Orientation Interviews
We will conduct six stakeholder interviews, speaking with community stakeholders, staff from local transit
and transportation agencies, and representatives from the community's major employers. These interviews
may be conducted in Tukwila (at a location determined and arranged by City staff), conducted by phone or
online platforms, or at a local agency's office. City staff will also be responsible for inviting interviewees and
confirming the interview schedule.
We will produce a summary of the interviews for the project record, identifying apparent transportation
concerns, issues and priorities to help guide the balance of the project.
Assumptions:
• These interviews will be conducted at a location determined and arranged by City staff.
• City staff will also be responsible for inviting interviewees and confirming the interview schedule. If
necessary, some interviews may be conducted by phone, online, or at locations outside of Tukwila.
Deliverables:
• Memorandum summarizing interview findings
6.3 Online Engagement and Public Outreach Materials
We will assist the City by defining project messages and creating templates and materials. In order to build
awareness for the project, this task includes the following outreach methods:
• Host a project website in English and translated into up to four additional languages.
• Two online surveys, in English, and translated into up to four additional languages. Fehr & Peers
will analyze the results. The outreach plan will address specific online engagement tools to be
utilized.
• Three fact sheets on the project - one draft and one final version of each — that incorporates Tukwila
staff feedback to serve as handout material at events and when engaging with the public and
stakeholders.
• "Meeting in a Box" materials: Fehr & Peers will develop materials that City staff can use to conduct
additional outreach events, such as pop -ups, to "meet the community where they are." Specific
materials will be specified in the outreach plan.
6.4 Online Interactive Webmap
To collect additional information from members of the public, Fehr & Peers will develop a user-friendly,
online interactive map where community members can provide input on potential needs and improvements
in specific locations, such as missing bicycle/pedestrian connections, high -stress crossings, challenging
intersections or road segments, or near -miss locations.
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City staff will review and comment on the draft survey and web map, and the Consultant team will make
one round of edits (as needed). After enough time has passed to allow the public opportunity to register
comments on the website, we will close the interactive web map for additional comments, and Fehr & Peers
will analyze the results, which will inform our project recommendations in Task 7.
Deliverables:
• Interactive Webmap
• Online map findings section of public outreach memorandum
• 6.5 City Council Check -Ins (2022)
The Consultant team will present at up to two City Council or boards/commissions meetings to report on
progress made and to request input from the Council/board/commission. Input will be needed at key points
during the development of the Transportation Element, such as:
• Goals and vision
• MMLOS metrics
• Performance metrics
• Draft project list
• Draft Plan
• Implementation items (impact fees, financial plan, etc.)
Deliverables:
• Consultant attendance at City Council/boards/commissions meetings
• Presentation materials
6.6 Targeted Outreach and Personalized Engagement
Tukwila is a diverse community with businesses and residents that reflect different ethnicities, cultures, and
primary languages. Outreach activities to "hard to reach" groups are anticipated to include a range of
activities.
Targeted outreach is likely to consist of phone calls, emails, or attendance (either virtually if COVID continues
to be an issue, or in person) at community events or meetings. In addition to targeted outreach, Fehr &
Peers will identify locations and audiences for pop-up events or online focus groups designed to serve
traditionally underserved communities. We will design targeted outreach events and online focus
groups/pop-up events at 2-4 locations to gain public input on the draft project list.
Locations, timing, and activities may vary based on the results of the targeted outreach. We will make use
of translators regarding materials and interpreters to help facilitate in-person meetings; these interpreters
can be City staff who want to form long-term relationships or interpreters engaged through a vendor (e.g.
Dynamic Languages). If this task is advanced, we will need to refine our cost estimate based on whether the
Tukwila Transportation Element Update
March 15, 2022
Page 12 of 22
City provides translators, or if Fehr & Peers works with a subconsultant for translation services. For the
purposes of budgeting, we have included $2,000 in vendor translation services.
Equity Analysis
Fehr & Peers will perform an in-depth equity analysis based on identified equity emphasis areas. In other
communities, equity emphasis areas identify portions of the City where transportation investments may be
prioritized differently based on unique needs or different timeframes to address specific transportation
needs, patterns, and preferences. We will work with the City to identify these areas including variables such
as: health, income, age, and ethnicity, foreign born status, readily available travel options, and accessibility.
We will meet with City staff in two 1.5 -hour meetings. First, we will discuss current equity practices and
historically underserved communities in Tukwila. After performing a data review and equity analysis, we will
meet with the City again to discuss equity emphasis area maps and figures and identify how we may want
to consider the equity emphasis areas in project identification and prioritization.
Assumptions:
• City staff will assist with staffing public outreach events
• City staff will print any flyers or hand-outs and poster boards
Deliverables:
• Equity emphasis area maps and figures (pdf, geodatabases including shapefiles and layer files, and
.mxd files).
• Brief memorandum summarizing the data review and equity analysis process
• Meeting agenda and notes
• Pop-up materials including electronic copies of poster boards and PDF files of hand-outs
•
OPTIONAL TASKS (Expected to be executed in 2023)
Task iB - Project Management
1.2 Project Management and Communication
Fehr & Peers will lead biweekly project team meetings. Project team meetings are anticipated to be half-
hour check-in calls with in-person meetings scheduled as needed.
Deliverables:
• Biweekly project team meeting notes
Tukwila Transportation Element Update
March 15, 2022
Page 13 of 22
• Monthly invoices showing the previous month's billing by hours and tasks, and a project status
report by task
Task 5B - Model Development
5.3 Future Year Scenarios
This task will develop the inputs and necessary modifications for the future year scenarios (concurrency and
long-term horizon). The land use assumptions and transportation networks within the City of Tukwila will
be updated based on information provided by the City. Outside of the City, changes will be based on the
assumptions in the PSRC model. In conjunction with reviewing model outputs, Fehr & Peers will develop
the intersection volume post -processor to be used in analyzing vehicle intersection operations.
This task could also develop customizations for the City's model based on the specific requirements of an
adopted MMLOS policy or specific variables/policies that the City would like to test within the travel model.
Deliverables:
• Model forecasting report summarizing future year inputs and assumptions
• Spreadsheet of future year intersection -level forecasts
Task 6B - Public Outreach
6.3 Online Engagement and Public Outreach Materials
We will assist the City by defining project messages and creating templates and materials. In order to update
the public on for the project, this task includes the following outreach methods:
• Update a project website in English and translated into up to four additional languages.
• Three fact sheets on the project - one draft and one final version of each — that incorporates Tukwila
staff feedback to serve as handout material at events and when engaging with the public and
stakeholders.
• "Meeting in a Box" materials: Fehr & Peers will develop materials that City staff can use to conduct
additional outreach events, such as pop -ups, to "meet the community where they are." Specific
materials will be specified in the outreach plan.
6.6 City Council Check -Ins (2023)
The Consultant team will present at up to two City Council or boards/commissions meetings to report on
progress made and to request input from the Council/board/commission. Input will be needed at key points
during the development of the Transportation Element, such as:
• Goals and vision
• MMLOS metrics
• Performance metrics
Tukwila Transportation Element Update
March 15, 2022
Page 14 of 22
• Draft project list
• Draft Plan
• Implementation items (impact fees, financial plan, etc.)
Deliverables:
• Consultant attendance at City Council/boards/commissions meetings
• Presentation materials
6.7 Targeted Outreach and Personalized Engagement (2023)
Building off targeted outreach performed in 2022, this targeted outreach is likely to consist of phone calls,
emails, or attendance (either virtually if COVID continues to be an issue, or in person) at community events
or meetings. In addition to targeted outreach, Fehr & Peers will identify locations and audiences for pop-
up events or online focus groups designed to serve traditionally underserved communities. We will design
targeted outreach events and online focus groups/pop-up events at 2-4 locations to gain public input on
the draft project list.
Locations, timing, and activities may vary based on the results of the targeted outreach. We will make use
of translators regarding materials and interpreters to help facilitate in-person meetings; these interpreters
can be City staff who want to cull long-term relationships or interpreters engaged through a vendor (e.g.
Dynamic Languages). If this task is advanced, we will need to refine our cost estimate based on whether the
City provides translators, or if Fehr & Peers works with a subconsultant for translation services. For the
purposes of budgeting, we have included $2,000 in vendor translation services.
Deliverables:
• Meeting agenda and notes
• Pop-up materials including electronic copies of poster boards and PDF files of hand-outs
6.8 Transit Rider Intercept Survey
As an optional task, Nelson\Nygaard staff will conduct Intercept surveys at TIB or Southcenter stations
during morning and mid-morning times. The intent of the survey is to establish how people access transit
and what access improvements would help them to better access transit. Questions about why people ride
transit will also be included to better understand the motivations for choosing transit and steps Tukwila can
take to improve the attractiveness of transit (recognizing the City can't increase frequency or coverage
alone).
Deliverable:
• Intercept survey summary
Tukwila Transportation Element Update
March 15, 2022
Page 15 of 22
6.9 Outreach Summary
Fehr & Peers will create a document that summarizes the outreach efforts that were conducted as part of
this project, including a description of outreach events and meetings, communities of emphasis, and
collected feedback.
Deliverables:
• Outreach summary with graphics
Task 7 - Future Projects Development and Evaluation
Following the understanding of trends and the identification of priorities, the project team will identify
policies, programs, and projects that advance the city's priorities.
7.1 Future Auto Operations Assessment
Fehr & Peers will use the travel demand model to develop future year forecasts at the intersections identified
in the existing (year 2019) PM peak hour operations analysis. We will again analyze up to 75 intersections
during the PM peak hour using the Synchro model, applying state of the practice methodology. For each
intersection, we will report average delay per vehicle and level of service (LOS). If additional intersections
are requested by the City, Fehr & Peers will put together a separate scope on a time and materials basis.
Then, we will update the 2019 Synchro network to incorporate the proposed project list and analyze
operational performance.
Fehr & Peers will draft a memorandum, which will discuss both intersections and corridors operational
performance including identifying those that fail to meet the identified operational standard.
Deliverables:
• Forecasted - No Action - PM peak hour Synchro intersection -level traffic operations results
• Forecasted — With Improvements - PM peak hour Synchro intersection -level traffic operations
results
• One draft and one final summary memo
7.2 Develop Proposed Project List
After reviewing projects in adopted plans, crash data, developing modal networks, identifying MMLOS
standards and modal networks, Fehr & Peers will develop the proposed project list. This includes suggesting
capital improvements that fill a gap in the multimodal networks. In addition, Fehr & Peers will work with
City staff to add projects identified in the online webmap. These improvements will address needs identified
for all modes and support the established transportation goals.
Tukwila Transportation Element Update
March 15, 2022
Page 16 of 22
Fehr & Peers will lead up to three meetings with City staff. In the first meeting with City staff, we will review
the final list of roadway projects in adopted plans and programs provided by City staff. In addition, Fehr &
Peers will work with City staff to add projects identified in the transportation needs assessment, projects to
meet future MMLOS standards, and projects identified in the online webmap. Then, we will lead up to two
meetings to review the "expanded" project list with the identified additions.
Assumptions:
• City staff will provide a list of roadway projects currently planned for Tukwila and actively participate
in project list development meetings
Deliverables:
• List of draft policies, programs, and projects
• Meeting materials including agenda and meeting notes
7.3 Policy, Program, and Project Prioritization
As part of this task, Fehr & Peers will use the performance metrics developed in TASK 4, to prioritize policies,
programs, and projects. The prioritized list will be presented to the City Council, and members of the public
during the second phase of public outreach and will be refined based on their feedback. Fehr & Peers will
lead an in-person meeting with City staff to review the prioritized project list.
Assumptions:
• City staff will participate in in-person meeting to review the prioritized project list.
Deliverables:
• Draft and Final prioritized lists
• Meeting materials including agenda and meeting notes
7.4 Transit Service Recommendations
The transit element will update the direction for transit. It can include updated recommendations for fixed -
route service and on new technologies that can expand coverage and serve hard -to -reach areas where big
40 -foot buses may not be appropriate. Recommendations may focus on the span of service of Via to Transit,
additional types of on -demand services to enhance intra -Tukwila trips and first/last mile access, and
ensuring job -access.
The short-term plan will provide an overview of the proposed changes and detailed descriptions of all
individual changes. For each proposed change, the service plans will include:
■ A description of proposed changes
■ The rationale for the change
■ Maps of proposed changes
Tukwila Transportation Element Update
March 15, 2022
Page 17 of 22
■ Planning level operating cost increases for either King County Metro or Sound Transit services,
recognizing that these are not City of Tukwila costs
■ Capital cost planning -level estimates
■ Other relevant information
Deliverable:
• Service recommendations memo
Task 8 - Project Cost Estimates
This task will involve providing cost estimating services to provide project construction cost for use in the
City of Tukwila Transportation Element of the Comprehensive Plan Update.
8.1 Cost Estimate Review and Updates
KPFF will the review the previously developed cost estimates of up to fifteen (15) projects listed in the
Transportation Element of the Comprehensive Plan Update. The pay items will be evaluated for their
relevance to the project's scope of work, and missing pay items will be identified. Measurable quantities of
major cost items will be quantified using aerial imagery. Unit prices and lump sum cost will be reviewed
and compared to current bid results and the WSDOT Unit Bid Analysis. Updated cost estimates will be
provided for use in the Transportation Element of the Comprehensive Plan.
Assumptions:
• Fifteen (15) previously developed cost estimate in the Transportation Element of the
Comprehensive Plan Update will be reviewed and updated. Fehr & Peers will direct KPFF on which
projects to review.
• Cost estimates will be submitted in MS Excel and PDF formats.
• Unit prices will be developed using recent project bid history and the WSDOT Unit Bid Analysis.
• Quantities calculations will be created for the measurable pay items. Percentage based costs may
be used for pay items that cannot be clearly measured at this level of design.
8.2 New project development and cost estimating
KPFF will develop order -of -magnitude cost estimates for up to fifteen (15) new projects to be identified as
part of this work. If needed, CAD layouts on aerials will be created to define construction limits of major
project elements. These will be used to quantify major cost items such as HMA, concrete, earthwork, and
utility impacts. Items that cannot be quantified such as drainage, signing, mobilization, illumination, etc.,
will be estimated based on a percentage of the overall project cost.
• Assumptions:
Tukwila Transportation Element Update
March 15, 2022
Page 18 of 22
• Cost estimates for up to fifteen (15) new projects will be developed. Fehr & Peers will provide the
location and scope of work for each project.
• Cost estimates will be submitted in MS Excel and PDF formats.
• Unit prices will be developed using recent project bid history and the WSDOT Unit Bid Analysis.
• Quantities calculations will be created for the measurable pay items. Percentage based costs may
be used for pay items that cannot be clearly measured at this level of design.
Deliverable(s):
• Draft and Final Cost estimates for up to thirty (30) projects identified by the City and Consultant
team. Estimates will be delivered in MS Excel and PDF formats.
Task g - Project Funding Evaluation
The goal of the funding analysis is to provide the City with a planning -level understanding of the baseline
funding availability as well as potential resources available for future transportation capital projects. The
funding analysis will focus on identifying the primary funding elements for transportation projects.
9.1 Funding Opportunities
Fehr & Peers and the City will jointly work to develop a financial plan. The City will provide estimates of
historical and anticipated transportation expenditures City-wide Fehr & Peers and the City will develop a
list of the potential future funding sources, estimate amounts likely to be available and identify projects that
would be eligible for each funding source. The transportation improvements will be evaluated from a point
of the financial feasibility.
• Fehr & Peers will prepare a memo summarizing the financial situation and available funding
opportunities.
Task 10 - Report Development
The goal of this task will be to create Tukwila's Transportation Element Background Report, which lays out
the vision developed through the prior tasks in this scope and prior scopes.
10.1 Draft Report
Fehr & Peers will compile the modal elements into a Transportation Element Background report. These
documents will be concise and user-friendly, while also conveying the necessary information to fulfill the
scope items described above.
Tukwila Transportation Element Update
March 15, 2022
Page 19 of 22
Nelson\Nygaard will compile work and findings related to transit developed in previous tasks. These
materials will be tied together in a report to document the transit needs in Tukwila and provide a vision
toward meeting those needs. Topics to be provided will include:
• Background information and data assessment
• Proposed service recommendations
• Development of transit service alternatives, including long-term and short-term service plans
Deliverable:
• Draft report
10.2 Administrative Draft Report
In response to a single consolidated round of comments from City staff, the project team will prepare an
Administrative Draft Report for presentation to members of the public, and the City Council.
Assumptions:
• A single consolidated round of non -conflicting comments will be compiled by City staff and
provided to Fehr & Peers.
Deliverable:
• Administrative Draft Report
10.3 Final Report
In response to feedback received during public outreach and from the City Council, the project team will
revise the Administrative Draft Report to develop the Final Report.
Nelson\Nygaard will prepare a Final Transit Report incorporating all staff comments.
One staff member from Nelson\Nygaard and two staff members from Fehr & Peers will hold a final meeting
with City and other key staff to review the draft final report.
Assumptions:
• Comments from members of the public will be compiled in the memorandum presenting key
takeaways from the public event and will be addressed in the final report.
• A single consolidated round of comments will be compiled by City staff and provided to Fehr &
Peers.
Deliverables:
• Final Report
Tukwila Transportation Element Update
March 15, 2022
Page 20 of 22
• All tables, graphics and maps in appropriate formats
Task ii - Local Road Safety Plan
The purpose of this task is to develop a plan identifying common risk factors and strategies to address a
systemic approach to safety in support of WSDOT's Target Zero to reduce road safety fatalities and serious
injuries. Leveraging analysis performed as part of the Transportation Element in previous tasks, developing
a Local Road Safety Plan will help position the City for future WSDOT Highway Safety Improvement Program
(HSIP) funding for projects that may reduce traffic fatality crashes. This task will be performed following
guidance provided by WSDOT in how to build a local road safety plan.
11.1 Analyze Individual Fatal/Serious Collisions to Identify Risk Factors
Fehr & Peers will obtain the most recent five -years worth of collision data from WSDOT for the City of
Tukwila. The collision data will be reviewed and cleaned (clearly identifying missing data, correcting
inconsistencies in data entry, etc.) before it is loaded into a GIS database. The GIS database will allow the
City to quickly filter crashes based on location, crash type (rear -end, broadside, turning vehicle/bicycle, etc.),
mode of transportation involved, severity (fatality, serious injury, other), and contributing factor.
Once the data are in GIS format, we will analyze all fatal and serious crashes and look for trends to determine
risk factors. Specifically, we will investigate the traits of the parties involved, collision types (e.g., rear -end,
broadside), preceding movements, unsafe behaviors, and other contributing factors like time of day,
weather, distraction, or alcohol/drug influence. We will also investigate trends in contextual variables (i.e.
risk factors) such as roadway speeds, ADT, functional class, number of travel lanes, intersection traffic
controls, the presence of pedestrian and bicycle facilities, and the types of nearby land uses. We will assess
how these variables may affect the safety of roadway users, with a particular focus on pedestrians and
cyclists. This will form the basis for the Risk Factor analysis described in Task 11.2
Deliverables:
• Citywide collision database in GIS
• A list of the top risk factors
• Collision map showing fatality and serious injury crashes by mode (also to be included in the
Existing Conditions section of the Transportation Element)
• Collision heat map showing all collisions (also to be included in the Existing Conditions section of
the Transportation Element)
• Crash rates at study intersections and up to 20 roadway segments (also to be included in the
Existing Conditions technical appendix of the Transportation Element)
Tukwila Transportation Element Update
March 15, 2022
Page 21 of 22
11.2 Most Common Risk Factor List
Fehr & Peers will build on the previous task by identifying common safety risk factors. WSDOT reports that
to date, applicants have an average of six risk factors. Fehr & Peers will share its findings in a one-hour
phone call with City staff.
Task 2.1 Deliverables:
• One-hour phone call with City staff to review findings of the top risk factors observed;
recommendation of risk factors to carry forward in the LRSP
11.3 Analyze Roadway Network for Presence of Risk Factors
We will analyze the City's roadway network to determine where the common risk factors are present. (Note:
WSDOT is flexible about how this analysis is conducted, though many jurisdictions perform this analysis on
a corridor -by -corridor basis.) Fehr & Peers will flag high-risk locations as those with the greatest number of
risk factors. This serves to identify those locations/corridors with high collision potential.
Deliverables:
• Map and excel table showing high-risk locations
11.4 Create Prioritized List of Roadway Sections
From the subset of high risk/high-collision corridors, Fehr & Peers, in conjunction with City staff, will identify
up to ten priority project locations consisting of hot spots, sub -corridors, or small zones. The project priority
locations will include a mix of "quick fix" projects that can be deployed quickly to address crashes and
larger -scale projects that are more costly and complex to implement, but can address more crashes or
crashes that cannot be addressed through a quick fix. We envision developing the priority project location
list/map in a two hour workshop with City staff.
Deliverables:
• Two-hour workshop with City staff to review collision data and identify priority project locations
• Map of up to 10 priority project locations
11.5 Identify Countermeasures to Address Prioritized Locations
Fehr & Peers has developed an extensive database of effective safety countermeasures, strategies, and
practices to reduce the number and severity of roadway collisions for all modes. Our database is built on
best practices and literature reviews and resources like the WSDOT Target Zero and FHWA countermeasure
toolboxes.
Using this countermeasure database, we will develop a targeted list of potential engineering safety
countermeasures for the City to consider for implementation, and match these with the priority locations
identified in the previous task in a matrix. City staff will provide input on the draft pairings. The matrix will
Tukwila Transportation Element Update
March 15, 2022
Page 22 of 22
serve as a tool to link the risk factors to countermeasures and define location -specific projects or
programmatic policies/programs.
This matrix will help illustrate the connection between identified deficiencies and corresponding
opportunities (i.e., countermeasures) in the City's transportation network.
Deliverables:
• Excel spreadsheet matrix pairing priority locations with potential countermeasures. One round of
revisions based on consolidated City comments
• Meeting with City staff to review draft matrix
11.6 Develop a Prioritized List of projects
Fehr & Peers will develop a draft Local Road Safety Plan. The Draft Plan will present existing safety
conditions, collision patterns, priority project locations, and a prioritized list of projects.
Fehr & Peers will meet with City staff to review staff feedback on the Draft Local Road Safety Plan. Fehr &
Peers will provide the draft plan in advance of the meeting. We will incorporate feedback received from City
staff into a Final Local Road Safety Plan. City staff will take the lead on plan adoption.
Deliverables:
• Draft Local Road Safety Plan
• Meeting with City staff to review the Draft Plan
• Final Local Road Safety Plan, based on one round of revisions from consolidated City comments
Task 12 — Management Reserve
12.1 Management Reserve
This scope is based on our best understanding of what is required to complete the City's Transportation
Element Background Plan and Local Road Safety Plan, but there are a few tasks that require further
exploration once the project begins. These include the number of intersections required to meet the City's
proposed LOS policy, the number of intersections requested by the City to analyze outside of the PM peak
hour, and potential translation services. Fehr & Peers will not bill to this task unless authorized by City staff.
Exhibit B
3/28/2022
Project
Planner
Marissa
Milam
Principal 5
Thomas
Wittmann
Nelson\Nygaard
Associate 2 Associate 1
Ashankh
Joe Poirier
Jaishankar
Senior
Designer
Brendan
Rahman
KPFF
CAD
Technician
Michael Vu
FP Total
NN Total
KPFF Total
Subtotal
Principal
in Charge
Chris
Breiland
Senior Planner
/ Deputy PM
Emily Alice
Gerhart
Modeling/
Operations
Lead
Jeff Pierson
Outreach
Lead
Sarah
Saviskas
Graphics
Peter
Nguyen
Admin
Brittany
Skinner
Civil Lead
Nathan
Anderson
Project
Engineer
Cory Morton
Tasks
$ 305
$
170
$ 190
$ 160
$ 140
$ 155
$ 120
$ 251
$ 106
$ 95
$ 139
$ 155
$ 115
$ 85
Task 1A: Project Management
$ 19,010
$ 9,640.06
$ -
$
28,650.06
1.1 Kick -Off Meeting
6
3
3
1
3
3
$ 3,030
$ 1,071.12
$ -
$
4,101.12
1.2 Project Management and Communication
24
32
4
2
5
12
24
24
$ 15,980
$ 8,568.94
$ -
$
24,548.94
Task 2: Transportation Goals and Policy Review
$ 21,270
$ -
$ -
$
21,270.00
2.1 Transportation Goals Workshop
8
12
12
8
3
$ 7,760
$ -
$ -
$
7,760.00
2.2 Develop Goals
6
16
16
4
3
$ 7,770
$ -
$ -
$
7,770.00
2.3 Transportation Element Policy Review
4
12
16
2
$ 5,740
$ -
$ -
$
5,740.00
Task 3: Assess Trends and Conditions
$ 77,150
$ 17,874.00
$ -
$
95,024.00
3.1 Review Existing Plans and Related Documents
2
12
20
2
2
4
8
$ 5,690
$ 1,687.50
$ -
$
7,377.50
3.2 Data Collection
6
24
8
2
$ 5,860
$ -
$ -
$
5,860.00
3.3 Existing Auto Operations Assessment
4
24
12
160
3
13
$ 32,005
$ -
$ -
$
32,005.00
3.4 Collision History Analysis
2
8
20
12
3
$ 6,990
$ -
$ -
$
6,990.00
3.5 Existing Conditions for Transit
1
4
4
1
8
56
72
10
$ 1,665
$ 16,186.50
$ -
$
17,851.50
3.6 Transportation Needs Assessment and Existing Conditions
10
24
4
64
46
9
$ 24,940
$ -
$ -
$
24,940.00
Task 4: Metrics Development
$ 56,260
$ 4,018.73
$ -
$
60,278.73
4.1 MMLOS Workshop
12
16
2
8
8
3
4
$ 9,420
$ 1,004.68
$ -
$
10,424.68
4.2 Develop MMLOS Metrics
12
12
2
20
4
3
12
$ 9,800
$ 3,014.05
$ -
$
12,814.05
4.3 Modal Network Development
8
24
60
16
7
$ 18,240
$ -
$ -
$
18,240.00
4.4 Apply Performance Metrics
8
32
72
7
$ 18,800
$ -
$ -
$
18,800.00
Task SA: Model Development
$ 75,600
$ -
$ -
$
75,600.00
5.1 Existing Data Collection and Base Year Model Inputs
8
32
60
180
18
$ 46,640
$ -
$ -
$
46,640.00
5.2 Base Year Scenario Calibration and Validation
8
16
60
80
10
$ 28,960
$ -
$ -
$
28,960.00
Task 6A: Public Outreach
$ 57,885
$ 5,086
$ -
$
62,970.64
6.1 Outreach Strategy and Social Media Plan
2
12
16
2
2
$ 5,760
$ -
$ -
$
5,760.00
6.2 Orientation Interviews
1
16
16
2
$ 5,505
$ -
$ -
$
5,505.00
6.3 Online Engagement and Public Outreach Materials (2022)
2
4
20
12
4
3
8
8
16
$ 7,150
$ 5,085.64
$ -
$
12,235.64
6.4 Online Interactive Webmap
2
12
6
40
4
4
$ 10,310
$ -
$ -
$
10,310.00
6.5 Targeted Outreach and In-person engagement (2022)
8
40
16
52
20
9
$ 23,260
$ -
$
23,260.00
6.6 City Council/Boards/Commission Check -Ins (2022)
8
8
12
2
$ 5,900
$ -
$ -
$
5,900.00
OPTIONAL TASKS
Task 1B: Project Management
$ 15,500
$ 8,569
$ -
$
24,068.94
1.2 Project Management and Communication
24
32
4
2
5
8
24
24
$ 15,500
$ 8,568.94
$ -
$
24,068.94
Task 5B: Model Development
$ 27,060
$ -
$ -
$
27,060.00
5.3 Future Year Scenarios
12
20
40
80
10
$ 27,060
$ -
$ -
$
27,060.00
Task 6B: Public Outreach
$ 29,820
$ 10,989
$ -
$
40,808.70
6.3 Online Engagement and Public Outreach Materials (2023)
2
4
8
12
4
2
8
8
16
$ 5,110
$ 5,085.64
$ -
$
10,195.64
6.6 City Council/Boards/Commission Check -Ins (2023)
8
16
4
2
$ 6,020
$ -
$ -
$
6,020.00
6.7 Targeted Outreach and In-person engagement (2023)
8
20
24
32
12
6
$ 16,740
$-
$
16,740.00
6.8 Intercept Survey
2
2
0
8
8
32
$ 950
$ 5,903.06
$ -
$
6,853.06
6.9 Outreach Summary
4
2
0
$ 1,000
$ -
$ -
$
1,000.00
Task 7: Future Projects Development and Evaluation
$ 55,650
$ 13,772.53
$ -
$
69,422.53
7.1 Future Auto Operations Assessment
2
8
4
8
100
4
8
$ 19,590
$ -
$ -
$
19,590.00
7.2 Develop Proposed Project List
16
40
4
24
8
6
$ 17,760
$ -
$ -
$
17,760.00
7.3 Policy, Program, and Project Prioritization
4
24
4
2
60
8
6
$ 16,740
$ -
$ -
$
16,740.00
7.4 Transit Service Recommendations
4
2
0
20
40
24
16
$ 1,560
$ 13,772.53
$ -
$
15,332.53
Task 8: Project Cost Estimates
$ 4,720
$ 1,597.26
$ 59,950
$
66,267.26
8.1 Cost Estimate Review and Updates
4
6
1
4
2
4
60
120
$ 2,360
$ 1,597.26
$ 23,100
$
27,057.26
8.2 New project development and cost estimating
4
6
1
90
140
80
$ 2,360
$ -
$ 36,850
$
39,210.00
Task 9: Project Funding Evaluation
$ 6,280
$ 1,004.68
$ -
$
7,284.68
9.1 Funding Opportunities
8
8
16
2
4
$ 6,280
$ 1,004.68
$ -
$
7,284.68
Task 10: Report Development
$ 53,225
$ 15,450.50
$ -
$
68,675.50
10.1 Draft Report
16
60
20
40
40
11
12
16
24
24
$ 31,400
$ 10,336.99
$ -
$
41,736.99
10.2 Administrative Draft Plan
4
36
8
20
8
5
4
4
6
4
$ 13,260
$ 2,556.75
$ -
$
15,816.75
10.3 Final Report
5
20
4
10
8
3
4
4
6
4
$ 8,565
$ 2,556.75
$ -
$
11,121.75
Task 11: Local Road Safety Plan
$ 38,465
$ -
$ -
$
38,465.00
11.1 Identify Risk Factors
8
16
40
4
$ 11,240
$ -
$ -
$
11,240.00
72
Exhibit B
Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
Mileage is billed at the IRS rate plus 10% handling fee
All other direct expenses are billed with 10% handling fee
Other direct costs including computer, communications, parking, and reproduction charges are billed as a percentage of labor
73
3/28/2022
Nelson\Nygaard
FP Total
NN Total
Subtotal
Modeling/
Principal Senior Planner
Outreach
Project
Senior
Project
CAD
in Charge /Deputy PM Operations
Lead
Planner
Graphics
Admin
Principal 5
Associate 2
Associate 1
Designer
Civil Lead
Engineer
Technician
Lead
Chris Emily Alice
Sarah
Marissa
Peter
Brittany
Thomas
Ashankh
Brendan
Nathan
Jeff Pierson
Joe Poirier
Cory Morton
Michael Vu
Breiland Gerhart
Saviskas
Milam
Nguyen
Skinner
Wittmann
Jaishankar
Rahman
Anderson
Tasks
$ 305 $ 170 $ 190
$ 160
$ 140
$ 155
$ 120
$ 251
$ 106
$ 95
$ 139
$ 155
$ 115
$ 85
11.2
Most Common Risk Factor List
3 6
8
4
1
$ 3,795
$ -
$ -
$
3,795.00
11.3
Analyze Roadway Network
4 6
12
8
2
$ 5,400
$ -
$ -
$
5,400.00
11.4
Prioritize List of Roadway Sections
2 8
12
8
2
$ 5,130
$ -
$ -
$
5,130.00
11.5
Identify Countermeasures
6 8
16
2
2
$ 5,980
$ -
$ -
$
5,980.00
11.6
Draft & Final Plan
4 8
24
4
3
$ 6,920
$ -
$ -
$
6,920.00
Task 12: Management Reserve
$ 19,970
$ -
$ -
$
19,970.00
12.1
Analyze additional intersections - future conditions
10 24 16
64
7
$ 19,970
$ -
$ -
$
19,970.00
Labor Total (2022) 146 377 139
68
881
151
121 61
95
80
26 0
0
0
$ 307,175
$ 36,618
$ -
$
343,793.43
Traffic counts
$ 40,000
$ -
$ -
$
40,000.00
Other Direct Expenses (mileage, printing, webmap licensing, translations, etc.)
$ 13,050
$ 150.00
$ -
$
13,200.00
Subtotal (2022)
$ 360,225
$ 36,768.43
$ -
$
396,993.43
Optional Task Labor Total (2023) 160 384 72
78
575
122
92 88
106
96
64 150
260
80
$ 250,690
$ 51,383
$ 59,950
$
362,022.62
Other Direct Expenses on optional tasks (mileage, printing, webmap licensing, translations, etc.)
$ 5,010
$ 150.00
$ -
$
5,160.00
Optional Tasks Subtotal (2023)
$ 255,700
$ 51,532.62
$ 59,950
$
367,182.62
Total (Labor + Expenses) & Optional Tasks
$
764,176.05
Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
Mileage is billed at the IRS rate plus 10% handling fee
All other direct expenses are billed with 10% handling fee
Other direct costs including computer, communications, parking, and reproduction charges are billed as a percentage of labor
73
74
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekoi ti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Brittany Robinson, Grant Analyst
CC: Mayor Allan Ekberg
DATE: April 15, 2022
SUBJECT: ADA and Pedestrian Improvements
Project No. 91510405 & 82110301
Complete Streets Grant Award and Acceptance
ISSUE
Acceptance and approval of a Complete Streets grant award with the Washington State
Transportation Improvement Board in the amount of $400,000 for ADA and pedestrian
improvements.
BACKGROUND
Complete Streets funding is available every other year for cities and counties to demonstrate the
practice of planning and building streets to accommodate multi -modal transportation options for all
ages and abilities.
Tukwila has an inventory of over $8 million in necessary ADA improvements throughout the City,
as well as other pedestrian safety and mobility needs. For this Complete Streets funding, the City
requested the design and construction of ADA and pedestrian improvements, including filling in
sidewalk gaps, adding pedestrian safety measures, and installing and upgrading curb ramps
throughout the City.
DISCUSSION
On March 4, 2022, the Transportation Improvement Board provided the City with notice of award
for $400,000 in Complete Streets funding. Staff will tie the Complete Streets funding to the 2022
and 2023 Annual Overlay Program with the intent to increase the number of projects the City can
complete due to economy of scale. Staff has created a potential project allocation list for this
funding, which is attached.
Once the agreement is approved and signed, the Transportation Improvement Board will mail a
check to the City of Tukwila for the full $400,000. Complete Streets funding must be used before
September 30, 2023 for the City to be eligible for the next Complete Streets grant cycle.
FINANCIAL IMPACT
The Transportation Improvement Board is awarding the City $400,000 through the Complete
Streets grant for ADA and pedestrian improvements throughout the City of Tukwila. This grant
does not require any local City match.
RECOMMENDATION
Council is being asked to formally accept the Complete Streets grant for ADA and pedestrian
improvements throughout the City in the amount of $400,000 and approve the Mayor to sign the
attached agreement and consider this item on the Consent Agenda at the May 2, 2022, Regular
Council Meeting.
Attachments: 2021 CIP Pages 14 & 2
Complete Streets Grant Award Letter
Complete Streets Grant Agreement
Complete Streets Workplan
Project Allocation List
75
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Americans with Disabilities Act (ADA) Improvements Project No. 91510405
DESCRIPTION: Construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan.
JUSTIFICATION: The enforcement of ADA laws and standards was delayed pending legal challenges and studies. Recent
court rulings now mandate ADA compliance. The City must provide upgrades with most construction projects.
STATUS: Provide annual funding to construct improvements as necessary. Began the ADA Transition Plan in 2016 with
adoption in 2017. The goal is to resolve ADA compliance issues within a reasonable time period.
MAINT. IMPACT: Negligible.
COMMENT: Project will be ongoing until City facilities and infrastructure meet ADA requirements. This will also
include ADA compliance by utilities and private development.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
231
5
5
5
5
5
5
5
266
Land (R/W)
0
Const. Mgmt.
25
5
5
5
5
5
5
5
60
Construction
103
25
25
40
40
40
40
40
353
TOTAL EXPENSES
359
0
35
35
50
50
50
50
50
679
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Traffic Impact Fees
0
City Oper. Revenue
359
0
35
35
50
50
50
50
50
679
TOTAL SOURCES
359
0
35
35
50
50
50
50
50
679
2021 - 2026 Capital Improvement Program
14
76
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Traffic Calming/Residential Safety Improvements Project No. 80010301
Programmatic approach to addressing neighborhood traffic concerns through a variety of methods.
DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities.
JUSTIFICATION: Neighborhood revitalization by improving residential streets.
STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of
residential street improvements, sidewalks, and bike lanes.
MAINT. IMPACT: Varies, depends on treatment(s) used.
COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycl
such as the speed cushions, RRFB crossings, LED enhanced signs, Radar driver feedback signs, etc.
FINANCIAL
(in $000's)
Through Estimated
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND
EXPENSES
Design
63
50
100
100
Land (R/W)
Const. Mgmt.
37
Construction
148
0
300
TOTAL EXPENSES
248
50
100
400
0
0
0
0
0
FUND SOURCES
ARPA Funding
100
400
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
City Oper. Revenue
248
50
0
0
0
0
0
0
0
TOTAL SOURCES
248
50
0
0
0
0
0
0
0
2021 - 2026 Capital Improvement Program
2
77
TIB Members
Chair
Councilmember Sam Low
Snohomish County
Vice Chair
Mayor Glenn Johnson
City of Pullman
Amy Asher
Mason Transit Authority
Aaron Butters, P.E.
HW Lochner Inc.
Susan Carter
Hopelink
Barbara Chamberlain
WSDOT
Elizabeth Chamberlain
City of Walla Walla
Chad Coles, P.E.
Spokane County
Mike Dahlem, P.E.
City of Sumner
Commissioner Al French
Spokane County
Councilmember Hilda Guzman
City of Granger
Commissioner Scott Hutsell
Lincoln County
John Klekotka, P.E.
Port of Everett
David Ramsay
Feet First
Les Reardanz
Whatcom Transportation Authority
Ruth Roberson
Budget Assistant to the Governor
Peter Rogalsky, P.E.
City of Richland
Councilmember Jan Schuette
City of Arlington
Jennifer Walker
Thurston County
Jane Wall
County Road Administration Board
Ashley Probart
Executive Director
P.O. Box 40901
Olympia, WA 98504-0901
Phone: 360-586-1140
www.tib.wa.gov
Washington State
Transportation Improvement Board
March 25, 2022
Hari Ponnekanti
City of Tukwila
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188-2544
Dear Hari:
Congratulations! The Transportation Improvement Board (TIB) has selected your city for a
Complete Streets Award. This recognition award includes a grant not to exceed the amount
of $400,000. In recognition of being nominated for Complete Streets, you will also receive
an acrylic award in the mail within the next few weeks.
How is grant funding received? What is the next step?
• Please email an original signed Grant Agreement. Once executed (signed by TIB),
we will email you a copy for your records.
• The total grant may be transferred to your city as soon as June 1, 2022.
• Funds must be tracked in a separate account or with an identifiable accounting code.
• Check with your finance officer to ensure your city is ready to receive funds.
How can funds be used? What is the grant requirement?
• The grant requires all items on the attached and approved TIB Complete Streets
work plan to be completed. (Additional funding from other sources may be required
to finish all approved items.)
How do I show the funds were used?
Once the approved work plan items are completed, you must send in backup documentation
showing expenditure amounts, dates, and activities related to the funds and photos or other
documentation showing the completed work.
When must funds be used?
Funds must be used by March 25, 2025. Any unused funds must be returned to TIB.
Future eligibility.
All items listed on your approved work plan must be completed before your city will become
eligible for future Complete Streets awards.
If you have questions, please contact Greg Armstrong, TIB Project Engineer, at (360) 586-
1142 or email GregA@tib.wa.gov. Questions regarding fund transfers should be directed to
Vaughn Nelson at (360) 586-1149 or email VaughnN@tib.wa.gov.
Sincerely,
#4)11A Vs6(rivor
Ashley Probart
Executive Director
Attachments
Investing in your local community
78
i0
rp-E Washington State Transportation Improvement Board
‘,1-.44/.1 Complete Streets Award Grant Agreement
City of Tukwila
C -P-116(001)-1
Complete Streets Award
STATE OF WASHINGTON
TRANSPORTATION IMPROVEMENT BOARD
AND
CITY OF TUKWILA
GRANT AGREEMENT
C -P-116(001)-1
THIS GRANT AGREEMENT ("Agreement") is made and entered into between the
WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD ("TIB") and the CITY OF
TUKWILA, a Washington state municipal corporation ("RECIPIENT").
WHEREAS, the TIB has developed a grant program, Complete Streets, to provide for the retrofit
of streets and roads ("Project") for eligible cities, towns, and counties to provide access to all
users, including bicyclists, pedestrians, motorists, and public transportation riders, and
WHEREAS, the above -identified RECIPIENT is eligible to receive a Project grant pursuant to
ordinance 2222 and that it has the legal authority to receive such grant and to perform the
Project pursuant to the terms of this grant
NOW, THEREFORE, pursuant to chapter 47.26 RCW, RCW 47.04.320, and WAC 479-10-500
et seq, the above recitals that are incorporated herein as if fully set forth below, and in
consideration of the terms, conditions, and performances contained herein, and the attached
Exhibits, if any, which are made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. GRANT
TIB agrees to grant funds in the amount of FOUR HUNDRED THOUSAND AND NO/100 dollars
($400,000) for the Project pursuant to the terms contained herein, and the RECIPIENT agrees
to accept such grant funds and agrees to perform and be subject to the terms and conditions of
this Agreement.
2. PROJECT AND BUDGET
The Project shall provide for the retrofit of identified streets or roads on the RECIPIENT's
approved work plan. In accordance with applicable laws and ordinances, the RECIPIENT
agrees to enter into an agreement with an independent contractor and/or material providers, or
otherwise provide for the Project work plan to be completed by the RECIPIENT's own forces.
The RECIPIENT further agrees that it shall be solely responsible for and shall pay its
independent contractor and/or material providers. If RECIPIENT uses its own forces, it shall be
solely responsible for paying the costs thereof. Under no circumstances shall the TIB be
responsible to any third party for the payment of labor or materials used in completing the
Project work plan. The Project work plan may be amended by the Parties, pursuant to Section
7.
3. PROJECT WORK PLAN AND DOCUMENTATION
Complete Streets Grant Agreement
Page 1 of 5 December 2016
79
Washington State Transportation Improvement Board
Complete Streets Award Grant Agreement
C -P-116(001)-1
The RECIPIENT agrees to and shall make reasonable progress and submit timely Project
documentation, as applicable, throughout the term of this Agreement and Project.
Required documents include, but are not limited to the following:
a) Project work plan describing eligible items with estimated costs;
b) Documentation to support all costs expended on the Project work plan; and
b) Project work plan Closeout Form.
4. PAYMENT AND RETURN OF GRANT FUNDS
TIB will pay the full grant award to the RECIPIENT after TIB approves the Project work plan and
the Parties fully execute this Agreement; provided that there are legislatively appropriated funds
available. The RECIPIENT agrees that it shall hold the grant funds in a separate and identifiable
account and only use said funds to pay the actual direct and related indirect costs of the
approved Project work plan. Grant funds not expended on approved Project work plan items by
March 25th, 2025 shall be returned to TIB within ninety (90) days after receipt of TIB's written
notification.
5. USE OF COMPLETE STREETS GRANT FUNDS
RECIPIENT agrees that the grant funds shall only be used to complete the approved Project
work plan. Otherwise, RECIPIENT is subject to the Default and Termination provisions of
Section 9.
6. RECORDS MAINTENANCE
6.1 The RECIPIENT shall maintain books, records, documents, data and other evidence
relating to this Agreement and performance of the Project work plan, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all actual direct and
related indirect costs of any nature expended in the performance of this Agreement.
RECIPIENT shall retain such records for a period of six years after the completion of the Project
work plan and TIB's acceptance of the Project work plan Closeout Form. At no cost to TIB,
these records shall be provided when requested; including materials generated under the
Agreement, and shall be subject at all reasonable times to inspection, review or audit by TIB
personnel, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
6.2 If any litigation, claim or audit is started before the expiration of the six (6) year period,
the records shall be retained until all litigation, claims, or audit findings involving the records
have been resolved.
7. REVISIONS TO THE PROJECT WORK PLAN
RECIPIENT may request revisions to the Project work plan, including the addition or removal of
items. Requests must be made in writing, and TIB, in its sole discretion, will determine whether
to accept the proposed revisions. Should the TIB approve a Project work plan revision, the
Parties shall amend this Agreement pursuant to Section 14. The RECIPIENT shall be solely
responsible for all costs incurred in excess of the Agreement grant award.
Complete Streets Grant Agreement
Page 2 of 5 December 2016
80
'I Washington State Transportation Improvement Board
\W• j Complete Streets Award Grant Agreement
8. TERM OF AGREEMENT
C -P-116(001)-1
This Agreement shall be effective upon execution by the Parties and shall continue through
closeout of the grant amount, or amendment thereof, or unless terminated as provided herein.
In no event shall the Agreement term exceed three years, unless extended by Agreement
amendment pursuant to Section 14.
9. NON-COMPLIANCE, DEFAULT AND TERMINATION
9.1 NON-COMPLIANCE
a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to
comply with the terms and conditions of this Agreement and applicable rules under WAC
479-10-500 et seq, TIB shall notify the RECIPIENT, in writing, of RECIPIENT's non-
compliance.
b) RECIPIENT shall provide a written response within ten (10) business days of
receipt of TIB's notice of non-compliance, which shall include either a detailed plan to
correct the non-compliance, a request to amend the Project work plan, or a denial
accompanied by supporting documentation. An agreement to amend the Project work
plan must be pursuant to Section14.
c) RECIPIENT shall have thirty (30) days in which to make reasonable progress
toward compliance pursuant to its Project work plan to correct or implement an
amendment to the Project work plan.
d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and,
in its sole discretion, TIB may require the RECIPIENT to stop incurring additional Project
work plan costs during the investigation. Should TIB require the RECIPIENT to stop
incurring additional costs to be paid with the grant funds, the RECIPIENT shall be solely
obligated for paying any additional costs incurred by such suspension of work, contractor
claims, or litigation costs; such costs cannot be paid for with grant funds.
9.2 DEFAULT
RECIPIENT is in default if TIB determines, in its sole discretion, that:
a) RECIPIENT is not making reasonable progress toward correction and
compliance with this Agreement and the Project work plan;
b) TIB denies the RECIPIENT's request to amend the Project work plan; and
c) After investigation, TIB confirms RECIPIENT'S non-compliance.
9.3 TERMINATION
a) In the event of default as determined pursuant to Section 9, TIB shall serve
RECIPIENT with a written notice of termination of this Agreement, which may be served
in person, by email or by certified letter. Upon service of notice of termination, the
RECIPIENT shall immediately stop incurring costs chargeable against the grant funds
and/or take such actions necessary as may be directed by TIB to protect TIB's grant
funds.
b) In the event of termination, the RECIPIENT may be liable for damages as
authorized by law including, but not limited to, repayment of all grant funds.
Complete Streets Grant Agreement
Page 3 of 5 December 2016
81
'I Washington State Transportation Improvement Board
\W• j Complete Streets Award Grant Agreement
C -P-116(001)-1
c) The rights and remedies of TIB provided in this Agreement are not exclusive and
are in addition to any other rights and remedies provided by law.
10. DISPUTE RESOLUTION
a) The Parties shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under or in connection with this Agreement. The dispute resolution
process outlined in this Section applies to disputes arising under or in connection with
the terms of this Agreement.
b) Informal Resolution. The Parties shall use their best efforts to resolve disputes promptly
and at the lowest organizational level.
c) In the event that the Parties are unable to resolve the dispute, the Parties shall submit
the matter to non-binding mediation facilitated by a mutually agreed upon mediator. The
Parties shall share equally in the costs of the mediator.
d) Each Party agrees to participate to the fullest extent possible and in good faith in
resolving the dispute in order to avoid delays or additional incurred cost to the Project
work plan.
e) The Parties agree that they shall have no right to seek relief in a court of law in
accordance with Section 11, until and unless the Dispute Resolution process has been
exhausted.
11. GOVERNANCE, VENUE, AND ATTORNEYS FEES
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County. The Parties agree that each Party shall be responsible for its own attorneys'
fees and costs.
12. INDEMNIFICATION, HOLD HARMLESS, AND WAIVER
12.1 RECIPIENT, shall protect, defend, indemnify, and save harmless the TIB, its officers,
officials, employees, and authorized agents, while acting within the scope of their employment
as such, from any and all costs, claims, judgments, and/or awards of damages (both to persons
and/or property), arising out of, or in any way resulting from, RECIPIENT'S negligent acts or
omissions which may arise in connection with its performance under this Agreement.
RECIPIENT shall not be required to indemnify, defend, or save harmless the TIB if the claim,
suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the
sole negligence of TIB; provided that, where such claims, suits, or actions result from the
concurrent negligence of the Parties, or involves those actions covered by RCW 4.24.115, the
indemnity provisions provided herein shall be valid and enforceable only to the extent of
RECIPIENT's own negligence
12.2 RECIPIENT agrees that its obligations under this section extends to any claim, demand
and/or cause of action brought by, or on behalf of, any of its officers, officials, employees or
authorized agents. For this purpose, RECIPIENT, by mutual negotiation, hereby waives, with
respect to TIB only, any immunity that would otherwise be available to it against such claims
under the Industrial Insurance provisions of Title 51 RCW.
Complete Streets Grant Agreement
Page 4 of 5 December 2016
82
'I Washington State Transportation Improvement Board
t �`„` j• Complete Streets Award Grant Agreement
C -P-116(001)-1
12.3 The obligations of this indemnification and waiver Section shall survive termination of
this Agreement.
13. ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT's other rights or obligations under this Agreement.
14. AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments shall
not be binding unless they are in writing and signed by persons authorized to bind each of the
Parties.
15. INDEPENDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
16. ENTIRE AGREEMENT
This Agreement, together with the Exhibits, if any, the provisions of chapter 47.26 RCW, chapter
479 WAC, and TIB Policies, constitute the entire Agreement between the Parties and
supersedes all previous written or oral agreements between the Parties. RECIPIENT agrees to
abide by all applicable federal, state and local laws, ordinances, and rules when performing
under the terms of this Agreement.
RECIPIENT Transportation Improvement Board
Chief Executive Officer
Date Date
Print Name
Complete Streets Grant Agreement
Print Name
Approved as to Form
By:
ANN E. SALAY
Senior Assistant Attorney General
NOTE: Any changes to the terms of this Agreement
shall require further approval of the Office of the
Attorney General
Page 5 of 5 December 2016
83
Complete Streets Work Plan
iv2;
Transportation Improvement Board
Agency Tukwila
Agency Contact Hari Ponnekanti
Phone 206-431-2455
hari.ponnekanti@tukwilawa.go
Email V
11121i A
Complete Streets Award
Once approved, all work shown must be completed before
agency is eligible for future nominations.
Total Work Plan
Complete Streets Funding $400,000
Proposed Work Item
Description
Complete Streets
Funding
Estimated
Completion Year
ADA and Pedestrian Safety &
Mobility Improvements
Tukwila has an inventory of over $8 million in necessary
ADA improvements throughout the City as well as other
pedestrian safety and mobility needs. Complete Streets
funding will be allocated to the design and construction
of these improvements, including filling in sidewalk gaps,
adding pedestrian safety measures, and installing and
upgrading curb ramps throughout the City. Tying the
Complete Streets improvements to the 2022 and 2023
Annual Overlay Program will increase the number of
improvements the City can complete due to economy of
scale.
$400,000
2023
Agency Certification
Certification is hearby given that the proposed work plan represents
projects that support and reflect our commitment to the Complete
Streets ordinance and ethic.
CCayay
&66eAg
02/02/2022
Signature of Authorized Agency Official Date
Allan Ekberg, Mayor
Agency Official Name & Title
Complete Streets Workplan - City of Tukwila_$300k\$400,000
Revised Dec 2016
TIB Approval
Project Engineer Review
Engineering Manager
Executive Director
.�Q�26 - Date 2/25/2022
�/ 3I-812 2—
Date
Date 3— 2-222_
84
Project Name
Cost
Sidewalks along S 140th St from Miltary Rd to Tukwila International Blvd
$ 182,000.00
Orillia Rd S & S 200th St Intersection
$ 55,000.00
S 144th St & 46th Ave S Intersection
$ 66,000.00
Impact Charter School Crossing
$ 30,000.00
Tukwila Elementary Safety Improvements
$ 67,000.00
Total
$ 400,000.00
If funds remain after the above projects are complete, they will be allocated to
potential ADA improvements for the 2023 Overlay Program or potential safety
improvements for Cascade View Elementary School
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86
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Deontae Elder, Transportation Project Manager
CC: Mayor Ekberg
DATE: April 15, 2022
SUBJECT: NTCP On-call Engineering Services Contract
Project No. 82210301, Contract No. 20-018
On-call Design Consultant Agreement Amendment No. 3
ISSUE
Add an amendment to the existing contract with KPG Psomas, Inc. to provide on-call engineering and
design services for the Neighborhood Traffic Calming Program (NTCP).
BACKGROUND
On Jan 1, 2019, Tukwila established the Neighborhood Traffic Calming program to address
neighborhood safety concerns through a variety of methods. The NTCP potential project list is a
compilation of past concerns as well as newly reported issues. Some of the concerns can be
addressed by in-house staff; some require additional engineering study or design which requires
consultant support.
DISCUSSION
The original on-call Contract No. 20-018 with KPG was created in January 2020 and was signed on
February 25th, 2020. The current contract has been nearly expended and additional scope and fee is
necessary. The attached supplemental agreement with KPG will continue to be used for on-call NTCP
work in 2022.
This on-call services amendment agreement will allow staff to address specific needs through a pre-
determined fee structure without entering into individual agreements for each task. Work will be
assigned on an as -needed basis and the City does not guarantee any minimum amount of work. The
consultant will be authorized by issuance of written task order. Each task order will identify the scope
of work to be performed, the period of performance and the not -to -exceed amount. Total additional
amount of this contract shall not exceed $80,000.00.
FISCAL IMPACT
Funding for the On-call Engineering services agreement amendment will be provided by the 2022
NTCP design budget.
Cost Estimate 2022 NTCP Design Budget
KPG Contract $80,000.00 $100,000.00
RECOMMENDATION
Council is being asked to approve the amendment for Contract No. 20-018 with KPG Psomas, Inc for
on-call engineering services in the additional amount not -to exceed $80,000.00 for the Neighborhood
Traffic Calming Program and consider this item on the Consent Agenda at the May 2, 2022, Regular
Council Meeting.
Attachments: Page 2, 2021-2026 CIP
On-call Contract Agreement Amendment 3
87
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2022 agenda items/tic 04-18-22/5. ntcp oncall engineering/info memo_ntcp 2022 kpg on-call design contract.docx
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Traffic Calming/Residential Safety Improvements Project No. 80010301
Programmatic approach to addressing neighborhood traffic concerns through a variety of methods.
DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities.
JUSTIFICATION: Neighborhood revitalization by improving residential streets.
STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of
residential street improvements, sidewalks, and bike lanes.
MAINT. IMPACT: Varies, depends on treatment(s) used.
COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycl
such as the speed cushions, RRFB crossings, LED enhanced signs, Radar driver feedback signs, etc.
FINANCIAL
(in $000's)
Through Estimated
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND
EXPENSES
Design
63
50
100
100
Land (R/W)
Const. Mgmt.
37
Construction
148
0
300
TOTAL EXPENSES
248
50
100
400
0
0
0
0
0
FUND SOURCES
ARPA Funding
100
400
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
City Oper. Revenue
248
50
0
0
0
0
0
0
0
TOTAL SOURCES
248
50
0
0
0
0
0
0
0
2021 - 2026 Capital Improvement Program
2
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 20-018
CONTRACT FOR SERVICES
Amendment #3
Between the City of Tukwila and KPG Psomas
That portion of Contract No. 20-018 between the City of Tukwila and KPG Psomas is hereby
amended as follows:
Section 3: Duration of Agreement; Time for Performance, shall be amended as followed:
The Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than December 31, 2022.
Section 4: Payment, shall be amended as followed:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B"
attached hereto, provided that the total amount of payment to the Consultant shall not exceed
$160,000 without express written modification of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name:
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Reviewed May 2020
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