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HomeMy WebLinkAboutReg 2023-07-17 COMPLETE AGENDA PACKETWILL THE 17, Tukwila City Council Agenda •••• REGULAR MEETING ❖ ---------s. 4�J�h`N 1La w4s `'rti'.n I9v8 THE MEETING ON-SITE Monday, July Allan Ekberg, Mayor Councilmembers: ❖ Kathy Hougardy •. De'Sean Quinn David Cline, City Administrator ❖ Kate Kruller ❖ Thomas McLeod Cynthia Delostrinos Johnson, Council President +Mohamed Abdi •. Tosh Sharp BE CONDUCTED PRESENCE WILL PHONE NUMBER For Technical 2023; 7:00 BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD). FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call:: 1-206-433-7155 PM • Ord #2706 • Res #2075 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwi/a is located on the ancestral lands of the Coast Sa/ish peop/e. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City both on-site at Tukwila City Hall or via phone or Microsoft Teams 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the Council for up to email meeting during the date. Please clearly indicate that your message is for public comment meeting, and you will receive further instructions. 4. PRESENTATION a. An update from Explore Seattle Southside. Mark Everton, President & CEO, Explore Seattle Southside. b. An update from Tukwila Pool Metropolitan Park District (TPMPD). Kristine Selleck, District Administrator, TPMPD. Pg.1 Pg.25 5. CONSENT AGENDA a. Approval of Vouchers b. Authorize the Mayor to sign a 2 -year agreement with Starfire Sports for tourism promotion, in the amount of $110,000.00. [Reviewed and forwarded to Consent by the Planning and Community Development Committee on 3/6/231 c. Authorize the Mayor to sign a contract with Berk Consulting, Inc. for a Long -Range Financial Sustainability Plan and Utility Rate Study, in an amount not to exceed $225,000.00. [Reviewed and forwarded to Consent by the Committee of the Whole on 7/10/231 1> Please refer to 7/10/23 C.O.W. packet. ' Pg.51 Pg.65 (continued...) REGULAR MEETING July 17, 2023 Page 2 5. CONSENT AGENDA (cont.) d. Parks and Recreation on-call services: [Reviewed and forwarded to Consent by the Community Services and Safety Committee on 7/10/23.] (1) Authorize the Mayor to sign a contract with GGLO Architecture, Interior Design, Landscape Architecture, Planning & Urban Design, LLC, for on-call park planning, design, and project management services in the amount of $250,000.00. (2) Authorize the Mayor to sign a contract with Otak, Inc., for on-call park planning, design, and project management services in the amount of $250,000.00. e. Authorize the Mayor to sign Amendment No. 2 to contract #17- 123 with Axon Enterprises, Inc. for additional fleet cameras, in the amount of $292,798.68. [Reviewed and forwarded to Consent by the Community Services and Safety Committee on 7/10/23.] Pg.67 Pg.75 Pg.91 Pg.101 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff —City Administrator Report, 2023 2nd Quarter Work Plan update, Monthly Construction and Budget Report Pg.121 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. RemoteTukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ N 2023 WASHINGTON'S BEST WORKPLACES LISTMAKERS It /t/ I' Explore p to100 *0 . 1".1 i n NktiatItN 2 `\1 Seattle Southside \o o BEST WORKPLACES i1 Washington fr The Economic Impact of Travel - 2022 11 $896.1 million Travel spending in Seattle Southside in 2022. Increase of 41.3% 4,820 jobs Direct travel -generated employment grew. 17.8% increase over 2021. C.4 Visitor Spending by Commodity Purchased Accommodations Arts, Ent., Rec $46M $36M Food Service $172M Food Stores II $22M $17M Local Tran. & Gas Retail Sales 1=$77M $59M $133M $208M $179M Visitor Spending ($Millions) • 2022 • 2021 $286M $273M 3 4. Spending on accommodations grew to $286 million in 2022 an increase of 66.3% compared to 2021 Strategic Plan II Explore - Seattle - Southside 4 Mission: Explore Seattle Southside optimizes opportunities for its region to significantly benefit from tourism to improve both quality of life and economic impact. Vision: To position Seattle Southside as a destination of choice for travelers to the Pacific Northwest in order to enhance the image and economic strength of the region. • Strategies Extend peak season length of stay Advance the region's brand • Increase off-season travel Extend Peak Season Length of Stay II Expkwe 11 Seattle Southside 6 Where the curious stay. vee mM mm retire eo Mane Mica mwa Et. Min Of Deivere.M SWIM OK.. Went Mrit. -EN. X von .Straitt1e May neva popaseearecaws Bet me spore t e . wed Pow elate. awl tomvb ca01, Wo Mra M Sam W mita MWS wertelNer you Fereo thing be moymrimmnv MetesMe ream% et Vii d yt!aw iliKertera Few exriz lee Start planning your Seattle Southside trip. ale telettatiam al Mt limuleBeelhelle Oemeboaa 4"*"..biti Gat adeeI with it. Let Seattle Southside float your boat. 941-1 1 Ilk Seale stxrths" Mr. nap etrowliva-nllon ma. •a�v� abw.r eats The easy choice for smooth sailing *• iv $eaittle uthside before you cruise out of it. A guide to good days. tram 1,01.41111P PS. WY eirIPOtt00.1•41•11M21 =MN 501.1. 0,141114.,11 Pre -cruise Post -cruise Beek atter fl Veer stt es come in - MIN wtonorush teloot,, itPIM any as rettl tree nMEwalnoun. Stay hrhgth sgrlite ryMe...m e . W.ne6 dna..itirm.a.so.sey. PiCit it,. het -erre immp you lee, eue aim • Make, drama., el it itogry For reo re, timmvlai. MernietteltriMirterlii wane bor And book a hotel in Seattle Southside. v CO IGHLIGHTED MICRO • VENTUR microadventures in microseconds Advance the Region's Brand Explore - Seattle Southside 9 CO O N c"r �( ryobiieeeclusive-instR^M" tleiiveretiviate3pnheil. /� cReck intowina Pr''MI HERO ESCALATOR Explore = de .IT• 1120 oa rx-me [ eu-PM[ ern roan I sra.m-oM IEMII 4 NTA,IP -07 •t¢-rnop f � � sa m-om T7 -011.-110 Find curiously wonderfu microadventures. (1) _. -P 30% coverage on windows (in blue parts) Explore Seattle Southside ssatUasouthside.00n, 0) PAID ADVERTISING Seattle Southside on the Rise VOTED BEST HOTEL NEW HIRE Crowne Plaza Seattle Airport The Crowne Plaza Seattle Airport is the proud recipient of the 2022 IHG One Rewards Guest Love Award with the IHG Americas Region. The property earned this award due to the staff's commitment to ensuring all guests' stays are rewarding ones. Congratulations to the team and all the guests who stay overnight! Frank Hong City of SeaTac Frank Hong recently joined the City of SeaTac Community and Economic Development Department as the Senior Economic Development Strategist. With his background in local, regional, and federal governments, businesses, and nonprofit organizations in the United States and East Asia, Frank brings valuable insight and expertise to the city. In his new position, he aims to enhance the city's tourism economic development efforts and drive forward other strategic initiatives that contribute to the local and regional economic prosperity. NEW TOUR %T• Ir,4T pp awn 5r ORIES WIT XIX N,Fs MON T. MPORT 1112 SeaTac Fascinating Tours Highline Heritage Museum Highline Heritage Museum launched `Fascinating Tours' to uncover local findings relating to D.B. Cooper, the Green River Killer, Ted Bundy, Jimi Hendrix, a 12,000 -year- old giant sloth, and much more. From chilling murders infamously covered on Netflix to historically significant events that have been lost at bay, the tour will reveal it all. Guided by a seasoned storyteller, the experience will last two hours. Tours will be offered on Saturdays and Sundays and tickets are available: $65.00 per person. NEW HIRE Etsuko Hendricks DoubleTree Suites by Hilton Seattle Airport/ Southcenter Etsuko joined the DoubleTree Suites by Hilton Seattle Airport/ Southcenter team as convention services manager in April. She brings more than a decade of experience managing events and group blocks at the Sheraton Waikiki, The Royal Hawaiian, Moana Surfrider, A Westin Resort & Spa, Sheraton Princess Kailuani, Hilton Hawaiian Village Waikiki Beach Resort and Hilton Tokyo Bay. Etsuko's focus on attention to detail, communication and excellent customer service delivery will contribute to the success of the sales team and the hotel. AWARD Tremain Holloway Maritime High School Tremain Holloway, principal of Maritime High School in Highline Public Schools, has been named the Seattle Propeller Club's 'Public Official of the Year' for his exceptional leadership in the field of maritime education. Under his leadership, Maritime High School has developed partnerships with local businesses and organizations, providing students with hands-on learning opportunities and internships that allow them to gain real-world experience in the maritime field. Holloway has been a vocal advocate for increasing diversity in the maritime industry. SEeait loe Southside STUDENT OF THE MONTH Faint Chit "Ellie" Po Po Highline College's Hospitality & Tourism Management Ellie is Highline College's 2023 recipient of the prestigious Legacy Award. She overcame immense challenges on the pathway to this honor. As an international student from Myanmar, she faced the turmoil of a military coup in her country shortly after arriving on campus. Despite this, Ellie displayed resilience by holding three hospitality positions in Seattle Southside (i.e., barista, FD Agent, event planner). With an exceptional GPA of 3.98, she exemplifies strength and determination. Learn how Explore Seattle Southside can support your business at SeattleSouthside.com/Business oo Increase Off -Season Travel 11 Explore Seattle - Southside 18 L 1 MR You pack your swimsuit. Eplore uthside Winter Campaign Y we'll help ink take the stress out of getting Mr to the airport. MB We. W You handle the holiday shopping. Books Seattle Southside hotel before your next flight. ade •. ••IParking and free shuttles, minutes from 1 _ I _ 1 the airport. Explore Seattle Southside SOON HOTEL J Book a Seattle Southside hotel for your guests this oliday season. rimary Audience: Local and regional people flying out of SEA. Explore Southside Secondary Audience: Locals inviting guests. to N 0 Business Development - Explore Seattle - Southside 20 Jan-April 2023 ➢ 5 Sales Conventions & Tradeshows ➢ 28 BizDev Scholarships ➢ 371 1:1 Planner & Buyer Appointments N N 2023 Sales Convention/Tradeshow Go West Summ, MPI Cascadia - Northwest Event Show (NWES) *- ConfcrcnceDirect APM *- Connect Spring Marketplace *- Association Business Travel *- Corporate • RTO Spring ➢ HelmsBriscoe ABC ➢ Destination West ➢ WSAE Annual Convention ➢ Connect Marketplace ➢ Association ➢ Corporate ➢ Specialty ➢ RTO Marketplace ➢ Smart Meetings National 3 -Day ➢ Connect West ➢ MeetingsToday West Live! ➢ NTA Travel Exchange ➢ Connect Winter Marketplace ➢ Association ➢ Faith Dates Feb 27 Mar h 5 7 April May 3-6 May 11-13 June 7-9 August 22-24 Sept 24-26 Nov 1-3 Nov 11-13 Nov 12-15 Nov 27-29 Location Anchorage, AK Blaine, WA Las Vegas, Denver, CO Denver, CO Suquamish, WA Minneapolis, MN Tucson, AZ San Francisco, CA Palm Springs, CA Shreveport -Bossier, LA Washington DC Shuttle II Explore - Seattle - Southside N SeaTac hotel stops (15.2 stops/day) people picked up (39.6 people/day) • Since May 1st, the # of stops has increased to /day and the people picked up has increased to /day Tukwila Pool Metropolitan Park District Contributing to the quality of life for our community, and for future generations, through welcoming, fun, safe and positive aquatic experiences at the Tukwila Pool July 17, 2023 Tukwila City Council 6200 Southcenter Blvd. Tukwila, WA 98188 RE: Tukwila Pool Metropolitan Park District Dear Council Member Hougardy, Council Member Quinn, Council Member Kruller, Council Member McLeod, Council Member Delostrinos Johnson, Council Member Abdi, Council Member Sharp, and Mayor Ekberg Thank you for the opportunity to present at your Council Meeting. October 21, 2023, will be the Tukwila Pool's 50th Anniversary of providing aquatics to our community. The Tukwila Pool (originally named South Central District Pool) started as part of King County's "Forward Thrust" project that placed community parks and pools throughout the area. In 2003, the City of Tukwila took ownership of the pool, and in 2011, Tukwila voters decided in favor of the measure to "Save Tukwila Pool" by guaranteeing a dedicated funding stream, and the Tukwila Pool Metropolitan Park District (TPMPD) was established. However, the general taxes levied by the TPMPD pursuant to RCW 35.61.210, would not be collected and available to fund TPMPD operations until 2013, so the City of Tukwila supported the TPMPD with a total of $2,100,000 in the form of two loans: the first being a bridge loan to temporarily fund operations and the second to allow for crucial renovations to the facility. In May 2023, the TPMPD completed the repayment of these loans. Today, Tukwila Pool and the City of Tukwila continue a collaborative relationship. The TPMPD appreciates and values the quarterly meetings with the City Administration and Parks and Recreation. These meetings have been beneficial in establishing a joint effort to best serve the citizens of Tukwila. The TPMPD looks forward to sustaining this strong and favorable relationship. The TPMPD continues to serve the community by providing ongoing robust aquatic programming, including essential water safety education, certifications, recreational/fitness classes, facility rentals, and employment opportunities. We partner with a wide variety of water safety -based organizations and swim programs to ensure that aquatics opportunities remain affordable and accessible to all. The Tukwila Pool is over fifty (50) years old, nearing the end of its useful life, and is nonetheless utilized beyond capacity. As a year-round indoor facility, there are ongoing needs and interests for additional programmable aquatic spaces, and the demand for facility use continues to present our greatest challenge. info@tukwilapool.org 4414 5 144th St. - Tukwila, WA 98168 (206) 267-2350 www.TukwilaPool.org 25 26 Tukwila Pool Metropolitan Park District Contributing to the quality of life for our community, and for future generations, through welcoming, fun, safe and positive aquatic experiences at the Tukwila Pool 11.4 Based on an assessment of the pool completed in 2020, it is in need of health and safety upgrades and other major maintenance to keep it operational. In addition, the Facility occupies Tukwila School District -owned land with the current land lease ending in 2031. Given the level of long-term reinvestment, the Facility requires and the long-term uncertainty about its infrastructure, the TPMPD believes this is an opportune time to develop a comprehensive, long-range plan for the Facility and the Tukwila Community. The TPMPD has contracted with Schemata Workshop, Inc. to manage a feasibility study for the Tukwila Pool. Schemata is a national consulting firm with the proven capability to develop a robust aquatic recreation facility feasibility study. This study will guide the TPMPD in identifying and analyzing community needs and will also research options for long-term sustainable aquatic programs for the Tukwila community. The feasibility study is expected to be completed by September 2023 and is being funded with the aid of a $100,000 Parks Aquatic Facilities Program Grant awarded to the TPMPD from King County. As Key Stakeholders in the future of the Tukwila Pool, Schemata Workshop will be reaching out to the City of Tukwila for information and feedback while conducting the Feasibility Study. Thank you for your time and consideration. Cheers, Ellen Gengler, Commissioner 2023 Board President Andrew Stahl, Commissioner 2023 Board Clerk Vanessa Zaputil, Commissioner Jeri Frangello-Anderson, Commissioner Aaron Shipman, Commissioner Board Member Brad Harpin, Staff Director of Aquatics Operations Board Member Kristine Selleck, Staff District Administrator Board Member info@tukwilapool.org 4414 S 144th St. - Tukwila, WA 98168 (206) 267-2350 www.TukwilaPool.org 10110 --Mission, Vision & Values TPMPD Mission Statement: To provide a welcoming public aquatics facility managed Ina fiscally -responsible manner with a focus on educating all ages In the lifelong skills of water safety. We carry out this mission with a Board and staff who are compassionate, inclusive, and responsive to the needs of our diverse community, working to foster positive and lifelong experiences with aquatic environments. TPMPD Vision Statement: Contributing to the quality of life for our community, and for future generations, through welcoming, fun, safe, and positive aquatic experiences at the Tukwila Pool. as, 1,252 TOTAL SCHOLARSHIP FUNDS AWARDED 2016 - 2022 Contact Us 4414 S. 144th St. Tukwila, WA 98168 (206) 267-2350 TUKWILA Metropolitan Park District POOL We're All In! Board of Commissioners www.TukwilaPool.org Vanessa Zaputil Ellen Gengler Andrew Stahl Jeri Frangello-Anderson Aaron Shipman Brad Harpin Director of Aquatics Operations operations@tukwilapool.org Kristine Selleck District Administrator district@tukwilapool.org Employment nmieF ▪ Engagement Run 00 11, (',OI11111unity Inclusivity Ari• !Adventure Access Art Education Youth History 1973 The Tukwila Pool facility located at 4414 5.144th Street was built in 1973 as part of the King County "Forward Thrust" project that placed community parks and pools all around the area. 2003 In 2003, the City of Tukwila assumed ownership of the pool from King County. 2011 Citizens formed the group, "Save Tukwila Pool" and put a ballot measure before Tukwila voters proposing the formation of a new entity to own and operate the pool. Tukwila voters decided in favor of the measure and the Tukwila Pool Metropolitan Park District was established in September of 2011 with the Tukwila City Council as the "ex officio" Board of Commissioners for the Special Purpose District. 2012 The Tukwila Pool Advisory Committee (TPAC) was formed to give citizens a voice in their community asset. 2015 Another ballot measure was put before the citizens of Tukwila asking if voters wanted an elected Board of Commissioners instead of the "ex officio" Board made up of Tukwila City Council members. The voters supported the change and an independently elected 5 - member Board of Commissioners began governing the Tukwila Pool Metropolitan Park District. How We Serve: • Swim Lessons & Water Safety Education • Lifeguard Certifications • Community CPR/AED Certifications • Mako Sharks: Recreational Swim Club • High School Physical Education • Facility Rentals • Recreational & Fitness Aquatic Programming • Employment Opportunities Tukwila Pool Metropolitan Park District M N N N N O O O M M M N N N N n CO Pool Feasibility Study M N N N M N N N M N N N N O N N N a -I N NN E N N N N N N N N N O N N N n N N N. t. d N Gf O N N N N Schedule N>>>> 6 N N N M N N N (0 3 3 3 3 d d d d 0 0 . f0 f0 01 t0 c c c c > > > 0. 0. 00 00 00 00 O. O. O. O. a+ 000 3 3 3 3 3 3 Q Q Q a N N N N 0 0 ACTIVITY 1 2 3 4 5 6 7 8 9 # # # # # # # # # # # # # # Kick -Off Meeting TASK 1 - NEEDS ANALYSIS Montly Meetings & Planning Sessions (updated based on actual 1st mtg) Community Meetings (Need to schedule 2 others ++ survey) Community Online Survey Document Research Market Research w/Meeting Existing Building Evaluation Program Documents Site Identification & Visits (Updated) Site Evaluations & Scoring w/meeting TASK 2 - CONCEPTUAL PLANNING Develop Preferred Concept Designs Construction Cost Estimates Comparative Analysis TASK 3 - OPERATIONAL COST ANALYSIS Operational Budget and Revenue Potential TASK 4 - FUNDING STRATEGY Funding Strategy Continued Support TASK 5 - PRESENTATION AND FINAL REPORT Final Feasibity Report Documentation Final Presentation • f TPMPD Feasibility Project Schedule Updated as of 06/26/2023 29 30 C) 20 June 2023 meeting minutes project TPMPD Pool Feasibility Study sw project no. 2317 owner attendees re Tukwila Pool Metropolitan Parks District name Geoff Anderson George Deines Bradley Harpin Kristine Selleck Vanessa Zaputil Ellen Gengler Andrew Stahl Jeri Frangello-Anderson Aaron Shipman Peter Mayer company Schemata C -H TPMPD TPMPD TPMPD TPMPD TPMPD TPMPD TPMPD Parks & Rec schemata workshop meeting no. 001 time 1:OOpm — 7:00pm location Pool Sites, Billy Baroo, and School District Admin Board Room weather 65 F / Overcast phone email 206.819.9011 geoff@schemataworkshop.com 214.998.2911 georgedeines@chh2o.com 206.267.2350 operations@tukwilapool.orq 206.556.3055 district@tukwilapool.org vzaputil@tukwilapool.org egengler@tukwilapool.org astahl@tukwilapool.org jfrangello@tukwilapool.org ashipman@tukwilapool.org 206.768.2822 Pete.Mayer@TukwilaWA.gov Meeting #01 — Site Review, Stakeholders, & Workshop discussion item 1.1 description Site Meeting — Tours • We initially met at the existing pool location and discussed the work to date with regard to the evaluation of the existing building condition and site. o Exiting Aquatic Center Site: The site is owned by the School District, with a long-term lease to the pool; (through 2033?). The location is already zoned and has the history of use, and there is a desire for better/more integration with the neighboring schools Understanding the investment in this existing structure is part of the work scope. We are still waiting for any scans for the existing building documentation. We are hoping this may include original site information as well. • Earlier in the day we received some information regarding additional sites for consideration as part of our feasibility study. One other site was added while meeting. o Fire Station Site: This site is directly across the street from the existing parking lot and high school. It is a long narrow site that is currently occupied by a fire station. The future of this site may be impacted by the results of Proposition No. 1 to annex into the Puget Sound Regional Fire Authority. schemata workshop inc 1720 12th avenue, seattle wa 98122 www.schemataworkshop.com 206.285.1589 31 schemata Workshop The site appears to be large enough to fit an aquatic center approximately the size of the current one, but with no additional space for parking or expansion. o Bartell's Lot: This site had formerly been proposed as a lot for a teen center. (We would like to get more information on the public comments from that process.) It is across the other side of Tukwila International Blvd, a few blocks west of the current site. The exact definition for this lot area is unclear, and it may be impacted by a ROW. Cascade View Community Park is directly to the west of this site. o Star Nursery Site: This is a vacant lot that is currently owned by the city of Tukwila. It is nearly a full block in size, with a private residence on the north-west corner. Remnants of an access road through the site are still evident, as well as many nice trees and other plantings that were left from the nursery. The site is a couple blocks from the main arterial of Tukwila International Blvd, within a more residential area. This site has also been considered for a future fire station. For all sites, further evaluation of the KC Parcel Data and lot definitions will be performed. 1.2 Market Analysis — Counsilman-Hunsaker • George from C -H presented their initial market research data and a preview of the presentation for the evening Workshop. See the attached presentation. • There was an emphasis that this feasibility study shall focus on serving the Tukwila community. However, it's also clear that this facility pulls users from outside the areas, such as South Seattle, Burien, and beyond. El Brad and Kristine will follow up with specific visitor data The user age tends to be slightly older (26 — 54) 1.3 Programming Initial Discussion — As a core group we discussed a variety of topics around existing and future programming possibilities. • What Programs does the existing pool currently offer? o Lap Swims, Lessons, Trainings (e.g. Alaska Airlines, Coast Guard, Seattle Fire), Scuba clubs, kayak/whitewater o The high school does offer a physical education class at the pool. Would like to have more. o Swim teams — High School, SMAC, and others. • What services or programs are lacking? o There is a very diverse community in Tukwila. Many first -generation immigrants who aren't familiar or comfortable with using the pool. The current pool can't accommodate gender swims for example. o Will continue to work on identifying who is not being served by the pool. • What does the community want? o There has been some past surveying to review. Our scope does include helping to facilitate a online community survey. o Peter with P&R made note that any survey shall be clear as to not be confused with other city surveys related to ballot measures, etc. o El George will prepare a draft survey for review. • What outside groups currently use the pool? o Many of the training courses mentioned above are outside groups. • What services or programs are lacking? o There is a very diverse community in Tukwila. Many first -generation immigrants who aren't familiar or comfortable with using the pool. The current pool can't accommodate gender swims for example. • What are opportunities for additional users and/or partnerships? o Existing partnerships that could be expanded include the City & School District 32 schemata workshop o Opportunities worth further exploration include healthcare (physical therapy). HealthPoint and Valley Medical Center were both mentioned. • Are the existing spaces adequately sized? New spaces desired o George pointed out that this facility is right sized for the population and community size it serves. This is evident by the fact that is it well used and programmed for every day. o Brad would like to have more water area to expand robust programming and not have to turn users away. Hopefully with more revenue potential. • Desired support spaces includes staff offices, meeting rooms/classrooms, and storage. There is also a desire for more accessible family changing rooms. Meeting rooms and classrooms should be flexible and opportunities for rental uses. 1.4 Workshop with TPMPD Board Commissioners • From 5:30 to 7:00 pm we met with the stakeholders and Board of Commissioners to present much of what was discussed earlier in the day (see above) and get feedback. This is the first of three monthly meetings proposed during the feasibility study work. • The Board reiterated a commitment to a Tukwila Community First approach to this effort. The population of Tukwila is approx.. 22K, but the city also sees approx. 300K visitors a day to the Southcenter mall area. • There is a desire for more of the community to be aware that the pool exists as a resource for them. o Demographics from the School District indicate approx.. 70% of the community is low-income, and for 30% English is a second language. • 1.5 Site And Plan Discussion • Geoff facilitated a Miro Board with the sites and bubble diagrams of pool program and spatial considerations. This allowed for the site and programming discussions to be further explored further visually. Exports from that exercise are attached and will continue to be developed in order to establish a preferred option for the feasibility study. 1.6 Next Meeting — July • This next meeting has not been scheduled but will likely be towards the middle to late July, followed by a community meeting / survey. • end 3 33 34 11 Counsilman • Hunsaker AQUATICS FOR LIFE Meeting Notes Date: June 20, 2023 Topic: Tukwila Pool Facility Study Staff Meetings - One of the biggest challenges and limitations for existing site is that the land is leased from the school district. The Tukwila School District has 3 elementary schools, 1 middle school and 1 high school and the goal for TPMPD is for the school district to play an integral role in the future vision for the Tukwila Pool. o The School District has boys and girls swim team at Foster High School. o The high school offers PE for students at the pool during the school year. o The goal exists to have elementary school students to take water safety/swimming lessons at the pool 0 - A large percentage of users of the pool are Tukwila residents. o The pool also sees visitation from South Seattle and Burien o Tukwila population use facility for water fitness and programming (primarily swim lessons and the Makos Swim Team. o Outside users help Tukwila Pool to stay open longer because they provide a larger user base above and beyond the 20,000 residents of the City. o Ages 55 to 79 is the highest user group with check -ins and ages 26 to 54 is 2nd highest group for member usage (individual fitness). o Seattle, Tukwila, Burien highest user base (Renton, SeaTac 4th and 5th) of members using Tukwila Pool. - Parking on-site is a challenge and any expansion of the existing building could remove existing parking. - Sports seasons and after school programming put limits on the amount of pool parking during peak times and peak seasons. - TPMPD wants to maximize usage of the swimming pool all day long. - Pool staff are regularly turning away outside groups who want to utilize the pool due to spatial constraints. o Balancing all outside groups is challenging due to size of the pool and hours of operation. Dallas • Denver • San Diego • St. Louis counsilmanhunsaker.com 35 - Competing facilities are Des Moines (identical facility with operational differences) and Evergreen - another competitor that due to how its operated helps Tukwila to gain market share. - The inclusion of 4' depth pool that can maximize swimming lessons and water fitness is necessarily to meet the programmatic vision for the continued success of the Tukwila Pool. The pool currently struggles to accommodate populations with disabilities — physical therapy currently rents shallow area of pool in spring and fall. o The possibility exists to explore relationships between healthcare businesses and the pool for use agreements. - The pool desperately needs classrooms and office spaces. - Tukwila has the highest per lane per hour rate in the area for outside group rentals. o Alaska Airlines is renter of Tukwila Pool as are SCUBA, whitewater rafting groups and kayaking groups. o Open water training groups for rescue organizations would like to train at the pool but the pool does not have sufficient space. o Seattle synchro is a regular user at the pool. o Tukwila Pool depth profile does not work for water polo and underwater hockey groups. o Area private schools are constantly looking for pool space. o Additional users and partnerships — like idea of naming rights via Alaska Airlines for training pool Operating Schedule o 3:00-5:00 p.m. is high school swim teams (Kennedy Catholic and Foster High School) o 4:00 p.m. is swim lessons in shallow end o 5:00 p.m. to 6:00 p.m. — in-house swim team — Swim team has capped capacity due to number of lanes and time of practice o 6:00 p.m. to 8:00 p.m. — SMAC swim team practice (two days per week 3 lanes become public at 7:00 p.m.) o Saturdays are for party rentals $275-$400 for the entire pool. There is insufficient space for cake and presents — need multi-purpose room. o 8:00 — 9:45 p.m. is water polo (home games will go until 10:00 p.m.) Board Meeting - Meeting room is a top priority with ability to host birthday parties. - Healthpoint will bring higher senior demographic to Tukwila — need to incorporate shallow warmer water in any future swimming pool planning. - Incorporate pool with railings for adult therapy and fitness would prove beneficial to the adult population. - TPMPD needs to work with schools again to use the pool to get students into swimming lessons. - Increasing the amount of warmer water would help to service the waitlist for swimming lessons. Page 2 36 - Plan for the inclusion of a variety of pools to better serve community programming needs. - A barrier or glass wall to keep programming pools and lap pool in separate environments should be considered. - The pool does not necessarily want to host more swim meets as they like the ability to host dual or tri meets but nothing larger. o Swim meets hosted by the Makos, SMAC and Kennedy HS — all can fill bleachers during swim meets. Can the bleachers be reconfigured to regain deck space? o Use retractable bleachers or elevated bleachers to make better use of deck space. Swimming pool support spaces o Provide functional and code compliant locker/changing areas. o Individual changing stalls in locker rooms o Family changing rooms o Design a functional lobby that is not oversized. o Offices are needed for the TPMPD director, district administrator and lifeguard staff. - Give consideration to an outdoor splash park. - Need a minimum of 2 additional lap lanes for an 8 -lane lap pool. Page 3 37 38 4628,S 144th Si Tukwila WA198168 FOSTER HIGH SCHOOL 4242 S 144th St I u kWsl 3, INA' ST 68 O �a r 1, Sky Nursery 113916 42nd Ave S. Tukwila, WA 98168 Tukwila Pool MPD T Bartell Drugs 14277 Tukwila ' International Blvd, • Tukwila, WA 98168 Tukwila Fire Station 4237 S 144th St, Tukwila, WA ■ 98168 • 9 _ Tukwila Pool MPD 4414 S 144th Street, Tukwila, WA 98168 View from S 144th St Tukwila Fire Station 4237 S 144th St, Tukwila, WA 98168 View from Parking Bartell Drugs 14277 Tukwila International Blvd, Tukwila, WA 98168 N 1 2 3 4 5 EXIT DISCHARGE t115 schemata workslibp architect 0 L 112. MAX TRAVEL DISTANCE Schemata Workshop, Inc. 0 1720 12th Avenue ,fr t_ J Seattle, WA 98122 EXIT DISCHARGE III lir TRAVEL CONTAU Mike Mariano, A1A A1.1 PL1 DISTANCE / /' FILTER ROOM v12061285.1589 e mikeeschemataworkshop.com A I „,„, I I 1 ovvner 1 40' i.lib. --e — Frog Pond LLC Seattle, WA 98122 . CONTACT: Grace Kim, AIA \ v1206)285.1589 art 7 WOMEN'S , + ' LOCKER ROOM . • 1 '' 7 ' 1 li kti"2.-- ft___, // \ e gracaschemataworkshop.com A1.1 1 , .. • I ; X/ 1 il ------- la F= LI- \ / I — 11 I / I • ri ,.,., ..., \ TUKWILA POOL ,___ // C FEASIBILITY . I NATATORIUM , 1// I „., ,, P1.1 P9.1 11 3 '--- / 4414 S 144th St ilv !,. wo.•s STA .111. , k 1ie 2 e '-' "-' 1• Tukwila, WA 98168 ::ri ,..::. la I / STUDY . . FlEr / 1 2317 6/20/23 1 Li '---ri— / / NO. DA R DEscnnoti ENTRY WANT MANAGER 1 oryT • I I I IIIIII M M=:=.il IN _ . . EXIT DISCHARGE A Z n ---- ar 4 P1.1 P2.1 EGRESS PATH HACH PATTERN INDICATES LIMITS OF 1 12' MAX TRAVEL DISTANCE (EXIT ACCESS) TYP LIGHTING REPLACEMENT (1:7) e I— C.) int1 = A1.1 t A ' BUILDING PLAN rTh CC I— A, !! 2 n:‘,7LIGED142 • • STORAGE & JANITORVD I 1 pl_01.dwg A1.1 Z CD '1 I 1 0 CD AHI STAMP CC i Li ELEC 1 ROOM 1..=:, 1 1 LJ— / REFLECTED CEILING PLAN 1 pl_01.clwg A1.2 A1.2 I-- 0 = A .:1 LiEivs!,:i..a. Architect Project AuthorAuthor Checker Checker A FLOOR A 1 Na: 2317 PLAN - LEVEL 0 1 1 , e 1 2 3 a 5 Copyright Schemata Workshop, Inc. PROGRAM NAME PROGRAM NAME PROGRAM NAME XX SF XX SF XX SF 00X00 00X00 00X00 PROGRAM NAME PROGRAM NAME XX SF XX SF 00X00 00X00 Changing Rooms Minimum size - utilitarian Privacy - not curtains partitions Don't need a big lobby RECEPTION 99 SF 11X541. FILTER ROOM 99 SF 1119 ELECTRICAL 136 SF 1798 SPRAY/SPLASH PAD WOMEN'S LOCKER ROOM 414 SF 23X18 WOMEN'S TOILET 919CF WOMEN'S STAFF 108 SF 9912 3TORAGE BIANITOR CONTROL 289 SF 80 SF 17911 8910 p L2nd floor over lobby Meegs . Office Party PROGRAM NAME XX SF 00X00 MENS FIRST AID STAFF 8011 108 SF 811, 9x12 WARM SHALLOW POOL TEACHING AEROBICS 8 -LANE POOL 6970 SF 85X82 ELECTRICAL 1365F P chers - not used well. Busy at times, but not often Retractable? More open space Clevaterl above other use? BLEACHERS/POOLVIEWING 1224 SF 102X12 PROGRAM NAME PROGRAM NAME PROGRAM NAME XX SF XX SF XX SF 00X00 00X00 00X00 PROGRAM NAME PROGRAM NAME XX SF XX SF 00X00 00X00 BLEACHERS/POOLVIEWING 1224 SF 102X12 FILTER ROOM 99 SF 11X9 7 MEN'S LOCKER ROOM 414 SF WOMEN' 23X18 SHOWER 202 SF f 1 9913 WOMEN'S TOILET l 4WOMEN'S 14 SF STAFF 23X18 108 SF { 9912 MEN'S TOILET 414 SF 23X18 MEN'S LOCKER ROOM 414 SF 23X18 NATATORIUM 5016 SF 114X44 1 MEN'S FIRST AID STAFF 80 SF 108 SF 8x10 9x12 k STORAGE &JANITOR MEN'S 89 SF SHOWER 12%17 202SF , 9%13 ELECTRICAL ' 136 SF • /.17X8 .1 y PROGRAM POOL 1800 SF 60X30 01 0) PROGRAM NAME PROGRAM NAME PROGRAM NAME XX SF XX SF XX SF 00X00 00X00 00X00 PROGRAM NAME PROGRAM NAME XX SF XX SF 00X00 00X00 FILTER ROOM 99 SF 11X9 EN'S LOCKER ROOM WOMEN'S 414 SF SHOWER NW 23X18 9X13 9x23 WOMEN'S TOILET l 4WOMEN'S 14 SF STAFF 23X18 108 SF { 9912 10 -LANE POOL 6970 SF 85X82 M N' FIRST AID MEN'S TOILET STAFF 80 SF 414 SF 1O6 SF 8x10 9912 2 23X18 SR2RAGE & JANITOR 1 MEN'S 89 SF MEN'S LOCKER SHOWER 17x12 ROOM 207 SF 414 SF 9X23 ELECTRICAL 136 SF 23X18 11 PROGRAM POOL 1800 SF 60X30 TUKWILA FIRE STATION #54 1 4237 S 144th St, Tukwila, WA 98168 BLEACHERS/POOL VIEWING 1224 SF 102X12 MEN'S LOCKER ROOM WOMEN'S 414 SF SHOWER 207 SF 23X18 9X23 WOMEN'S TOILET F 4WOMEN'S 14 SF STAFF 23X18 108 SF 9X12 MEN'S MEN'S TOILET STAFF 414 SF 1085E 9X12 23X18 i NATATORIUM 5016 SF 114X44 IRS T AID 80 SF MEN'S LOCKER MENS SHOWER ROOM 2075F 414 SF 5X23 - RIaE 23118 • MPA• 4 NW,. 289 SF 03 BARTELL DRUGS 1 14277 Tukwila International Blvd, Tukwila, WA 98168 BLEAC OOLVIEWING 1224 SF 102X12 MEN'S LOCKER ROOM 414 SF 23X18 WOMEN'S SHOWER 207 SF 9%23 WOMEN'S TOILET 6 -- 414 SF WOMEN'S STAFF 23X18 108 SF 9%12 MANAGER CONTROL 015F 80 SF 9X9 8%10 • MENS IRs-, MEN'S TOILET STAFF eO SF 414 SF 108 SE 9x12 23X18 MEN'S LOCKER 1 MEN'S SHOWER ROOM ROE SF 414 SF 9x23 23X18 Walgreen BLEACHERS/POOL VIEWING 1224 SF 102X12 MEN'S LOCKER ROOM WOMENs 414 SF SHOWER 2025F 23X18 9X23 WOMEN'S TOILET ' 4WOMEN'S 14 SF STAFF 23X18 108 SF 9X12 MEN'S TOILET 414 SF 23X18 MEN'S LOCKER ROOM 414 SF 23X18 MEN'S STAFF 108 SF 9012 MEN'S SHOWER 2071F 98,23 NATATORIUM 5016 SF 114X44 FIRST AID 80 SF 8810 CO 50 COUNCIL AGENDA SYNOPSIS A.ti�"' 4, Initials ITEM NO. 4 -- Meeting Date Prepared by Mayors review Council review 0 7/17/23 B)M 10 0 5.B. 1908 ITEM INFORMATION STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 7/17/ 23 AGENDA ITEM TITLE Authorize the Mayor to execute a tourism promotion agreement with Starfire Sports with an amount not to exceed $110,000 over two years. CATEGORY ❑ Discussion Mtg Date a Motion Mtg Date 7/17/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 0 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S On May 22 the City Council approved a lodging tax funding request by Starfire Sports for SUMMARY lodging tax funds for 2023/2024. The Council gave staff permission to place the service agreement, which implements the funding request, straight on the consent agenda. Starfire will use the lodging tax funds to promote Starfire for youth tournments and other tourism related promotions. No general funds wll be used. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance /1 Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 3/6/2023 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Mayor/Economic Development COMMITTEE Unanimous Approval; Forward to Consent COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $110,000 $600,000 $N/A Fund Source: 101 FUND Comments: Tourism funds. MTG. DATE RECORD OF COUNCIL ACTION 7/17/23 MTG. DATE ATTACHMENTS 7/17/23 Draft Agreement with Starfire Sports Minutes from the 3/6 Planning and Community Development Committee meeting 51 52 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONTRACT FOR LODGING TAX FUNDING This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Starfire Sports, hereinafter referred to as "the Contractor," whose principal office is located at 14800 Starfire Wy, Tukwila, Washington, 98188. WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of Washington (RCW), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on February 10, 2023, the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, the City concurs with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $110,000. 3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing upon execution, and ending December 31, 2024, unless sooner terminated under the provisions hereinafter specified. 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be CA Revised May 2020 Page 1 of 9 53 considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 5. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised May 2020 Page 2 of 9 54 B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. CA Revised May 2020 Page 3 of 9 55 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. CA Revised May 2020 Page 4 of 9 56 DATED this day of , 20 CITY OF TUKWILA Allan Ekberg, Mayor ATTEST/AUTHENTICATED: Christy O'Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONTRACTOR: By: Printed Name: Title: Address: CA Revised May 2020 Page 5 of 9 57 Exhibit "A" Scope of Services General Contractor shall organize, promote, and facilitate soccer tournaments, leagues, and events at Starfire Sports with the goal of attracting over 10,000 overnight hotel/motel room nights and 1.3 million annual visitors (not unique visitors) in a collaborative working relationship with the City of Tukwila. The purpose of this agreement is for the tracking of hotel bookings, promotions, and marketing. 1. As needed, contractor shall refer teams and event directors directly to Explore Seattle Southside (Seattle Southside Regional Tourism Authority), a destination marketing organization for the City, for assistance with lodging, restaurants, attractions, and transportation companies, etc. or directly to the City. 2. Contractor will encourage, and where possible, require other 3rd party organizers holding tournaments and events at Starfire to utilize Tukwila lodging businesses. In the event that Tukwila hotels are unable to accommodate a group, referrals should lodging businesses in the cities of SeaTac and/or Des Moines before going to a non -Explore Seattle Southside city. Contractor will provide 3rhd party organizers a one- page promotional flyer as an attachment (to be provided by the City) to its rental agreements. 3. The contractor shall provide a prominently placed Experience Tukwila logo and link to ExperienceTukwila.com on the sponsor section of the landing page. 4. The contractor will promote City of Tukwila attractions and activities through its marketing department, league information, and tournament relations via links in email signatures and information in the event documents (to be provided by City). Information may be regarding non -city activities. Attractions and events promoted by the City, with the contractor, cannot be in conflict with the business interest of Starfire Sports. S. Contractor and City shall work in conjunction to provide content in the regular e -newsletters from Starfire Sports about Tukwila attractions and activities. Attractions and events promoted by the City, with the contractor, cannot be in conflict with the business interests of Starfire Sports. 6. In all collateral, press releases, medias, etc. where a location is mentioned, contractor shall always identify the location of Starfire as being located in "Tukwila." Contractor shall encourage third parties operating at or hosting events at Starfire to also list the location as "Tukwila." 7. Provide a minimum of four social media posts per month promoting activities, dining, shopping and/or hotels in the City (to be provided by City). 8. As deemed most appropriate by Contractor, use the #Tukwila or the name Tukwila in social media posts. Additionally, Contractor shall look for opportunities to tag the @ExperienceTukwila social media handles. 9. Contractor shall work with the City to promote events in the City, including but not limited to City sponsored events, events sponsored by third parties and grand openings of businesses within the City. CA Revised May 2020 Page 6 of 9 58 Event promoted by the City ,with the contractor, cannot conflict with the business interest of Starfire Sports. 10. The City of Tukwila shall also be considered a tournament partner for 2023 and 2024. As a tournament partner the City shall receive the following benefits: a. Tukwila shall be included as part of the tournament name and/or logo. Logos are already designed including the word Tukwila. b. A link to ExperienceTukwila.com on the Starfire homepage, youth tournaments landing page, tournament event page, and drop-down navigation menu. c. Six banners displayed during each day of the tournament; banner to be provided by the City. d. One booth during each day of the sponsored tournament. City, with Starfire permission, may assign this booth to another partner. e. One 8.5" by 11" promotional flyer in all sponsored tournament(s) coach's packet (to be provided by City). f. One marketing email sent to all tournament participants (to be provided by City). g. Rotating placement in the Starfire Media Center during the tournament season. h. Mentioned in Starfire's social media platforms. CA Revised May 2020 Page 7 of 9 59 Exhibit "B" Compensation and Payment Method Compensation and Method of Payment Contractor shall submit to the City a request for payment for services and sponsorships rendered under this Agreement. The total compensation to the Contractor under this Agreement shall not exceed $110,000 ($55,000 in 2023 and $55,000 in 2024). Invoices and requirement for payment shall be emailed to Brandon.Miles©Tukwilwa.gov. The following are the dates and amounts to be invoiced: Invoice # Date (no later than) Amount 1 August 30, 2023 $18,333 2 October 30, 2023 $18,333 3 December 31, 2023 $18,334 4 March 30, 2024 $13,750 5 June 30, 2024 $13,750 6 September 30, 2024 $13,750 7 December 31, 2024 $13,750 Should the Contractor choose to reduce or modify services outlined in Exhibit "A" of this Agreement, the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. Reporting Requirements With each invoice, the Contractor shall provide the following to the City: 1. Estimate number of attendees for tournaments and events at Starfire. 2. Social media engagement. 3. Any other document the Contractor wants to provide to demonstrate success of the events and marketing activities. In addition to the items outlined above, the following information shall be submitted to the City no later than February 1, 2024 for the calendar year of 2023 and no later than February 1, 2025 for the calendar year of 2024. This information is required to be collected by the City and reported to the State of Washington. As a direct result of your proposed tourism related services, provide an estimate of: a. Overall attendance at your proposed event/activity/facility b. Number of people who traveled fewer than 50 miles for your event/activity? c. Number of people who traveled more than 50 miles? CA Revised May 2020 60 Page 8 of 9 d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? f. Of the people who stayed overnight, the number of people who stated in PAID accommodations (hotel/motel/bed- breakfast) in Tukwila? g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid room nights on Friday and 50 paid room nights on Saturday = 75 paid lodging room nights)? Provide information on how the above actuals were determined. Reports and Deliverables shall be submitted to: Brandon. Miles©Tukwilawa.gov. CA Revised May 2020 Page 9 of 9 61 62 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes March 6, 2023 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Kathy Hougardy, Chair; De'Sean Quinn, Thomas McLeod Staff Present Rachel Bianchi, Nora Gierloff, Brandon Miles, Rachelle Sagan, Joseph Mose Chair Hougardy called the meeting to order at 5:30 p.m. BUSINESS AGENDA A. Permit Review Update Staff provided an update on the status of permit review procedures, staffing, timelines and revenues. Item(s) for follow-up: Provide information on processing time for rounds 2 and beyond of comment letters. Committee Recommendation Discussion only. B. Code, Permit Process and Culture Review Staff is seeking Committee approval to move forward with a review of City building and fire codes, infrastructure regulations, permit processes, and customer service culture. This effort is likely to require a budget amendment. Committee Recommendation Unanimous approval. C. Rental Housing Program Update Staff provided a program update. Committee Recommendation Discussion only. D. Lodging Tax Application: Starfire Sports The Lodging Tax Advisory Committee forwarded a recommendation to approve an application from Starfire Sports for the amount of $110,000 through 2024 for tourism promotion activities. Committee Recommendation Unanimous approval. Forward to March 20, 2023 Regular Consent Agenda. Unanimous approval to place the contract on a consent agenda when it is finalized. 63 64 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 7/10 AY 7/17 AY ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 7/10/ 23 AGENDA ITEM TITLE Contract for Comprehensive Financial Sustainability Plan CATEGORY ® Discussion Mtg Date 7/10/23 Motion Mtg Date 7/17/23 Resolution Mtg Date ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Staff is requesting approval to sign a contract with Berk, partnering with FCS Group for development of a comprehensive financial sustainability plan and utility rate study for an amount not to exceed $225,000.00 REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 6/26/23 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $225,000 AMOUNT BUDGETED $225,000 APPROPRIATION REQUIRED $ Fund Source: GENERAL FUND & UTILITY FUNDS Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/10/23 Forwarded to next Regular Meeting consent agenda 7/17/23 MTG. DATE ATTACHMENTS 7/10/23 Informational Memorandum dated 6/20/23 Proposal Contract (added after 6/26 FIN Committee meeting) Minutes from the 6/26 Finance and Governance Committee meeting 7/17/23 No attachments 65 66 COUNCIL AGENDA SYNOPSIS Fy��.; 4s. Initials ITEM No. a'�lf: ‘ i Meeting Date Prepared by Mayor's review Council review , fly 0 7/17/23 DR a I90a ITEM INFORMATION STAFF SPONSOR: KRIS KELLY ORIGINAL AGENDA DATE: 7/17/ 23 AGENDA ITEM TITLE Proposed Contracts: Parks Capital On -Call Services CATEGORY ❑ Discussion Mtg Date 0 Motion Mtg Date 7/17/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mk Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Lire 11 P&R ❑ Police ❑ PW SPONSOR'S Parks & Recreation staff, after soliciting letters of interest and statements of qualifications SUMMARY for on-call services concerning parks planning, design, and project management are prepared to award contracts to eventually provide for park and trail master planning, ADA transition planning, feasibility studies, and other capital project processes. These contracts are being awarded to the firms GGLO and Otak in the amounts of $250,000 each. Staff recommends council approval for execution of both contracts. REVIEWED BY ❑ Trans&Infrastructure Svcs a ❑ LTAC ❑ DATE: 7/10 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ABDI RECOMMENDATIONS: SPONSOR/ADMIN. Parks & Recreation Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $500,000 $500,000 $0 Fund Source: LAND ACQUISTION, RECREATION, & PARK DEVELOPMENT (301) Comments: Fund balance has adequate resources to cover contract amount. MTG. DATE RECORD OF COUNCIL ACTION 7/17/23 MTG. DATE ATTACHMENTS 7/17/23 Informational Memorandum dated June 29, 2023 Request for Qualifications Documentation Proposed Contract & Exhibits: GGLO Proposed Contract & Exhibits: Otak Minutes from the 7/10 CSS Committee meeting 67 68 City of Tukwila Allan Ekberg, Mayor Parks & Recreation Department - Pete Mayer, Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Kris Kelly, Parks Manager BY: David Rosen, Parks & Recreation Fiscal Analyst DATE: June 29, 2023 SUBJECT: Parks Capital On -Call Services Proposed Contracts ISSUE The City of Tukwila's 2020 Park, Recreation and Open Space Plan (PROS) Plan and 6 -year Capital Improvement Plan identify and prioritize numerous repair, renovation, replacement and improvement projects throughout the City's park system. In order to successfully execute these projects, outside on- call park planning, design and project management is necessary to supplement staff's time and expertise. A Request for Qualifications (RFQ) for on-call consulting services supporting a variety of projects was recently issued and two firms were selected through an open and competitive process. Staff recommend executing contracts with two Seattle -based firms, GGLO and Otak. BACKGROUND Proposed FY23/24 capital projects within the parks and trails system include but are not limited to: • Park and facility design and master • Design and development of planning playgrounds, restrooms, and park • ADA transition planning furnishings and equipment • Comprehensive trails planning These projects include scopes of work beyond the in-house expertise of city staff in areas such as landscape design, engineering, planning, community engagement, and feasibility assessments. Two different firms were selected to provide on -demand services due to the breadth and specialization of project needs and services as well as the particular specialties of each firm. DISCUSSION Each on-call contract is not to exceed $250,000 each over their initial two-year terms. Both firms have proven expertise and results in the areas of sustainable design, project management, and community involvement. Both firms have deep experience and expertise in performing on-call/task-order services for their clients. Enabling the utilization of on -demand expertise provides a cost-effective, expeditious and efficient method of supplementing internal resources on a myriad of projects and better positions the City in securing additional capital funding through local, state and federal grants. FINANCIAL IMPACT The contracts are funded from the Land Acquisition, Recreation, & Park Development (301) Fund. No General Fund outflows are created by the execution of this contract and sufficient resources exist within the Fund to support this expenditure. RECOMMENDATION Staff recommends the committee forward the attached contracts for approval onto the City Council Consent Agenda on July 17, 2023. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 ■ 206-433-1800 ■ Website: TukwilaWA.gav 69 INFORMATIONAL MEMORADUM- Proposed Contracts for On -Call Park Planning/Design Services June 29, 2023 Page 2 ATTACHMENTS A --- Request for Qualifications (Submission Deadline of April 10, 2023 at 5PM) B --- Proposed Contract & Exhibits: GGLO C --- Proposed Contract & Exhibits: Otak Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 70 CITY OF TUKWILA REQUEST FOR QUALIFICATIONS On -Call Services- Park Planning, Design and Project Management Tukwila Parks and Recreation Department Request for Qualifications The City of Tukwila is soliciting Letters of Interest and Statements of Qualifications from qualified professionals for on-call consulting services relating to park and recreation planning, design and park project management services. The consultant(s) will provide a variety of on-call consulting services to the City's Parks and Recreation Department as projects are budgeted, grant funds are awarded or as the City's capital improvement program plan is implemented. The on-call contract will be for three years (3). The City may select more than one consultant to provide these services. The Parks and Recreation Department has numerous projects budgeted for 2023-24 as part of its Capital Improvement Program. The City seeks professional on-call expertise in public outreach and involvement, landscape architecture and design, park and trail planning and design, program and facility assessments and planning, urban design and project management services. Scope of Work includes (but is not limited to): 1) Park and trail master planning and design including engaging community members, developing conceptual elements based on the input received through public outreach efforts, prepare recommendations for location, design and features of park and recreation elements. Work includes preparing construction level drawings and cost estimates. 2) Comprehensive trail system planning including conducting a trail system inventory, clarifying ownership and management roles and responsibilities, developing surfacing, furnishing and signage standards, planning for greater local and regional connectivity, etc. 3) Park amenity and furnishing planning, design and project management- planning, design and facilitating the replacement of park features & furnishings consistent with the Department's standards, assisting in the design, renovation and replacement of skate parks, shelters, spray parks, sport courts, sport fields, restrooms, etc. 4) Community engagement and involvement- design and facilitate robust multi-lingual public outreach efforts in collaboration with other city staff and community partners and seek out voices and perspectives not frequently reflected in typical engagement efforts. 5) Project Management- provide business analysis and project management services necessary to ensure technical projects successfully meet established objectives, coordinate resources across multiple disciplines and/or teams, serve as an agent of the City in developing and facilitating contracts and coordinating suppliers and contractors, and provide quality assurance. 6) Development of other park and recreation plans, feasibility studies, condition assessments and strategic plans, including recreation program planning, park restroom strategy and renovation/replacement planning, facility condition assessments, park acquisition planning and public art stewardship planning. 7) Cost estimation and technical assistance- provide cost estimation, budgeting and technical assistance as needed. 8) Site planning, rendering and drawing- develop site renderings, drawings and maps of existing and/or proposed parks and sites. 9) Americans with Disabilities Act (ADA) Transition Planning- conduct an ADA self-assessment and develop a transition plan to increase access and inclusion in parks and recreation programs, parks and facilities. Please review the full RFQ following this notice 71 RFQ 2023-PR003- Park Planning, Design & Project Management The City of Tukwila reserves the right to reject any and all submittals and to waive irregularities and informalities in the submittal and evaluation process. This Request for Qualification does not obligate the City to pay any costs incurred by respondents in the preparation and submission of a proposal. Furthermore, the RFQ does not obligate the City to accept or contract for any expressed or implied services. The successful respondent must comply with the City of Tukwila equal opportunity requirements. The City is committed to a program of equal employment opportunity regardless of race, color, creed, sex, age, nationality, or disability. The contracted vendor(s) for this project will be expected to comply with all Federal, State, County, and City codes and regulations applicable to such work and perform the work in accordance with the requirements and edifications of the contract documents. Request for Qualifications (RFQ) will be received at the City of Tukwila City Hall Building Attention Parks 6200 South Center BLVD, Tukwila, WA, 98168 Until 5:00 p.m. (Pacific Time) on April 10th 2023. No protest will be recognized, as this is the official time. Qualifications received after the appointed time set for receipt will be returned unopened. Proposed Project Schedule: April 10, 2023 5pm (Pacific Time) Final day and time to receive RFQs April 10-14, 2023 Review RFQ submissions April l 7-19, 2023 Scheduled interviews of top consultant(s)/firms May 10 2023 Recommended Contract Approval to Park Commission and City Council (est.) May 2023 — Work commences as needed/on-call Response Requested The City is soliciting quotes from five (5) qualified firm(s) identified from the Municipal Research Services Center Consultant Roster to engage in the Scope of Work. The City may select more than one consultant to provide these services. Consultants will be Selected Based on the Following Criteria: 1) Ability to provide services based on the Scope of Work; 2) Experience in collaborative design services and public participation in the design process, particularly in highly diverse and under -served populations; 3) Experience in collaboration with multi -disciplinary and multi -agency projects; 4) Ability to apply creative solutions with limited resources and on constrained sites; 5) Knowledge and experience with City of Tukwila plan review and permitting processes; 6) Demonstrated ability to keep projects on time and within budget; 7) Demonstrated ability to communicate and work effectively with the public, staff, policy and review bodies and elected officials; 8) Experience of key staff members who would be assigned to this project; 9) References; 10) Responsiveness to this request for qualifications. Agreement for Services: The selected consultant(s)/firm(s) will be expected to enter into a professional services agreement. The contract period shall be for on-call services up to three (3) years. Statements of Interest may not exceed 30 total pages in length. Included in the Statement of Interest should be the following: Page 2 of 3 72 RFQ 2023-PR003- Park Planning, Design & Project Management • A letter of interest from the prime firm, signed by the principal professional intended to lead the study effort. The letter needs to include contact information and indicate the availability of all members of the team necessary to conduct the services requested by Tukwila Parks and Recreation. • Identification of key firms and individuals proposed to make up the team. Include an explanation of how this team will be organized and managed. • Background resumes demonstrating the experience of key professionals making up the proposed team. • Respondents are requested to provide at least 3 references for comparable work/projects. • Descriptions of successful planning and design projects of a similar nature completed by the firm and its team members, including their locations, and client contact information that Tukwila Parks may use as reference. Please email one (1) electronic copy in PDF format to parksrfpinfo@tukwilawa.gov and submit four (4) bound copies of the above information for use by members of a consultant selection committee. Following an evaluation of the RFP's received, the firm(s) considered to be the most qualified may be requested to participate in an additional proposal / interview process. No further action beyond submission of the above information is required currently. Project Contact Information For questions regarding the Request for Qualifications, the City requests all inquiries be submitted via email only, to parksrfpinfo@tukwilawa.gov and to the attention of: Peter M. Mayer, Director City of Tukwila Parks and Recreation parksrfpinfo@tukwilawa.gov All questions and staff responses will be routinely posted here: https://www.tu kwilawa.gov/departments/parks-and-recreation/projects-and-planning/ All submissions must be received by 5pm (Pacific Time) on April 10, 2023. No submittals will be accepted after this date and time. Page 3 of 3 73 74 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and GGLO ARCHITECTURE. INTERIOR DESIGN. LANDSCAPE ARCHITECTURE.PLANNING & URBAN DESIGN. LLC (GGLO. LLC). hereinafter referred to as "the Contractor," whose principal office is located at 1301 Fifth Avenue, Suite 2200, Seattle WA, 98101. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $250,000 at a rate based on hourly labor rates per the Billing Rate Schedule (Exhibit B). Compensation shall be for time and materials performance of task requests from the City. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. The Contractor shall not begin any work under this Agreement until an authorized Task Order has been agreed upon by the parties, and the City has issued a Notice to Proceed. This Agreement shall expire on July 1, 2025, unless otherwise amended by mutual consent of the parties. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits CA Revised May 2020 Page 1 of 4 75 including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. 3. Workers' Compensation insurance for Washington State as required by Title 51 RCW. 4. Professional Liability (E&O/Technical E&O) insurance appropriate to the contractor's profession. The limit shall be $1,000,000 for each claim. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating CA Revised May 2020 Page 2 of 4 76 of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this CA Revised May 2020 Page 3 of 4 77 Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 2023. ** City signatures to be obtained by ** Contractor signature to be obtained by City Clerk's Staff ONLY. ** sponsor staff. ** CITY OF TUKWILA Allan Ekberg, Mayor ATTEST/AUTHENTICATED: Christy O'Flaherty, City Clerk APPROVED AS TO FORM: CONTRACTOR: GGLO, LLC By: Printed Name: Marieke Lacasse Title: Principal Address: 1301 Fifth Avenue, Suite 2200, Seattle WA 98101 CA Revised May 2020 Page 4 of 4 78 Office of the City Attorney CA Revised May 2020 Page 5 of 4 79 80 GGLO I. SCOPE OF SERVICES A. Project Understanding and Preliminary Program Elements The work for this on-call contract may include: ARCHITECTURE INTERIORS LANDSCAPE URBAN DESIGN 1. Park and trail master planning and design, including engaging community members, developing conceptual elements based on the input received through public outreach efforts, prepare recommendations for location, design and features of park and recreation elements. Work includes preparing construction level drawings and cost estimates. 2. Comprehensive trail system planning, including conducting a trail system inventory, clarifying City and management roles and responsibilities, developing surfacing, furnishing and signage standards, planning for greater local and regional connectivity, etc. 3. Park amenity and furnishing planning, design and project management planning, design and facilitating the replacement of park features & furnishings consistent with the Department's standards, assisting in the design, renovation and replacement of skate parks, shelters, spray parks, sport courts, sport fields, restrooms, etc. 4. Community engagement and involvement, design and facilitate robust multi-lingual public outreach efforts in collaboration with other city staff and community partners and seek out voices and perspectives not frequently reflected in typical engagement efforts. 5. Project Management, provide business analysis and project management services necessary to ensure technical projects successfully meet established objectives, coordinate resources across multiple disciplines and/or teams, serve as an agent of the City in developing and facilitating contracts and coordinating suppliers and contractors, and provide quality assurance. 6. Development of other park and recreation plans, feasibility studies, conditions assessments and strategic plans, including recreation program planning, park restroom strategy and renovation/replacement planning, facility condition assessments, park acquisition planning and public art stewardship planning. 7. Cost estimation and technical assistance, provide cost estimation, budgeting and technical assistance as needed. 8. Site planning, rendering, and drawing, develop site renderings, drawings, and maps of existing and/or proposed parks and sites. 9. Americans with Disabilities Act (ADA) Transition Planning, conduct an ADA self- assessment and develop a transition plan to increase access and inclusion in parks and recreation programs, parks and facilities. B. Landscape Architecture Design Services 1. FEASIBILITY STUDY, CONDITIONS ASSESSMENT, STRATEGIC PLANNING The goal of this phase is to assist the client to identify site constraints for a particular site and understand its opportunities. SEATTLE 1 LOS ANGELES 1 BOISE gglo.com 81 Client — Project Site Architecture 1 Landscape Architecture 1 Interior Design Proposal DRAFT TEMPLATE May 10, 2023 Tasks may include: Discovery / Baseline Assessment: • Explore Project Opportunities: o Outline project goals and development assumptions. o Understand key project data. o Identify project assumptions. o Ask key questions. o Identify sustainability assumptions and goals. • Develop the Zoning Code Summary: o Prepare a written summary. o Understand landscape requirements and right-of-way requirements that impact project area. o Research city and neighborhood design guideline documents for applicable and relevant requirements and/or recommendations. Inventory of existing facilities and programming: • Site Analysis: o Study existing survey (if available) / existing site conditions. o Understand site constraints. o Understand environmental / geological factors, such as critical areas, steep slopes, protected areas, etc. o Conduct a visual analysis and Inventory of Existing City Parks, Recreation Facilities, Schools, Nearby County Parks and community facilities; of public open space areas; and or school district grounds that support sport activities. o Conduct an inventory of design and maintenance standards for Parks. o Conduct and inventory of existing public recreation programming. • Partnerships: o Identify non-profit, school district, surrounding cities, county, and national and state Park Program partnership opportunities for Facilities and Programming Analysis and Needs Assessment: • Develop Project Area Analysis: o Provide diagrams and/or project data that reflects site analysis, zoning, and code constraints. • Precedent Studies research: o Assess needs for community, programming, open space, trails, and facilities. o Demographic Trends analysis, Cultural Audit. o Meet City goals. o Needs Assessment and Programming. Programming: • Review Programming needs from assessment. • Develop Program Options: o Develop program options to show variations and different adjacencies. o Identify pros and cons for discussion. 82 Client — Project Site Architecture 1 Landscape Architecture 1 Interior Design Proposal DRAFT TEMPLATE May 10, 2023 o Prepare simple block plans that confirm the feasibility of the project with the City's goals. Facility, Parks and Community services Planning: • Study development of Parks system: o Park Land Analysis o Park Facility and Design Analysis o Park Facility Improvement Budget (with options and alternates) 2. MASTER PLAN DEVELOPMENT Tasks include: • Review City's Project Requirements, site survey, environmental report, and market study, if available • Site visit to confirm and document existing conditions. • Research and analyze site context: o Analyze physical site conditions. o Analyze ecology and climate conditions. o Research community and site history and culture. o Create narratives and diagrams or overlays as needed to describe intent. • Determine key meeting/presentation dates and Landscape deliverables schedule. • Preliminary summary of applicable Land Use Code provisions; Review zoning and entitlement requirements. • Develop three conceptual plans for presentation to public, Parks and Trails Commission, City Council, and staff. • Provide a rough order of magnitude cost estimates for each conceptual plan. • Get feedback on the concepts and individual amenities from stakeholders in order to develop a preferred design. • Summarize stakeholder feedback in determining the final, preferred design that will make up the Master Plan. • Prepare a narrative that summarizes the existing conditions, design alternatives, cost implications and regulatory criteria, and identifies issues which require further study at the next stage of project development. • Prepare and present preferred Master Plan alternative to public, Commissions, and City Council that includes an updated cost estimate. • Provide adequate detail for pricing with alternatives for above and below budget and provide for City review. • Attend bi-weekly meetings with Design Team and City to carry out the above tasks. Deliverables: • Draft Master Plan Report and presentation • Final Master Plan presentation • Final Master Plan report for publication 3. PROJECT MANAGEMENT Act as the City's representative and advocate. • Develop a detailed scope of work which includes project timeline with all proposed major milestones and cost estimates. 83 Client — Project Site Architecture 1 Landscape Architecture 1 Interior Design Proposal DRAFT TEMPLATE May 10, 2023 • Determine specific deliverables from consultant and City. • Attend kick-off meeting with key City staff to initiate project design. • Attend kick off and recurring project meetings, create agendas, write meeting minutes/meeting summaries. • Prepare/review monthly progress reports and invoices. • Provide initial project schedule and monthly updates on milestones. • Manage consultants, and Quality Assurance/Quality Control of all deliverables. • Coordinate plan revision and response to City comments on all deliverables. • Regular communication with City Park manager on progress, problems, and issues. 4. COMMUNITY ENGAGEMENT • Finalize the Public Involvement Plan (PIP) and delineate work and efforts to come, develop key messages, create digital framework (i.e. project web pages, email listserv, social media plan). • Outreach to engage all areas of the community, especially underserved and underrepresented groups. Key components of the PIP would include: o Conduct targeted stakeholder interviews (including community members, residents, businesses, schools, golf courses, and other groups as identified during early stakeholder assessment). o Conduct 3 community workshops (preliminary listening session, sharing the vision, and sharing the draft updated Master Plan). o Share Vision for The City of Tukwila's Park and Recreation System and solicit community input as part of an iterative process. o Online meetings using Zoom, Mural, and other platforms as needed. o Larger -scale open house/public meeting. o Broad community survey (primarily digital). o Board of Commissioners Public Meetings if needed. o City Council Presentations. Deliverables: • Communications (web page content development, email update list, social media updates) • Multi -week online open house website at key milestone • Interactive outreach and real-time engagement opportunities: o Targeted stakeholder interviews o Community workshops (3): Preliminary listening session; sharing the vision and options; sharing the draft Master Plan Record of community dialogue (meeting summaries) • Public survey/poll • Graphics, materials, and key message development (including translation(s) as needed) • Responses to individual inquiries • Updates to Parks Board and City Council (as needed) • Community organization briefings and presentations (by request) • Partnering with local non-profit groups and community organizations to reach underrepresented and underserved populations. 84 Client — Project Site Architecture 1 Landscape Architecture 1 Interior Design Proposal DRAFT TEMPLATE May 10, 2023 5. SCHEMATIC DESIGN — 30% DOCUMENTATION Tasks include: • Develop schematic level project information, landscape plans showing hardscape and planting areas at ground and roof levels, street sections and character imagery based on Concept Design and City and consultant team input. • Update Concept Package based on City input regarding precedent imagery & project design goals. • Attend bi-weekly project team meetings related to Landscape. • Coordinate work with design consultants. • Prepare Project Narrative describing preliminary proposed materials, planting types, and street level furnishings. • In-house quality review. Deliverables: • Schematic Design Documents to include general information; landscape plans; street sections; hardscape and planting materials and furnishings. • Updates to Concept Package 6. DESIGN DEVELOPMENT — 60% DOCUMENTATION GGLO will collaborate with the City's Design Team through the development and detailing of the project. Tasks include: • Develop and refine project information, hardscape and landscape plans w/ conceptual exterior lighting types and general areas, irrigation concept, street sections, material and planting palettes, and typical details. Dimensions and notations describing design intent for DD level pricing to be provided. • Attend bi-weekly project team design & coordination meetings related to Landscape. • Coordinate work with design consultants. • Recommend exterior light fixture types for character. Locations, spacing and specification by others. • Prepare Landscape portion of outline specification and confirm applicability of products with City. • In-house quality review of documents. Deliverables: • Design Development documents will include general information; layout and materials plans; planting plans; irrigation concept; material and planting palettes, street furnishings and typical details. • Outline specification of landscape related materials. 85 Client — Project Site Architecture 1 Landscape Architecture 1 Interior Design Proposal DRAFT TEMPLATE May 10, 2023 7. CONSTRUCTION DOCUMENTS — 90%, 100% DOCUMENTATION GGLO will collaborate with the City's Design Team to carry out the design intent through refinement and detailing of the project. Approved Design Development documents to serve as basis for Construction Documents. Tasks include: • Finalize design exhibits noted in DD phase scope of services and provide detailed dimensioning and notes suitable for building permit approval, bidding, and construction of the project. • Add enlarged plans where needed, sections and non -typical details to describe design intent. • Prepare irrigation plans for planting areas. Coordinate controls and water supply with MEP consultant. • Finalize coordination with Design Team. • Provide Building Permit Set per jurisdiction requirements. • Provide Bid Set for solicitation of competitive bids from general contractors. Bid document clarifications and addenda to be provided in Bidding & Negotiations phase. • Respond to questions from City and Contractor regarding design intent and acceptability of substitutions. • Provide an IFC set of Construction Documents that incorporates building permit correction responses and addenda issued under the Bidding & Negotiation phase. • Attend bi-weekly project team design & coordination meetings related to Landscape. • Prepare CSI Masterspec specifications. • In-house quality review of documents. Deliverables: • Building Permit Set per Jurisdiction requirements. • Bid Set. • Construction Set (IFC). • Landscape Specifications in CSI Masterspec format. 8. BIDDING & NEGOTIATION GGLO assumes a public bidding process. The scope for the bidding process is included in this phase. Bidding & Negotiation tasks include: • Respond to questions from City and/or Contractor(s) regarding design intent and acceptability of substitutions. • Prepare addenda to Construction Documents to document clarifications and approved substitutions. One issuance is assumed. Scope of addenda is assumed to be minor in nature. Deliverables: 86 Client — Project Site Architecture 1 Landscape Architecture 1 Interior Design Proposal DRAFT TEMPLATE May 10, 2023 • Written addenda with drawing exhibits • Provide a Consolidated Construction Set (Issued for Construction or IFC) that incorporates building permit correction responses and resolution of the Bid process. 9. CONSTRUCTION PHASE SERVICES GGLO will collaborate with the City's Design Team regularly through the construction process to review that construction quality and detailing meets the established design intent. Construction phase services are based upon the length of the construction schedule. Tasks include: • Attend on site Landscape pre -construction conference. Contractor to prepare and distribute agenda and meeting notes with action items. • Review General Contractor's construction schedule and submittal schedule. • Respond to Landscape related RFI's (Request for Information) submitted by the General Contractor. • Issue Landscape related ASI's (Architect's Supplemental Instructions) and SD's (Supplemental Drawings) to Architect to clarify design intent. • Review properly processed Contractor submittals and shop drawings with a limit of two (2) reviews per submittal. Coordinate consultant reviews with consultant team members. • Attend City / Architect / Contractor (OAC) progress meetings regarding Landscape scope of work. Contractor to prepare and distribute agendas and meeting notes with action items. Assumes a maximum of XX Meetings, concurrent with Site Visits. • Observe construction progress of Landscape related scope. Prepare and issue Field Observation reports from site visits. Assumes a maximum of XX Site Visits, concurrent with Meetings. • Review Contractor's punch list of Landscape correction items at Substantial Completion. • Review Landscape related As -Built documents, operations and maintenance manuals and warranties submitted by Contractor and provide comments. • 1 -year plant warranty review and Site Visit. C. Additional Services The following services, though they could be provided by GGLO, are not included in our Scope of Basic Services and Jurisdictional Services, and, if requested, will be billed as Additional Services. • As -Built Drawings. • Record Drawings. • LEED / other Sustainable Design Certification Program enrollment, documentation, and certification process. • Life Cycle Cost Analysis. • Study Models or Presentation Models. • Rendered/Colored Perspectives and 3-D modeling, other than what is identified in Basic Services or elected to do by the Landscape Architect. 87 Client — Project Site Architecture 1 Landscape Architecture 1 Interior Design Proposal DRAFT TEMPLATE May 10, 2023 • Marketing Information such as brochures, exhibits, etc. • Meetings other than those specifically included in Basic Services. • Out of sequence design or revisions or design phase durations beyond those shown in the attached schedule. • Extraordinary and/or challenging jurisdictional requirements including Environmental Impact Statement support or hearing examiner presentations. • Engineering and Hydrology Design of Pools or water features • Exterior Building Lighting Design or engineering • Signage and Wayfinding • Site Lighting Design • Construction Observation beyond timeline identified in project schedule 88 GGLO Terms of Agreement Date of Agreement: June 6, 2023 Project: Tukwila on-call Services Project No.: 20230xx.01 ARCHITECTURE INTERIORS LANDSCAPE URBAN DESIGN I. COMPENSATION Compensation for Professional Services is billed on an hourly basis or as a percentage of project completion. Compensation for Supplemental Services shall be billed on an hourly basis according to the billing rate schedule below, or as agreed to prior to the commencement of the services. II. 2023 HOURLY BILLING RATES Principal II — Marieke Lacasse $310 Senior Landscape Architect I — Philip Decker $195 Landscape Architect II — David Marshall $180 Landscape Architect I $165 Landscape Designer 11 — Nicolas Zurlini $155 Landscape Designer 1 — Sherry Xu $140 Intern $120 The rates and multiples set forth above may be adjusted as required by GGLO compensation practices. III. SUBCONSULTANTS The costs of subconsultants for engineering, model construction, artist's renderings, etc., when required and authorized by the Owner, shall be billed at a multiple of one and one-tenth (1.10) times the expense incurred by GGLO. IV. REIMBURSABLE EXPENSES Reimbursable expenses are charged in addition to compensation for Professional Services and include printing and reproduction; postage, delivery charges; transportation, air travel, parking; and automobile use. Unless agreed otherwise, reimbursable expenses shall be billed at a multiple of one and one-tenth (1.10) times the expenses incurred by GGLO. V. INVOICING AND PAYMENTS Invoices shall be submitted monthly for services and reimbursable expenses incurred during the preceding month. Services shall be billed on an hourly basis. Payments are due and payable upon receipt of the invoice by the Owner. Failure of the Owner to notify GGLO in writing of any disputes with the amount of any monthly invoices, within thirty (30) days of receipt by the Owner, shall be considered acceptance of those invoices for payment under this agreement. Amounts unpaid thirty (30) days after the date of the invoice shall bear interest at the rate of one and one-half percent (1-1/2%) per month, or the maximum amount allowed by law, whichever is less. In addition, GGLO may, after giving written notice to the Owner, suspend services until all amounts due are paid in full, and the Owner shall indemnify, defend and pay any claims and expenses incurred by GGLO resulting from such work stoppage and expenses from collection of amounts past due. VI. OTHER CONDITIONS 1. Limitation of Liability: The Owner and GGLO have discussed the risks, rewards and benefits of the project and GGLO's total fee for services. The risks have been allocated such that the Owner agrees that, to the fullest extent permitted by law, GGLO's total liability to the Owner for any and all injuries, claims, losses, expenses, damages or claims expenses arising out of this agreement from any cause or causes, shall not exceed the total amount of GGLO's total fee for services rendered on this project. Such claims and causes include, but are not limited to negligence, professional errors or omissions, strict liability, or breach of contract. 2. Design of Alterations: Inasmuch as the remodeling and/or rehabilitation of an existing structure requires that certain assumptions be made regarding existing conditions, and because some of these assumptions may not be verifiable without expending additional sums of money, or destroying otherwise adequate or serviceable portions of the building, the Owner agrees that, except for negligence on the part of GGLO, the Owner will hold harmless, indemnify and defend GGLO from and against any and all claims, damages and costs arising out of assumptions made regarding existing conditions related to the professional services provided under this Agreement. 3. Design Without Construction Review: The Owner understands that there may be misinterpretations of GGLO's plans and specifications during construction which may lead to errors and subsequent damage. In the event that the Owner elects to proceed with the work without GGLO providing regular and on going construction contract administration services, the Owner agrees to indemnify, hold harmless and defend GGLO against any and all claims which may arise out of the acts of a Contractor performing work not in compliance with the intent of the design documents. 4. Design of Studies: Because preliminary studies require that assumptions be made regarding existing conditions and some of these assumptions may not be verifiable without expending additional resources, studies are based upon Owner -provided information and are prepared in response to specific program requirements and limitations. Studies are subject to additional site investigation, design development and regulatory review. Information provided in a study is not to be relied upon for any purpose without the express written consent of GGLO. The Owner hereby agrees to hold harmless, indemnify and defend GGLO from and against any and all claims, damages and costs arising out of professional services provided related to preliminary studies under this agreement. SEATTLE 1 LOS ANGELES 1 BOISE gglo.com 89 90 5. Ownership of Documents: The Owner acknowledges GGLO's construction documents as instruments of professional service. All reports, plans, specifications, field data and notes, and other documents, including all documents on electronic media, prepared by GGLO as instruments of service shall remain the property of GGLO. GGLO will provide the Owner with record electronic files of the Contract Documents, conforming to GGLO's standard specifications for software and file format. The Owner agrees, to the fullest extent permitted by law, to indemnify and hold GGLO harmless from any claim, liability or cost (including reasonable attorney's fees and defense costs) arising or allegedly arising out of any use or modification of the construction documents by the Owner or any person or entity that acquires or obtains the plans and specifications from or through the Owner without the written authorization of GGLO. 6. Claims Notification: Washington State Law requires that GGLO notify clients entering into contract for the sale, construction or substantial remodel of a residence, that all potential claimants who allege construction defects against a construction professional, shall serve the construction professional with a notice of the claim 45 days before suit can be brought. 7. Termination or Suspension: If the project is suspended by the Owner for more than 30 consecutive days, GGLO shall be compensated for services performed prior to notice of such suspension. When the project is resumed, GGLO's fees for the remaining services and the time schedules shall be equitably adjusted. In the event of termination not the fault of G GLO, GGLO shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due. 8. Statute of Limitations: Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statues of limitations shall commence to run no later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statutes of limitations commence to run any later than the date when GGLO's services are substantially completed. SEATTLE 1 LOS ANGELES 1 BOISE gglo.com City of Tukwila 6200 Southcenter Boulevard, Tukwila WA98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Otak. Inc. , hereinafter referred to as "the Contractor," whose principal office is located at 11241 Willows Road NE, Redmond, WA 98052 . WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $250,000.00 at a rate based on hourly labor rates per the Billing Rate Schedule (Exhibit B). Compensation shall be for time and materials performance of task requests from the City. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. The Contractor shall not begin any work under this Agreement until an authorized Task Order has been agreed upon by the parties, and the City has issued a Notice to Proceed. This Agreement shall expire on July 1, 2025, subject to two additional one-year extensions granted by the City at its sole discretion or as otherwise amended by mutual consent of the parties. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or CA Revised May 2020 Page 1 of 4 91 suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. CA Revised May 2020 Page 2 of 4 92 D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this CA Revised May 2020 Page 3 of 4 93 Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 ** City signatures to be obtained by ** Contractor signature to be obtained by City Clerk's Staff ONLY. ** sponsor staff. ** CITY OF TUKWILA Allan Ekberg, Mayor ATTEST/AUTHENTICATED: Christy O'Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONTRACTOR: By: Printed Name: Title: Address: CA Revised May 2020 Page 4 of 4 94 Otak iii► Scope of Work City of Tukwila Tukwila Parks On -Call — Park Planning, Design and Project Management RFQ 2023-PR003 Otak Project No. 21383.000 June 2023 Project Description The Parks and Recreation Department has numerous projects budgeted for 2023-24 as part of its Capital Improvement Program. The City seeks professional on-call expertise in public outreach and involvement, landscape architecture and design, park and trail planning and design, program and facility assessments and planning, urban design and project management services. Scope of Work includes (not limited to): ■ Park and trail master planning and design including engaging community members, developing conceptual elements based on the input received through public outreach efforts, prepare recommendations for location, design and features of park and recreation elements. Work includes preparing construction level drawings and cost estimates. ■ Comprehensive trail system planning including conducting a trail system inventory, clarifying ownership and management roles and responsibilities, developing surfacing, furnishing and signage standards, planning for greater local and regional connectivity, etc. ■ Park amenity and furnishing planning, design and project management- planning, design and facilitating the replacement of park features & furnishings consistent with the Department's standards, assisting in the design, renovation and replacement of skate parks, shelters, spray parks, sport courts, sport fields, restrooms, etc. ■ Community engagement and involvement- design and facilitate robust multi-lingual public outreach efforts in collaboration with other city staff and community partners and seek out voices and perspectives not frequently reflected in typical engagement efforts. ■ Project Management- provide business analysis and project management services necessary to ensure technical projects successfully meet established objectives, coordinate resources across multiple disciplines and/or teams, serve as an agent of the City in developing and facilitating contracts and coordinating suppliers and contractors, and provide quality assurance. ■ Development of other park and recreation plans, feasibility studies, condition assessments and strategic plans, including recreation program planning, park restroom strategy and renovation/replacement planning, facility condition assessments, park acquisition planning and public art stewardship planning. ■ Cost estimation and technical assistance- provide cost estimation, budgeting and technical assistance as needed. ■ Site planning, rendering and drawing- develop site renderings, drawings and maps of existing and/or proposed parks and sites. 11241 Willows Road NE, Suite 200 1 Redmond, WA 98052 1 Phone 425.822.4446 1 otak.com Ilpdx-ae-fsO11projlproject121300121383109 corporatelcontractsl21383 city of tukwila agreement june 2023.docx 95 Scope of Work continued ■ Americans with Disabilities Act (ADA) Transition Planning- conduct an ADA self-assessment and develop a transition plan to increase access and inclusion in parks and recreation programs, parks and facilities. Subconsultants 100 Envirolssues Community Engagement and Involvement ■ Public meetings ■ Multi-lingual public outreach Project Assumptions and Exclusions ■ Maximum total contract value is $250,000.00 unless otherwise mutually agreed to by the parties. ■ Three-year contract duration, with two option years ■ Annual rate increase ■ All work awarded under the on-call agreement will be by task, and billed to the City as such. City of Tukwila On -Call Services — Park Planning, Design and Project Management 96 2 Otak Otak, Inc. Billing Rate Schedule Landscape Architecture & Planning Billing Rate Landscape Technician I 79.00 Landscape Technician II 91.00 Landscape Technician 111 107.00 Landscape Architect I 105.00 Landscape Architect II 118.00 Landscape Architect I11 128.00 Landscape Architect IV 138.00 Landscape Architect V 153.00 Landscape Architect VI 166.00 Landscape Architect VII 186.00 PIC/DEI Manager 200.00 PIC/Sr. PM LA/Master Plan 232.00 Sr. PIC/Sr. PM LA/Mst Pln 276.00 Planner Associate I 80.00 Planner Associate I I 97.00 Planner Associate III 111.00 Planner Associate IV 122.00 GIS Specialist - Planner 115.00 Sr. GIS Specialist - Planner 128.00 Planner I 126.00 Planner II 138.00 Planner III 150.00 Planner IV 167.00 Planner V 182.00 Planner VI 197.00 Engineering Engineering Tech I Engineering Tech II Engineering Tech 111 Engineering Tech IV Engineering Tech V Engineering Tech VI Engineering Tech VII Engineering Designer I Engineering Designer II Engineering Designer 111 Engineering Designer IV Engineering Designer V Civil Engineer I Civil Engineer II Civil Engineer III Civil Engineer IV Civil Engineer V Civil Engineer VI Page 1 of 2 71.00 82.00 93.00 112.00 124.00 135.00 165.00 89.00 104.00 111.00 125.00 132.00 115.00 125.00 135.00 145.00 155.00 166.00 Otak 97 98 Otak, Inc. Billing Rate Schedule Civil Engineer VII Civil Engineer VIII Civil Engineer IX Civil Engineer X PIC/Sr. PM Civil Sr. PIC/Sr. PM Civil 174.00 190.00 210.00 215.00 273.00 310.00 Science Scientist I 95.00 Scientist II 116.00 Scientist III 133.00 Scientist IV 155.00 Scientist V 181.00 Scientist VI 208.00 Environmental Specialist 147.00 PIC/Scientist 231.00 Survey Survey Field Technician I 78.00 Survey Field Technician II 83.00 Survey Field Technician III 88.00 Survey Crew Chief I 90.00 Survey Crew Chief II 114.00 Survey Crew Chief 111 138.00 Survey Office Technician I 90.00 Survey Office Technician II 100.00 Survey Office Technician III 124.00 Survey Office Technician IV 135.00 Professional Land Surveyor I 138.00 Professional Land Surveyor II 145.00 Professional Land Surveyor III 163.00 Professional Land Surveyor IV 176.00 Professional Land Surveyor V 222.00 PIC/PLS Sr. Manager 264.00 Project Support Services Project Admin. Asst Graphics Specialist Project Coordinator I Project Coordinator II Project Coordinator 111 92.00 125.00 120.00 144.00 160.00 Note: Billing rates are based on 2023 rates and are updated annually by approximately four percent (4.00%). Page 2 of 2 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes July 10, 2023- 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: Mohamed Abdi, Chair; Thomas McLeod, Tosh Sharp Pete Mayer, Kris Kelly, David Rosen, Eric Lund, Eric Dreyer, Laurel Humphrey Chair Abdi called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contracts: On -Call Park Planning, Design, and Project Management Staff is seeking approval of contracts with GGLO, LLC and Otak, Inc. in amounts not to exceed *$250,000 each for on-call park planning, design and project management services. Item(s) for follow-up: • Provide information about planning and funding riverside road safety and design improvements along S. 115th St and 42nd Ave S. Committee Recommendation: Unanimous approval. Forward to July 17, 2023 Regular Consent Agenda. B. Contract: Additional Fleet Cameras Staff is seeking approval of an amendment to Contract 17-123a with Axon to purchase 18 additional fleet cameras. The cost is $58,559.72 for years 1-4 and $58,559.80 for year 5, bringing the total contract amount to $292,798.68 Committee Recommendation: Unanimous approval. Forward to July 17, 2023 Regular Consent Agenda. 11. MISCELLANEOUS The meeting adjourned at 6:20 p.m. Committee Chair Approval Minutes by LH 99 100 COUNCIL AGENDA SYNOPSIS Fy1�.Initials ITEMNO. ‘4 in> Meeting Date Prepared by Mayor's review Council review s.1.17/17/23 EL afly I90a ITEM INFORMATION STAFF SPONSOR: ERIC LUND ORIGINAL AGENDA DATE: 7/17/23 AGENDA ITEM TITLE Amendment to Contract 17-123 - Axon Enterprises, Inc. CATEGORY ❑ Discussion Mtg Date 0 Motion Mtg Date 7/17/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mk Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R 11 Police ❑ PW SPONSOR'S The Police Department is implementing a take-home vehicle program for commissioned SUMMARY personnel. The additional vehicles have already been ordered by Fleet Services. This amendment will allow the Police Department to purchase additional cameras to outfit the additional police vehicles. REVIEWED BY ❑ Trans&Infrastructure Svcs a ❑ LTAC ❑ DATE: 7/10/23 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ABDI RECOMMENDATIONS: SPONSOR/ADMIN. Police Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $292,798.68 $ $ Fund Source: PD BUDGET Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/17/23 MTG. DATE ATTACHMENTS 7/17/23 Informational Memorandum dated 7/3/23 (updated 7/10/23) Contract for services - Amendment #2 (updated 7/10/23) Quote #Q456358-44967.733RH (updated 7/10/23) Contract for Services #17-123 Minutes from the 7/10 CSS Committee meeting 101 102 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services and Safety Committee FROM: Eric Dreyer, Chief of Police BY: Eric Lund, Deputy Chief of Police CC: Mayor Ekberg DATE: d 3', 2023Ju1v 10th, 2023 SUBJECT: Contract Amendment #2 with Axon (17-123a) ISSUE The Police Department has been working with Fleet to acquire additional vehicles to start the department take home car program. The additional vehicles are due to be deployed in the next 4-5 months. In order to outfit the additional vehicles with dash cameras, the City will need to purchase 18 additional Fleet Cameras from Axon. BACKGROUND During the November 28, 2022 Tukwila City Council Committee of the Whole meeting, it was discussed that the take-home vehicle program for commissioned Police Officers will be implemented with funding achieved through budget savings in the Police Department. Currently, the contract with Axon includes 41 fleet cameras. This covers 33 patrol vehicles, 1 heavy duty truck, and one jail van (takes multiple cameras). In order to complete the take-home vehicle program, Fleet Services has ordered 12 additional patrol cars. Additionally, Fleet ordered four (4) Ford F-150 patrol trucks to replace the Traffic Unit motorcycles. We have determined that 18 additional cameras (plus 2 spares) will be needed to outfit all the incoming vehicles with cameras. The spare cameras allow Fleet to quickly replace malfunctioning cameras instead of shipping the units for warranty repairs, thus allowing the patrol cars to be placed back into service quickly. DISCUSSION Overall, Axon Fleet 3 cameras offer a range of advantages, including officer safety, evidence collection, accountability, transparency, training, and public perception. By harnessing the power of video and audio recordings, law enforcement agencies can enhance their operations, foster community trust, and promote safer interactions between officers and the public. FINANCIAL IMPACT The cost of the 18 cameras (plus 2 spares) is $60,540.87$58,559.72 for year 1 through year 4, and $60,5'10.82$58,559.80 for year 2 through year 5. The total amount for this purchase over the 5 years of the contract is $302,704.15$292,798.68. Due to budget savings due to staffing levels the Police Department will absorb the costs into it's 2023-2024 budget. Once the Police Department is fully staffed and the budget is further analyzed, it may return to the council with the request for a budget amendment. Currently, the contract with Axon costs the Police Department $194,549.48 per year for Fleet Cameras, Body Cameras, and Tasers. With the approval of the contract amendment, the total cost of the program will be $255,090.30$253,109.20 per year. 103 INFORMATIONAL MEMO Page 2 The Police Department will attempt to absorb the additional costs within the existing budget but may have to submit a budget amendment in 2024 if conditions change. RECOMMENDATION The Council is being asked to authorize the Mayor to sign the contract amendment and consider this item on the consent agenda at the August 7, 2023 Regular Meeting. ATTACHMENTS Axon Quote ttQ15635814967.733R1-I#Q456358-45113.634LK Axon Contract Amendment 2 (17-123) C:1Users\andy-y1AppDatalLocal\Microsoft\Windows\INetCache\Content.Outlook\R1NYNLZP1 Informational Memorandum (Info Memo) v2.docx 104 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment # 2 Between the City of Tukwila and Axon Enterprises, Inc. That portion of Contract No. 17-123 ("Contract") between the City of Tukwila and Axon Enterprises, Inc is hereby amended as follows: 1. Quote #Q-456358 '1'1967.733RH45113.633LK, which is attached to this Amendment, will be added attached to the current Contract. 2. The second paragraph of the Contract is amended to read as follows: 3, "This Agreement sets forth the terms and conditions for the purchase, delivery, use, and support of Axon products and services as detailed in Quote #Q374532- 44680.751 BH, Q-388116-44680.889BH, and Q-456358-44967.733.RH45113.633LK (the Quote), which is hereby incorporated by reference. In consideration of this agreement the Parties agree as follows:" All other provisions of the contract shall remain in full force and effect. Dated this CA Reviewed May 2020 day of , 20 Page 1 of 2 105 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: ** City signatures to be obtained by ** Contractor signature to be obtained by City Clerk's Staff ONLY. ** sponsor staff. ** CITY OF TUKWILA CONTRACTOR: Allan Ekberg, Mayor ATTEST/AUTHENTICATED: Christy O'Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney 106 CA Reviewed May 2020 By: Printed Name: Title: Page 2 of 2 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 SHIP TO Fleet Services 11210 Tukwila International Blvd Tukwila, WA 98168-1945 USA Quote Summary Program Length TOTAL COST ESTIMATED TOTAL WI TAX Payment Summary BILL TO Tukwila Police Dept. - WA 15005 Tukwila International Blvd Seattle WA 98188-2245 USA Email: 60 Months $265,939.20 $292,798.68 Q-456358-45113.634 L K Issued: 07/06/2023 Quote Expiration: 07/31/2023 Estimated Contract Start Date: 10/01/2023 SALES REPRESENTATIVE Jack Golden Phone: Email: jgolden@axon.com Fax: Discount Summary Average Savings Per Year TOTAL SAVINGS Account Number: 107449 Payment Terms: N30 Delivery Method: PRIMARY CONTACT Eric Lund Phone: (206) 433-1821 Email: e.lund@tukwilawa.gov Fax: (206) 244-6181 $11,192.51 $55,962.56 Date Sep 2023 Sep 2024 Sep 2025 Sep 2026 Sep 2027 Total Subtotal $53,187.84 $53,187.84 $53,187.84 $53,187.84 $53,187.84 $265,939.20 Tax $5,371.88 $5,371.88 $5,371.88 $5,371.88 $5,371.96 $26,859.48 Total $58,559.72 $58,559.72 $58,559.72 $58,559.72 $58,559.80 $292,798.68 Page 1 Q-456358-45113.634LK Quote Unbundled Price: Quote List Price: Quote Subtotal: Pricing All deliverables are detailed in Delivery Schedules section lower in proposal $321,901.76 $281,185.76 $265,939.20 Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program Fleet3A Fleet 3 Advanced 18 60 $292.27 $254.57 $246.24 $265,939.20 $26,859.48 $292,798.68 A Ia Carte Hardware _ 72036 FLEET 3 STANDARD 2 CAMERA KIT A Ia Carte Warranties 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 2 48 $2,695.00 $8.96 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 In $0.00 Total $265,939.20 $26,859.48 $292,798.68 Page 2 Q-456358-45113.634LK Delivery Schedule Hardware Bundle Item Description QTY Estimated Delivery Date Fleet 3 Advanced 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 18 09/01/2023 Fleet 3 Advanced 70112 AXON SIGNAL UNIT 18 09/01/2023 Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, 5 -IN -1, 2LTE, 2WIFI, 1GNSS, BL 18 09/01/2023 Fleet 3 Advanced 72034 FLEET SIM INSERTION, VZW 18 09/01/2023 Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 18 09/01/2023 A la Carte 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 10/01/2023 Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 18 09/01/2028 Software Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 18 10/01/2023 09/30/2028 Fleet 3 Advanced 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 18 10/01/2023 09/30/2028 Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE - FLEET 3 18 10/01/2023 09/30/2028 Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 36 10/01/2023 09/30/2028 Services Bundle Item Description QTY Fleet 3 Advanced 73391 FLEET 3 DEPLOYMENT (PER VEHICLE) 18 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced 80379 EXT WARRANTY, AXON SIGNAL UNIT 18 10/01/2023 09/30/2028 Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 18 09/01/2024 09/30/2028 A la Carte 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 10/01/2024 09/30/2028 Page 3 Q-456358-45113.634LK Payment Details Sep 2023 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 1 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 1 Fleet3A Fleet 3 Advanced 18 $53,187.84 $5,371.88 $58,559.72 Total $53,187.84 $5,371.88 $58,559.72 Sep 2024 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 2 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 2 Fleet3A Fleet 3 Advanced 18 $53,187.84 $5,371.88 $58,559.72 Total $53,187.84 $5,371.88 $58,559.72 Sep 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 3 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 3 Fleet3A Fleet 3 Advanced 18 $53,187.84 $5,371.88 $58,559.72 Total $53,187.84 $5,371.88 $58,559.72 Sep 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 $0.00 $0.00 _ $0.00 Year 4 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 4 Fleet3A Fleet 3 Advanced 18 $53,187.84 $5,371.88 $58,559.72 Total $53,187.84 $5,371.88 $58,559.72 Sep 2027 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 5 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 $0.00 $0.00 $0.00 Year 5 Fleet3A Fleet 3 Advanced 18 $53,187.84 $5,371.96 $58,559.80 Total $53,187.84 $5,371.96 $58,559.80 Page 4 Q-456358-45113.634LK Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Master Services and Purchasing Agreement: ACEIP: Axon Enterprise Inc. Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Page 5 Q-456358-45113.634LK Signature 7/6/2023 Page 6 Date Signed Q-456358-45113.634LK FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY Introduction This Statement of Work ("SOW") has been made and entered into by and between Axon Enterprise, Inc. ("AXON"), and Tukwila Police Dept. - WA the ("AGENCY") for the purchase of the Axon Fleet in -car video solution ("FLEET") and its supporting information, services and training. (AXON Technical Project Manager/The AXON installer) Purpose and Intent AGENCY states, and AXON understands and agrees, that Agency's purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY's existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW. This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW. Acceptance Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form ("Acceptance Form"). AGENCY will sign the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re -present the Acceptance Form for signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW. Force Majeure (J,) 1 Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party's reasonable control and not avoidable by diligence. Schedule Change Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in -car Solution installation -to be performed pursuant of this Statement of Work. Axon Fleet Deliverables Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY's primary point of contact via electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only. Security Clearance and Access Upon AGENCY's request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY's facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY's facilities. AGENCY is responsible for providing AXON with all required instructions and documentation accompanying the security background check's requirements. Training AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train -the -trainer style method unless otherwise agreed upon between the AGENCY and AXON. Local Computer 2 AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software, virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables. Network AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part, by defects in the deliverables. Cradlepoint Router When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint's NetCloud Manager to the extent necessary to perform Work pursuant of this Statement of Work. Evidence.com AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this SOW. Wireless Upload System If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY's existing network a wireless network infrastructure as identified in the AGENCY's binding quote based on conditions of the sale. VEHICLE INSTALLATION Preparedness C71 3 On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence. Vehicle(s) will be deemed 'out of service' to the extent necessary to perform Work pursuant of this SOW. Existing Mobile Video Camera System Removal On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY. Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are not considered expendable and will not be salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space. Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle's systems' operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video camera system will be removed by the AXON Installer. In -Car Hardware/Software Delivery and Installation On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each vehicle in accordance with the specifications detailed in the system's installation manual and its relevant addendum(s). Applicable in -car hardware will be installed and configured as defined and validated by the AGENCY during the pre -deployment discovery process. If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer determines that a vehicle is not properly prepared for installation ("Not Fleet Ready"), such as a battery not being properly charged or properly up -fit for in-service, field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the parties. 4 Upon completion of installation and configuration, AXON will systematically test all installed and configured in -car hardware and software to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation. Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle's existing systems' operation to identify, document any existing component or vehicle systems' failures. Prior to any vehicle up -fitting the AXON Installer will introduce the system's components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type. Agreed placement will be documented by the AXON Installer. AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations. 5 The customary training session does not `certify' a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware. 6 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes July 10, 2023- 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: Mohamed Abdi, Chair; Thomas McLeod, Tosh Sharp Pete Mayer, Kris Kelly, David Rosen, Eric Lund, Eric Dreyer, Laurel Humphrey Chair Abdi called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contracts: On -Call Park Planning, Design, and Project Management Staff is seeking approval of contracts with GGLO, LLC and Otak, Inc. in amounts not to exceed $250,000 each for on-call park planning, design and project management services. Item(s) for follow-up: • Provide information about planning and funding riverside road safety and design improvements along S. 115th St and 42nd Ave S. Committee Recommendation: Unanimous approval. Forward to July 17, 2023 Regular Consent Agenda. B. Contract: Additional Fleet Cameras Staff is seeking approval of an amendment to Contract 17-123a with Axon to purchase 18 additional fleet cameras. The cost is $58,559.72 for years 1-4 and $58,559.80 for year 5, bringing the total contract amount to $292,798.68 Committee Recommendation: Unanimous approval. Forward to July 17, 2023 Regular Consent Agenda. 11. MISCELLANEOUS The meeting adjourned at 6:20 p.m. Committee Chair Approval Minutes by LH 119 120 T0: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: July 11, 2023 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Green River Safety Summit: On July 6 Mayor Ekberg participated in a Safety Summit at Green River College where Washington State Attorney General Bob Ferguson was the keynote speaker, along with esteemed panelists including Chief Padilla from the Kent Police Department, Chief Brian Carson from Puget Sound Regional Fire Authority, and Raj Sidhu, a cybersecurity expert from InTech Consulting Inc. II. Community Events • Comprehensive (Comp) Plan Update Community Outreach: Community Development staff gathered public input and provided information about the Comp Plan process to attendees of the Sullivan Center Lunchtime Concert and the Concert in the Park at Riverton Park. • Skyhawks Summer Sports Camp: June 26 kicked off the Summer Sports Camps Season. Skyhawks hosted three multi -sport camps last week - two for Ages 7 -12 (both a half day and full day option) and one for ages 4 - 7. All three camps were full and in total over 50 kids participated. • Lunchtime Concert at Sullivan Center: Tukwila Parks & Recreation hosted the kick-off lunchtime concert series at Sullivan Center which featured Gansango, a West African drumming and dancing group. Attendees of all ages had fun joining dancing on the stage. Free food was provided through a partnership with Moyo, one of the Spice Bridge food entrepreneurs, providing a taste of the taste of Somali -Kenyan -Tanzanian cuisine. 100 people of all ages were in attendance. • Concert in the Park at Riverton Park: The concert in the park kick-off was held at Riverton Park on June 29. Attendees rocked out to the lively music of the Stacy Jones Band. Food for purchase was provided by local Tukwila business Soul Fusion Food. Children and adults Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 121 City Administrator's Report July 11, 2023 Page 2 tested their creative skills with an interactive sidewalk chalk art activity. 170 people were in attendance. • Duwamish Hill Preserve Litter Clean -Up Event: Parks staff led a litter clean-up event and cultural park tour at Duwamish Hill Preserve with residents from Allentown and BECU. • Crystal Springs Work Party: YMCA's Earth Service Corps hosted their first Tukwila event ever with Green Tukwila and catering by Homegrown. Students led a group of 16 at Crystal Springs and removed 50 -year-old English ivy. 111. Staff Updates Public Safety • National Night Out Against Crime Registration: The Tukwila Police Department opened up registration for National Night Out Against Crime. This year's event will be on Tuesday August 1 from 5pm to 9pm. To register please email B.LamothePTukwilaWA.gov and include the Organizer's name, phone number, address of the party, type of gathering and name of neighborhood, apartment or building. • Emergency Preparedness Kits: Emergency Management received donated Emergency Preparedness kit items from Lowe's and other kit items purchased with grant funds. The Kits will be built over the coming weeks in preparation for distribution this fall to Tukwila School District families that are low income or limited English Proficiency. • Critical Infrastructure Mapping: Emergency Management is working with Public Works and the GIS Specialist to identify and map critical infrastructure within the city. Project Updates • 2023 Annual Overlay Program: Estimated Completion: Fall 2023 The 2023 project was publicly advertised on May 2 with the bid opening on May 16. The contract was awarded to Lakeside Industries and has been executed. Construction begins July 10. • Public Works Shops Fleet and Facilities Building: Roof and building painting are complete. The parapet ladder installation began the week of June 26. Punchlist items in process. • Green Tukwila and Dirt Corps Meeting with One Tree Planting: Leaders from One Tree Planting were in Washington for a conference and met with Green Tukwila and Dirt Corps for a site visit at Crystal Springs and to discuss a multi-year partnership to care for the mature trees and plant a secondary forest. Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for July 26, 2023. VACANT: 1 Community Representative and Student Representative position. • Civil Service Commission: The next meeting is scheduled for July 20, 2023. 1 Resident position term expires December 31, 2023. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 122 City Administrator's Report July 11, 2023 Page 3 • COPCAB: The next meeting is scheduled for July 13, 2023. 1 Resident position term expires December 31, 2023. 1 Business Representative position term expires December 31, 2023. 1 Student Representative position term expires June 30, 2023. VACANT: 1 Business Representative position and 1 School District Representative. • Equity & Social Justice Commission: The next meeting is scheduled for August 3, 2023. 1 City Council position term expires December 31, 2023. 2 Education position terms expire December 31, 2023. 1 Community position term expires December 31, 2023. 1 City Employee position term expires December 31, 2023. VACANT: 1 Education/Community Representative. • Human Services Advisory Board: The next meeting is scheduled for July 27, 2023. 1 Resident position term expires December 31, 2023. 1 Business position term expires December 31, 2023. VACANT: 1 Resident position and 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for August 8, 2023. 3 Resident position terms expire December 31, 2023. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for August 11, 2023. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for July 12, 2023. 2 Community position terms expire December 31, 2023. No vacancies • Planning Commission: The next meeting is scheduled for July 27, 2023. 1 Business position term expires December 31, 2023. 3 Resident position terms expire December 31, 2023. VACANT: 1 Resident position. IV. Responses to Council/Community Inquiries Date of Inquiry Inquiry Response May 22, 2023 Councilmember Abdi requested an updated on the Wadajir project. Staff spoke with Abu Bakr and the project is still in process. We will learn more details in 2024. June 26, 2023 A resident requested the vacant building (a former pawn shop) be secured. On June 28, 2023 the Police Department trespassed two individuals from the site and staff notified the property owner of the issues. The owner plans to demolish the building in July. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 123 124 2023 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Goal 1- A community of inviting neighborhoods and vibrant business districts Prepare for future growth with regional and local investments Infrastructure improvements, planning and development code updates, deployment of community technology resources Development Code and Regulations, Permit Processes and Customer Service Review Review codes and regulations, permit processes and customer service to ensure processes with best practices and neighboring cities. Draft RFQ complete, most staff have been interviewed and next steps identified. RFQ to be published Q2. On hold. 2 Comprehensive Plan Update Update Comp Plan, due end of 2024 (2022) PCD DCD/PW/Contract ED/PR High Consultant has been chosen and contract to go to Council in April. has been signed and the update is proceeding. The Council was briefed on the Outreach Plan. 3 Allentown Truck Reroute EIS and Outreach Analyze options and Identify alternate ingress/egress for BNSF facility (1997) TIS PW High An open house was conducted by the consultant, HDR, on February 28 at TCC. The comment period was open until March 15. First round of comments has been received; they have been summarized into options. The options were shared with the public during a second open house on May 23. 4 42nd Avenue South Bridge Replacement Construct replacement for existing bridge, which was built in 1949 and functionally obsolete. (2017) TIS PW High Consultant has started the detailed permitting process and developed a more precise project construction schedule. Consultant has applied for permits at Dept of Ecology, Army Corps of Engineers, and WDFW. They have received responses that project schedule will be delayed due to the permitting review process. 5 Levee Certification /Green River Corridor Reconstruct the Tukwila 205 Levee to provide 500 year level flood protection and obtain levee certification. (2013) TIS PW Med Project team is reviewing draft semi -quantitative risk assessment report (SQRA), developed by US Army Corps of Engineers. City has provided comments to Army Corps of Engineers about SQRA report. 6 Transportation Element Comp Plan Update the Transportation Element of the Comp Plan (2021) TIS PW Med Consultant has formed a citywide team and progressing with data collection. Project is moving forward and staff conducted community outreach meetings. 7 Surface Water, Water & Sewer Comprehensive Plans Update the Surface Water, Water and Sewer sections of the Utilities Element of the Comp Plan (2021) TIS PW Med Sewer comp plan has been submitted to Ecology and King County; Water comp plan has been submitted to DOH. Work on the Surface Water comp plan will begin next quarter. Sewer and Water comp plans are still sitting with respective regulatory agencies. The Consultant has begun work on the Surface Water Comp Plan. 8 Geographic Information Systems Utilities Inventory Complete GIS inventory of surface water, water, and sewer infrastructure to establish as -built drawings of the public systems. (2002) TIS PW Med Staff has begun hiring process for GIS Field Technician; interviews are being conducted. GIS Field Technician has been hired and started work in late May. 9 West Valley Highway (1405 to Strander) Project Construct non -motorized and street improvements within the right-of-way (2016) TIS PW Med Significant portion of construction is complete; signal synchronization will be complete in the near future. Major construction is complete. Signal synchronization is being coordinated with Department of Transportation. 10 S 152nd Waterline Extension Design and construct 1,600 LF of 10" and 150 LF of 8" ductile iron waterline along S. 152nd Street. (2010) TIS PW Med 90% design has been reviewed internally; consultant is working to complete 100% Construction contract has been awarded; staff are waiting to issue Notice to Proceed. 11 Boeing Access Station Coordinate with Sound Transit and other stakeholders to ensure station continues to be included in phasing DCD/MO/ AS Low Staff have had preliminary conversations with Sound Transit as they begin their planning efforts on the station. No further developments. 12 1-405 Bus Rapid Transit (BRT) Updates Plan for inline BRT station connecting TIBS to the north and possibly the south (2020) TIS DCD/PW Low Property owner continues to pursue a betterment with WSDOT to allow the pedestrian bridge to extend to the south across the eastbound freeway lanes. Staff met with Sound Transit and received update on the design of the pedestrian bridge. 13 S 140th St Intersection Improvements Design & construct a new traffic signal at TIB/S. 140th St. (Grant dependent) (early 2000s) TIS PW Low Grant dependent; no updates. Grant dependent; no updates. 41/11/2023 2023 Workplan - Goal 1 V Mask # 14 Task Name Gilliam Creek Fish Barrier Removal Task Description Construct fish passage improvements at the existing flap gate to restore salmonid habitat. (1998) Comm TIS Dept PW Staff Resources Low Q1 Update Design has begun for the next phase. Q2 Update Design is continuing. 15 Nelsen Side Channel Create a salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. (2016) TIS PW Low Project is underway and staff have been applying for grants for land acquisition. Project is underway and staff are applying for grants for land acquisition. 16 Stormwater Quality Retrofit Provide, design, and install water quality testing and improvements at selected drainage locations. TIS PW Low Design contract has been awarded and consultant began design in early 2023 Design contract is underway. Nurture safe and flourishing neighborhoods Public Safety/First responder services, park and recreation innovation and accessibility, traffic and pedestrian safety public art implementation 17 Annexation to the Puget Sound Regional Fire Authority Achieve a successful annexation to the Puget Sound Regional Fire Authority. All High Annexation plan has been drafted and is scheduled for adoption by PSRFA on April 5 and going before City Council for adoption on April 17. The Annexation Plan has been adopted and placed on the August 1 Ballot. Presentations have been made to City Boards, Commissions and Committees about the annexation process. Education materials have been developed and distributed to the community. 18 Police Department Staffing Strive to achieve full staffing in the police department PD/AS High The recruitment team attended multiple Public Safety Testing recruiting events, held oral boards, and the Chief's office interviewed several candidates including entry levels and laterals. Three new officers have been hired, with one resignation, netting two new officers this quarter. Recruitment remains a priority for the PD. Entering into the 3rd quarter, we will have six open Officer positions. We have Chief's interviews 1st week of July for entry level Officers, which we hope to fill more positions with. It was a difficult 2nd quarter, as we had one officer move on to another agency and had four that did not pass the background. We continue to attend recruitment/job fairs and market both in and out of state for lateral officers. The current wait time for Entry level Officers start date in the Academy is about ten months. 19 Co -Responder Pilot Program Adding second responder and assess pilot program to determine long term viability (2020) CSS PD High Sound Health and PD interviewed three applicants for second co- responder. One of the applicants was selected and will start in late April 2023. We also worked on contracts for the two co- responders, which will be presented to the Council in the near future. Contracts were presented and approved by Council for the two Co - Responder positions. Our second Co -responder position was filled, but the employee resigned shortly after. We have since vetted a new Co -responder that will join the Department in July 2023. Our original Co -responder that helped evolve the program, will be leaving us in early August to relocate to be with family. We are working with Sound Health on vetting another Co -Responder. 20 Fire Code Update Review and propose updates to Fire Code with a focus on regional consistency. (2022) CSS MO/DCD High Code updates are scheduled to go before the Planning and Community Development Committee on April 17 in conjunction with Building Code updates. New codes adopted. 21 Police Department 5 -year Strategic Plan Create 5 -year Strategic Plan including community volunteer committee CSS PD High The Strategic Plan Committee, which consists of members of the PD and two community members, met to brainstorm our potential new mission statement, vision statement and core values. We also discussed ways to reach out to the various Tukwila communities and other PD staff for their input. The strategic planning team has brought on a contracted facilitator to help us move the project along. As we enter the third quarter, we will be surveying stakeholders to help us define our core values, mission, and vision. We will then set our future goals based on the input received. Goal is to have a draft plan by the end of 2023. 7/11/2023 2023 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 22 Tukwila South Development Agreement Monitor thresholds and evaluate any development proposals for consistency in preparation for expiration 12/2024 (2009) DCD Med Ongoing, have met with the new COO for Segale. Ongoing. 23 Emergency Management Establish Emergency Management Plan that identifies key staff for EOC operations and training for that staff. CSS PD Med Emergency Management is prioritizing Continuity of Operations Planning (COOP) for all Departments in the City. During the quarter, EM worked with PD on first phase of planning and will work with the other departments as we move into the second quarter. Emergency Management (EM) has been successfully working with all City Departments on their Continuity of Operations Planning (COOP). EM is on pace to complete each Departments COOP in the fourth quarter. 24 Code Enforcement Enforce community standards in all neighborhoods PCD DCD Med Ongoing Ongoing. We are finding more rental inspection failures due to the suspension of inspections during the pandemic. 25 Wadajir Development Agreement Negotiate agreement for cooperative housing development on TIB (2020) PCD ED Med On hold pending information from Forterra. On hold; Abu Bakr and Forterra working on new approach. 26 Automated Cameras Implementation Monitor, analyze, and report on program efficacy and results CSS PD/MC Med New agreement for existing school zone cameras and new park cameras has been prepared and will be presented to Council in early 2nd quarter. School zone cameras continue to show a reduction in speed compared to violations which occurred prior to implementation of automated cameras. The additional school cameras are still pending while we work on electric grid access. The addition of the Park cameras required a revised agreement with the vendor, which has been vetted and is prepared to present to Council in July. 27 Park Improvement Projects Park Master Planning & implementation of misc. park improvements CSS PR Med RFQ issued for park master planning, which closes April 10th. Park Master Planning contract finalized with Berger Partnership for TCC & Foster Parks master plans. Contracts for on-call design, project management, etc. services coming to CSS on 7/10. Efforts to secure grants for project funding remain ongoing. 28 Online Portal of Historical Records Digitization, redundancy and online access to Tukwila's paper historical records. (2019) AS Med No progress due to multiple large digitization projects for DCD, Public Works and Fire Marshal's Office. No progress this quarter due to the larger priority projects involving DCD, Public Works and the Fire Marshal's Office. 29 Stewardship Update Update on joint stewardship projects- PW, Parks, DCD CSS PW/PR/ DCD Low DCD/PW/Parks staff are meeting regularly on the ongoing stewardship projects, the Directors also met this quarter. Some of the projects are Chinook winds trail/path near PW shops and Levee project related pathway/trail. DCD/PW/Parks staff are meeting regularly on the ongoing stewardship projects, the Directors also met this quarter. Progress continues on Chinook winds trail/path near PW shops and Levee project related pathway/trail. New project Gilliam Creek is in initial phases. 30 Rental housing licensing and inspections Administer rental housing registration and inspection program (2010) PCD DCD Low Ongoing, have met with the Transit Riders Union to explain the nature of our rental licensing program. Ongoing, planning to meet with SKHHP to give them more information on our program. 31 TCC HVAC Replacement As needed- based upon grants obtained or capital budget direct appropriation CSS PR Low City has retained McKinstry to assist in project scoping and assisting in securing funding. PW is Project Lead. Meetings and coordination continue with McKinstry. Grant application for King County Best Start for Kids Capital Program funds ($500,000) was submitted in late May with McKinstry's assistance, decisions expected by August 2023. 32 Municipal Arts Plan - Strategic Plan Update Update 2017 Municipal Arts Plan (2022) CSS PR Low Planning underway. Draft Plan anticipated Q2 2023. Strategic Planning will begin in Fall 2023. N x/11/2023 .2023 Workplan - Goal 1 V DCask # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 33 Park User Plan Address user/park rule enforcement concerns (2021) CSS PR/PD Low Parks and PD to jointly develop a plan in Q2. Expectations have been passed on to Officers about Park use and the noise ordinance associated with the parks. Officers will work diplomatically with park users and neighboring community members to resolve complaints at the parks. Warnings will be given initially, but repeated failure to comply with direction from officers will result in infractions being written. 34 Update TMC Title 12- Park Rules Update references and revise park rules CSS PR Low Q4 2023-Q2 2024 Q4 2023 - Q2 2024 35 Flock Safety contract License plate reading cameras that provide 24/7 monitoring and detecting reported stolen vehicles CSS PD Low Test -period for Flock is complete and has proven to be a great success. In both February and March, since Flock's installation, the PD reported more stolen vehicle recoveries than stolen vehicle reports taken. Additionally, on many occasions we have gotten evidence from the cameras that have helped with both our investigations and the investigations of neighboring agencies, including a homicide. Flock camera contract approved by Council. Flock cameras have continued to assist with investigations and continue to increase our stolen vehicle recoveries. Currently working with some private businesses that may have Flock cameras installed on their properties, increasing our network of cameras, as they provide access to the Police Department. Additionally, more cities in the region are installing Flock cameras, as they see the benefit. 36 Overlay & Repair Preserve and maintain the street structure in a safe and usable state by resurfacing. TIS PW Low Design contract has been awarded and design has started. Construction contract will be awarded in late Q2. 37 Bridge Inspections Ongoing program of bi-annual inspections to identify safety or repair needs of 23 bridges in Tukwila . TIS PW Low Work order has been approved and sent to King County Inspection Group. Inspections are scheduled to begin in Q2. Staff discovered that Boeing Access Rd Bridge over BNSF needs deck work. The leftover money from the bridge inspection is currently being diverted to fund this. Construction contract has been awarded for Foster Point Bridge Repairs. 38 S 131st Drainage Improvements Design and replace a culvert, construct other improvements to prevent flooding of Southgate Creek (2016) TIS PW Low Design contract has been awarded and design has started. Design work is underway. 39 S 144th Street Bridge Sidewalks Design of pedestrian improvements to the S 144th St. bridge. (Grant dependent) (2012) TIS PW Low Design contract to be awarded in Q2 or Q3 to take project to 30% design for grant application process for construction dollars. Design contract RFP required to select consultant for project. Process starting this quarter. Goal is to have 30% design plans for submittal to PSRC for construction funding. 40 S 152nd Safe Routes to School Install curbs, gutters, and sidewalks on both sides of S. 152nd St. (Grant dependent) (2012) TIS PW Low Project underway. Project design is underway. 41 ADA Improvements Construct ADA compliant upgrades to City infrastructure in conjunction with the City's developed plan. TIS PW Low ADA work is currently incorporated into Allentown traffic calming measures. ADA work is being incorporated into the Overlay project. 42 S. 119 St Bridge/42"d Ave S Raised Crosswalk Install raised crosswalk, curb bulbs, and RRFB TIS PW Low Consultant contract was awarded in early 2023; council accepted a grant from state transportation improvement board in 01. Construction contract will be awarded in late Q2. 43 Neighborhood Traffic Calming Programmatic approach to neighborhood concerns TIS PW Low On 46th Ave South, speed cushions were installed between 144th and 146th between Showalter and Foster. Construction will occur in tandem with Annual Overlay Project. Staff met with two schools to understand operations and begin design of traffic calming treatments (part of top 10) 7/11/2023 2023 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 44 Green River Trail Improvements Construct widened section with lights and CCTV TIS PW Low Design contract was awarded in late 2022 and design in ongoing; partial grant funded has been secured. 100% Design Plans complete. Awaiting WSDOT approval to take project to bid. 45 Annual Small Drainage Program Provide drainage corrections for existing issues TIS PW Low Staff is working on procuring a design consultant in Q2. Design contract awarded in Q2. 46 NPDES Program Implementation of NPDES requirements TIS PW Low Successfully hired two new inspectors in order to remain in compliance with new state laws. New inspectors have obtained vehicles 47 Green the Green Revegetation efforts along waterways TIS PW Low In March, the City applied for a $40,000 Re -green the Green Grant to help support vegetation management of the NC Machinery and Southcenter Office Park restoration sites. 30 trees, 250 shrubs and 100 live stakes were planted at the NC Machinery site as part the site adaptive management program in an area of lower survival. The City is awaiting grant results. 48 Chinook Wind Public Access/Extension Develop public access and maintenance trail TIS PW Low The design remained on hold during the first quarter, while the City awaited water quality testing results of the stormwater BMP at the adjacent Fleet & Facilities site. The City is in continued negotiations with the County on stormwater conveyance. N (P/11/2023 2023 Workplan - Goal 2 cask # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Goal 2 — A solid foundation for all Tukwila residents Engage community and identify unmet needs Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement 1 Connect residents to social services Ongoing provision of human services funds and leveraging of partnerships on behalf of residents (non-COVID related). CSS AS Med In Q1 Human Services provided $10,687 in non- COVID rental assistance and $3,632 in non- COVID utility assistance. In Q2 Human Services provided $23,078 in non - COVID rental assistance and $4,042 in non - COVID utility assistance. 2 Tukwila Technology Digital Equity Initiatives Plan WiFi build out and implement innovative solutions (2017) F&G AS Med Grants funds received for Proof of Concept of a PrivateLTE network to meet student connectivity needs. PrivateLTE infrastructure has been installed. 3 Ongoing Monitoring of Tiny House Village Operations Enforce the conditions in the MOA PCD DCD/ PW/AS Med Community meetings are ongoing. Human Services staff attending monthly community meetings. 4 City of Tukwila Leadership Initiative Program (formerly Community Connectors) Program to elevate and support community leaders from groups historically underrepresented in civic process. (2021) CSS AS Med On hold until new Inclusion & Engagement Manager starts mid-April. Inclusion & Engagement Manager researching options. 5 Future of School Resource Officers Dialogue with District, Foster and Showalter Students around future of program. (2020) CSS PD Med Proposed agreement is pending presentation to the Tukwila School Board. Upon finalizing of the agreement, the PD will look into a hybrid approach for re-engaging SRO's with the schools, as staffing shortages will prohibit assigning them full-time. The PD presented an SRO agreement between the City and the School District at the June 13th School Board. It was well received by most Board members, but the Board asked for more data before signing. PD will go back to the School Board in August in hopes of finalizing. 6 Summer Engagement & Enrichment for Kids (SEEK grant) Provide expanded recreation program opportunities and scholarship funding for youth and teens. (2021) CSS PR Med Planning underway for Summer 2023 programming. CSS received briefing on 3/27/23. Expanded sports camps offered this summer. Scholarships provided from a King County grant received and additional free camps provided. Also offering teen hiking program for summer. (SEEK Grant was only for 2021 & 2022) 7/11/2023 2023 Workplan - Goal 2 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 7 Review allocation of HB 1406 Funds Review allocation of HB 1406 funds with the Council - currently split 90% for rental assistance and 10% for SKHHP capital projects - to determine whether updates should be made. CSS AS Low Council agreed to change the allocation of HB 1406 funds to 70% for SKHHP and 30% for Tukwila rental assistance. Complete. 8 Internship/Job Shadow & Apprenticeships Program Summer high school internship and job shadow program. (2018) AS Low Work will initiate Q2. 87 applications received. 24 offered interviews, 5 interns hired in the City. 9 RASKC (Regional Animal Control Services of King County) Engagement and collaboration with the agency that provides animal control and pet licensing for the City. (2010) AS Low On-going collaboration with RASKC to promote and encourage pet licensing in Tukwila. Kick-off of the new "License for Love 2023" pet licensing campaign. This promotion offers to waive pet owner late fees for expired licenses to allow anyone who has fallen behind or forgotten to renew to be forgiven the additional fees. Informed RASKC about the closure of the Petco store in Tukwila and requested to have their "Pet Licensing Locations" page updated to reflect this change. Posters of RASKC's new licensing campaign "Protect your Pet before Firework Season" were posted at the City Clerk's front counter and bulletin board in the lobby of City Hall. 10 Community Business Connectors Monitor and assess partnership opportunity, which is sponsored by the Port of Seattle and the Seattle Metropolitan Chamber of Commerce and intended to provide navigators to help small businesses with recovery. PCD ED Low Seattle Chamber hired the Connectors and anticipates contracting with City in Q2. Seattle Chamber has not been able to provide a proposed contract for 2023. Due to time, we will not be contracting with them this year but will continue discussions for 2024. 11 Utility Discounts Provide discounts to qualifying low income/senior customers; additional support provided through Human Services after review. FIN/AS Low In Q1 Human Services provided $471 in non- COVID utility assistance. In Q2 Human Services provided $1,757 in non - COVID utility assistance. W /11/2023 2023 Workplan - Goal 2 ?ask # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 12 Court Programs Develop and/or expand programs including DV MRT, DV MRT -Spanish, Teen Court, Evening Courses, MRT) MC Low In Process. We offer a Spanish DV MRT session. The response has been great from the public. We currently have a waiting list for the DV MRT Spanish class. Hopeful we can offer an evening class virtually for those who need this option. 13 Community Court Joint collaboration with SeaTac Municipal Court. MC Low SeaTac and Des Moines have decided not to move forward with a joint community court. Tukwila will continue to move forward with forward thinking program that will address restorative justice. Concept will be presented during Judge Walden's State of the Court Address to the Council. The court is the process of developing a program that has a community court concept. 14 Unified Payment (UP) Program Expand program to include participation of the municipal courts in Pierce County MC Low On hold. Pierce County CLJs are in the first phase of implementing the new CLJ Case Management System, so new programs are not being considered at this time. There is now a state committee working on a statewide LFO program. Tukwila has provided the information on the Unified Payment (UP) Program as requested by the state committee. We will monitor the process to see if UP becomes a statewide program. 15 Distribute COVID response funds per Council's amended 2022 budget Provide rent and utility assistance to residents impacted by COVID. (2021) AS Low No COVID-specific funds were utilized in Q1 due to King County having a final round of Eviction Prevention Rental Assistance available and ineligibility due to previous receipt of significant rental assistance. No COVID-specific funds were utilized in Q2 due to King County having a final round of Eviction Prevention Rental Assistance available and ineligibility due to previous receipt of significant rental assistance. 16 Senior & Veteran levy funding implementation Provide expanded recreation and engagement opportunities to Tukwila seniors with 2023 funding allocation (2019) CSS PR Low Underway. Council approved KC grant funding agreement on 3/20/23. Multiple social engagements, trips, and activities have been scheduled and are full. Many have wait lists. 17 Renter Protection Policy Proposals Respond to Transit Riders Union request for renter protection legislation PCD CNCL Low Summary of proposals delivered to Council 4/3/23. Referred to PCD 5/1. 7/11/2023 2023 Workplan - Goal 2 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Leverage housing partnerships and collaboration Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives 17 Multi -family Tax Exemption Update MFTE program to consider other neighborhoods (2021) PCD ED High Scheduled for discussion at PCD in Q2. Scheduled for discussion at PCD on 7/17/23. 18 Middle Housing Middle housing recommendations and new regulations. PCD DCD Med Have contracted with Makers for this work, outreach and policy analysis has started. Consultant is preparing to present recommendations. 19 Minor Home Repair Program Continue to provide minor home repair assistance to qualified residents. CSS AS Med Staff provided 26 hours of assistance for Minor Home Repair. Staff provided 17 hours of assistance for Minor Home Repair. 20 Regional partnerships and meetings See regional partnerships list - attached ALL Med Ongoing. Ongoing. 21 SKHHP Continue work with SKHHP. PCD Low Staff attending monthly SKHHP staff meetings. Staff attending monthly SKHHP staff meetings. The SKHHP Workplan and budget was recently approved by Council. 22 Tukwila Village Community Development Association (TVCDA) Position TVCDA for self sufficiency (2022) and finish parking management plan. PCD ED Low On hold. Will continue as time permits. On hold. Will continue as time permits. W x/11/2023 2023 Workplan - Goal 3 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Goal 3 — A Diverse and Regionally Competitive Economy Advance Tukwila's economic vitality Economic Development Plan, regional infrastructure projects, business relationships 1 Economic Development Strategy Create an economic development strategy for the City (2022) PCD ED High On hold during Q1. Will restart and complete in Q2. Restarted in June. Scheduled completion October 2023. 2 Transportation Demand Management Perform outreach to increase use of alternate travel modes, assist employers with commute trip reduction programs T&I DCD Med Ongoing, have contracted with Port Jobs to support TDM outreach at the airport. It will be funded by our WSDOT Regional Mobility Grant. Ongoing outreach. We are coordinating with Metro on a Community Van program. 3 Business Contacts Database Create a database of business contacts for economic development and emergency management purposes. PCD ED Med Scheduled to start in Q3. Scheduled to start in Q3. 4 Wayfinding Plan Develop wayfinding plan for the city to attract visitors (2022) PCD ED Med On hold until time permits. On hold until time permits. 5 Business Recovery from COVID-19 Monitor opportunities to support business recovery from the pandemic, including use of ARPA funds. (2020) PCD ED Low Monitoring opportunities. Scheduled to start small business support program in Q4 or as time permits. Monitoring opportunities. Scheduled to start small business support program in Q4 or as time permits. 6 Tourism Marketing Lead and manage the City's tourism marketing program including staffing the Lodging Tax Advisory Committee, coordinating funding applications, and monitoring the tourism promotion area. PCD ED Low Approved funding request for Starfire Sports. Fulfilled marketing contract with the Seawolves for the 2023 season. 7 Port of Seattle Grant Coordinate Port of Seattle economic development grant (2022) PCD ED Low Will fund the Seattle Chamber's Community Business Connector program. Amending grant agreement to focus on marketing. 8 Smart City Initiatives Coordinate on Grant Funding for Smart City Initiatives. Partner w/ Internet Service Providers to increase diversity. Complete Broadband Study. PCD TIS Low Grants funds received for Proof of Concept of a private LTE network to meet student connectivity needs. Working with an ISP to increase diversity. Broadband study is on hold. Infrastructure for Proof of Concept of a private LTE network to meet student connectivity needs has been deployed. Working with an ISP to increase diversity. Broadband study is on hold. 7/11/2023 2023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Goal 4 — A High Performing and Effective Organization Ongoing innovation of organizational systems Phase 1 of Public Safety Plan implementation, technology-based efficiencies, internal workforce diversity, employee development and professional growth process Public Safety Plan 1 Public Works Shops Phase 1 and Phase 2 Develop new facilities for public works shops, finish improvement of Fleet & Facilities building, planning for phase 2. (2016) TIS PW High Roofing update near completion on Fleet and Facilities building; Design contract for Phase II will be presented to Council in Q2. Phase 1: painting and roofing are complete. Phase 2: Council authorized $5.9 M of design contract expenditures. 2 Facility Master Planning Develop a capital facilities plan and processes that includes a review and plan for city facilities; including maintenance, repairs, replacement and real estate strategies. F&G MO High Ongoing. Staff has a draft RFQthat is being reviewed internally. RFQ is being prepared for publication. Technology Based Efficiencies 3 ERP implementation Phase 2 of project implementation includes payroll, ACH payments to vendors, purchasing improvements, grants and contracts modules, and continued building of reports (2021) FIN High Payroll and HR implementation is well under way. Grant module has been implemented and in process of adding current grant information to the module. Payroll and HR implementation continues. Targeting a go live date in 3rd quarter but a lot of work remains to meet this goal. Contract module has been configured and staff is currently testing. Go live with contracts and purchase orders is targeted for July. 4 Public Records Request Reporting Required reporting of Public Records Request metrics to JLARC (Washington State Joint Legislative Audit and Review Committee). (2018) AS Med 2022 data and logs have been submitted by Citywide staff; Data cleaning and standardization for calculating metrics will begin in Q2. Data cleaning and standardization was accomplished to meet the target July 1 reporting deadline. The 2022 JLARC Reporting has been reported to the State 5 Maintenance of TRAKiT software and permit status reporting Ongoing process improvements for online permit application and electronic plan review system (2020) PCD DCD Med Update of all 2023 fees including an entire new schedule for Fire permits and new fees and codes for Public Works permits. Working closely with Deputy City Administrator on the Permitting/Customer Service Initiative. Status quo for Q2. Hoping to test the latest upgrade of Community Development in Q3 for upgrade to current version in Q4. 6 PC Refresh Refresh City Laptop and Rugged Tablets. F&G AS Med Laptop /Tablet refresh is planned for Q3. Laptop Refresh Quote has been received. Working on Council Approval Process. W 41/11/2023 2023 Workplan - Goal 4 1+ask # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 7 Information Security / Continuity Enhance the risk posture to align to current environment with best processes deploying: City Wide Multi -factor Authentication, Automated insider threat assessments and training, Security Event and Incident Management (SEIM) monitoring, Email Security Gateway, Managed Endpoint Security Service. Conduct Annual Risk Assessment. Complete Disaster Recovery Planning exercise. AS Med Security and Incident Management monitoring tool have been deployed. An email Security Gateway has been deployed to reduce the phishing and malware threat vectors. Automated Insider Threat assessment and training has been deployed. Ongoing. 8 Tukwila Works Reestablish Tukwila Works, an app and web based way for community members to report non emergency issues. Implement a internal portal for staff to report problems w/ city facilities or assets. (2017) CSS AS Med Ongoing. Ongoing. 9 NeoGov Implementation Develop and agree to an implementation plan that includes the following modules: CORE, Time&Attendance, Benefits, eForms, as a part of the overall ERP implementation. (2021) AS Med In process. Completing data discovery for CORE, Time & Attendance and Benefits, and firming up timeline to align with the ERP Payroll implementation. CORE and Time & Attendance have been configured and turned on. Training of Admins and HR Users to happen in July. Communication and training plan for users is being developed. 10 GET -IT - Government Electronic Technology Initiative for Tukwila Digitization and online access to (1) High -retrieval DCD permit and land use records; (2) Public Works As- Built drawings; (3) Fire Marshal's Office records for transparency and fulfillment of public records requests. (2015) AS Med DCD Permits — Digitized and reviewed 30,037 images (or 558 records) for inclusion to the Digital Records Center for public access. Public Works As-Builts — Digitized and reviewed 1,002 images (or 119 records) for integration with the GIS mapping interface. Fire Marshal's Office records — Digitized and reviewed 45,324 images (or 1,918 records) for inclusion to the Digital Records Center. DCD Permits — Digitized and reviewed 15,292 images (or 1,265 records) for inclusion to the Digital Records Center for public access and public records requests. Fire Marshals Records — Reviewed 2,034 images (or 131 records) of Storage Tanks records for inclusion to the Digital Records Center for public access. 7/11/2023 2023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources 01 Update Q2 Update 11 GIS Continue to build out Online GIS environment to support self service, provide mentoring and training opportunities for staff to utilize GIS tools, and continue to enhance Enterprise GIS services. (2017) F&G AS Low Tukwila internal imap (with utilities) has been transitioned to portal. Users are being introduced to web apps and dashboards, and field apps are available. Quarterly cross departmental meetings are held to collaborate and encourage peer to peer learning and sharing of information. Onboarding more GIS focused individuals in both PW (GIS technician) and DCD. Working on multiple field apps for data collection around the city. 2nd Quarter cross departmental GIS meeting was held and well attended. 12 Personnel records digitization Develop and implement a process to digitize personnel records currently in paper format. F&G AS Low Scheduled to initiate Q3. Scheduled to initiate Q3/4. 13 Court Appearance Text Reminders Improve access to justice by sending reminders about upcoming court appearances via text MC Low In development process. Goal is to make this operational by May 1st. Ran into a few glitches. Working with the vendors to rectify. Hope to have this up and operational before the end of this summer. 14 Improve Interpreter, Witness & Juror Payment Process Create a more efficient payment process for paying jurors, witnesses and interpreters for their services using the Zelle platform. MC/FIN Low Process has been identified and configured in ERP system. Waiting for bank to finish process on their end so we can begin using this process. The Municipal Court defers to Finance. 15 Safe City contract Scheduling software for all PD divisions, especially for Patrol Division when it comes to shift bidding, vacation requests, work schedules, etc. CSS PD Low Resolution to approve an interlocal agreement with NPPgov drafted and scheduled for presentation with CSS. This interlocal agreement is a prerequisite for a partnership with SafeCities. Once the resolution is adopted, the pre -negotiated agreement with SafeCities will be routed for review and execution. Agreement approved by Council and SafeCities is now implemented. 16 Police Department Records Digitization Digitization of case reports, homicide files, and ID files in hard copy format CSS PD Low No digitizing of records in 1st quarter, due to staffing shortage. New staff are in training and should be able to resume digitizing of records by the end of 2nd quarter. No digitizing of records in 2nd quarter, due to continued staff in training. We are on pace to resume in the third quarter. W x/11/2023 2023 Workplan - Goal 4 *ask # Task Name Task Description Comm Dept Staff Resources 01 Update Q2 Update Long Term Financial Health 17 Long-term financial sustainability plan Develop long-term financial sustainability plan, with stakeholder input, in preparation for the next biennial budget. F&G FIN High RFP in process of being drafted. RFP was published in May and closed on June 2. Interviews were held in June. A contract will be coming to Council in July. 18 Implementation of the B&O Perform outreach to businesses, coordinate stakeholder engagement, and implement staffing and procedures to administer the new tax. F&G FIN High Staff position number 1 has been scoped and is expected to be posted early April. Position has been filled. New employee started with the City in mid-June. 19 Implement new minimum wage provisions Develop and finalize rules, implement and enforce minimum wage and other provisions. F&G FIN, MO, AS High Draft rules published, outreach to employers and worker organization complete, Q&A opportunities held for all stakeholders. Final rules published, information provided to employers. New wage in effect July 1. 20 Labor contract negotiations Four Teamster bargaining units' Collective Bargaining Agreements expire December of 2022. (2022) AS High Ongoing. Ongoing. 21 Property Sale - George Long Coordinate sale. ED High Continued negotiations to sell to County. Continued negotiations with County. Updating appraisal. 22 Property Sale - Longacres Coordinate sale or lease. F&G ED High Explored deal terms with potential purchaser. Continued negotiations with potential buyer. 23 Non -Rep Comp Survey Update non -rep compensation; previously frozen due to COVID. (2019) F&G AS High In Process. In Process. 24 TCC Business Plan Update on TCC operations P&R Med Q3 -Q4 2023 Q4 2023 25 Self-insured healthcare plan Monitor and update self insured health care plan as needed; ongoing administration. AS Med Ongoing. Ongoing. 26 Foster Golf Links - Business Plan Update on FGL operations CSS PR Med RFQs reviewed. National Golf Foundation selected. Contract execution underway. National Golf Foundation contract executed in April. Site visit done in May. Draft report expected Q4. 27 Solid Waste Contract Implementation Implement new contract. (2022) TIS PW Med Staff is currently recruiting for a new solid waste contract manager. New staff person will begin in early Q3. 28 Compost Procurement Ordinance Implement new ordinance per state law (2022) TIS PW Med Approved by the council in 01. Approved by the council in Q1. 29 Update impact fee rates Annual update to fire and park impact fee rates F&G FIN Med Scheduled for 4th quarter. Scheduled for F&G 8/14. 30 Budget amendment ordinance Annual process to adjust the adopted 2023-2024 biennial budget. F&G FIN/ALL Med Scheduled for 3rd and 4th quarter. Scheduled for 3rd and 4th quarter. 7/11/2023 2023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 31 Property Sale - Newporter Coordinate sale as time permits F&G ED Med Coordinate when time permits Showed site to developers. 32 Property Sale - HealthPoint Monitor sale process through closing in June 2023 ED Low Monitor sale process through closing in June 2023. Escrow closed in June. 33 Property Disposition - Old 52 Determine disposition of former Fire Station 52. (2021) F&G AS Low On hold. Public Works reviewing site for feasibility of underground water reservoir, which would result in the demolition of the former station and overall improvement of the site and park. 34 Benefits Update Update benefits as needed; ongoing administration. AS Low Ongoing. Ongoing. 35 Teamsters Salary Survey Salary survey for two bargaining units from previously -agreed contracts. (2018) F&G AS Low Scheduled to finish Q2. Scheduled to finish to Q3. 36 Property Sale - Old Allentown FS Coordinate sale after 2023 F&G ED Low Coordinate sale after 2023 Coordinate sale after 2023 37 Property Sale - Old FS 51 Coordinate sale after 2023 F&G ED Low Coordinate sale after 2023 Coordinate sale after 2023 38 Property Sale - Minkler Coordinate sale after 2023 F&G ED Low Coordinate sale after 2023 Coordinate sale after 2023 39 ARPA Reporting and Analysis Data review, analysis, and reporting for ARPA related transactions. FIN Low Scheduled for 2nd quarter This will occur in early 3rd quarter. 40 Purchasing Policy Review and update policy if needed. F&G FIN Low Staff researching policy proposals for consideration. Staff researching policy proposals for consideration. 41 Debt Policy Review and update policy if needed. F&G FIN Low On hold. On hold. 42 Tax levy legislation Annual process to set the tax levy rate for the following fiscal year. F&G FIN Low Scheduled for 4th quarter. Scheduled for 4th quarter. 43 False Alarm Billing Contract for false alarm billing administration (2022) CSS PD Low Daily data transfer process completed, waiting for partner to conduct QA and suggest any required refinements. Final steps include approving public - facing correspondence, public marketing campaign, and review of admin portal. "Cry Wolf" false alarm reporting service has been finalized. Notice about new false alarm billing went out to community in early June. We will be putting out more communication through the City's resources and hanging door fliers at locations that Officers respond to for false alarms. Goal of going live in July. W (P/11/2023 2023 Workplan - Goal 4 P bask # Task Name Task Description Comm Dept Staff Resources 01 Update Q2 Update Equity and Diversity 44 Equity Policy Implementation Ongoing implementation of City Equity Policy. 2023 priorities include operationalizing the racial equity toolkit and equitable outreach guide, providing enhanced language access for the community and developing a GIS -based Tukwila Equity Index. (2017) CSS AS/ALL High 2023 priorities have been identified, presentation given to Council and Equity and Social Justice Commission on the four priorities. Subcommittees have been formed around each priority and planning and implementation has begun. Ongoing. Other 45 Update HR policies Update HR policies, many of which are quite out of date. AS Med Policies being updated as staffing allows. Policies being updated as staffing allows. 46 Government Relations Monitor Federal, State and Local legislation and policies to include annual legislative agenda adopted by Council. Execute strategies to achieve the City's government relations goals. F&G AS Med Ongoing. Ongoing. 47 Board & Commissions Staff support of community advisory bodies All Med Ongoing. Ongoing. 48 Strategic Plan Update Begin planning for update to City Strategic Plan in 2024 MO Low Q3 -Q4 2023/2024 Q3 -Q4 2023/2024 49 State of the Court Address Presiding Judge's annual update to City Council on the operations and programs of the Tukwila Municipal Court. MC Low Scheduled for May 15. Completed. 50 Obsolescence Planning Present technical obsolescence plan for future budget planning F&G TIS Low Not started. Not started. 51 City Council Biennial Rules Update Review and update City Council Rules to align with current/best practices F&G CNCL Low City Council held workshop on 3/13 to discuss potential updates; staff working on draft to present in Q2 following legal review. Scheduled for adoption by Council on July 10. 52 Board & Commission Process Review Present current procedures to Finance & Governance Committee for input F&G MO Low Current process and policy was presented to committee on March 13. Staff is scheduled to present proposed updates to the Equity and Social Justice Commission for review in Q2. Staff presented updates to the Equity and Social Justice Commission for feedback. The process and policy has been revised effective May 10. 7/11/2023 2023 Workplan - Goal 5 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Goal 5 — A Positive Community Identity and Image Promote and celebrate City identity Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments 1 Juneteenth event Plan and implement event to celebrate Juneteenth. (2021) AS/P&R High Event planning has begun. Event to take place on June 17, 2023. Event held. 2 See You in the Park Events used to gather and engage with the community in Tukwila Parks PR High Proposed Special Events Plan under review by staff. Preparations underway. Finalized by April 21. Completed. 3 Night Out Against CrimePD August - designed to heighten crime prevention awareness, increase neighborhood support in anti-crime efforts, and unite our communities. High Registration has been posted for neighborhoods to sign up on social media with several interest. Starbucks and Lowe's have reached out with interest. We ordered some "cool stuff" to hand out to the public. We are ready for Night Out Against Crime on August 1st. Several partners, including City Departments, Businesses, and Community members, are registered to participate. 4 Communicating with our community Review and consider changes to communications vehicles, including Channel 21 and potential options. (2022) F&G AS Med Ongoing. Ongoing. 5 Experience Tukwila Lead and manage the tourism marketing program to boost the City's image PCD ED Med Ongoing. The City has been doing promotion on social media and with the Seawolves to promote the City. Ongoing. 6 Police Dept. Community Liaison Team Homeless outreach and community engagement efforts. PD Med PD, Parks, and Public Works continue to work together with homeless outreach, engagement, and clean-up. Our Co -Responder program continues to be a valuable asset when working with our homeless population and partnering with the Salvation Army. Although we continue to monitor and address homeless outreach efforts, in the second quarter we had to re -focus our Community liaison team to assist staffing in Patrol. About half their time was spent on back filling Patrol shifts that were under -staffed. 7 Shopping Cart Ordinance Develop and implement an ordinance relating to shopping carts to reduce derelict carts in the community. CSS PD Med Ordinance is paused as we discuss pending outreach with stakeholder businesses. Ordinance continues to be paused. 4, /11/2023 2023 Workplan - Goal 5 bask # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 8 Recreation Program Planning and Implementation Develop and implement programs and activities in City park facilities. CSS PR Med Program planning underway. CSS to be updated at Q2 P&R Briefing Mobile Recreation has been developed and implemented. Staff are going to 10 different locations throughout the city bringing activities for youth, teens and families to drop in and participate. Staff visit 2 locations a day Wednesday through Sunday 6/26 - 9/1. In addition, the traditional Playground Program is back at Cascade View Park (Now branded as Unplug & Play) Monday - Friday 7/10 - 8/25. Summer special events have been expanded and include 3 Movie & concert nights at Foster Golf Links, 3 Lunch Time concerts at Sullivan Center, 2 Concerts in the Parks at Riverton and Joseph Foster Parks, End of School Year Bash at Foster High School Field, Juneteenth at Sullivan Center, Bark in the Park at Crestview Park, Touch a Truck at Westfield Mall, and the Back to School Bash at Joseph Foster Park to wrap up Summer! 9 Green Tukwila Report on restoration activities involving residents and community organizations CSS PR Med CSS Updated on 3/27/23. Next Q2 P&R Update anticipated June 2023. CSS will be updated on 7/24/23. 10 1% Art Implementation Update on public art installations and events for 2023 CSS PR Med CSS will be briefed at Q2 P&R Update Strategic Planning will begin in Fall 2023. 7/11/2023 2023 Workplan - Goal 5 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update 11 Ongoing support of block watches Providing mentoring and resources for neighborhood blockwatch communities. PD Low A variety of informational handouts for future meetings have been created. The Community Engagement Coordinator (CEC) presented Watch Groups to multiple apartment complexes and gave a presentation to organize a Community Watch Group. The CEC tagged along with Renton to see how they operate. Our CEC successfully put on the PD's Community Police Academy with 9 graduates, concluding on June 20th. Lots of outreach with Tukwila youth through the Tukwila Elementary School Resource Fair, Chick-Fil-A Hero's Night, and meeting with youth from Grace Point Community Church. Provided security assessments for Starfire and South Seattle Business Park following a meeting with businesses and the Chief. Attended meetings with current Community Watch groups for two apartment complexes and presented on Community Watch Groups to a third. Facilitated Active Shooter training for The Walsh Group. The CEC also attended CPTED (Crime Prevention through Environmental Design) training and received certification. 12 Website content refresh Update and refresh website content. (2021) AS Low Departmental webpages being updated as time allows. Departmental webpages being updated as time allows. x/11/2023 2023 Workplan - City Communications Communication Recipients Frequency Hazelnut newsletter All physical addresses in Tukwila; access for all at TukwilaWA.com Every other month Annual Report All physical addresses in Tukwila February edition of Hazelnut eHazelnut Email subscriber list Last Monday of the month Twitter Tukwila Twitter followers; access for all on Tukwila's Twitter page online; PD, City, Parks Same day for breaking info; Earlier if notification of upcoming event Facebook Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online Same day for breaking info; Earlier if notification of upcoming event City Website Access for all at TukwilaWA.com Generally items from Twitter/Facebook posted on website the same day Channel 21 Comcast customers Updated after council meetings Video On Demand On City website - all committee and council meetings Updated after council meetings Parks & Recreation enewsletter Newsletter geared towards Park & Recreation programming; Email subscriber list First week of the month Tukwila Tracker Social media content shared on PD website and by email Updated with social media content (-71 7/11/2023 2023 Workplan - Definition Key Q) Departments AS Administrative Services DCD Department of Community Development ED Economic Development FIN Finance MC Municipal Court MO Mayor's Office PD Police Department PR Parks & Recreation PW Public Works 7/11/2023 Staff Resources High Significant effort of several staff, cross department, especially director level involvement Med Moderate effort of several staff, may involve director Low Ongoing work, not cross department 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept 4Culture Cultural Services agency for King County committed to preserving shared heritage and creating arts and cultural opportunities for residents and visitors. Monthly Parks & Recreation American Payroll Association Stay apprised of new legislation, practices and policies Annual Finance American Public Works Association (APWA) APWA is an international educational and professional association serving Public Works professionals where they can exchange ideas, improve professional competency, increase the performance of their agencies and companies, and bring important public works -related topics to public attention in local, state and federal arenas. Each year there is a Spring Conference & a Fall Conference. Develop and update General Special Provisions (GSPs) to meet Local Agency needs and input that complement materials specifications of the WSDOT/APWA Standard Specific - tions. Obtain pre -approval of Materials GSPs for FHWA-funded projects, aided by WSDOT Highways & Local Programs staff. Twice a year Public Works American Water Works Association (AWWA) Established in 1881, AWWA is the largest nonprofit, scientific and educational association dedicated to managing and treating water, the world's most important resource. AWWA provides solutions to improve public health, protect the environment, strengthen the economy and enhance our quality of life. Monthly Public Works Association of City & County Informations Best Practice and Information sharing among municipalities Monthly Administrative Services Association of City/County Information Systems (ACCTS) Networking and training opportunity with peers from other government agencies Ongoing as needed Administrative Services Association of Records Managers and Administrators (ARMA) To broaden the profession of records management and information governance Ongoing as needed Administrative Services Association of Washington Cities (AWC) Represent cities at the state level; Councilmember Hougardy currently serves on the AWC Board. Annual conferences; Various meetings Mayor's Office Council Association of Washington Cities (AWC) Drugs & Alcohol Consortium City's CDL Random Drug Screen Program - AWC Drug & Alcohol Consortium helps members stay in compliance with federal drug and alcohol testing requirements. Our pool of more than 1,500 drivers and safety sensitive employees makes the D&A Consortium the right choice for employers large and small. Monthly to Quarterly Administrative Services Association of Washington Cities (AWC) Retro Program AWC Workers' Comp Retro Program provides training and tools that empower employers to lower risks for on-the-job injuries. Our focus on injury prevention and safety reduces your overall workers' compensation costs. Members participate in our Retro Pool or the Safety Alliance. Bi -weekly Administrative Services Bicycle Pedestrian Advisory Committee Group focused on regional non -motorized transportation DCD -/11/2023 2023 Workplan - Regional Partnerships List 03 Organization Purpose Frequency of Mtgs Dept Cascade Water Alliance (CWA) CWA's mission is to provide water supply to meet current and future needs of our members in a cost-effective and environmentally responsible manner through partnerships, water efficiency programs, acquiring, constructing and managing water supply infrastructure and fostering regional water planning. Cascade is a municipal corporation comprised of seven municipalities (five cites and two water and sewer districts) in the Puget Sound region that joined together to provide safe, clean, reliable water supply to its 350,000 residences and more than 20,000 businesses. The Mayor sits on the Administrative Board and the Resource Management Committee. Monthly Board & Committee Meetings Mayor's Office Council Public Works Central Puget Sound GIS Usergroup Share best practices related to GIS Quaterly Administrative Services Community Connectivity Consortium (Fiber) Share detail related fiber assets w/ Puget Sound Municipalities Quaterly Administrative Services Duwamish Alive! Coalition Supports various restoration and educational activities throughout the watershed DCD Duwamish Alive! Coalition Duwamish Alive collaborates with the community, municipalities, non -profits, and businesses within the Duwamish River Watershed to preserve and enhance habitat for people and wildlife, towards improving health of the Puget Sound. Monthly Parks & Recreation Duwamish Shoreline Restoration Challenge The City has partnered with Forterra, BECU, City, CBRE to improve the shoreline environment DCD Emergency Management Advisory Council (EMAC) for King County EMAC advises, assists, reviews, and comments on emergency management and homeland security issues, regional planning, and policies. They measure and prioritize core capabilities, and recommend homeland security allocations and work products to sustain and enhance preparedness and operational levels. Members, as set forth in code, provide regional and multi- discipline perspective, and represent cities, fire service, law enforcement, hospitals, the Port of Seattle, government, special purpose districts, tribes, utilities, non-profit agencies, and the private sector. Monthly Police Firemen's Pension Board Review claims and provide support to retired firefighters who qualified for a pension prior to 1971 Quarterly Mayor's Office Council Administrative Services GARE — Government Alliance on Race and Equity National network of government working to achieve racial equity and advance opportunities for all Annual conference; ongoing opportunities to engage Administrative Services All Departments Government Finance Officers Association (GFOA) Washington Finance Officer Association (WFOA) Puget Sound Finance Officer Association (PSFOA) National Organization to enhance finance knowledge and networking State affiliate of GFOA Regional affiliate of WSFOA GFOA & WFOA annual, PSFOA monthly. In addition, both GFOA and WFOA offer classes throughout the year Finance 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Greater Seattle Partners Public-private economic development partnership encompassing King and Snohomish counties. Quarterly Mayor's Office Council Green Cities Partnership Forterra works in partnership with local municipalities to develop achievable goals, shared visions, long-term plans, and community- based stewardship programs to care for the valuable forests and natural areas in our urban environments. Monthly Parks & Recreation Green the Green Partnership Project Partnership with Forterra, King County Noxious Weeds, and other local jurisdictions to identify and fund weed control and revegetation efforts along the Green River DCD Green Tukwila Partnership Partnership with Forterra to develop 20 -year plan for stewardship and conservation of Tukwila urban forests DCD GREI - Governing for Racial Equity and Inclusion Regional group of public agencies working on diversity, equity and inclusion Every Other Month Administrative Services Haz Waste 01 City & Tribal Staff Meeting Regional coalition working to protect public health and the environment by serving as a clearinghouse for recycling and waste -related issues Quarterly DCD Highline Forum Focused on airport -related issues; Port of Seattle coordinates meetings Every Other Month Council HRCI (Human Resource Certification Institute) Provides credentialing for HR Professional who have mastered the HR body of knowledge and competencies. Quarterly Administrative Services Human Services Funding Consortium S, N, E King County cities cohesive 17 city funding application, quarterly bills Quarterly Administrative Services I-405/SR 167 Executive Advisory Group A WSDOT committee focusing on 1405/SR 167 transportation issues Quarterly Mayor's Office ICMA (International City/County Management Association) WCMA (Washington City/County Management Association) King County City Managers/City Administrators International City Manager/Administrator professional organization State affiliate of ICMA County Affiliate of WCMA Annual conferences; Local affiliate meets monthly Mayor's Office International Association of Property and Evidence (IAPE) Provides education in property and evidence handling and storage. Serves as a forum for evidence technicians to gain and share information Twice a year Police International Council of Shopping Centers Focused on issues regarding large retail properties Annual conferences; local affiliate meets quarterly Mayor's Office International Institute of Municipal Clerks (IIMC)Ongoing To promote continuing education and certification through university and college based institutes to its members worldwide. as needed Administrative Services International Public Management Association for Human Resources (IPMA — HR) This program is a non profit, educational organization to establish for fostering and developing sound policies and practices in public human resource management. Currently, Juan is the VP and developing the Washington State Chapter. Monthly to Quarterly Administrative Services C/11/2023 2023 Workplan - Regional Partnerships List 01 O Organization Purpose Frequency of Mtgs Dept Jewish Family Services of Seattle - Job Referral and CLEVER Program Partner with Economic Intergration Manager to helps refugees, immigrants and asylees to become economically, socially and civically integrated in South King County community. Collaborate employment workshops and job referral resources. Monthly Administrative Services Joint Tukwila/Burien/SeaTac Human Services Providers Coordination, networking of contracted providers Quarterly Administrative Services King County Cities Climate Collaboration (K4C) Collaborate to support projects and programs in areas such as green building, using and producing renewable energy, sustainability outreach and education, and alternative transportation Periodic Attendance DCD King County Economic and Revenue Forecasting Group Organized by Dave Reich, King County Economist, to share economic information among Puget Sound area cities Monthly Finance King County Emergency Managers Members coordinate planning efforts related to EM. Monthly Police King County Flood Control District Advisory Committee Advises and provides policy and budget recommendations to the District Flood Control Board Quarterly Mayor's Office King County Growth Management Planning Council Collaboration on framework policies to guide development of comprehensive plans Every Other Month Council King County Housing and Community Development Consortium Make funding recommendations on state, county federal funds Bi -Annually Administrative Services King County Joint Recommendations Committee Interjurisdictional body provides recommendations on funding/policy for KC partner cities Quarterly/as requested Council Administrative Services King County Park & Rec Directors Group A networking group of P&R Directors/Managers in K.C. that meet quarterly to discuss issues. Parks & Recreation King County Planning Directors A networking group that shares information on Countywide issues Monthly DCD King County Play Coalition A partnership dedicated to ensuring that all children in King County enjoy the proven health benefits of physical activity. Monthly Parks & Recreation King County Police Chiefs and Sheriffs Association Collaboration between all law enforcement agencies within King County. Exchange information and discuss policies as well as provide training. Monthly Police King County Regional Transit Committee Makes recommendations to King County Council on County - operated public transportation policies and plans King County Veterans, Seniors and Human Services Staff participates in a group that works to provide equitable services for seniors. Monthly Parks & Recreation King County Work Source - Veteran's Job Referral Program Partner with Work Source employment specialist to increase awareness and employment resources for military veterans, disable veterans, and military transitions. Attend Career Fair events and assist with job referrals as needed for South King County community. Quarterly Administrative Services Laserfiche and Cities Digital Ongoing training, upgrades, and solutions associated with the City's Electronic Content Management System (Laserfiche/Digital Records Center). Monthly to Quarterly Administrative Services 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Legislative Youth Advisory Council (LYAC) The Legislative Youth Advisory Council (LYAC) is a nonpartisan youth -led committee empowered by state law to represent the official voice of Washington youth to the Legislature. Each year, a select group of 14-18 year old students from a diverse range of political, geographic, and socioeconomic backgrounds are appointed to the council by the Lt. Governor's Office. Parks & Recreation Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) MWPAAC is a consortium of local jurisdictions delivering wastewater to KCDNR Waste Treatment Division (WTD) for the treatment of raw sewage. Representatives meet month ly to cover issues relevant to the waste disposal contracts and other regional issues such as reclaimed water, Infiltration/Inflow, and regional conveyance. Regularly Public Works National League of Cities Represent cities at the national level Annual conferences; Various committees Mayor's Office Council National Public Employers Labor Relations Association (NPELRA) National organization with goals and objectives similar to the local association. Quarterly Administrative Services National Recreation and Parks Association (NRPA) National association of parks and recreation professionals and advocates dedicated to advancement of public parks, recreation and conservation. Parks & Recreation NTIA National Telecommunications and Information Administration NTIA is the Executive Branch agency that is principally responsible for advising the President on telecommunications and information policy issues Ongoing as needed Administrative Services Professional Golf Association (PGA) of America PGA of America is the world's largest sports organization, comprised of 27,000 men and women golf Professionals who are the recognized experts in teaching and growing the game. Parks & Recreation Puget Sound Partnership Accelerating science -based effort to protect and restore Puget Sound Quarterly Council DCD Puget Sound Regional Council (PSRC) Partnership of cities, counties, ports, federal, state and regional transportation agencies, railroads and trucking interests, intent on solving freight mobility problems with coordinated solutions. Grant program that supports transportation projects in smaller towns and cities in rural areas of the region. The KCPEC reviews local agency prioritized projects and recommends the top competing projects to the King County members of the PSRC's Transportation Policy Board (TPB) for review and approval. Mayor Ekberg serves on the Executive Board. Monthly Board Meetings; various subcommittee schedules Mayor's Office Council Rave Foundation The RAVE Foundation is the community based Foundation that represents the Seattle Sounders. (From website) RAVE Foundation envisions a region abundant with opportunities for free play, where we all work together to use soccer as a vehicle to foster wellness, inspire learning, and strengthen connections to community. Regularly Parks & Recreation Cal —t/11/2023 2023 Workplan - Regional Partnerships List 01 Organization Purpose Frequency of Mtgs Dept Refugee Forum Education, networking on refugee issues Monthly Administrative Services Regional Affordable Housing Task Force Advise on housing affordability issues DCD Regional Animal Services of King County (RASKC) To improve pet licensing and other marketing efforts. Monthly to Quarterly Administrative Services Regional Housing Repair Group Education, networking Annually Administrative Services SCL Rate Review Panel Provide input to SCL's six year strategic plan. Annually Public Works SCORE Jail Executive Board Finance Committee CIO Forum A regionally owned jail in of which Tukwila is an owner City. The Mayor serves on the Administrative Board. Finance Director serves on Finance Committee. TIS Deputy Director serves on the CIO Forum. Monthly Mayor's Office Finance SeaTac Airport Stakeholder Advisory Roundtable (StART) Focused on airport -related issues Monthly Mayor's Office Council Seattle City Light Habitat Enhancement Creston-Duwamish Stakeholders Committee Study by SCL to test different vegetation management methods on sites in Tukwila and Seattle under the power corridor; data will be collected over the next several years with plan to implement findings throughout SCL corridors DCD Seattle Southside Chamber of Commerce Local chamber of commerce As needed Mayor's Office Council Seattle Southside Regional Tourism Agency Focused on increased overnight stays at SeaTac, Tukwila, and Des Moines Monthly Mayor's Office Society for Human Resource Management (SHRM) A national organization that provides resources for HR Professionals nationwide. Quarterly Administrative Services Sound Cities Association (SCA) SCA Public Issues Committee (PIC) Represent King County cities in regional issues Recommend policy positions and regional appointments to the SCA Board. Councilmember Quinn currently serves on the the Board. Monthly PIC meetings; Monthly Board meetings; Mayor's Office Council Sound Transit Build and manage high capacity transit in the Puget Sound region As needed Mayor's Office Administrative Services Soundside Alliance for Economic Development Broad economic development focus in the south King County region Monthly Mayor's Office Council South King Council of Human Services Education, advocacy, networking Annually Administrative Services South King County Area Transportation Board Area elected receive information on South KC transportation meetings DCD Council South King County Cultural Association SoCo provides advocacy, collaborative marketing, networking opportunities and professional development for our members. Bi -Monthly Meetings Parks & Recreation South King County Human Services Planners (regional) Coordination of services, joint planning and delivery Monthly Administrative Services South King County Joint Planners and Developers Collaborative group of planners and developers to talk about housing isses in South King County — Quarterly DCD South King County planners monthly meeting (SoKiHo) Regional group to discuss the unique plannng issues of South King County Monthly DCD South King County Senior Center Directors A networking group that discusses issues affecting seniors living in South K.C. Monthly Parks & Recreation South King Housing and Homelessness Partners Work collaboratively with other South King County jurisdictions to address affordable housing and homelessness. Monthly Council 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Technical Advisory Committee Provide direction on Metro's Long Range Transportation Plan DCD Tukwila King County Work Source - CLEVER Program Opportunity to establish a list of employment and training programs to increase awareness, resources, and workforce services in the South King County community. Partner with Work Source employment specialist to help higher skilled refugees find jobs that fit their skills and training through Washington's CLEVER (Career Ladders for Educated and Vocationally Experienced Refugees) program. This program is to develop a career path plan for their short and long term goals in order to get back into their chosen career. Monthly Administrative Services Tukwila School District Continuing Technical Education Board Ensure CTE programs allign to student and industry needs. Monthly Administrative Services Tukwila School District Providers Meeting Collaboration and coordination on services to kids and families Every Other Month Administrative Services United States Conference of Mayors The United States Conference of Mayors is the official non- partisan organization of cities represented by the elected Mayor. Mayors contribute to the development of national urban policy by serving on one or more of the conference's standing committees. Conference policies and programs are developed and guided by an Executive Committee and Advisory Board, as well as the standing committees and task forces which are formed to meet changing needs. Annual Meeting & Annual Conference Mayor's Office Urban Forestry Forum County group to discuss the shared vision for forest cover and forest health, and associated implement strategies. Quarterly DCD Urban Land Institute Nonprofit research and education organization that facilitates information and experience on land use practices and policy Annual conferences Mayor's Office US Bank Procurement Group Stay apprised of new policies, practices; share information Annual Finance Utility Finance Officers (UFO) Enhance knowledge, exchange information with utility districts and other utility providers Quarterly Finance Valley Cities Technology Group Department Directors meet to discuss common issues, network and share data. Line staff are invited for specific topics Administrative Services Valley Civil Disturbance Unit Valley Agencies (Kent, Renton, Tukwila, Auburn, Federal Way, and Port of Seattle) each have a team of 15-20 personnel of all ranks. The teams deploy and train together to handle large scale disturbances, crowd, and riot control. Twice a year Police Valley Communications Valley Communications Operations Board Valley Communications Finance Committee Valley Communications Advisory Committee for Technology (ACT) Regional 911 center for South King County. Mayor serves as the Chair of the Administrative Board. Police serves on the Operations Board that creates policy and provides operations oversight. Finance Director serves on the Finance Committee that oversees financial policies and operations. Administrative Services serves on the Committee for Technology that provides oversight and coordination on technology issues. Monthly Mayor's Office Police Finance Cal x/11/2023 2023 Workplan - Regional Partnerships List 01 Organization Purpose Frequency of Mtgs Dept Valley Investigations Team Valley Agencies each have a team of 3-4 investigations personnel of all ranks. The teams deploy and train together to handle large scale investigations and officer involved shootings in those jurisdictions Monthly Police Valley SWAT Valley Agencies each assign seven team members. The team is responsible for conducting operations that are outside the normal capabilities of patrol such as hostage rescue or high-risk arrest warrants Quarterly Police Vulnerable Populations Task Force (Public Health) Address needs of vulnerable pops related to emergency management Administrative Services WA Association of Public Records Officers (WAPRO) Provides education in support of the Public Records Act and a forum for public records officers and those involved in responding to public records requests Monthly Police WA Association of Telecommunications Officers and Advisors Share the latest developments in wired and wireless telecommunications, FCC activities, federal and state telecommunication policy issues, managing cable/telecommunication franchises, enhancing PEG production techniques, effective PEG channel management, new technology demonstrations and more. Suggested attendees include your cable and telecommunication franchise managers, right-of-way managers, television producers, content creators, communications managers, municipal attorneys, city managers and PEG access coordinators. Anually / As Needed Administrative Services WACE — Washington Association of Code Enforcement Statewide group providing annual education/training and networking opportunities Spring and Fall conferences DCD Washington Association of Sheriffs and Police Chiefs (WASPC) Membership for all police chiefs and sheriffs. Provides training and support for all law enforcement agencies throughout Washington. Yearly Police Washington Bond Issuers Enhance knowledge of changes in municipal bond rules and trends As needed Finance Washington Economic Development Association (WEDA) Information sharing and advocacy on economic development Bi -weekly (during covid) Mayor's Office Washington Festivals & Events Association (WFEA) Organization for people working in the festivals and events industry aimed at providing professional education, and leadership development opportunities. Parks & Recreation Washington Municipal Clerks Association (WMCA) Promoting professional and educational standards for Municipal Clerks in the State of Washington and providing improved local governmental services. Ongoing as needed Administrative Services Washington Public Employers Labor Relations Association (WAPELRA) To promote the profession of HR Management and labor relations in local government through education, mutual support, professional recognition and legislative advocacy. Quarterly Administrative Services Washington Recreation and Parks Association (WRPA) State association of parks and recreation professionals that promotes excellence through advocacy, education, networking, and training. Several staff involved in sub - committees that meet monthly Parks & Recreation 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Washington State Association of Permit Technicians Statewide group providing education/training and networking opportunities DCD Washington State Association of Senior Centers Organization aided at enhancing, educating and supporting professionals working with the aging population. Parks & Recreation Washington State Planning Directors Advise on statewide policy issues DCD Washington State Recycling Coordinators Recycling coordinators from western Washington cities and counties share information and set priories for funding and programs DCD Washington Treasurer's Association (WTA) Enhance knowledge of treasury functions; statewide networking Annual Finance Water Resource Inventory Area 9 Forum and WRIA 9 ITC Implementation Technical Committee Working groups that provide guidance, technical information, and planning for the WRIA 9 Habitat Plan DCD WSDOT Transportation Professionals Forum Washington Transportation Professionals Forum is a group of local agency traffic, transportation, and PW engineers, technicians, directors, managers, supervisors, planners, mayors, clerks, council members, etc. Members share information and discuss ideas about traffic -and transportation -related issues. Public Works Zone 3 Emergency Managers Members coordinate planning efforts related to EM. Quarterly Police Cal 41/11/2023 01 0) City of Tukwila - Public Works Fleet & Facilities TOTAL PROJECT MONTHLY Budget Report (REVISED Budget; D-20 Plan Adopted by Council) Life to Date Costs as of July 10, 2023 (reconciled w/acctg thru March 7, 2023 GL) • COUNCIL REPORTING SUMMARY - PUBLIC WORKS Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget A/E Services (Design & CA) $ 670,768 $ 70,625 $ 741,393 $ 741,393 $ 726,189 $ 15,204 $ - Permits/Fees $ 130,000 $ 51,886 $ 181,886 $ 181,886 $ 181,886 $ - $ (0) Construction $ 6,715,000 $ 1,086,662 $ 7,801,662 $ 7,801,661 $ 7,771,819 $ 29,843 $ 0 Construction (Tax) $ 662,618 $ 124,500 $ 787,118 $ 755,250 $ 752,236 $ 3,014 $ 31,868 Construction Related Costs $ 378,186 $ 81,261 $ 459,447 $ 404,413 $ 393,516 $ 10,897 $ 55,034 PM Services (incl Other Professional Svcs) $ 350,000 $ 188,442 $ 538,442 $ 538,442 $ 538,430 $ 11 $ 0 Contingency (incl Construction & Project) $ 843,437 $ (603,376) $ 240,061 $ - $ - $ - $ 240,061 SUBTOTAL -CURRENT MANAGED PROJECT $ 9,750,008 $ 1,000,000 $ 10,750,008 $ 10,423,045 $ 10,364,076 $ 58,969 $ 326,963 Previously Managed Svcs (Land,A/E,Bond,Demo) $ 25,949,992 $ - $ 25,949,992 $ 25,936,198 $ 25,936,198 $ - $ 13,794 TOTAL -COMBINED PROJECT $ 35,700,000 $ 1,000,000 $ 36,700,000 $ 36,359,243 $ 36,300,274 $ 58,969 $ 340,757 • 158 UPCOMING MEETINGS AND EVENTS JULY 2023 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available. JUL 17 MON JUL 18 TUE JUL 19 WED JUL20 THU JUL 21 FRI ➢ Planning and Community Development Meeting 5:30 PM City Hall - Hazelnut Room Hybrid Meeting ➢ Transportation and Infrastructure Services Committee 5:30 PM 6300 Building - 2'd Floor Duwamish Conference Room Hybrid Meeting ➢ City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Tukwila Village Farmers Marke Come buy fresh produce grown by refugees and immigrants in our community. FREE summer meals for kids and caregivers available for pick up. 4:00 PM - 7:00 PM Tukwila Village Plaza 14350 Tukwila Intl Blvd WALK & TALK, LITTER CLEAN UP Take a walk on Green River trail and learn about wildlife and plants while pick up litter. 10:00 AM- 12:00 AM Bicentennial Park Click here to register. ➢ Civil Service Commission 5:00 PM Hybrid Meeting m COFFEE WITH A COP Join us and other community members and learn more about each other. Apollo will be there! 4:00 PM - 6:00 PM Westfield Southcenter Mall BARK IN THE PARK FREE event with Yappy Hour from the Barkery and music by SH80s. 6:00 PM - 8:00 PM Crestview Park 16200 42"d Ave S Click here for summer events. GREEN TUKWILA WEEDING AT LOWER CRYSTAL SPRINGS PARK Join us to care for this important forest in Tukwila! 10:00 AM -1:00 PM Click here to register. FREE HIKE FOR YOUTHS Must pre -register for this activity. Easy total 2.9 miles trail hike to Frozen Lake. 10:00 AM - 2:00 PM Click here to register. FREE GUN LOCK BOX Tukwila Police will give away gun lock boxes to secure firearm. Grab a lock box for yourself, a friend or a family member. 4:00 PM - 6:00 PM Tukwila Community Center 12424 42' Ave S JUL 22 SATIM HAZARDOUS WASTE DISPOSAL EVENT Free King County residents and small businesses can safely drop off household hazardous waste such as oil-based paint, batteries, antifreeze, or pesticides to the Wastemobile at no cost. July 21 - 23 Friday thru Sunday 10:00 AM - 5:00 PM Midway Elementary 22447 24th Ave S Des Moines Click here for information. JUL 24 MON JUL25 TUE JUL 26 WED JUL27 THU JUL 28 FRI JUL 29 SAT ➢ Community Services and Safety Committee 5:30 PM City Hall - Hazelnut Room Hybrid Meeting ➢ Finance and Governance Committee 5:30 PM 6300 Building - Suite 100 Foster Conference Room Hybrid Meeting ➢ City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Special Meeting will follow Committee of the Whole Meeting. j King County Elections DEADLINE TO REGISTER, UPDATE YOUR REGISTRATION ONLINE OR BY MAIL FOR THE PRIMARY ELECTION Click here for information. SEEKING PUBLIC COMMENT ON HONORARY STREET NAMING The City Council is considering a proposal to provide an honorary naming designation of Southcenter Parkway between Tukwila Parkway and Strander Boulevard for former Mayor Jim Haggerton. Due by 5:00 PM today. To provide public comment, email CityCouncil@tukwilawa.gov. Or, call 206-491-2297. Click here for nformation. Tukwila Village Farmers Market See above for more information. DONATE BLOOD AND Give Blood = Save 3 Lives ENTER TO WIN 1 OF 3 $3,000 GIFT CARDS! City of Tukwila is hosting a blood drive at City Hall. To schedule an appointment, call 1-800-398-7888. 10:00 AM - 4:00 PM Click here to schedule an appointment. CONCERT IN THE PARK MUSIC SERIES FREE event with Chris Eger Band and food by Soul Fusion Food Truck. 5:00 PM -7:00 PM Foster Memorial Park 13919 53rd Ave S Click here for summer events. ➢ Planning Commission 6:30 PM Hybrid Meeting FREE HIKE FOR YOUTHS Must pre -register for this activity. Hike to Little Mashel Falls and the largest waterfall in the gorge. 10:OO AM - 2:00 PM Click here to register. American Red Cross FREE SMOKE ALARMS AND INSTALLATION Service provided to those who cannot afford to purchase smoke alarms or are physically unable to install a smoke alarm. For more information or request FREE smoke alarms, call 1-833-918-1531. Click here for information. TUKWILA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM - 4:00 PM NATIONAL NIGHT OUT ON AUG 1 SIGN-UP FOR A SPECIAL VISIT FROM CITY LEADERS, OFFICERS AND FIREFIGHTERS! Host your get-together for the neighborhood and get to know everybody! Click here for information. MOBILE RECREATION WITH FREE ACTIVITIES FOR FAMILIES! JUN 28 - SEP 1 WED, THU, FRI, SAT & SUN Meet Parks Staff for fun and free activities at local parks, Tukwila Village and Tukwila Pantry locations! Click here for information. / FREE SUMMER MEALS FOR AGES 18 AND UNDER! FREE SUMMER MEALS 1' Summer Food Service Program provides free summer meals for children in King County. Click here for information. Summer Meals for TUKWILA KIDS & TEENS Locator: English Espanol Af Somali Tieng Vit CASCADE VIEW COMMUNITY PARK 14211 37Th Ave S Jul 10 - Aug 25 Mon -Fri Lunch: 12:00 PM - 1:00 PM Snack: 1:45 PM - 2:00 PM FOSTER HIGH SCHOOL 4242 S 144th St Jul y—Aug 3 Mon — Thu Breakfast: 7:30 AM — 8:00 AM Lunch: 11:00 AM — 11:30 AM TUKWILA ELEMENTARY 5939 S 149°i St Jul 5—Aug 3 Mon — Thu Breakfast: 8:30 AM — 9:00 AM Lunch: 12:00 PM — 12:30 PM TUKWILA VILLAGE FARMER'S MARKET 14350 Tukwila International Blvd Jun 21 -Aug 30 Wednesdays Dinner: 4:30 PM - 6:30 PM Halal friendly options. Meals available for caregivers too! TUKWILA COMMUNITY CENTER 12424 42"d Ave S Jul 10 —Aug 25 Mon — Fri Lunch: 11:15 AM — 12:15 PM Snack: 3:00 PM — 3:30 PM 159 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. JULY 3 --som - L _ _ — - � i MEETING CANCELLED 0.40_ft 1 MEO.a Regular Meeting cancelled. JULY 10 See below link for the agenda packet to view the agenda items: July 10, 2023 Committee of the Whole / Special Meeting JULY 17 See below link for the agenda packet to view the agenda items: July 17, 2023 Regular Meeting JULY 24 PRESENTATION Get to Know Puget Sound Fire. SPECIAL ISSUES - An update on the Allentown Truck Reroute Environmental Impact Statement (EIS). - A resolution stating the City's intent to consider designating a residential targeted area for the purpose of establishing a multi -family property tax exemption program, and setting the time for a public hearing to consider the designation of the area. Special Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA - Authorize the Mayor to sign a contract for a water reservoir feasibility study, in the amount of $150,000.00. - Authorize the Mayor to accept a grant for Decant and EMP, in the amount of $462,043.00 (local match $81,537.00). - A resolution stating the City's intent to consider designating a residential targeted area for the purpose of establishing a multi -family property tax exemption program, and setting the time for a public hearing to consider the designation of the area. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. AUGUST 7 PRESENTATION An update on the South Correctional Entity Jail (SCORE). AUGUST 14 PRESENTATION An introduction to Recology — the City's new solid waste provider. PUBLIC HEARING An ordinance regarding Multifamily Property Tax Exemption (MFTE). SPECIAL ISSUES - An ordinance regarding Multifamily Property Tax Exemption (MFTE). - A resolution providing an honorary street naming designation for former Mayor Jim Haggerton. - A contract for Automated Traffic Safety Cameras in parks. AUGUST 21 UNFINISHED BUSINESS - An ordinance regarding a Multi -family Property Tax Exemption (MFTE). - A resolution providing an honorary street naming designation for former Mayor Jim Haggerton. - A contract for Automated Traffic Safety Cameras in parks. AUGUST 28 SPECIAL ISSUES Ordinances updating 2024 Park and Fire Impact Fee Schedules. Special Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA Ordinances updating 2024 Park and Fire Impact Fee Schedules. 160