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COW 2022-10-10 COMPLETE AGENDA PACKET
Tukwila City Council Agenda ❖ COMMITTEE OF THE WHOLE •❖ �q J*KOLA `''�r 1905%%% Allan Ekberg, Mayor Councilmembers: + Kathy Hougardy + De'Sean Quinn David Cline, City Administrator + Kate Kruller + Cynthia Delostrinos Johnson Thomas McLeod, Council President ❖Mohamed Abdi ❖ Tosh Sharp THE MEETING WILL ON-SITE THE Monday, October BE CONDUCTED PRESENCE WILL PHONE NUMBER For Technical 10, 2022; BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD). FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call: 1-206-433-7155. 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Satish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting the date. Please clearly indicate that your message is for public comment during meeting, and you will receive further instructions. 4. PUBLIC HEARING An ordinance regarding a franchise agreement with King County Water District No. 125. To provide public hearing comments, please email citycouncil@tukwilawa.gov, provide your first and last name, and Pg.1 reference the public hearing topic in the subject line, by 5:00 p.m. on October 10, 2022. Once you have signed up by email, your name will be called upon during the meeting to speak for up to 5 minutes. Call 1-253-292-9750, ACCESS CODE 670077847# or Join Microsoft Teams Meeting at 7:00 p.m. on October 10, 2022 to access the meeting. You may also attend the public hearing in person and provide your comments on-site. 5. SPECIAL ISSUES a. An ordinance regarding a franchise agreement with King County Water District No. 125. b. An update on the Washington Recreation and Park Association SEEK (Summer Experiences and Enrichment for Kids) grant and Tukwila basketball festival. (continued...) Pg.1 Pg.35 COMMITTEE OF THE WHOLE MEETING October 10, 2022 Page 2 5. SPECIAL ISSUES (cont.) c. A grant from the Washington State Department of Commerce for "middle housing." d. A contract for Microsoft Enterprise Services. e. Proposed 2023-2024 Biennial Budget: Utility Funds. (1) A discussion on Public Works Water, Sewer, Surface Water Rates. f. Proposed 2023-2024 Biennial Budget: Land Acquisition, Recreation and Parks Development. g. Proposed 2023-2024 Biennial Budget: Foster Golf Links. h. Proposed 2023-2024 Biennial Budget: Urban Renewal Budget. Pg.53 Pg.111 Pg.159 Pg.241 Pg.277 Pg.307 Pg.329 6. REPORTS a. Mayor b. City Council c. Staff 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name dearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/17/22 JR ITEM INFORMATION ITEMNO. 4 & 5.A. 1 STAFF SPONSOR: SEONG KIM ORIGINAL AGENDA DATE: 10/17/22 AGENDA ITEM TITLE Franchise Agreement with King County Water District No. 125 CATEGORY ❑ Discussion Mtg Date Motion Date 10/17/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR DCD Finance ❑Fire TS P&R Police PW' Court SPONSOR'S WD 125 approached the City to explore the possibility of a franchise agreement and SUMMARY mitigate the City's permit process for efficient and time -saving operation and maintenance activities. This will benefit both the City of Tukwila and WD 125 by creating operational norms and, in turn, the City will generate approx $150,000 per year through the 6% franchise fee. The Council is being asked to adopt the ordinance approving the Franchise Agreement with King County Water District No. 125. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 10/03/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/17/22 MTG. DATE ATTACHMENTS 10/17/22 Informational Memorandum dated 09/30/22 Ordinance - Draft Franchise Agreement and Exhibit Water District Service Area Map Minutes from Transportation and Infrastructure Committee meeting of 10/03/22 1 2 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Poinekw t1, Director,Ci ty Engineer TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Seong Kim, Deputy Public Works Director -Utilities CC: Mayor Ekberg DATE: September 30, 2022 SUBJECT: Franchise Agreement with King County Water District No. 125 ISSUE Approve the Franchise Agreement with King County Water District No. 125 (WD 125). BACKGROUND WD 125 has been supplying reliable water services to the City's residents and businesses since 1977 when it was formed after consolidating two smaller water districts. WD 125 has 2,057 accounts in the City, the majority are residential with some business accounts located along Tukwila International Boulevard. WD 125 approached the City to explore the possibility of a franchise agreement. WD 125's main goal was to find a way to mitigate the City's permit process for efficient and time -saving operation and maintenance activities. WD 125 specifically requested a franchise agreement for routine maintenance activities be allowed under a "Blanket Activities" annual permit. This will be Tukwila's first franchise agreement with a water or sewer district. DISCUSSION It is a normal practice for cities to enter into a franchise agreement with utilities operating within their jurisdiction. Establishing a franchise agreement will benefit both the City of Tukwila and WD 125 by creating expectations through operational norms. The City will generate new revenue through a 6% Franchise Fee and WD125 can perform expedited routine maintenance activities under an annually issued permit. Additionally, City and WD 125 roles, responsibilities, and expectations are clearly laid out within the Franchise Agreement. A new "Blanket Activities" designation is defined as work WD 125 can perform under an annually issued permit, reducing the workload of staff for both parties. FINANCIAL IMPACT Based on current WD 125 revenues, the City is expected to generate approximately $150,000 per year through the 6% franchise fee. RECOMMENDATION The Council is being asked to adopt the ordinance approving the Franchise Agreement with King County Water District No. 125 and consider this item at a public hearing on the October 10, 2022 Committee of the Whole meeting and on the Consent Agenda at the October 17, 2022 Regular Meeting. ATTACHMENTS: Franchise Agreement Water District Service Area Map 3 4 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, GRANTING KING COUNTY WATER DISTRICT NO. 125 A NON-EXCLUSIVE FRANCHISE TO CONSTRUCT, MAINTAIN, OPERATE, REPLACE AND REPAIR A WATER SYSTEM WITHIN PUBLIC RIGHTS-OF-WAY OF THE CITY OF TUKWILA, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, King County Water District No. 125, a Washington special purpose municipal corporation ("District"), owns water facilities ("Facilities") located in the City of Tukwila, a Washington non -charter municipal code city ("City"), and a portion of such Facilities are located within the City right-of-way as hereinafter defined; and WHEREAS, RCW 57.08.005(3) authorizes the District to conduct water throughout the District and any city and town therein, and construct and lay facilities along and upon public highways, roads and streets within and without the District; and WHEREAS, RCW 35A.47.040 authorizes the City to grant non-exclusive franchises for the use of the public streets above or below the surface of the ground by publicly owned and operated water facilities; and WHEREAS, the City and the District have prepared this Franchise Agreement to provide for the operation of District Facilities within the City right-of-way; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Definitions. Where used in this franchise (the "Franchise") these terms have the following meanings: 1. "Blanket Activities" means work that does not include cutting, removing, or disturbing the pavement surface which includes but is not limited to the following activities: simple service disconnects for customers, accessing existing vaults, maintaining hydrants/vaults, raising/adjusting valves, vegetation management, replacing above- ground meter, installing water sampling stations, flushing activities, and lining pipes. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 1 of 24 5 2. "City" means the City of Tukwila, a Washington municipal corporation, and its respective successors and assigns. 3. "District" means the King County Water District No. 125, a Washington municipal corporation, and its respective successors and assigns. 4. "Facility" or "Facilities" means tanks, reservoirs, water treatment facilities, meters, pipes, mains, services, valves, blow offs, vaults, fire suppression water facilities, risers, generators, electrical control panels, power meters, telephone connections, pressure reducing valves ("PRVs"), pump stations, meter stations, lines, and District - owned service lines located in the Franchise Area as defined below, and all other necessary or convenient facilities and appurtenances thereto for the purpose of operating a water utility system, whether the same be located over, on, or underground. 5. "Franchise Area" means every and all of the public roads, streets, avenues, alleys, highways and rights-of-way of the City as now or hereafter laid out, platted, dedicated or improved; and any and all public City roads, streets, avenues, alleys, highways, and other rights-of-way that may hereafter be laid out, platted, dedicated or improved in the District's service area, within the present corporate boundaries of the City (as depicted in Exhibit B, attached hereto, which is by this reference incorporated as if fully set forth herein), and as such corporate boundaries may be extended within District's service area by annexation or otherwise, but shall not include private roads, streets, avenues and alleys. The Franchise Area shall not include or convey any right to the District to install facilities on, or to otherwise use, City owned or leased properties. 6 "Ordinance" means this Ordinance No. , which sets forth the terms and conditions of this Franchise. 7. "Party" or "Parties" means the City or the District individually, or collectively as addressed in this Franchise. 8. "Revenue" means income received by the District from the sale of metered water to direct retail customers whose properties receiving such service from the District's water system are located within the City. Revenue shall not include: late fees; shut-off and reconnect fees; delinquent service charge collection costs and expenses; surcharges; impact or mitigation fees; permit fees and costs; any type of connection charges, general facilities charges, or local facilities charges; local improvement district and utility local improvement district assessments and payments; grants; contributed assets (contributions in aid of construction); income to recover the cost of fire suppression facilities and to pay for the provision of fire suppression services; loans; income from legal settlements not related to water sales to District customers; income from telecommunication leases or licenses; income from real property or from real property sales; income from the sale of surplus equipment, tools, or vehicles; interest income; penalties; hydraulic modeling fees; water system extension agreement fees and charges; income from street lights; labor, equipment and materials charges; or any other fees and charges. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 6 Page 2 of 24 Section 2. Franchise. A. In addition to the authority granted by State law to the District to locate, operate, and maintain its Facilities in public roads and streets, the City does hereby grant to the District the non-exclusive right, privilege, authority and franchise to construct, install, lay, support, attach, maintain, repair, renew, replace, remove, enlarge, operate and use Facilities in, upon, over, under, along, through, and across the Franchise Area for purposes of its water utility functions as defined in Title 57 RCW. B. Nothing contained in this ordinance is to be construed as granting permission to the District to go upon any other public place other than those types of public places specifically designated as the Franchise Area in this ordinance. Permission to go upon any other property owned or controlled by the City must be sought on a case-by-case basis from the City and may require lease or rental payments as a condition of such use. C. In addition to the rights granted to the District to undertake and perform activities within the Franchise Area as provided herein, the District shall have the right to discharge District water supply to and into the City's storm water system while performing water system flushing and other District activities, provided any District water discharged to the City's storm water system must comply with all applicable federal and state water quality standards and the City's NPDES permit relating to the City's storm water system. D. At all times during the term of this Franchise, the District shall fully comply with all applicable federal, state and local laws and regulations and required permits, including, but not limited to, RCW 39.04.180 for construction trench safety systems, chapter 19.122 RCW for utility damage prevention, the State Environmental Policy Act, the State of Washington Pollution Control Law, and the Federal Clean Water Act. E. The terms, conditions, and provisions of Tukwila Municipal Code ("TMC") Title 11, as currently written, or hereafter modified, are incorporated herein by reference. Specifically, all rights granted hereunder are subject to the terms, conditions, and requirements of TMC Chapters 11.08, 11.20, and 11.28 unless this Franchise specifically provides to the contrary. In the event that a conflict exists between the terms of this Franchise and the terms of the TMC, the terms of this Franchise shall control. F. The terms of this Franchise shall not impair or interfere with the District's rights under any easements that cover areas within any existing or future City rights-of-way. The District's easement rights shall remain in effect unless formally relinquished by the District or condemned by the City. Section 3. Non-interference of Facilities. A. The District's Facilities shall be located, relocated, and maintained within the Franchise Area so as not to unreasonably interfere with the free and safe passage of pedestrian, bicycle, and vehicular traffic and ingress or egress to or from the abutting property and in accordance with the laws of the State of Washington, and the ordinances, resolutions, rules and regulations of the City of Tukwila. Nothing herein shall preclude the District from effecting temporary road closures as reasonably necessary during construction or maintenance of its Facilities provided the District receives prior City CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 3 of 24 7 approval through an appropriate permit, which shall not be unreasonably withheld, and, provided further, the District shall have the right to effect temporary road closures in the event of emergencies to maintain, repair and replace its Facilities without prior City approval but the District shall obtain City approval of such road closures as soon as reasonably possible. B. Whenever it is necessary for the District, in the exercise of its rights under this Franchise, to make any excavation in the Franchise Area, the District shall, upon completion of such excavation, restore the surface of the Franchise Area to City standards, as nearly as reasonably possible to its condition prior to any such excavation, installation, construction, relocation, maintenance or repair and, except as provided under Section 4, shall do so, at no expense to the City; PROVIDED, HOWEVER, that no such work shall be done prior to the obtaining of a permit therefor issued by the City, which permit shall set forth conditions pertaining to the work to be done and specifications for the restoration of the Franchise Area. C. If the City determines that the District has failed to restore the right-of-way in accordance with the conditions set forth in this Franchise, the City shall provide the District with written notice, which shall include a description of actions the City believes necessary to restore the right-of-way. If the right-of-way is not restored in accordance with the City's notice within fifteen (15) days of that notice, or such longer period as may be specified in the notice, the City, or its authorized agent, may restore the right-of-way and the District shall, except as provided in Section 4, be responsible for all reasonable costs and expenses incurred by the City in restoring the right-of-way in accordance with this section. The rights granted to the City under this section shall be in addition to those otherwise provided by this Franchise. D. The District shall, except as provided in Section 4, at no expense to the City, expeditiously repair all existing Facilities that it owns, operates and maintains within the Franchise Area, including any damage caused directly or indirectly by its Facilities. The District shall also coordinate and manage the repair of service lines in the Franchise Area connecting its system to users. E. Survey monuments shall not be removed or destroyed without the District first obtaining the required Department of Natural Resources (DNR) permit in accordance with RCW 58.09.130 and WAC 332-120-030, and as such statute and regulation may be modified and amended. A Professional Land Surveyor (PLS) shall be responsible for perpetuating and documenting existing monuments in compliance with the Application Permit to Remove or Destroy a Survey Monument in accordance with WAC 332-120. Following approval by the Public Land Survey Office, copies of the approved permits shall be forwarded to the City. All survey monuments, which have been distributed or displaced by such work, shall be restored pursuant to all federal, state, and local standards and specifications. The District agrees to promptly complete all restoration work and to promptly repair any damage caused by such work at its sole expense. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 8 Page 4 of 24 Section 4. Relocation of Facilities. A. Whenever the City causes the grading or widening of the Franchise Area or undertakes construction of City -owned utilities, storm drainage lines, lighting, signalization, sidewalk improvements, pedestrian and bicycle amenities, or other public street improvements and the project requires relocation of the District's then -existing Facilities within such Franchise Area, the City shall: 1. Pursuant to RCW 35.21.905, or as amended, consult with the District in the predesign phase of any such project in order to coordinate the project's design with the District Facilities within such project's area; and 2. Provide the District, at least one hundred eighty (180) days prior to the advertisement for bid of construction of such project, written notice that a project is expected to require the relocation of District Facilities, together with reasonably accurate and specific plans and specifications for such grading, widening, or construction and a proposed new location within the Franchise Area for the District's Facilities. This period of time shall be extended to three hundred sixty (360) days prior notice if the project exceeds Five Hundred Thousand Dollars ($500,000); and 3. Coordinate and work diligently with the District to minimize conflicts between existing Facilities and the project improvements where possible. B. After receipt of such notice and such plans and specifications, District shall relocate its Facilities within the Franchise Area to accommodate street and city improvement projects; provided, however, the District may, after receipt of written notice requesting a relocation of its Facilities, submit to the City written alternatives to such relocations. Such written notice must be received by the City within ninety (90) days of receipt of the notice described in Section 4.A.2 above. Within a reasonable time, the City shall evaluate such alternatives and advise the District in writing whether one or more of the alternatives is suitable to accommodate work that would otherwise necessitate relocation of the Facilities. If requested by the City, the District shall submit such additional information as is reasonably necessary to assist the City in making such evaluation. The City shall give each alternative full and fair consideration. If the City reasonably determines that there is no other feasible alternative, the City shall provide the District with further written notice ("Secondary Notice") to that effect, and the District shall then relocate its Facilities by its own forces, by separate public works contract or by participating in the City's public works project in accordance with Section 4.G. The City shall cooperate with the District to designate a substitute location for its Facilities within the Franchise Area. The City will establish a date by which Facilities will be relocated, which date will be not less than one hundred eighty (180) days after receipt of the Secondary Notice by the District as to the Facility to be relocated. The District must finish relocation of each such Facility by the date so established. C. The cost of relocating such Facilities existing within the Franchise Area shall be paid as follows: 1. If the relocation occurs within ten (10) years after the District or a third party on the District's behalf constructed such Facility, then the City shall pay fifty percent (50%) of the cost of such relocation and the District shall pay the remaining fifty percent (50%). CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 5 of 24 9 2. If the relocation occurs more than ten (10) years after the District or a third party on the District's behalf constructed such Facility, then the relocation shall be at the District's sole cost. 3. However, if the City requires the relocation of Major Facilities defined as water mains of twelve (12) inch diameter or greater, supply stations, pump stations, or vault structures ("Major Facilities" or "Major Facility") to accommodate a City project, where such facility cannot reasonably be supported, disconnected, relocated or removed, then the City shall pay fifty percent (50%) of the cost of the relocation of the Major Facility and the District shall pay the remaining fifty percent (50%) without limitation on the age of the facility; provided, the City and District agree to give full and fair consideration to any lower-cost alternatives to relocating the Major Facility meeting the minimum operational requirements of the Parties, and the City and the District shall each pay fifty percent (50%) of the lower-cost alternative. 4. For the purposes of this Section 4, the date of the Facility's acceptance by the District Board of Commissioners, or the date of final contract payment for the facility's installation (whichever occurs first), shall determine the age of the Facility. 5. Whenever any State or Federal Agency with legal authority within the Franchise Area requires the relocation of District Facilities, the relocation shall be at the District's sole cost. This provision does not limit the District's rights to seek reimbursement for the costs of such relocation from the State or Federal Agency requiring the relocation. 6. Subsections 4.C.1 and 4.C.3 of this subsection 4 shall not apply to relocations of District Facilities required as part of a formal declaration of emergency as defined in RCW 39.04.280(3) by the City, which is ratified by resolution of the City Council. In such cases, relocation, if necessary, shall be at the District's sole cost. D. Whenever the City is undertaking a road or City -owned utility project or improvement, the City will not use its authority to require the District to relocate water facilities (excluding water services and hydrants) for third party franchise utilities (private utilities) on City -initiated aerial -to -underground conversion projects. If conflicts between the aerial -to -underground joint -trench and the District Facilities cannot be resolved, and relocation of District Facilities is necessary, the District shall have the right as a pre- condition of such relocation to require payment to the District for any and all costs and expenses incurred by the District in the relocation of such District Facilities. On City - initiated projects requiring aerial -to -aerial relocation of third party franchise utilities (private utilities), the District shall relocate that portion of its Facilities which are in direct conflict with the new locations of the third party franchise utility facilities, such as utility poles, or participate in securing the necessary easements where no reasonable alternative location for the third party franchise utility facilities exist within the then existing right-of-way. E. For the purpose of this Section 4, a project or improvement is considered to be caused by the City (as described in Section 4.A above) if the project is City -initiated and is part of the City's annually adopted Capital Improvement Project (CIP) Program, and can include projects or improvements where a third party has made an in lieu payment CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 10 Page 6 of 24 for a portion of the City's capital improvement project, provided, the City is responsible for the majority of the cost of the project or improvement, which, if applicable, includes any grant funding received by the City from any federal, state or local agency. A project or improvement is not considered to be caused by the City if the project or improvement is constructed by the City on behalf of a third party, where the third party is responsible for the majority of the project or improvement cost and makes payment to the City in lieu of performing the project or improvement. F. Whenever any person or entity, other than the City, requires the relocation of District Facilities to accommodate the work of such person or entity within the Franchise Area (excluding State and Federal agencies with legal authority within the Franchise Area), the City agrees not to use its authority to require the District to relocate the existing Facilities. The District shall have the right as a pre -condition of such relocation to require such person or entity to: 1. Make payment to District at a time and upon terms acceptable to the District for any and all costs and expense incurred by the District in the relocation of District Facilities; and 2. Protect, defend, indemnify and hold the District harmless from any and all claims and demands made against it on account of injury or damage to the person or property of another arising out of or in conjunction with the relocation of District Facilities, to the extent such injury or damage is caused by the negligence or willful misconduct of the person or entity requesting the relocation of District Facilities or other negligence or willful misconduct of the agents, servants or employees of the person or entity requesting the relocation of District Facilities. G. If a City project requires the relocation of then existing Facilities within the Franchise Area, the District shall have the right by interlocal agreement with the City to include the relocation of any Facilities as required by the City as part of the City's public works project. Such interlocal agreement shall include and provide for, but not be limited to, the following terms and conditions: 1. The inclusion of the District's work as part of the City's project; and 2. The District to provide plans and specifications of the District's work to the City in a timely manner for inclusion as a separate bid schedule in the City project, whether such District plans and specifications are prepared by the District at the District's expense, or the City prepares the plans and specifications for the District's work at the District's expense; and 3. The City bidding the project, including the District's work by separate bid schedule, and the District's approval of the contractor's bid for the District's work in the separate bid schedule, or, alternatively, the District's rejection of the contractor's bid for the District work and the District's right to perform the District's work through a District contractor, provided that in so doing the City's project is not unreasonably delayed; and 4. The City's contractor to install both the City work and the District work, the City's obligation to pay the City's contractor for both the City work and the District work, CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 7 of 24 11 and the District's obligation to reimburse the City for the cost of the District work performed by the City contractor; and 5. The District's obligation to reimburse the City for District project administration and inspection fees and costs based on a time and materials basis, provided the City and the District may negotiate a lump sum payment on a per project basis, or a percentage of the total District project construction cost, and provided the District shall not be required to pay for any City -issued permits related to the City work and the District work. H. The Parties expressly agree that this Section 4 shall not survive the expiration, revocation or termination of this Franchise, unless modified by separate agreement. Section 5. Right -of -Way Management. A. Permit Requirements. Whenever the District excavates in any right-of-way for the purpose of installation, construction, operation, maintenance, repair or relocation of its Facilities, it shall apply to the City for a permit to do so in accordance with this Franchise and the ordinances and regulations of the City requiring permits to operate in City right- of-way. Except for emergencies or as otherwise provided for in this Franchise and applicable City ordinance, no District excavation work shall occur within any City right-of- way without a permit. All work shall be done to the City's reasonable satisfaction. B. Blanket Permits. The District may obtain a Blanket Activities Permit for Blanket Activities, as defined in Section 1, performed in the City's rights-of-way. The permit will be charged at the fee as identified in the City's Fee Schedule and hourly inspection fees shall be paid monthly. Blanket Activities require submittal of typical traffic control measures consistent with the MUTCD. Permits for Blanket Activities shall be valid for no longer than twelve (12) months. C. Restoration after Construction. The District shall, after any installation, construction, relocation, operation, maintenance or repair of Facilities within the Franchise Area, restore the right-of-way to City standards as nearly as reasonably possible to its condition prior to any such work. The District agrees to promptly complete all restoration work and to promptly repair any damage to the right-of-way caused by such work at its sole cost and expense. The District further agrees to repair or replace any defective restoration work consistent with the City's Infrastructure Design and Construction Standards. If it is determined the District has failed to restore the right-of- way in accordance with this Franchise and other applicable City regulations or if the District's restoration work is subsequently determined to be defective, the City shall provide the District with written notice. Any notice issued by the City shall include a description of the actions the City believes necessary to restore the right-of-way or repair or replace the work. D. Bonding Requirement. The District, as a public agency, shall not be required to comply with the City's standard bonding requirement for working in the City's rights-of- way. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 12 Page 8 of 24 E. Emergency Work, Permit Waiver. In the event of an emergency where any District Facilities located in the right-of-way are broken or damaged, or if the District's construction area for the District's Facilities is in a condition as to place health or safety of any person or property in imminent danger, the District shall immediately take any necessary emergency measures to repair, replace or remove its Facilities without first applying for and obtaining a permit as required by this Franchise; provided the District shall notify the City as soon as reasonably possible relative to such emergency activity and shall immediately obtain a permit for such activity if required by this Franchise or City ordinance. F. City Work Zones. The District shall not be required to obtain a City right-of- way permit to undertake utility work when the District has included its work as part of a City public works project in accordance with Section 4.G. G. City Invoices. The City shall invoice the District for all City fees and charges relating to the issuance of any City right-of-way permit to the District, including inspection fees and charges, on a monthly basis, and the City's final fees and charges within thirty (30) days of the completion of any District work in City right-of-way subject to a City permit, and the City's final acceptance of any District work. H. Contractors and Subcontractors. The District's contractors and subcontractors shall be licensed and bonded in accordance with State law and the City's ordinances, regulations, and requirements. Work by contractors and subcontractors is subject to the same restrictions, limitations, and conditions as if the work were performed by the District. The District shall be responsible for all work performed by its contractors and subcontractors and others performing work on its behalf as if the work were performed by the District and shall ensure that all such work is performed in compliance with this Franchise and applicable law. Section 6. Planning Coordination. A. The Parties agree to participate in the development of, and reasonable updates to, the other Party's planning documents as follows: 1. For the District's service area within the City limits, the District will participate in a cooperative effort with the City to develop City's Comprehensive Plan Utilities Element that meets the requirements described in RCW 36.70A.070(4). 2. The District will participate in a cooperative effort with the City to ensure that the Utilities Element of City's Comprehensive Plan is accurate as it relates to the District's operations and is updated to ensure continued relevance at reasonable intervals. 3. The District shall submit information related to the general location, proposed location, and capacity of all existing and proposed Facilities within the City as requested by the City within a reasonable time, not exceeding twenty (20) days from receipt of a written request for such information, provided that such information is in the District's possession, or can be reasonably developed from the information in the District's possession. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 9 of 24 13 4. The City will provide information relevant to the District's operations within a reasonable period of written request to assist the District in the development or update of District's Comprehensive Water System Plan(s), provided that such information is in the City's possession, or can be reasonably developed from the information in the City's possession. B. District and City shall each assign a representative whose responsibility shall be to coordinate planning for capital improvement plan projects including those that involve undergrounding. At a minimum, such coordination shall include: 1. For the purpose of planning, the District and the City shall provide each other with a copy of their respective current adopted Capital Improvement Plan annually and upon request by the other Party. 2. By February 1st of each year, District shall provide the City with a schedule of the District's planned capital improvements which may affect the rights-of-way for that year. 3. By February 1st of each year, City shall provide the District with a schedule of City's planned capital improvements which may affect the rights-of-way for that year including but not limited to street overlays and repairs, storm drainage improvements and construction, and all other rights-of-way activities that could affect District capital improvements and infrastructure. 4. The District shall meet with the City, and other franchisees and users of the right-of-way, as necessary, to schedule and coordinate construction activities. 5. All construction locations, activities, and schedules shall be coordinated to minimize public inconvenience, disruption or damages. 6. The City and the District agree to cooperate in the planning and implementation of emergency operations response procedures. 7. Without charge to either Party, both Parties agree to provide each other with as -built plans, maps and records in electronic format as available that show the location of their respective facilities within rights-of-way. Section 7. Indemnification. A. To the extent permitted by law, the District shall indemnify, defend and hold the City, its agents, officers, officials (elected and appointed) employees, volunteers and assigns harmless from and against any and all third party claims, demands, liability, loss, cost, damage or expense of any nature whatsoever, including all costs and attorney's fees, made against them on account of injury, sickness, death or damage to persons or property which is caused by or arises out of, in whole or in part, the willful, tortious or negligent acts, failures and/or omissions of District or its agents, officers, officials (elected and appointed) servants, employees, contractors, subcontractors or assigns in the construction, operation or maintenance of its Facilities or in exercising the rights granted District in this Franchise; provided, however, such indemnification shall not extend to injury or damage to the extent caused by the sole negligence or willful misconduct of the City, its agents, officers, officials (elected and appointed), employees, volunteers or CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 14 Page 10 of 24 assigns. Inspection or acceptance by the City of any work performed by the District at the time of completion of construction shall not be grounds for avoidance by the District of any of its indemnification obligations. B. The City shall indemnify, defend and hold the District, its agents, officers, officials (elected and appointed), employees, volunteers and assigns harmless from and against any and all third party claims, demands, liability, loss, cost, damage or expense of any nature whatsoever, including all costs and attorney's fees, made against them on account of injury, sickness, death or damage to persons or property which is caused by or arises out of, in whole or in part, the willful, tortious or negligent acts, failures and/or omissions of City or its agents, officers, officials (elected and appointed), employees, contractors, subcontractors or assigns in the City's performance, administration and operation of this Franchise; provided, however, such indemnification shall not extend to injury or damage to the extent caused by the negligence or willful misconduct of the District, its agents, officers, officials (elected and appointed), employees, volunteers or assigns. C. In the event any claim or demand is presented to or filed with the District or the City arising out of or relating to the acts or omissions in whole or in part of the other Party, the indemnified Party shall promptly notify the other Party, and the notified Party shall have the right, at its election and at its sole cost and expense, to settle and compromise such claim or demand. D. However, should a court of competent jurisdiction determine that this Franchise is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of City and District, their officers, officials (elected and appointed), employees and agents, District's liability hereunder shall be only to the extent of District's negligence and the City's liability shall be only to the extent of the City's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Parties' waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. E. The District shall not introduce or use any known or classified hazardous substances (chemical or waste), in violation of any applicable law or regulation, nor shall District allow any of its agents, contractors, subcontractors or any person under its control to do the same. The District will be solely responsible for and will defend, indemnify, and hold the City, its officers, officials (elected and appointed), employees, agents, and volunteers harmless from and against any and all claims, costs, and liabilities including reasonable attorney fees and costs, arising out of or in connection with the cleanup or restoration of the Franchise Area to the extent caused by the District's use, storage, or disposal of hazardous substances, whether or not intentional, and the use, storage, or disposal of such substances by the District's agents, contractors, subcontractors, or other persons acting under the District's control, whether or not intentional. F. Notwithstanding any other provisions of this Section 7, the District assumes the risk of damage to its Facilities located in the rights-of-way and upon City -owned property from activities conducted by the City, its officers, officials (elected and appointed), agents, CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 11 of 24 15 employees, volunteers, elected and appointed officials, and contractors, except to the extent any such damage or destruction is caused by or arises from any sole negligence, willful misconduct, or criminal actions on the part of the City, its officers, agents, employees, volunteers, officials (elected and appointed), or contractors. The District releases and waives any and all such claims against the City, its officers, agents, employees, volunteers, officials (elected and appointed), or contractors. G. The provisions of this Section 7 shall survive the expiration, revocation, or termination of this Franchise. Section 8. Default. A. If the District fails to comply with any of the provisions of this Franchise, unless otherwise provided for herein, the City may serve upon the District a written order to so comply within thirty (30) days from the date such order is received by the District. If the District is not in compliance with this Franchise after expiration of the thirty (30) day period, the City may act to remedy the violation and may charge the costs and expenses of such action to District. The City may act without the thirty (30) day notice in case of an emergency and may charge the costs and expenses of such action to the District. The City may in addition, by ordinance adopted no sooner than five (5) days after notice of the City Council hearing (at which District will have an opportunity to be heard) on the impending ordinance, declare an immediate forfeiture of this Franchise, provided, however, if any material failure to comply with this Franchise by District cannot be corrected with due diligence within said thirty (30) day period, the District's obligation to comply and to proceed with due diligence being subject to unavoidable delays and events beyond its control, in which case the time within which the District may so comply shall be extended for such time as may be reasonably necessary and so long as the District commences promptly and diligently to effect such compliance, provided a good faith dispute does not exist concerning such compliance. All rights and remedies shall be in addition to and cumulative with any and all other rights and remedies available to either the City or District. Such rights and remedies shall not be exclusive, and the exercise of one or more rights or remedies shall not be deemed a waiver of the right to exercise at the same time or thereafter any other right or remedy. B. In addition to other remedies provided herein, if the District is not in compliance with requirements of this Franchise, and if a good faith dispute does not exist concerning such compliance, the City may place a moratorium on issuance of pending District right- of-way use permits until compliance is achieved. Section 9. Non-exclusive Franchise. This Franchise is not and shall not be deemed to be an exclusive Franchise. This Franchise shall not in any manner prohibit the City from granting other franchises over, upon, and along the Franchise Area which do not interfere with District's rights under this Franchise. This Franchise shall not prohibit or prevent the City from constructing, altering, maintaining, or using the Franchise Area or affect the jurisdiction of the City over the same or any part thereof. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 16 Page 12 of 24 Section 10. Jurisdiction. This Franchise is intended to convey limited rights and interest only as to those roads and rights-of-way in which the City has an actual interest within the Franchise Area. It is not a warranty of title or of interest in City rights-of-way. Section 11. Franchise Term. This Franchise shall have a term of fifteen (15) years from its Effective Date as defined in Section 37 herein, provided this Franchise shall be automatically extended for one additional five (5) year period unless either Party, at least one hundred eighty (180) days prior to the termination date of the Franchise provides written notice to the other Party of its intent to terminate the Franchise at the end of the then current Franchise term (collectively, the "Term"). Section 12. Administrative Fee. As compensation to the City for its costs of creating and administering this Franchise, the District shall pay to the City a one-time administrative fee ("Administrative Fee") of Two Thousand Five Hundred Dollars ($2,500.00). The Administrative Fee shall be paid by the District to the City within thirty (30) days of the Effective Date of the Franchise. Section 13. Non -assumption. In consideration of the District's payment of the Franchise Fee and Administrative Fee to the City as provided in Sections 12 and 14 herein, and the District's acceptance of the other terms and conditions of this Franchise, the City agrees not to exercise and to forbear its statutory authority pursuant to chapter 35.13A RCW or other statutes to attempt to assume jurisdiction over all or part of the District or any District responsibilities, property, facilities, equipment or utility customers located within or without the City's corporate limits during the term of this Franchise. The City's agreement and forbearance includes not facilitating or cooperating with any other city or town to attempt pursuant to RCW 35.13A.060 or as such statute may be amended or superseded to assume jurisdiction over the District or any District responsibilities, property, facilities, equipment or utility customers located within or without the City's corporate limits during the Term of this Franchise; provided, that this provision shall not be construed to prohibit or prevent the City from responding to requests for public records related to such attempts by other cities or towns . Section 14. Franchise Fee. A. In consideration of the rights granted the District under this Franchise, the District shall pay to the City a franchise fee ("Franchise Fee") beginning the first day of the first month occurring at least thirty (30) days after the Effective Date of this Franchise, subject to the provisions of Section 14.B herein, as follows: Six percent (6%) of the District's Revenue derived from the provision of retail water service billed to its customers after the date established in Section 14(A) and thereafter until the termination of this Franchise, including any extension of the term of this Franchise. B. The Franchise Fee shall be paid to the City in bi-monthly installments due and payable within thirty (30) days following the end of the bi-monthly period. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 13 of 24 17 C. Should the District be prevented by judicial or legislative action from paying any or all of the Franchise Fee, the District shall be excused from paying that portion of the Franchise Fee. Should a court of competent jurisdiction declare the Franchise Fee invalid, in whole or in part, then the District's obligation to pay the Franchise Fee to the City under this section shall be terminated in accordance with and to the degree required to comply with such court action, provided, the Parties agree to amend this Franchise to require the District submit payment of a six percent (6%) utility tax. D. In consideration of the District's payment of a Franchise Fee and Administrative Fee to the City as provided herein, and the District's acceptance of the other terms and conditions of this Franchise, the City agrees not to exercise, and to forbear, any legal authority it may have to impose compensation or a rental fee (collectively, "Rental Fee") upon the District for the District's use of the Franchise Area as provided for in this Franchise. E. The District shall have the right to recover the Franchise Fee from the District's ratepayers residing within the City and may identify the Franchise Fee as a separate billing item on utility customer billings. F. The District agrees while this Franchise is in effect that it will not pursue or support any legal challenge to the Franchise Fee set forth herein. G. If the District determines to bill the City for fire suppression water facilities as defined in RCW 70A.145.020(1) during the term of this Franchise, the City shall have the right, at its sole discretion, to terminate this Franchise, including the right to receive the Franchise Fee Payments from the District. H. If the District fails to pay any fee required under this Franchise within ninety (90) days after the due date thereof, there shall be added to such fee a penalty of 1.5 percent (1.5%) of the amount of such fee. Section 15. Compliance with Codes and Regulations. A. The rights, privileges and authority herein granted are subject to and governed by this ordinance and all other applicable City ordinances and codes, including the City's Road Standards, as they now exist or may hereafter be amended, provided the City shall not unreasonably affect or modify any portion of this Franchise without the District's written approval. Nothing in this ordinance limits the City's lawful power to exercise its police power to protect the safety and welfare of the general public or deprive the City of any powers, rights, or privileges it now has or may later acquire in the future to regulate the use of and to control the City rights-of-way covered by this Franchise. Any location, relocation, erection or excavation by District shall be performed by District in accordance with applicable federal, state and City rules and regulations, including the City public works policies and pre -approved plans, and any required permits, licenses or regulatory fees, and applicable safety standards then in effect or any Memorandum of Understanding with District. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 18 Page 14 of 24 B. If any territory served by District is annexed to the City after the Effective Date of this Franchise, this Franchise shall be deemed to be the new agreement required to be granted to a franchisee in annexed territory by RCW 35A.14.900 for whatever period of time is then required under that statute or the remaining time left under this Franchise for the Franchise Area, whichever is longer. Such territory shall then be governed by the terms and conditions contained herein upon the effective date of such annexation. The first Franchise Fee for any annexed area shall be calculated pro rata from the effective date of the annexation to the end of the next bi-monthly billing period and paid to the City at the same time as the fee for the Franchise Area is paid for that bi-monthly billing period. C. The District shall, at all times, employ professional care and shall install and maintain and use industry -standard methods for preventing failures and accidents that are likely to cause damage, injuries, or nuisances to the public. All structures and all Facilities, equipment, and connections in, over, under, and upon the rights of way, wherever situated or located, shall at all times be kept and maintained in a safe condition. The District shall comply with all federal, State, and City safety requirements, rules, regulations, laws, and practices, and employ all necessary devices as required by applicable law during the construction, operation, maintenance, upgrade, repair, or removal of its Facilities. Upon reasonable notice to the District, the City reserves the general right to inspect the Facilities covered by this Franchise to evaluate if they are constructed and maintained in a safe condition. D. If an unsafe condition or a violation of Section 15.0 is found to exist, and becomes known to the City, the City agrees to give the District timely written notice of such condition and afford the District a reasonable opportunity to repair the same. If the District fails to start to make the necessary repairs and alterations within the time frame specified in such notice (and pursue such cure to completion), then the City may make such repairs or contract for them to be made. All costs, including administrative costs, incurred by the City in repairing any unsafe conditions shall be borne by the District and reimbursed to the City. E. The District shall be solely and completely responsible to perform all work related to this Franchise in compliance with all applicable federal, state, county and city statutes, rules, regulations, ordinances, orders and codes as presently constituted or as may be subsequently amended. The District's attention is directed to the requirements of the Washington Industrial Safety and Health Act, Chapter 49.17 RCW. The District shall be solely and completely responsible for safety and safety conditions on its job sites and for its work within the Franchise Area, including the safety of all persons and property during performance of any works therein. The services of the City or City's consultant personnel in conducting construction review of the District's work relating to the Franchise is not intended to include review of the adequacy of the District's work methods, equipment, scaffolding, or trenching, or safety measures in, on or near such Franchise Area or job site. The District shall provide reasonable and appropriate access for the City and its inspectors to adequately inspect the work and its conformance with applicable statutes, ordinances, rules, regulations, and the Franchise. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 15 of 24 19 F. Additional safety standards required include the following: 1. All installations of Facilities shall be installed in accordance with industry - standard engineering practices. 2. Any opening or obstruction in the rights-of-way or other public places made by the District in the course of its operations shall be protected by the District at all times by the placement of adequate barriers, fences, or boarding, the bounds of which, during periods of dusk and darkness, shall be clearly marked and visible. G. On notice from the City that any work is being performed contrary to the provisions of this Franchise, or in an unsafe or dangerous manner as determined by the City, or in violation of the terms of any applicable permit, laws, regulations, ordinances, or standards, the work may immediately be stopped by the City. The stop work order shall: 1. Be in writing; 2. Be given to the person doing the work or posted on the work site; 3. Be sent to the District by overnight delivery or personally delivered to the District; 4. Indicate the nature of the alleged violation or unsafe condition; and 5. Establish conditions under which work may be resumed. Section 16. Location of Facilities and Equipment. With the exception of components that are traditionally installed above ground such as fire hydrants, blow offs, vault lids, risers, pump stations, generators, electrical control panels, power meters, telephone connections, automated reading equipment and appurtenances, and utility markers, all Facilities and equipment to be installed within the Franchise Area shall be installed underground; provided, however, that such Facilities may be installed above ground if so authorized by the City, which authorization shall not be unreasonably withheld, conditioned or delayed, consistent with the provisions of the City's land use and zoning code and applicable development pre -approved plans. Section 17. Record of Installations and Service. A. With respect to excavations by the District and the City within the Franchise Area, District and the City shall each comply with their respective obligations pursuant to chapter 19.122 RCW, and as such statute may be modified and amended, and any other applicable state law. Further, upon request from a third party or the City's contractor, the District shall locate its Facilities consistent with the requirements of chapter 19.122 RCW. B. Upon written request of the City, the District shall provide the City with the most recent update available of any plan of potential improvements to its Facilities within the Franchise Area; provided, however, any such plan so submitted shall only be for informational purposes within the Franchise Area, nor shall such plan be construed as a proposal to undertake any specific improvements within the Franchise Area. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 20 Page 16 of 24 C. Upon written request of District, the City shall provide District with the most recent update available of any plan of potential improvements to its Facilities located within the Franchise Area; provided, however, any such plan so submitted shall only be for informational purposes within the Franchise Area, nor shall such plan be construed as a proposal to undertake any specific improvements within the Franchise Area. D. As -built drawings of the location of any Facilities placed by the District in the Franchise Area, shall be made available to the City within twenty (20) working days of request and within forty (40) working days following the completion and final acceptance of any construction projects. Section 18. Shared Use of Excavations. A. The District and the City shall exercise best efforts to coordinate construction work either may undertake within the Franchise Area so as to promote the orderly and expeditious performance and completion of such work as a whole. Such efforts shall include, at a minimum, reasonable and diligent efforts to keep the other Party and other utilities within the Franchise Area informed of its intent to undertake such construction work. The District and the City shall further exercise best efforts to minimize any delay or hindrance to any construction work undertaken by themselves or other utilities within the Franchise Area. B. If at any time, or from time to time, either the District, the City, or another franchisee, shall cause excavations to be made within the Franchise Area, the Party causing such excavation to be made shall afford the others, upon receipt of a written request to do so, an opportunity to use such excavation, provided that: 1. No statutes, laws, regulations, ordinances or District safety policies prohibit or restrict the proximity of other utilities or facilities to District's Facilities installed or to be installed within the area to be excavated; 2. Such joint use shall not unreasonably delay the work of the Party causing the excavation to be made; 3. Such joint use shall be arranged and accomplished on terms and conditions satisfactory to both Parties. The Parties shall each cooperate with other utilities in the Franchise Area to minimize hindrance or delay in construction. C. The City reserves the right to not allow open trenching within any City street within five (5) years following a street overlay or improvement project; however, the District may open a trench provided it grinds and overlays the excavation area in accordance with the City written and adopted street overlay policy. In addition to the requirements of Section 6.B.3, the City shall provide the District with written notice of not less than one hundred eighty (180) days prior to the commencement of any street overlay or improvement project. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 17 of 24 21 Section 19. Insurance. The District shall procure and maintain for the duration of the Franchise and as long as District has Facilities in the rights-of-way, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Franchise and use of the rights-of-way. A. No Limitation. The District's maintenance of insurance as required by the Franchise shall not be construed to limit the liability of the District to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. B. Minimum Scope of Insurance. The District shall obtain insurance of the types and coverage described below: 1. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop gap liability, independent contractors, products -completed operations, personal injury and advertising injury, and liability assumed under an insured contract. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the District's Commercial General Liability insurance policy with respect this Franchise using ISO endorsement CG 20 12 05 09 or CG 20 26 07 04, or substitute endorsement providing at least as broad coverage. 2. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 3. Contractors Pollution Liability insurance shall be in effect throughout the entire Franchise covering losses caused by pollution conditions that arise from the operations of the District. Contractors Pollution Liability shall cover bodily injury, property damage, cleanup costs and defense, including costs and expenses incurred in the investigation, defense, or settlement of claims. 4. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 5. Excess or Umbrella Liability insurance shall be excess over and at least as broad in coverage as the District's Commercial General Liability and Automobile Liability insurance. The City shall be named as an additional insured on the District's Excess or Umbrella Liability insurance policy. C. Minimum Amounts of Insurance. The District shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $5,000,000 each occurrence, $5,000,000 general aggregate. 2. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $5,000,000 per accident. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 22 Page 18 of 24 3. Contractors Pollution Liability insurance shall be written in an amount of at least $1,000,000 per Toss, with an annual aggregate of at least $1,000,000. 4. Excess or Umbrella Liability insurance shall be written with limits of not less than $5,000,000 per occurrence and annual aggregate. The Excess or Umbrella Liability requirement and limits may be satisfied instead through District's Commercial General Liability and Automobile Liability insurance, or any combination thereof that achieves the overall required limits. D. Other Insurance Provisions. The District's Commercial General Liability, Automobile Liability, Excess or Umbrella Liability, Contractors Pollution Liability insurance policy or policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the District's insurance and shall not contribute with it. E. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII or a recognized risk management pool that complies with the standards adopted by the Washington State Risk Manager. F. Verification of Coverage. The District shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement if available, evidencing the insurance requirements of the Franchise. Upon request by the City, the District shall furnish certified copies of all required insurance policies, including endorsements, required in this Franchise and evidence of all subcontractors' coverage. G. Contractors. The District shall cause each and every contractor to provide insurance coverage that complies with all applicable requirements of the District -provided insurance as set forth herein, except the District shall have sole responsibility for determining the limits of coverage required to be obtained by contractors. The District shall ensure that the City is an additional insured on each and every contractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 2026. H. Notice of Cancellation. The District shall provide the City with written notice of any policy cancellation within two business days of their receipt of such notice. I. Failure to Maintain Insurance. Failure on the part of the District to maintain the insurance as required shall constitute a material breach of Franchise, upon which the City may, after giving five business days' notice to the District to correct the breach, terminate the Franchise or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand. J. City Full Availability of District Limits. If the District maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the District, irrespective of whether such limits maintained by the District are greater than CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 19 of 24 23 those required by this Franchise or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the District. K. District — Self -Insurance. The District may fulfill the insurance obligations contained herein by maintaining membership in a joint self-insurance program authorized by chapter 48.62 RCW. In this regard, the City understands that as a member of such a program the District is not able to name the City as an "additional insured" under the liability coverage provided by the joint self-insurance program. If the District is self- insured or becomes self-insured during the term of the Franchise, the District or its affiliated parent entity shall comply with the following: (i) provide the City, upon request, a copy of the District's or its parent company's most recent audited financial statements, if such financial statements are not otherwise publicly available; (ii) the District or its parent company is responsible for all payments within the self-insured retention; and (iii) the District assumes all defense and indemnity obligations as outlined in Section 7. Section 20. Abandonment and/or Removal of District Facilities. The Parties agree that the standard practice will be to abandon underground District Facilities in-place whenever practical, subject to the following conditions: 1. The District shall continue to own and be responsible for any such Facilities abandoned within the Franchise Area. 2. The City shall have the right to require the District to remove any Facilities abandoned within the Franchise Area if the City reasonably determines the removal of the abandoned Facility is required to facilitate the construction or installation of a City project within the Franchise Area and the City determines there is no other feasible alternative to the removal of the Facility. The City will make reasonable efforts to avoid conflicts with abandoned Facilities whenever possible, however, whenever a conflict cannot be resolved except by removal from the right-of-way of previously abandoned District Facilities, then the District shall, at the District's expense, remove such abandoned Facilities by its own forces, by contract or by participating in the City's public works project. When necessary, removal of abandoned Facilities shall be limited to the area of direct conflict. In removing such material, the District shall conform to all local, state, and federal regulations applicable to asbestos abatement, when applicable. 3. If the District becomes aware that removal of any abandoned Facilities within the Franchise Are is required to eliminate or prevent an emergency or hazardous condition that endangers the property, life, health or safety of any person or entity, the District shall promptly, at no cost to the City, remove such decommissioned Facilities. 4. Within one hundred and eighty days (180) of the District's permanent cessation of use of its Facilities as determined by the District, or any portion thereof, the District shall provide the City with record drawings showing the location of the Facilities to be abandoned. 5. District Facilities that are abandoned in-place shall be abandoned pursuant to City standards, to the satisfaction of the City Public Works Director or designee. 6. The Parties expressly agree that this section shall survive the expiration, revocation or termination of this Franchise, unless modified by separate agreement. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 24 Page 20 of 24 Section 21. Vacation of Franchise Area. If the City processes an application and/or determines to vacate any right-of-way which is part of the Franchise Area, the City may, after giving thirty (30) days written notice ("Vacation Notice") to the District, terminate this Franchise with respect to any City rights-of-way so vacated. However, should the District notify the City that an easement is required for existing Facilities within the proposed vacation area, the City shall require the applicant for a vacation to prepare and provide to the District the necessary easement documentation, at no cost to the District. The City shall withhold approval of such vacation until the District has notified the City that the necessary easement documentation has been secured, or provisions otherwise made acceptable to the District to maintain the viability and use of existing Facilities, provided that the District provides such notice to the City within one hundred eighty (180) days following the City's Vacation Notice to the District. Section 22. Assignment. All of the provisions, conditions, and requirements herein contained shall be binding upon the District, and no right, privilege, license or authorization granted to the District hereunder may be assigned or otherwise transferred without the prior written authorization and approval of the City, which the City may not unreasonably withhold, condition or delay, provided that a merger or consolidation of District with or into another Title 57 water -sewer district shall not be considered an assignment for the purposes of this provision and shall not be subject to the City's approval. Section 23. Reservation of Rights. The City reserves the right, upon thirty (30) days written notice to the District, to amend or modify the provisions or conditions of this Franchise to conform to any state, county, or federal statute, rule, regulation, or ordinance adopted pursuant to the City's legitimate police power to protect the safety and welfare of the general public; provided that the City shall not unreasonably affect or modify any portion of this Franchise without the District's written approval. Unless otherwise mandated by state or federal law, if any term or condition of this Franchise and any term or condition of any City code, ordinance, resolution, or regulation are in conflict, the terms of this Franchise shall control. Section 24. Notice. Unless applicable law requires a different method of giving notice, any and all notices, demands or other communications required or desired to be given hereunder by any Party (collectively, "notices") shall be in writing and shall be validly given or made to another Party if delivered either personally or by Federal Express or other overnight delivery service of recognized standing, or if deposited in the United States Mail, certified, registered, or express mail with postage prepaid, or if sent by e-mail with electronic confirmation. If such notice is personally delivered, it shall be conclusively deemed given at the time of such delivery. If such notice is delivered by Federal Express or other overnight delivery service of recognized standing, it shall be deemed given one (1) business day after the deposit thereof with such delivery service. If such notice is mailed as provided herein, such shall be deemed given three (3) business days after the deposit thereof in the United States Mail. If such notice is sent by email, it shall be deemed given at the time of the sender's receipt of electronic confirmation. Each such CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 21 of 24 25 notice shall be deemed given only if properly addressed to the Party to whom such notice is to be given as follows: To City: To District: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 District Manager King County Water District 125 PO Box 68147 SeaTac, WA 98168 Any Party may change its contact information and address for the purpose of receiving notices as herein provided by a written notice given in the manner required by this cection to the other Party. Section 25. Severability. If any term, provision, condition or portion of this Franchise shall be held to be invalid by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Franchise, which shall continue in full force and effect. Section 26. Non -Waiver. The failure of either Party to enforce any breach or violation by the other Party or any provision of this Franchise shall not be deemed to be a waiver or a continuing waiver by the non -breaching Party of any subsequent breach or violation of the same or any other provision of this Franchise. Section 27. Alternate Dispute Resolution. If the Parties are unable to resolve disputes arising from the terms of this Franchise, prior to resorting to a court of competent jurisdiction, the Parties may submit the dispute to mediation or other non-binding alternate dispute resolution process agreed to by the Parties. Unless otherwise agreed upon between the Parties or determined herein, the cost of that process shall be shared equally by the Parties. Section 28. Attorney Fees. All fees and expenses for mediation or arbitration shall be borne by the parties equally. However, each party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. In any claim or lawsuit for damages arising from the parties' performance of this Franchise, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit either Party's right to indemnification under Section 7 of this Franchise. Section 29. Governing Law/Venue. This Franchise shall be governed by the laws of the State of Washington. Any suit to enforce or relating to this Franchise shall only be filed in King County Superior Court, King County, Washington. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 26 Page 22 of 24 Section 30. Entire Agreement. This Franchise constitutes the entire understanding and agreement between the Parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the Parties upon execution and acceptance hereof. Section 31. Amendment. A. This Franchise may be amended only by written instrument, signed by both Parties, which specifically states that it is an amendment to this Franchise, and is approved and executed in accordance with the laws of the State of Washington. Without limiting the generality of the foregoing, this Franchise (including, without limitation, Section 7, "Indemnification," above) shall govern and supersede and shall not be changed, modified, deleted, added to, supplemented or otherwise amended by any permit, approval, license, agreement or other document required by or obtained from the City in conjunction with the exercise (or failure to exercise) by the District of any and all rights, benefits, privileges, obligations, or duties in and under this Franchise, unless such permit, approval, license, agreement or document specifically: 1. References this Franchise; and 2. States that it supersedes this Franchise to the extent it contains terms and conditions which change, modify, delete, add to, supplement or otherwise amend the terms and conditions of this Franchise. B. In the event of any conflict or inconsistency between the provisions of this Franchise and the provisions of any such permit, approval, license, agreement or other document that does not comply with Subsections A.1 and A.2 referenced above, the provisions of this Franchise shall control. Section 32. Directions to City Clerk. The City Clerk is hereby authorized and directed to forward certified copies of this ordinance to the District as set forth in this ordinance. The District shall have thirty (30) days from the receipt of the certified copy of this ordinance to accept in writing the terms of the Franchise granted to the District by this ordinance and file with the City Clerk the Statement of Acceptance, attached hereto as Exhibit A and incorporated by reference. Section 33. No Third -Party Beneficiaries. There are no third -party beneficiaries of this Franchise. Section 34. Survival. All of the provisions, conditions, and requirements of Section 7, Section 15, Section 18, Section 20, and Section 27 of this Franchise shall, in addition to any and all other obligation and liabilities the District may have to the City at common law, by statute, or by contract, survive this Franchise, and any renewals or extensions, to the extent provided for in those sections. Section 35. District Acceptance of Franchise. The District shall have no rights under this Franchise nor shall the District be bound by the terms and conditions of this Franchise unless the District shall, within thirty (30) days after the effective date of the ordinance, file with the City its written acceptance of this Franchise. CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton Page 23 of 24 27 Section 36. Effective Date of Ordinance. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Section 37. Effective Date of Franchise. The terms and conditions of this ordinance shall not be binding on the City and the District unless the District Board of Commissioners within thirty (30) days of the effective date of this ordinance adopts a resolution accepting this Franchise, and the date of the adoption of such resolution by the District Board of Commissioners shall be the effective date ("Effective Date") of the Franchise. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2022. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: Exhibit A, Acceptance of Franchise form Exhibit B, Depiction of City Corporate Boundaries CC:\Legislative Development\Franchise agmt—Water District No. 125 9-21-22 EM:bjs Review and analysis by Barbara Saxton 28 Page 24 of 24 EXHIBIT A ACCEPTANCE OF FRANCHISE The undersigned authorized representative of King County Water District No. 125 hereby declares on behalf of King County Water District No. 125 the acceptance of the nonexclusive franchise to King County Water District No. 125 approved by the Tukwila City Council on , 2022, by the adoption of Tukwila City Ordinance No. DATED this day of , 2022. King County Water District No. 125 By: Its: 29 30 3000 SEATTLE City of Tukwila Water Districts SKYWAY N 0 3000 Feet 015 Tukwila Date: August 14, 2001 Disclaimer: The location of features anc boundaries are approximate are intended for reference or HIGHLINE WD KENT RENTON 31 32 Transportation & Infrastructure Services Committee Minutes October3, 2022 Committee Recommendation Unanimous approval. D. Consultant Agreement: Stormwater Quality Retrofit Program Staff is seeking Council approval of a contract with KPG Psomas, Inc. in the amount of $198,827.00 for design and construction management services for the program. Committee Recommendation Unanimous approval. Forward to October 17, 2022 Regular Consent Agenda. E. Franchise Agreement: King County Water District No. 125 Staff is seeking Council approval of an ordinance establishing a Franchise Agreement with *the District fora 15 -year term. Committee Recommendation Unanimous approval. Forward to October 10, 2022 Committee of the Whole. F. Proposed 2023-2024 Budget: Utility Funds (401, 402, 412) Staff presented the proposed budget and capital projects for the water, sewer, & surface water funds. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. G. Utility Rates Staff presented the proposed rates for 2023-2024. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. Miscellaneous Committee members and staff discussed King County's Via to Transit Program. Chair Kruller asked for a future agenda item around this topic. The meeting adjourned at 6:55 p.m. Committee Chair Approval Minutes by LH 33 34 COUNCIL AGENDA SYNOPSIS kv)* - : 4 f Initials ITEM No. O004.,,i1 s Meeting Date Prepared by Mayor's review Council review r/' 0 10/10/22 DR 1908 ITEM INFORMATION STAFF SPONSOR: JOHN DUNN ORIGINAL AGENDA DATE: 10/10/22 AGENDA ITEM TITLE SEEK Grant & Basketball Festival Recap CATEGORY 11 Mtg Discussion Date 10/10/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award M Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire 11 P&R ❑ Police ❑ PIS SPONSOR'S Tukwila Parks & Recreation would like to provide an overview of recent operations SUMMARY concerning: 1) The Summer Experiences & Enrichment for Kids (SEEK) Grant, which is entering the closeout phase; and 2) The You Got Next Tukwila! Basketball & Community Festival that took place at the Tukwila Community Center on 9/17/22. This item is solely for discussion and no action is being requested at this time. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPoNsoR/ADMIN. Department of Parks & Recreation COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 10/10/22 MTG. DATE ATTACHMENTS 10/10/22 PowerPoint Presentation 35 36 TUKWILA PARKS & RECREATION '7OOD HEALTHY FUN BUILDING COMMUNITY & BREAKING BARRIERS: • You Got Next Basketball Festival • Summer Experiences & Enrichment for Kids Fund (SEEK Fund) """ TUKWILA PARKS & RECREATION GOOD HEALTHY FUN BASKETBALL FEST 2022 September 17 Tukwila Community Center TUKWILA PARKS & RECREATION FOOD HEALTHY FUN CREATING CAPACITY THROUGH PARTNERSHIP • Seattle Sports Commission • King County Play Equity Coalition • Tukwila Children's Foundation • Tukwila School District • Impact Schools • Cultures United FC • Seattle Southside Regional Tourism Authority SSC Seattle Sports Commission KINGCOUNTY PLAY EQUITY COALITION Tukwila Children's FOUNDATION Tukwila SCHOOL O15TRIICT SEATTLE ► SOUTHSIDE aLqi Regional Tourism Authority TUKWILA PARKS & RECREATION '7OOD HEALTHY FUN 1 REDUCING BARRIERS FOR OUR YOUTH • No cost to attend event • 250 Youth attended • 76 Youth competed in 3x3 tournament • 450 Total attendance Participants received: • T -Shirt • Basketball • Backpack with goodies including stretch bands, frisbee, and more • $10 food truck credit • 4 NBA Preseason game tickets • Entry into raffle drawings TUKWILA PARKS & RECREATION FOOD HEALTHY FUN INCLUSIVE ACTIVITIES: • Wheelchair Basketball • Clinics • 3x3 • Beginners • Mini Hoopers • Free Play Open Hoops • Competitions • Hot Spot • 3 -point Contest • Free Throw Contest • 3x3 Tournament TUKWILA PARKS & RECREATION ',OOD HEALTHY FUN ADDITIONAL ACTIVITIES PROVIDED FOR FULL COMMUNITY PARTICIPATION: • Chalk Art • Inflatables • Yard Games • Food trucks • Balloon Animals • Music • Covid and Flu Vaccinations TUKWILA PARKS & RECREATION GOOD HEALTHY FUN • Special Olympics • Seattle Adaptive Sports • Upower • Seattle Seawolves • Mayweather Boxing + Fitness • United States Army • City of Tukwila Transportation Broadening Our Community: Inviting Other Organizations Fit Bodies. Fit Minds. Fit Lives. TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Summer Experiences & Enrichment for Kids Fund (SEEK Fund) Summer Memories Are for All: Minimal to No -cost Programming • Tukwila Outdoor Experiences • Summer Camp Scholarship Program • Youth Ecology & Restoration Stewards TUKWILA PARKS & RECREATION ',OOD HEALTHY FUN Tukwila Outdoor Experiences: • This Program was fully funded, at no cost to participants. • 18 Adventure days • 131 Participants • 4 National & State Parks visited TUKWILA PARKS & RE CREATIO N ',OOD HEALTHY FUN Trips and Activities included: • Mt. St. Helens • Olympic National Park • Vance Creek Rail Ride • Bird Watching • Rock Climbing TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Summer Camp Scholarship Program: Camp Tukwilly • 10 weeks of camp • Up to 60 campers per week • 590 registered campers total • $20 per week • $91,450 in scholarships TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Summer Camp Scholarship Program: Sports Camps • 16 camp offerings • Up to 60 campers per week • 302 registered campers total • $20 per week • $39,140 in scholarships TUKWILA PARKS & RECREATION '7OOD HEALTHY FUN Youth Ecology & Restoration Stewards — Bhutanese Community Resource Center: • 62 youth ages 4-17 • Environmental Stewardship • Community Building • Healthy Eating Habits TUKWILA PARKS & RECREATION OOD HEALTHY FUN Youth Ecology & Restoration Stewards — Partner in Employment: • 29 youth ages 16-21 • 993 hours of work and education activities • Duwamish River Kayak field trip • Restoration and invasive plant removal L TUKWILA PARKS & RE C REAT REAT GOOD HEALTHY FUN THANK YOU 52 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/10/22 NE 10/17/22 NE ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: NANCY EKLUND ORIGINAL AGENDA DATE: 10/10/ 22 AGENDA ITEM TITLE Middle Housing Grant Acceptance (Washington Department of Commerce) CATEGORY ® Discussion Mtg Date 10/10/22 Motion Mtg Date 10/17/22 Resolution Mtg Date ❑ Ordinance Mtn Date Bid Award Mtn Date ❑ Public Hearing Mtn Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ® DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The WA Dept of Commerce has provided grant funding Washington cities to support Comprehensive Plan work. The City's grant includes $30,000 for coordinating with community-based organizations for participation, and $100,000 for preparing a required racial equity analysis and anti -displacement policies, plus a not-GMA-required analysis of whether the City would adopt middle housing (e.g., duplex to townhomes) in 30% of the City's single family zones. This proposal is to accept the grant to complete this work. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC DATE: 10/3/22 ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS-JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED so AMOUNT BUDGETED $0 APPROPRIATION REQUIRED $0 Fund Source: GRANT - WA DEPT. OF COMMERCE, MIDDLE HOUSING GRANT Comments: 10/10/22 10/17/22 MTG. DATE 10/10/22 10/17/22 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 9/15/22 Grant Agreement between WA Dept of Commerce and Tukwila: Middle Housing Grant City of Tukwila Middle Housing Grant Application and Mayor's Letter WA Dept. of Commerce, Middle Housing Grant Q&A (5/26/22) Minutes from the 10/3 PCD Committee Meeting 53 54 City of Tukwila Allan Ekberg, Mayor Department of Community Development - Nora Gierloff, AICP, Director INFORMATIONAL MEMORANDUM TO: Planning and Community Development Committee FROM: Nora Gierloff, AICP, Community Development Director BY: Nancy Eklund, AICP, Long Range Planning Manager CC: Mayor Ekberg DATE: September 15, 2022 SUBJECT: Middle Housing Grant Acceptance (Washington Department of Commerce) ISSUE Should the City accept a grant of $130,000 from the Washington Department of Commerce to support analysis for and development of the City's Comprehensive Plan along with an exploration of allowing additional housing types within single family zones? BACKGROUND The Washington Department of Commerce typically provides grant funding to jurisdictions to assist in the development of their periodic Comprehensive Plan Updates. The City has received a grant of $130,000 from Commerce to cover the following three items: 1. A required analysis of historic and existing racial equity in the City's housing and regulatory framework, and development of associated anti -displacement policies', 2. An analysis and consideration of whether the City might want to adopt policies and code language to allow "Middle Housing" on at least 30 percent of the lots (or the area) currently zoned as single family residential; and 3. Support for local community-based organizations to bring historically underrepresented voices into discussions about housing needs and supply. The grant will pay $100,000 for the first two items and $30,000 to facilitate the participation of community-based organizations. The City would secure consultant assistance to develop the Plan and associated zoning ordinances with these grant funds, as well as develop agreements with community- based organizations to encourage participation. The $130,000 grant is estimated to pay for about half of the Housing element updates required in this Plan update cycle. RCW 36.70A.070(2)(e) through (h) Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 55 Planning and Community Development Committee 2022-2023 Washington Dept of Commerce — Middle Housing Grant Acceptance 9/15/22 Page 2 of 4 In addition to the grant described above a second non-competitive grant for $125,000 will be available to Tukwila for other aspects of the Comprehensive Plan update (the application is due 9/30/2022). This funding would allow for consultant assistance in completing other required updates to the Plan, as well as support development of associated zoning ordinances. The City was awarded the Middle Housing grant on July 18th and, due to delays in Commerce, received the agreement for signature in mid-September. This delay will push out the dates that grant deliverables are due, however all work to be paid under this agreement must be completed by June 30, 2023. For the Middle Housing portion of the grant, the minimum deliverables to be included are • the public engagement plan and results; • the racial equity analysis report and proposed Housing element policy amendments to address anti -displacement and other issues identified in the Racial Equity analysis; and • a staff report identifying possible amendments needed to support Middle Housing in Tukwila, including possible changes to policies, regulations, fee structures, incentives, permitting procedures to be considered in the Plan update; and • draft code language to: o increase density in proximity to transit nodes; and o authorize Middle Housing types and ADUs on lots currently zoned as single family. Commerce recognizes that elected officials will determine whether the proposed amendments regarding Middle Housing are implemented. The City's grant application and Commerce's Q & A regarding the grant are attached. DISCUSSION The Washington Department of Commerce Middle Housing grant was facilitated by the legislature's desire to expand housing supply and options in Washington. Last year the legislature considered, but did not pass, a mandatory requirement that all cities allow Middle Housing types in current single family zones. Middle Housing, also known as "infill housing," includes a range of modestly -sized buildings with multiple units — duplexes through six-plexes, townhouses, courtyard apartments, cottage housing, and stacked flats. These units are designed to be compatible in scale and form with detached single- family homes — typically two to three stories in height and located within walkable neighborhoods. Middle Housing units would provide greater diversity of options in terms of housing form and affordability, as well as provide new opportunities for home ownership. In addition to providing funds to complete some of the required portions of the Comprehensive Plan Housing elements, the grant is intended to provide communities with funds to study and evaluate if Middle Housing policies could be adopted locally. Several Washington cities have already adopted such programs, or are currently considering, modifications to Comprehensive Plan and code language to provide these infill housing development types, along with the design standards to ensure compatibility with existing single family zones (see this link for more information on the range of housing types being considered). Several out of state communities have also adopted such changes, including Minneapolis, Portland, and in California. 56 Planning and Community Development Committee 2022-2023 Washington Dept of Commerce — Middle Housing Grant Acceptance 9/15/22 Page 3 of 4 In Tukwila, the Low Density Residential zone (LDR) allows single family development only, except for lots that can add accessory dwelling units if they meet the site development requirements. The LDR zone (shown in light yellow on the adjacent map) represents 36% of the City's land and 90% of the exclusively residentially zoned land; the grant would require that at least a third of that area be considered for middle housing. In the past, Tukwila has experimented with a cottage housing ordinance to allow more density in single family zones, though unfortunately no projects were built while it was in effect. Another example would be the Southard development by the Homestead Community Land Trust at the Riverton Park United Methodist Church property which was approved through a development agreement.2 The grant does not require that the City adopt zoning to allow new housing types in single family zones, however, the Council should determine if that potential outcome is something that should be evaluated at this point. The advantage of exploring development of these regulations now is that Tukwila could get ahead of possible future mandates and craft them in a way that best meets local needs and character. If reacting to a state mandate down the road, the City may not have the time, funding, or flexibility to exercise the desired local control. There may also be benefits to engaging early with community-based organizations so that their input into the Plan is mobilized for input on other elements. Downsides to accepting the grant and taking on this work are the tight timeline for deliverables, the difficult consulting climate, and the already full DCD workplan. If we did not accept the grant the City would need to identify other funding and absorb the work required to perform the racial equity analysis and development of anti -displacement policies. FINANCIAL IMPACT This grant would have no impact on city funding and would support work that the City is required to complete as a part of its Comprehensive Plan 2024 Update (the racial equity analysis and development of anti -displacement policies, and the supportive outreach to community-based organizations who have been historically not encouraged or included in discussions about Tukwila's future and its housing needs). 2This development provided duplexes, arranged in a cottage style around a central open space. 57 Planning and Community Development Committee 2022-2023 Washington Dept of Commerce — Middle Housing Grant Acceptance 9/15/22 Page 4 of 4 RECOMMENDATION Forward this item to the Committee of the Whole on October 10, 2022, and the Regular Meeting on October 17, 2022. This action will authorize the Mayor to sign the grant agreement with the Washington Department of Commerce to accept grant funding in support of the City's Comprehensive Plan and to analyze housing and land use options the City could consider in addressing local housing issues. Attachments: • Grant Agreement between Washington Department of Commerce and the City of Tukwila for the Middle Housing Grant for a 7/1/22 to 6/30/23 grant cycle. • City of Tukwila grant application & Mayor's Letter • Washington Department of Commerce, Middle Housing Grant Q&A, May 26, 2022. • 2024-2044 Comprehensive Plan Update, Middle Housing Grant Acceptance - presentation 58 ®M. Washington State ,4j Commerce Interagency Agreement with City of Tukwila through Growth Management Services For Start date: Middle Housing Grant Date of Execution 59 TABLE OF CONTENTS Special Terms and Conditions 1. Authority 1 2. Contract Management 1 3. Compensation 1 4. Billing Procedures and Payment 1 5. Insurance 2 6. Subcontractor Data Collection 2 7. Order of Precedence 2 General Terms and Conditions 1. Definitions 3 2. All Writings Contained Herein 3 3. Amendments 3 4. Assignment 3 5. Confidentiality and Safeguarding of Information 3 6. Copyright 4 7. Disputes 4 8. Governing Law and Venue 4 9. Indemnification 4 10. Licensing, Accreditation and Registration 5 11. Recapture 5 12. Records Maintenance 5 13. Savings 5 14. Severability 5 15. Subcontracting 5 16. Survival 6 17. Termination for Cause 6 18. Termination for Convenience 6 19. Termination Procedures 6 20. Treatment of Assets 7 21. Waiver 7 Attachment A, Scope of Work Attachment B, Budget 60 FACE SHEET Contract Number: 23-63326-027 Washington State Department of Commerce Local Government Division Growth Management Services Transit -Oriented Development Implementation (TODI) Grant 1. Contractor City of Tukwila 6300 Southcenter Blvd, Suite #100 Tukwila, WA 98188 2. Regional planner Catherine McCoy Senior Planner 360-280-3147 catherine.mccoy@commerce.wa.gov N/A 3. Contractor Representative Nancy Eklund, AICP Long Range Planning Manager 206-433-7141 Nancy.Eklund@TukwilaWA.gov 4. COMMERCE Representative Shane Hope PO Box 42525 Senior Planner 1011 Plum Street SE (360) 725-3127 Olympia Washington shane.hope@commerce.wa.gov 98504-2525 5. Contract Amount $130,000 6. Funding Source Federal: ❑ State: /1 Other: ❑ N/A: ❑ 7. Start Date Date of Execution 8. End Date June 30, 2023 9. Federal Funds (as applicable) Federal Agency: CFDA Number NA NA NA 10. Tax ID # NA 11. SWV # SWV0018023 12. UBI # 179-000-208 13. DUNS # NA 14. Contract Purpose Implementation of Middle Housing grant for the purpose of funding actions needed to evaluate the adoption of middle housing types on thirty percent (30%) or more of lots that, before this work, only allowed single family development. 15. Signing Statement COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents hereby incorporated by reference: Attachment "A" — Scope of Work and Attachment "B" — Budget. FOR CONTRACTOR FOR COMMERCE Allen Ekberg, Mayor City of Tukwila Mark K. Barkley, Assistant Director Local Government Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL 08/22/2019. APPROVAL ON FILE. Date 61 62 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed one -hundred and thirty thousand dollars ($130,000) for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the performance-based Scope of Work (Attachment A) and Budget (Attachment B). 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than quarterly. The parties agree this is a performance-based contract intended to produce the deliverables identified in Scope of Work (Attachment A). Payment of any invoice shall be dependent upon COMMERCE'S acceptance of Contractor's performance and/or deliverable. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Contract Number 23-63326-027. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. The grantees must invoice for all expenses by June 17, 2023. All contracts with community based organizations must be submitted by June 17, 2023. COMMERCE will pay Contractor for costs incurred prior to the start date of this Agreement, if such costs would have been allowable on or after July 1, 2022. To be allowable, such costs must be limited to the completion of tasks and deliverables outlined in the Scope of Work (Attachment A). Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 1 63 64 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 5. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 6. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 7. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A — Scope of Work • Attachment B — Budget State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 2 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Department of Commerce. C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the Contractor, including any attachments, documents, or materials incorporated by reference. E-mail or facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. F. "State" shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and iii. All personal information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 3 65 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty - free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 4 66 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. Subcontracting with multiple community based organizations is encouraged for this granting program. COMMERCE shall approve each community based organization, such approval to be provided in writing. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 5 67 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition to any other rights and remedies provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 6 68 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which the Authorized Representative has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 7 69 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS SOURCE: Section 189 of Engrossed Substitute Senate Bill 5693, of the supplemental operating budget for fiscal year 2023 is provided solely for Commerce to administer grants to eligible cities for actions relating to adopting ordinances that would authorize middle housing types on at least 30 percent of lots currently zoned as single family residential. For the purposes of this grant program, "middle housing types" include duplexes, triplexes, fourplexes, fiveplexes, sixplexes, townhouses, courtyard apartments, cottage housing, and stacked flats. (a) A city is eligible to receive a grant if: i. The city is required to plan under RCW 36.70A.040; and ii. The city is required to take action on or before June 30, 2024, to review and, if needed, revise its comprehensive plan and development regulations pursuant to RCW 36.70A.130(5)(a). (b) Grant recipients must use grant funding for costs to conduct at least three of the following activities: i. Analyzing comprehensive plan policies and municipal code to determine the extent of amendments required to meet the goal of authorizing middle housing types on at least 30 percent of lots currently zoned as single family residential; ii. Preparing informational material for the public; iii. Conducting outreach, including with the assistance of community-based organizations, to inform and solicit feedback from a representative group of renters and owner -occupied households in residential neighborhoods, and from for-profit and nonprofit residential developers; iv. Drafting proposed amendments to zoning ordinances for consideration by the city planning commission and city council; v. Holding city planning commission public hearings; vi. Publicizing and presenting the city planning commission's recommendations to the city council; and vii. Holding city council public hearings on the planning commission's recommendations. (c) Before updating their zoning ordinances, a city must use a racial equity analysis and establish antidisplacement policies as required under RCW 36.70A.070(2)(e) through (h) to ensure there will be no net displacement of very low, low, or moderate -income households, as defined in RCW 43.63A.510, or individuals from racial, ethnic, and religious communities which have been subject to discriminatory housing policies in the past. (d) Commerce will prioritize applicants who: i. Aim to authorize middle housing types in the greatest proportion of zones; and ii. Subcontract with multiple community-based organizations that represent different vulnerable populations in overburdened communities, as defined in RCW 70A.02.010, that have traditionally been disparately impacted by planning and zoning policies and practices, to engage in eligible activities as described in (b) of this subsection. Commerce will be monitoring the contracts biannually to review progress in meeting milestones, deliverables and invoicing. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 8 70 Attachment A Scope of Work Steps/ Deliverables Description Start Date End Date ACTION 1 PUBLIC ENGAGEMENT ACTIVITIES July 2022 June 2023 Step 1.1 Develop community engagement plan July 2022 November 2022 Step 1.2 Subcontract with community-based organizations July 2022 November 2022 Step 1.3 Develop outreach communications, surveys, mapping, and public presentations July 2022 February 2023 Step 1.4 Conduct public engagement activities January 2023 April 2023 Deliverable la Public Engagement Plan July 2022 Nov. 30, 2022 Deliverable lb Public Engagement Results July 2022 May 31, 2023 ACTION 2 RACIAL EQUITY REPORT & HOUSING POLICY REVIEW July 2022 June 2023 Step 2.1 Access supports from Commerce technical assistance staff. Sept 2022 May 2023 Step 2.2 Identify local policies and regulations that result in racially disparate impacts, displacement, and exclusion in housing, including: zoning that may have a discriminatory effect; disinvestment; and infrastructure availability. July 2022 Sept 2022 Step 2.3 Identify areas that may be at higher risk of displacement from market forces that occur with changes to zoning development regulations. July 2022 Sept 2022 Step 2.4 Evaluate displacement risk of very low, low, and moderate income households. Sept 2022 January 2023 Step 2.5 Evaluate displacement risk of individuals from racial, ethnic, and religious communities which have been subject to discriminatory housing policies in the past. Sept 2022 January 2023 Step 2.6 Develop policies and regulations to address and begin to undo the impacts of local policies and regulations that result in racially disparate impacts, displacement, and exclusion in housing. July 2022 March 2023 71 Attachment A Steps/ Deliverables Description Start Date End Date Step 2.7minimize Develop anti -displacement strategies, including strategies to displacement of low-income residents resulting from redevelopment. July 2022 March 2023 Step 2.8 Develop anti -displacement policy documents that include a schedule of programs and actions to implement the anti- displacement strategies including a timeline. Nov 2022 March 2023 Deliverable 2a Racial equity analysis report April 15, 2023 Deliverable 2b Proposed Housing Element policy updates, including May 31, 2023 ACTION 3 ZONING AMENDMENTS Nov 2022 June 2023 Step 3.1 Review and evaluate the current housing element and other policies to support middle housing. September 2022 January 2023 Step 3.2 Review buildable lands report and current residential land uses for potential to allow middle housing, or where station areas or higher intensity uses might be defined, or where commercial areas might be converted for residential or mixed use development. October 2022 February 2023 Step 3.3 Review current programs, development regulations, impact fees, system development charges, and permitting processes as to how they might encourage or discourage the development of multiunit housing. Consider also how building code requirements impact development of multi -unit housing structures. October 2022 Jan 2023 Step 3.4 Identify conditions and incentives that encourage or deter development community from building missing middle housing in Tukwila. October 2022 January 2023 Step 3.5 Identify bonus densities and incentives for affordable housing to accompany changes in zoning that can increase density. Jan 2023 Feb 2023 Step 3.6 Identify various homeownership options that can be readily utilized and promoted to incorporate into the development of missing middle housing types. October 2022 January 2023 Step 3.7 Gather data, analyze and review to understand the realistic potential of the various changes. Examine existing financial feasibility analysis addressing development of various housing typologies in various zones to identify opportunities and potential gaps of understanding. Jan 2023 Feb 2023 72 Attachment A Steps/ Deliverables Description Start Date End Date Deliverable 3a Middle housing staff report identifying changes needed to support middle housing in Tukwila, including recommended changes to policies, regulations, fee structures, incentives, and permitting procedures to be considered with periodic update. December 2022 June 15, 2023 Deliverable 3b Draft ordinance to increase density in proximity to transit nodes and authorizes middle housing types and ADUs on lots currently zoned as single family. June 15, 2023 73 Budget Budget Grant Objective: Attachment B Commerce Funds Deliverable la. Public Engagement Plan Deliverable 1b. Public Engagement Results $ 7,000 $ 25,000 Deliverable 2a. Racial Equity Analysis $ 21,000 Deliverable 2b. Housing Element policy updates $ 20,000 Deliverable 3a. Middle housing staff report $ 20,000 Deliverable 3b. Draft ordinance $ 7,000 Total: $100,000 Contracting with Community Based Organizations $30,000 74 .4►' Washington State '40 Com rmerce GROWTH MANAGEMENT SERVICES Middle Housing Grant Application Form Summary Page Jurisdiction City of Tukwila Total funding request $100,000 + funding ($30,000) for outreach to Community Based Organizations responsive to the City's large diverse population Population of jurisdiction as of 2022 22,000 (OFM 2021 estimates) Are you also requesting tech team assistance? Yes Approximate time frame for assistance Fall 2022 — early summer 2023 Provide the proposed change in lots that only allow single family residential development and the change of lots zoned for middle housing. Please note, this question requires the submittal of a current zoning map with additional details, see grant guidelines for more information: Current percentage of lots that only allow single family development: 74% of lots (lot sizes range from 3,000 SF to over 35,000 S.F.) Current percentage of lots that allow middle housing development: X1 Proposed percentage of lots that will only allow single family development 52% Proposed percentage of lots that will allow middle housing development at 52% plus the above at the conclusion of this grant2: the conclusion of this grant: number The Planning Division does not currently have GIS expertise and has not prepared a traditional land use element in the past, so it is difficult to address this question without guessing. Currently, the area that is the Medium Density Residential and High Density Residential zones allow middle housing development, as do Low Density Residential zoned properties located in the Tukwila South area (and subject to the Tukwila South Overlay). 2 A draft will be proposed to the City Council as a part of this grant and during the Comprehensive Plan Update process, however the Council will likely not complete its deliberations until late 2024. MISSING MIDDLE GRANT APPLICATION 1 75 Current percentage of lots that only allow single family development: 74% of lots (lot sizes range from 3,000 SF to over 35,000 S.F.) Current percentage of Tots that allow middle housing development: Percent change: 22% Percent change: Global to local Community-based organizations you will subcontract with: Vulnerable population served: 1. 2. 3. 4. Global to local Underserved communities, such as women, people of color, people experiencing poverty, immigrants and refugees African Community Housing & Development African diaspora in South King County Somali Health Board Somali immigrants and refugees Possible other groups: • Partners in Employment • E. Africa refugees/immigrants • East African Community Services • E. African immigrant community • Tukwila Children's Foundation • Tukwila refugees & immigrants WA Zip Code Note: We plan to publish a competitive RFP for this work to attract additional CBOs that reflect the diversity of Tukwila. 1. Jurisdiction Information Applying Jurisdiction City of Tukwila Project Manager This is the designated lead person who is responsible for grant communications between Commerce and the city. For joint applicants this is project manager from the designated lead city. Name (Lead Contact) Nancy Eklund, AICP Title Long Range Planning Manager Department Dept. of Community Development Mailing Address 6300 Southcenter Blvd, Suite #100 City Tukwila State WA Zip Code 98188 Telephone Number 206/433-7141 MISSING MIDDLE GRANT APPLICATION 76 2 Email Nancy.Eklund@TukwilaWA.gov Description Financial Contact Please provide name and contact information for the person who will be responsible for receiving and accounting for the grant funds. Name Tony Cullerton Title Deputy Finance Director Department Finance Department Telephone Number 206/433-1838 E-mail Tony.Cullerton@TuwkilaWA.gov Unified Business Identifier (UBI) Number 179-000-208 Statewide Vendor (SWV) Number SWV0018023 Authorized Official The name and title of the office authorized to sign the grant agreement on behalf of the city. Name Allen Ekberg Title Mayor Email Mayor@tukwilawa.gov / 206-433-1850 2. Scope of Work and Project Schedule Provide a proposed scope of work, detailing the grant objective (project), actions, steps and deliverables. Instructions are in the Grant Application Instructions. All grant deliverables must be submitted by June 15, 2023. If you propose multiple grant objectives, actions, steps or deliverables, please copy and paste the appropriate rows below. The example scopes of work from the grant instructions are included at the end of this document if a community wishes to copy portions or all of that material into this table. Grant Objective: With the goal of providing background information and analysis necessary for City leadership to consider amendments to Tukwila's Comprehensive Plan and associated regulatory documents to expand housing options that include authorizing middle housing types on 30% of the area or lots currently zoned as Low Density Residential. Steps/ Deliverables Description Start Date End Date ACTION 1 PUBLIC ENGAGEMENT ACTIVITIES July 2022 June 2023 Step 1.1 Develop community engagement plan July 2022 November 2022 MISSING MIDDLE GRANT APPLICATION 3 77 Steps/ Deliverables Description Start Date End Date Step 1.2 Subcontract with community-based organizations Community Based Organizations July 2022 November 2022 Step 1.3 Develop outreach communications, surveys, mapping, and public presentations July 2022 February 2023 Step 1.4 Conduct public engagement activities January 2023 April 2023 Deliverable la Public Engagement Plan July 2022 Nov. 30, 2022 Deliverable lb Public Engagement Results July 2022 May 31, 2023 ACTION 2 RACIAL EQUITY REPORT & HOUSING POLICY July 2022 June 2023 Step 2.1 Access supports from Commerce technical assistance staff. Sept 2022 May 2023 Step 2.2 Identify local policies and regulations that result in racially disparate impacts, displacement, and exclusion in housing, including: zoning that may have a discriminatory effect; disinvestment; and infrastructure availability. July 2022 Sept 2022 Step 2.3 Identify areas that may be at higher risk of displacement from market forces that occur with changes to zoning development regulations. July 2022 Sept 2022 Step 2.4 Evaluate displacement risk of very low, low, and moderate income households. Sept 2022 January 2023 Step 2.5 Evaluate displacement risk of individuals from racial, ethnic, and religious communities which have been subject to discriminatory housing policies in the past. Sept 2022 January 2023 Step 2.6 Develop policies and regulations to address and begin to undo the impacts of local policies and regulations that result in racially disparate impacts, displacement, and exclusion in housing. July 2022 March 2023 Step 2.7 Develop anti -displacement strategies, including strategies to minimize displacement of low-income residents resulting from redevelopment. July 2022 March 2023 Step 2.8 Develop anti -displacement policy documents that include a schedule of programs and actions to implement the anti- displacement strategies including a timeline. Nov 2022 March 2023 Deliverable 2a Racial equity analysis report April 15, 2023 Deliverable 2b Proposed Housing Element policy updates, May 31, 2023 ACTION 3 ZONING AMENDMENTS Nov 2022 June 2023 Step 3.1 Review and evaluate the current housing element and other policies to support middle housing. September 2022 January 2023 MISSING MIDDLE GRANT APPLICATION 78 4 Steps/ Deliverables Description Start Date End Date Step 3.2 Review buildable lands report and current residential land uses for potential to allow middle housing, or where station areas or higher intensity uses might be defined, or where commercial areas might be converted for residential or mixed use development. October 2022 February 2023 Step 3.3 Review current programs, development regulations, impact fees, system development charges, and permitting processes as to how they might encourage or discourage the development of multiunit housing. Consider also how building code requirements impact development of multi- unit housing structures. October 2022 Jan 2023 Step 3.4 Identify conditions and incentives that encourage or deter development community from building missing middle housing in Tukwila. October 2022 January 2023 Step 3.5 Identify bonus densities and incentives for affordable housing to accompany changes in zoning that can increase density. Jan 2023 Feb 2023 Step 3.6 Identify various homeownership options that can be readily utilized and promoted to incorporate into the development of missing middle housing types. October 2022 January 2023 Step 3.7 Gather data, analyze and review to understand the realistic potential of the various changes. Examine existing financial feasibility analysis addressing development of various housing typologies in various zones to identify opportunities and potential gaps of understanding. Jan 2023 Feb 2023 Deliverable 3a Middle housing staff report identifying changes needed to support middle housing in Tukwila, including recommended changes to policies, regulations, fee structures, incentives, and permitting procedures to be considered with periodic update. December 2022 June 15, 2023 Deliverable 3b Draft ordinance to increase density in proximity to transit nodes and authorizes middle housing types and ADUs on lots currently zoned as single family. June 15, 2023 MISSING MIDDLE GRANT APPLICATION 5 79 3. Proposed Budget / Financial Information Propose a project budget to reflect your expected level of effort for each of the deliverables provided above. This is a performance- based contract, therefore cities will be paid upon satisfactory completion of deliverables rather than hours spent working on the project. The final deliverable of each grant objective must be at least 20% of the total grant amount for that grant objective. Grant Objective: Commerce Funds Deliverable la. Public Engagement Plan Deliverable 1b. Public Engagement Results $ 7,000 $ 25,000 (+30,000 CBO) Deliverable 2a. Racial Equity Analysis $ 21,000 Deliverable 2b. Housing Element policy updates $ 18,000 Deliverable 3a. Middle housing staff report $ 20,000 Deliverable 3b. Draft ordinance $ 7,000 Expenses $2,000 Total: $100,000 (+30,000 CBO) Budget Narrative: For each grant objective, please support the funding request with estimates of staff hours (may be per action, step, or deliverable), staff hourly rates, and other expenses. la) Public engagement plan — estimated approximately 40 hours, including a project kickoff. Average hourly staff rate of $175/hr 1b) Public engagement results — includes all materials development, coordinating with CBOs, hosting engagement activities, and summarizing findings. Estimated at 150 hours with average hourly staff rate of $167/hr 2a) Racial equity analysis — includes an existing conditions report, establishing a framework for analysis, displacement risk assessment, and racial equity analysis report. Estimated at 120 hours with average hourly staff rate of $175/hr 2b) Housing Element policy updates — includes an existing conditions report, audit of existing policies, and a summary of housing element policy updates. Estimated at 110 hours with average hourly staff rate of $164/hr 3a) Middle housing staff report — includes community profile, zoning review, and concepts for consideration. Estimated at 125 hours with average hourly staff rate of $160/hr 3b) Draft ordinance — preliminary draft and final draft proposal as an ordinance estimated at 40 hours at an average hourly staff rate of $175/hr. Estimated $2,000 in project expenses (2% of budget) 4. Grant Application Questions and Scoring Method Please answer each of the below questions. Final grant funds will be proportionate to the level of effort proposed by a city, the percent change of lots authorized for middle housing through zoning changes, and factor in the number of community-based organizations the city plans to subcontract with. Please refer to the Grant Application Instructions for more detail regarding scoring and ranking. MISSING MIDDLE GRANT APPLICATION 6 80 4a. Readiness to Proceed: (0-20 points) Please describe your plan to initiate and complete this project by June 15, 2023. See grant instructions for additional detail on what to include in this section. The City of Tukwila planning staff require state support to meet this grant deadline. We are currently seeking two senior planner staff to hire to augment the long range planning effort and will need to hire a consultant to assist City staff in meeting the work and the timeline. We are currently seeking to identify best options for using our limited staff and resources for plan development and community outreach. Because we have, so far, had difficulty hiring new City staff, and much of the consultant community is already booked, we are projecting that we begin with community outreach and be more available to begin analysis and deliverable drafting in later 2022. As the City is needing to plan for a $5.6 million dollar deficit, we most definitely could use the Department of Commerce's technical support, as well as the funding available to support community based organizations that can help with outreach to the large immigrant community within Tukwila. As of 2019, more than 40% of Tukwila residents were born outside of the U.S., and the City is approximately 34% white. The City has identified numerous potential community based organizations reflective of the City's diverse community and is working on formalizing outreach approaches to those groups. The City will consult its recently completed Housing Action Plan, as well as several other local plans that have engaged the Tukwila community. The HAP supported a range of approaches to increase housing density within a 1/2 mile walkshed to the Link Light rail transit hub. The Planning Department does not currently have staff who are either knowledgeable in using the City's GIS system or available to prepare maps or do other analysis. We hope to rectify this with the addition of new staff, however, at this time, we are unable to use such tools to provide data on the amount of area zoned for single family, or that would currently accept the housing typologies considered missing middle. These housing types would be accepted in the City's Medium Density and High Density Residential zones. The City's 2015 Comprehensive Plan and Zoning Map is shown on page 12. 4b. Local Commitment to the project: (0-20 points) See grant instructions for additional detail on what to include in this section. The City is committed to adopting a plan and regulations that support providing more affordable housing options to address the City's and region's housing shortages. The City also supports fostering greater development in areas adjacent, or in proximity, to transit hubs. The City's Comprehensive Plan and zoning code provide the same residential use/zone options: Low Density Residential (SF only + ADUs); Medium Density Residential (up to 14.5 dwelling units per net acre); and High Density Residential (up to 22.0 dwelling units per net acre, or 60, if seniors and meeting specific criteria or if in a limited Overlay district, up to 65 feet or possibly 100 feet if consistent with specific criteria). The outcome of this effort will be to identify how the City can adopt new standards for its Single Family Residential zone, as well as other zones to enhance density, provide greater diversity of properties, and ideally, enhance opportunities for home ownership. This increase in density is particularly important to those areas of the City that are in proximity to transit hubs. MISSING MIDDLE GRANT APPLICATION 7 81 Figure 2: Comparison of Hauling Units by Type, Nearby Cities 70% 60% 50% 401 30% 20% King Auburn Burien County Des Federal Kent Renton Searac Moines Way Tukwila • 1, detached ❑ 1, attached A 2 O 9or ▪ 5tn9 ® 10 to 19 P,� 20 to 49 ® 50ormore 03 Mobile home ■ Boat, RV, van, etc, Tukwila has two regional centers — the Tukwila Urban Center located in the Tukwila Southcenter Mall area, and the Manufacturing Industrial Center located in the Duwamish River/East Marginal Way area of north Tukwila. The City's zoning has prioritized these areas for increase development through the use of higher density zones and incentives. Tukwila is also home to (or adjacent to) several major light rail, bus rapid transit stations, and heavy rail transit hubs. Employment areas projected to experience significant growth in the coming years are located in the Tukwila South Area, and the two urban centers, which include or are adjacent to City's transit hubs. Tukwila welcomes the opportunity to integrate more affordable, and varied, housing options into the City's housing stock, including providing missing middle housing in its single family housing areas well as other areas of the City. It is relevant to point out that Tukwila's housing profile is different from other cities in King County. Based on 2008-2012 American Community Survey 5 -year estimates data, Tukwila has a lower percentage of single family housing units compared to the other cities and the County. Tukwila also has the Table 6: Comparison of Home Ownership Rates Source: US Census., 2010 highest percentage of units in all structures ten units or larger. In Tukwila, approximately 54% of the housing units are multifamily, 42% are detached single family dwelling units, and approximately 2.8% are manufactured or mobile homes. Countywide, 40% of households live in multifamily structures, approximately 58 percent live in single-family homes, and just over 2% live in manufactured or mobile homes. In addition, Tukwila historically has had a larger percentage of renter -occupied households than owner - occupied households. This continues to be true despite a gradual increase in the percentage of owner - occupied households in recent years. The home ownership rates in Tukwila are closer to those found in renter - rich Seattle than the other communities within King County, apart from outside of Seattle. The City's elected officials have long encouraged greater home ownership in an effort to provide a better foundation for the City to become less of a transitional destination for newcomers (especially the immigrant community) and more of a stable, permanent "home" for its residents. It is hoped that the addition of missing middle housing typologies into the City's single family zones will encourage investment in these areas and support the desired stability of the community. The Tukwila Planning staff experienced a reduction in size during the pandemic, and with the planned addition of two new Senior Planners (whose focus will also include current planning) we will still have several fewer staff members that when the Comprehensive Plan was updated in Source- U S. Census Bureau, 2008-PC12 American Community Survey MISSING MIDDLE GRANT APPLICATION 8 82 Tukwila Seattle KC KC Outside Seattle Owner 43% 48% 59% 65% Renter 57% 52% 41% 35% Source: US Census., 2010 highest percentage of units in all structures ten units or larger. In Tukwila, approximately 54% of the housing units are multifamily, 42% are detached single family dwelling units, and approximately 2.8% are manufactured or mobile homes. Countywide, 40% of households live in multifamily structures, approximately 58 percent live in single-family homes, and just over 2% live in manufactured or mobile homes. In addition, Tukwila historically has had a larger percentage of renter -occupied households than owner - occupied households. This continues to be true despite a gradual increase in the percentage of owner - occupied households in recent years. The home ownership rates in Tukwila are closer to those found in renter - rich Seattle than the other communities within King County, apart from outside of Seattle. The City's elected officials have long encouraged greater home ownership in an effort to provide a better foundation for the City to become less of a transitional destination for newcomers (especially the immigrant community) and more of a stable, permanent "home" for its residents. It is hoped that the addition of missing middle housing typologies into the City's single family zones will encourage investment in these areas and support the desired stability of the community. The Tukwila Planning staff experienced a reduction in size during the pandemic, and with the planned addition of two new Senior Planners (whose focus will also include current planning) we will still have several fewer staff members that when the Comprehensive Plan was updated in Source- U S. Census Bureau, 2008-PC12 American Community Survey MISSING MIDDLE GRANT APPLICATION 8 82 2015. The two Associate planners who focus on current planning, are eager to provide assistance, however they will continue to be burdened by current planning project loads that have not diminished any during the pandemic. Tukwila Mayor Ekberg has expressed his support for pursuing this grant to provide the analysis that would potentially enable the City Council to approve transitioning the City's Low Density Residential zone into a zone that allowed the missing middle housing typologies. We hope to have a letter of support signed by the mayor sent back to Commerce by the end of the week. In addition, we are working with our community engagement office which has indicated an interest in being a conduit to CBOs, so we are hope to have formalized outreach relationships established with them in the near future. We welcome any support assistance Commerce can provide in ' understanding how to best form these alliances. 4c. Racial Equity Analysis: (0-30 points) See grant instructions for additional detail on what to include in this section. The requirement to provide a racial equity analysis and establish anti -displacement policies associated with Housing policy is critical to Tukwila, given our very significant immigrant and lower income population, and the likelihood that any community development will negatively impact this population. The Washington Health Department Environmental Disparities Map (at right) identifies the entire City as being at high risk for negative environmental and health indicators. The City has prioritized ensuring its work within the Tukwila community is equitable and fair and projects and plans are evaluated through an equity lens supported by out Equity and Social Justice committee and board. Long range staff will be working with the Community Engagement Office to develop the Comprehensive Plan, and gaining guidance from the Staff's Transportation Demand Management who have developed extensive outreach into the City's community groups. This outreach will help identify potential undesirable outcomes and enable us to strategize on responding to those potential impacts. Rank High 8 0 6 4 El 0 Low personnel 4d. Middle Housing Opportunities: (0-30 points) See grant instructions for additional detail on what to include in this section. There are numerous areas where single family zoned properties abut high density residential (in some cases, where there is no transition zone), and that are located in close proximity to areas of higher density with more frequent transit service that are excellent candidates for providing greater housing options. As previously noted, there are many areas zoned for single family or higher residential densities that could be modified to allow more residential density, and many of these are in areas that offer frequent transit service. One such area is along Tukwila International Blvd and to the south where the City's Link light rail station is located (as shown in the following map). The City's adopted Housing Action Plan identified these areas as optimal candidates for future housing growth. MISSING MIDDLE GRANT APPLICATION 9 83 With the assistance of the grant, and the addition of consultant staff, these opportunities will be explored more fully, with the intent of adopting missing middle changes that will expand densities and affordable housing options for the community. CHECKLIST Applications and supporting documentation must be emailed gmsgrants@commerce.wa.gov by 5:00 p.m. on Thursday, June 9, 2022. ❑ Letter of commitment from the mayor or authorized official. (coming, by 7/8/22) ❑ Letters of commitment from community-based organizations. (coming, by 7/15/22) ▪ Zoning, transit and other maps as needed to allow reviewers to understand the potential to meet the objectives of the grant program. (see page 11) ❑X Buildable lands report (attached) (beginning after page 11) ❑ Submit application (12 pages or less), and zoning, transit and other maps to gmsgrants@commerce.wa.gov by Thursday, June 9, 5:00 p.m. Thank you for completing this application. You may delete from this paragraph to the end of the document before submitting. Lott d f. 5 laJidfl I,IMDR .ry `,141ST ti( RC 1 LOIR Halo LEP snit _i 111 wcc 1UR !474. '9 @--I SOUTHCE s,.,,I.,tiI u m —. LCR { -17 EDF ▪ Ls,: -im�i s .x1C - HIIS'. MOM L MISSING MIDDLE GRANT APPLICATION 10 84 KAM City of Tukwila Comprehensive Plan & Zoning Map a E., O... 1.55,90.11111.... NE P.= wad 0.14ORM.......-AnteameS. =Ur' ,14.1. 0,0.1 MICI 101.1.teeobadlinum.,11.11.. 0.0111.[Lid. Nail.1..a1N416 lorwmze Imo, NOIR 1.1114 ormlin...5 1.169. mammas,. memo unae .51.h. L..1? ..W.N.ReiplitliM NAM Estrap..20......Empelenrten. r I INIS rna,DR.11...,,M. 91 vop RC SLL NOR Tukwila Urban Center Corridor Types -- INNorn Coe,. Zoning Districts, Overlays, and Sub -Areas RCM 1110.11Currnra 1.41 ncac Hor, , tiyeanol ra in.,1.0•1.• 1.1 runTen...1 MISSING MIDDLE GRANT APPLICATION Shoreline Overlay 'Approximately SOS each side of the river) 11 85 86 9% Remaining 2035 Target 5,496 Profiles of Cities and Unincorporated Areas Cit of Tukwila Housing Growth and Residential Development Trends Housing Units 6,000 5,000 4,000 3,000 2,000 1,000 Actual vs Target Housing Growth (From 2006 Baseline) 00• 2006 2010 2014 2018 2022 2026 2030 2034 • • • • Target O Actual 0 2035 Target Tukwila Housing Growth Target: 2006-2035 5,626 2006 Estimated Housing Units 2018 Estimated Housing Units Estimated Housing Growth 7,739 7,869 130 0/0 of Pace Needed to Average Annual Achieve 2035 Housing 2006-2018 Growth Growth Tar et Rate 2018-2035 Avg. Annual Growth Needed to Meet 2035 Tar et 5.6% 0.14% 3.17% Since 2006, Tukwila has grown at 6% of the pace needed to achieve its 2035 housing growth target of 5,626 units. During this period, the total number of housing units in Tukwila grew by roughly 2%. At this current rate, Tukwila is under the production pace needed to meet its 2035 growth target, and needs to grow at an annual rate of 3.2% to reach its remaining target by 2035. Residential Achieved Densities Zoned Density (du/acre) Gross Critical Areas Public Purpose ROWs Net Total Area (acres) (acres) (acres) (acres) Area (acres) Units Achieved Density (DU/acre) Very Low Low Medium Low 100 90 80 70 60 50 40 30 20 10 0 0 - 4 du/acre 4 - 10 du/acre 10 - 24 du/acre 24 - 48 du/acre 48 & up du/acre Total 0.0 35.6 4.2 0.0 5.3 45.1 0.0': 1.7' 0.05 0.0' 0.0 1.7 0.0 2.3 0.2 0.0 0.0 2.5 Achieved Density by Zoned Density Level, 2012-2018 O O Very Low 0.0 0.0 0.0` 0.0` 0.0' 0.0 0 Low Medium Low Medium High High Zoned Density Level ■ ■ ■ King County Urban Growth Capacity Report 1 June 2021 0.0 31.6 4.0 0.0 5.3 40.9 0 163 155 0 440 758 Zoned Density Range of Zones with Produced Units pAverage Achieved Density 5.2 38.9 82.4 18.5 100% 90% • 80 % 70% 60% • 50% GL 40% 30% 20% 10% 0% Achieved Density Level Total Net Area (acres) Units Total 0.0 31.6 0.6 5.3 3.4 40.9 0 163 9 215 371 758 Permitted Units by Achieved Density Level, 2012-2018 Very Low Low Medium Low Medium High Achieved Density Level High 1,632 3,945 5,577 Profiles of Cities and Unincorporated Areas Tukwila - Residential Land Supply and Capacity Assumed Vacant/ Density Level Redevelopable Critical Gross Acres Areas Infrastructure ROW &Public Constrained Area Purpose Discount Market Factor (low/high) Net Available Acres Assumed Densities (low/high - Net Capacity units/acre) (units) Very Low Density Medium Low Density Vacant Subtotal Redev Subtotal Subtotal 0.00 0.00 0.0% - 0.0% 0.0% - 0.0% Vacant Subtotal Redev Subtotal Subtotal Vacant Subtotal Redev Subtotal Subtotal 0.00 645.65 0.00 225.11 0.00 14.741 0.00 9.06 31.52 40.58; 388.64 95.68 0.00 7.65 6.01 13.65 20.0% - 20.0% 20.0% - 20.0% 10.0%-20.0% 10.0% - 20.0% 0.00 0.00 0.00 63.41 220.65 284.06 44.69 39.04 83.72 0.0 0.0 5.1 5.1 14.5 / 22.0 14.5 / 22.0 35.8 35.8 Medium High Density High Density Vacant Subtotal Redev Subtotal Subtotal 13.56 Vacant Subtotal Redev Subtotal Subtotal 0.43 10.0% - 10.0% 1.18 10.0% - 10.0% 2.79 7.69 0 0 0 323 533 857 938 710 1,648 100 259 0.12 0.00 1.61 10.48 359 155.60 28.98 0.00 1.37E 0.0% - 10.0% 13.82E 0.0% - 10.0% 15.191 8.92 89.84 98.76 61.7 / 61.7 61.7 / 61.7 271 2,443 2,714 All Zones Vacant Total Redev Total Total 1,203.45 349.89 14.74 18.51 52.53: 71.04 ° 119.81 357.22 477.03 Capacity (units) Very Low Density Zones Low Density Zones Medium Low Density Zones Medium High Density Zones High Density Zones Capacity in Pipeline 0 857 1,648 359 2,714 2,642 Total Capacity (Units) Remaining Target (2018-2035) Surplus/Deficit Capacity (Units) 8,219 5,496 2,723 Housing Capacity by Density Level (units) • Low Density Mediu in Low ■ Medium High Density • High Density ■ ■ ■ King County Urban Growth Capacity Report 1 June 2021 Remaining 2035 Target 19,737 Tukwila - Employment Growth and Commercial/Industrial Development Trends Actual vs TargetJobs Growth (From 2006 Baseline) 25,000 20,000 15,000 10,000 5,000 2035 Target o O• 0 2006 2010 2014 2018 2022 2026 2030 2034 • • • • Target —O—Actual Profiles of Cities and Unincorporated Areas Tukwila Jobs Growth Target: 2006-2035 20,358 2006 Jobs (PSRC) 2018 Jobs (PSRC) Total Jobs Growth 44,345 44,966 621 % of Pace Needed to Achieve 2035 Jobs Target Average Annual 2006- 2018 Growth Rate 2018-2035 Avg. Annual Growth Rate Needed to Meet 2035 Target 7,4% 0.12% 2.16% Since 2006, Tukwila has grown at 7% of the pace needed to achieve its 2035 jobs growth target of 20,358 units. During this period, the total number of jobs in Tukwila grew by roughly 1%. At this current rate, Tukwila is under the pace needed to meet its 2035 jobs growth target, and needs to grow at an annual rate of 2.2% to reach its remaining target by 2035. Non -Residential Achieved Densities Zoned Density (FAR) Net Area (sq. feet) Total Floor Area Average Achieved (sq. feet) Density (FAR) Very Low Low Medium Low 0 - 0.35 FAR 0.35-0.5 FAR 0.5 - 1.0 FAR 1.0 - 3.0 FAR 3.0 & up FAR 328,799 0 0 0 1,422,281 96,529 0 0 0 533,029 0.3 0.4 Floor Area Ratio 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Total 1,751,080 629,558 0.4 Achieved Density vs Zoned Density Level, 2012-2018 0 Very Low 0 Low Medium Low Medium High High Zoned Density Level CO ■ ■ ■ King County Urban Growth Capacity Report 1 June 2021 Zoned Dens ity Range of Zones with Non - Residential Development °Average Achieved Density Percent of Total Floor Area Achieved Density Total Floor Area Average Achieved Level Net Area (sq. feet) (sq. feet) Density (FAR) Very Low Low Medium Low 1,141,085 219,547 348,948 41,500 0 158,640 90,252 307,035 73,631 0 0.1 0.4 0.9 1.8 0.0 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Total 1,751,080 629,558 0.4 Non -Residential Development by Achieved Density Level, 2012-2018 25% Very Low 14% 49% 12% Low Medium Low Medium High High Achieved Density Level CO Profiles of Cities and Unincorporated Areas Tukwila - Commercial/Industrial Land Supply and Job Capacity Land Supply Gross Public Initial Buildable Area Critical Areas ROWs Purpose Land Area (acres) (acres) (acres) (acres) Supply Market Factor (acres) Vacant / Redev. Commercial Mixed Use Industrial 234.4 399.4 282.1 Non -Res Land Total 137.9 48.8 122.6 1.9 7.0 3.2 915.8 309.3 9.7 35.1 16.0 84.9 308.5 140.4 12.1 60.7 533.8 20% 10% - 20% 35% 65.6 256.3 84.5 406.5 Job Capacity by Land Use Net Buildable Assumed Existing Floor Area Density Range Area (million Floor Area Capac. Job (mil.sq.ft.) (FAR) sq.ft.) (million sq.ft.) Sq. ft. per Job Capacity IVacant Redevelopable 0.45 3.97 0.07 / 0.75 0.07 / 0.75 0.00 0.95 0.19 1.09 400 / 800 400 / 800 275 2332 Commercial Total 4.42 0.07/0.75 0.95 1.28 400 / 800 2,607 Mixed -Use Vacant Redevelopable 5.48 5.69 0.06 / 1.75 0.06 / 1.75 0.00 1.53 8.67 1.91 400 400 21,679 4,784 Mixed Use Total 11.16 0.06/1.75 1.53 10.59 400 26,463 Industrial Vacant Redevelopable 1.02 2.67 0.42 0.42 0.00 0.26 0.43 0.86 800 800 534 1070 Industrial Total 3.68 0.42 0.26 1.28 800 1,604 City Total Commercial 4.42 Mixed Use 11.16 Industrial 3.68 Job Capacity in Pipeline 0.07 / 0.75 0.06 / 1.75 0.42 0.69 0.91 0.26 1.28 10.59 1.28 400 / 800 400 800 2,607 26,463 1,604 3,074 City Total 19.26 0.06 / 1.75 1.86 *Certain zones grouped as commercial allow for industrial use. 13.15 400 / 800 33,749 ■ ■ ■ King County Urban Growth Capacity Report 1 June 2021 Job Capacity by Assumed Density Level # Very Low Density Low Density Medium Low Density Medium High Density High Density Capacity in Pipeline 309 1%` 2,195 7%11 5,954 19%1 22,216 72%1® 0 0%1 3,074 Total Capacity (jobs) Remaining Target (2018-2035) Surplus/Deficit Capacity (jobs) 33,749 19,737 14,012 July 7, 2022 City of Tukwila Growth Management Services Washington Department of Commerce gmsgrants@commerce.wa.gov. RE: City of Tukwila - Middle Housing Grant Application Dear Sir or Madam: Allan Ekberg, Mayor I, Allan Ekberg, Mayor of Tukwila, authorize the City to propose the scope of work and budget request submitted on July 5, 2022, for Middle Housing Grant funding to consider policy, zoning, and development regulation code strategies to allow middle housing in our community. We acknowledge the grant threshold is to consider middle housing types on at least 30% of the lots which only allow single family development at this time. We understand that the periodic update, due December 2024, requires us to adopt policies related to moderate density housing options, including, but not limited to duplexes, triplexes, and townhomes, and this funding will help us meet this requirement. We also acknowledging this work is required to address new components of the housing element to address past racial discrimination, exclusion, and displacement in housing. The City's grant application states the following objective for the grant: "... providing background information and analysis necessary for City leadership to consider amendments to Tukwila's Comprehensive Plan and associated regulatory documents to expand housing options that include authorizing middle housing types on 30% of the area or lots currently zoned as Low Density Residential." The grant scope includes both a Public Engagement component, and development of a Racial Equity Report & Housing Policy document analyzing current conditions and summarizing how the City can address displacement risk for racial, ethnic, and religious communities, as well as for persons in lower income communities. The Report will include a schedule of programs and actions the City can take to implement anti -displacement policies, and the associated timeline for action. The City recognizes that solving the problem of affordable housing is difficult, and that some of the community must be "brought along" in the discussion of existing conditions, the need for Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 91 92 Tukwila Middle Housing Grant Application Mayor's Letter July 7, 2022 Page 2 of 2 diverse and affordable options, and the benefits of change. Tukwila has conditions that are unlike our peer cities in King County. The proportion of renters in Tukwila (57%) is closer to that of renter -rich Seattle (52%), than the average of other cities within King County, excluding Seattle (31%). This is relevant to Tukwila because the City continually seeks to increase the owner -occupied share of the City's housing to transition the City toward being less of a transitional destination for newcomers (especially, the refugee and immigrant community), and more of a permanent, stable home for its residents. The application also notes that, compared with other King County Cities, Tukwila's has a lower percentage of single family housing units compared to the other cities and the County, and the highest percentage of units in structures having ten units or more. These characteristics will require creativity in identifying how the City can achieve more of its home ownership ambitions than just adding more multi -family housing. The City offers several high capacity transit options and active bus routes. This comprehensive plan, like previous plans, will address how these investments can be best supported by the land use, housing, and transportation priorities endorsed. The City received great community support for the continued development of the Tukwila International Blvd area and will build on that focus for the next Comprehensive Plan, including through the housing policy that shapes the greater TIB Neighborhood. Tukwila is looking forward to receiving this funding so we can continue to explore how we can provide the affordable housing and housing types needed by the community. Thank you. Sincerely, '�LIaK 646,e/&g Key': ID,J041,2e,,,leacicObe2Of=acl,143 Allan Ekberg, Mayor City of Tukwila https://tukwilawa.sharepoint.com/sites/departmentofcommunitydevelopment/DCDPIanning/Long Range Planning/2024 Comprehensive Plan/COMMERCE/Grants/TUKWILA - Missing Middle Application - Mayor's letter.docx .I►' Washington State V40 Com rmerce GROWTH MANAGEMENT SERVICES Middle Housing Grant QtA Summary: In the 2022 legislative session, Growth Management Services (GMS) received $7.5 million to create a grant program for middle housing. In May, GMS formalized the grant program application process, grant requirements, and provided an informational workshop on May 23, 2022 to discuss the program with potential applicants. Approximately 30 city representatives attended the workshop, and asked questions. This Q&A captures those questions and answers, and others sent by email, providing an update to the grant program. Contents MIDDLE HOUSING GRANT PROGRAM PROVISO EXCERPT 2 WHAT DO YOU MEAN BY MIDDLE HOUSING AND 30%? 3 HOW MUCH COMMITMENT DOES A CITY HAVE TO MAKE TO GET THE GRANT? 4 WHAT ARE ELIGIBLE ACTIVITIES? 6 TIMING OF APPLICATIONS AND POTENTIAL LEGISLATION 6 MORE DETAIL ON COMMERCE TECHNICAL ASSISTANCE OPPORTUNITIES 7 MORE DETAIL ON WORKING WITH COMMUNITY-BASED ORGANIZATIONS (CBOs) 7 93 Proviso excerpt: MIDDLE HOUSING GRANT PROGRAM PROVISO EXCERPT (189) $7,500,000 of the general fund—state appropriation for fiscal year 2023 is provided solely for the department to administer grants to eligible cities for actions relating to adopting ordinances that would authorize middle housing types on at least 30 percent of lots currently zoned as single family residential. For the purposes of this subsection, "middle housing types" include duplexes, triplexes, fourplexes, fiveplexes, sixplexes, townhouses, courtyard apartments, cottage housing, and stacked flats. (a) For the purposes of this subsection, a city is eligible to receive a grant if: i. The city is required to plan under RCW 36.70A.040; and ii. The city is required to take action on or before June 30, 2024, to review and, if needed, revise its comprehensive plan and development regulations pursuant to RCW 36.70A.130(5)(a). (b) Grant recipients must use grant funding for costs to conduct at least three of the following activities: i. Analyzing comprehensive plan policies and municipal code to determine the extent of amendments required to meet the goal of authorizing middle housing types on at least 30 percent of lots currently zoned as single family residential; ii. Preparing informational material for the public; iii. Conducting outreach, including with the assistance of community-based organizations, to inform and solicit feedback from a representative group of renters and owner -occupied households in residential neighborhoods, and from for-profit and nonprofit residential developers; iv. Drafting proposed amendments to zoning ordinances for consideration by the city planning commission and city council; v. Holding city planning commission public hearings; vi. Publicizing and presenting the city planning commission's recommendations to the city council; and vii. Holding city council public hearings on the planning commission's recommendations. (c) Before updating their zoning ordinances, a city must use a racial equity analysis and establish antidisplacement policies as required under RCW 36.70A.070(2)(e) through (h) to ensure there will be no net displacement of very low, low, or moderate -income households, as defined in RCW 43.63A.510, or individuals from racial, ethnic, and religious communities which have been subject to discriminatory housing policies in the past. (d) The department shall prioritize applicants who: i. Aim to authorize middle housing types in the greatest proportion of zones; and ii. Subcontract with multiple community-based organizations that represent different vulnerable populations in overburdened communities, as defined in RCW 70A.02.010, that have traditionally been disparately impacted by planning and zoning policies and practices, to engage in eligible activities as described in (b) of this subsection. SOURCE: Section 189 of Engrossed Substitute Senate Bill 5693, the 2022 supplemental operating budget 94 Questions & Answers WHAT DO YOU MEAN BY "MIDDLE HOUSING" AND 30%? Q: The proviso seems to say that the 30% condition is only one of a list of seven activities a community must conduct with the grant funding, while the instructions reads as if the activities chosen must enable middle housing on at least 30% of lots. Is there a discrepancy here, or am I misreading the proviso? A: It is only one of the seven activities, but if you take it off the list, there is no direction about what you are supposed to be doing. (ii) through (vii) follow (i). (i) is very broad in the types of activities that you can do to meet the goal, so there is room for a lot of activities, but the goal is clearly stated. Q: Does a city have to authorize all middle housing types or is a subset of them ok? A: The grant proviso includes a definition for "middle housing types", which includes duplexes, triplexes, fourplexes, fiveplexes, sixplexes, townhouses, courtyard apartments, cottage housing, and stacked flats. We suggest considering the whole suite of middle housing types, and think about where they might fit in your community. It may not be appropriate that all types are allowed in all parts of your community. For example, higher intensity types might be more appropriate in corridors or commercial nodes, where 2-3,4 plexes might be more appropriate for low density residential zones. None of the middle housing types may be appropriate in high density centers and transit station areas. The recommendations should take into account your public engagement findings, and document how the suite of middle housing types were considered. Q: How are you calculating the 30%? Does it have to be considered in existing zones, or do we need to develop new zones? And are we calculating based on area or number of parcels? And when do you calculate that? A: We see the complications. The proviso said "lots" but there is definitely room for interpretation. If you are fully platted, you can count all lots. If you have a lot of unplatted land, look at area. There is no requirement to create a new zone. Also, Commerce realizes that many communities already changed their zoning with or without state funds. So any changes to your zoning code since January 1, 2019 (when housing action plan grants first were provided), may be considered in the calculation of 30%. Q: We are struggling with this 30%. Does this refer to platted lots or land area? Could it be 30% of buildable or developable lots? We have issues with changing zoning on newly developed subdivisions. There is a lot of concern and fear from new homeowners if they hear of zoning changes. People are worried. A: The proviso appears to look at the net number of lots, and since middle housing is generally applied by zone, it would make sense to apply by zoning district. However, 30% can be however you work it out, but it appears to be total lots or area in the community. The Buildable Lands Report can help to see what is possible. Q: 30% seems premature with the intentions of the grant to have middle housing conversations, and seems prescriptive. A: The grant program must reflect the language in the proviso. We are requiring that the application show a minimum of 30% of area or lots as a place where middle housing types are considered. Q: How do you authorize the most middle housing types? Would you split some zones to allow more in other areas? How you achieve it is flexible. There is no specific requirement to change existing zones or create new ones. Q: What would the deliverable be when final products are not required? A. The example scope of work shows deliverables as reports on the racial equity analysis, and on the middle housing work. Middle housing grant 95 deliverables could be draft policies to include in the comprehensive plan update, related to middle housing. Such policies are already required for areas inside the UGA as part of the periodic update. Another deliverable could be recommendations on which zones could accommodate which types of middle housing, or draft changes to zoning codes, permit structures, fees, etc., that could feed into the update. Q: Even to just have those conversations by June of 2023 is a tight timeline. But if conversations are still going on in June 2023 — what would be the deliverables that are being submitted to Commerce? A: The way we think it might work is to include a review of the policies and regulations and structures. The range of things a city could do to address middle housing could include a report that provides the data, analysis, draft policies and recommendations for amendments to the development regulations. Much of this is already required for your housing element update. Q: What if you already meet the 30% threshold? A: That's great! What types of other middle housing work you can do? Can you evaluate fees, permitting processes, and incentives? Could you refine the zoning, design, etc.? What else can you do to incentive or remove barrier to these housing types? HOW MUCH COMMITMENT DOES A CITY HAVE TO MAKE TO GET THE GRANT? Q: We don't have a commitment from the council to do this amount of work. Does this exclude us from working on this? What is your guidance for us if we don't have the ability to predict it's not going to go sideways when it goes to council? Council members in Washington and Minneapolis lost their seats over middle housing. A: There is no requirement to adopt the policy changes or zoning code amendments because the timeline is so short. We assume the legislature wanted cities to have these discussions and understand where these middle housing types are most appropriate in their community, and propose updates to their policies and regulations. There is enough money that the legislature envisioned every community would have these conversations. Regarding the City of Minneapolis, recent information is that the city has authorized about 9,000 housing units since they authorized middle housing on all lots in the city, and only 50 units are middle housing. Q: It appears that the grant does not require us to adopt anything. Is that correct? A: Yes, due to the tight time frame, the grant requires certain activities, but should end with recommendations that would be eventually adopted or incorporated into the periodic update of the comprehensive plan and regulations. Q: Is the letter of commitment from the mayor (or authorized official) required to even be eligible for the grant, or does it only factor into scoring for the "Local Commitment" points? A. A letter of commitment to authorize staff to do the work is required. Unlike the HAP grants, which required adoption of a final result, this grant, like the majority of growth management grants requires consideration of the proposals, but does not presuppose a final result. We do require agreement from city leadership to work on the issues.. Q: Do you think it's essentially a non-starter for a city being awarded a middle housing grant if they can't state a commitment to that 30% threshold through their proposed eligible activities under the grant? A: The grant application requires you to submit a zoning map, buildable lands report, and a summary of how you might be considering getting to the 30% threshold. If that shows that it is possible, and that you are considering a minimum of 30% of lots, you would be able to receive the grant. If the map and analysis shows that you are only considering 10 or 20% of lots or area, you are not meeting the minimum threshold for receiving the funds. 96 Q: We thought we would not qualify because we don't have direction from council yet. We are still looking at our strategy for growth. One of their goals is to have more middle housing - but it would put the cart before the horse if we say we have this grant to do 30% of SF lots as middle housing - they will say they have not done the pre -work. A: This grant could be very good for your community to explore your middle housing goal and capacity. The intent is to queue up work in your periodic update. This will help define the goal for middle housing and see where it might work in your community. Q: Our city has a Housing Action Plan (HAP) grant, but we are nervous about changing goal posts. With Vision 2050, we have a certain amount of growth they have to accommodate. The director is nervous about the perception that the two grants are similar but different perspective work products. A: The requirements for a housing action plan and a housing element are similar, and the work required by the middle housing grant is also similar to that needed for a housing element. Here is a chart with the major components Housing Element RCW 36.70A.-070(2) (required for all GMA cities and counties) Housing Action Plan (Optional grant to fund many required activities) Middle Housing Grant Optional grant to fund mostly required activities Other Comments a. Housing needs assessment Required Housing projections by income band and for shelters will be provided by Commerce b. Goals and policies..., for preservation, improvement, and development of housing, including single-family residences, and within an urban growth area boundary, moderate density housing options including, but not limited to, duplexes, triplexes, and townhomes; Must review housing element. Must develop strategies for meeting housing needs Middle housing is one strategy, consider policies and zoning, ano other programs to support middle housing Local policies must be consistent with countywide planning policies and Vision 2050 c.. Land capacity analysis for housing Required, and must analyze employment trends May consider capacity for middle housing Jurisdictions inside the Puget Sound region should have already completed a buildable lands report d. adequate provisions for all economic segments, consider housing location relative to employment, ADUs Suggested e.. to h. Address racial discrimination, exclusion and displacement in housing Must address displacement IViust address racial discrimination, exclusion and displacement in housing Guidance and technical assistance on this topic will come this summer Community Engagement Required Required Implementation Plan Required 97 Q: This should be a tool to help with other work. So this will not create new goal posts? A: Correct. This can fund about half of the update requirements for the housing element. A HAP is optional ,and helps support overall housing planning work. WHAT ARE ELIGIBLE ACTIVITIES? Q: If we already have a grant to develop code amendments (to do missing middle). Could we use this grant to supplement that grant to do more with addressing equity and displacement and other impediments to middle housing? A: Yes, but Commerce can't pay twice for the same thing — so we just need to clearly document what is covered under one grant and what is covered in another grant. But your other work to address middle housing should be consistent with this grant, considering all middle housing types, and considering on at least 30% of lots. Q: So we do not have to use this funding to create a new zone. Could we create new zone? A: Yes. Q: Could we conduct financial analysis of proposed policies to evaluate affordable housing requirements? A. The grant funds can be used to outreach to, communicate with, and educate the community on issued related to middle housing as long as the jurisdiction is using that outreach to evaluate the implementation of middle housing types on at least 30% of the lots currently zoned as single family. If some of that communication includes clear analysis and information on middle housing types, affordable housing, and implementation this could be included in the grant. Q: Can the grant be used to assess displacement, equity, and other impediments to middle housing like fees, financing, etc.? A: Yes. Absolutely! Q: Can the final deliverable be only draft comp plan policies, or would it also have to include draft zoning code amendments? A: In looking at the proviso, the language is "$7,500,000 of the general fund—state appropriation for fiscal year 2023 is provided solely for the department to administer grants to eligible cities for actions relating to adopting ordinances that would authorize middle housing types on at least 30 percent of lots currently zoned as single family residential. " The list of eligible activities leads with "(i) Analyzing comprehensive plan policies and municipal code to determine the extent of amendments required to meet the goal of authorizing middle housing types on at least 30 percent of lots currently zoned as single family residential;" Policy changes are certainly part of the support for code changes, and it is great time to review policies, but the intent of the proviso is beyond changing policies, it needs to be on the path to adopting ordinances, or changes in code. You will only have 12 months, so the analysis and shaping potential middle housing will take a while. A first draft of code amendments would likely be sufficient, or even a list of which specific code sections would be need to be revised. TIMING OF APPLICATIONS AND POTENTIAL LEGISLATION Q: Could we have more time? A: No. We may ask for re -appropriation of unspent funds, but it is uncertain as this is operating funds, not capital funds (capital funds are what is typically re -appropriated). The current state biennium is July 1, 2021 through June 30, 2023. Typically operating funds are to be spent within the biennium. 98 Q: If we choose to submit for the July 5 deadline — will we receive lower priority like the climate grants? A: No, we should be able to fund everyone in this program. Q: Can you speak to missing middle housing bills that didn't pass? A. The middle housing bill (HB 1782) and others did not pass last year. It would have required significant densities around transit services. I have heard the bill may come back next session. We believe this grant program was intended as a voluntary approach at this time. MORE DETAIL ON COMMERCE TECHNICAL ASSISTANCE OPPORTUNITIES Comment: Cities like the sound of technical assistance. We have already come across the lack of capacity in the consultant world. So prepping a clear explanation of what those technical assistance people can do to help cities do the work would be really helpful. Q: Is the interdisciplinary team to help reduce jurisdiction reliance on consultants? A: Yes, we recognize that it is very difficult to hire consultants, or staff, at this time. The interdisciplinary team is Commerce in-house assistance to support in-house city staff or hired consultants. The team will be able to help in several ways: • Review existing comprehensive plans and other housing policies and suggest changes • Review your local code and recommend approaches to allowing middle housing • Assisting with community outreach • Completing the racial equity analysis, • Communications and messaging and a series of videos, presentations and handouts on various housing topics. Q: What are you looking for in terms of the pilot studies for middle housing? A: We are looking for communities that have done the policy work for middle housing. We can then hire a national level firm that develops model missing middle housing codes and design guidelines for cities of different sizes. Q: Our council isn't even aware of this need. Can we use the Commerce tech team to present on the need? A: yes! And we have provided slides on the grant program that local planners can use. MORE DETAIL ON WORKING WITH COMMUNITY-BASED ORGANIZATIONS (CBOs) Q: What are the parameters for subcontracting with CBOs? Are there certain eligibility requirements? Do they have to be based in the city? A: There are some guidelines for paying people to attend your meetings. We can find if there are state guidelines for working with CBOs. We will have to get back to you. Q: When we hear "CBO" — we hears a cultural identity group, NGO, etc. Is there something more specific or broad this is referring to? A: We will have to do more research to find out that answer. Q: Is it correct that we are not required to subcontract with community-based organizations, but applications that do include that aspect are prioritized? A: That is correct, subcontracting is not required, but consultation is certainly recommended. The proviso says that Commerce shall prioritize applicants who subcontract with multiple 99 community-based organizations that represent different vulnerable populations in overburdened communities, as defined in RCW 70A.02.010, that have traditionally been disparately impacted by planning and zoning policies and practices, to engage in eligible activities as described in (b) of this subsection. Q: Regarding CBO subcontracting funds, application instructions state, "Additional funding requests will be reviewed after the first round of applications are received." Is this above and beyond the base grant limits listed by city size (i.e. $100K for cities over 20K pop)? Yes. Q: Are there guidelines/limits for this additional CBO funding, and can you share that? There are no limits, but we put $20,000 in the example. We have heard that it can cost $2,000 to work with a community-based organization. So we thought about working with 10 groups. I think you would need to provide enough detail in your proposal to provide clear explanations about the improved engagement, and outcome based on how you would spend the extra money. Q: Should the additional funding for CBOs be explained and requested through the grant applications due June 9, or will there be a separate request period for that CBO funding? The request should be submitted as the same time. Q:Can you tell me more about Civic Spark Fellows to help with the work? CivicSpark is an AmeriCorps program operated by CivicWell (formerly the Local Government Commission) in California. Over the last seven years 500+ CivicSpark Fellows have contributed over 500,000 hours of support for hundreds of community resilience projects (e.g., climate action, affordable housing, mobility, and equitable community engagement) with over 250 public agencies. CivicSpark is coming to Washington in the Fall of 2022 and they are looking for local governments and organizations across the state who might be interested in hosting one or more AmeriCorps Fellows who will spend 11 months supporting local resilience projects including affordable housing. CivicSpark places highly motivated emerging leaders with local organizations for 11 -months to support research, planning, and implementation projects for community resilience. CivicSpark Fellows are AmeriCorps Members selected through a competitive national application process. Fellows have at minimum a college degree in a relevant field, as well as workplace and community service experience. Public agencies, state agencies, Tribes, and non-profit organizations can contract directly to host CivicSpark Fellows. To date, housing support projects have generally focused on priorities such as analysis of housing capacity and inventory, planning for increased housing supply, housing equity programs, and disaster recovery and rebuilding support. Applications are being accepted on a rolling basis, but they encourage interested applicants to apply in parallel with the Middle housing grant process (e.g. June 9). The local financial contribution is $29,000, which can be covered by the grant. For a bit more about the program, the background, and the process of getting involved, please see the attached flyer, visit the Washington Partner page, check out a recent MRSC Blog posting at Tapping the Power of Emerging Leaders for Climate Resilience or reach out directly to Kif Scheuer (kif@farallonstrategies.com). 100 2024-2044 Comprehensive Plan Update Middle Housing Grant Acceptance DETACHED SINGLE—FAMILY HOMES DUP LEX I. i •-11-11 HT1 d. COURTYARD BUNGALOW TPFO1LEX P X APARTMENT COJR T `w 1 — - - _ - - - 1`15 SING' MIDDLE-IDU51" TOWNHOUSE \ MID—RISE MJL"e'LEx LIVE/WORK Planning and Community Development Committee October 3, 2022 Middle Housing Grant • $130, 000 from WA Dept. of Commerce • Grant Requirements: — Complete a GMA-required racial equity analysis + develop anti -displacement policies in response — Analyze and consider adoption of policies and code language to allow "Middle Housing" on at least 30 percent (lots or area) of currently zoned single family (LDR). — Contract with local Community-based Organizations to ensure historically underrepresented interests are considered (this involvement is required by GMA) — Provide deliverables of draft language by June 30, 2023. 2024-2044 Comprehensive Plan Update: Middle Housing Grant Acceptance Planning and Community Development Committee October 3, 2022 Why is this Grant Available? • 2022 Legislature — Wanted to address Housing Affordability, Supply, and Choice — Considered, but did not pass, a mandatory requirement that all cities allow Middle Housing in current Single Family zones — It's anticipated that the legislature will take up the issue again in 2023. 2024-2044 Comprehensive Plan Update: Middle Housing Grant Acceptance Planning and Community Development Committee October 3, 2022 What is "Middle Housing"? • A range of modestly -sized buildings with multiple units — Duplexes through six-plexes, townhouses, courtyard apartments, cottage housing, and stacked flats. • Designed to be compatible in scale/form with detached single-family homes • Intended to provide: — Diversity of housing choice: form, affordability, neighborhood character — Ownership opportunities 2024-2044 Comprehensive Plan Update: Middle Housing Grant Acceptance Planning and Community Development Committee October 3, 2022 Examples Duplex, Stacked Fourplex, Stacked Courtyard Building 1The term "Missing Middle" Housing was created by Daniel Parolek / Image 0 Opticos Design, Inc. I For more information visit www. missingmiddlehousinq.com. 2024-2044 Comprehensive Plan Update: Middle Housing Grant Acceptance Planning and Community Development Committee October 3, 2022 Considerations • Pros — City is not mandated to adopt new zoning or standards for Middle Housing — Opportunity to evaluate Middle Housing question before possible legislative mandates — The grant funding will pay for some required Plan Update analysis and community coordination • Cons — Timeline is short (consultants tightly booked) — Community attitudes may be resistant to change 2024-2044 Comprehensive Plan Update: Middle Housing Grant Acceptance Planning and Community Development Committee October 3, 2022 Recommendation • Forward grant agreement to —the Committee of the Whole (10/10/22) for discussion, and —the Council Regular meeting (10/17/22) for approval. 2024-2044 Comprehensive Plan Update: Middle Housing Grant Acceptance Planning and Community Development Committee October 3, 2022 Questions? 2024-2044 Comprehensive Plan Update: Middle Housing Grant Acceptance Planning and Community Development Committee October 3, 2022 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes October3, 2022 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Kathy Hougardy, De'Sean Quinn Staff Present: Laurel Humphrey, Nora Gierloff, Nancy Eklund, Derek Speck Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. BUSINESS AGENDA A. Proposed 2023-2024 Budget: Urban Renewal (Fund 302) Staff provided an overview of the proposed budget. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. B. Resolution: Residential Rental Housing Biz. License & Inspection Program Fee Schedule Staff is seeking Council approval of a resolution setting an updated fee schedule for the Program. Committee Recommendation Unanimous approval. Forward to October 17, 2022 Regular Meeting Consent Agenda. C. Resolution: Consolidated Permit Fee Schedule Staff is seeking Council approval of a resolution adopting an updated consolidated permit fee schedule. Committee Recommendation Divided Recommendation with Councilmembers Delostrinos Johnson and Quinn in favor of removing the special permit fee for residential remodels up to $20,000 and Councilmember Hougardy in favor of retaining it. Forward to October 24, 2022 Committee of the Whole. D. Grant Agreement: Middle Housing Evaluation Staff is seeking Council approval to accept a $130,000 grant from the Washington Department of Commerce to support analysis for and development of the Comprehensive Plan including an exploration of allowing additional housing types in single family zones. Committee Recommendation Unanimous approval. Forward to October 10, 2022 Committee of the Whole. 11. MISCELLANEOUS The meeting adjourned at 6:40 p.m. CDJ Committee Chair Approval 109 110 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/10/22 MM 10/17/22 MM ITEM INFORMATION ITEM NO. 5.D. STAFF SPONSOR: 70EL BUSH ORIGINAL AGENDA DATE: 10/10/22 AGENDA ITEM TITLE Continuance of Microsoft Enterprise Agreement, City Contract 16-171 CATEGORY ® Discussion Mtg Date 10/10/22 ® Motion Mtg Date 10/17/22 Resolution Attg Date ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ® Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY TIS is seeking council authorization to amend contract 16-171, Microsoft Enterprise Subscription Services REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 9/26/22 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Technology & Innovation Services COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $443,882 AMOUNT BUDGETED $443,882 APPROPRIATION REQUIRED $ Fund Source: AS004012-546004 Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/10/22 MTG. DATE ATTACHMENTS 10/10/22 Informational Memorandum dated 9/7/22 Quote for Microsoft Enterprise Agreement City Contract 16-171 Minutes from the 9/26 Finance & Governance Committee meeting 10/17/22 111 112 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Joel Bush, Chief Technical Officer BY: Mike Marcum, Supervisor of Technical Operations CC: Mayor Ekberg DATE: 9/7/22 SUBJECT: Microsoft Enterprise Agreement ISSUE TIS is seeking Council authorization for a continuance of the Microsoft Enterprise Subscription Services, Enrollment Number 54182481, City contract 16-171. BACKGROUND The Microsoft Subscription Services are an integral part of City services and security. These services include the Microsoft 365 suite of products, to include Office, Security Services, Mobile Device Management, SharePoint, Teams and more. DISCUSSION Quote# 0722 -City o1-MSEA-YTH is included for Council discussion and spans a contract period of 3 years, from 12/1/22 — 11/30/25 FINANCIAL IMPACT Not to exceed $443,882 over 3 years, this is a TIS budgeted expense. RECOMMENDATION The Council is being asked to approve a continuance to this Microsoft contract and consider the item at the 10/10/22 Committee of the Whole meeting, then forward to the 10/17/22 consent Agenda, for approval. ATTACHMENTS Quote for Microsoft Agreement Contract 16-171 113 114 ■ Z Insight.'' City of Tukwila PRELIMINARY 9/20/2022 Page 1 of 1 Quotation: 0722 -City o1-MSEA-YTH Date: September 6, 2022 Enrollment: 54182481 Contract: 1510001361 Part Number Item Name Subscription Start Date: 12/1/2022 Subscription End Date: 11/30/2025 Program Offering Level Purchase Unit Purchase Period Pool Product Type Product Family Quantity Unit Price Extended Price Additional Products 7NQ-00292 9EA-00039 9EA-00278 SQL Server Standard Core ALng SA 2L Win Server DC Core ALng LSA 2L Win Server DC Core ALng SA 2L 9EM-00270 Win Server Standard Core ALng SA 2L Enterprise 6 Additional Product D 1 Year(s) Added at Signing Servers Software Assurance SQL Server Standard Core Enterprise 6 Additional Product D 1 Year() Added at Signing Servers License/Software Assurance Pack Win Server Datacenter Core Enterprise 6 Additional Product D 1 Year s) Added at Signing Servers Software Assurance Win Server Datacenter Core Enterprise 6 Additional Product D 1 Year() Added at Signing Servers Software Assurance I Win Server Standard Core ■ 6 $ 590.58 $ 3,543.48 12 $ 295.92 $ 3,551.04 32 $ 126.81 $ 4,057.92 8 $ 19.46 $ 155.68 Upfront: Part Number Enterprise Products AAD -34700 _ AAL -48033 Additional Products 12 Months Item Name M365 G3 Unified FSA GCC Sub Per User M365 85 FSA GCC Sub Per User 6QK-00001 Azure prepayment AAD -63092 M365 F3 Unified GCC Sub Per User 918-00004 M365 F5 Security GCC Sub Add-on M9T-00002 0365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB DDJ-00001 Power BI Pro GCC Sub Per User NYH-00001 Teams AC with Dial Out US/CA GCC Sub Add-on P3U-00001 Visio P2 GCC Sub Per User LML-00001 Yammer Enterprise GCC Sub Add-on To 0365 M365 F3 E5 01 Confidential. Program Offering 1 Level Purchase Unit Purchase Period Pool Product Type Annual Subtotal: $ 11,308.12 Product Family Quantity Term Price Extended Price Enterprise 6 Enterprise D 1 Month(s) Non -Specific Servers Monthly Subscriptions-VolumeLiceni M365 G3 Unified FSA GCC 270 $323.38 $ 87,312.60 Enterprise 6 Enterprise D 1 Month(s) Non -Specific Servers Monthly Subscriptions-VolumeLicenw M365 G5 FSA GCC I 8 $561.33 $ 4,490.64 Enterprise 6 Additional Product D 1 Month(s) Non -Specific Servers Monthly Subscriptions-VolumeLicenkAzure Monetary Commitment 1 $1,224.00 $ 1,224.00 Enterprise 6 Additional Product D 1 Month(s) Non -Specific Servers Monthly Subscriptions-VolumeLicen' M365 F3 Unified GCC 103 $83.60 $ 8,610.80 Enterprise 6 Additional Product D 1 Month(s) Non -Specific Servers Monthly Subscriptions-VolumeLicem M365 F5 Security GCC 103 $83.60 $ 8,610.80 Enterprise 6 Additional Product D 1 Month(s). Non -Specific Servers Monthly Subscriptions-VolumeLicere 0365 Extra File Storage GCC 5000 $2.20 $ 11,000.00 Enterprise 6 Additional Product D 1 Month(s) Non -Specific Servers Monthly Subscriptions-VolumeLiceni Power BI Pro GCC 5 $91.43 $ 457.15 Enterprise 6 Additional Product D 1 Month(s) Non -Specific Servers Montes Subscriptions-VolumeLicemTeams AC with Dial Out US/CA GCC 373 $0.00 $ - Enterprise 6 Additional Product D 1 Month(s) Non -Specific Applications Monthly Subscriptions-VolumeLicem Visio P2 GCC 10 $137.33 $ 1,373.30 Enterprise 6 Additional Product D I1 Month(s) Non -Specific Servers _ Monthly Subscriptions-VolumeLicewYammer Enterprise GCC 430 $0.00 $ - 12 Month Subtotal: $ 123,079.29 Year One Total: $ 134,387.41 Year Two Total: $ 134,387.41 Year Three Total: $ 134,387.41 3 Year Grand Total: $ 403,162.23 EA At Signing Thank you for the opportunity to quote. 116 16-171(a) Council Approval 12/9/19 EN POINTE TECHNOLOGIES A PCM Company EA Renewal Quote:Cit of Tukwila Quote EP111819 Price each of the 3 years Annual Price Year over Year Once , 7C fyl, ,f rf ✓ /r,r:;' �.5°Imb'd'�.f"lr��.�'w.��a�ur,<itiJ`!r,fvrJ�S'�'��a'u�rXa.�'�i,rt�m69�1 �✓"�?a^. ��`,"5��1! AAA -11924 . ru''I Jww�ftai�`�. w,�,�„r}irY 330 rl�l,✓��,�`��„�! $ 182.21 , �a.�r'�,w�,'�,'�i�,��. $ 60,129.30 se. tw,Y„ ' ,r' $ 60,129.30 '�J�rr�G.�'N $ 60,129.30 0365GovE3fromSA ShrdSvr ALNG SubsVL MVL PerUsr 0365GCCE1 ShrdSvr ALNG SubsVL MVL PerUsr U4S-00002 100 $ 77.71 $ 7,771.00 $ 7,771.00 $ 7,771.00 AudioConfGCC ShrdSvr ALNG SubsVL MVL PerUsr LK3-00001 70 $ 42.87 $ 3,000.90 $ 3,000.90 $ 3,000.90 AzureMonetaryCommit ShrdSvr ALNG SubsVL MVL Commit 6QK-00001 1 $ 1,218.00 $ 1,218.00 $ 1,218.00 $ 1,218.00 AzureMntryCmmtmntG ShrdSvr ALNG SubsVL MVL Commit Provisior J5U-00004 1 $ - $ - $ - $ WINENTALNG SA MVL Pltfrm KV3-00353 330 $ 42.26 $ 13,945.80 $ 13,945.80 $ 13,945.80 ECALBridge0365FromSA ALNG SubsVL MVL Pitfrm PerUsr AAA -12436 330 $ 33.25 $ 10,972.50 $ 10,972.50 $ 10,972.50 SysCtrStdCore ALNG SA MVL 2Lic CoreLic 9EN-00198 8 $ 18.03 $ 144.24 $ 144.24 $ 144.24 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic 7NQ-00292 2 $ 587.69 $ 1,175.38 $ 1,175.38 $ 1,175.38 SysCtrDatactrCore ALNG SA MVL 2Lic Corelic 9EP-00208 16 $ 49.21 $ 787.36 $ 787.36 $ 787.36 VisioOnlnP2GCC ShrdSvr ALNG SubsVL MVL PerUsr P3U-00001 9 $ 136.66 $ 1,229.94 $ 1,229.94 $ 1,229.94 VDA ALNG SubsVL MVL Pltfrm PerDvc 4ZF-00033 10 $ 90.01 $ 900.10 $ 900.10 $ 900.10 WinSvrDCCore ALNG SA MVL 2Lic CoreLic 9EA-00278 32 $ 126.18 $ 4,037.76 $ 4,037.76 $ 4,037.76 WinSvrSTDCore ALNG SA MVL 2Lic CoreLic 9EM-00270 8 $ 18.03 $ 144.24 $ 144.24 $ 144.24 0365XtraFileStrgGCC Next ShrdSvr ALNG SubsVL MVL PerUsr M9T-00002 5000 $ 2.19 $ 10,950.00 $ 10,950.00 $ 10,950.00 0 $ - $ - $ - $ - $ 116,406.52 $ 116,406.52 $ 116,406.52 CITY OF TUKWILA Allan Ekberg, Mayo APPROVED AS TO FORM Office the City Att n s 117 118 Microsoft Program Signature Form MBA/MBSA number Agreement number 01E73965 16-171 Council Approval 12/12/16 Volume -Licensing 000-jorob-s-1587 Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here, or listed below as new. For the purposes of this form, "Customer" can mean the signing entity, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate si• nin. , as of the effective date identified below. Contract Document Enterprise Enrollment (Indirect) X20-10634 Number or Code Enterprise Amendment CSD (New) Product Selection Form 0548038.002 PSF By signing below, Customer and the Microsoft Affifate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents. Customer Name of Enti • - : gal . me' Signature* Printed First an st me* /9//44 / Printed Title ° Signature Date* ,:12.1.1 140_1 th:ir; /(e&4 o•— ��el C.rt Tax ID qr- 400/x•, * indicates required field Microsoft Affiliate Microsoft Corporation Signature Printed First and Last Name Printed Title Signature Date (date Microsoft Affiliate countersigns) Agreement Effective Date (may be different than Microsoft's signature date) is -f- 04 2 0(6-;(14.L �I Microsoft Program Signature Form MBA/MBSA number Agreement number 01E73965 Volume Licensing 000 jorob-s-1587 Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here, or listed below as new. For the purposes of this form, "Customer" can mean the signing entity, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate si• ninas of the effective date identified below. Contract Document Enterprise Enrollment (tndirec Enterprise Amendment X20-10634 CSD (New) Number or Code Product Selection Form 0548038.0023SF By signing below, Customer and the Microsoft Affil ate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents. Customer Signature* Printed First and Last Name* Joseph Todd Printed Title Director and CIO Signature Date* 1 / / 2/-/. 44111111111, xe eZ^d Cr0 Name of Entity (must be legal entity name)* City of Tukwila, Tax ID qr-4oa Sti * indicates required field Microsoft Affiliate Microsoft Corporatitln Signature VgAt Printed First and Last None Printed Title Signature Date (date Microsoft Affiliate countersigns) Agreement Effective Date (niay be different than Microsoft's signature date) tv cro50 M erosoft Corporatio® DEC 0 5 2016 Venessa Johnson Duly Authorized on behalf of Microsoft Corporation r M/20' tb ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Aug2014) Page 1 of 2 119 LI l Same as primary contact (default if no information is provided below, even if the box is not checked). Contact name* First Joseph Last Todd Contact email address* Joseph.Todd@TukwilaWA.gov Street address* 6200 Sounthcenter Blvd City* Tukwila State/Province* WA Postal code* 98188-2544- (For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 206-433-7150 Language preference. Choose the language for notices. English } ❑ This contact is a third party (not the Enrolled Affiliate). Warning: This 'cor tact receives personally identifiable information of the Customer and its Affiliates. * indicates required fields s; c. Online Services Manager. This contact is authorized to manage.the,Online Services ordered under the Enrollment and (for applicable Online Services) to_add'or `reassign Licenses and step-up prior to a true-up order. e` ❑ Same as notices contact and Online Administrator,(default if no information is provided below, even if box is not checked) Contact name*: First Joseph Last Todd Contact email address* Joseph.Todd@TukwilaWA.gov, Phone* 206-433-7150 ` ❑ This contact is from a third party orgariizationw(not he entity). Warning: This contact receives personally identifiable information of the entity. * indicates required fields d. Reseller information. Reseller contact for this Enrollment is: Reseller company name* SoftwareONE, Inc. Street address (PO boxes will-not be accepted)* 20875 Crossroads Circle, Suite 1 City* Waukesha State/Province* WI Postal code* 53186-40934 Country* United States — Contact name*,MS*-Admin Phone* 262-317-5555 Contact enail1;address* ms-admin.us@softwareone.com * indicates required fields By signing., below, the Reseller identified above confirms that all information provided in this "Enrollmentis correct. Signature* Printed name* Printed title* Date* * indicates required fields Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the EA2016EnrGov(US)SLG(ENG)(Nov2016) 120 Page 9 of 10 Document X20-10634 Optional 2nd Customer signature or Outsourcer signature (if applicable) Customer Name of Entity (must be legal entity name)* City of Tukwila Signature* Printed First and Last Name* Printed Title Signature Date* * indicates required field Outsourcer Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* * indicates required field If Customer requires physical media, additional contacts, or is reporting multiple previous Enrollments, include the appropriate form(s) with this signature form. After this signature form is signed by the Customer, send it and the Contract Documents to Customer's channel partner or Microsoft account manager, who must submit them to the following address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation copy. Microsoft Corporation Dept. 551, Volume Licensing 6100 Neil Road, Suite 210 Reno, Nevada 89511-1137 USA 121 131.1 Microsoft Enterprise Enrollment Enterprise Enrollment number (Microsoft to complete) Previous Enrollment number (Reseller to complete) 78090401 8940112 Volume Licensing State and Local Framework ID (if applicable) This Enrollment must be attached to a signature form to be valid. This Microsoft Enterprise Enrollment is entered into between the entities as identified the signature form as of the effective date. Enrolled Affiliate represents and warrants it is the same:Customer,'or an Affiliate of the Customer, that entered into the Enterprise Agreement identified on the program signature form. This Enrollment consists of: (1) these terms and conditions, (2) the ter s of the Enterprise Agreement identified on the signature form, (3) the Product Selection Form, (4)t e` Product Terms, (5) the Online Services Terms, (6) any Supplemental Contact Information Form, Previous,Agreement/Enrollment form, and other forms that may be required, and (7) any order submitted;underythis Enrollment. This Enrollment may only be entered into under a 2011 or later Enterprise Agr4ment. �By entering into this Enrollment, Enrolled Affiliate agrees to be bound by the terms and conditions.,oNtthe Enterprise Agreement. All terms used but not defined are located at http://,wwwSlicrosoft.com/licensing/contracts. In the event of any conflict the terms of this Agreement control. (( Effective date. If Enrolled Affiliate is renewing Software/Assurance or Subscription Licenses from one or more previous Enrollments or agreements, then the effective date will be the day after the first prior Enrollment or agreement expires or terminates\ If this Enrollment is renewed, the effective date of the renewal term will be the day after the Expiation'IDate of the initial term. Otherwise, the effective date will be the date this Enrollment is accepteddby'`Microsoft. Any reference to "anniversary date" refers to the anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in effect. Term. The initial term of this`'I`nrollment will expire on the last day of the month, 36 full calendar months from the effective date 'of theinitialiterm. The renewal term will expire 36 full calendar months after the effective date of the renewal�t 1. ,Definitions. \ Terms,used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The following definitions are used in this Enrollment: "Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. "Community" means the community consisting of one or more of the following: (1) a Government, (2) an Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject to Government regulations for which Customer determines and Microsoft agrees that the use of Government Community Cloud Services is appropriate to meet Customer's regulatory requirements. Terms and Conditions EA2016EnrGov(US)SLG(ENG)(Nov2016) 122 Page 1 of 10 Document X20-10634 Membership in the Community is ultimately at Microsoft's discretion, which may vary by Government Community Cloud Service. "Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are treated as Online Services, except as noted. "Enterprise Product" means any Desktop Platform Product that Microsoft designates as an Enterprise Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products must be licensed for all Qualified Devices and Qualified Users on an Enterprise -wide basis under this program. "Expiration Date" means the date upon which the Enrollment expires. "Federal Agency" means a bureau, office, agency, department or other entity of the United States Government. "Government" means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental capacity. "Government Community Cloud Services" means Microsoft Online Services that are provisioned in Microsoft's multi -tenant data centers for exclusive use by or for the Community and offered in accordance with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft Online Services that are Government Community Cloud Services are designated as such in the Use Rights and Product Terms. "Industry Device" (also known as line of business device) means any device that: (1) is not useable in its deployed configuration as a general purpose personal computing device (such as a personal computer), a multi -function server, or a commercially viable substitute for one of these systems; and (2) only employs an industry or task -specific software program (e.g. a computer-aided design program used by an architect or a point of sale program) ("Industry Program"). The device may include features and functions derived from Microsoft software or third -party software. If the device performs desktop functions (such as email, word processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program functionality; and (2) must be technically integrated with the Industry Program or employ technically enforced policies or architecture to operate only when used with the Industry Program functionality. "Managed Device" means any device on which any Affiliate in the Enterprise directly or indirectly controls one or more operating system environments. Examples of Managed Devices can be found in the Product Terms. "Qualified Device" means any device that is used by or for the benefit of Enrolled Affiliate's Enterprise and is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access a virtual desktop infrastructure ("VDI"). Qualified Devices do not include any device that is: (1) designated as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is used by or for the benefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of Enterprise Products or Online Services the Enrolled Affiliate has selected. "Qualified User" means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access License or any Enterprise Online Service. It does not include a person who accesses server software or an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms. "Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engaged by an Enrolled Affiliate to provide pre- and post -transaction assistance related to this agreement; "Reserved License" means for an Online Service identified as eligible for true -ups in the Product Terms, the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service available for activation. EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 2 of 10 Document X20-10634 123 "State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any United States county, borough, commonwealth, city, municipality, town, township, special purpose district, or other similar type of governmental instrumentality established by the laws of Customer's state and located within Customer's state's jurisdiction and geographic boundaries. "Tribal Entity" means a federally -recognized tribal entity performing tribal governmental functions and eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian tribe. "Use Rights" means, with respect to any licensing program, the use rights or terms of service for each Product and version published for that licensing program at the Volume Licensing Site. The :Use Rights supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a Product. The Use Rights for Software are published by Microsoft in the Product Terms. The Use Rights for Online Services are published in the Online Services Terms. "Volume Licensing Site" means http://www.microsoft.com/licensing/contracts or a successor site. 2. Order requirements. a. Minimum order requirements. Enrolled Affiliate's Enterprise must have a minimum of 250 Qualified Users or Qualified Devices. The initial order mustinclude 'at least 250 Licenses for rte Enterprise Products or Enterprise Online Services. r ° (i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all Qualified Users or Qualified Devices, depending on}the-License Type, with one or more Enterprise Products or a mix of Enterprise\Products and the corresponding Enterprise Online Services (as long as all Qualified Devices not covered by a License are only used by users covered with a user License). jr> (ii) Enterprise Online Services only. _If no Enterprise Product is ordered, then Enrolled Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online Services. `1 ` . F., cam, . b. Additional Products. .,Upon satisfying the minimum order requirements above, Enrolled Affiliate may order Additional Products; c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has more restrictive use rights than the version that is current at the start of the applicable initial or renewal term of ,the En'rollrrient, those more restrictive use rights will not apply to Enrolled Affiliate's use of that Product during that term. d. Country of,usage.-sEnrolled Affiliate must specify the countries where Licenses will be used on its initial order and on any additional orders. e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United States: Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be `�\F(s bmitted-,to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Reseller based on those terms. Throughout this Agreement the term "price" refers to reference price. Resellers and other third parties do not have authority to bind or impose any obligation or liability on Microsoft. f. Adding Products. (i) Adding new Products not previously ordered. New Enterprise Products or Enterprise Online Services may be added at any time by contacting a Microsoft Account Manager or Reseller. New Additional Products, other than Online Services, may be used if an order is placed in the month the Product is first used. For Additional Products that are Online Services, an initial order for the Online Service is required prior to use. EA2016EnrGov(US)SLG(ENG)(Nov2016) 124 Page 3 of 10 Document X20-10634 g• (ii) Adding Licenses for previously ordered Products. Additional Licenses for previously ordered Products other than Online Services may be added at any time but must be included in the next true -up order. Additional Licenses for Online Services must be ordered prior to use, unless the Online Services are (1) identified as eligible for true -up in the Product Terms or (2) included as part of other Licenses. True -up requirements. Enrolled Affiliate must submit an annual true -up order that accounts for any changes since the initial order or last order. If there are no changes, then an update statement must be submitted instead of a true -up order. (i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the number of Qualified Devices and Qualified Users (if ordering user -based Licenses);at the time the true -up order is placed and must order additional Licenses for all Qualified Devices and Qualified Users that are not already covered by existing Licenses, including any Enterprise Online Services. (ii) Additional Products. For Additional Products that have been previously ordered under this Enrollment, Enrolled Affiliate must determine the maximum number of Additional Products used since the latter of the initial order, the last, true-up..order, or the prior anniversary date and submit a true -up order that accounts for any increase. (iii) Online Services. For Online Services identified as eligible for true -up in the Product Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to use and payment may be deferred until the next true -up order. Microsoft will provide a report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its Reseller. Reserved Licenses will be invoiced retroactively to the month in which they were ordered. (iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of Subscription Licenses at the Enrollment 'anniversary date on a prospective basis if permitted in the Product Terms, as follows: 1) For Subscription Licenses that are part of an Enterprise -wide purchase, Licenses may be reduced if the total quantity of Licenses and Software Assurance for an applicable group meets or,exceeds"the quantity of Qualified Devices and Qualified Users (if ordering user -based Licenses) identified on the Product Selection Form, and includes any additional Qualified, Devices and Qualified Users added in any prior true -up orders. Step-up Licenses do riot count towards this total count. 2) For. Enterprise Online Services that are not a part of an Enterprise -wide purchase, Licenses . can'be reduced as long as the initial order minimum requirements are maintained. 3) c•For Additional Products available as Subscription Licenses, Enrolled Affiliate may reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate's use of the applicable Subscription License will be cancelled. Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true -up order Enrollment anniversary date and effective as of such date. (v) Update statement. An update statement must be submitted instead of a true -up order if, since the initial order or last true -up order, Enrolled Affiliate's Enterprise: (1) has not changed the number of Qualified Devices and Qualified Users licensed with Enterprise Products or Enterprise Online Services; and (2) has not increased its usage of Additional Products. This update statement must be signed by Enrolled Affiliate's authorized representative. (vi) True -up order period. The true -up order or update statement must be received by Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third - year true -up order or update statement is due within 30 days prior to the Expiration Date, and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 4 of 10 Document X20-10634 125 may submit true -up orders more often to account for increases in Product usage, but an annual true -up order or update statement must still be submitted during the annual order period. (vii)Late true -up order. If the true -up order or update statement is not received when due, Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and Subscription License reductions cannot be reported until the following Enrollment anniversary date (or at Enrollment renewal, as applicable). h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate may step-up to a higher edition or suite as follows: (i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to the true -up process. (ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up initially by following the process described in the Section titled "Adding new -Products not previously ordered," then for additional step-up Licenses, by ;following the true -up order process. i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents submitted with or under this Enrollment, by providing notice by email and a reasonable opportunity for Enrolled Affiliate to object to the correction: Clerical errors include minor mistakes, unintentional additions and omissions. This provision does not apply to material terms, such as the identity, quantity or price of a Product ordered. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance with this Enrollment as set forth in the Enterprise Agreement. J. 3. Pricing. a. Price Levels. For both the initial ,and any -renewal term Enrolled Affiliate's Price Level for all Products ordered under this Enrollment will be Level "D" throughout the term of the Enrollment. b. Setting Prices. Enrolled Affiliate's -prices for each Product or Service will be established by its Reseller. Except for Online. Services designated in the Product Terms as being exempt from fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level, Microsoft's prices for Resellers for each Product or Service ordered will be fixed throughout the applicable initial or renewal Enrollment term. Microsoft's prices to Resellers are reestablished at the beginning 'of the renewal term. 4. Payment terms. For the initial or renewal order, Enrolled Affiliate may pay upfront or elect to spread its payments over the applicable Enrollment term. If an upfront payment is elected, Microsoft will invoice Enrolled Affiliate's Reseller in full upon acceptance of this Enrollment. If spread payments are elected, unless indicated otherwise, 'Microsoft will invoice Enrolled Affiliate's Reseller in three equal annual installments. The first installment Wine invoiced upon Microsoft's acceptance of this Enrollment and remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and upfront for all other Licenses. 5. End of Enrollment term and termination. a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses for Products it has used but has not previously submitted an order, except as otherwise provided in this Enrollment. EA2016EnrGov(US)SLG(ENG)(Nov2016) 126 Page 5 of 10 Document X20-10634 b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew Products by renewing this Enrollment for one additional 36 -month term or by signing a new Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal. Microsoft may make changes to this program that will make it necessary for Customer and its Enrolled Affiliates to enter into new agreements and Enrollments at renewal. c. If Enrolled Affiliate elects not to renew. (i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Assurance later without first acquiring a new License with Software Assurance. (ii) Online Services eligible for an Extended Term. For Online Services identified as eligible for an Extended Term in the Product Terms, the following options are available at the end of the Enrollment initial or renewal term. 1) Extended Term. Licenses for Online Services will automatically expire in accordance with the terms of the Enrollment. An extended term feature that allows Online Services to continue month-to-month ("Extended Term") for up to one year; unless designated in the Product Terms to continue until cancelled, is available. During the Extended Term, Online Services will be invoiced monthly at the then -current published price as of the Expiration Date plus a 3% administrative fee. If Enrolled Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft at least 30 days prior to the Expiration Date. 2) Cancellation during Extended Term. At any time during the first year of the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a notice of cancellation to Microsoft for each Online Service. Thereafter, either party may terminate the Extended Term by,providing the other with a notice of cancellation for each Online Service. Cancellation will be effective at the end of the month following 30 days after Microsoft has,received or issued the notice. (iii) Subscription Licenses and Online Services not eligible for an Extended Term. If Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as of the Expiration Date. Any associated media must be uninstalled and destroyed and Enrolled Affiliate's Enterprise must discontinue use. Microsoft may request written certification to verify compliance. d. Termination for cause. Any termination for cause of this Enrollment will be subject to the "Termination for cause" section of the Agreement. In addition, it shall be a breach of this Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government Community Cloud Services fails to meet and maintain the conditions of membership in the definition of Community. e. Early termination. Any early termination of this Enrollment will be subject to the "Early Termination" Section of the Enterprise Agreement. For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid in advance for the period after termination. 6. Government Community Cloud. a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use Government Community Cloud Services solely in its capacity as a member of the Community and, for eligible Government Community Cloud Services, for the benefit of end users that are members of the Community. Use of Government Community Cloud Services by an entity that is not a member of the Community or to provide services to non -Community members is strictly EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 6 of 10 Document X20-10634 127 prohibited and could result in termination of Enrolled Affiliate's license(s) for Government Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community members may use Government Community Cloud Services. b. AH terms and conditions applicable to non -Government Community Cloud Services also apply to their corresponding Government Community Cloud Services, except as otherwise noted in the Use Rights, Product Terms, and this Enrollment. c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and corresponding non -Government Community Cloud Services in the same domain. d. Use Rights for Government Community Cloud Services. For Government Community Cloud Services, notwithstanding anything to the contrary in the Use Rights: (i) Government Community Cloud Services will be offered only within the UnitedStates. (ii) Additional European Terms, as set forth in the Use Rights, will not apply. ; (iii) References to geographic areas in the Use Rights with respect to the location of Customer Data at rest, as set forth in the Use Rights, refer only to the United States. EA2016EnrGov(US)SLG(ENG)(Nov2016) 128 Page 7 of 10 Document X20-10634 Enrollment Details 1. Enrolled Affiliate's Enterprise. a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate's Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities. Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the Enterprise to include the largest number of Affiliates: El Enrolled Affiliate only D Enrolled Affiliate and all Affiliates ❑ Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included if fewer than all Affiliates are to be included in the Enterprise): ❑ Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded: b. Please indicate whether the Enrolled Affiliate's Enterprise will include all new Affiliates acquired after the start of this Enrollment: Exclude future Affiliates. 2. Contact information. Each party will notify the other in writing if any of the information in the following contact information page(s) changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties that help administer this Enrollment. The personal information provided in connection with this Enrollment will be used and protected - in accordance with the privacy statement available at https://www.microsoft.com/licensina/servicecenter a. Primary contact. This,contact is the primary contact for the Enrollment from within Enrolled Affiliate's Enterprise. This -.contact is also an Online Administrator for the Volume Licensing Service Center and may grant online access to others. The primary contact will be the default contact for all purposes unless separate contacts are identified for specific purposes Name of entity (must be legal entity name)* City of Tukwila Contact name* First Joseph Last Todd Contact email address* Joseph.Todd@TukwilaWA.gov Street address* 6200 Sounthcenter Blvd City* Tukwila State/Province* WA Postal code* 98188 -2544 - (For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 206-433-7150 Tax ID * indicates required fields b. Notices contact and Online Administrator. This contact (1) receives the contractual notices, (2) is the Online Administrator for the Volume Licensing Service Center and may grant online access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies, including adding or reassigning Licenses and stepping -up prior to a true -up order. EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 8 of 10 Document X20-10634 129 other party using a form provided by Microsoft at least 90 days prior to the date on which the change is to take effect. e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental Contact Information form. Otherwise, the notices contact and Online Administrator remains the default. (i) Additional notices contact (ii) Software Assurance manager (iii) Subscriptions manager (iv) Customer Support Manager (CSM) contact 3. Financing elections. Is a purchase under this Enrollment being financed through MS Financing? D Yes, 0 No. . If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to finance any associated taxes, it must pay these taxes directly to Microsoft. 'f EA2016EnrGov(US)SLG(ENG)(Nov2016) 130 Page 10 of 10 Document X20-10634 JFJ Microsoft Amendment to Contract Documents Enrollment Number Microsoft to Complete Volume Licensing 000-jorob-s-1587 This amendment ("Amendment") is entered into between the parties identified on the attached program signature form. It amends the Enrollment or Agreement identified above. All terms used but not defined in this Amendment will have the same meanings provided in that Enrollment or Agreement. Enterprise Enrollment Yammer for GCC Amendment ID M318 This amendment ("Amendment") is entered into between the parties identified on the signature form for the enrollment identified above ("Enrollment"). All terms used but not defined in this Amendment will have the same meanings provided in the Enrollment. The parties agree that the Enrollment is amended as follows: .4.f^ y, ; 1. Defined terms.: N. .t "Yammer Enterprise" means the multi -tenant service offering, Yammer Enterprise,'as described in the ` W,4 1 - "' .-r S .. Product Terms. ' - ' .dam �. • a� _ , .1• . ,,,': +� '' .°, . n r- f,' ..' ;tom ,� ?_ : ) . , "1-1' �` ' ' -: ~ 2. Additional Righ'ts,toYammer Enterprise. - --4,;-,..,,, 1 = Customer or Enrolled Affiliate has purchased,user subscription licenses ("USLs") under the Enrollment for at least one of the following Office 365 for Govern`nient offerings ("Qualifying`Office 365-G Suites"). o • Office 365 Government El (formerly G1) • Office 365 Government E3 (formerly G3) • Office 365'Government E4 (formerly G4) rollowingyits_e ex cution of this Amendment, each of Enrolled'Affiliate's users,assigned to a USL for a (Qualifying Office 365-G Suite is entitled to use Yammer. -Enterprise for' the - duration , of,the USL subscription term, at no additional cost, subjecfto the terms and conditions ofthis amendment. Enrolled Affiliate may also purchase Yammer Enterprise USLs from its Reseller, for its other users who are not licenses for a Qualifying Office 365-G Suite, by ordering additional Yammer Enterprise USLs at the then -current price for such USLs. Enrolled Affiliate may not assign any Yammer Enterprise USLs provided at no additional cost under this Amendment to any users that are not assigned to a Qualifying Office 365-G Suite. Microsoft's provision of Yammer Enterprise under the Enrollment will be subject solely to the terms of the Enrollment, Agreement, Online Services Terms and Product Terms that are applicable to Yammer Enterprise, except as otherwise provided in this Amendment. Yammer Enterprise is provided in a "public cloud," not in a "community cloud," as such terms are defined in NIST Special Publication 800-145. It is neither part of, nor a component of, Office 365 for Government. In the event that Microsoft integrates Yammer Enterprise features or functionality into any Office 365 for Government Online Service, Microsoft makes no representation or warranty that Enrolled Affiliate will be able to migrate its Customer Data from Yammer Enterprise to Office 365 for Government, nor that any such migration (if possible) will be performed by Microsoft at no cost. AmendmentApp v3.5 M318;M97 B Page 1 of 3 131 In order to provide Yammer Enterprise to eligible users of Qualifying Office 365-G Suites at no additional cost as set forth above, Microsoft will invoice Enrolled Affiliate's Reseller for the applicable SKU at $0, for a quantity of Yammer Enterprise not to exceed, in aggregate, the total number of Licenses Enrolled Affiliate has purchased for Office 365-G Suites. Enrolled Affiliate may be required to issue a purchase order to its Reseller for this. In the event that Enrolled Affiliate adds more USLs for Qualifying Office 365-G Suites to its Enterprise during the remainder of the Enrollment's term, it may request additional Yammer Enterprise USLs for the users of such Suite USLs, but will not be entitled to any credit or refund for amounts paid for Yammer Enterprise USLs for any such users before they became licensed for Qualifying Office 365-G Suites. Such addition may require Enrolled Affiliate to execute an additional Amendment, which will be consistent with the terms and conditions of this Amendment. It is the intent of Microsoft that the terms of this amendment, and the provision of Yammer Enterprise at $0 (for the limited purpose set forth above), be in compliance with all applicable federal, state and local laws and regulations. All Products are provided under this Amendment for the sole use and benefit of Enrolled Affiliate for its government functions only, and are not provided for use by or personal benefit of any government employees. This Amendment shall automatically terminate upon any termination or expiration of the Enrollment. In addition, Microsoft shall have the right to immediately terminate this Amendment in the event Customer breaches any obligation in this Amendment. Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above, this Amendment shall control. •i r ,rte �� r :.�. •�.,,. ��,�. ».. _'{ - , , rT � �'. , X� �� pcri J � , • ,� x.. ♦a 0 tires 1 ` ---....''''.-.----.:."':..='.. • AmendmentApp v3.5 M318;M97 B Page 2 of 3 132 Enterprise Enrollment (Indirect) Invoice for Quoted Price Amendment ID M97 Notwithstanding anything to the contrary or in addition to any terms in the Enrollment, the Enrollment is hereby amended to add the following paragraph: The price quoted to Enrolled Affiliate's Reseller is a fixed price based on an estimated order submission date. Microsoft will invoice Enrolled Affiliate's Reseller based on this fixed price quote. If this order is submitted later than the estimated order submission date, Enrolled Affiliate's Reseller will be charged for net new Monthly Subscriptions (including Online Services) for the period during which these services were not provided. Pricing to Enrolled Affiliate is agreed between Enrolled Affiliate and Enrolled Affiliate's Reseller. Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above, this Amendment shall control. Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above, this Amendment shall control. ri This Amendment must be attached to a signature form to be valid. Microsoft Internal Use OnI : y EnrAmend(Yammer,for GCC)(VWV)(ENG)(JuI2015) - M318 \B EnrAmend(Ind)(InvoiceforQuotedPrice)(1N\N)(ENG)(Apr2016),. C r^r AmendmentApp v3.5 M318;M97 M97 B Page 3 of 3 B 133 Ba Microsoft Volume Licensing Previous Enrollment(s)/Agreement(s) Form Entity Name: City of Tukwila Contract that this form is attached to: State Local Government For the purposes of this form, "entity" can mean the signing entity, Customer, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s), and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above. a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers to this new contract. Entity shall ensure that each MSDN subscriber transferred is either properly licensed under the new contract or is removed. b. Entity may select below only one previous contract from which to transfer the Software Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the program codes, to this new contract. c. An Open License cannot be used to transfer either the SA Benefit details or MSDN subscribers. d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services will be the effective date of the new contract (or SA coverage period for Select Plus). e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online Services in the appropriate fields of the new contract. Enrollment/Agreement/ Purchasing Account/Affiliate Registration Description Standard Enrollment Enrollment/Agreement/ Purchasing Account/Affiliate Registration Public Customer Number 8940112 Transfer Transfer SA Benefit MSDN Contact Subscribers X X 134 135 ,s f wa re NE in V' f ......0.111100111.0111.1.10111.11110111110P Software Quote Quoted by Jan Edwards, Software One, 20875 Crossroads Circle Ste 1, Waukesha, WI 53186-4093 Phone 406-295-4548 'anice.edwards • softwareone.com Quoted to: City of Tukwila Date 11/29/2016 MS EA Renewal Important: Please provide the email address of the recipient designated to receive a Software One "order confirmation" Quantity Part # Description Unit Price Ext. Price 430 AAA -12436 ECALBrdgO365FSA Aing MonthlySub Platform Per User $ 28.75 $ 12,362.97 430 AAA -11924 O365GovE3fromSA ShrdSvr ALNG SubsVL MVL PerUsr $ 154.32 $ 66,357.60 1 J5U-00004 AzureMntryCmmtmntG ShrdSvr ALNG SubsVL MVL Commit Provision $ - $ - 330 KV3-00353 WINENT ALNG SA MVL Pltfrm $ 35.56 $ 11,734.99 10 4ZF-00033 VDA ALNG SubsVL MVL Pltfrm PerDvc $ 59.77 $ 597.72 2 7NQ-00292 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic $ 578.97 $ 1,157.94 16 9EP-00208 SysCtrDatactrCore ALNG SA MVL 2Lic CoreLic $ 48.52 $ 776.35 8 9EN-00198 SysCtrStdCore ALNG SA MVL 2Lic CoreLic $ 18.09 $ 144.72 24 9EA-00278 WinSvrDCCore ALNG SA MVL 2Lic CoreLic $ 125.00 $ 3,000.00 8 9EA-00279 WinSvrDCCore ALNG SASU MVL 2Lic WinSvrStdCore CoreLic $ 248.36 $ 1,986.92 16 9EM-00270 WinSvrSTDCore ALNG SA MVL 2Lic CoreLic $ 18.09 $ 289.44 430 7LU-00002 YammerEnt ShrdSvr ALNG SubsVL MVL PerUsr $ - $ - $ $ Product -total $ 98,408.65 Sub -Total $ 98,408.65 Tax Need to add WA Sales Tax $ - Shipping No Charge Total $ 98,408.65 135 Pass-Through Warranty and Other Rights. As a reseller, end-user warranties and liabilities (with respect to any third party software products provided by Software One) shall be provided as a pass-through from the manufacturer of such products. All software products are subject to the license agreement of the applicable software supplier, as provided with the software packaging or in the software at time of shipment. Software One provides no independent warranties, indemnities or liabilities. Public Sector Disclosure: Software One may receive incentive fees for public sector EA transactions. 136 Enterprise Enrollment Product Selection Form Proposal ID 0548038.002 Language: English (United States) Microsoft I Volume Licensing Enrollment Number Enrolled Affiliate's Enterprise Products and Enterprise Online Services summary for the initial order: Profile Qualified Devices Qualified Users Device / User Ratio Enterprise Product Platform CAL Licensing Model Enterprise 340 430 0.8 Yes User Licenses Products Enterprise Quantity Office 365 Plans Office 365 Plan E3 USL 430 Client Access License (CAL) Enterprise CAL ECAL Bridge for Office 365 From SA 430 Windows Desktop Windows Enterprise OS Upgrade 330 Windows VDA 10 Enrolled Affiliate's Product Quantities: Price Group 1 2 3 4 Enterprise Products Office Professional Plus + Office 365 ProPlus + Office 365 (Plans E3, E4 and E5) + Secure Productive Enterprise Client Access License + Office 365 (Plans El, E3, E4 and E5) + Secure Productive Enterprise Client Access License + Windows Intune + EMS USL + Secure Productive Enterprise Win E3 + Win E5 + Win VDA + Secure Productive Enterprise Quantity 430 430 0 340 Enrolled Affiliate's Price Level: Product Offering / Pool Price Level Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Groups 1 through 4. D Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 1. D Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Group 2 or 3. D Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 4. D EA-EASProdSelForm(WW)(ENG) Page 1 of 2 MS Quote 137 Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing NOTES Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based upon the quantity to price level mapping below: Quantity of Licenses and Software Assurance Price Level 2,399 and below A 2,400 to 5,999 B 6,000 to 14,999 C 15,000 and above D Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be purchased. Note 2: Unless otherwise indicated in associated Agreement documents, the CAL selection must be the same across the Enterprise for each Profile. Note 3: Enrolled Affiliate acknowledges that in order to use a third party to reimage the Windows Operating System Upgrade,Enrolled Affiliate must certify that it has acquired qualifying operating system licenses. The requirement applies to Windows Enterprise OS Upgrade.See the Product List for details. Note 4: Enrolled Affiliate acknowledges that in order to use a third party to reimage the Windows Operating System Upgrade, Enrolled Affiliate must certify that it has acquired qualifying operating system licenses. See the Product List for details. Note 5: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level for Additional Products in the same pool will be price level "A" throughout the term of the Enrollment. Refer to the Qualifying Govemment Entity Addendum pricing provision for more details on price leveling. EA-EASProdSelForm(WW)(ENG) 138 Page 2 of 2 MS Quote Microsoft Enterprise .Enrollment Enterprise Enrollment number Pyr to =VOW) Previous Enrollment number (Rosetter to conpiote) 78080401 8940112 Volume' Licensing State and Local framework ID w) • '11116 -Enrollment must be attached to a signature form to be valid. This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of the Customer, that entered into the Enterprise Agreement identified on the program signature form. osir This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement identified on the signature form. (3) the Product Selection Form, (4)dth"e_Product Terms, (5) the Online Services Terms, (6) any Supplemental Contact Information Form, P.r vi ous>AgreementUEnroilment form, and other forms that may be required, and (7) any order submit edilut ,thls Enrollment This Enrollment may only be entered into under a 2011 or later Enterprise A ceeme"`pt. By entering into this Enrollment, Enrolled Affiliate agrees to be bound by the terms and conditions 4f the Enterprise Agreement. • All terms used but not defined are located at htto:/M+ww inir rosoit.com Iioensing{contracts. in the event of .any conflict the terms of this Agreement control. 4_ Effective date. If Enrolled Affiliate is renewing Softwar94Assurance or Subscription Licenses from one or more previous Enrollments or agreements, then the effective date will be the day alter the first prior Enrollment .or agreement expires ort .Ila tes,lf this Enrollment is renewed, the effective date of the renewal term will be the day after t e. raSn - e of the initial term. Otherwise the effective date will be the date this Enrollment is ate ted li. • ,•ft. Any reference to 'anniversary date' refers to the anniversary of the effective date of a applicable initial or renewal term for each year this Enrollment is in effect. Term, The initial term of thia4Enrollmen1 will expire on the last day of the month, 36 full calendar months from the effective date of the initial term. The renewal term will expire 36 full calendar .months after the effective date of the renewal term. • Terms and Conditions 1..°'pefiiitions. Terms -µi used but not defined in this EnroUment will have the definition in the Enterprise Agreement. The Y: foiowir*efinitions are used in this Enrollment: "Additional Product° means any Product identified es such in the Product Terms and chosen by Enrolled Affiliate under this Enrollment Community means the community consisting of one or more of the following: (1) a Government, (2) an Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a Government or a qualified. member of the Community, or (3) a Customer with Customer Data that is subject to Government regulations for which Customer determines and Microsoft agrees that the use of Government Community Cloud Services is appropriate to meet Customer's regulatory requirements. EA2018E11100v(US)SLG(ENG)(Nov2016) Page 1 0110 Document X20.10634 139 Microsoft Amendment to Contract Documents Enrollment Number Microsoft to Complete 109oyal- Volume Licensing 0-jorob-s-1587 This amendment ("Amendment") is entered into between the parties identified on the attached program signature form. It amends the Enrollment or Agreement identified above. All terms used but not defined in this Amendment will have the same meanings provided in that Enrollment or Agreement. Enterprise Enrollment Yammer for GCC Amendment ID M318 This amendment ("Amendment") is entered into between the parties identified on the signature form for the enrollment identified above ("Enrollment"). All terms used but not defined in this Amendment will have the same meanings provided in the Enrollment. The parties agree that the Enrollment is amended as follows: 1. Defined terms. 'Yammer Enterprise" means tti Product Terms. ulti-tenant service offering, Yammer Enterprise.,as described in the 2. Additional Rights`to Yamme; Enterprises Customer or Enrolled Affiliate has purchased.user subscription licenset.CUSLs") under the Enrollment for at least one of the following Office 365 for Government offerings ("Qualifying Office 365-G Suites" ). • Office 365 Government El (formerly 01) • Office 365 Government E3 (formerly G3) • Office 365 Government E4 (formerly G4) Following its execution of this Amendment, each of Enrolled Affiliate's users assigned to a USL for a Qualifying Office 365-G Suite is entitled to use Yammer Enterprise for the duration of .the USL subscription term, at no additional cost, subject to the terms and conditions of this amendment. Enrolled Affiliate may also purchase Yammer Enterprise USLs from its Reseller, for its other users who are not licenses for a Qualifying Office 365-G Suite, by ordering additional Yammer Enterprise USLs at the then -current price for such USLs. Enrolled Affiliate may not assign any Yammer Enterprise USLs provided at no additional cost under this Amendment to any users that are not assigned to a Qualifying Office 365-G Suite. Microsoft's provision of Yammer Enterprise under the Enrollment will be subject solely to the terms of the Enrollment, Agreement, Online Services Terms and Product Terms that are applicable to Yammer Enterprise, except as otherwise provided in this Amendment. Yammer Enterprise is provided in a "public cloud," not in a "community cloud," as such terms are defined in NIST Special Publication 800-145. It is neither part of, nor a component of, Office 365 for Govemment. In the event that Microsoft integrates Yammer Enterprise features or functionality into any Office 365 for Govemment Online Service, Microsoft makes no representation or warranty that Enrolled Affiliate will be able to migrate its Customer Data from Yammer Enterprise to Office 365 for Government, nor that any such migration (if possible) will be performed by Microsoft at no cost. AmendmentApp v3.5 M318:M97 i> Page 1 of 3 140 In order to provide Yammer Enterprise to eligible users of Qualifying Office 365-G Suites at no additional cost as set forth above, Microsoft will invoice Enrolled Affiliate's Reseller for the applicable SKU at $0, for a quantity of Yammer Enterprise not to exceed, in aggregate, the total number of Licenses Enrolled Affiliate has purchased for Office 365-G Suites. Enrolled Affiliate may be required to issue a purchase order to its Reseller for this. In the event that Enrolled Affiliate adds more USLs for Qualifying Office 365-G Suites to its Enterprise during the remainder of the Enrollment's term, it may request additional Yammer Enterprise USLs for the users of such Suite USLs, but will not be entitled to any credit or refund for amounts paid for Yammer Enterprise USLs for any such users before they became licensed for Qualifying Office 365-G Suites. Such addition may require Enrolled Affiliate to execute an additional Amendment, which will be consistent with the terms and conditions of this Amendment. It is the intent of Microsoft that the terms of this amendment, and the provision of Yammer Enterprise at $0 (for the limited purpose set forth above), be in compliance with all applicable federal, state and local laws and regulations. All Products are provided under this Amendment for the sole use and benefit of Enrolled Affiliate for its government functions only, and are not provided for use by or personal benefit of any government employees. This Amendment shall automatically terminate upon any termination or expiration of the Enrollment. In addition, Microsoft shall have the right to immediately terminate this Amendment in the event Customer breaches any obligation in this Amendment. Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above. this Amendment shall control. AmendmentApp v3.5 M318;M97 B Page 2 of 3 141 142 Enterprise Enrollment (Indirect) Invoice for Quoted Price Amendment ID M97 Notwithstanding anything to the contrary or in addition to any terms in the Enrollment, the Enrollment is hereby amended to add the following paragraph: The price quoted to Enrolled Affiliate's Reseller is a fixed price based on an estimated order submission date. Microsoft will invoice Enrolled Affiliate's Reseller based on this fixed price quote. If this order is submitted later than the estimated order submission date. Enrolled Affiliate's Reseller will be charged for net new Monthly Subscriptions (including Online Services) for the period during which these services were not provided. Pricing to Enrolled Affiliate is agreed between Enrolled Affiliate and Enrolled Affiliate's Reseller. Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above, this Amendment shall control. Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above, this Amendment shall control. is. Amendment must be'attaci ed =tax�y�ia, ` i ` �ae;:.form to be valid. Microsoft Internal Use Only: EnrAmend(Yammer.f..or,GCC)(W N)(ENG)(Jut20i 5) 8 EnrAmend(tnd)(InvoiceforQuoted Price)(MNN)(ENG)(Apr201:6). M97 B AmendmentApp v3.5 M318:M97 8 Page 3 of f Microsoft Enterprise Enrollment Enterprise Enrollment number (Microsoft to complete) Previous Enrollment number (Reseller to complete) 78090401 8940112 Volume Licensing State and Local Framework ID (If applicable) .. i This Enrollment must be_attached to a signature form to be valid. This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form as of the effective date. Enrolled Affiliate represents and warrants it is the same.Customer, or an Affiliate of the Customer, that entered into the Enterprise Agreement identified on the program signature form. This Enrollment consists of (1) these terms and conditions, (2) the teritis'of,the Enterprise Agreement identified on the signature form, (3) the Product Selection Form, (4) the;Product Terms, (5) the Online Services Terms, (6) any Supplemental Contact Information Form, Pr eviotis'Agreement/Enrollment form, and other forms that may be required, and (7) any order submittpitur er.this Enrollment. This Enrollment may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment, Enrolled Affiliate agrees to be bound by the terms and conditions iof.the Enterprise Agreement. All terms used but not defined are located at http://www:trticrosoft.com/licensinq/contracts. In the event of any conflict the terms of this Agreement control. ; ;,<,_<E Effective date. If Enrolled Affiliate is renewing Software„Assurance or Subscription Licenses from one or more previous Enrollments or agreements, then the effective date will be the day after the first prior Enrollment or agreement expires or tetminate�s. If this Enrollment is renewed, the effective date of the renewal term will be the day after the. E cpira6ejn Date of the initial term. Otherwise, the effective date will be the date this Enrollment is accepted„ Igtplicrosoft. Any reference to "anniversary date” refers to the anniversary of the effective date of,l>e a livable initial or renewal term for each year this Enrollment is in effect. Term. The initial term of this:Enrollment will expire on the last day of the month, 36 full calendar months from the effective date of the initial term. The renewal term will expire 36 full calendar months after the effective date of the renewal term. Terms and Conditions 1. "Definitions. F1 Terifs;;;ased but not defined in this Enrollment will have the definition in the Enterprise Agreement. The following definitions are used in this Enrollment: "Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. "Community" means the community consisting of one or more of the following: (1) a Government, (2) an Enrolled Affiliate using eligible Govemment Community Cloud Services to provide solutions to a Govemment or a qualified member of the Community, or (3) a Customer with Customer Data that is subject to Govemment regulations for which Customer determines and Microsoft agrees that the use of Govemment Community Cloud Services is appropriate to meet Customers regulatory requirements. EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 1 of 10 Document X20-10634 143 Membership in the Community is ultimately at Microsoft's discretion, which may vary by Government Community Cloud Service. "Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are treated as Online Services, except as noted. "Enterprise Product" means any Desktop Platform Product that Microsoft designates as an Enterprise Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products must be licensed for all Qualified Devices and Qualified Users on an Enterprise -wide basis under this program. "Expiration Date" means the date upon which the Enrollment expires. "Federal Agency" means a bureau, office, agency, department or other entity of the United :::States Government. "Government" means a Federal Agency, State/Local Entity, or Tribal Entity actir►in its 'governmental capacity. "Government Community Cloud Services" means Microsoft Online Services tlat''are provisioned in Microsoft's multi -tenant data centers for exclusive use by or for the Community and offered in accordance with the National Institute of Standards and Technology (NIST) SpecialPuolication 800-145. Microsoft Online Services that are Government Community Cloud Services are.:designated as such in the Use Rights and Product Terms. "Industry Device" (also known as line of,business device) means any device that: (1) is not useable in its deployed configuration as a general purpose personal computing device (such as a personal computer), a multi -function server, or a commercially viable substitute for one.of these systems; and (2) only employs an industry or task -specific software program (e.g. a computer-aided design program used by an architect or a point of sale program) ("Industry Program"). The device may include features and functions derived from Microsoft software or third -party software. If the device performs desktop functions (such as email, word processing, spreadsheets, database, network::or Internet browsing, or scheduling, or personal finance), then the desktop functions: (1) may only;be used for the purpose of supporting the Industry Program functionality; and (2) must be technically integrated with the Industry Program or employ technically enforced policies or architecture to ope afeonly when used with the Industry Program functionality. "Managed Device" means any devideaorrviich any Affiliate in the Enterprise directly or indirectly controls one or more operating system envirohrnents. Examples of Managed Devices can be found in the Product Terms. "Qualified Device" means:anydevice that is used by or for the benefit of Enrolled Affiliate's Enterprise and is: (1) a personal desltop computer, portable computer, workstation, or similar device capable of running Windows Pro locally n,.a?� h sical or virtual operating system environment or (2) a device used to access Y(�s,p,Y P g Y ), a virtual desktop infrastructure ("VDI"). Qualified Devices do not include any device that is: (1) designated as a server and-not.used es a personal computer, (2) an Industry Device, or (3) not a Managed Device. At its option., the:Enrotled,:,Affiliate may designate any device excluded above (e.g., Industry Device) that is used by tutor tlevbenefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of Entef'prise Products or Online Services the Enrolled Affiliate has selected. "Qualif(ed User" means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a Qualife I, Device, or (2) accesses any server software requiring an Enterprise Product Client Access License or any Enterprise Online Service. It does not include a person who accesses server software or an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms. "Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engagers by an Enrolled Affiliate to provide pre- and post -transaction assistance related to this agreement; "Reserved License" means for an Online Service identified as eligible for true -ups in the Product Terms, the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service available for activation. EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 2 of 10 Document X20-10634 144 "State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any United States county, borough, commonwealth, city, municipality, town, township, special purpose district, or other similar type of governmental instrumentality established by the laws of Customer's state and located within Customer's state's jurisdiction and geographic boundaries. "Tribal Entity" means a federally -recognized tribal entity performing tribal governmental functions and eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian tribe. "Use Rights" means, with respect to any licensing program, the use rights or terms of service for each Product and version published for that licensing program at the Volume Licensing Site. The:Use Rights supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a Product. The Use Rights for Software are published by Microsoft in the Product Terms. The Use Rights for Online Services are published in the Online Services Terms. "Volume Licensing Site" means http:/Iwww.microsoft.com/licensing/contracts or a successor site. 2. Order requirements. a. Minimum order requirements. Enrolled Affiliate's Enterprise;;rnust:,have a minimum of 250 Qualified Users or Qualified Devices. The initial order must'° nclUde at least 250 Licenses for Enterprise Products or Enterprise Online Services. (i) Enterprise commitment. Enrolled Affiliate must; order enough Licenses to cover all Qualified Users or Qualified Devices, depending or' fthe'VLicense Type, with one or more Enterprise Products or a mix of Enterprise .Products and the corresponding Enterprise Online Services (as long as all Qualified„Devics not covered by a License are only used by users covered with a user License). `� y;, (ii) Enterprise Online Services ontSOWI `filo Enterprise Product is ordered, then Enrolled Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online Services. r. b. Additional Products. ,�11 o.r1's`atis}Ejrig the minimum order requirements above, Enrolled Affiliate may order Additiinal Products:. c. Use Rights for Enterpripe Products. For Enterprise Products, if a new Product version has more restrictive use rightsthan the version that is current at the start of the applicable initial or renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled Affiliate's use of that Product during that term. d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used on its initial order' and on any additional orders. e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United States::Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be .;°submitted =to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled '''Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Reseller based on those terms. Throughout this Agreement the term "price" refers to reference price. Resellers and other third parties do not have authority to bind or impose any obligation or liability on Microsoft. f. Adding Products. (i) Adding new Products not previously ordered_ New Enterprise Products or Enterprise Online Services may be added at any time by contacting a Microsoft Account Manager or Reseller. New Additional Products, other than Online Services, may be used if an order is placed in the month the Product is first used. For Additional Products that are Online Services, an initial order for the Online Service is required prior to use. EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 3 of 10 Document X20-10634 145 g. (ii) Adding Licenses for previously ordered Products. Additional Licenses for previously ordered Products other than Online Services may be added at any time but must be included in the next true -up order. Additional Licenses for Online Services must be ordered prior to use, unless the Online Services are (1) identified as eligible for true -up in the Product Terms or (2) included as part of other Licenses. True -up requirements. Enrolled Affiliate must submit an annual true -up order that accounts for any changes since the initial order or last order. If there are no changes, then an update statement must be submitted instead of a true -up order. (1) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the number of Qualified Devices and Qualified Users (if ordering user -based Licenses)_ at the time the true -up order is placed and must order additional Licenses for all Qualified Devices and Qualified Users that are not already covered by existing Licenses, :includirTg any Enterprise Online Services. (ii) Additional Products. For Additional Products that have been previouslj ordered under this Enrollment, Enrolled Affiliate must determine the maximum number of Additional Products used since the latter of the initial order, the Iast:,.trie-up„order, or the prior anniversary date and submit a true -up order that accounts for any increase. (iii) Online Services. For Online Services identified as eligible for true -up in the Product Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to use and payment may be deferred until the next true -up order. Microsoft will provide a report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its Reseller. Reserved Licenses will be invoiced retroactively to the month in which they were ordered. (Iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of Subscription Licenses at the Enrollment anniversary date on a prospective basis if permitted in the Product Terms, as'follovrs 1) For Subscription Licenses that are'part of an Enterprise -wide purchase, Licenses may be reduced if the total>quantty of Licenses and Software Assurance for an applicable group meets or exceeds``tl a quantity of Qualified Devices and Qualified Users (if ordering user -bawl, Licenses) identified on the Product Selection Form, and includes any additionalQualiffied Devices and Qualified Users added in any prior true -up orders. Step-up Licensesdo.rot count towards this total count. 2) For,; Enterprise,;"inline Services that are not a part of an Enterprise -wide purchase, Licensfts,-can,,be reduced as long as the initial order minimum requirements are maintained:" 3) ::For''Additional Products available as Subscription Licenses, Enrolled Affiliate may 'reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate's use of the applicable Subscription License will be cancelled. Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true -up order Enrollment anniversary date and effective as of such date. (v) Update statement. An update statement must be submitted instead of a true -up order if since the initial order or last true -up order, Enrolled Affiliate's Enterprise: (1) has not changed the number of Qualified Devices and Qualified Users licensed with Enterprise Products or Enterprise Online Services; and (2) has not increased its usage of Additional Products. This update statement must be signed by Enrolled Affiliate's authorized representative. (vi) True -up order period. The true -up order or update statement must be received by Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third - year true -up order or update statement is due within 30 days prior to the Expiration Date, and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 4 of 10 Document X20-10634 146 may submit true -up orders more often to account for increases in Product usage, but an annual true -up order or update statement must still be submitted during the annual order period. (vii)Late true -up order. If the true -up order or update statement is not received when due, Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and Subscription License reductions cannot be reported until the following Enrollment anniversary date (or at Enrollment renewal, as applicable). h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate may step-up to a higher edition or suite as follows: (1) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to the true -up process. (0) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up initially by following the process described in the Section titled "Adding new Products not previously ordered," then for additional step-up Licenses, by following the true -up order process. I. Clerical errors. Microsoft may correct clerical errors in this EnroIImentt, and any documents submitted with or under this Enrollment, by providing nota lby email and a reasonable opportunity for Enrolled Affiliate to object to the correction , Clerical errors include minor mistakes, unintentional additions and omissions. This"provision does not apply to material terms, such as the identity, quantity or price of roduc ord red. ""iY,S' j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance with this Enrollment as set forth in the Enterprise AgOl ent. 3. Pricing. a. Price Levels. For both the initial and any;r&newal term Enrolled Affiliate's Price Level for all Products ordered under this Enrollment will be Level "D" throughout the term of the Enrollment. b. Setting Prices. Enrolled,Affiliate's'prices for each Product or Service will be established by its Reseller. Except for Online,Se vices 'designated in the Product Terms as being exempt from fixed pricing, As long::as Enrolled Affiliate continues to qualify for the same price level, Microsoft's prices forReseilers for each Product or Service ordered will be fixed throughout the applicable initial orrenewal Enrollment term. Microsoft's prices to Resellers.are reestablished at the beginning of the renewal term. 4. Payment terms. For the initial or:renewal"order, Enrolled Affiliate may pay upfront or elect to spread its payments over the applicable Enrollrrient':,term. If an upfront payment is elected, Microsoft will invoice Enrolled Affiliate's ResellerIn:full'upon acceptance of this Enrollment. If spread payments are elected, unless indicated otherwise, Microsoft will invoice Enrolled Affiliate's Reseller in three equal annual installments. The first installment willbe invoiced upon Microsoft's acceptance of this Enrollment and remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and upfront for all other Licenses. 5. End of Enrollment term and termination. a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses for Products it has used but has not previously submitted an order, except as otherwise provided in this Enrollment. EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 5 01 10 Document X20-10634 147 b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew Products by renewing this Enrollment for one additional 36 -month term or by signing a new Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal. Microsoft may make changes to this program that will make it necessary for Customer and its Enrolled Affiliates to enter into new agreements and Enrollments at renewal. c. If Enrolled Affiliate elects not to renew. (1) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any Product under its Enrollment, then Enrolled Affiliate will not be permitted to orde[,Software Assurance later without first acquiring a new License with Software Assurance.: (ii) Online Services eligible for an Extended Term. For Online Services identified•as eligible for an Extended Term in the Product Terms, the following options are available at the end of the Enrollment initial or renewal term. 1) Extended Term. Licenses for Online Services will automatically expire in accordance with the terms of the Enrollment. An extended term feature that allows Online Services to continue month-to-month ("Extended Term") for up to one year, unless designated in the Product Terms to continue until cancelled, is available. During the Extended Term, Online Services will be invoiced monthly at the then -current published price as of the Expiration Date plus a 3% administrative fee.: If Enrolled Affiliate wants an Extended Term, Enrolled Affiliate must submit a�request to Microsoft at least 30 days prior to the Expiration Date. 2) Cancellation during Extended Terroi A ,Many time during the first year of the Extended Term, Enrolled Affiliate may t rninate the Extended Term by submitting a notice of cancellation to Microsoft for eac}i Online Service. Thereafter, either party may terminate the Extended Ter p by,:praviding the other with a notice of cancellation for each Online Service. Cancellationwill be effective at the end of the month following 30 days after Microsoft has.receivecfbr issued the notice. (111) Subscription Licenses_ and•,Ohline Services not eligible for an Extended Term. If Enrolled Affiliate elei0 riottto•renew, the Licenses will be cancelled and will terminate as of the Expiration Dafe ,Any assobiated media must be uninstalled and destroyed and Enrolled Affiliate's:==Enterprise must discontinue use. Microsoft may request written certification to verify:compliance. d. Termination fov.ause • Any termination for cause of this Enrollment will be subject to the "Terminationiforscause section of the Agreement. In addition, it shall be a breach of this Enrollment -if 'Enro1led Affiliate or any Affiliate in the Enterprise that uses Govemment Community:Cloud Services fails to meet and maintain the conditions of membership in the definition of Community. e. Early termination. Any early termination of this Enrollment will be subject to the "Early Termination" Section of the Enterprise Agreement. For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid in advance for the period after termination. 6. Government Community Cloud. a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use Government Community Cloud Services solely in its capacity as a member of the Community and, for eligible Government Community Cloud Services, for the benefit of end users that are members of the Community. Use of Government Community Cloud Services by an entity that is not a member of the Community or to provide services to non -Community members is strictly EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 6 of 10 Document X20-10634 148 prohibited and could result in termination of Enrolled Affiliate's license(s) for Government Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community members may use Government Community Cloud Services. b. All terms and conditions applicable to non -Government Community Cloud Services also apply to their corresponding Government Community Cloud Services, except as otherwise noted in the Use Rights, Product Terms, and this Enrollment. c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and corresponding non-Govemment Community Cloud Services in the same domain. d. Use Rights for Government Community Cloud Services. For Government Cgmmunity Cloud Services, notwithstanding anything to the contrary in the Use Rights: • (1) Govemment Community Cloud Services will be offered only within the United States. (ii) Additional European Terms, as set forth in the Use Rights, will not (111) References to geographic areas in the Use Rights with respect: to, the location of Customer Data at rest, as set forth in the Use Rights, refer only to the,tlnited.. States. • EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 7 of 10 Document X20-10634 149 Enrollment Details 1. Enrolled Affiliate's Enterprise. a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate's Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities. Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise to include the Enrolled Affiliate only. If more than one box is checked Microsoft will deem the Enterprise to include the largest number of Affiliates: © Enrolled Affiliate only ❑ Enrolled Affiliate and all Affiliates ❑ Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included if fewer than all Affiliates are to be included in the Enterprise): ❑ Enrolled Affiliate and all Affiliates, with following Affiliate(syexcluded: b. Please indicate whether the Enrolled Affiliate's EnterpriseWill.incfude all new Affiliates acquired after the start of this Enrollment Exclude future A'f ljates 2.. Contact information. (Q. Each party will notify the other in writing if any of th infb'rhiation in the following contact information page(s) changes. The asterisks (*) indicate required fields. By.providing contact information, Enrolled Affiliate consents to its use for purposes of administeringlthis Enr llment by Microsoft, its Affiliates, and other parties that help administer this Enrollment. T{e personal information provided in connection with this Enrollment will be used and protected yin'accordance with the privacy statement available at https://www.microsoft.com/licensinq/servicecenter. a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled Affiliate's Enterprise. This contact is also an Online Administrator for the Volume Licensing Service Center and may'grant online access to others. The primary contact will be the default contact for all.purposes unless separate contacts are identified for specific purposes Name ofjntity (must be legal entity name)* City of Tukwila Contadt name* First Joseph Last Todd Contact em iI address* Joseph.Todd@TukwilaWA.gov Street�address* 6200 Sounthcenter Blvd %C"itj ':JukOla •.State%Province* WA Postal code* 98188 -2544 - (For U.S. addresses, please provide the zip + 4, e.g. )oxxxx-xxxx) „ti Country* United States Phone* 206-433-7150 Tax ID * indicates required fields b. Notices contact and Online Administrator. This contact (1) receives the contractual notices, (2) is the Online Administrator for the Volume Licensing Service Center and may grant online access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies, Including adding or reassigning Licenses and stepping -up prior to a true -up order. EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 8 of 10 Documen! X2U-! 06"J4 150 0 Same as primary contact (default if no information is provided below, even if the box is not checked). Contact name* First Joseph Last Todd Contact email address* Joseph.Todd@TukwilaWA.gov Street address* 6200 Sounthcenter Blvd City* Tukwila State/Province* WA Postal code* 98188 -2544 - (For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 206-433-7150 Language preference. Choose the language for notices. English ❑ This contact is a third party (not the Enrolled Affiliate). Waming: Thiscoptact receives personally identifiable information of the Customer and its Affiliates. * indicates required fields{.. " c. Online Services Manager. This contact is authorized to manage:the Online Services ordered under the Enrollment and (for applicable Online Services) to add or reassign Licenses and step-up prior to a true -up order. El Same as notices contact and Online Administrator (default if no information is provided below, even if box is not checked) Contact name*: First Joseph Last Todd Contact email address* Joseph.Todd@TukwilaWA.gov Phone* 206-433-7150 ❑ This contact is from a third party organization(notthe entity). Warning: This contact receives personally identifiable information of tleentity. * indicates required fields d. Reseller information. Reseller contact for this Enrollment is: Reseller company name* SoftwareONE, Inc. Street address (PO boxes: will`. -not be accepted)* 20875 Crossroads Circle, Suite 1 City* Waukesha State/Province* WI Postal code* 53186-4093; Country* United:States Contact name*. MS* -Admin Phone* 262-317=5555 Contact dmakaddress* ms-admin.us@softwareone.com * indicans required fields ;By,signing below, the Reseller identified above confirms that all information provided in this "< 'Enro'limentis correct. Signature* `,'"):14'4%,:::-.f.f {:i"..i-;,•:`„ .. Printed name* Bridget Hardwick Printed title* Operations Analyst Date* 1212/16 * indicates required fields Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 9 of 10 Document X20-10634 151 other party using a form provided by Microsoft at least 90 days prior to the date on which the change is to take effect. e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental Contact Information form. Otherwise, the notices contact and Online Administrator remains the default. (I) Additional notices contact (ii) Software Assurance manager (iii) Subscriptions manager (iv) Customer Support Manager (CSM) contact 3. Financing elections. Is a purchase under this Enrollment being financed through MS Financing? ID Yes, If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to finance any associated taxes, it must pay these taxes directly to Microsoft. • EA2016EnrGov(US)SLG(ENG)(Nov2016) PagQ IC; ol Document X20-10634 152 Microsoft VOIUrTIe Previous Enrollment(s)/Agreement(s) Form Entity Name: City of Tukwila Contract that this form Is attached to: State Local Government Forthe'j3aopes:o :t'!Sir 5.r rf�d,r,e0I1tlty sC t? "Govemmerit:Partnerl9it)I)ui�on orfoiher.pa mean the signing: entity,`'Customer : nTolledi-Affil a ,ice,: tY enteong;intoa vohurrie;Iicerising program a r cement. Asa;...... Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s), and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above. a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers to this new contract. Entity shall ensure that each MSDN subscriber transferred is either property licensed under the new contract or is removed. b. Entity may select below only one previous contract from which to transfer the Software Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the program codes, to this new contract. c. An Open License cannot be used to transfer either the SA Benefit details or MSDN subscribers. d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services will be the effective date of the new contract (or SA coverage period for Select Plus). e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online Services in the appropriate fields of the new contract. Enrollment/Agreement/ Purchasing Account/Affiliate Registration Description Standard Enrollment Enrollment/Agreement/ Purchasing Account/Affiliate Registration Public Customer Number 8940112 Transfer Transfer SA Benefit MSDN Contact Subscribers X X PrevEnrAgrForm(W W)(ENG)(Apr2016) Page 1 of 1 153 Enterprise Enrollment Product Selection Form Proposal ID 0548038.002 Language: English (United States) Microsoft Volume Licensing Enrollment Number 7 t4agoyo1., _• ,:'... Enrolled•AfEiliate'sEnte." r Pered .1.,:,',4,.:4-:,-...i �......•••:::-.:,..."i„ ., .Q... T y.. or. 'epi tia oY e'er' "���'<„'' :'� =;;:", to e'' nline Se OiCes`summ f ',initial `` '^rytrdfi�-::' "Fr�: +aev:'t" ..: S�,".' 4'idY. n :..hti,.��s 3�,. �'. t • ;�° a: a 4. w;” uallfted �r., Office 365 Plan E3 USL :4 ' ,:; rc':'f.. `tlaltf�ds#Us i�ie'::1:::-'s I. .'a':-Ente ;Prod""'• * i 7' 1 Lido "si," . Enterprise 430 ECAL Bridge for Office 365 From SA 340 430 WUindows Desktop • :,. 0.8 Yes Windows Enterprise OS Upgrade User incenses t• roducls fi .'ai� T �iiFI P Otrice'X66Plans:.,.,._..,_....y .t; ; '•sa is1' ;^ cqYSy4•y,5.. Office 365 Plan E3 USL Enter'prlsefiroduct ';� , y �- ; .'.•.. , '' 430 CI!ie C-0,lYccet s Llcense4CAl f.'. z Win E3 + Win E5 + Win VDA + Secure Productive Enterprise Enterprise CAL . .... ,} 430 ECAL Bridge for Office 365 From SA ? 430 WUindows Desktop • :,. Windows Enterprise OS Upgrade 330 Windows VDA 10 nrolle Alli ' i �. d, lia'�e s Proil6:1�Fltfa'ti :�:•�: - <r�.-_,:�•. q:'. ::•' s. • Prlegtii 0u 4 S.N nyP.ga.`'" °a `d ^" 1 2 3 4 Enter'prlsefiroduct ';� , y �- ; .'.•.. , '' Office Professional Plus + Office 365 ProPlus + Office 365 (Plans E3, E4 and E5) + Secure Productive Enterprise Client Access License + Office 365 (Plans Et, E3, E4 and ES) + Secure Productive Enterprise Client Access License + Windows Intune + EMS USL + Secure Productive Enterprise Win E3 + Win E5 + Win VDA + Secure Productive Enterprise Quan Y't.: ' . .... ,} 430 430 0 340 -?. i i _ q.?-„Yga;;�•.•rr"+4:# %'��•y,-T-y,• �? `: nn .,- S' ,v�''•�W^. .. .. �.:. • Pr-- ` oduct Ofrerin8!Pool.':_.:-�T.. PricaLevel Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Groups 1 through 4. D Additional Product Application Pool: Unless otherwise indicated in associated contract documents. Price level set using quantity from Group 1. Additional Product Server Pool: Unless otherwise indicated in associated contract documents. Price level set using the highest quantity from Group 2 or 3. p Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group4. D EA-EASProdSelForm(WW)(ENG) 154 Page 1 of 2 MS Quote Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing y ,.,....i.... � ._ -•...:..est.. .. .NOTES'.;ei: �s�:: k^: ,y.'tiv y&..„ r W .a1' 'ti%k: 4. .:t'+f.?..�;;:t ..:.. .: �' '..�:x•.,.:..: J��+. �G-K ':>'.±fhR,4Y.l.•:=t2:. _ . ...,4: i1'�`k:....r.,>�i7t�fG!:.!>'i+!{r:,::�!.,..•• .. .. Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based upon the quantity to price level mapping below: Quantity'of Licenses and'Softvware'Asaurence Price Level 2;399 and below A 2,400 to 5,999 8 6,000 to 14,998 C 15,000 and above D Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be purchased. Note 2: Unless otherwise indicated in associated Agreement documents, the CAL selection must be the same across the Enterprise for each Profile. Note 9: Enrolled Affiliate acknowledges that in order to use a third party to reimage the Windows Operating System Upgrade,Enrolled Affiliate must certify that it has acquired qualifying operating system licenses. The requirement applies to Windows Enterprise OS Upgrade.See the Product Ust for details. Note 4: Enrolled Affiliate acknowledges that in order to use a third party to relmage the Windows Operating System Upgrade, Enrolled Affiliate must certify that It has acquired qualifying operating system licenses. See the Product Ust for details. Note 6: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level for Additional Products in the same pool will be price level "A' throughout the term of the Enrollment. Refer to the Qualifying Government Entity Addendum pricing provision for more details on price leveling. EA-EASProdSelForm(WW)(ENG) Page 2 of 2 MS Quote 155 156 City of Tukwila City Council Finance & Governance Committee Meeting Minutes September 26, 2022 - 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: De'Sean Quinn, Chair; Kate Kruller Thomas McLeod Tony Cullerton, Pete Mayer, Cody Lee Gray, Henry Ancira, Hari Ponnekanti, Brittany Robinson, Joel Bush, Griffin Lerner Staff Present: I. BUSINESS AGENDA A. Monthly General Fund Update Staff provided the update. Committee Recommendation Discussion only. B. Contract: Microsoft Enterprise Services Staff is seeking Council approval to continue the Microsoft Enterprise Subscription Services *contract through November 30, 2025, in a total amount of $403,162.23. The total amount may change prior to Committee of the Whole review. Committee Recommendation Unanimous approval. Forward to October 10, 2022 Committee of the Whole. C. Contract: City Hall Siding Repairs Staff is seeking Council approval of a contract with Pacific Exteriors LLC in the amount of $158,806.86 for siding repair at City Hall. Committee Recommendation Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda. D. 2023-2024 Budget: City Facilities (303 and 306 Funds) Staff presented the proposed budgets. Committee Recommendation Forward to September 26, 2022 Committee of the Whole. MISCELLANEOUS The meeting adjourned at 6:06 p.m. Committee Chair Approval 157 158 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/10/22 JR ITEM INFORMATION ITEM NO. 5.E. 159 STAFF SPONSOR: GRIFFIN LERNER ORIGINAL AGENDA DATE: 10/10/22 AGENDA ITEM TITLE Proposed 2023-2024 Biennial Budget Utility Funds — Water, Sewer & Surface Water 10/10/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY 11 Discussion Mtg Date SPONSOR ❑Council Mayor HR DCD Finance ❑Fire TS P&R Police PIF Court SPONSOR'S The City's Public Works Department manages Water, Sewer, and Surface Water Funds to SUMMARY provide for public health, safety, and welfare through the construction and maintenance of utility infrastructure. These Funds are reliant on charges for services to manage the depreciation of capital assets like pipes, levees, and service lines. Council is being asked to review for approval the proposed 2023-2021 Biennial Budget and Capital Improvement Programs for Utility Funds - Water, Sewer, and Surface Water. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 10/03/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/10/22 MTG. DATE ATTACHMENTS 10/10/22 Informational Memorandum dated 09/30/22 Proposed Budget and CIP Sheets for 401, 402, and 412 Funds Minutes from Transportation and Infrastructure Committee meeting of 10/03/22 159 160 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Griffin Lerner, Public Works Analyst CC: Mayor Allan Ekberg DATE: September 30, 2022 SUBJECT: Proposed 2023-2024 Biennial Budget Utility Funds — Water, Sewer & Surface Water ISSUE Review Proposed 2023-2024 Biennial Budget and Capital Improvement Programs for Utility Funds — Water (401), Sewer (402), & Surface Water (412). BACKGROUND The City's Public Works Department manages Water, Sewer, and Surface Water Funds to provide for public health, safety, and welfare through the construction and maintenance of utility infrastructure. These Funds are reliant on charges for services to manage the depreciation of capital assets like pipes, levees, and service lines. DISCUSSION & FISCAL IMPACT Water Fund • Remains at 9 employees • CIP includes S 152nd St Waterline Extension & Replacement, Water Meter Replacements & Upgrades, Watermain Replacement at S 149th St & S 150th St, and a new Reservoir • Long range concerns include aging infrastructure, capturing the full cost of water, and the new Reservoir • PW Shops debt service is estimated at $325,000 until 2024 and $1.058M thereafter Sewer Fund • Adding .5 FTE, a GIS Field Technician • CIP includes Annual Sewer Repair, rebuilding Lift Station No.5 & upgrading Lift Station No.3 • Long range concerns include aging infrastructure and replacing sewer lift stations • PW Shops debt service is estimated at $200,000 until 2024 and $671,000 thereafter Surface Water • Adding 1.5 FTE, a GIS Field Technician and a state -required NPDES Source Control Inspector • CIP includes Chinook Wind, Tukwila 205 Levee, Nelsen Side Channel, and Gilliam Creek • Long range concerns include NPDES requirements, aging infrastructure, and the levee • PW Shops debt service is estimated at $448,000 until 2024 and $1.463M thereafter RECOMMENDATION Transportation and Infrastructure Committee approval to forward the Water, Sewer, and Surface Water sections of the 2023-2024 Biennial Budget to the October 10, 2022 Committee of the Whole meeting. Attachments: Proposed Budget and CIP Sheets for 401, 402, and 412 Funds 161 162 Public Works — Water Public Works Director! I /City Engineer (1) I 1 1 !Utilities Maintenance' Manager (.33) 1 Admin Support Specialist (.33) Superintendent Water (1) Water Quality Specialist (1) M&.O Water Foreman (1) Migi.O Specialist (4) Deputy Director/Utilities Manager (1) Water Project Manager (.5) GIS Coordinator (.22) Data & GIS Support Specialist (.17) Info Systems Project Analyst (.1(}) 163 DEPARTMENT: Public Works FUND: Water RESPONSIBLE MANAGER: Hari Ponnekanti FUND NUMBER: 401 POSITION: Public Works Director Description The mission of the Water Utility is to operate and maintain a water distribution system that provides residential, commercial, and industrial customers with high water quality, adequate capacity and pressure, at economical costs. The system distributes, on an annual basis, approximately 682 million gallons of water through 44 miles of water mains through approximately 2,300 meters. The Water Utility maintains relationships with adjoining jurisdictions, cities, water districts, sewer districts, and the Washington State Department of Health. Additional service is provided with reclaimed water along the Interurban Avenue South Corridor. 2021-2022 Accomplishments ♦ Continued development of the GIS as-builts of City water infrastructure. Strategic Goal 1 Utility Comp Plan Goal 12.1 ♦ Continued monitoring water use efficiency efforts and provided an annual report. Strategic Goal 1 Utility Comp Plan Goal 12.1 ♦ Achieved 10 percent water savings to meet Water Efficiency Goals established by the Municipal Water Law. Strategic Goal 1 Utility Comp Plan Goal 12.1 ♦ Completed and adopted Water Comprehensive Plan. Strategic Goal 1 Utility Comp Plan Goal 12.1 ♦ Completed construction of Macadam Rd S Water Upgrade.Strategic Goal 1 Utility Comp Plan Goal 12.1 2023-2024 Outcome Goals ♦ Improve water use efficiency. ♦ Improve water system reliability. ♦ Increase water system capacity. 2023-2024 Indicators of Success ♦ Continue development of the GIS as-builts of City water infrastructure. ♦ Continue feasibility and explore property location for a new water reservoir and pump station, which will be necessary for future growth in the City. ♦ Complete construction of S 152nd Street waterline extension and replacement project. 164 Statistics 'Shut -offs were temporarily suspended due to COVID-19 165 Actual 2020 Actual 2021 Projected 2022 Estimated 2023 2024 Ensure a safe supply of drinking water Number of backflow prevention assemblies (BPA) certified 1,725 1,821 1,841 1,851 1,861 Number of water system samples tested 50 50 50 50 50 Number of zones where mains are flushed 48 48 48 48 48 Bi -monthly tests for coliform & chlorine residual levels 50 50 50 50 50 Number of fire hydrants tested 589 599 602 602 602 Capital Number of water meters 2 inches and larger tested for accuracy - - 145 100 145 Number of new water meters installed within 48 hours of hook- up request 20 16 10 15 15 Customers Number of water customers 2,212 2,232 2,235 2,250 2,500 Total CCF of Water sold (in thousands) 727 799 800 800 800 Number of total water system miles 49.00 49.00 49.00 49.00 49.00 Number of fire hydrants owned by the city 601 601 601 605 605 *Number of shut-off notices 113 107 500 400 400 *Number of actual shut -offs for non-payment 8 12 80 100 105 'Shut -offs were temporarily suspended due to COVID-19 165 Fund Detail Program Descriptions The following programs are budgeted in the Water Fund: PROGRAM NAME PROGRAM DESCRIPTION Projects & Capital Impr Mgmnt Planning and executing community infrastructure investment Administration General functions for standard operations of the department, including purchasing, timecards, budget development and oversight, culture and internal communications, recruiting and hiring, employee supervision and performance evaluations. GIS Includes staff time and consultant services to maintain the geographic information system (GIS) data necessary for customer inquiries, daily operations and infrastructure maintenance. Meter Reading and Maintenance Staff time for meter reading (majority are radio reads) and maintenance and replacement of water meters Reservoir/Water Supply Stns Reservoir/ Water Supply Stations/ Pressure Reducing Stations Covers all work at the City's reservoir, supply stations, and includes CWA fees for purchased water that supplies the City's water district Professional Development & Training Development of operational and strategic knowledge and skills to support staff development and better outcomes for the community and organization. Mandatory Training Trainings required by Federal, State, Local laws and/or City of Tukwila organizational policy. Utility Billing Provides support to the water, sewer, and surface water management departments. Provides all aspects of billing services, leak adjustments, financial reporting, etc Water Mains/Service Lines Staff time and supplies for water main maintenance and replacement by the City's water crew Water Quality/Backflow Prev Staff time and supplies for water quality maintenance and replacement. Includes a full-time water employee to maintain backflow prevention records to meet City codes in order to protect the water quality throughout the City's water district Fire Hydrants Staff time and supplies for fire hydrant maintenance and replacement. Includes flushing the fire hydrants as well as billable workorders after accidents Not Assigned to any program This program code is to be used with budget items that are not part of a program 166 Staffing and Expenditure by Program Program Description Tier Legally Required (Y/N) Type of Program FTE Allocation 2023 Budget FTE Allocation 2024 Budget %Change 2023-2024 Projects & Capital Impr Mgmnt 1 N - Best Practice Community 0.500 2,745,608 0.500 3,221,289 17.33% 1 -Total 0.500 2,745,608 0.500 3,221,289 17.33% Administration 2 Y - Federal/State Governance 0.750 1,713,392 0.750 1,814,325 5.89% GIS 2 Y - City Code Govemance 0.720 106,049 0.720 112,357 5.95% Meter Reading and Maintenance 2 N - Best Practice Community 1.050 205,078 1.050 216,584 5.61% Reseroir/Water Supply Stns 2 Y - Federal/State Community 1.050 205,044 1.050 224,548 9.51% 2 - Total 3.570 2,229,563 3.570 2,367,814 6.20% Professional Dev & Training 3 Y - Ordinance/Resolution Governance - 5,000 - 5,000 - Mandatory Training 3 Y - Federal/State Governance- 1,000 - 1,000 - Utility Billing 3 Y - Federal/State Governance - 3,130,943 - 3,140,993 0.32% Water Mains/Service Lines 3 Y - Federal/State Community 1.300 225,022 1.300 239,201 6.30% Water Quality/Backflow Prev 3 Y - Federal/State Community 1.200 196,201 1.200 205,333 4.65% 3 -Total 2.500 3,558,166 2.500 3,591,527 0.94% Fire Hydrants 4 N - Best Practice Community 1.250 172,399 1.250 186,246 8.03% 4 - Total 1.250 172,399 1.250 186,246 8.03% Not Assigned to any program 5 Not Applicable Governance - 485,625485,723 0.02% 5 - Total - 485,625 - 485,723 0.02% Grand Total 7.820 9,191,361 7.820 9,852,599 7.19% Tier 1 Tier 2 Tier 3 Programs by Tier $2,746 $2,230 $2,368 $3,221 Tier4 $172 - $186 Not Assigned $486 $486 $0 $500 $1,000 $1,500 $2,000 2023 Budget 1,2024 Budget $2,500 $3,000 $3,558 $3,592 $3,500 $4,000 Thousands 167 Revenue and Expense Summary WATER UTILITY FUND Operating Expenses Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 8.5% Benefits 297,947 307,429 244,669 348,484 274,851 287,773 Water Sales $ 6,165,501 $ 6,771,116 $ 7,004,726 $ 6,866,000 $ 7,647,000 $ 8,219,000 11.4% 7.5% Grant Revenues 2,324 - - - - 687,000 0.0% 0.0% Security Revenue 330 210 35,000 - - - 0.0% 0.0% Other Income 79,307 79,120 74,710 21,000 21,000 21,000 0.0% 0.0% Investment Eamings 88,640 22,144 12,429 60,000 60,000 60,000 0.0% 0.0% Transfers In 5,947 - - - - - 0.0% 0.0% Bond Proceeds - - - - - 750,000 0.0% 0.0% Total Operating Revenue 6,342,050 6,872,590 7,126,865 6,947,000 7,728,000 9,737,000 11.2% 26.0% Operating Expenses Salaries & Wages 574,747 549,418 557,392 729,163 707,380 767,386 -3.0% 8.5% Benefits 297,947 307,429 244,669 348,484 274,851 287,773 -21.1% 4.7% Supplies 36,584 53,096 13,017 29,200 29,000 29,000 -0.7% 0.0% Repair & Maintenance Supplies 69,870 53,132 97,663 115,500 115,500 115,500 0.0% 0.0% Small Tools 8,349 3,985 5,457 2,500 14,000 14,000 460.0% 0.0% Technology Supplies 941 4 - 12,500 1,000 1,000 -92.0% 0.0% Utility Fund Supplies 2,760,415 2,688,048 2,806,402 3,552,000 2,773,243 2,778,293 -21.9% 0.2% Professional Services 142,913 223,514 398,638 673,376 115,491 156,489 -82.8% 35.5% Communications 7,549 7,982 11,655 8,000 8,000 8,000 0.0% 0.0% Professional Development 9,572 15,313 12,307 7,500 12,000 12,000 60.0% 0.0% Advertising 531 1,332 58 - - - 0.0% 0.0% Rentals 94,541 58,318 42,404 41,377 1,600 1,600 -96.1% 0.0% Technology Services 15,907 15,836 21,448 - 15,000 15,000 0.0% 0.0% Utilities 22,256 26,499 28,720 33,200 46,600 46,600 40.4% 0.0% Repairs & Maintenance Services 104,089 216,098 819,495 101,194 94,976 97,121 -6.1% 2.3% Other Expenses 965,575 1,067,436 955,287 1,048,450 1,131,750 1,194,750 7.9% 5.6% Total Operating Expenses 5,111,785 5,287,442 6,014,609 6,702,444 5,340,390 5,524,512 -20.3% 3.4% Capital Expenses Capital -Land - - - 10,000 - 750,000 -100.0% 0.0% Other Capital Improvements - - 1,735 - 50,000 1,400,000 0.0% 2700.0% Machinery & Equipment 21,385 5,385 4,797 - - - 0.0% 0.0% Construction Projects - - 2,093,468 1,800,000 1,880,000 575,000 4.4% -69.4% Principal 135,799 121,492 122,883 122,883 122,891 124,140 0.0% 1.0% Interest Expense 9,799 8,567 6,321 6,321 4,929 3,537 -22.0% -28.2% Total Capital Expenses 166,984 135,444 2,229,204 1,939,204 2,057,820 2,852,677 6.1% 38.6% Transfers Out 197,423 402,541 475,031 373,031 1,052,804 698,046 182.2% -33.7% Indirect Cost Allocation 684,977 698,111 705,092 705,092 740,347 777,364 5.0% 5.0% Total Expenses 6,161,168 6,523,538 9,423,937 9,719,771 9,191,362 9,852,599 -5.4% 7.2% Beginning Fund Balance 6,457,701 6,638,582 6,987,634 6,987,634 4,690,562 3,227,200 -32.9% -31.2% Change in Fund Balance 180,881 349,052 (2,297,072) (2,772,771) (1,463,362) (115,599) -47.2% -92.1% Ending Fund Balance $ 6,638,582 $ 6,987,634 $ 4,690,562 $ 4,214,863 $ 3,227,200 $ 3,111,601 -23.4% -3.6% 168 Capital Projects The capital projects listed below are capital projects planned for the 2023-2024 biennium. The year in which the project is estimated to be completed has been provided. Additional information on the projects may be found in the Capital Improvement Program section of the budget document. Capital Projects 2023 Budget 2024 Budget Anticipated Completion S 152nd Street Waterline Extension & Replacement $1,880,000.00 Maint & Ops Superintendent 2023 Update GIS Water System Inventory $67,000.00 1 2023 Large Water Meters Replacement $50,000.00 $150,000.00 2030 Annual Water Repair 106,872 41,236 $100,000.00 N/A S 149th St & S 150th St Watermain Replacement 302,507 98,887 $575,000.00 2025 Smart Water Meters Upgrade 1 $1,250,000.00 2025 Water Reservoir and Pump Station 99,972 47,808 $750,000.00 2027 Total Capital Projects $1,997,000.00 $2,825,000.00 37,300 18,989 Salary and Benefit Details Water Position Description 2022 FTE 2023 FTE 2023 Budget Salaries Benefits 2024 FTE 2024 Budget Salaries Benefits Maint & Ops Superintendent 1 1 $ 123,600 $ 51,935 1 $ 130,188 $ 53,428 Maint & Ops Foreman 1 1 101,484 39,988 1 106,872 41,236 Maint & Ops Specialist 4 4 302,507 98,887 4 341,280 106,938 Water Quality Specialist 1 1 94,944 46,635 1 99,972 47,808 Deelopemnt/Project Manager 0.5 0.5 35,131 18,477 0.5 37,300 18,989 Info Systems Project Analyst 0.1 0.1 13,217 5,411 0.1 13,922 5,560 GIS Coordinator 0.22 0.22 25,497 9,504 0.22 26,851 9,790 Overtime 11,000 2,013 11,000 2,025 Uniforms 2,000 2,000 Department Total 7.82 7.82 $ 707,380 $ 274,850 7.82 $ 767,385 $ 287,774 169 Debt Service Requirements The following chart provides information on debt service requirements, by debt issue, for the biennium. Budget Debt Service Project 2023 2024 2015 Revenue Bonds Allentown Phase II Principal $ 42,266 $ 43,514 Interest 4,123 3,134 Total 46,389 46,648 PWTFL 2004 Allentown Phase II Principal 80,625 80,625 Interest 806 403 Total 81,431 81,028 Public Safety Plan 2018 Bond Issuance Debt Service in Lieu of Rent Public Works Shops 260,559 260,857 Total 260,559 260,857 Public Safety Plan 2019 Bond Issuance Debt Service in Lieu of Rent Public Works Shops 97,245 97,189 Total 97,245 97,189 Total Principal Total Interest Total Debt Service in Lieu of Rent Total Debt Service 122,891 124,139 4,929 3,537 357,804 358,046 $ 485,624 $ 485,722 170 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PW401800-333219 Dept Of Treasury -Cares Act $ 2,324 $ - $ - $ - $ - $ - PW401800-342400 Protective Inspection Fees 330 210 35,000 - - - PW401800-343401 Water Regular monthly charges 6,149,589 6,754,977 6,970,726 6,844,000 7,625,000 8,197,000 PW401800-343402 Meter Installations -Temporary 3,150 6,719 3,000 3,000 3,000 3,000 PW401800-343403 Repair Services -Water 7,362 (1,106) 4,000 3,000 3,000 3,000 PW401800-343405 Other Misc Charges -Water 2,100 7,315 15,000 4,000 4,000 4,000 PW401800-343406 Water Shut -Off Notice Svc Chrg 3,300 3,210 12,000 12,000 12,000 12,000 PW401800-361110 Investment Interest 88,640 22,144 12,429 60,000 60,000 60,000 PW401800-361400 Interest on Receivables 270 1,676 6,000 1,000 1,000 1,000 PW401800-369100 Sale Of Scrap And Junk - 9,174 3,000 - - - PW401800-369900 Other Revenues 400 405 1,000 - - - Total Operating Revenues 6,257,465 6,804,724 7,062,155 6,927,000 7,708,000 8,280,000 PW401801-333934 IndFed-WaterSmart grant - - - - - 687,000 PW401801-379002 CapContr-Contractor/Developers 22,557 17,446 13,496 - - - PW401801-379004 CapContr-Allentown/Ryan Hill 56,080 50,419 51,214 20,000 20,000 20,000 PW401801-391900 Other LT Bond Proceeds - - - - - 750,000 Total Capital Project Revenues 78,638 67,865 64,710 20,000 20,000 1,457,000 PW401800-730400 Transfer In from Util Fds 5,947 - - - - - Non -Operating Revenues 5,947 - - - - - Total Revenues $ 6,342,050 $ 6,872,590 $ 7,126,865 $ 6,947,000 $ 7,728,000 $ 9,737,000 171 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW401800-511000 Salaries $ 537,886 $ 480,089 $ 490,090 $ 621,864 $ 622,535 $ 678,312 PW401800-512000 Extra Labor - 1,987 1,536 4,000 - - PW401800-513000 Overtime 7,589 15,501 7,800 10,000 11,000 11,000 PW401801-511000 Salaries 26,362 34,178 18,062 93,299 73,845 78,074 PW401801-513000 Overtime- 50 - - - - PW401801C-511000 Salaries 2,909 17,613 38,911 - - - PW401801C-513000 Overtime - - 992 - - - Total Salaries & Wages 574,747 549,418 557,392 729,163 707,380 767,386 PW401800-521000 FICA 41,910 38,149 36,868 48,613 48,465 52,732 PW401800-523000 PERS 70,401 57,847 49,317 62,651 66,483 73,059 P W 401800-524000 Industrial Insurance 15,360 14,444 10,099 19,008 17,370 18,239 PW401800-524050 Paid Family & Med Leave Prem 818 752 786 890 1,018 1,108 PW401800-525000 Medical, Dental, Life, Optical 4,407 5,060 2,518 5,465 3,495 3,670 PW401800-525097 Self -Insured Medical & Dental 153,929 167,017 126,493 180,378 102,628 102,628 PW401800-528000 Uniform Clothing - - - 1,700 - - PW401800-528001 Boot Allowance 1,059 1,432 325 - 2,000 2,000 PW401801-521000 FICA 1,878 2,402 1,382 7,133 5,649 5,973 PW401801-523000 PERS 3,166 3,622 1,851 9,186 7,749 8,275 PW401801-524000 Industrial Insurance 616 770 314 277 1,351 1,418 PW401801-524050 Paid Family & Med Leave Prem 63 77 93 133 119 125 PW401801-525000 Medical, Dental, Life, Optical 222 450 96 578 440 462 PW401801-525097 Self -Insured Medical & Dental 3,190 9,483 1,509 12,472 18,083 18,083 PW401801C-521000 FICA 223 1,349 3,126 - - - PW401801C-523000 PERS 377 2,011 4,192 - - - PW401801C-524000 Industrial Insurance 81 414 842 - - - PW401801C-525000 Medical, Dental, Life, Optical 13 85 192 - - - PW401801C-525097 Self -Insured Medical & Dental 235 2,065 4,666 - - Total Personnel Benefits 297,947 307,429 244,669 348,484 274,851 287,773 PW401800-531000 Supplies -General - - - 500 - PW401800-531001 Office Supplies - 596 25 - 200 200 PW401800-531002 Printing Supplies 70 308 140 - 100 100 PW401800-531003 Operating Supplies 34,574 49,505 11,343 26,000 26,000 26,000 PW401800-531012 Billing Supplies 1,865 2,687 1,509 2,700 2,700 2,700 PW401800-532000 Repairs & Maint Supplies 36,719 28,340 13,313 58,500 - - PW401800-532001 Repair Supplies - - 57,389 - 58,500 58,500 PW401800-532002 Maintenance Supplies 30,183 22,099 25,393 55,000 55,000 55,000 PW401800-532003 Safety Supplies 2,942 2,673 1,568 2,000 2,000 2,000 PW401800-532007 Cleaning & Janitorial Supplies 26 21 - - - - PW401800-535000 Small Tool & Minor Equipment 3,201 3,534 659- - - PW401800-535001 Equipment - - 1,278 - 8,250 8,250 PW401800-535002 Power Tools 3,308 - 767 - 3,250 3,250 PW401800-535003 Office Equipment - 451 310 - - - PW401800-535004 Traffic Control Devices/Tools 1,840 - 2,444 2,500 2,500 2,500 PW401800-536000 Technology Supplies 794 - - - - - PW401800-536001 Computer peripherals 147 4 - 12,500 1,000 1,000 PW401800-539001 Purchased Water 2,753,050 2,680,140 2,804,726 3,542,000 2,763,243 2,768,293 PW401800-539002 Reclaimed Water 7,365 7,908 1,676 10,000 10,000 10,000 PW401801-531003 Operating Supplies 74 - - - - - Total Supplies 2,876,159 2,798,266 2,922,539 3,711,700 2,932,743 2,937,793 172 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW401800-541000 Professional Services 3,873 4,941 - 8,000 - - PW401800-541007 Contracted Services 3,227 -- - 8,000 8,000 PW401800-541010 Inspection Services & Permits 45 194 - - - - PW401800-541026 Employee screening/testing 614 436 295 500 500 500 PW401800-541030 Insurance -Liability 19,131 18,657 31,343 19,876 39,991 47,989 PW401800-542001 Telephone/Alarm/Cell Service 7,549 7,982 9,293 8,000 8,000 8,000 PW401800-542004 Printing & Binding Senrices - - 2,362 - - - PW401800-543001 Memberships 1,055 581 1,165 - 1,000 1,000 PW401800-543002 Registrations 1,748 8,950 1,200 - 3,000 3,000 PW401800-543003 Meals -Prof Dev related 296 - 106 1,500 1,500 1,500 PW401800-543005 Mileage - - 59 - 500 500 PW401800-543006 Certifications & Licenses 6,585 5,782 9,127 6,000 6,000 6,000 PW401800-545003 Building Rent/Lease 1,505 3,122 2,527 1,500 1,600 1,600 PW401800-545094 Fleet rental/repl funding 93,036 55,196 39,877 39,877 - - PW401800-546001 Software Maintenance Contract 15,907 13,736 21,448 - 15,000 15,000 PW401800-547021 Electric Utility 17,852 20,912 20,806 24,000 36,000 36,000 PW401800-547025 Water/Sewer Utility 3,293 3,345 3,230 4,200 4,200 4,200 PW401800-547028 Solid Waste Disposal 1,110 2,241 4,684 5,000 6,400 6,400 PW401800-548000 Repair & Maint Services 5,627 1,110 - 19,000 - - PW401800-548001 Repair services - 369 - - 9,500 9,500 PW401800-548002 Maintenance Services - 963 - - 9,500 9,500 PW401800-548004 Radios/Telemetry Maint 3,398 3,529 2,013 - 10,000 10,000 PW401800-548095 Fleet Operand Maint costs 95,064 86,756 82,194 82,194 65,976 68,121 PW401800-549000 Miscellaneous Expenses 819 1,853 - 6,000 - - PW401800-549002 Credit Card Fees 62,919 89,585 77,051 75,000 75,000 80,000 PW401800-549007 Excise Taxes & Other Assessmnt 283,758 297,559 195,582 280,000 280,000 280,000 PW401800-549010 Business Meals (non Prof Dev) 945 625 1,205 - 1,000 1,000 PW401800-549012 Bank Fees - 7 - - - - PW401800-549013 Utility One -Call Service 557 529 449 750 750 750 PW401800-549054 Interfund Taxes & Oper Assmnts 616,577 677,279 681,000 686,700 775,000 833,000 PW401801-541000 Professional Services 116,023 88,287 - - - - PW401801-541007 Contracted Services - -- - 67,000 100,000 PW401801-543001 Memberships 173 -- - - - PW401801-543002 Registrations (285) - 650 - - - PW401801-544001 Legal & Public Notices 531 45 - - - - PW401801-546001 Software Maintenance Contract - 2,100 - - - - PW401801-548000 Repair & Maint Services - 114,158 - - - - PW401801-548001 Repair services - - 735,288 - - - PW401801C-541000 Professional Services (75,466) (81,053) - 645,000 - - PW401801C-541006 Consulting Services 72,953 153,216 - - - - PW401801C-541007 Contracted Services 2,513 38,837 367,000 - - - PW401801C-544001 Legal & Public Notices - 1,287 58 - - - PW401801C-548001 Repair services - 9,213 - - - - Total Services & Passthrough Pmts 1,362,933 1,632,328 2,290,010 1,913,097 1,425,417 1,531,560 PW401801C-561000 Land- - - 10,000 - 750,000 PW401801C-563000 Other Improvements- - 1,735 - 50,000 1,400,000 PW401801C-564000 Machinery & Equipment 21,385 5,385 4,797 - - - PW401801C-565000 Construction Projects - - 2,093,468 1,800,000 1,880,000 575,000 Total Capital Expenditures 21,385 5,385 2,100,000 1,810,000 1,930,000 2,725,000 173 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW401801-750195 Transfer Out for 1% Arts - - 15,000 15,000 15,000 - PW401801-750208 Transfer Out to 208 152,798 136,714 260,814 260,814 260,559 260,857 PW401801-750219 Transfer Out to 219 44,625 44,827 97,217 97,217 97,245 97,189 PW401801-750306 Transfer Out to 306 - 221,000 102,000 - 680,000 340,000 Total Transfers Out 197,423 402,541 475,031 373,031 1,052,804 698,046 PWTFL401-578064 PW -01-691-064 VAL VUE PRIN 14,454 - - - - - PWTFL401-578069 PW 04-691-069 PRINCIPAL 80,625 80,625 80,625 80,625 80,625 80,625 PWTFL401-583064 Pw-01-691-064 Val Vue Interest 108 (36) - - - - PWTFL401-583069 Pw-04-691-069 Interest 1,646 1,512 1,209 1,209 806 403 REV15WTR-572000 Revenue Bond 40,720 40,866 42,258 42,258 42,266 43,514 REV15WTR-583347 Interest On Long -Term External 6,942 5,989 5,112 5,112 4,123 3,134 REV15WTR-588340 Amortization Costs 1,103 1,103 - - - - Total Debt Service Payments 145,599 130,059 129,204 129,204 127,820 127,677 PW401800-750190 Transfer Out ICA 684,977 698,111 705,092 705,092 740,347 777,364 Total Expenditures $ 6,161,168 $ 6,523,538 $ 9,423,937 $ 9,719,771 $ 9,191,362 $ 9,852,599 174 Public Works — Sewer Public Warks Director /City Engineer (1) Utilities Maintenance Manager (1) Admin Support Specialist (.33) Superintendent Sewer (.5) Sewer M&O Foreman (1) Senior M&O Specialist (1) M&O Specialist (1.5) Deputy Director/ Utilities Manager (1) Sewer Project Manager (.5) Data & GIS Support Specialist (.17) GIS Coordinator (.22) Info Systems Project Analyst (.10) GIS Field Tech (.5) Project Manager (1) 175 DEPARTMENT: Public Works FUND: Sewer RESPONSIBLE MANAGER: Hari Ponnekanti Description FUND NUMBER: 402 POSITION: Public Works Director The mission of the Sewer Utility is to operate and maintain a sewer collection system that will ensure the health, safety, and welfare of the citizens and visitors of Tukwila. The Sewer Utility is responsible for the maintenance of approximately 39 miles of gravity sewer main and the operation and maintenance of 12 lift stations and force mains. These lift stations pump approximately 60% of all sewage in the City (approximately 460 million gallons). The Sewer Utility maintains relationships with adjoining jurisdictions, cities, water districts, sewer districts, King County Department of Natural Resources & Parks, Wastewater Treatment Division, State Department of Ecology, State Department of Health, and King County Health Department. 2021-2022 Accomplishments • Evaluated system -wide conditions for potential upgrades for Annual Sewer Repair Program. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Ongoing construction of CBD Sanitary Sewer Rehabilitation. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Replaced generator, control system, and concrete slab at Sewer Lift Station No. 2. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Upgraded the electrical system at Sewer Lift Station No. 4. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Continued development of the GIS as-builts of city sewer infrastructure. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Completed and adopted Sewer Comprehensive Plan Strategic Goal 1 Utility Comp Plan Goal 12.1 2023-2024 Outcome Goals • Improve sewer system efficiency. • Improve sewer system reliability. • Improve sewer system capacity. 2023-2024 Indicators of Success • Evaluate system -wide conditions for potential upgrades for Annual Sewer Repair Program. • Ongoing construction of CBD Sanitary Sewer Rehabilitation. • Begin the Abandon Sewer Lift Station No. 9 Project. • Continued development of the GIS as-builts of city sewer infrastructure. 176 Statistics Actual 2020 Actual Estimated 2021 2022 Projected 2023 2024 Maintain and Improve Sewer System Projects & Capital Impr Mgmnt Planning and executing community infrastructure investment Pump Station Monitor/Maint Covers all work at the Citys surface water pump stations, which includes monitoring and maintenance Number of linear feet TV inspected 47,098 47,078 50,000 50,000 50,000 Number of linear feet of sewer pipe jet cleaned 8,461 7,741 10,000 10,000 10,000 Number of manholes cleaned 1,261 1,261 1,261 1,261 1,261 Capital Hours of 10 sewer lift stations monitoring of pump hours, start counts, and generator operation (weekly) 2 FTEs, 11 hours a week 2 FTEs, 11 hours a week 2 FTEs, 11 hours a week 2 FTEs, 11 hours a week 2 FTEs, 11 hours a week Customers Number of sewer customers 1,860 1,872 1,878 1,880 1,890 Number of total sewer system miles 39 40 40 40 40 Fund Detail Program Descriptions The following programs are budgeted in the Sewer Fund. Some programs, such as utility billing, risk management, and mandatory training, do not have FTEs attached to them because they either represent solely item expenses independent from staff time or have staff time in other divisions throughout the City. PROGRAM NAME PROGRAM DESCRIPTION Emergency Preparation Response Emergency training, continuity of operations plans, developing backup systems. Projects & Capital Impr Mgmnt Planning and executing community infrastructure investment Pump Station Monitor/Maint Covers all work at the Citys surface water pump stations, which includes monitoring and maintenance Administration General functions for standard operations of the department, including purchasing, timecards, budget development and oversight, culture and internal communications, recruiting and hiring, employee supervision and performance evaluations. Communications & Community Engagement Fosters more inclusive public participation and relationship building. GIS Includes staff time and consultant services to maintain the geographic information system (GIS) data necessary for customer inquiries, daily operations and infrastructure maintenance. Budget/CIP Development Facilitate development of the biennial budget, review, and file budget with State Auditor. Process budget amendments. Plan and develop 6 -year CIP document addressing current and future city-wide capital needs. Mandatory Training Trainings required by Federal, State, Local laws and/or City of Tukwila organizational policy. 177 Boards/Commissions/ Committees Staffing, participating and other support for the successful development and administration of Board and Commission recruitment, trainings, and meetings. Also includes assisting with appointments and monitoring terms of appointment and trainig requirements. Receive applications and compiles memo for Mayor, schedule interviews, as requested, maintains a roster with all appointees and expiration dates, send memos for approved appointment for city council agenda, issue press releases, send thank you, regrets and/or congratulations letters to residents Risk Management Maintain adequate insurance coverage for liabilities, property, and employee errors & omissions. Review claims and file reports as needed Utility Billing Provides support to the water, sewer, and surface water management departments. Provides all aspects of billing services, leak adjustments, financial reporting, etc Sewer Mains/Service Lines Staff time and supplies for sewer main maintenance and replacement by the City?s sewer crew Not Assigned to any program This program code is to be used with budget items that are not part of a program Staffing and Expenditure by Program Program Description Tier Legally Required (Y/N) Type of Program FTE Allocation 2023 Budget FTE allocation 2024 Budget %Change 2023-2024 Emergency Prep & Response 1 Y - Federal/State Governance 0.050 9,738 0.050 10,418 6.99% Projects & Capital Impr Mgmnt 1 N - Best Practice Community 1.800 3,300,748 1.800 3,842,459 16.41% Pump Station Monitor/Maint 1 Y - Federal/State Community 1.700 345,221 1.700 348,397 0.92% 1 - Total 3.550 3,655,707 3.550 4,201,274 14.92% Administration 2 Y - Federal/State Governance 1.900 2,214,696 1.900 2,362,296 6.66% Communications & Cmmnty Engmnt 2 N - Best Practice Community 0.050 9,738 0.050 10,418 6.98% GIS 2 Y - City Code Governance 0.820 104,856 0.820 112,194 7.00% Budget/CIP Development 2 Y - Federal/State Governance 0.100 19,476 0.100 20,836 6.98% 2 -Total 2.870 2,348,767 2.870 2,505,745 6.68% Mandatory Training 3 Y - Federal/State Governance - 5,000 - 5,000 - Boards/Commissions/Committees 3 Y - City Code Governance 0.200 38,953 0.200 41,672 6.98% Risk Management 3 Y - Federal/State Governance - 28,937 - 34,724 20.00% Utility Billing 3 Y - Federal/State Governance - 91,000 - 95,000 4.40% 3 - Tota I 0.200 163,890 0.200 176,397 7.63% Sewer Mains/Service Lines 4 N - Best Practice Community 1.700 5,832,651 1.700 6,139,867 5.27% 4 -Total 1.700 5,832,651 1.700 6,139,867 5.27% Not Assigned to any program 5 Not Applicable Governance - 547,986 - 547,573 -0.08% 5 - Total - 547,986 - 547,573 -0.08% Grand Total 8.320 12,549,000 8.320 13,570,855 8.14% 178 Tier 1 Tier 2 Tier 3 Tier 4 Not Assigned Programs by Tier $3,655.71 -q $163.89 $176.40 $2,348.77 $2,505.74 $4,201.27 $547.99 $547.57 $0 $1,000 $2,000 $3,000 $4,000 2023 Budget la 2024 Budget $5,000 $5,832.65 $6,139.87 $6,000 $7,000 Thousands 179 Revenue and Expense Summary SEWER UTILITY FUND Operating Expenses Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 8.0% Benefits 198,824 304,691 389,457 317,328 340,550 356,420 Sewer Sales $ 8,453,169 $ 9,422,525 $ 9,941,513 $ 10,205,000 $ 10,802,300 $ 11,329,915 5.9% 4.9% Grant Revenues 181 - - - - - 0.0% 0.0% Transportation Revenue 51,672 - - - - - 0.0% 0.0% Other Income 147,675 168,365 119,197 30,000 30,000 30,000 0.0% 0.0% Investment Eamings 92,326 (5,075) 78,210 50,000 50,000 50,000 0.0% 0.0% Total Operating Revenue 8,745,023 9,585,815 10,138,920 10,285,000 10,882,300 11,409,915 5.8% 4.8% Operating Expenses Salaries & Wages 445,322 715,043 877,901 721,402 947,190 1,022,498 31.3% 8.0% Benefits 198,824 304,691 389,457 317,328 340,550 356,420 7.3% 4.7% Supplies 19,614 4,266 8,322 14,600 6,200 6,200 -57.5% 0.0% Repair & Maintenance Supplies 7,417 9,735 11,006 8,000 17,600 17,600 120.0% 0.0% Resale Supplies - - - - - - 0.0% 0.0% Small Tools 1,917 958 2,063 5,000 5,000 5,000 0.0% 0.0% Technology Supplies 343 - - - 2,500 2,500 0.0% 0.0% Fleet Supplies - - 256 - - - 0.0% 0.0% Utility Fund Supplies 4,658,117 4,173,212 4,690,000 5,225,000 5,525,960 5,830,000 5.8% 5.5% Professional Services 180,635 361,076 231,486 827,339 253,437 392,224 -69.4% 54.8% Communications 8,067 7,607 10,220 6,300 7,000 7,000 11.1% 0.0% Professional Development 3,085 1,288 1,362 - 5,000 5,000 0.0% 0.0% Advertising 2,001 2,690 - - - - 0.0% 0.0% Rentals 74,246 44,186 31,830 33,817 24,916 2,000 -26.3% -92.0% Technology Services 13,098 14,572 22,448 2,000 15,000 15,000 650.0% 0.0% Utilities 34,122 39,274 38,221 47,500 50,430 50,430 6.2% 0.0% Repairs & Maintenance Services 293,618 455,760 50,614 91,802 1,127,567 1,178,789 1128.3% 4.5% Other Expenses 1,037,636 1,181,598 1,191,720 1,316,700 1,342,930 1,432,700 2.0% 6.7% Total Operating Expenses 6,978,063 7,315,956 7,556,905 8,616,788 9,671,281 10,323,362 12.2% 6.7% Capital Expenses Machinery & Equipment - 39,050 25,101 - - - 0.0% 0.0% Construction Projects - 1,001,768 1,800,000 2,050,000 1,300,000 1,850,000 -36.6% 42.3% Principal 330,536 330,886 334,205 334,205 334,223 337,201 0.0% 0.9% Interest Expense 25,460 23,072 17,349 17,349 13,813 10,288 -20.4% -25.5% Total Capital Expenses 355,996 1,394,776 2,176,655 2,401,554 1,648,036 2,197,489 -31.4% 33.3% Transfers Out 113,289 749,449 277,576 220,576 605,949 395,084 174.7% -34.8% Indirect Cost Allocation 522,167 588,149 594,031 594,031 623,733 654,920 5.0% 5.0% Other Non Operating - - 950,000 - - - 0.0% 0.0% Total Expenses 7,969,516 10,048,330 11,555,168 11,832,949 12,549,000 13,570,855 6.1% 8.1% Beginning Fund Balance 12,845,283 13,620,790 13,158,275 13,158,275 11,742,027 10,075,327 -10.8% -14.2% Change in Fund Balance 775,507 (462,515) (1,416,248) (1,547,949) (1,666,700) (2,160,940) 7.7% 29.7% Ending Fund Balance $ 13,620,790 $ 13,158,275 $ 11,742,027 $ 11,610,327 $ 10,075,327 $ 7,914,388 -13.2% -21.4% 180 Capital Projects The capital projects listed below are capital projects planned for the 2023-2024 biennium. The year in which the project is estimated to be completed has been provided. Additional information on the projects may be found in the Capital Improvement Program section of the budget document as well as the Capital Improvement Program document, which is adopted annually. Capital Project 2023 cost 2024 cost Anticipated Completion 80040201 -Annual Sewer Repair Program $1,050,000.00 $1,100,000.00 N/A 81040104 - Update GIS Water System Invento $ 01,000.00 1 2023 92340201 - Sewer Lift Station No. 5 Rebuild $1,300,000.00 $1.250,000.00 2024 90540208 - Abandon Lift Station No. 9 $ 150,000.00 $ 350,000.00 2025 90440200 - Sewer Lift Station No. 3 Upgrade 197,243 74,936 $ 000,000.00 2025 80040102 - Lift Station Generators Load Bank S 25,000.00 $ 25,000.00 N/A Total Capital Projects $ 2,592,000.00 $ 3,325,000.00 1 Salary and Benefit Details Sewer Position Description 2022 FTE 2023 FTE 2023 Budget Salaries Benefits 2024 FTE 2024 Budget Salaries Benefits Maintenance Operations Manager 1 1 $ 148,176 $ 46,588 1 $ 159,492 $ 48,869 Utilities Engineer/Asst City Engineer 1 1 142,789 37,664 1 162,576 41,498 Project Manager 1.5 1.5 197,243 74,936 1.5 208,387 77,421 Maint & Ops Superintendent 0.5 0.5 61,500 18,034 0.5 65,244 18,863 Maint & Ops Foreman 1 1 101,484 50,571 1 107,172 51,874 Sr Maint & Ops Specialist 1 1 80,448 28,213 1 90,516 30,298 Maint & Ops Specialist 1.5 1.5 132,222 53,672 1.5 139,728 55,413 Info Systems Project Analyst 0.1 0.1 13,217 5,411 0.1 13,922 5,560 GIS Coordinator 0.22 0.22 25,497 9,504 0.22 26,851 9,790 GIS Field Tech 0 0.5 37,614 13,614 0.5 41,610 14,462 Overtime 7,000 1,323 7,000 1,332 Uniforms 1,020 1,040 Department Total 7.82 8.32 $ 947,190 $ 340,550 8.32 $ 1,022,498 $ 356,420 181 Sewer Fund - Debt Service Requirements The following chart provides information on debt service requirements, by debt issue, for the biennium. Budget Debt Service Project 2023 2024 2015 Revenue Bonds Allentown Phase II Principal $ 100,787 $ 103,765 Interest 9,832 7,474 Total 110,619 111,239 PWTFL 2004 Allentown Phase II Principal 192,261 192,261 Interest 1,923 961 Total 194,184 193,222 PWTFL 2014 CBD Sewer Rehab Principal 41,175 41,175 Interest 2,059 1,853 Total 43,234 43,028 Public Safety Plan 2018 Bond Issuance Debt Service in Lieu of Rent Public Works Shops 145,607 145,773 Total 145,607 145,773 Public Safety Plan 2019 Bond Issuance Debt Service in Lieu of Rent Public Works Shops 54,343 54,312 Total 54,343 54,312 Total Principal Total Interest Total Debt Service in Lieu of Rent Total Debt Service 334,223 337,201 13,814 10,288 199,950 200,085 $ 547,987 $ 547,574 182 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues Salaries $ 375,024 $ 341,749 $ 374,854 $ 362,268 $ 413,268 $ 444,270 PW402800-333219 Dept Of Treasury -Cares Act $ 181 $ - $ - $ - $ - $ - PW402800-343501 Sewer -Regular Monthly Charges 8,134,729 9,110,432 9,490,000 9,955,000 10,552,300 11,079,915 PW402800-343505 Sewer Other Misc Charges 318,439 312,093 451,513 250,000 250,000 250,000 PW402800-344100 Road/Street Maint/Repair Chrgs 51,672 - - - - - PW402800-361110 Investment Interest 106,371 14,444 43,979 50,000 50,000 50,000 PW402800-361112 Investment Interest Accrued (13,126) 1,875 - - - - PW402800-361320 Unrizd Gain(Loss)-Investments (918) (21,394) 34,230 - - - PW402800-361400 Interest on Receivables 4,875 5,165 7,501 5,000 5,000 5,000 Total Operating Revenues PERS 8,602,223 9,422,615 10,027,223 10,260,000 10,857,300 11,384,915 PW402801-379004 CapContr-Allentown/Ryan Hill 142,800 163,200 111,696 25,000 25,000 25,000 Total Capital Project Revenues 142,800 163,200 111,696 25,000 25,000 25,000 725 PW402800-525000 Medical, Dental, Life, Optical 3,063 3,696 2,198 3,991 Total Revenues $ 8,745,023 $ 9,585,815 $ 10,138,920 $ 10,285,000 $ 10,882,300 $ 11,409,915 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW402800-511000 Salaries $ 375,024 $ 341,749 $ 374,854 $ 362,268 $ 413,268 $ 444,270 PW402800-512000 Extra Labor - 1,924 1,632 - - - PW402800-513000 Overtime 3,889 5,256 1,165 7,000 7,000 7,000 PW402801-511000 Salaries 57,520 334,033 396,708 352,134 526,922 571,228 PW402801-513000 Overtime - 50 - - - - PW402801C-511000 Salaries 8,888 32,032 102,041 - - - PW402801C-513000 Overtime - - 1,501 - - - Total Salaries & Wages 445,322 715,043 877,901 721,402 947,190 1,022,498 PW402800-521000 FICA 26,535 26,528 29,103 28,231 32,151 34,522 PW402800-523000 PERS 44,738 40,026 38,661 36,337 44,103 47,829 PW402800-524000 Industrial Insurance 9,386 9,570 7,729 10,669 11,208 11,768 PW402800-524050 Paid Family & Med Leave Prem 498 507 577 514 675 725 PW402800-525000 Medical, Dental, Life, Optical 3,063 3,696 2,198 3,991 2,155 2,263 PW402800-525097 Self -Insured Medical & Dental 90,201 89,195 114,179 96,330 75,135 75,135 PW402800-528000 Uniform Clothing 95 - - 625 - - PW402800-528001 Boot Allowance 555 884 - - 1,020 1,040 PW402801-521000 FICA 4,396 20,346 29,667 26,921 40,310 43,699 PW402801-523000 PERS 7,419 30,303 40,231 34,640 55,295 60,544 PW402801-524000 Industrial Insurance 1,510 5,312 4,666 2,115 4,520 4,746 PW402801-524050 Paid Family & Med Leave Prem 64 436 708 500 847 918 PW402801-525000 Medical, Dental, Life, Optical 434 2,527 1,700 2,881 1,963 2,061 PW402801-525097 Self -Insured Medical & Dental 7,144 63,908 69,033 73,574 71,170 71,170 PW402801C-521000 FICA 680 2,451 8,036 - - - PW402801C-523000 PERS 1,147 3,750 10,767 - - - PW402801C-524000 Industrial Insurance 243 894 2,509 - - - PW402801C-525000 Medical, Dental, Life, Optical 51 141 528 - - - PW402801C-525097 Self -Insured Medical & Dental 666 4,216 29,165 - - - Total Personnel Benefits 198,824 304,691 389,457 317,328 340,550 356,420 183 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW402800-531001 Office Supplies - 65 149 - 100 100 PW402800-531002 Printing Supplies 81 310 162 - 100 100 PW402800-531003 Operating Supplies 17,297 1,204 8,011 11,600 3,000 3,000 PW402800-531012 Billing Supplies 1,865 2,687 - 3,000 3,000 3,000 PW402800-532000 Repairs & Maint Supplies 4,453 2,097 - 5,000 - - PW402800-532001 Repair Supplies - 198 1,497 - 9,600 9,600 PW402800-532002 Maintenance Supplies 17 5,922 1,332 - - - PW402800-532003 Safety Supplies 2,878 1,518 399 3,000 3,000 3,000 PW402800-532005 Chemicals/Fertilizers 68 - - - - - PW402800-532007 Cleaning & Janitorial Supplies - - 602 - - - PW402800-532008 Pump Station Repair Supplies - - 6,732 - 5,000 5,000 PW402800-535000 Small Tool & Minor Equipment 171 958 - 2,500 - - PW402800-535001 Equipment - - - - 2,500 2,500 PW402800-535002 Power Tools 392 - - - - - PW402800-535003 Office Equipment - - 310 - - - PW402800-535004 Traffic Control Devices/Tools 1,354 - 1,753 2,500 2,500 2,500 PW402800-536001 Computer peripherals 343 - - - 2,500 2,500 PW402800-537002 Supplies added to vehicles - - 256 - - - PW402800-539003 Metro Sewage Treatment 4,658,117 4,173,212 4,690,000 5,225,000 5,525,960 5,830,000 PW402801-531003 Operating Supplies 371 - - - - - PW402801-532003 Safety Supplies - - 443 - - - PW402801C-531003 Operating Supplies - - - - - - Total Supplies 4,687,408 4,188,171 4,711,647 5,252,600 5,557,260 5,861,300 PW402800-541000 Professional Serces - 44 - 2,000 - - PW402800-541007 Contracted Services - - - - 7,000 7,000 PW402800-541010 Inspection Services & Permits 405 495 - - - - PW402800-541020 Insurance -Property - - - - - - PW402800-541026 Employee screening/testing 759 161 347 400 500 500 PW402800-541030 Insurance -Liability 11,375 9,329 22,607 9,939 28,937 34,724 PW402800-542001 Telephone/Alarm/Cell Service 7,975 7,607 7,829 6,300 6,900 6,900 PW402800-542002 Postage/Shipping Costs 92 - 29 - 100 100 PW402800-542004 Printing & Binding Services - - 2,362 - - - PW402800-543001 Memberships 248 318 - - - - PW402800-543002 Registrations 1,288 120 1,192- 4,000 4,000 PW402800-543003 Meals -Prof Dev related - - 106 - 500 500 PW402800-543005 Mileage - - 64 - 500 500 PW402800-543006 Certifications & Licenses 1,499 850 - - - - PW402800-544000 Advertising - - - - - - PW402800-545000 Operating Rentals & Leases 16 147 13 2,000 - - PW402800-545094 Fleet rental/repl funding 74,230 44,039 31,817 31,817 22,916 - PW402800-545999 Operating Rentals & Leases - - - - 2,000 2,000 PW402800-546001 Software Maintenance Contract 13,098 12,472 22,448 2,000 15,000 15,000 PW402800-547000 General Utilities - - - - - - PW402800-547021 Electric Utility 15,764 17,722 19,282 21,000 22,050 22,050 PW402800-547025 Water/Sewer Utility 18,358 21,500 18,939 23,500 25,380 25,380 PW402800-547028 Solid Waste Disposal - 52 - 3,000 3,000 3,000 PW402800-548000 Repair & Maint Services 10,428 - - 35,000 - - PW402800-548001 Repair services 965 3,038 1,896 - 30,000 30,000 PW402800-548002 Maintenance Services - 3,787 - - - - PW402800-548004 Radios/Telemetry Maint 5,906 - 1,917 10,000 10,000 10,000 PW402800-548095 Fleet Oper and Maint costs 28,518 47,864 46,802 46,802 37,567 38,789 PW402800-549000 Miscellaneous Expenses - - - 5,000 - - PW402800-549002 Credit Card Fees 71,690 102,053 87,781 88,000 88,000 92,000 PW402800-549007 Excise Taxes & OtherAssessmnt 121,171 136,174 104,490 200,000 200,000 200,000 PW402800-549010 Business Meals (non Prof Dev) 36 72 - 2,000 2,000 2,000 PW402800-549012 Bank Fees - - - - - - PW402800-549013 Utility One -Call Service 557 529 449 700 700 700 PW402800-549054 Interfund Taxes & Oper Assmnts 844,181 942,769 999,000 1,021,000 1,052,230 1,138,000 PW402801-541000 Professional Services 131,211 272,546 - - - - 184 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW402801-541007 Contracted Services - - - - 217,000 350,000 PW402801-543001 Memberships 173 - - - - - PW402801-543002 Registrations (123) - - - PW402801-544001 Legal & Public Notices 1,493 1,434 - - - - PW402801-546001 Software Maintenance Contract - 2,100 - - - - PW402801-548000 Repair & Maint Services 247,801 351,674 - - - - PW402801-548001 Repair services- - - - 1,050,000 1,100,000 PW402801C-541000 Professional Services 1,843 (213,686) 8,532 815,000 - - PW402801C-541006 Consulting Services 32,290 182,917 - - - - PW402801C-541007 Contracted Services 2,752 109,271 200,000 - - - PW402801C-544001 Legal & Public Notices 508 1,256 - - - - PW402801C-548000 Repair & Maint Services (266,654) 31,725 - - - - PW402801C-548002 Maintenance Services 266,654 17,671 - - - - Total Services & Passthrough Pmts 1,646,509 2,108,050 1,577,901 2,325,458 2,826,280 3,083,143 PW402801C-564000 Machinery & Equipment - 39,050 25,101 - - - PW402801C-565000 Construction Projects - 1,001,768 1,800,000 2,050,000 1,300,000 1,850,000 Total Capital Expenditures - 1,040,818 1,825,101 2,050,000 1,300,000 1,850,000 PW402800-750195 Transfer Out for 1% Arts 13,000 24,500 - 20,500 - - PW402800-750400 Transfer Out to Util Fds 2,973 - - - - - PW402801-750195 Transfer Out for 1% Arts- - 20,500 - 26,000 5,000 PW402801-750208 Transfer Out to 208 72,378 76,399 145,749 145,749 145,607 145,773 PW402801-750219 Transfer Out to 219 24,938 25,050 54,327 54,327 54,343 54,312 PW402801-750306 Transfer Out to 306 - 623,500 57,000 - 380,000 190,000 PW402801-581200 Interfund Loan Disbursed - - 950,000 - - - Total Transfers Out 113,289 749,449 1,227,576 220,576 605,949 395,084 PWTFL402-578069 PW 04-691-069 PRINCIPAL 192,261 192,261 192,261 192,261 192,261 192,261 PWTFL402-578075 PC13-961-075 PRIN 41,175 41,175 41,175 41,175 41,175 41,175 PWTFL402-583069 Pw-04-691-069 Interest 3,925 3,605 2,894 2,894 1,923 961 PWTFL402-583075 Pc13-961-075 Interest (326) 2,556 2,265 2,265 2,059 1,853 REV15SWR-572000 Revenue Bond 97,101 97,450 100,769 100,769 100,787 103,765 REV15SWR-583357 Interest On Long -Term Extemal 19,230 14,280 12,190 12,190 9,832 7,474 REV15SWR-588350 Amortization Costs 2,631 2,631 - - - - Total Debt Service Payments 355,996 353,959 351,554 351,554 348,036 347,489 PW402800-750190 Transfer Out ICA 522,167 588,149 594,031 594,031 623,733 654,920 Total Expenditures $ 7,969,516 $ 10,048,330 $ 11,555,168 $ 11,832,949 $ 12,549,000 $ 13,570,855 185 186 Public Works — Surface Water 1 Public Works 1 Director/City ' I Engineer (1) I 1 Utilities 1 Deputy 1 Maintenance 1 1 Director/Utilities L Manager (_33) _I L Manager (1) r 1 1 Admin Support : Senior Program Specialist (.33) £ Manager (1) L Superintendent Surface Water (.5) Surface Water M&O Foreman 1 51 Senior M&O Specialist (1'r M&O Specialist rr s 5,5y= Habitat Manager (1) NPDES Coordna:or Levee Project Manager (1) NPDES 'nspec er (1) NPDES Inspector Senior (1) Data & GIS Support Specialist (.17) GIS Coordinator (.22) Info Systems Project Analyst (.10) GIS Field Tech (.5) 187 DEPARTMENT: Public Works FUND: Surface Water RESPONSIBLE MANAGER: Hari Ponnekanti FUND NUMBER: 412 POSITION: Public Works Director Description The surface water program provides for engineering studies, preliminary engineering, construction, and maintenance of public surface water and drainage facilities to include control and monitoring of storm and surface water quantity and quality. The Green River Basin management agreement and the Green River levees are also included in this program. The costs of operating and maintaining the system are included with the capital projects necessary for system improvements. 2021 - 2022 Accomplishments • Completed Small Drainage Project identified on the approved list for 2020, 2021 and 2022. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Continued development of the GIS as-builts of city infrastructure that complies with NPDES. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Substantially constructed Riverton Creek Flap Gate Removal. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Began the ongoing Green the Green Program along the Duwamish River. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Completed construction of the East Marginal Way S Stormwater Outfalls. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Began design of the Gilliam Creek Fish Barrier Removal Project. Strategic Goal 1. Utility Comp Plan Goal 12.1 2023 - 2024 Outcome Goals • Improve surface water system efficiency. • Improve surface water system reliability. • Improve surface water system capacity. 2023 - 2024 Indicators of Success • Complete small drainage projects identified on the approved list for 2023 and 2024. • Continue development of the GIS as-builts of City infrastructure that complies with NPDES. • Construct Storm Water Quality Retrofit Projects. • Continue the Green the Green Program along the Duwamish River. • Begin design of Nelsen Side Channel Project. 188 Statistics Actual 2020 Actual Estimated 2021 2022 Projected 2023 2024 Maintain & Improve surface water system Number of linear feet TV inspected 2,795 5,940 10,000 10,000 10,000 Number of linear feet of storm lines cleaned 1,455 6,190 12,000 12,000 12,000 Number of linear feet of ditches cleaned 7,524 1,411 2,000 2,000 2,000 Number of manholes/catch basins/or stormceptors cleaned 1,002 412 1,500 1,500 1,500 Number of catch basins/manholes inspected 2,310 2,671 2,363 3,660 2,363 Number of flow control/BMP facilities inspected 95** 72 72 80 80 Number of times cleaned Station 16 water quality pond Once/yr Once/yr Once/yr Once/yr Once/yr Number of times cleaned 42nd Ave water quality pond Three/yr Three/yr Three/yr Three/yr Three/yr Number of times cleaned Foster Park water quality pond Three/yr Three/yr Three/yr Three/yr Three/yr Number of times cleaned Cascade Glen water quality pond Twice/yr Twice/yr Twice/yr Twice/yr Twice/yr Number of times cleaned large pot type water quality vaults Once/yr Once/yr Once/yr Once/yr Once/yr Number of times clean 10 large trash racks 250 250 250 250 250 Capital Hours of 5 storm lift stations monitoring of pump hours, start counts, and generator operation (weekly) 5 5 5 5 5 NPDES (National Pollutant Discharge Elimination System) *Number of illicit discharge events 7 10 12 10 12 Customers Number of surface water customers 5,261 5,278 5,300 5,345 5,345 Number of catchbasins/manholes 6,023 6,023 6,040 6,050 6,050 Number of flow control/BMP facilities 95 72** 72** 80 80 Number of total drainage system miles 97 111 85 82 85 * COVID-19 impacted this statistic **23 of the facilities that were mapped as public were found to be private. That's why 2021 has 72 facilities Fund Detail 189 Staffing and Expenditure by Program Program Description Tier Legally Required (Y/N) Type of Program FTE Allocation 2023 Budget FTE Allocation 2024 Budget %Change 2023-2024 Projects & Capital Impr Mgmnt 1 N - Best Practice Community 1.625 7,887,893 1.625 7,089,356 -10.12% Levees 1 Y - Federal/State Community 1.000 178,057 1.000 186,700 4.85% Pump Station Monitor/Maint 1 Y - Federal/State Community 0.025 94,519 0.025 94,622 0.11% 1 -Total 2.650 8,160,470 2.650 7,370,678 -9.68% Administration 2 Y - Federal/State Governance 0.450 728,731 0.450 764,387 4.89% GIS 2 Y - City Code Governance 1.845 258,053 1.845 273,326 5.92% Ditches, Ponds, Bioswale 2 Y - Federal/State Community 0.900 168,131 0.900 174,637 3.87% Manholes/Catchbasins 2 N - Best Practice Community 1.875 287,215 1.875 301,185 4.86% NPDES 2 Y - Federal/State Community 4.175 622,355 4.175 655,846 5.38% Outfall/Flap Gates/Trash racks 2 N - Best Practice Community 1.550 218,521 1.550 230,002 5.25% Surface Water Mains 2 Y - Federal/State Community 1.875 276,745 1.875 290,032 4.80% Utilities/Surface Water 2 Y- City Code Governance - 903,241 - 946,896 4.83% 2 -Total 12.670 3,462,993 12.670 3,636,313 5.00% Professional Dev & Training 3 Y - Ordinance/Resolution Governance - 740 - 740 - Mandatory Training 3 Y - Federal/State Governance - 7,250 - 7,250 - 3 -Total - 7,990 - 7,990 - Not Assigned to any program 5 Not Applicable Governance - 777,971 - 777,128 -0.11% 5 -Total - 777,971 - 777,128 -0.11% Grand Total 15.320 12,409,424 15.320 11,792,110 -4.97% Tier 1 Tier 2 Programs by Tier $3,463 Tier 3 $8 $8 Tier 4 $0 $0 Not Assigned $0 $778 $777 $1,000 Program Descriptions $2,000 $3000 $3,636 $4,000 $5,000 2023 Budget is 2024 Budget $6,000 $7.000 $8,160 $7,371 $8,000 $9,000 Thousands 190 Administration — General functions for standard operations of the department, including purchasing, timecards, budget development and oversight, culture and internal communications, recruiting and hiring, employee supervision and performance evaluations. Professional Dev & Training — Development of operational and strategic knowledge and skills to support staff development and better outcomes for the community and organization. Mandatory Training — Trainings required by Federal, State, Local laws and/or City of Tukwila organizational policy. Projects & Capital Improvement Management — Planning and executing community infrastructure investment GIS — Includes staff time and consultant services to maintain the geographic information system (GIS) data necessary for customer inquiries, daily operations and infrastructure maintenance. Ditches, Ponds, Bioswale — Staff time and supplies for maintenance of surface water ditches, ponds, and bioswales by the City's surface water crew Levees — Management of the City's 205 Levee and cooperation with FEMA and King County Flood Control District. Manholes/Catchbasins — Staff time for maintenance and supplies for City's manholes/catch basins. Includes using the Vactor truck and costs for proper disposal of drainage waste NPDES — Includes staff time and supplies to adhere to the requirements under Surface Water's National Pollutant Discharge Elimination System (NPDES) Permit. Includes annual reporting, public education and outreach, staff training, and inspections of public and private systems. Includes staff response to illicit discharge events in Citys right-of-way. Outfall/Flap Gates/Trash racks — Outfalls, Flap Gates, and Trash racks -Staff time and supplies for maintenance of surface water outfalls, flap gates, and trash racks by the Citys surface water crew. Includes all staff time for monitoring the Green/Duwamish River in high water events Pump Station Monitor/Maintenance — Covers all work at the City's surface water/sewer pump stations, which includes monitoring and maintenance Surface Water Mains — Staff time for maintenance and supplies for City surface water mains Utilities/Surface Water — Staff time and supplies for surface water main maintenance and replacement by the City's crew. 191 Revenue and Expense Summary SURFACE WATER MANAGEMENT FUND Operating Expenses ActuaI Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 6.3% Benefits 511,411 547,180 555,193 569,167 700,378 720,938 Surface Water Sales $ 6,925,263 $ 7,021,365 $ 7,389,873 $ 7,350,000 $ 7,717,500 $ 8,103,375 5.0% 5.0% Grant Revenues 201,303 340,755 496,775 381,000 2,176,000 1,328,000 471.1% -39.0% Other Income 889,664 1,201,842 31,430 2,748,000 1,444,000 1,620,000 -47.5% 12.2% Investment Eamings 26,578 5,783 8,516 30,000 30,000 30,000 0.0% 0.0% Total Operating Revenue 8,042,808 8,569,744 7,926,593 10,509,000 11,367,500 11,081,375 8.2% -2.5% Operating Expenses Salaries & Wages 1,081,403 1,132,676 1,218,499 1,241,759 1,555,045 1,653,686 25.2% 6.3% Benefits 511,411 547,180 555,193 569,167 700,378 720,938 23.1% 2.9% Supplies 19,678 6,323 20,560 86,000 20,300 20,300 -76.4% 0.0% Repair & Maintenance Supplies 1,723 19,832 1,288 1,500 17,500 17,500 1066.7% 0.0% Small Tools 1,620 3,637 8,225 6,500 6,500 6,500 0.0% 0.0% Technology Supplies 58 1,570 792 - 500 500 0.0% 0.0% Fleet Supplies - - 256 - - - 0.0% 0.0% Professional Services 1,066,688 786,543 484,381 2,680,014 4,103,137 2,552,924 53.1% -37.8% Communications 8,028 6,408 6,767 7,000 7,100 7,100 1.4% 0.0% Professional Development 5,071 2,703 13,590 - 7,990 7,990 0.0% 0.0% Advertising 2,897 1,777 5,947 - - - 0.0% 0.0% Rentals 299,826 175,677 126,377 130,343 4,000 4,000 -96.9% 0.0% Technology Services 6,312 10,008 18,245 - 3,000 3,000 0.0% 0.0% Utilities 61,244 51,221 89,415 87,020 90,685 90,685 4.2% 0.0% Repairs & Maintenance Services 190,190 207,735 115,368 145,927 59,000 59,000 -59.6% 0.0% Other Expenses 789,214 804,170 840,865 835,725 862,475 901,025 3.2% 4.5% Capital -Land 4,739 - - - - - 0.0% 0.0% Other Capital Improvements - - 3,237 - 900,000 900,000 0.0% 0.0% Machinery & Equipment - - 5,140 - - - 0.0% 0.0% Construction Projects 1,269,108 2,683,638 2,792,000 4,613,000 1,687,000 2,900,000 -63.4% 71.9% Principal 289,746 278,217 279,360 279,360 278,863 279,439 -0.2% 0.2% Interest Expense 9,095 8,107 6,249 6,249 4,497 2,743 -28.0% -39.0% Transfers Out 247,534 564,254 665,866 524,866 1,441,612 971,945 174.7% -32.6% Total Operating Expenses 5,865,587 7,291,673 7,257,620 11,214,430 11,749,582 11,099,276 4.8% -5.5% Indirect Cost Allocation 684,699 622,199 628,421 628,421 659,842 692,834 5.0% 5.0% Total Non Operating Expenses 684,699 622,199 628,421 628,421 659,842 692,834 5.0% 5.0% Total Expenses 6,550,286 7,913,872 7,886,041 11,842,851 12,409,424 11,792,110 4.8% -5.0% Beginning Fund Balance 3,755,424 5,247,946 5,903,817 5,903,817 5,944,369 4,902,446 0.7% -17.5% Change in Fund Balance 1,492,522 655,872 40,552 (1,333,851) (1,041,924) (710,735) -21.9% -31.8% Ending Fund Balance $ 5,247,946 $ 5,903,817 $ 5,944,369 $ 4,569,966 $ 4,902,446 $ 4,191,711 7.3% -14.5% 192 Capital Projects The capital projects listed below are capital projects planned for the 2023 - 2024 biennium. The year in which the project is estimated to be completed has been provided. Additional information on the projects may be found in the Capital Improvement Program section of the budget. Capital Project 2023 cost 2024 cast Anticipated Completion Annual Small Drainage Program $ 900,000.00 $ 900.000.00 NIA Storm Water Quality Retrofit Program $1,620.000.00 $ 100 000.00 NIA NPDES Program $ 60 000.00 $ 60,000.00 N/A Regional Surface Water Partnerships $ 75,000.00 $ 75,000.00 NIA Green the Green Program $ 185,000.00 $ 180,000.00 NIA Gilliam Creek Fish Barrier Removal $ 600.000.00 $ 650.000.00 2026 Tukwila 205 Levee Certification $ 650,000.00 $ 650,000.00 N/A Nelsen Side Channel $ 600,000.00 $ 300,000.00 2025 Surface Water Comprehensive Plan $ 165000.00 $ - 2023 S 131st PI Drainage Improvements $ 671,000.00 $ 2:400,000.00 2024 Chinook Wind Public Access $ 422,000.00 $ - 2023 Chinook Wind Extension 3 150,000.00 $ 150,000.00 2026 Surface Water GIS Inventory $ 47.000.00 $ - 2023 Northwest Gilliam Storm Drainage System $ 100,000.00 $ 840,000.00 2024 Duwamish Rvrbk Stabilization at S 104th St $ 150,000.00 3 - 2026 Duwamish Hill Preserve $ 370,000.00 3 - 2025 Soils Reclamation Facility $ 551,000.00 $ - 2026 Total Capital Projects $ 7,316,000.00 $ 6,305,000.00 193 Salary and Benefit Details Surface Water Position Description 2022 FTE 2023 FTE 2023 Budget Salaries Benefits 2024 FTE 2024 Budget Salaries Benefits Maint & Ops Superintendent 0.5 0.5 $ 30,975 $ 17,714 0.5 $ 32,622 $ 18,125 Maint & Ops Foreman 1.5 1.5 152,076 74,535 1.5 160,158 76,407 Maint & Ops Specialist 5.5 5.5 474,874 255,222 5.5 510,186 263,032 Senior Program Manager 1 1 146,880 56,958 1 154,752 58,613 NPDES Coordinator 1 1 124,500 46,925 1 131,088 48,420 Senior NPDES Inspector 1 1 100,572 35,345 1 105,960 36,592 Junior NPDES Inspector 0 1 80,460 46,724 1 89,016 48,531 Sr Maint & Ops Specialist 1 1 94,044 49,189 1 99,073 50,361 Habitat Project Manager 1 1 130,668 37,488 1 137,724 39,076 Levee Project Manager 1 1 130,668 45,389 1 137,724 46,976 Information Systems Project Analyst 0.1 0.1 13,217 5,411 0.1 13,922 5,560 GIS Coordinator 0.22 0.22 25,497 9,504 0.22 26,851 9,790 GIS Field Tech 0 0.5 37,614 13,614 0.5 41,610 14,462 Overtime 13,000 3,110 13,000 1,743 Clothing Allowance 3,250 3,250 Department Total 13.82 15.32 $ 1,555,045 $ 700,378 15.32 $ 1,653,686 $ 720,938 194 Debt Service Requirements The following chart provides information on debt service requirements, by debt issue, for the biennium. Budget Debt Service Project 2023 2024 2015 Revenue Bonds Allentown Phase II Principal $ 19,507 $ 20,084 Interest 1,903 1,447 Total 21,410 21,531 PWTFL 2004 Allentown Phase II Principal 37,212 37,212 Interest 372 186 Total 37,584 37,398 PWTFL 2004 Cascade View Principal 222,144 222,144 Interest 2,221 1,111 Total 224,365 223,255 Public Safety Plan 2018 Bond Issuance Debt Service in Lieu of Rent Public Works Shops 360,185 360,596 Total 360,185 360,596 Public Safety Plan 2019 Bond Issuance Debt Service in Lieu of Rent Public Works Shops 134,427 134,350 Total 134,427 134,350 Total Principal Total Interest Total Debt Service in Lieu of Rent Total Debt Service 278,863 279,440 4,496 2,744 494,612 494,946 $ 777,971 $ 777,130 195 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PW412380-333219 Dept Of Treasury -Cares Act $ 4,346 $ - $ - $ - $ - $ - PW412380-343100 SSWM Regular Monthly Charges 6,923,235 7,021,365 7,389,795 7,350,000 7,717,500 8,103,375 PW412380-343110 Lein Fees 2,028 - 78 - - - PW412380-361110 Investment Interest 26,578 5,783 8,516 30,000 30,000 30,000 PW412380-361400 Interest on Receivables 2,880 2,354 15,240 20,000 20,000 20,000 PW412380-367110 Gifts & Bequests PM Sources 12,500 - - - - - PW412380-369900 Other Revenues 1,981 - - - - - Total Operating Revenues 6,973,548 7,029,502 7,413,628 7,400,000 7,767,500 8,153,375 PW412301-334038 NPDES Grant 33,318 48,404 50,000 64,000 64,000 64,000 PW412301-337704 KC Ntrl Res & Pks-S 180 Flood - - - 117,000 - - PW412301-337734 Kcfczd-Opportunity Funds - - 89,125 150,000 - - PW412301-337735 KCFCD-Green the Green Revegitn 63,639 13,226 86,774 50,000 50,000 50,000 PW412301-337736 KCFCD-Riverton Flapgate Rmvi 100,000 279,125 (139,125) - - - PW412301-337737 King Co Flood Control District - - 410,000 - 2,062,000 1,214,000 PW412301-374027 CapContr-RCO State Grant - - - - 126,000 - PW412301-374031 Capital Contribution -DOE Grant - - - 2,160,000 1,298,000 1,600,000 PW412301-375114 Dept of Comm -Riverton Flapgate 211,764 31,285 - - - - PW412301C-374027 CapContr-RCO State Grant 472,316 74,472 125,969 568,000 - - PW412301C-374031 Capital Contribution -DOE Grant 188,223 1,093,730 (109,778) - - - Total Capital Project Revenues 1,069,259 1,540,242 512,965 3,109,000 3,600,000 2,928,000 Total Revenues $ 8,042,808 $ 8,569,744 $ 7,926,593 $ 10,509,000 $ 11,367,500 $ 11,081,375 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW412380-549000 Miscellaneous Expenses $ - $ 334 $ - $ 8,000 $ - $ - PW412380-549007 Excise Taxes & Other Assessmnt 92,652 97,635 100,000 85,000 85,000 85,000 PW412380-549010 Business Meals (non Prof Dev) 851 405 352 2,000 2,000 2,000 PW412380-549012 Bank Fees 2,340 2,106 1,287 - - - PW412380-549013 Utility One -Call Service 557 529 449 725 725 725 PW412380-549054 Interfund Taxes & Oper Assmnts 692,814 702,372 738,777 740,000 774,750 813,300 Total Services & Passthrough Pmts 2,429,471 2,046,241 1,700,954 3,886,029 5,137,387 3,625,724 196 Expenses GL Account Code Account Description ActuaI 2020 2021 Projected 2022 2022 Budget 2023 2024 PW412301C-561000 Land 4,739 -- - - - PW412301C-563000 Other Improvements - - 3,237 - 900,000 900,000 PW412301C-564000 Machinery & Equipment- - 5,140 - - - PW412301C-565000 Construction Projects 1,269,108 2,683,638 2,792,000 4,613,000 1,687,000 2,900,000 Total Capital Expenditures 1,273,847 2,683,638 2,800,377 4,613,000 2,587,000 3,800,000 PW412301-750195 Transfer Out for 1% Arts 5,950 7,800 29,940 29,940 7,000 7,000 PW412301-750208 Transfer Out to 208 176,924 188,987 360,537 360,537 360,185 360,596 PW412301-750219 Transfer Out to 219 61,687 61,967 134,389 134,389 134,427 134,350 PW412301-750306 Transfer Out to 306 - 305,500 141,000 - 940,000 470,000 PW412301-750400 Transfer Out to Util Fds 2,973 - - - - - Total Transfers Out 247,534 564,254 665,866 524,866 1,441,612 971,945 PWTFL412-578064 PW -01-691-064 VAL VUE PRIN 11,597 -- - - - PWTFL412-578069 PW 04-691-069 PRINCIPAL 37,212 37,212 37,712 37,712 37,212 37,212 PWTFL412-578070 PW 04-691-070 PRIN 222,144 222,144 222,144 222,144 222,144 222,144 PWTFL412-583064 Pw-01-691-064 Val Vue Interest 87 (29) - - - - PWTFL412-583069 Pw-04-691-069 Interest 760 698 558 558 372 186 PWTFL412-583070 Pw-04-691-070 Interest 4,535 4,165 3,332 3,332 2,221 1,111 REV15SWM-572000 Revenue Bond 18,794 18,861 19,504 19,504 19,507 20,084 REV15SWM-583387 2015 Refunding Bond Interest 3,241 - 2,359 2,359 1,903 1,447 REV15SWM-588380 Amortization Costs 509 509 - - - - REV15SWM-588387 Amortization Costs (37) 2,764 - - - - Total Debt Service Payments 298,841 286,324 285,609 285,609 283,360 282,183 PW412380-750190 Transfer Out ICA 684,699 622,199 628,421 628,421 659,842 692,834 Total Expenses $ 6,550,286 $ 7,913,872 $ 7,886,041 $ 11,842,851 $ 12,409,424 $ 11,792,110 197 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW412380-549000 Miscellaneous Expenses - 334 - 8,000 - - PW412380-549007 Excise Taxes & Other Assessmnt 92,652 97,635 100,000 85,000 85,000 85,000 PW412380-549010 Business Meals (non Prof Dev) 851 405 352 2,000 2,000 2,000 PW412380-549012 Bank Fees 2,340 2,106 1,287 - - - PW412380-549013 Utility One -Call Service 557 529 449 725 725 725 PW412380-549054 Interfund Taxes & Oper Assmnts 692,814 702,372 738,777 740,000 774,750 813,300 Total Services & Passthrough Pmts 2,429,471 2,046,241 1,700,954 3,886,029 5,137,387 3,625,724 PW412301C-561000 Land 4,739 - - - - - PW412301C-563000 Other Improvements- - 3,237 - 900,000 900,000 PW412301C-564000 Machinery & Equipment- - 5,140 - - - PW412301C-565000 Construction Projects 1,269,108 2,683,638 2,792,000 4,613,000 1,687,000 2,900,000 Total Capital Expenditures 1,273,847 2,683,638 2,800,377 4,613,000 2,587,000 3,800,000 PW412301-750195 Transfer Out for 1% Arts 5,950 7,800 29,940 29,940 7,000 7,000 PW412301-750208 Transfer Out to 208 176,924 188,987 360,537 360,537 360,185 360,596 PW412301-750219 Transfer Out to 219 61,687 61,967 134,389 134,389 134,427 134,350 PW412301-750306 Transfer Out to 306 - 305,500 141,000 - 940,000 470,000 PW412301-750400 Transfer Out to Util Fds 2,973 - - - - - Total Transfers Out 247,534 564,254 665,866 524,866 1,441,612 971,945 PWTFL412-578064 PW -01-691-064 VAL VUE PRIN 11,597 - - - - - PWTFL412-578069 PW 04-691-069 PRINCIPAL 37,212 37,212 37,712 37,712 37,212 37,212 PWTFL412-578070 PW 04-691-070 PRIN 222,144 222,144 222,144 222,144 222,144 222,144 PWTFL412-583064 Pw-01-691-064 Val Vue Interest 87 (29) - - - - PWTFL412-583069 Pw-04-691-069 Interest 760 698 558 558 372 186 PWTFL412-583070 Pw-04-691-070 Interest 4,535 4,165 3,332 3,332 2,221 1,111 REV15SWM-572000 Revenue Bond 18,794 18,861 19,504 19,504 19,507 20,084 REV15SWM-583387 2015 Refunding Bond Interest 3,241 - 2,359 2,359 1,903 1,447 REV15SWM-588380 Amortization Costs 509 509 - - - - REV15SWM-588387 Amortization Costs (37) 2,764 - - - - Total Debt Service Payments 298,841 286,324 285,609 285,609 283,360 282,183 PW412380-750190 Transfer Out ICA 684,699 622,199 628,421 628,421 659,842 692,834 Total Expenditures $ 6,550,286 $ 7,913,872 $ 7,886,041 $ 11,842,851 $ 12,282,241 $ 11,654,563 198 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2023 - 2028 WATER ENTERPRISE FUND 401 CIP **Other After Six Page # PROJECT TITLE 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 55 S 152nd Street Waterline Extension & Replacer 1,880 0 0 0 0 0 1,880 0 0 56 Water Reservoir and Pump Station 0 750 1,000 3,000 4,600 0 9,350 9,350 7,000 57 Update GIS Water System Inventory 67 0 0 50 105 0 222 0 0 58 Smart Water Meters Upgrade 0 1,250 1,000 0 0 0 2,250 1250 0 59 S 149th St & S 150th St Watermain Replaceme 0 575 925 0 0 0 1,500 0 0 60 Annual Water Repair 0 100 200 400 500 0 1,200 0 1,500 61 Large Water Meters Replacement 50 150 150 150 100 100 700 0 200 62 Baker Blvd Water Main Replacement 0 0 0 0 150 2,500 2,650 1,225 0 Strander Blvd Waterline Upgrade 0 0 0 0 0 0 0 0 3,450 Allentown Phase III - Water Revitalization 0 0 0 0 0 0 0 0 1,650 57th Ave S Waterline Replacement 0 0 0 0 0 0 0 0 975 Southcenter Blvd Water Main Replacement 0 0 0 0 0 0 0 0 2,500 S 140th St Waterline Replacement 0 0 0 0 0 0 0 0 1,225 S 180th & W Valley Loop/Renton Turnover 0 0 0 0 0 0 0 0 2,550 Foster Area Water Upgrade 0 0 0 0 0 0 0 0 2,750 West Valley Hwy East Side Water Looping 0 0 0 0 0 0 0 0 2,200 58th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 1,450 West Valley Deep Water Main Replacement 0 0 0 0 0 0 0 0 1,350 65th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 3,150 49th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 2,000 S 180th St Water Main Replacement 0 0 0 0 0 0 0 0 1,232 Evans Black Dr Water Main Replacement 0 0 0 0 0 0 0 0 780 S 112 St Water Looping 0 0 0 0 0 0 0 0 1,140 S 153rd St Water Main Replacement 0 0 0 0 0 0 0 0 350 Corporate Dr S Water Main Replacement 0 0 0 0 0 0 0 0 560 Ryan Hill Watermain Improvements 0 0 0 0 0 0 0 0 4,650 Crystal Springs Intertie with Highline WD - 500 i 0 0 0 0 0 0 0 0 325 Grand Total 1,997 2,825 3,275 3,600 5,455 2,600 19,752 11,825 39,692 ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2028 Changes from 2021 to 2023 CIP: can be found in the City's website under Additions Public Works Capital Improvement Program. S 149th St & S 150th St Watermain Replacement Large Water Meters Replacement Smart Water Meters Upgrade Annual Water Repair Deleted: Water Comp Plan Completed Macadam Road completed 2023 - 2028 Capital Improvement Program 9/28/2022 1 99 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 152nd Street Waterline Extension & Replacement Project No. 91640103 DESCRIPTION: Design and construct 2,000 LF of 12" ductile iron waterline in S 152nd Place from Macadam Rd. to Sunwood Blvd. JUSTIFICATION: The proposed waterline will also meet fire flow requirements. STATUS: Easement acquisitions will be needed. MAINT. IMPACT: Reduce water quality issues by removing a dead-end and upsizing existing main. COMMENT: Planned to be combined with S 152nd Street Waterline Replacement project. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES °`` Project Location12:.-reviler- HEWost� s N Mill Design 0 195 130 � + �� W IwiNif 0. ,� 325 Land (R/W) TIA1 11 \L.i. 11/ NIID 0 Const. Mgmt. 250 b D I NM 250 Construction 1,500 .15116 WMPI., St D - 1,500 TOTAL EXPENSES 0 195 1,880 0 0 0 0 0 0 2,075 FUND SOURCES ,, i 1 / Awarded Grant G 0 Proposed Grant '76 IVIII4 GIs • s,so st �rll�Il �:.) r,,...��a, 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 195 1,880 0 0 0 0 0 0 2,075 TOTAL SOURCES 0 195 1,880 0 0 0 0 0 0 2,075 200 2023 - 2028 Capital Improvement Program °`` Project Location12:.-reviler- HEWost� s N Mill 0 � + �� W IwiNif 0. ,� till TIA1 11 \L.i. 11/ NIID Atifh- b D I NM ro � .15116 WMPI., St D - N n 9 ,1 LW ib _s� W��NI W m 6 �rS ,, i 1 / G st '76 IVIII4 GIs • s,so st �rll�Il �:.) r,,...��a, 200 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Water Reservoir and Pump Station Project No. 91240102 DESCRIPTION: Design and construct a new 2.5 MG water reservoir with a pump station. JUSTIFICATION: The Department of Health is requiring the City provide additional water storage. A pump station is needed for fire flow. STATUS: Design funds will be used to update and expand the siting study Carollo completed in 2014 and updated in 2021. MAINT. IMPACT: Additional staff will be needed to provide maintenance for the new reservoir and pumps. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 7 500 500 1,007 Land (R/W) 750 1,000 1,750 Const. Mgmt. 500 500 1,000 Construction 2,000 3,600 7,000 12,600 TOTAL EXPENSES 7 0 0 750 1,000 3,000 4,600 0 7,000 16,357 FUND SOURCES Awarded Grant 0 Proposed Grant 1,000 1,000 Bond 750 1,000 3,000 3,600 8,350 Mitigation Expected 0 Utility Revenue 7 0 0 0 0 0 0 0 7,000 7,007 TOTAL SOURCES 7 0 0 750 1,000 3,000 4,600 0 7,000 16,357 Location to be determined. 2023 - 2028 Capital Improvement Program 201 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Update GIS Water System Inventory Project No. 81640104 DESCRIPTION: The Geographic Information System (GIS) water system inventory update will continue processing as-builts and survey data to improve the accuracy of the existing program utilitzed for construction and public records request. The GIS mapping will provide information on the water system that is easily accessible by City staff JUSTIFICATION: and the public. With GIS data, the City will be able to develop an asset management plan to determine the water assets needed to be upgraded or replaced. STATUS: Combined Asset Management System began in 2017 and has been ongoing since. MAINT. IMPACT: The survey will provide staff with -up -date information on the location of water line features. COMMENT: CIP is part of a coordinated project with Sewer and Stormwater. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 67 0 0 50 50 0 300 467 Land (R/W) 0 Const. Mgmt. 5 5 10 Construction 50 50 100 TOTAL EXPENSES 0 0 67 0 0 50 105 0 355 577 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 67 0 0 50 105 0 355 577 TOTAL SOURCES 0 0 67 0 0 50 105 0 355 577 Project Location: Entire System 202 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Smart Water Meters Upgrade Project No. 92240101 DESCRIPTION: Upgrade the City's existing automatic meter reading (AMR) portable radio -based water system with an advanced metering infrastructure (AMI) fixed -based system. JUSTIFICATION: The new system will enable real-time alerts for leaks, reduce unaccounted-for water loss, and provide City staff with more data to make better decisions regarding operational and customer concerns. STATUS: Project scheduled for 2024/2025. MAINT. IMPACT: No impact on maintenance Applied for WaterSMART grant in 2022 for 50% of project costs. Will continue to research and apply for other grant sources. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 250 250 Land (R/W) 0 Const. Mgmt. 200 200 400 Construction 800 800 1,600 TOTAL EXPENSES 0 0 0 1,250 1,000 0 0 0 0 2,250 FUND SOURCES Awarded Grant 0 Proposed Grant 687 563 1,250 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 563 437 0 0 0 0 1,000 TOTAL SOURCES 0 0 0 1,250 1,000 0 0 0 0 2,250 Project Location: Entire System 2023 - 2028 Capital Improvement Program 203 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 149th and S 150th St Watermain Replacement Project No. 92340102 DESCRIPTION: Design and Construct 1,200 LF of 12" DI watermain along S 149th St and S 150th St. JUSTIFICATION: The existing watermain is reaching its useful life and does not meet Department of Health or fireflow requirements. STATUS: Easement acquisitions may be needed. MAINT. IMPACT: Reduce need to repair leaks. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES ;g Project Location , :L Is 12 . 30.b.s, \,,r _ ,,� N Design 250 10) 111 NI , 250 Land (R/W) o ost t/t, 0 Const. Mgmt. 5 144 St I 125 125 4 S1 35f ...,,, �, a�6t I 250 Construction 111,71111 200 800 47WPM ®\ ( 1,000 TOTAL EXPENSES 0 0 0 575 925 0 0 0 0 1,500 FUND SOURCES 1 _`—� / 5.15' St st \1--; 4111\\ te, ►,jj try�'GIS�Tukw 0'Akira slust Awarded Grant 17' I�I-IAl �,,,,�� lo 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 575 925 0 0 0 1,500 TOTAL SOURCES 0 0 0 575 925 0 0 0 0 1,500 204 2023 - 2028 Capital Improvement Program ;g Project Location , :L Is 12 . 30.b.s, \,,r _ ,,� N AN.A, 10) 111 NI , 111=111.111 1.11 o ost t/t, 5 144 St I ki 4 S1 35f ...,,, �, a�6t I 111,71111 47WPM ®\ ( '�� a • , d'� J`, 1 _`—� / 5.15' St st \1--; 4111\\ te, ►,jj try�'GIS�Tukw 0'Akira slust 17' I�I-IAl �,,,,�� lo 204 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Annual Water Repair Project No. 80040101 DESCRIPTION: Reduce leaks by performing small repairs of the water system identified by the Water Department. JUSTIFICATION: The Water Department identifies small repairs throughout the City that have a high priority of affecting the health and safety of the residents. STATUS: Ongoing repairs annually. MAINT. IMPACT: Have potential to reduce maintenance needs. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES � s " ;, Project Location , :--, @ lin ,z6 30 SANlip `/ Design N 100 50 50 50 300 550 Land (R/W) ♦♦ 11,111 -__.. , S1i lh 1iiingig �.� 0 Const. Mgmt. ,„ 50 50 50 300 450 Construction 1 IR m� 5 743 $_ ♦o �♦ 100 300 400 4,000 4,800 TOTAL EXPENSES 0 0 0 100 200 400 500 0 2,000 5,800 FUND SOURCES iMirrr �a \��,�o�,, - StIIII 'o \03- s Awarded Grant S 160 iriAga S1 -011,--itat 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 100 200 400 500 0 2,000 3,200 TOTAL SOURCES 0 0 0 100 200 400 500 0 2,000 3,200 2023 - 2028 Capital Improvement Program 205 � s " ;, Project Location , :--, @ lin ,z6 30 SANlip `/ N Joh sliii ♦♦ 11,111 -__.. , S1i lh 1iiingig �.� m ,„ '4 .y.kiie: p. wirmil Wain N 5144 St 1 IR m� 5 743 $_ ♦o �♦ � 11llifil 1` 461 iMirrr �a \��,�o�,, - StIIII 'o \03- s S 160 iriAga S1 -011,--itat 2023 - 2028 Capital Improvement Program 205 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Large Meter Water Replacement Project No. 92340101 DESCRIPTION: Upgrade and replace the City's existing large water meters. JUSTIFICATION: The new meters will enable easier and safer acces to the meters. A potential leak would also be detected much quicker. STATUS: Project scheduled for 2023 through 2027. MAINT. IMPACT: New equipment will slightly reduce maintenance needs. COMMENT: As most of the large water meters are within the CBD area, the construction will be phased out over several years to minimize disruption. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES � s " ;, Project Location , :--, @ lin ,z6 30 SAN / Design 50 50 50 50 200 Land (R/W) ♦ ♦-__.. ,_'11 , Ell lh 1iingig �.� 0 Const. Mgmt. ,„ '4 .y.kiie: p. wirmil Wain 0 Construction 1 IR m� 100 100 100 100 100 600 1,100 TOTAL EXPENSES 0 0 50 150 150 150 100 100 2,000 1,300 FUND SOURCES iMirrr �a \��,�o�,, - St Awarded Grant iriAga 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 50 150 150 150 100 100 600 1,300 TOTAL SOURCES 0 0 50 150 150 150 100 100 600 1,300 206 2023 - 2028 Capital Improvement Program � s " ;, Project Location , :--, @ lin ,z6 30 SAN / 1 JohMOO ♦ ♦-__.. ,_'11 , Ell lh 1iingig �.� m ,„ '4 .y.kiie: p. wirmil Wain N 5144 St 1 IR m� 5 743 $_ ♦o �♦ � 11llifil 1` 461 iMirrr �a \��,�o�,, - St 'o \03- s iriAga 206 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Baker Blvd Water Main Replacement Project No. 91840101 DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: Replace approximately 2,400 LF of existing 8" water line with a 12" line in Baker Blvd between Andover Park East and Andover Park West. This replacement will improve fire flows. Existing cast iron has reached its useful life and is susceptible to failure. Reduces leak potential and repair liability. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location'` 5.156 5t f "1417-11.,.,-,e. Design S 1605t 100 150 250 Land (R/W) . 1 .1 ' 1 r 0 l'IvINkler Blvd West Valley Hwy 0 Const. Mgmt. 1. • NOE UP/an a or MIdland Dr rrliandDr f 250 S . s16ost 250 Construction 1 2,250 2,250 TOTAL EXPENSES 0 0 0 0 0 100 150 2,500 0 2,750 FUND SOURCES Awarded Grant 0 Proposed Grant 1,225 1,225 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 100 150 1,275 0 1,525 TOTAL SOURCES 0 0 0 0 0 100 150 2,500 0 2,750 2023 - 2028 Capital Improvement Program 207 Project Location'` 5.156 5t St "1417-11.,.,-,e. S 1605t ', I Su1M'ila ri. . 1 .1 ' 1 r 0 l'IvINkler Blvd West Valley Hwy 1. • NOE UP/an a or MIdland Dr rrliandDr f S . s16ost 1 ii: 1 1 e m m nr - 1 GIS 2023 - 2028 Capital Improvement Program 207 Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2023 - 2028 SEWER ENTERPRISE FUND 402 *Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 65 Annual Sewer Repair Program 66 GIS Sewer System Inventory 67 Sewer Lift Station No. 5 Rebuild 68 Sewer Lift Station No. 3 Upgrade 69 Abandon Sewer Lift Station No. 9 70 Southcenter Blvd Sewer Upgrade 71 Lift Stations Generators Load Bank Testing 72 Sewer Repair at 14438 59th Ave S 73 Future Sewer Lift Station No. 7 Ryan Hill - Sewer Revitalization Sewer Lift Station No. 12 APW Sewer connection to KC Metro Allentown Phase III - Sewer Revitalization MLK Way Sewer Improvements Valley View West Hill Sewer Transfer Area 1,050 1,100 1,050 1,100 800 850 5,950 0 6,450 67 0 0 0 0 0 67 0 0 1,300 1,250 0 0 0 0 2,550 0 0 0 600 300 0 0 0 900 0 910 150 350 300 0 0 0 800 0 0 0 0 300 900 900 0 2,100 0 0 25 25 25 25 25 25 150 0 0 0 0 750 0 0 0 750 0 0 0 0 0 700 1,350 1,100 3,150 0 0 0 0 0 0 0 0 0 0 1,900 0 0 0 0 0 0 0 0 3,650 0 0 0 0 0 0 0 0 650 0 0 0 0 0 0 0 0 1,900 0 0 0 0 0 0 0 0 1,000 0 0 0 0 0 0 0 0 0 Grand Total 2,592 3,325 2,725 2,725 3,075 1,975 16,417 0 15,460 Changes from 2021 to 2023 CIP: Combined Annual Sewer Repair and CBD Rehab Added Lift Station No. 5 Rebuild Added Lift Station No. 3 Upgrade Added MLK Way & 47th Ave S Sewer Improvements Deleted: CBD Sanitary Sewer Rehabilitation Sewer Lift Station No. 2 Upgrades Sewer Comprehensive Plan Sewer Replacement at 14025 Interurban Ave S ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2028 can be found in the City's website under Public Works Capital Improvement Program. Sewer Lift Station Locations Lift Station No. 1 - Master Telemetry Panel Lift Station No. 2 - Backup Dialer Lift Station No. 3 Lift Station No. 4 Lift Station No. 5 Lift Station No. 6 Lift Station No. 7 - Abandoned in 2011 Lift Station No. 8 Lift Station No. 9 Lift Station No. 10 Lift Station No. 11 Lift Station No. 12 Lift Station No. 13 600 Minkler Blvd. - Shops 1105 Andover Pk W (at Minkler Blvd) 550 Minkler Blvd 6790 Todd Blvd - Southcenter South 6830 Fort Dent Way (entrance to Park) 6820 Fort Dent Way (only serves Park) was at 14601 Interurban - replaced by gravity sewer 13359 56th Ave S - Foster Point (new in 2007) 12638 Interurban - Suburban Propane 12218 51st PI S - Allentown (new in 2007) 18799 Southcenter Pkwy (new in 2012) 255 Andover Park W - Key Bank parking lot at mall Future - Tukwila Pkwy & Andover Park W 208 2023- 2028 Capital Improvement Program 9/28/2022 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Annual Sewer Repair Program Project No. 80040201 DESCRIPTION: Reduce sewer line infiltration and inflow (I & I) through groundwater intrusion or storm events as a result of damaged deteriorating systems or illicit connections. Includes small repairs and capital maintenance. JUSTIFICATION: Decreases treatment, discharge, and pumping costs. STATUS: Annual program is determined after pipeline TV inspection reports are completed. MAINT. IMPACT: Less maintenance costs through rehabilitation of aging system. COMMENT: Ongoing project, only one year actuals shown in first column. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 15 75 150 150 150 150 150 150 750 1,740 Land (R/W) 0 Const. Mgmt. 10 232 150 200 150 200 150 200 1,200 2,492 Construction 75 1,875 750 750 750 750 500 500 4,500 10,450 TOTAL EXPENSES 100 2,182 1,050 1,100 1,050 1,100 800 850 6,450 14,682 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 100 2,182 1,050 1,100 1,050 1,100 800 850 6,450 14,682 TOTAL SOURCES 100 2,182 1,050 1,100 1,050 1,100 800 850 6,450 14,682 Project Location: Entire System 2023 - 2028 Capital Improvement Program 209 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: GIS Sewer System Inventory Project No. 80540202 DESCRIPTION: Geographic Information Systems (GIS) provides current as -built data for the sanitary sewer system in the Central Business District. This project will expand the as -built database for Tukwila's entire sewer system. GIS mapping of the sewer system will provide information that is easily accessible by City staff and the public. JUSTIFICATION: With the GIS data, the City will be able to develop an asset management plan to determine the sewer assets that need to be upgraded or replaced. STATUS: The GIS Inventory will be continually updated, mostly in-house, to improve the accuracy of the existing system. MAINT. IMPACT: The survey will provide staff with up-to-date information on the location of manholes for the sanitary sewers. COMMENT: Ongoing project cooperating with Water and Stormwater. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 248 15 67 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 248 15 67 0 0 0 0 0 0 0 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 248 15 67 0 0 0 0 0 0 330 TOTAL SOURCES 248 15 67 0 0 0 0 0 0 330 Project Location: Entire System 210 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Sewer Lift Station No. 5 Rebuild Project No. 92340201 DESCRIPTION: Rebuilding of sewer lift station 5 will reduce maintenance costs and reduce the risk of failure. JUSTIFICATION: Aging sewer lift station requires the replacement of motors, pumps, and controls at older lift stations to reduce maintenance. STATUS: The sewer lift station has been seeing a lot of issues with maintenance of pumps and motors. The existing panels and valves are in a confined space and will need to be moved to grade for safer access. MAINT. IMPACT: New pumps will reduce the liability of the existing pumps that are obsolete and prone to fail. COMMENT: Additional right-of-way or property will be required for the new backup generators to be installed. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location '3.1513 "'�� �` 5'e St 1M \\\` 51585[ Design 250 50 S 160 St ; O I/TTT 11' Yukwila Pkwyrg .o 300 Land (R/W) 0 Const. Mgmt. 50 200 250 Construction �4� 1,000 1,000 N.�'yr rma,d Dr 2,000 TOTAL EXPENSES 0 0 1,300 1,250 0 0 0 0 2,550 FUND SOURCES ® le 4 ' rdi J a �■ Awarded Grant t�_ GIS 0 Proposed Bond/ULID 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 1,300 1,250 0 0 0 0 2,550 TOTAL SOURCES 0 0 1,300 1,250 0 0 0 0 0 2,550 2, 2023 - 2028 Capital Improvement Program 211 '3.1513 "'�� �` 5'e St 1M \\\` 51585[ .� -- -40. S 160 St ; O I/TTT 11' Yukwila Pkwyrg .o �4� llpl. � Mftlland Dr t N.�'yr rma,d Dr i ®�j' -� s S1SOSt ® le 4 ' rdi J a �■ t�_ GIS 2023 - 2028 Capital Improvement Program 211 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Sewer Lift Station No. 3 Upgrade Project No. 90440206 DESCRIPTION: Upgrading sewer lift station 3, including control panel, valves, and pumps. A backup power source will also be installed. JUSTIFICATION: Aging sewer system requires the replacement of motors, pumps, and controls at older lift stations to reduce maintenance. STATUS: Sewer Lift Station 3 is at the end of its life cycle and need to be rebuilt with a backup power source. MAINT. IMPACT: New pumps will reduce the liability of the existing pumps that are obsolete and prone to fail. COMMENT: Additional right-of-way or property will be required for the new backup generators to be installed. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location ,,.� '* , .ri--ftegi iy 4„11111110671 7. W ; �ii-#.l— - -, .„; ---- .. :I Z v� 111301 }R_ -5. 41 r pap**1"5 mom_Amu: i Design 2 4-0-4011, pn wiii 0/ 1 100 100 200 Generators 100 10 110 Const. Mgmt. 100 100 200 Construction 300 300 700 1,300 TOTAL EXPENSES 0 0 0 600 300 0 0 0 910 1,810 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 600 300 0 0 0 910 1,810 TOTAL SOURCES 0 0 0 600 300 0 0 0 910 1,810 212 2023 - 2028 Capital Improvement Program Project Location ,,.� '* , .ri--ftegi iy 4„11111110671 7. W ; �ii-#.l— - -, .„; ---- .. :I Z v� 111301 }R_ -5. 41 r pap**1"5 mom_Amu: i 111 ; ■ 2 4-0-4011, pn wiii 0/ 1 viKali "2:1910,-.11.14 d •, GIS 212 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Abandon Sewer Lift Station No. 9 Project No. 90540208 DESCRIPTION: Install 900 LF of 8" gravity sewer from the Lift Station No. 9 to the existing Metro main nearby. JUSTIFICATION: The existing Metro sewer in Interurban Ave South was designed to service the area that is also currently served by Lift Station No. 9. STATUS: MAINT. IMPACT: Staff will not have to maintain Lift Station on private property. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location �...` !pJ Design 15 100 ♦ J 115 Land (R/W) ill 11114 i r 0 Const. Mgmt. 7174 . ills, 111111 ,s 50 50 100 Construction I ItS 300 300 600 TOTAL EXPENSES 0 15 150 350 300 0 0 0 0 815 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 15 150 350 300 0 0 0 0 815 TOTAL SOURCES 0 15 150 350 300 0 0 0 0 815 2023 - 2028 Capital Improvement Program 213 Project Location �...` !pJ ♦ J ii. ill 11114 i r II 7174 . ills, 111111 ,s I ItS 12 5t► GIS lig 30 Still V � � 2023 - 2028 Capital Improvement Program 213 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Southcenter Blvd Sewer Upgrade Project No. 99840202 DESCRIPTION: Upgrade 3,200 LF of 8" to a larger capacity 12" system from Macadam Rd to the 1-405 undercrossing (or new bridge crossing) on Southcenter Blvd. JUSTIFICATION: Flows have greatly increased with additional connections to the basin from the North Hill apartment buildings causing the system to be deficient in terms of capacity for peak discharges. STATUS: MAINT. IMPACT: Improved service would reduce maintenance liability. COMMENT: Coordinate with 1-405 improvements to Southcenter Blvd and Future Lift Station 7. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES %...5 Project Location , _� 518 5 1$65\ �' _ j ,°i.2 51585[ Design � y` r r. 300 8/so 8t a PI West Valley Hw E O Industry Or F Antlover Park W 300 Land (R/W) �O il I. 'snkler BYvA 0 Const. Mgmt. N 1. 1 IPA AlA 1 V �i >> Lip 166d or Midland Dr Tnland or 150 150 3 1 t 5t 300 Construction 1 1 750 750 ____.11 ,66 r4 1,500 TOTAL EXPENSES 0 0 0 0 300 900 900 0 0 2,100 FUND SOURCES Awarded Grant 0 Bond/PWTF Loan 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 300 900 900 0 0 2,100 TOTAL SOURCES 0 0 0 0 300 900 900 0 0 2,100 214 2023 - 2028 Capital Improvement Program %...5 Project Location , _� 518 5 1$65\ �' _ j ,°i.2 51585[ � y` r r. 8/so 8t a PI West Valley Hw E O Industry Or F Antlover Park W Altp '.6.1%fr �O il I. 'snkler BYvA tir N 1. 1 IPA AlA 1 V �i >> Lip 166d or Midland Dr Tnland or 3 1 t 5t A 1 1 1 ____.11 ,66 r4 a wmsQ :;° ° a m GIS 11 Tv 214 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Lift Station Generators Load Bank Testing Project No. 80040102 DESCRIPTION: Perform an annual test on all Lift Stations generators that's more extensive than the weekly routine check currently conducted by the crews. JUSTIFICATION: Performing load bank testing on generators annually will avoid failure of generators during a time of need. The testing will also elongate the life of generators by more than 25%. STATUS: Current test was recommended after performing a study of our existing lift stations generators. MAINT. IMPACT: None. COMMENT: Approximately one-third of lift stations generators would be tested a year. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design Land (R/W) Const. Mgmt. Peak Testing 25 25 25 25 25 25 25 175 TOTAL EXPENSES 0 0 25 25 25 25 25 25 25 175 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 25 25 25 25 25 25 25 175 TOTAL SOURCES 0 0 25 25 25 25 25 25 25 175 Project Location: Entire System 2023 - 2028 Capital Improvement Program 215 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Sewer Repair at 14438 59th Ave S Project No. 91240202 DESCRIPTION: Replace existing 500 LF of 8" sewer and 2 manholes from Viewcrest Apartments at 14438 59th Ave S. JUSTIFICATION: The existing pipe is located in an unstable hillside and not well supported. STATUS: Staff will monitor hillside. MAINT. IMPACT: Service to Viewcrest Apartments would be impacted if there was a landslide. COMMENT: Hillside repair has significantly increased the cost of the project. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES 5128' ;r Project Location 12:-- SII. Design A..,„ 100 Wei \ s IP 100 Land (R/W) Ihij 100 ♦4 100 Const. Mgmt. El g g 50 50 Construction � S1445t mm `♦ 500 1 500 TOTAL EXPENSES 0 0 0 0 750 0 0 0 0 750 FUND SOURCES , --,....,,mg S 156 t \410., st 1111 .f, 1 47°'-'11°"11441::611 tc. ,t,. �_ . gals MI II 5 160 5[ 4'.71‘ I I Tukwila PkwyII TU:'''' Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 750 0 0 0 0 750 TOTAL SOURCES 0 0 0 0 750 0 0 0 0 750 216 2023 - 2028 Capital Improvement Program 5128' ;r Project Location 12:-- SII. 40,4 ..,� A..,„ Wei \ s IP Ihij ♦4 A El g g � S1445t mm `♦ 1 6 St p, 0 1 �� ♦; ♦♦ -7, 1 �5 'filirPr---"--..4, 150 Si Im *01, , --,....,,mg S 156 t \410., st 1111 .f, 1 47°'-'11°"11441::611 tc. ,t,. �_ . gals MI II 5 160 5[ 4'.71‘ I I Tukwila PkwyII TU:'''' 216 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Future Sewer Lift Station No. 7 Project No. 99740205 DESCRIPTION: Due to utility conflicts with existing utilities, a new sewer lift station will be required near 65th Ave S and Southcenter Blvd. A gravity sewer main is not possible under 1-405. JUSTIFICATION: Existing line is undersized and has a severe sag. Increased development on the North Hill exacerbates the deficiency. STATUS: Design will be coordinated with WSDOT and Seattle Public Utilities. MAINT. IMPACT: Less flushing maintenance to clear debris from sag and from the improved HOV manhole alignment. COMMENT: Other alternatives are being reviewed due to WSDOT requirements. Formerly known as Gravity Sewer under 1-405 to Tukwila Parkway. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES - ' S'8�� �,,� • i Project Location 9,588[ -./i6.,_,418.,. ��` O 51588[ Design 67 150 150 81805t 367 Land (R/W) i _ 0 Const. Mgmt. ° m m r 50 200 100 ,plana or` Mltllend Or_ TAIand Or 350 Construction 10 500 1,000 1,000 2,510 TOTAL EXPENSES 77 0 0 0 0 700 1,350 1,100 0 3,227 FUND SOURCES i a a m j 4 tEll Awarded Grant 0 Bond 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 77 0 0 0 0 700 1,350 1,100 0 3,227 TOTAL SOURCES 77 0 0 0 0 700 1,350 1,100 0 3,227 2023 - 2028 Capital Improvement Program 217 - ' S'8�� �,,� • i Project Location 9,588[ -./i6.,_,418.,. ��` O 51588[ 41 2 '''.6-141.1t11( .,'`.��J 81805t O i _ 1 -' MInkler 6Wtl ° m m r -- �iN ,A 'N r�E �—r08.1 V I ,plana or` Mltllend Or_ TAIand Or 4 i .S 1' 518081 _ I , i a a m j 4 tEll 2023 - 2028 Capital Improvement Program 217 CIP Page PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2023 - 2028 SURFACE WATER 412 Fund **Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 76 Annual Small Drainage Program 77 Storm Water Quality Retrofit Program 78 NPDES Program 79 Regional Surface Water Partnerships 80 Green the Green Program 81 Gilliam Creek Fish Barrier Removal 82 Tukwila 205 Levee Certification 83 Nelsen Side Channel 84 Surface Water Comprehensive Plan 85 S 131st PI Drainage Improvements 86 Chinook Wind Public Access 87 Chinook Wind Extension 88 Surface Water GIS Inventory 89 Northwest Gilliam Storm Drainage System 90 Duwamish Rvrbk Stabilization at S 104th St 91 Duwamish Hill Preserve 92 Soils Reclamation/Decant Facility 93 Tukwila Pkwy/Gilliam Creek Outfalls 94 S 146th St Pipe & 35th Ave S Drainage S 143rd Street Storm Drainage System TUC Surface Water Conveyance 900 1,620 60 75 185 600 650 600 165 671 422 150 47 100 150 370 551 0 0 0 0 900 100 60 75 180 650 650 300 0 2,400 0 150 0 840 0 0 0 0 0 0 0 970 970 970 100 2,200 100 60 60 65 75 75 100 105 160 80 8,500 0 0 650 650 650 1,825 0 0 0 0 0 0 0 0 0 0 0 50 1,060 0 0 0 0 0 0 0 0 200 0 600 0 0 0 1,550 0 60 415 0 0 0 0 0 0 0 0 0 0 970 100 65 100 188 0 650 0 0 0 0 0 0 0 0 4,600 0 0 0 0 0 5,680 4,220 370 500 898 9,750 3,900 2,725 165 3,071 422 1,410 47 940 350 5,570 2,101 475 0 0 0 0 3,095 150 87 319 8,050 900 1,932 0 1,960 126 650 0 0 0 5,000 1,468 673 115 65 100 200 0 0 0 400 0 0 0 0 1,100 6,700 1,375 0 0 0 1,066 0 1,096 0 541 Grand Total 7,316 6,305 12,995 7,340 1,965 6,673 42,594 23,737 13,431 Changes from 2021 to 2023 CIP: Additions Duwamish Hill Preserve Phase III Duwamish Rvrbk Stabilization at S 104th St Chinook Wind Extension Consolidated multiple items into Regional Partnerships Deletions Riverton Creek Flap Gate Removal East Marginal Wy S Stormwater Outfalls ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2028 can be found in the City's website under Public Works Capital Improvement Program. Surface Water Lift Station Locations Storm Lift Station No. 15 Storm Lift Station No. 16 Storm Lift Station No. 17 Storm Lift Station No. 18 Storm Lift Station No. 19 5910 S 180th St - Mizuki Grill 7420 S 180th St (underpass) 530 Strander Blvd - Bicentennial Park 4225 S 122nd St - Allentown Fort Dent Park (Parks Dept.) 218 2023 - 2028 Capital Improvement Program 9/28/2022 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Annual Small Drainage Program Project No. 80041201 DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location: Entire System <o tt ''-- ' 1 C - imik �V -5 Pr I.5 J!1L 01.- e Design 97 100 100 100 110 110 110 110 80 917 Const. Mgmt. 136 99 100 100 110 110 110 110 80 955 Construction 638 603 700 700 750 750 750 750 513 6,154 TOTAL EXPENSES 871 802 900 900 970 970 970 970 673 8,026 FUND SOURCES Awarded Grant 0 Proposed Grant 65 65 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 806 802 900 900 970 970 970 970 673 7,961 TOTAL SOURCES 871 802 900 900 970 970 970 970 673 8,026 2023 - 2028 Capital Improvement Program 219 Project Location: Entire System <o tt ''-- ' 1 C - imik �V -5 Pr I.5 J!1L 01.- e Eig 2023 - 2028 Capital Improvement Program 219 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Storm Water Quality Retrofit Program Project No. 91241202 DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Water quality retrofit has been added to CIP projects since 2015 (Interurban and 53rd Ave S). MAINT. IMPACT: Expected to increase maintenance. COMMENT: Combine with other CIP projects for design and construction, where feasible. For 2021, funding for added improvements to the West Valley Highway project. A proposed State DOE grant is listed in 2022. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 41 100 20 100 100 100 100 20 581 Land (R/W) 5 5 Const. Mgmt. 300 400 15 715 Construction 1,300 1,800 80 3,180 TOTAL EXPENSES 41 105 1,620 100 100 2,200 100 100 115 4,481 FUND SOURCES Awarded Grant 22 1,365 1,387 Proposed Grant 100 1,530 100 1,730 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 19 105 255 100 0 670 100 0 115 1,364 TOTAL SOURCES 41 105 1,620 100 100 2,200 100 100 115 4,481 Project Location: Entire System 220 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: NPDES Program Project No. 99341210 Provide programmatic implementation requirements of NPDES. The Master Drainage Program specifies DESCRIPTION: a NPDES reporting and action plan for City compliance. The services/supplies funds will also include any illicit discharge (spill cleanup) costs that may occur in the City's right-of-way. State NPDES requirements include an annual report, public education and outreach, illicit discharge detection JUSTIFICATION: and illumination, approved technical standards, staff training, inspections of public and private systems, and drainage system maps. STATUS: All current NPDES requirements have been implemented. LID added to TMC in 2017. MAINT. IMPACT: Additional cleaning and documentation will require added staff resources. COMMENT: National Pollutant Discharge Elimination System (NPDES). Additional NPDES requirements will be ongoing. Costs shown include emergency supplies, testing equipment, DOE testing, and annual public outreach surveys. Added Smap requirements requiring changes to GIS Mapping to conform with DOE NPDES standards. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Services/Supplies 50 50 60 60 60 60 65 65 65 535 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 50 50 60 60 60 60 65 65 65 535 FUND SOURCES Awarded Grant 50 50 Proposed Grant 50 50 50 150 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 50 0 60 10 60 10 65 15 65 335 TOTAL SOURCES 50 50 60 60 60 60 65 65 65 535 Project Location: Entire System 2023 - 2028 Capital Improvement Program 221 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 Regional Surface Water Partnerships Project No. 70041201 The City is party to a number of ongoing inter -agency partnerships related to surface water including WRIA 9, a streamgages funding program with USGS and a Duwamish Steward ILA. These partnerships generally arise as part of collaboration to recover salmon species listed under the Endangered Species Act (ESA) and to improve water quality within the Green/Duwamish watershed. WRIA 9 ILA is through 2025; Duwamish Steward ILA through 2026; Streamgages annually. MAINT. IMPACT: Policies and recommendations may impact maintenance. COMMENT: Ongoing partnerships; only one year actuals are shown in the first column. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 33 20 75 75 75 75 100 100 100 653 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 33 20 75 75 75 75 100 100 100 653 FUND SOURCES King Conservation District 13 14 14 15 15 16 16 103 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 33 20 62 61 61 60 85 84 84 550 TOTAL SOURCES 33 20 75 75 75 75 100 100 100 653 Project Location: Entire System 222 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Green the Green Program Project No. 91641202 This program supports revegetation efforts along watercourses within the City with main goal of providing habitat DESCRIPTION: and reducing water temperatures. Funding may be utilized for costs related to planting or maintenance and include City and partner projects that contribute to the goals. JUSTIFICATION: WRIA 9 has identified warm water temperatures as an impediment to salmon recovery, and has also started a funding program called, "ReGreen the Green" which aims to support revegetation projects along the river. Pilot project at NC Machinery & Southcenter Plaza completed and in ongoing maintenance. Funds maintenance STATUS: of recently completed surface water CIP projects meeting program goals. Other opportunities are being identified in a collaborative interdepartmental effort. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Grant funding ongoing. Funding to date has come from WRIA9, King Co., and the Rose Foundation. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES •�I 512�� r Project Location IS 730 St _ ). -Ni, Design 35 20 5 20 5 20 5 30 140 Land (R/W) 5 5 3 5 18 Monitoring & Maint. 10 8 160 50 80 30 60 60 45 503 Const. Mgmt. 9 �� J� 25 0 25 DD gg y m 5744 St mw g 20 20 99 Construction 181 100 100 100 100 581 TOTAL EXPENSES 235 8 185 180 105 160 80 188 200 1,341 FUND SOURCES /, 5166St 'Nit� Awarded Grants KC 172 8 29 St , 40; IS 209 Proposed Grants St e�'�„t_ rNiti l -. �j � r-. - 40 50 50 50 50 50 50 340 Rose Foundation 25 25 Mitigation Expected 0 Utility Revenue 38 0 116 130 55 110 30 138 150 767 TOTAL SOURCES 235 8 185 180 105 160 80 188 200 1,341 2023 - 2028 Capital Improvement Program 78 223 •�I 512�� r Project Location IS 730 St _ ). -Ni, �� J� � 94 DD gg y m 5744 St mw g m • ��, ® /sv.0�I9rwiL � 1h' N k\7So 7 /, 5166St 'Nit� , ,.� ♦ a �/ —Lnc� -4_ ,t,, r� St , 40; IS S 7 fi0 St e�'�„t_ rNiti l -. �j � r-. - 2023 - 2028 Capital Improvement Program 78 223 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAI NT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 Gilliam Creek Fish Barrier Removal Project No. 99830105 Construct fish passage improvements at existing flap gate and restore salmonid habitat; replace flap gate which may include a self-regulating tide gate or flood wall. Enable fish access to lower Gilliam Creek under wider range of flow conditions; fish barrier per WDFW and City; WRIA 9 salmon habitat project. Analysis of lower Gilliam Creek is being conducted in 2018 to determine the best solution for fish passage and to address potential flooding. Likely a shift in maintenance commitments with potential elimination of flapgate maintenance. In 2020, SRFB listed as Project of Concern, WRIA pulling funding from this cycle; BA Fish Barrier Board - scored 63 of 94; outcomes yet to be determined; $100K allocated in CWM via WRIA 9. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES `;\\r, r ). Project Location Z �' s "st . `�♦ Design 60 150 600 650 NW 14_1 1,460 Land (R/W) N ALI. 0 Monitoring 96 fn 5 144 5t I � � N pl y ♦, m S 743 se ♦♦ 0 Const. Mgmt. m �2a� �St 1,000 1 a 471 1000 Construction YAM 7,500 1 7,500 TOTAL EXPENSES 60 150 600 650 8,500 - - 0 0 9,960 FUND SOURCES 8160 T7i St I Awarded Grant 150 325 375 850 Proposed Grant 275 275 6,800 - 7,350 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 60 0 0 0 1700 - - 0 0 1,760 TOTAL SOURCES 60 150 600 650 8,500 - 0 0 0 9,960 224 2023 - 2028 Capital Improvement Program 78 `;\\r, r ). Project Location Z �' s "st . `�♦ M'II 32 Avele NW 14_1 N ALI. 96 fn 5 144 5t I � � N pl y ♦, m S 743 se ♦♦ m �2a� �St 1 a 471 YAM n 1 ei.s, \, ILL.,„ma :6, St i''� c1\'5��� , G I S AMA 8160 T7i St I 224 2023 - 2028 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Tukwila 205 Levee Certification Project No. 91341203 DESCRIPTION: Reconstruct the Tukwila 205 Levee to provide 500 -year level of flood protection and obtain levee certification. The US Army Corps of Engineers no longer provides levee certification services to federally authorized levees. The existing certification expired in August 2013. Certification is required for the Federal Emergency JUSTIFICATION: Management Agency to accreditate the levee system as providing a 100 -year level of flood protection. A study of the Tukwila 205 Levee found approximately 80% of the levee could not be certified in its current condition and will require repair or reconstruction. STATUS: A levee assessment has been completed. MAINT. IMPACT: Certification process is expected to lead to additional levee repair projects that are required to meet the certification criteria. Certification is valid for a 10 -year period. The City has petitioned the King County Flood Control District to make levee improvements to upgrade the 205 Levee to provide a minimum of 100 -year level of protection, and where construction is needed, construct to a COMMENT: 500 -year level of protection. KCFCD has agreed to begin design of several projects in 2020, which will take approximately 15 years to complete and will require extensive work with the City of Tukwila and property owners. A full time employee to monitor this project will be required and listed in 2021 through 2026. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Certification Phase I 350 350 Certification Phase II 229 500 500 500 500 500 500 500 3,729 Design 0 Const. Mgmt. 150 150 150 150 150 150 900 Construction 0 TOTAL EXPENSES 579 500 650 650 650 650 650 650 0 4,979 FUND SOURCES KC Flood Control 236 150 150 150 150 150 150 150 1286 Proposed Grants 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 343 350 500 500 500 500 500 500 0 3,693 TOTAL SOURCES 579 500 650 650 650 650 650 650 0 4,979 Project Location: Entire System 2023 - 2028 Capital Improvement Program 78 225 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Nelsen Salmon Habitat Side Channel Project No. 91641203 DESCRIPTION: Create an off -channel salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. JUSTIFICATION: WRIA 9 has identified this project a proposed action in the Salmon Habitat Plan. The project area is primarily within State lands, but the intent is to transfer to City. The project may take place STATUS: under an aquatic lease (DNR), depending on timing. Grant application for design funding submitted to Floodplains in 2020 with a low probability of success. MAINT. IMPACT: Expected to increase maintenance COMMENT: Property acquisition to the north could create the opportunity for a side channel and additional flood storage, or potentially combine this with Gilliam Creek Fish Barrier project depending on funding source feedback. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES t Project Location ru .\ 30 Sa,,,,,, 1 � N � . Mi r�1I 32 Ave Design ` v , 50 300 300 650 Land (R/W) 5 300 17� CO 01 305 Monitoring 2. 94 gr CO m 5 14451 ul w m P ,, S m \D 0 Const. Mgmt. ling®E:: 385 D +, 385 Construction RIEN Sty n _ 47 1,440 Arl° 1,440 TOTAL EXPENSES 0 55 600 300 1,825 0 0 0 0 2,780 FUND SOURCES Awarded Grant 50 150 150 350 Proposed Grant 300 100 1,232 1,632 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 5 150 50 593 0 0 0 0 798 TOTAL SOURCES 0 55 600 300 1,825 0 0 0 0 2,780 226 2023 - 2028 Capital Improvement Program 78 t Project Location ru .\ 30 Sa,,,,,, 1 � N � . Mi r�1I 32 Ave ` v , 111 17� CO 01 ® i =, 2. 94 gr CO m 5 14451 ul w m P ,, S m \D f ling®E:: m D +, // '7j7 RIEN Sty n _ 47 S1 Arl° ------ S186St3 5t 'NI,"`'—q',� 43 1 r� /1 a "�� FIs - -. 5160 c�r,��r�Ir J St O 226 2023 - 2028 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Surface Water Comprehensive Plan Project No. 82141202 Periodically revise and update the adopted Surface Water Comprehensive Plan to: 1) Incorporate the latest DESCRIPTION: requirements of the National Pollution Discharge Elimination System (NPDES) and Endangered Species Act (ESA); 2) Update Capital Improvement Projects to reflect current needs and completed projects; 3) Include GIS based basin and system maps as they become available; and 4) Revise Storm Water ordinance as needed. JUSTIFICATION: The latest requirements from regulatory agencies as well as newly identified City needs must be included in a regularly updated Surface Water Comprehensive Plan. STATUS: The Surface Water Comprehensive Plan was completed in 2003 and updated in 2013. Future updates are planned on a 7 -year cycle with the next update in 2021. MAINT. IMPACT: COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 163 195 165 400 923 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 163 195 165 0 0 0 0 0 400 923 FUND SOURCES Awarded Grant 72 72 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 163 195 93 0 0 0 0 0 400 851 TOTAL SOURCES 163 195 165 0 0 0 0 0 400 923 Project Location: Entire System 2023 - 2028 Capital Improvement Program 78 227 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 131st Place Drainage Improvements Project No. 91641204 DESCRIPTION: Design and replace an existing 36" culvert under S. 131st PI. Raise the roadway approximately 18" and/or provide a concrete wall or other means to keep Southgate Creek within its banks during storm events. JUSTIFICATION: Southgate Creek overtops its bank several times per year during storm events and runs through private property. Debris is deposited within a private driveway and storm system. STATUS: Maintenance is performed annually on the creek to remove excess sedimentation to reduce the likelihood of flooding. MAINT. IMPACT: Reduce the frequency of stream sediment removal and storm cleanup. COMMENT: Project will require an HPA. Will consider combining with a future overlay project to reduce overall costs. A grant request for $200K was submitted to the KCFCD in 2020. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES m S;ZE Project Location t.au, 5130 . St�� .,. ♦, Design 100 421 I 521 Land (R/W) -- 250 IP '...,...14,---- NII 1 itilr Alrip, 250 Const. Mgmt. 400 96 �y mW S7445t i'130', i �♦ 400 Construction ��®' 2,000 N w 0. i - 47 S1 ♦ r ♦♦♦` 2,000 TOTAL EXPENSES 0 100 671 2,400 0 0 0 0 0 3,171 FUND SOURCES St NI to �__no9 ��C11.S AVM S 16. Awarded Grant 1 3�r��►� _ 60 60 120 Proposed Grant 300 1,600 1,900 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 40 311 800 0 0 0 0 0 1,151 TOTAL SOURCES 0 100 671 2,400 0 0 0 0 0 3,171 228 2023 - 2028 Capital Improvement Program 78 m S;ZE Project Location t.au, 5130 . St�� .,. ♦, J 4 I -- IP '...,...14,---- NII 1 itilr Alrip, ‘ 96 �y mW S7445t i'130', i �♦ i Ae. fleA Af•PMil � �� Ave,—.:.... ��®' 6 5t �', St D N w 0. i - 47 S1 ♦ r ♦♦♦` ��N INIP/V1SS St \.J\� Y gra /i� St NI to �__no9 ��C11.S AVM S 16. St 1 3�r��►� _ 228 2023 - 2028 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Chinook Wind Public Access Project No. 91441202 King County purchased site and will restore it as a salmon estuary and passive park in partnership with the City. DESCRIPTION: City CIP project is to develop public access and maintenance trail. Plan is to connect trail through PW shops to Duwamish Gardens. The WRIA 9 Salmon Recovery Plan recommends creating 20 -acres of off -channel habitat within the JUSTIFICATION: Duwamish Transition Zone and lists this section of the river as critical habitat for salmon recovery within the Green/Duwamish Watershed. STATUS: King County construction slated to begin in 2021. City construction will be a separate contract, to start in 2022. MAINT. IMPACT: Passive park will require additional maintenance. COMMENT: Grant funding for County project is from the KC fee in -lieu mitigation program and KCD. City CIP has 50% RCO ALEA funding. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location '`ti ` ; -- ' V -Z Boei icces : r _ --- Mr Design 19 45 rove ii. IV 4.11, \\' N l' . 64 Land (R/W) vbx ..41.....A 0 i X 1 0 Monitoring -% > stz= !� 72 51.1m 128. a.a ` i X 0 Const. Mgmt. 85 85 Construction 337 0 337 TOTAL EXPENSES 19 45 422 0 0 0 0 0 0 486 FUND SOURCES Awarded Grant ALEA 31 126 157 Proposed Grant 0 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 19 14 296 0 0 0 0 0 0 329 TOTAL SOURCES 19 45 422 0 0 0 0 0 0 486 2023 - 2028 Capital Improvement Program 78 229 Project Location '`ti ` ; -- ' V -Z Boei icces : r _ --- Mr W E NV i ,. rove ii. IV 4.11, \\' N l' . 11, Q vbx ..41.....A 0 i X 1 -% > stz= !� 72 51.1m 128. a.a ` i X ae 1130 SLIM& C6 5/ w 2023 - 2028 Capital Improvement Program 78 229 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Chinook Wind Extension Project No. 92341202 Following the Public Works Facility Preferred Master Plan (2019) and the Duwamish Gardens Opportunities for DESCRIPTION: Expansion Concept Plan (2013), this project will develp connecting shoreline habitat and the 'missing trail link' between Duwamish Gardens and Chinook Wind within recently aquired City property. This is a Tier 1 project in the WRIA 9 Salmon Recovery Plan, fulfilling a core recovery strategy of restoring, JUSTIFICATION: protecting and enhancing estuary habitat in the Duwamish River. The trail connection has been discussed in the community for many years and is anticipated to be part of larger, popular shorline trail. STATUS: City takes ownership of the site in 2023. MAINT. IMPACT: Passive park elements and restoration plantings will require additional maintenance. COMMENT: Grant funding is anticipated to support this project. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES ,\ Project Location °` ` N 11N �i j jBOoa,: /v a' r �rsr A, '1 �11 Design I: 9 150 150 50 ilk.. lit 1411 Q 350 Land (R/W) 1111111e i 0 Monitoring l!30 5t�\s�'c< 0l / w 0 Const. Mgmt. 1 160 160 Construction 0 900 900 TOTAL EXPENSES 0 0 150 150 50 1,060 0 0 0 1,410 FUND SOURCES Awarded Grant 0 Proposed Grant 150 500 650 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 150 0 50 560 0 0 0 760 TOTAL SOURCES 0 0 150 150 50 1,060 0 0 0 1,410 230 2023 - 2028 Capital Improvement Program 78 ,\ Project Location °` ` N 11N �i j jBOoa,: /v a' r �rsr A, '1 �11 I: 9 <RI ilk.. lit 1411 Q ` ' 1111111e i s l!30 5t�\s�'c< 0l / w 230 2023 - 2028 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Surface Water GIS Inventory Project No. 90241201 80241201 The GIS (Geographic Information Systems) inventory establishes citywide as -built drawings for the public DESCRIPTION: drainage systems. This is an ongoing project as all CIP and development infrastructure improvements will need to be mapped. JUSTIFICATION: State NPDES requirements include provisions for permitted jurisdictions to compile accurate drainage system maps for all outfalls 24" or greater. STATUS: GIS mapping was completed citywide in 2013. Future contracts will keep maps up to date as projects change the existing system. Combined Asset Management System scheduled for 2017. MAINT. IMPACT: GIS information will allow maintenance to better track storm facility maintenance needs. COMMENT: National Pollution Discharge Elimination System (NPDES). Department of Ecology grants for NPDES permit. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 0 30 47 0 0 0 0 0 77 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 0 30 47 0 0 0 0 0 0 77 FUND SOURCES Awarded Grant 0 0 Proposed Grant 0 Mitigation Actual 0 0 Mitigation Expected 0 Utility Revenue 0 30 47 0 0 0 0 0 0 77 TOTAL SOURCES 0 30 47 0 0 0 0 0 0 77 Project Location: Entire System 2023 - 2028 Capital Improvement Program 78 231 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Northwest Gilliam Basin Storm Drainage System Project No. 90341206 DESCRIPTION: Upgrade existing storm drainage system. Provide water quality treatment manholes at the downstream end of the retrofitted drainage systems. Provide asphalt overlay and extruded asphalt curb for all streets. JUSTIFICATION: Reduces right-of-way and private property flooding by increasing the hydraulic capacity of the existing storm drainage system. Water quality manholes remove sediment and oil from street runoff. STATUS: S 146th St was completed in 2009 and S 150th in 2015 with Thorndyke Safe Routes to School. Remaining streets include S 148th St and S 152nd St. MAINT. IMPACT: Expected to decrease maintenance. COMMENT: Where feasible, combine with future water quality and overlay projects to reduce costs and construction impact. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location ; mil, '' 1,i)� %, A.. 1-.41, \ >Irak Mb Ira Design 0 100 100 LAN. t% 7 200 400 Land (R/W) n S 144 St , m cn 0 Const. Mgmt. MINIM 40 01 47 S 7 P 100 140 Construction il 0 800 ��,, A*111 800 1,600 TOTAL EXPENSES 0 100 100 840 0 0 0 0 1,100 2,140 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 100 100 840 0 0 0 0 1,100 2,140 TOTAL SOURCES 0 100 100 840 0 0 0 0 1,100 2,140 232 2023 - 2028 Capital Improvement Program 78 Project Location ; mil, '' 1,i)� %, A.. 1-.41, \ >Irak Mb Ira lib \* LAN. t% 7 n S 144 St , m cn /est, • .... MINIM 01 47 S 7 P WPM il ��,, A*111 St 1\ ��sN�"ay day` !�� GIS , 1 ' .160 St It �4 232 2023 - 2028 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S. 104th Street Shoreline Restoration Project No. 92241203 The armored bank on an outside bend of the Duwamish River adjacent to S. 104th Street is steep and subject DESCRIPTION: to erosion and potential failure. This project would analyze site conditions and develop solutions to create a sustainable shoreline that can withstand hyraulic forces, reduce erosional risk to uplands and provide ecological value. JUSTIFICATION: This is project DUW-26 in the WRIA 9 2021 Salmon Recovery Plan Update. The City roadway and adjacent properties and utilities may be at risk under current conditions. STATUS: MAINT. IMPACT: This project is expected to reduce maintenance in the long term. COMMENT: Grant funding is anticipated to support this project. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location N sa. S :, t ___ a_ R --. B. dipces IL 1!4 Design 31 150 VII I 200 400 781 Land (R/W) k A, IR maw \I"'". SWNit mai1 p iJ 1,000 1,000 Monitoring N i px 1 kkt. 1111111\„ 0 Const. Mgmt. 300 300 Construction 0 5,000 5,000 TOTAL EXPENSES 31 0 150 0 0 200 0 0 6,700 7,081 FUND SOURCES Awarded Grant 0 Proposed Grant 0 200 4,500 4,700 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 31 0 150 0 0 0 0 0 2,200 2,381 TOTAL SOURCES 31 0 150 0 0 200 0 0 6,700 7,081 2023 - 2028 Capital Improvement Program 78 233 Project Location N sa. S :, t ___ a_ R --. B. dipces IL 1!4 _ 4 NV !. VII I . A 1/4;.1‘( k A, IR maw \I"'". SWNit mai1 p iJ , s11. P%d i st N i px 1 kkt. 1111111\„ 2023 - 2028 Capital Improvement Program 78 233 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Duwamish Hill Preserve Phase III Project No. 92241203 DESCRIPTION: JUSTIFICATION: STATUS: MAI NT. IMPACT: COMMENT: The park master plan calls for moving a portion of S. 115th Street landward to improve shallow water habitat, water quality and enjoyment of the shoreline. This project is described in the Duwamish Hill Preserve Park Master Plan and is listed as Project DUW-63 in the WRIA 9 Salmon Habitat Plan (2021) In 2022, a section of shoreline eroded into the river, creating cracks in the gravel road shoulder. Residents have complained about issues and activities related to vehicles parking along the shoreline. Responses to shorline erosion, roadway shoulder maintenance and clean-up are expected to decrease. Some passive park and roadway element improvements may be expected to increase maintenance (TBD). Consideration being given to omitting parking along the shoreline gravel shoulder. Staff will seek grants to help support this project. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 20 600 620 Land (R/W) 300 300 Maint./Monitoring Const. Mgmt. 600 600 Construction 50 4,000 4,050 TOTAL EXPENSES 370 0 600 0 0 4,600 0 5,570 FUND SOURCES Awarded Grant 0 Proposed Grant 300 400 4,300 5,000 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 70 200 300 570 TOTAL SOURCES 370 0 600 0 0 4,600 0 5,570 Project Location: Entire System 234 2023 - 2028 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Soils Reclamation/Decant Facility Project No. 92341201 DESCRIPTION: Construct soils reclamation facility to handle, treat, dispose and/or reuse non -hazardous street sweepings and catch basin cleanings, etc. (formerly named Drainage/Vactor Waste Facility). JUSTIFICATION: To meet State NPDES regulations, the City needs facilities to treat & dispose of waste materials resulting from cleaning/maintenance activities, including street sweepings and Vactor truck wastes. STATUS: MAINT. IMPACT: Expected to decrease maintenance. COMMENT: Will be combined with Public Works Shops. Grants may be available (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 49 551 1,300 175 2,075 Land (R/W) 561 600 1,161 Const. Mgmt. 250 100 350 Construction 500 500 TOTAL EXPENSES 610 0 551 0 0 1,550 0 0 1,375 4,086 FUND SOURCES Proposed Grant 468 1,000 1,468 Bond 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 610 0 83 0 550 0 0 1,375 2,618 TOTAL SOURCES 610 0 551 0 0 1,550 0 0 1,375 4,086 * Note: Site Location is still under consideration. 2023 - 2028 Capital Improvement Program 78 235 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Tukwila Parkway/Gilliam Creek Surface Water Outfalls Project No. 91241205 Install a new 8411 manhole structure on the existing 481' Andover Park W/Tukwila Parkway pipe and a DESCRIPTION: 72" manhole structure on the 30" pipe west of Andover Park E/Tukwila Parkway and provide slide gates with discharge ports. The existing 48" and 30" City stormwater pipes discharge to a 108" WSDOT pipe that conveys Gilliam Creek. JUSTIFICATION: The flow line of the WSDOT pipe is approximately 1.6 feet above that of the City pipes that discharge to it. This results in a backwater condition within the City pipes for several hundred feet and prevents inspection and cleaning of those pipes. STATUS: Maintenance inspected system in 2015 and determined pipes are in adequate condition. MAINT. IMPACT: After project completion, maintenance will be able to clean and inspect the pipes. COMMENT: New manhole structures will include the slide gates which will control water flow during maintenance. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location i. � witi_______ S.158 St \ "�` r �sy \� �41i,'e 40 0,i ' Amast S 160 St Design ` I' T • �. 60 60 Land (R/W) -.rd_ a mir —°4 'Inkier BNS* HIVd Track De Z qO N I_ 01, I -ir E lir '. >e� 0 Const. Mgmt. 65 S r siBosr 1 65 Construction ltd 1 Q.s; a y^ ' $F4 g' GIS 350 350 TOTAL EXPENSES 0 0 0 0 60 415 0 0 0 475 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 60 415 0 0 0 475 TOTAL SOURCES 0 0 0 0 60 415 0 0 0 475 236 2023 - 2028 Capital Improvement Program 78 Project Location i. � witi_______ S.158 St \ "�` r �sy \� �41i,'e 40 0,i ' Amast S 160 St r0��II' D ` I' T • �. If -.rd_ a mir —°4 'Inkier BNS* HIVd Track De Z qO N I_ 01, I -ir E lir '. >e� upland or Mltllan� Or innDr $ sexon S r siBosr 1 ltd 1 Q.s; a y^ ' $F4 g' GIS 236 2023 - 2028 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 146th St Pipe and 35th Ave S Drainage System Project No. 90341214 DESCRIPTION: Replace existing storm drainage system on S 146th St and provide new storm drainage system for 35th Ave S. Provide asphalt overlay and extruded asphalt curb for both streets. JUSTIFICATION: Reduce right-of-way and private property flooding by increasing the capacity of the storm drainage system. STATUS: Maintenance is monitoring area during storm events. MAINT. IMPACT: Expanded system will require additional maintenance. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location .ie rn..1.... , tit\fi, ,r_11.-- )� ,I Design vliV 166 166 Land (R/W) RI 0 Const. Mgmt. iliMpi���' 150 150 Construction Stas St N ur 750 750 TOTAL EXPENSES 0 0 0 0 0 0 0 0 1,066 1,066 FUND SOURCES .4 -* MWr r ass1 Awarded Grant -7Q maw + k 4111 S 0 Proposed Grant sio ,__„4_W y .....st St 6 NQ 4,7„.' . uao1 A 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 0 0 1,066 1,066 TOTAL SOURCES 0 0 0 0 0 0 0 0 1,066 1,066 2023 - 2028 Capital Improvement Program 78 237 Project Location .ie rn..1.... , tit\fi, ,r_11.-- )� ,I vliV RI iliMpi���' Stas St N ur m t� i WPM M m ,� .4 -* MWr r ass1 -7Q maw + k 4111 S sio ,__„4_W y .....st St 6 NQ 4,7„.' . uao1 A S160St Tukwila Pkwy r''cwua 111IU (�IGls 2023 - 2028 Capital Improvement Program 78 237 238 Transportation & Infrastructure Services Committee Minutes October3, 2022 Committee Recommendation Unanimous approval. D. Consultant Agreement: Stormwater Quality Retrofit Program Staff is seeking Council approval of a contract with KPG Psomas, Inc. in the amount of $198,827.00 for design and construction management services for the program. Committee Recommendation Unanimous approval. Forward to October 17, 2022 Regular Consent Agenda. E. Franchise Agreement: King County Water District No. 125 Staff is seeking Council approval of an ordinance establishing a Franchise Agreement with the District fora 15 -year term. Committee Recommendation Unanimous approval. Forward to October 10, 2022 Committee of the Whole. F. Proposed 2023-2024 Budget: Utility Funds (401, 402, 412) Staff presented the proposed budget and capital projects for the water, sewer, & surface *water funds. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. G. Utility Rates Staff presented the proposed rates for 2023-2024. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. Miscellaneous Committee members and staff discussed King County's Via to Transit Program. Chair Kruller asked for a future agenda item around this topic. The meeting adjourned at 6:55 p.m. Committee Chair Approval Minutes by LH 239 240 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/10/22 JR ITEM INFORMATION ITEM NO. 5.E. (1) 241 STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 10/10/22 AGENDA ITEM TITLE Public Works Water, Sewer, and Surface Water Rates Discussion 10/10/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY 11 Discussion Mtg Date SPONSOR ❑Council Mayor HR DCD Finance ❑Fire TS P&R Police PIF Court SPONSOR'S The City's Public Works Department manages three utility funds — Water, Sewer, and SUMMARY Surface Water. Utility rates provide the bulk of the revenue that supports the operations in the City. Annual rate increases allow the City to keep pace with inflation and fixed cost increases. These proposed increases are all below the recent inflation threshold. Council is being asked to provide guidance on the City's 2023 and 2024 Water, Sewer, and Surface Water proposed rate increases in anticipation of the Public Works Fee Schedule Resolution. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 10/03/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/10/22 MTG. DATE ATTACHMENTS 10/10/22 Informational Memorandum dated 09/30/22 Exhibit A Cascade Water Alliance Summary of Forecasted Payments Exhibit B Rate Matrix Exhibit C King County Ordinance No. 19447 for 2023 Exhibit D-1 through D-3 Comparison of Utility Rates with Adjoining Cities with 2023 Minutes from Transportation and Infrastructure Committee meeting of 10/03/22 241 242 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM To: Transportation and Infrastructure Services Committee From: Hari Ponnekanti, Public Works Director/ City Engineer By: Griffin Lerner, Public Works Analyst CC: Mayor Ekberg Date: September 30, 2022 Subject: Public Works Water, Sewer, and Surface Water Rates Discussion ISSUE Review proposed utility rates in advance of eventual adoption of Public Works Fee Schedule Resolution for 2023 and 2024. BACKGROUND The City's Public Works Department manages three utility funds — Water, Sewer, and Surface Water. The Water and Sewer Utilities serve approximately 60% of the property owners in the City, while the Surface Water Utility serves all properties within City limits. Utility rates provide the bulk of the revenue that supports the operations of the water, sewer, and surface water operations in the City of Tukwila. These rates are reviewed biennially as a part of the City's budget and Capital Improvement process. The City's Budget, Capital Improvement Program and Comprehensive Plan all reference or include the policies that govern rate development. Here are a few examples of the City's policies, as taken from the Capital Facilities Element (Chapter 14) of the Comprehensive Plan: • Utility rates and charges shall be structured to ensure adequate infrastructure development, in addition to compliance with operation, maintenance, and federal and State requirements • Rate increases shall be small, applied frequently, and staggered to avoid an overly burdensome increase and undue impact in any given year • Each enterprise fund shall be reviewed at least biennially, and shall have a rate structure adequate to meet its operations and maintenance and long-term capital requirements • Rate increases of external agencies (i.e., King County secondary wastewater treatment fees) shall be passed through to the users of the utility Annual rate increases allow the City to keep pace with inflation and fixed cost increases, and to implement the City's long-term strategic goals for maintenance, improvement, and replacement of capital infrastructure. Without regularly occurring and sufficient rate increases, the City's ability to address infrastructure needs would be compromised. In addition, the policies reinforce the importance of maintaining adequate fund reserve levels. The City has adopted Comprehensive Plans for Water, Sewer and Surface Water that analyze each fund for revenue requirements and prioritize capital improvement projects. The City is currently finalizing the Water and Sewer Comprehensive Plans and Surface Water is scheduled to conclude in 2023. Council adopts the comprehensive plans approximately every ten years and those adopted plans inform rate studies. Rate recommendations are informed not only through identifying needed capital projects but by examining trends in charges from suppliers, consumption patterns, and regulatory and operating needs. Recommended rates are the product of a complex set of intertwined inputs, some of which are fixed and outside of the City's control. Setting a rate higher or lower than what is suggested through the fund modeling, could mean that the assumptions or inputs may also need to change. 243 INFORMATIONAL MEMO Water, Sewer, and SWM Rates Page 2 The Capital Improvement Program, which is one factor in establishing rate recommendations, is also used to advantageously position the City for grants. A thorough list of capital projects is needed, as granting agencies require that all projects must be listed in the City's adopted Capital Improvement Program in order to be eligible for grants. Grant funding for Water and Sewer are normally rare and difficult to obtain, but the City has been very successful in obtaining grants for Surface Water projects. The City's current and proposed utility fees compare well in the region. With the proposed increases, the City still ranks in the mid-range if not lower, even without taking into account the corresponding increases that will occur in the other cities. The magnitudes of the proposed rate increases are also reasonable; as smaller rate increases more frequently helps the City avoid the need to implement more significant, catch-up increases in the future. Exhibit A shows Cascade Water Alliance's proposed increases in 2023 and 2024. Exhibit B is a rate matrix of all proposed utility rate increases for residential customers. Exhibit C is King County Ordinance No 19447, providing sewage treatment costs for 2023. Exhibit D-1 to D-3 shows a comparison of adjoining cities and their water rates along with the Water Model from the Proposed 2023-2028 CIP. The overall estimated additional monthly cost of the proposed City rate increases across all three utilities (Water, Sewer and Surface Water) is $4.73, with an additional $2.84 due to a King County passthrough. Further, the proposed rate increases are all below the recent inflation threshold of 9.5%. WATER Public Works analyzed the operational and capital needs of the Water Enterprise Fund in determining the proposed fees. In addition, the City needs to account for Cascade Water Alliance's (CWA) wholesale water rates that are set to increase by 2.2% in 2023 and 2.2% in 2024 (Exhibit A). A small increase is being proposed to the base rates on residential, multi -family and commercial/ industrial customers as well as increases to water consumption fees in winter only. Fire Protection service charges are flat fees every month and will be increased in in 2023 & 2024. Tukwila's residential water rates currently rank between 26 and 30 out of 30 (depending on pipe size) in regional jurisdictions, and as rates will increase across the board, the estimate is that Tukwila will continue to be lower as our neighboring cities. Even with the proposed water rate increases over the next six years as shown in the Water model, the water fund shows a drawdown in 2023 through 2025 and is at risk of not meeting the 20% reserve policy in the future. More competitive water rates will allow the City to complete more capital projects annually, purchase a new reservoir, and combat depreciating infrastructure. TABLE 1 - WATER RATES PROPOSED FOR 2023 and 2024 CATEGORY Current 2022 Charges Proposed 2023 Charges Proposed 2024 Charges Single Family $20.00 21.00 $22.00 Multi -Family (each condo, apt, or dwelling unit) $20.00 21.00 $21.50 Commercial/Industrial Base Charges $52.00 & $708.00 $56.00 & $740.00 $60.00 & $770.00 Single Family Consumption Charges per 1 CCF $3.00 & $4.18 $3.39 & $4.18 $3.83 & $4.18 Multi -Family Consumption Charges per 1 CCF $3.62 & $5.02 $4.08 & $5.02 $4.56 & $5.02 Commercial/Industrial Consumption per 1 CCF $5.44 & $7.38 $6.15 & $7.38 $6.95 & $7.38 Fire Protection Service Charges $10.50 to $300.00 $11.00 to $315.00 $11.25 to $325.00 244 INFORMATIONAL MEMO Water, Sewer, and SWM Rates Page 3 Even with the proposed rate increases, Water provided by the City is still the cheapest source of water within city limits. For instance, a gallon of water costs less than half a penny and filling the average bathtub will cost a Tukwila consumer roughly 14 cents. Further, Highline Water District and Water District 125, the two other main water providers to Tukwila residents, project to cost an average of almost $6.00 more monthly per residential household in 2023. $70 $60 $50 $40 $30 $20 $10 $- Projected Average Monthly Cost for 10 CCF of Water* 2023 Tukwila $63.31 2023 Highline *pending passage of franchise agreements with WD125 and Highline Water District $63.26 2023 WD 125 The proposed rate increases would cost the average residential an additional $2.82 monthly, or another 26 cents per 748 gallons of water. SEWER King County Ordinance No. 19447 adopted a 5.75% rate increase in the King County sewage disposal fees for 2023. The King County sewer rate will increase from $49.27 to $52.11 per residential customer equivalent per month in 2023. There will likely be another rate increase by King County of 5.75% in 2024. Exhibit C is King County Ordinance No. 19447 for the 2023 rates. Tukwila's sewer base rate will increase at a smaller rate of 3.3% annually in 2023 and 2024 in accordance with the rate model that analyzes the City's operational and capital needs. The City's sewer rate will increase to $31.00 per residential connection and $57.02 for up to 750 cubic feet or fraction thereof for commercial/industrial customers in 2023. This results in a net increase of 4.54%. Exhibit D-2 shows a comparison of adjoining cities and their residential sewer rates, along with the Sewer Model from the Proposed 2023-2028 CIP. The proposed rate increases would cost the average resident $3.84 monthly, with $2.84 of that due to King County's rate increase. 245 INFORMATIONAL MEMO Water, Sewer, and SWM Rates Page 4 TABLE 2 — SEWER RATES PROPOSED FOR 2023 and 2024 Cost Driver Current 2022 Sewer Rate Proposed 2023 Sewer Rate Proposed 2024 Sewer Rate King County Sewage $49.27 $52.11 $54.72 City of Tukwila $30.00 $31.00 $32.00 Total $79.27 $83.11 $86.72 SURFACE WATER Tukwila's surface water base rate is scheduled for an increase in 2023 and 2024. The City's surface water rate will increase from $204.00 to $215.00 in 2023 and from $215.00 to $226.00 in 2024 per residential parcel, per year. Commercial rates will range from $257.38 to $2,157.44 per 4,356 square foot for all other parcels in 2023 and $270.25 to $2,265.31 in 2024. Exhibit D-3 shows a comparison of surface water fees with other cities in the region along with the Surface Water Model from the Proposed 2023-2028 CIP. The City's proposed residential rates for 2023 and 2024 are well below the 2022 average rate of $262.86. If Council were not to adopt the proposed rate increases, the City would either have to eliminate surface water capital projects, reduce staff allocation, or reduce reserves. Doing so would mean that the City would fall behind on its infrastructure needs or would need to increase the rate more substantially in subsequent years. Surface water fees are processed by King County and collected with property taxes. The proposed increases would cost the average resident an extra $0.91 monthly. TABLE 3 — SURFACE WATER RATES PROPOSED FOR 2023 and 2024 CATEGORY Current 2022 SWM Rate Proposed 2023 SWM Rate Proposed 2024 SWM Rate Residential Flat rate of $204.00 Flat rate of $215.00 Flat rate of $226.00 RECOMMENDATION Council is being asked to provide guidance on the City's 2023 and 2024 Water, Sewer, and Surface Water proposed rate increases in anticipation of the Public Works Fee Schedule Resolution and consider this item at the October 10, 2022 Committee of the Whole meeting. Attachments: Exhibit A Cascade Water Alliance Summary of Forecasted Member Payments Exhibit B Rate Matrix Exhibit C King County Ordinance No. 19447 for 2023 Exhibit D-1 through D-3 Comparison of Utility Rates with Adjoining Cities with 2023 CIP Models 246 CASCADE Proposed 2023-2024 Member 1+" ATFR Al HANCE Charge Revenue Increase Breakdown of Proposed Revenue Increase 2023 Dollars 2023 Percent 2024 Dollars 2024 Percent Total Revenue Increase $959,038 2.20% $980,138 2.20% Seattle Water $988,400 2.27% $909,263 2.04% Increase $512,349 1.18% $909,263 2.04% True -up $476,051 1.09% - Operating Expenses* $682,937 1.57% $273,587 0.61% Administration* $34,835 0.08% ($69,620) -0.16% Miscellaneous (Conservation, R&R) $108,973 0.25% $73,928 0.17% Increased Debt Service from Rates ($576,347) -1.32% $1,595,528 3.58% Contribution to WSDF - 0.00% $445,517 1.00% Change in Miscellaneous Revenues ($32,129) -0.07% ($28,620) -0.06% Rate Smoothing ($247,631) -0.57% ($2,219,445) -4.98% *Expenses are adjusted to exclude irregular expenses funded through reserve accumulation and related used of reserves. • Annual 2.2% average increases are as projected last budget cycle and below inflation • Seattle costs a major rate driver • Rate smoothing mitigates impacts • Starting in 2024, rates support funding for Water Supply Development Fund (WSDF) N 03 City of Tukwila Proposed Utility Rate Increases Monthly Fees for Residential Customers Exhibit B WATER RATES PER CCF 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 +5% +0% +5% +5% +5% +0% +1% +5% +7% +7% +5% +5% +4% +4% City of Tukwila Water average cost $ 3.17 $ 3.17 $ 3.17 $ 3.17 $ 3.17 $ 3.17 $ 3.23 $ 3.39 $ 3.65 $ 3.95 $ 4.15 $ 4.35 $ 4.52 $ 4.70 monthly increase per household $ - $ - $ - $ - $ - $ - $ 0.42 $1.12 $1.82 $ 2.05 $ 1.41 $ 1.40 $ 1.22 $ 1.27 Commercial average cost $ 4.92 $ 5.17 $ 5.41 $ 5.70 $ 5.70 $ 5.70 $ 5.81 $ 6.09 $ 6.56 $ 7.09 $ 7.45 $ 7.82 $ 8.13 $ 8.46 Multifamily average cost $ 3.64 $ 3.64 $ 3.73 $ 3.83 $ 3.83 $ 3.83 $ 3.90 $ 4.09 $ 4.39 $ 4.71 $ 4.95 $ 5.20 $ 5.40 $ 5.62 City of Tukwila Minimum Monthly 15.00 to 16.00 16 16.00 to 17.00 17.00 to 18.00 18.00 to 19.00 19 19 19.00 to 20.00 20.00 to 21.00 21.00 to 21.50 21.50 to 22.00 22 22 to 22.50 22.50 to 23 charge per meter/each dwelling unit $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $0.50 $0.50 $0.50 $0.50 Monthly Residential Increase $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ 1.42 $ 2.12 $ 2.82 $ 2.55 $ 1.91 $ 1.40 $ 1.72 $ 1.77 RESIDENTIAL SEWER RATES 2015 2016 2017 2018 2019 2020 2021 2022 King County Sewer Treatment (Monthly Flat Rate) increase City of Tukwila Sewer (Monthly Flat Rate) +5.6% 39.79 to 42.03 $2.24 +10% $26.50 to $29 $2.50 0% $42.03 0% $29.00 +5.21% 42.03 to 44.22 $2.19 0% $29.00 0% $44.22 +3.5% $29 to $30 $1.00 +2.51% 44.22 to 45.33 $1.11 $30.00 0% $45.33 +4.50% 45.33 to 47.37 $2.04 0% $30.00 0% $30.00 4% 47.37 to 49.27 $1.90 0% $30.00 2023 2024 2025 2026 2027 2028 +5.75% 49.27 to 52.11 $2.84 3% $31.00 $1.00 5.75% 5.75% 52.11 to 55.11 55.11 to 58.28 $3.00 $3.17 3% $32.00 $1.00 5.75% 58.28 to 61.64 $3.36 5.75% 61.64 to 65.19 $3.55 3% $33.00 $1.00 3% $34.00 $1.00 3% $35.00 $1.00 +9% 65.19 to 71.06 $5.87 3% $36.00 $1.00 Monthly Sewer Bill (Residential) Monthly Residential Increase $71.03 $4.74 $71.03 $0.00 $73.22 $2.19 $74.22 $1.00 $75.33 $75.33 $0.00 $77.37 $2.04 $79.27 $1.90 $83.11 $3.84 $86.97 $4.00 $88.44 $4.17 $92.22 $4.36 $96.72 $4.55 $101.43 $6.87 Commercial Sewer Rate Increases +15.6% +5% +5.21% +3.5% 0% +0.0% 0% +0.0% +5.75% +5.5% +5.5% +5.5% +5.5% +5.5% RESIDENTIAL SURFACE WATER 2015 2016 2017 2018 2019 City of Tukwila Surface Water Annual Charge (billed Jan & July) Annual Charge divided monthly Monthly Increase +20% $118 to $142 $9.83 to $11.83 $2.00 +15% $142 to $163 11.83 to 13.58 $1.75 +5% $163 to $171 13.58 to 14.25 $0.67 +3% $171 to $176 14.25 to 14.67 $0.42 +5% $176 to $185 14.67 to 15.42 $0.75 2020 I +3% $185 to $190 15.42 to 15.83 $0.41 2021 2022 +2% $190 to $194 15.83 to 16.17 $0.34 +5% $194 to $204 16.17 to 17.00 $0.66 2023 2024 2025 2026 2027 2028 +5% $204 to $215 17.00 to 17.92 $0.92 +5% $215 to $226 17.33 to 18.17 $0.84 +5% $218 to $224 18.17 to 18.67 $0.50 +5% $224 to $235 18.67 to 19.58 $0.91 3% 5% $235 to $246 $246 to $258 19.58 to 20.50 20.50 to 21.50 $0.92 $1.00 Commercial Surface Water - Same Incr€ +20% +15% +5% +3% +5% +3% +2% +4% +5% +5% +5% +5% 3% 5% Total Monthly Residential Increase $7.74 $1.75 $3.86 $2.42 $2.86 $0.41 $3.80 $4.68 $7.58 $7.39 $6.58 $6.67 $7.19 $9.64 q:gail\cip\rate matrix 9/28/2022 250 DocuSign Envelope ID: 205A6A8E-D64E-40CA-A8B8-8DBA48A31E01 King County KING COUNTY Signature Report Ordinance 19447 1200 King County Courthouse 516 Third Avenue Seattle, WA 98104 Proposed No. 2022-0172.1 Sponsors McDermott 1 AN ORDINANCE relating to rates and charges for sewage 2 treatment and disposal; and amending Ordinance 12353, 3 Section 2, as amended, and K.C.C. 4A.670.100, Ordinance 4 18745, Section 2, and Ordinance 11398, Section 1, as 5 amended, and K.C.C. 28.84.055. 6 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY: 7 SECTION 1. Ordinance 12353, Section 2, as amended, and K.C.C. 4A.670.100 8 are hereby amended to read as follows: 9 A. Having determined the monetary requirements for the disposal of sewage, the 10 council hereby adopts a ((2022)) 2023 sewer rate of ((forty nine)) fifty-two dollars and 11 ((twenty seven)) eleven cents per residential customer equivalent per month. Once a sewer 12 rate ordinance becomes effective, the clerk of the council is directed to deliver a copy of 13 that ordinance to each agency having an agreement for sewage disposal with King County. 14 B. The King County council approves the application of Statement No. 62 of the 15 Governmental Accounting Standards Board (GASB -62) as it pertains to regulatory assets 16 and liabilities to treat pollution remediation obligations and RainWise Program 17 expenditures and strategic planning costs as regulatory assets, recovered ratably over the 18 life of the underlying financing,. and to establish a rate stabilization reserve for the 19 purpose of leveling rates between years. 1 251 DocuSign Envelope ID: 205A6A8E-D64E-40CA-A8B8-8DBA48A31E01 Ordinance 19447 20 C. As required for GASB -62 application, amounts are to be placed in the rate 21 stabilization reserve from operating revenues and removed from the calculation of debt 22 service coverage. The reserve balance shall be an amount at least sufficient to maintain a 23 level sewer rate between ((2024)) 2023 and ((2022)) 2024, and shall be used solely for 24 the purposes of: maintaining the level sewer rate in ((2 22)) 2024; and if additional 25 reserve balance is available, moderating future rate increases beyond ((2022)) 2024. The 26 estimated amount of the reserve, as shown in the financial forecast, Attachment A to 27 ((Ordinance 1929'1)) this ordinance, shall be revised in accordance with the ((2021 28 2022)) 2023-2024 Biennial Budget Ordinance and financial plan. If the reserve needs to 29 be reduced to meet debt service coverage requirements for ((202-1-)) 2022, the county 30 executive shall notify the council of the change by providing an updated financial plan. 31 SECTION 2. Ordinance 18745, Section 2, as amended, is hereby amended to 32 read as follows: 33 Monetary requirements for the disposal of sewage as defined by contract with the 34 component sewer agencies for the fiscal year beginning January 1, ((2022)) 2023, and 35 ending December 31, ((282-2)) 2023. The council hereby determines the monetary 36 requirements for the disposal of sewage as follows: 37 Administration, operating, maintenance repair and replacement (net of other 38 income): (($61,625,987)) $73,541,834. 39 Establishment and maintenance of necessary working capital reserves: 40 (($73,961,091)) $112,291,106. 41 Requirements of revenue bond resolutions (not included in above items and net of 42 interest income): (($295,026,970)) $289,269,486. 2 252 DocuSign Envelope ID: 205A6A8E-D64E-40CA-A8B8-8DBA48A31E01 Ordinance 19447 43 TOTAL: (($133,617,051)) $475,102,427. 44 SECTION 3. Ordinance 11398, Section 1, as amended, and K.C.C. 28.84.055 are 45 hereby amended as follows: 46 A. The amount of the metropolitan sewage facility capacity charge adopted by 47 K.C.C. 28.84.050.0. that is charged monthly for fifteen years per residential customer or 48 residential customer equivalent shall be: 49 1. Seven dollars for sewer connections occurring between and including January 50 1, 1994, and December 31, 1997; 51 2. Ten dollars and fifty cents for sewer connections occurring between and 52 including January 1, 1998, and December 31, 2001; 53 3. Seventeen dollars and twenty cents for sewer connections occurring between 54 and including January 1, 2002, and December 31, 2002; 55 4. Seventeen dollars and sixty cents for sewer connections occurring between 56 and including January 1, 2003, and December 31, 2003; 57 5. Eighteen dollars for sewer connections occurring between and including 58 January 1, 2004, and December 31, 2004; 59 6. Thirty-four dollars and five cents for sewer connections occurring between 60 and including January 1, 2005, and December 31, 2006; 61 7. Forty-two dollars for sewer connections occurring between and including 62 January 1, 2007, and December 31, 2007; 63 8. Forty-six dollars and twenty-five cents for sewer connections occurring 64 between and including January 1, 2008, and December 31, 2008; 3 253 DocuSign Envelope ID: 205A6A8E-D64E-40CA-A8B8-8DBA48A31E01 Ordinance 19447 65 9. Forty-seven dollars and sixty-four cents for sewer connections occurring 66 between and including January 1, 2009, and December 31, 2009; 67 10. Forty-nine dollars and seven cents for sewer connections occurring between 68 and including January 1, 2010, and December 31, 2010; 69 11. Fifty dollars and forty-five cents for sewer connections occurring between 70 and including January 1, 2011, and December 31, 2011; 71 12. Fifty-one dollars and ninety-five cents for sewer connections occurring 72 between and including January 1, 2012, and December 31, 2012; 73 13. Fifty-three dollars and fifty cents for sewer connections occurring between 74 and including January 1, 2013, and December 31, 2013; 75 14. Fifty-five dollars and thirty-five cents for sewer connections occurring 76 between and including January 1, 2014, and December 31, 2014; 77 15. Fifty-seven dollars for sewer connections occurring between and including 78 January 1, 2015, and December 31, 2015; 79 16. Fifty-eight dollars and seventy cents for sewer connections occurring 80 between and including January 1, 2016, and December 31, 2016; 81 17. Sixty dollars and eighty cents for sewer connections occurring between and 82 including January 1, 2017, and December 31, 2017; 83 18. Sixty-two dollars and sixty cents for sewer connections occurring between 84 and including January 1, 2018, and December 31, 2018; 85 19. Sixty-four dollars and fifty cents for sewer connections occurring between 86 and including January 1, 2019, and December 31, 2019; 4 254 DocuSign Envelope ID: 205A6A8E-D64E-40CA-A8B8-8DBA48A31E01 Ordinance 19447 87 20. Sixty-six dollars and thirty-five cents for sewer connections occurring 88 between and including January 1, 2020, and December 31, 2020 89 21. Sixty-eight dollars and thirty-four cents for sewer connections occurring 90 between and including January 1, 2021, and December 31, 2021; ((and)) 91 22. Seventy dollars and thirty-nine cents for sewer connections occurring 92 between and including January 1, 2022, and December 31, 2022; and 93 23. Seventy-two dollars and fifty cents for sewer connections occurring between 94 and including January 1, 2023, and December 31, 2023. 95 B.1. In accordance with adopted policy FP -15.3.d. in the Regional Wastewater 96 Services Plan, K.C.C. 28.86.160.C., it is the council's intent to base the capacity charge 97 upon the costs, customer growth and related financial assumptions used in the Regional 98 Wastewater Services Plan. 99 2. In accordance with adopted policy FP- 6 in the Regional Wastewater Services 100 Plan, K.C.C. 28.86.160.C., the council hereby approves the cash balance and reserves as 101 contained in the attached financial plan for ((2-02-2)) 2023, which is Attachment A to 102 ((Ordinance 192911)) this ordinance. 103 3. In accordance with adopted policy FP -15.3.c., King County shall pursue 104 changes in state legislation to enable the county to require payment of the capacity charge 5 255 DocuSign Envelope ID: 205A6A8E-D64E-40CA-A8B8-8DBA48A31E01 Ordinance 19447 105 in a single payment, while preserving the option for new ratepayers to finance the 106 capacity charge. Ordinance 19447 was introduced on 5/3/2022 and passed by the Metropolitan King County Council on 6/7/2022, by the following vote: Yes: 7 - Balducci, Dembowski, Kohl -Welles, Perry, McDermott, Upthegrove and Zahilay No: 2 - Dunn and von Reichbauer ATTEST: DocuSigned by: 8DE1 BB375AD3422... Melani Pedroza, Clerk of the Council APPROVED this day of 6/21/2022 KING COUNTY COUNCIL KING COUNTY, WASHINGTON DocuSigned by: L A,tx),ia f 41.vc i 7E1 C273CE9994B6... Claudia Balducci, Chair DocuSigned by: 4FBCAB8196AE4C6... Dow Constantine, County Executive Attachments: A. Wastewater Treatment Division Financial Plan 6 256 DocuSign Envelope ID: 205A6A8E-D64E-40CA-A8B8-8DBA48A31 E01 Wastewater Treatment Division Financial Plan Ordinance 19447 Attachment A King County Wastewater Treatment Division Financial Plan Adopted 2022 Rate Proposal 2023 Projected 2024 Projected 2025 Projected 2026 Projected 2027 Projected 2028 Projected 2029 Projected 2030 Projected 2031 Projected 2032 Operating Financial Plan - 4611 ($ '000) Monthly Sewer Rate Rate Increase Residential Customer Equivalents (RCEs) Revenue Sewer Rate Capacity Charge Industrial Waste Resource Recovery Other Income Investment Income Use (Transfer to) Rate Stabilization Reserve Total - Revenue Expenditures & Transfers O&M Expenses Existing Debt Service New Debt Service Debt Retirement/ Defeasance Use of Cash Minimum Operating Reserve Contribution Total - Expenditures & Transfers Net Cash Flow Beginning Balance Net Cash Flow Policy Cash -Funded Capital (Transfer to Capital Fund)' Ending Balance Ending Reserve Balances Water Quality Operating Liquidity Reserve Rate Stabilization Reserve Account Debt Service Coverage - Parity Bonds (Senior Lien) Debt Service Coverage - All -In Debt Service $49.27 $52.11 $55.11 $58.28 $61.64 $65.19 $71.06 $77.46 $84.44 $92.04 $100.33 4.00% 5.75% 5.75% 5.75% 5.75% 5.75% 9.00% 9.00% 9.00% 9.00% 9.00% 747,046 759,775 776,344 785,391 790,314 795,245 800,185 805,134 810,091 815,057 820,033 $ 441,683 $ 475,102 $ 513,412 $ 549,271 $ 584,579 $ 622,104 $ 682,334 $ 748,388 $ 820,849 $ 900,215 $ 987,286 93,600 96,408 99,300 104,265 109,479 114,953 120,700 126,735 133,072 139,726 146,712 10,285 10,339 10,393 10,447 10,502 10,558 10,613 10,669 10,726 10,782 10,839 8,784 8,837 8,892 2,979 3,068 3,160 3,255 3,353 3,454 3,557 3,664 4,356 4,371 4,387 4,404 4,421 4,439 4,457 4,475 4,495 4,514 4,535 5,109 5,830 7,467 8,323 8,662 10,222 12,581 15,202 17,975 19,349 21,054 $ 563,817 $ 600,888 $ 643,851 $ $ (175,490) $ (248,233) (2,078) (1,977) $ (427,778) $ (193,327) (248,467) (8,221) (1,784) (451,799) $ 136,039 $ 149,089 $ 73,154 $ 136,039 (209,193) $ - $ 149,089 (149,089) $ (198,878) (258,573) (13,890) (555) $ (471,896) $ 171,955 $ 171,955 (171,955) $ 17,549 $ 19,333 $ 46,250 $ 46,250 $ $ $ 679,690 $ 720,712 $ 765,436 $ 833,940 $ 908,823 $ $ (210,585) $ (220,869) $ (231,399) $ (242,439) $ (254,016) $ (256,809) (255,770) (253,050) (253,742) (250,545) (29,866) (46,287) (66,885) (95,293) (129,780) (1,171) (1,028) (1,053) (1,104) (1,158) $ (498,431) $ (523,955) $ (552,387) $ (592,579) $ (635,499) $ $ 181,259 $ 196,756 $ 213,048 $ 241,362 $ 273,324 $ $ $ $ - $ $ $ 181,259 196,756 213,048 241,362 273,324 (181,259) (196,756) (213,048) (241,362) (273,324) $ - $ - $ 0 $ - $ - $ 19,888 $ 46,250 $ 21,059 $ 22,087 $ 23,140 $ 24,244 $ 25,402 $ 46,250 $ 46,250 $ 46,250 $ 46,250 $ 46,250 $ 2.68x 2.62x 2.73x 2.82x 2.74x 2.67x 2.56x 2.76x 1.55x 1.59x 1.63x 1.64x 1.65x 1.67x 1.69x 1.72x 'Includes target 40% capital funding from rates, plus excess transfer from the operating reserve in 2022 990,570 $ (266,155) (258,896) (168,389) (1,214) (694,654) 295,916 295,916 (295,916) 1,078,143 $ 1,174,090 $ (278,885) $ (258,035) (210,746) (1,273) $ (748,939) $ $ 329,204 $ $ $ 26,616 $ 46,250 $ 2.51x 1.70x - $ 329,204 (329,204) - $ (292,234) (266,209) (249,850) (1,335) (809,628) 364,461 364,461 (364,461) 27,889 $ 29,223 46,250 $ 46,250 2.38x 1.70x 2.33x 1.71x Capital Funding Plan - 3611 & 3612 ($ '000) Beginning Balance WIFIA Proceeds State Loan Proceeds Variable Rate Debt Proceeds Commercial Paper/ Interim Financing Retirement of Interim Financing Net Bond Proceeds Debt Reserve Contribution/(Requirement) Grants, Settlements, and Other Capital Expenditures Ending Balance Before Transfers Year-end Transfers from Operating Fund Ending Balance Ending Reserve Balances Capital Liquidity Reserve Emergency Capital Reserve Revenue Bonds Reserve Account State Revolving Fund Reserve Account $ 233,909 $ 34,974 48,650 (34,304) 2,612 (282,999) $ 2,842 $ 209,193 $ 212,035 $ 5,000 15,000 124,076 981 212,035 $ 134,500 58,848 49,446 (82,556) 5,147 (307,113) 70,307 149,089 219,396 5,000 15,000 129,209 981 219,396 $ 15,848 8,841 23,627 (15,848) 73,838 (325,702) $ - $ 171,955 $ 171,955 $ 5,000 15,000 134,398 219 171,955 $ 19,233 9,202 180,122 (380,513) - $ 181,259 181,259 $ 5,000 15,000 146,525 219 181,259 $ 196,756 $ 213,048 $ 96,845 - 241,362 $ 27,034 33,070 45,277 61,283 (77,418) 200,783 272,839 374,982 449,299 (428,502) (502,666) (633,308) - $ - $ - $ 196,756 213,048 241,362 196,756 $ 213,048 $ 241,362 $ 5,000 5,000 5,000 15,000 15,000 15,000 164,665 183,782 209,675 176 133 133 (751,943) - $ 273,324 273,324 $ 5,000 15,000 240,899 133 273,324 $ 74,802 501,237 (849,363) - $ 295,916 295,916 $ 5,000 15,000 275,886 68 295,916 $ 82,822 548,775 (927,513) - $ 329,204 329,204 $ 5,000 15,000 314,240 329,204 91,412 487,154 (907,770) 364,461 364,461 5,000 15,000 348,766 DocuSign Certificate Of Completion Envelope Id: 205A6A8ED64E40CAA8B88DBA48A31E01 Subject: Please DocuSign: Ordinance 19447.docx, Ordinance 19447 Attachment A.xlsx Source Envelope: Document Pages: 6 Signatures: 3 Supplemental Document Pages: 1 Initials: 0 Certificate Pages: 5 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC -08:00) Pacific Time (US & Canada) Status: Completed Envelope Originator: Cherie Camp 401 5th Ave Suite 100 Seattle, WA 98104 Cherie.Camp@kingcounty.gov IP Address: 198.49.222.20 Record Tracking Status: Original 6/9/2022 2:51:06 PM Security Appliance Status: Connected Storage Appliance Status: Connected Holder: Cherie Camp Cherie.Camp@kingcounty.gov Pool: FedRamp Pool: King County General (ITD) Location: DocuSign Location: DocuSign Signer Events Signature Timestamp Claudia Balducci claudia.balducci@kingcounty.gov King County General (ITD) Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Supplemental Documents: Melani Pedroza melani.pedroza@kingcounty.gov Clerk of the Council King County Council Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Supplemental Documents: 258 ,-DocuSigned by. (Laud,ia t5aLf uui '-7E1C273CE9994B8... Signature Adoption: Pre -selected Style Signed by link sent to claudia.balducci@kingcounty.gov Using IP Address: 73.181.163.252 Ordinance 19447 Attachment A.xlsx ,-DocuSigned by: '-8DE1BB375AD3422... Signature Adoption: Uploaded Signature Image Signed by link sent to melani.pedroza@kingcounty.gov Using IP Address: 50.35.122.133 Ordinance 19447 Attachment A.xlsx Sent: 6/9/2022 2:58:45 PM Viewed: 6/13/2022 2:34:56 PM Signed: 6/13/2022 2:35:07 PM Viewed: 6/13/2022 2:35:02 PM Read: Not Required Accepted: Not Required Sent: 6/13/2022 2:35:08 PM Viewed: 6/14/2022 5:59:40 AM Signed: 6/14/2022 5:59:51 AM Viewed: 6/14/2022 5:59:44 AM Read: Not Required Accepted: Not Required Signer Events Signature Timestamp Dow Constantine Dow.Constantine@kingcounty.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 6/21/2022 11:21:51 AM ID: 3a2c42d0-4d50-484c-b908-0d2d7da14b3e Supplemental Documents: c—DocuSigned by: �ow C�nnw.Ga..� L-4FBCAB8196AE4C6... Signature Adoption: Uploaded Signature Image Signed by link sent to Dow.Constantine@kingcounty.gov Using IP Address: 198.49.222.20 Ordinance 19447 Attachment A.xlsx Sent: 6/14/2022 5:59:52 AM Viewed: 6/21/2022 11:21:51 AM Signed: 6/21/2022 11:22:04 AM Viewed: 6/21/2022 11:22:02 AM Read: Not Required Accepted: Not Required In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Kaitlyn Wiggins kwiggins@kingcounty.gov Executive Legislative Coordinator King County Executive Office Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign COPIED Sent: 6/14/2022 5:59:53 AM Viewed: 6/14/2022 8:06:22 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Certified Delivered Signing Complete Completed Hashed/Encrypted Security Checked Security Checked Security Checked 6/9/2022 2:58:45 PM 6/21/2022 11:21:51 AM 6/21/2022 11:22:04 AM 6/21/2022 11:22:04 AM Payment Events Status Electronic Record and Signature Disclosure Timestamps 259 Electronic Record and Signature Disclosure created on: 2/1/2018 6:03:55 AM Parties agreed to: Dow Constantine ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO King County ITD (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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By checking the `I agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Carahsoft OBO King County ITD as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Carahsoft OBO King County ITD during the course of my relationship with you. 262 Residential Water Rate Comparison as of September 2022 2022 Ranking City Base Rate CITY (3/4") City Base Rate (1") Summer Rates Winter Rates Per CCF per CCF Winter Consumption Assume 10 CCF Summer Consumption Assume 10 CCF2 Average Cost per 10 ccf Averge total cost 2022 with 1 inch meter Averge total cost 2022 with 3/4 inch meter 1 WATER DISTRICT 119 (Duvall) $ 45.00 $ 48.00 4.34/8.70 2.90/5.81 36.73 55.04 $ 42.83 $ 90.83 $ 87.83 2 MERCER ISLAND 20.43 51.07 4.85/13.25 4.85/13.25 65.25 65.25 $ 65.25 $ 116.32 $ 85.68 3 SKYWAY (CWA) 22.06 51.90 4.90/9.97 4.90/9.97 63.30 63.30 $ 63.30 $ 115.20 $ 85.36 4 DUVALL 29.59 29.59 4.41/9.47 4.41/9.47 50.40 50.40 $ 50.40 $ 79.99 $ 79.99 5 ISSAQUAH 17.62 38.27 2.28/23.56 2.28/23.56 61.82 61.82 $ 61.82 $ 100.09 $ 79.44 6 BELLEVUE 27.06 47.88 4.24/10.10 4.24/10.10 49.26 49.26 $ 49.26 $ 97.14 $ 76.32 7 SEATTLE 19.00 19.60 5.71/11.80 5.56 55.60 $ 57.10 $ 56.10 $ 75.70 $ 75.10 8 WOODINVILLE 29.85 150.10 0/9.21 0/7.92 41.76 52.08 $ 45.20 $ 195.30 $ 75.05 9 COVINGTON WATER DISTRICT 28.33 38.58 2.80/8.50 2.80/5.90 38.35 43.15 $ 39.95 $ 78.53 $ 68.28 10 COAL CREEK UTILITY 21.96 37.48 3.62/8.62 3.62/8.62 44.88 44.88 $ 44.88 $ 82.36 $ 66.83 11 KIRKLAND 21.79 21.79 5.22 5.22 41.76 41.76 $ 41.76 $ 63.55 $ 63.55 12 LYNNWOOD 28.25 28.25 3.24/4.88 3.24/4.88 32.40 32.40 32.40 60.65 60.65 13 TACOMA 37.45 60.08 2.207/2.755 2.21 22.07 24.83 $ 22.99 $ 83.07 $ 60.44 14 CEDAR RIVER WATER DIST 19.17 24.38 2.92/8.90 2.92/8.90 40.00 40.00 $ 40.00 $ 64.38 $ 59.17 15 REDMOND (CWA) 15.15 19.23 1.86/3.71/7 1.86/3.71/7 42.70 42.70 $ 42.70 $ 61.93 $ 57.85 16 SAMMAMISH PLATEAU 34.23 73.48 2.16/8.56 2.16/8.56 23.48 23.48 $ 23.48 $ 96.96 $ 57.71 17 KENT 25.34 39.99 2.65/5.21 2.65/5.21 31.62 31.62 $ 31.62 $ 71.61 $ 56.96 18 KING COUNTY WD #20 25.25 37.88 2.78/3.56 2.78/3.56 31.70 31.70 $ 31.70 $ 69.58 $ 56.95 19 HIGHLINE WATER DISTRICT 16.07 28.60 3.96/4.69 3.96 39.60 43.25 $ 40.82 $ 69.42 $ 56.89 20 AUBURN 18.24 18.24 3.62/5.02 3.62/5.02 38.60 38.60 $ 38.60 $ 56.84 $ 56.84 21 BOTHELL 16.57 34.26 3.24/8.97 3.24/8.97 40.10 40.10 $ 40.10 $ 74.36 $ 56.67 22 KING COUNTY WD #125 15.51 41.17 4.08 4.08/4.82 40.80 40.80 $ 40.80 $ 81.97 $ 56.31 23 NE SAMMAMISH 22.30 38.26 3.10 3.10 32.84 32.84 $ 32.84 $ 71.10 $ 55.14 24 ALGONA 34.79 34.79 3.32 3.32 19.92 19.92 $ 19.92 $ 54.71 $ 54.71 25 NORTHSHORE 15.10 15.10 3.45/5.45 3.45/5.45 39.50 39.50 $ 39.50 $ 54.60 $ 54.60 26 TUKWILA 2022 • 20.00 20.00 4.18 3.00 30.00 41.80 33.93 53.93 53.93 27 ALDERWOOD WATER DIST 23.82 37.81 2.66/3.89 2.66/3.89 26.60 26.60 26.60 64.41 50.42 28 RENTON 18.68 37.03 2.69/4.57 2.69/4.57 31.55 31.55 $ 31.55 $ 68.58 $ 50.23 29 SOOS CREEK 16.35 22.00 2.17/6.99 2.17/5.83 32.10 36.35 $ 33.52 $ 55.52 $ 49.87 30 LAKEHAVEN (FEDERAL WAY) 19.85 30.59 1.75/4.90 1.75/4.90 20.64 20.64 $ 20.64 $ 51.23 $ 40.49 Average $ 62.97 htls:l/tukwilawamy.sharepo nt.comlpersonal/gr'Rfn_lemer_tukwilawa_gov/DocumentslDocuments/Utility Rate Surveys Water, Sewer 8 SSW M 2022 263 ATTACHMENT D City of Tukwila WATER ENTERPRISE FUND 2023 - 2028 Analysis in 000's REVENUES zots Actual zoza Actual zort Actual zozz Budget zozz Estimate 2023 2024 2025 2026 2027 2028 Total Monthly Water Charges ltl +5% Commercial +5% commercial +2% +5% +7.5% +7.5% +5% +5% +4% +4% Cascade Water Alliance (CWA) 2,707 2,753 2,688 3,356 2,805 2,763 2,769 3,012 3,071 3,141 3,211 17,967 Regular City Water 4,030 3,397 4,067 3,488 4,288 4,862 5,428 5,594 5,966 6,167 6,376 34,392 Subtotal Water 6,737 6,150 6,755 6,844 7,093 7,625 8,197 8,606 9,037 9,308 9,587 52,359 Other Miscellaneous Revenue 352 105 50 83 92 130 135 140 145 150 150 850 Interlocal Ags\PWTF\Grants/Bonds 0 0 0 1,900 0 0 1,437 1,563 3,000 6,600 1,225 13,825 Water Connection Fees lel 37 78 68 20 45 20 20 20 20 20 20 120 Total Revenues 7,126 6,333 6,873 8,847 7,230 7,775 9,789 10,329 12,202 16,078 10,982 67,154 EXPENDITURES CWA Purchased Water (3) 2,707 2,753 2,688 3,356 2,805 2,763 2,769 3,012 3,071 3,141 3,211 17,967 Water Operations & Maintenance 2,345 2,263 2,440 2,520 2,150 2,425 2,528 2,579 2,630 2,683 2,736 15,581 Debt Service (4) 146 145 144 129 129 128 128 147 147 200 200 950 Debt Service/Costs for PW Shops 340 197 182 358 358 1,038 698 1,058 1,057 1,058 1,058 5,967 Interfund Utility Tax (5) 10% 677 617 677 693 709 775 833 875 918 946 974 5,321 Engineering Labor (7) 63 39 75 119 77 80 82 84 86 88 90 510 Subtotal 6,278 6,014 6,206 7,175 6,228 7,209 7,038 7,754 7,909 8,116 8,269 46,296 Water Capital - CIP Program 265 138 332 2,455 3,300 1,997 2,825 3,275 3,600 5,455 2,600 19,752 Total Expenditures 6,543 6,152 6,538 9,630 9,528 9,206 9,863 11,029 11,509 13,571 10,869 66,047 FUND BALANCE Change in Fund Balance (a) 583 181 335 (783) (2,299) (1,431) (75) (700) 692 2,507 113 113 Beginning Balance 6,058 5,787 6,639 6,987 6,987 4,690 3,259 3,184 2,484 3,177 5,684 5,684 Ending Balance 6,641 6,639 6,987 6,204 4,690 3,259 3,184 2,484 3,177 5,684 5,797 5,797 Fund Balance: Reserved )b(20% of revenue 1,435 1,302 1,267 1,375 1,375 1,389 1,555 1,670 1,753 1,840 1,896 1,896 Unreserved 5,206 5,337 5,720 4,830 3,315 1,869 1,629 814 1,423 3,844 3,901 3,901 Ending Balance 6,641 6,639 6,987 6,204 4,690 3,259 3,184 2,484 3,177 5,684 5,797 5,797 (a) Revenues in excess of (less than) expenditures (b) Annual reserve balance requirement equals 20% of the prior year operating revenues. 264 2023 - 2028 Financial Planning Model XXXI I 10/4/2022 ATTACHMENT D-1 NOTES TO WATER ENTERPRISE FUND 1) Rates reflect increases of 7.5% in 2023, 7.5% in 2024, and 5%/4% in 2025 through 2028. These rate increases are essential to sustain our reserve balance, site and construct a new water reservoir, which is required for the City to meet growth targets and cover any possible increases from Cascade Water Alliance (CWA). The City will continue to review the annual rate model to confirm that the proposed increases are necessary. Future water purchased at additional costs will be passed on to ratepayers. The City has identified Cascade Water Alliance's revenues and expenditures to better reflect the actual water charges and the respective increases. CWA has proposed rate increases of 2.2% in 2023 and 2.2% in 2024. 2) Connection fees are estimated for the Allentown/Foster Point and Duwamish projects. 3) Cascade Water Alliance is split out to identify the actual costs of purchased water. CWA has scheduled increases in their six-year planning model that will affect our water rates. 4) Debt schedule includes Public Works Trust Fund (PWTF) loans and Bonds. Public Works debt service is projected to increase with Phase II, and is reflected accordingly on the projections. Water Debt Service includes: Expires 2023 2024 2004 PWTF Allentown (26%) 7/1/24 $ 81,431.74 $ 81,028.63 2006 Bond Allentown (26%) 12/31/26 46,388.75 46,648.51 Subtotal $127,820.49 $127,677.14 2018 Public Works Shops (17%) 12/31/38 260,559.00 260,856.50 2019 Public Works Shops (17%) 12/31/39 63,245.27 63,189.17 Total $323,804.27 $324,045.67 5) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water utilities. Gross revenues are currently taxed 10% through December 31, 2027. 6) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds, the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue, exclusive of significant non- operating, non-recurring revenues. 7) The Senior Water/Sewer Engineer's salary and benefits are split evenly between the water department and the sewer department. For 2023 and 2024, Technology staff will continue to charge at 22% for the GIS Coordinator and 10% for the Information Systems Project Analyst. Water Enterprise Fund The City's Enterprise Funds account for utility operations that are self -supported through user charges. The utilities are financed and operated like a private business enterprise which requires periodic determination of revenues earned; expenses incurred, and net income for capital maintenance, public policy, management control and accountability. The Water Fund accounts for operations and capital improvements to provide water to a portion of City residents. King County Water District 125 and Highline Water District also supply water to City residents. 2023 — 2028 Financial Planning Model )265 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2023 - 2028 WATER ENTERPRISE FUND 401 CIP **Other After Six Page # PROJECT TITLE 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 57 S 152nd Street Waterline Extension & Replacer 1,880 0 0 0 0 0 1,880 0 0 58 Water Reservoir and Pump Station 0 750 1,000 3,000 4,600 0 9,350 9,350 7,000 59 Update GIS Water System Inventory 67 0 0 50 105 0 222 0 0 61 Smart Water Meters Upgrade 0 1,250 1,000 0 0 0 2,250 1250 0 62 S 149th St & S 150th St Watermain Replaceme 0 575 925 0 0 0 1,500 0 0 63 Annual Water Repair 0 100 200 400 500 0 1,200 0 1,500 64 Large Water Meters Replacement 50 150 150 150 100 100 700 0 200 65 Baker Blvd Water Main Replacement 0 0 0 0 150 2,500 2,650 1,225 0 Strander Blvd Waterline Upgrade 0 0 0 0 0 0 0 0 3,450 Allentown Phase III - Water Revitalization 0 0 0 0 0 0 0 0 1,650 57th Ave S Waterline Replacement 0 0 0 0 0 0 0 0 975 Southcenter Blvd Water Main Replacement 0 0 0 0 0 0 0 0 2,500 S 140th St Waterline Replacement 0 0 0 0 0 0 0 0 1,225 S 180th & W Valley Loop/Renton Turnover 0 0 0 0 0 0 0 0 2,550 Foster Area Water Upgrade 0 0 0 0 0 0 0 0 2,750 West Valley Hwy East Side Water Looping 0 0 0 0 0 0 0 0 2,200 58th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 1,450 West Valley Deep Water Main Replacement 0 0 0 0 0 0 0 0 1,350 65th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 3,150 49th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 2,000 S 180th St Water Main Replacement 0 0 0 0 0 0 0 0 1,232 Evans Black Dr Water Main Replacement 0 0 0 0 0 0 0 0 780 S 112 St Water Looping 0 0 0 0 0 0 0 0 1,140 S 153rd St Water Main Replacement 0 0 0 0 0 0 0 0 350 Corporate Dr S Water Main Replacement 0 0 0 0 0 0 0 0 560 Ryan Hill Watermain Improvements 0 0 0 0 0 0 0 0 4,650 Crystal Springs Intertie with Highline WD - 500 i 0 0 0 0 0 0 0 0 325 Grand Total 1,997 2,825 3,275 3,600 5,455 2,600 19,752 11,825 39,692 ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2028 Changes from 2021 to 2023 CIP: can be found in the City's website under Additions Public Works Capital Improvement Program. S 149th St & S 150th St Watermain Replacement Large Water Meters Replacement Smart Water Meters Upgrade Annual Water Repair Deleted: Water Comp Plan Completed Macadam Road completed 266 2023 - 2028 Capital Improvement Program 9/27/2022 Residential Sewer Rate Comparison as of September 2022 2022 Ranking CITY 2023 King 2022 City County Charge Sewer 2022 total 1 MERCER ISLAND $ 78.66 $ 52.11 $ 130.77 2 DUVALL $ 77.86 $ 52.11 $ 129.97 3 SEATTLE (Typical) $ 73.14 $ 52.11 $ 125.25 4 SKYWAY $ 58.64 $ 52.11 $ 110.75 5 TACOMA $ 52.26 $ 52.11 $ 104.37 6 MIDWAY SEWER DISTRICT $ 48.35 $ 52.11 $ 100.46 7 LYNNWOOD $ 47.93 $ 52.11 $ 100.04 8 LAKEHAVEN $ 46.39 $ 52.11 $ 98.50 9 SAMMAMISH PLATEAU $ 39.29 $ 52.11 $ 91.40 10 SOUTHWEST Suburban Sewer $ 38.75 $ 52.11 $ 90.86 11 NE SAMMAMISH $ 30.86 $ 52.11 $ 82.97 12 RENTON $ 30.51 $ 52.11 $ 82.62 13 TUKWILA 2022 $ 30.00 $ 52.11 $ 82.11 14 WOODINVILLE $ 28.80 $ 52.11 $ 80.91 15 BELLEVUE $ 23.80 $ 52.11 $ 80.90 16 CEDAR RIVER W & S $ 27.02 $ 52.11 $ 79.13 17 KENT $ 26.31 $ 52.11 $ 78.42 18 AUBURN $ 25.99 $ 52.11 $ 78.10 19 COAL CREEK $ 22.24 $ 52.11 $ 74.35 20 BLACK DIAMOND $ 21.78 $ 52.11 $ 73.89 21 SOOS CREEK $ 21.22 $ 52.11 $ 73.33 22 ALDERWOOD $ 20.64 $ 52.11 $ 72.75 23 ISSAQUAH $ 19.89 $ 52.11 $ 72.00 24 REDMOND $ 19.86 $ 52.11 $ 71.97 25 LAKE FOREST PARK $ 19.02 $ 52.11 $ 71.13 26 ALGONA $ 17.67 $ 52.11 $ 69.78 27 KIRKLAND $ 16.47 $ 52.11 $ 68.58 28 VALLEY VIEW SEWER $ 16.07 $ 52.11 $ 68.18 29 NORTHSHORE $ 13.97 $ 52.11 $ 63.97 Average $ 86.46 haps://tukwilawa-my.sharepoint.com/personal/griffin_lerner_tukwilawagov/Documents/Documents/Utility Rate Surveys Water, Sewer & SSWM 2022 267 ATTACHMENT E City of Tukwila SEWER ENTERPRISE FUND 2023 - 2028 Analysis in 000's REVENUES zots Actual zozo Actual zozz Actual zozz Budget zozz Estimate 2023 2024 2025 2026 2027 2028 Total Monthly Sewer Charges KC 0% KC +4.5% 0% 1,917 � +5.75%; city zap KC+5%'Cit Y 3% KC b 3% KC 'City 3% KC+ +5% 'City 3% KC+S%'City 3% 2,389 King County Metro Sewer 11l 4,840 4,658 4,173 5,225 4,690 5,526 5,830 6,151 6,489 6,846 7,188 38,029 Regular City Sewer (2) 4,927 3,477 4,937 4,730 4,800 5,085 5,238 5,395 5,557 5,723 5,895 32,893 Subtotal Sewer Revenue 9,767 8,135 9,110 9,955 9,490 10,611 11,068 11,545 12,045 12,569 13,083 70,921 Other Misc. Revenue 976 467 312 305 504 300 300 300 1,300 300 300 3,321 Grant/Bonds/PWTF 0 0 0 0 0 0 0 0 0 0 0 0 Sewer Connection Fees (3) 150 143 163 25 106 0 100 100 100 100 100 594 Total Revenues 10,893 8,745 9,585 10,285 10,100 10,911 11,468 11,945 13,445 12,969 13,483 74,836 EXPENDITURES Sewer Operations & Maintenance King County Metro Sewer (4) 4,840 4,658 4,173 5,225 4,690 5,526 5,830 6,151 6,489 6,846 7,188 38,083 Regular City Sewer (5) 1,330 1,435 1,382 1,660 1,611 1,769 1,828 1,883 1,939 1,998 2,057 12,072 Debt Service (6) 356 355 352 352 352 348 347 154 154 42 42 2,059 Debt Service/Costs for PW Shops 80 95 103 200 1,200 606 200 671 671 671 671 3,651 Interfund Utility Tax (7) 10% 1,006 844 942 1,021 999 1,091 1,137 1,185 1,335 1,287 1,338 7,709 Engineering Labor (9) 93 91 436 478 664 701 754 777 800 824 845 4,610 Subtotal 7,705 7,478 7,388 8,936 9,516 10,041 10,096 10,820 11,388 11,667 12,141 68,184 Sewer Capital - CIP Program 416 418 2,011 2,865 2,000 2,592 3,325 2,725 2,725 3,075 1,975 18,243 Total Expenditures 8,121 7,896 9,399 11,801 11,516 12,633 13,421 13,545 14,113 14,742 14,116 86,427 FUND BALANCE Change in Fund Balancelal 2,772 849 186 (1,516) (1,416) (1,722) (1,953) (1,599) (667) (1,773) (633) (8,688) Beginning Balance 8,651 12,269 12,646 12,832 13,158 11,742 10,020 8,067 6,468 5,801 4,028 12,646 Ending Balance 11,423 13,118 12,832 11,316 11,742 10,020 8,067 6,468 5,801 4,028 3,394 3,958 Fund Balance: Reserved Ib120% of revenue 2,076 2,179 1,982 1,917 1,917 2,057 2,182 2,294 2,389 2,689 2,594 2,389 Unreserved 9,347 10,939 10,850 9,399 9,825 7,963 5,885 4,174 3,411 1,338 801 3,411 Ending Balance 11,423 12,646 13,158 11,316 11,742 10,020 8,067 6,468 5,801 4,028 3,394 5,801 lai Revenues in excess of (less than) expenditures (b) Annual reserve balance requirement equals 20% of the prior year operating revenues. 268 2023 - 2028 Financial Planning Model XXXVI I I 10/4/2022 ATTACHMENT E-1 NOTES TO SEWER ENTERPRISE FUND 1) King County Metro sewer and Tukwila's sewer have been split out to present the revenues separately. Metro increases will be passed through to the sewer ratepayers. King County Metro sewer fees will increase 5.75% in 2023 per KC Ordinance No. 19447 and the City has factored in potential King County increases for 2024 through 2028. 2) 3 percent increases are proposed for Tukwila sewer in 2023 and 2024. The City will continue with the annual rate model review to confirm that the proposed increases are necessary. 3) Sewer connection fees for Allentown Phase I and Allentown/Foster Point Phase II. 4) King County Metro Sewer treatment fees are passed through to ratepayers. 5) City's basic operation and maintenance costs. 6) Includes the Public Works Trust Fund (PWTF) Loan and the 2006 Bond for the Allentown/Foster Point Phase II Sewer Improvement Project. Public Works debt service is projected to increase with Phase II, and is reflected accordingly on the projections. Sewer Debt Service includes: 2004 PWTF Allentown (62%) 2006 Bond Allentown (62%) 2013 PWTF CBD Sewer Rehab 2018 Public Works Shops (10%) 2019 Public Works Shops (10%) Expires 7/1/24 12/31/26 12/31/33 Subtotal 12/31/38 12/31/39 2023 2024 $194,183.39 $193,222.08 110,619.33 111,238.76 43,233.72 43,027.85 $351,672.31 $351,543.63 145, 606.50 145, 772.75 35,342.95 35,311.60 Total $528.985.89 $528,573.04 7) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water utilities. Gross revenues are currently taxed 10% through December 31, 2027. 8) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds, the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue, exclusive of significant non- operating, non-recurring revenues. 9) The Senior Water/Sewer Engineer's salary and benefits are split evenly between the water department and the sewer department. For 2023 and 2024, Technology staff will continue to charge at 22% for the GIS Coordinator and 10% for the Information Systems Project Analyst to assist with the GIS Inventory of the sewer fund. The Sewer fund is also splitting a GIS Technician position with the Surface Water fund. 10) The City is utilizing an interfund loan of up to $1.1 million from the Sewer Fund to purchase a fire engine as a part of the agreement with the Puget Sound Regional Fire Authority (PSRFA). As allowed by State law, the City will repay the Sewer Fund with interest, beginning in 2026. Sewer Enterprise Fund The City's Enterprise Funds account for utility operations that are self -supported through user charges. The utilities are financed and operated like a private business enterprise which requires periodic determination of revenues earned; expenses incurred, and net income for capital maintenance, public policy, management control and accountability. The Sewer Fund accounts for operations and capital improvements to provide sanitary sewer to a portion of City residents. Valley View Sewer District also provides sewer in the City. 2023 — 2028 Financial Planning Model X)21y9 Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2023 - 2028 SEWER ENTERPRISE FUND 402 *Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 68 Annual Sewer Repair Program 69 GIS Sewer System Inventory 70 Sewer Lift Station No. 5 Rebuild 71 Sewer Lift Station No. 3 Upgrade 72 Abandon Sewer Lift Station No. 9 73 Southcenter Blvd Sewer Upgrade 74 Lift Stations Generators Load Bank Testing 75 Sewer Repair at 14438 59th Ave S 76 Future Sewer Lift Station No. 7 Ryan Hill - Sewer Revitalization Sewer Lift Station No. 12 APW Sewer connection to KC Metro Allentown Phase III - Sewer Revitalization MLK Way Sewer Improvements Valley View West Hill Sewer Transfer Area 1,050 1,100 1,050 1,100 800 850 5,950 0 6,450 67 0 0 0 0 0 67 0 0 1,300 1,250 0 0 0 0 2,550 0 0 0 600 300 0 0 0 900 0 910 150 350 300 0 0 0 800 0 0 0 0 300 900 900 0 2,100 0 0 25 25 25 25 25 25 150 0 0 0 0 750 0 0 0 750 0 0 0 0 0 700 1,350 1,100 3,150 0 0 0 0 0 0 0 0 0 0 1,900 0 0 0 0 0 0 0 0 3,650 0 0 0 0 0 0 0 0 650 0 0 0 0 0 0 0 0 1,900 0 0 0 0 0 0 0 0 1,000 0 0 0 0 0 0 0 0 0 Grand Total 2,592 3,325 2,725 2,725 3,075 1,975 16,417 0 15,460 Changes from 2021 to 2023 CIP: Combined Annual Sewer Repair and CBD Rehab Added Lift Station No. 5 Rebuild Added Lift Station No. 3 Upgrade Added MLK Way & 47th Ave S Sewer Improvements Deleted: CBD Sanitary Sewer Rehabilitation Sewer Lift Station No. 2 Upgrades Sewer Comprehensive Plan Sewer Replacement at 14025 Interurban Ave S ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2028 can be found in the City's website under Public Works Capital Improvement Program. Sewer Lift Station Locations Lift Station No. 1 - Master Telemetry Panel Lift Station No. 2 - Backup Dialer Lift Station No. 3 Lift Station No. 4 Lift Station No. 5 Lift Station No. 6 Lift Station No. 7 - Abandoned in 2011 Lift Station No. 8 Lift Station No. 9 Lift Station No. 10 Lift Station No. 11 Lift Station No. 12 Lift Station No. 13 600 Minkler Blvd. - Shops 1105 Andover Pk W (at Minkler Blvd) 550 Minkler Blvd 6790 Todd Blvd - Southcenter South 6830 Fort Dent Way (entrance to Park) 6820 Fort Dent Way (only serves Park) was at 14601 Interurban - replaced by gravity sewer 13359 56th Ave S - Foster Point (new in 2007) 12638 Interurban - Suburban Propane 12218 51st PI S - Allentown (new in 2007) 18799 Southcenter Pkwy (new in 2012) 255 Andover Park W - Key Bank parking lot at mall Future - Tukwila Pkwy & Andover Park W 270 2023- 2028 Capital Improvement Program 9/27/2022 Exhibit D-3 SINGLE FAMILY SURFACE WATER RATES as of September 2022 City ranking CITY 2022 Yearly Rate 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Seattle (Mid 6,000 SF) $ 632.67 Bellevue (1/3 acre) $ 448.65 Sammamish $ 396.00 Tacoma (typical) $ 337.80 Newcastle $ 330.09 Shoreline $ 313.24 King County $ 289.00 Duvall $ 265.80 Mercer Island $ 238.86 Issaquah $ 214.74 Tukwila 2022 $ 204.00 Redmond $ 198.72 Auburn $ 190.56 Renton $ 189.12 Algona $ 186.00 Burien $ 184.94 Lynnwood $ 172.08 Kent $ 161.76 Federal Way $ 153.18 SeaTac $ 149.91 Average $262.86 hitps://tukwilawa-my.sharepolntcom/personal/griffin_ lerner_lukwilawa_gov/Documents/Documents/Utility Rate Surveys Water, Sewer & SSWM 2022 271 ATTACHMENT F City of Tukwila SURFACE WATER ENTERPRISE FUND 2023 - 2028 Analysis in 000's REVENUES 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2022 Estimate 2023 2024 2025 2026 2027 2028 Total Reserved (b)20% of revenue +5% +3% +2% +5% +5% +5% +5% +5% +5% +3% +5% 1,958 Annual Billings (Current) (1) 6,739 6,971 7,021 7,350 7,390 7,760 8,147 8,555 8,983 9,252 9,715 52,411 Other Revenues 71 2 8 50 18 60 65 70 70 75 75 490 Grants/Bond Proceeds ill 310 1,069 1,540 3,109 625 3,944 3,164 8,746 3,495 215 4,666 24,230 Total Revenues 7,120 8,042 8,569 10,509 8,033 11,764 11,376 17,371 12,548 9,542 14,456 77,056 EXPENDITURES Operations & Maintenance 2,823 2,299 2,434 2,262 2,587 2,376 2,485 2,560 2,636 2,715 2,797 15,569 Debt Service (3) 301 300 288 285 285 283 282 22 22 - - 891 Debt Service/Costs for PW Shops 189 235 255 495 495 1,441 971 1,463 1,463 1,463 1,463 8,264 Interfund Utility Tax (4) 10% 676 692 702 740 738 776 815 855 898 925 971 5,241 Engineering Labor(6) 148 673 724 708 836 855 896 997 1,026 1,057 1,089 5,920 Subtotal 4,137 4,199 4,403 4,490 4,941 5,731 5,449 5,897 6,046 6,161 6,320 35,603 SSWM Capital - CIP Program 917 3,433 3,507 7,300 3,051 7,316 6,305 12,995 7,340 1,965 6,673 42,594 Total Expenditures 5,054 7,632 7,910 11,790 7,992 13,047 11,754 18,892 13,386 8,126 12,993 78,197 FUND BALANCE Change in Fund Balance (e) 2,066 410 659 (1,281) 41 (1,283) (377) (1,521) (838) 1,416 1,462 (1,141) Beginning Balance 2,709 4,775 5,185 5,903 5,903 5,944 4,661 4,283 2,762 1,924 3,341 5,944 Ending Balance 4,775 5,185 5,903 4,622 5,944 4,661 4,283 2,762 1,924 3,341 4,803 4,803 Fund Balance: Reserved (b)20% of revenue 1,362 1,395 1,406 1,410 1,482 1,564 1,642 1,725 1,811 1,865 1,958 1,958 Unreserved 3,413 3,790 4,497 3,212 4,462 3,097 2,641 1,037 114 1,475 2,845 2,845 Ending Balance 4,775 5,185 5,903 4,622 5,944 4,661 4,283 2,762 1,924 3,341 4,803 4,803 lal Revenues in excess of (less than) expenditures (b) Annual reserve balance requirement equals 20% of the prior year operating revenues. 272 2023 - 2028 Financial Planning Model XXXVI11 9/27/2022 ATTACHMENT F-1 NOTES TO SURFACE WATER ENTERPRISE FUND 1) Reflects proposed rate increases of 5% in 2023 through 2028, excluding a 3% increase in 2027. We will continue with the annual rate model review to confirm that the proposed Surface Water rate increases are necessary. The National Pollution Discharge Elimination System (NPDES) permit required by the State Department of Ecology is having a significant impact on the Surface Water fund. 2) Potential grants and/or bond revenue. Included is the estimated Department of Ecology grant for NPDES and King County Flood Control District Opportunity grants as well as significant grant funding for the Nelsen Side Channel, the Storm Quality Retrofit Project, S 131st PI Drainage Improvements, the Gilliam Creek Fish Barrier Removal Project and the Chinook Wind Project. 3) Debt schedule includes PWTF loans and the 2006 Allentown Bond. Debt Service includes: Expires 2023 2024 2004 PWTF Cascade View Const. 7/01/24 $ 224,365.58 $ 223,254.86 2004 PWTF Allentown (12%) 7/01/24 37,956.00 37,398.00 2006 Bond Allentown (12%) 12/31/26 21,410.19 21,530.08 Subtotal $283,359.65 $282,182.76 2018 Public Works Shops (23%) 360,185.00 360,596.00 2019 Public Works Shops (23%) 12/31/38 134,427.00 134,350.00 Total $ 777,971.00 $ 777,130.00 4) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water utilities. Gross revenues are currently taxed 10% through December 31, 2027. 5) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds, the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue, exclusive of significant non-operating, non-recurring revenues. 6) Cost of engineering to support capital projects, NPDES, and operation efforts in-house. For 2023 and 2024, Technology staff will continue to charge 22% for the GIS Coordinator and 10% for the Information Systems Project Analyst to assist with the GIS Inventory of the Surface Water fund. The Surface Water Fund is also hiring a GIS Field Technician (split with Sewer) and another NPDES Inspector. Surface Water Enterprise Fund The City's Enterprise Funds account for utility operations that are self - supported through user charges. The utilities are financed and operated like a private business enterprise which requires periodic determination of revenues earned; expenses incurred, and net income for capital maintenance, public policy, management control and accountability. The Surface Water Enterprise Fund accounts for operations and capital improvements for the City's storm drainage and surface water management function. Surface Water projects are required to meet Federal, State and local mandates. The largest contributor to the surface water enterprise fund is the City of Tukwila. 2023 — 2028 Financial Planning Model XXXVI 1 273 CIP Page PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2023 - 2028 SURFACE WATER 412 Fund **Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 79 Annual Small Drainage Program 80 Storm Water Quality Retrofit Program 81 NPDES Program 82 Regional Surface Water Partnerships 83 Green the Green Program 84 Gilliam Creek Fish Barrier Removal 85 Tukwila 205 Levee Certification 86 Nelsen Side Channel 87 Surface Water Comprehensive Plan 88 S 131st PI Drainage Improvements 89 Chinook Wind Public Access 90 Chinook Wind Extension 91 Surface Water GIS Inventory 92 Northwest Gilliam Storm Drainage System 93 Duwamish Rvrbk Stabilization at S 104th St 94 Duwamish Hill Preserve 95 Soils Reclamation/Decant Facility 96 Tukwila Pkwy/Gilliam Creek Outfalls 97 S 146th St Pipe & 35th Ave S Drainage S 143rd Street Storm Drainage System TUC Surface Water Conveyance 900 1,620 60 75 185 600 650 600 165 671 422 150 47 100 150 370 551 0 0 0 0 900 100 60 75 180 650 650 300 0 2,400 0 150 0 840 0 0 0 0 0 0 0 970 970 970 100 2,200 100 60 60 65 75 75 100 105 160 80 8,500 0 0 650 650 650 1,825 0 0 0 0 0 0 0 0 0 0 0 50 1,060 0 0 0 0 0 0 0 0 200 0 600 0 0 0 1,550 0 60 415 0 0 0 0 0 0 0 0 0 0 970 100 65 100 188 0 650 0 0 0 0 0 0 0 0 4,600 0 0 0 0 0 5,680 4,220 370 500 898 9,750 3,900 2,725 165 3,071 422 1,410 47 940 350 5,570 2,101 475 0 0 0 0 3,095 150 87 319 8,050 900 1,932 0 1,960 126 650 0 0 0 5,000 1,468 673 115 65 100 200 0 0 0 400 0 0 0 0 1,100 6,700 1,375 0 0 0 1,066 0 1,096 0 541 Grand Total 7,316 6,305 12,995 7,340 1,965 6,673 42,594 23,737 13,431 Changes from 2021 to 2023 CIP: Additions Duwamish Hill Preserve Phase!!! Duwamish Rvrbk Stabilization at S 104th St Chinook Wind Extension Consolidated multiple items into Regional Partnerships Deletions Riverton Creek Flap Gate Removal East Marginal Wy S Stormwater Outfalls ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2028 can be found in the City's website under Public Works Capital Improvement Program. Surface Water Lift Station Locations Storm Lift Station No. 15 Storm Lift Station No. 16 Storm Lift Station No. 17 Storm Lift Station No. 18 Storm Lift Station No. 19 5910 S 180th St - Mizuki Grill 7420 S 180th St (underpass) 530 Strander Blvd - Bicentennial Park 4225 S 122nd St - Allentown Fort Dent Park (Parks Dept.) 274 2023 - 2028 Capital Improvement Program 9/27/2022 Transportation & Infrastructure Services Committee Minutes October3, 2022 Committee Recommendation Unanimous approval. D. Consultant Agreement: Stormwater Quality Retrofit Program Staff is seeking Council approval of a contract with KPG Psomas, Inc. in the amount of $198,827.00 for design and construction management services for the program. Committee Recommendation Unanimous approval. Forward to October 17, 2022 Regular Consent Agenda. E. Franchise Agreement: King County Water District No. 125 Staff is seeking Council approval of an ordinance establishing a Franchise Agreement with the District fora 15 -year term. Committee Recommendation Unanimous approval. Forward to October 10, 2022 Committee of the Whole. F. Proposed 2023-2024 Budget: Utility Funds (401, 402, 412) Staff presented the proposed budget and capital projects for the water, sewer, & surface water funds. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. G. Utility Rates Staff presented the proposed rates for 2023-2024. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. Miscellaneous Committee members and staff discussed King County's Via to Transit Program. Chair Kruller asked for a future agenda item around this topic. The meeting adjourned at 6:55 p.m. Committee Chair Approval Minutes by LH 275 276 COUNCIL AGENDA SYNOPSIS 277 Initials ITEM 1V0. Meeting Date Prepared by M�or'.r revieav Council review (1.1..r:‘ 10/10/22 DR 5.F. 190E ITEM INFORMATION STAFF SPONSOR: DAVID ROSEN ORIGINAL AGENDA DATE: 10/10/22 AGENDA ITEM TITLE Proposed 2023-2024 Biennial Budget - Land Acquistion, Recreation, and Park Development CATEGORY Mtg Discussion Date 10/10/22 ❑ Motion Mtg Date Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Adnrin Svcs ❑ DCD ❑ Finance ❑ Fire PCR ❑ Police ❑ PIE SPONSOR'S Parks & Recreation staff are presenting the proposed 23-24 biennium budget for the Land SUMMARY Acquistion, Recreation, and Park Development (301) Fund. This budget includes all parks capital expenditures for the biennium. Both the Community Services & Safety Committee and the Committee of the Whole are being asked to review the proposed budget and provide staff with desired and/or recommended changes. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ LTAC ❑ DATE: 10/10/2022 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dee. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Department of Parks & Recreation COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: REET1 & 2, KC PARKS LEVY, PARK IMPACT FEES, 1% FOR ART TRANSFERS, INTEREST, FUND BALANCE Comments: Fund Balance is via KC Parks Levy or REET Funds that went unused in previous fiscal years MTG. DATE RECORD OF COUNCIL ACTION 10/10/22 MTG. DATE ATTACHMENTS 10/10/22 Community Services & Safety Committee Informational Memorandum dated October 4, 2022 23/24 Biennium Budget Book Section for 301 Fund Capital Improvement Program 301 Fund for 2023-2028 PowerPoint Presentation 277 278 �J�� ILA kqs City of Tukwila Allan Ekberg, Mayor Parks & Recreation Department - Peter Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Peter Mayer, Parks & Recreation Interim Director BY: David Rosen, Parks & Recreation Fiscal Analyst DATE: October 4, 2022 SUBJECT: Proposed 23-24 Budget: Land Acquisition, Recreation, and Park Development BACKGROUND Staff has prepared the Land Acquisition, Recreation, and Park Development (301) Fund budget for council consideration. The 301 Fund is used exclusively for acquisition and development of facilities and assets within the parks system. The 301 Fund's main inflow sources include Real Estate Excise Tax (REET) 1, King County Parks Levy Funds (The current levy lasts through the end of FY25), Park Impact Fees, Interest Revenue generated via the fund's balance, and 1% for Arts transfers from other funds within the city. Leveraging of these inflows and current fund balance may allow for the securing of additional revenue via local, state, and federal grants as well as increased emphasis on securing donors and establishing philanthropic opportunities. The 301 Fund's main outflows include purchases of capital assets as well as other supplies and services needed to install and maintain said assets as well as services related to installations of art throughout the parks and trail system. TMC 2.30.060 created the Municipal Arts Fund within the city, the Fund is captured within this budget. DISCUSSION The 301 Fund is estimated to receive approximately $941,000 in total revenue over the next biennium. Fund expenditures are currently estimated at $1.85M. This represents a spenddown of the fund balance of approximately $1.17M. This fund balance comes from past REET 1 funds as well as past King County Levy funds that are eligible to be used for park and trail capital projects and improvements. FINANCIAL IMPACT The 301 Fund does receive any general fund support. Financial impact of approving the 301 Fund budget as presented does not create any general fund inflows or outflows in the 2023-2024 biennium. RECOMMENDATION Staff is seeking approval from the Community Services & Safety Committee to forward the Land Acquisition, Recreation, and Park Development (301) Fund section of the 2023-2024 Biennial Budget to the October 10, 2022 Committee of the Whole. ATTACHMENTS A --- Proposed 23-24 Biennial Budget for 301 Fund B --- Proposed 23-28 CIP Sheets for 301 Fund Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 279 280 DEPARTMENT: N/A FUND: Land Acquisition, Rec., and Park Dev. RESPONSIBLE MANAGER: Pete Mayer Description FUND NUMBER: 301 POSITION: Interim Parks & Recreation Director The Land Acquisition, Recreation, and Park Development fund supports the Parks and Recreation Department's six-year capital improvement plan (CIP) that addresses construction, repair, maintenance and acquisition of parks, trails, recreation, and open space properties. Projects include planning, permitting, engineering, renovation, replacement and construction of park and recreation facilities and acquisition of park and open space lands. General government projects are in fund 303. Funding sources include a variety of sources including a one-quarter real estate excise tax (REET), park impact fees (PIF), 1% Municipal Arts Fund, King County Parks levy allocations, local, state, and federal grants, and other miscellaneous sources. The CIP includes both secured funding, as well as funding that has not yet been secured, assuming successful obtainment of grants. 2021-2022 Accomplishments ♦ Joe Duffie Tree dedication. Strategic Goals 1 & 5 ♦ Foster Golf course safety and security bollards. Strategic Goals 1 & 5 ♦ Completed Tukwila Park gazebo replacement. Strategic Goals 1 & 5 ♦ Completed tennis court renovations at Tukwila and Crystal Springs Parks. Strategic Goals 1 & 5 ♦ Completed parking lot overlay at Foster park. Strategic Goals 1 & 5 ♦ Completed road mural installation at Christiansen Road and Baker Boulevard, utility box art wrap program and park mural program painting utilizing 1% for Arts Funds. Strategic Goals 1 & 5 2023-2024 Outcome Goals ♦ Implement recommendations from the 2012 City Strategic Plan- amended 2018, Tukwila's Comprehensive Plan, 2020 Parks, Recreation and Open Space Plan, the 2012 Urban Tree Canopy Assessment, 2019 Older Adults Recreational Service Needs Assessment, 2018 Public Arts & Culture Master Plan and 2017 Green Tukwila 20 -Year Stewardship Plan and other applicable local, regional, and state plans. ♦ Engage in more routine park, open space, and trail master planning initiatives to inform a more aggressive master plan implementation program. ♦ Leverage current revenues with external funding sources to bolster scope, scale, and quantity of park improvements. ♦ Conduct an ADA Transition Plan self-assessment to guide ongoing accessibility improvements. ♦ Expand access and neighborhood connectivity through improved local and regional trails and water access opportunities. ♦ Rehabilitate and expand play spaces, playgrounds, spray parks, skate parks, sport courts and ballfields. ♦ Enhance user experience through park safety and security improvements. ♦ Restore riparian habitat, improve urban forest canopy, better control invasive species, improve flood control and enhance water quality. 281 ♦ Facilitate renovation and rehabilitation of critical park infrastructure and assets to extend life cycle and lower operating and maintenance costs. ♦ Secure, improve and increase access to undeveloped properties, including 116th open space and 140th Street and 42nd Avenue. 2023-2024 Indicators of Success ♦ Increased monetary investment in renovating, rehabilitating, repairing, and improving public park and recreation assets. ♦ Increased volume of grant applications and grants awarded. ♦ Increase grant amounts awarded and philanthropic partnerships. ♦ Secure grant matches through a combination of in-kind support, donated cash, labor, materials, and equipment and other grants. Program Change Discussion Significant increases in investments supporting the rehabilitation and improvement of parks, recreation facilities, trails and open space are forecasted over the six-year CIP period. In addition to appropriating dedicated REET funds for parks, the Department will be more aggressively pursuing local, regional, state, and federal grants and developing philanthropic and planned giving initiatives to leverage secured sources of funding. The Department is updating its approach to capital improvement planning focusing on projects that 1) renovate and replace park furnishings and assets, including preserving green infrastructure; 2) address safety and security improvements and emergency repair needs; 3) increase neighborhood and regional connectivity through improved trail and water access opportunities; 4) dedicate resources for future park, recreation and open space planning and acquisition, including planning, design and engineering. 282 Department Detail Budget by Revenue & Expenditure Summary Land Acquisition, Recreation, and Park Improvement Projects Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 0.0% Art Projects 28,254 80,318 10,280 50,000 64,250 31,000 Excess Property Tax Levy $ 309,197 $ 159,442 $ 171,247 $ 304,000 $ 165,000 $ 165,000 -45.7% 0.0% Investment Earnings 8,175 2,128 4,000 5,000 8,000 8,000 60.0% 0.0% Total Operating Revenue 317,372 161,570 175,247 309,000 173,000 173,000 -44.0% 0.0% Capital Project Revenue 0.0% Park Improvements 150,332 153,941 192,414 405,000 742,000 958,000 Real Estate Excise Tax (REET) 2,250 949,149 597,301 - 150,000 150,000 0.0% 0.0% Grant Revenues 6,700 - - - - - 0.0% 0.0% Park Impact Fees 302,750 43,780 325,000 101,000 100,000 100,000 -1.0% 0.0% Total Capital Project Revenue 311,700 992,930 922,301 101,000 250,000 250,000 147.5% 0.0% Transfers In 231,506 518,550 72,290 72,290 64,250 31,000 -11.1% -51.8% Total Operating Revenue 860,578 1,673,050 1,169,838 482,290 487,250 454,000 1.0% -6.8% Projects AiR's river 7,996 18,033 9,471 - - - 0.0% 0.0% Art Projects 28,254 80,318 10,280 50,000 64,250 31,000 28.5% -51.8% Star Nursery Acquisition 8,933 23,744 - - - - 0.0% 0.0% Parks, Rec., & Open Space Plan 61,943 - -- - - 0.0% 0.0% Duwamish Hill Preserve - 176 1,500 - - - 0.0% 0.0% Park Improvements 150,332 153,941 192,414 405,000 742,000 958,000 83.2% 29.1% Tukwila South Trail 11,232 - - - - - 0.0% 0.0% Open Space Improvements - - - - - 100,000 0.0% 0.0% Tukwila Pond 2,782 40,489 11,885 - - - 0.0% 0.0% Parks Maintenance - 76,298 40,033 - - - 0.0% 0.0% Park Acquisition - 1,990 - - - 15,000 0.0% 0.0% Homeless Camp Clean Up - - 16,354 - - - 0.0% 0.0% Multipurpose Trails - - 32,560 50,000 125,000 75,000 150.0% -40.0% Total Projects 271,472 394,989 314,497 505,000 931,250 1,179,000 84.4% 26.6% Transfers Out - 149,495 - - - - 0.0% 0.0% Total Expenses 271,472 544,484 314497 505000 931,250 1,179,000 84.4% 26.6% Beginning Fund Balance 1,178,173 1,767,280 2,895,845 2,895,845 3,751,186 3,307,186 29.5% -11.8% Change in Fund Balance 589,106 1,128,565 855,341 (22,710) (444,000) (725,000) 1855.1% 63.3% Ending Fund Balance $ 1,767,280 $ 2,895,845 $ 3,751,186 $ 2,873,135 $ 3,307,186 $ 2,582,186 15.1% -21.9% 283 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues Salaries $ 2,260 $ 7,789 $ - $ - $ - $ - PR301800-311137 Excess Property Tax Levy -Parks $ 309,197 $ 159,442 $ 171,247 $ 304,000 $ 165,000 $ 165,000 PR301800-318340 REET 1 - First Quarter Percent 2,250 949,149 597,301 - 150,000 150,000 PR301800-361110 Investment Interest 8,175 2,128 4,000 5,000 8,000 8,000 Total Operating Revenues Industrial Insurance 319,622 1,110,719 772,548 309,000 323,000 323,000 PR301800-337733 Duwamish River Habitat Coord 6,700 - - - - - PR301800-345851 Park Impact Fees 302,750 43,780 325,000 101,000 100,000 100,000 Total Capital Project Revenues 309,450 43,780 325,000 101,000 100,000 100,000 PR301800-730104 Transfer In from 104 190,106 485,000 - - - - PR301801-730195 Transfer In for 1% Arts 41,400 33,550 72,290 72,290 64,250 31,000 Non -Operating Revenues PR301800-535002 231,506 518,550 72,290 72,290 64,250 31,000 - - PR301801-531003 Operating Supplies (17,941) 10,739 - - Total Revenues Total Supplies $ 860,578 $ 1,673,050 $ 1,169,838 $ 482,290 $ 487,250 $ 454,000 Expenditures GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR301800-511000 Salaries $ 2,260 $ 7,789 $ - $ - $ - $ - Total Salaries & Wages 2,260 7,789 - - - - PR301800-521000 FICA 173 589 - - - - PR301800-523000 PERS 291 867 - - - - PR301800-524000 Industrial Insurance 56 5 - - - - PR301800-525000 Medical, Dental, Life, Optical - 36 - - - - Total Personnel Benefits 520 1,496 - - - - PR301800-531003 Operating Supplies 8,226 1,505 - - - - PR301800-532001 Repair Supplies - 8,337 - - - - PR301800-532002 Maintenance Supplies 1,550 - - - - - PR301800-535002 Power Tools 7,499 - - - - - PR301801-531003 Operating Supplies (17,941) 10,739 - - - - Total Supplies (666) 20,582 - - - - 284 Expenditures (cont.) GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR301800-541000 Professional Services 211,447 44,204 - - - - PR301800-541006 Consulting Services - 50,784 - - - - PR301800-541007 Contracted Services 3,056 107,784 91,900 - 867,000 1,148,000 PR301800-541010 Inspection Services & Permits - 976 - - - - PR301800-541012 Translation & Interpretation - 396 - - - - PR301800-545004 Equipment Rental - 1,778 - - - - PR301800-547000 General Utilities - 176 - - - - PR301800-548001 Repair services - 1,258 - - - - PR301800-548002 Maintenance Services - 120,265 - - - - PR301800-548003 Irrigation Maint Service 663 - - - - - PR301800-548005 Tree/Landscape Maintenance - 11,979 - - - - PR301800-548008 Non -Capital Improvements - - - - - - PR301800-549000 Miscellaneous Expenses - 1,990 - - - - PR301800C-541000 Professional Services (1,690) - - 79,000 - - PR301800C-541006 Consulting Services 1,690 - - - - - PR301800C-547000 General Utilities - - 1,500 - - - PR301800C-548008 Non -Capital Improvements - - 3,500 - - - PR301801-541000 Professional Services - 1,500 1,500 - - - PR301801-541006 Consulting Services - 5,500 8,250 - - - PR301801-541007 Contracted Services (19,077) - 5,000 - 64,250 31,000 PR301801-548000 Repair & Maint Services 73,269 16,533 - - - - Total Services & Passthrough Pmts 269,358 365,123 111,650 79,000 931,250 1,179,000 PR301800C-563000 Other Improvements- - 76,339 - - PR301800C-564000 Machinery & Equipment- - 108,947 - - - PR301800C-565000 Construction Projects - - 17,561 426,000 - - Total Capital Expenditures - - 202,847 426,000 - - PR301800-750104 Transfer Out to 104 - 74,748 - - - - PR301800-750305 Transfer Out to 305 - 74,748 - - - - Total Transfers Out - 149,495 - - - - Total Expenditures $ 271,472 $ 544,485 $ 314,497 $ 505,000 $ 931,250 $ 1,179,000 285 TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Proposed 2023-24 Biennial Budget: Land Acquisition, Recreation, and Park Development Fund (301) TUKWILA PARKS & RECREATION GOOD HEALTHY FUN IThe Land Acquisition, Recreation, and Park Development Fund is used for acquisition of land, development of land, and construction of parks facilities. Background • Diverse funding sources including Real Estate Excise Tax (REET) 1 & 2, King County Parks Levy funds, Park Impact Fees, Local and State grants, 1% for Arts Fund • Supports the planning, acquisition, design, and construction of parks, trails, facilities, public art and the conservation of open space properties. • Primary method and source of funding of capital repair, improvement, rehabilitation and replacement of park and recreation assets. TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Current Operations Operational Highlights of the 301 Fund include: • Investments significantly limited in 2021-22 due to funding allocations • Primary focus on safety/security investments, parking lot and trail resurfacing, sport court rehabilitation and preliminary phase of park furnishing replacement TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Key Themes of 2023-2024 Budget • Refurbishment and rehabilitation of current park, trail, and open space assets- focus on maintaining and enhancing safety, security, connectivity, and accessibility. • Bolster community-based park master planning applying equity tools and strategies; begin phased implementation. • Leveraging a greater city investment with local and state grants • Explore new and expanded capital funding opportunities with philanthropic partners """ TUKWILA_ PARKS & RECREATION Key Items in Progress for the 301 Fund include: GOOD HEALTHY FUN • Restructuring of the 6 -year CIP (2023-2028 in the next version) to better communicate department goals for greater capital investment and better position for grant eligibility • Creating a more integrated capital asset and art installation inventory and condition assessment throughout the city to better inform both day-to-day maintenance as well as capital investment needs and priorities • Assessing interlocal agreements with Tukwila and Highline School Districts, King County DNR -Parks and other partners to clarify capital asset management responsibilities and identify opportunities for greater partnership TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Questions? COUNCIL AGENDA SYNOPSIS 307 Initials ITEM 1V0. MeetingDate Prepared byDR M�or'.r revieav Council revien � (!k‘ 10/10/22 \ 5.G. 1908 ITEM INFORMATION STAFF SPONSOR: TIFFANY JOHNSON ORIGINAL AGENDA DATE: 10/10/22 AGENDA ITEM TITLE Proposed 2023-2024 Biennial Budget - Foster Golf Course CATEGORY Mtg Discussion Date 10/10/22 ❑ Motion Mtg Date Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Adm in Svcs ❑ PCD ❑ Finance ❑ Fire PCR ❑ Police ❑ PIF SPONSOR'S Parks & Recreation staff are presenting the proposed 23-24 biennium budget for the Foster SUMMARY Golf Links (411) Fund. This budget includes both operating and capital expenditures for the biennium. Both the Community Services & Safety Committee and the Committee of the Whole are being asked to review the proposed budget and provide staff with desired and/or recommended changes. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ LTAC ❑ DATE: 10/10/2022 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dee. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Department of Parks & Recreation COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $600,000 $600,000 $600,000 Fund Source: FUND REVENUE VIA GREEN FEES, RESALE REVENUE, CONCESSION PROCEEDS, ETC. Comments: Expenditure shown above represents General Fund transfer of $300,000 per FY to 411 Fund MTG. DATE RECORD OF COUNCIL ACTION 10/10/22 MTG. DATE ATTACHMENTS 10/10/22 Community Services & Safety Committee Informational Memorandum dated October 4, 2022 23/24 Biennium Budget Book Section for 411 Fund PowerPoint Presentation 307 308 City of Tukwila Allan Ekberg, Mayor Parks & Recreation Department - Peter Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Peter Mayer, Parks & Recreation Interim Director BY: David Rosen, Parks & Recreation Fiscal Analyst DATE: October 4, 2022 SUBJECT: Proposed 23-24 Budget: Foster Golf Links BACKGROUND Staff has prepared the Foster Golf Links (411) Fund budget for council consideration. The 411 Fund is an enterprise fund that encapsulates operating and capital expenditures for the Foster Golf Links (FGL) course located at 13500 Interurban Ave within the city. The 18 -hole course has been owned by the city since the late 1970s. Rounds usage from 2017-2021 averaged about 53,100 rounds of play per year. Rounds usage FY22 YTD is currently about 51,900 and is expected to be at least 57,000 by year's end. The 411 Fund's main inflows include Green Fees, Power Cart & Club Rentals, Merchandise and Snack Sales, Concession Revenues via our Concessionaire on site, Interest Revenue generated via the fund's balance, and transfer -in from the General Fund. The 411 Fund's main outflows include salaries and benefits for operations and pro shop staff, water and surface water for course maintenance, purchase of resale goods, fuel for cart and equipment usage, the fund's indirect cost allocation, and capital purchases of new equipment, course improvements, and clubhouse improvements. DISCUSSION The 411 Fund is estimated to receive approximately $4.59M in total revenue over the next biennium. Total expenditures are currently estimated at $4.75M, this includes capital expenditures estimated at $665,000 across the biennium. Fund balance reduction across the biennium is expected to be approximately $165,000 by end of FY24. FINANCIAL IMPACT The 411 Fund currently receives $300,000 from the General Fund via interfund transfer each fiscal year. Also, the budget as presented calls for indirect cost allocation payments back to the general fund totaling $449,583 across the biennium. Therefore, the financial impact of approving the 411 Fund budget as presented creates a net general fund outflow of about $150,000 across the biennium. RECOMMENDATION Staff is seeking approval from the Committee to forward the Foster Golf Links (411) Fund section of the 2023-2024 Biennial Budget to the October 10, 2022 Committee of the Whole. ATTACHMENTS A --- Proposed 23-24 Biennial Budget for 411 Fund B --- 411 Budget PowerPoint Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 309 310 DEPARTMENT: Parks & Recreation FUND: Golf Course RESPONSIBLE MANAGER: Pete Mayer Description FUND NUMBER: 411 POSITION: Interim Parks & Recreation Director The mission of Foster Golf Links (FGL) is to provide a quality golfing experience for those that live, work, and play in Tukwila. The golf course is operated as an enterprise fund with revenues covering all maintenance, pro shop services, and capital costs. 2021-2022 Accomplishments ♦ Increased number of rounds of play in 2021 to 64,203. Strategic Goals 2, 3, & 5. PROS Plan Goals 3 & 4. ♦ Fully updated and relaunched the Foster Golf Links website. Strategic Goals 2, 3, 4, & 5. PROS Plan Goals 4, 5, & 6. ♦ Successfully integrated financial reporting of Foster Golf Links operations with new Finance Enterprise system deployed in 2022. Strategic Goal 4. ♦ Reintroduced the lessons program to our services offerings at the golf course. Strategic Goal 3, 4, & 5. PROS Plan Goals 4, 5, & 6. ♦ Repainted the Foster Golf Links clubhouse. PROS Plan Goal 4. 2023-2024 Outcome Goals ♦ Maintain rounds of play greater than 47,000. Strategic Goals 3, 4, & 5. PROS Plan Goals 4, 5, & 6. ♦ Continue with Cart Replacement Plan to reduce downtime and repairs on older carts. Strategic Goal 4. PROS Plan Goals 3 & 5. ♦ Maintain up to date merchandise in the golf shop. Strategic Goals 3 & 4. PROS Plan Goals 5 & 6. ♦ Develop and utilize Key Performance Indicators in day-to-day and long-term golf course operations. Strategic Goal 4. PROS Plan Goal 6. ♦ Perform Deep Tine Aerification and top dressing to increase playability of course during the shoulder months. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. ♦ Implement divot repair program through partnership with Men's and Ladies Club. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. ♦ Perform capital improvements at the course for playability and sustainability. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. ♦ Continue to employ player engagement through marketing and clinics. Strategic Goals 2, 3, & 4. PROS Plan Goals 2, 3, 4, & 5. ♦ Reduce chemical and fertilizer expenditures through turf management and watering practices. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. 311 2023-2024 Indicators of Success • Maintaining rounds of play above 47,000 per year. • Attract new customers while retaining current customer base. • Employees receive better knowledge of equipment in use and products/services being offered. • Employees provide better customer service. • Better drainage on course, reduced soft spots, and healthier turf Program Descriptions The following programs are budgeted in the Golf Fund: PROGRAM NAME PROGRAM DESCRIPTION Projects & Capital Impr Mgmnt Planning and executing community infrastructure investment Administration General functions for standard operations of the department, including purchasing, timecards, budget development and oversight, culture, and internal communications, recruiting and hiring, employee supervision and performance evaluations. Communications & Community Engagement Fosters more inclusive public participation and relationship building. Professional Development & Training Development of operational and strategic knowledge and skills to support staff development and better outcomes for the community and organization. Boards/Commissions/ Committees Staffing, participating and other support for the successful development and administration of Board and Commission recruitment, trainings, and meetings. Also includes assisting with appointments and monitoring terms of appointment and training requirements. Receive applications and compiles memo for Mayor, schedule interviews, as requested, maintains a roster with all appointees and expiration dates, send memos for approved appointment for city council agenda, issue press releases, send thank you, regrets and/or congratulations letters to residents Course Maintenance Execute maintenance tasks on PGA -rated Foster Golf Links, including maintenance of cart paths, course accessories, irrigation, landscape, sand bunkers, set course, turf, and equipment necessary to care for the course Golf Maint Operations Admin General functions for standard operations of the golf course operations department at Foster Golf Links, including purchasing, timecards, budget development and oversight, culture, and internal communications, recruiting and hiring, employee supervision and performance evaluations. Pro Shop Operations Customer service, lessons and tournaments, management of play, and retail operations at Foster Golf Links Risk Management Maintain adequate insurance coverage for liabilities, property, and employee errors & omissions. Review claims and file reports as needed Clubhouse Maintenance Facility maintenance at Foster Golf Links Clubhouse Fleet Management Maintenance of all carts, vehicles, and equipment necessary for golf course operations 312 Program Change Discussion The current Foster Golf Links (411) Fund budget reflects maintenance of current staffing levels and service provision to both our customers and the course itself. The present FGL Pro Shop staffing model presents challenges in providing continuous and sufficient coverage for peak periods. Other options and alternatives will be explored in 2023-24 to provide more consistent, flexible, and sustainable staffing and ensure necessary expertise during operational hours. The department will be developing a new business plan to inform and guide operations of FGL, leveraging key performance indicators developed in Q3 2022. The budget also reflects our department's continuous efforts to preserve and enhance a key capital asset the City possesses in Foster Golf Links via course and clubhouse improvements as well as maintaining and acquiring the proper equipment for efficient day-to-day operations. Increases in budget reflect sustained inflationary pressure in key operational inputs such as fuel for carts and equipment as well as chemicals and fertilizers for course maintenance. These same inflationary pressures also result in higher labor costs via collective bargaining terms and negotiations. Department staff strive to optimize revenue sources via marketing and sponsorships, communication with our concessionaire on site, collaboration with our POS system provider to optimize course utilization and continue to search for new and innovative methods of creating sustainable revenue sources for course operations and capital needs. Description Tier Legally Required (Y/N) Type of Program FTE Allocation 2023 Budget Allocation 2024 Budget %Change 9e 2023-2024 Projects & Capital Impr Mgmnt 1 N - Best Practice Community 0.270 40,262 0.270 42,381 5.26% 1 - Total 0.270 40,262 0.270 42,381 5.26% Administration 2 Y - Federal/State Governance 0.575 296,730 0.525 306,933 3.44% Communications & Cmmnty Engmnt 2 N - Best Practice Community 0.100 13,122 0.100 15,037 14.59% 2 - Total 0.675 309,852 0.625 321,970 3.91% Professional Dev & Training 3 Y - Ordinance/Resolution Governance 0.103 15,605 0.103 16,465 5.51% Boards/Commissions/Committees 3 Y - Federal/State Governance 0.020 2,823 0.020 2,952 4.55% Course Maintenance 3 N - Best Practice Community 4.808 986,645 4.808 991,922 0.53% Golf Maint Operations Admin 3 N - Best Practice Community 0.112 54,875 0.100 55,594 1.31% Pro Shop Operations 3 N - No Mandate Community 3.612 593,850 3.674 646,246 Risk Management 3 Y - Federal/State Governance - 29,000 - 30,450 5.00% 3 - Total 8.655 1,682,799 8.705 1,743,629 3.61% Clubhouse Maintenance 4 N - Best Practice Community - 20,000 - 20,000 - Fleet Management 4 N - Best Practice Governance 0.900 259,958 0.900 313,045 20.42% 4 -Total 0.900 279,958 0.900 333,045 18.96% Grand Total 10.500 2,312,871 10.500 2,441,024 5.54% 313 Tier 1 $40 . $42 Tier 2 Tier 3 Tier 4 Programs by Tier $310 $322 $280 $333 $1,683 $1,744 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 $2,000 Thousands 2023 Budget ■ 2024 Budget Cart Replacement Program To provide a consistent and quality golfing experience for the customer, Foster Golf Links has included funding in the budget for the purchase of EZGO golf carts. The purchase of EZGO golf carts supports the cart replacement program which was restarted in 2019. The program ensures the service lives of our aging fleet of carts does not exceed nine years and reduces excessive maintenance cost. The budget includes EZGO cart purchases as follows: Year Equipment Price 2023 7 EZGO Carts $35,000 2024 7 EZGO Carts $35,000 Total $70,000 As part of the purchase in 2023, seven of the oldest carts will be traded -in, seven carts will also be traded - in for the 2024 purchase as well. 314 Fleet Program (Maintenance Equipment) In 2020 Foster Golf Links maintenance assumed responsibility for the management of fleet program to allow for replacement of equipment on an as needed basis via a one in one out methodology. Equipment is evaluated annually for life expectancy based on condition and need for repairs. The fleet plan in the next biennium calls for: Year Equipment Price 2023 Utility Cart $12,000 2023 Mower $53,000 2024 Top Dresser $60,000 2024 Spray Tank $50,000 Total $175,000 Course Capital Program To maintain course conditions and playability, customer experience and satisfaction, and ecological conditions and benefits, the golf course requires day-to-day maintenance as well as long-term capital investment. Without proper capital investment, Foster Golf Links risks potentially lower customer satisfaction and loss of market share to neighboring courses and other competing amenities. Course operations staff evaluate the course to guide capital investment decisions. The course capital program in the next biennium calls for: Year Project Price 2023 Hole 1 Improvements $160,000 2024 Hole 7 Improvements $120,000 Total $280,000 Clubhouse Capital Program To maintain customer experience and satisfaction the Foster Golf Links clubhouse also requires both day-to-day maintenance as well as long-term capital investments to be made. Department staff, including those working both in the Pro Shop and in Course Maintenance evaluate capital needs of the clubhouse to guide capital investment decisions. The clubhouse capital program in the next biennium calls for: Year Project Price 2023 HVAC Unit Replacement $20,000 2024 HVAC Unit Replacement $20,000 Total $40,000 315 Budget by Revenue & Expense Summary FOSTER GOLF COURSE Operating Expenses Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 7.9% Benefits 326,433 340,420 354,203 352,212 372,040 388,041 Gambling & Excise Taxes $ 1,925 $ 2,895 $ 3,000 $ 3,000 $ 3,000 $ 3,000 0.0% 0.0% Greens Fees 1,390,801 1,652,121 1,410,000 1,052,000 1,412,500 1,412,500 34.3% 0.0% Grant Revenues 5,446 - -- 126,704 - - 0.0% 0.0% General Govemment Revenue 143,192 184,398 148,000 130,000 145,000 145,000 11.5% 0.0% Culture and Recreation Fees 493 515 2,500 1,000 2,000 2,000 100.0% 0.0% Other Income 23,911 435 11,500 20,000 10,000 10,000 -50.0% 0.0% Investment Eamings 3,477 943 1,870 1,000 2,000 2,000 100.0% 0.0% Rent & Concessions 342,557 427,601 415,000 343,000 420,000 420,000 22.4% 0.0% Transfers In 511,724 300,000 300,000 300,000 300,000 300,000 0.0% 0.0% Total Operating Revenue 2,423,525 2,568,908 2,291,870 1,850,000 2,294,500 2,294,500 24.0% 0.0% Operating Expenses Salaries & Wages 603,974 787,050 781,406 789,525 931,642 1,004,860 18.0% 7.9% Benefits 326,433 340,420 354,203 352,212 372,040 388,041 5.6% 4.3% Supplies 14,847 25,682 5,123 21,500 4,250 4,463 -80.2% 5.0% Repair& Maintenance Supplies 82,593 102,205 80,055 56,000 83,500 87,675 49.1% 5.0% Resale Supplies 105,491 126,704 122,000 73,000 96,500 101,325 32.2% 5.0% Small Tools 5,935 78,805 1,500 42,500 4,500 4,700 -89.4% 4.4% Technology Supplies - 1,010 -- - - 0.0% 0.0% Fleet Supplies 28,926 40,107 36,223 32,000 36,000 37,800 12.5% 5.0% Professional Services 32,570 54,098 26,362 23,876 32,575 34,204 36.4% 5.0% Communications 8,417 5,520 7,079 5,600 4,900 5,145 -12.5% 5.0% Professional Development 1,998 1,519 1,901 500 1,935 2,032 287.0% 5.0% Advertising 11,641 11,186 282 5,000 5,000 5,250 0.0% 5.0% Rentals 31,036 33,574 35,313 37,500 39,000 40,950 4.0% 5.0% Technology Services 7,931 - 1,913 - 4,000 4,200 0.0% 5.0% Utilities 59,684 79,220 95,700 71,700 82,700 86,835 15.3% 5.0% Repairs & Maintenance Services 59,643 105,414 43,792 81,800 34,500 36,225 -57.8% 5.0% Other Expenses 66,708 75,957 28,000 38,500 30,520 32,046 -20.7% 5.0% Other Capital Improvements - - - 50,000 230,000 190,000 360.0% -17.4% Machinery & Equipment 109,484 234,871 758 - 100,000 145,000 0.0% 45.0% Transfers Out 500 500 500 500 - - -100.0% 0.0% Total Operating Expenses 1,557,812 2,103,844 1,622,111 1,681,713 2,093,562 2,210,750 24.5% 5.6% Indirect Cost Allocation 196,512 206,798 208,866 208,866 219,309 230,274 5.0% 5.0% Total Non Operating Expenses 196,512 206,798 208,866 208,866 219,309 230,274 5.0% 5.0% Total Expenses 1,754,324 2,310,642 1,830,977 1,890,579 2,312,871 2,441,024 22.3% 5.5% Beginning Fund Balance 116,682 785,884 1,044,149 1,044,149 1,505,043 1,486,672 44.1% -1.2% Change in Fund Balance 669,201 258,265 460,893 (40,579) (18,371) (146,524) -54.7% 697.6% Ending Fund Balance $ 785,884 $ 1,044,149 $ 1,505,043 $ 1,003,570 $ 1,486,672 $ 1,340,148 48.1% -9.9% 316 Salary and Benefit Details Foster Golf Course Position Description 2022 FTE 2023 FTE 2023 Budget Salaries Benefits 2024 FTE 2024 Budget Salaries Benefits Head Golf Professional 1 1 $ 99,504 $ 31,714 1 $ 115,464 $ 34,905 Golf Maintenance Supervisor 1 1 100,584 50,406 1 105,972 51,653 Lead Maintenance Specialist 1 1 95,244 36,107 1 100,272 37,281 Fleet Technician 1 1 87,048 47,905 1 92,652 49,175 Parks & Recreation Analyst 0 0.25 28,690 8,137 0.25 31,407 8,691 Admin Support Technician 2.5 2.5 171,650 74,849 2.5 184,551 77,502 Maintenance Specialist 2.25 3.25 222,578 90,669 3.25 244,506 95,413 Golf Shop Assistant 0 0.5 29,644 6,874 0.5 33,336 7,657 Extra Labor 95,000 23,056 95,000 23,439 Overtime 1,700 323 1,700 325 Clothing Allowance 2,000 2,000 Department Total 8.75 10.5 $ 931,642 $ 372,040 10.5 $ 1,004,860 $ 388,041 317 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PR411680-317200 Leasehold Excise Tax $ 1,925 $ 2,895 $ 3,000 $ 3,000 $ - $ - PR411680-333219 Dept Of Treasury -Cares Act 5,446 - - - - - PR411680-347301 Green Fees 1,384,845 1,642,160 1,400,000 1,049,000 - - PR411680-347302 Golf Tournament Fees 5,956 9,961 10,000 3,000 - - PR411680-347620 Golf Instruction 493 515 2,500 1,000 - - PR411680-361110 Investment Interest 3,477 943 1,870 1,000 - - PR411680-362100 Equipment Rents (Short -Term) 12,923 23,723 20,000 20,000 - - PR411680-362101 Power Cart Rentals 265,793 307,267 - 195,000 - - PR411680-362102 Power Cart Replacement fee 14,728 22,758 - 18,000 - - PR411680-362800 Concession Proceeds 49,112 73,853 100,000 110,000 - - PR411681-317200 Leasehold Excise Tax - - - - 3,000 3,000 PR411681-341702 Sales Of Merchandise 125,250 160,700 130,000 115,000 125,000 125,000 PR411681-341704 Sales Of Snacks 17,942 23,698 18,000 15,000 20,000 20,000 PR411681-347301 Green Fees - - - - 1,400,000 1,400,000 PR411681-347302 Golf Tournament Fees - - - - 12,500 12,500 PR411681-347620 Golf Instruction - - - - 2,000 2,000 PR411681-361110 Investment Interest - - - - 2,000 2,000 PR411681-362100 Equipment Rents (Short -Term) - - - - 25,000 25,000 PR411681-362101 Power Cart Rentals - - - - 275,000 275,000 PR411681-362102 Power Cart Replacement fee - - - - 20,000 20,000 PR411681-362800 Concession Proceeds - - - - 100,000 100,000 PR411681-369810 Cashier's Overages/Shortages 167 - - - - - PR411681-369900 Other Revenues 23,745 435 1,500 - - - PR411681-369901 Other Rev -Rewards Programs - - - 20,000 - - PR411681-369908 Credit Card Fee Revenue - - 10,000 - 10,000 10,000 PR411682-362101 Power Cart Rentals - - 275,000 - - - PR411682-362102 Power Cart Replacement fee - - 20,000 - - - Total Operating Revenues 1,911,801 2,268,908 1,991,870 1,550,000 1,994,500 1,994,500 PR411680-730000 Transfer In from General Fund 300,000 300,000 300,000 300,000 300,000 300,000 PR411680C-730501 Transfer In from 501 211,724 - - - - - Non -Operating Revenues 511,724 300,000 300,000 300,000 300,000 300,000 Total Revenues $ 2,423,525 $ 2,568,908 $ 2,291,870 $ 1,850,000 $ 2,294,500 $ 2,294,500 318 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR411680-511000 Salaries $ 412,747 $ 393,795 $ 447,203 $ 437,568 $ 534,144 $ 574,809 PR411680-512000 Extra Labor 25,055 10,880 22,000 55,000 60,000 60,000 PR411680-513000 Overtime 445 285 145 505 - - PR411681-511000 Salaries 135,006 341,295 280,558 265,947 300,798 333,351 PR411681-512000 Extra Labor 27,325 31,541 30,000 30,000 35,000 35,000 PR411681-513000 Overtime 3,396 9,255 1,500 505 1,700 1,700 Total Salaries & Wages 603,974 787,050 781,406 789,525 931,642 1,004,860 PR411680-521000 FICA 32,234 30,241 35,167 37,687 45,452 48,563 PR411680-523000 PERS 53,523 44,730 45,694 47,846 62,349 67,282 PR411680-524000 Industrial Insurance 13,429 15,744 11,517 18,659 19,174 20,133 PR411680-524050 Paid Family & Med Leave Prem 572 618 750 690 955 1,020 PR411680-525000 Medical, Dental, Life, Optical 3,395 3,567 3,879 3,852 3,258 3,421 PR411680-525095 Kaiser Medical & Dental - - - - 2,408 2,408 PR411680-525097 Self -Insured Medical & Dental 107,708 106,520 130,724 115,041 114,190 114,190 PR411680-526000 Unemployment Compensation 3,162 257 2,481 5,100 - - PR411680-528000 Uniform Clothing - - - 1,100 - - PR411680-528001 Boot Allowance 712 1,162 1,000 - 1,000 1,000 PR411681-521000 FICA 18,633 30,244 23,692 22,659 25,819 28,309 PR411681-523000 PERS 30,955 39,145 30,307 28,599 35,417 39,221 PR411681-524000 Industrial lnsurance 6,589 8,367 6,341 6,067 6,682 7,016 PR411681-524050 Paid Family & Med Leave Prem 384 567 514 414 542 595 PR411681-525000 Medical, Dental, Life, Optical 2,070 2,320 7,955 2,506 1,769 1,857 PR411681-525095 Kaiser Medical & Dental - - - - 7,075 7,075 PR411681-525097 Self -Insured Medical & Dental 53,068 56,937 54,182 61,492 44,951 44,951 PR411681-526000 Unemployment Compensation - - - 500 - - PR411681-528001 Boot Allowance - - - - 1,000 1,000 Total Personnel Benefits 326,433 340,420 354,203 352,212 372,040 388,041 PR411680-531000 Supplies -General - - 60 15,000 - - PR411680-531001 Office Supplies 271 - 200 - - - PR411680-531002 Printing Supplies 85 116 250 - 250 263 PR411680-531003 Operating Supplies 1,791 17,684 2,000 - 2,000 2,100 PR411680-532001 Repair Supplies 845 - 4,500 - - - PR411680-532002 Maintenance Supplies 7,907 14,016 18,000 - 13,000 13,650 PR411680-532003 Safety Supplies 881 838 400 - 1,000 1,050 PR411680-532004 Irrigation Supplies (12,942) 9,435 5,250 3,500 - - PR411680-532005 Chemicals/Fertilizers 56,203 61,168 50,000 50,000 50,000 52,500 PR411680-532006 Trees/Landscape Supplies 22,698 15,420 - 2,000 - - PR411680-532007 Cleaning & Janitorial Supplies - 54 - - - - PR411680-535000 Small Tool & Minor Equipment (39,697) 337 - 2,500 - - PR411680-535001 Equipment 44,801 - - - - - PR411680-535002 Power Tools 831 - - - 1,500 1,575 PR411680-535005 Tool Allowance - 450 500 - - - PR411680-537000 Fleet Supplies 4,030 5,565 223 13,000 - - PR411680-537001 Fuel 9,972 15,397 20,000 12,000 - - PR411680-537002 Supplies added to vehicles 8,782 9,915 6,000 - - - PR411681-531000 Supplies -General - - 441 6,000 - - PR411681-531001 Office Supplies 319 1,415 300 - - - PR411681-531002 Printing Supplies 36 60 - - - - PR411681-531003 Operating Supplies 12,236 6,407 800 500 2,000 2,100 PR411681-531005 Meeting Food - - 72 - - - PR411681-531006 Program Food 109 - - - - - 319 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR411681-531007 Marketing Supplies - - 1,000 - - - PR411681-532001 Repair Supplies 77 - 320 500 500 525 PR411681-532002 Maintenance Supplies 6,204 981 1,585 - 500 525 PR411681-532003 Safety Supplies 292 22 - - - - PR411681-532005 Chemicals/Fertilizers 108 - - - - - PR411681-532007 Cleaning & Janitorial Supplies 318 271 - - - - PR411681-534001 Pro Shop Supplies (Resale) 81,242 108,899 105,000 50,000 80,000 84,000 PR411681-534002 Pro Shop Concessions 6,820 7,292 10,000 8,000 9,000 9,450 PR411681-534003 Pro Shop Custom Orders 17,429 10,513 7,000 15,000 7,500 7,875 PR411681-535001 Equipment - 74,830 1,000 40,000 2,500 2,625 PR411681-535002 Power Tools- 2,699 - - - - PR411681-535003 Office Equipment- 489 - - - - PR411681-536001 Computer peripherals- 1,010 - - - - PR411681-537001 Fuel 6,142 9,229 10,000 7,000 11,000 11,550 PR411682-532002 Maintenance Supplies- - - - 5,000 5,250 PR411682-535005 Tool Allowance - - - - 250 250 PR411683-532001 Repair Supplies- - - - 8,000 8,400 PR411683-535005 Tool Allowance -- - - 250 250 PR411683-537001 Fuel - - - - 25,000 26,250 PR411684-532001 Repair Supplies- - - - 4,000 4,200 PR411684-532004 Irrigation Supplies - - - - 1,500 1,575 Total Supplies 237,792 374,514 244,901 225,000 224,750 235,963 PR411680-541000 Professional Services - 6,944 - 2,000 - - PR411680-541006 Consulting Services- 13,881 - - - - PR411680-541007 Contracted Services 7,895 12,845 2,000 - - - PR411680-541010 Inspection Services & Permits 29 -- - - - PR411680-541016 Recruitment 133 - - - - - PR411680-541017 Security/Safety Svcs - - 217 - 250 263 PR411680-541026 Employee screening/testing 120 - 300 - 325 341 PR411680-541030 Insurance -Liability 24,392 20,428 22,607 19,876 29,000 30,450 PR411680-542001 Telephone/Alarm/Cell Service 3,438 3,136 4,000 1,600 2,500 2,625 PR411680-542002 Postage/Shipping Costs- 77 - - - - PR411680-543001 Memberships 982 1,084 1,687 - 1,750 1,838 PR411680-543002 Registrations- 10 - - - - PR411680-543006 Certifications & Licenses - 149 - - - - PR411680-543999 Other Prof Dev/Travel Expenses- - - 300 - - PR411680-545000 Operating Rentals & Leases 17 44 8 2,500 - - PR411680-545004 Equipment Rental 462 2,786 - - 250 263 PR411680-546001 Software Maintenance Contract 3,966 -- - - - PR411680-547009 Utility -Foster Golf Maint Bldg 2,819 4,819 - 4,000 - - PR411680-547021 Electric Utility 11,452 7,831 8,500 10,000 - - PR411680-547022 Natural Gas Utility 453 539 700 700 700 735 PR411680-547025 Water/Sewer Utility 5,168 9,896 30,000 3,000 17,500 18,375 PR411680-547026 Surface Water utility 38,535 39,306 50,000 35,000 - - PR411680-547028 Solid Waste Disposal- 1,541 - - - - PR411680-548000 Repair & Maint Services- - - 5,000 - - PR411680-548001 Repair services 5,012 28,729 16,000 - - - PR411680-548002 Maintenance Services - 34,152 - 61,800 - - PR411680-548003 Irrigation Maint Service 32,812 - 6,000 - - - PR411680-548005 Tree/Landscape Maintenance - - 1,800 - 2,000 2,100 PR411680-548006 Uniform Cleaning/Repair 3,748 3,479 2,200 - 2,500 2,625 320 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR411680-549000 Miscellaneous Expenses - - - 2,000 - - PR411680-549007 Excise Taxes & OtherAssessmnt - 5 - - - - PR411681-541000 Professional Services - - 638 2,000 - - PR411681-541007 Contracted Services - - - - 3,000 3,150 PR411681-541008 Revenue Backed Services - - 600 - - - PR411681-542000 Communications 1,190 - 579 - - - PR411681-542001 Telephone/Alarm/Cell Service 3,771 2,230 2,500 4,000 2,400 2,520 PR411681-542002 Postage/Shipping Costs - 77 - - - - PR411681-542003 City Wide Internet 18 - - - - - PR411681-543001 Memberships 237 276 214 - 185 194 PR411681-543002 Registrations 697 - - - - - PR411681-543008 Ground Transp/Parking 82 - - 200 - - PR411681-544000 Advertising - - 30 - - - PR411681-544002 Marketing 11,641 11,186 252 5,000 5,000 5,250 PR411681-545000 Operating Rentals & Leases 44 105 22,000 35,000 - - PR411681-545003 Building Rent/Lease 29,175 26,523 5,305 - 32,500 34,125 PR411681-545004 Equipment Rental 1,339 4,116 8,000 - 6,250 6,563 PR411681-546001 Software Maintenance Contract 3,966 - - - - - PR411681-546004 Online Services -Subscriptions - - 1,913 - - - PR411681-547000 General Utilities (27,567) (16,031) - (28,000) - - PR411681-547021 Electric Utility 26,791 28,382 2,000 44,000 8,000 8,400 PR411681-547022 Natural Gas Utility 2,033 2,936 4,500 3,000 4,000 4,200 PR411681-548001 Repair services 15,632 28,552 16,292 15,000 15,000 15,750 PR411681-548002 Maintenance Services 2,331 8,818 1,500 - - - PR411681-548007 Cleaning/Janitorial Services 108 1,684 - - - - PR411681-549000 Miscellaneous Expenses (25) - - 8,500 - - PR411681-549001 Armor Car Service 3,302 (1,166) - - - - PR411681-549002 Credit Card Fees 54,596 64,129 25,000 25,000 25,000 26,250 PR411681-549006 Entrance Fees/Admissions 50 - - - - - PR411681-549007 Excise Taxes & Other Assessmnt 8,485 10,709 3,000 3,000 3,000 3,150 PR411681-549009 Media Subscriptions - 2,281 - - 2,520 2,646 PR411681-549010 Business Meals (non Prof Dev) 300 - - - - PR411684-546001 Software Maintenance Contract - - - - 4,000 4,200 PR411684-547025 Water/Sewer Utility - - - - 7,500 7,875 PR411684-547026 Surface Water utility - - - - 45,000 47,250 PR411684-548001 Repair services- - - - 10,000 10,500 PR411684-548002 Maintenance Services - - - - 5,000 5,250 Total Services & Passthrough Pmts 279,628 366,489 240,342 264,476 235,130 246,887 PR411680-564000 Machinery & Equipment- - 758 - - - PR411680C-563000 Other Improvements - - - - 180,000 140,000 PR411680C-563005 Tees & Greens- - - 50,000 50,000 50,000 PR411680C-564000 Machinery & Equipment 109,484 234,871 - - 100,000 145,000 Total Capital Expenditures 109,484 234,871 758 50,000 330,000 335,000 PR411680-750195 Transfer Out for 1% Arts 500 500 500 500 - - Total Transfers Out 500 500 500 500 - - PR411680-750190 Transfer Out ICA 196,512 206,798 208,866 208,866 219,309 230,274 Total Expenditures $ 1,754,324 $ 2,310,642 $ 1,830,977 $ 1,890,579 $ 2,312,871 $ 2,441,024 321 322 TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Proposed 2023-24 Biennial Budget: Foster Golf Course Fund (411) TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Foster Golf Links (FGL) Background An enterprise fund supports FGL's day-to-day operations and capital improvements • Earned & Miscellaneous Revenues • Green fees; cart and club rentals; tournament fees; merchandise sales, concessionaire revenues, etc. • Operations and Capital Costs • Pro Shop and Maintenance Operations • Capital improvements/repairs & fleet replacement TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Current Operations Operational Highlights at Foster Golf Links: • Servicing over 51,000 rounds so far this year • By year end estimated 56,000 - 58,000 rounds • Maintaining a 4.1 star rating on Google across 355 reviews and a 92.3% recommendation rate by golfers on GolfNow.com across 580 reviews • Development and deployment of the new FGL website TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Key Themes of 2023-2024 Budget • Maintaining course conditions, playability, and varied products and services for our customers • Continuing capital investment in the FGL clubhouse, course, cart fleet, and equipment fleet • Utilizing marketing and sponsorships to maintain customer reach and market share • Exploring opportunities to bolster the relationship with our on-site concessionaire TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Items in Progress • Key Performance Indicators (KPIs) to guide marketing and other operational practices • Development of a business plan to provide 3-5 year guiding framework • Negotiation of concessionaire agreement renewal with MMS Consultants (Billy Baroo's) • Aligning operations between grounds maintenance and pro shop teams for greater synergy and coordination TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Questions? COUNCIL AGENDA SYNOPSIS kv)* , 4 f Initials ITEM No. Z Meeting Date Prepared by Mayor's review Council review s:`:.4 r���r 9 10/10/22 DCS 0 5.H. \\......., 1908 ITEM INFORMATION STAFF SPONSOR: DEREK SPECK ORIGINAL AGENDA DATE: 10/10/22 AGENDA ITEM TITLE Proposed 2023-24 Biennial Budget Urban Renewal Fund 302 CATEGORY 11 Mtg Discussion Date 10/10/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing M Date ❑ Other Mtg Date SPONSOR ❑ Council ►1 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S The City's Urban Renewal Fund 302 was established for tracking redevelopment projects SUMMARY such as Tukwila Village and the motels on Tukwila International Boulevard. The projects are nearly complete and staff anticipates the fund will be closed after the 2023-24 biennium. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/3/22 COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office/Economic Development COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/10/22 MTG. DATE ATTACHMENTS 10/10/22 Informational Memorandum dated 9/26/22 Proposed budget and CIP Sheets for the 302 Fund Minutes from the Planning and Community Development Committee of 10/3/22 329 330 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development Committee FROM: Derek Speck, Economic Development Administrator CC: Mayor Ekberg DATE: September 26, 2022 SUBJECT: Proposed 2023-24 Biennial Budget for Urban Renewal Fund 302 ISSUE Recommended 2023-24 budget for Fund 302 (Urban Renewal). BACKGROUND The Urban Renewal Fund was established for tracking certain redevelopment projects such as Tukwila Village and the City's purchase of motels on Tukwila International Boulevard. DISCUSSION The proposed 2023-24 budget and related Capital Improvement Program (CIP) sheets are attached. The projects within the Urban Renewal Fund are nearly complete and staff plans to close the fund after the 2023-24 biennium. FINANCIAL IMPACT Revenues and expenditures are shown on the attachments. RECOMMENDATION For information and discussion. The Council is being asked to consider this item at the October 10, 2022 Committee of the Whole meeting. ATTACHMENTS Draft Proposed Biennial Budget for the Urban Renewal Fund 302 Draft CIP sheets for projects within the Urban Renewal Fund 302 331 332 DEPARTMENT: FUND: Urban Renewal RESPONSIBLE MANAGER: Derek Speck Description FUND NUMBER: 302 POSITION: Economic Development Administrator The Urban Renewal fund has been established to provide future funding needs to encourage redevelopment in specific areas throughout the City. 2021-2022 Accomplishments ♦ Tukwila Village developer completed construction of final building (Building B). Strategic Plan Goals 1, 3 & 5 ♦ Executed an agreement to sell the former Traveler's Choice motel property to Tukwila Community Coalition, LLC and closed on the sale. Strategic Plan Goals 1, 3 & 5 ♦ Terminated billboard lease and cleared due diligence under the agreement to sell the former motels site (Great Bear, Spruce, and Boulevard motels plus the Smoke Shop) to HealthPoint. Strategic Plan Goals 1, 3 & 5 ♦ Executed an agreement providing HealthPoint access and maintenance responsibilities for the property they are purchasing from the City. Strategic Plan Goals 1, 3 & 5 2023-2024 Outcome Goals ♦ Close escrow for the sale of the former motels site to HealthPoint. ♦ Sell the former Newporter motel property. 2023-2024 Indicators of Success ♦ City receives final payment on the HealthPoint site. ♦ City sells Newporter site. 333 Revenue and Expenditure Summary Urban Renewal Projects Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Revenue Investment Earnings Sale of Capital Assets $ 35,328 - $ 2,629 1,400,000 $ 8,200 1,300,000 $ 10,000 1,850,000 $ - 1,350,000 $ - -100.0% -27.0% 0.0% -100.0% Total Revenue 35,328 1,402,630 1,308,200 1,860,000 1,350,000 - -27.4% -100.0% Projects Tukwila Village 6,416 8,312 12,710 10,000 - - -100.0% 0.0% TIB Redevelopment Project 13,157 13,017 20,000 -- - 0.0% 0.0% Total Project Expenditures 19,573 21,329 32,710 10,000 - - Transfer Out to General Fund 400,000 786,184 2,553,951 3,186,000 300,000 200,000 -90.6% -33.3% Transfer out to 305 2,753,000 - - - - - 0.0% 0.0% Total Expenditures 3,172,573 807,513 2,586,661 3,196,000 300,000 200,000 -90.6% -33.3% Beginning Fund Balance 5,004,388 1,867,144 2,462,261 2,462,261 1,183,800 2,233,800 -51.9% 88.7% Change in Fund Balance (3,137,245) 595,117 (1,278,461) (1,336,000) 1,050,000 (200,000) -178.6% -119.0% Ending Fund Balance $ 1,867,144 $ 2,462,261 $ 1,183,800 $ 1,126,261 $ 2,233,800 $ 2,033,800 98.3% -9.0% 334 General Ledger Code Details Revenues Expenses GL Account Code Account Description MR302300-524000 Industrial Insurance Actual 2020 2021 (12) - Actual Projected Budget 2023 - Budget Total Personnel Benefits GL Account Code Account Description 2020 2021 2022 2022 2023 2024 Revenues 2,000 10,000 - MR302300-541002 Attorney Services- - MR302300-361110 Investment Interest $ 35,328 $ 2,629 $ 8,200 $ 10,000 $ - $ - MR302300-395100 Proceeds From Sales Of Capital - 1,400,000 1,300,000 1,850,000 1,350,000 - Total Revenues $ 35,328 $ 1,402,630 $ 1,308,200 $ 1,860,000 $ 1,350,000 $ - Expenses GL Account Code Account Description MR302300-524000 Industrial Insurance Actual 2020 2021 (12) - Projected 2022 - 2022 - Budget 2023 - 2024 Total Personnel Benefits (12) - - - - - MR302300-541000 Professional Services 8,402 9,767 2,000 10,000 - MR302300-541002 Attorney Services- - 4,120 - - MR302300-541007 Contracted Services- - 22,040 - - MR302300-547021 Electric Utility (143) - - - - MR302300-547026 Surface Water utility 11,325 11,562 4,000 - - MR302300C-541000 Professional Services -- - - - MR302300C-547021 Electric Utility -- - - - MR302300C-547025 Water/Sewer Utility -- 550 - - - MR302300C-547026 Surface Water utility -- - - - - Total Services & Passthrough Pmts 19,584 21,329 32,710 10,000 - - MR302300-750000 Transfer Out to General Fund 400,000 786,185 2,553,951 3,186,000 300,000 200,000 MR302300-750305 Transfer Out to 305 2,753,000 - - - - - Total Expenditures $ 3,172,573 $ 807,513 $ 2,586,661 $ 3,196,000 $ 300,000 $ 200,000 335 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2021 - 2026 URBAN RENEWAL 302 Fund **Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 42 Tukwila Village 43 TIB Redevelopment (Motels) 5 0 0 0 0 0 5 0 0 10 0 0 0 0 0 10 1,350 0 Grand Total Changes from 2021 to 2023 CIP: None. 15 0 0 0 0 0 15 1,350 0 ** Denotes other funding sources, grants, or mitigation. 336 2021 -2026 Capital Improvement Program 41 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Tukwila Village Project No. 90030222 DESCRIPTION: The City purchased and sold 5.76 acres of property at Tukwila International Boulevard and South 144th Street for a mixed-use development including senior apartments, a library, plaza, office, and retail. JUSTIFICATION: The new development will help revitalize the neighborhood. STATUS: The library was completed in 2017. Buildings D and E, Sullivan Center, and plaza were completed in 2018. Final land sale occurred in 2019. Building A opened in 2020 and Building B opened in 2021. MAINT. IMPACT: Land sale reflects sale of the Library parcel for $500,000 and Phase 1 for $2,252,000. Phase 2 revenue of COMMENT: $2,753,000 is shown in the Public Safety Plan. The project also purchased the Gregor House and Newporter properties. The value of those properties (estimated over $1.3 million) is not shown here. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location , h ,it A Bs LI I1 Design/Engineering 1,805 op: /' } \ 1 INN'," e Al.lif 1,805 Land (R/W) 7,604 20 5 7,629 Construction 230 ,: 1-__i i6N y GIS 230 TOTAL EXPENSES 9,639 20 5 0 0 0 0 0 0 9,664 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Land Sale 2,755 2,755 Bonds 5,550 5,550 302 Fund Balance 1,334 20 5 0 0 0 0 0 0 1,359 TOTAL SOURCES 9,639 20 5 0 0 0 0 0 0 9,664 2021 - 2026 Capital Improvement Program 42 337 Project Location , h ,it A Bs LI I1 ll� '..i. op: /' } \ 1 INN'," e Al.lif \,50. V-{ ,: 1-__i i6N y GIS 2021 - 2026 Capital Improvement Program 42 337 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: TIB Redevelopment (Motels) Project No. 91330201 DESCRIPTION: Tukwila International Blvd (TIB) Redevelopment Project is for the acquisition and disposition of properties within and adjacent to the City's Urban Renewal Area. JUSTIFICATION: Improve the neighborhood's safety by eliminating the high amounts of crime associated with the Boulevard Motel, Great Bear Motel, Smoke Shop, Spruce Motel, and Travelers Choice Motel. The City sold the Traveler's Choice parcel to a consortium of businesses displaced by the Justice Center and is STATUS: selling land to HealthPoint for a new health and wellness center. An additional $265,000 of revenue from the Traveler's Choice sale is shown in Public Safety Plan funding. MAINT. IMPACT: Upkeep of property until development. COMMENT: Debt service costs are not shown below (see Attachment A). FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project VVat FER rry. Engineering 403 ILiI 4-'NI � 403 Land (R/W) 5,205 lT 4 ii 5,205 Const. Mgmt. 175 .p 175 Construction 636 20 10 666 TOTAL EXPENSES 6,419 20 10 0 0 0 0 0 0 6,449 FUND SOURCES Awarded Grant 0 Land Sales - Traveler 400 400 Land Sales - HealthR 1,200 1,300 1,350 3,850 Bonds 6,100 6,100 302 Fund Balance (1,281) (1,280) (1,340) (3,901) TOTAL SOURCES 6,419 20 10 0 0 0 0 0 0 6,449 338 2021 - 2026 Capital Improvement Program 43 Project VVat FER rry. -, ILiI 4-'NI � 14 lT 4 ii I� O .III .p li 4 338 2021 - 2026 Capital Improvement Program 43 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes October3, 2022 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Kathy Hougardy, De'Sean Quinn Staff Present: Laurel Humphrey, Nora Gierloff, Nancy Eklund, Derek Speck Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. BUSINESS AGENDA A. Proposed 2023-2024 Budget: Urban Renewal (Fund 302) *Staff provided an overview of the proposed budget. Committee Recommendation Discussion only. Forward to October 10, 2022 Committee of the Whole. B. Resolution: Residential Rental Housing Biz. License & Inspection Program Fee Schedule Staff is seeking Council approval of a resolution setting an updated fee schedule for the Program. Committee Recommendation Unanimous approval. Forward to October 17, 2022 Regular Meeting Consent Agenda. C. Resolution: Consolidated Permit Fee Schedule Staff is seeking Council approval of a resolution adopting an updated consolidated permit fee schedule. Committee Recommendation Divided Recommendation with Councilmembers Delostrinos Johnson and Quinn in favor of removing the special permit fee for residential remodels up to $20,000 and Councilmember Hougardy in favor of retaining it. Forward to October 24, 2022 Committee of the Whole. D. Grant Agreement: Middle Housing Evaluation Staff is seeking Council approval to accept a $130,000 grant from the Washington Department of Commerce to support analysis for and development of the Comprehensive Plan including an exploration of allowing additional housing types in single family zones. Committee Recommendation Unanimous approval. Forward to October 10, 2022 Committee of the Whole. 11. MISCELLANEOUS The meeting adjourned at 6:40 p.m. CDJ Committee Chair Approval 339 340 UPCOMING MEETINGS AND EVENTS OCTOBER 2022 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available. OCT 10 MON OCT 11 TUE OCT 12 WED OCT 13 THU OCT 14 FRI OCT 15 SAT ➢Community Services and Safety Committee 5:30 PM City Hall - Hazelnut Room Hybrid Meeting ➢ Finance and Governance Committee 5:30 PM 6300 Building- Duwamish Room on 2'd Floor Hybrid Meeting ➢City CommitteeCouncilothe Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting ➢Special Budget Workshop 5:30 PM City Hall Council Chambers Hybrid Meeting ���,,, GREEN iTc TUKPARWILA _f11_ RSHIP RESTORATION AT RIVERTON PARK WORK PARTY Join Forest Steward, Debbie, for mid -week work party. No experience necessary. Tools, gloves and instructions will be provided. All ages are welcome. 11:30 AM - 1:30 PM Click here to register. a ➢Special Budget Workshop 5:30 PM City Hall Council Chambers Hybrid Meeting > Communit Oriented yPolicing Citizens Advisory Board 6:30 PM Tukwila Justice Center Hybrid Meeting _ 40011. O0.- HAZARDOUS WASTE DISPOSAL EVENT GREEN TUKPARWILA fll` RSHIP DUWAMISH ALIVE Join Friends of the Hill for a planting party with live music! 10:00 AM —1:00 PM Duwamish Hill Preserve Click here to register. FOR KING COUNTY RESIDENTS Household hazardous wastes are accepted with no additional fee at 4 fixed collection sites in Seattle and King County. Limit 50 gallons per residential customer per day. No containers larger arger than 5 quantitallons. ies rlual quantities or unusual waste, call us at 206- 296-4692. Oct 14, 15 & 16 Fri -Sun McLendon Hardware 440 Rainier Ave S Renton Click here for more information. Tukwila Village -, g Farmers Market FINAL DAY 4:00 PM — 7:00 PM Tukwila Village Plaza 14350 Tukwila Intl Blvd ➢Park Commission 5:30 PM Tukwila Community Center OCT 17 MON OCT 18 TUE OCT 19 WED OCT 20 THU OCT 21 FRI OCT 22 SAT ➢ Planning and Community Development Committee 5:30 PM City Hall - Hazelnut Room Hybrid Meeting >Transportation and Infrastructure Services Committee 5:30 PM 6300 Building - Duwamish Room on 2°d Floor Hybrid Meeting ➢ Cit Council Re y gular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Give Blood = Save 3 Lives vR DONATE BLOOD IN OCTOBER AND ENTER TO WIN APPLE MACBOOK AIR M2 Your donation is critical.I Our community is dangerously low on the platelets and Type 0 blood needed to supply each of the cancer and surgery patients. To schedule an appointment, call 1-800-398-7888. Click here to schedule an appointment online. R CLASSICS CONCERT Oct 22 7:30 PM Oct 23 3:00 PM Foster Performing Arts Center Click here to purchase tickets. FREE SHRED &. E -CY C L E FOR BECU MEMBERS 9:00 AM — 1:00 PM 12770 Gateway Dr Click here for more information. SEATTLE/KING COUNTY CLINIC FREE VISION CLINIC Get free eye exams, reading and prescription eyeglasses. Bring a current eyeglass prescription (no older than 1 year) to skip the eye exam and just get eyeglasses. You do not need ID or proof of immigration status, nor be residents of Seattle or King County. Interpreters are available. First come, first served. 6:00 AM Fisher Pavilion Corner of 2"d Ave N & Lenny Wilkens Way,Seattle Click here for more information. Or, call 206-684-7200 or email SKCClinic@SeattleCenter.org. ➢ Civil Service Commission 5:00 PM 6300 Building - Duwamish Room on 2"d Floor Hybrid Meeting SPECIAL OLYMPICS VOLUNTEERS AND ATHLETES NEEDED Parks & Recreation is beginning a relationship with Special Olympics Washington. If you are interested in volunteering or competing as an athlete, please zq email Sports@TukwilaWA.gov to be on the interest list. Click here for more information and to register early to compete. DIVERSITY IN LAW ENFORCEMENT - CAREER WORKSHOP NOV 5 8:15 AM - 3:30 PM South King County Valley Police Agencies have partnered to host our first Diversity in Law Enforcement: Career Workshop in Renton. This FREE workshop aims to address the real and perceived barriers of those seeking a career in law enforcement and provide strategies to successfully navigate the hiring process. Continental breakfast and lunch will be provided. Click here for more information and to register. POLICE DEPARTMENT HIRING PROCESS VOLUNTEERS NEEDED Tukwila Police Department is seeking members of the community who are interested in volunteering with the Police Department hiring process as members of an interview panel for selection of Police Department staff. Click here for more information and to apply. THE CITY WANTS COMMUNITY FEEDBACK ON 2023-2024 BIENNIAL BUDGET The new budget cycle will be challenging for the City. Revenues are slow to return to pre -pandemic levels. Inflation is at its highest level in 40 years, resulting in higher costs for supplies, materials and wages. We have a budget tool that you can make budget adjustments. Your challenge is to develop a balanced budget. Click here for more information. 7rsccuiea. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:00 PM VOLUNTEERS - In need of volunteers between 8 AM - 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Tuesdays, �"" 1' Thursdays and Saturdays. Click here to sign-up to volunteer. DONORS - Please donate at TukwilaPantry.org. COVID-19 TESTING 3 Rapid, over the counter COVID tests are now widely available around King County. These tests are also known as home-based self -collected COVID tests or antigen tests and provide results in 15 minutes. Click here for more information. Click here to find COVID testing sites by location in King County. KingCounty COVID-19 VACCINATION All Washingtonians ages 5 and up are eligible to receive a COVID-19 vaccination—and now also babies and children 6 months and older. For more information, visit Getting vaccinated in King County or call 206-477-3977. You can also search at vaccinelocator.doh.wa.gov Interpreters available for assistance. Telephone -to -text relay service: Dial 711 or 1-800-833-6384. Tactile interpretation: seattledbsc.org. KING COUNTY SOCIAL SECURITY WORKSHOP FOR SENIORS 55+ Learn about social security in an online workshop. The class will cover eligibility, early retirement, survivor benefits and more. Click here to register. FREE EMPLOYMENT SERVICES AND SKILLS TRAINING Learn about the free services and programs provided by Puget Sound Training Center. Registration not required. Reasonable accommodation for people with disabilities per request. Email access@kcls.org at least 7 days before the event. Click here for more information and multiple dates. YOUR LIBRARY FOR FREE! practice tests and Certiport certification exams. Get certified in MS Office, Adobe, QuickBooks, coding and more! You will need your KCLS and PIN to access some resources. Click here for more information and registration. & EARN BELLEVUE COLLEGE CREDIT! from Cisco, and apply for college credit from Bellevue College. The courses are online, self -paced and free. information and register to enroll in the tech courses. LIBRARY 5 Y S T E M GET CERTIFIED AT Take free online classes, library card number FREE TECH COURSES Take free tech courses Click here for more 341 342 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2— C.O.W. MEETING 3— REGULAR MEETING 4— C.O.W. OCTOBER 3 See below link for the agenda packet to view the agenda items: October 3, 2022 Regular Meeting OCTOBER 10 See below link for the agenda packet to view the agenda items: October 10, 2022 Committee of the Whole Meeting OCTOBER 17 PRESENTATION - Introduction to Police Department Chaplains: Chaplain Robert Beicke and Chaplain Ronal Chandar. - An update on the Small Business Development Center at Highline College. CONSENT AGENDA - A resolution fixing the time for a public hearing for vacation of right-of-way within the City of Tukwila dedicated for street purposes, generally described as unnamed right-of-way in the 14000 block of Interurban Avenue South, located east of Interurban Avenue South and west of the Duwamish River. (George Long) - A resolution adopting a Residential Rental Business License and Inspection Program Fee Schedule; ad repealing Resolution #2013. - Authorize the Mayor to sign a contract with KPG Psomas, Inc. for the Stormwater Quality Retrofit Program for design and construction management services in the amount of $198,827.00. - An ordinance granting King County Water District No. 125 a non-exclusive franchise to construct, maintain, operate, replace and repair a water system within public rights-of-way of the City of Tukwila, and fixing a time when the same shall become effective. - Authorize the Mayor to sign Amendment #2 to Contract #16-171 with Microsoft Enterprise Services in an amount not to exceed $443,882.00. - Authorize the Mayor to accept a grant from the Washington State Department of Commerce for the Middle Housing Grant in the amount of $130,000.00. OCTOBER 24 SPECIAL ISSUES - An update on the Economic Development Plan. - Public Works Campus Phase 2 Update. - A contract for the Allentown Truck Reroute Environmental Impact Statement. - A resolution regarding Permit Fee Schedule Rate Increase. - A resolution adopting a Public Works Fee Schedule Rate Increase. - A resolution adopting the 2023 South King Housing and Homelessness Partners (SKHHP) Work Plan and Operating Budget. - Proposed 2023-2024 Biennial Budget: Public Works, Streets and Fleet. - Proposed 2023-2024 Biennial Budget: Contingency Fund, Debt Service Funds, Fire Impact Fee Fund and Active Employee's Health Care Fund. Special Meeting to follow Committee of the Whole Meeting. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. NOVEMBER 7 CONSENT AGENDA - A resolution regarding Permit Fees Schedule Rate Increase. - A resolution adopting a Public Works Fee Schedule Rate Increase. - Authorize the Mayor to sign Change Order #2 to contract with West Valley Highway (Strander —1-405) Longacres Way Project in the amount of $63,357.05. UNFINISHED BUSINESS - A resolution adopting the 2023 South King Housing and Homelessness Partners (SKHHP) Work Plan and Operating Budget. - Authorize the Mayor to sign a contract for the Allentown Truck Reroute Environmental Impact Study in the amount of $796,274.00. NOVEMBER 14 PUBLIC HEARINGS - Tax Levy Legislation: - An ordinance levying the general taxes for the City of Tukwila in King County for the fiscal year commencing January 1, 2023, on all property, both real and personal, in said city, that is subject to taxation for the purpose of paying sufficient revenue to carry on the services of the several departments of said city for the ensuing year, with an excess property tax levy for the purpose of paying debt service on the City's Unlimited Tax General Obligation Bonds issued in 2016 and 2019, as required by law. - An ordinance increasing the City of Tukwila regular levy from the previous year, commencing January 1, 2023, on all property, both real and personal, in compliance with RCW 84.55.120. - Budget Legislation: - An ordinance adopting the 2023-2024 Biennial Budget. - A resolution adopting the 2023-2028 Financial Planning Model and Capital Improvement Program for general government and the City's Enterprise funds. - An ordinance amending the 2021-2022 Biennial Budget. SPECIAL ISSUES - Tax Levy Legislation: - An ordinance levying the general taxes for the City of Tukwila in King County for the fiscal year commencing January 1, 2023, on all property, both real and personal, in said city, that is subject to taxation for the purpose of paying sufficient revenue to carry on the services of the several departments of said city for the ensuing year, with an excess property tax levy for the purpose of paying debt service on the City's Unlimited Tax General Obligation Bonds issued in 2016 and 2019, as required by law. - An ordinance increasing the City of Tukwila regular levy from the previous year, commencing January 1, 2023, on all property, both real and personal, in compliance with RCW 84.55.120. - Budget Legislation: - An ordinance adopting the 2023-2024 Biennial Budget. - A resolution adopting the 2023-2028 Financial Planning Model and Capital Improvement Program for general govemment and the City's Enterprise funds. - An ordinance amending the 2021-2022 Biennial Budget. - A resolution authorizing interfund loan for fire engine. - Economic Development Plan, Vision and Goals. - A resolution updating Fire Permit Fees. - A contract with Ogden Murphy Wallace for City Attorney Services for 2023-2024. - A contract with the Walls Law Firm for Prosecution Services for 2023-2024. - A contract with Kirshenbaum & Goss for Public Defense Services for 2023-2024 NOVEMBER 21 CONSENT AGENDA - Authorize the Mayor to sign a contract with Ogden Murphy Wallace for City Attomey Services for 2023 - 2024 in the amount of $816,000.00. - Authorize the Mayor to sign a contract with the Walls Law Firm for Prosecution Services for 2023-2024. - Authorize the Mayor to sign a contract with Kirshenbaum & Goss for Public Defense Services for 2023-2024. - Authorize the Mayor to accept the OSRC Grant Agreement with King County for the Nelsen Side Channel Project in the amount of $250,000.00. - Authorize the Mayor to accept the CWM Grant Agreement with King County for the Gilliam Creek, Riverton Creek and Nelsen Side Channel Projects in the amount of $390,000.00 (coming to the City). - Authorize the Mayor to accept the SRFB Grant Agreement with the Washington State Recreation & Conversation Office for the Nelsen Side Channel Project in the amount of $100,000.00 (local match $17,750.00). - Authorize the Mayor to sign a contract with BHC Consultants LLC for plan review and inspection services in the amount of $150,000.00. - Authorize the Mayor to sign a contract with Reid Middleton for structural plan review in the amount of $150,000.00. PUBLIC HEARING An ordinance vacating right-of-way within the City of Tukwila dedicated for street purposes, generally described as unnamed right-of-way in the 14000 block of Interurban Avenue South located east of Interurban Avenue South and west of the Duwamish River. (George Long) UNFINISHED BUSINESS - Tax Levy Legislation: - An ordinance levying the general taxes for the City of Tukwila in King County for the fiscal year commencing January 1, 2023, on all property, both real and personal, in said city, that is subject to taxation for the purpose of paying sufficient revenue to carry on the services of the several departments of said city for the ensuing year, with an excess property tax levy for the purpose of paying debt service on the City's Unlimited Tax General Obligation Bonds issued in 2016 and 2019, as required by law. - An ordinance increasing the City of Tukwila regular levy from the previous year, commencing January 1, 2023, on all property, both real and personal, in compliance with RCW 84.55.120. - Budget Legislation: - An ordinance adopting the 2023-2024 Biennial Budget. - A resolution adopting the 2023-2028 Financial Planning Model and Capital Improvement Program for general government and the City's Enterprise funds. - An ordinance amending the 2021-2022 Biennial Budget. - A resolution authorizing interfund loan for fire engine. - An ordinance vacating right-of-way within the City of Tukwila dedicated for street purposes, generally described as unnamed right-of-way in the 14000 block of Interurban Avenue South located east of Interurban Avenue South and west of the Duwamish River. (George Long) - A resolution updating Fire Permit Fees. NOVEMBER 28