HomeMy WebLinkAboutFIN 2022-11-14 COMPLETE AGENDA PACKET
City of Tukwila
Distribution:
D. Quinn
Mayor Ekberg
K. Kruller
D. Cline
C. Delostrinos Johnson
R. Bianchi
T. McLeod
C. O’Flaherty
K. Hougardy A. Youn
M. Abdi L. Humphrey
De’Sean Quinn, Chair
T. Sharp
Kate Kruller
Cynthia Delostrinos Johnson
AGENDA
M,N14,2022–5:30
ONDAYOVEMBER PM
TBOTHON-SITETCHVIRTUALLY.
HIS MEETING WILL BE CONDUCTEDAT UKWILA ITY ALL AND ALSO
ON-SITE PRESENCE WILL BE IN THE DUWAMISH CONFERENCE ROOM
(2ND FLOOR, 6300 SOUTHCENTER BOULEVARD)
T
HE PHONE NUMBER FOR THE PUBLIC TO PARTICIPATE IN THIS
:1-253-292-9750, Access Code 118148336#
MEETING IS
Join Microsoft Teams Meeting
Click here to:
ItemRecommended Action
1
. BUSINESS AGENDA
a. Forward to 11/21 Regular
Pg.1
a. Contract Amendment No. 1 with the Walls Law Firm.
Meeting Consent Agenda.
b. Forward to 11/28 C.O.W.
Pg.5
b. Impact fees update:
and 12/5 Regular Meeting.
(1) An ordinance updating Fire Impact Fees.
(2)An ordinance updating ParksImpact Fees.
c. Forward to 11/28 C.O.W.
Pg.15
c. A resolution adopting the 2023 Legislative Agenda.
and 12/5 Consent Agenda.
d. Forward to 11/14 C.O.W. Pg.21
d. Non-Represented Employees Market and Compression
Meeting.
Study.
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk’s Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
Finance and Governance Committee
Monday, November 14, 2022
Page 2
ItemRecommended Action
1
.BUSINESS AGENDA
Pg.37
e.ARPA (American Rescue Plan Act)Fund expenditures
e. Discussion only.
report (January through June).
Pg.43
f. Discussion only.
f. Monthly General Fund update.
2. MISCELLANEOUS
Next Scheduled Meeting:
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk’s Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Finance & Governance Committee
:David Cline, City Administrator
FROM
heryl Thompson, Executive Assistant
BY: C
DATE: November 7, 2022
SUBJECT: Contract for Prosecution Services
ISSUE
The current contract for Prosecution Services provided by the Walls Law Firm expires
December 31, 2022. Attached is a proposed contract amendment extending the term of the
contract to June 30, 2023.
BACKGROUND
The City contracts the Walls Law Firm for Prosecution Services. The term for the current
contract expires December 31, 2022. One of the firm members may be appointed to a judicial
position with King County effective January, 2023, which will impact who is appointed as the
lead prosecuting attorney for the City of Tukwila. To ensure continuity of service the City is
extending the term of the contract through June 30, 2023. This will allow time for the City and
the firm to address any impacts to service from the pending judicial appointment.
DISCUSSION
Compensation will continue at $12,500 per month. As a six-month extension equates to
$75,000 in compensation, we are bringing the amendment before Council for approval.
RECOMMENDATION
The Committee is being asked to move this contract amendment forward to the November
21, 2022 consent agenda.
ATTACHMENTS
Amendment #1 to the Walls Firm Contract for Prosecution Services 20-120
1
2
City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and the Walls Law Firm
That portion of Contract No. 20-120 between the City of Tukwila and the Walls Law Firmis hereby
amended as follows:
Section 3:Duration of Agreement. This Agreement shall be in full force and effect for a period
commencing January 1, 2021 and ending December 31, 2022 June 30, 2023 unless sooner
terminated under the provisions hereinafter specified or extended by the express written consent
of Contractor and the Mayor or his designee.
All other provisions of the contract shall remain in full force and effect.
Dated this ________ day of ___________________________, 2022.
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, MayorAaron Walls, Attorney, WSBA No. 25266
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O’Flaherty, MMC, City ClerkOffice of the City Attorney
Walls Law Firm 20-120 Amendment #1 Page 1 of 1
3
4
5
6
DRAFT
7
8
9
10
DRAFT
11
12
13
14
City of Tukwila
Allan Ekberg, Mayor
15
16
DRAFT
Review and analysis by Andy Youn
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Finance & Governance Committee
TO:
Tony Cullerton,Deputy Finance Director
FROM:
Mayor Ekberg
CC:
November 14, 2022
DATE:
September 2022General Fund DepartmentalBudget-to-Actuals Report
SUBJECT:
Summary
The purpose of the September 2022General Fund Financial Report is to summarize for the City Council the general
state of departmental expenditures and to highlight significant items. The following provides a high-level summary of the
departmental financial performance.
TheSeptember 2022report is based on financial data available as of November 1,2022, for the period ending
September 30,2022. Additional details can be found within the included financial report.
Expenditures
General Fund departmental expenditures totaled $45.3 millionthrough September,which is $645,670 less thanthe
allocatedbudgetof $45.9 million.Department20, which is transfers to other funds,totaled $7.6 million, which is $1.2
milliongreater than the allocated budget.This overbudgeted amount is reflective of two large transfers. One transferfor
debt service and a second transfer for the budgeted Environmental Impact Statementfundingin the Arterial Street und.
Theallocated budget is calculated to reflect year-to-date spending patterns of the previous year.Transfers to capital
project funds are transferred to capital project funds as neededfor cash flow purposes. Debt service transfersare done
quarterly.
71%
In total, the General Fund reported expenditures of$52.9 million, whichis equivalent to of theannual budget at the
75%
completion of ofthe year. While the General Fund as a whole is currently tracking expenditures below theYTD
annual budget,three departmentsare trending slightly higher than 75%oftheannual budget at the completion of
September.
Fire
expenditures totaled 75.44% of annualbudget at the completion of75% ofthe year. The overage of 0.44%
($248,027)isreflected in YTD overtime.There is an expectation that Fire willexceed total budget, resulting in abudget
Parks Maintenance
amendment. reported expenditures of 81.09%of budget at the end of September.The 6.9%
overageequatesto $96,489.As reported last month, the increase is attributed to expenses that will be reimbursed by
the SEEK grant. Parkswill be receiving a revenue-backed budget amendment andis expected toend the year within
StreetMaintenance
theirallocated budget.reported department expenditures of 76.31% of annualbudget.This is
1.31% over the targeted budget of 75%, Street Maintenance is $104,127 less than the allocated budget, suggesting the
variance is related to expenditure timing issues.Street is also expected to be below budget by the end of the year.
1
43
INFORMATIONAL MEMO
Page 2
Departmental Variances
Year to Date Department Expenditures Compared to Allocated Budget Through September 2022:
Year to Date Department Expenditures Compared to Allocated Budget as of Sep 30, 2022
44
INFORMATIONAL MEMO
Page 3
General Fund
City of Tukwila
Year-to-Date as of Sept 30, 2022
General Fund Expenditures
BUDGETACTUALCOMPARISON OF RESULTS
Allocated Budget%% Change
20222022202020212022vs ActualsExpended
Annual Allocated OVER/(UNDER) 2020/20212021/2022
511Salaries32,802,45123,274,84121,051,72320,852,62722,398,094(876,747)68.3%(0.9%)7.4%
512Extra Labor584,220150,172126,788133,207341,367191,19558.4%5.1%156.3%
513Overtime2,000,1151,521,565870,7521,657,3571,912,736391,17195.6%90.3%15.4%
515Holiday Pay515,50078,81569,71878,81588,7239,90817.2%13.0%12.6%
521FICA2,151,9551,483,6861,307,3551,325,7551,449,987(33,698)67.4%1.4%9.4%
522Pension-LEOFF920,517737,559791,952720,983765,29227,73383.1%(9.0%)6.1%
523Pension-PERS/PSERS1,494,9051,074,0131,241,1131,172,0611,100,44826,43573.6%(5.6%)(6.1%)
524Industrial Insurance876,892687,348663,012686,508560,237(127,111)63.9%3.5%(18.4%)
525Medical & Dental7,551,2165,663,4124,670,6375,178,0895,509,057(154,356)73.0%10.9%6.4%
526Unemployment0027,31936,82737,20537,205 -34.8%1.0%
528Uniform/Clothing8,5252,5731,3342,5731,511(1,062)17.7%92.9%(41.3%)
Total Salaries & Benefits 48,906,29634,673,98530,821,70331,844,80234,164,657(509,327)69.9%3.3%7.3%
531Supplies890,636406,401320,908399,602240,278(166,123)27.0%24.5%(39.9%)
532Repairs & Maint Supplies299,025179,559228,888157,041223,84044,28274.9%(31.4%)42.5%
534Resale Supplies10,000023501411411.4%(100.0%)#DIV/0!
535Small Tools41,25035,99162,21237,73636,96397189.6%(39.3%)(2.1%)
536Technology Supplies13,00013,00033,49734,67420,6497,649158.8%3.5%(40.4%)
537Fleet Supplies3,0002,41711,2482,4174,7812,365159.4%(78.5%)97.8%
Total Supplies 1,256,911637,367656,988631,470526,651(110,716)41.9%(3.9%)(16.6%)
541Professional Services7,391,9185,259,4644,448,6215,092,5365,089,097(170,367)68.8%14.5%(0.1%)
542Communications458,739319,957359,546319,957292,203(27,754)63.7%(11.0%)(8.7%)
543Professional Development252,921252,921193,525289,845233,536(19,385)92.3%49.8%(19.4%)
544Advertising40,2507,68211,6698,1599,7232,04124.2%(30.1%)19.2%
545Rentals478,484329,316309,666358,384253,282(76,034)52.9%15.7%(29.3%)
546Technology Services348,291348,291515,037405,636393,47945,188113.0%(21.2%)(3.0%)
547Utilities2,034,2851,983,1901,644,0971,941,4261,994,71811,52998.1%18.1%2.7%
548Repairs & Maint Services2,185,3671,560,007921,3521,491,1341,617,91157,90474.0%61.8%8.5%
549Miscellaneous879,747122,290308,50999,493475,392353,10254.0%(67.8%)377.8%
Total Services 14,070,00210,183,1178,712,02210,006,57010,359,341176,22473.6%14.9%3.5%
_`\[@!3,7!/ L87/!<fI!1%XXXXbc\]
893 - - -
564Machinery & Equipment730,000103,6295,49576,184300,544196,91541.2%1,286.5%294.5%
Total Capital Outlay 730,000103,6295,49576,184301,437197,80841.3%1,286.5%295.7%
750Transfers Out9,619,2916,716,4952,929,3573,793,8747,567,718851,22378.7%29.5%99.5%
Total Non Operating Expense 9,619,2916,716,4952,929,3573,793,8747,567,718851,22378.7%29.5%99.5%
TOTAL EXPENDITURES74,582,50052,314,59343,125,56446,352,90052,919,805605,21271.0%7.5%14.2%
45
46