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Reg 2024-03-04 COMPLETE AGENDA PACKET
ti Z -+ Tukwila City •.••. REGULAR Council Agenda .�. MEETING . J�� i LA wq_ O� J a `''s\ �20 Thomas McLeod, Mayor Counci/members.• + De'Sean Quinn ❖ Tosh Sharp Marty Wine, Interim City Administrator + Armen Papyan + Jovita McConnell Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick 290 ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 Monday, March 4, 2024; 7:00 PM • Ord #2728 • Res #2092 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public on -site at Tukwila City Hall 5 minutes for items both on To provide comment via phone citycouncil@tukwilawa.gov comments may verbally address the City Council both or via phone or Microsoft Teams for up to and not on the meeting agenda. or Microsoft Teams, please email with your name and topic by 5:00 PM on the meeting date. message is for public comment during the meeting, and Please clearly indicate that your you will receive further instructions. 4. CONSENT AGENDA a. Approval of Minutes: 2/26/24 (Special Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign a grant agreement with the Transportation Improvement Board for the Southcenter Boulevard and 65th Avenue South signal project, in the amount of $782,090.00 (local match $400,000.00). [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 2/26/241 d. Authorize the Mayor to sign a contract with Herrera, Inc. for an Enhanced Maintenance Plan, in the amount of $117,052.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 2/26/24] e. Authorize the Mayor to sign a contract with Pace Engineers for the Sewer Lift Station No. 2 Maintenance Improvement project for design services, in the amount of $80,194.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 2/26/24J f. Authorize the Mayor to sign a contract with Gray and Osborne, Inc. for the South 144th Street Sewer Improvement project for design services, in the amount of $77,300.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 2/26/24J (continued...) Pg.1 Pg.21 Pg.57 Pg.73 REGULAR MEETING March 4, 2024 Page 2 4. CONSENT AGENDA (cont.) g. Accept turnover of off -site stormwater improvements in the amount of $33,745.00, on -site sidewalk and stormwater improvements in the amount of $52,470.00, and dedication of right-of-way from Tukwila SSP, LLC for the Brixx Storage Facility and authorize the Mayor to sign turnover related documents (value of transferred assets: $86,215.00). [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 2/26/24] Pg.107 5. EXECUTIVE SESSION Potential Property Acquisition — Pursuant to RCW 42.30.110(1)(b) (15 minutes) Action to follow in the open meeting. 6. UNFINISHED BUSINESS a. Authorize the Mayor to sign an agreement with Forterra for the assignment of a purchase and sale agreement for King County parcel Nos. 1023049072 and 3351400005 to the City of Tukwila, in the amount of $455,000.00 (local match $125,000), upon terms acceptable to the Mayor and City Attorney. b. Award a bid and authorize the Mayor to sign a contract with All Terrain Excavating, LLC for the Chinook Wind Public Access construction project in the amount of $357,189.58 (to include contingency). [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 2/26/241 c. Authorize the Mayor to sign two amendments to the Interlocal Cooperation Agreement with King County for Conservation Futures -funded Open Space Acquisition projects for the Nelsen Side Channel (local match $50,000.00) and Duwamish Hill Preserve projects, in the amount of $515,000.00 (funding coming to the City). d. Authorize the Mayor to sign a grant agreement with the King County Flood Control District through the Cooperative Watershed Management (CWM) Program for the Nelsen Side Channel and "Green the Green" shoreline revegetation projects, in the amount of $240,000.00 (funding coming to the City). Pg.153 Pg.155 Pg.165 Pg.199 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report, Monthly Construction and Budget Report Pg.219 9. MISCELLANEOUS (continued...) REGULAR MEETING March 4, 2024 Page 3 10. EXECUTIVE SESSION 11. ADJOURNMENT ❖ CLOSED SESSION ❖ Collective Bargaining — Pursuant to RCW 42.30.140(4)(b) Location: Hazelnut Conference Room (CR #3) This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. RemoteTukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) Vi„= If you are in need of translation or interpretation services at a Council meeting, V ir please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Illayorr review Council review 03/04/24 JR ITEM INFORMATION ITEM No. 4.C. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE Southcenter Boulevard & 65th Avenue South Signal TIB Urban Arterial Program Grant Award CATEGORY ❑ Discussion Mtg Date 11 Motion Date ❑ Resolution Mtg Date ❑ Ordinance Mt Date ❑ Bid Award Mtg Date ❑ Public Hearing Mt Date ❑ Other Mtg Date Mtg 03/04/24 SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire IS P&R Police IIP1V ❑Court SPONSOR'S In August 2023, staff submitted an application to the Urban Arterial Program (UAP) to fund SUMMARY the construction of the Southcenter Blvd and 65th Ave S signal. Council approved a contract with KPG, Psomas, to complete the preliminary engineering/design for this project using CIP funds. In December, staff was notified that we received the full grant award for $782,090. Council is being asked to accept the UAP grant award for the construction of the Southcenter Blvd and 65th Ave S signal in the amount of $782,090. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 02/26/24 COMMITTEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $782,090.00 $0.00 $0.00 Fund Source: GRANT AWARD Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/23/24 2023 CIP, page 19 Project Map and Photos Grant Agreement Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 1 2 City of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Catrien de Boer, Grant Analyst CC: Mayor Thomas McLeod DATE: February 23rd, 2023 SUBJECT: Southcenter Boulevard & 65th Avenue South Signal Project No. 90310404 TIB Urban Arterial Program Grant Award ISSUE Accept a Transportation Improvement Board (TIB) Urban Arterial Program (UAP) grant award for $782,090 to fund the construction of the Southcenter Boulevard and 65th Avenue S Signal. BACKGROUND In 2016, a signal warrant analysis was completed at two intersections with Southcenter Boulevard: 65th Avenue S and 62nd Avenue S. While both intersections met the criteria for signalization, the recommendation was to prioritize the signal at the intersection of 65th Avenue S. A signal at 65th Avenue S is anticipated to also regulate operations at 62nd Avenue S as well as the speeds along Southcenter Boulevard. In 2021, this project was added to the Traffic Impact Fee list. DISCUSSION In August 2023, staff submitted an application to the UAP to fund the construction of the Southcenter Blvd and 65th Ave S signal. In early December, the Council approved a contract with KPG, Psomas, to complete the preliminary engineering/design for this project using CIP funds. In mid -December, staff was notified that we received the full grant award for $782,090 to fund the construction of this project. FINANCIAL IMPACT The City was awarded a $782,090 grant from the TIB for the construction of the Southcenter/65th Ave S signal. The grant requires a 33.8% local city match, which is $400,000. The project CIP budget, which comes from Traffic Impact Fees, is sufficient to cover the match. TIB Grant Award City Match Total Project Budget $782,090 $400,000 $1,182,090 Fund Source Traffic Impact Fees RECOMMENDATION Council is being asked to accept an Urban Arterial Program grant award for the construction of the Southcenter Blvd and 65th Ave S signal in the amount of $782,090 and consider this item on the Consent Agenda at the March 4th, 2024 Regular Council Meeting. Attachments: 2023 CIP, page 19 Project Map and Photos Grant Agreement 3 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Southcenter Blvd/65th Ave S Signal Project No. 90310404 DESCRIPTION: Design and construct a traffic signal at the Southcenter Boulevard/65th Avenue S intersection. JUSTIFICATION: The intersection experiences significant delay for southbound left turn movements during the PM Peak Hour. Signal warrants have been met. STATUS: New project for 2021-2026 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Project on Traffic Impact Fee list. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 100 100 200 Land(R/W) 0 Const. Mgmt. 100 100 Construction 800 800 TOTAL EXPENSES 0 0 100 1,000 0 0 0 0 0 1,100 FUND SOURCES Awarded Grant 0 Proposed Grant 500 500 Mitigation Actual 0 Traffic Impact Fees 100 500 600 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 100 1,000 0 0 0 0 0 1,100 Project Location i ' . a ri -.co 1 1 v-41 Ais .;� . .. 1 g / S 148 8p ,r JLBF!/•6iiL-: 8_St ' ' 47 -LET St..440111' 4. m Et ,,0 GI5 i si.Sp TkwRa 7..._ �1 i 2023 - 2028 Capital Improvement Program ®-G6llGt- aM 19 5 6 orninium 9 Terra Tukv, ila 5 153rd St Solid Stone9 Tukwila Fire Station 52 9 S 153rd St SalonCentric Beauty supply stare Southcenter Blvd Tukwila Park Leafy park for picnicking, sports & play r 9ppelckleUrPball and. tV6 Q c a MDR Contractors .at` ip a m 0 solOc 0 iukwlja ▪ pkwy Holiday Inn Express Tukwila Pkwy +^ Tukwila Pkwy Tukwila Pkwy - * & Suites Seattle South - Pure Hockey 3.1 * f2641 1.� 6 Hockey Equipment 2-star hovel 1-1 Buffalo Wild Wings o BHockeyGear Drder Delivery iv Holden .Southcenter A- City Supplements Lowe's Home I R g ,,,,,City and Improvement w Suoalementestore-.-,.,.- ,,,•,o.,,v„-a,.,ro� --- --- ---- r• 9 Ramada 6y Wyndha TTaaco del Marl} Mexican • $ T cen 1i145 k irk i "Sp Battle Tukwila 3.s*13991 1-star hotel 7 8 Southcenter Blvd/65th Ave S Signal Facing North • Southcenter Blvd/65th Ave S Signal Facing South 9 Southcenter Blvd/65th Ave S Signal Facing East Southcenter Blvd/65th Ave S Signal Facing East at the Bus Stop 1 0 Southcenter Blvd/65th Ave S Signal Facing West 11 12 Washington State Transportation Improvement Board 8-1-116(014)-1 Fuel Tax Grant Agreement City of Tukwila 8-1-116(014)-1 Southcenter Boulevard Signal 65th Avenue S STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD AND City of Tukwila AGREEMENT THIS GRANT AGREEMENT (hereinafter "Agreement") for the Southcenter Boulevard Signal, 65th Avenue S (hereinafter "Project") is entered into by the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter "TIB") and City of Tukwila, a political subdivision of the State of Washington (hereinafter "RECIPIENT"). 1.0 PURPOSE For the project specified above, TIB shall pay 66.1616 percent of approved eligible project costs up to the amount of $782,090, pursuant to terms contained in the RECIPIENT'S Grant Application, supporting documentation, chapter 47.26 RCW, title 479 WAC, and the terms and conditions listed below. 2.0 SCOPE AND BUDGET The Project Scope and Budget are initially described in RECIPIENT's Grant Application and incorporated by reference into this Agreement. Scope and Budget will be further developed and refined, but not substantially altered during the Design, Bid Authorization and Construction Phases. Any material alterations to the original Project Scope or Budget as initially described in the Grant Application must be authorized by TIB in advance by written amendment. 3.0 PROJECT DOCUMENTATION TIB requires RECIPIENT to make reasonable progress and submit timely Project documentation as applicable throughout the Project. Upon RECIPIENT's submission of each Project document to TIB, the terms contained in the document will be incorporated by reference into the Agreement. Required documents include, but are not limited to the following: a) Project Funding Status Form b) Bid Authorization Form with plans and engineers estimate c) Award Updated Cost Estimate d) Bid Tabulations e) Contract Completion Updated Cost Estimate with final summary of quantities f) Project Accounting History 4.0 BILLING AND PAYMENT The local agency shall submit progress billings as project costs are incurred to enable TIB to maintain accurate budgeting and fund management. Payment requests may be submitted as Fuel Tax Agreement Page 1 of 5 November 2012 13 Washington State Transportation Improvement Board 8-1-116(014)-1 Fuel Tax Grant Agreement often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable amounts are greater than $50,000. If progress billings are not submitted, large payments may be delayed or scheduled in a payment plan. 5.0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through closeout of the grant or until terminated as provided herein, but shall not exceed 10 years unless amended by the Parties. 6.0 AMENDMENTS This Agreement may be amended by mutual agreement of the Parties. Such amendments shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7.0 ASSIGNMENT The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the RECIPIENT's other rights under this Agreement. 8.0 GOVERNANCE & VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9.0 DEFAULT AND TERMINATION 9.1 NON-COMPLIANCE a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT, in writing, of the non-compliance. b) In response to the notice, RECIPIENT shall provide a written response within 10 business days of receipt of TIB's notice of non-compliance, which should include either a detailed plan to correct the non-compliance, a request to amend the Project, or a denial accompanied by supporting details. c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward compliance pursuant to its plan to correct or implement its amendment to the Project. d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and may withhold further payments or prohibit the RECIPIENT from incurring additional reimbursable costs during the investigation. 9.2 DEFAULT RECIPIENT may be considered in default if TIB determines, in its sole discretion, that: Fuel Tax Agreement Page 2 of 5 November 2012 14 Washington State Transportation Improvement Board 8-1-116(014)-1 Fuel Tax Grant Agreement a) RECIPIENT is not making reasonable progress toward correction and compliance. b) TIB denies the RECIPIENT's request to amend the Project. c) After investigation TIB confirms RECIPIENT'S non-compliance. TIB reserves the right to order RECIPIENT to immediately stop work on the Project and TIB may stop Project payments until the requested corrections have been made or the Agreement has been terminated. 9.3 TERMINATION a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2, TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which shall be served in person, by email or by certified letter. Upon service of notice of termination, the RECIPIENT shall immediately stop work and/or take such action as may be directed by TIB. b) In the event of default and/or termination by either PARTY, the RECIPIENT may be liable for damages as authorized by law including, but not limited to, repayment of grant funds. c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive and are in addition to any other rights and remedies provided by law. 9.4 TERMINATION FOR NECESSITY TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part, because funds are no longer available for the purpose of meeting TIB's obligations. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 10.0 USE OF TIB GRANT FUNDS TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for anything other than highway or roadway system improvements is prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds from the sale must be deposited into the RECIPIENT's motor vehicle fund and used for a motor vehicle purpose. 11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS At Bid Award and Contract Completion, RECIPIENT may request an increase in the maximum payable TIB funds for the specific project. Requests must be made in writing and will be considered by TIB and awarded at the sole discretion of TIB. All increase requests must be made pursuant to WAC 479-05-202 and/or WAC 479-01-060. If an increase is denied, the recipient shall be liable for all costs incurred in excess of the maximum amount payable by TIB. In the event that final costs related to the specific project are less than the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that maintains the intended ratio between TIB funds and total project costs, as described in Section 1.0 of this Agreement. Fuel Tax Agreement Page 3 of 5 November 2012 15 Washington State Transportation Improvement Board 8-1-116(014)-1 Fuel Tax Grant Agreement 12.0 INDEPENDENT CAPACITY The RECIPIENT shall be deemed an independent contractor for all purposes and the employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof shall not in any manner be deemed employees of TIB. 13.0 INDEMNIFICATION AND HOLD HARMLESS The PARTIES agree to the following: Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in any way resulting from, that PARTY's own negligent acts or omissions which may arise in connection with its performance under this Agreement. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the other PARTY. Where such claims, suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of a PARTY's own negligence. Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the other PARTY only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney's fees and costs incurred from the other PARTY. The obligations of this Section shall survive termination of this Agreement. 14.0 DISPUTE RESOLUTION a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any dispute arising under or in connection with this AGREEMENT. The dispute resolution process outlined in this Section applies to disputes arising under or in connection with the terms of this AGREEMENT. b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes promptly and at the lowest organizational level. c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall submit the matter to non -binding mediation facilitated by a mutually agreed upon mediator. The PARTIES shall share equally in the cost of the mediator. d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute in order to avoid delays or additional incurred cost to the Project. e) The PARTIES agree that they shall have no right to seek relief in a court of law until and unless the Dispute Resolution process has been exhausted. Fuel Tax Agreement Page 4 of 5 November 2012 16 Washington State Transportation Improvement Board 8-1-116(014)-1 Fuel Tax Grant Agreement 15.0 ENTIRE AGREEMENT This Agreement, together with the RECIPIENT'S Grant Application, the provisions of chapter 47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all previous written or oral agreements between the PARTIES. 16.0 RECORDS MAINTENANCE The RECIPIENT shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Agreement shall be subject at all reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Approved as to Form Attorney General By: Signature on file Guy Bowman Assistant Attorney General Lead Agency Transportation Improvement Board Chief Executive Officer Date Executive Director Date Print Name Print Name Fuel Tax Agreement Page 5 of 5 November 2012 17 18 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes February 26, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Brandon Miles, Adib Altallal, Sherry Edquid, Mike Perfetti, Bryan Still, Griffin Lerner Chair Papyan called the meeting to order. I. BUSINESS AGENDA A. Brixx Development Contract Turnovers and Statutory Warranty Deed Staff is seeking approval to accept turnover of sidewalks and storm drainage improvements and dedication of right-of-way from Tukwila SSP, LLC for the Brixx Storage Facility. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. B. Grant Acceptance: Nelsen Side Channel and Park Acquisition Project Staff is seeking approval of two amendments to the Conservation Futures Interlocal Cooperation Agreement with King County to capture policy -related changes and provide grant funding for the Nelsen Side Channel and Duwamish Hill Preserve projects. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. C. Grant Acceptance: Nelsen Habitat Side Channel and "Green the Green" Phase 4 Staff is seeking approval to accept a King County Cooperative Watershed Management 2023 grant award including $200,000 for the Nelsen Salmon Habitat Side Channel project and $40,000 for the "Green the Green" project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. D. Grant Acceptance: Southcenter Boulevard & 65th Avenue South Signal Staff is seeking approval to accept a Transportation Improvement Board Urban Arterial Program grant award for $782,090 for construction of signal. Item for follow-up: Provide a map of the Transportation Impact Fee zones Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. 19 20 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Alayorr review Council review 03/04/24 JR ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: SHERRY EDQUID ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE Enhanced Maintenance Plan Consultant Selection and Agreement CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date Award 03/04/24 ❑ Public Hearing Mtg Date ❑ Other Mtg Date a Bid Mtg Date SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire IS P&R Police IIP1V ❑Court SPONSOR'S In 2023, we received a Washington State Department of Ecology (Ecology) grant that SUMMARY would fund the design of a decant facility. In October 2023, the current MRSC Consultant Roster was used to advertise for consultants via email solicitation and no proposals were received. Hererra, Inc. was contacted, interviewed and selected to prepare the Enhanced Maintenance Plan (EMP). Council is being asked to formally approve a contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan in the amount of $117,052. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: 02/26/24 RECOMMENDATIONS: SPONsoR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $117,052 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/04/24 MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/23/24 Consultant Contract and Scope Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 21 22 City of Tukwila Thomas McLeod, Mayor Public Works Department - Hari Pannekaati, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Sherry Edquid, Project Manager CC: Mayor McLeod DATE: February 23, 2024 SUBJECT: Enhanced Maintenance Plan Project No. 72341203 Consultant Selection and Agreement ISSUE Request to approve a consultant contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan (EMP). BACKGROUND As part of the 2016 plan developed for the Public Works Shops projects, a decant facility was identified as a potential improvement to the future site. A decant facility is an area where stormwater and sediment typically containing high concentrations of contaminants can be gathered by vactor trucks from catch basins and other stormwater catchment areas, providing a place to separate liquids and solids and properly dispose of them. In 2023, we received a Washington State Department of Ecology (Ecology) grant that would fund the design of a decant facility. The grant requires us to develop an EMP that demonstrates the need for a decant facility and that it would improve water quality. An EMP is a tool that provides information on total stormwater quality infrastructure and performance costs, and helps local governments prioritize resources based on areas that pose the biggest potential risk to water quality. In July 2023, Council accepted a grant that funds most of this EMP. DISCUSSION In October 2023, the current MRSC Consultant Roster was used to advertise for consultants via email solicitation to 10 potential firms. However, we received no proposals. We contacted and interviewed Hererra, Inc., who is also designing the decant facility and is on the MRSC Consultant Roster. Based on interviews and qualifications, we selected Herrera to proceed with the EMP. FINANCIAL IMPACT Project Cost Estimate Ecology Grant Public Works Shops Herrera, Inc. $117,052 $99,495 $17,557 RECOMMENDATION Council is being asked to formally approve a contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan (EMP) in the amount of $117,052 and consider this item on the Consent Agenda at the March 04, 2024 Regular Meeting. Attachment: Consultant Contract and Scope 23 24 nCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: Herrera Environmental Consultants, Inc. PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Herrera Inc. , hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled Enhanced Maintenance Plan (EMP). 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending April 30, 2025 , unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than April 30, 2025 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $117,052 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 25 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 26 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 27 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Herrera Environmental Consultants, Inc. 2200 Sixth Ave., Suite 1100 / Seattle, WA 98121 Attn: Rebecca Dugopolski 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 28 Page 4 DATED this 13 day of February , 2024. ** City signatures to be obtained by ** Consultant signature to be obtained by City Clerk's Staff ONLY. ** sponsor staff. ** CITY OF TUKWILA CONSULTANT:Herrera Environmental Consultants, Inc. Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Christy O'Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney Printed Name: Theresa M. Wood Title: Vice President CA revised May 2020 Page 5 29 30 6HERRERA Science + Planning + Design SCOPE OF WORK CITY OF TUKWILA ENHANCED MAINTENANCE PLAN On December 18, 2023, the City of Tukwila (City) authorized Herrera Environmental Consultants (Herrera) to prepare a scope of work and cost estimate to develop an Enhanced Maintenance Plan (EMP) in accordance with the grant agreement between the City and the Washington State Department of Ecology (Ecology) to help inform the City's future operational approach to stormwater management with the overall goal of improving water quality by removing sediment and pollutants from roadway runoff. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with the following tasks for this project: • Task 1 — Project Management • Task 2 — Stormwater Maintenance Program Evaluation • Task 3 — Enhanced Maintenance Plan (EMP) Development • Task 4 — Grant Application Assistance • Task 5 — Contingency The Herrera team for this project also includes Otak. Task 1 - Project Management Herrera will be responsible for ongoing administration of the project, including preparing invoices and progress reports, as well as coordination of work efforts with the City project manager (Sherry Edquid). Herrera's project manager (Rebecca Dugopolski) and contract manager will have phone and e-mail contact with the City project manager and other City representatives on an as -needed basis with regard to scope, schedule, budget, and invoicing issues. This task also includes regular check -in meetings between the Herrera and City project manager. The regular meetings will be the primary forum for discussing schedule and budget status, additional information needs, and to identify and address any emerging or ongoing concerns. These regular meetings are in addition to task -specific meetings outlined in other tasks. Herrera's project manager will be responsible for ongoing administration of the project, including preparing invoices and progress reports, as well as coordination of work efforts with the City and subconsultants. February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 1 of 9 (4i HERRERA 31 SCOPE OF WORK Assumptions • The project kickoff meeting will be virtual (conducted using Microsoft Teams). • Project management check -in meetings will be scheduled on a bi-weekly basis. Meetings will be virtual (conducted using Microsoft Teams or a conference call) and will last up to 30 minutes. • Herrera will set up a shared electronic folder (SharePoint site) for sharing electronic files and deliverables. Deliverables • Draft and final project schedule (PDF) • Monthly progress reports and invoices (PDF) • Link and access to a shared electronic folder (SharePoint) Task 2 - Stormwater Maintenance Program Evaluation The Stormwater Maintenance Program evaluation will start off with a review of the City's existing stormwater maintenance program (including supporting staff, equipment, and funding) conducted by operations and maintenance (O&M) staff in the Public Works and Parks and Recreation departments. In addition to catch basin cleaning, stormwater facility maintenance, and street sweeping, the City would also like to include an evaluation of and recommendations for the City's asset management program (e.g., software, videoing lines, evaluating lines), GIS/mapping, and line cleaning. Subtask 2.1 — Data Review The Herrera team will coordinate with the City's project manager, and other City staff, to gather and evaluate applicable data, reports, maps, and financial information. The Herrera team will compile a list of requested materials and will coordinate with the City to obtain this information. Following the data review, a list of additional requests will be prepared, and potential gaps will be identified. Subtask 2.2 — Define Stormwater Maintenance Program Needs A kickoff workshop will be held with City O&M staff in the Public Works and Parks and Recreation departments. This workshop will help establish a mutual understanding of the City's maintenance needs between the City and the Herrera team. Herrera will develop a simple questionnaire for City staff to complete before this meeting to guide the workshop discussion. February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 2 of 9 (.4fr HERRERA 32 SCOPE OF WORK Subtask 2.3 — Research Stormwater Maintenance Programs at Other Jurisdictions The Herrera team will research stormwater maintenance program (including staffing, equipment, asset management, and line cleaning) implementation by a subset of jurisdictions in Western Washington (up to six) and conduct short interviews with up to three jurisdictions. The Herrera team will prepare a short technical memorandum (10 pages or less) summarizing this research and the proposed recommendation(s) for the City's stormwater maintenance program based on this research. Subtask 2.4 — Prepare Data Gaps and Needs Assessment The Herrera team will use the results of the data review (Subtask 2.1) and workshop (Subtask 2.2) to compare the status of the stormwater maintenance program relative to regulatory drivers and internal City needs and requirements. Herrera will identify gaps in program coverage and work with the City to develop a plan that addresses those gaps. The Herrera team will assess options to address gaps and needs in program coverage; such as additional funding, equipment, staffing, stakeholder concerns, budgetary needs, policy changes or updates, and planning considerations. The Data Gaps and Needs Assessment technical memorandum will document the City's existing stormwater program and identify gaps in the program as defined by the 2019-2024 and draft 2024-2029 National Pollutant Discharge Elimination System (NPDES) Phase II municipal stormwater permit (Phase II permit). Assumptions • The City will provide the requested information for Subtask 2.1 or will direct the Herrera team to readily available electronic data sources as appropriate. • Up to 2 Herrera team members will participate in an in -person workshop for Subtask 2.2 with City staff. One workshop is assumed, lasting 2-3 hours long. • The City will identify and invite O&M staff from the Public Works and Parks and Recreation departments to participate in the Subtask 2.2 workshop. • The City will review a workshop questionnaire for Subtask 2.2, provided by the Herrera team, and provide consolidated feedback to the Herrera team. • Up to 2 virtual follow-up meetings will be scheduled with specific City and Herrera team staff to discuss different aspects of the stormwater maintenance program (that will be evaluated for this task) in more detail. • The Herrera team will develop draft workshop/meeting notes, summarizing the discussion during the Subtask 2.2 workshop and subsequent follow-up meetings. • Interviews conducted for Subtask 2.3 are anticipated to be 10 questions or less and last 30 minutes or less. The Herrera team will coordinate with the City to develop the interview questions and select the jurisdictions that should be interviewed. February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 3 of 9 (.4fr HERRERA 33 SCOPE OF WORK • This task does not include assistance with code amendments, policy updates, or design standard updates necessary to implement new programs (if applicable) or to meet new Phase II permit requirements. Deliverables • E-mail communication identifying data gaps and requesting additional data for Subtask 2.1 (if needed) • Draft and final workshop agenda for Subtask 2.2 (Word) • Draft and final questionnaire for City staff for Subtask 2.2 (Word) • Draft and final workshop notes for Subtask 2.2 (Word) • Draft and final follow-up meeting notes for Subtask 2.2 (Word) • Draft and final questions for stormwater maintenance program evaluation for Subtask 2.3 (Word) • Draft and final stormwater maintenance program summary technical memorandum for Subtask 2.3 (Word and PDF) • Draft and final gap analysis and needs assessment technical memorandum for Subtask 2.4 (Word and PDF) Task 3 - Enhanced Maintenance Plan Development Utilizing the information gathered and recommendations made in Task 2, the Herrera team will work with the City to develop an EMP that addresses the following topics: • Introduction/overview • EMP objectives and priorities • Existing maintenance program • Proposed enhanced maintenance program • Recommendations Introduction/Overview The Herrera team will review the City's receiving water assessment, receiving water prioritization, and Stormwater Management Action Plan (SMAP) to develop a summary of waterbodies that receive water from the City's municipal separate storm sewer system (MS4). This summary will include an estimate of the amount of pollutants contributed by the City's MS4 and water quality improvement goals for each waterbody. February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 4 of 9 (.4fr HERRERA 34 SCOPE OF WORK EMP Objectives and Priorities The Herrera team will coordinate with the City to develop objectives and priorities for the EMP. Existing Maintenance Program The description of the City's existing maintenance program will be developed based on the gap analysis and technical memorandum prepared for Subtask 2.4. The description of the existing maintenance program is anticipated to include the following components per the City's grant agreement with Ecology: • Description of existing maintenance program • Existing maintenance program goals and priorities • Description of how existing maintenance resources are prioritized • Estimate of the total cost to implement the existing maintenance program (including labor, training, disposal, equipment maintenance, and replacement costs) • Method (formal or informal) used to evaluate and assess the existing maintenance program related to the goals and priorities • Location and frequency of current pollutant removal and source control efforts, staff training, equipment maintenance, material disposal process, data collection and tracking methods. • Identification of equipment needed to implement the existing maintenance program • Estimate of the water quality benefits that the maintenance program provides. Proposed Enhanced Maintenance Program The description of the City's proposed enhanced maintenance program will be developed based on the gap analysis and technical memorandum prepared for Subtask 2.4. The description of the proposed maintenance program is anticipated to include the following components per the City's grant agreement with Ecology: • Description of proposed enhanced maintenance program • Proposed enhanced maintenance program goals and priorities • Description of alternatives being considered • Criteria used to evaluate alternatives including cost and water quality benefit • Estimate of the total cost to implement the proposed enhanced maintenance program (including labor, training, disposal, equipment acquisition, maintenance and replacement costs, and facility improvements) • Evaluation of equipment purchasing approach (purchasing, renting, or leasing) • Location and frequency of enhanced maintenance efforts, data collection and analysis methods • Identification of equipment and staffing needed to implement the enhanced maintenance program February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 5 of 9 V HERRERA 35 SCOPE OF WORK • Frequency of program assessment including adaptive management Recommendations The recommendations section of the EMP will be developed based on the gap analysis and technical memorandum prepared for Subtask 2.4. The recommendations are anticipated to include the following: • Implementation schedule (short-term and long-term) • Description of available funding • Proposed evaluation and performance measures Assumptions • Two virtual working meetings will be scheduled with the City (up to 1 hour each) to develop the draft and revised draft EMP objectives and priorities. • The draft EMP will be reviewed by the City. The revised draft EMP will be reviewed by Ecology (per the City's grant agreement with Ecology). • The City will be responsible for posting the revised draft and final EMP to EAGL for Ecology's review. • Ecology will provide an acceptance letter once their review of the EMP has been completed. • This task includes a total of 6 conference calls (up to 1 hour each) for project coordination. Deliverables • Draft and revised draft objectives and priorities (Word) • Draft (Internal Review Draft), revised draft (Ecology Review Draft), and final EMP (Microsoft Word and PDF) • Responses to Ecology's comments on the revised draft EMP (Microsoft Excel) Task 4 — Grant Application Assistance This task includes up to 40 hours of assistance with future stormwater grant applications. Assistance may include preparing grant application materials or reviewing grant application materials prepared by others. Grant application materials may include responses to grant application questions and/or preparing supporting documentation such as a detailed budget, schedule, and/or map. Assumptions • Two 1-hour conference calls are anticipated to be scheduled with City staff for this task. One call will be scheduled at the beginning of this task. The second will be scheduled after the draft grant February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 6 of 9 36 HERRERA SCOPE OF WORK application materials (or comments on the grant application materials) are provided for City review. Official meeting notes will not be prepared for the City following these meetings, but updates will be integrated into the working draft of the grant application materials. • Herrera will prepare a Microsoft Word file that includes responses to the grant application questions to facilitate City review. • The City will be responsible for submitting the final grant application materials prior to the grant application submittal deadline. Deliverables • Draft grant application materials (Word and/or PDF) • Final grant application materials (Word and/or PDF) Task 5 - Contingency Additional technical needs may potentially arise that are pertinent to the overall scope of services. Examples needs could include: • Additional interviews for Subtask 2.3 • Additional evaluation related to components of the EMP Herrera will provide additional services as requested by and authorized by the City, subject to amendment of the approved scope of services. Herrera shall submit a scope of services amendment and corresponding budget estimate for supplemental services not covered in previous tasks as may be requested by the City. The City shall provide written (e-mail) authorization to proceed with any supplemental services prior to any such work being performed by Herrera. Deliverables • To be determined. Project Schedule Task Deliverable/Meeting Timeline a Task 1— Project Management Project kickoff meeting Mar. 2024 (TBD) Bi-weekly project management check -in meetings Mar. 2024 — Mar. 2025 Draft project schedule Mar. 15, 2024 Final project schedule Mar. 29, 2024 Monthly invoices and progress reports Mar. 2024 — Mar. 2025 February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 7 of 9 (4i HERRERA 37 SCOPE OF WORK Task Deliverable/Meeting Timeline a Task 2 — Stormwater Maintenance Program Evaluation Subtask 2.1 — Data Review E-mail communication identifying data gaps and requesting additional data Apr. 26, 2024 Subtask 2.2 — Define Stormwater Maintenance Program Needs Draft workshop agenda Mar. 29, 2024 Final workshop agenda Apr. 5, 2024 Draft questionnaire for City staff Mar. 29, 2024 Final questionnaire for City staff Apr. 5, 2024 Workshop Apr. 2024 (TBD) Draft workshop notes 1 week after workshop Final workshop notes 2 weeks after workshop Follow-up meeting #1 May 2024 (TBD) Follow-up meeting #1 notes 1 week after meeting Follow-up meeting #2 June 2024 (TBD) Follow-up meeting #2 notes 1 week after meeting Subtask 2.3 — Research Stormwater Maintenance Programs at Other Jurisdictions Draft questions for stormwater maintenance program evaluation May 3, 2024 Final questions for stormwater maintenance program May 10, 2024 evaluation Conduct interviews May 2024 (TBD) Draft stormwater maintenance program summary technical memorandum May 31, 2024 Final stormwater maintenance program summary technical memorandum June 28, 2024 Subtask 2.4 — Prepare Data Gaps and Needs Assessment Draft gap analysis and needs assessment technical memorandum July 26, 2024 Final gap analysis and needs assessment technical memorandum Aug. 30, 2024 Task 3 — Enhanced Maintenance Plan (EMP) Development Conference call #1 June 2024 (TBD) Draft objectives and priorities July 12, 2024 Virtual working meeting #1 July 2024 (TBD) Revised draft objectives and priorities July 31, 2024 Virtual working meeting #2 Aug. 2024 (TBD) Conference call #2 Sept. 2024 (TBD) Conference call #3 Oct. 2024 (TBD) Draft EMP Nov. 15, 2024 Conference call #4 Nov. 2024 (TBD) Revised draft EMP Dec. 20, 2024 Conference call #5 Jan. 2025 (TBD) February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 8 of 9 (4i HERRERA 38 SCOPE OF WORK Task Deliverable/Meeting Timeline a Task 3 — Enhanced Maintenance Plan (EMP) Development (cont.) Responses to Ecology's comments on the revised draft EMP Feb. 14, 2025 Conference call #6 Mar. 2025 (TBD) Final EMP Mar. 29, 2025 Task 4 — Grant Application Assistance Conference call #1 TBD Draft grant application materials TBD Conference call #2 TBD Final grant application materials TBD Task 5 — Contingency TBD TBD TBD: to be determined a The proposed project timeline assumes that the notice to proceed will be issued on March 15, 2024 or sooner. February 14, 2024 tw tukwila_emp_scope_final_20240214.docx Page 9 of 9 (.4fr HERRERA 39 40 JHERRERA Cost Estimate for City of Tukwila Enhanced Maintenance Plan Herrera Project No. 23-08291-000 2/14/2024 Herrera Labor based on: Burdened Labor Rates Schedule Task No. Task Start Date Task End Date 1 Project Management 2 3 4 Stormwater Maintenance Enhanced Maintenance Grant Application Program Evaluation Plan Development Assistance 5 Contingency 3/1/2024 3/31/2025 3/1/2024 6/1/2024 8/1/2024 3/31/2025 6/1/2024 3/31/2025 3/1/2024 3/31/2025 Staff Labor Category 2024 Burdened Labor Rates Lenth, John Busiek, Brian Alonzo, Bernard Dugopolski, Rebecca Chechanover, Julianne Scientist VIII (Vice President) Engineer VI Landscape Architect V Engineer VI Engineer II Brown, Jack Engineer II Stebbing, Rebecca GIS Analyst II $343.20 4 $275.77 0 2 10 $128.62 Jackowich, Pamela Maloof, Charles Administrative Coordinator IV $143.83 Project Accountant III $135.81 0 0 Total Hours per Task Subtotal Labor Subtotal Herrera Labor 5% Escalation on Herrera Labor in 2025 Subconsultants Otak Escalated Subtotal Herrera Labor 3% Fee on Subconsultants Subtotal Subconsultant Cost Travel and Per Diem (PD) Unit Cost Auto Use Mile $0.67 Subtotal Per Diem Subtotal Per Diem, Lab Costs, and ODCs 14 42 82 17 6 6 46 70 64 60 0 0 8 I- 20 4 36 0 48 - 157 _ 280 - 40 $10,500 - $29,688 - $49,414 - $6,878 $10,500 $29,688 $49,414 $6,878 $263 $0 $1,235 $344 $10,763 $29,688 $50,649 $7,222 $2,000 I $6,000 16 18 18 0 52 $9,972 $9,972 $499 4 12 6 136 210 101 66 28 14 $10,471 $0 $0 577 $106,452 $106,452 $2,340 $108,792 $8,000 $0 $0 $60 $2,060 $180 $6,180 $0 $0 $0 $0 $240 $8,240 30 I 0 30 $0 $20 $0 $0 $20 $0 $0 $0 $20 $0 $0 $20 Grand Subtotal $10,763 $31,768 $56,829 Grand Total $7,222 $10,471 $117,052 $117,052 42 ‘HERRERA Science + Planning + Design SCOPE OF WORK CITY OF TUKWILA ENHANCED MAINTENANCE PLAN On December 18, 2023, the City of Tukwila (City) authorized Herrera Environmental Consultants (Herrera) to prepare a scope of work and cost estimate to develop an Enhanced Maintenance Plan (EMP) in accordance with the grant agreement between the City and the Washington State Department of Ecology (Ecology) to help inform the City's future operational approach to stormwater management with the overall goal of improving water quality by removing sediment and pollutants from roadway runoff. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with the following tasks for this project: • Task 1 — Project Management • Task 2 — Stormwater Maintenance Program Evaluation • Task 3 — Enhanced Maintenance Plan (EMP) Development • Task 4 — Grant Application Assistance • Task 5 — Contingency The Herrera team for this project also includes Otak. Task 1 - Project Management Herrera will be responsible for ongoing administration of the project, including preparing invoices and progress reports, as well as coordination of work efforts with the City project manager (Sherry Edquid). Herrera's project manager (Rebecca Dugopolski) and contract manager will have phone and e-mail contact with the City project manager and other City representatives on an as -needed basis with regard to scope, schedule, budget, and invoicing issues. This task also includes regular check -in meetings between the Herrera and City project manager. The regular meetings will be the primary forum for discussing schedule and budget status, additional information needs, and to identify and address any emerging or ongoing concerns. These regular meetings are in addition to task -specific meetings outlined in other tasks. Herrera's project manager will be responsible for ongoing administration of the project, including preparing invoices and progress reports, as well as coordination of work efforts with the City and subconsultants. February 14, 2024 jr tukwila_emp_scope_final_20240214 Page 1 of 9 (4i HERRERA 43 SCOPE OF WORK Assumptions • The project kickoff meeting will be virtual (conducted using Microsoft Teams). • Project management check -in meetings will be scheduled on a bi-weekly basis. Meetings will be virtual (conducted using Microsoft Teams or a conference call) and will last up to 30 minutes. • Herrera will set up a shared electronic folder (SharePoint site) for sharing electronic files and deliverables. Deliverables • Draft and final project schedule (PDF) • Monthly progress reports and invoices (PDF) • Link and access to a shared electronic folder (SharePoint) Task 2 - Stormwater Maintenance Program Evaluation The Stormwater Maintenance Program evaluation will start off with a review of the City's existing stormwater maintenance program (including supporting staff, equipment, and funding) conducted by operations and maintenance (O&M) staff in the Public Works and Parks and Recreation departments. In addition to catch basin cleaning, stormwater facility maintenance, and street sweeping, the City would also like to include an evaluation of and recommendations for the City's asset management program (e.g., software, videoing lines, evaluating lines), GIS/mapping, and line cleaning. Subtask 2.1 — Data Review The Herrera team will coordinate with the City's project manager, and other City staff, to gather and evaluate applicable data, reports, maps, and financial information. The Herrera team will compile a list of requested materials and will coordinate with the City to obtain this information. Following the data review, a list of additional requests will be prepared, and potential gaps will be identified. Subtask 2.2 — Define Stormwater Maintenance Program Needs A kickoff workshop will be held with City O&M staff in the Public Works and Parks and Recreation departments. This workshop will help establish a mutual understanding of the City's maintenance needs between the City and the Herrera team. Herrera will develop a simple questionnaire for City staff to complete before this meeting to guide the workshop discussion. February 14, 2024 jr tukwila_emp_scope_final_20240214 Page 2 of 9 (4i HERRERA 44 SCOPE OF WORK Subtask 2.3 — Research Stormwater Maintenance Programs at Other Jurisdictions The Herrera team will research stormwater maintenance program (including staffing, equipment, asset management, and line cleaning) implementation by a subset of jurisdictions in Western Washington (up to six) and conduct short interviews with up to three jurisdictions. The Herrera team will prepare a short technical memorandum (10 pages or less) summarizing this research and the proposed recommendation(s) for the City's stormwater maintenance program based on this research. Subtask 2.4 — Prepare Data Gaps and Needs Assessment The Herrera team will use the results of the data review (Subtask 2.1) and workshop (Subtask 2.2) to compare the status of the stormwater maintenance program relative to regulatory drivers and internal City needs and requirements. Herrera will identify gaps in program coverage and work with the City to develop a plan that addresses those gaps. The Herrera team will assess options to address gaps and needs in program coverage; such as additional funding, equipment, staffing, stakeholder concerns, budgetary needs, policy changes or updates, and planning considerations. The Data Gaps and Needs Assessment technical memorandum will document the City's existing stormwater program and identify gaps in the program as defined by the 2019-2024 and draft 2024-2029 National Pollutant Discharge Elimination System (NPDES) Phase II municipal stormwater permit (Phase II permit). Assumptions • The City will provide the requested information for Subtask 2.1 or will direct the Herrera team to readily available electronic data sources as appropriate. • Up to 2 Herrera team members will participate in an in -person workshop for Subtask 2.2 with City staff. One workshop is assumed, lasting 2-3 hours long. • The City will identify and invite O&M staff from the Public Works and Parks and Recreation departments to participate in the Subtask 2.2 workshop. • The City will review a workshop questionnaire for Subtask 2.2, provided by the Herrera team, and provide consolidated feedback to the Herrera team. • Up to 2 virtual follow-up meetings will be scheduled with specific City and Herrera team staff to discuss different aspects of the stormwater maintenance program (that will be evaluated for this task) in more detail. • The Herrera team will develop draft workshop/meeting notes, summarizing the discussion during the Subtask 2.2 workshop and subsequent follow-up meetings. • Interviews conducted for Subtask 2.3 are anticipated to be 10 questions or less and last 30 minutes or less. The Herrera team will coordinate with the City to develop the interview questions and select the jurisdictions that should be interviewed. February 14, 2024 jr tukwila_emp_scope_final_20240214 Page 3 of 9 (4i HERRERA 45 SCOPE OF WORK • This task does not include assistance with code amendments, policy updates, or design standard updates necessary to implement new programs (if applicable) or to meet new Phase II permit requirements. Deliverables • E-mail communication identifying data gaps and requesting additional data for Subtask 2.1 (if needed) • Draft and final workshop agenda for Subtask 2.2 (Word) • Draft and final questionnaire for City staff for Subtask 2.2 (Word) • Draft and final workshop notes for Subtask 2.2 (Word) • Draft and final follow-up meeting notes for Subtask 2.2 (Word) • Draft and final questions for stormwater maintenance program evaluation for Subtask 2.3 (Word) • Draft and final stormwater maintenance program summary technical memorandum for Subtask 2.3 (Word and PDF) • Draft and final gap analysis and needs assessment technical memorandum for Subtask 2.4 (Word and PDF) Task 3 - Enhanced Maintenance Plan Development Utilizing the information gathered and recommendations made in Task 2, the Herrera team will work with the City to develop an EMP that addresses the following topics: • Introduction/overview • EMP objectives and priorities • Existing maintenance program • Proposed enhanced maintenance program • Recommendations Introduction/Overview The Herrera team will review the City's receiving water assessment, receiving water prioritization, and Stormwater Management Action Plan (SMAP) to develop a summary of waterbodies that receive water from the City's municipal separate storm sewer system (MS4). This summary will include an estimate of the amount of pollutants contributed by the City's MS4 and water quality improvement goals for each waterbody. February 14, 2024 jr tukwila_emp_scope_final_20240214 Page 4 of 9 (4i HERRERA 46 SCOPE OF WORK EMP Objectives and Priorities The Herrera team will coordinate with the City to develop objectives and priorities for the EMP. Existing Maintenance Program The description of the City's existing maintenance program will be developed based on the gap analysis and technical memorandum prepared for Subtask 2.4. The description of the existing maintenance program is anticipated to include the following components per the City's grant agreement with Ecology: • Description of existing maintenance program • Existing maintenance program goals and priorities • Description of how existing maintenance resources are prioritized • Estimate of the total cost to implement the existing maintenance program (including labor, training, disposal, equipment maintenance, and replacement costs) • Method (formal or informal) used to evaluate and assess the existing maintenance program related to the goals and priorities • Location and frequency of current pollutant removal and source control efforts, staff training, equipment maintenance, material disposal process, data collection and tracking methods. • Identification of equipment needed to implement the existing maintenance program • Estimate of the water quality benefits that the maintenance program provides. Proposed Enhanced Maintenance Program The description of the City's proposed enhanced maintenance program will be developed based on the gap analysis and technical memorandum prepared for Subtask 2.4. The description of the proposed maintenance program is anticipated to include the following components per the City's grant agreement with Ecology: • Description of proposed enhanced maintenance program • Proposed enhanced maintenance program goals and priorities • Description of alternatives being considered • Criteria used to evaluate alternatives including cost and water quality benefit • Estimate of the total cost to implement the proposed enhanced maintenance program (including labor, training, disposal, equipment acquisition, maintenance and replacement costs, and facility improvements) • Evaluation of equipment purchasing approach (purchasing, renting, or leasing) • Location and frequency of enhanced maintenance efforts, data collection and analysis methods • Identification of equipment and staffing needed to implement the enhanced maintenance program February 14, 2024 jr tukwila_emp_scope_final_20240214 Page 5 of 9 (4.fr HERRERA 47 February 14, 2024 jr tukwila_emp_scope_final_20240214 SCOPE OF WORK • Frequency of program assessment including adaptive management Recommendations The recommendations section of the EMP will be developed based on the gap analysis and technical memorandum prepared for Subtask 2.4. The recommendations are anticipated to include the following: • Implementation schedule (short-term and long-term) • Description of available funding • Proposed evaluation and performance measures Assumptions • Two virtual working meetings will be scheduled with the City (up to 1 hour each) to develop the draft and revised draft EMP objectives and priorities. • The draft EMP will be reviewed by the City. The revised draft EMP will be reviewed by Ecology (per the City's grant agreement with Ecology). • The City will be responsible for posting the revised draft and final EMP to EAGL for Ecology's review. • Ecology will provide an acceptance letter once their review of the EMP has been completed. • This task includes a total of 6 conference calls (up to 1 hour each) for project coordination. Deliverables • Draft and revised draft objectives and priorities (Word) • Draft (Internal Review Draft), revised draft (Ecology Review Draft), and final EMP (Microsoft Word and PDF) • Responses to Ecology's comments on the revised draft EMP (Microsoft Excel) Task 4 - Grant Application Assistance This task includes up to 40 hours of assistance with future stormwater grant applications. Assistance may include preparing grant application materials or reviewing grant application materials prepared by others. Grant application materials may include responses to grant application questions and/or preparing supporting documentation such as a detailed budget, schedule, and/or map. Assumptions • Two 1-hour conference calls are anticipated to be scheduled with City staff for this task. One call will be scheduled at the beginning of this task. The second will be scheduled after the draft grant (4.1 HERRERA Page 6 of 9 48 SCOPE OF WORK application materials (or comments on the grant application materials) are provided for City review. Official meeting notes will not be prepared for the City following these meetings, but updates will be integrated into the working draft of the grant application materials. • Herrera will prepare a Microsoft Word file that includes responses to the grant application questions to facilitate City review. • The City will be responsible for submitting the final grant application materials prior to the grant application submittal deadline. Deliverables • Draft grant application materials (Word and/or PDF) • Final grant application materials (Word and/or PDF) Task 5 - Contingency Additional technical needs may potentially arise that are pertinent to the overall scope of services. Examples needs could include: • Additional interviews for Subtask 2.3 • Additional evaluation related to components of the EMP Herrera will provide additional services as requested by and authorized by the City, subject to amendment of the approved scope of services. Herrera shall submit a scope of services amendment and corresponding budget estimate for supplemental services not covered in previous tasks as may be requested by the City. The City shall provide written (e-mail) authorization to proceed with any supplemental services prior to any such work being performed by Herrera. Deliverables • To be determined. Project Schedule Task Deliverable/Meeting Timeline a Task 1— Project Management Project kickoff meeting Mar. 2024 (TBD) Bi-weekly project management check -in meetings Mar. 2024 — Mar. 2025 Draft project schedule Mar. 15, 2024 Final project schedule Mar. 29, 2024 Monthly invoices and progress reports Mar. 2024 — Mar. 2025 February 14, 2024 jr tukwila emp scope final_20240214 Page 7 of 9 (4i HERRERA 49 SCOPE OF WORK Task Deliverable/Meeting Timeline a Task 2 — Stormwater Maintenance Program Evaluation Subtask 2.1 — Data Review E-mail communication identifying data gaps and requesting additional data Apr. 26, 2024 Subtask 2.2 — Define Stormwater Maintenance Program Needs Draft workshop agenda Mar. 29, 2024 Final workshop agenda Apr. 5, 2024 Draft questionnaire for City staff Mar. 29, 2024 Final questionnaire for City staff Apr. 5, 2024 Workshop Apr. 2024 (TBD) Draft workshop notes 1 week after workshop Final workshop notes 2 weeks after workshop Follow-up meeting #1 May 2024 (TBD) Follow-up meeting #1 notes 1 week after meeting Follow-up meeting #2 June 2024 (TBD) Follow-up meeting #2 notes 1 week after meeting Subtask 2.3 — Research Stormwater Maintenance Programs at Other Jurisdictions Draft questions for stormwater maintenance program evaluation May 3, 2024 Final questions for stormwater maintenance program evaluation May 10, 2024 Conduct interviews May 2024 (TBD) Draft stormwater maintenance program summary technical May 31, 2024 memorandum Final stormwater maintenance program summary technical memorandum June 28, 2024 Subtask 2.4 — Prepare Data Gaps and Needs Assessment Draft gap analysis and needs assessment technical memorandum July 26, 2024 Final gap analysis and needs assessment technical memorandum Aug. 30, 2024 Task 3 — Enhanced Maintenance Plan (EMP) Development Conference call #1 June 2024 (TBD) Draft objectives and priorities July 12, 2024 Virtual working meeting #1 July 2024 (TBD) Revised draft objectives and priorities July 31, 2024 Virtual working meeting #2 Aug. 2024 (TBD) Conference call #2 Sept. 2024 (TBD) Conference call #3 Oct. 2024 (TBD) Draft EMP Nov. 15, 2024 Conference call #4 Nov. 2024 (TBD) Revised draft EMP Dec. 20, 2024 Conference call #5 Jan. 2025 (TBD) February 14, 2024 jr tukwila emp scope final_20240214 Page 8 of 9 (4i HERRERA 50 SCOPE OF WORK Task Deliverable/Meeting Timeline a Task 3 — Enhanced Maintenance Plan (EMP) Development (cont.) Responses to Ecology's comments on the revised draft EMP Feb. 14, 2025 Conference call #6 Mar. 2025 (TBD) Final EMP Mar. 29, 2025 Task 4 — Grant Application Assistance Conference call #1 TBD Draft grant application materials TBD Conference call #2 TBD Final grant application materials TBD Task 5 — Contingency TBD TBD TBD: to be determined a The proposed project timeline assumes that the notice to proceed will be issued on March 15, 2024 or sooner. February 14, 2024 jr tukwila emp scope final_20240214 Page 9 of 9 (4i HERRERA 51 52 JHERRERA Cost Estimate for City of Tukwila Enhanced Maintenance Plan Herrera Project No. 23-08291-000 2/14/2024 Herrera Labor based on: Burdened Labor Rates Schedule Task No. Task Start Date Task End Date 1 Project Management 2 3 4 Stormwater Maintenance Enhanced Maintenance Grant Application Program Evaluation Plan Development Assistance 5 Contingency 3/1/2024 3/31/2025 3/1/2024 6/1/2024 8/1/2024 3/31/2025 6/1/2024 3/31/2025 3/1/2024 3/31/2025 Staff Labor Category 2024 Burdened Labor Rates Lenth, John Busiek, Brian Alonzo, Bernard Dugopolski, Rebecca Chechanover, Julianne Scientist VIII (Vice President) Engineer VI Landscape Architect V Engineer VI Engineer II Brown, Jack Engineer II Stebbing, Rebecca GIS Analyst II $343.20 4 $275.77 0 2 10 $128.62 Jackowich, Pamela Maloof, Charles Administrative Coordinator IV $143.83 Project Accountant III $135.81 0 0 Total Hours per Task Subtotal Labor Subtotal Herrera Labor 5% Escalation on Herrera Labor in 2025 Subconsultants Otak Escalated Subtotal Herrera Labor 3% Fee on Subconsultants Subtotal Subconsultant Cost Travel and Per Diem (PD) Unit Cost Auto Use Mile $0.67 Subtotal Per Diem Subtotal Per Diem, Lab Costs, and ODCs 14 42 82 17 6 6 46 70 64 60 0 0 8 I- 20 4 36 0 48 - 157 _ 280 - 40 $10,500 - $29,688 - $49,414 - $6,878 $10,500 $29,688 $49,414 $6,878 $263 $0 $1,235 $344 $10,763 $29,688 $50,649 $7,222 $2,000 I $6,000 16 18 18 0 52 $9,972 $9,972 $499 4 12 6 136 210 101 66 28 14 $10,471 $0 $0 577 $106,452 $106,452 $2,340 $108,792 $8,000 $0 $0 $60 $2,060 $180 $6,180 $0 $0 $0 $0 $240 $8,240 30 I 0 30 $0 $20 $0 $0 $20 $0 $0 $0 $20 $0 $0 $20 Grand Subtotal $10,763 $31,768 $56,829 Grand Total $7,222 $10,471 $117,052 $117,052 54 Transportation & Infrastructure Services Committee Minutes February 26, 2024 E. Construction Agreement: Chinook Wind Public Access Project Staff is seeking approval of a contract with All Terrain Excavating, LLC in the amount of $357,189.58 for construction of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. F. Consultant Agreement: Enhanced Maintenance Plan Staff is seeking approval of a contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan to demonstrate the need for a decant facility and as required by the awarded * Washington State Department of Ecology grant. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. G. Design Agreement: South 144th Street Sewer Improvements Staff is seeking approval of an agreement with Gray & Osborne, Inc. in the amount of $77,300.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. H. Design Agreement: Lift Station No. 2 Structural Modifications Staff is seeking approval of an agreement with PACE Engineers in the amount of $80,194.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. The meeting adjourned at 6:32 p.m. Committee Chair Approval Minutes by LH 55 56 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Alayorr review Council review 03/04/24 JR ITEM INFORMATION ITEM No. 4.E. STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE Lift Station No. 2 Structural Modifications Design Agreement CATEGORY ❑ Discussion Altg Date 0 Motion Date 03/04/24 ❑ Resolution AN Date ❑ Ordinance Mt Date ❑ Bid Award Mtg Date ❑ Public Hearing Altg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire IS P&R Police IIP1V ❑Court SPONSOR'S The lift station 2 project was divided into two phases and phase two has now begun. The SUMMARY maintenance access phase will view the safety of the City staff and the public as paramount and will be the primary focus of this design contract and the subsequent construction project. The Council is being asked to approve a design agreement for design services with PACE in the amount of $80,194.00 for the Lift Station No. 2 Structural Modifications Project. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: 02/26/24 RECOMMENDATIONS: SPONsoR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $80,194.00 $100,000.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/04/24 MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/23/24 PACE Lift Station No. 2 Structural Modifications Contract Fee Estimate & Scope Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 57 58 City of Tukwila Pub& Works Oep artrrment - Hari Farrnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Thomas McLeod DATE: February 23, 2024 SUBJECT: Lift Station No. 2 Structural Modifications Design Agreement ISSUE Approve design agreement with PACE Engineers for the Lift Station No. 2 Structural Modifications Project. BACKGROUND In 2015, upgrades to the pumps, control panels, and force main were identified as a critical project. The project was approved for design in 2021 and construction took place in 2022. New pumps, valves, piping, and other appurtenances were installed. The upgrades have seen an improvement in reliability and a decrease in maintenance and upkeep needs. DISCUSSION The lift station 2 project was divided into two phases: the construction phase and the maintenance improvement phase. As construction has concluded and the maintenance and operations staff have had enough time to get used to the systems, it is time to start phase two. The maintenance access phase will view the safety of the City staff and the public as paramount. Improving access to the staff will make sure the structural integrity of the existing station remains intact, which will be the primary focus of this design contract and the subsequent construction project. FINANCIAL IMPACT LS2 Structural Modifications Contract Budget $80,194.00 $100,000.00 RECOMMENDATION The Council is being asked to approve a design agreement for design services with PACE in the amount of $80,194.00 for the Lift Station No. 2 Structural Modifications Project and consider this item on Consent Agenda at the March 4, 2024 Council Meeting. ATTACHMENTS PACE Lift Station No. 2 Structural Modifications Contract Fee Estimate & Scope 59 60 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and PACE Engineers, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform design services in connection with the project titled Lift Station No. 2 Structural Modifications. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2024 unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2024 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $80,194.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 61 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 62 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 63 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: PACE Engineers 11255 Kirkland Way #300 Kirkland, WA 98033 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 64 Page 4 DATED this 22nd day of February , 2024. CITY OF TUKWILA Thomas McLeod, Mayor PACE ENGINEERS: By: e-A,Zc.:!: Al Printed Name: Chris Anderson ATTEST/AUTHENTICATED: Title: Structural Director Christy O'Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney CA revised May 2020 Page 5 65 66 Project Estimates should consider a 10% to 15% contingency for unknown conditions where applicable. Project Estimates should consider escalation for projects extending over one calendar year. PACE Engineers Select this column to add more Fee Schedule: Free Form Input - Project Budgeter can define work item descriptions, expense and subconsultant as required Defined Input - Project budgeter must use defined Labor Codes and Staff Type from Deltek FMS Project Mgmt System (Tables Attached) Rev. 12/15/2023 STANDARD Project Budget Worksheet - 2024 Standard Rates Project Name Project#: Tukwila LS2 - Structural Mods Location:I Tukwila, WA prepared By: Date: SD and PK P23505 Billing Group it: Task#:I 12/19/2023 Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Drawing/Task Title Labor Hours by Classification Labor Code Job Title 12 19 103 17 75 132 $238 $222 $209 $151 $151 $222 Project Manager Sr. Structural Engineer Structural Engineer Engineering Staff I (Engineer I) CAD Tech II Tech Services Manager Hour Total Dollar Total PM and coordination w/ City 6 16 8 30.0 $5,980.00 MH / Pavement Repair 2 10 4 16.0 $2,590.00 Review of existing conditions: - Record drawings 6 12 18.0 $3,066.00 -Geotechnical information 2 6 8.0 $1,324.00 Structural analysis: -floorslabanalysis 16 32 48.0 $8,176.00 -radialwallanalysis 16 32 48.0 $8,176.00 - overall buoyancy and stability 8 16 24.0 $4,088.00 - new monorail support design 12 24 36.0 $6,132.00 Drawings 40 8 48.0 $7,816.00 QA/QC 32 12 4 48.0 $10,500.00 Pickup review comments 6 4 16 16 42.0 $7,000.00 Final submittal to the city 2 2 8 16 4 32.0 $5,612.00 Contingency--15% 6 15 20 9 4 54.0 $9,734.00 Hours Total Labor Total Expenses 10.0 $2,380 46.0 $10,212 Reimbursable 115.0 $24,035 192.0 $28,992 73.0 $11,023 Subconsultants 16.0 $3,552 452.0 $80,194.00 rate/unit Quantity Cost Utility Locate Engineer Subtotal PACE Billed Reimbursable Subconsultants Total Project Labor Total Expenses Budget $80,194.00 Postage/Courier Printing Costs Photo/Video Mileage/Travel/Per Diem Miscellaneous Mechanical Engineer Electrical Engineer Geotechnical I & C Engineer Subconsultant I_ $80,194.00 Markup Total! 15% Total File: Tukwila LS2 Structural Mods - Fee - PK 12-19-2023 - 2024 rates, Fee Worksheet Page 1 of 1 Printed: 12120/2023, 9:37 AM 68 AA PACE WATER I LAND I INFRASTRUCTURE I FACILITIES Scope of Services Professional Civil Engineering Services Lift Station No. 2 Structural Modifications December 20, 2023 Project Understanding The City of Tukwila would like to complete structural modifications at the existing sanitary sewer Lift Station No. 2. The existing lift station has three dry well submersible pumps located in a below grade concrete structure. The structure is split into two rooms — the control room above and the pump room below. Due to the fact that there is not sufficient access between the control room and the pump room, the City would like to modify the control room floor by expanding one existing hatch and installing one new access hatch above the pumps. The City would like to install a new monorail and trolley system to allow for lifting and removing the pumps. In addition to the structural modifications, it is understood that the City would like to repair a section of settled pavement surrounding an existing manhole adjacent to the lift station's driveway. Scope of Work PACE proposes to provide the following services based on our current understanding of the project: • Estimate code -required gravity and lateral loads based on the Washington State Building Code that takes effect March 15, 2024. • Design modifications to the existing floor slab to accommodate one new hatch and enlarging one existing hatch. • Determine impacts to the gravity load -carrying system of the floor slab gravity from the hatch modifications. • Determine impacts to the exterior walls due to the reduced diaphragm stiffness of the existing floor slab. • Verify the lift station is still heavy enough to counteract the effects of buoyancy. • Design one monorail beam that can remove a pump or components of the pump assembly. Secondary elements of the design will include: o Connections between the monorail and the roof slab or exterior wall. o Specification of a hoist. o Trolley stops. • Evaluate the configuration of the existing spiral staircase between the control room and the pump room and provide recommendation for revising the configuration if needed based on layout of the access hatches. • Evaluate and provide recommendations for the repair of pavement and manhole located in the southbound travel lane of Andover Park W. • Participate in one kickoff meeting and one mid -point review meeting. Kickoff meeting will be held in -person at the lift station. • Prepare structural calculations and summarize PACE's design in CAD -based drawings stamped by a Professional Engineer licensed in the State of Washington. 69 December 20, 2023 City of Tukwila LS#2 Structural Modifications —Scope Page 2 of 2 Assumptions The above scope of work is based on the following assumptions: • PACE will use their original design drawings and as-builts that illustrate the reinforcing steel. • The City will provide guidance on preferred hatches and hoists. • The as -built drawings substantially match the existing conditions. • The existing concrete is of sound condition and does not exhibit signs of deterioration. • The floor slab and exterior walls do not require strengthening to accommodate the new hatches. • The roof slab does not require strengthening to accommodate the monorail beam. • All meetings will be held virtually with the exception of the kickoff meeting to be held in - person at the lift station. Exclusions The following services are not included in this proposal: • All services not explicitly delineated in the Scope of Work. • Design of strengthening details to the slabs and walls. • Additional site visits beyond the kickoff meeting. • Review of existing equipment anchorage and utility supports. • Permitting and bidding assistance. • Services during construction. Project Costs The costs associated with the above described work are shown on the attached spreadsheet. AA PACE 70 P:\KIR\P23\2023 PROPOSALS\ENGINEERING\P23-505 Tukwila LS2 Structural Mods\Tukwila LS2 Structural Mods - Scope - PK edits.docx Transportation & Infrastructure Services Committee Minutes February 26, 2024 E. Construction Agreement: Chinook Wind Public Access Project Staff is seeking approval of a contract with All Terrain Excavating, LLC in the amount of $357,189.58 for construction of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. F. Consultant Agreement: Enhanced Maintenance Plan Staff is seeking approval of a contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan to demonstrate the need for a decant facility and as required by the awarded Washington State Department of Ecology grant. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. G. Design Agreement: South 144th Street Sewer Improvements Staff is seeking approval of an agreement with Gray & Osborne, Inc. in the amount of $77,300.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. H. Design Agreement: Lift Station No. 2 Structural Modifications Staff is seeking approval of an agreement with PACE Engineers in the amount of $80,194.00 * for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. The meeting adjourned at 6:32 p.m. Committee Chair Approval Minutes by LH 71 72 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review i Council review 03/04/24 JR ITEM INFORMATION ITEM NO. 4.F. STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE South 144th Street Sewer Improvements Design Contract Award CATEGORY ❑ Discussion Mtg Date /1 Motion Mtg Date 03/04/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR DCD Finance ❑Fire TS ❑P&R Police Al PIYI ❑Court SPONSOR'S The sewer main along the crest of the hill, which serves an apartment complex and several SUMMARY nearby homes, would be completely compromised in the event of a natural disaster. The plan to relocate the existing sewer main away from the unstable hillside would prolong the life of the system. The Council is being asked to approve a design agreement for design services with Gray & Osborne, Inc. in the amount of $77,300.00 for the South 144th Street Sewer Improvements Project. REVIEWED BY /1 ❑ DATE: Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 02/26/24 COMMITTEE CHAIR: ARMEN PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $77,300.00 $100,000.00 $0.00 Fund Source: Comments: CIP, Page 72 MTG. DATE RECORD OF COUNCIL ACTION 03/04/24 MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/23/24 CIP page 72 Gray & Osborne South 144th Street Sewer Improvements Contract Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 73 74 City of Tukwila Pubtre Works Deportment , Hari Forrrrekantr, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Thomas McLeod DATE: February 23, 2024 SUBJECT: South 144th Street Sewer Improvements Project No. 91240202 Design Contract Award ISSUE Approve the design agreement with Gray & Osborne, Inc. for the South 144th Street Sewer Improvements Project. BACKGROUND During the previous sewer comprehensive plan, which was adopted in 2015, City staff identified the area as a potential landslide. The sewer main along the crest of the hill, which serves an apartment complex and several nearby homes, would be completely compromised in the event of a natural disaster. Since the identification of the issue, extra routine maintenance has occurred to minimize the potential risk. DISCUSSION Since identifying the potential risk associated with this sewer main in the previous comprehensive sewer plan, the sewer crew and other City staff have spent a lot of time ensuring the risk is contained in the event of a natural disaster, such as a mudslide. The extra effort has taken many individuals away from other vital components of the City's sewer system. The proposed plan to relocate the existing sewer main away from the unstable hillside would prolong the life of the system while continuing to serve everyone currently connected. The risk of future mudslides affecting the sewer main will also be significantly reduced. FINANCIAL IMPACT The project costs will be 100% funded by the sewer enterprise fund. South 144th Street Sewer Improvements Contract Budget $77,300.00 $100,000.00 RECOMMENDATION The Council is being asked to approve a design agreement for design services with Gray & Osborne, Inc. in the amount of $77,300.00 for the South 144th Street Sewer Improvements Project and consider this item on Consent Agenda at the March 4, 2024 Regular Meeting. ATTACHMENTS CIP page 72 Gray & Osborne South 144th Street Sewer Improvements Contract 75 76 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Sewer Repair at 14438 59th Ave S Project No. 91240202 DESCRIPTION: Replace existing 500 LF of 8" sewer and 2 manholes from Viewcrest Apartments at 14438 59th Ave S. JUSTIFICATION: The existing pipe is located in an unstable hillside and not well supported. STATUS: Staff will monitor hillside. MAINT. IMPACT: Service to Viewcrest Apartments would be impacted if there was a landslide. COMMENT: Hillside repair has significantly increased the cost of the project. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 100 100 Land (R/W) 100 100 Const. Mgmt. 50 50 Construction 500 500 TOTAL EXPENSES 0 0 0 0 750 0 0 0 0 750 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 750 0 0 0 0 750 TOTAL SOURCES 0 0 0 0 750 0 0 0 0 750 0 5128 Project Location 12- ; •' ;r ` ,/A..„ I g 613. ♦♦, S LN 3bj\ 7ji 94 VimA ` tS sr- ��'' 146 SI p,514846 ' 0)p ,, w ` ,♦ ,♦ —7 Ir 5 150 St k40111" S 156 5/ a� C �y 5158 `t St \ � �`_ •�4� GIS' IVI S 160 St�11/�11111M�� f Tuis 2023 - 2028 Capital Improvement Program ® accrier- .aa m 72 77 78 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Gray & Osborne Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Cost Estimating services in connection with the project titled South 144th Street Sewer Improvements. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2025, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2025 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $77,300.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 79 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 80 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 81 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Michael B. Johnson, P.E., President Gray & Osborne, Inc. 1130 Rainier Ave S., #300 Seattle, WA 98144 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 82 Page 4 DATED this day of , 20 ** City signatures to be obtained by ** Consultant signature to be obtained by City Clerk's Staff ONLY. ** sponsor staff. ** CITY OF TUKWILA CONSULTANT: GRAY & OSBORNE, INC. Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Christy O'Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney ' --7X-44, ie.;/,________ By: Printed Name: Michael B. Johnson, P.E. Title: President CA revised May 2020 Page 5 83 84 EXHIBIT A SCOPE OF WORK CITY OF TUKWILA SOUTH 144TH STREET SEWER IMPROVEMENTS PROJECT UNDERSTANDING The City of Tukwila current maintains approximately 500 LF of 8-inch gravity sewer main located along the east boarder of the property at 5911 14th Street. The sewer main is currently located in an unstable hillside and the City wants to replace and realign the sewer main out of the unstable area. The City wishes to contract with Gray & Osborne to determine a new alignment for the sewer main in a stable location, and develop Plans, Specifications, and a Cost Estimate to facilitate advertising the project for construction. More specifically, the work will include the following. DESIGN Task 1— Project Management and Oversight Provide overall project management and oversight of the project work by the Principal -in -Charge and senior staff members. Services are to include the following. A. Procure sufficient staff resources to dedicate to the project. B. Prepare and execute Subconsultant Contracts. C. Manage Subconsultant work. D. Manage and control project budget and schedule. E. Manage and provide monthly Progress Reports and invoices. Task 2 — Survey Define the limits of the existing rights -of -way, property line, and easements in the project corridors prior to design. Obtain vertical and horizontal controls necessary for design of the project, obtain pertinent topographical information to include identifying existing and obvious utilities, and pertinent topographical features to facilitate design of the project. Survey services are to include the following. A. Right -of -Way and Easement Research — Acquire and utilize readily available records of survey, plat maps, assessor maps, etc., from the County Courthouse (Auditor's Office) along the project corridors as required, for establishing the existing rights -of -way and easements along the project alignment. This work will include the following. 1. Identify current rights -of -way along the proposed alignment. G&O #PR235.80 Page 1 of 7 85 2. Obtain Title Reports of affected properties to establish existing property legal descriptions and easements. 3. Overlay the rights -of -way and current property easements on a Plan view of the project corridor. B. Topographic Survey 1. Establish vertical and horizontal control on the City -adopted datum for survey and mapping at a scale of not more than 1 inch = 20 feet (horizontal) and 1 inch = 5 feet (vertical). Vertical control will be suitable for establishing 2-foot contour intervals and to support the design and construction included in this Scope of Work. 2. Acquire supplemental topographical survey of the site (within and adjacent to the project corridor) to include establishing surface grades, pavement edges, visually obvious utilities (including utility poles, hydrants, valves, etc.), buildings, fences, major trees and significant landscaping, sidewalks, etc., in sufficient detail to support an adequate level of design. 3. Work to support obtaining easements for project alignment. Task 3 — Utility Data Acquisition Acquire Record Drawings and/or as -built information from utility purveyors known to provide service in the project corridor. Services are to include the following. A. Provide written requests for all utility purveyors known to provide utility service in the project area. B. Review data provided by utility purveyors and incorporate into project design as may be applicable. Task 4 — Geotechnical Investigation and Report Conduct field explorations to determine design recommendations to support the proposed sewer main improvements and asphalt reconstruction as well as establishing groundwater levels and character of subsurface material. This Task will culminate in the preparation of a Final Geotechnical Report in City -approved format. Services are to include the following. A. Perform a geotechnical analysis (PanGEO, Inc. — Geotechnical Subconsultant) to determine existing subsurface conditions. A total of up to 2 test borings (to 30 feet deep) will be reviewed and analyzed in and along the project corridor. The City will provide 1-CALL service. G&O #PR235.80 Page 2 of 7 86 Note: B. Laboratory Testing — Conduct appropriate laboratory tests on selected samples in accordance with appropriate American Society for Testing and Materials (ASTM) methods. Natural moisture content and grain size distribution tests will be conducted on soil samples. Other laboratory tests will be performed on an as -needed basis, based on the types of soils encountered. C. Engineering Analyses — Perform engineering analyses to address geotechnical engineering issues that may be associated with the project improvements. These include the foundation design for new buried City -owned utilities, backfill requirements, dewatering, and subgrade preparation requirements for pavement and sidewalks. D. Report — PanGEO, Inc. (PanGEO) will prepare a Draft Report which will be submitted to the City by Gray & Osborne. The Draft Report will summarize the results of the geotechnical study and include a site map with approximate test pit locations, description of surface and subsurface conditions (soil and groundwater), existing pavement thickness, design parameters, and earthwork recommendations. Gray & Osborne will submit one copy of the Draft Report to the City for its review. Our Subconsultant, PanGEO, will revise the Draft eport to address review comments provided by the City and/or Gray & Osborne. Gray & Osborne will submit three copies of the signed and stamped Final Report to the City. The geotechnical work is for geotechnical evaluation of physical soil properties only. Evaluation of contaminated soils, fill, and groundwater are specifically excluded from this Task. Task 5 — Easement Acquisition Support Provide the City with support documentation to support the City in negotiating for and obtaining temporary and permanent easements. Services are to include the following. A. Provide conceptual Drawings as required to assist the City in obtaining temporary and permanent easements from affected Property Owners. B. Prepare legal descriptions and supporting exhibits to obtain temporary and permanent easements along the project alignment as required for construction. Task 6 — 30 Percent Design Prepare 30 Percent Design effort Drawings, sketches, diagrams, schematics, and/or renderings of the proposed sewer main alternatives for City review and use at Council workshops, staff meetings, Stakeholder meetings, and public venues. Services are to include the following. A. Base Map — Incorporate all utility as -built information, plat map (property line) information, survey data, and other available and relevant information into the development of a base map. G&O #PR235.80 Page 3 of 7 87 B. Sanitary Sewer Alignment — Prepare layouts and full-size Drawings of Sewer Main Design representing a 30 Percent Design effort to include alignment, and profile illustrating the proposed improvements. These proposed improvements will be designed on the base map developed from the project survey. C. Quantities and Cost Estimates — Calculate bid quantities and prepare Preliminary -Level Construction Cost Estimates. D. Review Meeting — Meet with City staff as may be required to review project status and solicit concerns/comments. Task 7 — 60 Percent Design Prepare project Drawings, Specifications, and Cost Estimates of the sewer main improvements representing a 60 Percent Design effort for City review and comment. Specifications will be prepared in WSDOT format. Design will be limited to the preferred alignment developed through the 30 Percent Design effort. Services are to include the following. A. Plans — Prepare preliminary Construction Plans in City -approved format to include title sheet, legend, location and vicinity maps, Plan and Profile Sheets, special notes, special details, etc. B. Specifications (Draft) — Prepare Draft Specifications in WSDOT format referencing the 2022 Standard Specifications for Road, Bridges, and Municipal Construction. Specifications are to include City -approved Proposal, Contract, and Bonding Documents. C. Quantities and Cost Estimates — Calculate bid quantities and prepare Construction Cost Estimates. D. Review Meeting — Meet with City staff as may be required to review project status and solicit concerns/comments. Task 8 — 90 Percent Design Prepare project Drawings, Specifications, and Cost Estimates of the sewer main improvements representing a 90 Percent Design effort for City review and comment. Services are to include the following. A. Plans — Prepare Construction Plans in City -approved format to include title sheet, legend, location and vicinity maps, Plan and Profile Sheets, special notes, special details, etc. B. Specifications — Prepare project Specifications in WSDOT format referencing the 2022 Standard Specifications for Road, Bridges, and Municipal Construction. Specifications are to include City -approved Proposal, Contract, and Bonding Documents. G&O #PR235.80 Page 4 of 7 88 C. Quantities and Cost Estimates — Calculate bid quantities and prepare Construction Cost Estimates. D. Review Meeting — Meet with City staff as may be required to review project status and solicit concerns/comments. Task 9 — Final Design Prepare Final Design Drawings and Specifications for use as bid documents suitable for bidding, award, and construction of the project. Specifications will be prepared in WSDOT format, meeting minimum City and WSDOT requirements, adhering to City codes and State guidelines where, and when applicable. Plans shall be prepared in City -approved format to include Plan and Profile Sheets and special details. Services are to include the following. A. Final Plans — Prepare Final Bid/Construction Plans in City -approved format to include title sheet, legend, vicinity and location map, Plan and Profile Sheets, special notes, special details, etc. B. Specifications — Prepare Final Specifications in WSDOT format to include Proposal, Contract, Bonding Documents, and Technical Specifications. C. Quantities and Cost Estimates — Prepare Final Quantity Takeoff and Construction -Level Construction Cost Estimate. Task 10 — Quality Assurance/Quality Control Oversee three, in-house, quality assurance/quality control (QA/QC) meetings at Gray & Osborne's office during the course of the design project. The meetings will include senior project staff, selected design team members, and City staff (as required and/or desired). Meetings are to take place at the following levels. A. 30 Percent Design (defined more fully in Task 6). B. 60 Percent Design (defined more fully in Task 7). C. 90 Percent Design (defined more fully in Task 8). Ensure incorporation of relevant recommendations and suggestions into bid/construction documents resulting from QA/QC reviews. Task 11— Bid Support Assist the City during the bid phase. Services are to include the following. A. Support City staff to answer bid inquiries during bid phase. B. Support City staff to prepare any Bid Addenda as may be required. G&O #PR235.80 Page 5 of 7 89 BUDGET The maximum amount payable to the Engineer for completion of work associated with this Scope of Work, including contingencies, salaries, overhead, direct non -salary costs, and net fee, is set forth in the attached Exhibit B. This amount will not be exceeded without prior written authorization of the City. DELIVERABLES At the conclusion of the design effort and during the course of the project, as applicable, the Engineer will deliver to the City the following documents. 1. An electronic copy of the Final Geotechnical Report (pdf). 2. An electronic copy of the Drawings at 30 Percent, 60 Percent, and 90 Percent Design effort levels (pdf). 3. An electronic copy of the project Specifications and Cost Estimate at 60 Percent and 90 Percent Design effort levels (pdf). 4. An electronic set of Final Construction Drawings (pdf). 5. An electronic set of Final Project Specifications (pdf). 6. Three half -scale 11" x 17" original and three full-scale paper copy sets of Final Construction Drawings. PROJECT ASSUMPTIONS REGARDING CITY RESPONSIBILITIES This Scope of Work and the resulting maximum amount payable is based on the following assumptions as required for the development of the project. See also item assumptions noted in the aforementioned Tasks. Changes in these assumptions and responsibilities may cause a change in scope of the services being offered and result in a corresponding adjustment of the Contract price. 1. This Scope of Work assumes that the City will provide overall coordination and approval of the project, including timely (1 week) review of all submittals. 2. This Scope of Work assumes that the City will provide Gray & Osborne with relevant capacity requirements and Record Drawings of existing sanitary sewer infrastructure along the project alignment, as may be available and/or pertinent to the project. 3. This Scope of Work assumes that the development of a SEPA Checklist is not required. G&O #PR235.80 Page 6 of 7 90 4. This Scope of Work assume the City will act as the Lead Agency on the pursuit and procurement of all necessary easements, and that Gray & Osborne will only serve to develop documentation to support the City in their efforts. 5. This Scope of Work assumes that the City will agree to appear as "Applicant" on all Permits, will function as Lead Agency for the environmental documentation process, and will pay all costs or fees associated with the various Permits that may be required. 6. This Scope of Work assumes all costs of compensation required through easement negotiations will be paid directly by the City. G&O #PR235.80 Page 7 of 7 91 92 G&O #PR235.80 EXHIBIT B ENGINEERING SERVICES SCOPE AND ESTIMATED COST Ciy of Tukwila - South 144th Street Sewer Improvements Tasks Principal Hours Project Manager Hours Project Engineer Hours AutoCAD/ GIS Technician/ Engineer Intern Hours Professional Land Surveyor Hours Field Survey Hours 1 Project Management and Oversight 16 2 Survey 2 8 12 16 3 Utility Data Acquisition 8 4 Geotechnical Investigation and Report 2 2 5 Easement Acquisition Support 4 8 6 30 Percent Design 2 4 24 16 7 60 Percent Design 2 4 24 16 8 90 Percent Design 2 4 24 16 9 Final Design 2 4 16 12 10 Quality Assurance/Quality Control 24 8 8 11 Bid Support 2 4 Hour Estimate: 32 44 116 68 20 16 Estimated Fully Burdened Billing Rate:* $240 $230 $180 $170 $200 $400 Fully Burdened Labor Cost: $7,680 $10,120 $20,880 $11,560 $4,000 $6,400 Total Fully Burdened Labor Cost: Direct Non -Salary Cost: Mileage and Expenses (Mileage @ current IRS rate) $ 380 Subconsultant: PanGEO, Inc. Subconsultant Overhead (10%) $ 60,640 $ 14,800 $ 1,480 TOTAL ESTIMATED COST: $ 77,300 * Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing rates include direct salary cost, overhead, and profit. Page 1 of 1 94 EXHIBIT A SCOPE OF WORK CITY OF TUKWILA SOUTH 144TH STREET SEWER IMPROVEMENTS PROJECT UNDERSTANDING The City of Tukwila current maintains approximately 500 LF of 8-inch gravity sewer main located along the east boarder of the property at 5911 14th Street. The sewer main is currently located in an unstable hillside and the City wants to replace and realign the sewer main out of the unstable area. The City wishes to contract with Gray & Osborne to determine a new alignment for the sewer main in a stable location, and develop Plans, Specifications, and a Cost Estimate to facilitate advertising the project for construction. More specifically, the work will include the following. DESIGN Task 1— Project Management and Oversight Provide overall project management and oversight of the project work by the Principal -in -Charge and senior staff members. Services are to include the following. A. Procure sufficient staff resources to dedicate to the project. B. Prepare and execute Subconsultant Contracts. C. Manage Subconsultant work. D. Manage and control project budget and schedule. E. Manage and provide monthly Progress Reports and invoices. Task 2 — Survey Define the limits of the existing rights -of -way, property line, and easements in the project corridors prior to design. Obtain vertical and horizontal controls necessary for design of the project, obtain pertinent topographical information to include identifying existing and obvious utilities, and pertinent topographical features to facilitate design of the project. Survey services are to include the following. A. Right -of -Way and Easement Research — Acquire and utilize readily available records of survey, plat maps, assessor maps, etc., from the County Courthouse (Auditor's Office) along the project corridors as required, for establishing the existing rights -of -way and easements along the project alignment. This work will include the following. 1. Identify current rights -of -way along the proposed alignment. G&O #PR235.80 Page 1 of 7 95 2. Obtain Title Reports of affected properties to establish existing property legal descriptions and easements. 3. Overlay the rights -of -way and current property easements on a Plan view of the project corridor. B. Topographic Survey 1. Establish vertical and horizontal control on the City -adopted datum for survey and mapping at a scale of not more than 1 inch = 20 feet (horizontal) and 1 inch = 5 feet (vertical). Vertical control will be suitable for establishing 2-foot contour intervals and to support the design and construction included in this Scope of Work. 2. Acquire supplemental topographical survey of the site (within and adjacent to the project corridor) to include establishing surface grades, pavement edges, visually obvious utilities (including utility poles, hydrants, valves, etc.), buildings, fences, major trees and significant landscaping, sidewalks, etc., in sufficient detail to support an adequate level of design. 3. Work to support obtaining easements for project alignment. Task 3 — Utility Data Acquisition Acquire Record Drawings and/or as -built information from utility purveyors known to provide service in the project corridor. Services are to include the following. A. Provide written requests for all utility purveyors known to provide utility service in the project area. B. Review data provided by utility purveyors and incorporate into project design as may be applicable. Task 4 — Geotechnical Investigation and Report Conduct field explorations to determine design recommendations to support the proposed sewer main improvements and asphalt reconstruction as well as establishing groundwater levels and character of subsurface material. This Task will culminate in the preparation of a Final Geotechnical Report in City -approved format. Services are to include the following. A. Perform a geotechnical analysis (PanGEO, Inc. — Geotechnical Subconsultant) to determine existing subsurface conditions. A total of up to 2 test borings (to 30 feet deep) will be reviewed and analyzed in and along the project corridor. The City will provide 1-CALL service. G&O #PR235.80 Page 2 of 7 96 Note: B. Laboratory Testing — Conduct appropriate laboratory tests on selected samples in accordance with appropriate American Society for Testing and Materials (ASTM) methods. Natural moisture content and grain size distribution tests will be conducted on soil samples. Other laboratory tests will be performed on an as -needed basis, based on the types of soils encountered. C. Engineering Analyses — Perform engineering analyses to address geotechnical engineering issues that may be associated with the project improvements. These include the foundation design for new buried City -owned utilities, backfill requirements, dewatering, and subgrade preparation requirements for pavement and sidewalks. D. Report — PanGEO, Inc. (PanGEO) will prepare a Draft Report which will be submitted to the City by Gray & Osborne. The Draft Report will summarize the results of the geotechnical study and include a site map with approximate test pit locations, description of surface and subsurface conditions (soil and groundwater), existing pavement thickness, design parameters, and earthwork recommendations. Gray & Osborne will submit one copy of the Draft Report to the City for its review. Our Subconsultant, PanGEO, will revise the Draft eport to address review comments provided by the City and/or Gray & Osborne. Gray & Osborne will submit three copies of the signed and stamped Final Report to the City. The geotechnical work is for geotechnical evaluation of physical soil properties only. Evaluation of contaminated soils, fill, and groundwater are specifically excluded from this Task. Task 5 — Easement Acquisition Support Provide the City with support documentation to support the City in negotiating for and obtaining temporary and permanent easements. Services are to include the following. A. Provide conceptual Drawings as required to assist the City in obtaining temporary and permanent easements from affected Property Owners. B. Prepare legal descriptions and supporting exhibits to obtain temporary and permanent easements along the project alignment as required for construction. Task 6 — 30 Percent Design Prepare 30 Percent Design effort Drawings, sketches, diagrams, schematics, and/or renderings of the proposed sewer main alternatives for City review and use at Council workshops, staff meetings, Stakeholder meetings, and public venues. Services are to include the following. A. Base Map — Incorporate all utility as -built information, plat map (property line) information, survey data, and other available and relevant information into the development of a base map. G&O #PR235.80 Page 3 of 7 97 B. Sanitary Sewer Alignment — Prepare layouts and full-size Drawings of Sewer Main Design representing a 30 Percent Design effort to include alignment, and profile illustrating the proposed improvements. These proposed improvements will be designed on the base map developed from the project survey. C. Quantities and Cost Estimates — Calculate bid quantities and prepare Preliminary -Level Construction Cost Estimates. D. Review Meeting — Meet with City staff as may be required to review project status and solicit concerns/comments. Task 7 — 60 Percent Design Prepare project Drawings, Specifications, and Cost Estimates of the sewer main improvements representing a 60 Percent Design effort for City review and comment. Specifications will be prepared in WSDOT format. Design will be limited to the preferred alignment developed through the 30 Percent Design effort. Services are to include the following. A. Plans — Prepare preliminary Construction Plans in City -approved format to include title sheet, legend, location and vicinity maps, Plan and Profile Sheets, special notes, special details, etc. B. Specifications (Draft) — Prepare Draft Specifications in WSDOT format referencing the 2022 Standard Specifications for Road, Bridges, and Municipal Construction. Specifications are to include City -approved Proposal, Contract, and Bonding Documents. C. Quantities and Cost Estimates — Calculate bid quantities and prepare Construction Cost Estimates. D. Review Meeting — Meet with City staff as may be required to review project status and solicit concerns/comments. Task 8 — 90 Percent Design Prepare project Drawings, Specifications, and Cost Estimates of the sewer main improvements representing a 90 Percent Design effort for City review and comment. Services are to include the following. A. Plans — Prepare Construction Plans in City -approved format to include title sheet, legend, location and vicinity maps, Plan and Profile Sheets, special notes, special details, etc. B. Specifications — Prepare project Specifications in WSDOT format referencing the 2022 Standard Specifications for Road, Bridges, and Municipal Construction. Specifications are to include City -approved Proposal, Contract, and Bonding Documents. G&O #PR235.80 Page 4 of 7 98 C. Quantities and Cost Estimates — Calculate bid quantities and prepare Construction Cost Estimates. D. Review Meeting — Meet with City staff as may be required to review project status and solicit concerns/comments. Task 9 — Final Design Prepare Final Design Drawings and Specifications for use as bid documents suitable for bidding, award, and construction of the project. Specifications will be prepared in WSDOT format, meeting minimum City and WSDOT requirements, adhering to City codes and State guidelines where, and when applicable. Plans shall be prepared in City -approved format to include Plan and Profile Sheets and special details. Services are to include the following. A. Final Plans — Prepare Final Bid/Construction Plans in City -approved format to include title sheet, legend, vicinity and location map, Plan and Profile Sheets, special notes, special details, etc. B. Specifications — Prepare Final Specifications in WSDOT format to include Proposal, Contract, Bonding Documents, and Technical Specifications. C. Quantities and Cost Estimates — Prepare Final Quantity Takeoff and Construction -Level Construction Cost Estimate. Task 10 — Quality Assurance/Quality Control Oversee three, in-house, quality assurance/quality control (QA/QC) meetings at Gray & Osborne's office during the course of the design project. The meetings will include senior project staff, selected design team members, and City staff (as required and/or desired). Meetings are to take place at the following levels. A. 30 Percent Design (defined more fully in Task 6). B. 60 Percent Design (defined more fully in Task 7). C. 90 Percent Design (defined more fully in Task 8). Ensure incorporation of relevant recommendations and suggestions into bid/construction documents resulting from QA/QC reviews. Task 11— Bid Support Assist the City during the bid phase. Services are to include the following. A. Support City staff to answer bid inquiries during bid phase. B. Support City staff to prepare any Bid Addenda as may be required. G&O #PR235.80 Page 5 of 7 99 BUDGET The maximum amount payable to the Engineer for completion of work associated with this Scope of Work, including contingencies, salaries, overhead, direct non -salary costs, and net fee, is set forth in the attached Exhibit B. This amount will not be exceeded without prior written authorization of the City. DELIVERABLES At the conclusion of the design effort and during the course of the project, as applicable, the Engineer will deliver to the City the following documents. 1. An electronic copy of the Final Geotechnical Report (pdf). 2. An electronic copy of the Drawings at 30 Percent, 60 Percent, and 90 Percent Design effort levels (pdf). 3. An electronic copy of the project Specifications and Cost Estimate at 60 Percent and 90 Percent Design effort levels (pdf). 4. An electronic set of Final Construction Drawings (pdf). 5. An electronic set of Final Project Specifications (pdf). 6. Three half -scale 11" x 17" original and three full-scale paper copy sets of Final Construction Drawings. PROJECT ASSUMPTIONS REGARDING CITY RESPONSIBILITIES This Scope of Work and the resulting maximum amount payable is based on the following assumptions as required for the development of the project. See also item assumptions noted in the aforementioned Tasks. Changes in these assumptions and responsibilities may cause a change in scope of the services being offered and result in a corresponding adjustment of the Contract price. 1. This Scope of Work assumes that the City will provide overall coordination and approval of the project, including timely (1 week) review of all submittals. 2. This Scope of Work assumes that the City will provide Gray & Osborne with relevant capacity requirements and Record Drawings of existing sanitary sewer infrastructure along the project alignment, as may be available and/or pertinent to the project. 3. This Scope of Work assumes that the development of a SEPA Checklist is not required. G&O #PR235.80 Page 6 of 7 100 4. This Scope of Work assume the City will act as the Lead Agency on the pursuit and procurement of all necessary easements, and that Gray & Osborne will only serve to develop documentation to support the City in their efforts. 5. This Scope of Work assumes that the City will agree to appear as "Applicant" on all Permits, will function as Lead Agency for the environmental documentation process, and will pay all costs or fees associated with the various Permits that may be required. 6. This Scope of Work assumes all costs of compensation required through easement negotiations will be paid directly by the City. G&O #PR235.80 Page 7 of 7 101 102 G&O #PR235.80 EXHIBIT B ENGINEERING SERVICES SCOPE AND ESTIMATED COST Ciy of Tukwila - South 144th Street Sewer Improvements Tasks Principal Hours Project Manager Hours Project Engineer Hours AutoCAD/ GIS Technician/ Engineer Intern Hours Professional Land Surveyor Hours Field Survey Hours 1 Project Management and Oversight 16 2 Survey 2 8 12 16 3 Utility Data Acquisition 8 4 Geotechnical Investigation and Report 2 2 5 Easement Acquisition Support 4 8 6 30 Percent Design 2 4 24 16 7 60 Percent Design 2 4 24 16 8 90 Percent Design 2 4 24 16 9 Final Design 2 4 16 12 10 Quality Assurance/Quality Control 24 8 8 11 Bid Support 2 4 Hour Estimate: 32 44 116 68 20 16 Estimated Fully Burdened Billing Rate:* $240 $230 $180 $170 $200 $400 Fully Burdened Labor Cost: $7,680 $10,120 $20,880 $11,560 $4,000 $6,400 Total Fully Burdened Labor Cost: Direct Non -Salary Cost: Mileage and Expenses (Mileage @ current IRS rate) $ 380 Subconsultant: PanGEO, Inc. Subconsultant Overhead (10%) $ 60,640 $ 14,800 $ 1,480 TOTAL ESTIMATED COST: $ 77,300 * Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing rates include direct salary cost, overhead, and profit. Page 1 of 1 104 Transportation & Infrastructure Services Committee Minutes February 26, 2024 E. Construction Agreement: Chinook Wind Public Access Project Staff is seeking approval of a contract with All Terrain Excavating, LLC in the amount of $357,189.58 for construction of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. F. Consultant Agreement: Enhanced Maintenance Plan Staff is seeking approval of a contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan to demonstrate the need for a decant facility and as required by the awarded Washington State Department of Ecology grant. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. G. Design Agreement: South 144th Street Sewer Improvements Staff is seeking approval of an agreement with Gray & Osborne, Inc. in the amount of $77,300.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. H. Design Agreement: Lift Station No. 2 Structural Modifications Staff is seeking approval of an agreement with PACE Engineers in the amount of $80,194.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. The meeting adjourned at 6:32 p.m. Committee Chair Approval Minutes by LH 105 106 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared lr}n 1 Mayor's review Council review 03/04/24 ITEM INFORMATION ITEM No. 4.G. STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE Lift Design Station No. 2 Structural Modifications Agreement CATEGORY ❑ Discussion Mtg Date Motion Date 03/04/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mfg Date II Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire ❑TS P&R Police 11P1F ❑Court SPONSOR'S The Tukwila SSP, LCC project for the Brixx Storage Facility is complete. As conditions of the SUMMARY Public Works permit, Tukwila SSP, LLC has constructed required sidewalk and storm drainage infrastructure and is dedicating right-of-way as part of their required frontage improvements under: 1) Perpetual Stormwater Easement and Bill of Sale, 2) Perpetual Sidewalk and Stormwater Easement and Bill of Sale and 3) Right of Way Dedication Deed. Accept turnover and dedication amounting to $86,215 at no cost to City. REVIEWED BY 0 Trans&Infrastructure CommunitySvs/Safety Finance Comm. ❑ Planning/Economic Dev. Arts Comm. Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: 02/26/24 RECOMMENDATIONS: SPONsoR/ADMIN. COMMII`IEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/04/24 MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/21/24 Perpetual Stormwater Easement and Bill of Sale Packet Perpetual Stormwater and Sidewalk Easement and Bill of Sale Packet Right of Way Dedication Deed Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 107 108 City of Tukwila Thomas McLeod, Mayor Department of Community Development - Nora Gierloff, AICP, Director TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, PW Director BY: Cherie Du, Development Review Engineer CC: Mayor McLeod DATE: February 21, 2024 SUBJECT: Turnover of Infrastructure and Dedication of Right -of -Way Tukwila SSP, LLC (Brixx Storage) ISSUE Accept turnover of sidewalks and storm drainage improvements; and dedication of right-of-way from Tukwila SSP, LLC (Brixx Storage) BACKGROUND The Tukwila SSP, LCC project for the Brixx Storage Facility is complete. As conditions of the Public Works permit, Tukwila SSP, LLC has constructed required sidewalk and storm drainage infrastructure and is dedicating right-of-way as part of their required frontage improvements. This has been filed under three separate documents: 1) Perpetual Stormwater Easement and Bill of Sale, 2) Perpetual Sidewalk and Stormwater Easement and Bill of Sale and 3) Right of Way Dedication Deed. DISCUSSION The proposed public improvements have been constructed to City standards and inspected by Public Works staff and are ready for turnover. Dedication of right-of-way is necessary for the half -street improvements that were constructed along S 143rd PI. FISCAL IMPACT The value of the transferred improvements from Tukwila SSP, LLC to the City totals $86,215: $33,745 for the stormwater infrastructure constructed across the neighbor's frontage and $52,470 for the sidewalks and stormwater infrastructure constructed across Tukwila SSP, LLC's frontage. There will be no expense to the City for accepting the 1) Perpetual Stormwater Easement and Bill of Sale, 2) Perpetual Sidewalk and Stormwater Easement and Bill of Sale and 3) Right of Way Dedication Deed. RECOMMENDATION Council is being asked to authorize the Mayor to sign the turnover documents and consider this item on the Consent Agenda at the March 4, 2024 Regular Meeting. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 109 Page 2 ATTACHMENTS Perpetual Stormwater Easement and Bill of Sale Packet Perpetual Stormwater and Sidewalk Easement and Bill of Sale Packet Right of Way Dedication Deed INFRASTRUCTURE Neighbor's Frontage • 12" PVC Storm Pipe — 423 LF • CB Type ll x 3 • 8" Ductile Iron Pipe (DI) — 16 LF • CBTypelx1 Subtotal: $33,745 Tukwila SSP, LCC Frontage • Curb, Gutter, Sidewalks — 617 LF • CB Type l x 3 • CB Type ll x 2 • 12" PVC Storm Pipe — 414 LF Subtotal: $52,470 Total Value: $86,215 NOTE: All Brixx Storage Development Files are available at the Department of Community Development Permit Center. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 110 CITY OF TUKWILA CAPITAL ASSET ACQUISTION FORM INSTRUCTIONS. The Owner or Owner's Representative completes this form for transfer of a capital item to the City. The City Clerk processes the form. TRANSACTION. 1. El DEVELOPER'S AGREEMENT Name: Council Action Dated: 2. O✓ BILL OF SALE Total Construction Cost of Capital Asset: $ 33,745 Grantor: Grantee: Tukwila SSP LLC 3. 0 OTHER Description: Stormconnection for Tukwila Storaae off site stormwater ASSET DESCRIPTION. [ ] Water Off site storm water line El Sewer O✓ Storm El Curb/Gutter/Sidewalk 0 Other I certify that to the best of my knowledge the above information is true and accurate. Signature — Department Head Date I hereby approve the acceptance of the named asset(s) on behalf of the City. Mayor Date Note: Assets over $40,000 in value require Council action and approval. By council action at a council meeting dated 20 0, the above assets were accepted. Council President ATTEST: City Clerk Date Date DOCUMENTATION ATTACHED: 8 Turnover Request Letter ID Bill of Sale 8 Easements 8 Material List 8 Title Report ID Record Drawings 8 ROW dedication 8 Other: DISTRIBUTION LIST: 8 City Clerk ID Utility Asset Acctg. ID Maint. Div I Utility 111 112 Return Address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 PERPETUAL STORMWATER EASEMENT AND BILL OF SALE Reference Number(s) of Related Documents: 20230221000820 Grantor(s): 1) Magellan Creek Partners, LLC, a Washington limited liability company 2) Methow Cutthroat, LLC, a Washington limited liability company 3) Tukwila SSP LLC, a Delaware limited liability company Grantee(s): City of Tukwila, a Washington municipal corporation Legal Description (abbreviated: i.e., lot, block, plat or section, township, range): Ptn of Puget Sound Electric Railroad ROW in NE 1/4 Sec 32 and SE 1/4 Sec 14, T23N, R4E ® Full legal description on Exhibits B Assessor's Property Tax Parcel/Account Number(s): 000280-0013 Reference Number(s): 20230221000820 {21568/0004/03212634-2} PAGE 1 OF 8 113 Perpetual Stormwater Easement For and in consideration of sum of TEN DOLLARS ($10.00), and other good and valuable consideration, receipt whereof is hereby acknowledged, the undersigned, Magellan Creek Partners, LLC, a Washington limited liability company ("Magellan"), and Methow Cutthroat, LLC, a Washington limited liability company ("Methow") (collectively "Property Owner"), the owners of the real property legally described on the attached and incorporated Exhibit A (the "Property"), hereby convey and grant to the City of Tukwila, a Washington municipal corporation, ("Grantee") a perpetual, non-exclusive easement in, along, upon, over, under, and across a ten -foot wide portion of the Property (the "Stormwater Easement Area"), the centerline of which is the centerline of a 12-inch PVC and an 8-inch DI stormwater line connecting catch basins located within the public right of way known as S. 143rd Place to an existing catch basin located within the public right of way known as S. 144th . Street (said stormwater line and appurtenances, the "Improvements"). Said easement alignment follows from CB 3A to CB 3 to CB 1 to the existing CB, as shown in Exhibit B. Said easement is granted for the use, maintenance, repair, inspection, expansion, testing, and replacement, of the Improvements, together with all connections and appurtenances thereto, as well as reasonable rights of ingress and egress. Tukwila SSP LLC, a Delaware Iimited liability company ("Improvement Owner") and Property Owner shall have the right to drain surface water to and through the Improvements as necessary to facilitate the collection and flow of stormwater in accordance with applicable law, and Property Owner shall have the right to use the Stormwater Easement Area for all purposes to the extent consistent with the foregoing easement. The Improvements are depicted on the attached and incorporated Exhibit B. The easements and maintenance obligations set forth in that certain Stormwater Management and Temporary Construction Easement Agreement between Property Owner and Improvement Owner recorded under recording number 20230221000820 in the records of King County, Washington, are hereby superseded and replaced entirely with those set forth in this Stormwater Easement. Bill of Sale Improvement Owner hereby does by these presents hereby dedicate, convey, setover, assign, transfer and warrant to the City of Tukwila, a Washington municipal corporation ("Grantee"), the Improvements, to have and to hold the same for the said Grantee, its successors and assigns forever. The Improvements shall include Stormwater utilities constructed within the above described easement along with those constructed within the South 143'd Place and South 144th Street rights -of -way, as shown on Exhibit B. Improvement Owner hereby covenants that it is the lawful owner of said Improvements; that the same is free from all encumbrances; that all bills for labor and material associated with the same have been paid; that it has the right to sell the same as aforesaid; that it will warrant and defend the same against the claims and demands of all persons and will pay any costs, including reasonable attorneys incurred by Grantee, arising out of any such claim or demand. The Improvements and related easement are hereby conveyed in consideration of the agreement of Grantee, for itself, its successors and assigns, to accept ownership of the Improvements and to maintain the same as provided for in applicable city ordinances. {21568/0004/03212634-2) PAGE 2 OF 2 4868-6236-4548, v. 1 114 [Remainder of page intentionally left blank; signatures on following pages] {21568/0004/03212634-2} PAGE 3 of 2 4868-6235-4548, v. 1 115 IN WITNESS WHEREOF, said persons have caused this instrument to be executed this , day of , 2024. STATE OF WASHINGTON ) COUNTY OF ) ss. PROPERTY OWNER: Magellan Creek Partners, LLC, a Washington limited liability company By: Stan Snow, Manager This record was acknowledged before me on (date) by Stan Snow as Manager of Magellan Creek Partners, LLC. Name: NOTARY PUBLIC, State of Washington Notarial Stamp/Seal My appointment expires {21568/0004/03212634-2} PAGE 4 OF 8 116 PROPERTY OWNER (continued): Methow Cutthroat, LLC, a Washington limited liability company By: Doug Klein, Manager STATE OF WASHINGTON ) ) ss. COUNTY OF ) This record was acknowledged before me on (date) by Doug Klein as Manager of Methow Cutthroat, LLC. Name: NOTARY PUBLIC, State of Washington Notarial Stamp/Seal My appointment expires {21568/0004/03212634-2} PAGE 5 OF 8 4868-6235-4548, v. 1 117 IMPROVEMENT OWNER: Tukwila SSP LLC, a Delaware limited liability company ugh, Authorized Agent STATE OF UTA COUNTY OF SA &1 LA This record was acknowledged before me on J% i/$O-,1 2 'date) by Brett McDonough as Authorized Agent of Tukwila SSP LLC. ss. OFAR) PUMA( i)elric Daman Elllnginn ' 144Nf 1 tii) f 4,Enmbssion Expires I21ii5/2f i27 IATE OF UTAH Notarial Stamp/Seal 11 me: he(' C Q' 1W) ETKAAAJ1771,1J NOTARY PUBLIC, State of (k,4-t/-fi My appointment expires 12, / ° 5 / 3% {21568/0004/03212634-2} PAGE 6 OF 8 4868-6235-4548, v. 1 118 DATED this day of , 2024. GRANTEE: City of Tukwila Name: Title: Attest/Authenticated: City Clerk Approved As To Form by City Attorney STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) On this day of , 2024, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , known to me to be the of the City of Tukwila, the municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act of said municipal corporation, for the uses and purposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year above written. Name: NOTARY PUBLIC, State of Notarial Stamp/Seal My appointment expires {21568/0004/03212634-2} PAGE 7 OF 8 119 Exhibit A Legal Description of Property THAT PORTION OF THE PUGET SOUND ELECTRIC RAILROAD RIGHT-OF-WAY IN THE NORTHEAST QUARTER OF SECTION 23 AND THE SOUTHEAST QUARTER OF SECTION 14, BOTH IN TOWNSHIP 23 NORTH, RANGE 4 EAST, W.M. IN KING COUNTY, WASHINGTON, BOUNDED ON THE NORTHEAST BY MAULE AVENUE, ON THE SOUTHWEST BY SR 181, ON THE SOUTHEAST BY RIGHT-OF-WAY NO.3 AND ON THE NORTHWEST BY RIGHT-OF-WAY NO. 4, BOTH RIGHTS -OF -WAY AS DESCRIBED IN KING COUNTY RECORDING NO. 6557639; EXCEPT THAT PORTION CONVEYED TO THE CITY OF TUKWILA BY DEED RECORDED MAY 08, 2007 UNDER RECORDING NO. 20070508000863, IN KING COUNTY, WASHINGTON. {21568/0004/03212634-2} PAGE 8 OF 8 120 Exhibit B Depiction of Improvements {21568/0004/03212634-2} PAGE 9 OF 8 4868-6235-4548, v. 1 121 C9 4 STA, 11f11, 1266'LT apt- 2-48: RIM 2.048 AY 1817(Iv 72'R-w 1207 (E) s'AE R1 1822 (N) 12' 01 OUT 17.88 no' J.RE 12'PIC B 120007 (WARN EC GRAZE) ELF 8' Of 0 Q0281 ST.I (WIZ 21. Rr TYPE 1, RN 2248 .F OUT 2890 (A'W) PROPOSED AS IWALT 01€77 DC GRAM. PAPAW AEA EC RETA0'r INTERURBAN AVENUES Nou.0 (AP) shoo (PUBLIC RIGHT-OF-WAY) .�5'��i R=1000.0 LF17'05'10' 1=298. pFc 3 �� s ‘781 CB i 077607A22 0126870207 117'F2-48: SOLE COCAIN 107 4' AV 1589 (NIV) 12' AE 0, Y r 1581 (S E) , TUKWILA SELF STORAGE STORMWATER COVENANT EXHIBIT `B' CS 3 N.178S1Q91 E•12855815 RPf 2-48: SOW LGCX1N0187 R0! 2478 12'A: AI125J(AIU 8: EH 2,24.5 (£6) 12: a• OVT 17.19 (SE) PAGE 10F1 121 DD NE 195th St., Suite 30D camBothell, Washington 9801 1 DESIGN 425.885.7877 Fax 425.885.7963 ENGINEERING -PLANNING -SURVEYING-LA. JOB NO. 19173 12' IE 1518 OOM1FCT TO ad�.. l� i >�� (NATTY! Ex 00140/) 47"Y7 2314.07 RF1-.1 — 80r 12' NA1ER MAN 1878 (EX.) 1LW 12'.SO 1805 PROJECT NAME: BRX Tukwila Self Storage PERMIT NO: D21-0154 MATERIAL LIST DESCRIPTION (length, size, material & type) QUANTITY AVERAGE UNIT COST DATE INSTALLED SERVICE LIFE TOTAL (YRS) ORIGINAL COST TOTAL DEPRECIATION PER YEAR ACCUMLATED DEPRECIATION 12" STORM PIPE (PVC) 423 LF $65.00 5/2023 50 YRS $27,495 $403.00 CB Type II - 48" Concrete 3 EA $1,500 5/2023 50 YRS $4,500 $60.00 8" DUCTILE IRON PIPE (DI) 16 LF $25.00 5/2023 50 YRS $400 $8.00 CB TYPE 1 1 EA $1,350 5/2023 50 YRS $1,350 $27.00 TOTAL COSTS: $33.745 SIGNED: DATED: N SW1/4, SE1/4, SEC. 14, TWP. 23 /V., RGE. 4 E., W.M. w H 0 OO 02 PM I \ 2019 \ 19173 ENGINEERING AS -BUILT \SHEETS \ 19173 C4. 02.DWG SEE SHEET C4, 01 CB 4 STA. 11+ 11, 12 66' LT TYPE 2-48'; RIM 23.48 8"IEIN 19.17 (NW) 12"IEIN 19.07(E) 6"lE/N 19.22 (N) 12" IE OUT 1785 (SW) 33LF 12" PVC 0 0.0097 (MATCH EX GRADE) FINISH GRADE CONTOUR (TYP) BOT 12" SD 1785 TOP 12" SS 12.08 (EX) BOT 12" WATER MAIN 19.55 (EX) TOP 12" SD 18.79 52+, 00 53+00 30 20 10 SHEE C4.0_V/ Y7. CB JA STA. 11 + 12, 21.43' RT TYPE 1, RIM 23.48 ro es' IE OUT 20.90 (NW) 54+00 R=1000.00 A=17'05'10" L=298.21 REF.1 CB N. 176320.91 E.• 1288558.15 TYPE 2-48': SOLID LOCKING LID RIM 24.78 12" IE IN 1753 (NE) 8" IE IN 20.45 (SE) 12" IE OUT 1739 (SE) w ^ � oti � fOPli EXIS 0+50 1+00 1+50 mti �a<\(�oo �� �`o� Jv ( 5) -- -H C..._)� �`'. EXISTING GROUND CONTOUR (TYP) PROPOSED ASPHALT OVER EX GRAVEL PARKING AREA INTERURBAN AVENUE S (PUBLIC RIGHT-OF-WAY) 55+00 CB 1 N. 176071.22 E.• 1288702.07 N TYPE 2-48': SOLID LOCKING LID RIM 2229 12" IE IN 15.98 (NW) 12" IE OUT 15.81 (SE) EX RETAINING WALL (TYP) 5SL,9 12"IE 15.18 LA„ 4� .r �QQi IIj :1141; _wwlirok az *©L N2123'47"w 2314.0 R (MATCH EX GRADE) VG GROUND - ' (TYP) WATER MAIN AFOAM AT C tiff CB EX 1 288LF 12" PVC 0 0.0049 OFF- HO VE ITE STORM Z. SCALE: 1 "-30' T. SCALE 1 "=5' o NI- LLI 2+00 2+50 3+00 3+50 BOT 12" WATER MAIN 16.78 (EX) TOP 12" SD 16.03 28LF 12" PVC 0 0.0225 30 20 OSS/NG 10 4+00 4+27 SCALE: 1" = 30' 0 15 30 60 RECORD DRAWINGS RECORD DRAWINGS REVISIONS REVISED WALL TO CAST IN PLACE REVISED STORM FOR UTILITY CONFLICTS PARKING STALL REMOVAL VAULT REWS/ON STORM RENTS/ON - UTILITY CONFLICT OFFSITE STORM AND CURB RENTS/ON DRIVEWAY REMISED FOR GATE ENTRANCE REVISED ONSITE STORM 0 z co o w Z_ �= U w Z ww ZU W cn J 0 >Q U� cc m SEE STAMP DATE w H 0 DESIGNED PRESTON J. LONGOM, P.E. MARY MOORE z 0 APPROVED PRESTON J. LONGONI,, P.E. GARY SHARNBROICH, P.E. PROJECT MANAGER SHEET C4.02 OF UNDERGROUND LOCATOR SERVICE CALL BEFORE YOU DIG.' 1-800-424-5555 (811) 12 25 PROJECT NUMBER 19173 J:\2019\19173\Engineering\As-Built\Sheets\19173 C4.02.dwg, 9/22/2023 1:02:15 PM, DWG To PDF.pc3 126 CITY OF TUKWILA CAPITAL ASSET ACQUISTION FORM INSTRUCTIONS. The Owner or Owner's Representative completes this form for transfer of a capital item to the City. The City Clerk processes the form. TRANSACTION. 1. El DEVELOPER'S AGREEMENT Name: Council Action Dated: 2. © BILL OF SALE Total Construction Cost of Capital Asset: $ 33,745 Grantor: Grantee: Tukwila SSP LLC 3. 0 OTHER Description: Stormconnection for Tukwila Storaae off site stormwater ASSET DESCRIPTION. [ ] Water Off site storm water line El Sewer © Storm El Curb/Gutter/Sidewalk 0 Other I certify that to the best of my knowledge the above information is true and accurate. Signature — Department Head Date I hereby approve the acceptance of the named asset(s) on behalf of the City. Mayor Date Note: Assets over $40,000 in value require Council action and approval. By council action at a council meeting dated 20 0, the above assets were accepted. Council President ATTEST: City Clerk Date Date DOCUMENTATION ATTACHED: 8 Turnover Request Letter ID Bill of Sale 8 Easements 8 Material List 8 Title Report ID Record Drawings 8 ROW dedication 8 Other: DISTRIBUTION LIST: 8 City Clerk ID Utility Asset Acctg. ID Maint. Div I Utility 127 128 Return Address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 PERPETUAL SIDEWALK EASEMENT AND BILL OF SALE Reference Number(s) of Related Documents: n/a Grantor(s): Tukwila SSP LLC, a Delaware limited liability company Grantee(s): City of Tukwila, a Washington municipal corporation Legal Description (abbreviated: i.e., lot, block, plat or section, township, range): PTN SW 1/4 SE 1/4 SEC 14, TWP 23 N, RGE 4E ® Full legal description on Exhibit A Assessor's Property Tax Parcel/Account Number(s): 336590-1690 {2156810004/0343106f-5} { 129 Perpetual Sidewalk Easement For and in consideration of sum of TEN DOLLARS ($10.00), and other good and valuable consideration, receipt whereof is hereby acknowledged, the undersigned, Tukwila SSP LLC, a Delaware limited liability company ( "Owner"), the owner of the real property legally described on the attached and incorporated Exhibit A (the "Property"), hereby conveys and grants to the City of Tukwila, a Washington municipal corporation, ("Grantee") a perpetual, non-exclusive easement in, along, upon, over, under, and across the subject property, as shown and/or described on the attached and incorporated Exhibit B (the "Easement Area"). The public has the right of ingress and egress over, along, across and upon on the Easement Area for the purpose of making use of the sidewalks (the "Improvements"), which are depicted on the attached and incorporated Exhibit B. Grantee, or designee, has the right of ingress and egress over, under, in along, across and upon the Easement Area for the purposes of construction, operation, maintenance, repair and replacement of certain improvements including without limitation utilities, street lights and poles, related foundation structures and electrical lines and connections servicing the street lights and poles, sidewalks, related foundations and landscaping in respect of the Improvements on the Easement Area or adjacent right-of-way. Neither Grantor nor any other owner of Grantor's Property shall (a) erect any structure on, under, or over the Easement Area without the prior written approval of Grantee, which Grantee shall not withhold unreasonably, or (b) take or permit any other action, or omit to take any action, any of which has or would have the effect of interfering with access or use of Easement Area, including but not limited to, Grantee's right of ingress and egress and the publics' the right to use the sidewalk. Bill of Sale Owner hereby does by these presents hereby dedicate, convey, setover, assign, transfer and warrant to the City of Tukwila, a Washington municipal corporation ("Grantee"), the Improvements, to have and to hold the same for the said Grantee, its successors and assigns forever. Owner hereby covenants that it is the lawful owner of said Improvements; that the same is free from all encumbrances; that all bills for labor and material associated with the same have been paid; that it has the right to sell the same as aforesaid; that it will warrant and defend the same against the claims and demands of all persons and will pay any costs, including reasonable attorneys incurred by Grantee, arising out of any such claim or demand. The Improvements and related easement are hereby conveyed in consideration of the agreement of Grantee, for itself, its successors and assigns, to accept ownership of the Improvements and to maintain the same as provided for in applicable city ordinances. [Remainder of page intentionally left blank; signatures on following pages] {21568/0004/03431061-5 } { 130 IN WITNESS WHEREOF, said persons have caused this instrument to be executed this rday of J,q.,nrd 2-07,4 • • • OWNER: Tukwila SSP LLC, a Delaware limited liability company Bv• ett ugh, Authorized Agent STATE OF U-I4i ) ) ss. COUNTY OF T t ) This record was acknowledged before me on ()A J z°(clate) by Brett McDonough as Authorized Agent of Tukwila SSP LLC. NOT.AR} MALI( I)}Irie Damon Ellingson 73449f I unamssion Expires 124,5)2027 STATE OF UTAH Notarial Stamp/Seal { 21568/0004/03431061-5 } { anne: U D LI 1 L 1)&403 %.0 OW+) NOTARY PUBLIC, State of OTA-4 My appointment expires it/05 / 7°277 131 DATED this day of GRANTEE: City of Tukwila Name: Title: Attest/Authenticated: City Clerk Approved As To Form by City Attorney STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) On this day of , 2024, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared known to me to be the of the City of Tukwila, the municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act of said municipal corporation, for the uses and purposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year above written. Name: NOTARY PUBLIC, State of Notarial Stamp/Seal My appointment expires {21568/0004/03431061-5 } 1 132 Exhibit A Legal Description of Property THAT PORTION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 14, TOWNSHIP 23 NORTH, RANGE 4 EAST W.M., DESCRIBED AS FOLLOWS BEGINNING AT THE SOUTHEAST CORNER OF LOT 7 BLOCK 17, HILLMAN'S SEATTLE GARDEN TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 11 OF PLATS, PAGE 24, IN KING COUNTY, WASHINGTON; THENCE N08° 36'31"E, ALONG THE EAST LINE OF SAID LOT, 250.00 FEET TO THE NORTHEAST CORNER OF SAID LOT AND THE SOUTHERLY MARGIN OF SOUTH 143RD STREET; THENCE N81 °23'38"W, ALONG SAID SOUTHERLY MARGIN AND THE NORTH LINE OF SAID BLOCK 17, A DISTANCE OF 384.27 FEET TO THE NORTHWEST CORNER OF SAID BLOCK AND THE MOST EASTERLY CORNER OF RIGHT OF WAY #5 AS DESCRIBED IN QUIT CLAIM DEED RECORDED UNDER KING COUNTY RECORDING NUMBER 6557639; THENCE S49°35'08"W, ALONG THE SOUTHEAST MARGIN OF SAID RIGHT OF WAY, 60.32 FEET TO THE EASTERLY MARGIN OF INTERURBAN AVENUE SOUTH AND A POINT OF NON -RADIAL INTERSECTION WITH A 2924.79-FOOT RADIUS CURVE TO THE RIGHT, THE CENTER OF WHICH BEARS S49°35'08"W; THENCE SOUTHEASTERLY, ALONG SAID CURVE AND MARGIN, THROUGH A CENTRAL ANGLE OF 01°55'54", A DISTANCE OF 98.61 FEET TO A POINT OF TANGENCY; THENCE S38°28'57"E, CONTINUING ALONG SAID MARGIN, 183.95 FEET TO A POINT OF TANGENCY WITH A 1060.00-FOOT RADIUS CURVE TO THE RIGHT; THENCE SOUTHERLY, ALONG SAID CURVE AND CONTINUING ALONG SAID MARGIN, THROUGH A CENTRAL ANGLE OF 01 °20'02", A DISTANCE OF 24.68 FEET TO A POINT ON THE NORTHWEST LINE OF RIGHT-OF-WAY #4 AS DESCRIBED IN SAID QUIT CLAIM DEED; THENCE N55°26'02"E, ALONG SAID MARGIN, 54.26 FEET TO A POINT OF RADIAL INTERSECTION WITH A 2936.33-FOOT RADIUS CURVE CONCAVE TO THE SOUTHWEST AND THE MOST NORTHERLY CORNER OF SAID RIGHT OF WAY #4; {21568/0004/03431061-5 } { 133 THENCE SOUTHERLY, ALONG SAID CURVE AND THE NORTHEASTERLY MARGIN OF SAID RIGHT-OF-WAY, THROUGH A CENTRAL ANGLE OF 00°53'15", A DISTANCE OF 45.48 FEET TO THE NORTH MARGIN OF SOUTH 143RD PLACE AND THE SOUTH LINE OF SAID BLOCK 17; THENCE S81°23'38"E, ALONG SAID MARGIN AND LINE 127.44 FEET TO THE POINT OF BEGINNING. SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON. t21568/0004/03431061-5) 134 Exhibit B Depiction/Description Easement Area and Improvements CORE DESIGN, INC. Bothell WA 98011 Core Project No: 19173 12115/2023 Exhibit "B" Legal Description — Sidewalk & Utility Easement The northerly 7.00 feet of the southerly :2.00 feet of the easterly 150.00 feet of City of Tukwila Boundary Line Adjustment Number L20-0017, recorded under Recording Number 20210817900001, records of King County, Washington: TOGETHER WITH that portion of said Boundary Line Adjustment Parcel described as follows: BEGINNING at the northeasterly corner of said Parcel and a point on the southerly right-of-way margin of South 143rd Street; thence S08°36'31' W. along the easterly line of said Parcel, 7.50 feet to the southerly line of the northerly 7.50 feet of said Parcel; thence N81 `23'38"tip+, along said southerly line, 351.56 feet: thence S73`23'31 "W 68.47 feet: thence S4822016"W 10.00 feet; thence S29°51'52"W 3.69 feet to the northeasterly margin of Interurban Avenue South as conveyed to the City of Tukwila by deed, King County Recording Number 20050210001490, and a point on the southwesterly line of said Parcel: thence the following three courses and distances along the southwesterly and northerly lines of said Parcel: thence N40'22'499W, along said margin, 3.44 feet to the southeasterly margin of public right-of- way conveyed to the City of Tukwila by deed, King County Recording Number 6557639; thence N49235'08''E, along said southeasterly margin. 60.32 feet to the southerly margin of said South 143rd Street; thence S81 °23'38'1E, along said margin, 384.26 feet to the POINT OF BEGINNING. Contains 4,493± Square Feet (0.1031± Acres) 1 2115,'_ 135 {5-1901£1E0/b000/S9SIZ) .0 5° ---- __N48'2C°16"E ' 0.00 N29'51'52"E 3.69 RO'W f 5 'ER REC. Na 6557639 3P ','M)TH VARIES) �5 N A0-22'49"W ' 3.44 SCALE: 1" = 60' TUKWILA SELF STORAGE PUBLIC WALK & UTILITY EASEMENT EXHIBIT PAGE 1OF1 12192tYE f551.t. Sr.. Suitt, �?nna WaRti ;!nn 98011 425.585. 7877 Fax 425 8851963 EiG-i'EErxiNG-PLANNING-SURvEY1h'G-LA. JOB NO_ 191 73 , avetic EXISTING STRUCTURE �8123'38"14i 35156 PUBLIC SIDEWALK & UTILITY EASEMENT TO THE CITY OF TUKWILA iUIL I A BLA L20-0017 REC. NO. 20210817900001 CONVEYED TO THE CITY OF TLKWILA WEP R. NO. 2 050210001490 1215'23 fFEEfE.� POINT OF -BEGINNINC N081i3.31"E 7.50 ?so' PUBLIC SICEivALK UTILITY EASEMENT To THE CITY OF TiJI(V1LA -- LOO �� - 5.00 1 ,_ (TC NE DEEDED AS i —O--W) PROJECT NAME: BRX Tukwila Self Storage PERMIT NO: D21-0154 MATERIAL LIST DESCRIPTION (length, size, material & type) QUANTITY AVERAGE UNIT COST DATE INSTALLED SERVICE LIFE TOTAL (YRS) ORIGINAL COST TOTAL DEPRECIATION PER YEAR ACCUMLATED DEPRECIATION 12" STORM PIPE (PVC) 423 LF $65.00 5/2023 50 YRS $27,495 $403.00 CB Type II - 48" Concrete 3 EA $1,500 5/2023 50 YRS $4,500 $60.00 8" DUCTILE IRON PIPE (DI) 16 LF $25.00 5/2023 50 YRS $400 $8.00 CB TYPE 1 1 EA $1,350 5/2023 50 YRS $1,350 $27.00 TOTAL COSTS: $33.745 SIGNED: DATED: W 00 SW1/4, SE1/4, SEC. 14, TWP. 23 /V., RGE. 4 E., W.M. x x� 0 0+00.00, S 143RD ST = 49+76.64, INTERURBAN AVENUE S - VERTICAL CURB AND 'N GUTTER WITHIN L=87.831 R= 17Z2 000 A=0\50.3235 0+73.8; 20.00' RT \ BEGINCI)i , TER, SIDEWAL(( N FRONTAGE (TYP.) 1+64.16, 20.66' RT .727 23. 5N i 7 I'L 22.99 R=5.00 A=4500'00" \ L=3.93 \, 10+00.00, S 143RD PI = 53+32. 92, INTERURBAN AVENUE S N812329 "W 20.00 23.00 22 80 2.92 22.64 `11 10229 25.88 4 STEPS 30+00.66, DRIVE B = 1+84.85, S 143RD ST 22- SEE SECTON F-F, SHEET C3..32 274()_0_ I TOP: 3.4 TOE '18 PROPOSED CAST IN PLACE RETAINING WALL, PER PLANS BY OTHERS D STREET GHT-OF wA Y) TOP: 20.8 TOE 19.5 TOP: 23.5 TOE 19.5 R=32' 1Og 7 0 F TOP: 23.5 �- 'TOE 19.5 EX 100- YR FLOODPLAIN BOUNDARY, BFE.• 22.6' I L 56.942, R=74.000 A =044.0885 FF ELEV 2375 • 23.65 PROPOSED SAW CUT LINE (TYP.) ASPHALT SAW CUT WIDTH AND LENGTH TO BE DETERMINED IN FIELD BY CITY INSPECTOR SEE SECTION A -A, SHEET C3.31 SEE SECTION G-G, SHEET C3.32 ' TOP.• 23.5 TOE 19.5_ PROPOSED 23.65 /YlA//`DCTC /TVD ) 11+03.26, 18.03' LT PT - 2 STEPS N812,329',11, 825 SEE SECTION B-B, - \ SHEET C3.31 \\ \ • 23' 7' L \ 0.59 127 23.60 45, 18.I` RB, �P L� A 20.51 20.04 ' 22.95 12+2 END & SIDE 20+00.00, DRIVE A = 4+69.10, S 143RD ST TOP: 20.4 TOE 19.5 SEE SECTION C-C, SHEET C3.32 5+08. 01, 20.66' RT END CURB, GUTTER, & SIDEWALK SMOOTH ASPHALT RAMP (8% MAX) & TRANSITION TO EX ASPHAL T PROPOSED KEYSTONE RETAINING WALL, PER DETAIL ON SHEET C3.31 (TYP) '` TOP: 21.3 TOE 19.5 TOP: 22.5 TOE 19.5 TOP: 21.5 - - - 'TOE 19.5 TOP: 22.4 TOE 19.5 TOP. 21.84- - TOE 19.5 LOW PT 21.34 Sf-91 -22- - 1 SEE SECTION D-D, SHEET C3.32 VERTICAL CURB & GUTTER ALONG EAST PARKING STALLS ONLY \ FINISH GRADE CONTOUR (TYP) EXISTING GROUND CONTOUR (T)P) HIGH PT IN FL OWLINE 22.57 LOW PT 2202 \� \ \ \ \ SEE SECTION E-E, SHEET C3..32 EXTRUDED CONCRETE CURB ON -SITE WHERE _SHOW (TYP.) S 143RD PLACE (PUS° RIGHTOF- OF_WAV) SMOOTH ASPHALT RAMP (8% //� MAX.) &TRANSITION TO EX. ASPHALT \ SCALE: 1" = 30' 0 15 30 60 SURFACE LEGEND 20 21 EXIS17NG GROUND CONTOUR MAN EXISIING GROUND CONTOUR MINR HNISH GRADE CONTOUR MAR HNISH GRADE CONTOUR MINR EARTHWORK QUANTITIES OVERALL SITE FILL: 730 CY KITHIN FLOODPLAIN FILL: 132 CY COMPENSATORY STORAGE 141 CY NOTES 1. ROUND METAL DRAINAGE MARKERS ARE REQUIRED AT EACH CB 'NO DUMPING/DRAINS TO RIVER" RECORD DRAWINGS RECORD DRAWINGS Zin ICJ PLANNING SURVEYING °ZS SEE STAMP DATE DESIGNED PRESTON J. LONGONI, P.E. MARY MOORE GARY SHARNBROICH, P.E. PROJECT MANAGER SHEET • • UNDERGROUND LOCATOR SERVICE CALL BEFORE YOU DIG! 1-800-424-5555 (811) • OF 6 25 PROJECT NUMBER 19173 • PM J.- \ 2019 \ 79773 \ ENGINEERING \ AS-BUIL T \ SHEETS \ 19173 C4.01. DWG 17/30/2023 3-11 - CB ;824'ET EL-22749 �8=LgE IE=2-0729 SSM ;82431' RIM EL 22.64 12"DI(E)IE=1Q39 =10.1.8 DI(NW)IE=10.0 VAULT (UNKNOWI'1 TYPE) \ \ "STOP CB TYPE 1, (AS-BL T.) RIM 23.51 12'D/ IE (W) 20.31 12'D/ IE (E) 20.26 BL/C S /RM/& GACCESS EASEMENT 8212 TYP / RIM EL=23.42 18"DI(SW)IE=20.28 12"DI(NE)IE=20.28 3 CARTRIDGE CONTECH STORMFIL TER: 2.33'W x 8.75'L NOTE: LID SHALL BE DESIGNED TO SUPPORT OUTRIGGER LOADING CB 8162 TYPE I RIM EL=24.54 12"DI(SE)IE=20.02 18"DI(NE1IE=19.69 CB 17 STA. 30+73, 3 88' RT TYPE 1, RIM 22.76 8" IE IN 19.51 (S) 8" IE OUT 19.51 (N) CB 18 EXISTING SIDEWALK \, 7/ CB #8163, TYPE I RIM EL=24.89 12"DI(NW)IE=21.07 "DI(SE)IE=21.07 CB TYPE 1, (AS-BL T.) RIM 22.07 8'D/IE(W) 19.92 6'PVC IE (N) 19.92 22- CB ; 8239 TYPE I -21�-RILEL=22.16 -21��DIlW IE=20 22-8' oNL`(N)IE�2 STA. 31+49, 0.00' TYPE 1, RIM 22.45 8" IE OUT 19.93 (N) CB 9 N 176450.83 E.• 1288464.43 TYPE 1, SOLID LOCKING LID RIM 23.36 8" IE IN 19.71 (NE) 6" IE OUT 19.96 (SE) (2) 85LF LIMITED INFIL TRA IION TRENCHES CONNECT MINIMUM 8,100 SF OF ROOF AREA. SEE DETAIL ON SHEET C4.34. CB ;8238 TYPE I RIM EL=20.17 6"PVC(N)IE=18.02 8"CONC(S)IE=17.67 12"DI(E)IE=17.27 23' NO PARKING"---_ 21LF 8" PVC O'00033 CB 8 N.17637701 E.• 1288518.53 TYPE 1, SOLID LOCKING LID RIM 23.20 6" IE IN 19.85 (NW) 8" IE OUT 19.85 (NE) ss- CB 4 STA. 11+11, 12 66' LT TYPE 2-48 : RIM 23.48 8" IE IN 19.17 (NW) 12" IE IN 19.07 (E) 6" IE IN 19.22 (N) 12" IE OUT 1785 (SW) CB3 STA. 10+94, 16.92' RT TYPE 2-48: SOLID LOCKING LID RIM 24.78 12" IE IN 1753 (NE) 8" IE IN 20.45 (SE) 12" IE OUT 1739 (SE) CB 16 STA. 1+68, 18.82RT TYPE 2-48: RIM 22.95 8" IE IN 1723 (S) 12" IE IN 1715 (W) 12"IEOUT 1715() 58LF 12" PVC 0 0.0022' REMOVE EX STORM LINE & SDMH s 24 \ \ CONNECT TO EX 12" CMP (N) BOT 8" SD 1799 TOP 12" SS 11.43 (EX) o� BOT 8" S , SS 1202 (E CB 3A STA. 11+12, 21.43' RT TYPE 1, RIM 23. 48 8" IE OUT 20.90 (NW) SW1/4, SE1/4, SEC. 14, TWP. 23 /V., RGE. 4 E., W.M. 21 STA. 3+81, 21.94' RT TYPC.� CURB INLET 'RIM 20.00 12"IEIN 1714 (E)\\ 6" IE IN 1759 (S) 12"IEOUT 1709(W)\` EXISTING GROUND I CONTOUR (TYP) N: 176455.60 E.• 1288471.10 TYPE 1, SOLID LOCKING LID RIM 23. 35 8" IE IN 21.30 (NE) 6"IEOUT 19.90(S) 8" CLEANOUT RIM 23. 75 8" IE 20.00 Lt8"PVC CB ;8196 RIM EL 26.40 12"D SW)IE=23.9 \ ;'- EI 0 0 FINISH GRADE CONTOUR (TYP) N•176380.99 E.• 1288525.07 TYPE 1, SOLID LOCKING LID RIM 23.34 8" IE IN 19.86 (SW) \ 6" IE IN 20.00 (NW) 8" IE OUT 20.36 (SE) oy , 3 F,1, 0 0.009 \ 1LF 8" PVC 0\0.0195 J ABANDON EX PIPE IN PLACE NO 2AHKIN CB 11A STA. 2+26, 20.49' RT TYPE 2-48: RIM 2223 12" IE INI16. 92 (E) 12" IE IN/11702 (W) 6" IE IN 18.59 (S) EX 12" OUT 16.82 (N) CB 11 TO BE CURB INLET PER C.O.T. STD DTL DS-08. SEE '` DETAIL THIS SHEET ss 7LF 6_PVC 0 0 2,ZZ9 20� 0 r- _ 8"IE18.37 A LT--- 77LF 8" PVC 00.0082 19LF 8 0 0.0053 4'x6' BIOPOD 8" IE 1730 18LF 6" PVC 0 0.0433 SEE SHEET C4. e11 SSMH ,80 RIM EL=23G 8"1 (N)IE=11.12 8"DI E)IE=11.11 12"DI(SE)IE=11.10 12"DI(NW)IE=11.00 CB 12 STA. 4+44, 2,3.96' RT TYPE 1, SOLID LOCKING LID RIM 20.25 12" IE IN 1720 (E) 8" IE IN 1720 (S) 12" /e OUT 1720 (W) SSMH ,8356 RIM EL=19.97 8"DI(N)IE=12.48 "DI(E)IE=12.32 2"DI UH `� 18LF 8" PVC 0 0.0583 8 /516.45-- 7�LF 12" PVC 0 0.0069 I 12f00 / a SHED B 14 STA. 20+30, 0. 96' LT TYPE 1, TRIM 20.34 8" IE OUT 18.24 (S) 62LF 12" DI 0 0.0087 CB 13 STA. 5+06, 24.36' RT TYPE 1, SOLID LOCKING LID RIM 20.69 6" IE IN 1779 (S) 12" IE OUT 1774 (W) 5LF 6" PVC 0 0.3420 .6''-/E 19.50 CB 15, -OHP_ _w� �'St'91ss 22- STA. 20+84, 43. •9' LT TYPE 1, RIM 21�36 C \ 8"IE,UT18.10(SW)\ GS M 640o r4 RD\PG1 ,0 3365„, ALUMINUM SIDED \ TYPE 1, MOBILE STORAGE RIM 22.90 CONTAINER DUROMAXX WQ TANK: 8'x24'L 6.0' WQ STORAGE DEPTH 0.5' SEDIMENT STORAGE 1.5' FREEBOARD 8' TOTAL DEPTH NOTE SHALL BE DESIGNED TO SUPPORT OUTRIGGER LOADING. M ENGSjR�; CB 6 STA. 22+10, 44.28 TYPE 1, RIM 2215 12" IE OUT 19..k \ STA. 11+85, 11.92" 1 TYPE 1, lM 23.98 12/E IN 19. 42 (NE) 19.30 WA 21.00 SD 20.26 1-STORY CO BUILDING BOT 8" SD 18.05 TOP 8" SD 18.72 BOT 4" GAS 18.98 TOP EX WA (.9?) CONTRACTOR TO POTHOLE EX WATER PRIOR TO CONSTRUCTION TO VERIFY THERE ARE NO CONFLICTS IF CONFLICTS ARISE, COORDINATE WITH CORE DESIGN ON SOLUTION. BOT 12" SD 1785 TOP 12" SS 1208 (EX) CB 19 CM 1 \ STA. 21+22, 0.26' RT \ II " IE IN 17.67 (N) \ irk- IN 1775 (NE) 8" IE OUT 1750 (W) I LT W) OHM BACK OF CURB FACE OF CURB SCALE: 1" = 30' 0 15 30 60 GENERAL NOTE' ALL OPEN -GRATE CATCH BASINS SHALL HAVE A METAL "NO DUMPING/DRAINS TO RIVER" MARKER INSTALLED NEXT TO THE LID. SEE BELOW FOR EXAMPLE MARKER: 1/2" PREMOLDED EXPANSION JOINT FILLER (TYP) FACE OF GUTTER - BOTTOM FACE OF GUTTER CONTRACTION JCINTS 3'-3" MIN 5'-9" MAX NORMAL GUTTER FLOW LINE PLAN VIEW 4" MIN. CURB INLET OPENING TOP - FACE OF CURB TOP FACE OF GUTTER BOTTOM - FACE OF GUTTER BACK -BOTTOM OF CURB 18" SUMP 6" I� 2' 6, 6 - i FRONT VIEW NOTES: 3'-3" MIN 5'-9" MAX BACK OF CURB FACE OF CURB TOP - FACE OF CURB 4" MIN. CURB INLET OPENING PAVING -(33" )) 1.5% }{TMSIDEWALK MATC SECTION A -A DUMMY OR EXPANSION JOINT PERSPECTIVE VIEW SHOWING DEPRESSED GUTTER AT CURB INLET 1. USE FOR GRADES GREATER THAN 10% WITH PREAPPROVAL BY THE DIRECTOR. 2. ALL FABRICATED METAL PARTS SHALL BE HOT -DIPPED GALVANIZED AFTER FABRICATION. 3. CONCRETE SHALL ATTAIN A MIN. COMPRESSIVE STRENGTH OF 4000 PSI IN 28 DAYS. 4. INSTALL STEPS WHEN DISTANCE FROM TOP OF GRATE TO FLOWLINE OF PIPE IS GREATER THAN 3.5 FEET. 5. PRECAST CURB INLET IS PATTERNED AFTER WALT'S CONCRETE SPRINGFIELD, OR CONCRETE CURB INLET PAT. NO. 4000953. City of Tukwila NOT TO SCALE CURB INLET SHEET: DS-08 LAST REVISION: APRIL 2019 APPROVAL: H. PONNEKANTI RECORD DRAWINGS UNDERGROUND LOCATOR SERVICE CALL BEFORE YOU DIG! 1-800-424-5555 (811) a SURVEYING 425.885.7877 0 co a 0 0) z •S m 0 O O M 0) s 0' Z O O_ N SEE STAMP DATE w H n DESIGNED PRESTON J. LONGOM, P.E. MARY MOORE GARY SHARNBROICH, P.E. PROJECT MANAGER SHEET OF 25 PROJECT NUMBER 19173 SW1/4, SE1/4, SEC. 14, TWP. 23 /V., RGE. 4 E., W.M. w H Q A N OO 30 20 110 N N 77LF8"PVC 0 0.0082 19LF 8" P 0 0.005Y EXISTING GROUND 0 ROAD �' (TYP) C EXISTING ELEV 0 ROAD ' (TYP) 92LF 8" PVC 0 0.0062 rN N 20+50 N QC) PROPOSED ELEV. 0 ROAD ' (TYP) 58LF8"PVC �0 0.0060 DRIVE A HOR/Z. SCALE' 1 "30' VERT SCALE 1"=5' � A PROPOSED 0 ROAD GRADE (TYP) 77LF 12" PVC 0 0.0069 Lr N N N N 21+00 30 20 10 21+50 22+00 22+50 30 30 21LF 8" PVC 0 0.0033 20 20 10 10 23+00 N 37LF 8" PVC EX/STING GROUND 0.0281 ®ROAD (TYP) r T LLI L PROPOSED ELEV 0 ROAD �' (TYP) EX/STING ELEV. 0 ROAD �' (TYP) PROPOSED GRADE 0 ROAD ' (TYP) 72LF 8" PVC 0 0.0058 DRIVE B HORIZ. SCALE. 1 "=30' VERT. SCALE 1 "5' N N 130 30+50 31+00 31+50 30 30 20 20 10 10 32+00 EXISTING gROUND 0 ROW LONG ALIGNMENT (TYP) 0 EX/STING ELEV. 0 ROAD �' (TYP) Qo 74LF 12" PVC 0 0.0031 S 143RD PL HORIZ. SCALE' 1 "=30' VERT. SCALE' 1"=5' cy N N N N N N N 10+50 11+00 11+50 I I — — _ EXISTING GROUND 0 ROW ALONG ALIGNMENT (TYP) i k 1 .11. _ — — � o DI 156LF 0 12" DI 0.0011 O V 631F 12" DI 0 0.0010 O V 62LF 12" 0 0.0087 CS 11A TYPE 2-48'; RIM 22.23 12" /E 16.92 (E) 12" /E 1702 (W, a" /c 12 'O /c)I j S 143RD HORIZ. SCALE VERT. SCALE ST 1 "=30' 1"=5' �O QQ o D Z h ^NW�,� 0 �O o L`V��W in N N N W 7,5 1 TYPE 1, SOLID Li RIM 20.69 12" /E 1774 (W 6"IE1779(S) N N N N N h N 0+50 1+00 1+50 2+00 2+50 3+00 3+50 4+00 4+50 5+00 5+50 30 20 10 6+00 12+00 30 10 12+50 13+00 RECORD DRAWINGS RECORD DRAWINGS REVISIONS REVISED WALL TO CAST IN PLACE REVISED STORM FOR UTTL/TY CONFLICTS PARKING STALL REMOVAL VAULT REWS/ON STORM RENTS/ON - UTILITY CONFLICT OFFSITE STORM AND CURB RENTS/ON DRIVEWAY REMISED FOR GATE ENTRANCE REVISED ONSITE STORM 0 z ro a 0(2 Z Z av) SEE STAMP DATE w H 0 DESIGNED PRESTON J. LONGOM, P.E. MARY MOORE z 0 APPROVED PRESTON J. LONGONI,, P.E. GARY SHARNBROICH, P.E. PROJECT MANAGER SHEET C4.21 UNDERGROUND LOCATOR SERVICE CALL BEFORE YOU DIG! 1-800-424-5555 (811) OF 13 25 PROJECT NUMBER 19173 142 Return Address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 RIGHT OF WAY DEDICATION DEED Reference Number(s) of Related Documents: n/a Grantor(s): Tukwila SSP LLC, a Delaware limited liability company Grantee(s): City of Tukwila, a Washington municipal corporation Legal Description (abbreviated: i.e., lot, block, plat or section, township, range): PTN SW 1/4 SE 1/4 SEC 14, TWA 23 N, RGE 4E ® Full legal description on Exhibit B Assessor's Property Tax Parcel/Account Number(s): 336590-1690 THE GRANTOR, Tukwila SSP LLC, a Delaware limited liability company, the owner of the real property described on Exhibit A hereto, does hereby dedicate, convey, and warrant, to the City of Tukwila, a municipal corporation of the State of Washington, its successors and assigns, for the use of the public, the real property described in Exhibit B hereto and illustrated in the attached Exhibit C hereto, which property is situated in the City of Tukwila, in King County, Washington, subject to the matters set forth in Exhibit D hereto. {21568/0004/03447077-3} PAGE I 143 Grantor requests the Assessor and Treasurer of said County to set over to the remainder of Tax Parcel No. 336590-1690, the lien of all unpaid taxes, if any, affecting the real estate herein conveyed, as provided by RCW 84.60.070. IN WITNESS WHEREOF, said persons have caused this instrument to be executed this evrt: day of 0/1 V '3(4''/ , 1-0 2,1f OWNER: Tukwila SSP LLC, a Delaware limited liability company rett c enough, Authorized Agent STATE OF (-)134 ) COUNTY OF SAvr iAtx SS. This record was acknowledged before me on JA,0Jft42-3 Z 29 (date) by Brett McDonough as Authorized Agent of Tukwila SSP LLC. NO1ARI Pt'HL_I( IDelrir (Damon Ellington 73.4490 41) ( ornmrssion Expires 12A15i2027 STATE OF LJ1AI-I Notarial Stamp/Seal 12156810004/03447077-3 } My appointment expires ame: 06Uy1- £q.M &J .wbAJ lT' NOTARY PUBLIC, State of Urik 4- t 7 /°S /Z"2% PAGE 2 144 DATED this day of GRANTEE: City of Tukwila Name: Title: Attest/Authenticated: City Clerk Approved As To Form by City Attorney STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) On this day of , 2023, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , known to me to be the of the City of Tukwila, the municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act of said municipal corporation, for the uses and purposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year above written. Notarial Stamp/Seal {21568/0004/03447077-3 } Name: NOTARY PUBLIC, State of My appointment expires PAGE 3 145 Exhibit A Legal Description of Grantor Property THAT PORTION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 14, TOWNSHIP 23 NORTH, RANGE 4 EAST W.M., DESCRIBED AS FOLLOWS BEGINNING AT THE SOUTHEAST CORNER OF LOT 7 BLOCK 17, HILLMAN'S SEATTLE GARDEN TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 11 OF PLATS, PAGE 24, IN KING COUNTY, WASHINGTON; THENCE N08° 36'31 "E, ALONG THE EAST LINE OF SAID LOT, 250.00 FEET TO THE NORTHEAST CORNER OF SAID LOT AND THE SOUTHERLY MARGIN OF SOUTH 143RD STREET; THENCE N81 °23'38"W, ALONG SAID SOUTHERLY MARGIN AND THE NORTH LINE OF SAID BLOCK 17, A DISTANCE OF 384.27 FEET TO THE NORTHWEST CORNER OF SAID BLOCK AND THE MOST EASTERLY CORNER OF RIGHT OF WAY #5 AS DESCRIBED IN QUIT CLAIM DEED RECORDED UNDER KING COUNTY RECORDING NUMBER 6557639; THENCE S49°35'08"W, ALONG THE SOUTHEAST MARGIN OF SAID RIGHT OF WAY, 60.32 FEET TO THE EASTERLY MARGIN OF INTERURBAN AVENUE SOUTH AND A POINT OF NON -RADIAL INTERSECTION WITH A 2924.79-FOOT RADIUS CURVE TO THE RIGHT, THE CENTER OF WHICH BEARS S49°35'08"W; THENCE SOUTHEASTERLY, ALONG SAID CURVE AND MARGIN, THROUGH A CENTRAL ANGLE OF 01°55'54", A DISTANCE OF 98.61 FEET TO A POINT OF TANGENCY; THENCE S38°28'57"E, CONTINUING ALONG SAID MARGIN, 183.95 FEET TO A POINT OF TANGENCY WITH A 1060.00-FOOT RADIUS CURVE TO THE RIGHT; THENCE SOUTHERLY, ALONG SAID CURVE AND CONTINUING ALONG SAID MARGIN, THROUGH A CENTRAL ANGLE OF 01 °20'02", A DISTANCE OF 24.68 FEET TO A POINT ON THE NORTHWEST LINE OF RIGHT-OF-WAY #4 AS DESCRIBED IN SAID QUIT CLAIM DEED; THENCE N55°26'02"E, ALONG SAID MARGIN, 54.26 FEET TO A POINT OF RADIAL INTERSECTION WITH A 2936.33-FOOT RADIUS CURVE CONCAVE TO THE SOUTHWEST AND THE MOST NORTHERLY CORNER OF SAID RIGHT OF WAY #4; THENCE SOUTHERLY, ALONG SAID CURVE AND THE NORTHEASTERLY MARGIN OF SAID RIGHT-OF-WAY, THROUGH A CENTRAL ANGLE OF 00°53'15", A DISTANCE OF 45.48 FEET TO THE NORTH MARGIN OF SOUTH 143RD PLACE AND THE SOUTH LINE OF SAID BLOCK 17; {21568/0004/03447077-3 } PAGE 4 OF 8 146 THENCE S8I °23'38"E, ALONG SAID MARGIN AND LINE 127.44 FEET TO THE POINT OF BEGINNING. SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON {2156810004/03447077-3 } PAGE 5 147 CORE DESIGN, INC. Bothell WA 98011 Core Project No: 19173 12/15/2023 Exhibit "B" Legal Description — South 143rd Place Right -of -Way Dedication The southerly 5.00 feet of City of Tukwila Boundary Line Adjustment Number L20-0017, recorded under Recording Number 20210817900001, parallel and contiguous with the northerly margin of the 12-foot public alley within Block 17, Hillman's Seattle Garden Tracts, according to the plat thereof recorded in Volume 11 of Plats, Page 24, records of King County, Washington. Contains 649± Square Feet (0.0149± Acres) 12/15/23 148 (PUBLIC GHT.CF'WA Y) — - EXISTING STRUCTURE 11.E*1LA BLA L20-0017 REC. NO. 20210817900001 •\ CONVEYED TO THE • CITY OF TUKWILA \ • PER REC. NO. •� 20050210001490 '- \ G -11 • �`\ !/) CO \\ �i YZ \ \ '� ZG \, d' TUKWILA SELF STORAGE S 143RD PLACE R-O-W DEDICATION EXHIBIT C PAGE 1OF1 1 �O 12100 NE 195th St, Suite 300 Bothell, Washington 98011 tiounoopoy DESIG N 425, 885.7877 Fax 425, 885.7963 ENGINEERING -PLANNING -SURVEYING-L.A. JOB NO. 191 73 5.00 TO THE CITY OF TUKWILA FOR PUBLIC ROAD PURPOSES S 143RD PLACE air (PUBLIC RIGHT-OXIV4Y) 12/15/23 SCALE: 1" = 60' 0 30 60 I 149 Exhibit D Exceptions 1. Easement(s) for the purpose(s) shown below and rights incidental thereto as set forth in a document: In favor of: Puget Sound Power & Light Company Purpose: Distribution of electricity Recording Date: June 25, 1924 Recording No.: 1885693 Affects: Portion of said premises 2. Easement(s) for the purpose(s) shown below and rights incidental thereto as set forth in a document: Granted to: Puget Sound Energy, Inc. Purpose: Transmission and distribution of electricity Recording Date: August 3, 2023 Recording No.: 20230803000524 Affects: Portion of said premises 21568/0004/03447077-3 } 150 Transportation & Infrastructure Services Committee Minutes February 26, 2024 E. Construction Agreement: Chinook Wind Public Access Project Staff is seeking approval of a contract with All Terrain Excavating, LLC in the amount of $357,189.58 for construction of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. F. Consultant Agreement: Enhanced Maintenance Plan Staff is seeking approval of a contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan to demonstrate the need for a decant facility and as required by the awarded Washington State Department of Ecology grant. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. G. Design Agreement: South 144th Street Sewer Improvements Staff is seeking approval of an agreement with Gray & Osborne, Inc. in the amount of $77,300.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. H. Design Agreement: Lift Station No. 2 Structural Modifications Staff is seeking approval of an agreement with PACE Engineers in the amount of $80,194.00 * for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. The meeting adjourned at 6:32 p.m. Committee Chair Approval Minutes by LH 151 152 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 2/26/24 GL 03/04/24 GL ITEM INFORMATION ITEM No. 6.A. STAFF SPONSOR: MIKE PERFETTI ORIGINAL AGENDA DATE: 02/26/24 AGENDA ITEM TITLE Duwamish Hill Preserve Property Acquisitions CATEGORY ® Discussion Mtg Date 02/26/24 Motion Mtg Date 3/4/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date U Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ❑ Police ® PTV SPONSOR'S SUMMARY The Committee is being asked to authorize $125,000 towards the purchase of the properties, to be reimbursed at a later date, authorize signing the assignment of the purchase and sale agreement from Forterra, and assume all the terms and ownership of the two properties, and forward to the February 26 Committee of the Whole meeting for approval. REVIEWED BY ❑ Trans&Infrastructure Svcs ® Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/12/24 COMMITTEE CHAIR: 7OVITA MCCONNELL RECOMMENDATIONS: SPONSOR/ADMIN. Department of Parks & Recreation & Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $ AMOUNT BUDGETED $300,000 APPROPRIATION REQUIRED $115,000 Fund Source: CFT GRANT Comments: 02/26/24 03/04/24 MTG. DATE 02/26/24 03/04/24 RECORD OF COUNCIL ACTION Forward to next Regular Meeting ATTACHMENTS Informational Memorandum dated 02/09/24 Purchase and Sale Agreement Transfer Template Document (added after 2/12 CSS Committee) Parcel Map (added after 2/12 CSS Committee) Duwamish Hill Preserve CIP Page Minutes from the 2/12 CSS Committee meeting No attachments 153 154 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/04/24 JR ITEM INFORMATION ITEM NO. 6.B. STAFF SPONSOR: MIKE PERFETTI ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE Surface Water Fund — Chinook Wind Public Access Project Bid Award for Construction CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date 1 Bid Award 03/04/24 ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑Council ❑Mayor ❑HR DCD Finance ❑Fire TS P&R Police Al PIYI ❑Court SPONSORS The Chinook Wind project was established as a CIP project with the vision of creating off - SUMMARY channel habitat for aquatic species. The project was advertised on January 29, 2024 and Seven bids were received and opened on February 7, 2024. The bids were checked, tabulated, and corrected, with All Terrain Excavating, LLC. as the lowest bidder. Council is being asked to award the contract for construction of the Chinook Wind Public Access Project to All Terrain Excavating, LLC in the amount of $357,189.58. REVIEWED BY // Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: 02/26/24 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $357,189.58 $422,000.00 $0.00 Fund Source: Comments: 2023-2024 CIP, Page 86 MTG. DATE RECORD OF COUNCIL ACTION 03/04/24 MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/23/24 Certified Bid Tabulation CIP p 86 Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 155 156 City of Tukwila Thomas McLeod, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Hari Ponnekanti, Public Works Director BY: Mike Perfetti, Surface Water Sr. Program Manager CC: Mayor Thomas McCleod DATE: February 23, 2024 SUBJECT: Surface Water Fund — Chinook Wind Public Access Project Project No. 91441202 Bid Award for Construction ISSUE Award a contract to All Terrain Excavating, LLC for construction of the Chinook Wind Public Access Project BACKGROUND The Chinook Wind project was established as a City CIP project in 2015 with the vision of creating off - channel habitat for aquatic species, including ESA -listed Chinook salmon, and a public shoreline trail. King County became a project partner and acquired the site in 2015. In 2023, King County completed the off - channel habitat portion of the project through their in -lieu fee mitigation program. In 2021, the City began designing the public access portion of the project, featuring a trail, trailhead, site furnishings, planting and signage. The project was advertised for construction on January 29, 2024. ANALYSIS Seven bids were received and opened on February 7, 2024. The bids were checked, tabulated, and corrected, and the apparent low bidder, All Terrain Excavating, LLC, was verified as the lowest bidder at a corrected amount of $357,189.58. Their bid proposal of $359,750.22 had several minor miscalculations and where conflict arose, per the proposal instructions, the unit prices prevailed over the amount and were corrected as such. FISCAL IMPACT The 2023-2024 project CIP budget is $422,000. Remaining grant funds and Surface Water enterprise funds are sufficient to cover the match. Expenses Amount Funding Source Amount Bid Amount $357,189.58 ALEA grant (remaining) $131,000.00 Contingency (15%) $53,579.79 CIP Surface Water Funds $253,539.37 King County $26,230.00 Total $410,769.37 $410,769.37 RECOMMENDATION Council is being asked to award the construction contract for construction of the Chinook Wind Public Access Project to All Terrain Excavating, LLC in the amount of $357,189.58 and consider this item on the Consent Agenda at the March 4, 2024 Regular Meeting. Attachments: Certified Bid Tabulation CIP p86 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2024 Agenda Items/TIC 02-26-24/5. Chinook Wind Public Access Project Bid Award/Info Memo_Bid Award_20240223R.docx 157 158 Chinook Wind Public Access Project City Project: 91441202 Bid Opening: February 7, 2024 Certified Bid Tab Engineer's Estimate All Terrain Excavating, LLC Blackfish Civil Infrastructure Northwest Cascade, Inc. K.R. Homes, LLC Harkness Construction, LLC East Slope Earthworks Westwater Construction Co. ITEM NO. ITEM UNITS QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT SCHEDULE A - REAL PROPERTY IMPROVEMENTS 1 Mobilization LS 1 42,621.20 42,621.20 21,000.00 21,000.00 32,280.00 32,280.00 45,000.00 45,000.00 70,000.00 70,000.00 50,000.00 50,000.00 11,650.00 11,650.00 35,000.00 35,000.00 2 Minor Changes FA 1 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 3 Contractor Supplied Surveying and Staking LS 1 15,240.00 15,240.00 9,780.00 9,780.00 9,450.00 9,450.00 11,250.00 11,250.00 12,000.00 12,000.00 7,900.00 7,900.00 14,336.00 14,336.00 5,000.00 5,000.00 4 Temporary Water Pollution/Erosion Control LS 1 15,000.00 15,000.00 4,000.00 4,000.00 8,989.73 8,989.73 18,500.00 18,500.00 27,000.00 27,000.00 4,000.00 4,000.00 7,526.00 7,526.00 15,000.00 15,000.00 5 Permits and Licenses LS 1 7,620.00 7,620.00 150.00 150.00 17,250.00 17,250.00 2,800.00 2,800.00 4,000.00 4,000.00 1.00 1.00 530.00 530.00 10,000.00 10,000.00 6 Resolution of Utility Conflicts FA 1 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 7 Project Temporary Traffic Control LS 1 8,368.00 8,368.00 12,840.00 12,840.00 21,551.00 21,551.00 58,000.00 58,000.00 11,000.00 11,000.00 2,000.00 2,000.00 34,590.00 34,590.00 5,000.00 5,000.00 8 Clearing, Grubbing and Roadside Cleanup FA 1 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 9 Tree Removal EA 5 2,580.00 12,900.00 428.00 2,140.00 574.02 2,870.10 1,100.00 5,500.00 1,500.00 7,500.00 600.00 3,000.00 268.00 1,340.00 1,500.00 7,500.00 10 Tree Protection Fencing & Construction Fencing LF 630 7.00 4,410.00 23.33 14,697.90 6.96 4,384.80 6.50 4,095.00 12.00 7,560.00 1.00 630.00 8.70 5,481.00 7.00 4,410.00 11 Removal of Structure and Obstructions LS 1 11,000.00 11,000.00 8,000.00 8,000.00 15,861.26 15,861.26 30,000.00 30,000.00 7,000.00 7,000.00 32,581.00 32,581.00 17,877.00 17,877.00 15,000.00 15,000.00 12 Excavation CY 31 45.00 1,395.00 2,519.42 78,102.02 71.43 2,214.33 53.00 1,643.00 85.00 2,635.00 200.00 6,200.00 57.00 1,767.00 150.00 4,650.00 13 Embankment Fill and Compaction CY 74 51.00 3,774.00 40.66 3,008.84 112.77 8,344.98 69.00 5,106.00 90.00 6,660.00 250.00 18,500.00 36.50 2,701.00 125.00 9,250.00 14 Gravel Borrow Including Haul CY 25 64.00 1,600.00 37.45 936.25 178.51 4,462.75 100.00 2,500.00 120.00 3,000.00 54.00 1,350.00 59.00 1,475.00 125.00 3,125.00 15 Cement Concrete Pavement CY 1 1,300.00 1,300.00 2,568.00 2,568.00 2,864.60 2,864.60 1,500.00 1,500.00 3,200.00 3,200.00 600.00 600.00 988.00 988.00 2,500.00 2,500.00 16 Pine Rail fence LF 1,400 46.00 64,400.00 15.47 21,658.00 23.43 32,802.00 25.00 35,000.00 20.00 28,000.00 26.00 36,400.00 20.00 28,000.00 27.00 37,800.00 17 Seeding, Fertilizing and Mulching- Native Meadow Seed SF 2,200 3.00 6,600.00 1.07 2,354.00 0.91 2,002.00 0.60 1,320.00 1.00 2,200.00 0.65 1,430.00 1.13 2,486.00 1.00 2,200.00 18 Biodegradable Erosion Control Blanket SF 700 7.00 4,900.00 0.58 406.00 0.43 301.00 1.50 1,050.00 1.00 700.00 2.00 1,400.00 16.80 11,760.00 5.00 3,500.00 19 Topsoil Type A CY 20 83.00 1,660.00 107.00 2,140.00 104.21 2,084.20 120.00 2,400.00 64.00 1,280.00 80.00 1,600.00 95.20 1,904.00 150.00 3,000.00 20 Fine Compost CY 130 82.00 10,660.00 99.34 12,914.20 79.12 10,285.60 111.00 14,430.00 80.00 10,400.00 80.00 10,400.00 122.10 15,873.00 110.00 14,300.00 21 Bark or Wood Chip Mulch CY 75 80.00 6,000.00 84.53 6,339.75 78.65 5,898.75 107.00 8,025.00 58.00 4,350.00 80.00 6,000.00 101.00 7,575.00 110.00 8,250.00 22 PSIPE-12"-18" Bare root plantings EA 45 21.00 945.00 5.95 267.75 25.27 1,137.15 13.00 585.00 11.00 495.00 15.00 675.00 28.50 1,282.50 10.00 450.00 23 PSIPE - 4" Pot Container Plants EA 366 18.00 6,588.00 8.74 3,198.84 9.59 3,509.94 13.00 4,758.00 13.00 4,758.00 15.00 5,490.00 31.00 11,346.00 7.00 2,562.00 24 PSIPE - 1 Gallon Container Plants EA 1,182 27.00 31,914.00 6.64 7,848.48 13.99 16,536.18 17.00 20,094.00 15.00 17,730.00 16.00 18,912.00 50.50 59,691.00 20.00 23,640.00 25 PSIPE - 2 Gallon Container Plants EA 33 46.00 1,518.00 32.16 1,061.28 38.47 1,269.51 56.00 1,848.00 27.00 891.00 22.00 726.00 61.50 2,029.50 25.00 825.00 26 PSIPE - 5 Gallon Container Plants EA 69 70.50 4,864.50 118.14 8,151.66 49.26 3,398.94 210.00 14,490.00 170.00 11,730.00 50.00 3,450.00 78.50 5,416.50 50.00 3,450.00 27 PSIPE - 1 1/2" Caliper Plants EA 3 660.00 1,980.00 344.54 1,033.62 750.75 2,252.25 370.00 1,110.00 400.00 1,200.00 700.00 2,100.00 452.00 1,356.00 500.00 1,500.00 28 Wildlife Exclusion LS 1 5,050.00 5,050.00 500.00 500.00 1,118.25 1,118.25 2,400.00 2,400.00 1,850.00 1,850.00 100.00 100.00 28,000.00 28,000.00 1,500.00 1,500.00 29 Irrigation Water System LS 1 12,300.00 12,300.00 12,600.00 12,600.00 42,387.45 42,387.45 25,000.00 25,000.00 24,000.00 24,000.00 25,000.00 25,000.00 50,400.00 50,400.00 50,000.00 50,000.00 30 Watering Bag EA 25 110.00 2,750.00 64.41 1,610.25 61.22 1,530.50 70.00 1,750.00 79.00 1,975.00 50.00 1,250.00 56.00 1,400.00 30.00 750.00 31 Bench EA 2 4,500.00 9,000.00 1,284.00 2,568.00 2,100.00 4,200.00 2,700.00 5,400.00 3,400.00 6,800.00 4,000.00 8,000.00 2,240.00 4,480.00 7,500.00 15,000.00 32 Bike Rack EA 1 1,900.00 1,900.00 2,675.00 2,675.00 2,172.50 2,172.50 2,500.00 2,500.00 2,100.00 2,100.00 4,000.00 4,000.00 2,016.00 2,016.00 2,500.00 2,500.00 33 Trash receptacle EA 1 2,100.00 2,100.00 2,033.00 2,033.00 1,650.00 1,650.00 2,200.00 2,200.00 2,850.00 2,850.00 2,500.00 2,500.00 1,680.00 1,680.00 2,500.00 2,500.00 34 Bollard EA 3 1,530.00 4,590.00 642.00 1,926.00 935.00 2,805.00 2,000.00 6,000.00 1,800.00 5,400.00 1,000.00 3,000.00 1,164.00 3,492.00 2,000.00 6,000.00 35 Interpretive Sign base EA 2 4,800.00 9,600.00 321.00 642.00 1,100.00 2,200.00 1,200.00 2,400.00 2,800.00 5,600.00 2,500.00 5,000.00 1,580.00 3,160.00 2,500.00 5,000.00 36 Habitat Log EA 5 2,000.00 10,000.00 535.00 2,675.00 1,100.00 5,500.00 600.00 3,000.00 350.00 1,750.00 800.00 4,000.00 338.00 1,690.00 500.00 2,500.00 37 Amphibian stick bundle EA 5 1,270.00 6,350.00 248.88 1,244.40 275.00 1,375.00 265.00 1,325.00 300.00 1,500.00 400.00 2,000.00 263.00 1,315.00 500.00 2,500.00 38 Stone Paver Band LF 100 76.00 7,600.00 96.30 9,630.00 33.00 3,300.00 60.00 6,000.00 50.00 5,000.00 120.00 12,000.00 79.00 7,900.00 50.00 5,000.00 39 Kiosk LS 1 15,600.00 15,600.00 2,140.00 2,140.00 8,250.00 8,250.00 11,650.00 11,650.00 7,750.00 7,750.00 15,000.00 15,000.00 9,130.00 9,130.00 7,500.00 7,500.00 40 Crushed Surfacing SF 8,500 6.00 51,000.00 0.46 3,910.00 2.19 18,615.00 2.50 21,250.00 4.50 38,250.00 10.00 85,000.00 2.20 18,700.00 7.00 59,500.00 Schedule A Subtotal 424,097.70 287,750.24 326,104.77 400,879.00 369,114.00 401,195.00 401,343.50 397,162.00 Sales Tax @ 10.1% 42,833.87 29,062.77 32,936.58 40,488.78 37,280.51 40,520.70 40,535.69 40,113.36 Schedule A Total 466,931.57 316,813.01 359,041.35 441,367.78 406,394.51 441,715.70 441,879.19 437,275.36 SCHEDULE B - RULE 171 41 Extruded Curb LF 78 30.00 2,340.00 33.17 2,587.26 51.73 4,034.94 40.00 3,120.00 45 3,510.00 100.00 7,800.00 39.00 3,042.00 50.00 3,900.00 42 HMA Class 1/2" PG 64-22 TON 60 178.00 10,680.00 169.40 10,164.00 261.46 15,687.60 333.00 19,980.00 330 19,800.00 280.00 16,800.00 305.00 18,300.00 400.00 24,000.00 43 Paint Line LF 360 4.00 1,440.00 2.14 770.40 2.10 756.00 2.50 900.00 3 1,080.00 2.00 720.00 2.30 828.00 5.00 1,800.00 44 Cement Concrete Traffic Curb & Gutter LF 152 65.00 9,880.00 28.41 4,318.32 50.73 7,710.96 48.00 7,296.00 70 10,640.00 40.00 6,080.00 39.50 6,004.00 150.00 22,800.00 45 Painted Access Parking Space Symbol EA 1 445.00 445.00 214.00 214.00 63.00 63.00 175.00 175.00 200 200.00 200.00 200.00 169.50 169.50 500.00 500.00 46 Permanent Signing LS 1 4,000.00 4,000.00 2,354.00 2,354.00 2,310.00 2,310.00 1,000.00 1,000.00 3000 600 3,000.00 1,000.00 1,000.00 960.50 960.50 1,000.00 1,000.00 47 Wheel Stop EA 4 320.00 1,280.00 321.00 1,284.00 315.00 1,260.00 275.00 1,100.00 2,400.00 200.00 800.00 290.00 1,160.00 250.00 1,000.00 48 Painted Traffic arrow EA 3 93.00 279.00 37.45 112.35 36.75 110.25 175.00 525.00 100 300.00 150.00 450.00 1,525.50 4,576.50 500.00 1,500.00 49 Crushed Surfacing Base Course TON 141 58.00 8,178.00 50.14 7,069.74 68.74 9,692.34 95.00 13,395.00 180.00 25,380.00 50.00 7,050.00 108.00 15,228.00 150.00 21,150.00 50 PVC Drainage Pipe 8" Dia. LF 90 245.00 22,050.00 90.95 8,185.50 74.75 6,727.50 140.00 12,600.00 110.00 9,900.00 200.00 18,000.00 80.50 7,245.00 150.00 13,500.00 51 Catch Basin Type 11. EA 1 3,000.00 3,000.00 1,712.00 1,712.00 2,625.29 2,625.29 1,850.00 1,850.00 2,000.00 2,000.00 4,000.00 4,000.00 1,260.00 1,260.00 2,500.00 2,500.00 52 Connection to Drainage Structure EA 1 1,500.00 1,500.00 642.00 642.00 1,702.35 1,702.35 1,975.00 1,975.00 1,000.00 1,000.00 1,500.00 1,500.00 976.00 976.00 1,000.00 1,000.00 53 Gravel Backfill for Drain CY 20 90.00 1,800.00 48.15 963.00 120.75 2,415.00 120.00 2,400.00 200.00 4,000.00 60.00 1,200.00 53.00 1,060.00 100.00 2,000.00 Schedule B Total 66,872.00 40,376.57 55,095.23 66,316.00 83,210.00 65,600.00 60,809.50 96,650.00 Schedule A Schedule B r -....0"1 A Total 466,931.57 66,872.00 533,803.57 316,813.01 40,376.57 359,041.35 55,095.23 414,136.58 441,367.78 66,316.00 507,683.78 406,394.51 83,210.00 489,604.51 441,715.70 65,600.00 507,315.70 441,879.19 60,809.50 502,688.69 437,275.36 96,650.00 533,925.36 357,189.58 Corrected bid Certified by Date 2/14/2024 Mike Perfetti, Surface Water Sr. Program Manager The City of Tukwila intends to award the bid to the apparent low bidder, All Terrain Excavating, LLC. Corrected bid Disqualified due to incomplete bid submittal (lacking bid security) Corrected bid Corrected bid Corrected bid 160 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Chinook Wind Public Access Project No. 91441202 King County purchased site and will restore it as a salmon estuary and passive park in partnership with the City. DESCRIPTION: City CIP project is to develop public access and maintenance trail. Plan is to connect trail through PW shops to Duwamish Gardens. The WRIA 9 Salmon Recovery Plan recommends creating 20-acres of off -channel habitat within the JUSTIFICATION: Duwamish Transition Zone and lists this section of the river as critical habitat for salmon recovery within the Green/Duwamish Watershed. STATUS: King County construction slated to begin in 2021. City construction will be a separate contract, to start in 2022. MAINT. IMPACT: Passive park will require additional maintenance. COMMENT: Grant funding for County project is from the KC fee in -lieu mitigation program and KCD. City CIP has 50% RCO ALEA funding. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 19 45 64 Land (R/W) 0 Monitoring 0 Const. Mgmt. 85 85 Construction 337 0 337 TOTAL EXPENSES 19 45 422 0 0 0 0 0 0 486 FUND SOURCES Awarded Grant ALEA 31 126 157 Proposed Grant 0 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 19 14 296 0 0 0 0 0 0 329 TOTAL SOURCES 19 45 422 0 0 0 0 0 0 486 Project Location ie ....: i.. , 1.1 „.,,,,.....„ 1 fijo Pill ‘ "i_di NI Mai l't plikl. vi k iiiiiiii 1\ 1Pwr i - ' '3- 2023 - 2028 Capital Improvement Program 86 161 162 Transportation & Infrastructure Services Committee Minutes February 26, 2024 E. Construction Agreement: Chinook Wind Public Access Project Staff is seeking approval of a contract with All Terrain Excavating, LLC in the amount of $357,189.58 for construction of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. F. Consultant Agreement: Enhanced Maintenance Plan Staff is seeking approval of a contract with Herrera, Inc. to prepare an Enhanced Maintenance Plan to demonstrate the need for a decant facility and as required by the awarded Washington State Department of Ecology grant. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. G. Design Agreement: South 144th Street Sewer Improvements Staff is seeking approval of an agreement with Gray & Osborne, Inc. in the amount of $77,300.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. H. Design Agreement: Lift Station No. 2 Structural Modifications Staff is seeking approval of an agreement with PACE Engineers in the amount of $80,194.00 for design of the project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. The meeting adjourned at 6:32 p.m. Committee Chair Approval Minutes by LH 163 164 COUNCIL AGENDA SYNOPSIS Initials Al eeting Date Prepared by Ma_ yor's review Council review 03/04/24 JR ITEM INFORMATION ITEM No. 6.C. STAFF SPONSOR: MIKE PERFETTI ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE Nelsen Conservation Side Channel No. 91641203 and Park Acquisition Futures Tax (CFT) Program Grant Award CATEGORY ❑ Discussion Mtg Date Motion Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date H Other Mtg Date 0 Mtg 03/04/24 SPONSOR ❑Council ❑Mayor HR ❑DCD Finance ❑Fire ❑1'S ❑P&R Police PIF Court SPONSOR'S The Nelson Side Channel Prj aims to reconnect a remnant channel with the current SUMMARY realignment of the Green River and Amd 2 allows for CFT funding to acquire a 1.5-acre parcel adjacent to the project area and aquire 2 parcels for expansion. The required match is budgeted in the project CIP. Council is being asked to accept two amendments to the ILA between King County and the City of Tukwila, modifying ILA template language and accepting $515,000 in grant funds. REVIEWED BY A Trans&Infrastructurc ❑ CommunitvSvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 02/26/24 COMMITTEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $515,000.00 $0.00 $0.00 Fund Source: GRANT AWARD AND CITY MATCH (SURFACE WATER FUND) Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/23/24 2023-28 CIP Pg. 28 & 83 ILA Amendments No. 1 and No. 2 ILA, 2019 Tukwila Award Letter — Nelsen Side Channel Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 165 166 City of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director BY: Mike Perfetti, Surface Water Sr. Program Manger CC: Kris Kelly, Parks and Recreation Manager DATE: February 23rd, 2024 SUBJECT: Nelsen Side Channel No. 91641203 and Park Acquisition Project No. 91730103 Conservation Futures Tax (CFT) Program Grant Award ISSUE Authorize two amendments to the Interlocal Cooperation Agreement (ILA) between King County and the City of Tukwila for Conservation Futures -funded Open Space Acquisition Projects that will 1) capture King County policy -related changes to the 2019 ILA and 2) provide grant funding for two City projects. BACKGROUND The Nelsen Side Channel project will reconnect a remnant channel with the current realignment of the Green River, create public access to the river, restore critically needed off -channel habitat for endangered aquatic species, and provide additional flood storage capacity. Amendment #2 authorizes CFT funding to acquire the adjacent 1.5-acre parcel, expanding the project area to more than 5 acres. Amendment #2 also provides CFT funding to acquire two parcels adjacent to Duwamish Hill Preserve (1023049072 and 3351400005) and expand the park by 0.35 acres. Acquisition of these properties is depicted in the park master plan and will support open space goals and shoreline restoration work associated with the current surface water CIP, Duwamish Hill Preserve Phase 3. DISCUSSION City staff have been in negotiations with the Nelsen Family Trust to purchase the subject property. With this funding, the City will have obtained $180,000 in grant funding for property acquisition. The required match is budgeted in the project CIP and funded through the Surface Water Utility Enterprise Fund. This agreement also formalizes a grant that was co -awarded in 2022 to Forterra and the City for Duwamish Hill Preserve. Since the time of application in 2021, the property sold was illegally cleared, used for construction equipment and vehicle storage, and is now on the market again. Forterra is in the process of obtaining an appraisal and is leading negotiations with the seller's agent. FISCAL IMPACT Grant Award Required Match Match Source Total Nelsen Side Channel $150,000 $50,000 2023-24 CIP $200,000.00 Duwamish Hill Preserve $365,000 waived NA $365,000.00 RECOMMENDATION Council is being asked to accept two amendments to the ILA between King County and the City of Tukwila, modifying ILA template language and accepting $535,000 $515,000 in grant funds and consider this item on the Consent agenda at the March 4th, 2024 Regular Council Meeting. Attachments: 2023-28 CIP Pg. 28 & 83 ILA Amendments No. 1 and No. 2 ILA, 2019 Tukwila Award Letter — Nelsen Side Channel 167 168 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Park Acquisition Project No. 91730103 DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: Acquisition of land to preserve open space or park land for future generations. Focus areas include Cascade \ There are recreational deserts within Tukwila, defined as areas more than a 10-minute walk from a quality park. The City desires to provide equitable access to a quality park for all Tukwila residents and acquisition of key properties is needed. Also, open spaces are continually being developed and need to be preserved for future generations. To support new development within the city, and the increase of population associated with development (housing, work, or leisure), additional recreational spaces need to be provided to support those that live, work, and play in Tukwila. 2020 PROS Plan Identified 57th Ave South park, Tukwila Pond Park, P-17 Pond, and the Riverview Plaza Riverfront as locations suitable for water access/public space improvements. To be determined Project is on Park Impact Fee list. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 15 15 15 45 Land (R/W) 232 25 200 17,100 17,557 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 232 25 0 15 200 15 0 15 17,100 17,602 FUND SOURCES Awarded Grant 25 25 Proposed Grant 8,000 8,000 Mitigation Expected 0 Park Impact Fees 15 200 15 15 2,200 2,445 City Oper. Revenue 232 0 0 0 0 0 0 0 6,900 7,132 TOTAL SOURCES 232 25 0 15 200 15 0 15 17,100 17,602 2023 - 2028 Capital Improvement Program 839. 28 169 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Nelsen Salmon Habitat Side Channel Project No. 91641203 DESCRIPTION: Create an off -channel salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. JUSTIFICATION: WRIA 9 has identified this project a proposed action in the Salmon Habitat Plan. The project area is primarily within State lands, but the intent is to transfer to City. The project may take place STATUS: under an aquatic lease (DNR), depending on timing. Grant application for design funding submitted to Floodplains in 2020 with a low probability of success. MAINT. IMPACT: Expected to increase maintenance COMMENT: Property acquisition to the north could create the opportunity for a side channel and additional flood storage, or potentially combine this with Gilliam Creek Fish Barrier project depending on funding source feedback. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 50 300 300 650 Land (R/W) 5 300 305 Monitoring 0 Const. Mgmt. 385 385 Construction 1,440 1,440 TOTAL EXPENSES 0 55 600 300 1,825 0 0 0 0 2,780 FUND SOURCES Awarded Grant 50 150 150 350 Proposed Grant 300 100 1,232 1,632 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 5 150 50 593 0 0 0 0 798 TOTAL SOURCES 0 55 600 300 1,825 0 0 0 0 2,780 Project Location . . l{ !soSt N r ``'' Ph ti- M 1111!111141Tg.. 11 + 'i SIle 8t s 978 .+ i Y use, si p' 4, . Miep i' 4 Will st IL ,,,� �iiir 1r his a,�s 1 Pr - 83 1 723 - 2028 Capital Improvement Program AMENDMENT TO THE CONSERVATION FUTURES INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR OPEN SPACE ACQUISITION PROJECTS The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County and certain cities. This amendment is entered into to provide for policy updates. THIS AMENDMENT is entered into between the CITY OF TUKWILA and KING COUNTY, and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement entered into between the parties on the I Ith day of December, 2019 . Section 5.2 is updated with the additional language as underlined below: Section 5.2 — Use of Proceeds. Proceeds provided to the City pursuant to this agreement as well as moneys provided by the City as match pursuant to this agreement may be used only to pay capital costs related to property acquisition and initial site stabilization activities. Those costs include appraisals, title searches, negotiations, administrative overhead, and the cost of actual acquisition or purchase options, and all other costs meeting the requirements of K.C.C. 26.12.010. The City shall have the property valued by an appraisal performed by an independent state -certified real estate appraiser with a current general real estate appraiser license, and reviewed by an independent state -certified general real estate appraiser unless otherwise provided in K.C.C. 26.12.010. In requesting reimbursement of proceeds for the Project, the City shall demonstrate to the County compliance with this Section 5.2. Proceeds utilized pursuant to this agreement may not be used to purchase land obtained through the exercise of eminent domain. The first sentence of Section 6.1 is deleted and replaced with the following: Except for acquisitions of property interests in opportunity areas, as defined by K.C.C. 26.12.003, any Project funded by Conservation Futures Levy proceeds shall be supported by the City in which the Project is located with a matching contribution, which is no less than twenty-five percent of the total costs of the Project including the value of the matching contribution provided by the City. The second paragraph of Section 6.4 is updated with the additional language as underlined below: The City shall not change the status or use of properties acquired with proceeds provided pursuant to this agreement unless the City provides equivalent lands or cash in exchange for the land to be changed to a different use, or a combination of land and cash reimbursement is provided. The land shall be valued in its changed Amendment 1 Page 1 Tukwila -King County Interlocal Cooperation Agreement 171 status or use, and not based upon its value as open space, and the replacement land or payment amount must be approved by the County. If requested by the County, at its own cost the City will provide the County an appraisal performed within the previous year by an independent state -certified real estate appraiser with a current general real estate appraiser license. The value established by the appraisal will not be binding on the County. If the County approves replacement land, the City shall complete the replacement within one year of approval. If the County approves cash reimbursement, the City shall pay the County within 90 days of approval. In all other respects, the terms, conditions, duties and obligations of both parties shall remain the same as agreed to in the Interlocal Cooperation Agreement. Once fully executed, this Amendment shall be incorporated into the existing Interlocal Cooperation Agreement as if fully set forth, and shall become Amendment 1. IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: KING COUNTY CITY OF TUKWILA Dow Constantine Thomas McLeod King County Executive Mayor Acting under the authority of Acting under the authority of Ordinance 19646 ILA No. 19-184 Date: Date: Approved as to form: Approved as to form: Leesa Manion King County Prosecuting Attorney Kari Sand City Attorney Amendment 1 Page 2 Tukwila -King County Interlocal Cooperation Agreement 172 AMENDMENT TO THE CONSERVATION FUTURES INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR OPEN SPACE ACQUISITION PROJECTS The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County and certain cities. This amendment is entered into to provide for the allocation of additional proceeds made available for open space acquisition. THIS AMENDMENT is entered into between the CITY OF TUKWILA and KING COUNTY, and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement entered into between the parties on the 11 th day of December, 2019, as previously amended. The parties agree to the following amendment: The Interlocal Cooperation Agreement is hereby amended by adding Exhibit 1, attached hereto. In all other respects, the terms, conditions, duties and obligations of both parties shall remain the same as agreed to in the Interlocal Cooperation Agreement as previously amended. Once fully executed, this Amendment shall be incorporated into the existing Interlocal Cooperation Agreement as if fully set forth, and shall become Amendment 2. IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: KING COUNTY CITY OF TUKWILA Dow Constantine Thomas McLeod King County Executive Mayor Date: Date: Approved as to form: Approved as to form: Leesa Manion King County Prosecuting Attorney Kari Sand City Attorney Amendment 2 Page 1 Tukwila -King County Interlocal Cooperation Agreement 173 EXHIBIT 1 2022 AND 2024 CONSERVATION FUTURES LEVY PROCEEDS CITY OF TUKWILA ALLOCATION Jurisdiction Project Name Allocation Forterra and Tukwila joint project Duwamish Hill Preserve Addition #2 (2022 Allocation) $365,000 Tukwila Nelsen Side Channel Acquisition (2024 Allocation) $150,000 TOTAL $515,000 Project Description: Project #1139013 (Award #1141631): Forterra NW & Tukwila — Duwamish Hill Preserve Addition #2 (2022 Allocation) Forterra and the City of Tukwila are working in partnership to expand the 10.5-acre Duwamish Hill Preserve. This project would add 0.36 acres to the southeastern part of the preserve. The acquisition would protect the site from potential development near the preserve gateway, buffer the preserve from adjacent residential uses, and allow for implementation of Phase III of the master plan including expansion of the gateway area, revegetation, and restoration. This project received a match waiver. As a partnership project, this funding is being included in both the Forterra NW and Tukwila King County CFT Agreements. Project funding is approved in King County Ordinance 19364. Is this a Bond -financed Project? Yes Project #1145699: Tukwila — Nelsen Side Channel Acquisition (2024 Allocation) The City of Tukwila seeks to create rare off -channel rearing habitat on the Lower Green River for juvenile salmon. The city will acquire a single 1.46-acre parcel and set back the levee to reconnect the river with its historic remnant channel. The city intends to provide public shoreline access here and expand signage and wayfinding to facilitate connections to the Green River and Interurban Trails. Match will come from city funds or other grant funding. This award requires match equal to 25% of total project costs, reflecting the new match policy implemented July 2023 and adopted in the prior amendment. Project funding was authorized in King County Ordinance 19712. Is this a Bond -financed Project? No Amendment 2 Page 2 Tukwila -King County Interlocal Cooperation Agreement 174 INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR CONSERVATION FUTURES -FUNDED OPEN SPACE ACQUISITION PROJECTS THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is a grant agreement entered into between the CITY OF TUKWILA ("City") and KING COUNTY ("County"). Article I. Recitals On February 27, 1989, the King County Council passed Ordinance 8867, which established a process to allocate the proceeds of the Conservation Futures Fund. On September 21, 1989, the King County Council passed Ordinance 9128, which established a Conservation Futures Levy Fund to provide for the receipt and disbursement of Conservation Futures tax levy proceeds and established conditions for use of the Fund, including conditions covering allowable cost and expenses. On July 21, 2003, the King County Council passed Ordinance 14714, authorizing funding allocation procedures for King County Conservation Futures tax levy collections and amending Ordinance 8867, Section 2, as amended. The Conservation Futures Advisory Committee has recommended an allocation of Conservation Futures proceeds to specific projects from the Conservation Futures Levy Fund following notification to the cities that proceeds were available, provision of an opportunity for the cities to respond and receipt by the committee of requests for funding, all pursuant to Ordinance 8867, as amended by Ordinance 14714. 1 175 Starting in 1990 and through 2017, the King County Executive, as authorized by the King County Council, executed Interlocal Cooperation Agreements for Conservation Futures funded open space acquisition projects with the cities of Auburn, Bellevue, Black Diamond, Bothell, Burien, Carnation, Covington, Des Moines, Duvall, Enumclaw, Federal Way, Issaquah, Kenmore, Kent, Kirkland, Lake Forest Park, Mercer Island, Milton, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sammamish, Seattle, Shoreline, Snoqualmie and Tukwila, and Vashon Park District. Many of these agreements were amended over time to add new projects. Those existing Interlocal Cooperation Agreements remain in place with an indefinite term for the projects for which Conservation Futures proceeds were disbursed. The agreements require the properties to be maintained as open space in perpetuity. The King County Council, by Ordinance 18978, has approved a new Interlocal Cooperation Agreement template for future projects in order to add terms for the use of bond proceeds for certain projects, achieve consistency between the agreement and the King County Code, and make other technical changes. Pursuant to chapter 39.34 RCW, the parties agree to the following: Article II. Definitions 1. Open Space The term "open space" or "open space land" means: (a) any land area so designated by an official comprehensive land use plan adopted by any city or county and zoned accordingly; or (b) any land area, the preservation of which in its present use would (i) conserve and enhance natural or scenic resources, or (ii) protect streams or 2 176 water supply, or (iii) promote conservation of soils, wetlands, beaches or tidal marshes, or (iv) enhance the value to the public of abutting or neighboring parks, forests, wildlife reserves, natural reservations or sanctuaries or other open space, or (v) enhance recreational activities, or (vi) preserve historic sites, or (vii) preserve visual quality along highway, road, and street corridors or scenic vistas, or (viii) retain in its natural state tracts of land of not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative body granting the open space classification, or (c) any land meeting the definition of farms and agricultural conservation under subsection (8) of RCW 84.34.020. As a condition of granting open space classification, the legislative body may not require public access on land classified under (b) (iii) of this subsection for the purpose of promoting conservation of wetlands. 2. Project The term "Project" means the specific projects described in Exhibit A or added by follow-on amendments to disburse proceeds entered pursuant to Section 8.2 of this Agreement. 3. Conservation Futures The term "Conservation Futures" means developmental rights which may be acquired by purchase, gift, grant, bequest, devise, lease or otherwise, except by eminent domain, and may consist of fee simple or any lesser interest, development right, easement, covenant, or other contractual right necessary to protect, preserve, maintain, improve restore, limit future use of, or otherwise conserve open space land, all in accordance with chapter 84.34 RCW and K.C.C. chapter 26.12. 3 177 Article III. Purpose of the Agreement The purpose of this Agreement is to create a cooperative arrangement between the City and the County relating to the Project and to define the terms and conditions governing both parties' obligations created by this agreement. Article IV. Term of Agreement This Agreement shall be continued in full force and effect and binding upon the parties hereto upon execution of the Agreement by both parties. The terms of the Agreement shall be indefinite. The Agreement will be terminated if the City is unable or unwilling: 1) to expend the proceeds provided through this Agreement; 2) to satisfy the matching requirements contained in this Agreement. If this Agreement is terminated as set forth herein, the City shall reimburse the County all unexpended proceeds provided by the County pursuant to this Agreement in the manner and amounts described below and payment of all amounts due pursuant to Section 8.1. Article V. Conditions of Agreement Section 5.1 -- Project Descriptions. Proceeds available pursuant to this Agreement may be used only for the Projects listed in Exhibit A, such substituted Projects as may be approved by the County as set forth below, or Projects added by follow-on amendments to disburse proceeds pursuant to Section 8.2 of this Agreement. All County funded Projects must meet open space criteria as described in chapter 84.34 RCW and K.C.C. chapter 26.12. Section 5.2 -- Use of Proceeds. Proceeds provided to the City pursuant to this Agreement as well as moneys provided by the City as match pursuant to this Agreement 4 178 may be used only to pay capital costs related to property acquisition. Those costs include appraisals, title searches, negotiations, administrative overhead, and the cost of actual acquisition or purchase options, and all other costs meeting the requirements of K.C.C. 26.12.010. The City shall have the property valued by an appraisal performed by an independent state -certified real estate appraiser with a current general real estate appraiser license, and reviewed by an independent state -certified general real estate appraiser. In requesting reimbursement of proceeds for the Project, the City shall demonstrate to the County compliance with this Section 5.2. Proceeds utilized pursuant to this Agreement may not be used to purchase land obtained through the exercise of eminent domain. Section 5.3 -- Completion/Substitution/Deletion of Projects. The City shall complete the Project described in Section 5.1 of this Agreement within a two year period from the effective date of the County ordinance appropriating funding for the Project. If the City does not meet this two year requirement, unless the City demonstrates to the Advisory Committee a compelling reason for continuance of CFT funding for the Project beyond the two-year limit or a reprogramming request is timely approved as provided for below, the County shall be released from any obligation to fund the Project, and the County in its sole discretion may reallocate such proceeds for other projects in other jurisdictions. The City may submit specific requests for project reprogramming to the County for its approval within the two year period. All projects proposed for reprogramming must meet open space criteria as described in chapter 84.34 RCW and K.C.C. chapter 26.12, be submitted for recommendation by the County's Advisory 5 179 Committee or its successor, and be approved by action of the King County Council. All reprogramming requests shall be submitted to the County's Department of Natural Resources and Parks, Open Space Acquisitions Unit, or its successor. Section 5.4 -- Eminent Domain. If any Project requires the exercise of eminent domain to acquire the property, all proceeds provided pursuant to this Agreement plus accrued interest on such proceeds shall be reprogrammed as provided in this Agreement or repaid to the County. Article VI. Responsibilities of the City Section 6.1 -- Matching Requirements. Except for acquisitions of property interests in opportunity areas, as defined by K.C.C. 26.12.003, any Project funded by Conservation Futures Levy proceeds shall be supported by the City in which the Project is located with a matching contribution, which is no less than the amount of Conservation Futures Levy proceeds allocated to the Project. This contribution may be in the form of cash, land match with a valuation verified by an appraisal by an independent state - certified real estate appraiser with a current general real estate appraiser license, or the cash value, excluding King County conservation futures contributions, of other open spaces acquired within the previous two years from the date of submittal of the application by the City. The appraisal, to be reviewed, shall have been performed within two years of the application deadline set for the annual allocation of conservation futures tax levy proceeds under which the Property received funding. Properties considered as land match or cash value of other open space acquisitions should be directly linked to the property under application. Any City match, other than cash, shall require County 6 180 approval. County approval and County acceptance of the City's match will be transmitted in writing to the City by the County's Designated Representative. Section 6.2 -- Reporting. All proceeds received pursuant to this Agreement and accrued interest therefrom will be accounted for separately from all other City moneys, accounts and moneys. Until the property described in the Project is acquired and all proceeds provided pursuant to this Agreement have been expended, the City shall provide the reports required by K.C.C. 26.12.035. Section 6.3 -- Disposition of Remaining Proceeds. If the City does not expend all proceeds obligated to be provided through this Agreement and no substitute project is requested or approved as to the excess proceeds, such proceeds, if held by the City, shall be refunded to the County. For purposes of this section, "proceeds" shall include all moneys obligated to be provided by the County plus interest accrued by the City on such moneys. Any proceeds in excess of those required to be provided by the County for the actual costs of the Project shall remain with the County for use in its sole discretion. Section 6.4 -- Maintenance in Perpetuity. Except as provided in this Section 6.4,the City, and any successor in interest, agree to maintain properties acquired with proceeds provided pursuant to this Agreement as open space in perpetuity and, as required by the County, to include in the real property records notice of this restriction. Projects carried out by the City in whole or in part with funds provided for under the terms of this Agreement shall not be transferred or conveyed except by Agreement with an agency or nonprofit organization as defined in K.C.C. 26.12.003, which shall provide that the land or interest in land shall be continued to be used for the purposes of K.C.C. 7 181 chapter 26.12, and in strict conformance with the uses authorized under chapter 84.34 RCW. The City shall not change the status or use of properties acquired with proceeds provided pursuant to this Agreement unless the City provides equivalent lands or cash in exchange for the land to be changed to a different use. The land shall be valued in its changed status or use, and not based upon its value as open space, and the replacement land or payment amount must be approved by the County. If requested by the County, at its own cost the City will provide the County an appraisal performed within the previous year by an independent state -certified real estate appraiser with a current general real estate appraiser license. The value established by the appraisal will not be binding on the County. If the County approves replacement land, the City shall complete the replacement acquisition within one year of approval. If the County approves cash reimbursement, the City shall pay the County within 90 days of approval. Section 6.5 — Tax Covenants. The City acknowledges that proceeds provided by the County for a Project may be proceeds of tax-exempt bonds (the "Bonds") subject to certain requirements of the Internal Revenue Code of 1986, as amended (the "Tax Code"), including any implementing regulations and any administrative or judicial interpretations. The City will comply with Tax Code requirements, including those set forth in Exhibit B, which is incorporated herein, applicable to Bond -financed Projects identified in Exhibit A, which is incorporated herein, as well as Bond -financed Projects identified in subsequent amendments to this Agreement. Article VII. Responsibilities of the County 8 182 Subject to the terms of this Agreement, the County will provide Conservation Futures Tax Levy proceeds in the amounts and for the Projects identified in Exhibit A as well as in those amounts and for those Projects identified in subsequent amendments to this Agreement. The City may request additional proceeds; however, the County has no obligation to provide proceeds to the City in excess of the amount shown in Exhibit A. The County assumes no obligation for future support of the Project described herein except as expressly set forth in this Agreement. Article VIII. Other Provisions Section 8.1 -- Hold Harmless and Indemnification. A. The County assumes no responsibility for the payment of any compensation, fees, wages, benefits or taxes to' or on behalf of the City, its employees, contractors or others by reason of this Agreement. The City shall protect, indemnify and save harmless the County, its officers, agents and employees from any and all claims, cost and whatsoever occurring or resulting from: 1) the City's failure to pay any compensation, fees, wages, benefits or taxes; and 2) the supplying to the City of work, services, materials or supplies by City employees or agents or other contractors or suppliers in connection with or in support of performance of this Agreement. B. The City further agrees that it is financially responsible for and will repay the County all indicated amounts following an audit exception, which occurs due to the negligent or intentional acts of this Agreement by the City, its officer, employees, agent or representatives arising out of the performance of the terms of this Agreement. 9 183 C. The City shall protect, indemnify and save harmless the County from any and all costs, claims, judgments, or awards of damages, arising out of or in any way resulting from the negligent acts or omissions of the City, its officers, employees or agents in the performance of its obligations under the terms of this Agreement. For the purposes of this Agreement only, the City agrees to waive the immunity granted it for industrial insurance claims pursuant to Title 51 RCW to the extent necessary to extend its obligations under this paragraph to any claim, demand, or cause of action brought by or on behalf of any employee, including judgments, awards and costs arising therefrom including attorney's fees. D. To the extent permitted by law, and except to the extent caused by the sole negligence of the County, the City agrees, at its expense, to pay, and to indemnify and hold the County, its officers, employees or agents harmless of, from and against, any and all claims, damages, demands, losses, liens, liabilities, penalties, fines, taxes, lawsuits and other proceedings and costs and expenses (including attorneys' fees) of every conceivable kind, character or nature whatsoever, arising directly or indirectly from or out of, or in any way connected with any examination or audit of any Bond issued to finance or refinance costs of any Bond -financed Project identified in Exhibit A as well as Bond -financed Projects identified in subsequent amendments to this Agreement by the Internal Revenue Service, or any determination by the Internal Revenue Service or a court of competent jurisdiction that the interest on any such Bond is or should be subject to federal income taxation; provided, however, that the City shall not be liable for any payment made by the County with respect to any settlement of any such examination or 10 184 audit, or of any other proceeding related thereto, entered into without the consent of the City. Section 8.2 -- Amendment. The parties reserve the right to amend or modify this Agreement. Amendments or modifications to disburse proceeds approved by the County Council must be by written instrument signed by the parties substantially in the form of Exhibit C. Other amendments also must be approved by the respective City and County Councils. Section 8.3 -- Contract Waiver. No waiver by either party of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition, nor shall a waiver of any breach be deemed to constitute a waiver of any subsequent breach whether of the same or different provision of this Agreement. No waiver shall be effective unless made in writing. Section 8.4-- Entirety. This Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated are excluded. This Agreement merges and supersedes all prior negotiations, representations and Agreements between the parties relating to the Project and constitutes the entire Agreement between the parties. The parties recognize that time is of the essence in the performance of the provisions of this Agreement. IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: 11 185 KING COUNTY Dow o nstantine Kin ounty Executive Date: /2- ` r i ` za i Acting under the authority of Ordinance 18978 Approved as to form: 4-1 Dan Satt'berg King County Prosecuting Attorney 12 CITY OF TUKWILA Allan Ekberg Mayor Date: 4 2 — 'l - al Approved as to form: City Attorney 186 EXHIBIT A 2019 & 2020 CONSERVATION FUTURES LEVY CITY OF TUKWILA ALLOCATIONS Jurisdiction Project Allocation Tukwila Duwamish River Habitat Corridor (2019 award) $335,000 Tukwila Duwamish River Habitat Corridor (2020 award) $335,000 Tukwila Equitable Access Initial Acquisition Work (2020 award) $25,000 TOTAL $695,000 Project Description: Project #1133810: Tukwila — Duwamish River Habitat Corridor (2019 award) Tukwila is awarded funding to acquire a 0.93-acre parcel 073300-0225 located next to the Green River Trail to provide riverfront public access and restoration opportunity along the Duwamish River. This site offers passive park opportunity, with trails and viewpoints, in a neighborhood with no other passive parks. The property contains 160 feet of tidally influenced shoreline within the Duwamish River transition zone. Project funding was authorized in King County Ordinance 18835. Is this a Bond -financed Project? No Project #1136984: Tukwila — Duwamish River Habitat Corridor (2020 award) The City of Tukwila received an award of $335,000 CFT in FY 2019 annual dollars for this proposal to acquire 0.93-acre (parcel 0733000225) on the Duwamish River. The city is returning this year to seek a match waiver and apply for the remaining $335,000 in funding necessary to complete the project. This project was determined to be an opportunity area project eligible for a match waiver (see Section 6.1 of the ILA), so the local funding match requirement was waived for both the 2019 and the 2020 awards. Project funding was authorized in King County Ordinance 18987. Is this a Bond -financed Project? Yes 13 187 Project # 1136851: Tukwila — Equitable Access Initial Acquisition Work (2020 award) This project is for initial acquisition work to help identify a new open space acquisition to serve open space equity needs in Tukwila. The project proposes to use the requested funding for title, appraisal, and start-up work on mapped parcels in the city that meet all three defined criteria for a match waiver. This project is not property -specific. City cash match is required for this project. Project funding was authorized in King County Ordinance 19021. Is this a Bond -financed Project? No 188 14 EXHIBIT B Tax Covenants The City acknowledges that proceeds provided by the County for the Project may be proceeds of Bonds subject to certain requirements of the Tax Code. The City will take all actions with respect to the Project, and proceeds received for the Project, necessary to assure the exclusion of interest on the Bonds from the gross income of the owners of the Bonds, including but not limited to the following: (a) Expenditure of Proceeds. The City will expend proceeds of the Bonds received from the County for capital expenditures for federal income tax purposes within the meaning of Section 1.150-1(b) of the Tax Code. Bond proceeds may be expended to pay, or reimburse the City for, Project capital expenditures or to repay interim indebtedness incurred for capital expenditures of the Project. (b) Notice. The City will provide notice of action taken or planned to issue any tax-exempt indebtedness, including bonds, bank loans, or other tax-exempt indebtedness, to finance Project costs. (c) Treatment as Grant. (1) The City is a governmental entity possessing substantial taxing, eminent domain and police powers and constituting a political subdivision of the State. (2) The City is not acting as an agent of the County. (3) The grant of proceeds for the Project does not impose any obligation or condition to directly or indirectly repay any amount to the County (excluding obligations or conditions intended solely to assure expenditure of the transferred moneys in accordance with the governmental purpose of the transfer). (4) The grant is required to be used for open space as required under Article II but does not impose any conditions relating to the use of the Project or other property of the City by the County or any of its agencies or authorities. (5) This agreement is a grant agreement. (d) Limitations on Disposition of Project. The City will not sell or otherwise dispose of any components of the Project without prior approval by the County and compliance with timeframes for completion of land replacement or cash reimbursement as provided in Section 6.4. (e) Record Retention. The City will retain its records of all accounting and monitoring it carries out with respect to the Bond proceeds received and with respect to the 15 189 Project for at least three years after the Bonds mature or are redeemed as provided in the amendment granting such Bond proceeds to the City. (f) Cooperation. The City will provide tax certificates when and as requested by the County or County's bond counsel in order to establish or maintain the tax-exempt status of the Bonds. The City will cooperate in any audit of the Bonds by the Internal Revenue Service, including disclosure of any record, contracts and other materials relating to the Bond proceeds received by the City and the Project. 16 190 EXHIBIT C AMENDMENT TO THE CONSERVATION FUTURES INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF FOR OPEN SPACE ACQUISITION PROJECTS Preamble The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County and certain cities. This amendment is entered into to provide for the allocation of additional proceeds made available for open space acquisition. THIS AMENDMENT is entered into between the CITY OF and KING COUNTY, and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement entered into between the parties on the day of (Month), (Year), as previously amended. The parties agree to the following amendment: The Interlocal Cooperation Agreement is hereby amended by adding Exhibit 1, attached hereto. In all other respects, the terms, conditions, duties and obligations of both parties shall remain the same as agreed to in the Interlocal Cooperation Agreement as previously amended. Once fully executed, this Amendment shall be incorporated into the existing Interlocal Cooperation Agreement as if fully set forth, and shall become Amendment IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: KING COUNTY CITY OF Dow Constantine King County Executive Date: Approved as to form: Mayor Date: Approved as to form: 17 191 Dan Satterberg King County Prosecuting Attorney City Attorney 18 192 EXHIBIT 1 [YEAR] CONSERVATION FUTURES LEVY PROCEEDS CITY OF ALLOCATION Jurisdiction Project Name (Project Number) Allocation [City Name] [Project Name] ([Project Number] ) $ TOTAL $ Project Description: Project #[Project Number] [City Name] — [Project Name] [Project Description used in legislation approving proceeds] Is this a Bond -financed Project? 19 193 194 l4 King County Water and Land Resources Division Department of Natural Resources and Parks King Street Center 201 South Jackson Street, Suite 5600 Seattle, WA 98104-3855 206-477-4800 Fax 206-296-0192 TTY Relay: 711 December 5, 2023 Josh Hopkins City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Dear Josh: The King County Council has approved the following award of Conservation Futures funding. Award Type Project Name Award Amount Required Match FY 2024 Nelsen Side Channel Acquisition $150,000 25% Match The email accompanying this letter provides details about next steps on our Interlocal Cooperation Agreement associated with this project. The project should be completed within two years of King County Council's approval of funds. Please contact me at (206) 477-4578 or Ingrid.Lundin@kingcounty.gov if you have any questions about this award. Sincerely, L--,A2 l c2______ Ingrid Lundin Conservation Futures Program Coordinator 195 196 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes February 26, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Brandon Miles, Adib Altallal, Sherry Edquid, Mike Perfetti, Bryan Still, Griffin Lerner Chair Papyan called the meeting to order. I. BUSINESS AGENDA A. Brixx Development Contract Turnovers and Statutory Warranty Deed Staff is seeking approval to accept turnover of sidewalks and storm drainage improvements and dedication of right-of-way from Tukwila SSP, LLC for the Brixx Storage Facility. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. B. Grant Acceptance: Nelsen Side Channel and Park Acquisition Project Staff is seeking approval of two amendments to the Conservation Futures Interlocal *Cooperation Agreement with King County to capture policy -related changes and provide grant funding for the Nelsen Side Channel and Duwamish Hill Preserve projects. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. C. Grant Acceptance: Nelsen Habitat Side Channel and "Green the Green" Phase 4 Staff is seeking approval to accept a King County Cooperative Watershed Management 2023 grant award including $200,000 for the Nelsen Salmon Habitat Side Channel project and $40,000 for the "Green the Green" project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. D. Grant Acceptance: Southcenter Boulevard & 65th Avenue South Signal Staff is seeking approval to accept a Transportation Improvement Board Urban Arterial Program grant award for $782,090 for construction of signal. Item for follow-up: Provide a map of the Transportation Impact Fee zones Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. 197 198 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/04/24 JR ITEM INFORMATION ITEM No. 6.D. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 03/04/24 AGENDA ITEM TITLE Nelsen King Salmon Habitat Side Channel and "Green the Green" Phase 4 County Cooperative Watershed Management Grant Agreement CATEGORY ❑ Discussion Mtg Date Motion Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date H Other Mtg Date 0 Mtg 03/04/24 SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire ❑1'S ❑P&R Police PIF Court SPONSOR'S In March of 2023, the City applied to the CWM Grant Program requesting money for two SUMMARY City habitat restoration projects. On October 31st, 2023, the City was notified that we received the full grant award for $240,000 for the the Nelsen Salmon Habitat Side Channel and Tukwila's "Green the Green" Shoreline Revegetation Phase 4. Council is being asked to accept a Cooperative Watershed Management program grant award for the Nelsen and "Green the Green" projects in the amount of $240,000. REVIEWED BY A Trans&Infrastructurc ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 02/26/24 COMMITTEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $240,000.00 $0.00 $0.00 Fund Source: GRANT AWARD Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 03/04/24 Informational Memorandum dated 02/23/24 2023-2028 CIP Pg. 80 and Pg. 83 2023 CWM Grant Agreement Nelsen Parcel Map Green the Green Phase 4 Site Locations Minutes from Transportation and Infrastructure Committee meeting of 02/26/24 199 200 City of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Catrien de Boer, Grant Analyst CC: Mayor Thomas McLeod DATE: February 23, 2024 SUBJECT: Nelsen Salmon Habitat Side Channel and "Green the Green" Phase 4 Project No. 91641203 and Project No. 91641202 King County Cooperative Watershed Management Grant Agreement ISSUE Accept a King County Cooperative Watershed Management (CWM) 2023 grant award for $240,000. The first $200,000 of the award is for the Nelsen Salmon Habitat Side Channel and $40,000 is for Tukwila's "Green the Green" Shoreline Revegetation Phase 4. BACKGROUND In March 2023, the City applied to the CWM Grant Program requesting money for two City habitat restoration projects. The money allocated to the Nelsen project will be used to offset the costs for survey, site analysis, stakeholder coordination, design, and permitting of the site. When complete, this project will create about one acre of rare off -channel reading habitat and restore another acre of riparian forest. The money allocated to the "Green the Green" Shoreline Revegetation Phase 4 will be used to fund two years of maintenance for two in -progress restoration sites along the Green River. The restoration sites are considered critical need areas in the County's Riparian Aspects Map, requiring maintenance. DISCUSSION The City of Tukwila was notified on October 31st, 2023, that we received the full grant award for $240,000 for these projects. The grant contract has been approved by the City Attorney and outlines the scope of work and budget for each project. By approving the award, staff can proceed with acquiring the Mayor's signature and execute this contract. FINANCIAL IMPACT The City has been awarded $240,000 from the CWM program. No local match is required. Nelsen Salmon Habitat Side Channel $200,000 "Green the Green" Shoreline Revegetation Phase 4 $40,000 Total Grant Award $240,000 RECOMMENDATION Council is being asked to accept a Cooperative Watershed Management program grant award for the Nelsen and "Green the Green" projects in the amount of $240,000 and consider this item on the Consent Agenda at the March 4, 2024 Regular Council Meeting. Attachment: 2023-2028 CIP Pg. 80 and Pg. 83 2023 CWM Grant Agreement Nelsen Parcel Map Green the Green Phase 4 Site Locations 201 202 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Green the Green Program Project No. 91641202 This program supports revegetation efforts along watercourses within the City with main goal of providing habitat DESCRIPTION: and reducing water temperatures. Funding may be utilized for costs related to planting or maintenance and include City and partner projects that contribute to the goals. JUSTIFICATION: WRIA 9 has identified warm water temperatures as an impediment to salmon recovery, and has also started a funding program called, "ReGreen the Green" which aims to support revegetation projects along the river. Pilot project at NC Machinery & Southcenter Plaza completed and in ongoing maintenance. Funds maintenance STATUS: of recently completed surface water CIP projects meeting program goals. Other opportunities are being identified in a collaborative interdepartmental effort. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Grant funding ongoing. Funding to date has come from WRIA9, King Co., and the Rose Foundation. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 35 20 5 20 5 20 5 30 140 Land (R/W) 5 5 3 5 18 Monitoring & Maint. 10 8 160 50 80 30 60 60 45 503 Const. Mgmt. 9 25 0 25 20 20 99 Construction 181 100 100 100 100 581 TOTAL EXPENSES 235 8 185 180 105 160 80 188 200 1,341 FUND SOURCES Awarded Grants KC 172 8 29 209 Proposed Grants 40 50 50 50 50 50 50 340 Rose Foundation 25 25 Mitigation Expected 0 Utility Revenue 38 0 116 130 55 110 30 138 150 767 TOTAL SOURCES 235 8 185 180 105 160 80 188 200 1,341 . S'2. `' ) co Project Location , m 128 SO ER N , ■ trFes`► 9 14s S]198t S y a7= ` �G>Wi1�s +4c.� I s y ' 16p st 31 e si '3::7 0 l .,.0 3'B0 St lir 7ukwAa Pkwy GIS yy ��. _ 2023 - 2028 Capital Improvement Program 80 203 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Nelsen Salmon Habitat Side Channel Project No. 91641203 DESCRIPTION: Create an off -channel salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. JUSTIFICATION: WRIA 9 has identified this project a proposed action in the Salmon Habitat Plan. The project area is primarily within State lands, but the intent is to transfer to City. The project may take place STATUS: under an aquatic lease (DNR), depending on timing. Grant application for design funding submitted to Floodplains in 2020 with a low probability of success. MAINT. IMPACT: Expected to increase maintenance COMMENT: Property acquisition to the north could create the opportunity for a side channel and additional flood storage, or potentially combine this with Gilliam Creek Fish Barrier project depending on funding source feedback. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 50 300 300 650 Land (R/W) 5 300 305 Monitoring 0 Const. Mgmt. 385 385 Construction 1,440 1,440 TOTAL EXPENSES 0 55 600 300 1,825 0 0 0 0 2,780 FUND SOURCES Awarded Grant 50 150 150 350 Proposed Grant 300 100 1,232 1,632 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 5 150 50 593 0 0 0 0 798 TOTAL SOURCES 0 55 600 300 1,825 0 0 0 0 2,780 u i .12. ='avr Project Location Nam �i le •III`v1 w T 1 r. leggli ..0 :I ,F' ::_ m i NENE MP 159 ar NI b0`jlSA e etaosr 1I1 223 - 2028 Capital Improvement Program ® G6II�aaaM b++nm'Mmn+^ 83 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 Award Number: 4.9.23.008 4.9.23.013 AGREEMENT FOR AWARD OF COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS BETWEEN THE CITY OF TUKWILA AND KING COUNTY This Agreement is made between King County, a municipal corporation, and the City of Tukwila ("Recipient") (collectively referred to as the "parties" and in the singular "party"), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to December 31, 2025. Primary Contact for King County: Kim Harper, Grant Administrator, 206-477-6079, Kim.harper@kingcounty.gov. Primary Contact for Recipient: Joshua Hopkins, Surface Water Project Manager, 206-431-2456, Joshua.hopkins@tukwilawa.gov. 1.1 SECTION 1. RECITALS Whereas, the King County Flood Control District ("District") is a quasi -municipal corporation of the State of Washington, authorized to provide funding for cooperative watershed management arrangements and actions for purposes of water quality, water resource, and habitat protection and management; 1.2 Whereas, King County is the service provider to the District under the terms of an interlocal agreement ("ILA") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; 1.3 Whereas, in accordance with Resolution FCD2012-07.2 and in its capacity as service provider to the District, King County has established a grant award program, called the Cooperative Watershed Management Award Program, to fund water quality, water resources and habitat restoration and management projects and activities; 1.4 Whereas, the Board of Supervisors of the District (the "Board"), the District's governing body, passed Resolution FCD 2022-13 on November 8,2022, authorizing the King County executive or his designee to develop and administer a grant award program of up to S 10,737,696 in 2023 for water quality, water resources and habitat restoration and management projects and activities in King County, provided that the project list is approved by the Board; 1.5 Whereas, on September 12, 2023, the Board passed Resolution FCD 2023-07, which approved the projects described in Attachment A to that Resolution; 1.6 Whereas, the Recipient submitted applications to its respective WRIA forum or committee for the projects, as described in Exhibit A attached hereto and incorporated Page 1 of 9 205 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 Award Number: 4.9.23.008 4.9.23.013 herein by this reference, and that body has recommended the projects for funding under the Cooperative Watershed Management Grant Program in accordance with King County's Cooperative Watershed Management Grant Program Policies and Procedures, a copy of which has been furnished by King County to the Recipient and which are incorporated herein by this reference ("Grant Policies and Procedures"); 1.7 Whereas, the Board approved funding of Recipient's applications for the projects ("Projects"), as described in Attachment A to Resolution FCD 2023-07 in the amount of $240,000 ("Award"); 1.8 Whereas, King County has received Scopes of Work and Budgets for the Projects from the Recipient and has determined that the Scopes of Work, attached hereto and incorporated herein as Exhibits B-1 through B-2 ("Scopes of Work"), and the Budgets, attached hereto and incorporated herein as Exhibit C ("Budgets"), are consistent with the Grant Policies and Procedures; and 1.9 Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with Resolution FCD 2023-07 and the Grant Policies and Procedures, and under which the Recipient will implement the Project. SECTION 2. AGREEMENT 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2. King County agrees to pay the Award amount to the Recipient in the total amount of $240,000 from District funds. The Award shall be used by the Recipient solely for the performance of the Projects, as described in Exhibit A to this Agreement. King County shall pay the Recipient in accordance with the terms of the Grant Policies and Procedures. 2.3. The Recipient represents and warrants that it will only use the Award for the Scopes of Work of this Agreement and in accordance with the Project Budgets. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scopes of Work. Further, the Recipient agrees that King County may retain any portion of the Award that is not expended or remains after completion of the Scopes of Work and issuance of the Final Report, as further described below. 2.4. Activities carried out for these Projects and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Recipient as being within the scopes of numbers 2) and 3) below, and have been approved by King County as being within such scopes; 2) the activities are specified in the Scopes of Work of this Agreement; 3) the expenses are incurred in carrying out the Scopes of Work and are authorized by the Award as identified in the Budget of this Page 2 of 9 206 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 Award Number: 4.9.23.008 4.9.23.013 Agreement; 4) such activities and expenses otherwise comply with all other terms of this Agreement; 5) such activities and expenses do not occur prior to the date the grants were approved by the District; and reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. 2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report form, or online equivalents to these forms upon the County's implementation of an online reporting database, for those documented and allowable expenses identified in the Budgets and according to the rules set forth in the Grant Policies and Procedures. Requests for payment must be made separately for each Project addressed in this agreement. Requests for payment shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. Progress Report forms and backup documentation of claimed expenses shall be submitted with all payment requests. A one-time advance may be allowed for each grant, in the discretion of King County, for expenses anticipated to be incurred in the three months following the date of submission of the advance Request for Payment only for work that is included in the Scopes of Work of this Agreement, and identified as such in the Request for Payment. The amount of the advance may not exceed 25% of the total budget amount for each grant. Documentation of payments made from advances shall be submitted to King County prior to any further requests for payment. 2.6. The Recipient shall be required to submit to King County a final report for each grant award which documents the Recipient's completion of the work in conformance with the terms of this Agreement within thirty (30) days after the completion of the work. The final report may be submitted on the Close-out Report form, or online equivalent to this form upon the County's implementation of an online reporting database. The final report shall include a summary of the Project's successes and shall address the watershed benefits accomplished by the work. 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles as further described in Section 2.8 below, and to meet the requirements of all applicable state and federal laws. 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. 2.9. King County or its representative, and the District or its representative, shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records Page 3 of 9 207 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 Award Number: 4.9.23.008 4.9.23.013 in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. 2.10. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors, or subcontractors is performed in a manner which protects and safeguards the environment and natural resources, and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.12. If Recipient is purchasing real property interests with Award funds, Recipient agrees to include restrictive language provided by the County in the instrument transferring the real property interest specifying that the real property interest shall be used in perpetuity for purposes consistent RCW 86.15.035. 2.13. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs, expenses (including reasonable attorney's fees), penalties, settlements and damages of whatsoever kind or nature arising out of, in connection with, or incident to any acts or omissions of the Recipient, its employees, agents, contractors, or subcontractors in performing its obligations under the terms of this Agreement, except to the extent of the County's or the District's sole negligence. The Recipient's obligations under this provision shall include, but not be limited to, the duty to promptly accept tender of defense and provide defense to the County and the District with legal counsel acceptable to the County and the District at Recipient's own expense. Recipient, by mutual negotiation, hereby waives, as respects the County and the District only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event it is necessary for the County or the District to incur attorney's fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from Recipient. The provisions of this section shall survive the expiration, abandonment, or termination of this Agreement. 2.14. The Recipient agrees to acknowledge the District as a source of funding, and the WRIA as a funding partner, for the Projects on all printed, online, and electronic documents; signage or press releases; audio-visual materials; or any other materials produced in association with the Project. Grant Recipient shall submit documentation of acknowledgement activities with their final reporting documents. Page 4 of 9 208 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 SECTION 3. GENERAL PROVISIONS Award Number: 4.9.23.008 4.9.23.013 3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. The Recipient shall not assign this Agreement to a third party. 3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3. No amendment to this Agreement shall be binding on any of the parties unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4. Unless otherwise specified in the Agreement, all notices or documentation required or provided pursuant to this Agreement shall be in electronic form and shall be deemed duly given when received at the addresses set forth below via electronic mail and transmittal is demonstrated by an electronic delivery receipt or similar confirmation. King County Recipient Kim Harper Joshua Hopkins Grant Administrator Surface Water Project Manager King County WLRD City of Tukwila kim.harper@kingcounty.gov Joshua.hopkins@tukwilawa.gov Either party hereto may, at any time, by giving ten (10) days written notice to the other party to designate any other address in substitution of the foregoing address to which such notice or communication shall be given. 3.5. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.6. The Projects shall be completed by no later than December 31, 2025. In the event that the Projects are not completed by this date, King County has the discretion, but not the obligation to terminate this Agreement and retain any unexpended Award funds. 3.7. The Agreement will be terminated if the Recipient is unable or unwilling to expend the Awards as specified in Section 2.2 and Exhibits B and C. In the event of termination Page 5 of 9 209 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 Award Number: 4.9.23.008 4.9.23.013 under this section, the County shall be released from any obligation to fund the Projects and Recipient shall forfeit all rights to the unexpended portion of the Award. 3.8. If the County determines that a breach of contract has occurred or does not approve of the Recipient's performance, it will give the Recipient written notification of unacceptable performance. Recipient will then take corrective action within a reasonable period of time, as may be defined by King County in its sole discretion in its written notification to Recipient. King County may withhold any payment owed Recipient until the County is satisfied that corrective action has been taken or completed. 3.9. Waiver of breach of any provision in this Agreement shall not be deemed to be a waiver of any subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. Waiver of any default shall not be deemed to be a waiver of any subsequent defaults. 3.10. KCC chapters 12.16, 12.17 and 12.18 are incorporated herein by reference and the requirements in these code sections shall specifically apply to this Agreement. In its performance under this Agreement the Recipient shall not discriminate against any person on the basis of race, color, age, gender, marital status, sexual orientation, gender identity or expression, religion, ancestry, national origin, disability or use of a service or assistive animal by an individual with a disability, unless based upon a bona fide occupational qualification, and the Recipient shall not violate any of the terms of chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or local law or regulation regarding nondiscrimination in employment. 3.11. None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. 3.12. This Agreement may be signed in multiple counterparts. 3.13. If any provision of this Agreement shall be wholly or partially invalid or unenforceable under applicable law, such provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of this Agreement, and the remaining provisions of this Agreement shall continue to be in effect. 3.14. This Agreement shall be governed by and construed according to the laws of the State of Washington. Actions pertaining to this Agreement will be brought in King County Superior Court, King County, Washington. 3.15. The amount of the Awards has been fully funded by the District. To the extent that funding of the Awards requires future appropriations by the District or the King County Council, King County's obligations are contingent upon the appropriation of sufficient funds by the District or the King County Council to complete the Scopes of Work. If no Page 6 of 9 210 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 Award Number: 4.9.23.008 4.9.23.013 such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. This document has been approved as to form by the King County Prosecuting Attorney's Office as of March 1, 2023. KING COUNTY: RECIPIENT: By By Name Name Title Title Date Date Page 7 of 9 211 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 EXHIBIT A: PROJECT DESCRIPTION Award Number: 4.9.23.008 4.9.23.013 WRIA Project Recipient Description Leverage Award 9 Nelsen Salmon Habitat Side Channel City of Tukwila Perform acquisition, survey, site analysis, stakeholder coordination, design and permitting. This will create about one acre of rare off -channel rearing habitat and restore another acre of riparian forest by setting back a levee and reconnecting the river with its historic channel as part of the watershed - wide effort to recover threatened Chinook salmon and to benefit other aquatic species. $800,000 $200,000 9 Tukwila's "Green the Gren „ Shoreline Revegetation Phase 4 Provide two years of maintenance for two in- progress restoration sites along the Green River in Tukwila. Together, the restoration sites are shown as a combination of "critical", "high" and "medium" need areas in the Riparian Aspects Map. $10,000 $40,000 TOTALS 810,000 $240,000 Project Locations: Project No. 1: River mile 12.5 —12.6 on the right bank of the Green River in Tukwila, WA. Project No. 2: Restoration sites along the Green River in Tukwila, WA. EXHIBIT B-1: SCOPE OF WORK FOR NELSEN SALMON HABITAT SIDE CHANNEL Activity Title Activity Description Deliverables Estimated Percent of Grant Budget Month/Year Task will be Completed Task 1: Project Administration (Required) City staff will submit reimbursement request forms, backup documentation for billing, and progress reports at least every 6 months. Submit a Fiscal Closeout form and a Closeout Report form with the final reimbursement request. Billing reimbursements, progress reports, and final closeout documentation. 1% December 2025 Task 2: Acquisition Acquisition of the Nelsen Family Trust parcel Deed 49.5% December 2024 Task 3: Basis of Design and Design Alternatives Develop basis of Design: physical and biological surveying; Geotech; hydraulic and hydrologic modeling; Cultural Resources; and site analysis. Develop design alternatives. Survey, geotechnical, cultural, and hydrologic/hydraulic reports, and design alternatives. 49.5% June 2024 Page 8 of 9 212 Project Name: Project #1: Nelsen Salmon Habitat Side Channel Project #2: Tukwila's "Green the Green" Shoreline Revegetation Phase 4 EXHIBIT B-2: SCOPE OF WORK Award Number: 4.9.23.008 4.9.23.013 Activity Title Activity Description Deliverables Estimated Percent of Grant Budget Month/Year Task will be Completed Task 1: Project Administration (Required) Submit reimbursement request forms, backup documentation for billing, and progress reports at least every 6 months. Submit a Fiscal Closeout form and a Closeout Report form with the final reimbursement request. 2% December 2025 Task 2: Project Management Coordination between City, Contractor and landowners, including reporting. 3% December 2025 Task 3: Invasive Weed Control Mechanical and chemical control of plants for two years 50% October 2025 Task 4: Plant Maintenance Watering plants for 2 years; soil amendments, mulch. Closeout Report with photos of planted areas 20% October 2025 Task 5: Adaptive Management Adaptive Management planting 15% December 2025 Task 6: Outreach Reach out to property owners seeking collaborative restoration partnerships. 10% December 2025 EXHIBIT C: BUDGET Budget Item Grant Award Amount Nelsen Salmon Habitat Side Channel Tukwila's "Green the Green" Shoreline Revegetation Phase 4 Totals Staffing $1,688 $1,793 $3,481 Project Supplies $6,852 $6,852 Commercial Services & Crew Time $99,350 $31,355 $130,705 Real Estate -Related Costs $98,962 $98,962 Total $200,000 $40,000 $240,000 Page 9 of 9 213 214 Map - Parcel Map and Site Photos FedEx Office Prin • a>r Nelson Family Trust ••••• J:. . r"" �'� •• City at'1'uksvila •Parcel •� rarcel Gilliam Creek .• 11, . Fish Passage • ; Project • •.S CC' i • Site Photo . ' s' ..&'C':•• .. uI • YcG • • • • • • L., „.„&4,' • • • v, Site Photo 4 4' •• #2 • •.. .. • •• • • • WoodSprmg i. '• Suttes j_ Nelson • • History •� y�' I .5. .frost L n " • � Publia Acce• ,4 J v • r Ramada Hotel- . Nelsen Family Trust Parcel WADNR City of Tukwila & King County 15E TH-ST . y - Lsisip .. Easy Rider Canoe & Kayak d3qyvie. Limousi Servis West Valley ^: Dental• +�q I Parcels Buildings Street 1:4,514 0 0.03 0.05 0.1 mi I I I I 1 1 r II 0 0.04 0.08 0.16 km City of Tukwila, King County, City of Renton, County of King, Bureau of Land City of Tukwila Des Moines Creek Park 0 Southgate Park Crestview Pari McMicken Heights I�1 Park Ln7 0 SEATAC S 188th St Angle Lake Park S 200th St Bow Lrb ake Angle Lake Priority Segment Incorporated Areas Lower Green River Basin WRIA 9 Boundary Park 4- 1/2 1 Mile Park Jy'seph Foster °morial Park JSH site Crystal Springs Park Bow Lake Parkl f Valley Ridge Park LJ L S 200th St Valley Floor Community Park Fort Dent Park Tukwila Park // Ikawa III Park Bicentennial Park TUKWILA riscoe Park Qa S 196th St y'T �Jy Van Dorens Landing Park Green River Natural Resource; Russell Road �Riverbend Park , Golf Course Black River Fores Waterworks Gardens Earlington Park 11 SW GraM\Nal cC cv BurnettLinear Park RENTON Panther Creek ,Harnish site S 180th SW 43rd St Springbrook Greenbelt KENT S 212th St Li F' Kent Memorial Park W Smith St Burlington Green Phillip Arnold Park Talbot Hill Reservoir Park Thomas Teesdale Park J SE 208th St I King County Department of Natural Resources and Parks Water and Land Resources Division The information included on this map has been compiled from a variety of sources and is subject to change without notice. King County makes no representations or warranties, express or implied, as to accuracy, completeness, timeliness, or tights to the use of such information. King County shall not be liable for any general, special, indirect, incidental, or consequential damages Including, but not limited to, lost revenues or lost profits resulting from the use or misuse of the information contained on this map. My sale of this map or information on this map is prohibited except by written permission of King County. Data Sources: King County Datasets, \\dnrpl\projects\WLRD\15122\MapDocs\LwrGreenNorth_ToGraphics.mxd Fife Name: 1606_6797a_wria9_reveg_LGRnorth.ai Prepared by: KCIT eGov WRIA 9 Riparian Revegetation Priority Areas Lower Green River - North Re -Green the Green: WRIA 9 Revegetation Strategy and Plan 216 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes February 26, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Brandon Miles, Adib Altallal, Sherry Edquid, Mike Perfetti, Bryan Still, Griffin Lerner Chair Papyan called the meeting to order. I. BUSINESS AGENDA A. Brixx Development Contract Turnovers and Statutory Warranty Deed Staff is seeking approval to accept turnover of sidewalks and storm drainage improvements and dedication of right-of-way from Tukwila SSP, LLC for the Brixx Storage Facility. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. B. Grant Acceptance: Nelsen Side Channel and Park Acquisition Project Staff is seeking approval of two amendments to the Conservation Futures Interlocal Cooperation Agreement with King County to capture policy -related changes and provide grant funding for the Nelsen Side Channel and Duwamish Hill Preserve projects. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. C. Grant Acceptance: Nelsen Habitat Side Channel and "Green the Green" Phase 4 Staff is seeking approval to accept a King County Cooperative Watershed Management 2023 *grant award including $200,000 for the Nelsen Salmon Habitat Side Channel project and $40,000 for the "Green the Green" project. Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. D. Grant Acceptance: Southcenter Boulevard & 65th Avenue South Signal Staff is seeking approval to accept a Transportation Improvement Board Urban Arterial Program grant award for $782,090 for construction of signal. Item for follow-up: Provide a map of the Transportation Impact Fee zones Committee Recommendation Unanimous approval. Forward to March 4, 2024 Regular Consent Agenda. 217 218 TO: City of Tukwila Thomas McLeod, Mayor Mayor's Office - Marty Wine, Interim City Administrator The city of opportunity, the community of choice Mayor McLeod Councilmembers FROM: Marty Wine, Interim City Administrator DATE: February 27, 2024 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff, and the community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Lunar New Years Events: On February 10 Mayor McLeod participated in Lunar New Years events at the Vietnamese Martyrs Church and Westfield Southcenter. • Sound Cities Association Mayors Meetings: Mayor McLeod participated in Sound Cities Association Mayors meeting on February 13 and February 20. • Meeting with Cascade Water Alliance: On February 14 Mayor McLeod and Councilmember Martinez met with Cascade Water Alliance to learn more about Tukwila's role in the organization. • Meeting with Sound Transit: Mayor McLeod and Interim Deputy City Administrator met with Sound Transit on February 14. • King County City Managers/City Administrators Meeting: On February 14 Interim City Administrator Wine participated in a King County City Managers/City Administrators meeting where the group received a legislative update from Association of Washington Cities, had a panel presentation regarding NPDES Permit Requirements, and received updates from Sound Cities Association and the International/Washington State City/County Management Association. Parks & Recreation Director Pete Mayer gave an update to the group on the Asylum Seekers. • PSERN Press Conference: Mayor McLeod and Chief Dreyer attended a press conference with King County Executive Dow Constantine on February 15 in recognition of the successful completion of the Puget Sound Emergency Radio Network. • Senator Hasegawa Town Hall: On February 17 Mayor McLeod and Councilmembers Sharp, Martinez, Papyan, and Hedrick attended a Town Hall meeting held by Senator Hasegawa. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 219 City Administrator's Report February 27, 2024 Page 2 • Testimony Before Senate Human Services Committee: On February 19 Mayor McLeod testified before the State Senate Human Services Committee in support of HB 2368 regarding coordination of efforts related to immigrants and refugees arriving and settling in Washington State. • State Auditor's Exit Conference: On February 21, Councilmember Quinn and Interim City Administrator Wine joined Finance staff for the Exit Conference with the Washington State Auditor's Office (SAO) regarding the 2022 Financial/Accountability/Federal audit. The City received a clean audit opinion which is consistent with previous audits. • Association of Washington Cities Mayors Exchange: Mayor McLeod attended an Association of Washington Cities Mayors Exchange on February 22. At the end of the day, he was able to meet with Senator Hasegawa and Representatives Bergquist, Hackney and Gregerson. II. Community Events • Transportation Resources Event: Community Development staff partnered with the Congolese Integration Network (CIN), Hopelink Mobility Management and Public Health Seattle -King County to plan a transportation resources event at the CIN office in SeaTac on February 17. CIN clients received a presentation and an ORCA card or $20 added to their card. One focus of the event was on facilitating access to reduced fares such as ORCA LIFT. Interpretation was available in Lingala, French and Portuguese. • Tukwila Job Fair: The City held a Job Fair at the Tukwila Community Center on February 21. Several departments participated to provide information and resources to attendees. Ill. Staff Updates Public Safety • Spring 2024 Community Police Academy: Registration is open for the Spring 2024 Community Police Academy. The Academy is an opportunity for those who live or work in Tukwila to get an in-depth look at police operations. The program is designed to educate the community on the role of the police department while building and strengthening relationships. This is a free eight -week program. Classes will be held in the Justice Center's Emergency Operations Center (EOC) from 6 pm to 8:30 pm on Tuesdays beginning March 5. Project Updates • 2023 Annual Overlay Program: Estimated Completion: 2024 The remaining work for the project consists of installing the RRFB's at the Allentown raised crosswalk. The delivery date for the poles for RRFB equipment is undetermined at this point. • 2024 Annual Overlay Program: Estimated Completion: Aug 2024 Expect to have 90% specs in mid -March. The project will be advertised for construction. Specific site areas forthcoming. • Green Tukwila Receives Grant Award: Green Tukwila Partnership received a $125,000 Department of Natural Resources Grant that will support Vegetation Assessments of natural areas at four parks and start $85,000 professional crew work at Southgate Park. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 220 City Administrator's Report February 27, 2024 Page 3 • Partner in Employment Work in Tukwila Park: Partner in Employment (PIE) will be working in the natural area at the top of Tukwila Park with their Youth Green Jobs Training program over the next month. The focus is planting and mulching young trees and native understory plants while removing common ivy to create space for a secondary forest. • Dirt Corps and Forterra Work at Crystal Springs Park: Dirt Corps planted more than 75 young native trees at Crystal Springs Park with their Green Jobs Training Program and Forterra had a successful volunteer event at Crystal Springs Park where volunteers planted over 40 understory plants in the upper level of the park on Presidents Day. • Work at 57th Street Mini Park: DirtCorps and local artist Sarah Kavage have removed most of the blackberry at the 57th Street Mini Park along the shoreline and have started a community weaving project. Sarah is building a living sculpture from native willow to create a barrier between the river and the park. She has open volunteer hours from 12 p.m. to 4 p.m. on Sundays, Mondays, and Tuesdays in February. Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for February 28, 2024. VACANT: Student Representative. • Civil Service Commission: The next meeting is scheduled for March 21, 2024. 1 Resident position term expires March 31, 2024. One application received. No vacancies. • COPCAB: The next meeting is scheduled for March 14, 2024. 1 Resident position term expires March 31, 2024. One application received. 1 Business Representative position term expires March 31, 2024. VACANT: 1 Business Representative position, 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for March 6, 2024. 2 Education position terms expire March 31, 2024. 1 Community position term expires March 31, 2024. One application received. 1 City Employee position term expires March 31, 2024. VACANT: 1 Education/Community Representative. • Human Services Advisory Board: The next meeting is scheduled for March 21, 2024. 1 Resident position term expires March 31, 2024. One application received. 1 Business position term expires March 31, 2024. VACANT: 1 Resident position and 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for March 5, 2024. 3 Resident position terms expire March 31, 2024. VACANT: • Lodging Tax Advisory Committee: The next meeting is scheduled for March 1, 2024. All positions are 1-year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 221 City Administrator's Report February 27, 2024 Page 4 • Park Commission: The next meeting is scheduled for March 13, 2024. 2 Community position terms expire March 31, 2024. VACANT: 1 Community Member. Two applications received. • Planning Commission: The next meeting is scheduled for March 28, 2024. 1 Business position term expires March 31, 2024. 3 Resident position terms expire March 31, 2024. Eight applications received. No vacancies. Iv. Responses to Council/Community Inquiries Date of Inquiry Inquiry Response 2/5/2024 A resident asked about how the city engages with regional transportation projects to ensure the city is represented and specifically mentioned Sound Transit, WSDOT, Link Light Rail. Public Works and Community Development staff answered questions that night and sent a follow up email inviting the resident to attend the Planning Commission Transportation Element meeting February 22 and offering to meet again with the commenter. 2/5/2024 Comments/concerns about Recology trucks making a mess on street and in people's yards; also mentioned customer service difficult to reach. Public Works staff made a site visit, passed along comments to Recology and reached out to the commenter. 2/5/2024 A commenter expressed concerns about road safety on 160th Street between 34th Ave and 158th Street; they also mentioned an interest in composting. Public Works staff corresponded with the commenter via email regarding the composting options in the City. 2/5/2024 Councilmember Sharp asked how the City is communicating its efforts regarding the asylee crisis. The City is working with Communications Consultant, Brad Harwood, on communications specific to this issue, including maintenance of a dedicated page on the city website, that went live on February 26. 2/12/2024 Concerns about Recology services were shared under public comment. City staff and Recology representatives followed up and collected contact information during the meeting. Recology is doing site visits of 152nd and condos. 2/12/2024 Councilmember Papyan requested that Recology customer service data be shared with the Council. Public Works has requested the information from Recology and will share it with Council once it has been received. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 222 City of Tukwila - Public Works Fleet & Facilities TOTAL PROJECT MONTHLY Budget Report (REVISED Budget; D-20 Plan Adopted by Council) Life to Date Costs as of February 26, 2024 (reconciled w/acctg thru March 7, 2023 GL) COUNCIL REPORTING SUMMARY - I PUBLIC WORKS Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain A Committed Remaining Budget A/E Services (Design & CA) $ 670,768 $ 70,625 $ 741,393 $ 741,393 $ 736,052 $ 5,341 $ - Permits/Fees $ 130,000 $ 51,886 $ 181,886 $ 181,886 $ 181,886 $ - $ (0) Construction $ 6,715,000 $ 1,090,142 $ 7,805,142 $ 7,805,141 $ 7,805,141 $ (0) $ 0 Construction (Tax) $ 662,618 $ 124,500 $ 787,118 $ 755,602 $ 755,602 $ 0 $ 31,516 Construction Related Costs $ 378,186 $ 81,261 $ 459,447 $ 404,413 $ 393,516 $ 10,897 $ 55,034 PM Services (incl Other Professional Svcs) $ 350,000 $ 188,442 $ 538,442 $ 538,442 $ 538,430 $ 11 $ 0 Contingency (incl Construction & Project) $ 843,437 $ (606,856) $ 236,581 $ - $ - $ - $ 236,581 SUBTOTAL -CURRENT MANAGED PROJECT $ 9,750,008 $ 1,000,000 $ 10,750,008 $ 10,426,877 $ 10,410,627 $ 16,250 $ 323,131 Previously Managed Svcs (Land,A/E,Bond,Demo) $ 25,949,992 $ - $ 25,949,992 $ 25,936,198 $ 25,936,198 $ - $ 13,794 TOTAL -COMBINED PROJECT $ 35,700,000 $ 1,000,000 $ 36,700,000 $ 36,363,075 $ 36,346,825 $ 16,250 $ 336,925 224 UPCOMING MEETINGS AND EVENTS MARCH 2024 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. MAR4 MON MAR 5 TUE MAR6 WED MAR7 THU MAR 8 FRI MAR 9 SAT ➢ Work Session 5:30 PM City Hall Council Chambers Hybrid Meeting ➢City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting ➢ Library Advisory Board 6:00 PM Hybrid Meeting Give Blood = Save 3 Lives DONATE BLOOD AND ENTER TO WIN A SCHWINN ADULT ELECTRIC BIKE! It takes 1,000 donors a day to sustain a blood supply for patients in our community. Click here to schedule an appointment. Or call 1-800-398-7888. ©King County Library System FREE EMPLOYMENT SERVICES AND SKILLS TRAINING PROGRAMS Reasonable accommodation for people with disabilities is available by request. Email access@kcls.org at least 7 days before the event. 1:00 PM - 3:00 PM Tukwila Library 14380 Tukwila Intl Blvd Click here for information. ➢ Equity and Social Justice Commission 5:30 PM Hybrid Meeting APPLY TO BE ON THE CITIZENS ADVISORY PLANNING COMMITTEE Help provide guidance and oversight to Puget Sound Fire as a citizen volunteer. For more information, email fire@pugetsoundfire.org or call 253-856-4300. FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. 1°' Annual Storypalooza Join Tukwila Parks and the King County Library System for our first annual event. Enjoy storytelling and other amazing activities, pick up a new book at our book exchange, and discover the joy of reading at this FREE event! Fun for all ages. 11:00 AM — 3:00 PM Sullivan Center Tukwila Village 14350 Tukwila Intl Blvd Click here for information. MAR 11 MON MAR 12 TUE Planning -and Community Development Cancelled ➢ Community Services and Safety 5:30 PM City Hall — Hazelnut Conference Room Hybrid Meeting ➢City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting ➢ Library Advisory Board 6:00 PM Hybrid Meeting GREEN ik TUKWILA PARTNERSHIP RESTORATION AT RIVERTON Help Tukwila stewards clear invasive plants. 11:30 AM —1:30 PM Click here for information. FREE EMERGENCY PREPAREDNESS COURSE FOR SENIORS Learn to be prepared for any natural disaster that you may face. 1:00 PM Tukwila Community Center Click here to register. MAR13 WED MAR 14 THU MAR 15 FRI >Park Commission 5:30 PM Hybrid Meeting >Special Planning Commission 6:30 PM Hybrid Meeting - Explore UK Seattle — Southside FREE SAVINGS PASS Sign up now and get the mobile pass delivered instantly. You will get savings at attractions, restaurants, retailers and more. Both one-time and repeating offers allow you to save all year long! Click here for information. ➢ Community Oriented Policing Citizens Advisory Board 6:30 PM Hybrid Meeting COMPREHENSIVE PLAN PUBLIC HEARING Planning Commission is soliciting public testimony on the Draft 2024-2044 Update to the City's Comprehensive Plan. 6:30 PM City Hall Council Chambers Hybrid Meeting United Way Y� FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. ENTRY-LEVEL FIREFIGHTER REGISTRATION IS OPEN WA Fire Careers will pull scores on Mar 29. Register now! Click here for information. MAR 16 SAT GREEN TUKWILA PARTNERSHIP RESTORE DUWAMISH HILL PRESERVE Help Tukwila stewards clear weeds for fall plantings. 10:00 AM — 1:00 PM Click here for information. TUKWILA CITY OF OPPORTUNITY SCHOLARSHIP Scholarships will be awarded to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. Applications due Mar 31 Click here for information. CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM — 4:00 PM Ion ANNUAL STORYPALOOZA FAMILY EVENT MAR 9 11:00 AM SULLIVAN CENTER AT TUKWILA VILLAGE Free fun event for all ages! See above for more information. FREE EMERGENCY PREPAREDNESS COURSE FOR SENIORS MAR 12 Sign up now to participate in this important class! Click here to register. PUBLIC HEARING ON COMPREHENSIVE PLAN UPDATE MAR 14 6:30 PM Public Hearing will be held on Mar 14 at 6:30 PM to solicit public testimony on the Draft 2024-2044 Comprehensive Plan Update. Click here for information. TUKWILA CITY OF OPPORTUNITY SCHOLARSHIP APPLICATIONS DUE MAR 31 Scholarships will be awarded to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. Click here for information. NEIGHBORHOOD WATCH GROUP HELP Police Community Engagement Coordinator can help to create a neighborhood watch group in your neighborhood and apartments. Click here to email Brooke Lamothe. FREE CRIME PREVENTION SURVEY FOR BUSINESSES TO ENHANCE SECURITY Police Community Engagement Coordinator will visit your business to conduct a security assessment and recommend making your business more secure. Allow up to 2 weeks for an appointment date confirmation. Click here to make an appointment. 1:00 PM TUKWILA COMMUNITY CENTER FOOD BANK OPENS: TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:30 PM 3118 S 140TH ST, TUKWILA tser. VOLUNTEERS — In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up. Y '+7. DONORS — Please donate at tukwilapantry.org/please-donate/. Donations can be dropped off on Tuesday -Saturday from 8 AM —11 AM or by appointment. Click here for a current list of items in need. STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list. VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM. To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District. Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138. ALL YOUTH AGE 18 AND YOUNGER RIDE TRANSIT FOR FREE! orca Transit is free for riders 18 years of age and younger. Youths can use ORCA on all participating transit agencies. Click here for information. GET FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Free tax filing assistance if you make less than $80,000 a year (or $96,000 for non -single filers). In -person locations will run through Apr 21. Please arrive no later than 45 minutes BEFORE closing time. First come, first serve. Click here for information. SOUTHCENTER MALL (NEAR SEARS) 11:00 AM -7:00 PM THURSDAYS, FRIDAYS, SATURDAYS AND SUNDAYS COUNTY u s= FREE ONLINE TUTORING AND HOMEWORK HELP FOR GRADES K THRU 12 Use a computer, tablet, smartphone or home phone to connect with tutors by phone or on Zoom. Click here for information. FUN ACTIVITIES AND OTHER EVENTS AT TUKWILA LIBRARY Tukwila Library offers many resources and services. Click here for information. STREAM MOVIES FOR FREE! Use your KCLS library card to stream thousands of movies for free! Watch indie films, world cinema, documentaries and more on Kanopy. Sign in with your library card to start watching. Click here for more information. 25 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — MEETING 3 — C.O.W. REGULAR MEETING 4 — C.O.W. MARCH 4 See below links for the agenda packets to view the agenda items: March 4, 2024 Work Session March 4, 2024 Regular Meeting MARCH 11 SPECIAL ISSUES - Public Records Request mitigation and staffing request. - Update on asylum seekers or migrants. MARCH 18 WORK SESSION - Human Services 2023 Review. - Update on Annual Overlay Program. - Update on Neighborhood Traffic Calming Program REGULAR MEETING PRESENTATION Overview of Cascade Water Alliance. CONSENT AGENDA - Approve 1.0 FTE (full-time employee) for the City Clerk's Office for staffing of Public Records Requests, to be included in the year-end budget amendment. - Authorize the Mayor to sign a grant agreement with Washington State Department of Natural Resources, in the amount of $125,000.00. MARCH 25 SPECIAL ISSUES Resolution authorizing South King Housing and Homelessness Partners' Housing Projects using funds contributed by the City to the Housing Capital Fund. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. APRIL 1 WORK SESSION Robert's Rules Training. REGULAR MEETING APPOINTMENTS / REAPPOINTMENTS Appointments and reappointments to Boards and Commissions. CONSENT AGENDA - Authorize the Mayor to sign a grant agreement with the Washington State Department of Transportation (WSDOT) through the National Highway System Asset Management Program for Orillia Road South pavement repairs and overlay, in the amount of $1,309,000.00. - Authorize the Mayor to sign a grant agreement with the Washington State Department of Transportation (WSDOT) through the National Highway System Asset Management Program for Interurban Avenue South pavement repairs and overlay, in the amount of $4,958,000.00. - Authorize the Mayor to sign a grant agreement with the Washington State Department of Transportation (WSDOT) through the National Highway System Asset Management Program for Boeing Access Road pavement repairs and overlay, in the amount of $3,990,000.00. - Authorize the Mayor to sign a grant agreement for waste reduction and recycling education, in the amount of $50,000.00. - A resolution updating change and petty cash fund amounts. - Authorize the Mayor to sign a contract for a commercial organics collection and diversion outreach project, in the amount of $100,000.00. - Authorize the purchase of LED King Lumineers, in the amount of $104,176.62. UNFINISHED BUSINESS - Authorize the Mayor to sign an Interlocal Agreement with the Cities of Burien and Maple Valley for an organics project. - Resolution authorizing South King Housing and Homelessness Partners' Housing Projects using funds contributed by the City to the Housing Capital Fund. APRIL 8 SPECIAL ISSUES An ordinance updating the City's Tax Codes. APRIL 15 WORK SESSION - Update on Annual Overlay Program. - Update on Neighborhood Traffic Calming Program. REGULAR MEETING UNFINISHED BUSINESS An ordinance updating the City's Tax Codes. APRIL 22 PUBLIC HEARING An ordinance amending rezone regulations and appeal body. SPECIAL ISSUES An ordinance amending rezone regulations and appeal body. Special Meeting to follow Committee of the Whole Meeting. 226