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HomeMy WebLinkAboutCOW 2023-05-22 COMPLETE AGENDA PACKETTukwila City Council Agenda  COMMITTEE OF THE WHOLE  Allan Ekberg, Mayor Councilmembers:  Kathy Hougardy  De’Sean Quinn David Cline, City Administrator  Kate Kruller  Thomas McLeod Cynthia Delostrinos Johnson, Council President  Mohamed Abdi  Tosh Sharp THE MEETING WILL BE CONDUCTED BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. ON-SITE PRESENCE WILL BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD ). THE PHONE NUMBER FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call: 1 -206-433 -7155. Monday, May 22, 2023; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on-site at Tukwila City Hall or via phone or Microsoft Teams fo r up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting date. Please clearly indicate that your message is for public comment during the meeting, and you will receive further instructions. 4. PRESENTATIONS a. 2023 Legislative session overview. David Foster, City Lobbyist. b. Get to Know Puget Sound Fire - Planning Division: Data Analytics. Chief Brian Carson and Deputy Chief Sean Penwell; Puget Sound Fire (PSF) Pg.1 5. SPECIAL ISSUES a. Public Works Campus Phase 2: Design and Pre-construction. b. An update on the 42nd Avenue South Bridge Replacement project. Pg.7 Pg.173 6. REPORTS a. Mayor b. City Council c. Staff 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURN TO SPECIAL MEETING (continued…) COMMITTEE OF THE WHOLE MEETING May 22, 2023 Page 2  SPECIAL MEETING   Ord #2705  Res #2071 1. CALL TO ORDER / ROLL CALL 2. CONSENT AGENDA a. Approval of Vouchers b. Award a bid and authorize the Mayor to sign a contract with HCON, Inc., for the South 152nd Street Watermain Replacement and Extension Project, in the amount of $1,389,700.88 (plus contingency). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/15/23.] c. Authorize the Mayor to sign a contract with Statewide Parking Lot Services, Inc., for the Foster Point 56th Avenue South Bridge Repair Project, in the amount of $47,755.00 (plus contingency). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/15/23.] d. Approve an application for Lodging Tax funds from the City of Tukwila for the PacNW January 2024 Soccer Tournament, in an amount not to exceed $28,170.00. [Reviewed and forwarded to Consent by the Planning and Community Development Committee on 5/15/23.] e. Authorize the Mayor to sign a contract with True Blue Strategies for management and operation of the Experience Tukwila Digital Initiative, in an amount not to exceed $175,000.00. [Reviewed and forwarded to Consent by the Planning and Community Development Committee on 5/15/23.] Pg.183 Pg.229 Pg.247 Pg.263 3. NEW BUSINESS For discussion of Consent Agenda items only, if necessary. 4. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance not ice for tho se with di sabil ities. R emote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comment s. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land-use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ Mo n d a y , M a y 2 2 , 2 0 2 3 1 20 2 3 L e g i s l a t i v e S e s s i o n – 1 0 5 d a y s Be g a n J a n u a r y 9 , 2 0 2 3 Si n e D i e A p r i l 2 3 , 2 0 2 3 Sp e c i a l S e s s i o n M a y 1 6 , 2 0 2 3 f o r u p t o 3 0 d a y s Bi e n n i a l B u d g e t – J u l y 1 , 2 0 2 3 t h r o u g h J u n e 3 0 , 2 0 2 5 Op e r a t i n g Ca p i t a l Tr a n s p o r t a t i o n Th e s e s s i o n w a s b a c k i n p e r s o n w i t h o p t i o n s p r o v i d e d f o r v i r t u a l te s t i m o n y . L e g i s l a t o r s w e r e i n O l y m p i a a n d h o s t e d m e e t i n g s . Al l o w a n c e s w e r e m a d e f o r v i r t u a l p a r t i c i p a t i o n d u e t o i l l n e s s . 2 Ho u s e o f R e p r e s e n t a t i v e s 58 D e m o c r a t s 40 R e p u b l i c a n s Se n a t e 29 D e m o c r a t s 20 R e p u b l i c a n s Go v e r n o r I n s l e e h a s a n n o u n c e d h e w i l l n o t s e e k a fo u r t h t e r m . I n s u r a n c e C o m m i s s i o n e r M i k e K r e i d l e r ha s a n n o u n c e d h e w i l l n o t r u n f o r a s e v e n t h t e r m . At t o r n e y G e n e r a l B o b F e r g u s o n a n d C o m m i s s i o n e r o f Pu b l i c L a n d s H i l a r y F r a n z h a v e a n n o u n c e d t h e y w i l l ru n f o r G o v e r n o r . L o t s o f o p e n s e a t s i n 2 0 2 4 . 3 So m e o f t h e t o p i s s u e s , i n a d d i t i o n t o t h e b u d g e t s , wo r k e d o n d u r i n g t h e s e s s i o n i n c l u d e d : Ho u s i n g – Z o n i n g , f u n d i n g Be h a v i o r a l H e a l t h – 9 8 8 l i n e , 2 3 h o u r cl i n i c , f u n d i n g Bl a k e D e c i s i o n – S t i l l t o b e d e t e r m i n e d du r i n g t h e s p e c i a l s e s s i o n . Fi r e a r m s – A s s a u l t w e a p o n b a n , w a i t i n g pe r i o d 4 Sp e c i f i c f u n d i n g i n T u k w i l a i n c u d e s : Tr a n s p o r t a t i o n – 4 2 nd Av e B r i d g e $1 7 m i l l i o n t o t a l $1 2 m i l l i o n i n 2 0 2 3 - 2 5 $ 5 m i l l i o n i n 2 0 2 5 - 2 7 Ca p i t a l $7 7 3 , 0 0 0 – T u k w i l a C o m m u n i t y C e n t e r $2 , 2 5 0 , 0 0 0 - T u k w i l a I m m i g r a n t & Re f u g e e W a d a j i r L a n d A c q u i s i t i o n 5  Se n   B o b   H a s e g a w a Ma j o r i t y   C a u c u s   C h a i r Bu s i n e s s ,   F i n a n c i a l   S e r v i c e s   &   T r a d e   Ru l e s St a t e   G o v e r n m e n t   &   E l e c t i o n s Wa y s   &   M e a n s  Re p   S t e v e   B e r g q u i s t Ap p r o p r i a t i o n s   ( V i c e   C h a i r ) Ed u c a t i o n Ru l e s  Re p   D a v i d   H a c k n e y Ca p i t a l   B u d g e t   ( V i c e   C h a i r ) Co n s u m e r   P r o t e c t i o n   &   B u s i n e s s Tr a n s p o r t a t i o n 6 ITEM INFORMATION STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 5/22/23 AGENDA ITEM TITLE Public Works Facilities Phase 2: Authorize the Mayor to Execute Contracts for the Design and Pre-Construction Phase of the Public Works Operation's Campus, Phase 2. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/22/23 Mtg Date 6/5/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY Staff is requesting authorization for the mayor to execute contracts as necessary, subject to approval by the City Attorney’s Office, for design and pre-construction work for the consolidated public works phase 2 project, within a total project budget not to exceed $5,974,412 (includes contingency funds). REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: VARIOUS DATES COMMITTEE CHAIR: SHARP AND KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTEE Unanimous Approval Fin and Gov.; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $5,974,412 (not to exceed) $5.5 M (2023 and 2024) $N/A Fund Source: UTILITY FUNDS, GENERAL FUND, 302 FUND, AND OTHER FUNDS. Comments: Design and pre-construction costs are spreadout in 2023, 2024, and 2025. MTG. DATE RECORD OF COUNCIL ACTION 5/22/23 6/5/23 MTG. DATE ATTACHMENTS 5/22/23 Informational Memorandum with attachments (updated May 15, 2023) PowerPoint presentation Minutes from the 5/8 Finance & Governance Committee meeting will be distributed separately 6/5/23 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 5/22/23 BJM 6/5/23 BJM 5.A. 7 8 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Governance FROM: David Cline, City Administrator Vicky Carlsen, Finance Director BY: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: March 6, 2023 Updated, March 21, 2023 Updated, April 3, 2023 Updated, May 1, 2023 Updated, May 15, 2023 SUBJECT: Public Works Operation’s Campus Phase 2: Authorize the Mayor to Execute Contracts for the Design and Pre-Construction Phase of the Public Works Operation's Campus.  ISSUE This memo outlines the design costs, financing, and estimated construction cost for Public Works Operations Campus, Phase 2 (hereinafter “Public Works Phase 2”) capital construction project. Working drafts of this memo have been presented to the Finance and Governance Committee on March 13, March 27, and April 10. Staff is requesting authorization for the mayor to execute contracts as necessary, subject to approval by the City Attorney’s Office, for design and pre-construction work for the consolidated public works phase 2 project, within a total project budget not to exceed $5,974,412 (includes contingency funds). BACKGROUND I. Overview of the Public Safety Plan and Public Works Phase Operations Campus The following provides a brief overview of the City’s recent investment in public facilities over the last 15 years. a. Development of the Public Safety Plan In 2008 the City completed a comprehensive seismic study of city buildings, which was recently updated in 2022. This report found that several buildings, including fire stations and public works shops, would be unusable after an earthquake. It was this study that was the impetus for the City to begin examining how to invest in upgraded facilities, specifically public safety buildings (fire stations, police, municipal court, emergency management and public works functions). In 2015, after a two-year process, the City Council was presented a report entitled, “Investing in Tukwila: Essential Governmental Services Facilities Plan 2015-2040.” The plan recommended the construction and/or replacement of several public safety buildings, including a new justice center to house police, emergency management and municipal court; the replacement of three 9 INFORMATIONAL MEMO Page 2 fire stations; and a combined public works operations facility. The plan also included recommendations for City Hall and the 6300 building. This final report was presented to the City Council by the Facilities Committee, made up of community members, council members, and staff. This Committee recommended a public safety facilities ballot measure, which resulted in the City Council adopting the “Public Safety Plan” to prioritize:  the construction of three replacement fire stations,  a new justice center (police, emergency management and municipal court),  a consolidated public works shop, and  a funding plan for 20 years of fire apparatus and equipment. In November 2016 Tukwila voters approved the public safety plan bond measure with 60.5% approval. Funds from the bond measure were used for the new fire stations, fire equipment and apparatus and the justice center. Separately, funding for the public works facilities would come from a variety of sources, including general fund and utility funds. In 2018, this financing and expenditure plan was updated with the D-20 Model, adopted by the City Council and discussed further below. In 2018 the City began to identify and acquire land for the public safety plan, based upon the recommendations of the community Siting Advisory Committee. Existing City owned land was used for two of the new fire stations (51 and 52); the City assembled land on Tukwila International Blvd for the Justice Center; and the City acquired three parcels in the north end of the City for a consolidated public works shop. Public Works Operations Campus Phase 1 (hereinafter “Public Works Phase 1”) entailed the construction of the west side of the property and moving the City’s fleet and facilities functions from George Long to the new site. Public Works Phase 2 will entail work on the east side of the property and will eventually allow the City to move the street and utilities functions from the Minkler Shops to the site, as well as consolidating other functions currently found on other sites, such as spoils storage, etc. The Justice Center and Fire Station 51 went operational in 2020 and Fire Station 52 become operational in 2021. The Fleet and Facilities building became operational in 2022 (Public Works Phase 1). In 2022, the City Council authorized the test to fit work for the eastern portion of the Public Works Phase 2 - Operations Campus, which will conclude in March of 2023. Due to costs the relocated Fire Station 54 was deferred. The Public Works Operations Campus is the final project remaining from the Public Safety Plan. Funding for design of the Public Works Operations Campus was adopted in the 2023-2024 Budget and construction costs were included in the 2023-2028 Capital Improvement Plan starting in 2025. b. Siting of the Consolidated Public Works Shops Facilities As briefly discussed above, the City utilized a “Siting Advisory Committee” to assist with identifying possible locations for the replacement fire stations, the new Justice Center, and the Consolidated Public Works Shops Facilities. The City Council received the final report on the recommendations of the Siting Advisory Committee on October 16, 2017. Since all of the buildings constructed for the public safety plan, which includes the consolidated Public Works Shops Facilities, have a public safety role, the City identified several critical siting factors for the for the future locations: 10 INFORMATIONAL MEMO Page 3  The properties needed to be out of the floodplain and/or not protected by a levee. Old Fire Station 51 did not meet this requirement and the new Fire Station 51 was located just above the valley floor. Minkler Shops does not meet this requirement.  Not be in a possible soil liquefaction area in order to mitigate risk during an earthquake.  Specific to the consolidated public works shops was that the property not be located in residential areas.  All facilities had to be permitted in the City’s underlying zoning. Based upon this broad criterion, the City Siting Advisory Committee examined a total of ten parcels, all in the City’s Manufacturing Industrial Center zoning classification. Three parcels were ultimately recommended by the Siting Advisory Committee and the City Council authorized the use of eminent domain to acquire the properties. The City reached deals with all three property owners and has or will take title to all the properties by November 1, 2023. c. Financing the Public Safety Plan- the D-20 Model In 2018, due to cost escalation from market conditions and initial estimates based on incomplete data, the City created options for the Public Safety Plan. Throughout the first half of 2018, the City Council’s Finance Committee, together with staff, deliberated on a variety of financing options (A, B, C1, C2 and D) to support the Public Safety Plan. In June 2018, the City Council adopted their recommendation of option D-20 which directed the:  Construction of two new fire stations (51 & 52) and the Justice Center  Dedication of $30 million for land acquisition, building upgrades and master planning for public works shops.  Fire apparatus and equipment funding for ten years  Issuance of 20-year bonds.  Use of a variety of financial sources (e.g. Limited Term General Obligation Bonds (LTGO), Fire impact fees, land sales and one-time funds, ongoing REET 1, General Fund.) This long-range model – D20 - (2018-2039) has been updated several times to reflect changing revenues and expenditures. 1. All major projects in the D-20 model are now complete as originally anticipated in 2018. The following is a basic overview of the revenue and expenditures to date in the D-20 Model. The work outlined below includes all land acquisition costs (Justice Center, Fire Station 54, and Public Works Operations Campus) construction to date for Fire Stations 51 and 52, Justice Center and Public Works phase 1 (fleet and facilities); interim improvements on Minkler; and planning and test to fit associated with Public Works Phase2. In addition, the initial planning for the Teen and Senior Center was funded from unused budget leftover from the Justice Center and therefore funded from the D-20 model. The only remaining items are finishing the roof and siding updates for the Public Works Phase 1 and the final payment for the 2022 fire engine, which is expected in 2025. 2. The D-20 Model accounted for all financial aspects of these projects. Data incorporated two capital project funds, 305 and 306 as well as all debt service funds and other funds that contributed funding sources (general fund, 301, utility funds). Note, revenues are forecasted to be higher than expenditures due to financing costs. 3. Other Changes. Sales Tax Mitigation funds were significantly reduced from 2019 to 2020 due to the loss of ongoing Sales Tax Mitigation payments. Council adopted CARES funding for project costs associated with COVID supply chain delays and added 11 INFORMATIONAL MEMO Page 4 Teen/Senior Center planning from unspent Justice Center budgeted funds. Additional general fund and utility fund payments were adopted in 2022 to continue the public safety plan efforts for the consolidated public works shop. 4. Assuming a successful annexation vote to the Puget Sound Regional Fire Authority (PSRFA), capital acquisition responsibilities for future fire equipment and apparatus shift to PSRFA in 2025. A portion of the proceeds from completed land sales (Travelers Choice and HealthPoint) and approved (still pending) George Long sale are currently budgeted to support remaining public safety plan financing requirements as well as Public Works Phases 1 and 2. 5. Land Sales, originally contemplated in the D-20, are no longer required in their entirety. a. The updated D-20 model (December, 2022) removes future land sales. b. Future City Council direction will be needed on use of land revenue (e.g. lease or sale) for capital facility planning.   c. Completing the Public Safety Plan – Design and Construction of Consolidated Public Works Shops, Phase 2 The last remaining item in the Public Safety Plan is Public Works Phase 2. This will allow the City to move off of the Minkler Shops site. The City is still providing critical public works  Original  Updated  Updated Updated June 2018 Dec 2019 Dec 2020 Dec 2022 EXPENDITURES Fund 305:  Public Safety Plan 114,730,235$         122,627,139$         120,510,023$         109,804,786$         Justice Center  68,570,005$           66,864,711$           65,747,697$           65,995,940$           Fire Stations   30,334,435$           39,936,632$           38,936,530$           37,791,730$           Fire Equipment/Apparatus/Financing   15,825,796$           15,825,796$           15,825,796$           6,017,117$             Fund 306:  City Facilities 30,000,000$           35,700,000$           36,200,000$           43,150,491$               PW Shops Phase I  $30,000,000 $35,700,000 $35,700,000 $36,405,462     Minkler Improvements   $500,000 $500,000     Teen/Senior Center   $395,030     PW Operations Campus Phase 2 $5,850,000 TOTAL $144,730,235 $158,327,139 $156,710,023 $152,955,277 REVENUES Voted Bonds (UTGO) 77,385,000$           77,997,026$           77,997,026$           77,997,026$           Councilmanic Bonds (LTGO) 40,000,000$           45,500,600$           45,500,600$           45,500,600$           Fire Impact Fees (Tukwila South‐ FS 51) 4,750,000$             4,750,000$             4,750,000$             4,750,000$             Fire Impact Fee‐ ongoing  8,517,000$             9,817,000$             9,497,000$             8,244,202$             Fund 301 Transfer‐ REET Funds 3,000,000$             3,000,000$             3,000,000$             3,500,000$             Land Sales 15,038,000$           13,053,090$           13,518,000$           3,014,845$             REET 1 ‐ Ongoing Support 12,813,091$           12,813,091$           12,852,409$           11,000,000$           Sales Tax Mitigation  4,017,425$            665,909$                 665,909$                 Cares Act       300,000$                 497,247$                 Investment Earning 707,845$                 1,480,824$             1,725,661$             1,626,356$             Project Contribution (TeenSenior) 600,000$                 Project Contribution (General Fund) 141,854$                 2,991,854$             2,991,854$             5,950,954$             Project Contribution (Utility Fund) 141,854$                 3,791,854$             4,291,854$             7,791,854$             TOTAL 162,494,644$         179,212,764$         177,090,313$         171,138,993$         D‐20 MODEL FINANCIAL SNAPSHOT 2018‐2022 12 INFORMATIONAL MEMO Page 5 activities at the Minkler Shops under older, inefficient conditions. In addition, as part of the Public Safety Plan, the City identified a goal to move all critical facilities out of flood-prone areas and the Minkler Shops is located directly behind a levee that has significant concerns. Public Works has moved from George Long into Public Works Phase 1. On November 1, 2023 the City takes ownership of the east side of the property and the Council adopted a lease agreement through April of 2025 with the current tenant. The City Council authorized the “test- to-fit” work which developed design options for the entire combined public works site. The “test- to-fit” will provide the City better cost estimates for the final phase of the project. In March 2023, the “test-to-fit” was complete and the City Council was briefed on cost estimates for the full buildout and completion of Public Works Phase 2. d. Funding Test to Fit Before moving straight to design, the City Council directed staff to do additional planning and engagement with the City Council on the layout of the site, this was the “Test to Fit.” The total budget for the Test to Fit work is $350,000. This work occurred in 2022 and 2023. The work will be completed at or slightly below the budget. Funding for the Public Works Phase 2 has been a 50/50 split between the general fund and the utilities. e. Test to Fit Design Concepts The City Council as a whole and the Transportation and Infrastructure Committee were briefed as the Test to Fit process proceeded. Additionally, an open house was hosted to solicit impact from Tukwila community members. In March the project team presented to the City Council the various layout concepts considered by the project team. Concept “A” (below) scored the highest on the project team’s criteria and was also favored by Public Works Staff. Contract Title Firm Cost Test to Fit Design Miller Hayashi 203,337$        Geotech Exploration Langan 36,600$          Surveying David Evans and Associates 25,000$          Project Management Shiels Obletz Johnsen 78,238$          Total: 343,175$        Budget 350,000$        Remaining Contigency: 6,825$            2022 Actual Expenditures: 185,124 2023 Budget Expenditures: 164,876 Source of Funds Utilities Water: 28,029$          Sewer 15,663$          Surface Water 38,746$          Subtotal: 82,438$          Other Funds General Fund: 82,438$          Test to Fit Analysis Cost 13 INFORMATIONAL MEMO Page 6 II. Public Works Phase 2, Financing a. The Next D-20 Model, Public Works Campus Financial Model The D-20 model was a successful tool the City Council approved to track all expenditures and revenues associated with the construction of the Public Safety Plan. Using the D-20 model as an example, staff has begun to put together a model that can used to track expenditures and revenues associated with Public Works Phase 2. Like the D-20 model, the model can be used to track the cash flow of the project, including the issuance of debt and annual debt payments. The model can also be easily modified to program in specific situations and changes in the funding and/or costs. 14 INFORMATIONAL MEMO Page 7 i. Scenario 1, Base Model The above model is the starting point for discussion. It assumes that the design and pre- construction costs in 2023, 2024 and 2025 are paid for in cash. In 2025 the City would issue a bond of just over $77 million to move forward with construction. It is likely that the City could reduce debt payments by spreading the bond issuance over 2025 and 2026 (this is what we did for the public safety bond) However, for simplicity the bond issuance was shown as occurring at one time. In 2026 the general fund would need to support debt payments of $2.6 million (discussed below), while the utilities would provide $2.5 million in rent to the general fund to be on the site. More discussion on the utilities rent payment is provided below. The general fund annual contributions begin to drop starting in 2028 and will continue to drop as the rent for the utilities increases based on a standard inflation rate. Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre‐Construction: 1,725,000$       2,875,000$       1,374,412$         ‐$                     ‐$               ‐$              Other Soft Costs:‐$                   23,377,588$       ‐$                     ‐$               ‐$              Total Soft Costs: 1,725,000$       2,875,000$       24,752,000$       ‐$                     ‐$               ‐$              2023 Construction Cost Estimates:‐$                   ‐$                    23,417,500$       23,417,500$       ‐$               ‐$              January 2026 Escalation:‐$                   ‐$                    3,839,000$         3,839,000$         ‐$               ‐$              Total Hard Costs:‐$                   ‐$                    27,256,500$       27,256,500$       ‐$               ‐$              Total Construction Costs: 1,725,000$       2,875,000$       52,008,500$       27,256,500$       ‐$               ‐$              Debt Payments:‐$                   ‐$                   ‐$                      1,557,812$         5,168,232$   5,168,232$  Total: 1,725,000$       2,875,000$       52,008,500$       28,814,312$       5,168,232$   5,168,232$  Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: 237,021$          824,575$          280,646$            ‐$                     ‐$               ‐$              Potential Additional REET 1 Funds: 50,000$            50,000$            406,560$            ‐$                     ‐$               ‐$              Land Sales: 300,000$          500,000$          ‐$                     ‐$                     ‐$               ‐$              Exceed Funds from 302 Fund: 275,479$          62,925$            ‐$                     ‐$               ‐$              Other General Fund Contribution:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Proceeds from Bonds:‐$                   ‐$                    79,448,400$       ‐$                     ‐$               ‐$              General Fund Debt Service:‐$                   ‐$                   0 ‐$                      2,668,232$   2,593,232$  Funding from Partners:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Grants:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Park Impact Fee:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Subtotal: 862,500$          1,437,500$       80,135,606$       ‐$                      2,668,232$   2,593,232$  Utilities Water: 293,250$          488,750$          233,650$            ‐$                      850,000$      875,500$     Sewer: 163,875$          273,125$          130,569$            ‐$                      475,000$      489,250$     Surface Water: 405,375$          675,625$          322,987$            ‐$                      1,175,000$   1,210,250$  Grants: Subtotal: 862,500$          1,437,500$       687,206$            ‐$                      2,500,000$   2,575,000$  Total All Sources: 1,725,000$       2,875,000$       80,822,812$       ‐$                      5,168,232$   5,168,232$  Starting Year Balance:‐$                   ‐$                      28,814,312$       (0)$                 (0)$                Ending Year Fund Balance:‐$                   ‐$                    28,814,312$       (0)$                       (0)$                 (0)$                (S1) Total Construction Estimates, No Land Sales Towards Construction, 5% Bond, 30 Year Bond 15 INFORMATIONAL MEMO Page 8 ii. Scenario 2, Base Model, with Land Sales The base model with land sales assumes $9.5 million in land sales by 2025. The general fund debt contribution is reduced because of the land sales revenue. Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre‐Construction: 1,725,000$       2,875,000$       1,374,412$         ‐$                     ‐$               ‐$              Other Soft Costs:‐$                   23,377,588$       ‐$                     ‐$               ‐$              Total Soft Costs: 1,725,000$       2,875,000$       24,752,000$       ‐$                     ‐$               ‐$              2023 Construction Cost Estimates:‐$                   ‐$                    23,417,500$       23,417,500$       ‐$               ‐$              January 2026 Escalation:‐$                   ‐$                    3,839,000$         3,839,000$         ‐$               ‐$              Total Hard Costs:‐$                   ‐$                    27,256,500$       27,256,500$       ‐$               ‐$              Total Construction Costs: 1,725,000$       2,875,000$       52,008,500$       27,256,500$       ‐$               ‐$              Debt Payments:‐$                   ‐$                   ‐$                      1,557,812$         4,550,244$   4,550,244$  Total: 1,725,000$       2,875,000$       52,008,500$       28,814,312$       4,550,244$   4,550,244$  Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: 237,021$          824,575$          280,646$            ‐$                     ‐$               ‐$              Potential Additional REET 1 Funds: 50,000$            50,000$            406,560$            ‐$                     ‐$               ‐$              Land Sales: 300,000$          500,000$          9,500,000$         ‐$                     ‐$               ‐$              Exceed Funds from 302 Fund: 275,479$          62,925$            ‐$                     ‐$               ‐$              Other General Fund Contribution:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Proceeds from Bonds:‐$                   ‐$                    69,948,400$       ‐$                     ‐$               ‐$              General Fund Debt Service:‐$                   ‐$                   0 ‐$                      2,050,244$   1,975,244$  Funding from Partners:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Grants:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Park Impact Fee:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Subtotal: 862,500$          1,437,500$       80,135,606$       ‐$                      2,050,244$   1,975,244$  Utilities Water: 293,250$          488,750$          233,650$            ‐$                      850,000$      875,500$     Sewer: 163,875$          273,125$          130,569$            ‐$                      475,000$      489,250$     Surface Water: 405,375$          675,625$          322,987$            ‐$                      1,175,000$   1,210,250$  Grants: Subtotal: 862,500$          1,437,500$       687,206$            ‐$                      2,500,000$   2,575,000$  Total All Sources: 1,725,000$       2,875,000$       80,822,812$       ‐$                      4,550,244$   4,550,244$  Starting Year Balance:‐$                   ‐$                      28,814,312$       (0)$                 (0)$                Ending Year Fund Balance:‐$                   ‐$                    28,814,312$       (0)$                       (0)$                 (0)$                (S2) Total Construction Estimates, Land Sales Going Towards Construction, 5% Bond, 30 Year Bond 16 INFORMATIONAL MEMO Page 9 iii. Scenario 3, Base Model, Land Sales and Lower Interest Rate Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre‐Construction: 1,725,000$       2,875,000$       1,374,412$         ‐$                     ‐$               ‐$              Other Soft Costs:‐$                   23,377,588$       ‐$                     ‐$               ‐$              Total Soft Costs: 1,725,000$       2,875,000$       24,752,000$       ‐$                     ‐$               ‐$              2023 Construction Cost Estimates:‐$                   ‐$                    23,417,500$       23,417,500$       ‐$               ‐$              January 2026 Escalation:‐$                   ‐$                    3,839,000$         3,839,000$         ‐$               ‐$              Total Hard Costs:‐$                   ‐$                    27,256,500$       27,256,500$       ‐$               ‐$              Total Construction Costs: 1,725,000$       2,875,000$       52,008,500$       27,256,500$       ‐$               ‐$              Debt Payments:‐$                   ‐$                   ‐$                      1,557,812$         4,045,123$   4,045,123$  Total: 1,725,000$       2,875,000$       52,008,500$       28,814,312$       4,045,123$   4,045,123$  Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: 237,021$          824,575$          280,646$            ‐$                     ‐$               ‐$              Potential Additional REET 1 Funds: 50,000$            50,000$            406,560$            ‐$                     ‐$               ‐$              Land Sales: 300,000$          500,000$          9,500,000$         ‐$                     ‐$               ‐$              Exceed Funds from 302 Fund: 275,479$          62,925$            ‐$                     ‐$               ‐$              Other General Fund Contribution:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Proceeds from Bonds:‐$                   ‐$                    69,948,400$       ‐$                     ‐$               ‐$              General Fund Debt Service:‐$                   ‐$                   0 ‐$                      1,545,123$   1,470,123$  Funding from Partners:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Grants:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Park Impact Fee:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Subtotal: 862,500$          1,437,500$       80,135,606$       ‐$                      1,545,123$   1,470,123$  Utilities Water: 293,250$          488,750$          233,650$            ‐$                      850,000$      875,500$     Sewer: 163,875$          273,125$          130,569$            ‐$                      475,000$      489,250$     Surface Water: 405,375$          675,625$          322,987$            ‐$                      1,175,000$   1,210,250$  Grants: Subtotal: 862,500$          1,437,500$       687,206$            ‐$                      2,500,000$   2,575,000$  Total All Sources: 1,725,000$       2,875,000$       80,822,812$       ‐$                      4,045,123$   4,045,123$  Starting Year Balance:‐$                   ‐$                      28,814,312$       (0)$                 (0)$                Ending Year Fund Balance:‐$                   ‐$                    28,814,312$       (0)$                       (0)$                 (0)$                (S3) Total Construction Estimates, Land Sales Going Towards Construction, 4% Bond, 30 Year Bond 17 INFORMATIONAL MEMO Page 10 iv. Scenario 4, 20-year bond, land sales, and a 4.75% bond issuance. The above model assumes $9.5 million in land sales by 2025, but also assumes that the bond issuance has an interest rate of 4 percent versus 5 percent. b. Funding Principles The following are general funding principles the City could use in the PW Phase 2 Model: 1. Revenue from land sales from existing public works facilities (George Long, Minkler, and Longacres) would go to support the build out of Public Works Phase 2. 2. The City could consider allocated other property transactions into Public Works Phase 2. 3. The utilities will pay their fair share for being on the City owned property. 4. The City will work to identify and engage partners who can help pay for the capital costs the buildout. However, the partners fund must be more than just contributing to the marginal cost increases of the partner. Essentially, the City must receive funds above the cost incurred by the partner being on the property. 5. One-time funding sources for one-time expenses. Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre‐Construction: 1,725,000$       2,875,000$       1,374,412$         ‐$                     ‐$               ‐$              Other Soft Costs:‐$                   23,377,588$       ‐$                     ‐$               ‐$              Total Soft Costs: 1,725,000$       2,875,000$       24,752,000$       ‐$                     ‐$               ‐$              2023 Construction Cost Estimates:‐$                   ‐$                    23,417,500$       23,417,500$       ‐$               ‐$              January 2026 Escalation:‐$                   ‐$                    3,839,000$         3,839,000$         ‐$               ‐$              Total Hard Costs:‐$                   ‐$                    27,256,500$       27,256,500$       ‐$               ‐$              Total Construction Costs: 1,725,000$       2,875,000$       52,008,500$       27,256,500$       ‐$               ‐$              Debt Payments:‐$                   ‐$                   ‐$                      1,557,812$         5,494,479$   5,494,479$  Total: 1,725,000$       2,875,000$       52,008,500$       28,814,312$       5,494,479$   5,494,479$  Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: 237,021$          824,575$          280,646$            ‐$                     ‐$               ‐$              Potential Additional REET 1 Funds: 50,000$            50,000$            406,560$            ‐$                     ‐$               ‐$              Land Sales: 300,000$          500,000$          9,500,000$         ‐$                     ‐$               ‐$              Exceed Funds from 302 Fund: 275,479$          62,925$            ‐$                     ‐$               ‐$              Other General Fund Contribution:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Proceeds from Bonds:‐$                   ‐$                    69,948,400$       ‐$                     ‐$               ‐$              General Fund Debt Service:‐$                   ‐$                   0 ‐$                      2,994,479$   2,919,479$  Funding from Partners:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Grants:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Park Impact Fee:‐$                   ‐$                   ‐$                     ‐$                     ‐$               ‐$              Subtotal: 862,500$          1,437,500$       80,135,606$       ‐$                      2,994,479$   2,919,479$  Utilities Water: 293,250$          488,750$          233,650$            ‐$                      850,000$      875,500$     Sewer: 163,875$          273,125$          130,569$            ‐$                      475,000$      489,250$     Surface Water: 405,375$          675,625$          322,987$            ‐$                      1,175,000$   1,210,250$  Grants: Subtotal: 862,500$          1,437,500$       687,206$            ‐$                      2,500,000$   2,575,000$  Total All Sources: 1,725,000$       2,875,000$       80,822,812$       ‐$                      5,494,479$   5,494,479$  Starting Year Balance:‐$                   ‐$                      28,814,312$       (0)$                 (0)$                Ending Year Fund Balance:‐$                   ‐$                    28,814,312$       (0)$                       (0)$                 (0)$                (S4) Total Construction Estimates, Land Sales Going Towards Construction, 4.75% Bond, 20 Year Bond 18 INFORMATIONAL MEMO Page 11 6. Others? c. Other Capital Needs Funds that are being allocated from land sales and REET 1 are potential funds that could be used for other one-time capital expenses, such as replacing the HVAC system at the Tukwila Community Center. The City has been successful in getting a state grant for the work and there is a federal appropriation also pending. d. Other Potential Sources of Revenue Many jurisdictions have been unable to spend their American Rescue Plan Act (ARPA) funds. There is a slight possibility that the City maybe able to secure additional ARPA funds to assist with the design work. If the City is successful, these funds could be used to meet the non- utilities funding for the design phase funds. III. Funding the Design and Pre-Construction Work The City’s project manager, SOJ, have secured quotes from professional firms to complete the design and pre-construction work for Public Works Phase 2. The total cost for all firms and work is $ $5,195,141, with an additional owner’s contingency of $779,271, for a total of $5,974,412. This work would be spread out in 2023, 2024, and 2025. Like with the Test to Fit work, the cost for the design and pre-construction was envisioned to be split 50/50 between the general fund and utilities. An additional $1,644,964 in non-utility funds would have to be used to support the design and pre-construction phase. Staff believes that using a combination of funds from excess REET 1, 302 (Urban Renewal), land sales revenue, and the ending fund balance of 306 can be used for these funds. a. Debt Year 2023 2024 2025 Total Total Spend Per Year: 1,725,000$       2,875,000$       1,374,412$       5,974,412$        Source of Funds General Fund Lease Revenue from UPS: 237,021$          824,575$          280,646$          1,342,242$        Other Funds: 625,479$          612,925$          406,560$          1,644,964$        Proceed from Land Sales:‐$                   Subtotal: 862,500$          1,437,500$       687,206$          2,987,206$        Utilities Water: 293,250$          488,750$          233,650$          1,015,650$        Sewer: 163,875$          273,125$          130,569$          567,569$           Surface Water: 405,375$          675,625$          322,987$          1,403,987$        Subtotal: 862,500$          1,437,500$       687,206$          2,987,206$        Total All Sources: 1,725,000$      2,875,000$      1,374,412$      5,974,412$       Design and Pre‐Construction Projected Burn 19 INFORMATIONAL MEMO Page 12 i. Financing Like most capital projects, the Public Works Operation’s Campus can be paid with a variety of revenue options, grants, and capital appropriations from other governmental entities. The City will have to issue a bond to pay for the overall construction costs. One way of looking at the construction costs is to look at how the City would pay the annual debt service for the project. ii. Bond Capacity iii. Annual Debt Service Year LTGO Debt UTGO Debt Total Long- Term Debt Assessed Value %Change AV 1.5%2.5% Remaining Non-Voted Debt Capacity Remaining Total Debt Capacity 2017 35,014,277 32,990,000 68,004,277 6,184,943,263 7.31% 92,774,149 154,623,582 57,759,872 86,619,305 2018 48,358,749 31,875,000 80,233,749 6,685,919,176 8.10% 100,288,788 167,147,979 51,930,039 86,914,230 2019 71,439,055 68,405,000 139,844,055 7,351,973,382 9.96% 110,279,601 183,799,335 38,840,546 43,955,280 2020 72,205,534 67,035,000 139,240,534 7,883,057,562 7.22% 118,245,863 197,076,439 46,040,329 57,835,905 2021 73,117,643 66,335,000 142,302,643 8,010,892,032 1.62% 120,163,380 200,272,301 44,195,737 57,969,658 2022 70,734,706 65,375,000 138,650,706 8,970,452,548 11.98% 134,556,788 224,261,314 61,281,082 85,610,608 2023 64,094,790 63,595,000 129,921,790 9,374,122,913 4.50% 140,611,844 234,353,073 74,285,054 104,431,283 2024 59,643,954 61,615,000 123,181,954 9,795,958,444 4.50% 146,939,377 244,898,961 85,372,423 121,717,007 2025 55,602,406 59,210,000 116,426,406 10,236,776,574 4.50% 153,551,649 255,919,414 96,335,243 139,493,008 2026 51,941,964 56,565,000 109,811,964 10,697,431,520 4.50% 160,461,473 267,435,788 107,214,509 157,623,824 2027 48,157,300 53,660,000 102,813,300 11,178,815,938 4.50% 167,682,239 279,470,398 118,528,939 176,657,098 2028 44,231,450 50,485,000 95,403,450 11,681,862,655 4.50% 175,227,940 292,046,566 130,309,490 196,643,116 2029 40,164,314 47,025,000 87,567,314 12,207,546,475 4.50% 183,113,197 305,188,662 142,570,883 217,621,348 2030 36,414,928 43,290,000 79,773,928 12,756,886,066 4.50% 191,353,291 318,922,152 154,869,363 239,148,224 2031 32,218,328 39,270,000 71,488,328 13,330,945,939 4.50% 199,964,189 333,273,648 167,745,861 261,785,320 2032 28,515,314 34,950,000 63,465,314 13,930,838,506 4.50% 208,962,578 348,270,963 180,447,264 284,805,649 2033 24,683,322 30,315,000 54,998,322 14,557,726,239 4.50% 218,365,894 363,943,156 193,682,572 308,944,834 2034 20,723,662 25,360,000 46,083,662 15,212,823,920 4.50% 228,192,359 380,320,598 207,468,697 334,236,936 2035 16,626,052 20,075,000 36,701,052 15,897,400,996 4.50% 238,461,015 397,435,025 221,834,963 360,733,973 2036 12,652,810 14,440,000 27,092,810 16,612,784,041 4.50% 249,191,761 415,319,601 236,538,951 388,226,791 2037 8,926,072 8,440,000 17,366,072 17,360,359,323 4.50% 260,405,390 434,008,983 251,479,318 416,642,911 2038 5,070,838 4,335,000 9,405,838 18,141,575,492 4.50% 272,123,632 453,539,387 267,052,794 444,133,549 2039 1,640,000 - 1,640,000 18,957,946,389 4.50% 284,369,196 473,948,660 282,729,196 472,308,660 2040 - - - 19,811,053,977 4.50% 297,165,810 495,276,349 297,165,810 495,276,349 2041 - - - 20,702,551,406 4.50% 310,538,271 517,563,785 310,538,271 517,563,785 2042 - - - 21,634,166,219 4.50% 324,512,493 540,854,155 324,512,493 540,854,155 2043 - - - 22,607,703,699 4.50% 339,115,555 565,192,592 339,115,555 565,192,592 Voted debt cannot exceed the aggregate of: 2.5% for general purposes, 2.5% for parks and open spaces, & economic development, and 2.5% for utility purposes 20 INFORMATIONAL MEMO Page 13 30 Year Debt Issuance Interest Rate 5.00% Payments Per Year 1 Term (Years) 30 Total Bond Annual Debt Service Minimum General Fund Obligation 80,000,000 $5,204,115 $2,602,057.40 75,000,000 $4,878,858 $2,439,428.82 70,000,000 $4,553,600 $2,276,800.23 65,000,000 $4,228,343 $2,114,171.64 60,000,000 $3,903,086 $1,951,543.05 Like most capital projects, the Public Works Phase 2 can be paid with a variety of revenue options, grants, and capital appropriations from other governmental entities. The City will have to issue a bond to pay for the overall construction costs. One way of looking at the construction costs is to look at how the City would pay the annual debt service for the project. Page 51 of the City’s 2023/2024 Adopted Budget outlines the City’s required debt service through 2028. As shown on the page, the City assumed the general fund would support $1,951,543 in annual debt service for the Public Works Shops, Phase 2. Since the general fund is assumed to support 50 percent of the construction costs, with the utilities assuming the other half. This would support a total bond of $60 million per year. In 2023 the total debt payments for all debt for the City is approximately $5.01 million. Page 51 of the City’s 2023/2024 adopted budget is below. 40 Year Debt Issuance Interest Rate 5.00% Payments Per Year 1 Term (Years) 40 Total Bond Annual Debt Service Minimum General Fund Obligation 80,000,000 $4,662,253 $2,331,126.45 75,000,000 $4,370,862 $2,185,431.04 70,000,000 $4,079,471 $2,039,735.64 65,000,000 $3,788,080 $1,894,040.24 60,000,000 $3,496,690 $1,748,344.83 21 INFORMATIONAL MEMO Page 14 Based upon updated construction costs, for planning purposes the City is assuming construction costs, including bond costs, of $79.44 million. The design and pre-construction work will be paid with cash on hand and not included in the bond. Total Maximum Potential Bond Total (Hard and Soft) Cost: 77,890,588  Cost of Debt Issuance:1,557,812    Total Bond: 79,448,400  General Fund and Utility Fund Allocations, Adjusted General Fund Allocation 39,724,200  Less Grants and One Time: ‐                Less Land Sales: ‐                Alternative Scopes: ‐                Total: 39,724,200  General Fund Debt Service 2,584,116    Utility Fund Allocation 39,724,200  Less Grants Alternative Scopes: Less One Time Monies Total, Utilities: 39,724,200  Utilty Debt Service 2,584,116    22 INFORMATIONAL MEMO Page 15 The total potential bond obligations would be split 50/50 between the general fund and utilities. The terms are 30 years, with 5% percent interest rate. The obligations above assume no land sales, no one time cost adjustments, and no grants/one time funding opportunities. It’s essentially the max debt service model. However, the debt service obligations are lowered if the City credits land sales and other one-time funds to the project. The adjusted model (discussion purposes only) above assumes $2 million in grants/one-time funds, $5 million in land sales, and reducing the scope by $1 million, lessening the general fund total debt service obligation to just over $2 million per year. The use of one-time funds would significantly reduce the annual debt service the general fund would have to service per year. iv. Interest Rate Variable General Fund and Utility Fund Allocations, Adjusted General Fund Allocation 39,724,200  Less Grants and One Time: ‐                Less Land Sales: 10,000,000  Alternative Scopes: 500,000       Total: 29,224,200  General Fund Debt Service 1,901,076    Utility Fund Allocation 39,724,200  Less Grants Alternative Scopes: Less One Time Monies Total, Utilities: 39,724,200  Utilty Debt Service 2,584,116    General Fund Debt Service  General Fund Bond Allocation: 39,750,000       34,750,000 29,750,000 24,750,000  Maximum Payment Required: $2,585,795 $2,260,537 $1,935,280 $1,610,023 Debt Service in 2023/2024 Budget: 1,951,543         1,951,543   1,951,543   1,951,543    Max. Additional Gen. Funds Needed: 634,251            308,994       (16,263)        (341,520)      30 Year Payments, Based On Interest Rate Total Bond 4.50% 5.00% 5.50% 6.50% 7.00% 80,000,000 $4,911,323 $5,204,115 $5,504,431 $6,126,195 $6,446,912 75,000,000 $4,604,366 $4,878,858 $5,160,404 $5,743,308 $6,043,980 70,000,000 $4,297,408 $4,297,408 $4,297,408 $4,297,408 $4,297,408 65,000,000 $3,990,450 $3,990,450 $3,990,450 $3,990,450 $3,990,450 60,000,000 $3,683,493 $3,683,493 $3,683,493 $3,683,493 $3,683,493 Interest Rate 40 Year Payments, Based On Interest Rate Total Bond 4.50% 5.00% 5.50% 6.50% 7.00% 80,000,000 $4,347,452 $4,662,253 $4,985,627 $5,655,498 $6,000,731 75,000,000 $4,075,736 $4,370,862 $4,674,026 $5,302,029 $5,625,685 70,000,000 $3,804,020 $3,804,020 $3,804,020 $3,804,020 $3,804,020 65,000,000 $3,532,305 $3,532,305 $3,532,305 $3,532,305 $3,532,305 60,000,000 $3,260,589 $3,260,589 $3,260,589 $3,260,589 $3,260,589 Interest Rate 23 INFORMATIONAL MEMO Page 16 iv. Hypothetical Utility Annual Rent Payments Assuming a bond of $79,448,000 per year with fixed payments. Hypothetical total base rent is $3,000,000 per year, with the utilities responsible for half of the rent cost. As is typical with all commercial leases, the base rent increases on an agreed upon amount. This amount would be set by an industry standard. The rent amount would be determined by obtaining a broker’s opinion value. Staff is working on the cost share allocation with the City’s utility funds (water, sewer, and stormwater) to ensure that the utilities are paying their fair share for the improvements. This will most likely include the utilities paying rent to the general fund indefinitely for the site. In future years the rent would likely be higher than our debt service to reflect a change in market rent. IV. Other The following outlines specific questions that have been asked in the various City Council and committee meetings. a. Construction Delay Costs Construction is currently anticipated to begin on May 1, 2025, shortly after the existing tenant’s lease expires. Current estimates are that for every month in delay the project’s construction costs would increase approximately $300,000 per month. b. Phasing of the Project A question came up at the February 27 Finance and Governance Committee meeting regarding a previously discussed phase 3 of the project. This comment seemed to be related to cost management and reducing the scope of the current project. 2024 2025 2026 2027 2028 Projected General Fund Revenues: 74,042,407$       66,813,952$       68,258,314$       69,971,661$     71,550,732$        Adopted Projected Debt (includes $1.95 M for PW Phase 2): 4,206,345$         5,643,933$         5,735,890$         5,739,099$       5,704,835$          % of Debt Payments to General Fund Revenue: 5.68% 8.45% 8.40% 8.20%7.97% Max General Fund Additional Debt Needed:‐$                     632,573$            632,573$            632,573$          632,573$             Total Potential Debt: 4,206,345$         6,276,506$         6,368,463$         6,371,672$       6,337,408$          % Debt Payments to General Fund Revenue: 5.68% 9.39% 9.33% 9.11% 8.86% Six Year Financial General Fund Debt Support Hypothetical Market Rent for Property:5,000,000$             Utilities Rent (50% of estimated rent): 2,500,000$             Annual Cost Adjustment:5% Year Total Debt Service Utility Rent General Fund Obligation 15,168,232$             2,500,000$  2,668,232$                         25,168,232$             2,625,000$  2,543,232$                         35,168,232$             2,756,250$  2,411,982$                         45,168,232$             2,894,063$  2,274,170$                         55,168,232$             3,038,766$  2,129,467$                         65,168,232$             3,190,704$  1,977,529$                         75,168,232$             3,350,239$  1,817,993$                         85,168,232$             3,517,751$  1,650,481$                         95,168,232$             3,693,639$  1,474,594$                         10 5,168,232$             3,878,321$  1,289,912$                         24 INFORMATIONAL MEMO Page 17 In 2019 the City Council authorized SHKS Architects to do site design planning for the public works shop site. A copy of the conceptual site design planning, including a three-phased total project is shown in the attachment provided. That proposed phasing would have resulted in the City demolishing and moving out of the Fleet and Facilities building. However, the City Council directed staff not to pursue the three-phase plan and to instead plan around the Fleet and Facilities building remaining in its current location. The City Council also provided additional funds to improve the seismic status of the building to be one that can be useable after an earthquake. Staff has taken this direction from Council and the project does not currently include a third phase and assumes the Fleet and Facility building will remain for the useful life of the building. Phasing of Phase 2 will not reduce the project cost or save the City money. In fact, the project team believes phasing would add more overall costs to the project: 1. Most of the significant cost items, such as the stormwater system and administration building cannot be phased. 2. Construction costs will likely continue to increase. In fact, going back to 2009, construction costs have always trended upwards, some years more steeply than others. At best the rate of increase may not be as aggressive, but the cost will continue to move upwards. Staff has discussed likely construction cost trends with developers who also believe that costs will continue to rise. 3. The City may be able to take advantage of favorable bonding costs in the next few years. If the work was spread out the City the City may have to issue different bonds and the terms may not be as favorable on the second issuance. 4. There are inefficiencies for the contractors since they would have to mobilize and secure temporary facilities for a phase project. These inefficiencies would be passed on to the City has additional costs for the project. 5. The design costs would be increased since the City would have to prepare two additional sets of contract documents. c. List of City Facilities (Due to space, this was moved as an attachment). d. Monetization of Surplus City Properties (Due to space, this was moved as an attachment). Attachment “B” is an updated list of properties that the City could monetize. If the vote to the RFA is successful, the City would not have to budget additional fire capital equipment into the D-20 model. This frees up land sales and leases to support other projects, such as the Public Works Operations Campus Phase 2. There is just under $18 million in potential land sales available to the city over the next five years. e. Intergenerational (Teen/Senior) Center Update The City Council did not allocate any funding for the planning of the Intergenerational Center in 2023 or 2024. The CIP does show funds being allocated in 2025 and 2026 for additional planning efforts. f. Minkler Shops and Levee Issues The Minkler Facility is classified as a critical facility because of its role in assisting with emergency response and because it stores hazardous materials, that if flooded would be problematic. Per Tukwila Municipal Code 16.52.120, all new critical facilities shall be located 25 INFORMATIONAL MEMO Page 18 outside of the limits of the 100-year flood event. If no feasible alternative exists, then the facility shall be elevated 3 feet above the base flood elevation (100-year flood event) or elevated to the 500-year flood elevation, whichever is higher. The City’s Floodplain Ordinance is based on the state’s model floodplain ordinance. Additionally, the Minkler Shops are located immediately behind the decertified Tukwila 205 levee, which has been shown to not meet federally established criteria (44 CFR 65.10) to provide reasonable assurance that protection from the base flood (aka 100-year flood) exists. The City, along with the King County Flood Control District and the US Army Corps of Engineers, are working on a long term, multi-phase process to address levee deficiencies. Minkler Shops has also been identified by WRIA-9 as an ideal location along the Green River to complete a salmon restoration project. A restoration project would likely be included in an overall levee setback project in the area. King County Flood District has expressed an interest in purchasing the Minkler Shops property. g. Can spoils be located somewhere else doing design and construction phase? The City’s spoils storage are currently scattered at various city owned site. Longacres and George Long will likely not be available to the City in the next few years as the City moves to sale the properties 1. Hydro-Excavated Spoils (clean muddy wet dirt) stored while it dries under the Grady Way Bridge accessed via Long Acres Property. 2. Dry Excavated Spoils (clean dry dirt) stored Long Acres Property. 3. Vactor Catch Basin Waste (grit, oil, sand) transported directly to King County Vactor Waste Facility in Renton. We don’t have a site to handle this type of material (Decant Facility). Not efficient use of time and limited to restricted delivery hours. 4. Street Sweeping Waste (leaves, litter, grit) stored at George Long before hauled to Waste Management Rail Transfer site in South Seattle. Stockpile is transported once large enough to send multiple dump trucks, multiple times on a scheduled delivery day. 5. Wood Chipping Waste (wood chips, ground leaves and vegetation) stored at George Long before used in parks and ROW as landscape mulch. h. Cost of Operations Campus to Date To date, the City has spent approximately $36 million on the Public Works Operations Campus. A significant amount of the funds used were to acquire the three parcels and to assist with business relocation for two of the businesses on the site. i. Impacts of Terminating the Project Terminating the project would result in the City not fulfilling its commitment regarding investing in new, safe buildings for the City’s public safety personnel. The City would have staff located at the Minkler Shops, which are too small for the City’s operations. Terminating the project would also result in general fund needing to pay back the utilities for work done to date on the project. The City has been implementing a 50/50 split between the general fund and utilities. General fund activities from George Long have moved to the Public Works Operations Campus. However, the utilities are located at Minkler Shop. If the utilities do not utilize the new campus the City cannot justify the 50/50 split. NEXT STEP 26 INFORMATIONAL MEMO Page 19 Staff is requesting authorization to move forward with the design and pre-construction work. Staff is not requesting authorization to move forward with construction or for the issuance of debt for the construction of the project. The following outlines the contracts that would need to be executed. The design and pre- construction work will occur in 2023, 2024, and 2025. Construction could begin in May of 2025. Staff would like to have the owner’s contingency floating. Meaning that the City would allocate to a specific contract if and when needed. It’s possible that other contracts would be needed, and the City could use the owner’s contingency for this work. Staff is requesting permission to add funds to contracts or to secure additional contract, if needed, provided the total project allocation does not exceed $5,974,412, without the need to get the contract modified by the City Council. Similar to the public safety plan, staff would also like to implement a monthly report to the City Council regarding the budget and expenditures associated with the design and pre-construction phase. This would be a report include in a packet to the City Council. Additionally, the project team will provide formal milestone check ins to the City Council in October, 2023; June, 2024, and March, 2025. Each one of these milestones would serve as potential offramp for the City Council to terminate the project. Firm Services Design Phase Costs Construction Phase Costs Miller Hayashi Architect 3,928,715.00$                       1,487,110.00$                            GeoEngineers Geotech 32,842.00$                            48,000.00$                                  NOVO HAZMAT 19,900.00$                            Part of the 19,900 Wetherholt Building Envelope 12,950.00$                            56,850.00$                                  SOJ Project Management 750,734.00$                          Not provided Ogden Murphy Legal 50,000.00$                            Not provided GCCM Preconstruction 400,000.00$                          Not provided Subtotal:5,195,141.00$                        15% contingency:779,271.15$                           Total Design Phase Costs:5,974,412.15$                      (Excludes: Permit Fees, Bond Costs) Tukwila Maintenance & Engineering Building ‐ Design Phase Budget DRAFT ‐ 4/10/2023 27 INFORMATIONAL MEMO Page 20 FINANCIAL IMPACT RECOMMENDATION Staff is requesting Council authorization for the Mayor to sign all necessary contracts for design and pre-construction work not to exceed $5,974,412 including contingencies. This would include specific updates and opportunities for off-ramps during this process. Recommended Motion: “Authorize the Mayor to execute contracts as necessary, subject to approval by the City Attorney’s Office, for design and pre-construction work for the consolidated public works phase 2 project, within a total project budget not to exceed $5,974,412 (includes contingency funds).” Staff would like to present this final report to the Committee of the Whole on May 22, 2023. The draft contracts for execution would be included in the packet for that meeting. Final City Council action could occur on June 5, 2023. ATTACHMENTS  SHKS Architects Phasing Outline  Attachment “A” Current Conditions and Overview of Key City Facilities  Attachment “B” Surplus Property Sale Opportunities  Debt Service  Salmon Habitat Project, Minkler Shops, WRIA-9  DRAFT contract with SOJ  DRAFT contract with Miller Hayashi  Letter, dated May 9, 2023, from John Palewicz, PMQA consultant  PowerPoint Presentation for May 22 Committee of the Whole Meeting  Minutes from the May 8, 2023 Finance and Governance Meeting 28 2 9 3 0 At t a c h m e n t “ A ” , C u r r e n t C o n d i t i o n s a n d O v e r v i e w o f K e y C i t y F a c i l i t i e s DR A F T , U p d a t e d M a y 1 , 2 0 2 3 Ca m p u s   B u i l d i n g   Na m e   Ye a r   Bu i l t   Bu i l d i n g   Sq .   f t .   La n d   Sq .   f t .   Pr i m a r y   U s e   S e c o n d a r y / B a c k u p   Us e   Se i s m i c   R i s k   F l o o d   R i s k   T e n a n t   Im p r o v e m e n t   (L a s t   T e n   Ye a r s )   Ca n   b e   su r p l u s ?   Ci t y   H a l l   C i t y   H a l l   1 9 7 9   2 5 , 1 5 9   1 1 7 , 7 7 4   A d m i n i s t r a t i o n   an d   C i t y   C o u n c i l   N/ A   S o m e   r i s k s   we r e   id e n t i f i e d   i n   th e   2 0 0 8   st u d y ,   b u t   ge n e r a l l y   t h e   bu i l d i n g   w a s   sa t i s f a c t o r y .   Lo w   $ 5 9 5 , 8 0 6   N / A   63 0 0   B u i l d i n g   1 9 8 0   3 3 , 2 3 0   6 7 , 4 1 7   A d m i n i s t r a t i o n   (D C D ,   P W ,   T I S ,   Ci t y   C o u n c i l   me e t i n g s ,   a n d   Ad m i n i s t r a t i v e   Se r v i c e s . )   So u n d   C i t i e s   As s o c i a t i o n   ( t e n a n t )   20 0 8   s t u d y   id e n t i f i e d   si g n i f i c a n t   is s u e   w i t h   bu i l d i n g   i n   t h e   ev e n t   o f   a n   ea r t h q u a k e ,   in c l u d i n g   a   ri s k   t o   in h a b i t a n t s .   Lo w   $ 5 2 6 , 8 3 1   P o s s i b l y ,   i f   Ci t y   H a l l   ca m p u s   op e r a t i o n s   we r e   co n s o l i d a t e d   in t o   o t h e r   ci t y   f a c i l i t i e s .   Ma j o r   Pa r k s   Fa c i l i t i e s     Tu k w i l a   Co m m u n i t y   Ce n t e r     5 5 7 , 5 6 8   3 5 , 2 6 0   P a r k s   a n d   Re c r e a t i o n   of f i c e s ;   t e e n   a n d   se n i o r   a c t i v i t i e s ;   Em e r g e n c y   s h e l t e r .   W a s   n o t   de s i g n e d   a s   an   e s s e n t i a l   fa c i l i t y ,   Lo w   $ 8 5 9 , 9 2 5   N / A   31 At t a c h m e n t “ A ” , C u r r e n t C o n d i t i o n s a n d O v e r v i e w o f K e y C i t y F a c i l i t i e s an d   m e e t i n g   sp a c e .     si g n i f i c a n t   se i s m i c   i s s u e s .   Fo s t e r   G o l f   Cl u b   H o u s e   20 0 4   1 4 , 6 5 6   N / A   C l u b   h o u s e   a n d   re s t a u r a n t   f o r   Fo s t e r   G o l f   L i n k s   N/ A   Wa s   b u i l t   t o   cu r r e n t   st a n d a r d s   i n   20 0 4 .   Lo w   S t i l l   re s e a r c h i n g .   N/ A   Pa r k s   Ma i n t e n a n c e   Fa c i l i t y    2 , 9 0 0   N / A   P a r k s   ma i n t e n a n c e   sh o p s   a n d   of f i c e s .   N/ A   Ge n e r a l l y   ac c e p t a b l e .   Me d i u m   S t i l l   re s e a r c h i n g .   N/ A   Pu b l i c   Sa f e t y   Bu i l d i n g s   Ju s t i c e   Ce n t e r   20 2 1     1 2 3 , 8 5 9   P o l i c e ,   C o u r t ,   an d   E m e r g e n c y   Op e r a t i o n ’ s   Ce n t e r   Co m m u n i t y   m e e t i n g   sp a c e .   Bu i l t   t o   m e e t   cu r r e n t   se i s m i c   st a n d a r d s .   Lo w   $ 8 , 7 5 5   N / A   Fl e e t   a n d   Fa c i l i t i e s   20 2 2   2 3 , 3 9 7   1 2 7 , 1 2 5   P u b l i c   W o r k s   Op e r a t i o n s ,   Fl e e t   a n d   Fa c i l i t i e s   N/ A   B u i l d i n g   w a s   re t r o f i t t e d   t o   be   op e r a t i o n a l   fo l l o w i n g   a   se i s m i c   e v e n t .   Lo w   N / A   N/ A   Mi n k l e r   Sh o p s   19 7 2 ‐ 19 7 5   7, 4 8 0   4 8 4 , 8 2 3   P u b l i c   W o r k s   St r e e t s   a n d   Ut i l i t i e s .   N/ A   20 0 8   r e p o r t   id e n t i f i e d   se i s m i c   de f i c i e n c i e s   th a t   w o u l d   re n d e r   i t   su s p e c t a b l e   t o   un a c c e p t a b l e   le v e l s   o f   da m a g e .   S o i l   li q u e f a c t i o n   Hi g h   $ 4 5 , 5 3 7   Y e s ,   w a s   p a r t   of   t h e   D ‐ 2 0   fi n a n c i n g   mo d e l .   32 At t a c h m e n t “ A ” , C u r r e n t C o n d i t i o n s a n d O v e r v i e w o f K e y C i t y F a c i l i t i e s al s o   a   co n c e r n .     Ne w   F i r e   St a t i o n   5 1   20 2 1   1 1 , 2 4 0   2 4 6 , 8 7 8   F i r e   S t a t i o n   C o m m u n i t y   s p a c e .   B u i l t   t o   cu r r e n t   se i s m i c   st a n d a r d s .   Lo w   N e w   Co n s t r u c t i o n   N/ A   Ne w   F i r e   St a t i o n   5 2   20 2 1   1 4 , 6 5 0   1 0 8 , 9 0 4   F i r e   S t a t i o n   C o m m u n i t y   s p a c e ,   ba c k u p   e m e r g e n c y   op e r a t i o n ’ s   c e n t e r .   Bu i l t   t o   cu r r e n t   se i s m i c   st a n d a r d s .   Lo w   N e w   Co n s t r u c t i o n   N/ A   Fi r e   S t a t i o n   53   19 9 5   7 , 3 9 2   3 8 , 8 6 0   F i r e   S t a t i o n   N / A   G e n e r a l l y   ac c e p t a b l e .   Si t e   d a m a g e   fr o m   a   s e i s m i c   ev e n t   c o u l d   hi n d e r   a c c e s s .   Lo w   $ 1 1 6 , 3 3 2     Fi r e   S t a t i o n   54   19 6 1   5 , 3 9 8   1 1 1 , 0 6 4   F i r e   S t a t i o n   N / A   D o e s   n o t   me e t   im m e d i a t e   oc c u p a n c y   st a n d a r d s   fo l l o w i n g   a   se i s m i c   e v e n t .   Lo w   $ 3 5 , 8 9 2   W i l l   b e   le a s e d   t o   RF A .   T h e   de e d   i s   ve s t e d   w i t h   ol d   F i r e   Di s t r i c t .   S t a f f   is   w o r k i n g   t o   ad d r e s s   t h i s   is s u e .   Ot h e r   Bu i l d i n g s   Ol d   F i r e   St a t i o n   5 1   19 7 3   1 6 , 1 1 5   8 1 , 0 0 0   C u r r e n t l y   b e i n g   us e d   f o r   p o l i c e   ve h i c l e   e v i d e n c e   st o r a g e .   No n e .   20 0 8   s t u d y   re c o m m e n d e d   re p l a c i n g   t h e   en t i r e   st r u c t u r e .   Bu i l d i n g   i s   n o t   Me d i u m ,   pr o t e c t e d   by   l e v e e .   $1 2 4 , 8 1 5   Y e s ,   w a s   p a r t   of   t h e   D ‐ 2 0   fi n a n c i n g   mo d e l .   33 At t a c h m e n t “ A ” , C u r r e n t C o n d i t i o n s a n d O v e r v i e w o f K e y C i t y F a c i l i t i e s cu r r e n t l y   be i n g   u s e d   f o r   oc c u p a n c y   b y   Ci t y   s t a f f .   Ol d   F i r e   St a t i o n   5 2   3, 3 3 0   1 9 7 1   5 0 , 5 3 0   V a c a n t   N o n e   N / A   L o w   N / A   N o ,   d e e d   re s t r i c t i o n s   li m i t s   t h e   Ci t y ’ s   a b i l i t y   to   s e l l   o r   le a s e .   Ol d   F i r e   St a t i o n   5 3   (A l l e n t o w n )   19 3 0   4 , 6 0 8   2 1 , 0 4 2   S t o r a g e   N o n e   N/ A   Lo w   N / A   Ye s ,   w a s   p a r t   of   t h e   D ‐ 2 0   fi n a n c i n g   mo d e l .   Ge o r g e   L o n g   1 9 6 5   1 8 , 1 6 8   1 6 6 , 4 3 9   V a c a n t ,   s o m e   st o r a g e   No n e   N / A ,   n o t   be i n g   u s e d   f o r   oc c u p a n c y .   Me d i u m   $ 6 0 , 4 4 7   Y e s ,   w a s   p a r t   of   t h e   D ‐ 2 0   fi n a n c i n g   mo d e l .   34 At t a c h m e n t “ B ” , S u r p l u s P r o p e r t y S a l e O p p o r t u n i t i e s Up d a t e d , M a r c h 1 5 , 2 0 2 3 Up d a t e d , M a r c h 2 1 , 2 0 2 3 Co u n c i l Di r e c t i o n Pr o p e r t y N a m e S t a t u s E s t i m a t e d Va l u e Co n t r a c t o r Fi n a l S a l e s Pr i c e No t e s B u d g e t A l l o c a t i o n Pr o p e r t y So l d o r Un d e r Co n t r a c t He a l t h P o i n t Un d e r c o n t r a c t w i t h He a l t h P o i n t N/ A , u n d e r co n t r a c t . $3 , 8 5 0 , 0 0 0 H e a l t h P o i n t h a s al r e a d y p a i d t h e Ci t y $ 2 , 5 0 0 , 0 0 0 . Th e f i n a l p a y m e n t of $ 1 , 3 5 0 , 0 0 0 i s du e b y J u n e 3 0 , 20 2 3 . In F u n d 3 0 2 – Ur b a n R e n e w a l : $1 . 8 5 m i l l i o n t o p a y of f l i n e o f c r e d i t f o r Ur b a n R e n e w a l a n d TI B r e d e v e l o p m e n t . $1 m i l l i o n f o r E R P sy s t e m , $1 m i l l i o n un a l l o c a t e d Tr a v e l e r s C h o i c e So l d , c l o s e d O c t o b e r 26 , 2 0 2 1 N/ A , s o l d . $ 6 6 5 , 0 0 0 Pa r t o f m i t i g a t i o n me a s u r e s f o r im p a c t s w i t h t h e Ju s t i c e C e n t e r si t i n g . $4 0 0 , 0 0 0 w a s bu d g e t e d t o u r b a n re n e w a l / T I B re d e v e l o p m e n t a n d $2 6 5 , 0 0 0 t o t h e Pu b l i c S a f e t y P l a n (F u n d 3 0 5 ) Co u n c i l Au t h o r i z e d Pu r c h a s e an d S a l e Ag r e e m e n t Ge o r g e L o n g In p r o g r e s s . $ 3 , 2 2 5 , 0 0 0 N/ A C o u n c i l a u t h o r i z e d th e M a y o r t o e n t e r in t o p u r c h a s e a n d sa l e a g r e e m e n t w i t h Ki n g C o u n t y . S t i l l wo r k i n g t o f i n a l i z e Co u n c i l Pr e v i o u s l y Br i e f e d o n Li k e l y Su r p l u s Ol d A l l e n t o w n Fi r e S t a t i o n No t y e t s t a r t e d . $ 2 0 0 , 0 0 0 N / A 35 At t a c h m e n t “ B ” , S u r p l u s P r o p e r t y S a l e O p p o r t u n i t i e s Up d a t e d , M a r c h 1 5 , 2 0 2 3 Lo n g a c r e s Pa r c e l Be g u n p r e l i m i n a r y di s c u s s i o n s a b o u t br i n g i n g p r o p e r t y t o ma r k e t . $2 , 0 0 0 , 0 0 0 N / A Pr e v i o u s l y al l o c a t e d t o P u b l i c Sa f e t y P l a n ; s h o u l d an n e x a t i o n t o t h e PS R F A o c c u r t h e s e fu n d s w o u l d n o t b e ne e d e d f o r t h e Pu b l i c S a f e t y P l a n . No t b u d g e t e d s i n c e Co u n c i l h a s n o t gi v e n d i r e c t i o n . O l d F i r e S t a t i o n 51 On h o l d . $2 , 3 0 0 , 0 0 N / A P ol i c e i s c u r r e n t l y us i n g t h e b u i l d i n g fo r v e h i c l e e v i d e n c e st o r a g e . Pr e v i o u s l y al l o c a t e d t o P u b l i c Sa f e t y P l a n ; s h o u l d an n e x a t i o n t o t h e PS R F A o c c u r t h e s e fu n d s w o u l d n o t b e ne e d e d f o r t h e Pu b l i c S a f e t y P l a n . No t b u d g e t e d s i n c e Co u n c i l h a s n o t gi v e n d i r e c t i o n . Ne w p o r t e r No t y e t s t a r t e d . $ 1 , 0 0 0 , 0 0 0 N / A Mi n k l e r S h o p s Ha v e h a d p r e l i m i n a r y di s c u s s i o n s w i t h K i n g Co u n t y F l o o d D i s t r i c t $4 , 2 0 0 , 0 0 0 N / A Ca n n o t b e s o l d u n t i l de c i s i o n i s m a d e re g a r d i n g P u b l i c Wo r k s P h a s e 2 . Ad d i t i o n a l Pr o p e r t i e s , No C o u n c i l Di r e c t i o n Y e t Ol d F i r e S t a t i o n 52 N/ A N / A N / A D e e d r e s t r i c t i o n o n pr o p e r t y l i m i t s t h e Ci t y ’ s o p t i o n w i t h th e p r o p e r t y ; re q u i r e d t o s t a y i n co m m u n i t y u s e . Bu i l d i n g w i l l l i k e l y ne e d t o b e de m o l i s h e d a n d t h e Ci t y w i l l l o o k a t c i t y ot h e r o p p o r t u n i t i e s N/ A 36 At t a c h m e n t “ B ” , S u r p l u s P r o p e r t y S a l e O p p o r t u n i t i e s Up d a t e d , M a r c h 1 5 , 2 0 2 3 wi t h t h e p r o p e r t y t o ex p a n d H a z e l n u t pa r k . 63 0 0 B u i l d i n g No t y e t s t a r t e d . $ 4 , 0 0 0 , 0 00 N / A Co u n c i l h a s n o t pr e v i o u s l y b e e n br i e f e d o n p o s s i b l e su r p l u s o f 6 3 0 0 bu i l d i n g . U n t i l s t a f f ca n b e c o n s o l i d a t e d in t o o t h e r b u i l d i n g s , th e C i t y c a n n o t su r p l u s . S t a f f h a s be e n l o o k i n g f o r te n a n t s t o l e a s e va c a n t o f f i c e s p a c e . Fu n d s h a v e n o t be e n a l l o c a t e d , de c i s i o n w o u l d ne e d t o b e m a d e re g a r d i n g co n s o l i d a t i o n o f c i t y st a f f i n t o C i t y H a l l or o t h e r C i t y f a c i l i t y . St a r N u r s e r y S i t e On h o l d $ 8 8 0 , 0 0 0 N / A T h i s p r o p e r t y w a s pu r c h a s e d f o r t h e re l o c a t i o n o f F i r e St a t i o n 5 4 , b u t co n s t r u c t i o n o f t h e st a t i o n w a s de f e r r e d . T h e s i t e wa s a l s o i d e n t i f i e d as a p o s s i b l e s i t e fo r a f u t u r e te e n / s e n i o r c e n t e r . Fu n d s h a v e n o t be e n a l l o c a t e d . 37 38 Debt Service 2023-2028. This chart displays the general fund contribution to debt service for existing debt, planned debt and proposed debt over the 6-year projection period. The totals in the chart represent debt service payments; the totals do not take into consideration other revenue sources that offset the general fund obligation. TOTAL 2023 2024 2025 2026 2027 2028 2023-2028 LTGO 2015 392,475 389,375 391,125 387,575 391,050 392,050 2,343,650 Interurban 227,636 225,838 226,853 224,794 226,809 227,389 164,840 163,538 164,273 162,782 164,241 164,661 LTGO 2017 558,400 557,750 556,800 555,550 554,000 557,150 3,339,650 LTGO 2018 1,532,700 1,534,450 1,534,200 1,531,950 1,532,700 1,531,200 9,197,200 (766,350) (767,225) (767,100) (765,975) (766,350) (765,600) (4,598,600) LTGO 2019 1,691,050 1,689,550 1,690,800 1,689,550 1,690,800 1,689,300 10,141,050 (372,031) (371,701) (371,976) (371,701) (371,976) (371,646) (2,231,031) SCORE 2019 376,876 376,914 377,126 376,861 377,054 376,693 2,261,524 Refunding (376,876) (376,914) (377,126) (376,861) (377,054) (376,693) (2,261,524) LTGO 2020R 513,029 516,579 - - - - 1,029,608 Refunding Southcenter Pkwy Extension 376,307 378,911 - - - - Emergency Management 136,722 137,668 - - - - LTGO 2021A 314,231 314,241 314,172 314,226 314,198 314,188 1,885,256 (157,116) (157,121) (157,086) (157,113) (157,099) (157,094) (942,628) LTGO 2021B 257,741 257,475 258,381 257,321 257,146 256,826 1,544,890 LTGO 2021C 542,569 - - - - - 542,569 Existing debt 5,019,728$ 4,479,953$ 3,449,316$ 3,441,383$ 3,444,469$ 3,446,374$ 22,251,614$ PROPOSED DEBT: LTGO 2020 PW Shops-General Fund Portion 30,000,000 - - 1,951,543 1,951,543 1,951,543 1,951,543 7,806,172 -$ -$ 1,951,543$ 1,951,543$ 1,951,543$ 1,951,543$ 7,806,172$ TOTAL Estimate / Projections 5,019,728$ 4,479,953$ 5,400,859$ 5,392,926$ 5,396,012$ 5,397,917$ 30,057,786$ Interurban/Boeing Access Rd Brdg Boeing Access Road Bridge PW Shops 50% paid by utility funds 42nd and 53rd Sidewalks PSP (Justice Center, Fire) & PW Shops 22% paid by utility funds South County Correctional Entity, SCORE Jail facility Estimated contribution by SCORE Southcenter Parkway Extension, emergency management PW Shops 50% paid by utility funds Urban Renewal Arterial Streets Use of Debt Proceeds BUDGET PROJECTIONS EXISTING DEBT: 51 2023 - 2024 Biennial Budget City of Tukwila, Washington 51 40 RM 14 LG-35 G reen River I n t e r u r b a n T r a i l - T u k w i l a G r e e n R i v e r T r a i l - T u k w i l a InterurbanTrail Site - Tukwila InterurbanTrail Site - Tukwila Minkler Blvd An d o v e r P a r k E 181TUKWILA RENTON K ING C OUNT Y Seattle WRIA 9 Incorporated Area N Vashon/ Maury Islands Miles 0 5 10 LOCATION MAP Seattle PROJECT AREA MAP Public Lands N0 200 400 ft.Park Incorp. Area Boundary Floodplain Restoration Riparian Acquisition $ Planning/ Design Side channel Scoping/ Reconnaissance Primary strategy Protect, restore and enhance floodplain connectivity. Benefits: • Flood risk reduction • Increased habitat connectivity • Increased rearing habitat Contribution to goals metrics: • LG - O-channel habitat PROJECT DESCRIPTION: Relocate the City of Tukwila's stormwater pond; clean and connect the existing pond to the river, setback the levee to create up to 7 acres of o channel habitat. Tier 1 Project: LG-35 P-17 Pond Connection Reconnection PROJECT FACTS Subwatershed: Lower Green (LG) River mile: RM 13.7- 13.9/ left bank Banksidejurisdiction: City of Tukwila Project sponsor: City of Tukwila Budget: $37,000,000 PROJECT TYPE: Project Area Map: Ortho2019KCNAT aerial photo Site photo: Google Earth KCIT-DCE file: 2011_10202L LPRE GIS file Q:\20009\WRIA9_ProjectMaps.mxd KLINKAT KEY HABITAT: P-17Pond PAGE 128 Green-Duwamish and Central Puget Sound Watershed Salmon Habitat 2021 Update 41 42 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONSULTANT AGREEMENT FOR PROJECT MANAGEMENT SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as “the City”, and Shiels Obletz Johnsen, Inc, hereinafter referred to as “the Consultant”, in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1.Project Designation. The Consultant is retained by the City to perform Project Management services in connection with the project titled Tukwila Public Works Maintenance & Engineering Building Project. 2.Scope of Services. The Consultant agrees to perform the services, identified on Exhibit “A” attached hereto, including the provision of all labor, materials, equipment and supplies. This contract is for management of the project during design phase only. 3.Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2026, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2026, unless an extension of such time is granted in writing by the City. 4.Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit “A” attached hereto, provided that the total amount of payment to the Consultant shall not exceed $750,734 without express written modification of the Agreement signed by the City. At the end of each stage of the design phase, the City must approve to issue the Notice to Proceed (NTP) to start the next phase of design. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant’s records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 43 CA revised May 2020 Page 2 5.Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant’s endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6.Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7.Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant’s liability hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant’s maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. A.Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1.Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 44 CA revised May 2020 Page 3 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant’s profession. B.Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C.Other Insurance Provision. The Consultant’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not be contributed or combined with it. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E.Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors’ coverage. F.Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G.Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9.Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10.Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 45 CA revised May 2020 Page 4 11.Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12.Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13.Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14.Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15.Applicable Law; Venue; Attorney’s Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney’s fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16.Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17.Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Justine Kim Shiels Obletz Johnsen 1109 1st Ave, Suite 330 Seattle, WA 98101 18.Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 46 CA revised May 2020 Page 5 DATED this _________ day of ____________________________, 20_____. CITY OF TUKWILA CONSULTANT ____________________________________ By: ___________________________________ Allan Ekberg, Mayor Printed Name: Title: __________________________________ Attest/Authenticated:Approved as to Form: _______________________________________________________________ City Clerk, Christy O’Flaherty Office of the City Attorney 47 May 02, 2023 Brandon J. Miles Business Relations Manager 6200n Southcenter Blvd. Tukwila WA 98188 Project: Tukwila Public Works Shops Maintenance & Engineering Building Project Subject: Proposal for Project Management Services Contract (for Design Phase only) Dear Brandon: SOJ is pleased to submit our proposal to oversee and assist with management of the Tukwila Public Works Shops Maintenance & Engineering Building Project for the duration of the design phase: see attached preliminary schedule. Fee $750,734 (including $19,200 of reimbursable expenses) for assistance with the management of the Tukwila Public Works Shops Maintenance & Engineering Building Project, for the duration of the design phase Duration We are forecasting that this proposal covers our efforts from June 2023 through May 2025. Scope of Services • Overseeing the Design Phase scope of work, including: o Obtaining approval of the GC/CM alternative delivery method utilization from the State’s Capital Projects Advisory Review Board (CPARB) o Procurement of the GC/CM o Managing the A/E consultant team o Managing the GC/CM’s preconstruction services o Managing the Owner Consultants o Managing the project scope, schedule, and budget for council consideration o Facilitating the permit process • Attend weekly meetings with Architect/Owner. • Assist with council presentation preparation and meeting attendances • Update Owner with status reports We appreciate your consideration of the above and look forward to your response. Sincerely, Justine Kim Partner / SOJ Cc: File EXHIBIT A 48 Public Works Shops Maintenance & Engineering Building Oversight during Design 2/13/2023TOTAL PROJECT VALUE (YOE$): 2023$ Rates Jun Jul Aug Sep Oct Nov Dec Subtotal for 2023 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Subtotal for 2024 Jan Feb Mar Apr May Subtotal for 2025 Total Hrs Rates are 2023$ Justine Kim Est. Hours Billing Rate: $265/hour 265$ 70 70 70 70 70 70 70 490 70 70 70 70 70 70 70 70 70 70 70 70 840 70 70 70 70 65 345 1675 $470,259 Matt Strutynski Est. Hours Billing Rate: $105/hour 105$ 30 30 30 30 30 30 30 210 30 30 30 30 30 30 30 30 30 30 30 30 360 30 30 30 30 25 145 715 $79,520 Yu-Ann Youn Est. Hours Billing Rate: $80/hour 80$ 70 70 70 70 70 70 70 490 70 70 70 70 70 70 70 70 70 70 70 70 840 70 70 70 70 65 345 1675 $141,965 Adam Strutynski Est. Hours Billing Rate: $160/hour 160$ 10 10 10 10 10 10 10 70 10 10 10 10 10 10 10 10 10 10 10 10 120 10 10 10 10 5 45 235 $39,795 Equivalent FTE:$731,534 Reimburseable Expenses 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 $19,200 Total for Amendment No 1:$750,734 EXHIBIT A 4 9 5 0 Page 1 of 7 Miller Hayashi A rchitects LLC 118 N. 35th St. Suite 200 Seattle, WA 98103 206 634 0177 millerhayashi.com City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 c/o: Justine Kim, Senior Project Manager, SOJ March 30, 2023 Tukwila Public Works Maintenance and Engineering Building Work Plan and Fee Proposal Dear Ms. Kim, We look forward to the opportunity to work with the City of Tukwila on the Maintenance and Engineering Building project. This work plan and fee proposal reflects our understanding of the project and the services desired. Project Understanding: Project MACC: Overall MACC is $54,400,000 broken down as follows: MACC for site work and non-building structures: $31,540,673 MACC for Maintenance and Engineering Building: $19,340,000 MACC for Tool Storage Building: $1,492,000 MACC for Decant Building: $894,427 MACC for Truck Wash: $1,232,900 Overall Project Scope: The project site consists of two parcels: The west parcel (3.95 acres) houses the existing Fleet and Facilities Building. The east parcel (6.9 acres) houses an existing UPS Facility. The City will take ownership of the east parcel in November 2023. The overarching goal of the project is to consolidate all Public Works program functions onto a single campus. Miller Hayashi recently conducted a Test-to-Fit phase to evaluate various approaches to site design. This proposal assumes that Schematic Design will proceed on the basis of the preferred test-to-fit site plan. EXHIBIT A 51 Page 2 of 7 Scope elements: Maintenance and Engineering Building: 35,000 SF, 3-story, new construction. The building program consists of workspaces, offices, meeting spaces, secure public entrance, shop spaces, staff wellness spaces, locker rooms, decontamination room, restrooms, laundry room, and building support spaces. Tool Storage Building: 5,000 SF, 1-story, unconditioned, new construction, envisioned to be directly adjacent to a covered drive-through vehicle loading area. Unconditioned secure storage spaces for tools, equipment, materials, and supplies. Will also include a small conditioned space of approximately 750 sf to house a shipping and receiving office, a restroom, and an electrical room. Decant Building: 3,500 SF, new construction, primarily consists of open-air covered decant bays and includes approximately 350 SF of enclosed conditioned space to serve decant operations. The facility will serve for Tukwila Public Works and, if requested, will be sized to include capacity for partner organizations. Truck Wash: 1,900 SF, renovation to a portion of existing under-utilized storage space to retro-fit a new truck wash facility within the existing Fleet and Facilities high bay space. Site Infrastructure: Selective site demolition, grading, paving, stormwater treatment facilities, and on-site utilities including power, data, site lighting, sanitary sewer. Site Program Elements: Covered and uncovered parking areas, covered and uncovered storage areas, salt/sand/gravel storage, and covered spoils. Site Design: Design for all hardscape and planting areas throughout the site. This includes municipal code required landscape elements, design of landscape elements for stormwater facilities, and overall approach to pedestrian and vehicular traffic throughout the campus. This also includes design for fences, gates, and site access. Shoreline Restoration: Restoration of the shoreline along the Duwamish River adjacent to the recently completed Chinook Winds mitigation site and the Duwamish Gardens Park. Herrera Environmental Engineers will lead this task and coordinate with the requirements of the Department of Ecology and other required permit processes. It is anticipated that the construction project will be executed with General Contractor/Construction Manager (GCCM) contract form in accordance with Washington State law for public projects. The project is anticipated to have an early bid package including building demolition, site demolition, and earthwork activities. The project will not be phased in separate General Contracts. Basic Services: Basic Architectural, Structural, Mechanical and Electrical Services will be provided per the terms of the AIA B101-2017 Standard Form Agreement Between Owner and EXHIBIT A 52 Page 3 of 7 Architect. This proposal has been prepared with reference to the Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects Effective July 2015 as published by the Washington State Office of Financial Management. The Basic Services subconsultants are PCS Structural Solutions (Structural Engineering), P2S Inc. (Mechanical Engineering), and Tres West Engineers (Electrical Engineering). Basic Services Design Phase M&E Owner Operations Review Meetings: Six (6) meetings are included in Basic Services Basic Services Construction Phase Site Visits/Meetings: Architectural 48 (weekly) Structural 12 Mechanical 12 Electrical 12 Other Basic Services: Other Basic Services have been identified to meet the specific needs of the Tukwila Public Works Maintenance and Engineering Building project. These include: 1. Civil Engineering for Campus and Buildings: Lump Sum for civil engineering design of overall campus. Refer to Cannon Engineering proposal attached. 2. Campus Landscape Architecture: Lump Sum for landscape architecture at overall campus exclusive of decant and shoreline restoration. Refer to Herrera proposal attached. 3. Decant System: Lump sum for design of the decant system. Herrera civil engineers will be engineer of record for the decant system. Cannon civil engineers will provide engineering support. Refer to Herrera & Cannon proposals attached. 4. Design for Shoreline Restoration: Lump sum for design of shoreline restoration. Refer to Herrera proposal attached. 5. Structural Engineering for Covered Parking and Covered Storage areas: Lump Sum for engineering of prefabricated open-air structures. Refer to PCS Structural Solutions proposal attached. 6. Design for Telecommunications and AV Systems for M&E Building: Lump Sum for design of telecommunications and audio-visual systems. Refer to Tres West Engineers proposal attached. 7. Electrical Engineering for Site Lighting and Security Camera System: Lump Sum for electrical engineering of these systems. Refer to Tres West Engineers proposal attached. 8. Fire Protection Basis of Design: Refer to P2S Mechanical Engineering proposal attached. 9. Architectural Site Design Coordination: Miller Hayashi will coordinate with the work of civil and landscape subconsultants to integrate buildings, covered canopy structures, and other required program elements into overall site design. 10. Environmental Permitting: Refer to Herrera proposal attached. EXHIBIT A 53 Page 4 of 7 11. Program Validation for M&E Building: Lump sum for preparation of spreadsheets collating space needs and disposition of all M&E building program items described into a tabular format. 12. Architectural Support for Shoreline Restoration: Miller Hayashi will support the work of environmental permitting and attend 4 shoreline permit coordination meetings. 13. Interior Finishes and Color Boards: Preparation of initial finishes boards for Owner review meetings. Final updated boards based on consolidated Owner comments. 14. Preparation of Design Review Submission: Prepare Design Review checklist and supporting documentation. Attend 2 Design Review meetings. 15. Supplemental Construction Administration Basic Services: Lump sum for additional 6-month duration for Construction Administration beyond the scope included with Basic Services for Buildings (CA services duration for Basic Services for Buildings is for 12-month duration). This lump sum includes 24 weekly meetings, 6 project schedule meetings, responses to RFIs, COPs, Submittals, and Applications for Payment. Optional and Elective Services 16. Photoshop Renderings of Buildings: Lump sum for services by Miller Hayashi to provide 4 iconic views of the project and to update the renderings periodically for public information materials as the project develops. 17. Photoshop Renderings of Site Plan: Lump sum for Herrera to provide 1 overall colored rendered site plan for public information. 18. Cost Analysis: Refer to RC Cost Proposal attached. 19. GCCM Pricing Reconciliation: Hourly Not to Exceed Allowances for RC Cost, Miller Hayashi, Mechanical, Electrical, Structural, and Civil Engineers to attend up to 6 GCCM pricing reconciliation meetings throughout the course of the project. Refer to attached subconsultant proposals. 20. Multiple Bid Packages: Lump sum for Miller Hayashi, Tres West, Cannon, and Herrera to provide separate bid packages for Building Demolition and Early Site Demolition and Earthwork. Refer to attached subconsultant proposals. 21. Support Municipal Code Modification for Stormwater Design: Herrera will provide draft and final redlines to Chapter 14.30 (Surface Water Management) of the Tukwila Municipal Code to allow flexibility with implementing the King County Surface Water Design Manual (SWDM). Several other Phase II jurisdictions have developed SWDM addendums or incorporated language into their municipal code to allow additional stormwater facilities (such as bioretention) to count towards Core Requirement #8: Water Quality Facilities. Herrera will also assist with up to two City Council meetings to describe these municipal code revisions and answer any technical questions posed by the City Council. Refer to Herrera proposal attached. 22. Coordination and selection of Specialty Equipment: Allowance for specialty consultant, TBD, for support of specialty equipment selection and specification. EXHIBIT A 54 Page 5 of 7 23. Emergency Generator Design: Electrical engineering for emergency generator, structural engineering for generator enclosure. Refer to attached subconsultant proposals. 24. Electric Vehicle Charging System Design: Electrical engineering for EV charging, assumes up to 97 charging stations. Refer to Tres West proposal attached. 25. Photovoltaic System Design: Electrical engineering for PV system up to 70 kW system size. Refer to Tres West proposal attached. 26. Energy Modeling: Lump Sum allowance for Mechanical Engineering services to create a computer model to document and track the Energy Use Intensity for the design and design alternatives for reporting to interested parties as the project develops. Refer to Mechanical Engineering proposal attached. 27. Daylighting Analysis: Hourly Not to Exceed for building simulation and analysis to support design of daylighting and façade systems. Refer to UW Integrated Design Lab proposal attached 28. SEPA Checklist Preparation: Upon the City’s request, Herrera will prepare a SEPA checklist for the Project based on the Design Drawings. Herrera will address one round of consolidated owner review comments on the Draft SEPA Checklist. 29. Architectural Support for SEPA Submittal: Lump sum for Miller Hayashi to produce project information to support the SEPA and Traffic Planning submittals to be prepared by others. 30. Shoreline Survey: Lump sum allowance for Herrera to subcontract a shoreline survey to capture Ordinary High Water Mark, wetland boundaries (if present), vegetation community boundaries, unique habitat features, and other elements critical to shoreline restoration design. If not performed by Herrera this service is to be provided by the Owner as it is required for environmental permitting. Refer to Herrera proposal attached. 31. Peer Review: Allowance for professional third-party peer review evaluation of site design and coordination between engineering disciplines. 32. Diversity, Equity, Inclusion Advisor: Hourly Not to Exceed consulting services to develop project specific DEI program to integrate diversity, equity, and inclusion components into the design phases and the bidding process. Refer to Vanir proposal attached. 33. Site Lighting Design: Lump sum allowance for site lighting design services by Little Fish Lighting as a subconsultant to Herrera. Refer to attached Herrera proposal. 34. Acoustical Design Services: Hourly Not to Exceed allowance to support the design team with acoustical recommendations for interior finishes and assessment and control of mechanical systems noise inside and outside of the building. 35. Additional Environmental Permitting (if required): Hourly Not to Exceed allowance for unanticipated post-submittal support for permitting. This task will include development of a Shoreline mitigation monitoring plan to guide annual performance monitoring for the shoreline restoration project if such plan is required by AHJ. Refer to Herrera proposal attached. EXHIBIT A 55 Page 6 of 7 36. Furnishings and Fixtures Coordination Plans: Lump sum for services by Miller Hayashi to provide submittal of layouts for offices, workstations, meeting rooms, lobby, employee resource center, and outdoor seating area. FFE plan will be updated at SD, DD and CD phases, and a Pricing Set will be provided for the Owner’s use in procuring furniture through a purchasing cooperative. 37. Prepare Conformed Set of Construction Documents: Lump sum for the design team to prepare and compile a Conformed Documents Set upon execution of the GCCM construction contract inclusive of all revisions up to that point. Printing costs are not included. 38. Electronic Record Documents: Lump sum for the design team to prepare Record Documents inclusive of changes formalized in ASI’s and including information noted on the As-Built set received from the General Contractor. Reimbursable Expenses Allowance: • Printing and Copying: Printing and copying required for Owner and GCCM Review and Permits/Approvals. Note: Printing and distribution of multiple Pricing Sets or Bid Sets is not included. • Delivery: Allowance for standard next day delivery of review documents, contractor submittals, permit documents etc. (addressed to the Owner, Authority Having Jurisdiction or Contractor). Compensation: See Attached Summary. M/WBE Participation: Tres West Engineers (M/WBE) A3 Acoustical Engineering (self-identified MBE) Little Fish Lighting (WBE) Miller Hayashi Architects (self-identified MBE) Approximately 40-42% of overall fee is allocated to participating MWBE firms combined Fee Schedule for Additional Services: Hourly rates are subject to annual escalation adjustment of 3% MH Hourly Rates Schedule for Additional Services Principal $200 Professional Staff IX $175 Professional Staff VIII $145 Professional Staff VII $135 Professional Staff VI $125 Professional Staff V $115 Professional Staff IV $105 Professional Staff III $95 EXHIBIT A 56 Page 7 of 7 Professional Staff II $85 Professional Staff I $75 Support Staff $75 Project Milestones Schedule: See Attached Milestones Schedule The Miller Hayashi design team looks forward to partnering with Tukwila Public Works to create a functional, efficient, forward-looking campus that will enable the city to be stewards of the environment. Please call with any questions or to discuss this proposal. Regards, Laura Maman, Principal EXHIBIT A 57 23-02-07 TPW Project Milestone Schedule.docx Miller Hayashi A rchitects LLC 118 N. 35th St. Suite 200 Seattle, WA 98103 206 634 0177 millerhayashi.com Tukwila Public Works Maintenance & Engineering Building Project Milestones Schedule Draft: Feb 14, 2023 SCHEMATIC DESIGN 6 months 2023 SD Notice to Proceed April 15 Issue SD Set for Estimating Sept 15 Estimate & Receive Owner Review Comments Oct 15 SD Phase Complete Oct 15 Report to Council for Approval mid-October DESIGN DEVELOPMENT 7 months DD Notice to Proceed Nov 1 UPS Property Ownership Transfer Nov 1 VA Study December 1 SEPA/Land Use Submittal March 1 2024 Issue DD Set for Estimating May 1 Estimate & Receive Owner Review Comments May 31 DD Phase Complete May 31 Report to Council for Approval June 2024 CONSTRUCTION DOCUMENTS 8 months CD Notice to Proceed: July 1 Building Permit Submittal Nov 15 (assume 5 months review) 75% CD Set Dec 1 Constructability Review Dec 1 CD Set for Bidding Jan 1 2025 End of 12 month SEPA/Land Use process March 1 End of 5 month Building Permit process: April 15 Conformed Set Issued for Construction April 15 BIDDING PERIOD 2 months January - Feb Report to Council for Approval March 2025 CONSTRUCTION PHASE 18 months NTP April 2025 Substantial Completion October 2026 Move in: Nov/Dec 2026 EXHIBIT A 58 Mi l l e r H a y a s h i A r c h i t e c t s Tu k w i l a P u b l i c W o r k s M a i n t e n a n c e a n d E n g i n e e r i n g B u i l d i n g - C o m p e n s a t i o n S u m m a r y D R A F T R E V I S E D 3 / 3 0 / 2 3 Ov e r a l l M A C C $5 4 , 5 0 0 , 0 0 0 MA C C f o r S i t e a n d n o n - b u i l d i n g S t r u c t u r e s $ 3 1 , 5 4 0 , 6 7 3 MA C C f o r M a i n t e n a n c e a n d E n g i n e e r i n g B u i l d i n g $ 1 9 , 3 4 0 , 0 0 0 St a t e F e e S c h e d u l e B : N e w C o n s t r u c t i o n 7 . 7 2 % $ 1 , 4 9 3 , 0 4 8 (7 . 7 2 p e r c e n t a g e i s O F M 2 0 1 5 S c h e d u l e d B e q u i v a l e n t b u i l d i n g . I n 2 0 1 5 e q u i v a l e n t b l d g i s 1 3 . 3 M M A C C , $ 3 8 0 / s f ) MA C C f o r T o o l S t o r a g e B u i l d i n g $1 , 4 9 2 , 0 0 0 St a t e F e e S c h e d u l e C : N e w C o n s t r u c t i o n 8. 9 0 % $1 3 2 , 7 8 8 MA C C f o r D e c a n t B u i l d i n g $8 9 4 , 4 2 7 St a t e F e e S c h e d u l e C : N e w C o n s t r u c t i o n 9. 2 0 % $ 8 2 , 2 8 7 MA C C f o r T r u c k W a s h $1 , 2 3 2 , 9 0 0 St a t e F e e S c h e d u l e B : R e n o v a t i o n 10 . 1 5 % $ 1 2 5 , 1 3 9 Ba s i c S e r v i c e s f o r B u i l d i n g s 10 0 . 0 % 63 . 2 % 13 . 4 % 1 5 . 1 % 8 . 3 % Ba s i c A S M E f o r M & E B u i l d i n g by p h a s e A r c h St r u c t M e c h El e c Sc h e m a t i c D e s i g n 18 % $ 2 6 8 , 7 4 9 $ 1 6 9 , 9 6 7 $3 5 , 9 3 8 $ 4 0 , 6 0 9 $ 2 2 , 2 3 5 De s i g n D e v e l o p m e n t 20 % $ 2 9 8 , 6 1 0 $1 8 8 , 8 5 2 $3 9 , 9 3 1 $ 4 5 , 1 2 1 $ 2 4 , 7 0 6 Co n s t r u c t i o n D o c u m e n t s 29 % $ 4 3 2 , 9 8 4 $ 2 7 3 , 8 3 5 $5 7 , 9 0 0 $ 6 5 , 4 2 5 $ 3 5 , 8 2 4 Bi d P h a s e 2% $ 2 9 , 8 6 1 $ 1 8 , 8 8 5 $3 , 9 9 3 $ 4 , 5 1 2 $ 2 , 4 7 1 Co n s t r u c t i o n A d m i n i s t r a t i o n 29 % $ 4 3 2 , 9 8 4 $ 2 7 3 , 8 3 5 $5 7 , 9 0 0 $ 6 5 , 4 2 5 $ 3 5 , 8 2 4 Pu n c h L i s t / C l o s e o u t P h a s e 2% $ 2 9 , 8 6 1 $ 1 8 , 8 8 5 $3 , 9 9 3 $ 4 , 5 1 2 $ 2 , 4 7 1 Ba s i c S e r v i c e s f o r M & E S u b t o t a l 10 0 % $1 , 4 9 3 , 0 4 8 $9 4 4 , 2 5 9 $1 9 9 , 6 5 5 $ 2 2 5 , 6 0 4 $ 1 2 3 , 5 3 0 $1 , 4 9 3 , 0 4 8 $ 9 4 4 , 2 5 9 $1 9 9 , 6 5 5 $2 2 5 , 6 0 4 $ 1 2 3 , 5 3 0 $ 5 4 8 , 7 8 9 . 1 7 10 0 . 0 % 59 . 6 % 16 . 9 % 7 . 3 % 1 6 . 1 % Ba s i c A S M E f o r T o o l S t o r a g e B u i l d i n g by p h a s e A r c h St r u c t M e c h El e c Sc h e m a t i c D e s i g n 18 % $ 2 3 , 9 0 2 $ 1 4 , 2 5 7 $4 , 0 3 9 $ 1 , 7 5 3 $ 3 , 8 5 2 De s i g n D e v e l o p m e n t 20 % $2 6 , 5 5 8 $1 5 , 8 4 1 $4 , 4 8 8 $ 1 , 9 4 8 $ 4 , 2 8 0 Co n s t r u c t i o n D o c u m e n t s 29 % $ 3 8 , 5 0 9 $ 2 2 , 9 7 0 $6 , 5 0 8 $ 2 , 8 2 4 $ 6 , 2 0 7 Bi d P h a s e 2% $2 , 6 5 6 $ 1 , 5 8 4 $4 4 9 $1 9 5 $4 2 8 Co n s t r u c t i o n A d m i n i s t r a t i o n 29 % $ 3 8 , 5 0 9 $ 2 2 , 9 7 0 $6 , 5 0 8 $ 2 , 8 2 4 $ 6 , 2 0 7 Pu n c h L i s t / C l o s e o u t P h a s e 2% $2 , 6 5 6 $ 1 , 5 8 4 $4 4 9 $1 9 5 $4 2 8 Ba s i c S e r v i c e s f o r T o o l S t o r a g e S u b t o t a l 10 0 % $1 3 2 , 7 8 8 $7 9 , 2 0 7 $2 2 , 4 4 0 $ 9 , 7 4 0 $ 2 1 , 4 0 2 $1 3 2 , 7 8 8 $ 7 9 , 2 0 7 $2 2 , 4 4 0 $9 , 7 4 0 $2 1 , 4 0 2 $ 5 3 , 5 8 1 . 5 0 10 0 . 0 % 61 . 1 % 30 . 4 % 4 . 6 % 3. 9 % Ba s i c A S M E f o r D e c a n t B u i l d i n g by p h a s e A r c h St r u c t M e c h El e c Sc h e m a t i c D e s i g n 18 % $ 1 4 , 8 1 2 $ 9 , 0 5 4 $4 , 5 0 0 $6 8 2 $5 7 5 De s i g n D e v e l o p m e n t 20 % $ 1 6 , 4 5 7 $1 0 , 0 6 0 $5 , 0 0 0 $7 5 8 $6 3 9 Co n s t r u c t i o n D o c u m e n t s 29 % $ 2 3 , 8 6 3 $ 1 4 , 5 8 7 $7 , 2 5 0 $ 1 , 1 0 0 $9 2 6 Bi d P h a s e 2% $1 , 6 4 6 $ 1 , 0 0 6 $5 0 0 $7 6 $6 4 Co n s t r u c t i o n A d m i n i s t r a t i o n 29 % $ 2 3 , 8 6 3 $ 1 4 , 5 8 7 $7 , 2 5 0 $ 1 , 1 0 0 $9 2 6 Pu n c h L i s t / C l o s e o u t P h a s e 2% $1 , 6 4 6 $ 1 , 0 0 6 $5 0 0 $7 6 $6 4 Ba s i c S e r v i c e s f o r D e c a n t S u b t o t a l 10 0 % $8 2 , 2 8 7 $5 0 , 3 0 2 $2 5 , 0 0 0 $ 3 , 7 9 2 $ 3 , 1 9 4 $8 2 , 2 8 7 $ 5 0 , 3 0 2 $2 5 , 0 0 0 $3 , 7 9 2 $3 , 1 9 4 $3 1 , 9 8 5 . 6 5 10 0 . 0 % 75 . 1 % 12 . 0 % 4 . 9 % 8. 0 % Ba s i c A S M E f o r T r u c k W a s h by p h a s e A r c h St r u c t M e c h El e c Sc h e m a t i c D e s i g n 18 % $ 2 2 , 5 2 5 $ 1 6 , 9 2 6 $2 , 7 0 0 $ 1 , 0 9 9 $ 1 , 8 0 0 De s i g n D e v e l o p m e n t 20 % $2 5 , 0 2 8 $1 0 , 0 6 0 $3 , 0 0 0 $ 1 , 2 2 1 $ 2 , 0 0 0 Co n s t r u c t i o n D o c u m e n t s 29 % $ 3 6 , 2 9 0 $ 1 4 , 5 8 7 $4 , 3 5 0 $ 1 , 7 7 0 $ 2 , 9 0 0 Bi d P h a s e 2% $2 , 5 0 3 $ 1 , 0 0 6 $3 0 0 $1 2 2 $2 0 0 Co n s t r u c t i o n A d m i n i s t r a t i o n 29 % $ 3 6 , 2 9 0 $ 1 4 , 5 8 7 $4 , 3 5 0 $ 1 , 7 7 0 $ 2 , 9 0 0 Pu n c h L i s t / C l o s e o u t P h a s e 2% $2 , 5 0 3 $ 1 , 0 0 6 $3 0 0 $1 2 2 $2 0 0 Ba s i c S e r v i c e s f o r T r u c k W a s h S u b t o t a l 10 0 % $1 2 5 , 1 3 9 $9 4 , 0 3 5 $1 5 , 0 0 0 $ 6 , 1 0 5 $ 1 0 , 0 0 0 $8 9 , 2 7 8 $ 5 8 , 1 7 4 $1 5 , 0 0 0 $6 , 1 0 5 $1 0 , 0 0 0 $ 3 1 , 1 0 4 . 5 9 $1 , 8 3 3 , 2 6 3 Pa g e 1 o f 3 EX H I B I T A 59 Ar c h su b c o n s u l t St r u c t M e c h E l e c Ci v i l L a n d s c a p e C o s t A c o u s t i c a l E D I D a y l i g h t E q u i p m e n t P e e r Ot h e r B a s i c S e r v i c e s - D e s i g n P h a s e MH m a r k u p 1 0 % P C S P2 S T r e s W e s t C a n n o n H e r r e r a R C C o s t A 3 Va n i r U W I D L S p e c i a l i s t R e v i e w e r 1a C i v i l E n g i n e e r i n g ( D e s i g n ) $4 1 5 , 8 0 0 $3 7 , 8 0 0 $3 7 8 , 0 0 0 2a C a m p u s L a n d s c a p e A r c h i t e c t u r e ( D e s i g n ) $5 8 1 , 2 4 2 $5 2 , 8 4 0 $5 2 8 , 4 0 2 3a D e c a n t S y s t e m ( D e s i g n ) $1 0 3 , 5 5 1 $9 , 4 1 4 $7 , 2 0 0 $ 8 6 , 9 3 7 4a S h o r e l i n e R e s t o r a t i o n ( D e s i g n ) $3 8 2 , 2 6 9 $3 4 , 7 5 2 $7 , 2 0 0 $3 4 0 , 3 1 7 5a S t r u c t u r a l E n g i n e e r i n g f o r C o v e r e d P a r k i n g / S t o r a g e ( D e s i g n ) $7 2 , 1 0 5 $6 , 5 5 5 $ 6 5 , 5 5 0 6a T e l e c o m a n d A V S y s t e m f o r M & E B u i l d i n g ( D e s i g n ) $4 6 , 1 4 7 $4 , 1 9 5 $4 1 , 9 5 2 7a E l e c E n g i n e e r i n g , S i t e L i g h t i n g a n d S e c u r i t y C a m e r a s ( D e s i g n ) $2 2 , 9 8 6 $2 , 0 9 0 $2 0 , 8 9 6 8a F i r e P r o t e c t i o n B a s i s o f D e s i g n ( D e s i g n ) $1 0 , 8 9 0 $9 9 0 $9 , 9 0 0 9a A r c h i t e c t u r a l S i t e D e s i g n C o o r d i n a t i o n - S D P h a s e $9 4 , 4 0 0 $9 4 , 4 0 0 $0 9b A r c h i t e c t u r a l S i t e D e s i g n C o o r d i n a t i o n - D D P h a s e $7 7 , 8 0 0 $7 7 , 8 0 0 $0 9c A r c h i t e c t u r a l S i t e D e s i g n C o o r d i n a t i o n - C D P h a s e $5 9 , 2 0 0 $5 9 , 2 0 0 $0 10 E n v i r o n m e n t a l P e r m i t t i n g $2 3 7 , 6 3 1 $2 1 , 6 0 3 $2 1 6 , 0 2 8 11 P r o g r a m V a l i d a t i o n f o r M & E B u i l d i n g $7 , 2 2 0 $7 , 2 2 0 $0 12 A r c h i t e c t u r a l S u p p o r t f o r S h o r e l i n e R e s t o r a t i o n $1 5 , 2 8 0 $1 5 , 2 8 0 $0 13 I n t e r i o r F i n i s h e s a n d C o l o r B o a r d s $8 , 2 6 0 $8 , 2 6 0 $0 14 P r e p a r a t i o n o f D e s i g n R e v i e w S u b m i s s i o n $1 5 , 6 4 0 $1 5 , 6 4 0 $0 Ot h e r B a s i c S e r v i c e s - D e s i g n P h a s e S u b t o t a l $2 , 1 5 0 , 4 2 0 $2 7 7 , 8 0 0 $ 1 7 0 , 2 3 8 $ 6 5 , 5 5 0 $ 9 , 9 0 0 $ 6 2 , 8 4 8 $ 3 9 2 , 4 0 0 $ 1 , 1 7 1 , 6 8 4 $0 $0 $0 $0 $0 $0 $2 , 1 5 0 , 4 2 0 $1 , 7 0 2 , 3 8 2 Ot h e r B a s i c S e r v i c e s - C A P h a s e 1b C i v i l E n g i n e e r i n g ( C A P h a s e ) $1 8 7 , 9 9 0 $ 1 7 , 0 9 0 $1 7 0 , 9 0 0 2b C a m p u s L a n d s c a p e A r c h i t e c t u r e ( C A P h a s e ) $ 1 3 6 , 5 8 7 $1 2 , 4 1 7 $1 2 4 , 1 7 0 2c C a m p u s L a n d s c a p e A r c h i t e c t u r e ( C l o s e o u t ) $3 2 , 4 7 5 $2 , 9 5 2 $2 9 , 5 2 3 3b D e c a n t S y s t e m ( C A P h a s e ) $2 2 , 0 8 3 $2 , 0 0 8 $8 0 0 $ 1 9 , 2 7 5 4b S h o r e l i n e R e s t o r a t i o n ( C A P h a s e ) $3 8 , 6 2 7 $3 , 5 1 2 $8 0 0 $ 3 4 , 3 1 5 5b S t r u c t u r a l E n g i n e e r i n g f o r C o v e r e d P a r k i n g / S t o r a g e ( C A P h a s e ) $3 2 , 3 9 5 $2 , 9 4 5 $ 2 9 , 4 5 0 6b T e l e c o m a n d A V S y s t e m f o r M & E B u i l d i n g ( C A P h a s e ) $2 0 , 7 3 3 $1 , 8 8 5 $1 8 , 8 4 8 7b El e c E n g i n e e r i n g , S i t e L i g h t i n g a n d S e c u r i t y C a m e r a s ( C A P h a s e ) $1 0 , 3 2 7 $9 3 9 $9 , 3 8 8 8b F i r e P r o t e c t i o n B a s i s o f D e s i g n ( C A P h a s e s ) $4 , 2 3 5 $3 8 5 $3 , 8 5 0 15 S u p p l e m e n t a l C A B a s i c S e r v i c e s $2 9 8 , 2 3 0 $2 9 8 , 2 3 0 $0 Ot h e r B a s i c S e r v i c e s - C A P h a s e S u b t o t a l $7 8 3 , 6 8 1 $2 9 8 , 2 3 0 $ 4 4 , 1 3 2 $ 2 9 , 4 5 0 $ 3 , 8 5 0 $ 2 8 , 2 3 6 $ 1 7 2 , 5 0 0 $ 2 0 7 , 2 8 3 $0 $0 $0 $0 $0 $0 $7 8 3 , 6 8 1 $4 4 1 , 3 1 9 Op t i o n a l A d d i t i o n a l S e r v i c e s - D e s i g n P h a s e 16 P h o t o s h o p R e n d e r i n g s - 3 d V i e w s o f B u i l d i n g s ( 4 ) $ 1 3 , 0 4 0 $1 3 , 0 4 0 $0 17 P h o t o s h o p R e n d e r i n g s - S i t e P l a n ( 1 ) $1 1 , 0 6 2 $ 1 , 0 0 6 $1 0 , 0 5 6 18 C o s t A n a l y s i s $4 4 , 8 0 9 $ 4 , 0 7 4 $4 , 5 0 0 $3 6 , 2 3 5 19 G C C M P r i c i n g R e c o n c i l i a t i o n $4 1 , 6 3 0 $6 , 2 1 0 $3 , 2 2 0 $ 1 5 , 0 0 0 $ 7 , 2 0 0 $ 1 0 , 0 0 0 20 M u l t i p l e B i d P a c k a g e s $6 0 , 3 6 4 $1 3 , 0 0 0 $4 , 3 0 6 $ 5 , 2 8 0 $ 1 2 , 0 0 0 $ 1 0 , 5 0 0 $ 1 5 , 2 7 8 21 S u p p o r t M u n i c i p a l C o d e M o d i f i c a t i o n f o r S t o r m w a t e r D e s i g n $ 8 , 5 3 2 $ 7 7 6 $7 , 7 5 6 22 F F E S u p p o r t f o r S p e c i a l E q u i p m e n t ( a l l o w a n c e ) $ 2 6 , 8 0 0 $4 , 8 0 0 $2 , 0 0 0 $2 0 , 0 0 0 23 E m e r g e n c y G e n e r a t o r $1 2 , 1 0 0 $ 1 , 1 0 0 $ 3 , 0 0 0 $ 8 , 0 0 0 24 E V C h a r g i n g S t a t i o n D e s i g n ( a s s u m e s 9 7 s t a t i o n s ) $ 6 6 , 0 0 0 $ 6 , 0 0 0 $6 0 , 0 0 0 25 P V S y s t e m D e s i g n ( a s s u m e s 7 0 k W P V s y s t e m ) $ 3 2 , 7 8 0 $ 2 , 9 8 0 $2 9 , 8 0 0 26 E n e r g y M o d e l i n g $2 6 , 8 4 0 $ 2 , 4 4 0 $ 2 4 , 4 0 0 27 D a y l i g h t A n a l y s i s ( H N T E ) $1 4 , 0 8 0 $ 1 , 2 8 0 $1 2 , 8 0 0 28 S E P A C h e c k l i s t P r e p a r a t i o n ( H e r r e r a , i f r e q u e s t e d ) $ 2 6 , 4 8 7 $2 , 4 0 8 $2 4 , 0 7 9 29 A r c h i t e c t u r a l S u p p o r t f o r S E P A S u b m i t t a l $2 , 4 8 0 $ 2 , 4 8 0 $0 30 S h o r e l i n e S u r v e y ( H e r r e r a , i f r e q u e s t e d ) $7 , 4 5 0 $6 7 7 $6 , 7 7 3 31 P e e r R e v i e w ( A l l o w a n c e ) $2 7 , 5 0 0 $2 , 5 0 0 $2 5 , 0 0 0 32 a D i v e r s i t y , E q u i t y , a n d I n c l u s i o n A d v i s o r ( D e s i g n ) $6 , 8 6 4 $6 2 4 $6 , 2 4 0 33 a L i g h t i n g D e s i g n C o n s u l t a n t - L i t t l e F i s h L i g h t i n g ( D e s i g n ) $4 2 , 6 2 5 $3 , 8 7 5 $3 8 , 7 5 0 34 a A c o u s t i c a l C o n s u l t i n g ( D e s i g n ) $1 1 , 9 0 2 $1 , 0 8 2 $1 0 , 8 2 0 35 A d d i t i o n a l E n v i r o n m e n t a l P e r m i t t i n g ( i f r e q u i r e d ) $3 1 , 9 2 9 $2 , 9 0 3 $2 9 , 0 2 6 Op t i o n a l A d d i t i o n a l S e r v i c e s - D e s i g n P h a s e S u b t o t a l $4 8 3 , 3 4 4 $3 9 , 5 3 0 $ 4 0 , 3 4 7 $ 1 8 , 0 0 0 $ 3 6 , 8 8 0 $ 1 2 4 , 3 0 0 $ 1 0 , 5 0 0 $ 1 3 1 , 7 1 8 $ 3 6 , 2 3 5 $ 1 0 , 8 2 0 $ 6 , 2 4 0 $ 1 2 , 8 0 0 $ 2 0 , 0 0 0 $ 2 5 , 0 0 0 $4 3 2 , 4 9 3 Op t i o n a l A d d i t i o n a l S e r v i c e s - C A P h a s e 32 b D i v e r s i t y , E q u i t y , a n d I n c l u s i o n A d v i s o r ( C A P h a s e ) $ 4 , 0 7 6 $ 3 7 1 $3 , 7 0 5 33 b L i g h t i n g D e s i g n C o n s u l t a n t - L i t t l e F i s h L i g h t i n g ( C A P h a s e ) $ 3 , 5 2 0 $ 3 2 0 $3 , 2 0 0 34 b A c o u s t i c a l C o n s u l t i n g ( C A P h a s e ) $2 , 2 0 0 $ 2 0 0 $2 , 0 0 0 36 F F E S u p p o r t f o r F u r n i s h i n g s P r o c u r e m e n t $ 3 6 , 4 6 0 $3 6 , 4 6 0 $0 37 C o n f o r m e d S e t ( a l l o w a n c e ) $4 1 , 8 2 3 $5 , 4 1 0 $3 , 3 1 0 $ 4 , 0 0 0 $ 3 , 9 6 0 $ 2 , 0 0 0 $ 6 , 6 0 8 $ 1 6 , 5 3 5 38 R e c o r d D r a w i n g s ( a l l o w a n c e ) $4 7 , 0 3 9 $7 , 0 9 0 $3 , 6 3 2 $ 6 , 5 0 0 $ 4 , 3 2 0 $ 3 , 0 0 0 $ 8 , 8 7 7 $ 1 3 , 6 2 0 Op t i o n a l A d d i t i o n a l S e r v i c e s - C A P h a s e S u b t o t a l $ 1 3 5 , 1 1 8 $4 8 , 9 6 0 $ 7 , 8 3 3 $ 1 0 , 5 0 0 $ 8 , 2 8 0 $ 5 , 0 0 0 $ 1 5 , 4 8 5 $ 3 3 , 3 5 5 $0 $ 2 , 0 0 0 $ 3 , 7 0 5 $0 $0 $0 Re i m b u r s a b l e E x p e n s e s A l l o w a n c e $3 0 , 0 0 0 Co n t r a c t T o t a l ( i n c l u d . R e i m b u r s a b l e ) $5 , 4 1 5 , 8 2 5 $1 , 8 3 2 , 3 2 2 $3 8 5 , 5 9 5 $3 0 4 , 1 5 0 $ 3 7 8 , 5 1 0 $ 5 9 0 , 8 8 5 $ 1 , 5 4 4 , 0 4 0 $ 3 6 , 2 3 5 $ 1 2 , 8 2 0 $ 9 , 9 4 5 $ 1 2 , 8 0 0 $ 2 0 , 0 0 0 $ 2 5 , 0 0 0 Pa g e 2 o f 3 EX H I B I T A 60 DE S I G N P H A S E S U M M A R Y Ba s i c S e r v i c e s f o r B u i l d i n g s - D e s i g n P h a s e S u b t o t a l $ 1 , 2 6 4 , 9 5 1 Ot h e r B a s i c S e r v i c e s - D e s i g n P h a s e S u b t o t a l $ 2 , 1 5 0 , 4 2 0 Op t i o n a l A d d i t i o n a l S e r v i c e s - D e s i g n P h a s e S u b t o t a l $ 4 8 3 , 3 4 4 Su b t o t a l D e s i g n P h a s e $ 3 , 8 9 8 , 7 1 5 De s i g n P h a s e + R e i m b u r s a b l e s $ 3 , 9 2 8 , 7 1 5 CA P H A S E S U M M A R Y Ba s i c S e r v i c e s f o r B u i l d i n g s - C A P h a s e S u b t o t a l $ 5 6 8 , 3 1 1 Ot h e r B a s i c S e r v i c e s - C A P h a s e S u b t o t a l $ 7 8 3 , 6 8 1 Op t i o n a l A d d i t i o n a l S e r v i c e s - C A P h a s e S u b t o t a l $ 1 3 5 , 1 1 8 Su b t o t a l C A P h a s e $ 1 , 4 8 7 , 1 1 0 $5 , 4 1 5 , 8 2 5 c h e c k Pr o j e c t P r o f Pr o f Ar c h i t e c t u r a l T a s k s f o r I t e m 1 5 Pr i n c i p a l Ma n a g e r St a f f St a f f Su p p l e m e n t a l C A B a s i c S e r v i c e s $2 0 0 $1 4 5 $1 1 5 $1 0 5 PR PM PS PS At t e n d a n c e a t M e e t i n g s ( 2 4 ) 72 9 6 9 6 72 Pr e p a r a t i o n o f F i e l d R e p o r t s ( 2 4 ) 12 48 48 24 Re s p o n d i n g t o R F I , A S I , C O P s 84 28 8 48 0 48 0 Co s t A c c o u n t i n g : C h a n g e O r d e r s ( 6 ) , P a y A p p l i c a t i o n s ( 6 ) 12 48 24 24 Pr o j e c t S c h e d u l e M e e t i n g s ( 6 ) 6 6 Pr o j e c t M a n a g e m e n t a n d C o m m u n i c a t i o n s 72 19 2 72 24 Su b t o t a l h o u r s 25 8 67 8 72 0 62 4 Su b t o t a l $2 9 8 , 2 3 0 $5 1 , 6 0 0 $ 9 8 , 3 1 0 $ 8 2 , 8 0 0 $ 6 5 , 5 2 0 Op t i o n a l a n d E l e c t i v e S e r v i c e s F e e s A S t r e e t I m p r o v e m e n t P l a n i f r e q u i r e d TB D $0 . 0 0 B Su p p o r t S E P A A d m i n i s t r a t i v e H e a r i n g i f r e q u i r e d TB D $0 . 0 0 C Fa c i l i t a t i o n o f P u b l i c M e e t i n g s i f r e q u i r e d TB D $0 . 0 0 Se r v i c e s N o t I n c l u d e d Po s t O c c u p a n c y E v a l u a t i o n Fa c i l i t y S u p p o r t S e r v i c e s LE E D C e r t i f i c a t i o n Co m m i s s i o n i n g S u p p o r t Co o r d i n a t i o n o f O w n e r C o n s u l t a n t s Th i r d P a r t y V a l u e A n a l y s i s / C o n s t r u c t a b i l i t y R e v i e w S u p p o r t En v e l o p e D e s i g n P h a s e C o n s u l t i n g Fo o d S e r v i c e D e s i g n S e r v i c e s Ad d i t i o n a l M a s t e r P l a n S t u d i e s El e c t r i c a l S e r v i c e R e p l a c e m e n t Ut i l i t y R e b a t e s A s s i s t a n c e H N T E MH H o u r l y R a t e s S c h e d u l e f o r A d d i t i o n a l S e r v i c e s Pr i n c i p a l $2 0 0 Pr o f e s s i o n a l S t a f f I X $1 7 5 Pr o f e s s i o n a l S t a f f V I I I $1 4 5 Pr o f e s s i o n a l S t a f f V I I $1 3 5 Pr o f e s s i o n a l S t a f f V I $1 2 5 Pr o f e s s i o n a l S t a f f V $1 1 5 Pr o f e s s i o n a l S t a f f I V $1 0 5 Pr o f e s s i o n a l S t a f f I I I $9 5 Pr o f e s s i o n a l S t a f f I I $8 5 Pr o f e s s i o n a l S t a f f I $7 5 Su p p o r t S t a f f $7 5 Pa g e 3 o f 3 EX H I B I T A 61 62 March 1, 2023 Miller Hayashi 118 N 35th Street #200 Seattle, WA 98103 ATTN: Laura Maman RE: Tukwila Public Works Maintenance and Engineering Building Structural Engineering/Consultation Proposal Dear Laura: Thank you for the opportunity to propose our Structural Engineering services for the Maintenance and Engineering Building for the Tukwila Public Works Department. SCOPE OF SERVICES We will provide all structural design, drawings, and calculations as required for contract documents and toward obtaining the Building Permit for the structural portion of the work. We will also provide Construction Phase services, which consist of shop drawing review, site construction meetings, and general consultation. Our fees are based upon the assumption that the facility will be designed and constructed utilizing the GC/CM project delivery method. Our fees are based upon an approximate 35,000 SF three story Maintenance and Engineering Building and 5,000 SF one-story Tool Storage and Covered Loading Building as well as the assumptions outlined in Exhibit A. The fees, broken down into phased services, are presented in Exhibit B. As always, please feel free to call if there are any questions regarding this proposal. Thanks again, and we look forward to working with you on this great project. Very truly yours, PCS STRUCTURAL SOLUTIONS Alex Legé, S.E. Principal ACLmap 22-728 Attachments: Exhibits A & B 22728 pro 2023-03-01 acl EXHIBIT A 63 Exhibit A – Scope of Work – Tukwila Public Works Administration Building March 1, 2023 Listed below is a brief description of the anticipated scope of structural work. Description • Overall project construction cost of $56,500,000 with $23,700,000 set aside for site improvements and $1,800,000 for environmental shoreline restoration. These costs have been escalated to construction midpoint date of January 2026. • The 35,000 SF three-story Maintenance and Engineering Building will have a construction budget of $19,100,000. The primary structural systems will be designed to essential facility standards. • The 5,000 SF one-story Tool and Covered Loading Building will have a construction budget of $1,500,000. The primary structural systems will be designed to essential facility standards. The building will be semi heated with multiple access points for equipment and storage. • The Covered Parking and Covered Material Storage buildings will be PEMB with a construction cost of $9,500,000. The final structural design of the building superstructure will be bidder designed, however for permit and bidding purposes we will provide an assumed foundation design in the structural construction documents. The following is our understanding of the approximate size and construction cost for each. o Covered Parking 28,800 SF, $4,230,000 o Covered Salt, Sand, and Gravel Storage 5,200 SF, $1,040,000 o Covered Spoils Area 9,400 SF, $1,030,000 o Storage/Loading/Dumpster Area 18,840 SF, $3,200,000 • The Decant Facility will be a separate 2,600 SF uncovered structure consisting of recessed pits and sloped concrete slabs with a construction cost of $900,000. • We will provide our drawing deliverables utilizing Revit. Structural modeling will include building structures included in our scope of services for structural design. Foundations • The site is underlain with soils which may settle and lose strength during seismic events in a process known as liquefaction. Most smaller structures on site will utilize reduced design bearing pressures and other recommendations from the project Geotechnical engineer for the design of conventional cast-in-place concrete foundations. The following structures will have conventional cast-in-place concrete foundations supported on aggregate pier improved soils to mitigate settlement: o Maintenance and Engineering Building o Tool and Covered Loading Building Exclusions • Multiple bid/fast-track/early foundation permit sets. The building construction package will consist of one complete set of Construction Documents. • Renovation or further study of existing buildings on the project site beyond the scope of work included in the concept design phase. • Seismic retrofit/upgrade or seismic analysis of the Fleet and Facilities building. • Redesign of structural systems during construction due to owner modifications or alternate fabrication/framing/erection options requested by the contractor. • Anchorage and design for equipment or storage racks. • Supports for ducts, pipes, lights to essential facilities standards. • Design of complex exterior cladding systems. • Retaining walls, seat walls, benches, signs, vaults, etc. are not included in our fee determination. Schedule • The following schedule is based on the provided draft schedule dated February 14, 2023: o Schematic Design April 2023-October 2023 o Design Development November 2023-May 2024 o Construction Documents July 2024-April 2025 o Building Permit submittal is anticipated to be November 2024 o Bid Date is anticipated to be January 2025 o Construction Phase Starts April 2025 with substantial completion October 2026 EXHIBIT A 64 Exhibit A – Scope of Work – Tukwila Public Works Administration Building cont’d March 1, 2023 Additional Information • Construction Administration includes review of shop drawings and response to RFIs. On -site Structural Observation will likely occur twice a month as the primary structural components are being erected. (12) site visits are included in our Construction Phase service proposal. • Modifications to structural layout after the Permit Set will result in additional fees. • Our design fee includes the structural design of (1) feature stair in the Maintenance and Engineering building. Additional stairs are assumed to be bidder design steel stairs. • Alternate bids packages that have a significant impact to the structural design may result in additional fees. • Substantial structural design changes to the premanufactured metal building (PEMB) foundations as a result of coordination with the premanufactured metal building bidder designer after Permit/Bid will result in additional services. • Our design fee includes responses to one round of permit correction responses. • We anticipate reviewing and coordinating structural sections of the project specifications provided as part of the architectural specification. Additional Services As per your request, we have included the following additional services in our proposal. • Value Analysis (VA) Participation: This fee covers our participation in and response to an independent VA Study session performed by an outside party. This is not included with our fee for GC/CM. • Constructability Review Participation: This fee covers our participation in and response to an independent Constructability Review Study session performed by an outside party. This is not included with our fee for GC/CM. Incorporating substantial comments may result in additional fees. • Conformed Set: This fee covers our effort for reprinting the construction documents post bid to include all addendums and permit comments into one set of documents including clouding changes. • Decant Building: This fee covers our efforts for structural design from schematics to bidding and construction phase services. • Covered Parking: This fee covers our efforts for structural design from schematics to bidding and construction phase services. • Covered Material Storage Structures: This fee covers our efforts for structural design from schematics to bidding and construction phase services. Included are (5) separate structures including Salt storage, Sand storage, Gravel storage, Spoils storage, and Storage/Loading/Dumpster. • GC/CM Delivery Method: This fee covers our efforts associated with active participation with the selected GC/CM exclusive of VA or Constructability Review Studies. • Generator Pad and Enclosure: This fee covers structural design for (1) generator pad, the associated screen walls, and anchorage of the generator to the foundation. • Truck Wash Renovation in F&F Building: This fee covers our efforts for the structural design from schematics to bidding and construction phase services. We assume existing drawings for the building will be provided and as-built drawings provided by PCS will not be required. The scope will include creating two new openings in the exterior wall for access, as well as support for the truck wash equipment, and concrete slab on grade drainage systems. • Redesign of PEMB Foundations: Substantial structural design changes as a result of coordination with the pre-manufactured metal building bidder designer after Permit/Bid will result in additional services. • Record Drawings: Incorporating contractor redlines into the structural drawings at the end of the project closeout phase to be used by the owner. EXHIBIT A 65 Exhibit B – Fee Calculation – Tukwila Public Works Administration Building March 1, 2023 FEE CALCULATION BASIC SERVICES: TOTAL Maintenance and Engineering Building Schematic Design 18% $ 35,935 Design Development 20% $ 39,932 Construction Documents 29% $ 57,901 Bidding 2% $ 3,993 Construction Phase 29% $ 57,901 Project Closeout 2% $ 3,993 Sub-Total $ 199,655 Tool and Covered Loading Building Schematic Design 18% $ 4,038 Design Development 20% $ 4,488 Construction Documents 29% $ 6,508 Bidding 2% $ 449 Construction Phase 29% $ 6,508 Project Closeout 2% $ 449 Sub-Total $ 22,440 Basic Services Total $ 222,095 ADDITIONAL SERVICES VA Participation LUMP $ 3,500 Constructability Review Participation LUMP $ 4,500 Conformed Set LUMP $ 4,000 Decant Building (1) LUMP $ 25,000 Covered Parking (1) LUMP $ 40,000 Covered Storage Structure(1) LUMP $ 55,000 GC/CM Delivery Method LUMP $ 15,000 Generator Pad and Enclosure(1) LUMP $ 3,000 Truck Wash Renovation in F&F Building (1) LUMP $ 15,000 Redesign of PEMB Foundations (2) TBD Record Drawings HNTE $ 6,500 Reimbursables $500 Max (1) Covers efforts for structural design from schematics to bidding and construction phase services. (2) Substantial structural design changes as a result of coordination with the pre- manufactured metal building bidder designer after permit/bid will result in additional services. Billing will be on a percentage of completion basis. Fee amount may only be changed with prior written permission. Allocated Design Phase 69% CA Phase 31% EXHIBIT A 66 ____ ____ Page 1 ● T R E S W E S T E N G I N E E R S, I N C. 2 7 0 2 S O U T H 4 2 N D S T R E E T , S U I T E 3 0 1 , T A C O M A , W A 9 8 4 0 9 - 7 3 1 5 T E L E P H O N E ( 2 5 3 ) 4 7 2 - 3 3 0 0 A Certified Diverse Firm - DBE ● SCS ● MWBE March 13th, 2023 Laura Maman AIA Principal Miller-Hayashi Architects PLLC 118 N 35th Street, Suite 200 Seattle, WA 98103 lauramaman@millerhayashi.com O 206.634.0177 C 248.514.8499 RE: CITY OF TUKWILA PUBLIC WORKS ADMINISTRATION BUILDING – ELECTRICAL ENGINEERING FEE PROPOSAL Laura: We are pleased to offer a fee proposal for the Tukwila Public Works - Administration Building project to be located at 11231 E. Marginal Way South in Tukwila WA. Our fee is based on the A/E Guidelines at 6.09%, with a MACC of $54.7 million and an electrical MACC of $3,903,055 per the TWE predesign cost opinion. A summary of our proposed engineering services is listed below. We understand that the project will be completed utilizing the Design/Bid/Build delivery method. • Provide Electrical engineering documents. o Coordination with other disciplines. o Power distribution system, one line diagram and electrical load calculations o Lighting design for interior and exterior o Power and fire alarm system design o MEP Specifications o Fire Alarm design build specifications o State of Washington Electrical code compliance forms o Coordination with Seattle City Light, CenturyLink, Comcast and any other local utility for new services. • Provide value engineering efforts at each project phase to establish and monitor the construction budget. • Bidding and Construction administration support: o Addenda, RFI’s, submittal review, pre-bid walkthrough, site visits during construction, punchlist, and back punch. o Conversion of Contractor’s redlined as-builts into AutoCAD/REVIT Our engineering fee for the scope of services listed above is: EXHIBIT A 67 ____ ____ Page 2 Basic Electrical Engineering Services for Building: $123,530 SD $22,236 DD $24,706 CD $35,824 Bid $2,470 Construction Administration $35,824 Closeout $2,470 Basic Electrical Engineering Telecommunications and AV for Building: $60,800 SD $10,944 DD $12,160 CD $17,632 Bid $1,216 Construction Administration $17,632 Closeout $1,216 Basic Electrical Engineering Site Lighting and Security Cameras: $30,284 SD $5,451 DD $6,057 CD $8,782 Bid $606 Construction Administration $8,782 Closeout $606 Basic Electrical Engineering Services for Decant Building: $3,194 SD $575 DD $639 CD $926 Bid $64 Construction Administration $926 Closeout $64 EXHIBIT A 68 ____ ____ Page 3 Basic Electrical Engineering Services for Tool Storage Building: $21,402 SD $3,852 DD $4,280 CD $6,206 Bid $428 Construction Administration $6,206 Closeout $428 Basic Truck Wash Building located in existing F&F Building $10,000 Optional Additional Services $129,300 EV Charging (97) Stations all covered parking $60,000 PV Design for all Buildings – 70kW Total System $29,800 GCCM Pricing Reconciliation (Hourly NTE) $10,000 Multiple Bid packages for early site work $12,000 Cost Opinions for SD/CD and Bid (3) $4,500 Conformed Set Documents $2,000 Record Set Documents $3,000 Generator Design, Testing and CA $8,000 The basic services work effort is further broken down below: o SD - Provide review of general site conditions, record drawings, research applicable basic materials, systems, and equipment, prepare recommendations and conceptual designs for electrical power distribution, lighting and controls, fire alarm, communications raceways, and general space requirements. o DD - Continue development and expansion of mechanical and electrical plans including approximate sizes, capacities, and preliminary layouts. Prepare preliminary specifications for mechanical and electrical systems. o CD - Provide preparation of final project drawings and specifications. Provide electrical engineering calculations and submit to agencies for Plan Review and approval o Bid - Attend a pre-bid walk through meeting with perspective bidders and prepare addenda based on any field questions, clarifications, or design changes . o CA - Review electrical submittals, addenda, general site visits to review construction progress, answer contractor RFI’s, and review monthly pay requests. o Final review of O&M and closeout submittals. EXHIBIT A 69 ____ ____ Page 4 Deliverables: o 100% SD (Drawings, Review comment responses, Narrative, and Specification TOC o 100% DD (Drawings, Review comment responses, and Preliminary Specifications). o Building Permit (Drawings, 50% Specifications, Electrical energy code compliance forms) o 100% CD (Bid drawings, Electrical Permit drawings, Specifications) Exclusions: • Arc Flash Study • Building commissioning • Plan review and permit fees • Phased construction • Design for alternate bids • Structural calculations and engineering is required for PV design • Drawing set is diagrammatic and does not include shop level detail drawings • Design changes as a result of VE processes after 50% construction documents • Owner requested design changes during construction • Additional Meetings/site visits not specifically listed herein • Building approval through use of the total building performance or Target performance path of the energy code. • Assumptions: • Backgrounds will be provided for us in REVIT/AUTOCAD format • Design drawings will be completed in 2D AutoCAD/3D REVIT • Project will be completed utilizing the same version of AutoCAD/REVIT as it was started in. • Project will be submitted as one permit submittal • Project will be submitted as one bid package • Project will not be phased construction • LEED accreditation will not be pursued. • There will be no floor plan changes after 50% construction documents, additional services will be requested if revisions to model after 50%. • Project will adhere to the local codes under the 2021 code cycle • Meetings/Site Visits: o 3 – Design review meetings o 24 – Monthly design meetings o 3 – Value engineering meetings o 2 – Preconstruction meetings o 9 – Site visits during Construction EXHIBIT A 70 ____ ____ Page 5 o 1 – Punchlist site visit o 1 – Backcheck site visit Schedule: 104 weeks for design and 78 weeks for construction, with SD starting April 15th, 2023 and Construction of 18 months. Proposal is good for 90 days Payment: Project will be billed monthly on a percentage complete basis. Payments are due within 30 days of invoice date. Diverse Inclusion Plan: Tres West Engineers, Inc. is a Women and Minority owned business and is certified MWBE, DBE, SCS Our firm carries $2million/$4million aggregate in E&O insurance. We appreciate the opportunity to be of service and look forward working with you. Please do not hesitate to call if you have any questions. Sincerely yours, Approved By: ________________ Signature ________________ Print Sean J. Roy LC, LEED® AP ________________ Date Principal EXHIBIT A 71 72 206-448-1911 P2SIN C.COM P2S Inc. 920 Fifth Ave. Suite 2300 Seattle, WA 98101 SUBJECT: Tukwila Public Works Maintenance and Engineering Building Laura, Thank you for considering P2S Inc., for the above-referenced project. We are pleased to provide the following proposal that outlines our statement of understanding, scope of services, and fees. STATEMENT OF UNDERSTANDING AND SCOPE OF WORK The scope of this proposal includes engineering services to prepare mechanical and plumbing construction drawings, energy modeling, daylighting analysis, and fire protection for the Tukwila Public Works Maintenance and Engineering Building based on the site plans dated 02/15/2023. The estimated total construction cost is $56.5 million. SERVICES The following engineering services are included in our scope: • Mechanical and Plumbing • Fire Protection • Energy Modeling • Daylight Analysis DESIGN • Prepare mechanical and plumbing construction drawings. • Provide field investigation to determine existing conditions (access to all related scope areas to be provided by owner). • Prepare a Basis of Design (BOD) narrative. • Provide construction specifications. • Provide catalog cutsheets for major equipment by discipline. • Respond to owner review comments and incorporate into design deliverables for the next submittal. • Provide review of cost estimate prepared by others. • Prepare two energy simulations (SD and CD) • Prepare two daylighting analysis (SD and CD) • Fire sprinkler and standpipe design criteria • Coordination of the point of connection 5 ft outside of building(s), location of fire riser room, and drain requirements. • Preliminary Hydraulic calculations of the fire sprinkler system to estimate the demand of the system (Final hydraulic calculations will be the responsibility of the design-build contractor) • Provide project performance specifications for fire sprinkler and standpipe system(s) March 10, 2023 Miller Hayashi Laura Maman 118 N 35th Street #200 Seattle, WA 98103 EXHIBIT A 73 Engineering Services Proposal to: Laura Maman, Miller Hayashi March 10, 2023 Page 2 of 3 AGENCY REVIEW • Provide construction drawings in electronic format and submittal forms for plan check submittal. • Review and respond to plan review comments and attain approval. • Participate in one (1) plan review meeting with plan check agency. • Following plan check reviews are anticipated for the project: BID SUPPORT • Provide bid package in electronic format. • Participate in one (1) bid review meeting. • During bidding, respond to bid questions as required. CONSTRUCTION SUPPORT • Respond to requests for information and clarification, including addendums necessary for clarification during construction. • Review shop drawings and submittals for compliance with construction documents. • Participate in 5 in-person meetings. • Participate in 10 virtual meetings. • Participate in 12 site observation visits during construction to determine general conformance with the contract documents, and a final site visit for project punch-list. Provide written compilation of findings. • Participate in one (1) final punch list walkthrough and report with our findings. ASSUMPTIONS • The following services, if required, are provided by others: Commissioning, Testing and Balancing, Utility locating, topographic survey, and Hazmat (Hazardous Materials). • Plan check fees will be paid by the owner. • Value Engineering exercise requiring significant design changes after 50% Construction Documents stage is not included in the proposal and will require additional fee. • Fire protection system design (fire sprinkler) will be a deferred approval item and will be provided by the fire protection vendor/contractor hired by owner. SCHEDULE Notice to proceed is expected April of 2023, with a design duration of 365 days with a 18 month construction phase. EXHIBIT A 74 Engineering Services Proposal to: Laura Maman, Miller Hayashi March 10, 2023 Page 3 of 3 FEE We propose to undertake the project defined in this proposal for a fixed fee as indicated below. Fees will be billed monthly based on percent of project completion. Basic Services: Additional Services: We look forward to working with you on completing this project successfully. Should you have any questions or need clarifications, please contact us. Sincerely, Peter Sloane, PE, LEED AP, GPCP Studio Leader / Associate Principal Submittals M&E Building Tool Storage Building Decant Building Fleet and Maintenance TOTAL Schematic Design $40,608.76 $1,753.12 $682.50 $1,098.83 $44,143.21 Design Development $45,120.83 $1,947.92 $758.33 $1,220.92 $49,048.00 Construction Documents $65,425.21 $2,824.48 $1099.58 $1,770.33 $71,119.60 Bid Support $4,512.08 $194.79 $75.83 $122.09 $4,904.79 Construction Admin $65,425.21 $2,824.48 $1099.58 $1,770.33 $71,119.60 Closeout $4,512.08 $194.80 $75.83 $122.09 $4,904.80 TOTAL $225,604.17 $9,739.59 $3,791.65 $6,104.59 $245,240.00 Submittals Energy Modeler Fire Protection Mechanical Engineer TOTAL Energy Modeling $24,400.00 $0 $0 $24,400.00 Daylight Analysis $14,000.00 $0 $0 $14,400.00 Fire Protection Design $0 $9,900.00 $0 $9,900.00 Fire Protection CA $0 $3,850.00 $0 $3,850.00 Conformed Set $0 $0 $3,960.00 $3,960.00 GCCM Pricing Reconciliation Meetings $0 $0 $7,200.00 $7,200.00 OPCC $0 $0 $5,280.00 $5,280.00 Record Drawings $0 $0 $4,320.00 $4,320.00 TOTAL $38,400.00 $13,750.00 $20,760.00 $72,910.00 EXHIBIT A 75 76 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 1 February 28, 2023 Laura Maman, AIA Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, Washington 98103 PROJECT: CITY OF TUKWILA PUBLIC WORKS FACILITY – CIVIL ENGINEERING Dear Laura Maman: The City of Tukwila (City ) is developing a public works facilities on two parcels along the Duwamish River between Tukwila International Blvd and East Marginal Way . We completed the “Test Fit” phase under a separate contract. This phase includes Schematic Design through Construction Administration. Prior to completing the fully executed contract, we request that you provide the final prime agreement with the owner and the C401 contract for our legal review. We look forward to working with you on the City’s project and will remain committed to providing Reliable Responsive Solutions that fit the project’s needs. Please review this proposal, and I will follow up with you next week to discuss further. If you would like to get started before then, please return the signed Acceptance of Proposal. The fees quoted in this proposal are valid for 60 days from this date. Sincerely, Katie Rollins Senior Associate Engineer EXHIBIT A 77 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 2 SCOPE OF WORK The following scope of work details civil engineering services for the City of Tukwila (City/Owner) Public Works Facility. Phase 1. Schematic Design Upon notice to proceed with schematic drawings, Cannon will complete the following: • Work with the project team to review two test fit layouts and provide input on feasibility of construction (i.e., ADA path of travel, gravity connections., etc.). • Provide exhibits showing truck turning movements on two site plans with up to three custom truck templates. • Provide concept-level grading and utility sheets sufficient for schematic-level pricing and review. • Confirm stormwater best management practices (BMP) area availability. • Provide BMP layout for alternative treatment design (bio swale or biofiltration). • Provide updated quantity take-off. Cannon will respond one time to Owner and Miller Hayashi Architects (Client) review comments. Phase 2. Design Development Upon notice to proceed with design development for one site plan, Cannon will provide civil documents sufficient for State Environmental Policy Act (SEPA) and land use submittal, including the following: • Preliminary grading and drainage plan including stormwater BMPs. • Preliminary pavement/circulation plan. • Preliminary utility plan. Cannon will also prepare the following: • Technical Information Report (TIR) sufficient for SEPA land use submittal. • Updated quantity take-off. • Response (one time) to Client/Owner review comments. Phase 3. Construction Documents Upon notice to proceed with construction documents, Cannon will provide construction documents sufficient for building permit submittal and constructability review including the following: • Civil cover sheet and notes. • Site demolition plan. • Paving/circulation plan. • Grading and drainage plan including stormwater BMPs. • Utility plan. • TESC plan • Construction details. EXHIBIT A 78 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 3 Cannon will also prepare the following: • Final TIR documentation/drainage report • Updated quantity take-off. • Response (two times) to City review comments. • Early works package to include site demolition and early grading. • Stormwater pollution prevention plan (SWPPP). Phase 4. Bid Assistance Cannon will provide nominal assistance directly through the architect during the general contractor/construction management (GCCM) bidding phase of the project. Phase 5. Construction Administration Cannon will provide construction administration services to review submittals, respond to RFIs, and provide general project coordination as it applies to the civil scope through the duration of construction (limited to 18 months). Phase 6. Project Closeout Cannon will provide as-built drawings based on contractor provided as-built markups and/or survey and one final punch-list site visit. ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • Project architect is responsible for providing the site plan, Herrera (landscape architect) will be responsible for the site plan and horizontal control for the duration project. • Single, completed site survey will be provided before design development. • Items previously designed/completed in the previous phase that require revision after notice to proceed on subsequent phases will be addressed as additional services. • Meetings are limited to two in-person meeting on-site, bi-weekly coordination meetings held via teleconference throughout the project’s active duration; and three on-site City/Owner meetings per phase (43 months assumed). • Cannon will virtually meet with the cost estimator one time at the end of each phase to discuss details and assumptions that are not shown on plans and to assist in the estimating effort. • Existing domestic and fire service connections are sufficient to serve the facility. Water modeling and hydrant flow testing will be provided by others. Cannon will coordinate with Mechanical, Electrical, and Plumbing (MEP) engineer and the project architect to site fire backflow devices (DDCVs) and hydrants. Architect will lead all fire department coordination, and Cannon will attend meetings, as requested, and limited to the meeting quantities listed above. • Attend one in person pre submittal meeting with Environmental Agencies organized by Hererra. • Attend one in person SEPA pre submittal meeting organized by Hererra • Cannon will not need to provide any presentation materials for City/Owner meetings. EXHIBIT A 79 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 4 • Site plan will include areas sufficient to satisfy required stormwater BMPs. • Site retaining/structural walls are not anticipated. • Dry utility design and coordination will be provided by others. Conduit location, trenching details, and location of above ground structure will be provided to Cannon prior to construction documents phase and will be shown on the utility plan. • Existing gravity flow utility connections (SS, SD) are of sufficient depth, capacity, and condition to serve the facility. Should lift stations be required, Cannon will coordinate, spec, and design for a package lift station. • Utility locating and potholing will be provided by others. • No public utility coordination will be required for civil utility connections. • Landscape and irrigation design will be provided by others, including all rail, fence, and pedestrian flatwork details. • Project contractor will complete earthwork calculations and will provide stockpiling or hauling plans to accommodate earthwork. Cannon will provide earthwork quantities sufficient for calculating building permit fees. • Survey services including topographic survey and mapping will be provided by others. • Improvements within the public right-of-way are limited to direct surface frontage improvements only. Off-site improvements will be included in the on-site plan set and submitted by the architect to Public Works for review separately from the building permit set. • Civil specifications will be provided within drawing sheet sets only. • Cannon will provide grading and utility design in AutoCAD Civil 3D for BIM coordination. Attendance at building information modeling (BIM) coordination meetings is not anticipated. • Site lighting design will be provided by others. • City processing will be provided by others. • Project management and consultant coordination fees are embedded in the above phases and are based on a 43-month project duration. • Engineering services for the Shoreline Restoration are proposed under Additional Services Agreement (ASA) No. 01. The shoreline restoration permitting, and plans will be designed by Herrera. • Decant facility support services are proposed under separate agreement ASA No. 02. The decant facility design will be provided by Herrera. Cannon will coordinate with Herrera to site the facility and provide design for adjacent grading and utility connections as necessary. • Services not addressed or anticipated in the above will be provided as an ASA. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. • Environmental permitting and SEPA submittals will be prepared and supported by Herrera. We will provide supporting information in the form of up to three exhibits relating to the civil design for Environmental Permits including the JARPA permit submittal. • Coordination with Seattle City Light and Sound Transit will be handled by the City. EXHIBIT A 80 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 5 FEES Phase 1: Schematic Design $98,700 Phase 2: Design Development $112,400 Phase 3: Construction Documents $157,300 Phase 4: Bid Assistance $9,600 Phase 5: Construction Administration $157,700 Phase 6: Project Closeout $13,200 Total Fixed Fee Budget: $548,900 EXHIBIT A 81 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 6 2022/2023 Fee Schedule Bill Rate Ranges Subject to change Assistant Resident Engineer 140$ - 169$ Project Designer 114$ - 143$ Associate Engineer 157$ - 200$ Project Engineer 141$ - 173$ Associate Land Surveyor 185$ 208$ Resident Engineer 179$ - 201$ Associate Landscape Architect 158$ - 177$ Sr. Associate Architect 195$ 219$ Automation Specialist 147$ - 165$ Sr. Associate Engineer 173$ - 219$ Automation Technician 113$ - 127$ Sr. Automation Specialist 172$ - 193$ CAD Tech 101$ - 113$ Sr. Automation Technician 137$ - 154$ CAD Manager 120$ - 134$ Sr. CAD Tech 109$ - 122$ Construction Inspector I - III 111$ - 154$ Sr. Consultant / Principal-in-Charge 249$ - 297$ Design Engineer 130$ - 158$ Sr. Land Surveyor 203$ - 228$ Director/ Department Manager 187$ - 264$ Sr. Landscape Architect 172$ - 193$ Engineer Tech 108$ - 121$ Sr. Plan Check Engineer 169$ 189$ Engineering Assistant I - II 92$ - 116$ Sr. Principal Designer 130$ - 184$ Grant Funding Manager I - II 141$ - 177$ Sr. Principal Engineer 196$ - 266$ I&E Services Coordinator 103$ - 116$ Sr. Project Designer 114$ - 156$ Information Systems Admin/Manager 120$ - 134$ Sr. Project Engineer 147$ - 187$ Land Surveyor 174$ - 196$ Sr. Resident Engineer 192$ - 216$ Landscape Architect 118$ - 132$ Survey Assistant 103$ - 116$ Landscape Designer I - II 103$ - 127$ Survey Technician I - V 120$ - 183$ Lead Automation Specialist 162$ - 182$ Technical Writer I - IV 92$ - 116$ Lead Automation Technician 127$ - 143$ Lead Designer 130$ - 149$ Office Engineer / Document Control I-III 107$ - 140$ Plan Check Engineer I - II 123$ - 165$ Survey Crew Rates - Regular Planner I - III 113$ - 143$ One-Man Field 195$ Planning Assistant 92$ - 116$ Two-Man Field 270$ Principal Automation Specialist 176$ - 198$ Three-Man Field 355$ Principal Designer 120$ - 163$ Two-Man - HDS 310$ Principal Engineer 185$ - 244$ Survey Crew Rates - Prevailing Wage One-Man Field 230$ Two-Man Field 330$ Three-Man Field 470$ Electrical - Prevailing Wage Electrician 185$ Building and Construction Inspector - Prevailing Wage BCI Construction Inspector 150$ Forensics Engineering / Expert Testimony Fee Schedule Available Upon Request. Other Direct Charges Black Line Plots $2.00 per page Color Plots $5.00 per page Outside Reproduction Cost + 15%Travel and Related Subsistence Cost + 15% Automation & Electrical Materials Cost + 25% (+tax)Standard Mileage Rate IRS Rate per mile Subconsultant Fees Cost + 10%Airplane Mileage Rate GSA Rate per mile Technology Fee $30/Day All expenses, such as special equipment, shipping costs, travel other than by automobile, parking expenses, and permit fees will be billed at the actual cost plus 15%. If the client requests, or the client’s schedule requires work to be done on an overtime basis, a multiplier of 1.5 will be applied to the stated rates for weekdays for daily hours in excess of 8 as well as weekends and a multiplier of 2.0 for daily hours in excess of 12 and holidays. If the client requests field services to be provided outside of normal working hours, a multiplier of 1.5 will be applied to the stated rates. For prevailing wage projects, if the client requests field services to be provided on any given Sunday, a multiplier of 2.0 will be applied to the stated rates; on or around an observed holiday, other rates may be applied. Survey Crews and Automation Field staff are billed portal to portal. A minimum charge of 4 hours will be charged for any Automation Field Service calls outside of normal working hours. The stated rates are subject to change, typically on an annual basis. EXHIBIT A 82 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA02 1 ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Date: February 28, 2023 Owner: City of Tukwila Project Number: 220625.01 ASA02 Project Name: City of Tukwila Public Works Facility Phase: ASA 02 Decant Facility SCOPE OF WORK Cannon will provide water and sewer utility connections and provide tie-in grading for the decant facility. Cannon’s limits of work will stop at the roof overhang for the decant. Herrera will provide all utilities and grading within the decant facility. ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • Herrera will provide the role of Civil Engineer in Responsible Charge for work within the decant facility. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 8,000 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW – Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE #35100 Date: Date: $7,200 Design Phases $ 800 CA Phase EXHIBIT A 83 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA01 1 ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Date: February 28, 2023 Owner: City of Tukwila Project Number: 220625.01 ASA01 Project Name: City of Tukwila Public Works Facility Phase: ASA 01 Shoreline Restoration Support SCOPE OF WORK Cannon will provide civil engineering assistance to the project’s environmental engineer, (Herrera) for their work permitting and designing the shoreline restoration scope. The limits of the shoreline restoration work are shown approximately in the image below. Specifically, Cannon will coordinate the routing of a single storm-drain pipe (serving the City of Tukwila Public Works Facility) and coordinate grading at the interface between the Public Works Facility and the Shoreline protection parcel. Cannon will provide supplemental information from the site design documents such as TIR hydrology calculations, and earthwork quantities to Hererra for use in permitting applications. Cannon anticipates approximately 36 hours for our senior associate engineer to provide the above services. Should additional time be required, it will be provided as an extra service. Figure 1: Conceptual limits of shoreline restoration work by Hererra. ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • Herrera will provide the role of Civil Engineer in Responsible Charge. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. EXHIBIT A 84 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA01 2 Proposed Fee: $ 8,000 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW – Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE #35100 Date: Date: $7,200 Design Phases $ 800 CA Phase EXHIBIT A 85 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA03 1 ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Date: March 23, 2023 Owner: City of Tukwila Project Number: 220625.01 ASA03 Project Name: City of Tukwila Public Works Facility Phase: 800 Early Grading Package SCOPE OF WORK Cannon will provide a separate early site demolition and grading package for city review and permitting that will include: • Title sheet • Notes sheet • Site demolition • Rough grading • TESC plan ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • No more than two rounds of agency comments on this submittal package. • This effort will be performed after the development of the 50% CDs after the building footprint and site plan are determined. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 10,500 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW – Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE #35100 Date: Date: EXHIBIT A 86 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA04 1 ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Date: March 23, 2023 Owner: City of Tukwila Project Number: 220625.01 ASA04 Project Name: City of Tukwila Public Works Facility Phase: 801 Conformed Set SCOPE OF WORK Cannon will publish a conformed set at the conclusion of bidding, but before the start of construction so that the general contractor has a current set at the start of construction. The set will include: • Changes because of bid questions • Addendum items added. ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • This set will be published once to the contractor • This effort does not incorporate changes due to value engineering. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 6,608 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW – Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE #35100 Date: Date: EXHIBIT A 87 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA05 1 ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Date: March 23, 2023 Owner: City of Tukwila Project Number: 220625.01 ASA05 Project Name: City of Tukwila Public Works Facility Phase: 802 Record Set SCOPE OF WORK Cannon will publish a record set at the conclusion of construction so that the city has record of the final contract plans. The set will include: • Changes as a result of RFIs and construction questions ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • This set will be published once to the city • This effort assumed any significant changes to the plans would be addressed in RFIs, and there will not be significant as-built markups. • The contractor is responsible for maintaining an as-built markup set. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 8,877.00 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW – Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE #35100 Date: Date: EXHIBIT A 88 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 1 of 23 TUKWILA PUBLIC WORKS ADMINSTRATIVE CAMPUS AND DUWAMISH SHORELINE RESTORATION DESIGN On February 9, 2023, Miller Hayashi Architects authorized Herrera Environmental Consultants (Herrera) to prepare a scope of work and cost estimate to provide environmental engineering, environmental permitting and landscape architecture services for the City of Tukwila’s Public Works Administration Building (City). Herrera will work with the design team to develop design packages for schematic design, design development, construction documentation, bid set documentation, and provide construction phase assistance for the Public Utility Campus, including layout of program elements, trails, overall circulation, landscape, shoreline restoration areas and stormwater management based on permitting guidelines. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with this project: • Task 1.0 – Schematic Design ............................................................................................................... 3 • Task 2.0 – Design Development ......................................................................................................... 8 • Task 3.0 – Environmental Permitting ............................................................................................. 12 • Task 4.0 – Construction Documents .............................................................................................. 14 • Task 5.0 – Bid Support ........................................................................................................................ 17 • Task 6.0 – Construction Administration ....................................................................................... 18 • Task 7.0 – Project Closeout ............................................................................................................... 19 • Task 8.0 – Contingency tasks ........................................................................................................... 20 The scope is broken into tasks for each design stage that include landscape architecture site design, civil design of the decant facility, and shoreline restoration design adjacent to the Duwamish River. Herrera has teamed with Little Fish Lighting for site lighting design services. EXHIBIT A 89 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 2 of 23 Project Schedule • Notice to Proceed April 2023 • Schematic Design April 15, 2023 – October 31, 2023 • Design Development Nov 1, 2023 – May 31, 2024 • Construction Documents June 1, 2024 – March 15, 2025 • GCCM Bidding March 1, 2025 – April 15, 2025 • Construction Phase April 15, 2025 – October 15, 2026 Project-Level A ssumptions: • City will be responsible for archaeological coordination and permitting. • Phase 2 environmental site assessment will occur before the Design Development stage of this project begins. • Current scope of work assumes all excavated soil and materials are clean and do not require special handling or disposal. • Herrera will be responsible for overall project base drawing file coordination and maintenance. • Herrera will be responsible for maintenance and communication of task schedules and Miller Hayashi will maintain overall project milestones. • Miller Hayashi will be point of contact for all City communications. • City will coordinate all necessary survey to support project design and permitting. PROJECT M ANAGEMENT Herrera’s project manager, Kate Forester, and assistant project manager, Stacy Vayanos, will be responsible for ongoing administration of the project, including reviewing invoices and preparing progress reports, as well as coordination of work efforts and schedule updates with Miller Hayashi Architects, Cannon, and all members of the design team. Christina Merten will be Herrera’s Client Service Representative overseeing overall QC for Herrera’s deliverables. LittleFish Lighting will be a subconsultant to Herrera for lighting design elements during this design phase. Project management will be an integrated part of each of the tasks discussed below. Project management deliverables involve the following: EXHIBIT A 90 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 3 of 23 Deliverables • Progress reports and invoices • Monthly team check-in meetings • Monthly schedule update meetings with Miller Hayashi TASK 1 .0 – S CHEMATIC DESIGN The schematic design phase (30% drawings) will be based on the preferred alternative from the Test-to-Fit phase. Landscape architecture design will be included within Task 1.1. Environmental site civil design for the decant facility will be covered in Task 1.2. Herrera will also lead shoreline restoration for the project area along the Duwamish River under Task 1.3. Municipal code recommendations to allow flexibility with the stormwater design will be included within Task 1.4. This phase of the project will begin with a project kickoff meeting reviewing feedback regarding Test-to-Fit design alternatives. Herrera will review and incorporate City feedback, comments, and discussion from the project kickoff meeting and collaborate with the design team to support schematic level drawings. Task 1 .1 – Landscape Architecture Schematic Design Landscape architectural schematic design will include all streetscape and interior site landscape elements, outdoor gathering spaces, stormwater facility siting, stormwater design support, planting, paths, bicycle parking, and hardscape elements. Herrera will also lead building and art element coordination, circulation, parking, site furnishings, and wayfinding. Herrera landscape architects will work collaboratively with the design team and City to determine site priorities, aesthetics, and maintenance goals to guide the design process. Landscape architectural design will strive to create work environments that are safe, welcoming, and inspiring, while serving the practical needs of public works employees and visitors. Task 1 .2 – Decant Facility Schematic Design Herrera will prepare schematic design (30%) drawings and cost estimate for the decant facility to be located at the Tukwila Public Works Facility. This task will include: • Coordination with City to verify decant needs. • Update and finalization of decant facility sizing calculations. EXHIBIT A 91 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 4 of 23 • Development of 30% drawings for decant facility layout and piping to fit within the Schematic Design package. Schematic Design drawings will not include details. Task 1 .3 – Duwamish Shoreline Restoration Schematic Design Herrera will lead the design and permitting for the restoration of the shoreline along the Duwamish River between the recently constructed Chinook Winds mitigation site and the Duwamish Gardens Park and shoreline restoration project. The concept for shoreline restoration at this site involves laying back the banks, regrading the banks, removing invasive vegetation, revegetating the shoreline with native plant species, and adding habitat features. The design concept will also provide a publicly accessible trail that connects the existing trails present at the Chinook Winds and Duwamish Gardens Park. The design concept will maximize the extent of shoreline habitat restoration to support salmon recovery and ensure consistency with and connectivity to the adjacent and previously restored sites. Herrera will be the lead for this task including site grading, vegetation restoration, trail design, signage and wayfinding, adding relevant habitat features, and shoreline and vegetation restoration. Site assessments to inform shoreline restoration are scoped under Task 3.0 Permitting. Site assessment will include identification of the Ordinary High Water Mark of the Duwamish, existing vegetation communities and wildlife habitat, as well as wetland reconnaissance. Schematic design will include preliminary grading, trail alignment, stormwater outfall location and elevation, extent of vegetation enhancement, invasive species control areas, and wayfinding/signage. Task 1 .4 – Municipal Code Modifications to Allow Stormwater Design Flexibility Herrera will provide draft and final redlines to Chapter 14.30 (Surface Water Management) of the Tukwila Municipal Code to allow flexibility with implementing the King County Surface Water Design Manual (SWDM). Several other Phase II jurisdictions have developed SWDM addendums or incorporated language into their municipal code to allow additional stormwater facilities (such as bioretention) to count towards Core Requirement #8: Water Quality Facilities. Herrera will also assist with up to two City Council meetings to describe these municipal code revisions and answer any technical questions posed by the City Council. Task 1 Assumptions • Four Herrera staff (two landscape architects, one restoration engineer, and one biologist) will attend the project kickoff meeting, up to 2-hours duration. EXHIBIT A 92 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 5 of 23 • Herrera staff (landscape architects, a civil engineer, a restoration engineer, and a biologist) will conduct an additional site analysis visit to inform the Schematic Design. • City will lead coordination with Seattle City Light and Sound Transit regarding design elements within easements. Herrera will support City with this coordination. • City will confirm desired program elements. • No outreach to Tribes or other cultural resource facilitation will be required of Herrera. • The design concept and modeling does not evaluate or consider sea level rise or other projected climate changes. • At this stage, there are no assumptions about site contaminants. • Initial draft grading, plant species lists for all site uses, and materials palette will be developed at this phase of design. Pre-restoration invasive plant removal recommendations will be identified in this phase. • Herrera will receive existing site survey, available GIS data layers, utility locations, easement property lines, programming requirements and background documents necessary to inform site analysis before initiation of fieldwork to support Task 1.0 and Task 3.0. • Concept level lighting plan may include lighting for perimeter and interior sidewalks, pathways and trails, exterior building, building entries/exists, signage, art and or feature landscape elements, parking areas, including lighting locations. • Herrera will coordinate with the design team to refine locations for buildings, stormwater management facilities, pedestrian and vehicular circulation, wayfinding/identity signage, landscaped and hardscaped areas. • Herrera will attend weekly internal design team meetings, 1 hour each. • Herrera will attend up to 12 biweekly meetings with the City Public Works Department, up to 2 hours each; including one meeting with maintenance staff. Herrera staff will include two Herrera landscape architects and one engineer or senior biologist, as needed. • Herrera will develop progress circulation diagrams to support City and team review and collaboration. • Herrera will facilitate an early maintenance and operations review of proposed schematic design elements and materials to help inform the next stage of design development. EXHIBIT A 93 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 6 of 23 • Markups and feedback will be consolidated into a single markup or document provided by Miller Hayashi to Herrera for edits. • Herrera will provide input on updated cost estimate for Schematic Design plans, developed by RC Cost. • Herrera will address one round of consolidated owner review comments after Schematic Design draft submittal. • Herrera will provide TESC notes and details related to landscape elements to be incorporated into TESC plans created by Cannon. • Municipal code revision support (Task 1.4) includes facilitation of up to two, 1-hour meetings (virtual) and attendance at up to two, 1-hour City Council meetings (in-person). • This task will be completed by October 15, 2023. Deliverables • Draft Schematic Design Documents (PDF) o Cover Sheet o Legend and Abbreviations o Key Plan o Site Grading and Drainage Plan that will include:  Up to three 22x34 sheets at 20 scale  Preliminary contour grading with 1’ contours at all hardscape and softscape areas including all landform grading intentions such as slopes, hills, swales, etc.  Key spot elevations at key hardscape and softscape areas, which may include high and low points, stair tops and bottoms, ramp tops and bottoms, and landings.  Key spot elevations at any walls, fences, or railings.  Primary drainage structures and with preliminary spot elevations.  Finish floor elevations at all building entrances.  Slope arrows depicting direction of slopes and percentages.  Preliminary grading for any stormwater facilities. o Site Materials Plan that will include: EXHIBIT A 94 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 7 of 23  Up to three 30x42 sheets at 20 scale.  Location of pavement materials distinguished with separate hatches.  Pavement jointing patterns.  Curb and ramp types.  Location of and types of walls and fences.  Location of and type site furnishings. o Site Materials Palette that will include:  One 30x42 sheet.  Graphic image of all materials being proposed with concise descriptions including material source and performance standards. o Planting Plan that will include:  Up to three 22x34 sheets.  Preliminary layout of all deciduous and evergreen trees.  Preliminary layout of understory plantings represented as outlines and hatches only.  Specific plant species will not be described on the plans. o Plant Palette that will include:  Up to two 22x34 sheets at 20 scale.  Graphic representation and brief description of all proposed plant material organized into major plant types. o Wayfinding Plan  Up to three 22x34 sheets  Preliminary layout of all wayfinding signage and other elements.  Schematic level depiction of wayfinding graphics. Initial concepts may include hand drawn sketches. o Decant Facility Plan and Typical Sections o Decant Facility Piping Plan and Profile • Final Schematic Design Documents (PDF) • Lighting Schematic Design Narrative, including sketches, concept images, application images, as needed. • Specification outline. EXHIBIT A 95 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 8 of 23 • Schematic Design Cost Estimate (PDF) • Draft redlines for Chapter 14.30 (Surface Water Management) • Final redlines for Chapter 14.30 (Surface Water Management) • Draft and final PowerPoint slides for City Council meetings TASK 2.0 – D ESIGN D EVELOPMENT In the Design Development phase, Herrera will coordinate with the design team and incorporate comments from Schematic Design to create a refined plan set that will be submitted for environmental permitting. Herrera will update the cost estimate to reflect any modification made to the concept if adjustments have been made. Project specifications will be developed during this stage of design for all tasks. Task 2 .1 – Landscape Architecture Design Development Herrera will refine the design and layout of hardscape materials, site furnishings, landscape plantings, wayfinding, outdoor gathering spaces, bicycle parking, as well as site design, site grading and drainage. Lighting design will be refined by Herrera’s subconsultant, LittleFish Lighting. As part of this design phase, Herrera will work with the design team to facilitate a design drawing page turn review with City grounds operations and maintenance staff to align site expectations and goals. Task 2 .2 – Decant Facility Design Development Herrera will prepare design (60%) drawings and cost estimate for the decant facility to be located at the Tukwila Public Works Facility. This task will include: • Development of 60% drawings for decant facility layout and piping, including sections and details. • Decant Facility Pre-Fabricated Canopy design and coordination. • Decant Facility slab and footing design. EXHIBIT A 96 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 9 of 23 Task 2 .3 – Shoreline Restoration Design Development Herrera will incorporate input on Schematic Drawings and advance Shoreline Restoration to permit-ready documents during the Design Development phase. Modeling during this phase will be limited to what is necessary for flood certification and will be based on using existing HEC-RAS models and the King County certification process. Herrera will prepare design drawings, specifications, and quantities to support cost estimates for the shoreline restoration. Herrera will create a Basis of Design Report that describes existing site conditions, proposed design rationale and calculations, and targeted future conditions. Assumptions • Client will provide one consolidated round of written comments on the Schematic Design submittal. • Herrera will attend up to 3 bi-weekly client meetings, up to 2 hours each. • Herrera will attend weekly team meetings, as needed, 1 hour each. Herrera staff will include up to two Herrera landscape architects, one engineer and/or one senior biologist/permitting specialist. Overall Herrera meeting time will not exceed 60 hours. • Restoration design grading and model analysis does not include projections for sea level rise but planting plan will consider likely increased salinity in selection of suitable plants. • Restoration design development assumes no contaminants or significant cultural resources. • Herrera will not provide subgrade drainage design. Deliverables • Draft Design Development Drawings (PDF) including: o Cover Sheet o Legend and Abbreviations o Shoreline TESC Plan o Shoreline TESC Notes (SWPPP) o TESC Details o Key Plan EXHIBIT A 97 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 10 of 23 o Overall Site Reference Plan to include:  One 30x42 sheet  Single undivided site plan depicting all site improvements including shoreline work. o Plant Protection and Removal Plan to include:  Three 30x42 sheets.  Graphically defines the primary intentions of the protection, removal (including invasives), transplanting and care of existing trees, shrubs, and other plant material.  Preliminary Plant Protection and Removal Reference Notes. o Site Materials Plan to include:  Up to ten 30x42 sheets.  Graphic representation of all landscape architecture improvements including pavements, walls, fences, steps, and mounted furnishings.  Details for design elements mentioned above.  Preliminary pavement jointing patterns.  Site materials legend and reference notes. o Site Grading and Drainage Plans and Details to include:  Preliminary contour grading shown as 1-foot contours including all landform grading.  Slope direction indicated with arrows and slope percentages. Will include cross slope and min/max slope percentages.  Select spot elevations (to one-tenth detail) shown at building entrances, parking lot corners, tops and bottoms of stairs, tops and bottoms of walls, rim elevations of drainage structures, and select curb elevations.  Location of drainage structures and inlet locations.  Site grading and drainage reference notes.  Site grading and drainage details loosely defined. o Site Soils Plan and Details to include:  Up to three 30x42 sheets.  Graphic representation of all proposed planting soils to be used onsite including planting beds, planters or other specialized soils that might be required for areas such as bioretention. EXHIBIT A 98 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 11 of 23  Site soils reference notes and legend.  Any details required to inform soil depths and/or planting area preparation. o Planting Plan and Details to include:  Four 30x42 sheets.  Graphic representation of all tree and understory planting including shrubs, perennials, and grasses.  Planting Plan reference notes.  Plant schedule that includes symbols, plant genus and common name, plant size and quantity.  Trees and shrubs will be individually laid out while smaller perennials and groundcovers will be shown as boundaries and hatches.  Planting details. o Irrigation Plan and Details to include:  Up to five 30x42 sheets.  Graphic representation of preliminary irrigation layout.  Different irrigation zones will be depicted as hatches only.  Point of Connection, mainline location and sizing, initial control valve layout will be shown plans.  Preliminary irrigation details. o Wayfinding Plan and details to include:  Up to six 30x42 sheets.  Refined programming, layout and location of all wayfinding signage and other wayfinding elements.  Refined wayfinding graphics.  Preliminary wayfinding signage details. o Lighting Plan and Details  Lighting locations, including mounting details and diagrams, as needed.  Luminaire Schedule with associated Cut Sheets of Basis of Design lighting equipment.  Lighting Controls Intent narrative. o Decant Facility Plan EXHIBIT A 99 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 12 of 23 o Decant Facility Sections o Decant Facility Details o Decant Facility Piping Plan and Profile o Decant Facility Canopy Plans o Decant Facility Canopy Elevations o Decant Facility Canopy Details o Sections • Final Design Development Drawings (PDF). • Draft and final Basis of Design Report for Shoreline Restoration Areas (PDF). • Quantities to support Design Development Level (60%) construction cost estimate (PDF). • Design Development Level (60%) Specification package (Word Document). TASK 3.0 – E NVIRONMENTAL P ERMITTING Herrera will prepare a critical areas study report in compliance with Tukwila Municipal Code 18.45.040 in support of environmental permitting. The critical area study will include identification of the Ordinary High Water Mark of the Duwamish, associated fish and wildlife habitat conservation areas and any mapped potential geologic hazard areas within the project area. Field work to support the critical areas study will include a wetland reconnaissance of the entire project area; however, wetlands are not anticipated at this time. If wetlands are found on- site, additional scope will be needed for reporting. This report will be used in support of environmental permit applications for the project and to advance the Schematic Design. Fieldwork will be conducted after the kickoff meeting and prior to June 2023. Herrera will coordinate with the design team and the City to schedule a pre-application meeting with the federal, state, and local regulatory agencies that will be involved in issuing environmental permits for construction. This pre-application meeting will be scheduled after completion of Task 1.0 – Schematic Design and will consist of one onsite meeting. Herrera will prepare a Biological Assessment (BA) for the project summarizing potential impacts to listed species and critical habitat under the federal Endangered Species Act (ESA) and essential fish habitat (EFH) under the Magnuson-Stevens Fishery Conservation and Management Act. The BA will use impact information based on Design Drawings. It is anticipated that the project will result in a “May affect, not likely to adversely affect” determination and that informal consultation with the National Marine Fisheries Service (NMFS) and U.S. Fish and Wildlife Service (USFWS), collectively known as the “Services” will meet the ESA compliance requirements for the EXHIBIT A 100 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 13 of 23 project. The BA will draw upon information generated in preceding tasks for the shoreline restoration work, coupled with detailed information on the status of applicable species listed for protection under the ESA. Herrera will prepare Joint Aquatic Permit Application (JARPA) package for submittal to the US Corps of Engineers as part of a Clean Water Act Section 404 Nationwide Permit (NWP) 27 application for the shoreline restoration work associated with the project. The JARPA form will include information pertaining to the applicant, property owners, project location, project description, OHWM, and necessary permits. The Herrera team will prepare JARPA figures according to Corps formatting guidelines based on the Design Drawings including a vicinity map, property ownership information, plan views, and representative cross-sections for the shoreline restoration work. The JARPA figures will identify all work proposed waterward of the OHWM including quantities of excavation and fill. The Herrera and design team will respond to one set of consolidated comments on the draft JARPA from the City and produce a final JARPA. Information from the final JARPA will be used to complete a Hydraulic Project Approval (HPA) application to be submitted to Washington Department of Fish and Wildlife. Along with the information from the JARPA, the HPA application will require a SEPA determination and Design Drawings for the shoreline restoration work. Herrera will prepare the following City of Tukwila environmental permits required for the project: • Shoreline Substantial Development Permit • Shoreline Tree Removal and Vegetation Clearing Permit Herrera will provide the City with technical information relating to the design in support of SEPA Checklist completion. Herrera will complete a King County Flood Certification Form for City approval. Herrera will prepare Coastal Zone Management Consistency Form for City approval. Assumptions • Up to two Herrera biologists will conduct a site visit to confirm Ordinary High Water Mark elevations for the Duwamish River parcel and collect information on shoreline vegetation. The biologists will set flags for survey crews to record the Ordinary High Water Mark elevation. Miller Hayashi will coordinate survey crew for collection of flags based on field sketch map provided by Herrera. • The project will qualify for a NWP 27 and not require additional review by Washington State Department of Ecology. EXHIBIT A 101 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 14 of 23 • No other local, state, tribal or federal environmental permitting is required. • City of Tukwila will be lead agency for SEPA and complete all SEPA application materials. • Restoration will require a King County Flood Certification Form. • City will be signatory and responsible for submittal and payment for all environmental permit applications. • Herrera will provide up to 20 hours of post-permit application coordination. • No Tribal coordination will be required for permit submittal. • Herrera will not prepare stormwater permits required for project. Cannon will be responsible for stormwater permits. Herrera will support stormwater permit applications, if needed, by providing design quantities and details relevant to landscape architecture and shoreline restoration elements. Deliverables • Draft and Final Critical Areas Report (DOCX and PDF) • Draft and Final JARPA Form and Figures (DOCX and PDF) • Draft and Final HPA Application (DOCX) • Draft and Final King County Flood Certification Form (PDF) • City of Tukwila Shoreline Substantial Development Permit Package, including Shoreline Tree Removal and Vegetation Clearing Permit Application (PDF) • Draft and Final Coastal Zone Management Consistency form (DOCX and PDF) TASK 4.0 – CONSTRUCTION DOCUMENTS As part of Task 4.0 Herrera will prepare up to 2 sets of bid ready Construction Documents based on comments from City and Permit review on the Design Development documents, to include a Shoreline Restoration Landscape Packages (which includes the Decant Facility). Any additional packages would require additional scope and fee as identified under Task 8.0. EXHIBIT A 102 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 15 of 23 Task 4 .1 – Landscape Architecture Construction Documents Prior to beginning the Construction Document phase of the project, Herrera will help facilitate a page turn review of Design Development plans with grounds operations and maintenance staff. The page turn review will help confirm that there are no surprises and that the design will meet the needs and expectations of the grounds staff. Herrera will prepare Construction Document drawings, specifications, and Cost Estimate for the design and layout of hardscape materials, site furnishings, landscape plantings, wayfinding, outdoor gathering spaces, bicycle parking, as well as site design, site grading and landscape level site drainage. Task 4 .2 – Decant Facility Construction Documents Herrera will prepare Construction Document design drawings, specifications, and cost estimate for the decant facility to be located at the Tukwila Public Works Facility. This ask will include: • Development of bid ready construction drawings for decant facility layout, piping, canopy, slab, and walls. Task 4 .3 – Shoreline Restoration Construction Documents After receiving input on Design Development drawings, Herrera will produce bid-ready plans, specifications, and cost estimates. Herrera will: • Provide written responses to comments in the comment matrix from Design Development review. • Revise design plan set to incorporate City comments as well as input from permitting agencies. • Revise quantities to support cost estimates. • Create final design specification package. EXHIBIT A 103 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 16 of 23 Assumptions • Client will provide one consolidated round of written comments Design Development submittal. • Herrera will attend weekly team meetings, as needed, to support design collaboration and coordination. Herrera staff will include up to two Herrera landscape architects and one engineer/senior biologist. Hours not to exceed 100 for the 10-month project phase. • Comments do not result in substantial changes to the overall design. Deliverables • Comment response matrix from Design Development drawing review • Construction Documentation Drawings (PDF) including: o Cover Sheet – Shoreline Plans o Legend and Abbreviations – All Plans o TESC Plan – Shoreline Plans o TESC Notes to contribute to (SWPPP) o TESC Details – Shoreline Plans o Site Preparation Plan o Key Plan o Overall Site Plan  As described in Task 2.0 but progressed to CD level. o Plant Protection and Removal Plan.  As described in Task 2.0 but progressed to CD level. o Site Materials Plan  As described in Task 2.0 but progressed to CD level. o Site Grading and Drainage Plans and Details  As described in Task 2.0 but progressed to CD level. o Site Soils Plan and Details  As described in Task 2.0 but progressed to CD level. o Planting Plan and Details  As described in Task 2.0 but progressed to CD level. EXHIBIT A 104 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 17 of 23 o Irrigation Plan and Details  As described in Task 2.0 but progressed to CD level. o Wayfinding Plans and Details  As described in Task 2.0 but progressed to CD level. o Lighting Plan o Lighting Details o Decant Facility Plan o Decant Facility Sections o Decant Facility Details o Decant Facility Piping Plan and Profile o Decant Facility Canopy Plans o Decant Facility Canopy Elevations o Decant Facility Canopy Details o Sections • Quantities to support construction cost estimates per bid backage • Construction Level specifications per bid package in DOCX and PDF format TASK 5.0 – B ID SUPPORT Herrera will provide GCCM bidding support. Herrera will attend pre-bid meetings to communicate landscape and shoreline construction elements. Herrera will help respond to bidder requests for information (RFIs). Herrera will assist project team in reviewing contractor bids during contractor selection. Task 5 .1 – Landscape Architecture Bid Support Herrera will provide bid support as it relates to landscape architecture design site elements. Task 5 .2 – Decant Facility Bid Support Herrera will provide bid support as it relates to decant facility construction. EXHIBIT A 105 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 18 of 23 Task 5 .3 – Shoreline Restoration Bid Support Herrera will provide bid support as it relates to shoreline restoration design. Assumptions • Herrera will spend up to 110 hours providing bid support during this project phase. Deliverables • Written responses to RFIs. • Comments and markup of bid comparison spreadsheets. • Presentation slides or materials to support Pre-Bid meetings. TASK 6.0 – CONSTRUCTION A DMINISTRATION Herrera will provide Construction Administration throughout the construction schedule. Work will include on-site construction support, reviewing submittal packages, reviewing, and advising on change orders, and assist with responses to RFI’s. Task 6 .1 – Landscape Architecture Construction Administration As noted under Task 7.0 for Landscape Architecture related construction. Task 6 .2 – Decant Facility Construction Administration As noted under Task 7.0 for Decant Facility related construction. Task 6 .3 – Shoreline Restoration Construction Administration As noted under Task 7.0 for Shoreline Restoration related construction. EXHIBIT A 106 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 19 of 23 Assumptions • Construction Administration for Landscape Architecture design assumes up to 1 day of onsite observation per week for the 18-month construction duration. • Construction Administration for Landscape Architecture assumes up to 80 hours for RFI and submittal review and response. • Construction Administration for the Decant Facility assumes up to 32 hours of onsite observation and up to 8 hours for RFI and submittal review and response. • Construction Administration for Shoreline Restoration assumes up to 8 days for all earthwork, planting, and restoration activities. Administration assumes full days of onsite observation during this time. • Construction Administration for Shoreline Restoration assumes up to 30 hours for RFI and submittal review and response. Deliverables • Daily construction reports for days Herrera is onsite observing. • RFI and submittal response forms. TASK 7.0 – PROJECT CLOSEOUT Herrera and LittleFish Lighting will review and stamp record drawings post-construction where Herrera performed Construction Administration activities. Assumptions • Conditions after construction will not require major rework of existing drawings. • Contractors will provide Herrera with record drawings documenting all relevant changes to site plans during construction. Deliverables • Stamped record drawings (PDF format) EXHIBIT A 107 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 20 of 23 TASK 8.0 – CONTINGENCY TASKS Herrera may provide the following additional tasks to support the project, if requested: Task 8.1 – SEPA Checklist Completion Upon the City’s request, Herrera will prepare a SEPA checklist for the Project based on the Design Drawings. SEPA checklist will require input from the larger Miller Hayashi Team for built environment components. Assumptions • Herrera will receive notice to proceed for creating the SEPA checklist no later than October 31, 2023. • The SEPA checklist will be completed after Task 2.0 is complete. • Herrera will address one round of consolidated owner review comments on the Draft SEPA Checklist. Deliverables • Draft and Final SEPA Checklist (DOCX and PDF) Task 8.2 – Unanticipated Permitting Support Post- Submittal If needed by the City, Herrera will coordinate with permitting agencies on the City’s behalf post-permit submittal for up to 100 hours. If needed, this task will include development of a Shoreline mitigation monitoring plan to guide annual performance monitoring for the shoreline restoration project. This task can be further scoped with an additional budget, if applicable based on agency feedback during permit review. Task 8.3 – Shoreline Survey If needed, Herrera will subcontract additional shoreline survey to capture OHWM, wetland boundaries (if present), vegetation community boundaries, unique habitat features, and other elements critical to shoreline restoration design. Survey efforts for these elements are not to exceed $6,000. Herrera will have up to $700 for project management and communications for this task. EXHIBIT A 108 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 21 of 23 Task 8.4 – Design Renderings and Graphics Support Upon request, Herrera will create graphic renderings of the proposed design. Graphics may include illustrative perspectives, graphic sections, isometric drawings, or other informational renderings to support communication of design. Graphic support will be scoped and executed is based on client approval. This task provides services up to $10,000. Additional services beyond $10,000 will require additional scope and fee. Assumptions • Task scope and assumptions will be further developed if any of the optional tasks are selected for the project. Deliverables • Additional design, reporting or graphic deliverables will be determined on an as needed basis. TASK 8.5 – ADDITIONAL SERVICES –E ARLY S ITE DEMOLITION AND E ARTHWORK B ID PACKAGE At the request of the client, Herrera will provide additional services for an Early Bid Package for Site Demolition and Earthwork. Assumptions: • Herrera will spend up to 100 hours on the Early Site Demolition Bid Package • Client will determine the need for a separate Site Demolition and Earthwork bid package by the beginning of construction documentation phase (Task 4) and notify Herrera in writing. • Early Site Demolition and Earthwork package will not include Shoreline Restoration Documents. Deliverables: • Early Site Demolition and Earthwork Package Deliverables (PDF), including: o Cover Sheet o Legend and Abbreviations – All Plans o TESC Notes to contribute to (SWPPP) EXHIBIT A 109 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 22 of 23 o Site Preparation Plan o Key Plan o Overall Site Plan  As described in Task 2.0 but progressed to CD level. o Plant Protection and Removal Plan.  As described in Task 2.0 but progressed to CD level. o Site Materials Plan  As described in Task 2.0 but progressed to CD level. o Site Grading and Drainage Plans and Details  As described in Task 2.0 but progressed to CD level. o Site Soils Plan and Details  As described in Task 2.0 but progressed to CD level. • Quantities to support construction cost estimates • Construction Level specifications per bid package in DOCX and PDF format TASK 8.6 – ADDITIONAL SERVICES – CO NFORMED D OCUMENT S ET At the request of the client, Herrera will provide additional services for a Consolidated document set for each of the three bid packages. This set will include: • Revisions to the plans and specifications issued through submittals and RFIs, clouded and numbered as a record of revisions. • Conformed Set for Campus includes: o Landscape Architecture assumes up to 24 hours for incorporating plan and specifications revisions. o Decant facility set assumes up to 6 hours for incorporating plan specifications revisions • Conformed Set for the Early Bid Package assumes up to 26 hours for incorporating plan and specifications revisions. • Conformed Set for Shoreline Restoration assumes up to 26 hours for incorporating plan and specifications revisions. EXHIBIT A 110 SCOPE OF WORK herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 Page 23 of 23 TASK 8.7 – ADDITIONAL SERVICES – R ECORD D RAWING SS ET At the request of the client, Herrera will provide additional services for a Record Drawing Set. Assumptions: • During Construction, contractors submit bi-weekly or monthly drawings, as agreed upon with the client. • Contract documents are updated to reflect final Contractor drawings in a record drawing set during the construction phase. • Drawings are delivered to client prior to project close-out Deliverables (PDF): • Consolidated record set including everything from Task 7.0 : EXHIBIT A 111 112 Cost Estimate for Tukwila Administration Public Works Campus Herrera Project No. 22-07903-001 3/24/2023 Task No.1.1 1.2 1.3 1.4 2.1 2.2 2.3 3.0 4.1 4.2 4.3 5.1 5.2 5.3 6.1 6.2 6.3 7.0 8.1 8.2 8.3 8.4 8.5 8.6 8.7 Herrera Labor based on:Burdened Labor Rates Schematic Design - Campus Landscape Architecture Schematic Design - Decant Facility Design Schematic Design - Shoreline Restoration Municipal Code Modifications to Allow Stormwater Design Flexibility Design Development - Campus Landscape Architecture Design Development - Decant Facility Design Design Development - Shoreline Restoration Environmental Permitting Construction Documentation- Campus Landscape Architecture Construction Documentation - Decant Facility Construction Documentation - Shoreline Restoration Bid Support - Campus Landscape Architecture Bid Support - Decant Facility Bid Support - Shoreline Restoration Construction Administration - Campus Landscape Architecture Construction Administration - Decant Facility Construction Administration - Shoreline Restoration Project Close Out SEPA Checklist Completion Unanticipated Permitting Support Post- Submittal Shoreline Survey Design Renderings and Graphics Support Additional Services - Early Site Demolition and Earthwork Bid Package Additional Services - Conformed Document Set Additional Services - Record Drawing Set Task Start Date 4/15/2023 4/15/2023 4/15/2023 4/15/2023 11/1/2023 11/1/2023 11/1/2023 4/15/2023 6/1/2024 6/1/2024 6/1/2024 3/1/2025 3/1/2025 3/1/2025 4/15/2025 4/15/2025 4/15/2025 7/1/2026 4/15/2023 1/1/2024 11/2/2026 6/1/2023 6/1/2024 3/1/2025 3/1/2025 Task End Date 11/15/2023 11/15/2023 11/15/2023 7/17/2023 6/3/2024 6/3/2024 6/3/2024 4/15/2025 4/1/2025 4/1/2025 4/1/2025 5/1/2025 5/1/2025 5/1/2025 11/16/2026 11/16/2026 11/16/2026 11/2/2026 4/15/2024 10/1/2026 12/2/2026 6/3/2024 4/1/2025 7/1/2025 11/2/2026 Staff Labor Category 2023 Burdened Labor Rates Forester, Kate Landscape Architect V $207.21 170 8 57 9.51 172.63 8 156 112 167 8 90 3.51 1 9.51 36 3.51 40 16 8 0 2 20 16 9 8 1131 Vayanos, Stacy Landscape Architect III $157.63 315 3.08 29.24 1.54 372.02 3.08 66.94 40.48 258.48 3.08 9.24 70.54 0 1.54 642.16 15.4 57.08 63.08 8 0 0 28 34 18 24 2064 Stewart, Rick Project Accountant III $137.97 14 2.24 6.72 1.12 14.56 2.24 12.32 13.44 13.44 2.24 8 1.12 1 1.12 6 1.12 4 5 2 0 2 0 0 0 0 114 Houck, Heidi Engineer VI $250.84 0 31 0 0 0 27 0 4 0 33 0 0 7 0 0 0 0 2 8 0 0 0 0 6 8 126 Dugopolski, Rebecca Engineer V $259.16 0 0 0 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16 Holtz, Mary Landscape Designer I $115.30 257 0 42 0 174 0 62.42 4 122.64 0 62 0 0 0 0 0 0 24 0 0 0 0 38 23 32 841 Taylor, Randall Landscape Architect III $154.89 58 0 39 0 224 0 14.42 14 242.64 0 22 0 0 0 0 0 0 8 0 0 0 0 10 0 0 632 Lyons, Betsy Planner IV $217.45 0 0 0 0 0 0 0 36 0 0 0 0 0 0 0 0 0 0 10 0 0 0 0 0 0 46 Avolio, Christina Engineer V $245.77 7 0 83 0 14.86 0 182 18 27.64 0 100 0 0 28 0 0 48 8 8 0 0 0 2 4 0 531 Parsons, Jeff Engineer VI $280.94 0 0 12 0 0 0 28 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 48 Nichols, Allison Engineer II $159.07 3 0 29 0 0 0 39 44 0 0 37 0 0 0 0 0 0 0 4 0 0 0 0 0 0 156 Rapoza, Danielle Scientist III $138.52 6.2 0 10 0 1 0 10 390 1 0 7 0 0 0 0 0 0 0 50 0 0 0 0 0 0 475 Merten, Christina Scientist VI $269.20 58.32 5.22 58.66 4.61 45.93 5.22 90.71 192.32 56.32 5.22 15.66 2.61 0 3 10.44 26.1 5.22 13.22 10 100 0 0 0 14 2 725 Baummer, Nigel Engineer III $173.18 3 72 0 0 0 60 0 0 0 66 0 0 0 0 0 41 0 0 0 0 0 0 0 0 0 242 Witzel, Conan CAD Technician IV $169.89 48 24 54 0 40 24 104 36 60 32 48 4 0 5 0 0 0 14 4 0 0 8 0 10 4 519 Mitchell, Colleen Engineer V $249.85 16 0 0 0 16 0 0 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 44 Jackowich, Pamela Administrative Coordinator IV $139.65 0 0 0 0 0 0 0 40 0 0 0 0 0 0 0 0 0 0 4 0 0 0 0 0 0 44 Crickmore, Ian David GIS Analyst IV $180.06 0 0 0 0 0 0 0 32 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 32 Ritchotte, George Scientist V $243.38 0 0 0 0 0 0 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 Hansen, Liliana Scientist IV $195.19 0 0 0 0 0 0 10 146 0 0 0 0 0 0 0 0 0 0 15 0 0 0 0 0 0 171Total Hours per Task 956 146 421 33 1,075 130 776 1,134 961 150 407 82 9 48 695 87 154 153 131 100 4 56 100 84 78 7968 Subtotal Labor $156,855 $28,180 $82,965 $7,756 $178,127 $25,098 $158,233 $209,005 $164,210 $29,001 $77,816 $13,383 $2,101 $10,907 $112,321 $17,436 $31,040 $26,360 $23,762 $26,920 $690 $9,917 $15,097 $15,310 $12,355 $1,434,844 Subtotal Herrera Labor $156,855 $28,180 $82,965 $7,756 $178,127 $25,098 $158,233 $209,005 $164,210 $29,001 $77,816 $13,383 $2,101 $10,907 $112,321 $17,436 $31,040 $26,360 $23,762 $26,920 $690 $9,917 $15,097 $15,310 $12,355 $1,434,844 4%Escalation on Herrera Labor in 2024 $0 $0 $0 $0 $6,107 $861 $5,425 $4,180 $4,598 $812 $2,179 $0 $0 $0 $0 $0 $0 $0 $317 $392 $0 $79 $181 $0 $0 $25,131 8%Escalation on Herrera Labor in 2025 $0 $0 $0 $0 $0 $0 $0 $2,842 $4,051 $716 $1,920 $1,071 $168 $873 $3,783 $587 $1,046 $0 $0 $795 $0 $0 $0 $1,225 $494 $19,570 12%Escalation on Herrera Labor in 2026 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,066 $1,252 $2,229 $3,163 $0 $920 $83 $60 $0 $0 $771 $16,544 Escalated Subtotal Herrera Labor $156,855 $28,180 $82,965 $7,756 $184,234 $25,959 $163,658 $216,028 $172,859 $30,529 $81,915 $14,454 $2,269 $11,779 $124,170 $19,275 $34,315 $29,523 $24,079 $29,026 $773 $10,056 $15,278 $16,535 $13,620 $1,496,089 Subconsultants Subconsultant LittleFish Lighting $7,000 $0 $0 $0 $22,000 $0 $0 $0 $7,000 $0 $0 $2,750 $0 $0 $2,150 $0 $0 $1,050 $0 $0 $0 $0 $0 $0 $0 $41,950 Surveyor $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,000 $0 $0 $0 $0 $6,000 Subtotal Subconsultant Cost $7,000 $0 $0 $0 $22,000 $0 $0 $0 $7,000 $0 $0 $2,750 $0 $0 $2,150 $0 $0 $1,050 $0 $0 $6,000 $0 $0 $0 $0 $47,950 Grand Subtotal $163,855 $28,180 $82,965 $7,756 $206,234 $25,959 $163,658 $216,028 $179,859 $30,529 $81,915 $17,204 $2,269 $11,779 $126,320 $19,275 $34,315 $30,573 $24,079 $29,026 $6,773 $10,056 $15,278 $16,535 $13,620 $1,544,039 Grand Total $1,544,039 Schedule Total EXHIBIT A 1 1 3 1 1 4 Proposal RC Cost Group | 917 PACIFIC AVE, SUITE 505, TACOMA, WA 98402 | 253.258.2925 | RCCOSTGROUP.COM 95 Miller Hayashi Architects DATE February 22, 2023 CLIENT CONTACT Laura Maman PROJECT Tukwila Public Works Administration Building Dear Laura, Please see below our proposal for providing cost consulting services for the Tukwila Public Works project. Our proposed services include preparation of one schematic, design development and construction document estimate. It is our understanding that we will be pricing the architectural and structural scope, along with review and assisting on the site, mechanical and electrical costs provided by the engineers. This proposal also includes an optional service for one update of costs if the total project is co nstructed on separate schedules Our fee does not include time spent working on significant design or scope revisions. Provide cost consulting services at the following design stages: • Schematic Design • Design Development • Construction Documents 2.1 Cost Estimate The cost estimate will be based on the measurement of quantities from drawings and provided information and priced in accordance with these drawings, specifications and descriptions of the work. All sections will be estimated in detail based upon the information available. 2.2 Format The estimates will be presented in elemental format or that determined by the project team. 2.3 Exclusions Any design work or estimating beyond the above stated services and scope and beyond the site. 2.4 Meetings / Follow Up / Estimate Review We have assumed for this fee proposal for (2) hour of meetings, conference calls and follow up. 2.5 Project Staffing Assignment • Dan Cassady, Associate Principal (30+ Years’ Experience) • Andy Cluness, Managing Partner (20+ Years’ Experience) • John Perry, Senior Estimator- QA/QC (30+ Years’ Experience) 3a. Basic Services Fees EXHIBIT A 115 RC Cost Group PAGE 2 OF 3 Our Fixed Fee for cost estimating is $33,735 for the basic services: • Schematic Estimate = $9,555 (49 Hours x $195/Hr.) o Internal Kick-Off Meetings / Report Preparation: 1 Hour o Building Estimating – 34 Hours o Review of Engineer’s Estimate- 2 Hours o Assisting with Engineer’s Estimates – 8 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up – 3 Hours • Design Development Estimate = $11,115 (57 Hours x $195/Hr.) o Internal Kick-Off Meetings / Report Preparation: 1 Hour o Building Estimating – 38 Hours o Review of Engineer’s Estimate- 3 Hours o Assisting with Engineer’s Estimates – 11 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up – 3 Hours • Construction Document Estimate = $13,065 (67 Hours x $195/Hr.) o Internal Kick-Off Meetings / Report Preparation: 1 Hour o Building Estimating – 46 Hours o Review of Engineer’s Estimate- 3 Hours o Assisting with Engineer’s Estimates – 13 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up – 3 Hours Optional Service = Separate schedule between two contracts ($2,500) Direct reimbursable expenditures if appropriate will be charged in accordance with the prime agreement or Our Hourly rates for miscellaneous additional services will be billed as reimbursable at $1 85/Hr. Flights and Accommodations will be billed at Cost + 10%. We are not anticipating expenses for this project. 5 . Payment We will invoice on completion of each phase for payment net thirty (30) days. This proposal remains open for acceptance for a period of three months after which time the writer should be consulted for verification of scope and fees. 6 . Project Schedule Based on our understanding of the current schedule that if successful in our proposal we would receive the documents on the following dates for the formal submittals of our service: Documents to RC Cost Group Complete Cost Plan Per Schedule Per Schedule We look forward to the opportunity of working with you on this important project and if you have any questions regarding this proposal or the fee structure, please give us a call. Thank you. EXHIBIT A 116 RC Cost Group PAGE 3 OF 3 Sincerely, Dan Cassady Dan Cassady, Associate Principal RC Cost Group, INC. Confirmation of Agreement: This letter correctly sets out the scope and fees for services to be provided by RC Cost Group, Inc. for this project. SIGNATURE OF AUTHORIZED OFFICER TITLE OF AUTHORIZED OFFICER DATE EXHIBIT A 117 118 EXHIBIT A 119 EXHIBIT A 120 Tukwila Public Works Maintenance and Engineering Building Miller Hayashi Architechs PLLC Vanir DEI Services Staffing Plan 3/1/2023 R220352 Role Firm/Employee Total Cost Hourly Rate Total Hours Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Diversity, Equity & Inclusion Advisor Shanna Crutchfield 6,240$ 195.00$ 32 2 3 3 3 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Design Phase Diversity, Equity & Inclusion Advisor Shanna Crutchfield 3,705$ 195.00$ 19 Construction Administration Phase Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Cost & Hours 9,945$ 51 5 5 1 1 1 1 1 1 1 1 1 Base Scope of Services: Provide DEI program, design and outreach guidance. 2026 2023 2024 2025 Design Phase Construction Administration Phase EXHIBIT A 1 2 1 1 2 2 Page 1 of 7 T 206-616-6566 | idlseattle.com/ 28 February 2023 TO: Laura Maman, AIA, LEED AP BD+C, Principal Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, Washington 98103 O 206.634.0177 C 248.514.8499 FROM: Teresa Moroseos, Post-Doctoral Scholar/Research Analyst Christopher Meek, AIA, Associate Professor and Director Integrated Design Lab, University of Washington, Seattle RE: Building Performance Simulation Services Proposal for Tukwila Public Works Maintenance and Engineering Building Thank you for soliciting our proposal to provide building simulation assistance for daylighting and integrated design. The project, TUKWILA PUBLIC WORKS MAINTENANCE AND ENGINEERING BUILDING is a new approximately 35,000 ft² three-story building and a TOOL STORAGE/DRIVE-THROUGH COVERED LOADING facility to support Tukwila Public Works. The Integrated Design Lab (IDL) will provide building performance simulation to support design decision making to improve space quality, comfort, and energy efficiency through daylighting, solar load control, and façade component selection. The primary areas of analysis will be for daylighting, views, and glare control; and the impact of solar shading and glazing design on perimeter thermal load conditions at the new three-story building. We will also provide daylighting design assistance for the drive through tool storage/access facility. The key design strategies anticipated for evaluation and guidance are as follows: • Manage direct sunlight for visual/thermal comfort and to support energy efficient building systems and operation. • Minimize peak thermal loads at perimeter zones based on proposed glazing/shading system concepts • Providing diffuse daylight and comfortable views. • Locating daylight apertures to create a light filled volume with control of direct sunlight to provide an interior surface composition of light to increase the perception of brightness and uniformity across the space. • Locate skylights and/or other apertures to control contrast and maximize the perception of brightness in area away from the perimeter windows (COVERED TOOL STORAGE). • Collaborative integrated design decision support with Miller Hayashi Architects and the project mechanical engineer and lighting designer EXHIBIT A 123 Page 2 of 7 T 206-616-6566 | UW IDL IDL Services will be billed at the hourly rates indicated below with a total for all scope items not to exceed $12,800.00 plus travel and reimbursable expenses. Director $175/hr Associate $125/hr Assistant $ 75/hr Travel and Meeting Expenses: Travel time will be billed at half the hourly rate and expensed at actual cost: None expected. Methods: Using single zone (shoebox) thermal models and Rhino-based daylighting models (e.g. perimeter offices, façade design iterations, others) the IDL will provide targeted performance evaluation of architectural design decisions. Methods to include: • Develop simulation-based questions and performance criteria • Geometry conversion to Rhino as required • Parameters (glass area/shading/orientation) Set-up/run parametric analysis. • Analytics o Perimeter zone (~15’-0” depth) heating/cooling/lighting load (btu) o Perimeter zone peak cooling (btu/h) o Shading effects (comparative) o Daylighting (various metrics, sDA, ASE, UDI) o Views (percent occupied hours shades deployed) • Reporting/meeting/interactive workshops DETAILED SCOPE/FEE: 1. Daylighting/Façade Design/Programming Concept/Scope Development: Programming and Conceptual Design Assistance (Fee $900) A. Concept Design and Performance Criteria Establishment (In-person meeting with Project Team). B. Scope Development with Miller Hayashi Architects. C. Climate/Direct Sun Exposure Analysis (as needed) relative to daylighting/shading performance goals. D. Provide written comment as to the potential performance of selected schemes (peak cooling load analysis, daylight sufficiency, daylight quality, glare potential, shading system integration, and electric lighting concept proposal) to develop design criteria, and to identify system integration options. 2. Schematic Design Phase: Daylighting Design Assistance and Testing (Fee $6,250): A. Daylighting and solar control simulation scope refinement with Miller Hayashi Architects B. Daylighting and solar/thermal load control analysis of digital models created by Miller Hayashi Architects and modified by the IDL or created entirely by the IDL based on drawings provided by Miller Hayashi Architects. Tests to be documented via data representation (comparative numerical charts), solar exposure analysis renderings, EXHIBIT A 124 Page 3 of 7 T 206-616-6566 | UW IDL patterns of direct sunlight, and photometric data. Examples of digital model simulation documentation available upon request. C. Provide a written report including simulation/testing documentation, design recommendations, and additional recommended tests. D. Provide solar shading and/or window coverings and controls recommendations. 3. Design Development Phase: Daylighting Design Assistance and Testing (Fee $3,900): A. Ongoing daylighting performance and solar shading analysis of revised digital models. Tests to be documented via renderings, patterns of direct sunlight, and photometric data and a revised report. B. Detailed analysis of facade strategies and material selection choices. C. Design review meeting with Miller Hayashi Architects to develop appropriate control zoning for electric lighting and shading systems (where applicable). D. Collaboration with Miller Hayashi Architects and the design team to develop integrated electric lighting and shading controls per models and emergent design strategies. 4. Construction Documents Phase: QA/QC Review (Fee $1,450): A. Sample review, glass specification guidelines and review, and window coverings review and recommendation. 5. Construction Administration Phase: (Fee $300): A. Review submittals for glazing, window coverings, and other daylighting system components. FEE BREAKDOWN TABLE Concept SD DD CD CA TOTAL CM $ 175.00 3 6 4 2 1 10 TM $ 125.00 3 32 16 4 1 32 Asist. $ 75.00 0 16 16 8 16 $ 900.00 $ 6,250.00 $ 3,900.00 $ 1,450.00 $ 300.00 $ 12,800.00 We hope this proposal is acceptable to you. Please do not hesitate to contact me if you have any questions or comments. Best Regards, Christopher Meek, FAIA Professor and Director Integrated Design Lab | Seattle University of Washington Department of Architecture EXHIBIT A 125 Page 4 of 7 T 206-616-6566 | UW IDL APPENDIX A. BIOGRAPHY AND REFERENCES FIRM PROFILE The Integrated Design Lab (IDL) at the University of Washington’s (UW) College of Built Environments (CBE) has provided project-based research and technical assistance for over three hundred commercial and institutional building projects over the past decade, including numerous office buildings and major renovations. The IDL conducts theoretical and applied design research using advanced techniques in physical and digital simulation. Our facility includes a tilting earth heliodon, mirror-box overcast sky simulator, along with an array of digital simulation tools, photometric measuring equipment, data acquisition systems and tools for specialized photography. The IDL has internationally recognized expertise in daylighting, solar shading, visual comfort analysis, and integrated energy design with a focus on creating the healthiest, highest quality visual experience while meeting the most aggressive energy performance targets. Projects where the IDL had a substantial role in daylighting design have won national and regional awards including: nine national AIA Committee on the Environment (COTE) Top 10 Awards since 2005. The Integrated Design Lab provides daylighting design assistance and research at all phases of the project delivery process, from conceptual design through post-occupancy evaluation and retrofits. We have experience on a broad range of building types including commercial, institutional, educational and industrial projects. We have extensive expertise in the simulation and analysis of both instantaneous and annual daylighting performance and electric lighting and controls integration as well as with the simulation and performance dynamic shading and façade systems. The lab includes an extensive library of glazing and material samples, light redirecting technology, window coverings, and solar control products. Below is a list of services provided by the Lab: • Climate Analysis • Programming for daylighting and glare control • Building massing and orientation analysis • Exterior shading analysis • Interior planning and organization • Digital and physical modeling and testing • Interior daylight simulations • Electric light integration • Project accreditation and certification EXHIBIT A 126 Page 5 of 7 T 206-616-6566 | UW IDL APPENDIX A. BIOGRAPHY AND REFERENCES RESUME AND BIO Christopher M. Meek, FAIA, IESNA (Project Lead) Associate Professor and Director Integrated Design Lab University of Washington Department of Architecture 1501 E. Madison St., Suite 200 Seattle, WA 98122 T: 206-616-7014 cmeek@uw.edu Paragraph Bio Christopher Meek, FAIA is Associate Professor of Architecture at the University of Washington and a registered architect. He is Director of the Integrated Design Lab (IDL) at the University’s College of Built Environments. In this role, he consults with design teams in the Pacific Northwest and nationally with a focus on building energy performance, daylighting, visual comfort, electric lighting, and climate responsive design. The Integrated Design Lab has extensive experience working in the higher education building typology. Recent technical assistance and simulation support projects include the Millikan Laboratory and Andrew Science Hall at Pomona College, the Engineered Bio-Systems (Laboratory) Building at Georgia Tech (won national AIA COTE Top-Ten Green Building Award), the UCSD Biomedical Research Facility Phase 2, and the Altman Clinical and Translational Research Institute at UC San Diego. Prof. Meek teaches graduate and undergraduate level courses on building design, daylighting, electric lighting, and indoor environmental quality at the UW Department of Architecture. His research has been funded by the Northwest Energy Efficiency Alliance, regional utilities, New Buildings Institute, and the National Science Foundation. Prior to joining the faculty at the University of Washington he practiced in architecture offices in Washington State, New Mexico, and New Orleans, LA. Registrations 2006 Registered Architect, State of Washington (No. 9109) EXHIBIT A 127 Page 6 of 7 T 206-616-6566 | UW IDL Teresa Moroseos, M. Arch. Post-Doctoral Scholar and Research Analyst Integrated Design Lab University of Washington Department of Architecture 1501 E. Madison St., Suite 200 Seattle, WA 98122 T: 206-616-6566 teresafm@uw.edu Paragraph Bio Teresa Moroseos is a Post-Doctoral Scholar and Research Analyst at the Integrated Design Lab (IDL) in the University of Washington’s College of Built Environments. In this role, she provides daylighting and energy performance analysis for projects throughout the United States. She collaborates with design teams to find solutions that respond to the environment and maintain design intent, determines appropriate metrics of evaluation, and performs daylight and energy simulations. Teresa also conducts research related to building performance. Teresa has a background in engineering, architecture, and academics, and enjoys combining the computational aspect of daylight and energy analysis with the qualitative aspect of design in her work. Prior to working at the IDL, she worked as a designer at a Seattle architecture office, where she worked on civic buildings from schematic design to construction administration. Teresa has also taught undergraduate students at the University of Washington in topics of climate analysis, energy principals for buildings, passive solar design, and daylight simulations. EXHIBIT A 128 1909 25TH AVENUE S., SUITE A SEATTLE, WA 98144 (206) 792-7796 WWW.A3ACOUSTICS.COM February 22, 2023 Laura Maman, Principal Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, Washington 98103 Re: Tukwila Public Work Maintenance and Engineering Building Proposal for Acoustical Consulting Services Dear Laura, Thank you for the opportunity to prepare this proposal for acoustical consulting services for the Tukwila Public Work Maintenance and Engineering Building Project. We look upon at this as another opportunity to work closely with your team in developing cost-effective solutions that will meet and exceed your expectations. Our company has tailored our team to meet the schedule and requirements of your project. For this project, Mohamed Ait Allaoua will be the project manager, assisted by Carter Howard and Craig Harris. We have the experience, talent, and drive to meet the demands and schedule of your project. After reviewing the information that you sent, we propose the following services: I. DESIGN PHASE Environmental Acoustics The site is located in close proximity to light rail tracks and along East Marginal Way S, and environmental noise should be evaluated to ensure compliance with the design criteria in the office spaces, meeting rooms, etc., facing east. 1. Conduct noise measurements to determine existing noise levels at the site. 2. Based on the result of the measurements, conduct a noise analysis, and provide recommendations for the windows, and window wall system to achieve the noise criteria. 3. Issue a written report that presents the results of our noise measurements and recommendations. EXHIBIT A 129 Acoustical Design Services Tukwila Public Work Maintenance and Engineering Building 2 Architectural Acoustics 1. Attend periodic meetings, and conference calls with the Architect, Owner, and other disciplines as necessary. 2. Confirm the design criteria with the design team based on industry standards, budget, and owner’s expectations. 3. Review conditions of sound transfer between office spaces, and common areas, and provide specific recommendations for walls and floor/ceiling assemblies to achieve the design criteria. 4. Review the loading dock area to ensure that noise intrusion from loading and unloading operations into the adjacent noise sensitive spaces meets the criteria. Provide recommendations as necessary to control noise to within industry standards. 5. Review the drawings and provide recommendations to achieve the criteria for sound isolation in the noise sensitive spaces such as offices, meeting rooms, etc. Recommendations may include, but are not limited to wall types, floor/ceiling assemblies, relites, doors, etc. 6. Review the open plan offices and provide recommendations to achieve speech privacy and freedom from distraction between the workstations. 7. Review the fitness center for structural borne noise and provide recommendations to meet the criteria in the adjacent noise sensitive spaces. 8. Review the room finishes and provide recommendations for acoustical treatments to reduce the reverberant sound and achieve speech intelligibility satisfactory and good listening conditions in the common and gathering spaces, offices, meeting rooms, etc. Provide material recommendations, coverage area, and assist with developing budget estimates for materials and treatments. Provide alternate material options when necessary. 9. Review the shops for sound isolation, and provide recommendations for the walls, doors, relites, ceiling, ventilation, etc., to control noise within the shop. 10. Review the proposed surface finishes in the shops for reducing the reverberant sound to within the design criteria. 11. Review the roof/ceiling assembly for reducing radiated noise from the rooftop mechanical equipment into the noise sensitive spaces below to within the design criteria. 12. Review the elevator equipment for noise and vibration and provide recommendations as appropriate. EXHIBIT A 130 Acoustical Design Services Tukwila Public Work Maintenance and Engineering Building 3 13. Review the staircases for impact noise transmitted to the adjacent noise sensitive spaces, if applicable, and provide recommendations to meet the criteria. 14. Review bathrooms and provide recommendations as appropriate to ensure that noise intrusion from the bathrooms is not an issue in the adjacent spaces. 15. Conduct a quality review of the design phase with respect to the work completed by the architect. Carefully review all drawings regarding the implementation of acoustical recommendations. Issue a written report upon completion of our review noting areas requiring additional design. 16. Work with project team to develop and implement V.E. if necessary, depending on construction costs. Mechanical Acoustics 1. Establish the design criteria for the project based on the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) handbook. 2. Review the mechanical system and provide recommendations to achieve the design criteria. This will include radiated noise, supply, and return, and vibration control. Recommendations will include any modifications to the selected units, duct liners, ducting layout changes and vibration isolation elements as necessary. 3. Provide performance specifications for vibration isolation for all mechanical equipment as required. 4. Based on the planned exhausts and intakes of the exhaust fans and mechanical equipment, predict noise levels at the adjacent sensitive receivers. We will issue specific recommendations regarding the location, size, and dimensions of any required mitigation to control noise to surrounding buildings. We will issue a letter of compliance to the City of Tukwila as required. 5. Conduct a quality review of the design phase with respect to the work completed by the mechanical engineer. Carefully review all drawings regarding the implementation of acoustical recommendations. Issue a written report upon completion of our review noting areas requiring additional design. 6. Work with the project team to develop and implement V.E. if necessary, depending on construction costs. II. CONSTRUCTION ADMINISTRATION 1. Provide timely review of all substitution request packages, RFIs, and Submittals related to acoustic applications. EXHIBIT A 131 Acoustical Design Services Tukwila Public Work Maintenance and Engineering Building 4 2. Respond to questions and advise where requested. 3. Assist the architect and support the contractor as needed during construction to ensure proper installation, and performance of the sound rated walls in the field. Site visits will be additional services conducted upon request as necessary. FEES The estimated fee is based upon our preceding description of the scope of work. Our fee for these services will be billed hourly not to exceed $12,820.00, including all applicable expenses. A breakdown of our fees is as follows: Design Phase Environmental Acoustics $1,420.00 Architectural Acoustics $4,880.00 Mechanical Acoustics $4,520.00 Construction Admin. Phase $2,000.00 Total $12,820.00 Any additional work will be done at an hourly rate. Our hourly rates are as follows: Senior Consultant $160/hr Consultant $105-120/hr Again, thank you for the opportunity to provide you with this proposal. We look forward to working with you and contributing our expertise to the success of your project. Offered by: Accepted by: Signature Signature Mohamed Ait Allaoua, Acoustician Managing Partner printed name and title printed name and title February 22, 2023 Date Date Design Phase: $10,820 CA Phase: $2,000 EXHIBIT A 132 Document B101® – 2017 Standard Form of Agreement Between Owner and Architect Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AGREEMENT made as of the 12th day of May in the year 2023 (In words, indicate day, month and year.) BETWEEN the Architect’s client identified as the Owner: (Name, legal status, address and other information) City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 and the Architect: (Name, legal status, address and other information) Miller Hayashi, LLC 118 N 35th St, Suite 200 Seattle, WA 98103 for the following Project: (Name, location and detailed description) City of Tukwila Maintenance & Engineering Building Project 11231 E Marginal Way S Tukwila, WA 98168 The Owner and Architect agree as follows. 133 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 2 TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT’S RESPONSIBILITIES 3 SCOPE OF ARCHITECT’S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER’S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as "not applicable" or "unknown at time of execution.") § 1.1.1 The Owner’s program for the Project: (Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.) Owner’s program will be verified from existing program information through Predesign phase of work. § 1.1.2 The Project’s physical characteristics: (Identify or describe pertinent information about the Project’s physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) Preliminary project size is estimated at Maintenance & Engineering Building (MEB) at 35,000 SF and remaining structures/site improvements totaling approximately 100,864 SF program space based on request for proposal. Project will be located within the City of Tukwila site selection shall be completed by Owner prior to completion of predesign phase of work. Site characteristics listed above shall be provided before notice to proceed into Schematic Design. § 1.1.3 The Owner’s budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) Estimated budget is proposed based on typical cost per square foot. Current cost per square foot is MEB at approx. $545 per sq. ft. and other structures ranging between $100 - $340 per sq. ft., totaling a maximum allowable construction cost (MACC) of approximately $54.5M for all structures on site. 134 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 3 § 1.1.4 The Owner’s anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: Commencement of Schematic Design in June of 2023 Commencement of Design Development in December of 2023 Commencement of Construction Documents in August of 2024 Site Permit and Building Permit between December of 2024 and February of 2025 Bidding Period commence in February of 2025 .2 Construction commencement date: Construction commencement: May of 2025_ .3 Substantial Completion date or dates: Fall/Winter of 2026 .4 Other milestone dates: Final completion of construction: Spring of 2027 § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Identify method such as competitive bid or negotiated contract, as well as any requirements for accelerated or fast-track design and construction, multiple bid packages, or phased construction.) General Contractor / Construction Manger (GCCM) in a multiple bid packages in a single phase of construction. § 1.1.6 The Owner’s anticipated Sustainable Objective for the Project: (Identify and describe the Owner’s Sustainable Objective for the Project, if any.) No official sustainable certification requirements. Initiatives and goals for sustainability will be discussed during design, but certification applications will be an Additional Service to this contract. § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204™–2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E204–2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204–2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: (List name, address, and other contact information.) Shiels Obletz Johnsen 1109+ 1st Ave, Suite 330 Seattle, WA 98101 § 1.1.8 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s submittals to the Owner are as follows: (List name, address, and other contact information.) Shiels Obletz Johnsen 1109 1st Ave, Suite 330 135 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 4 Seattle, WA 98101 § 1.1.9 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information.) .1 Geotechnical Engineer: GeoEngineers .2 Civil Engineer: N/A .3 Other, if any: (List any other consultants and contractors retained by the Owner.) a. Independent Commissioning Agent b. Surveyor c. Materials Testing Agent d. Hazardous Materials Consultant – NOVO e. Hazardous Abatement Contractor f. Building Envelope Consultant - Wetherholt g. Traffic Consultant § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3: (List name, address, and other contact information.) § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2: (List name, legal status, address, and other contact information.) § 1.1.11.1 Consultants retained under Basic Services: .1 Structural Engineer: PCS Structural Solutions 118 N 35th Street #200 Seattle, WA 98103 .2 Mechanical Engineer: P2S, Inc 136 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 5 920 Fifth Ave, Suite 2300 Seattle, WA 98101 .3 Electrical Engineer: Tres West Engineers, Inc 2702 South 42nd Street, Suite 301 Tacoma, WA 98409 § 1.1.11.2 Consultants retained under Supplemental Services: Landscape Architect: Diversity, Equity, and Inclusion Program Herrera Environmental Consultants Development Consultant: Vanir Construction Management, Inc Civil Engineer: Cannon Cost Consulting: Building Simulation Assistance for RC Cost Group, Inc. Daylighting and Integrated Design: Integrated Design Lab, University of Acoustical Engineering: Washington A3 Acoustics § 1.1.12 Other Initial Information on which the Agreement is based: § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect’s services, schedule for the Architect’s services, and the Architect’s compensation. The Owner shall adjust the Owner’s budget for the Cost of the Work and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. § 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model shall be at the using or relying party’s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. ARTICLE 2 ARCHITECT’S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. 137 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 6 § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner’s knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect’s professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.5.1 Commercial General Liability with policy limits of not less than two million dollars ($ 2,000,000 ) for each occurrence and two million dollars ($ 2,000,000 ) in the aggregate for bodily injury and property damage. § 2.5.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than one million dollars ($ 1,000,000 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.5.1 and 2.5.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.5.4 Workers’ Compensation at in accordance with Washington State statute. § 2.5.5 Employers’ Liability with policy limits not less than TBD ($ TBD ) each accident, TBD ($ TBD ) each employee, and TBD ($ TBD ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than wo million dollars ($ 2,000,000 ) per claim and two million dollars ($ 2,000,000 ) in the aggregate. § 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect’s negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner’s insurance policies and shall apply to both ongoing and completed operations. § 2.5.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.5. ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES § 3.1 The Architect’s Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall manage the Architect’s services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner’s consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner’s consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information. 138 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 7 § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner’s approval a schedule for the performance of the Architect’s services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner’s review, for the performance of the Owner’s consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner’s approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner’s directive or substitution, or for the Owner’s acceptance of non-conforming Work, made or given without the Architect’s written approval. § 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. § 3.1.6 The Architect shall assist the Owner in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.1.7 At the end of each stage of the design phase, the Owner must approve and issue another Notice to Proceed for the Architect to start the new phase/stage of design. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect’s services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner’s program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner’s approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner’s approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner’s approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner’s program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.1. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner’s program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. 139 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 8 § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner’s approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner’s approval of the Schematic Design Documents, and on the Owner’s authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner’s approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner’s approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner’s approval of the Design Development Documents, and on the Owner’s authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner’s approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. § 3.4.4 The Architect shall review and provide written comment to the construction cost estimate produced by the Architect’s estimating consultant or GCCM, including scope of work missing from the estimate. The Architect shall provide written concurrence that the estimate reflects the construction documents produced by the Architect. The Architect shall have seven (7) days to review and provide comments to the estimate from the date the estimate is received. This scope also applies to intermediate construction document submittals. § 3.4.5 The Architect shall submit the Construction Documents, along with a written statement that the Owner’s design development comments have been incorporated into this submittal, to the Owner, take any action required under Section 6.5, and request the Owner’s approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner’s approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. 140 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 9 § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre-bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner’s written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner’s written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201™–2017, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201–2017, those modifications shall not affect the Architect’s services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2 and except as provided in Section 3.6.6.5, the Architect’s responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site observations or inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) 141 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 10 known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect will consult with the Owner and make recommendations about the advisability of rejecting Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect’s response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect’s decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201–2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect’s certification for payment shall constitute a representation to the Owner, based on the Architect’s evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor’s Application for Payment, that, to the best of the Architect’s knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site observations or inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor’s submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect’s action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect’s professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and note any corrections required, and take other appropriate action upon, the Contractor’s submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor’s 142 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 11 responsibility. The Architect’s review shall not constitute review of or approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect’s review of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor’s design professional, provided the submittals bear such professional’s seal and signature when submitted to the Architect. The Architect’s review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect’s response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2, the Architect shall prepare Change Orders and Construction Change Directives for the Owner’s approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner’s review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect’s knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect’s inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. 143 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 12 § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect’s responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect’s Supplemental Services and the Owner’s Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.1 Programming Architect § 4.1.1.2 Multiple preliminary designs Architect § 4.1.1.3 § 4.1.1.4 Existing facilities surveys Not Provided § 4.1.1.5 Site evaluation and planning Architect § 4.1.1.6 Building Information Model management responsibilities during the design phase Architect § 4.1.1.7 Development of Building Information Models for post construction use for record set Architect § 4.1.1.8 Civil engineering Architect § 4.1.1.9 Landscape design Architect § 4.1.1.10 Architectural interior design Architect § 4.1.1.11 Value analysis Architect § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 Architect § 4.1.1.13 On-site project representation Not Provided § 4.1.1.14 Conformed documents for construction Architect § 4.1.1.15 As-designed record drawings Architect § 4.1.1.16 As-constructed record drawings Architect § 4.1.1.17 Post-occupancy evaluation Not Provided § 4.1.1.18 Facility support services Owner § 4.1.1.19 Tenant-related services Owner § 4.1.1.20 Architect’s coordination with the Owner’s consultants Architect § 4.1.1.21 Telecommunications/data design Architect § 4.1.1.22 Security system evaluation and planning Architect § 4.1.1.23 Commissioning Owner § 4.1.1.24 Sustainable Project Services pursuant to Section 4.1.3 Certification Not Provided Identify optional sustainable features for Owner decision § 4.1.1.25 Fast-track design services Not Provided § 4.1.1.26 Multiple bid packages Not Provided 144 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 13 Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.27 Historic preservation Not Provided § 4.1.1.28 Furniture, furnishings, and equipment design Architect § 4.1.1.29 Other services provided by specialty Consultants TBD § 4.1.1.30 Other Supplemental Services TBD § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect’s responsibility is provided below. (Describe in detail the Architect’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit. The AIA publishes a number of Standard Form of Architect’s Services documents that can be included as an exhibit to describe the Architect’s Supplemental Services.) 4.1.1.1 Programming and Pre-Design Service – Refer to AIA B202 4.1.1.5 Site evaluation and planning – Refer to AIA B202 4.1.1.6 BIM – Included in Basic Services 4.1.1.7 BIM models provided as part of the record drawings 4.1.1.8 Civil Engineering Consultant; on site & off site grading plans, utilities and services – Please see Exhibit A with cost breakdown 4.1.1.9 Landscape design – Please see Exhibit A with cost breakdown 4.1.1.10 Architectural Interior Design – Included in Basic Services, Excluding Interior Furnishings, FF&E 4.1.1.11 Value Analysis – Life Cycle Cost Analysis of Mechanical, Plumbing, and Structural Systems – Please see Exhibit A with cost breakdown 4.1.1.12 Detailed Cost Estimating – 3 rd party cost consulting at SD, DD and DD reconciliation phases – Please see Exhibit A with cost breakdown 4.1.1.13 On-site project representation – Basic Services includes Bi-monthly A/E project representation, supplemental services would result in weekly – Not provided 4.1.1.13 Conformed documents for construction – Included in Basic Services 4.1.1.15 As-designed record drawings – Included in Basic Services 4.1.1.16 As-constructed record drawings – Please see Exhibit A with cost breakdown 4.1.1.17 Post-occupancy evaluation – Not provided 4.1.1.20 Architect’s coordination with Owner’s consultants – Included in Basic Services 4.1.1.21 Telecommunications/data design 4.1.1.22 Security system evaluation and planning – including access control, CCTV, duress systems and detention equipment – Please see Exhibit A with cost breakdown 4.1.1.23 Commissioning – A/E participation in commissioning program managed by others – Owner Responsibility 145 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 14 4.1.1.24 Sustainable Project Services – LEED or WELL Building Certification Not Provided, Design strategies Included in Basic Services 4.1.1.28 Furniture, furnishings, and equipment design – Interior Furnishings, FF&E, U.S. Communities Program, design & purchasing schedule only – purchasing and installation management by Owner – Please see Exhibit A with cost breakdown 4.1.1.29 Other services provided by specialty consultants Acoustics – Please see Exhibit A with cost breakdown Building Enclosure – Provided by Owner Hazardous materials assessment, testing and abatement – Provided by Owner LEED &/or WELL Building Certification – Provided by Owner 4.1.1.30 Other Supplemental Services GCCM Coordination Services – Provided by Owner § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner’s responsibility is provided below. (Describe in detail the Owner’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit.) § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Architect shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E204™–2017, Sustainable Projects Exhibit, attached to this Agreement. The Owner shall compensate the Architect as provided in Section 11.2. § 4.2 Architect’s Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect’s schedule. § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner’s written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner’s schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner’s consultants or contractors; .5 Preparing digital models or other design documentation for transmission to the Owner’s consultants and contractors, or to other Owner-authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; 146 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 15 .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the qualifications of entities providing bids or proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or, .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect’s notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner’s determination. The Owner shall compensate the Architect for the services provided prior to the Architect’s receipt of the Owner’s notice. .1 Reviewing a Contractor’s submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Contractor’s requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner-provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor’s proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or, .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 Seventy ( 70 ) visits to the site by the Architect during construction .3 Two ( 2 ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One ( 1 ) inspections for any portion of the Work to determine final completion. § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within forty-four ( 44 + ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect’s services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER’S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner’s objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner’s budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner’s other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner’s budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner’s budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project’s scope and quality. 147 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 16 § 5.3 The Owner shall identify a representative authorized to act on the Owner’s behalf with respect to the Project. The Owner shall render decisions and approve the Architect’s submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect’s services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner’s responsibility in Section 4.1.1. § 5.7 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E204™–2017, Sustainable Projects Exhibit, attached to this Agreement. § 5.8 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect’s request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner’s consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.9 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner’s needs and interests. § 5.11 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect’s Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect’s services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect’s consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the Owner shall coordinate the Architect’s duties and responsibilities set forth in the Contract for Construction with the Architect’s services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.15 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. 148 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 17 ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors’ general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner’s budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner’s budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect’s judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor’s methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner’s budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner’s budget. The Architect’s estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect’s responsibility in Section 4.1.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner’s budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect’s estimate of the Cost of the Work exceeds the Owner’s budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project’s size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner’s budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect’s services for modifying the Construction Documents shall be without additional compensation. In any event, the Architect’s modification of the Construction Documents shall be the limit of the Architect’s responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. 149 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 18 § 7.2 The Architect and the Architect’s consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect’s consultants. § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect’s Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect’s consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner’s consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service following a termination of this Agreement when the Architect is not in default, the Owner releases the Architect and Architect’s consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner’s use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner’s sole risk and without liability to the Architect and the Architect’s consultants. § 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201–2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to direct negotiations per Section 12.1 then mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect’s services, the Architect may proceed in 150 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 19 accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 If direct negotiations fail to resolve any dispute between the parties then the Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through direct negotiations pursuant to Section 12.1 or mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [ ]Arbitration pursuant to Section 8.3 of this Agreement [ x ]Litigation in a court of competent jurisdiction [ ]Other: (Specify) If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. § 8.3 [Intentionally omitted.] (Paragraphs deleted) § 8.3.4 [Intentionally omitted.] (Paragraphs deleted) § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect’s option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days’ written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. 151 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 20 § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days’ written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days’ written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days’ written notice to the Architect for the Owner’s convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect’s termination of consultant agreements. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Architect the following fees: (Set forth below the amount of any termination or licensing fee, or the method for determining any termination or licensing fee.) .1 Termination Fee: none .2 Licensing Fee if the Owner intends to continue using the Architect’s Instruments of Service: none § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. § 9.9 The Owner’s rights to use the Architect’s Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction’s choice of law rules. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201–2017, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner’s rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. 152 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 21 § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect’s promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect’s materials shall not include the Owner’s confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner’s promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days’ notice to the other party, when required by law, arbitrator’s order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties’ intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect’s Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (refer to Exhibit A) .1 Stipulated Sum (Insert amount) Total Contract Amount = $3,928,715 Total Basic Services for buildings (Schematic through Bidding) = $1,264,951 *this amount excludes Construction Administration and Closeout .2 Percentage Basis (Insert percentage value) ( ) % of the Owner’s budget for the Cost of the Work, as calculated in accordance with Section 11.6. .3 Other (Describe the method of compensation) Allowance for Reimbursable Expenses = $30,000 § 11.2 For the Architect’s Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: 153 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 22 (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) $2,150,420 (Other Basic Services) + $483,344 (Optional Additional Services) = $2,633,764 § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) TBD § 11.4 Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus ten percent ( 10 %), or as follows: (Insert amount of, or basis for computing, Architect’s consultants’ compensation for Supplemental or Additional Services.) § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase eighteen percent ( 18 %) Design Development Phase twenty percent ( 20 %) Construction Documents Phase twenty nine percent ( 29 %) Bid Phase two percent ( 2 %) Construction Administration twenty nine percent ( 29 %) Punch List/Closeout Phase two Percent ( 2 %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner’s most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner’s budget for the Cost of the Work. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 The hourly billing rates for services of the Architect and the Architect’s consultants are set forth below. The rates shall be adjusted in accordance with the Architect’s and Architect’s consultants’ normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) MH Hourly Rates Schedule for Additional Services Employee or Category Rate ($0.00) Principal $200 Professional Staff IX $175 Professional Staff VIII $150 Professional Staff VII $135 Professional Staff VI $125 Professional Staff V $115 Professional Staff IV $105 Professional Staff III $95 Professional Staff II $85 Professional Staff I $75 Support Staff $7 154 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 23 § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect’s consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 If required by the Owner, and with the Owner’s prior written approval, the Architect’s consultants’ expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect’s consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, .12 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect’s consultants plus ten percent ( 10 %) of the expenses incurred. § 11.9 Architect’s Insurance. If the types and limits of coverage required in Section 2.5 are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect for the additional costs incurred by the Architect for the additional coverages as set forth below: (Insert the additional coverages the Architect is required to obtain in order to satisfy the requirements set forth in Section 2.5, and for which the Owner shall reimburse the Architect.) § 11.10 Payments to the Architect § 11.10.1 Initial Payments § 11.10.1.1 An initial payment of zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner’s account in the final invoice. § 11.10.1.2 If a Sustainability Certification is part of the Sustainable Objective, an initial payment to the Architect of zero ($ 0 ) shall be made upon execution of this Agreement for registration fees and other fees payable to the Certifying Authority and necessary to achieve the Sustainability Certification. The Architect’s payments to the Certifying Authority shall be credited to the Owner’s account at the time the expense is incurred. § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect’s invoice. Amounts unpaid forty-five ( 45 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) ________________ § 11.10.2.2 The Owner shall not withhold amounts from the Architect’s compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. 155 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 24 § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) § 12.1 Direct Negotiations As a condition precedent to mediation and litigation, the Owner or the Architect shall attempt to resolve all disputes via direct negotiations. Either the Owner or the Architect may make a request for direct negotiations. Direct negotiation representatives of the parties shall be the Owner’s Designated Representative, as defined in Section 1.1.8 and the Architect’s Designated Representative, as defined in Section 1.1.10. Direct negotiations shall take place at the Project worksite or at a location as agreed to by Owner’s and Architect’s Designated Representatives. Each party shall document results of the direct negotiations, and these documents shall be exchanged between the parties. §12.2 Design Contingency Architect makes no warranty, express or implied, that its design is free of errors. Owner and Architect acknowledge certain increased costs and changes may be required and are anticipated due to omissions, errors or inconsistencies in drawings and specifications prepared by Architect. Therefore, Owner shall set aside a reserve in the amount of three percent (3.0%) of the estimated Cost of the Construction as a contingency to be used, as needed, to pay for any such increased costs and changes. Owner shall make no claim against Architect or its Consultants with respect to any increased cost within this contingency amount. If costs due to changes resulting solely from design errors, omissions or inconsistencies exceed the contingency, then Architect shall be responsible for costs incurred by Owner above that sum but only to the extent caused by Architect’s negligent acts, errors or omissions. In no event shall Architect be responsible for betterment, that is, direct costs that Owner would have incurred in the construction contract but for the Architect’s error or omission. §12.3 Limitation of Liability The total liability, in the aggregate, of Architect and its consultants, and each of their partners, officers and employees, for any claims, losses, costs or damages arising out of, resulting from or in any way relating to any cause or causes, including but not limited to negligent or breach of contract, shall not exceed the available proceeds of the insurance coverage required by this Agreement. ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B101™–2017, Standard Form Agreement Between Owner and Architect (Paragraph deleted) .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) [ ]AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below: (Insert the date of the E204-2017 incorporated into this agreement.) [ ]Other Exhibits incorporated into this Agreement: (Clearly identify any other exhibits incorporated into this Agreement, including any exhibits and scopes of services identified as exhibits in Section 4.1.2.) 156 Init. / AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) 25 .4 Other documents: (List other documents, if any, forming part of the Agreement.) This Agreement entered into as of the day and year first written above. OWNER (Signature)ARCHITECT (Signature) (Printed name and title) (Printed name, title, and license number, if required) 157 158 May 9, 2023 To: Tukwila City Council From: John Palewicz PMQA Consultant Re: Tukwila Public Works Phase 2 Maintenance and Engineering Building First Quarter 2023 Report Project Progress The project team has made numerous presentations to the Council and its Committees, so this report will not elaborate in detail. With the September 2022 Council approval of the Test to Fit contract, Miller Hayashi Architects has developed required site program elements, multiple site design concepts, preferred site concept evaluation and prepared a conceptual cost estimate. The test to fit effort was substantially completed with the March 20,2023 City Council meeting presentation which included a conceptual “all in” master plan cost estimate of $83,865,000. Following this meeting, staff have been working to develop a Financing Plan with the Finance and Governing Committee. Project Budget The conceptual “all in” master plan cost estimate of $83,865,000 is based on the preferred site plan Concept A containing the required master plan program elements developed during the test to fit process and the facility evaluation criteria. The individual cost components are based on current industry standard unit costs as represented by this concept. The associated soft costs for professional services, required contingencies, cost escalation and miscellaneous expenses are likewise based on current industry norms. As the design progresses, costs will become more informed, reflecting the detail developed as the project progresses. Also, contingencies and escalation allocations will more clearly reflect current market conditions; these may increase or decrease to reflect more current conditions. Project Schedule The current project schedule indicates a March 2023 time for Council approval of the completed test to fit Pre-Design work and approval to proceed with Schematic Design, the first phase of the actual design of conceptual plan. The current assumptions for cost escalation increases are based on the construction start of May 2025; a later start will increase this cost impact if escalation percentages remain as assumed. 159 Recommendations 1. Financial Plan The plan developed to date seems to be very comprehensive and meets the current project estimate. If the Council agrees with the funding assumptions and total cost that meets the current Conceptual Design Estimate, I recommend approval. The Financial Plan needs to be monitored and adjusted as necessary to reflect ongoing funding information as the project proceeds. At each design stage of the project, when the project is cost estimated, the funding plan and project budget need to be in balance. 2. Conceptual Design (Test to Fit) The recently completed Conceptual Design and cost estimate is thorough and provides a good basis for determining a project budget amount. I recommend approval of the preferred plan, Concept A, for further design as well as the conceptual estimate of $83,865,000 for the Project Budget, assuming Council approval of the Financial Plan for this amount. 3. Design There are incremental phases in the overall project design and construction: Conceptual Design (completed); Schematic Design; Design Development; Construction Documents; Bidding/Contract Award; Construction; and Close Out. I would like to see a cash flow associated with each these phases over time. I recommend approval of the budgeted funding amount identified to proceed with the overall design, preconstruction services and associated soft costs as well as notice to proceed with the Schematic Design phase and associated preconstruction services. This will allow the cost estimates to be increasing more informed as they reflect the development of design of the project elements. At the end of each phase, the project cost estimate and financial plan need to be in balance. 4. Construction I recommend using the General Contractor/Construction Manager (GC/CM) alternate public works procedure for this project. The State approval process followed by the procurement effort should be started at the same time as Schematic Design so that the contractor is available for cost estimating of the schematic design. 5. Project Management Services There was some discussion recently of whether the City should reselect for project management services for this project. Typically, the City has procured architectural design services and construction for each individual project, and this follows industry practice for public agencies. Project management services, procured as a professional service based on qualifications, is viewed as an extension of the agency’s staff and all benefit from a long-term relationship that develops a thorough knowledge of the agency. It is typical for these services to be procured for a development program, like the Public Safety Plan initiated in 2015, that includes numerous separate projects. I recommend continuing with SOJ to complete the projects identified in this program. 160 Tu k w i l a   P u b l i c   W o r k s   Op e r a t i o n s   C a m p u s ,   Ph a s e   2 MA Y   2 2 ,   2 0 2 3 CO M M I T T E E   O F   T H E   W H O L E 161 Re q u e s t   t o   C o u n c i l “A u t h o r i z e   t h e   M a y o r   t o   e x e c u t e   c o n t r a c t s   a s   ne c e s s a r y ,   s u b j e c t   t o   a p p r o v a l   o f   s a i d   c o n t r a c t s   b y   t h e   Ci t y   A t t o r n e y ’ s   O f f i c e ,   f o r   d e s i g n   a n d   p r e ‐ c o n s t r u c t i o n   wo r k   f o r   t h e   c o n s o l i d a t e d   p u b l i c   w o r k s   p h a s e   2   pr o j e c t ,   w i t h i n   a   t o t a l   p r o j e c t   b u d g e t   n o t   t o   e x c e e d   $5 , 9 7 4 , 4 1 2   ( i n c l u d e s   c o n t i n g e n c y   f u n d s ) . ” 162 Pu b l i c   S a f e t y   P l a n Se i s m i c   S t u d y   o f   C i t y   F a c i l i t i e s   ( 2 0 0 8 ,   u p d a t e d   2 0 2 2 ) • Bu i l d i n g s   f o r   f i r s t   r e s p o n d e r s   w o u l d   b e   u n u s a b l e   i n   t h e   e v e n t   o f  a n   e a r t h q u a k e . In v e s t i n g   i n   T u k w i l a :   E s s e n t i a l   G o v e r n m e n t a l   S e r v i c e s   F a c i l i t i e s  P l a n   2 0 1 5 ‐ 2 0 4 0   ( 2 0 1 5 ) • Re c o m m e n d e d   t h e   c o n s t r u c t i o n   a n d / o r   r e p l a c e m e n t   o f   s e v e r a l   p u b l ic   s a f e t y   b u i l d i n g s ;   i n c l u d i n g   a   n e w   j u s t i c e   c e n t e r ,   re p l a c e m e n t   o f   t h r e e   f i r e   s t a t i o n s ;   a n d   a   n e w   c o m b i n e d   p u b l i c   w or k s   f a c i l i t y . Pu b l i c   S a f e t y   B o n d   ( 2 0 1 6 ) • Pu b l i c   S a f e t y   B o n d   m e a s u r e   p a s s e s   w i t h   6 0 . 5 %   o f   t h e   v o t e .   B o n d   me a s u r e   i s   f o r   f i r e   s t a t i o n s   a n d   j u s t i c e   c e n t e r . Si t i n g   A d v i s o r y   C o m m i t t e e   ( 2 0 1 7 )   • Pr o v i d e d   r e c o m m e n d a t i o n s   f o r   s i t i n g   o f   f i r e   s t a t i o n s ,   j u s t i c e   c en t e r ,   a n d   c o m b i n e d   p u b l i c   w o r k s   s h o p Ci t y   A c q u i r e s   P r o p e r t y   ( 2 0 1 8 )   • Ju s t i c e   C e n t e r   a n d   P u b l i c   W o r k s   S h o p s Ci t y   c o m p l e t e s   a   p r e l i m i n a r y   l a y o u t   o f   t h e   p u b l i c   w o r k s   s h o p ’ s   si t e   ( 2 0 1 8 ) Ci t y   C o u n c i l   a u t h o r i z e s   T e s t   t o   F i t   f o r   P h a s e   2   ( 2 0 2 2 ) Ci t y   c o m p l e t e s   p h a s e   1   o f   P u b l i c   W o r k s   S h o p s   ( 2 0 2 2 ) 163 Mi n k l e r   S h o p s • 19 7 2 ‐ 1 9 7 5 • Fu n c t i o n s • St r e e t s • Se w e r • Wa t e r • Su r f a c e   W a t e r 164 165 166 Te s t   t o   F i t Co n t r a c t   T i t l e Fi r m C o s t Te s t   t o   F i t   D e s i g n M i l l e r   H a y a s h i 20 3 , 3 3 7 $              Ge o t e c h   E x p l o r a t i o n L a n g a n 36 , 6 0 0 $                  Su r v e y i n g D a v i d   E v a n s   a n d   A s s o c i a t e s 2 5 , 0 0 0 $                  Pr o j e c t   M a n a g e m e n t S h i e l s   O b l e t z   J o h n s e n 78 , 2 3 8 $                  To t a l : 3 4 3 , 1 7 5 $              Bu d g e t 3 5 0 , 0 0 0 $              Re m a i n i n g   C o n t i g e n c y : 6 , 8 2 5 $                      20 2 2   A c t u a l   E x p e n d i t u r e s : 1 8 5 , 1 2 4 20 2 3   B u d g e t   E x p e n d i t u r e s : 1 6 4 , 8 7 6 So u r c e   o f   F u n d s Ut i l i t i e s W a t e r : 2 8 , 0 2 9 $                  Se w e r 1 5 , 6 6 3 $                  Su r f a c e   W a t e r 3 8 , 7 4 6 $                  Su b t o t a l : 8 2 , 4 3 8 $                  Ot h e r   F u n d s Ge n e r a l   F u n d : 8 2 , 4 3 8 $                  Te s t   t o   F i t   A n a l y s i s   C o s t 167 De s i g n   a n d   P r e ‐ C o n s t r u c t i o n Fi r m Se r v i c e s De s i g n   P h a s e   C o s t s C o n s t r u c t i o n   P h a s e   C o s t s Mi l l e r   H a y a s h i A r c h i t e c t 3, 9 2 8 , 7 1 5 . 0 0 $                                              1, 4 8 7 , 1 1 0 . 0 0 $                                                      Ge o E n g i n e e r s G e o t e c h 32 , 8 4 2 . 0 0 $                                                        48 , 0 0 0 . 0 0 $                                                                  NO V O HA Z M A T 19 , 9 0 0 . 0 0 $                                                        Pa r t   o f   t h e   1 9 , 9 0 0 We t h e r h o l t Bu i l d i n g   E n v e l o p e 12 , 9 5 0 . 0 0 $                                                        56 , 8 5 0 . 0 0 $                                                                  SO J Pr o j e c t   M a n a g e m e n t 75 0 , 7 3 4 . 0 0 $                                                    No t   p r o v i d e d Og d e n   M u r p h y L e g a l 50 , 0 0 0 . 0 0 $                                                        No t   p r o v i d e d GC C M Pr e c o n s t r u c t i o n 40 0 , 0 0 0 . 0 0 $                                                    No t   p r o v i d e d Su b t o t a l : 5, 1 9 5 , 1 4 1 . 0 0 $                                              15 %   c o n t i n g e n c y : 77 9 , 2 7 1 . 1 5 $                                                    To t a l   D e s i g n   P h a s e   C o s t s : 5, 9 7 4 , 4 1 2 . 1 5 $                                            (E x c l u d e s :   P e r m i t   F e e s ,   B o n d   C o s t s ) Tu k w i l a   M a i n t e n a n c e   &   E n g i n e e r i n g   B u i l d i n g   ‐   D e s i g n   P h a s e   B u d g e t  D R A F T   ‐   4 / 1 0 / 2 0 2 3 168 Fi n a n c i a l   I m p a c t 169 De s i g n   a n d   P r e ‐ Co n   O n l y Co n s t r u c t i o n   c o s t   w i l l   c o n t i n u e   t o   g o   u p   b u t   m a y   co o l   a   b i t . Go o d   t i m e   t o   d e s i g n   a n d   h a v e   a   s h o v e l   r e a d y   pr o j e c t . In t e r e s t   r a t e s   f o r   m u n i ‐ b o n d s   a r e   s t i l l   l o w   a n d   co u l d   t r e n d   d o w n w a r d   i n   2 0 2 5 / 2 0 2 6   w h e n   t h e   c i t y   wo u l d   n e e d   t o   i s s u e   a   b o n d . No   o b l i g a t i o n   t o   m o v e   f o r w a r d   w i t h   c o n s t r u c t i o n .   Th e   C i t y   w i l l   h a v e   o f f r a m p s . 170 Ne x t   S t e p s •Ma y   8 ,   2 0 2 3 :   B r i e f i n g   t o   F i n a n c e   a n d   Go v e r n a n c e •Ma y   2 2 ,   2 0 2 3 :   B r i e f i n g   t o   C o m m i t t e e   o f   t h e   Wh o l e •Ju n e   5 ,   2 0 2 3 :   C o u n c i l   a d o p t s   m o t i o n   au t h o r i z i n g   M a y o r   t o   e x e c u t e   a g r e e m e n t s . •Oc t o b e r ,   2 0 2 3 :   B r i e f i n g   t o   C i t y   C o u n c i l . •Ju n e ,   2 0 2 4 :   B r i e f i n g   t o   C i t y   C o u n c i l . •Ma r c h   2 0 2 5 :   B r i e f i n g   t o   C i t y   C o u n c i l . •TB D ,   C o u n c i l   A u t h o r i z i n g   I s s u a n c e   o f   B o n d s . •TB D ,   C o u n c i l   A u t h o r i z a t i o n   C o n s t r u c t i o n . 171 172 ITEM INFORMATION STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 05/22/23 AGENDA ITEM TITLE 42nd Ave S Bridge Replacement Project - 60% Plans and Estimate (P&E) Update CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 05/22/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY With the transition to 60% P&E, permit agencies informed project staff that internal permit processes require additional time for review and acceptance. With a better understanding of the permit application and timeline, the timeline has been adjusted to have advertisement ready documents ready in December 2024. TranTech will continue to move the design forward from 60% to 90% and expected to go to bid in 2025. The Committee of the Whole will receive a briefing for discussion only on May 22, 2023. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 05/15/23 COMMITTEE CHAIR: TOSH SHARP RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/22/23 MTG. DATE ATTACHMENTS 05/22/23 Informational Memorandum dated 05/12/23 42nd Ave S Bridge Permit Table Project design Schedule Minutes from Transportation and Infrastruture Services Committee meeting of 05/15/23 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 05/22/23 JR 5.B. 173 174 INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, P.E., Public Works Director/ City Engineer BY: Adam Cox, P.E., Transportation Project Manager CC: Mayor Allan Ekberg DATE: May 12, 2023 SUBJECT: 42nd Ave S Bridge Replacement Project - 60% Plans and Estimate (P&E) Update ISSUE Project update on the 42nd Ave S Bridge Replacement. BACKGROUND In November of 2020, Council awarded a design contract to TranTech Engineering, LLC for the forthcoming design work on the 42nd Ave S Bridge. The project received full construction funding in early 2022 with grant awards from Puget Sound Regional Council, the Local Bridge Program, and Move Ahead Washington. The Type, Size, and Location (TS&L) report was initially presented to the Council in February 2022 and submitted to the state in April 2022, with comments received June 2022. ANALYSIS Between the TS&L report submittal and the 30% P&E submittal, it was estimated that the Plans, Specifications, and Estimate for construction advertisement would be available by December 2023. At the 30% P&E submittal milestone, TranTech’s permit subconsultant began verifying what agencies require permit applications. The majority of the permitting agencies will not field/take applications for permits until the 30% P&E threshold is met. With the transition to 60% P&E, permit agencies informed project staff that internal permit processes require additional time for review and acceptance. With a better understanding of the permit application and timeline, the timeline has been adjusted to have advertisement ready documents ready in December 2024. For the 42nd Ave S Bridge replacement, the project team is coordinating with: Department of Natural Resources, US Army Corps of Engineers, US Coast Guard, Federal Highway Administration, Washington State Department of Transportation, Washington Department of Ecology, Washington State Department of Fish and Wildlife, King County Parks and Recreation, King County Sewer, Seattle City Light, local businesses, and Tukwila’s Department of Community Development. The project staff will also coordinate with multiple utility providers to relocate current infrastructure. Given new specific details of the of the 60% P&E submittal, TranTech’s permit subconsultant has the information needed to complete the required material for all the permits listed in the permit table attached to the info memo. NEXT STEPS TranTech will continue to move the design forward from 60% to 90%. The project is expected to go to bid in the first quarter of 2025. FISCAL IMPACT Through April 2023, TranTech has expended $1,034,276.83 of the $2,606,661 contract total, putting the project well within budget. RECOMMENDATION Discussion Only. Staff request to forward this item for further discussion to the 05/22/23 Committee of the Whole meeting. ATTACHMENT: 42nd Ave S Bridge Permit Table Project design Schedule 175 176 42ND AVENUE S BRIDGE REPLACEMENT – PERMIT TRACKING TABLE UPDATED: March 28, 2023 Permit/Compliance Agency Status Estimated Agency Review Duration Estimated Permit/Approval Acquisition Notes SEPA City No update 120 days December 2023 Draft in-process; complete with 60% design. Shoreline Master Program City No update 120 days December 2023 Initiate at 60% design. NEPA CE WSDOT No update 15 days October 2024 Preliminary NEPA form prepared for WSDOT kickoff (2/14/23). Section 4(f) – Green River Trail WSDOT No update 30 days July 2023 Initiate at 60% design. Section 4(f) – Tukwila Community Center WSDOT No update 30 days July 2023 Initiate at 60% design. Section 106 National Historic Preservation Act DAHP (WSDOT) Area of Potential Effect (APE) approved; subconsultant to provide subsequent evaluation support. 45 days November 2023 Compliance coordinated through WSDOT. APE consultation identified known archaeological site in the project area; bridge to be evaluated for historic eligibility. Section 4(f) compliance may be needed for impacts to eligible historic resources (TBD). Section 7 ESA (Biological Assessment) NOAA/USFWS (WSDOT) No update Up to one year October 2024 Compliance coordinated through WSDOT. Draft in-process. Section 10 RHA/Section 404 CWA US Army Corps of Engineers No update Up to one year November 2024 Draft in-process; complete with 60% design. Aquatic Land Easement – Existing Bridge (demo access) DNR No update Up to one year November 2024 Initiate at 60% design. Aquatic Land Easement – Temp Bridge DNR No update Up to one year November 2024 Initiate at 60% design. Aquatic Land Easement – New Bridge DNR No update Up to one year November 2024 Initiate at 60% design. Aquatic Land Easement – Construction Easement DNR No update Up to one year November 2024 Initiate at 60% design. Aquatic Land Easement – Water Line DNR No update Up to one year November 2024 Initiate at 60% design. Aquatic Land Easement – PSE Gas Line DNR No update Up to one year November 2024 To be determined if City will apply on behalf of PSE. Hydraulic Project Approval WDFW No update 45 days February 2024 Submittal following issuance of SEPA determination. Section 9 RHA/Bridge Permit US Coast Guard Complete N/A Complete Advance Approval issued 8/27/21 RHA = Rivers and Harbors Act NOAA = National Oceanic and Atmospheric Administration, National Marine Fisheries Service CWA = Clean Water Act USFWS = U.S. Fish and Wildlife Service CE = Categorical Exclusion WSDOT = Washington Department of Transportation DAHP = Washington Department of Archaeology and Historic Preservation ESA = Endangered Species Act DNR = Washington Department of Natural Resources WDFW = Washington Department of Fish and Wildlife Change log: 3/28/2023 – Initial preparation of summary table. 1 7 7 ID T a s k N a m e Du r a t i o n S t a r t F i n i s h 1 Pr o j e c t I n i t i a t i o n w i t h C o u n t y 45 d a y s Mo n 1 / 3 / 2 2 Fr i 3 / 4 / 2 2 2 No t i c e o f A w a r d 1 d a y Mo n 1 / 3 / 2 2 Mo n 1 / 3 / 2 2 3 De v e l o p S O W a n d N e g o t i a t e C o n t r a c t 10 d a y s Tu e 1 / 4 / 2 2 Mo n 1 / 1 7 / 2 2 4 Ci t y C o u n c i l A p p r o v a l & N o t i c e - t o - P r o c e e d 20 d a y s Tu e 1 / 1 8 / 2 2 Mo n 2 / 1 4 / 2 2 5 Ki c k - o f f M e e t i n g - E x e c u t i o n P l a n 5 d a y s Tu e 2 / 1 5 / 2 2 Mo n 2 / 2 1 / 2 2 6 Ga t h e r E x i s t i n g I n f o r m a t i o n 9 d a y s Tu e 2 / 2 2 / 2 2 Fr i 3 / 4 / 2 2 7 Su r v e y i n g a n d M a p p i n g 40 d a y s Mo n 3 / 7 / 2 2 Fr i 4 / 2 9 / 2 2 8 Ob t a i n D e e d s & P r e p a r e R e s e a r c h 10 d a y s Mo n 3 / 7 / 2 2 Fr i 3 / 1 8 / 2 2 9 Pe r f o r m F i e l d S u r v e y 15 d a y s Mo n 3 / 2 1 / 2 2 Fr i 4 / 8 / 2 2 10 Pr o c e s s , I n t e g r a t e , a n d Pr e p a r e T o p o g r a p h i c M a p 15 d a y s Mo n 4 / 1 1 / 2 2 Fr i 4 / 2 9 / 2 2 11 Ge o t e c h n i c a l I n v e s t i g a t i o n s 34 0 d a y s Mo n 3 / 7 / 2 2 Fr i 6 / 2 3 / 2 3 12 Fi e l d I n v e s t i g a t i o n s 10 d a y s Mo n 3 / 7 / 2 2 Fr i 3 / 1 8 / 2 2 13 Pr e p a r e & S u b m i t D r a f t G e o t e c h n i c a l R e p o r t 30 d a y s Mo n 3 / 2 1 / 2 2 Fr i 4 / 2 9 / 2 2 14 Pr e p a r e & S u b m i t F i n a l G e o t e c h n i c a l R e p o r t 30 0 d a y s Mo n 5 / 2 / 2 2 Fr i 6 / 2 3 / 2 3 15 En v i r o n m e n t a l I n v e s t i g a t i o n s & P e r m i t t i n g 69 0 d a y s Mo n 3 / 7 / 2 2 Fr i 1 0 / 2 5 / 2 4 16 Fi e l d I n v e s t i g a t i o n s 30 d a y s Mo n 3 / 7 / 2 2 Fr i 4 / 1 5 / 2 2 17 Pr e p a r e P r e l i m i n a r y N E P A C E F o r m 97 d a y s Mo n 9 / 1 9 / 2 2 Tu e 1 / 3 1 / 2 3 18 Pr e p a r e S E P A C h e c k l i s t & S u b m i t 32 6 d a y s Mo n 9 / 1 9 / 2 2 Mo n 1 2 / 1 8 / 2 3 19 Pr e p a r e D r a f t C r i t i c a l A r e a s R e p o r t & M i t i g a t i o n P l a n & S u b m i t 11 7 d a y s Mo n 9 / 1 9 / 2 2 Tu e 2 / 2 8 / 2 3 20 Pr e p a r e J A R P A f o r H P A & S u b m i t 20 6 d a y s Mo n 9 / 1 9 / 2 2 Mo n 7 / 3 / 2 3 21 Pr e p a r e F i n a l N E P A C E F o r m & S u b m i t 45 3 d a y s We d 2 / 1 / 2 3 Fr i 1 0 / 2 5 / 2 4 22 Fi n a l i z e C r i t i c a l A r e a s R e p o r t & M i t i g a t i o n P l a n & S u b m i t 15 3 d a y s We d 3 / 1 / 2 3 Fr i 9 / 2 9 / 2 3 23 Re v i e w o f F i n a l P a r k R e s t o r a t i o n D r a w i n g s a n d C o s t E s t i m a t e 83 d a y s Fr i 1 2 / 1 / 2 3 Tu e 3 / 2 6 / 2 4 24 TS & L a n d A l t e r n a t i v e D e s i g n S t u d y 10 0 d a y s Mo n 5 / 2 / 2 2 Fr i 9 / 1 6 / 2 2 25 De v e l o p m e n t o f A l t e r n a t i v e s 29 d a y s Mo n 5 / 2 / 2 2 Th u 6 / 9 / 2 2 26 St r u c t u r a l D e s i g n 15 d a y s Fr i 6 / 1 0 / 2 2 Th u 6 / 3 0 / 2 2 27 Ci v i l , R o a d w a y , a n d D r a i n a g e D e s i g n 15 d a y s Fr i 6 / 1 0 / 2 2 Th u 6 / 3 0 / 2 2 28 Re v i e w M e e t i n g w i t h C i t y 0 d a y s Fr i 6 / 1 0 / 2 2 Fr i 6 / 1 0 / 2 2 29 Co n s t r u c t a b i l i t y & C o s t E s t i m a t e 5 d a y s Fr i 7 / 1 / 2 2 Th u 7 / 7 / 2 2 30 QA / Q C 6 d a y s Fr i 7 / 8 / 2 2 Fr i 7 / 1 5 / 2 2 31 Pr e p a r e & S u b m i t D r a f t R e p o r t 7 d a y s Mo n 7 / 1 8 / 2 2 Tu e 7 / 2 6 / 2 2 32 Ci t y R e v i e w o f S u b m i t t a l 7 d a y s We d 7 / 2 7 / 2 2 Th u 8 / 4 / 2 2 33 Pr e p a r e F i n a l R e p o r t 5 d a y s We d 8 / 2 4 / 2 2 Tu e 8 / 3 0 / 2 2 6/ 1 0 De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l A ug Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l A ug Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l A ug Se p Oc t No v De c Ja n Fe b M 0 21 Qt r 1 , 2 0 2 2 Qt r 2 , 2 0 2 2 Qt r 3 , 2 0 2 2 Qt r 4 , 2 0 2 2 Qt r 1 , 2 0 2 3 Qt r 2 , 2 0 2 3 Qt r 3 , 2 0 2 3 Qt r 4 , 2 0 2 3 Qt r 1 , 2 0 2 4 Qt r 2 , 2 0 2 4 Qt r 3 , 2 0 2 4 Qt r 4 , 2 0 2 4 Qt r 1 , 2 0 Ta s k Sp l i t Mi l e s t o n e Su m m a r y Pr o j e c t S u m m a r y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e In a c t i v e M i l e s t o n e In a c t i v e S u m m a r y Ma n u a l T a s k Du r a t i o n - o n l y Ma n u a l S u m m a r y R o l l u p Ma n u a l S u m m a r y St a r t - o n l y Fi n i s h - o n l y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e Pr o g r e s s De a d l i n e Pr o j e c t : 4 2 n d A v e S B r i d g e R e p l a c e m e n t P r o j e c t Da t e : We d 1 / 1 8 / 2 3 178 ID T a s k N a m e Du r a t i o n S t a r t F i n i s h 34 QA / Q C 10 d a y s We d 8 / 3 1 / 2 2 Tu e 9 / 1 3 / 2 2 35 Su b m i t F i n a l R e p o r t 3 d a y s We d 9 / 1 4 / 2 2 Fr i 9 / 1 6 / 2 2 36 Pl a n s , S p e c i f i c a t i o n s , a n d E s t i m a t e 57 9 d a y s Fr i 9 / 1 6 / 2 2 We d 1 2 / 4 / 2 4 37 30 % P S & E D o c u m e n t s 11 4 d a y s Fr i 9 / 1 6 / 2 2 We d 2 / 2 2 / 2 3 38 St r u c t u r a l D e s i g n 91 d a y s Fr i 9 / 1 6 / 2 2 Fr i 1 / 2 0 / 2 3 39 Ci v i l , R o a d w a y , a n d D r a i n a g e D e s i g n 91 d a y s Fr i 9 / 1 6 / 2 2 Fr i 1 / 2 0 / 2 3 40 QA / Q C - C o n s t r u c t a b i l i t y R e v i e w - C o s t E s t i m a t i o n 5 d a y s Mo n 1 / 2 3 / 2 3 Fr i 1 / 2 7 / 2 3 41 Pr e p a r e 3 0 % P S & E P a c k a g e & S u b m i t 2 d a y s Tu e 1 / 3 1 / 2 3 We d 2 / 1 / 2 3 42 Ci t y R e v i e w o f S u b m i t t a l 15 d a y s Th u 2 / 2 / 2 3 We d 2 / 2 2 / 2 3 43 60 % P S & E D o c u m e n t s 65 d a y s Th u 2 / 2 3 / 2 3 We d 5 / 2 4 / 2 3 44 St r u c t u r a l D e s i g n 30 d a y s Th u 2 / 2 3 / 2 3 We d 4 / 5 / 2 3 45 Ci v i l , R o a d w a y , a n d D r a i n a g e D e s i g n 30 d a y s Th u 2 / 2 3 / 2 3 We d 4 / 5 / 2 3 46 QA / Q C - C o n s t r u c t a b i l i t y R e v i e w - C o s t E s t i m a t i o n 10 d a y s Th u 4 / 6 / 2 3 We d 4 / 1 9 / 2 3 47 Pr e p a r e 6 0 % P S & E P a c k a g e & S u b m i t 10 d a y s Th u 4 / 2 0 / 2 3 We d 5 / 3 / 2 3 48 Ci t y R e v i e w o f S u b m i t t a l 15 d a y s Th u 5 / 4 / 2 3 We d 5 / 2 4 / 2 3 49 90 % P S & E D o c u m e n t s 17 1 d a y s Th u 5 / 2 5 / 2 3 Th u 1 / 1 8 / 2 4 50 St r u c t u r a l D e s i g n 13 6 d a y s Th u 5 / 2 5 / 2 3 Th u 1 1 / 3 0 / 2 3 51 Ci v i l , R o a d w a y , a n d D r a i n a g e D e s i g n 13 6 d a y s Th u 5 / 2 5 / 2 3 Th u 1 1 / 3 0 / 2 3 52 QA / Q C - C o n s t r u c t a b i l i t y R e v i e w - C o s t E s t i m a t i o n 10 d a y s Fr i 1 2 / 1 / 2 3 Th u 1 2 / 1 4 / 2 3 53 Pr e p a r e 9 0 % P S & E P a c k a g e & S u b m i t 10 d a y s Fr i 1 2 / 1 5 / 2 3 Th u 1 2 / 2 8 / 2 3 54 Ci t y R e v i e w o f S u b m i t t a l 15 d a y s Fr i 1 2 / 2 9 / 2 3 Th u 1 / 1 8 / 2 4 55 10 0 % P S & E D o c u m e n t s a n d W S D O T R e v i e w 17 3 d a y s Fr i 1 / 1 9 / 2 4 Tu e 9 / 1 7 / 2 4 56 St r u c t u r a l D e s i g n 11 7 d a y s Fr i 1 / 1 9 / 2 4 Mo n 7 / 1 / 2 4 57 Ci v i l , R o a d w a y , a n d D r a i n a g e D e s i g n 15 d a y s Fr i 1 / 1 9 / 2 4 Th u 2 / 8 / 2 4 58 QA / Q C - C o n s t r u c t a b i l i t y R e v i e w - C o s t E s t i m a t i o n 5 d a y s Tu e 7 / 2 / 2 4 Mo n 7 / 8 / 2 4 59 Pr e p a r e 1 0 0 % P S & E P a c k a g e & S u b m i t 8 d a y s Tu e 7 / 9 / 2 4 Th u 7 / 1 8 / 2 4 60 Ci t y & W S D O T R e v i e w o f S u b m i t t a l 43 d a y s Fr i 7 / 1 9 / 2 4 Tu e 9 / 1 7 / 2 4 61 Ad R e a d y P S & E D o c u m e n t s 56 d a y s We d 9 / 1 8 / 2 4 We d 1 2 / 4 / 2 4 62 St r u c t u r a l D e s i g n 49 d a y s We d 9 / 1 8 / 2 4 Mo n 1 1 / 2 5 / 2 4 63 Ci v i l , R o a d w a y , a n d D r a i n a g e D e s i g n 49 d a y s We d 9 / 1 8 / 2 4 Mo n 1 1 / 2 5 / 2 4 64 QA / Q C - C o n s t r u c t a b i l i t y R e v i e w - C o s t E s t i m a t i o n 3 d a y s Tu e 1 1 / 2 6 / 2 4 Th u 1 1 / 2 8 / 2 4 65 Pr e p a r e A d R e a d y P S & E P a c k a g e & S u b m i t 4 d a y s Fr i 1 1 / 2 9 / 2 4 We d 1 2 / 4 / 2 4 66 A d R e a d y P S & E B i d R e a d y P a c k a g e S u b m i t t a l 0 d a y s We d 1 2 / 4 / 2 4 We d 1 2 / 4 / 2 4 12 / 4 De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l A ug Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l A ug Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l A ug Se p Oc t No v De c Ja n Fe b M 0 21 Qt r 1 , 2 0 2 2 Qt r 2 , 2 0 2 2 Qt r 3 , 2 0 2 2 Qt r 4 , 2 0 2 2 Qt r 1 , 2 0 2 3 Qt r 2 , 2 0 2 3 Qt r 3 , 2 0 2 3 Qt r 4 , 2 0 2 3 Qt r 1 , 2 0 2 4 Qt r 2 , 2 0 2 4 Qt r 3 , 2 0 2 4 Qt r 4 , 2 0 2 4 Qt r 1 , 2 0 Ta s k Sp l i t Mi l e s t o n e Su m m a r y Pr o j e c t S u m m a r y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e In a c t i v e M i l e s t o n e In a c t i v e S u m m a r y Ma n u a l T a s k Du r a t i o n - o n l y Ma n u a l S u m m a r y R o l l u p Ma n u a l S u m m a r y St a r t - o n l y Fi n i s h - o n l y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e Pr o g r e s s De a d l i n e Pr o j e c t : 4 2 n d A v e S B r i d g e R e p l a c e m e n t P r o j e c t Da t e : We d 1 / 1 8 / 2 3 179 180 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May 15, 2023 5:30 p.m. – Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Laurel Humphrey Adam Cox, Josh Hartley, Seong Kim, Adib Altallal Chair Sharp called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.Construction Award: S. 152nd St Watermain Replacement & Extension Project Staff is seeking Council approval to award a bid to HCON Incorporated in the amount of $1,389,800.88 for construction of the project. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Consent Agenda. B.Foster Point Bridge Rail Repair/Replacement Staff is seeking Council approval of a scope of work and cost to repair the Foster 56th Ave S. Bridge rail which was damaged in the 1/9/23 wind storm. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Consent Agenda. C.42nd Avenue South Bridge Replacement Project Staff briefed the Committee on the status of the bridge replacement, which is currently at 60% design and expected to go to bid in Q1 2025. Committee Recommendation Discussion only. Forward to May 22, 2023 Committee of the Whole. Miscellaneous Councilmember Kruller noted concerns with vehicle speeding at S. 144th St. and Macadam Ave S. The meeting adjourned at 6:19 p.m. TS Committee Chair Approval Minutes by LH 181 182 ITEM INFORMATION STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 05/22/23 AGENDA ITEM TITLE S 152nd St Watermain Replacement & Extension Project Construction Bid Award CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 05/22/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY A call for bids was advertised for the S 152nd St Watermain Replacement & Extension Project on April 17, and April 24, 2023. Seven bids were opened on May 2, 2023, and the confirmed lowest bidder was HCON Incorporated with a bid of $1,389,700.88. Council is being asked to approve the construction award with HCON Incorporated in the amount of $1,389,700.88 for the S 152nd St Watermain Replacement & Extension Project. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 05/15/23 COMMITTEE CHAIR: TOSH SHARP RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,389,700.88 $1,750,000.00 $0.00 Fund Source: Comments: CIP Pg. 55 MTG. DATE RECORD OF COUNCIL ACTION 05/22/23 MTG. DATE ATTACHMENTS 05/22/23 Informational Memorandum dated 05/12/23 2023 CIP, Page 55 HCON Construction Contract Bid Tabulation Minutes from Transportation and Infrastructure Committee meeting of 05/15/23 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 05/22/23 JR Spec 2.B. 183 184 INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: May 12, 2023 SUBJECT: S 152nd St Watermain Replacement & Extension Project Project No. 91640103 Construction Bid Award ISSUE Approve construction bid award with HCON Incorporated for the S 152nd St Watermain Replacement & Extension Project. BACKGROUND In 2022, the City contracted with BHC Consultants as the design consultant for the S 152nd St Watermain Replacement & Extension Project under Contract No. 22-007. This project is part of the larger watermain improvements in the Tukwila Hill area identified in the Comprehensive Plan, which included Macadam Rd Watermain Replacement and will include S 149th St & S 150th St Watermain Replacements in 2024. DISCUSSION A call for bids was advertised for the S 152nd St Watermain Replacement & Extension Project on April 17, and April 24, 2023. Seven bids were opened on May 2, 2023, and the confirmed lowest bidder was HCON Incorporated with a bid of $1,389,700.88. The engineer’s estimate was $1,350,475.06. FINANCIAL IMPACT Construction costs associated with the S 152nd St Watermain Replacement & Extension Project will be 100% funded by the water enterprise fund. City staff will address construction management (CM) in- house in order compensate for the potential increase in construction costs. Cost Estimate Construction and CM Budget Contract $1,389,700.88 Contingency – 15% $208,455.13 Total $1,598,156.01 $1,750,000.00 RECOMMENDATION Council is being asked to approve the construction award with HCON Incorporated in the amount of $1,389,700.88 (plus contingency) for the S 152nd St Watermain Replacement & Extension Project and consider this item on the Consent Agenda at the May 22, 2023 Special Meeting. Attachments: 2023 CIP, Page 55 HCON Construction Contract Bid Tabulation 185 186 5555 187 188 1 8 9 1 9 0 1 9 1 1 9 2 1 9 3 1 9 4 1 9 5 1 9 6 1 9 7 1 9 8 1 9 9 2 0 0 2 0 1 2 0 2 2 0 3 2 0 4 2 0 5 2 0 6 2 0 7 2 0 8 2 0 9 2 1 0 2 1 1 2 1 2 2 1 3 2 1 4 2 1 5 2 1 6 2 1 7 2 1 8 2 1 9 2 2 0 2 2 1 2 2 2 2 2 3 2 2 4 City of Tukwila Low bidder Error Item No. Spec. Item Description Quantity Unit Unit Price Total Amount Quantity Unit Unit Price Total Amount Quantity Unit Unit Price Total Amount Quantity Unit Unit Price Total Amount Quantity Unit Unit Price Total Amount Quantity Unit Unit Price Total Amount Quantity Unit Unit Price Total Amount Quantity Unit Unit Price Total Amount A1 1-09.14 Mobilization & Demobilization 1 LS 59,000$ 59,000$ 1 LS 100,000$ 100,000$ 1 LS 100,000$ 100,000$ 1 LS 116,000$ 116,000$ 1 LS 165,773$ 165,773$ 1 LS 150,000$ 150,000$ 1 LS 119,845.20$ 119,845.20$ 1 LS 80,000$ 80,000$ A2 1-09.14 Unexpected Site Changes 1 FA 55,000$ 55,000$ 1 FA 55,000$ 55,000$ 1 FA 55,000$ 55,000$ 1 FA 55,000$ 55,000$ 1 FA 55,000$ 55,000$ 1 FA 55,000$ 55,000$ 1 FA 55,000.00$ 55,000.00$ 1 FA 55,000$ 55,000$ A3 1-09.14 Construction Surveying and Staking 1 LS 7,000$ 7,000$ 1 LS 8,500$ 8,500$ 1 LS 7,500$ 7,500$ 1 LS 10,000$ 10,000$ 1 LS 4,400$ 4,400$ 1 LS 5,350$ 5,350$ 1 LS 14,300.00$ 14,300.00$ 1 LS 15,000$ 15,000$ A4 1-09.14 Arborist*32 HR 120$ 3,840$ 32 HR 70$ 2,240$ 32 HR 250$ 8,000$ 32 HR 50$ 1,600$ 32 HR 150$ 4,800$ 32 HR 160$ 5,120$ 32 HR 230.00$ 7,360.00$ 32 HR 140$ 4,480$ A5 1-09.14 Potholing To Locate Utilities Not Shown on Plans*50 EA 350$ 17,500$ 50 EA 400$ 20,000$ 50 EA 1,000$ 50,000$ 50 EA 10$ 500$ 50 EA 575$ 28,750$ 50 EA 220.05$ 11,003$ 50 EA 425.01$ 21,250.50$ 50 EA 800$ 40,000$ A6 1-09.14 Project Temporary Traffic Control 1 LS 53,000$ 53,000$ 1 LS 75,000$ 75,000$ 1 LS 60,000$ 60,000$ 1 LS 40,000$ 40,000$ 1 LS 117,000$ 117,000$ 1 LS 100,000$ 100,000$ 1 LS 121,448.81$ 121,448.81$ 1 LS 60,000$ 60,000$ A7 1-09.14 Tree Removal for Water Main, with Stump Grinding 1 EA 2,500$ 2,500$ 1 EA 9,000$ 9,000$ 1 EA 3,000$ 3,000$ 1 EA 1,500$ 1,500$ 1 EA 2,300$ 2,300$ 1 EA 2,675$ 2,675$ 1 EA 3,850.00$ 3,850.00$ 1 EA 4,500$ 4,500$ A8 1-09.14 Tree Removal for Commercial Meter, with Stump Grinding*1 EA 2,500$ 2,500$ 1 EA 9,000$ 9,000$ 1 EA 3,000$ 3,000$ 1 EA 1,500$ 1,500$ 1 EA 2,300$ 2,300$ 1 EA 2,675$ 2,675$ 1 EA 3,850.00$ 3,850.00$ 1 EA 4,500$ 4,500$ A9 1-09.14 Hydroexcavation/Vactor*60 LF 115$ 6,900$ 60 LF 115$ 6,900$ 60 LF 35$ 2,100$ 60 LF 70$ 4,200$ 60 LF 185$ 11,100$ 60 LF 250$ 15,000$ 60 LF 128.75$ 7,725.00$ 60 LF 80$ 4,800$ A10 1-09.14 Trench Safety 1 LS 6,000$ 6,000$ 1 LS 3,500$ 3,500$ 1 LS 20,000$ 20,000$ 1 LS 10,000$ 10,000$ 1 LS 700$ 700$ 1 LS 5,000$ 5,000$ 1 LS 1,725.00$ 1,725.00$ 1 LS 20,000$ 20,000$ A11 1-09.14 Controlled Density Fill*30 CY 150$ 4,500$ 30 CY 350$ 10,500$ 30 CY 175$ 5,250$ 30 CY 160$ 4,800$ 30 CY 320$ 9,600$ 30 CY 343$ 10,290$ 30 CY 235.27$ 7,058.10$ 30 CY 300$ 9,000$ A12 1-09.14 Crushed Surfacing 1,600 TN 41$ 65,600$ 1,600 TN 25$ 40,000$ 1,600 TN 45$ 72,000$ 1,600 TN 32$ 51,200$ 1,600 TN 53$ 84,800$ 1,600 TN 33$ 52,800$ 1,600 TN 49.56$ 79,296.00$ 1,600 TN 70$ 112,000$ A13 1-09.14 Extra Trench Excavation*10 CY 75$ 750$ 10 CY 1$ 10$ 10 CY 25$ 250$ 10 CY 60$ 600$ 10 CY 52$ 520$ 10 CY 87.51$ 875$ 10 CY 169.83$ 1,698.30$ 10 CY 200$ 2,000$ A14 1-09.14 Hot Mix Asphalt Patch 460 TN 250$ 115,000$ 460 TN 190$ 87,400$ 460 TN 200$ 92,000$ 460 TN 180$ 82,800$ 460 TN 236$ 108,560$ 460 TN 208$ 95,680$ 460 TN 215.53$ 99,143.80$ 460 TN 1$ 460$ A15 1-09.14 Hot Mix Asphalt Overlay 53 TN 220$ 11,660$ 53 TN 125$ 6,625$ 53 TN 135$ 7,155$ 53 TN 140$ 7,420$ 53 TN 135$ 7,155$ 53 TN 131$ 6,943$ 53 TN 190.40$ 10,091.20$ 53 TN 400$ 21,200$ A16 1-09.14 Asphalt Planing 455 SY 7$ 3,185$ 455 SY 10$ 4,550$ 455 SY 10$ 4,550$ 455 SY 7$ 3,185$ 455 SY 6$ 2,730$ 455 SY 17$ 7,735$ 455 SY 8.68$ 3,949.40$ 455 SY 15$ 6,825$ A17 1-09.14 6-in. Diam. Class 52 D.I. Pipe & Fittings, Restrained Joint 33 LF 110$ 3,630$ 33 LF 140$ 4,620$ 33 LF 170$ 5,610$ 33 LF 225$ 7,425$ 33 LF 206$ 6,798$ 33 LF 160$ 5,280$ 33 LF 151.17$ 4,988.61$ 33 LF 110$ 3,630$ A18 1-09.14 8-in. Diam. Class 52 D.I. Pipe & Fittings, Restrained Joint 81 LF 125$ 10,125$ 81 LF 170$ 13,770$ 81 LF 170$ 13,770$ 81 LF 235$ 19,035$ 81 LF 190$ 15,390$ 81 LF 181$ 14,661$ 81 LF 194.15$ 15,726.15$ 81 LF 120$ 9,720$ A19 1-09.14 12-in. Diam. Class 52 D.I. Pipe & Fittings, Restrained Joint 1,723 LF 155$ 267,065$ 1,723 LF 155$ 267,065$ 1,723 LF 170$ 292,910$ 1,723 LF 220$ 379,060$ 1,723 LF 131$ 225,713$ 1,723 LF 169$ 291,187$ 1,723 LF 194.22$ 334,641.06$ 1,723 LF 180$ 310,140$ A20 1-09.14 Additional Ductile Iron Fittings, Restrained Joint*1,400 LB 4$ 5,600$ 1,400 LB 3$ 4,200$ 1,400 LB 5$ 7,000$ 1,400 LB 0.1$ 140$ 1,400 LB 6$ 8,400$ 1,400 LB 15$ 21,000$ 1,400 LB 2.04$ 2,856.00$ 1,400 LB 5$ 7,000$ A21 1-09.14 1-In. Combination Air Release/Air Vacuum Assembly*2 EA 3,500$ 7,000$ 2 EA 5,000$ 10,000$ 2 EA 8,500$ 17,000$ 2 EA 5,000$ 10,000$ 2 EA 3,750$ 7,500$ 2 EA 5,631.23$ 11,262$ 2 EA 8,167.15$ 16,334.30$ 2 EA 7,000$ 14,000$ A22 1-09.14 Connection to Existing Water Main 5 EA 4,000$ 20,000$ 5 EA 4,600$ 23,000$ 5 EA 8,500$ 42,500$ 5 EA 6,000$ 30,000$ 5 EA 3,500$ 17,500$ 5 EA 4,500$ 22,500$ 5 EA 5,590.08$ 27,950.40$ 5 EA 10,000$ 50,000$ A23 1-09.14 6-in. Gate Valve 1 EA 1,900$ 1,900$ 1 EA 1,500$ 1,500$ 1 EA 1,400$ 1,400$ 1 EA 1,900$ 1,900$ 1 EA 2,100$ 2,100$ 1 EA 2,442$ 2,442$ 1 EA 1,726.52$ 1,726.52$ 1 EA 1,500$ 1,500$ A24 1-09.14 8-in. Gate Valve 6 EA 2,500$ 15,000$ 6 EA 2,100$ 12,600$ 6 EA 2,000$ 12,000$ 6 EA 2,600$ 15,600$ 6 EA 2,800$ 16,800$ 6 EA 3,000$ 18,000$ 6 EA 2,401.00$ 14,406.00$ 6 EA 2,000$ 12,000$ A25 1-09.14 12-in. Gate Valve 12 EA 3,250$ 39,000$ 12 EA 3,750$ 45,000$ 12 EA 3,500$ 42,000$ 12 EA 4,500$ 54,000$ 12 EA 4,625$ 55,500$ 12 EA 5,117$ 61,404$ 12 EA 4,283.83$ 51,405.96$ 12 EA 3,500$ 42,000$ A26 1-09.14 8-in. Tapping Tee and Valve 1 EA 8,500$ 8,500$ 1 EA 12,500$ 12,500$ 1 EA 15,000$ 15,000$ 1 EA 12,000$ 12,000$ 1 EA 9,865$ 9,865$ 1 EA 8,565.63$ 8,566$ 1 EA 7,452.00$ 7,452.00$ 1 EA 7,000$ 7,000$ A27 1-09.14 400/360 Check Valve Assembly, Including Vault 1 LS 26,000$ 26,000$ 1 LS 50,100$ 50,100$ 1 LS 65,000$ 65,000$ 1 LS 80,000$ 80,000$ 1 LS 65,000$ 65,000$ 1 LS 63,293$ 63,293$ 1 LS 61,375.81$ 61,375.81$ 1 LS 80,000$ 80,000$ A28 1-09.14 Fire Hydrant Assembly 7 EA 7,000$ 49,000$ 7 EA 9,100$ 63,700$ 7 EA 8,500$ 59,500$ 7 EA 11,000$ 77,000$ 7 EA 8,500$ 59,500$ 7 EA 9,926.04$ 69,482$ 7 EA 10,092.91$ 70,650.37$ 7 EA 11,000$ 77,000$ A29 1-09.14 1-In. Water Service 1 EA 2,300$ 2,300$ 1 EA 4,000$ 4,000$ 1 EA 1,750$ 1,750$ 1 EA 4,200$ 4,200$ 1 EA 2,715$ 2,715$ 1 EA 3,704.52$ 3,705$ 1 EA 2,950.81$ 2,950.81$ 1 EA 3,500$ 3,500$ A30 1-09.14 1.5-In. Water Service 5 EA 3,500$ 17,500$ 5 EA 6,000$ 30,000$ 5 EA 3,750$ 18,750$ 5 EA 8,000$ 40,000$ 5 EA 4,765$ 23,825$ 5 EA 6,191.95$ 30,960$ 5 EA 5,042.27$ 25,211.35$ 5 EA 4,000$ 20,000$ A31 1-09.14 2-In. Water Service 2 EA 4,500$ 9,000$ 2 EA 6,500$ 13,000$ 2 EA 3,750$ 7,500$ 2 EA 8,500$ 17,000$ 2 EA 5,595$ 11,190$ 2 EA 6,347.00$ 12,694$ 2 EA 6,128.74$ 12,257.48$ 2 EA 8,000$ 16,000$ A32 1-09.14 3-In. Water Service 1 EA 7,500$ 7,500$ 1 EA 15,000$ 15,000$ 1 EA 15,000$ 15,000$ 1 EA 28,000$ 28,000$ 1 EA 17,640$ 17,640$ 1 EA 12,257.73$ 12,258$ 1 EA 15,507.16$ 15,507.16$ 1 EA 20,000$ 20,000$ A33 1-09.14 Erosion and Water Pollution Control 1 LS 15,000$ 15,000$ 1 LS 6,500$ 6,500$ 1 LS 3,000$ 3,000$ 1 LS 15,000$ 15,000$ 1 LS 23,500$ 23,500$ 1 LS 10,000.00$ 10,000$ 1 LS 15,765.44$ 15,765.44$ 1 LS 14,000$ 14,000$ A34 1-09.14 Restoration and Cleanup 1 LS 17,000$ 17,000$ 1 LS 17,000$ 17,000$ 1 LS 20,000$ 20,000$ 1 LS 16,000$ 16,000$ 1 LS 25,000$ 25,000$ 1 LS 20,000.00$ 20,000$ 1 LS 22,741.11$ 22,741.11$ 1 LS 40,000$ 40,000$ A35 1-09.14 Remove and Replace Concrete Sidewalk and Driveway 60 SY 225$ 13,500$ 60 SY 95$ 5,700$ 60 SY 275$ 16,500$ 60 SY 140$ 8,400$ 60 SY 218$ 13,080$ 60 SY 167.76$ 10,066$ 60 SY 186.51$ 11,190.60$ 60 SY 300$ 18,000$ A36 1-09.14 Remove and Replace Concrete Curb and Gutter 200 LF 55$ 11,000$ 200 LF 52$ 10,400$ 200 LF 55$ 11,000$ 200 LF 50$ 10,000$ 200 LF 60$ 12,000$ 200 LF 94.58$ 18,916$ 200 LF 53.50$ 10,700.00$ 200 LF 75$ 15,000$ A37 1-09.14 Removal of Structures and Obstructions 1 LS 20,000$ 20,000$ 1 LS 28,000$ 28,000$ 1 LS 10,000$ 10,000$ 1 LS 25,000$ 25,000$ 1 LS 15,000$ 15,000$ 1 LS 40,000$ 40,000$ 1 LS 48,706.80$ 48,706.80$ 1 LS 2,500$ 2,500$ Subtotal A 979,555.00$ Subtotal A 1,075,880.00$ Subtotal A 1,166,995.00$ Subtotal A 1,240,065.00$ Subtotal A 1,239,504.00$ Subtotal A 1,273,820.94$ Subtotal A 1,332,135.24$ Subtotal A 1,202,755.00$ 98,935.06$ 108,663.88$ 117,866.50$ 125,246.57$ 125,189.90$ 128,655.91$ 134,545.66$ 121,478.26$ Total A 1,078,490.06$ Total A 1,184,543.88$ Total A 1,284,861.50$ Total A 1,365,311.57$ Total A 1,364,693.90$ Total A 1,402,476.85$ Total A 1,466,680.90$ Total A 1,324,233.26$ B1 1-09.14 Construction Surveying and Staking 1 LS 5,000$ 5,000$ 1 LS 11,000$ 11,000$ 1 LS 3,250$ 3,250$ 1 LS 5,000$ 5,000$ 1 LS 4,000$ 4,000$ 1 LS 5,350.00$ 5,350$ 1 LS 13,200.00$ 13,200.00$ 1 LS 5,000$ 5,000$ B2 1-09.14 Removal of Structures and Obstructions 1 LS 7,500$ 7,500$ 1 LS 15,600$ 15,600$ 1 LS 5,000$ 5,000$ 1 LS 35,000$ 35,000$ 1 LS 47,500$ 47,500$ 1 LS 3,078.39$ 3,078$ 1 LS 7,740.80$ 7,740.80$ 1 LS 7,500$ 7,500$ B3 1-09.14 Roadway Excavation Incl. Haul*110 CY 150$ 16,500$ 110 CY 50$ 5,500$ 110 CY 85$ 9,350$ 110 CY 40$ 4,400$ 110 CY 58$ 6,380$ 110 CY 72.45$ 7,970$ 110 CY 53.74$ 5,911.40$ 110 CY 150$ 16,500$ B4 1-09.14 Crushed Surfacing 60 TN 41$ 2,460$ 60 TN 38$ 2,280$ 60 TN 45$ 2,700$ 60 TN 32$ 1,920$ 60 TN 57$ 3,420$ 60 TN 33.70$ 2,022$ 60 TN 55.99$ 3,359.40$ 60 TN 41$ 2,460$ B5 1-09.14 Hot Mix Asphalt Patch 60 TN 250$ 15,000$ 60 TN 255$ 15,300$ 60 TN 200$ 12,000$ 60 TN 200$ 12,000$ 60 TN 221$ 13,260$ 60 TN 208.00$ 12,480$ 60 TN 190.40$ 11,424.00$ 60 TN 250$ 15,000$ B6 1-09.14 Hot Mix Asphalt Overlay 550 TN 220$ 121,000$ 550 TN 135$ 74,250$ 550 TN 135$ 74,250$ 550 TN 140$ 77,000$ 550 TN 135$ 74,250$ 550 TN 131.00$ 72,050$ 550 TN 190.40$ 104,720.00$ 550 TN 220$ 121,000$ B7 1-09.14 Asphalt Planing 4,310 SY 7$ 30,170$ 4,310 SY 8$ 34,480$ 4,310 SY 10$ 43,100$ 4,310 SY 6$ 26,722$ 4,310 SY 6$ 25,860$ 4,310 SY 3.00$ 12,930$ 4,310 SY 9.54$ 41,117.40$ 4,310 SY 7$ 30,170$ B8 1-09.14 Cement Conc. Traffic Curb and Gutter 227 LF 65$ 14,755$ 227 LF 45$ 10,215$ 227 LF 55$ 12,485$ 227 LF 50$ 11,350$ 227 LF 48$ 10,896$ 227 LF 65.59$ 14,889$ 227 LF 44.38$ 10,074.26$ 227 LF 65$ 14,755$ B9 1-09.14 Cement Conc. Pedestrian Curb 70 LF 50$ 3,500$ 70 LF 38$ 2,660$ 70 LF 50$ 3,500$ 70 LF 40$ 2,800$ 70 LF 50$ 3,500$ 70 LF 54.89$ 3,842$ 70 LF 44.71$ 3,129.70$ 70 LF 50$ 3,500$ B10 1-09.14 Extruded Curb 13 LF 50$ 650$ 13 LF 250$ 3,250$ 13 LF 180$ 2,340$ 13 LF 180$ 2,340$ 13 LF 110$ 1,430$ 13 LF 81.64$ 1,061$ 13 LF 84.00$ 1,092.00$ 13 LF 50$ 650$ B11 1-09.14 Cement Conc. Sidewalk 46 SY 225$ 10,350$ 46 SY 82$ 3,772$ 46 SY 200$ 9,200$ 46 SY 125$ 5,750$ 46 SY 200$ 9,200$ 46 SY 89.66$ 4,124$ 46 SY 178.43$ 8,207.78$ 46 SY 225$ 10,350$ B12 1-09.14 Cement Conc. Curb Ramp Type Parallel A 26 SY 350$ 9,100$ 26 SY 225$ 5,850$ 26 SY 250$ 6,500$ 26 SY 250$ 6,500$ 26 SY 275$ 7,150$ 26 SY 1,174.33$ 30,533$ 26 SY 239.75$ 6,233.50$ 26 SY 350$ 9,100$ B13 1-09.14 Cement Conc. Curb Ramp Type Modified Parallel 20 SY 400$ 8,000$ 20 SY 300$ 6,000$ 20 SY 250$ 5,000$ 20 SY 250$ 5,000$ 20 SY 340$ 6,800$ 20 SY 1,174.33$ 23,487$ 20 SY 280.58$ 5,611.60$ 20 SY 400$ 8,000$ B14 1-09.14 Permanent Signing 1 LS 15,000$ 15,000$ 1 LS 5,500$ 5,500$ 1 LS 6,500$ 6,500$ 1 LS 5,000$ 5,000$ 1 LS 10,000$ 10,000$ 1 LS 4,280.00$ 4,280$ 1 LS 6,664.00$ 6,664.00$ 1 LS 15,000$ 15,000$ B15 1-09.14 Pavement Markings 1 LS 13,000$ 13,000$ 1 LS 9,500$ 9,500$ 1 LS 4,250$ 4,250$ 1 LS 15,000$ 15,000$ 1 LS 2,400$ 2,400$ 1 LS 9,373.20$ 9,373$ 1 LS 4,424.00$ 4,424.00$ 1 LS 13,000$ 13,000$ Subtotal B 271,985.00$ Subtotal B 205,157.00$ Subtotal B 199,425.00$ Subtotal B 215,782.00$ Subtotal B 226,046.00$ Subtotal B 207,469.18$ Subtotal B 232,909.84$ Subtotal B 271,985.00$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171 -$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171-$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171 -$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171 -$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171 -$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171 -$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171 -$ Washington State Sales Tax 0%, Per State Sales Tax – Rule 171 -$ Total B 271,985.00$ Total B 205,157.00$ Total B 199,425.00$ Total B 215,782.00$ Total B 226,046.00$ Total B 207,469.18$ Total B 232,909.84$ Total B 271,985.00$ Total Engineer's Estimate (A+B)1,350,475.06$ Total Engineer's Estimate (A+B)1,389,700.88$ Total Engineer's Estimate (A+B)1,484,286.50$ Total Engineer's Estimate (A+B)1,581,093.57$ Total Engineer's Estimate (A+B)1,590,739.90$ Total Engineer's Estimate (A+B)1,609,946.03$ Total Engineer's Estimate (A+B)1,699,590.74$ Total Engineer's Estimate (A+B)1,596,218.26$ Kar-Vel Construction Washington State Sales Tax 10.1% Laser Underground Washington State Sales Tax 10.1% Northwest Cascade Inc Washington State Sales Tax 10.1% RW Scott Washington State Sales Tax 10.1% Strickland & Sons Washington State Sales Tax 10.1% S. 152nd Water Main Replacement & Extension HCON Incorporated Washington State Sales Tax 10.1% Indepth Excavation Washington State Sales Tax 10.1% Engineer's Estimate Bid Schedule A - Water Improvements Bid Schedule B - Road Improvements Washington State Sales Tax 10.1% 2 2 5 2 2 6 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May 15, 2023 5:30 p.m. – Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Laurel Humphrey Adam Cox, Josh Hartley, Seong Kim, Adib Altallal Chair Sharp called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.Construction Award: S. 152nd St Watermain Replacement & Extension Project Staff is seeking Council approval to award a bid to HCON Incorporated in the amount of $1,389,800.88 for construction of the project. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Consent Agenda. B.Foster Point Bridge Rail Repair/Replacement Staff is seeking Council approval of a scope of work and cost to repair the Foster 56th Ave S. Bridge rail which was damaged in the 1/9/23 wind storm. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Consent Agenda. C.42nd Avenue South Bridge Replacement Project Staff briefed the Committee on the status of the bridge replacement, which is currently at 60% design and expected to go to bid in Q1 2025. Committee Recommendation Discussion only. Forward to May 22, 2023 Committee of the Whole. Miscellaneous Councilmember Kruller noted concerns with vehicle speeding at S. 144th St. and Macadam Ave S. The meeting adjourned at 6:19 p.m. TS Committee Chair Approval Minutes by LH 227 228 ITEM INFORMATION STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 05/22/23 AGENDA ITEM TITLE Foster Point Bridge – Bridge Rail Repair/Replacement New Contract Award CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 05/22/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY A tree located at the northeast side of the Foster Point Bridge broke, resulting in the top of the tree falling across the structure damaging both the east and west bridge rail. Statewide Parking Lot services has teamed up with Ron and Leo’s Welding and provided an estimated cost of $47,755.00 to perform the bridge rail repair. Project costs are within the 2023 Annual Bridge Inspection and Repair budget. Council is being asked to approve the contract with Statewide Parking Lot Services in the amount of $47,755.00. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 05/15/23 COMMITTEE CHAIR: TOSH SHARP RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $47,755.00 $200,000.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/22/23 MTG. DATE ATTACHMENTS 05/22/23 Informational Memorandum dated 05/12/23 2023 Annual Bridge Inspection/Repair CIP Statewide Parking Lot Services Contract_Unsigned with Exhibit B Damage Photos Minutes from Transportation and Infrastructure Committee meeting of 05/15/23 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 05/22/23 JR Spec 2.C. 229 230 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2023 Agenda Items/TIC 05 -15-23/2. Foster 56th Ave S Bridge Rail Repair/Info Memo_Foster Point Bridge Rail Repair_2023 05 12.docx INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adam Cox, Transportation Project Manager CC: Mayor Ekberg DATE: May 12, 2023 SUBJECT: Foster Point Bridge – Bridge Rail Repair/Replacement Project No. 70010402, New Contract Award ISSUE Approve the attached scope of work and cost to repair the Foster 56th Ave S Bridge (TUKxNx06) bridge rail. BACKGROUND On January 9th, 2023, the City experienced a wind storm that knocked over a number of trees throughout the City. A tree located at the northeast side of the Foster Point Bridge broke, resulting in the top of the tree falling across the structure damaging both the east and west bridge rail. It was quickly determined that the tree did not cause any structural damage and the bridge rail performed as designed which allowed Fire and the Public Works Streets Department to remove the downed tree and debris. DISCUSSION Council is being asked to accept the attached scope of work (SOW) and cost estimate to replace the compromised sections of the bridge rail. FISCAL IMPACT Statewide Parking Lot services has teamed up with Ron and Leo’s Welding and provided an estimated cost of $47,755.00 to perform the bridge rail repair. Since the cost of the work is only an estimate, staff recommend including a budget contingency approved in case of minor overruns. The project costs are within the 2023 Annual Bridge Inspection and Repair budget. 2023 Bridge Inspection/Repair Proposed Contract 2023 Repair Budget Foster 56th Ave S Bridge $ 47,755.00 Contingency (20%) 9,551.00 Totals $57,306.00 $200,000.00 RECOMMENDATION Council is being asked to approve the contract with Statewide Parking Lot Services in the amount of $47,755.00 (plus contingency) and consider this item on the Consent Agenda at the May 22, 2023 Special Meeting. Attachment: 2023 Annual Bridge Inspection/Repair CIP Statewide Parking Lot Services Contract_Unsigned Exhibit B – Estimate from Statewide Parking Lot Services Damage Photos 231 232 233 234 CA Revised May 2020 Page 1 of 4 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as “the City,” and Statewide Parking Lot Services, Inc., hereinafter referred to as “the Contractor,” whose principal office is located at 33920 211th Pl Se Auburn, WA 98092. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $47,755.00 . 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing May 23, 2023, and ending December 31, 2023, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. 235 CA Revised May 2020 Page 2 of 4 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor’s liability hereunder shall be only to the extent of the Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor’s maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor’s insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 236 CA Revised May 2020 Page 3 of 4 E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors’ coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor-provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor’s Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City’s intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor’s insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 237 CA Revised May 2020 Page 4 of 4 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney’s Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney’s fees and costs of suit. DATED this ________day of ________________________, 20 ____. ** City signatures to be obtained by City Clerk’s Staff ONLY. ** CITY OF TUKWILA Allan Ekberg, Mayor ATTEST/AUTHENTICATED: Christy O’Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney ** Contractor signature to be obtained by sponsor staff. ** CONTRACTOR: By: Printed Name: Title: Address: 238 Estimate Date 5/3/2023 Estimate # 4094 Name / Address BRIDGE AT FOSTER GOLF COURSE ADAM COX 206-427-6662 13479 56TH AVE S TUKWILA, WA P.O. No.Estimator CJ PLEASE CONTACT US TO APPROVE THIS JOB!Total 33920 211TH PL SE AUBURN, WA 98092 (253) 630-1956 STATEWIDE PARKING LOT SERVICES, INC. OFFICE@STATEWIDEPARKINGLOTS.COM DescriptionQty Rate Total BRIDGE AT FOSTER GOLF COURSE 13479 56TH AVE S TUKWILA, WA MOB/FUEL2 1,200.00 2,400.00 228 LN FT GRIND, CUT AND REMOVE DAMAGED BRIDGE RAILS ON BOTH SIDES OF THE BRIDGE 4,500.00 4,500.00 HAULAWAY AND DUMP FEES FOR BROKEN SCRAP 1,200.00 1,200.00 MATERIALS AND ON-SITE FABRICATION 27,755.00 27,755.00 GRIND AND CLEAN EACH UPRIGHT POST SURFACE FOR WELDING 3-4"x3" GALVANIZED TUBING x 36 LN FT 3-4"x3" GALVANIZED TUBING x 40 LN FT 16 HOURS ON-SITE WELDING ZINC COATED POWDER COAT BRIDGE RAILS OFF-WHITE TO MATCH EXISTING COLOR 3,500.00 3,500.00 HOURS FORKLIFT RENTAL16 150.00 2,400.00 ON-SITE PAINT TOUCH UP AFTER FABRICATION IS DONE 500.00 500.00 TOTAL HOURS FLAGGING INCLUDING SIGNAGE RENTAL (2 DAYS, 2 FLAGGERS AND SIGNAGE) 32 125.00 4,000.00 SIGNAGE RENTALS FOR STAGING THE ROAD 1,500.00 1,500.00 NO PERMITS INCLUDED SALES TAX HAS NOT BEEN ADDED TO THIS ESTIMATE 0.00 0.00 PLEASE VISIT OUR WEBSITE FOR PICTURES OF COMPLETED JOBS, WWW.STATEWIDEPARKINGLOTS.COM 0.00 0.00 0.00 0.00 $47,755.00 Exhibit B 239 240 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2023 Agenda Items/TIC 05 -15-23/2. Foster 56th Ave S Bridge Rail Repair/Foster Point_Photos_Damage.docx 241 242 243 244 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May 15, 2023 5:30 p.m. – Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Laurel Humphrey Adam Cox, Josh Hartley, Seong Kim, Adib Altallal Chair Sharp called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.Construction Award: S. 152nd St Watermain Replacement & Extension Project Staff is seeking Council approval to award a bid to HCON Incorporated in the amount of $1,389,800.88 for construction of the project. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Consent Agenda. B.Foster Point Bridge Rail Repair/Replacement Staff is seeking Council approval of a scope of work and cost to repair the Foster 56th Ave S. Bridge rail which was damaged in the 1/9/23 wind storm. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Consent Agenda. C.42nd Avenue South Bridge Replacement Project Staff briefed the Committee on the status of the bridge replacement, which is currently at 60% design and expected to go to bid in Q1 2025. Committee Recommendation Discussion only. Forward to May 22, 2023 Committee of the Whole. Miscellaneous Councilmember Kruller noted concerns with vehicle speeding at S. 144th St. and Macadam Ave S. The meeting adjourned at 6:19 p.m. TS Committee Chair Approval Minutes by LH 245 246 ITEM INFORMATION STAFF SPONSOR: B.MILES ORIGINAL AGENDA DATE: 5/22/23 AGENDA ITEM TITLE Review of lodging tax funding request from the City of Tukwila to support the PacNW January 2024 soccer tournament. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 5/22/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY At a special meeting in April of 2023 the LTAC reviewed and recommended approval of a lodging tax application from the City of Tukwila to support and sponsor the January, 2024 Pac NW soccer tournament. The Pac NW tournament has been coming to Starfire Sports for a number of years. In 2023 the tournament drew 500 teams from across the western United States, generating 3,759 room nights, with 1,291 of those room nights in Tukwila. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: LTAC: 4/21 PCD: 5/15 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office, Economic Development COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $Not to exeed $28,170 $600,000 $N/A Fund Source: 101 FUND (TOURISM), NO GENERAL FUND DOLLARS WILL BE USED. Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/22/23 MTG. DATE ATTACHMENTS 05/22/23 Informational Memorandum, dated 5/09/23 Lodging Tax Committee Staff Report, PacNW Lodging Tax Application, PacNW Lodging Tax Six Year Financial Plan Minutes from the 5/15 PCD Committee meeting COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 05/22/23 BJM Spec 2.D. 247 248 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: May 9, 2023 SUBJECT: Lodging Tax Funding Requests ISSUE Review of lodging tax funding request from the City of Tukwila to support the PacNW January 2024 soccer tournament. BACKGROUND The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion1. There is currently just over $1 million in lodging tax funds available for use. The City’s Lodging Tax Advisory Committee (LTAC) reviews all requests for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded2. The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Pending Applications 1 RCW 67.28.080 (6) defines “tourism promotion” as “…activities, operations, and expenditures designed to  increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the  purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism  promotion agencies; and funding the marketing of or the operation of special events and festivals designed to  attract tourists.”     2 On August 17, 2016, the Washington State Attorney General’s Office issued an informal opinion regarding  whether a municipality could change the dollar amounts recommended by the local lodging tax advisory  committee.  Specifically, the informal opinion states:     “When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts  different from the local lodging tax advisory committee’s recommended amounts, but only after satisfying the  procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed  change to the advisory committee for review and comment at least forty‐five days before final action on the  proposal.”  249 INFORMATIONAL MEMO Page 2 1. City of Tukwila, Pac NW (not to exceed $28,170) At a special meeting in April of 2023 the LTAC reviewed and recommended approval of a lodging tax application from the City of Tukwila to support and sponsor the January, 2024 Pac NW soccer tournament. The Pac NW tournament has been coming to Starfire Sports for a number of years. In 2023 the tournament drew 500 teams from across the western United States, generating 3,759 room nights, with 1,291 of those room nights in Tukwila. Analysis by Seattle Southside RTA found that the City of Tukwila and Seattle Southside were losing a significant number of room nights to Renton, Seattle, Bellevue, and Auburn. This funding request will provide a room rebate to PacNW for every room night generated in Tukwila. The total rebate will not exceed $28,170. PacNW will be required to use Seattle Southside’s Event Connect program for room booking by teams and families. LTAC Recommendation on Application: Do Fund Staff Recommendation on Application: Do Fund. FINANCIAL IMPACT The total request for this application will not exceed $28,170. Consistency with Six Year Financial Model: For 2023 and 2024, the Six Year Financial Plan shows the City spending $150,000 for sponsorship, such as this. The funds allocated for 2023 will be higher than the budget amount, but revenues for 2022 came in higher and staff anticipated updating the six-financial plan to account for the higher revenues and to apply the revenues to sponsorships. 2023 Tourism Six-Year Financial Plan Allocation Large Sponsorships: $150,000 City of Tukwila, Copa Surf Cup (Approved) ($25,000) Seattle Seawolves (Approved) ($75,000) Starfire Sports (Approved) ($55,000) City of Tukwila (PacNW) ($28,170) Remaining Sponsorship Funds: $($33,170) 2024 Tourism Six-Year Financial Plan Allocation Sponsorships: $150,000 Seattle Seawolves (Approved) ($75,000) Starfire Sports (Pending) ($55,000) Remaining Sponsorship Funds: $20,000 250 INFORMATIONAL MEMO Page 3 RECOMMENDATION Staff recommends that the Committee approve the pending funding request and forward to the May 22, 2023 consent agenda for the Special Meeting. ATTACHMENTS 1. Lodging Tax Committee Staff Report, PacNW 2. Lodging Tax Application, PacNW 3. Lodging Tax Six Year Financial Plan 251 252   City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188     Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila PacNW Partnership Address: 6200 Southcenter Blvd Tukwila, WA 98188 Total Funds Requested: Not to exceed $28,170 About the Applicant: The City of Tukwila is a non‐charter City organized under the laws of the State of Washington.  Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has  always been a community at the “crossroads.” Tukwila lies at one of the busiest freeway interchanges  in Washington State. The City has a small bedtime population of just under 20,000. During the day  the City’s population swells to over 150,000 people, with people coming to the City to work, shop,  dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly.    The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila  School District. Many well‐known businesses are based in Tukwila, such as BECU, Westfield  Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey  Corporation. The City has over 2,000 hotel rooms and over 100 restaurants   Funds Previously Awarded: None for this activity. Funding Request Narrative: Seattle Southside Regional Tourism Authority (SSRTA) approached the City about a partnership regarding PacNW, a youth premier soccer league. PacNW holds a large tournament at Starfire and other King County facilities in January. In 2023 the event produced a total of 3,759 room nights, with 1,291 of those nights occurring in Tukwila. SSRTA found that a significant number of room nights were being lost to Renton, Seattle, Bellevue, and Federal Way. The goal with this partnership it capture lost room night and bring them to Tukwila. The City will offer a $10 per room night credit to 253   City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188   PacNW for total room nights generated in Tukwila for the January. The room nights must be booked through EventConnect. Staff Comments: This program will hopefully allow the City to capture additional room nights from an events occurring in a down month for the City for both overnight stays and retail activities. Consistency with Six Year Financial Model: For 2023 and 2024, the Six Year Financial Plan shows the City spending $150,000 for sponsorship, such as this. The funds allocated for 2023 will be higher than the budget amount, but revenues for 2022 came in higher and staff anticipated updating the six-financial plan to account for the higher revenues. 2023 Tourism Six-Year Financial Plan Allocation Large Sponsorships: $225,000 1 Seattle Seawolves (Approved) ($75,000) Starfire Sports (Approved) ($55,000) Remaining Sponsorship Funds: $95,000 2024 Tourism Six-Year Financial Plan Allocation Sponsorships: 225,000 Seattle Seawolves (Approved) ($75,000) Starfire Sports (Approved) ($55,000) City of Tukwila, PacNW ($28,170) Remaining Sponsorship Funds: $66,830 City of Tukwila Staff Recommendation to LTAC: Approval Notes: PacNW will need to execute a contract with the City of Tukwila to receive the funds.   1 Additional funds added in 2023 and 2024 due to better than expected 2022 revenue.  254 Application to the City of Tukwila for Use of 2023 Lodging Tax Funds    Event or Activity Name (if applicable):Pac NW January Soccer Tournament  Amount of Lodging Tax Requested: $28,170  Applicant Organization: City of Tukwila, Office of Economic  Development  Federal Tax ID Number: 91‐6001519  Mailing Address: 100 Andover Parkway W, Suite 150, Tukwila  WA 98188  Primary Contact Name: Pacific Northwest Soccer, Todd Johnson, Ex  Dir  Primary Contact Phone:   Primary Contact Email Address: execdir@pacnwsc.org    Check all the service categories that apply to this application:  Tourism promotion or marketing.  X  Operation of a special event or festival designed to attract tourists.  Operation of a tourism‐related facility owned or operated by a non‐profit organization.    Operation and/or capital costs of a tourism‐related facility owned by a municipality or a public  facilities district.    Check which one of the following applies to your agency:  X  Non‐Profit (Note: Attach a copy of your current non‐profit corporate registration from the  Washington Secretary of State Office)  Municipality  For Profit Corporation       I am an authorized agent of the organization/agency applying for funding. I understand that:     I am proposing a tourism‐related service for 2023. If awarded, my organization intends to enter  into a services contract with the City; provide liability insurance for the duration of the contract  naming the City as additional insured and in an amount determined by the City; and file for a  permit for use of City property, if applicable.       My agency will be required to submit a report documenting economic impact results in a  format determined by the City.      Signature:  Brandon Miles    Date: April 19, 2023    255 Page 2 of 4   1) Describe your tourism‐related activity or event.  PacNW Winter Classic soccer tournament held over two successive weekends in January 5‐7 & 12‐15,  2024 at Starfire Sports. The 2023 tournament drew 500 amateur teams  and 793 matches from  throughout the Western US.  In 2023, 3,759 room nights were generated with Tukwila hotels capturing 1,291 or 34%.  The goal is to shift room nights from Renton, Seattle, Bellevue and Federal Way to Tukwila hotels.     1) If an event, list the event name, date(s), and projected overall attendance.  PacNW Winter Classic soccer tournament    2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both?  Soccer tournament that generates overnight weekend stays from visiting teams  3) Describe why visitors will travel to Tukwila to attend your event/activity/facility.  Proximity to Starfire Sports. The event is already coming to Tukwila.    4) Describe the geographic target of the visitors you hope to attract (locally, regionally,  nationally, and/or internationally).    Teams from Eastern WA, BC, Idaho, Oregon, California and Alaska participate.    5) Describe the prior success of your event/activity/facility in attracting tourists.  See # 1 above.    6) If this your first time holding the event/activity/facility provide background on why you think  it will be successful.   This event has been held for many years at Starfire.   7) Describe how you will promote lodging establishments, restaurants, retailers, and  entertainment establishments in the City of Tukwila.  PacNW controls which hotels bid on providing housing. The organizer can select greater  numbers of Tukwila hotels, if the hotels have capacity.  8) Describe how you will use the name, “Tukwila” in publications, promotions, and for your  event?  Tukwila is prominently displayed on all correspondence as it is the ‘home’ field and the  organization’s home.   256 Page 3 of 4 9) Measurements and Metrics (Note: You will be required to report these metrics as part of the  close out of the agreement between your organization and the City.)    As a direct result of your proposed tourism‐related service, provide an estimate of:  a. Overall attendance at your proposed event/activity/facility.     20,000  b. Number of people who will travel fewer than 50 miles for your  event/activity.    10,523  c. Number of people who will travel more than 50 miles for your  event/activity.    9,477  d. Of the people who travel more than 50 miles, the number of people  who will travel from another country or state.      7,100  e. Of the people who travel more than 50 miles, the number of people  who will stay overnight in Tukwila.    8,451  (2,817  room  nights at  3/rm occ)  f. Of the people staying overnight, the number of people who will stay in  PAID accommodations (hotel/motel/bed‐breakfast) in Tukwila.  8,451  g. Number of paid lodging room nights resulting from your proposed  event/ activity/facility (for example: 25 paid rooms on Friday and 50  paid rooms on Saturday = 75 paid lodging room nights)             2,817 (up  from 1,291  in 2023)    10) What methodologies did you use to calculate the estimates and what methodologies will you  use to track outcomes, such as total participants, estimated visitor spending, etc?  Historical (2023) data    11) What is the overall budget for your event/activity/facility? What percent of the budget are  you requesting from the City of Tukwila?  257 Page 4 of 4 The request is to commission PacNW for ‘generating’ additional Tukwila room nights. In 2023, 1,291  room nights were actualized. The proposal is for 2,817 room nights in 2024. The commission request is  for $10/room night actualized or $28,170 if all 2,817 room nights are actualized. All room nights must  be booked through Event Connect and all actualized room nights will be verified by Event Connect. No  commission will be paid on any room nights booked around the Event Connect platform.       Applications are considered on a rolling basis. Please contact staff to discuss the process for having the  application reviewed by the City’s Lodging Tax Advisory Committee.     Completed applications should be submitted to:    Lodging Tax Advisory Committee  c/o Brandon Miles  City of Tukwila  6200 Southcenter Blvd  Tukwila, WA 98188    Or,    Brandon.Miles@Tukwilawa.gov    Questions?    LTAC Contact:  Brandon J. Miles  (206) 431‐3684  Brandon.Miles@Tukwilawa.gov.    Updated: December 29, 2022    258 DR A F T   ‐   U p d a t e d   M a r c h   3 ,   2 0 2 1 Wo r k i n g   D r a f t   U p d a t e 20 2 2   B u d g e t e d 2 0 2 2   F o r e c a s t e d 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 2 0 2 7 T o t a l s ,   ' 2 2 ‐ ' 2 7 To u r i s m   R e v e n u e Lo d g i n g   T a x 45 0 , 0 0 0 $                                            88 4 , 7 4 5 $                                            80 0 , 0 0 0 $                                          84 0 , 0 0 0 $                                          88 2 , 0 0 0 $                                          92 6 , 1 0 0 $                                          97 2 , 4 0 5 $                                            5, 7 5 5 , 2 5 0 $                                                  To t a l   R e v e n u e s : 45 0 , 0 0 0 $                                            88 4 , 7 4 5 $                                            80 0 , 0 0 0 $                                          84 0 , 0 0 0 $                                          88 2 , 0 0 0 $                                          92 6 , 1 0 0 $                                          97 2 , 4 0 5 $                                            5, 7 5 5 , 2 5 0 $                                                  To u r i s m   E x p e n s e s          M a r k e t i n g ,   S a l 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                                          i en c e   T u k w i l a ,   B r a n d i n g   a n d   M a r k e t i n g ,   V i s i t o r s 75 , 0 0 0 $                                                14 0 , 0 0 0 $                                            19 0 , 0 0 0 $                                          19 0 , 0 0 0 $                                          19 0 , 0 0 0 $                                          19 0 , 0 0 0 $                                          19 0 , 0 0 0 $                                            71 0 , 0 0 0 $                                                          Wo r l d   C u p   P l a n n i n g   a n d   A c t i v a t i o n 50 , 0 0 0 $                                                ‐ $                                                              50 , 0 0 0 $                                              50 , 0 0 0 $                                              50 , 0 0 0 $                                              50 , 0 0 0 $                                              50 , 0 0 0 $                                                15 0 , 0 0 0 $                                                          Bu s i n e s s   A t t r a c t i o n   a n d   P r o m o t i o n 30 , 0 0 0 $                                              30 , 0 0 0 $                                              30 , 0 0 0 $                                              30 , 0 0 0 $                                              30 , 0 0 0 $                                                         C O V I D ‐ 1 9   R e s p o n s e ‐ $                                                                          Sa v i n g L o c a l K C . c o m ‐ $                                                                          SS R T A   E m e r g e n c y   F u n d i n g ‐ $                                                              ‐ $                                                                          Sh o w a r e   S p o n s o r s h i p 15 , 0 0 0 $                                                1, 0 0 0 $                                                      15 , 0 0 0 $                                              15 , 0 0 0 $                                              15 , 0 0 0 $                                              15 , 0 0 0 $                                              15 , 0 0 0 $                                                46 , 0 0 0 $                                                              Se a t t l e   S o u t h s i d e   C h a m b e r   o f   C o m m e r c e ‐ $                                                              ‐ $                                                                                 D e s t i n a t i o n   D e v e l o p m e n t ‐ $                                                                          Wa y f i n d i n g   P l a n   D e v e l o p m e n t   a n d   I n s t a l l a t i o n 15 0 , 0 0 0 $                                            ‐ $                                                              10 0 , 0 0 0 $                                          10 0 , 0 0 0 $                                          10 0 , 0 0 0 $                                          10 0 , 0 0 0 $                                          10 0 , 0 0 0 $                                            30 0 , 0 0 0 $                                                          Ar t   I n v e s t m e n t s 75 , 0 0 0 $                                                ‐ $                                                              75 , 0 0 0 $                                              75 , 0 0 0 $                                              75 , 0 0 0 $                                              40 , 0 0 0 $                                              40 , 0 0 0 $                                                22 5 , 0 0 0 $                                                          Tu k w i l a   P o n d 20 0 , 0 0 0 $                                            ‐ $                                                              20 0 , 0 0 0 $                                          20 0 , 0 0 0 $                                          20 0 , 0 0 0 $                                          20 0 , 0 0 0 $                                          20 0 , 0 0 0 $                                            60 0 , 0 0 0 $                                                               G e n e r a l   A d m i n i s t r a t i o n ‐ $                                                                          Sa l a r y   a n d   B e n e f i t s 79 , 9 7 8 $                                                81 , 2 5 7 $                                                91 , 3 9 7 $                                              95 , 8 3 0 $                                              98 , 7 0 5 $                                              10 1 , 6 6 6 $                                          10 4 , 7 1 6 $                                            10 1 , 6 6 6 $                                                          Ci t y   O v e r h e a d   C h a r g e 25 , 2 3 1 $                                                25 , 2 3 1 $                                                26 , 4 9 3 $                                              27 , 8 1 8 $                                              28 , 6 5 3 $                                              29 , 5 1 2 $                                              30 , 3 9 7 $                                                29 , 5 1 2 $                                                              Ad m i n i s t r a t i v e 28 , 7 5 0 $                                                28 , 7 5 0 $                                                30 , 0 0 0 $                                              30 , 0 0 0 $                                              30 , 0 0 0 $                                              30 , 0 0 0 $                                              30 , 0 0 0 $                                                11 8 , 7 5 0 $                                                          To t a l   E x p e n d i t u r e s : 86 3 , 9 5 9 $                                            39 1 , 2 3 8 $                                            1, 0 4 7 , 8 9 0 $                                      1, 0 5 3 , 6 4 8 $                                    98 2 , 3 5 7 $                                          95 1 , 1 7 8 $                                          95 5 , 1 1 4 $                                            5, 3 8 1 , 4 2 5 $                                                  Be g i n n i n g   F u n d   B a l a n c e : 1, 7 4 2 , 3 6 6 $                                      1, 7 4 2 , 3 6 6 $                                      2, 2 3 5 , 8 7 3 $                                      1, 9 8 7 , 9 8 3 $                                    1, 7 7 4 , 3 3 5 $                                    1, 6 7 3 , 9 7 8 $                                    1, 6 4 8 , 8 9 9 $                                      En d i n g   F u n d   B a l a n c e : 1, 3 2 8 , 4 0 7 $                                      2, 2 3 5 , 8 7 3 $                                      1, 9 8 7 , 9 8 3 $                                      1, 7 7 4 , 3 3 5 $                                    1, 6 7 3 , 9 7 8 $                                    1, 6 4 8 , 8 9 9 $                                    1, 6 6 6 , 1 9 1 $                                      No t e s Th i s   d o c u m e n t   d o e s   n o t   b i n d   t h e   C i t y   t o   p r o v i d e   f u n d s   n o r   d o e s   i t   a u t h o r i z e   a n y   f u n d i n g .   A l l   u s e   o f   l o d g i n g   t a x   f u n d s   m u s t   b e   a p p r o v e d   b y   L T A C   a n d   t h e   C i t y   C o u n c i l   t h r o u g h   a n   a p p l i c a t i o n   p r o c e s s . Th e   b l u e   c e l l s   h a v e   b e e n   u p d a t e d   s i n c e   t h e   L T A C   l a s t   l o o k e d   a t   t h i s   d o c u m e n t . Sa l a r y / B e n e f i t s   f o r   B u s i n e s s   R e l a t i o n s   M a n a g e r   i s   s p l i t   5 0 / 5 0   b e t w e e n   g e n e r a l   f u n d   a n d   l o d g i n g   t a x   a n d   i s   e s t i m a t e d   t o   i n c r e a s e   3 %   a n n u a l l y   a f t e r   2 0 2 4 . Th e   C i t y   o v e r h e a d   c h a r g e   i s   c h a r g e d   t o   a l l   s p e c i a l   f u n d s .   I t   r e c o u p s   t h e   c o s t   t o   t h e   g e n e r a l   f u n d   t o   s u p p o r t   t h e   l o d g i n g   t a x   f u n d .   I t   i n c l u d e s   f a c i l i t i e s ,   t e c h n o l o g y ,   l e g a l ,   a c c o u n t i n g ,   a n d   r e c o r d   k e e p i n g   s e r v i c e s   a n d   i s   e s t i m a t e d   t o   i n c r e a s e   3 %   a n n u a l l y   a f t e r   2 0 2 4 . Up d a t e d : 1/ 1 1 / 2 0 2 3 BJ M 259 260 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes May 15, 2023 – 5:30 p.m. – Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Kathy Hougardy, Chair; De’Sean Quinn, Thomas McLeod Staff Present: Laurel Humphrey, Brandon Miles, Nora Gierloff Chair Hougardy called the meeting to order at 5:30 p.m. BUSINESS AGENDA A.Lodging Tax Application: PacNW Tournament The Lodging Tax Advisory Committee forwarded a recommendation to approve an application from the City of Tukwila in the amount of $28,170 to support and sponsor the January 2024 PacNW soccer tournament. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Meeting Consent Agenda. B.Contract: Experience Tukwila Staff is seeking Council approval of an agreement with True Blue Strategies in an amount not to exceed $175,000 for management and operation of the Experience Tukwila digital initiative. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Meeting Consent Agenda. II.MISCELLANEOUS The meeting adjourned at 5:44 p.m. Committee Chair Approval 261 262 ITEM INFORMATION STAFF SPONSOR: B.MILES ORIGINAL AGENDA DATE: 5/22/23 AGENDA ITEM TITLE Authorize the Mayor to sign an agreement with True Blue Strategies for the management and operation of the Experience Tukwila digital initiative and to provide general marketing services for the City. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 5/22/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY In 2020, the City launched the Experience Tukwila Digital Initiative to aggressively promote the Tukwila community within the Seattle region. Experience Tukwila includes dedicated social media accounts and a website with original content highlighting restaurants, retailers, events, and the overall Tukwila community. The City hires third party marketing firm to manage the day to day activities and programing of the website and social media. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: PCD: 5/15 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office, Economic Development COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $175,000 $375,000 $N/A Fund Source: 101 FUND (TOURISM), NO GENERAL FUND DOLLARS WILL BE USED. Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/22/23 MTG. DATE ATTACHMENTS 05/22/23 Informational Memorandum, dated 5/08/23 Contract Minutes from 5/15 PCD Committee meeting COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 05/22/23 BJM Spec 2.E. 263 264 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development Committee FROM: Brandon J. Miles, Business Relations Manager CC: Mayor Ekberg DATE: May 8, 2023 SUBJECT: Agreement with True Blue Strategies for Experience Tukwila ISSUE Authorize the Mayor to sign an agreement with True Blue Strategies for the management and operation of the Experience Tukwila Digital Initiative and to provide general marketing services for the City. BACKGROUND In 2020, the City launched the Experience Tukwila Digital Initiative to aggressively promote the Tukwila community within the Seattle region. Experience Tukwila includes dedicated social media accounts and a website with original content highlighting restaurants, retailers, events, and the overall Tukwila community. The Experience Tukwila digital initiative has allowed us to do sponsorships and partnerships that we were unable to do in the past, including being a partner for Seattle Restaurant Week and partnering with the Seattle Seawolves. For 2023 and 2024 Experience Tukwila will focus on growing its reach and followers on social media with authentic posts, including video. As the region emerges from the COVID-19 pandemic Experience Tukwila will be essential in helping to bring visitors back to Tukwila and bring customers back to our hospitality businesses. True Blue will also assist the City with marketing the Juneteenth event and other marketing activities. DISCUSSION True Blue Strategies (formally Mammoth) has been the City’s marketing agencies for Experience Tukwila since it launched in 2020. True Blue is small, woman owned marketing firm based out of Seattle and is responsible for the day-to-day management of Experience Tukwila. The City selected True Blue in 2020 after interviewing several firms. True Blue was selected due to its small size and overall background in working with both public policy and marketing. It takes time to build up and get a rhythm in marketing and promotion. True Blue has gained good experience in marketing the City and continuing to use them will provide significant value to the City. FINANCIAL IMPACT The City Council approved a $190,000 lodging tax funding in 2022 for 2023. The agreement with True Blue is not to exceed $175,000. As a reminder, lodging tax funds are collected at area lodging businesses from overnight stays. Under Washington State law, lodging tax funds can only be used for tourism promotion activities, such as Experience Tukwila. RECOMMENDATION Staff recommends that the Committee forward the Agreement the May 22 Special Meeting consent agenda. ATTACHMENTS 1. Draft Agreement between the City of Tukwila and True Blue Strategies. 265 266 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as “the City”, and True Blue Strategies, hereinafter referred to as “the Consultant” or “Contractor”, in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform marketing, advertising, and social media management services in connection with the project titled Experience Tukwila Digital Initiative. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit “A” attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing retroactively to April 1, 2023 and ending June 30, 2024, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement by no later than June 30, 2024, unless an extension of such time is granted in writing by the City (email suffices). 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit “A” attached hereto, provided that the total amount of payment to the Consultant shall not exceed $175,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant’s records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 267 CA revised May 2020 Page 2 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant’s endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. City retains ownership of all social media accounts and the ExperienceTukwila.com website, including domain name. Upon expiration of this Agreement or demand by the City, Consultant shall transfer hosting of ExperienceTukwila.com to a provider of the City’s choice and provide all login credentials for ExperienceTukwila.com and all Experience Tukwila social media accounts. City retains ownership of any photography, videography, and animation created in conjunction with this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant’s liability hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant’s maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability 268 CA revised May 2020 Page 3 insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant’s profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors’ coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 269 CA revised May 2020 Page 4 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City (e-mail suffices). 13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney’s Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney’s fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: _______________________________________ 270 CA revised May 2020 Page 5 _______________________________________ _______________________________________ 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this _________ day of ____________________________, 20_____. CITY OF TUKWILA CONSULTANT ____________________________________ By: ___________________________________ Allan Ekberg, Mayor Printed Name: Title: __________________________________ Attest/Authenticated: Approved as to Form: _________________________ ______________________________________ City Clerk, Christy O’Flaherty Office of the City Attorney 271 CA revised May 2020 Page 6 Exhibit “A” Scope of Services Contractor shall provide marketing, advertising, and social media management services to the City with the intent of bringing more visitors to the City and improving the City’s image. The focus for April 1, 2023 until June 30, 2024 shall be to promote the City of Tukwila to the greater Seattle area and to establish Tukwila as the place to go for dining, shopping, sports, and entertainment. Day-to-Day Management of Experience Tukwila Contractor is responsible for the day-to-day management of the City of Tukwila Experience Tukwila social media accounts (Facebook, Instagram, Twitter, and LinkedIn) and the ExperienceTukwila.com website. Contractor shall provide the following services outlined in Table 1 below. Table 1 shows an estimate as to how funds will be allocated. The City may reallocate funds for specific tasks or eliminate tasks. Task Notes Monthly Rate (April, 2023 only) Monthly Rate (April 2023 through June 2024) Project Management and Reporting Project Management, monthly analytics reporting on web and social analytics, site hosting and administration. $1,000 $1,500 Social Media Content and Management Creation and posting of original social media content for existing Facebook, Instagram, Twitter, and LinkedIn accounts including custom graphics and sourced photography. 5-7 posts per week. Community moderation. Identify externally generated content to share, retweet, or otherwise promote. Ongoing content creating for LinkedIn one post per week. Expanded stories, videos, gifs, and interactive content. City retains ownership of all social media accounts. Upon request, Contractor shall provide the City sign in credentials for social media accounts. $4,500 $5,500 Website Content Updates Ongoing website support and content updates, editorial calendar management, blog content and event updates. Includes adding additional content to the site such as new restaurant and shopping listings, updating imagery including refreshing homepage content. Contractor is responsible for hosting ExperienceTukwila.com. City retains ownership of ExperienceTukwila.com website and the domain name. Upon termination of this Agreement, Contractor shall transfer hosting and the domain name ExperienceTukwila.com to the City. $2,000 $2,000 272 CA revised May 2020 Page 7 Email Marketing Content and Management Deployment of one email per month to Experience Tukwila newsletter subscribers. Email content development and management including subscriber/engagement reporting $1,000 $1,000 Monthly Totals: $8,500 $10,000 Special Services In addition to the work outlined in Table 1, Contractor shall provide the following additional special services to the City. The reimbursement for these items shall be negotiate separately. 1. Seawolves jersey giveaway and social media event ($2,000). 2. Juneteenth Poster ($1,000) 3. On dates mutually agreed by the City and Contractor, organize a two-day photo shoot within the City to capture more crowds, personal portraits, and b-roll footage. Specific price to be proposed to the City prior to commencing work. Work shall not begin until authorized by the City. 4. Produce videos or animations promoting the City. Specific price to be proposed to the City prior to commencing work. Work shall not begin until authorized by the City. 5. Email template updated for Experience Tukwila brand. Specific price to be proposed to the City prior to commencing work. Work shall not begin until authorized by the City. 6. Provide on-call, on-demand graphic design services to the City. The specific projects shall be bid on request by the City. 7. Provide recommendations and strategies to help the City improve its social media followers and engagement. 8. Paid media recommendations, as needed, with the specific services added by the City upon request, with a cost estimate provided by the Contractor. 9. Earned media and community partners program. The specific work shall be negotiated by the City and the Contractor, with the Contractor providing the City an estimate for the proposed work. 10. Other marketing and advertising services deemed necessary by the City to achieve the goals of promoting the City to visitors. Specific services and costs shall be negotiated as specific projects are proposed by either City or Contractor. 273 274 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes May 15, 2023 – 5:30 p.m. – Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Kathy Hougardy, Chair; De’Sean Quinn, Thomas McLeod Staff Present: Laurel Humphrey, Brandon Miles, Nora Gierloff Chair Hougardy called the meeting to order at 5:30 p.m. BUSINESS AGENDA A.Lodging Tax Application: PacNW Tournament The Lodging Tax Advisory Committee forwarded a recommendation to approve an application from the City of Tukwila in the amount of $28,170 to support and sponsor the January 2024 PacNW soccer tournament. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Meeting Consent Agenda. B.Contract: Experience Tukwila Staff is seeking Council approval of an agreement with True Blue Strategies in an amount not to exceed $175,000 for management and operation of the Experience Tukwila digital initiative. Committee Recommendation Unanimous approval. Forward to May 22, 2023 Special Meeting Consent Agenda. II.MISCELLANEOUS The meeting adjourned at 5:44 p.m. Committee Chair Approval 275 276 UPCOMING MEETINGS AND EVENTS MAY - JUNE 2023 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available. MAY 22 MON MAY 23 TUE MAY 24 WED MAY 25 THU MAY 26 FRI MAY 27 SAT  Community Services and Safety Committee 5:30 PM City Hall – Hazelnut Room Hybrid Meeting  Finance and Governance Committee 5:30 PM 6300 Building – Suite 100 Foster Conference Room Hybrid Meeting  City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Special Meeting to follow Committee of the Whole Meeting. DEADLINE TO WITHDRAW CANDIDACY 4:30 PM 919 SW Grady Way Renton Click here for more information. Or, call 206-296-1565. ALLENTOWN TRUCK REROUTE COMMUNITY MEETING We are excited to share the truck route alternatives that will be studied in the Environmental Impact Statement. You still have time to provide a formal comment through June 1. Learn more at this community event. 5:30 PM - 7:00 PM Tukwila Community Center Click here for more information. VIRTUAL SMALL SPACE GARDENING SESSION Lisa Taylor is a local garden educator who has been teaching people to garden organically for nearly 30 years. 7:00 PM Click here to sign-up.  Arts Commission Rescheduled to May 31  Planning Commission 6:30 PM Hybrid Meeting SPRAY PARK IS OPEN FOR 2023 SEASON! Cool down on those hot days at the FREE Spray Park. Nearby benches, tables and grass are the perfect place for a picnic. Pack some treats and have fun! 10:00 AM – 8:00 PM Daily Tukwila Community Center FREE SMOKE ALARMS AND INSTALLATION Service provided to those who cannot afford to purchase smoke alarms or are physically unable to install a smoke alarm. For more information or request FREE smoke alarms, call 1-833-918-1531. Click here for more information. MAY 29 MON MAY 30 TUE MAY 31 WED JUN 1 THU JUN 2 FRI JUN 3 SAT City offices and Community Center closed. No Council meeting due to the holiday.  Special Arts Commission 6:00 PM Hybrid Meeting DONATE BLOOD AND ENTER TO WIN A BOTE RACKHAM AERO INFLATABLE PADDLE BOARD Your donation is critical! To schedule an appointment, call 1-800-398-7888. Click here to schedule an appointment.  Equity and Social Justice Commission 5:30 PM Hybrid Meeting MUSICIAN’S CHOICE CONCERT Sat, Jun 3 7:30 PM Sun, Jun 4 3:00 PM Foster Performing Arts Center 4242 South 144th St Click here for more information. CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM – 4:00 PM SPRAY PARK IS OPEN! DAILY FROM 10:00 AM – 8:00 PM TUKWILA COMMUNITY CENTER Cool down on those hot days at the FREE Spray Park. Nearby benches, tables and grass are the perfect place for a picnic. Pack some treats and have fun! CITY OF TUKWILA IS HIRING! WE HAVE MANY JOB OPPORTUNITIES INCLUDING SUMMER POSITIONS! Visit the City’s Employment Opportunities page to apply! Click here for more information. RESIDENT POSITION OPPORTUNITY ON PLANNING COMMISSION / BOARD OF ARCHITECTURAL REVIEW JUNE 25 DEADLINE Tukwila Planning Commission has a Resident representative opening for the remainder of a 4-year term ending 12/31/2026. Click here for more information and to apply. MIDDLE HOUSING / COMPREHENSIVE PLAN COMMUNITY MEETING JUNE 6 12:00 PM – 2:00 PM TUKWILA VILLAGE SULLIVAN CENTER Tukwila is studying the possibility of encouraging development of middle housing in the city. Join us and learn more. Refreshments provided. Click here for more information. SUMMER CAMP REGISTRATION IS NOW OPEN! Summer programs for preschoolers, youth and teens at the Tukwila Community Center are now open. For scholarship inquiries, please email ParksRec@TukwilaWA.gov prior to registration! Click here to register. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM – 2:00 PM VOLUNTEERS – In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up. DONORS – Please donate at tukwilapantry.org/donate/. STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list. VOLUNTEERS NEEDED ON WEDNESDAYS, THURSDAYS AND FRIDAYS. Pack snacks every Wednesday at 9:30 AM. To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District. Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138. STREAM MOVIES FOR FREE! Use your KCLS library card to stream thousands of movies for free! Watch indie films, world cinema, documentaries and more on Kanopy. Sign in with your library card to start watching. Click here for more information. FREE MUSEUM AND PARK PASSES Enjoy local art, parks, culture, history and science museums for FREE with your library card! Click here for more information. En español 中文版 GET CERTIFIED AT YOUR LIBRARY FOR FREE! Take free online classes, practice tests and Certiport certification exams. Get certified in MS Office, Adobe, QuickBooks, coding and more! You will need your KCLS library card number and PIN to access some resources. Click here for more information and registration. FREE TECH COURSES & EARN BELLEVUE COLLEGE CREDIT! Take free tech courses from Cisco, and apply for college credit from Bellevue College. The courses are online, self-paced and free. Click here for more information and register to enroll in the tech courses. 277 sdfsdfsdfs dfsdfs df0BTentative Agenda Schedule MEETING 1 – REGULAR MEETING 2 – C.O.W. MEETING 3 – REGULAR MEETING 4 – C.O.W. MAY 1 See below link for the agenda packet to view the agenda items: May 1, 2023 Regular Meeting MAY 8 See below link for the agenda packet to view the agenda items: May 8, 2023 Committee of the Whole / Special Meeting 5B5BMAY 15 See below link for the agenda packet to view the agenda items: May 15, 2023 Regular Meeting MAY 22 See below link for the agenda packet to view the agenda items: May 22, 2023 Committee of the Whole / Special Meeting MEETING 1 – REGULAR MEETING 2 – C.O.W. MEETING 3 – REGULAR MEETING 4 – C.O.W. JUNE 5 PRESENTATION - Recognition of Scholarship Award Recipients. - Get to Know Puget Sound Fire – Fleet Program. CONSENT AGENDA Authorize the Mayor to sign a contract with Karen S. Lentz, PLLC for 2023- 2024 Prosecution Services in the amount of $14,000.00 per month. UNFINISHED BUSINESS Authorize the Mayor to execute contracts as necessary, subject to approval by the City Attorney’s Office, for design and pre-construction work for the consolidated Public Works Phase 2 Project, within a total project budget not to exceed $5,974,412 (includes contingency funds). JUNE 12 PUBLIC HEARING Resolution adopting 2024-2029 Six- Year Transportation Improvement Plan. SPECIAL ISSUES - Resolution adopting 2024-2029 Six- Year Transportation Improvement Plan. - Briefing on Missing Middle Housing Project. - Consensus on Public Participation Plan for 2024 Comprehensive Plan. - Resolution suspending Annual Comprehensive Plan Amendments during update. Special Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA -Authorize the Mayor to sign a contract for the Andover Park West and 58th Avenue Sewer Repair Project. -Resolution suspending Annual Comprehensive Plan Amendments during update. JUNE 19 Regular Meeting cancelled due to the holiday. JUNE 26 PRESENTATION Get to Know Puget Sound Fire. SPECIAL ISSUES - Resolution adopting the 2024 South King Housing and Homelessness Partners Work Plan and Operating Budget. - Resolution amending City Council Rules of Procedure. Special Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA Authorize the Mayor to sign a contract for Foster Golf Links Concessionaire services. UNFINISHED BUSINESS Resolution adopting 2024-2029 Six-Year Transportation Improvement Plan. 278